Web Based Banquet Hall Management System by IRJET Journal

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 06 | Jun 2025 www.irjet.net p-ISSN: 2395-0072

Web Based Banquet Hall Management System

Wagh Tejasvi1 , Adnak Mansi2 , Autade Vaishnavi3 , Godse Anushka4 , Prof. S E Hajare5 1, 2, 3, 4 UG Student, 5 Assistant Professor Department of Computer Science and Engineering, Shree Tuljabhavani College of Engineering Tuljapur. ***

Abstract - Banquet hall management system is web based system which will connect the user and the Services providers. Our website will provide the client with the facility of checking the availability and also with the booking of banquet hall, Catering, Decoration and Make-up. It also let's the client view the additional services provided by us. We have complete listing of banquets, Caterers, Decorators, Make-up artists in different areas. The users can search and book the services for their choice of date.

The final deliverable will be a functioning mobile web that can handle all specified use cases. Some of the major use cases include user account registration, login/logout, appointment scheduling. A banquet hall is a building a party , banquet, wedding or other receiption ,or other social event. This invention provides banquet hall booking for managing booked and vacancy status of banquet halls. This paper deals with an aim to develop an online function hall booking system. The main purpose is to build an application program to reduce manual work and track the complete details about the banquet hall.

1.INTRODUCTION

TheBanquetHallManagementSystemisacomprehensive softwaresolutiondesignedtostreamlineeventplanningand operationsforbanquethalls,eventvenues,decorator,and catering services. This system aims to be provide a centralized platform for managing bookings, events, customers,andstaff,therebyimprovingefficiency,reducing costs,andenhancingcustomersatisfaction.

Banquet Hall Booking System is a Window based project whichactasabridgebetweenpotential usersandowners. Events booking system provides complete listing of banquets,Caterers,Decorators,Make-upartistindifferent districts, where each district is further having different sectors,whichmaycompriseofaround100families.These hallscanbe bookedbythefamilyheadperson residing in that sector. This project is designed to provide comprehensive mechanism of Event booking for general users.

Our website will provide the client with the facility of checking the availability and also with the booking of banquet hall. It also let's the client view the additional services provided by us. We have complete listing of Banquets,Caterers,Decoraters,Make-upartistsindifferent areas. The users just need to register the themselves. The

users can search and book the Services for their choice of date General users can get information about banquets, caterers,decoraters,make-upartists,cancellation,statusof bookingetc

1.1 Decorators

Users can easily book and customize decoration services. The system can maintain a list of approved decorators, including their contact information, portfolio, and pricing. TheBanquetHallManagementSystemisacomprehensive platformdesignedtostreamlinethemanagementofbanquet halls and events. This document focuses on the Decorator Service Information module, which aims to provide a centralized platform for managing decorator services, includingdecoratorprofiles,servicesoffered,andcustomer reviews. Itenablescustomerstoviewandselectdecorators basedontheirpreferences,andadministratorstomanage decoratorservicesandprofiles.Thismoduleaimstoprovide auser-friendlyinterfaceforcustomerstoexploredecorator optionsandmakeinformeddecisions.

A detailed description of the services offered by each decorator,includingtheme-baseddecorations,lightingand soundsystems,andfurniturerental. Areviewsystemthat allows customers to rate and review decorators based on their experience. By providing a centralized platform for managingdecoratorservices,thismoduleaimstoenhance the customer experience and streamline decorator management.

Thissystemisasoftwareapplicationdesignedtomanagethe dailyoperationsofabanquethall,includingallservices,the system accessible users to access to manage information fromanywhere,atanytime. Customerscanbookbanquet hallonline,user-friendlyinterface.manageevents,including setup,execution,andteardown,withfeaturessuchasevent calendars, timelines, and task assignments. The system requiresadatabasetostoreinformation,includingcustomer details, event information and inventory levels. System requiresauser-friendlyinterfacetofacilitateeasyuseand navigation.

1.2 Caterers

Users can easily manage and book catering options, streamlining the event planning process. These system to another fundamental module for the caterer management module is a comprehensive platform that all create and

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 06 | Jun 2025 www.irjet.net p-ISSN: 2395-0072

manage profiles for caterers, including their contact information,menuoptions,andpricing.lowsadministrators to manage caterers and their services. Allow caterers to create and manage their menus, including pricing and descriptions. Enable administrators to assign caterers to specificeventsandmanagetheirservices,includingfoodand beverage options. Track caterer performance, including customer reviews and ratings. Onboard caterers onto the platform, including creating profiles and menus. System IntegratetheCatererManagementModulewiththeBanquet HallManagementSystem. Providetrainingandsupportto administrators,caterers,andcustomersonusingthesystem. Testthesystemtoensurethatitmeetstherequirementsand isfreeofbugs.

1.3 Makeup

The Makeup Services Module is a feature that allows administratorstomanagemakeupservicesforeventsheldat the banquet hall. Create and manage profiles for makeup artists, including their portfolios, pricing, and availability. Makeup Services for this project Offer a range of makeup services,includingbridalmakeup,partymakeup,andspecial effectsmakeup.Allowcustomerstobookmakeupservices and schedule appointments with makeup artists. Process payments for makeup services, including online payments andinvoicing.

 Bridal Makeup: Expert makeup artists provide customizedbridalmakeupservices,includingtrials andtouch-ups.

 Party Makeup: Makeup services for special occasions, such as birthdays, anniversaries, and graduations.

 EventMakeup:Makeupservicesforevents,suchas fashion shows, product launches, and corporate events.

2. Booking

ThebookingwithintheBanquetHallBookingSystemproject aims to streamline the process of booking and managing banquethallrentals.Ittypicallyprovidesaplatformforusers to search, browse, and book available halls, often with features like online payment, availability calendars, and adminpanelsformanagingbookings.Thesystemfacilitates communication between hall owners and potential customers, offering a centralized location for booking and managingeventspaces.

Facilitates the online booking of halls, including filling out forms, selecting dates, and making payments. Allows administratorstomanagebookings,includingconfirmations, cancellations,andupdates.Generatesreportsonhallusage, booking trends, and other relevant data. communication betweenhallownersandcustomers,suchassendingbooking

confirmations and notifications. Automates the booking process,reducingmanualworkloadandsavingtime. Providesacentralizedandefficientplatformforbookingand managinghallrental.reducesmanualerrorsassociatedwith bookingandrecord-keeping.facilitatesbettercommunication betweenhallownersandcustomers.Providesauser-friendly platformforsearchingandbookinghalls.

Once the user click on this module he/she will be able to know the Event Services details along with its mode of services, he also can know these best services by his past records.Thiswillalsoinformthecustomerhowflexiblemode ofbooking/secured/punctualitis.

Informationhandlingofallusersi.e.newbookinglistwillbe created,dataretrieval,updatesintheinformation.

Informationhandlingofthebookingofthebanquethalli.e. new records can be created, data retrieval, update and cancellation of the booking functionality all these functionalityavailableinourprojecteasilyhandle.

1.CheckAvailability:Viewtheavailabilityofthebanquethall foraspecificdateandtime.

2.MakeaBooking:Bookthebanquethallforaspecificevent, includingdetailssuchasdate,time,andnumberofguests.

3. Manage Bookings: View and manage existing bookings, includingmakingchangesorcancellationsasneeded.

Dia -1:SystemWorkingProcess

This is a System working architecture for the using component these are the provided, required interfaces, ports, and relationship between the payment, booking,

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 06 | Jun 2025 www.irjet.net p-ISSN: 2395-0072

Inventory, Hall and Customers A use case diagram for a banquet hall management systemvisualizes how users interactwiththesystemtoachievespecificgoals.Ittypically includes actors (users or external systems) and use cases (actions the system performs)and their relationships.The diagramhelpsunderstandsystemfunctionalityandidentify potentialareasforimprovementorexpansion.

Thepersonororganizationbookingthehall,managingtheir booking,andpotentiallymanagingevents.Usedtorepresent relationships between use cases, where one use case is a morespecificversionofanother.Forexample,"Bookahall" canbegeneralizedintoamoreabstract"Managebookings".

You can show the models the component hall booking system. Model the executable of an application of hall booking system. Models the system source code of hall booking system. The user interface is the front-end of the system, where users can interact with the system. The database stores all the information related to the banquet halls, users, and reservations. The server processes the requests from the user interface and interacts with the database.

Fig-2 SystemWorkingModel

The system generates reports and analytics on events, customer behavior, and revenue, providing insights to inform business decisions and optimize operations. This flowchart helpful for the identify trends and patterns, optimize resources allocation, improve customer satisfaction,increaserevenueandprofitability.Byleveraging data and analytics, banquet halls can make informed decisionstodrivebusinessgrowthandsuccess.

Thisworkingmodelworktoallprocessinonebyoneand theseareeasilyhelpful andhandletheusers,Themanager allprocessguidetheeverycomingandonlinecustomer.

A. Login

Theuserenterstheirusername,e-mailandpasswordinthe login form. These system enter the all services event date andconfirmtheloginandsuccessfullyregistrationprocess complete. the system checks the credentials against the database. If the credentials are valid, the user is logged in andredirectedtothedashboard.

B. Registration

New users can register by filling out a registration form. System verifies user email address or phone number The systemchecksiftheusernameoremailalreadyexistsinthe database.Byregisteringuserscanaccessarangeoffeatures andservices,includingonlinebooking,eventmanagement, andcustomersupport

C Search Hall

The user can search for banquet halls based on various criteriasuchaslocation,capacity,andamenities.thesystem retrievesthesearchresultsfromthedatabaseanddisplays themtotheuser.

D. Reservation

Theusercanmakeareservationbyselectingthedatesand times. The system checks the availability of the hall and updates the database. The system sends a confirmation emailtotheuserwiththereservationdetails.theusercan viewtheirreservationsinthedashboard.

E. Cancel Reservation

The user can cancel their reservation by clicking on the cancelbutton.thesystemupdatesthedatabaseandsendsa cancellationemailtotheuser.

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 06 | Jun 2025 www.irjet.net p-ISSN: 2395-0072

F. Logout

Theusercanlogoutofthesystembyclickingonthelogout button. The system ends the user's session and redirects themtotheloginpage.

3. How Banquet Hall Management System Work (BHMS) :-

Abanquethallbookingmanagementsystemstreamlinesthe processofbookingandmanagingbanquethalls,events,and services.Ittypicallyinvolvesawebsiteorapplicationwhere users can register, search for available halls, view details, makebookings,andmanagetheirreservations.Thesystem often includes features like admin access, booking management, cancellation policies, and event-specific services.

Customer Inquiries and Booking:

Potential customers can search for banquet halls online throughthesystem'sinterface.Theycanviewhall details, photos,floorplans,andavailabilitycalendars.

Customers can submit booking requests, inquire about pricing,andcustomizetheireventpackage

System Management of Bookings:

Thesystemautomaticallytracksandmanagesallbookings, includingdates,times,hallavailability,andcustomerdetails, systemcangenerateinvoices,processpayments,andsend automatedconfirmations.

Communication and Event Details:

Thesystemfacilitatescommunicationbetweenthebanquet hall staff and the customer. It allows for easy updates on event details, such as menu changes or floor plan adjustments.

Event Execution and Post-Event Management:

The system helps manage the event execution by coordinating with various departments, such as catering, audio-visual,andstaff.Itcanalsomanagepost-eventtasks, suchassendingthankyounotesandgatheringfeedback.

4. Application, Advantages & Disadvantages System:

Efficiency and Organization:

Centralized booking data, automated processes, and realtimetrackingmakeiteasiertomanagebookings,schedule events,andtrackexpenses,saysplanningpod.

Improved Customer Experience:

Onlinebookingplatforms,onlinepayments,andautomated communicationcansimplifythebookingprocessforclients,

leadingtoamorepositiveexperience,accordingtoBanquet ManagementSoftware.

Reduced Errors and Double Bookings:

The system can prevent double bookings and track all bookings, minimizing errors and ensuring smooth event operations.

Standardized Processes:

Systemscanstandardizesales,leadmanagement,invoicing, andclientmanagement,leadingtobetterorganizationand consistency.

Access to Reports and Analytics:

The system can provide detailed reports and analytics, allowingownerstotrackperformance,identifytrends,and makedata-drivendecisions.

Time Savings:

Automation and streamlined processes can free up staff time,allowingthemtofocusonothertasks.

Project Summary:

Inthiswork,wehavedesignedandbuilt projectusingHTML andCSSonthefrontendfocusesonautomatingtheprocess of booking and managing banquet halls. The system availableservicesmakeup,caterer,decoratoranditprovides userswithaconvenientwaytosearchfor,viewdetailsof, andbookhallsforvariouseventslikeweddings,conferences, andparties.Thesystemallowsusersto register,viewhall availability,makebookings,cancelreservations,andaccess theirbookingrecords,ultimatelystreamliningthebooking process and saving time.By allowing users to explore the banquethallwithoutneedingtovisitthislocationandtime consuming.

Conclusion:

A well-designed banquet hall management system can significantlystreamlineoperations,improveefficiency,and enhancetheoveralluserexperienceforbothhallownersand potentialcustomers Awebsite-basedsystemstreamlinesthe processoffindingandbookingbanquethallsforevents.It providesacentralizedplatformforuserstosearch,compare, and book halls online, reducing manual work and saving timeforbothcustomersandhallowners.

REFERENCES

1.SystemAnalysis&Design-EliasM.Award(Galgotia Publication(p)Ltd.)

2.Analysis & Design Of Information SystemV.Rajaraman(PHIPublication)

International Research Journal of Engineering and Technology (IRJET) e-ISSN: 2395-0056

Volume: 12 Issue: 06 | Jun 2025 www.irjet.net p-ISSN: 2395-0072

3.Database Management SystemC.S.V.Murthy(HimalayaPublicationLtd.)

4.mailto:https://ijcrt.org/papers/IJCRT2105150.pdf

5. mailto:https://www.irjmets.com/uploadedfiles/ paper//issue_3_march_2022/19779/final/fin_irj mets1648557623.pdf

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