THE ZUBIN FOUNDATION Improves the lives of Hong Kong ethnic minorities by reducing suffering and providing opportunities
The Zubin Foundation is looking for an Administrator – Reception Operation and Administrations (Full-time, 6-daywork-week). About The Zubin Foundation The Zubin Foundation is a registered charity committed to improving the lives of Hong Kong ethnic minorities by reducing suffering and providing opportunities. For more information, see www.zubinfoundation.org Administrator – Reception Operation and Administrations (Full-time and office-based, 6 days including Saturdays and Sundays) The Administrator – Reception Operation and Administrations will be responsible for providing vital assistance in managing our centre operations, providing administrative support, and ensuring a smooth workflow within the organisation. Key Responsibilities
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Reception Duties: Serve as a receptionist for the Centre when it is open, greeting visitors and managing inquiries.
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Childcare Responsibilities: Provide care for children at our Centre and manage enquiries from parents.
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Client Support: Provide hand-holding support for clients as needed, including accompanying them to hospitals and other appointments.
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Translation Services: Offer translation services if required to assist clients and staff.
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Administrative Support: Provide clerical support including managing correspondence, scheduling meetings, and handling phone calls.
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Office Management: Oversee office supplies, equipment maintenance, and facility management to ensure a productive work environment.
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Record Keeping: Maintain accurate records and files, both physical and electronic.
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Data Entry: Input and update data in databases and management systems.
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Communication: Serve as the point of contact for internal and external communications.
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Team Support: Collaborate with different teams to support various projects and initiatives targeting different audiences (including children and elderly).
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Cleanliness: Ensure the office is clean and tidy, including organising common areas and maintaining a professional environment.
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Promotional Activities: Join street booths and other external events to promote projects and the organisation across Hong Kong.
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Graphic Design: Create graphic designs for posters and promotional materials for events/activities.
Requirements •
3-year work experience in an administrative role (preferably in school setting)
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Has experience in supporting children, in particular children with special educational needs
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Strong communication skills in handling enquiries and questions from parents
The Zubin Mahtani Gidumal Foundation Limited, known as The Zubin Foundation (registered charity in Hong Kong - IR 91/12344). 小彬紀念基金(香港註冊慈善機構 IR 91/12344)。 Room F, 5/F., High Fashion Centre, 1 – 11 Kwai Hei Street, Kwai Chung, Hong Kong. 香港新界葵涌葵喜街 1-11 號達利國際中心 5 樓 F 室。 Tel 電話: +852 2540 9588 E-mail 電郵: info@zubinfoundation.org Website 網址: www.zubinfoundation.org