CHAPERONE POLICY Our Commitment Rooty Hill RSL Club Limited (West HQ/Company) is committed to ensuring the safety and well-being of all young people involved in sport and utilising our facilities. The role of chaperone is part of that commitment. We are committed to providing the best possible support for chaperones and the young people they work with and have under their care and guidance. The chaperone also plays an important role in creating a positive team and club culture, in fostering cooperation and team spirit. Use of Chaperones West HQ may appoint and use chaperones for events hosted by SGAC, tours and away trips when any of the athletes involved are under 18 years of age. The chaperone to athlete ratio will be at least 1:10, one chaperone for every ten athletes under the age of 18. For mixed teams or all girls teams at least one woman will be appointed as a chaperone. Chaperones may be appointed for away trips that include at least one overnight stay, other than clinics where no chaperone is required. Note: The Company will not allow its coaches to travel alone with athletes. Scope This policy applies to any person that is appointed as a chaperone for the Company, whether they are acting in a paid or voluntary capacity. This policy will continue to apply to a person after they have stopped their association or employment with the Company if disciplinary action, related to their role as chaperone, has commenced. Responsibilities The chaperone’s role varies from one team or event to the next. The final list of responsibilities will be determined by the coach or manager, depending on the age of the athletes, the nature of the event and the skills and qualifications of other accompanying adults. A chaperone accompanying a team or group of athletes will be required to: • • • •
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ensure the schedule is followed, for example, curfews, meal times, training sessions; make sure athletes have any clothing or equipment they need for competition or training, for example, the right uniform including ensuring leotards are clean and ready to be worn, make sure athletes have the relevant accreditations they may need for competitions; the Company will endeavour to ensure meals are provided with the accommodation. If meals are not provided the Chaperone will be required to, organise and prepare any “in house” meals and supervise athlete involvement in meal preparation and clear up; enforce bed times and complete room checks where necessary;
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