Legal Administrative Procedures
Review Questions
Course Introduction
Legal Administrative Procedures is a comprehensive course designed to introduce students to the fundamental processes and protocols within a legal office environment. The course covers essential topics such as case file management, legal correspondence, document preparation, court filing procedures, calendaring, and the maintenance of legal records. Students will gain practical knowledge of legal terminology, compliance with regulatory requirements, and ethical considerations related to legal administrative support. Emphasis is placed on developing organizational, communication, and technology skills necessary to efficiently support legal professionals and manage administrative tasks in various legal settings.
Recommended Textbook Technology in the Law Office 4th Edition by Thomas
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Page 2
F. Goldman
Chapter 1: Technology in the Law Office
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Q1) How will videoconferencing change the way that law is practiced in the future?
A) Video conferencing will make it possible to conduct much of the business of a law from remote locations.
B) Certain types of proceedings may be conducted using video conferencing, thus eliminating the need for parties and attorneys to travel to court
C) Both of the above
D) Neither of the above
Answer: C
Q2) Remote collaboration involves members of the legal team and clients at one location working together.
A)True
B)False
Answer: False
Q3) ________ software,like Dragon Naturally Speaking,allows the legal team to dictate working legal drafts into almost any program
Answer: voice recognition software
Q4) _____________ is rapidly replacing paper format note taking.
Answer: Electronic note taking.
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Chapter 2: Ethics and Professional Responsibility in a Technology Age
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Q1) A lawyer can still represent a client when the attorney has a financial interest in the subject matter of the case.
A)True
B)False
Answer: False
Q2) Confidentiality,the ethical obligation to keep client information confidential,is founded on the belief that:
A) attorneys can give the client 100% assurance of a not guilty or not liable verdict.
B) clients should be able to tell their attorneys everything about their case, so proper legal advice can be given.
C) clients have the right to remain silent.
D) clients often forget to tell their attorney all about their case.
Answer: B
Q3) _____________ requires that an attorney not mislead the court or opposing counsel with false statements of law or facts that the lawyer knows to be wrong.
Answer: Candor
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4
Chapter 3: Computers in the Law Office
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Sample Questions
Q1) The following refers to a network of networks
A) WAN
B) LAN
C) RAM
D) none of the above
Answer: A
Q2) What is the significance of a EULA when purchasing software? How can it affect the cost of the software being purchased for a large law office with multiple users?
Answer: The EULA is the end user license agreement.It is a contract that controls who is authorized to use the software.In a large office,there may be many persons who need to use the software.If the EULA is a single-user license,the software is authorized for only one main computer or person.In that case,the software would need to be purchased for every person who will use it.In a large office,it would be more economical to purchase a multiuser license or network license so that it is authorized for multiple users.
Q3) ___________refers to the temporary computer memory that stores work in progress.
Answer: RAM
Q4) _____________ is a group of workstations connected together.
Answer: Network
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Chapter 4: The Internet, the Cloud, and Communications
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Q1) A router can be a:
A) high-performance alternative to a hub.
B) a program that allows a person to use a computer to access the Internet.
C) a specialized computing device that routes messages.
D) a device that converts information to a form that can be transferred electronically
Q2) An IP address refers to the numeric address assigned to each computerized device that connects to the internet.
A)True
B)False
Q3) There should be a standardized file hierarchy across the system so all users can locate files.
A)True
B)False
Q4) Explain the difference between system metadata and content metadata.Why might it be just as important to protect system metadata as it is to protect content data from unauthorized persons?
Q5) ______________ files contain only data,and perform no specific functions.
Q6) All of the federal ______ courts have implemented e-filing.
Q7) A ___________ refers to a device used to connect multiple computer devices.
Page 6
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Chapter 5: Word Processing
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Q1) Almost all programs have built-in learning resources such as user guides and instructions.
A)True
B)False
Q2) A tag of three or four letters,preceded by a period,that identifies a data file's format or the application used to create the file is called a __________________.
Q3) Mail merge is a macro that automates the creation of a list of authorities,such as statutes or cases,as a table that can be inserted into a document.
A)True
B)False
Q4) ________________ is standard language used in other documents.
Q5) If ____________,or a similar tool,has been used while editing a document,it is important to remove the editing history before sending it to opposing counsel,the client or the court.
Q6) Changes in _____ are more manageable when users learn to recognize common software features and learn to adapt to the differences in programs.
Q7) How can you help control sensitive information in your documents?
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Chapter 6: Spreadsheets
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Q1) In Quattro Pro,the property bar is the area at the top of the spreadsheet for:
A) entering formulas and data into the Network.
B) entering time and billing information for client matters.
C) entering formulas and data into spreadsheet cells.
D) entering facts and issues of the client's case.
Q2) Any selection of cells can be converted to a _________ using the Chart tool.
Q3) Data in a spreadsheet is rarely better expressed in the form of a graph
A)True
B)False
Q4) How can the legal team avoid ethical problems with sensitive information in Excel?
Q5) Most office suite applications cannot be password-controlled for security. A)True
B)False
Q6) A spreadsheet can simplify the task of making computations.
A)True
B)False
Q7) Many offices save spreadsheet _____________ in the same way they save sample word processing documents for future use.
Q8) A ________ is a vertical set of cells in a spreadsheet.
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Chapter 7: Electronic Databases
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Sample Questions
Q1) Data that is organized in a format of horizontal rows and vertical columns is a:
A) form
B) field
C) table
D) formulas
Q2) In most specialty software programs,predefined _________ may be generated that search across different databases used within that program.
Q3) _____________ present the data from the database in an organized,readable presentation.
Q4) Databases may organize data in two or more _________,each of which will contain a particular category of information
Q5) Microsoft offers a number of online ________ as a resource for learning and using electronic spreadsheets.
A) sample programs
B) tutorials
C) help operators
D) vendors
Q6) Virtually every specialty application for managing litigation is a __________,such as LexisNexis CaseMap.
Page 9
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Chapter 8: Utilities, applications and Tools
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Q1) When encryption is used to protect data, A) it is impossible for anyone other than the creator of the data to access data.
B) only those with a secret code can enter the database to access information. C) it cannot be destroyed by a power surge.
D) it cannot be accidentally deleted.
Q2) Where a client has only paper documents,these can be converted to electronic documents using
A) routers
B) printers
C) modems
D) scanners
Q3) OCR technology essentially permits a user to put a lock around his or her information to protect it from being discovered by others.
A)True
B)False
Q4) A virtual law office is a phrase used to describe a legal practice that exists online.
A)True
B)False
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Chapter 9: Office Management Software
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Sample Questions
Q1) All firms record only billable time.
A)True
B)False
Q2) Automatic calculation of important calendar dates using your jurisdiction's procedures is called a:
A) time calendar
B) events calendar
C) rules-based calendar
D) automatic calendar
Q3) Trust accounts used for holding small amounts of client funds or that will be held for too short a period of time to generate income sufficient to allocate to the client is referred to as ____________________ accounts.
Q4) The ______ section of office management software is used for keeping track of individual case files,projects,client matters,and related documents.
Q5) The two most common law office or practice management programs available are:
A) Tabs3 and Corel DB.
B) Tabs3 and Adobe Acrobat.
C) AbacusLaw and Tabs3.
D) AbacusLaw and Corel DB.
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Chapter 10: Case Organization and Management Software
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Q1) When clients seek legal advice,their names the the subject matter of their cases usually do not need to be kept confidential.
A)True
B)False
Q2) The use of computers for email and document storage by businesses has decreased the number of potential documents that may have to be reviewed in litigation.
A)True
B)False
Q3) Careful tracking and organizing of evidence in a case should begin
A) after a lawsuit has been filed.
B) once enough evidence has been obtained to make organizing and tracking worthwhile.
C) as soon as the firm has decided to take on the case.
D) after the case has been concluded.
Q4) Manual case management of a simple case may include the use of a trial notebook with tabs for tasks,parties,documents,witnesses,and legal research.
A)True
B)False
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Chapter 11: The Changing Face of Discovery and the Basics of
E-Discovery
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Sample Questions
Q1) The document that will make the case is known as the:
A) done deal
B) smoking gun
C) winning writing
D) best evidence
Q2) _________ allow parties to directly question parties and witnesses,under oath,without the limitation of carefully prepared,written answers to interrogatories.
Q3) The use of computers for email and document storage by businesses has decreased the number of potential documents that may have to be reviewed in litigation.
A)True
B)False
Q4) If properly conducted,discovery can eliminate the potential for _________ in evidence presented at trial.
Q5) A person qualified by education,training or experience to render an opinion based on a set of facts that are outside the scope of knowledge of the factfinder is called an
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Q6) ________________ is a step in the litigation process where the plaintiff and defendant exchange information.
Chapter 12: Evolving Issues in E-Discovery
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Q1) The duty to preserve evidence dictates that once litigation is received,evidence must be ________.
Q2) The opinions in Zubulake
A) have been replaced by the 2006 amendments to the Federal Rules of Civil Procedure, and are no longer relevant.
B) were written before the 2006 amendments to the Federal Rules of Civil Procedure, but are still looked to for guidance.
C) are relied on for their interpretation of the 2006 amendments to the Federal Rules of Civil Procedure.
D) were written after the 2006 amendments to the Federal Rules of Civil Procedure, and overrule them.
Q3) A _____________ is a requirement that once a case is filed or pending,a duty exists to preserve evidence.
Q4) E-discovery refers to the discovery of documents created,disseminated,and stored via electronic means.
A)True
B)False
Q5) Explain the purpose of a litigation hold,and the duty to preserve evidence.
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Chapter 13: E-Discovery--The Process
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Q1) Finding information on a computer,database,or a website usually requires a search query,or a set of parameters that can narrow the data down to the relevant material. A)True
B)False
Q2) If a smaller law firm does not have sufficient in-house personnel to handle a high volume of e-discovery,they can solve this problem by
A)converting all of the electronic documents into paper form.
B)using delay tactics to extend the length of the discovery period.
C)hiring an outside consulting firm to assist with the process.
D)reviewing only a select portion of the documents produced.
Q3) A forensic expert may be able to examine a hard drive or other media and determine if changes or deletions were made. A)True B)False
Q4) The initial step in the discovery process is the review of documents for privilege. A)True B)False
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Chapter 14: Analysis and Review of E-Discovery
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Q1) De-duplicating is the process of scanning or searching documents for relevant terms in an attempt to narrow the documents' focus
A)True
B)False
Q2) Litigation that involves a time frame prior to the age of electronic documents may also include _____ documents.
Q3) The two formats competing for use as a common format for large-scale use in cases are the ______ formats.
A) TIFF and Native
B) PDF and Native
C) TIFF and PDF
D) PDF and OCR
Q4) Describe the procedure for authenticating electronic documents:
Q5) The process of reviewing a client's documents to identify those that contain privileged or confidential information,or attorney work product is called
Q6) OCR refers to the format in which the document was originally created.
A)True
B)False
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Chapter 15: The Electronic Courtroom
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Q1) A monitor that allows a witness to easily make on-screen annotations with the touch of a finger is called an _________________.
Q2) The trial team can assume that taking equipment through courthouse security A) seldom happens quickly and smoothly. B) is usually a short and painless experience. C) can be accomplished without conferring with court staff. D) should never be attempted.
Q3) ____________ allows a defendant to appear remotely in criminal courts for video arraignments.
Q4) The ________ on using presentation graphics are determined by the equipment in the courtroom.
A) limitations
B) images
C) features D) power
Q5) Increasingly,judges are embracing the use of _______ and computer systems for presentations in the courtroom as judges realize that these tools can enhance the speedy administration of justice.
Q6) Describe the elements of the electronic courtroom.
Page 17
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Chapter 16: Presentation and Trial Graphics
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Q1) Microsoft Access is a popular graphic drawing program that is often used to display engineering and architectural design elements,such as drawings of buildings and roadways.
A)True
B)False
Q2) ________ allows many enhancements to a slide presentation,including transition animations and sounds.
A) PowerPoint
B) SmartDraw
C) Summation
D) Trial Director
Q3) Less people are using graphics in presentations as graphics software has become less affordable and more difficult to use.
A)True
B)False
Q4) A good PowerPoint presentation can reinforce and highlight the speaker's:
A) facts and law
B) ideas and concepts.
C) legal issues
D) rules and cases
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Chapter 17: Electronic Trial Presentation
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Q1) When using transcripts in a Sanction presentation,
A) only the ASCII format may be used.
B) different formats may be used.
C) only the text file may be used.
D) it must be in either Word or Wordperfect format.
Q2) Trial _____ programs allows the legal team to organize and manage the documents,depositions,photographs,and other data and then display them when needed during depositions or trial.
Q3) One of the disadvantages of advanced trial presentation programs is their inability to work with a variety of file types.
A)True
B)False
Q4) In Sanction,exhibits in the ________ can be dragged and dropped to the presentation folder.
A) Exhibit Column
B) Document Cell
C) Exhibit List
D) Tree View
Q5) Explain how presentation software is used in litigation.
Q6) How are individual presentations created in Sanction?
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