International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056
Volume: 12 Issue: 05 | May 2025
p-ISSN: 2395-0072
www.irjet.net
MeetSync – A Smart AI-Integrated Video Conferencing Web App Utkarsh Tripathi, Priyanka Thapa, Aditi Bais, Ram Gopal Sharma ------------------------------------------------------------------------***------------------------------------------------------------------Abstract The emergence of distant communication has changed how individuals work together in the personal, professional, and educational spheres. However, smart features that increase accessibility and engagement are sometimes absent from traditional video conferencing solutions. This study presents MeetSync, a web-based video conferencing platform with AI integration. With features including voice control for necessary operations, air canvas painting with hand gestures, speech-to-text transcription, and intelligent attendance tracking, MeetSync improves virtual cooperation. MeetSync was created with HTML, CSS, JavaScript, Python, Django, and integrated APIs such as MediaPipe, ZegoCloud, and Web Speech API with the goal of transforming real-time digital communication.
Key Words: Video Conferencing, Artificial Intelligence (AI), Gesture Recognition, Voice Commands, Real-time Transcription, Web Application, Smart Meeting System
1. Introduction In the current digital era, communication has been more widespread than ever before, and virtual platforms are now essential in the social, professional, and educational spheres. Organizations, educational institutions, and people were forced to quickly embrace video conferencing technologies during the COVID-19 epidemic, which greatly increased the need for distant communication. The foundation of international communication was established by programs like Zoom, Google Meet, Microsoft Teams, and Cisco Webex, which provided necessary functions including screen sharing, video calling, and messaging. But even while these traditional platforms are widely used, they mostly provide standardized features and frequently lack more complex degrees of automation, intelligence, and user interaction. There was a growing need for more intelligent, AIpowered features that might improve accessibility, user engagement, and meeting efficiency as users grew increasingly dependent on virtual meetings. Many customers find it difficult and technically demanding to access advanced capabilities like real-time transcription, gesture control, or voice-activated instructions through existing systems, which frequently require additional plugins or third-party integrations. Given the shortcomings of the available video conferencing tools, there was an obvious need for a more user-friendly, interactive, and AI-enabled platform that could help users without the need for more complexity. The result of this was the idea and creation of MeetSync, an intelligent web application for video conferencing that incorporates AI. Through the direct integration of artificial intelligence into the platform's basic features, MeetSync aims to improve the conventional meeting experience. It has cutting-edge features like voice command execution for important meeting controls, real-time speech-to-text transcription via the Web Speech API, automated attendance tracking stored methodically using Python's openpyxl library, and air canvas drawing using hand gesture recognition powered by MediaPipe. When these elements are combined, a platform is created where users can engage and communicate in dynamic and intelligent ways that were previously impossible or challenging to execute without complicated settings. MeetSync seeks to improve and democratize virtual collaboration, whether it be a teacher utilizing air drawing to illustrate concepts, a business team keeping automated attendance logs, or a user with a disability using voice commands to operate the session. Modern web technologies like HTML, CSS, and JavaScript were used in the construction of MeetSync, which is scalable and effective. It is supported by a Django backend and is driven by reliable third-party APIs like ZegoCloud for streaming audio and video. Advanced AI modules are completely integrated into its architecture, which guarantees seamless real-time performance. As a result, MeetSync is not just a substitute for current platforms; rather, it is a next-generation development of virtual meetings that can be more intelligent, accessible, and engaging, opening the door for digital communication in the future.
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