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VERY IMPORTANT INFORMATION FOR Exhibit Hall 3 exhibitors! changes at the convention center ALL Hall 3 Exhibitors must be moved Thursday, August 13 NO LATERTHAN 10:45 PM Any booth material behind will be charged to the exhibiting company for labor and clean


Newcomers’ Tour - FREE for first-time Exhibitors and attendees only- Sneak Peak TourWednesday, August 12 8:00am-8:45am. Sponsored by Billy Long Enterprises, th Abbott-Ipco, Inc.
Women in Horticulture Nightcap - Tuesday, August 11th 7:30-9:00pm. Location TBD. Sponsored by Roundtree Landscaping and Fairway Landscape.
Women in Horticulture Gathering - For Ladies Only-Wednesday, August 12 2:304:00pm. Room 217. Sponsored by Action Visa Assistance, Leaf Landscape Supply, Roundtree Landscaping, Landscape Art, Native Texas Nursery, R & R Landscaping, New Earth, Southern Nurseries, Hotchkiss Insurance. th
Welcome to San Antonio Party - Our opening night Welcome Party will be Wednesday, August 12 from 4:00-5:15pm. All EXPO attendees are welcome and must have badge for admission. Sponsored by Living Earth, Abbott-Ipco, Inc., Jemasco
Exhibitor Appreciation Breakfast - Thursday, August 13 7:45-8:45am, Exhibit Hall 3, ‘Match Point Area’. Sponsored by Haviland Plastic Products Co.
Thank you to our Key Contributing Investment Partners
Inspectors from the Texas Department of Agriculture will be on-site at EXPO checking plant material and mandated paperwork for all quarantined plant material in the Exhibit Hall.
Call TNLA or check EXPO website for a list of quarantines in effect by state.
Be sure to have all Phytosanitary Certificates and necessary documentation to avoid any move-in delays.
Furnishings, Display Labor, Material Handling, Carpet, Electric, Cleaning
Freeman 210.554.2021
On-Site Information
512.367.9922
Operational 8am-5pm August 10-13
ON-SITE CHECK IN STATIONS
EXHIBITOR CHECK IN
Located in Registration AreaPrint your badges and pick up your Exhibitor Packet at the same time.
EXPO GARDENS CHECK IN
Please report to the back side of Exhibit Hall 2 check in station for all Gardens contributions
Any Exhibitor seen breaking down their exhibit space in any form prior to 3:00 on the final day of the Tradeshow and is unable to conduct business in their booth will be monetarily penalized and all booth priority selection points will drop to ZERO. EXPO Management will have designated personnel walking the show floor taking photographs to enforce compliance. Please respect the NEW registered attendees and their desire to do business on that final day along with your fellow exhibitors.
FREEMANisthedesignatedmaterialhandlingcompany.Theywillcontrolaccessto theexhibithallofalldeliveryandfreighttrucks.EXPOhascontractedwithFreeman tohandleatnochargetotheexhibitoranyPRODUCTthatissoldbytheexhibitorin theirnormalcourseofbusinessexceptifanyofthefollowingoccurs:
1 yourshipmentisreceivedattheFreemanWarehouse;
2. uponarrivalofyourshipmentatshowsite,you,oryourcompanyrepresentative,are notpresentonthedocktosignthecarrierpaperwork;
3 yourshipmentisconsignedtoFreeman;
4. storageofcrates/skids,etc.;
5. anyproductNOTremovedfromexhibitspaceby12noononthelastdayofmove-out/ costoflabor/equipmenttoremoveproductistheresponsibilityofExhibitor;
6. useofFreeman'sstraps&chains;
7. loose,un-skiddedplantmaterialwhereFreemanhastoloadonpalletsinordertoget producttoyourbooth;
8. forkliftworkinadditiontoone-timeplacement;
9. any‘display'materialnotsoldbyexhibitor. Youshouldhavereceivedinthemaila Material HandlingAcceptanceAgreementdetailingallcharges.AsignedAgreementis REQUIRED priortomove-inatEXPO. SeeadetailedlistofchargesintheExhibitor ServiceKitlocated atwww.NurseryLandscapeEXPO.org.
10 anyexhibitproductandmaterialsleftintheboothatthecloseoftheshowwillbe chargedtotheexhibitorforthelaborforclean-upandremovalofthosematerials.
Remember!AbsolutelyNOwheeledcarts/handcarts/dollies,wagons,etc.willbeallowedinoroutofthe exhibitorhallpriorto3:00pmonthefinaldayofEXPO.
DISPLAY STRUCTURAL INTEGRITY - ALL exhibit displays should be designed and erected in a manner that will withstand normal contact or vibration caused by neighboring exhibitors, attendees, hall laborers, wind, or equipment such as forklifts, vehicles, etc. Exhibitors must ensure that any plant material, display fixtures such as tables, racks, or shelves are designed and installed properly to support the materials to be displayed. ALL exhibits in excess of 15 ft. require an explanation of the measures Exhibitor will take to ensure the structural integrity of the display to EXPO Management PRIOR to moving into the convention center. EXPO Management reserves the right to modify if display is deemed unsafe.
Monday & Tuesday August 10 & 11 - 6:00 am-5:00 pm
th th Wednesday, August 12th– CLOSED Thursday, August 13th – 6:00 am- 10:00 pm (ALL Exhibit Hall 3 Exhibitors must be moved out on this day!)
Friday, August 14th – 8:00 am–12 Noon (Note: The Yard will not be manned on Friday) The yard will be locked and not accessible outside of the hours listed above. Shuttle service provided to and from the Convention Center during all Marshalling Yard Hours.
Move-In and Move-Out hours are VERY dangerous times on the trade show floor. Children are strongly discouraged during this time. If you have your child/children with you, they must remain within the confines of the exhibiting company's booth space or accompanied by a parent or guardian during all move-in/out hours. Any unsupervised children will be removed from danger and the Trade Show floor by Security.
All vehicle, equipment and materials being exhibited at the Nursery/Landscape EXPO MUST comply with the following Fire Marshal regulations.
VEHICLES/EQUIPMENT ON DISPLAY
The San Antonio Fire Department will have a designated checkpoint where the fuel level of all display vehicles and large equipment will be checked before entering the exhibit hall.
•No more than 5 gallons or ¼ of a tank of gasoline or diesel fuel is allowed, whichever is less. Mowers - less than 1/8 tank of gas.
• Fuel tank openings shall be locked or sealed to prevent escape of vapors.
•Batteries must be disconnected.Auxiliary batteries not connected to the engine starting system may be left connected.
• External chargers or batteries are recommended for demonstration purposes.
•Battery charging is only permitted outside the building.
• Combustible materials must not be stored beneath display vehicles.
•Keys to ALL vehicles/mowers, etc.must be turned in to EXPO Management at the Information Center, in Hall 1, dock side, upon completion of your booth set up and before you leave the Convention Center.
MULCH/STRAW/HAY
Must be flame retardant. Any exhibitor with mulch, straw or hay in their booth must have a 2A-10BC Fire Extinguisher in the booth.
AEROSOL CANS
• Aerosol cans used for display purposes MUST BE empty cans.
• Containers of flammable liquids are prohibited from display or use within the facility.
• Spray painting is not permitted in the Convention Center.
TREE LIGHTING/ OTHER
•Tree lighting/lighted trees must be treated with documentation indicating compliance AND have a 2A-10BC Fire Extinguisher in the booth.
• Sawdust and shavings shall be maintained flameproof at all times.
•Equipment that uses liquified petroleum gas (LPG) or natural gas as fuel, compressed gas cylinders, including LPG, are prohibited inside the building.Any other exceptions require a permit.Overnight storage of LPG, natural gas as fuel, or compressed gas cylinders is prohibited in the building and must be stored outside next to the outer walls.
On-Site Exhibitor Registration will open beginning Monday, August 10th from 12:00-5:00 pm and continuing Tuesday, August 11th from 8:00 am-5:00 pm.
Three EXHIBITOR badges are allowed, at no charge, for each 100 sq ft of exhibit space purchased. Additional badges can be purchased at the regular Trade Show Only rate.
All reservations at the 2026 Nursery/Landscape EXPO official hotels should only be made through the EXPO website. The hotels will accept reservations, at the discounted rate, until July 24, 2026.
The TNLA Board of Directors has put in place the following Priority Point Selection Criteria.
Your points for 2027 booth selection will be based on the following criteria: Begin with points already earned. Add 1 point for each 100 sq ft of exhibit space purchased at the 2026 EXPO. Add 1 point for 2026-2027 TNLA Membership.
Add 1 point for 2026 EXPO Sponsorship.
For example: Company currently has 25 points, has 8 booths at the 2026 EXPO, is a current TNLA Member, and a Sponsor at the 2026 EXPO. Company will now have 35 points for 2027 Priority Booth Selection. In addition, if Company misses ONE year of exhibiting at EXPO, Priority Points drop to zero for 2027 Booth Selection.
You will receive an email with an Appointment Date and Time selection for booth selection by phone. Information will also be included in your on-site Exhibitor Information Packet to be picked up at Exhibitor Registration when you pick up your badges.
AGAIN THIS YEAR! At the time of your booth selection (pre-selection and on- site booth. selection) we will be collecting a nonrefundable deposit of $100 per 100 sq. ft of exhibit space. This deposit is applied to your Exhibit balance, however, if you cancel in full or partially cancel your space, the $100 deposit on the booth(s) cancelled will be forfeited.
August

-20
IfIamunloadingmyownvehicle,doIneedtoreporttotheStagingArea/MarshallingYardorcanIgodirectlytothe conventioncenterdocks?
Yes! ALLvehiclesneedingtobeunloadedMUSTfirstreporttotheMarshallingYardlocatedat201Gembler.
OthervehicleslikeFreeman,etc.areoccupyingalotofthedockspacesattheconventioncenter.Can'ttheymoveso moreexhibitorscanmoveinatonce?
Freemanneedstohavedockspacetostorenotonlytheempties,butalsotheinventory(chairs,tables,carpet, dolliesandcarts).
Theconventioncentermandatesdockspacefortheirpurposes.
IceTrucksalsooccupyspacetokeeptheicemachinesstocked.
Arecartsanddolliesavailableforuseduringmove-in/moveout?
Cartsanddolliesareavailableatthedockandthroughouttheexhibithallonafirst-come-first-servedbasisatnocharge.
AbsolutelyNOwheeledcarts/handcarts/dollies,wagons,etc.willbeallowedinoroutoftheexhibitorhallpriorto3:00 pmonthefinaldayofEXPO. Empties,Forklifts,andFreemancartswillnotbeavailableuntilaftertheaislecarpetis rolleduparound3:45pm.
IneedhelpunloadingmymaterialswhenIgettothedock.WhatdoIneedtodo?
LaborandforkliftassistanceisavailablebysigninginattheFreemanstationlocatedonthedocksandmayincur additionalcharges.
Isiceavailableforwateringplantsduringthecourseoftheshow?
Yes,icebinsarelocatedthroughouttheEXPOHallatnocharge.
Hosebibsarealsoavailabledocksideduringmove-in.
Exhibitors are responsible for securing all permits required by law or local ordinance.
If products are sold at the show, or if orders are taken and later accepted out of state, or if the show is used to promote sales in the future, any exhibitor selling taxable items needs a Texas sales and use tax permit. There is no fee for such a permit. Application packets are available from the Texas Comptroller’s Office at 800-252-5555.
An exhibitor who plans on releasing control of his/her product (by sale, lease or distribution) at the 2025 Nursery/Landscape EXPO must obtain an event permit from the Texas Department of Agriculture (TDA). Registration information is available from TDA at 512-463-7660.
Nursery Floral (TexasAgriculture.gov)
10
Set-Up Exhibits
8:00 am-5:00 pm
EXPO Gardens Check In
(Back of Hall 2)
8:00 am-5:00 pm
Exhibitor Registration
Exhibitor Check In
12:00 - 5:00 pm Main Lobby
Set-Up Exhibits
8:00 am-5:00 pm
EXPO Gardens Check In (Back of Hall 2)
8:00 am-5:00 pm
Exhibitor Registration
Exhibitor Check In
8:00 am - 5:00 pm Main Lobby Women in Horticulture NIGHTCAP
7:30 pm -9:00 pm TBD
Marshalling Yard Hours
Monday& Tuesday,August 10 & 11 6:00 am-5:00pm
Wednesday,August 12 - CLOSED
Thursday,August 13 6:00 am - 10:00 pm
Friday, August 14
8:00 am - 12 Noon (not manned)
The Yard will be LOCKED and not accessible outside of the hours listed above
Registration Open
7:00 am-4:30 pm
Newcomers' Tour
8:00-8:45am
Sneak Peek Tour
Exhibit Hall 1 Entrance
1st time exhibitors & attendees only
TRADE SHOW OPEN
9:00 am - 4:00 pm
Women in Horticulture
2:30-4:00pm
Room217-Lobby
Welcome Party 0 15
Exhibit Hall 1
SponsoredByLiving Earth
Exhibitor Appreciation
Breakfast
7:45-8:45am
SpecialEventsArea
Exhibit Hall 3
Sponsored by Haviland Plastic Products Co.
TRADE SHOW OPEN 9:00 am - 3:00 pm
TNLA PAC Raffle Results
2:00 pm
TNLAPACLounge
Dismantle Exhibits
3:00 pm-10:00 pm
*Carts/forklifts not available until aisle carpet has been removed at approximately 3:45 pm ALL HALL 3 BOOTHS MUST BE MOVED OUT BY 10:45PM 11
Dismantle Exhibits 8:00 am-12:00 noon
(Important Note: Any product still left in booth after this time will be charged to the Exhibitor for clean up labor & removal of materials.)
See you Next Year August 19-20, 2027 San Antonio
NEW SHOW DAYS OF THE WEEK FOR 2027 Thursday/Friday Tradeshow
**All events held at the Henry B Gonzalez Convention Center unless otherwise indicated* Information Center # 512-367-9922 | Operational 8:00 am, Monday, August10th through 3:00 pm, Thursday, August13th.
IMPORTANT MOVE-IN/MOVE-OUT NOTES
Move-In and Move-Out hours are VERY dangerous times on the Trade Show floor. CHILDREN ARE STRONGLY DISCOURAGED DURING THIS TIME! If you have your children with you, they must remain within the confines of the exhibiting company's booth space or accompanied by a parent or guardian during all move-in/out hours. Any unsupervised children will be removed from danger and the Trade Show floor by Security.
NO EARLY BREAKDOWN OF EXHIBIT
NEW
IN PLACE PLAN YOUR TRAVEL ACCORDINGLY! Any Exhibitor seen breaking down their exhibit space in any form prior to 3:00 on the final day of the Tradeshow and is unable to conduct business in their booth will be monetarily penalized and all booth priority selection points will drop to ZERO. EXPO Management will have designated personnel walking the show floor taking photographs to enforce compliance. Please respect the NEW registered attendees and their desire to do business on that final day along with your fellow exhibitors. After the official opening of the Trade Show, absolutely NO wheeled carts/hand carts/dollies/wagons, etc. will be allowed in or out of the exhibit hall prior to 3:00 pm on the final day of EXPO. If you sell your booth to an individual, be sure to let them know of this restriction! There will be NO exceptions to this policy!
VERY IMPORTANT INFORMATION for Exhibit Hall 3 exhibitors! Due to changes at the Convention Center ALL companies exhibiting in Hall 3 must be moved out Thursday, August 13th NO LATER THAN 10:45 PM. Any booth material left behind will be charged to the exhibiting company for labor and clean up.
SECURITY REMINDER
Nursery/Landscape EXPO security will begin at 5:00 pm on Monday, August 4th and continue through 10:00 pm on Thursday, August 13th. During this time, appropriate identification and/or proof of ownership may be requested by security personnel on duty before authorization is given to remove any property or merchandise from the exhibit hall. EXPO Management, the building operator, the general contractor, and the security company provide a reasonable measure of protection in and around the exhibit hall, but only you and your staff are responsible for your valuables You have the sole responsibility for the security of your products and we strongly encourage each of you to exercise caution at all times, since it is impossible for EXPO Management and security personnel to always determine rightful ownership.


BEWARE of non-authorized companies that prey on exhibitors at ALL large trade shows. We do have an official stamp for all ‘authorized’ vendors. If you do not see the ‘Official Vendor’ stamp (pictured above right) on their email or promotional materials, please call us immediately to verify authenticity. As always, be cautious of making arrangements with outside vendors for your booth! See below for the most common/frequent scammers!
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•
ATTENDEE LIST – SCAMMERS – One of the most blatant scams out right now. Exhibitors are receiving emails and phone calls from individuals claiming to have the EXPO Attendee List for sale. Texas Nursery & Landscape Association is the ONLY entity that has our attendee list available for purchase. When exhibitors have responded to these people, they share a sample list of people nowhere near Texas. Stay aware and away from these scams.
Hotel Solicitations - EXPO Exhibitors are currently being solicited by sometimes fraudulent hotel housing companies (Global Travel, Convention Housing, Convention Expo, Trade Show Housing, etc.) claiming to be able to provide you with lower hotel rates then the ones offered by EXPO Management. Please be aware that these companies will ask you to change your current reservation, pay a deposit up front and pay in full before you ever arrive at the hotel. We STRONGLY suggest you not take your chances with these companies. EXPO Management goes to great lengths to negotiate the best possible rate for EXPO attendees and is the only way you are guaranteed a hotel reservation. **By going through our Official Housing Links, you can book now and pay later with no upfront cost. Flexible policies minimize cancellation fees & modify your reservations with ease.** When attendees do not book within the block of rooms provided, costs go up for everyone. Please remember this when booking your rooms in San Antonio. Make your hotel reservations with confidence and go to www.NurseryLandscapeEXPO.org on the Accommodations page to reserve your hotels. By choosing these preferred hotels, you are supporting the activities of the Texas Nursery & Landscape Association. TNLA Working For You!
• Lead Retrieval Units - There are ‘Lead Retrieval’ companies that will email you and try to sell you one of the units claiming you can use it at ALL shows. This is incorrect. You would have to purchase special software in addition to the unit in order to read our programming. Our attendee demographic information is programmed and will only work on the Lead Retrieval units provided by our 'Official' Lead Retrieval provider, RCS Registration Systems
• Please give us a call at 512.579.3858 or email EXPO@NurseryLandscapeEXPO.org if you need any further clarification on these issues.
Booth Carpeting - Exhibitors have been receiving calls from a company (Under One Roof, etc.) about renting your booth carpeting through their company and that it is cheaper than renting through our Official Service Contractor. The price of the actual carpeting may be cheaper, but you must factor in the delivery and set up charges that are applied through an outside vendor. You are not charged these fees through our designated contractor. Be sure to get all information with ‘final delivered/set up fees’ when making a decision to go to an outside vendor.
EXHIBITOR MOVE-IN - Your move-in day and time has been scheduled. Please check your designated Move-In Date and Time to avoid long wait times at the Marshalling Yard.
Directions to the Marshalling/Staging Area
201 Gembler Rd - San Antonio, TX 78219
From Austin (North):
IH-35 South into San Antonio Exit 160 ATT Pkwy Turn left on ATT Pkwy and go down to Gembler Turn left on Gembler and the marshalling yard is on your right
From Houston (East):
IH-10 West into San Antonio Exit 580 Turn right on WW White and go down to Gembler Turn left on Gembler and the marshalling yard is on your left
From Kerrville (West):
IH-10 East into San Antonio to I-37/281 North
IH-37/281 North to I-35 North (Austin)
IH-35 North to Exit 159B
Turn right on ATT Pkwy and go down to Gembler Turn left and the marshalling yard is on your right
From Corpus Christi (South):
IH-37 North into San Antonio to IH-35 North (Austin)
IH-35 North to Exit 159B
Turn right on ATT Pkwy and go down to Gembler Turn left and the marshalling yard is on your right
The Yard will be LOCKED and not accessible outside of the open hours listed below:
Monday & Tuesday, August 10th – 11th - 6:00am-5:00pm Wednesday, August 12th– CLOSED
Thursday, August 13th – 6:00 am- 10:00 pm
Friday, August 14th – 8:00 am–12 Noon
(Note: The Yard will not be manned on Friday
Contact Prior to August 9, 2026
Contact from August 10-13, 2026
ALL VEHICLES arriving for unloading/loading at the docks during move-in and move-out must first report to the designated staging area (201 Gembler Rd). There will be no exceptions. Vehicles will then be disseminated according to scheduled move-in date and time, booth size, booth locations, required dock space, and productNOT necessarily first-come-first-serve. Dock passes for the Henry B Gonzalez Convention Center will be distributed at the Staging Area check in.
It is very important when checking in, that your driver know the exhibiting company name, booth number and hall. The driver must also provide his/her drivers license number and mobile phone number. This information will prevent delays and inconvenient dock positioning. Directions to large truck/trailer parking will be available at the Staging Area/Marshalling Yard. Limited security will be provided.
Watch out for Fire Lanes - Tickets will be given out to those vehicles parking in a Fire Lane.
• ALL vehicles that require unloading MUST first report to the Staging Area/ Marshalling Yard!
• Know Your Booth Number!
• All drivers will be required to give their Drivers License Number and Mobile Phone Number upon arrival at the Staging Area.
• Keep your Dock Pass (distributed at the Staging Area/Marshalling Yard) visible on dashboard at all times.
• To request a forklift or labor, you must check with a Freeman Freight Supervisor once you arrive at the dock at a Freeman Check In Station. Additional charges could be incurred.
• Water bibs are available on all loading docks.
• Once your truck is unloaded you will be required to move your vehicle from the dock.
•Large truck / trailer parking information is available at the Marshalling Yard.
To expedite dock access, please inform drivers of your booth Numbers and Hall!



If you are considering selling your booth at EXPO, we now offer a new opportunity to help you get ahead of the game. Complete the form below, return, and we will promote your availability in advance on the Attendee page of the EXPO website, a head start on connecting with interested buyers before the trade show even begins. It’s a smart way to create momentum early and maximize your booth investment.
Please provide accurate and detailed information about your booth for the on-line EXPO website and exhibitor list on the Attendee Hub
Point of Contact
Contact Email
AUTHORIZED SIGNATURE
At the time of sale, the seller must provide a completed Bill of Sale to the purchaser, along with complete move-out instructions REMEMBER!! All booths located in Exhibit Hall 3 MUST BE completely moved out by Thursday, August 13th at 10:00 pm. All booth display materials sold or transferred to another company must remain in your exhibit space until the close of EXPO at 3:00 pm on Thursday, August 13, 2026.


Save time and money on outbound shipping with Freeman Transportation’s caravan option. This will be an expedited service to ensure timely delivery to Orange County Convention Center, Orlando, FL on Sunday, August 16, 2026-1PM. Pricing will be based on overall participation. To guarantee space on this caravan please complete the attached form and email johnj.behabetz@freeman.com
What’s in it for you?
We keep it simple. Just turn in your outbound shipping form (MHA) and leave your labeled packages in your booth at show closing.
Exhibitors can take advantage of Freeman’s focused transportation to/from events.
Cost sharing with other exhibitors heading to/from events helps you maximize your budget.
We have you covered from door to door, with full on-site supervision from move-in to move-out.
100 lb minimum will apply. Fuel surcharge will be added to quoted rate at the time of shipment. Additional coverage may be purchased for $1.00 per $100.00 of declared value with a $50 minimum charge.
Sign up for our caravan shipping today! Deadline is August 3, 2026. All shipments must be packed and material handling forms turned in on August 14th by 8am.
From:
Texas Nursery Landscape Expo 2026
August 12-13, 2026
Henry B Gonzalez Convention Center San Antonio, TX
To:
The Landscape Show 2026
August 19-21, 2026
Orange County Convention Center – West Building
9800 International Dr Orlando, FL 32819
Please ensure ALL information is completed.
Company Name: _______________________________________________________________________
TNLA Booth# __________ __Landscape Show Booth#
Contact Name __________________________Cell Phone Number____________________
Email Address _________________________________________________________________________
Shipping Information:
Number of Pieces
Crates (Wooden)
Cartons (cardboard)
Cases/Trunks
Skids / Pallets
Carpet / Pads
Other (_____________________________________)
Total
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Size of Pieces: (L)____________ (W)____________(H)____________
Weight