Perfect Hideaways Weddings Ts & Cs
Calendars: ~ Dates: All dates quoted are available at the time of proposal. Dates cannot be guaranteed without a 50% deposit to confirm your booking ~ Peak Season Bookings: Our peak season runs from mid-December to mid-January. It is important to note that the minimum stay over this period is 7 to 14 nights Bookings ~ Booking Procedure: A booking is confirmed when a 50% deposit has been received for the accommodation plus the venue hire and the accompanying signed Booking Form and the agreed upon Terms and Conditions and the Terms of Service have been submitted along with Proof of Payment The remaining 50% balance must be settled in full and remitted with the full Damage Deposit owing, 35 days prior to occupation All credit card and swift bank charges are for the client account Final wedding guest numbers must be submitted to Perfect Hideaways 10 days prior to the function. Kindly note that all bookings are subject to final approval by the owner ~ Rates: All rates quoted are annual rates and are subject to increase at the owner’s discretion ~ Damage Deposits: Please take note of the Damage Deposits due with your booking. Any and all shortages, damages and breakages will be deducted from this amount or charged in addition to. Deposits are refunded within a period of 5 - 10 days post departure, damage dependent This deposit will only be refunded if the Final Account has been settled in full and there are no outstanding costs due to the host, nor Perfect Hideaways Coordination & Service Providers ~ Wedding & Event Planners: It is mandatory to make use of a Wedding or Event Coordinator when booking a function at our hideaways. Please double check with the Wedding Curator at Perfect Hideaways to ensure that you are compliant with this pre-requisite Although the management and staff at our hideaways are available to service the needs of our clients, under no circumstance will they be available to you for wedding planning, nor pre, during and post event assistance, unless cleared with the hosts 10 days prior to arrival. In this instance, please note that additional costs may be incurred, and are payable directly to the hosts 169 Main Road, Hout Bay , 7806 | +27 (0) 79 789 5459 | +27 (0) 21 790 0972 | reservations@perfecthideaways.co.za
Perfect Hideaways Weddings Ts & Cs
~ Preferred Suppliers: Please contact us for our list of preferred Service Providers. Unless specified, you are welcome to work with your own provided a comprehensive checklist of all wedding logistics including detailed supplier information is given to Perfect Hideaways and approved by the hosts, 10 days prior to the event date. Inclusions & Exclusions: ~ Event Elements: We operate on the policy that all wedding elements hired in or bought onto the premises remains the responsibility of the renter from the time of arrival until the time of collection. Under no circumstances will the owners, managers and staff of any property listed with Perfect Hideaways be responsible for such items including receiving, checking/ counting, unpacking, and packing, nor collection of these items. Kindly note that unless you are hosting a wedding for the number of guests that each individual property is able to house, you are not permitted to make use of its furniture, tableware, nor glassware. Should items be moved or removed from these establishments, a handling fee of R5,000 will be charged to locate these items. Dance Floor: It is mandatory to supply a non-invasive dance floor at all venues that have “soft” flooring. Stilettos and/or sharp heeled shoes and shoes with spikes, are not permitted indoors. Dancing will therefore have to take place outside, on a tiled floor or alternatively on a non-invasive dance floor. Loadshedding: A generator/alternative power supply is required. The venue loadshedding provisions are strictly for accommodation only. ~ Venue Elements: Kindly liaise directly with your venue host or hostess on all important wedding details pertaining to your event day including inclusions and exclusions noted for your wedding. Catering: Only allocated areas may be used for their specific roles. These must be documented in a checklist highlighting the layout and cleared with PH prior to the event. Swimming Pools: Only plasticware is allowed around a swimming pool. If glass is used and broken, the cost of cleaning the pool is for the Renters account. Decoration: The Customer will ensure that nothing is affixed to the floors, walls, ceilings or columns at the villa, or any other part of the villa, by nails, screws, tape, drawing pins, staples or other means, or suspended from the roofs or ceilings thereof unless previously agreed to in writing by the owner and Perfect Hideaways. Additional Accommodation: ~ For overflow accommodation in the surrounding area, please contact us at weddings@ perfecthideaways.co.za.
169 Main Road, Hout Bay , 7806 | +27 (0) 79 789 5459 | +27 (0) 21 790 0972 | reservations@perfecthideaways.co.za
Perfect Hideaways Weddings Ts & Cs
Logistics: ~ Venue Planning: We always prefer that Clients and Service Providers meet our team at each wedding hideaway to understand the brief and logistics before the event day All site visits and venue viewings must be pre-arranged through Perfect Hideaways. These are strictly by appointment only ~ Rooming: Please take note of the room style on all Spec Sheets and Rooming Lists Allocated Rooming must be completed and supplied to Perfect Hideaways no later than 10 days prior to the event day Important Considerations: ~ Event Conditions We offer one-day events at specific properties only. These will only be considered should the event meet the property’s favourable conditions and on approval by Perfect Hideaways and the owners Clients hosting one-day events are permitted to make use of the property for a period of 10 hours including set-up. An hourly cost thereafter may be incurred Under no circumstances may guests make use of the property for accommodation. An additional seasonal fee will be for charged for a 2-night stay in such a case All other events require a 2- or 3-night minimum rental, venue dependent. Functions must take place during the rental stay period and no events may take place on the day of check-out A prompt check-out is requested based on guest occupancy at the time. Kindly note that any late check-outs are solely at the discretion of management and applies to your suppliers Maximum Guest Capacity: Under no circumstances may guests exceed the maximum number of staying nor function guests applicable to each property unless this is approved and confirmed by Perfect Hideaways in writing. It is the clients’ responsibility to ensure that all guests staying at the establishment are noted on the Booking Form
169 Main Road, Hout Bay , 7806 | +27 (0) 79 789 5459 | +27 (0) 21 790 0972 | reservations@perfecthideaways.co.za
Perfect Hideaways Weddings Ts & Cs
~ Restrictions: By booking your chosen wedding hideaway you are agreeing to any noise restrictions enforced via Municipal by-laws, Body Corporates and Residents Associations. Furthermore, all House Rules apply for the duration of the function and the stay ~ Parking: Please consider both neighbours and parking capacity when planning your event ~ Children Children and minors remain the sole responsibility of their parents and/or accompanying adults at all events ~ Indemnity: The owners, management, and staff of both the rented properties and Perfect Hideaways are not responsible, nor liable for any loss and/or injury sustained to any person whilst at a function at any of our rented properties ~ Liquor Licence: Please check to see if your venue holds a Liquor License and whether all Bar operations must be brought in with the necessary licensing ~ Infrastructure: Please check with Perfect Hideaways before erecting marquees and/or tents at any wedding hideaway. Licences are mandatory and you will be expected to produce an approved Structural Engineer’s Certificate on installation. Terms & Conditions ~ Perfect Hideaways’ detailed Terms & Conditions will accompany your Booking Form ~ Note that any and all separate Terms and Conditions issued by the wedding hideaway remain applicable to your booking and must be signed directly with the establishment
169 Main Road, Hout Bay , 7806 | +27 (0) 79 789 5459 | +27 (0) 21 790 0972 | reservations@perfecthideaways.co.za