Photography & Media SAMPLE [Insert Scout Group Name] Scout Group Privacy Information Notice 1. About Us (Data Controller) [Name of Scout Group] [Scout Group Registered Address] [Scout Group Email Address] For the purposes of the General Data Protection Regulation (EU GDPR), [Insert Scout Group Name] is the Data Controller of any personal data collected under this information notice. If you have any questions about how we use personal data, you may contact us at the details above or the Data Protection Point of contact for the Scout Group [Enter your Scout Groups Data Protection Contact email address]
2. Purpose of collecting Photographs and Media: [Insert Scout Group Name] may take photographs and / or videos during Scout Group meet ups, events, trips and activities for the following purposes:
Promoting the Scout Groups activities Sharing updates with parents / guardians Celebrating achievements Maintaining historical records of Group activities
Images and Videos may be used:
Printed Materials e.g. flyers, posters, newsletters) The Scout Groups Website [insert website] Social Media pages [outline which ones] Internal displays or presentations Local Press or community publications
3. Lawful Basis for Processing Under Article 6(1)(f) of the General Data Protection Regulation [Scout Group] has a legitimate interest in capturing and processing photographs and videos during activities related to our Scout Group. These images and recordings may be used for the following purposes:
Sharing with Parents / Guardians through the [WhatsApp Group / Private Facebook group] to keep them up to date on the latest activities Inclusion in the Scout Groups internal Newsletter Displaying internally within the Scout Den