Course ID
Key schedule and booking details
Length 10 Days
Location online
Fees £ 3700
Date 2026-06-15
OVERVIEW
Maintenance isn’t just about fixing what’s broken—it’s about preventing breakdowns before they happen. Poor planning leads to unexpected downtime, wasted resources, and frustrated teams. What if you could transform your maintenance operations into a well-oiled machine that maximizes efficiency and minimizes costs? That’s exactly what this course is designed to help you achieve.
This highly practical and results-driven program will take you from reactive fire-fighting to proactive, structured, and efficient maintenance planning. Whether you’re a maintenance manager, planner, supervisor, or engineer, you’ll learn proven strategies to improve scheduling, resource allocation, and work execution.
By the end of this course, you won’t just understand maintenance planning—you’ll be ready to implement it effectively in your organization.
You'll Learn How To:
• Transition from a reactive to a proactive maintenance culture.
Develop a structured maintenance planning and scheduling process that reduces downtime.
• Use work orders, job scoping, and scheduling tools to improve workforce efficiency.
• Apply modern CMMS (Computerized Maintenance Management Systems) for smarter maintenance tracking.
• Optimize inventory management for spare parts and reduce unnecessary stock.
• Measure performance using KPIs to ensure continuous improvement.
• If you’re tired of costly breakdowns, last-minute fixes, and inefficient scheduling, this course will help you take control—before your maintenance problems take control of you.
OBJECTIVES
By the end of The Complete Course on Maintenance Planning and Scheduling, you'll be able to:
Create plans to minimize failures and improve reliability
• Manage schedules to optimize resources and reduce waste
• Analyze data to identify breakdown causes and solutions
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• Improve decisions with advanced planning tools
IDEAL PARTICIPANTS
Do you aspire to achieve excellence in maintenance management and turn challenges into opportunities for success? Whether you are a planning specialist, operations supervisor, or maintenance management officer, this course is for you.
The Complete Course on Maintenance Planning and Scheduling is suitable for:
Maintenance planners, supervisors, and managers.
• Operations coordinators, storeroom managers, engineers, and technicians.
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• Leaders aiming to improve maintenance efficiency.
OUTLINE
DAY 1
Why is planning so crucial in maintenance? Today, we explore how proper planning maximizes efficiency and reduces costs.
The company vision—why maintenance is more than just fixing things.
• The real impact of planning—how proper scheduling increases workforce productivity.
• Case studies: How world-class maintenance teams achieve maximum wrench time.
• Calculating the specific benefits of planning—beyond just labor costs.
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• Overcoming frustration with planning—common challenges and solutions.
DAY 2
Understanding the foundation of planning is key to implementing an effective system. Today, we cover the essential principles that make planning work.
The six core principles of effective planning—what makes it successful?
• The importance of work order systems—ensuring clear and organized task allocation.
• Scheduling techniques: Why assigning work in advance leads to better results.
• Forecasting skill availability and scheduling for maximum efficiency.
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• Case studies: How companies transformed their maintenance operations through better scheduling.
DAY 3
Many organizations struggle with reactive maintenance. Today, we explore how to shift towards a proactive maintenance culture.
• Success stories: How companies moved from reactive chaos to controlled maintenance.
The difference between reactive and proactive maintenance—why prevention is better than cure.
• Industry-specific case studies: Electric utilities, chemical plants, food processing, and more.
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• How planned maintenance improves asset reliability and reduces unexpected downtime.
DAY 4
A well-structured planning system requires a strong foundation. Today, we focus on work order management and planning execution.
The life of a maintenance planner—what does a day look like?
• Creating effective job scopes—ensuring technicians have all necessary details.
• Work order coding and tracking—how to streamline task management.
• Job safety and cost estimation—how planning impacts overall financial efficiency.
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• Best practices for contracting out maintenance work when necessary.
DAY 5
Taking scheduling to the next level ensures continuous operational improvements. Today, we cover advanced scheduling techniques.
Weekly scheduling—how to plan for efficiency.
• Forecasting work hours and allocating resources effectively.
• Sorting and prioritizing work orders—balancing urgent and routine tasks.
• Staging parts and tools—ensuring the right materials are ready at the right time.
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• Common pitfalls in scheduling and how to avoid them.
DAY 6
Accurate documentation and organized resources are the backbone of effective maintenance management. Today, we focus on best practices for record-keeping. Creating and maintaining component-level files.
• Equipment history tracking—ensuring lessons from past failures are not lost.
• Standardized work plans—ensuring consistency in task execution.
• Managing critical spare parts and inventory control.
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• How to secure and organize maintenance documentation.
DAY 7
Modern maintenance planning relies on digital tools. Today, we explore how to integrate Computerized Maintenance Management Systems (CMMS).
• Choosing the right CMMS—what features truly matter?
Using CMMS for work order tracking, job planning, and reporting.
• Integrating CMMS with financial and operational systems.
• Using data analytics to enhance maintenance decision-making.
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• Case study: How digital maintenance planning improved reliability in real-world industries.
DAY 8
To sustain maintenance improvements, tracking performance is crucial. Today, we discuss how to measure and optimize maintenance planning.
Key Performance Indicators (KPIs) for scheduling and planning.
• How to analyze maintenance efficiency and identify areas for improvement.
• Managing preventive and predictive maintenance, planning.
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• Project work planning—how maintenance teams handle capital projects effectively.
DAY 9
Large-scale maintenance events require specialized planning. Today, we focus on best practices for managing shutdowns and overhauls.
Different types of planned outages—how to manage each scenario.
• Controlling scope creep—ensuring shutdown projects stay within budget and timeline.
• Defining outage success—measuring performance and reporting lessons learned.
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• Best practices for managing large-scale maintenance projects.
DAY 10
A great maintenance planning system is only effective if it is supported by leadership and team buy-in. Today, we discuss long-term implementation strategies.
• Aligning maintenance planning with business goals.
Setting up a planning team—roles and responsibilities.
• Overcoming common barriers to effective maintenance planning.
• How to balance in-house maintenance work with outsourced contracts.
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• Final session: Building a roadmap for long-term maintenance success.
Will I receive course materials?
Yes, high-quality documentation is provided to all delegates.
Do you issue certificates?
An accredited Certificate of Completion is awarded upon successful completion.
What are the course timings?
09:00–12:45 or 13:00–17:00.
How do I register and pay?
Complete the registration form on the course page and select your preferred payment method.
What is your cancellation policy?
14 days from booking for a full refund or free transfer; exceptions apply on medical grounds.
Do you offer airport transfers?
Yes, airport pick-up and drop-off to/from the hotel can be arranged.
CONSULTING SERVICES
Tailored solutions for sustainable growth
At Regent Training Centre, we deliver consultancy services designed to help organisations overcome challenges and achieve sustainable growth through practical and results-driven strategies.
