THE BARBADOS YACHT CLUB
ANNUAL REPORT
2023
Table of Contents 3-4
Agenda
5-7
Report of the Committee
8
Boating Facilities
9 - 10
Entertainment
11 - 12
Food & Beverage
13 - 14
House & Grounds
15 - 17
Sailing
18 - 19
Tennis
Appendix A
Financial Statements 30th September 2023
THE BARBADOS YACHT CLUB
ANNUAL REPORT 2023
Report of the Sub-Committees
ANNUAL GENERAL MEETING THE BARBADOS YACHT CLUB
2023
In accordance with Rule 18 of the Rules of the Barbados Yacht Club, notice is hereby given that the Ninety-eighth Annual General Meeting of the Club will be held on Tuesday, 30th January, 2024 at the Club-House at 6.30 p.m.
AGENDA
Mr. Wayde Clarke General Manager
1. To confirm the Minutes of the previous Annual General Meeting held on Monday, 19th December 2022 and the Extra-Ordinary Meetings held on Thursday, March 30, 2023 and Thursday, August 17, 2023. Copies of the minutes have been posted on the Notice Board in accordance with Rule18 (a)(i)). 2. To consider matters arising from such minutes. 3. To receive a report from the Committee and the Audited Financial Statements for the year ended 30th September 2023. 4. To consider the following Rule change resolutions Resolution 1: To consider and if thought fit, approve the following proposed amendment to Rule 19 (a) At all General Meetings, the chair shall be taken by the Senior Flag Officer present, or if no Flag Officer be present, by some members chosen by the meeting. Every question unless (otherwise expressly provided by these Rules) shall be deemed by a majority of votes. Every member shall have one vote and, in the case of equality of votes, the Chair shall have a second or casting vote. The method of voting shall be prescribed by the Committee. This might include the use of electronic voting software. Resolution 2: To consider and if thought fit, to approve the following proposed amendment to Rule 17 (f) An Overseas Member shall be entitled to register with the Club yachts or other watercraft in any class specified by the Committee of which such member is the owner and/or entitled to the sole use thereof on such terms and conditions as the Committee may determine.
3
ANNUAL GENERAL MEETING THE BARBADOS YACHT CLUB
2023
On return to Barbados, such member shall be entitled to his substantive membership for not more than four (4) consecutive weeks in any twelve-month period without charge, and thereafter:To the privileges of the substantive membership on payment of the subscription prescribed and then due for such membership, or To the privileges of a Visitor subject to such terms and conditions as prescribed by the Committee. 5. To elect Flag Officers in accordance with Rule 20 NOMINATIONS Commodore Dr. C. Isobella Parkinson ) Proposed by Mr. Mark Sealy, Seconded by Mr. Guy Roberts Mr. Peter Thompson ) Proposed by Mr. Christopher Skinner, Seconded by ) Mr. Norman Inniss Members should vote for ONE of the TWO nominees. Voting shall be by ballot in accordance with Rule 30 (a) to (d). Balloting shall be by using electronic software. A ballot box shall also be provided. Vice Commodore Mr. Christopher Parravicino ) Proposed by Mr. Mark Sealy, Seconded by Mr. Guy Roberts Mr. John Beale ) Proposed by Mr. Christopher Skinner, Seconded by ) Mr. Norman Inniss Members should vote for ONE of the TWO nominees. Voting shall be by ballot in accordance with Rule 30 (a) to (d). Balloting shall be by using electronic software. A ballot box shall also be provided. 6. To elect Committee members in accordance with Rule 21 NOMINATIONS Ms. Kristin Boland ) Proposed by Dr. C. Isobella Parkinson, Seconded by Mr. Satcha Kissoon Mr. Michael Jones ) Proposed by Mr. Adrian Gale, Seconded by Dr. C. Isobella Parkinson Ms. Gillian Leach ) Proposed by Mr. Christopher Skinner, Seconded by Mr. Norman Inniss Dr. Stephen Moe ) Proposed by Mr. Christopher Skinner, Seconded by Mr. Norman Inniss Mr. Simon Parravicino) Proposed by Mr. Christopher Skinner, Seconded by Mr. Norman Inniss Members should vote for TWO of the FIVE nominees. Voting shall be by ballot in accordance with Rule 30 (a) to (d). Balloting shall be by using electronic software. A ballot box shall also be provided. 7. General Business
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REPORT OF THE COMMITTEE
2023
FOR THE YEAR ENDED 30TH SEPTEMBER, 2023
1. MEMBERSHIP Statistics on members and memberships as at 30th September 2023
Number of Memberships
Number of Members
Single
Family
Total
Full
179
605
784
1389
Hon Life
28
0
28
28
Junior
13
1
14
15
Members currently Overseas
8
43
51
94
228
649
877
1526
Category
Total allowed for compliance with Rule 12(a)
1860
Available
334
Privileged
73
106
179
285
Honorary
1
0
1
1
302
755
1057
1812
Total Memberships
Changes for the year ending September 2023 Resignations
30
Deaths
12
Newly Elected
17
Net Increase
38
55
93 51
The below-noted are members who would have passed away between October 1, 2022 and September 30, 2023: Maureen Mackenzie J.D. Mackenzie William Hutchinson Barbara Lewis Kumar Hathiramani David Leacock
Andy Voss Jonathan Gittens John Still Bill Hoad Jack Hoad Alfred Marshall
5
REPORT OF THE COMMITTEE
FOR THE YEAR ENDED 30TH SEPTEMBER, 2023 (Cont'd)
2023
2. FLAG OFFICERS Dr. C. Isobella Parkinson
- Commodore
Mr. Christopher Parravicino
- Vice Commodore
3. TRUSTEES The trustees of the Club are: Mr. Andrew Hutchinson Mr. Charles F. Packer, MBA Mr. Dick Stoute Mr. Peter Marshall
4. COMMITTEE The following members served on the Committee: THE COMMODORE
- Dr. C. Isobella Parkinson
THE VICE-COMMODORE
- Mr. Christopher Parravicino
Mr. Adrian Gale Mrs. Keithan Laurie Mr. Brian Cadogan Mr. Michael Jones Mr. Jonathan Still Mr. Satcha Kissoon
5. SUB-COMMITTEE The Committee wishes to thank the following Sub-Committees for their work during the year: (a) BOATING Mr. Jonathan Still - Chair Mr. Adrian Gale Mr. Alexander Mackenzie Mr. Dick Stoute Mr. S. Darrin White Mr. Kenrick Sealy Mr. Nicholas Lashey
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REPORT OF THE COMMITTEE
FOR THE YEAR ENDED 30TH SEPTEMBER, 2023 (Cont'd)
(b) ENTERTAINMENT Mrs. Keithan Laurie
2023
- Chair
Mrs. Elaine Storey Mrs. Victoria De Aramburu Mr. William Gordon (c) FINANCE Mr. Christopher Parravicino
- Chair
Mr. Archie Cuke Dr. C. Isobella Parkinson Mr. Christopher Jones (d) FOOD AND BEVERAGE Mr. Simon Parravicino
- Chair
Mr. Christopher Parravicino Mrs. Adrienne Norton Mrs. Alison Kern (e) HOUSE AND GROUNDS Mr. Adrian Gale
- Chair
Mr. Alan Birkett (f) TENNIS Mr. Brian Cadogan
- Chair
Ms. Donna Gibbs Mr. Jason Small Ms. Karen McGuire Mr. Nigel Worme (g) SAILING Mr. Adrian Gale
- Chair
Mrs. Anne Tindale Mr. Peter Burke
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BOATING FACILITIES Report
2023
It has been a good year financially for boating this season. We were able to secure some new hoses and have had a new ice machine approved by the committee which will be installed in the near future. New arrivals of boats into the club have been steady and although there is no present waiting list for new boat entry they are being handled on a monthly basis. My stay on the committee was short as I no longer have the time to give my full support at this time. I would like to take this time to thank my sub-committee members Mr. Darrin White, Mr. Alex McKenzie, Mr. Nicolas Lashley, Mr. Dick Stoute, Mr. Kenrick Sealy, and Mr. Adrian Gale. The boating facilities would not be able to run this well without the boating staff and the sub-committee’s continued efforts. Jonathan Still Chair - Boating Sub-Committee
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ENTERTAINMENT
2023
Report
As this was the beginning of my chairmanship of the entertainment sub-committee, I started the year with the intention to learn member’s preferences and likes for entertainment at the club. I hosted a series of focus groups with members and visitors and followed up with a comprehensive online survey in the summer.The lessons of these research tools should lead to improvements and the introduction of some new activities in 2024.
Members and guests attending our High Tea
2023 was a busy year at the club which kicked off with a bumper crowd of visiting members and guests from January through to April. The kitchen in the clubhouse, which has been closed throughout 2023, continues to be a challenge to the expansion of events and dining in the ballroom. It is expected that this will be addressed in 2024 and will allow us to more effectively utilize the ballroom and the Shot Hall bar. Despite this hurdle, we were able to pull off a series of very successful High Teas, many Corporate Events, Fairs and Concerts in and around the clubhouse.
Entertainment highlights for the year ended September 30, 2023 2022 October 28 - L. F. ft. The Sundogs November 5 - Art & Craft Fair November 25 - L. F. ft. Biggie Irie November 29 - Retro Night November 30 - Commodore’s Rum Punch Party December 17 - High Tea - Christmas Edition December 31 - NYE Celebrations 2023 January 27 - L. F. ft. Jacob Layson February 5 - Moonlight Opera February 12 - Super Bowl Watch Party February 14 - Valentine’s Dinner Under the Stars February 18 - High Tea - An Evening of Love February 24 - Sunset Jazz March 7 - Broadway by Moonlight
*L. F. - Last Friday
March 17 - St. Patrick’s Day Party March 31 - Ole Time Kaiso & Soca Party April 1 - Pop-up Shop April 10 - Easter Monday Kite Flying April 27 - Elton Rhon Tribute Band Concert May 14 - Mother’s Day Luncheon May 26 - Mootown The Band June 17 - High Tea June 18 - Father’s Day Buffet Lunch & BBQ June 25 - Members/Staff Pool Competition June 30 - L. F. ft. JJ and Chadd July 15 - Soca Sunset July 28 - L. F. ft. The Redmen September 1 - L. F. ft. Alan Sheppard September 30 - Fiesta Latina
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ENTERTAINMENT Report (Cont'd)
2023
Summer and the hot and rainy seasons are a low usage period at the club. Encouraging the use of club during this period is a balancing act for staffing and producing events especially as there are so many competitive activities including external Summer Camps, travel and Crop Over. Despite all of this, we managed to host a few successful events. Many of the entertainments were hosted at the beach facility including Concerts, Last Friday Socials, private parties. Please note that all ticketed event sales are final and no-shows for reserved dining will be charged on their account, we have to enforce this practice as staffing and catering (food wastage) are severely impacted. The club recently purchased Bingo cards and a machine which will open up new opportunities in the new year. As soon as the kitchen in the clubhouse is operational we will announce a program to maximize the use of those spaces in response to member’s preferences highlighted in the entertainment survey. We laud the efforts of Management and in particular Kay Clarke and the events team, who plan and execute the events almost seamlessly. 2024 is the club’s 100th anniversary and in conjunction with the Food and Beverage Committee, we are planning an even more active entertainment and dining program. Members are reminded that they must accompany their guests and children at all times. An arrangement with Barbados Light & Power has been formalized to allow for spillover parking for events and high turnout. I wish to thank the members of the Sub-Committee and Management for their support and collaboration in 2023 and look forward to an even better Centenary Year of celebration. Keithan Laurie Chair - Entertainment Sub-Committee
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FOOD & BEVERAGE Report
2023
Recent Developments and Future Initiatives of the Food and Beverage Sub-Committee The year 2023 has been marked by a series of dynamic changes from our committee, spearheaded by the collaborative efforts of Adrienne Norton, Alison Kern, and Chris Parravicino. Regular committee meetings convened throughout the year have provided a platform for extensive discussions and evaluations, aiming to enhance both front and back of house operations at the club. While the department has managed to achieve a profit, albeit modest, it signifies a positive trajectory towards the potential for profit and reinvestment into the department. However, we know that there are several areas that still require attention. As the new Chairman for the Food and Beverage Sub-Committee our goals are to take a proactive stance in addressing these challenges. Our primary areas of focus for the upcoming year will be: Cost Control/Wastage Our focus will be the implementation of measures such as portion controls, efficient stock rotation, proper preparation and storage practices, and integration of menus and recipes to ensure that losses are mitigated, and prices kept competitive. Quality Control By integrating recipes and ensuring proper preparation, a standardized process will be established throughout the F&B department. This will assure members of consistent quality in both food and beverages every time they use the club. Production Time We recognize that the duration between ordering and service has fallen below acceptable levels, and strategies are being discussed and implemented to streamline preparation processes and ticket times. These will hopefully result in smoother and faster service times at all F&B service points, enhancing member satisfaction. Inter-committee collaboration remains a cornerstone of our approach, and we are actively engaging with the Events and Facilities committees. This will give us a better chance at successful and seamless execution of all future events, with particular emphasis on the centenary year celebrations. We firmly believe that a unified effort across all committees is essential to achieve the Yacht Clubs’s objectives.
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FOOD & BEVERAGE Report (Cont'd)
2023
Looking ahead, our committee is committed to dedicating time and effort to effect meaningful changes. The aim is to implement the suggested improvements, fostering a more vibrant and enjoyable environment for all members. This, in turn, will contribute to the enduring culture of The Barbados Yacht Club.
In conclusion, the Food and Beverage Sub-Committee is poised to play a pivotal role in shaping the future of the club, and I am confident that the strategies outlined will pave the way for sustained growth. Simon Parravicino Chair - Food and Beverage Sub-Committee
Photos: New equipment installed in the renovated beach kitchen in November 2022
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HOUSE & GROUNDS Report
2023
Shot Hall built in 1810 Western wall color scheme was upgraded by changing the color of the castellation, doors, and windows. Ongoing repairs to the Ballroom flooring due to termites The ballroom floor was treated for termites to mitigate further damage. However, a replacement floor will have to be contemplated due to the past practice of layering an additional wooden floor on top of the existing floor as a short-term fix. A structural analysis has been conducted, final report pending Grounds Various water supply repairs have reduced a past consumption of some 50 cubic meters/day to an average of 7CM/day. Increased water captured from the boat shed to facilitate boat washing etc A traffic mirror was installed at the main entrance Beach Facilities Beach tables and chairs sanded and painted New beach loungers and tables were purchased Increased ambiance lighting Wooden furniture sanded and polished Continuous baiting for rats Kitchen Completed the overhaul of the main kitchen. Retiled, all new equipment and modification to the serving door. Grab and Go Display Cases installed Replacement Ice Maker installed Shot Hall kitchen is being revamped to serve mainly as a prep facility as well as a stand-by kitchen for large events. The Shot Hall kitchen works have been delayed due to discovering issues in the structure under the upstairs washrooms and having to replace the auxiliary Western roof and its support structure.
13
HOUSE & GROUNDS Report (Cont'd)
2023
Tennis Courts Replaced fencing on the South side of Courts 1 and 2 Replaced nets as required Employees Mr. Adrian Ramsey was dismissed for cause Mr. Orville Forde was hired as Maintenance Technician/Groundsman Mr. Kenrick Sealey was promoted to Maintenance and Security Supervisor 2024 Plans Extend the awning on the South side of the Ballroom Provide additional shade by use of awnings between the almond tree adjacent to the Radisson and the Mahoe tree to the North Repaint Shot Hall’s Northern and Western walls Purchase a replacement tent Replace the ice machine in the boat shed Repair the roofs of the boat shed and guest changing room in the boat yard Replace the East and West fencing on Courts 1 and 2 and add a bollard to the Western side of Court 2 Replace existing flood lighting on Courts 3 and 4 will energy-efficient LED lights 2024 Budget Capital costs of $240,000 Labour $440,000 Recurring maintenance $48,000 Adrian Gale Chair - House and Grounds Sub-Committee
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SAILING Report
2023
The sailing season got underway in mid-January with Barbados Sailing Week 2023, which was organised by the Barbados Cruising Club with assistance from members of the Barbados Yacht Club and the Barbados Sailing Association. This year’s event incorporated a two-day Dinghy Racing Series for junior sailors in Carlisle Bay, Kitesurfing and Wing Foil Racing in the waters off Long Beach and Welches, and one metre radio controlled DragonFlite 95 Racing at Golden Pond in St Philip, in addition to the three-day Coastal Racing Series and the Mount Gay Rum Round Barbados Race on Errol Barrow Day. Racing then continued with the Little Man Junior Dinghy Series, sponsored by Harris Paints, the Stansfeld Scott Offshore Regatta and the Lucky Horseshoe Offshore Regatta in February and March. We then welcomed a new sponsor, the Parker Family, who sponsored the Avril Parker Dinghy Regatta which was held over two Sundays in April. This was followed in May and June by the Barbados Sailing Association’s annual Barbados Old Brigand Rum Regatta, the Massy Stores Dinghy Series and the Harris Offshore Memorial Regatta. At the time of writing, the SigniaGlobe National Dinghy Championships, organised by the Barbados Sailing Association and supported by the Yacht Club, are still going on, being sailed over three weekends in late September and October. The J/24 Club is also scheduled to hold its J/24 Open Championships in October. Sailing for the year is then due to come to an end with the BiiG Games Dinghy Regatta in early November, the BiiG Games being the Barbados Olympic Association Independence Invitational Games. A small number of local yachts participated in overseas regattas during the year. In late February, Whistler took part in the 14th RORC Caribbean 600, a 600 nautical mile race around eleven Caribbean Islands, starting and ending in Antigua. She then went on to compete in the St Maarten Heineken Regatta in early March, placing eighth overall in CSA Racing 5 Class, and this was followed by a tenth place in CSA Racing 2 Class in Antigua Sailing Week in late April/early May. Catalyst took part in the Round Grenada Regatta in late August and Bunga Bunga plans to compete in the Mango Bowl Regatta in St. Lucia in late November.
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SAILING Report (Cont'd)
2023
Scott Gittens, sailing in the ILCA 7 (formerly Laser Standard) Class, represented Barbados in the CAC Games, which were held in El Salvador in June, the US Nationals held in Detroit in August and the CORK Fall Regatta in Kingston, Ontario in September. He is also set to represent the island in the Pan Am Games in Santiago, Chile in October. Two of the Barbados Sailing Association’s junior dinghy sailors, Savannah Stuart and Joseph Whelan, have also been selected to represent Barbados in the Caribbean Dinghy Championships to be held in Martinique in late October, sailing in the ILCA 4 (formerly Laser 4.7) and the ILCA 6 (formerly Laser Radial) Classes respectively. The Barbados Sailing Association, supported by the Yacht Club, ran sailing camps during the summer holidays and Jason Tindale conducted race training sessions for the Association’s advanced junior sailors on Saturday afternoons during the year. The sailing community was, unfortunately, thrown into mourning far too many times during the year, beginning with the passing of newly elected President of the Barbados Sailing Association, Jonathan Gittens, at the end of January. Jonathan’s passing was followed by the passing of World Champion sailor and past Commodore of the Club, Jackie Hoad, in mid March, and sailing stalwarts Bill Hoad in mid-July and John Still in early August. We extend our deepest condolences to all their families and friends. The Club is scheduled to hold its Annual Presentation of Sailing Awards in midDecember, and we would like to take this opportunity to thank all our sponsors; Harris Paints, Stansfeld Scott, Lucky Horseshoe, the Parker Family and Massy Stores for their continued support this year. Anne Tindale Member - Sailing Sub-Committee
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SAILING
2023
Report (Cont'd) Sailing Results for 2023
THE LITTLE MAN JUNIOR DINGHY SERIES
(sponsored by Harris Paints
ILCA 4 Class (formerly Laser 4.7 Class) O’Pen Skiff Class 1st Francesca Johnson 1st Joseph Whelan 2nd Amabel Chase 2nd Oliver Whelan 3rd Alexander McGaw 3rd Isabelle Filardo
Taz Class 1st Jack Parker 2nd Justin Austin 3rd Freddie FurssedonnWood
THE AVRIL PARKER DINGHY REGATTA ILCA 6 Class (formerly Laser Radial Class) 1st Jason Tindale 2nd Jacob Binnema
ILCA 4 Class 1st Joseph Whelan 2nd Savannah Stuart 3rd Oliver Whelan
O’Pen Skiff Class 1st Jasper Hope 2nd Leenah Nagdee 3rd Francesca Johnson
ILCA 4 Class 1st Savannah Stuart 2nd Sam Whelan 3rd Daniel McCollin
O’Pen Skiff Class 1st Jasper Hope 2nd Anya DeCaires 3rd Leila Archer
Taz Class 1st Nelson Hope 2nd Jack Parker 3rd Asher MacKenzie MASSY STORES DINGHY SERIES ILCA 6 Class 1st Jason Tindale 2nd Holly Trew 3rd Jacob Binnema Taz Class 1st Nelson Hope 2nd Liam Valles 3rd Justin Austin STANSFELD SCOTT OFFSHORE REGATTA 1st Pheonix, skippered by Mr. Greg Webster 2nd A-Salt Weapon, skippered by Mr. Jason Tindale 3rd Mandy, skippered by Mr. Bruce Robinson LUCKY HORSESHOE OFFSHORE REGATTA 1st A-Salt Weapon, skippered by Mr. Jason Tindale 2nd Bunga Bunga, skippered by Mr. Charlie Gloumeau 3rd Pheonix, skippered by Mr. Greg Webster HARRIS OFFSHORE MEMORIAL REGATTA 1st Rapajam, skippered by Mr. Paul Johnson 2nd Bunga Bunga, skippered by Mr. Charlie Gloumeau 3rd Pheonix, skippered by Mr. Greg Webster
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TENNIS Report
2023
2023 was another exciting year of tennis at The Barbados Yacht Club. One of the highlights of the year was the Barbados Tennis Association’s annual inter-club tournament in which BYC Team made it to the finals but were narrowly defeated by reigning champions, Tennis Centre 41-49 in April. BYC had defeated Tennis Centre en route to topping the standings in the preliminary rounds but fell just short in the keenly contested finals. Special congratulations go out to Christian Gill and Helen Roper who were voted Most Valuable Player (MVP) (Male/Female respectively) for their outstanding contributions throughout the tournament. Well done also to all those who played in the preliminary rounds and the semi-finals! The BYC Team is looking forward to the 2024 edition and shall be all fired up to take the top spot!
2023 Inter-Club Finalists Back Row (L-R) Helen Roper, Jason Small, Jackie Marshall, Matthew Walcott, Kristina Evelyn, Karen McGuire, Christian Gill, Camilla de Wit and Marie-Ann Gonzalves Front Row (L-R) James Marshall, Andrew Symmonds, Brian Cadogan, Joshua Worme and Donna Gibbs The annual Zeela-Defreitas Mixed Doubles Tournament was held again in November and was yet again a huge success bringing together a wide array of players over the week-long event. Newcomer Noah Haynes was crowned the Men’s Champion whilst Donna Gibbs chalked up yet another victory as Ladies Champion.
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TENNIS Report (Cont’d)
2023
Looking ahead to 2024, members can look forward to additional tournaments throughout the year, hosting players from reciprocal clubs and the return of kid’s holiday camps. The tennis committee is also looking to introduce a coaching program for all interested members (juniors and seniors) … stay tuned!
Special thanks to sub-committee members Donna Gibbs, Karen McGuire, Jason Small who continue to give of their time year-after-year as well as Nigel Worme who has recently joined the sub-committee. The committee would also like to thank the maintenance staff and of course the Food and Beverage staff who have kept the players well “fed and hydrated” throughout the year! Brian Cadogan Chair - Tennis Sub-committee
Photos: Above, BYC tennis players captured in their element
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Appendix A
THE BARBADOS YACHT CLUB Bay Street, St. Michael, Barbados, West Indies
BAY STREET, ST. MICHAEL, BARBADOS, WEST INDIES