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Delegated Powers
This section describes, in summary, the powers delegated by the Board of Trustees, via the Chief Executive, to the volunteers on the Area Support Teams. Delegating authority empowers and enables timely and effective action by volunteers and staff working in partnership for the benefit of the charity and its beneficiaries. The Board retains the right to revoke, at its sole discretion, any or all of the powers it delegates if, for example, the Board is concerned that:
• delegated powers are not being used effectively in the interests of our charitable objects and beneficiaries; • the use of delegated powers is damaging the interests or reputation of the organisation; • delegated powers are being used against the letter or spirit of the organisation’s agreed policies and procedures.
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Since operational leadership and management of staff and volunteers as well as arrangements for volunteering and volunteers (other than for Trustees) are delegated to the Chief Executive, the delegated powers listed are monitored by the Chief Executive. The delegated powers are:
SUPPORT FOR SOCIETIES
• Hold meetings in line with the agreed budget and time table; • Visit Societies; • Attend Society events; • Contact Societies to carry out support activities, as agreed with the Support Team and the Centre; • Facilitate networking between Societies, including ‘clusters’; • Field queries from societies about problems and issues and refer these to appropriate resources within The Arts Society centrally.
FINANCE
• Set budgets for Areas; • Incur expenditure up to a spending limit, as agreed with the Director of Finance and
Resources; • Commit funds, as approved by the Centre; • Generate income from events; • Generate income from fundraising; • Consider grant applications to area level and where appropriate recommended to the
Centre for approval and award.
RUNNING EVENTS
Enter contracts to deliver events; Set and charge fees for events in accordance with the Area Handbook.
COMMUNICATION
• Communicate with Member Societies, Members and the public as agreed in the
Communication Plan; • Communication Re Area events (internal and external); • Support Central communication as required; • Manage website and any other content platforms as agreed with the Centre; • Promote and support central policy, if and as required; • Report on Area activities and liaise with the relevant Department for reporting purposes.
VOLUNTEERING
•Support local volunteering in Area; •Facilitate Training of volunteers.
TRAINING
Facilitate Training content and modules as provided (or approved) by the Centre.
CULTURE
•Foster positive and constructive relations between Member Societies and the Centre and not to do anything that would be injurious to that relationship; •Support and promote the terms of The Statement of Mutual Obligations between The
Arts Society and its Member Societies.
All of these activities should be carried out with reference to agreed protocols and procedures as set out in the Handbook and the Code of Conduct for Area Team Members.
