Full time
Extensive individual support enables pupils to...develop a breadth of knowledge and enthusiasm for scholarship. This is a significant strength of the school.
ISI Inspection - 2025
Leaders maintain a school culture that actively promotes inclusion and mutual respect highly successfully. This is a significant strength of the school.
ISI Inspection - 2025
Co-education: phased entry from 2027
See our brochure for further details
Thank you for your interest in a position at the Royal Grammar School Guildford.
The RGS boasts a diverse, vibrant community of individuals in both teaching and support roles and we take pride in the success of our School.
The latest ISI inspection report identified two significant strengths within our School; "mutual respect" and "scholarship". We are incredibly proud of this achievement. Not only does it recognise the consistently high efforts by staff across the School, but the award of not just one, but two significant strengths by the ISI is extremely rare.
The academic standards in the School are excellent and are enriched by an extensive extra-curricular programme in which all academic staff are expected to participate; sports and the arts are important elements in School life.
We announced in December last year the exciting news that, beginning with Year 12 in 2027, RGS will become co-educational, offering girls the same opportunities that our boys enjoy. Transition will be phased and will progress organically through the year groups. You can read more in our brochure (see opposite).
The benefits of working at the RGS go beyond those listed in the job description. If you accept an offer of employment, you would be joining a staff body that collaborates professionally and socially across all departments.
The RGS is an exciting place in which to be a member of staff; I look forward to receiving an application from you.
Dr Jon Cox, Headmaster
The school is an inclusive and welcoming environment where pupils succeed academically and make the most of the extensive range of opportunities
Thank you for your interest in the position of Human Resources Administrator at the Royal Grammar School.
This unique and exciting role offers an excellent opportunity for someone with a particular interest in recruitment, alongside all aspects of Human Resources, to build on their skills and experience while broadening their knowledge of working in the education sector. The HR Administrator will play a central role in attracting highcalibre candidates and supporting the school’s commitment to recruiting outstanding staff. The role requires a high level of discretion, confidentiality, and the ability to work with a wide range of people in a sensitive and professional manner at all levels.
As a member of support staff, you will be part of a large and friendly community of professionals who support our pupils’ education and experience. You will work across both of our schools in Guildford (Senior and Preparatory).
The Human Resources Administrator will provide high-quality HR administrative support and lead on the recruitment process within the school, ensuring compliance with safeguarding, employment law and best practice. The role plays a key part in attracting, onboarding, and retaining high quality staff to the school.
The high degree of mutual respect between pupils and teachers is a key feature in [the pupils’] success. ISI Inspection
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Job Title: HR Administrator
Responsible to: Senior HR Advisor
Responsible for: No direct reports
a. HR Administration
• Maintain accurate and confidential employee records (HR systems and files).
• Produce contracts, offer letters, and contract variation letters as directed.
• Monitor staff absence and support reporting processes.
• Process all new staff joiners and leavers and inform relevant colleagues such as IT and Payroll.
• Enter all new staff onto the MIS, once cleared, and remove staff when they leave.
b. Recruitment Administration
• Manage end-to-end recruitment processes for all staff roles.
• Draft and advertise job vacancies internally and externally using appropriate channels.
• Coordinate shortlisting, interview schedules and questions, and manage communications with candidates, hiring managers and interview panel members.
• Ensure all recruitment follows safer recruitment and safeguarding requirements.
• Carry out pre-employment checks, including:
o Enhanced DBS checks
o References (including safeguarding checks)
o Right to Work verification
o Qualification checks
o Maintain and update the school’s Single Central Record (SCR).
c. Onboarding and Induction
• Co-ordinate effective onboarding for new staff.
• Prepare induction materials and schedules
• Provide guidance to line managers to ensure new staff are supported, trained, and that probationary objectives are set and recorded appropriately.
d. Compliance and Safeguarding
• Ensure all HR processes are delivered consistently, accurately and in compliance with Keeping Children Safe in Education (KCSIE) regulations, Data protection (GDPR) and employment legislation.
• Support safeguarding audits and inspections.
• Administer the bridging letters for other organisations involved with the school.
• Ensure all staff training records are up to date.
• Ensure consistent application of school policies and procedures.
e. Other Duties
• Act at all times in accordance with the School’s Staff Code of Conduct.
• Uphold and comply with all School policies and procedures.
• Complete all mandatory training as required, including (but not limited to) safeguarding, fire safety, lockdown procedures and data protection (GDPR).
• Contribute to a safe, secure and supportive working environment for staff and pupils.
• Support wider School activities and initiatives as reasonably required.
• Maintain appropriate standards of professionalism and confidentiality at all times.
• Undertake any other duties reasonably requested by the line manager that are within the spirit and scope of the role.
Essential
• Experience of working in a busy administrative or HR environment.
• Experience of handling confidential and sensitive information.
• Strong organisational skills, with the ability to manage a varied workload and changing priorities
• High level of attention to detail, including strong literacy and numeracy skills
• Good written and verbal communication skills, with a professional and approachable manner
• Sound IT skills, including Microsoft Word and Excel
• Ability to follow processes accurately while using initiative within defined guidelines
• Ability to work both independently and as part of a team
Desirable
• Experience of supporting recruitment and/or employee lifecycle processes.
• Awareness of safeguarding requirements in an educational or regulated environment.
• Qualification with the Chartered Institute of Personnel Development.
• Ability to identify issues and escalate appropriately
Personal Attributes
• Professional, approachable, and supportive approach
• Commitment to confidentiality and integrity
• Collaborative and team-focused mindset
• A focus on continuous improvement and a willingness to learn and develop
Your career at the RGS begins with a warm welcome and comprehensive induction. You will be introduced to department colleagues, key people within the School and fellow new starters from across the departments.
Opportunities to get involved in wider school activities are many and varied; sporting fixtures, theatre productions and field trips to name just a few. Then there are the social groups set up by and for colleagues which include a running group, book club, theatre trips, football and a wind band. However you choose to get involved, you are guaranteed to find yourself among like-minded individuals.
Deborah Management Accountant, joined 2022
What do you love about your department? It's a really friendly environment and everyone is very helpful.
What would be the title of your autobiography? What was I thinking?
In addition to joining a successful and sociable staff body you will also receive the following benefits:
Working Pattern Full time (08:30 – 16:30 during term time; 08:30 – 15:30 during school holidays)
Remuneration
Fee reduction
Annual Leave
Private healthcare
Circa £28,000 per annum (dependent on experience)
Fee reduction for child(ren) of staff is available (after a qualifying period and subject to success at the entrance examination).
28 days' leave plus bank holidays to be taken during school holidays, with the exception of the last week of the school summer holidays.
Private medical cover is available for all staff. This is paid for by the School, but is a taxable benefit so there is an indirect cost to the individual.
Pension
Commuting Loan
Gym
Dining
Employee Assistance Programme
All support staff are automatically enrolled into the company pension scheme. The level of contribution by the individual is 5% the School will contribute 10%.
Interest-free loans are available for rail season ticket holders.
Use of on-site gym at certain times of the day.
A choice of hot lunches, a delicious salad bar and range of desserts are provided daily in the staff dining room during term time.
A free, confidential counselling & wellbeing support service that can support you, your partner or spouse, and dependent children over 16 still living at home.
The RGS is a kind, inclusive, tolerant community where diverse opportunity, personal development, high achievement and collaborative partnership define who we are.
Our values of inclusivity, scholarship, integrity, respect, courage and collaboration underpin all we do.
Students come to the RGS from around 140 different schools in Surrey and the neighbouring home counties and this number is growing each year. We regularly receive four applications for every place.
The RGS curriculum aims to combine breadth with balance. In the first three years all pupils study a broad range of subjects, choosing options at the end of their third year which sees them sitting ten GCSE subjects including English Language, English Literature, a Modern Foreign Language, Mathematics, three separate sciences and a humanities subject. From the Third Form, a Tutor Period is introduced during which boys study Information Technology, Problem Solving, First Aid, Health Education and Study Skills. It is also during this time that initial careers and higher education guidance is given which then continues throughout the boys’ time at the School.
Guildford is a vibrant and exciting place in which to live. Rich in history, it is a welcoming town with a flourishing and varied cultural life. Entertainment is diverse with a number of lively and nationally renowned venues including G Live, the Yvonne Arnaud theatre and the eclectic Electric Theatre. There are outstanding sport and leisure facilities which include the state-of-the-art training venues and sports complexes of Surrey Sports Park and Guildford Spectrum. Guildford offers one of the south east’s best shopping experiences with the iconic High Street combining exclusive and popular national chains as well as a number of independent retailers. Dining options cater for every taste and budget with local traditional and gastro pubs in nearby Surrey villages drawing customers from a wide area.
Educationally, Guildford is thriving. RGS Guildford and Guildford High School are regularly ranked in the top ten single-sex schools in the country. RGS also enjoys close links with other girls’ schools, Tormead School and St Catherine’s, Bramley. The University of Surrey was awarded ‘University of the Year for Graduate Employment’ by The Times and The Sunday Times Good University Guide 2022.
Guildford has the advantage of being very accessible and enjoys excellent transport links. London is just over a 30-mile drive via the A3 and well served by trains (just 29 minutes to Clapham Junction and 39 minutes to London Waterloo). International airports London Gatwick and London Heathrow are only 30 minutes from the town.
Areas of Outstanding Natural Beauty are close by; the Surrey Hills and North Downs are on the School's doorstep and provide opportunities to enjoy the stunning countryside; the south coast is approximately one hour by car.
William Cobbett “
The town of Guildford, which I, who have seen so many, many towns, think is the prettiest, and…most happylooking, that I ever saw in my life.
The setting:
The Surrey Hills
North Downs
South Downs
Picturesque villages
The south coast
Travel by rail:
Clapham Junction 29 minutes
London Waterloo 39 minutes
Portsmouth Harbour 60 minutes
Gatwick Airport 45 minutes
Travel by road:
London 32 miles via the A3; Heathrow 22 miles; Gatwick 34 miles via A3 and M25; Portsmouth 44 miles; Brighton 59 miles
North Downs
The Royal Grammar School Guildford meets the requirements in respect of exempted questions under the Rehabilitation of Offenders Act 1974. All applicants who are offered employment will be subject to an enhanced criminal record check from the DBS before the appointment is confirmed. This will include details of cautions, reprimands or final warnings, as well as convictions. It is of fundamental importance to The Royal Grammar School to ensure, so far as possible, that those who take up appointments do not pose a risk to the children in its care.
We are proactively committed to creating a diverse staff body, which reflects the community that we teach. At RGS we value diversity and inclusion; we want to attract the best people for the roles available. This is regardless of age, ethnicity, sexual orientation, gender, disability, socioeconomic status or religious beliefs.
Please note: applications will be considered on receipt and we reserve the right to close applications early.
