THE ARTS SOCIETY AREA HANDBOOK 2022/2023
AREA VOLUNTEERING REPRESENTATIVES (ALL THREE VOLUNTEERING DISCIPLINES) PURPOSE OF ROLE The Volunteering Area Representative is there to support and advise Society Volunteering Representatives (or Chair of Societies if there is no Society Representative) in all aspects of their work. They report to the National Team of their discipline twice annually and meet them twice annually together with the Membership Manager and Membership Advisors for reporting the projects in their Area, discussion of issues, strategy and planning. They are encouraged to consult the Team or staff at any other point if they need advice or further support.
RESPONSIBILITIES • Promote interest in the work of their Volunteer discipline within their Area and to raise the profile of it and encourage members to participate. • Represent ‘The Arts Society’ with Host Organisations, schools and other current or potential partner organisations in their Area to ensure good relationships are built and sustained within which projects can be delivered for public benefit. • Maintain regular contact with all the Society Representatives and project leaders within their Area, keeping up-to-date with all current projects and ensuring that Societies report on their activities so that Membership Department has access to full and current information. • When a project is registered (or Arts Volunteering project reported) on the database an email notification is automatically generated or manual notice produced and sent to the Area Representative so that they have a complete record of projects entered into in their Area. • Advise and support Societies in establishing new volunteering groups or projects, circulate information on potential new projects to the Societies in the Area and help Society Representatives initiate new projects. • Circulate notice of relevant training days to the societies so that new Society Representatives have the opportunity to attend an Information Day in London led by the Head of that Volunteering discipline. • Organise a meeting annually for Society Representatives within the Area to enable them to meet each other, share ideas, experience and information, and to meet and hear from their Area Representative. This is an opportunity to pass on news of central developments and information pertinent to the volunteering activity. • Encourage Societies to think of working together, combining resources for a project that a single Society could not manage alone. • Consider initiating an Area Project which they set up and organise, coordinating Societies through the Society Representatives who wish, or are able, to support it either with funds or volunteers. • An Area Representative is a member of the Area Team and will liaise with the Chair and other members of the Area Support Team.
TERM OF OFFICE The Area Training Co-ordinator is appointed for three years; this may be extended if necessary. 36
