If you would like to discuss these minutes or any other Committee related matter, please contact your chairperson, COLIN FRASER ON Redacted Information
Committee of Management
Minutes of Meeting – 28th January 2026
Present: Colin Fraser (Elected Chair)
Lynn Jameson (Elected Vice-Chair)
Jim Hemphill
Alan Lamont
Elizabeth Stewart
Liz Robertson
George Thomson
In attendance: Larke Adger (CEO)
David Mills (COO)
1. APOLOGIES
Morag Orr
Amanda Aitchison
Cheryl Miller
2. MOTION TO APPROVE MINUTES, 17th December 2025
The Minutes of the meeting held on 17th December 2025 were approved by Committee
• AL Proposed / JH Seconded / Committee unanimously approved the minutes
3. MATTERS ARISING FROM THE MINUTES
GT referred to the SHR notifiable event, number 31359. He asked whether the bi-annual dry riser inspection checks had been booked. It was confirmed that they were implemented on 07th January 2026 and would be discussed further when Appendix 4 came up within the agenda.
The Chair actively encouraged members to sit at different places around the table.
4. DECLARATIONS or NOTES OF
5.
6. CASH IN BANK, INFLATION & INTEREST RATES
All cash balances across the 4 x WGHC bank accounts were presented by the CEO and a summary total provided, which stood at £1,126,314. This was an increase of £32.9k from the figure reported at the December meeting.
Inflation was reported at 3.4% (3.8% in the previous month) and interest rates were reduced to 3.75% (4.00% in the previous month). As requested by Committee, the CEO presented information on interest paid and balances of the 5 loans WGHC has.
AL asked if in future reports might Senior Officers report 3 years information so that comparison of cash holding balances can be seen.
• Committee noted the report.
7. GOVERNANCE, RISK, COMPLIANCE, HEALTH & SAFETY REPORT
The COO presented the governance, compliance, health and safety report to Committee.
As accepted practice and to give Committee assurance, the COO also reported:
FOISA / EIR Requests since last meeting = NIL
Subject Access Requests since last meeting = NIL
Information Data Breaches since last meeting = NIL
Open Notifiable Events with SHR = Three (31183 / 31359 / 31437)
The COO confirmed and provided assurance to Committee that the quarterly FOISA statistics had been provided, on time, to OSIC.
Under Health & Safety, Appendix 1 was discussed and Committee members provided their signatures to confirm acceptance of their responsibilities.
• Committee noted the report
8. MEMBERSHIP & USE OF THE COMPANY SEAL
The COO reported that since the last meeting, there has been:
Three commencements of membership:
Membership No. 816
Date of Commencement: 12th December 2025 Sole Tenancy
Membership No. 817
Date of Commencement: 30th December 2025 Sole Tenancy
Membership No. 818
Date of Commencement: 22nd January 2026 Sole Tenancy
Two cessations of membership:
Membership No: 419
Date of Cessation: 12th December 2025
Membership No: 797
Date of Cessation: 13th January 2026
• Committee noted the report
EOT – Moved away
EOT – Moved away
9. INTERNAL AUDIT - UPDATE
The CEO provided an update to Committee on the progress of the 2025-26 Internal Audit facilitated by WBg.
Areas discussed: Business Continuity & Disaster Recovery Planning, Rent Arrears & Collection of Rental Income, followed by Risk Management follow up recommendations from the previous year audit.
• Committee noted the report
10. COMMITTEE TRAINING PLAN - UPDATE
The CEO discussed the Committee Training Plan and thanked all Committee members for providing their answers and feedback to the doodle-polls sent.
The training days have been agreed for Tuesday 24th February, Wednesday 25th February, Wednesday 06th May and Wednesday 10th June 2026. All training sessions will be hosted between 18.00 and 20.00hrs.
• Committee noted the report
11. INVESTIGATION RECOMMENDATION DRAFT ACTION PLAN
The CEO presented Appendix 2 to Committee. This was a draft investigation recommendation action plan following the meetings of 10th and 17th December 2025. If approved, the plan will be provided to SHR in support of potentially closing down the notifiable event, 31437.
• Committee unanimously approved the investigation recommendation action plan
12. 2026-2027 BUDGET & 30 YEAR FINANCIAL PLAN
The CEO advised committee that the planned submission of the 2026-2027 budget and 30 year financial plan (Appendix 3) would be re-presented at the February meeting due to potential changes to the financial modelling, information from CAF Bank (or other lender) and the final outcome of the tenant rent consultation.
LR asked if the revised plans allowed for the re-commencement of component replacement, even if a smaller loan was taken The CEO confirmed this detail, yes.
• Committee noted the report and look forward to updated proposals in February
13. RENT INCREASE 2026-2027 CONSULTATION APPROVAL
The CEO reminded Committee of the previously discussed cashflow statements, budget pack and planned component replacement spend alongside history of previous, traditionally, low rent increases (15 years). Suggested rental increase for tenant consultation were identified at 5%, 5.5% and 6%. Committee discussed this.
AL, JH, LS, LJ and CF asked questions/made comments as appropriate.
• Committee unanimously voted for the rent consultation to be sent to tenants offering a suggested increase of 5.5% or 6%
14. NBS Mandate Update Approval
The COO reminded Committee of the current mandates signatories, two of which, were out of date. There was a requirement to remove the name of a previous signatory who was no longer a committee member and make alterations to others due to the changes in office bearers since the AGM in September 2025. There was also a request to update/amend policies so that new office bearers automatically become signatories and resigning officer bearers relinquish this role.
• Committee unanimously voted to remove WR / JH as mandated signatories
• Committee unanimously voted to add LJ as a mandated signatory
• Committee unanimously voted that policy be updated to remove ‘outgoing’ office bearers and add ‘incoming’ office bearers
15. NOTIFIABLE EVENT 31437 – COMMITTEE GOVERNANCE
The CEO referred Committee back to Item 11 of the reports indicating that a copy of the investigation action plan had been provided to SHR.
• Committee noted the report
16. NOTIFIABLE EVENT 31183 – CLADDING FINANCIAL IMPACT
The CEO provided an update to Committee regarding the open notifiable event with the SHR, no. 31183. This relates to the cladding issues at the FQ Flats, from the financial perspective to WGHC. The CEO further informed Committee details regarding SG funding, working in partnership with WHE and an update from the SHR regarding WGHC finances.
• Committee noted the report
17. NOTIFIABLE EVENT 31359 – TENANT HEALTH & SAFETY
The COO provided an update to Committee regarding the open notifiable event with the SHR, no. 31359. This relates to the recent Single Building Assessment undertaken at the FQ flats and the cladding issues from a tenant health and safety perspective An update of the fire action (Appendix 4) (Version 10.0) plan was discussed with Committee
• Committee noted the updated fire action plan (21.01.26 version 10.0)
• Committee noted the report
18. MEMBERSHIP APPLICATION – REVIEW PROCESS
The CEO discussed with Committee the separate processes of membership application and tenancy allocation. In accordance with the governance and standing order policy, 2 committee members have undertaken the membership meetings. However, it has proved to be difficult to always get 2 committee members to attend (due to work commitments etc.)
Committee were asked to approve that in extreme circumstances, only 1 committee member convene the meeting accompanied by a member of housing management staff
• Committee unanimously agreed/approved that in exceptional circumstances, membership meetings can be convened by 1 committee member, accompanied by a member of housing management staff – but this should not become considered ‘the norm’.
19. ANY OTHER COMPETENT BUSINESS
The Rolling Actions List was briefly discussed
Committee were informed of the ‘roundtable’ meeting of fully mutual cooperatives and the SHR. The CEO of the Confederation of Housing Cooperatives would also be in attendance alongside Ariane Burgess, MSP.
The CEO informed Committee of the CEO’s / COO’s attendance with Kirsty McNeill, MP and Blair McDougall, MP at the Co-operatives and Mutuals Sector Roundtable
Committee were informed of a staffing scenario and were asked to approve the promotion of the AHO to the position of HO with effect from 01st February 2026.
• Committee unanimously approved the promotion of the AHO to that of HO
20. DATE OF NEXT COMMITTEE MEETING
It was proposed the next meeting be held on Wednesday 18th February 2026 at 18.15hrs (Doors open at 17.45hrs)
• Committee approved the next Committee Meeting to be held on Wednesday 18th February 2026 at 18.15hrs.
Signed: Redacted Information Chair
Date: 18th February 2026
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