Project Management
Midterm Exam
Course Introduction
Project Management explores the principles, methodologies, and tools used to successfully initiate, plan, execute, monitor, control, and close projects across various industries. This course covers key topics such as project life cycles, scope definition, scheduling, budgeting, risk management, quality assurance, stakeholder engagement, and team leadership. Students will learn best practices for organizing resources, meeting deadlines, managing constraints, and utilizing project management software. Emphasis is placed on developing analytical, communication, and problem-solving skills essential for effective project leadership and successful project delivery in both traditional and agile environments.
Recommended Textbook
Contemporary Project Management 3rd Edition by Timothy Kloppenborg
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15 Chapters
682 Verified Questions
682 Flashcards
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Chapter 1: Introduction to Project Management
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Sample Questions
Q1) The Project Management Body of Knowledge (PMBOKĀ® Guide)published by the Project Management Institute identifies five process groups.Briefly identify and describe each of these five process groups.
Answer: Key concepts to be covered in the response include: A project management process group is a "logical grouping of the project management inputs,tools and techniques,and outputs." The five process groups defined in the PMBOK Guide are: Initiating: Define the project or new phase and obtain authorization Planning: Establish scope,refine objectives and define actions to attain objectives. Executing: Complete the work defined to satisfy project specifications. Monitoring and controlling: Track,review and regulate progress and performance,identify changes required,and initiate changes.
Closing: Finalize all activities to formally close a project or phase.
Q2) Project customers can be either internal or external to the organization.
A)True
B)False
Answer: True
Q3) Project plans and goals usually become more specific as early work is completed. A)True
B)False
Answer: True
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Page 3
Chapter 2: Project Selection and Prioritization
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Sample Questions
Q1) A portfolio is a collection of projects,programs,subportfolios,and operations managed as a group to achieve strategic business objectives.
A)True
B)False
Answer: True
Q2) Describe the advantages and limitations of financial models in project selection.
Answer: Key concepts to be covered in the response could include,but are not limited to: Financial models are helpful because projects are investments.These models can help to ensure that selected portfolio of projects meets the organization's requirements for revenue,costs and returns. Organizations often temper financial analysis with non-financial factors,which are sometimes included with the financial factors in a weighted scoring model. All financial analysis techniques have both strengths and weaknesses and on their own,and cannot insure alignment with the organization's strategic goals.They must be tempered with other considerations.
Q3) Strategic analysis is an important first step in setting strategic direction.
A)True
B)False
Answer: True
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4
Chapter 3: Organizational Capability: Structure,Culture and
Roles
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Sample Questions
Q1) When trying to understand a corporate culture,it is helpful to understand the types of power that are used.In "power cultures":
A) workers closely follow their appointed roles.
B) supervisors exert a great deal of economic and political power.
C) deference is paid to knowledge rather than authority.
D) collaboration is believed to be satisfying and stimulating.
Answer: B
Q2) The steering team is often responsible for ensuring that several customer related tasks are performed,including identification of the customers and prioritization of their desires.
A)True
B)False
Answer: False
Q3) Which of the following characteristics is NOT associated with a functional organization?
A) Each employee has one clear superior.
B) Resources are easily shared between departments and projects.
C) Staff are managed by a person with expertise in their area.
D) Staff are grouped by areas of specialization.
Answer: B
Page 5
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Chapter 4: Chartering Projects
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Sample Questions
Q1) A background statement is often added to a project charter to help stakeholders better understand the background behind the scope overview and business case.
A)True
B)False
Q2) Risks,assumptions and constraints are included in the project charter so that key participants will be aware of what could prevent them from successfully completing the project.
A)True
B)False
Q3) Which of the following statements most accurately identifies the typical contents of the project charter?
A) requirements,specifications,test protocols and test results
B) statement of work,terms and conditions,clauses and delivery instructions
C) business case,milestone schedule,resource estimates and team operating principles
D) purpose,literature review,methodology,results and conclusions
Q4) Briefly discuss the importance of the project charter,and compare the roles played by the project sponsor and the project manager with respect to the preparation of this document.
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6
Chapter 5: Stakeholder Analysis and Communication Planning
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Sample Questions
Q1) In the project communications matrix,all of the following "who" items are typically included EXCEPT:
A) Who does the project team need to learn from?
B) Who does the project team need to share with?
C) Who take the minutes at the next status meeting?
D) Who on the project team is responsible for a communication?
Q2) Stakeholders include both those who will use the result of a project as well as those who will be affected by the result of a project.
A)True
B)False
Q3) Communications to stakeholders are necessary for which of the following reasons?
A) to help them take ownership of the project and make timely decisions
B) to keep them at arms length so progress can continue
C) to shift the burden of risk from the project team to the stakeholders
D) to provide input to team performance reviews
Q4) Describe the approach you would use to build relationships with key external stakeholders.
Q5) Describe how you would use the plan-do-check-act model to plan,conduct and improve project meetings.
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Chapter 6: Defining Scope and Constructing Work
Breakdown Structures WBS
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Sample Questions
Q1) Which of the following items best describes a project Work Breakdown Structure (WBS)?
A) an organizational chart depicting who will perform project work
B) a schedule depicting when project work will be performed
C) a tool that the team uses to progressively divide deliverables into smaller pieces
D) a list of activities to complete the project work packages
Q2) What are some of the benefits of creating a Work Breakdown Structure (WBS)?
Q3) All of the following statements correctly describe a contemporary approach to create the Work Breakdown Structure (WBS)for a project EXCEPT:
A) Project teams may adopt a top-down approach to construct the WBS.
B) Project teams may rely upon a WBS from a previous project as a starting point.
C) Project teams may rely upon the project manager to create the entire WBS
D) Project teams may jump start the effort with a brainstorming session.
Q4) Identify and describe the three steps that the team should follow in order to define project scope and create a project scope statement.
Q5) Explain how scope is defined on agile projects.
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Chapter 7: Scheduling Activities
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Sample Questions
Q1) Consider the Assembly Project depicted in Figure 7-1.Based on the information provided,what is the early start date for activity D - "Attach Modules 1 & 2"?
A) Day 0
B) Day 3
C) Day 4
D) Day 5
Q2) The critical path is the sequence of activities that represent the shortest path through the project,which determines the shortest possible duration of the project.
A)True
B)False
Q3) The enumeration method of determining the critical path relies upon identification of all paths through the project network.
A)True
B)False
Q4) Even small delays on "near-critical" activities can change the critical path of a project.
A)True
B)False
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Chapter 8: Resourcing Projects
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Sample Questions
Q1) The project resource allocation plan is a component of the human resource management plan that describes when and how project team members will be acquired and how long they will be needed.
A)True
B)False
Q2) The process of estimating the types and quantities of material,human resources,equipment,or supplies required to perform each activity is called a "project staffing analysis."
A)True
B)False
Q3) What methods could a project manager use to resolve resource overloads?
Q4) When estimating resource needs,project teams should consider all the following EXCEPT:
A) support needs such as information systems.
B) the time required to communicate between activities.
C) specific knowledge or skills that are required.
D) scoring models.
Q5) What is a responsibility assignment matrix (RAM)? Describe how you might use a responsibility assignment matrix to manage the resources assigned to your project.
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Chapter 9: Budgeting Projects
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Sample Questions
Q1) Decisions related to fixed and variable costs are very sensitive to changes in volume related factors and project scope.
A)True
B)False
Q2) Costs that repeat as project work continues such as writing code are appropriately classified as:
A) fixed costs.
B) indirect costs.
C) nonrecurring costs.
D) recurring costs
Q3) Activity based costing allocates indirect costs to fixed costs based on different types of cost drivers.Which of the following is one of the cost drivers that serve as a basis of cost allocation?
A) number of units produced
B) number of labor hours
C) quantity of materials used
D) direct equipment costs
Q4) Discuss how the accuracy of cost estimates becomes more precise during a project.
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11
Chapter 10: Project Risk Planning
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Sample Questions
Q1) When the impact of an event is negative,it is considered a risk; when the impact is positive,the event is considered an opportunity.
A)True
B)False
Q2) How might you approach the prioritization of the risk events identified by your project team and subject matter experts? How would you use the results of this prioritization effort to guide the development of risk responses?
Q3) Sometimes the risks posed by a project are so great that an appropriate risk response is to not perform the project at all.
A)True
B)False
Q4) Which of the following activities illustrates a risk response strategy designed to research a threat or an opportunity?
A) establish triggers and update them frequently
B) establish time or cost contingencies
C) construct a prototype to learn more about a candidate solution
D) identify a risk owner to each high priority risk
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12
Chapter 11: Project Quality Planning and Project Kick-Off
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Q1) The quality revolution introduced many tools that can be used to improve the quality of project related processes and outcomes.Identify three quality tools and briefly describe how you would use them to improve project related processes and outcomes.
Q2) All of the following items are among the key areas covered by the Malcolm Baldrige National Quality Award EXCEPT:
A) Leadership
B) Strategic planning
C) Team Learning
D) Customer focus
Q3) The four core project quality concepts include which of the following?
A) assumption-based management
B) stakeholder satisfaction
C) benchmarking
D) earned value management
Q4) Deming,Juran,Crosby and Taguchi are among the thought leaders who introduced ideas that fueled the quality revolution.Briefly identify and describe important ideas and concepts that each of these thought leaders contributed.
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13
Chapter 12: Project Supply Chain Management
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Q1) Which party to a contract absorbs the preponderance of cost risk when a Firm-Fixed-Price (FFP)contract is used?
A) the seller
B) the buyer
C) the cost risk is equally shared.
D) the insurer
Q2) The procurement management plan:
A) describes how the procurement division will be managed.
B) describes how supply chain partners will be managed.
C) describes how a project team will acquire goods and services from outside the performing organization.
D) describes how sellers will be audited by the procurement team.
Q3) Lean purchasing refers to a manufacturing context where just-in-time (JIT)tools are used to ensure that every step in the supply process adds value,while costs are kept to a minimum.
A)True
B)False
Q4) According to the PMBOK Guide,the project procurement management knowledge area includes four processes.Identify and briefly describe each of these processes.
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Chapter 13: Leading and Managing Project Teams
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Sample Questions
Q1) The adoption of specific ground rules that specify acceptable and unacceptable behaviors can help prevent potential problems and improve working relationships,effectiveness,and communication.
A)True
B)False
Q2) It is argued that project teams progress through five stages of team development.Which of the following sequences best represents this progression?
A) forming,norming,storming,performing,reforming
B) forming,storming,norming,performing,adjourning
C) forming,storming,norming,performing,reforming D) forming,performing,reforming,norming,adjourning
Q3) All of the following are among the common task-related sources of project conflict EXCEPT:
A) schedule
B) project priorities
C) technical approach
D) personalities
Q4) Identify and describe five characteristics of a high-performing project team.
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15
Chapter 14: Determining Project Progress and Results
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Sample Questions
Q1) Change control includes which of the following activities?
A) identifying,documenting,approving or rejecting,modifications to documents,deliverables,or baselines
B) brainstorming,selecting and implementing new ideas
C) recruiting,selecting and training new team members
D) identifying and implementing changes to the project charter
Q2) In which of the following tools would a normal or bell-shaped curve be expected if no special conditions are occurring?
A) flow chart
B) cause and effect diagram
C) check sheet
D) histogram
Q3) All of the following accurately describe earned value management EXCEPT:
A) It is used to make predictions concerning the project schedule and cost control until the project's conclusion.
B) It enables a project team to understand progress in terms of both cost and schedule.
C) It is good for performance reporting but not for forecasting
D) It is used as a decision-making tool.
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Chapter 15: Finishing the Project
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Sample Questions
Q1) When a contract is terminated for convenience,the contractor must complete all deliverables in process and submit the completed deliverables to the buyer.
A)True
B)False
Q2) When a project is no longer needed or viable,the project manager,as primary advocate for the project,should recommend early termination.
A)True
B)False
Q3) All of the following practices have proven effective for managing lessons learned in an organization EXCEPT:
A) creation of databases,shared folders or wikis that all workers can easily access.
B) documenting all lessons learned only at the end of the project.
C) coding of lessons learned to facilitate searches by future teams.
D) assignment of a lessons learned database "owner" who reviews new lessons and incorporates into existing lessons.
Q4) What is "validate scope" and why is it important to the project?
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Page 17