Scouting Ireland, National Office, Larch Hill, Dublin 16, Ireland T: 01 4956300 www.scouts.ie
Introduction to the Legitimate Interest Assessment (LIA) When to use this template A Legitimate Interest Assessment (LIA) must be completed whenever your Scout Group relies on Legitimate Interest as the lawful basis for processing personal data under GDPR. The below is in relation to Scout Groups processing photographs under lawful basis Legitimate Interest.
What this pack includes Below you will find a sample LIA template. It’s purpose is to provide a practical starting point to help Scout Groups think through the key considerations when processing photographs, videos, and other media that may directly or indirectly identify individuals. This sample focuses specifically on photographs.
How to use it •
If your Scout Group does not already have an LIA, use this sample as a guide to create your own version that reflects your group’s specific purposes and processing activities.
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Do not adopt the sample “as is.” It must be reviewed, adapted, and completed to reflect your Scout Group activities.
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If your Scout Group already has an LIA, use the sample to cross-check your existing document and make sure no important elements are missing.
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You do not need to share your LIA with members or parents / guardians etc, this is an internal process and is to help your Scout Group ensure they are handling imagery in a GDPR compliant manner. The LIA should be saved within the Scout Groups document repository.
Why the LIA is important Completing an LIA helps ensure that your media processing is necessary, proportionate, and respectful of the rights and reasonable expectations of volunteers, youth members and their families. It documents your decision-making and demonstrates accountability.
What the LIA must cover Your assessment should, at a minimum: •
Identify the purpose(s) for processing images/media and how they support your group’s activities. Reg. No. 397094, Charity No. CHY3507, Reg. Office - National Office, Larch Hill, Dublin 16. Scouting Ireland is a company Limited by guarantee exempt from using the word "Limited".
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