Autumn Careers Fair 2023 Exhibitor Instructions

Queen’s University Belfast is delighted to host you as an exhibitor at the annual Autumn Careers Fair. Below is all the information you will need in preparation for the event. LOCATION The two-day event will take place across three Queen’s venues, all within close proximity allowing students to easily navigate the locations of the exhibitor stalls. Day 1, Tuesday 17 October locations are: the Mandela Hall, the South Dining Hall and the Whitla Hall. These venues are in close proximity, on either side of University Road, allowing students to easily navigate the locations of the exhibitor stalls. Day 2, Wednesday 18 October locations are: the South Dining Hall and the Whitla Hall. The venues are next to each other on the main campus. The venues will be open to exhibitor representatives from 9.00am on each day of the event. The event is open to students from 11.00am - 3.00pm and all exhibitors are asked to be at their stalls for 10.55am. It will NOT be possible to set up a stand on the day prior to the Fair due to our venues being in use for other purposes. See the delivery and collection section below if arranging couriers. You will receive notification of your allocated venue and stall number on 10 October 2023, this is to ensure we can accommodate any last-minute changes/allocations. EXHIBITION SPACE Each organisation attending has been allocated a 3m x 2m area, a covered 4ft trestle table and 2 chairs with access to a single power point. If you require multiple power points, we would ask you to bring a socket board and extension cable. All items for your stand must fit within the allocated space and appropriate arrangements must be made for the transport of any large items to and from your stand. Additional requirements or requests as stated on your registration form will have been noted but please email careersfairs@qub.ac.uk in advance if you have any concerns regarding set-up time, access, space or dietary considerations. FOOD AND PROMOTIONAL ITEMS Please ensure that allergen information is clearly indicated with any food items you bring to this event. We would respectfully request that you do not bring any foodstuffs containing nuts onto University property for the duration of the event to be mindful of those with nut allergies that may be in attendance.