PSA’s Requisition Approval and Processing Suite (RAPS)
Native requisition approval and processing built for Pronto Xi
Bring structure, visibility, and approval control to purchasing across every site
Purchase Requisitioning Becomes a Bottleneck in Mining Operations
Purchase requisitions may seem routine, but in mining operations, they are critical to control, continuity, and profitability. When requisitions are managed through disconnected processes, organizations lose visibility, approvals slow down, and purchasing discipline becomes harder to enforce across sites.
The Challenge
• Remote and multi-site purchasing activity makes approvals harder to coordinate
• Manual or inconsistent workflows create delays and rework
• Poor visibility into requisition status makes it difficult to track progress
• Weak alignment to DoA increases control and compliance risk
• Limited budget insight at approval stage can lead to avoidable overspend
Purchase requisitions should strengthen control and visibility, not create operational friction.
The Impact
• Operational bottlenecks leading to costly delays
• Risk of misappropriation of cash and uncontrolled purchasing
• Suppliers placing operations on hold due to process inefficiencies
• Compliance and financial risk from inconsistent approvals
• Reduced confidence in procurement governance across the business
A Fully Integrated Requisition Workflow Built Into Your ERP
PSA RAPS is a purpose-built requisition approval and processing solution developed by PSA and embedded directly within Pronto Xi. It adds structured workflow, approval governance, and visibility to the requisition process, ensuring requests are reviewed and approved in accordance with your organization’s delegated authority before release to suppliers.
Unlike disconnected approval tools, PSA RAPS operates natively inside Pronto Xi, helping organizations maintain control, improve consistency, and manage requisitioning in one integrated environment.
What Makes PSA Air Different
Native to Pronto Xi
Built directly into the Pronto Xi environment with no disconnected approval layer
Built for Operational Environments
Designed for remote sites, centralized approval, multi-location operations, and standardized processes
Approval Governance Aligned to DoA
Supports complex, multi-level approval hierarchies to ensure requisitions follow proper approval authority
Real-Time Visibility Across Teams
Provides visibility into requisition status, approvals, and progression through the workflow
Seamless User Experience
Enables users to work within familiar Pronto Xi processes and screens
• Route requisitions through configurable approval workflows
• Apply budget checks at the approval stage
• Support procurement review before approval
• Alert users at key workflow stages
• Maintain a full audit trail of actions and approvals
From Request to Fulfillment
Controlled Every Step of the Way
PSA RAPS delivers a structured requisition workflow that gives purchasing teams, approvers, and operational stakeholders visibility and control at every stage.
Workflow stages
Requisition Initiated
• User submits a purchase requisition
• Purchasing or designated stakeholders are notified
• Request enters a structured workflow inside Pronto Xi
• Requisition is routed through the defined hierarchy
• Approvers review, approve, reject, acknowledge, or escalate
• Budget visibility and policy alignment support better decisions
• Procurement officers review the requisition before approval, where required
• Supporting detail, documents, and supplier input can be added
• Rework is reduced before final approval routing
Purchase Order Creation
• Approved requisitions are converted into purchase orders
• Purchasing retains control of release to suppliers
• Supplier delivers goods or services
• Warehouse, requisitioner, or receiving function confirms receipt
• System records progress and completion
One workflow. One approval framework. Full control before spend is committed.
Powerful Capabilities Built for Real-World Purchasing Operations
PSA RAPS combines approval governance, procurement visibility, and operational control in one integrated requisition workflow. Built for organizations that need structured purchasing processes across teams, sites, and approval levels.
01
Approval Governance
Maintain structured control over requisitions before they become supplier commitments.
Capabilities:
• Configurable approval workflows
• Up to 12 approval levels
• DoA-aligned routing and escalation
• Multi-role approval support
• Delegation during absences
02
Procurement Visibility & Control
Give procurement and finance teams visibility into requests, status, and decision points.
Capabilities:
• Requisition review before approval
• Real-time requisition tracking
• Email notifications at each key stage
• Intelligent queues and action visibility
• Full audit trail of approvals and changes
Financial & Operational Discipline
03
Help ensure requisitions are reviewed with budget, project, and compliance context.
Capabilities:
• Budget comparison at line level
• Project cost tracking
• Document attachment and related records
• Multi-currency support
• Pick slip approval support where required
Transforming Purchasing Control and Approval Performance
PSA RAPS helps organizations reduce approval friction, improve spend governance, and bring greater consistency to procurement operations.
Know where every requisition stands
• Improve visibility into requisition status and approvals
• Track requests across teams and sites
• Reduce uncertainty and follow-up effort
Accelerate approvals without losing control
• Standardize the process across the business
• Reduce rework and approval delays
• Support action from desktop or mobile device
Strengthen internal controls
• Align approvals to delegated authority
• Reduce inconsistent approval practices
• Improve governance before supplier release
Support compliance and audit readiness
• Maintain a full audit trail of approvals and changes
• Improve traceability across the requisition lifecycle
• Strengthen financial and operational oversight
Improve budget and spend discipline
• Review purchases against budgets during approval
• Improve accountability for project and operational spend
• Reduce the likelihood of uncontrolled commitments
From manual requisition handling to structured purchasing control.
More Than a Workflow A Control Layer for Mining Procurement
PSA RAPS works as part of a broader mining-focused Pronto Xi environment. It supports purchasing control in operational settings where remote approvals, centralized governance, standardized processes, and compliance are essential.
Designed for Real Operational Environments
• Multi-site and remote operations
• Centralized approval across dispersed teams
• Strong internal control requirements
• Complex approval structures and stakeholder involvement
• Standardization across procurement processes
Connected to Core Business Functions
• Procurement and purchasing
• Project and operational cost control
• Inventory and receiving processes
• Finance and audit requirements
• Broader operational workflows
Part of the PSA Mining Template
PSA RAPS is one of PSA’s purpose-built solutions designed to extend Pronto Xi for mining and operational environments. It supports organizations looking to bring greater discipline, visibility, and consistency to purchasing.
