2026 NOTICE OF ANNUAL GENERAL MEETING
NOTICE is hereby given that the Annual General Meeting of West HQ Limited (ACN 000 842 375) (Club) will be held at the Club’s premises at 33 Railway Street, Rooty Hill, New South Wales on Tuesday 21 April 2026 at 6.00pm.
BUSINESS
1. To receive and confirm the minutes of the Annual General Meeting held on 20 May 2025.
2. To receive and consider the following:
(a) The Financial Statements for the Financial Year ending 31 December 2025
(b) The Directors’ Report for the Financial Year ending 31 December 2025; and
(c) The Auditor’s Report on the Financial Statements for the Financial Year ending 31 December 2025.
3. Ordinary Resolutions regarding Directors’ benefits.
4. For the purposes of clause 10 of the Registered Clubs Regulation 2025, the Chairperson will give members notice of each amalgamation offer received in the previous 12 months.
5. To declare the results of the 2026 election of the Board.
6. To discuss any matters of general interest which may be admitted for discussion at the discretion of the Chairperson (Note: Members are requested to submit any matters to the Chief Executive Officer, if possible, Seven (7) days before the Annual General Meeting to allow for any necessary research, otherwise a detailed reply may not be able to be given at the Annual General Meeting.)
By order of the Board of Directors
Richard J. Errington CHIEF EXECUTIVE OFFICER
Dated: 17 March 2026
ORDINARY
RESOLUTIONS
GENERAL NOTES REGARDING THE ORDINARY RESOLUTIONS
1. Under Rule 23 of the Club's Constitution, subject to Rule 9(a) financial RSL Members shall be the only members of the Club entitled to vote at Annual General Meetings or General Meetings of members provided that financial Associate Members shall be entitled to vote for the election of the Board and to vote on Life membership resolutions, but not with respect to any other resolution.
2. Under Rule 5, the Constitution of the Club is subject to the Corporations Act 2001 (Corporations Act) and the Registered Clubs Act 1976 (Registered Clubs Act). To the extent that any provision in the Constitution is inconsistent with mandatory provisions of these Acts or might prevent the Club being registered under these Acts, those provisions will be inoperative and have no effect
3. At least 50% plus one (a simple majority) of those members present and voting in favour of an Ordinary Resolution is required for it to be passed.
4. Each Ordinary Resolution must be considered as a whole and cannot be amended in substance by motions from the floor of the meeting, such as where that amendment negates the effect of a resolution.
5. Under section 10 of the Registered Clubs Act, benefits can only be provided to directors and certain members that are not offered equally to all full members of Club, if approved by the members. Ordinary Resolutions 1 and 2 are put to the members for approval under that section the Act.
6. Under section 10(6)(b) of the Registered Clubs Act, honorariums may be paid to directors if approved by ordinary resolution of the members. Ordinary Resolution 2 is put to the members for approval under that section of the Act.
7. The Ordinary Resolutions must be considered and voted on separately.
8. Directors Benefits are voted on by all members entitled to vote for the election of the Board (Associate and RSL Members).
9. Employees of the Club are prohibited from voting under the Registered Clubs Act and Rule 9(a) of the Constitution of the Club.
10. Proxy voting is prohibited under the Registered Clubs Act.
11. The Board recommends that the members vote in favour of the Ordinary Resolutions.
ITEM 3. ORDINARY RESOLUTIONS REGARDING DIRECTORS’ BENEFITS
ORDINARY RESOLUTION 1
That pursuant to the Registered Clubs Act 1976 (NSW):
(a) Approve expenditure by the Club of a sum not exceeding $260,000 (plus GST) in aggregate over the period to the next Annual General Meeting, for the reasonable expenditure for Directors on meals, drinks, accommodation, entertainment, transport, admission charges and other incidental expenses in attending gaming conferences, conventions, seminars, lectures, trade displays, educational, fact finding, study and information tours at venues anywhere in Australia or overseas in order to obtain knowledge of the gaming and entertainment facilities or to plan future club extensions and to improve the quality of amenities and services to the members of the Club including where required or appropriate reasonable expenses for Directors’ partners/spouses to attend.
Directors will also be provided with an electronic device to perform their role as a director, an allocated designated parking place in the car park, uniform or clothing indicative of their position as a director, and reasonable expense on a pre-Christmas dinner for directors and Guests.
Finally, where special and significant service by a member to the Club has been provided, the Board may in its discretion, incur the reasonable expenses to hosting a wake for the departed member.
(b) The members acknowledge that the benefits in paragraph (a) above are not available to members generally, but only for those who are Directors of the Club, and those persons directly involved in the above activities.
ORDINARY RESOLUTION 2
For the purposes of section 10(6)(b) of the Registered Clubs Act, in recognition of their services as members of the Board of Directors, a total of $374,795 in honorariums (inclusive of superannuation and to be apportioned between the nine directors as determined by the Board) is granted in respect of the period up to next the Annual General Meeting of the Club, payable in instalments and intervals to be determined by the Board.
By Order of the Board
Richard Errington Chief Executive Officer
17 March 2026