No.:
PSD-TOR-09
Gasóga na hÉireann / Scou.ng Ireland
Issued: September 2021
Amended: n/a
Category: Project Team – Terms of Reference
Next Review Date: 31th July 2022
Programme Services Department: Sea Scouting Support Team
Related Documents:
Revision Date
Descrip7on 1 Sept 2021 Document Issued
Description
The Sea Scou7ng Support Team will be a project team to support Sea Scou7ng Groups and the wider Scout Programme Sec7ons in manners related to sea scou7ng and water based ac7vity. This team will support the running of water based programmes in line with the Scou7ng Ireland Strategic Plan. This project team will give direct support through responding to programme based requests and through the development of resources. Individuals can apply through an open call. A Project Team Lead will be appointed by the Core Team and will lead this Project Team.
Duration of Term
Project Team dura.on: 12 months
Commencing: September 2021
Termina.on: 30th August 2022
There will be annual open calls for this team, with the open call for 2022-03 planned for August 2022.
Aim of the Team
The Sea Scouting Support Team aims are as follows:
• To develop programme resources that support the implementa7on of water based programme in order to achieve the aim of Scou7ng Ireland and in line with Scou7ng Ireland’s programme strategy
• To work with other project teams to help support and develop the sec7on appropriate programme
• To provide guidance on the programme for na7onal ac7vi7es and water related ac7vi7es
• To u7lise communica7on networks through the Provincial and county support structures in liaison with local support staff
• To disseminate resources and advice to Programme Scouters through SI communica7onand social media channels
PSD-TOR-01 Programme Support Project Team
• To advise the Programme Services Department Core Team and other Project Teams on maPers rela7ng to Sea Scouting and water based activities.
• To carry out other func7ons assigned by the Programme Services Department Core Team
PSD-TOR-01 Programme Support Project Team
Accountability
All persons on the Team will be accountable to the Core Team and D epartment M anager or their delegate, through the Project Team Lead.
All members of the team must adhere to the Project Team Code of Conduct and will receive a LePer of Appointment.
The project team budget will be approved by the Core Team. The programme services manager will administerthe budget and monitor spending associated with this team.
Reviews
Reviews will be conducted every six months of the project by Project Team Lead in conjunc7on with the Programme Services Manager and submiPed to the Core Team for considera7on.
An annual report and review should be submiPed to the Core Team within 6 weeks of the comple7on of the 12 month project.
Assigned Duties
1. Answer and respond to requests for programme support through relevant channels including the mailing system, phone calls, etc.
2. Assist in the development of programme resources including sec7on specific resources that support the implementa7on of Scou7ng Ireland’s youth programme in line with the programme strategy
3. Submit regular updates for the na7onal mailings
4. Other du7es that may arise relevant to this project team
Meetings
Project Teams will meet a minimum six 7mes a year. Members of the department support team and the Core Team may aPend.
Support
The Project team will be given specific training before star7ng their role on par7cular aspects of the func7on of the team. In addi7on, they will get regular support from the Programme Services manager and/or from a designated member of the department core team. At the comple7on of the project team, the members will be debriefed on their experiences so that they will shape future project teams.
Additional Information
• Mee7ngs will be conducted via teleconferencing plaWorm and in person as appropriate
• Project roles and team structure will be defined by the Core Team
• The Core Team may request addi7onal du7es to be assigned to the Project Team
• The terms of reference can be subject to change by the Core Team
• Reasonable expenses will be reimbursed for expenditure incurred in carrying out these roles
• The Scou7ng Ireland Financial Handbook must be adhered to
• All individuals appointed will be required to complete and agree to a verifica7on process
• The work of the project team must support Scou7ng Ireland’s Strategy
• The work of the project team must not compromise the companies risk register
• The work of the project team must be in line with good governance
Measurables
• Create a database of sec7on specific resources for Scou7ng Ireland’s website
• Log of all support requests and responses provided
• Record of regional support mee7ngs
• Membership sa7sfac7on survey
• Adhere to the budget approved by the Core Team
Apply
Applica7ons through hPps://forms.office.com/Pages/ResponsePage.aspx? id=_bDp4kmVmEWIMGXcrKR75e0e7hg3hM9HgrWAhjloyJRUMzNOQUZVTkQzUVJDOUJXRUwzWjE1 T0wzNS4u
PSD-TOR-01 Programme Support Project Team