Soumitra Shende, B.ARCH, M.ARCH Registered Architect. 14th April 2022 To, Hon. Secretary / Chairman, New Monalisa Co-Op. Housing Society Ltd. St. John Baptist Road, Bandra (West), Mumbai – 400 050. Sub: Proposal for Project Management Consultancy (PMC) Services concerned with Redevelopment work of your Society Premises through appointment of Developer. Dear Sir / Madam, We are pleased to submit our proposal for professional project management consultancy (PMC) services for the proposed redevelopment work of your society. A. Scope of work: Phase 1: Project Inception Stage This phase will comprise of professional work to be rendered from the date of issue of work order up-to the date of approval of Project Feasibility Report. 1. Physically surveying of the typical flats in the building. 2. Ascertaining and certification of carpet areas of individual members on the basis of drawings & physical survey. 3. Physical survey of the plot, verification of area in possession and preparation of drawing. 4. Review of the Society Documents.
6. Incorporating overall project costs, current market scenarios as part of feasibility study in order to access the feasibility through various commercial parameters and recommending best possible scenario for redevelopment. 7. Presentation of feasibility study report to the General Body of the Society and advising the General Body about all aspects of Society redevelopment processes. ________________________________________________________________________________________________________ WeWork, Vijay Diamond, B Cross Road, MIDC, Andheri (E), Mumbai – 400093. Tel: +91 9867134201
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5. Preparing Feasibility report including details of existing carpet area, plot area, FSI and TDR/FSI that could be available for Redevelopment as per DCPR 2034 and by understanding requirements of Society Members.
8. Concluding the Phase with definitive approach and way forward towards Redevelopment. Phase 2: Pre-Construction Phase: This Phase will comprise of professional work to be rendered from the date of approval of feasibility report till members are called upon to vacate their respective premises. This phase is divided into following 2 sub phases. Detailed Scope of work as follows: Phase 2(a): Tender Document preparation This sub phase shall involve following scope of work 1. Ascertaining requirements of the members of the Society to be included in the tender document by periodic interactions. 2. Preparing Detailed Tender document including legal aspect, list of amenities, material specifications etc. which will form basis of Development Agreement. 3. Conducting Pre-Bid conferences. 4. Assisting the Society in floating the tender. Phase 2(b): Developer selection & assistance in technical aspect of DA 1. Scrutinizing received Tenders and preparing comparative analysis of the same. 2. Carrying out project site study visits of shortlisted Developers and reporting the same. 3. Assisting the Society, the process of deciding upon the developer and the terms of Development. 4. Advising the Society about technical aspects in the drawing up of the development agreement and other required documents. 5. Advising the Society in interpreting the building plans. 6. Ensuring that the plans reflect the correct areas of the flats to be given to Members. 7. Ensuring that the plans approved by BMC are as per the Development agreement. 8. Ensuring that the IOD, Commencement Certificate and all permissions / NOCs of the concerned authorities are valid.
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9. Certifying the moving out phase for the Society.
________________________________________________________________________________________________________ WeWork, Vijay Diamond, B Cross Road, MIDC, Andheri (E), Mumbai – 400093. Tel: +91 9867134201
Phase 3: Construction Phase The scope of work would comprise professional work to be rendered from the date of members vacating their premises up to the date of existing members taking possession of their new premises. The scope of work as follows: 1.
Supervising the work carried out on site on a daily basis by appointing experienced engineer and supervisor. (Option A only)
2.
Supervising the work carried out on site on twice a week basis by Senior professional. (Option A & Option B)
3.
Checking of Quality Check records for Materials.
4.
Review of construction drawings and documentation and informing the Society about crucial aspects.
5.
Providing the Society at regular intervals (bi-monthly basis) with progress reports.
6.
Project Schedule monitoring and advising society in case of anticipated delays.
7.
Carrying out intermediate work & quality audit and preparing snagging report.
8.
Carrying out quality and compliance snagging report for sample flat prepared by Developer.
9.
Holding periodical coordination meetings with the Society, lawyers and the Developer/ their Architects to ensure smooth progress of the project.
10. Ensuring that the construction activity is commenced carried out and completed strictly as per development agreement, the approved plans, and all other requisite approvals granted by the concerned authorities. 11. Ensuring that the members are provided their new premises of the agreed area, with the agreed amenities and as per agreed terms.
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12. Ensuring smooth handover of the new premises to the existing members of the society after Occupation Certificate (OC) is obtained by the Developer.
________________________________________________________________________________________________________ WeWork, Vijay Diamond, B Cross Road, MIDC, Andheri (E), Mumbai – 400093. Tel: +91 9867134201
B. Remuneration: Option A: For the full-time supervision model during construction, our total fees for the project including all 3 phases shall be Lump sum Rs. 64,00,000/- plus GST at an applicable rate. OR Option B: For the periodic supervision model during construction, our total fees for the project including all 3 phases shall be Lump sum Rs. 42,00,000/- plus GST at an applicable rate. Phase wise Remuneration for the above-mentioned services shall be as follows: a. Fees for Phase 1 - Project Inception phase:
Rs. 1,50,000/- (Common for Option A & B)
Installments: 01
Rs. 1,00,000/-
At the time of our appointment along with work order
02
RS. 50,000/-
At the time of presentation of Feasibility report to the Society
Terms & Conditions: i.
GST at an applicable rate shall be extra.
ii.
Please note that the cost of procuring information such as DP Remarks, TP Remarks & Traffic Remarks and all other relevant documents shall be extra and as per actual expenditure and is not included in the above-mentioned remuneration. Alternatively, Society can provide us with the same information.
b. Fees for Phase 2 - Pre- Construction Phase: Rs. 13,50,000/- (Common for Option A & B)
01
Rs. 2,00,000/-
At the time of our appointment / initiation of this Phase.
02
Rs. 1,00,000/-
At the time of submission of comparative analysis of received Bids.
03
Rs. 4,00,000/-
At the time of selection of the Developer. Rs. 2,00,000/- out of this will be due within 4 months from the date of submission of comparative.
04
Rs.5,00,000/-
At the time of Execution of Development Agreement (DA). Rs. 2,50,000/- out of this amount will be due within 4 months from the date of appointment of Developer.
________________________________________________________________________________________________________ WeWork, Vijay Diamond, B Cross Road, MIDC, Andheri (E), Mumbai – 400093. Tel: +91 9867134201
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Installments:
05
Rs.1,50,000/-
At the time of Developers procuring IOD for the project.
Terms & Conditions: i.
GST at an applicable rate shall be extra.
ii.
Society shall bear expense towards advertising in newspaper, float and accept submission of Tender at Society premises and retain all the proceeds of sale of Tender Documents to Bidders. (If opted by the Society)
iii.
Society shall independently appoint Legal Advisor / Advocate / Solicitor to draft Development Agreement, Individual Agreements, title Clearances etc. Fees for the same are not covered under our proposal.
c. Fees for Phase 3 -
Construction Phase:
Option A: For Full time site supervision -
Rs. 49,00,000/- (Rupees forty-nine lakhs only)
OR Option B: For Periodic site supervision – only)
Rs. 27,00,000/- (Rupees twenty-seven lakhs
Option A - Installments: 01
Rs. 1,20,000/- Bill will be raised at the end of every month; thus, totaling to Rs. per Month X 36 43,20,000/months
02
Rs. 80,000/-
Completion of Parking Floors
03
Rs. 2,00,000/-
On RCC Completion of the entire Building
04
Rs. 3,00,000/-
At the time of Developer procuring OC for the project and members moving in.
01
Rs. 60,000/- per Bill will be raised at the end of every month; thus totaling to Rs. Month X 36 21,60,000/months
02
Rs. 40,000/-
Completion of Parking Floors
________________________________________________________________________________________________________ WeWork, Vijay Diamond, B Cross Road, MIDC, Andheri (E), Mumbai – 400093. Tel: +91 9867134201
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Option B - Installments:
03
Rs. 2,00,000/-
On RCC Completion of the entire Building
04
Rs. 3,00,000/-
At the time of Developer procuring OC for the project and members moving in.
Terms & Conditions: i.
Society can opt for either of the above-mentioned options.
ii.
Amount equivalent to 6 months remuneration in either of the options selected shall be paid to us as retainer advance at the time of initiation of this Phase (Start of piling / excavation), which shall be adjusted on pro rata basis from every subsequent monthly bills.
iii.
In the case of project extending beyond 36 months, our monthly remuneration installment rate will be decided mutually for continuation depending upon the scope of work required at that point of time.
iv.
GST at an applicable rate shall be extra.
This entire proposal shall remain valid for a period of 60 days from the date of its submission. We look forward to forming a professional relationship with your society and help you confidently sail through this complicated process of redevelopment. Please do not hesitate to call us with any questions or concerns. Sincerely,
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Soumitra Shende 14/04/2022 (For COVE Architects)
________________________________________________________________________________________________________ WeWork, Vijay Diamond, B Cross Road, MIDC, Andheri (E), Mumbai – 400093. Tel: +91 9867134201