SCCCI 120th Anniversary Special Exhibition Launc by Singapore Chinese Chamber of Commerce & Industry

INVITATION TO QUOTE: COMPREHENSIVE EVENT MANAGEMENT, AUDIOVIDEO, AND LOGISTICS FOR EVENT - BEYOND 120: 120 YEARS OF UNITING BUSINESSES

SPECIFICATIONS

About SCCCI Established in 1906, the Singapore Chinese Chamber of Commerce & Industry (SCCCI) is an internationally renowned organisation and the apex body of the Chinese business community in Singapore. It plays a key and proactive role in representing the interests of the local business community. SCCCI has always adhered to its mission to promote the development of industry and commerce, economic prosperity, cultural and educational activities, as well as community services in Singapore.

About SCECF

More Information on SCCCI:

SCCCI Chinese Entrepreneurial Culture Foundation (SCECF) is a leading foundation set up by SCCCI to promote and cultivate the Chinese Entrepreneurial Culture, which aims to strengthen Singaporeans’ national identity, deepen their sense of belonging as well as nurture their cultural confidence.

SCCCI Corporate Video - English (Updated 2023): https://www.youtube.com/watch?v=BSBWRg1_-s

SCCCI 110th Anniversary Gala Dinner 2016: https://www.youtube.com/watch?v=ETlq3ZM7NAM

SCCCI Building Diamond Jubilee Celebration and Mid-Autumn Festival Dinner 2024: https://www.youtube.com/watch?v=V1x6Cnwl-W8

Objectives

The Singapore Chinese Chamber of Commerce & Industry (SCCCI) will celebrate its 120th Anniversary in 2026. A cornerstone of this celebration is the Launch of the special exhibition and publication in conjunction with 120th Anniversary of SCCCI. The title of the event launch is “BEYOND 120: 120 YEARS OF UNITING BUSINESSES”, held at the SCCCI Building (47 Hill Street). The event aims to honour the SCCCI's rich heritage while showcasing its modern vision for the future.

SCECF would like to call for a quotation for the provision of Comprehensive Event Management, including Audio-Video and Logistics Services for the EVENT - BEYOND 120: 120 YEARS OF UNITING BUSINESSES

The objectives are:

1. Execute a grand Special Exhibition Launch: Manage the end-to-end procedure of the grand ceremony on 12 June 2026, ensuring seamless coordination between the Lobby (Heritage Zone) and the SCCCI Auditorium (Modern Zone).

2. Thematic Transformation: Conceptual design and decoration of the venue to reflect a “Time Travel” narrative:

• Lobby (Level 1): Design Theme to reminisce about the nostalgic past (1906–1980s).

• Auditorium (Level 1A): Design Theme to represent the present

• “Beyond 120” Special Exhibition (Level 4): Design Theme to represent the future.

3. AV Technical Excellence: Provide high-end Audio, Video, and Lighting (AVL) systems, including a live feed from the launch point to Level 4 to accommodate overflow or secondary viewing.

4. Media Documentation: Capture the event through professional photography and videography for archival and promotional use.

5. Supply and install all required logos, banners, tables, chairs, TV sets, and related equipment.

6. provide pre-event set up installation to post-event tear down and disposal services.

Non-Disclosure The Vendor who intends to provide quotation for this project agrees not to disclose, reveal, or divulge to any person or entity any information concerning the organisation, business, finances, transactions, or other affairs of SCCCI and SCECF, which may come to the Vendor’s knowledge at any time during or after the Contract term, unless SCCCI or SCECF grants written consent of such a disclosure. If need to be, all vendors shall be required to enter into a non-disclosure agreement with SCECF.

Release of SCCCI’s material for proposal purposes

Once awarded, the awarded vendor shall have their representative to sign the NonDisclosure Agreement (NDA) prior to receiving the materials for the event Below is the non-exhaustive list of materials/documentation which will be released to the Vendor for the EVENT - BEYOND 120: 120 YEARS OF UNITING BUSINESSES:

1) Appendix A: Theme and Background information

2) Appendix B: Programme rundown timeline

Requirements

1. General Requirements

1. Site visit(s) to SCCCI (lobby and auditorium) at 47 Hill Street shall be arranged upon request. Proposed products shall be made available for viewing and/or testing to determine suitability.

2. Vendor must provide a detailed project timeline chart.

3. Vendor must provide their profile, portfolio, and statements for insurance and security measurements.

4 Vendor is required to seek the authority’s approval for all necessary regulatory requirements.

5. All copyrights of artworks, designs, photography, videography, and edited videography produced under this project shall belong to SCCCI. All final artworks and working files are to be delivered to SCCCI in hard disks.

6. Order, deliver and install all outfitting by 10 June 2026 (2 days before) and be ready for 12 June 2026.

7. The vendor must be available for a full technical rehearsal on 11 June 2026 and any other dates SCCCI requested, to ensure delivery of the event

2. Detailed Service, Event & Equipment Requirements

A. Full Project and Event management for the EVENT - BEYOND 120: 120 YEARS OF UNITING BUSINESSES by 10 June 2026

1. Develop a theme and concept

2. Overall framework of the event

3. Creating timeline

4. Scheduling & Coordinating activities (including liaising with 3rd party suppliers/ vendors)

5. Managing the overall flow of the event (actual and rehearsal day)

6. Designated project manager, show caller with required manpower and staffs

7. Provision of Professional Bilingual Emcee (actual and rehearsal day)

8. Launch mechanism

9. Clearance of music copyrights.

10. Propose at least 5 performing artistes, artistes proposed should be young local singers. Please breakdown the quote further for each unit of artistes engaged

B. AV media Photography & Videography

1. Professional Sound & Projection - Provision of sound system and video projection equipment. Professional sound system and stage lighting for Lobby, Auditorium and Level 4 SCCCI Business Cultural Hub and Special Exhibition

2. Provision of the setup, operation and recording of the entire audio and video system

3. 2 Photographers for 2 locations.

4. 2 Videographers for 2 locations

5. Raw footages to be delivered to client

6. Live streaming. (Establish a smooth and reliable live video feed of the Launch ceremony broadcasting from Level 4 to the Auditorium)

7. Include reviews and revisions

8. Include 1 edited video (120 seconds) of the entire event for publicity purpose.

9. Include 2 hard disks to storage all the media and raw files

C. Branding & Design

1. Thematic Setup: Transform the SCCCI Lobby into a “Nostalgic/Retro Space” (Refer to Appendix A) and the Auditorium into a “Modern Dining Hall” using props, lighting, music and décor that highlight the 120-year journey

2. Event collaterals, which include event e-invitation, EDM/backdrop, holding slides, Cohesive aesthetic that reflects the event's theme

3. Provide a full photography and videography preview videography and photography footage before the opening of the special exhibition with at least 300 DPIs and MP4 format

4. Shoot 5 teaser videos not more than 1 minute to be posted and edited on social media reels.

D. Logistics & Furnishings

1. Construction, staging, dismantle and reinstate to original condition.

2. Decorations – Staging Props and Nostalgic/Retro photobooth.

3. Other physical elements to create the desired atmosphere.

4. Oversee all installation & dismantle

5. Level 4 Opening set up

6. Level 1A (Auditorium Sit down Dinner concept): provide VIP Layout: Provision of one (1) 20-pax VIP Grand Round Table and Nineteen (19) 10-pax guest tables; 230 quality chairs with seat cover

7. Level 1 Lobby: 4 tables for Registration Station.

8. Queue poles (crowd management)

9. Post event cleaning services

E. Food & Beverages (Sit down dinner concept)

1. Provide nostalgic snacks and food at lobby

2. 5 Unique and specially curated Dishes that bring the stories of the businessmen from the past to present.

3. Sit down dinner concept, break down cost into communal and personal serving.

4. Please quote for 210 pax and inclusive of special dietary preference upon request

5. Buffet for staff and performers in level 3 MPR, or bento sets. Please provide the quote in 50 pax, 100 pax, 150 pax

6. Provide F&B catering following the launch day of the special exhibition for 100 pax per event. Please quote up to 5 events.

Fee, Prices and Payment Schedule

1) The Vendor should provide a detailed quotation for each item per unit, as required by this Invitation to Quote (ITQ). (Refer to “General Requirements” section) A to J

2) The Vendor shall include any licensing and/or permit cost (if required) for this quotation.

3) If the Vendor is not a taxable person under the Goods and Services Act, do provide the organization UEN and GST registration number.

4) The Vendor should state whether it is a member of SCCCI.

5) The Vendor may be required to issue separate invoices for specific work packages to different SCCCI entities (e.g., SCCCI vs. SCECF) upon request. Please confirm your flexibility in split-billing in your proposal

6) Payment Schedule: Vendor can propose payment terms subject to approval by SCCCI. Payment term is 30 calendar days.

Proposed Schedule

22 April 2026

29 April 2026

6 May 2026

11 June 2026

12 June 2026

Contact Person & Submission of Quotation

Invitation to quote

Receive quotation

Appoint vendor

Rehearsal day (TBC)

Actual day (Project completion)

The Vendor shall also submit the following documents together with quotation by the closing date:

1) The Vendor’s profile, and portfolio or similar projects within past three years

2) Statements for insurance, security measurements

3) Project timeline chart

4) A design proposal consists of descriptions and dimensions such as the make for the L1 and auditorium, material, image references (e.g. brochures, webpage, etc.) and warranty/return policies.

A) Detailed cost breakdown of the following:

a. All item stipulated in “Requirements”

b. Miscellaneous/Other Charges (e.g. items that are not specified above but essential for the complete provision of the service);

B) Customers’ satisfactory ratings and/or referee(s).

5) Any other information that is relevant to this quotation.

6) SCCCI will conduct a site briefing for all vendors on 27 April 2026 Monday, 3pm to 4pm at Singapore Chinese Chamber of Commerce & Industry 47 Hill Street, #05-01 conference room S179365.

SCECF’s representatives for this Invitation to Quote and corresponding contact details are as follows:

Name: Vincent Heng

Email: vincent@sccci.org.sg

Contact No: 6430 8386

Confidentiality

Name: Joanne See

Email: joannesee@sccci.org.sg

Contact No: 6430 8381

All information provided by orobtained from SCCCI and SCECF in any form in connection with this ITQ either before or after the issuance of this ITQ, including any confidential information is the sole property of SCCCI and SCECF and must be treated as confidential; is not to be used for any purpose other than replying to this ITQ and the performance of any subsequent contract; must not be disclosed without prior written approval from SCCCI and SCECF. Vendor shall not disclose to any third parties, this ITQ, and any information, instructions, plans, drawings, specifications, documents, materials, and other items shown or given to Vendors pursuant to this ITQ by or on behalf of SCCCI and SCECF.

Definition

“SCCCI” means Singapore Chinese Chamber of Commerce & Industry.

“SCECF” means SCCCI Chinese Entrepreneurial Culture Foundation.

“Invitation to Quotation” or “ITQ” means this document including attaching appendices.

“Contact Personnel” means the person identified as the contact point for this ITQ.

“Vendor” means an organisation responding to this ITQ.

“Quotation” means a Vendor’s response to this ITQ and includes all the Vendor’s attachments and presentation materials.

“Services” means the duties, tasks, and responsibilities of the Vendors as described in this ITQ.

Quotation to address SCCCI Chinese Entrepreneurial Culture Foundation c/o Singapore Chinese Chamber of Commerce & Industry 47 Hill Street, #05-01/02 Singapore 179365

UEN Registration No.: 201911451D

Offer Validity

Duration 2 calendar months from date of submission

Submission Deadline of Quotation 29 April 2026 (2359) or earlier via email to vincent@sccci.org.sg and joannesee@sccci.org.sg

Requirements

Please provide details breakdown of the quotation as per requirements listed below:

Scope of Work

creating and event management for the EVENTBEYOND 120: 120 YEARS OF UNITING BUSINESSES by 10 June 2026

Scope of Work

of 5 teaser videos. (1min each)

Food & Beverages. (Sit down dinner concept, communal and personal serving)

Quote for Beyond 120th F&B catering mini event after opening launch. Please quote up to 5 events

1) Quotation provided must be itemised in the submission.

2) SCECF reserves the right to award the project in parts, if required.

3) SCECF may at any time terminate the work with no liability to make any further payment (other than in respect of any accrued payments at the date of termination) if the Vendor fails to remedy any default in the performance.

4) SCECF is the sole copyright owner of this project and any artwork generated because of this project.