Policies & Procedures
Tours and walkthroughs of Lyman Orchards Golf Club for our booked couples are best scheduled during the week, with a wedding planner from CT Wedding Group who can open the venue, tour the space with you, and assist with any questions you may have. To schedule your walkthrough, please email planning@ctweddinggroup.com.
Yes. Lyman Orchards Golf Club is handicap accessible.
Can our guests arrive early to Lyman Orchards Golf Club?
If I am already booked with CT Wedding Group, can I tour Lyman Orchards Golf Club before my Tourswedding?andwalkthroughs of Lyman Orchards Golf Club for our booked couples are best scheduled during the week, with an event planner from CT Wedding Group who can tour the space with you and assist with any questions you may have. To schedule your walkthrough, please email Canplanning@ctweddinggroup.com.ourshuttlebusesstay at Lyman Orchards Golf Club during the wedding reception?
FREQUENTLY ASKED QUESTIONS
Does Lyman Orchards Golf Club have a curfew?
Can I drop my dress and bridesmaids dresses off early?
No. We can’t allow your wedding dress, or your bridesmaids dresses, to arrive at the venue prior to your arrival. We strongly recommend always keeping your wedding dress with you to ensure its safekeeping.
We strive to give each wedding personalized attention and exceptional service. Guests will need to arrive at the designated start time of your event. To discuss the timing of your event to ensure the best possible experience for you and your guests, please reach out to planning@ctweddingroup.com.
Lyman Orchards Golf Club has a curfew of 11:00 p.m. on Fridays and Saturdays and 10:00 p.m. on CanSundays.Iuse the wedding suite, the Lyman Homestead, at Lyman Orchards Golf Club?
Lyman Orchards Golf Club
Is Lyman Orchards Golf Club handicap accessible?
The Lyman Homestead rental is included in your onsite ceremony at Lyman Orchards Golf Club. This beautiful historic homestead is equipped with restrooms, a full kitchen and plenty of space for getting ready. It is subject to availability and the rental is for five hours prior to your scheduled ceremony start time. It cannot be used for overnight accommodations or after parties. Additional time may also be added on to your Homestead Rental for an additional fee per hour.
CT Wedding Group, 616 Long Hill Road, Middletown CT 06457 | 860 347 7171 | fax 860 343 1552 | ctweddinggroup.com | (revised July 2022) 1
My Décor
My Ceremony
Your on site rehearsal is included in your ceremony fee. Your Connecticut Wedding Planning team would love to help you with scheduling your onsite ceremony rehearsal. Please contact them at planning@ctweddinggroup.com.AredogsallowedatLymanOrchardsGolfClub?LymanOrchardsGolfClubdoesnotallow dogs on the grounds.
Can I have my wedding rehearsal at Lyman Orchards Golf Club?
What about my family heirlooms, fragile, or irreplaceable items?
For an offsite ceremony, you must add on our pre reception photo package to ensure you are able to arrive prior to the start time of your reception to relax and take photos! There is a fee for this package that will provide you with a Connecticut Wedding Group escort for photos, our Golf Package Experience during your reception, and rental of the Lyman Homestead. The Lyman Homestead will be the perfect location for you, your wedding party and
Can I have a ceremony onsite at Lyman Orchards Golf Club?
If my ceremony is off site, can I arrive early to take pictures?
While CT Wedding Group will take every reasonable care to safeguard and protect your décor and personal items, leaving personal items with us before your wedding, especially family heirlooms, fragile items, or irreplaceable items, involves some degree of risk of damage or breakage. We STRONGLY recommend that you do not leave items that are especially fragile with us at your final appointment, and instead bring them to the venue yourself on the day of your wedding and set them in place. If you choose to leave family heirlooms, fragile items, or irreplaceable items in our care, we will ask you to sign a waiver as it gets closer to your wedding day.
You are welcome to have a stunning onsite ceremony at Lyman Orchards Golf Club as a part of your wedding experience. There is a fee to have your ceremony onsite and this will provide you with rental of the Lyman Homestead (subject to availability), an additional hour of event time, pre ceremony welcome station, our Golf Package Experience during your reception, rental, set up and breakdown of your ceremony chairs, ceremony coordination, an onsite rehearsal and a CT Wedding Group Escort for photos prior or after your ceremony.
Will you set up my centerpieces, seating cards, etc.?
Non perishable items can be brought to your wedding coordinator at your Final Appointment. CT Wedding Group will assist in the set up of non perishable items in pre assembled, table ready condition. Items may include non perishable centerpieces, toasting glasses, cake knife & server, favors, programs, amenity baskets for the bathrooms, table numbers, seating cards in alphabetical order, LED candles, cocktail napkins, card box, pictures, signs, etc. If your setup requires excessive time, or you do not provide us with your items in table ready condition, extra fees may be added to your final invoice.
Is the driving range open during my Thewedding?drivingrange at Lyman Orchards Golf Club is open to the public. For exclusivity on your wedding day, a nominal fee will apply to close the driving range to the public during your cocktail hour. If you have our Pre Reception Photo Package, or our amazing Golf Package Experience, this fee is waived.
Is there an extra fee?
CT Wedding Group, 616 Long Hill Road, Middletown CT 06457 | 860 347 7171 | fax 860 343 1552 | ctweddinggroup.com | (revised July 2022) 2
families to relax in while taking photos. This will also give you a stunning photo back up plan in the event of inclement weather.
Can I install my own lights or Fordécor?liability
CT Wedding Group does not permit you to bring your own alcohol into Lyman Orchards Golf Club. All alcohol must be provided and served by CT Wedding Group. This includes alcohol brought in while taking pictures and alcohol brought in by your guests. We offer an extensive bar selection and are happy to help with special requests. Any outside alcohol will be confiscated and returned to you after your event.
Sky lanterns are illegal in Connecticut, therefore not permitted at Lyman Orchards Golf Club
AllRemoved?vendorsmust have equipment/decor/flowerstheirremoved from the venue no later than one hour past the end of your wedding. Any leftover equipment or decor will be disposed of following the hour. Please let your planning team know if you have any questions.
reasons, all overhead and tent décor must be purchased from and installed by CT Wedding Group. Event décor is charged on a per event basis and may not be combined with other Canevents.I
Can I hire my own DJ?
Can I bring in my own alcohol?
Do my vendors have to provide Allinsurance?vendorsbringing equipment into our venues must provide us with General Liability Insurance for no less than $1,000,000. This includes, but is not limited to, a DJ, Band, Photobooth, etc. The insurance must name “Pavilion Catering & The Lyman Farm” as additionally insured. Insurance certificates must be emailed to the planning team at planning@ctweddinggroup.com at least 1 month before your event. Entertainers will not be permitted to play at your event if they have not met this requirement.
release sky lanterns?
Are shots allowed at Connecticut Wedding Group properties?
It is CT Wedding Group’s policy that shots are not allowed at the bar for the safety of you and your guests.
My Vendors
Are real candles allowed?
My Bar Service
Due to the historic nature of Lyman Orchards Golf Club, and the inherent risk of fire and/or injury with sparkler exits, CT Wedding Group does not allow the use of sparklers on site.
Yes, although we strongly encourage you to work with our trusted entertainment partners. Please remember all entertainers must be pre approved by CT Wedding Group before booking. To pre approve a vendor, please email your planning team at planning@ctweddinggroup.com. Please note: DJs must provide a generator or battery powered sound system for the ceremony at Lyman Orchards Golf Club, as there is no power in the Lyman Meadow.
My Décor Continued
CT Wedding Group, 616 Long Hill Road, Middletown CT 06457 | 860 347 7171 | fax 860 343 1552 | ctweddinggroup.com | (revised July 2022) 3
For the safety of you and your guests, and to preserve our venue, all candles must be LED, flameless candles. No real candles or open flame will be allowed at Lyman Orchard Golf Club.
When Do My Vendors Need to Have Their Decor/Equipment
Are sparklers allowed?
makes every effort to accommodate guests with allergies. Because of the handcrafted nature of our cuisine, the methods our culinary team uses in our kitchen during food preparation, and our reliance on our food suppliers, we cannot guarantee than any menu item is 100% allergen free. All common allergens are present and processed in our kitchens.
What about minors?
Do you accommodate guests with special dietary needs?
Guests can ask a staff member for a container to take leftover food from their plated meal home. If a guest does not show up, and your wedding coordinator is notified prior to dinner service, the main entrée course can be packaged to be brought home. No other leftovers will be permitted to leave the premises.
Connecticut Wedding Group makes every effort for you and your fiancé(e) to experience our award winning cuisine. Please planning@ctweddinggroup.comcontact with any questions you may have!
Children over the age of ten (10) but under the legal drinking age of twenty one (21) are considered minors. Minors are charged full package price for food, service and enhancements, less a discount for alcoholic beverages.
When do I choose my menu?
bring in your own cake or dessert. If you choose to bring in cake or desserts from an outside source, a per guest Outside Dessert Fee will apply. This fee will be waived for any dessert purchased through CT Wedding Group.
What about children’s meals?
Children aged 2 to 10 will receive a 50% discount on all per guest pricing. A sample children’s meal would chicken tenders with French fries and fresh fruit. Children will also receive a 50% off all added on enhancements; including Cocktail Hour, Dessert, Late Night Snack, and Favors.
CT Wedding Group, 616 Long Hill Road, Middletown CT 06457 | 860 347 7171 | fax 860 343 1552 | ctweddinggroup.com | (revised July 2022) 4
Do I have to feed my creative partners (vendors)?
You can bring in your own cake for cutting if you've added on a dessert station through CT Wedding Group. The Outside Dessert Fee per guest will NOT apply if your cake is two tiers or less.
Do you accommodate guests with CTallergies?WeddingGroup
Can I bring in my own cake if I’ve purchased a dessert through CT Wedding Group?
Dinner Service & Dessert
Extra food/leftovers?
Will there be a menu tasting?
Can I bring in my own cake or Yes,dessert?youcan
Menu Planning & Details Appointments are usually scheduled about five to six months before your event and are scheduled during business hours Monday Friday. Some evening and weekend appointments are also available but are limited during wedding season. The CT Wedding Group planning team will be in contact to schedule your Menu Planning & Detail Appointment.
Your vendors are served each course/invited to the buffet as soon as all guests are served, unless otherwise pre determined with the event coordinator. Creative partner meals are available at a discounted cost per meal.
CT Wedding Group makes every effort to accommodate guests with special dietary needs. If, in accommodating a special dietary request, CT Wedding Group must source special ingredients from an outside vendor, additional fees may apply.
Can I make any changes to my wedding details?
Gratuities are not expected or required. If you would like to provide a tip or gratuity for your wedding coordinator and / or the staff at your wedding, please present the monies in clearly labeled envelopes, i.e., “Wedding Coordinator” or “Event Staff.”
How do I make my final payment and when is it due?
What about tipping/gratuities?
Credit Card Payments may be accepted for the Booking Fee, only by Visa, Mastercard, or Discover. American Express is not accepted under any circumstances. No other payments will be accepted by credit card. Our Preferred Payment Method is certified bank check, wire transfer, or cash, and Our Preferred Payment Channel is in person, at our office, located at 616 Long Hill Road, Middletown, CT 06457. Please note, credit cards may only be accepted for the booking fee. Credit cards are not accepted for additional amounts or for the Final Payment Due nor are they accepted within 180 days of your wedding. If you have any questions regarding your payments, please contact our planning team at planning@ctweddinggroup.com.
Menu and décor choices are usually made at your Menu Planning & Details Appointment which is about five to six months before your wedding. An email with your menu and décor choices will be sent out three weeks before your wedding for your confirmation. Any changes to your details after this point are subject to availability, and you will be billed for any cancellations of enhancements.
Your Final Count and Final Meal Breakdown are due on the Monday morning right before your wedding, no later than 10:00 a.m. Final Invoices are e mailed to you by Monday afternoon.
When is my final appointment?
We will also ask that you provide us with an estimated count and meal breakdown two weeks before your event.
Final appointments are scheduled the Thursday before your wedding between 9:00 a.m. 5:30 p.m. You may be asked to be flexible with the scheduling of your final appointment day/time in order to have your appointment with your wedding coordinator. Along with your final payment, non perishable items in pre assembled, table ready condition are also due at your final appointment. Your final appointment will be scheduled at your Menu Planning & Details Appointment.
My Timeline
Is the administrative service charge a Ourgratuity?administrative
service charge is not a gratuity. The fee is used by the company to help pay for the services you will receive from us throughout the planning process and on your wedding day. This fee is taxable under Connecticut Law.
Can I use my credit card?
Minimum guest requirement:
Your minimum guest requirement is established during the booking process and can be referenced on your signed contract. Vendors do not count towards the minimum guest requirement.
When is my final count due?
What are my scheduled payments?
Scheduled payments are listed on your contract and agreed upon when you reserve your wedding date with CT Wedding Group. These payments are scheduled to be due on the 15th of the month(s) listed in your agreement. Your scheduled payment is considered “overdue” on the 16th of the month. Should your account become “past due”, all services may stop until your account is up to date. This may include planning calls, emails, walk throughs, and your participation at menu tasting events.
Your final payment will be due in full by certified bank check at your final appointment. Certified bank checks are made payable to “CT Wedding Group” Please note Credit cards and personal checks are not accepted for the final payment.
CT Wedding Group, 616 Long Hill Road, Middletown CT 06457 | 860 347 7171 | fax 860 343 1552 | ctweddinggroup.com | (revised July 2022) 5
My Financials