CSMC EAST EXHIBITOR MANUAL
Location of Exhibits
Crowne Plaza Moncton Downtown 1005 Main St, Moncton, NB, E1C 1E6
Exhibitor Packages
The exhibitor registration desk will be located at the Crowne Plaza by the main ballroom. Individual badge pickup will be onsite at the registration kiosks on Wednesday, April 29th starting at 7:30 a.m.
Material Handling (Drayage)
Exhibitors are responsible for handling the materials to be utilized in the allocated booth space. Please visit the front desk to retrieve any materials stored in the CSMC East room.
If goods arrive onsite, and arrangements have not been made to have the goods removed from the hotel preshow storage room and delivered to the booth, the CSMC management authorizes its official show services contractor to do the work at the expense of the exhibitor.
Set-up of Exhibits
Enter the lot off Highfield Street, entrance is located to the right. Please note, a tailgate won’t reach the landing. Exhibitor will have to carry it in or go around to the back of the building to the hotel entrance to use the general elevator and up to the main floor. Trade show items, such as cushions, flyers, etc., can be shipped up to five days ahead of the show directly to the hotel (Thurs., April 23, 2026).
Standard Booth Equipment
Each booth will be 10’ wide x 8’ deep. It is important to note that the exhibit hall is carpeted. Electrical is available and should be coordinated with Dominique Sedlezky by contacting her at dominique.sedlezky@vgm.com
Failure to Occupy Exhibit Space
If space is not occupied by the close of the exhibit installation period—9:00 a.m. on Wednesday, April 29, 2026—this space will be considered a “no-show” and the exhibitor will forfeit the space. This forfeited space may be resold, reassigned, or used by the CSMC East management without obligation on the part of the CSMC East for any refund whatsoever.
Subletting the Space
Exhibitors may not assign or sublet any space allotted to them or advertise goods other than those manufactured or sold by them in the regular course of their business. No sign or courtesy card is to be displayed for any equipment, product, or service for demonstration purposes unless the supplier of such equipment is also an exhibitor at the conference.
Badges
Exhibitors may pick up their badges at the registration desk starting at 7:30 a.m. on Wednesday, April 29. Badges are required for entry to the exhibit hall, other than during set-up and take-down times. Badges are allotted according to the booth space reserved. You will be contacted for a list of booth personnel prior to the conference. Please ensure that the information you provide is accurate as that is how the badges will appear. Badges must be registered by end of day on Monday, April 27. If you have any questions, please do not hesitate to contact us at csmceast@vgm.com for assistance.
CSMC East
Email: csmceast@vgm.com • Web: www.csmceast.ca
Booth Size
100 sq. ft. (1 standard booth)
200 sq. ft. (2 standard booths)
Complimentary Allotment
3 complimentary badges
6 complimentary badges (partners only)
No more than THREE exhibitor representatives for each 100 square feet of exhibit space will be permitted in the booth at any one time. Exhibits must be attended and maintained during the show hours by at least one company representative.
Exhibit Schedule
Wednesday April 29th • 9 a.m. to 4 p.m.
Thurday April 30th • 9:30 a.m. to 2:00 p.m.
Security
Exhibitors must make provisions for safeguarding goods, materials, equipment, and displays at all times. Security will be provided for the exhibit area after exhibit hours. The Canadian Seating & Mobility Conference East, the Crowne Plaza, and the service contractors do not guarantee or protect exhibitors against loss or damage of any kind. All exhibitors must have proper identification to enter the exhibit area.
Publicity & Media
No exhibitor shall solicit, request, or give interviews to representatives of the press, nor shall written material be submitted to the press for publication, without prior written approval of the CSMC.
Advertising Materials
Advertising materials may be distributed from booths only and must not be placed on Crowne Plaza meeting rooms’ chairs or left in public places.
Responsibility for Losses
The Canadian Seating & Mobility Conference East and its committee will not be held responsible for losses due to cause or conditions beyond its control, such as war, panic, mobilization, strike, civil disorder, fire, flood, or other similar conditions which might prevent the exhibits from opening on time, continuing through the scheduled dates, or opening at all.
Restrictions
The conference committee reserves the right to restrict exhibits which, because of noise or any other reason, become objectionable, and to close without indemnity the exhibit of any exhibitor who shall refuse after notice to conform to the rules that apply to the other exhibitors. The conference committee reserves the right to ban objectionable novelties and prevent the sale or distribution of any articles or products, which it believes may endanger the health and safety of those attending the conference.
Liability
Neither the Canadian Seating & Mobility Conference East, the Crowne Plaza, the employees thereof, nor their representatives will be responsible for any injury, loss, theft, or damage that might occur to the exhibitor, or his employees, or his property, from any cause whatsoever prior to, during, or subsequent to the period covered by the exhibit contract. The exhibitor agrees to indemnify the Canadian Seating & Mobility Conference, The Crown Plaza, Bob Lee Productions, the employees thereof, and their representatives, against any claims for such loss, damage, theft, or injury.
This also includes any period of storage prior to and following the conference. The exhibitor, upon signing the contract, expressly releases the foregoing from any and all claims for loss, theft, damage, or injury.
Dismantling of Exhibits
Dismantling of exhibits will commence no earlier than 2 p.m. on Thursday, April 30, 2026. All exhibit material must be removed from the exhibit hall by 6 p.m. In order to facilitate a smooth move out of the exhibits, a move out schedule with be provided to all exhibitors prior to the show.
Accommodations
We recommend exhibitors stay at the conference headquarters hotel. Reservations made prior to our room block cut-off date—March 29—will receive the preferred rate of $169+taxes per night for a single or a double room. It is recommended that you reserve your room as soon as possible as space is limited.
You may book your room directly through our hotel accommodation link on our website www.csmceast.ca or by contacting the hotel directly. Please reference the Canadian Seating & Mobility Conference East when reserving rooms to receive the preferred guest rate.
Conference Hotel
Crowne Plaza Moncton Downtown, 1005 Main St, Moncton, NB, E1C 1E6 Tel. 506-854-6340
Further Assistance
Should you require further assistance, please contact CSMC East Team.
CSMC East Team
Email: csmceast@vgm.com Web: www.csmceast.ca
CSMC Office Headquarters 105-3050 Harvester Road Burlington, ON L7N 3J1