The annual guide to a selection of equipment, software, services, and supplies for improving mail production, workflow, operation, and delivery.
SOLUTIONS Guide 2026
Mail has been a successful communication method for hundreds of years. Even now, when so much communication is sent digitally, the hard copy mail piece still shines as a top tool for customer engagement and retention. But how do you know if your mailing operation is fully optimized and you’re getting all you can out of the mail pieces you’re sending? It can be hard to know without the right partner by your side.
Luckily, the companies profiled within the following pages are here to be your solutions partner
as you strive to make your print/mail operation profitable and your customer communication pieces successful. Keep this issue on your desk all year long, and when it’s time for a new product or service, this should be the first resource you consult.
As always, thanks for staying connected with Mailing Systems Technology.
Amanda Armendariz, Editor
AS-650 Addressing System
The durable AS-650 monochrome printer is a hard-working, mid-level production unit with a sleek touch screen, six print heads, and a built-in feeder. The AS-650 prints addresses, logos, barcodes, and graphics almost anywhere on all standard envelopes. The AS-650’s precision engineering and exceptional attention to detail make this mid-level addressing system the right choice for growing businesses. Running materials as thick as 3/8”, the AS-650 can handle almost any job. The 1.5” + 1.5” stitched print head configuration can print return addresses, indicia, addresses, postal barcodes, and more in a single pass up to 26,000/hour using #10 envelopes.
888.444.7362
dpg.sales@quadient.com mail.quadient.com
Business Continuity and Disaster Recovery For Print and Mail
PCI Group’s ACTIV dR helps protect your print and mail operations from planned and unplanned disruptions. Built on a hot-site model, ACTIV dR is designed for immediate deployment when continuity matters most.
Unlike traditional disaster recovery programs built primarily for catastrophic events, ACTIV dR also helps address everyday operational risks, including equipment downtime, labor shortages, peak demand, facility disruptions, and other scheduled or unscheduled outages.
See whether ACTIV dR is the right fit for your continuity strategy. Contact PCI Group for a free consultation.
803.578.7700
choosepci@pcigroup.com
www.pcigroup.com
Direct Logistics Platform (DLP)
A Trusted Leader in USPS Destination Entry for 25+
Years
For more than 25 years, Direct Logistics has led the way in nationwide LTL drop-shipping of USPS Destination Entry Mail. We specialize in moving mail-as-freight — helping mailers reach SCF and DDU facilities across the country quickly, reliably, and cost-effectively.
With a 99.6% historical on-time performance record, our customers trust us to deliver timesensitive marketing mail where it needs to go, when it needs to get there. We understand both freight and postal requirements, giving you a true Postal-Aware LTL advantage.
Purpose-Built Technology: The Direct Logistics Platform (DLP)
The Direct Logistics Platform (DLP) is our powerful, easy-to-use online TMS built specifically for presorted, palletized mail qualified for USPS Destination Entry. Unlike generic freight systems, DLP is designed just for mailers.
With DLP, you can:
Plan and schedule shipments
Access competitive LTL rates
Track freight in real time
Manage documentation and reporting
Improve visibility and control
For many companies, DLP is the only transportation management system they need. It helps unlock additional USPS Destination Entry Discounts while improving in-home delivery speed. Best of all, it’s simple to use and available to mailers of any size.
Real People. Real Support. Really Quick. Technology matters — but people make the difference. When you contact Direct Logistics, you speak with experienced professionals who understand USPS drop-shipping inside and out.
Our dedicated Delivery Assurance team monitors every shipment from dock to delivery, proactively managing issues to keep your mail on track. No other company has more hands-on experience supporting mail-as-freight into the USPS network.
Mail is your business. Shipping palletized mail efficiently is ours. Let’s chat about your LTL and Truckload freight, and where Direct Logistics can make your life easier — and your business more attractive to clients. DirectLogistics.com
800.201.0026
sales@directlogistics.com
https://DirectLogistics.com
Scalable Mail & Card Automation Solutions
Kern delivers scalable mail and card automation solutions designed to support organizations across a wide range of production environments.
Every operation has unique requirements. Kern solutions allow organizations to implement the right level of automation, from foundational inserting platforms to high-performance production systems, while maintaining flexibility for future growth. The modular system design allows configurations to be tailored to specific applications and makes it easy to adapt as production needs evolve.
Beyond inserting technology, Kern solutions integrate card attaching and card processing systems, workflow automation, and comprehensive lifecycle service support. Together, these capabilities help organizations improve efficiency,
maintain accuracy, and manage critical customer communications with confidence.
Kern supports financial institutions, healthcare organizations, utilities, government agencies, and communication service providers that depend on reliable, secure, and time-sensitive output.
What differentiates Kern is a partnership-driven approach. From system design and installation through training, optimization, and ongoing service, Kern remains actively engaged in helping customers achieve consistent performance over the life of the system.
The result is a flexible production environment supported by one partner capable of delivering automation solutions that grow alongside customer operations.
614.317.2600
info.usa@kernworld.com www.kerninc.com
Mailcrafters by Raven Metals provides the industry’s highest-quality full and partial machine rebuilds. Our complete rebuilds are unmatched in quality and reliability, transforming your existing equipment back into a like-new inserter.
We offer both full and partial rebuild options to meet your specific needs. Why invest in expensive, overcomplicated inserters when we can restore your proven, reliable swing-arm machine to the same
performance it had when it left the factory? We can customize any machine to your exact needs.
Every rebuild is backed by complete documentation and dedicated technical support. We also stock a full line of Mailcrafters parts to keep your equipment running at peak performance for years to come.
Let us help get your production back where it should be. Contact us today to discuss the right solution for your operation.
Sitma e-Wrap Automated Mailer System
Automated, space-efficient, and cost-effective without sacrificing speed, e-Wrap produces packto-size paper-padded or poly mailers for B2B and B2C operations.
Featuring a user-friendly HMI for tailor-made packages, this automation solution offers:
Eco-friendly materials such as heat-sealable paper and bio-film
Package volume optimization
Management of variable geometry
Easy opening system
Single or multi-item packaging
Data management and track & trace
Double reel for long-lasting production
Longitudinal and cross sealing
Request a demo today. tecnau.com
978.608.0501 info@tecnau.com tecnau.com
International Mail
Pre-sort Service
If you’re mailing overseas, there’s a good chance you’re paying far more than you should. Absolute Mail Logistics helps businesses unlock major international postage savings that most mailers never even know exist. When you partner with us, you don’t just cut costs — you transform your entire mailing operation.
Since 2012, we’ve built a powerful network of foreign postal authorities and USPS consolidation programs that gives our clients access to deeply discounted international rates. These aren’t the savings you get from standard mailing channels — these are the savings that come from knowing the right people, using the right pathways, and optimizing every step of the process.
Why Customers Love Working With Us
Immediate, meaningful postage reductions
Smarter routing that eliminates waste
Consistent, reliable delivery performance
Hands on support from a team that actually picks up the phone
International Mail Services That Drive Savings
Priority Service
Standard Service
IPA USPS
ISAL USPS
And if you send a solid volume to Canada, our Canada Direct Entry program is a game changer — delivering some of the most competitive rates available anywhere.
We specialize in small to mid sized mailing projects, giving you the kind of savings and service usually reserved for massive mailers.
If you’re ready to cut your international postage costs and boost your bottom line, we’re ready to make it happen.
HM10 Hot Melt Unit
GMS VanSco, a Valco Melton company, has been the trusted provider of high-quality hot melt and cold glue systems to direct mail, converting, and graphic finishing industries since 1977.
The Microgluer
The Microgluer is used on a small-format buckle plate and plow folding gluing machine purpose-built for high-speed mailing and inserting operations. It delivers precise dot, line, or stitch patterns with production rate metering, handling a wide range of demanding applications including folding and gluing snap pack mailers. The system also supports affordable retrofits to existing buckle plate folders with full hot melt capability, fully customizable to meet each customer’s unique production needs. With real-time output adjustments, operators can quickly dial in exact glue placement at speed — making the Microgluer a reliable, cost-effective solution for direct mail and graphic finishing environments.
The HM10 is the simplest and easiest-to-use 2-channel all-in-one hot melt system on the market. Combining the microglue 228 Pattern Controller with a digitally controlled melt tank, it features distance-based stitch pattern control, dual encoder and optical sensor inputs, proportional pressure control, a 10-pound Teflon-coated tank, and a 24-hour auto start-up timer.
HM-100 Hot Melt Applicator
The HM-100 series delivers precise pattern control and clean cutoff for fugitive, permanent, or pressure-sensitive adhesives. Designed for highspeed small dot applications, it features adjustable volume control, a carbide ball and seat valve, compact dovetail toolless mounting, and low-cost easy-change nozzles.
Picture Perfect Match System
The Picture Perfect Match System is your solution for retrofitting your existing inserter for mail matching, barcode verification, end of machine verification, and Read and Print using one to four cameras. The system can be purchased as a low-cost visual match system or upgraded to a
smart OCR or Barcode system that will stop the inserter automatically. Barcodes include IMB, Data Matrix, and QR along with many more. The OCR is a non-teaching system. The smart systems write the results to a file for proof of mailing and quality assurance. All upgrades are modular so you only pay for what you need.
314.853.5867
larry@clearimagetechnologies.com
clearimagetechnologies.com
Transform Your Office Mailing Workflow
Forget the frustration of printers jamming, supply runs, and post office trips. Click2Mail empowers businesses of every size to create, automate, and send professional mail directly from their digital workspace — no hardware, no hassle, no headaches.
Our web-based platform completely eliminates the in-house print and mail process, replacing it with a streamlined, cloud-native solution that saves time, reduces costs, and scales with your business. Whether you’re sending a single letter or a highvolume campaign, Click2Mail handles it all with precision and ease.
Trusted by thousands of businesses to send mail faster and easier.
Transform Your Business Communications With:
Software as a service – no software to buy or install; get started instantly from any browser
Transparent pricing – no monthly fees, no contracts, no hidden costs; pay only for what you send
Enhanced tracking plus optional proof of mailing certificate for complete peace of mind
Overnight, next business day fulfillment ensures your mail moves as fast as your business does
Smart automation that eliminates manual tasks, reduces human error, and improves accuracy across every send
Seamless integration with your existing digital workflows and business systems
Enterprise-Grade Security & Reliability:
Easy, drag-and-drop Certified Mail ™ — the simplest way to send trackable, legally recognized correspondence
HIPAA-compliant secure communication platform trusted by healthcare organizations nationwide
SOC 2 Type II certified infrastructure ensuring your data and documents are always protected
Advanced inline document validation catches errors before they reach the mail stream
Integrated CASS+ address verification and standardization maximizes deliverability and minimizes returns
Robust REST API integration enables seamless embedding of mail automation directly into your own applications and workflows
From small businesses to large enterprises, Click2Mail is the trusted postal automation partner that modernizes how organizations communicate. Stop letting outdated mail processes slow you down.
866.665.2787
info@click2mail.com www.click2mail.com
Apian Sort™ Engine
The Next Step in Mail Sorting Technology
Mail operations continue to face growing pressure to process mail more efficiently while maximizing the life of existing equipment. Engineering Innovation’s Apian Sort™ platform was developed to help mail service providers modernize their letter sorting operations through cloud connectivity, centralized data management, and flexible system control.
Apian Sort combines a cloud-based command center with an embedded machine controller to create a connected sorting environment. At the core of the system is HiveLink, a cloud platform that centralizes operational data and enables users to configure sites, machines, users, and workflows across their sorting environment. Paired with HivePilot, an embedded controller installed directly on the sorter, the system connects equipment to the cloud without requiring traditional on-site database servers.
This architecture allows operators to manage multiple machines and sites simultaneously, access system information remotely from any device, and streamline job setup and production workflows. Mail processing functions include work
order creation, route definition, tray tag printing, and automated sort scheme updates, helping operators maintain consistent processing while reducing manual intervention.
Apian Sort also integrates with industry-standard mailing data formats. The system supports Mail. dat and CSV data imports, enabling digital commingle capabilities and simplifying USPS file management within the sorting workflow. Additional analytics tools provide real-time sort opportunity analysis and mail piece review to help optimize sorting efficiency.
Designed with operational reliability in mind, HivePilot controllers preload data from the cloud and continuously synchronize processing data during operation. If connectivity is interrupted, systems can continue processing offline, with data automatically syncing once the connection is restored.
Back by Engineering Innovation’s decades of experience in mail automation, Apian Sort helps organization modernize letter sorting operations while preserving existing equipment investments and supporting future operational growth.
765.807.0699
sales@eii-online.com
www.eii-online.com
Mail Smarter With Address Monitoring & Alerts
Stop juggling multiple clients’ mailing lists! Upload all your mailing lists to our cloud-based Melissa Alert Service, and it will monitor and automatically clean the data for Move Update, Address Changes and Property Changes. You’ll receive email alerts every time there is a change to the data. Simply export a list for mailing when you need it — clean and updated.
Automatic data cleansing & monitoring
Alerts for peace of mind & data insights
USPS ® 48-Month NCOA Link ® Service & Canada NCOA
A yearly subscription starts as low as $95 for 10,000 records.
Try it free today.
800.635.4772 info@melissa.com melissa.com/melissa-alert-service
Stop wasting budget on bad addresses, duplicate records, and outdated contact information. Peachtree Data’s full suite of data hygiene and enhancement services keeps your list accurate, deliverable, and actionable.
NCOALINK®
Update addresses when contacts move using the USPS® National Change of Address database — 48 months of move history covered.
DSF2®
Verify deliverability and qualify for postal automation discounts — saving real postage dollars on every mailing.
MERGE / PURGE
Combine multiple lists and eliminate duplicate records into one clean, deduplicated master file ready to mail.
CELL PHONE APPEND
Add verified mobile numbers to your records so campaigns reach customers across every channel — not just the mailbox.
DEMOGRAPHICS
Enrich records with age, income, household size, and 100+ lifestyle selects to sharpen segmentation and lift response rates.
+ FULL SUITE
CASS, PCOA, Email Validation, Suppression, Geocode, Firmographics, and more — all under one roof.
READY
AccuMail Address
Verification Tools
CASS Certified by the USPS ® for over 25 years, SmartSoftDQ’s AccuMail address validation solutions provide you with powerful, industryleading address correction software to validate, adjust and standardize addresses across your entire database.
The quality of your address data deteriorates over time for many reasons, including keystroke errors, customer information changes, or ZIP ™ codes being added or changed.
Available as standalone desktop software or
address verification API’s that are easily integrated into most existing third-party applications or home-grown systems. SmartSoftDQ’s address verification and address correction tools are fully scalable to the size of any organization and designed to improve efficiency, lower costs and increase ROI across your business.
AccuMail even offers optional NCOALink and postal presorting functionality, as well as advanced sortation options such as Palletization and Package Services.
Visit www.SmartSoftDQ.com today to find out more.
ADDRESSING EQUIPMENT
Clear Image Technologies www.clearimagetechnologies.com
DETECTION AND QUALITY
Clear Image Technologies www.clearimagetechnologies.com
Quadient Inc. www.quadient.com
DROP SHIP SERVICES (CONSOLIDATORS)
Direct Logistics
https://directlogistics.com
DISASTER RECOVERY SERVICES
Direct Logistics
https://directlogistics.com
ENVELOPE
Quadient Inc. www.quadient.com
ENVELOPE PRINTERS/PRESS
Quadient Inc. www.quadient.com
ENVELOPES GMS-VanSco www.microglue.com
Clear Image Technologies www.clearimagetechnologies.com
www.quadient.com
Quadient Inc. www.quadxient.com
Tecnau Inc. | Sitma USA www.tecnau.com INSERTERS
GrayHair Software grayhairsoftware.com
Kern Inc www.kerninc.com
Quadient Inc. www.quadient.com
Raven Metals www.Mailcrafters.net
INTERNATIONAL DELIVERY
Absolute Mail Logistics www.AbsoluteMail.com
Quadient Inc. www.quadient.com LABELING EQUIPMENT/MACHINES
Quadient Inc. www.quadient.com MAIL CENTER FURNITURE
MAIL SERVICE PROVIDERS/LETTERSHOPS/PRESORT
Absolute Mail Logistics www.AbsoluteMail.com
Click2Mail www.click2mail.com
MAILING LISTS
Click2Mail www.click2mail.com
GrayHair Software grayhairsoftware.com
Peachtree Data www.peachtreedata.com PCI Group,Inc. www,pcigroup.com
GrayHair Software grayhairsoftware.com
Quadient Inc. www.quadient.com
GrayHair Software grayhairsoftware.com
Peachtree Data www.peachtreedata.com
POSTAGE SCALES
Quadient Inc. www.quadient.com
REBUILT/USED EQUIPMENT
Kern Inc www.kerninc.com
SEALING EQUIPMENT
GMS-VanSco www.microglue.com
Quadient Inc. www.quadient.com
SHRINK WRAPPING/POLYBAGGING
Tecnau Inc. | Sitma USA www.tecnau.com
SOFTWARE/SERVICES (FOR LABOR AND OPERATIONS)
Clear Image Technologies www.clearimagetechnologies.com
GrayHair Software grayhairsoftware.com
SOFTWARE/SERVICES (FOR POSTAL AUTOMATION)
Clear Image Technologies www.clearimagetechnologies.com
Click2Mail www.click2mail.com
SORTING MACHINES
Engineering Innovation www.eii-online.com
STAMP AFFIXERS
Quadient Inc. www.quadient.com
SUPPLIES/CONSUMABLES
Quadient Inc. www.quadient.com
TABBERS
Quadient Inc. www.quadient.com
Engineering Innovation www.eii-online.com
Melissa www.melissa.com
Tecnau Inc. | Sitma USA www.tecnau.com
Peachtree Data www.peachtreedata.com
Quadient Inc. www.quadient.com
SmartSoft www.smartsoftdq.com