Gasóga na hÉireann / Scouting Ireland
No.:
PSD-TOR-12 –Crean Challenge 2027-2029
Issued: 12th May 2020 Amended: 22nd February 2026 Next Review Date: March 2029
Category: Project Team – Terms of Reference
Programme Services Department: Crean Challenge 2027-2029 Event Project Team
1 12th May 2020
Issued 2 6th July 2020
th March 2022
4 8th March 2023
5 22nd February 2026 Updates to dates and roles
Description
The Crean Challenge Project Team will be a project formed for the purpose of planning organizing and delivering the Crean Challenge event 2027-2029 for the Programme Services Department. Individuals can apply through an open call. A Project Team Lead, event lead will be appointed by the Programme Services Department Core Team and will lead this Project Team.
Duration of Term
Project Team duration: 36 Months
Commencing: 1st June 2026
Termination: 1st May 2029
Aims of the Team
The Crean Challenge Project Team aims are as follows:
• To deliver a Crean Challenge that meets the organisation’s objectives.
Accountability
All persons on the Crean Challenge Team will be accountable to the Programme Services Department through the Project Team Lead.
The project budget will be approved by the Event Manager Scouting Ireland in Conjunction with the Programme Team Manager
Reviews
Reviews will be conducted at the end of term of the project by Project Team Lead in conjunction with the Project Manager and submitted to the Programme Services Department Core Team for consideration by report and/or teleconference as required.
Reports and reviews should be submitted to the Programme Services Department Core Team within 6 weeks of completion of the project.
Team Roles
Crean Challenge Mentors
Working with the Event Lead to plan, organize and deliver the event.
To be a support to participants before, during and after the event (including the training weekends). To support participants to achieve the standards required for the Crean Challenge award. To be responsible for the health and safety of participants during the event (including the training weekends) and to assist the Event Lead in planning.
Please note that attendance on four training weekends, see Appendix for Dates, and the event itself is necessary to fulfil these roles.
Attendance at the Scouter training weekend is compulsory.
Notes (all roles):
Please note the following for all the roles above:
• It is the responsibility of the applicant to ensure that they hold a suitable passport for travel to Iceland on the dates of the event.
• Whilst not essential, a full EU/EEA driving license may be an advantage in these roles.
Further roles may be introduced by agreement between the Event Lead and Project Manager and subject to approval by the Programme Services Department Core Team.
Project Team meetings will be held bimonthly or more frequently as required. These meetings will be supported by the relevant department support team. Minutes of team meetings including action lists will be shared with the Programme Services Department Core Team and Department Manager for consideration.
Additional Information
• Meetings will be conducted via teleconferencing platform and in person as appropriate.
• Additional project team roles and or changes to the team structure will be defined and agreed by the Programme Services Department Core Team
• As this event takes place in Iceland a passport, current at the time of the event, is required.
• The Scouting Ireland Financial Handbook must be adhered to
• All individuals appointed will be required to complete and agree to a verification process.
• The work of the project team must support Scouting Ireland’s Strategy
• The work of the project team must not compromise the company’s risk register
• The work of the project team must be in line with good governance.
Measurable
• Plan, organize and deliver an Expedition of 8 days in Iceland based at BÍS campsite/premises including 2-night trekking expedition overnighting in mountain huts.
• 4 training weekends over 6 months prior to expedition (See dates in Appendix)
• Provide an event that challenges participants to achieve the required Crean Challenge standard
• Adhere to the budget agreed by the Programme Services Department core team
• Participants work on patrols to develop personal and team-work skills.
• Ensure a Health and Safety plan and risk register is in place for the event.
• Ensure there is a clearly defined relevant programme delivering on the aims of Scouting Ireland's Scout programme.
Apply
Applications for the above positions should be made online
Appendix
Mentor Training Date (Compulsory)
May 24th Location CastleConnell Scout Centre
Crean Participants Training Dates 2026/2027
1. 24th July to 26th July 2026
Location: Castle Connel Scout Centre
2. 25th September 2026 to 27th September 2026
Location: Burncourt Scout Centre
3. 20th November 2026 to 22ndNovember 2026
Location: Lough Dan Scout centre
4. 15th January 2027 to 17th January 2027
Location: Carrauntoohil (Cronin’s Yard, Kerry)
Iceland
12th February 2027 to 20th February 2027