Graduate Studies at Emmanuel College
Student Handbook
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Greetings, It is a pleasure and an honor to welcome you to Emmanuel College. We hope that you find your time as an Emmanuel student intellectually stimulating and personally rewarding. The process of earning a degree or certificate is filled with significant academic, professional and personal challenges. For most students, earning this credential is a period of intense learning and scholarly achievement. It can also be a period of continued personal growth and maturation. The Office of Graduate Studies, the Division of Academic Affairs and the entire Emmanuel community are committed to making your experience at Emmanuel as productive, healthy and fulfilling as possible. This handbook is designed to provide you with valuable information that you will need in the next few years. It will also help connect you with the wide range of offices and professionals around the campus dedicated to supporting our students. In this guide you will find a summary of the regulations and guidelines governing graduate studies students at Emmanuel College, as well as descriptions of the many nonacademic resources available to Emmanuel students. This guide is only a starting point. We cannot emphasize enough how important it is for you to develop strong relationships with your peers, the academic advisor of your program, faculty and other members of the Emmanuel community. Many of the professional and personal connections you make here will continue to be important to you for years after you leave Emmanuel. To help students make these vital connections, Graduate Studies sponsors activities, workshops, and community-building receptions throughout the year. We hope to have the opportunity to meet you in person at some of these events. In closing, welcome and thank you for choosing Emmanuel College. Best wishes as you begin this next phase of your educational journey! Respectfully,
Ken P. Abert Executive Director Graduate Studies Emmanuel College
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EMMANUEL COLLEGE A Catholic, liberal arts and sciences college in Boston, Emmanuel College prepares men and women with the skills to succeed in tomorrow’s world and the social conscience to make a difference in the world. Founded in 1919 by the Sisters of Notre Dame de Namur, Emmanuel has a vibrant campus in the heart of the city. The 17-acre campus is located at the crossroads of the city’s medical, academic, scientific and cultural communities. Within walking distance from landmarks such as the Museum of Fine Arts, Fenway Park, Symphony Hall and renowned medical institutions, Emmanuel College’s location gives students access to the ultimate extended classroom, including many opportunities to become active members of the community and to participate in internships with the city’s most prestigious, leading-edge employers. A unique partnership with Merck & Co. Inc., whose Boston-area research laboratories are housed on Emmanuel’s campus, provides unprecedented opportunities for students and faculty, including lecture series and summer internships for Emmanuel students. Emmanuel offers an undergraduate liberal arts and sciences program as well as graduate and professional undergraduate programs. Students receive a supportive yet challenging educational experience with a wide-range of major and minor programs taught by an accomplished faculty. At Emmanuel, students become engaged learners in small interactive classes and develop leadership skills through participation in campus life. The Honors Program enables highly motivated students to participate with members of the faculty in exploring issues of current concern and interest. A strong internship and career development program also defines the Emmanuel College experience. Emmanuel is a founding member of the Colleges of the Fenway consortium, comprised of six neighboring colleges in Boston - Emmanuel, Massachusetts College of Art and Design, Massachusetts College of Pharmacy and Health Sciences, Simmons College, Wentworth Institute of Technology and Wheelock College - that together offer students more than 2,300 courses and jointly sponsor a number of events throughout the year. Student life is a vibrant part of the Emmanuel experience. Most students live on campus and participate in student organizations and/or on athletic teams. Nearly all are involved in volunteer service, including the City Year Serve-a-thon, Alternative Spring Break, afterschool tutoring programs at area schools and countless other service opportunities. The Jean Yawkey Center houses athletic, recreational and dining facilities, as well as the Jean R. Yawkey Center for Community Leadership. This center focuses on developing service and leadership skills for Emmanuel students and building connections with the young people of the City of Boston through after-school and summer programs. The Carolyn A. Lynch Institute and Emmanuel College strengthens the connection by enabling 3
the development and retention of teachers in urban school systems, focusing on training in math, science and technology. The Maureen Murphy Wilkens Science Center opened at the start of the 2010-2011 academic year. Designed to advance the educational mission of the College, the Wilkens Science Center increases opportunities for interactive teaching and learning and enables the College to better prepare students in the sciences and other fields. This state-of-the-art facility enhances the academic experience for students and faculty and optimizes the use of space to build community and foster collaboration. As a “green� building, the Science Center also maximizes energy efficiency and emphasizes sustainability.
Academic Information Emmanuel College Graduate Studies host on its web site the most current academic policies and information for undergraduate and graduate students. New students should review the policies and discuss questions with their Enrollment Counselor or Academic Advisor. In addition to reviewing this document, students should periodically check the academic information and policies web site. We are proud of the high level of support we offer to our students. Support services complement the high-quality delivery of academic instruction by our faculty members.
Academic Calendar Emmanuel College Graduate Studies offer undergraduate and graduate accelerated courses in a convenient seven-week format. Students pursuing a degree are able to begin studies year-round in the fall, spring and summer. Typically, students are able to begin an academic course every seven weeks. Please note that the academic calendar for Emmanuel College Graduate Studies differs from the academic calendar for Emmanuel College Arts and Sciences. Nursing courses follow the Arts and Sciences academic calendar for upper-division nursing courses. Fall 2012
September 3 (Mon)
Labor Day
September 4 (Tues)
Fall 1 classes begin (face-to-face and online)
September 15 (Sat)
December 2012 degree applications Due
October 8 (Mon)
Columbus Day - A&S classes cancelled/GPP classes are held
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October 17 (Wed)
Registration opens for Spring 2013 (seven week sessions)
October 21 (Sun)
Last day of Fall 1 Classes
October 24 (Wed)
Fall 2 Classes begin (face-to-face) *Mon classes begin Oct. 29; Tues classes begin Oct 30
October 29 (Mon)
Fall 2 classes begin (online)
November 12 (Mon)
Veteran’s Day - A&S classes cancelled/GPP classes held
November 21-24 (Weds-Sat)
Thanksgiving Break
December 16 (Sun)
Last day of Fall 2 Classes
Spring 2013
January 7 (Mon)
Spring 1 classes begin (face-to-face and online)
January 21 (Mon)
Martin Luther King Jr. Day - A&S and GPP classes Cancelled
February 15 (Fri)
May 2013 degree applications due
February 18 (Mon)
President’s Day - A&S classes cancelled/GPP classes are held
February 24 (Sun)
Last day of Spring 1 Classes
March 7 (Thurs)
Spring 2 classes begin (face-to-face) *Tues classes begin March 12 and Wed classes begin March 13
March 11-15 (Mon-Fri)
Arts and Sciences Spring Break (GPP classes are held)
March 11 (Mon)
Spring 2 classes begin (online)
TBD
Registration opens for summer 2013 (seven week sessions)
March 28 (Thurs)
Holy Thursday - A&S evening courses and all GPP classes are cancelled
March 29 (Fri)
Good Friday
April 1 (Mon)
Easter Monday - All A&S and GPP classes cancelled
April 15 (Mon)
Patriot’s Day - A&S classes cancelled/GPP classes are held
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April 28 (Sun)
Last day for Spring 2 Classes
May 11 (Sat)
Commencement
May 27 (Sat)
Memorial Day
Emmanuel College E-Mail Students and faculty are required to use their Emmanuel College e-mail account for all communication pertaining to their role within the Emmanuel College community. All communication from Emmanuel College will be sent to students and faculty via this e-mail account. This common e-mail system allows for consistent and reliable communication among students, faculty and administration. Please note that Emmanuel College e-mail access becomes available to new students 10 days prior to the start of their first class meeting. A student’s ID and password allows access to the Emmanuel College e-mail system, Online Academic Resources and Off-Campus Library Resources. In addition, students are responsible for checking the Emmanuel College Portal (also known as MySaints) for important announcements. The Portal is an excellent source for information and resources regarding career development, networking and campus events.
Helpdesk Support The Staff at the Helpdesk is available to answer questions regarding e-mail accounts or how to access Online Academic Resources. Phone: 617-735-9966 E-mail: helpdesk@emmanuel.edu Office Hours: 8:00 a.m. – 5:00 p.m. Monday – Friday In addition to the Helpdesk staff, Enrollment Counselors and Academic Advisors are available to assist students. Phone: 617-735-9700 E-mail: gpp@emmanuel.edu Office Hours: 8:30 a.m. – 7:30 p.m. Monday – Thursday; 8:30 a.m. – 4:30 p.m. Friday
Online Academic Resources Online Academic Resources is a real-time database that permits its students to view and register for course offerings by term, subject, meeting times, days and instructor assignments. On this site, students have the ability to confirm class meeting dates, instructors, and note any schedule and/or room changes. In addition, students can view 6
and print unofficial Emmanuel College transcripts, check both term and cumulative GPAs, and verify contact information including address, telephone number and e-mail address. Students may also make web payments, view billing statements and view financial aid award letters. The user ID and password is the same as it is for the Emmanuel College email.
Registering for Classes The Registrar’s Office is temporarily housed in the modular unit located in front of the Cardinal Cushing Library. Once renovations are completed in January of 2013 the Registrar’s Office will return to the second floor of the Administration Building. Students may continue to register for courses online through Online Academic Resources. To register via telephone or e-mail, please call 617-735-9960 or e-mail reg@emmanuel.edu.
Blackboard Vista Blackboard Vista is the learning management system used by faculty members for online learning activities and course content. Some instructors enable Blackboard Vista’s communication features such as Mail, Live Chat and Discussions. To log in to Blackboard Vista, go to http://portal.emmanuel.edu and click on Blackboard Vista in the Applications folder on the right side. The username is the same as the Portal username. The password is the student ID number (Please include the initial 00s in the number). All active Graduate Studies students are enrolled in the Blackboard Vista Orientation found on the Blackboard Vista homepage. It is accessible once the student logs in to Blackboard Vista. Students using Blackboard Vista may also visit the Cardinal Cushing Library web site for Vista support. Please note that course shells on Blackboard Vista are available to students two weeks prior to the first day of class and seven days after the end of the class. Students wishing to save course materials need to do this in their own personal electronic files. ECLearn (Canvas) Please note that Blackboard Vista will no longer be supported after January 2013. After an extensive review, Canvas was the unanimous choice for the new learning management system. In addition to improving on the standard features available in Blackboard Vista, ECLearn (Canvas) provides web and video conferencing tools, ePortfolios, and 24/7/365 user support for all students and faculty.
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In Fall 2012, a few selected fully online courses will be offered in ECLearn (Canvas). Beginning Spring 2013, ECLearn (Canvas) will be used in support of all teaching and learning. To log in to ECLearn (Canvas), go to http://eclearn.emmanuel.edu. The username and password is the same as the Portal username and password. Students can access the Orientation to ECLearn for Students at https://eclearn.emmanuel.edu/courses/630650
Attendance Policy Completing a course in an accelerated format requires that students take responsibility for their own learning outcomes. For face-to-face classes, students are expected to attend each and every class and arrive punctually. For hybrid and online courses, students are expected to attend class meetings as scheduled and participate regularly in the Blackboard Vista course shell throughout the course. In the case of a family, personal or medical emergency, the student is required to notify the faculty member as soon as they are aware of the situation. The faculty member will help to make arrangements to complete the work, if at all possible. Students who miss two or more class meetings of a face-to-face seven-week course may not be able to complete the course with a passing grade. Students are strongly encouraged to communicate with the faculty member or contact their academic advisor for assistance. Students who miss due dates for two or more assignments in an online or hybrid course may not be able to complete the course or receive a passing grade. Students should contact the faculty member or their academic advisor for assistance. Financial implications will result for students who choose to withdraw from a class.
Class Cancellations The decision to close the College due to inclement weather will be posted by 6:00 a.m. When the college is closed, Arts and Sciences daytime classes (those beginning between 8 a.m. and 4 p.m.) are canceled. The announcement will be posted in the following ways: RAVE Mobile Safety Emergency Notification System – faculty, staff and students must register for this service to receive notifications in their preferred fashion (text message, e-mail, voice mail). ¡ www.emmanuel.edu – an announcement will be posted on the main page of the website TV/Radio stations: o 7News/WRKO; o WCVB/Channel 5; o WBZ/Channel 4/radio1030; o Fox25 News 8
Depending on the weather pattern, the College may decide to hold evening classes which includes Graduate Studies classes and Arts and Sciences evening classes (evening classes are those beginning at 4:15 p.m. or later). This decision about evening classes will be made by 2:00 p.m. and will be posted in the following ways: RAVE Mobile Safety Emergency Notification System – faculty, staff and students must register for this service to receive notifications on their preferred device (cell phone, email, voice mail) Graduate Studies Snowline: 617-735-9900 ·www.emmanuel.edu – an announcement will be posted on the main page of the website TV/Radio stations: o 7News/WRKO; o WCVB/Channel 5; o WBZ/Channel 4/radio1030; o Fox25 News We strongly encourage all students, faculty and staff to sign up for the RAVE Emergency Notification System. Emmanuel e-mail addresses are automatically fed into the system, but individuals should also enter their cell phone number to receive a text message and a voicemail. An alternate e-mail address may be entered also, if appropriate. Go to the Portal and on the left, under “Applications”, click on “My Accounts” and then go to Emergency Notification System. Please consider your own safety when making a decision regarding travel.
Examination Policy 1. Final examinations shall be held in all courses with the exception of those designated as research, seminar, internships or studio courses. If a faculty member determines not to give an examination in a course other then these, he/she must give written notice as well as the reason for the projected omission to and receive permission from the Department Chair. 2. No faculty member may permit a student to write an examination at any other time or place than is specified on the examination schedule unless for good cause. If there is cause, the student must register a petition signed by the instructor and the Dean. The examination must still be taken within the examination period. 3. It is the professor's responsibility to distribute, proctor and collect the examinations. In exceptional circumstances in which a faculty member is unable to administer the examination, the faculty member must arrange for another member of the faculty to fulfill this responsibility. Both professors and students will be notified by the Registrar of the time and place for all regular examinations. A faculty member may change the time or place of a final exam through the Registrar’s Office. 9
4. If a student, by reason of illness and/or extenuating circumstances, does not take the semester examination, the qualification “INC” instead of a grade is assigned for the course. The instructor must file an “INC” form with the Registrar’s Office. 5. There are no retake examinations. 6. Students are not obligated to take more than two final examinations in one day. If a student has three or more examinations scheduled in one day, the faculty member whose examination(s) falls in the middle will reschedule the exam at the student’s request. The student must make the request no later than the last day to withdraw from classes for the semester, and must present evidence in the form of her/his class schedule and the final exam schedule to document the need for the accommodation. The new exam must be scheduled during the final exam period at the time agreed upon by the student and faculty member.
Academic Integrity Policy I. Definitions a) Plagiarism - Essentially, plagiarism is theft, the theft of the work of another person. In an academic context, it is the unattributed presentation of another person’s work under one’s own name. Plagiarism occurs whenever a student uses the work of another person without change or with merely minor changes and does not acknowledge that fact. Acknowledgement must be made of material obtained through oral communication, written text, audiovisual and other technological resources (e.g. CD_ROM, Internet). In written work, for example, the absence of quotation marks or indentation (to indicate quotation) suffices to establish the objective fact of plagiarism. Plagiarism can also occur in other circumstances (e.g. an art student presenting another's drawing as his/her own can be verified objectively. A finding of plagiarism merely establishes the fact and does not consider the student’s intention. b) Cheating- Cheating takes place on an examination or assignment when assistance is obtained from a disallowed source. Under no circumstances may a student submit as her/his own work or ideas of another person (except for text and notes associated with the course), whether exactly copied or paraphrased, unless explicit permission to the contrary has been given by the instructor. In addition, using notes or other outside sources of information during in-class examinations and assignments is prohibited, unless permission has been given by the instructor. Cheating also includes voluntary assistance in another student’s cheating, and may also include submitting the student’s own paper or project for credit in more than one course, unless the course instructors have been informed. II. Policy a) Teacher
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i. Students and Faculty of Emmanuel College are dedicated to the development of an academic community in which each strives to accomplish her/his work with integrity and respect for one another. ii. The College regards cheating and plagiarism as serious violations of academic integrity. The College therefore recommends and fully supports faculty members in their decision to impose strong sanctions for cheating and plagiarism, including giving a failing grade for the course. Students should be aware that they place themselves in jeopardy when they violate academic integrity. iii. Every teacher should stress in a clear and unambiguous manner what constitutes cheating and plagiarism and what penalties are likely to be imposed. This should be done early in the term and before the first written assignment. It is recommended that teachers raise the matter again during term to underline its significance. However, a teacher’s failure to do this can, under no circumstances, be sued as a student’s defense against a charge of plagiarism or cheating. iv. If a faculty member finds that plagiarism or cheating has occurred, she/he has the right to fail a student on the assignment or, at her/his discretion, to fail the student for the entire course. v. When plagiarism or cheating is found and a penalty imposed, the faculty member should notify the student, the student’s academic advisor, and the Vice President for Academic Affairs or designate of this in writing. A copy of the memo will be kept in the student’s file in the Registrar’s office until graduation. b) Students i. Plagiarism and cheating constitute serious violations of academic integrity. ii. By affixing his/her name to work the student is saying that the work is her/his own. iii. A student found to have plagiarized or cheated in all or part of an assignment may receive a failing grade for that assignment or for the entire course, at the discretion of the instructor. iv. A student may appeal an accusation of plagiarism to the Committee on Academic Integrity, but lack of intention will not be recognized as legitimate grounds for appeal. The Committee on Academic Integrity is comprised of 2 students, 2 faculty members, 1 academic administrator and the Vice President for Academic Affairs or designate. v. The Dean of Arts and Sciences, when informed that a student has violated the college’s academic integrity policy on more than one occasion, may notify the Committee on Academic Integrity of the matter through the Vice President for Academic Affairs. vi. Repeated violations of academic integrity may lead to further penalties which can be imposed by the Committee on Academic 11
Integrity. Those penalties can include suspension or expulsion from the college.
Grades and Transcripts Final grades are available through Online Academic Resources. Students who need official grade reports for tuition reimbursement or other purposes should contact the Office of the Registrar. Phone: 617-735-9960 E-mail: regmail@emmanuel.edu
Course Evaluations Students are given the opportunity to evaluate each course and instructor at the end of a class. A link is sent to the student's Emmanuel College email account, typically one week before the end date of the course. The evaluation is completed online for both face to face and online courses. Evaluations typically close 1 week after the end date of the course. The evaluations are anonymous and will be viewed by Graduate Studies administrators and the instructor of the course. Evaluations help instructors assess the strengths and weaknesses of their teaching strategies as well as help Graduate Studies administrators assess the strengths and weaknesses of the curriculum. Comments and ratings directly inform future teaching assignments. Students are encouraged to complete evaluations for each course they take, and Graduate Studies sees both positive and negative feedback as invaluable to maintaining quality academic programs.
Grade Changes Changes in any assigned grade will not be made beyond one term after the initial awarding of the grade. After consultation with the faculty member, a student who wishes to challenge a grade on a transcript or grade report should follow the procedure outlined below. 1. To determine an error in grading or another type of grievance exists: a. Student consults first with the faculty member involved. b. If the dispute cannot be resolved, student consults with his/her Academic Advisor. 2. If student wishes to challenge a course grade or information in record, a student will do this by: a. Submitting a formal appeal in writing outlining the reasons for the appeal to the faculty member involved, with a copy to their Academic Advisor. b. If a resolution between the student and the faculty member is not achieved, the case will be submitted to the advisor by the student. c. The advisor will ask the faculty member involved to respond in writing to the student’s appeal. The Academic Affairs Department may review 12
appeals to offer advice. A grade change can only be made with the faculty member’s consent. Note: Only the faculty member on record may change the grade.
Degree and Certificate Applications A Degree or Certificate Application form must be submitted to the student’s Academic Advisor by September 15th for December completion and by February 15th for May completion. The College will not be responsible for the graduation of any student who fails to submit the Degree or Certificate Application form. Participation in the May Commencement ceremony will be allowed upon successful completion of all academic requirements. Note: Students completing 6-course certificate programs do not participate in May Commencement.
Leave of Absence or Withdrawal from the College Students who choose to take a term off may experience an extended delay in graduation since some courses are not offered each term. Prior to taking a term off students should contact their Academic Advisor to determine a new graduation date. This information will prove valuable to students as they make important academic decisions. Students may withdraw officially from the College at any time. Students receiving financial aid must notify the Office of Financial Services in writing. Mere absence from classes and examinations is not a withdrawal, nor does it reduce financial obligations. A student holding a Federal Student Loan must complete exit counseling upon withdrawal.
Academic Advising and Student Resources Integral to an Emmanuel College education is our advising program. The Academic Advising Program is ongoing, beginning with a student’s first class and continuing during their entire period of study. The primary role of the Academic Advisor is to meet with students and advise on course selection and curriculum planning. Both the student and the advisor have roles and responsibilities. The Student will: ● be knowledgeable of degree requirements and policies as outlined in the Academic Catalog ● utilize technology, including the College’s e-mail, Online Academic Resources, Blackboard Vista and ECLearn to support the academic experience and receive information about student support services 13
provide pertinent information to help the Academic Advisor guide for the purpose of degree planning ● remain current with departmental requirements by visiting the Emmanuel College web site on a regular basis, including notices on the “Graduate Studies All Students Conference” ●
The Academic Advisor will: ● interpret academic policies and guidelines and providing examples and/or samples as appropriate ● monitor academic progress of individual students ● plan events and activities to support current students ● represent Graduate Studies students for access to resources of other College offices ● evaluate transcripts from prior learning for Emmanuel transfer credit ● meet with students as requested and guide them with priorities and goals ● assist the student to determine progress toward graduation requirements Academic Advisor for Undergraduate Programs in Management Jay Coggeshall: coggeshallj@emmanuel.edu Phone: 617-264-7709 Faculty Advisors for Undergraduate Program in Nursing (RN to BSN; BSN to MSN) Helen Ahearn: ahearn@emmanuel.edu Phone: 617-735-9840 Diane Arathuzik: arathuzi@emmanuel.edu Phone: 617-735-9845 Nola Della-Monica: dellamonican@emmanuel.edu Phone: 617-735-9767 Terri Jabaley: jabaley@emmanuel.edu Phone: 617-735-9882 Academic Advisor for Graduate Programs in Management Ken Abert abertk@emmanuel.edu Phone: 617-735-9886 Academic Advisor for Graduate Programs in Education: Teaching/Elementary and Secondary Tracks and School Administration Annette Stavros: stavrosa@emmanuel.edu Phone: 617-975-9298 Writing Standards 14
All written work is expected to meet College standards. Assignments will be graded for content and for basic writing skills. Short reports and reflections will have various formats per instructor guidelines. However, longer papers and research papers are expected to follow APA guidelines. All academic programs use the writing guidelines established by the American Psychological Association (APA). The Publication Manuel of the American Psychological Association (APA), 6th edition, is to be used for written work in Graduate Studies programs. The page limits mentions for reports must be followed. All assigned tasks must be included in the material that is submitted. Written assignments are to be typed, double-spaced, with APA margins, page numbers and appropriate headings to divide topic sections as identified in the directions for written assignments. The Cardinal Cushing Library provides an online tutorial in APA formatting. The tutorial can be accessed via the Library’s web site http://www1.emmanuel.edu/library/ and then clicking on “Tutorials.” Academic Resource Center The Academic Resource Center (ARC) offers a variety of free services to assist students in their quest for academic excellence. Through a variety of programs and interaction with professional specialists, students develop their potential and enhance their academic success. Students develop their independent learning skills based on their own strengths and learn effective study skills. Students may also take advantage of the Writing Center, which enables them to clarify their thoughts, revise the organization of their ideas, and refine the style of their writing under the guidance of professional writing specialist and peer tutors. Disability Statement Emmanuel College is committed to providing full access of its educational programs for qualified students. We practice a non-discriminatory policy and offer classroom and testing accommodations, and assisted technology to students with documented disabilities. The Disabilities Coordinator’s office ensures that all students with disabilities can actively participate in all facets of college life. Our goal is to coordinate and provide the kind of services that will enable our students with disabilities to reach their educational potential. In addition, our focus and responsibility is to increase the level of awareness among all members of the college community. The Disabilities Coordinator’s Office (Room G06) is located on the lower level of the Cardinal Cushing Library. Susan Mayo, Director of Disability Support Services Phone: 617-735-9923 Fax: 617-975-9322 TTY: 617-735-9755 mayos@emmanuel.edu 15
Academic Computer Center The Academic Computer Center located in room G07 of the Cardinal Cushing Library, the Macintosh classroom/lab located in rooms 410-411 in the Administration Building and the PC classrooms located in room 012 of the Administration Building and in the rooms 224, 225 and 226 of Marian Hall, are equipped to assist students and faculty in integrating computers across the curriculum. A growing software library, new technology, e-mail and the Internet are available in all locations for all students and faculty members. Library Services The Cardinal Cushing Library, open to all members of the Emmanuel College community, houses reference and circulating collections as well as online databases, reference works and journals. The Library holds more than 210,000 items in all formats (e.g., books, CDs, DVDs, videos, microfilm, books, reference materials and Catholic fiction). In addition, the Library maintains nearly 400 journal subscriptions and 45 online reference databases, the majority of which are accessible off campus. The Library staff offers information literacy sessions, workshops and web-based tutorials in research techniques, and participates in the First-Year Seminars for Liberal Arts and Science students. Two conference rooms in the lower level of the Library may be reserved for student group study. The Library also provides media equipment, including DVD and VHS camcorders, which can be reserved online at the Library web site, and maintains multimedia listening and viewing rooms equipped with DVD/VCRs, monitors and CD players for use by the College community. The Janet M. Daley Library Lecture Hall provides a technological center on the Emmanuel campus for lectures, courses, programs and special events. The Janet M. Daley Library Lecture Hall encourages interactive learning, facilitates connection across disciplines and provides an unparalleled educational resource in the heart of the Library. The Library’s automated network, Fenway Libraries Online (FLO), provides online access to Emmanuel’s print and media collections as well as to the collections of other area institutions. The FLO network is comprised of: Emmanuel College, Emerson College, Lesley University, Massachusetts College of Art, Massachusetts College of Pharmacy and Health Sciences, Museum of Fine Arts, New England Conservatory of Music, Wentworth Institute of Technology and Wheelock College. The FLO network maintains a shared online catalog of the members’ respective holdings, offers walk-in circulation and reference privileges and provides interlibrary loan services for document delivery of books and journal articles. The Cardinal Cushing Library is also a member of the 15-library Fenway Library Consortium (FLC), which grants students and faculty access to the 1.5 million volumes collectively held. The FLC includes the Brookline Public Library, Hebrew College, Roxbury Community College, Simmons College, Suffolk University, the University of Massachusetts 16
Boston and the nine members of the Fenway Libraries Online. All 15 institutions provide open access to research collections and most offer circulation privileges. Internships and Career Development Office The Office of Internships and Career Development offers a variety of resources to assist Emmanuel College Graduate Studies students in all phases of their career development. This includes individual career advising, walk-in hours, telephone appointments, electronic job and internship postings and resources for academic major or career decisions, including computerized career assessments. The office organizes a variety of employer based events both on and off campus such as employer information table and information sessions, alumni panels and joint career fairs through our collaboration with other career centers in Boston. All Emmanuel College Graduate and Professional Program students and alumni have access to Emmanuel College Career Connect (EC3), a career information management system. EC3can be found by visiting https://emmanuel-csm.symplicity.com/. Search for jobs, internships, career events, volunteer opportunities, and more. Upload your resumes, cover letters and references, and store them safely and securely. You will also have the opportunity to connect with employers and sign up for reminders about events and new postings. Log in using your Emmanuel College username and password. As a Graduate Studies student or alumni you can help out current Emmanuel College students as well. If your organization is looking to hire full-time or internship positions, have your Human Resources person or hiring manager set up an account in EC3. You can also send career opportunities directly to the ICD Office by e-mail at careerdevelopment@emmanuel.edu or call 617-735-9930. Finally, consider sharing your words of advice and insights into your career field before a group of students. Campus Ministry Campus Ministry lies at the soul of Emmanuel College’s mission, promoting a community spirit that lives and celebrates the messages of the Sisters of Notre Dame de Namur: a belief in the goodness of God and the goodness of God’s people. Emmanuel welcomes students of all faiths into our community. The Campus Ministry office seeks to create a vibrant, welcoming campus based on Gospel values. The office challenges and supports all students with difficult questions. Whether a student has a need for conversation or short-term pastoral counseling, the staff of Campus Ministry is eager to help. A variety of student-focused ministries, programs and discussions encourage all students to put their beliefs into action and share gifts with the Emmanuel community and beyond. The Jean Yawkey Center Use Policy All Emmanuel College students, faculty and staff must check in at the front desk and leave their Emmanuel ID to use the Gymnasium or Fitness Center. Emmanuel students may have one guest in the Fitness Center or Gymnasium and must provide valid photo ID for the guest when checking in at the front desk. The Emmanuel student host is responsible for 17
his/her guest and must accompany the guest for the duration of the time spent in the Gymnasium or Fitness Center. Bookstore Information Students may order materials online at the Emmanuel College Bookstore. Students may also phone in their book order to the bookstore at either of the following telephone numbers: 617-264-7697 or 617-739-2232. Call the bookstore or check the web site for hours. The course title and number may be found on the course syllabus. The bookstore will send the textbooks required for the course. Ground shipping is free. Charges apply for overnight or second day shipping. Students may also order books online for an in-store pickup. If the pickup will happen after hours, please note on the order that books are to be left at the Emmanuel College Safety Office. It is recommended that textbooks be ordered one session at a time, since textbooks may change or new editions may be published. When placing an order via the telephone, a student should identify him or herself as a Graduate Studies student. Campus Safety and ID Cards For the safety of all, it is required that students, employees and faculty members have a valid Emmanuel College photo identification card on their person while attending classes or visiting the campuses. The Campus Safety Office is located in the Administration Building, Room J001 on the Boston campus. Students must be registered and present documentation from the College that has their student ID number in order to receive a photo ID. The Campus Safety Office can be reached at 617-735-9710. Dining Services Emmanuel College’s main dining facility, Marian Hall, is located in the Jean Yawkey Center. It offers an all-you-can-eat buffet dining style with a wide assortment of foods rotating on a daily basis. Featured foods include: deli, grill, pasta, pizza, stir fry, salad, soups, fruit and cereal as well as a variety of treats from the dessert station. Students may purchase dinner at a cost of $7 per meal. For students looking to grab-and-go, the Atrium Café, located directly outside Marian Hall, offers express sandwiches, salads, and more. The Muddy River Café, which will reopen in January 2013 is located on the Plaza Level of the Administration Building and features a salad bar, paninis, sandwiches, hot subs and homemade soups.
Student Financial Services Policies and Procedures 18
Office of Student Financial Services Phone: 617-735-9938 Fax: 617-735-9939 E-mail: financialservices@emmanuel.edu Office Hours: 8:30 a.m. – 6:00 p.m. Monday – Thursday 8:30 a.m. – 4:30 p.m. Friday Tuition and Fees Tuition and fees are set on an annual basis in early Spring, which pertain to the upcoming academic year that begins in May. For the most current rates please visit our web site. Billing Procedures The tuition and fees for students are billed three weeks prior to the beginning of each session. Most forms of financial aid may be used as credit toward the student’s bill. Student loans of all types may be used as credit only if the loan has been approved by the College and by the lender. It is the student’s responsibility to pay any balance remaining after financial aid. All balances must be paid on or before the first day of class unless another payment arrangement has been made with the Office of Student Financial Services. Payment Methods Please see the Student Financial Services Guide or go directly to their web site for the most up-to-date information on ways to finance your education, including financial aid options. Emmanuel College also offers a deferment payment plan for Graduate Studies students. This payment option requires the student to pay 25% of the course tuition prior to the first day of class and allows deferment of the remaining 75% until 30 days after the last day of the course. To enroll in the deferment plan, a student must complete a deferment plan promissory note through the Office of Student Financial Services. This documentation must be updated prior to the start of classes at the beginning of each semester. Web payments, including credit cards, can be made online via the Online Academic Resources section of the Portal. (mysaints.emmanuel.edu). Check or money orders may be mailed to: ATTN: Office of Student Financial Services Emmanuel College 400 The Fenway Boston, MA 02115 Students must include their name and Emmanuel College ID number on the check or money order. For more information on payment methods, please visit our web site. Health Insurance 19
The Commonwealth of Massachusetts requires students enrolled at least three-quarter time to be covered under an acceptable health insurance plan. If a student is enrolled at least three-quarter time, he/she will be automatically be billed for the cost of the insurance unless a health insurance waiver is submitted. The waiver may be completed online at www.universityhealthplans.com. Students interested in enrolling in the College’s health insurance plan may do so at the site above. Insurance rates are set on an annual basis, with the current premiums available on the Office of Student Financial Services web site. Course Withdrawal and Refund Policy Note: This policy is for all Graduate Studies courses. This policy also applies to all courses which run at Emmanuel College in the summer semesters. To withdraw from a course, students must contact the Office of the Registrar by calling 617-735-9960 or e-mail reg@emmanuel.edu. When communicating via e-mail, students must request confirmation from the Office of the Registrar. Please note that non-attendance does not constitute withdrawal from a course; a student must contact the Office of the Registrar to officially withdraw. Students who do not officially withdraw will be responsible for the cost of the course. Withdrawal policy for face-to-face (F2F) and hybrid seven-week courses: Drops prior to the first class meeting (F2F or hybrid) the student receives a 100% refund. Drops prior to the second class meeting (F2F or hybrid), the student receives a 75% refund and a “W” on their transcript. Withdrawal policy for online seven-week courses: Online courses will open on Monday of the first week of a session. This will be considered the course start date. The Monday of the second week of a session, at 6:00 p.m. EST, will be the deadline for withdrawal to receive a 100% refund. Drops after the second class meeting for F2F or hybrid classes or after Monday of the second week of online classes, the student is liable for 100% of the tuition. Delinquent Accounts Students with a past-due balance are ineligible to attend classes, register for future courses, receive an official transcript or receive a diploma. If payment is not received in a timely manner, a $100 late fee will be assessed to the student’s account. If the account remains delinquent, the account will be referred to a collection agency and the student will be responsible for the costs incurred with the collection effort. Once an account is referred to an outside agency, all inquiries and payments are made to the collection agency. Emmanuel College Employer Connect As part of Emmanuel College’s mission of service to our students, we extend our reach to the communities of which our students are a part: employers, community colleges, and 20
other sponsoring organizations. Employer Connect, a service from Graduate Studies, allows employers to partner with Emmanuel to the benefit of current and future students. Partnerships elements may include: Partial tuition scholarships for employees of partner organizations Onsite classes at employer sites Direct employer billing for employees receiving tuition assistance from their employer Information sessions at employer sites Responsive curriculum offerings based on workforce development goals Students interested in exploring a partnership between their employer and Emmanuel College should visit the Employer Partnerships section of the Graduate Studies web site or contact the Office of Graduate Studies at 617-735-9700 orgpp@emmanuel.edu. Parking For the 2012-2013 academic year, parking passes will be issued per session or per semester. Parking passes are valid from 5:00 pm to 11:00 pm Monday through Friday, and all day on Saturday. It is also only valid during the date range printed on the pass. Unfortunately due to parking restrictions daily passes are not available. Please visit the web site to view parking rates and complete an application for a parking pass. Snow Removal During the winter months, a snow emergency may be declared. Failure to move cars to facilitate snow removal will result in immediate towing. Declaration of snow emergency will be posted on Emmanuel’s e-mail and conferencing system. During inclement weather, parking is allowed only in the Yawkey Center.
Emmanuel College Community Standards and Student Responsibilities Emmanuel College has a long-standing reputation for academic excellence and intellectual inquiry, for values-based education and for a caring, friendly environment. Members of the Emmanuel College community are expected to demonstrate respect and show sensitivity to differences in others. All members of the community are entitled to and responsible for maintaining an environment of civility that is free from disparagement, intimidation, harassment and violence of any kind. Community Standards for Emmanuel College Students We expect each member of the community to take responsibility for building and improving the quality of our community and when necessary will communicate with those in a position to make changes. 21
We expect that members of the Emmanuel community will take pride in their environment and take personal responsibility for keeping it clean. We expect that as an educated community we will have a tolerance for others opinions and openness to their perspectives. We expect that every member of the Emmanuel community will respect personal and public property. We will not tolerate the destruction or theft of personal or public property. We will not tolerate graffiti. We expect that every member of the Emmanuel community will accept diversity and civil dealings with each other. We will not tolerate racism, sexism, classism, or discrimination based on sexual orientation. We hope that all students will model and teach respect. We hope that every member will reach out to one another with care and concern in a friendly manner, strengthening the sense of campus community. The Drug Free School and Communities Act of 1989 The Federal Drug Free Schools and Communities Act of 1989 requires all institutions of higher education to adopt and implement a program to prevent the use of illicit drugs and the abuse of alcohol by students and employees as a condition of the institution receiving federal funds or any other form of financial assistance under any federal program. Emmanuel College prohibits the unlawful possession, use or distribution of illicit drugs and alcohol by any student or employee of the College while on College premises, while performing any work for the College, on or off its premises, or while otherwise participating in any College activity, on or off College premises. Students are prohibited from participating in any College activity, on or off College premises, while under the influence of alcohol or illicit drugs. Student Code of Conduct Emmanuel College students are expected to abide by all policies of the College including but not limited to those in the academic catalog or on the web site. The following actions are considered violations of the Emmanuel College Student Code of Conduct and are punishable by sanctions imposed in accordance with the judicial procedures of Emmanuel College. Conduct Code Violations: 1. Injury or threat of injury to self or others. 2. Physical or verbal altercations or abuse. 3. Intimidation, threats or harassment of any kind of another person or group of persons, or action which threatens or endangers the health, well-being or safety of self or another person.
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4.
5. 6.
7. 8. 9. 10. 11.
12. 13. 14.
15. 16.
17. 18.
19. 20.
21.
Use, sale, distribution, possession or being in the presence of drug paraphernalia or stimulants, intoxicants, or drugs other than drugs prescribed by a physician for the student’s own use, or over-the-counter drugs. Intoxication, or use, sale, distribution, possession or being in the presence of alcoholic beverages or related paraphernalia on campus, regardless of age. Deliberate or careless endangerment of self or others including but not limited to: creating fire risk; tampering with and/or falsely activating fire or other safety alarms or equipment; climbing on building roofs, hanging out windows; throwing items out windows; not evacuating building when alarm sounds or when asked to leave. Gaining or assisting in unauthorized entrance into College facilities. Initiation or circulation of a report or warning of an impending crime, emergency or catastrophe, knowing that the report is false. Possession or use of firearms, guns, knives or other weapons, mace, explosives, dangerous chemicals, fireworks or other items with potential to cause harm. All forms of sexual misconduct, including any form of unwanted sexual advances or contact. Behavior or conduct that is disorderly, lewd or indecent. Disregarding the privacy of self or others, including indecent or inconsiderate behavior and exposure of others to highly offensive conditions. Such inappropriate behavior or conduct may include but is not limited to touch or patting, written or verbal comments or suggestions, obscene or offensive pictures or “jokes,� hostile or threatening gestures. Behavior or conduct that serves to degrade the status of self or others. Damage to, vandalism of, or alteration of the property of the College, the property of a member of the College community or other personal or public property. Attempted or actual theft of, or unauthorized possession or use of College property, the property of a member of the College community or other personal or public property. Smoking in a campus building or outside designated campus smoking areas. Behavior or conduct, including but not limited to hazing for the purpose of initiation, the property of a member of the College community or other personal or public property. Acts of dishonesty, including those applicable to the classroom. Furnishing false information. Violation of the Computing and Communication Acceptable Use Policy including but not limited to illegal downloading of music or video and unauthorized access to College information systems. Gambling in any context related to their role as a student within the Emmanuel College community. Obstruction or disruption of College activities, including but not limited to teaching, research, administration, campus services, discipline, organized and/or sponsored events, and operation and maintenance of any property owned or controlled by Emmanuel. Failure to comply with the lawful directions of any College official, staff member or student employee who is acting in the performance of their duties or who has 23
22. 23. 24. 25. 26. 27.
28. 29.
30.
responsibility in the absence of a particular official. Failure to render reasonable cooperation when requested by others. Use of College name, seal or other forms of College identity without written permission from Emmanuel College. Solicitation, without the written permission of the Dean of Graduate Studies or appropriate designee. Noise disturbances or disruptive activities and/or activities which can cause damage or risk. Refusal to identify oneself and show identification and/or to provide an accurate local address when requested by a College official. Playing sports in academic or residential buildings or in restricted areas, including but not limited to the Merck lawn. Violation of rules and regulations published by College offices and departments, including but not limited to parking and traffic rules, residence hall regulations, food service rules, fitness center rules and health regulations. Conduct that is a crime of the Commonwealth of Massachusetts or the U.S. Inciting others to commit any of the acts listed above; involvement as an accessory to any of these acts; failure to take responsibility for one’s guest(s); assisting or encouraging others to engage in violations; staying with violator when there is enough time and opportunity to leave. Other actions committed on or off College property may also be subject to penalties, provided that the actions of the student are related to the security of the College community, the integrity of the educational process or the reputation of the College.
Graduate Studies Student Conduct Process The College expects all students to take responsibility for their actions and be willing to accept the consequences of their behavior. College regulations have been designated to protect the rights of all of the members of the community and to insure the integrity of the institution. The student conduct process for Emmanuel College, and specifically Graduate Studies, is intended to instill a sense of responsibility to the classroom setting and the general Emmanuel community. Collective work and responsibility are possible only as long as students, faculty and administrators feel confident that the rules will be enforced for the benefit of the entire Emmanuel community. When infractions of specific academic or social regulations occur, the cases will be heard at the appropriate level by a College official. Disciplinary Procedures The Director of Graduate Studies is responsible for enforcing College regulations and maintaining good order on campus or in the satellite facilities of Graduate Studies. Commensurate with this responsibility, the Executive Director or the Executive Director’s designates have the authority to investigate and to take action on all student misconduct cases in accordance with the procedures described in this section. When a section is alleged to have violated the Student Code of Conduct, typically the following procedures are followed: 24
An incident report is written which documents the alleged violation and the student alleged to be in violation. The incident report is submitted to the Office of Graduate Studies. The Manager of Student Services will determine the need for an administrative conference or the calling of an Ad Hoc Board. The student alleged to be in violation of the student code receives communication informing him/her of the date and time of the conference. The student is expected to attend this meeting. The student meets with the administrator or the Ad Hoc Board hearing the case. The student is given the opportunity to respond to the charges him/her. If the student neglects to attend the conference or hearing, the case is heard in the student’s absence without the benefit of the students input. A decision is made by the administrator or Ad Hoc Board as to whether or not the student is responsible for the alleged violations, and the outcome is communicated to the student. If the student is found responsible, sanctions are rendered and communicated. The student may appeal the decision according to the appeal procedures. Indecent Reports In cases of alleged violations of the Student Code of Conduct, an incident report can be filed by a staff member from the Office of Graduate Studies, a faculty member, or another member of the College community. Community members who wish to file anonymous complaints and do not want their names released need to know that their complaint may be used for information purposes only, and the alleged violator may not be referred for judicial action. Student Rights At an Administrative Conference or an Ad Hoc Board hearing, the student has the following rights: To respond to the charge or accusation and to offer any additional information which might be helpful in resolving the case. To refrain from answering any questions which may be asked To present witnesses on his/her behalf. To be accompanied by an Emmanuel student advisor of his/her choice, who is not a party to the case. To be informed of the appeal procedures. Sanctions The scope of disciplinary sanctions that may be imposed on students includes but is not limited to: warning; probation; loss of privileges; fines; stay away order; interim suspension; dismissal. Emmanuel College reserves the right to suspend or dismiss a student from the College for violation of College policy. In cases where the presence of the student at the College would constitute a danger to themselves or other persons, to property, or to the normal conduct 25
of College activities, a student may be suspended immediately and restricted from all or part of the campus until a full disciplinary hearing is held. The student is entitled to discuss the basis for the decision with the college official rendering the suspension or expulsion decision. Final authority over suspension or expulsion rests with the Dean of Graduate Studies. Judicial Sanctions Any one or more of the preceding sanctions may be imposed upon any student responsible for violating the Student Code of Conduct. Additionally the administrator or Ad Hoc Board may render a sanction not listed but one which would be consistent with the violation. Warning A written notification of the conduct engaged in is inconsistent with College policy and that a future violation may result in a more severe sanction being imposed. Hazing Law The Commonwealth of Massachusetts, in response to incidents involving personal injury and death, has prohibited the act of hazing. The term “hazing� shall mean any conduct or method of initiation into any student organization, whether on public or private property, which willfully or recklessly endangers the physical or mental health of any student or other person. Such conduct shall include (but is not limited to) whipping, beating, branding, forced calisthenics, exposure to the weather, forced consumption of any food, liquor, beverage, drug, or other substance, or any other brutal treatment or forced physical activity which is likely to adversely affect the physical health or safety of any student or other person, or which subjects students or other persons to extreme mental stress, including extended deprivation of sleep or rest or extended isolation. Notwithstanding any other provisions, consent shall not be available as a defense to any prosecution under this action. Policy on Sexual Harassment Emmanuel College seeks to create and maintain an academic environment in which all members of the community are free of harassment based on sex. The institution espouses Catholic values, which infuse the academic program. Underwriting the community life is the awareness on the part of every member of the rights and human dignity of every person. Attitudes of condescension, hostility, role stereotyping and sexual innuendo weaken the health of the community. Furthermore, harassment based on sex compromises the integrity of a liberal arts education, as it makes the learning and working environment hostile, intimidating, and offensive. It destroys opportunities for students to develop strong, positive self concepts and a sense of self confidence, which is essential to living out the ideals of a liberal education. Persons who harass others compromise their own integrity and credibility. Consequently, no form of sexual harassment will be tolerated on campus. Definition 26
Sexual harassment is defined as unwelcome sexual advances which interfere with an individual’s work, academic, residential, or co-curricular environment, and/or coercive behavior which threatens employment or academic reprisal, or promises reward contingent upon obtainment of sexual favors.
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