KRB Boarding Handbook 2026

Boarders’ Handbook

From the Director of Boarding

Welcome to Kincoppal-Rose Bay School of the Sacred Heart boarding family.

It is a privilege to warmly welcome you to our boarding community. Boarding at the School is a valuable opportunity to discover more about yourself and develop meaningful connections with others. Each girl who enters our community is encouraged to explore her gifts and talents and to participate fully in the myriad of opportunities offered during her time here.

Being a boarder at KRB means you are part of a unique community that values each individual. You should always feel seen, heard, known, loved and valued. We are absolutely delighted to have you here with us, and we want you to know that this space, this home, is yours to create memories, build friendships, and grow into the best version of yourself.

The experience of boarding can be happy and rewarding when it is underpinned by the personalised care and support of our dedicated boarding staff and students, along

with your willingness and enthusiasm. This unique and trusting partnership fosters not only personal reward for each girl but also a community characterised by consideration and respect for others, collaboration, and shared responsibility.

Whether this is your first year with us or you’re returning to familiar faces, we are beyond grateful to have you as part of our community. Together, we’ll share moments of laughter, learn from one another, and support each other through both the challenges and celebrations that come with life away from home.

Here in KRB Boarding, we have a dedicated Student Leadership group passionate about fostering connection and creating opportunities to build lasting bonds across all year levels. As boarding staff, we celebrate opportunities to work with our leaders to build our boarding family.

Personally, I am committed to working alongside you as students to cultivate a culture of welcome, respect, and acceptance throughout the boarding experience at the school. We want you to feel welcomed, respected, accepted, and safe, knowing that you are part of a family that cares deeply for your wellbeing.

We can’t wait to work with you as you achieve your goals and walk alongside you on this new adventure. It will be a journey of development, growth, and challenge, with new and exciting things to engage with. Most importantly, it should be years filled with hope and joy.

Welcome to KRB Boarding!

Mrs Danielle Fairthorne Director of Boarding

The Goals of a Sacred Heart Education

Sacred Heart Education seeks to educate the whole person as a responsible member of society, confident of personal worth, actively living out Christ’s call to know and share his Love.

In reflection of this vision of Sacred Heart Education the experience of every boarder in the Kincoppal-Rose Bay Boarding School should be one where they are:

• Seen

• Heard

• Valued

• Accepted

• Loved.

All interactions between staff, students, parents and other key members of our community should reflect these core values of the Sacred Heart. Through the programs, support and relationships built in the Boarding School at Kincoppal-Rose Bay all of the five goals of Sacred Heart Education are lived out and expressed.

Care for Kincoppal-Rose Bay boarders is inspired by the Five Sacred Heart Goals:

1. Personal and Active Faith in God.

2. Deep Respect for Intellectual Values.

3. Social Awareness That Impels to Action.

4. Building of Community as a Christian Value.

5. Personal Growth in an Atmosphere of Wise Freedom.

Aligning our practice in boarding to that of the Sacred Heart our Boarding Houses will be places of love, acceptance, challenge and growth.

Caught up as we are in the desires of the heart of Jesus, we want people to grow in dignity, as human beings and as children of God. Our starting point is the Gospel, with all that it demands from us of love, forgiveness and justice, and of solidarity with those who are poor and rejected by the world.

Society of the Sacred Heart, Constitutions of 1982, 7 - quoted in Pope Francis’ letter.

Attributes of our Boarders

Boarders at Kincoppal-Rose Bay strive to be boarders of the Sacred Heart. Our practices of care, support, community engagement and social responsibility reflect the fundamental values asserted in of Sacred Heart Schools across the world.

Guided by the words of Saint Madeleine Sophie Barat: “Courage and confidence! I cannot repeat this war-cry too often.” Our boarders strive to live as people of the heart by living with:

1. Active Faith and Spirituality: Our boarders embrace the challenge to have a personal and active faith in God, inspired by the love of the Heart of Jesus. This is best articulated when they engage in moments of discernment, self-reflection, social justice initiatives and commit to their own personal and spiritual growth.

2. Empathy and Respect: Demonstrate a deep regard for the human dignity of each person. Each boarder in our community is seen, heard, known, valued and loved. This aligns with the Sacred Heart’s mission to reveal God’s love through the relationships we nurture.

3. Optimism: Our boarders cultivate optimism through the courage to embrace new challenges and the confidence gained from their supportive communities. This environment fosters resilience and a positive outlook, empowering them to face the future with hope and determination.

4. Integrity and Resilience: Self-reliance, personal responsibility, and living lives of integrity are developed through routines, wellbeing programs, care and support of staff and individual student voice and agency. This is essential for academic and personal growth and is a key aspect of Sacred Heart education.

5. Community and Inclusivity: Strong, genuine lifelong friendships with peers, meaningful and respectful relationships with staff, foster a supportive and inclusive environment. This reflects the KRB’s emphasis on creating a welcoming community that respects diverse cultural backgrounds.

6. Intellectual Curiosity, Grit and Excellence: Striving for academic excellence and a love of learning, includes a commitment to continuous personal and intellectual growth. This is demonstrated in boarders’ attitude to study, and utilising all resources available to them.

These attributes help create a nurturing and enriching boarding experience at Kincoppal-Rose Bay, ensuring each boarder is provided the opportunity to flourish.

Our Rich History

When the five foundresses moved to Claremont on 23 June 1882, the journey to the School was very different to the trip taken today. At that time people travelled by foot or horse and carriage, up a partially paved winding hill from Rose Bay, along a dirt track and then through a white wooden gate. The original house, Claremont, appeared like what we see today, although it was one of only about five houses on this peninsula.

Kincoppal-Rose Bay began as the Rose Bay Covent. At its time of establishment it was a full boarding school, open to students from around New South Wales. There were only eight students who started when the school opened its doors.

Like many boarding houses of the time, training in self- discipline involved silence in corridors, in dormitories and at meals. Girls were expected to move about the school in files of two; however, there were also times for relaxing. Girls could climb down to the water’s

edge and bathe during the summer months. Games of hide and seek involving the whole school were popular and everyone enjoyed regular student concerts and plays.

Their routines reflected that of the boarding schools the sisters had established in France. Days involved a strict regime of prayers in the morning and evening, about five hours of classes, two hours of study, one and a half hours of needlework, forty minutes of writing, two hours of recreation in short breaks and nine hours of sleep.

The world of 1882 seems a long way away today as our new boarders drive up New South Head Road for the first time and enter the School through the impressive Main Gates – immediately enjoying the magnificent buildings and the wonderful views. The Boarding House has evolved into a home for over 150 boarders from all around Australia and the world. While the development of selfdiscipline may still underpin many of the routines today, girls who enter the Boarding House will experience a very different lifestyle to that of the original eight pupils.

Kincoppal - Rose Bay School of the Sacred Heart

Our Community: Diverse and Global

The Kincoppal-Rose Bay Boarding House is a dynamic community that is home to 160 girls from a range of backgrounds. Our Boarding House reflects contemporary society and aims to foster ‘Growth in an Atmosphere of Wise Freedom.’

Our boarders come from all parts of Australia, particularly rural areas of New South Wales. We have international girls from many parts of the world, and boarders from Sydney and its environs. We are proud of the diversity in cultural backgrounds that our boarders bring to this community.

Overview of Key Staff 2026

Staff Role

Danielle Fairthorne Director of Boarding

Currently Vacant Head of Woodward House (Years 7–9)

Contact

Fairthorned@krb.nsw.edu.au

Louise Chiandotto Head of Jackson House (Years 10–11) chiandottol@krb.nsw.edu.au

Louise FitzGerald Head of Sheldon House (Years 11–12) fitzgeraldl@krb.nsw.edu.au

Cherie Brodie Boarding Administrator Brodiec@krb.nsw.edu.au

Danielle Harris Manager of Health Care harrisd@krb.nsw.edu.au

Roles of Boarding Staff

Academic Concerns

Pastoral Issues

Extended Leave Requests

Subject Related: Head of Department Study and Homework: Head of House

Day School: Year Coordinator

Boarding School: Head of House or Director of Boarding

For Leave From the Day School: Year Coordinator

For Overnight or Extended Leave from boarding: Head of House

You May Be Referred To: Subject teacher, Head of Department, Pastoral Mentor, or Head of Diverse Learning or Director of Boarding

You May Be Referred To: Counselling Team or Director of Boarding

You May Be Referred To: Head of Senior School or Director of Boarding

Health Issues and Appointments

Boarders Wellbeing

PERMA(H)

PERMA(H) encompasses six main elements that Seligman premised as critical for long-term wellbeing:

Positive Emotions: Feeling positive emotions such as joy, gratitude, interest, and hope. These positive emotions help build resilience, creativity and the ability to cope.

Engagement: Being fully absorbed in activities that use your skills but still challenge you.

(Positive) Relationships: Having positive relationships.

Meaning/Mattering: Belonging to and serving something you believe is bigger than yourself.

Accomplishment: Pursuing success, winning, achievement, and mastery.

Health: Incorporating physical and mental health to establish habits that support positive health across one’s life span.

Kincoppal-Rose Bay utilises the pillars of Positive Psychology when developing approaches to wellbeing and care of our boarders. These models of care provide optimal support for the wellbeing and development of all students in the school. The SELF+ model of care developed for the School highlights the six domains that are needed for the care and growth of students.

The Three Pillars of Positive Psychology are: positive experiences, positive individual traits and positive institutions. Understanding positive emotions entails the study of contentment with the past, happiness in the present and hope for the future.

Our education is not meant to turn out children small and finished, but seriously begun…

Janet Erskine Stuart

SELF+ in Boarding

Understanding self away from home

Years 7–8

• Building culture.

• Building independence.

• Building resilience.

• Building self-knowledge.

Understanding self and how to live with others

Years 9–10

• Understanding empathy and its significance in community.

• Understanding my choices.

• Understanding the purposeful nature of challenge.

• Understanding the value of community.

The Boarding School Leadership team work collaboratively to develop programs that are reflective of the age and stage needs for our boarding students. Working collaboratively with the School Counselling Team, staff will develop a scope of programs that support the SELF+ PERMA(H) framework and meets the needs of our Sacred Heart boarding community.

Where possible, these programs will engage with external and internal providers to provide workshops that build resilience, grit, self-awareness, positive emotions and the overall positive self.

Understanding self and how to support others as community leaders

Years 11–2

• Discerning my influence on others.

• Discerning how to celebrate diversity and individuality.

• Discerning how to flourish.

• Discerning my aspirations and needs to thrive.

Examples of programs that are run in boarding to support boarders’ wellbeing:

• Creation and distribution of annual wellbeing and gratitude journals tailored to our boarding context.

• Workshops on meditation, breathing, yoga and pilates.

• Workshops on mental wellbeing and care.

• Workshops of financial literacy.

• Workshops on life skills beyond the gates (Years 11–12), including cooking, tax, car maintenance and more.

• Activities that seek to build community such as year level outings and socials with other schools.

• Workshops relating to flourishing in a digital world.

• Our weekend outing schedule that seeks to increase boarders’ awareness and independence on the Sydney transport network.

Continuum of Care

Each student is provided a comprehensive continuum of care, ensuring their spiritual, academic, and personal wellbeing through a nurturing and supportive environment. This occurs through collaborative approaches of care and support between all staff across the School.

The following diagram highlights the levels of care provided to students.

Director of Boarding

Heads of House

Year Coordinators

Health Care Centre and Counselling team

Teaching Staff

House Supervisors

Communication Between Boarding and Day School

The boarding staff strive to ensure effective communication between the day and boarding schools. At times it is important for the day school staff to be informed about events, actions and issues in the boarding school. The passing on of information of this nature will be at the discretion of the senior boarding staff, and in order to provide the best possible care.

Our Heads of House work in collaboration with Year Coordinators for an oversight of care between the Boarding and Day Schools.

Academic Excellence

Commitment to Academic Excellence and Individual Growth

At Kincoppal-Rose Bay Boarding, we are deeply committed to fostering academic excellence for every individual boarder through a personalised, growthoriented approach. Grounded in the Sacred Heart values and KRB Learner Attributes, our study program is designed to empower students with the mindset, tools and strategies needed to thrive academically and personally.

Study support and guidance

Heads of House in the teaching faculty

1:1 Support when needed

We recognise that each boarder brings a unique learning style, background, and set of aspirations. Through a tiered study framework from Years 7 to 12, we nurture foundational skills, build academic independence, and support mastery through metacognitive strategies and reflective practices. Our program integrates structured prep time, mentor check-ins, collaborative learning spaces, and digital tools to ensure that every student is equipped to succeed.

By cultivating resilience, self-awareness, and a love of learning, we aim not only to support academic achievement but to inspire lifelong learners who are confident, capable, and compassionate.

Structured routines

Homework centre in Library

Boarding Tutors

Peer learning and growth

Food and Nutrition

A balanced diet is crucial for teenage girls as it supports their rapid growth and development during adolescence. Consuming a variety of nutrient-rich foods ensures they receive essential vitamins and minerals necessary for healthy bones, muscles and overall bodily functions.

A diet rich in proteins, healthy fats, and complex carbohydrates can help maintain energy levels, support cognitive function and promote a positive mood. Additionally, establishing healthy eating habits during adolescence can reduce the risk of developing chronic diseases later in life. It’s important for teenage girls to avoid high-calorie junk foods and instead focus on balanced meals that include fruits, vegetables, whole grains and lean proteins. By prioritising a balanced diet, teenage girls can lay the foundation for a healthy and active future.

Meals in Boarding

We work extensively with our catering company to provide for the nutritional needs of our boarders. Our catering company provides a rotating monthly menu including breakfast, morning tea, lunch, afternoon, dinner and supper. The menu is reviewed by our Student Food Committee and by professional dietitians to ensure it is reflective of the food needs of our boarders. The Food Committee and staff meet with the catering company at least once a term to provide feedback on the menu.

Food Provided in Boarding Houses

Outside of the food provided by our catering company, boarders also have access to fruit, milk, bread, cheese, ham, biscuits and teas in their common spaces.

Health and Medication

Our Health Care Centre is run and staffed by a dedicated nurse team. They work closely with our boarding staff to provide the medical care needed for our boarders.

The Heath Care Centre Opening Hours: Monday to Thursday: 7.30am to 7.30pm Friday: 7.30am to 4.00pm

Ph: (02) 9388 6042

M: 0447 441 718

Boarding staff monitor student health outside the Health Care Centre hours. In an emergency, students are taken to the nearest hospital. Parents will be informed immediately.

Procedure When a Boarder is Unwell

When a boarder is unwell, they will present to boarding supervisor and, if within Health Care Hours, will be assessed by our Health Care team. The nurses will triage the boarder and provide the necessary care. Parents will be called to be updated.

Outside of the Health Care Centre’s operating hours, boarding supervisors will provide first aid care and monitor the boarder’s wellbeing. In consultation with the Head of House on duty, staff will determine if extra treatment will be required.

Medical and Dental Appointments

Parents must liaise with the School Nurse when making medical and dental appointments, as this will facilitate travel arrangements to and from the school, particularly for Years 7 to 10 boarders who require an escort to go with them.

Appointments must be made at least 24 hours in advance and, for Years 7 to 10 boarders, appointments should be scheduled for the morning, where possible. Years 11 and 12 appointments should be scheduled for out of school hours, to have minimal impact on lesson time.

Medicare Card

It is useful if boarders have their own Medicare Card. International students who are not eligible for a health care card should have private health insurance.

Medication

All over the counter and prescribed medication are handled by the Nursing Staff who will regulate the administration of medicines.

Boarders who are prescribed medications must have a letter from the prescribing practitioner that explains the reason for the prescription and the recommended dosage. Parents are requested to establish an account with the Rose Bay Pharmacy or Chemist Warehouse Rose Bay to support their daughters in keeping up with their prescriptions.

Appointments During School Hours

Given at least 24 hours’ notice, nurses can arrange for escorts to accompany the Years 7 to 10 girls during school hours (8.00am–midday).

Appointments Outside of School Hours

Parents of younger boarders (Years 7 to 10) are encouraged to make arrangements with a carer or city family to accompany the boarder to the appointment.

If you require assistance in organising someone to accompany your daughter (Years 7 to 10), Nursing Staff require 24 hours’ notice.

If another boarder is required to accompany a boarder to her appointment, this must be organised in advance, as the accompanying boarder will also need parental permission to leave the School grounds.

Public or private taxi bookings will be charged to your school account.

Sport and Boarding

Our boarders have access to a wide range of sport and activities. Engaging with the School’s IGNITE Co-curricular Program across a number of spheres is a normal experience for our boarders.

Boarders are supported in attending their sporting commitments on weekends through our Boarders Sport Transport system. Boarders sign up to this transport by 5.00pm on a Wednesday and are notified of their bus on a Friday afternoon. Boarders can also access day school families to be escorted to sport. These details must be included in their Orah sports leave pass.

Access to School Facilities

Our boarders utilise the strength and conditioning gym on a regular basis. They are provided boarder-only sessions in the morning and afternoon and can also access other classes run through our gym, such as pilates and boxing. Schedules of these access hours are displayed in our Boarding Houses. The swimming pool is also available at certain times for recreational use when supervised by boarding staff.

External Sport

Across our boarding community, we are delighted to have a number of elite athletes who engage with external sporting opportunities. These practices and game commitments are arranged and discussed with each respective Head of House who will work with each family to support the boarder’s achievement out of School. Families are required to organise transport to such commitments and communicate these through our leave system.

Boarding Houses

Barat, Duschene and Stuart

When arriving at Kincoppal-Rose Bay, you will be assigned a Boarding House. These Houses are named after our Women of Wisdom, Saint Madeleine Sophie Barat, Saint Phillipine Duschene and Janet Erskine Stuart. These women of faith, courage and confidence continue to inspire our boarders in our contemporary context today.

Separate to your House in Day School, these Boarding Houses include boarders from Years 7–12. Each Boarding House is led by a House Leader from Year 12. Events throughout the year will occur where each House can gain points that go towards the House Cup.

Boarder of the Week

Each week, boarders are asked to nominate boarders who they feel are living out our core goals and attributes and being a model boarder. Each week, one stand-out boarder will be chosen from the nominations. Each nomination of a boarder contributes to the overall House point tally.

Visiting the Boarding House

It is important that our families are connected to the physical spaces that their daughters live in on campus. We invite our families to visit across the weekend and after school. When entering, please report to a staff member to ensure they are aware of your visit in the Boarding House.

Mealtimes

Mealtimes are a cherished opportunity for our community to come together, fostering a sense of belonging and mutual respect. These moments allow us to value each other, check in on one another and engage in meaningful conversations. Our tradition of ‘A Question a Night’ encourages dialogue, respect and a welcoming atmosphere.

Formal Dinners

Boarders and Boarding Staff gather for formal dinner on Monday evenings. This night sets aside a formal time to reflect on the week ahead and gather for prayer. Led by our Year 12 student leaders, the formal dinner includes acknowledgement of country, prayer, celebrating birthdays, boarder of the week, announcements and community time.

Expectations of Our Dining Room

Balanced meals are essential for health and wellbeing and appropriate table manners are always expected. Everyone is responsible for keeping their place at the table clean and remaining seated to share conversations with those around them. Proper attire is required in the dining room, excluding hats, boxer shorts, thongs, pyjamas or bathers.

At meals, we wait until all members of our table are seated before we eat. Each table is responsible for cleaning and tidying their space before they can be dismissed from the dining room.

Dinner Attendance

Each night, roll call attendance will be taken to ensure boarders are engaged in eating regular well - balanced meals.

Boarding Traditions

Procession of Lanterns

The Procession of Lanterns is held on the eve of Sacred Heart Day, across all Sacred Heart Schools in Australia and New Zealand. The tradition began in 1892 and now involves all Kincoppal-Rose Bay boarders and their families.

The Procession is one of the most visually spectacular events in the School’s calendar. After a Formal Dinner held with the boarders’ families and special guests, the students line up outside the darkened Chapel. Each boarder receives a customised lantern with a candle in it. When the candles are lit, the students process into the Chapel slowly, singing hymns honouring the Sacred Heart. They weave in and out of the benches guided by two Year 12 leaders. The altar is decorated with candles in the shape of a heart.

The sight and sound of our boarding students carrying candles and singing in our spectacular Chapel is moving.

The Head Boarder reads the Dedication of the School to the Sacred Heart from the lectern. Students resume the Procession before finally walking out of the Chapel to assemble outside around Our Lady’s statue in Chapel Square where they sing a hymn to Mary.

Vale Cards

A beautiful tradition that has been passed on through the generations of our Boarding School is the gifting of a Vale Card. When we finally say our farewell to our Year 12 boarding graduates we do so in a special and unique way that reflects our Sacred Heart values of community. Gathering with all boarders and their families each Year 12 is presented with their Vale card. Craftily created by a boarder in Years 7 to 11, these tokens of gratitude and compendiums of memories and words of aspirations are a beautiful momentum for our boarders to walk away with.

It’s a special opportunity for boarders to come together to celebrate tradition and reinforce our sense of community. Despite it being my last year to attend, I’ll never forget the glowing candles and the singing of hymns accompanied by Mr Stubley on the organ. There’s truly nothing else like it. Some of the girls who started in Year 7, including myself, have attended Procession of Lanterns many times, however, the magical atmosphere created continues to grow each year we proceed through our beautiful Chapel.

Jasmine

Law, Year 12 Head Boarder, 2021

Recreational Activities

Structured recreational time is essential for boarders as it provides a balanced approach to their overall development.

Engaging in organised activities helps boarders unwind, reduce stress and maintain physical health, which is crucial for their wellbeing. Recreational time also fosters social interaction, allowing boarders to build friendships, develop teamwork skills and enhance their sense of community. Research shows that regular physical activity can improve cognitive function, boost mood and increase academic performance. By participating in structured recreational activities, boarders can achieve a healthy balance between their academic responsibilities and personal growth, leading to a more fulfilling and well - rounded school experience.

Our recreational activity program occurs throughout the week and across the weekend. Each Friday night, Saturday and Sunday there is an organised activity run by staff in boarding. Examples of activities including baking, board games, jewellery making, arts and crafts, walks to local landmarks, bonding activities and sports games.

Our Sunday outing program has been established to help boarders learn the necessary skills to navigate themselves around Sydney. Selected with input from our Junior boarders, each Sunday boarders from Years 7 to 8 and any others interested will utilise the extensive Sydney transport network to engage in outings. Examples of outings include: visits to Manly, Darling Harbour, walking across the Sydney Harbour Bridge, museum and art galleries, heritage walks around Sydney, visits to special events held by Sydney councils, cultural visits and more.

Parent Engagement

Contact with Staff and Head of House

Heads of House are the main point of contact for parents/ carers. They are also teaching staff in the School and are in classes periodically throughout the day. Heads of House are contactable on their School mobiles and email. Please refer to the key contact above.

Boarder Parent Forums

We have an active and well-represented Boarding Parents’ and Friends’ Association (Boarding P&F). The Head of the Boarding P&F is a representative on the wider Kincoppal - Rose Bay P&F Committee to represent and advocate for boarding families.

Each year level will also be allocated a Boarding Parent Representative. This representative is a key measure of support for the year group and will help new families feel welcome into the parent community.

In conjunction with our Boarding P&F, we hold termly Boarder Parent Forums. These forums occur online and are a key avenue of communication where the Director of Boarding, Heads of House and other key school leaders have the opportunity to hear feedback from our families.

Alongside forums, parents are invited at different times throughout the year to provide continuous feedback to our boarding community. This includes surveys, small focus group meetings and other avenues to ensure their voice is represented in key decision-making.

ASPIRE

Our School Learning platform ASPIRE is the main point of feedback to our families. ASPIRE is where all formal communication occurs. This includes parent access to the boarding pages, house pages, year level pages and boarding administration page.

ASPIRE will also display our school and boarding calendars. This live calendar provides families the most accurate and up-to-date information for School events.

Social Media

To support the regular communication with our families, we have developed an Instagram page @KRB_ boardingparents, a privately managed page for current parents to have access to images and reflections of our boarding activities.

Boarders Code of Conduct

Fundamentally, our boarding culture is one that lives out and reflects the values of the Catholic faith and the charism of the Sacred Heart.

All students should feel seen, heard, supported, accepted and loved. Each student is valued as a unique creation of God and as such their innate dignity should be always respected. Everyone in our boarding environment expects to be in a place that supports their growth, development and excellence.

This code of conduct has been created in collaboration with students and is to be reviewed every three years to ensure it is reflective of current practice and understanding. In adhering to these rights and responsibilities we will build a culture of excellence, inclusion, celebration of diversity, respect and care.

Rights Responsibilities

• The right to safety; safe and secure living environment.

• Access to medical care and support; both internal and external.

• Education in matters pertaining to child safety.

• Access wellbeing programs to support their ability to grow and flourish in our contemporary world.

• The right to have a voice on matters relevant to them.

• The right to be treated with respect.

• Access to academic care and support to ensure their own personal growth.

• Access to resources and routines that support healthy habits including sleep, balanced food and physical activity.

• Access to facilities and services offered on campus.

• Educated on digital literacy skills.

• Opportunities for leadership and growth.

• Right to privacy and safety regarding their personal space and belongings.

• To exercise student agency and voice in boarding.

• Engage actively in the boarding community to build a culture of diversity and inclusion, respect, acceptance and support.

• Contribute to a positive living environment.

• Enable the safety of others through the decisions and actions.

• Treat others with respect, upholding their dignity in the way they are spoken to and treated.

• Communicate with staff and peers with respect; and abstain from using inappropriate language including swear words.

• Use technology in a manner that is safe, respectful and ethical.

• Dress appropriately for the setting.

• Adhere to boarding routines.

• Use your voice to be an upstander and raise concerns.

• Contribute to the community through nominating self for boarding leadership.

• Follow the boarding schools’ expectations of behaviour.

• Follow the reasonable expectations of staff.

• Respect boarding school property and facilities.

• Respect for the belongings of all.

• Respect the privacy of others.

• Represent the KRB community well when engaging with others at community events inside and outside the school grounds.

Your example, even more than your words, will be an eloquent lesson to the world.

Saint Madeleine Sophie Barat

• Accept and reflect on the consequences of personal behaviors.

• Utilise all resources available to engage positively in academic care and wellbeing programs to ensure personal growth.

• Abstain from engaging in behaviours not supportive of their health or reflective of School expectations (e.g. Vaping, smoking, drug use, alcohol consumption).

Boarder Community and Safety

General Expectations

To ensure our boarding community is a true home away from home and a safe welcoming place there are common expectations of all boarders. The foundation of our community is to be a place of respect. The following expectations establish the respect needed to ensure each individual boarder is able to flourish, following these expectations ensure boarders are responding to their responsibilities in our community.

• Adhere to routines.

• No pyjamas outside the boarding houses.

• No Uber Eats unless they have permission from staff.

• No using Ubers – only ordered taxi services to be used.

• Can only collect mobile phones once dressed for school.

• Greet staff and each other respectfully in corridors and around boarding.

• Engage in active study (no movies, games, or other non-educational activities).

• Engage in community events.

• Sign out before leaving campus.

• Notify staff on the school mobile if you will be returning late from leave.

• No medication left in bedrooms.

• No sharing of other boarder’s spaces unless permission given.

• Must attend all meals.

• No football boots or muddy boots walking through the building.

• Make bed each day and keep room tidy, free from trip hazards and supportive of a shared environment.

• No gum

• No utilising others belongings without permission

• No use of the lift Monday - Thursday

• Complete laundry and common room duty when required.

Boarding Behaviour Management Policy

Kincoppal-Rose Bay Boarding is committed to providing a positive climate that promotes and supports appropriate behaviour and affirms that all members of the community have the right to live in a welcoming, inclusive and safe boarding environment.

Each boarder should be treated with respect and dignity and provided with a safe and secure environment to flourish. Our practices of care are reflective of the principles expressed in the goals of a Sacred Heart Education. Through all our interactions in boarding we actively live out the mission of the Sacred Heart. This means all boarders are welcomed, respected, supported and accepted for who they are.

Aims of Policy

This policy seeks to develop positive relationships between all members of our boarding community.

It should be read in line with our Boarders’ Code of Conduct which outlines clearly the rights and responsibilities for boarders. In the living out of the policy all interactions will be marked by respect and dignity.

Acknowledgement of Student Good Behaviour

Students who fulfill their expectations within the boarding School are rewarded and acknowledged through systems of merit and celebration.

This document should be read in line with our Boarders Code of Conduct which outlines clearly boarders’ rights and responsibilities in our Boarding School.

Consequences of Inappropriate Behaviour

The Boarding House does not tolerate or allow corporal punishment of any kind. The principles of procedural fairness are followed in regard to the follow – up and investigation of any behavioural issue.

Procedural fairness is ensured with the ‘hearing rule’ and a ‘right to an unbiased decision’, where the boarder has a right to:

• be informed of the allegations related to the specific matter and any information that will be taken into account in considering the matter;

• be informed of the process by which the matter will be considered;

• respond to the allegations;

• be informed how to seek a review by the Principal of the decision made in response to the allegations;

• impartiality in an investigation and subsequent decision making; and,

• an absence of bias by a decision maker.

Procedural fairness includes making available to students and parents or caregivers, policies and procedures under which disciplinary action is taken. It also includes providing details of an allegation relating to a specific matter or incident. This means that those involved in investigating a matter within the school will act fairly, in good faith, without bias and exercise discerning judgement. Each party should have the opportunity to state their case adequately, correcting or contradicting any relevant statement prejudicial to their case.

As a way of providing opportunity for personal growth and development, when a student does not follow the School’s Boarding Behaviour Management Policy:

• The Head of House and Director of Boarding will investigate the behaviour.

• A suitable consequence will be implemented in line with below and communicated with the student and family.

• When necessary, the Head of Senior School and or Principal may be involved in the decision - making process.

Table A. Consequences for Inappropriate Behaviour

Level 1

Behaviours that reflect level 1 consequence

• Late return from leave without notification.

• Late arrival to study.

• Not engaged in community expectations such as routines, study and activities.

• Not following general house expectations.

• Late hand in of technology.

• Not adhering to bedtime.

• Not wearing correct uniform and clothing expectations.

• Not maintaining a tidy room and personal space.

Level 2

Behaviours that reflect level 2 consequence

Behaviours of level 1 that are repeated.

Other behaviours include:

• Disrespectful language and communication.

• Disrespectful behaviour.

• Behaviours disturbing others sleep and routine.

• Missing boarding community events without valid leave.

• Missing meals.

• Not following leave procedures and expectations.

• Ignoring instructions.

• Misuse of property.

• Refusal of taking medications.

Consequence issued by staff Issued by

• Warning noted in boarding records.

• Student addressed on behaviour and reminded of expectations.

Supervisor and or Head of House.

Consequence issued by staff Issued by

• Recorded in boarder records.

• Parent phone call.

• Dependent upon action but can includes reduced privileges based on behaviour such as; extra study time, earlier bedtime, extra common and laundry duties, reduced technology privileges, strict shower time frames.

• Second and ongoing consequence for repeated behaviour would include boarding community service up to 7 days week and/or gating.

• Supervisor in consultation with on call Head of House.

• Head of House.

Level 3

Behaviours that reflect level 3 consequence

• Bullying.

• Inappropriate technology use.

• Stealing.

• Damaging boarding house property or property of others.

• Purposefully hiding and storing medications.

Consequence issued by staff Issued by

• Serious breaches would lead to incident report and associated investigation.

Consequences could include:

• boarding community service.

• Gating.

• Confiscating items such as additional technology, unapproved medications.

• Room search by Head of House with an accompanying staff member.

Level 4

Behaviours that reflect level 4 consequence

• Inviting individuals into the boarding house.

• Physical behaviours that possess a risk to self or others.

• Possessing, using or being under the influence of drugs or alcohol, or smoking/vaping in the boarding House.

• Supplying illegal substances to others.

• Swearing, continued aggressive confrontational behaviour in the boarding.

• AWOL.

• Head of House

• Director of Boarding

• Counsellor involvement if deemed necessary.

Serious breaches of behaviour will be investigated by the Head of House and the Director of Boarding.

Parents/carers will be contacted and an interview with the Head of Senior School will be arranged.

Consequence issued by staff Issued by

• Investigation and incident report including witness and boarder involved.

• Suspension from boarding.

• boarding behaviour contract.

• Restricted access to boarding and community events.

• Head of House

• Director of Boarding

• Counsellor involvement if deemed necessary.

Serious breaches of behaviour will be investigated by the Head of House and the Director of Boarding.

Parents/carers will be contacted and an interview with the Head of Senior School will be arranged.

Boarding Community Service Examples

• Dining room duty for a week.

• Common room duty for a week.

• Rubbish duty of school yard.

• Laundry duty for a week.

• Emptying bedroom bins.

• Cleaning cupboards.

• Vacuuming shared spaces.

Suspension

Suspension occurs as a result of an investigation using the principles of procedural fairness. Only the Principal may suspend a student. Suspension may be internal or external. The suspension of a student always involves discussion with the parent or guardian. A formal notification of suspension is sent to the parent or guardian by the Principal.

Unacceptable behaviour could include any of the following:

• Refusing to participate in the programs of wellbeing and academic care provided.

• Refusing to follow instruction about conduct.

• Behaviour that disrupts or affects the learning, wellbeing and overall environment of other boarders.

• Actions likely to be detrimental to the health, safety or welfare of staff or other students.

• Behaviour that causes or is likely to cause damage.

• Behaviour that is likely to bring the school into disrepute.

Rudeness could include any of the following:

• Arguing

• Shouting

• Ignoring a person when they are speaking to you

• Interrupting

• Using profanities

• Insulting others

• Excessive talking

• Laughing at or belittling someone

• Failure to keep quiet when it is an expectation.

Security breach in boarding could include:

• Students inviting outsiders on to the campus without having permission from a senior member of staff.

• Students engaging with outsiders.

• Inappropriate use of technology.

• Anything that contravenes the Information Technology Usage Policy as set out in the school diary.

Boarding Suspension and Discontinuation of Enrolment

Where a student’s behaviour is not consistent across Day and Boarding Schools, there may be a situation where the Head of Senior School and Director of Boarding decide to place suspension in place just for Boarding School purposes. Further, on an individual basis a student may be invited to discontinue their boarding enrolment only.

Each case will be investigated and decided on an individual basis with the Director of Boarding and Head of Senior School in consultation with the Principal.

Mobile Phones and Technology Policies

Our phone policy reflects the overall goals of student wellbeing and seeks to empower students to engage positively with technology.

We want to educate our students to understand what is means to engage with social media and technology in line with current literature around digital flourishing in a new age of technology.

We place boundaries around phone use to encourage positive relationships with other boarders and to support our young students to learn about self-regulation strategies around technology.

Boarders are expected to have a mobile phones for their safety on outings and weekends and as a key tool to remain in contact with home. The Mobile Phone Policy aims to ensure the general wellbeing of all of boarders by allowing good conditions for study and sleep. It is expected that parents and their daughters abide by some simple rules and that girls fully understand the issues associated with owning a mobile phone.

Monitored use of mobile phones ensures that phones are a positive means of communication with family and friends. Boarders may use mobile phones in free time after school and in the evening. Girls must not use mobiles during study periods.

Parents may phone their daughters in line with their daughter’s mobile phone access times. All girls who bring a mobile phone to boarding will be asked to agree to contractual conditions. The understanding will be that they will have their phone confiscated if they breach any of the conditions in the contract.

Our boarders are bound to the IT contract they sign with the School upon enrolment. Further, they are expected to adhere to the following conditions of use:

Mobile Phone Conditions of Use

• Year 7 must use a ‘dumb’ phone.

• May not be used in study times.

• May not be used after lights out. Phones must be handed in at specified times during the evening.

• May not be taken to dinner in the Boarders’ Dining Room.

• May not be used to bully another person.

• May not be used if they breach the privacy of another person (e.g., not to be used to record or photograph other girls or staff without their consent)

• May not be used for inappropriate email or internet use.

• Boarding Reception must be provided with the boarder’s mobile number.

• Girls may not use another boarder’s mobile inappropriately.

• Boarding staff may confiscate mobile phones if girls misuse them.

• Girls may not be in possession of more than one mobile phone.

Please refer to the Technology Hand-in times for the year appropriate mobile phone and laptop access times. Mobile phones must be turned off at hand-in times. Breaches of mobile rules will result in girls having their mobiles confiscated.

Parents of international boarders are asked to consider the time zone differences and should endeavour to contact their daughters prior to 9.00pm AEST. Alternate call times can be negotiated with boarding staff should time zones pose problems.

Boarder Social Responsibility: JPIC in Boarding

The Society of the Sacred Heart (RSCJ) integrates Justice, Peace, and Integrity of Creation (JPIC) into all aspects of their lives and mission.

Rooted in the contemplation of the Pierced Heart of Jesus, they commit to creating relationships of equality, inclusion, non-violence and harmony. Their educative mission reflects solidarity with the excluded, advocating for environmental care and social justice. The RSCJ’s JPIC efforts are guided by the principles of compassion, transformation and community engagement.

Throughout Sacred Heart Schools students, boarders and staff are called to actively engage in this mission. In KRB Boarding we work with student leaders to develop various opportunities to respond to our call to live with compassion, act for justice and peace and transform our world.

Our programs of justice and social responsibility change annually. Below outlines current and regular components of our programs of JPICS. Further opportunities arise throughout the year that allows our student body to organise a response to this.

Justice Peace Integrity of Creation

• Fundraising for annual scholarship of one student at our sister school in India.

• Project Compassion Australia.

• Annual bursary campaign to support boarding bursaries.

• Volunteering monthly at Ronald McDonald House.

• Boarders volunteering for St Vincent De Paul night patrol.

• Share the dignity: period poverty awareness campaign.

• Prayers of solidarity with people affected by wars around the world.

• Celebration of Harmony Day and diversity in our boarding community.

• Annual Clean Up Australia Day work.

• Engagement in Harbour care program with Woollahra council.

• Collection of bottle caps for alternate recycling.

• Collection of plastic bottles through earn and return campaign.

• Engagement in Earth Hour.

Boarders Voice: Student Leadership, Voice and Agency

Boarding at KRB promotes various opportunities for student voice and agency in the care of all students. Leadership is not bound to an age level but is to be taken on by all students in their interactions with all.

Student Leadership Committees

Boarding leadership is determined through student nominations, peer voting, formal interviews and determined by the Heads of House and Director of Boarding.

Each boarders’ leadership committee will be supported by a Head of House. They meet regularly and feedback the work of students to the Boarding Leadership Staff.

Food Committee Liturgy and Wellbeing

• Regular meetings with chef to review menu.

• Seek voice from peers.

• Two students from each year level in the Food Committee.

Big Sister Program

• Social justice campaigns and awareness.

• Weekly prayer.

• Student led wellbeing activities (Wellbeing Wednesdays).

• Student led prayer services.

• Two students per year level.

In Year 11, students can apply to take on the role of Big Sister. Each term up to six Big Sisters will reside in a bedroom around younger boarders. They will play the role of a mentor to these students. Attending house meetings, engaging with the students regularly and working with staff to build culture and community with the younger boarders.

The wider team of Big Sisters are to work in collaboration with the Boarding Leadership Staff to develop activities and programs for all Boarders that seek to build community and a culture of acceptance and care.

Student Representative Council

• Community building activities.

• Socials with other schools.

• Gauging student voice and feedback about boarding regularly.

• Two students per year level.

Ongoing Student Voice and Agency

“The concept of student agency, is rooted in the principle that students have the ability and the will to positively influence their own lives and the world around them. Student agency is thus defined as the capacity to set a goal, reflect and act responsibly to effect change. It is about acting rather than being acted upon; shaping rather than being shaped; and making responsible decisions and choices rather than accepting those determined by others.” OECD, Student Agency for 2030

Developing student agency and valuing student voice is a core practice in boarding. Boarders are encouraged to have input on decision making that impacts them, including consultation of key changes to routines, food and nutrition, activities and outings, the space they live in.

This practice is evident through formal surveys seeking student input and feedback on their boarding experience, interactive forums with Heads of House and Director of Boarding and fundamentally creating a culture where boarders feel they can raise their concerns in an open, transparent and trusting space.

Boarding Routines

Our core focus with our boarders this year is to create a safe, welcoming, and thriving home away from home. We believe that these routines will optimise academic excellence for our boarders, promote strong community connections, develop healthy sleep habits and provide an optimal environment for our boarders to flourish.

Research indicates that to maintain optimal health and wellbeing, teenagers need clear wind-down routines before bedtime. Our schedules have been developed in consultation with our School Psychologists and reflect current research.

Research suggests that;

• Teenagers need an average of 9-10 hours of sleep for optimal physical, emotional, and intellectual development.

• Sleep deprivation negatively impacts memory, concentration, motivation and increases the risk of depression.

• Busy schedules and late-night activities often prevent teens from getting enough rest.

• Practical tips for better sleep include having a consistent bedtime, avoiding screen time at least an hour before bed and managing schedules to allow adequate rest.

• Reduction in blue light exposure before bed supports better sleep habits.

The Benefit of Routine

Teenage girls are at a stage of life where they are seeking independence while still needing guidance and firm boundaries. The structured routine at boarding provides:

• A Sense of Security and Predictability: Clear boundaries around study, socialisation, and sleep help students feel safe and supported. When expectations are predictable, it reduces uncertainty and fosters a sense of stability.

• Protection From Overstimulation: Without structure, students may fall into habits that increase stress, such as excessive screen time or last-minute studying. By limiting late-night phone use and study hours, we are creating healthier habits that balance work and rest.

• Guidance in Self-Regulation: The gradual shifting of bedtime and study expectations as students’ progress through year levels reflects their growing independence. By Year 12, students have more autonomy, mirroring the independence they’ll need for university and beyond.

Woodward House Routine (Years 6–8)

Monday

Recreational Time: 3.10pm–5.00pm

Study 1: 5.00pm–6.00pm in Room S3-13

Formal Dinner: 6.00pm–6.30pm

House Huddle: 6.30pm–7.00pm

Study 2: 7.00pm–8.00pm in Room S3-13

7.30am–8.00am (after breakfast)

Tuesday to Thursday

Recreational Time: 3.10pm–5.00pm

Study 1: 5.00pm–6.00pm in Room S3-13

Dinner: 6.00pm–6.30pm

Study 2: 6.30pm–7.30pm in Room S3-13

Friday Dinner: 6.00pm

If you would like to place an order with Uber Eats, please write your name on the list in the Boarding Office by 3.30pm. The food must arrive by 7.00pm and should be eaten in the Dining Room or the Common Room.

Saturday Lunch: From 12.30pm Vigil Mass: 5.30pm (Depart at 5.00pm)

St Mary Magdalene Parish, Rose Bay Dinner: 6.30pm

If you would like to place an order with Uber Eats, please write your name on the list in the Boarding Office by 3.30pm. The food must arrive by 7.00pm and should be eaten in the Dining Room or the Common Room.

Sunday Brunch: 10.00am Outing: 11.00am Dinner: 6.00pm

7.30am–8.00am (after breakfast)

3.15pm–5.00pm (after you get changed)

Laundry closes at 8.15pm

Common Room closes at 8.45pm

3.15pm–4.00pm (after you get changed) 8.00pm–8.45pm 7.30am–8.30pm 8.45pm–9.00pm Showers close at 8.15pm

Hall lights switched off at 8.45pm

Room lights switched off at 9.00pm

Laundry closes at 8.15pm

Common Room closes at 8.45pm

8.00pm–8.30pm 7.30am–8.30pm 8.45pm–9.00pm Showers close at 8.15pm

Hall lights switched off at 8.45pm

Room lights switched off at 9.00pm

7.30am–8.00am (after breakfast)

3.15pm–5.00pm (after you get changed) 7.30am–9.15pm 9.15pm–9.30pm Showers close at 8.00pm Laundry closes at 8.00pm Common Room closes at 9.15pm

Hall lights switched off at 9.15pm

Room lights switched off at 9.30pm

9.00am–8.15pm (Junior Boarders can only have access to their phone for 3 hours on a weekend in HOUSE.)

(No phones at Mass) 7.00am–8.45pm 9.15pm–9.30pm Showers close at 8.00pm Laundry closes at 8.00pm Common Room closes at 9.15pm

Hall lights switched off at 9.15pm

Room lights switched off at 9.00pm

Laundry closes at 8.00pm

Common Room closes at 8.15pm

Hall lights switched off at 8.15pm

9.00am–8.15pm (Junior Boarders can only have access to their phone for 3 hours on a weekend in HOUSE.) 9.00am–8.15pm 8.15pm–8.30pm Showers close at 8.00pm

Room lights switched off at 8.30pm

Jackson House Routine (Years 9–10)

Day Schedule

Monday

Recreational Time: 3.10pm–5.00pm

Study 1: 5.00pm–6.00pm in Room S310, S3-19A, S3-19B Formal Dinner: 6.00pm–6.30pm House Huddle: 6.30pm–7.00pm

Study 2: 7.00pm–8.30pm in Room S310, S3-19A, S3-19B

Tuesday to Thursday

Recreational Time: 3.10pm–5.00pm

Study 1: 5.00pm–6.00pm in Room S310, S3-19A, S3-19B Dinner: 6.00pm–6.30pm

Study 2: 6.30pm–8.00pm in Room S310, S3-19A, S3-19B

Friday Dinner: 6.00pm

If you would like to place an order with Uber Eats, please write your name on the list in the Boarding Office by 3.30pm. The food must arrive by 7.00pm and should be eaten in the Dining Room or the Common Room.

Saturday Lunch: From 12.30pm Vigil Mass: 5.30pm (Depart at 5.00pm) St Mary Magdalene Parish, Rose Bay Dinner: 6.30pm

If you would like to place an order with Uber Eats, please write your name on the list in the Boarding Office by 3.30pm. The food must arrive by 7.00pm and should be eaten in the Dining Room or the Common Room.

7.30am–8.00am (after breakfast)

3.15pm–4.45pm (after you get changed)

8.00pm–9.15pm

7.30am–8.00am (after breakfast)

3.15pm–4.45pm (after you get changed)

8.00pm–9.15pm

7.30am–8.00am (after breakfast)

7.30am–9.15pm 9.15pm–9.30pm

Showers close at 8.45pm

Laundry closes at 8.45pm

Common Room closes at 9.15pm

Hall lights switched off at 9.15pm

Room lights switched off at 9.30pm

7.30am–9.15pm 9.15pm–9.30pm Showers close at 8.45pm

Laundry closes at 8.45pm

Common Room closes at 9.15pm

Hall lights switched off at 9.15pm

Room lights switched off at 9.30pm

3.15pm–9.45pm (after you get changed) 7.30am–9.45pm 9.45pm–10.00pm Showers close at 8.00pm Laundry closes at 8.00pm Common Room closes at 9.45pm

Hall lights switched off at 9.45pm

Room lights switched off at 10.00pm

9.00am–9.45pm (No phones at Mass) 9.00am–9.45pm 9.45pm–10.00pm Showers close at 8.00pm Laundry closes at 8.00pm

Common Room closes at 9.45pm

Hall lights switched off at 9.45pm

Room lights switched off at 10.00pm

Sunday Brunch: 10.00am Outing: 11.00am Dinner: 6.00pm 9.00am–8.45pm 9.00am–8.45pm 8.45pm–9.00pm Showers close at 8.00pm

Laundry closes at 8.00pm

Common Room closes at 8.45pm

Hall lights switched off at 8.45pm

Room lights switched off at 9.00pm

Sheldon House Routine (Years 11–12)

Day Schedule

Monday

Recreational Time: 3.10pm–5.00pm

Study 1: 5.00pm–6.00pm

Formal Dinner: 6.00pm–7.00pm

House Huddle: 6.30pm–7.00pm

Study 2: 7.00pm–8.30pm

Supper: 8.30pm–9.00pm

Study 3 (optional): 9.00pm–9.45pm

Tuesday to Thursday

Recreational Time: 3.10pm–5.00pm

Study 1: 5.00pm–6.00pm in Room S310, S3-19A, S3-19B

Dinner: 6.00pm–6.30pm

Study 2: 6.30pm–8.00pm in Room

S3-10, S3-19A, S3-19B

Friday Dinner: 6.00pm

If you would like to place an order with Uber Eats, please write your name on the list in the Boarding Office by 3.30pm. The food must arrive by 7.00pm and should be eaten in the Dining Room or the Common Room.

Saturday Lunch: From 12.30pm Vigil Mass: 5.30pm (Depart at 5.00pm) St Mary Magdalene Parish, Rose Bay Dinner: 6.30pm

If you would like to place an order with Uber Eats, please write your name on the list in the Boarding Office by 3.30pm. The food must arrive by 7.00pm and should be eaten in the Dining Room or the Common Room.

Sunday Brunch: 10.00am Outing: 11.00am Dinner: 6.00pm

Access to Phones and Laptops

(Collect phone and laptop once fully dressed for School. Year 11 no access to phones during study times) Year 11 – 9.45pm (Hand in phone with laptop) Year 12 – 10.00pm (Hand in phone with laptop)

(Collect phone and laptop once fully dressed for School. Year 11 no access to phones during study times)

Year 11 – 9.45pm

(Hand in phone with laptop)

Year 12 – 10.00pm (Hand in phone with laptop)

(Collect phone and laptop once fully dressed for School. Year 11 no access to phones during study times)

Year 11 – 10.15pm

(Hand in phone with laptop)

Year 12 – N/A

(Allowed phone and laptop over the weekend)

Year 11 – 10.15pm

(Hand in phone with laptop) Year 12 – N/A

(Allowed phone and laptop over the weekend)

DayBedtime and Wind Down

9.45pm–10.00pm

Showers finished before 10.00pm

Last laundry wash at 9.00pm, closes at 10.00pm

Common Room closes at 9.45pm

Hall lights off at 9.45pm

Room lights off at 10.00pm

Water bottles filled before 10.00pm

9.45pm–10.00pm

Showers finished before 10.00pm

Last laundry wash at 9.00pm, closes at 10.00pm

Common Room closes at 9.45pm

Hall lights off at 9.45pm

Room lights off at 10.00pm

Water bottles filled before 10.00pm

10.15pm–10.30pm

Showers finished before 10.00pm

Last laundry wash at 9.00pm, closes at 10.00pm

Common Room closes at 10.15pm

Hall lights off at 10.15pm

Room lights off at 10.30pm

Water bottles filled before 10.15pm

10.15pm–10.30pm

Showers finished before 10.00pm

Last laundry wash at 9.00pm, closes at 10.00pm

Common Room closes at 10.15pm

Hall lights off at 10.15pm

Room lights off at 10.30pm

Water bottles filled before 10.15pm

Year 11 – 9.15pm

(Hand in phone with laptop)

Year 12 – 9.45pm (Hand in phone with laptop)

9.15pm–9.30pm

Showers finished before 10.00pm

Last laundry wash at 9.00pm, closes at 10.00pm

Common Room closes at 9.15pm

Hall lights off at 9.15pm

Room lights off at 9.30pm

Water bottles filled before 9.30pm

Boarders Leave Policy

Applying for Leave

The whole process of allowing your daughter to leave from our boarding community involves trust. In accordance with our duty of care for each boarder, the Director of Boarding, Heads of House and Boarding Staff trust that all boarders go to the nominated destination which has been approved, using the transport method indicated on the leave application, and that the host nominated on the leave application will be in attendance. Parents are responsible for checking on leave arrangements with the nominated host.

All leave details must be complete and accurate before Head of House can make the final approval. Parents and carers are asked to support the Leave Policy by not requesting leave outside the guidelines below.

While girls are given responsibility to manage their own leave applications, parents can also apply for their daughter’s leave via the Orah Leave Management System. New parents will be emailed an invitation to log into this system. If parents/carers should, at any time, have difficulty logging in to Orah, they should contact the relevant boarding house reception with leave details:

Main School: bsreception@krb.nsw.edu.au

Sheldon House: sheldonreception@krb.nsw.edu.au

Leave Application Time Frames

Midweek/Overnight: Application for leave is to be sent at least 24 hours in advance.

Weekend Leave: Application for leave is due by 5.00pm on Wednesday, and parent/carer approval by midday Thursday.

Holiday/End of Term: Application for holiday leave is required at least two weeks before the last day of term.

NSW CountryLink Travel: Dates to be advised at the beginning of each term.

If at any stage there is a breach of trust relating to leave, the privilege of having leave may be withdrawn. Serious or repeated breaches of trust may jeopardise boarder’s enrolment.

Leave Types

Boarders and parents can apply for these types of leave:

• Midweek Leave: Monday to Thursday leave must return by 8.00pm. It should be used if a student is to depart from day school during the day but return to boarding after 3.10pm.

• Weekend Leave: Can commence from 3.30pm on Friday and conclude by 8.00am on Monday morning.

• Holiday Leave: Used to record students’ departure and return dates and times for school holiday periods. Must include flight/travel details.

Parent-only application for leave:

• Authorised Extended Leave: This is extended leave from the day school. It is usually three or more days and authorised by the Principal. An application via Student Services is to be completed in advance.

• Exit Leave: This leave is for boarders who are leaving the boarding house permanently, such as Year 12s departing after graduation or exams, or boarders leaving the school to transition to another school.

Applying for Weekend Leave

As weekend leave is the most common and frequently applied for leave and the administration turnaround time is tight, the details listed below are important to note.

• Boarders or parents can make weekend leave applications.

• All fields in the leave application must be completed accurately.

• The host phone number and email must be entered and must be correct for the approval phase of the process to be effective.

• If the host is the parent or carer, then their name or email must be entered in the ‘host’ fields on the form.

• The weekend leave application deadline is 5.00pm on Wednesday. As girls are reminded intermittently by the Heads of House prior to 5.00pm on Wednesdays, to ensure their weekend leave is in the system. Leave received after 5.00pm on Wednesday will be denied.

If boarders apply for leave, the parent/carer will receive an automated approval email. If the host is not the parent or carer, the nominated host will also receive an automated email requesting them to approve the leave details. Parent and host approvals for weekend leave must be completed by midday on Thursday.

N.B. Should the parent or carer not be the host, it is the responsibility of the applicant (i.e. the boarder or her parent/carer) to contact the host, to confirm details of the leave, and communicate that the host will need to respond to an approval email for the leave application process to be finalised.

While boarding staff do endeavour to make weekend leave happen, the deadlines must be observed.

Leave applications and approvals that fall outside the times designated will likely be denied.

Weekend/Weekday/Overnight Leave

The leave arrangements as outlined below aim to balance the security and safety of the boarders as well as allow for age-appropriate freedoms.

It is important, when applying for leave, that the following expectations are taken into account:

• All leave from the boarding house is authorised and at the discretion of the Head of House or Director of Boarding.

• A boarder should make contact with parent/carer each week to negotiate her leave.

• Should a boarder’s leave arrangements entail her being collected by a host, it is required that the adult host present themselves at the boarding house reception to sign the boarder out on her leave and back in again when she returns from leave. This also applies to parents collecting their daughters for leave; they must come to boarding reception for sign out and sign her back in when she returns to the community.

Leave curfews

must be observed

Boarders returning from leave on Monday to Thursday evenings must be back in the boarding house no later than 8.00pm. The Friday and Saturday night requirement is for boarders to be back no later than 9.30pm and for Sunday evening to be back in by 7.00pm. If the curfew cannot be met, boarders should return to boarding the following morning.

Boarders should not be returning from leave alone, on public transport, after 5.00pm

It is illegal for a child under 18 years to travel alone in an Uber or to hold an Uber account.

• Special weeknight passes should not be a regular occurrence and parents should seek approval at least 48 hours before the event. This would include birthdays, family occasions or a Sydney visit from a rural, interstate or international parent.

• Boarders are not able to go home with daygirls or out midweek to non-school functions with daygirls.

• Any special requests should be forwarded to the relevant Head of House well in advance of leave being taken.

• The Director of Boarding may request to call or meet in person a host who is not known to her.

• If there are any concerns about or anomalies with leave arrangements, your daughter will not be permitted to go out on leave until all concerns are resolved.

• The Boarding School is responsible for all girls while they are boarding. It is essential that parents and the Boarding Staff know where to contact boarders who are on leave in an emergency. This is a requirement.

There are two main categories of leave:

1. Host Supervised leave

Boarders may take day or overnight leave from boarding with a parent, carer or other suitable adult. The host must be over 25 years of age. At all times the Head of House and/or Director of Boarding has the discretionary approval over these arrangements.

All boarders are expected to return to the Boarding House no later than 9.30pm on Friday or Saturday nights. Sunday nights by 7.00pm and Monday to Thursday nights no later than 8.00pm. If boarders stay out overnight on a Sunday to Thursday, they can be returned to school by 8.00am the next morning.

If returning alone on public transport, boarders must return by 5.00pm on the Sunday.

If at any time a boarder is unexpectedly delayed, she must phone the boarding staff on:

Main School Ph: (02) 9388 6103

Sheldon House Ph: (02) 9388 6130

2. Recreational leave passes (for weekday or weekend)

The Authorisation for Recreational Pass forms outline the year group appropriate parameters and destinations. These are submitted by the parent or carer at the beginning of each school year or at the commencement of boarding. Boarders will ONLY be permitted to go on a recreational leave pass if they have parent or carer approval.

• All boarders must sign out with boarding staff and identify where they are going.

• On return from their recreational leave boarders must sign in with the boarding staff.

• Mobile phones, fully charged and functioning, must be taken on all recreational outings.

Weekday recreational leave pass (or short-day pass) Monday to Friday afternoons

• This leave permits girls to take recreational leave to local areas in proximity to the school.

• Exercise passes are only permitted in identified local areas and, unless specified, girls must be accompanied by at least one other boarder.

• Girls are to return to the Boarding House by 5.00pm Monday to Friday.

Weekend recreational leave pass (or long-day pass)

• Over the weekend, girls may sign out for both short and long-day passes.

• Girls in Years 9 to 12 are permitted one long-day pass per weekend. Should Years 11–12 require a second long-day pass, this must be arranged prior to Friday with the Head of House.

• Short-day passes may be taken more frequently than long-day passes, but at the discretion of the boarding supervisors.

• Girls may not combine passes and request to stay out all day.

• Boarders are not permitted to go to the beach while on a recreational leave pass.

Short Day Pass (7 days a week)

Exercise pass from 6.30am and 3.00pm–5.00pm (keep to roadways only)

Long Day Pass (Weekends only)

Towards Rose Bay or Vaucluse Shops, Nielsen Park (NOT the Gap or foreshore)

Towards Rose Bay or Vaucluse Shops, Nielsen Park (NOT the Gap or foreshore)

Towards Rose Bay or Vaucluse Shops, Nielsen Park (NOT the Gap or foreshore)

Pass (Fri/Sat only) Leave at 5.30pm Friday or straight from Mass at 6.20pm Saturday Return by 9.30pm

+ Years 11-12 are permitted to go on Saturday Dinner Pass directly from Mass. Staff are to be notified in advance. + For daytime leave, all boarders must return to boarding by 5.00pm (unless special permission is granted by the Head of House).

Holiday Leave

• It is the Senior School’s Policy that the girls will not be given permission to leave school early or return home for long weekends or end of term breaks. This requirement will be enforced unless there are exceptional circumstances or hardship, which will result if the student stays at school. Parents and students need to be aware that early departures significantly disrupt students’ learning, teachers’ programming and scheduling of assessments.

• All boarders must travel on designated days at the end of each term. Term travel dates can be found on the KRB Boarding Page at the beginning of each term and are also published on the KRB website at the beginning of each year.

• Flight booking times should not result in missing school days.

• Boarders who reside in Sydney must attend the last day of school.

• Holiday leave is required at least two weeks before the end of the school term date.

• Return to boarding time after holidays is 3.30pm to 5.00pm.

Transport Connections

On departing or returning to school after long weekends or term breaks, parents are expected to provide for taxi connections or make transport arrangements to/from the airport, rail or bus terminals to the boarding house. Given advance notice, boarding staff can assist with transfer planning.

Cab charges

Cabcharges are available but must be ordered 48 hours in advance. The cost for the fare will be charged to your daughter’s school fee account. Students must return the Cabcharge receipt to boarding reception as confirmation of the taxi travel.

Taxi Service Recommendations

It is illegal for adolescents under the age of 18 years to travel alone in car share service vehicles (e.g., Uber, DiDi, etc.), or to hold their own Uber account, therefore, boarding staff cannot approve leave if boarders are travelling unaccompanied in car share services vehicle.

Boarder Safety: Off-site Recreational Leave

At the commencement of each year families will be sent out an online form through Orah to authorise leave for each year level. The approval of this form indicates your support of our recreational leave expectations and limits which have been set reflection of age and stage of our boarders.

Year 7

This form indicates the outings permitted, however, you may wish to restrict the choice:

• To go to Rose Bay shops in the company of one other and take a mobile phone for up to two hours. (In Term 1 girls must go in threes and take a mobile phone.)

• To go to Lyne Park in the company of one other and take a mobile phone for up to one and a half hours. (In Term 1 girls must go in threes and take a mobile mobile.)

• To attend school organised activities (including: sport, debating, In-Weekend activities, interschool social events) in buses, public transport or with other parents.

• To attend health appointments as arranged by the School Nurse, Head of House or the Director of Boarding. For students in Years 7–10, appointments will be made within school hours where possible (8.00am–2.30pm). The girls must not travel alone; they must go with an escort. School accounts will be debited for travel expenses.

• To allow the School Nurse, Head of House or Director of Boarding to drive my daughter to medical appointments – in extenuating circumstances.

• To allow the Director of Boarding to authorise charges to your School Account for boarding School in Day and Weekend Activities.

• To allow your daughter to attend boarding outings with the Head of House and/or boarding supervisors (such as visits to the local beach, trips to galleries, museums and Sydney sites), and other boarding school events.

• To allow the Head of House or Director of Boarding to authorise excursions arranged by the Day School. At times this may involve charging the costs to your School account.

Year 8

This form indicates the outings permitted, however, you may wish to restrict the choice:

• To go to Rose Bay shops in the company of one other for up to two hours (and mobile phone).

• To go to Lyne Park in the company of one other for up to one and a half hours (and mobile phone).

• To take a one-hour Exercise Pass with two others (and mobile phone) Monday to Friday 6.30am–8.00am or 3.00pm–5.00pm in specified local areas only.

• To go to Rose Bay North shops in the company of one other for up to two hours (and mobile phone).

• To attend School organised activities (including: sport, debating, In-Weekend activities, interschool social events) in buses, public transport or with other parents.

• To attend health appointments as arranged by the School Nurse, Head of House or the Director of Boarding. For students in Years 7–10, appointments will be made within school hours where possible (8.00am–2.30pm).

• The girls must not travel alone; they must go with an escort. School Accounts will be debited for travel expenses.

• To allow the School Nurse, Head of House or Director of Boarding to drive my daughter to medical appointments – in extenuating circumstances.

• To allow the Director of Boarding to authorise charges to your school account for Boarding School in day and weekend activities.

• To allow your daughter to attend boarding outings with the Head of House and/or boarding supervisors (such as visits to the local beach, trips to galleries, museums and Sydney sites), and other boarding school events.

• To allow the Head of House or Director of Boarding to authorise excursions arranged by the day school. At times this may involve charging the costs to your school account.

Year 9

This form indicates the outings permitted, however, you may wish to restrict the choice:

• To go to Rose Bay shops in the company of one other for up to two hours (and mobile phone).

• To go to Lyne Park in the company of one other for up to one and a half hours (and mobile phone).

• To go to Rose Bay North shops in the company of one other for up to two hours (and mobile phone).

• To take a one-hour Exercise Pass with ONE other (and mobile phone) Monday-Friday 6.30am, 8.00am or 3.00pm–5.00pm, in specified local areas only.

• To go to Bondi Junction on a five-hour daytime pass with one other (and mobile phone); weekends only.

• To go to Double Bay on a five-hour daytime pass with one other (and mobile phone); weekends only.

• To go to the city on a five-hour daytime pass with one other (and mobile phone) – must include a Year 11 or 12 Boarder; weekends only.

• To attend school organised activities (including: sport, debating, In-Weekend activities, interschool social events) in buses, public transport or with other parents.

• To attend health appointments as arranged by the School Nurse, Head of House or the Director of Boarding. For students in Years 7–10, appointments will be made within school hours where possible (8.00am–2.30pm). The girls must not travel alone; they must go with an escort. School Accounts will be debited for travel expenses.

• To allow the School Nurse, Head of House or Director of Boarding to drive my daughter to medical appointments – in extenuating circumstances.

• To allow the Director of Boarding to authorise charges to your school account for boarding School in Day and weekend activities.

• To allow your daughter to attend boarding outings with the Head of House and/or boarding supervisors (such as visits to the local beach, trips to galleries, museums and Sydney sites), and other boarding school events.

• To allow the Head of House or Director of Boarding to authorise excursions arranged by the day school. At times this may involve charging the costs to your School account.

Year 10

This form indicates the outings permitted, however, you may wish to restrict the choice:

• To go to Rose Bay shops for up to two hours (and mobile phone).

• To go to Lyne Park in the company of one other for up to one and a half hours (and mobile phone).

• To go to North Rose Bay shops for up to two hours (and mobile phone).

• To take a one-hour Exercise Pass with one other (and mobile phone) Monday to Friday 6.30am, 8.00am or 3.00pm–5.00pm, in specified local areas only.

• To go to Double Bay with one other (and mobile phone) up to two hours weekdays. Please note: this leave is for appointments only.

• To go to Bondi Junction, Double Bay or the City on

a five-hour daytime pass with one other (and mobile phone); weekends only.

• To attend local sport matches with one other (and mobile phone); weekends only.

• To attend School organised activities (including: sport, debating, In-Weekend activities, interschool social events) in buses, public transport or with other parents.

• To attend health appointments as arranged by the School Nurse, Head of House or the Director of Boarding. For students in Years 7–10, appointments will be made within school hours where possible (8.00am–2.30pm). The girls must not travel alone; they must go with an escort. School accounts will be debited for travel expenses.

• To allow the School Nurse, Head of House or Director of Boarding to drive my daughter to medical appointments – in extenuating circumstances.

• To allow the Director of Boarding to authorise charges to your School Account for boarding School in Days and Weekend Activities.

• To allow your daughter to attend boarding outings with the Head of House and/or boarding supervisors (such as visits to the local beach, trips to galleries, museums and Sydney sites), and other boarding school events.

• To allow the Head of House or Director of Boarding to authorise excursions arranged by the Day School. At times this may involve charging the costs to your school account.

Year 11

This form indicates the outings permitted, however, you may wish to restrict the choice:

• To go to Rose Bay shops for up to two hours (and mobile phone).

• To go to Lyne Park in the company of one other for up to one and a half hours (and mobile phone).

• To go to Rose Bay North shops for up to two hours (and mobile phone).

• To take a one-hour Exercise Pass with one other (and mobile phone) Monday to Friday 6.30am, 8.00am or 3.00pm–5.00pm in specified local areas only.

• To go to Double Bay with one other (and mobile phone) up to two hours weekdays. Please note. this leave is for appointments only.

• To go to Bondi Junction, Double Bay or the City on

a five-hour daytime pass with wo other (and mobile phone); weekends only.

• To take a Dinner Pass with two others Friday to Saturday (and mobile phone). Leave at 5.30pm and return by 9.30pm.

*Girls are NOT permitted to go to the City, only to Rose Bay, Double Bay, Bondi Junction or Vaucluse.

• To attend local sport matches with one other (and mobile phone); weekends only.

• To attend school organised activities (including. sport, debating, In-Weekend activities, interschool social events) in buses, public transport or with other parents.

• To attend health appointments as arranged by the School Nurse, Head of House or the Director of Boarding. School Accounts will be debited for travel expenses.

• To allow the School Nurse, Head of House or Director of Boarding to drive my daughter to medical appointments – in extenuating circumstances.

• To allow the Director of Boarding to authorise charges to your school account for Boarding School in days and weekend activities.

• To allow your daughter to attend boarding outings with the Head of House and/or boarding supervisors (such as visits to the local beach, trips to galleries, museums and Sydney sites), and other boarding school events.

• To allow the Head of House or Director of Boarding to authorise excursions arranged by the day school. At times this may involve charging the costs to your school account.

Year 12

This form indicates the outings permitted, however, you may wish to restrict the choice:

• To go to Rose Bay shops for up to two hours (and mobile phone).

• To go to Lyne Park in the company of one other for up to one and a half hours (and mobile phone).

• To go to Rose Bay North shops for up to two hours (and mobile phone).

• To take a one-hour Exercise Pass with one other (and mobile phone) Monday to Friday in specified local areas only.

• To go to Double Bay with one other (and mobile phone)

for up to two hours on weekdays. Please note. this leave is for appointments only.

• To go to Bondi Junction, Double Bay or the City on a five-hour daytime pass with one other (and mobile phone); weekends only.

• To take a Dinner Pass with one other Friday to Saturday (and mobile phone). Leave at 5.30pm and return by 9.30pm.

*Girls are NOT permitted to go to the City, only to Rose Bay, Double Bay, Bondi Junction or Vaucluse.

• To attend local sport matches with one other (and mobile phone); weekends only.

• To attend school organised activities (including. sport, debating, In-Weekend activities, interschool social events) in buses, public transport or with other parents.

• To attend health appointments as arranged by the School Nurse, Head of House or the Director of Boarding. School Accounts will be debited for travel expenses.

• To allow the School Nurse, Head of House or Director of Boarding to drive my daughter to medical appointments – in extenuating circumstances.

• To allow the Director of Boarding to authorise charges to your school account for boarding school in days and weekend activities.

• To allow your daughter to attend boarding outings with the Head of House and/or boarding supervisors (such as visits to the local beach, trips to galleries, museums and Sydney sites), and other boarding school events.

• To allow the Head of House or Director of Boarding to authorise excursions arranged by the Day School. At times this may involve charging the costs to your school account.

Boarders Travel Pass

All rural New South Wales boarders can apply for this free travel for weekend/vacation travel on State Rail and bus services. Boarders are then issued with a pass that entitles them to free travel on weekends and holiday periods to their designated home address. This pass is to be carried with them and a replacement paid for if their card is lost or destroyed.

NSW CountryLink Service and Booking

The State Government provides transport for boarders living in New South Wales, between School and the town nearest to their home, at the beginning and end of each school term. The CountryLink bookings are organised each term by the Boarding Administration Assistant. There may be students from other boarding schools on the same service.

Below are a few important points that will help to ensure that your daughter/s arrive home and return to School as conveniently and safely as possible with the NSW CountryLink service.

• Travel arrangements commence approximately a month prior to the end of term. An ASPIRE post will be sent out by the Boarding Administrative Assistant with the travel information and booking date. All booking requests must be emailed to boarding Admin by the due date, so all submissions are accepted by CountryLink.

• If you do miss the deadline, your only option is to make an XPT train booking. The coaches are only for those bookings made through the school.

• Information on departure and arrival times is distributed to the girls upon receipt of the tickets from CountryLink.

• Tickets are usually issued the week of their travel.

• We do not accept travel bookings for guests (e.g. Day School students or other boarders). If you have your daughters’ friends wishing to stay for the holidays, you will need to book a train in advance by calling the NSW CountryLink call centre number (132 232).

• If a boarder requests to travel to a destination other than her home destination, we will only take the booking if the stop is on her usual travel route. It is always best if your daughter is not travelling to her home destination, for you to book a train in advance so as not to delay any holiday plans.

• Girls will be booked either on a coach or a train service. This is at the discretion of NSW CountryLink depending on the overall numbers from schools. If a train booking only is offered from NSW CountryLink, be aware that parents are responsible for organising transport to and from Central Station. Given advance notice, boarding staff can assist with transfers.

• Any cancellations are required before the actual travel date by emailing the Boarding Administrative Assistant on bsreception@krb.nsw.edu.au. If the cancellation needs to be made over the holidays, call the NSW CountryLink call centre number (132 232). If cancellation is not received by the due date, it may result in payment.

Luggage Restrictions for NSW CountryLink Coach Service

• Only two pieces of luggage per girl on these services.

• Maximum 20kg weight and not exceeding 60cm height/70cm length and 50cm width.

• If there is an excessive amount of luggage to be transported, you will need to organise alternative travel arrangements.

• No bikes, surfboards, guitars, etc.

• The above information is also found on the girls’ NSW CountryLink travel tickets and is subject to change.

• NB CountryLink no longer provides transport at the start or end of the School year.

Packing List

The following is a list of clothing requirements for boarders at KincoppalRose Bay School.

• Underwear x 6-8 sets

• Pyjamas

• Slippers (Ugg boots or equivalent for winter)

• Dressing gown/robe

• Bath towels x 3

• Down or feather filled doona

• Summer weight blanket

• Doona cover

• Sheets (single bed)

• Pillow

• Pillowcases x 2

• Shoe cleaning kit x 1 (with ‘Nugget’ or equivalent)

• Coat hangers x 12

• A raincoat and folding umbrella

• Boarder Fleece - uniform shop

• Boarder House T-shirt - uniform shop

• OPTIONAL - Boarder dressing gown - from uniform shop

• Boarder PJs

Toiletry Items

Soap, hair shampoo, deodorant, toothbrush, toothpaste and sanitary items.

Other Clothing

• Sufficient, but not excessive, quantities of personal clothing. As limited space is available in the Boarding School, please do not bring an unlimited supply of clothes to wear after school and on weekends. This also applies to shoes.

• All casual clothing should be of a standard suitable to wear and to be laundered in the Boarding House.

• Appropriate clothing and footwear for Mass, outings and socials should be included.

Other Recommended Items

• Shower caddy (basket from Kmart)

• Shower shoes

• Alarm clock

• Washing detergent (powder)

• Extra stationary school supplies (saves you going to the shops weekly and cheaper at home)

• Past time activities for weekend (books for reading, colouring, suduko, favourite board games, cards)

• Eye mask

• Ear plugs

• Comfort snack from home

• Teddy!

• Book clip lamp (small battery light)

• Kmart small blanket (portable)

• Casual clothes to walk around the School in (not pyjamas).

Starting Your Journey

Student Induction

Boarders’ Sleepover

An exciting start to your daughter journey here at KRB Boarding is the Boarding Sleepover. All new boarders are invited to this sleepover in the year prior to their commencement of boarding. In this time, we engage in community activities to welcome them into the boarding family.

Mentors

Each new boarder is partnered with a Year 12 Buddy and younger mentor. These key people act as a support network for our new boarders help them navigate through the transition into boarding. We have a developed induction program that supports boarders in learning the routines, laundry systems, leave systems and local recreational areas of Rose Bay.

Preparing for Boarding

1. Talk about why you are going to boarding school. Write this down and leave it on your fridge, when you call home in those first few weeks your family can remind you about this.

2. Practice how to do your own laundry at home before you come.

3. Don’t choose white sheets (they will get lost amongst them all)!

4. Don’t over pack.

5. Label, label, label – even cables!

6. Talk about a night-time routine that will help you get the best out of your sleep. (Don’t forget that alarm clock!)

7. Talk about how you will communicate home, when, how, regular time slots.

8. Bring ‘comfort’ things from home (photos, teddy). Reach out – always ask questions, we are here for you.

9. Don’t forget to pack those schools shoes (easily the most forgotten item each term).

Managing That First Call Home

Often teenagers are difficult to get feedback from. When you speak with them ask directed questions to get them to reflect on their day:

• What was the most interesting thing you learnt today?

• What was the favourite part of your day?

• If you could have changed one thing about your day, what would it have been?

• Can you tell me about a moment that made you laugh or smile?

• Did you face any challenges today? How did you handle them?

• Who did you spend time with during lunch or breaks, and what did you talk about?

• Is there a project or activity you’re excited about right now?

When you receive that first phone call home always remember:

1. Listen.

2. Remember it is their perception.

3. You are their safe space.

4. Reach out to staff for input, let us know, get us to check in.

Managing Homesickness

Homesickness can be challenging for boarders, but families can play a crucial role in helping them navigate this experience. Here are some ways families can support their loved ones:

1. Regular Communication: Stay in touch through phone calls, video chats, or messages. Regular contact can provide comfort and a sense of connection.

2. Send Care Packages: Small packages with favourite snacks, photos, or personal items can remind boarders of home and show that they are loved and missed.

3. Encourage Involvement: Encourage boarders to participate in school activities, clubs, or sports. Being involved can help them make new friends and feel more integrated into their new environment.

4. Visit When Possible: If feasible, plan visits to the Boarding School. Seeing family members in person can be a great morale booster.

5. Listen and Validate Feelings: Acknowledge their feelings of homesickness and provide a listening ear. Sometimes, just knowing someone understands can make a big difference.

6. Create a Routine: Help them establish a routine that includes known times they will contact you.

By offering consistent support and understanding, families can help boarders feel more at ease and gradually overcome homesickness.

Frequently Asked Questions

Can they bring their own food?

A treat from home or your favourite snack is important to access when in boarding. We ask that if boarders select to bring in their own food they must be in closed storage containers.

What about storage?

In each living space for one individual boarder they have access to a study desk with overhead storage, a double cupboard with drawers and open shelves on top, under bed storage and a side table. When required and upon request boarders may request access to storage of belongings over the extended holiday breaks.

What about money requirements?

Boarders have access to lockable drawers and are reasonable for their own items. All boarders require an opal card and access to money. It is recommended that they do not hold a lot of cash at any given time. Our Sunday outings range in cost from $0–$25.

How do they access the homework centre?

Boarders can request access to the homework centre themselves or can be referred by a Head of House, teacher or parent. Speaking with your Head of House about this is key.

Can they bring in their own electronics?

Students do not need anything in regards to cooking, heating or cooling mechanisms. If a boarder

chooses to bring in an alarm clock that needs plugging in or any other electronic item of this nature it will be required to be tagged in line with all other items in our facilities.

Can they have an ipad?

As the students have access to their own personal laptop ipads are not necessarily required. If you choose to provide your daughter an ipad, it cannot connect to our wifi due to School IT policies. Your daughter would also be required to hand this in when all technology is handed in reflective of our technology hand in times.

How does laundry work?

We utilise a local laundry service who provide same day return. Boarders are able to utilise this service for their linen, towels and school clothes. All personal items are washed by each individual boarders in our laundry facilities throughout the Boarding House.

Can we organise our own tutor?

If you and your daughter choose to have their own tutor they must organise this through the homework centre. Providing the tutors Working with Children clearance and details to the Head of Library. Tutoring can then occur on site in visibly open spaces.

Can Year 12 students drive their own car once they have their license?

Yes. If you choose for your daughter to drive back to the school, there is a driving contact that both you are your daughter will need to sign.

How do they receive mail?

Boarder’s name

Boarder’s year group

Kincoppal-Rose Bay School

New South Head Road Rose Bay NSW 2029 OR

Boarder’s name

Boarder’s year group

2 Vaucluse Rd

Vaucluse NSW 2030

Do they need to attend Mass?

Mass is held weekly, in the Rose Bay Parish at 5.30pm each Saturday evening. All Boarders are expected to attend Mass if in the Boarding School, and this should be accounted for when making weekend leave arrangements. Boarders cannot return or leave on a new pass between the hours of 5.00pm–7.00pm on a Saturday. At least once per term, a Boarders’ liturgy will be arranged and celebrated in the School Chapel.

Nut Aware Policy

The school recognises that nuts and nut products should not be consumed in the Boarding House, as a number of boarders have potentially life-threatening allergies to certain foods. The School seeks parent and staff support towards maintaining a minimised risk environment, whilst ensuring effective medical response to potential anaphylactic episodes.