TABLE OF CONTENTS
3 ABOUT THE CIP AND CARP
4-5 EXISTING FACILITIES
6-7 HISTORY OF IMPROVEMENTS
8 DEBT SCHEDULE
9 R00F SUMMARY
10 HVAC SUMMARY
11-13 ENROLLMENT
14-15 FACILITY CONDITION ASSESSMENT
16-17 PROJECTS
18-19 BUDGET
20-45 5-YEAR PLAN
about the CIP and CARP about the CIP and CARP
THE PROPOSED CAPITAL IMPROVEMENT PLAN (CIP)
The Winchester Public School Division reviews and updates the Capital Improvement Plan (CIP) annually. The proposed CIP identifies projects to be accomplished during a five-year time period. Projects included in this plan meet the City’s definition of major capital expenditure based on the following criteria:
The item is tangible
The value is $50,000 or greater
The life expectancy is at least seven years; and
If any improvement, then the value of the asset is increased, or the useful life is extended beyond that originally anticipated.
The CIP provides a forecast of facility improvements required to support Winchester Public Schools by promoting timely financing, planning, and construction. The funding source for major projects may be from local bond issues, Virginia Public School Authority (VPSA) bonds, pay-as-you-go funding, fund raising, or capital lease arrangements.
THE PROPOSED CAPITAL ASSET REPLACEMENT-MAJOR MAINTENANCE PLAN (CARP)
The CARP includes minor construction, roof replacements, interior renovations, school safety and ADA projects, and HVAC / energy efficiency projects not meeting the funding threshold of the CIP. These projects are funded by annual appropriation by City Council, or approval of budget amendments allocating prior-year operating fund balances
EXISTING FACILITIES EXISTING FACILITIES
Winchester Public Schools operates and maintains approximately 1,000,000 square feet of classroom, laboratory, administrative and support space During Fiscal Year 2026, all WPS schools are being utilized under their designed capacity.
All elementary schools are under capacity.
Daniel Morgan Campus has 1,178 students enrolled (2025-2026) with a capacity of 1,280.
John Handley High School has 1,322 students enrolled (2025-2026) with a capacity of 1,560.
ELEMENTARY SCHOOLS
Frederick Douglass
Elementary School Grades PreK-4
Major overhaul of HVAC, lighting and fire safety systems was completed in 2024
Garland R. Quarles
Elementary School Grades PreK-4
Approaching 30 years of service
Needs mechanical systems rehabilitation in coming years
THE DANIEL MORGAN CAMPUS
Daniel Morgan
John Kerr
Elementary School Grades PreK-4
Newest elementary school All mechanical systems under warranty until 2026
Daniel Morgan
Virginia Ave Charlotte
DeHart Elem School Grades PreK-4
30 years in operation
Needs mechanical systems rehabilitation in coming years
HIGH SCHOOL
John Handley
Emil & Grace Shihadeh
Grades 5-6
Intermediate School
Only intermediate school serving the City of Winchester
Middle School Grades 7-8
Only middle school serving the City of Winchester
High SchoolGrades 9-12
Only high school serving the City of Winchester
Innovation Center Grades 9-12
Opened in September 2021
Increased JH capacity by 300
history of improvements history of improvements
Plan is Adopted
City of Winchester & School Board initiate an ambitious plan to improve and expand school facilities
1990
Frederick Douglass Elementary School Opens
1993
Central Administrative Office Opens
2002
School Board Endorses 7/8 Building Strategy at Daniel Morgan
To address capacity issue at middle school and build capacity at elementary schools, School Board endorses plan to build a new grade 7/8 building attached to Daniel Morgan Middle School and renovate the existing building to accommodate grades 5 & 6. With this plan, 5th graders will move to Daniel Morgan to create capacity at the elementary school level.
2003
VirginiaAvenueCharlotteDeHartElementary SchoolOpens
DanielMorganCampusisExpanded 1995
1997
Garland R. Quarles Elementary School Re-Opens After Complete Renovation & Expansion
2000-2001
Feasibility & Planning Study Completed for John Kerr Elementary School
John Kerr renovation and expansion project is added to the Capital Improvement Plan
2001-2002
Daniel Morgan Campus is Partially Renovated
2002
Planning Study Identifies System-Wide Facility Needs with Capacity Issues in Elementary and Middle Schools
Feasibility & Planning Study Completed for John Handley High School
The building, last renovated in 1979, required substantial upgrades to mechanical, electrical, plumbing, fire suppression/alarm, and architectural system as well as building reconfidugring and xpansion of 24,000 feet Cost for improvements is estimated to be $63.9 million.
2004
CityCouncilapproves$32millionprojectto expandandrenovateDanielMorgan
Project funded by the Virginia Public-Private Education Facilities and Infrastructure Act of 2002 (PPEA)
2004
City Council Approves $50 million of local funding for Handley Project
Remaining funding is to be generated from the sale of Historic Tax Credits and fundraising efforts
Timelinecontinuedonnextpage.
August2005
Daniel Morgan Phase 1 Complete
New academic building, gymnasium, cafeteria and media center in Phase 1
August2006
Daniel Morgan Phase 2 Complete
Renovation of existing building in Phase 2
2007-2008
John Handley High School is Restored & Expanded
2008-2009
JHHS Rear Academic Wing and Gymnasium Are Renovated
2009-2010
HandleyBowlImprovementsCompleted
June2016
New John Kerr Elementary School Opens
August2016
Concept Study Completed for the Douglas School
The Douglas School, which housed Black students from Winchester and the surrounding area during segregation, was sitting vacant after being used for many different purposes over the years following integration
Fall2018
Decision is made to demolish part of the Douglas School building that is unusable
January2021
Demolition, renovation and expansion project begins at the Douglas School
The Douglas School will be renovated and expanded to host WPS Central Offices, meeting spaces, and a museum to share the history of the building Cost of renovations is estimated at $154 million
August2021
The Emil & Grace Shihadeh Innovation Center Opens
A $17 million facility, EGSIC provides Career & Technical Education as well as core academics to students in an interdisciplinary environment
June2022
The Central Administrative Office on Washington St is sold for $1.85 million by Winchester City Council.
January2023
The WPS Central Administrative Office at the Douglas School officially opens
June2024
DouglasSchoolMuseumOpens
A Grand Opening & Ribbon Cutting for the Douglas School is held with over 200 people in attendance
October2024
All HVAC components upgraded; interior lighting and attic sprinkler system replaced
debt schedule debt schedule
WINCHESTER SCHOOL FUND DEBT SCHEDULE
06/30/2028
06/30/2032
06/30/2039
roof summary roof summary
WPS SCHOOL ROOF SUMMARY*
School
Roof Type Yr Install Condition Future Work
Frederick Douglass Shingle New 2010 Excellent 2035
Garland Quarles
John Kerr
Virginia Ave Charlotte Dehart
Daniel Morgan Campus
John Handley
Shihadeh Innovation Center
The Douglas School
Vinyl (roof drains) New 2005 Poor 2028 (Renovation)
Slate New 1955 Fair 2028 (Renovation)
EPDM New 1997 Poor 2028 (Renovation) Asphalt New 1955 Poor 2028 (Renovation)
EPDM New 2016 Excellent 2045
EPDM New 2018 Excellent 2040 Shingle New 2021 Excellent 2051
Vinyl (Auditorium) Replaced 2023 Excellent 2045
EPDM (Main) New 2005 Good 2030
Puff (Original) Recoated 2013 Poor 2026 – Replace w/EPDM
EPDM (Fastened) New 2007 Good 2027-2030
EPDM (Ballast) New 2007 Good 2032 Shingle (Auditorium) New 2007 Good 2032
PVC Trim New 2023 Good 2075
EPDM (ballast) New 2015 Fair 2040
EPDM (new) New 2021 Excellent 2051
EPDM Renovated 2022 Excellent 2045
*Dates of future work have been determined based on the results of the Gordian Facility Condition Assessment
HVAC SUMMARY HVAC SUMMARY
WPS SCHOOL HVAC SUMMARY*
HISTORICAL ENROLLMENT
*Note: PreK Not Included (Current Year: 180)
PROJECTED ENROLLMENT
*Note: Weldon Cooper Center will update 2029-2030 Projections by Mid-January'26
PROJECTED ENROLLMENT
TOTAL ENROLLMENT TREND
facility condition assessment facility condition assessment
GORDIAN FACILITY CONDITION ASSESSMENT
In October 2024, Winchester Public Schools hired Gordian, Inc to conduct a Facility Condition Assessment (FCA) for all of the school district buildings. A FCA is a systematic evaluation of the physical state of school buildings and campuses Its purpose is to provide school districts with an objective understanding of how well their facilities are performing, what deficiencies exist, and what capital investments are needed to maintain safe, functional, and educationally supportive environments.
Major Findings:
Garland R Quarles Elementary School is in need of a significant renovation or replacement. Other WPS buildings are in a healthy phase on par with other Gordian school districts. The total budget needed to address 603 projects over the next 10 years is $67.1 million. This includes a $24 9 million backlog of needs that are past due 61% of items are in the “Services” category, which includes electrical, HVAC, and plumbing.
GORDIAN FACILITY CONDITION ASSESSMENT
Gordian’s presentation to the Winchester Public School Board is available on Board Docs.
PROJECT SUMMARY PROJECT SUMMARY
MAJOR PROJECTS COMPLETED IN 2024-2025
Virginia Avenue Charlotte DeHart Elementary School: A new playgound, spider tower, and security fencing were installed at VACDES and a sidewalk was replaced.
John Kerr Elementary School: To prepare for the new Early Childhood Special Education program at JKES, classroom furniture was purchased and a new adaptive playground –designed by Handley students – was installed.
Frederick Douglass Elementary School: The special needs playgorund at FDES was updated.
Melvin Rhodes
Alternative Education Center: Upgraded security cameras were installed.
upcoming projects upcoming projects
MAJOR UPCOMING PROJECTS
WPS is now better equipped to prioritize projects in the Capital Improvement Plan using datainformed decision-making. Using the information provided by Gordian’s Facility Condition Assessment, backlogged projects are prioritized, followed by those in the 1–3 year timeframe It is important to note that not all deferred maintenance in the backlog is critical; while some assets are at the end of their lifecycle and their maintenance or replacement is deferred, they may remain fully operational and the project is therefore not immediately essential. Additional selected projects that have been identified by WPS are also included.
YEAR PROJECT
GQES Renovation - Concept Study
JKES Parking Lot Capacity Increase
DM Original Roof (Sec 1 & 2)
DM Concession Stand/Bathrooms
Handley Emergency Parking
Handley Bowl Concrete
FY26
FY27
Handley Student Union Sound Absorption
Handley Gym ADA Access
Handley Planetarium
Handley Gym Scoreboard
Handley Football Video Scoreboard
Handley Theatre Sound, Video Wall, Marquee Sign
FDES Bathrooms
GQES Design
VACDES Bathrooms
DMMS Roof (Sec 3 & 4)
DMMS Fencing
JHHS Patsy Cline Theatre Seats
JHHS Athletic Practice Facility
FDES Gym Floor
GQES Construction (1 of 2)
DMMS Roof (Sec 5, 6 & 7)
FY28
JHHS Athletic Practice Facility
JHHS Roof Replacement
Jim Barnett Bathroom Rebuild
$500,000
$70,000
$300,000
$250,000
$150,000
$100,000
$200,000
$50,000
$50,000
$80,000
$350,000
$260,000
$300,000
$3,000,000
$300,000
$350,000
$100,000
$1,200,000
$2,000,000
$100,000
$17,500,000
$350,000
$3,000,000
$160,000
$250,000
Garland R Quarles Elementary School
TheoriginalportionofGarlandR. QuarlesElementarySchoolwas builtin1955.In1997,awingwas addedtothebuildingandthe originalportionreceivedminor renovations
GQESisinneedofasignificant renovationorreplacementandwill undergoaconceptstudywithan architecturefirmtodetermine capabilitywiththesite.
Aftertherenovationorreplacement ofQuarlesiscomplete, considerationwillbegiventothe potentialrealignmentofgrade levels Thismayincludemovingfifth gradebacktotheelementary schools,butnodecisionshavebeen madeatthetimeofthisreport.
budget budget
Budgetcontinuedonnextpage.
