WELCOME TO EMEX 2026
Key Contacts
Attendee Lists Scam – we have noticed a lot more scammers approaching exhibitors over the past year offering to sell attendee/visitor lists to our events. Please note that this is a SCAM and we do not recommend engaging in any way. XPO Exhibitions do not on-sell our attendee data to any other party – therefore the Attendees List being offered is NOT legit. We offer a phone or tablet Leads App at each of our Shows (to exhibitors only). These allow an exhibitor to capture contact data from attendees that consent to scan their badge on your stand only. If you have any concerns or queries, please don’t hesitate to contact us to clarify.
CONTENTS
1.SHOW INFORMATION
PACK IN
SHOW HOURS
PACK OUT
DELIVERY
OPERATIONAL DEADLINES
2. VENUE
MAP
PARKING
TRAFFIC MANAGEMENT
SECURITY
CATERING & EXHIBITOR LOUNGE
3. KEY SUPPLIERS AND ORDER FORMS
4. YOUR EXHIBITION STAND
STAND TYPE AND SERVICES
FLOORPLAN
INTERNAL MEASUREMENT
PANEL
CARPET
POWER AND LIGHTING
AISLES
5. STAND DESIGN
DESIGN AND BUILD COMPANIES
HEIGHT & STAND STRUCTURE
REGULATIONS
MATERIALS, FABRIC & CEILING
CANOPIES
HANGING BANNERS
SIGNAGE
PLANT HIRE
6. SHOW READY
EXHIBITOR BADGES
STORAGE
FORKLIFTS
TROLLEYS
PLUMBING
INTERNET
CLEANING
RUBBISH
SAMPLING
HOT WORK
7. MARKETING
EXHIBITOR LISTING
ADVERTISEMENTS
MEDIA PARTNER
RESOURCES
8. XPO LEADS APP
9. HEALTH AND SAFETY
FIRE & EVACUATION PROCESS
FIRE REGULATIONS
GAS USE
VEHICLES
H&S INDUCTION
FIRST AID
TEST & TAG
PUBLIC LIABILITY INSURANCE
SCAFFOLDING & PLATFORMS
DRONES
10. ACCOMMODATION
1.1 Show Dates & Times
Operational Deadlines 1. SHOW INFORMATION
2. VENUE
2. VENUE
2. VENUE
2.1 Parking
Parking at Auckland Showgrounds is free for exhibitors during pack in and on the last pack out day (Friday 29th May). For event days, please see below:
0 - 3 hours = $10.
$2 per hour thereafter up to a maximum of $18.
If you will need a receipt for your parking please ensure you click the ‘receipt’ button on the parking machine
Car parking is controlled by Auckland Showgrounds and unfortunately is out of our control as organisers. Limited street parking is available on Puriri Drive and surrounding streets. However, access to the venue is only open via Greenlane West.
2.2 Traffic Management
Access to the loading bays at the back of the exhibition halls is via the Ring Road (one way traffic). Entry to the Ring Road is exclusively through Gate 1. Security personnel will guide you upon arrival. If entering through the front doors of the exhibition halls, please park in the exhibitor carpark. For any questions, please contact the Operations Manager.
2.3 Security
Whilst the organisers have security and safety precautions in place, no responsibility can be assumed for any loss or damage to goods.
Security guards will be onsite patrolling during show day, but we stress the importance of having your stand always staffed Venue and XPO staff will be patrolling the venue during pack in.
The organiser shall be under no liability for any loss or damage to any property of the exhibitor or any other person, whether caused in whole or in part by any act or omission of the organiser, its servants, agents or contractors.
2.4 Catering & Exhibitor Lounge
Fernz Café will offer coffee and light refreshments during pack-in days, with meals available for purchase on show days. To set up a tab for your staff, please complete the form below prior to arriving onsite. A complimentary tea and coffee service will also be available in the exhibitor lounge by show information during pack-in and upstairs on event days. Due to catering rights of the venue, you may not order external catering to have on your stand to give to visitors
Fernz Catering Exhibitor Account Set Up Form
3. KEY SUPPLIERS
Carpet, Furniture, Wall Panels
Exhibition Hire Services/EHS
Julia Sandiforth - Julia@exhibitionhire.co.nz / exhibitionhire.co.nz
Power & Lighting / Hanging Banners
Show Light & Power
Shaun Dalgetty - 09 822 5100 - s.dalgetty@showlight.co.nz / showlight.co.nz
Audio Visual
Livewire AV
Simon Meades - 022 639 0985 - info@livewireav.co.nz / livewireav.co.nz
Heavy Machinery Freight
Ricks Trucking
Richard - richard.rickstrucking@gmail.com
Machine Set up/ Installation Contractor
McKenzie Engineering Services
Travis McKenzie 0278093078
travis@mckenzieengineering.co.nz
Internet
Skopik
Jan Hansen - 027 223 7645 - jan.hansen@skopik.co.nz / skopik.co.nz
3. KEY SUPPLIERS
Design & Build Stands
Display Works - Preferred Supplier
Info - 03 338 4197 - Enquiries@displayworks.co.nz // Displayworks.co.nz
Stand Out - Recommended
Joe Downing - Joe@standoutdesign.co.nz // Standoutdesign.co.nz
Exhibit Group
Info - 0800 39 44 24 - Info@exhibit.co.nz // Exhibit.co.nz
Signage
Display Works - Preferred Supplier
Info - 03 338 4197 - Enquiries@displayworks.co.nz // Displayworks.co.nz
Benefitz
Blake Douglas - 021 876 987 - Blake@benefitz.co.nz // Benefitz.co.nz
POWER/LIGHTING ORDER FORM
Compressed Air Drops
IIf you require Air Drops from the venue roof you will need to complete the Compressed Air Form and return this to: Marcello Peacocke - Marcello.Peacocke@aircompressors.co.nz // ErinBeachamerin@aircompressors.co.nz
If you have been provided complimentary air drops in your contract please CC in Operations@xpo.co.nz
Compressed Air Order Form
Plant Hire
Hire Plants
09 828 6876 - info@hireplants.com / hireplants.com
Water Coolers
Sparkling Spring
Stan Likovs - 021 271 3712 - stan@sparklingspring.co.nz
3. KEY SUPPLIERS
Freight
Sneddens Global Logistics - Preferred Supplier info@sneddens.co.nz / sneddens.co.nz
0800 76 33 33
Exhibition Support Services:
The Events Agency
Matt Reilly - 022 2484 3178 - matt@theeventsagency.co.nz // theeventsagency.co.nz
The Events Agency can help elevate your show presence through strategic execution, creative booth design, and impactful marketing. Their goal is to ensure that your stand isn’t just seen it’s remembered.
4. YOUR EXHIBITION STAND
What will be on your stand
4.1 Stand type and services
Please check your contract for the specific details of your stand size, type, and the services included. There are three types of stand space you may have booked:
Serviced space
Includes: Panels
Carpet floor tiles
Allocation of lights
Allocation of power
Not Serviced Space: Large Design and Build stands
Includes:
Carpet floor tiles only.
International Packages
Includes: Panels
Carpet floor tiles
Allocation of lights
Allocation of power
Furniture package as specified in your contract
Company name sign
4.2 Floor Plan
The floor plan may change between the time of your booking and the staging of the event. The latest floor plan can be obtained by contacting the Operations Team.
Please make sure you give the most updated plans to your contractors.
4. YOUR EXHIBITION STAND
4.3 Internal Measurement
Due to the thickness of the panels (50mm approx) and the nature of how the stands are built, dimensions are not always exactly what they are in your contract. If you are designing signage to fit wall dimensions, please email the Operations Team.
4.4 Panels
Panels are covered with velcro-receptive material and are 2 3m high Velcro is the best way to attach items – you will only need the hook (rough) side. Velcro hook and loop will be available for purchase from the Show Information desk ($5 per meter, $3.5 per ½ meter).
Thumbtacks are also acceptable but must be removed at the end of the event. Nails, screws, painting or permanent marking of the panels is not permitted
Any damage may be charged to the exhibitor. Panels are not to be altered or moved without consulting Exhibition Hire Services. Avoid exerting excessive pressure on the panels to prevent them from leaning and posing a safety risk. If you need additional panels for storage or other purposes, please arrange this directly with Exhibiton Hire Services. .
PANEL ORDER FORM
4.5 Carpet
1m x 1m square grey carpet tiles will be provided unless requested otherwise. If you are laying a special floor, it will need to be laid on top of the carpet tiles. When fixing carpet or floor coverings to the carpet, please use clear double-sided tape as it is very easy to remove.
If you wish to remove carpet tiles it there will be a cost of $2 50 per tile EHS can also provide alternative floor coverings such as roll carpet in a variety of colours. For more information, please use the contact details in the Key Supplier Details on page 6.
4. YOUR EXHIBITION STAND
4.6 Power and Lighting
Serviced stands will include an allocation of power and lighting based on your stand size. Please check your contract to confirm the number of lights and power included. Unserviced stands come with no power or lighting. Additional power and/or lighting is available to order through Show Light & Power.
Power and Lighting Order Form
4.7 Aisles
It is imperative that exhibitors keep within their contracted stand space (This includes your staff, signage, products, furniture etc.).
Exits and emergency equipment (including power boxes on the walls above stands) must not be obstructed. During pack in and pack out please ensure aisles are left clear of all debris to allow forklifts, emergency vehicles and other contractor vehicles a clear passage
5.Stand Design
To make the most of your experience and trade at the show, we suggest creating a visually appealing and welcoming stand for visitors. We welcome everything from bespoke displays from design and build companies, to DIY lighting & displays - for more tips, please see below
5.1 Signage
Effective signage is crucial for ensuring your brand stands out in a crowded exhibition hall It not only helps to capture the attention of our visitors, but guides them towards your stand.
Display Works - Preferred Supplier
Info - 03 338 4197 - Enquiries@displayworks.co.nz // Displayworks.co.nz
5.Stand Design
5.3 Design & Build
A design and build stand is one that is designed and built by another company, that needs to be specially built and installed for the exhibition. Please find the list of our preferred contractors here.
Display Works - Preferred Supplier
Info - 03 338 4197 - Enquiries@displayworks.co.nz // Displayworks.co.nz
Exhibit Group
Info - 0800 39 44 24 - Info@exhibit.co.nz // Exhibit.co.nz
Stand Out
Joe - Joe@standout.co.nz // Standoutdesign.co.nz
If you plan to have a design and build stand, please submit your plans to the Operations Manager before beginning construction, and no later than Friday 6th March.
5.Stand Design
5.5 Height & Stand Structure
The stand panel height is 2.3m. For structures exceeding this, please discuss your plans with the Operations Manager as permission from neighbouring stands is required If permission is not obtained before the event, XPO Exhibitions may request adjustments to comply with the 2.3m height limit.
5.6 Materials, Fabric and Ceiling Canopies
Flammable materials are not permitted on site unless they’re fireproofed. Fabrics needing fireproofing include cottons, straw, hay, polystyrene, and crepe paper. Approved fabrics are wool cloth, sail cloth, dacron, mylar with dacron backing, nylon taffeta, polycarbonates, and thick panel plastic
Ceilings or canopies must be flame-proof (provide documentation) and have a valid fire extinguisher and smoke alarm. Approval from the Operations Manager is required.
5.7 Hanging Banners
For hanging signage, contact Show Light & Power. Note that heights and rigging requirements vary by hall, affecting pricing. Banners or signage must be at least 1m within your stand boundaries. Prior approval from the Operations Manager is required.
5.8 Plant Hire
Including plants in your stand design can help improve your stand presence. Hire Plants offer a wide range of modern indoor plants Please contact info@hireplants co nz for further information.
6.Show Ready
6.1 Exhibitor Badges
Exhibitor badges must be worn at all times during event days They do not need to be worn during pack in or pack out. To pre-order name badges for the staff working on your stand, you will need to enter their names online prior to the deadline. It is important to pre-order these to avoid queues onsite. Please enter names of your staff by 15 May 2026. th All badges will need to be collected from Show Information upon your arrival on pack in days, and any amendments can be made there. You can submit your badges on the Exhibitor Portal on the website, login here
6.2 Waste Management
XPO Exhibitions is committed to waste minimisation through sorting waste and reducing landfill. Please ensure you separate your waste during pack in accordingly using the bins provided. Please flatten all unused boxes and place them in the dedicated bins outside the back of the halls Do not leave rubbish in aisles or next to full bins We’d appreciate it if you can let an XPO staff member know if the bins are full, and we will empty them.
Empty Pallets: Please note that you are required to organise the removal of your empty pallets at the conclusion of the show. Pallets left behind may incur an additional charge for removal.
6.3 Forklifts
2.5T Forklifts and operators will be available during pack in and pack out at no charge. Please notify the Show Information desk when your truck arrives or when you need a lift. If you require ongoing forklift use or a lift at a specific time, consider hiring your own. For more information, contact the Operations Manager. Ricks Trucking, will provide assistance for larger items, please note that heavy machinery will be prioritised over regular pallets.
PLEASE NOTE: Our forklift drivers are qualified and experienced drivers who exercise the utmost care when operating forklifts. The organisers do not assume responsibility for any resulting damages or incidents that occur should you require this service.
6.4 Storage
There is limited storage available at the venue for non-valuable packaging materials only Note: If you do have a large volume of stock to store you might want to consider incorporating a lockable storage area into your stand design or consider hiring a container. If you do intend to bring a container, please obtain approval prior to ordering from the Operations Manager.
6.Show Ready
6.5 Trolleys
We have a limited quantity of flat-deck and hand trolleys available for exhibitor use during pack in and pack out. As the number of exhibitors far outnumbers our trolleys, we recommend bringing your own. Trolleys will be kept in the main foyer when they are not in use by other exhibitors.
6.6 Plumbing
If you require water or plumbing to your stand, please contact the Operations Manager to discuss your requirements. We recommend any plumbing be arranged through Jeffries Plumbing as they are familiar with the layout at the Auckland Showgrounds and where the water outlets are located. If you require a substantial amount of water removal/drainage from your stand at the close of the show, please also organise this with Jeffries Plumbing.
6.7 Internet
Limited wireless internet coverage is available free of charge to all exhibitors at the event. This will enable basic access to emails/internet browsing from your laptop or smart phone device. Please enquire at the event Information desk for a password for your stand. Alternatively, for a more secure and faster connection, a dedicated paid internet connection can be ordered for your stand by contacting SKOPIK
6.8 Hot Work
If you plan to conduct any activities at your stand that involve welding, grinding, or any other open flame-producing tasks, you will need to let the Operations Manager know. Within your email please submit a detailed risk assessment outlining your risk mitigation strategies.
6.9 Cleaning
XPO Exhibitions has contracted cleaners who will vacuum your stand every night during event days as well as after pack in (floors will be vacuumed on the last night of pack in ready for event opening). If you do not require this service, please contact the Operations Manager.
6.10 Compressed Air
If you require compressed air for the show, this can be ordered with Engineering Compressor Services (ECS) who are the compressed air supplier at the event. Please contact the Operations Manager to book this service.
7.Marketing
7.1 Exhibitor Listing in Show Guide
As an Exhibitor, you have the opportunity to feature one FREE complimentary listing in the official Show Guide that provides information on your location along with a brief sentence or two detailing your products and services on offer. Please submit this by clicking “Edit your profile” on Exhibitor Dashboard.
7.2 Advertisements
The official showguide is offered to every visitor that attends the show and many visitors retain it as a reference long after the show has closed. It contains full exhibitor lists, detailed floor plans, seminar schedules and general event information, along with pre purchased exhibitor advertisements.
Please get in touch with your sales manager to find out more about advertising opportunities
All advertising materials due: 23 April rd
7.3 Official Media Partner
EMEX is proud to work with NZ Engineering News as our official media partner They will showcase an 'Official Show Preview' in their June issue. If you are interested in booking supporting advertising, contact:
Shaun Ries
Sales manager – NZ Engineering News shaun@hayleymedia.com 027 571 8555
7.4 Marketing Resources
Please use your Exhibitor Dashboard -> Marketing Resources to see the full marketing & promotional opportunities and resources for EMEX.
Please get in touch with marketing@xpo.co.nz if you have any questions.
8. XPO Leads App
XPO LEADS APP
Collect real-time data and quality sales results straight to your mobile phone or tablet (synced to a secure Excel spreadsheet online), with our XPO Leads Premium app.
Every visitor that attends the show is issued with a barcoded visitor badge. Simply scan a visitor’s badge, and you’ll have their contact details with the ability to append notes, take orders, or qualify them with your own sales questions.
Speak with your Sales Manager or email apps@xpo.co.nz to take advantage of this service.
9. Health and Safety
9.1 Health and Safety Induction
All people onsite during pack in will be required to complete a health and safety induction to be permitted entry to the venue You will receive an email link closer to the show with instructions on how to complete this. Please note, nobody under the age of 16 will be able to enter the premises during pack in and breakdown, the venue will also ensure you are wearing closed toe shoes and a high vis.
XPO Exhibitions is committed to ensuring that our exhibitions are a safe environment for our staff, exhibitors, contractors and visitors. XPO Exhibitions considers that accidents, injuries and incidents can be prevented through appropriate management and planning, and we have developed policies and procedures that aim to protect the health and safety of all. Click here to view XPO’s full Health & Safety policy. We encourage all exhibitors to review and understand their obligations under this policy.
9.2 Fire & Evacuation Process
At the sound of the fire alarm, please leave immediately by the nearest exit and proceed to an area well clear of buildings. Remain outside the building until the ‘All Clear’ sign is given. Please follow the instructions of security staff and venue supervisors.
9.3
Fire Regulations
Any materials used for the construction of your stand or display must adhere to the following minimum standards:
Non-combustible and inherently non-flammable material
Durable, flame-proof fabric
Self-extinguishing plastic
Plywood, hardwood or fibreboard rendered flame-resistant by a process of impregnation acceptable to the authorities
Fire extinguishers and firefighting equipment must at all times be visible and accessible, and must not be removed from its correct location.
9.4 Test and Tag
It is the responsibility of the exhibitor to ensure that ALL power leads and cords are tested and tagged by a registered electrician CPM Test and Tag will be onsite during pack in to assist with any test and tag requirements. CPM will charge directly to exhibitors at a rate of $10 per tag. Please see us at the Show Information desk if you require this service.
9. Health and Safety
9.5 Vehicles
An exhibitor who is planning to include a vehicle on their stand must notify the organisers of their intentions no later than the 5 of May You will be given a specific arrival and departure time to move the vehicle on and off the stand. Details of the delivery together with details of the fuel and fuel capacity, dimensions and weight of the vehicle must be provided.
9.6 First Aid
A medical team will be onsite during pack in days only. If any first aid is required during show days, please come to Show Information or contact a member of XPO Exhibitions staff. We will have first aid trained staff onsite at all times. Please be aware that due to health and safety regulations, XPO Exhibitions are not able to hand out medication of any kind. A defribrillator will be kept at the back of the Show Information desk if needed.
9.7 Gas Use
If you intend on using gas or gas cylinders at the event you must discuss your plans with our Operations Manager as soon as possible.
All gas-fuelled appliances must be installed and tested for leaks by a licensed gas fitter before they are used. Gas cylinders, exposed gas pipes and all connections to the cylinder must be always protected from damage. All personnel on the stand must be informed of the requirements for the use and storage of gas bottles.
9.8 Public Liability Insurance
To exhibit at EMEX 2026, it is mandatory that all exhibitors have a Public Liability Insurance (PLI) covering at least $2,000,000 for their stand This requirement ensures that any incidents, accidents, or damages are covered, protecting both exhibitors and the event from potential legal claims and financial losses. Without PLI, exhibitors cannot participate, as it is crucial for maintaining a safe and secure environment for all attendees.
If you do not have PLI, XPO can offer this through QBE via ICIB Insurance Brokers at a cost per event of $135.00 + GST.
If you would like to order PLI please email the Operations Team by 18 May. th
Any late payments made onsite will incur a late fee of $10 + GST.
Event staff will be checking that all exhibitors have up-to-date PLI.
9. Health and Safety
9.9 Scaffolding and Platforms
All scaffolding must conform to the Department of Labor heavy scaffolding standards. Handrails are required on all stairs that are over 5 risers high. 1 riser is approximately 180mm. An extra 1-2 rails are required under the handrail on platforms, stepping in planking must be tapered to prevent tripping.
9.10 Drones
The use of drones, skateboards, scooters, segways, electrical skateboards, bicycles, remote controlled toys, and other such devices are strictly prohibited. If you require these on your stand for demonstration purposes, please contact the Operations Manager to discuss how you plan to use the device, and the safety measures you will take
9.11 Consumption of Alcoholic Beverages
Consumption of alcoholic beverage is not permitted within an exhibition area during a pack in or pack out period.
10. ACCOMODATION & XPO
10.1 ACCOMMODATION
For the best available hotel rates near Auckland Showgrounds, we recommend using the event Hotelmap
On behalf of the whole team here at XPO Exhibitions, we wish you a very successful show! If you have any further questions, please contact us at operations@xpo.co.nz.
XPO Shows
XPO owns and organises 19 of New Zealand’s largest and longest running exhibitions. We provide effective, dynamic event platforms that amplifies your brand.
