Scouting Ireland, National Office, Larch Hill, Dublin 16, Ireland T: 01 4956300 www.scouts.ie
Scout Groups GDPR guide to collecting and processing images Table of Contents Overview ................................................................................................................................................. 1 1.
Identify the purpose ....................................................................................................................... 2
2.
Select the most appropriate GDPR Lawful Basis ............................................................................ 2
3.
Provide a Privacy Notice................................................................................................................. 4
4.
Record and Manage Consent / Opt outs........................................................................................ 4
5.
Minimise Data Collection ............................................................................................................... 5
6.
Store Images Securely .................................................................................................................... 5
7.
Control Sharing and Publishing ...................................................................................................... 5
8.
Retention and Deletion .................................................................................................................. 6
9.
Archiving Photos and Videos .......................................................................................................... 6
10.
Respect Data Subject Rights ...................................................................................................... 7
11.
Volunteer Awareness ................................................................................................................. 7
Overview It’s great for young people to have images of their special moments and Scouting achievements to look back on, and creating digital content to promote Scouts helps to increase engagement with current and potential members. When working with young people, it’s important to be aware of safeguarding risks and data protection implications around taking photos and videos (referred to from here as ‘images’) of young people. Young people can be identified for the purpose of grooming and abuse, and images can be modified or misused out of context. In data protection law images where individuals can be identified are considered personal data. It’s essential to have appropriate processes in place to protect young people, keep them safe, and to ensure that data protection legislation is followed. Note that under data protection legislation, taking, storing, sharing, displaying, publishing, or posting images are all acts of data processing wherever it is possible to identify – directly or indirectly – an individual in any of the images. Note that the specifics of how data protection legislation might apply depends on whether the images are taken in a public space or a private space; regardless of this, once an image has been captured, and is in the possession of a scout group, data protection legislation applies to its continued processing. Reg. No. 397094, Charity No. CHY3507, Reg. Office - National Office, Larch Hill, Dublin 16. Scouting Ireland is a company Limited by guarantee exempt from using the word "Limited".
Page 1 of 7