2022 CAJPA Fall Conference
EXHIBITOR & SPONSOR OPPORTUNITIES REVOLUTION IN POOLING!
2022 CAJPA ANNUAL CONFERENCE SEPT. 13-16 • SOUTH LAKE TAHOE
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YOUR PERFECT TARGET AUDIENCE: DECISION MAKERS
When you exhibit at the CAJPA Fall Conference, you will be provided with many opportunities to build and develop quality relationships with current clients and new prospects. You will meet face-to-face with general managers, executive directors, board members, workers’ compensation and liability claims managers, risk managers, loss control personnel, business managers, accounting personnel and other JPA staff. Those who attend the CAJPA Fall Conference are the leaders and decision makers in the risk management pooling industry.
Take advantage of exhibiting at the Fall Conference to: • Connect with the largest range of risk pooling representatives possible • Showcase innovative products and services • Influence key decision makers • Benchmark your company as an industry leader
The exhibit hall sells out early each year so register now! You won’t want to miss out on this valuable opportunity!
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2022 Schedule (Subject to change) Tuesday, September 13 35th Annual Frank James Invitational Golf Tournament: 8:30 am – 2:00 pm Exhibitor Registration and Booth Set Up: 1:00 pm – 5:00 pm
Thursday, September 15 Exhibit Hall Open: 7:30 am – 12:15 pm Demo/Sales Presentations (2): 7:30 am – 9:00 am Continental Breakfast in Exhibit Hall: 7:30 am – 9:00 am Sponsored Networking Lounge: 8:30 am – 9:15 am
Membership Meeting: 9:30 am – 10:00 am All booths must be set up prior to the 5:00 pm Welcome Reception which will be in the Exhibit Hall. Please plan to Sponsored Networking Lounge: 10:15 am – 11:00 am attend this Welcome Reception and greet the attendees. Closing Keynote Speaker: 11:15 am -12:15 pm Registration Open: 3:00 pm – 6:30 pm
Welcome Reception & Golf Awards in Exhibit Hall: 5:00 pm – 6:30 pm
Wednesday, September 14 Registration Open: 7:30 am – 5:00 pm Continental Breakfast in Exhibit Hall: 7:30 am – 9:00 am Demo/Sales Presentations (2): 7:30 am – 9:00 am
Exhibit Hall Open: 7:30 am – 12:15 pm Opening General Session: 9:00 am – 10:15 am Break in Exhibit Hall: 10:15 am – 11:00 am Demo/Sales Presentations (2): 10:15 am – 11:00 am Sponsor Networking Lounge: 11:15 am – 12:00 pm
Lunch on Own 12:15 pm – 2:00 pm Break and Grand Prize in Exhibit Hall: 2:00 pm – 2:45 pm Demo/Sales Presentations (1): 2:30 pm – 2:45 pm Sponsored Networking Lounge: 3:00 pm – 3:45 pm Exhibit Hall Breakdown: 2:45 pm – 5:45 pm Interact & Engage Networking Event 4:00 pm – 5:30 pm
Friday, September 16 Full American Breakfast: 8:00 am – 9:00 am Legislative Update and Keynote Speaker: 8:00 am – 10:00 am Conference Concludes: 10:00 am
Lunch on Own: 12:15 pm – 1:30 pm
Exhibit Hall Open: 1:30 pm – 5:00 pm Demo/Sales Presentations (3): 1:15 pm – 2:15 pm Dessert and Prizes in the Exhibit Hall: 1:30 pm – 2:15 pm Sponsor Networking Lounge: 2:30 pm – 3:15 pm Demo/Sales Presentations (2): 3:15 pm – 4:00 pm Break/Demos in Exhibit Hall: 3:15 pm – 4:00 pm Sponsored Networking Lounge: 4:15 pm – 5:00 pm Networking Reception: 5:00 pm – 6:30 pm
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How to Register All booths and sponsorship registrations can be completed online via the CAJPA conference website at: www.conference.cajpa.org Please be sure to use your membership login if you wish to receive the membership discount on your booth. All registrations must be completed no later than August 5, 2022.
Sponsor and Exhibitor Deadlines JULY 15, 2022 - Exhibit booth discount. Fees increase by $300 after this date. AUGUST 1, 2022 - Inclusion in conference mobile app. AUGUST 5, 2022 - No refunds after this date. AUGUST 22, 2022 - All complimentary registrations must be completed online. AUGUST 26, 2022 - All booth payments made after this date will incur a $350 late fee. JULY 5, 2022 - All company logos in eps format are due by July 5, 2022 and should be uploaded to this link: https://www.dropbox.com/request/ wn251s0LgB5hXfQk0jH7. Questions can be emailed directly to Beth Ramirez at beth2017@cajpa.org. •
Company listing on the conference mobile app to include a 50-word company description Pre-conference mailing list (August 2022) Post-conference mailing list by written request (October 2022)
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Booth Dimensions 8’ deep x 10’ wide with 8’ high draped back and 3’ high side rails. (Exhibit hall is carpeted.)
Booth furnishings • • • • • • •
Sides and back of booth are draped One 6’ draped table Two chairs One 500-watt electrical outlet (additional lighting is suggested) Wireless internet access in the Exhibit Hall One wastebasket One 7” x 44” company sign
Logo Specifications You must send your logo in both an eps/ai vector format and a high-res transparent png. If you do not have an eps version of your logo, please ensure what you send is a high resolution transparent png or pdf. Logos pulled from websites are not suitable for printing. When your conference logo is ready, please submit them here: https://www.dropbox.com/request/ wn251s0LgB5hXfQk0jH7. Please contact Director of Communications Audie Whitt with any design/logo questions at awhitt@cajpa.org.
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Booth Fees Premium Booth
(Denoted with a “P” in booth number)
Includes two complimentary conference registrations who must be registered by emailing events@cajpa.org no later than: August 22, 2022. Member rates: $2,400 prior to July 15, 2022 $2,700 after July 15, 2022 Non-member rates: $4,400 prior to July 15, 2022 $4,700 after July 15, 2022
Standard Booth Includes two complimentary conference registrations who must be registered by emailing events@cajpa.org no later than: August 22, 2022. Member rates: $1,900 prior to July 15, 2022 $2,200 after July 15, 2022 Non-member rates: $3,900 prior to July 15, 2022 $4,200 after July 15, 2022
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Floor Plan
Additional Registrants NEW THIS YEAR!
Sponsor Networking Lounge $1,500
We will provide a private room with couches and comfortable chairs for you to use as a networking space. You can provide food, entertainment, games and additional networking opportunities. This room is available for 45 minutes during the regular program and is available on a first come, first serve basis. Total times available: Six (6). To reserve your spot, please contact Beth Ramirez at Beth2017@cajpa.org.
Hotel Accommodations & Travel Arrangements: The conference will be held at three South Lake Tahoe Hotels- Harrah’s, Harveys and the Lake Tahoe Resort. These three properties are located across the street from one another on the corner of Lake Tahoe Blvd. and the California/Nevada Stateline. The Exhibit Hall will be located at Harrah’s Lake Tahoe. All conference attendees, exhibitors and speakers are responsible for making their own travel and hotel reservations. Details on how to make hotel reservations will be provided in the exhibitor/sponsor confirmation materials and are also posted on the CAJPA website (www.cajpa.org).
Refunds and Cancellations:
All refunds and cancellations of exhibit booth fees and sponsorships must be in writing to CAJPA by August 5, 2022. Cancellations will be refunded until this date, less a 25% administrative fee. There will be no refunds after this date.
Please only register the number of attendees included in your booth complimentary registrations. Additional booth attendees will be allowed if there are no COVID-19 restrictions that would impact distancing and/or attendee cap. We will let you know at the earliest possible date that additional registrants are permitted. CAJPA holds the health and safety of all attendees, exhibitors and sponsors as our top priority. We will be closely monitoring the CDC guidelines and will communicate any vital information that may impact the conference in a timely manner.
Become an Exhibitor or Sponsor at the 2022 Fall Conference
All contracts for exhibiting or sponsoring must be completed on the CAJPA ecommerce site at www.cajpa.org. By completing the online registration, the company is agreeing to the exhibitor and sponsor contract rules contained in this brochure. Online payments may be made by check or credit card. If paying by check, payment must be received within 14 days of the online registration or booth assignment is subject to cancellation. Your booth is not confirmed until you have received an email confirmation from Beth Ramirez, Exhibitor & Sponsor Manager. If any questions, please contact her at Beth2017@cajpa.org.
Questions?
If you have questions regarding the registration process, please contact CAJPA staff at 916-231-2139 or email events@cajpa.org. For questions regarding exhibit space or available sponsorships please contact Beth Ramirez, Exhibitor & Sponsor Manager at 714-616-4306 or Beth2017@cajpa.org.
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2022 CAJPA Annual/Conference
SPONSORSHIP OPPORTUNITIES
CAJPA is offering sponsorship opportunities that include more exposure than just at the annual conference. We recognize the value in the partnership CAJPA has with its industry partners and wanted to go above and beyond to connect them with CAJPA members throughout the year. All sponsorships include: •
Signage during your sponsored event
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Special recognition on the conference mobile app
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Listing on the website, www.cajpa.org
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Ribbons for badges for all company attendees
TITANIUM $15,000 Year Around Opportunities •
One time access to the 2022 digital member directory of all JPA members complete with contact information and job titles
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Rotating banner on the CAJPA website homepage for the remainder of the calendar year
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Company logo with link to your website on the Annual Preferred Vendor Recognition page on the CAJPA website for the remainder of the calendar year
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Company logo in CAJPA weekly e-news for the remainder of the year
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Appointment of representative from your company to the CAJPA Professional Development Committee
Conference Opportunities •
Choice of sponsored items or events valued up to $15,000
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Premium booth
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Ability to demo your product or service in the exhibit hall
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Listing and logo on the conference mobile app
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Logo on CAJPA conference website with link to your website
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Six (6) complimentary conference registrations
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One foursome at the Golf Tournament
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Participation in “Words of Wisdom.” A member of your team will have the opportunity to speak to the attendees in an informal venue by sharing their words of wisdom. Similar to a Ted Talk or Fireside Chat, you select the topic and we provide the venue and marketing in the conference program
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PLATINUM $10,000 Year Around Opportunities •
Rotating banner on the CAJPA website homepage for the remainder of the year.
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Company logo with link to your website on the Annual Preferred Vendor Recognition page on the CAJPA website for the remainder of the calendar year.
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Company logo on CAJPA weekly e-news
Conference Opportunities •
Choice of sponsored items or events valued up to $10,000
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Premium booth
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Ability to demo your product or service in the exhibit hall
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Listing and logo on the conference mobile app
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Logo on CAJPA conference website with link to your website
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Four (4) complimentary conference registrations
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Participation in “Words of Wisdom”. A member of your team will have the opportunity to speak to the attendees in an informal venue by sharing their words of wisdom. Similar to a Ted Talk or Fireside Chat, you select the topic and we provide the venue and marketing in the conference program.
GOLD $5,000 Year Around Opportunities •
Company logo with link to your website on the Annual Preferred Vendor Recognition page on the CAJPA website for the remainder of the calendar year.
Conference Opportunities •
Choice of sponsored item or event valued at $5,000
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Three (3) complimentary conference registrations
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Logo on CAJPA conference website
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Listing and logo on the conference mobile app
SILVER $2,500 Year Around Opportunity •
Company name on the Annual Preferred Vendor Recognition page on the CAJPA website for the remainder of the calendar year.
Conference Opportunities •
Choice of one sponsored item or event valued at $2,500
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Name listed on CAJPA conference website
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Two (2) complimentary conference registrations
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Listing on the conference mobile app
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Choose number of items according to selected sponsorship level.
$10,000 Opportunities Keynote Speaker, Opening Session, Wednesday Morning
Signage at event, introduction and photo opportunity with keynote speaker, recognition on conference mobile app and your logo with link to your website on the CAJPA website.
Sponsorship of Thursday’s General Session
Signage at event, speaker/panel introduction, recognition on conference mobile app and your logo with link to your website on the CAJPA conference website.
Tote Bags
Your company logo on the official tote bag which is provided to all attendees, signage at event, recognition on conference mobile app and your logo with link to your website on the CAJPA conference website.
Hotel Key Cards
Your company logo on the hotel key cards at Harrah’s, Harveys and the Lake Tahoe Resort, signage at event, recognition on conference mobile app and your logo with link to your website on the CAJPA conference website.
Official Conference Mobile App
Your company logo on the official conference mobile app, signage at event, recognition on conference mobile app and your logo with link to your company website on the CAJPA conference website.
Lanyards
Your company logo on the official lanyard which is included in the conference tote bag provided to all attendees, signage at event, recognition on conference mobile app, and your logo with link to your company website on the CAJPA conference website.
Wednesday Morning Breakfast
Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name listing with link to your website on the CAJPA conference website.
Starbucks Gift Card
Your company logo on a $5 Starbucks gift card which will be included in the conference tote bag provided to all attendees, recognition on conference mobile app, and your logo with link to your company website on the CAJPA conference website.
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Wednesday Evening Welcome Reception Signage and
beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your logo with link to your company website on the CAJPA conference website
Welcome Wrappers
Your company logo on the welcome wrappers on the Harrah’s doors leading to The Lake Tahoe Resort, recognition on the conference mobile app and your logo with link to your company website on the CAJPA conference website.
$5,000 Opportunities Thursday Morning Breakfast
Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name listing with link to your website on the CAJPA conference website.
Grand Prize Drawing Card
Company logo on official grand prize drawing card which all attendees must have stamped at each booth in order to enter contest, introduction by emcee of one staff member to pull the winning card and special thank you by emcee in the exhibit hall at the event, signage at event, recognition on conference mobile app and your logo with link to your company website on the CAJPA conference website. Prize value not to exceed $2,000.
Tuesday Evening Welcome Reception
Signage and beverage napkins with your company logo at the event, recognition on conference mobile app and your logo with link to your company website on the CAJPA conference website.
Audio Visual for Wednesday and Thursday at the Lake Tahoe Resort
Large signage at the Lake Tahoe Resort in each meeting room, recognition on conference mobile app and your logo with link to your company website on the CAJPA conference website.
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$2,500 Opportunities
Wednesday Morning Specialty Coffee Break
Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name listing with link to your website on the CAJPA conference website. Optional opportunity: Provide your own disposable coffee cups with your company logo.
Wednesday Afternoon Dessert Break
Signage and beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name listing with link to your website on the CAJPA conference website. Optional opportunity: Provide your own disposable coffee cups with your company logo.
Thursday Afternoon Mixer
Signage at the event, recognition on conference mobile app and your company name listing with link to your website on the CAJPA conference website.
Thursday Morning Specialty Coffee Break
Signage at the event in exhibit hall, beverage napkins with your company logo at the food station/s, recognition on conference mobile app and your company name listing with link to your website on the CAJPA conference website. Optional opportunity: Provide your own disposable coffee cups with your company logo. Optional opportunity: Provide your own disposable coffee cups with your company logo.
Friday Morning Keynote Speaker (at the Lake Tahoe Resort)
Signage at event, introduction and photo opportunity with keynote speaker, recognition on conference mobile app with link to your website on the CAJPA conference website.
Friday Full American Breakfast (at the Lake Tahoe Resort)
Signage at the event and beverage napkins with your company logo, recognition on conference mobile app and your company name listing with link to your website on the CAJPA conference website. Optional opportunity: Provide your own disposable coffee cups with your company logo.
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NEW SPONSORSHIP OPPORTUNITIES!
2022 CAJPA ANNUAL CONFERENCE SEPT. 13-16 • SOUTH LAKE TAHOE
REVOLUTION IN POOLING!
CAJPA is proud to offer two NEW sponsorship opportunities and bring back some blasts from the past for our valued industry partners!
NEW GOLD SPONSOR OPPORTUNIty Thursday Strolling Lunch - $5,000 (One available) CAJPA attendees will stroll the exhibit hall while enjoying a mobile lunch sponsored by you. Your company will receive prominent signage on Thursday for a strolling lunch through the exhibit hall, as well as a thank you in the conference mobile app and your logo linked to your company website on the CAJPA website. Sponsorship Includes: •
Your logo displayed in the exhibit hall during the Thursday lunch
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Napkins with your logo printed on them
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Your company logo displayed on signs and in the mobile app thanking all sponsors
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Your company listed and linked on the CAJPA website
NEW SILVER SPONSOR OPPORTUNITES Hashtag Sponsor Drawing - $2,500 (Three Available) There will be three drawings (Tuesday, Wednesday, and Thursday) each valued at $500. Participants will post about the conference on either Facebook or LinkedIn using the official conference hashtag, as well as a unique hashtag of your choosing (ex: ChevronAtCajpa2022). If they post within a set time, they will qualify for the drawing that day. CAJPA staff will select the winner at random and allow a representative of your organization to make the announcement. Sponsorship Includes: •
Your logo displayed on the instructional signs for attendees
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Push notifications through the conference app encouraging participation and mentioning your company
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Your representative at the drawing announcing the winner
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Your company logo displayed on signs and in the mobile app thanking all sponsors Page 12
OLDIES BUT GOODIES
Welcome back to two of our favorite sponsorship opportunities from 2019!
GOLD SPONSORSHIP OPPORTUNITY Wednesday Late-Night Party $5,000 (One Available) Signage and beverage napkins with your company logo at the event, two drink tickets per person with your logo on them, a thank you announcement in conference mobile app and your company name linked to your website on the CAJPA website. Sponsorship Includes: •
Two drink tickets per person with your company logo on it for each attendee
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Signage and napkins with your logo printed on them
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Your company logo displayed on signs and in the mobile app thanking all sponsors
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Your company listed and linked on the CAJPA website
SILVER SPONSORSHIP OPPORTUNITY Wednesday Late-Night Party Prize Drawing - $2,500 (One available) As the late-night drawing sponsor your company can raffle off a prize valued at no more than $500 of your choice during the late-night party. Your logo will be printed on the entry card and on signage during the event. Sponsorship Includes: •
Your logo displayed on the instructional signs for attendees
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Push notifications through the conference app encouraging participation and mentioning your company
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Your representative at the drawing announcing the winner
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Your company logo displayed on signs and in the mobile app thanking all sponsors
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DON’T FORGET ABOUT THE SPONSOR NETWORK LOUNGE! - $1,500 (Six time slots available) Also new this year and can be added on to any sponsorship level! We will provide a private room for you to use as a networking space. You can supply appetizers of your choice, entertainment, games, and added networking opportunities. This room is available for 45 minutes during the regular program and is available on a first come, first serve basis. To reserve your spot, please contact Beth Ramirez at Beth2017@cajpa.org.
How to Register All booths and sponsorship registrations can be completed online via the CAJPA conference website at: www.conference.cajpa.org Please be sure to use your membership login if you wish to receive the membership discount on your booth. All registrations must be completed no later than August 5, 2022.
Golf Tournament Sponsorships $2,500 Silver Sponsorship - Golf Tournament Title Sponsor Signage at event, thank you in golf tournament program and conference mobile app and your company name listing with link to your website on the CAJPA conference website. A verbal thank you at the awards ceremony taking place at the Welcome Reception in the exhibit hall. $1,500 Golf Balls Company Logo Your company logo on golf balls for each golfer, signage at event and recognition in golf program. $1,500 Golf Tournament Beverage Cart Signage at the event, signage on the cart and recognition in golf tournament program. $1,000 Golf Tournament Hole-in-One Sponsor must provide a staff person to man the hole, signage at event, signage at the tee box, recognition in tournament program. $750 Putting Contest Signage at the event, signage at the putting area and recognition in the golf tournament program. Sponsor must provide person to be at contest and hand out sponsor logo prizes. $500 Coffee Service You provide 200 disposable coffee cups with your logo and we provide signage and recognition in the golf tournament program. $500 Golf Tournament Clubhouse Bar Drink tickets with your logo on them, signage at event and the clubhouse bar, recognition in golf tournament program. $350 Golf Tournament Non-Alcoholic Beverage Bucket Signage at event and at tee box, recognition in tournament program.
$350 Golf Tournament Snack Bucket Signage at event and at tee box, recognition in tournament program. $325 Closest to the Pin (Men): Signage at the event, signage at the tee box, recognition in golf tournament program. $325 Closest to the Pin (Women): Signage at the event, signage at the tee box, recognition in golf tournament program. $325 Longest Drive (Men): Signage at the event, signage at the tee box, recognition in golf tournament program. $325 Longest Drive (Women): Signage at the event, signage at the tee box, recognition in golf tournament program. $275 Tee Sponsors (14 Available): Signage at the event, signage at the tee box, recognition in golf tournament program. $225 Mulligan Tickets: Signage at event, your logo on the mulligan tickets, recognition in golf tournament program. $225 Driving Range: Signage at event, signage at the driving range, recognition in golf tournament program.
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2022 CAJPA Fall Conference Exhibitor Rental Space & Sponsorship Application Rules and Regulations Multiple booths: Exhibitors may purchase multiple booths, however; booths may not be shared with another company. Shipping and handling: Shipping of materials and installation fees are not included in the exhibit booth fee. Arrangements for shipping and storage of displays and materials as well as additional items such as electrical needs must be made through GES Exposition Services. You may contact GES at (775) 323-7700. Please reference the CAJPA Exhibition. The necessary forms will be sent to you in the exhibitor kit. Please note: Exhibit booths may not be shipped to Harrah’s. Contract for space: The exhibit contract and booth space application, the formal notice of space assignment and the full payment of exhibit booth fees together constitute a contract between CAJPA and the exhibitor for the right to use the assigned booth space and to comply with these rules and regulations. Exhibitors shall be bound by the rules and regulations set forth herein and by such amendments or additional rules and regulations which may be established by CAJPA. Space assignment: Space assignment priority is given according to sponsorship level and is then made available on a first-come, first-served basis. CAJPA will make every effort to place exhibitors in the areas of their choice, and once a space is paid for, confirm that space to the exhibitor. However, CAJPA does reserve the right to place, move or relocate any exhibitor in case of necessity for the total benefit and operation of the show. Exhibit booth set up: Exhibitors shall arrange their exhibits so that they do not obstruct other exhibits. Aisles must be kept clear. Exhibits should be arranged so that company representatives will be inside of the space assigned. Display materials or equipment at the sides of the booth shall not exceed the height of the side walls. Materials used to decorate shall be of flame-retardant material. Safety exits and equipment must be left accessible and in full view at all times.
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Booth payment: Each exhibitor must submit a signed application with full payment to reserve a booth. Payment must be received within 14 days of reservation or the booth may be forfeited. Cancellation: If an exhibitor cancels a booth space contract prior to August 5, 2022 all fees paid (less 25% cancellation fee) will be returned. If an exhibitor rents a booth, pays in full, but does not attend the conference, there will be no refund of the booth rental fee. In addition, cancellation of a booth after August 5, 2022, will result in a full forfeiture of fees. Representative fees: The exhibit fee for each booth includes two conference registrations for the designated company representatives. You must register your complimentary registrants online. All company representatives working in the exhibit hall must be registered for the conference: All exhibitors must check in at the registration area upon arrival at the conference for a badge and conference information. Please register all persons in your booth so that a badge can be made in advance. Admission shall be by badge and badges are not transferable. Rights of an exhibitor shall not be assignable to any other firm or person. Exhibitor responsibilities: CAJPA will not be responsible for damage to uncrated materials, materials improperly packed, glass breakage or concealed damage. CAJPA will not be responsible for loss or disappearance of the exhibitor’s materials after some have been delivered to the exhibitor’s booth. Similarly, CAJPA cannot be responsible for disappearance of the exhibitor’s materials before the materials are picked up from the exhibitor’s booth for loading after the conference.
Prizes: Representatives from the companies exhibiting at the conference are not eligible to win prizes. Only one prize may be given away by each exhibitor. Prize winners will be eligible to win more than one prize. Individual exhibitors may determine if the prize winner needs to be in attendance at the time of the drawing. Exhibitors accept responsibility of delivery of their prizes to the winner. Insurance and liability: Exhibitor agrees to protect, save and keep CAJPA and Harrah’s Tahoe forever harmless from any damages or charges imposed for violation of any law or ordinance occasioned by negligence of the exhibitor, as well as to comply strictly with the applicable terms and conditions contained in the agreement between Harrah’s Tahoe and CAJPA regarding exhibition premises. Further, exhibitor shall at all times protect, indemnify, save, defend and hold harmless CAJPA and Harrah’s Tahoe against and from any and all loss, costs (including attorney fees), damages, liability, or expense arising from or out of or by reason of any accident or bodily injury or any other occurrence to anyone, including the exhibitor, its agents, employees and business invitees, which arises from or out of or by reason of said exhibitor’s occupancy and use of the exhibition premises or part thereof. Additionally, CAJPA shall not be held responsible for any loss, damage, or delay due to strikes, lockouts, Acts of God, governmental restrictions, enemy action, civil commotion, unavoidable casualty or other causes similar or dissimilar, beyond the control of CAJPA. Exhibitor’s property: CAJPA (and its conference host facilities) cannot assume responsibility for the safety of the property of the Exhibitor, its officers, agents or employees from theft, damage by fire, accident or other causes, but will use all reasonable care to protect them against such loss. In all case, occupants wishing to insure
their property must do so at their own expense. It is especially recommended that all occupants have representatives in attendance at all times when the exhibits are open and when exhibits are being set up or dismantled, to protect against loss. CAJPA (and its host conference facilities) cannot be responsible for any item left unattended or left in the Exhibit Hall during the times the exhibits are closed. Rules and compliance: Exhibitors agree to comply with rules and regulations as specified in the exhibitor package and the GES exhibitor kit. Noncompliance with exhibitor rules and regulations: Each exhibitor and all its employees agree to abide by the rules and regulations given herein and by subsequent amendments and additions considered by CAJPA management to be in the best interest of all exhibitors. Upon noncompliance with the rules formulated, CAJPA management reserves the right to prohibit, reject, or eject any exhibitor, exhibitor’s representatives, or exhibit in whole or part, with or without giving cause. If cause is not given, CAJPA’s liability shall not exceed the return to the exhibiting company of the rental unearned at the time of ejection. If an exhibitor is ejected for violation of these rules, or for any other reason, no return of monies received shall be made. Amendment to rules: These rules, regulations and conditions have been drawn for the purpose and intention of providing a well-balanced, wellregulated, attractive, and successful exposition. Any and all matters or questions, not specifically covered by the preceding rules and regulations shall be subject solely to the decision of CAJPA management. In an effort to provide the greatest good to the greatest number, CAJPA management shall have full power to so interpret the rules and regulations or make such rulings as may appear to be for the best interest of the entire exposition and all amendments of the foregoing rules shall bind the exhibitors.
Please visit www.cajpa.org to register today!
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REVOLUTION IN POOLING!
2022 CAJPA ANNUAL CONFERENCE SEPT. 13-16 • SOUTH LAKE TAHOE
2022 CAJPA Fall Conference Exhibitor Booth and Sponsorship Registration Form (booth attendees and comp attendees must register separately)
Contact Information Organization: Mailing Address: City: Contact Name: Email:
Date of Submission: State:
Zip:
Phone:
Website:
Sponsorship & Booths Level:
Item Sponsored:
Amount: Booth Style: □ Premium □ Regular □ None Premium Booth Fees:
□ $2,400 Member Rate prior to July 15, 2022 □ $4,400 Non-Member Rate prior to July 15, 2022
□ $2,700 Member Rate after July 15, 2022 □ $4,700 Non-Member Rate after to July 15, 2022
Standard Booth Fees:
□ $1,900 Member Rate prior to July 15, 2022 □ $3,900 Non-Member Rate prior to July 15, 2022
□ $2,200 Member Rate after to July 15, 2022 □ $4,200 Non-Member Rate after to July 15, 2022
Desired Booth: (In Order of Preference. ex: 412, 522, & p205)
Payment Information □ Check #________________________________
Total due:
□ Invoice requested □ Visa □ MasterCard □ American Express Card Number: Name on card: Billing Address:
Expiration date:
Security Code:
City, State, Zip:
Authorized signature: _____________________________________________ I have read, understand and agree to be held by the Exhibitor Rules and Regulations, and agree that they are a part of the application contract. I further agree to abide by the Rules and Regualtions for the exposition, as well as any other rules deemed necessary by CAJPA. Authorized Signature: _______________________________________________________________ Refunds and Cancellations: All refunds and cancellations of exhibit booth fees and sponsorships must be in writing to CAJPA by August 5, 2022. Cancellations will be refunded until this date, less a 25% administrative fee. There will be no refunds after this date. 808 R ST STE 209 Sacramento, CA 95811 p 916-231-2139 f 916-231-2141 www.cajpa.org
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PLEASE BE SURE TO REGISTER ALL ADDITIONAL ATTENDEES AND COMP ATTENDEES AT THE CAJPA WEBSITE PRIOR TO AUGUST 22, 2022
www.cajpa.org