General Information
Absences: If your child is unable to come to School, please let the School Office know. Children arriving after 8.30am must report to the School Office before they go to their Form rooms. Advance requests for permission to be absent from School during term time must be made in good time to the Deputy Head, Mr S Barnes.
Academic Support: The Academic Support Department operates an open door policy for all the staff and frequently visit classes to observe children and/or to offer advice. We are always ready to work together with professionals from other agencies to identify needs and provide the best learning opportunities for children.
Please note, individual academic support lessons are an additional cost and fees can be found listed on the website.
Activity Evenings: Activity evenings take place throughout the year for Forms 3 to 11. Bookings are made via the Parent Portal on the website.
Calendar: The School Calendar is distributed before the start of every term.
Parents are warmly invited to attend all events marked with an asterisk in the Calendar.
Chapel: St. Edmund’s has its own Chapel where regular visitors from different denominations talk to the pupils. Our Christmas Carol services are usually held at St. Luke’s Church, Grayshott.
Daily Routine: Please see individual school sections.
Divisional System: There are four Divisions (Houses) at St. Edmund’s: Arrow (Yellow), Wolf (Red), Crown (Blue) and Martyr (Green). Each term a cup and a party are awarded to the winning Division.
Dogs: Parents are presently allowed to bring dogs onto the school grounds on condition that:
a) the dog is kept on a lead;
b) the dog is super vised by an adult and not by a child;
c) that any mess made by the dog is cleared up;
d) dogs are not allowed inside any school buildings.
Food: The School caterers produce freshly prepared well balanced meals for pupils on a three week rotation which changes each term. During the mid-morning break pupils are offered sandwiches or a home baked biscuit or cake, fresh fruit and a drink. During the afternoon break they are offered fresh fruit and a drink. It is the School’s policy that pupils are not allowed to bring food into School, not even items such as birthday cakes due to the risk of allergic reactions. The School operates a ‘nut free’ policy.
If you have any queries, please contact the Health Centre.
Holiday Club: Reception (from age 5) to Form 9. Provider Ultimate Activities provides fantastic programmes at St. Edmund’s during the holidays. Visit our website for more information and to book: St. Edmund’s School – Holiday Camp Provision
Lost Property: Please do ensure that all items are named clearly. If you have any concerns about lost property, please contact the School Office.
Medical Matters: The Health Centre is located opposite the Dining Hall. Parents are informed of any accidents that occur and/or any treatment given. The Health Centre is responsible for the storage and administration of medicines and we ask that medication of any type is handed in for safe keeping. The Health Centre is open during School hours and the nurses can be contacted via email or Tel: 01428 604808 – Option 3.
Music Tuition: For all enquiries regarding private music tuition, including singing lessons and instrument tuition, please email music@saintedmunds.co.uk
Off Games: If your child needs to be off games for medical reasons, please email offgames@saintedmunds.co.uk before the start of the school day so that the games staff can be informed.
Open Mornings: Each term the school holds an Open Morning on a Saturday for prospective parents. All pupils from Form 3 upwards are expected to attend, unless otherwise advised. Form 11 are not expected to attend Open Mornings in the Lent and Summer terms.
Pupils need to attend between 9.30am and 12.30pm wearing school uniform. Request for absence from Open Morning must be given with as much notice as possible in writing to the Deputy Head, Mr S Barnes.
Parent Portal: The Parent Portal is accessible via the School Website Parent Area St. Edmund’s School - Secure Area and you will be given a log in and instructions on how to use it from the School Office in the holidays prior to your child joining St. Edmund’s. All co-curricular, minibus, school trips and ad-hoc events are booked on the Parent Portal. Useful documents and notices are also uploaded for parents to access.
Policies and Inspection Report: There are a number of policies available for parents to access, either via the School Website, the School Office or the Parent Portal.
School Trips: Parental permission via the Parent Portal is sought for children to take part in outings with the exception of local walks.
School Uniform: All items of School uniform can be purchased online from our suppliers, Stevensons (www.stevensons.co.uk). Please note the Guildford Store is currently closed. The uniform lists can be found on the Parent Area of the website, and for new parents, the lists are included in the joiner literature.
Second-hand Uniform: We are grateful to our parents who run the St. Ed’s School Uniform Buy and Sell Facebook page where second hand uniform is sold. Search Facebook for St. Ed’s Uniform Buy and Sell.
Security: All visitors to the School are required to report to the School Office on arrival.
Sports Clothes: All sports clothing relevant to the term should be brought in clean on a Monday morning – this includes swimming kit. Gum-shields are compulsory for pupils playing rugby and hockey, and shin pads are compulsory for football and hockey. Please refer to the uniform list for the appropriate match kit for your child’s sporting activity.
Sports Equipment: These may be brought into school and rooms are set aside for their storage. Please make sure items are clearly named.
Social Media and the Arrow: The School Newsletter ‘The Arrow’ is issued online each term. St. Edmund’s also has its own Facebook page, Instagram and LinkedIn account so you can keep up to date with everything that is going on in School. Find us at:
Instagram: @stedmundsschoolhindhead
Facebook: stedmundshindhead
LinkedIn: stedmundsschool
Travel, Pick-up & Drop-off: The main entrance to the School is from the A333 Portsmouth Road which may be used to enter the School site. A one way system operates and the exit from the School site is via Crossways Road when departing the School. Drivers are requested to ensure that they maintain a slow and safe speed when driving on School property.
Transport: If you are interested in your child using the minibus to get to and from school, please have a look at our minibus website (saintedmunds.vectare.co.uk). Minibus departure from School is at 5.40pm to allow children to benefit from supervised prep and 4.40pm on Fridays For further information, please email minibus@saintedmunds.co.uk
Website: The School website is regularly updated with photographs and news reports relating to the pupils activities and is located at www.saintedmunds.co.uk
Forms 9 to 11
This section is designed to give a brief introduction to the essential ingredients of life at St. Edmund’s in Forms 9 to 11.
Academic Clinics: Academic Clinics run Monday to Thursday from 4.30pm to 5.30pm during term time. Pupils will either be asked to attend by their teacher, or may choose to attend for additional support and challenge.
Academic Planner: All pupils in Forms 9 to 11 will receive an Academic Planner. This is where pupils will record Targets and Merits.
Clubs and Activities: During the week there is a timetabled activities session, where pupils will take part in a variety of activities to enrich and supplement their academic learning.
Communication: The role of the Form Taker is to register the pupils between 8.20am and 8.25am every morning, as well as lead the teaching of PSHE. For Senior Pastoral concerns please contact Mrs J Weetman and for Senior Academic matters please contact Mr S Hyett.
Daily Routine: All Form groups are welcomed into their form rooms from 8.15am with registration promptly at 8.30am. Pupils who arrive at school earlier than 8.15am (from 7.45am) are expected to wait in their form rooms where they will be supervised. The school day ends at 4.10pm. Children remaining at school until 5.30pm will have an afternoon break and snack from 4.10pm to 4.30pm, with supervised prep and /or Academic Clinics taking place from 4.30pm to 5.30pm every day.
Duke of Edinburgh: Form 9 pupils will be invited to take part in completing the Duke of Edinburgh Bronze Award. For those pupils who pass their Bronze Award they will be invited in Form 10 to complete their Silver Award.
Examinations: There are examinations for pupils in Form 9 in the Michaelmas and Summer terms. All pupils are assessed using the CAT4 test in the Michaelmas term. Other tests for diagnostic and/or monitoring progress are also used on a regular basis. In Forms 10 and 11, examinations take place in the Lent and Summer terms.
Future Schools: References for Sixth Form and Future Schools are arranged through the Deputy Head (Senior Academic), Simon Hyett.
DEPUTY HEAD (SENIOR PASTORAL)
Mrs J Weetman j.weetman@saintedmunds.co.uk
ASSISTANT HEAD (SENIOR PASTORAL)
Mr S Woodger s.woodger@saintedmunds.co.uk
DEPUTY HEAD (SENIOR ACADEMIC)
Mr S Hyett sh@saintedmunds.co.uk
ASSISTANT HEAD (SENIOR ACADEMIC)
Mrs K Newens k.newens@saintedmunds.co.uk
DIRECTOR OF DIGITAL LEARNING
Dr J Carlin jc@saintedmunds.co.uk
DIRECTOR OF GIRLS
Mrs S Richardson s.richardson@saintedmunds.co.uk
ASSISTANT HEAD OF SENIOR GIRLS
Mrs S Le Guyader s.leguyader@saintedmunds.co.uk
Games: In our Senior School, games lessons are designed to offer a diverse range of options alongside the core sports. All pupils in the Senior School have games lessons four days a week with matches played on Tuesday afternoon. While football, netball, hockey, rugby, and cricket remain integral components of our curriculum, we also provide opportunities for pupils to explore alternative activities such as tennis, basketball, waterpolo, athletics, swimming, and even non-traditional sports like ultimate frisbee or capture the flag.
We offer sport scholarship training programmes for pupils who demonstrate exceptional talent and dedication in sport, providing them with specialised coaching and support to reach their full potential.
Grayshott Visits: Pupils are permitted to visit Grayshott village during their lunch break on two occasions per half term. Each time a pupil accumulates three Merits, they are awarded an additional village pass. Pupils must abide by the school rules for visiting Grayshott.
Haircuts & Jewellery: Girls
• Should wear only the approved uniform, from Stevensons, the school outfitters.
• Shoes should be plain black with a heel of no more than an inch. Ballet pump style shoes are not permitted.
• Skirts should be worn on the waist and not rolled over. The length should be no shorter than 1 inch above the knee.
• Should wear navy blue tights (40 denier or above) or navy blue ankle socks.
• May wear one pair of plain, small, stud earrings in the bottom of the lobe of their ear. These must be removed before playing sport. No other piercings are allowed.
• May wear a watch.
• Hair should be out of the eyes and kept tidy at all times. Bright or gaudy hair accessories of any kind are not permitted. Any hair colours/highlights should be in natural shades.
Boys
• Should wear only the approved uniform from Stevensons, the school outfitters.
• Should wear plain black shoes, with a heel that is distinct from the sole (trainer style or Velcro fastening shoes should not be worn.)
• Should wear only plain black ankle socks.
• May wear a watch.
• Shirts must be tucked in, top buttons on shirts done up and ties pulled up at all times (in warm conditions, this may be relaxed as appropriate).
• Haircuts should always be sensible. It should be cut above the eyebrows, ears and collar. Latest fashions, dyed, shaved or very close cropped cuts are not permitted. Gel or wax should not be used to create unnatural looking hair styles.
• Clean shaven.
Boys and Girls
The following are not allowed:
• No rings or bracelets (with the exception of medical bracelets) may be worn.
• Facial or body piercings.
• Charity bands or any other form of fashion accessory.
• Badges or brooches of any kind apart from those awarded by school.
• Tattoos.
• Fake tan.
• Make-up, false eye lashes, nail varnish, gel or acrylic nails.
• Hair extensions, braided hair, with beads or fashion accessories.
Any unauthorised jewellery worn to School will be confiscated. Anyone wearing make-up will be asked to remove it. The guidelines for dress and appearance are in the pupils’ Academic Planner and a detailed Uniform Policy is available from the School Office.
Matches: Matches generally take place on Tuesday afternoons. In order to see whether your child has been chosen for a team, you will need to access SOCS, our sports app, via the School website.
Children in the Senior School (Forms 9-11) should come into school in their match kit or games kit on a Tuesday morning. During the day they should wear St. Edmund’s tracksuit trousers over their match / games skort or shorts, as well as a track top or hoodie, which can be removed for matches.
If your child is playing a fixture against another School they may be collected and taken home after the fixture. In the case of a ‘home’ fixture the children are free to leave after the opposing team has departed, at approximately 4.10pm. In the case of an ‘away’ fixture pupils are free to leave after Match Tea. Please ensure that you inform the member of staff responsible.
Mobile Devices for Learning: Senior pupils are required to purchase a device from the school approved list to use in lessons when they enter the Senior School in Form 9.
Please contact Dr Carlin, Director of Digital Learning, jc@saintedmunds.co.uk for further information.
Mobile Phones: Pupils may bring their mobile phones to school, provided that they and their parents have signed and returned the Acceptable Use Policy. The phones are signed in with their Form Taker each morning and signed out when the pupil leaves for the day. Mobile phones are not permitted in lessons.
Prep: Pupils will normally be set prep in every subject every week. Each prep is expected to take 20-30 minutes in Form 9, 30-45 minutes in Form 10 and 45-60 minutes in Form 11. At least 48 hours will be given to complete them. Prep is set on MS Teams and there is a prep schedule that indicates which nights are allocated to each subject. Pupils will be able to stay at school every day between 4.30pm and 5.30pm to complete prep in a supervised session, but it is the expectation that some work will need to be completed at home each night.
Reporting to Parents: Parents are updated on pupil progress every half term. This takes the form of a written report or a Parents’ Evening. Reports are not provided in a half term where a Parents’ Evening has taken place.
From July of Form 9 onwards, “Challenge Grades” and “Working At Grades” for I/GCSEs are also given to indicate current progress and what teachers believe pupils can potentially achieve.
Rewards and Sanctions: Outstanding work or other achievements will be recognised via a Merit recorded in the Academic Planner. A digital reward system operates for good work or positive behaviour known as a ‘Green Slip’. Five Green Slips are equivalent to a Merit. Sanctions may take the form of a restriction of privileges, discussions with the Teacher, Tutor, one of the Deputy Heads or Headmaster. A digital ‘Blue Slip’ system operates to record poor behaviour, late or sub-standard work. In some cases, pupils may receive a detention or be placed on report. Blue Slips are monitored initially by Tutors and then by the Deputy Head (Senior Pastoral).
Senior Academic Workshops: On designated Saturdays pupils in Forms 10 and 11 may attend Academic Workshops, covering a range of subjects over the course of the year. The session runs from 9.30am to 1.00pm with four 50 minute sessions including a short break. Pupils do not have to wear uniform but must dress appropriately for a productive work atmosphere.
Parents will be advised by the School Office when they can sign their child up on the Parent Portal for the relevant sessions.
Stationery and Equipment: The school provides all exercise books, folders and academic planners. Pupils should bring to school a black or blue pen and at least two HB pencils, a rubber, pencil sharpener and 30cm ruler. Please note all I/GCSE exams require a black pen.
In addition a pair of compasses, a protractor and a scientific calculator (we recommend the Casio fx83GT CW+, Casio fx85GT CW+ and Casio fx991CW+ UK) and a 30cm ruler is required for Maths.
Food Technology: GCSE Food Technology pupils require a named 2ltr Tupperware container for Food Technology lessons.
