14003 SE Shawnee Rd E-Book by Rachel Rhoden

HEY, WE’RE TEAM RHODEN

Real Estate begins with property, but it doesn’t end there. Our mission is to create lifelong relationships. We believe that working hard at something you love to do, with people you trust, is one of the greatest experiences in life

We offer extensive real estate knowledge and unsurpassed experience as one of the area’s top team of brokers with more than 50 years of experience. Well known in the industry for professionalism and loyalty, we have built a solid reputation for putting our clients goals first while bringing a highly personalized approach to each and every transaction

C O M E T O 1 4 0 0 3 S E S H A W N E E R D

1.81 Acres Parcel 4 Bedroom/2 Bath

Shared Well

Large Shop

O N G W I T H A

H U G E P A N T R Y T H A T O F F E R S

E X C E P T I O N A L S T O R A G E A N D C O N V E N I E N C E . S T E P O U T S I D E T O A L A R G E C O N C R E T E F R O N T

P A T I O , P E R F E C T F O R R E L A X I N G

A N D T A K I N G I N T H E P E A C E F U L

S U R R O U N D I N G S . T H E P R O P E R T Y

I S F U L L Y F E N C E D A N D G A T E D , P R O V I D I N G S E C U R I T Y A N D

R O O M F O R A N I M A L S , H O B B I E S , O R O U T D O O R E N J O Y M E N T . A

L A R G E S H O P W I T H C O N C R E T E F L O O R A N D P O W E R A D D S

I N C R E D I B L E V A L U E W I T H S P A C E

P H O T O G A L L E R Y

P R O P E R T Y P R O F I L E

M A P S

S

E P T I C I N F O & D E Q I N S P E C T I O N R E P O

W E L L I N F O

C C & R S A N D B Y - L A W S

Prineville

Bylaws

Article 1

General/Purpose

1. Prineville Lakes Acres Unit Two Property Owners Association(“PLA2”) shall exist to serve those who own property within the boundary of Prineville Lake Acres Unit Two (excluding Block 59 lots 1 through 73) (“Unit”). As amended and recorded April 16, 2008, as Crook County Document No. 2008-227896. The affairs of PLA2 shall be governed by a Board of Directors ("Board"). 2.

Contact Information:

a. Mailing address: 12649 SE Cayuse Rd, Prineville, OR 97754

b. Email address: roads-pla2@hotmail.com

c. Informational web page / URL: prinevillelakeacres2.org

3. All owners of real property within the unit shall automatically become Members of PLA2.

4. The purpose of The Board is to facilitate improvements, maintenance and repair of the roads within the Unit. The roads within the Unit are deemed for private use with public access granted. All functions pertaining to the roads and its systems are the sole responsibility of PLA2. The Board shall not supersede available funding, outside governing bodies or the purpose of PLA2.

5. At no time shall PLA2 be in debt.

6. Fiscal year runs from May 1st to April 30th of the following year.

Article 2

Board of Directors

1. The Board shall be drawn up from the subset of Members of PLA2 who reside within the unit 100% of the year. The Board shall be elected by the Members. The Board shall not contain multiple family members. The Board shall consist of seven (7) directors, who shall remain Members in Good Standing. Pursuant to the Articles of Incorporation (“Articles”). The number of directors may be changed by amendment to these Bylaws. The Board shall consist of seven directors with four holding Officer positions: President, Vice President, Secretary, and Treasurer and two additional non-officer positions. Each director has equal and full voting rights.

2. Each Director shall serve for a term of three years.

3. The Board shall first be subject to and guided by these bylaws, the Articles of Association, schedule of duties, and policies and procedures.

4. All Board members shall be bonded.

5. The Board shall follow and abide by the conflict-of-interest policy.

6. The Board shall report at any membership meeting the status of PLA2 as laid out in Article 4.

7. An accredited independent annual review of the financial books of PLA2 and a financial statement for the Membership shall be provided as soon as practical by general notification standards following the completion of the review.

8. In the event of an Emergency, the President or Secretary shall call a meeting of The Board to resolve the issue. The results of the meeting shall be posted.

9. A quorum of the Board shall be included in all decisions affecting PLA2. A quorum shall be considered as over one-half of the Board. A majority of the directors on the Board shall constitute a quorum for the transaction of business. A minority of the directors, or less than 3 active Board members, is the absence of a quorum, and no new business may be transacted other than basic operations.

10. Any action that may be taken at a meeting of the Board may be taken without a meeting. The action taken shall be signed by all directors. Any action shall be documented in the minutes of the next Board meeting.

11. Any regular or special meetings of the Board may be by means of telephone, video conference or similar communications equipment by means of which all persons participating in the meeting can hear each other's comments. Participation in such a meeting shall constitute presence in person at the meeting and shall constitute attendance for purposes of calculating a quorum.

12. Resignation and Removal:

a. Any officer may be removed from office by the Board if they are not fulfilling their duties.

b. Any Director may resign at any time by giving written notice to the Board.

c. Any Director who has three (3) consecutive unexcused absences may be removed from office.

13. In the event of resigning or vacating an Officer position, the Board may appoint a Director to fill the vacancy. The vacated position will be reopened for member election at the next membership meeting. No Board member may surpass their original 3-year term without reelection.

14. On behalf of the PLA2, the Board may not employ or contract for a managing agent or a manager and establish compensation for the majority of the PLA2's operations without member approval.

15. No Board member who has been voted out of their Board position by the members can run for any position on the Board for a minimum of 10 years.

Article 3

Membership, Voting Rights and Dues

1. All owners of real property within PLA2 will automatically become members of PLA2. Joint owners of any parcel in Unit Two shall be entitled to one membership and will be considered as one member.

2. Voting rights are allotted, and dues are assessed per original platted lot/parcel. Members with ownership of multiple parcels in PLA2 will be entitled to one vote per originally platted lot/parcel not to exceed a total of six votes.

3. The amount of yearly dues is determined by the members and can only be changed by ballot vote.

4. Fees and dues must be current within 90 days of the date they are due, according to the treasurer’s records, for a member to be eligible to vote.

5. Annual membership fees are due by June 30th of each year.

Article 4

Membership Meetings

1. Membership meetings shall be held bi-annually at a reasonable hour and on the third Saturday in January and in June. The Board shall retain the right to change these dates and shall provide at least a thirty-day notice to members of any changes by general notification standards.

2. At each meeting, at a minimum, the following shall be part of the agenda: previous membership meeting minutes, financial report, and new business. The January (should this be June as it is the start of the new year) meeting shall include a proposed planned budget for the upcoming year. The June meeting shall review the previous fiscal year.

3. A notice of the membership meetings will be posted on the website, bulletin board, and emailed to members thirty days prior (“General Notification”) to the meeting. The meeting notice shall include the agenda for the meeting and other subjects as determined by the Board.

4. Directive resolutions and instructions may be added to the agenda by the members. The Board must receive items for discussion or resolution for the membership meeting 45 days prior to the meeting. These items may be mailed to the Board via U.S. mail or ema iled to the PLA2 email address or website.

5. All regular/standard business conducted at membership meetings can be approved by members present. Including road and financial reports, minutes, and old business. New business will require a motion, a second, and a vote of members present to be placed on the ballot for membership vote.

6. Items voted on by ballot or website, with the exception of Board of Directors, bylaws changes, and fees will hold to the outcome of the vote for a period of 2 years.

Article 5

Special Meetings called by Members.

Any member can petition a special membership meeting by obtaining 85 member signatures representing 85 lots. The Petition must include Printed Name, signatures, Lot/block number, current contact method, and include a brief discussion of the purpose of the meeting requested. The Board will then verify the validity of the signatures on the petition, set the meeting time, place, and in clude the agenda described in the petition. The meeting shall be conducted following the standards for New Business laid out under Article 4, Section 5

Article 6

Voting

1. All motions will be referred to the Board and put to membership vote by ballot or Website. The Board is to follow the general notification standards for voting of the PLA2 membership.

2. A Quorum shall consist of a minimum of 250 votes for voting by ballot or Website. Motions may be made for proposed ballot measures without the quorum being met.

3. In any ballot vote, the majority of votes shall prevail.

4. All voting shall be by online ballot. The Board shall deliver notice of when the online ballot is open and closed by following the general notification standards.

5. Voting online will begin 30 days after each membership meeting. Online ballots will remain open for 15 days and can be extended only if the quorum is not met.

6. Voting results will be posted by the general notification standards.

7. Ballot Retention: PLA2 shall retain ballots for one year from the date of the determination of any vote. With the exception of ballots relating to an amendment to the Bylaws or other governing documents should be retained indefinitely.

8. Pro and Con Statements:

a. Member(s) who make a motion that goes to ballot vote can submit a pro statement to be included on the ballot. A con statement may be submitted by member(s) in opposition of a motion. A committee can be formed to write the pro or the con statement but only one of each will be accepted.

b. For all elections, pro and cons statements may only be submitted for ballot measures (not candidates).

c. A statement will appear on the ballot as submitted by the member(s). Limited to 500 words or less.

d. The Board may provide a statement in addition to the member(s) statement. The Board's statement will be separate and marked clearly from the member(s) statements and the motion itself.

e. Candidates may submit a statement and their qualifications to be placed on the ballot. Statement must be no more than 500 words in length.

Article 7 Committees

1. Advisory committees may be created by the Board.

Article 8

Ownership and Property Transfers

1. Upon transfer of real property within the boundaries of the unit, whether by deed, contract of sale, assignment or otherwise, a one-time transfer fee in addition to annual dues shall be assessed. The total amount of the fee shall be one percent of the consideration shown on the recorded transfer document with a minimum of $1000, but in no event shall it exceed $2500. For transfers that show $0 dollar consideration or considerations significantly lower than assessed value of the real property being transferred the fee shall be one percent (1 %) of the total market value of the real property as shown on the tax records of the Crook County Tax assessor with a minimum of $1000 dollars but in no event to exceed $2500 dollars.

2. Private sales with “Quit Claim Deeds” and deeds with no Escrow will not be forgiven of PLA2 fees and dues. Fees and dues are levied against a parcel of property and are due from the owner of record.

3. Transfer Fees are due at closing of the sale, the recording of the sales transaction by the Title company, or County Clerk, or at the time possession is taken of the Real Property, whichever is earliest.

4. Transfer fees are excused, in the case of the original living owner remaining on title/deed, until such time the original owner is removed or deceased, then the transfer fees will be due as laid out above. (This does not address LLC properties as names can be added and different people within the LLC move to the property over many years. Considered extra fees for corporation -owned properties, extra fees per name on LLC, and transfer fees charged anytime a current resident changes.)

Article 9

Delinquent Fees and Dues

All accounts shall be reviewed annually.

2. In the event any property owners fail to pay the dues and fees when due and payable the amount thereof together with interest incurring at the Maximum amount allowed by law beginning 30 days after said due date shall become part of a lien against the parcel owned by the delinquent property owner. The Board shall cause a claim of Lien to be recorded against the property no sooner than 6 months after the due date.

3. The costs of filing said lien together with lien preparation fees and interest shall become part of said lien.

4. The lien shall attach upon filing a Claim of Lien in the office of the County Clerk for Crook County Oregon. The Claim of Lien shall specifically describe the subject parcel or parcels.

5. The Board or an Attorney acting on behalf of PLA2 shall mail a copy of Claim of Lien to the delinquent property owner at his or her last known address by first class mail.

6. The item lien may be foreclosed, and the property sold to satisfy it in a manner required for the foreclosure of liens under the laws of the State of Oregon. In any suit to foreclose a lien created, the court shall award reasonable attorney fees to the prevailing party at trial and on appeal and may also allow fees for the foreclosure title report on the property being foreclosed. Liens may be foreclosed on after three years.

7. If said lien is paid prior to the actual foreclosure the delinquent party shall pay all attorney fees associated with the process of the lien foreclosure.

8. In the event the Board of Directors fails or refuses to file a claim of Lien with the office of the County Clerk of Crook County, Oregon, PLA2 shall not be precluded from proceeding to collect said amount by suit or action in the same manner as other debts or accounts are collected.

Article 10

Changes to the Article of Association, By-Laws, and Governing Documents

1. These By-laws may be amended, repealed, or altered in whole or in part by a vote of the members of PLA2 by ballot vote only. Bylaw changes must be approved by not less than a two-thirds vote of the quorum.

Article 11

Right of Way

1. All roadways within the Unit shall retain the right-of-way and widths as originally assigned in the agreement with the county and the original Articles forming PLA2.

2. Owners are responsible for maintaining and repairing culverts and driveway access. All necessary repairs must be completed within 6 months from the date of notification by The Board. The Board will maintain a copy of the notification of action required. If the owner fails to comply, the repairs shall be arranged by the Board and billed to the property Owner and if not paid, considered delinquent as set forth in Article 9

3. Frontage/Driveway Assessments:

a. Any access to PLA2 roads are subject to PLA2 Board review and approval.

b. The goal of property frontage assessments is to insure proper drainage, protect our roads from water damage, our residents from sightline issues, and vehicle damage caused by overgrowth.

c. All properties changing ownership shall undergo an assessment by The Board to determine property road frontage requirements, including, although not limited to: current road access compliance, road access points (2 maximum allowed), road access locations, pavement condition, culvert requirements and condition, vegetation removal, sight line improvements. All road approaches shall be brought into compliance by the new owner. The assessment will follow the guidelines of Crook County and State of Oregon regulations as closely as possible. The assessment fee shall be $50.00 per road approach. Fees higher shall be approved by the members. Assessment fee may be waived for properties with recorded compliance of road approach(es) and verified frontage condition. The requirements of the assessment shall be provided to the Realtor and subsequently to the buyer through the Realtor assessment request. Buyers of said properties shall comply with the requirements of the assessment within six months of property closing; extension requests must be submitted in writing to the Board and may be granted by the Board of not more than 3 months. Any corrections not completed in the required time shall incur a fine of $50.00 per month and shall be paid in full by the next Assoc iation Member meeting; unpaid fines shall constitute lien proceedings as defined by Article 9. The treasurer shall record assessment requirements within lot fee software and note approval when deemed so. The Board retains the right to hire a contractor to complete assessed requirements billing the property owner for the required work if not complete within the allotted time.

d. Culvert placement is ten to thirteen feet from property pins toward road edge allowing for final road width grading and surfacing. Culvert installation requirements are defined by PLA2. Refer to attachment in policy and procedures see attachment for details.

Article 12

Association Liability

No member, officer, agent or employee shall be liable for the actions, or the failure to act, of any other member, officer, agent or employee of PLA2. Nor shall any member, officer, agent or employee be liable for his or her actions, or failures to act under the by-laws except for the act or omissions arising out of his or her willful malfeasance.

2. These Bylaws are intended to comply with the Oregon nonprofit corporation laws, and the Articles of Incorporation. In case of an irreconcilable conflict, such statute and documents shall control over these Bylaws.

Attachments:

Policy and Procedures

Schedule of Duties

Bid Guidelines

Conflict of Interest

Agenda Form

H O A I N F O R M A T I O N

INFORMATION CHANGE

Corporation Division

sos.oregon.gov/business

REGISTRY NUMBER

210681599

REGISTRATION DATE

04/12/2023

BUSINESS NAME

PRINEVILLE LAKE ACRES UNIT 2 POA

BUSINESS ACTIVITY

OREGON SECRETARY OF STATE

PROPERTY OWNERS ASSOCIATION FOR PAVING AND MAINTENANCE OF ROADS WITHIN PRINEVILLE LAKE ACRES UNIT 2

DOMESTIC NONPROFIT CORPORATION

JURISDICTION

TYPE OREGON

MAILING ADDRESS

12649 SE CAYUSE RD

PRINEVILLE OR 97754 USA

PRIMARY PLACE OF BUSINESS

12649 SE CAYUSE RD

PRINEVILLE OR 97754 USA

REGISTERED AGENT

JEANINE FAY LABELLE

12649 SE CAYUSE RD

PRINEVILLE OR 97754 USA

If the Registered Agent has changed, the new agent has consented to the appointment.

PRESIDENT

DANIEL E BARNETT

4066 SE TILLAMOOK LOOP

PRINEVILLE OR 97754 USA

SECRETARY

DIANA LYNN SCOTT

14978 SE WINTOON RD

PRINEVILLE OR 97754 USA

sos.oregon.gov/business

I declare, under penalty of perjury, that this document does not fraudulently conceal, fraudulently obscure, fraudulently alter or otherwise misrepresent the identity of the person or any officers, directors, employees or agents of the corporation on behalf of which the person signs. This filing has been examined by me and is, to the best of my knowledge and belief, true, correct, and complete. Making false statements in this document is against the law and may be penalized by fines, imprisonment, or both.

By typing my name in the electronic signature field, I am agreeing to conduct business electronically with the State of Oregon. I understand that transactions and/or signatures in records may not be denied legal effect solely because they are conducted, executed, or prepared in electronic form and that if a law requires a record or signature to be in writing, an electronic record or signature satisfies that requirement.

ELECTRONIC SIGNATURE

NAME

JEANINE LABELLE

TITLE TREASURER

DATE

07-01-2024

Prineville Lake Acres Unit 2 POA SCHEDULE OF DUTIES

Board of Directors Requirements and Collective Responsibilities:

• Operate in good faith, upholding the mission of PLA2, and strive for the benefit of all.

• Resides in Prineville Lake Acres Unit Two, 100% of the time, other than vacations,

• Must be knowledgeable of all Association governing documents.

• Must be bondable.

• Attend and participate in all meetings.

• Abide by & sign Conflict of Interest Policy.

• Be available to represent PLA2 in any court proceedings.

President:

• Be the advisory voice of PLA2.

• Works closely with all Board members to establish and accomplish short and long-term goals of PLA2 in accordance with our Mission.

• Answer and address members’ questions, concerns, or grievances throughout the year.

• Schedule and conduct all meetings.

• Provide or arrange meeting locations.

Vice President:

• Obtain bids pertaining to road work and present recommendations to the Board.

• Schedule, coordinate, and oversee road work with contractors.

• Confirm work has been completed as specified in contracts.

• Coordinate frontage/driveway assessments.

• Prepare and present a road report at membership meetings.

• Assume the President's responsibilities in their absence.

• Remain current on the duties and in communication with the President in the case called upon to fill the President’s Role.

Secretary

• The secretary will be the official custodian and maintain PLA2 records and files.

• Prepare meeting agendas.

• The Secretary and Treasurer will oversee insurance requirements.

• Maintain all records, documents, and communications according to the document retention policy.

• Prepare and send notifications to members according to the general notification standards.

• Record and read minutes for all meetings.

• Maintain an inventory list of all PLA2 property and assets.

• Coordinate the collection and distribution of PLA2 mail and email.

• Assist the Webmaster in maintaining the PLA2 website.

• Onboarding and offboarding the Board of Directors.

Treasurer:

• Provide the Board with up-to-date financial statements and matters at board meetings.

• Stay in contact with board members to verify that contracts, invoices, and work completed are correct before paying.

• Pay bills and obtain officer approval on expenditures.

• Provide receipts and maintain copies.

• Correspondence with Title companies.

• Prepare follow-up reports on property assessments.

• Prepare lien accounts.

• Prepare reports for taxes.

• Communicate with property owners regarding personal financial issues.

• Provide PLA2 financial status at membership meetings.

• File with the Secretary of State.

Non-officer Board members:

• Be actively involved in discussions, meetings, voting, and present ideas to improve our road systems and maintenance.

• Fill in for officers in a temporary absence (Vacation, Illness).

• Maintain and aid in communication with the members.

• Serve as Chair on committees.

• Aid officers as needed.

• Recruit Volunteers and future Board Members.

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Policy No. NDO1049387U

FORMS AND ENDORSEMENTS

Effective Date: 07/29/2025 12:01 AM STANDARD TIME AT YOUR MAILING ADDRESS

The following forms apply to the Management Liability coverage part

Endt#

DO-100

DO-283

DO-298

DO-314

DO-GTC

Description of Endorsements

Directors and Officers Coverage Part 05/17

Data and Security Plus Endorsement 05/17

Amendment of Prior or Pending Litigation Exclusion 05/17

Biometric Information Exclusion 03/21

General Terms and Conditions 05/17

Jacket Policy Jacket 07/19

PL 1 PFAS

Exclusion - Perfluoroalkyl And Polyfluoroalkyl Substances (Pfas) 03/23

THIS IS A CLAIMS MADE POLICY COVERAGE FORM AND UNLESS OTHERWISE PROVIDED HEREIN, THE COVERAGE OF THIS FORM IS LIMITED TO LIABILITY FOR CLAIMS FIRST MADE DURING THE POLICY PERIOD, OR THE EXTENSION PERIOD, IF APPLICABLE. DEFENSE COSTS SHALL BE APPLIED AGAINST THE RETENTION.

No. NDO1049387U PLEASE READ YOUR

ITEM I. PARENT ORGANIZATION AND PRINCIPAL ADDRESS

Effective Date: 07/29/2025 12:01 AM STANDARD TIME

PRINEVILLE LAKE ACRES UNIT 2 PROPERTY OWNERS ASSOCIATION 12649 SOUTHEAST CAYUSE ROAD

PRINEVILLE, OR 97754

ITEM II. POLICY PERIOD: (MM/DD/YYYY) From: 07/29/2025 To: 07/29/2026

Non Profit Directors and Officers Liability Coverage Part

ITEM III. LIMITS OF LIABILITY

a. Non Profit Directors & Officers

b. Non Profit Directors & Officers

ITEM IV. RETENTION:

ITEM V. PREMIUM: