Native AP Automation Built for Pronto Xi
Bring control, visibility, and speed to accounts payable across every site
Accounts Payable Is a Bottleneck in Mining Operations
Accounts payable in mining environments is often complex, high-volume, and highly manual. With multiple suppliers, remote operations, and decentralized approvals, finance teams struggle to maintain control, accuracy, and visibility across the invoice lifecycle.
The Challenge
Fragmented Invoice Intake
Invoices arrive from multiple sources; email, paper, and suppliers, making it difficult to standardize capture and ensure nothing is missed.
Manual Data Entry & Processing
Accounts payable teams spend significant time entering invoice data, validating details, and correcting errors, slowing down processing and increasing risk.
Delayed Approvals Across Departments
Invoices often require input from site managers, procurement, and finance, leading to bottlenecks and delays, especially across distributed or remote operations.
Limited Visibility & Control
Without a centralized system, it’s difficult to track invoice status, identify bottlenecks, or understand outstanding liabilities in real time.
Month-End Pressure & Accrual Risk
Incomplete or delayed invoice processing leads to inaccurate accruals, rushed period-end close, and reduced confidence in financial reporting.
The Impact
P Increased processing time and operational overhead
P Higher risk of errors, duplicate payments, and missed invoices
P Strained supplier relationships due to delayed payments
P Limited visibility into cash flow and liabilities
P Finance teams focused on admin instead of strategic work
Accounts payable should enable control and visibility—not create operational friction.
A
Fully Integrated AP Workflow—Built Into Your ERP
PSA Air is a purpose-built accounts payable automation module developed by PSA and embedded directly within Pronto Xi. It transforms the entire invoice lifecycle—from receipt to approval to payment—into a single, streamlined process operating inside your ERP.
Unlike third-party tools, PSA Air works natively within Pronto Xi, ensuring complete data integrity, seamless user experience, and real-time visibility across your organization.
What Makes PSA Air Different
Native to Pronto Xi
PSA Air is built directly into the Pronto Xi environment—no integrations, no syncing delays, and no duplicate systems to manage.
Designed for Operational Environments
Built as part of the PSA Mining Template, PSA Air supports complex approval structures, distributed teams, and multi-site operations.
End-to-End Invoice Lifecycle Management
From invoice capture and validation to departmental approvals and final processing, every step is managed within a single unified workflow.
Real-Time Visibility Across Teams
Track invoice status, actions, and approvals in real time through centralized registers and dashboards.
Seamless User Experience
Users operate within familiar Pronto Xi screens—eliminating the need for additional tools, training, or process changes.
How It Works (High-Level)
• Capture invoices automatically using OCR and email intake
• Validate and review before posting into Pronto Xi
• Route invoices through configurable approval workflows
• Track actions, notes, and status in a centralized register
• Process and release invoices for payment with full audit control
From Invoice Receipt to Payment—Fully Automated
PSA Air delivers a structured, end-to-end accounts payable workflow that captures, validates, routes, and processes invoices with full visibility at every stage.
Every action is tracked, every invoice is accounted for, and every step is managed within Pronto Xi.
A streamlined accounts payable process
The PSA AIR workflow provides efficiencies in all areas - elimination of manual entry, immediate processing of invoices, shared payables data between teams, AP Action Register for increased visibility and much more.
• Invoices are automatically scanned and posted into Pronto Xi ERP
• Trade Creditors/Accounts payable is always current based upon scanned input
• Invoices requiring action are posted as ‘On-Hold’ with an automated or manual action note
• Invoice PDF files are automatically attached to Pronto Xi invoice records
• Pronto Xi alerts users to on-hold invoices that appear in their user view
• ‘On-Hold’ status invoices are automatically listed on a month-end accruals report to assist at period close
• Action Register for full visibility into payables status
• PDF versions of the original vendor invoice can be viewed and additional documents attached.
• Invoice notes can be automatically and manually entered in Pronto Xi against invoices
• Invoice notes are included in an audit trail for KPI reporting
• Once required actions are completed the invoice is returned to Accounts Payable in Pronto Xi for full processing
• Suggested GL coding can be allocated to any invoice, to assist AP with entry process.
• Accounts Payable review invoices returned by users and complete processing
• Invoices are now available for payment
• Accounts payable staff focus on higher value-add tasks such as clearing on hold invoices and supplier reconciliation, enquiries and liaison
• Accounts payable and Finance staff maintain control of the AP process
3 Stage Automation
The PSA AIR workflow provides efficiencies in all areas - elimination of manual entry, immediate processing of invoices, shared payables data between teams, AP Action Register for increased visibility and much more.
01
Invoice Captured & Validated
• Invoices received via email or upload
• OCR extracts and populates invoice data
• Users review and validate before posting
• Exceptions identified early
02
Invoice Routed & Actioned
• Automatically assigned to departments or approvers
• Users apply coding, notes, and supporting documents
• Actions tracked through a centralized register
• Alerts ensure nothing is missed
03
Invoice Processed & Approved
• Returned to finance for final processing
• Approved invoices released for payment
• Full audit trail maintained
• Real-time visibility across all stages
Powerful Capabilities Built for Real-World Operations
PSA Air combines intelligent automation, structured workflows, and financial control into a single, unified solution. Purpose built to support high-volume, operational environments like mining.
Core Structure
The PSA AIR workflow provides efficiencies in all areas - elimination of manual entry, immediate processing of invoices, shared payables data between teams, AP Action Register for increased visibility and much more.
Invoice Capture & Validation
Eliminate manual entry and ensure accuracy from the moment invoices are received.
Capabilities:
• OCR-powered invoice capture and data extraction
• Automated invoice entry into Pronto Xi
• Validation screens for review and correction
• PO matching and exception handling
• Automatic attachment of invoice documents
Workflow & Approval Management
Streamline collaboration across departments with structured workflows and full visibility.
Capabilities:
• Configurable approval workflows across teams
• Departmental review and coding
• Action registers for tracking invoice status
• Automated notifications and alerts
• Notes, comments, and document attachments
• Workflow reallocation and escalation
One System. One Workflow. Full Control.
Financial Control & Processing
Maintain control, accuracy, and auditability throughout the entire AP process.
Capabilities:
• Real-time invoice tracking and visibility
• Centralized invoice register and dashboards
• Payment readiness and release management
• Variance and exception analysis
• Full audit trail and compliance support
• Accurate accruals and period-end support 01 02 03
PSA Air ensures every invoice is captured, tracked, approved, and processed within a single, integrated system—eliminating silos and reducing risk.
Transforming Accounts Payable Performance
PSA Air delivers measurable improvements across accounts payable operations—reducing manual effort, increasing visibility, and enabling finance teams to operate with greater control and confidence.
Operational Impact
Remove hours of manual invoice handling every week
• Eliminate repetitive data entry through OCR and automation
• Minimize manual handling of invoices and approvals
• Free up AP teams to focus on higher-value activities
Know exactly where every invoice sits at any point in time
• Real-time insight into invoice status and liabilities
• Centralized tracking across departments and sites
• Better forecasting of cash flow and payment cycles
Strengthen Supplier Relationships
• Ensure timely and accurate payments
• Improve communication and transparency with vendors
• Build trust through consistent, reliable processes
Increase Accuracy & Control
• Reduce errors through validation and structured workflows
• Prevent duplicate payments and missed invoices
• Maintain full audit trails across the entire invoice lifecycle
Accelerate Processing & Approvals
• Faster invoice turnaround times
• Streamlined departmental collaboration
• Reduced bottlenecks in approval workflows
From Manual Processing to Controlled Automation
PSA Air transforms accounts payable from a reactive, manual function into a structured, automated process that supports operational efficiency and financial control.
Part of the PSA Mining Template
PSA Air is one of several purpose-built modules developed by PSA to extend Pronto Xi for mining operations. Delivered as part of the PSA Mining Template, it integrates seamlessly across finance, procurement, inventory, and operational workflows.
A Connected Platform
More Than a Feature—A Fully Integrated System
PSA Air does not operate in isolation. It works as part of a broader, unified platform designed specifically for mining and resource-based businesses.
Integrated
With Core Business Functions
• Procurement & Purchasing
Ensure invoices align with purchase orders, receipts, and supplier agreements
• Inventory & Warehouse Operations
Maintain accurate stock valuation and cost tracking across sites
• Financial Management
Support general ledger accuracy, accruals, and reporting
• Operational Workflows
Enable site-level approvals and crossdepartment collaboration
Built For Mining Complexity
Designed for Real Operational Environments
• Multi-site and remote operations
• High supplier volumes and contractor spend
• Complex approval structures across departments
• Strong audit, compliance, and financial control requirements
A Complete Platform for Mining Operations
Built by PSA. Delivered as a Complete Solution.
PSA Air is not a thirdparty add-on—it is developed, supported, and continuously enhanced by PSA as part of a broader miningfocused ERP solution.
Why this Matters
A Better Approach to ERP Delivery
• No fragmented systems or disconnected tools
• No reliance on multiple vendors
• One platform, one data model, one user experience
• Faster implementation and long-term scalability
This is not an add on. It is how mining organizations bring control back into accounts payable. See how PSA Air works in your environment. www.psainc.ca