GENERAL TERMS FOR THE USE OF SPACES AND CONDUCT OF PRIVATE VISITS TO THE THYSSEN-BORNEMISZA NATIONAL MUSEUM This document sets out the general terms and conditions under which private visits to the Thyssen-Bornemisza National Museum will be held and the general terms and conditions for the rental and use of the Museum’s spaces destined to the holding of events. 1. CAPACITY 1.1 The number of people accessing the Museum shall not exceed in any case the capacity of the rented space nor the maximum number of people initially agreed upon to attend the Event held by the Museum. 1.2 Any increase in the number of people initially agreed upon must be authorized in writing in advance by the FOUNDATION. 1.3 After receiving a request to increase the number of people, the FOUNDATION may authorize or deny such increase at its own discretion. a) If the capacity of the contracted space admits a larger number of people than initially agreed upon, the price will be increased by the amount corresponding to the new number of people authorized in accordance with the applicable rates attached as Annex I. b) If the space does not have sufficient capacity to admit a larger number of people than initially agreed upon, the Event will be relocated to another space of adequate dimensions. In such case, the price shall be the one corresponding to the rental of the new space and the new number of people authorized in accordance with the applicable rates attached as Annex I. 1.4 In the event that, due to unforeseen circumstances, more people attend an Event than those authorized by the FOUNDATION, the representative of the ORGANIZER who is present at the Museum, as the person responsible for compliance with the rules of this document, shall prevent access to persons exceeding the number of authorized persons and shall inform them of the reasons for such decision. 1.5 Any modifications in the number of the authorized people to attend the Event shall be in writing and attached to this Agreement. 2. DURATION OF THE EVENT 2.1 The ORGANIZATION shall hold the Event in the contracted space within the agreed period and as established in the Letter Agreement.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
2.2 The space rental prices established in the general rates included in Annex I are established for Events with a maximum duration of five (5) hours, including one (1) hour for set-up. 2.3 The ORGANIZER shall communicate to the FOUNDATION the Program of the Event at least ten days prior to the celebration of the Event. 2.4 The extension, for any reason, of the duration of the Event or the modification of its Program must be requested as far in advance as possible to the FOUNDATION and must in any case have its prior written authorization. The FOUNDATION may authorize or deny such extension. 2.5 Once the extension of the duration of the Event has been authorized, the additional time, including the time required for set-up, shall be subject to the extra fee set forth in the applicable rates attached in Annex I. 2.6 In case that, due to unforeseen circumstances, the Event lasts longer than authorized, the representative of the ORGANIZER who is present at the Museum, as the person responsible for compliance with the rules of this document, shall put an end to the Event and vacate the premises of the Museum, informing about the reasons for such decision. 2.7 Any modification of the duration of the Event shall be established in writing, even if agreed upon during the Event. 3. SERVICES PROVIDED BY THE FOUNDATION 3.1 The FOUNDATION will make the contracted space available to the ORGANIZER and/or will organize a visit to the Thyssen-Bornemisza Collection during the hours agreed upon. 3.2 The FOUNDATION will be responsible for the security services necessary during the development of the different events. 3.3 The FOUNDATION will also provide cloakroom services. 3.4 The FOUNDATION has a damage insurance policy and a civil liability insurance policy that cover, in accordance with the terms and limitations established therein, the risks of damage to the Museum's spaces. Notwithstanding the foregoing, the ORGANIZER shall be liable to the FOUNDATION, the insurance company and third parties for damages that may be caused by those attending the Event, the ORGANIZER's staff and suppliers hired by it. The ORGANIZER shall hold harmless the FOUNDATION from any third party claim arising directly or indirectly from its actions, those of its staff or those of suppliers or attendees to the Event. 4. OBLIGATIONS OF THE ORGANIZER AND OF THE COMPANIES HIRED DIRECTLY BY THE ORGANIZER 4.1 The ORGANIZER shall be responsible for all services and supplies to be provided in the spaces to be used on the occasion of the Event that are not expressly included in section 3 of this document. In particular, the ORGANIZER shall be Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
responsible for catering, decoration, image and sound services, which must be hired directly by the ORGANIZER and notified to the FOUNDATION at least ten days in advance. The FOUNDATION does not assume any responsibility for the services and supplies hired by the ORGANIZER. 4.2 The ORGANIZER shall hire the services of suppliers from among those included in the list of approved suppliers of the FOUNDATION. The list of approved suppliers shall be provided at each time by the FOUNDATION. In the event that, for exceptional reasons, the contracting of non-approved suppliers is indispensable, the ORGANIZER shall request prior authorization from the FOUNDATION, as well as a certification proving that the supplier complies with the necessary conditions to provide the hired services at the Museum. 4.3 The ORGANIZER shall be responsible for ensuring that it and, where applicable, the suppliers it hires and its customers comply with public order, good practices and state, regional and municipal regulations in force. The ORGANIZER shall hold harmless the FOUNDATION from any liability and penalty that may be imposed on the FOUNDATION for violation of such rules during the celebration of the Event, among others, and without this enumeration being exhaustive, for violation of consumer regulations, environmental noise, etc. and even when the applicable regulation makes the FOUNDATION directly, jointly and severally or subsidiarily liable for said violation. 4.4 The ORGANIZER undertakes to inform its personnel and the companies it directly hires of the rules for suppliers and service providers set forth in Annex II. 4.5 The guests, the personnel of the hired companies, and that of the ORGANIZER shall at all times follow the instructions of the personnel of the FOUNDATION in relation to public health in accordance with the guidelines in force given by the Department of Health in force at any given time, and comply with the general rules of the MUSEUM as well as those set forth in this contract and its annexes. The ORGANIZER shall be responsible for such compliance. 4.6 In order to ensure the proper conservation of the works of art, smoking is strictly prohibited inside the museum. 5. DIFFUSION OF THE EVENT 5.1 The conditions governing the diffusion of the celebration of the Event at the MUSEUM will be adjusted in each case to the nature of the Event and the participation of the FOUNDATION in it (private events, partner events, collaborative events, institutional events). 5.2 Notwithstanding the foregoing, as a general rule, all information produced by the ORGANIZER, its clients or its suppliers for the purpose of disseminating and/or publicizing the Event to be held at the Museum through any media shall comply with the following requirements: i.
No logo of the ORGANIZER, its clients or its suppliers may be placed outside on posters, banners or any other support or decorative element. The placement of these materials or elements must be previously approved in writing by the FOUNDATION and must be done within the spaces delimited for this purpose.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
ii.
Photos and/or recordings of the Event may be taken within the areas of the Museum delimited for this purpose by the FOUNDATION, provided that no works on display in the Museum appear and that such photos and/or recordings are intended for the internal use of the ORGANIZER. Any publication of such photographs and recordings is strictly prohibited without the prior written authorization of the FOUNDATION.
iii.
Photographers and press attending the Event must be accredited by the ORGANIZER at the entrance of the Museum and may only work in the area delimited for the celebration of the Event. All press, photographic and video material must pass through the security checkpoint. Photographers and press may not have access, with cameras or video cameras, to the exhibition halls or areas of the Museum that are not specifically delimited for the Event.
6. BOOKING PROCEDURE 6.1
In order to hold an event in the Museum's spaces, the ORGANIZER shall follow the following procedure: i.
Submit to the FOUNDATION a written request which includes the date scheduled for the Event.
ii.
Confirmation from the FOUNDATION of the proposed availability of space and time.
iii.
Submit to the FOUNDATION a binding confirmation of the booking of the spaces and of the date of the Event.
iv.
Sign the relevant letter-agreement with the particular conditions of the Event.
6.2 The ORGANIZER will have a period of fifteen (15) calendar days from its submission to the FOUNDATION of a binding confirmation of the booking to cancel the Event free of charge. 7. CANCELLATION COSTS 7.1 Once the deadline mentioned in the above section has elapsed, the cancellation of the Event must be notified as soon as possible in writing to the FOUNDATION and the ORGANIZER shall pay a 25% of the rental price of the spaces in accordance with the general rates listed in Annex I as "Cancellation fees". 7.2 In case the Event is cancelled within fifteen (15) calendar days before the date set for the holding, the cancellation costs will amount to 50% of the rental price of the spaces in accordance with the general rates listed in Annex I. 7.3 These amounts will be covered once the corresponding invoice is issued by the FOUNDATION in the time limit of ten (10) days following the said invoice submission herein by bank transfer to the current account of ThyssenPaseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
Bornemisza Collection Foundation, F.S.P. (Fundación Colección ThyssenBornemisza, F.S.P.): 0182/2370/40/0000273745. Banco Bilbao-Vizcaya Argentaria. Paseo Recoletos, 10 ala Sur Planta 1 – 28001 Madrid 8. PERSON APPOINTED BY THE ORGANIZER The Company shall appoint a representative before the FOUNDATION, who will be responsible for the compliance of all the provisions and rules referred to in this document. The Company shall notify the identity of its representative to the FOUNDATION upon reasonable prior notice and, in any case, prior to the start of the setup at the Museum of the preparations for the Event. The designated person must remain at the Museum for the entire duration of the Event, as well as during set-up and dismantling of the Event.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
ANNEX I RATES FOR THE RENTAL OF SPACES AND PRIVATE VISITS
SPACE RENTAL
Central Hall + VAT Temporary Exhibitions Lobby + VAT
- A-
-B-
-C-
Museum after hours From 19.30
Museum operating hours 10h a 17.30h (Museum closing time 19h)
Combined operating and after hours (19.30h) Summer/ Saturdays And other special opening days
250 pax 500 pax 800 pax
21.000 25.000 29.500
Space open to the public
Space open to the public
50 pax 100 pax
6.500 9.000
Space open to the public
Space open to the public
150 pax
11.500 50 pax
50 pax
6.500 Permanent Collection
100 pax
9.500 Permanent Collection
20 pax
4.500 Permanent Collection
50 pax 8.000 Upper Balcony + VAT
5.000 Permanent Collection 6.500 Visit: from 9h to 10h am
100 pax
11.000
100 pax
7.000 Permanent Collection 8.500 Visit from 9h to 10h am
Reserved Area of the Cafeteria + VAT CafeteriaRestaurant Las Terrazas Italian Terrace + VAT Auditorium + VAT
20 pax
5.500
20 pax 20 pax
1.500 Permanent Collection 2.500 Visit from 9h to 10h am
50 pax
6.500
Space open to the public
100 pax
9.000
100 pax
150 pax
11.500
150 pax
200 pax
15.000
182 pax
5.500 Excl. visit
182 pax
4.000 Excl. visit
50 pax
182 pax
5.500 Permanent Collection 7.500 Permanent Collection 9.500 Permanent Collection 4.000 Excl. visit
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
VISIT WITHOUT USE OF SPACE
- A-
-B-
-C-
-D-
Museum after hours From 19.30
Museum operating hours 10h a 17.30h (Museum closing time 19h)
Combined operating and after hours (19.30h) Summer/ Saturdays And other special opening days
Antes de apertura 09h a 10h
50 pax
Minimum 270 price group formation
Minimum 525 price group formation
Price per person
Price per person
30
5.500
50 pax
60
4.500 Permanent collection
Visit without 100 pax use of space
100 pax 7.000
150 pax
9.000
6.000 Permanent collection
150 pax
7.000 Permanent collection
VAT EXEMPT 200 pax
10.500
200 pax
8.500 Permanent collection
300 pax
12.000
300 pax
10.000 Permanent collection
Visits for more than 300 people will be considered individually.
Para más de 300 personas con el museo cerrado, se estudiará cada caso.
EXTRAS FOR THE HIRING OF SPACES SIMULTANEOUS USE OF SEVERAL AREAS: If several combined spaces are used, the full rate of the main space plus the minimum rate to the associated spaces will apply. It shall be understood as main space that one with the greatest cost from the contracted spaces. NUMBER OF GUESTS: The cost per additional person is calculated according to the price of the first stage of each space calculated according to the rates for each visit to the Museum Closed; Open or Combined Opening. Rates according to spaces: With Closed Museum: Central Hall €84.00.- | Exhibition Lobby: €130.00.- | Upper Balcony: €160.00.- | Italian Terrace/Terraces: €130.00 With Open Museum: Upper Balcony €100.00.With Combined Opening: Upper Balcony €130.00.- | Italian Terrace/Terraces: €110.00 Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
TOUR GUIDES: Private Tour costs include a guide for every 25 persons to the ThyssenBornemisza Collection; and 20 persons to the temporary exhibition. In case you want to form smaller groups, each extra guide has an additional cost of €500.00.HOURS AND ASSEMBLY: Rental costs include a 4 hour duration plus one hour for set-up. Each additional rental or set-up hour will be 10% upon the rental cost. If you need to do the assembly the day before holding the event and the space is available, it would be rented at its usual rate. EVENINGS: Private tours, after 9 pm, costs increase by 10%.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
ANNEX II RULES OF ACTION FOR THE ORGANIZER'S STAFF AND ITS SUPPLIERS The Organizer, its personnel and companies directly hired by the Organizer shall abide by the following: ●
Send to the Foundation seven days in advance a list with the name, surname and ID of the personnel that will provide their services for the events.
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To ensure the implementation of protection measures for its employees in accordance with the provisions of Law 31/1995 on Labor Risk Prevention and Royal Decree 39/1997 of January 17, 1997.
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Provide the Foundation with the necessary information on how they will carry out their activities at least 7 days prior to the event. An unloading, assembly and event schedule will be provided for approval by the Foundation.
The visiting group must at all times follow the indications of the FOUNDATION's personnel related to public health in accordance with the guidelines of the Ministry of Health in force at any given time, and comply with the general rules of the Museum, as well as those set forth in these conditions. The COMPANY shall be responsible for such compliance by the Visiting Group.
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In case the celebration of the event requires the installation of different decorative elements, public address systems, lighting, etc., a brief project must be submitted with sufficient detail to assess the scope of the proposed installations for the safety of the Museum and, in particular, of the works of art it houses. The Foundation, once the project has been analyzed, may, at any time, propose the modifications it deems necessary, or may not authorize it if the installations detailed therein could endanger the works and/or the security of the National Thyssen-Bornemisza Museum or, in any way, be inappropriate in the Foundation's discretion.
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It is forbidden to paste or hang elements on the walls.
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The placement of free-standing or raised signs near any work of art is prohibited.
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The staff of catering companies, audiovisual companies, etc., must follow, at all times, the instructions of the Foundation staff. The event coordinator is authorized to remove any element deemed dangerous.
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To ensure the proper conservation of the works of art, the Museum's rules strictly prohibit smoking or the use of e-cigarettes and vapers in the areas of the Museum where works of art are located and in the garage.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
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Provide and take charge of all the material deemed necessary for the cocktail reception set-up, decoration, sound, etc., within the rules established by the Museum, without, under any circumstances, such installations damaging the building or the works of art in it. The maintenance personnel shall not provide the supplier with electrical connections, auxiliary secondary panels, electrical extension cords, ladders or any type of electrical or manual tool. The set-up shall not begin until the event coordinator authorizes it, since the setup should not interfere with the normal visit and exit of the public visiting the Museum during opening hours. - For events held during the Museum’s After Hours, the set-up shall take place from 7:00 p.m. onwards, when the Museum is already closed for the public. On Mondays, set-up can be done from 4.00 pm onwards. - For events held during the Museum’s Operating Hours, the unloading and set-up of any material shall be done from 8:00 am onwards. - In exceptional situations, the indications provided by the Foundation shall be followed.
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All set-up work shall be finished before the arrival of the guests, taking into account that the set-up activity shall not interfere with the Museum's visits during public opening hours.
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To carry out the unloading of your material through the following channels:
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Garage and garage ramp: 2.10 m. gauge.
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Unloading dock upon request and subject to availability. In the event that, unexpectedly, the Dock must be used by the Registration Department, the Foundation will notify the supplier and provide an alternative route.
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The main doors of the Museum, provided that both the type of material to be unloaded and the schedule of the event so allow. It is strictly forbidden to leave the doors open (wedging them open) during unloading and assembly so as not to interfere with the thermo-hygrometric conditions of the Museum.
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Exceptionally, the use of the white corridor, an area for the exclusive use of firefighters and emergencies, may be authorized. The following instructions should be followed: leave the vehicle facing the guardhouse, in reverse gear. To avoid maneuvers and to facilitate a quick removal of the vehicle, the vehicle must be left with the keys on. It will be supervised by security personnel at all times. The security personnel's instructions must be followed and the driver's cell phone must be provided for this purpose.
In no case shall the temperature and humidity conditions of rooms with public traffic (Cafeteria reserved area, etc.) be modified.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
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Company vehicles will proceed to unload their material and leave the Museum, returning at the scheduled time for the removal of said material. The use of the Museum parking lot will require express authorization.
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Keep the space clean after set-up and during the event. Cleanliness during set-up and during the event shall be the responsibility of the supplier.
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Dismantle and take away all their material once the event is over, being expressly responsible for the cleaning of the Museum facilities they have used, including the waste of any kind (garbage, packaging, etc.) generated during the event, with a maximum period of 2 hours from the end of the event.
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The unloading of the material will be done in coordination with the FOUNDATION at the most convenient time, depending of each event.
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For safety reasons, decorations with any type of candle or similar are not allowed.
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For safety reasons, butane gas cylinders and stoves are not allowed.
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For reasons of conservation of the facilities, the floor of the external beverage bars shall be protected with plastic sheeting. Likewise, in the internal/office bars, the floor and walls shall be protected (the plastic shall be fixed with masking tape).
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Bottles of wine or fizzy drinks will have to be uncorked in the interior bars where there are no works of art.
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Bottles of wine or soft drinks may only be opened in areas protected with plastic.
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Beer barrels and taps may only be used in the interior bars, where no works of art are located. The provider of this service is expressly responsible for the good condition of all components.
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The maintenance personnel is the only one authorized to act in electrical panels, connection and disconnection of supply lines and in case of noticing machinery in bad condition will have the faculty to not authorize its use.
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Under no circumstances will maintenance personnel connect or authorize installations that are not permitted by the RBT or that endanger the works of art or the museum's facilities.
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Comply with the provisions of the Ordinance for Protection against Noise and Heat Pollution of February 25, 2011.
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Use as changing rooms those premises determined by the FOUNDATION.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL
In addition, the use of the Central Hall space for events is subject to strict compliance with the following rules: ●
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For reasons of conservation of the works of art, it is not permitted to place any type of furniture (tables, chairs) next to them, so a minimum distance of one meter from the catenary must be left. In the case of the assembly of bars or any other element that requires the work of personnel standing behind them, the separation distance must be at least one and a half meters. In any case, all assembly must be supervised and, if requested by Security staff or by the coordinator of the event, it must be modified. No element of height may be closer to a work of art than the distance marked by twice the height of that element. For example, a 2 meter sign must be at least 4 meters apart.
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When the setup requires access to the areas near the switchboards, it is mandatory to do it under the supervision of Security.
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In no case will the temperature and humidity conditions of the Central Hall be modified.
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Under no circumstances should direct light from video projection reach the works. The exhibition rooms and any other room where the works are stored shall have controlled temperature (at 22°C ± 2°C), controlled humidity (at 55% ± 5% relative humidity), filtered air ventilation systems, shall be permanently monitored and shall not be subject to excessive vibration levels. Sources of sunlight or fluorescent light should be filtered with an ultraviolet absorber. Paintings shall not be subjected to average light exposure levels in excess of 200 lux ± 50 lux, works on paper shall not be subjected to average light levels in excess of 50 lux. Under no circumstances shall direct sunlight reach the works.
Paseo del Prado, 8 | Tel. (+34) 914 203 944 | www.museothyssen.org | e-mail: mtb@museothyssen.org Thyssen Bornemisza FSP Collection Foundation | VAT ESG79015251 / CIF G-79015251 Registered in the Registry of Foundations of the Ministry of Justice with number 136CUL