Guidance Notes for Completing the Emergency Contact & Welfare Profile Please review these guidance notes before completing the Emergency Contact & Welfare Profile for your child. The Emergency Contact & Welfare Profile is an important document which is used by the school to enter information relating to the student onto the school database. It has several purposes: 1. It provides the school with the information needed to quickly contact a parent or other responsible adult in the event of an emergency concerning the student. 2. It assists the school staff or emergency medical services in the event the student requires medical services for illness or injury. 3. The contact information is also used to send the parent/legal guardian school communications relating to the student from school announcements to attendance issues. Many communications are issued via email, so we request that at least one contact email is provided for a contact with legal parental responsibility (we will not send school emails to a student’s personal home email address). Please note communication types below and who they are sent to: a) Schoolcomms mailing system – Emails & texts are sent automatically to the Primary contact 1. If you would like another contact with parental responsibility to receive these general school communications (see Section C, Contact examples 1-3) please send your request via the contact details at the end of these notes. b) This system also sends out text messages in relation to attendance – it is only possible to send these to the Primary contact 1. c) Emails direct from teaching staff – These will be sent to the Primary contact 1. d) Hard copy communications – Mail outs, sent to the home address held on our school records. PLEASE TAKE TIME TO READ THROUGH THESE GUIDANCE NOTES BEFORE COMPLETING THE FORM IN CLEAR WRITING.
Section A: Basic Details It is a legal requirement for the school to hold each student’s legal surname and forename on our records and is the name that will be displayed on school reports and exam certificates. Please ensure that the information supplied in these sections matches the name displayed on the birth certificate for your child.
Executive Headteacher Dame Alice Hudson Twyford Church of England Academies Trust Twyford Crescent | Acton | London | W3 9PP | t: (020) 8752 0141 | f: (020) 8993 7627 e: office@twyford.ealing.sch.uk | w: www.twyfordacademies.org.uk The Twyford Church of England Academies Trust is a charitable company limited by guarantee registered in England & Wales. Registered Number: 07648968 | Registered Office: Twyford C of E High School, Twyford Crescent, Acton, London W3 9PP