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Model 2 - Online evaluation
MODEL 2 ONLINE ASSESSMENT
The following are the lines of action to carry out the online evaluation for a Lasallian educational institution based on the Identity Criteria for Lasallian Vitality. Like the in person evaluation, this evaluation favors the initial objectives and integration into the institutional plan9 itself, thus strengthening a culture of ongoing improvement.
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ACTION PLAN
STAGE 1. PLANNING
The Institute's Secretariat for Association and Mission and (educationalmission@lasalle.org) will offer the mission directors of the Districts/Delegations the option of evaluating the criteria of identity and vitality of a Lasallian educational work through the online mode.
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3. Each District will notify the Institute's Secretariat for Association and Mission of its willingness to use the online mode either for all the educational ministries of the District or, if this is impossible, for some of its educational ministries.
The Institute's Secretariat will present the online evaluation instrument to the Mission Directors of the interested Districts (or of the educational ministries, as the case may be) and will offer them sufficient training for its proper use.
4. In the event that all District ministries are evaluated, a District team will be created to facilitate the entire online evaluation process. In the same way, each educational ministry will define the team leader that will carry out the evaluation for the ministry. This team leader will be ultimately responsible for the evaluation and in turn appointed by the management or the council of the educational ministry. His or her task will be to plan and facilitate the performance of the institutional evaluation. The District team will coordinate the team leaders of each educational ministry and will be the link with the Institute's Association and Mission Secretariat.
5. The District team, together with the team leaders of the ministries, will verify that the identity criteria are well expressed according to the local reality and the recipients. They will also define the criteria that must be taken into account for the consideration of an item as an area for improvement or a strength.
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8. Each District will send to the Institute's Association and Mission Secretariat the information derived from the analysis of the identity criteria in order to adapt the tool to themselves. Once the adaptation to the District or local reality has been made, the Institute's Association and Mission Secretariat will return the tool ready for use to the District or ministry.
The Institute's Secretariat for Association and Mission will facilitate the procedure to be followed to guarantee ongoing communication with the District or the ministries concerned and the necessary relationships with them.
a.The relationship for this evaluation will be made between the Institute's Secretariat of Association and Mission and those responsible for the District. When there is no District coordination, it will be carried out with the ministries concerned. In all cases, all communications will be copied between the District Director of the Educational Mission, the Institute's Secretariat for Association and Mission, and the team leader of the educational ministry.
b.The project's team leader will be in ongoing contact with the District team and the Institute's Secretariat for Association and Mission to receive their support throughout the process: preparation of the evaluation, application of the criteria, and work for ongoing improvement. Together they will prepare all the necessary elements for the evaluation and will coordinate its application.
c.The Institute's Association and Mission Secretariat will facilitate data processing and offer a reporting model that will be the basis for Ongoing Improvement.
Stage 2. Preparation
Once the relationship between the Institute's Secretariat for Association and Mission, the District coordinating team, and the team leader has been guaranteed, the latter will carry out the following tasks:
a.Coordinate the logistics for the event. b. Select the profiles of the participants10: teachers, students, parents. c.Calculate the number of participants ensuring high statistical reliability. d. Provide the place and date for completion. Depending on the characteristics of the educational ministry, it can be mentioned that
9. all the evaluations can be carried out in person at the ministry or that some participants can do it at home. e. Ensure the availability of electronic devices (tablets, computers ...) to be used. f. Motivate participants to express themselves in an honest, objective and constructive way. A prior letter explaining the reasons and objectives of the evaluation could be of great help. g.Summon the evaluation participants.
h.Coordinate the application of the evaluation tools.
Stage 3. Data processings
Once the evaluation has been carried out, the data will be transferred to the Institute's Secretariat for Association and Mission for processing.
10.Whenever possible, the processing will be carried out both at the educational mnistry level and at the District level in order to have a global vision of it.
11. Once the processing is done, the results will be returned to the District team and the team leader of each educational ministry for their analysis and for the preparation of a report that will be the basis for ongoing improvement. Said ongoing improvement may be used both at the educational and District levels.
Stage 4. Plan for ongoing improvement
12.The plan for ongoing improvement will use the following process: a.The team leader will study the results and share them with the people who participated in the evaluation in order to receive ideas for improvement. b.The team leader will propose to the Board of Directors of the institution some strategies for improvement. c. The selected strategies will be integrated into the institutional or similar work plan and will have the necessary elements to be implemented: actions, managers, resources, times ... d.An analysis equivalent to the one previously described may be carried out at the District level. e.The District head of the Educational Mission will accompany the Institution in the implementation of its strategies. f.The District Mission Council will accompany the District team in the implementation of its strategies. g.When possible, the Institute's Secretariat for Association and Mission will visit the educational site to provide feedback.
