WESTOVER
SCHOOL
26-27 STUDENT & FAMILY HANDBOOK
(203) 758-2423
www.westoverschool.org 1237 Whittemore Road, Middlebury CT 06762
Our Community Agreement Mission & Values Vision for Belonging & Justice Important Campus Contacts Academics Attendance College Advising Health & Wellness Residential Life Global Justice WISE Afternoon Activities Traditions Student Services Student Accountability Permissions The Dress Code Cellphones & Screens Major Policies
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TABLE OF
Contents
OUR COMMUNITY AGREEMENT Dear Westover Students & Families Welcome to the 2026-2027 academic year! Westover School is an intentionally small, deeply connected, and diverse boarding school community. Together, we strive to create an environment where every individual is seen, heard, and valued. Our shared commitment to academic excellence and fostering a culture of belonging is at the heart of everything we do. By joining this community, all students and families affirm a shared responsibility to uphold Westover’s mission, engage in respectful relationships, and contribute positively to the shared living, learning, and working environment.
In all our work together, we are guided by Westover’s Core Values: Strength of Character: We foster compassionate, brave, and resilient advocates for themselves and others. Women’s Empowerment: We encourage each individual to discover their voice and take action as a confident leader. Passion for Learning: We cultivate curiosity and an enduring love of learning. Community: We nurture an inclusive community rooted in meaningful relationships and time honored traditions. It is incumbent on each of us to begin the year in agreement that our behavior will align with these values. As community members, we commit to create a positive impact on our shared living, working, and learning spaces. Westover School expects that students, families, faculty and staff all participate in the establishment of a school community built on communication, collaboration, and mutual respect. We all help accomplish this by observing the following principles: Understand & Support the School’s Mission The School’s Mission includes: Core Values, Gender Inclusion Statement, and Vision for Belonging & Justice. Support the School’s accountability process, including an understanding that the School's responses in academic, behavioral, and other disciplinary matters is restorative in nature and is intended to help students learn and evolve. Respect the School’s responsibility to make decisions for the benefit of the entire community. Center the Student Experience Students and families support Westover’s commitment to student growth by: Leaning into the School’s effort to empower and encourage students to address challenges and concerns directly and independently and to self-advocate as they prepare to face a dynamic world. Sharing with the School (your Advisor, a Trusted Adult, or the Health Center Staff) any religious, cultural, or relevant medical or personal information that would allow Westover to serve students and the school community best. Committing to being present during the school year. Attending required programming outside of the school day, and leaning into opportunities to explore new interests, grow in leadership, and build connections across the student body.
Engage in Positive Relationships All community members are expected to: Interact constructively, respectfully, and collaboratively with others in the Westover community. Maintain open-mindedness and assume positive intent in interactions. Engage in timely, respectful communication with School faculty and staff when contacted. Foster healthy relationships grounded in empathy, accountability, and care. Our Commitment to Each Other At Westover, each of us plays a role in fostering a supportive, inclusive, and empowering community. By entering into our community this year, you affirm your commitment to upholding these shared values and engaging in the restorative practices that sustain our school culture. You as students and families also acknowledge that you have read the most critical policies of the school and are agreeing to them. Following this document, you will find our Student & Family Handbook that outlines expectations, policies and procedures for the upcoming year. We look forward to a year of growth, discovery, and deep connection.
MISSION & VALUES WESTOVER SCHOOL EMPOWERS YOUNG WOMEN TO LEAD LIVES OF CONSEQUENCE.
In all our time together, we are guided by Westover’s Core Values: Strength of Character: We foster compassionate, brave, and resilient advocates for themselves and others. Women’s Empowerment: We encourage each individual to discover their voice and take action as a confident leader. Passion for Learning: We cultivate curiosity and an enduring love of learning. Community: We nurture an inclusive community rooted in meaningful relationships and time honored traditions.
Gender Inclusion Statement As a gender-diverse girls' school, Westover welcomes applicants and students assigned female at birth and/or identify as girls. In accordance with International Coalition of Girls Schools recommendations, Westover School offers individual support to each family to determine whether Westover is the best community and learning environment in which each student can thrive.
VISION FOR BELONGING AND JUSTICE At Westover, embracing diversity, advocating for equity, and welcoming all inclusively are educational imperatives and expressions of our enduring core values - strength of character, passion for learning, women’s empowerment, and community. At Westover, we work collectively to create a culture of belonging; one that recognizes the value of diversity, and creates an antiracist and just learning community. We recognize that to fulfill our mission, we must wholeheartedly embrace the perspectives and experiences that arise from the diversity of ideas, identities, experiences, and backgrounds within our community in order to ensure that every member of our community can be their authentic self. In pursuit of our vision, we: Recognize and honor the uniqueness of every member of the Westover community. We seek to embrace and understand our individual differences and support each person's expression of self as we grow and discover shared interests. This is our understanding of Diversity. Assume collective responsibility for fostering a culture of belonging where every member of the Westover community is engaged, valued, and respected. This is achieved through deliberate work to build trusting relationships, invite varied perspectives and courageous conversations, lead with empathy, and stay connected across differences. This is our understanding of Belonging. Commit to becoming an anti-racist and anti-bias institution. We commit to dismantling any practices, policies, traditions, and processes that perpetuate racism and bias; replacing them with practices that support inclusion and belonging. This is our understanding of anti-racist and anti-bias work. Practice equity on the path to justice. We commit to creating equitable access to resources and opportunities for all within the Westover community, ensuring that all are treated with fairness and prepared to develop to their full potential. This is our understanding of Justice. This is Our Journey.
IMPORTANT CAMPUS CONTACTS AND COMMUNICATION If your day student will be absent, late, or leaving early please email attendance@westoverschool.org or leave a voice message at (203) 577-4511. Please be as detailed as possible in your communication.
ATTENDANCE LINE
Main Line For non-urgent calls during the academic day (203) 758-2423 Administrator on Call 24/7 Urgent Assistance (860) 993-7161
EMERGENCIES
Campus Safety Between 4:00 pm- 7:00 am (203) 704-1013 Dorm Faculty Lead Phone Monday-Friday 4:30pm-8:30am and on the Weekends (203) 560-4862
COMMUNICATION PLATFORMS
REGULAR COMMUNICATIONS FROM WESTOVER
The four communications platforms most commonly relied upon at Westover School are Gmail, GChat, the HUB, and Reach. For more information about each of these platforms, please see the Communications Information supplementary document. Every two weeks (and sometimes more frequently), parent(s)/guardian(s) will receive a newsletter from Westover’s Office of Communications. Therein will be helpful information, links, and contact information about important past and upcoming events at Westover. At the start of each academic week of the school year, students will receive The Westover Weekly newsletter via email from the Community Life Office. Intended to help students set their sights on the week ahead, The Westover Weekly will provide helpful information and important reminders on the upcoming days at school, and students are responsible for reading this document each week.
For Your Reference... The information provided in this Handbook is subject to change and may be updated periodically to reflect new policies, programmatic options or school obligations. While we strive for accuracy, the school reserves the right to modify school information as needed. Students and families are encouraged to consult with the Community Life Office and review official school communications for the most current information.
ACADEMICS
@ WESTOVER At Westover School, we cultivate an academic environment that is rigorous, student-centered, and neuroscience-informed, equipping every Westover student with the skills, confidence, and adaptability needed for lifelong success. Westover will continue to offer challenging, relevant coursework, including AP and Honors options, while ensuring a balanced, supportive learning culture that prioritizes both academic excellence and student well-being.
academicoffice@westoverschool.org
ACADEMIC PROGRAM
CURRICULUM GUIDE Please click here to review the 2026-2027 Curriculum Guide (which can also be found on the HUB and on Westover’s website) for a full explanation of the academic program, diploma requirements, and descriptions of courses.
GRADING Westover grades on a letter scale with a 4.0 GPA conversion, Dbeing passing and B and above being considered an honors grade. A minimum of 60 (D-) is required to meet graduation requirements. A+
97 - 100
4.3
C
73 - 76
2.0
A
93 - 96
4.0
C-
70 - 72
1.7
A-
90 - 92
3.7
D+
67 - 69
1.3
B+
87 - 89
3.3
D
63 - 66
1.0
B
83 - 86
3.0
D-
60 - 62
0.7
B-
80 - 82
2.7
F
<60
0.0
C+
77 - 79
2.3
GRADUATION REQUIREMENTS Astudent must complete a minimumof 18 credits and must complete their senior year in attendance at Westover to receive a Westover diploma.
English
4 Credits
Math
3 Credits
Science
3 Credits
Languages
3 Credits
History
3 Credits
Arts
1.5 Credits
Arts & Culture
0.5 Credits
Academics
Our academic approach emphasizes the development of critical foundational skills to prepare students for future success in higher education, careers, and lifelong personal growth. By embedding these competencies into Westover’s academic programs, we ensure that students have the opportunity to develop a holistic set of skills needed to thrive in today’s dynamic, interconnected world.
WESTOVER SCHOOL’S ACADEMICALLY EXCELLENT PROGRAM: Cultivates motivation and passion Provides a solid foundation for future success Fosters individual growth toward mastery Is relevant to students and the world Engages students with high expectations and consistency while simultaneously offering high, individualized support
…AND CREATES LEARNERS (AMONGST WHOM WE INCLUDE OUR FACULTY AND STAFF) WHO: Analyze complex issues and generate effective solutions. Articulate ideas clearly and effectively collaborate with others. Generate original ideas and approaches to challenges. Navigate and ethically utilize information and digital technologies. Embrace change and novel situations with confidence. Set goals and pursue them independently and tenaciously. Engage empathetically and meaningfully with individuals from diverse backgrounds. Reflect motivation and passion in their work and take responsibility for outcomes. Lead by example with integrity and accountability.
ADVISORY AT WESTOVER
WESTOVER’S SIGNATURE PROGRAMS At Westover, we are proud to offer signature programs that bring our mission to life and provide students with meaningful opportunities for exploration, growth, and leadership. Through the Westover Institute, WISE (Women in Science and Engineering), the Rasin Center for Global Justice, and F.I.R.E. (Financial Independence, Readiness & Empowerment), students are invited to pursue their passions, engage deeply with topics that matter to them, and develop the skills and confidence to lead lives of consequence. These programs are at the heart of our school’s mission and values, offering transformative learning experiences that empower young women to think critically, act with integrity, and make an impact. They are a defining part of what makes Westover exceptional.
Please click the links below for information about Westover’s academic resources and policies. The Teaching and Learning Center for Academic Engagement Academic or Other Accommodations Oxford Tutorial Study Hours/Study Hall
Student Intervention Team / Supports & Interventions
ACADEMIC POLICIES Academic Integrity Policy Academic Probation Policy Artificial Intelligence Policy Late Work Policy for Graded Assignments
ACADEMIC TEAM To learn more about Westover’s Signature Programs, please see details about each program in the 2026-2027 Curriculum Guide.
Academics
Each student is paired with a dedicated faculty advisor who serves as a trusted guide throughout their school journey. Advisors provide personalized support in academic planning, course selection, and the development of strong study and time management habits. Beyond academics, advisors play a key role in fostering a positive and inclusive school experience. They are the first point of contact when students need guidance in meeting community expectations and making responsible choices. Advisors are positioned to offer meaningful mentorship and proactive support, ensuring every student feels heard, valued, and empowered to thrive. To learn more about the Advisory Program at Westover, please click here.
ACADEMIC RESOURCES
For all questions about academics, contact a member of the Academic Team: Kathryn Albee, Director of the Westover Institute and Assistant Director of Academic Systems and Operations (kalbee@westoverschool.org) Michele Mongeau, Director of the Teaching and Learning Center for Academic Engagement (mmongeau@westoverschool.org) Hannah Galos, Academic Coordinator and Registrar (hgalos@westoverschool.org)
ATTENDANCE
@ WESTOVER 203.577.4511 attendance@westoverschool.org
ATTENDANCE POLICIES It is the School’s expectation that students will attend all required school obligations and events, including academic classes, Lumina, Assembly, Afternoon Activities, traditions, Westover Institute, and other mandatory events. Class attendance is paramount, as academic excellence is a top priority at Westover School. While circumstances may require a student to miss a school commitment, every effort should be made to minimize absences. We ask parents/guardians to schedule appointments, outside obligations, flights, and family trips when school is not in session. Students may request Special Permission through Reach for important religious observances.
Attendance
ATTENDANCE CATEGORIES Student Attendance will fall under one of the following categories: Present: The student was on time Tardy Excused: The student arrived late with approval by School Administration Tardy Unexcused: The student arrived late without approval by School Administration Absent Excused: Absences approved by the School for reasons such as illness, appointments, college visits, religious observances, and other events pre-approved by the School Absent Unexcused: The student was absent without approval from the School Administration
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CLASS ATTENDANCE THRESHOLDS A record of absences and tardies is maintained for each student. Students will receive one hour of detention (or an equivalent consequence) for each unexcused absence or for every three (3) unexcused tardies accrued within a calendar week. In cases of excessive unexcused absences or tardies, the Student Intervention Team (S.I.T.) will meet to review the student’s attendance record, discuss any extenuating circumstances, and develop a plan to improve attendance and punctuality. Excused absences, while recognized by the School without immediate disciplinary consequence for the student, do ultimately affect a student’s academic experience. Excused absences, in combination with unexcused absences, should not exceed a maximum of ten (10) absences within a class per semester.
Please note that a formal leave of absence from the school protects student status, and absences while on a formal leave will not count towards excused or unexcused absences per these thresholds. Please see the School’s leave-of-absence policies for additional information.
AFTERNOON ACTIVITY ATTENDANCE THRESHOLDS A record of absences for Afternoon Activities is also kept for each student. When a student accrues three (3) unexcused absences within a season, students will meet with their Coach or Activity Coordinator to discuss the absences, determine what, if any, extenuating circumstances apply, and develop a plan to improve attendance. If a student reaches five (5) unexcused absences in a season, the student may fail their Afternoon Activity for the season, which may show as a failing grade on their Academic Transcript, and may require remediation for credit completion. As a reminder, students will receive one hour of detention (or an equivalent consequence) for each unexcused absence or for every three (3) unexcused tardies accrued within a calendar week. Even when excused, absences affect a student’s Afternoon Activity experience and may impact fellow students, as well as the overall strength, continuity, and success of the program. As a result, excused absences, in combination with unexcused absences, should not exceed the maximum of ten (10) absences within a season. Please refer to the Class Attendance Threshold language for a complete explanation of interventions when maximum thresholds are reached. If a student reaches the maximum attendance threshold, they may not be permitted to participate in that Afternoon Activity in the future.
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Attendance
The Academic Office will send notifications to students and parents/guardians regarding accrued absences (both excused and unexcused) before the maximum of ten (10) is reached. Should a student’s absences continue to accrue, and the student reaches the maximum of ten (10) absences within a semester, the School may decide that the student’s credits are in jeopardy, and the student may be withdrawn from the class without credit. Subsequent adjustments to the student’s course load may be required to satisfy course load and/or graduation requirements. If a student still struggles to meet attendance requirements after all interventions are exhausted, the behavior may be considered a major infraction.
CONSEQUENCES FOR EXCESS UNEXCUSED ABSENCES Disciplinary consequences may include, but are not limited to, the following: A meeting with the Assistant Director for Academic Systems & Operations, and in more serious cases, the Director of Community Life & Culture and the Associate Head of School Additional assigned detentions, which may include Friday evenings, Saturday mornings, and/or weekday evenings Loss of leave or social privileges Ineligibility to participate in performances, contests, or community/social events
DAY STUDENT ATTENDANCE PROCEDURES
Day students should plan to remain at School through their last commitment of the day. Permission to leave during the day must be requested through Reach. If a day student becomes ill while on campus, they must report to the Health and Wellness Center for evaluation and possible dismissal to home. Any absence from a required school commitment due to illness must be authorized by the Health and Wellness Center. Of particular importance to day students and parents/guardians is Westover's policy regarding required programs. Over the course of the year, Westover sponsors several required late afternoon, evening, and weekend events. Some are traditional ceremonies, and others are programs offered by outside speakers or performers. The School will proactively share the dates and times of these events with the community. To be excused from a required program, a day student must fill out a request in Reach two weeks in advance. Any student missing such an event without an approved leave request will be required to serve an hour of detention.
BOARDING STUDENT ATTENDANCE PROCEDURES Boarding students who are ill and unable to meet a school commitment should report promptly to the Health and Wellness Center, where staff is available at scheduled times. If the boarding student is ill when the Health Center is closed, or their illness is so severe that it prevents the student from going to the Health and Wellness Center, they should contact the Lead Dorm Faculty immediately. Students may not excuse themselves from any school obligation due to illness. Any student missing any portion of the day for medical reasons will remain in the Health and Wellness Center until released by the staff on duty.
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Attendance
Upon arriving on campus each day, all day students must sign into Reach; likewise, day students should sign out as they depart campus. If a day student will be absent, arrive late, or leave early due to illness, an emergency, or another last-minute circumstance, a parent/guardian must notify the attendance office by emailing attendance@westoverschool.org. All other absences must be approved through Reach in advance. Without official communication from the parent/guardian, the absence or tardiness will be noted as “unexcused”. We ask that parents/guardians be as detailed as possible in their communications.
WESTOVER INSTITUTE ATTENDANCE
MISSED ACADEMIC WORK DUE TO ABSENCES A student who is absent due to a pre-approved event is expected both to plan ahead for their absence and also to make up any missed classwork at the earliest opportunity upon their return to school. Whenever possible, missed assessments should be scheduled with the teacher in advance, and other academic work should be handed in before the absence. Students who are unable to attend a class or other required activity for health reasons need to obtain an excused absence from the Health and Wellness Center. In general, missed work should be made up in as prompt a manner as possible, ideally within two days of the absence. Communication between the student and their teacher is essential in the process of making up missed work, and the primary responsibility for initiating that conversation belongs to the student.
ABSENCE AROUND TRAVEL DATES For the smooth running of the academic program, it is particularly important that students and parents/guardians carefully observe the arrival and departure dates at the beginning and end of terms in making travel plans. Parents/guardians should take special care in making travel arrangements so their student is not forced into missing classes.
ACADEMIC LEAVES OF ABSENCE Westover supports the desire of students to join educational programs that provide learning experiences away from school, such as study abroad programs. A student seeking to participate in another educational program during the school year may request approval for an Academic Leave of Absence (ALA) by having their parent(s)/guardian(s) make the request in writing to the Director of Teaching & Learning, Director of Community Life, and Associate Head of School. Upon receipt of such a request, the Academic Office will schedule a follow-up meeting with the student, parent(s)/guardian(s), and appropriate faculty and staff members to discuss and review the request for academic leave. Requests for academic leaves must be submitted no less than ten weeks before the end of the semester prior to the leave. It is the School’s policy 18 that students must spend senior year in attendance at Westover in order to receive a Westover School diploma.
Attendance
The Westover Institute will meet on Saturday mornings from 9:00am-12:00pm, providing four sessions of four-week courses. There will be two sessions in the fall semester and two sessions in the spring semester. Students will be required to take one course in the Westover Institute annually, and may sign up for as many as four courses. Instructors will take attendance via the HUB. There is an expectation that students will attend all four meetings in a session. One excused absence is permitted. Two or more absences for any reason will result in withdrawal from or failure in the course, and the student will need to make up an additional Institute to receive credit.
MEDICALLY-EXCUSED ABSENCES If a student is late returning from a weekend or school vacation because of illness, the School may require documentation from the student’s primary care provider to confirm that they are healthy enough to return to school. If a student is treated by a provider while at home, it is important for the parent(s)/guardian(s) to notify the Health and Wellness Center. A student excused from sports by a medical provider must present a written excuse to the Health and Wellness Center. If a student is ill during a school day, either at home or in the Health and Wellness Center, they are not eligible to participate in Afternoon Activities unless they receive permission from the Health and Wellness Center.
A student excused from classes and/or Afternoon Activities for illness is expected to rest and refrain from activities for the rest of the day, such as dances, play days, and other strenuous activities for the rest of the day. A student on a long-term medical leave may not participate in activities such as social events, Afternoon Activities, and traditions until they are cleared by a medical provider to resume all academic and cocurricular activities. Students are discouraged from traveling alone when going home due to illness, if a parent/guardian is not able to pick them up, they will need to give their documented consent to allow their student to travel home alone. This permission will be documented in the student’s electronic health record which absolves liability of the student once off Westover School Campus. The health center facility and staffing is designed for short term outpatient care. Students requiring overnight supervision will be sent home or to their local emergency contact. All students who have been excluded from school for a communicable disease must get clearance from the Health and Wellness Center prior to returning to school. Day students who are ill must report to the Health and Wellness Center and be dismissed by the nurse to go home. If a boarding student is ill enough to need overnight care, when appropriate, (fever-free, free of a communicable infection) they will be placed in a designated isolation location in the dorm and will be supported by the Dorm Faculty in partnership with the Health and Wellness Team. Parents(s)/guardian(s) needing information about an ill student after 4:30 pm should call the Dorm Lead phone at 203.560.4862. If a student requires direct observation overnight, the student will be taken to the emergency room by ambulance or by the Administrator on Call, or will need to be picked up by a parent/guardian
MEDICAL LEAVES OF ABSENCE Westover is committed to promoting the health and well-being of all students. There are times, however, when Westover recognizes that an individual student requires medical care more comprehensive than is available at Westover School. Therefore, a Medical Leave of Absence (MLA) may be appropriate for students facing physical or mental health issues that cannot be adequately managed or treated at school 19 with or without reasonable accommodations.
Attendance
A student excused from Afternoon Activities for illness will either observe the activity, be sent home to rest, or rest in the Health and Wellness Center.
INCLEMENT WEATHER POLICY In severe weather conditions, notices for school cancellations, delayed starts, and early dismissals will be communicated via our telephone and text notification service, which will send a standard message to the community. During any difficult weather conditions, parent(s)/guardian(s) should exercise their best judgment regarding the timing of transporting their students to and from school, remembering to contact attendance@westoverschool.org or leave a voice message at (203) 577-4511 if they will be absent, late, or leaving early.
FORCED SCHOOL CLOSURE AND ALTERNATIVE INSTRUCTION In the event that some or all of the School’s facilities are closed or rendered unavailable for any reason, Westover may continue to operate on a modified basis, which may include implementation of a virtual learning program. In addition to virtual learning, the School may also institute other measures, such as altering the academic schedule and/or school year calendar, holding classes on days and times not previously scheduled, including weekends, curtailing school vacations and/or making other modifications to School programs, operations and instruction as may be needed in the best interest of the School and for the fulfillment of our mission and purpose. Though we cannot predict how unanticipated events might impact our community, it is the expectation of Westover School that all students will participate in and support any modified programs and abide by any related health and safety protocols that may be implemented during any time of crisis or interruption.
Forced School Closure and Alternative Instruction Though the structure of Westover’s educational programs is based on our collective value of an in-person educational community, recent events force us to be flexible and adaptable in our programs and methodology, and in how we think about the delivery of educational services to our students.
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Attendance
The Online Snow Day Policy was designed to maintain curriculum goals when in- class instruction is not possible due to weather-related school closings. Teachers will contact students (day of) about both synchronous and asynchronous work that day. If a home is without power, or another disruption occurs to a household, students will not be expected to complete their assignments. Assigned work will be due at a reasonable time as determined by faculty members.
COLLEGE ADVISING
@ WESTOVER
Westover’s four-year, comprehensive college advising program allows us to build strong connections with students as they embark on the college admission journey. Focused and with a growth mindset, the College Office works with students to find their own unique path to college. We do so by teaching them how to set goals, plan course loads, and consider summer programs. Our communication wraps around with families, advisors, and the students themselves so everyone has a clear picture of the journey ahead. 203.577.4582 collegecounseling@westoverschool.org
COLLEGE ADVISING The College Office also partners with external programs to ensure all aspects of the college process are covered. Our partnership with The College Money Method allows parent(s)/guardian(s) and families to learn about the financial aid process from the first year of attendance all the way to senior year. College Kickstart is our data analytics program that pulls not only from Westover historical data but also from national data, to show our students where colleges fit on their lists. Several times a year the office hosts parent(s)/guardian(s) and family presentations to give updates on what’s new and what everyone can expect going forward in our office. Freshman Year: Building a Solid Foundation Sophomore Year: Growth Mindset Junior Year: Investigating and Exploring Options Senior Year: Taking Action Standardized Testing Information College Visits
COLLEGE ADVISING POLICIES
Westover does not affirmatively report disciplinary actions to colleges with the exception of expulsion/dismissals, which are noted on a student’s transcript. However, Westover expects students to respond truthfully to questions asked on college applications and throughout the enrollment process. Any requests from post-secondary or other educational institutions for disciplinary information are directed to the student with the expectation that they will respond accurately and honestly. Westover will work with students as needed in assisting in responses to such inquiries. If a senior drops a course before its completion, but after including it in their list of senior year courses on their applications, the student must notify every college of the change. If a student does not notify each college, Westover will report the dropping of courses to each college. For more information about the college admissions process contact: collegecounseling@westoverschool.org. The College Office may also be contacted by phone at 203.577.4582.
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College Advising
While guidance and information is offered during the application process, the primary responsibility for an application’s content, appearance, and timely submission belongs to the student. We are happy to review any part of the application at the student’s request, but they are expected to make sure the final result is their best effort and is submitted on time.
HEALTH & WELLNESS
@ WESTOVER
The Westover Health and Wellness Team is one team built out of two strong and caring professional areas: mental health and wellness and physical health and wellness. 203.577.4551 healthcenter@westoverschool.org
WESTOVER STUDENT HEALTH & WELLNESS The Westover Health and Wellness Team is one team built out of two strong and caring professional areas: mental health and wellness and physical health and wellness. Jennifer Hill APRN, Alyssa Tattersall, MS, MFT, and Autumn Cloud Ingram, LCSW lead the community to both compassionately care for students and to educate the community on healthy habits that support mental and physical health. The Health and Wellness Team care also extends to that which safeguards the community from contagious disease. See the communicable disease management policy for more details. It is the expectation of the School that students strictly follow all community directives to alleviate the community from potential harm brought on by threats to mental and physical health, including contagious (communicable) disease or other health risks. Students are expected to abide by the “If you see something, say something” ethos with regard to caring for their classmates who may need adult intervention for any reason. Students are also expected to specifically abide by the Health and Safety Agreement, which can be found below.
GENERAL INFORMATION The daily workings of the Health and Wellness Centers are administered in collaboration with the Director of the Health and the Director of Wellness and coordinated by staff nurses and a medical assistant. Medical/dental appointments outside the School, including transportation, should be arranged through the Health and Wellness Center. The Health and Wellness Center can arrange referrals in all medical specialties in addition to physical therapy, dentistry, and orthodonture. Parent(s)/guardian(s) are responsible for the cost of all external services rendered by these providers and should be familiar with the reach and limits of their student’s health insurance coverage. In an emergency, Westover relies on the services of Waterbury Hospital in Waterbury, CT.
THE HEALTH & WELLNESS CENTER The purpose of the Health and Wellness Center is to maintain and promote the physical, mental, and emotional health of Westover’s students. The Health and Wellness Center provides comprehensive health care to all students. We teach students to take responsibility for their health and to practice preventive health care maintenance, including, but not limited to, nutrition, getting enough sleep, exercising, and making decisions in the best interest of their health and wellness. We expect the student to take the primary responsibility for good self-care. Most Health and Wellness Center visits are kept confidential; however, students are encouraged to keep their families informed of any health problems. Parent(s)/guardian(s)will be notified any time the student’s health or safety may be at risk or in other circumstances where disclosure to a parent/guardian is appropriate and/or required by law. The Health and Wellness Center should be notified (via phone or email) if a student is ill at home, needs to be excused from school activities for medical reasons, or if there is any concern about the student’s health. Upon return from an absence due to illness, all students must be cleared by the Health and Wellness Center in order to attend classes and/or participate in activities.
Health & Wellness
Any necessary outside health service expenses, such as the following, will be billed directly to the parent(s)/guardian(s) (or to the student account? ): prescriptions, special order items, medical laboratory tests, x-rays, outside medical/dental appointments, outside psychiatric/psychological appointments.
The Health Center functions as an ambulatory care clinic The Health Center staff provide a wide range of services and work with a network of specialty providers to meet the student’s individualized needs. Please click here for information about the Health Center’s collaboration with outside medical providers.. Please reach out to the Health Center with questions about the services provided or available..
CONSENT OF INFORMATION FOR STUDENTS 18 OR OLDER Westover believes in the importance of developing an effective partnership with families to support students during their academic tenure at the school. To help foster such collaboration, we routinely communicate with parent(s)/guardian(s) regarding student progress and may, at times, require specific permission of a parent(s)/guardian(s) in connection with certain school events (e.g. off campus trips, activities etc.). For this reason, even though a student may turn 18 while enrolled at Westover, the school will continue to maintain regular communication with parent(s)/guardian(s) and will expect the same degree of parent(s)/guardian(s) involvement for all students, regardless of age, in all aspects of the School’s programs. Any student who remains enrolled in the school following their 18th birthday must therefore understand that in choosing to remain at the school, they are providing consent for the school to discuss and/or release information and records to their parent(s)/guardian(s) to the same extent as if they were a minor, including information related to academics, enrollment, attendance, discipline and health matters and may still require parent(s)/guardian(s) consent for specified activities.
HEALTH AND SAFETY AGREEMENT Please see Health and Safety Agreement to review Westover’s Health and Safety Agreement
WELLNESS CENTER HANDBOOK Please see the Wellness Center Handbook for more specific information related to Wellness offerings, policies, and procedures.
Westover’s Wellness Center provides counseling services on an as needed basis in a confidential space to help support the educational, social-emotional, and mental health needs of our students. The Counseling Center is led by the Director of Wellness, Alyssa Tattersall, MS, MFT. The Counseling Center maintains office hours during class days Monday-Friday and can help coordinate counseling care for a student. Students are also encouraged to come to the Wellness Center directly if they are in crisis/need support more urgently. While students may be excused from class at the discretion of the Director of Wellness, students are responsible for any work missed. In addition, students may be referred to counseling by any member of the faculty/staff (e.g. teacher, advisor, dorm faculty, coach), a friend, or by a parent/guardian. Students/families may prefer to establish a counseling relationship with a non-Westover-affiliated therapists locally or continue care with their home provider. Students who wish to use such outside providers should inform the Director of Wellness of the arrangements for care. With this information, the Wellness Center can help coordinate care, arrange transportation if needed, and partner with a student’s outside counselor. A signed Release of Information will be needed in order for the Director of Wellness to communicate with outside health professionals including outside counselors. Further, the Director of Wellness may provide recommendations for external therapeutic care for students as observed. These recommendations will be made from a clinical lens to best support the student in their continued success on campus. All of the information and collaboration will remain confidential as per the confidentiality clause in this handbook.
Health & Wellness
COUNSELING SUPPORT AT WESTOVER SCHOOL
Costs for external providers are not billed through the School and parent(s)/guardian(s) are responsible for any health or medical charges incurred in obtaining outside medical and/or counseling services from outside providers. The School never wants cost of care to be a barrier to treatment for students. If there are concerns regarding costs of necessary therapeutic care, the Director of Wellness will collaborate with the family to identify accessible services. Further, the Wellness Center spearheads community initiatives and resources to support the mental health and wellness of all community members. The Wellness Center provides resources, groups, workshops, and trainings to the entire community to cultivate an environment where mental health and wellness is prioritized. Through this work the Wellness Center hopes to support students in building skills to increase their resiliency and ability to manage their self-care and wellness independently. Students and parent(s)/guardian(s) can reach out to the Director of Wellness for more information on the Wellness Center or Counseling Services or to seek support via email atattersall@westoverschool.org or via phone (203) 577-4579 .
CONFIDENTIALITY In order to establish trust between a student and the Health and Wellness Center personnel, Health and Wellness Center staff encourage an environment where students feel comfortable seeking medical care and assistance. We do not wish to create an atmosphere that might force a student to seek a solution that would not be in their best interests or to avoid seeking out medical care or advice when needed. For this reason, the Health and Wellness Center endeavors where possible to respect student privacy with the understanding that there may be times where it is necessary to share information with relevant individuals as necessary for the student’s health, safety, and well-being. Medical information is therefore used and disclosed in accordance with applicable state and federal law and Health and Wellness Center policy. In other words, the School will comply with state laws and applicable medical standards regarding confidentiality; however, there are exceptions that permit (and may require) disclosure.
The director of health and the director of wellness reserve the right to breach the confidentiality agreement with a student(s) outside of the above terms when the safety and wellness of the greater community is at risk of harm. When the Health and Wellness Centers are closed, boarding students who are ill may stay in their dorm room or another designated dorm space, under the supervision of the dorm faculty on duty.
Health & Wellness
All information shared between students and the Wellness Center staff in counseling sessions is private and is treated confidentially within the limits of safety and applicable law. In a situation where a student’s safety is a concern, such as high-risk alcohol, drug use or misuse of medication, eating disorders, self-injurious behavior, suicidal thoughts or acts, threats of aggression and other unsafe behaviors, thoughts, or reports, the student’s parent(s)/guardian(s) will be contacted, as will the Director of Community Life & Culture and/or Health Center Director.
MEDICAL LEAVE OF ABSENCE
HEALTH CENTER HOURS Monday - Friday 8am -5pm
A medical leave of absence is a supportive process designed to prioritize a student’s health, safety, and overall well-being when medical or mental health concerns significantly interfere with their ability to fully engage in school life. Rather than serving as a punishment, a medical leave helps “freeze” a student’s academic and enrollment status, protecting their standing within the school community and minimizing unnecessary academic or transcript-related penalties while they focus on treatment, stabilization, and recovery. This process allows students the time and space to access appropriate care, reconnect with supports, and return when they are better equipped to thrive personally, socially, and academically. A formal medical leave will be discussed with the student and their parent(s)/guardian(s) and be a minimum of two weeks in length. In order to return to campus, the student’s external provider must inform the Director of Health and/or Director of Wellness with written approval for the student to return. If a student requires more than 3 medical leaves during their time at Westover, an evaluation of their ability to engage in the community long term will be discussed with members of the Student Intervention Team alongside the Head of School in collaboration with the student and their parent(s)/guardian(s).
HEALTH & WELLNESS CURRICULUM
Health & Wellness
The Health and Wellness Curriculum is spread out over the four years of a student’s academic career and is facilitated at times in formal and structured time and in less structured, impromptu moments. Westover feels that there are aspects of the health curriculum that need more concentration over a longer period of time and adapted for each grade level. All topics are designed to encourage students to develop resiliency as well as the skills to become more proactive in maintaining wellness. As the curriculum progresses, not all topics will be assigned specific class time but rather may take the form of a workshop during orientation or add/ drop periods throughout the year. It is the goal that topics of wellness can be adopted into all aspects of a student’s academic career at Westover.
RESIDENTIAL LIFE
@ WESTOVER
Residential Life at Westover School is a place where boarding students can learn and grow alongside their boarding classmates within a caring environment led by a dedicated Residential Life Team, including Dorm Faculty. 203.560.4862 residentiallife@westoverschool.org
WESTOVER SCHOOL RESIDENTIAL LIFE Dorm Faculty members foster belonging, joy, and accountability that encourages students to be their best for themselves and others. Dorm faculty and student proctors alike recognize that students make mistakes, confront those behaviors in a way that seeks to maintain a student’s personal dignity, and view such behaviors as opportunities for growth. Finally, Dorm Faculty and student proctors intentionally denote both behaviors that warrant correction and behaviors that warrant praise.
COMMUNITY CODE Boarding students are encouraged to feel at home in the dorm while remembering that they are at boarding school where all school rules apply 24 hours a day. Just like all students, boarders at Westover must conduct themselves in a way that demonstrates both personal integrity and concern for others. Students should strive to embody the Westover mission, motto, and core values while abiding by both the Vision for Belonging and Justice and Gender Inclusion Statement.
HEALTH & SAFETY BASICS All members of the Westover faculty, staff, and administration have a duty of care to safeguard children from harm and to encourage them to reach their highest potential. For that reason, the Residential Life Team promotes many positive behaviors in students, including sleep hygiene, appropriate technology use, healthy eating habits, and proactive communication practices. In doing so, the team is setting the foundation on which residential students can thrive at school. Specific corridors in which students live may have additional, age-appropriate rules for resident behavior.
HEALTHY SLEEP IN THE DORM Because smartphones and screens are a distraction, students in 9th-10th grade must submit them to dorm staff during study hall Sunday-Thursday nights. This encourages students to focus on their academic expectations during study hall. At the end of study hall, students may have their phones again. Students in 9th and 10th grades will again submit their phones to dorm staff for the overnight hours. They may then collect their phones beginning at 7:00 am the following morning. (Students in 10th, 11th and 12th grade who demonstrate the need for help with time management or sleep hygiene may receive a “tech intervention” in order to guide them toward healthier habits and better behaviors and/or academic outcomes.)
IMPORTANT PHONE NUMBERS FOR BOARDING STUDENTS
CHECK-IN
IN-ROOM
LIGHTS OUT
SUNDAY - THURSDAY Check-In All Boarders 10:00 PM
FRIDAY & SATURDAY Check-In All boarders 11:00 PM
In-Room 9th and 10th Graders 11th and 12th Graders
10:15 PM 10:30 PM
In-Room 9th and 10th Graders 11th and 12th Graders
10:30 PM 10:45 PM 11:00 PM
Lights Out (Friday Only) 9th and 10th graders 11:30pm 11th graders 11:45pm 12th Graders None
Lights Out 9th and 10th Graders 11th Graders 12th Graders
11:15 PM 11:30 PM
* No lights out on Saturday for all
Residential Life
Boarding students are expected to be responsible, proactive communicators. For example, if a boarding student might be a moment late for a check-in, they should communicate that fact proactively. When a boarding student should communicate or needs assistance from 4:30pm-8am the following morning or over the weekend, they should contact the lead dorm faculty phone at 203.560.4862. In an emergency, boarding students may call the Administrator On Call (AOC) 860.993.7161 for assistance.
ROOM AND CORRIDOR NEATNESS Because there is an expectation of neatness in students’ rooms and the public corridors, students are held responsible for the condition of their rooms and share in the duty of keeping the corridor clean. Dorm faculty or proctors do once weekly room inspection and otherwise monitor rooms for general appearance and aroma. Deeper room cleaning is required of all students before long vacations and/or when announced. Repeated failure of room check will result in a school sanctioned intervention intended to teach better approaches to keeping a tidy, hygienic living space.
RANDOM ROOM CHECKS To help maintain a safe, healthy, and welcoming residential community, Westover conducts both scheduled and random room checks throughout the school year. As a best practice used by many boarding schools, random room checks support a safe living environment and help ensure compliance with school policies. Rooms are selected randomly and checked by two trained Residential Life staff members. All room checks are conducted respectfully, with minimal disruption, and with careful attention to student privacy and confidentiality. Any prohibited items found will be addressed in accordance with the Student Handbook and school disciplinary procedures.
ROOM INFORMATION AND EXPECTIONS Westover believes firmly in the individual student’s right to privacy. Accordingly, any uninvited entrance into a student’s room by another student is strictly prohibited except in cases of emergency. Students that tamper with another student’s belongings will also be met with disciplinary action. No student should enter the room of another student unless the occupant of the room is present. It is expected that a Westover student understands the value of property and practices good stewardship. Students will treat school property, their own property, and the property of others with respect. Students will be held financially responsible for the destruction of any property and subject to disciplinary action if the destruction was intentional. Students also will be charged for unexpected housekeeping expenses at the end of the year. Students should report any sort of breakage, problems with heat, or other repair needs to a dorm faculty member immediately.
ADDITIONAL 9th GRADE EXPECTATIONS
LOCAL GUARDIAN REQUIREMENT All boarding families over 6 hours driving distance are required to designate a local guardian who can come to campus on short notice to collect their student in the event of an emergency, medical or otherwise as determined by the school. Students may not arrive at the Westover School campus or begin classes without a designated local guardian. Families may independently find a local guardian. If that is not an option, Westover School is in partnership with the guardian service Student Health Advocates (SHA). All families are required to designate a local guardian by August 1, 2026. Families without a designated local guardian for their student will be entered into an SHA Contract for the school year on August 15, 2026. This service is $550 annually, and includes additional fees per 24 hour stay in SHA’s care. Again, when designating a local guardian, families have two choices; both choices require going to the Guardian Verify system to confirm their designated local guardian. Please refer to the Student Checklist on the HUB for the full process.
Residential Life
Living in a ninth-grade residential community means learning how to balance independence with responsibility. Door expectations are designed to encourage connection, provide appropriate supervision and support, promote academic focus, and help students develop healthy social relationships and routines. Please review the full policy for Dorm Room doors open/closed expectations.
DORM ROOM DOOR LOCKS AND KEYS All student dorm room doors are equipped with locks as part of Westover’s commitment to campus safety and community well-being. During the normal course of residential life, dorm room doors are expected to remain unlocked. Door locks are intended for use during emergencies, approved periods when rooms must be secured, or other extenuating circumstances as determined by the School. Students may not use dorm room locks in a manner that interferes with residential supervision, emergency access, or established community expectations. Students are responsible for the appropriate use and safekeeping of their room keys. Keys may not be shared, duplicated, or used to provide unauthorized access to another student’s room. Lost or damaged keys must be reported promptly and may result in a replacement fee. Misuse of a lock or key, repeated failure to follow residential expectations, or any action that compromises the safety, access, or trust of the dormitory community may result in disciplinary action or other appropriate accountability measures. The School reserves the right to review or modify this policy if the use of dorm room locks becomes inconsistent with community expectations or residential safety needs.
Residential Life
GLOBAL JUSTICE
@ WESTOVER
The Rasin Center for Global Justice empowers students to become change makers by fostering a deep connection to their identities and interests. Through school-wide programming, classes, and local and global experiential learning trips, students have the opportunity to identify and respond to inequities in their world. Across four interdependent pillars-diversity and equity, sustainability, service learning, and global programs, our goal is to spark curiosity and action by preparing students to be engaged global citizens.
rasincenter@westoverschool.org
GLOBAL PROGRAMS
EXPERIENTIAL LEARNING TRAVEL PROGRAMS Experiential LearningTravel Programs areacore partof our Global Programs Curriculum. These immersive trips are designed to foster a deep connection to global issues, build community, and encourage self-awareness and personal agency. Most trips are “unplugged,” meaning students turn in their phones for the duration to be fully present in the experience. Each trip involves meaningful engagement with community partners and typically includes a service component, approached with a mindset of reciprocity and collaboration in support of our partners’ ongoing work.
Travel Programs for 2026-2027 This year we will lead an experiential travel program to New Orleans and the Bayou of Louisiana, focused on environmental justice, indigenous restoration practices, and community resilience. We will also partner with the Language Department and WISE to support their travel programs next year, including a trip to Montreal (French) and Iceland (WISE). 2026-27 Programs: New Orleans and the Bayou Montreal (Partnership with Language Department) Iceland (Partnership with the WISE program)
GLOBAL EXCHANGES Westover connects students with a range of immersive study abroad experiences through our Global Exchange Program. These exchanges, which last from two weeks to four months, allow students to visit partner schools around the world and across the United States. Participating families also host visiting students from our partner schools. Students and families should understand that exchange programs require significant investment of time and preparation, as well as flexibility and a willingness to navigate the unpredictable. Exchange opportunities are a partnership between families, and therefore call for communication and collaboration with the exchange partner and family, as well as the partner school.
Ahliyyah & Mutran – Amman, Jordan St Mary’s Anglican Girls’ School – Perth, Australia The Network of Complementary Schools – 20 partner schools across the U.S. Woodcreek School – Nairobi, Kenya
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Rasin Center
Current Global Exchange Partners:
Students interested in Global Exchanges apply the year prior to traveling and are selected by a committee. Applications for 2026–2027 programs began in January 2026. For exchanges through The Network of Complementary Schools (TNCS), applications are due early in the fall for exchanges that take place that same school year.
STUDENT CLUB & AFFINITY SPACES Our Rasin Center is home to a range of diversity and belonging initiatives at Westover which includes our affinity groups and other clubs! There are many clubs that exist, and more that we look forward to welcoming as students come to us with their interests!
DIVERSITY, EQUITY, & INCLUSION The Rasin Center aims to create a community that is committed to and understand the importance of diversity and inclusion. Through whole-school programming such as MLK Day, Indigenous People's Day, celebrations of cultural and heritage months to student leadership conferences, and supporting student ideas around honoring diversity and inclusion, the center works towards a sense of belonging for our community members all year long. The Rasin Center also supports on-campus cultural programming in partnership with students, student leaders, and International Proctors. These events provide opportunities to celebrate cultural traditions, holidays, and student identities. Some celebrations occur annually, while others are based on student initiative. Monthly events such as Lunch & Learns, “In the Know” Assembly presentations and student curated infomercials allow students to share aspects of their language and culture, as well as to lead conversations about pressing global issues.
INTERNATIONAL STUDENT SUPPORT A diverse international community is part of what makes Westover so special. The Rasin Center partners with admissions, academics, student and residential life to ensure that the needs of all international students are prioritized. We encourage all international students to attend the monthly international student workshops and join the International Student Alliance group which is led by elected international student proctors
LUMINA
Rasin Center
Grounded in mindfulness and shaped by tradition, Westover’s Lumina program is a student-centered space that honors identity, builds awareness and highlights experiences. This intentional community gathering evolves with our student population and strengthens connection in a space that invites presence and belonging. Lumina is a whole school community gathering every week that always has a combination of music, personal narratives, and meditation.
SERVICE LEARNING
SUSTAINABILITY INITIATIVES
Service Learning opportunities come in an array of options and serve as a way for students to not only provide hands-on support to certain populations, but also to learn about the root cause of inequities that a given population is experiencing. We work with students to develop action initiatives that address these root problems. Have an idea for a service learning project?
Westover has severalopportunities for students to get involved in sustainability through the school's resources such as our Greenhouse, community garden, swap shop and beekeeping program. We also want to help you bring to life any sustainability issue you are passionate about!
STUDENT LEADERSHIP
RASIN CENTER DISTINCTION
In partnership with the Office of Community Life, the Rasin Center provides training and support for Westover's Heads of School and the larger contingent of student leaders. Through equity centered training and initiatives, the Rasin Center aims to help guide students towards finding their voice as leaders both at Westover and beyond. In addition, we support students' interest and ideas coming to life! Rasin Center specific leadership positions are: DEIB Head of School, Rasin Representatives, Lumina Heads, Commuity Dining Heads and International Proctors.
As a Westover signature program, the Rasin Center is proud to award the Rasin Center Distinction to students who have actively participated in Rasin Center programming throughout their time at Westover. This distinction gives recognition to students who are passionate about and involved in issues related to global justice, including community service/service-learning, diversity & inclusion, environmental sustainability, global citizenship and student leadership.
For more information on Rasin Center programs, please contact Shamair or T.W.
Rasin Center
WOMEN IN SCIENCE & ENGINGEERING (WISE)
@ WESTOVER
The Women in Science & Engineering (WISE) Program is one of Westover School’s Signature Programs, designed to empower students to explore, innovate, and lead in science, technology, engineering, and mathematics (STEM). Through hands-on, interdisciplinary, and real-world learning experiences, WISE connects academic study to meaningful local and global impact.
The Women in Science & Engineering (WISE) program at Westover School envisions a future in which young women lead boldly in science, technology, engineering, and mathematics as ethical innovators and problem solvers. Through rigorous, hands-on, and student-centered learning experiences, WISE empowers students to think critically, design creatively, and apply computational and engineering practices to real-world challenges. Students engage in authentic research, interdisciplinary collaboration, and mentorship that connect STEM learning to social impact and global responsibility. WISE cultivates curiosity, confidence, and competence by challenging students to: Ask meaningful questions Design purposeful solutions Analyze evidence Communicate ideas with clarity and conviction Graduates of the program leave prepared not only for advanced study in STEM fields, but to lead lives of consequence—shaping technologies, systems, and communities with integrity, creativity, and courage.
PROGRAM DETAILS Students participating in the WISE program are expected to engage actively in a dynamic and collaborative learning experience that emphasizes hands-on, project-based coursework, engineering design, and research. Through partnerships with peers, faculty, and external experts, students will explore the application of STEM principles to real-world and global challenges while developing their skills in critical thinking, innovation, and problem-solving. Participants will regularly communicate and present their ideas through both formal and informal platforms. In addition to the core curriculum, students may have opportunities to participate in field trips to universities, research laboratories, and industry partners; attend guest speaker events and WISE panels; engage in makerspace design and prototyping experiences; contribute to community outreach and leadership initiatives; and take part in competitions, research projects, and innovation challenges.
WISE DISTINCTION Students interested in deepening their engagement in STEM are encouraged to pursue the WISE Distinction, a formal recognition awarded at graduation to students who demonstrate sustained commitment, achievement, and leadership through advanced coursework, research, and applied learning experiences. The distinction provides students with a structured pathway to explore their interests, develop specialized skills, and showcase their accomplishments as part of Westover’s Signature Programs. To learn more about the WISE Distinction, approved pathways, and graduation requirements, please click here.
Director of Women in Science & Engineering (WISE) Ashley Bonet (abonet@westoverschool.org).
WISE
For questions, pathway planning, or project approval, please contact:
AFTERNOON ACTIVITIES
@ WESTOVER At Westover, athletics, performing arts, and other co-curricular programs are seen as vital extensions of classroom learning. We believe active participation in afternoon activities is essential to building a vibrant and connected community.
Afternoon Activities:
Athletics Program:
The Westover Athletics Program supports the school’s mission by empowering students to lead lives of consequence. Student-athletes develop confidence, resilience, discipline, and leadership skills through participation in competitive and recreational sports.
Activities
Team-based experiences that promote collaboration and shared goals are highly valued and form the foundation of our afternoon program requirements. All students are required to participate in an afternoon activity each season (Fall, Winter, Spring). 9th- and 10th-graders are required to participate in one athletic team; those in a Dance Ensemble or Theatre Ensemble are exempt from this requirement.
For questions about Athletics or Activities, reach out to Siobhan Whittemore, swhittemore@westoverschool.org
-Multi-level programs will be dependent on participation numbers
Athletic Offerings: Fall
Winter
Spring
Crew (Litchfield Rowing Club) * *
Basketball - Varsity / Junior Varsity
Crew (Litchfield Rowing Club) * *
Cross-Country Running
Squash - Varsity / Junior Varsity
Golf - Varsity
Field Hockey
Swimming
Lacrosse
Soccer - Varsity / Junior Varsity
Softball
Volleyball - Varsity / Junior Varsity
Tennis - Varsity / Junior Varsity Track
Activity Offerings: Equestrian (Fox Crossing) * *
Chess Team
Equestrian (Fox Crossing) * *
Life Fitness
Life Fitness
Life Fitness
Robotics
Rock Climbing Service Learning
Activities
PERFORMING ARTS PROGRAM Performing Arts Offerings: Fall
Winter
Spring
Dance Ensemble *
Dance Ensemble *
Dance Ensemble *
Dance Team
Dance Team
Dance Team - Prerequisite Winter Dance Team
Theater - Acting
Theater - Acting (Winter and Spring Required)
Theater - Acting (Winter and Spring Required)
Theater - Costume
Theater - Costume
Theater - Costume
Theater - Ensemble* (Acting, Costume, Tech)
Theater - Ensemble* (Acting, Costume, Tech)
Theater - Ensemble* (Acting, Costume, Tech)
Theater - Tech
Theater - Tech
Theater - Tech
* Year-long commitment * * Additional Cost For questions about Performing Arts, reach out to Meghan Buchanan, mbuchanan@westoverschool.org
TRADITIONS & LEADERSHIP
@ WESTOVER
Westover School traditions are an integral part of life at the school. Traditions ground us when times are hectic, lift our spirits when we are low, and they give us memories that will connect us for years to come. Some traditions have continued since the founding of the school, and some are brand new.
cbrown@westoverschool.org
ALL-SCHOOL TRADITIONS & ANNUAL EVENTS All traditions add meaning and purpose both to our student body, and to our larger community beyond the yellow walls. Attendance at traditions is required, and all students are expected to participate in some way. Click HERE for a list of selected Traditions. For more information, see Chelsea Brown (cbrown@westoverschool.org) Please see the Westover Academic Calendar for scheduled Traditions for the 2026-2027 academic year.
EXPECTATIONS FOR STUDENT LEADERS
At Westover School, student leadership takes different forms. Some leaders are named, elected, and others simply lead by example. No matter the case, every Westover student is expected to strive to understand all school expectations and reflect them in their daily comportment. Named and elected leaders must be the models of such and lead by example every day.
Student leaders, including Global Exchange Program students and team captains, are expected to be in good disciplinary standing. A student’s disciplinary history will be taken into consideration throughout a student’s application for a leadership position/exchange program or running for captainship. If a student is struggling to meet behavioral or academic expectations at Westover School, they may lose the privilege of running for a leadership role. Students struggling behaviorally or academically that currently hold a formal leadership position will partner with their advisor and the Director of Community Life & Culture on an improvement plan, and may ultimately lose their position if improvement is not realized in the set period of time. Parents and/or guardians will be an active part of these processes.
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Traditions
STUDENT LEADERSHIP POSITIONS
STUDENT SERVICES
@ WESTOVER
THE ADAMS LIBRARY The Adams Library is centrally located on campus—a short walk from the dorms, main quad, and fine arts center. Natural light from the atrium, skylights, and wall of windows creates a welcoming environment where students work in groups, find a quiet place to read or study, and in the colder months enjoy sitting by the fireplace in our poetry alcove. The library houses a diverse collection of resources to support independent reading and academic research. The community has access to 17,000+ print books, a wide range of databases, digital newspapers, eBooks and audiobooks, as well as a research management platform to support academic inquiry. In addition to independent use of the library, classes come in for formalized instruction in research and media literacy, and individualized support is available at any point in the research process. We have an active student advisory committee that assists the Library Director with book selection, displays, and other areas of interest. During evening study hall in the library, students may not access adjacent classrooms, but rather must remain in the library proper. Students may make arrangements with the librarian to check out library books over school breaks and are encouraged to suggest materials for the library’s collection. Library materials not returned to the library before the end of the term will be considered lost: students will be billed for any unreturned materials at the current cost of replacement.
Adams Library Hours Monday-Friday: 7:00 AM - 10:00 PM Saturday and Sunday: 9:00 AM - 10:00 PM Unless otherwise offered by the Residential Life Staff
FULLER ATHLETIC CENTER (FAC) The Fuller Athletics Center is open and available to students during school hours, including Saturdays. Expanded hours of access are offered through the Community Life Office, although as a safety measure, all students should utilize the space only in the presence of a buddy. For more information, please contact: Athletics Director Siobhan Whittemore (swhittemore@westoverschool.org)
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Student Services
Please contact Librarian, Nancy Florio (nflorio@westoverschool.org) for more information on library access or offerings.
STUDENT ACCOUNTS / SCHOOL BANK / MYKID SPENDING AtWestover, student spending accountsare calledMyKidSpending. Parent(s)/guardian(s) are required to deposit funds into their student’s MyKidSpending account. The School requires an initial minimum deposit of $750 for Day Students, and $1,500 for Boarding Students. Throughout the school year, student accounts can be billed for purchases or services such as bookstore purchases, the school snack bar, medical expenses, transportation costs, and school supplies. Parent(s)/guardian(s) can set limits in each category and will receive a monthly statement for this account that will report spending in all categories (e.g., allowance, student activities, snack bar, etc.) which they should review carefully each month as the financially responsible party. The student as well as the parent(s)/guardian(s) will be notified via email if their student account balance is below $50. Students will be prevented from making charges that would overdraw their accounts. The School Bank is open Monday - Friday from 10:00 am until 3:00 pm. Students may deposit or withdraw money from their MyKidSpending accounts during this time. Money should never be left in a student’s room unless it is a small amount locked in the student’s closet. Any withdrawal of $200 or more requires parent(s)/guardian(s) permission, and this permission can be granted to the Business Office (businessoffice@westoverschool.org).
SCHOOL STORE
POST OFFICE
The School Store is open Monday - Friday from 10:00 am until 2:00 pm. The store sells school supplies, Westover gear, personal and laundry supplies, and snacks. Students may pay for these items from the balance in their account, with cash, or with a debit/credit card.
UPS, USPS, and FedEx shipping are available. Students may pay for these items from the balance in their account or with cash.
Please contact Elissa Evanauskas (eevanauskas@westoverschool.org) for more information on the school store.
Please contact Elissa Evanauskas (eevanauskas@westoverschool.org) for more information on the post office.
LAUNDRY Students should bring their own linens, blankets, comforters or quilts, and pillows. Washers and dryers are provided on each floor of the dorm. Detergent can easily be acquired from the School Store during banking and school store hours. Please see Marcie Bruder for more information on laundry.
Student Services
Please contact the Business Office for more information or for further matters related to student accounts (businessoffice@westoverschool.org).
DINING HALL INFORMATION MEAL TIMES MONDAY - FRIDAY Breakfast: 7:00 - 9:00am Lunch: 11:15 am - 1pm Dinner: 5:30 - 7:00 pm
SATURDAY Breakfast: 8:00 - 9:00 am Brunch 10:30-12:30 Dinner: 5:30 - 7:00 pm
SUNDAY Continental: 8:30 - 9:30 am Brunch: 10:30am -12:30 pm Dinner: 5:30 - 7:00 pm
The School serves breakfast, lunch, and dinner daily in the dining hall. All meals are open to all students.
COMMUNITY DINNER Community dinner occurs once or twice per month throughout the academic year. It is a sit down themed meal celebrating food, culture and interests important to our student body. Attendance is required for boarders and faculty/staff on duty. Day students remaining on campus are required to attend. Community Dinner requires an elevated dress code, and campus members attending should plan accordingly. Please contact Shamair Todman for more information on Community Dinner
This fund aims to create an equitable Westover experience for all students by providing financial assistance towards school activities and gear, such as athletic apparel, class rings, international travel, and weekend trips. If a student is in need of financial assistance, they may submit the Student Enrichment and Emergency Fund form (found on the HUB) to the SEEF Committee. Further information on the SEEF including decision making guidelines and committee members can be found on the Hub. Please contact Chelsea Brown, the Coordinator of the SEEF Committee, with any questions.
STUDENT DROP-OFF AND PICK-UP Day students should be dropped off at school at Chapel Circle or the Three Sisters Gate on South Street. The School discourages families from dropping off students at the front of the Main Building on Whittemore Road. Parent(s)/guardian(s) waiting for a student for pick-up may wait in any parking lot on campus until their student is ready to be collected. All drivers parking cars on campus should abide by the signs for visitors by leaving those spots for people unaffiliated with Westover School (“visitors”). Any student driver who is discovered to be in violation of parking, drop-off, and these pick-up guidelines will be reminded once and then lose their driving privileges for a period of time determined by the Director of Community Life & Culture. This campus map is a good reference for determining the best drop off and pick up locations on campus. Please contact Chelsea Brown with any questions.
Student Services
STUDENT ENRICHMENT AND EMERGENCY FUND
TRANSPORTATION Students may arrangefor school transportation for weekends or special permissions by requesting school transportation on Reach. Transportation is provided at an additional cost to students, charged directly to a student’s account. Other transportation needs may be directed to the Transportation Coordinator during the day. Office hours are: 8am - 4pm. Shuttles are provided to and from major airports, train and bus stations on Long Weekends and School Breaks at a subsidized cost to students. Students sign up for break shuttles via Reach. Shuttle schedules will be shared with students and families closer to each scheduled break. While school transportation can be a convenient option, students should expect delays. If we can not accommodate airport requests, students and families must obtain outside services. The Transportation Coordinator can help students/families book outside services; however, the School is not responsible for outside service company charges. School transportation can take students to and pick them up from:
AIRPORTS
TRAIN STATIONS Bridgeport Train Station (Amtrak & Metro North) Meriden Train Station (Amtrak) New Haven Train Station (Amtrak & Metro North) Waterbury Train Station (Metro North) Naugatuck Train Station (Metro North)
TRAVEL TIME ALLOWANCES Studentsandparent(s)/guardian(s)should be realistic in allowing time to reach their transportation destination after a last commitment. In addition, when arranging for students’ return to school, allowance must be made to reach Westover at the appropriate times. When a student’s transportation plans change for whatever reason, they or a parent(s)/guardian(s) should notify the School by calling the lead dorm faculty at 203.560.4862. Students must travel with their cell phones.
Danbury Waterbury Hartford Southbury Bus Stations CT Limousine Service (at Wyndham Southbury)
FERRY TERMINAL BridgeportFerryto Long Island, NY
Student Services
Tweed Airport (New Haven) Bradley International Airport (Hartford) New York Area Airports LaGuardia JFK Westchester Airports
BUS STATIONS
TRANSPORTATION CHARGES TheSchool chargesstudentsset fees for personal transportation. The fees vary by destination or pick-up locations and are based on drivers’ hourly rates, mileage, and vehicle replacement costs. A student who, without legitimate excuse, changes transportation plans, misses their transportation, or does not call to notify the School of changed plans, will be charged both the original and the new transportation fees and may not be allowed to use school transportation for a certain period of time. Please contact Elissa Evanauskas (eevanauskas@westoverschool.org)for more information on transportation.
Student Services
STUDENT ACCOUNTABILITY
@ WESTOVER
LIVING IN COMMUNITY WITH INTENTION AND CARE At Westover, we’re all part of a learning community built on relationships and shared values. We believe that everyone can grow and learn from their experiences, especially when things go wrong. Living into our Core Values means choosing to act with integrity, courage, and compassion. And when mistakes happen, we take the opportunity to pause, reflect, take responsibility, and repair any harm caused to ourselves, others, or the community. Every student is expected to show care for others, make responsible choices, and stay connected to the values of our school—whether they’re on campus, at an off campus event, or representing Westover across the globe. Because each of us represents Westover, our expectations extend to all aspects of school life and beyond. We understand that accountability is not about punishment - it’s about learning, growing and making things right. When a student falls short of community expectations, the response from the school will consider the full picture: what happened, who was impacted, what repair is needed, and what support the student might need to make better choices in the future. In serious or repeated situations, a student’s enrollment status may be impacted. The Office of Community Life, in collaboration with the Head of School’s Office, handles each situation individually and strives to ensure that our responses are thoughtful, fair, and grounded in care. We may invite students into conversations with their advisor, grade-level dean, dorm faculty, or others impacted. In some cases, we’ll ask trained members of the Restorative Practices Team, composed of both students and adults, to help students reflect on what happened and recommend next steps. In others, the Director of Community Life & Culture or the Head of School’s Office may determine a more formal response. When in doubt, students should always reach out to the Director of Community Life & Culture Chelsea Brown (cbrown@westoverschool.org) for more clarity.
These are moments where a student’s behavior might disrupt the flow of community life, or create discomfort or disconnection—but don’t necessarily compromise the overall safety or integrity of our space. Examples might include being consistently late, not following dorm routines, or misusing shared spaces or technology. Our goal in these moments is to reconnect, reflect, and restore. Repeated minor infractions may lead to more formal responses if they show a pattern of disregard for community norms.
UNDERSTANDING INFRACTIONS: MAJOR INFRACTIONS These are more serious situations that impact the safety, trust, or well-being of the community. Examples include—but aren’t limited to: Use or possession of drugs, alcohol, tobacco, or any vape cartridge or device Possession of weapons or dangerous objects, even without the intent to harm others Hazing or ongoing bullying behavior Academic dishonesty Physical violence
Theft or unauthorized borrowing Hate speech or identity-based harm Violation of guest policies Violation of student leave, or vehicle use policies Repeated, intentional disregard for community expectations
Accountability
UNDERSTANDING INFRACTIONS: MINOR INFRACTIONS
LIVING IN COMMUNITY WITH INTENTION AND CARE Students who choose to be present while a major infraction is occurring (often called “bystanding”) will be asked to reflect on their role and may be held accountable, especially if their presence contributed to the harm or allowed it to continue. Westover operates on a “two-strike” philosophy - meaning that most students who make a serious mistake once are given an opportunity to repair and move forward. However, a second major infraction usually results in suspension or separation from the School.
RESPONSES TO MISSTEPS Reflective and Restorative Practices (Often for Minor or First-Time Infractions):
Every situation is different. Our responses are based on reflection, accountability, and repair—and they may involve any combination of the following: Reflective conversation with a faculty member or advisor Community contribution (a way to give back/help repair harm) A Restorative Circle
Early check-in or in-room time Technology check-ins or boundaries Assigned study hall or screen-free hours
More Significant Responses (Often for Repeated or Major Infractions): Long-term tech or in-room interventions Loss of privileges (leadership, events, programs) Required room checks or testing
Official behavior notice Suspension (on or off campus) Separation from Westover School
Head of School Review
When a serious situation arises, the Director of Community Life & Culture may refer a case to the Head of School’s Office for disciplinary review. The Head and Associate Head will consider the full story - including the student’s history and any steps taken toward repair - before determining the outcome. This decision is final.
SAFE HAVEN AND DISCIPLINARY REFERRALS
We want students to feel safe asking for help. That’s why we offer two different pathways when it comes to substance use: 1. Safe Haven Referral (Voluntary Disclosure) If a student comes forward on their own (before any incident is under investigation) seeking support for substance use or concerns, we will offer help without triggering disciplinary action. We’ll work together to identify the support they need. 2. Disciplinary Referral (Involuntary Disclosure) If a student is found to be using or in possession of substances during a disciplinary investigation, the response will follow our standard accountability process. Questions? Concerns? The Director of Community Life & Culture, Chelsea Brown (cbrown@westoverschool.org) is always available to talk through questions, offer clarity, or explore how we can better live out our values together.
Accountability
Voluntary Withdrawal If a student and family feel that Westover is no longer the right fit, especially during a disciplinary process, they may choose to withdraw before a final decision is made. Depending on the timing of this decision, the withdrawal may still be noted on the student’s transcript.
PERMISSIONS
@ WESTOVER At Westover, we aim to balance student independence with shared responsibility. We know that leaving campus for a meal, a walk into town, or a weekend with family can be important ways for student store charge and connect with life outside of school. At the same time, we’re a community that depends on mutual trust and accountability, and that means clear communication and shared expectations around all leaves from campus. mbruder@westoverschool.org cbrown@westoverschool.org
How Permissions Work: Yearly Permissions Form Before each school year, families complete a detailed permission form that outlines when and how their student may leave campus. This helps us respect family preferences and support students in making safe, healthy choices. This form can be found on the enrollment checklist in the Hub! Day students are expected to remain on campus through their last scheduled obligation each day, including Afternoon Activities.
Using Reach to Request Leaves Students use Reach to request both daytime and overnight leaves. Boarding students are responsible for being honest and timely when submitting leave requests and for checking in regularly with the Dorm Faculty on duty. Every time a student leaves or returns to campus, they should sign in or out through Reach. Not doing so creates a safety concern—and we’ll treat it seriously. If plans change mid-leave, students and/or their families should update Reach and contact the lead Dorm Faculty directly.
Local Sign-Out Guidelines Students may sign out locally during the following hours: Monday–Thursday: 5:30 PM – 7:00 PM Friday: 5:30 PM – 8:00 PM Saturday & Sunday: 8:00 PM – 8:00 PM
Seniors may also sign out locally during the academic day (for up to two hours at a time), with guardian permission and as long as they don’t miss any school obligations. If you want to go somewhere outside our defined “local” area, please submit a leave request through Reach and wait for approval before signing out.
WEEKEND LEAVES
STUDENT SOCIAL ACTIVITIES Westover offers a variety of weekend activities both on and off campus. The Activities Coordinator, with input from a student committee, helps plan the weekend schedule, which might include dances, shopping trips, movies, theater and restaurant trips, and student-planned activities. All Westover school rules, policies, and expectations apply at all school sponsored activities and events, on or off campus, including interscholastic events.
Permissions
Submit overnight leave requests by Tuesday night for the upcoming weekend. Students may not leave campus until their request has been fully approved. Before leaving, students must check out in person with Dorm Faculty and then sign out using the Reach kiosk. Upon return, students should check in both in Reach and in person with Dorm Faculty.
Westover School participates in the Consortium of Schools to plan social events with other schools within an hours drive from Westover. Events take place either at Westover or on other Consortium of Schools campuses. Students will be made aware of special expectations, exceptions and charge policies for each event as the year progresses.
The Office of Community Life is the home-base for student activities and Consortium of Schools planning. For more information on Student Activities Consortium of Schools planning, see Emerald Power or Chelsea Brown (cbrown@westoverschool.org).
PLACES YOU CAN GO WITHOUT SPECIAL APPROVAL Students may walk to the following locations during daylight hours, simply by signing out. Pies & Pub Middlebury Pizza and plaza The Public Library If it’s dark: bring flashlights, walk in groups of three, and stick to sidewalks. Be safe, especially in winter. If biking or going to the downtown area, submit a leave through Reach and wait for approval.
SPECIAL PERMISSIONS We know that life includes special events. If you need to miss a required school event for a family commitment (like a wedding or religious holiday), you’ll need to fill out a Special Permissions Request on Reach at least two weeks in advance. This request goes to the Special Permissions Committee, made up of members from both the Academic and Student Life teams. Please know: We strongly discourage absences from school-sponsored performances, games, or events. If a student misses a required event without approval, they’ll likely be asked to complete a community contribution or weekend study hall detention.
DAY STUDENT EXPECTATIONS SIGNING IN & OUT All day students must sign in when they arrive and sign out when they leave, either on a kiosk or through Reach. This helps us make sure everyone is accounted for.
SLEEPING OVER Day students are welcome to spend Saturday nights on campus as part of planned student life activities. They may also stay overnight Sunday through Friday up to 5 times per year at no cost. Additional nights will include a fee.
Permissions
REQUIRED PROGRAMS Day students are full community members and are expected to attend after-school and weekend events marked as required. These are listed in the Hub and monthly calendar. Missing a required event without permission will lead to a community accountability response, such as weekend study hall or a contribution to the school community.
To request an overnight stay during the week, reach out to the Lead Dorm Faculty (203.560.4862) by 7:30 pm the night of. When staying overnight, day students follow all the same check-in and dorm rules as boarders. WHERE TO KEEP BELONGINGS Day students can leave their things in the following areas: Student Commons Day Lounges Common Room Library (both floors) Dining Hall The Quad and Sally Port Please help us keep these spaces tidy and shared!
DRIVING & SENIOR PRIVILEGES DAY STUDENTS WITH CARS Day students can drive to and from school once they’ve submitted the required permission forms, and registered their vehicle with the Transportation Office. They may also drive other students only if both families have given permission. BOARDING STUDENT VEHICLE POLICY Boarding students are not permitted to drive or keep cars on campus unless given special permission from the Residential Life Coordinator or Director of Community Life & Culture. SENIOR PRIVILEGES With parental and school approval in Reach, seniors may: Leave campus for up to 2 hours during the academic day Take same-day trips to NYC or Boston in pairs Visit and stay overnight in a college dorm
GUESTS ON CAMPUS Students can’t host guests during the academic day. Outside of class time, all guests must check in at the North Office and stay with their student host throughout the visit.
Guests are welcome at public events like games or performances without checking in—but they must still have permission to enter dorm areas. Let’s all work together to keep our campus safe, connected, and respectful. If you're ever unsure about a leave request or sign-out process, just ask - we’re here to support you in navigating these shared responsibilities.
Permissions
Guests must receive permission from Dorm Faculty to go on Corridor. If a guest is found in the Dorm without approval, they’ll be asked to leave immediately.
THE DRESS CODE
@ WESTOVER
WESTOVER DRESS CODE At Westover, what we wear each day is more than a routine - it is a reflection of the respect we show for the learning environment we share. These guidelines set clear expectations while supporting authenticity and self- expression, helping students learn an essential life skill: understanding how what we wear shapes how we engage with the world. Throughout life, each of us is asked to present ourselves thoughtfully in settings that matter—from college interviews and professional workplaces to special events and moments of leadership. At Westover, we believe that what we wear each day should reflect that same sense of care and intention. Teaching students how to navigate these expectations is an essential part of preparing you for life beyond our campus. In shaping these guidelines, we have balanced authenticity and self-expression with clear expectations for the academic day. By setting these standards, we help students learn an essential life skill: understanding how our choices in dress connect directly with the environment we are stepping into. Our goal is not uniformity, but a shared commitment to showing up with respect for our academic day. By approaching the dress code with openness and intention, students help build a culture of pride, belonging, and purpose—one that honors Westover’s legacy and strengthens the community we share.
DRESS CODE ENFORCEMENT To support a consistent and respectful learning environment:
This process is meant to be educational rather than punitive, reinforcing the importance of showing up each day with respect for ourselves and the community.
Dress Code
Teachers and staff will have dress code violation slips to discreetly address and document violations with the Office of Community Life. Slips will not be issued in the middle of class to avoid disruption; instead, they may be given at the beginning or end of class or in community spaces after a brief, private conversation. Students will then be asked to change into attire that meets the dress code. The first violation will include a conversation to review expectations. Additional violations may result in detention or other consequences determined by the Office of Community Life.
ACADEMIC DAY DRESS (Monday–Friday, 8:00 AM to 4:00 PM) During the academic day (classes, assemblies, and formal learning spaces) attire should reflect readiness to learn, respect for the environment, and Westover’s tradition of excellence. Major guidelines include: Pajamas or slippers are not permitted. Ripped or torn jeans are not permitted (neat, clean jeans without tears are acceptable). Crop tops are not permitted (shirts must fully cover the torso). Spaghetti strap tank tops are not permitted (straps (straps must be at least 2inches/5cm wide). Clothing must be neat, clean, and free of holes or distracting slogans/graphics*. Appropriate attire includes: T-shirts, collared shirts, blouses, sweaters, sweatshirts, or Westover-branded tops. Pants, sweatpants, leggings, skirts, or shorts that allow ease of movement and show readiness to learn. Neat, clean jeans without tears. Footwear suitable for an academic setting (sneakers, sandals, flats, boots, loafers, or dress shoes; no slippers). (*Distracting slogans/graphics refers to any words, images, or symbols on clothing that draw undue attention, disrupt the learning environment, or could be considered offensive, controversial, or inappropriate for an academic setting. This includes—but is not limited to—profanity, sexual content, references to drugs or alcohol, political statements, or imagery that targets or marginalizes specific groups.)
NON-ACADEMIC | EVENING & WEEKEND DRESS (Daily after 4:00 PM) After the academic day, students may wear more casual clothing suitable for studying, relaxing, or spending time with friends. All clothing permitted during the academic day is still acceptable, and in addition, students may wear items that are not allowed during the academic day, including: pajama pants, slippers, tank tops with spaghetti strap tops, and crop tops. Clothing must remain neat, clean, and free of offensive language, images, or slogans.
DRESS ATTIRE For special events, such as Convocation, Community Wide Banquets, guest speaker events, and community gatherings, students may be asked to wear Dress Attire. An announcement will indicate when it is required. Dress Attire includes: Dresses, skirts, or dress pants paired with blouses, blazers, or other dress tops. Appropriate footwear such as flats, dress shoes, or boots.
Dress Attire helps ensure our collective presence reflects Westover’s tradition of pride, respect, and care for special occasions.
Dress Code
Students should not wear: T-shirts or sweatshirts Leggings or sweatpants Jeans or other casual attire
ATHLETIC | AFTERNOON ACTIVITY To promote team unity: Each student-athlete will receive two Westover athletic T-shirts (grey and navy) to wear during practices. These may be paired with athletic shorts, sweatpants, or leggings. Game day uniforms will continue to be provided.
AMBASSADORS Students who serve on the Tudor Rose or Admissions Ambassador teams will be asked to wear specific attire when representing the school at events, tours, and other official occasions. This may include designated ambassador gear, such as jackets, vests, sweatshirts, and other branded items, or more formal dress attire for special events.
TRADITIONS AND UNIFORMS For cherished traditions and special events, students are expected to wear the Westover uniform. Students in grades nine through eleven will receive a uniform at the start of the school year. This year seniors will be asked to wear a white dress, white blouse and/or white pants for occasions like Candlelight when they had traditionally worn a Westover uniform. The uniform is typically worn at events like AA Germans, Candlelight, Orchard, Commencement, and other moments that celebrate our shared history and spirit—helping us honor these occasions with unity and pride.
CULTURAL AND RELIGIOUS EXPRESSION At Westover, we recognize and honor that clothing can reflect cultural heritage, religious practice, and personal identity. Students are welcome and encouraged to wear culturally or religiously significant attire as part of their daily dress. This includes, but is not limited to: Hijabs, turbans, kippahs, headscarves, headwraps, or other head coverings Religious or cultural jewelry and symbols Garments that reflect cultural identity or family traditions Such items should align with the dress code’s broader expectations for neatness and respect for the learning environment. The intention of our dress code is never to limit authentic self-expression but to ensure that all students feel respected, valued, and comfortable. If you have questions about how cultural or religious attire fits within the dress code—or if you need accommodations—please reach out to the Office of Community Life. We are committed to supporting and celebrating the diversity that enriches our community.
PERSONAL EXPRESSION: MAKEUP, JEWELRY AND HAIRSTYLES
These expressions of individuality are welcome and celebrated, as long as they remain aligned with the broader expectation of neatness, care, and respect for our shared learning environment. By honoring personal expression, we help create a school culture that values authenticity and belonging.
Dress Code
At Westover, we encourage students to express themselves through makeup, jewelry, and hairstyles in ways that feel authentic and affirming. This includes: Wearing makeup in any style, from natural to bold looks Choosing jewelry or accessories that reflect personal taste, cultural identity, or religious significance Styling hair in any that is authentic to you, including braids, locs, twists, afros, protective styles, or dyed hair—whether in natural or non-natural colors
CELLPHONES & SCREENS
@ WESTOVER
PHONE & SCREEN USE POLICY
This Phone & Screen Use Policy is rooted in care for the individual and the collective. It reflects our belief that intentional use of technology allows us to be more present, engaged, and connected in real life. These guidelines provide clear boundaries that evolve with students' maturity and are designed to protect space for learning, rest, and authentic connection. Daytime Expectations During the academic day, the baseline expectation is that phones are left in the pockets by the door at the start of each class. Teachers may grant exceptions at their discretion. Phones should also not be present during all-school gatherings including Assembly, Class Meetings, Lumina, Advisory Meetings, Afternoon Activities, Tutorial Block Meetings, Student Organization and Affinity Group Meetings, etc. Phones should not be used in community spaces, including the Dining Hall during meal times, and are not permitted in the hallways during the academic day to foster meaningful in-person interactions. Other tech including watches, tablets and computers should be used in academic and community spaces to supplement learning and engagement, and restrictions on other tech should utilized when that other tech is a distraction to student engagement. Evening Expectations 9th grader boarders are required to hand in their phones overnight Sunday-Thursday for the full academic year. We encourage day student families to consider a similar rule for their students. 10th grader boarders must hand in their phones overnight Sunday-Thursday until the return from Winter Break. We encourage day student families to consider a similar rule for their students. All 9th and 10th graders will hand in phones during evening study hall from 7pm-9pm Sunday-Thursday each week. Weekend Expectations Students should not use their phones during weekend co-curricular activities including the Westover Institute and Afternoon Activities. This also includes during all school performances and after school Traditions events. Boarding students may keep their phones overnight on Friday and Saturday nights, however the wifi will turn off at intervals designated by grade. Dining Hall Expectations To foster meaningful connection in shared community time, cell phone use is not permitted in the Dining Hall during meals. This includes breakfast, lunch and dinner times during the academic week, and brunch and dinner times on the weekends. Meal times are an opportunity for both students and adults to be fully present with one another. Phones should not be on the table or visible, and instead must be put away, placed in bags left by the Dining Hall door or stored in the designated phone slots at the entry. Students using phones in the Dining Hall will have their devices confiscated for the remainder of the meal period. Multiple instances of phone use in the Dining Hall may lead to additional interventions by the Office of Community Life, including longer term phone or tech restrictions.
Screens
At Westover, we recognize that phones and digital technology play a meaningful role in students’ lives. They help us stay connected to family and friends, access information, and navigate daily tasks. However, we also know that unchecked phone use can negatively affect focus, relationships, and can be a barrier to true belonging. Our goal is to support students in developing healthy, balanced, and responsible habits with their devices, for both success at Westover School and in the greater world beyond.
Accountability & Interventions All members of our community are expected to support one another in upholding this policy. It is a shared responsibility to respectfully remind and reinforce these expectations.
Supportive Interventions The Director of Community Life, in consultation with the Student Intervention Team, may apply personalized interventions for students who are struggling with academic performance, social belonging, emotional wellbeing, or healthy tech use. These may include:
Screens
If a student is found using their phone when they should not be, the phone will be collected immediately by the supervising adult and can be picked up at the end of the day from the Director of Community Life. Upon a third violation in one semester, the student will be required to hand in their phone each morning to the Director of Community Life & Culture and retrieve it after afternoon activities for a period of one week.
Overnight or daytime phone collection for a set period of time Required app blockers on phones and other devices Tech-free study halls during the day and in the evenings Other targeted supports as recommended by the student’s Advisor, Dorm Faculty or the Health & Wellness Center
COMPUTER USE POLICY Westover’s digital resources are designed to enhance learning, creativity, and collaboration. With these tools comes the responsibility to use them thoughtfully, ethically, and in line with our community values—integrity, respect, and inclusion. Student Expectations By accessing Westover’s network and school-issued tools, students agree to: Use technology for academic and school-approved purposes Keep login credentials private and secure Respect the privacy and property of others Communicate kindly and responsibly online Ask for help if something online feels unsafe or unclear Confirm permission with the Office of Community Life before sending school-wide communications of any kind. Digital Conduct Students are expected to avoid the following: Accessing, altering, or interfering with another person’s files or accounts Harassing, impersonating, or sharing inappropriate content Posting personal or identifying information without care or consent Network Access & Oversight All student devices must be registered with the Director of Technology Westover may access school-managed accounts to ensure student safety and uphold community standards Students should not expect privacy when using school systems or devices Unacceptable Use Includes: Sharing passwords Introducing malware or modifying systems Cyberbullying or sharing harmful content Downloading unauthorized software or changing system settings Consequences Misuse of technology may result in loss of access, restorative or disciplinary action, or participation in a guided digital use intervention.
TECHNOLOGY CONSENT
Westover uses educational platforms—such as Google Workspace, Quizlet, and IXL—to support learning and engagement. These tools are carefully reviewed for educational value, privacy, and safety. By signing the handbook acknowledgement, families: Grant consent for students to use approved educational technology tools Understand these tools are selected to enrich learning Trust that Westover has evaluated their safety and alignment with school values If a parent or guardian prefers their student not use a specific platform, they may contact the Technology Department at it@westoverschool.org.
PUBLICITY & MEDIA RELEASE CONSENT Parent(s)/guardian(s) are asked to give permission for Westover to use their student’s name, image, voice, or work in school publications and promotional materials—including digital platforms like the Westover website.
This consent is collected prior to the start of the school year through a formal release form. For questions about this policy, please contact: Carrie Loyd (communications@westoverschool.org) Lindsay Harlow (lharlow@westoverschool.org)
Screens
Westover’s digital resources are designed to enhance learning, creativity, and collaboration. With these tools comes the responsibility to use them thoughtfully, ethically, and in line with our community values— integrity, respect, and inclusion.
MAJOR POLICIES
@ WESTOVER
STUDENT SEXUAL ACTIVTY/INTIMACY POLICY Westover does not condone students engaging in sexual activity. In certain instances, Connecticut’s child abuse law may require the School to report sexual activity involving students to the Connecticut Department of Children and Families (DCF) and/or to the police. Any form of sexual activity on campus or on school time between students or students and guests is a violation of school rules; however, this infraction, due to its personal nature, may not result in a Disciplinary Council. Instead, this infraction could include, but is not limited to: a meeting with the Director of Community Life & Culture or a small Disciplinary Council, Director of the Health or Wellness Center, and/or, if appropriate, a discussion with parent(s)/guardian(s).
To support the education of students in this area, all students are educated on sexuality and sexual relationships through several small seminars. The School’s Health and Wellness Center is also available for students as a resource for information or counseling and can assist students in obtaining appropriate support from professionals in accordance with our policies on confidentiality and privacy. Students are encouraged to utilize these resources and the support of adults in our community with these sensitive and complicated topics. Please contact Chelsea Brown (cbrown@westoverschool.org) for more information.
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Sexual Activity
In situations involving sexual activity between minor students (or between a student and a minor or other individual outside of the School), non-consensual sexual activity, or sexual activity between two students (or a student and an individual outside of the school) that suggests abuse, coercion or exploitation, regardless of apparent consent, the School may have an obligation to assist and report. In this context, students should be aware that in Connecticut, sexual activity with someone between 13 and 16 years of age may be reportable and is prohibited by law, regardless of consent, if the other person is more than 3 years older. Students should always go to a trusted faculty/staff if they are a victim of non-consensual sexual activity, and the faculty/staff member will connect with the appropriate administrator. Or, if students experience a consensual sexual activity with which they do not feel comfortable, they should still go to a trusted faculty/staff member, without fear of a disciplinary response (See Safe Haven Policy).
SEXUAL HARASSMENT AND SEXUAL MISCONDUCT POLICY At Westover, we are committed to creating a learning environment rooted in safety, respect, and dignity for all students. Sexual harassment and any form of sexual misconduct violate this commitment and our community expectations. This policy applies to all students, regardless of sex, gender identity, or sexual orientation. Any student who engages in sexual harassment or sexual misconduct will be held accountable and may face disciplinary action, including dismissal.
Unwanted touching of a sexual nature Sexual comments, slurs, jokes, gestures, or images Sharing or soliciting intimate photos, videos, or audio Repeated, unwanted sexual advances or propositions Stalking or cyberstalking Making sexual remarks about someone Any behavior that suggests a student’s academic standing depends on sexual attention Sexual violence or assault, including nonconsensual contact
What is Sexual Misconduct? Sexual misconduct refers to more serious or egregious behaviors that fall under the umbrella of harassment, including: Sexual assault or abuse Nonconsensual sexual contact Sexual exploitation Dating violence or coercion Westover does not tolerate sexual misconduct. Violations are taken seriously and addressed through formal review procedures. Consent: Clear, Freely Given, and Ongoing Consent is a clear, affirmative, and voluntary agreement to engage in sexual activity. It must be present at every stage, can be revoked at any time, and must be informed and mutual. Consent cannot be given by someone who is: Asleep or unconscious Under the influence of alcohol or drugs Underage Coerced or pressured Under Connecticut law, individuals under 16 cannot legally consent to certain sexual activity with someone more than 3 years older (or more than 2 years older if under 13). Students also cannot legally consent to sexual activity with a school employee under any circumstance.
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Sexual Harassment
What is Sexual Harassment? Sexual harassment is unwelcome conduct of a sexual nature that affects a student’s ability to participate in or benefit from school programs and activities. It can be verbal, nonverbal, physical, in-person, or online. Examples include, but are not limited to:
Reporting Sexual Harassment or Misconduct Students are encouraged to report any concerns about sexual harassment or misconduct. Reports may be made to: The Health Center Any trusted Faculty or Staff member A member of the School’s Administrative Team
Reports may be verbal or written. To help us respond effectively, students are encouraged to share as much information as they feel comfortable disclosing. Anonymous reports are accepted but may limit the School’s ability to respond fully. How the School Responds Once a report is received, Westover will review the information and determine next steps. Depending on the nature of the report, the School may respond through: Westover’s standard disciplinary process A more formal Sexual Misconduct Review Process Referral to law enforcement or the Department of Children and Families, as required by law If law enforcement is involved, the School may delay its own investigation. Once external investigations conclude, Westover retains discretion over whether to pursue additional steps internally. Sexual Misconduct Review Process Serious cases may be reviewed through a formal process led by the Director of Community Life & Culture or an external investigator. This process typically includes: Interviews with the Complainant (the person making the report), the Respondent (the accused student), and witnesses Collection of relevant evidence Supportive measures, which may include schedule changes, no-contact orders, or leaves of absence Opportunities for the Parties to review and respond to a summary of findings A final report reviewed by the Head of School or designee, who determines if a violation occurred and assigns consequences This process uses a preponderance of the evidence standard, meaning it must be more likely than not that the misconduct occurred. Decisions are final and not subject to appeal.
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Reporting can be difficult. We recognize that students may feel a range of emotions when deciding whether to come forward. Your safety, well-being, and access to support are our top priorities. Retaliation against anyone making a good faith report or participating in an investigation is strictly prohibited and will result in disciplinary action. False reports made knowingly are also subject to discipline, but reports made in good faith—even if not substantiated—are not.
Informal Resolution Option In appropriate cases that do not involve school employees or serious safety concerns, the School may offer an informal resolution process. This involves: Voluntary participation by both parties Mediation facilitated by a school administrator A written agreement, if a resolution is reached
When Adults Are Involved Faculty, staff, and volunteers are strictly prohibited from any sexual or romantic contact with students. Students who have experienced or observed inappropriate adult behavior should report it immediately to atrusted faculty member or to a school administrator such as: The Director of Community Life & Culture The Chief Academic Officer & Dean of Faculty The Chief Financial & Operating Officer The Human Resources Manager One of the Deans of Students School employees are mandated reporters and are legally required to report suspected abuse or inappropriate contact with a minor. Mandated Reporting Westover complies with all state laws regarding the mandatory reporting of abuse, including: Sexual activity involving students under 16 with a significant age difference Any student-staff sexual activity Any case involving suspected coercion, abuse, or exploitation These cases will be reported to the Department of Children and Families and/or local law enforcement. Additional Reporting Options Concerns about harassment, bullying, or hazing—including suspected sexual misconduct—should be reported promptly. While anonymous reports are accepted, we encourage students to share any information they can to support a thorough and fair investigation. For more information, including our Non-Discrimination Policy and additional resources, please speak with the Director of Community Life & Culture.
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Either party may exit the informal process at any time, at which point the formal review process would resume.
NON-DISCRIMINATION STATEMENT AND POLICY Westover School is committed to providing an educational environment where all members of the community are treated with dignity and respect. We comply with all applicable civil rights laws and do not discriminate in any of our programs or activities on the basis of characteristics protected by law. These include, but are not limited to: race, color, religion, age, sex, sexual orientation, marital status, national origin, citizenship or immigration status, disability, pregnancy, veteran status, gender identity or expression, or any other characteristic protected by federal or state law. We are equally committed to maintaining a community that is free from all forms of discriminatory harassment. Discrimination and harassment undermine our values and harm individuals and the learning environment we seek to uphold. Whether by students, employees, or others acting on behalf of the school, such behavior is not tolerated. All members of the Westover community—students, faculty, staff, and visitors—are expected to uphold a shared standard of conduct that fosters safety, equity, and belonging.
STUDENT RIGHTS Students have the right to learn and grow in a community free from:
Harassment can take many forms—verbal, written, visual, or physical—and must be addressed when it compromises a student’s ability to participate fully in school life. Sexual violence is considered a form of sexual harassment. It refers to physical acts of a sexual nature carried out without consent, or when someone is unable to give consent. This includes situations involving incapacitation due to drugs, alcohol, or other factors. These incidents should be reported regardless of whether the person responsible is a student, employee, or someone outside the community.
PROTECTION FROM RETALIATION Westover School strictly prohibits retaliation. Any person who reports an incident, participates in an investigation, or supports someone involved in the grievance process is protected from adverse action. Retaliationwill be metwith appropriatedisciplinary or corrective action.
RESPONSE AND ACCOUNTABILITY Westover School is committed to responding to reports of discrimination or harassment with care, fairness, and urgency. When behavior violates this policy and creates a hostile environment, the School will take appropriate steps to stop the behavior, remedy its effects, and prevent future occurrences. Consequences for students may include dismissal; for employees, termination of employment. Retaliation will also result in appropriate disciplinary action.
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1.Discrimination—which occurs when a student is excluded from or denied participation in a school program or activity because of their actual or perceived membership in a protected class. 2.Discriminatory Harassment—which includes unwelcome conduct based on protected characteristics that is so severe or pervasive that it creates a hostile environment and limits or denies a student’s educational access.
RESPONSIBLE EMPLOYEES TheHeadof SchoolsOffice(Head of School, Polly Fredlund and Associate Head of School, Catherine Stines) oversee the implementation of this policy and lead the response to complaints of discrimination or harassment. These Responsible Employees may coordinate with other staff members to ensure complaints are handled appropriately and that the School fulfills its obligations to investigate, address, and prevent discrimination and harassment. In addition, complaints may also be brought to: Phil Salmon, Chief Financial & Operations Officer Rachael Girardin, Human Resources Manager Any other trusted faculty/staff member, who will refer the matter to a Responsible Employee
IF YOU HAVE A CONCERN
REPORTING DISCRIMINATION OR HARASSMENT Verbal Reports: Students may report concerns directly to any of the Responsible Employees or speak with a trusted adult. A written report is not required to initiate a response. Written Reports: If a student or community member prefers to document their concern in writing, they may do so and submit it to a Responsible Employee. A Discrimination/Harassment Complaint Form is available on the HUB. Support is available for anyone who needs help completing the form.
RESPONDING TO COMPLAINTS AND CONDUCTING INVESTIGATIONS Any reports receivedby someone other than a Responsible Employee should be forwarded to one of the designated individuals listed above. Westover School will conduct prompt, impartial investigations led by a Responsible Employee or designee. Reports about supervisors or administrators will be handled by someone not under their authority to ensure objectivity. Complaints against the Head of School should be directed to the President of the Board of Trustees. All investigations will be handled with appropriate confidentiality, fairness, and attention to the well-being of everyone involved. Informal resolution may be pursued with the agreement of all parties and if deemed appropriate.
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Students and families should feel empowered to come forward if they experience or witness discrimination or harassment. Students can speak with any adult they trust. That adult will ensure the concern reaches the appropriate person.
The investigation process includes: Meeting with the person making the report (the complainant) Notifying and hearing from the person the complaint is about (the respondent) Providing all parties with relevant information, support, and opportunity to present evidence Considering interim measures to ensure safety and minimize disruption (e.g., schedule changes, nocontact agreements) Maintaining a written record of the process Completing the investigation promptly—typically within 30 business days Determining whether a policy violation occurred and identifying appropriate next steps Following up with the individuals involved and the Head of School
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HAZING POLICY At Westover, we believe that all students deserve to feel safe, supported, and respected as they participate in school life. Any action that undermines a student’s dignity or sense of belonging has no place in our community. Hazing is defined as any activity—regardless of a person’s willingness to participate—that humiliates, intimidates, demeans, or endangers the physical or emotional well-being of a student, particularly as part of an initiation or membership process. Hazing can occur in both informal and formal contexts and may involve student organizations, teams, groups, or peer dynamics. To help students reflect on whether an activity may be considered hazing, we ask that they consider the following questions: Is there an explicit or implied pressure to participate in order to gain acceptance, favor, or approval from older or more experienced students? Could this activity cause emotional or physical harm to anyone involved, regardless of the intent? Would you hesitate to describe this activity to a parent, guardian, faculty member, or administrator? Would you feel uncomfortable if this activity were photographed or recorded and shared publicly? If the answer to any of these questions is “yes,” the activity is likely unacceptable and may be considered hazing. Importantly, an individual’s willingness or voluntary participation does not make a hazing activity acceptable. Consent does not remove the harm or risk that hazing causes. Hazing is considered a Major Violation of Westover’s Student Handbook. In addition to school-based consequences, hazing may also be reported to law enforcement when appropriate, as it is a violation of the law.
Hazing Policy
Westover is committed to fostering a community built on trust, kindness, and accountability. We expect all students to contribute to a culture where every person feels valued and safe. If you have concerns about hazing, please speak with a trusted adult or administrator right away.
BULLYING POLICY At Westover, we believe that all students deserve to feel safe, supported, and respected as they participate in school life. Any behavior that undermines a student’s dignity, belonging, or sense of safety has no place in our community. Bullying is defined as any repeated or severe behavior (verbal, physical, social, or digital) that intentionally harms, humiliates, intimidates, excludes, or demeans another student. Bullying can take many forms, including but not limited to teasing, name-calling, spreading rumors, social exclusion, intimidation, threatening behavior, or the misuse of digital platforms and social media. Bullying may occur in person or online, and may happen within peer groups, teams, student organizations, or informal social settings. The School recognizes that harm can occur even when behaviors are framed as “jokes,” “conflict,” or “drama” between students. To help students reflect on whether a behavior may be considered bullying, we ask that they consider the following questions: Is this behavior intended to hurt, embarrass, isolate, or exert power over another student? Would the person on the receiving end feel respected, safe, and included? Is this behavior repeated, persistent, or part of a pattern? Would I feel comfortable if a trusted adult, parent, or administrator became aware of this behavior? Would I want someone to treat me or someone I care about in this way? If the answer to any of these questions is “yes,” the behavior may be considered bullying and is not acceptable.
Bullying is considered a Major Violation of Westover’s Student Handbook. The School will respond using restorative and accountability-based practices, and may implement disciplinary consequences when appropriate. In some cases, behavior that constitutes bullying may also be reported to law enforcement or external agencies if required by law or if safety is a concern. Westover is committed to fostering a community built on trust, care, and accountability. We expect all students to contribute to a culture where every person feels valued, included, and safe. If you experience or witness bullying, you are encouraged to speak with a trusted adult, faculty member, or administrator right away.
Bullying Policy
Importantly, intent does not eliminate impact. Even if harm was not intended, students are responsible for the effect of their words and actions on others. Likewise, mutual disagreement or conflict between peers does not excuse behavior that crosses into bullying.
HATE SPEECH POLICY The use of hate speech and slurs is prohibited at Westover, and using hate speech of any kind is a major infraction. There are many words, including but not limited to the “n-word,” and gestures that are used in the wider world that are not allowed at Westover. The use of hate speech or slurs to intentionally demean a person inside or outside of our community is a major infraction. The use of hate speech and slurs erodes the perception of the humanity of groups of people and creates a hostile environment for community members to live, learn, and work. At Westover, we aim to create a cohesive and inclusive community. We cannot achieve that goal if community members feel dehumanized, marginalized, or othered. Hate speech and slurs often target groups of people based on their: Race Ethnicity Religion Sex or gender Sexual orientation Disability Any action or speech that discriminates against, attacks, disparages, demeans, intimidates, or deliberately mischaracterizes an individual or group is not allowed. The spoken, sung, mouthed, or written use of hate speech or slurs is not allowed.
Hateful and othering gestures and comments fall under the category of hate speech and slurs and are therefore not allowed. Even without ill-intention, the use of hate speech or slurs as a “joke,” or in a song, or with a friend is not allowed. Repeated microaggressions that create an unfavorable school environment are not allowed. Repeated microaggressions may constitute bullying or harassment, which is not allowed. Microaggressions are an indirect and sometimes unintentional form of discrimination against members of a group, especially a marginalized group. To many, they can be subtle or even go unrecognized, but to those within the target group or with knowledge of specific tropes, stereotypes, or histories, they are often easily recognized and harmful.
Hate Speech Policy
Saying aloud quoted hate speech or slurs, including in a classroom or academic setting, is not allowed by any member of the Westover community, adult or student.