BBRC MEMBERSHIP AND MARKETING ASSETS USAGE GUIDE This table identifies how Bellevue Breakfast Rotary Club and its members can use each digital and print-ready material to welcome guests, support prospective members, onboard new members, and promote the club’s value in the community. Material
Guest Registration Form
New Member Application
Guest Welcome Packet
New Member Welcome Packet
Primary Users
Best Format
Recommended Use
Short Explanation
Digital form; QR code on printed handouts or signage
Use before or during meetings and events to capture guest contact information and follow-up needs.
The digital form makes guest intake simple, consistent, and easy to route to the right BBRC member for timely follow-up.
Digital form; QR code shared by email, on printed materials, or during conversations
Use when a guest is ready to take the next step toward membership.
A digital application reduces friction, standardizes information collection, and helps the membership team move prospects through the process efficiently.
Guests, greeters, membership team, table hosts
Digital version by email; limited print copies for in-person guests
Send after registration or share at meetings to introduce BBRC’s purpose, culture, service opportunities, and next steps.
This is the primary orientation piece for visitors and should help guests feel welcomed, informed, and invited to return.
New members, sponsors, mentors, membership committee
Digital onboarding packet; optional printed copy for induction or mentoring meetings
Use immediately after acceptance and during the first 30– 90 days of membership.
This packet supports onboarding by explaining expectations, opportunities, resources, and ways to get involved.
Membership team, greeters, meeting hosts, guests
Prospective members, sponsors, membership committee
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BBRC Membership and Marketing Assets Usage Guide Material
Primary Users
Best Format
Recommended Use
Short Explanation
New Member Process Flow
Prospective members, sponsors, membership committee, club leaders
Digital graphic; printed onepage handout for sponsor conversations
Use to explain the membership journey from first visit through application, approval, induction, and engagement.
The flowchart creates clarity and helps sponsors and prospects understand what happens next at each step.
Promotional Piece
Club members, event volunteers, community partners, prospective guests
Print handbill; digital PDF or image for email and social sharing
Use at club events, community activities, partner meetings, and promotions such as the AI4A race.
This piece serves as a quick, shareable introduction to BBRC and should be used to invite people to learn more, attend, or engage.
Project Sheets
Members, guests, sponsors, partners, speakers, community contacts
Digital packet; printed pages for events, sponsor meetings, and display tables
Use to showcase BBRC’s impact, service projects, and community value.
Project sheets provide proof of impact and help members tell stronger stories about what BBRC does and why it matters.
PowerPoint slide; exportable as PDF or image for meetings, outreach, and presentations
Use as a concise visual summary at each meeting, in guest orientations, membership conversations, speaker decks, sponsor discussions, and club presentations.
The slide should answer, “Why BBRC?” by highlighting fellowship, service impact, leadership, community connection, and meaningful engagement in one clear message.
Single PowerPoint Slide: Value Proposition of BBRC
Club leaders, membership presenters, speakers, sponsors, members making introductions
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