MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1997
J"
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,
OKLAHOMA,
MET
IN
SPECIAL
SESSION
IN THE
89
OF
TRAINING
CONFERENCE ROOM, SIXTH FLOOR, AMERICAN FIDELITY, 2000 CLASSEN CENTER, FRIDAY, JANUARY 10, 1997, AT 12:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT;
President Member Vice President Member Member Member Member
ABSENT;
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Sherry Rice Rhodes, Executive Director of the Oklahoma City Public School Foundation; Central Office staff members: Dr. Guy Sconzo, Assistant Superintendent of Educational Services; Cynthia Reid, Director of Communications; and Joyce Henderson, Director of School and Community Affairs; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. ROLL
ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present. Mrs. Thelma R. Parks arrived at 12:25 p.m. Mr. Ron Bogle, gave the invocation and led the pledge of allegiance. SPECIAL
BUSINESS
Dr. Donn Gresso, Professor from East Tennessee State University, served as the facilitator for the two-day workshop.
Listed below is the agenda that was followed for the Oklahoma City School Board Retreat entitled "Planning for the 21st Century." Agenda, Friday, January 10, 1997: 12:00 12:15 1:30 1:45 3:30 3:45 4:30 5:30 6:00 7:00 8:00
p.m. p.m. p.m. p.m. p.m. p.m. p.m. p.m. p.m. p.m. p.m.
Welcome and Introductions Objectives for Two Days Break A Note on Consensus Break Cultures of Excellence Revisiting the Present Mission Statement Questions, Discussion,Comments Dinner Community, Staff and Students as Implementers of the Plan Closure
Objectives of the Meeting: 1.
To acknowledge that planning is a primary leadership responsibility
2.
TO'distinguish between Board and staff responsibility
SPECIAL BUSINESS
MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1997
M-2 SPECIAL BUSINESS
(continued)
3.
To accept a process to be used by the Board in planning
4.
To explore common beliefs and expectations
5.
To identify vision for school and student success
6.
To revise present mission statement and formulate distinctive goals
7.
To involve community, staff and students
8.
To consider building culture of excellence in the school district.
9.
To discuss Board/administration communication.
The Board developed the first draft of its belief statements; its vision for schools, students, teachers, and learning; and its mission for the next five years. RECESS R. #01 MEETING RECESSED
The motion for recess was made by Thelma R. Parks and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Dempsey, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. CONTINUED MEETING OF JANUARY 10, 1997, RECONVENED AT 8:51 A.M., JANUARY 11, 1997.
MOTION: R. ifO2 MEETING RECONVENED SECOND: 8:51 A.M., JANUARY 11, 1997
Frank Kellert Kenny Walker
MOVE THAT THE MEETING OF JANUARY 10, 1997, BE RECONVENED.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
MOTION CARRIED 5-0. ROLL
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
The meeting reconvened at 8:51 a.m.
CALL
Five members of the Board were present at roll call. Mr. Tom Yeargain arrived at 9:20 a.m. and Mrs. Thelma R. Parks arrived at 10:17 a.m. Agenda, Saturday, January 11, 1997
9:00 9:15 12:00 1:00 2:00
a.m. a.m. p.m. p.m. p.m.
Opening Goal Setting Lunch Continued Goal Setting Closure
On the second day of this retreat, the Board's goals were discussed in relationship to the following planning categories:
1.
Students and Learning
2.
School Board Operation
3.
School District Administration
A MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1997
M-3 SPECIAL BUSINESS
(continued)
4.
Instructional Programs and Services
5.
Support Services
6.
Financial Resources
7.
Personnel
8.
Physical Resources
9.
Community Involvement
RECESS MOTION! SECOND!
R. #03 MEETING RECESSED 3:00 P.M.
Thelma R. Parks Tom Yeargain
MOVE THAT THE BOARD RECESS AND CONTINUE THIS MEETING ON WEDNESDAY, JANUARY 15, 1997, 6:00 P.M. AT AMERICAN FIDELITY, 2000 CLASSEN BUILDING. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
NOTE:
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain ,
aye aye aye
The Board recessed at 3 :00 p .m.
The Board voted by consensus at the regular meeting o January 13, to change the meeting time of the continued meeting- of January 15, 1997 from 6:00 p.m. to 6:30 p.m.
CONTINUED MEETING OF JANUARY 10, 1997, RECONVENED AT 6:42 P.M. ON WEDNESDAY, JANUARY 15, 1997 AT AMERICAN FIDELITY, 2000 CLASSEN BUILDING.
CALL
TO
MEETING RECONVENED JANUARY 15, 1997 6:42 P.M.
ORDER
Mrs. Terri Silver, Vice President of the Board, called the meeting to order at 6:42 p.m. Mr. Ron Bogle arrived at approximately 6:45 p.m. ROLL
CALL
At the time of the roll call six (6) members of the Board were present Mr. Kenny Walker arrived at 7:07 p.m. Dr.- Vern Moore served as facilitator for this meeting.
The Board reviewed the beliefs. Vision and Mission Statement developed from previous sessions. Additional goals were generated within the framework of the Mission Statement and the following planning categories: 1. 2. 3. 4. 5. 6. 7. 8. 9.
Student Learning and Growth School Board Operations School District Administration Instructional Programs and Services Support Services Financial Resources Personnel Physical Resources Community Involvement
7
MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1997
M-4 RECESS MOTION; SECOND;
Thelma R. Parks Terri Silver
MOVE TO CONTINUE THIS MEETING ON WEDNESDAY, JANUARY 22, 1997 AT 11:30 A.M., IN THE BOARD CONFERENCE ROOM OF THE ADMINISTRATION BUILDING AT 900 N. KLEIN. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7 -0.
T O
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The meeting recessed at 9:45 p.m.
CONTINUED MEETING OF JANUARY 10, WEDNESDAY, JANUARY 22, 1997, IN ADMINISTRATION BUILDING. CALL
aye aye aye aye
1997, RECONVENED AT 11:30 A.M. ON THE BOARD CONFERENCE ROOM OF THE
ORDER
Mrs. Terri Silver, Vice President of the Board, called the meeting to order at 11:42 a.m.
ROLL
CALL
At the time of the roll call six (6) members of the Board were present. Mr. Ron Bogle arrived at 11:45 a.m. Mr. Ron Bogle explained the process to be followed and the Board continued its discussion of the vision and mission statements. It was agreed that they would remain the same. The next order of business Was to review the Board goals. The eight goals decided upon will be presented to the Board for approval at the January 27, 1997 meeting.
ADJOURNMENT
There being no further business, the meeting adjourned at 1:56 p.m. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
A MINUTES OF THE SPECIAL MEETING OF JANUARY 10, 1997
M-5 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
I President
Minutes
approved
STATE OF OKLTkHOMA ss. COUNTY OF OKLAHOMA
by the 1997,
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
^/Witness my hand and seal of this School District this , 1997.
day
Cl'erk, Oklahoma City Board of Education (SEAL)
y
6
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
â– K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
89
OF
OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY 13, 1997, AT
6:00 P.M.
President . Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, all six (6) members of the Board were present. Mrs. Thelma R. Parks arrived at 6:43 p.m.
EXECUTIVE MOTION: SECOND:
SESSION R... #06 EXEGDTIVE SESSION 6:01 P.M.
Kenny Walker Terri Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B; DISCUSSION REGARDING THE EMPLOYMENT OF THE SUPERINTENDENT, AND THE RENEWAL OF THE 1995-96 CONTRACT FOR THE 1996-97 AND 1997-98 FISCAL YEARS.
ROLL CALL
Mr, Mr, Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Mr. Mr.
Silver, Carter, Bogle,
aye aye aye
The Board went into Executive Session at 6:01 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Frank Kellert, Kenny Walker, Michael Carter, Tom Yeargain; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Board Clerk.
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
H-2 OPEN
IN
MOTION; SECOND; I. #07 tECONVENE IN )PEN SESSION ':14 P.M.
SESSION
Michael Carter Tom Yeargain
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7- 0.
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board reconvened at 7:14 p.m.
Mr. Ron Bogle gave the invocation and led the pledge of allegiance. The Douglass High School Army JROTC presented the colors under the direction of Major Max Mears, JROTC instructor. INTRODUCTION
OF
VISITORS
(NONE) MINUTES
I. #08 ^PROVAL OF )ECEMBER, 1996 ttNDTES
MOTION; SECOND;
OF
PREVIOUS
MEETING (S)
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, DECEMBER 2, 1996, SPECIAL BOARD MEETING, DECEMBER 9, 1996, SPECIAL BOARD MEETING DECEMBER 11, 1996, 11;30; SPECIAL BOARD MEETING, DECEMBER 11, 1996 REGULAR BOARD MEETING, DECEMBER 16, 1996, AS AMENDED. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. :iTIZENS' JOMMENTS
CITIZENS' COMMENTS
1.
Roosevelt Milton, NAACP, spoke in favor of the Dunjee Association, and against the school re-districting plan. He asked that the students be advised of the Martin Luther King Day activities.
2.
Wayne Reid, Dunjee All School Association, spoke in favor of the Association acquiring the Dunjee School property from the district. He noted they would like to have the property deeded to Theotis Payne, DBA Payne Consultants, because of legality problems with the IRS.
3.
Virginia Walton, Dunjee All School Association, said she was in favor of the transfer of the Dunjee School building to the Dunjee All School Association, and told of the mission of the Association.
4.
Vivian M. Miller, PTA President of Green Pastures Elementary School, gave many of the positive aspects of the Dunjee Association.
8
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 H-3
CITIZENS' COMMENTS
(continued)
5.
James Downs, Dunjee All School Association, was in favor of the Board allowing the property to be deeded to Theotis Payne and Payne Consultants.
6.
Theotis Payne, Dunjee All School Association, noted he had borrowed the money to purchase the Dunjee property, and asked that the Board approve the purchase of the property.
7.
Ted Metscher, AFT, thanked the Board for their diligence in keeping the class sizes down and commended them for the plan to improve the purchase of textbooks. He spoke against spending money for the cafeteria plan consultants and encouraged the Board to reserve spending any money out of that account for now. He invited the Board to St. Luke's Methodist Church for a celebration on how well this district has done to produce the best multicultural environment in the United States.
8.
Fanny Bates, NAACP, spoke in opposition to the re-districting of the secondary schools.
9.
Lores Schrank, patron, was not in favor of teachers in specialty schools getting an extra day off for training. She noted, also, that Taft Middle School building was very cold, and asked the Board to do something about it. Barbara Stoner, patron, spoke in regard to disciplinary measures and problems, and against the Sylvan Learning Center.
10.
BOARD
M E M B E R S'
BUSINESS/COMMENTS
RECOGNITIONS
Recognition of the following students who placed in the Farley Foods, U.S.A. Poster Contest: George Hiney, West Nichols Hills Elementary School,
1st Place
Sydney Thompson, West Nichols Hills Elementary School, Place
2nd
Hui Do, Oakridge Elementary School, 3rd Place
Ron Lodes, West Nichols Hills Elementary School, Art Teacher Recognition of Greg Poole, Classen School of Advanced Studies student, and Paul Sweeney, Classen School of Advanced Studies teacher, for taking First Place in the Best Design: Schools without Architects and Second Place in the Critics Choice Award in the Oklahoma City Food Bank 1996 Harvest Food Drive Can Festival Competition.
Recognition of the following students for their status in the National Achievement Scholars Program for Outstanding Negro Students: Joseph F. Evans, Star Spencer High School - Achievement SemiFinalist Nicole Adams, Capitol Hill High School - Commended Scholar
Angela Crabbe, Northeast High School - Commended Scholar
Recognition of Christina Becker, Capitol Hill High School, for being selected to participate in the 1996 Presidential Classroom Scholars Program.
10
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
BUSINESS Approval of proposal by Mr. Theotis Payne Sr. and Payne Consultants to purchase the former Duniee School property, 12000 Northeast 42 Street, Spencer, Oklahoma, for the use by the Dunjee All-School Association for $25,000. Mr. Payne will deliver a cashier's check in the amount of $25,000 as full payment for the property.
I. #08 ^PROVAL TO {ESCn® ACTION )F BOAE® OF XTEOBER 16, 1996, K) SELL THE XJNJEE PROPERTY K) THEOTIS PAYNE THE DUNJEE Mil SCHOOL ASSOCIATION.
MOTION: SECOND:
Frank Kellert Thelma R. Parks
MOVE TO RESCIND THE ACTION OF THE BOARD OF OCTOBER 16, 1996, TO SELL THE DUNJEE PROPERTY TO THEOTIS PAYNE AND THE DUNJEE ALL SCHOOL ASSOCIATION. ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
MOTION: SECOND: R. 1109 APPROVAL OF PROPOSAL BY MR. THFOTTS PAYNE, SR AND DBA PAYNE CONSULTANTS TO PURCHASE FORMER DUNJEE SCHOOL PROPERTY.
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL OF THE PROPOSAL BY MR. THEOTIS PAYNE, SR. AND DBA PAYNE CONSULTANTS TO PURCHASE THE FORMER DUNJEE SCHOOL PROPERTY, 12000 NORTHEAST 42ND STREET, SPENCER OKLAHOMA, FOR A PRICE OF $25,000 FOR USE BY THE DUNJEE ALL-SCHOOL ASSOCIATION.
ROLL CALL
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. 2.
Recommend approval of a special Board meeting for a Legislators' Appreciation Breakfast.
Recommended Date Location:
R. #10 APPROVAL OF A SPECIAL BOAE® MEETING FOR LEGISLATORS' APPRECIATION BREAKFAST.
MOTION: SECOND:
Week of January 27, 1997 To Be Decided by Board
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL TO HAVE THE LEGISLATORS' APPRECIATION BREAKFAST ON JANUARY 28, 1997 AT 7:30 A.M. , AT DOUGLASS HIGH SCHOOL PENDING APPROVAL OF THE STAFF AND PRINCIPAL. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 7-0.
11
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
10
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
BOARD MEMBERS' BUSINESS/COMMENTS 3.
(continued)
Approval of recommended revisions to Board Policy J-09; ATTENDANCE, (First reading was at the as shown on the following pages. December 16, 1996, Board meeting.)
MOTION: SECOND:
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS ATTENDANCE AS SHOWN ON THE FOLLOWING PAGES. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye no aye
TO
BOARD
POLICY
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
J-09;
R. #11 APPROVAL OF BOARD POLICY J-0 ATTENDANCE REVISIONS.
aye aye aye
MOTION CARRIED 6 aye, 1 no. 4.
Approval of recommended revisions to Board Policy D-08; ACTIVITY FUND MANAGEMENT, as shown on the following pages. reading was at the December 16, 1996, Board meeting.) Carter)
MOTION; SECOND;
SCHOOL (First (Tammy
Michael Carter Tom Yeargain
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY D-08; SCHOOL ACTIVITY FUND MANAGEMENT AS SHOWN ON THE FOLLOWING PAGES.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs . Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Dr. Marvin Crawford explained why the Board needed to consider the proposal regarding the Dunjee School property again and recommended approval of this item as presented tonight.
Mr. Bill Bleakley, attorney, discussed further why this action was necessary in response to a question by Mr. Frank Kellert. Mr. Kellert submitted a substitute motion to rescind the previous action regarding this item. Mrs. Silver asked if the motion to sell the property to Theotis Payne, Sr. and DBA Payne Consultants, addressed the issue that this property would revert back to the district if it ceases to be used for public purposes. Mr. Bleakley said under the terms of the sell and the motion, it is not required since this is a private sell.
Mr. Bogle asked Mr. Theotis Payne if his goals and objectives for the facility changed with the change of the method of purchase? Mr. Payne noted it had not, but property would be for the use of the community.
Ms. Jan Edwards, Legislative Liaison, noted the best date for the Legislators' Appreciation Breakfast was on Tuesday, January 28, 1997 at one of the schools.
Mrs. Parks invited the Board to have the breakfast at Douglass High School. After the vote on the Legislators' Breakfast, Mrs. Parks said she hoped they would move this breakfast around the district to different schools. 12
R. #12 APPROVAL OF REVISIONS TO BOARD POLICY D-08: SCHOOL ACTIVITY FOND MANAGEMENT.
11
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 H-6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
11-22-96 OKLAHOMA CITY PUBLIC SCHOOLS
J-09
PQLlCn-.
900 NORTH KLEIN. OKLAHOMA CITY. OK 73106
“Establishing Excellence"
ADOPTED: 10-22-79 REVISED:
. ATTENDANCE The Board believes that students between the ages of five years and eighteen years residing in the geographical area of the district should be enrolled in the Oklahoma City Public Schools.
Exceptions
include those students who have completed high school graduation
requirements,
are in attendance at some private or other school
where other means of education are provided,
or where the student
has been excused or removed from attendance by reason of law.
Entrance ages
to attend district schools
with state statutes.
shall be in compliance
The Board endorses the assignment by law of-
the responsibility for causing student attendance to-the parent or %
guardian,
and
the
superintendent
will
make
compulsory
the
attendance law known to students, parents/guardians,
and district
employees. Students
should be in school
holidays,
personal
illness,
at
all
times
bereavement,
or
except
for
religious
family emergencies.
Students absent for reasons other than those mentioned above are
unexcused.
When
there
is
a
question
about
an
absence,
the
principal or other appropriate administrator will determine whether
93
13
1 of 2
12
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
the absence is excused or unexcused. tardies
will
count
absences is noted,
as
one
M-7
In secondary schools, If
absence.
three
a pattern of unexcused
the student will be counseled and/or alternative
education programs provided-
Regular attendance is necessary for
learning and to demonstrate eligibility for course credit and/or promotion to the next grade.
Students
are
assignments)
required
missed
make
to
because
up
of
any
any
classwork
excused
(or
equivalent
a
Upon
absence.
student's return to school,
the student will be given five school
days to make up work missed,
although additional time may be given
due to extenuating circumstances.
When the work is made up,
the
student will be given proper credit. โ ข Opportunities
shall be provided within each
unexcused absences.
attendance
at
Students will be
designated
alternative
given
quarter to
credit
education
make
up
for make
up
programs.
The
superintendent shall develop procedures to implement this policy and the requirements of state statutes and regulations.
Legal Reference: Oklahoma Statutes 70 ยง1-114,
70 ยง10-105 2 of 2 (J-09)
94
14
13
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 M-8
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
12-12-96 POLICY:
D-08
ADOPTED:
12-17-79
OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
REVISED:
SCHOOL ACTIVITY FUND MANAGEMENT
The Board hereby authorizes the establishment and maintenance of a
School Activity Fund.
The principal of the school is designated as
the custodian of this fund and shall be responsible for the proper
administration of the financial activities of each account within
the fund in accordance with state laws.
State Board of Education
regulations, Board policy, and administrative regulations.
The
Board,
at
the beginning of each
during each fiscal year, subaccounts,
all
fiscal
year and as
needed
shall approve all school activity fund
subaccount
fund
raising
activities
and
all-
purposes for which the monies collected in each subaccount can be
expended.
All school activity fund subaccounts,
fund raising activities, collected
in
each
all subaccount
and the purposes for which such monies
subaccount
can
be
expended
will
be
defined
pursuant to administrative procedures. Receipts and Deposits All monies collected shall be properly receipted and directed to
the proper location of deposit.
Each deposit slip shall have the
receipt numbers which comprise the deposit slip written in summary
1 of 4 95
15
14
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 H-9
BOARD MEMBERS' BUSINESS/COMMENTS
on the face of the deposit.
(continued)
Money shall not be left overnight in All schools shall provide
schools unless the school has a vault.
for making bank and/or night deposits after regular banking hours in order to avoid leaving money in the school overnight.
If money
is left in the school vault overnight, the custodian shall deposit
the money in the bank the next regular banking day.
be
made daily when
however,
bank
the
deposits
total shall
collected daily made
be
at
Deposits shall
exceeds
least
once
$100.00;
per
week
regardless of the amount accumulated. Disbursements
All disbursements from activity funds shall be made by check.
Cash
expenditures for any purpose are prohibited.
A
school
activity
fund
requisition
shall
be
approved
by
the
appropriate school personnel prior to the purchase to constitute an A check shall not be written to pay for any
authorized purchase.
goods
or
Employees
services
unless
who
unauthorized purchases
make
purchase
the
had in
prior
the
approval.
name
of
the
district are subject to personal liability for such unauthorized purchases. Checks
are
to
be
countersigned by
signed one
other
by
the
person
activity
fund
appointed by
custodian the
and
custodian.
Verification of correctness of the amount and written approval of
96
16
2 of 4 (D-08)
15
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
M-lo BOARD MEMBERS' BUSINESS/COMMENTS
the
P
(continued)
sponsor of each fund or activity shall be on file before a
check is drawn against the subaccount.
Checks shall not be written
payable to "cash", "change" or to the bank on which it is written. When cash is needed for a cash box,
the check shall be written to
the person responsible for collecting the revenue at the event for which cash is needed.
received
from
the
This person is responsible for the money
check,
appropriate subaccount(s),
which
shall
be
deducted
from
until the money is redeposited.
the Gate
cash redeposited shall be receipted and identified on the deposit slip as "gate cash redeposited", and the check number of the check
used to obtain the cash shall be written on the deposit slip as well as the number of the receipt issued for the redeposited cash.
Reports - Monthly
A
financial
report
form furnished by the budget
and
financial
management division shall be completed after the closing of each
month's activities. Fund Auditor,
The report shall be mailed to the Activity
appropriate school director,
and to the budget and
financial management division by the 10th of the following month. In addition,
a ledger report for each activity fund sub-account
detailing deposits, source(s) of revenue, and specific expenditures by check and item/service purchased will be prepared and disclosed
on a monthly basis.
3 of 4 (D-08) 97
17
16
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-11
(continued)
Audit An
audit
shall
be
made
of
activity
all
funds
annually
and
a
detailed report furnished to the Board. The
Board
will
not
agreements made with
be
responsible
clubs
for
claims
or organizations
resulting
from
involving district
personnel and the payment of money for services when such clubs and organizations operate outside of the District's authority.
Cross Reference: Legal Reference:
B-14
Oklahoma Statutes 70 ยง5-129
98
18
4 of 4 (D-08)
r
17
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
L_
M-12
BOARD
MEMBERS
COMMENTS
Mrs. Silver suggested the time for the continued meeting of the Board Retreat on January 15, 1997 be changed from 6:00 p.m. to 6:30 p.m. because of conflicts in Board member's schedules. It was agreed by consensus of the Board to do this. Mrs. Silver commented favorably on her attendance at the Teacher of the Year reception at Metro-Tech before the Board meeting.
Mrs. Parks said she hoped everyone had a very pleasant winter break. She reported that she had attended the Teacher of the Year reception, also. She noted that she had attended the Martin Luther King celebration at the St. John Missionary Church the evening before. She said two senior students from Douglass High school had won the essay contest, and they will be receiving funds toward a scholarship for this. Mrs. Parks commended some volunteers of about nine people who went to Northeast High School and painted the gym. She said she would like to bring those people to a meeting for recognition from the Board. Another item she discussed was repairing the stadium lights at Northeast High School so patrons of that district will not be going to athletic events or activities and have to sit part of the time in the dark. Mrs. Parks made some very favorable comments about the Board Retreat, and noted she is looking forward to our school becoming the kind of model school we can all be proud of. Mr. Bogle expressed appreciation to the members of the Board for being able to share the retreat time with them, and thanked them for their commitment to the school district.
^!GAL REPORT
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, said there was a copy of a report that discusses the legal expenses for the second quarter of the 1996-97 fiscal year.
Mr. Walker questioned what quarter the report was being compared to? Mrs. Carter said it was the last quarter of last fiscal year. She noted on future reports, she would compare them quarter to quarter with the previous year. Mr. Walker said that would be helpful to him, and commended her on this report. njPERINTENDENT ’ S REPORT
PRESENTATION )N EQUITY REPORT lARD
SUPERINTENDENT' S 1.
REPORT
Presentation on Equity Report Card
Dr. Crawford asked Dr. Kimball, Director of the Information Technology Division, to give a presentation on the equity report card. Dr. Kimball presented a brief history of the schools being returned to neighborhood schools from 1986-87 through the 1995-96 school year, and reviewed a report the Board had received in their packet information. He discussed the decline of the district student enrollment in the 1960s and then it's increase in the last ten years. Dr. Kimball discussed the decrease in class size resulting in an employment increase in certified staff over a short period of time. He compared the increase in many areas such as parental involvement, adopted schools, expenditures in the schools, and standardized achievement scores. He discussed a comparison between the Dowell and non-Dowell schools. He noted a student enrollment increase of nearly 5,000 students at the elementary schools had occurred at the non-Dowell schools. The comparison showed that both groups, Dowell and non-Dowell schools had grown substantially over the last 10 years on the achievement test scores. He said there are less percentage-wise minority teachers in both groups. He noted experience per teacher in both groups of schools was less than it had been 10 years ago. Dr. Kimball said the teacher preparation reflects there are younger less-experienced teachers with less advanced degrees, and dropoff has been more in the Dowell schools than in the non-Dowell schoolsi
19
18
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
M-13 SUPERINTENDENT'S REPORT
(continued)
DISCUSSION Mrs. Parks asked what studies reflect this data, because according to the State Department of Education, there are a large number of minority teachers going into the teaching profession. Dr. Kimball responded that this is our own data represented in personnel files and the files on the computer. Mrs. Parks asked if there was anything in place that monitors whether or not school-age children are attending school. She said she could not understand where the children are in her district that should be in school. Mrs. Parks noted she had a problem with a lot of the figures being presented. Mrs. Parks said the teacher preparation appears to be higher in the Dowell schools. She noted there are more minority teachers getting masters and doctors degrees.
Dr. Kimball said the district has increased from 1900 to 2500 teachers, and there could be more teachers with advanced degrees, and the percentage would be less because the overall number has grown so fast.
o
Mr. Walker said the figures were somewhat encouraging and somewhat discouraging because, although the parent/teacher conferences have increased, there are still at least a quarter of the children whose parents never come to visit with the teacher. Mrs. Parks had questions concerning the parent/teacher's conferences. She noted some teachers only have one or two parents to come during the whole day. Dr. Kimball said this data did not include the 1996-97 school year.
Mr. Bogle asked Dr. Kimball if he had done an analysis of the differences in the Dowell and non-Dowell schools to see whether the differences have merit and what explanation there might be for the differences. Mr. Bogle asked if there would be an analysis of the data to try to determine areas we might want to focus greater attention on for the next period of time, or do we find from this that there is really no difference between Dowell and non-Dowell schools in terms of criticisms that have been aimed at the district. Dr. Kimball stated that there would be further analysis of the report to look at the differences and a plan for action would be developed. Dr. Crawford noted that most of the differences of any magnitude are positive for the Dowell schools.
Mrs. Parks said she would like to see school by school how many parents actually attend the parent/teacher conferences.
Dr. Kimball said they should be able to provide an account school by school of the parent/teacher conferences in February.
Item 2 was pulled from the agenda and will be postponed until the next regular meeting of the Board since some Board members had not had an opportunity to review and study the proposed curriculum.
2.
Approval of the 1997-98 Middle School. High School, Northeast BioMedical Sciences, and Classen International Baccalaureate-Visual and Performing Arts Course Offerings Guides. (First reading at the December 16, 1996, Board of Education Meeting.)
20
19
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
H-14
PURCHASING
GENERAL
AND
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - H)
I. #13 APPROVAL OF ’URCHASING AND UJERAL BUSINESS XCEPT ITEM H IS » BROUGHT BACK kT A LATER lEETING.
MOTION; SECOND:
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH H AS LISTED ON THE FOLLOWING PAGES, VOTING ON ITEM H SEPARATELY.
ROLL CALL
Mr, Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs.. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. The Motion for item H was withdrawn by consensus pending clarification of a legal matter and will be brought back at a later meeting for consideration.
Vote on Item H •• ROLL CALL
’URCHASE OF □AMPS AND GLOBES ?GR USE BY CUSTODIAL 5ERVICES.
A.
Mr. Mr. Mr. Mr.
aye aye aye aye
Kellert, Walker, Carter, Bogle,
Approval to Services.
Purchase
Lamps
and
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
Globes
for
Use
bv
aye aye detain
Custodial
Approval to purchase lamps and globes for use by Custodial Services (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (10 mailed - 4 returned): Emsco Electric Supply Company Inc. Voss Lighting Consolidated Electrical Distributors Brooks Supply Inc. TOTAL
$ 1,438.60 1,047.50 210.00 5,083.56 $ 7,779.66
These purchases are to be charged to General Fund Account 711-098-5300-610-000-0000-000-049. (Belphry Dean) ?URCHASE OF STOCK PAPER FOR ISE BY GRAPHICS/ PRINT SHOP.
B,
Approval to Purchase Stock Paper for Use by Graphics/Print Shop.
Approval to purchase stock paper for use by Graphics/Print Shop from the following companies who submitted the low quotations on specifications and/or general conditions (7 mailed - 4 returned): Mead-Zellerbach Co. Resource Net International TOTAL
$ 40,218.60 3,281.40 $ 43,500.00
These purchases are to be charged to General Fund Account 711-000-2524-610-000-0000-000-058. (Belphry Dean) PURCHASES OF ITEMS FOR CHILD SlUTRITION SERVICES
Approval of the Purchase of the Following Items for Child Nutrition Services.
Approval of the following items for Child Nutrition Services. Items chosen were determined based on best quality and price. All purchases will be charged to Child Nutrition Services.
21
20
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
PURCHASING AND GENERAL BUSINESS
(continued)
Quotation 8329 Small Equipment 23 Mailed - 9 Returned
Choice Food Service Ecruipment Company
Measuring Cup Set, 200 @ $2.29 Each Measuring, Dry 1 Quart, 100 @ $3.59 Each 8 Inch Boning Knife, 200 @ $4.66 Each Gong Brush, 50 @ $3.96 Each Vegetable Crisper, 60 @ $8.88 Each Stock Pan Lid, 25 @ $8.50 Each Tomato Scooper, 288 @ $.40 Each Paring Knives, 300 @ $1.95 Each Sauce Pans - 1 1/2 Quart - 1 @ $7.00 Each 2 3/4 Quart - 2 @ $8.75 Each 4 1/2 Quart - 3 @ $11.00 Each
Graver Supply Garbage Cans, 40 @ $36.99 Each Dust Pans, 50 @ $1.79 Each
Hubert Company 20 Quart Wire Whip, 5 @ $72.06 Each 30 Quart Mixer Bowls, 5 @ $160.79 Each 12 Quart Mixer Bowls, 5 @ $155.71 Each Bulletin Boards, 25 @ $16.39 Each Sifter, 40 @ $6.13 Each Silverware Cylinder, 50 @ $1.69 Each Perforated Spoodle, 65 @ $5.82 Each Oswalt Restaurant Supply
Measuring Spoon Set, 200 @ $.74 Each Counter Pan, 30 @ $5.31 Each Counter Pan, 40 @ $7.02 Each Bun Pans, 100 @ $3.89 Each Vegetable Brush, 200 @ $2.21 Each Scraper Short Handle, 100 @ $.75 Each Silverware Cylinder, 50 @ $1.69 Cardinal Paper Company
Round Container, 108 @ $2.14 Each Pasco Paddle, 4 @ $16.25 Each Round Container 6 Quart, 100 @ $1.77 Each Round Container Lid, 200 @ $.66 Each Counter Pan Steamer, 40 @ $18.12 Each Fruit Wedger, 15 @ $71.44 Each Stock Pan 20 Quart, 7 @ $26.25 Each Bottle Brush, 50 @ $2.17 Each Mixing Bowls 4 Quart, 20 @ $1.43 Each 5 Quart, 10 @ $1.88 Each Apple Corer, 50 @ $1.10 Each Can Opener Blades, 144 @ $2.55 Each Refrigerator/Freezer Thermometers, 300 @ $1.95 Ea. Sheet Pans, Full Size, 300 @ $4.59 Each Half Size, 200 @ $3,56 Each Vegetable Crisper, 100 @ $7.74 Each Pudding Pans, 25 @ $18.75 Each Mop Bucket, 40 @ $61.00 Each Ingredient Bins, 25 @ $100.66 Each Counter Pans, 12x10x2, 60 @ $7.07 Each 12x10x4, 50 @ $10.09 Each 12x20x4, 100 @ $15.19 Each 12x20x6, 100 @ $22.93 Each
u
22
H-15
21
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 199? H-16
PURCHASING AND GENERAL BUSINESS
(continued)
Splash Guard, 8 @ $93.00 Each Loaf Pan, 30 @ $11.47 Each Carton Openers, 25 @ $3.70 Each #40 Disher, 75 @ $5.37 Each Pastry Brush, 300 @ $3.63 Each Alternates Choice Food Service Equipment Company
Fruit Wedger, $77.80 Each Bottle Brush, $5.12 Each Mixing Bowls, 4 Quart, $1.60 Each 5 Quart, $2.05 Each Thermometers, $2.19 Each Sysco Food Service of Oklahoma
Measuring Cup Set, $3.73 Each
Hubert Company
Dust Pans, 50 @ $2.40 Each Vegetable Crisper, 100 @ $8.03 Each
Oswalt Restaurant Supply Dishers #40, 75 @ $6.21 Each Wire Whip 20 Quart, $109.00 Each Mixing Bowl 30 Quart, $215.00 Each 12 Quart, $115.00 Each Pastry Brush, $3.99 Each Counter Pans, 12x10x2, 60 @ $8.17 Each 12x10x4, 50 @ $11.10 Each 12x20x4, 100 @ $15.85 Each 12x20x6, 100 @ $26.29 Each Paddle, 4 @ $18.50 Each Round Container Lid, 200 @ $.66 Each Counter Pan Steamer, 40 @ $20.62 Each Stock Pan/Lid 20 Quart, 7 @ $28.84 Each
Cardinal Paper Company Round Container 6-8 Quart,
$1.80 Each
Pasco Measuring Spoon Set, $.80 Each Garbage Cans, $38.05 Each Counter Pans, 12x6 2/3x2, $6.58 Each 12x6 2/3x4, $9.41 Each Boning Knife, $5.05 Each Gong Brush, $4.41 Each Bun Pans, $4.05 Each Vegetable Crisper, $12.27 Each Bulletin Boards, $21.00 Each Sauce Pans, 1 1/2 Quart, $8.01 Each 2 3/4 Quart, $10.44 Each 4 1/3 Quart, $12.78 Each Stock Pan/Lid, $8.88 Each Silverware Cylinder, $2.58 Each
Graver Supply Mop Bucket, 40 @ $71.53 Each
Taco Mayo Combination Burrito, $.78 Each Bean Burrito, $.47 Each Meat Burrito, $.83 Each Burrito, $.53 Each (David Remy) 23
22
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
<J
PURCHASING AND GENERAL BUSINESS D.
(continued)
Approval to Exempt Capitol Hill High School Booster Club and Southeast High School Alxunni Association from the School Activity Fund. Approval for exemption from school activity fund for the Capitol Hill High School Booster Club and the Southeast High School Alumni Association. This request is in accordance with Board Policy D-09 and Regulation D-09-R1. (Dr. Guy Sconzo)
E.
Approval to Purchase Instructional Software Package from Jostens Learning, Inc., for Dunbar Elementary School. Approval to purchase instructional software package from Jostens Learning, Inc., for Dunbar Elementary School. This expenditure, not to exceed $26,000.00, will be charged to General Fund Account 711-000-2842-810-000-0000-000-056. (Dr. George Kimball)
F.
Approval to Submit Abstract and Budget for Grant Proposal for Roosevelt Middle School to the State Department of Education. Approval to submit an abstract and budget for a grant proposal in the amount of $30,000.00 for Roosevelt Middle School to the State Department of Education. The grant is designated for arts, communication, and technology systems for approximately 2 00 special education students. (Dr. Vern Moore)
G.
Approval of Printing and Distribution of District Annual Report by the Daily Oklahoma. Approval of printing and distribution of District Annual Report (150,000 copies) by the Daily Oklahoman (Sole Source) in the amount of $9,004.20. This expenditure is to be charged to General Fund Account 711-000-2823-530-000-0000-000-017. (Cynthia Reid)
M-17
APPROVAL TO EXEMP CAPITOL HILL HIGH SCHOOL BOOSTER CLUB AND SOUTHEAS HIGH SCHOOL ALUMN ASSOCIATION FROM SCHOOL ACTIVITY FOND.
PURCHASE OF INSTRUCTIONAL SOFTWARE PACKAGE FROM JOSTEN’S LEARNING, INC. FO DUNBAR ELEMENTARY APPROVAL TO SUBMI AND BUDGET FOR GRANT’ PROPOSAL FOR ROOSEVELT MIDDLE SCHOOL
APPROVAL OF PRINTING AND DISTRIBUTION OF DISTRICT ANNUAL REPORT
(ITEM H RELATES TO A BOND ISSUE PROJECT)
H.
Approval to Purchase Propylene Glycol for Various Sites from Van Waters and Rogers, Inc. Approval to purchase propylene glycol for various sites from Van Waters and Rogers, Inc., who submitted the low bid (7 mailed - 5 received). This expenditure, based on quotation price per gallon, not to exceed $60,000, will be charged to Building Levy Fund Account 721-000-2620-610-000-0000-000-051 and Bond Fund Account 731-105-2620-610-000-0000-000-OPU, as appropriate. (Terry Wolfe/Truly Clark)
DISCUSSION
Mrs. Parks asked about the reports to be printed for distribution on Item G. Cynthia Reid, Director of Communications noted it would be an eight page color insert, and would include a variety of different stories and information about the district. She said 120,000 of these would be distributed through the Oklahoma Publishing Company distribution services either in a newspaper or a total market coverage vehicle that would be put on the door of every home in the district.
Mr. Walker asked if this had been done before. Mrs. Reid said it had been done, but it had been around ten years ago. Mr. Walker inquired on item D, if these organizations raised their money separately? Dr. Crawford noted that several months ago, the Board adopted a policy that would allow groups like this to approach the school or the Board about being exempt from recent legislation requiring that such bookkeeping being done in the schools. Dr. Sconzo explained that the law says any adult organization who raises funds in the name of a school, must deposit those funds in the school activity account unless the local Board of Education grants an exemption. Dr. Sconzo noted there were other organizations that need to do this also. 24
ITEM H WAS PUT iT lED FROM CONSIDERATION AT THIS MEETING.
r
23
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
M-18 PURCHASING AND GENERAL BUSINESS
(continued)
Dr. Crawford explained the need for item H. He noted there were several schools that still need the glycol to prevent them from freezing. Mr. Terry Wolfe, Director of Business Services, explained that glycol from this item would be used to replenish systems as the need arises and would also be used in future installations under the Bond Project Funds. He noted in those instances it would be charged to the Bond Project Account, but where it has already been installed in systems and just used as replenishment, it would be charged to the Building Levy Fund Account.
Mrs. Parks asked if there had been any loss through the winter break? Mr. Wolfe said there was just one instance, but it was caused from the age of the piping and not a freeze problem. Dr. Crawford said he checked again with the consultants regarding the glycol and was told it was safe to use, and there was no toxic concern regarding the students. Dr. Crawford said they are still working on water treatment in this district to combat rust. In response to a question from Mrs. Parks, Dr. Crawford said that we have enough staff to do the air conditioning work.
Regarding the vote on Item H, Mr. Yeargain voted to abstain, Carter called for a Point of Order.
and Mr.
Mrs. Carter, Associate Counsel, noted that if a member had announced in an open meeting he believes he has a conflict where he may be affected, it is incumbent upon the Board to stop the process to get an understanding as to what that might be. Mr. Kellert stated what he thought he heard Mrs. Carter say was if a Board member's family stands to gain financially from a transaction that is voted on, regardless of how the Board member votes, we cannot buy from that company.
Mrs. Parks said she would withdraw the motion and Mr. Kellert withdrew his second. Mr. Bogle requested that item H be brought back Wednesday and no action be taken based on the vote of the Board today, and the Board will reconsider this question at the meeting Wednesday, January 15, 1997, for possible consideration at that time, because of a possible conflict of interest of a Board member.
25
24
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 M-19
STATEMENT(S) OF CERTIFICATION
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for e^sjjenditure of Bond funds for the purchase of BASP^ig.h.e-.qlYCal fgrjyarjLons sites front Van Waters and Rogers. Inc. in the Board of Education Meeting agenda of January 13, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election,
26
25
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 M-20
PERSONNEL 1.
AND
Recommend authorization to schedule due process hearings regarding employees' salary adjustment and assignment for 1996-97. Recommended dates:
i. #14 APPROVAL TO SCHEDULE DUE PROCESS HEARING FOR WEDNESDAY, JANUARY 29, 1997 It 6:00 P.M.
ENCUMBRANCES
MOTION: SECOND:
Special Meeting, 6:00 p.m., Tuesday, January 28, 1997 or 6:00 p.m., Wednesday, January 29, 1997.
Michael Carter Thelma R. Parks
MOVE FOR APPROVAL TO SET A DATE FOR A SPECIAL HEARING ON WEDNESDAY, JANUARY 29, 1997 AT 6:00 P.M.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0. 2.
1. n5 APPROVAL OF PERSONNEL AND ENCUMBRANCES AS
LISTED.
Approval of Personnel and Encumbrances as listed on the following pages.
MOTION: SECOND:
Kenny Walker Michael Carter
MOVE FOR APPROVAL FOLLOWING PAGES.
ROLL CALL
Mr. Mr. Mr. Mr.
OF
Kellert, Walker, Carter, Bogle,
PERSONNEL
AND
ENCUMBRANCES
AS
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
LISTED
ON THE
aye aye aye
MOTION CARRIED 7-0 DISCUSSION
Mr. Carter made a motion to have the due process hearing on Tuesday, but because of a conflict in the time for a Board member, he changed it to Wednesday, and Mrs. Parks, the seconder, agreed to the change. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (22-9706021 through 31-970678) written during the period 12/10/1996 through 1/6/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) 27
26
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
M-21 PERSONNEL AND ENCUMBRANCES
(continued)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9706021 to 9706758 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, The encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VanDerBurg Financial Assistant
28
Date
27
MINUTES OF THE REGULAR MEETING OF JANUARY 13,
1997
M-22
PERSONNEL AND ENCUMBRANCES
r
(Continued)
PERSONNEL EMPLOYMENTS SITE/ ASSIGNMENT
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
PROFESSIONAL-TECHNK :al :
Dominique Brown
Purchasing Buyer II
12-30-96
720/01
$22,540.00
Cathy O'Connor
Even Start .5 Parent Fac.
11-28-96
735/01
9,825.50
Robert Brad Pitt
Budget & Financial 12-27-96 Management Financial Asst
740/04
20,841.00
CERTIFIED:
Stephanie Janz
Sequoyah 1st Grade Teacher
12-16/96
01/03/BA
$23,170.00
Tina Murray
Eugene Field 1st Grade Teacher
12-16-96
01/03/BA
23,170.00
Glenna Voegle
Northwest Classen Reading Teacher
12-12-96
01/06/MA+
25,375.00
Kirsten Vogt
Hoover .5 LD Teacher
12-10-96
03/03/BA
12,180.00
CHILD NUTRITION: Charlene Herron
12-04-96 Southeast Entry Kitchen Asst
471/01
$ 4,420.00
Marlene Stoliby
Stand Watie 12-12-96 Entry Kitchen Asst
471/01
4,420.00
CLERICAL:
William Broiles
Telstar CSA
12-16-96
101/01
$ 7,813.00
Jorge Gonzalez
Southeast Bil Assistant
12-11-96
103/01
$ 8,021.00
107
29
28
MINUTES OF THE REGULAR MEETING OF JANUARY 13,
1997
M-23
PERSONNEL AND ENCUMBRANCES
(Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CLERICAL, continued ••
Leah Hunt
North Highland EDK Assistant
12/05/96
101/01
$ 7,813.00
Rod Ryan
Jefferson MD Assistant
12-09-96
103/01
8,021.00
Cathy West
Telstar .5 CSA
12-09-96
101/01
3,906.50
Mechanic
12-09-96
175/01
$18,108.00
Rodney Davis
Bus Driver
12-03-96
105/01
5,850.00
Hoover Jones
Bus Driver
12-03-96
105/01
5,850.00
GARAGE SERVICES: William Mundt
TRANSFORATION:
RETURNING FROM' STUD’ r LEAVE OF ABSENCE: CLERICAL:
Maria Borja
Moon Bil Assistant
12-19-96
103/07
$ 9,305.00
Nancy Thompson
Child Nutrition Personnel Tech
12-11-96
167/12
17,012.00
108
30
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 M-24
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
King Primary Tchr
12-13-96
Eugene Field Kitchen Spec
12-06-96
Mark Twain Custodian
12-12-96
DECEASED: CERTIFIED: Octavia Tyler
ABANDONED POSITION: CHILD NUTRITON:
Alene Lockheart
CUSTODIAL: Tony Giles
109
31
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997
30
M-25
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCES
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
Oakridge Kitchen Spec
11-18-96
MATERNITY LEAVE: CHILD NUTRITION:
Marilyn Thompson
110
32
31
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 199? M-26
.1“
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
PROFESSIONAL-TECHNICAL :
Denise Edwards
Safety & Drug Free/Executive Secretary
12-09-96
Elizabeth Cothran
AEF/Hillcrest/MR Teacher
12-20-96
Catherine LaForge
Harding/Language Arts Teacher
12-31-96
Jefferson/Entry Kitchen Assistant
11-22-96
Angela Doss-Alexander
Webster/SED Assistant
01-06-97
Erika Alvarez
Rockwood/Bilingual Assistant
01-06-97
Cecilia Borja
Lee/Preschool Assistant
12-20-96
Linda Camper
Telstar/Principal's Secretary
01-06-97
Dulce Enriquez
Lee/Bilingual Assistant
12-13-96
Stephene Henderson
Alternative Middle/Counselor Assistant
12-03-96
Anita Lopez
Linwood/Bilingual Assistant
12-20-96
Linda Neal
Wilson/Hawthorne/Preschool Assistant/Day-Care Team Leader
12-13-96
Ronda Scanlan
Nichols Hills/Day-Care Assistant
01-10-97
Charlotte Taylor
Jefferson/Financial Clerk
12-20-96
CERTIFIED:
CHILD NUTRITION: Malvena Wells
CLERICAL:
111
33
32
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 H-27
PERSONNEL AND ENCUMBRTkNCES (Continued)
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CUSTODIAL: King/Custodian
12-13-96
Mechanic
12-12-96
Curtis Boler
Bus Driver
12-20-96
Michael Collins
Bus Driver
12-16-96
Rufus Jones
Bus Assistant
12-05-96
Pat Kyzer
Bus Driver
12-03-96
Leslie Toile
Trainer Supervisor
12-18-96
Juanita Sanders GARAGE: Charles Powell
TRANSFORATION:
112
34 o
33
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 1997 M-28r
UNFINISHED
(when scheduled)
REPORT
EDUCATIONAL
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZEN S'
COMMENTS
(NONE) BOARD
IN
R. #16 APPROVAL OF EMPLOYMENT OF KONRAD R. FANDERBDRG FOR POSITION OF INTERNAL AUDITOR.
MEMBER S'
OPEN
MOTION; SECOND;
COMMENTS
SESSION
Frank Kellert Michael Carter
MOVE THAT THE BOARD ACCEPT THE RECOMMENDATION FOR THE EMPLOYMENT OF KONRAD R. VANDERBURG FOR THE INTERNAL AUDITOR POSITION, SCHEDULE 700, STEP 01; EFFECTIVE DATE; JANUARY 14, 1997. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. R.
#n
ADJOURNMENT 9:50 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 9:50 p.m. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
35
34
MINUTES OF THE REGULAR MEETING OF JANUARY 13, 199? H-29:
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
.
by the 1997.
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and-place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
V Witness my hand and seal of this School District this . 1997
CfLetk, Oklahoma City Board of Education (SEAL)
36
day
35
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89
OF
OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JANUARY
27, 1997, AT PRESENT;
6:00 P.M.
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order. ROLL
ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present Mr. Ron Bogle arrived at 6:17 p.m.
EXECUTIVE MOTION: SECOND:
SESSION
Frank Kellert Tom Yeargain
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B. A DISCUSSION REGARDING THE SUPERINTENDENT'S CONTRACT.
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Carter,
MOTION CARRIED 6-0
aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
R. #18 EXECUTIVE SESSION 6:10 P.M.
aye aye aye
The Board went into Executive Session at 6:10 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Tom Yeargain, Thelma R. Parks, Frank Kellert, Michael Carter, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Bill Bleakley, Attorney; and Rosa Lambeth, Board Clerk. I N
OPEN
MOTION: SECOND:
SESSION R. #19 RECONVENE IN OPEN SESSION, 7:17 P.M.
Terri Silver Thelma R. Parks
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
37
)
36
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-2 IN OPEN SESSION ROLL CALL
Mr. Mr. Mr. Mr.
r
(continued) aye aye aye aye
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7 -0.
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:17 p.m.
Mr. Ron Bogle gave the invocation and led the pledge of allegiance. INTRODUCTION
OF
VISITORS
(NONE) CITIZENS' COMMENTS
CITIZENS' COMMENTS 1.
Jim Purdy, patron, discussed the district's commitment to reading and critical thinking skills. He noted that he hoped they would really follow through on these areas.
2.
Terry Harris, patron, reported many positive things that had been happening at John Marshall High School, and with former students of John Marshall. He asked the Board to mark their calendars for an art show at Quail Springs Mall February 21 through March 2.
3.
Clayton Joe Poslick, Southeast High School, discussed the positive side of fourth hour athletics. He noted it helps attendance and discipline, and students have more time for study, or to work at a job if they want to.
4.
Larry Nation, Southeast High School, fourth hour athletic program.
5.
Ted Metscher, AFT, talked about the credit requirement increase for high schools. He asked questions about the requirements for more art credits and computer classes, and where the space, personnel and funds would be coming from for these requirements. He urged the Board to send the report back to staff for budget analysis.
6.
Jim Harris, Southeast High School, addressed the fourth period athletic issue. He said the participation was much greater with the fourth period athletics, and he did not mind giving up his planning period for this.
BOARD
MEMBERS
spoke positively about the
BUSINESS/COMMENTS
BUSINESS
1.
R. #20 APPROVAL OF DISTRICT’S FIVE BEAR GOALS AS AMENDED
Approval of the District's proposed 5 Year Goals as shown below.
MOTION; SECOND;
Michael Carter Thelma R. Parks
MOVE FOR APPROVAL OF THE DISTRICT'S FIVE YEAR GOALS AS AMENDED.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 7-0.
38
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
37
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-3
(continued)
BOARD OF EDUCATION 1997-2002 DISTRICT GOALS Vision:
The Oklahoma City Public Schools, in becoming a model urban school district, is an integral part of the community. Students are self-confident and able to compete in a global society. Highly motivated, professionally competent employees work together with parents and the community to provide innovative and effective education programs.
Mission;
To Educate Students Responsible Living.
Goals:
To have all students read at their appropriate level.
for
Life-Long
Learning
BOARD GOALS 1997-2002
and
To provide students in every classroom with an equal opportunity to learn, to be critical thinkers, technologically literate, and effective communicators. To expect and enforce high standards of student behavior through character education and a code of conduct.
To provide safe, clean, well-maintained buildings and grounds with adequate space for educational needs.
To increase the involvement of parents, patrons, businesses, and others in achieving the goals of the Oklahoma City Public Schools. To manage the financial and human resources in ways that advance the education of children and inspire the confidence of the public as we work to enhance District funding. To encourage a culture in the District which exhibits respect for others, innovation, educational reform, and accountability. To set high expectations and clear standards performance for all personnel and students and recognize achievement.
of to
First reading of new Board Policy B-45; SCHOOL DISTRICT PLANNING, as shown on the following pages. (Tammy Carter) First reading of recommended revisions to Board Policy 1-38; GRADUATION REQUIREMENTS, as shown on the following pages. (Tammy Carter)
DISCUSSION Mrs. Thelma R. Parks asked that the first goal be changed from "have all students to read" to "teach all students to read at their appropriate level." Mr. Frank Kellert said he would like to have it stay as it is written. Mr. Michael Carter noted the Board sets standards for the personnel within the district, but he felt the goal should be to educate the student. He said he would like the goal to remain as it is. Mrs. Parks noted she did not think the wording was good. Other changes Mrs. Parks suggested were adding "enforce" before "high standards" in the third goal and the word "human" before the word "resources" in the sixth goal. These changes were accepted by Mr. Carter, the maker of the motion.
39
FIRST READING OF NEW BOARD POLICY B-45: SCHOOL DISTRICT PLANNING FIRST READING OF RECOMMENDED REVISIONS TO BOARD POLICY 1-38: GRADUATION tEQUIREMENTS
r
38
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
In regard to the new Board Policy B-45: SCHOOL DISTRICT PLANNING, Mrs. Silver asked that a recommended date be inserted on page 2 of 2 regarding the annual planning conference.
Mr. Kellert requested supporting documentation in regard to Board Policy 1-38: GRADUATION REQUIREMENTS. Dr. Crawford said that when the Block 8 Scheduling was introduced, they were emphatic about the fact that they would not be recommending additional personnel. He noted that when this policy is brought for final adoption, he wanted to make sure that staff understood we will not be asking the Board for additional personnel. Mr. Kellert asked if it is anticipated that the additional graduation requirements can be met with the present personnel? He said he is more concerned with the quality of instruction that will take place. He noted before this decision is made, he would like to know if there will be a capable instructor and class size that would promote learning.
Dr. Crawford stated that staff needs to take a better look at the staffing situation and make sure they have the right amount of teachers in the correct discipline. Mr. Yeargain noted that he had a problem with the physical education elective and the fine arts elective. He felt more physical education should be required. Mrs. Parks stated at least two credits are required for physical education whether you want to or not. She asked if the fine arts electives would be determined by the number of students requesting a course. Dr. Crawford responded that it would be determined by the needs at each campus. Mrs. Parks noted she was concerned that if enough students wanted a course, it would be made available to them. Mr. Kenny Walker too long, and he would like to see effects, and how
commented that he felt the fine arts had been ignored did not feel 4 electives were too much. He added he verification that it would not have any adverse budget this plan would be fulfilled.
Dr. Crawford noted in response to an earlier question by Mr. Yeargain that most of the students would have more than two credits in physical education. Mr. Bogle discussed the possibility of adding another physical education credit. Dr. Sconzo stated that increasing this requirement would be taking away one of the students' choices in electives. Dr. Sconzo noted that a student may earn up to eight credits that can be applied to physical education classes. Mr. Bogle asked if it is possible through the goals established in the retreat, that a required course or courses could evolve out of the goals as strategies to help them meet the goals and then be incorporated into graduation requirements.
Dr. Crawford noted there is curriculum materials available for character education, but he did not know about the wisdom of having all students take a required character course. He felt more might be accomplished by instilling in staff character education principles and philosophy, making sure all students adopt those.
Mrs. Parks asked how the diploma would read if students were going to be given some kind of incentive or award for going beyond and above the required classes in math and science and foreign languages. Dr. Sconzo explained if the Board approved this, they would envision there being two tangible results. One would be a notation on students transcript stating they earned a diploma with distinction, and secondly some kind of notation seal on the diploma signifying the student did go beyond the minimum requirements in these areas. Mrs. Silver asked what the career interest areas would encompass? Dr. Crawford noted that in a true career inventory course, you would look into all the careers.
40
39
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Sconzo stated that area is to encourage students to be thinking about future career paths.
Mr. Carter said he disagreed with the requirement of two years of fine arts and only one of physical education. He felt physical education was important to the health of students.
Mr. Bogle noted he would be interested in hearing some discussion about going to four credits in physical education. Mr. Kellert said Classen was the only school remaining that does not have athletics in the school day, because students in the I.B. Program could not give up that many elective hours to physical education and still meet the requirements for the I.B. He stated graduation requirements are a serious issue and he wanted to be absolutely comfortable that all the students at Classen or any future expansion of a possible I.B. Program, would be able to meet those requirements and still give up that extra year of physical education. He said in the discussions in his family, it did not look like that was possible. Mrs. Parks said she did not think any student who receives a diploma would have less than four credits of physical education.
Dr. Crawford asked if marching band, cheerleading, and drill team were allowed to count for physical education? Dr. Sconzo said they do and there are a number of other classes that may count for physical education. Mr. Yeargain asked if they could have two sets of requirements, one for magnet schools and one for comprehensive schools.
Mr. Bogle agreed they would like for the committee to look at this, and, also, bring back some budget discussions when this policy comes back.
Mrs. Parks requested that the persons who went to Northeast High School and painted the gym at their own expense be brought to the Board for some kind of recognitions. Dr. Crawford said it had not been done but Mrs. Reid is working on it and plans to do that at the next Board meeting.
Mrs. Silver said she would like to see all these courses put into electives and let the school and each student pick the courses they want to take. If physical education is required by the State that would be fine, but she felt some students might want to take a very focused course of studies. She noted she hoped we aren't trying to micro-manage every child's life by putting all these different requirements down. Mrs. Parks noted that most of the courses were required by the State Department, and only about eight were electives.
41
H-5
40
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-6 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
SCHOOL DISTRICT PLANNING BECObftdENDED NEW POLICY
In order to ensure that students are best prepared for the changing demands
of
the
future,
the
establishment
of
comprehensive district planning process is critical.
an
ongoing,
This planning
process should:
1.
Identify, analyze, and plan to cope successfully with the
major internal and external factors that will affect what and
how
students
learn
and
how
the
public
schools
function as an integral part of the community over a ten- • year period.
2.
Establish a limited number of program improvement goals to be achieved through sustained effort by all district
staff over three to five-year periods.
3.
Develop written multi-year plans for all major priorities and initiatives,
including major activities,
expected
outcomes, time lines, responsible persons, and required
resources. 4.
Base major budget decisions on strategic plans.
1 of 2
42
41
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-7
(continued)
The Board will participate in planning through an annual planning conference with the superintendent and his/her identified staff. This annual planning conference will include a review of progress on the implementation of priorities,
initiatives,
and strategic
plans, to determine which goals have been achieved, whether any new
efforts are needed, and to review major issues that may affect the future.
It also will consider annual objectives and strategies
proposed by the superintendent to achieve goals.
The superintendent will develop necessary procedures,
forms,
or
other measures to implement the goals of this policy.
2 of 2 (B-45)
43
42
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-8 BOARD MEMBERS' BUSINESS/COMMENTS
• OKT.AHOMA
(continued)
CITY PUBLIC SCHOOLS
• POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED:
1-17-97
1-38
12-17-79 REVISED:
GRADUATION REQUIREMENTS In order to receive a high school diploma from the district,
a
student must earn a minimum of credits in high school (grades 9-12) as
follows; Effective through freshman class of 1989
Effective with freshman-eiass of-fall, 1990 and Fall, 1991
Effective with Effective with freshman class freshman class of Fall, 1992 of Fall, 1997
English (Language Arts)
6
6
8
8
Mathematics
4
4
6
6
Laboratory Sciences
4
4
6
6
U.S. History
2
2
2
2
Oklahoma History
4
4
1
1
Government
4
4
1
1
Geography
—
4
1
1
World History
2
2
2
2
Economics
—
4
1
1
Physical Education Electives
2
2
2
2
Fine Arts Electives
2
2
2
4
.
Career Interest Area Electives
2
Computer Technoloav Electives
2
General Electives TOTAL CREDITS REQUIRED
42
IS
14
18
44
46
56
1 of 2
44
43
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-9 BOARD MEMBERS' BUSINESS/COMMENTS
Students
who
complete
the
(continued)
following
courses,
beyond
minimum
requirements, will be awarded a diploma with distinction: 2 credits in Math 2 credits in Science
4 credits in Foreign Languages ELECTIVE CREDITS
A maximum of -sirx eight education,
credits
earned in health and physical
and/or competitive athletics,
and a maximum of eight
credits earned in vocal and/or instrumental music courses may be applied toward graduation requirements.
these
areas
may be
earned but
not
to
Additional credits the
exclusion
of
in
other
elective and/or required credits.
2 of 2 (1-38)
45
44
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
K-10 BOARD
MEMBERS'
COMMENTS
Mrs. Parks requested again that the persons who painted at Northeast High School receive special recognition at a Board meeting, and she noted she would like to add the name of Rev. W. B. Parker, who had given $17,000 to students in this district for scholarships. Dr. Crawford asked the Board to discuss who they would like to recognize at the meetings.
Mr. Bogle said he thought recognizing parents, patrons, businesses, and others, as well as our own students and employees if they helped to achieve the Goals of the District would be a good rule to use. LEGAL REPORT
TREASURER'S REPORT
SUPERINTENDENT'S REPORT
BOND ISSUE STATUS REPORT
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, reported on the item regarding the purchase of glycol from the Van Meter and Rogers vendor that was postponed at the last regular Board meeting. She noted that after the meeting legal research was done and the opinion that was rendered indicated there is no conflict and it is perfectly appropriate for the Board to vote to contract with this particular vendor.
TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented a routine treasurer's report, and said the Secured Investment Program began on January 7, 1997. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.)
SUPERINTENDENT 1.
REPORT
Bond Issue Status Report (Terry Wolfe)
Mr. Terry Wolfe, Director of Business Operations, gave a brief overview of the Bond Issue Status Report. He noted several projects had been fully completed: computers, music, audio-visual and science equipment in the school rooms; new roofs have been placed on all the facilities planned; and the new and renovated buildings are substantially complete. The renovated buildings were the Cleveland Elementary, Nichols Hills Elementary, Classen School of Advanced Studies, and Southeast High School. The new construction schools were the Thelma R. Parks and Christa McAuliffe Elementary Schools. He noted the Parks Elementary School is approximately 95% complete and the McAuliffe School has not yet been started. He said the high-impact projects such as airconditioning, underfloor domestic water, sewer line work, and the like need to be completed so that other finish work, both inside and outside the facilities, won't be ruined during those projects. Mr. Wolfe continued at length with the overview, a copy of which was included in each Board member's packet. DISCUSSION Mr. Kellert asked if the architect and engineering fees were allocated in the original bond issue resolution. Mr. Wolfe said they were not allocated as separate line items in the original resolution. He said they are now being charged and reported as separate line items. Mr. Kellert asked how the money was accounted for in the beginning. Dr. Crawford said it was his understanding there was no allowance for architectural and engineering fees when the budget was built for the 1993 Bond Issue, therefore any fees for this had to be credited back to the project and taken from the amount budgeted for the projects.
Mr. Walker questioned Mr. Wolfe about the architectural fees and the amount of money already spent on the Christa McAuliffe School. Dr. Crawford noted the McAuliffe School had been designed and bid, but the plans at that time were not considered affordable and had been shelved.
46
45
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
SUPERINTENDENT'S REPORT
M-ll
(continued)
Also, Mr. Walker inquired about one of the schools in his district that did not have all the musical instruments they were to have received. Mr. Kelly explained they had scheduled a meeting later this week to complete the proposition two project which would include the musical instruments.
Mrs. Parks said there were a number of schools in district 5 who had not received band instruments. Also, Mrs. Parks asked when some of the projects on schools in her district would be completed. Dr. Crawford explained that they wanted to do the air conditioning first, because the ceiling and tile work could be damaged during installation of the air conditioners. Mrs. Parks asked about air conditioners she had seen at the Service Center. Mr. Wolfe explained that they were to be used on an as needed basis in order to keep the projects going. By having the units on hand, they would not have to wait until the supplier could order them. Dr. Crawford said they would not have an inventory when the project is over.
Mrs. Parks asked Dr. Crawford and members of the Board to visit the Parks Elementary School. She thought the curtains in the all-purpose room looked very inexpensive and cheap, and wanted something to be done about them. In response to a question from Mrs. Parks, Mr. Wolfe reported that sidewalk projects had not been done yet because cranes used in the installation of the air conditioning units could tear up sidewalks and driveways. He said the work at schools where the air conditioning had been completed would begin in the next sequence of projects.
Mrs. Parks asked when the contracts were let on the four schools in proposition 1, and when was the completion date given according to district records? The schools she wanted this information on were Classen, Cleveland, Southeast, and Nichols Hills. 2.
REMARKS
Dr. Crawford noted that the Board meeting of February 3rd will have the fact-finder report to the Board, and there will be some action requested at that time.
Change in the Agenda;
Mr. Bogle asked that the agenda be amended to allow item 2 of unfinished business to be presented and voted on. 2.
CHANGE IN THE AGENDA
Approval of the 1997-98 Secondary Course Offerings Guides
Approval of the 1997-98 Middle School, High School, Northeast BioMedical Sciences, and Classen International Baccalaureate-Visual and Performing Arts Course Offerings Guides. (First reading at the December 16, 1996, Board of Education Meeting.) (Postponed from the January 13, 1997 Board meeting.) (Dr. Guy Sconzo) MOTION: SECOND:
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL OF THE 1997-98 SECONDARY COURSE OFFERINGS GUIDES.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 7-0.
47
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
R. #21 APPROVAL OF THE 1997-98 SECONDARY COURSE OFFERINGS GUIDE
46
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-12 CHANGE IN THE AGENDA
(continued)
Dr. Sconzo explained the highlights of the Course Offerings Guides, and introduced those involved in preparing them. They were Dr. Hawthorne Faison, Director of Curriculum; Shirley Schlagel, Supervisor of Math; Pat Meeks, Supervisor of Language Arts and Reading; Suzie Bratcher, District Arts and Vocal Music Chairperson; Judy Sosbee, District Arts Chairperson for Strings; Patrick Riley, Supervisor of Fine Arts; Gary Gleave, Supervisor of Vocational Education; Susan Johnson, Administrator for Vocational Education; and Brian Staples, Assistant Principal, responsible for the Biomed Program at Northeast High School. DISCUSSION Mrs. Parks asked about a statement that had been made regarding students who are going to Northeast High School who are not enrolled in the BioMed Program? Dr. Sconzo said that students who are accepted in a program at one of the specialty schools should maintain that status and stay in those programs or be returned to their home school. Mrs. Parks said she hoped they would really enforce this because sometimes students do this in order to play a sport, but they are not enrolled in those courses.
Mrs. Parks asked Mr. Brian Staples, Assistant Principal, to comment on how the BioMed Program at Northeast is doing. Mr. Staples reported they had grown by about 50 students in the last two years and continue to see improvements in the program. He noted there were a lot of changes in the curriculum and facilities, and that they had strengthened their partnership with the O.U. Health Science Center. Mrs. Parks asked if the students were actually going over to the Health Science Center and performing hands-on activities there? Mr. Staples noted that they do and that this program had been going on for about 15 years. He said they do not currently have any adjunct teachers, but are exploring that possibility with the sponsor. Mr. Bogle asked if ninth or tenth graders can't apply for the BioMed Program? Dr. Sconzo explained that there have been some exceptions, but the expected entry point is at ninth grade because of the four-year nature of the program that has been developed. He noted, also, that any resident of the Oklahoma City Public Schools can apply. Mr. Bogle asked about the enrichment skills extension classes of Language Arts and Math. Dr. Sconzo said it would depend on the number of students who need those classes whether or not it would be spread out into two separate sections. Mr. Bogle asked if phonics was being used as the single method for reading? Dr. Sconzo said it is not, but they had made a very deliberate effort to see that phonics is a part of all reading instructions. Dr. Crawford noted that while phonics is not the only concept used in the teaching of reading, it is a concept we want all to try. Mr. Bogle questioned several other items on the Middle School Curriculum Guides.
Mrs. Silver asked several questions about the Curriculum Guides. One course she thought would be good for all students in the district was called Latin and Greek Derivatives. Mr. Bogle asked that the Education Report on Arts Education be moved to this point in the meeting. EDUCATIONAL REPORT: ARTS EDUCATION
EDUCATIONAL
REPORT
(when scheduled)
Arts Education
Dr. Hawthorne Faison, Director of Curriculum, presented the program regarding what is being done in the "arts" in the Oklahoma City Public Schools. He was assisted by Mr. Patrick Riley, Visual and Performing
48
47
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
==^
H-13 EDUCATIONAL REPORT
(continued)
Arts Supervisor. Dr. Faison noted that the Oklahoma City Public Schools are making a very strong arts presence in the arts community, and the arts community says that the future of the arts community is in the hands of Oklahoma City Public Schools. Dr. Faison presented our Arts Education goals for 1993-98 as established and presented to the Board in September, 1993, and gave an overview of the activities of the Arts in the district. Dr. Faison introduced the District Arts Chairpersons that assist in the administration of the Arts Department and at the same time carry a full load of instruction in the schools. They were Suzie Bratcher, vocal, Andrea Francisco, band, Guy Smith, drama, Judy Sosbee, strings, and Deann Waterman in dance. Dr. Faison reported an increase in students in every area of the arts. He said the elementary strings program is in 38 of the schools. Dr. Faison announced that the Oklahoma City Public School Arts Program is jointly sponsoring a conference at the Clarion Hotel on January 30 and 31, and invited the Board members to attend. The title of the program is "Academic Achievement and Character Development through the Art s."
DISCUSSION Mr. Bogle asked where our schools are percentage-wise in student participation in arts activities as compared with other urban districts? Dr. Faison said he had not taken the time to compare our district with other school districts, but he could do that.
Mr. Bogle inquired about the courses that will be required under the new curriculum guide. Mr. Riley noted that the two extra credits that will be required would be taking strings, vocal music, band, visual art, and drama and being able to have a more flexible schedule for those. Mrs. Parks asked about the mayor's committee on the hiring of the handicapped and the poster contest which were not listed. Mr. Riley noted that he had forgotten to inform Dr. Faison about that, but they have a partnership with the mayor's committee and it was very successful last year. Mrs. Parks noted that last year district students won the first place which was $300 and the third place which was $100. Mr. Bogle asked if Oklahoma City still had the All-City Band and AllCity Choir. Mr. Riley noted the All-City Band would be coming up this month and the All-City Choir would be coming up in April. Mr. Walker commented that the numbers were encouraging and asked that they keep up the good work. He noted he hoped all district children could be exposed to art as they move up through the grade levels. PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - D)
MOTION: SECOND:
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH D AS LISTED ON THE FOLLOWING PAGES
ROLL CALL
Mr. Kellert, Mr. Walker, Mr. Yeargain,
aye aye aye
MOTION CARRIED 6-0 49
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
PURCHASING AND GENERAL BUSINESS
R. #21 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH
48
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-14 PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Carter left at 9;45 p.m.
AGREEMENT WITH MS. DEBBIE CAIN-FITZIIUGBI TO PROVIDE TESTING SERVIGES
EXPENDITURE TO YOUTH CORNERSTONE FOR SUPPORT OF THRIVE PROGRAM
APPROVAL FOR OKLAHOMA TEXTBOOK DEPOSITOSRY, TEXTBOOK EXCHANGE AND INTERNATIONAL THOMSON TO BE ADDED TO LIST OF SUPPLIERS
PURCHASE OF PLUMBING supplile;: FOR USE BY SIAINTENANCE DEPARTMENT
A.
Agreement with Ms. Debbie Cain-Fitzhugh to Provide Psychological Testing Services for Special Education Referred Students.
Approval of an agreement with Ms. Debbie Cain-Fitzhugh to provide psychological testing services for special education referred students. District to pay $15.00/hour for services rendered and .28/mile for in-district travel. (Dr. Guy Sconzo) B.
Expenditure to Youth Cornerstone for Support of the THRIVE Program by Educational Services.
Approval of expenditure in the amount of $34,000.00 to Youth Cornerstone for support of the THRIVE Program by Educational Services. This expenditure is to be charged to General Fund Account 711-000-2319-590-000-0000-000-012. (Dr. Guy Sconzo)
C.
Approval for Oklahoma Textbook Depository, Textbook Exchange, and International Thompson Publishing to Be Added to Our Publication/Instructional Material List of Suppliers. Approval that Oklahoma Textbook Depository, Textbook Exchange, and International Thompson Publishing be approved and added to our publication/instructional material list of suppliers. (Belphry Dean)
D.
Purchase of Plumbing Supplies for Use by Maintenance Department. Approval to purchase plumbing supplies for use by Maintenance Department (warehouse stock) from the following companies who submitted the low quotations (11 mailed - 5 returned):
88,574.75 34,510.21 921.27 10,369.43 5,047.66 $ 139,423.32 $
Hajoca Corporation Central Plumbing Supply Federal Corporation Ferguson Enterprises Grainger TOTAL
These purchases are to be charged to Building Fund Account 721-000-2620-610-000-0000-000-051. (Belphry Dean) DISCUSSION Mrs. Parks asked on item A if they hired a number of psychologists early in the year or last year? Dr. Sconzo said they had hired some earlier in the year and would continue to do that as the need presents itself. Mrs. Parks said some schools had reported having a waiting list of students needing to be tested and asked if they could get some help in those schools. Dr. Sconzo said they would be able to.
PERSONNEL
1.
L. #22 APPROVAL OF ’ERSONNEL AND' MCUMBRANCES :TEMS LA, IB, AND C
AND
ENCUMBRANCES
Approval of Personnel and Encumbrances Items la, lb, and Ic as Listed Below.
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL PERSONNEL AND ENCUMBRANCES ITEMS lA, LISTED.
50
IB, AND 1C AS
49
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
PERSONNEL AND ENCUMBRANCES ROLL CALL
M-15
(continued)
Mr. Kellert, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. Approval Payroll.
to
Issue
1996-97
Purchase
Orders
for
February,
1997
Approval to issue 1996-97 purchase orders to encumber the following payroll for February, 1997
AMOUNT
P.O. NO.
FUND
OCAS CODE
9720036
GENERAL FUND SALARY BUILDING LEVY SALARY FEDERAL FUNDS SALARY CHILD NUTRITION SERVICES FUND SALARY
7-11-000-5300-100
$ 9 ,600,000.00
7-21-000-5300-100
$
150,000.00
7-23-000-5300-100
$
850,000.00
7-22-000-5300-100
$
500,000.00
9720037 9720038
9720039
Ratification of December, 1996, Payrolls.
Approval for ratification of December, 1996, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1996-97 General Fund Salary 1996-97 Federal Funds Salary 1996-97 Child Nutrition Services Fund Salary 1996-97 Building Fund Salary 1996-97 Bond Fund Salary c.
$ 9,226,086.42 $ 727,918.13 $ 468,874.60 $ $
281,729.07 95,090.11
Approval of Personnel and Encumbrances as listed on the following pages.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (21-9706759 through 31-9707443) written during the period 1/7/1997 through 1/21/1997. (NOTE; Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue 51
50
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-16 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
PROFESSIOMAL-TECHNK :al ;
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
Captiol Hill HS Social Studies Adjunct Inst
01/08/97
435/00
$14.75/hr
CNS Area Supervisor
12/16/96
720/08
$27,789.00
Sherri Allen
Fine Arts Vocal Music
01/07/97 01/13/MA
$27,175.00
Howard Barton
Harding Math Teacher
01/06/97 01/03/BA+
23,405.00
Christopher Cayot
Jefferson Math Teacher
01/07/97 01/03/BA
23,170.00
Edna Clay
Health Services Nurse
01/06/97 01/03/BA
23,170.00
Shani Hays
Classen Counselor
01/27/97 016/03/MA
28,350.00
Lori McCoy
Special Services Speech Lang-Path
01/13/97 03/11/MA
27,705.00
James McGee
Hoover Band Teacher
01/21/97 01/20/MA+
34,285.00
Melissa McHugh
Linwood/Rancho MR/SLD Teacher
01/06/97 03/03/BA
24,360.00
Mark Pelfrey
Columbus Primary Teacher
01/06/97 01/03/BA
23,170.00
Claudette Robertson
RETURNING FROM MEDIC!AL LEAVE OF ABSENCE: CHILD NUTRITION: Myra Traylor
CERTIFIED:
12
52
51
MINUTES OF THE REGULAR MEETING OF JiUSfUARY 27, 1997
M-17
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
CLERICAL, cont'd: Mindy Harris-Silk
01/13/97 Special Services .5 Speech Lang Path
03/03/MA
$12,722.50
CHILD NUTRITION: Parker Entry Kitchen Asst
01/06/97
471/01
$ 4,480.00
William Cay
Moon SED Asst
01/15/97
101/01
$ 7,813.00
Dana Chappell
Capitol Hill El Media Asst
01/A6/97
110/01
8,006.00
Joyce Delargy
Hawthorne .5 Kdg CSA
01/16/97
101/01
3,906.50
Linda Douglas
Alternative M.S. Counselor Asst
01/06/97
120/01
8,429.00
Nedra Emerson
Nichols Hills KDG CSA
01/06/97
101/03
8,080.00
Martha Espa i Hat
Lee Bilingual Asst
01/06/97
103/01
8,021.00
Oscar Garcia
Jackson Bilingual Asst
01/06/97
103/01
8,021.00
Latricia Hood
Putnam Heights EDK Asst .60
01/06/97
101/01
4,687.80
Margaret Johnson
Northwest Classen MD Asst
12/17/96
103/01
8,021.00
LaDonna Kerley
Nichols Hills CSA
01/06/97
101/06
8,787.00
Martha Kornbeck
CLERICAL:
13
53
52
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-18 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
CLERICAL, oont.d: Karen Lockhart
Vocational Budget & Reporting Tech
01/06/97
168/10
$16,610.00
Anita Lopez
Linwood Bilingual Asst
01/17/97
103/01
8,021.00
Maria Luna
Heronville Bilingual Asst
01/06/97
103/01
8,021.00
Pedro Martinez
Northwest Classen Bilingual Asst
01/21/97
103/01
8,021.00
Sixta Ocoro
Shields Heights Bilingual Asst
01/06/97
103/04
8,445.00
Maria Ortiz
Mark Twain CSA
01/06/97
101/01
7,813.00
Catherine Podest
Webster Financial Sec
01/06/97
132/01
9,088.00
Johnette Rusche
Alternative M.S. Library Clerk
01/06/97
130/01
8,741.00
Ana Salas
Roosevelt Bilingual Asst
01/06/97
103/01
8,021.00
Dixie Shaffer
Capitol Hill El .5 Pre-Kdg/ .5 EDK Asst
01/06/97
104/101 01
7,946.50
Danielle Sulley
Parmelee CSA
01/06/97
101/01
7,813.00
Doretha Watts
Northwest Classen MD Asst
01/02/97
103/01
8,021.00
Demetri Wooten
Fillmore .5 Pre/Kdg Asst
01/13/97
104/01
4,040.00
14
54
u
53
H-19
PERSONNEL EMPLOYMENTS
r
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
MAINTENANCE: Milton Evans
Maintenance HVAC Tech (Air Filter)
12/30/96
170/01
$14,922.00
Neil Muse
Maintenance HVAC Tech (Air Filter)
01/02/97
170/01
14,922.00
Angela Aldridge
Bus Driver
12/30/96
105/01
$ 5,850.00
Robert Porter
Bus Driver
12/30/96
105/01
5,850.00
David Wallace
Bus Driver
12/30/96
105/01
5,850.00
TRANSFORATION:
15
55
54
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-20
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
EXPIRATION OF EMPLOYMENT PERIOD:
I
PROFESSIONAL-TECHNICAL: Roy Kelly
Southeast Soc.Studies Adjunct Inst
01/13/97
Columbus P.E. Teacher
02/03/97
RETIRING:
CERTIFIED:
Theila Elliott
15
56
55
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCES NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
PARENTAL LEAVE OP ABSENCE: CLERICAL: u
Cheryl Blanchard
Eugene Field EDK Assistant
U
17
57
01/09/97
56
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-22 PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G--33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
CERTIFIED: Gregg Arbuthnot
Moon/6th Grade Science Teacher
02/07/97
Wendy Billups
Cleveland/Preschool Teacher
01/22/97
Janet Sue Dudderar
Eisenhower/MR Teacher
02/28/97
Amy Wilkinson-Hall
Eugene Field/lst Grade Teacher
01/14/97
Sharon Hollon
Special Services/Speech Pathologist
12/02/96
Ronna Osborn
Special Services/Speech Pathologist
01/24/97
c
CHILD NUTRITION:
Jeanne Coon
Heronville/Entry Kitchen Assistant
12/20/96
Yvonne Tellez
Nichols Hills/Entry Kitchen Assistant
12/20/96
Stephanie Buckner
Jefferson/MD Assistant
01/10/97
Cesar Cabrera
Jackson/Bilingual Assistant
12/20/96
Littie Nguyen
Northeast/Bilingual Assistant
12/20/96
Thanh Nguyen
Harding/Bilingual Assistant
12/20/96
Yvonne Vance
Northeast/Registrar
12/20/96
Douglas Brown
Green Pastures/Custodial .5
01/03/97
Ralph Hines
Taft/Custodial
01/10/97
CLERICAL:
CUSTODIAL:
18
58
57
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-23
PERSONNEL AND ENCUMBRANCES (Continued)
SITE/ASSIGNMENT TRANSPORTATION t
12/31/96
Bus Driver
Ernestine Gabriel
01/06/97
Vickie Pobee-Mensah
Bus Driver
Christropher Williams
Bus Driver
Richard Young, Jr.
Bus Driver
12/18/96
12/17/96
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9706759 to 9707443 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, The encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VanDerBurg Internal Auditor
Date
59
)
58
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
REPORT
EDUCATIONAL
(when scheduled)
Arts Education
(This report was moved and presented earlier in the meeting.)
UNFINISHED
BUSINESS
Timelines for Implementation of the Middle School Redistrictinq Plan for 1997-98 and Approval of the Grandfathering Transfer Option for Middle School Students under the Redistrictinq Plan for 199798. Information regarding the timelines for Implementation of Middle School Redistricting Plan for 1997-98 and approval of grandfathering transfer option for middle school students under Redistricting Plan for 1997-98. (Postponed from the December 1996, Board meeting.) (Dr. George Kimball)
DTION FAILED FOR PPROVAL OF MPLEMENTATION OF TMET.TWRS FOR IDDLE SCHOOL EDISTRICTING PLAN OR 1997-98 WITH RANDFATHERING PTION
MOTION: SECOND:
the the the 16,
Terri Silver Frank Kellert
MOVE FOR APPROVAL OF THE IMPLEMENTATION OF TIMELINES FOR THE MIDDLE SCHOOL REDISTRICTING PLAN FOR 1997-98 AND APPROVAL OF THE GRANDFATHERING TRANSFER OPTION WITHOUT TRANSPORTATION PROVIDED FOR SEVENTH GRADERS GOING INTO THE EIGHTH GRADE TO BE GRANDFATHERED ON A SPACE AVAILABLE BASIS. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
no no no
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no no
MOTION FAILED 5 no, 1 aye.
A Second Motion Was Brought Forward on This Issue;
. #23
PPROVAL OF MPLEMENEATION OF TMET.TNES FOR IDDLE SCHOOL EDISTRICTING LAN FOR 1997-98
MOTION: SECOND:
Frank Kellert Kenny Walker
MOVE FOR APPROVAL OF THE IMPLEMENTATION OF TIMELINES FOR THE MIDDLE SCHOOL REDISTRICTING PLAN FOR 1997-98. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
no aye aye
MOTION PASSED 5 aye, 1 no.
Mr. Kenny Walker had to leave at 10:52 p.m, 2.
Approval of the 1997-98 Secondary Course Offerings Guides Approval of the 1997-98 Middle School, High School, Northeast BioMedical Sciences, and Classen International Baccalaureate-Visual and Performing Arts Course Offerings Guides. (First reading at the December 16, 1996, Board of Education Meeting.) (Postponed from the January 13, 1997 Board meeting.) (Dr. Guy Sconzo)
(This item was moved up in the Agenda and voted on earlier.)
60
59
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
UNFINISHED BUSINESS
Purchase of
M-25
(continued)
Propylene Glycol
from Van Waters
and Rogers,
Inc.
Approval to purchase propylene glycol for various sites from Van Waters and Rogers, Inc., who submitted the low bid (7 mailed - 5 received). This expenditure, based on quotation price per gallon, not to exceed $60,000, will be charged to Building Levy Fund Account 721-000-2620-610-000-0000-000-051 and Bond Fund Account 731-105-2620-610-000-0000-000-OPU, as appropriate. (Postponed from the January 13, 1997, Board meeting.) (Terry Wolfe/Truly Clark) MOTION; SECOND;
Frank Kellert Terri Silver
MOVE FOR APPROVAL OF THE PURCHASE OF PROPYLENE GLYCOL FOR VARIOUS SITES VAN WATERS AND ROGERS, INC. ROLL CALL
Mr. Kellert, Mrs. Parks, Mr. Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
MOTION CARRIED 5 aye. DISCUSSION Dr. Crawford recommended that the students in this years seventh grade be allowed to remain at the middle school they are presently attending He during next year's school term, but they would not be transported. noted that the rationale is that it's impossible to project how many students might take advantage if a different scheme is used in "grandfathering," and secondly, if the numbers in enrollment are affected very much they would have a difficult t ime housing all the students’ at some schools. Mrs. Parks asked if in the "grandfathering," a student in the seventh grade wants to stay at that school and guidelines are set up for middle schools, she's afraid it would be a real serious problem of overcrowding at some schools and low enrollment at others. She noted that she thought if they make a Board policy that kids should go to school in their neighborhood, then that is where they should go.
Mrs. Silver said the only students she would be concerned about were the seventh graders who were going to become eighth graders. She said many of them have worked very hard to be on a team at a school, become a cheerleader, maybe a student council officer, and they won't be able to carry that with them to a new school. She felt that would be very hard for them. Her opinion was that "grandfathering" in the seventh to the eighth grade might be best. Mr. Kellert stated that based on being student-focused, he could justify supporting "grandfathering" the eighth-graders.
Mr. Bogle asked how the Board could make a decision about this in terms of its budget-implication, if we don't have that information. Dr. Kimball, Director of the Information/Technology Services, noted that the transportation projections provided were based on returning students to their middle schools with no transfers at all. He said preliminary indication is that only 9 bus routes would be saved. He reported that with only 9 bus routes being projected as being eliminated with no transfers at all, its easy to see that just a very few "grandfathered" students that you transport to 9 schools would not only wipe that out, but additional routes would be required.
Mr. Bogle asked what the Board's position was on "grandfathering" when they approved the original plan?
51
R. #24 APPROVAL OF PURCHASE OF PROPYLENE GLYCOL FOR VARIOUS SITES
60
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-26 UNFINISHED BUSINESS
(continued)
Dr. Kimball said it had been a decision that the Board would make at a future Board meeting.
Mr. Walker asked if there was any projection of how much money would be saved? Dr. Kimball said the preliminary analysis only involved the number of routes and how students would be picked up and transported. Dr. Kimball noted that Dr. Moore was working on a study involving transportation. In response to a question by a Board member, Dr. Moore stated they had hoped to have the report for the Board this evening, but it had not been made available to them yet. He said they hoped to have it within the next two weeks. He noted the savings on this will be rather insignificant when related to the total cost. He said we will not save drivers or buses. He said the only thing that will probably change will be shortened routes or what we refer to as loss of ride time.
Mr. Bogle stated there seemed to be two reasons given for the recommendation. One is to avoid unequal distribution of students and overcrowding in some schools and the other originally was budget, but is really not so much budget as it is that providing transportation creates an enticement to take advantage of the "grandfathering" opportunity. Dr. Kimball indicated there is no way to tell how many students might want to transfer as a situation such as this had not been dealt with in the past. He said it might provide the opportunity for severe overcrowding at some sites. Mr. Yeargain gave some instances of how well the students accepted and adjusted when Southeast was closed, and added he thought the eighth graders should have the privilege of going.
Mrs. Parks noted that she could see some discrepancies and real problems arising out of allowing any section of the students to continue in their school if it's not their neighborhood school. She felt the whole concept of students attending their neighborhood schools would be defeated by allowing this, and the public will be getting the wrong message.
Mr. Kellert said during the whole discussion of the neighborhood school concept, the Board was always talking about "grandfathering" two classes of kids and possibly transporting them. He added any change in students about this age brings a fear of the unknown, especially when it comes to our children and their safety. He said he had received calls from students and parents and most don't want to make a change. Mr. Kellert quoted a statement made by a student in the Daily Oklahoman who said, "We'll bounce back. We're here to go to school. Let's get on with it." He said he hoped the adults of this district read it also. Mr. Bogle asked if there were any concerns in providing a "grandfather" opportunity without transportation and about claims of inequity? Dr. Crawford said he personally did not see it being inequitable if the decision is made district-wide, and there is quality instruction at every middle school throughout the district, that has to be equitable. Mrs. Parks noted there are some parents who do not have transportation to provide for those students who may want to be "grandfathered," and that's going to create another problem. She added if the Board is concerned about the students and looking at the broad picture and not just a picture that reflects on our own particular child, maybe they can understand what she is saying. She affirmed that we want to have the sound support of the people in this community, and we cannot have it if you let students go wherever they want to go. Parents who are affluent and have transportation to take the kids are the ones who are going to get to be "grandfathered." The other students won't be able to do that. She said she sees inequities all through that whole structure, and she did not think it was in the best interest of the school district, our families, and our kids.
Mr. Yeargain said the last two years of his sons schooling, he transported five or six kids everyday. He said he thought it was enjoyable, and he knew a lot of parents who did this.
62
61
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-27 UNFINISHED BUSINESS
(continued)
Mrs. Parks said the carpool idea is a good idea, but we're talking about parents who don't have the cars to share with other parents. She thought if parents had the transportation, they would not object to picking up the neighbors child, but if they don't have the transportation they would not have what was needed to satisfy the need of their child.
Mr. Bogle noted that it may get too complicated when you start trying to modify a plan. He added he was not sure philosophically the Board should set up a policy where some students are excluded from opportunities available to others because they have resources and means to be transported. He felt the Board should be very sensitive to issues of equity as they move forward on the redistricting plan. Dr. Kimball said whether we transport or don't transport, it should be clear to parents that the "grandfather" is on a space available basis.
Mr. Bogle inquired what would happen if they "grandfathered" and provided transportation on a space available basis? Dr. Kimball responded that hopefully there would be about 100 students from each middle school that would opt for that kind of thing so that the balance remained for one year. This is a one year deal, not long term. u
Mr. Yeargain said he could see where if they did bus and did bus more than the seventh grade, they would be eliminating what they are doing. He asked if they would then furnish an activity bus for students going into athletics, etc.? He noted this could go on and on.
Mrs. Parks said in addition to what she has said, she could see real personal damage to young people who want to be a part of the system but cannot because of some other kinds of constraints. Mr. Bogle asked for a motion on this item to be placed on the floor at this time. Mrs. Silver made the motion and Mr. Kellert seconded the motion and added the amendment that the grandfathering be done on a space available basis. Mrs. Parks said she would like to see the "grandfathering" part of this motion be deleted. She felt the Board should just make the decision for the students to go to their neighborhood schools.
Mr. Bogle asked what would be the consequences of the decision by the Board that provided an opportunity for "grandfathering" for seventh graders going into eighth grade on a space available basis and providing transportation. The question was asked, "How would we determine space available?" Dr. Kimball said the decision would probably be made by the individual administrator at each school, with involvement from Dr. Sconzo, Mr. Vrooman, and Dr. LeSure.
Mrs. Parks noted she did not think this would do the job, but felt it would build up distrust in the community. Mrs. Silver asked if Dr. Kimball had an estimate of how many eighth graders they would be talking about that are being transferred. Dr. Kimball noted approximately 700 students across the district would be affected. He said if he were to speculate, he thought Moon Middle School would be the one most affected by enrollment decrease because of the finger plan.
Mrs. Silver said the one comment that came out at the community meetings she attended was that it would be okay if they would "grandfather" in the older students. Mr. Yeargain said he thought they should vote on whether or not "grandfather" at all.
to
Mr. Bogle said he would like to offer a friendly amendment that they offer transportation for students who are "grandfathered." Mrs. Silver said she did not want to add that to the motion, but would rather have it come as a separate amendment. 63
&2.
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-28 UNFINISHED BUSINESS
(continued)
In regard to the vote on propylene glycol, Mr. Yeargain asked whether this glycol was a different product than what was originally used? Dr. Crawford said the recommendation tonight was for materials only, where the original contract was for service and material. Mr. Wolfe noted it was the same Dowfrost glycol, but in the original contract, we were purchasing the glycol without the inhibitors which were then mixed prior to installation within our system, but the motion before the Board this evening is to purchase the glycol with the inhibitors as part of the solution.
Mr. Yeargain asked how it could not be toxic if you put inhibitors in it? Dr. Crawford said he did not know but would be glad to find out. Mr. Kellert asked if the spec sheet they had dated November 13, 1996, was the one used when they originally contracted for the full service with the other company. Mr. Wolfe said it was, but it was not what the Board was working from tonight. Mr. Yeargain questioned why this was needed. He said they were talking about $238,800 that was originally $150,000. Mr. Wolfe said $178,800 is correct for the original contract and tonight's agenda item is up to a limit of $60,000. Mr. Kellert said he understood the $178,000 is what we were buying for existing systems to try and fix the problem we had after all the analysis. He said his notes showed that the $60,000 is to go in as needed to do repair or replacement if there is a failure or something plus to have this on hand for new systems that are installed. He said he saw this as a totally separate item, not an overspending on the other item. He noted the other time was for a service, but now we're buying the original material to use ourselves in-house. The only thing we've asked the supplier to do is to put the inhibitors in it for us. He continued the only difference is that we're going to do the work. In response to a request from Mr. Bogle, Dr. Crawford said the $60,000 expenditure being requested is part for inventory and part to finish the projects we are now working on such as the Thelma R. Parks School which has the boiler/chiller system and Northwest Classen which has not been brought to specifications under the original contract because the size of the system was mis-calculated by the low bidder. He noted they will have to add additional glycol to various systems as we have leakages or find we need to protect down to another 2 or 3 degrees for freeze point purposes.’
Mrs. Parks asked how much per gallon we were paying for this glycol? Dr. Moore said this purchase was $5.15 and the other was $5.75 per gallon. He noted the higher amount included service with it. NEW
BUSINESS
(NONE) BOARD
MEMBERS '
Mrs. Parks noted glycol.
COMMENTS
she was very concerned about
the
$60,000
for
the
Mr. Bogle said one of the issues he had asked about several meetings ago was that the Board look at the majority/minority transfer policy in the district. He added staff had not brought that back and he assumed based on Board action tonight that we will not be modifying that policy. He continued the Board needed to be conscious of the fact that the district has a very specific history related to the courts and desegregation issues in Oklahoma City. He said that we should always keep a part of our thinking that we need to continue to show tangible evidence of good faith that we are being sensitive to our history. He noted the Board
64
63
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-29 BOARD MEMBERS' COMMENTS
(continued)
had talked about the Equity Committee but had not taken action and I'm afraid we haven't considered some implications redistricting plan as it relates to our history. He stated Board looks to the staff to provide leadership in these areas we not neglect to make that a part of our decision making consequential issues as those we are discussing now.
on that, in our that the and that on such
Mrs. Parks said she would like to go on record as saying that when Board members request information from the Central Office, I would hope they would provide that information to us in an expeditious manner. She noted there was an unpleasant experience that happened and she had to write a memo to the Board explaining something because the facts were just not there. She asked that when the Board makes a request and staff doesn't have an answer for it, be honest with us and just say we don't have it, but don't twist my request or any words I have in my memo so that it will satisfy a personal need for you. Let's be fair and cautious about what we do when we have information requested.
Mr. Bogle reported there was no action from the executive session.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:12 p.m. The motion for adjournment was made by Terri Silver and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
65
R. #25 ADJOURNMENT 11:12 P.M.
64
MINUTES OF THE REGULAR MEETING OF JANUARY 27, 1997
M-30 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minutes ^approved
STATE OF OKLAHOMA ss. COUNTY OF OKLTkHOMA
,
by the 1997.
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ifWi/tness my hand and seal of this School District this , 1997.
Clerk, Oklalioma City Board of Education
(SEAL)
68
day
65
MINUTES OF THE SPECIAL MEETING OF JANUARY 28, 1997
THE BOARD OF EDUCATION OF
OKLAHOMA,
OKLAHOMA COUNTY, SCHOOL,
INDEPENDENT SCHOOL DISTRICT NUMBER MET
89
OF
M-1
IN SPECIAL SESSION AT DOUGLASS HIGH
900 MARTIN LUTHER KING AVENUE, TUESDAY,
JANUARY 28,
1997, AT
7:30 A.M. PRESENT;
Ron Bogle, District 1 Frank Kellert, District 2 Kenny Walker, District 4 Thelma R. Parks, District ! Tom Yeargain, District 7
President Member Member Member Member
ABSENT;
Terri Silver, District 3 Michael Carter, District 6
Vice President Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Central Office staff members; members of the Legislature; representatives from professional groups; the news media; and other interested persons.
o
CALL
T 0
ORDER
Mr. Ron Bogle called the meeting to order. The Douglass High School Army JROTC gave a presentation of the colors and led the flag salute under the leadership of Major Max Mears. ROLL
ROLL CALL
CALL
At the time present.
SPECIAL
of
the
CALL TO ORDER
Roll
Call,
five
(5)
members
of
the
Board were SPECIAL BUSINESS
BUSINESS
The purpose of this meeting was a legislative appreciation breakfast. A special welcome was given by Dr. Sally Cole, Principal of Douglass High School. Ms. Lanetta Goodman, student at Douglass High School, very beautifully sang "America the Beautiful," accompanied by Ms. Ellen Charles, music teacher. Mr. Ron Bogle gave greetings and introductions, Dr. Marvin Crawford, Superintendent, made special remarks to the legislators. Highlighting special programs were Dr. Vern Moore, Deputy Superintendent and Dr. Guy Sconzo, Assistant Superintendent of Educational Services.
A lovely breakfast was prepared and served by the Douglass High School Co-op Food Management Class, under the direction of Mrs. Sandra Farha, instructor, and assisted by her husband.
Closing remarks were made by Mr. Bogle.
ADJOURNMENT There being no further business, the meeting adjourned at 8:37 a.m. The motion for adjournment was made by Thelma R. Parks and seconded by Kenny Walker. On roll call, the votes were as follows: Mr. Kellert, aye; Mr. Walker, 'aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. Al1 aye.
THEREUPON THE MEETING WAS ADJOURNED.
U
67
R. #26 ADJOURNMENT 8:37 A.M.
A
66
MINUTES OF THE SPECIAL MEETING OF JANUARY 28, 1997
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Pr sident
Minutes, approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
,
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
-W:j.?tness my hand and seal of this School District this 1997.
Clef-k, Oklahoma City Board of Education (SEAL)
68
day
67
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
OF
OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM)
89
ADMINISTRATION
BUILDING,
900
NORTH
KLEIN,
WEDNESDAY,
JANUARY 29, 1997, AT 6:00 P.M.
PRESENT;
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ' Michael Carter, District 6 Tom Yeargain, District 7
ABSENT: OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T 0
ORDER
Mr. Ron Bogle called the meeting to order. and flag salute. ROLL
Mr. Bogle led the invocation
CALL TO ORDER
ROLL CALL
CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
SPECIAL
BUSINESS
Due Process Hearing for Robert Zienta and Trinidad Rodriguez, Certified Employees.
HEARING OFFICER:
Robert L. Pendarvis, Attorney At Law
The following persons participated in the hearing:
Representing the Respondent: Ms. Linda Meoli, Attorney At Law and Counsel for the District
Representing the Appellant: Mr. Larry Barnett, Attorney At Law
Statements by the Hearing Officer: Mr. Pendarvis stated an issue concerning attorney-client privilege. He advised the Board that certain documents were requested under the Open Records Act to which the administration claimed a privilege under the Attorney-Client Privilege Statute of the State of Oklahoma. He noted he had requested both attorneys to submit briefs to him on that legal issue. He said through a conference telephone call that he had advised them that the District by and through their attorney had properly claimed the Attorney-Client Privilege. He noted it was agreed it would be made a matter of record tonight. He said it is also agreed that these two matters will be heard together, both of the parties. He advised the Board he had discussed the Exhibit List as well as the Witness List and these had been provided to the Board.. He asked each of the attorneys if he had properly reflected the preliminary conferences and if they agreed with the statement he had made to the Board.
69
DDE PROCESS HEARING ROBERT ZIENTA TRINIDAD RODRIGUEZ
68
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997 H-2
UE PROCESS IIEARW OBERT ZIENTA RINIDAD RODRIGOEZ
DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIQUEZ, DISTRICT EMPLOYEES
Ms. Meoli said she agreed except for the transcript and tape recorded message which they received at about 6:10 this afternoon. She said there are some concerns that what is on the tape is not accurately transcribed in the written transcription. She said she now had two objections to exhibits. She did not object to the Board taking the tape record in as an exhibit, but she objected on the basis they had not had enough time to make sure the tape coincides with the transcript. Mr. Barnett said for purposes of clarification, there were two aspects to his ruling. The first was denying the appellant's request of Open Records Act for communications between the attorneys, and the second dealt with attorneys being called as witnesses. He said he believed the appellants were barred from presenting testimonies of attorneys regarding that. He noted Ms. Carter's presence had been requested, but in light of the hearing officer's ruling, her testimony would not be necessary on behalf of the claimants. He thought the record should show that they do take exception to the ruling. Mr. Pendarvis, clarified his stand, and noted when he examined the briefs, in his opinion, the Attorney-Client Privilege had been claimed by the District. In that connection, Mr. Barnett had indicated certain witnesses that he intended to call, those being attorneys that participated in the exhibits, attorneys that were formerly employed with the district, and he advised Mr. Barnett to be consistent, in the event that he called those particular attorneys as witnesses, Ms. Meoli indicated she would object. He advised Mr. Barnett that the objection would be sustained on the grounds of Attorney-Client Privilege. He asked Mr. Barnett if that clarified it, and Mr. Barnett affirmed it did. Mr. Pendarvis said the only other issue was in regard to the tape and transcript. Ms. Meoli explained again that she did not object to the tape, only the transcript because they had not had time to verify it with the tape, but she noted they did object to Exhibit 1.
Ms. Meoli presented her objections to Exhibit 1. She said on the Exhibit List were a number of very unspecific lists of groups and documents. She noted she did not object to this if it is used for the purpose for which Mr. Barnett stated, which is to show they could not send them documents claimed under the Attorney-Client Privilege, but she did object if single documents are taken out of that exhibit to be examined and cross-examined by witnesses. Mr. Pendarvis asked that the record show they are referring to the letter of January 22, 1997, from Linda Meoli to Larry Barnett. These are letters that were attached to the brief, the letter from Larry Barnett to Dr. Crawford January 2, 1997, and the statutes attached thereto. Mr. Barnett read specifics of the letter from Linda Meoli to him dated January 22, 1997. Mr. Barnett said he had complied with Ms. Meoli's request with one minor exception, he had them paginated so that they could refer to the page number. Ms. Meoli noted objection for the to Ms. Meoli. He indicated to show
she still objected. Mr. Pendarvis sustained the failure to notify and comply and provide the records said it could be admitted for the limited purpose as the non-compliance with the Open Records Act.
Mr. Barnett said first they would take exceptions to the ruling and would offer Appellant's Exhibit No. 1 for the purpose of showing the Exhibits that were produced in compliance with the Open Records Act and inquired whether they were prohibited to referring to Appellant's Exhibit No. 1 during the examination or cross-examination of witnesses on other matters. Mr. Pendarvis affirmed this to be true, and said could only be used for the purpose allowed and not for the purpose of cross-examination.
70
69
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
H-3 DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIQUEZ, DISTRICT EMPLOYEES
Mr. Pendarvis noted the record should reflect that this hearing is regarding employment status not a termination hearing, however the procedural steps that are outlined in the Board Policy Manual under HEARING PROCEDURES will apply for this hearing.
XJE PROCESS HEARINC iOBERT ZIENTA ERINIDAD RODRIGUEZ
OPENING STATEMENTS
Respondent; Ms. Meoll stated the evidence she will present tonight will show that the District implemented a number of reassignments during the 1993-94 school year which were to take affect for the 1994-95 school year. Those reassignments were implemented as part of an overall cost saving measure to reduce the number of building site positions that were required to be hired for the following year. Reassignments were made from the Central Office into the building sites to cover the new hires that would have had to be hired in for the 1994-95 school year. Evidence would show that Mr. Zienta and Ms. Rodriguez were two of those employees affected by the reassignment. The reassignment affected about ninety-two employees in the District for that following year. Mr. Zienta who was in the position of Community Involvement for the 1993-94 school year was reassigned for the 1994-95 school year to the position of drama teacher at John Marshall High School and still currently holds that position. Ms. Rodriguez, who was a Bilingual Curriculum Supervisor in the 1993-94 school year was reassigned to a language arts teaching position at Jackson Middle School, which she currently holds. Pursuant to Board Regulation G-23-R8, the superintendent had the authority to make such reassignments, which would not result in a loss of compensation for the employee for the year in which the employee was reassigned. Both Mr. Zienta and Ms. Rodriguez received the same base salary in the 1994-95 school year as they did in the 1993-94 school year which was the year prior to their reassignment. For the 1995-96 school year, Mr. Zienta's and Ms. Rodriguez's base compensation remained the same as it was prior to the reassignment. Ms. Meoli continued that some of the personnel who were reassigned during the 1993-94 school year were subsequently reassigned back into the Central Office building positions. Mr. Zienta and Ms. Rodriguez were not a part of that group. There was another part of that group that remained in their reassigned positions for the 1996-97 school year, and Mr. Zienta and Ms. Rodriguez were part of that group. In May, 1996, the administration and the Board voted to eliminate those discretionary salaries or to adjust the salaries of those people who had been reassigned into other positions to be commensurate with the positions that they currently hold. She said both Mr. Zienta and Ms. Rodriguez objected to that and we are here tonight after two scheduled hearings and the Board after the last scheduled hearing on December 9, voted to reinstate their salaries to the salaries that they were prior to the May, 1996, vote of the Board. She continued that our evidence tonight will show that the positions for which Mr. Zienta and Ms. Rodriguez currently hold are not equal to the compensation that they are receiving at this time. We are asking the Board after we present this evidence to vote to adjust their salaries commensurate with the positions they are currently holding with the school district. Appellant;
Mr. Larry Barnett stated as alluded to by counsel during the 1993-94 school year, the superintendent unilaterally made a decision to reassign certain administrative employees of this district from an administrative capacity to a teaching capacity. At that time the superintendent assured this Board at least through the newspaper, and assured the employees that these assignments were temporary. These people assumed those assignments, but not without objection. At that point because of prior retaliatory treatment for things that will be made known to this Board, Mr. Zienta employed an attorney and at that time that attorney wrote a letter requesting a hearing before the Board if this was what counsel now claims it was, that being what the administration in the letter to these people claims it was. This Board may recall that we did
71
7
70
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
M-4
UE PROCESS IIEARINIP OBERT ZIENTA RINIDAD RODRIGUEZ
DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGUEZ, DISTRICT EMPLOYEES
appear once before, before this Board and at that time we had not been made known as to any reason for the actions being taken. We requested the opportunity as provided by Board policy for notice. That's one of the Due Process rights, is notice. What are we here for? We were notified that our administrative contract was going to be terminated, but they are assigned on a teachers' contract. They say we object to that and want a hearing. They say, "Why are you doing this?" Now we know why. The reason why this is being done is the administration asserts there was a reduction-in-force implemented in the 1993-94 school year and these people apparently were advised of the reduction-in-force, and that they would be demoted. Mr. Barnett continued that they submit that this is not the case. Their evidence is going to be that certain actions occurred that caused certain persons in the administration to retaliate against these two people. That as part of a group of people, they were taken out of their administrative positions and that they were reassigned on a temporary reassignment. That's one of the big disagreements, as to whether this was supposed to be a temporary reassignment or whether it was represented to them as that or this Board as that, or whether in fact it was a 1993-94 reduct ion-in-force. I know this Board has had a chance to deal with reduction-in-force only this last year and is somewhat familiar with the requirements of a reductionin-force. We submit that there was no reduction-in-force plan implemented by the Board in the 1993-94 school year. That as part of that reduction-in-force plan that didn't exist that these employees were not part of the reduction-in-force plan that this board implemented in 1993-94 because this Board did not implement a reduction-in-force plan in 1993-94. Although we don't have to show the motive for it, we have the statutory rights to maintain our position and not be removed except for good cause, but we would submit there were retaliatory motives behind the actions taken against these two employees. Mr. Zienta in July of 1994, requested a hearing before this Board if in fact what the administration says was true, was true. Although he was assured otherwise, he made it clear if this is anything more than just a temporary assignment, I want a hearing. I want my due process rights. Board policy provides that the employee must be provided a hearing within 3 0 days of such a request. Mr. Zienta was not provided a hearing in 1994. Again, the next year, the 1995-96 contract came up and they were told the contract provided for a special assignment. They weren't advised they were being demoted, but were placed on special assignment. The statute says they can't be terminated except for good cause, but they are on special assignment and not being terminated, although they were notified their salary was going to be frozen and they were giving up some rights. The administration doesn't have the unilateral right to do that to them. This Board is the administration of this school district and this Board has never acted to deprive the people of their rights and we are here tonight to assert their rights before this Board. The Board's policy says they have to be provided a hearing within 30 days. We have a 1993-94 reduction-in-force, and these people have requested a hearing once. They are again provided a contract in 1996. He said their evidence will be that on May 28, Trinidad Rodriguez visited with Mr. Moore and she was offered a teaching contract. At that time she requested a hearing before this Board on May 28, 1996. Our evidence will be that on June 3, Robert Zienta was offered a teaching contract. He objected to it. He requested a hearing before this Board on June 3, notwithstanding the policies. They were not provided a hearing, and the administration completely disregarded their rights to a hearing. What we have is a purported reduction-in-force occurring in 1993-94, and that is the basis for their demotion today. We submit that other reasons exist and we will be ready to present the evidence to support our contentions.
WITNESS LIST;
Respondent's Witness: 1.
Dr. Vern Moore, Deputy Superintendent, Oklahoma City, Oklahoma
Appellant's Witnesses:
1. 2.
Robert Zienta, appellant Trinidad Rodriguez, appellant 72
Administration Building,
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
71
H-5 DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIQUEZ, DISTRICT EMPLOYEES
EXHIBITS THE FOLLOWING EXHIBITS WERE ACCEPTED INTO EVIDENCE;
Appellant: 1. 2. 3.
4. 5.
6. 7. 8. 9.
10. 11.
Documents received under the Open Records Act request. (Objection on this exhibit was sustained. These were not to be used for the purpose of cross-examination.) Letters to Robert Zienta from Dr. Vern Moore and Linda Brown, dated 6/12/95 through 5/20/96. Letters to Dr. Vern Moore and Linda Brown from Attorney Barry R. Davis and Robert Zienta, dated 6/23/95 through 9/13/96. Copies of job descriptions for Director of Communications and Director of School/Community Affairs. Personnel Vacancy lists dated 6/24/96 through 7/25/96. Letter to Robert Zienta from Teacher Retirement dated 11/26/85. Series of contracts signed by Robert A. Zienta dated 10/1/85 through 8/21/91. Copies of personnel transactions, contracts and addendums dated 10/24/85 through 8/1/95, for Robert Zienta and Trinidad Rodriguez. Transcript of conversation between Dr. Vern Moore and Robert Zienta, dated June 3, 1996. (This transcript can be admitted and the Board can listen to the tape if they want to and use their good judgment in determining the truth of the veracity of the transcript.) Salary schedules for Central Office Administrators, dated 1993-94 through 1996-97. 1995-96 Collective Bargaining Agreement between the Board of Education and the Oklahoma City Federation of Teachers Local 2309.
Respondent's Exhibit List Regarding Robert Zienta:
1.
2. 3. 4. 5. 6. 7. 8. 9. 10. 11. 12.
13. 14. 15. 16. 17. 18. 19. 20. 21.
22. 23. 24.
Memorandum to Board of Education from Dr. Betty Mason dated June 20, 1994. Minutes of Board meeting dated June 20, 1994. Newspaper article from The Daily Oklahoman dated June 23, 1994. Memorandum to Dr. Betty Mason from Dr. Guy Sconzo and Dr. Vern Moore dated July 1, 1994. List of employees at frozen salaries, 1994. Letter to Robert Zienta from Vern Moore dated June 12, 1995. Memorandum to Linda S. Brown and Sam Bogle from Dr. Vern Moore dated July 7, 1995. Letter to Robert Zienta from James Stephens dated June 15, 1995. Employment contract dated August 31, 1995 executed by Robert Zienta on October 16, 1995. Request to Initiate Personnel Transaction dated August 22, 1995. Memorandum to Board of Education from Dr. Marvin Crawford dated May 2, 1996. Minutes of Board Meeting dated May 6, 1996 relating to discretionary salary supplements. Letter to Robert Zienta from Vern Moore dated May 7, 1996. Letter to Vern Moore from Robert Zienta dated June 3, 1996 Letter to Vern Moore from Robert Zienta dated August 6, 1996. Teacher's Contract for period beginning August 20, 1996. Letter to Robert Zienta from Darrel Shepard dated August 21, 1996. Letter to Darrel Shepard from Robert Zienta dated September 4, 1996 . Letter to Robert Zienta from Tammy Carter dated October 23, 1996. Letter to Robert Zienta from Linda Meoli dated November 23, 1996. Letter to Mr. Zienta from Dr. Marvin Crawford dated December 11, 1996 . Letter to Mr. Zienta from Linda S. Brown dated December 18, 1996. Oklahoma City Public Schools Regulation G-32-R1, effective August 19, 1996. Oklahoma City Public Schools Regulation G-32-R1, effective December 10, 1990.
73
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PROCESS HEARH ROBERT ZIENTA TRINIDAD RODRIGDI
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MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997 H-6
DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGUEZ, DISTRICT EMPLOYEES
)UE PROCESS HEARDp: lOBERT ZIENTA KENIDAD RODRIGUEZ 25.
26. 27. 28.
Oklahoma City 19, 1996. Oklahoma City 19, 1996. Form to Linda Memorandum to 8, 1997, with
Public Schools Regulation G-23-R8 effective August Public Schools Regulation G-23-R8 effective August Brown from Vallene Cook dated August 26, 1996. Linda Johnson from James L. Stephens dated January attachments.
Respondent's Exhibits Regarding Trinidad Rodriguez:
1. 2. 3. 4. 5. 6.
7. 8.
9.
10. 11. 12. 13. 14. 15. 16. 17. 18. 19.
Memorandum to Dr. Betty Mason from Dr. Vern Moore dated July 11, 1994 . Minutes of Board Meeting dated July 18, 1994. Minutes of Board Meeting dated July 22, 1994. Memorandum to Lynnell Harkins from Dr. Moore dated July 27, 1994. List of employees at frozen salaries, 1994. Letter to Trinidad Rodriguez from Dr. Vern Moore dated June 12, 1995 . Request to initiate Personnel Transaction dated August 22, 1995. Employment contract dated August 31, 1995 executed by Trinidad Rodriguez dated October 13, 1995. Memorandum to Board of Education from marvin Crawford dated May 2, 1996 . Portion of minutes of Board Meeting dated May 6, 1996 relating to discretionary salary supplements. Letter to Trinidad Rodriguez from Dr. Vern Moore dated May 7, 1996. Request to Initiate Personnel Transaction dated August 20, 1996. Teacher's contract dated May 31, 1996. Letter to Ms. Rodriguez from Dr. Crawford dated December 11, 1996. Letter to Ms. Rodriguez from Linda S. Brown dated December 18, 1996 . Oklahoma City Public Schools regulation G-32-R1, effective August 20, 1996. Oklahoma City Public Schools Regulation G-32-R1, effective August 19, 1996. Oklahoma City Public Schools Regulation G-23-R8 effective December 10, 1990. Oklahoma City Public Schools Regulation G-28-R8 effective August 19, 1996.
Mr. Barnett stated that in light of the testimony regarding the other persons present during certain indications with attorneys, I would remove that offer of proof in regard to the attorney's testimonies. Both parties waived the closing statements. Findings of Fact for all Board members.
Both attorneys submitted
Mr. Michael Carter left at 9:45. APPELLANT'S PROPOSED FINDINGS OF FACT:
1.
The Board did not adopt a "Reduction in Force" plan in the 1993-94 school year.
2.
The only "Reduction in Force" plan implemented by the Board since the 1993-94 school year occurred in June, 1996, with only specifically named and delineated positions and employees being terminated.
3.
At no time in the 1993-94 school year was a budget shortfall reported to the State Department of Education, the Superintendent of Public Instruction or the State Auditor and Inspector.
4.
At no time in the 1993-94 school year, or since, did the Board knowingly authorize the demotion of either of these appellants.
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MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
M-7 DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGUEZ, DISTRICT EMPLOYEES 5.
Although Trinidad Rodriguez requested a hearing before this Board on May 28, 1996 regarding the proposed demotion, no hearing was provided to her within the required 30 days.
6.
Although Robert Zienta requested a hearing before this Board on June 3, 1996, and again on August 7, 1996, regarding the proposed demotion, no hearing was provided to him within the required 30 days.
7.
The proposed action against Robert Zienta is motivated by retaliation regarding the exercise of his Constitutional liberty interests and by race, age and gender.
8.
The proposed action against Trinidad Rodriguez is motivated by retaliation regarding the exercise of her Constitutional liberty interests and by race, age and gender.
9.
Robert Zienta and Trinidad Rodriguez are entitled to the reimbursement of their full pay and benefits, including step increases, together with interest at the statutory pre-judgement interest rate from the date each such payment became due.
10.
Robert Zienta was employed by the Oklahoma Public Schools in 1985. At the time of the "temporary assignment" Robert Zienta was Administrator for Parent-Community Involvement at salary level 600 at step 11. In the 1994-95 school year he should have been advanced to step 12 ($44,910) plus a $400 advanced degree supplement, and in 1996-97 he should have been advanced to step 14 ($49,324) with a $400 advanced degree supplement.
11.
Trinidad Rodriguez was employed by the Oklahoma City Public Schools in 1979. At the time of the "temporary assignment" Trinidad Rodriguez was Hispanic/American Student Services Supervisor at salary level 610 at step 8. In the 1994-95 school year she should have advanced to step 9 ($34,224) plus a $400 advanced degree supplement, in the 1995-96 school year she should have advanced to step 10 ($35,248) plus a $400 advanced degree supplement, and in 1996-97 she should have advanced to step 11 ($37,787) with a $400 advanced degree supplement.
APPELLANT'S CONCLUSIONS AT LAW;
1.
Board Policy cannot modify or repeal state law, which states that a support employee, such as appellants, cannot be subject to suspension, demotion, termination, or non-reemployment except for cause as designated by Board policy, adopted according to law (70 O.S. 6-101.43). 70 O.S. 6-101.40
2.
Failure to pay wages and wage supplements when due, in addition to any other penalty or punishment, is a misdemeanor. 40 P.S. 165.8 and 40 O.S. 165.11
3.
An employee, when dismissed from an employment position, is entitled to a penalty of 2% per month of the unpaid wages until paid. 60 O.S. 165.3
4.
The purpose of the statutory scheme prohibiting the administration's conduct is "to promote good order...by preventing the removal of capable and experienced" employees for "reasons arising solely from political or personal whim." Babb v. Independent School District 1-5, 829 P, 2d 973(1992)
75
DUE PROCESS IIEARIN TRINIDAD RODRIGUEZ ROBERT ZIENTA
74
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
H-8 DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGUEZ, DISTRICT EMPLOYEES
XJE PROCESS HEARD'S RESPONDENT'S iOBERT ZIENTA CRINIDAD RODRIGUEZ
Re:
FINDINGS OF FACT;
Robert Zienta:
1.
Zienta is currently employed as a drama teacher at John Marshall High School within the Oklahoma City Public School District.
2.
During the 1993-94 school year, Zienta was employed as Administrator of Community Involvement, a central office professional/technical position, at a base salary of $47,288.00.
3.
During the 1993-94 school year, the District implemented a number of cost-saving measures to alleviate an anticipated funding shortage for the next fiscal year.
4.
In an effort to reduce administrative expenses, the District reassigned a number of central office personnel to school site positions for the 1994-95 school year. Zienta was reassigned from the central office position of Administrator of Community Involvement to a certified drama teacher position at John Marshall High School for the 1994-95 school year pursuant to Board Regulation G-23-R8.
5.
At the time of the reassignment. Board Regulation G-23-R8 stated:
"In certain circumstances, the superintendent may find it to be in the best interest of the district to reassign building administrators to the central office or vice-versa. Such transfers will not result in a loss of pay to the affected employee during the year in which the transfer occurs." 6.
The position of Administrator of Community Involvement was eliminated as an active position in the District beginning with the 1994- 95 school year.
7.
In June, 1995, Zienta was notified that his position as drama teacher and his base salary received in the 1994-95 school year would remain the same for the 1995-96 school year.
8.
Zienta was employed by the District for the 1995-96 school year as drama teacher pursuant to a "Certified Personnel on Special Assignment" employment contract, which states in pertinent part: "The term of such special assignment shall commence on August 22, 1995, and shall terminate on May 31, 1996, unless District notifies Employee of reassignment or termination of such assignment prior to such termination date. If Employee has not received notification of reassignment by such termination date. Employee shall be automatically reassigned to the position whose duties Employee has performed for the majority of time during the period of special assignment. At the time of reassignment. Employee shall be placed on a contract and on the salary schedule commensurate with the allocation of the position and on a salary step commensurate with an assessment of his/her experience related to the position according to Personnel Services guidelines."
9.
Zienta's contract and employment status changed from a twelve-month contract to a ten-month contract at no loss of base salary for the 1995- 96 school year.
IQ..
Zienta has achieved teaching experience to qualify for Step 10 compensation under the District's 1996-97 certified teacher's pay salary schedule.
11.
Pursuant to the terms of the 1995-96 employment contract and the 1996- 97 certified teacher salary schedule, Zienta's compensation should be reduced to a salary commensurate with his current position of certified dram teacher at John marshall High School.
12.
The facts set forth in paragraphs 1 through 11 above constitute cause for the reduction in Zienta's compensation for the remainder of the 1996-97 school year.
76
75
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
M-9 DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGUEZ, DISTRICT EMPLOYEES
Wherefore, the Administration requests the Board of Education adopt the proposed findings of fact set forth in paragraphs 1 through 12 above, and find such facts constitute sufficient cause for the reduction in compensation for Robert Zienta for the remainder of the 1996-97 school year.
Re:
Trinidad Rodriguez:
1.
Rodriguez is currently employed as a language arts teacher at Jackson Middle School within the Oklahoma City School District.
2.
During the 1993-94 school year, Rodriguez was employed as Bilingual Curriculum Supervisor, a central office professional/technical position, at a base salary of $34,624.00.
3.
During the 1993-94 school year, the District implemented a number of cost-saving measures to alleviate an anticipated funding shortage for the next fiscal year.
4.
In an effort to reduce administrative expenses, the District reassigned a number of central office personnel to school site positions for the 1994-95 school year. Rodriguez was reassigned from the central office position of Bilingual Curriculum Supervisor to a certified language arts teacher position at Jackson Middle School for the 1994-95 year pursuant to Board Regulation G-23-R8.
5.
At the time of the reassignment. Board Regulation G-23-R8 stated: "In certain circumstances, the superintendent may find it to be in the best interest of the district to reassign building administrators to the central office or vice-versa. Such transfers will not result in a loss of pay to the affected employee during the year in which the transfer occurs."
6.
The position of Bilingual Curriculum Supervisor was eliminated as an active position in the District beginning with the 1994-95 school year.
7.
In June, 1995, Rodriguez was notified that her position as language arts teacher and her base salary received in the 1994-95 school year would remain the same for the 1995-96 school year.
8.
Rodriguez was employed by the District for the 1995-96 school year as language arts teacher pursuant to a "Certified Personnel on Special Assignment" employment contract, which states in pertinent part: "The term of such special assignment shall commence on August 22, 1995, and shall terminate on May 31, 1996, unless District notifies Employee of reassignment or termination of such assignment prior to such termination date. If Employee has not received notification of reassignment by such termination date. Employee shall be automatically reassigned to the position whose duties Employee has performed for the majority of time during the period of special assignment. At the time of reassignment. Employee shall be placed on a contract and on the salary schedule commensurate with the allocation of the position and on a salary step commensurate with an assessment of his/her experience related to the position according to Personnel Services guidelines."
9.
Rodriquez's contract and employment status changed from a twelvemonth contract to a ten-month contract at no loss of base salary for the 1995-96 school year.
10.
Rodriguez has achieved teaching experience to qualify for Step 22 compensation under the District's 1996-97 certified teacher's pay salary schedule.
77
DDE PROCESS HEARDÂŽ ROBERT ZIENTA TRINIDAD RODRIGUEZ
76
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
M-lOi
JE PROCESS HEARING JBERT ZIENTA mnCDAD RODRIGUEZ
DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGUEZ. DISTRICT EMPLOYEES 11.
Pursuant to the terms of the 1995-96 employment contract and her experience under the certified teacher salary schedule, Rodriquez's compensation should be reduced to a salary commensurate with her current position of certified language arts teacher at Jackson Middle School.
12.
The facts set forth in paragraphs 1 through 11 above constitute cause for the reduction in Rodriquez's compensation for the remainder of the 1996-97 school year.
Wherefore, the Administration requests the Board of Education adopt the proposed findings of fact set forth in paragraphs 1 through 12 above, and find such facts constitute sufficient cause for the reduction in compensation for Trinidad Rodriguez for the remainder of the 1996-97 school year.
R. #27 EXECUTIVE SESSION 10:35 P.M.
EXECUTIVE SESSION MOTION; SECOND;
Frank Kellert Terri Silver
MOVE TO RECESS AND GO INTO EXECUTIVE SESSION FOR A DISCUSSION REGARDING THE EMPLOYMENT STATUS OF ROBERT ZIENTA AND TRINIDAD RODRIGUEZ, CERTIFIED EMPLOYEES. ROLL CALL
aye aye aye
Frank Kellert, Kenny Walker, Tom Yeargain
Terri Silver, Thelma R. Parks, Ron Bogle,
aye aye aye
MOTION CARRIED 6-0.
Those in attendance in the Executive Session were Board Members; Ron Bogle, Terri Silver, Kenny Walker, Tom Yeargain, Thelma R. Parks, Frank Kellert, and Robert Pendarvis, Hearing Officer. RETURN
R.
ns
RETURN TO OPEN SESSION, 11:45 P.Ijt
MOTION; SECOND;
T O
OPEN
SESSION
Thelma R. Parks Kenny Walker
•MOVE TO RECONVENE IN OPEN SESSION. ROLL CALL
Frank Kellert, Kenny Walker, Tom Yeargain,
aye aye aye
Terri Silver, Thelma R. Parks, Ron Bogle
aye aye aye
MOTION CARRIED 6-0.
MOTION; SECOND; R. #29 BOARD ACTION REGARDING EMPLOYMENT STATUS OF ROBERT ZIENTA
Frank Kellert Kenny Walker
MOVE WITH REGARD TO ITEM 3A, THE EMPLOYMENT STATUS OF ROB ZIENTA, THAT THE BOARD ADOPT THE PROPOSED FINDINGS OF FACT PROVIDED BY THE ADMINISTRATION AND THE DOCUMENT FOR US, ITEMS 1 THROUGH 11, AND THAT THE FOLLOWING CONCLUSION OF LAW BE ADOPTED WHICH APPEARS IN NUMBER 12 OF THE SAME DOCUMENT. THE FACTS SET FORTH IN PARAGRAPHS 1 THROUGH 11 ABOVE CONSTITUTE CAUSE FOR THE REDUCTION IN ZIENTA'S COMPENSATION FOR THE REMAINDER OF THE 1996-97 SCHOOL YEAR, AND I HEREBY MOVE THAT THE BOARD ikDOPT THOSE FINDINGS OF FACT AND CONCLUSION OF LAW, AND FIND THAT THEY CONSTITUTE SUFFICIENT CAUSE FOR THE REDUCTION IN COMPENSATION FOR MR. ZIENTA FOR THE REMAINDER OF THE 1996-97 SCHOOL YEAR.
78
t-
77
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
M-11 DUE PROCESS HEARING FOR ROBERT ZIENTA AND TRINIDAD RODRIGUEZ, DISTRICT EMPLOYEES ROLL CALL
Frank Kellert, Kenny Walker, Tom Yeargain,
aye aye no
Terri Silver, Thelma R. Parks, Ron Bogle,
aye no aye
DUE PROCESS BEARIN' ROBERT ZIENTA TRINIDAD RODRIGUEZ
MOTION CARRIED 4 aye, 2 no. MOTION; SECOND;
Frank Kellert Kenny Walker
MOVE WITH REGARD TO THE EMPLOYMENT STATUS OF TRINIDAD RODRIGUEZ, THAT THE BOARD ADOPT THE PROPOSED FINDINGS OF FACT PROVIDED BY THE ADMINISTRATION, ITEMS 1 THROUGH 11, AND THAT THE CONCLUSION BE THAT OF NUMBER 12. THE FACTS SET FORTH IN PARAGRAPHS 1 THROUGH 11 CONSTITUTE CAUSE FOR THE REDUCTION IN MS. RODRIGUEZ'S COMPENSATION FOR THE REMAINDER OF THE 1996-97 SCHOOL YEAR, AND I MOVE THAT THE BOARD ADOPT THE PROPOSED FINDINGS OF FACT SET FORTH IN PARAGRAPHS 1 THROUGH 12, AND FIND THAT THEY CONSTITUTE SUFFICIENT CAUSE FOR THE REDUCTION IN COMPENSATION FOR TRINIDAD RODRIGUEZ FOR THE REMAINDER OF THE 1996-97 SCHOOL YEAR. ROLL CALL
Frank Kellert, Kenny Walker, Tom Yeargain,
aye aye no
Terri Silver, Thelma R. Parks, Ron Bogle,
R. #30 BOARD ACTION REGARDING EMPLOYMENT STATUS OF TRINIDAD RODRIGUEZ
aye no aye
MOTION CARRIED 4 aye, 2 no.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:48 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Terri Silver . On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
79)
R. #31 ADJOURNMENT 11:48 P.M.
78
MINUTES OF THE SPECIAL MEETING OF JANUARY 29, 1997
U
i=
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minutes
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the . 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this , 1997.
Oklahoma City Board of Education (SEAL)
80
day
79
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-1
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,
OKLAHOMA,
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, FEBRUARY 3, 1997,
AT
6:00 P.M.
PRESENT;
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District i Michael Carter, District 6 Tom Yeargain, District 7
ABSENT: OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order. ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Ron Bogle arrived at 6:09 p.m., Mrs. Thelma R. Parks arrived at 6:12 p.m., and Mr. Tom Yeargain arrived at 6:28 p.m.
EXECUTIVE
MOTION: SECOND:
SESSION R. #32
Michael Carter Kenny Walker
EXECUTIVE SESSION 6:09 P.M.
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOL SYSTEM V. DR. JOE HORNBEAK, MS. EUNICE RUSSELL AND MR. REGGIE IRONS, CASE NO. CS 96-7840-25; D: DISCUSSION REGARDING THE SUPERINTENDENT'S CONTRACT. ROLL CALL
Mr. Kellert, Mr. Walker, Mr. Bogle,
MOTION CARRIED 5-0
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
The Board went into Executive Session at 6:09 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Tom Yeargain, Thelma R. Parks, Frank Kellert, Michael Carter, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Tammy Carter, Associate Counsel. I N
OPEN
MOTION; SECOND:
SESSION
Michael Carter Terri Silver
80
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 B
M-2
IN OPEN SESSION #33 RECONVENE IN IPEN SESSION 7:10 P.M.
B
(continued)
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:10 p .m.
Mr. Frank Kellert led the pledge of allegiance. The Capitol Hill High School Navy JROTC presented the colors under the direction of JROTC Instructor, Captain Stuart Merriken. Mr. Kellert gave the invocation.
INTRODUCTION
VISITORS
O F
Mrs. Thelma R. Parks recognized Councilman Goree James; Mrs. Edwards, the mother of Wendell Edwards, Principal of Dunbar School; Mrs. James, teacher at Douglass High School; and Mr. Thurston of Dunbar School.
MINUTES
OF
PREVIOUS
MEETING (S)
Due to the number of meetings being held late in the month of January, the minute clerk was unable to complete the minutes in time to be included in the Agenda for this meeting. They will be presented for approval at the meeting of February 17. CITIZENS’ COMMENTS
CITIZENS' COMMENTS 1.
Lores Schrank, patron, requested the Board to support a bill coming up, HB 1694, requiring that all elementary schools have a reading program installed in them. She encouraged the Board to look at the programs at the middle schools. She asked that report cards be sent to the parents in a more timely manner. She requested that school be started on August 18.
2.
Ted Metscher, AFT, asked the Board to consider making the Wednesday before Thanksgiving a day off from school so families would have an opportunity to travel. The plan he presented would have teachers report on August 18, and begin classes on Friday, August 22 .
BOARD
RECOGNITIONS
MEMBERS
BUSINESS/COMMENTS
RECOGNITIONS Special presentation to the Board of Education from the Oklahoma City Public Schools Foundation. Presented by Ms. Jean Gumerson, Chairman Elect. Recognition of the following Garden Oaks Elementary School students for placing in the Martin Luther King Jr. Essay Contest sponsored by the Federal Black Council.
Chris Boone, First Place Curtis Foster, Third Place
Emmanuel Lowery, Second Place
Recognition of Shondra Beth Brumbelow, Capitol Hill High School senior, for being selected as a semi-finalist in the 1996-97 CocaCola Scholars Program. Recognition of the Positive Tomorrows Program for being selected for the Annual Distinguished Service Award for Youth Environmental Awareness. Ms. Susie Graves is the director of Positive Tomorrows. Recognition of Ms. Alice Neimeyer, Wheeler Elementary School principal, for being selected by the South Oklahoma City Chamber of Commerce for this year's "Excellence in Administration" Award for Elementary Administration.
81
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-3
(continued)
6.
Recognition of Mr. Raul Font, Capitol Hill High School principal, for being selected by the Oklahoma City South Chamber of Commerce for this year's "Excellence in Administration" Award for Secondary Administration.
7.
Recognition of Mr. Wendell Edwards, Dunbar Elementary School principal, for being selected as the 1996-97 Administrator of the Year for Region 7-B by the Oklahoma Association of Elementary School Principals.
8.
Recognition of Ms. Roxie McBride, West Nichols Hills Elementary School principal, for being selected as the 1996-97 Oklahoma Administrator of the Year for Zone 8 by the National Association of Elementary School Principals.
BUSINESS 1.
Approval of the followincr resolution recoqnizincr February 3 1997, as National School Counseling Week. (Dr. Guy Sconzo)
MOTION: SECOND:
Thelma R. Parks Kenny Walker
MOVE FOR APPROVAL OF A RESOLUTION RECOGNIZING FEBRUARY 3-7, NATIONAL SCHOOL COUNSELING WEEK. ROLL CALL
7,
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
1997, AS 7
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
NATIONAL SCHOOL COUNSELING WEEK
WHEREAS,
school counselors are employed in Public Schools to help students potential; and
WHEREAS,
school counselors are actively engaged in helping students explore their abilities, strengths, interests, and talents as these traits relate to career awareness and development; and
WHEREAS,
school counselors help parents focus on ways to further the educational, personal, and social growth of their children; and
WHEREAS,
school counselors work with teachers and other educators to help students explore their potential and set realistic goals for themselves; and
WHEREAS,
school counselors seek to identify and utilize community resources that can enhance and complement comprehensive school counseling programs; and
WHEREAS,
comprehensive developmental school counseling programs are considered an integral part of the educational process for all students; and
WHEREAS,
the Oklahoma City Board of Education is very appreciative of school counselors and their hard work and commitment to our students,
the Oklahoma reach their
THEREFORE, the Oklahoma City Board of Education recognizes February 3-7, 1997, as National School Counseling Week.
u
City full
R. #34 RESOLUTION RECOGNIZING FEBRUARY 3-7, 1997 AS NATIONAL SCHOOL COUNSELING WEEK
82
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Approval by the Board to waive the part of Policy 1-04; SCHOOL YEAR/CALENDAR, (for 1997-98 only), which provides for beginning classes after Labor Day, and approval of the proposed 1997-98 school calendar, as shown on the following pages. (Dr, Vern Moore) AMENDED MOTION FAILS;
AMENDED MOTION FAILED
MOTION: SECOND:
Tom Yeargain Thelma R. Parks
MOVE FOR APPROVAL TO MAKE WEDNESDAY, NOVEMBER 26, A DAY OUT OF SCHOOL AND HAVE TEACHERS REPORT ON AUGUST 18 AND CLASSES START ON AUGUST 22 ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
no no no no
aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
MOTION FAILED 4 no, 3 aye.
Vote on Regular Motion;
R. #35 APPROVAL OF 1997-98 SCHOOL CALENDAR
MOTION; SECOND;
Frank Kellert Terri Silver
MOVE FOR APPROVAL TO WAIVE THE PART OF POLICY 1-04; SCHOOL YEAR/CALENDAR, (FOR 1997-98 ONLY), WHICH PROVIDES FOR BEGINNING CLASSES AFTER LABOR DAY, AND APPROVAL OF THE PROPOSED 1997-98 SCHOOL CALENDAR, AS PRINTED IN THE AGENDA. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
aye no no
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
MOTION CARRIED 5 aye, 2 no. DISCUSSION Mr. Yeargain requested to put a friendly amendment with the motion on the calendar, making Wednesday, November 26, a day out of school and classes start on August 22.
Mr. Kellert declined this as a friendly amendment, like to speak to the motion. Mrs. Silver said that would teachers begin on August 18.
include
but said he would
having preschool
week
for
the
Mr. Walker asked that the Superintendent or someone on staff comment as to why this day out was rejected originally. Dr. Crawford noted there would be very little school take place classes begin on Friday.
if
Dr. Moore said in addition to that they are concerned about the ADA for that particular day. He said the number of students that would actually be in attendance would be low and would cost the district their ADM. He noted when the schools are air conditioned, we will have more flexibility in developing our schedule.
83
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-5
(continued)
Mr. Yeargain stated a lot of parents will be off on November 26, will be waiting for the students to get out of school.
and
Dr. Crawford said they hoped to make a recommendation to the Board next year with properly air conditioned schools, to have school start considerably earlier than is being recommended this year.
Mr. Bogle asked if the Board remains committed to the 26th being a holiday, if there is a better day than August 22 to compensate for it. Dr. Moore said it was his understanding when it was reviewed at the senior staff meeting, that the day identified was the Friday being discussed now rather than any other time. Mr. Kellert noted he would be in favor of the Wednesday before Thanksgiving, but he wished everyone would think of how many families will give up their last weekend of vacation in August in order to get their kids to school on a Friday. He felt there would be financial consequences. Mr. Walker asked if they usually had a lot of absences on the Wednesday before Thanksgiving? Dr. Moore said he wasn't sure, and in our district it had been an accepted day for attendance.
Mrs. Parks said she was concerned whether the teachers had met and discussed this plan. She did not feel there would be a real serious problem in getting the students back. She said on the first day there's very little instruction going on, because things are just coming together. She said we would not lose revenue based on ADM. Mrs. Silver asked about using May 29? Dr. Moore said he thought there was discussion about that, but there was not a consensus coming out of the committee. Mr. Carter offered a friendly amendment to move the testing from the ninth through the thirteenth of March. Mr. Kellert noted he would rather defer to the committee and stick with their recommendation.
Mrs. Parks stated if the teachers had been asked for their input, she didn't know of anyone who would be in a better position to know besides the teachers and the parents. Mr. Bogle asked Dr. Moore if he would review for the Board the process that was used to develop the calendar and who was involved, so the Board could get a sense of how these decisions and recommendations were developed. Dr. Moore said the normal procedure is to have the presidents of the associations along with staff members to meet and look at the calendar. They make recommendations. The next step is for it to be reviewed by the senior staff to make sure they have all the days in. It requires 85 days per semester for instruction, and they need to make sure all the warrant days are identified. From that a recommendation is made and brought to the Board of Education.
Mr. Carter ask why the testing had been moved to take place before spring break. Dr. Kimball explained the State had moved it up. He thought it had to do with their contract to get it scored. He noted this time was the best place it would fit.
Mrs. Silver asked if there was any reason spring break could not be moved to the fourth week and move testing up to the third week. Dr. Kimball responded that the time for spring break corresponds with all the other schools in the area except the Norman schools. Mrs. Silver noted that Board Policy 1-04 no longer has the language in it regarding starting school after Labor Day. It was revised in August to remove that language.
3.
First reading of recommended revisions to Board Policy D-05; STATE, FEDERAL AND OTHER OUTSIDE FUNDING, as shown on the followincr pages. (Tammy Carter)
84
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
4.
(continued)
First reading of recommended revisions to Board Policy F-09; NAMING FACILITIES AND DISTRICT PROPERTY, as shown on the following pages. (Tammy Carter)
DISCUSSION
Mr. Kellert asked in regard to Policy D-05, on page 2 of 3, if the underlying language referencing new language, furnishings or other donated goods or including those items acquired by the district from donated funds, were items that were purchased with things such as PTA money? Tammy Carter, Associate Counsel responded that it was. She said the intent is to make sure the Board maintains control over what ever property is given to the district. It's the Board's decision as to how property is treated or disposed of.
Mr. Bogle asked if the district is given an item for an intended purpose, does the Board have an obligation to respect that purpose? Mrs. Carter said once it becomes district property, the Board can deal with it as it see fits, but it would be good if they could respect the purpose for which it was intended. Mr. Bogle noted that he would like to see the policy say that gifts which are received for restricted purposes will be honored for that purpose.
Mr. Kellert said there have been instances where a teacher will take things which the P.T.A. bought and move them to another school. Mrs. Parks said she is very concerned about organizations and people who give to the district, and what they give cannot be removed, for example, driveways and parks. She said they actually give that property to the district and it can't be moved. Her question was, "Does the Board have to act to accept a gift?"
Dr. Crawford said he thought there had to be some controls exerted. Mrs. Parks questioned what the Board would do about those gifts where this has not been done?
Mr. Bogle asked if a gift to the school district would be deductible? Mr. Kelly said it would be tax deductible like charitable organization.
tax any
Mr. Kellert noted that sometimes people give gifts that need to be maintained, and he thought there should be some checks and balances on gifts. Mrs. Parks reported there had been some concern about computers that are given to the district, but are not operable. She said people will get a tax write-off, but the school cannot use them. She questioned how much more of this are we going to accept just because there are gifts and so somebody can get a tax write-off? Mrs. Silver said she hoped they would address what happens if a school closes or there is a huge shift in the student population of a school, whether items donated follow the students or what happens to those donated items. In regard to the first reading of Board Policy G-09, Mrs. Parks said there were some touchy things in this particular policy. She asked what goes on a commemorative plaque? She said in her opinion, if a school is going to have a commemorative plaque, there should be something on that plaque about that individuals for whom the plaque is being given. She said most of the schools already have plaques in them.
Mr. Bogle stated most of the plaques in buildings were official plaques with names of the key people who had been involved when that building was built. He asked if that was what they were thinking about? Dr. Crawford said it was.
8
85
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks asked if that was a commemorative plaque or a dedication plaque? She noted they are two different kinds. She said Rogers Middle School has a plaque that gives some information about the person for whom it was named, and Foster-Estes has a plaque that is commemorative of that person because he was a member of the Board and that building was named at the time he was president.
Mr. Bogle said he liked Mrs. Parks idea to call this a dedication plaque instead of a commemorative plaque. Mr. Yeargain said every school should have a plaque. He did not feel the Board should be honoring itself by putting this plaque in there.
Mr. Kellert noted he thought this would be similar to what is found in most of the buildings anyway. He said this would only apply to those that don't have something already there. Dr. Crawford said that was correct, and some of the buildings may not even have a plaque permanently displayed. It's the feelings of the staff that in a major renovation the Board should be recognized.
Mr. Yeargain said every school in this district has been renovated countless times, and he couldn't see this Board coming in and saying, "Look what we did." He did not feel the board should be in this. Mr. Kellert asked if this is contemplated, would this be at the schools that had been reopened and renovated as well as the new Parks Elementary School. He noted at least three of the schools have the original plaques from when the school was first opened. He felt these should be displayed with any new plaques.
The schools being discussed were Cleveland, Nichols Hills, Southeast, Classen, Parks, and the new southside school. Dr. Crawford said these are the six schools that they hoped would ultimately be addressed. He said they would be prominently display the old plaques if they can be found. He asked that action be taken on this soon as the Parks school will soon be completed and there's some language in the recommended policy that determine which Board members should be on that plaque. He said the recommendation on this policy does not mention sitting Board members, but many districts would include both the members that were on the board when the project was voted and also those who were on the Board when the project was completed. He recommended the name of the person who was superintendent when the Bond Issue was voted be displayed on that plaque. Mrs. Parks stated at the time the Bond Issue was passed, she was the president of the Board. She said she really thought Mr. Bogle was the president and he's done a good job. She felt his name should appear there. Mr. Bogle said he did not see any reference in this to officers of the Board. Mr. Yeargain noted again he thought the first paragraph of this was all they needed in it.
M-7
86
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-8
BOARD MEMBERS' BUSINESS/COMMENTS
OKLAHOMA CITY
l~
(continued)
PUBLIC SCHOOLS
ADMINISTRATION BUILDING, 900 NORTH KLEIN > OKLAHOMA CITY, OKLAHOMA ’Establishing Excellence"
Monday
Sunday
6 nil
AUGUST
9
10
11
14 WARHAKTS 15
16
17
18 SK
21
22
23
24
25 ■o
28
29
30 WARRANTS 31
Tuesday
Wednesday
Thursday
♦ ■
4
5
6
11
12
13
18 CLASSES BeaN 25
Monday
tAfiOHSAY
19
26
Friday
7
9
10
11
14, WARRANTS 1 5
16 Open HouM Hiy SOwolt.gg
21
22
28
29 WARRANTS 30
OCTOBER
Monday
1111 Ilii Ills IIIO
6 13
?
& 16 23/30
♦
■III ♦
25
Saturday
Sunday
Monday
5
6
1
12 ,
13
8
, ,30,' IS
.......16.
26
Saturday
3
4
10
11
25
29
30 WARRANTS 3^ Tuesday
Monday
6
6
Wednesday
26 ErtO 3r0 OuarBr27
Thursday
HAKE-UP TESTING 1 2
7
8
9
21
22
23
27
28
29 WARRANTS 30
Saturday
1
20
24
21 NO-eREAK .......
Friday
nil mii? Ilii
Sunday
Tuesday
Monday
Wednesday
4
5
6
10
11
12
13
?2
17
18
19
20
29
24/31
26
27
Saturday
Sunday
2
3
4
5
6
8
9
10
11
12
16
19 illpl
ilii
Friday
mu
28
APRIL Saturday
3 ■III
Snow Day
Ilii 17 Ilii 24 ■w
10
MAY
Friday
Thursday
illil lilH
Saturday
1 Ilii
6
1
Sants 'SG^^
24
23
20
19
> Scheduled Board Meetings
18 EMoa»;Ci<««A<^:9-'
26
25 WARRANTS 26
26 lill» illllWI war
17
12 WARRANTS 13
19
18
14 WARRANTS 15 16 17 18 ilH »«23s (MBn:ciBiatf::2'4^ 0(kciMCiMieix2S<
11
16
17
Thursday
10
Saturday
6
5
14 WARRANTS 1 5
13 WARRANTS 1 4
Wednesday
4
22
Sunday
MARCH
Friday
Thursday
3
2
9 itaiii
Wednesday
13
12
Tuesday
Tuesday
Ilii
10
Monday
24
5
18
Friday
6
23
,
24 mil
4 Parent Conference Day 11
DECEMBER ^unday
23
23
5
6
21
30 WARRANTS 31
3
Saturday
■lii
20
29
♦
Friday
26 WARRANTS 27
22
Thursday
FEBRUARY
Thursday
19
28
Wednesday
ll®|
Wednesday
Tuesday
Monday
mill 29 WARRANTS 30
28
18
21
Tuesday
26
17
19
Eno iitOuaner
Sunday
20
„14
Friday
2 &»n House Elementary SOtoolt 9 1 8 SISB 14 WARRANTS 1 5
13
12 WARRANTS 13
27
Monday
♦
Thursday
12
11
20
NOVEMBER Sunday
18 open Ho uM 24 MMeS^oolB^^ 17
Wednesday
11
Houosy Ilii diiiM&<E^iiii»S:::?9::
9 ■w 8 EnOSnOOjemr IneerMoaOey IIIB 16 14 WARRANTS 1 5 ■il 22 23 21 7
10
22
1
♦
♦
Tuesday
Coltege
6
9 ParenYTeactwr Corrterenee 10
Friday
8
♦
5
Saturday
9RC4A..... —. I •ijSi&aSS;:::::-!:::
, , ,6 16 22
8
27
4
4
JANUARY
Friday
Thursday
4
28 WARRANTS 29
3
Wednesday
3
21
Thursday
Tuesday
Monday
2
, , 2^
14 WARRANTS 15
2
♦
Sunday
Saturday
20
Wednesday
Tuesday
Sunday
.... J8S
1
SEPTEMBER
7
Saturday
8
♦
Sunday
Friday
Thursday
3
Monday
Sunday
Wednesday
2
7
ilii
17
Tuesday
1
♦
♦
Ill®
1998-
1997i
JULY
Monday
Tuesday
Snow Day
Wednesday
7
En0 4rtQuanBr
8
6
14 WARRANTS 1 5
16
22 Reeoro Day WARRANTS 29 28
26
21
Saturday
Friday
Thursday
30
JUNE
2
3
4
5
lili
7 ■Il WARRANTS
8
9
10
11
12
15
16
17
18
19 ■w
■ill
22
23
24
25
26
26
10
29 WARRANTS 30
IIIB
87
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-9
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
•
' POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
1-8-97
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
D—05 REVISED:
ADOPTED: 12-17-79
STATE, FEDERAL AND OTHER OUTSIDE FUNDING STATE 7\ND FEDERAL AID ELIGIBILITY
The Board is to be kept informed of sources of state, federal, and
other
funds
the
for
support
of
the
schools
for
and/or
enhancement of educational opportunities in the district.
superintendent,
or
designee,
shall
apprise
the
Board
the
The
of
the
district's eligibility for general or program funds and to make recommendations for Board action.
GRANTS AND GIFTS FROM PRIVATE SOURCES The Board encourages the participation and involvement of patrons,
private foundations and businesses in support of the district. GRANTS
The Board encourages the development of proposals by employees to private foundations and other sources of financial aid. is of the essence,
proposals
and
the superintendent,
submit
grants
that
When time
or designee, may develop
conform
to
the
criteria
established in this policy and advise the Board of the intent, prior to mailing applications.
Such an application must formally
be presented to the Board at the next Board meeting.
1 of 3
11
88
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 Lz L
M-10
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
The criteria for such activities shall:
A.
Be based on an objective that relates to the established
goals and objectives of the district; B.
Provide measures for evaluating whether or not project
objectives are being or have been achieved;
C.
Conform to state and federal laws and to the policies of the Board; and
D.
Become
the
of
property
the
district
and
under
the
complete control of the Board once the grant is accepted.
When such grant funding closes,
the funded program will not be
supported with general
Any exceptions must have prior
funds.
approval of the Board of Education. GIFTS
Gifts which may serve to enhance and extend the work of a school
may be received by the district.
Equipment^ furnishings, or other
donated goods, contributed to the schools2_ including those items
acquired by the district from donated funds, become the property of
the
district,
and
is_/a_r_e
to
subject
the
same
controls
and
regulations that govern the use of other school owned property.
Individuals services
or
will
organizations
desiring
counsel
school
with
to
contribute
officials
goods
regarding
or
the
acceptability of such contributions.
2 of 3 (D-05)
12
>â–
'
89
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
Contributions
of
installation
or
commitments
from
superintendent's
goods
school office
(continued)
that
maintenance,
may
involve
initial
or
funds
for
M-11
Board
shall
major
costs
continuing
be
presented
consideration
and
for
financial
by
the
approval.
Items donated must meet specifications acceptable to the district if repairs are to be made from district funds.
3 of 3 (D-05)
10
13
90
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
H-12 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
1-8-97
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
f
-09
90U NORTH KLEIN, OKLAHOMA CITY, OK 73106
REVISED: H“17-86
ADOPTED:
"Establishing Excellence�
NAMING FACILITIES 7\ND DISTRICT PROPERTY
The Board shall be responsible for all decisions relative to the naming of district facilities and property.
The Board shall also
be responsible for all decisions relative to formal recognition
plaques or other forms of permanent recognition for the donation of property, equipment or furnishings by private sources,
including
those items acquired by the district from donated funds.
New
or
substantially
renovated
facilities
shall
have
a
commemorative plaque placed in an appropriate public location to
commemorate the construction project.
Commemorative plaques shall
be made of cast bronze, approximately 20" x 24" in size, and shallinclude the following information: The name of the'facility,
the
year built or renovated, the name and district of the members of
the
Board
of
Education,
the
name
of
the
Superintendent,
the
architectural firm's name, and the construction contractor's name.
The
design
of
the
plaque
shall
be
developed
by
the
project
architect as a part of the construction documents.
The names of the Board members and the Superintendent shall be
those who were in office when the construction project was approved by the voters; or, if no public vote was required, shall be those
persons in office when Board approval for construction was granted..
Cross Reference: A-02 11
14
91
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, said she did not have anything to report. SUPERINTENDENT
REPORT
Approval to Solicit Proposals to Administer the District's Flexible Benefits Spending Plan. Approval to solicit proposals to administer the District's Flexible Benefits Spending Plan (also known as the Cafeteria Plan). These proposals will be evaluated by Mr. Nick Kelly, Director, Budget and Financial Management; Dr. Vern Moore, Deputy Superintendent; and two representatives from the American Federation of Teachers. A recommendation will be made to the Board of Education after completion of that evaluation. (Nick Kelly) MOTION; SECOND;
Kenny Walker Tom Yeargain
MOVE FOR APPROVAL TO SOLICIT PROPOSALS TO ADMINISTER THE DISTRICT'S FLEXIBLE BENEFITS SPENDING PLAN. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. DISCUSSION Dr. Crawford noted there had not been good participation in the cafeteria plan compared to other entities of our size, and he knew it would benefit the employees if we could get much better participation. He said he felt in order to get better participation, the staff needs to review the managerial arrangement, therefore they were asking the permission of the Board to at least request RFPs.
Mr. Walker noted he was assuming this has the approval of the teachers and union according to remarks made by Mr. Metscher this evening. Dr. Crawford said he didn't hear the remarks of Mr. Metscher, knows it is allowable under our policy.
but he
Mr. Bogle stated he was under the impression that Dr. Crawford was ready to recommend a choice for who would be the administrator of the plan. Dr. Crawford said they had earlier sought permission of the Board to contract with a firm to make a study of our plan. He said that firm has now recommended we seek RFPs.
Mrs. Parks said if the last line of this is to honored and the recommendation will come back to the Board after the evaluation for approval, she would support this. PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - D)
MOTION: SECOND:
Michael Carter Terri Silver
15
R. #36 APPROVAL TO SOLICI PROPOSALS TO AEatENISTER FLEXIBL BENEFITS PLAN
92
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-14
PURCHASING AND GENERAL BUSINESS R. #37 APPROVAL OF PURCHASING AND GEENRAL BUSINESS! ITEMS A - D
(continued)
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH D AS LISTED ON THE FOLLOWING PAGES ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. A. APPROVAL TO PURCHASE WAREHOUSE EQUIPMENT FOR CHILD NUTRITION SERVICES
A.
Approval to Purchase Warehouse Ecruipment for 1996-97 School year Child Nutrition Services.
Approval to purchase the following warehouse equipment for 1996-97 school year. Items chosen from Quotation 8331 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services. (David Remy) QUOTATION 8331 Warehouse Equipment (5 mailed - 3 returned)
Capitol Lift Truck Inc.
Electric Lift Truck, One Each @ $19,485.00 36 Volt Industrial Battery, One Each @ $2,956.00 36 Volt Industrial Charger, One Each @ $1,708.00
Alternate: Electric Lift Truck, One Each @ $19,829.00 36 Volt Industrial Battery, One Each @ $3,300.00 36 Volt Industrial Charger, One Each @ $1,800.00 B. APPROVAL TO PURCHASE DDC CONTROLS FOR JOHN MARSHALL AND CLASSEN SAS
Approval to Purchase DDC Controls (Including Installation) for John Marshall and Classen School of Advanced Studies from Powers of Oklahoma. Approval to purchase DDC controls (including installation) for John Marshall and Classen School of Advanced Studies from Powers of Oklahoma, who submitted the low bid previously approved by the Board of Education (November 4, 1996). This expenditure, in the amount of $76,516.00, will be charged to the following General Fund Accounts: (Truly Clark)
711-725-2620-350-000-0000-000-051 John Marshall High School 711-706-2620-350-000-0000-000-051 Classen School of Advanced Studies TOTAL C. APPROVAL OF THREE YEAR PLEXAR CONTRACT
$ 41,131.00
35,385.00 $ 76,516.00
Contract for Three year Plexar Contract with Southwestern Bell That Will Continue All of Our Present Telephone Capabilities. Approval to execute a three year Plexar contract with Southwestern Bell that will continue all of our present telephone capabilities. This includes local telephone service at the central office, schools, and kitchens in the schools (paid separately by Child Nutrition Services). Total monthly cost as follows: (Dr. George Kimball)
16
93
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
H-15 PURCHASING AND GENERAL BUSINESS
(continued)
Current
Savings Per Month
Plexar Service at All Schools
$15,254.86
$13,405.88
$1,848.98
Plexar Service at Central Office/MIS
$ 6,027.47
$ 5,695.70
$
Plexar Service at School Kitchens TOTALS
$ 3,450.90 $24,733.23
$ 2,523.13 $21,624.71
$ 927.77 $3,108.52
These monthly accounts:
charges
General Fund Child Nutrition Srvs .
D.
Proposed
will
be
charged
to
the
331.77
following
- 711-000- 2620-532-000- 0000-000-041 - 722-000- 3140-532-000- 0000-000-037
Agreements with Organizations Listed to Supply Educational Services for Students Who Qualify for Such Services During the 1996-97 School Year.
Approval of agreements with the following organizations to supply educational services for students who qualify for such services during the 1996-97 school year. (Agreements with these organizations are continuations from the 1995-96 school year.) (Dr. Guy Sconzo)
North Care Therapeutic Learning Center 6300 N. Classen Boulevard Oklahoma City, OK 73118
Juvenile Detention Center 5905 N. Classen Boulevard Oklahoma City, OK 73118 DISCUSSION
Mr. Carter said he would like to note the change made in item B for the proper schools to be noted there. Mr. Bogle noted the previous agenda talked about John Marshall and Northwest Classen, and the modified agenda talked about John Marshall and Classen School of Advanced Studies. He noted the modified agenda was the one they were looking at which had John Marshall and Classen. Mr. Yeargain said he thought the whole item last time was only around $40,000. Dr. Crawford responded he was sure it was considerably more than that. He noted it was probably when the Board had quite a discussion on whether to choose one set of controls or let the contractors put there controls in.
Mrs. Parks asked on item B, if large sums of money had already been expended for controls at John Marshall and the Classen School at Advanced Studies. Dr. Crawford said they have, and that was two years ago when they did not pick compatible controls for all the schools. Controls from about the first five schools forward were all of the same type and are compatible. They can be controlled centrally and can be serviced by our technicians. He noted they had a problem with those two schools not being serviceable after the warranty expired and the ability to control them is difficult. He said they could adapt those controls where they could be controlled centrally, but it would cost a considerable amount. He said it would not be as much as this item, but they would still have some controls that are not totally compatible with the ones we have, and the technicians will not be normally servicing.
17
D. AGREEMENTS TO SUPPLY EDUCATIONAL SERVICES FOR STUDENTS WHO QUALIFY
94
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-16
PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Parks asked if the schools they had done recently would be considered for an updating of the controls? Dr. Crawford responded that the schools that had been recently done have compatible controls under the Powers system and the new systems being installed at this time would have the Powers type compatible controls. He noted there were five schools that do not have the standard control, but they were getting decent service from all except two.
Mr. Truly Clark, Director of Service Center Operations, noted this would be covered under the General Fund Account.
Mrs. Parks noted in regard to item C, that she was having the same problems that she had before with the telephone system. She reported you can hardly get into some of the schools and in some buildings they will ring into the principal's office instead of at the station where they should ring. She asked if this is an upgrading of the Plexar Telephone System. Dr. Crawford said there are some very antiquated systems throughout the district and this was not fixing that problem.
Dr. Kimball explained that the Plexar Service occurred almost six years ago. At that time we had an AT&T switch in this building which could not be repaired and would have to have been replaced with a Northern Telecom switch which would cost $375,000. When the Plexar was contracted with Southwestern Bell, they had a Northern Telecom switch in their building. That provides the number of lines to the central office. The problem Mrs. Parks is describing is the antiquated equipment that resides within the schools, and that's outside the Plexar System. Dr. Kimball said this action maintains our current level of service at a reduced price. Our contract is up with Southwestern Bell, and we either have to get a different kind of service or renew the contract. He noted this item will only be for three years, and shows a reduction of $3,000 a month. We will still have to address the actual equipment within the schools that, in some cases, is very old and antiquated. Mrs. Parks said if this is going to provide service, what were they going to do about the antiquated equipment. Dr. Kimball stated they hope to come to the superintendent with a proposal to replace the worst of the equipment by the end of spring.
PERSONNEL 1. R. #38 APPROVAL OF PERSONNEL AND ENCUMBRANCES
AND
ENCUMBRANCES
Approval of Personnel and Encumbrances as listed on the following pages.
MOTION: SECOND:
Kenny Walker Michael Carter
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
18
95
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
PERSONNEL AND ENCUMBRANCES
M-17
(continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9707444 through 11-9707758) written during the period 1/22/1997 through 1/27/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9707444 to 9707758 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, The encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VanDerBurg^ Internal Auditor
Date
19
/
96
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-18
f=
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
CERTIFIED: Rita Compton
King 2nd Grade Teacher
01/16/97
01/03/MA $24,200.00
Amy Haas
Monroe KDG Teacher
01/06/97
01/03/BA
23,170.00
Larry Tettleton
Harding ISS Teacher
01/21/97
01/03/BA
23,170.00
Teresa Bottom
Rancho Entry Kitchen Asst
01/13/97
471/01
$4,480.00
Paula Littlejohn
Hillcrest Entry Kitchen Asst
01/13/97
471/01
4,480.00
Lois Schuelein
Westwood Entry Kitchen Asst
01/09/97
471/01
4,480.00
Brenda Solomon
Wheeler Entry Kitchen Asst
01/09/97
471/01
4,480.00
Donya Brunkhorst
Linwood CSA
01/17/97
103/01
$8,021.00
Betsy Fernandez
Jefferson Bilingual Asst
01/06/97
103/01
8,021.00
Merry Gaddy
West Nichols Hills Daycare Asst
01/17/97
104/01
8,080.00
Felicia Johnson
Ridgeview Daycare Asst
01/21/97
104/01
8,080.00
Marla Elena Medina
Shields Heights Bilingual Asst
01/23/97
103/07
9,305.00
CHILD NUTRITION:
CLERICAL:
16
20
97
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
M-19 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
CLERICAL, cont'd: Ha Tran Nguyen
Harding Bilingual Asst
17
21
01/21/97
103/01
$ 8,021.00
98
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
M-20;
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
DECEASED: CHILD NUTRITION:
Roy Graham
Emerson Satellite Key Person
01/17/97
Rogers Principal Sec
01/17/97
CLERICAL: Hazel Joseph
18
22
99
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 H-21
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCES NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MATERNITY LEAVE OF ABSENCE: CLERICAL:
Patricia Zaldivar
Wheeler Bilingual Asst
01/31/97
MEDICAL LEAVE OF ABSENCE:
CUSTODIAL: Marvell Thompson
Telstar Custodian
01/08/97
19
b
23
)
100
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-22
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED:
Garden Oaks/4th Grade Teacher
01/31/97
Blanca Duarte
Monroe/Bilingual Assistant
01/21/97
Melba Rozotto
HASS/Administrative Secretary
01/16/97
Sandra Saenz
Linwood/Bilingual Assistant
01/16/97
Amy Villegas
Stand Watie/Bilingual Assistant
01/17/97
Columbus/Custodial Worker
01/16/97
Lynn Harris
CLERICAL:
CUSTODIAL:
Gregory Berry
20
24
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
101
M-23
UNFINISHED
BUSINESS
(NONE)
NEW
BUSINESS
(NONE)
CITIZEN S'
COMMENTS
(NONE) BOARD
M E M B E R S'
COMMENTS
Mr. Michael Carter noted this may be Mr. Kellert's last public meeting. He expressed appreciation for the dedication and positive influence Mr. Kellert has been to him personally and to this Board.
Mr. Bogle expressed concern in regard to the School Activity Funds. He said it had only been in the last year that he had become aware of the complex problems we seem to be having with School Activity Funds. He noted it had only been in the last two months that he had become aware of the potential widespread mismanagement of activity funds by personnel in the schools and the last week or so he found out the Board is ultimately in charge. With that in mind, Mr. Bogle asked that the Board and central administration, working with principals and whomever else they need to work with, treat activity funds as a high priority in terms of introducing standard management of those dollars. If a school proves it is not able to properly manage it's school activity funds, then the Board should consider removing that privilege from the school. Mr. Bogle feels the problem is serious and the reputation of the district and our credibility in the community is on the line. He noted the Board needs to step up and show we have a serious concern about how the school activity funds are being managed.
Mrs. Parks expressed concerns about the honesty and integrity of our employees. She spoke of an incident that happened approximately two weeks ago where the employee was to have checked it out. The employee reported no situation had happened. She felt the facts were distorted, and there was obvious evidence that something did happen. She noted she hoped this did not happen in the future, and asked that the people at central office be very careful that they do relate the facts and not distort them. Mrs. Parks expressed disappointment that the Reverend W. B. Parker, who had conducted a fund drive to offer help to the schools, was not included in the recognitions tonight. She noted she had talked to the ladies and they said there was some confusion, but it would be on the agenda for recognition for the $17,000 that he raised for the schools in the Spencer area. Mr. Bogle speaking personally, stated that Ms. Gumerson's statement to the Board was very kind tonight, but he would ask that the letter be redrafted and be addressed to the entire Board as it was a full Board process. He requested that each of the Board members receive a copy of the letter.
IN
OPEN
SESSION
Approval of Item B, the 1997-98 Procedural Agreement for Negotiations Between the Oklahoma City Board of Education and Oklahoma City Federation of Teachers. MOTION! SECOND:
Kenny Walker Frank Kellert
25
102
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997
c:
M-24
IN OPEN SESSION R. #39 APPROVAL OF L997-98 PROCEDORAli AGREEMENT FOR NEGOTIATIONS
(continued)
IN REFERENCE TO ITEM B OF THE EXECUTIVE SESSION, I MOVE APPROVAL OF THE THE 1997-98 PROCEDURAL AGREEMENT FOR NEGOTIATIONS BETWEEN THE OKLAHOMA CITY BOARD OF EDUCATION AND OKLAHOMA CITY FEDERATION OF TEACHERS. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
R. RECONVENE IN EXECUTIVE SESSION 9:00 P.M.
MOTION: SECOND;
Frank Kellert Kenny Walker
MOVE FOR APPROVAL TO RECESS AND RECONVENE IN EXECUTIVE SESSION.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened in executive session at 9 :0 p.m.
IN OPEN SESSION
MOTION; SECOND:
R. ifkl RECONVENE IN OPEN SESSION 9:58 P.M.
Thelma R. Parks Frank Kellert
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7 - 0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 9:58 p.m.
Mr. Bogle announced there was no additional business for the Board.
R. #42
ADJOURNMENT 9:58 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 9:58 p.m. The motion for adjournment was made by Kenny Walker and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
26
A 103
MINUTES OF THE REGULAR MEETING OF FEBRUARY 3, 1997 M-25
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minute «®lerk
utes Minutes
^proved, ajiproved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
j: by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
.Witness my hand and seal of this School District this . 1997.
Oklahoma City Board of Education (SEAL)
1 u
27
day
104
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 4, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY,
OKLAHOMA,
OF
K-1
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, FEBRUARY
4,
1997, AT
11:30 A.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6
President Member Vice President Member Member
ABSENT:
Thelma R. Parks, District 5 Tom Yeargain, District 7
Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
CALL TO ORDER
ORDER
Mrs. Terri Silver called the meeting to order. Mr. Frank Kellert led the pledge of allegiance and gave the invocation. ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) present. Mr. Bogle arrived at 11:43 a.m.
EXECUTIVE
MOTION: SECOND;
members
of
the
Board were
SESSION
Michael Carter Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEM A. HVAC FACT FINDING REPORT. ROLL CALL
Mr. Mr.
Kellert, Walker,
MOTION CARRIED 4-0.
aye aye
Mrs. Silver, Mr. Carter,
R. #43 EXECUTIVE SESSION 1:41 A.M.
aye aye
The Board went into Executive Session at 11:41 a.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Frank Kellert, Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Truly, Director of Service Center Operations; Terry Wolfe, Director of Business Management Operations; Rosa Lambeth, Board Clerk; Bruce Day, Attorney; Rod Haggy, Attorney; and Dr. Jerald Parker, Registered Professional Engineer. IN
0 P E N
MOTION: SECOND:
SESSION R. #44 RECONVENE IN OPEN SESSION 1:31 P.M.
Kenny Walker Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
aye aye aye
28
Mrs. Silver, Mr. Carter,
aye aye
105
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 4, 1997
H-2 IN OPEN SESSION
(continued)
MOTION CARRIED 5-0.
The Board reconvened at 1:31 p.m.
Mr. Bogle reported no action from the executive session.
R. #45 ADJOURNMENT 1:32 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 1:32 p.m. The motion for adjournment was made by Kenny Walker and seconded by Terri Silver. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle, aye. Al1 aye. THEREUPON THE MEETING WAS ADJOURNED.
(An audio cassette recording of the meeting,
Minutes
approved
V STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the 1997 --- .
Board
of
excluding the Executive
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Witness my hand and seal of this School District this , 1997.
rk, Oklahoma City Board of Education (SEAL)
29
day
106
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 7, 1997
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, FRIDAY, FEBRUARY
7,
1997, AT
11:30 A.M.
PRESENT:
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6
President Member Vice President Member Member
ABSENT;
Thelma R. Parks, District 5 Tom Yeargain, District 7
Member Member
Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, OTHERS PRESENT: Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order.
Mr. Frank Kellert led the pledge of allegiance and gave the invocation. ROLL
ROLL CALL
CALL
At the time present.
of
the
EXECUTIVE MOTION: SECOND:
Roll
Call,
four
(4)
of
the
Board were
SESSION
R. #46 EXECUTIVE SESSION 11:45 P.M.
Michael Carter Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR REGARDING THE SUPERINTENDENT' S CONTRACT. ROLL CALL
members
Mr. Mr. Mr.
Kellert, Walker, Bogle,
MOTION CARRIED 5-0.
aye aye aye
THE
PURPOSE
OF
Mrs. Silver, Mr. Carter,
DISCUSSION
aye aye
The Board went into Executive Session at 11:45 a.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Frank Kellert, Michael Carter; Dr. Marvin Crawford, Superintendent; and Bill Bleakley, Attorney. IN
OPEN
MOTION: SECOND:
SESSION R. #47 RECONVENE IN OPEN SESSION 1:31 P.M.
Frank Kellert Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mr. Carter,
The Board reconvened at 2:10
30
p.m.
aye aye
r
107
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 7, 1997
M-2
IN OPEN SESSION R. #48 APPROVAL OF ADDENDUM TO SUPERINTENDENT'S 1996-97 CONTRACT
(continued)
Vote to Approve the Addendum to the Superintendent's 1996-97 Contract; MOTION: SECOND:
Kenny Walker Michael Carter
MOVE THAT THE BOARD APPROVE THE ADDENDUM TO THE SUPERINTENDENT'S 1996-97 CONTRACT SUBJECT TO THE FORMALIZATION 2kND SIGNING BY BOTH PARTIES. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
MOTION CARRIED 5-0.
Vote to Renew the Superintendent's Employment for the 1997-98 Fiscal Year:
R.
OF RENUjAL OF THE SUPERINTENDENT'S EMPLOYMENT FOR 1997-98 FISCAL YEAR
MOTION: SECOND:
Kenny Walker Terri Silver
I FURTHER MOVE THE RENEWAL OF THE SUPERINTENDENT'S EMPLOYMENT FOR 199798 FISCAL YEAR SUBJECT TO FORMALIZATION OF THE CONTRACT AND SIGNED BY BOTH PARTIES. ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
MOTION CARRIED 5-0. Vote to Renew the Superintendent's Employment for 1998-99 Fiscal Year: R. ^^50 APPROVAL OF THE RENEWAL OF THE superintendent's EMPLOYMENT FOR 1998-99 FISCAL YEAR
MOTION: SECOND:
Kenny Walker Frank Kellert
I FURTHER MOVE THAT THE BOARD OF EDUCATION APPROVE THE RENEWAL OF THE SUPERINTENDENT'S EMPLOYMENT FOR 1998-99 FISCAL YEAR SUBJECT TO FORMALIZATION OF THE CONTRACT AND SIGNING BY BOTH PARTIES
ROLL CALL
Mr. Mr. Mr.
Kellert, Walker, Bogle,
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
MOTION CARRIED 5-0. ADJOURNMENT R. #51 ADJOURNMENT 2:14 P.M.
There being no further business, the meeting adjourned at 2:14 p.ra. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mr. Kellert, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
31
108
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 7, 1997
H-3 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minutes approved _ , 1997.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
the
by
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
^Witness my hand and seal of this School District this
Clerk, Oklahoma City Board of Education (SEAL)
32
day
u i_
r
109
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
89
OF
K-1
OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, FEBRUARY 24, 1997, AT
PRESENT:
6:00 P.M.
Ron Bogle, District 1 Frank Kellert, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District ! Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT: OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 6:08 p.m. ROLL
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present. Mrs. Thelma R. Parks arrived at 6:14 p.m.
EXECUTIVE
MOTION; SECOND;
SESSION R. #52 EXECUTIVE SESSION 6:08 P.M.
Michael Carter Terri Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A; HVAC FACT FINDING REPORT; B. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S SPECIAL COUNSEL REGARDING THE MATTER OF THE NONREEMPLOYMENT OF JACK ISCH, ET AL., CASE NO. CJ-96-4697-65; C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING BARNEY V. ISD NO. 89, CASE NO. CIV-96-1556 L.
ROLL CALL
Mr, Mr. Mr.
Kellert, Walker, Yeargain,
MOTION CARRIED 6-0
aye aye aye
Mrs Mr. Mr.
Silver, Carter, Bogle,
aye aye aye
The Board went into Executive Session at 6:08 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Michael Carter, Tom Yeargain, Thelma R. Parks, Frank Kellert; Jennifer Puckett; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Bill Bleakley, Legal Counsel; Linda Meoli, Legal Counsel; Rod Hagee, Legal Counsel; Bruce Day, Legal Counsel;
33
110
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 H-2
IN L #53 tETDBN TO OPEN iESSION 7:10 P.M.
OP E N
MOTION; SECOND:
SESSION Frank Kellert Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:10 p .m.
Mr. Frank Kellert gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
Mr. Frank Kellert introduced his sons, Jacob and Aaron, his wife, Lynn, and her mother, Molly Sherry.
Mrs. Parks said that Mr. Purdy's wife was at the last meeting and she had neglected to recognize her. Also, she said Reverend Parker and Mr. Hutton were there. Mr. Ron Bogle noted his family was present and would be standing with him when he took his second oath of office. Mr. Bogle introduced Jennifer Puckett, our new Board member.
OF
MINUTES
L #54 APPROVAL OF UNDTES FOR rANUARY, 1997
MOTION: SECOND:
PREVIOUS
MEETING (S)
Thelma R. Parks Michael Carter
MOVE FOR APPROVAL OF THE MINUTES OF SPECIAL BOARD MEETING, JANUARY 10, 1997; REGULAR BOARD MEETING, JANUARY 13, 1997; REGULAR BOARD MEETING, JANUARY 27, 1997; SPECIAL BOARD MEETING, JANUARY 28, 1997; SPECIAL BOARD MEETING, JANUARY 29, 1997.
ROLL CALL
Mr. Mr. Mr. Mr.
Kellert, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye no
MOTION CARRIED 6 aye, 1 no. JPECIAL COMMENTS
SPECIAL COMMENTS Dr. Marvin Crawford presented a plaque to outgoing Board Member, Frank Kellert. He expressed appreciation to Mr. Kellert for excellent service to the district over the past eight years.
Mr. his
Mr. Tom Yeargain noted he had enjoyed working with Mr. Kellert, and he hated to see him leave.
Mr. Michael Carter expressed that Mr. Kellert had been a model Board member and his service and devotion would be missed.
Mrs. Terri Silver thanked Mr. Kellert for the time he had put in as a Board member.
34
Ill
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
H-3 SPECIAL COMMENTS
(continued)
Mr. Bogle noted Mr. Kellert had been his mentor on the Board. He expressed his appreciation for Mr. Kellert's stabilizing influence and responsible leadership on the Board. He told Mr. Kellert the Board would miss his wisdom, history, personality, and concern, and thanked Mr. Kellert for the sacrifice he had made. Mrs. Parks expressed she was going to miss Mr. Kellert from the Board. She noted that he had been a contributing member of the Board, and she wished him success and happiness in all his pursuits.
Mr. Kenny Walker stated Mr. Kellert was truly a model Board member who had given him a lot of guidance and reassurance. He said Mr. Kellert had been an asset to the district, and everyone can safely say Oklahoma City Schools are a better place for his having been on the Board.
Mr. Kellert said he was a product of this school district, and he had a very deep love for the district. He noted he wanted to introduce his mother, Doris Timer, who he had failed to introduce earlier. He thanked his parents for his good heritage. He publicly thanked Rita Aragon for the influence she had in his decision to become a Board member. Another person he expressed appreciation to was Darrel Shepard. He noted Mr. Shepard had been a rock to this district for many, many years, and he missed him. Also, he thanked Richard Clements for his unwavering friendship for these past eight years. Mr. Kellert said his service on this Board had been the greatest and richest learning experience of his life. He noted he looked forward in future years to trying to do what he could to help the office of the school board to be something that people do competently and with dignity. He thanked and expressed appreciation to Board members for all their hard work, and said this group of people had done the best job since he had been on the Board of coming together and setting aside individual issues, agendas, and egos. He concluded by expressing his pleasure that he had been on the Board when Dr. Crawford had come to the district, and expressed that public educators were his heroes. The Board recessed for 10 minutes.
RECESS
Mr. Bogle asked the Board to amend the agenda and move Board Recognitions up in the agenda and then go back to the reorganization of the Board after they are completed. There were no objections.
RECOGNITIONS
RECOGNITIONS
1.
Recognition of Reverend W.B. Parker, Jim Echols, and Rudolph Hutton, coordinators of OPERATION CLOUD OF WITNESSES, for collecting contributions in the amount of $17,000 for the schools in the Spencer community.
2.
Recognition of the following individuals who were involved in painting the gymnasium at Northeast High School. Materials were provided by Lucent Technologies. Inner City Hoops Leacrue: Bruce Davis, Richard Gardner, Larry Jeffries, Jerry Miles, Butch Neece, John Nichols
Lucent Technologies: Don Metoyer, Marge Storey, Jim Styring Others: Susanne Crenshaw, Senator Angela Monson, Chris Andrews
Comments Mrs. Parks expressed appreciation to Reverend W.B. Parker, Jim Echols, and Rudolph Hutton for the money they have raised and plan to raise for scholarships for students in the Star Spencer area.
35
112
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-4
REORGANIZATION
THE
OF
BOARD
OATH OF OFFICE lATIi OF OFFICE TO m BOGLE, IISTRICT 1
>ATH OF OFFICE TO (ENNIFER TUBE •UCKETT )ISTRICT 2
ROIL CALL
FOLLOWING THE
SEATING OF lENNIFER PUCKETT
Mrs. Rosa Lambeth, Board Clerk, administered the Oath of Office and Loyalty Oath to Mr. Ronald E. Bogle, District 1. Mr. Bogle introduced members of his family who stood with him during this ceremony.
Ms. Jennifer Tubb Puckett, District 2, was administered the Oath of Office by her father, Mr. Jerry Tubb. She was administered the Loyalty Oath by Rosa Lambeth, Board Clerk.
ROLL CALL FOLLOWING THE SEATING OF NEW MEMBERS Mrs. Rosa Lambeth, Board Clerk, called the roll: Mrs. Jennifer Tubb Puckett, here; Mrs. Terri Silver, here; Mr. Kenny Walker, here; Mrs. Thelma R. Parks, here; Mr. Michael Carter, here; Mr. Tom Yeargain, here; and Mr. Ron Bogle, here. All present. ELECTION OF BOARD PRESIDENT AND VICE-PRESIDENT FOR 1997-98 1.
BOARD PRESIDENT
With the Superintendent presiding, nominations for the Board presidency were opened. Mrs. Thelma R. Parks nominated Mr. Ron Bogle. Mr. Michael Carter nominated Mrs. Terri Silver.
i. #55 ELECTION OF BOE PRESIDENT: JON BOGLE
On roll call, Mrs. Puckett voted for Bogle; Mrs. Silver passed; Mr. Walker voted for Bogle; Mrs. Parks voted for Bogle; Mr. Carter voted for Silver; Mr. Yeargain voted for Bogle; Mr. Bogle abstained. There were four votes for Ron Bogle, 1 vote for Terri Silver, and 2 passed.
Mr. Ron Bogle will be Education for 1996-97.
the
President
of
the Oklahoma
City Board of
SPECIAL COMMENTS Dr. Crawford presented Mr. Bogle a plaque in appreciation leadership as President during the 1996-97 term of office.
for
his
Mr. Carter asked that the vote be shown as unanimous without objections from the Board. Mrs. Parks noted she did not think this would be proper parliamentary procedure. 2.
BOARD VICE PRESIDENT
Mr. Ron Bogle, Board President, opened nominations for Vice-President of the Board for 1997-98. Mrs. Parks nominated Tom Yeargain; Mr. Walker nominated Terri Silver. L #56 LECTION OF SOE VICE ’RESIDENT: 'ERRI SILVER
On roll call, Mrs. Puckett voted for Silver; Mrs. Silver abstained; Mr. Walker voted for Silver; Mrs. Parks voted for Yeargain; Mr. Carter voted for Silver; Mr. Yeargain voted for Silver; Mr. Bogle voted for Silver. There were five votes for Mrs. Silver, one vote for Mr. Yeargain, and one abstain. Mrs. Silver was elected Vice-President for the Oklahoma City Board of Education for the 1997-98 term.
ORGANIZATION OF THE BOARD AND THE ELECTION AND/OR APPOINTMENT OF OTHER OFFICERS
BOARD OFFICIALS Mrs. Parks made the motion, seconded by Mrs. Silver for the election of clerks and other officers for 1997-98 as follows:
36
113
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
REORGANIZATION OF THE BOARD
H-5
(continued)
1.
Clerk
Mrs. Rosa Lambeth
2.
Deputy Clerk
Mrs. Cynthia Reid
3.
Encumbrance Clerk
Mr. Nick Kelly
4.
Assistant Encumbrance Clerk
Mr. Kevin Berry
5.
Minute Clerk
Mrs. Joy Vaughan
7.
Treasurer
Mrs. Sandy Henry
8.
Assistant Treasurer
Mrs. Sue Alford
9.
Designated Purchasing Agent
Mr. Belphry Dean
R. #57 ELECTION OF BOARD OFFICIALS
On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; Mr. Bogle, aye. All aye.
SPECIAL COMMENTS
Mr. Bogle stated as the Board President, he would try to work diligently to provide appropriate facilitation for the Board's efforts. Also, he expressed his deep appreciation to the leadership of Mrs. Silver, who brings energy, vision, and hard work to the district and to the Board. He noted he looked forward to continuing to work with her as vice president. He noted the Board members had a lot of work ahead of them, though they had achieved much in the last two years. He said this is not a time of complacency, but a time of redoubling efforts. The Board is looked to as the pacesetter for the district, and this is certainly a Board that can live up to the work that we have. He noted that he looked forward to continuing to work with the Board as their president. Mrs. Puckett expressed appreciation to her family for their help and encouragement in seeking this position. She said she looked forward to continuing on the path the Board is currently on. She thanked the Board for their welcome. Mrs. Parks welcomed Mrs. Puckett to the Board and congratulated her. Other Board members welcomed her, also.
ANNUAL READOPTION OF BOARD'S WRITTEN POLICIES Annual Readoption of Board's written policies, subject to the understanding that all policies not established by law and/or contractual arrangements may be changed at any time through Board action. (Policy readoption during the reorganization meeting is required in Board Policy B-30: BOARD POLICY ADOPTION AND REVIEW.) MOTION: SECOND:
Kenny Walker Thelma R. Parks
R. #58 ANNUAL READOPTION OF BOARD’S POLICIE
MOVE FOR APPROVAL OF READOPTION OF BOARD'S WRITTEN POLICIES, SUBJECT TO THE UNDERSTANDING THAT ALL POLICIES NOT ESTABLISHED BY LAW AND/OR CONTRACTUAL ARRANGEMENT MAY BE CHANGED AT ANY TIME THROUGH BOARD ACTION.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 7-0.
37
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
114
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
K-6 CITIZENS’ COMMENTS
CITIZENS' COMMENTS
1.
Mr. Terry Harris, patron, commended the Board on the good work they had done, but expressed concern regarding charter schools. He encouraged the Board to give better publicity to the outstanding schools in the Oklahoma City School system. Also, he reported on the success of the arts and craft show that was held recently, and encouraged the other districts to have art shows in the various malls next year.
2.
Mr. Jim Purdy, patron, had many positive things to say about the Oklahoma City Public Schools. He commended Mrs. Parks and her sister for their contributions to education in Oklahoma. He noted the Board should take a more aggressive role in promoting the good things that are going on in the district.
M E M B E R S'
BOARD
BUSINESS/COMMENTS
BUSINESS
R. #59 APPROVAL OF NEW BOARD POLICY B-45 SCHOOL DISTRICT PLANNING
Approval of new Board Policy B-45; SCHOOL DISTRICT PLANNING, as shown on the following pages. First reading at the January 27, 1997, Board of Education meeting. (Tammy Carter)
MOTION: SECOND:
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF NEW BOARD POLICY B-45; AS SHOWN ON THE FOLLOWING PAGES.
SCHOOL DISTRICT PLANNING,
ROLL CALL
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0. 2.
R. #60 APPROVAL OF NEW BOARD POLICY D-05 STATE, FEDERAL AND OTHER OUTSIDE FUNDING
Approval of recommended revisions to Board Policy D-05; STATE FEDERAL AND OTHER OUTSIDE FUNDING, as shown on the following pages. First reading at the February 3, 1997, Board of Education meeting. (Tammy Carter)
MOTION; SECOND;
Michael Carter Thelma R. Parks
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY D-05; STATE, FEDERAL AND OTHER OUTSIDE FUNDING, AS SHOWN ON THE FOLLOWING PAGES. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION In regard to Board Policy B-45: SCHOOL DISTRICT PLANNING, Mrs. Parks asked that the words in the policy, "develop a plan for all major priorities and initiatives," be explained a little more specifically. She asked if they would just be things offered by the Board or senior staff? "
38
115
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Crawford said there would certainly be things that the Board and senior staff brings to them, but the reason they used the word "major" is that if we do have things in writing, they need to be of significance, rather than writing so many policies and procedures that we get bogged down.
Mrs. Silver noted on Board Policy D-05, that she hoped it would be very clear to PTA's, Scouts, or groups that have equipment in the school, that it needs to be marked whether it's the property of the group or of the school. She said she hoped any regulations which go with this would clearly outline ways to mark equipment that belongs to another group that is housed within a school so that it will be clear from year to year. Mrs. Parks noted that in regard to anything that is given to the school, it should be so designated that it becomes the property of the school and stays there. Mr. Bogle said he had some real misgivings about the language. He felt it would discourage some people from giving because they may be uncertain whether or not it will be there in six months.
Mr. Walker said it was his intent that if someone gives something to a specific school, that it stays at that school. Mr. Bogle asked Dr. Crawford what the intent was if for example someone should donate furniture to a school for the teacher's lounge and three years later the principal transfers to another school, and wants to take that furniture with her, what would the district's position be? Dr. Crawford said it would definitely stay at the school. He noted that one reason they had not been real specific is because if the purpose of a school changes from maybe an elementary to a middle school, items given might be of greater use in a different school. Mrs. Silver suggested a regulation be made to make the policy clearer and still be easy to alter with the times. Mrs. Carter noted they could do this and she would prefer to do it that way. She said the reason they wrote this the way they did is because state law makes the Board responsible for all district policy.
Dr. Crawford said the points mentioned here were significant and they had spent some time discussing this at the Senior Staff Meeting. They felt they needed some leeway and a regulation would allow it to be through a procedure.
39
M-7
116
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-8 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
SCHOOL DISTRICT PLANNING RBCOfcjMElÂŽED NEW POLICY
:r. order to ensure that students are best prepared for the changing
demands
of
the
future,
establishment
the
of
comprehensive district planning process is critical.
an
ongoing,
This planning
process should: 1.
Identify, analyze, and plan to cope successfully with the
major internal and external factors that will affect what and
how
students
learn
and
how
the
public
schools
function as an integral part of the community over a ten- •
year period. 2.
Establish a limited number of program improvement goals to be achieved, .through sustained effort by all district
staff over three to five-year periods. 3.
Develop written multi-year plans for all major priorities and
initiatives,
including major
activities,
expected
outcomes, time lines, responsible persons, and required resources.
4.
Base major budget decisions on strategic plans.
1 of 2
85
40
117
A
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-9
(continued)
The Board will participate in planning through an annual planning
conference with the superintendent and his/her identified staff.
This annual planning conference will include a review of progress on the implementation of priorities,
initiatives,
and strategic
plans, to determine which goals have been achieved, whether any new
efforts are needed, and to review major issues that may affect the future.
It also will consider annual objectives and strategies
proposed by the superintendent to achieve goals. The
superintendent will develop necessary, procedures,
forms,
or
other measures to implement the goals of this policy.
86
2 of 2 (B-45)
41
J
118
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
u
H-10 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
2-12-97
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
D-05
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
8-19-96
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence”
STATE, FEDERAL AND OTHER OUTSIDE FUNDING
STATE AND FEDERAL AID ELIGIBILITY
The Board is to be kept informed of sources of state,
other
funds
the
for
enhancement of superintendent,
support
of
the
schools
educational opportunities or
designee,
shall
in
apprise
federal,
and/or
the
for
district.
the
Board
and
the The
of
the
district's eligibility for general or program funds and to make
recommendations for Board action. GRANTS 7\ND GIFTS FROM PRIVATE SOURCES
The Board encourages the participation and involvement of patrons,■ private foundations and businesses 'in support of the district.
GRANTS The Board encourages the''development of proposals by employees to private foundations and other sources of financial aid.
is of the essence, proposals
and
the superintendent,
submit
grants
that
or designee, conform
to
When time may develop
the
established in this policy and advise the Board of the prior to mailing applications.
criteria
intent,
Such an application must formally
be presented to the Board at the next Board meeting.
1 of 3
87
42
119
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
M-11
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
The criteria for such activities shall:
A.
Be based on an objective that relates to the established
goals and objectives of the district;
B.
Provide measures for evaluating whether or not project
objectives are being or have been achieved; C.
Conform to state and federal laws and to the policies of the Board; and
D,
the
Become
property
of
the
district
and
under
the
complete control of the Board once the grant is accepted.
When such grant supported with
funding closes, general
funds.
the Tiny
funded program will not be
exceptions must
have
prior
approval of the Board of Education.
GIFTS Gifts which may serve to enhance and extend the work of a school may be received by the district.
Although the Board will attempt
to honor the desires of donors who donate gifts to specific schools
or
for specific purposes,
other donated goods,
items
acquired by
Equipment
equipment,
furnishings,
or
contributed to the schoolsj_ including those
the
district
from donated
funds,
become
the
property of the district, and is/a^e subject to the same controls and regulations that govern the use of other school owned property.
2 of 3 (D-05)
43
/
/-
120 MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-12 BOARD MEMBERS' BUSINESS/COMMENTS
Individuals services
or
will
(continued)
organizations
desiring
counsel
school
with
to
goods
contribute
officials
regarding
or the
acceptability of such contributions. Contributions
of
installation
or
commitments
from
superintendent's
that
goods
maintenance,
school office
initial
funds
for
involve
may
Board
shall
or
major
costs
continuing
be
presented
consideration
and
for
financial
by
the
approval.
Items donated must meet specifications acceptable to the district if repairs are to be made from district funds.
Legal Reference:
Oklahoma Statutes 70 ยง5-117 3 of 3 (D-05)
99
44
121
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 H-13
BOARD
MEMBERS
COMMENTS
Mrs. Silver commented on a newsletter she had received from one of the schools stating there would be a PTA Council Meeting at Lafayette Elementary School tomorrow night at 7:00.
Mr. Walker mentioned a memorandum from Mr. Terry Wolfe regarding painting guidelines. He said he appreciated their efforts in bringing this forward, and he felt it is important that volunteers and patrons in the district have some type of guidelines when they want to help paint a school. He said he asked that the language be changed to be a little more specific before it was sent out to the school to say that if volunteers could not pay for the paint, that the district would furnish the paint for them at no cost. Also, another item said those groups would be responsible for all the other materials, he noted he thought the district should furnish the brushes, rollers, tarps, etc. He thought this would help the schools immensely. Mrs. Parks said this week brings to a close a celebration of Black History Month which was begun as an institution in these United States. She said she was really pleased that parents who called said schools are beginning to honor the Black History month and have programs related to it. She commended the school district for allowing that to happen, and noted she was very pleased that such large numbers of schools participated. She reported on her attendance to the School Law Day Conference held at the Clarion. She suggested that Professional Development or the Administrative Team have some of the representatives from this conference come and discuss school law. She thought it would help teachers and administrators be more informed about the laws that govern the schools.
Mrs. Parks-noted that Mr. Truly Clark would be leaving the district, and expressed her appreciation to him for the things he has done in our district.
She congratulated Mr. Bogle for his re-election as Board President. Mr. Bogle commented on plans the Board had made when they were working on the goals and objectives. He noted they did talk about having another planning session after the new Board member had been seated. He asked Mrs. Lambeth to begin working on finding a date for this if there were no objections to it. Dr. Crawford said Mrs. Reid, Director of Communications, had provided them with a schedule of staff's involvement in setting some preliminary strategies and objectives, and it would culminate hopefully around the first of April.
Mrs. Parks commented favorably on the booklet put out by Mrs. Reid on the District Details on Media Coverage. LEGAL
REPORT
LEGAL REPORT
Mrs. Tammy Carter, Associate Counsel, said she did not have anything to report this evening.
TREASURER
REPORT
TREASURER’S REPORT
Mrs. Sandy Henry, Treasurer, presented a routine treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.) SUPERINTENDENT'S
1.
REPORT
Certified Workplace Medical Plan
(Nick Kelly)
Dr. Crawford noted one of the major concerns of the Board was that the Workers' Comp program needed to be evaluated and improved. He said he thought this had taken place. He stated that our philosophy is that we intend to care for our employees that are injured on the job, but we also intend to prosecute those where fraud is evident. He noted Mr. Kelly has a very important matter to discuss with the Board.
45
SUPERINTENDENT'S REPORT
122
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
M-U SUPERINTENDENT'S REPORT
(continued)
Mr. Kelly presented brief highlights of the Certified Workplace Medical Plan. He said in concept it is an HMO for Workers' Compensation. The last session of the legislature passed a bill which allowed employers to enter into a Certified Workplace Medical Plan. Through this, the district would contract through one of the seven or eight providers of these plans that work by getting together networks of doctors, clinics, and hospitals giving the district a discount off the standard workers' compensation medical rates, and guaranteeing access to treatment and specialists quicker than the doctors we use now. He noted estimates are that the district could save from $150,000 to $200,000 off the workers' compensation costs and improve the quality of care they are getting with less time off and fewer medical bills. Mr. Kelly reported they had been working with the district's collective bargaining units throughout the process and at the March 24 meeting, they hope to bring a recommendation on a vendor on this Certified Workplace Medical Plan. He noted the third party administrator the district is now using highly recommended this to them to reduce workers' compensation costs.
Dr. Crawford said he had been in a district that had this concept and it really provided quite a benefit to the employees and does affect positively the workers' compensation claims. He stated he thought the Board would be pleased with the budget process this summer with the progress being made in addressing the workers' comp problem. DISCUSSION
Mr. Yeargain asked how this would lower workers' compensation? Mr. Kelly said various networks will take a discount of 10 to 15% off the standard workers' comp fees doctors charge. He said it is done by volume discount. Mr. Bogle asked what kind of company this would be? Mr. Kelly noted that the major owners of the companies are hospitals. He said eight are certified by the State. Dr. Crawford said it provides the district with competent medical personnel to address and advise employees that do encounter workers' comp claims. He said some doctors will take advantage of a situation, but this would provide the district with a little better control. Mrs. Parks asked how they could offset a situation where an employee is at risk for dismissal, but they move into a situation where they claim workers' comp in order to avoid that kind of dismissal. She felt they need to really scrutinize the workers' comp program. She asked again how they could offset that situation?
Mr. Kelly said he thought it has to be done on a case by case situation. He said they would just have to be as diligent as possible in all the processes of workers' comp claims to verify that the claim is accurate or should be denied. Dr. Crawford said the risk manager is also the investigator type. He noted some may slip through the cracks, but not many will be able to with the fairly sophisticated system we now have in place. Mrs. Parks noted again that she thought they really need to look into this.
Mr. Yeargain asked when they were going to get a real working plan on a safety program. Mr. Kelly said they are working on one and hope in the next month or two to bring to the Board some of the progress that has been made on the overall safety plan including investigation of workers' comp claims, training, inspection, etc.
46
F
123
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
SUPERINTENDENT'S REPORT
H-15
(continued)
Wr. Crawford commented that Jan Edwards, Legislative Liaison, is keeping hem quite well informed about the legislative proceedings and they hope Io hear more from Mrs. Edwards on this matter.
Mr. Bogle commented on the Board's process of dealing with these issues, e said one of the challenges is to allow every Board member ample <|jpportunity to discuss items being acted on, but it is also necessary o limit discussion to just those items that are on the agenda. He said e would attempt to keep the Board discussion more focused and work with card members as they are discussing these items. URCHASING
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business Items as listed on the following pages. (Items A - I)
j :OTION: ECOND;
Michael Carter Kenny Walker
] :OVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH I S LISTED ON THE FOLLOWING PAGES DLL ALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
R. #61 APPROVAL OF PURCHASING AND GlsNERAJ. BUSINESS ITEMS A THROUGH I
aye aye aye
iOTION CARRIED 7-0. Approval to Initiate a 70 Month Lease/Purchase Agreement with National Computer Systems, Inc.
Approval to initiate a 70 month lease/purchase agreement with National Computer Systems, Inc., Minneapolis, MN, for high speed scanners and to eliminate and replace the existing lease/purchase agreement. This agreement would provide for one Opscan 21 OMR scanner and one 5000 i optical image scanner with all associated peripheral hardware, software, training, and maintenance included for the duration of the agreement. The total monthly cost will be $4,307.00, which is the same as the current budgeted lease/purchase agreement. No additional General Fund budget allocations are requested or required. Annual renewal by both parties is required, and applicable Board policies and state laws regarding multi-year contracts will be included in the agreement. At the end of the contract period, the Oklahoma City Public Schools will own this equipment. (Dr. George Kimball)
APPROVAL TO INITIATE A 70 MONTH LEASE/ PURCHASE AGREEMENT WITH NATIONAL COMPUTER SYSTEMS, INC.
This expenditure will be charged to General Fund Accounts;
711-000-2844-440-000-0000-000-055 Hardware Lease/Purchase 711-000-2640-430-000-0000-000-055 Maintenance MONTHLY TOTAL
$ 2,863.00
1,444.00 $ 4,307.00
A.pproval Exempting Star Spencer High School Alumni Organization from the School Activity Fund Approval for exemption from school activity fund for the Star Spencer High School Alumni Organization. This request is in accordance with Board Policy D-09 and Regulation D-09-R1. (Dr. Guy Sconzo)
u
47
APPROVAL TO EXEMPT STAR SPENCER HIGH SCHOOL ALUMNI ORGANIZATION
124
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-16
PURCHASING AND GENERAL BUSINESS
Contract with OU Health Sciences Center for Nursing Services for Emerson Teen Program.
CONTRACT WITH OU HEALTH SCIENCES CENTER FOR NURSING SERVICES
Approval of a contract with OU Health Sciences Center for nursing services for Emerson Teen Program in the amount of $30,000. This expenditure is to be charged to General Fund Account 711-000-2135330-000-0000-000-085. (Dr. Guy Sconzo) Approval of Site Licenses for Superlink Software from Multimedia Galleries to Be Used by Professional Developmental Center.
APPROVAL OF SITE LICENSES FOR SUPERLINK SOFTWARE
APPROVAL TO PURCHASE XEROGRAPHIC PAPER
Approval of site licenses for superlink software from Multimedia Galleries in the amount of $12,000 to be used by Professional Developmental Center. This expenditure is to be charged to General Fund Account 711-311-222-810-000-0000-000-025. (Dr. Guy Sconzo) E.
Paper
for Use
by
the
Supply
Confirmation Approval for Steamatic of Oklahoma City to Perform Cleanup and Deordorizinq of Capitol Hill High School.
Confirmation approval for Steamatic of Oklahoma City to perform cleanup and deodorizing of Capitol Hill High School as a result of the January 22, 1997, fire at a cost of $41,115.99. Cost of cleanup and other related loss will be reimbursed by the District's insurance for any expense over the $10,000 deductible. (Authorized for expenditure in accordance with Board Policy D-12.) (Mr. Truly Clark) Approval to Reimburse Midwest Mechanical Contractors, Equipment Loss in the Harding Middle School Fire.
APPROVAL TO
midwest
lECHANICAL :ONTRACTORS, INC.
PPROVAL TO URCHASE ELECTRICAI UPPLIES
Approval to Purchase Xerographic Department from Zellerbach.
Approval to purchase xerographic paper for use by the Supply Department (warehouse stock) from Zellerbach, who submitted the low quotation (7 requested - 6 received) . This purchase, in the total amount of $71,759.60, is to be charged to General Fund Account 711000-3200-610-000-0000-000-039. (Mr. Truly Clark)
APPROVAL FOR 3TEAMATIC TO ’ERFORM CLEANUP )F CAPITOL HILL riGH SCHOOL
reimburse
(continued)
Inc.,
for
Approval to reimburse Midwest Mechanical Contractors Inc., $8,095.97 for equipment loss in the Harding Middle School fire. This expenditure is to be charged to General Fund Account 711-0004700-450-000-0000-000-032. (Mr. Truly Clark) H,
Approval to Purchase Electrical Supplies for Use by the Maintenance Department. Approval to purchase electrical supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (10 mailed - 6 returned): (Mr. Truly Clark)
Voss Lighting Hunzicker Brothers Grainger Graybar Electric Consolidated Electrical Dist. TOTAL
Inc.
$ 12,317.70 9,546.50 1,004.56 55,557.42 9,190.47 $ 87,616.65
These purchases are to be charged to Building Fund Account 721-000-2620-610-000-0000-000-051. (ITEM I RELATES TO A BOND ISSUE PROJECT) APPROVAL TO PURCHASE IBM MULTIMEDIA S/ORKSTATIONS
I.
Approval to Purchase IBM Multimedia Workstations from MicroAge INfosvstems Services for Elementary and Secondary Schools, Classen School of Advanced Studies Media Center, and Thelma R. Parks Elementary School. Approval to purchase IBM multimedia workstations from MicroAge Infosystems Services for elementary and secondary schools, Classen 'School of Advanced Studies Media Center, and Thelma R. Parks Elementary School. This expenditure in the amount of $ 178,690, will be charged to the following accounts:
48
125
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
PURCHASING AND GENERAL BUSINESS
H-17
(continued)
711-012-1000-650-000-0000-000-706 711-000-2800-740-000-0000-000-055 731-117-1000-740-191-1040-000-350 TOTAL
$ 18,558.00 120,558.00 39,574.00 $178,690.00
DISCUSSION In regard to item A, Mrs. Silver thanked Dr, Kimball and his staff for having the foresight to upgrade materials when other people have not been able to do that.
Mr. Walker asked if item F is going to help get the classrooms back in order?
Dr. Crawford said this was primarily to get the smoke odor out of the building and to clean the building. He noted he had information on his desk that would be provided to the Board in Thursday's packet on the process that they would like to ask the Board to use to enable them to get the insurance money to get those classrooms back in shape. Mr. Walker asked on item I regarding computers, if this was all Bond Fund money? Dr. Kimball responded that the $39,574.00 for the Parks Elementary School is the only bond money involved in this request. He noted the other money was General Fund money.
Mr. Walker asked if it was budgeted money and what the purchases were? Dr. Kimball said the $120,000 item is for one of the same workstations for each school for the elementary secretary for administrative purposes. He said they had not upgraded administrative machines in six years or longer. He said these new machines would enable them to do the administrative tasks that they need to do. He said all the machines were faster, more powerful, have more memory and hard drive storage than even the bond machines they put in two years ago. In response to a question from Mr. Yeargain, Dr. Kimball said the $18,000 for nine of these same machines for the Classen Media Center to bring it up-to-date and to eventually house the Follett software that will be on the network to be able to check books in and out and replace the card catalog. He noted the $39,000 was the same machine to function as the workstations in the Thelma Parks Elementary School computer lab. He said they would still need to get a file server and the associated software for that school. He said this was the Bond Fund money and there was still more money in the Bond Fund for more computer purchases for the Parks Elementary School, and there is still Bond Fund money for the McAuliffe School. Dr. Crawford commended Dr. Kimball also for the good price he was able to get on these machines, and they are full warranty.
Mr. Bogle asked when the hardware would be installed in the schools? Dr. Kimball said he thought it would be soon. He noted they could have E-mail capabilities by next school year. Mrs. Parks said she noticed only one school was listed on the certification statement, and asked if all these schools are a part of the certification statement. Dr. Kimball noted the certification statement relates only to the bond expenditures. In response to a question from Mrs. Parks, Dr. Kimball said these are just the workstations and multimedia stations for the media center, but this is only a portion of the proposition 2 funds devoted for the Parks School. Mr. Walker asked if the $39,000 for the Parks School was comparable to what the other schools had received? Dr. Kimball said they were getting more powerful machines for that amount of money.
Mrs. Parks asked how much money the other schools got? Dr. Kimball said $87,500 per school was allocated in proposition 2. He noted this $39,000 for the Parks School would be deducted from that amount.
49
126
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
P
M-18
STATEMENT(S) OF CERTIFICATION
TO;
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of IBM multimedia workstations from MicroAge Infosvsterns Services for Thelma R, Parks Eleaentarv School in the Board of Education Meeting agenda of February 24, 1997 is proper inwall respects and is within the guidelines for the projects approvod by the electors of this district in the October 12, 1993, Bond/jlectif Dr./George Kimball
Date
50
127
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
P E R S 0 N N EL
1.
Approval
MOTION; SECOND:
------------------- nH-19
E N C UMBRANCES
AND
of items la,
lb. and Ic as listed below.
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES ITEMS lA, IB, AND 1C AS LISTED BELOW. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0. a.
Approval Payroll.
to
Issue
1996 -97
Purchase
Orders
for
March,
1997,
Approval to issue 1996-97 purchase orders to encumber the following payroll for March, 1997.
AMOUNT
P.O. NO.
FUND
OCAS CODE
9720040
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$ 9 ,300,000.00
7-21-000-5300-100
$
150,000.00
7-22-000-5300-100
$
500,000.00
7-23-000-5300-100
$
800,000.00
9720041
9720042 9720043
Ratification of January, 1997, Payrolls. Approval for ratification of January, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows 1996-97 1996-97 1996-97 1996-97
General Fund Salary Building Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
$ 8,044,901.22 $ 114,321.22 $ 688,129.24 $ 358,545.60
Approval of Personnel and Encumbrances as listed on the following pages. (Dr. Vern Moore and Mr. Belphry Dean)
DISCUSSION Mrs. Parks asked a question on page 95 in regard to a Title 1 Resource teacher who has a master's degree making an annual salary of $24,200.00 and the person just below her is a Media Specialist with a bachelor's degree making $26,695.00.
Dr. Moore said the Resource teacher is a classroom teacher and the Media Specialist is on the media specialist salary schedule. He said they are on different salary schedules and work a different work year.
Mrs. Parks noted she wished they could use a different format on the encumbrances so she could understand more clearly what they are voting on.
51
R. #62 APPROVAL OF PERSONNEL AND ENCUMBRANCES ITEMS lA, IB, AND 1C
128
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-20
PERSONNEL AND ENCUMBRANCES
h-
(continued)
Mr. Belphry Dean, Administrator of Purchasing, explained that they were doing a diligent job trying to find the actual names of a lot of these companies and they will continue doing that, but in order to get those on the encumbrance and get the business taken care of for the individuals requesting, they show up in this manner sometimes. He said they will continue to try and correct that so that in the future when they receive a purchase order, the name will be corrected. Mrs. Parks inquired about several encumbrances,
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9707759 through 11-9708460) written during the period 1/28/1997 through 2/10/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9707759 to 9708447 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VdhDerBurg Internal Auditor
52
Date
129
PERSONNEL EMPLOYMENTS EPPECTIVE DATE
SITE/ ASSIGNMENT
SCHEDULE STEP/LANE
ANNUAL SALARY
02/03/97
735/03
$ 10,424.00
Classen Adjunct Computer Instr
01/21/97
435/00
$
Eugene Field 1st Grade Teacher
01/21/97
01/03/BA
$ 23,170.00
Lee Title I Resource Teacher
01/29/97
01/03/MA
24,200.00
Media Services Media Specialist
01/27/97
06/03/BA+
26,695.00
Columbus PE Teacher
02/04/97
01/03/BA
23,170.00
Cleveland Kdg/Pre-Kdg Teacher
01/30/97
01/03/MA
24,200.00
Adams Entry Kitchen Asst
01/23/97
471/01
Harding Entry Kitchen Asst
01/09/97
471/01
4,480.00
01/09/97
471/01
4,480.00
01/21/97
471/01
4,480.00
01/09/97
471/01
4,480.00
01/29/97
471/01
4,480.00
NAME PROFESSIONAL-TECHNI(JAL:
Kay Epperson
Karen Montgomery
Even Start .5 Parent Facilitator
14.75/hr
CERTIFIED: Kenneth Johnson
Cheryl Lewis Marcia Munda
Kent Quanstrom Shannon Winn
CHILD NUTRITION: Mary Bryan
Maria Carrera Betty Chapman
Brinda Embery Paula Farmer
Kenion Hassan
Lee Entry Kitchen Asst Prairie Queen Entry Kitchen Asst
Lee Entry Kitchen Asst
Fillmore Entry Kitchen Asst
$
4,480.00
95
53
/
130
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
M-22 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CHILD NUTRITION,
EFFECTIVE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
SCHEDULE STEP/LANE
CO2 it'd:
4,480.00
01/21/97
471/01
01/09/97
471/01
4,480.00
01/28/97
471/01
4,480.00
01/23/97
471/01
4,480.00
01/29/97
471/01
4,480.00
01/21/97
471/01
4,480.00
01/29/97
471/01
4,480.00
Pierce Entry Kitchen Asst
01/23/97
471/01
4,480.00
Kayode Adebiyi
Jefferson MD Asst
01/29/97
103/01
Ruth Chavez
Linwood Bil Asst
01/27/97
103/01
8,021.00
Juliana Chic
Gatewood .80 Bil Asst
01/27/97
103/01
6,416.80
Marion Coe
Jackson Library Clerk
01/29/97
130/06
9,810.00
Positive Tomorrows Administrative Sec I
01/14/97
166/01
12,721.00
Taft SED Asst
01/29/97
101/01
7,813.00
Cleveland CSA
01/30/97
101/01
7,813.00
Cleta Jennings
Prairie Queen Entzy Kitchen Asst
Kathleen Long
Lee Entry Kitchen Asst
Patricia Norton
Madison Entry Kitchen Asst
Sylvia Olvera
Hillcrest Entry Kitchen Asst
Jean Sanders
Eisenhower Entry Kitchen Asst
Michelle Slayter
Southern Hills Entry Kitchen Asst
Pamela Smith
Western Village Entry Kitchen Asst
Sara Wells
$
CLASSIFIED:
Yvonne Cotton
Deborah Curtis
Connie Dunford
96
54
$
8,021.00
131
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-23
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
SCHEDULE STEP/LANE
ANNUAL SALARY
CLASSIFIED, conf di Sat A Harjo
Juanita Howard
Gayle LeBlanc Donna Prather
Stacey Ratliff
Edgar Rueda Ruth Terronez
George Thomas Joshue vu Tran
Lee Walker
Westwood Media Asst
01/22/97
110/01
Jefferson MR Asst
01/29/97
103/01
8,021.00
Hayes CSA
01/21/97
101/06
8,787.00
Northeast Registrar
01/30/97
131/01
8,914.00
Eisenhower .5 Kdg CSA
01/27/97
101/01
3,906.50
Monroe Bil Asst
01/27/97
103/01
8,021.00
Stand Watie EDK Asst
01/30/97
101/08
9,370.00
Garden Oaks EDK/CSA
01/13/97
101/01
7,813.00
Northeast Bil Asst
01/27/97
103/01
8,021.00
Johnson . 5 MD Asst
01/23/97
103/01
4,010.50
Bus Assistant
01/27/97
104/01
$
8,006.00
TRANSPORTATION: Bobbie Buchanan Samuel Hall
Training Supervisor
02/03/97
176/01
$
5,050.00 18,799.00
97
55
J
132
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-24’
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
DATE
ABANDONED POSITION i
TRANSPORTATION: Cynthia Chandler
Jimmy Rolfe David Wallace Latonia Wiest
Bus Driver
01/24/97 01/17/97
Bus Driver
01/16/97
Bus Driver
01/28/97
Bus Driver
98
56
134
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
K-26 PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the follcving resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
ADMINISTRATIVE:
Truly Clark
Service Center Operatione/Director
04/01/97
PROFESSIONAL-TECHNICAL: John Marshall/Adjunct Physical Cond.
02/03/97
Jane Frame
Health Services/School Nurse
02/07/97
Robert Hollins
Harding/Math/LA Teacher
Kent Quanstron
CERTIFIED:
Wendy Perry
Stephanie Tate
Western Village/2nd Grade Teacher
01/06/97 02/21/97
Willow Brook/1st Grade Teacher
01/21/97
John Marshall/Kitchen Assistant
01/29/97
CHILD NUTRITION:
Frenchy Carter
Karen Luailey
Parmelee/Kitchen Assistant
01/27/97
Southeast/Kitchen Assistant
01/08/97
Mary Brown
Jackson/Library Clerk
12/20/96
Betsy Fernandez
Jefferson/Bilingual Assistant
Helen Rozzell
CLERICAL:
LaDonna Laskey
Elizabeth Lively
Kenneth Madison Ryland Moore
Camen Richardson Edgar Rueda
Molly Thorton
Moon/SED Assistant Nichols Hills/CSA
02/05/97 02/14/97 01/10/97
AEF/Juvenile Detention/SED Assistant
01/23/97
Budget & Financial Mgmt/Payroll Clerk
02/14/97
Alter Middle School/Principal's Sec
01/28/97
Monroe/Bilingual Assistant
02/05/97
AEF/Betty Chase Center Accents/ MD Assistant 100
58
02/07/97
135
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
H-27
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G—33, the folloving resignations are provided as "information only" in the Personnel Report of the Board ^enda: NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
CUSTODIAN:
Larry Johnson
Colunbus/Custodlan
02/14/97
Bus Assistant
01/24/97
Bus Driver
01/27/97
TRANSPORTATION:
Moussa Ba Edith Dixon
Willie Johnson
Bus Driver
01/23/97
101
59
136
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-28
EDUCATIONAL
EPORT ON HARTER SCHOOLS
REPORT
(when scheduled)
Charter Schools Dr. Sconzo presented a report on Charter Schools. He explained that charter schools came into existence based on a philosophy and belief that one way to improve education for children is to give autonomy and decision-making authority to that level most closely associated with serving children, which is the school level. He noted it is a vehicle for providing individual schools with the autonomy and discretion which had heretofore been provided to school districts as governing bodies but not to individual schools. He stated that though legislation had been introduced in this session both on the house and senate sides to create charter schools from a legislative standpoint, he felt it was important to underscore the fact that with the deregulation legislation we have had in our state for the past two of years, the vehicle already exists for School Boards to move toward and implement charter school concepts going the deregulation route. Dr. Sconzo noted the target benefit to charter schools is improved educational services to children by affording not only autonomy and discretion to the school level personnel as well as parents, but also affording it with some strong accountability. He said a good analogy would be like a school district's relationship to the State Board of Education. As the State Board oversees and monitors compliance with local school districts, local school districts would have that kind of relationship with charter schools. He said charter schools do not exist without controls, and are held accountable to comply with various laws and regulations that are highly valued and important. Charter schools are subject to all the laws governing the use of public funds and must have an annual audit to be sure they are complying with all the state laws and regulations with respect to the management of public funds. In addition, they must be non-sectarian in their programs and admissions policies, as well as employment policies and practices. In answer to the question as to how charter schools are funded. Dr. Sconzo said they are public schools and are funded the same as local school boards and districts. They may not charge tuition.
Dr. Sconzo noted that the process they are recommending for formation of charter schools is through the deregulation/statute waiver process. He said the Board in their mission, vision and goals for the district had underscored the importance and expectation for staff to be innovative and pursue reform solely in the interest of improving educational services. Dr. Sconzo stated, "We think charter schools hold promise as another means of achieving that end." DISCUSSION
Mrs. Parks asked if there were some schools in the Oklahoma City School District who were wanting charter schools?
Dr. Sconzo said he did not know, but it would be their recommendation if the Board chose to want them to go forward in this work, to afford the charter school concept to all of the schools and allow interest to come from them, not picking and choosing. In response to a question from Mrs. Parks, Dr. Sconzo said he thought charter schools would be a compliment to magnet schools.
Mr. Bogle noted one of the issues he felt the Board was going to be extremely interested in regarding charter schools is the issue of liability in terms of budget and personnel. He noted that in many of the states, most of the charter schools are really oriented to either the high challenge or special needs population. He said he did not think we are looking at so-called "private" public schools that may be catering to populations that are elite. He added this certainly is not going to answer all of our problems and concerns, but it may just give us another tool to work at improving our district's educational opportunities.
60
137
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
EDUCATIONAL REPORT
M-29
(continued)
Mrs. Parks asked where the legislature is regarding charter schools? Dr. Sconzo said the house bill on charter schools has come out of the education committee and will go to the house floor. There is a senate bill, which is referred to as a shell bill, meaning it does not have a lot of detail and substance in it yet. It has come out of the Senate Education Committee and is moving to the senate floor. After both houses deal with and possibly pass their respective bills, they will go to a joint conference committee between the two houses where they will produce a singular charter schools legislative bill to be considered again by both the house and senate. He said time-wise it would probably be April or May. Mrs. Parks asked if it could be ready for the 1997-98 school year?
Dr. Crawford said the legislation only. He noted staff had been working on this concept for almost a year. He said it would be difficult but possible to implement the program by September, 1998. He added they hoped the process would continue, and if they chose to use the charter legislation instead of the deregulation, they hoped it would be fairly soon so staff would have an opportunity to investigate it before the Board makes a decision as to whether we might like to involve ourselves in charter schools. Mr. Yeargain stated he would be open-minded about this, and he could see some schools where it would work fantastic like Shields Heights, Lee, and Columbus, but he could not see these schools being able to get out on their own. He added he is curious to see how it comes out. Dr. Sconzo said it's really interesting to note in all the 27 states and the District of Columbia where charter schools are functioning, the majority of those schools he would describe to being analogous to the schools Mr. Yeargain mentioned, serving highly needed at-risk, poverty populations of children. He said the reality is the more challenging inner-city schools are the ones to date that have benefitted greatly from this kind of approach.
Mr. Yeargain noted this would be his concern, and if this would help them, he thought it would be fantastic, but what if it doesn't? He said he would like to see some more current information from these other cities. Dr. Sconzo said he would do that. Mr. Walker asked what type organization normally applies to become a charter school? Dr. Sconzo responded the experience had been very varied, and it would be difficult to say which is the most prevalent kind of charter school applicant. He noted some groups that have applied are faculties of an existing school as a group, parent groups, a consortium of business leaders in a community, or any combination of the above. He said the issue really is, "What are they applying for, and what are they saying they will do?" The sponsoring agency makes a decision stating they believe them, and will allow them to do that. He said we will come back at least on an annual basis and see if they are doing what they said they would do. He noted the sponsoring agency in all instances retains the right of denying at any point the charter because the contract has been broken by the charter school for whatever reason. Mr. Walker asked if the charter schools would have the autonomy to hire their own teachers, and would all the teachers have to be certified. Dr. Sconzo answered that it depends. He said the sponsoring agency really sets the parameters, but within those parameters, the charter schools will have a tremendous amount of freedom on how to do it. One example he gave was that teachers could be required to have a bachelor's degree but not necessarily a teaching certificate.
Dr. Sconzo stated the individual school would get the money normally given to support that school. They would have the option to purchase payroll services, accounting services, etc. from the sponsoring agency, do it themselves, or find another way to do it. Dr. Crawford said the state of Arizona has granted approximately 125 charter schools within the last year or so, and it sounds as though they are in jeopardy because there were very little guide lines handed down. Too much autonomy was given those schools too quickly.
61
138
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 M-30 EDUCATIONAL REPORT
(continued)
Dr. Sconzo noted that really enforces why they felt they needed a minimum of 18 months to do it properly. He said liability is one of many issues where we, as educators, really need to be consulting with our legal counsel and have their opinion of how such charters or contracts really need to be framed.
Mr. Bogle said the average number of charter schools in a state is 8 or 10 or less in most states. He noted he would be surprised if there were more than 2 or 3 schools in our district that would apply for this. Mrs. Parks stated she really had some concerns with this. She said if they are designed as had been projected on the screen and really follow through with the purpose and mission, it could be an alternative toward fulfilling our mission and goals. On the other hand, if it's done to pull out and become an elitist school, Mrs. Parks said she had some real concerns about that. She noted that Mr. Bogle had pointed out that they may not have that many, but whatever the number, unless we really monitor their purpose and their mission, etc., we could have a real situation in this school system with money being pulled from our school district to support those charter schools.
Dr. Sconzo said those are the kinds of safeguards we would want to put in place. He affirmed that as a staff their eyes are on educating children and not the political part of it. Mr. Bogle said he thought, as Mr. Yeargain had said, that the Board should be educated so that if this comes to pass they will be prepared to make a decision if charter school applications should come to them. He added charter schools have seen a broad support from both the conservatives and liberals, and has lost a lot of its political explosiveness because it has been endorsed by so many people. He noted also, that he thought there were some funding opportunities lining up for charter schools and this may be an opportunity to enhance our funding which was a part of one of our goals.
Mrs. Silver asked in regard to buildings, where the school would be held? If they do use a building, do they pay rent to the district? Dr. Sconzo said in situations where existing public schools have been converted into charter schools, they have done so through an application that they are either serving the existing attendance or through the application process they've asked to serve by application to anyone in the school district, or a combination of both. He said they have not paid rent for the facility in all of the examples where the school already existed as a public school. He said there had been many examples where closed facilities or other facilities not owned by a local Board of Education have been used for charter schools. He said in regard to additional funding, that relates to facilities so there would be some start-up money provided as an impetus for some charter schools who might want to go that route. Mrs. Silver noted her concern was that if they wanted to use a certain building and then opened up applications across the district, it could really mess up attendance areas.
Dr. Sconzo noted anything could happen, but it's the local Board of Education, the sponsoring agency that has the final say. UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
62
139
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997
CITIZEN S'
COMMENTS
H-31
(NONE) BOARD
MEMBER S'
COMMENTS
(NONE) Mr. Bogle announced there was no business to be considered from the executive session.
ADJOURNMENT
There being no further business, the meeting adjourned at 9:41 p.m. The motion for adjournment was made by Thelma R. Parks and seconded by Tom Yeargain . On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
63
R. #63 ADJOURNMENT 9:41 P.M.
140
MINUTES OF THE SPECIAL MEETING OF FEBRUARY 24, 1997 H-32
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minutes ^proved ___' 1997.
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
the
by
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this 1997.
Clerk, Oklahoma City Board of Education
(SEAL)
64
day
141
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
; M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89
OF
OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 3,
1997, AT
6:00 P.M.
PRESENT:
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present Mr. Ron Bogle arrived at 6:18 p.m.
EXECUTIVE MOTION; SECOND;
SESSION
Michael Carter Tom Yeargain
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A; A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT, DEMOTION, DISCIPLINE, OR RESIGNATION OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1), AND B*. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2). ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Carter,
MOTION CARRIED 6-0.
aye aye aye
Mrs, Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board went into Executive Session at 6:11 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Rosa Lambeth, Board Clerk. The Board recessed at 6:25 p.m.
R. #64 EXECUTIVE SESSION 6:11 P.M.
142
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
M-2 IN
R. #65 RECONVENE IN OPEN SESSION 7:05 P.M.
OPEN
MOTION; SECOND:
SESSION
Terri Silver Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs. Mr. Mr. Mr.
MOTION CARRIED 7- 0.
Mrs. Terri Allegiance. 'Colors under Green. Mrs.
aye aye aye
The Board reconvened at 7 : 05 p.m.
Silver, District 3 Board Member, led the pledge of The Northwest Classen High School Army JROTC presented the the direction of JROTC Instructor, Lieutenant Colonel Paul Silver gave the invocation.
INTRODUCTION
R. #66 APPROVAL OF FEBRUARY, 1997 MINUTES
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
Puckett, Walker, Carter, Bogle,
VISITORS
OF
Mrs. Thelma R. McPherson.
Parks recognized Mr.
MINUTES
OF
MOTION: SECOND;
and Mrs.
PREVIOUS
Watson,
and Mr.
Frank
MEETING (S)
Kenny Walker Thelma R. Parks
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, FEBRUARY 3, 1997, SPECIAL BOARD MEETING, FEBRUARY 4, 1997, SPECIAL BOARD MEETING, FEBRUARY 7, 1997, AND SPECIAL BOARD MEETING, FEBRUARY 24, 1997.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
Mr. Bogle requested the agenda be changed to place Board Recognitions as the next item on the agenda. BOARD RECOGNITIONS
MEMBER S'
BUSINESS/COMMENTS
RECOGNITIONS
The following resolution from the Board of Education, acknowledging the contributions of Mr. Frank McPherson, was read by Mrs. Joyce Henderson.
RESOLUTION WHEREAS, Frank McPherson is retiring from his life's work as Chairman of the Board and Chief Executive Officer of Kerr McGee Chemical Corporation; and WHEREAS, Mr. McPherson serves as a role model and inspiration to the Oklahoma City and education communities; and
143
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
H-3 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
WHEREAS, Mr. McPherson showed his love for children using his leadership to establish a 30 station computer lab at Columbus Elementary School; organize a Columbus and Kerr McGee Tutoring Program; and became a HERO for Columbus Elementary School's students and staff; and WHEREAS, Mr. McPherson was the founding co-chairperson of the Education Round Table from 1991-1994 and served as the Chairman of the Oklahoma City Public Schools Foundation, Inc., for 1994 and 1995; and WHEREAS, He campaigned for businesses and the Greater Chamber of Commerce to become involved with the students in our schools; and because it is altogether fitting and appropriate to give recognition for his untiring support throughout the years;
NOW, THEREFORE, BE IT RESOLVED that the Board of Education of Independent School District No. 89 of Oklahoma County, does hereby acknowledge his outstanding leadership, both locally and nationally, upon his retirement.
2.
Recognitions of the following Academic Decathlon Competition:
winning
teams
in
the
District
First Place - John Marshall Hicfh School
Jennifer Wall Steven Fisher Dustin Hendrix
Dallas Frank Andres Guerrero Brian Gaeddert
Haley Wagner Zack Troutt
Second Place - U.S. Grant High School Darrel Mathews David Smith Frankie Cazares
Steve Van Wagner Mike Posada Brent Anderson
Sara Hubbard Chris Taylor Yvette Onuoha
Third Place - Douglass High School
Ivy Butler Jamila Harris Patrick Williams
Anabel Acosta Richard Hailey
Manuela Herrada Maria Litton
Recognition of the following teachers who have been selected as semi-finalists for "1997-98 Teacher of the Year"
Michelle Cornelius, Jackson Middle School Jean Henry, Hoover Middle School Virginia Kennedy, Southeast High School David Miller, Northeast High School Rochelle Roberson, Dunbar Elementary School Eileen Strong, Johnson Elementary School Lori Suitor, Capitol Hill Elementary School Patricia Watson, Sequoyah Elementary School Richard Weir, Quail Creek Elementary School
Recognition of the following staff members who accompanied and worked with students at the Middle Schools Science Camp at Camp Goddard: Classen School of Advanced Studies
Rosemary Eskridge
Charlotte Cornell
George O'Brien
Jerry Brooks Dorothy Smith
Barbara Forman Otis Hammond
Harding Middle School
Cliff Bowman Massalena Gordon Charles Taylor Jackson Middle School Debra Heitzman
Michael Seals
144
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Jefferson Middle School
Marsha Smith Mary Hynes
Joe Atwood Barbara Yates
Brett Hanlin
Diane Faulkner
Doris Johnson
Kasey Schafer Sharon Barnett Michelle Wallace
Janelle Randall Tom Hendricks
Linda Shell
Glenda Lusk
Moon Middle School David Garner Linda Clayton
Roosevelt Middle School Ed Holzberger Jean Hartman Linda Hendricks Rogers Middle School
Dave Jones CITIZENS' COMMENTS
CITIZENS' COMMENTS 1.
Ted Metscher, AFT, congratulated all the Teacher of the Year semifinalists. He spoke of concerns regarding raising the graduation requirements, and of the Labor/Management Committee.
2.
Ronald King, teacher at Northwest Classen High School, encouraged Board Members to attend the Teacher of the Year banquet on April 16.
3.
Anthony Shuler, teacher, had many positive remarks to make about the Southeast High School Teacher of the Year, Ann Kennedy.
4.
Lisa Pruitt, patron, noted her child had not been picked up several times this school year at the bus stop, and spoke of her concerns with the Transportation Department.
BUSINESS 1.
R.
iKH
Ge
BOARD POLICY F-09: NAMHilG FACILITIES AND DISTRICT PROPERTli AS AMENDED.
Approval of recommended revisions to Board Policy F-09; NAMING FACILITIES AND DISTRICT PROPERTY, as shown on the following pages. First reading at the February 3, 1997, Board of Education meeting. (Tammy Carter)
MOTION: SECOND:
Terri Silver Michael Carter
MOVE FOR APPROVAL OF BOARD POLICY F-09: NAMING FACILITIES AND DISTRIC PROPERTY AS AMENDED. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0. Amendment;
MOTION: SECOND:
Tom Yeargain Kenny Walker
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
145
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997 M-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
MOVE FOR APPROVAL OF BOARD POLICY F-09; NAMING FACILITIES AND DISTRICT PROPERTY AMENDED TO DELETE THE LANGUAGE "OR SUBSTANTIALLY RENOVATED" IN THE SECOND PARAGRAPH.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
no aye aye no
i. #68 APPROVAL OF FIRST AMENDMENT TO BOARD POLICY F-09
no aye aye
MOTION CARRIED 4 aye 3 no.
Amendment; MOTION: SECOND:
Terri Silver Michael Carter
MOVE FOR APPROVAL OF BOARD POLICY F-09: NAMING FACILITIES AND DISTRICT PROPERTY AMENDED TO INCLUDE THE LANGUAGE, "THAT FACILITIES AND PROPERTIES SHALL NOT BE NAMED FOR CURRENT EMPLOYEES OR SITTING BOARD MEMBERS."
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
R. #69 APPROVAL OF SECOND AMENEMENT TO BOARD POLICY F-09
aye aye aye
MOTION CARRIED 7-0.
2.
Approval of recommended revisions to Board Policy 1-38: GRADUATION REQUIREMENTS, as shown on the following pages. First reading at the January 27, 1997, Board of Education meeting. (Tammy Carter)
MOTION: SECOND:
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF RECOMMENDED GRADUATION REQUIREMENTS.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
REVISIONS
aye aye aye aye
TO
BOARD
POLICY
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
1-38
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mr. Tom Yeargain asked that the words "or substantially renovated," be taken out of the second paragraph of Board Policy F-09, and made a formal amendment to that effect. He noted, also, that Bodine and Moon schools do not have plaques. Mr. Yeargain thought all schools should have plaques, but he did not think they should have them for renovated buildings.
Mrs. Silver offered an amendment on Board Policy F-09 to include the language, "that facilities and properties shall not be named for current employees and sitting Board Members."
o
R. #70 APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY 1-38
146
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997 M�6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Crawford commented that this policy only addresses dedication plaques. No commemorative plaque has been discussed, especially for the Parks School, in case the Board would like to bring this forward at another meeting. In regard to Board Policy 1-38, Mr. Walker asked how they could require students to take more classes without an increase in the money?
Dr. Sconzo said all students now enrolled in our high schools are still taking the required full block 8 course load. He said that would not be changed by increasing the number of specified required classes for graduation. He noted a student could now get up to 64 credits over the four year period, and that would not change. He stated currently 46 out of the 64 credits are required, and this would change to make it a minimum of 56 out of the 64 to be required. He said this would change the staffing in terms of what teachers need for certification, but the overall allocation of teacher positions would not change. In response to a question from Mr. Walker, Dr. Sconzo explained that the intent of the task force that put together the recommended changes in requirements was to force the discussion of what a student's intentions are upon graduating from high school. This discussion would force the students and counselor to look at what the student needs to be registering in over the next four years in high school that would directly relate to their intention for their life during the fifth year.
Other items discussed were that the State requires 40 credits for graduation, and how students would be able to complete their requirements when they move from another school district. Dr. Sconzo noted that with Block 8 scheduling, students could complete the requirements in two years if only 46 credits are required. He said this was a prime motive in staff wanting to look into the increase in graduation requirements. He stated they wanted students to have more courses offered to them. Mr. Yeargain suggested going to 50 credits, but Dr. Sconzo said this would take only three years to complete. He noted 56 hours would get the student into the fourth year of studies, and they felt a four-year experience is the right high school experience.
Mrs. Parks asked what would happen to students who come in to our school system in their senior year having all the requirements by State, but not having 56 credits? Dr. Sconzo noted they will be able to graduate on the basis of what their sending school required for graduation, but they would be required to enroll in a full class schedule at the time they enter our school system. In response to another question from Mrs. Parks, Dr. Sconzo said he would check to see if there was a state statute that addresses the issue of a student who comes in the last two weeks and whether or not that student's grades that he is bringing with him would be added in with the other grades to make up a semester grade.
Mr. Bogle asked what the results were of a survey regarding student interest in additional foreign languages in the school. Dr. Sconzo reported as a result of the survey, at both the middle and high school levels, they have proposed to move forward in two ways. He said at both levels there is what appears to be sufficient interest to pursue languages other than the four which are currently offered. He noted one of the high interest areas was Chinese. He said they intend to turn to adjunct staff to offer those classes on a pilot basis at schools where one section of students were interested in pursuing a particular language. Mr. Bogle mentioned another avenue they might consider using was a new channel on Cox Cable available for education. Mr. Bogle asked what the fine arts classes would be to satisfy that requirement. Dr. Sconzo said they could go from arts history and to the performing arts in drama, dance, vocal, appreciation There is an array of visual arts such instrumental, or strings music. as painting, drawing, and in some schools photography based on student interest. He noted since House Bill 1017, the PASS objectives and the State Criterion Reference Testing will have art as a required test next year.
147
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997 W-7
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Silver asked if students could earn more than eight art credits? Dr. Sconzo said they could, and the extra credits would go toward their general electives. Mrs. Silver asked about a requirement for health. Dr. Sconzo said there was not, but the current requirement is for two credits and it is portrayed as PE/Health in the Curriculum Guide. Dr. Sconzo stated we do offer a semester class in what we would relate to as a traditional health class. He said it did not mean that ih has to be a semester of health and a semester of PE, but that a full year of PE would satisfy the graduation requirement.
Mr. Yeargain asked if the students would get credits for athletics. Dr. Sconzo noted the Board had approved the awarding of physical education credit for student participation in interscholastic athletics. He said there is no limitation on the amount of credits they can earn, and they will count toward general electives. Mrs. Parks inquired if the students in the high schools had been made aware of these requirements, and if not when they would be? Dr. Sconzo said they had not because they wanted the Board's approval first. He noted this would impact current eighth graders, also, and they would begin conforming to this next year. He said should the Board approve this, they would start the pre-registration process within the next two weeks.
148
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
u
M-8
j
BOARD MEMBERS' BUSINESS/COMMENTS
F
(continued)
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
F-09
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79
"Establishing Excellence"
3-3-97
REVISED:
NAMING FACILITIES TUJD DISTRICT PROPERTY
The Board shall be responsible for all decisions relative to the
naming of district facilities and property. be
The Board shall also
responsible for all decisions relative to
formal recognition
plaques or other forms of permanent recognition for the donation of property,
equipment or furnishings by private sources,
including
those items acquired by the district from donated funds. New
facilities
appropriate project.
shall
public
have
a
to
location
Dedication
dedication
commemorate
shall
plaques
approximately 20" x 24" in size,
plaque
be
made
the of
placed
in
an
construction cast
bronze,
and shall include the following
information: The name of the facility, the year built or renovated, the name and district of the members of the Board of Education, the name of the Superintendent, the architectural firm's name,
and the
The design of the plaque shall be
construction contractor's name.
developed by the project architect as a part of the construction documents.
The names of the Board members and the Superintendent
shall be
those who were in office when the construction project was approved by the voters and those Board members who were in office when the
1 of 2
10
149
construction was completed;
if no public vote was required,
the
names shall include those persons in office when Board approval for construction was granted and those Board members who were in office
when the construction was completed. Facilities shall not be named after current employees or setting
Board members.
Cross Reference: A-02
2 of 2 (F-09)
11
150
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
M-10
h
BOARD MEMBERS' BUSINESS/COMMENTS
•
(continued)
OKT.AHOMA CITY PUBLIC SCHOOLS
• POLICY:
1-38
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
3-3-97
GRADUATION REQUIREMENTS
In order to receive a high school diploma from the district,
a
student must earn a minimum of credits in high school (grades 9-12)
as follows: Effective with freshman class of Fall. 1992
Effective with freshman class of Fall. 1997
English (Language Arts)
8
8
Mathematics
6
6
Laboratory Sciences
6
6
U.S. History
2
2
Oklahoma History
1
1
Government
1
1
Geography
1
1
World History
2
2
Economics
1
1
Physical Education Electives
2
2
Fine Arts Electives
2
4
Career Interest Area Electives
2
Computer Technology Electives
2
General Electives
TOTAL CREDITS REQUIRED
14
18
46
56
1 of 2
12
151
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
M-11 BOARD MEMBERS' BUSINESS/COMMENTS
Students
who
complete
the
(continued)
following
courses,
beyond
minimum
requirements, will be awarded a diploma with distinction: 2 credits in Math
2 credits in Science 4 credits in Foreign Languages
2 of 2 (1-38)
13
152
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
M-12
LEGAL REPORT
SUPERINTENDENT’S REPORT
BOARD
MEMBERS'
LEGAL
REPORT
COMMENTS
Mrs. Tammy Carter, Associate Counsel, updated the Board on the status of pending litigation files.
SUPERINTENDENT
1.
REPORT
Information regarding Arbitrage Rebate Compliance (Nick Kelly)
Dr. Crawford reported in regard to item 1, although it is necessary for the Board to consider a professional firm to assist in determining compliance with the arbitrage ruling, he did not think there would be a major effort or major cost involved. He noted it was important to remain in compliance to the end of the bond issue to protect the integrity of the bond issue and bond program. He said the expenditure would be about $3,000 or $4,000, and the Board would be asked to act on it at the next Board meeting. 2.
1997-98 Budget Information (Nick Kelly)
In regard to item 2, the 1997-98 budget. Dr. Crawford said they would be providing the Board periodic information over the next several weeks. He stated they hoped to provide the Board with the administrative version of the tentative 1997-98 budget in May. He reported there will be some additional costs with utilities and the opening of the new school. One positive note was that the amount they were going to request for Workers' Compensation benefits would probably decrease considerably.
3. R. #71 APPROVAL OF NEW MIDDLE SCHOOL ALTERNATIVE PROGRAM
Approval of New Middle School Alternative Program. (Dr. Guy Sconzo)
MOTION: SECOND;
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF A NEW MIDDLE SCHOOL ALTERNATIVE PROGRAM. ROLL CALL
Mrs Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no no
MOTION CARRIED 5 aye, 2 no.
Dr. Crawford explained the request for the new middle school alternative program. He said they had not found space available for this program, and asked the Board to approve using present facilities for a double purpose. DISCUSSION Mr. Yeargain asked if Burbank School was being used now? Dr. Crawford responded that it is still being used to move students back and forth while schools are having air conditioning installed.
Mr. Walker asked where the students who will be served by this program presently are? Dr. Crawford said they were on the streets or at home. He noted if the program is enacted, there are a number of students in the schools that teachers would like to send through a program like this to give them a warning that they should act right in the classrooms.
14
153
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
SUPERINTENDENT'S REPORT
M-13
(continued)
Mr. Yeargain asked if there would be any other possibility for a building they could use. Dr. Crawford reported that he and others have been looking over the past year, but had not found anything. Dr. Sconzo stated the Alternative Middle School at Harrison is full and stays consistently that way. In response to a question from Mr. Walker, Dr. Sconzo explained that this program is a lot different from a traditional middle school program. He said it is basically a four-hour program with one hour being devoted to reading, one hour to math, one hour to drill and practice from a military standpoint, and a fourth hour to character education. Dr. Crawford said the program will be very structured, so that students who attend will not want to go back. Dr. Sconzo said they hope the employees in this program will be some of our current employees. He noted they will be paid on the negotiated hourly salaries that are used for summer school. Dr. Sconzo said the program will be structured on a point system, and students will be able to earn their way back to their home school. He said they can get so many points for attendance everyday, points for no discipline referrals in the program, points for completing all academic work on time, points for demonstrating the necessary skills through drill and practice, etc. He explained that the idea is for students to have the opportunity to quickly earn their way back to their home school and not want to come back to this program.
Mrs. Parks said she liked the school district coming up with innovative programs. She asked if these students have been identified as of this moment? Dr. Sconzo said conservatively speaking there are 170 students already identified who would fit the criteria for this. He said they were not in an alternative program now, but were on long-term suspensions out of school. Mrs. Parks asked what the age limit was on the program? it was grade six through eight.
Dr. Sconzo said
Mrs. Parks noted she was wondering how the community would accept this. She felt the community should be involved with this. Dr. Sconzo responded he thought it was in the best interest of the community and the best interest of the families and children he is talking about to have the students someplace other than on the street or at home watching television. He said they were suspended out of school because they were disrupting the learning process for other students, and that form of discipline is appropriate. He noted the moment they leave the school, as educators, we've given up control and even trying to change behavior for the future as well as perhaps putting them in very unsupervised situations.
Mrs. Parks asked who or what would be used to recruit these students into these kinds of programs? Dr. Sconzo responded they would start from all of the middle schools with the existing school records on all of the students currently on long-term suspensions, but not enrolled in the Alternative Middle School because they are on a waiting list. He said the approach would be that we now have an alternative and can serve you. For your entering and successfully completing this program, you could earn your way back to your home school sooner than your long-term suspension. Mrs. Parks said the part she was concerned about was the students being out of school until 3:00 in the afternoon.
Mr. Yeargain noted this bothered him also. He asked if there wasn't some kind of facilities that could hold this amount of students? Dr. Sconzo said there was not.
15
154
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle asked about the possibility of having the ratio of students to teacher at 35 to 1 instead of 25 to 1. He asked if the vote tonight would limit the amount of students since that is what is in the description? Dr. Sconzo said should the Board act favorably, it could be with the understanding or the statement that we would want to serve up to 140 students. Mr. Bogle asked what would be the nature of the character education class? Dr. Sconzo said it would be similar to the leadership classes that are currently offered through the JROTC programs. Mr. Bogle asked what would make it such an unpleasant experience that students would not want to come back? Dr. Sconzo said it would be four continuous hours of instruction engaged in doing either math assignments for the one hour or drill and practice in terms of how to stand and walk properly. There would be little or no opportunity for any kind of socializing. There would be no lunch period, no recess, or changing of classes in the hallway. The presence of a social environment would not be in this program. Mr. Bogle stated the Board would be voting on a middle school alternative program, not a boot camp school. He noted he hoped they would not evolve to calling it a boot camp. Mrs. Parks said she would like to discuss this, and come back and act on it at another time. Dr. Sconzo said they would want to have it in place for the beginning of the fourth quarter which is the day classes resume after spring break. He noted they would need some time to advertise and identify the staff so they can have some planning time. Mrs. Parks stated she had some reservations about this. She said she is for innovative programs, but she is for a follow-up, also.
Dr. Sconzo said as an alternative program, they are not going to require anyone to attend it. It is an option. When a student is suspended long-term from a school, they are out of school. Whether or not they get served or follow-up on an alternative program is strictly an option. It is not required. Mrs. Puckett asked if this is the same type of program they have in the Alternative Middle School? Dr. Sconzo said it was not, but the current Alternative Middle School program is really a smaller setting and a smaller student/teacher ratio, but all four core academic disciplines are offered in the traditional six-period day with the presence of extended counseling services for the students there.
Mrs. Puckett said she thought it was for students who were not in the Alternative Middle School because there are no spaces, but they are essentially being placed in a more unpleasant environment because they don't have a space in the Alternative Middle School.
Dr. Sconzo said the option would be afforded to those students waiting for admission to the current Alternative Middle School. It could also serve students who are on their way to evidentiary hearings for longterm suspension, and students who are at the current Alternative Middle School, but are not behaving right. Mrs. Parks asked how this would affect the ADM? Dr. Sconzo said it would not affect the ADM, but it would affect the ADA, which is the average daily attendance. He said the higher the ADA, the more state aid we receive.
Mr. Carter said he was glad to see a recommendation like this come before the Board from the administration. He noted as he walks through the high schools in his district weekly, he sees individuals walking around who don't have respect for themselves as well as anyone else. They have an ISS program that is overflowing. He said he thought a program like this is very important, and he hoped it would be successful. He said if we can develop a program that can develop responsibility, respect, and a sense of purpose in their life, I think it's a good thing.
16
155
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
*-15: SUPERINTENDENT'S REPORT
(continued)
Mrs. Silver added she felt a lot of these students are wanting structure in their life. She suggested tracking these to see how many would end up in JROTC in high school after they have gone through this program.
Mr. Yeargain asked if there were any special education students involved in this? Dr.Sconzo said in the current Alternative Middle School Program, there are two special education classes of children. He said there is no reason why special education children could not be served in this program as well. Mr. Yeargain said he thought they should take the special education students and give them the benefit they need. He said he did not see special education students running through drill practice. Mrs. Parks said she did not really want to vote against this program, because she thinks it has merit, but she has some concerns about it. She believes the problem with the ISS program is with the implementation, because there are some ISS programs where students don't want to go back, and there are some of the programs where it seems to be a hangout for them, and they don't mind getting suspended out of the regular class. She felt if they would tighten the reins on ISS, it would not be a bad program.
PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - E)
MOTION: SECOND:
Michael Carter Tom Yeargain
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH E AS LISTED ON THE FOLLOWING PAGES ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
R. #72 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH E
aye aye aye
MOTION CARRIED 7-0. A.
Approval to exempt U.S. Grant High All Sports Booster Club from Activity Schools Funds. Approval to exempt the U.S. Grant High All Sports Booster Club from activity schools funds. (Dr. Guy Sconzo)
B.
Approval to Declare Void the Current Lease-purchase Agreement for Washington School Property and Begin New Process. Approval to:
Declare void the current lease-purchase agreement with the Downtown Outreach Committee for the Washington School property. (Terry Wolfe) Order new appraisals.
Advertise. Re-bid the property for sale or lease.
17
U.S.GRANT HIGH ALL SPORTS BOOSTER CLUB EXEMPTED FROM STUDENT ACTIVITY KINDS CURRENT LEASE/ PURCHASE AGREEMENT FOR WASHINGTON SCHOOL PROPERTY DECLARED VOID AND NEW PROCESS TO BEGIN
156
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
M-16l PURCHASING AND GENERAL BUSINESS
(continued)
Approval of Actions to Be Able to Begin Repair Work at Capitol Hill High School Due to Fire.
APPROVAL OF ACTIONS TO BE ABLE TO BEGIN REPAIR WORK AT CAPITOL HILL HIGH SCHOOL.
Approval to:
Declare an emergency pursuant to Section 987 of the Public Competitive Bidding Act of 1974 thereby waiving the provisions of the Public Competitive Bidding Act due to the sudden unexpected fire at Capitol Hill High School wherein the health or safety of school children is endangered. Engage Maguire Brothers, Inc., to perform repair work at Capitol Hill High School at a cost of $39,970.06 as a result of the January 22, 1997, fire. Cost of repair work and other related loss will be reimbursed by the District's insurance for any expense over the $10,000 deductible. This expenditure is to be charged to General Fund Account 711-000-2620-430-000-0000-000-051. (Authorized for expenditure in accordance with Public Competitive Bidding Act of 1974, Board Policy B-33, and Board Policy D-12.) (Terry Wolfe) Approval to Purchase Lumber and Supplies;
APPROVAL TO PURCHASE LUMBER AND SUPPLIES FOR USE BY MAINTENANCE DEPART.
Maintenance Department
Approval to purchase lumber and supplies for use by the Maintenance Department from the following companies who submitted the low quotations (11 mailed - 3 returned): Crutcho Lumber Inc. Paxton Lumber Company Central Distributors Inc TOTAL
$ 19,642.28 38,482.75 _____ 452.00 $ 58,577.03
These purchases are to be charged to Building Fund Account 721-00-2620-610-000-0000-000-051. (Belphry Dean) APPROVAL TO PURCHASE IRON, ALUMINUM, AND SHEET METAL FOR MAINTENANCE DEPARTMENT
E,
Approval to Purchase Iron, Aluminum, and Sheet Metal; Department.
Maintenance
Approval to purchase iron, aluminum, and sheet metal for use by the Maintenance Department from the following companies who submitted the low quotations (5 mailed - 3 returned):
Ray Albright Steel Products Inc. Steel Supply Company Special Metals Inc. TOTAL
$
3,912.35 8,035.35 _____ 194.49 $ 12,142.19
These purchases are to be charged to Building Fund Account 721-000-2620-610-000-0000-000-051. (Belphry Dean)
DISCUSSION
Mr. Bogle acknowledged the presence of representatives from Downtown Outreach who were at the meeting, and expressed appreciation for their interest and presence.
18
157
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
PERSONNEL
1.
AND
M-17:
ENCUMBRANCES
Approval of Personnel and Encumbrances as listed on the following pages.
MOTION; SECOND:
Michael Carter Tom Yeargain
MOVE FOR APPROVAL FOLLOWING PAGES.
ROLL CALL
Mrs Mr. Mr. Mr.
OF
Puckett, Walker, Carter, Bogle,
PERSONNEL
AND
ENCUMBRANCES
AS
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
LISTED
ON THE
aye aye aye
MOTION CARRIED 7-0. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9708461 through 11-9708903) written during the period 2/11/1997 through 2/24/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
19
R. #73 APPROVAL OF PERSONNEL AND ENCUMBRANCES
158
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997 N-18'
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
PROFESSIONAL-TECHNIiCAL:
Lydia JC Brown
Budget & Financial Financial Asst
02/10/97
740/02
$19,644.00
C. Darryl Rodriquez
Southeast Technical Theatre Adjunct Inst
02/05/97
435/00
$ 14.75/hr
Harold Greenwood
U.S. Grant Drama/English Tchr
02/04/97
01/03/MA
$24,200.00
Donkor Khalid
Capitol Hill/ Classen/Counselor
02/24/97
16/12/MA
31,445.00
01/21/97
471/01
$ 4,480.00
Margaret Boyd
Stand Watie Entry Kitchen Asst Classen Entry Kitchen Asst
01/28/97
471/01
4,480.00
Sharon Davis
U.S. Grant Entry Kitchen Asst
02/04/97
471/01
4,480.00
Johnetra Evans
Buchanan Entry Kitchen Asst
02/11/97
471/01
4,480.00
Donna Giddens
Lafayette Entry Kitchen Asst
01/29/97
471/01
4,480.00
Tonya Holden
Westwood Entry Kitchen Asst
01/21/97
471/01
3,584.00
Kimberly Ibarra
Jefferson Entry Kitchen Asst
02/11/97
471/01
4,480.00
Jackie McKinney
U.S. Grant Entry Kitchen Asst
02/04/97
471/01
4,480.00
Webster Bil Asst
02/03/97
103/05
$ 8,652.00
CERTIFIED:
CHILD NUTRITION: Clara Allen
CLERICAL:
Cecilia Borja
77
20
159
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997 M-19:
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
SITE/ ASSIGNMENT
ANNUAL SALARY
CLERICAL, continued •• Kimberly Clark
Hawthorne EDK Asst
02/13/97
101/01
$ 7,813.00
Russell Coats
Eisenhower CSA
02/06/97
101/01
7,813.00
Lynn DuBose
Alternative Ed Facility Special Ed Asst
01/27/97
101/02
7,921.00
Patricia Eaton
Webster SED Asst
02/18/97
101/01
7,813.00
Penelope Gallagher
Rancho Village Title I CSA Asst
02/17/97
101/01
7,813.00
Pamela Gray
Rogers Principal's Sec
02/18/97
140/07
11,062.00
Marcia Harrison
Stand Watie Bil Asst
02/14/97
103/01
8,021.00
Betty Henthorn
Parmelee .5 CSA
01/15/97
101/01
3,906.50
Karina Hernandez
Westwood Bil Asst
02/07/97
103/01
8,021.00
Michelle Newby
Western Village .5 KDG Asst
01/15/97
101/01
3,906.50
Gilma Ramjak
Lee Pre-Kdg Asst
02/05/97
104/04
8,502.00
James Richardson
Hoover MD Asst
02/06/97
103/01
8,021.00
Yvonne Robertson
Western Village .5 EDK Asst
01/22/97
101/01
3,906.50
Preston Solomon
Columbus Title I Computer Asst
02/07/97
101/01
7,813.00
Juanita Sykes
Eugene Field CSA
02/13/97
101/01
7,813.00
78
21
160
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
1=
M-20
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
GARAGE: Mechanic
02/17/97
175/01
$18,108.00
Marie Allen
Bus Assistant
02/17/97
104/01
$ 5,050.00
Stacie Brown
Bus Assistant
02/03/97
104/01
5,050.00
Aisha Ellis
Bus Assistant
02/18/97
104/01
5,050.00
Dorothy King
Bus Driver
02/17/97
105/01
5,850.00
Jerry Lunn
Bus Driver
02/17/97
105/01
5,850.00
Abraham McDonald
Bus Assistant
02/10/97
104/01
5,050.00
Charlene Nolan
Bus Assistant
02/11/97
104/01
5,050.00
Robert Whitney
Bus Driver
02/17/97
105/01
5,850.00
Michael Hanzel TRANSPORTATION:
79
22
161
M-21
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
ABANDONED POSITION:
CLERICAL: Sheila Brown
Jackson .5 Clerk
02/07/97
Kathryn Baham
Bus Driver
01/31/97
Lure Jones
Bus Driver
01/14/97
Jefferson Custodian
02/14/97
Clarence Johnson
BAT Electrician
04/02/97
Donald Mills
BAT Environmental Control
02/28/97
Warehouse Foreman
04/04/97
TRANSPORTATION:
RETIREMENT:
CUSTODIAL: Willard Jenkins MAINTENANCE:
SUPPLY: Steve Blair
80
23
A
162
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997 M-22
r
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CHILD NUTRITION: Tanya McCutcheon
Lori Starkey
Linwood/Entry Kitchen Assistant
01/22/97
Southeast/Kitchen Assistant
02/11/97
Emerson/SED Assistant
02/11/97
Wilson/EH/LD Assistant
02/21/97
Western Village/Media Assistant
02/21/97
Capitol Hill High School/Library Clerk
02/21/97
Wheeler/.75 Custodial Worker
02/04/97
Bus Driver
02/07/97
CLERICAL:
Maurice Arterberry Donna Hardrick Delana Harmon
Shannon Tofpi CUSTODIAL: Thomas Padberg
TRANSFORATION:
Louann Barber Roosevelt Howard
02/21/97
Bus Driver
81
24
163
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997
M-23 EDUCATIONAL
REPORT
(when scheduled)
(NONE)
UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
CITIZEN S'
COMMENTS
(NONE)
BOARD
M E M B E R S'
COMMENTS
Mrs. Parks reported she had attended the School Finance Workshop on Saturday. She said she was very impressed with the meeting, and noted she would like to see the OSSBA present this information to some groups in the Oklahoma City Public Schools. She thought it would be very informative and worthwhile. Mrs. Silver noted that the Treasurer's report had previously been given at the first meeting of the month and asked if it had been changed from the first meeting of the month to the second meeting? Nick Kelly, Director of Budget and Financial Management, reported it had been changed. Mrs. Silver stated she was happy to be able to attend the awards presentation for the State Academic Decathlon this last week end on the campus of OCU. She commended Colonel Al Ginsberg and Saundra Vallejo for the wonderful job they did in hosting that event for the state.
Mr. Bogle reported there was no action from the executive session. ADJOURNMENT There being no further business, the meeting adjourned at 9:00 p.m. The motion for adjournment was made by Mrs. Thelma R. Parks and seconded by Michael Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
25
R. #74 ADJOURNMENT 9:00 P.M.
164
MINUTES OF THE REGULAR MEETING OF MARCH 3, 1997 M-24
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
,
by the 1997
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
I^tness my hand and seal of this School District this . 1997
clerk,Oklahoma City Board of Education
(SEAL)
26
day
165
MINUTES OF THE SPECIAL MEETING OF MARCH 7, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,
OKLAHOMA,
K-1
MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MARCH, 7, 1997,
AT
10:30 A.M. President Member Vice President Member Member Member Member
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT;
ABSENT;
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order. ROLL
ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present. Mr. Ron Bogle arrived at 10:46 a.m.
Mrs. Terri Silver, District 3 Board Member, gave the invocation and led the pledge of allegiance. EXECUTIVE
MOTION; SECOND;
SESSION
Kenny Walker Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A; A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO 25 O.S. ยง307 (B)(1) B; CONFIDENTIAL COMMUNICATION WITH DISTRICT'S LEGAL COUNSEL REGARDING THE PENDING INVESTIGATIONS OF HVAC MATTERS AND RELATED FACTFINDING REPORT, PURSUANT TO 25 O.S. ยง307 (B)(4)
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board went into Executive Session at 10:35 a.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Michael Carter, and Kenny Walker; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Terry Wolfe, Director of Business Operations; Truly Clark, Director of Building and Grounds; Tammy Carter, Associate Legal Counsel; Bill Bleakley, Attorney; Rod Hagee, Attorney; Bruce Day, Attorney; Dr. Jerald Parker, Registered Professional Engineer; and Rosa Lambeth, Board Clerk.
27
R. #75 EXECUTIVE SESSION 10:35 A.M.
166
MINUTES OF THE SPECIAL MEETING OF MARCH 7, 1997
H-2 RECONVENE
R. #76 RECONVENE IN OPEN SESSION 12:4A P.M.
MOTION: SECOND:
SESSION
OPEN
Kenny Walker Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0. IN
OPEN
MOTION: SECOND: R. #77 APPROVAL TO EMPLOY JIM CROSS FOR DIRECTOR OF BUILDINGS AND GROUNDS
IN
aye aye aye aye
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 12 : 44 p.m.
SESSION
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL OF THE SUPERINTENDENT'S RECOMMENDATION THAT MR. JIM CROSS BECOME THE DIRECTOR OF BUILDINGS AND GROUNDS AT SALARY SCHEDULE MARCH 24, 1997. EFFECTIVE DATE: 507, STEP 10.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
R. #78
ADJOURNMENT 12:46 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 12:46 p.m. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
28
167
MINUTES OF THE SPECIAL MEETING OF MARCH 7, 1997
M-3 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Mir^tes ^approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
,
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this 1997.
//l
'Clerk, Oklahoma City Board of Education
(SEAL)
29
day
168
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
(AUDITORIUM) ADMINISTRATION BUILDING, 24, 1997, AT
OF
900 NORTH KLEIN, MONDAY, MARCH,
6:00 P.M.
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT;
89
President Member Vice President Member Member Member Member
TkBSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order. ROLL
ROLL GALL
CALL
At the time of the Roll Call, all seven (7) members of the Board were present.
EXECUTIVE MOTION: SECOND:
SESSION R. #79 EXECUTIVE SESSION 6:10 P.M.
Terri Silver Thelma R. Parks
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO 25 O.S. ยง307 (B) (1); B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO 25 O.S. ยง307 (B)(2); C: CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING OCTAVIA MORGAN VS INDEPENDENT SCHOOL DISTRICT NO. 89 ET AL.; CIV-96-1954-M, PURSUANT TO 25 O.S. ยง307 (B) (4) ; D: A DISCUSSION REGARDING THE ADDENDUM TO SUPERINTENDENT'S CONTRACT OF EMPLOYMENT FOR THE 1996-97 FISCAL YEAR, SUPERINTENDENT'S CONTRACT OF EMPLOYMENT FOR THE 1997-98 FISCAL YEAR AND SUPERINTENDENT'S CONTRACT OF EMPLOYMENT FOR THE 1998-99 FISCAL YEAR, AS TO FORM AND TERMS, PURSUANT TO 25 O.S. ยง307, (B)(1). ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board went into Executive Session at 6:10 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Legal Counsel; Bill Bleakley, Attorney; Nick Kelly, Director of Budget and Financial Management; and Rosa Lambeth, Board Clerk.
f
u
30
169
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997 M-2
IN
MOTION; SECOND; R. #80 RETURN TO OPEN SESSION 7:19 P.M.
SESSION
OPEN
Kenny Walker Thelma R. Parks
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7 -0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:19 p .m.
Mrs. Terri Silver, District 3 Board Member, gave the invocation and led the pledge of allegiance. INTRODUCTION
OF
VISITORS
Dr. Marvin Crawford introduced Mr. Buildings and Grounds.
Jim Cross,
the new Director
of
CITIZENS" COMMENTS
1.
Ted Metscher, AFT 2309, explained the position of the American Federation of Teachers in regard to the Certified Work Place Medical Plan.
2.
David Gray, at school students be to make the
3.
Clark Watkins, Colonial Life and Accident, flexible benefit plan and his company.
BOARD
AFT Local 4574, spoke of concerns that all personnel sites that serve mentally and physically disabled CPR certified. He also asked the support of the Board Labor/Management Committee a success.
MEMBERS'
spoke regarding the
BUSINESS/COMMENTS
BUSINESS PRESENTATION OF 1995-96 ANNUAL AUDIT REPORT
1.
1995-96 Annual Audit Report by Angel, (Nick Kelly)
Johnston,
and Blasinqame.
Mr. Nick Kelly, Director of Budget and Financial Management, introduced Mr. Darrell Johnston, of Angel, Johnston, and Blasingame, P.C., Certified Public Accountants, who presented the results of the 1995-96 annual audit. Mr. Johnston stated the accounting procedures used by the school district were in accordance with the standards set forth by the State of Oklahoma. He noted the most important thing they found in the audit were problems with the School Activity Funds. He reported lack of documentation for certain revenues; several funds not being accounted for through the activity fund; and numerous claims of outstanding bills against the School Activity Funds. Mr. Johnston gave an overview and explanation of the report noting important items as he went. Another important item he mentioned was the unfunded balance in the Worker's Compensation Fund. Also, he noted the Stadium Board's balances were not being included in the activity fund, and they felt they should be. Another area he talked about were the cost overruns on the 1994 General Obligation Bond Funds.
31
170
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997 M-3 BOARD MEMBERS' BUSINESS/COMMENTS
(CONTINUED)
Mr. Johnston emphasized two areas of the internal control structure they felt needed to be reported. The first one was the data processing system. He noted the systems used for data processing were not fully integrated, necessitating many manual adjustments to be made to the computerized reports. The accountants recommended one software system so that all financial areas are integrated in the data processing system. The other item Mr. Johnston reported was the reserve for encumbrances. He noted a reserve for encumbrance is a reserve for an obligation of the school district. He said a detailed list of encumbrances needed to be prepared on June 30, and should be items and services that the school district has been actually obligated to.
Mr. Johnston stated there was a more serious reportable condition which they called a material weakness. This dealt with the activity funds where the major problem was. He noted the controls for these funds were not totally adequate. He said a lot of the problems involved implementation of policy at some school sites. He emphasized the importance of someone from the internal auditor's office visiting school sites on a periodic random basis checking to make sure controls in the Board Policy Manual are being followed. Another problem he mentioned was groups handling their funds outside of the activity fund records that are maintained at the school sites. Again he said they felt the stadium funds should be a part of the activity fund records. DISCUSSION
Mr. Bogle noted the activity funds had been a concern to both the Board and the administration, and the district is working actively to address these concerns.
Mrs. Thelma R. Parks asked if they found some inappropriate use of the activity funds, would they report that to the Board? Mr. Johnston responded if they found a specific issue of money missing or being spent for an inappropriate purpose, they would generally approach that in a situation where they would tell management the specifics of it, but would include it in the management report to the Board. Mrs. Parks asked specifically if they found any discrepancies with the Bond Fund in the auditing process? Mr. Johnston noted they did find several items, some of which might be called discrepancies. He said they had been addressed in the management report, and the specifics had been addressed with the people involved as they were auditing. Mrs. Parks asked if any inappropriateness had been found in the Child Nutrition Program? Mr. Johnston said there were some findings with the federal programs which had been shown in the actual audit report. He noted any findings with a federal program, no matter how immaterial they felt it is, shows up in the actual audit report. He gave a specific situation where some of the free and reduced lunch claims were not supported by a signed form from a parent. He said they also found situations in the Special Education Program where a particular form was not completed.
Dr. Crawford affirmed that the Board and administrative staff were concerned that the activity funds show a more favorable result this time next year. He noted they now have three area supervisors for the activity funds. He said they had taken some punitive action against some employees that have failed to subscribe to proper practices. Mr. Johnston asked the Board to keep in mind that some of the things could not be addressed until January or February which means that half of the year was already gone. He noted that things that had been reported would be expected to be corrected from that point in time, but you cannot expect them to correct it before they knew about it. Dr. Crawford reported that the mid-term adjustment funds and some other funds had been obligated to some items such as textbook purchases and some bond issue overages, which did leave the approximate same fund balance as they had at the beginning of last school year.
32
171
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Johnston noted the reason they had pulled this amount out was that even though they had morally obligated themselves to it, it had not been legally obligated in the sense of an encumbrance. He said they could not report it on the fund balance on June 30, unless a contract or purchase order had been issued for that specific item. Mrs. Silver asked about Federal Sources, revenue collected, on page 5. She said it showed the budget was $25,000,000, and we actually received $17,000,000. Mr. Johnston responded that this was one of the things they were recommending be changed, because on last years Estimate of Needs, the External Federal Funds were shown as a separate fund, but should be included with the General Fund. He noted he could not say where the shortage was since it did not show specifically where the money was to come from. Mrs. Silver expressed concern that if the state sources had not come through above budget, we would be seriously in the hole. She noted she would like to know what the federal programs were for which the money was not received. Dr. Crawford said he would provide that to her.
2.
Recommend approval of guidelines and procedures for representation election for professional educators - school principals and assistant principals of the Oklahoma City Public School District. Guidelines and procedures have been approved by the two employee organizations whose names will be listed on the ballot. (Dr. Vern Moore)
MOTION; SECOND; R. #81 APPROVAL OF GUIDELINES AND PROCEDURES FOR PROFESSIONAL EDUCATORS* ELECTION
Tom Yeargain Michael Carter
MOVE FOR APPROVAL OF GUIDELINES AND PROCEDURES FOR REPRESENTATION ELECTION FOR PROFESSIONAL EDUCATORS - SCHOOL PRINCIPALS AND ASSISTANT PRINCIPALS OF THE OKLAHOMA CITY PUBLIC SCHOOL DISTRICT.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0
BOARD
MEMBERS
COMMENTS
Mr. Yeargain reported he had served breakfast at the schools in his district, and it was a very pleasurable experience. He commented that he felt the Child Nutrition Program was one of the best run departments in the district. He thanked Dr. Crawford for helping with a need at Shields Heights Elementary School. Mrs. Parks said she was delighted to serve breakfast at three of the schools in her district along with Sandy Garrett, State Superintendent of Instruction at one of the schools. Mrs. Parks spoke very favorably of the breakfast program. Mrs. Parks also expressed appreciation to patrons of the district who expressed their concern for her support of the school system, and for clippings sent to her in regard to the national honor she had received from the National School Boards Association. She noted she was looking forward to the time the Board could have a meeting with the Oklahoma State School Boards Association to help them understand some of the legal aspects of duties and responsibilities. Mrs. Parks expressed appreciation to Mrs. Judy Jones, principal for the national honor she received recently. She asked that the Board would act in a more expeditious manner to recognize employees when they do things and do them well.
33
172
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
BOARD MEMBERS' COMMENTS
H-5
(continued)
Mr. Yeargain noted again that he would like someone to bring a report to the Board on the Saxon Program being used at Shields Heights Elementary School.
Mrs. Parks reported that she was having difficulty with getting a response when she makes calls to the central office. She asked if there was a problem that needed to be corrected?
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, reported on two cases that had been dismissed since her last written report to the Board. Petrilla versus 1-89, a former employee who filed a workers' comp retaliation lawsuit, had dismissed her lawsuit. Another case that had been dismissed was Barney versus 1-89. She noted both of these cases had been dismissed before the Legal Department had spent a lot of time, effort, and money defending them. TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented a routine treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.)
SUPERINTENDENT'S
1.
REPORT
Recommend approval of the Summer School Proposal including sites and tuition fees. (Dr. Guy Sconzo)
MOTION: SECOND:
1997,
Michael Carter Tom Yeargain
MOVE FOR APPROVAL FOR THE SUMMER SCHOOL PROPOSAL FOR 1997, SITES AND TUITION FEES. ROLL CALL
for
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
INCLUDING
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mr. Bogle asked in regard to the Summer School Program, if there had been a reduction in the locations of elementary schools from previous years. Dr. Sconzo noted it was the identical location they had for the past two summers. He responded that three summers or more ago, they had summer school at approximately fourteen elementary sites throughout the district and as many as six secondary school sites. He said it changed dramatically when from a budget standpoint the district no longer subsidized the Summer School Program. He said the number of students enrolling dramatically declined, and because of the low student demand, the number of locations had been trimmed to the sites being recommended this evening. Mr. Bogle asked if in the time they had served more students, it was principally because of poor academic performance in the regular school year. Dr. Sconzo said about 70% of the students who were enrolled in summer school then, did so to try to gain promotion to the next grade level.
34
R. #82 APPROVAL OF SOMMER SCHOOL FOR 1997
173
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
M-6 SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle asked how much budgetary support it would require to fully implement a summer school program like the one they once had with 20 different sites. Dr. Sconzo noted the summer school budget three summers ago, which was fully subsidized, was approximately a $1,400,000. Mr. Bogle asked if the decision to not have summer school was strictly financial or had it been determined it's not successful in achieving the objective of raising academic capabilities. Dr. Sconzo noted when they had made the change two summers ago to what it is now, it was for budgetary reasons. He said that Eugene Field Elementary School was well able to comfortably handle an enrollment of 300 plus students. Mrs. Parks asked that they keep in mind the Board Goal that says we're going to provide educational opportunities for all children.
Mr. Bogle added in regard to "safety nets," that if research and experience shows that summer school is not effective, what kind of programs there are, and are we going to be looking at those to supplement our academic program as we talk about our budget over the next few months? 2.
Recommend approval to contract with WorkCare of Oklahoma as the District's Certified Workplace Medical Plan Administrator for the 1997-98 fiscal year. (Mr. Nick Kelly)
MOTION: SECOND: R. #83 APPROVAL TO CONTRACT WITH WORKCARE OF OKLAHOMA AS CERTIFIED WORKPLACE MEDICAL PLAN ADMINISTRATOR FOR 1997-98.
Michael Carter Kenny Walker
MOVE FOR APPROVAL TO CONTRACT WITH WORKCARE OF OKLAHOMA AS THE DISTRICT'S CERTIFIED WORKPLACE MEDICAL PLAN ADMINISTRATOR FOR THE 199798 FISCAL YEAR.
ROLL CALL
Mrs. Silver, Mrs. Parks, Mr. Yeargain /
aye aye no
Mr. Mr. Mr.
Walker, Carter, Bogle,
aye aye aye
MOTION CARRIED 5 aye, 1 no.
Note;
Mrs. Puckett had stepped awav from the meetincr at the tim this vote was taken.
DISCUSSION In regard to the Certified Workplace Medical Plan, Dr. Crawford said one of our goals has been to improve our workers' comp situation in this district. He felt this would be a way to better administer the workers' comp program and to better serve the injured employees. He recommended approval of this item.
Mr. Walker asked if the union had no opposition to this proposal. Dr. Moore said that basically what had occurred was that there is some negotiation going on with some of the procedures set forth in this document. He noted they would continue that negotiation, and he thought Mr. Metscher had indicated it was okay for the Board to proceed with the approval and negotiations would continue. Mr. Bogle asked how the program is currently being administered and what the major change would be? Dr. Crawford said as the program is presently administered, supervisors and even employees are allowed to go to the nearest medical facility, but with this concept, there would be various areas throughout the city where we would recommend our supervisors take injured employees.
35
174
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
SUPERINTENDENT'S REPORT
M-7
(continued)
Mr. Kelly further explained that this was an HMO type of concept for workers' compensation. It is a network of physicians, hospitals, and clinics where employees can go for immediate treatment where they are referred to a specialist within 48 hours. They can get quicker care as well as managed care in cases of long term disability. He noted it will save the district money and serve the employees better. In response to a Board member's question, Mr. Kelly said this was a part of the Integris Medical Program. Mr. Carter asked if workers' comp costs were going down since the program had been changed? Mr. Kelly said the budget for workers' comp for next year should be several hundred thousand dollars lower than the amount for this year. He noted that a lot of the problems were from claims from prior years that are still being settled, and that ultimately the cost should be cut in half to what it was in the two previous fiscal years. In response to a question from Mr. Yeargain, Mr. Kelly explained there was no cost to the district for this, but it would be a savings they would recognize with quicker handling of claims and employees being able to return to work in a more timely fashion. Mr. Walker asked if the savings listed in the backup document were guaranteed? Mr. Kelly said they were not guaranteed, but they would be spending less money than they otherwise would have. He said the medical costs were very verifiable since the district would be receiving a 10% discount off the standard workers' comp fees.
3.
Recommend approval of American Fidelity as the Third Party Administrator for the District's 125 Flexible Benefits SpendingPlan (Cafeteria Plan). (Nick Kelly) This item was removed from consideration at this meeting.
Note;
PURCHASING
1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - O)
MOTION; SECOND;
Tom Yeargain Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH O AS LISTED ON THE FOLLOWING PAGES ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye no aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 6 aye, 1 no. A.
Approval of Acrreement with Educational Services.
Sunbeam
Family
Services
to
Suppl
Approval of an agreement with the following organization to supply educational services for students who qualify for such services during the 1996-97 school year. (This agreement is a continuation from the 1995-96 school year.) (Dr. Guy Sconzo)
Sunbeam Family Services 616 N.W. 21 Oklahoma City, OK 73103
36
R. #84 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH 0
z
175
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
M-8 PURCHASING AND GENERAL BUSINESS RENEWAL OF CONSENT •OR REMOVAL OF ;raffiti agreement
APPROVAL OF CONFIRMATION PAYMENT FOR YTTENDANCE TO "SCBDOL-TO-WORK’' CONFERENCE
APPROVAL TO PURCHASE HYDRAULIC RIGID CONDUIT BENDER
CONTRACT WITH MICROAGE INFOSYSTEMS SERVICES
APPROVAL TO PURCHASE MAINFRAME E-MAIL SOFTWARE
APPROVAL TO PURCHASE PACKAGE! HOT WATER SYSTEMS
B.
(continued)
Renewal of Consent for Removal of Graffiti Agreement with City of Oklahoma City. Approval to renew a Consent for Removal of Graffiti Agreement with the City of Oklahoma City for the removal of any and all graffiti from vacant property owned by Oklahoma City Public Schools. Agreement remains in effect as long as grant funding is available to the City or until the District revokes this agreement by written notice. Removal of graffiti is at no cost to the District. (Rosa Lambeth)
C.
Approval of Confirmation Payment to City of Oklahoma City for District Employees Attendance to "School-to-Work” Conferences.
Approval of confirmation payment to City of Oklahoma City for District employees attendance to "School-to-Work" conferences (NAPIC Forum and NACO Legislative) . This expenditure, in the amount of $8,894, is to be charged to General Fund account 711-4822212-860-000-0000-000-029 and has been approved on our State Educational Grant and/or Programs. (Dr. Guy Sconzo)
D.
Approval to Purchase Hydraulic Rigid Conduit Bender from GE Supply for Use by Maintenance Department. Approval to purchase hydraulic rigid conduit bender from GE Supply, who submitted the low quotation, for use by the Maintenance Department. Nine (9) quotations were mailed and three (3) returned. This expenditure, in the amount of $13,174.00, is to be charged to General Fund Account 711-000-2620-740-000-0000-000-051. (Terry Wolfe)
E.
Contract with MicroAge Infosvstems Services to Setup, Install, and Configure New Computers for School Secretaries. Approval to contract with MicroAge Infosystems Services to setup, install, and configure the new computers purchased for school secretaries at each school, and to transfer files and re-install the old computer at each school site. The expenditure, not to exceed $12,000, is to be charged to General Fund account 711-0002844-340-000-0000-000-056. (Dr. George Kimball)
F.
Approval to Purchase Mainframe E-mail Software from Computer Applications Services, Inc., for Use by Schools, Central Office, and Service Center Personnel. Approval to purchase mainframe E-mail software from Computer Applications Services, Inc., for use by schools, central office, and service center personnel. The total cost of this software (including the 15% educational discount) , in the amount of $17,635, is to be charged to General Fund account 711-000-2844-740-000-0000000-055. (Dr. George Kimball)
Approval to Purchase ^Packaged Maintenance Department.
Hot
Water
Systems
for
Use
by
Approval to purchase packaged hot water systems from the following vendors, who submitted the low quotations, for use by the Maintenance Department. Seven (7) quotations were mailed and six (6) were returned.
5,603.00 13,970.00 $ 19,573.00 $
Hambrick-Ferguson Federal Corporation TOTAL
This expenditure, in the amount of $19,573, is to be charged to General Fund account 711-000-2620-740-000-0000-000-051. (Terry Wolfe)
37
176
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
PURCHASING AND GENERAL BUSINESS H.
M-9
(continued)
Approval to Purchase an Aerial Work Platfoirm from Prime Equipment, for Use by Maintenance Department. Approval to purchase an aerial work platform from Prime Equipment, who submitted the low quotation, for use by the Maintenance Department. Nine (9) quotations were mailed and five (5) were returned. This expenditure, in the amount of $9,950, is to be charged to General Fund account 711-000-2620-740-000-0000-000-051. (Terry Wolfe)
I.
Approval to Purchase Furniture for Use by Educational Services at Various Locations. Approval to purchase furniture for use by Educational Services at various locations from the following companies who submitted the low quotations on specifications and/or general conditions (9 requested - 5 returned): Virco Furniture Mfg. Company Indeco Sales, Inc. Grainger, Inc. School Specialty TOTAL
PURCHASE OF AERIA WORK PLATFORM FRO PRIME EQUIPMENT.
PURCHASE OF FURNITURE FOR USE EDUCATIONAL SERVICES.
$ 27,845.00 1,331.20 427.35 724.90 $ 30,328.45
These purchases are to be charged to General Fund Account 711-000-1000-610-000-0000-000-000. (Dr. Guy Sconzo) Approval to Purchase Video Editing Packages for Use by the Vocational Department at Southeast High School from Epperson Photo Supplies, Inc. Approval to purchase video editing packages for use by the Vocational Department at Southeast High School from Epperson Photo Supplies, Inc., who submitted the low quotation (9 mailed - 5 returned). This expenditure, in the total amount of $13,655.90, is to be charged to General Fund account 711-421-1000-740-315-9649000-770. (Dr. Guy Sconzo)
K,
Approval to Purchase "Reading Plus Learning System Software" for Use by the Alternative Middle School from National Learning- System. Approval to purchase "Reading Plus Learning System Software" for use by the Alternative Middle School from National Learning System in the amount of $21,906. This expenditure is to be charged to General Fund account 711-203-1000-740-192-7610-000-585. (Dr. Guy Sconzo) Approval to Purchase Flight Simulator-Electronic Trainincr for Use by the Vocational Department at Southeast High. School from Teaching Systems.
Approval to purchase flight simulator-electronic training for use by the Vocational Department at Southeast High School from Teaching Systems in the amount of $13,975. This expenditure is to be charged to General Fund account 711-421-1000-740-313-9060-000-770. (Dr. Guy Sconzo)
M.
Approval to Purchase Instructional Supplies Department at Southeast High School from Pitsco.
Vocational for____________
Approval to purchase instructional supplies for the Vocational Department (Technology Program) at Southeast High School from Pitsco in the amount of $11,474.95. This expenditure is to be charged to General Fund account 711-421-1000-740-315-9060-000-770. (Dr. Guy Sconzo)
38
PURCHASE VIDEO EDITING PACKAGES FOR USE BY THE VOCATIONAL DEPT. AT SOUTHEAST HIGH SCHOOL
PURCHASE OF "READING PLUS LEARNING SYSTEM SOFTWARE.
APPROVAL TO PURCHASE FLIGHT SIMULATOR-ELECNIC TRAINING FOR SOUTHEAST HIGH SCHOOL VOCATIONAL DEPARTMENT
PURCHASE OF INSTRUCTIONAL SUPPLIES FOR SOUTHEAST HIGH SCHOOL VOCATIONAL DEPARTMENT
177
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
H-10 PURCHASING AND GENERAL BUSINESS PURCHASE OF EMBROIDERY MACHINES FOR VARIOUS VOCATIONAL PROGRAMS
N.
(continued)
Approval to Purchase Embroidery Machines for Various Vocational Programs from B Sew Inn,
Approval to purchase embroidery machines for various vocational programs from B Sew Inn in the amount of $17,009. This expenditure is to be charged to General Fund account 711-421-1000-740-314-8600000-000. (Dr. Guy Sconzo) (ITEM O RELATES TO A BOND ISSUE PROJECT)
PURCHASE OF SIX IBM MULTIMEDIA COMPUTERS FOR THETMA R. PARKS ELEMENTARY SCHOOL
O.
Approval to Purchase Six (6) IBM Multimedia Computers from MicroAge Infosysterns Services for Thelma R. Parks Elementary School. Approval to purchase six (6) IBM multimedia computers from MicroAge Infosystems Services for the media center at the Thelma R. Parks Elementary School. This expenditure, in the amount of $12,372, is to be charged to Bond Fund account 731-117-1000-740-191-1040-000350 (Proposition 2 Bond Funds). (Dr. George Kimball)
DISCUSSION Mrs. Park asked if item E was not included in the contract when the Board approved the MicroAge purchase of computers. Dr. Kimball said that was for the purchase of the machines, but did not include installation or the other services being requested, He noted this is being requested because there is not enough district staff to accomplish this in a timely manner.
Mrs. Silver asked on item F, if we had policies to cover using the Email service within the district. Dr. Kimball said we do have Board policies and regulations regarding the internet and downloading material, but we would need to develop a similar set of policies and guidelines for using our own E-mail. He said we need to invoke a committee of administrators from the district to establish the E-mail parameters for the district. Mrs. Parks asked about vocational programs.
item
the
N,
embroidery
machines
for
the
Mr. Walker told of visiting Capitol Hill High School where they had one or two of these machines. He noted they were teaching a skill, but were also teaching a little about marketing and how to run a business. He said he felt it was a good investment for the district.
39
178
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
H-11 STATEMENT(S) OF CERTIFICATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of six (6) IBM multimedia computers from MicroAge Infosystems Services for the media center at the Thelma R. Parks Elementary School in the Board of Education Meeting agenda of March 24, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this distr_;i^t in the October 12, 1993, Bond Election.
Dr. George Kimball Date
40
A
/• 179
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997 1_
H-12
PERSONNEL 1.
AND
ENCUMBRANCES
Consideration of a Level III appeal by Phyllis McDonald to the findings of a Level II complaint. (NOTE: Board's findings will be based on the record from Level II.) (Rosa Lambeth) Option 1: I move that the Board overrule the Level II hearing officer and that the complainant's request be granted.
Option 2: I move that the Board sustain the findings of the Level II hearing officer and that the complaint be denied. MOTION: SECOND:
Michael Carter Tom Yeargain
MOVE THAT THE BOARD OVERRULE THE LEVEL II HEARING OFFICER AND THAT THE COMPLAINANT'S REQUEST BE GRANTED.
The Board recessed at 9:12 p.m. and reconvened at 9:38 p.m. Item 1 was postponed until the next regular meeting of the Board.
DISCUSSION
Mrs. Puckett asked if this action being requested involved a reductionin- force. Dr. Moore said it did not. Mrs. Puckett requested item 1 be removed from consideration at tonight's meeting and be postponed until the next regular meeting of the Board.
Mr. Yeargain said as maker of the motion he had no objection to this. Mr. Bogle said if there were no objections, this item would be brought back to the next regular meeting for the purpose of Board members obtaining additional information on the matter. 2.
I. #85 APPROVAL OF PERSONNEL AND INCUMBRANCES ITEMS lA, 2B, AND 2 C iS LISTED
Recommend approval of items 2a, 2b, and 2c as listed below. (Dr. Vern Moore, Mr. Belphry Dean)
MOTION: SECOND:
Michael Carter Tom Yeargain 2B, AND 2C AS LISTED.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
MOTION CARRIED 6 aye, 1
41
no aye aye
180
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
M-13 PERSONNEL AND ENCUMBRANCES
a.
(continued)
Approval to Issue 1996-97 Purchase Orders for April, 1997 Payroll,
payroll for April, 1997. P.O. NO.
AMOUNT
OCAS CODE
FUND
GENERAL FUND SALARY 9720045 BUILDING LEVY SALARY 9720047 FEDERAL FUNDS SALARY CHILD NUTRITION 9720046 SERVICES FUND SALARY
7-11-000-5300-100
$ 9 ,300,000.00
7-21-000-5300-100
$
150,000.00
7-23-000-5300-100
$
800,000.00
7-22-000-5300-100
$
500,000.00
Ratification of February,
1997, Payrolls.
9720044
Approval for ratification of February, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows:
u
1996-97 1996-97 1996-97 1996-97 c.
General Fund Salary Building Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
$ 9,099 ,613.49 $ 105,557.96 $ 445,733.61 $ 730,079.85
Approval of Personnel and Encumbrances as listed on the following pages.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (23-9708904 through 22-9709651) written during the period 2/25/1997 through 3/14/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances
This is to certify that I have received the following encumbrance list, P.O. # 9708904 to 9709669 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
03-88- '8/ Internal Auditor 42
Date
181
PERSONNEL EMPLOYMENTS
llMiE
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CERTIFIED:
Rosalyn Case
Edvards MR/LD Teacher
02/27/97
03/03/BA
$24,360.00
Linda Cavendish
Shidler 02/14/97 .5 Pre-Kdg Teacher
01/03/MA
12,100.00
Michelle Finley
Garden Oaks 4th Grade Teacher
02/25/97
01/03/BA
23,170.00
Delana Harmon
Western Village 2nd Grade Teacher
02/24/97
01/03/BA+
23,405.00
Amy Miller
Arthur 5th Grade Teacher
03/03/97
01/03/BA
23,170.00
Robert Noland
North Highland 4th Grade Teacher
02/17/97
01/06/BA+
24,320.00
Deborah Smedley
Lafayette LD/MR Teacher
02/24/97
03/03/BA
24,360.00
CHILD MUTRITIOM:
Theresa Baros
Bodine 02/14/97 Entry Kitchen Asst
471/01
$ 4,480.00
Christina Conner
Jefferson 02/11/97 Entry Kitchen Asst
471/01
4,480.00
Sherry Dodson
Linwood 02/20/97 Entry Kitchen Asst
471/01
4,480.00
Yvonne Medina
Webster 02/27/97 Entry Kitchen Asst
471/01
4,480.00
Shirley Smith
Longfellow 02/04/97 Entry Kitchen Asst
471/01
4,480.00
Diana Barrientos
Hispanic American Student Services Adm Sec II
03/03/97
167/01
$13,271.00
Yolanda Buckley
Garden Oaks Title I CSA
02/24/97
101/01
7,813.00
CLERICAL:
11
43
u
182
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
N-15
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CLERICAL, continued Gregory Dotson
Eugene Field EDK Asst
02/17/97
101/01
$ 7,813.00
Erica Herrera
Mark Twain CSA
03/10/97
101/01
7,813.00
Clarence Holman
Moon SED Asst
02/20/97
101/01
7,813.00
Omar Mendoza
Columbus Bilingual Asst
03/03/97
103/01
8,021.00
Virginia O’Dell
Budget & Financial 02/24/97 Mgmt/Payroll Clerk
167/06
14,657.00
Billy Russell
Britton .5 Parent Liaison
02/24/97
101/01
3,906.50
Geraldine Sutton
Garden Oaks .5 EDK Asst
03/04/97
101/01
3,906.50
Frank Norman
Bus Driver
02/25/97
105/01
Hope Stewart
$ 5,850.00
Bus Assistant
03/03/97
104/01
5,050.00
TRANSPORTATION:
12
44
183
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
K-16 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
EFFECTIVE DATE
SITE/ ASSIGNMENT EDUCATION: CERTIFIED:
Kacy Harsha
Rockwood 5th Grade Teacher
08/18/97
Sage SLD Teacher
02/28/97
Purchasing Data Entry Clerk
03/14/97
MEDICAL:
CERTIFIED:
Donna Gainey
PARENTAL: CLERICAL: Lisa Wilson
13
45
185
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
L.
M-18
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED: Harold Greenwood
U.s. Grant/English/Drama Teacher
02/17/97
Nancy Brooks
Kitchen Specialist II
Dorothy Jones
04/01/97
Entry Kitchen Assistant
Richard Reber
01/31/97
Warehouse Foreman
Pamela Smith
03/21/97
Kitchen Assistant
Shirley Smith
02/05/97
Entry Kitchen Assistant
Shawna Vickers
02/27/97
Kitchen Specialist
03/10/97
Baysone Chanthaboury
Asian American Student Services/ Administrative Secretary
03/31/97
Janice Clark
MIS/Administrative Secretary
04/01/97
Hoover/MD Assistant
Michelle Newby
01/29/97
Western Village/.5 KDG Assistant
Mai Anh Nguyen
02/26/97
Gatewood/Bilingual Assistant
Dixie Shaffer
04/01/97
Capitol Hill EL/.5 Pre-School/EDK Assistant
03/03/97
Linda Ramsey
Custodial/Relief Custodial Worker
02/10/97
Custodial/Relief Custodial Worker
James Wyatt
02/25/97
Horace Mann/.75 Custodial Worker
02/18/97
Roofer
03/31/97
Bus Assistant
02/18/97
CHILD nutrition:
CLERICAL:
Amy Hayes
CUSTODIAL:
Bruce Howard
MAINTENANCE:
Howard Reed TRANSPORTATION:
Steven Burton
15
47
186
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
E D UCATIONAL 1.
Special Education
M-19
(when scheduled)
R E
(Dr Guy Sconzo) (Dr.
Dr. Sconzo introduced Mrs. Jan First and Mrs. Teri Bell-Cross presented an overview of the Special Education program.
who
The presentation was two-fold consisting of a profile of service delivery to students with disabilities in our district, and a report on some of the regulatory issues being dealt with in regards to the corrective action plan. They reported there were 5,760 students ages 3-21 years in Special Education. Mrs. First told of mandated related services that must be provided. They were school psychologists and psychometrists who provide evaluation to identify the areas of disability, speech and language pathologists, occupational and physical therapists, and a certified occupational therapy assistant. She noted some of these services were provided by district staff and some by contract staff. She said all of these services were mandated by the Individuals with Disabilities Education Act, a federal law.
Dr. Bell-Cross reported on the State Department's monitoring process, and district corrective action plans. She told of progress that is being made in the Special Education Program.
DISCUSSION Mrs. Parks asked if money is lost because of inappropriate accounting of students, could it ever be made-up? Dr. Bell-Cross said it could not be made up. Mr. Walker asked if our district accepts children from other school districts? Mrs. First said those would be legal transfers, and if another district does not have the appropriate services, that district can approach our district to request that we provide the services. Those services are charged back to the home district. She noted also that based on federal funding, if the monitoring reveals that we have continued non-compliance, then there is the potential for withholding funds from the district until a level of satisfactory compliance is reached.
Mr. Bogle asked if they thought the district would do well next year? Mrs. First said many positive progressions toward compliance have been made, but she felt if the compliance team comes in at the same level of intensity as they did for the prior two visits, we will be at risk. Mr. Yeargain said he had complaints from some teachers that they cannot get their students tested. He noted we also need to look into the compliance on the buildings. Mr. Bogle asked what they could do to see that the lEPs are being written? Mrs. Bell-Cross said what they had found was that a number of teachers just had not written them. She said at one level a division director gave a number of letters of reprimand due to the fact that the principal was not aware that lEPs were not being written. In regard to the team meetings, she said a parent would come and a special education teacher would take that parent to the side and have an lEP meeting without the regular classroom teacher or administrator which are required to be there.
Mrs. Parks asked which category of students the EDK student would come under? Mrs. First said they could be eligible upon evaluation under any one of the categories, but more prevalently they would be under the developmentally delayed which encompasses ages 3 to 5.
48
EDUCATIONAL REPORT ON SPECIAL EDUCATION
187
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
M-20
EDUCATION REPORT
(continued)
Mr. Yeargain said he thought they should start testing students before school starts or maybe have some kind of program in the summer. He said if they ask for a test, they should have one. Mrs. First said before a student is tested, they attempt many pre-referral activities to attempt to keep the students in what is referred to as the least restrictive environment. She said the only time they go ahead and make the step to refer to individual testing is when every other intervention and effort has failed. Mr. Yeargain said there was still a need for facilities for these students that cannot learn in the environment that we put them in by mainstreaming. He said the federal government said they have to have a facility for these students. Mrs. First said that was correct and special day schools are still on and are to be considered by every team, but every team must first start with the consideration of the least restrictive environment which is the regular education environment. Mrs. Puckett asked how Belle Isle Secondary School fared after the monitoring process? Mrs. Bell-Cross said what they had addressed as far as areas of deficit was the least restrictive environment, and that was a very restrictive environment.
Mr. Bogle said as a follow-up to this presentation, it would be good to have additional information regarding the concerns that were expressed about federal funding and our vulnerability on that issue. UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE) CITIZEN S'
COMMENTS
(NONE) BOARD
MEMBER S'
COMMENTS
Mr. Bogle said Mrs. Lambeth had informed him they need to work toward scheduling a level three hearing. Mrs. Lambeth said she would call and check about the dates. Mr. Bogle noted a special meeting is also being considered in April to meet with Dr. Crawford and staff regarding strategies related to the Board goals. Mrs. Lambeth said the date she had set was for April 11 from 6:00 p.m. until 9:00 p.m. in the Board Conference Room. Mrs. Parks mentioned that she would like to attend service at Classen SAS since it is the first one.
NOTE;
Mr. Michael Carter left at 9;40 p.m.
49
the
graduation
188
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
EXECUTIVE
MOTION: SECOND:
:M-21
SESSION
R. #86 EXECUTIVE SESSION 10:21 P.M.
Terri Silver Jennifer Puckett
MOVE FOR APPROVAL TO RECESS AND RECONVENE IN EXECUTIVE SESSION.
ROLL CALL
Mrs, Mr. Mr.
Puckett, Walker, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
The Board met in executive session at 10:21 p.m.
Those in attendance in this executive session were Board Members: Jennifer Puckett, Kenny Walker, Tom Yeargain, Ron Bogle, Terri Silver, Thelma R. Parks; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate Counsel; Rosa Lambeth, Board Clerk; and Tim Melton, Attorney. Mrs. Parks left at 10:48 p.m.
NOTE:
IN
OPEN
MOTION: SECOND:
SESSION R. #87 RETURN TO OPEN SESSION 10:50 P.M.
Terri Silver Kenny Walker
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
The Board reconvened at 10:50 p.m.
Mr. Bogle announced there were two items to be considered for action from the executive session.
1.
Action, on the Octavia Morgan vs 1-89 et al CIV96-1954-M:
MOTION: SECOND:
Terri Silver Kenny Walker
MOVE FOR APPROVAL TO AUTHORIZE ATTORNEYS TO SETTLE THE SUIT AS OUTLINED IN THE WRITTEN AGREEMENT WITH MS. OCTAVIA MORGAN.
ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
aye aye aye
MOTION CARRIED 5-0.
50
Mrs. Silver, Mr. Yeargain,
aye aye
R. #88 APPROVAL FOR ATTORNEYS TO SETTLE OCTAVIA MORGAN SUIT
189
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997
M-22 IN OPEN SESSION
2.
R. #89 APPROVAL OF ADDENDUM TO SUPERINTENDENT'S CONTRACT FOR 1996-97, 1997-98, 1998-99 FISCAL YEARS.
(continued)
Action on the Addendum to the Superintendent's Contract for the 1996-97, 1997-98, 1998-99 Fiscal Years as to Form and Terms;
MOTION; SECOND;
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL OF THE ADDENDUM TO THE SUPERINTENDENT'S CONTRACT OF EMPLOYMENT FOR THE 1996-97 FISCAL YEAR, THE SUPERINTENDENT'S CONTRACT OF EMPLOYMENT FOR THE 1997-98 FISCAL YEAR, AND THE SUPERINTENDENT'S CONTRACT OF EMPLOYMENT FOR THE 1998-99 FISCAL YEAR, AS TO FORM AND TERMS. ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
MOTION CARRIED 5-0.
ADJOURNMENT R. #90 ADJOURNMENT 10:56 P.M.
There being no further business, the meeting The motion for adjournment was made by Terri Kenny Walker. On roll call, the votes were as aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
51
adjourned at 10:56 p.m. Silver and seconded by Mrs. Puckett, follows: Yeargain, aye; and Mr.
190
A
MINUTES OF THE REGULAR MEETING OF MARCH 24, 1997 M-23
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.) tofc—
president
e CleiFk
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
S'
the
by
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this 1997.
day
rk, Oklahoma City Board of Education (SEAL)
52
7
<
180
MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1997
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY,
MET IN SPECIAL SESSION IN THE BOARD ROOM
OKLAHOMA,
OF
.M-1
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MARCH 30, 1998, AT 6:00 P.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District ; Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Mike Chandler, District 7
Member Member President Vice President Member Member
ABSENT:
Thelma R. Parks, District 5
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate General Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
lALL TO ORDER
ORDER
Mrs. Terri Silver called the meeting to order at 6:07 p.m. lOLL CALL
ROLLCALL At the time of the Roll Call, six (6) members of the Board were present.
Mr. Ron Bogle, District 1 Board member, gave the invocation and led the pledge of allegiance. SPECIAL
SPECIAL BUSINESS
BUSINESS
PRE-TERMINATION HEARING FOR MS. LINDA CLARK HEARING OFFICER AMIE COLCLAZIER
The purpose of the meeting was to conduct a pretermination hearing for Linda Clark. (A complete transcript of this hearing is on file in the Board Clerk's office.)
The following appearances were noted: Linda Meoli, Philip Andre, Mary Edwards, Linda Clark,
representing the administration representing Linda Clark Principal, Webster Middle School teacher
Mr. Andre stated that he had been recently retained in the hearing. He spoke with Ms. Colclazier to ask that the hearing be reset because there was not adequate time to prepare the case. He said he was aware of a list of 50 exhibits and five witnesses. According to the document, the list of exhibits and witnesses was delivered to Ms. Clark on the 19th of March, eleven days before this meeting. He had not seen the exhibits and would like to have the opportunity to review them. He asked that he be able to prepare his own list of exhibits and witnesses. He had been told that the list of exhibits had to be provided fifteen days before the hearing, although the list had been delivered only eleven days before the hearing. He requested some additional time to adequately prepare witnesses and exhibits on Ms. Clark's behalf.
Ms. Meoli stated that she contacted Mr. Andre at about 4:00 p.m. on Friday, March 20, 1998. She pointed out that the exhibit and witness list was only required 10 days prior to a hearing. There was a cover letter included with the witness and exhibit list that was hand delivered to Ms. Clark's home on March 19, 1998. The letter stated that her firm would represent the Oklahoma City Public School administration 79
PRE-TERMINATION HEARING FOR MS. LINDA CLARK
'f
181
MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1997
11-2 in the hearing. According to Oklahoma City's policy, when a party was going to be represented by counsel, we are supposed to be notified five days before. This enables an attorney to contact the other attorney if any documents were needed. Her firm objected to a continuance because her firm was never contracted five days in advance. Mr. Andre said that at the time Ms. Clark came into his office, she had not received the letter stating who was representing Oklahoma City Public Schools. He said he tried to call Dr. Crawford, unsuccessfully, several times, and then received a call from Ms. Meoli. He noted it was not unreasonable for an attorney to ask for more time to prepare a case. Ms. Colclazier asked Mr. Andre to explain when he was retained by Ms. Clark. Mr. Andre stated it was approximately a week ago. Ms. Colclazier asked Mr. Andre if he had requested copies of the exhibits from anyone at the administration office or Ms. Meoli's firm. Mr. Andre stated that the first time anyone contacted him was on Friday; however, he had tried to call the administration office several days prior to then, and he was referred to in-house counsel, but his calls were not returned. He noted that he had asked for a continuance when he talked with Ms. Meoli on Friday. Ms. Colclazier asked how much time was being requested in terms of continuance. Mr. Andre stated considering the number of exhibits stretching back four years, he needed at least 60 days to adequately prepare this case. He noted that if the Board thought that was too long, he could certainly try to prepare the case in a shorter time.
Ms. Meoli stated that she wanted to remind the Board that they had set the hearing more than a month ago. There was an attempt to deliver certified mail to Ms. Clark pursuant to the statute, but the delivery was refused. A process server unsuccessfully attempted fifteen times to serve Ms. Clark with the recommendation so that she would have notice. Ms. Meoli pointed out that under Board policy, if a request was made for a continuance and the Board granted it, it was granted without pay. Ms. Colclazier asked Ms. Meoli how many witnesses were present at the hearing and prepared to testify on behalf of the administration. Ms. Meoli stated there were six witness present to testify.
Ms. Silver asked if the Board could go into executive session to discuss continuance. Ms. Colclazier stated that would be appropriate. Mr. Andre stated that Ms. Clark had just advised him that she never refused any certified mail, so, if she had a green card showing that she refused the letter, he would like to see it. He had not seen an affidavit that a process server tried to serve her, but, apparently, someone had tried to serve Ms. Clark's mother. Mr. Bogle asked for clarification on what the Board would be discussing in executive session. Mrs. Silver responded that the Board would be discussing continuance. Ms. Colclazier suggested that it would be appropriate for the Board to discuss whether or not a continuance should be granted in this case. Mr. Chandler asked what Ms. Clark's current status was with the district at this time. Ms. Meoli responded that Ms. Clark was currently on sick leave with the district.
Mr. Bogle moved that the Board recess and convene in executive session. E X E C U T I V E
MOTION; SECOND: L.//99 XECOTIVE SESSION
S E S S
Mr. Bogle Mr. Chandler
MOVE TO GO INTO EXECUTIVE CONTINUANCE REQUEST FOR MRS. LINDA CLARK. ROLL CALL
Mr. Mr. Mr.
Bogle, Walker, Chandler,
Mrs. Puckett, Carter, Mr. Mrs. Silver,
aye aye aye
MOTION CARRIED 6-0 80
aye aye aye
182
MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1997
M-3 Those in attendance in the Executive Session were Board Members: Ron Bogle, Jennifer Puckett, Kenny Walker, Michael Carter, Mike Chandler, Terri Silver, and Arnie Colclazier, Hearing Officer.
R E T U R N
MOTION: SECOND:
T 0
OPE N
S E S S I 0 N
Mr. Bogle Mr. Walker
R.#100 RECONVENE IN OPEN SESSION
MOVE TO RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Bogle, Mr. Walker, Mrs . Silver,
aye aye aye
Mrs. Puckett, Mr. Chandler,
aye aye
MOTION <CARRIED 5-0 •
NOTE; Mr. Carter was not seated at time of roll call.
Ms. Colclazier stated that the Board had deliberated with regard to the respondent teacher's motion for a continuance. At this time, it was the Board's preference to hear more argument and testimony with specific regard of the efforts made in the initiation of the process and service of process upon the respondent teacher. She noted Ms. Meoli had mentioned earlier some allegations regarding delay and difficulties experienced in terms of getting Ms. Clark served. She asked Ms. Meoli to provide a timeframe overview of the specific difficulties that she had experienced in this matter. Ms. Meoli stated that exhibits #26, #27, #28, #30, #31, and #32 were related to this matter. Exhibits #26-28 were the documents related to the recommendation itself. The recommendation was presented to the Board on February 17, 1998, and on February 18, 1998, a letter was prepared by Dr. Crawford and forwarded to Ms. Clark. Exhibit #32 represented the affidavit of Teresa Johnson, a legal assistant in her office. The letter from Dr. Crawford was mailed on February 24, 1998, to Ms. Clark by certified mail and returned receipt requested which was required by law. Services required by certified mail restricted delivery returned receipt requested or by other services provided by law. The letter was mailed certified and as a back-up it was also mailed through regular mail. The letter was returned to the Center, and the certified letter was returned as unclaimed. She noted a copy of the envelop was attached to the affidavit. Because she has had difficulty having Ms. Clark collect her certified mail at other times, it was determined that a back-up would be needed to serve her by process server because that was the other authorized service provided by law. Exhibit #30 represented an affidavit of due and diligent attempts by the process server to serve Ms. Clark. As you can see there were fifteen attempts to serve Ms. Clark with a recommendation for termination. Every time the process server attempted to serve Ms. Clark, the response was that she was not home, although she was currently on sick leave. In order to ensure that there was some kind of service, we asked the process server to serve any adult in the residence. That was accomplished on March 5, 1998. Exhibit #31 was the additional affidavit of substitute service in which an adult in the home was served. Ms. Colclazier asked if this was the correct address of Ms. Clark, who was served papers by the process server and certified mail, and was it the same address that her sick pay was forwarded to. Ms. Meoli stated that Ms. Clark had provided only one address on district records. Ms. Colclazier asked Mr. Andre to respond briefly to (1) the address of Ms. Clark, and (2) did she receive these papers on March 5, 1998, as presented by Ms. Meoli. Mr. Andre responded that he understood that if certified mail was refused, an individual had to sign and state that it was refused. Unclaimed mail was not good service in any court. Ms. Clark informed him that the address in question was her mailing address where her mother lived, although it was not her physical address. She also informed him that she did not have a son. He noted that in exhibit 81
f
183
MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1997 M-4
#30, almost everyone of these attempts stated it was with her son. At this point, however, service would not be a problem because he had provided his address. He stated that he had sent a letter to the Superintendent informing him that he was representing Ms. Clark and to send any communication through his office. Had Ms. Clark received this information, he would still be asking for additional time to prepare the case. He pointed out that Ms. Clark had been a teacher for 25 years and just wanted a fair hearing. Ms. Colclazier asked if Mr. Andre was saying that Ms. Clark did not receive the papers served on March 5, 1998. Mr. Andre stated that the only paper he could recall was dated March 19, 1998, and was a list of the exhibits. She did not receive anything on these attempts. Ms. Meoli stated that Ms. Clark told her over the telephone that she received our letter, however, she did not know if it was the letter sent by process server or the letter sent by regular mail. Mr. Andre stated that he had been informed by Ms. Clark that she did receive a letter by regular mail and had apparently contacted Ms. Meoli to ask her to quit bothering her mother. Ms. Colclazier asked if the address was her residential address. Mr. Andre responded that the address on the documents was Ms. Clark's mailing address, but she was not living there at this time. Ms. Meoli stated that the rules and regulations state that all required under the State Department of Education is that a witnesses be exchanged five days before a hearing on a career Mr. Andre pointed out that given the circumstances, five or ten sufficient time.
that was list of teacher. days was
Mr. Bogle stated moved that the Board proceed with the hearing at this time, and not to grant continuance. Mr. Walker seconded the motion.
I N
OPEN
SESSION
MOTION; SECOND: .#101 OVE TO PROCEED ITH HEARING AS CHEDDLED
Mr. Bogle Mr. Walker
MOVE TO PROCEED WITH THE HEARING AS SCHEDULED, ROLL CALL
Mr. Mr. Mr.
Bogle, Walker, Chandler,
Mrs. Puckett, Mr. Carter, Mrs. Silver,
aye aye aye
aye aye aye
MOTION CARRIED 6-0.
NOTE; Mrs. Clark and Mr. Andre left the hearing at 7:07 p.m. Opening Statements: Respondent's Statement; Ms. Colclazier stated that the respondent teacher and her counsel had left the hearing, which in no way removed the Board's ability to actually conduct the hearing or have a hearing represented and to deliberate and make a decision as to this particular employee's employment status. Accordingly, she stated that Ms. Meoli may want to proceed. Ms. Meoli stated she was here on the recommendation of Dr. Crawford to dismiss Ms. Linda Clark from employment. The recommendation of Dr. Crawford was based on the recommendation of Ms. Mary Edwards, Principal at Webster, and he concurred in the recommendation. Exhibit #26 included Ms. Edwards' recommendation to Dr. Crawford. It contained a number of instances starting with the 1997-98 school year when Ms. Edwards attempted to counsel with Ms. Clark to explain policy to her. On every occasion, Ms. Clark refused to take the document that Ms. Edwards was trying to hand her. Next, Ms. Edwards attempted to mail the 82
184
MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1997 M-5
documents by certified mail. All of these documents were unclaimed and returned to the school district. Memos were sent to Ms. Clark to set up meetings and she refused to attend the meetings. In the first instance, Ms. Edwards asked Ms. Clark to turn in her receipt book at the end of the 1997-98 school year. She refused. At that time, Ms. Edwards prepared a written reprimand and advised Ms. Clark that a plan of improvement was going to be prepared for her. A meeting was set for the first day of school on August 19, 1997, but Ms. Clark did not show up. Other meetings were also set up; however, Ms. Clark did not attend any of them. On November 17, 1997, Ms. Edwards had to serve Ms. Clark by process server, a plan for improvement because she would never show up for a meeting. Ms. Meoli said that evidence showed that as far back as the 1994-95 school year, Ms. Clark had similar problems with other supervisors. During the 1994-95 school year at Rogers Middle School, Mr. Joe Hornbeck, supervisor, also had problems getting Ms. Clark to attend meetings. She was transferred during the 1994-95 school year to Jefferson Middle School where she also had problems with the supervisor Mr. Raul Font in his attempts to have meetings or conferences.
Ms. Meoli pointed out that it was clear that over the past five years, a number of the supervisors in administration had attempted to have Ms. Clark act as a professional teacher in the district, and she had willfully failed to do that. She noted that Ms. Clark could have had a representative at any time in any meeting if she had felt the meeting would have been unfair. She explained that with regard to the hearing, Ms. Clark was a career teacher, and if the Board should choose to terminate her employment, she had the right to a trial de novo in district court. That meant that a trial court would rehear the issue again. Ms. Colclazier asked if Ms. Meoli would like the Board to take the exhibits into consideration that had been presented in their deliberations. Ms. Meoli answered yes. She also had proposed findings of fact for the Board. She believed that Ms. Clark's attorney was right that there were a number of documents; the administration felt it had no other choice except to document some of the instances that had occurred.
Ms. Colclazier stated that it would be appropriate at this time if any Board member wished to hear specific testimony with regards to any of the allegations. It would also be appropriate if Board members requested a executive session for deliberations on this matter, and determined whether further evidence was necessary. Mr. Bogle made the motion to recess and reconvene in executive session for the purpose of deliberation on this case. Mr. Walker seconded the motion.
EXECUTIVE
S E S S I 0
MOTION: SECOND:
Mr. Bogle Mr. Walker
MOVE TO RECONVENE IN EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION CONCERNING THE EMPLOYMENT STATUS OF MS. LINDA CLARK, PURSUANT TO O.S. 25 307 (B) (1). ROLL CALL
Mr. Mr. Mr.
Bogle, Walker, Chandler,
Mrs. Puckett, Carter, Mr. Mrs. Silver,
aye aye aye
MOTION CARRIED 6-0.
83
aye aye aye
R.#102 MOVE TO RECONVEN IN EXECUTIVE SESSION
f
186
MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1997
RETURN MOTION; SECOND; I. #103 tECONVENE IN )PEN SESSION
TO
Mr. Mr.
OPEN
SESSION
Walker Puckett
MOVE TO RECONVENE IN OPEN SESSION.
ROLL CALL
Mr. Mr. Mr.
Bogle, Walker, Chandler,
Mrs. Puckett, Carter, Mr. Mrs. Silver,
aye aye aye
aye aye aye
MOTION CARRIED 6-0
I N
OPEN
SESSION
MOTION; SECOND; L#104 OVE THAT BOARD kDOPT THE PROPOSED FINDINGS )F FACT AS SffiMITTED BY 4S. MEOLI THAT CHE EMPLOYEE [JNDA CLARK BE
Mr. Chandler Mr. Walker
MOVE THAT THE BOARD ADOPT THE PROPOSED FINDINGS OF FACT AS SUBMITTED BY MS. MEOLI THAT THE EMPLOYEE LINDA CLARK BE TERMINATED EFFECTIVE IMMEDIATELY IN ACCORDANCE WITH THE ADMINISTRATION'S RECOMMENDATION. ROLL CALL
Mr. Mr. Mr.
Bogle, Walker, Chandler,
Mrs. Puckett, Carter, Mr. Mrs. Silver,
aye aye aye
aye aye aye
CERNTNATED
EFFECITVE
IN ACCORDANCE WITH ADMINISTRATION'S RECOMMENDATION rMMEDTATET.Y
MOTION CARRIED 6-0 NOTE; Mrs. Silver announced that the hearing scheduled for April 22, 1998, had been cancelled and rescheduled for May 11, 1998, at 6:00 p.m. Also, there was a meeting scheduled for April 1, 1998 at 6:00 p.m.
ADJOURNMENT El.#105 ADJOURNMENT 7:26 P.M.
There being no further business, the meeting adjourned at 7:26 p.m. The motion for adjournment was made by Mr. Chandler and seconded by Mr. Carter. On roll call, the votes were as follows: Mr. Bogle, aye; Mrs. Puckett, aye; Mr. Walker, aye; Mr. Carter, aye; Mr. Chandler, aye; and Mr. Silver, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
84
186
MINUTES OF THE SPECIAL MEETING OF MARCH 30, 1997
:M“7
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Minute Cler
Minutes approved by the _____ _____________ z 1998.
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education.of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
Witness my hand and seal of this School District this . ' 1998. Clbrk,Oklahdma City Board of Education
(SEAL)
85
day
f
191
A
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
89
OF
M-1
OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 7, 1997, AT
6:00 P.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
President Member Vice President Member Member Member
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 6:15 p.m. ROLL
CALL
ROLL CALL
At the time of the Roll Call, five (5) members of present. Mrs. Thelma R. Parks arrived at 6:20 p.m. EXECUTIVE MOTION: SECOND:
the
Board were
SESSION R. #91 EXECUTIVE SESSION 6:16 P.M.
Terri Silver Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS PURSUANT TO O.S. 25, ยง307 (B)(1). B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS PURSUANT TO O.S. 25 , ยง307 (B) (2) . ROLL CALL
Mrs. Puckett, Walker, Mr. Mr. Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
The Board went into Executive Session
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Rosa Lambeth, Board Clerk. I N
OPEN
MOTION: SECOND:
SESSION
Michael Carter Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
R #92 RECONVENE IN OPEN SESSION 7:05 P.M.
192
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997 M-2 IN OPEN SESSION ROLL CALL
(continued)
Mrs. Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 6- 0.
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
The Board reconvened at 7:05 p.m.
Mr. Kenny Walker, District 4 Board Member, led the pledge of allegiance. The Southeast High School Air Force JROTC presented the colors under the direction of Lieutenant Colonel Daryl Bodenhamer. Mr. Walker gave the invocation. INTRODUCTION
OF
VISITORS
Mr. Bogle introduced Dr. Edna Manning, President of the Oklahoma School of Science and Mathematics.
R. #93 APPROVAL OF 4INDTES FOR lARCH, 1997
MINUTES MOTION; SECOND;
OF
PREVIOUS
MEETING (S)
Kenny Walker Thelma R. Parks
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, MARCH 3, 1997, SPECIAL BOARD MEETING, MARCH 7, 1997, REGULAR BOARD MEETING MARCH 24, 1997 , AS AMENDED. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0. CITIZENS" COMMENTS
1.
Bobbie Johnson, spoke of concerns regarding teachers'
2.
Shirley Dillard, AFT Local 4574, thanked Dr. Crawford responding to the issue of all personnel who work with mentally physically disabled students being CPR certified, and stressed importance. Another issue she expressed concerns about was the fleet replacement issue.
3.
Terry Harris, patron, invited the Board to the Hoover Festival of the Arts to be held April 17 at 6:00 p.m. Also, he mentioned that the grass needed to be cut at several schools. He encouraged supporting educators who support the Oklahoma City Public Schools.
4.
Jim Purdy, patron, encouraged having high expectations for all students, and staying focused on academics in the schools.
5.
Ruth Nichols, Professional Development Advisory Committee, spoke of the many things the Professional Development Advisory Committee had accomplished and commended the Committee for an outstanding job.
6.
Ted Metscher, AFT, presented concerns about the deregulation issue regarding coaches' planning periods, and urged the Board to vote against it.
salaries.
for and its bus
A
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
193
J A
BOARD
MEMBER S'
BUSINESS/COMMENTS
RECOGNITIONS
1.
RECOGNITIONS
Recognition of the following John Marshall High School patrons for extraordinary financial and time support of athletic and scholarship programs for John Marshall High School students:
Richard Bogert Evelyn Harrington
Andy Bogert Terry Harris
Recognition of Min Trong, Classen School of Advanced Studies and Robert Leveridge, Northwest Classen High School, for being named Academic All-Staters by the Oklahoma Foundation for Excellence. Recognition of the Southeast High School JROTC Drill Team, who took the following honors in the American Legion/Coca Cola National Drill Competition: "Best Overall" First Place Fourth Place Fifth Place -
M-3
Honors, New School Category Six Trophies One Trophy One Trophy
Cadet Colonel LaRhonda Beane, Southeast High School JROTC, was selected as the "1997 Air Force JROTC Cadet of the Year," by the Oklahoma Chapter of the Air Force Association. Recognition of the following Jefferson Middle School students who placed in the State Essay Contest sponsored by the Oklahoma Federation of Republican Women, Frontier Country Republican Women. Tony Tran, 1st Place Amanda Kellogg, 2nd Place Russell Boyd, 3rd Place Scott Rhoden, 1st Honorable Mention Andrea Switzer, 2nd Honorable Mention Stephen Galloway, 3rd Honorable Mention Recognition of the Valedictorians and Salutatorians for the 1996-97 School Year.
Capitol Hill Hicfh School
Shondra Brumbelow, Valedictorian Gloria Quezada, Salutatorian
Classen School of Advanced Studies Tu Phan, Valedictorian, International Baccalaureate Program Carolyn Cole, Salutatorian, International Baccalaureate Program Rachel Malone, Valedictorian, Visual and Performing Arts Program Lydia McCoy, Salutatorian, Visual and Performing Arts Program
Doucrlass High School
Stephanie Brown, Valedictorian Christine Kite, Valedictorian Sasha Mathura, Valedictorian Patrick Williams, Valedictorian Teresa Williams, Valedictorian Emerson Alternative School Cora Dickson, Valedictorian Denise Jones, Salutatorian U.S. Grant High School
Sara Hubbard, Valedictorian Jeffery Courtney, Salutatorian
194
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
John Marshall High School Jennifer Joy Wall, Valedictorian Anita Cheriee Nichols, Salutatorian
Northeast Hioh School Johnetta D. Nesbitt, Valedictorian Eric B. Storey, Salutatorian
Northwest Classen High School
Darlisha Anderson, Valedictorian Phuong Dang, Valedictorian Gabriela Espinoza, Valedictorian Emily Krebbs, Valedictorian Robert Leveridge, Valedictorian Melanie N. Morphis, Valedictorian Hoang Nguyen, Valedictorian Oanh Tu, Valedictorian Southeast High School
Ana Ikavuka, Valedictorian Abigail Sramek, Salutatorian Star Spencer High School
Lee Tillman, Valedictorian Christine Derrick, Salutatorian 5.
Recognition of Ms. Lisa Yearwood, Pierce Elementary School Physical Education Teacher, for receiving an Oklahoma State Department of Education Award of Excellence for Distinguished Leadership.
6.
Recognition of Dr. Judy Jones, Columbus Elementary School Principal, for being selected as the 1997 Oklahoma Foundation of Excellence Administrator of the Year.
BUSINESS
1.
L. #94 APPROVAL TO XHEDOUE SPECIAL JOARD MEETING FOR DNDAY, APRIL 14, .997 AT 4:00 P.M.
Recommend authorization to schedule a Special Board meeting on Monday, April 14, 1997, 4;00 p.m., for the purpose of a Level III Grievance Hearing. (Dr. Vern Moore)
MOTION: SECOND:
Michael Carter Thelma R. Parks
MOVE FOR APPROVAL TO SCHEDULE A SPECIAL BOARD MEETING ON MONDAY, APRIL 14, 1997, 4:00 P.M. FOR THE PURPOSE OF A LEVEL III GRIEVANCE HEARING ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr, Bogle,
aye aye aye
MOTION CARRIED 6-0.
BOARD
M :EMBER S '
C 0 M M E NTS
(NONE) Jl GAL REPORT
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, noted she would be providing the Board with the quarterly report on legal fees in the Board packet of April 21, 1997, along with a written status report on the litigation files. 6
195
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
SUPERINTENDENT 1.
M-5 REPORT
Discussion regarding Requests for Proposals (RFP's) to obtair proposals from various vendors for bus fleet replacement plans, bus DISCUSSION OF RFP'! fleet maintenance, and transportation services to begin with the FOR TRANSPORTATION 1997-98 school year. (Terry Wolfe) [SERVICES
Dr. Crawford presented concerns with the transportation system, especially the aging fleet, and noted that a comprehensive study needs to be made of this program to determine if it is cost efficient. He asked that the Board allow staff to go forward with an RFP and determine if there could be some advantages and savings in this program.
DISCUSSION
Mr. Bogle asked if this information would be used as a part of the budget planning for the next fiscal year? Dr. Crawford said it would, and in order to do that they need to seek proposals. In response to a question from Mr. Walker, Dr. Crawford responded the^ were going to request RFPs for services which might include someone agreeing to take over the fleet and formulate a contract to keep the fleet updated. He noted there are some proposals that allow the district to maintain its own fleet, and have a company to come in anc. run the transportation system.
Mr. Walker asked if this would mean selling our buses to a company. Dr. Crawford noted one proposal would be to sell the buses and one would be to let them use the buses with the district being responsible foi maintaining the proper condition of the fleet. Mr. Walker asked if someone else took over the buses, would they ther hire the bus drivers? Dr. Crawford said that is one of the possibilities, and there are other proposals that would let a compan;^ take over the complete management of the transportation program including the hiring of bus drivers. Mr. Walker asked if there had been any discussion with the City ol Oklahoma City about their bus system handling our transportation? Dr Crawford noted they would include the City of Oklahoma City in this proposal. Mrs. Thelma R. Parks asked if the Board members would have ar. opportunity to have the language of these proposals before it is brought to the Board for action. Dr. Crawford said they would be provided with copies of the RFPs.
In response to questions from a Board member, Mr. Terry Wolfe, Directoi' of Business Services, reported the intent of the original document was to solicit information from the vendors as to what they would be interested in and what type of services would be possible.
Mr. Bogle asked if there would be a possibility out of this action oi bringing to the Board a proposal to be voted on to select a vendor? Mr Wolfe noted the intent is to be detailed and specific enough across the full range of services that they could have a recommendation to brine to the Board with a number of options to choose from. Mr. Carter asked for information on the companies that perform this service, what districts they provide services for, and how large the districts are? Mrs. Parks requested background information on this also.
Mr. Wolfe said if they bring something to the Board for action he woulc. like to bring a comparative analysis and give the Board the backup material that had been collected in regard to this.
Mr. Bogle noted it would be helpful to a have a discussion at some point regarding the rationale of outsourcing this function.
196
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
M-6 DISCUSSION OF CHARTER SCHOOLS
SUPERINTENDENT'S REPORT 2.
Charter Schools
(continued)
(Dr. Guy Sconzo)
Dr. Crawford talked with the Board about the possibility of seeking deregulation for the charter school concept. He noted that State Superintendent Sandy Garrett had discussed with the Board the deregulation process that would allow this district to adopt the charter school concept in some form. He requested the Board to start thinking seriously about this philosophy, and stated they hoped to have a target date of September, 1998 to enact a charter school concept.
Dr. Guy Sconzo, Assistant Superintendent of Educational Services, added to move forward the next step would be formulating a deregulation application that the Board would have to approve. This application would request the State Board of Education to give the Oklahoma City Board of Education deregulated authority to charter some schools in the district based on an elaborate application process and pre-determined criteria. Dr. Crawford noted that staff desired the Board to adopt philosophy that can be used for each application.
a general
Mr. Bogle asked if there had been much interest in response to the memo issued? Dr. Sconzo stated that to date, they had received one deregulation application request from a school. He noted they would be bringing this forward at the next meeting. Mr. Bogle said he assumed that the heart of any application would be substantial evidence as to how any deregulation would enhance the instructional quality of the program for that particular population of students. Dr. Sconzo responded that is the most important criteria for any deregulation application. Dr. Crawford noted that staff would be bringing a deregulation item to the Board unless the Board expressed that they had rather not study the concept any further. He said they were also at the point on charter schools that they did not feel they could go any further without the Board agreeing to consider charter schools.
Mr. Bogle noted his concern was with using "charter school" as a terminology when there is no charter school legislation in Oklahoma at this point. Dr. Crawford said they would hope the Board would consider charter schools for whatever concept they were going to call it so they would not have to write a different set of guidelines for every school's application.
Mr. Bogle expressed again his concern that calling it "charter school" would just create a need for more explanation. In response to a question from Mr. Walker, Dr. Sconzo said the one deregulation that had been received to date had nothing to do with the charter school concept. He noted it was a specific education program a school is wanting to put in place, and to do that would require a deregulation from the State Board. He explained that staff was envisioning that the Board through a district deregulation application would establish parameters as to what would be acceptable philosophically and practically on the Board's part for allowing schools to move toward a charter school concept or a more site-based managed operation concept. He noted in the absence of state legislation, our Board would formulate local legislation and policy that would govern the parameters within which the Board would allow and permit, with a well-defined plan upfront, autonomy on the part of individual schools. Mrs. Puckett asked if the laws prohibit any type of attribute of a charter school as has been presented to Board members in past memos? Dr. Sconzo responded that it did not, but it would require deregulation or statutory waivers to be filed for each attribute requiring deregulation. He explained that the district would ask that the State Board would delegate its deregulatory authority to this Board of Education for all the attributes. This Board would then decide how that might be delegated to individual schools who would apply for that package of deregulations.
197
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
SUPERINTENDENT'S REPORT
(continued)
M-7
Dr. Sconzo explained further in response to Board member questions that if three schools moved forward and wanted to operationalize a school program, incorporating those attributes which had been deregulated, the actual implementation of those attributes could be very different from school to school. He said the Board would just be establishing the areas where individual school autonomy is being allowed to make decisions about how the educational program will be delivered to students. He noted it is autonomy with accountability so there is an annual monitoring on the part of the Board to be certain the school we've given autonomy to is doing what they said they were going to do, and achieving the goals and objectives that were established in their application. Dr. Sconzo said a school may be given autonomy through deregulation, to decide how it is going to implement in the area of staffing. What kind of staffing is going to be placed in a school such as teaching staffing, assistant staffing, and the like. He noted that could be an area where a school would have autonomy to decide by its own formula how they would use a finite amount of dollars allocated to them to purchase staffing to deliver their education program. Another area that could be left to a school's autonomy is the actual curriculum that is taught, that it would not necessarily have to conform to the state accredited curriculum offerings. The school would still be accountable for all of the PASS objectives, but they are going to deliver their curriculum in a different way. A school applying for package deregulation, might choose in their application to this Board that they want to take advantage of the curriculum autonomy, but not the staffing. It would not necessarily have to be an all or nothing proposition.
Mrs. Parks reported having read about schools in Arizona who did apply for charter schools and met the qualifications, but when the implementation came, they decided they did not want to do that. Consequently they asked that it be rejected, but were told they could not do that, but had to follow the guidelines that were established at the time they made application. That was for three years and they could not do anything about it. She questioned if they would be able to choose among the attributes, the things that would constitute a charter school for two different schools, and not having to select the same attributes at each school. Dr. Sconzo said any school would have to comply with whatever the Board would decide upon as its philosophy as well as its parameters. He noted in the contracting or chartering process he is familiar with from other states, once a Board agrees to charter a school, if the terms of that charter, at any point, are not complied with then there is the automatic that you could lift the charter.
Mrs. Parks said the concern was to whether they could ask for a certain number of the attributes set and meet the request for a charter school. Dr. Crawford stated that one thing he thought the Board would do is to decide it will only charter a public, not a private or parochial school. He said that would be one of the parameters, and another would be the financial amount that would be provided to schools.
Mr. Bogle requested when this is brought back as an action item, that there be a more formal presentation of the concept so the Board can have a better feel for what is driving this; what the opportunities are for the district; who generates the requests; and how the process works? Mr. Bogle suggested again that they not use the label of "charter schools," but decide upon another name for the program since this was not approved by the legislature of Oklahoma.
kr. Walker requested this not be brought back for action at the next regular Board meeting since he would not be able to be present. He said he would like to be in on the discussion of this. Mr. Carter noted he also had concerns with calling this a "charter school." He said it sounded like a total deregulation to him not a charter. He felt deregulation could build strength within the district. He requested the name to be changed when it is brought back to the Board.'- Mr. Carter asked that the administration setup and requirements be changed also.
A
198
MINUTES OF THE REGULAR MEETING OF APRIL 1, 1997 M-8
Dr. Sconzo noted that even with legislation, there would be areas of law and regulation that are not negotiable.
PURCHASING
1.
R. #95 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS B, D, AND F
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - F)
MOTION: SECOND:
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS VOTING ON ITEMS A, C, AND E SEPARATELY. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0. Vote on. Item A •• R. #96 APPROVAL OF ITEM A, CONTRACT FOR PSYCHOLOGICAL SERVICES
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 6-0. Vote on. Item C ••
R. #97 APPROVAL OF ITEM C, APPROVAL TO PURCHASE HVAC ROOFTOP UNITS FOR DEMOUNTABLE BUILDINGS
R.
APPROVAL OF E, DEREGULATION APPLICATION REGARDING COACHES' PLANNING TIME
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 5 aye, 1 no. Vote on. Item E •• ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 6-0 A.
Acrreement with Mr. Michael Lacv to Provide Psvcholocrical Service for Referred Special Education Students.
Approval of an agreement with Mr. Michael Lacy to provide psychological services for referred to special education students. District to pay $35.00/hour for services rendered and .28/mile for in-district travel. (Dr. Guy Sconzo) APPROVAL TO ESTABLISH CENTRA! ACTIVITY FUND ACCOUNT FOR "KIDS FOR KIDS" BOOK SALES
B.
Approval to Establish Central Activity Fund Account for "Kids for Kids” Book Sales Proceeds. Approval to establish a central activity fund account for "Kids for Kids" book sales proceeds. (Dr. Guy Sconzo) Approval to Purchase Rooftop HVAC Units for Demountable Buildings at Schools Listed.
10
199
A
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
M-9 PURCHASING AND GENERAL BUSINESS
(continued)
Approval to purchase rooftop HVAC units for demountable buildings at Star Spencer High School (2 units), Bodine Elementary School (1 unit), Star Elementary School (2 units), and Willow Brook Elementary School (1 unit) from A.E.S. of Oklahoma, Inc., who submitted the low bid (previously approved by the Board of Education on August 26, 1996). This expenditure in the amount of $12,356.70 is to be charged to General Fund Account 711-000-2620740-000-0000-000-051. (Terry Wolfe) Approval to Purchase Art/Instructional Supplies for Use by Supply APPROVAL TO and Distribution Department. PURCHASE ART/
INSTRUCTIONAL
Approval to purchase art/instructional supplies for use by the SUPPLIES Supply & Distribution Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (20 mailed - 11 returned) :
$
3,807.83 387.00 808.10 438.50 680.60 1,022.75 692.58 12,393.70 3,409.23 1,101.18 $ 24,741.47
Pyramid Art Supply Dick Blick Company Standard Stationery Elgin School Supply Nasco Corporate Express School Specialty Sax Arts & Crafts Bowlus School Supply Bye Mo'r Inc. TOTAL
These purchases are to be charged to General Fund Account 711-000-3200-610-000-0000-000-039. (Belphry Dean) Approval of a Deregulation Application to Continue Having Coaching Personnel Assume Their Planning After the Regular School Day.
Approval of a deregulation application to continue having coaching personnel assume their planning after the regular school day. This will allow continuance of the block eight schedule at all high schools with athletics offered in the school day. (Dr. Guy Sconzo) F.
Approval of an Easement to OG&E for Relocating Overhead Power Lines APPROVAL OF AN at the Lincoln School Property.
EASEMENT TO 0(;&E AT LINCOLN SCHOOL Approval of an easement to OG&E for relocating overhead power lines PROPERTY
at the Lincoln School property (Oklahoma School of Science and Mathematics) described as follows:
A part of the South Half (S/2) of Section 27, and a part of the North half (N/2) of Section 34, all in Township 12 North, Range 3 West, I.M., Oklahoma County, Oklahoma, more particularly described as a strip of land 50 feet in width, the centerline of which begins at a point that is North 11째17' West a distance of 25 feet from a steel pole structure that is 534.3 feet North and 81.8 feet East from the onequarter section corner monument, a brass tablet stamped 0-55703, that is the one-quarter section corner common to said Section 27 and Section 34; and run then South 11째17' East a distance of 304.7 feet to a steel pole structure; then South 01째48' East a distance of 244.3 feet to a steel pole structure; then North 89째55' West a distance of 413.6 feet to a steel pole structure; then South 89 West a distance of 1,305.0 feet to the East right-of-way line of Walnut Avenue. (Terry Wolfe)
11
7
200
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
K-10 DISCUSSION Mrs. Parks asked in regard to item A, if we had this service before? Dr. Sconzo responded that this is not a new practice, but the individual is a new person to contract with. Dr. Sconzo added that we have individual contracts with several psychometrists and psychologists currently doing testing for the district. This would be adding another individual to the list.
Mrs. Parks asked who would be referring the students to this person? Dr. Sconzo said typically the referral starts with the classroom teacher, but must have parental permission for the testing to be done. Mr. Walker asked how many of these people had been budgeted for? Dr. Sconzo explained that we don't budget on the basis of individuals for contracting, but we have a certain dollar amount in the budget for contracted services for testing of referred special education children. He noted that as long as funds are available, we're able to find competent, qualified psychometrist/psychologists, and continue to have a backlog of referred students for testing, we will keep contracting with these individuals.
Mrs. Parks asked about the rooftop units in item C. She said she kept hearing these rooftops are very weak, and asked what kind of support there is for the rooftop units? Dr. Crawford said these are actually replacement units. Mrs. Parks asked what we have in place to test these roofs that presently have rooftop units that are being replaced? She noted some people were concerned that the roofs are not substantial to hold these units.
Mr. Wolfe said they would ask the principals what buildings they had been concerned about, and would ask our architect to look into this issue for us.
Mrs. Parks noted they had a situation at Polk School where the flat roof had collapsed after quite a bit of rain, and she was concerned that the roofs be reinforced to make sure that they are substantial enough. Dr. Crawford affirmed that the district architects will be asked to look at those projects before the new demountables are placed on them. Also, he said the Board needs to remember the 1993 Bond Issue did not provide units for the portables that are not now air conditioned, so these projects are just for replacement. He added he hoped that later they will be able to find enough units to effect the portables with HVAC systems.
Mrs. Parks noted she thought the bond issue provided for air conditioning for all the schools. Dr. Crawford said it did not for the portables. He noted the funding on this item is from the General Fund. In regard to item E, Mrs. Parks asked about the concerns deregulation application regarding the coaching personnel.
on
this
Mr. Eddie Griffin, Director of Athletics, said the majority of coaches are interested in the in-school athletics as it relates to block scheduling. He noted at the last level two grievance hearing, approximately thirty coaches showed up in support of this item and two came who were part of the opposing side. Mrs. Parks asked if they were getting more coaches for this item or are there more who are saying we should not have this. Mr. Griffin said on a continuing basis, the majority of the coaches want in-school athletics and are willing to give up their planning period so they can begin practice earlier. He noted the general issue is we are doing better things for kids and they are able to get home earlier in the afternoon.
12
201
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
M-11 PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Parks asked if the district would have to pay these people additional money for having their hours extended until after school? Dr. Sconzo said it would not, but this is identical to the deregulation application that had been approved for this year. This is just a required annual renewal. This has not impacted financially this year and will be no different for next year. Mr. Bogle asked how many coaches would be put in the circumstance of "must transfer" because of their difficulty with this planning period, etc. Mr. Griffin responded he was not sure at this point, but there might be ten to twenty. Dr. Sconzo said the practice of "must transferring" coaches who have decided either not to coach in the future or have been asked not to coach through administrative action, has nothing to do with this deregulation application. Mr. Bogle asked what percentage were they representing when they said the majority of coaches were happy with this? Mr. Griffin said when they did the surveys with the schools, the report came back that the coaches of every high school were in support of the deregulation.
Mr. Carter asked how many vacancies we have in coaching slots? Mr. Griffin said in the last two or three years they had averaged from forty to sixty vacancies in the coaching slots. He added they had canceled some sports because of a lack of coaches. Mr. Carter asked for the reason why? Dr. Crawford said one of the reasons is because we did not have a teaching assignment for them. He noted, also, that is the reason for the "must assign," not because of block scheduling.
Mrs. Puckett asked if the coaches who opposed the deregulation were coaches who didn't want to stay around longer or if they felt the extra compensation was not sufficient? Dr. Moore explained that the compensation issue is taken care of through the negotiations process that identifies how coaches will be paid. The time normally spent for coaching was after school. Now those individuals are working inside the school day which would suggest the planning time will take place after the work day. He noted the funds set aside for extra-curricular activities would remain the same, so they would be compensated according to the existing agreement. Mr. Walker asked if our district was competitive to other districts in the area of coaches' compensation? Dr. Moore said at this time some of our major sports especially are not paid the same as some of the neighboring districts. Mr. Walker asked if there was documentation that showed by moving athletics into the school day resulted in more participation? Mr. Griffin said participation numbers have increased across the district at the high schools. Mrs. Parks asked in regard to sports like tennis where only one or two students participate, how we offset that expense in the budget. Mr. Griffin responded there is a policy that says every sport must maintain a certain number of student athletes to have a team. He said he thought tennis had to have six to form a team. Mrs. Parks reported there were some who didn't have that many.
Mr. Bogle asked if staff was being increased with the increase in participation? Mr. Griffin said no coaches had been added. He said he did think we had made a major step in the deregulation and with the memorandum that has gone out about hiring coaches and the "must transfer" list.
13
202
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997 kr
M-12
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Griffin responded to other questions from Board members in regard to class sizes, allocations, etc.
In response to a question from Mrs. Parks, Mr. Griffin reported we are still renting swimming pools at some of the facilities across the district. Mrs. Parks noted she would agree we do need money to repair the facilities.
Dr. Crawford said last year when the Board allowed us to seek the deregulation for coaches working during their conference period and having their conference period after school, we made it very plain we would not be able to adopt the block scheduling financially unless this deregulation was sought and was successful, which it was. He said the same principle would apply this year.
14
A
203
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
M-13 PERSONNEL
AND
ENCUMBRANCES
Approval of Personnel and Encumbrances as listed on the following pages.
1.
MOTION: SECOND:
Thelma R. Parks Kenny Walker
MOVE FOR APPROVAL FOLLOWING PAGES. ROLL CALL
Mrs, Mr. Mr.
PERSONNEL
OF
Puckett, Walker, Carter,
AND
ENCUMBRANCES
AS
LISTED
THE
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
ON
MOTION CARRIED 6-0. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9709670 through 11-9710315) written during the period 3/15/1997 through 3/31/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances
This is to certify that I have received the following encumbrance list, P.O. # 9709670 to 9710315 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
V//?^7 Konrad VanDerBurg Internal Auditor
15
Date
R. #99 APPROVAL OF PERSONNEL AND ENCUMBRANCES
204
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
M-14 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
03/24/97
03/03/BA
$24,360.00
03/24/97
01/03/BSN
23,170.00
03/05/97
01/18/BA
15,237.50
03/03/97
01/03/BA
23,170.00
03/06/97
01/03/BA
11,585.00
CERTIFIED:
Michael Grimes Melissa Hobson Jackie McCaughtry
Vikki Mardis William Wakeham
CHILD NUTRITON: Carrie Gee
Marion Petersen
Maria West CLERICAL: Elton Blakes Jose Cabrera
Patricia Dedejer Rossana Domenack
Maria Fraire
Shields Heights/ Parmelee LD Teacher
Health Services School Nurse
Harding .5 Lang Arts Teacher
Wheeler 4th/5th Grade Teacher
Harding .5 Math Teacher
Edgemere 03/07/97 Entry Kitchen Asst
471/01
$ 4,480.00
471/01
4,480.00
Jackson 03/03/97 Entry Kitchen Asst
471/01
4,480.00
AEF CSA
03/10/97
101/01
$ 7,813.00
Roosevelt Bilingual Asst
03/10/97
103/01
8,021.00
Nichols Hills CSA
03/07/97
101/01
7,813.00
Columbus Bilingual Asst
03/05/97
103/01
8,021.00
03/12/97
103/01
8,021.00
Kaiser 03/05/97 Entry Kitchen Asst
Jackson Bilingual Asst
61
16
205
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997 »-15
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
CLERICAL:
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
Capitol Hill HS .5 Counselor Asst
03/12/97
120/01
$ 4,214.50
Carpenter
03/24/97
175/01
$18,108.00
SITE/ ASSIGNMENT
NAME
cont'd
Teresa Gage
MAINTENlkNCE:
Howard Williams
62
17
z
206
PERSONNEL LEAVE OF ABSENCE
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
EDUCATION: CERTIFIED:
Sidney Ford
08/18/97
Harding LD/MR Teacher
MATERNITY:
CHILD NUTRITION:
Sherry Dodson
Linwood Entry Kitchen Asst
02/24/97
63
18
iss_ J
207
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
CHILD NUTRITION: DECEASED:
Hoover Kitchen Assistant
03/07/97
Charles Anthony
Northwest Classen Social Studies Teacher
05/30/97
Barbara Benton
05/30/97
Thomas Irey
Edwards 4th Grade Teacher
Moon Math Teacher
Shelby Thompson
Hoover Lang Arts Teacher
05/30/97
Emerson Social Studies Teacher
05/30/97
Roosevelt Kitchen Specialist II
05/29/97
Clifford Bell
RETIREMENT:
CERTIFIED:
Rue Jean Webb CHILD NUTRITION:
Phyllis Murphy
05/30/97
64
19
208
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
N-18 PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-SS, the following resignations are provided as information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSI6NMENT
EFFECTIVE DATE
ADMINISTRATIVE: John Campbell
CERTIFIED:
Jeanne Deaton
Johnnie Gregory
Ron Horton
William Reynolds Susan Rickard
Karen Sellers
Wanda Simons
LaHonda Shelley
Shirley Stewart
Judith Stricker
CHILD NUTRITION: Linda Bowles
Mary Gray Christy Mayabb
Curriculum/Science Center and Advanced Science Supervisor
03/27/97
Roosevelt MS/Vocal Music Teacher
05/30/97
Shidler/1st Grade Teacher
Southeast/Special Ed Teacher
Rogers/Vocational Tech Teacher
Cleveland/2nd Grade Teacher Edgemere/MR/SLD Teacher
Harding/Media Specialist
Pierce/2nd Grade Teacher
05/30/97
05/30/97 02/14/97
05/30/97
05/30/97
06/13/97 03/28/97
Media Services/Elementary Media Specialist
06/13/97
Dunbar/1st Grade Teacher
05/30/97
Lee/Lafayette/Dual Site Cafeteria Manager
02/14/97
Webster/Kitchen Assistant
03/14/97
Heronville/Kitchen Assistant
02/07/97
Patricia Shirley
Rogers/Kitchen Entry Assistant
03/25/97
Debra Doolin
Douglass/Financial Secretary
04/04/97
CLERICAL:
Linda Douglas
Norma Machado Deloris Moore
Alternative MS/Counselor Assistant Columbus/Bilingual Assistant
Shields Heights/EDK Assistant 65
20
03/07/97 03/26/97
03/14/97
209
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997 M-19
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33/ the following resignations are provided as informatxon only” in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CUSTODIAL:
Joseph Bonasia
Kaiser/Night Custodian
66
21
03-28-97
210
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
M-20 EDUCATIONAL UNFINISHED
REPORT
(when scheduled)
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
CITIZENS'
COMMENTS
(NONE) BOARD
MEMBERS
COMMENTS
Mrs. Parks said she did not have any objection to the person who was named to represent us at the Oklahoma State School Boards Association, but it was the procedure by which we did this. She noted she would be glad to nominate that person, but she felt something should be done at this meeting for the record's sake when it is a Board policy.
Mr. Bogle said there seems to be some ambiguity as to how this appointment has been made in the past and to his knowledge it is not addressed in Board policy. He explained that Mrs. Parks was referring to the appointment of Mrs. Silver to represent this district on the Board of the Oklahoma State School Boards Association. He said it was the determination of staff that was a Board president appointment. Since Mrs. Parks feels there is enough history on this issue that it is a Board decision, he had no objection to placing an item on the agenda to confirm the appointment if that would satisfy Mrs. Parks's concerns. Mrs. Parks said it should be a Board concern because we do have a Board policy that says that the representative will be elected by the Board. The reason we came up with the president appointing it the last time is because we had a tie, and we said let the Board president appoint this person. In response to a question from Mr. Bogle, Mrs. Parks said she did know the specific policy which addresses this issue, but there was that said we would elect the representative for Oklahoma City. If president is currently serving, then we have two representatives we name.
not one the can
Dr. Crawford noted they did review policies and didn't find such a policy, but had advised that precedent had shown that the appointment had been normally made by the president. Mrs. Parks said she would like to refer this issue to the Board Clerk because we did have minutes and she did find those minutes and did send them to me, and that was the discussion that we had about the naming of that person, electing that person.
Mrs. Lambeth reported it was taken from the 1992 and 1994 minutes and also the bylaws that came from the Oklahoma State School Boards Association. She noted the information from the Oklahoma State School Boards Association stated the representative would be appointed and not nominated. She said she would be happy to make copies to provide for all the members. Mrs. Parks said again we should elect this representative and it's in the bylaws of the Oklahoma State School Boards Association. She said the others go to the District Meeting and will be elected there. She noted we do that to protect ourselves. She said there is no language in that''directive that says we appoint. We elect.
22
211
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997
BOARD MEMBERS' COMMENTS
(continued)
= M-21
Mrs. Lambeth noted what she will provide the Board with the information for this. Mrs. Parks said all she needed to do was send the bylaws from the OSSBA, and then provide us with the other material that you sent me.
Mr. Bogle stated that if Mrs. Parks had material and the Board President had the same material, it might have been on this week's agenda if the policy suggests it should have been elected and not appointed. He noted in the meantime they would have time to research this item. Mrs. Parks asked if it were in order could they do this tonight? Mr. Bogle said as he understood the law they could not do business on this tonight. Mrs. Carter affirmed it could not be considered new business. Mr. Carter reported he did attend the Oklahoma Academy this year, said many of their concerns, we as a Board have already addressed.
He
Mrs. Silver said for however long she serves as a representative, she would be happy to serve. She noted she will attend the meeting this week end and go from there.
ADJOURNMENT
There being no further business, the meeting adjourned at 9:22 p.m. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
23
R. #100 ADJOURNMENT 9:22 P.M.
212
MINUTES OF THE REGULAR MEETING OF APRIL 7, 1997 M-22
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Presid nt
Minutes approved _____ 1997.
STATE OF OKLAHOMA ss. COUNTY OF OKLTkHOMA
the
by
Board
of
Education
this
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this '^7—' 1997.
L Oklahoma City Board Boar of Education (SEAL)
24
day
213
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY,
OKLAHOMA,
OF
MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 14,
1997, AT
4:00 P.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Bill Bleakley, Hearing Officer; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
CALL TO ORDER
ORDER
Ms. Terri Silver called the meeting to order. ROLL
CALL
ROLL CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Kenny Walker and Mr. Ron Bogle arrived at 4:16 p.m. Mrs. Thelma R. Parks arrived at 4:35 p.m.
Mr. Michael Carter, District 6 Board Member, gave the invocation and led the pledge of allegiance.
! C I A L 1.
BUSINESS
Acceptance of the results of the election held on Friday, April 4, 1997, and recognition of the Oklahoma City Council of School Administrators, Local 78 of the American Federation of School to be the bargaining Administrators, which was selected representative for the principals and assistant principals of Independent School District Number 89 of Oklahoma County, Oklahoma, for the 1997-98 and 1998-99 school years. The Oklahoma City Council of School Administrators, Local 78 of the American Federation of School Administrators The Oklahoma City Principals' Association Neither
MOTION: SECOND:
51 33 0
Jennifer Puckett Michael Carter
MOVE FOR APPROVAL TO ACCEPT THE RESULTS OF THE ELECTION HELD ON FRIDAY, APRIL 4, 1997, AND RECOGNIZE THE OKLAHOMA CITY COUNCIL OF SCHOOL ADMINISTRATORS, LOCAL 78 OF THE AMERICAN FEDERATION OF SCHOOL ADMINISTRATORS AS THE BARGAINING REPRESENTATIVE FOR THE PRINCIPALS AND ASSISTANT PRINCIPALS OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, FOR THE 1997-98 SCHOOL YEARS. ROLL CALL
Mrs. Puckett, Mr. Carter,
aye aye
MOTION CARRIED 4-0. 25
Mrs. Silver, Mr. Yeargain,
aye aye
R.#101 ACCEPTANCE OF THE RESULTS OF AraHNISTRATORS ELECTION AND RECOGNITION OF OKLAHOMA CITY COUNCIL OF SCHOOL AKHNISTRATORS, LOCAL 78 OF AFSA AS THEIR BARGAINING REPRESENTATIVE.
214
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
H-2 RECESS
The Board recessed at 4:09 p.m. and reconvened at 4:16 p.m. SPECIAL
BUSINESS
HEARING
1.
Grievance hearing for OCFCE AFT Local 4574.
Hearing Officer;
Mr. Bill Bleakley, Attorney
The following persons participated in the hearing: Representing the Grievant:
Mr. David Gray, President, Oklahoma City Federation of Classified Employees Local 4574. Representing the Respondent; Mrs. Tammy Carter, Associate General Counsel
Opening Statements;
Grievant's Statement; Mr. David Gray stated the grievant felt there was a violation of Article I of the Collective Bargaining Agreement.
Respondent's Statement; Mrs. Tammy Carter noted the Union has filed a grievance alleging violations of Articles I, IV, and VI of the Collective Bargaining Agreement. As relief, the Union is requesting the District rescind a pay plan that was implemented for bus drivers and reinstate a former pay plan. She stated pursuant to the Collective Bargaining Agreement, the Union may file grievances on behalf of the Union only where there is an alleged violation of Article IV. Mrs. Carter said in the instant case they are really alleging violation of Article I, VI, and IX, which is compensation. The Administration's position is that any allegations of violations of anything other than Article IV cannot be heard. The Union doesn't have standing. She said this grievance is brought in the name of the Union. It is not brought in the name of any individual members. There are no bus drivers called as witnesses on the Witness and Exhibit List. She said since this is clearly brought on behalf of the Union, it's the Administration's position that issues arising under any Articles other than IV, cannot be addressed this evening.
Grievant's Response;
Mr. Gray stated negotiations between classified employees and the Board of Education for District 1-89 for the 1996-97 school year began on June 13, 1996. During negotiations, a new pay schedule was implemented for the bus drivers. This schedule was agreed to by both entities. The negotiations was included in the packet presented to the Board. Subsequent to the tentative agreement and after the Union ratified the Collective Bargaining Agreement on November 25, 1996, the Grievant was advised that administrators had met with the bus drivers to go over the terms of the agreement. That meeting was outside the scope of regular negotiations. During that meeting, these classified employees were advised that they were no longer to have the option to choose the method of payment, but instead from this time forward, they would be paid on 180 days schedule, nine months, instead of 203 days. Mr. Gray stated the administration said only employees have a right to file a grievance through the Collective Bargaining Agreement. He noted in Article I of
26
215
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
SPECIAL BUSINESS
H-3
(continued)
Level III Grievance Hearing for OCFCE AFT Local 4574 the Collective Bargaining Agreement between the Board of Education and the Union, only Union Representatives or the Union can grieve on that article, which is the main article that was violated. He said that article encompasses the whole Collective Bargaining Agreement. Mr. Gray said he was a Union member and had documents to prove that he is technically an employee of the district on leave. He noted the Union did have a response and would like to present that response.
Hearing Officer's Remarks:
Mr. Bill Bleakley, Hearing Officer, in summary, stated Grievant in this matter is Local 4574 of the Union. He read from the Collective Bargaining Agreement that the Union may file grievances on behalf of the Union only on Article IV of the agreement. Article IV, Section IB says meetings between a union representative and another supervisor shall be held at a mutually agreeable time at the request of either party to discuss the enforcement, interpretation, implementation, or administration of this agreement. He noted that it appeared from the wording of these provisions this would not be a proper grievance proceeding to hear the other articles grieved by the Union. He stated that it appeared the real basis of this grievance relates to the manner in which bus drivers are being paid under the schedule. According to the district's representative, it would be proper for a member of the bargaining unit to bring a grievance at a later time. Mr. Bleakley noted the motion to dismiss is a well-taken motion and should be considered by the Board. Grievant's Response:
Mr. Gray noted they had filed a level 1 and level 2, and the hearing officer in one case was one of the people that initiated this violation, and in the other case, the person worked for those persons that initiated this action that violated this grievance. He noted the hearing officer tonight also worked for the same organization that dealt with violating this contract. He expressed that he had a problem with the fairness of this, especially with the hearing officer not being a neutral party. Respondent's Response:
Mrs. Carter said Mr. Gray had misinterpreted the policy regarding timelines, and there was no discussion in the policy about timelines regarding motions. She noted it says motions on procedural issues are to be raised before the hearing and that the other side should be given notice of those procedural issues. She said she provided him with notice and had raised it before the hearing. She said Mr. Gray is totally incorrect as it relates to his understanding of the policy. Secondly, she stated she gave Mr. Gray notice of her motion, and had received his response for the first time at this meeting. In regard to the grievance, Mrs. Carter said that the Union is not the proper party to bring this grievance. She added this does not preclude a bus driver from coming forth and bringing a grievance, because the bus drivers are the true agrieved parties, not the union. She emphasized that it's clear under Article IV that the Union is not the proper party to grieve this matter.
Grievant's Response:
Mr. Gray said Agreement, the the Union. He asked that the
he knew under Article I of the Collective Bargaining only persons that can file are Union representatives or emphasized he was a member of the bargaining unit. He Board members look at his response.
27
216
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
M-4 SPECIAL BUSINESS
(continued)
Level III Grievance Hearing for OCFCE AFT Local 4574. Hearing Officer's Response;
Mr. Bleakley stated in response that this is a grievance hearing, not a due process hearing. He noted it is a procedure for which the Board can have an opportunity to hear the grievance and make its determination as to whether or not it believes the negotiated agreement has been violated. He explained it is the Board's decision as to whether or not they want to proceed on the other matters. He noted things the Board could consider is that this is now at Level 3 and this issue has not been raised at earlier levels. He pointed out that the consideration at other levels is at a supervisory level at which the administration is not represented by counsel. He stated that the issues that would be raised at a later grievance would be the same that are sought to be raised here. He said it is the Board's decision as to whether or not we proceed with the provision that is grieved under Article IV or the entire grievance.
Mrs. Carter noted this issue was raised at the level 2, and administration's hearing officer voted against it and heard grievance.
the the
Mr. Gray responded that the hearing officer at level 2 did not consider the union's evidence. EXECUTIVE . #102 XBCDTIVE SESSION :54 P.M.
MOTION; SECOND;
SESSION
Terri Silver Kenny Walker
MOVE FOR APPROVAL TO DISMISS AND RECONVENE IN EXECUTIVE SESSION.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board went into executive session at 4:54 p.m.
Those in attendance in the executive session were Board Members: Jennifer Puckett, Terri Silver, Kenny Walker, Thelma R. Parks, Ron Bogle, Tom Yeargain, and Michael Carter; and Bill Bleakley, the hearing officer. RECONVENE . #103 ECONVENE IN PEN SESSION :26 P.M.
MOTION; SECOND;
IN
OPEN
SESSION
Kenny Walker Terri Silver
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened in open session at 5:26 p.m,
28
217
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
SPECIAL BUSINESS
H-5
(continued)
Level III Grievance Hearing for OCFCE AFT
Action taken: MOTION! SECOND!
Terri Silver Kenny Walker
MOVE THAT WE DISMISS THE GRIEVANCE AS IT RELATES TO THE PROVISIONS OF ARTICLES I, VI, AND IX OF THE COLLECTIVE BARGAINING AGREEMENT AND TO HEAR EVIDENCE WHICH RELATES TO THE ALLEGED VIOLATION OF ARTICLE IV. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 7-0.
Mr. Bogle stated the Board wished to make known that the process as presented tonight is inconsistent with procedure as outlined in the negotiated agreement and that is the rationale for our action. Mr. Bleakley said based on the action of the Board on the motion to dismiss, we will proceed with the grievance as it relates to Article IV, Section IB of the negotiated agreement. Mr. Gray will you proceed with your opening statement.
Grievant's Statement: Mr. Gray stated that we will prove through testimony and exhibits, that Article IV of the Collective Bargaining Agreement was violated by members of the Board's negotiation team. Respondent's Statement: Mrs. Carter noted that evidence is going to show that Article IV, Section IB of the Collective Bargaining Agreement was not violated by the district. She said there would be no evidence to show that district officials had a meeting with any union member without a representative being present or invited. She asked that once the Board heard the evidence that they rule in favor of the administration.
WITNESSES FOR THE GRIEVANTJ
1. 2. 3.
Sam Bogle, Administrator, Service Center Personnel, Oklahoma City Public School District 1-89. Marsha Tidwell, Administrator of Accounting, Oklahoma City Public School District 1-89. Dr. Vern Moore, Deputy Superintendent, Oklahoma City Public School District 1-89.
WITNESSES FOR THE RESPONDENT:
1. 2. 3. 4.
Sam Bogle, Service Center Operations, OK. Dr. Vern L. Moore, Administration Oklahoma City, OK. Mr. Raymond Randle, Service Center Oklahoma City, OK. Mrs. Marsha Tidwell, Administration Oklahoma City, OK.
29
2500 N. E. 30, Oklahoma City,
Building,
900
Operations, Building,
North
2500
N.
Klein, E.
30,
900 North Klein,
R. #104 APPROVAL TO DISMISS GRIEVANCE RELATING TO ARTICLES I, VI, IX OF COLLECTIVE BARGAINING AGREEMENT AND HEAR EVIDENCE RELATING TO VIOLATION OF ARTICLE IV.
218
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
H-6 SPECIAL BUSINESS
(continued)
Level III Grievance Hearing for OCFCE AFT Local 4574. EXHIBIT LIST
The following are the only exhibits that were entered as evidence in the hearing:
Grievant's Exhibits: 1.
Bus Driver pay information dated December 11,
1996.
Respondent's Exhibits: 1.
The Collective Bargaining Agreement for 1996-97. (This was exhibit #3 of the original respondent's exhibit list.)
Mr. Gray asked to go on record as protesting that Mr. Bleakley being a hearing officer was a conflict of interest. Mr. Ron Bogle, Board President, noted that he wanted to protect the Board's impartiality for possible future hearings. He stated the Board is only interested in a meeting that might be in violation of Section 1, item B. He asked that they limit any discussion making it directly relevant to the meeting but not the content of any meeting. Mr. Bleakley responded to Mr. Gray that what needed to be established is that Mr. Sam Bogle has knowledge of or was involved in a meeting that was in violation of Article IV.
First Witness: Mr. Sam Bogle testified that he was a member of the administration's negotiating team. He said he recognized the document that was union's exhibit number 1, but it was not a complete document. He noted it was a two page document. Mr. Bogle affirmed that he was involved in a meeting with the bus drivers with reference to union exhibit number 1.
Cross-Examination by Respondent's Counsel:
Mrs. Carter asked Mr. Bogle to read respondent's exhibit number 3. He testified he had never violated this Collective Bargaining Agreement. Mr. Gray said he had no more witnesses to call. Mrs. Carter stated she was not going to call any witnesses. CLOSING ARGUMENTS:
Mr. Gray said he had no closing arguments.
Mrs. Carter stated she felt it was clear that Mr. Gray had produced no evidence to show a violation of Article IV, Section IB. She asked the Board to overrule his grievance on that basis.
30
A
219
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
M-7 SPECIAL BUSINESS
(continued)
Level III Grievance Hearing for OCFCE AFT Local 4574.
EXECUTIVE
MOTION; SECOND;
SESSION
Michael Carter Terri Silver
R. #105
EXECUTIVE SESSION 5:50 P.M.
MOVE FOR APPROVAL TO RECESS AND RECONVENE IN EXECUTIVE SESSION.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7- 0 .
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board went into Executive Session at 5:50 p.m
Those in attendance at this executive session were Board Members: Ron Bogle, Jennifer Puckett, Terri Silver, Kenny Walker, and Michael Carter; and Bill Bleakley, the hearing officer. Tom Yeargain and Thelma R. Parks did not attend this executive session. IN
OPEN
MOTION; SECOND;
SESSION Terri Silver Kenny Walker
R. #106
RETURN TO OPEN SESSION 5:59 P.M.
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7 - 0. 1.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 5:59 p.m.
Action, if any, regarding Level III grievance hearing of OCFCE AFT Local 4574.
MOTION; SECOND;
Kenny Walker Michael Carter
MOVE THAT THE GRIEVANCE BE DENIED ON THE BASIS THAT THE EVIDENCE DID NOT ESTABLISH THAT ARTICLE IV, SECTION 1, PARAGRAPH B HAS BEEN VIOLATED.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no aye
MOTION CARRIED 6 aye, 1 no.
Mr. Carter called for point of order when Mrs. Parks voted "present" instead of "aye or no." Mr. Bogle noted that the Chair finds Mr. Carter's point of order was well taken.
31
R. #107 APPROVAL TO DENY GRIEVANCE ON BASIS EVIDENCE DID NOT ESTABLISH THAT ARTICLE IV, SECTIO IB HAS BEEN VIOLATED
220
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
H-8 SPECIAL BUSINESS
(continued)
Level III Grievance Hearing for OCFCE AFT Local 4574.
Mrs. Parks said she did not take part in the discussion in executive session, and if the motion is one that she finds is a conflict of interest she can vote "present." Mr. Bogle read the Board policy covering Board member's voting.
Mrs. Parks said she had a personal interest and it is in conflict with her belief. Mr. Bogle read that the policy said that prior to discussion the Board member shall announce that a conflict of interest exists. If a conflict of interest exists, the Board member shall also refrain from participating in debate or discussion. Mr. Bogle declared Mrs. Parks to be out of order and asked her to cast her vote regarding the main motion on the floor.
Mrs. Parks said the main motion is on the floor and she abstains. Mr. Bogle noted the Chair did not recognize the abstention, and the vote will be recorded as a "no" in the official records of the district.
Mrs. Parks stated she thought Mr. Bogle was totally out of order, because it says in the Board Policy that if there is a conflict of interest either with the motion or the resolution. Mr. Bogle called a five-minute recess. When the Board reconvened, Mr. Bogle reviewed the procedural options that is available to the Board members. He said Mrs. Parks may challenge the Chairs ruling and take the issue to the Board and ask that the Board vote whether or not to uphold his ruling. He said this could be made in the form of a motion if Mrs. Parks wished to make this challenge.
Mrs. Lambeth said the language of this action would be that "she moves to appeal the decision of the Chair." Mrs. Parks asked for a clarification before she offered that challenge. She said that Board policy says personal conflict, and she did not think the President or any member of this Board is in a position to determine whether or not her personal interest or conflict of interest can be defined by the Board. She noted she said there was a personal conflict of interest and the President needed to recognize that. She said she was not going to make a challenge to his decision and the word "personal" says what the Board Policy is, and Mr. Bogle and other members of the Board cannot determine what is personal for her. Consequently, she said her vote is "present" or "abstain." Mr. Bogle noted the decision of the Chair remains. The ruling of the Chair is that her vote is out of order and will appear under the permanent records of the district as a vote of "no." He added if she is not asking the Board to consider that ruling then they would proceed with the vote.
Mrs. Parks said she wanted the minutes to reflect that she thinks he has overruled the Board Policy and has expressed his personal interpretation of what the written word is about that policy. She affirmed there is a personal conflict and she had indicated that by her vote in abstaining. Mr. Bogle asked Mrs. Lambeth if anyone on the Board could bring the motion to the Board to overturn the Chair's ruling? Mrs. Lambeth said that only Mrs. Parks could do that.
Mr. Bogle asked Mrs. Parks if she wished to challenge the ruling of the Chair by asking the Board to vote on it?
32
221
MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
SPECIAL BUSINESS
M-9
(continued)
Level III Grievance Hearing for OCFCE AFT Local 4574.
Mrs. Parks said her vote is "abstain," and she did not think she needed to ask the Board to vote on her challenge. She said it remained "abstain" and if Mr. Bogle ruled it is a "no" vote he was taking prerogatives that she did not think belonged to him.
Mr. Yeargain said he thought if one member of the Board had a conflict of interest, the Board couldn't vote on it one way or the other. Mr. Bogle noted the law said "financial." He added when the vote is finished, he is going to ask that this policy be brought back for a better clarification. Mrs. Parks said she did not think this was as clear to other members of the Board because we do have a person at this point who had some concern about it. When Mr. Shepard was here he explained that if there is a personal conflict, the person is in order to abstain.
Mr. Bogle stated this is not a discussion. Mrs. Parks said if this were not a discussion, her vote remains the same, "abstain." Mr. Yeargain said he is going to vote yes, but he hoped this would be brought back in another package and presented to the Board. Mrs. Parks asked that the minutes reflect her reason for abstention. R. #108 ADJOURNMENT 6:10 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 6:10 p.m. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
33
r
222 MINUTES OF THE SPECIAL MEETING OF APRIL 14, 1997
M-10 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minute^^ approved by the ___ , 1997.
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
Board
of
Education
this
—
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
VJi^ness my hand and seal of this School District this Witni , 1997.
rk,Oklahoma City Board of Education
(SEAL)
34
day
223
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,
OKLAHOMA,
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, APRIL 21, 1997, AT
6:00 P.M.
PRESENT:
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT:
Kenny Walker, District 4
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, present.
EXECUTIVE MOTION: SECOND:
all six
(6)
members of the Board were
SESSION
R. #109
EXECUTIVE SESSION 6:09 P.M.
Terri Silver Thelma R. Parks
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: A DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO 25 O.S. ยง307 (B)(4). D. CONFIDENTIAL COMMUNICATION WITH GENERAL COUNSEL REGARDING AN AGREEMENT WITH THE PARENTS OF A SPECIAL EDUCATION STUDENT AND WITH WOODS SERVICES REGARDING A PENDING DUE PROCESS HEARING, PURSUANT TO 25 O.S. ยง307 (B)(6). ROLL CALL
Mrs, Mrs, Mr.
Puckett, Parks, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs Mr. Mr.
Silver, Carter, Bogle,
aye aye aye
The Board went into Executive Session at 6:09 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Legal Counsel; Terry Wolfe, Director of Business Operations; Bill Bleakley, Attorney; Linda Meoli,Attorney; Bruce Day, Attorney; and Rosa Lambeth, Board Clerk.
35
224
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997 U
M-2
IN i. #110
iETDBN TO OPEN SESSION AT r:14 P.M.
OPEN
MOTION: SECOND:
SESSION Terri Silver Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs, Mrs , Mr.
aye aye aye
Puckett, Parks, Yeargain,
MOTION CARRIED 6-0.
Mrs Mr. Mr.
Silver, Carter, Bogle,
aye aye aye
The Board reconvened at 7:14 p.m.
Mr. Ron Bogle, District 1 Board Member, gave the invocation and led the pledge of allegiance. INTRODUCTION
OF
VISITORS
(NONE) CITIZENS' COMMENTS
1.
Lores Schrank, patron, spoke of concerns annexes being air conditioned.
2.
Gene Knight, U. S. Grant High School Coach/Teacher, presented his concerns with coaches not having a planning period during the school day.
3.
Ted Metscher, AFT President, commented that an agreement had been reached on the cafeteria plan. Some concerns he voiced were coaches' pay, lack of planning periods for coaches, and transferring of teachers when positions were changed to teacher/coach.
BOARD
MEMBER S'
she had regarding the
BUSINESS/COMMENTS
RECOGNITIONS 1.
Recognition of the following people who District's "Train the Trainers" program:
have
completed
the
Stephanie Lavendar, Westwood Elementary Janet Paul, Westwood Elementary Terrance Albert, Bodine Elementary Jerry Westberry, King Elementary Sherry Coy, Western Heights Junior High William Einspahr, Alternative Middle School John Develbiss, Columbus Elementary Linda Manaugh, Professional Development Deborah Friant, Western Village Elementary Ngoc Nguyen, Capitol Hill Elementary Juanita Perry, Douglass High School
BUSINESS 1.
Approval to employ Angel, Johnston, and Blasinqame to perform the 1996-97 annual audit of all District funds in compliance with state laws. Fees associated with the audit will be as follows: (Nick Kelly)
36
225
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
H-3 BOARD MEMBERS' BUSINESS/COMMENTS $ 26,000 3,000 $ 29,000 MOTION; SECOND:
(continued)
Audit Fee Preparation of Estimate of Needs (Estimate of fees which will be billed at the standard hourly rates) TOTAL
Michael Carter Tom Yeargain
MOVE FOR APPROVAL TO EMPLOY ANGEL, JOHNSTON, AND BLASINGAME TO PERFORM THE 1996-97 ANNUAL AUDIT OF ALL DISTRICT FUNDS IN COMPLIANCE WITH STATE LAWS. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. 2.
Review of Board Policy B-09; BOARD MEMBER CONFLICT OF INTEREST, as shown on the following pages. (Tammy Carter)
3.
Review of Board Policy B-24; BOARD MEETING PROCEDURES, as shown on the followincr pages. (Tammy Carter)
DISCUSSION
Mr. Bogle commented that he thought it might be helpful to ask the district's legal counsel, Mrs. Tammy Carter, or the Board's attorney, Mr. Bill Bleakley, to review this policy in light of using language that's less ambiguous and bringing it back to the Board. Mrs. Thelma R. Parks, stated she hoped the part of the policy that says "personal conflict" would be clearly defined. Mrs. Tammy Carter, Legal Counsel, noted she had included Board Policy B-09 and Board Policy B-24, to give the Board an overview of what the policies say on the issue. She suggested combining the policies so the issues dealing with the Board's procedures would all be in one policy.
37
R. #111 APPROVAL TO EMPLOl ANGEL, JOHNSTON, AND BLASINGAME TO PERFORM 1996-97 ANNUAL AUDIT
z
226
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
B-09
90*1 NORTH Kl.KIN. OKLAHOMA CITY. OK 73106
ADOPTED; 12-17-79
"Establishing Excellence"
REVISED:
7-18-94
BOARD MEMBER CONFLICT OP INTEREST The Board of Education cannot enter into contracts with its members or with any individual or business in which any Board member
is directly or indirectly interested.
Board members cannot have
any pecuniary or personal interest contracts with the district,
nor shall Board members or their immediate family members furnish The making of
any labor, equipment, or supplies to the district.
a contract does not include monthly billings made by utility com-
panies regulated by the Corporation Commission or contracts made with a nonprofit organization under
Revenue Code unless made
ยง501(c)(3)
for salaries,
of the Internal
expenses,
seling or instruction of students or staff.
or the coun-
In the event a Board
member believes he/she might have a conflict of interest, Board
member
appropriate
shall
declare
determination
this
can
be
interest
made
in
before
order
the
the
that
an
contract
is
made.
After
the
filing of any
pretermination procedures.
grievance,
complaint,
disciplinary or
Board members should avoid receiving
any information from sources which might affect the ability of the Board member to be fair and impartial to either party at the due process hearing.
In the event a Board member believes he/she
1 of 2
38
227
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-5 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
has received such information, even inadvertently, then the Board
member shall disclose the same before the hearing.
member believes,
If the Board
or if the Board of Education determines,
such
information has made it difficult for the Board member to render a
fair
and
impartial
decision,
then
the
Board
member
may
be
excused from participating in the hearing.
Legal References:
70 O.S. Supp. 1993, ยง5-124, 21 O.S. 1991, ยง481 2 of 2 (B-09)
39
/â–
228
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-6 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
OKLAHOMA CITY PUBLIC SCHOOLS
B-24
POiACy-.
900 NORTH KLEIN. OKI.AIlOMA CITY. OK 7.3106
ADOPTED: 12-17-79 REVISED: 1-8-96
"Establishing Excellence"
BOARD MEETING PROCEDURES
QUORUM A
majority
of
the
Board
shall
a
constitute
quorum
for
the
transaction of business. RULES OF ORDER
Except as otherwise provided by law,
Department
conducted
of
in
Education,
accordance
or
by
the
by regulation of the State Board,
Robert's
with
meetings
Rules
of
shall
Order,
be
Newly
Revised.
SUSPENSIONS OF RULES OF ORDER Amendments, alterations, corrections, or repeal of the rules may be
made, or their operation may be suspended for the meeting,
at any
regular or special meeting of this Board by vote by a two-thirds
(2/3) majority of Board members present.
REOPENING AN ISSUE No
question decided by the Board shall be raised again
for one
calendar year thereafter except: A.
When a motion to reconsider is made by a member who voted
with the majority on the original question; or
1 of 2
40
229
B.
When permission to reintroduce the motion is granted by a majority of members of the Board present.
VOTING METHOD
Votes on all motions and resolutions shall be by "ayes" and "noes".
All
The vote of each member must be publicly cast and recorded.
motions shall be carried by a majority of the members present who
Board members should abstain from voting ONLY if they
cast a vote. have
a
resolution. only
the
An abstention, because of a conflict of interest,
is
a
in
responsibility.
of
interest
where
a
Board member's
matter
Prior
with
to
conflicts
with
discussion,
exists,
the
Board
member
or
financial
his/her
official
personal
the
announce that a conflict of interest exists. interest
to
or
appropriate
interest
respect
motion
conflict
shall
Board
shall
member
If a conflict of
refrain
also
participating in any debate or discussion concerning
the
from issue
until after the motion is voted on. ORDER OF VOTING
Board members shall vote in Board District order
(1
through 7)
except for the president of the Board, who shall vote last on all action items. "no"
unless
Board members may not pass, but must vote "aye" or
they have
previously announced
that
a
conflict
of
interest exists and that they will "abstain" from voting because of
the conflict. 2 of 2 (B-24)
Cross Reference: Policy B-09
41
230
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
t=
M-8 BOARD
MEMBERS
F
COMMENTS
Mrs. Parks reported on her attendance Art's Program last week. She said it requested that the Board let Douglass next Board meeting and give a twenty this presentation.
at the Douglass High School Fine was a beautiful performance, and High School students come to the to thirty minute performance of
Mrs. Parks noted also that she had attended a meeting sponsored by the national sorority of Phi Delta Kappa. She said Alice Smith, an employee of the Oklahoma City Public Schools, was named one of the most eminent women. She asked that she be given a certificate before the Board for this award. She reported on attending the District 6 Board Meeting of the OSSBA that was held at Millwood School. She noted that one of our own Board Members, Mrs. Terri Silver, had presided over part of the meeting.
Mr. Tom Yeargain said he had requested information regarding air conditioning for the annexes about a year ago. He said he would like some information telling the Board what the plans are for the annexes. Mrs. Parks said the grass at 30th and Prospect needed to be watered so it can take root. She noted also that the lawns all over the district need to be cut.
Mr. Bogle commented on the quality of the performance of the group from Northwest Classen that performed at the Teacher of the Year Banquet. He noted it was an excellent performance and congratulated those who helped organize and present this group. Also, he introduced principals, Rick Roop, Hoover Middle School and Vallene Cooks from John Marshall High School. Dr. Crawford asked if it was a consensus of the Board to have Douglass students perform at the next Board meeting.
the
Mrs. Silver questioned when the best time would be to have this since the Board has the executive session at the beginning of the meeting. Mrs. Parks said she would like to see them perform during the first 15 minutes of the Board meeting. Mr. Bogle noted this would be good, but if there should be a conflict, he requested that the Superintendent and staff be allowed to decide if it should be held at another meeting. Dr. Crawford said that until the district buys the building, it is not allowed to water the grass at 30th and Prospect, but it was still the contractor's responsibility. He assured that Mr. Wolfe and Mr. Cross are reminding the contractor of that.
Mrs. Parks said if the building becomes our own next week, we will still have dead grass. She mentioned that there are persons in the community who would be willing to do this. LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, reported that late last week a ruling was received from the Court relative to a pending motion for attorney fees that had been filed in the Price-Curtis case. She noted she will discuss this more fully in the executive session. The second case was Rutledge vs the Oklahoma City Public Schools. She said a trial for this had been scheduled for June 9, and she would be asking to meet with the Board to discuss possible resolution of this case prior to going to trial.
TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented a routine treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.)
42
231
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
SUPERINTENDENT
1.
K-9
REPORT
Approval of the Strategic Plan for Oklahoma City Public Schools, to be submitted in compliance with the 4-Year Education Plan requirement of the State Board of Education. (Dr. Guy Sconzo)
MOTION; SECOND;
Terri Silver Michael Carter
MOVE FOR APPROVAL OF THE STRATEGIC PLAN FOR OKLAHOMA CITY PUBLIC SCHOOLS TO BE SUBMITTED IN COMPLIANCE WITH THE 4-YEAR EDUCATION PLAN REQUIREMENT OF THE STATE BOARD OF EDUCATION. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mrs. Silver, Carter, Mr. Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0.
Dr. Crawford spoke regarding the Strategic Plan for the Oklahoma City Public Schools. He stated that a number of teachers, representatives of the community, including parents, and district administrators were involved in writing this report. He noted Dr. Guy Sconzo was present to answer any questions on this plan. DISCUSSION
Mrs. Silver asked if the Board could get a list of the schools that would be affected by Item 7, "adequate space," on page 22 if it happened today? In response to a question from Mrs. Silver, Dr. Sconzo noted that under item 8, "the Benefit" and then "costs," the word was supposed to be "Bond Issue," not "Board Issue."
Mrs. Silver noted on item 12, "Beautification of the Grounds," it mentioned possibly contracting with local landscaping companies or seeking volunteers. She noted it said, "no additional costs for volunteer services." She thought there would be a cost if they Dr. Sconzo said if the direction contracted with a landscaping firm, were to go with the contractor, there would be a cost, but the cost notation really had more to do with the "school scapes" project which was totally volunteer. Mrs. Silver asked if the Board could get a total of all the costs divided over the four years to see how much it would be budget-wise? Dr. Sconzo said they could do this and provide it to the Board.
Mr. Bogle said this item appeared to be identical with the Board Goals except they had added costs and benefits. Dr. Sconzo said that would be a very fair assessment. Mr. Bogle asked Dr. Crawford to explain about this report which seemed to be the same as the proposed strategies that were to be developed to support the Board Goals although the Board has not yet gone through the process of developing that. Dr. Crawford stated that staff felt it was their responsibilities to take the district vision, mission statements and goals and develop strategies and objectives to accomplish those goals.
Mrs. Parks noted she thought the understanding was that staff would take these goals, objectives, and vision and offer a plan of action or implementation, but you were going to come back to the Board and we were going to discuss this.
43
R. #112 APPROVAL OF STRATEGIC PLAN FOR OKLAHOMA CITY PUBLIC SCHOOLS
232
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997 M-10
SUPERINTENDENT'S REPORT (continued) Dr. Sconzo said what has occurred is that this is a document that must be filed with the State Department by May 10, filing the new 4-Year Local Education Plan. He added since this had to occur, staff chose to do this document through a strategic planning process based on the mission, vision, and goals already adopted by the Board. He explained that staff used the strategic plan, honoring what the planning group put together as recommended objectives and strategies. He noted that the workshop meeting with the Board had to be postponed, but this report had to be submitted to the State Board by May 10. Before it could be submitted, there must be local Board action, so it could be submitted at the next board meeting.
Mrs. they said this
Parks asked if they could ask for an extension. Dr. Sconzo said could, but they were trying to avoid having to do that. Mrs. Parks she would like to have had dialogue with staff members regarding plan.
Mr. Bogle noted this seemed to make the other activity unnecessary if they approve this as the 4-year plan. He asked if the Board voted to approve this, what would the legal implication be in regard to the dollar amounts that are indicated here? Dr. Crawford stated he did not believe accepting this document would bind the Board to any budget implications. He noted the budget stands alone each August or September when it is adopted.
Mrs. Silver asked if this could be amended? Dr. Sconzo said it was, and there must be an annual review and update submitted to the state. He said his intent of the regulation requiring this of school districts is to be certain that school districts are involved in both long range and regular review planning. Mr. Bogle stated in a give and take dialogue, he would like to hear some discussion about the preponderance of phonic-based instructions regarding reading. Another thing he said he would like to inquire about is why we are waiting until the sixth and ninth grade to provide alternative reading instructions for students who score poorly. He noted in the Board retreat they had discussed taking action much earlier than that, and even discussed the possibility of seeking deregulation to create programs for students as early as the first, second, or third grades. He asked Dr. Sconzo to respond to these concerns.
Dr. Sconzo said with respect to the preponderance of phonics references in the action plan related to reading, the intent was not to shift away from a multi-faceted approach to teaching reading because we believe children learn to read in a variety of ways. He noted that where we have been remiss in the past in actually delivering a comprehensive reading instructional program is in the area of phonics. He said it is emphasized and stated repeatedly in the action plan because we're trying to fill a void that has been in place in the system for a number of years. He said secondly in respect to the sixth and ninth grade students, the specific reference for this is 1997-98. He explained that a number of students by virtue of the fact that the grade they are currently in, are not going to be able to take advantage of what we hope is becoming a shift in the emphasis of K-3 reading. That is having children leave no later than third grade being effective readers. Children currently enrolled in third grade and higher will not be able to take advantage of this emphasis. He noted staff felt it was important to reference that as part of the strategic plan. Mrs. Parks asked in regard to character education on page 18 and 19, it said by 1998 all administrators and teachers will have completed an inservice training for a code of conduct, but it will not be an additional cost. She ask how this could be provided with no cost. Dr. Sconzo said they would be relying on state professional development funds to support that inservice. Mrs. Parks asked about a character education guide book and some related items listed on page 19 that would cost $83,700. Dr. Sconzo said that represents more of the curriculum development activities or we're choosing at that point to recommend to the Board of Education that at various levels they actually choose purchasing a specific character education program.
44
233
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
SUPERINTENDENT'S REPORT
(continued)
M-11
Mrs. Silver reported in regard to language arts, she had heard numerous comments recently, that no longer does anyone see any form of diagraming and sentence structure. Dr. Sconzo said grammar is a part of the language arts curriculum. He said the extent to which individual teachers emphasize that portion of the curriculum varies from teacher to teacher. He noted the expectation is that grammar is a part of the adopted language arts curriculum. Mrs. Silver mentioned that in the instances she was familiar with, once you hit the sixth grade, it turns pretty much to a discussion of literature. She noted she felt that was something that needed to be changed. Mrs. Parks added if students are going to be effective communicators, they will need writing instruction to be able to prepare paragraphs, written comments, etc. Dr. Sconzo said the state writing assessment scores were not in this year, but last year, our students really scored at the 90% or better range. He noted of all the achievement test scores, state and national, writing was the highest.
Mr. Bogle asked about a listing under "Action Plans" on page 21, item number 4, in regard to a behavior modification program, how Dr. Sconzo would describe the concept there? Dr. Sconzo responded it would be similar to what is being piloting now at the middle school level at the Harrison School site, and other approaches to behavior modification. Mr. Bogle noted he would be interested in knowing what kind of programs those are when we start really implementing that. He asked about another item on the same page that said, "The Assistant Superintendent of Educational Services will have analyzed the viability of a nonresident military-oriented program designed from a model initiative by June of this year and will make recommendations to the Superintendent and Board." Mr. Bogle stated he hoped they would be looking at other alternative educational environments. Dr. Sconzo responded they already had two planning committees at work, one elementary and one secondary, working on a variety of alternative programs staff can review and subsequently present to Dr. Crawford and the Board. He said they are hopeful that what will be additional earmarked state funds for alternative education will come to fruition, and they wanted to be ready with well-defined programs to take advantage of those dollars should they become available in 1997-98. Mr. Bogle stated he would be interested in an interim status report on that program prior to June, such as how many students are in the program? What the preliminary findings seem to be, and is it working as was expected? Mr. Bogle said he was pleased to see we have a goal in responding to work orders. He noted he hoped they could get it down to three months by next year and one month by the year after that.
Mrs. Parks commented on page 32, "The responsibility of the Deputy Superintendent to plan or devise a program to reward employees for their performance." She asked how he planned to do that and what would be involved? Dr. Sconzo responded they did not have anything in mind at this point, but they wanted to be certain that the plan recognizes that the Board of Education said that is important via one of the goals you have established and that neither he or Dr. Moore alone should be deciding what should be done. He noted they needed to involve other people. Dr. Sconzo recognized Dr. Faison, Director of Curriculum, who facilitated the two-day strategic planning process with the group of parents, administrators, teachers, and community members and thanked him for making it happen.
In response to a question from Mrs. Parks, Dr. Sconzo said the Board will be able annually to revise this plan and any specific expenditure items would have to come back to the Board for action. He noted if the Board approves this tonight, staff will respond to the various comments that have been made.
45
234
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-12 SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle noted he was confused about the process in regards to the Board's next step on strategies and wondered if the Board will still consider a meeting to deal with strategies as they prepare to pass this plan. He said he hoped they would continue the process.
2. DISCUSSION OF THE HOOVER-JOHN MARSHALL SCHOOL IMPROVEMENT ELAN TO BE BROUGHT BACK ON MAY 5, 1997 AGENDA.
Recommend adoption of the Hoover-John Marshall School Improvement Plan as a pilot program for the 1997-98 school year. (Dr. Guy Sconzo) Note; This item will be placed on the May 5th Agenda for consideration.
Dr. Crawford explained that the principal's at Hoover and John Marshall Schools have developed a pilot program in regard to a school improvement plan at those two campuses. He noted staff felt there were some things that would benefit the district in a pilot venture at those two schools in particular. DISCUSSION Mrs. Parks said as she read this plan several questions came to her mind. She said she wondered if they would be providing an opportunity to come through the back door with charter schools. She asked what this would do for the high school assignment plan, and what would it do for those students who want to transfer from other schools as she read in the plan. She asked if this was the beginning of a magnet school.
Dr. Sconzo said he did not see this as approaching the "charter school" concept. He said he did think this was a recommendation to establish a unique magnet program that articulates a six through twelve approach combining the John Marshall/Hoover campuses. He noted with respect to the reassignment plan at the middle school level, Hoover is not affected in that plan. Their attendance boundary stays the same as it has always been. He said their ability to accept on an application basis like a magnet program, students residing outside their attendance area would probably be limited to no more than fifty. He noted he did not want to create a situation where the numbers become imbalanced as far as the middle school enrollments are concerned. In regard to John Marshall, he said their ability to accept applicants from outside their attendance area would probably be closer to one hundred. Mrs. Parks asked what this would do to the overcrowded conditions already at Hoover? She said the Board rejected the middle school concept of having the students transfer out of their district over into some other district. She stated this appears that they are coming back and doing just what they rejected in the spring of last year. She said an issue that was voted on cannot be brought within a year. She expressed concerns with this concept.
Dr. Sconzo said they had heard a lot about overcrowding at Hoover, but that problem is not unique to Hoover. He said the process would not be an automatic transfer, but would be on an application basis with a limitation of approximately fifty students outside of the Hoover attendance area district-wide. He did not think there would be a noticeable reduction at any of the other schools or a huge increase with that limitation. Mrs. Parks said we don't want to set up disparity in the schools where someone can point to school A as being the elitist school at the expense of a comprehensive high school in another district. She said we owe the students of this district every opportunity to perform well and to match a program comparable to his ability to do what he needs to do. She noted she hoped we don't set up something we will regret. Mrs. Silver mentioned that in the agenda this was shown as a pilot program. She said she did not know why they would have those outside that attendance area go to a pilot program. She felt the pilot program would be to see if this is a successful endeavor between the middle school and high school, and if it's successful, then she felt they would want to try to put it at all the high schools and middle schools.
46
235
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
SUPERINTENDENT'S REPORT
(continued)
H-13
Dr. Sconzo said the only rationale and interest in opening this up to a limited number of students outside the attendance area is wanting to further efforts with respect to various magnet programs and increase the number of options that individuals could have to consider.
Mrs. Silver asked if a student could apply to that school otherwise if the principals allow them to and if we would have to provide transportation? Dr. Sconzo responded this was correct, but what is being proposed is much more extensive than the transfer policy.
Mr. Bogle noted that the issue of strengthening our neighborhood-based middle schools and high schools raised by Mrs. Silver and Mrs. Parks is an important one. Not every school can be a magnet school and the district cannot afford to provide transportation for students back and forth across town. The very issue we are addressing in our reassignment plan is to try to reduce busing where possible. Mr. Bogle asked if eliminating the element of transferring students would create a fatal flaw in the program?
Dr. Sconzo responded it could be done without the component of accepting students outside the attendance area. He said it would still be a very strong, worthy of support effort from an educational standpoint. >
Mrs. Parks asked why this could not just be called a magnet school? she noted it has the same components, more or less, of a magnet school. Dr. Sconzo responded it would be accurate to call this a magnet program. He said he would stay away from the magnet school designation, because there is only one literal magnet school in the district, which means it serves students without an attendance boundary. These two schools would continue to primarily serve students assigned to those schools by virtue of where they live.
Mr. Carter asked when this needed to be approved to implement He stated his concerns were with offering an application schools and offering transportation. Also, calling it an Honors Academy when the only criteria is to have a 70% or reading and math and a B or better average in just the core He felt it should address the total grade point average.
the plan? to other Academic above in subjects.
Dr. Sconzo said the focus is on the core-academic areas. In addition, foreign language, which is technically an elective, is part of the expectation of what students would take. He said it is not intended to exclude or convey that electives are not important, but it is intentional to really focus on high achievement in the core-academic areas. Mr. Yeargain noted his concern with this plan was bringing students in from other districts. He said Hoover School was already overcrowded. Dr. Sconzo stated the feature of allowing students to apply to transfer from other attendance areas was not absolutely essential to the success of the program as a pilot program. He noted if the Board did not desire that part of the plan, he would still be seeking the support of the Superintendent and the Board for this program. Dr. Crawford responded that he and the senior staff had felt the pilot approach to this program might be better if it were contained to just those schools. He noted he realized that the Board was concerned about the overcrowding and the transportation situation. He said he would like to see it brought back to the Board in about two weeks.
Mrs. Silver said she thought this could be a good motivator. When principals come up with an idea or something unique, letting them pilot the program successfully would motivate a lot of parents to try to have this type of program in their schools. Mrs. Parks noted she was pleased that the Superintendent was in favor of bringing this back at another Board meeting.
47
z
236
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-U SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle said this could be acted on tonight if the proposal were amended. Some questions he had were when you think about a pilot program, would you be looking at coming back with an evaluation at the end of the first semester or the end of the first year, and what criteria would be used to evaluate it? Dr. Sconzo said they were looking at a one year pilot program. Mrs. Parks said she would like to ask the Superintendent to bring this back. Mrs. Silver added if it is brought back, if there are any issues in deregulation that could be used to enhance this, she would enjoy hearing ideas regarding that.
Mr. Bogle said they would remove this item from the agenda, ask staff to refine the proposal, making the modifications as discussed, and additions as explored by the Board, and bring it back at the May 5th Board meeting.
PROFESSIONAL DEVELOPMENT 4 TEAR PLAN
3.
Professional Development 4-Year Plan (Dr. Vern Moore, Gracy Taylor)
Dr. Crawford said a committee had been working on the 4-Year Professional Development Plan for several months to develop a plan to recommend to the Board to be provided to the State. He noted it would be listed for action on May 5, if the Board desires. DISCUSSION Mrs. Gracy Taylor, Director of Professional Development, highlighted some of the facts regarding this plan. She said it has to go to the State by May 10, as required by law. She noted the most significant item in this plan is the budget, which is based on the fact this year there was a significant increase in state staff development monies. She said the latest information is that it will stay. She reported that it is the shortest plan they've ever submitted thanks to the State and the deregulation that they've done at the state level in not requiring so much paperwork for planning. She thanked the committee co-chairs of the Professional Development Committee, Ruth Nichols and Emma Kay Byrd for leading the committee in creating this plan.
Mrs. Parks asked about the languages part of the plan and what they planned to do with this as it relates to the staff. Mrs. Taylor explained that next year will be the full implementation of the elementary foreign language mandate from the State Department. All elementary teachers must integrate elements of foreign language and cultures in their regular daily lessons. She said we must begin teaching a foreign language in the fourth grade in a formal process. She said this item is aimed at training for all elementary teachers in the district in that area. Mrs. Silver asked in regard to Article 2, Membership, which says the officers will be selected by secret ballot within the committee during the last meeting of each school year. She asked if the previous year's committee would select the officers for the next year.
Mrs. Taylor said that was the committee's desire to select those, but they are selected pending the Union's nomination of them the next year and this Board's approval of them as members of those committees. She said that is true of the membership of this whole committee. Mrs. Taylor noted the significant difference in this is that the number of names to be submitted is now in the plan, but previously it was not. Mrs. Silver noted in 2.2.1, it referred to a minimum term, but no notice of a maximum term. She asked if they had considered having a maximum number of years someone can serve. Mrs. Taylor said that was discussed in the committee and in this case the committee chose not to submit a maximum number of years.
48
237
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
SUPERINTENDENT'S REPORT
(continued)
M-15
Mrs. Silver asked how long the members presently on the committee have served? Mrs. Taylor noted some members had served 3 or 4 years, and some have served a number of years, been absent for a few years, and have come back to serve again. Mrs. Silver noted she is still in favor of a maximum number of terms at a time. She said if they are off and come back that's a different issue. Also, she reported on page 3, 2.2.2, there is not a parent on the alternate list. Mrs. Taylor said the practice had been to have a parent nominated from alternating districts in the past. She said there had never been an alternate parent, but if Mrs. Silver would like her to consider it, she would go back to the committee with it. Mrs. Silver responded if there were alternates from every other group, she thought this should be included in it. Mrs. Silver inquired if the duties of the secretary included records referred to on page 3 for the accurate time sheets, which is who attends and how long they are there? Mrs. Taylor said it did. Mrs. Silver asked if they are not an actual committee member, but attend the meeting in someone's place, would they receive the stipend. Mrs. Taylor noted only if they were an approved alternate on the alternate list.
In response to a question from Mrs. Silver, Mrs. Taylor explained it had been the practice in regard to committees that everyone on the Professional Development Committee would serve on at least one committee. Mrs. Silver asked that the language in this item on page 4 be changed to read "will consist of at least." Mrs. Silver said in regard to the stipend on page 8, which is $15.0 0 per hour. She did not think anyone on the committee should receive a stipend if everyone who serves on the committee did not receive one.
Dr. Crawford asked if there was a state stipulation that a parent could not receive a stipend. Mrs. Taylor noted the money is paid from the State Staff Development Funds which, to her knowledge, could only be paid to employees of the district. She said she would check on this to see if anything on this had been changed. Mrs. Silver stated in her opinion, if the committee is being paid $15.00 per hour, she did not know why we are mandated in this to have a letter of appreciation for the services.
u
Under Article 8, Amendments, Mrs. Silver noted it says a quorum of this committee which consists of a simple majority, can totally amend or rescind any of this anytime, and yet the Board is the one who has to approve this originally. Mrs. Silver added that in Robert's Rules of order, any amendment to by-laws requires a two-thirds quorum. Mrs. Taylor said it is with the Superintendent's approval, but Mrs. Silver affirmed that it was the Board who had to approve this plan originally. Mrs. Silver stated that if the Board is authorized to approve this, she did not know that the committee should be authorized to change or amend it.
Dr. Crawford noted that this was a change from last year. Mrs. Taylor said that in previous years, the committee could amend it without anyone's approval. She said the payment of the stipend affects the district's budget, and the Superintendent recommended to the committee that they at least include his approval of any changes of the amendments. Mrs. Silver asked what was the point of the Board ever approving this? Mrs. Taylor said it was required by law that it be approved, and maybe this is something that needs to be taken out. Mrs. Silver said especially with it having dollars and leave time affected. She noted it addresses how much professional leave days can be used which means a substitute teacher will have to be paid to be there. Mrs. Silver said at the very least she thought it should require a larger majority of the committee to approve any changes.
Mrs. Silver asked about number 5 on page 13, under Professional Development Building Leaders. She said it read if they attend two or three workshops off contract time, they will receive a stipend if all
b
49
238
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-16 SUPERINTENDENT'S REPORT
(continued)
workshops are attended, yet there is no note of how much the stipend is or if it's two or three workshops. Mrs. Taylor explained that the two or three refers to different years depending on what information needed to be shared with that group. She said they had two or three, and the pay is listed in the budget as $75. She noted it was basically $25 per workshop. Mrs. Silver asked if there was a reason this had not been added to this? Mrs. Taylor said it could be added. In response to a question from Mrs. Silver regarding page 14, Professional Development Point System General Information, Mrs. Taylor explained that our district requires 80 points over a five-year cycle. She said if someone transfers to our school district from another district in Oklahoma, that person must get 80 points if your five-year cycle occurs while you are employed for our district. Other districts may require a different number of points. Mrs. Silver inquired about the points that could be obtained for independent study in all groups, and if a person could obtain their points by taking college courses only? Mrs. Taylor noted that the district does professional development on work time and certified personnel are required to attend that. She said a person could choose to take college courses in place of the professional development courses that are offered off-work time, but would be mandated to take those offered on-work time,
Mrs. Silver discussed item 3 on page 2 0 where it says the committee shall be appointed by the Board, it refers to parents with an "s." She said she would strike the "s" as there will only be one parent on the committee. The last line says it shall be headed by a chairperson to be elected by the full committee, which is really the prior year's committee. The current committee has no say in it. Mrs. Parks asked about the attendance of the committee members? Mrs. Taylor responded there were still attendance problems, especially in a year like this year where they have so much work to do. She said they just work with it and use an alternate list as they had previously.
CUSTODIAL SERVICES OUT-SOURCING PROPOSAL DISCUSSION
4.
Custodial Services - Out-Sourcing Proposal
(Terry Wolfe)
Dr. Crawford said they would like for the Board to discuss the matter of out-sourcing custodial services, and staff would like to bring the Board an RFP for this concept for the next fiscal year. He reported that the level of custodial care over-all had improved tremendously since they had begun the out-sourcing in the secondary schools. He said there are a number of shortages at the middle schools and these were being filled with temporary employees, therefore if the Board will allow staff to seek RFPs and consider this concept for the secondary schools, all current employees would be taken care of through attrition or reassignment. Dr. Crawford stated he did not think it would be advisable to consider out-sourcing all of the campuses, but this concept has proven to be beneficial on the larger campuses. He noted also, they would like the Board to allow staff to seek training in a RFP next year for the existing elementary campuses. DISCUSSION
Mrs. Parks asked what was the rationale for the groups? Mr. Wolfe said it was a combination of two factors. One was proximity and second was an attempt to equate square footages between the various groupings. He noted Mr. Cross has been working on a new analysis of the groupings today, and it would be very likely that the groups would change if an RFP is sent out. Mrs. Silver asked why they were rebidding the schools that were rated high in the survey. Mr. Wolfe responded that the way the contract was bid the past year, we cannot simply renew or extend the contract.
50
239
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
SUPERINTENDENT'S REPORT
M-17
(continued)
Mr. Yeargain asked if group III were all Service Master? Mr. Wolfe said the top three were, but not Jackson Middle School. Mr. Yeargain said he did not want Service Master in that group, because of their performance at Southeast. Mr. Bogle asked how they determine what organizations were going to be awarded contracts at what schools? Mr. Wolfe said the initial RFP would group schools together in a fashion similar to the proposal in tonight's packet although schools will be rearranged between groupings. He said deciding who serves each school will be a part of the bidding process, where the vendors participating will bid on costs to provide the services.
Dr. Crawford said if they have had experience with a contractor, they can exclude them. He said past performance is a criteria the Board can use. Mr. Wolfe noted that as a part of the process of preparing the RFPs, they had solicited advice from the principals of the schools that have used out-source services this past year, and are incorporating some of their statements and requirements in the draft RFPs.
L.
Mrs. Silver asked if it will be written this time where it is renewable if the Board chooses. Mr. Wolfe said it would. Dr. Crawford said he would be bringing this back to the Board soon for approval. In response to Mrs. Park's question, Mr. Wolfe said administrator's had been very complimentary of Global and their ratings have improved over the course of this time.
5.
Remarks
Dr. Crawford commended Terry Wolfe and Jim Cross for the reports they made to the Board under separate cover today regarding the Bond Issue progress. Also, he said they would be bringing the matter of charter schools to the Board in the very near future which was discussed in a communique in tonight's Board packet. PURCHASING
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - M)
MOTION: SECOND:
Tom Yeargain Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH M AS LISTED ON THE FOLLOWING PAGES VOTING ON ITEM B, SEPARATELY.
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 6-0.
51
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
R. #113 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A-M EXCLUDING ITEM B
240
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
H-18 PURCHASING AND GENERAL BUSINESS
(continued)
Vote on Item B; R. #114 APPROVAL OF ITEM S, INCREASE IN STUDENT SUPPLY FEE FOR 1997-98
CONTRACT AMENDMENT FOR SCHOOL SECURITY SERVICES AT ALTERNATIVE MIDDLE SCHOOL ACADEMY FOR 1996-97.
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye no aye
aye aye aye
MOTION CARRIED 5 aye, 1 no. A.
Contract Amendment; Independent School District No. 89 and the City of Oklahoma City for the Provision of School Security Services for Fiscal Year 1996-97 at the Alternative Middle School Academy. Approval of the following amendment between the contract with Independent School District No. 89 and the City of Oklahoma City for the provision of school security services for fiscal year 199697:
The City further agrees that, in addition to its duty to provide General School Security Services to Harrison Alternative Middle School Center, under Section I.A.1.2.i., it will also provide one officer at such location during the hours of operation of The Alternative Middle School Academy. Such hours of operation shall be from 3:30 p.m. until 7:30 p.m., which is after traditional school hours. The Academy will last forty-seven (47) days and will require an officer present for four (4) hours each day of the school week. The officer's hours shall be paid as overtime. The cost for this service will not exceed $7,000 and was included in the overall estimate of program cost. This expenditure will be charged to the General Fund. (Dr. Guy Sconzo)
APPROVAL OF INCREASE IN STUDENT SUPPLY FEE FOR 1997-98.
APPROVAL OF MEAL PRICES FOR 1997-98 SCHOOL YEAR.
B.
Approval of Increase from $6.00 to $10.00 Per Semester for Student Supply Fee for 1997-98.
Approval that the Student Supply Fee for 1997-98 be increased from $6.00 per semester to $10.00 per semester. (Dr. Guy Sconzo)
C.
Approval of Meal Prices for the 1997-98 School Year. Approval of the following meal prices for the 1997-98 school year: (Dr. Guy Sconzo)
Elementary Schools Secondary Schools Adults APPROVAL OF CNS ITEMS LISTED.
1996-97
1997-98
$1.10 $1.25 $1.85
$1.15 $1.30 $1.90
Approval of Child Nutrition Services Items Listed. Approval of the following Child Nutrition Services items. Items chosen were determined based on price. All purchases will be charged to Child Nutrition Services. (David Remy)
QUOTATION #8333 SUMMER PROGRAM FOOD ITEMS Sysco Food Service Muffins - $23.40/case. Estimate 1000 cases Mini Corn Dogs - $16.73/case. Estimate 500 cases Dinner Roll - $9.94/case. Estimate 150 cases Pudding, Chocolate - $22.69/case, Estimate 70 cases Cereal, Bulk - $14.90/case. Estimate 25 cases Pan Coating - $12.60/case. Estimate 30 cases
52
241
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-19
PURCHASING AND GENERAL BUSINESS
(continued)
Pot Holders - $1.74/each, Estimate 300 pair
Graver
Mop Heads - $3.29/each, Estimate 300
Oswalt Kitchen Broom - $10.96/each, Estimate 100 National Sanitary Supply Brown Bags - $6.64/pkg., Estimate 60 pkgs. Alternates:
Ben E. Keith
Muffins - $24.63/case Mini Corn Dogs - $17.36/case Dinner Roll - $10.16/case Pudding, Chocolate - $23.72/case Cereal, Bulk - $17.02/case Brown Bags - $7.02/case Pot Holders - $1.77/each Kitchen Broom - $11.63/each E.
Approval to Purchase a Suspended Scaffolding System for Use by the Maintenance Department.
Approval to purchase a suspended scaffolding system for use by the Maintenance Department from Machinery, Inc., who submitted the low quotation meeting specifications. Ten (10) quotations were mailed and four (4) were returned. This expenditure in the amount of $20,234.00 will be charged to General Fund Account 711-000-2620740-000-0000-000-051. (Terry Wolfe) F.
Easement Granted at Eisenhower Elementary School; Electric Company.
Oklahoma Gas and
Approval to grant an easement at Eisenhower Elementary School to Oklahoma Gas and Electric Company for the purpose of bringing power east from Kelly to the University of Central Oklahoma's property east of Eisenhower Elementary School. The sum of $3,010 payable to the District has been offered by the University of Central Oklahoma. (Terry Wolfe) G.
Approval to Purchase Custodial Equipment for Use by the Custodial Services♦
Approval to purchase custodial equipment for use by the Custodial Services from the following companies who submitted the low quotations on specifications and/or general conditions (11 mailed 7 returned): Graver Supply Miller-Norris Services Lustre Bright Chemical Massco Maintenance Supply TOTAL
APPROVAL TO PURCHASE A SUSPENDED SCAFFOLDING SYSTEM
EASEMENT GRANTED TO 0.G.& E. AT EISENHOWER ELEMENTARY SCHOOI
PURCHASE OF CUSTODIAL EQUIPMENT
$ 12,170.16 5,751.55 3,170.00 7,680.00 $ 28,771.71
This expenditure is to be charged to General Fund Account 711-000-2620-740-000-0000-000-049. (Belphry Dean)
Agreement for Child Nutrition Services to Provide Snacks/Food for District Day Care Centers.
Approval of an agreement for Child Nutrition Services to provide snacks/food for District Day Care Centers. This expenditure in the amount of $85,800.00 is to be charged to General Fund Account 711194-3390-630-000-0000-000-000. (Dr. Guy Sconzo)
53
AGREEMENT FOR CNS TO PROVIDE SNACKS FOOD FOR DISTRICT DAY CARE CENTERS.
242
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997 M-20
PURCHASING AND GENERAL BUSINESS 31 DISTRICT TEACHERS TO ATTEND MATH SOLUTIONS WORKSHOP
APPROVAL TO PURCHASE COMPUTERIZED MILLING MACHINES.
APPROVAL TO PURCHASE DIGITAL CAMERAS AND SOFTWARE.
APPROVAL TO PURCHASE BAND UNIFORMS FOR NORTHEAST HIGH SCHOOL.
I.
Approval for Workshop.
31
District
(continued)
Teachers
to
Attend
Math
Solutions
Approval for 31 District teachers to attend a Math Solutions Workshop, sponsored by Marilyn Burns Education Associates. This expenditure in the amount of $11,005.00 is to be charged to account 723-721-2213-860-000-0000-000-075 and has been approved on our Federal Educational Grant and/or Program (Math/Science Grant). (Dr. Guy Sconzo) J.
Approval to Purchase Computerized Milling Machines (2) for Use by Northwest Classen Vocational Program; Technical Lab Systems, Inc. Approval to purchase computerized milling machines (2) for use by the Northwest Classen Vocational Program from Technical Lab Systems, Inc. This expenditure in the amount of $12,930.00 is to be charged to General Fund Account 711-421-1000-650-315-9620-000765 (Carl Perkins Grant). (Dr. Guy Sconzo)
K.
Approval to Purchase Digital Cameras and Software for Use by Vocational Department at Various Locations; Multi Media Galleries. Approval to purchase digital cameras and software for use by the Vocational Department at various locations from Multi Media Galleries who submitted the low quotation on specifications (13 mailed - 1 returned). This expenditure in the amount of $23,106.00 is to be charged to General Fund Account 711-421-1000-740-316-8490000-000. (Dr. Guy Sconzo)
L.
Approval to Purchase Band Uniforms Fruhauf Uniforms, Inc.
for Northeast High
School;
Approval to purchase band uniforms for Northeast High School from Fruhauf Uniforms, Inc. (4 mailed - 3 returned). This expenditure in the amount of $27,079.23 is to be charged to General Fund Account 711-000-1000-650-195-7640-000-760. (Belphry Dean) (ITEM M RELATES TO A BOND ISSUE PROJECT)
CHANGE ORDER: EISENHOWER ELEMENTARY SCHOOL HVAC WORK.
M.
Change Order; Eisenhower Elementary School HVAC Work; Mechanical Contractors.
Matherlv
Approval of a change order resulting in an increase in the amount of $11,000.00 for the contract with Matherly Mechanical Contractors for HVAC related work at Eisenhower Elementary School. This change order is due to the replacement of fan wheels and shafts for air handling units number 8 and 9. (Terry Wolfe) Original Contract Sum Previous Change Orders Current Contract Sum Net Change on C.O. #1 Total Adjusted Contract Sum
$ 744,275.00 - 0 $ 744,275.00 +11,000.00 $ 755,275.00
This expenditure will be charged to Bond Fund Account 731105-0000-000-000-0000-000-206.
DISCUSSION
Mrs. Parks noted that the increase from $6.00 to $10.00 per semester for supply fees in item B, would be very costly for parents who have several children. Mr. Bogle asked if there had been any consideration particular population served by this district?
54
given
to
the
243
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
PURCHASING AND GENERAL BUSINESS
(continued)
M-21
Dr. Sconzo reported that students who receive free and reduced meals are not required to pay the student supply fee but are provided the supplies. He said students who are not on free or reduced lunches are not required to pay the fee, but have the option to purchase their supplies elsewhere. He said it would take $24.00 per year to break even with those students who would be able to at least pay if that is what they opted to do.
Mrs. Parks asked how much of the money that is provided by the State Department for each child is used for each child? Dr. Sconzo said if you look at the overall district budget you will find that nearly 85% of the budget is applied to people, salaries, wages, fringe benefits, and another 7% or 8% for fixed costs such as utilities, insurance, etc. He said there are few dollars remaining for maintenance of facilities, custodial supplies, instructional supplies, equipment. He said in comparison to the overall budget, it is really minute. Mrs. Parks said she had a real concern for these parents who are being asked to pay an additional $4.00 per semester for supplies.
L.
Mrs. Silver commented on Item F, regarding the easement at Eisenhower School with O. G. & E., she assumed the school or electrical sources to the school would not be affected. She noted that the proposed price previously given was considerably higher than what the current offer is. Mr. Wolfe said the original proposal from the district was based on figures gathered from local appraisers selling land for residential purposes as though the land would be lost for our use. He said in comparing recent sales prices for easements and other utilitarian purposes, this offer is in line with current prices. He noted the lines would be overhead lines. Mr. Yeargain asked about the band uniforms at Northeast High School? He said Southeast High School was still playing in t-shirts and jeans. He asked if there is any way they could get Southeast High School some kind of uniforms.? Dr. Sconzo said they would be more than happy to work with the school, but we do have a rotation cycle for all the secondary schools with band uniforms and this is the year that comes up for this school's reference. Roosevelt will be the middle school coming forward. He noted he had visited with Dr. Borelli and would be happy to continue to do that to try and work something out. Mrs. Silver asked what the original bond estimate was on Item M, HVAC work at Eisenhower Elementary School? Dr. Crawford said this change order does exceed the estimate. Mr. Joe Reynolds, District Architect, said the original budget on the project was approximately $942,000. Of that, we spent roughly $126,000 on chillers, about $50,000 on insulation of new boilers and removal of asbestos, and the contract with Matherly was a little over $744,000. He said at that point we were approximately $2,000 or $3,000 over budget, and this would be an additional $11,000 over the budget. He said they hoped this would come from savings on the single-story rooftop units. He noted they were already starting to see some savings there.
Dr. Crawford said for now there is a contingency built in the October, 1995, estimate.
Mr. Bogle asked Mr. Reynolds to describe the nature of the change order. Mr. Reynolds said the existing air handlers were upgraded. They were running fine when the project was completed, but at the end of the project the shaft was vibrating. He said they felt it would be better to replace that shaft now than to have further damage done to the air handlers which would cost four or five times more money to replace. Mr. Yeargain asked if there were going to be eleven of these replaced? Dr. Crawford said this is not the only school that is using existing equipment, but a lot of the schools were, and as if it goes bad it will have to be replaced.
55
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
H-22
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Yeargain said the only reason Eisenhower passed in the first place was because of the low bid. He said the heat exchanger is probably the biggest wear you will have in the whole system. He said it would eventually have to be replaced anyway. Mr. Reynolds said there were several parts of these air handlers that were replaced, but the shafts were not. Because of the way they are situated, we have to cut through the wall of the mechanical to get the shafts out. He noted it is very labor intensive and very expensive to do that. At the time all the air handlers were functioning properly, and we spent all the money left in that budget for this, and hoped they would continue to run.
Mrs. Parks asked what a milling machine is? Mr. Belphry Dean, Administrator of Purchasing, said in the vocational programs, the milling machine simulates the lathe to draw designs in sheet metal and the like to use in the metal shops, etc. He said most lathe machines are manual, but this one is a computerized version. Mrs. Parks separately.
asked
that
the
Board
56
vote
on
item
B,
Student
Fees,
245
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997 M-23
STATEMENT(S) OF CERTIFICATION
CERTIFICATION STATEMENT(S) TO;
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval of a change order resulting in an increase in the amount of $11,000.00 for the contract with Matherlv Mechanical Contractors for HVAC related work at Eisenhower Elementary School in the Board of Education Meeting agenda of April 21, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. T Date
13
57
Ife
246
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-24 PERSONNEL
AND
ENCUMBRANCES
Recommend approval of items la, lb, and Ic as listed below. Vern Moore, Belphry Dean) MOTION;
Michael Carter
R. #115 SECOND; Thelma R. Parks APPROVAL OF PERSONNEL AND ENCUMBRANCES MOVE FOR APPROVAL OF ITEMS lA, IB, ITEMS LA, IB, AND 1C AS LISTED.
ROLL CALL
(Dr.
Mrs,. Puckett, Mrs,. Parks, Mr. Yeargain,
AND 1C AS LISTED.
aye aye aye
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. Approval to Issue 1996-97 Purchase Orders for May, 1997 Payroll.
Approval to issue 1996-97 purchase orders to encumber the following payroll for May, 1997.
P.O. NO.
FUND
GENERAL FUND SALARY BUILDING LEVY 9720049 SALARY 9720050 CHILD NUTRITION SALARY FUND FEDERAL FUNDS 9720051 SALARY 9720048
AMOUNT
OCAS CODE
7-11-000-5300-100
$ 9,500,000.00
7-21-000-5300-100
$
150,000.00
7-22-000-5300-100
$
500,000.00
7-23-000-5300-100
$
850,000.00
Ratification of March, 1997, Payrolls. Approval for ratification of March, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows;
1996-97 1996-97 1996-97 1996-97
c.
General Fund Salary Building Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
$ 9,141,886.00 $ 92,661.57 $ 740,432.31 $ 444,231.94
Approval of Personnel and Encumbrances as listed on the following pages.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9710316 through 11-9711165) written during the period 4/01/1997 through 4/14/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
58
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
PERSONNEL AND ENCUMBRANCES
M-25
(continued)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances
This is to certify that I have received the following encumbrance list, P.O. # 9710316 to 9711165 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws. 2^
Konrad Internal Auditor
59
Date
248
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-26 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CERTIFIED:
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
$12,722.50
Dewey .5 LD/MR Teacher
03/24/97
03/03/MA
Phillip Manning
U.S. Grant/English Drama Teacher
03/24/97
01/03/BA+
23,405.00
Ricky Oliver
Star Spencer/ISS
03/31/97
01/12/BA
25,840.00
John Marshall Entry Kitchen Asst
03/25/97
471/01
$ 4,480.00
03/19/97 Emerson Satellite Keyperson
471/01
6,421.00
Northwest Classen LPN
03/24/97
155/01
$11,350.00
04/07/97
132/01
9,088.00
Kin Gadlen
Western Village Parent Liaison Asst
03/28/97
101/01
7,813.00
Jennifer Galloway
Southeast Financial Sec
03/26/97
132/06
10,182.00
Sandy Hood
AASS Adm Sec II
04/07/97
167/17
19,980.00
Star Spencer Financial Sec
04/09/97
132/01
9,088.00
Coolidge CSA
03/24/97
101/01
7,813.00
Willie Smith
Parker CSA
03/26/97
101/01
7,813.00
Sharon Winchester
Safe & Drug Free School Adm Sec II
03/25/97
166/02
12,849.00
Linda Felton
CHILD NUTRITION:
Barbara Douglas Roland Miller CLERICAL: Vera Anglin
Debra Doolin
Aleshia Overall Lorenzo Perez
Taft/Financial Sec
15
60
249
M-27
PERSONNEL LEAVE OF ABSENCE NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MEDICAL: CERTIFIED: Suzanne Culbertson Jan Duiker
Holly Stricker Meri Whitehead
Hawthorne Transition 1 Teacher
03/31/97
Westwood 4th Grade Teacher
08/19/97
Gatewood 4th Grade Teacher
Coolidge 4th Grade Teacher
03/31/97 08/19/97
16
^IMl 11^
61
z
250
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-28
b PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
ABlkNDONED POSITION;
CUSTODIAL: Lloyd Buckner RETIRING:
Harding Custodial Worker
o
CERTIFIED: Hazel Hicks Janice Laughlin CLERICAL:
Nancy Douglass Vanda Garrett
Rogers Librarian
06/13/97
Capitol Hill HS SLD Teacher
05/30/97
Belle Isle Principal Sec
05/30/97
Capitol Hill Eleiti Secretary
06/09/97
17
62
251
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
J
H-29
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
CERTIFIED:
Gretchen Bartee Patricia Brantley
Dorothy Davis
SITE/ASSIGNMENT
EFFECTIVE DATE
Capitol Hill HS/English Teacher
05/30/97
Star Spencer/Reading Teacher
05/30/97
Longfellow/Kindergarten Teacher
05/30/97
Sharon Jubelt
Bodine/Primary Teacher
Marita Roberts
Parmelee/1st Grade Teacher
Joanne Rohrer
Webster/SLD Teacher
05/30/97
Britton/.5 KCSA
03/26/97
Fernando Pinon
Jackson/Bilingual Assistant
Yvonne Robertson
04/02/97
Western Village/EDK Assistant
Ronald Stoda
Star Spencer/Math/Science/Teacher
04/16/97 05/30/97
05/30/97
CLERICAL: Marilyn Neal
Virgina O'Dell
Christine Sekayouma
Budget & Fin Mgmt/Payroll Clerk
04/11/97
03/31/97
Indian Education/Advisor
05/30/97
Bus Driver
03/14/97
TRANSPORTATION: Mary Barnes
Jerry Lunn
Mark Rothrock
Greta Tryon
Bus Driver
03/31/97
Bus Driver Bus Driver/Chapter I Bus Driver
18
63
03/14/97 03/28/97
252
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
M-30 EDUCATIONAL EDUCATION REPORT: OKLAHOMA CITY PUBLIC SCHOOLS TECHNOLOGY PLAN.
REPORT
(when scheduled)
Oklahoma City Public Schools Technology Plan
(Dr. George Kimball)
Dr. George Kimball acknowledged those responsible for the technologies of the Oklahoma City Public Schools and expressed appreciation for all their efforts. He gave a brief synopsis of all the technological programs now in the schools and offices, and told of programs that are to be installed in the near future. Dr. Crawford commended Dr. Kimball and the MIS Department for their role in advancing the many technological programs in the Oklahoma City Public School system today. He noted that the Board and community need to be aware that along with the technology will come many financial ramifications.
Mrs. Silver asked if students had been provided an opportunity for vocational training in computers to do the very thing we will be having to pay for in future years. She noted it would not only be a financial savings for the schools, but would teach the students a very valuable skill they could use other places. She thought this would be a very good thing to consider. Mrs. Silver also felt the savings on a widearea network would equal the cost, and the efficiency would be astronomical. Mrs. Silver thought the use of keyboards in the early grades would be very useful to help those students develop skills to use the computers at less expense, and then have the more expensive machines in the upper grades. In response to a question from Mr. Yeargain, Dr. Kimball responded that since the Bond Funds were made available to purchase computers and equipment in 1993, everything being purchased is of a certain quality or better and are at least windows compatible. Mrs. Silver commended the work the district technology department is doing. She noted the Oklahoma City Public Schools are far ahead of other school districts in their technology.
UNFINISHED
1.
R. #116 APPROVAL OF THE APPOINTMENT OF AMERICAN FIDELITY AS PLAN ADMINISTRATOR FOR DISTRICT'S SECTION 125 CAFETERIA PLAN.
BUSINESS
Consideration of appointment of Plan Administrator for the District's Section 125 Cafeteria Plan. (Postponed at the March 24, 1997, Board of Education Meeting.) (Nick Kelly)
MOTION: SECOND:
Michael Carter Thelma R. Parks
MOVE FOR APPROVAL OF THE APPOINTMENT OF AMERICAN FIDELITY AS THE PLAN ADMINISTRATOR FOR THE DISTRICT'S SECTION 125 CAFETERIA PLAN. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye no
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
MOTION CARRIED 5 aye, 1 no. DISCUSSION
Mrs. Silver asked where the payment of the $5,000 fee on this plan was coming from, and also noted the Board had not received a letter of joint agreement supporting this proposal between the administration and the AFT, as was mentioned in the proposal.
64
253
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
=1
M-31
UNFINISHED BUSINESS
(continued)
Dr. Moore said this agreement presented to the Board soon.
was
finalized
today,
and
would
be
Dr. Crawford said the fee will be paid by runoff of fees that employees have contributed toward the financing of their part of the plan and have failed to take advantage of the payout of the services that were encumbered under their individual accounts. Mrs. Silver asked if one company, Colonial, had listed they would charge fees in the last document they received. Mr. Kelly said there was a fee listed in one of the original proposals and in another proposal there was not. He said this particular agreement called for there to be no fee for the employee, and for this year it calls for the money not to be paid directly from the uninsured medical reimbursement account. He said this would become in some way a part of the budget for next year. He said they are anticipating they would probably make as much as ten times the enrollment fee they will be paying in this next fiscal year.
Mrs. Silver asked if the $5,000 per month would be a part of the budget approved for next year, and if it would be self generating? Mr. Kelly said he hoped it would be ten times that much with the proper participation. Mr. Bogle asked who the administrator of this plan would be?
Dr. Moore explained that they had a five point agreement that points out the individuals who will be involved in this. He said the first point, American Fidelity will serve as a third party administrator for the district to coordinate all aspects of the section 125 program. He said Colonial will be responsible to set up and enroll for certified and support personnel, and American Fidelity will set up and enroll administrative personnel. He said it ends with the statement that employees will not be required to pay fees for the administration of the plan which is a change from the previous year.
Mr. Bogle asked Mr. Carter and Mrs. Parks if they would be willing to amend this motion to reflect that the plan administrator would be American Fidelity. They both agreed. Mrs. Parks stated she would like to agreement before she voted on this.
see
a
finalized
copy of
this
Dr. Moore explained that he and Mr. Metscher used the normalized procedure when they agree to a document, both initialed it and put T.A. which is a tentative agreement. He noted this is the official document.
NEW
BUSINESS
(NONE)
CITIZEN S'
COMMENTS
(NONE)
IN
OPEN
SESSION
The only action reported from the executive session was the following action regarding an agreement with the parents of a special education student and with Woods Services regarding a pending due process hearing.
65
254
MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997
U
M-32
IN OPEN SESSION R. #117 APPROVAL OF AGREEMENT WITH PARENTS OF THE SPECIAL EDUCATION STUDENT AND WOODS SERVICES REGARDING DDE PROCESS HEARING.
MOTION: SECOND:
(continued)
Terri Silver Michael Carter
MOVE FOR APPROVAL OF THE AGREEMENT WITH THE PARENTS OF THE SPECIAL EDUCATION STUDENT AND WITH WOODS SERVICES REGARDING A PENDING DUE PROCESS HEARING. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mrs. Silver, Carter, Mr. Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0.
Mr. Carter left the meeting at 9:58 p.m. BOARD
M E M B E R S'
COMMENTS
Mrs. Parks asked if they were going to be notified as to whether or not the Douglass students will be performing at the next Board meeting? She noted she thought the principal at Douglass needed to know. The Board agreed by consensus to have an executive session meeting on Friday, May 2, 1997, 11:30 a.m. to 1:30 p.m.
Mrs. Silver extended congratulations to Ronald King and Ricky Abrams for arranging the nice Teacher of the Year banquet this year. Also, she congratulated Richard Weir, Quail Creek Elementary, for being chosen as this year's Teacher of the Year.
Mr. Bogle noted he thought he was a very good teacher. ADJOURNMENT R. #118 ADJOURNMENT 10:01 P.M.
There being no further business, the meeting adjourned at 10.01 p.m. The motion for adjournment was made by Terri Silver and seconded by Tom Yeargain. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Yeargain, aye; and Mr. Bogle, aye . Al 1 aye .
THEREUPON THE MEETING WAS ADJOURNED.
66
255 MINUTES OF THE REGULAR MEETING OF APRIL 21, 1997 M-33
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
proved
Minut
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the > 1997
Board
of
Education
this
A
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Wj.tness my hand and seal of this School District this Wit] 1997 .
Oklahoma City (SEAL)
67
—
of Education
day
u E F
256
MINUTES OF THE SPECIAL MEETING OF MAY 2,
1997 M-1
THE
BOARD
EDUCATION OF
OF
OKLAHOMA COUNTY, (AUDITORIUM)
1997, AT
OKLAHOMA,
INDEPENDENT SCHOOL
DISTRICT NUMBER
89
OF
MET IN SPECIAL SESSION IN THE BOARD ROOM
ADMINISTRATION BUILDING,
900 NORTH KLEIN,
FRIDAY, MAY 2,
11:30 A.M. President Member Vice President Member Member Member Member
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT;
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order at 11:40 a.m.
R 0 L L
C A L L
At the time of the Roll Call, present.
ROLL CALL
all seven
(7)
members of the Board were
Mrs . Thelma R. Parks, District 5 Board Member, led the pledge of allegiance. S P E C I A L
gave the invocation and
B U S I N E S S
P E R S 0 N N E L
1.
Recommend authorization to schedule a pre-termination hearing for Dr. Beniamin Hart, administrative employee.
MOTION: SECOND:
Thelma R. Parks Michael Carter
MOVE THAT THE BOARD SCHEDULE A PRE-TERMINATION HEARING FOR DR. BENJAMIN HART, ADMINISTRATIVE EMPLOYEE ON MONDAY, MAY 12, 1997 AT 5:00 P.M. ROLL CALL
Mrs. Puckett, Walker, Mr. Mr. Carter, Mr. Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
R. #119 PRE-TERMINATION HEARING SET FOR DR. BEN HART
257
MINUTES OF THE SPECIAL MEETING OF MAY 2,
1997
M-2 EXECUTIVE
R. #120 EXECUTIVE SESSION Ll:45 A.M.
MOTION; SECOND;
SESSION
Terri Silver Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A; A DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO O.S. 25, ยง307 (B)(4); B. A DISCUSSION REGARDING THE STATUS OF ROBERT H. MACY, ET AL., VS OKLAHOMA CITY SCHOOL DISTRICT NUMBER 89, ET AL., CASE NO. CJ 96-1899, (ARCADIA AREA), PURSUANT TO O.S. 25, ยง307 (B)(4). ROLL CALL
Mrs. Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board went into Executive Session at 11:45 a.m
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate Counsel; and Rosa Lambeth, Board Clerk. IN
1. #121 iECONVENE IN 3PEN SESSION 2:30 P.M.
OPEN
MOTION; SECOND;
SESSION
Michael Carter Tom Yeargain
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
MOTION CARRIED 7-0. IN
aye aye aye aye
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
OPEN
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board reconvened at 2:30 p.m.
SESSION
Mr. Bogle announced there was no action from the executive session.
Meeting recessed at 10:30 p.m.
2;33
p.m.
and continued Monday,
May 5,
1997,
at
i. #122
MOTION; SECOND;
CO BE CONTINUED 4AY 5, 1997, VT 10:30 P.M.
MOVE FOR APPROVAL TO RECESS AND CONTINUE THIS SPECIAL MEETING OF MAY 2, 1997, ON MONDAY, MAY 5, 1997, AT 10;30 P.M.
4EETTNC RECESSED
ROLL CALL
Terri Silver Tom Yeargain
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
The meeting was recessed at 2:33 p.m.
aye aye aye
258
MINUTES OF THE SPECIAL MEETING OF MAY 2,
1997
M-3 SPECIAL MEETING OF MAY 2,
1997, RECONVENED
This meeting was reconvened at 10;30 p.m. on May 5,
1997.
Board Members present for this meeting were Jennifer Puckett, Terri Silver, Kenny Walker, Thelma R. Parks, Tom Yeargain, and Ron Bogle.
EXECUTIVE
MOTION; SECOND;
SESSION
Kenny Walker Terri Silver
MOVE TO RECESS THIS MEETING AND RECONVENE THE CONTINUED MEETING OF MAY 2, 1997, IN EXECUTIVE SESSION IN THE BOARD CONFERENCE ROOM.
ROLL CALL
Mrs . Puckett, Walker, Mr. Mr. Yeargain,
MOTION CARRIED 6-0.
MAY 2, 1997 SPECIAL MEETING RECONVENED ON MAY 5, 1997 AT 10:30 P.M.
aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
R. #123 EXECUTIVE SESSION 10:36 P.M.
aye aye aye
Ihe Board went into executive session at 10:36 p.m
Those in attendance in the executive session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Thelma R. Parks, Terri Silver, and Tom Yeargain; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Associate Counsel; Terry Wolfe, Director of Business Services; Cynthia Reid, Director of Information Services; Rosa Lambeth, Board Clerk; Bruce Day, Attorney; and Rod Hagy, Attorney. RECONVENE
MOTION; SECOND;
IN
OPEN
SESSION R. #124 RECONVENE IN OPEN SESSION 11:26 P.M.
Terri Silver Kenny Walker
MOVE TO RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs Mrs Mr.
Silver, Parks, Bogle,
aye aye aye
The Board reconvened at 11:26 p.m.
No action was taken from the executive session. Motion to recess continued meeting of May 2, 1997 until Thursday, 8, 1997, 4;00 p.m. in the Board Conference Room.
MOTION; SECOND;
May
Kenny Walker Tom Yeargain
MOVE TO RECESS THIS CONTINUED MEETING OF MAY 2, 1997 UNTIL THURSDAY, MAY 8, 1997 AT 4;00 P.M. IN THE BOARD CONFERENCE ROOM. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIEDI 6 -0.
aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Bogle,
The meeting recessed at 11:26 p.m.
aye aye aye
R. #125 CONTINDED MEETING RECESSED UNTIL MAY 8, 1997 AT 4:00 P.M.
Z'
259
MINUTES OF THE SPECIAL MEETING OF MAY 2,
1997
M-4 CONTINUED MEETING OF MAY 2,
1997, RECESSED
The May 5, 1997, continued meeting of May 2, 1997, was recessed at 11;26 p .nt. MEETING ONCZNUED MEETING IF MAY 2, 1997 ECONVENED
RECONVENED
The continued meeting of May 2, 8, 1997 at 4;14 p.m.
1997, was reconvened on Thursday, May
Mrs. Terri Silver called the meeting to order at 4:14 p.m.
At the time of the roll call five members of the Board were present. Mr. Ron Bogle arrived at 4:18 p.m. and Mrs. Thelma R. Parks arrived at 4;30 p.m. EXECUTIVE
#126 XECDTIVE SESSION :14 P.M.
MOTION; SECOND:
SESSION
Michael Carter Tom Yeargain
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO O.S. 25, ยง307 (B)(4); B. A DISCUSSION REGARDING THE STATUS OF ROBERT H. MACY, ET AL., VS OKLAHOMA CITY SCHOOL DISTRICT NUMBER 89, ET AL. , CASE NO. CJ 96-1899, (ARCADIA AREA), PURSUANT TO 0.S. 25, ยง307 (B)(4).
ROLL CALL
aye aye aye
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 5-0.
Mrs. Mr.
Silver, Carter
aye aye
The Board went into executive session at 4:14 p.m.
Those present in the executive session were Board Members: Jennifer Puckett, Terri Silver, Kenny Walker, Thelma R. Parks, Michael Carter, Tom Yeargain, and Ron Bogle; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Terry Wolfe, Director of Business Services; Cynthia Reid, Director of Information Services; Tammy Carter, Associate Counsel; Rosa Lambeth, Board Clerk; Bill Bleakley, Attorney; Bruce Day, Attorney; and Rod Hagy, Attorney. RECONVENE MOTION: SECOND: #127 ECONVENE IN PEN SESSION :48 P.M.
IN
OPEN
SESSION
Kenny Walker Tom Yeargain
MOVE TO RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter Mr. Bogle,
MOTION CARRIED 7 - 0.
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
The meeting was reconvened at 5:48 p..m.
Mr. Bogle announced there was no iaction from the executive sess
260
MINUTES OF THE SPECIAL MEETING OF MAY 2,
1997 M-5
ADJOURNMENT There being no further business, the meeting adjourned at 5:48 p.m. The motion for adjournment was made by Terri Silver and seconded by Michael Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye, Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
R. #128 ADJOURNMENT 5:48 P.M.
261
MINUTES OF THE SPECIAL MEETING OF MAY 2,
1997
M-6 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
<
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
ness my hand and seal of this School District this 1997
Clerk, (SEAL)
Oklahoma City Board of Education
262
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
=;k -i THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,
OKLAHOMA,
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING,
1997, AT
89
900 NORTH KLEIN, MONDAY, MAY 5,
6:00 P.M.
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order at 6:07 p.m.
ROLL
CALL
ROLL CALL
At the time of the Roll Call, all five (5) members of the Board were present. Mr. Ron Bogle arrived at 6:07 p.m. and Mr. Tom Yeargain arrived at 7:22 p.m.
EXECUTIVE MOTION: SECOND:
SESSION R. #129 EXECUTIVE SESSION 6:07 P.M.
Thelma R. Parks Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A; A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B; DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B) (2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING WILLIAM PRICE-CURTIS V. BOARD OF EDUCATION OF OKLAHOMA ISD NO. 89 OF OKLAHOMA COUNTY, ET AL, CASE CIV 92-2059L, PURSUANT TO O.S. 25 ยง307 (B)(4).D. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING RUTLEDGE V. ISD NO. 89, CASE NO. CJ-95 -7086, PURSUANT TO O.S. 25 ยง307 (B) (4) .
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
The Board went into Executive Session
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; and Rosa Lambeth, Board Clerk.
263
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
=H-2
OP E N
IN
R. #130 RECONVENE IN OPEN SESSION 7:22 P.M.
MOTION: SECOND;
SESSION Terri Silver Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle
MOTION CARRIED 7-0.
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:22 p .m.
Mrs. Thelma R. Parks, District 5 Board Member, led the pledge of allegiance. The colors were presented by the Northeast High School Army JROTC under the direction of Lieutenant Colonel Bill Marshall. Mrs. Parks gave the invocation. INTRODUCTION
0 F
VISITORS
(NONE)
MINUTES
R. #131 APPROVAL OF NINUTES FOR APRIL, 1997 AS AMENDED
MOTION; SECOND;
OF
PREVIOUS
MEETING (S)
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL OF THE MINUTES OP REGULAR BOARD MEETING, APRIL 7, 1997, SPECIAL BOARD MEETING, APRIL 14, 1997, REGULAR BOARD MEETING, APRIL 21, 1997 AS AMENDED.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. Mr. Carter noted on the meeting of April 21, page 47, his concern was offering applications to other schools and offering transportation. CITIZENS
COMMENTS
1.
Mr. Rudy Rios, President of L.U.L.A.C., spoke of regarding neighborhood schools and other issues.
2.
Terry Harris, John Marshall Boosters, encouraged the Board to support the Hoover/John Marshall Honors Academy. Also, he told of pictures depicting many of the activities of John Marshall students.
3.
Barbara Stoner, patron, spoke of equity for all.
4.
Ted Metscher, AFT, spoke of concerns with middle schools and having strong discipline and good behavioral standards in all schools. He advocated alternative programs for disruptive students.
5.
Loree Schrank, patron, echoed the concerns for the curriculum and discipline at middle schools.
10
his
concerns
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
BOARD
BUSINESS/COMMENTS
MEMBER S'
:H-3
RECOGNITIONS Recognition of the following Capitol Hill High School Boys Basketball Team members who placed 2nd in the State 5A Tournament. Ted Alsup Aaron Eneas Antonio McDonald Lamario Ramsey Chance Thompson Emilio Vargas
Brian Cartier Kelly Harris Saunders Neroes Preston Rose Eli Thompson Clay Williams
Donny Tuley, Head Coach
Marcus Ellison Vaurice Lee Cory Nowlin Mike Thomas Terrell Thompson James Yearby
Dennis Giddens, Asst. Coach
Recognition of the following student and parent accomplishments at Nichols Hills Elementary School:
b
J
Beth Croll, PTA President, recently named one of ten finalists to win the J.C. Penney Golden Rule Award. Deepika Kunipuli, fifth grade student, won the Spelling Bee contest representing District 14. hired by a children's Louis Pulido, fifth grade student, publication Stone Soup, to become an illustrator for the publication. Christian Alyea, fourth grade student, recently selected for the USA Junior Soccer Team. Victor Orlowski, fifth grade student, placed in the "Don't Lay that Trash on Oklahoma" contest. Recognition of David Splinter and Michael Frow, Classen School of Advanced Studies, for being selected to be representatives of the Oklahoma Section in the U.S. National Chemistry Olympiad. Recognition of the following student and volunteer accomplishments at Monroe Elementary School:
Audrey Hunsucker, fifth grade student, won the statewide 1996 Harvest Food Drive Poster Contest. Mr. James "Grandpa Jim" Steigerwald, who volunteers from 8:00 a.m. to 12:30 p.m. each day, received the Department of Human Services' 1996 Volunteer of the Year Award. Recognition of Classen School of Advanced Studies' Odyssey of the Mind Team placing 1st in State Competition. Kaydee Bridges Jacob Kellert Kristen Keim
Ryan Kinser Greg Hallman Pam Kinser, Coach
Nathan Anderson Annie Palmer
Recognition of the following high school seniors for being selected for the 1997 State Superintendent Award for Arts Excellence: Shaemon Fuston, Classen School of Advanced Studies Michael Sconzo, Classen School of Advanced Studies Nyemade Wilson, Classen School of Advanced Studies Emily Krebbs, Northwest Classen High School Melanie Morphis, Northwest Classen High School
Recognition of the following participants from Linwood Elementary School for being named the national winner in the Washington State Apple Commission's "Name Game Contest." Darlene The, 2nd Grade Teacher Thomas Cyrus, Student David Davis, Cafeteria Manager Regina Dickerson, Cafeteria Worker Recognition of Julie Holmes, Graphic Services, for receiving two Awards of Merit for entries in the annual Oklahoma School Public Relations Association Publications and Communications Contest.
11
z
265
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
RECOGNITIONS 9.
(continued)
Recognition of the following teachers who placed in the Cox Cable "Clever Cable Competition.": Marvin, Lee, and David Soliday, Stonegate Elementary School 1st Place William Calvin, Southeast High School - 2nd Place Day'Na Hamilton, Cleveland Elementary School - 3rd Place
Recognition of Marsha Lowry, Cox Cable Education Coordinator, for her initiative and support. 10.
Recognition of Roxie McBride, West Nichols Hills Principal, for receiving a scholarship for graduate studies from the Delta Kappa Gamma Society International.
11.
Recognition of the following Title 1 schools for being selected by the State Department of Education as "Distinguished Title 1 Schools" for this school year. Shields Heights Elementary School - Shirley Konechney, Principal Lee Elementary School - Ilene Marshall, Principal Rockwood Elementary School - Oneta James, Principal
12.
Recognition of Tom Loy and Marion Paden for the leadership and commitment in making the SchoolScapes Project of the Leadership Oklahoma City Alumni Association and the Oklahoma City Public Schools Foundation a success.
13.
Recognition of the Oklahoma City Reading Council for being acknowledged by the International Reading Association for achieving "Honor Council" requirements: Connie Roberts, Fillmore, Vice President of Programs Susan Sutter, Linwood, Membership Chairperson Pam Knight, Fillmore, Treasurer Marilyn Crawford, Capitol Hill Elementary, Secretary Holly Stricker, Gatewood, Publicity Chairperson Carolyn Harris, Lafayette, President-Elect Marcia Brueggen, Linwood, President
Mr. Bogle recognized Mr. Frank Kellert as a special visitor. BOARD
MEMBERS
COMMENTS
Mrs. Parks asked how the Thelma R. Parks school had caused an increase of $.05 in the school lunches. She noted an article in the paper that stated this. Mr. Michael Carter commented that he thought the principals and financial secretaries should all meet in one setting to discuss activity fund questions. He noted he would like to see what plan is presently in affect. Mrs. Parks commended Dr. Deborah Thomas, the Assistant Principal at Northwest Classen, for receiving her doctor's degree recently.
Mr. Bogle reported he felt both pride and honor in representing Oklahoma City as one of the delegates to the President's Summit on America's Future. He noted he was the only person associated with public education from Oklahoma that went. He said he was able to represent some of the ideas, goals, and programs of the Oklahoma City Public Schools to representatives from other cities. He felt what our district is doing and where we are may be ahead of other urban school districts. He noted he got to meet Colin Powell and George Bush, and said it was a very exciting event. He reported he looked forward to sharing with the members of the Board ideas and outcomes that might be of benefit to us as we move toward our objective of becoming a model urban school district.
12
266
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
BOARD MEMBERS' COMMENTS
-H-5
(continued)
Mr. Bogle reported being invited to a presentation on Great Expectations in which some of our principals presented along with principals in other school districts. He noted our principals did an exceptional job, and requested a presentation by principals whose programs are underway during the Educational Report section of the agenda. Mrs. Parks said she noted with pride the schools that are off the lowperforming list. She said all the schools in district 5 had come off. LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, said she did not have anything to report.
SUPERINTENDENT' S
1.
REPORT
Presentation and Discussion of 1997-98 Budget
(Nick Kelly)
Dr. Crawford noted several positive things that had been beneficial to the district. One was the mid-term adjustment funds. He noted this was an excellent year in calculating values, and the district did receive additional tax revenue as a result. He noted the extra funds will be helpful in carrying out several things that are really needed in the district including the placing of security cameras at all the schools. Also, additional emphasis can be put on maintenance which is sorely needed, and some expenditures for fine arts, athletics, and equipment for teaching purposes on various campuses.
Dr. Crawford commented that the budget projected for the 1997-98 school year is about $158,000,000, and will be funded by current year enrollment and funding for the first time in many years. He noted there is a possibility that there may be some additional funds available at the end of this month. He reported there might be as much as $2,000,000 available for alternative school programs that are not calculated in the 1997-98 projected budget. He noted if the funds come available he knew the Board would encourage them to make applications for those funds. He said perhaps they can add to the existing alternative school program. He said the total budget would be around $193,000,000 when the CNS Services, federal funds, etc., are added in. He noted there is not a major change in the budget from a staffing perspective from '96-97 and '97-98 budget, because we tried to convert all funds we could back into the classroom and to maintenance and custodial needs. Dr. Crawford noted as much as $4,00 0,000 had been diverted into the Bond Issue Account or into the Building Fund Account to offset some of the overages that have developed over the years. He noticed a significant increase in the utility costs, some because of inflation, and some because more schools are being air conditioned. He noted the in-house lawn service is projected in the 1997-98 budget. Dr. Crawford reported they had eliminated about 80 positions about a year ago, and that they plan to continue with a lean method of staffing the school district. He stated they are asking the board to let them hire 2 or 3 people in the MIS Division for computer repair and also to upgrade some of the salaries to enable us to maintain our quality of service there. He noted there were from 16 to 44 people cut from this program. He mentioned that they had converted 3 activity fund financial secretaries to area coordinators recently to alleviate concerns with the activity funds. He noted these will be positions re-directed from other support positions throughout the district. He assured Mr. Carter that they would answer his concerns a little later on in a formal communique to the Board. Dr. Crawford recommended hiring nine deans of instruction at the secondary schools whose time would be devoted entirely to the improvement of instruction on those campuses. He emphasized they were not asking for additional positions, but to convert nine people from various faculties from the middle and high schools to these positions, and take up the slack with other teaching positions. He said they would need additional funds for their salaries, because they would be on an extended day contract.
13
PRESENTATION AND DISCUSSION OF 1997-98 BUDGET.
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SUPERINTENDENT'S REPORT
(continued)
Another program Dr. Crawford reported they were requesting additional funds to expand is the "About Face" alternative program. He noted if the alternative school grants are approved by the State of Oklahoma, we will make application for those grants, and there may be some dollars that can be used in other areas. Dr. Crawford presented two other positions for the Board's consideration. One was a grant writer and the other a medicaid reimbursement health screening specialist. He felt both of these positions would be a tremendous asset to the district. Dr. Crawford reported the workers' compensation situation had improved tremendously. He noted this budget does provide for fully funding the workers' comp program.
Another area Dr. Crawford noted they had asked the Board to set aside funds for was additional dollars for individual teacher classroom purchases, and additional money for the upkeep and possible replacement for some of the aging transportation fleet. He said they are also asking the Board to set aside some funds for energy education, computer supplies for various campuses, and additional custodial supplies. Dr. Crawford noted that staff is still developing the RFP for Transportation Services. Also, he reported funds would be available to buy textbooks for next year so that every school will have textbooks when the school year begins next fall. Dr. Crawford said there would also be a considerable increase in the security budget for next year.
DISCUSSION
Mr. Walker asked about the allocation for teachers' salaries and about the possibility of closing the Media Center at the Administration Building. Dr. Crawford said they are finding the media area at the administration building is not being used very much at this time, and staff felt it is an expenditure that can be better placed somewhere else. He noted the present staff in that area will be absorbed through reassignment and attrition. In response to another question from Mr. Walker, Dr. Crawford said the maintenance budget would be approximately what it was last year. Mr. Walker inquired about the salaries of people who work at the Administration Building? Mr. Kelly noted it was not given here but would be provided later when they give the staffing details. Mr. Kelly said a detailed, line-item budget will be presented at the next meeting. Mrs. Parks asked if the positions for the nine deans of instruction would be additional cost? Mr. Kelly responded there would be some additional cost, depending on the individuals that were hired for the positions. Mrs. Parks asked why they needed these positions since they had assistant principals there already? She felt this was money that could be used other places.
Dr. Crawford explained that the principal should be the instructional leader on their campus, but unless there is someone who has the total responsibility of being the instructional leader, you won't make the strides this Board expects us to make instructionally in this district. He said the person who manages well is not always strong instructionally.
Mrs. Parks said in her opinion principals are managers and are equipped with the capability to assign these persons within their building to do those things. Mrs. Parks questioned the necessity for renovating another building for alternative programs. She suggested using the Foster-Estes facility. Other positions Mrs. Parks asked about were the grant writer position and the medicaid health screening person. Mr. Kelly explained that this person would do the medicaid health screenings in the schools, and as these are performed, there is medicaid reimbursements that come to the district for the screenings as they are performed. He noted this position should pay for itself.
14
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M-7 SUPERINTENDENT'S REPORT
(continued)
Mrs. Parks asked about this position in regard to the nurses that had been cut from many of the elementary schools. Dr. Sconzo explained the medicaid reimbursement comes from the federal government for children who are eligible for a number of related services that we provide as a school district. He said at the present time, we are subsidizing all those services, but we could be reimbursed for those services from the federal government. That's the reason for recommending this position. He added this will free up more General Fund dollars which could be used to re-employ or add additional nurses. Mrs. Parks stated she hoped this would allow them to bring more nurses back to the schools. Mrs. Parks expressed concern with new positions being added. She noted the board needs to be careful about what we throw out and what we keep.
Dr. Crawford commented that revenue had not been dealt with in any great detail in this communique. He noted that will be provided to the Board as soon as the legislature adjourns toward the end of this month. He added they would also have a discussion later on salaries, as they want to do the best possible for all employees. Dr. Crawford said they plan to have this proposed budget on the agenda at every regular meeting until it is adopted. The target date for that is the middle of July. Mr. Yeargain noted he had the same concerns about the deans of instructions. He suggested putting these people as assistant principals in the middle schools. He felt if they helped with the discipline the instructional would straighten itself out. Dr. Crawford explained they plan to convert 9 teaching positions to deans, and the cost of this would be the difference between a teacher's salary and a dean's salary which might be approximately ten to fifteen thousand dollars. He said the additional expenditure being looked at would be around $100,000. He noted they will not replace the teacher's positions. Mr. Bogle asked if the purchase of portable buildings was in the budget for continuing expansion of middle schools, elementary schools, etc.? Mr. Kelly said they were not. Mr. Bogle asked if the district's unrestricted fund balance was the same as it had been, and if they plan to build it incrementally over a period of time? Mr. Kelly said it was the same with a little increase. Dr. Crawford explained that the workers' comp reserve is being increased. He noted we are improving our cash position by having additional workers' comp reserve, not adding to the cash reserve. Mr. Bogle asked who the deans of instruction would report to? Dr. Crawford responded they would answer to the principal. Mr. Bogle noted the idea of increasing instructional leadership is a positive thing. He added he knew they would continue to be sensitive to class size and quality of classroom instruction as we go through the re-staffing on these positions. Dr. Crawford added that anyone on the campus reports to the principal. He said there will be a lot of interaction of those deans with the Curriculum Department if they are approved. Mr. Bogle asked if the intention is, in regard to the alternative programs, to look at different concepts rather than just the "About Face" program. Dr. Crawford said they are hoping to get additional funding from the State for the alternative program, but it would be a grant type. A proposal will then need to be developed and brought to the Board as to tfte type program we will want to have. He responded to Mr. Bogle's question in regard to the "About Face" program that they thought that was all the dollars available at the present time.
Mr. Bogle asked if the military type concept then was the only alternative school concept we're looking at? Dr. Sconzo said it was in the context of the proposed budget. He said two committees are actively working to develop other alternative concepts, but the ability to pursue those- will be dependent upon the State's alternative education money.
15
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(continued)
Mr. Bogle said he thought the Board should have a presentation before being asked to approve the budget on the "About Face" program with some quantifiable measures of its success since that's the only alternative program we're being asked to look at.
Mr. Bogle stated he applauded the grant writing position, and asked if there was a coordinating role with the Foundation? Dr. Crawford said there was not specifically, but we do partner with them. He added the desire is to get more of an instructional type grant writer in this district to assist in pursuing such things as additional magnet programs, additional instructional programs, and technology programs. Dr. Crawford noted they hoped to find someone who has some national contacts. Mr. Bogle asked questions in regard to the transportation $600,000 for buses and vehicle replacement and repair, if they knew how many buses that would buy? Dr. Crawford said they hoped to be able to purchase some buses from this, but the repair and fuel budget have run low, so some of those funds will have to be diverted to repair and maybe fuel. Mr. Bogle asked about the maintenance budget. Mr. Kelly said the proposed maintenance budget is about $20,000,000, and fees to the private contractors are included in that. He said over the past two years there had been approximately a $2,000,000 increase in the maintenance budget. In response to a question from Mr. Bogle, Dr. Crawford said the district custodial services are much improved, which he attributed to a great extent to the outsourcing of secondary schools. Mr. Bogle asked if the maintenance budget was just cleaning or included repair of facilities. Mr. Kelly said all the skilled-craft trades such as carpenters, plumbers, pipefitters, painters, general laborers, supplies for these, plus custodial and cleaning services, repair and upkeep, are all included in the maintenance budget. Dr. Crawford noted there is progress being made in the maintenance areas, though not as rapid as we would like.
Mr. Bogle said he applauded the effort to get ahead on textbook purchases, and said he felt that would benefit students and patrons a lot. Mr. Bogle asked about the decrease in supplies and materials. Mr. Kelly responded that some of that would be due to custodial services being contracted rather that buying our own supplies. Mr. Yeargain asked about the $400,000 for individual teachers to use for supplies. Dr. Sconzo explained that $200 each was earmarked for primary level teachers, $150 for intermediate and middle school teachers and $100 for high school teachers. Mrs. Parks said she wanted to applaud the district for developing partnerships with the entities of our community, but she questioned if we are going overboard on this? She noted she hoped we weren't spending money in areas with outside partnerships that could be done within. Mrs. Parks said she hoped we can find some money that will catch those young people in the third, fourth, and fifth grade before they get out of hand. She added she hoped we could direct some of our concerns in the area of providing guidance service for these young people in the elementary as well as the high school.
Mr. Bogle stated he felt the most important thing a district can do is put together an orderly budget that is focused on instruction in the classroom. PRESENTATION REGARDING ENTERPRISE , SCHOOLS
2.
Presentation reqardincr Enterprise Schools
(Dr. Guv Sconzo)
Dr. Crawford presented highlights of the Enterprise Schools proposal to the Board. He noted the Board is being requested to seek deregulation for the 1998-99 school year for this Enterprise School venture, and to limit the number possibly to four. Staff is asking the Board to emphasize, if such schools are developed in this district, that increas'ed student learning and achievement will be the key or primary philosophy of such a school. He noted timelines are listed on the third
16
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SUPERINTENDENT'S REPORT
(continued)
page of this communique that they would ask the Board to consider in enabling them to start the process of further developing with our campuses and others out in the City to make application for Enterprise Schools. He mentioned one area they would have some concern with is the staffing of such schools. The recommendation is that the Board will enable the staff to completely restaff such schools if they chose to. He said one reason they were looking for legislation regarding this matter is that it would enable them to operate outside the Collective Bargaining Agreement.
Mr. Yeargain asked a question regarding students outside the attendance areas being admitted and on what basis? Dr. Sconzo said that whole listing of questions including that one are questions they would pose and applicants would have to respond to in order for the Board to seriously consider whether or not to grant a school Enterprise School status. He said they are asking applicants to define for the Board of Education who the students are they will serve, their current attendance area, the current attendance area plus other students, on an application basis, on a first come first serve basis, etc.? He said this is really just posing the questions so the board can have this information to properly evaluate the application. Mr. Yeargain asked if the student would actually have to get a transfer for this school? Dr. Sconzo noted it would be depend on what the school is proposing to the Board. Mrs. Parks asked how different the Enterprise School is from the plan that was presented to the Board last week? Dr. Sconzo said this is more limited than previous discussions and presentations on "charter schools." He noted they would like to pilot the concept of "charter schools" in a limited fashion within our district, and that's why the name changed to "Enterprise Schools."
Mrs. Parks asked who the customers are that we are appealing to in this proposal? Dr. Sconzo said if the Board at some point approves this plan, there are at least 4 or 5 future decision points where the plan would require us to come back to the Board of Education with a policy statement for the Board to consider regarding "Enterprise Schools" with an application process and application form. He said at the point the Board would approve a policy application procedure and application form, a request for proposals would be made public to all of our 85 schools as well as all of our patrons in the Oklahoma City School District. He noted anyone within our district could respond with a proposal according to our application requirements. Dr. Crawford added they have emphasized in the communique that we would request that you consider only existing facilities to prevent someone from having a school in their garage or something like that. Mrs. Parks asked what similarity this had to the Hoover/Marshall Plan? Dr. Sconzo responded it had none. Mrs. Parks noted she had made the statement that before she approves any schools or any programs that we may have, she would like to have the budget before us. Mr. Walker asked about an item noting that existing public schools could approve for pilot "Enterprise" status will be temporarily closed. Dr. Sconzo explained that by existing Board policy the superintendent of schools has the authority to temporarily close a school facility, which was what was used when schools were "Phoenixed" some years ago. He said the idea of temporarily closing the school and reopening it as an "Enterprise School" would then enable the school to totally restaff itself. Mr. Walker asked who could do this? Dr. Sconzo explained it could be the governing body, the governing body and a principal, or whatever governing instruction they are proposing for their school. Mr. Walker asked how we see this being governed by our collective bargaining? As an example he asked what would happen if some people proposed an "Enterprise School" and said they did not plan on all of the teachers having certification? Dr. Sconzo said the issue of certification is really a regulation issue not a collective bargaining issue. He said under the "Enterprise School" plan the school would have to conform with the collective bargaining agreements in the district.
17
M-9
271
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H-IO; SUPERINTENDENT'S REPORT
(continued)
Mr. Walker asked if they may or may not have to use certified teachers? Dr. Sconzo said the certification issue is a State regulation issue. He noted if an "Enterprise School" wanted to deregulate some aspect of certification, they would do so through the application to this Board and with this Board's approval it would be sent to the State Board for consideration. Mr. Walker asked if the "Enterprise School" people could takeover any part, or pick and choose such as saying they would want us to keep the maintenance of the school or could say they will take care of that? Dr. Sconzo said they can pick and choose as part of their proposal, but it is understood up-front that they would be paying for that service.
Mr. Bogle stated he was very excited to read this proposal, and this is in many ways very similar to the "charter schools" concept. He applauded the innovative approach to this proposal. He said he is assuming if anyone comes to the Board with a proposal to open a school in a garage, we would probably reject that proposal. He asked why would we limit ourselves to existing facilities when we might open ourselves up to new, innovative ideas for the location of "Enterprise Schools?" Dr. Sconzo responded the only honest answer is from the standpoint of managing a first-year experience with a pilot that none of us are familiar with. He said that would give a little more control. Mr. Bogle stated if the Board opens ourselves up to not limiting to existing facilities, we may receive no application that warrants approval. On the other hand, we may generate some very creative, innovative ideas that we may not have thought about ourselves that allow us to do things we currently aren't doing. He stated he would like to see the Board consider having "the existing facilities" stricken from the proposal.
Dr. Crawford said the Board would always have the authority to do whatever it chose, but one thing that does do is prevent some school that is operating as a private school from seeking funds from you as an "Enterprise School." Mr. Bogle noted they might could come up with other language that would prevent this. He asked why this is being limited to 4 schools? Dr. Sconzo said simply from a pilot-management standpoint, and trying to do it as best we can and right for the first year. If we received five outstanding proposals, I believe we would stand before you and recommend that we change the four. Mr. Bogle asked about the school being subject to an annual external audit in a manner similar to the district. He said the nature of this school is the greater the autonomy, the greater the accountability. He said the accountability has to be greater than it would be in a more traditionally operated school. He felt the Board should keep a closer look on the finances of these schools.
In discussing the timelines for this, Mr. Bogle felt the suggested time of December 15 seemed like a very long time for the formulation of an application. He asked that they rethink the application process. He suggested having a preliminary application process where we create a shortlist and then work with those schools to help refine their applications.
Mrs. Puckett asked if there are existing boundaries for a school building that is not presently being used? Dr. Sconzo said there would not be existing boundaries for a public school facility not in use today. He said part of the application would be for the applicant to propose how they would use that facility in terms of what students they would serve. Mrs. Puckett asked about a school in use, if the boundaries would stay the same? Dr. Sconzo noted their desire is that it would be part of the proposal.
18
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>11; SUPERINTENDENT'S REPORT
(continued)
Mrs. Puckett asked about the finances in regard to these schools and how significant an amount of money would these applicants have to run their school using the formula given. Dr. Sconzo said it would be as significant as what the district has to educate all the children we are responsible for educating.
Mrs. Puckett asked if there were any legal implications in restaffing an entire school? Dr. Sconzo responded from state regulation standpoint, he did not think so. From a collective bargaining standpoint, as a school proposed temporarily closed, we would still owe employment to and reassign individuals from the school being temporarily closed. He said he thought that would satisfy the collective bargaining responsibility to those individuals.
Mr. Walker asked if the $3800 per pupil includes food service, transportation, and all the other services. Dr. Sconzo said what this does not take into account is any dedicated earmarked federal funds such as Title 1 money. He said an "Enterprise School" who qualified could choose to participate in Title 1 funding, the grant program, or they may choose not to. If they do, that funding would be on top of the other, but that's dedicated federal dollars. He said for the vast majority of the financial resources that an "Enterprise School" would have to work with, it would be no more than this Board of Education has to work with. Dr. Crawford said the amount would be pared down considerably from the $3800 because there are central costs that are necessary.
Mr. Walker said though this may not be the answer to everything, he is excited about the concept and hopes we can move forward with this. He said if one school can do this and become a better school for it, he felt we have accomplished our purpose. Mr. Bogle stated that innovation for the sake of innovation is empty and meaningless, and the idea of this is to enhance student learning, improve instruction, and help the district to achieve its goals. He said as a district, he hoped that is the objective of this.
Mr. Bogle suggested rather than having this come back as an action item at the next meeting, it would be helpful for this to come back with a revised proposal reflecting some of our comments and questions and give an additional time for discussion. Dr. Crawford noted he did not think they had planned to have action on this at the next meeting, but would bring it back for discussion with some revisions for the Board to further discuss.
3.
Approval of the 4-Year Professional Development Plan Sconzo)
(Dr.
Guy
Amended Motion; MOTION; SECOND;
Michael Carter Kenny Walker
MOVE FOR APPROVAL OF THE 4-YEAR PROFESSIONAL DEVELOPMENT PLAN jyyiENDED TO ELECT THE OFFICERS FOR THE COMMITTEE FROM THE COMMITTEE AT ITS FIRST MEETING AFTER REPRESENTATIVES ARE APPROVED BY THE BOARD OF EDUCATION IN JULY AND TO PUT A MAXIMUM STIPEND TO ANY ONE MEMBER TO BE $225 OR 15 HOURS OF SERVICE PER SERVICE YEAR. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 5 aye, 2 no.
19
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no no
R. #132 APPROVAL OF THE 4-YEAR PROFESSIONS DEVELOPMENT PLAN.
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MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
M-12 SUPERINTENDENT'S REPORT
(continued)
DISCUSSION Mrs. Silver said she did not notice in the plan any recognition of what the service for these volunteers and others are on the committee. She said on page 20 the state regulation says the professional development year is July 1 to June 30, and Mrs. Silver wondered if that would be a good service year for members of the committee? Mrs. Gracy Taylor, Director of Professional Development, said that would be fine. Mrs. Silver said if that's the service year they are serving, on page 1, it states the recommended representatives will be presented to the Board by the superintendent no later than the first Board meeting in September. She asked if that could be changed to the first Board meeting in July since that would be the start of their service year. Mrs. Taylor said that would be fine too as long as the Board understands there is a process for getting those names, and sometimes she has had trouble getting the names and getting them to the Board in that short of a time frame. Mrs. Silver noted on page 3, the election of officers, she felt the officers should be selected from the current committee instead of a prior committee. She noted she would like to see the officers be elected at the first meeting of the committee. Mrs. Taylor reported that the committee had considered this, but chose to leave it the way it is. She said it would be up to the Board to make that modification if that was their desire. Mrs. Silver recommended a maximum stipend per member of the Professional Development Committee of $225 in addition to the leave days they receive. Mrs. Taylor noted again that would be the Board's prerogative to make a modification in the plan since the committee is recommending the other plan with no maximum amount regarding the stipend. Mrs. Silver moved a friendly amendment to the adoption of the Professional Development Plan to have the maximum stipend for any one member of the Professional Development Committee to be $225 or 15 additional service hours per year.
Mr. Bogle asked if this would authority in terms of how that Taylor noted the payment of recommendation of this plan to to make a decision about.
inconsistent in any way with any other particular item is arrived at. Mrs. the committee is totally within the the Board and within their prerogative
Mr. Carter noted he accepted the friendly amendment and Mr. agreed.
Walker
Mrs. Silver added she would like to make a friendly amendment to elect the officers of the committee at its first meeting after the representatives are approved by the Board of Education. Mrs. Taylor affirmed there was no higher authority this change would be in conflict with.
Mr. Carter accepted the friendly amendment and Mr. Walker agreed. Mrs. Parks asked what was the rationale of the committee to keep the election of officers the way they were? Mrs. Taylor said there was some concern regarding having people available in the summer with which to confer. If they had already elected their officers, those people would be available in the summer. Mr. Bogle asked if there was a vote in the committee on this item and what the vote was? Mrs. Taylor said there was a vote but she didn't know what it was. She noted she could give the Board a copy of the minutes containing the vote.
20
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MINUTES OF THE REGULAR MEETING OP MAY 5, 1997
M-13 SUPERINTENDENT'S REPORT
(continued)
Mrs. Puckett asked what the wisdom of the rationale was in having the former committee members elect these leaders for the current committee. Mrs. Taylor said this is her ninth year in the district and this had been done both ways since she had been here. She noted she could not say it has made a difference in terms of the running of the Professional Development Program. She reported there seemed to be some concern on the committee that this would help with some consistency. That was their feeling.
Mrs. Silver said on page 19, it quotes a state regulation which says: "The Professional Development Advisory Committee shall be headed by a chairperson to be elected by the full committee." She noted it did not reference which year the committee would be. She felt the person should be elected by the current committee, and noted since the committee will be approved in July, they will have July and August to work with whoever has been on the committee. She said that would give some consistency before the school year starts. Mr. Bogle asked about an item on page 2, item 2.1, which says: the parent nomination will be submitted by a Board of Education member. He asked how this worked. Mrs. Taylor responded that in past years, this has been rotated by Board members. When it became a Board member's turn, they nominated a person for this position. Since they will now have two patrons, it needs to be decided if two Board members will nominate one each. Someone would also need to nominate an alternate. Mr. Bogle asked if this should be spelled out in this context? Mrs. Taylor said it would not be necessary since that is a decision the Board makes anyway. Mr. Bogle noted it should actually be plural, "parents." Mr. Bogle asked at what point the Board would be asked to make this decision? Mrs. Taylor said it would be the same time the solicitation went out for the other members from the various groups. She would send a letter to the Superintendent asking him to ask the Board for nominations. Mrs. Parks asked that the two friendly amendments on this item be voted on separately.
Mr. Bogle said both amendments had been accepted as friendly amendments and in terms of practice and standard procedures, that is all that is necessary in order to change the main motion. Mrs. Parks stated again these are friendly amendments and should be voted on separately. Mr. Bogle noted Mrs. Parks could challenge the chair, make a motion, and ask this to be voted on by the Board.
Mrs. Silver stated a friendly amendment when it's approved by the maker of the motion and seconder, is as if they brought forward the entire document with that information included in it. She said it is not considered an amendment such as an amendment that would be voted on.
4.
Approval of the 4-Year Facilities Plan (Dr. Guv Sconzo)
Dr. Crawford said the local Education Plan consists of the Strategic Plan, the Professional Development Plan, and Facilities Plan. He noted this plan is developed from the comprehensive report headed by Dr. Moore and others over the last several months. He recommended approval of this plan at this meeting.
DISCUSSION
Mrs. Silver said she did not receive any information in this Board packet on this item. Mr. Walker said we got it last Friday. Dr. Crawford apologized for it not being in last Thursday's packet, but said it was dispersed on Friday. He noted it is quite important that this plan be approved May 10th, or we will need to request an extension.
21
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U
H-14
SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle asked that the Board move on to another item and come back to this for a pre-presentation. He asked to amend the Agenda to postpone this item until after Purchasing and General Business. There was no objection.
Mrs. Parks objected to amending the Agenda, so Mr. Bogle called for a vote on this action. Mrs. Parks expressed that she did not feel this was according to Robert's Rules of Order. Mr. Bogle asked Mrs. Rosa Lambeth to check the procedure for changing an agenda in Robert's Rules of Order. Mrs. Lambeth read the rules and it stated the agenda can be amended with a two thirds vote of the Board. Mr. Michael Carter left at 9; 50 p.m. and was not present for this vote. R. #133 APPROVAL TO REMOVE THE RECOMMENDATION TO APPROVE 4-YEAR FACILITIES PLAN AND REPLACE IT AFTER PURCHASING AND GENERAL BUSINESS
MOTION: SECOND:
Kenny Walker Terri Silver
MOVE FOR APPROVAL TO REMOVE THE RECOMMENDATION TO APPROVE THE FOUR YEAR FACILITIES PLAN FROM THE SUPERINTENDENT'S REPORT AND REPLACE IT AFTER PURCHASING AND GENERAL BUSINESS.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye no
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye no aye
MOTION CARRIED 4 aye, 2 no.
PURCHASING 1.
R. #134 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, B, C, E, F, G, H, I, AND J.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - L)
MOTION: SECOND:
Thelma R. Parks Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH L AS LISTED ON THE FOLLOWING PAGES WITH ITEMS D, K, AND L BEING VOTED SEPARATELY. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
Vote on Item L: R. n35 APPROVAL OF ITEM L.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 6-0.
22
TJh MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
PURCHASING AND GENERAL BUSINESS
M-15;
(continued)
Item K was removed from the Agenda, and will be brought back to the next regular Board meeting to be voted.
ITEM K REMOVED FRC EONIOrr'S AGENDA.
Vote on Item D; ROLL CALL
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
I. #136 (APPROVAL OF ITEM I
MOTION CARRIED 6-0 A.
Approval to Purchase Instructional Material from Shen's Books and Supplies for Use by Professional Development. Approval to purchase instructional material from Shen's Books and Supplies for use by Professional Development in Foreign Language Extravaganza. This expenditure in the amount of $21,958.96 is to be charged to account 723-773-2212-650-000-0000-000-025 and has been approved on our Federal Educational Grant and/or Program. (Dr. Guy Sconzo)
B.
Approval to Purchase Printers and Cables for Use at Various Sites.
Approval to purchase printers and cables for use at various sites from the following companies who submitted the low quotations on specifications and/or general conditions (12 mailed - 5 returned):
PURCHASE OF INSTRUCTIONAL â– lATERIAL FOR USE I PROFESSIONAL lEVFXOPNENT
PURCHASE OF PRINTI AND GABLES FOR VARIOUS SITES.
2,210 00 650 00 702 00 8,535 06 351 20 $ 12,448.26
Comp USA Inc. First Impressions Communications Precision Computers P C Tech Microage TOTAL
These purchases are to be charged to the following accounts:
711-203-1000-740-192-7610-000-000 (General) *723-511-1000-740-429-1020-000-000 (Federal) TOTAL
6,224.13 6,224.13 $ 12,448.26 $
*This account has been approved on our Federal Educational Grant and/or Program. (Belphry Dean) Approval to Purchase (Graphics).
Stock
Paper
for
Use
by
the
Shop
Approval to purchase stock paper for use by the Print Shop (Graphics) from the following companies who submitted the low quotations on specifications and/or general conditions (4 mailed 3 returned):
Resource Net International Unisource Zellerbach - A Mead Company TOTAL
PURCHASE OF STOCK PAPER FOR USE BY PRINT SHOP.
9,933.50 29,749.94 10,008.00 $ 49,691.44 $
These purchases are to be charged to General Fund Account 711-000-2524-610-000-0000-000-058. (Belphry Dean) Approval to Purchase Furniture for Use at Elementary School.
the Thelma R.
Parks
Approval to purchase furniture for use at the Thelma R. Parks Elementary School from the following companies who submitted the low quotations on specifications and/or general conditions (8 mailed - 6 returned):
23
APPROVAL TO PURCHASE FURNITURI AT THELMA R. PARK ELEMENTARY SCHOOL.
277
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 H-16-
PURCHASING AND GENERAL BUSINESS Corporate Express School Specialty Indeco Sales Inc. Virco Furniture Mfg. Grainger, Inc. Beckley Cardy TOTAL
(continued)
$
5,790.90 56,520.20 34,893.05 43,686.30 347.69 11,891.52 $ 153,129.66
Company
These purchases are to be charged to General Fund Account 711-000-2199-610-000-0000-000-350. (Belphry Dean) Approval to Purchase Computer Equipment and Supplies for Use at Various Locations from Apple Computer, Inc.
PURCHASE OF COMPUTER ECyjIPMENT AND SUPPLIES FROM APPLE COMPUTER, INC.
Approval to purchase computer equipment and supplies for use at various locations from Apple Computer, Inc. (manufacturer's prices). This expenditure in the amount of $13,132.20 is to be charged to the following accounts: (Belphry Dean)
711-768-3390-740-000-0000-000-000 (General) 723-768-3390-740-000-0000-000-000 (Title I) TOTAL
Approval of the following Title I Summer School programs for 199697: (Dr. Guy Sconzo)
Mark Twain
APPROVAL OF 100 SECONDARY ARTS TEACHERS TO PURCHASE MATERIAL AND SUPPLIES.
Willow Brook
Westwood
Approval to Contract with Waste Management of Oklahoma, Incorporated for Refuse Service for 1997-98 Fiscal Year.
APPROVAL TO CONTRACT WITH WASTE MANAGEMENT OF OKLAHOMA, INC FOR REFUSE SERVICE
DEREGULATION APPLICATION TO CONTINUE THREE SCHOOL INSERVICE DAYS IN 1997-98.
8,084.20 5,048.00 $ 13,132.20
Approval of Title I Summer School Programs for 1996-97.
APPROVAL OF TITLtt 1 SUMMER SCHOOL PROGRAMS FOR 1996-97.
APPROVAL OF AGREEMENT WITH OKLAHOMA DEPARTMENT OF CORRECTIONS AND CLARA WATERS COMMUNITY CORRECTION CENTER FOR PUBLIC WORKS PROJECT LABOR.
$
Approval to contract with Waste Incorporated, who submitted the low bid refuse service for the 1997-98 fiscal to be charged to General Fund Account 000-052. (Terry Wolfe)
H.
Management of Oklahoma, of $12,212.00 per month for year. This expenditure is 811-000-2620-423-000-0000-
Approval of Agreement with Oklahoma Department of Corrections, Clara Waters Community Correction Center for Public Works Project Labor for 1997-98 School Year. Approval of an agreement between the Oklahoma Department of Corrections, Clara Waters Community Correction Center and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed for the 1997-98 school year. (Terry Wolfe)
Approval of Deregulation Application to Continue Use of Three School Days in 1997-98 for Great Expectations and Core Knowledge Training. Approval of a deregulation application to continue our use of three school days in 1997-98 for the purpose of Great Expectations and Core Knowledge training. (Dr. Guy Sconzo) Approval for 100 Secondary Arts Teachers to Purchase Material and Supplies at Locations Listed. Approval for 100 Secondary Arts Teachers to purchase material and supplies at locations listed below. Individual expenditure not to exceed $500.00. Total expenditures not to exceed $50,000 for this project.
Sharp & Nichols Music Company Samuel French, Inc. Buildings Square Best Buy, Inc. Triangle A&E Penders Music Company These purchases will be charged to General Fund Account 711000-1000-610-000-0000-000-074.
24
278
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
, H"17
PURCHASING AND GENERAL BUSINESS (ITEMS K & L
(continued)
RELATE TO BOND ISSUE PROJECTS)
This item was removed from this agenda. K.
Approval to Award Contract for Installation of New Heating and Air Conditioning System at Gatewood Elementary School.
ITEM K RSfOm .WQ]
[AGENDA.
Approval to award the contract for installation of a new heating and air conditioning system at Gatewood Elementary School, including annex building, to K.J. McNitt Construction, Inc., who submitted the low bid (6 received). (Terry Wolfe) This will contract will include:
Base Bid Alternate #1 Alternate #2 TOTAL
(New HVAC) (Renovate Kitchen Hood) (Carbon Monoxide Detectors)
$ 272,500.00 9,500.00 5,000.00 $ 287,000.00 $ 420,649.00
Project Budget
This expenditure of $287,000 is to be charged to Bond Fund Account 731-105-0000-000-000-0000-000-240.
L.
Change Orders; Harding Middle Midwest Mechanical.
School
HVAC
Related Work with
Approval of change orders resulting in an increase in the amount of $39,813.54 for the contract with Midwest Mechanical for HVAC related work at Harding Middle School. These change orders are due to project changes and asbestos abatement delays. (Terry Wolfe)
Original Contract Sum Previous Change Orders (#1) Current Contract Sum Net Change on C.O. #2 & #3 Total Adjusted Contract Sum
$ 1,214,870.00 +107,186.00 $ 1,322,056.00 +39,813.54 $ 1,361,869.54
These expenditures will be charged to Bond Fund Account 731105-0000-000-000-0000-000-509. DISCUSSION Mrs. Silver asked how the vendors were decided on in item J, when the expenditures are so large. Mr. Belphry Dean, Administrator of Purchasing, explained that these are the vendors the teachers chose to use. He said this amount of money was part of the year end expenditure that the Superintendent alluded to earlier in the meeting to allow the Fine Arts teachers to benefit from some of the year end money for their program.
Mr. Walker said he could understand many of the music vendors, but asked what they would be buying from Builders Square? Mr. Dean said many of the Fine Arts teachers buy materials and supplies to put up stage backdrops, etc., for props in plays. Mr. Walker asked why they were buying Apple computers? He noted he thought all of the computers were IBM. Mr. Dean noted there were some buildings that use the Apple products and these were manufacturer's prices which represent the lowest prices available.
Mb. Walker asked if item D, was within in the budget for furnishing Thelma R. Parks School. Mr. Dean said it was well within the budget, and represented about half of the original budget. He said the school still needed to be equipped with library books, playground equipment, office supplies and equipment, etc. Mr. Bogle requested item D be voted on separately. Mrs. Parks asked if item L had not been voted on before, and why we were having the change order?
25
CHANGE ORDERS: HVAC RELATED WORK
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
K-18 PURCHASING AND GENERAL BUSINESS
(continued)
Dr. Crawford said it had not be voted on before, and explained these were changes that were approved on site almost two years ago. He asked Mr. Rob Elliott, the architect, to come forward and explain the item.
Mr. Elliott explained this item has a change order #2 and change order #3, which were two separate items. He said change order #2 contains 13 total items, some adds and some deducts. He noted change order #3 deals with asbestos abatement that is a total item separate by itself. He explained the previous change order #1 was for work in the utility courtyard where there were a number of sewer lines replaced. This was brought to the Board about the middle of 1995. Mrs. Parks noted that item K was listed as a bond project. She said she was not aware the Gatewood project was a part of the bond project.
Mr. Elliott said group 8 of their contracts included the Gatewood School because at the time of the bond issue passage, the only building at Gatewood was the main building. He said the annex building was developed without bond funds, but was instituted after the passage of the bond issue. He said when the Gatewood annex was completed, it was done in a manner so it could be compatible with the district's plan on heating and air conditioning all their buildings. He noted with the revised plan, the rooftop technologies, the original Gatewood building never had any HVAC work accomplished in it. He said when the annex was built, it was made to be compatible with the existing steam system that was in the main building. Mrs. Parks said she is only looking at the language that we recommend approval to award the contract for a new heating and air conditioning system including the annex. She said she thought air conditioning and heating had been put in when the annex was added. She asked why this is having to be done in the annex. Mr. Elliott said the type of equipment that was installed in the annex was the unit ventilator type equipment, and the system had been designed so that it could work with the steam system that was in the original building. He added with the advent of the rooftop technology, they did not feel it would be appropriate to put the rooftop units on the annex building. If they had done that it would have meant they would have had two separate systems there. One would have been the old boiler steam system that would have needed to be reconverted, and the purchase and installation of a new chiller system just to do the annex building.
Mrs. Parks asked what they would do with the new air conditioner that was put in the annex? Mr. Elliott said they never had the air conditioning capability, only the capability to heat, so they had never completed the chiller installation. Mrs. Parks asked how the building was heated from 1995 until now. Mr. Elliott reported the existing main building had steam, and a small heat exchanger was run to the annex building to put hot water there. He said the new unit ventilators had been put in the annex anticipating that in the next cycle which was bid in 1996, the main building would also get the unit ventilators. He said that project was budgeted at $375,000, and was bid at just around $700,000. He noted that was when the district determined they needed to look at some other HVAC technology. He said the plan was to have them work both together, but in the new design with the rooftop systems, it is much more economical to abandon in place 14 unit ventilators that are in the annex. Dr. Crawford said those unit ventilators will be maintained in the annex unless they are needed in some other location. He noted a very significant point was made by Mr. Elliott in that the first bid was about $700,000 and we are going to be able to heat and air condition that project for less than $400,000 which does make it within or very near budget.
Mrs. Parks said they are bringing in a whole new unit for Gatewood School and yet we don't have the money to provide these things for a new facility, but we can come in and change this to the tune of $287,000.
26
280
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 M-19
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Walker asked if they were going to use rooftop air conditioners at the main building, and what they would use at the annex. Mr. Elliott said they would use the rooftops in the main building and explained that there would be a gas-fired furnace that is horizontal and will go above the ceiling and the outside air conditioner is the same technology as are in the home. He continued that these mount next to the building rather than setting out in the yard. He noted this will take up less space. He said this is different from the rooftops.
Mr. Walker asked if the original was $420,000 and they were going to be able to do this for $287,000. Dr. Crawford responded that was correct, but there will be some other costs applied because of asbestos removal, etc. He said Gatewood is the first of the 23 multi-story schools that we've approached with the DX-split or rooftop systems. Mr. Walker asked if they were going to hire a contractor rather than doing this with forced-labor. Mr. Elliott said the contractor was the K. J. McNitt Company.
Dr. Crawford said they hoped to bid the 23 multi-storied buildings out to outside contractors. He asked Mr. Elliott if the unit ventilators could be used in another facility if they wanted to. He said they could be.
Mrs. Parks said the Gatewood annex was not a part of the bond issue proj ect. Mr. Elliott said he understood the annex was not part of the bond issue, but it was explained to him that the air conditioning of the building and annex would be appropriate for the bond fund project.
Mr. Bogle asked if this was not a part of the bond issue, how we were air conditioning it with bond issue money? Dr. Crawford said whether we use boiler/chiller or DX rooftops, we would still have to air condition out of bond issue money. He stated the Gatewood annex is not what we would think of as a portable or demountable. He said it's actually a permanent structure type building in this school district. He noted he would know no other way to air condition it than to use bond funds. Mr. Bogle noted after this discussion is over he might ask for it to be pulled so that the Board can make sure they are not violating the funding guidelines. He said the annex was built after the bond issue was past, and is not a facility that existed when the bond issue was passed. He stated he wanted to be absolutely sure the Board was not acting inappropriately to use bond issue heating and air conditioning funds.
Mr. Yeargain said it was his understanding when they passed the funds for that building that it would be air conditioned with that money. He said this is not part of the bond project. Something else that bothered him was the unit ventilators. He asked if the unit ventilators had come from the Service Center. Mr. Elliott said they are in place in the annex building and are from the Service Center. Mr. Bogle asked if they could postpone action on this item until the next regular meeting of the Board. Mr. Elliott said the bids were good for 60 days, and it could by the Board's request and the contractor's acceptance be extended further than that if so desired. He said the bids were open on April 17. Mr. Bogle said without objection he would request that this item be removed from the agenda and brought to the next regular meeting of the Board to give an opportunity for staff to evaluate the Board's concern about funding this out of the bond program.
Mr. Bogle asked in regard to item D, what kind of furniture Corporate Express sells? Mr. Dean said in that particular bid were included file cabinets for the classroom teachers. Mr. Bogle asked if the $153,000
27
f-
281
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
M-20; PURCHASING AND GENERAL BUSINESS
(continued)
was within any particular budget that was allocated for the purchase of furniture for the Thelma R. Parks Elementary School. Mr. Dean said the budget that was originally approved was $300,000 to furnish and equip. He said the original budgeted items were at $300,000, but through the bidding process they were able to cut that in half in terms of actual money being spent.
Mr. Bogle asked if this will be all new furniture and if it was traditional to have all new furniture when we open new buildings? Mr. Dean said it had been. Mr. Bogle asked if it would be in place in time for the opening? Mr. Dean said it would be here in the City, but would be contingent upon the district obtaining possession of the building. Mrs. Parks asked Mr. Dean to make it plain and clear this is not all the money we are going to spend for furniture. Mr. Dean noted he had said earlier that there were other items to be purchased.
Mr. Bogle asked if this would not be all the furniture for the Thelma R. Parks Elementary School? Mr. Dean said this is all of the furniture, but there is another portion that has to be equipped such as copy machines, playground equipment, library to furnish with books, etc.
28
282
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
â– M-21STATEMENT(S) OF CERTIFICATION
CERTIFICATION STATEMENT(S)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the contract for installation of a new heating and air conditioning system at Gatewood Elementary School, including annex building, to K.J. McNitt Construction, Inc, in the Board of Education Meeting agenda of May 5, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Date
TO:
.4^hl
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval of a change orders resulting in an increase in the amount of $39,813.54 for the contract with Midwest Mechanical for HVAC related work at Harding Middle School in the Board of Education Meeting agenda of May 5, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
77
29
283
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
M-22 RECESS
R. #136 APPROVAL TO RECESS THIS MEETING AND RECONVENE CONTINUED MEETING 01 MAY 2, 1997 IN EXECUTIVE SESSION AT 10:36 P.M.
R. #137 RECONVENE IN OPEN SESSION 11:26 P.M.
MOTION; SECOND:
Kenny Walker Terri Silver
MOVE TO RECESS THIS MEETING AND RECONVENE THE CONTINUED MEETING OF MAY 2, 1997, IN EXECUTIVE SESSION IN THE BOARD CONFERENCE ROOM.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
aye aye aye
MOTION CARRIED 6-0.
The Board went into executive session at 10:36 p.m.
RECONVENE
IN
MOTION; SECOND;
OPEN
SESSION
Terri Silver Kenny Walker
MOVE TO RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs,. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 6-0.
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
aye aye aye
The Board reconvended at 11:26 p.m.
Mr. Bogle announced it had been requested that the Agenda be reordered and that the Board move Unfinished Business item number 1, recommended approval to adopt the Hoover-John Marshall School Improvement Plan.
UNFINISHED 1.
R. #138 APPROVAL TO ADOPT THE HOOVER-JOHN MARSHALL SCHOOL IMPROVEMENT PLAN.
BUSINESS
Approval to adopt the Hoover-John Marshall School Improvement Plan as a pilot program for the 1997-98 school year. (Postponed from the April 21, 1997, Board of Education Meeting.) (Dr. Guy Sconzo)
MOTION; SECOND;
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL TO ADOPT THE HOOVER-JOHN MARSHALL SCHOOL IMPROVEMENT PLAN AS A PILOT PROGRAM FOR THE 1997-98 SCHOOL YEAR. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs . Silver, Mrs . Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. DISCUSSION
Mrs. Parks requested the merits of this plan to be repeated to the Board.
30
284
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 M-23 UNFINISHED BUSINESS
(continued)
Dr. Sconzo stated this represents a collaborative effort between middle school and high school aimed at designing a program that will under this proposal, serve their respective attendance area students aiming at honors level and putting together a package of course experiences grades 6 through 12 that will result in a student being exceedingly wellprepared for college.
Mrs. Parks asked if this meant that students will be able to transfer from another district to this one to be in this program? Dr. Sconzo said it did not the way it was presented this evening. Mrs. Parks asked if he thought that would be allowed in the future? Sconzo said he did not foresee that.
Dr.
Mr. Walker said he assumed students could follow ordinary transfer policies on a space available basis just like any other schools. Dr. Sconzo noted the existing Board policy governing transfers is still in place and has not been amended. He noted, however, when the Board approved the middle school redistricting plan it was stipulated and agreed upon that transfers would not be permitted disrupting the boundaries set under the redistricting plan. Mr. Walker asked if a student would be eligible for this at the high school level who had not attended Hoover if he or she were qualified? Dr. Sconzo said under a space available basis under the current Board policy, this would be possible. Dr. Sconzo emphasized the feature had been removed from this proposal which would have solicited and accepted students outside the Hoover and John Marshall attendance boundaries. Mr. Walker asked if there were any budgetary ramifications in this proposal? Dr. Sconzo said there were not since the program is articulating current courses that are already approved by the Board and offered at the schools, putting them together in a 6 through 12 sequence, which if students followed they would be exceedingly wellprepared for college studies.
Mr. Walker noted since John Marshall is a comprehensive high school, this would basically be a school within a school. Dr. Sconzo noted he thought a school within a school concept would be a good way to describe this program. He noted to his knowledge, John Marshall had not had this kind of program before which was the intent of this being called a pilot program. He noted if this were deemed to be successful at the end of next school year, they would want to encourage other middle school/high school combinations in the district to do similar kinds of collaborative efforts. Mr. Walker questioned if it would be reasonable to know if this would be successful after only one year since this is a six year program? Dr. Sconzo said it could be successful in that the one year's experience was positive. Dr. Sconzo said you would want to study sixth graders at the end of the twelfth grade to determine if the program was ultimately successful. Mrs. Parks asked what the scholastic qualifications were for a person to be considered for this school and if it would be housed at the Burbank School? Dr. Sconzo said the program would be housed only at Hoover and John Marshall respectively, and the eligibility is no different from the current eligibility for students being place in the A & E teams at the middle school level or honors level AP courses at the high school level. That is a minimum seventieth percentile on achievement tests scores although in the regulation it does permit a principal's discretion to assign or enroll a student in an honors level course who does not meet that minimum criterion.
Mrs. Parks noted she thought we have many ways of doing things in an undercover way, and she thought this was a way they were trying to do some things that were not up and above board. She said she knew this was a program that would benefit kids, but what kind of kids? She said she would hate to think kids coming from another district would want to apply and be told the enrollment is closed simply because we want a certain kind of kid in that kind of academy. She said that is her concern'-and she wanted to make it known clearly. She noted she would not support this because those questions had not been answered.
31
285
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 M-24
UNFINISHED BUSINESS
(continued)
Mrs. Puckett stated the thing that appealed to her about this program is that it was drafted by the people she trusted the most, which is the school level. It's the principals, teachers, and parents getting together trying to improve the schools they have been involved in and dedicated to for a number of years. She felt the Board needs to encourage people to do that because they are the ones who know what the students and their schools will benefit from. She noted they were not asking anything more from the Board than to say, "Go for it." Mrs. Parks said she is going to retract what she said about supporting it. She noted she will give it a chance for a year.
not
Mr. Bogle asked if the 100 hours of community service was in the original proposal. Dr. Sconzo noted it was in the original proposal. Mr. Bogle said he applauded that and is excited about it. He asked how it would be implemented? Dr. Sconzo said they would envision it being a junior/senior occurrence, which would be a two year period, but it could go beyond. He noted seniors next year would really be looking at 50 hours. In response to a question from Mr. Bogle, Dr. Sconzo explained that the use of the terminology, eighth grade students, is new. They had referenced concurrent enrollment from the middle school to high school classes in the original proposal.
Mr. Bogle asked if a seventh grade student who was gifted in a particular area and would benefit from advanced courses in that area would have an opportunity to go to the high school. Dr. Sconzo explained the eighth grade students could go to John Marshall, take a first hour class there, and then return to complete their schedule at Hoover. In addition, other grade levels, during the fourth time block of the John Marshall schedule or after, could take some classes at Hoover on an as needed basis. Instructors from John Marshall could be offering a course at Hoover which would increase the access, but would not require students to physically have to go to John Marshall. Mr. Bogle asked if the program involving a mentoring/tutoring program between the upper level and middle school students was still a concept or part of this proposal. Dr. Sconzo explained it was still a part of the program. Mr. Bogle asked if there was a plan or strategy in place to communicate with patrons about the availability of this program. Dr. Sconzo noted he believed the principals were ready to do that subsequent to the Board's approval. Mr. Bogle said at the heart of this is a program that already exists and is available to any student which is the honors program. Dr. Sconzo said that was correct, and the requirements for admission into an honors class at John Marshall are exactly the same as the requirements for this. He affirmed it is an elaboration on an existing program. In reflection on tonight's meeting, Mr. Bogle commented the Board had had some stimulating discussions about things dealing with instruction and student achievement. He said it's exciting to see people buying into the concept of innovation and getting support from the district to be innovative. He noted he appreciated the investment the Board had made tonight, and he hoped this would become a model for other programs around the district.
Mrs. Parks asked if there was any thing that had not been discussed tonight that would find its way into the program that the Board is not aware of? Dr. Sconzo said there was not.
Mr. Bogle noted there was some comment during citizen's comments about behavioral expectations of students in the program. He asked if that is an issue that needs to be considered as a part of this program? Dr. Sconzo said his honest response is "No." He did say he thought they could and should do a much better job of enforcing the code of conduct for students that is already in place. He noted also, that in response to one of the Board Goals they would be convening a study group committee to put in place a recommendation for a revised student code of conduct.
32
286
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 =1
M-25 UNFINISHED BUSINESS
(continued)
Mr. Walker asked if the district would transport the eighth graders to John Marshall who would be taking the advanced courses? Dr. Sconzo said transportation would not be a part of this program. He responded also that there is no consideration for the coming year to change Hoover to a block eight program to coincide with John Marshall. He noted they had met with middle school administrators this year to look at what might be a more appropriate bridge between the self-contained elementary and the block eight high school, but they had not come to any affordable, good conclusions at this point.
Mrs. Parks asked again if there would be no transportation to students who are going to transfer? Dr. Sconzo said there would not. Mrs. Parks said she would be voting for this program for the 1997-98 school year, and what takes place after that she is not sure. She asked if at the end of 1997-98 they would assess the effectiveness of the program. Dr. Sconzo said there is a built in expectation that they will provide some kind of evaluation report of this program to the Board prior to the end of next school year. Mr. Yeargain asked if this would be voted on again next year. Dr. Sconzo said he would hope if they were able to provide the Board with a sound, positive evaluation, the Board would concur with their recommendation to not only continue, but also encourage other schools to consider it. Mr. Bogle announced it is time to consider the 4 Year Facilities Plan which had been moved to this point in the Agenda. Dr. Crawford stated it is not binding on the Board that they take any of the expenditures listed, but it is compelled that the Board provide the State with a plan for capitol outlay and facility improvement. He noted the costs had been projected off the six year plan, and he asked that the Board consider approval at this time.
Consideration of the Four Year Facilities Plan; MOTION: SECOND:
Tom Yeargain Kenny Walker
R. #139 APPROVAL OF 4 YEAB FACILITIES PLAN.
MOVE FOR APPROVAL OF THE FOUR YEAR FACILITIES PLAN.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
MOTION CARRIED 5 aye, 1 no. DISCUSSION
Mrs. Silver asked if this is a document that would be used if federal government decided to help out with facilities?
the
Dr. Crawford said Mr. Kelly had worked more closely with the federal government than anyone, but he was sure the government would ask for any report that has been filed of this type, and it would be made available to them. He did not think it would have tremendous bearing on the government's gift or loan to the district.
Mr. Bogle asked if this was taken directly from the 10 year facility analysis that was conducted earlier this year? Dr. Moore said this information was pulled from the six year plan that was developed earlier.
PERSONNEL
1.
AND
ENCUMBRANCES
Recommend approval of Personnel and Encumbrances as listed on the followincr pages. (Dr. Vern Moore & Mr. Belphry Dean)
33
287
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 M-26
PERSONNEL AND ENCUMBRANCES R. #140 APPROVAL OF PERSONNEL AND ENCUMBRANCES
MOTION: SECOND;
(continued)
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye no aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 5-1. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (31-9711166 through 11-9711864) written during the period 4/15/1997 through 4/28/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances 'iV/ ‘he following encumbrance list, P.O # 97 1166 to 9711864 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
KonradrVanDe Internal Auditor
34
Date
288
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 =1
H-27 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CERTIFIED:
SITE/ ASSIGNMENT
Jyotika Johnson
Jackson Science Teacher
Travis McGinnis
Star Spencer Social Studies Teacher
Mark Rickard
CHILD NUTRITION: Paula Cantera Erma Jackson
Anna Owens
MAINTENANCE:
Webster PE Teacher
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
04/14/97
01/03/BA
$23,170.00
04/16/97
01/03/BA
23,170.00
04/17/97
01/03/BA
23,170.00
03/31/97 Stand Watie Entry Kitchen Asst
471/01
$ 4,480.00
04/07/97 Britton Entry Kitchen Asst
471/01
4,480.00
04/11/97 Rockwood Entry Kitchen Asst
471/01
4,480.00
04/22/97
160/01
$10,302.00
Sheila Cosby
Groundskeeper/ Relief Custodian
Jimmy Duke
Roofer
04/10/97
175/01
18,108.00
Cleon Tuggle
Groundskeeper/ Relief Custodian
04/22/97
160/01
10,302.00
79
35
289
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
H-28 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
Columbus Bilingual Asst
04/01/97
CLERICAL: Dina Machado
RESIGNED FROM LEAVE OF ABSENCE:
CERTIFIED:
Shawn Atendido Linda Dunham
Karen Eckl
Malinda Galberth James Ray
CLERIClkL: Gerald Ahpeatone
Buchanan MR/SLD Teacher
04/12/97
Lafayette PE Teacher
04/14/97
AEF LD Teacher
04/13/97
Prairie Queen Special Ed Teacher
04/10/97
Rogers Visual Art Teacher
04/15/97
Grant/SED Assistant
04/17/97
80
36
290
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
H-29 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
ABANDONED POSITION:
TRANSPORTATION:
Gabriel Romero
Driver
04/11/97
RETIRING: ADMINISTRATIVE/PROF]3SSIONAL TECHNICAL:
Waylan Ables
George Chapman
Stuart Merriken
Eisenhower Principal
Capitol Hill HS Assist Principal
06/09/97
06/23/97
CHHS Naval Sci Inst
06/30/97
Northwest Classen Social Studies Teacher
05/30/97
Eisenhower 5th Grade Teacher
05/30/97
CERTIFIED: Gabe Chittum Cliff Lowry
Rosemary Matthews Janet Nunn Jo Royse
Eisenhower 1st Grade Teacher
Arthur 4th Grade Teacher
Arcadia 1st & 2nd Grade Teacher
05/30/97 05/30/97 05/30/97
CLERICAL:
Linda Aynes
Gwendolyn DaIke
Taft Principal Sec
06/23/97
Buchanan Principal Sec
06/06/97
81
37
291
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997
M-30 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
RETIRING, cont'd: CUSTODIAL SERVICES:
Shirley Anderson Commodore Cudjoe
Creston Hills Custodial Worker
04/22/97
Harding Assist Head Custodian
05/30/97
82
38
292
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 H-31
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED: Hermelia Fowler Monique Hardridge
Johnna Moser
Gina Van Buskirk
CLERICAL:
Jilma Campbell
Vickie Capps
Juan Hidalgo
Lynda Elder
Nguyet Nguyen
Stacey Ratliff
Nancy Thompson Danielle Sulley
Parmelee/Primary Teacher
Emerson/Math Teacher
Adams/Kdg Teacher
Heronvill-e/Kdg Teacher Bodine/Bilingual Assistant
Jefferson/.5 Clerk Taft/Bilingual Assistant Telstar/Computer Lab Assistant
Taft/Bilingual Assistant
Eisenhower/.5 KCSA
CNS/Personnel Technician
05/30/97 05/30/97 05/30/97 05/30/97
05/30/97
04/25/97 05/09/97
05/16/97
05/02/97
04/25/97
05/15/97
Parmelee/CSA
04/11/97
Charles Hightower
Moon/Custodial Worker
04/04/97
Marie Allen
Bus Assistant
04/10/97
CUSTODIAL: TRANSPORTATION:
Aisha Ellis
Kerry Nelson
Bus Assistant
04/18/97
Bus Assistant
03/28/97
83
39
293
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 M-32
EDUCATIONAL
(when scheduled)
REPORT
(NONE) NEW
BUSINESS
(NONE)
CITIZEN S'
COMMENTS
(NONE)
BOARD
M E M B E R S'
COMMENTS
Mrs. Parks stated she was disturbed because of actions of some on the Board tonight. She said if she had done anything to cause someone to respond as they had, she would like to know about it. She noted she did not appreciate the comments that have been made tonight relating to comments or statements she has made.
Mr. Bogle asked if the Board should expect a line-item budget detailing all expenses? Dr. Crawford said they should be receiving that at the next Board meeting if that suits the Board.
Mr. Bogle noted this was a good executive summary from the staff which had brought the Board into the process, and had outlined the philosophical imperatives that were driving the decision-making. He noted he found this extremely helpful. He felt the Board would be better prepared to join the dialogue when they get a more detailed report. Mr. Tom Yeargain was not present during the executive session so removed himself from the table. He left at 12;10 p.m. Action from the Executive Session of the Board;
R. #141 APPROVAL OF RECOMMENDATION TO ACCEPT PRICE-CURTIS RULING DATED APRIL 17, 1997 AS FINAL
MOTION; SECOND;
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL THAT THE BOARD FOLLOW THE RECOMMENDATION OF THE ASSOCIATE GENERAL COUNSEL AND ACCEPT THE WILLIAM PRICE-CURTIS RULING DATED APRIL 17, 1997 AS FINAL AND IN DOING SO DECLINE TO APPEAL THE COURT'S RULING.
ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
aye aye aye
Mrs. Silver, Mrs. Parks,
aye no
MOTION CARRIED 4 aye, 1 no.
R. #142 APPOVAL FOR RUTLEDGE V. ISD NO. 89, THAT THE BOARD SETTLE FOR $17,500.
MOTION; SECOND;
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL FOR ITEM D ON THE AGENDA, RUTLEDGE V. ISD NO. 89, CASE NO. CJ-95-7086, THAT THE BOARD FOLLOW THE RECOMMENDATION OF THE ASSOCIATE GENERAL COUNSEL 2kND SETTLE FOR $17,500. ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
aye aye aye
MOTION CARRIED 5-0.
40
Mrs. Silver, Mrs. Parks,
aye aye
294
MINUTES OF THE REGULAR MEETING OF MAY 5, 1997 tt-33
ADJOURNMENT There being no further business, the meeting adjourned at 12:19 p.m. The motion for adjournment was made by Kenny Walker and seconded by Jennifer Puckett. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
(An audio cassette recording of the meeting,
excluding the Executive
Miimte Clerk/
lutres Min; C
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
ess my hand and seal of this School District this , 1997.
Oklahoma City Board of Education (SEAL)
41
day
R. #143 ADJOURNMENT 12:19 P.M.
L
295
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,
OKLAHOMA,
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, MAY 19, 1997, AT 6:00 P.M.
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT;
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T 0
ORDER
Mrs. Terri Silver, Vice President, called the meeting to order at 6:07 p .m. ROLL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Michael Carter arrived at 6:10 p.m., Mr. Tom Yeargain arrived at 6:12 p.m., and Mr. Ron Bogle arrived at 6:19 p.m.
EXECUTIVE
MOTION: SECOND:
Thelma R. Parks Kenny Walker
Mrs. Puckett, Mr. Walker,
MOTION CARRIED 4-0.
ROLL CALL
SESSION
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25 ยง3 07 (B) (1) . B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25 ยง307 (B) (2). C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING OCPS V. SERVICEMAN SUPPLIES, INC., OKLAHOMA DISTRICT COURT, CJ-96-2774, PURSUANT TO O.S. 25 ยง307 (B) (4). ROLL CALL
CALL TO ORDER
aye' aye
Mrs. Silver, Mrs. Parks,
aye aye
The Board went into Executive Session at 6:08 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Sam Bogle, Administrator of Service Center Personnel; Tim Melton, Attorney; Dr. Guy Sconzo, Assistant Superintendent; Tammy Carter, Associate Counsel; and Rosa Lambeth, Board Clerk.
42
R. #144 EXECUTIVE SESSION 6:08 P.M.
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-2 OPEN
IN
R. #145 RETURN TO OPEN SESSION 7:07 P.M.
MOTION; SECOND:
SESSION Terri Silver Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:07 p .m.
Mrs. Thelma R. Parks, District 5 Board Member, gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
(NONE)
CITIZENS
COMMENTS
Bunny White, teacher, requested EDK (all day kindergarten) be made mandatory. She stressed the learning activities and needs of these children for an extra half-day kindergarten. Juanita Wiles, NAACP Education Committee, parents of Eisenhower Elementary School, problems existing at that school.
3.
spoke on behalf of She reported many
Ted Metscher, AFT, congratulated the new Teacher of the Year. He expressed concerns with the last meeting's dealings with the Professional Development Four-Year Plan, and asked the Board to reconsider the process. Another concern he spoke about was athletics versus academics, and presented the President of the Board with a petition dealing with this issue.
DISCUSSION Mrs. Parks requested a copy of the petition Mr. Metscher had presented to the Board President.
BOARD RECOGNITIONS
MEMBER S'
BUSINESS/COMMENTS
RECOGNITIONS
1.
Recognition of Ofelia Olvera, Wheeler Elementary School, placing first in the 1997 International Aviation Art Contest. Deborah Smith-Quan is Ofelia's art teacher.
2.
Recognition of the following school teams that took first place in the State TIVY Tournament:
Bodine Elementary School 5th Grade Team
Chardonnay Adams Patrick Moss Brittany Hall Leigh Ann Riemer Randy Le Tina McGuffin, Coach
Susan Crist Annette Del Moral Dallas Norton Brandon Kang Durand Wilson
Jackson Middle School 6th Grade Team
43
Matt Dalke Jay Meyers Robert Ikavuka Jason Viscaino Cody McCarty
for Ms.
297
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-3
BOARD MEMBERS' BUSINESS/COMMENTS
Christina Aguirre Christopher Powell Nate Gnau Jose Silva Starla Miller 3.
(continued)
James Neal Charles Curry Maurice Satterwhite Clint McClamb Michael Seals, Coach
Laura Anderson Jessica Reid Latoya Harris Joshua Swinney
Recognition of the following 7th Grade Students who qualified as Duke University TIP Honorees:
National and State Honorees Matt Montazzoli, Classen School of Advanced Studies Shanna Shadoan, Classen School of Advanced Studies Ted Yeh, Classen School of Advanced Studies
State Honorees Matthew Bryson, Taft Middle School Audrey Blalock, Classen School of Advanced Studies Natalee Cayton. Classen School of Advanced Studies Megan Dowd, Classen School of Advanced Studies Michael Jones, Classen School of Advanced Studies Lee Lerner, Classen School of Advanced Studies Paul Lloyd, Classen School of Advanced Studies Jorge Solis, Classen School of Advanced Studies Janelle Sprinter, Classen School of Advanced Studies Janine Springmeyer, Classen School of Advanced Studies Yonatan Tekleab, Classen School of Advanced Studies Daniel Thompson, Classen School of Advanced Studies
Recognition of J.R. Eppler, Classen School of Advanced Studies, for being named a Gold Award Winner in the Science, Business, and Technology Studies category of the Discover Card Tribute Award Program. Recognition of Victoria Moore, U.S. Grant High School, for being named a Bronze Award Winner in the Trade and Technical Studies category of the Discover Card Tribute Award Program.
Recognition of Sequoyah Elementary School, for being selected as one of ten schools state-wide to receive the 1997 Weyerhaeuser Excellence in School Recycling Award. Leading the project was teacher Linda Pelton and principal DeAnn Davis. Recognition of the following principals who graduated from the Oklahoma Principals' Academy:
Sharon Creager, Shidler Elementary School Steve Freeman, Fillmore Elementary School Janice Matthews, Dewey Elementary School Recognition of Jean Henry, Hoover Middle School, Second Runnerup for the 1997-98 Teacher of the Year, Lori Suitor, Capitol Hill Elementary School, First Runnerup for the 1997-98 Teacher of the Year, and Richard Weir, Quail Creek Elementary School, for being named as the 1997-98 Teacher of the Year.
BUSINESS
Recommend approval of recommended revisions to Board Policy B-09; BOARD MEMBER CONFLICT OF INTEREST, as shown on the following pages . First reading was at the April 21, 1997, Board of Education meeting. (Tammy Carter) MOTION: SECOND:
L
Michael Carter Kenny Walker
R.#146 APPROVAL TO DELETE BOARD POLICY B-09.
44
f
298
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-4
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
MOVE FOR APPROVAL TO DELETE POLICY B-09; INTEREST, AS RECOMMENDED BY STAFF. ROLL CALL
Mrs Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
BOARD MEMBER
Mrs, Mrs, Mr.
CONFLICT OF
Silver, Parks, Yeargain,
aye aye aye
MOTION CARRIED 7-0,
BOARD POLICY B-24 TO BE BRODOrC BACK JUNE 2, 1997
Recommend approval of recommended revisions to Board Policy B-24; BOARD MEETING PROCEDURES, as shown on the following pages. First reading was at the April 21, 1997, Board of Education meeting. (Tammy Carter) MOTION; SECOND:
Kenny Walker Michael Carter
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY B-24; BOARD MEETING PROCEDURES. This item was pulled from the Agenda, and will be brought back to be voted on at the June 2, 1997, meeting.
DISCUSSION Mrs. Parks noted she had requested the interpretation of "personal conflict" be explained so there would be no doubt in anyone's mind that personal means just what it says.
Mr. Bogle stated that information regarding Policy B-09 should read "to delete this policy," not to approve revisions to it. Mr. Carter, maker of the motion, agreed to change the motion to state this fact, and Mr. Walker agreed as the seconder of the motion.
Mrs. Parks said she did not believe she needed to state to anyone her personal reasons for not voting on an issue. She noted if she abstained and is adhering to the Board policy, she felt that was sufficient. Mrs. Tammy Carter, Associate Counsel, explained she was trying to track the State law. She said the purpose of an open meeting is that Board members take open votes. She noted there is no precedence in the law for abstention. She emphasized the Board should be very cautious about not voting or abstaining from voting unless there is a real reason to do so. She stated in her tracking of State law and the Attorney General's opinions, the reference to conflict only relates to contracts. Mrs. Parks said if this deals primarily with the open meeting law, she did not think the issue of personal conflict should even come into discussion when the Board is voting on an issue. She expressed that she felt it was her legal right to not have to divulge the personal conflict if it is not dealing with a contract. Mr. Bogle said a statement in Policy B-24 under Voting Method, reads, "Votes on all motions and resolutions shall be 'ayes' or 'noes.'" He asked if the Board is directed by law in this or is it just a matter of Board Policy.
Mrs. Carter explained what the law provides is how an abstention is to be counted. She said there is nothing in the law that says a Board member should or should not abstain, but it does talk about how that abstention will be recorded. She said it would be recorded as a "no" vote.
45
299
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
=f
=i
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Yeargain questioned the statement that if one Board member has a conflict of interest, the Board cannot legally vote to approve such a contract.
Mrs. Carter noted the whole purpose behind this language is to assist the Board in making some changes in this particular policy. She said in some instances there may not be a legal conflict, however, the Board member for whatever reason may not feel comfortable voting on the issue. She explained instances where someone could work for an organization, but it would not be a conflict. Mr. Walker felt the policy made contradictory statements. He said the opening sentence said on all motions the Board votes either "ayes" or "Noes," and at the page 3, it says, "If no conflict of interest exists, a member can refrain from voting." He asked how one can refrain from voting without abstaining.
Mrs. Carter said this would only arise where a conflict was in question as opposed to the previous policy which would allow for it when you had any motion or resolution. She noted it would only arise when a person may be involved with a company that seeks to do business with the district in a way that may not necessarily be a legal definition of conflict, but the person may not feel comfortable voting on the contract, and for their own moral or ethical reasons, they would not have to vote. She stated this is only suggested language to the Board something to look at and make appropriate changes where it's confusing. Mrs. Puckett asked if in deleting Board Policy B-09, they intended to delete the second paragraph referring to hearings? Mrs. Carter noted she had written a memorandum to the Board suggesting this language be put in Board Policy B-28: HEARING PROCEDURES. In response to a second question from Mrs. Puckett, Mrs. Carter affirmed the intent of the policy is that the only time a person could have a conflict is when the issue before the Board is regarding entering into a contract. Mrs. Parks asked if she could interpret this that unless it deals with a contract, she could abstain? Mrs. Carter said that was not the intent of the policy. She said the intent of the policy is to make abstention inappropriate except where there's a question that has arisen where there is a conflict of interest regarding a contract. She noted any other abstention would not be appropriate.
Mrs. Parks said there are issues that come up that she cannot support totally, but she does not want to vote against it. She stated she did not want to be challenged and then reprimanded by members of this Board because she did not tell what her personal reason is. Mr. Bogle asked what the position of the law is on a school member's vote? He noted it recognizes abstention in the case of a conflict of interest on a matter that deals with a contract. He asked if the law had any guidance for the Board as it relates to other votes, and if Mrs. Carter had stated earlier that if a Board member abstains, the law recognizes that as a "no." Mrs. Carter said the law does not talk about when abstention is appropriate, but only talks about the effect of an abstention. She stated that in her opinion, an abstention is recorded as a "no" vote.
Mr. Bogle asked if it is correct that when an item comes up on the agenda and a Board member declares they have a conflict of interest, then the Board should not act on that item until the Legal Counsel has been able to determine whether there is a true conflict of interest, and therefore that item should be pulled from the agenda. Mrs. Carter agreed that in her opinion this was correct.
In response to another question from Mr. Bogle, Mrs. Carter stated the only way the law deals with abstention is in the way the vote is counted. She said it does not say you can or cannot abstain, however, the law'is clear about Board members casting votes in open session.
46
H-5
A
300
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Bogle stated once a person becomes an elected official of a school board, some of the rights we have as private citizens when we sit at this table are left behind. He said one of them is that the Board is asked to vote on issues. He asked if someone abstains, in the permanent records it will show up as a "no." Mrs. Carter said the only thing a She said the law does not vote can show up as is a "yes" or "no. recognize abstentions.
Mrs. Parks said in counting a vote, the law says you only count those who vote. She asked if one abstains, how it can be counted?
Mr. Yeargain asked what would be the difference in a person abstaining and having a "no" vote? Mrs. Carter responded that she believed, and she would check her book, that it will be recorded as a "no" vote. She noted that is what the law says. Mr. Bogle stated that Board meetings are procedural in orientation, and this had been an issue of unresolved conflict for at least two years in terms of the discussion tonight, and he noted it is important to the Board in terms of its own procedural activities. Also, he added Board members are required to conduct themselves according to not only our own policies, but to the laws of the state. He noted it would be helpful through Mrs. Carter or elsewhere, to develop some kind of definitive legal analysis as it relates as to how Board members are to vote. He asked that this item be pulled from tonight's agenda and be brought back Mr. Bogle stated he would like to see some precise at another time. language stating what can and can't be done, and how it is supposed to work. Mrs. Carter noted she would bring back Board Policy B-28, also.
Mr. Bogle said he would like to hear some discussion from Mrs. Carter on what appears to be a conflict in the new language in Policy B-24 and the language in B-10: BOARD ORGANIZATIONAL MEETINGS. He added Policy B-10 may have to be written so that it will be in agreement with B-24. In response to a statement from Mrs. Silver, Mrs. Carter said Policy B24 to a small extent does address conflict of interest as it exists at the present time.
Mr. Bogle announced this item will be postponed and brought back to the Board at the next Board meeting.
47
301
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M"7 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
5-14-97 POLICY;
OKLAHOMA CITY PUBLIC SCHOOLS
B-09
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED; 12-17-79
"Establishing Excellence�
REVISED: 7-18-94
BOARD MEMBER CONFLICT OF INTEREST
The Board of Education cannot enter into contracts with its memhers
or with any individual or business in which any Board member is directly or indirectly interested.
Board members cannot have any
pecuniary or personal interest contracts with the district,
nor
shall Board members or their immediate family members furnish any labor,
equipment, or supplies to the district.
contract
does
not
include
monthly
billings
The making of a
made
by
utility
companies regulated by the Corporation Commission or contracts made
with a nonprofit organization under §501(c)(3)
of
the
Internal
or the counseling
Revenue Code unless made for salaries,
expenses,
or instruction of students or staff.
In the event a Board member
believes he/she might have a conflict of interest, the Board member
shall
declare
this
interest
in
order
that
an
appropriate
determination can be made before the contract is made.
After
the
filing of
any
grievance,
complaint,
disciplinary
or
pretermination procedures. Board members should avoid receiving any information from sources which might affect the ability of
the
Board member to be fair and impartial to either party at the due process hearing.
In the event a Board member believes he/she has 1 of 2
48
A
302
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-8 BOARD MEMBERS' BUSINESS/COMMENTS
received
such
information,
(continued)
even
inadvertently,
then
member shall disclose the same before the hearing. member believes,
or if
Board
the
If the Board
the Board of Education determines,
such
information has made it difficult for the Board member to render a fair and impartial decision,
then the Board member may be excused
from participating in the hearing.
Legal References:
70 O.S. Supp. 1993, ยง5-124, 21 O.S. 1991, ยง481 2 of 2 (B-09)
303
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-9 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
5-14-97
• OKLAHOMA CITY PUBLIC SCHOOLS
A
POLICY:
B-24
ADOPTED:
12-17-79 REVISED:
900 NORTH KLEIN. OKLAHOMA CITY, OK 73106
"Establishing Excellence"
BOARD MEETING PROCEDURES QUORUM
A
of
majority
the
Board
shall
a
constitute
quorum
for
the
transaction of business. RULES OF ORDER Except as otherwise provided by law,
Department conducted
of
in
Education, accordance
or
by
with
the
by regulation of the State
Board,
Robert's
meetings
Rules
of
shall
Order/
be
Newly
Revised.
SUSPENSIONS OF RULES OF ORDER Amendments, alterations, corrections, or repeal of the rules may be
made, or their operation may be suspended for the meeting, at any regular or special meeting of this Board by vote by a two-thirds
(2/3) majority of Board members present.
REOPENING AN ISSUE No
question decided by the Board shall be raised again for one
calendar year thereafter except: A.
When a motion to reconsider is made by a member who voted
with the majority on the original question; or
1 of 3
50
'S
304
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 K-10
BOARD MEMBERS' BUSINESS/COMMENTS
B.
(continued)
When, permission to reintroduce the motion is granted by a majority of members of the Board present.
VOTING METHOD Votes on all motions and resolutions shall be by "ayes" and "noes". The vote of each member must be publicly cast and recorded.
All
motions shall be carried by a majority of the members present who cast a vote.
A Board members should shall abstain from voting ONLY
if they have a conflict of interest with respect bo the-motion"or resolution.—An abstention,—because of a -conflict of interest,—is only—appropriate—where—3.—Board—member's—personal—or—financial
interest------ in------ a------ matter--- conflicts--- with--- his/her--- official
responsibility:--- Prior—to—discussion,—the—Board—member—sharti announce—that—a—conflict—of—interest—exists-.--- if—a—conf lie t—of interest—exists-;----- the—Board—member-- shall-- also—refrain-- frrrm
participating—in—any—debate—or—discussion—concerning—the—issue
until—after—the—motion—is—voted—orc
he/she
has
a
conflict
of
interest with regard to a contract being considered by the Board. If
a Board member has a conflict of
interest,
with regard to a
contract where he/she or an immediate family member has a personal or
pecuniary
interest,
that
member
surrounding the conflict immediately.
should
divulge
the
facts
Legal Counsel will then make
a determination as to whether or not such a member has a conflict.
2 of 3 (B-24)
51
305
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-11 BOARD MEMBERS' BUSINESS/COMMENTS
If there is a conflict,
(continued)
the Board cannot legally vote to approve
such a contract'and-should, refrain from further consideration of'
the matter.
If no
conflict
consider such a contract.
is present,
the Board can legally
The individual member can refrain from if he/she desires.
voting, on the contract,
ORDER OF VOTING
Board meinbers shall vote
in Board District order
(1
through 7)
except for the president of the Board, who shall vote last on all action items.
"no"
unless
Board members may not pass, but must vote "aye" or they have
previously
announced
that
a
conflict
of
interest exists and that they will "abstain" from voting because of
the conflict.
Cross Reference:—Policy B-09
3 of 3 (B-24)
52
306
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-12
BOARD
MEMBERS
COMMENTS
Mrs. Parks reported attending the baccalaureate services for Douglass High School. She said they had three speakers involving the community, the alumni, and the parents, who were introduced by the students. She commended those who had a part in planning the service for a very fine program. Mrs. Parks thanked Mr. Jim Cross, Director of Buildings and Grounds, for the mowing schedule, and for cutting the grass at one of the schools. Mrs. Parks noted she was not pleased with the responses to her telephone calls to the Administration Building. She said she hoped in the future when a call is made early in the day, she will get a response before noon.
Mrs. Parks reported on the service for Mr. Charles Davis, a coach from John Marshall High School, who passed away recently. She noted from all the comments that were expressed at that service, he had made a significant contribution to the Oklahoma City Public Schools. Mrs. Parks noted Ms. Jan Matthews is doing an outstanding job at Dewey Elementary School. She said she would like to see some of the administrators and teachers who have a very unique program to come to a Board meeting and report on that program. Mrs. Parks said they had a real nice Bio-med reception held at the Health-Science Center. She encouraged the district to send a photographer to take pictures for the newspaper. She also mentioned that she had attended the reception for Mr. Darrel Shepard. Mrs. Silver stated City Arts is having an exhibit of Cleveland Elementary Schools art projects through May 27. She said every student in the school has a project there. She thought some might want to go by and see this. Also, Mrs. Silver mentioned the fifth grade strings concert at Capitol Hill Field House May 20 at 7:00. She sent her regrets for not attending the PTA Council Meeting last week, the symphony that was put on by students, and the dance performance at Western Village because the invitations were in the Board packets, which were not received until Thursday. The performances were on Monday and Tuesday. LEGAL LEGAL REPORT
TREASURER'S REPORT
REPORT
Mrs. Tammy Carter, Associate Counsel, said the Board should have received a copy of the most recent quarterly report issued by her office. She noted there were some savings over the third quarter of last year. She said she would do a final quarterly report during the month of June which would outline the savings that had been experienced over the year.
TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented a routine treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.)
53
307
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-13
SUPERINTENDENT 1.
REPORT
Discussion of 1997-98 Budget
(Nick Kelly)
Dr. Crawford reported they were excited about this budget report because they are going to be able to place additional emphasis on instruction and building upkeep, two areas which are tremendously needed by the district. He noted the State should inform them of the funding process and formula for the 1997-98 school year soon. He said the one major item the Board will have to deal with throughout the summer and next year is the fact we will be dealing with current year funding, and will have to speculate a little and be guarded in some instances in order to spend our dollars frugally and properly. Dr. Crawford felt the district will see some increase in student enrollment next year. He noted with the current funding philosophy this would not affect the district adversely. An item Dr. Crawford highlighted that he thought the budget does address quite adequately was the Workers' Comp situation. He noted Workers' Comp efforts had been very favorable over the last several months, and commended staff for that.
Dr. Crawford noted they had been able to channel considerable dollars out of the carryover mid-term adjustment funds that were made available during the past school year as well as two other funding sources that will enable the Board and staff to solve the problems in the bond issue.
DISCUSSION Mrs. Parks said it appeared to her Board members were receiving information from one Board member to another, making what appears to be a second request for purchases that have already been approved. She asked where this is to be found in the budget?
Dr. Crawford said he did not know of any specific instance when they had been allowed to encumber funds by Board approval that they had come back a second time and asked for approval of those same items. He noted he thought there were related items, but not the same items that had been approved.
Mr. Bogle asked if it would be possible to realign the budget by category, across all departments such as contingency funds, maintenance funds, instructional funds, salaries, etc. Mr. Kelly asked if he would like summary information with some detail to it? Mr. Bogle said that would be helpful. Mr. Bogle asked for an analysis of the number of positions and salary in the district by category and whether those were increases, decreases, or no change compared to the previous fiscal year. He noted a lot of the budget is in salaries and positions, and he thought it would be interesting to see where our philosophy is leading us in terms of staffing. Mr. Kelly said they would have that information by the next information packet for the next Board meeting. Mr. Bogle said in regard to the departmental approach, he noted he would like to see if the total for each departmental budget is a change from the previous year, what the percentage change is, and what accounts for that change? Dr. Crawford added they intend to show a contrast from 1996-97 and 199798 .
]^r. Bogle stated there was some fairly dramatic changes in the percentage changes in teachers and teacher assistants. He said it would be helpful to have some explanation since Dr. Crawford is anticipating an increase in enrollment. He noted they seem to be showing a decrease in the teaching staff. Mr. Kelly explained the reason for this is that the enrollment increased but fell across grades where there was a higher student/teacher ratio. He said they could provide further information on this. Mr. Bogle noted it appears in looking at the elementary district-wide budget, there's a 19% decrease in teaching positions. He said hS would like to have some discussion about that decrease, and, also, a big decrease of 27.5% in teaching assistants.
54
DISCUSSION OF 1997-98 BUDGET
f
308
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 N-14:
SUPERINTENDENT'S REPORT
(continued)
Dr. Crawford explained that a lot of this was a result of recategorizing positions and salaries. He noted there had not been that kind of a decrease. Mr. Bogle stated some rationale and explanation about what appears to be a substantial decrease in that area would be beneficial.
Mr. Bogle mentioned in going through the budget, he tried to see where the impact of privatizing the custodial services would show up, but he didn't see where it was. He said he would like Mr. Kelly to help guide the Board to see those areas that were impacted by this. Also, another area he noted he would like to see is if the elementary custodians are being increased, decreased, or holding the same for this year.
Mr. Bogle commented that the in-district travel fee for the Superintendent's office looked relatively high compared to other indistrict travel fee amounts. He added he was curious about that.
Mr. Walker noted he found this report confusing because everything had been separated out by the departments. Mr. Kelly responded they would try to arrange the budget in some different ways to show where the money falls. Mr. Walker asked about the accounts for matching FICA for teachers. He asked why there were several accounts for the same classification of teachers? Mr. Kelly explained that all this had to do with the state reporting and state OCAS requirements. He said they had to have different matching FICA benefits for vocational teachers than they do for elementary teachers, special ed teachers, secondary teachers, etc.
Mr. Bogle requested information on how various insurance companies are selected. Mr. Kelly explained that the district insurance is handled through Mr. Ray Keitz, and noted policies will be brought to the Board soon for renewal, and he will provide the Board with information from Mr. Keitz about how he goes about obtaining those policies for the district. Mr. Bogle requested clarification about how specific dollars are attached to specific companies in this fiscal year when the Board is voting on a budget for next fiscal year. If those decisions have already been made, how is that possible? Mr. Bogle asked if they had considered hiring a mechanical engineer to aid with the HVAC challenges? Dr. Crawford responded that at the present time we are using contract individuals for engineering assistants.
Mr. Bogle asked for information regarding education costs and what that would entail?
the
$50,000
for
energy
Dr. Crawford stated those funds have not been expended, but this district can benefit tremendously by doing a better job in energy education and energy management. He noted they hoped to address this, especially when more air conditioned schools are on line.
Mr. Bogle asked about an item on page 106 that covers salaries for 129 maintenance staffers for 6.5 months and the balance of the year to be paid from the Building Fund. Mr. Kelly responded that is what they had done last year, but he thought these people would be paid the entire year from the Building Fund, and noted he would check on that. In regard to an item on page 121, Mr. Bogle asked if the $1,000,000 for textbooks was an estimate? He noted in the last meeting they had discussed $750,000 that would be used to buy textbooks this year for next year. Dr. Crawford said the $750,000 we are going to spend this year for next year will not be enough to buy the textbooks needed for next year. He says there are not only textbooks, but textbook related materials in that $1,000,000. He added they hope to purchase books for next year out of the current year's budget in the future. He said they hope to carry some of the $1,000,000 forward to next spring and then buy books for the 1998-99'school year.
55
309
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-15 SUPERINTENDENT'S REPORT
(continued)
Mr. Kelly called the Board's attention to the two line items directly below that. He said they are items that formerly were budgeted as textbooks, but are computer software and other types of material that are being bought which fall under the textbook category, but are not coded according to the state OCAS code actually as textbooks. In reference to items 620 on page 126 and 127, Mr. Bogle noted on page 126 it says "energy" and on the next page, "fuel." He said these appear to be the same thing, but he didn't understand why they had $120,000 for gasoline on one page and $350,000 of gasoline on the next page. Mr. Kelly explained they may be different types of fuel such as diesel fuel for the buses and normal gasoline for use by the maintenance fleet. Mr. Bogle stated it appears the arts staff is being reorganized at the leadership level to maybe create a more dynamic arts environment for the district. He asked if the budget on page 140 of $193,000 had been increased to give more resources to the fine arts program. He added, in his opinion, that is an inadequate budget for a respectable arts program for a district of this size. He said he hoped they would try to put more resources into this program. In regard to item 650 on page 167, Mr. Bogle asked about $40,000 listed to purchase papers, clips, pouches, etc., which will be used for ID badges and security cameras? Mr. Kelly said the cameras were probably the most expensive item there, but he would check on this.
Mr. Bogle noted he would also be interested in seeing how they are doing on the JROTC Program, and if we are increasing investment there; the investment in athletic programs; and what percentage of the budget relates to direct instruction? Mr. Yeargain asked if the General Funds for 1996-97, at the bottom before the total, are the funds that were for last year? Mr. Kelly said the $157,900,000 figure is the proposed budget for 1997-98. He said this year's budget once they add in the mid-term adjustment would be about $155,000,000. He noted they would be bringing a comparison of these at the next Board meeting. Mr. Bogle said it would be helpful to know if staff had been increased or decreased in terms of numbers of persons and in percentage of salaries. Mr. Bogle stated the preliminary budget amount is $157,952,360.00. He requested information showing the sources of revenue and the amount of revenue so the Board could know where the money is coming from. Mr. Kelly said they would have a detailed revenue projection immediately after May 30th.
2.
Discussion of Enterprise Schools
(Dr. Guy Sconzo)
Dr. Crawford reported the discussion of Enterprise Schools at the last Board meeting and the publicity with it has met with excellent favor in the community as far as input he had been receiving. He said the discussion has prompted additional discussion of enterprise type schools. He reported quite a lot on interest throughout the city in this concept. Dr. Crawford said he thought it was necessary for the Board to consider some action, if it's the favor of the Board, for a meeting soon to enable them to go forward with their desire to have some enterprise schools in this district beginning with September, 1998. Dr. Sconzo presented some of the changes that had been made in the enterprise school plan from the last Board meeting. Specifically, he said they had lifted the proposed limitation on the number of enterprise schools that could be considered and had left that open. He said they lifted out the limitation of having to use existing public facilities and inserted language that stated the proposals the Board would consider would have to be sound educationally and of a quality offering. He noted the timelines for when applications would be solicited, due, reviewed, etc., had been changed entirely. He noted they were asking
56
DISCUSSION OF ENTERPRISE SCHOOLS
310
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-16?
SUPERINTENDENT'S REPORT
(continued)
for the Board to take action to approve the plan, but the timeline in the plan does require and specify a number of future dates when they would have to come back to the Board with specific proposals for Board action. He said the first would be by the end of August where staff would present to the Board a recommended Board policy statement dealing with the enterprise schools concept. He noted that even after approving the plan, there are many more decision points the Board will have to deal with according to the proposed timeline.
DISCUSSION
Mr. Walker asked about the final agreement date of March 15, 1998. He questioned if that would be a reasonable time to allow someone who was planning to open an enterprise school. Dr. Sconzo stated he felt the longer time groups or individuals have to plan, the better the product is likely to be. He noted that the applicants would be a part of the year and a half planning as well as the Board. Mrs. Silver temporarily that would application
asked who would choose a principal for a school if it is closed for restaffing and reorganization? Dr. Sconzo said have to be determined and agreed upon along with the process.
Mrs. Silver said her understanding regarding the budget that is given to that school would be the average dollars that we spend per pupil. She said one application she had received had referred to dollars given to magnet schools. She noted once a school closes and changes to an enterprise school, they have lost designation such as that from our district, and have become a separate entity. She asked how that would be addressed? Dr. Sconzo said first of all there is not a district allocation differed for magnet than other schools, and secondly, that particular application was absent the additional allocation that certain schools receive as a result of their disadvantaged pupil population, which is Title 1. He said the real intent is an enterprise school would be provided with what the district spends per pupil as a base budget. If a school qualified for any special earmarked federal dollars or state dollars, that would be a part of the agreement that would have to be reached between that school through the application process and the Board.
Mrs. Silver noted they would have a lot accountability if they take the federal dollars, and they would be tied to the district administration. Dr. Sconzo stated we cannot deregulate federal regulations.
Mrs. Silver said she had not seen addressed the actual facility. She asked if a group chose to use an existing facility in the district, would we continue to provide maintenance, upkeep, and repairs to that building? She noted there were a lot of questions on the actual facility itself. Dr. Sconzo said the district would be amenable to discussing or negotiating purchasing those services from the district as an enterprise school could choose to purchase transportation services. Child Nutrition Services, or the like. He said it would literally be part of that contractual arrangement. Mrs. Silver said if they chose to use one of the district school buildings, would there not be a lease on the building. She said if they used the building, but did not maintain the building, we are still stuck with the repair of that school. Dr. Sconzo said it would seem to him, if a building is not maintained and is the property of the Board of Education, that would be sufficient cause to cancel or void the agreement. That would mean the Board of Education takes over the school again. Mrs. Silver said the district would actually be paying for what they failed to do when they had the school.
Mrs. Silver asked if a group wanted to use a building such as Burbank for a middle school, would that group have to make the improvements to make that school suitable for who they want to teach, and bring it up to the level necessary to meet the requirements for that age group?
57^
311
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-17 SUPERINTENDENT'S REPORT
(continued)
Dr. Sconzo said all the points Mrs. Silver is making are important ones at a stage where we are reacting to or trying to come to terms with an application the Board is interested in pursuing, but when you reference the notion of bringing a facility up to program requirements, that might be an area where the applicant might be choosing to deregulate or are seeking to deregulate and not provide that aspect of a program. He said an enterprise school cannot seek that deregulation without the Board's approval so it would still have to come back to the Board for review, and if on any basis there was disagreement, a compromise would have to be reached or the application would not be approved.
Mrs. Silver said if they did choose to build on to a school through donations or whatever to a school to improve the facility, or buy desk and chairs, would all that remain property of the Oklahoma City Public Schools? Dr. Sconzo said that it would seem to him that it would, but he would certainly advocate that would be spelled out in the agreement so that would be very clear.
o
Mr. Walker asked if a group started a school or used an existing school, and basically said the district is the owner and they wanted us to maintain it, and they were the lease holder, would we not leave ourselves a little more open than we do our normal schools. Dr. Sconzo said they could under those conditions, and that's why an integral part of that process must be the direct involvement of our Legal Counsel. He noted it would be a legal document and those kinds of issues would have to be very clear and legally spelled out. Mr. Walker asked when they expected to ask for the Board's approval on this to meet the August deadline? Dr. Sconzo said in his opinion, it would be very desirable if the Board would choose to make this an action item for the June 2, board meeting. That would be staff recommending approval of the plan that is before the Board now. In response to a question from Mrs. Parks, Dr. Sconzo have to come back in August with a policy for the Board act on. He said the actual implementation would not be 99 school year for any applications that the Board has
said they would to consider and until the 1998approved.
Mrs. Silver asked in regard to attendance areas of the school, if this is an existing school, would that group be required to maintain the attendance area, and possibly increase it if they chose through Dr. Sconzo responded he application, that the school now has? envisioned requiring them to respond to that question to our satisfaction. He said he would not suggest placing any restrictions, but we have to make a determination once they propose whether they are going to maintain the attendance area, increase the attendance area, or do away with the attendance area. He said those would all be proposals that we would have to consider and then react to as to whether or not that is feasible from our responsibility where all the other schools are concerned. Dr. Sconzo said if we can get to a place where we can define the parameters, and state these are the areas an applicant must respond to, to the Board's satisfaction, he felt they would be in a better place in anticipating all the questions we know have to be answered. Mrs. Parks asked if the Board could be provided with a list of these schools so they could know where we are on all these schools.
Mr. Bogle asked Dr. Sconzo if it caused him any discomfort that he had taken out the maximum number of programs that can apply for this? Dr. Sconzo said it did not because ultimately the Board will still have the authority and control over how many it will be. He said if it appears to be an excessive number, before the Board approves it, he believed they would have the opportunity to let the Board know and explain why he felt that way.
w
r
312
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-18 SUPERINTENDENT'S REPORT
r
(continued)
Mr. Bogle stated the schools will be subject to an internal audit and an external audit on an annual basis. He expressed hope that they would want to have a more aggressive budget monitoring process than that such as a quarterly analysis of some kind. He felt the three areas of greatest concern would be budget; the whole area of staff issues, making sure we're using good management with our staff and not creating circumstances that might result in legal or grievance problems; and quality of instruction. He said maybe they would want to have a more active monitoring to make sure they don't go a whole year before they find out there is a problem in one of these areas. Mr. Bogle stated he felt the applicants might need to know sooner if they had been selected, so that they would have time to refine their program with the staff maybe over a period of a year. Dr. Sconzo said the applicants would know by December 1, whether or not their applications are moving to the Board of Education for the Board's review. From that time forward as the Board considers and reviews the applications, the applicants will have clearly the opportunity to listen, observe, and even comment to the Board via Citizen's Comments. He said while we are involved in a planning process, the applicants will be very much a part of the process, not really having to wait to get a clue that there's a problem that needs to be reworked. He stated the process is over by March 15.
Dr. Crawford said as the Board negotiates between December to March, the process will be cleaned up considerably as well as the product. By March 15, they should be able to hit the ground running. Mr. Walker said in reality the Board will start working with applicants almost immediately in October, if they submit a reasonable application, so that by March, everyone is going to know where they stand. Theoretically, if they chose to, they could already start planning and doing some things in January. In response to a question from Mr. Walker, Dr. Sconzo said they could approve an application in January if it worked out that way. He noted all the timelines were set for the very latest dates, but there is nothing that precludes or says we cannot move quicker if we are prepared and ready to move quicker. Mr. Walker noted he just didn't want to set people up for failure because the Board did not give them time enough to do what they needed to do after it was approved. Mr. Bogle commented in the last month or so, they had done something to strengthen the traditional comprehensive middle school/high school with the academy plan at Hoover/John Marshall. He expressed hope that the idea can be replicated in other schools. He noted they were trying to create an environment where new and innovative ideas can be brought to the district and improve public school options and opportunities for all children. He reported there had been some comments made in the press that we're trying to be more competitive with the private schools. He said rather than viewing this as a competitive enterprise with the private sector, he hoped it is being viewed as an exciting array of activities to improve school options and opportunities for the children of our community.
PURCHASING
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - P)
R. #147 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH F EXCEPT ITEM G, TO BE VOTED ON SEPARATELY.
MOTION: SECOND:
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH P AS LISTED ON THE FOLLOWING PAGES VOTING ON ITEM G, SEPARATELY.
5^
313
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
PURCHASING AND GENERAL BUSINESS ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
M-19
(continued)
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0 Vote on Item G; ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye no no no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #148 APPROVAL OF ITEM G
MOTION CARRIED 4 aye, 3 no. Approval of Deregulation Application to Continue Bodine Elementary School Alternative In-School Suspension Program for the 1997-98 School Year, Approval of a deregulation application to continue the Bodine Elementary School alternative in-school suspension program for the 1997-98 school year. (Dr. Guy Sconzo)
B.
Interlocal Agreement with City of Oklahoma City to Provide Summer Recreation Programming for Schools Listed.
Approval of an interlocal agreement with the City of Oklahoma City to provide summer recreational programming for the following school sites: (Dr. Guy Sconzo) Mark Twain Capitol Hill H.S. Britton Hayes
C.
Madison Pierce M.L. King
Agreement Between the Oklahoma Department of Corrections, Kate Barnard Community Correction Center, and Oklahoma City Public Schools for Public Works Project Labor.
Approval to Purchase Refurbished Secondary Schools.
INTERLOCAL AGREEMENT WITH CITY OF OKLAHOMA CITY TO PROVIDE RECREATIONAL PROGRAMS
Longfellow Jefferson Jackson
Approval of an agreement between the Oklahoma Department of Corrections, Kate Barnard Community Correction Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed. (Terry Wolfe) D.
APPROVAL OF DEREGULATION APPLICATION TO CONTINUE IN-SCHOOL SUSPENSION AT BODINE.
Phone
Systems
for
Selected
Approval to purchase refurbished phone systems for selected secondary schools (9 high schools and 6 middle schools) to replace antiquated equipment at each site. This purchase in the total amount of $84,552.90 will be broken down as follows: (Dr. George Kimball)
AGREEMENT BETWEEN OKLAHOMA DEPARTMENT OF CORRECTIONS, KATE BARNARD COMMUNITY CORRECTION CENTER FOR PROJECT LABOR. APPROVAL TO PURCHASE REFURBISHED PHONE SYSTEMS
Comatrix Southeast Co. - Toshiba PBX equipment and associated electronics for 9 high schools @ 6,485 = $58,365.
ADI, Inc. - Telephone desk sets for 9 high schools @ $1,225 = $11,025. ADI, Inc. - Panasonic key system equipment, telephone desk sets and associated electronics for 6 middle schools @ $2,527.15 = $15,162.90. This expenditure will be charged to General Fund Account 711055-2620-532-000-0000-000-905.
60
J
f
314
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-20;
PURCHASING AND GENERAL BUSINESS
(continued)
Approval to Purchase a Refurbished Phone System for Use at Service Center.
APPROVAL TO PURCHASE A REFURBISHED PHONE SYSTEM FOR USE AT THE SERVICE CENTER
Approval to purchase a refurbished phone system for use at the Service Center. This purchase in the total amount of $26,247.50 will be broken down as follows: (Dr. George Kimball)
Comatrix Southeast Co. - Toshiba PBX equipment and associated electronics - $23,185 ADI,
Inc.
- 125 telephone desk sets @ $24.50 = $3,062.50
This expenditure will be charged to General Fund Account 711055-2620-532-000-0000-000-905.
Approval to Purchase Computer Systems for Use at Various Sites from Companies Listed.
APPROVAL TO PURCHASE COMPUTER SYSTEMS FOR USE AT VARIOUS SITES
Approval to purchase computer systems for use at various sites from the following companies who submitted the low quotations on specifications and/or general conditions (12 mailed - 8 returned): (Belphry Dean)
$
7,942.44 116,386.00 312,056.00 3,299.68 $ 439,684.12
Dell Computer Marketing Microage United Systems Comp USA TOTAL
These expenditures accounts:
APPROVAL TO PURCHASE 28 IBM WORKSTATIONS AND 1 IBM MULTIMEDIA COMPUTER FROM MICROAGE FOR THELMA R. PARKS ELEMENTARY SCHOOL.
APPROVAL OF MAINTENANCE AGREEMENT WITH COMPUTER CURRICULUM CORPORATION FOR NETWORK SUPPORT: DUNBAR ELEMENTARY SCHOOL APPROVAL TO REJECT Hi BIDS FOR ROOF 8EPAIRS AT EISENHOWER ELEMENTARY SCHOOL
are
to
be
charged
to
*723-511-1000-430-429-1060-000-365 711-059-2410-740-000-0000-000-000 TOTAL
$
*This expenditure has been approved Educational Grant and/or Program.
on
$
Approval to Purchase 2 8 IBM Workstations and Computer from Microage Infosvstems Services; Elementary School.
1
the
following
11,745.00 427,939.12 439,684.12
our
Federal
IBM Multimedia Thelma R. Parks
Approval to purchase 28 IBM workstations and 1 IBM multimedia computer from MicroAge Infosystems Services for classroom use in the Thelma R. Parks Elementary School. This expenditure in the total amount of $45,826 is to be charged to General Fund Account 711-000-1000-650-000-0000-000-012.
H.
Approval of Maintenance Agreement with Computer Curriculum Corporation for Network Support; Dunbar Elementary School Approval of a maintenance agreement with Computer Curriculum Corporation for network support for Dunbar Elementary School for the 1996-97 school year. This purchase in the amount of $8,163 is to be charged to account 723-511-1000-430-429-1050-000-190 and has been approved on our Federal Educational Grant and/or Program. (Belphry Dean) Approval to Reject Elementary School.
All
Bids
for
Roof
Repairs
at
Eisenhower
Approval to reject all bids for roof repairs at Eisenhower Elementary School. The project will be advertised and re-bid at a later date. (Terry Wolfe)
161
315
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
:m -2i PURCHASING AND GENERAL BUSINESS
(continued)
Approval to Purchase Vehicles Needed for Use by the Maintenance Department, Supply Department, and Superintendent's Office.
Approval to purchase vehicles needed for use by the Maintenance Department, the Supply Department, and the Superintendent's Office from the following companies who submitted the low quotations on specifications and/or general conditions (13 mailed - 5 returned): (Terry Wolfe) Fred Jones Ford Dub Richardson Ford H.D. Copeland International Trucks, TOTAL
Inc
APPROVAL TO PURCHASE VEHICLES WEEUEn FOR USE BY MAINTENANCE DEPARTMENT, SUPPLY DEPARTMENT, AND SUPERINTENDENT’S
office
:
$ 117,530.00 21,889.00 36,990.00 $ 176,409.00
These expenditures are to be charged to General Fund Account:
711-000-2600-740-000-0000-000-051 711-000-2523-740-000-0000-000-039 711-000-2321-740-000-0000-000-011 TOTAL K.
$ 117,530.00 36,990.00 21,889.00 $ 176,409.00
Approval to Award Contract for Installation, of New Heating and Air Conditioning System to Westfahl Construction, Inc.;____ King Elementary School. Approval to award the contract for installation of a new heating and air conditioning system at King Elementary School to Westfahl Construction, Inc., who submitted the low bid (2 received) . (Terry Wolfe)
APPROVAL TO AWARD CONTRACT FOR INSTALLATION OF NEW HEATING AND AIR CONDITIONING SYSTEM TO WESTFAH CONSTRUCTION, INC. FOR KING ELEM.
This contract will include:
$ 266,700.00
Base Bid - HVAC
Project Budget - $289,869 This expenditure in the amount of $266,700 is to be charged to Building Fund Account 721-105-4700-450-000-0000-000-283.
L.
Approval to Award Contract for Installation of New Heating and Air Conditioning System to Metro Mechanical Contractors; Putnam Heights Elementary School; Approval to award the contract for installation of a new heating and air conditioning system at Putnam Heights Elementary School to Metro Mechanical Contractors, who submitted the low bid (4 received). (Terry Wolfe)
APPROVAL OF HVAC SYSTEM CONTRACT TO METRO MECHANICAL CONTRACTORS FOR PUTNAM HEIGHT ELEMENTARY SCHOOL
This contract will include:
U
$ 359,000.00
Base Bid - HVAC
Project Budget - $466,771 This expenditure in the amount of $359,000 is to be charged to Building Fund Account 721-105-4700-450-000-0000-000-365.
(ITEMS M - P RELATE TO BOND ISSUE PROJECTS) M.
Approval to Award Contract for Installation of New Heating and Air Conditioning System to Metro Mechanical Contractors; Creston Hills Elementary School. Approval to award the contract for installation of a new heating and air conditioning system at Creston Hills Elementary School to Metro Mechanical Contractors, who submitted the low bid (2 received). (Terry Wolfe)
62
APPROVAL TO AWARI HVAC CONTRACT TO METRO MECHANICAL FOR CRESTON HILLS ELEMENTARY SCHOOI
â– r
316
MINUTES OP THE REGULAR MEETING OF MAY 19, 1997
PURCHASING AND GENERAL BUSINESS
(continued)
This contract will include:
Base Bid - HVAC Alternate # 1 - Replace Kitchen Hood TOTAL
$ 313,000.00 12,000.00 $ 325,000.00
Project Budget - $368,806
This expenditure in the amount of $325,000 is to be charged to Bond Fund Account 731-105-4700-450-000-0000-000-170. APPROVAL TO AWARD CONTRACT FOR INSTALLATION OF NEW HEATING AND AIR CONDITIONING SYSTEM TO AIR CONDITIONING SERVj INC., FOR DEWEY ELEMENTARY SCHOOL
N.
Approval to Award Contract for Installation of New Heating and Air Conditioning System to Air Conditioning Service, Inc.; Dewey Elementary School. Approval to award the contract for installation of a new heating and air conditioning system at Dewey Elementary School to Air Conditioning Service, Inc., who submitted the low bid (3 received). (Terry Wolfe)
This contract will include: $ 241,000.00
Base Bid - HVAC Project Budget - $278,911
This expenditure in the amount of $241,000 is to be charged to Bond Fund Account 731-105-4700-450-000-0000-000-185. APPROVAL TO PURCHASE FOLLY LOADED IDM FILESERVER FROM JOSTEN'S LEARNING INC FOR THELMA R. PARKS ELEMENFARY SCHOOL APPROVAL TO PURCHASE PRINTERS, FLATBED SCANNERS, AND PERIPHERAL SUPPLIES FROM MICROAGE FOR THELMA R. PARKS ELEMENTARY SCHOOL
O.
Approval to Purchase Fully Loaded IBM Fileserver Learning, Inc.; Thelma R. Parks Elementary School.
from Jostens
Approval to purchase a fully loaded IBM fileserver from Jostens Learning, Inc., for the Thelma R. Parks Elementary School. This expenditure in the total amount of $38,010 is to be charged to Proposition 2 Bond Fund Account 731-117-1000-740-191-1040-000-350. (Dr. George Kimball) Approval to Purchase Printers, Flatbed Scanners, and Peripheral Supplies from MicroAge Infosvstems; Thelma R. Parks Elementary School. Approval to purchase printers, flatbed scanners, and peripheral supplies from MicroAge Infosystems Services for the Thelma R. Parks Elementary School. These expenditures in the total amount of $8,191 are to be charged to Proposition 2 Bond Fund Account 731117-1000-740-191-1040-000-350. (Dr. George Kimball)
DISCUSSION Mr. Yeargain said he was confused by items K, L, M, and N, because two of them are listed as coming out of the Bond Fund and two of them are coming out of the Building Fund. Dr. Crawford responded the reason for that is we realize our Bond Account will need some shoring up from other sources. He said this year they were able to move considerable dollars out of the mid-term adjustment, and that's what that is about. Mr. Yeargain said that was fine with him. Mrs. Parks asked about item B, recommending approval of an interlocal agreement with the City of Oklahoma City. She asked if there was any reason why there were no schools listed from the Star Spencer area. Dr. Sconzo said this is coming from the City of Oklahoma City, and consequently it only involves schools that are in the City of Oklahoma City, not our total district. He said the Spencer area is its own municipality and Oklahoma City would not have jurisdiction over that area.
63
317
A
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-23 PURCHASING AND GENERAL BUSINESS
(continued)
Mrs. Parks asked what provisions they planned to make for summer programs for those students who are students in the Oklahoma City Public Schools who live in the Star Spencer area? Dr. Sconzo said the only provisions we have made is the summer school program which will be housed at Rogers Middle School. Other than that, the Board has not provided or made provisions for any kind of recreational programs at any of the schools.
Mrs. Parks said she cannot understand why they cannot work up some kind of agreement with the Spencer area to give recreational services for those kids out there. Dr. Sconzo said its not that we are not taking the initiative, but we didn't take the initiative with the City of Oklahoma City. They have initiated the proposal to us, and if Spencer and even Arcadia wanted to do something similar and would initiate it as a result of their parks and recreation program, we would be very amenable and excited to do likewise. Dr. Crawford asked Dr. Sconzo if we could at least make a call out there and tell them what is being done in Oklahoma City? He felt that might activate some progress there.
Dr. Sconzo noted they could do that, and in response to a question from a Board member, he affirmed that the City of Oklahoma City is financing this program.
Mrs. Parks asked in regard to item D, what a refurbished phone system is? Dr. Kimball explained it is a perfectly good warranted system, but is one that has been reworked. He said it is not purchased new from the manufacturer. He noted the cost of a new system from the manufacturer would be so prohibitive they could not do it.
Mr. Bogle noted he assumed the bids on item I were too high and that is why we are re-advertising. Dr. Crawford said that was true, and they are going to re-evaluate and come up with another system to use or possibly use some of the existing system and scab on to it. Mr. Bogle asked about Item G and Item 0, which are computer and computer related materials for the Thelma R. Parks Elementary School. He noted one is in the Bond Issue, and one is not. He said this is about a $90,000 expenditure and asked if this is consistent with what they had planned on spending for these materials, and why some of it was coming out of the Bond Fund and others coming out of the General Fund? Dr. Kimball said about six or eight weeks ago they had the opportunity to get a real good deal on IBM machines. He said at that time they had recommended the purchase of about 25 work stations for the Parks Elementary School computer lab. In addition, they recommended the purchase of six of those same machines with CD ROMs and multimedia stuff for the media area there. He said that is all that was recommended at that time because they were able to get a real good deal, and they said they would be coming back with the remainder of their budget to buy the file server and the associated peripheral equipment. He said they have now recommended that and the memo describes that the total purchase under proposition 2, assuming we get approval, to purchase the fileserver to drive the system and the peripheral devices that were described in the scanner and the printers that are necessary is about $98,000. He stated every school was allocated $87,500 in the proposition 2 Bond Issue, and the difference they allowed to go to $98,000 is because the $87,500 has been drawing interest over three and a half years. It was allowed to go with interest money above the $87,500 that was originally allocated in 1993.
Mr. Bogle said he challenged that because they had not allowed individual sub-accounts to draw interest in any other purchase he is aware of. He said there are projects to be done, and he would question whether or not interest is accumulating within those sub-accounts for
U
64
J
318
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-24 PURCHASING AND GENERAL BUSINESS
(continued)
those particular projects. Dr. Kimball said that is correct and the interest is for the entire amount of proposition 2, $7,500,000. He said that was accruing interest and as systems were purchased over about a year or a year and a half, the seven and a half million was accruing interest, then $6,000,000, and I used that as saying part of the interest that has accrued on the proposition 2 Bond money was allocated to make the difference between $87,500 and $98,000 for the recommendations of the Parks School.
Mr. Bogle asked what the percentage difference was between the two figures, $87,500 and $98,000? Mr. Bogle said he thought it was between 10 and 12 percent, and asked what the maximum they are allowed to earn with the Bond arbitrage? Mr. Kelly said it was about 4.5%. Mr. Bogle asked if there was any other school they had spent in excess of 12% over on proposition two purchases. Dr. Kimball said the interest money has been spent on one other occasion to purchase Follett library software for a large number of elementary schools. He said it was approved by the Board, and he thought the estimates some time ago were that we had over $280,000 worth of interest accumulated in proposition 2. He said he thought $40,000 had been spend on Follett software and another $10,000 now. Mr. Bogle asked how Item G relates to the $98,000 that will have been expended after we vote on Item 0? Dr. Kimball said item G is not money that is budgeted under proposition 2, but is money being recommended to be spent from the General Fund out of Educational Services in this year's budget money. Mr. Bogle asked if similar expenses were being made in other elementary schools for workstations and classrooms. Dr. Kimball said not to his knowledge. Mr. Bogle asked if there is a rationale for this recommendation? Dr. Crawford said because that will be a specialty school with an emphasis on technology and language. Dr. Sconzo said one of the specialty themes is computer technology, and they felt just a lab setup was not the program being envisioned, and they wanted to add two computers per regular classroom K-5. Mr. Bogle asked for clarification, if there is no other elementary school that has two computers per classroom available, but if an elementary school decided to become a technology specialty school, they would make a similar purchase for them? Dr. Sconzo said whether or not a school would take on a specialty like that would require the Board's approval. He said they would need to know before, whether or not we could afford to do the kind of program that was being envisioned.
Mr. Bogle asked if the $45,826 was a part of the original budget of the school that had already been approved, or if it is new money? Dr. Sconzo said it is General Fund school equipment money in the Educational Services budget that was not earmarked for any particular school, but rather to provide instructional equipment to schools on an as needed basis. He noted this amount would constitute a little less than what it appears Educational Services will finish the year with, therefore he was able to bring it forward as a recommendation. Mr. Bogle asked why two instead of one or three? Dr Sconzo said three would be the ideal, but they could not do three, Mr. Bogle asked if he was concerned that it might raise equity questions with other schools in terms of availability to exposure to technology. Dr. Sconzo said he was not. Mr. Bogle asked him to help them understand this, because it seemed to him that it might. Dr. Sconzo said he believed all the elementary schools have a number of computers beyond the computers provided by proposition two of varying quality and varying age from business donors, from schools deciding to purchase computers with their funds, PTA provided computers, etc. He said given that, he did not see an equity problem.
65
319
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-25
PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Bogle said using the North Highland School for an example, the availability of materials to the children in that school as compared to the children in this school. He asked if they were creating a problem in terms of what appears to be the possible inequitable distribution of opportunity through the placement of technology? Dr. Sconzo stated using that as an example, the North Highland School would certainly not enjoy the number of computers that this school would have when the school opens in August. He said his rationale for that has to do with the specialty program as well as this school is accessible through an application process to children all over the district.
Mr. Bogle requested item G to be voted on individually.
CERTIFICATION STATEMENT(S)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the contract for installation of a new heating and air conditioning system at Gatewood Elementary School, including annex building in the Board of Education Meeting agenda of May 19, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. Te
WczLfe
Date I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the contract for installation of a new heating and air conditioning system at King Elementary School in the Board of Education Meeting agenda of May 19, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Mr. Terry Wblfe Date
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the contract for installation of a new heating and air conditionincr system at Creston Hills Elementary School in the Board of Education Meeting agenda of May 19, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. Ter
Date
66
Wctlf e
A
320
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
M-26 STATEMENT(S) OF CERTIFICATION
knowledge that the the purchase of a loaded IBM fileserver from Jostens Learning Inc. . for th^ Elementary School in the Board of Education Meeting agenda of May 19, 1997 xs proper in alj, respects and is within the guidelines for the projects approv by the electors of this district in the October 12, 1993, bo , Elect^n.
I
hereby
certify
to
the
best
of
my
rge Kimball Date
r/z '^'7
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of printers, flatbed scanners, and peripheral supplies from MicroAge Infosvstems Services for the Thelma R. Parks Elementary School in the Board of Education Meeting agenda of May 19, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in thj^ October 12, 1993, Bond Election.
Dr. George Kimball /7 ^^7 Date
67
321
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-27
AND
PERSONNEL
1.
ENCUMBRANCES
Approval of items la, lb, and Ic as listed below. & Mr. Belphry Dean)
MOTION: SECOND;
(Dr. Vern Moore
Terri Silver Michael Carter
APPROVAL OF PERSONNEL AND ENCUMBRANCES ITEMS lA, IB, AND 1C.
MOVE FOR APPROVAL OF ITEMS lA, IB, AND 1C AS LISTED BELOW. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
Note; a.
Mr. Carter left before the vote on this item at 9;55 p.m.
Approval to Issue 1996-97 Purchase Orders for June, 1997 Payroll.
Approval to issue 1996-97 purchase orders to encumber the following payroll for June, 1997. AMOUNT
P.O. NO.
FUND
OCAS CODE
9720052
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$9, 600,000.00
7-21-000-5300-100
$
150,000•00
7-22-000-5300-100
$
500,000.00
7-23-000-5300-100
$
850,000.00
9720053
9720054 9720055
Ratification of April, 1997, Payrolls. Approval for ratification of April, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1996-97 1996-97 1996-97 1996-97
General Fund Salary Building Fund Salary Federal Funds Salary Child Nutrition Services Fund Salary
$ 9,115,468.69 $ 105,583.62 $ 688,487.67 $ 416,949.11
Approval of Personnel and Encumbrances as listed on the following pages. DISCUSSION Mrs. Parks questioned several encumbrance items. She requested information on teachers who were taking a foreign language class.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
68^
f
322
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 L. 1—
M-28
PERSONNEL AND ENCUMBRANCES
r
(continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (31-9711865 through 11-9712795) written during the period 4/29/1997 through 5/12/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9711865 to 9712795 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VanDerBurg Internal Auditor
69"
Date
323
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 =u
M-29
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME CHILD NUTRITION:
Donna Beasley LaJuan Beatty
Alecia Devera Jeanie Ford Jennifer Forshee Mary Grissom Karen Parker
Maria Ramirez Wanda Rankin
Sarah Sanders Debra Youngblood
MAINTENANCE:
Diane Brown
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE STEP/LANE DATE
Jackson 04/15/97 Entry Kitchen Asst
ANNUAL SALARY
471/01
$ 4,480.00
Hoover 04/15/97 Entry Kitchen Asst
471/01
4,480.00
Hawthorne 04/15/97 Entry Kitchen Asst
471/01
4,480.00
Mark Twain 04/21/97 Entry Kitchen Asst
471/01
4,480.00
Classen 04/16/97 Entry Kitchen Asst
471/01
4,480.00
471/01
4,480.00
Star Spencer 04/21/97 Entry Kitchen Asst
471/01
4,480.00
471/01
4,480.00
Sequoyah 04/23/97 Entry Kitchen Asst
471/01
4,480.00
471/01
4,480.00
Rockwood 04/11/97 Entry Kitchen Asst
471/01
4,480.00
Groundskeeper / Relief Custodial Worker
160/01
$10,302.00
Star Spencer 04/23/97 Entry Kitchen Asst
Jefferson 04/29/97 Entry Kitchen Asst
Webster 04/28/97 Entry Kitchen Asst
04/22/97
19
70
A
r
324
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-30
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
FAMILY LEAVE:
HEALTH SERVICES:
Sandra Garrett
John Marshall School Nurse
05/07/97
TERMINATION FROM LEAVE OF ABSENCE:
CERTIFIED:
Laura Hines
Polk Kindergarten Teacher
04/25/97
20
71Z
325
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-31
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
ELIMINATION OF FOSI* ?IONS:
PROFESSlONAL-TECHNKiAL: Hazel Compton
Mary Jo Smith
CLERICAL:
Janie Jones
NOTICE OF DISMISSAL •»
Title I 06/30/97 Parent Involvement Facilitator
Title I 06/30/97 Parent Involvement Facilitator American Indian Student Services Indian Ed Spec
05/30/97
Heronville Custodial Worker
04/21/97
Shidler Kindergarten Teacher
05/30/97
CUSTODIAL:
John Hawkins
RETIRING:
CERTIFIED:
Phyllis Hall
Johnnie Johnson
Barbara Lyday Marcus Lyday
Sue Salladay Edith Thomas
Star Spencer PE Teacher
05/30/97
U.S. Grant CVET Teacher
06/06/97
Eisenhower 5th Grade Teacher
05/30/97
Shields Heights 1st Grade Teacher
Wilson 2nd Grade Teacher
21
72
05/30/97
05/30/97
-
f
326
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-32
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
RETIRING, oont'd:
CHILD NUTRITION:
Beulah Ames
Barbara Anson
Marilyn Helms
Nancy Voight Martha White
CLERICAL:
Florence Smiley
CUSTODIAL:
Nathaniel Bennett
MAINTENANCE:
Vernon House
Sequoyah Cafeteria Manager
05/30/97
John Marshall Kitchen Assistant
05/30/97
Northwest Classen 05/30/97 Kitchen Specialist
John Marshall Cafeteria Manager
05/30/97
Arthur Cafeteria Manager
04/30/97
U.S. Grant Attendance Clerk
06/10/97
Harding Head Custodian
06/27/97
Control Room Data/Security Tech
06/30/97
22
73
327
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-33
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME CERTIFIED:
James Arnett
Carola Botello
Christopher Cayot Cynde Hatfield
Laura Hoog
Janes Hughes
Charlotte Jackson
Sheryl Kishore
Michelle Matthews
Suzanne Milligan
Laura Moore Donna Nall
Emily Neeld
Donald Oliver
Karen Paruolo
Monica Powell
Tammy Stewart
Traci Sutton
Dana Wade
MeIva Wharton
SITE/ASSIGNMENT
EFFECTIVE DATE
Jefferson/Entry Kitchen Assistant
04/24/97
Jefferson/Math Teacher
05/30/97
Douglass/Cosmetology Teacher Lafayette/5th Grade Teacher
Stonegate/3rd Grade Teacher
06/06/97
05/30/97
05/30/97
Fine Arts/Vocal Music
05/30/97
Douglass/SED Teacher
05/30/97
Polk/LD Teacher
Coolidge/5th Grade Teacher
05/30/97
05/30/97
Jackson/LD Teacher
04/30/97
Lafayette/Kdg Teacher
05/30/97
Polk/4th Grade Teacher
05/30/97
Westwood/T-l Teacher
Willow Brook/Kdg/EDK Teacher
Wilson/5th Grade Teacher
Alter Ed Fac/MR/SLD Teacher Star Spencer/Band Director
05/30/97
05/30/97
05/30/97
05/09/97
05/30/97
Special Services/Speech-Lang Path
05/30/97
U.S. Grant/Business Teacher
05/09/97
John Marshall/Counselor Assist
06/06/97
Dunbar/Pre-K/Kdg Teacher
05/30/97
CLERICAL:
Bettye Adams
Lorrie Bills
Lee/Bilingual Assist
23
74
05/15/97
328
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
U !~ h
M-34
PERSONNEL 2VND ENCUMBRANCES (Continued)
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CLERICAL, coat'd:
Cheryl Blanchard
Gloria Hidalgo
Leah Hunt
Laura Bon Luong
LaDonna Myrick
Frank Nguyen
Alicia Overall
Eugene Field/EDK Assist
Moon/Bilingual Assist
North Highland/EDK Assist
Monroe/Asian Bilingual Assist
04/15/97
05/30/97
04/18/97
05/15/97
Gatewood/.5 Preschool Assist
05/27/97
Star Spencer/Financial Secretary
04/23/97
Johnson/Custodian
05/02/97
NEHS/Bilingual Assist
CUSTODIAN:
Geraldine Childress
Paul Parker
Linwood/Custodian
24
05/08/97
329
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997
REPORT
EDUCATIONAL
1.
M-35
(when scheduled)
Title VII Foreign Language Grant Program (Dr. Guy Sconzo/Gracy Taylor)
It was announced there would be no educational report for this meeting. UNFINISHED
1.
BUSINESS
Approval to award the contract for installation of a new heating and air conditionincr system at Gatewood Elementary School, including annex building, to K.J. McNitt Construction, Inc., who submitted the low bid (6 received) . This item was postponed at the May 5, 1997, Board of Education meeting. (Terry Wolfe)
This contract will include: Base Bid Alternate # 1 Alternate # 2 TOTAL
u
New HVAC-Main Building Annex Building Renovate Kitchen Hood Carbon Monoxide Detectors
$ 214,500.00 58,000.00 9,500.00 5,000.00 $ 287,000.00
Project Budget - $420,629.00 The expenditure of $229,000 is to be charged to Bond Fund Account 731-105-4700-450-000-0000-000-240. The expenditure of $58,000 is to be charged to Building Fund Account 721-1054700-450-000-0000-000-240. MOTION; SECOND;
Kenny Walker Tom Yeargain
MOVE FOR APPROVAL TO AWARD THE CONTRACT FOR INSTALLATION OF A NEW HEATING AND AIR CONDITIONING SYSTEM AT GATEWOOD ELEMENTARY SCHOOL, INCLUDING ANNEX BUILDING, TO K. J. MCNITT CONSTRUCTION, INC. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye no aye
MOTION CARRIED 5 aye, 1 no. DISCUSSION Mr. Yeargain asked if this is for rooftop units or for the original HVAC hot water system? Mr. Terry Wolfe, Director of Business Services, responded this is the system Mr. Elliott described at the last meeting, which is a split system. In response to another question from Mr. Yeargain, Mr. Wolfe said it has the unit ventilators in the building. Mr. Yeargain asked if they have any comparison on what the difference in the cost would be? Mr. Wolfe stated, according to Mr. Elliott, it would be an additional $10,000 to $12,000. He said the boilers would be continued in use, and the only portion that would be discontinued would be the portion that feeds the unit ventilators in the annex. Mr. Yeargain said it looked like to him it would be just as cheap to run this with the hot water than with the rooftop.
R. #149 APPROVAL TO AWARD HVAC CONTRACT FOR GATEWOOD ELEMENTAR: TO K.J. MCNITT CONSTRUCTION, INC.
330
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-36
UNFINISHED BUSINESS
(continued)
Mr. Walker ask for clarification as to whether the air conditioning for the annex building could be paid for out of Bond Fund money. He said he understood the money for the annex is now going to be taken from the Building Fund Account and not out of Bond Fund. Mr. Wolfe affirmed this and noted they did seek a legal opinion on that question. He said it was confirmed the full project could be funded legally through the Bond Funds, but to prevent any questions or concern about interpretation, they were bringing it back to separate the annex portion and place that through the Building Fund.
Mr. Walker stated that is basically mid-term adjustments funds that had been set aside to help with the Bond Fund money anyway. Dr. Crawford said that was true. Mrs. Parks asked if Mr. Elliott had said at the last meeting that they were going to take the whole system out and install a new system. Mr. Wolfe said the use of the unit ventilators that had been placed in the annex previously would be discontinued. Mrs. Parks asked if she misunderstood what was said? She thought he made the remark they were going to take the whole system out. She asked for clarification on this.
Dr. Crawford stated what Mr. Elliott was addressing at the last meeting is that we could have put rooftop units on the annex, but we had to put a split or DX system on the multi-story school. Rooftop units just would not work there. Dr. Crawford reported Mr. Elliott had said he had rather not have roottop units on the annex for aesthetic purposes. Mrs. Parks said he said he did not think we would want rooftop units on Gatewood.
Mrs. Parks asked what would be done with the unit that would come out of Gatewood? Dr. Crawford said according to Mr. Elliott- they did not have to take those unit ventilators out of that facility. He said they would be there to use in case one goes bad in another school. Mrs. Parks said she thought this was totally inappropriate for them to expend that money to replace a system that is working and has been working for over a year. Dr. Crawford noted the air conditioning is not working there. Mrs. Parks asked about the heating. Mr. Wolfe said the split systems would provide the heating and the cooling.
Mrs. Parks said they had gone to the public and said one thing and here we are going back and saying something totally different.
NEW
BUSINESS
(NONE) CITIZEN S'
COMMENTS
(NONE) BOARD
M E M B E R S'
COMMENTS
Mr. Bogle said there had been some patron concerns about a specific playground at North Highland Elementary School. He noted there was some correspondence from patrons about the safety of the playground. Dr. Crawford noted the concerns had been responded to. He said Mr. Jim Cross, Director of Building and Grounds, and Mr. Wolfe had personally inspected this playground and the following day they had people out there to repair. He said there were some swing seats missing, and few other minor things.
77
331
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-37
BOARD MEMBERS' COMMENTS
(continued)
Mr. Bogle said he would like to know what the systematic procedures are in observing safety concerns in schools, and whose responsibility this is. He asked also, if they were able to allocate any more dollars to schools that haven't had the kind of investment that some of the Bond Issue schools have for fundamental kinds of safety issues. He asked who is responsible for reporting these things? Mr. Bogle stated he was uncertain about the teacher/coach issue, and was not sure he understood the issues. He thought it might be helpful if the district would make an attempt to respond to some of the concerns that have been raised.
Mrs. Parks commented on a report the Board had received in their packet regarding suspended students. She said the number is very high and represents minority students that are being suspended from school. She said if this is reflective of what is actually going on in the schools, she thought the problems need to be addressed in the lower grades before the students get to the middle schools. Mr. Bogle complimented the district on the photographs that are being displayed around the Administration Building. He noted it was a great reminder of why we are here.
I N
OPEN
MOTION: SECOND:
SESSION
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF THE 1997-98 PROCEDURAL AGREEMENT BETWEEN THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89 OF OKLAHOMA COUNTY AND THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES. ROLL CALL
Mrs. Puckett, Walker, Mr. Mr. Yeargain,
MOTION CARRIED
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye d^stain aye
R. #150 APPROVAL OF 1997-9{ PROCEDURAL AGREEMENT BETWEEN THE BOARD OF EDUCATION AND THE OKLAHOMA CITY FEDERATION OF CLASSIFIED EMPLOYEES.
5 aye, 1 no.
DISCUSSION Mrs. Parks said she was not present in the executive session when this item was being discussed so she would be abstaining. Mr. Bogle said she could step away from the table and just not be present at the table when the vote is taken. Mrs. Parks said she was not going to move, but would just abstain. Mr. Bogle asked that the records show 5 aye and 1 no. Mrs. Parks asked why the vote would reflect a "no" vote? She said she abstained and did not think it should be declared a "no" vote.
ADJOURNMENT There being no further business, the meeting adjourned at 10:27 p.m. The motion for adjournment was made by Kenny Walker and seconded by Terri Silver. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, no; Mr. Yeargain, aye; and Mr. Bogle, no. Motion carried with 4 aye, 2 no.
THEREUPON THE MEETING WAS ADJOURNED.
78
R. #151 ADJOURNMENT 10:27 P.M.
332
MINUTES OF THE REGULAR MEETING OF MAY 19, 1997 M-38
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
s
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
the
by
Board
of
Education
this
yW
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Wi^ess my hand and seal of this School District this C I 1997.
of Education
(SEAL)
79
day
333
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY,
OKLAHOMA,
M-1
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 2, 1997, AT
6:00 P.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
President Member Vice President Member Member Member
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 6:08 p.m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, five (5) members of the Board were present. Mrs. Thelma R. Parks arrived at 6:24 p.m. Mr. Tom Yeargain was absent from the meeting.
EXECUTIVE MOTION; SECOND;
SESSION
Terri Silver Kenny Walker
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A; A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C; A DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO 25 O.S. ยง307 (B) (4) . ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
The Board went into Executive Session
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; Terry Wolfe, Director of Management Operations; Tammy Carter, Associate Counsel; and Rosa Lambeth, Board Clerk.
R. #152 EXECUTIVE SESSION 6:09 P.M.
334
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
M-2 IN R. #153 RECONVENE IN OPEN SESSION 7:12 P.M.
OP E N
MOTION: SECOND;
SESSION Thelma R. Parks Terri Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs. Puckett, Walker, Mr. Mr. Carter,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
The Board reconvened at 7:12 p .m.
Mr. Michael Carter, District 6 Board Member, gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
(NONE)
MINUTES
VPPROVAL OF IINUTES FOR MAY, L997 TABLED UNTIL JUNE 16, 1997 MEETING
NOTE;
OF
PREVIOUS
MEETING (S)
Action on approval of the minutes was tabled until the June 16, 1997 regular meeting of the Board.
MOTION! SECOND! MOVE FOR APPROVAL OF THE MINUTES OF SPECIAL BOARD MEETING, MAY 2, 1997, REGULAR BOARD MEETING, MAY 5, 1997, AND REGULAR BOARD MEETING, MAY 19, 1997.
DISCUSSION
Mrs. Parks stated she had abstained on one of the issues in the minutes and the Chair declared that vote to be a "no" vote. She challenged this, and said she could not see how anybody can change a member's vote from an "abstention" vote to a "no" vote. She noted she wanted the record to reflect that the vote listed as "no" is not her vote. Her vote is an "abstain" vote. She asked that future minutes reflect the observation she is making at this time.
Mr. Bogle said that change will be made if the Board votes to approve the minutes. Mrs. Silver said regarding that issue, she understood the minutes to be a time capsule as to what happened at the meeting, and if that vote is going to be changed, she would like to see discussion added of the chair ruling that a "no" vote and Mrs. Parks objection to that.
Mr. Bogle said he thought that was currently reflected in the minutes. The Board was unable to find the discussion in the minutes. Mrs. Parks said she thought it had to do with the vote on the procedural agreement. Mr. Bogle asked that action on the approval of these minutes be postponed until the next regular meeting of the Board of Education giving staff of the district an opportunity to locate the item. As there were no objections, action on the approval of the minutes was tabled until the next regular meeting.
335
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
CITIZENS
M-3
COMMENTS
David Gray, AFT-OCFCE, thanked the Board for asking serious Mr. questions at the last Board meeting concerning the budget. Gray spoke regarding the outsourcing of the custodial services to the district. He asked the Board to reconsider and rescind this action, and redirect those funds back into the classroom. 2.
Dana Howard, patron at Eisenhower Elementary School, spoke in regard to problems at that school. She asked that someone show concern and meet with a group of parents to discuss these issues.
3.
Shirley Martin, patron at Eisenhower, presented concerns regarding her son at Eisenhower School.
4.
Larry Long, patron at Eisenhower, concerns at Eisenhower School.
5.
Roosevelt Milton, NAACP, had concerns with problems at Eisenhower School and the outsourcing of custodial services.
6.
Terry Harris, patron, had very favorable comments to make about the "Honors Academy" at Hoover and John Marshall. He encouraged other schools to have this program also. He noted he is not interested in these schools being "enterprise schools." He stated athletics are a big part of their school, but they also stress academics.
7.
Jemal Abdul Aziz, Executive Director of the Hundred Blackmen's Coalition Youth Apprenticeship Program, spoke of concerns with the custodial issue and Hoover Middle School.
8.
Jim Huff, patron, presented issues relating to "Religion in the Public Schools," a pamphlet he had given to Board members along with other information. He warned against the religious amendment being considered in the Congress of the United States. He invited Board members, administrators, and teachers to a meeting regarding these issues on Tuesday, June 17, 1997 at Metro Tech.
9.
Shade Neely, American Building Maintenance, said his questions and comments would be better served to ask at a later time.
10.
Mrs. Babali, patron, presented concerns regarding her child at Hawthorne Elementary School and what she felt was a lack of concern on the part of those who are in charge.
11.
Ted Metscher, AFT, said he agreed with Terry Harris, that the district has some marvelous teachers that are coaches. The concern he spoke of was coaches having to give up their planning time, and teachers having to be teacher/coaches. He noted he supported Mr. Gray on the issue of contracting out custodial services.
spoke
about
suspensions
and
DISCUSSION
Mrs. Carter, Associate Counsel, said she had just been informed a lawsuit had been file relative to some activity at Eisenhower. She asked that the conversation regarding Eisenhower be limited until she had time to look at the lawsuit and assess it. Mr. Bogle met with parents with concerns regarding Eisenhower School at the back of the auditorium.
Mrs. Parks asked if the Superintendent had responded to parents who came to the last meeting to register concerns about Eisenhower School? She noted she thought the people who came to speak should receive a response. Mrs. Silver suggested the Superintendent send copies of the letters sent to citizens who spoke to the Board members. Mrs. Silver asked that anyone who is a party to a lawsuit in this matter not speak to the Board tonight according to Board policy.
f
336
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
M-4 M E M B E R S'
BOARD
BUSINESS/COMMENTS
RECOGNITIONS
1.
Recognition of Patrece Matthews, John Marshall High School, for being selected to participate in the Summer Bridge Program, sponsored by the Oklahoma Alliance for Minority Participation in Science, Mathematics, Engineering, Technology, and Education.
2.
Recognition of Kim Eudy-Race, West Nichols Hills Elementary School, for being selected to participate in the 1997 Colonial Williamsburg Summer Institute in Early American History.
3.
Recognition of the principals who made a Great Expectations presentation to delegates at the President's Summit. Lee Roland, Kaiser Elementary School Rochelle Converse, Stonegate Elementary School Dr. Delores Parker, Garden Oaks Elementary School
4.
Recognition of Eddie Griffin, Director of Athletics, for receiving three citations from the State of Oklahoma for strong support of athletic programs in our District.
BOARD MEMBER COMMENTS Mrs. Puckett requested that item H of Purchasing and General Business from the May 5, 1997 Regular Board Meeting, and item C, Purchasing and General Business from the May 19, 1997 Regular Board Meeting, be placed on the agenda at the next regular Board meeting. She also requested that a motion to reconsider those items be placed on the agenda at the next regular Board meeting.
BUSINESS
1.
Approval of recommended revisions to Board policy B-24; BOARD MEETING PROCEDURES, as shown on the following pages. (Postponed at the May 19, 1997, Board meeting) (Tammy Carter)
MOTION: SECOND: I. #154 APPROVAL OF lECOMMENDED ?EVISIONS TO SOARD POLICY B-24: JOARD MEETING PROCEDURES.
Jennifer Puckett Kenny Walker
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY B-24: BOARD MEETING PROCEDURES, AS SHOWN ON THE FOLLOWING PAGES.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
aye aye no
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye djdLctili aye
MOTION CARRIED 4 aye, 1 no. and 1 abstain.
DISCUSSION
Mrs. Parks stated in regard to this policy, the last statement underlined in that paragraph on page 23, Voting Method, she needed some justification in making that decision. She said she hoped the Board would not approve that all abstentions shall be recorded as "noes." She stated it appeared to her that in all documents you record the "aye" votes or "no" votes as such, and if there is a vote to abstain, that is also recorded as an "abstention" vote. She said she did not have any background information that would allow an abstention to be recorded as a "no" vote. She said parliamentary procedure did not permit it. She explained that on items where she does not always agree with the issues of a particular motion, and she does not really oppose the motion, she would like to abstain. She said she hoped the Board would delete that particular part of this Board Policy. She noted also, that she had trouble with this policy where the conflict deals only with contracts.
337
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Walker said in regards to this motion, this is a public body and we need to either vote things up or down. He did not feel the Board should be able to pass or abstain on votes. He said he would prefer a policy that would just say we're not allowed to pass or abstain, but have to vote "yes" or "no."
Mr. Bogle reminded that there is a motion on the floor and it is represented in the language as it's presented in the agenda. He said if there is a desire to change that language, formal action of the Board would be required either through a friendly amendment or through a formal vote of the Board. He said that would require a second and then a vote of the Board.
Mrs. Parks said she would continue to abstain in those areas where she did not feel she could completely support it. She said if the Board continues to do this she will challenge it. She said if a member challenges a decision of the Chair, the Chair must at that time poll the vote with members of the Board. With a two-thirds vote, it can be overruled. She said otherwise no one person on the Board has a right to change a members vote. She said she wanted the record to reflect that she wanted them to use the vote to abstain for what it is, just abstain, but do not consider it as a "no" vote. She asked what justification the Board had if they chose to do this? Mr. Carter called for point of order that according to PolicyB-24, we may not abstain, but votes must be cast as "aye" or "nay.
Mrs. Tammy Carter, Associate Counsel, said B-24 did address abstentions with regard to conflict on page 202.
Mr. Bogle noted he did not recognize the point of order, and the Board vote will stand. He said, however, if the B-24 is passed, the language in the chairs opinion has removed ambiguity from the question. He asked Mr. Carter what his vote was? Mr. Carter said "no." Mr. Bogle commented that one of the principal responsibilities of the President of the Board is to conduct orderly meetings. He noted this is done by following procedures which are gained from a number of places. He said partially from the law, partially from tradition, partially from our policies, and partially from rules of order established before us. He said he recognizes the changes in B-24 and henceforth these changes will be part of the practice of this Board. 2.
First reading of recommended revisions to Board Policy HEARING PROCEDURES, as sho5tfn on the following pages. (Tammy Carter)
B-28;
DISCUSSION Mrs. Parks asked for clarification on the last sentence on page 9 of 9 of this policy. Mrs. Carter said that sentence was taken out of policy B-09, to address one of two situations where conflicts arise most frequently. One being with regard to contracts and the other with regard to issues that may possibly come before the Board in the form of some sort of a due process hearing. She said what the policy says is that if a Board member believes he or she has received information that would not allow that person to be fair and impartial, that person should disclose that before the Board. If the Board determines such information has made it difficult for the Board member to render a fair decision, then the Board member may be excused from participating in the hearing. She said it left a lot of discretion to the Board member.
Mrs. Parks asked how the Board would determine the Board member had some information that member is not revealing. Mrs. Carter said there is nothing in the policy that would require the Board to go behind and find out what information an individual Board member has. She noted this would allow individual Board members who, for whatever reason, have been provided with some information that they don't feel comfortable with, to basically recuse himself or herself from hearing a certain situation.
FIRST READING OF RECOMMENDED REVISIONS TO BOARl POLICY B-28: HEARING PROCEDDREJ
338
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Parks said when she sees the statement which says, determines," that throws up a red flag.
"if the Board
Mrs. Carter said her interpretation of it would be that determination would not be made unless the individual Board member became uncomfortable with some information they had received and brought it to the attention of the Board. Mrs. Parks asked if it would require a vote of the Board to determine whether or not that person should disqualify himself at a hearing and on a vote? Mrs. Carter said she could not say that for sure, but she thought it would be more a decision made by that individual Board member unless it was very obvious there was a conflict, and the Board member did not want to exercise the judgement to recuse him or herself.
Mrs. Parks said she just did not want someone to say to a Board member we think you have some information that this Board would determine you cannot make a fair and impartial decision. Mrs. Silver said she thought in regard to the issue Mrs. Parks brings up that whether or not the board interprets it as today, sometime in the future someone will interpret it that the entire Board of Education could determine an individual may have too much information. She suggested if the Board did not want that to be the case, it should be reworded or taken out.
Mrs. Parks asked that this be taken into consideration when this policy is brought back in its final form. She said she did not know how any person on this Board could determine what a Board member knows without that Board member expressing it.
339
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
H-7 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
BOARD MEETING PROCEDURES QUORUM
A
majority
of
the
Board
shall
constitute
a
for
quorum
the
transaction of business. RULES OF ORDER Except as otherwise provided by law,
Department conducted
of
in
Education, accordance
or
by
with
the
by regulation of the State Board,
Robert's
Rules
meetings of
shall
Order,
be
Newly
Revised. SUSPENSIONS OF RULES OF ORDER
Amendments, alterations, corrections, or repeal of the rules may be made, or their operation may be suspended for the meeting,
at any
regular or special meeting of this Board by vote by a two-thirds (2/3) majority of Board members present.
REOPENING AN ISSUE No question decided by the Board shall be raised again for one
calendar year thereafter except: A.
When a motion to reconsider is made by a member who voted with the majority on the original question; or
1 of 3
82
340
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-8
BOARD MEMBERS' BUSINESS/COMMENTS
B.
r
(continued)
When permission to reintroduce the motion is granted by a majority of members of the Board present.
VOTING METHOD
Votes
on
all
motions
"ayes" and "noes". and recorded.
and
resolutions
by
recorded
as
The vote of each member must be publicly cast
All motions shall be carried by a majority of the
members present who cast a vote.
"noes" .
be
shall
7\bstentions shall be recorded as
Board members—should abstain from -voting ONtrY if—they
have—a—conflict—of—interest—with—respect—to—the—motion—or
resolution.—An abstention,—because of a conflict of interest,—io
only—appropriate—where—a—Board—member's—personal—or—financial interest------in----- a----- mabber------conf-hiots--- with----- his/her--- official
responsibility.--- Prior—to—discussion,—the—Board—member—aha 11
announce—that—a—confiict—of—interest—exists .---- if—a—conflict—of interest—exists,---- the—Board—member—shall—also—refrain—from
participating—in—any—debate—or—discussion—concerning—the—issue until after—the motion is voted on.
VOTING WHERE THERE IS A CONFLICT OF INTEREST If a Board member has a conflict of interest,
with regard to a
contract where he/she or an immediate family member has a personal
or
pecuniary
interest,
that
member
surrounding the conflict immediately.
should
divulge
the
facts
Legal Counsel will then make
2 of 3 (B-24) 83
10
341
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-9
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
3- determination as to whether or not such a meiriber hss a conflict. If there is a conflict,
the Board cannot legally vote to approve
such a contract and should refrain from further consideration of the matter.
If no conflict
is present^
the Board can legally
consider such a contract.
ORDER OF VOTING Board members
shall vote
in Board District order
(1 through 7)
except for the president of the Board, who shall vote last on all action items.
Board members may not pass,—but must—vote—“aye"—err
“no"—unless—obey—have—previously—announced—that
a—conflict—erf
interest exists and that they will-"abs-tain''' ’ from voting-because of
the conflict.
Cross Reference:—Policy B-09
3 of 3 (B-24)
84
11
342
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-10
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
5-27-97 B-28
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
90« NORTH KLEIN. OKIAIIOMA CITY, OK 7.3106
"Establishing Ejecellence"
ADOPTED:
12-17-79 REVISED:
§"'■6-^4:
HEARING PROCEDURES Employees are provided with the right to hearings before the Board. Hearings shall be conducted in accordance with the procedures contained herein. A.
PRESIDING OFFICER
The president of the Board shall preside at all hearings before The president may appoint the Board's attorney to
the Board.
The hearing officer shall rule on all procedural and
preside.
evidentiary matters and interpret the law to assist the Board. Board members shall sit as finders of fact.
ultimate decision maker
as
the law
to
and
The Board is the
the
facts
of each
case. B.
PARTIES One
requesting
a
grievance
hearing
shall
be
the
"grievant."
Anyone else requesting a hearing shall be the "appellant."
One
defending any action before the Board shall be the "respondent."
The
parties
following
hearings
before
appellant's
the
will
the
Board;
(grievant's)
permitted
be
and
participate
in
grievant;
the
representatives;
the
appellant
witnesses
to or
respondent; respondent's witnesses and representatives; and the Union, alleged
if a violation of the Collective Bargaining Agreement is and
the
Union
does
not
represent
the
appellant
(grievant).
85
12
1 of 9
343
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
=4 BOARD MEMBERS' BUSINESS/COMMENTS
C.
(continued)
CONFLICTS BETWEEN POLICY AND NEGOTIATED AGREEMENTS
In
the
a
event
Collective
Bargaining
Agreement
an
addresses
issue which directly conflicts with this policy, the Collective
Bargaining Agreement shall govern the hearing or its attendant
procedures. D.
HEARING DATE
Board
The
responsible
for
scheduling
all
The hearing date will be scheduled to provide the
hearings. parties
be
shall
Clerk
Hearing dates shall
reasonable time for preparation.
be set in accordance with state law and/or Board Policy and may be extended by agreement of the parties.
E.
REPRESENTATIVES five
Within shall
notify
(5)
days
one
of
the
scheduled
another
and
the Board
hearing, Clerk
the
if an
parties
attorney
will represent them at the hearing. P.
PROCEDURAL ISSUES If
any
Board
party can
desires
to
raise
procedural
conducting
without
decide
a
an
which
issue
evidentiary
the
hearing,
they may do so before opening statements are made or prior to the date of the hearing.
not be limited to, lines
listed
attorney
will
in be
Procedural issues could include, but
failure of the parties to follow the guide-
the
policy,
present
at
including
notification
the hearing,
witness or exhibit lists, or other.
failure
to
that
an
provide
The moving party must pro-
vide the other party or parties with written notice specifying
the
issue raised.
The issue shall be decided upon by motior
and vote of the Board.
86
13
2 of 9 (B-28)
r 344
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-12'
BOARD MEMBERS' BUSINESS/COMMENTS
G.
F
(continued)
EXHIBITS AND WITNESSES The
statements or
or
parties
exhibit
hearing.
their
must
representatives
submit
narrative
required by a Collective Bargaining Agreement)
(if
witness
and
Narrative
to
lists
statements
the
shall
Clerk
Board
be
before
submitted
with the Collective Bargaining Agreement.
the
accord
in
Exhibit and witness
lists must be exchanged between or among the parties and filed than ten
(10)
with the
Board. Clerk no later
hearing.
Exhibits must be marked and numbered, (eg. "Appellant's
days
Exhibit No. ____ " or "Respondent's Exhibit No. ____ lists
must
include
which the party
the names
and
addresses
intends to call.
shall not be admitted.
of
before the
").
all
witness
witnesses
Exhibits not timely listed
Witnesses not timely listed cannot be
called.
When
exhibits
officer,
are
admitted
each member of
evidence
into
the Board
by
the
presiding
the presiding officer
and
shall receive a copy of the exhibit from the party offering it.
The parties shall prepare sufficient copies of each exhibit for each member of the Board,
Clerk.
Exhibits
the presiding officer and the Board
shall be placed
in envelopes or folders and
made available to the parties before the hearing.
Evidence not
introduced at a level II grievance hearing will not be admitted
at a grievance hearing before the Board; nor will witnesses who did not testify at a level II grievance hearing be allowed to
testify
at
a
grievance hearing
before
the
Board.
The
time
allotted for testimony may be limited by the presiding officer
or the Board at the outset of the hearing.
87
14
3 of 9 (B-28)
345
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 =d M-13
4
BOARD MEMBERS' BUSINESS/COMMENTS
H.
(continued)
OBJECTIONS be made to questions
Objections may
asked
of witnesses.
All
objections shall be directed to the presiding officer, who will
The strict rules of evidence shall not
rule on the objections. apply.
I.
CROSS-EXAMINATION Cross-examination of witnesses is limited to matters raised on
b
direct
examination.
examination
Redirect
of
a
witness
is
limited to matters raised during cross-examination. J.
ARGUMENTS
The
time
may
be
for opening and closing statements before the Board
limited
by
the presiding officer or the Board
at the
outset of the hearing. K.
PROPOSED FINDINGS AND CONCLUSIONS
Parties shall submit written proposed findings of fact and may
submit written conclusions of law to the Board at the conclusion of the hearing.
L.
CONTINUANCES
1.
CONTINUANCE BY MOTION OP PARTIES. The Board and all parties shall make a good faith effort
to
conduct
timely
hearings.
No
continuance
will
be
granted upon motion of a party unless a written motion is filed and served on all parties of record at least two (2) working
days
before the
scheduled hearing date,
except
for good cause.
88
15
4 of 9 (B-28)
346
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 k F F
N-14:
BOARD MEMBERS' BUSINESS/COMMENTS
2.
(continued)
PRETERMINATION CONTINUANCES In the matter of pretermination hearings for all employees, other
certified
than
employees,
continuances
granted
at
the request of a party shall be assessed as follows: a.
If the continuance
appellant,
the
is granted at the request of
the
appellant
not
will
receive
pay and benefits for the period of the delay. b.
If the continuance is granted at the request of
the
the
Administration,
will
appellant
receive
pay and benefits for the period of the delay. c.
If the
Board
continuance
of
is
Education
appellant will
granted
or
on
behalf of the
Hearing
receive all pay and
officer,
the
benefits for
the period of the delay. M.
HEARING ORDER FOR TERMINATIONS, NON-RENEWALS OR SUSPENSIONS FOR ADMINISTRATORS, NON-CERTIFIED EMPLOYEES AND SUSPENSION OP STUDENTS
The
for
order
dismissal,
due
process
non-renewal,
hearings
demotion
proposing
termination,
or suspension of administra-
tors and noncertified employees shall be as follows: 1.
Opening statement by respondent;
2.
Opening statement by appellant;
3.
Presentation of witnesses and evidence for respondent; a.
Direct questioning by respondent;
b.
Cross-examination by appellant; and
c.
Redirect by respondent.
89
16
5 of 9 (B-28)
347
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-15
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Presentation of witnesses and evidence for appellant; a.
Direct questioning by appellant;
b.
Cross-examination by respondent; and
c.
Redirect by appellant.
5,
Rebuttal, as permitted by the presiding officer;
6.
Closing statement by respondent;
7.
Closing statement by appellant;
8.
Executive
session
to
employee;
(entire
student
discuss
employment
suspension
status
hearing
of
may
the
be
in
executive session upon request of the parent);
9.
Motion,
deliberation,
and
vote
in
open
session
on
the
Findings of Fact by the Board; and
10,
Motion, deliberation, and vote in open session on proposed suspension,
demotion,
dismissal,
termination
or
non-
renewal of employee, or suspension of student. N.
HEARING ORDER FOR TERMINATIONS OR NONRENEWALS OP CAREER AND PROBATIONARY TEACHERS The
order
for
due
process
hearings
proposing
nonrenewal
termination of career and probationary teachers shall
suant
to
regulations
promulgated
by
the
or
be pur-
State Department of
Education. O.
HEARING ORDER FOR LEVEL THREE GRIEVANCES - SUPPORT EMPLOYEES
The order for grievance hearings shall be as follows:
1.
Opening statement by grievant;
2.
Opening statement by respondent;
90
17
6 of 9 (B-28)
348
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-16
BOARD MEMBERS' BUSINESS/COMMENTS
3.
4.
(continued)
Presentation of witnesses and evidence for grievant; a.
Direct questioning by grievant;
b.
Cross-examination by respondent;
c.
Redirect by grievant.
Presentation of witnesses and evidence for respondent; a.
Direct questioning by respondent;
b.
Cross-examination by grievant; and
c.
Redirect by respondent.
5.
Rebuttal, as permitted by the presiding officer;
6.
Closing statement by grievant;
7.
Closing statement by respondent; and
8.
Motion, deliberation, findings and vote in open session by the Board.
P.
HEARING ORDER FOR LEVEL POUR GRIEVANCES - CERTIFIED EMPLOYEES The
order
for Level Four Grievance Hearings
before
the Board
shall be according to the Collective Bargaining Agreement: 1.
If either party is not satisfied with the decision of the
arbitrator,
that party may submit a written appeal to the
Clerk of the Board of Education within five (5) days after receipt of the arbitrator's decision.
2.
The arbitrator's decision shall appear as an agenda item
for consideration at the next regular meeting of the Board of Education following receipt of written recommendations of the arbitrator.
7 of 9 {B-28) 91
18
349
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
J BOARD MEMBERS' BUSINESS/COMMENTS
M-17
(continued)
(10)
TVrbitrator's recommendations received less than ten
days
before
a
regularly
meeting
scheduled
shall
be
scheduled for the succeeding meeting or for a special meeting to hear the appeal.
3.
Only the arbitrator's findings of fact and conclusions, along with written evidence presented to the arbitrator,
may
be
Board
the
to
submitted
of
for
Education
consideration. 4.
The items listed in the preceding paragraph shall be the sole
evidence
utilized
making its' decision.
before
argument
consideration
of
the
the
by
the
Board
of
Education
in
Neither party shall make an oral at
Board
Level
arbitrator's
Four.
decision
After in
open
session, the Board shall render a decision to sustain or
overrule his/her decision. Q.
BOARD MEMBER CONFLICT After the filing of any grievance,
complaint, disciplinary or
pretermination procedure. Board members should avoid receiving information from sources which might affect the ability of the
Board member to be fair and impartial to either party at the
hearing.
In the event a Board member believes he/she has
received such information, even inadvertently,
then the Board
8 of 9 (B-28)
member shall disclose the same before the hearing. Board
member
determines,
believes,
or
if
the
Board
of
If the
Education
such information has made it difficult
for the
Board member to render a fair and impartial decision, then the
Board member may be excused from participating in the hearing.
9 of 9^ (B-28)
19
z
350
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
M-18' BOARD
MEMBERS '
COMMENTS
(NONE) LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, reported the district has been served with another lawsuit that has been filed in federal court. She said an employee has alleged her civil rights have been violated with regard to her job assignments. She said an initial response has been filed with the court, and legal counsel will proceed to defend the case. She said she would keep the Board advised on the progress of the case.
SUPERINTENDENT' S DISCUSSION REGARDING WORKERS COMPENSATION
1.
REPORT
Discussion regarding Workers' Compensation.
(Nick Kelly)
Dr. Crawford noted this item is a very important discussion item this evening. He said the Board must determine how we are going to handle the workers' comp program for the 1997-98 school year. He asked that the Board allow them to bring this back as an action item at the next Board meeting. He noted they had been quite pleased with the way OSAG has handled the workers' comp program this year. He felt the district should be very pleased with the way the workers' comp program has been administered and operated. He asked that the Board consider using a similar program to the one used in the 1996-97 school year for the 199798 school year. He noted if the Board would allow them to use this procedure during 1997-98, they could possibly come to the Board with a different recommendation for 1998-99 because by that time they should have cleaned up all the runoffs and problems that were associated with the workers' comp program as it was before.
Mrs. Parks asked what is the follow-up procedure of employees who abuse the workers' comp program and what is the penalty when one is found to be in violation of the workers' comp. She asked how a person who has not been to work in over a year and a half can continue to come and pick up his check? Mr. Kelly said in that instance, the employee simply has not yet been released by the doctor to return to work, whatever the injury might be. Dr. Crawford said if there has been a judgement rendered or the Workers' Compensation Court has decided a person is on workers' comp benefits, we have no authority to deprive them of those benefits no matter what our discipline of them might be. Mrs. Parks asked why this Board had not been notified that there is no action taken against this person. Dr. Crawford said he did not know the particular situation, but if she would advise him confidentially, he would make her a report on it.
Mrs. Parks said she had told him that, but that person continues to draw that check, and to her knowledge she has not been brought to this Board for a hearing. She noted that to her that is a blatant example of misuse of workers' comp. Mr. Kelly asked Mrs. Parks to allow them to clarify this situation with her later on and give her the particulars of it.
Dr. Crawford said he regretted that any member of the Board might think that there is a violation of our philosophy or our policy because our philosophy is that we want to take care of our injured employees, but we want to prosecute those that make fraudulent claims. Mrs. Parks said she did not object to what Dr. Crawford had said, but she could only respond to what she knew to be a fact, that the Board has not had a hearing on this particular person. She said there has been a charge alleged against this person, and she's still drawing workers' comp.
Dr. Crawford stated staff will make a report on this if Mrs. Parks would again give him the name of the person.
20
351
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
SUPERINTENDENT'S REPORT 2.
M-19:
(continued)
Discussion of 1997-98 Budget
(Nick Kelly)
Dr. Crawford reported they had gotten some firm numbers from the State regarding State revenues. He said they did feel that the $158,000,000.00 general operating fund budget which had been presented to the Board several weeks ago can be funded by the revenue available. He noted two very positive matters that had happened since the Board last met. We have learned that we have about 2.1 million dollars available to us to enact a quality alternative education program in this district. He said that number has been set aside for Oklahoma City, and they would need to develop a program that the State will be able to accept and approve. He said they would be bringing the first draft to the Board of what they would like to initiate in the form of an alternative program for the 1997-98 school year. Also, he said the press has stated that the legislature has decided to pick up some of the cost of teacher retirement which will benefit the district also. Dr. Crawford stated they will provide the Board with additional information regarding the extra funds the legislature has provided the district within the next week.
Mrs. Parks said there are some items she would like information about regarding their budget monies. She mentioned the Asian/American Student Services, and the Hispanic Student Services, and asked if the Johnson O'Malley Indian Program had been dissolved. Mr. Kelly said the Asian/American and Hispanic Services were both funded by the General Fund. He noted the Johnson O'Malley Program is funded by a federal program, and they would receive a detailed budget on all the other federal funds at the next Board meeting. Mrs. Parks asked if there was a provision for African/American studies to be included in the other programs. Dr. Crawford said there is not a separate office for African/Americans as there is for Hispanic and Asian. He noted the program to celebrate the African/American culture has been incorporated into the regular curriculum. Mrs. Parks asked if they planned to put more money into the Guidance and Counseling Program? She felt the counselors were wanting some help. Dr. Crawford responded that they had not put any additional counselor requests in the General Budget, but with the alternative program there will be some dollars available for Guidance and Counseling Services.
Mr. Kelly pointed out that the budget listed for Guidance and Counseling is only the budget in the central office and for supplies. He said the counselors are all in the elementary and secondary schools districtwide. He said he thought the counselor numbers have increased due to enrollment by one counselor over last year. Dr. Crawford noted there are some counseling services under the Title 1 program. Mrs. Parks said she understood about the counselors in the Title 1 programs.
Mrs. Parks asked about several other items listed on the budget. Mrs. Parks said she hoped teachers across the circumventing the school of foreign languages.
district
were
not
Mr. Walker commented that the budget documents were very helpful to him. He noted he would like to see the Fine Arts Budget increased to at least double of what it is. Mrs. Puckett asked several questions regarding the budget. Mr. Kelly discussed different types of funds, fixed costs, projections, etc., regarding the budget. Mrs. Puckett asked about an item regarding reimbursing parents for transporting students to school. Dr. Sconzo said that relates to special needs students who require a special transportation arrangement. He stated the district receives state funding to provide for parental reimbursement because it is a more efficient way of expending the dollars'' for transportation.
21
DISCUSSION OF 1997-98 BUDGET.
352
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-20=
SUPERINTENDENT'S REPORT
(continued)
Mr. Carter asked the Board to look at schools at the elementary level to evaluate if more staffing is needed. He also noted that he wouldn't mind doubling the Athletics/Physical Ed Budget. Mr. Bogle noted he would put questions he has asked before and ones he will ask tonight in a written communique to the Superintendent and would provide copies to Board members so they would have the information. He expressed appreciation for the two different versions of the budget and the preliminary review by operational unit. He stated he would like to see information comparing this year's budget with last year's budget of staffing within each operational unit, looking at both salary and number of employees. Also, he asked for clarification on the decreases shown on teachers positions since there seemed to be a conflict between the amount shown in the budget and what is shown in his memo. Mr. Kelly said they would provide the Board with detailed information on this.
Mr. Bogle asked about the in-district travel budget for the Superintendent's Office and the equipment budget for that office also. He noted he would like to see the total budget of the ROTC program, broken down into its various components, and if it is an increase or decrease over the previous fiscal year. Also, he would like to see the total budget for the legal related expenses and the various components there; the total budget for athletic programs broken up into its various components and a comparison to the previous fiscal year. He mentioned he had asked about the district's insurance coverage at the last meeting. Mr. Kelly said he would bring a list of the companies being recommended to have the insurance policies for the following year, and would also provide a memo from Mr. Keitz explaining how that process came about and how it works. Mr. Bogle requested a report on the total budget of the gifted and talented Programs. He requested information telling how that amount is determined; what percent is used specifically for gifted education; how much is used for professional development, and how much for supplies, field trips and other enrichment experiences? Also, he asked how many teachers in the district currently have gifted certification, and how much money is granted from the State for gifted education, and where specifically these funds are expended in the district? He requested information on how gifted students are identified and how the district works with parents of gifted children?
Mr. Bogle requested an analysis of the impact on the budget of privatizing mowing and custodial services. He said he would be interested in seeing some comparative data before and after privatization. He said there are only two arguments in favor of privatizing. One was quality of work and the other was the budget. Mr. Bogle stated he had spoken with individuals who are highly involved with the arts in our community, and we are very excited about the significant increase in budget in that area. He noted there was very strong indication that the private sector might match any dollars we would add to the budget. He said the Board might consider significant increases in the Fine Arts Budget, and probably could leverage any increases through private support. Mr. Bogle requested information regarding the total proposed budget for alternative schools and have it broken down into its various components. How would this amount compare to last year? He said he would like to see empirical support for the military-style school for the behaviorally disruptive students, both in terms of our own experience or from other districts who have used this type of school. He noted the Board had requested a report and analysis of the current program, and he hoped that is presented before the Board is asked to vote on the budget. Also, he asked if staff is looking at other approaches to this particular challenge, and if so, he would like to know if that is information that will be provided to the Board prior to voting on this particular budget. Mr. Bogle asked what are the variables that we monitor our district by? Are there areas we feel we are not doing as well in as we should, and does that in turn affect budget decision-making for the district?
22
353
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
M-21 SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle noted he will provide these questions to the Superintendent. Mrs. Puckett asked about possible funds available through legislation for the enterprise schools. Mr. Kelly responded the last he had heard this did not make it through the legislature. Mrs. Parks asked if it expenditure report that a waste of paper. Dr. these reports just when
was still necessary for the Board to get the they receive in their packet. She felt it was Crawford said they would be happy to provide needed or wanted by the Board.
Mr. Bogle asked if the Board had a preference about how they would like to have staff respond to the questions that have been asked tonight? Mrs. Parks suggested using the tape to lift the information requested by Board members tonight. She noted she would like to see the questions answered. Mrs. Puckett said she would like to receive a written response. 3.
Discussion of Foster Estes Property
(Terry Wolfe)
Dr. Crawford noted for several years the Board has been involved in the discussions on the Foster Estes Property. It was originally an Oklahoma City Public Schools Vocational-Technical Center. It was closed and dealt through a lease/purchase to Metro-Tech, who has been using the facility for quite some time. They have been providing the district with some lease payments on the facility, but there is a difference of opinion as to what the original contract called for. He said there is a question as to whether or not Metro-Tech should increase its lease payment or if we should call that note and determine if Metro-Tech would like to buy the facility or let the district reassume the facility and use it for a facility for district use. He said the search for an alternative site has been fruitless. He noted some wondered if the Foster Estes site might serve as an excellent site for an alternative type program. He reported Mrs. Tammy Carter and Mr. Terry Wolfe had met with some staff from Foster Estes and they are willing to talk with us about culminating this lease agreement. Dr. Crawford said he thought they need to look into the possibility of regaining that facility for our own use or for gaining adequate dollars to fulfill the need of the original contract. He said they had provided this in writing last week and verbally this evening, hoping the Board will allow staff to proceed with an investigation to see if Metro-Tech wants to pay us what they owe, or do they want to abort the lease and let us start using the facility for our own purposes. Mr. Bogle asked when the current lease expired? Mrs. Carter said it is renewable at the beginning of every fiscal year. Dr. Crawford said we know Metro-Tech wants this facility and needs it, and if we do decide to call the note or lease, it will be quite controversial. He said the amount we feel they owe is about $3,500,000, but they don't think they owe that much. Mrs. Silver asked if there was an amount established in the lawsuit for the purchase of the property. Mrs. Carter said the contract establishes the price but at issue is the amount of interest since it says legal interest which has changed over the years.
Mr. Walker asked if the contract establishes the price and they have been paying it, what the problem was? Dr. Crawford said they had paid less annually than we think the contract calls for, in fact, we think they are actually losing ground on the principal. They are paying less tfian the interest should provide us. Mr. Walker said he would like to get it settled either by cash from them or get the building. He encouraged the district to move forward and come to some resolution on the issue. Dr. Crawford said Metro-Tech has expressed willingness to proceed with this type of arrangement also. He said they had been very cordial and willing' to talk very seriously about possibly conveying the property.
23
DISCUSSION OF FOSTER ESTES PROPERTY
354
MINUTES OF THE REGULAR MEETING OP JUNE 2, 1997 M-22
SUPERINTENDENT'S REPORT
(continued)
Mrs. Puckett asked if this property would be able to accommodate all the needs of the alternative program?
Dr. Crawford noted alternative school. 1,000 students for elementary school. which will handle a
the district needs considerably more space for an He said we need a facility that will handle about the secondary students as well as needs in the He said the Foster Estes site is about 90,000 ft. lot of students.
Mrs. Puckett asked if the money appropriated by the legislature would still be available to us if we had this property as our alterative school. Dr. Crawford said if we had the facility and with the 2.1 million dollars in state funds we would receive, hopefully annually, we can develop a quality alternative program for that. He said Dr. Sconzo has had a committee working for several months, and the results of that study is on his desk. He noted it will be provided to the Board soon.
NOTE: 4.
Mr, Michael Carter left the meeting at 9:45 P.M. Approval of the revised Enterprise Schools Pilot Plan Sconzo)
MOTION: SECOND:
(Dr.
Guy
Kenny Walker Terri Silver
R. #155 APPROVAL OF REVESH ENTERPRISE SCHOOL! i MOVE FOR APPROVAL OF THE REVISED ENTERPRISE SCHOOLS PILOT PLAN AMENDED PILOT PLAN.
TO EXCLUDE ANY REFERENCE TO SCHEDULE, AND THAT WILL BE BROUGHT BACK TO THE BOARD FOR DISCUSSION AND CONSIDERATION AT THE REGULAR MEETING ON JUNE 16, 1997.
ROLL CALL
Mrs, Mr. Mr.
Puckett, Walker, Bogle,
aye aye aye
Mrs. Silver, Mrs. Parks,
aye aye
MOTION CARRIED 5-0. Dr. Crawford reported staff had been working on this project for several months. He said the target date for the enterprise schools is September, 1998.
Dr. Sconzo added the only change in the proposal is the change in language with respect to the financial accountability for enterprise schools. He noted they had tried to be more specific about the audit accountability that an enterprise school might expect. Mr. Walker noted he was concerned about the timeline for this. He asked if the Board will absolutely not act on any of these until March of next year? Dr. Sconzo said the extent to which deregulations will be asked for will be dependent on what the proposals call for. Mr. Walker asked if every plan would have to be taken to the State individually for deregulation? Dr. Sconzo said not necessarily in its entirety. He said if there are any pieces of a proposed enterprise school that would require deregulation to put it in place, then those pieces we would take forward. Dr. Sconzo said the longest we have had tQ. wait for a deregulation to be approved has been within 3 0 or 4 0 days. Mr. Walker and Mr. Bogle expressed concerns with the timelines being too short for a group to be able to prepare a program for an enterprise school. Mr. Bogle said he thought the Board needs to ask staff to develop a new concept in approaching the timing for this. He said even if you have a contingency approval, he felt people should be notified in October or November.
24
355
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
SUPERINTENDENT'S REPORT
(continued)
Mr. Walker asked if the process could be altered and would it be conceivable for someone to find out in October or November that they had been approved. Dr. Sconzo answered he thought they could. He said he thought the only thing about the timeline they have tried to put in place in this proposed plan that is essential as step one, is the Board adopting a specific policy related to enterprise schools in the district. Dr. Sconzo stated they will come back to the Board no later than August with a recommended policy that will be the Board's governing statement about how enterprise schools will be managed by the Oklahoma City Board of Education. They will also present to the Board the literal and real application form and process. Once the Board has that in place, he said the following week they would be ready to accept applications, move quickly on acting, and give a preliminary authorization. Mrs. Puckett said her understanding is there may be some problems with obtaining grant money without a more certain commitment than just a preliminary commitment. She understood there might actually have to be a contract before some of these people could seek grant money. She noted if that was so, they might not be able to help those people if they gave them a preliminary something that was not the official, final thing. Dr. Sconzo said he could not speak for grantors or foundations, but his response to that is that it is very usual for other agencies in our community to seek grant funds that require the support of the Oklahoma City Public Schools. He said it was very normal for us to provide intended support in writing that satisfies, at least every grant application I've been involved with. He said he did not think under this plan a group would need an enterprise school contract in hand, but would need a good faith letter of support from the district for any grant application that a group may be pursuing.
Mr. Bogle stated he thought the Board should avoid creating a staff plan for this, but even the idea of approval on a rolling basis rather than treating it as just one group might facilitate stronger applications earlier and then when we get a number we feel is the most we can handle, we may decide at that point to stop accepting applications for the particular year. He felt there is a strong sense people need to be notified much earlier than spring. Mr. Bogle asked if the Board wanted to extract the schedule from action tonight and ask that it be brought back so we can go ahead and take action on the total recommendation, or wait until the plan comes back revised. Mr. Walker noted he felt comfortable leaving this as it is after hearing Dr. Sconzo's interpretation and agreement that March 15 is a deadline and not a target date.
Mr. Bogle said his concern was the first statement, which seemed that the very earliest the Board could see an application would be after November 15, and he thought there may be applications ready to be presented to the Board prior to that. Dr. Sconzo said he could see that, taken literally, one could easily infer that staff won't even consider anything until October 1, but that is not the intent. He suggested that if the Board would feel comfortable approving the plan absent any dates in the proposal, it would be very helpful to staff. He noted that would give them the greenlight on all the steps and process we believe we need to take with the understanding that the idea is to speed it up, not to come back with later dates.
Mr. Bogle asked if Dr. Sconzo's suggestion might be to take item 4 out of the motion, and he would bring back a new timeline for later action. Dr. Sconzo said that is correct. Mr. Walker, the maker of the motion said he would be glad to amend that. Mrs. Silver, the seconder of the motion, said that would be fine and to include the date in item 3 also, which is the distribution of applications. Dr. Sconzo said that would be fine, and once Board approves an enterprise school policy, they would start sending out RFPs and start receiving applications.
25
M-Z3
f 356
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-24
SUPERINTENDENT'S REPORT
(continued)
Mrs. Silver asked if approving the plan allows staff to go ahead and formulate policy, timelines, and application forms? Dr. Sconzo said that is correct and affirmed that these would all come back to the Board for approval prior to distribution. Mrs. Silver asked if it was a policy, would it have to have two readings?
Dr. Sconzo stated probably the actual adoption of a policy at the earliest would be toward the end of July which is a month earlier than staff was anticipating. He said once that is adopted they can start sending out requests for proposals and start receiving applications.
Mrs. Silver asked if they could have the first reading of the policy at the June 16 meeting? Dr. Sconzo affirmed they could. Mr. Bogle mentioned there is a possibility the process might be facilitated sooner since they are scheduling some extra meetings in June, or with the proper majority the Board could vote to suspend policy in terms of how implementation of policy is approached on this school. Mr. Bogle commented there seem to be people who have the idea that with these schools the Board is relinquishing its commitment to quality programs for students. He said these are not charter schools per se, but in a charter school there is an agreement between the district and the governing body of that school, and the district has an obligation to monitor closely that agreement. If they are failing to deliver on the agreement, then we can return the school governance back to the district. It's like the failure to meet the requirements of a contract. Mr. Bogle noted that the Board and district are not turning people lose to experiment with our children in a negative way, but are trying to create a positive environment for experimentation with education. Mr. Bogle stated some have said we are trying to compete with private school, but I really don't think that's what we're trying to do, and it's not the public school objective to put private schools out of business. What we're trying to do is create a more dynamic educational environment for children in our community. It serves our community best when we have a strong private and strong public sector. Those who might see this as a competitive move would be mistaken. This is really an effort to create stronger educational opportunities for the children of Oklahoma City.
NoteThis item was pulled from this Agenda and will be placed on the Agenda for consideration on June 16, 1997.
ETEM 5 WAS POLLED FROM THIS AGENDA, MSD WILL BE PLACED ON THE AGENDA FOR JUNE 16, 1997.
Approval of Following Bids for Custodial Services Contracts at District Middle and High Schools. Approval of the following bids for custodial services contracts at District middle and high schools. Contracts for the 1997-98 fiscal year will be awarded after July 1, 1997. (Terry Wolfe)
BID
GROUP
American Building Maintenance
SUBTOTAL Global Management Services
SUBTOTAL
271,896.00 195,768.00 419,904.00 887,568.00
I II IV
$
III V VI
545,185.00 417,612.00 396,573.00 $ 1,359,370.00
$
$
TOTAL $2 ,246,938.00 This notification will allow vendors the time required to prepare staff and acquire equipment and supplies. These expenditures are to be charged to General Fund Account 811-049-2620-421-000-0000OOO-OPU.
26
357
A
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
SUPERINTENDENT'S REPORT 6.
M-25
(continued)
Approval to Submit the Following Oklahoma County Excise Board.
Temporary
Appropriations
to
Approval to submit the following temporary appropriations to the Oklahoma County Excise Board for current expenses for the 1997-98 fiscal year. (Nick Kelly) General Fund
$ 151,895,836.00
Building Fund
$
4,575,102.00
Child Nutrition Services Fund
$
12,374,019.00
NOTE:
MOTION; SECOND:
Temporary appropriations will be superseded by the final budget, when approved. Terri Silver Kenny Walker
MOVE FOR APPROVAL TO SUBMIT THE LISTED TEMPORARY APPROPRIATIONS TO OKLAHOMA COUNTY EXCISE BOARD FOR CURRENT EXPENSES FOR THE 1997-98 FISCAL YEAR.
ROLL CALL
Mrs. Puckett, Walker, Mr. Mr. Bogle,
aye aye aye
Mrs. Silver, Mrs. Parks,
R. #156 APPROVAL TO SUBMII TEMPORARY APPROPRIATIONS TO OKLAHOMA COUNTY EXCISE BOARD.
aye aye
MOTION CARRIED 5-0. DISCUSSION
Dr. Crawford noted this is somewhat a formality in order for us to prepare for the fiscal 1997-98 school year. We need to ask the Board to approve approximately 90% of that which we intend for the recommended budget to include salaries, etc. for the 1997-98 fiscal year so that we will not miss any deadlines. PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - M)
MOTION: SECOND;
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH M AS LISTED ON THE FOLLOWING PAGES
ROLL CALL
Mrs. Puckett, Walker, Mr.
aye aye
Mrs. Silver, Mr. Bogle,
R. #157 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A - M.
aye aye
MOTION CARRIED 4-0. Mrs. Parks left the meeting at 10:22 p.m. before the vote was taken.
A.
Approval of Summer School Program for Columbus Elementary School Approval of a summer school program for Columbus Elementary School. (Dr. Guy Sconzo)
27
APPROVAL OF SUMMER SCHOOL PROGRAM FOR COLUMBUS ELEMENTAI SCHOOL.
358
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-26
PURCHASING AND GENERAL BUSINESS PPROVAL OF ONTRACT BETWEEN -89 AND LAURA LENN, O&M PECIALIST.
B.
PPROVAL TO PURCHASE OWABLE BOOM LIFT OR USE BY [AQJTENANCE
PPROVAL FOR LEANING AND 'INISHING HARDWOOD LOORS AT VARIOUS IITES.
PPROVAL OF EIMBURSEMENT TO UTNAM CITY JCHOOLS FROM OUT USTRICT FOR ’RO-RATA SHARE >F ATTORNEY FEES iSSOCIATED WITH ’ROPERTY TAX PROTEST.
PPROVAL TO ’URCHASE OFFSET »RESS AND 3QUIPMENT FOR rSE BY PRINT SHOP.
PPROVAL TO ’ROVIDE LODGING OR TEACHERS miMDING FOREIGN ANGUAGE WORKSHOP a? COMFORT INN ;OUTH.
PPROVAL TO ORNISH CLOSED CIRCUIT TELEVISION SYSTEMS TO VARIOUS UGH SCHOOLS AND UDDLE SCHOOLS.
(continued)
Approval of Contract Between Independent School District NO. 89 and Laura Glenn, O&M Specialist. Approval of a contract between Independent School District No. 89 and Laura Glenn, O&M Specialist, to provide orientation and mobility services at a fee of $45/hour. (Dr. Guy Sconzo) Approval to Purchase a Towable Boom Lift for Use by Maintenance Department from Medley Materials, Inc. Approval to purchase a towable boom lift for use by the Maintenance Department from Medley Materials, Inc., who submitted the low Nine (9) quotations were mailed and four (4) were quotations returned. This expenditure in the amount of $18,320, is to be charged to General Fund Account 711-000-2620-740-000-0000-000-051. (Terry Wolfe) Approval for Cleaning and Finishing Hardwood Floors at Various Sites by Beckett Brothers Floor Company, Incorporated.
Approval for cleaning and finishing hardwood floors at various sites by Beckett Brothers Floor Company, Incorporated. This expenditure is not to exceed $50,000 and is to be charged to General Fund Account 711-112-2620-450-000-0000-000-051. (Terry Wolfe) Approval of Reimbursement to Putnam City Schools from Out District for Pro-rata Share of Attorney Fees Associated with Property Tax Protest.
Approval of a reimbursement to Putnam City Schools from our district for pro-rata share of attorney fees associated with a property tax protest. This expenditure in the amount of $7,658.04 is to be charged to General Fund Account 711-000-2315-330-000-0000000-031. (Nick Kelly)
Approval to Purchase Offset Press and Equipment for Use by Print Shop from A B Dick Products. Approval to purchase an offset press and equipment for use by the Print Shop from A B Dick Products. This expenditure in the amount of $56,295 is to be charged to General Fund Account 711-000-2500740-000-0000-000-058. (Belphry Dean) Approval to Provide Lodging for Teachers Language Workshop at the Comfort Inn South.
Attending
a
Foreign
Approval to provide lodging for teachers attending a foreign language workshop at the Comfort Inn South (June 8-19, 1997) . This expenditure in the amount of $9,000 is to be charged to account 723-773-2212-590-000-0000-000-025. This expenditure has been approved on our Federal Educational Grant and/or Program (Foreign Language Assistance Grant). (Dr. Guy Sconzo)
Approval to Furnish Closed Circuit Television Systems for Various High Schools and Middle Schools for Dowlev, Inc. Approval to furnish closed circuit television systems for various high schools and middle schools from Dowley, Inc. (previously approved by BOE on 12/16/96). This expenditure in the amount of $49,923 is to be charged to General Fund Account 711-741-2900-720000-0000-000-000. (Dr. Guy Sconzo)
28
359
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
PURCHASING AND GENERAL BUSINESS
M-27
(continued)
Approval to Purchase Custodial Supplies for Use by the Custodial Department.
Approval to purchase custodial supplies for use by the Custodial Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (15 mailed - 12 returned): (Belphry Dean)
APPROVAL TO PURCHASE CUSTODIAL SUPPLIES FOR USE BY CUSTODIAL DEPARTMENT
$
32,802.00 76.00 8,605.00 35,980.00 4,710.00 16,445.50 5,896.00 9,416.50 $ 113,931.00
Pollock Paper Distributors Massco Maintenance Supply BFR Industrial Supply Unisource H-I-S Paint Graver Supply Lustre Bright Chemical Miller-Norris TOTAL
These purchases are to be charged to General Fund Account 711-000-2620-610-000-0000-049. Approval to Purchase Blocking Sleds for Use by Athletics Department at Taft Stadi;3m from Rogers Athletic Company. Approval to purchase blocking sleds for use by the Athletics Department at Taft Stadium from Rogers Athletic Company (manufacturer's price). This expenditure in the amount of $16,793 is to be charged to General Fund Account 711-026-1000-740-800-7100000-050. (Belphry Dean)
Approval to Purchase Hardware Supplies Services from Contractors Supply Company.
for
Use
by
Custodial
Approval to purchase hardware supplies for use by Custodial Services from Contractors Supply Company. This expenditure in the amount of $9,507.53 is to be charged to General Fund Account 711000-2620-610-000-0000-000-049. (Belphry Dean)
L.
Approval to Grant Easement at Eisenhower Elementary School to Echo Services, Inc. Approval to grant an easement at Eisenhower Elementary School to Echo Services, Inc., to provide street access for the purpose of erecting, maintaining, and operating a communications tower. (Terry Wolfe)
APPROVAL TO PURCHASE BLOCKING SLEDS FOR USE BY ATHLETICS DEPARTMENT.
APPROVAL TO PURCHASE HARDWARE SUPPLIES FOR USE BY CUSTODIAL SERVICES.
APPROVAL TO GRANT EASEMENT AT EISENHOWER ELEMENTARY SCHOOL TO ECHO SERVICES, INC.
(ITEM M RELATES TO A BOND ISSUE PROJECT)
M.
Approval to Award Contract for Installation of New Heating and Air Conditioning System at Lee Elementary School;____ Associated Mechanical, Inc. Approval to award the contract for installation of a new heating and air conditioning system at Lee Elementary School to Associated Mechanical, Inc., who submitted the low bid (5 received). (Terry Wolfe)
Contract to include: Base Bid - New HVAC
$ 461,286.00
Project Budget
$ 704,710.00
This expenditure in the amount of $461,286 is to be charged to Bond Fund Account 731-105-4700-450-000-0000-000-295.
29
APPROVAL TO AWARD CONTRACT FOR HVAC AT LEE ELEMENTARY SCHOOL.
360
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 N-28
PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION
Mrs. Parks asked what blocking sleds were on item J. Dr. Crawford explained that these sleds were for use at various school sites rather than at Taft Stadium. He said they will be at six of the high schools. He noted they were for use by athletes for blocking practice. In response to a question from a Board member, Dr. Crawford said item M was the sixth bid opened of the multi-story school projects at which there were to be nine completed this summer and next fall. He said he was excited to say Lee School was within budget.
Mr. Terry Wolfe, Director of Business Operations, explained that the project budget for this item was $704,710.00 and the current bid as listed is $461,286.00. Mr. Wolfe noted some funds had already been expended, but the difference between the available balance and the bid being brought tonight is $200,000. Mr. Bogle noted this is one of the schools that had been postponed for a year and had now come back with a lower bid. He expressed great appreciation to the patrons for being patient and thanked Dr. Crawford and the staff for there leadership in coming in and reassessing the plans for these schools. Mr. Bogle reported the workers' comp program is being turned around and the bond issue is being turned around. He felt the district is making remarkable strides in some areas that have been more than just headaches for the last several years. Mr. Walker asked if item F, the printing press, had been budgeted for? Mrs. Cynthia Reid, Director of Communications, explained this is from end-of-the-year contingency funds, and explained why this is needed.
30
361
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 J
-
M-29
STATEMENT(S) OF CERTIFICATION
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the award of the contract for installation of a new heating and air conditioning system at Lee Elementary School to Associated Mechanical, Inc, in the Board of Education Meeting agenda of June 2, 1997 is proper in all respects and is within the guidelines for the projects approyed by the electors of this district in the October 12, 1993, Bond Election.
31
r
362
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-30
PERSONNEL
R. #158 APPROVAL OF PERSONNEL AND ENCUMBRANCES AS LISTED ON THE FOLLOWING PAGES.
ENCUMBRANCES
Item 1 of Personnel tonight's agenda.
Note; 1.
AND
and
Authorization to Set a Dismissal Hearing Support Employee. (Dr. Vern Moore)
Recommended Date: pages.
was
Encumbrances
for
9:00 a.m., Thursday, June,
19,
pulled
Deborah
from
Barnes,
1997.
(Dr. Vern Moore, Mr. Belphry Dean)
MOTION; SECOND:
Kenny Walker Terri Silver
MOVE FOR APPROVAL FOLLOWING PAGES. ROLL CALL
OF
Mrs. Puckett, Mr. Walker,
PERSONNEL
AND
ENCUMBRANCES
Mrs. Silver, Mr. Bogle,
aye aye
AS
LISTED
ON THE
aye aye
MOTION CARRIED 4-0. DISCUSSION
Mrs. Silver noted she enjoyed getting her green bar sheet and she did read them. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (23-9712796 through 11-9713476) written during the period 5/13/1997 through 5/27/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
32
363
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
M-31 PERSONNEL AND ENCUMBRANCES (Continued)
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9712796 to 9713461 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VanDerBurg Internal Auditor
cg /s Date
PERSONNEL EMPLOYMENTS
NAME CHILO NUTRITION:
Barbara Gentry
Paulla Tisdale
Kurtrina Walker
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
Prairie Queen 05/06/97 Entry Kitchen Asst
Hayes 05/15/97 Entry Kitchen Asst
Jackson 04/21/97 Entry Kitchen Asst
33
ANNUAL SALARY
471/01
$4,480.00
471/01
4,480.00
471/01
4,480.00
364
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-32
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
MEDICAL:
CHILD NUTRITION:
Linda Raasch
Traveling Sec Mgr
04/28/97
Accounting Svcs Insurance Clerk
05/13/97
PARENTAL:
CLERICAL:
Diane Ballard
102
34
365
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-33
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
KBMifDOlitEJ) POSITION:
CLERICAL:
Jorge Gonzalez
DECEASED:
Southeast Bilingual Assist
05/15/97
John Marshall Math Teacher
05/12/97
Harding Social Studies Teacher
05/30/97
Star Principal’s Sec
06/02/97
CERTIFIED:
Charles Davis
RETIRING:
CERTIFIED:
Frances DeLoney
CLERICAL:
Nora Mae Allen
Lois Childress Minerva Lehr Doris Rider
Joy Vaughan
Helen Woosley CUSTODIAL:
James Pierce
Emerson Attendance Cleric
06/06/97
Willow Brook Media Assistant
06/04/97
Board Related Services Executive Sec I
08/01/97
Relief Custodian/ Groundskeeper
07/31/97
Employment Services 08/01/97 Attendance Sec
Grant 06/05/97 .5 Counselor Assist
103
35
f
366
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-34
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
EFFECTIVE DATE
SITE/ ASSIGNMENT
NAME
RETIRING, conf a:
MAINTENANCE:
Danny Dilbeck
06/30/97
BAT Steamfitter
EXPIRATION or EMPLO' rMENT PERIOD:
PROFESSIONAL-TECHNIC:al:
Khol Tran
Asian American Student Services Immigrant Res Specialist
EXPIRATION OF EMPLO' fMENT PERIOD:
CERTIFIED:
Yolanda Alexander
Howard Barton Dwayne Beeby
Maria Borja Amy Brown
Denise Cameron
Rosalyn Case Linda Cavendish
Christopher Cayot
05/30/97
(NON-< :ONTINUIMG CONTRACTS)
Eugene Field Kdg/EDK Teacher
05/30/97
Star Spencer Science Teacher
05/30/97
Pierce .5 Pre-Kdg Teacher
05/30/97
Edwards MR/LD Teacher
05/30/97
Jefferson Math Teacher
05/30/97
Harding Math Teacher
05/30/97
Moon ESL Teacher
05/30/97
Westwood .5 MR/SLD Teacher
05/30/97
Shidler .5 Pre-Kdg Teacher
05/30/97
104
36
367
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
d = =L=
M-35
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
ETPl-RAHiaS OF EMPLOYMENT PERIOD:
certified:
Wanda Cheatham
Sharon Chisholm Edna Clay Rita Compton
Christina Cook Phillis Cooksey Janell Copeland
Deborah Davis Christine Donatucci
Linda Felton
Michelle Finley
Michael Grimes
u
Amy Haas Delana Harmon
(c ontinued)
Webster SED Teacher
05/30/97
Horace Mann .5 Kdg Teacher
05/30/97
Health Services Nurse
05/30/97
King Primary Teacher
05/30/97
CHHS Math Teacher
05/30/97
Lafayette Inter Teacher
05/30/97
Telstar 05/30/97 1st Grade Teacher
Rogers Math Teacher
05/30/97
Southeast Math Teacher
05/30/97
Dewey LD/HR Teacher
05/30/97
Shields Heights/ Parmelee LD Teacher
05/30/97
Garden Oaks 05/30/97 4th Grade Teacher
Monroe Kdg Teacher
05/30/97
Western Village Primary Teacher
05/30/97
105
L I
37
y
368
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 N-36
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPTUiATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
EXPIRATION OP EMPLOXM] 3NT PERIOD:
CERTIFIED:
Mindy Harris-Silk Shani Heitman
Judy Hill
Melissa Hobson
Doris Hunter Karen Jacobs Stephanie Janz
Jyotika Johnson
Kenneth Johnson Donkor Khalid Joseph Kwendi
Clinton Ladd Cheryl Lewis
Rosa Longley
(C( >ntinued)
Special Services SLP
05/30/97
AEF/Accents LD Teacher
05/30/97
Dunbar Inter Teacher
05/30/97
Seguoyah Primary Teacher
05/30/97
Classen Counselor
06/06/97
Stand Watie Nurse
05/30/97
Douglass Math Teacher
05/30/97
Jackson Science Teacher
05/30/97
Guidance/Coun Counselor
06/06/97
Eugene Field Primary Teacher
05/30/97
Taft French Teacher
05/30/97
Lee T-1 Resource Teacher
05/30/97
John Marshall Band Teacher
05/30/97
Dunbar Primary Teacher
106
38
05/30/97
369
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
EXPIRATION OF EMPLOYMl 3NT PERIOD:
CERTIFIED:
Michelle Madole
Ibrahim Maikori Phillip Manning
Vikki Mardis Arte Martin
Khaleed Matthews Tina Murray Jackie McCaughtry Yvonne McDaniel
James McGee Angela McGinn Travis McGinnis
Melissa McHugh Linda McIntyre
(c sntinued)
Rancho Village Primary Teacher
05/30/97
Jefferson MR Teacher
05/30/97
Wheeler 4th/5th Teacher
05/30/97
Southeast Vocational Teacher
06/06/97
Harding .5 LA Teacher
05/30/97
Grant English/Drama Teacher
05/30/97
Harding SED Teacher
05/30/97
Eugene Field 05/30/97 1st Grade Teacher
John Marshall .25 Study Hall Teacher
05/30/97
Bodine Kdg Teacher
05/30/97
Hoover Band Teacher
05/30/97
Star Spencer SS Teacher
05/30/97
Emerson SED Teacher
05/30/97
Linwood MR/LD Teacher
05/30/97
107
39
370
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-38
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
(C( mtinued)
EXPIRATION OF EMPLOYM] JNT PERIOD:
CERTIFIED:
Sandra McKinney
Amy Miller Karen Montgomery
Marcia Munda
Kimberly Nelson
Robert Noland, III Ricky Oliver Belinda Payne
Carol Payne Julie Pederson Mark Pelfrey
Julie Pemberton Paula Pluess
Kent Quanstrom Lynn Raines
Harding Science Teacher
05/30/97
Classen .5 Computer Teacher
05/30/97
Jackson SS Teacher
05/30/97
Star Spencer ISS Teacher
05/30/97
Fine Arts Strings Teacher
05/30/97
Columbus Primary Teacher
05/30/97
Adams Primary Teacher
05/30/97
05/30/97 Arthur 5th Grade Teacher
Media Services Media Specialist
06/13/97
North Highland Inter Teacher
05/30/97
AEF/Cope LD Teacher
05/30/97
Britton .5 Pre-K Teacher
05/30/97
Fillmore Inter Teacher
05/30/97
Columbus PE Teacher
05/30/97
05/30/97
Douglass LA Teacher 108
40
371
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-39
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
CERTIFIED:
OF employm: !NT PERIOD:
Cheryl Rakowski
Mark Rickard
Deborah Smedley Ilene Smith Larry Tettleton Deena Thomas
Jamie Trott Neva Troy John Turbayne
Patricia Villarreal
Glenna Voegle Kirsten Vogt
William Wakeham u
EFFECTIVE DATE
SITE/ ASSIGNMENT
NAME
Shannan Winn
(C< >ntinued)
Quail Creek .5 Pre-K Teacher
05/30/97
Lafayette LD/MR Teacher
05/30/97
Webster PE Teacher
05/30/97
Oakridge .5 Kdg Teacher
05/30/97
Star Spencer .5 LA Teacher
05/30/97
Jackson LA Teacher
05/30/97
05/30/97
Harding PE Teacher
Capitol Hill El .5 Pre-K Teacher
05/30/97
Jackson Science Teacher
05/30/97
NW Classen Reading Teacher
05/30/97
Harding .5 Pre-Algebra Teacher
05/30/97
Moon ISS Teacher
05/30/97
Hoover LD Teacher
05/30/97
Cleveland Kdg/Pre-K Teacher
05/30/97
109
41
r MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-40
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS NAME
SITE/ ASSIGNMENT
EEPIHATION 07 EMPLOYMENT PERIOD:
CERTIFIED:
Carol Woitchek
Dan Wooliver
EFFECTIVE DATE
(continued)
Northeast .5 English Teacher
05/30/97
Mark Twain Inter Teacher
05/30/97
110
42
373
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CHILD NUTRITION:
James Leighton
CNS Warehouseman
05/30/97
Northwest Classen/SED Teacher
05/30/97
Moon/SED Teacher
05/13/97
CERTIFIED:
Laura Billerbeck
Jodi Lee Gaines Deborah Moore
Rogers/Math Teacher
05/30/97
CLERICAL:
Magiba Aeon
Patricia Cunningham
Ana Dubose
Mary Milligan
Patricia Zaldivar
Northwest Classen/PH/SED Assistant
05/30/97
Jefferson/Bilingual Assistant
05/30/97
Wheeler/Bilingual Assistant
05/15/97
Linwood/Media Assistant
Creston Hills/Principal Secretary
05/10/97
06/06/97
CUSTODIAL:
John Lehr
Greg Woolfolk
Willow Brook/Custodian
Capitol Hill Elem/Custodian
04/25/97
Plumber
05/07/97
Warehouseman Foreman
05/15/97
Bus Assistant
05/02/97
MAINTENANCE:
David Edwards
SUPPLY:
Jeff Davis
Barry Samuels
Warehouseman/Driver
05/09/97
TRANSPORTATION:
Hope Stewart
111
43
A
r 374
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
M-42 EDUCATIONAL UNFINISHED
(when scheduled)
BUSINESS
The following recruest for a Level III Complaint Appeal was withdrawn.
NOTE;
1.
REPORT
Authorization to schedule a Level III Complaint Appeal for Phyllis McDonald, support employee. (Dr. Vern Moore) BUSINESS
NEW
(NONE)
CITIZEN S'
COMMENTS
(NONE) BOARD
M E M B E R S'
COMMENTS
Mrs. Silver said she thought it would be good for all Board members to have a copy of the "Action Update" from Washington, D.C. She noted it was regarding the I/D/E/A, and is very informative for the school districts.
Mr. Bogle reported the brief meeting with the Eisenhower parents was helpful, and they have decided to have a parent's meeting. He noted he had asked Dr. Sconzo to help organize that meeting. He invited the participation of other interested Board members, the Superintendent and other administrators.
Mr. Bogle asked if the Board could request a written or verbal review of the legislative session and any legislation that was enacted and not enacted that would have an affect on the district. He noted it would be interesting to see the actions of the legislative session relative to our legislative goals.
I N
OPEN
SESSION
Action on Item 3a;
R. #159 APPROVAL OF THE FOLLOWING EMPLOYMENTS:
MOTION; SECOND;
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENTS: ROLL CALL
Mrs. Puckett, Mr. Walker,
aye aye
Mrs. Silver, Mr. Bogle,
aye aye
MOTION CARRIED 4-0. APPROVAL OF THE EMPLOYMENT OF SHERYL BARNETT FOR THE POSITION OF ACTING SHERYL BARNETT PRINCIPAL AT MADISON ELEMENTARY SCHOOL, SCHEDULE 009, STEP 2, ANNUAL FOR ACTING ' SALARY $33,621.00 EFFECTIVE; AUGUST 4, 1997. PRINCIPAL AT MADISON ELEMENTARY! SCHOOL.
44
375
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997
IN OPEN SESSION
M”A3
(continued)
APPROVAL OF THE EMPLOYMENT OF RICKI KELLEY-SMITH FOR THE POSITION OF ACTING PRINCIPAL AT STAR ELEMENTARY SCHOOL, SCHEDULE 009, STEP 5, ANNUAL SALARY $37,941.00. EFFECTIVE; AUGUST 4, 1997. APPROVAL OF THE EMPLOYMENT OF DR. GREG SEAY FOR THE POSITION OF PRINCIPAL AT RIDGEVIEW ELEMENTARY SCHOOL, SCHEDULE 009, STEP 9, ANNUAL SALARY $44,345.00. EFFECTIVE; AUGUST 4, 1997. APPROVAL OF THE EMPLOYMENT OF DR. DEBRA THOMAS FOR THE POSITION OF PRINCIPAL AT MOON MIDDLE SCHOOL, SCHEDULE Oil, STEP 13, ANNUAL SALARY $55,053.00. EFFECTIVE; AUGUST 4, 1997. APPROVAL OF THE EMPLOYMENT OF DR. WARREN GARDNER FOR THE POSITION OF PRINCIPAL OF NORTHEAST HIGH SCHOOL, SCHEDULE 013, STEP 9, ANNUAL SALARY $50,757.00. EFFECTIVE; AUGUST 4, 1997.
RICKI KELLEY-SMITE AS ACTING PRINCIPAL AT STAR ELEMENTARY SCHOOL. GREG SEAY, PRINCIPAL AT RIDGEVIEW ELEMENTARY. DR. DEBRA THOMAS, PRINCIPAL AT MOON MIDDLE SCHOOI DR. WARREN GARDNEE PRINCIPAL OF NORTHEAST HIGH SCHOOL.
ADJOURNMENT
There being no further business, the meeting adjourned at 10:36 p.m. The motion for adjournment was made by Kenny Walker and seconded by Jennifer Puckett. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
45
R. #160 ADJOURNMENT 10:36 P.M.
376
MINUTES OF THE REGULAR MEETING OF JUNE 2, 1997 M-44
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.) ■I President
Minutes
approved
by the , 1997.
Board
of
Education
this
day
/ -—
of
STATE OF OKLAHOMA SS .
COUNTY OF OKLAHOMA
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ,
of
witness iny hand and seal of this School District this , 1997.
/
Okiahom-i City Board of Education (SEAL)
46
day
311
MINUTES OF THE SPECIAL MEETING OF JUNE 10, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF
OKLAHOMA COUNTY,
OKLAHOMA,
K-1
MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, JUNE 12, 1997, AT
6:00 P.M.
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT:
President Member Vice President Member Member Member Member
ABSENT;
u
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 6:12 p.m.
ROLLCALL
ROLL CALL
At the time of the Roll Call, all seven (7) members of the Board were present. Mr. Michael Carter, District 6 Board member, gave the invocation and led the pledge of allegiance.
SPECIAL
SPECIAL BUSINESS PRETERMINATION HEARING FOR DR. BENJAMIN HART
BUSINESS
PRETERMINATION HEARING FOR DR. BENJAMIN HART The purpose of the meeting was to conduct a pretermination hearing for Dr. Benjamin Hart. (A complete transcript of this hearing is on file in the Board Clerk's office.)
Mr. Bogle announced the agenda would be reordered and the Board would recess and reconvene in executive session. EXECUTIVE
MOTION: SECOND:
SESSION
Kenny Walker Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF A DISCUSSION CONCERNING THE EMPLOYMENT STATUS OF DR. BENJAMIN HART PURSUANT TO 25 O.S. ยง307(B) (1). ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7 -0 .
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board went into Executive Session at 6:14 p.m
47
R. #161 EXECUTIVE SESSION 6:14 P.M.
r
378
MINUTES OF THE SPECIAL MEETING OF JUNE 10, 1997
H-2 PRETERMINATION HEARING FOR DR. BENJAMIN BART
EXECUTIVE SESSION
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; and Dr. Marvin Crawford, Superintendent; Bill Bleakley, Attorney; Linda Meoli, Attorney; and Rosa Lambeth, Board Clerk. Mrs. Thelma R. Parks left the meetincT at 7:45 p.m.
NOTE: R. #162 RECONVENE IN OPEN SESSION 8:15 P.M.
(CONTINUED)
IN
OP E N
MOTION: SECOND:
SESSION
Terri Silver Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Puckett, Mr. Walker, Yeargain, Mr.
MOTION CARRIED 6-0.
IN
OPEN
aye aye aye
Mrs. Silver, Carter, Mr. Bogle, Mr.
aye aye aye
The Board reconvened at 8:15 p.m.
SESSION
Mr. Bogle announced the Board will take no further action on the agenda item listed for tonight.
R. #163 ADJOURNMENT 8:15 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 8:15 p.m. The motion for adjournment was made by Michael Carter and seconded by Kenny Walker. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
48
379
MINUTES OF THE SPECIAL MEETING OF JUNE 10, 1997
H-3 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
M^nut'e Cler(^
Min
s . approved
,
by the 1997.
Board
of
Education
this
day
of
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the locabion of the meeting. „ y 'witness my hand and seal of this School District this / day of < ' 1997.
clerk,Oklahdma City Bodrd of Education (SEAL)
49
f=
380
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,
OKLAHOMA,
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JUNE 16, 1997, AT
6:00 P.M.
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
PRESENT;
President Member Vice President Member Member Member Member
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order at 6:07 p.m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, five (5) members of present. Mrs. Thelma R. Parks arrived at 6:12 p.m. arrived at 6:14 p.m.
EXECUTIVE MOTION: SECOND:
the Board were Mr. Ron Bogle R. #164 EXECUTIVE SESSION 6:08 P.M.
SESSION
Kenny Walker Jennifer Puckett
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B) (1); B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C: A DISCUSSION REGARDING THE EMPLOYMENT STATUS OF BENJAMIN HART, PURSUANT TO O.S. 25, ยง307 (B)(1); D. CONFIDENTIAL COMMUNICATIONS WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FRANKLIN VS. OKLAHOMA CITY PUBLIC SCHOOLS, PURSUANT TO O.S. 25, ยง307 (B)(4); E. A DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO 25 O.S. ยง307 (B)(4). ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 5- 0 .
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
The Board went into Executive Session at 6:08 p.m
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Kenny Walker, and Michael Carter; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; Sam Bogle, Administrator of Service Center Personnel; Terry Wolfe, Director of Business Operations; Tammy Carter, Legal Counsel; Bruce Day, Attorney; and Rosa Lambeth, Board Clerk.
50
381
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-2
OP E N
IN R. #165 RETURN TO OPEN SESSION 7:30 P.M.
MOTION; SECOND;
SESSION Terri Silver Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:38 p .m.
Mr. Michael Carter, District 6 Board Member, gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
(NONE) MINUTES
R. #166 APPROVAL OF MINUTES FOR MAY, 1997
MOTION; SECOND:
OF
PREVIOUS
MEETING (S)
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF THE MINUTES OF SPECIAL BOARD MEETING, MAY 2, 1997; REGULAR BOARD MEETING, MAY 5, 1997; AND REGULAR BOARD MEETING, MAY 19, 1997.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
no aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no aye
MOTION CARRIED 5 aye, 2 no.
CITIZENS' COMMENTS 1.
Joseph M. Quigley, employee of Taft Middle School, spoke of concerns of students with minority sexual prcfe-rences who are at high risk. orientation
2.
David W. Gray, AFT, said the union has been concerned with the use of temporary employees, inmates, and the contracting out of support employees' positions. He encouraged the board to support a Labor/Management Committee.
3.
Jim Purdy, patron, discussed the Enterprise School proposal and concerns with the failure to test students. Another item he had concerns about was the proposal to pilot a "Discrimination Throughout History" course at Webster Middle School.
4.
Ted Metscher, AFT, spoke of concerns with the teacher/coach positions in the district and contracting out different services of the district.
5.
Jack Cowley, State Director of Justice Fellowship, encouraged the Board to continue using inmate labor.
6.
Malik S. Muhammad, 100 Black Men Coalition, contracting out custodial services.
7.
Fannie Bates, N.A.A.C.P., and child safety.
was concerned with
spoke of concerns of employee fairness
51
382
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-3
CITIZENS' COMMENTS
(continued)
8.
Lores Schrank, patron, was concerned with the district's contracting out custodial services. She urged the district and the support personnel union to build a working relationship that benefits all concerned, and most importantly the children they are here to serve.
9.
Terry Harris, patron, had very encouraging things to say about the "Honors Academy" at Hoover and John Marshall. He commended the district for the $500 that was given to art teachers to use on equipment and supplies. He encouraged the Board to not lose sight of the Block 8 scheduling program.
10.
Pamela Babaei, patron, spoke of concerns in the way she was treated when she made a complaint regarding her child at Hawthorne Elementary School.
11.
Jemal Abdul R. Aziz, 100 Black Men's Coalition, expressed his opposition to contracting out custodial services and using inmate labor in the schools. MEMBER S'
BOARD
BUSINESS/COMMENTS
RECOGNITIONS 1.
Presentation of Certificate of Completion to Jennifer Puckett for successful completion of the New School Board Member Workshop presented by the Oklahoma State Department of Education.
BUSINESS
Approval to reconsider the May 5, 1997, Purchasing and General Business Item �H": Approval of an agreement between the Oklahoma Department of Corrections, Clara Waters Community Correction Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed for the 1997-98 school year. (Terry Wolfe)
2.
MOTION: SECOND:
Jennifer Puckett Tom Yeargain
MOVE TO RECONSIDER THE MAY 5, 1997, PURCHASING AND GENERAL BUSINESS ITEM "H": APPROVAL OF AN AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF CORRECTIONS, CLARA WATERS COMMUNITY CORRECTION CENTER, AND THE OKLAHOMA CITY PUBLIC SCHOOLS FOR PUBLIC WORKS PROJECT LABOR TO BE USED AS NEEDED FOR THE 1997-98 SCHOOL YEAR. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. This motion was tabled temporarily and amended to include Barnard Center also for discussion only:
b.
the Kate
Approval of an agreement between the Oklahoma Department of Corrections, Clara Waters Community Correction Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed for the 1997-98 school year. (Terry Wolfe)
52
R. #167 APPROVAL TO RECONSIDER PURCHASING AND GENERAL BUSINESS ITEM H FROM 5/5/97 BOARD MEETING.
383
MINUTES OF THE REGULAR MEETING OP JUNE 16, 1997
b
= M-4
r BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Motion to table item 2B; I. #168 APPROVAL TO TABLE TEM 2B.
MOTION; SECOND;
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL TO TABLE ITEM 2B. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye no
MOTION CARRIED 6 aye, 1 no.
3.
a.
Approval to reconsider the May 19, 1997, Purchasing and General Business Item "C"; Approval of an agreement between of Corrections, Kate Barnard the Oklahoma Department Community Correction Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed for the 1997-98 school year. (Terry Wolfe)
MOTION; SECOND:
Jennifer Puckett Tom Yeargain
I. #169 APPROVAL TO USCONSIDER ITEM ; FROM PURCHASING
MOVE FOR APPROVAL TO RECONSIDER THE MAY 19, 1997, PURCHASING AND GENERAL BUSINESS ITEM "C" ; APPROVAL OF AN AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF CORRECTIONS, KATE BARNARD COMMUNITY CORRECTION CENTER, AND General THE OKLAHOMA CITY PUBLIC SCHOOLS (SERVICE CENTER) FOR PUBLIC WORKS JUSTNESS OF 5/19 /9 PROJECT TO BE USED AS NEEDED FOR THE 1997- 98 SCHOOL YEAR. LABOR bc ^ieecin ;.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. Item 2B removed from the table;
L #170 APPROVAL TO REMOVE [TEM 2B FROM THE CABLE.
MOTION; SECOND;
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL TO REMOVE ITEM 2B FROM THE TABLE. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 7-0. Vote on Item 2B;
i. #171 IPPROVAL OF AGREE!1ENT BETWEEN 1-89 MTO DEPARTMENT OF CORRECTIONS' CLARA iJATERS CENTER.
MOTION! SECOND!
Kenny Walker Michael Carter
53
Mrs . Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
384
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
M-5
I
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
MOVE FOR APPROVAL OF AN AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF CORRECTIONS, CLARA WATERS COMMUNITY CORRECTION CENTER, AND THE OKLAHOMA CITY PUBLIC SCHOOLS (SERVICE CENTER) FOR PUBLIC WORKS PROJECT LABOR TO BE USED AS NEEDED FOR THE 1997-98 SCHOOL YEAR. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
no aye aye no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 4 aye, 3 no. 3.
b.
Approval of an agreement between the Oklahoma Department of Corrections, Kate Barnard Community Correction Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed for the 1997-98 school year. (Terry Wolfe)
MOTION; SECOND;
Kenny Walker Thelma R. Parks
MOVE FOR APPROVAL OF AN AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF CORRECTIONS, KATE BARNARD COMMUNITY CORRECTION CENTER, AND THE OKLAHOMA CITY PUBLIC SCHOOLS (SERVICE CENTER) FOR PUBLIC WORKS PROJECT LABOR TO BE USED AS NEEDED FOR THE 1997-98 SCHOOL YEAR.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
no aye aye no
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 4 aye, 3 no, DISCUSSION Mrs. Jennifer Puckett questioned if the Board's decision to participate in the program using inmate labor is one that is based on a desire to save money or are they trying to extend a helping hand to inmates? Mr. Terry Wolfe, Director of Business Operations, responded it would be appropriate to say both. He noted it is an attempt to save some money in the work that must be done, but also we have had a good relationship with D.O.C. workers in other instances such as the carpentry shop.
Mrs. Puckett asked if the district engaged in any other similar programs? Mr. Wolfe said these are the only programs with the D.O.C. workers that he is aware of. Mrs. Puckett asked if the money paid for this goes to the Department of Corrections? Mr. Wolfe said it did. Mrs. Puckett asked if the district was covered by any insurance policy for this particular program and if there were any legal issues related to liability. Mr. Kelly said to the best of his knowledge, the district's insurance policy will cover anyone who is acting on behalf of the district.
Mrs. Puckett asked about the possibility of using students who were on suspensions or having problems in school, and paying them to do this type of work. Mr. Wolfe noted that this work begins before school is out at the end of the year and extends well into the next school year.
54
R. #172 APPROVAL OF AGREEBETWEEN DEPARTMENT OF CORRECTIONS, KATE BARNARD CENTEl AND OKLAHOMA CITY PUBLIC SCHOOLS.
385
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 :M-6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Puckett asked where the woodworking shop is located where some of the inmates work? Mr. Wolfe said it was one of the trade working shops in the service center.
Mr. Bogle noted there were two very similar action items tonight dealing with Kate Barnard and Clara Waters Community Correction Centers. He asked that they have general discussion on both items and then vote on them separately. He asked for a motion to temporarily table the motion that's on the floor for the Clara Waters Community Correction Center. Mrs. Puckett asked if the contract for this limited the types of work these inmates are allowed to do? Mr. Wolfe noted the contract basically was for public works projects, but we have always used the workers in the workshop plus light demolition and construction. Mrs. Puckett asked if there was anything to prevent using the workers as grounds workers? Mr. Wolfe said he would want to reread the contract, but there is nothing that he is presently aware of. Mrs. Puckett asked if when the inmates visit school sites if they are usually there as a group? Mr. Wolfe noted district staff picks up the workers from their facility and takes them to the school site to begin the day, transports them between school sites, and takes them back to their facility at the end of the work day. Mrs. Puckett asked if district employees go through a training program to understand how to supervise inmates. Mr. Cross, Director of Mrs. Puckett asked how many Buildings and Grounds, said they do. Mr. Wolfe said there is one employees are assigned to supervise? supervisor per crew and we are trying to make it two supervisors per crew.
In response to a question from Mrs. supervisors work alongside the crew.
Puckett,
Mr.
Wolfe
said
the
Mrs. Puckett asked how the ground crews work? Mr. Wolfe noted he might have misunderstood an earlier question, but what he had explained before was as he had described, they pick them up, move them from site to site, and deliver them back, with one supervisor per crew. He stated the workers in the carpentry shop have our own staff there working with them throughout the full day. He noted there are crew supervisors on site for the long care crews.
Mr. Yeargain asked if the guards were people from the correctional institution or convicts? Mr. Wolfe said the supervisors are our own staff, and only females do mowing for the schools. Mr. Yeargain asked how long these people had been doing the schools? Mr. Wolfe said this is the second season we have used workers for lawn care, and the men in the carpentry shop have been used for about eight years. Mr. Yeargain said he did not think we are obligated to use the contract labor from the correctional labor force. He said it scared him, and he thought we should be using people in the community that need these jobs.
Mrs. Parks stated she thought we are all concerned about the safety of our children. She noted this is a big picture we are concerned with, and they are human beings. She said she had not heard one negative comment about the work of these employees, but she had heard they are good employees. She said these people are working under the supervision of one of our trusted employees and she didn't see it to be a problem. She noted she thinks it is a good investment in the lives of people who might have gone astray, but are wanting to be rehabilitated. She expressed support for the employment of these persons. Mr. Walker asked if the men who work at the service center as carpenters ever go to the schools? Mr. Wolfe noted that during the summer months they are used for light construction and demolition work at school sites on various projects. He noted this is only in the summer months when the children are not there.
55
386
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Walker asked how many are in a crew? Mr. Wolfe responded it is usually five persons and a supervisor, but does vary depending on how many workers are available to us. Mr. Walker asked if these workers are at the schools everyday? Mr. Wolfe responded they try to keep them employed year round in the carpentry work, but the lawn care workers work during the growing seasons, and when the growing season ends, they will be trimming trees, hedges, etc. He said the money paid goes to the Department of Corrections who then pays the inmates. Mr. Walker asked if the inmates were identified in any way when they are working for us. Mr. Wolfe said they were not, but it was his understanding that we could ask them to wear marked clothing that would have an insignia of the Department of Corrections on it. Mr. Wolfe said he was not aware of any reason that would prevent us from having them wear a specific uniform. Mr. Walker asked if we have the right to reject or send back inmates that they send if they don't work or have a belligerent attitude. Mr. Wolfe noted we have a right to preview a worker before they start to work for us or to reject a worker at any time. Mr. Walker inquired if these people are considered volunteers or contract employees. Mr. Wolfe said our contract states that we cannot consider them employees, but they would be the employees of a contract.
Mr. Bogle asked what the total number of personnel is that we are dealing with? Mr. Wolfe said on the lawn care crews we have 2 0 workers. He noted they had asked for 10 more but had been denied this request because they were not available or did not meet the standards. Mr. Bogle asked if the Board were to withdraw support for this activity, how it would affect the functions these inmates are responsible for in terms of budget, personnel, and other issues. Dr. Crawford said they would be forced to transfer some positions in the Maintenance Department over to the grounds maintenance since we made the decision this year to do our own lawn care. Mrs. Parks asked if there had been any report of these workers violating the contract they were hired by. Mr. Wolfe said he had not had any, and Mr. Jim Cross, Director of Buildings and Grounds indicated he is not aware of any. Mrs. Parks said based on what she had heard we need some additional help for the lawn work. She noted that maybe we should be giving them more than what we are, because that is pretty cheap labor. She said the big picture is they need employment and are doing a good job. Mrs. Silver reported asking her children about the lawn care while they were at school, and they said the crews were either finished before lunch and recess or came after the recesses were over. If there was any occasion that they were there when children might be going outside for some reason, they move to another part of the grounds, and were never where the children were. She noted anyone who is doing lawn care work should not be near children because of the danger from the equipment. She said whether we use these workers or anyone else, she hoped they would be very cognizant of the danger of that situation.
Mrs. Puckett said she felt part of the Board's job is to make decisions for the children in our school system. She suggested finding a more neutral place for them to work rather than on the school grounds. She noted the Board is speaking for children who cannot speak for themselves. She suggested placing this type of worker among adults who understand who they are and the possible dangers they may pose.
Mr. Walker said he would like to reinforce that if this motion passes, they agree on these workers being identified some way. Mrs. Silver asked if this doesn't pass what happens to the contracts? Dr. Crawford said they are voidable.
56
; M-7
r
387
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-8
BOARD MEMBERS' BUSINESS/COMMENTS 4.
(continued)
Approval of recommended revisions to Board policy B-28; HEARING PROCEDURES, as shown on the following pages. (Second reading was at the June 2, 1997, Board meeting.) (Tammy Carter)
MOTION! SECOND!
Jennifer Puckett Terri Silver
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY B-28; HEARING PROCEDURES, WITH THE LAST PARAGRAPH ON PAGE 8 OF 9 BEING CHANGED TO RE2kD, "BOARD MEMBERS SHOULD AVOID RECEIVING INFORMATION FROM ANY SOURCE AFTER THE FILING OF A GRIEVANCE, COMPLAINT, DISCIPLINARY OR PRETERMINATION PROCEDURE WHICH MIGHT AFFECT THE ABILITY OF THE BOARD MEMBER TO BE FAIR AND IMPARTIAL TO EITHER PARTY AT THE HEARING." I. #173 APPROVAL OF BOARD OLICY B-28 AS LECOMMEND® UCLUDING CHANGE.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
IRST READING OF EW BOARD POLICY -49: ENTERPRISE CHOOLS
First reading of new Board policy 1-49; ENTERPRISE SCHOOLS, shown on the followincr pages. (Tammy Carter)
as
DISCUSSION Mrs. Parks offered a rewording on the policy on page 90, the last paragraph. She suggested it be changed to read, "Board members should avoid receiving information from any source after the filing of a grievance, complaint, disciplinary or pretermination procedure which might affect the ability of the Board member to be fair and impartial to either party at the hearing." Mrs. Silver asked Dr, Sconzo to review what he had done with a couple of things she had asked him to look at earlier in the day. Dr. Sconzo said he and Mrs. Silver had discussed some wording changes in Board Policy 1-49: ENTERPRISE SCHOOLS, which would tighten up the language but would not change the substance of what is being recommended. He said he would like to do a little redrafting of that information, go through Mrs. Carter's office, and then present that to Dr. Crawford and the Board in time for the second reading on this policy. Dr, Sconzo said this could be ready for the next meeting of the Board.
Mr. Bogle asked about the timelines on this? Mrs. Carter said she thought the usual time for bringing back a policy for a second reading was about two weeks. Mr. Bogle noted Mrs. Silver had suggested they may be within the policy guidelines to bring it back for the second reading and approval at the July 1 Board meeting. He said unless they find they can't do that according to policy, they would plan on bringing it back then.
57
388
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-9
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
B-28
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLKIN. OKIAIIOMA CITY, OK 7.TI06
"Eatabliahing Excellence"
ADOPTED:
12-17-79 REVISED:
HEARING PROCEDURES
Employees are provided with the right to hearings before the Board. shall be conducted in accordance with the procedures con-
Hearings
tained herein.
A.
PRESIDING OFFICER The president of the Board shall preside at all hearings before the
The president may
Board.
the Board's
attorney to
The hearing officer shall rule on all procedural and
preside.
interpret the law to assist the Board,
evidentiary matters
and
Board members shall
sit as
ultimate
appoint
decision
maker
as
The Board
finders of fact.
to
the
law
the
and
facts
is the
of
each
case. B.
PARTIES One
requesting
a
grievance
hearing
shall
be
the
"grievant."
Anyone else requesting a hearing shall be the "appellant."
One
defending any action before the Board shall be the "respondent.� The
following
hearings
before
appellant's respondent;
Union, alleged
will
parties
the
the
Board;
(grievant's)
permitted
be
and
or
participate
in
grievant;
the
representatives;
the
appellant
witnesses
to
respondent's witnesses and representatives; and the
if a violation of the Collective Bargaining Agreement is
and
the
Union
does
not
represent
the
appellant
(grievant).
83
58
1 of 9
A
389
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-10
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
CONFLICTS BETWEEN POLICY AND NEGOTIATED AGREEMENTS In
the
event a
Collective
Bargaining
Agreement
issue which directly conflicts with this policy,
addresses
an
the Collective
Bargaining Agreement shall govern the hearing or its attendant procedures.
HEARING DATE
Board
The
hearings.
parties
be
shall
Clerk
hearing date
The
reasonable
for
responsible
will
be
scheduled
for preparation.
time
scheduling
all
to
the
provide
Hearing dates
shall
be set in accordance with state law and/or Board Policy and may
be extended by agreement of the parties.
REPRESENTATIVES Within
five
notify
shall
(5)
of
the
another
and
days
one
scheduled Board
the
hearing, Clerk
if
the
parties
attorney
an
will represent them at the hearing.
PROCEDURAL ISSUES
If
any
Board
party can
to
desires
decide
they may do so
without
not be limited to, listed
attorney
will
a
procedural
conducting
in be
which
issue
evidentiary
an
before opening statements
the
hearing,
are made or prior to
Procedural Issues could include,
the date of the hearing.
lines
raise
but
failure of the parties to follow the guide-
the
policy,
present
at
including
the
notification
hearing,
witness or exhibit lists, or other.
failure
to
that
an
provide
The moving party must pro-
vide the other party or parties with written notice specifying the
issue
raised.
The
issue
shall
be
decided upon
by
motior
and vote of the Board.
84
59
2 of 9 (B-28)
390
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
(continued)
BOARD MEMBERS' BUSINESS/COMMENTS
G.
M-11
EXHIBITS AND WITNESSES
parties
The
or
required
(if
statements
and
exhibit
hearing.
by
witness
Narrative
must
representatives
their
or
narrative
submit
Collective Bargaining Agreement)
a
to
lists
statements
Board
the
shall
Clerk
before
in
submitted
be
accord
Exhibit and witness
with the Collective Bargaining Agreement.
lists must be exchanged between or among the parties and
with
Board. Clerk
the
later
no
than
ten
days
(10)
Exhibits must be marked and numbered,
hearing.
Exhibit No. _____� lists
must
which
the
party
shall
not
be
(eg.
"Respondent's Exhibit No. _____
or
names
the
include
to
intends
admitted.
addresses
and
of
Witnesses not
filed
before
the
"Appellant's ").
all
witness
witnesses
Exhibits not timely
call.
the
listed
timely listed
cannot be
the
presiding
called. When
exhibits
officer,
are
admitted
each member
the
of
evidence
into
Board
the
and
by
presiding
officer
shall receive a copy of the exhibit from the party offering it. The parties shall prepare sufficient copies of each exhibit for
each member of the Board, Clerk.
Exhibits
shall
the presiding officer and
be placed
in
envelopes
or
made available to the parties before the hearing.
the Board
folders
and
Evidence not
introduced at a level II grievance hearing will not be admitted at a grievance hearing before the Board; nor will witnesses who did not
testify at
testify
at
allotted
a
a level II
grievance
grievance hearing be allowed to
hearing
before
the
Board.
The
time
for testimony may be limited by the presiding officer
or the Board at the outset of the hearing.
85
60
3 of 9 (B-28)
391
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-12
BOARD MEMBERS' BUSINESS/COMMENTS
H.
(continued)
OBJECTIONS
Objections may
made
be
to
questions
asked
All
of witnesses.
objections shall be directed to the presiding officer, who will
The strict rules of evidence shall not
rule on the objections. apply.
I.
CROSS-EXAMINATION is limited to matters
Cross-examination of witnesses direct
Redirect
examination.
examination
of
a
raised on is
witness
limited to matters raised during cross-examination.
J.
ARGUMENTS
The
time
may
be
for
opening
limited
by
and
the
closing
presiding
statements
officer
or
before the
the
Board
Board
at
the
outset of the hearing. K.
PROPOSED FINDINGS AND CONCLUSIONS Parties shall submit written proposed findings of fact and may
submit written conclusions of law to the Board at the
conclu-
sion of the hearing.
L.
CONTINUANCES 1.
CONTINUANCE BY MOTION OP PARTIES.
The Board to
and
conduct
all parties
timely
shall make a good
hearings.
No
faith effort
continuance
will
be
granted upon motion of a party unless a written motion is
filed and served on all parties of record at least two (2) working
days
before
the
scheduled
hearing date,
except
for good cause.
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61
4 of 9 (B-28)
392
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 H-13
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
PRETERMINATION CONTINUANCES In the matter of pretermination hearings for all employees,
than
other
certified
employees,
granted
continuances
at
the request of a party shall be assessed as follows:
a.
the
If
continuance
the
appellant,
the
is
granted
appellant
at the
request of
not
will
receive
pay and benefits for the period of the delay. b.
If the the
continuance
is
granted
the
Administration,
at the
appellant
request of
will
receive
pay and benefits for the period of the delay.
c.
If
the
Board
continuance
of
Education
appellant will
granted
is
or
on
behalf
Hearing
receive all
pay
of
Officer,
and
benefits
the
the for
the period of the delay. M.
HEARING ORDER FOR TERMINATIONS, NON-RENEWALS OR SUSPENSIONS FOR ADMINISTRATORS, NON-CERTIFIED EMPLOYEES AND SUSPENSION OP STUDENTS
The
for
order
dismissal,
due
process
non-renewal,
hearings
demotion
or
proposing
termination,
suspension of
administra-
tors and noncertified employees shall be as follows:
1.
Opening statement by respondent;
2.
Opening statement by appellant;
3.
Presentation of witnesses and evidence for respondent; a.
Direct questioning by respondent;
b.
Cross-examination by appellant; and
c.
Redirect by respondent.
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62
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393
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
4.
(continued)
â– Presentation of witnesses and evidence for appellant; a.
Direct questioning by appellant;
b.
Cross-examination by respondent;
c.
Redirect by appellant.
5,
Rebuttal,
6.
Closing statement by respondent;
7.
Closing statement by appellant;
8.
Executive
session
to
employee;
(entire
student
and
as permitted by the presiding officer;
discuss
employment
suspension
status
hearing
of
may
the
be
in
executive session upon request of the parent);
9.
Motion,
deliberation,
and
vote
Findings of Pact by the Board;
10.
Motion,
in
open
session
the
on
and
deliberation, and vote in open session on proposed
suspension,
demotion,
dismissal,
termination
or
non-
renewal of employee, or suspension of student.
N.
HEARING ORDER FOR TERMINATIONS OR NONRENEWALS OP CAREER AND PROBATIONARY TEACHERS The
order
for
due
process
termination of career
suant
to
regulations
hearings
proposing
and probationary teachers promulgated
by
the
State
nonrenewal
shall
be
or
pur-
Department
of
Education.
O.
HEARING ORDER FOR LEVEL THREE GRIEVANCES - SUPPORT EMPLOYEES
The order for grievance hearings shall be as follows:
1.
Opening statement by grievant;
2.
Opening statement by respondent;
88
63
6 Of 9 (B-28)
394
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
3.
4.
:M-15
(continued)
Presentation of witnesses and evidence for grievant; a.
Direct questioning by grievant;
b.
Cross-examination by respondent;
c.
Redirect by grievant.
Presentation of witnesses and evidence for respondent; a.
Direct questioning by respondent;
b.
Cross-examination by grievant;
c.
Redirect by respondent.
and
5.
Rebuttal,
6.
Closing statement by grievant;
7.
Closing statement by respondent; and
8.
Motion, deliberation, findings and vote in open session by
as permitted by the presiding officer;
the Board. P.
HEARING ORDER FOR LEVEL FOUR GRIEVANCES - CERTIFIED EMPLOYEES The
order
for
Level
Pour
Grievance Hearings
before
the
Board
shall be according to the Collective Bargaining Agreement:
1.
If either party is not satisfied with the decision of the arbitrator,
that party may submit a written appeal to the
Clerk of the Board of Education within five (5)
days after
receipt of the arbitrator’s decision.
2.
The
arbitrator's decision
shall
appear
as an
agenda
item
for consideration at the next regular meeting of the Board of Education following receipt of written recommendations of the arbitrator.
89
64
7 of 9 (B-28)
f
395
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
^M-16 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
(10)
Arbitrator's recommendations received less than ten
days
before
a
regularly
meeting
scheduled
shall
be
scheduled for the succeeding meeting or for a special meeting to hear the appeal. 3.
Only the arbitrator's findings of fact and conclusions,
along with written evidence presented to the arbitrator may
be
submitted
to
the
Board
for
Education
of
consideration. 4.
The items listed in the preceding paragraph shall be the
sole
evidence
utilized by
making its' decision. argument
before
consideration
of
the the
the
Board
of
Education
in
Neither party shall make an oral Board
at
Level
arbitrator's
After
Four.
decision
in
open
session, the Board shall render a decision to sustain or
overrule his/her decision. Q.
BOARD MEMBER CONFLICT
After the filing of any grievance, complaint, disciplinary or pretermination procedure, Board members should avoid receiving
information from sources which might affect the ability of the Board member to be fair and impartial to either party at the
hearing.
In the event a Board member believes he/she has
received such information, even inadvertently, then the Board
8 of 9 (B-28)
90
65
396
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
Board
member
believes
(continued)
that
such
information
has
made
it
difficult for that Board member to render a fair and impartial
decision,
then
the
Board
member
may
be
excused
from
participating in the hearing.
9 of 9 (B-28)
91
66
A
397
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-18
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
6-9-97 •
A
OKLAHOMA CITY PUBLIC SCHOOLS
9<W north
1-49
POLICY:
(NEW)
KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED:
REVISED:
ENTERPRISE SCHOOLS RECOMMENDED SES? POLICE In an effort to promote educational innovation and school-based
autonomy with accountability, the Board of Education will consider the establishment of Enterprise Schools in the Oklahoma City School District.
Enterprise Schools are envisioned to be a modified,
local charter school concept. Only educationally sound and quality Enterprise School proposals will be considered for implementation.
Through a contract between
the Board of Education as the sponsoring body and the Enterprise-
School's governing body,
the terms and conditions under which an
Enterprise School will operate will be determined.
All Enterprise School will, at a minimum: 1.
Have
the
improvement
of student
achievement
and increased
learning opportunities for students as their central purpose.
2.
Be
nonsectarian
in
their
programs,
admissions
policies,
employment practices, and operations.
3.
Be accountable to the Board of Education for performance and
results.
1 of 2 92
67
398
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
4.
M-19
(continued)
Comply with all federal, state, school laws and regulations,
local laws.- and.-all of the health,
safety,
and civil rights
requirements found therein. 5.
Participate
in
the
state
and
local board
student
testing
programs. 6.
Be subject to quarterly internal audits and an external audit
on an annual basis. Not charge tuition or fees to students except for those fees
normally charged by other public schools.
u
2 of 2 (1-49)
93
68
r 399
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 H-20: BOARD
MEMBERS
COMMENTS
Mrs. Silver requested that Board Policy B-20: BOARD MEETING AGENDA be brought back to the next regular meeting of the Board. Mrs. Parks asked if the reason she wants this brought back is a change in the agenda? Mrs. Silver noted she wanted to reorder something that is in the policy, but not to take anything out.
Mr. Walker commented he appreciated the administration working with the group called Community Oklahoma on the Water. He noted a pilot program with this organization had been started at five of the middle schools that took all who were interested in learning how to sail. He said the program was a success with a good turn out. He mentioned they do have a scholarship program, and said he hoped the district would look at this very closely. He added the organization is very excited about continuing and expanding the program as school starts next fall. He encouraged the administration to listen to what they had to say, and noted he hoped to have a competitive sailing program in the public schools. LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, reported a lawsuit had been filed last week, McGee vs. Oklahoma City Public Schools, wherein the plaintiff was requesting the recovery of a lost violin. Mrs. Carter noted that the violin had been found therefore she thought this lawsuit might be able to be resolved. Mrs. Carter stated that in Oklahoma City vs. Serviceman Supply, there has been a mediation scheduled, and the Board should be receiving a communique within the next few days that will address this. She noted she might be requesting an executive session to discuss this in more detail. TREASURER
REPORT
Mrs. Sandy Henry, Treasurer, presented a routine treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.)
SUPERINTENDENT DISCUSSION REGARDING 1997-98 BUDGET.
1.
REPORT
Discussion regarding 1997-98 Budget
(Nick Kelly)
Dr. Crawford stated the Board had the opportunity to review the proposed budget for 1997-98, and had been provided with a synopsis of the General Operating Fund and another detail of the General Operating Fund. He noted in addition they had included a binder containing title programs for the Board to consider. He said they had provided the Board with their best work in establishing the 1997-98 budget to ensure a quality instructional program, to benefit employees with some salary increases, and to provide a safe orderly school climate in the school district. He noted the Board had been emphatic that they would like to see some additional emphasis placed on fine arts and possibly on athletics. He said two or three elementary schools would need to be re-roofed as we undertake our various HVAC projects. He noted there was some additional carryover money from the 1996-97 Building Fund that would be sufficient to provide for the roofing projects. Dr. Crawford called the Board's attention to page 13 of the detailed budget to an item of $1,600,000. He explained that this is the bulk of the additional revenue the state has provided the district excluding the alternative school budget for the Board's consideration as it works through the 1997-98 budget. He reported there is about $450,000 available to the Board for matters they think need special emphasis. Three categories he mentioned that needed more funds or for which more funds had been requested were fine arts, athletics, and salaries for
69
400
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
M-21 SUPERINTENDENT'S REPORT
(continued)
some support employees that are not affected by the dollars the He said staff would like to culminate this legislature earmarked discussion into a recommended budget they could present to the Board at least by the July 28 Board meeting for their approval.
Mr. Walker said he would like to see an extra $200,000 of the $450,000 used for fine arts. Dr. Crawford noted they would do what the Board asked that they look at the these three categories decides, but salaries for some support employees, fine arts, and collectively: athletics. Mr. Bogle stated the question of how much money to apply to a particular area might be better arrived at by asking Dr. Crawford to develop recommendations based on something in particular rather than just allocating a lump of money to each. He requested attaching a decision about where to place those dollars to specific costs based on recommendations rather than lumping money into one area or the other. Mr. Bogle said he would be interested in knowing where the district would suggest some of the revenue be used. Mr. Bogle commented on the Communique B-761, an expanded discussion in alternative programs. He noted he found it interesting and stimulating to read about the different alternative concepts being considered. One of the areas he wondered about was the Emerson Alternative School Outreach Program serving the population of students that are pregnant and parenting mothers. He said he understood there is a growing waiting list and that we may not be able to serve that population adequately. Dr. Sconzo affirmed that as it is currently being offered and envisioned to be continued to be offered, it is inadequate. He reported they had recently had meetings with a community agency interested in and following through on a grant opportunity that would provide, if successful, some additional person and facility resources. He noted the constraint of the program is facility needs, restricting the number of students and their children that can be served. He noted again they are investigating ways to remedy this. Mrs. Parks asked about information in the Board packet concerning the fine arts pilot program at Wilson Elementary School. She requested to know what elementary persons would be a part of that program and if children would be allowed to come from across the district to this fine arts program? Dr. Sconzo said the program would involve all children at that school, but is not a program that would accept applications or transfers to participate in it. He said it would be only for the Wilson attendance area. Mrs. Parks asked if they had considered placing a fine arts program in another area allowing the students who will not have the opportunity to go to the pilot school to have another pilot school or program in another section of Oklahoma City? Dr. Sconzo noted their intent is on the basis of the evaluation of the Wilson pilot program at the end of the 1997-98 school year, to expand it to other elementary schools across the district with ultimately the goal of all 65 schools enjoying what is believed will be a successful arts integration program. Mrs. Parks said she would hope staff would be very concerned about other areas where all students can be exposed to the fine arts program.
Mr. Bogle noted if they could increase the number of traveling teachers it would increase the presence of fine arts in all of the schools. In regard to page 4 of the proposed budget summary, item 420, Mr. Carter asked what exactly it was? Mr. Kelly responded page 4 is a summary of the proposed General Fund Budget by object codes, salaries, fringe benefits, etc. He said item 420 is the contracted custodial services.
Dr. Crawford said they have some of the dollars that would be necessary to fund the outsourcing scenario budgeted in salaries instead of in contracted services in this proposed budget until the board acts. Mr. Bogle expressed appreciation to staff for their detailed responses to his questions regarding the budget. He noted this budget is probably the most important thing the Board will do during the year.
70
r
401
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-22
SUPERINTENDENT'S REPORT
(continued)
Mr. Walker asked when the budget would be brought back for a final vote. Dr. Crawford said they felt they must have the Board's action by the 28th of July, but if the Board president approves, they might be able to consider it before that.
2.
Approval of the following bids for custodial services contracts at District middle and high schools. Contracts for the 1997-98 fiscal year will be awarded after July 1, 1997. (Terry Wo1fe)
BID
GROUP
American Building Maintenance Combination Bid
II,
SUBTOTAL
III VI
Global Management Services
SUBTOTAL V
Jani-King of Oklahoma
IV
$
271,896.00 594,659.00
$
866,555.00
$
545,185.00 396,573.00
$
941,758.00
$
414,480.96
$2,222,793.96
TOTAL
This notification will allow vendors the time required to prepare staff and acquire equipment and supplies. These expenditures are to be charged to General Fund Account 811-049-2620-421-000-0000000-OPU. (This item was postponed at the June 2, 1997, Board of Education meeting.)
Mr. Carter left at 9;55 p.m. taken.
before the vote on this amendment was
Amendment to amend the main Motion;
MOTION: SECOND: MOTION TO AMEND MAIN MOTION TO DELETE JANI-KING FROM GROUP V FAILED.
Tom Yeargain Thelma R. Parks
MOVE FOR APPROVAL TO AMEND THE MAIN MOTION TO DELETE JANI-KING FROM GROUP V AND PLACE GROUP V WITH GLOBAL MANAGEMENT. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
no no aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
no no no
MOTION FAILED 5 no, 1 aye.
Vote on the Substitute Motion:
SDBSTITUE MOTION TO REJECT ALL VENDORS FOR CUSTODIAL SERVICES FAILED.
MOTION: SECOND:
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL FOR THE BOARD TO REJECT ALL OF THE VENDORS WHO SEEK CUSTODIAL SERVICES IN THE OKLAHOMA CITY PUBLIC SCHOOLS AND USE OUR PRESENT CUSTODIAL STAFF UNDER THE SUPERVISION OF THE BUILDING ADMINISTRATORS.
71
402
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-23
SUPERINTENDENT'S REPORT
ROLL CALL
(continued)
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
no no aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
no aye no
MOTION FAILED 4 no, 2 aye. Main Motion;
MOTION: SECOND:
Terri Silver Michael Carter
MOVE FOR APPROVAL OF THE BIDS AND COMPANIES LISTED FOR CUSTODIAL SERVICES CONTRACTS AT DISTRICT MIDDLE AND HIGH SCHOOLS FOR THE 1997-98 FISCAL YEAR AS LISTED TO BE AWARDED AFTER JULY 1, 1997. Motion to Amend the Main Motion;
MOTION: SECOND:
Terri Silver Tom Yeargain
MOVE FOR APPROVAL TO AMEND THE MAIN MOTION TO AWARD THE CONTRACT FOR CUSTODIAL SERVICES TO GLOBAL MANAGEMENT SERVICES AT DISTRICT MIDDLE AND HIGH SCHOOLS FOR THE 1997-98 FISCAL YEAR WHICH WILL BE AWARDED AFTER JULY 1, 1997 FOR A TOTAL BASE BID OF $2,267,669.00. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye no aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
R. #174 APPROVAL TO AMEND MAIN MOTION TO AWARD CONTRACT FOR CUSTODIAL SERVICES TO GLOBAL MWYI'MN].’
aye aye aye
MOTION CARRIED 5 aye, 1 no. Motion as Amended: MOTION: SECOND:
R. #175 APPROVAL OF MAIN MOTION AS AMENDED.
Terri Silver Tom Yeargain
MOVE FOR APPROVAL TO AWARD THE CONTRACT FOR CUSTODIAL SERVICES TO GLOBAL MANAGEMENT SERVICES AT DISTRICT MIDDLE AND HIGH SCHOOLS FOR THE 1997-98 FISCAL YEAR WHICH WILL BE AWARDED AFTER JULY 1, 1997 FOR A TOTAL BASE BID OF $2,267, 669.00. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye no aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 5 aye, 1 no.
DISCUSSION Dr. Crawford said there are considerable savings involved in outsourcing custodial services, and emphasized that this past year, outsourcing custodial services has shown a benefit in this district in most instances. He noted they had assured the custodial staff they will be able to maintain their employment in the district. They don't plan to
72
403
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-24
SUPERINTENDENT'S REPORT
(continued)
eliminate any jobs. He said the regular employees that have been with the district for several years and even several months will be protected and will have a place to work in the school district. He stated if time goes on and the Board does choose to outsource these facilities, we'll have to evaluate from that forward and determine if we're getting quality service in our other facilities. If we are, we have no plans to outsource those, but if we're still having problems in those, we have no options but recommend to the Board that we look at individual situations and determine if it might better benefit the district by outsourcing some of those projects. Mrs. Parks said based on information in the packets, some schools were very pleased with the Global Management Services, but those schools who did express satisfaction with the Global Services have been removed. She noted the schools she is thinking about are Douglass and Star Spencer. She asked what the rationale was in this?
Dr. Crawford reported they had asked for RFPs on the secondary schools. He said they did consider low bids and past performance. He said this past year when we first outsourced our custodial services, we felt it better to have competition in the district and not grant all services to one company. He noted he felt the competition has benefited the district. He said if the Board approves the outsourcing of these, they still felt it best to have competition in the district. He said they looked at low bid and past performance, and with this many projects, they felt the Board might want to consider as many as three companies in providing such services. In response to Mrs. Parks specific question, he said they looked at not only grouping the various schools as to the type, but also as to proximity.
Mr. Wolfe noted it is also important to remember that as to terms of the contract last year, we really did not have the choice of evaluating these schools and the custodial contract services at those schools for reissuing a subsequent contract. He said they had to place all those terms out to bid again. Mrs. Parks said based on what they are saying, the low bidder was American Building Maintenance, but she did not hear justification for taking those schools that are by proximity and by size and placing them under another company. She said if they were using the rationale that they took the lowest bidder, they did not follow that all the way. She stated if the Board is going to award this kind of money to outsources and if we would give the custodians we have and who have been loyal to our school system, perhaps they would do a good job for the school system. She noted she had brought this point when they had first talked about bidding out the custodial services. She stated she would like to see somewhere that we not turn out the present custodians we have.
Mr. Wolfe said the custodians who are presently employed on staff will have jobs but may be reassigned to other sites. Mrs. Parks said they were told before that the present employees would be hired by the contractors. She noted that just didn't happen in every case. She expressed that she's afraid if that didn't happen then, it may not happen again. She said she is very concerned about people and their employment in this district. She asked where an administrator or other person would go to get information about what these contracted people are doing? She said based on what she had heard, when the administrators do ask questions, very often these people say that the questionable item is not in their contract. Mr. Wolfe stated they had added some new stipulations in the contract this year requiring the vendors to meet with the principals of the buildings on a regular basis so there will not be communication problems. Mrs. Parks noted they were promised that before with the high school contract, but it just didn't happen. She said she wanted the Board to make sure if we did contract the custodial services out, that our employees would have first preference to those jobs.
73
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404
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-25
SUPERINTENDENT'S REPORT
(continued)
Mr. Yeargain asked to make an amendment Jani-King from group V and add group V Silver, maker of the motion said she amendment. Mr. Yeargain made a motion follows:
to the main motion deleting to Global Management. Mrs. would prefer a vote on the to amend the main motion as
Mr. Carter said he believed having three contractors, if they do contract out, is good. He noted he believed the competition produces excellence in all aspects. He expressed concerns concerning the bidding process. He reported in looking over some of the bid numbers as well as the specs, he is concerned they will be approving numbers that will be coming before us again before September 1 because these bids will not include minimum wage increases that will go into effect beginning September 1. He said those can impact these bids quite a lot, and if he is going to approve something he would like it to be a one time deal. He said he did not like change orders, nor did he think the Board likes having items come back to tack on more dollars. He said if those companies bid these with the minimum wage increases in there, let them be, but if they did not, he would like to see the whole amount being voted on. Mr. Yeargain said Jani-King is a franchise company, and he did not want a franchise company. He said this is the second year in a row district seven has been used for a test project, and he did not want to be used for a test project. He said Southeast was a model for this state, and he received letters from schools in Tulsa, Bartlesville, out of state, and different colleges that came to visit Southeast looking at the block Eight and technology class and seeing the school. He reported they thought it was fantastic. He said this year he had not received any letters. He noted the only schools in his district that showed any improvement was Webster and it was done by Global. He noted he wanted someone working on his schools like the others. Mrs. Parks said maybe they need to go back to the custodial services they had or take this back and do some refiguring. She noted she did not know anything about Jani-King but she wanted to be with Global Management.
Mr. Bogle asked the Superintendent to comment on his philosophy as to why they have three or four contractors instead of a single contractor.
Dr. Crawford said he thought the competition had served the district well in the 1996-97 school year. He mentioned a concern in dealing with one company is that they might not be able to provide proper services. He said there is a 30-day option of aborting that contract and dealing with another company. T^iother concern would be if that company would be able to hire enough employees to sufficiently staff for the work to be done.
Mrs. Puckett asked if Global Management bid on group V and what the bid was? Mr. Yeargain said it was about $3700 more. Mr. Wolfe said what they did in selecting the list of competing vendors was to pick the lowest and second lowest bid. He said the second lowest bid on group five was Jani-King and that it is how that was determined. The third lowest was Global. Mr. Wolfe said the lowest combination bid for all groups was ABM which was $2,150,155.00. Mr. Walker asked if the bids had been re-evaluated as he noticed the amounts in the agenda are somewhat different than they were before? Mr. Wolfe said the bid on ABM was the only change which occurred when they changed an individual bid for group two and an individual bid for group four for a combination bid which on re-analysis was lower on the two separate ones. Mr. Walker asked if this outsourcing was for all the middle and high schools with no elementary schools involved in this? Mr. Wolfe said that was correct. Mr. Walker asked if this is approved tonight and with the current staff we have now, if all the elementary schools would be fully staffed? Mr. Cross responded they would be.
74
405
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-26
SUPERINTENDENT'S REPORT
(continued)
Mr. Walker asked if we buy the supplies for these janitorial companies? Mr. Wolfe noted it depends on the nature of the supplies. He said some are provided by the vendor and some by the district. Mr. Walker asked if all the companies were franchise companies or are they just divisions of large companies? Mr. Wolfe responded it was his understanding that of these three bidders, Jani-King is the only one that operates franchises locally although they have submitted a bid which should have been in the packets stating that there bid is based on using corporate staff and no franchise staff.
Mr. Walker asked if the companies that are doing this even though they are affiliated with nationwide companies are locally operated or locally owned? Mr. Wolfe said they would be run by the main corporation itself as a local office of that corporation. Mr. Walker asked if the supervisors or managers and employees would be local to Oklahoma City? Mr. Wolfe responded that was correct. Mr. Walker asked if there is anything in the contract regarding conducting background checks? Mr. Wolfe says as an approved vendor they would be required to submit OSBI checks on all current employees and in the future during the term of the contract, should they hire someone new, they would also be required to provide that same check. He noted all persons working under this contract should go through an OSBI check. Mr. Walker asked who would be responsible to make sure that happens? Mr. Wolfe said that would go through the Service Center staff and it should be provided as a normal course of the contract, and if not we can ask them to remove that person from the school. Mrs. Parks said she would like to make a motion to amend the motion to vote down all of these vendors and use our own custodial staff. Mr. Bogle said the Board will have an opportunity to make that decision when they vote on the motion.
Mrs. Parks offered a substitute motion that the Board not approve the vendors listed for custodial service for the Oklahoma City Public Schools. Mr. Bogle asked if this should be approved if they presently have enough staff to handle all the schools. Dr. Crawford noted they did not. Mr. Cross said they would need to hire approximately 125 more employees.
Mrs. Puckett asked if the vote on this item by all Board members were "yes," would it be the same as voting "no" on the original motion.
Mr. Bogle asked the Superintendent if the current substitute motion fails and we return to the main motion and it fails, would he interpret that action as a rejection of the concept about this placement or simply rejection of this group of bids and they would then go out for additional bids. Dr. Crawford said he would hope the Board would allow them to go out for additional bids. He noted he still believes this concept is one this district should use. He said the existing contracts will expire June 30. Mr. Bogle stated there is a difference between the two motions. Mrs. Park's motion rejects outsourcing and puts it back in with in-house employees. Presumably the main motion rejects the bids but doesn't necessarily reject privatization of custodial services. Mrs. Puckett asked how long the middle and high schools had been outsourced. Dr. Crawford said effective July 1, 1996, approximately 8 of our schools were outsourced and then around November, 4 more were added to that.
Mrs. Puckett asked if a great percentage of custodians who are without a job do find employment with these companies? Dr. Crawford said some of our former employees have gone to work for the private companies. He added last year when the Board undertook this venture, none of our employees lost their positions because of the outsourcing decision. He noted there were some employees on temporary that did work with us, but all of our regular employees had a position in the district.
75
’S
406
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-27
SUPERINTENDENT'S REPORT
(continued)
Mrs. Puckett asked if we return to in-house service, what would it take for the in-house people to prove they can do as fine a job for the dollar as the outsourced companies can? Dr. Crawford said he could only go by the experience he saw in the 1995-96 school year. He said many of the schools were in very poor condition as far as cleanliness was concerned. He stated the 1996-97 school year showed tremendous improvement. He said he did not have a lot of confidence they could be totally successful if they reject the privatization concept, and have to reorganize our custodial staff. Mr. Yeargaln said the way the janitorial service got in the position it was, is that they first took the administrative positions out. The second thing they did was start cutting back, not hiring, not buying supplies. He said the next thing there are only one or two employees in a building and they can't keep up with the work. Mr. Yeargain said they could do it cheaper than the service companies. Dr. Crawford asked if these bids were approximately $.06 per foot. Mr. Wolfe said in looking at the way the original motion was made, ABM's was $.058, Global's was $.06, Jani-King was $.059 for an average of $.0575. He said the analysis on the in-house project was $.09 per square foot. Mr. Yeargain asked why it was $.059 last year and this year, and why the dollar figure was more. Mr. Kelly said regarding item 420, for purposes of clarification, the object code includes custodial services, disposal services, extermination services, laundry services, and lawn care services. He said the majority of the money is custodian, but that is not the only item that is in that particular 420 line item. Dr. Crawford asked if the budget item for 1996-97 included the total expenditures for 1996-97 because they converted to outsourcing for an additional 4 schools in 1996-97. Mr. Kelly said that should include that.
Mrs. Parks asked when they did away with in-house custodial services, they approved spending big bucks on buying custodial supplies for our vendors. She said she made the statement then that if they would give the custodial staff the amount of money they were spending to change over to vendors, perhaps they too could do the job because they would have adequate supplies. They have come here over and over saying we don't have the supplies and equipment to do it. Mr. Kelly said if Mrs. Parks is referring to the $500,000 they spent on supplies at the end of last fiscal year, the overwhelming majority of those supplies to the best of his knowledge were for our own custodians in the elementary schools and the remaining middle schools.
Mrs. Parks asked if we bought supplies and equipment for the vendors? Mr. Kelly said it was his understanding the supplies were for our own custodial staff. Mrs. Parks said when we allowed the vendors to come into our buildings, the Service Center set up an office and then we bought the supplies for them. They then hired whoever they wished. She said she believed if they would give our custodians the equipment, they could do the job. Dr. Crawford reported that the companies that do the outsourcing furnish their wax, disinfectant, cleaning materials. The district furnishes tissues, towels, soap, and light bulbs.
Mr. Bogle stated his principal concern does not have as much to do with the philosophy as with the process. He asked how these particular groupings were formed with the particular contractors? Dr. Crawford said it was based on location, low bid, and past performance. Mr. Bogle noted the way the assignments have been made seems to be divisive. He said the process is confusing, in that in the last meeting one of the contractors was on, off, and then back on. He stated in a process where they are dealing with a budget this large, and this consequential an issue, he did not feel it should have that much
u
76
407
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-28
SUPERINTENDENT'S REPORT
(continued)
flexibility built into it. He felt a project should be bid with the low bidder, best qualified, getting the project to be presented to the Board. He said this is his principal concern about this whole process. He said staff should not bring a recommendation to the Board that is so fluid. Dr. Crawford stated they do have a low aggregate bid. If the Board's decision is to accept one company that is actually the low bidder, then we have a company that is the low aggregate bidder. Mr. Wolfe said one of the goals of dividing the schools into six groups was to get the bidding units small enough to encourage more participation from our local vendors from the largest down through the smaller vendors. Mr. Bogle asked if the recommended vendors were all national organization. Dr. Crawford said he thought Global was more of a local company.
Mr. Bogle said he is finding himself struggling with a 2.2 million dollar decision where they could change out everybody and still be okay. He added he did not know how that is possible in the traditional way he would look at bidding. Dr. Crawford said the Board could consider the low bidder and be on very solid ground. He said if you excluded the low bidder totally and went with past performance. Global's past performance was good. He stated he thought the theory used last year of providing competition was good. Mr. Bogle said he would be more inclined to go with the low bidder for the entire program than he would be to vote for this particular recommendation. Dr. Crawford said the one thing that would do would be to disregard the one company that showed success in our district. Mr. Bogle noted he did not know the law specifically, but he thought it required them to go with the lowest best qualified bidder. Mrs. Carter, legal counsel, said when you are talking about authority to purchase something like a service as opposed to a capitol improvement, you are more or less stuck with the provisions of the policy which doesn't really talk about the low or responsible bidder, but talks about the bidder who can basically do the job and provide the quality service. She said you should look at the bid as one of the variables of selection, but if you were to step away from the low bid and look at some other factors, she thought that would be permissible. Mr. Bogle said if there was a $50,000 or $80,000 difference in bids and if there were a defensible difference in the quality of service and the ability to deliver the service according to past history, would that be a decision the district could defend? Mrs. Carter affirmed she felt you could look at the low bid and other factors, and even if you were following the state statue, a low, responsible bid still allows you to look at some factors rather than just the low bid. Mr. Bogle said he understood all the arguments that are being made in favor of the various positions as well as Dr. Crawford's philosophy of having a variety of contractors, but given the fluid nature of this recommendation he would be more comfortable trying to find solid ground with a single company regardless of which one it is. Mr. Bogle noted he was not comfortable with the process that has been used to get to this recommendation.
Mrs. Silver repeated the question asked by Mr. Carter regarding whether the district would be liable for a change order when the new minimum wage takes affect. Dr. Crawford said the bids do provide for it, and if there is an increase in federal regulations it would be passed on to us, and we have the dollars in our custodial budget if that were to happen. Mrs. Silver noted if some include it and some don't take it into account, it would greatly change the dollars in this bid. Mr. Wolfe said the bidders were not directed on which minimum wage figure to use. Without that direction there are risks for that. These will be presumed to be based on current minimum wage. In response to a question from Mrs. Silver, he said if there is an increase it would be passed on to the district.
77
U
408
-4
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-29
SUPERINTENDENT'S REPORT
(continued)
Mrs. Silver stated if someone did include it in their bid, it would make a difference in the bids. Mr. Wolfe said he did not have that information. Dr. Crawford said the information he has is that these companies pay above minimum wage anyway. Mrs. Silver asked if that would be something they could ask now? Mr. Bogle noted it seemed to him this would be information that should be available to the Board. Mrs. Silver commented that she thought spreading it out among different companies is a benefit because this year we are able to benefit from last year's experience.
Mr. Bogle said he liked the idea of the numerous companies, but he was not comfortable with the process that makes it so fluid as to who they are, how we select them, and how they are assigned. Mr. Walker stated the companies had the ability to bid on either combinations of schools or the schools as they were grouped He noted not all companies bid on all groups, so the process being fluid had something to do with some of the companies choosing not to bid on a particular grouping of schools. He said he believed the competition of
having more than one company is to our benefit in that we can judge them back and forth, and we can hold one up against the other. He noted he too is concerned with the minimum wage, but he doubted if any of these companies can hire workers at the minimum wage. He said he liked the process of having different companies and giving new companies a chance to see if they can do the job. He assumed there is a clause in our contract that after so many days if they're doing an absolutely terrible job, we can remove them from that school or group of school. He said he liked the idea of having fixed cost on our janitorial service.
Mr. Yeargain said last year he begged them to pull the service in his district out after 30 days, and they never pulled anyone out. Mrs. Parks said she believed that is what they did last year. She noted some schools said vendor one did a good job and some said vendor two did a good job. She asked that they give the custodians an opportunity to regroup and see what they can do in terms of performing the service we need. She asked that they be concerned about how employees are treated.
Dr. Crawford noted again that the permanent employees will not lose their positions. He said they might be reassigned.
Mr. Bogle asked Mr. Yeargain if he would be comfortable with Global having group five. Mr. Yeargain said he would. Mrs. Parks asked what consideration they were going to give group four and three who had Global last year, but are now being placed under American Builders Association. She noted they wanted Global. Mr. Bogle suggested an amended motion to award the entire contract to Global might be in order, but as chairman he is unable to offer that as an amendment to the main motion. He asked if that is a consideration that the Board is currently contemplating? Mrs. Silver asked for the Superintendent's opinion on that. Dr. Crawford reported they were pleased with Global's service during the 1996-97 school year. He said they felt there were some advantages to having more than one vendor, but rather than lose the concept they would certainly recommend that Global receive the bid. He said if that is the best concept in the eyes of the Board, they could certainly support that.
Mrs. Silver asked if there is any way they could find out if the district is going to be hit with change orders on any of these bids? Dr. Crawford noted they could find it out, but he did now know if they could find it out this evening. Mrs. Silver stated this was a real key point to her. The Board took a 10 minute recess at 10;51 p.m. and reconvened at 11;00
78
409
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-30
SUPERINTENDENT'S REPORT
Mr. Bogle said an amendment Management, or Superintendent
(continued)
he did not know whether the Board was prepared to offer to consider a single source contract with Global whether they would like to hear discussion from the regarding the merits of this.
Mrs. Silver commented she thought the Board's duty is to make their feelings known and give that to the Superintendent. She did not feel it was fair to ask the Superintendent to make that decision tonight. She suggested asking him to review this and bring it back to the Board on Thursday. Dr. Crawford said as he had stated previously, he wanted to maintain the concept. He reported they had made some improvement in the district by outsourcing the services at the secondary schools. He emphasized that as long as the services are adequate at the elementary schools, we do not have this design in mind for the elementary schools. He noted Global had done a very credible job this school year and he thought staff could recommend Global for the entire aggregate bid and evaluate that process through this next school year.
Mrs. Silver asked Dr. Crawford if that is a recommendation he would like to make to the Board. Dr. Crawford said he would recommend Global for the entire bid. Mrs. Silver said she would make the motion to amend her main motion to make a single source vendor of Global Management Services for the 1997-98 fiscal year. In the absence of Mr. Carter, who had to leave, Mr. Yeargain seconded the motion.
Mrs. Silver asked that the amount of money bid on the contract be included in the amended motion. Mr. Yeargain agreed. Mrs. Parks stated she knew they could not demand that Global will hire our employees, but she strongly recommended they consider the current custodial staff as employees for the services they are going to do for the Oklahoma City Public Schools.
Mr. Walker asked what option there would be if the Board voted not to approve the amended motion. Mrs. Lambeth said if the vote on the amended motion fails, would go back to the main motion.
3.
R. #176 APPROVAL TO FILE SUPPLEMENTAL APPROPRIATION FOR GENERAL FOND BUDGET OF 1996-97.
the Board
Approval to file with the Oklahoma County Excise Board a supplemental appropriation in the amount of $2,226,849.33 to bring the 1996-97 General Fund budget to $156,500,000.00. (This action is in accordance with Title 68, Oklahoma Statutes, O.S. 1981, Section 3021.) (Nick Kelly)
MOTION: SECOND:
Terri Silver Kenny Walker
MOVE FOR APPROVAL TO FILE WITH THE OKLAHOMA COUNTY EXCISE BOARD A SUPPLEMENTAL APPROPRIATION IN THE IkMOUNT OF $2,226,849.33 TO BRING THE 1996-97 GENERAL FUND BUDGET TO $156,500,000.00.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
MOTION CARRIED 6-0.
79
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
'x
410
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
SUPERINTENDENT'S REPORT
4.
M-31
(continued)
Approval to file with the Oklahoma County Excise Board a supplemental appropriation in the amount of $100,000.00 to bring the 1996-97 Building Lew Fund budget to $5,183,446.35. (This action is in accordance with Title 68, Oklahoma Statutes, O.S. 1981, Section 3021.) (Nick Kelly)
MOTION: SECOND:
Terri Silver Tom Yeargain
MOVE FOR APPROVAL TO FILE WITH THE OKLAHOMA COUNTY EXCISE BOARD A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $100,000.00 TO BRING THE 1996-97 BUILDING LEVY FUND BUDGET TO $5,183,446.35. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
R. #177 APPROVAL TO FILE SUPPLEMENTAL APPROPRIATION FOR 1996-97 BUILDING LEVY FUND BUDGET WITH OKLAHOMA COUNTY EXCISE BOARD.
MOTION CARRIED 6-0.
DISCUSSION
PURCHASING
1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - X)
MOTION: SECOND:
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH X AS LISTED ON THE FOLLOWING PAGES VOTING ON ITEM B SEPARATELY. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
no no no
Mrs. Silver, Mrs. Parks, Bogle, Mr.
no no no
R. #178 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH X EXCLUDING ITEM B.
MOTION CARRIED 6-0. Vote on item B: ROLL CALL
Mrs . Puckett, Walker, Mr. Mr. Yeargain,
VOTE ON REQUEST HISTORY WEBSTER
ITEM B, FOR CLASS AT FAILED.
MOTION FAILED, 6 no. A.
Approval of Memorandum of Understanding with the City of Oklahoma City to Become Member of Oklahoma City Educational Television Consortium. Approval of a Memorandum of Understanding with the City of Oklahoma City to become a member of the Oklahoma City Educational Television Consortium. (Cynthia Reid)
80
approval
of
MEMORANDUM OF UNDERSTANDING WITH CITY OF OKLAHOMA CITY TO BECOME MEMBER OF OKLAHOMA CITY EDUCATIONAL CONSORTIUM
r
411
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
=
M-32
PURCHASING AND GENERAL BUSINESS ITEM B NOT APPROVED.
B.
(continued)
Approval to Pilot a "Discrimination Throughout History� Course; Webster Middle School.
Approval to pilot a "Discrimination Throughout History" course for eighth grade students at Webster Middle School for the 1997-98 school year. (Dr. Guy Sconzo) REQUEST TO PURCHASE WRES'HJNG MATS AND TRANSPORTERS APPROVED.
Approval to Purchase Wrestling Mats and Transporters for Use by Athletic Department from Athlon II,Inc. Approval to purchase wrestling mats and transporters for use by the Athletic Department at various locations from Athlon II, Inc. This expenditure in the amount of $38,759.80 is to be charged to General Fund Account 711-026-1000-740-800-7100-000-050. (4 mailed - 2 returned) (Belphry Dean) Approval to Purchase Furniture for Use at Various Locations.
PURCHASE OF FURNITURE FOR USE AT VARIOUS LOCATIONS APPROVED.
Approval to purchase furniture for use at various locations from the following companies who submitted the low quotations on specifications and/or general conditions (6 mailed - 5 returned):
$ 270,730.32 43,506.85 9,864.87 426.30 $ 324,528.34
Virco Furniture Mfg. Company Indeco Sales, Inc. Beckley Cardy School Specialty TOTAL
This expenditure is to be charged to General Fund Account 711-411-1000-610-316-8400-000-000. (Belphry Dean) APPROVAL TO PURCHASE LOCKERS AT WEBSTER MIDDLE SCHOOL.
E.
Lockers
at
Webster
Middle
School
from
Approval to purchase lockers at Webster Middle School from DuraKote, Inc. This expenditure in the amount of $7,750 is to be charged to General Fund Account 711-000-2410-610-000-0000-000-530. (2 mailed - 2 received) (Belphry Dean) Approval to Purchase Multimedia Department from United Systems.
APPROVAL TO PURCHASE MULTIMEDIA KITS FOR USE BY VOCATIONAL DEPARTMENT.
APPROVAL TO PURCHASE HEALTH SUPPLES FOR USE BY HEALTH SERVICES.
Approval to Purchase Durakote, Inc.
Kits
for
Use
by
Vocational
Approval to purchase multimedia kits for use by the Vocational Department (various locations) from United Systems who submitted the low quotation. This expenditure in the amount of $9,890 is to be charged to General Fund Account 711-421-1000-740-314-8600-000000. (14 mailed - 6 returned) (Belphry Dean) G.
Approval to Purchase Health Supplies for Use by Health Services from Companies Listed. Approval to purchase health supplies for use by Health Services from the following companies who submitted the low quotations on specifications and/or general conditions (12 mailed - 3 returned):
Alert Services, Inc. Nor Med Jefferson Medical Supply, Inc TOTAL
$
241.80 795.62 12,394.90 $ 13,432.32
These purchases are to be charged to General Fund Account 711-000-2134-610-000-0000-000-085. (Belphry Dean) APPROVAL TO PURCHASE INSTRUCTIONAL AND! ART SUPPLIES FOR USE BY SUPPLY AND DISTRIBUTION.
H.
Approval to Purchase Instructional and Art Supplies for Use by Supply & Distribution Department,
Approval to purchase instructional and art supplies for use by the Supply & Distribution Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or general conditions (21 mailed - 12 returned):
81
412
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-33
PURCHASING Airo GENERAL BUSINESS
(continued)
$
5,276.00 10,112.00 39,544.10 54,508.26 14,799.62 11.439.29 1,722.00 16.953.29 $154,354.56
Sax Arts & Crafts Elgin School Supply Standard Stationery Bowlus School Supply School Specialty Unisource Bye Mo'r Inc. Tayloe Paper Company TOTAL
These purchases are to be charged to General Fund Account 711-000-3200-610-000-0000-000-039. (Belphry Dean) Approval to Purchase Lamps and Globes for Use by Custodial Services from Brooks Supply, Inc. Approval to purchase lamps and globes for use by Custodial Services (warehouse stock) from Brooks Supply, Inc. This expenditure in the amount of $28,175.55 is to be charged to General Fund Account 711098-5300-610-000-0000-000-049. (10 mailed - 3 returned) (Belphry Dean)
J.
Approval to Purchase Tractor with Flail Mowers for Use by Service Center Operations from Central Ford New Holland. Approval to purchase a tractor with flail mowers for use by Service Center Operations (Grounds Maintenance) from Central Ford New Holland, who submitted the low quotations on specifications and/or general conditions previously approved by the Board of Education on December 16, 1996. This expenditure in the amount of $40,892 is to be charged to General Fund Account 711-000-2620-740-000-0000000-051. (Terry Wolfe)
K.
Approval to Purchase a Trencher & Skid-Steer Loader for Use by Maintenance Department. Approval to purchase a trencher & skid-steer loader for use by the Maintenance Department from the following companies who submitted the low quotations on specifications and/or general conditions (9 mailed - 7 returned).
APPROVAL TO PURCHASE LAMPS AND GLOBES FOR USE BY CUSTODIAL SERVICES.
APPROVAL TO PDRCHAf TRACTOR WITH FLAIL MOWERS FOR USE BY SERVICE OPERATIONS.
APPROVAL TO PURCHASE TRENCHER & SKID-STEER LOADER FOR USE BY MAINTENANCE DEPARTMENT
$ 19,276.00 34,194.00 $ 53,470.00
G & R Company, Inc. OCT Equipment, Inc. TOTAL
These expenditures in the amount of 453,470 are to be charged to General Fund Account 711-000-2600-740-000-0000-000-051. (Terry Wolfe) Approval to Purchase All Terrain Mower for Use by Service Center Operations from Luber Brothers, Inc.
Approval to purchase an all terrain mower for use by Service Center Operations (Grounds Maintenance) from Luber Brothers, Inc., who submitted the low quotation in the amount of $16,192. Eight (8) quotations were faxed and three (3) sealed quotations were returned. This expenditure in the amount of $16,192 is to be charged to General Fund Account 711-000-2600-70-000-0000-000-051. (Terry Wolfe)
M.
Approval of Change Order #1, Resulting in Increase in the Amount of $8,173, in the Contract with Sentinel, The Alarm Company,
Approval of Change Order #1, resulting in an increase in the amount of $8,173, in the contract with Sentinel, The Alarm Company. This change order is due to alarm systems being added at Thelma R. Parks Elementary School and the Gatewood Annex Building and a change in the motion sensors to be installed at all locations.
82
APPROVAL TO PURCHASE ALL TERRAIN MOWER FOR USE BY SERVICE CENTER OPERATIONS.
APPROVAL OF CHANGE ORDER #1 WITH SENTINEL, THE ALARJ COMPANY.
413
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-34
PURCHASING AND GENERAL BUSINESS
(continued)
$ 353,871.00 +8,173■00 $ 362,044.00
Original Contract Sum Net Change on C.O. #1 Total Adjusted Contract Price
This expenditure in the amount of $8,173 is to be charged to General Fund Account # 711-000-2600-740-000-0000-000-051. (Terry Wolfe) APPROVAL TO PURCHASE UHF RADIOS FOR USE BY MAINTENANCE DEPARTMENT.
N.
Center
Approval to Purchase UHF Radios for Use by Service Operations Maintenance Department from Radios Unlimited.
Approval to purchase UHF radios for use by Service Center Operations (Maintenance Department) from Radios Unlimited, who submitted the low quotations on specifications in the total amount of $35,670. This expenditure in the amount of $35,670 is to be charged to General Fund Account 711-000-2600-740-000-0000-000-051. (9 mailed - 5 returned) (Belphry Dean) Approval to Purchase 3/4 Ton Cargo Vans for Use by Service Center Operations (Supply & Maintenance) from Fred Jones Ford.
APPROVAL TO PURCHASE 3/4 TON CARGO VANS FOR USE BY SERVICE CENTER OPERATIONS.
Approval to purchase 3/4 ton cargo vans for use by Service Center Operations (Supply & Maintenance) from Fred Jones Ford, who submitted the low quotations on specifications and/or general conditions previously approved by the Board of Education on May 19,1 997. This expenditure in the amount of $33,580 is to be charged to General Fund Account 711-000-2620-740-000-0000-000-051. (Belphry Dean) Approval to Purchase Paint Maintenance Department.
APPROVAL TO PURCHASE PAINT AND RETATED SUPPLIES FOR USE BY MAINTENANCE DEPARTMENT.
and
Related
Supplies
for
Use
by
Approval to purchase paint and related supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or conditions (11 mailed - 4 returned):
$ 17,548.00 5,110.91 $ 22,658.91
Crown Paint Company Del Paint Manufacturer TOTAL
These expenditures are to be charged to General Fund Account 711-000-2620-610-000-0000-000-051. (Belphry Dean) APPROVAL TO
PURCHASE FASTENERS AND DOOR HARDWARE FOR USE BY MAINTENANCE DEPARTMENT.
Q’
Approval to Purchase Fasteners Maintenance Department.
and
Door
Hardware
for
Use
by
Approval to purchase fasteners and door hardware for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or conditions (11 mailed - 4 returned):
$ 16,265.36 9,833.65 16,305.25 9,219.10 $ 51,623.36
Scovil & Sides Hardware J & E Supply Hart Industrial Whitton Supply Co. TOTAL
These expenditures are to be charged to General Fund Account 711-000-2620-610-000-0000-000-051. (Belphry Dean) APPROVAL TO PURCHASE LUMBER AND RETATED> SUPPLIES FOR USE BY MAINTENANCE DEPARTMENT.
Approval to Purchase Lumber Maintenance Department.
and
Related
Supplies
for
Use
by
Approval to purchase lumber and related supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or conditions (15 mailed - 4 returned);
83
414
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-35
PURCHASING AND GENERAL BUSINESS
(continued)
Central Distributors, Inc. Crutcho Lumber Forest Building Materials The Lumber Shed TOTAL
$ 13,514.25 23,426.50 1,995.50 22,051.79 $ 60,988.04
These expenditures are to be charged to General Fund Account 711-000-2620-610-000-0000-000-051. (Belphry Dean) Approval to Department.
Purchase
Plxunbinq Supplies
for Use by Maintenance
Approval to purchase plumbing supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or conditions (9 mailed - 4 returned):
PLUMBING SUPPLIES FOR USE BY MAINTENANCE DEPARTMENT.
$ 154,526.08 12,866.18 20,995.57 $ 188,387.83
HAJOCA Corporation Federal Corporation Central Plumbing TOTAL
These expenditures are to be charged to General Fund Account 711-000-2620-610-000-0000-000-051. (Belphry Dean) Approval to Purchase Tools and Supplies for Use by Maintenance Department.
Approval to purchase tools and supplies for use by the Maintenance Department (warehouse stock and department use) from the following companies who submitted the low quotations on specifications and/or general conditions (12 mailed - 6 returned): W.W. Grainger Hart Industrial Supply Whitton Supply Brown Machinery, Inc. Central Plumbing, Inc. Bradford Industrial Supply TOTAL
PURCHASE OF TOOLS AND SUPPLIES FOR USE BY MAINTENANCE DEPARTMENT.
$ 37,615.29 20,452.81 17,485.58 3,152.40 2,247.62 ______ 7.22 $ 80,960.92
These expenditures are to be charged to General Fund Account 711-000-2620-610-000-0000-000-051. (Belphry Dean)
U.
Approval to Purchase Electrical Supplies for Use by the Maintenance Department.
Approval to purchase electrical supplies for use by the Maintenance Department (warehouse stock) from the following companies who submitted the low quotations on specifications and/or conditions (10 mailed - 5 returned):
$ 23,418.62 11,500.15 9,284.00 2,935.53 $ 47,138.30
Graybar Electric GE Supply Voss Lighting Hunzicker Brothers TOTAL
These expenditures are to be charged to General Fund Account 711-000-2620-610-000-0000-000-051. (Belphry Dean)
84
PURCHASE OF ELECTRICAL SUPPLIE FOR USE BY MAINTENANCE DEPARTMENT.
415
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
M-36
PURCHASING AND GENERAL BUSINESS
(continued)
(ITEMS V-X RELATE TO BOND ISSUE PROJECTS) V.
Approval to Award Contract for Installation of New Heating and Air Conditioning System at Shidler Elementary School;____ Westfahl Construction, Inc. Approval to award the contract for installation of a new heating and air conditioning system at Shidler Elementary School to Westfahl Construction, Inc., who submitted the low bid (2 received).
APPROVAL TO AWARE HVAC CONTRACT AT SHIDLER ELEMENTARY TO WESTFAHL CONSTRUCTION, INC
This contract will include:
Base Bid Alternate # 1 TOTAL
New HVAC $ 283,000.00 Enclose Vertical Duct Work 11,500.00 $ 294,500.00 $ 338,417.00
Project Budget
This expenditure in the amount of $294,500 is to be charged to Bond Fund Account 731-105-0000-000-000-0000-000-400. (Terry Wolfe) APPROVAL TO AWARE BVAC CONTRACT AT COLUMBUS ELEMENTARY TO WESTFAHL CONSTRUCTION, INC
W.
Approval to Award Contract for Installation of New Heating and Air Conditioning System at Columbus Elementary School; Westfahl Construction, Inc.
Approval to award the contract for installation of a new heating and air conditioning system at Columbus Elementary School to Westfahl Construction, Inc., who submitted the low bid (2 received). This contract will include:
Base Bid
New HVAC
$ 397,000.00 $ 465,392.00
Project Budget
This expenditure in the amount of $397,000 is to be charged to Bond Fund Account 731-105-0000-000-000-0000-000-160. (Terry Wolfe) APPROVAL TO AWARD X. CONTRACT FOR HVAC AT CAPITOL HILL ELEMENTARY TO METRO MBCHANICIAL CONTRACTORS, INC.
Approval to Award the Contract for Installation of New Heating and Air Conditioning System at Capitol Hill Elementary School; Metro Mechanical Contractors, Inc.
Approval to award the contract for installation of a new heating and air conditioning system at Capitol Hill Elementary School to Metro Mechanical Contractors, Inc., who submitted the low bid (2 received). This contract will include: Base Bid Alternate #1 TOTAL
999,000.00 New HVAC $ Enclose Vertical Duct Work ___ 41,000.00 _________ $ 1,040,000.00
$ 1,348.228.00
Project Budget
This expenditure in the amount of $1,040,000 is to be charged to Bond Fund Account 731-105-0000-000-000-0000-000-166. (Terry Wolfe)
DISCUSSION Mr. Walker requested clarification on item B. Dr. Sconzo explained that one of the social studies teachers at Webster made a proposal to her principal to offer an elective social studies 85
416
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-37
PURCHASING AND GENERAL BUSINESS
(continued)
class in the history of discrimination at Webster as a pilot course. The principal agreed and forwarded the recommendation to the Director of Curriculum. He said inasmuch as it is a course that was not a part of the middle school course offerings that the Board approved for 199798, staff felt it would only be appropriate to bring it forward for the Board's action. If the Board were to approve it, it would be an elective class open to eighth graders at Webster Middle School only.
Mr. Bogle noted that to his knowledge this is the first time since he has been on the Board that they looked at a single stand-alone class recommendation. He asked how the academic integrity of this class would fit in with the overall education philosophy of the district? Are there other classes similar to this? Does it fit a family of classes being offered? Dr. Sconzo stated it did from the perspective of his view as he evaluated whether or not to bring it forward. From the perspective of efforts we have made via professional development activities with teachers as well as other kinds of programs related to trying to create a climate of reduced prejudice or eliminating prejudice in schools, this appeared to be a very attractive course offering. In addition to that it was an elective class. In terms of adhering to any coordination with PASS objectives or ITBS objectives, it has not gone through that process, but he said that did not disturb him because of it being an elective course. He said there would be no harm in choosing to not take action with the understanding that it be brought back for 1998-99 in the context of all middle course offerings. Mr. Bogle asked if there was a curriculum committee that develops the curriculum that is brought to the Board. Dr. Sconzo noted that is correct. Mr. Bogle commented this was an individual teacher and principal as opposed to a process of professionals working together to develop a program. He noted that seems to be a less rigorous approach to developing a class than the more formal one the Board experiences on an annual basis. Dr. Sconzo stated Mr. Bogle had described it very accurately. It is a very much isolated development for a course. He noted it is absent any of the comprehensive review process that is given to the total course offerings as it relates to not only middle schools but high schools. Mr. Walker asked if there was a syllabus developed for this course? Dr. Sconzo responded they was, but all he brought forward was the course description. He said he brought the action forward because he felt it had some merit, but he understands it is outside of the process of viewing and acting on all of the offerings for an academic year.
Mr. Walker asked whose responsibility it would be to audit the class and see if it's doing what it is supposed to do. Dr. Sconzo said it would be the building principal from an evaluation standpoint, but the evaluation of the course itself would have to be reported to Dr. Faison.
Mrs. Silver requested the Board to vote separately on item B, and then she noted a concern she has is that when students have already enrolled for next year and put down the courses they want as electives, how are they going to be chosen to be in this class? She noted either someone will assign them to the class or they will miss out on a class they really wanted to be in and be put in this class. Her main concern was that students would be put in the class because someone thinks they need the class. She said if the students had the opportunity to sign up for the class she could understand that, but at this point in the school year she was concerned that students might be in the class who had not requested it.
86
hYl
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 N-38
PURCHASING AND GENERAL BUSINESS
(continued)
In regard to item E, Mr. Walker asked if students were being able to use the lockers at the schools? Mr. Dean said they were and this item was requested by the school to remove dents and repair hinges, fasteners, etc. to bring the lockers up to specifications for the new year. Mrs. Silver requested on items V through X on the HVAC that the project budget be included in the document they received separately from the Agenda. She noted it would be very helpful to her.
Dr. Crawford said they did provide it in the overall analysis, but they had not included it on the bids. He noted they would be happy to do that. Mr. Wolfe stated the aggregate of these three were considerably under budget in the amount of about $335,000. He said the total savings on the nine bid to date is about $635,000. Dr. Crawford said it would have been considerably more but they had decided to encase the duct work that is exposed in the class rooms. Mr. Wolfe said on items V and X, they were recommending accepting the alternate so that the duct work in the class rooms will be enclosed. Mr. Walker asked what the timelines were on these. was 150 days.
Mr.
Wolfe said it
Mrs. Parks asked where the furniture on item D would be placed. Mr. Dean said this particular item was money being expended from year-end funds. He said every school in the district will benefit from this purchase.
Mr. Bogle commented that item B is probably a very interesting and valuable course. His feeling is that courses should benefit from thorough analysis and the process that the curriculum committee would use when applying their judgment to the academic integrity of our classes and whether they contribute to the goals we have for our students. He noted if the Board chooses not to support this recommendation that it be brought back as a part of the regular curriculum.
87
418
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 H-39
STATEMENT(S) OF CERTIFICATION
CERTIFICATION STATEMENT(S)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the award of the contract for installation of a new heating and air conditioning system at Shidler Elementary School to Westfahl Construction, Inc. in the Board of Education Meeting agenda of June 16, 1997 is proper in all respects and is within the guidelines for the projects approyed by the electors of this district in the October 12, 1993, Bond Election.
Mr. Terr^C^ol
Date
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the award of the contract for installation of a new heating and air conditioning system at Columbus Elementary School to Westfahl Construction, Inc. in the Board of Education Meeting agenda of June 16, 1997 is proper in all respects and is within the guidelines for the projects approyed by the electors of this district in the October 12, 1993, Bond Election.
Date
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the award of the contract for installation of a new heating and air conditioning system at Capitol Hill Elementary School to Metro Mechanical Contractors, Inc, in the Board of Education Meeting agenda of June 16, 1997 is proper in all respects and is within the guidelines for the projects approyed by the electors of this district in the October 12, 1993, Bond Election.
Date 103
88
r
419
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-40
PERSONNEL
R. #113 APPROVAL OF PERSONNEL AND ENCUMBRANCE ITEMS 2A, 2B, AND 2C.
ENCUMBRANCES
This item was withdra5tfn from this agenda and will be placed on the agenda as a part if this continued meeting on Thursday.
NOTE; ITEM RE: DR. BENJAMIN HART WITHDRAWN FROM THIS AGENDA.
AND
1.
Approval of an agreement with Beniamin F. resignation from employment with the District.
2.
Approval of items 2a, 2b, Moore & Mr. Belphry Dean)
MOTION! SECOND:
II
Hart
2c and 2d as listed below.
for
his
(Dr. Vern
Thelma R. Parks Tom Yeargain
MOVE FOR APPROVAL OF PERSONNEL , PAYROLL, AND ENCUMBRANCES ITEMS 2 2C, AND 2D AS LISTED BELOW.
ROLL CALL
Mrs.. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
Approval to Issue 1996-97 Purchase Orders for July, 1997 Payroll. Approval to issue 1996-97 purchase orders to encumber the following payroll for July, 1997.
AMOUNT
P.O. NO.
FUND
OCAS CODE
9720056
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$6,500,000.00
7-21-000-5300-100
$
35,000.00
7-22-000-5300-100
$
125,000.00
7-23-000-5300-100
$
450,000.00
9720057 9720058 9720059
Approval to Issue 1997-98 Purchase Orders for July, 1997 Payroll. Approval to issue 1997-98 purchase orders to encumber the following payroll for July, 1997.
FUND
OCAS CODE
9820001
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$1, 300,000.00
7-21-000-5300-100
$
110,000.00
7-22-000-5300-100
$
125,000.00
7-23-000-5300-100
$
150,000.00
9820002
9820003 9820004 c.
AMOUNT
P.O. NO.
Ratification of May, 1997 Payrolls.
Approval for ratification of May, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1996-97 General Fund Salary 1996-97 Building Fund Salary 1996-97 Child Nutrition Services Fund Salary 1996-97 Federal Funds Salary 89
$ 9,826,581.46 $ 98,167.36 $ 488,842.65 $
739,896.78
420
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
PERSONNEL AND ENCUMBRANCES d.
M-41
(continued)
Approval of Personnel and Encumbrances as listed on the following pages.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9713477 through 31-9714025) written during the period 5/28/1997 through 6/09/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9713477 to 9714010 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VahDerBurg Internal Auditor
90
Date
421
M-42
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CERTIFIED!
Yolanda Alexander
Eugene Field Kdg/EDK Teacher
08/19/97
01/04/BA
$23,375.00
Douglass SED Teacher
08/19/97
03/03/BA
24,595.00
Douglass 08/04/97 Cosmetology Teacher
04/03/ND
25,115.00
08/19/97
03/10/MA
27,490.00
Douglass EMH Teacher
08/19/97
03/20/BA
33,705.00
Child Nutrition CNS Payroll
05/27/97
162/01
$12,000.00
Hispanic American 05/22/97 Student Services Emergency Immigrant Bilingual Tech
166/01
$12,721.00
Budget & Finance Payroll Clerk
05/28/97
167/01
13,271.00
Gerald Gabel
Electrician
05/27/97
176/01
$18,799.00
Kenneth Poe
Plumber
06/02/97
176/01
18,799.00
Susan Fortunate
Eloise Glover
Linda McIntyre
Dorothy Sullivan CHILD NUTRITION:
Ruth Banks
CLERICAL:
Merry Martinez
Patricia Raymond
MAINTENANCE:
Emerson SED Teacher
106
91
422
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
M“43 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OP ABSENCE NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
EDXJCATHONALt
CERTIFIED: A 1 u
Farangiz Chaffin Martha Cottingham
MATERNITY:
Taft Science Teacher
08/19/97
Western Village PE Teacher
08/19/97
John Marshall .5 Math Teacher
08/19/97
Westwood 4th Grade Teacher
08/19/97
CERTIFIED:
Patty Landes PARENTAL:
CERTIFIED:
Deanna Beavers
Carolyn McFadden Melissa Richard Sheila Ridley
Kimberly Suedbeck
Parmelee 1st Grade Teacher
Ridgeview Pre-Kdg Teacher
08/19/97 08/19/97
Nichols Hills 2nd Grade Teacher
08/19/97
Northwest Classen MR Teacher
08/19/97
I i
107
92
A
423
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
M-44
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
ABANDONED POSITION: CHILD NURTITION: Reuben Sharp
RETIRING: CERTIFIED:
Marilyn McCrory Patricia Ruffin
Anthony Scott
Sharon Sheldon CLERICAL:
Mary Olguin Frankie House-Temple
MAINTENANCE: Edward Max
06/2/97
Eisenhower Entry Kitchen Asst
05/30/97
Mark Twain 4th Grade Teacher
Hawthorne 1st Grade Teacher
05/30/97
Jackson LD Teacher
05/30/97
Media Services/ Film Library Warehouseman
09/02/97
Emerson Library Clerk
05/28/97
BAT Steamfitter
06/30/97
BAT Plumber
06/03/97
Northwest Classen 06/06/97 ATAE Communication & Drafting Teacher
DECEASED:
MAINTENANCE: Fred Holder
108
93
424
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 :M-45
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy, G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
PROFESSIONAL-TECHNICAL t Tana Wyalie CERTIFIED:
LeeAnn McDowell
Payroll/Payroll Supervisor
Adams/Kindergarten Teacher
06/09/97
05/30/97
Lisa Newman
Hoover/SLD Teacher
05/30/97
Julie Scroggins
Capitol Hill El/Kindergarten Teacher
05/30/97
Brenda Price
Hoover/Media Specialist
06/12/97
Catherine Sherman
Prairie Queen/4th Grade Teacher
05/30/97
Quail Creek/5th Grade Teacher
05/30/97
Carol McDonald
Grant/Attendance Clerk
06/03/97
Maria Tidwell
Mark Twain/Bilingual Assistant
05/30/97
Jefferson/SED Assistant
05/30/97
Telstar/Custodial Worker
05/22/97
Bus Driver
05/29/97
Richard Weir CLERICAL:
Dora Najera
Betty Washington
CUSTODIAN:
Marvell Thompson TRANSPORTATION: Robin Drawbaugh
Cardine McCrimmon
Eugene Field/Elementary Clerk
06/06/97
05/22/97
Bus Assistant
109
94
425
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
iM-46
EDUCATION REPORT: CITLE VII FOREIGN ▥ANGUAGE GRANT ’ROGRAM.
(when scheduled)
REPORT
EDUCATIONAL
Title VII Foreign Language Grant Program (Dr. Guy Sconzo/Ms Taylor)
1.
Dr. Sconzo presented Ms. Gracy Taylor, under district was very successful in obtaining a furthering foreign language training for both He said the first summer institute training is
Gracy
whose leadership, the substantial grant for teachers and students. well under way.
Ms. Taylor gave a brief overview of the foreign language program. She noted as of this fall, all elementary students in the state of Oklahoma will receive foreign language instruction either informally at the K through 3 level or formally at the 4th and 5th grade level. She noted at the same time the federal government made available competitive grants to promote elementary foreign language instruction which our district received in partnership with Western Heights Public Schools and the University of Central Oklahoma. She said it was originally $500,000 for three years, but unfortunately, congress decided to cut the funds for the second year. She said they had gotten a little over $150,000 for this year to put on a two-week institute for elementary teachers and a one week academy for elementary students. She reported 115 elementary teachers attending and 173 elementary students. She said they hope to have an evaluation of the first institute and academy within the next month and some ideas of what they can do to improve the second and third year. PRESENTATION OF JATERFORD EARLY READING PROGRAM.
2.
Waterford Early Reading Procrram (Dr. Guy Sconzo/Dr. Phil Sellars)
Dr. Sconzo said a real conscious effort had been made under the leadership of Dr. Phil Sellars this year to oversee all the Title 1 programs and to try and apprise all the Title 1 school principals and faculties of the myriad of innovative programs that exist. He said the Waterford Early Reading Program represents one of those programs and will be incorporated in at least one of the Title 1 school's programs next year. He introduced Dr. Phil Sellars and Ms. Jane Cooper, one of the Title 1 supervisors.
Dr. Sellars gave a brief explanation of the Waterford Program. Ms. Cooper presented a video detailing the Sellars said they hope to implement the program in three He said he hoped this would be a tool to help solve some problems and prepare a large number of students for the
Early Reading program. Dr. kindergartens. of the reading first grade.
Mrs. Silver asked if the software for this program could be used on other computers. Dr. Sellars said it could if it meets the specs.
Mr. Bogle asked if the teachers who are involved in the actual use of this program participate in any way prior to it coming to a recommendation for purchase. Dr. Sellars said they had some teachers involved in selecting the program, and the teachers who will be utilizing it will receive training prior to the program. UNFINISHED
BUSINESS
(NONE) NEW
BUSINESS
(NONE)
CITIZEN S'
COMMENTS
(NONE)
BOARD
M E M B E R S'
COMMENTS
Mrs. Parks said she read the legislative report and wanted Ms. Edwards to know how much she appreciated reading it. 95
Jan
426
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
BOARD MEMBERS' COMMENTS
M-47
(continued)
Mr. Bogle reported that recently in the Board packets there was a memo regarding the process that will be used in creating the charter character education curriculum. He noted he was pleased to see it is an interactive process involving different agencies and organizations in the community who deal with youth in different context. He said he would like to see the Board make some effort to involve the community of faith in the discussion of character education. He stated it is an issue of great concern to churches and synagogues. He said in saying this he is not encouraging discussion with individual ministers, but maybe take an organizational approach working with the Council of Churches or other broad based organizations that may be able to offer some guidance in the development of this curriculum. Mrs. Parks asked if character education was a part of our mission and goals. Mr. Bogle said it was. Mrs. Parks thanked the persons who prepared the Board member stationary. She said she really appreciated finding that in her packet. She requested having some sheets with just Board Member Parks on it.
I N
OPEN
MOTION: SECOND:
SESSION
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENTS:
R. #180 APPROVAL OF THE FOLLOWING EMPLOYMENTS:
Vote on Deans of Instruction; ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye d^Btain aye
MOTION CARRIED 6-0. Vote on Assistant Principals; ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 5 aye, 1 no.
APPROVAL OF THE EMPLOYMENT OF PAMELA KING FOR THE POSITION OF DEAN OF INSTRUCTION, SCHEDULE 09, STEP 012, ANNUAL SALARY $43,340.00. EFFECTIVE: AUGUST 4, 1997.
PAMELA KING, DEAN OF INSTRUCTION.
APPROVAL OF THE EMPLOYMENT OF DR. MARLENE WHITE FOR THE POSITION OF DE2kN OF INSTRUCTION, SCHEDULE 012, STEP 13, ANNUAL SALARY $52,102.00, EFFECTIVE: AUGUST 4, 1997.
DR. MAEttxENE WHITE, DEAN OF INSTRUCTIC
$33,196.00. $35,981.00.
$30,767.00.
u
EFFECTIVE: AUGUST 4, 1997. EFFECTIVE: AUGUST 4, 1997 EFFECTIVE: AUGUST 4, 1991.
96
02,
ANNUAL
SALARY
POSITION OF MIDDLE 06, ANNUAL SALARY POSITION OF MIDDLE 02, ANNUAL SALARY
RANDY HAYES, HIGH SCHOOL ASSISTANT PRINCIPAL. MARY EASLICK, MIDDLE SCHOOL ASSISTANT PRINCIPAL.
<
427
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
^M-48
IN OPEN SESSION
(continued)
ARILYNN KELLERT IDDLE SCHOOL SSISTANT PRINCIPAll
APPROVAL OF THE EMPLOYMENT OF MARILYNN KELLERT FOR THE POSITION OF MIDDLE SCHOOL ASSISTANT PRINCIPAL, SCHEDULE 010, STEP 02, ANNUAL SALARY $30,767.00. EFFECTIVE; AUGUST 4, 1997.
USAN MARTIN IDDLE SCHOOL SSISTANT PRINCIPAll.
APPROVAL OF THE EMPLOYMENT OF SUSAN MARTIN FOR THE POSITION OF MIDDLE SCHOOL ASSISTANT PRINCIPAL, SCHEDULE 010, STEP 7, ANNUAL SALARY $37,722.00. EFFECTIVE; AUGUST 4, 1997.
ANDRA SIMPSON, IDDLE SCHOOL SSISTANT RINCIPAL.
APPROVAL OP THE EMPLOYMENT OF SANDRA SIMPSON FOR THE POSITION OF MIDDLE SCHOOL ASSISTANT PRINCIPAL, SCHEDULE 010, STEP 08, ANNUAL SALARY $38,677.00 EFFECTIVE; AUGUST 4, 1997. DISCUSSION
Mrs. Parks requested that the Board vote on the Deans of Instruction and Assistant Principals separately. Mr. Walker maker of the motion agreed. No action was taken regarding discussion of negotiations with employee groups or the employment of the Superintendent, and the renewal of the 1995-96 contract for the 1996-97 and 1997-98 fiscal years. EETING RECESSED 0 BE CONTINUED HDRSDAY, JUNE 29, 997 at 8:30 A.M.
#181
PPROVALl TO EBCES$
EETING .
Meeting recessed to be continued on Thursday, June 29, 1997 at 8; 30 a.m. MOTION; SECOND;
Thelma R. Parks Kenny Walker
MOVE FOR APPROVAL TO RECESS THIS MEETING AND RECONVENE ON THURSDAY, JUNE 19, 1997 AT 8;30 A.M. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 7-0.
aye aye aye
The meeting recessed at 12: 12 a.m.
The Regular Board Meeting continued from Monday, reconvened Thursday, June 19, 1997 at 8;49 a.m.
L. #182 PPROVAL TO ECONVENE JUNE 16, 997 MEETING.
MOTION; SECOND;
June 16,
1997 was
Terri Silver Michael Carter
MOVE FOR APPROVAL TO RECONVENE THE REGULAR BOARD MEETING OF JUNE 16, 1997. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 7 -0 . arrived at 8:50 a.m.
EX E C U T I V E U #183 iXECUTIVE SESSION J:50 A.M.
aye aye aye
Mrs . Silver, Mrs . Parks, Mr. Bogle,
MOTION: SECOND:
aye aye aye
Mrs. Silver, Mr. Carter Mr. Bogle,
The meeting reconvened at 8:49 a.m.
aye aye aye Mr. Walker
SESSION
Thelma R. Parks Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A; A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B) (1) ; B; DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C; A DISCUSSION REGARDING THE EMPLOYMENT STATUS OF BENJAMIN HART, PURSUANT TO O.S. 25, ยง307 (B)(1); D. CONFIDENTIAL COMMUNICATIONS WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FRANKLIN VS. OKLAHOMA CITY PUBLIC SCHOOLS, PURSUANT TO O.S. 25, ยง307 (B) (4); E. A DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO 25 O.S. ยง307 (B)(4). 97
428
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
EXECUTIVE SESSION ROLL CALL
(continued) aye aye aye
Mrs. Puckett, Mrs. Parks Mr. Yeargain,
MOTION CARRIED 6-0. RECONVENE MOTION; SECOND:
M-49
Mrs. Silver, Carter, Mr. Mr. Bogle
aye aye aye
The Board went into Executive Session at 8:50 a.m. IN
OPEN
SESSION
Thelma R. Parks Terri Silver
R. #184 RETURN TO OPEN SESSION
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. IN a.
SESSION
0 PEN
Action regarding the appointment, hiring, employment of building administrators/central office administrators.
MOTION: SECOND:
Jennifer Puckett Terri Silver
R. #185 MOVE FOR APPROVAL OF FOLLOWING EMPLOYMENTS.
MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENTSi ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no aye
MOTION CARRIED 7 aye, 1 no.
APPROVAL OF THE EMPLOYMENT OF ARCHIE SCOTT FOR THE POSITION OF MIDDLE SCHOOL ASSISTANT PRINCIPAL, SCHEDULE 10, STEP 08, ANNUAL SALARY $38,677.00. EFFECTIVE; AUGUST 4, 1997.
ARCHIE SCOTT MIDDLE SCHOOL ASSISTANT PRINCIPA]
APPROVAL OF THE EMPLOYMENT OF DR. ALFRED GREEN FOR THE POSITION OF DIRECTOR OF K-12 PERFORMING ARTS, SCHEDULE 530, STEP 010, ANNUAL SALARY $46,827.00.
DR. ALFRED GREEN DIRECTOR OF K-!@ PERFORMING ARTS
c.
Action, Hart.
MOTION: SECOND:
if any,
regarding the employment status of Dr. Benjamin
Kenny Walker Michael Carter
MOVE FOR APPROVAL OF THE AGREEMENT BETWEEN THE OKLAHOMA CITY PUBLIC SCHOOLS AND DR. BENJAMIN HART. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Carter Mr. Mr. Bogle,
MOTION CARRIED 4 aye, 2 no.
Mrs. Parks was not present at the time of this vote. 98
no aye no
R. #186 APPROVAL OF AGREEMENT BETWEEN OKLAHOMA CITY PUBLIC SCHOOLS AND DR. BENJAMIN HART.
429
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
M-50 IN OPEN SESSION
d.
R. #187 APPROVAL OF RECOMMENDATION REGARDING FRANKLIN VS. OKLAHOMA CITY PUBLIC SCHOOLS.
(continued)
Action, if any, regarding Franklin vs. Schools, pursuant to O.S. 25, ยง307 (B)(4).
MOTION: SECOND:
Oklahoma
City
Public
Kenny Walker Terri Silver
MOVE THAT WE FOLLOW THE RECOMMENDATION OF THE ASSOCIATE GENERAL COUNSEL AND REINSTATE ANY LOST WAGES AND LOST BENEFITS TO THE CLAIMANT. I ALSO MOVE THAT WE GIVE HIM ATTORNEY FEES AND COSTS. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mr. Carter Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. REMARKS
Dr. Crawford noted some had expressed concern with the decision on the custodial services outsourcing vote. He said he had done some research on the matter, but did not have conclusive remarks to make.
Mr. Bogle remarked that this was an action item in this meeting and he felt it would be appropriate to hear comments if there are no obj ections. Dr. Crawford stated again there had been some concern expressed that the results of the agenda the other evening may cause some problem to the district or may not be the right path for the district to take. He said he felt strongly the need to outsource custodial services for the secondary schools and if they do bring this matter forward for discussion, he hoped they would maintain that recommendation from the Superintendent. He felt they had made some great strides with that concept. He noted there was some concern that ABM, who was the low bidder, was completely cut out of the bid award, and there is some concern as to whether Global could staff completely and take care of the project. He says ABM and Global had contacted him, and they both made some comments. He reported Global says they are ready, willing, and able to take care of the total project. They said have no fear, they will do a good job. He said they assured us they will not escalate the fee for this next year, and we can put that in the contract that they have no intent of increasing their fee because of minimum wage stipulations in September. ABM.contacted him and assured him of the same thing, and we can place that in their contract as well if we were to decide to give them some of the bids. He repeated again that Global says they can do it, they have a good track record, they are an Oklahoma company, and they intend to make their mark in Oklahoma City. He said ABM says they do a lot of work in Oklahoma City, not in the schools, but including Oklahoma City University and a lot of businesses downtown. He stated they would still like to have some of the business. He noted ABM is just asking the Board to reconsider. Global says they would like to have the entire package, but if the Board reconsiders and gives them part of the package, they will still make their best effort. Dr. Crawford said his statement would be if we're going to do something on this matter, we need to probably bring this back to you at the next Board meeting to reconsider or not reconsider. He noted he did not feel it would be quite fair for him to try to make a recommendation today. In regard to ABM, Mr. Carter said it had been brought to his attention that they do Universities, offices, and such. He said the way our contracts are written and the way the specs are written, it just says they must open the doors, they must clean the cafeteria at lunch time, and do subsequent cleaning after school hours. He noted it doesn't say they have to be there all during the day. He said most office type cleaning services are not there all day long. He asked if they would run the system that way? Dr. Crawford responded he was sure who ever is chosen will have representatives on site throughout the day. He said normally they would have one or two depending on the size of the school. Mr. Yeargain said Global picked up almost all of our employees. In other words. Global picked the workforce from our school system. He said he did not know anything about ABM and had no idea what they would do. He said he couldn't see that the process we went through legally would affect us, but he said if the Board had voted that in and then had turned it down and revoted, it would have been something else. He said 99
A
430
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
SUPERINTENDENT'S REPORT
(continued)
we didn't have to take what's on the agenda from the administrator. We can change that agenda, but as far as the two companies splitting this up is between them. He stated he wanted to make sure they do know that all of our employees that worked for this district were working for Global last year.
Dr. Crawford said Global is not willing to give anything up, but the Board would have to take it. They said they wanted it all, could do it all, and could guarantee it all. He said they said they are team players and if the Board does make such a decision, they will go forward. Mrs. Parks said the Board had voted to approve Global. Would we not be in violation of our Board policies if we bring this back. I thought issues like this could not be brought back for a year.
Mr. Bogle stated the Board could vote to reconsider a motion. Mrs. Parks said we juggle our policies to meet our needs, and there's nothing wrong with that, but when we voted for that carpet, we had a person who was not a part of the prevailing majority to bring that back. That was in violation. Here we are ready to do something. We ask Mr. Cross how many people would it take if we use our in-house staff, and he said 128 employees. If we have that many out there that would be involved with Global Management Services, I don't see why we need to go back and consider ABM. Mr. Bogle said he did not know if the Board was going to go back, the comment had just been made by the Superintendent. He said he was not personally inclined to bring it back.
Mrs. Parks stated we do this quite often. We vote and then we come back when somebody's had an opportunity to visit with somebody we come back and change that. We voted for Global. There was much discussion about it, and I don't see why we need to have to consider ABM. It was the lowest bidder, but we don't always have to take the lowest bid. We've proved that to be true in other discussions and other approvals we have made. If ABM feels like they would like it, they didn't get voted, so let's go with Global. I'm not for bringing it back.
Mr. Walker reported he had been contacted by ABM, Servicemaster, and Jani-King. He said as far as ABM is concerned, he knows Dan personally. He said he did not stand up and say that in meetings a lot, but he runs an excellent company. Mr. Walker didn't think they would have any problems with ABM. He said he knew of at least a dozen buildings in the downtown area they clean, and they are an excellent service. He did not think they would go wrong with ABM. He noted he felt they made a mistake the other night in changing what staff had done. He said though he knew the Board is not required to take recommendations by the administration, he still felt the district would be better served with multiple companies instead of just one. He noted one of the companies pointed out that our contract says we can renew this without rebidding it for up to three years. Global's bid was higher, though not significantly higher, than ABM's, but probably less than $100,000. If we do consider renewing it without rebidding it every year and we continue to work with Global, that could cost this district almost a half million dollars over the life of the three year contract in excess of what ABM's bid was. These people are individual citizens and there was some concern that a lot of former employees work for Global. They say it smacks of favoritism, and that we are giving business to people because they used to be employees of this district, and that we are treating the other bidders unfair. Jani-King says they will not bid on our contract again. They did it twice and feel they have been shafted both times, and they wouldn't want to do it again. Mr. Walker stated he did not feel we can afford to make companies mad like that. He said he was not sitting up here shouting for ABM, although he knows the guy and knows he does a great job. He said he knew Global had done a good job for us. He said people in his area were saying you're only giving this to Global because they're favorites, because they use to be with the school district, because they're well-connected, and someone is getting kick-backs.
100
M-51
r
431
M-52
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
SUPERINTENDENT'S REPORT
(continued)
In response, Mr. Bogle said he did not know that the Southeast guy was involved with Global or until this moment that we had former employees that were employed there. He noted that may be the claim, but it's not necessarily true. Mr. Walker responded that is their perception. What he is saying is that it doesn't look good for the school. Mr. Bogle noted he didn't realize that the one doing the contract suggested this being a three year deal, but in the context of the law, it would have to be reapproved. He stated he would advocate opening this back up again next year, re-evaluating the idea of using multiple companies and not leaving the impression this is a three year deal. He said he certainly didn't think about that when he was voting on it. Mr. Yeargain said he had dealt with these companies and they will tell you they won't do something, and at first they do a great job, and by the time you get to the third year it gets bad.
Mrs. Parks said ABM had the opportunity to bid and they did that. The Board had the opportunity to vote on the bids that came in and we did that. For ABM or any of the others to say you have former employees that are working and you're being partial, when those bids came in and when there was discussion at the Board meeting, we said none of our employees will lose their jobs. If we made that observation in public and if Global did pick up a large number of our employees, it's no more than what we said they would do. By Mr. Cross's own numbers, he said we would need at least 128. Many of those custodians lost their jobs. Global was one of those companies that did hire a few of ours, but we have employees that have families and have been with us 13, 14, and 15 years. They ought to be considered. Mr. Bogle said the Board's concern should be that we support the Superintendent's objective and our objective to have cleaner, better maintained schools, and do it at a reasonable cost relative to our budget. That should be our concern. The method the Superintendent uses to get there is more his concern. My only regret is that we went in and rewrote the motion. We probably should have voted it down or tabled it and let the Superintendent bring back an alternate motion.
Mrs. Silver said she thought the Board usurped the administration's decision when we changed the recommendation, because we were not privy to the information that people had who brought that recommendation for it. I think we were very out of line in changing who got that contract through that motion. We didn't have those contracts before us, we didn't have the resumes of the companies before us, but we made it based on a partially informed decision. Mrs. Parks stated Global had worked for the district for a full year, and we knew the quality of work they would do. We had some schools under Global and we took them away to make it possible for ABM and for Jani-King, and I think that was inappropriate.
Mr. Yeargain said last year they didn't know what they were doing, but this year they do. He said you can get in trouble real quick on who's the lowest bidder because it doesn't really mean anything. If they bid less money, then where will they get the employees? Mrs. Silver said that is where they should have made a list of questions and had the Superintendent and staff responding to them rather than making a unilateral decision. If the cash flow of a company did not cover what we're asking them to do, you're setting them up for failure.
Mr. Bogle asked if discussion?
it
is
the desire of
the Board to continue this
Mrs. Silver said she was not convinced that she doesn't want to reconsider this. She noted she felt it needed to be done in the right manner. Mrs. Silver requested that this item be placed on the next agenda to be reconsidered.
Mrs. Puckett noted ABM is a client of her husband, and asked if that would be a conflict? Mr. Bleakley noted it is not a conflict. Mrs. Parks stated the majority of the Board members voted to go with Global. She noted she felt the Board should follow Board policy. She did not feel this should be brought back for reconsideration. 101
432
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 SUPERINTENDENT'S REPORT
M-53
(CONTINUED)
Mr. Yeargain said these companies cannot hire until they know who is going to be selected. Mrs. Carter reported the Board policy says an item may be brought back if a person on the prevailing side moves to bring it back. Mr. Bleakley said if the Board would like to do something different, they needed a specific proposal brought back to be able to reconsider this at this meeting since it's already on the agenda. He said if the motion to reconsider fails it would be as the Board voted earlier. If the motion to reconsider passes, the Superintendent could come back at the next meeting with a specific alternative plan. Mr. Bogle commented that some of the Board members had the feeling this was not right when they voted on it before. He suggested Board members follow their feelings a little better during the actual meeting and if someone feels strongly about something, bring it out, discuss it, and try to persuade that their perspective is the correct perspective. He said the board had been advised that a motion to reconsider is in order.
Mrs. Silver made the motion to reconsider the action taken by the Board regarding awarding the custodial contract to Global Management.
Vote to reconsider the action taken by the Board regarding the awarding of the custodial contract; MOTION: SECOND:
on Monday night
Terri Silver Michael Carter
MOVE TO RECONSIDER THE ACTION TAKEN BY THE BOARD REGARDING THE AWARDING OF THE CUSTODIAL CONTRACT TO GLOBAL MANAGEMENT. ROLL CALL
Mrs. Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no no
R. #188 APPROVAL TO RECONSIDER ACTION OF BOARD AWARDING CUSTODIAL CONTRACT TO GLOBAL MANAGEMENT.
MOTION CARRIED 5 aye, 2 no. MOTION: SECOND:
u
Thelma R. Parks Tom Yeargain
MOVE THAT THE BOARD POSTPONE ACTION ON THIS ITEM UNTIL THE JUNE 27 BOARD MEETING. ROLL CALL
Mrs. Mr. Mr. Mr.
no no no no
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
MOTION TO POSTPONE ACTION FAILED.
no aye aye
MOTION FAILED 5 no, 2 aye. Vote on the call for the guestion to end debate: MOTION: SECOND:
R. #189 APPROVAL TO CALL FOR QUESTION.
Michael Carter Terri Silver
MOTION TO CALL FOR THE QUESTION AND END THE DEBATE!. ROLL CALL
L.
Mrs. Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 5 aye, 2 no. 102
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye no no
r
433
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 M-54
SUPERINTENDENT'S REPORT
(continued)
Amended motion;
R. #190 APPROVAL TO AMEND MAIN MOTION.
MOTION; SECOND;
Kenny Walker Michael Carter
MOVE TO AMEND THE MAIN MOTION TO ACCEPT THE RECOMMENDATION OF THE SUPERINTENDENT TODAY REGARDING ALTERNATIVE NUMBER TWO AWARDING GROUP ON AND THREE SCHOOLS TO ABM, AND THE BALANCE OF THE SCHOOLS TO GLOBAL. ROLL CALL
Mrs. Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no aye
MOTION CARRIED 6 aye, 1 no. Main motion as approved at the Board Meeting on Monday night as amended;
R. #191 APPROVAL OF MAIN MOTION AS AMENDED TO READ APPROVING ALTERNATE TWO, GIVING ABM GROUP ONE AND THREE, ANlj) GLOBAL MAIMtIMaiir GROUPS TWO, POOR, FIVE, AND SIX.
MOTION; SECOND;
Michael Carter Kenny Walker
MOVE TO ACCEPT THE RECOMMENDATION BY THE ADMINISTRATION OF THE MAIN MOTION AMENDED TO READ APPROVING ALTERNATE TWO, GIVING ABM GROUP ONE AND THREE, AND GLOBAL MANAGEMENT GROUP TWO, FOUR, FIVE, AND SIX AS PRESENTED TONIGHT.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION
Mrs. Parks asked if this could subject the Board to a lawsuit? Mrs. Carter responded the Board could always be subject to a lawsuit, but Board policy does allow the Board to reconsider a vote if it's done the way it's outlined in policy. She did not think anyone who would sue would have much grounds for a suit.
The Board recessed at 9;58 a.m. and reconvened at 10;07 a.m. Mrs. Silver asked the Superintendent if he had a recommendation regarding postponing this and bringing it back at the next meeting. Dr. Crawford stated time is of an essence on this matter. He said while it could be brought forth at the next meeting he did not feel the decision would change. He said Mr. Wolfe has an alternate recommendation which in essence provides about 60% of the work to Global, about 40% to ABM. He noted he thought the consideration of this recommendation would be tolerable with all Board members involved and still enable us to maintain the two vendors concept. He said it would save about $26,000 a year. He reported ABM and Global had assured the Board there will not be a price escalation later.
Mrs. Parks asked why this had been developed?
103
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MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997 SUPERINTENDENT'S REPORT
M-55
(continued)
Dr. Crawford reported he and Mr. Wolfe worked on this matter yesterday to determine if there were a difference of opinion regarding Monday night's decision, they would have something that would be palatable and beneficial to the district.
Mr. Wolfe stated if alternative number two is accepted, the schools that would be awarded to ABM would be group one, John Marshall, Hoover, Alternative Middle School, and Belle Isle, as well as group three. Northwest Classen, Classen SAS, Harding, and Taft. Groups two, four, five, and six would be awarded to Global. Mr. Bogle asked what would be reaching this decision.
the rationale
that would be used
in
Dr. Crawford stated the administration still feels quite strongly that they have two vendors in the district. He noted they felt competition is best for this procedure, and they can also justify the savings of $26,000.
Mr. Bogle expressed concern on how to explain this fluctuating decisionmaking regarding the contracts on custodial services. Dr. Crawford said his goal had been to provide safe, clean schools for our students. He said he did feel strongly that outsourcing is the procedure we should use, and that having two vendors is better than having one vendor. He noted he thought the configuration being presented this time would benefit the district because of geography in the assignment of these two firms. He commented the recommendation approved Monday night would have gotten to the goal of clean schools, but they would not have had the competition and the cost savings. He stated while he thought the recommendation Monday night was acceptable, he thought this would be an improvement.
Mr. Bogle asked the school attorneys procedurally creating vulnerability reconsideration.
if the Board was legally and for the district with the
Mr. Bleakley noted there had been no contract signed with regard to the company, so he thought the Board had the authority to reconsider this. Mr. Yeargain expressed concern that the Board would seem indecisive if they approved a different recommendation. He thought Dr. Crawford had agreed with the action on Monday night. Dr. Crawford said he did agree on Monday night, but he thought this is a better proposal because we have two vendors.
Mrs. Parks stated they had competition last year and Global Management had proven that they are good. She expressed concern with what the public would think if the Board comes back and votes a different recommendation than they had voted on Monday night. She said she thought the Board should be careful what we vote and how we vote in good faith to the public. Dr. Crawford said he thought the recommendation Monday night was good for this district, but he thought this was a better recommendation and with the competition they do save some dollars. It will provide those two firms an opportunity to staff completely better than one large firm.
Mr. Carter said he would like to make the motion that the Board accept the proposal from the administration. Mr. Bogle asked Mr. Bleakley to comment violation of the Open Meeting Law.
on
the
appearance
of
the
Mr. Bleakley said whether this is an appearance is a subjective decision and not a legal decision in terms of the Boards ability to address this item on the agenda at a continued meeting. He noted the Board had the right to table it and have it set on the agenda for the next meeting to provide a more public access, but this would be discretionary and not a legal obligation.
Mr. Walker noted his consideration would be based on this legal opinion that time is of essence, and he felt they should act on it today. Mr. Bogle said he would recognize Mr. Carter's motion at this time, was seconded by Mr. Walker. U
104
It
435
M-56
MINUTES OF THE REGULAR MEETING OF JUNE 16, 1997
SUPERINTENDENT'S REPORT
(continued)
Mrs. Parks suggested bringing this motion back at the meeting on June 27, and introduce it as a reconsideration of the motion they did in public this week. She made a motion to this affect. Mr. Yeargain seconded the motion. In regard to discussing this motion, Mr. Walker said he thought they needed to act on this item today.
Mr. Yeargain said he was not in favor of delaying but he was not sure if the Board is legally correct on this. He said he knew the time element is important on this. Mr. Bleakley affirmed again that in a continued meeting, right to act upon an agenda item. Mrs. Carter agreed.
they have a
Mrs. Silver asked why the recommendation is alternate two when alternate one is cheaper?
Mr. Bogle stated the Board needs to reconsider the original motion before they can act on this motion. Mrs. Lambeth said they could amend the original motion and award part of the contract to ABM. The Board took a recess at 10;36 a.m. and reconvened at 10;40 a.m.
Mr. Walker offered a friendly amendment to the main motion to accept the recommendation of the Superintendent today as alternative number two, awarding group one and three schools to ABM and the balance of the schools to Global. Mrs. Silver requested Dr. Crawford to clarify alternate alternate two as to why alternate two was recommended.
1
versus
Dr. Crawford said alternate two is recommended because the geography benefits the district and the contractors. He said Global did prove quite satisfactory for the 1996-97 school year and he felt they should receive a majority of the award.
Mrs. Parks asked if there is any provision if we go back and do what we've already done, that we could stipulate that they hire our custodians.
Mr. Bogle noted he felt the Board had made a strong statement regarding commitment to district employees. He said he thought the contractors understood the philosophy and attitude. Mrs. Silver said she understood the Superintendent previously to have stated that no custodians would lose their jobs in this movement, but would be moved to elementary buildings.
Mrs. Parks stated the Superintendent had said when they went with Global Management that no custodian would lose his job, but they did lose their job and are unemployed. In response to Mrs. Silver's question. Dr. Crawford stated that there will be no loses of employment by permanent custodians if the Board approves this concept. He stated the concept was used in 1996-97 and there were no permanent custodians that lost their positions because of the Board's decision. He said the same will be true in 1997-98.
Mrs. Parks asked for a definition of a permanent employee? Dr. Moore said in this case permanent employees are those employees that are not temporary. He said those employees on contract with the school district are permanent employees.
Mrs. Parks said she could give names of permanent employees that lost their jobs. Dr. Moore repeated that no permanent employees lost their job.
Mr. Carter called for the question.
105
436
J
M-57
SUPERINTENDENT'S REPORT
(continued)
Mr. Bogle commented it appeared now that the Board made a rash decision regarding the awarding of contracts for custodial services that was a significant change from the original recommendation made by the Superintendent. He stated it appears now that the staff had misgivings about that decision and has come back to the Board with an alternative that more closely fits the original intention. He said for those reasons the Board is reconsidering the decision made earlier in this meeting.
Mrs. Parks admonished when information is given to the Board concerning items that are placed on the agenda that they would think through it very carefully so we will not lose our trust with the public. R. #192 ADJOURNMENT 10:51 A.M.
ADJOURNMENT There being no further business, the meeting adjourned at 10:51 a.m. The motion for adjournment was made by Kenny Walker and seconded by Mr. Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Thelma R. Parks, aye; Mr. Carter, aye; Mr. yeargain, aye; and Mr. Bogle, abstain. 6 aye, 1 no.
THEREUPON THE MEETING WAS ADJOURNED.
106
437
M-58
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
proved
STATE OF OKLTkHOMA ss. COUNTY OF OKLAHOMA
,
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
ri)tness my hand and seal of this School District this , 1997.
/'^ day
---------- ............ ______________________
erk, Oklahoma City Board of Education (SEAL)
107
438
MINUTES OF THE SPECIAL MEETING OF JUNE 19, 1997
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 19, 1997, AT
PRESENT;
OF
K-1
900 NORTH KLEIN, THURSDAY, JUNE
8:00 A.M.
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member Member
ABSENT;
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 8:20 a.m. ROLL
CALL
At the time of the Roll Call, six (7) members of the Board were present. Mr. Kenny Walker arrived at 8:50 a.m.
ROLL CALL
Mr. Michael Carter, District 6 Board Member, gave the invocation and led the pledge of allegiance. SPECIAL
BUSINESS
The purpose of this meeting was an executive session to discuss the employment and evaluation of the Superintendent
EXECUTIVE
MOTION! SECOND!
SESSION
Terri Silver Tom Yeargain
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION FOR THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1) .
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
The Board went into Executive Session at 8:21 a.m
Ron Those in attendance in the Executive Session were Board Members: Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Michael Carter.
108
R. #193 EXECUTIVE SESSIOf 8:21 A.M.
439
MINUTES OF THE SPECIAL MEETING OF JUNE 19, 1997
H-2 RECESS
The Board recessed at 8:48 a.m. and reconvened at 10:52 a.m.
RECONVENE MOTION: SECOND:
IN
EXECUTIVE
SESSION
Terri Silver Jennifer Puckett
R. #194 MOVE THAT THE BOARD RECONVENE IN EXECUTIVE SESSION TO CONTINUE THE RECONVENE IN REGARDING THE EMPLOYMENT AND EVALUATION FOR THE EXECUTIVE SESSION DISCUSSION SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE 10:52 A.M.
CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs, Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye no aye
MOTION CARRIED 6 aye, 1 no. at 10:52 a.m. R. #195 RECONVENE IN OPEN SESSION 11:11 A.M.
RECONVENE MOTION: SECOND;
I N
Mrs Mrs Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board reconvened in executive session
OPEN
SESSION
Kenny Walker Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs.. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened in open session at 11:11 a.m.
Mr. Bogle reported there was no action from the executive session.
R. #196 ADJOURNMENT 11:12 A.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:12 a.m. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
109
4A0 MINUTES OF THE SPECIAL MEETING OF JUNE 19, 1997
M-3 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
MintfE^s
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
the
by
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. . of '
Witness my hand and seal of this School District this / , 1997.
, ^^klahoma City Board of Education
(SEAL)
110
day
441
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA,
OKLAHOMA COUNTY,
89 OF
MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, FRIDAY, JUNE 27, 1997, AT
7:30 A.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT:
Kenny Walker, District 4
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
C A L L
T 0
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order at 7:45 a.m.
R 0 L L
ROLL CALL
C A L L
At the time of the Roll Call, four (4) members of the Board were present. Mrs . Thelma R. Parks arrived at 7:54 a.m. and Mr. Michael Carter arrived at 8:14 a.m.
EXECUTIVE MOTION: SECOND:
SESSION
Terri Silver Jennifer Puckett
fe. #197
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง3 07 (B)(1). B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2). C. DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO O.S. 25, ยง307 (B) (4). ROLL CALL
Mrs. Puckett, Mr. Yeargain,
MOTION CARRIED 4-0.
aye aye
Mrs. Silver, Mr. Bogle,
aye aye
The Board went into Executive Session at 7:48 a.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, and Michael Carter; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Board Clerk.
EXECUTIVE SESSION 7:48 A.M.
442
IN
R. #198 RETURN TO OPEN SESSION 8:40 A.M.
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
OPEN
MOTION: SECOND:
SESSION Terri Silver Tom Yeargain
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
The Board reconvened at 8:40 a.m.
Michael Carter, District 6 Board Member, gave the invocation and led the pledge of allegiance. CITIZENS' COMMENTS Mr. Ted Metscher, AFT, commended the Board for their work on the budget item regarding alternative schools. He appealed to the Board as they considered the budget today to consider full-funding of the eight block scheduling in the ten Oklahoma City high schools. BOARD
MEMBER S'
BUSINESS/COMMENTS
BUSINESS DISCUSSION REGARDING ALTERNATIVE EDUCATION PLAN.
1.
Discussion regarding Alternative Education Plan.
(Dr. Guy Sconzo)
Dr. Guy Sconzo presented proposed plans for the Alternative Education Program for the 1997-98 school year. He noted the state legislature had appropriated earmarked dollars to school districts in Oklahoma for expanding alternative education for the coming school year. He said the amount of money allocated to the district is based on two criteria. One would be the number of abjudicated youth that reside in the district and the other will be the number of dropouts in the district as reported to the State Department. He said this would translate into a 1997-98 appropriation of $2,123,000 to our school district for expanding alternative education programs. He underscored that while the formula would provide those dollars to our district this coming school year, it is not an automatic sending of the funds to us. The administration must apply to the state for those dollars. Dr. Sconzo stated they had kept three things in mind in putting together this proposal. The objectives are to remove disruptive students from the regular classroom setting, to have sufficient programs to serve the students requiring alternative education services, and provide programs that will turn students around. Dr. Sconzo reported they were working on a timeline that would target the July 28 Board of Education meeting for presenting the Alternative Education Grant Application to the Board for their approval. It would then be sent to the State Department. He noted it would probably be a minimum of thirty days before the State Department would react back in approving the application. He stated the most realistic target for the start of the new programs would be the beginning of the second quarter of. the school year, approximately around November 1st.
Dr. Sconzo gave a brief overview of the proposed Alternative Education Programs. He noted it is important to think beyond this coming school year. He said the amount of money appropriated by the legislature will be reduced in subsequent school years, but he did not know the precise percentage of the reduction.
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Yeargain stated he did not know why they kept picking the Belle Isle site. He said it was not his idea of a site to handle these students. He asked how they could get all the students in this site? Dr. Sconzo responded they thought they would be able to use nine classrooms without interrupting or interfering with the rooms used for the severely and multi-handicapped students. He said that would be adequate for the split session program they are considering. He noted the motive is not to either comply or not comply with what the federal government or state want with respect to special education. He said the only motive is to find available space in the district to expand alternative education programs and take advantage of the grant money we hope is coming our way. Mr. Yeargain asked why they could not use some of the high schools with low enrollment? He felt they should use these instead of Belle Isle. Dr. Sconzo said the primary source of information in that regard are the high school principals. He said they did not see empty classrooms and are not told there are empty classrooms in even the smallest of the high schools. He said the special education as well as bilingual education in the high schools has grown, and that has taken some of the classroom space.
Mr. Yeargain stated every program they get they pick Belle Isle as the location. He said he was 100% for the alternative programs, but he couldn't see taking a student out of high school that should be in a program for handicapped and put them into the alternative program to toughen them up and get their attitude right. He said that really bothered him. Mr. Bogle asked Dr. Sconzo if there is research that these kinds of programs are effective in achieving positive behavioral changes in students? Dr. Crawford said the first statement Mr. Yeargain made was in regard to the enrollment at Belle Isle. He said we are complying with state and federal regulations when we do provide a least restrictive environment for as many of the special education type students as is possible. In regard to whether these type programs work in regards to rehabilitating students. Dr. Crawford affirmed that without a doubt they can give this a very positive, "yes." He reported that throughout the nation, schools of our size and much smaller do provide such programs, and the interviews they had with many other districts are that these alternative type programs are successful. Dr. Sconzo said the new programs did come from staff and on the basis of other districts they had visited in our region. He noted they had tried to find some models of what other districts have experienced as being successful to incorporate into our extension plans.
Mrs. Parks said staff is to be commended for providing alternative programs. She asked on the basis of what year were these programs being funded as to dropout rates? Dr. Sconzo responded his understanding was that formula was applied to 1995-96 data. Mrs. Parks stated if this is for 1995-96, would we be in compliance requesting this money for 1997-98? Dr. Sconzo said they would, and the 1995-96 data formula we applied with determines the amount of money the districts will receive in 1997-98. He said the formula is only applied once to determine the initial amount, and for the subsequent two years, 1998-99, 1999-2000, it is a percentage reduction of that $2.1 million. He said you don't reapply the formula in terms of dropouts and adjudicated youth.
Mrs. Parks said she especially likes the changing of the names for some of these schools. She said her real concern is that although we provide these programs for our students, she did not hear the follow-up and results of these programs to the extent that the amount of money being spent for new alternative programs matches up with the results.
443
M-3
f
444
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Dr. Sconzo said in his judgement they had not done a good job in trying to keep track of and evaluate the results of the alternative programs. He said the closest they had come to doing that internally had been recently with the "about face" program where they actually track those programs and determine the percentage of those students who successfully work their way out of the program and back to their home school. He noted in that program this past spring, 3 0% of the students successfully completed the program and moved back. He thought the state would require that a portion of the funds would be paid for evaluating the results of each of the programs in regard to the $2.1 million dollars. Mrs. Parks said it appalls her to know there are students in kindergarten through grade six that need to be provided with some kind of alternative program. She noted they need to take a very strong look at who we are hiring and what we are hiring them for. Last, she said in regard to Foster Estes, that facility has enough grounds and buildings to house every alternative program they have in Oklahoma City. She said if Metro-Tech cannot pay, we need to take over the building.
Mrs. Puckett asked if the current facilities used to house alternative programs are located in the middle of neighborhoods? Dr. Sconzo said the Emerson program is not far from this building located near St. Anthony's Hospital, some residential and some commercial in that immediate vicinity. He stated the Alternative Middle School is on West Britton Road with a residence on the north side of the property, but is actually located on a commercial strip. Thunderbird Academy is at the National Guard Armory on S. W. 44th which is pretty much commercial. He said that is all of the alternative programs. He noted SAGE was located just west on Lincoln on Northeast 48th. Mrs. Puckett noted given that most of these facilities are not in the traditional school settings, was it somewhat unusual to choose Belle Isle and Burbank facilities which are in the heart of communities to house the alternative education programs. Dr. Sconzo said in his judgement, if there were other options such as Foster Estes or Page Woodson, those would be much more desirable locations. He said the dilemma they face at this point is there are not alternatives. Mrs. Puckett reported she had been hearing from a lot of citizens that live in the Belle Isle area that are associated directly or indirectly with the school. She asked what other steps had been taken towards locating SAGE to the Belle Isle facility? He said no other steps had been taken. He noted just because books and materials that were a part of the SAGE program are now being housed at the facility does not constitute that as a foregone conclusion. He said it was far from that. Mrs. Puckett said she had been told there were some maps of classrooms that show exactly where boxes would be, what teachers would be located in specific classes, and what programs would be held in specific classes. She asked if this were accurate information? Dr. Sconzo said he did not know whether it's accurate, but if it is, it had been done without his knowledge.
Mrs. Puckett asked if this proposal to locate the alternative programs at Belle Isle and Burbank is somewhat in opposition to the concept of neighborhood schools? Dr. Sconzo said his honest response is that he is not sure. He said he could remember when they reopened Harrison to locate the Alternative Middle School there. There were neighbors to that facility who expressed their opinion that they would have preferred that school not be used for that purpose, but rather asked us to reconsider opening it as an elementary school. He said the neighborhood concept on a philosophical level has been endorsed by this Board as well as the staff, and we feel it is an important, good direction for this district. He said that even within the context of that concept, some school facilities need to be devoted to special programs that draw from beyond neighborhoods. He said the special ed program at Belle Isle could be argued to be in opposition to the neighborhood concept because those children aren't going to their neighborhood school. He said that is the case because it is not feasible. He noted we can't provide services for all those students in a neighborhood schools, and he felt there is an analogy there to alternative education.
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Puckett said some of the Board policies she had been looking at said the Board should be sensitive to public reaction to our proposals. She asked how the Board should respond to the Belle Isle communities' concern that relocating this program essentially in the middle of their neighborhood could create some problems for them in terms of possible students that might wander off campus, appearance of drills being performed on the ground, and that sort of thing? Dr. Sconzo said in his opinion the only appropriate response is a sincere willingness to meet with and discuss with the community different proposals the staff is considering presenting to the Board, and listening to their concerns. He noted with this kind of dialogue proposals are sometimes amended.
Mrs. Puckett noted Belle Isle and Burbank had been considered prim locations for various programs as Enterprise Schools. She asked how they could ensure that these facilities would be available for applicants for the 1998-99 school year. Dr. Sconzo stated they had expressed a sincere intent for housing the proposed alternative program at Burbank and Belle Isle for 1997-98, and then relocating them for the following year. He said after that the sites being looked at are the Foster-Estes location or a possible renovation of Page-Woodson. He stated in the worse case scenario, if Page-Woodson is not renovated at the end of 1997-98 and Foster Estes is still an unresolved issue, there are no other facilities to move those programs to. He said they would then be back to considering having split sessions at other facilities to house those programs. He said that would be the only alternative to make the relocation happen for 1998-99. Mrs. Puckett asked if there would some type of long-range planning for this so that they would be able to address future needs as well as today's needs? Dr. Sconzo stated his understanding is that the $2.1 million dollars would have to used, if it is used, in 1997-98. He stated the motive in this is not just to get and spend this money, but to address the need of those students who have been suspended and habitually truant, who this last year were out on the street or at home. He said the motive is to use these funds in ways that recaptures and serves as many of those children as possible. Mrs. Puckett noted she had been contacted by many Belle Isle residents. She said many of them are elderly women and their concerns are that students from these programs could possibly wander into the neighborhood. She mentioned that her understanding is that the type of students housed in different facilities is not always consistent with the original plan for that facility. Dr. Sconzo reported in the past, because of the small number of alternative programs offered and the large demand, they attempted to serve all alternative needs students in one program. As an example. Dr. Sconzo said the program at SAGE was designed to rehabilitate truant students, but because there are no other alternatives, this program also becomes the program for those students who get suspended out of school because it's the fifth referral they have received for disrupting a class. Dr. Sconzo noted this is not only true at SAGE, but had been true at other alternative facilities. He stated his open criticism is that this is not appropriate, but the $2,100,000 and the expansion and variety of programs would put the district at a place where you would have the different programs to serve the proper students as designated for each particular program. He noted that is why he was excited about the chance to finally do some expansion. Mrs. Puckett asked if the SAGE program was secured and if there would be any way to ensure that the students who will be coming to Belle Isle stay there for all the hours they are expected to be. Dr. Sconzo stated he thought there was more of an opportunity to accomplish that at the Alternative programs than there is at the comprehensive programs. He said there would be more adult supervision at the alternative programs which is really what it takes to secure a facility and minimize students leaving campus when they are not supposed to.
445
M-5
446
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
M-6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Puckett asked what money this would free up in the budget? Dr. Sconzo responded the intention of a grant is not to supplant current General Fund expenditures. He said from a very legal and technical standpoint you cannot use grant money to pay for something you were already paying for out of the General Fund. Mrs. Puckett asked if there would be any other options for this program if the one they have is not accepted, particularly in reference to Belle Isle School? Dr. Sconzo said there are other alternatives that not only can be pursued but need to be pursued. He noted he thought the bottom line is if all options are exhausted, and the Board said you cannot do this program at Belle Isle and there isn't another facility for staff to recommend placing it in, then those children do not get served. Mrs. Puckett asked what it would take to get the Page-Woodson site in a condition to be used? Dr.Sconzo said he had heard estimates in the 1.5 million dollar range for basically renovating it. He said a large part of what needs to be done at that facility is the removal of asbestos, and that's a very expensive item.
Mrs. Silver asked what they would do with the elementary school students that have been temporarily housed at Burbank during hvac work if that site is used for an alternative program? Dr. Crawford responded that while they may need some facilities to move students into during the next fall and spring for the rooftop air conditioning work, staff is making every effort to make the roof cuts and do the curbing, etc., so that will not be necessary for next year. He said he would not guarantee it, but the probability is not as great as it was six months ago that they would need this facility for that purpose.
Mrs. Silver asked if there was a program at John Marshall that is called the Renaissance Program that is for high academic achievement. Dr. Sconzo noted there is, and said they would have to consider a different term for the alternative program. In response to another question from Mrs. Silver, Dr. Sconzo reported that he had been told by the State Department that the legislation on the alternative program bill restricts the use of the funds for elementary students. Mrs. Silver asked which programs did not provide busing to the site. Dr. Sconzo said on the morning and after part of the Prevent Program, they do not transport.
Mrs. Silver said if parents are going to have to transport their children to and from the program, she wondered if they would not need a more central location. She also suggested having counseling for parents of these students while they were at this program. Dr. Sconzo noted that was not a part of this design, but they would certainly consider it. Mr. Bogle said his first concern is the whole process. He noted his perception is that staff and the Board had been asked to react very quickly. He said he is concerned about losing control, and an alternative board is being given the authority to make our decisions on our programs. He stated he found that awkward, and while he is happy to have the money, he thought it set the district up to create programs they will not be able to sustain. He said he is not sure this takes us in the direction we need to go. He felt this was an antithesis of a long-range plan. He stated this is a quick plan that does not seem to have a long-term future, and he had some problems with that process. He, noted also in all the innovative plans, there were no plans that keep students in their own schools. He reported in reading he has done on this subject, in-school programs have longer term and better results. He said when you take a student out of his or her environment and put them in an alternative setting, there is a dramatic change in behavior of the student. Overtime when that student is put back in his environment, he tends to return to older habits. He stated he was concerned there are no programs in the schools dealing with the behavioral problems. He noted there appeared to be too much union
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
influence in development of these proposals as it was the unions desire to get troubled and behavioral problems out of the schools. He felt they may be giving teachers too easy an out in dealing with behavioral problems. Mr. Bogle stated he was a great supporter of teachers and respects teachers in the job they have to do, but he did not think it serves our population if we make it too easy to get so-called problem kids out of the classroom. He felt there should be alternative programs within the existing schools. He said he is not inclined to support programs that put these activities in neighborhood schools, and felt it is inconsistent with the philosophy of the district and the direction the we are going as a district. He said he is disappointed with the overall approach being taken, and felt it is probably the result of the fact they had been given very short notice and the challenge of spending a lot of money in a hurry.
Mr. Yeargain said he did not want to see them dump the special education program for this program. He noted all the other schools did not want these children with inappropriate behavior, and yet they were going to send them to Belle Isle. He said it just did not make sense to him. He said he was all for the alternative program, but just felt they needed to get another facility.
Mrs. Parks stated the types of comments she had been hearing was put these kids any place, but just don't put them in my district. She encouraged that they be in compliance with the federal funds they will be receiving and not take a back step after we have done what we are doing and then say, "Oops, we should have taken this into consideration." She noted she did not know any program that had been discussed this morning that would give the assurance it's going to develop into the kind of program we would want for all our children. She said when Belle Isle was relocated from Carver School, there were people in that neighborhood who really wanted those kids to stay there. She said they wanted to move it so they moved over on Villa, and there were people who were very unhappy. Mrs. Parks said she was glad to hear Mrs. Puckett talk about what the people in her district want. She noted she would continue to represent the people in her district. She said the Page-Woodson building would need to be torn down in order for it to be usable. Mrs. Parks said every parent should be a part of their child's educational opportunities. She expressed the desire that whatever the Board does should be in the best interest of the district. She said she could not believe we have teachers in our district who cannot handle K through sixth grade children. She stated this is paradoxical. We don't want it here and we don't want it there, but it's all right to put it some other place.
Mr. Bogle asked when this item would be brought to the Board for action? Dr. Crawford noted it would be July 28th. Dr. Crawford said this is really not a short notice regarding the alternative programs. He said staff had been discussing the item for at least four or five months. He noted in regard to the Foster-Estes property, the negotiating team is working with Metro-Tech on that facility. He said Metro-Tech had been asked to bring a resolve to make right the contract. Dr. Crawford stated that an alternative program would not only benefit the students that are suspended or placed on the streets, but it would also tremendously benefit the other students. He said students are many times in classes with distractions they should not have to face because some students need to be placed in a setting so that they can be rehabilitated. He added that the perception of the alternative type programs some have is not constant with what is being proposed here. He assured the board that the students and population can be controlled to an extent that it should not be of concern to neighborhoods.
A47
M-7
448
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997 M-8
BOARD MEMBERS' BUSINESS/COMMENTS
2.
(continued)
First reading of recommended revisions to Board policy J-18; STUDENT DRESS CODE, as shown on the following pages. (Tammy Carter, Dr. Guy Sconzo)
FIRST READING OF RECOMMENDED REVISIONS TO DISCUSSION BOARD POLICY J-18: STUDENT Mrs. Silver asked that DRESS CODE.
the language on item "U" be changed where the word "apparel" would come first in the wording. Mrs. Tammy Carter, Associate Counsel said she would change that. She noted this policy was written with the assistance of the Oklahoma City Police Department's Gang Task Force and the district's advisory committee. She said she is assuming they no longer consider Dickie brand pants or overalls to be indication of gang affiliation. Mrs. Silver wondered why so many details were written into the policy instead of having them in the regulation. Dr. Crawford said he did not know how it has developed through the years, but he did know that student dress is one of the controversies the administrators have to face daily, and he felt it would carry a little more weight in the policy than in the regulation. Mrs. Parks asked if the changes are to be made, if it would affect the magnet schools? Dr. Sconzo said the policies are intended to govern all schools.
10
449
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-9
(continued)
5-19-97
OKLAHOMA CITY PUBLIC SCHOOLS
J-18
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY. OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
STUDENT DRESS CODE The Board recognizes the right of students to express themselves in
the manner of dress.
Students have the right to choose their own
grooming and clothing styles, disruptive
health,
learning
to
safety,
or
provided that such apparel is not
discipline.
Community
standards
of
and morality shall not be violated nor shall the
style of dress disrupt the learning climate of the school. In choosing school attire, students and parents should give strong
consideration
to
the
students in the school.
effect
such
attire
will
Footwear must be worn.
have
upon
other
The wearing of the-
following apparel is prohibited:
A.
Cutoffs;
B.
Clothing that reveals the chest, such as net shirts and undershirts; see-through blouses, halters and tube tops;
C.
Clothing that exposes a bare midriff, bodice or abdomen;
D.
Gang dress,
such as bandannas and other gang associated
symbols;
E.
Dicky brand pants—and overalls—and pants—and overalls that—are—Dicky—"look—alikes"
Displaying
gang/cult
identification such as names/symbols in haircuts;
1 of 3
11
450
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997 M-10-
BOARD MEMBERS' BUSINESS/COMMENTS
F.
(continued)
Clothing bearing the names or emblems of all professional and. • collegiate
athletic
teams
(with
the
exception
of
Oklahoma colleges and universities); G.
Colors and color combinations which are worn for purposes of gang or cult membership;
H.
Satanic cult dress and related symbols;
I.
T-shirts, sweatshirts and other clothing with profanity or suggestive slogans related to the purchase and use of
tobacco, drugs, alcohol,
sex and violence;
J.
Obscene or vulgar jewelry;
K.
Clothing or—art rotes—(including—jewelry)—that promote drug paraphernalia Jewelry worn to identify gang culture or lifestyle or jewelry worn as a weapon;
L.
Expensive or excessive gold, gold plated, plated
jewelry
or
precious
metals
silver,
silver
(chains,
rope,
necklaces, multifingered rings); M.
Caps,
hats or jackets associated with gangs,
cults or
secret societies;
N.
Caps, hats or head coverings of any kind worn inside the building;
O.
Torn, cut-up or slit clothing;
P.
Pajama-type or bedtime wear or house shoes;
Q.
Spandex sportswear or biker pants;
2 of 3 (J-18)
12
451
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
R.
Jeans,
slacks
or
M-ll=
(continued)
pants
worn
the
below
waist
line
(sagging) S.
Unstrapped overalls; and
T.
Untied tennis
or athletic
shoes worn
in an unsafe
or
gang-affiliated itiannerv^ and
U.
Tattoos
on
body,
apparel
or
personal
property
that
affiliate person with a gang or cult.
Exceptions classes.
to
the above may be made
to meet needs of
specific
Students in willful violation of the district's dress
code are subject to disciplinary action.
Formal attire shall be neither prescribed nor recommended for any
function sponsored by the district or any organization under its direction.
3 of 3 (J-18)
13
452
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
U
M-12
MEMBERS
BOARD
COMMENTS
Mrs. Parks expressed she thought the new logo for the district suggests to her an elementary, cartoon-type thing. She did not feel it was reflective of the level of our school district. She noted she was especially concerned because it appears it is going to be done without the Board approving the logo. She said she did not know who was responsible for it, but it she did not think it was representative of all the levels of the school district. Mrs. Silver said she would concur with Mrs. Parks that she did not feel it represented the district as a whole. She noted it struck her more as an elementary setting, and for elementary schools it might be great.
Mr. Bogle said in terms of appearance, this is a much more interesting logo than what we have. He asked Dr. Crawford if this is a Board decision. Dr. Crawford said they would bring it to the Board if they would like them to.
Mrs. Parks said her only concern was that they would be moving forward to implement this and she did not think any of the Board members had any input in this. Mr. Carter left the meeting at 9;29 p.m.
NOTE;
SUPERINTENDENT
REPORT
Approval of the 1997-98 Budget.
(Nick Kelly)
Item 1, approval of the 1997-98 budget, was removed from this agenda and placed on the July 1, 1997 Agenda.
NOTE;
DISCUSSION
Dr. Crawford stated that they had presented to the Board what he felt was a very workable budget for the 1997-98 school year. He noted they felt comfortable with revenues and that expenditures will best benefit the students. He emphasized that there were some dollars that were scheduled for employee benefits and salaries, and the decision that will ultimately be made on coaches' conference period will affect that amount unless the Board decides to redirect some dollars from its fund balance or some other source. He said there were only so many dollars available in the budget for salary consideration. If this salary consideration does include compensating employees in place of the coach conference period, it will have to be dealt with from some of the dollars made available for teacher's salaries for this coming school year. Mr. Bogle noted since there was only one section for Board member's comments in the special agenda, he asked the Board to amend the agenda to go back to Board member comments and recognize Mrs. Parks' comments as a part of Board member comments. PURCHASING
1,
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - N)
MOTION; SECOND;
Tom Yeargain Jennifer Puckett
14
453
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
PURCHASING AND GENERAL BUSINESS
M-13
(continued)
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH N AS LISTED ON THE FOLLOWING PAGES, VOTING ON ITEMS D AND E SEPARATELY. ROLL CALL
Mrs Mrs Mr.
Puckett, Parks, Bogle,
aye aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
aye no aye
Mrs. Silver, Mr. Yeargain,
aye no
aye no aye
Mrs. Silver, Mr. Yeargain,
aye no
R. #199 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH N, VOTING ON D AND E SEPARATELY.
MOTION CARRIED 5-0. Vote on Item D;
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Bogle,
R. #200 APPROVAL OF ITEM D
MOTION CARRIED 3 aye, 2 no. Vote on Item E; ROLL CALL
Mrs Mrs Mr.
Puckett, Parks, Bogle,
R. #201 APPROVAL OF ITEM E
MOTION CARRIED 3 aye, 2 no. A.
Approval to Purchase Computer Hardware and Software to Provide a Scanner Workstation in the Purchasing and Personnel Departments to Access the NCS 5000i Scanner in MIS.
Approval to purchase computer hardware and software to provide a scanner workstation in the purchasing and personnel departments to access the NCS 5000i scanner in MIS. These workstations, with accompanying file server, network software, and support services will be purchased from National Computer Systems, Inc., Minneapolis, MN, for the total price of $89,506. This expenditure will be charged to General Fund Account 711-000-2844-740-000-0000000-055. (Dr. George Kimball)
B.
Approval to Purchase Enrollment, Attendance, Grade Card, Student Information, and Course Request Forms for Use in Schools in 1997-98 School Year from Precept. Inc. Approval to purchase enrollment, attendance, grade card, student information, and course request forms for use in the schools during the 1997-98 school year from Precept, Inc., Oklahoma City. This expenditure, not exceed $28,116.20, will be charged to General Fund Account 711-000-2114-650-000-0000-000-055. (Dr. George Kimball)
C.
Approval to Purchase Surety Bonds from Hartford Fire Insurance Company. Approval to purchase surety bonds from Hartford Fire Insurance Company for a cost of $16,425 for the following employees in the amounts listed. (Nick Kelly)
Total Bond Amount
Position
Treasurer Asst. Treasurer Deputy Clerk Encumbrance Clerk & Director, Financial Mgt.
15
$ 750,000.00 $ 750,000.00 $ 1,000.00 $ 750,000.00
COMPUTER HARDWARE AND SOFTWARE TO PROVIDE A SCANNER WORKSTATION.
ENROUMENT, ATIINDANCE, GRACE CAE®, STUDENT INFORMATEQ AND COURSE REQUEST FORMS.
SURETY BONDS FROM HARTFORD FIRE INSURANCE COMPANY.
z 454
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
M-14 PURCHASING AND GENERAL BUSINESS
(continued)
Minute Clerk Internal Auditor Board Clerk Admin. of Workers' Comp. Fund Fund Custodian & Dir. Child Nutrition Services
$ $ $ $ $
1,000.00 750,000.00 750,000.00 750,000.00 750,000.00
Approval of Renewal of Acrreement with Independent Insurance Agents as Consultant, and Authorization to Pay for Liability, Boiler, Property, and other Insurance for 1997-98 Fiscal Year.
RENEWAL OF AGREEMENT FOR DISTRICT INSURANCE FOR 1997-98 FISCAL YEAR.
Approval of renewal of Agreement with Independent Insurance Agents as consultant and authorization to pay for liability, boiler. property, and other insurance, as needed during the 1997-98 fiscal year. (Nick Kelly) Description Property
Effective Dates Travelers Indemnity 7/1/97 - 7/1/98
Policy Amount $ 428,703.00
Boiler
Hartford Steam Boiler 7/1/97 - 7/1/98
$
43,931.00
Data Processing
St. Paul 7/1/97 Hartford 7/1/97 -
$
25,000.00
Blanket Position Bond:
Insurance 7/1/98 Insurance 7/1/98
Fleet Liability
National American Ins 7/1/97 - 7/1/98
$ 435,000.00
General Liability
National American Ins 7/1/97 - 7/1/98
$ 334,500.00
Approval to Name American Fidelity District Employee Life Insurance.
APPROVAL TO NAME AMERICAN FIDELITY] INSURANCE AS CARRIER FOR DISTRICT EMPLOYEE] LIFE INSURANCE.
16,425.00
$
Assurance
as
Carrier
for
Approval to name American Fidelity Assurance as carrier for the District provided employee life insurance. (Nick Kelly)
Authorization of Transfer of Funds Above 1996-97 Estimated Revenues into Workers' Compensation Reserves.
TRANSFER OF FUNDS INTO WORKERS' COMP RESERVES.
Approval to authorize transfer of funds above 1996-97 estimated revenues into Workers' Compensation Reserves to help offset anticipated liabilities. (Nick Kelly)
Approval to Purchase Televisions/Appliances for Use by Vocational Department.
PURCHASE OF TELEVISIONS/ APPLICANCES FOR USE BY VOCATIONAU DEPARTMENT.
Approval to purchase televisions/appliances for use by the Vocational Department (various locations) from the following companies who submitted the low quotations (7 mailed - 4 returned): (Belphry Dean) Dick Christman's Appliances Metro Builders Supply Harry's TV TOTAL
$
6,000.00 658.00 5,406.50 $ 12,064.50
These purchases are to be charged to General Fund Account 711-411-1000-740-314-8600-000-000. APPROVAL TO PURCHASE BLEACHEKB KRMOON MIDDLE SCHOOL.
H.
Approval to Purchase Bleachers for Use at Moon Middle School.
Approval to purchase bleachers for use at Moon Middle School from Oklahoma Automatic Door Company, Inc., who submitted the low quotation (8 mailed - 2 returned). This purchase in the amount of $9,750 is to be charged to General Fund Account 711-000-4700-450000-0000-000-520. (Belphry Dean)
16
455
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
M-15 PURCHASING AND GENERAL BUSINESS I.
(continued)
Approval to Purchase Ice Machines for Use at All High Schools. Approval to purchase ice machines for use at all high schools from Amundsen Food Equipment who submitted the low quotation (5 mailed 3 returned). This expenditure in the amount of $11,752 is to be charged to General Fund Account 711-026-1000-740-800-7100-000-050. (Belphry Dean)
J.
Approval to Purchase Information Services.
Ribbons
and
Paper
for
Use by Management
Approval to purchase ribbons and paper for use by Management Information Services from Precept, Inc., who submitted the low quotations on specifications and/or general conditions (12 mailed 7 returned). This expenditure in the amount of $15,516.70 is to be charged to General Fund Account 711-000-2114-650-000-0000-000055. (Belphry Dean) K.
Approval to Purchase Band Uniforms for Jefferson Middle School.
Approval to purchase band uniforms for Jefferson Middle School from Fruhauf Uniforms, Inc., in the amount of $32,728.05 (District's expenditure is $24,546.04) and is to be charged to General Fund Account 711-012-1000-650-192-2900-000-518. (Belphry Dean) L.
Approval to Purchase Waterford Early Reading Programs for Use at Western Village Elementary School.
Approval to purchase Waterford Early Reading Programs for use at Western Village Elementary School from Electronic Education. This expenditure in the amount of $78,672 is to be charged to Federal Fund Account 623-511-1000-320-429-1050-000-456 and has been approved on our Federal Educational Grant and/or Programs. (Belphry Dean)
M.
Approval to Purchase Computer Workstations for Use by Vocational Departmentâ–
Approval to purchase computer workstations for use by the Vocational Department at various schools from United Systems (previously approved by the Board on quotations 8479 on 5/19/97) in the amount $107,494. This expenditure is to be charged to General Fund Account 711-421-1000-740-317-8530-000-000. (Belphry Dean)
N.
Approval to Purchase a Cooling Tower from Hambrick-Ferguson, to be Installed at the Administration Building.
Inc
Approval to purchase a cooling tower from Hambrick-Ferguson, Inc., who submitted the low quotation, for use by the Maintenance Department to be installed at the Administration Building. This expenditure in the amount of $26,006 is to be charged to General Fund Account 711-000-2620-740-000-0000-000-051 (16 mailed - 6 returned). (Terry Wolfe) DISCUSSION
Mrs. Parks asked what item H was for? Dr. Crawford explained there are some bleachers at the Moon facility that are unsafe and those that are not repairable will be replaced. Mrs. Parks asked if the ice machines on item I were for the use of those in the schools apart from the cafeteria. Dr. Crawford said they were for the athletic areas, but would be available to other employees in addition to the athletic employees.
17
APPROVAL TO PURCHASE ICE MACHINES FOR USE AT ALL HIGH SCHOOL
PURCHASE OF RIBBON AND PAPER FOR USE BY MIS.
PURCHASE OF BAND UNIFORMS FOR JEFFERSON MIDDLE SCHOOL.
APPROVAL TO HHHaa WATERFORD EARLY READING PROGRAMS FOR USE AT WESTERN VILLAGE.
APPROVAL TO PURCHASE COMPUTER WORKSTATIONS FOR USE BY VOCATIONAL DEPARTMENT.
PURCHASE OF COOLING TOWER FROM HAMBRICK-FERGUSON, INC. FOR THE ADMINISTRATION BUILDING.
r
456
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
F
M-16 PURCHASING AND GENERAL BUSINESS
(continued)
In regard to item B, Dr. Kimball explained these are forms that have been developed to facilitate the move to the new student software. He noted these had been revised to be more in sequence with what will be on the screens for ease of data entry. He said the forms will be printed without any logo, and next year when they are revised, they can use whatever logo is endorsed.
Mrs. Silver commented that she thought the new report card form was great. She questioned the section for teacher comments, and why there were not more places for positive comments. Dr. Kimball noted at the current time the software is only allowing for ten comments, but later they would try to revise the software to allow for more comments. Mrs. Silver said she thought the registration forms were a wonderful improvement, and asked if the parents would receive a copy of what has been filled out. Dr. Kimball said he did not think they would, but the multiple forms were for the cafeteria manager, the nurse area, and the permanent file. He noted a copy could be made for parents.
Mr. Bogle asked how big the contract is on item E? Mr. Kelly said on the life insurance contract they only received one bid although seven or eight vendors had picked up bids. He reported the total amount of the contract is around $100,000 for the life insurance which is the employee benefit provided by the district for all employees through the various collective bargaining agreements, etc. Mr. Kelly said they were not sure why they did not receive more bids on this item. Mr. Yeargain said he did not believe this item should be allowed to happen since the CEO of the company is President of the Oklahoma City Public School Foundation. He felt the Board should not be able to vote on this company.
Mr. Yeargain asked why, if the district is being paid an insurance settlement for Eisenhower, it was budgeted in with the budget before the insurance paid for it? Dr. Crawford noted the insurance money is included in the revenues and expenditures. Mr. Yeargain asked why there was no insurance paid on any of the freeze damages that have occurred over the district? Dr. Crawford said he knew they had filed for it. Mr. Kelly responded they had received some payment on that and the rest of it is in litigation. He said he thought most of the property damages did not reach the $10,000 deductible. Mr. Bogle asked if items D and E needed to be decided on as a part of the year end meeting? Mr. Kelly noted they really need to be decided since they are insurance and the district needs to have insurance in effect at midnight on June 30, and the same with the employee life insurance. Mr. Yeargain stated he was quite concerned about the insurance on the district. He asked if it had been bid out this year? Mr. Kelly said the insurance had been done in the same manner it had been for the past 30 or 40 years through Mr. Keitz. He explained that Mr. Keitz is the agent of record for the district, and that the commission that the Independent Insurance Agency earns is turned back to the district for various safety programs. Dr. Crawford said this is not an item that must be bid, but it can be bid. He noted if it were to be bid the process should be started as early as February or March. Mr. Yeargain noted he thought it should be bid. Dr. Crawford said if the Board feels this should be bid, they could bid it, but he stated again that it needs to be done in February or March. Mr. Kelly said if it is the desire of the Board to bid the insurance, he suggested putting it before the Board as an agenda item. If it is approved, they would change the way they purchase the district's insurance. He noted they would need at least six months lead time to develop specifications and go through all the bidding process.
Mrs. Parks asked why they did not do it this year since this same comment was made last year? Dr. Crawford reported it was discussed but staff'was not instructed to do this.
18
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
457
M-17; PURCHASING AND GENERAL BUSINESS
(continued)
Mr. Yeargain made the request that they bid the insurance for next year. Mr. Bogle said he thought this was an appropriate request and unless there were objections from the Board, he thought this was an issue they could study. He noted they might find they benefit financially and by the quality of service, or they might find it costs more than what they now have. He suggested doing a comparison earlier in the fiscal year. Also, he said on item E, these kinds of contracts are very important, and it may suggest the Board needs to evaluate the method they use in promoting bidding. He felt it was in the best interest of the district to get multiple bids on major purchases.
Mrs. Silver said she understood Mr. Kelly to say up to seven companies had picked up information on this. She felt the advertising must have worked, but it must have been what's in the packet that they chose not to bid on. Mrs. Parks asked what would happen if this was voted down? Dr. Crawford said the district would have no insurance unless the providing companies would let them use an extension process. He stated they would immediately approach the companies to request an extension, but there is no requirement that they do this. Mrs. Puckett asked if the district pays any money to the head of the Oklahoma City Public Schools Foundation? Dr. Crawford said they do not. Mrs. Puckett said she would be curious if this creates the appearance of impropriety, or if given the fact the bid process was followed as usual, this is an appropriate way of dealing with this. Mrs. Carter said a couple of months back this issue arose with regards to the same company. She said Mr. Bleakley provided a legal opinion to the Board indicating there was not a legal conflict of interest. She added whether or not there is an appearance of impropriety is more of an individual determination. Mr. Bogle asked Dr. Crawford if this company was given any advantage because of the relationship with the district or the service the Foundation provides the district? Dr. Crawford said it was not, and that he and Mr. Kelly discussed the appearance of this. Dr. Crawford noted he asked Mr. Kelly explicitly if these other companies did receive bid materials, and he said they did.
Mrs. Parks asked if it is inappropriate to name the companies bids were sent to? Mr. Kelly said he did not know what the names of the other companies were other than that our current carrier is Trans-General and American Fidelity. Dr. Crawford said they would get the information and put it in today's packet. Mrs. Parks left the meeting at 10:39 a.m. for a dental appointment.
u
19
f
458
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997 M-18:
PERSONNEL
1.
AND
ENCUMBRANCES
Approval of the following;
MOTION: SECOND:
(Dr. Vern Moore)
R. #202 APPROVAL OF PERSONNEL ITEMS A THROUGH F.
Terri Silver Tom Yeargain
MOVE FOR APPROVAL OF PERSONNEL ITEMS A THROUGH F, ROLL CALL
Mrs. Puckett, Mr. Yeargain,
Mrs. Silver, Mr. Bogle,
aye aye
aye aye
MOTION CARRIED 4-0. A.
Certified Personnel
The employment and reemployment of certified personnel as recommended by the Superintendent for the 1997-98 fiscal year. Salaries for these employees shall be as follows:
B.
(1)
Prior to the approval of the Collective Bargaining Agreement by the Board and the certified employees' representative organization, certified employees shall be paid at the rate previously approved for the 1996-97 fiscal year.
(2)
After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the 1997-98 fiscal year by the Board and the certified employees' representative organization, certified employees shall be paid at the rate set forth in the approved salary schedule for their positions.
Principals and Assistant Principals The employment and reemployment of principals and assistant principals as recommended by the Superintendent for the 199798 fiscal year. Salaries for these employees shall be as follows:
C.
approval of the 1997-98 salaries for assistant principals, those principals principals shall be paid at the rates the Board for the 1996-97 fiscal year.
(1)
Prior to the principals and and assistant established by
(2)
After approval of the 1997-98 salaries for principals and assistant principals, those principals and assistant principals shall be paid at the 1997-98 rates established by the Board.
Certified Salary Adjustments
All certified personnel salaries shall be subject to any necessary adjustments required by law to bring the total of all certified personnel contracts within the amount of valid appropriations approved for such purposes.
D.
Noncertified Personnel
The employment and reemployment of noncertified personnel, on a month-to-month basis, as recommended by the Superintendent during the 1997-98 fiscal year. Salaries for these employees shall be as follows: (1)
Prior to the approval of a Collective Bargaining Agreement by the Board and the noncertified employees' representative organization, noncertified employees shall be paid at the rate previously approved for the 1996-97 fiscal year.
20
Y, 459
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
PERSONNEL AND ENCUMBRANCES
(2)
E.
M-19:
(continued)
After approval of the Collective Bargaining Agreement and the negotiated salary schedule for the noncertified employees' representative organization, noncertified employees shall be paid at the rates established for 1997-98.
Employees Not Represented by An Employee Organization The employment or reemployment of employees, who are not represented by an employee organization, as recommended by the Superintendent for the 1997-98 fiscal year.
F.
(1)
Prior to approval of the 1997-98 salaries for employees who are not represented by an employee organization, salaries shall be paid at rates established by the Board for 1996-97.
(2)
After approval of the 1997-98 salaries for employees who are not represented by an employee organization, those employees shall be paid at the 1997-98 rates established by the Board.
Retroactive Salary Adjustment--All Employees
Following the finalization and approval of the 1997-98 Collective Bargaining agreements and/or salaries established for employees not represented by an organization or group, salaries shall be paid retroactive from July 1, 1997, or from the approved date(s) in the various agreements or memorandums of understanding.
2.
Recommend approval of items 2a, 2b, and 2c as listed below. Vern Moore & Mr. Belphry Dean)
MOTION; SECOND:
(Dr.
Terri Silver Jennifer Puckett
R. #203 APPROVAL OF ITEMS 2A, 2B, AND 2C.
MOVE FOR APPROVAL OF ITEM 2A, 2B, AND 2C AS LISTED. ROLL CALL
Mrs. Puckett, Mr. Yeargain,
aye aye
Mrs. Silver, Mr. Bogle,
aye aye
MOTION CARRIED 4-0. a.
Approval Payroll.
to
Issue
1996-97
Purchase
Orders
for
August,
1997,
Approval to issue 1996-97 purchase orders to encumber the following payroll for August, 1997. AMOUNT
P.O. NO.
FUND
OCAS CODE
9720060
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$5, 500,000.00
7-21-000-5300-100
$
3,000.00
7-22-000-5300-100
$
25,000.00
7-23-000-5300-100
$
360,000.00
9720061
9720062
9720063
21
f
460
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
M-20' PERSONNEL AND ENCUMBRANCES
(continued)
Approval to Issue 1997-98 Purchase Orders Payroll♌
for September,
1997,
Approval to issue 1997-98 purchase orders to encumber the following payroll for September, 1997. AMOUNT
P.O. NO.
FUND
OCAS CODE
9720064
GENERAL FUND SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$
7,500.00
7-23-000-5300-100
$
2,500.00
9720065
Approval of Personnel and Encumbrances as listed on the following pages.
DISCUSSION
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9714026 through 11-9714583) written during the period 6/10/1997 through 6/20/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance list, P.O. # 9714026 to 9714583 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VmiDerBurg Internal Auditor
22
Date
461
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
:M-21
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CERTIFIED:
Kelli Ayers
Dewayne Beeby Andres Escajeda Linda Felton Brian Garcia Sara Harjo Jennifer Jones Piper Jones
Sheila Lynn Melissa McHugh
Rejeana Payne Danielle Sulley
CHILD NUTRITION:
Randa Brown
Mariana Cuesta
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
Spencer Kdg/EDK Teacher
08/19/97
01/03/BA
Star Spencer Science Teacher
08/19/97
01/07/BA+
24,320.00
Webster Language Arts Teacher
08/19/97
01/04/BA
23,375.00
Dewey LD/MR Teacher
08/19/97
03/03/MA
25,445.00
Jackson PE Teacher
08/19/97
01/03/BA+
23,405.00
Westwood 4th Grade Teacher
08/19/97
01/03/BA
23,170.00
Lafayette Kdg Teacher
08/19/97
01/03/BA
23,170.00
Westwood Kdg/EDK Teacher
08/19/97
01/03/BA
23,170.00
Garden Oaks Kdg/EDK Teacher
08/19/97
01/03/BA
23,170.00
Rancho Village LD/MR Teacher
08/19/97
03/03/BA
24,360.00
Polk LD/MR Teacher
08/19/97
03/03/BA
24,360.00
Parmelee 3rd Grade Teacher
08/19/97
01/03/BA
23,170.00
Wilson Entry Kitchen Assistant
05/22/97
471/01
$ 4,480.00
05/28/97
471/01
4,480.00
Shidler Entry Kitchen Assistant 15
23
$23,170.00
462
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
â– M-22
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CHILD NUTRITIONS
Brandi Rutledge
EFFECTIVE SCHEDULE DATE STEP/LANE
SITE/ ASSIGNMENT
ANNUAL SALARY
COnt'd
05/22/97
Shidler Entry Kitchen Assistant
16
24
471/01
$ 4,480.00
463
PERSONNEL LEAVE OF ABSENCE
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
EDUCATION:
CERTIFIED:
Susan Gee
Thomas Shumway
Dewey 3rd Grade Teacher
Webster Math Teacher
TERMINATION FROM LEJ l VE
CERTIFIED:
Lutrlcla Compton
Candance Cumby Sharon Tompkins
Ruth Williams
CLERICAL:
Rita Caliman
Delories Cooks Benzetta Davis
Emma Fields Norma Goodlow
Rebecca Harmon
08/19/97
of
08/19/97
ABSENCE:
Media Services Media Specialist
06/13/97
Adams 4th Grade Teacher
06/02/97
Lafayette 1st Grade Teacher
06/02/97
Health Services School Nurse
06/02/97
Lee CSA
05/30/97
Britton Media Assistant
06/04/97
Parker CSA
05/30/97
Ridgeview Day Care Assistant
05/30/97
Edgemere Pre-School Assistant
05/30/97
Eugene Field CSA
17
25
05/30/97
r 464
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
U
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
TERMINATION FROM LEAVE OF ABSENCE: cont
CLERICAL:
Carolyn Hibbs
Tram Hoang
Layla Payne Ana Salas
Lisa Wilson
Johnson SED Assistant
05/30/97
Ridgeview SED Assistant
05/30/97
Purchasing Data Entry Clerk
06/30/97
Buchanan 05/30/97 Bilingual Assistant
Roosevelt 05/30/97 Bilingual Assistant
18
26
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
RETIRING:
CERTIFIED:
Maxine Grayson
John Marshall LD Teacher
05/30/97
Betty Maxwell
AEF Special Education Teacher
05/30/97
Hoover LA Teacher
05/30/97
Columbus Kitchen Assistant
05/29/97
Supply Coordinator
07/31/97
I
L
Sylvia Menser
CHILD NUTRITION: Opal Price
SUPPLY:
Jess Stow
19
27
465
:M-Z5
466
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997 = M-26
F
PERSONNEL 2kND ENCUMBRANCES (Continued)
According to Board Policy 0-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
CERTIFIED:
Ann Burtcher Mary Coulston
Jonathan Greenwood Ronda Hamilton
Donald Hedge
Charles Morgan, Jr.
Sue Sanders
Allidel Whitwell CLERICAL:
Kelly Ayers
Diana Ballard
Dortha Chunn
Yvonne Cotton Betzabel Eggleston
Marcia Harrison
SITE/ASSIGNMENT
EFFECTIVE DATE
Northeast/Vocational Health Occupation Teacher
06/06/97
Parmelee/SED Teacher
05/30/97
Longfellow/3rd Grade Teacher
05/30/97
Grant/History Teacher
Southeast/Technology Teacher
05/30/97 06/05/97
Rogers/Science Teacher
05/30/97
Rockwood/Kdg/EDK Teacher
06/02/97
Spencer/CSA
05/30/97
Lafayette/PE Teacher
05/30/97
Accounting/Insurance Clerk
05/13/97
Positive Tomorrows/Administrative Secretary
06/03/97
Monroe/.5 Clerk
CHHS/Bilingual Assistant
06/06/97
05/30/97
Stand Watie/Bilingual Assistant
05/30/97
Tamara Jones
Northwest Classen/Registrar
06/13/97
Lorenzo Perez
Coolidge/Bilingual Assistant
05/30/97
Capitol Hill El/Bilingual Assistant
05/30/97
Lee Hayes
Virginia Perdomo Maria Rendon
Elizabeth Reyes
David Taitano
Ridgeview/Day Care Assistant
Linwood/Bilingual Assistant
Southeast/Bilingual Assistant Southeast/MD Assistant
20
28
05/30/97
05/30/97
05/30/97
05/30/97
467
M-27
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
CUSTODIAL:
Tonya Fisher
EFFECTIVE DATE
SITE/ASSIGNMENT
Stonegate/Custodial Worker
21
29
06/13/97
f
468
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997 =M-28
BOARD
MEMBER S'
COMMENTS
(NONE)
IN
OPEN
SESSION
Mr. Bogle reported there was no action from the executive session. Mr. Yeargain requested the BAT agreement to be brought back to the next regular Board meeting for discussion. Mr. Bogle asked if there were any objections? will be honored.
Being none, the request
ADJOURNMENT R. #204 ADJOURNMENT 10:41 P.M.
There being no further business, the meeting adjourned at 10:41 p.m. The motion for adjournment was made by Jennifer Puckett and seconded by Terri Silver. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
30
469
MINUTES OF THE SPECIAL MEETING OF JUNE 27, 1997
;M-29 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Mi^nAes^ approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
the . 1997. by
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
less my hand and seal of this School District this , 1997.
,' Oklahomd City'^'Board’of Education (SEAL)
31
470
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
K-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY,
OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM), ADMINISTRATION BUILDING, 27, 1997, AT
OF
900 NORTH KLEIN, TUESDAY, JUNE
8:00 A.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT:
Kenny Walker, District 4
Member
OTHERS PRESENT: Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. C A L L
T 0
CALL TO ORDER
Mr. Ron Bogle R 0 L L
C A
ROLL CALL
At the time Mr. Yeargain arrived at 8:13 a.m. present,
E X E C U T I
MOTION: SECOND:
SESSION R. #205 EXECUTIVE SESSION 8:11 A.M.
Terri Silver Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A: A DISCUSSION OF THE APPOINTMENT, HIRING, AND EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B) (1) ; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B) (2) ; C: A DISCUSSION REGARDING PENDING HVAC LITIGATION, PURSUANT TO 25 O.S. ยง307 (B) (4) . ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Bogle,
MOTION CARRIED 5-0 .
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
The Board went into Executive Session at 8:11 a.m
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, and Michael Carter; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; Tammy Carter, Associate Legal Counsel; Sam Bogle, Administrator of Service Center Personnel; Tim Melton, Attorney; and Rosa Lambeth, Board Clerk.
I N
OPEN
MOTION: SECOND:
SESSION
Michael Carter Terri Silver
32
r 471
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
=
i
H-2 (continued)
IN OPEN SESSION
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. R. #206 RETURN TO OPEN SESSION AT 9:37 A.M.
ROLL CALL
Mrs Mrs, Mr.
Puckett, Parks, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs Mr. Mr.
Silver, Carter, Bogle,
aye aye aye
The Board reconvened at 9:37 a.ra.
Tom Yeargain, District 7 Board Member, gave the invocation and led the pledge of allegiance.
MINUTES
R. n07 APPROVAL OF MINUTES AS AMENDED.
MOTION: SECOND;
OF
PREVIOUS
MEETING (S)
Thelma R. Parks Jennifer Puckett
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, JUNE 2, 1997 ; SPECIAL BOARD MEETING, JUNE 10, 1997 ; REGULAR BOARD MEETING, JUl 16, 1997; SPECIAL BOARD MEETING, JUNE 19, 1997 AS AMENDED. ROLL CALL
aye aye aye
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
Mrs. Silver, Carter, Mr. Bogle, Mr.
aye aye aye
MOTION CARRIED 6-0. DISCUSSION
Mrs. Parks noted on page 98 of the Regular Meeting of June 16, 1997, to read that she was not present at the time of this vote. On page 50 of the Special meeting of June 10, 1997, Mrs. Parks said the time was wrong when Mr. Bogle arrived. On page 24 of the Regular Meeting of June 2, 1997, she asked that the minutes reflect that Mr. Carter left the meeting. CITIZENS' COMMENTS (NONE)
BOARD
M E M B E R S'
BUSINESS/COMMENTS
BUSINESS 1.
Approval to renew the contract with The Center for Education Law to provide legal services for the 1997-98 school year. The proposed fee schedule remains the same as 1996-97.
MOTION: SECOND:
Michael Carter Jennifer Puckett
R. #208 APPROVAL TO RENEW CONTRACT MOVE FOR APPROVAL TO RENEW THE CONTRACT WITH THE CENTER WITH CENTER FOR LAW TO PROVIDE LEGAL SERVICES FOR THE 1997-98 SCHOOL YEAR. EDUCATION LAW FEE SCHEDULE REMAINS THE SAME AS 1996-97. FOR 1997-98 FISCA^. YEAR.
33
FOR EDUCATION THE PROPOSED
472
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
ROLL CALL
aye aye aye
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
M-3
aye aye aye
Mrs. Silver, Carter, Mr. Bogle, Mr.
MOTION CARRIED 6-0.
DISCUSSION Mrs. Silver requested that the Board do an evaluation on this service since it is hired by and represents the Board. Mr. Bogle said he would like to see the Board do some evaluation of the past year on this in August so if there are areas the Board would like to see more focused attention or changes, they would be able to implement that in this next contract year. 2. 3.
First reading of Board Bolicv B-20; BOARD MEETING ORDER BUSINESS, as shown on the following pages. (Tammy Carter)
Approval of recommended revisions to Board pjolicv 1-49; ENTERPRISE SCHOOLS, as shown on the following pages. (First reading was at the June 16, 1997, Board meeting). (Tammy Carter)
MOTION: SECOND;
Terri Silver Michael Carter
MOVE FOR APPROVAL OF RECOMMENDED ENTERPRISE SCHOOLS AS AMENDED. ROLL CALL
OF
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
REVISIONS
aye aye aye
TO
BOARD
Mrs. Silver, Carter, Mr. Mr. Bogle,
POLICY
1-49;
aye aye aye
MOTION CARRIED 6-0.
DISCUSSION Mrs. Silver requested a change on Board Policy B-20, BOARD MEETING ORDER OF BUSINESS, reversing Board Recognitions with the Citizens' Comments section in the regular agenda. She asked that Board Recognitions follow the approval of the minutes of previous meetings, then Citizens' Comments, and Board Member Comments. She noted students who come for recognitions could then be dismissed at the first part of the meeting rather than have to sit so long.
Mrs. Puckett commented in regard to Board Policy 1-49, ENTERPRISE SCHOOLS, that in the first paragraph numbered one, the last sentence, "as their central purpose," seems redundant since the sentence started with that phrase. Mrs. Carter said they would strike out the last phrase.
Mr. Bogle asked Mrs. Tammy Carter if she were able to say why the first paiqagraph of the policy on Enterprise Schools had been marked out. Mrs. Carter said that Dr. Sconzo had worked on this policy and made some changes. Mrs. Silver reported this was a suggestion she had talked to Dr. Sconzo about and that was the reason it had been removed. She said in the last few years, they had deleted from the policies the reasons why we do things. She noted all we have been putting in policy is what we do, not why.
34-
FIRST READING OF BOARD POLICY B-20: BOARD MEETING ORDEK OF BUSINESS.
R. #209 APPROVAL OF BOARD POLICY 1-49: ENTERPRISE SCHOOLS.
f
473 MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mr. Bogle noted this made the policy begin in a rather abrupt, almost negative, manner. He asked for suggestions on how to change that. Mrs. Puckett suggested beginning the policy with the second sentence instead of the first, and then put the first sentence second. It would start with, "Through a contract.... "
Mrs. Silver, maker of the motion, said she would accept the change, and Mr. Carter, seconder of the motion agreed also.
474
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
H-5
At the regularly scheduled monthly business meeting of the Board,
the following order will be used unless modified beforehand and
printed in the agenda: CALL TO ORDER EXECUTIVE SESSION
INVOCATION - PLEDGE OF ALLEGIANCE ROLL CALL
INTRODUCTION OF VISITORS MINUTES OF PREVIOUS MEETING(S)
CITIZENS' COMMENTS
BOARD RECOGNITIONS
BOARD MEMBER COMMENTS/BUSINESS LEGAL REPORT
TREASURER'S REPORT
SUPERINTENDENT'S REPORT PURCHASING AND GENERAL BUSINESS
PERSONNEL, PAYROLL AND ENCUMBRANCES EDUCATION REPORT (WHEN SCHEDULED)
UNFINISHED BUSINESS
1 of 2 113
3^
475
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
H-6
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
*NEW BUSINESS
CITIZENS' -COMMENTS,
(continued, if needed)
BOARD MEMBER COMMENTS EXECUTIVE SESSION, continued, if needed
ADJOURNMENT
The agenda may be reorganized at any meeting by . a vote of the majority of the Board. *"New business" is any matter not known about or which could not
have been reasonably foreseen prior to the time of posting the agenda.
114
3W‘-
2 of 2 {B-20)
476
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 H-7
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
1-49
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 7-1-97
"Establishing Excellence"
REVISED:
ENTERPRISE SCHOOLS
Through a contract between the Board of Education as the sponsoring
body and the Enterprise School's
governing body,
the
terms
and
conditions under which an Enterprise School will operate will be Only educationally sound and quality Enterprise School
determined.
proposals will be considered for implementation.
All Enterprise Schools will, at a minimum:
1.
Have,
as their central purpose,
the improvement of student
achievement and increased learning opportunities for students.
2.
Be nonsectarian in programs, admissions policies, employment
practices, and operations. 3.
Be accountable to the Board of Education for performance and
results. 4.
Comply with all federal, state, school laws and regulations, local laws and all of the health,
safety,
and civil rights
requirements found therein.
5.
Participate in state and local board student testing programs.
6.
Be subject to quarterly internal audits and an annual external
audit.
7.
Not charge tuition or fees to students except for those fees
normally charged by the school district.
3^
477
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-8 BOARD
MEMBERS '
COMMENTS
Mrs. Parks commented she would give the Board Clerk, in writing, the information she would like to have recorded in the minutes regarding the time she had to leave a meeting early. SUPERINTENDENT' S
1.
R. #210 APPROVAL OF 1997-98 BUDGET.
REPORT
Recommend approval of the 1997-98 Budget (postponed at the June 27, 1997, Board meeting). (Nick Kelly)
MOTION; SECOND;
Michael Carter Terri Silver
MOVE FOR APPROVAL OF THE 1997-98 BUDGET.
ROLL CALL
aye no no
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
MOTION CARRIED 4 aye, 2 no.
Dr. Vern Moore, Deputy Superintendent, who was sitting in for the Superintendent in his absence, recommended approval of the 1997-98 budget as had been presented at the last meeting. He noted Mr. Kelly is present if there are any questions or concerns about the budget. Mr. Bogle commented he still had some questions regarding the budget but he would seek those answers at a later time when he would be able to meet with Dr. Crawford and others. He added he was enthusiastic about the increased support for arts education and athletics. He noted he was very excited about the budget process this year. 2.
R. #211 APPROVAL TO RENEW THE CONTRACT WITH OKLAHOMA SCHOOL ASSURANCE GROUP FOR WORKERS' COMPENSATION ADMINISTRASTION FOR 1997-98.
Approval to renew the contract with the Oklahoma School Assurance Group for Workers' Compensation Administration for the 1997-98 school year. (Nick Kelly)
MOTION: SECOND:
Terri Silver Jennifer Puckett
MOVE FOR APPROVAL TO RENEW THE CONTRACT WITH THE OKLAHOMA SCHOOL ASSURANCE GROUP FOR WORKERS' COMPENSATION ADMINISTRATION FOR THE 1997-98 SCHOOL YEAR. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye no
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
MOTION CARRIED 5 aye, 1 no. Dr. Moore noted Mr. Kelly would be able to respond to any questions the Board might have regarding the Workers' Compensation
Mr. Bogle said he understood in the last year, enormous progress had been made in the management of the Workers' Compensation program. He asked Mr. Kelly if he could foresee another year of dramatic improvement or did he feel the district is at a point where we are managing a status quo? Mr. Kelly responded there should be more improvement this year.
39
A 478
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
SUPERINTENDENT'S REPORT
M-9
(continued)
He said two fiscal years ago we were spending $3,000,000 a year on Workers' Comp, and it should be half that amount or less. He noted this year it is down to possibly $2,000,000 or below. He said they will have the implementation of the Certified Workplace Plan this year and the risk manager will have been here for a full year. He reported he anticipated bringing a Workers' Comp budget that is substantially lower than this year. He noted they hope to see more improvement during the 1997-98 fiscal year.
Mr. Bogle asked if he felt the employees were getting adequate service through this new effort. Mr. Kelly responded he thought they had really improved the services for the employees with the third party administration. He noted they had cut litigation and he had heard fewer complaints than in the previous year. He said he believed they are making substantial progress, not only financially, but in how we are able to take care of employees when they are injured. Mr. Yeargain asked if this contract was bid out this year? Mr. Kelly said it was not. He said the agreement they had with OSAG was somewhat unique. He said it was a cap on the Workers' Compensation insurance. He noted the district is still self-insured. He stated normally with this type of situation, we would not bid every year. He said it was the sort of the same as with the auditor's situation. They usually in these types of situations would go on a three year cycle and then bid again. Mr. Yeargain stated he hoped they would bid on this next year with that being the third year. He noted he hoped this would not be like the district insurance and go for a record fifty years. He said he thought the only way to get any insurance lowered with better insurance is with bidding. Mr. Bogle asked if it had been the plan to bring this back as an inhouse function after the program had been restored to a more balanced operation. Mr. Kelly said that is what we are looking at. He stated what they would really do next year is look at several options including going back to fully self-insured, in-house, or bidding out with only a third party administrator and potentially not being part of OSAG. He noted ideally, if possible, they would like to get back to that situation, but it may take another year or two. He said at some point they would have to bid and compare in-house costs against the various third party administrator options or purchasing insurance which is generally more expensive.
Mrs. Parks asked when the risk manager was hired for the district. Kelly said the risk manager started in October.
Mr.
Approval of the following custodial services contracts at District middle and high schools for the 1997-98 fiscal year; (Terry Wolfe)
BID
GROUP
American Building Maintenance Global Management Services TOTAL
I, III II, IV, V, VI
799,452 1,441,700 $ 2,241,152 $
These expenditures are to be charged to General Fund Account 811049-2620-421-000-0000-000 -OPU. MOTION: SECOND:
Tom Yeargain Michael Carter
MOVE FOR APPROVAL OF THE CUSTODIAL SERVICES CONTRACTS AS LISTED AT DISTRICT MIDDLE AND HIGH SCHOOLS FOR THE 1997-98 FISCAL YEAR.
R. #212 APPROVAL OF CUSTODIAL SERVICES CONTRACTS FOR DISTRICT MIDDLE AND HIGH SCHOOLS FOR 1997-98 FISCAL YEAR.
40
y
479
MINUTES OP THE SPECIAL MEETING OF JULY 1, 1997 M-10
SUPERINTENDENT' S REPORT
ROLL CALL
(continued)
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0.
4.
Recommend approval to accept substantial completion of the Thelma R. Parks Elementary School proiect from Pope Construction, effective July 1, 1997. (Terry Wolfe)
MOTION; SECOND: R. #213 APPROVAL TO ACCEPT SUBSTANTIAL COMPLETION OF THELMA R. PARKS ELEMENTARY SCHOOL PROPERTY FROM POPE CONSTRUCTION.
Jennifer Puckett Terri Silver
MOVE FOR APPROVAL TO ACCEPT SUBSTANTIAL COMPLETION OF THE THELMA R. PARKS ELEMENTARY SCHOOL PROJECT FROM POPE CONSTRUCTION, EFFECTIVE JULY 1, 1997. ROLL CALL
Mrs. Puckett, Mrs. Parks, Yeargain, Mr.
aye aye aye
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0. Dr. Moore noted the Board had been provided an update of the punchlist for this school, and that Mr. Wolfe is available to answer questions from the Board.
Mr. Carter asked about item 4 on the list, Work required by Service Center Personnel. He thought some of these things could have been done before. Mr. Wolfe said items 4a, b, c, d, were all items noticed by Educational Services after the plans were approved, the contract was let, and the building was essentially complete. He said item 4e is a change they had talked about to secure the chiller and make it more visually attractive. Item 4f was a change that was made along the way where the Service Center staff planned to add wood bases in the corridors where there is carpeted wainscots. He said the outlet for the kiln needs to be added once the specific product is identified by the art teacher. Mr. Carter noted these were items that should have been taken care of in the bid. Mr. Wolfe said if they had been aware of Educational Services preferences, it could have been taken care of in the base contract, but they were not observed until May or after. In response to a question from Mrs. Silver, Mr. Wolfe said there are four kindergarten rooms and each of them has a restroom that is equipped with a sink that is lower to accommodate the size of the children, but there is a vanity immediately outside the restroom with a sink and drinking fountain as well as a work area besides, that is at a standard adult height. Mrs. Silver asked if that was something the architect did not plan? Mr. Wolfe said that was part of the original plan and the contractor followed those plans. Mr. Wolfe noted the architect had not been provided with any information to do otherwise.
41
480
A
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PURCHASING 1.
AND
GENERAL
M-ll
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - HH)
MOTION; SECOND;
Jennifer Puckett Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH HH AS LISTED ON THE FOLLOWING PAGES, DISCUSSING AND VOTING ON ITEMS M, 0, AND P SEPARATELY.
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mrs . Silver, Carter, Mr. Bogle, Mr.
aye aye aye
aye no no
Mrs . Silver, Carter, Mr. Mr. Bogle,
aye aye aye
R. #214 APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH HH, DISCUSSING AND VOTING ON ITEMS M, 0, AND P SEPARATELY
MOTION CARRIED 6-0. Vote on Item M; ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
R. #215 APPROVAL OF ITEM M.
MOTION CARRIED 4 aye, 2 no. The vote on items O and P was postponed until the Special Meeting of the Board on July 7, 1997. A.
Approval to Continue for One Year (1997-98 School Year) Contract with Sun Valley Systems.
Existing
Approval to continue for one year (1997-98 school year) the existing contract with Sun Valley Systems for the license fee of the Budget and Financial (BFS) Software and the Student Administration System (SAS) software. This expenditure in the amount of $99,910 is to be charged to General Fund Account 811-0002640-430-000-0000-000-055. (Nick Kelly) B.
Renewal of Contract Between City of Spencer and Independent School District Number 1-89 for Campus Security and Other Police Services; Rogers Middle School and Star Spencer High School. Approval to renew the contract between the City of Spencer and Independent School District Number 1-89 whereby the City of Spencer agrees to furnish campus security and other police services for the District (Rogers Middle School and Star Spencer High School) through June 30, 1997, at a cost not to exceed $50,800 + overtime. This expenditure is to be charged to General Fund Account 811-0002600-340-000-0000-000-031. (Dr. Guy Sconzo)
C.
Approval of Annual Agreements for Special Education Services for the 1997-98 School Year. Approval of the following annual agreements for special education services for the 1997-98 school year: (Dr. Guy Sconzo) An agreement with Ms. Cynthia Logsdon to provide occupational therapy services at a fee of $35/hour for services rendered and .28/mile for in-district travel.
42
VOTE ON ITEMS 0 ANE P WAS POSTPONED UNTIL JULY 7, 1997 MEETING. APPROVAL TO CONTHO KR (ME YEAR EXISTING CONTRACT WITH SUN VALLEY SYSTEMS.
RENEWAL OF CONTRAJl CITY OF SPENCER AND 1-89 FOR CAMPUS SECURITY FOR ROGERS MIDDLE AND STAR SPENCER HIGH sonis.
AEHtVALOF ANNUAL AGREEMENTS FOR SPECIAL EDUCATION SERVICES FOR 199798 SCHOOL YEAR.
481
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-12
PERSONNEL AND GENERAL BUSINESS
(continued)
An agreement between Independent School District No. 1-89 and the Community Action Agency to assist in the provision of required special education services to eligible Head Start students during the 1997-98 school year. An agreement between Oklahoma City Public Schools and the Oklahoma State Department of Health to assist in the provision of early intervention services to infants and toddlers with disabilities during the 1997-98 school year. An agreement between Oklahoma City Public Schools and the Oklahoma Department of Human Services to provide foster grandparent volunteer mentors for children with developmental disabilities during the 1997-98 school year. APPROVAL OF "EXTENDED EDUCATIONAL SERVICES" CONTRACTS FOR 1997-98 SCHOOL YEAR.
Approval of "Extended Educational Services" (Formally Alternative Education Facilities) Contracts for the 1997-98 School Year.
Approval of the "Extended Educational Services" (formally Alternative Education Facilities) contracts for the 1997-98 school year. Other than two new community programs, J-SOP* and Dunjee Academy*, all of these contracts are renewals from the previous year. (Dr. Guy Sconzo) Juvenile Sex Offenders program (J-SOP)* 2129 SW 59 Street Oklahoma City, Oklahoma 73159
Dunjee Academy* 12500 NE 42 Street Oklahoma City, Oklahoma 73084
St. Anthony Accents 3301 Martin Luther King Boulevard Oklahoma City, Oklahoma 73111
St. Anthony Santa Fe 3301 Martin Luther King Boulevard Oklahoma City, Oklahoma 73111 Community Adolescent Rehabilitation Effort for Change, Inc. - Care for Change 24 Park Place Oklahoma City, Oklahoma 73103 Children's Hospital 835 S.L. Young Boulevard Oklahoma City, Oklahoma 73104
Family Junction 201 NE 50 Street Oklahoma City, Oklahoma 73105
Drug Recovery, Inc. - House of Life 505 N. Broadway Arcadia, Oklahoma 73007 Juvenile Detention Center 5905 N. Classen Oklahoma City, Oklahoma 73118
Century Healthcare Development Corporation New Directions 924 NW 60 Street Oklahoma City, Oklahoma 73116
OIC of Oklahoma County, Inc. 400 North Walnut Oklahoma City, Oklahoma 73104
43
482
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PERSONNEL AND GENERAL BUSINESS
M-13
(continued)
Phoenix Recovery 726 Culbertson Drive Oklahoma City, Oklahoma 73105 Positive Tomorrows 1804 N. Bauer Oklahoma City, Oklahoma 73114 Speck Homes PO Box 60889 Oklahoma City, Oklahoma 73105
St. Anthony 1000 N. Lee Oklahoma City, Oklahoma 73102 TLC - North Care Therapeutic Learning Center 6300 North Classen, Building B Oklahoma City, Oklahoma 73118
Willow View Hospital 2602 North Spencer Road Oklahoma City, Oklahoma 73136 E.
Approval of Agreement between Oklahoma City Public Schools and Therapists Unlimited for Physical and Occupational Therapy. Approval of an agreement between Oklahoma City Public Schools and Therapists Unlimited to provide physical and occupational therapy work with our special needs students as defined by their respective Individualized Education Plans. Rates as follows: (Dr. Guy Sconzo)
Licensed Physical Therapist Licensed Physical Therapy Assistant Licensed Occupational Therapist Certified Occupational Therapy Asst. Licensed Speech/Language Pathologist Mileage will be billed at .28/mile
$ $ $ $ $
APPROVAL OF AGREEMENT WITH THERfiPESI tNJMEHD.
47/Hour 36/Hour 47/Hour 36/Hour 42/Hour
All weekend work defined at Saturday or Sunday will be billed at a $2.00/Hour premium over and above the normal rate. F.
Approval of Agreement between Independent School District No. 89 and Deborah Cornelson, R.P.T., Inc., to Provide Physical Therapy Services.
Approval of an agreement 89 and Deborah Cornelson, therapy services. Fee .28/mile for in-district G.
between Independent School District No. R.P.T., Inc., P.C., to provide physical is $45/Hour for services rendered and travel only. (Dr. Guy Sconzo)
Approval to Continue Rental or Lease Properties through June 30, 1998.
Agreement
for
District
Approval to continue rental or lease agreement for District properties through June 30, 1998, at the rates shown. All agreements are subject to cancellation conditions as listed. Properties and organizations are as follows: (Terry Wolfe) LEASE AGREEMENTS
Tyler and Valleybrook Elementary Schools: Agency
Community Action
APPROVAL OF AGREEMENT BETWEEN 1-89 AND DEBORAH CORNELSON, R.P.T. INC.
APPROVAL TO CONTB UE RENTAL OR LEAS AGREEMENT FOR DISTRICT PRCfEKHE THiDUGHJdeaO, 1996,
483
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
M-14 PERSONNEL AND GENERAL BUSINESS
(continued)
The former Tyler and Valleybrook Elementary Schools; continuation of lease to Community Action Agency. Rate to be $3,284.56 per month for the two (2) sites. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreement subject to 30-day cancellation notice by either party. Proceeds to be deposited in the General Fund.
Whittier Elementary School:
Community Action Agency
The former Whittier Elementary School; continuation of lease to Community Action Agency. Lessee to pay $2,454.16 per month; agreement provides for 60-day cancellation notice by either party. Lessee to provide property and liability insurance and be responsible for all maintenance and upkeep. Proceeds to be deposited in the General Fund. Administration Building, Room 414:
Teachers' Credit Union
Office space. Room 414, Administration Building; to Teachers' Credit Union. Lessee to pay $325.17 per month as payment for space, utilities, and parking and $1.75 per month to have Credit Union listed in the telephone directory. Proceeds to be deposited in the General Fund. Sunset Elementary School:
Special Care, Inc.
Consideration to continue the lease of the Sunset School Building, 3105 Sunset Boulevard, to Special Care, Inc. Fee of $2,070 per month to be reinstated, effective July 1, 1997, subject to Board approval to continue the lease for 1997-98. Lessor to provide property and liability insurance and be responsible for all maintenance and upkeep. Agreement subject to 60-day cancellation notice by either party. Proceeds to be deposited in the General Fund.
Portion of the Rail Siding at 2500 NE 30th: Railfan Club $97.01 per month, by either party. Fund. AETHXfflL TO CONTINUE LEASE-PURCII&S A(31EEE4ENTS FOR PROPERTIES THROUQi JUNE 30, 1998.
H.
Agreement subject to 30-day cancellation Proceeds to be deposited in the General
Approval to Continue Lease-Purchase through June 30, 1998.
Agreements
Approval to continue lease-purchase agreements through June 30, 1998, at the rates shown. organizations follow: (Terry Wolfe)
1.
Central Oklahoma
Lincoln Elementary School:
for
Properties
for properties Properties and
City of Oklahoma City
The former Lincoln Elementary School, located at 1138 North Geary Avenue, Oklahoma City, Oklahoma, to the City of Oklahoma City. Purchase price is $819,000.00, payable over a period of 15 years in the amount of $54,600 per year, beginning in November, 1988, payable in services provided to the District in the form of school crossing guards. 2.
Mayfair Elementary School:
The Mayfair Center, Inc.
The former Mayfair Elementary School, located at 3200 N.W. 48, Oklahoma City, Oklahoma, to The Mayfair Center, Inc. Purchase price is $200,000, plus interest, payable over a period of 12 years in the amount of $1,500 per month. Proceeds to be deposited in the General Fund.
45
484
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PERSONNEL AND GENERAL BUSINESS
I.
H-15
(continued)
Approval to Continue Lease of Parking Space, 1411 North Classen for Use by Eugene Field Elementary School; T.K, Anderson, Inc.
Approval to continue lease of parking space at 1411 North Classen from T.K. Anderson, Inc., for use by Eugene Field Elementary School staff and patrons at a cost of $400 per month for the 1997-98 fiscal year. Expense to be charged to General Fund Account 0002311-440-000-0000-000-002. (Terry Wolfe) J.
Approval to Continue Agreement with Classen High School Alumni Association. Approval to continue the agreement with the Classen High School Alumni Association to use an area at the Classen School of Advanced Studies to house memorabilia of Classen High School for 1997-98. (Terry Wolfe)
K.
Approval to Continue Memorandum of Agreement for the Southeast High School Alumni Association. Approval to continue the memorandum of agreement for the Southeast High School Alumni Association to use Room 132 at Southeast High School for display of memorabilia and historical items for 1997-98. (Terry Wolfe)
Authorization for the President of the Board, the Superintendent, and/or his Designee to Execute for Renewal, Any Continuing Grant Applications for the District During 1997-98 Fiscal year.
Authorization for the President of the Board, the Superintendent, and/or his designee to execute for renewal, any continuing grant applications for the District, and to apply for any additional State Department of Education or federal grants deemed advisable during the 1997-98 fiscal year. M.
Approval of Continuing District Memberships in Organizations Listed for 1997-98. Approval of continuing District organizations for 1997-98.
memberships
Oklahoma State School Boards Assoc. National School Boards Association Council of the Great City Schools N.
in
the
following
APPROVAL TO CONTINUE AGREENENE WITH CLASSEN HIGH SCHOOL ALUMNI ASSOCIATION.
APPROVAL TO GCNEMJ MEMORANDUM OF AGREEMENT FOR SOUTHEAST HIGH SCHOOL ALUMEH ASSOCIATION.
AUTHORIZATION FOR BOARD PRESIDENT AND SUPERlICH®aiF At©/CR HIS DESIGNEi TO EXECUTE FOR renewal caoNaEC GRANT AEPUCffiKIB.
APPROVAL OF CONTINUING DDsnaa MEMBERSHIPS IN ORGANIZATIONS FOR 1997-98.
- $ 2,000.00 - $ 8,500.00 - $ 24,906.00
Approval to Renew Agreement with Safety & Security Services, Inc., to Continue Security Services for the Administration Building.
Approval to renew the agreement with Safety & Security Services, Inc. , to continue security services for the Administration Building for the 1997-98 fiscal year. This expenditure in the amount of $38,745.20 is to be charged to General Fund Account 811-000-2660340-000-0000-000-031. (Nick Kelly)
Recommend Confirmation of Agreement Between the Oklahoma Department of Corrections, Kate Barnard Community Corrections Center, and the Oklahoma City Public Schools. Recommendation confirmation of the agreement between the Oklahoma Department of Corrections, Kate Barnard Community Corrections Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed during the 1997-98 school year. (Re-approved at the June 16, 1997 Board Meeting.) (Terry Wolfe)
46
APPROVAL TO CONTIN UE LEASE OF PARKIN SB)CE FOR USE BY EUGENE FIELD ELEMENTARY SCHOOL.
RENEWAL OF AGREEMENT WITH SAFETY & SECURITY SEBVKE INC. FOR SECURITY FOR THE ADMINISTR HCN BUILDING.
ITEM PULLED FROM THIS AGENDA.
485
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-16 PERSONNEL AND GENERAL BUSINESS
(continued)
Recommend Confirmation of Agreement between the Oklahoma Department of Corrections, Clara Waters Community Corrections Center, and the Oklahoma City Public Schools.
ITEM PULLED FROM THIS AGENDA.
Recommend confirmation of the agreement between the Oklahoma Department of Corrections, Clara Waters Community Corrections Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed during the 1997-98 school year. (Re-approved at the June 16, 1997 Board Meeting.) (Terry Wolfe)
Q.
APPROVAL TO HAU ORDERS FOR MATERIALS, SDEHlES, AND SERVICES FOR 1997-98.
Approval to Place Orders for Materials, Supplies, and Services as Needed During the 1997-98
Approval to place orders for materials, supplies, and services as needed during the 1997-98 school year with the following publishers and suppliers. Prices and discounts are based on publishers's price list and distributors' educational discount. (Belphry Dean)
47
486
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PURCHASING AND GENERAL BUSINESS
H-17
(continued)
PURCHASING AND GENERAL BUSINESS (Continued)
BOOKS# (LIBRARY, TEXT, REFERENCE)* FILM, AND SUPPORTING MATERIAL Addison-Wesley Publishing Company
Instructional Materials and Textbooks Films and Film Leasing Films and Film Leasing Textbooks Books and Periodicals
Aims Media, Inc. Alfred Higgins Productions Allyn & Bacon, Inc. American Association of School Administrators (AASA) American Library Association American School Publishers
Instructional Materials Instructional Materials and Textbooks Instructional Materials Films and Film Leasing Instructional and Training Materials Instructional Materials
Arista Corporation Arthur Barr Productions Association for Supervision and Curriculum Development Audio-Visual Enterprises
Baker & Taylor Books Barr Films Barron's Educational Services, Inc. Benefic Press Bennett, Charles & Company BFA Educational Media Billy Budd Films Book Lures Booker, R.R. Company Borg-Warner Educational Systems Bound-To-Stay-Bound Bowmar Records, Inc. Brain-Age Books Career Track Center & Associates Carolina Biological Supply Centron Educational Films Center for Innovative in Education Children's Press
125
48
Instructional Materials and Library Books Films and Video Cassettes Instructional Materials Instructional Materials Instructional Materials Films and Film Leasing Films and Video Cassettes Library Books Instructional Materials Instructional Materials Instructional Materials and Library Books Instructional Materials Library Books Instructional Materials Instructional Materials Instructional Materials Films and Video Cassettes Instructional Materials Instructional Materials and Library Books
487
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-18
PURCHASING AND GENERAL BUSINESS
(continued)
PURCHASING AND GENERAL BUSINESS (Continued) Churchill Filins
CIMC (State Department of Vo-Tech) Clanahan (Arnold) Wholesale Book Company College Board Collier-Macmillan Company
Committee for Economic Development
Communication Skill Builders Compton Company Computer Associates Continental Book of Oklahoma
Core Knowledge Foundation Coronet Instructional Films Council of Great City Schools Craig-Hart Publishing Company CTB Macmillan McGraw-Hill
Cuisenaire Company of America Dale Seymour Data Research Delmar Publishing Company Delta Education Demco Company Denver Developmental Materials, Inc, Developmental Learning Materials Dictation Desk Discover: Skills For Life Disney (Walt) Educational Media Company Doubleday and Company
Films and Video Cassettes Instructional Materials Instructional Materials and Library Books Advanced Placement Exams Instructional Materials and Library Books Instructional Materials and Library Books Instructional Materials Instructional Materials and Reference Books Instructional Software Instructional Materials and Library Books Instructional Materials and Books Films and Video Cassettes Books and Periodicals Instructional Materials Instructional, Testing Materials & Software Instructional Materials
Instructional Materials Library Books Textbooks Textbooks Library Books Instructional Materials Instructional Materials Tapes and Instructional Materials Instructional Materials Films and Film Leasing
Instructional Materials and Library Books
EBSCO Econo-Clad Company Education Corporation of America Education Week Educational Advancement Services, Inc. Educational Teaching Aids (ETA) Educational Testing Services
Educators Publishing Service Effective Schools
Magazines and Periodicals Books Instructional Materials Books and Periodicals Instructional Materials Instructional Materials Instructional Supplies & Testing Material Instructional Material Library Books and Periodicals Textbooks
EMC
126
49^
488
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PURCHASING AND GENERAL BUSINESS
M-19
(continued)
PURCHASING AND GENERAL BUSINESS (Continued)
Encyclopedia Brittanica Education Corporation Eye Gate House
Instructional Materials and Reference Books Instructional Materials
Fairview Audio-Visual Field/Enterprise Educational Corporation Films, Inc. Follett Publishing Company
Instructional Materials Instructional Materials and Library Books Films and Film Leasing Instructional Materials and Library Books Computer Software Instructional Materials
Follett Software Company Frey Scientific Company
Supplies Textbooks Instructional Materials Films Textbooks Instructional Materials and Textbooks Instructional Materials and Reference Books Films Instructional Materials
General Binding Corporation Glenco/McGraw-Hi11 Globe Book Company Golden Phoenix Communications Goodheart-WiIcox Great Books Company Grolier Educational Corporation
Group W. Productions Guidance Associates
Films and Film Leasing Instructional Materials, Library Books, Tests and Textbooks Instructional Materials and Textbooks Instructional Materials, Library Books and Textbooks Library Books Instructional Materials, Textbooks, Library Books and Tests Instructional Materials and Library Books Instructional Materials Instructional Materials, Library Books and Textbooks Books and Periodicals Instructional Materials and Textbooks
Handel Film Corporation Harcourt Brace, Jovanovich, Inc.
Harlow Publishers Harper and Row Publishers
Haworth Press Heath, D.C. & Company Hertzberg-New Method
Hoffman Educational Systems Holt, Rinehart & Winston
Horace Mann Society Houghton Mifflin Company 127
5@
489
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-20
PURCHASING AND GENERAL BUSINESS
(continued)
PURCHASING AND GENERAL BUSINESS (Continued)
I.E.S.S., Inc. Incentive Publications Innovative Sciences, Inc. Instrumentalist, The International Thompson Publishing Interstate Distributors
Instructional Materials Library Books Instructional Materials Books and Periodicals Publication/Instruction Instructional Materials
Jacobsen, Robert; Design Jefferson Law Book Company
Instructional Material Library Books
Kappa Delta Pi Kelwynn Group
Books and Periodicals Periodicals, Video Cassettes and Books Films and Video Cassettes
King Features Educational Division
Lakeshore Associates Landers Associates Landmark Editions, Inc. Large City School Superintendents Lariin Learning Corporation of America Libraries Unlimited Listening Library
Books and Instructional Materials Periodicals Library Books Books and Periodicals Library Books Films and Film Leasing Periodicals Instructional Materials
Modern Curriculum Press Modern Media Services Music Educators National Conference
Instructional Materials and Textbooks Films and Video Cassettes Library Books Textbooks Instructional Materials Library Books and Textbooks Films and Video Cassettes Instructional Materials and Textbooks Films and Video Cassettes Instructional Materials Instructional Materials Films and Video Cassettes Instructional Materials and Textbooks Instructional Materials Films and Video Cassettes Instructional Materials
National Association of Secondary School Principals (NASSP)
Library Books and Periodicals
Macmillan/McGraw-Hill
Martin Moyer Films McCutchen Publishing McDougal, Littell McGraw-Hill Book Company
McGraw-Hill Textfilms McKnight Publishing Company Media Five Film Distributors Media Materials, Inc. Merrill Publishing Company Metromedia Producers Corporation Milady
128
490
A
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PURCHASING AND GENERAL BUSINESS
(continued)
==M-21
PURCHASING AND GENERAL BUSINESS (Continued)
National Council for Teachers of English National Council for Teachers of Math National Council for Teachers of Science
Library Books and Periodicals Instructional Materials Instructional Materials
National Film and Video National Geographic Society
Films and Film Leasing Instructional Materials, Library Books, Films and Film Leasing Books and Periodicals Books and Periodicals Periodicals
National Middle School Association National School Board Association National School Public Relations Association National Textbook Company NEA Professional Library New Body Specials New Day Films N L Associates
Nystrom
Films and Video Cassettes Publication/Instructional Films and Video Cassettes
Oklahoma State University Oklahoma Textbook Depository Ontario Education Communications Authority Open Court Publishers Oxford Films
Textbooks Films and Film Leasing Films and Film Leasing Books and Periodicals Books & Instructional Materials Library Books Library Books and Periodicals
Paramount Communications Parent Teacher Association (PTA) Perfection Learning
Perma-Bound Books Phi Delta Kappa Pied Piper Media
Prentice Hall, Inc.
Preschool Source Preston, J.A. Corporation
Productions Unlimited, Inc. Psychological Corporation Pyramid Films
Textbooks Library Books Instructional Materials Films and Video Cassettes Instructional Materials and Books Instructional Materials
129
Books and Instructional Materials Instructional Materials and Textbooks Books and Instructional Materials Books and Instructional Materials Films and Film Leasing Instructional and Testing Materials Films and Video Cassettes
5>
7
491
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
L
;m -22 PURCHASING AND GENERAL BUSINESS
(continued)
PURCEiASING AND GENERAL BUSINESS (Continued)
Quest International
Instructional Materials
Rand-McNally and Company
Instructional Materials and Reference Books Instructional Materials and Library Books Instructional Materials Textbooks, Instructional and Testing Materials
Random House, Inc. Regents Publishing Company Riverside Publishing Company
Sadler,W.H., Inc. Scholastic Book Service
Schoolbook Press, Inc. Schoolmasters Shoestring Press Science Kit and Boreal Laboratories Science Research Associates (SRA) Scott, Foresman and Company Scribner Educational Publishing SFM Media Service Corporation Sigma Educational Media Silver Burdett and Ginn Simon and Schuster, Inc. Social Issues Research Society for Visual Education Sonoma State University Southwestern Media Services, Inc. Southwestern Publishing Company Steck-Vaughn Company Sunburst Communications, Inc.
Teachers College Press Teacher's Discovery
Instructional Materials Instructional Materials and Library Books Instructional Materials Books Instructional Materials Instructional Materials Instructional Materials and Textbooks Instructional Materials and Textbooks Films and Video Cassettes Video Cassettes Instructional Materials Instructional Materials Library Books Instructional Materials Books Films and Film Leasing Instructional Materials Instructional Materials Instructional Materials
Library Books Books and Instructional Materials Films and Film Leasing Books and Instructional Materials Books & Instructional Materials Books and Instructional Materials Instructional Materials and Textbooks Films and Video Cassettes Instructional Materials Instructional Materials and Films
Teaching Film Custodians Teachware
Textbook Exchange
Therapy Skill Builders Thompson School Book Depository Time Life Multimedia TIVY, Inc. Troll Associates
130
5#
492
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-23
PURCHASING AND GENERAL BUSINESS
(continued)
PURCHASING AND GENERAL BUSINESS (Continued)
University Microfilm University of OK Press University of Oregon UPA Productions of America USA Video
Periodicals Books Books Films and Video Cassettes Video Cassettes
Van Nostrand Viacom International
Library Books Films and Video Cassettes
Walsworth Publishing Company West Publishing Company Western Psychological Services Weston Woods Whittington, Dick Press Wilson, H.W. & Company World Book-Childcraft Wright Group Publishing
Textbooks Instructional Instructional Instructional Instruet i ona1 Instructional Library Books Instructional
Xerox Education Publication
Instructional Materials
Zaner-Bloser Zephyr Press
Instructional Materials Instructional Materials and Books
Materials Materials Materials Materials Materials
Materials
GRAPHIC SERVICES A.B. Dick Products Company Cushman & Wakefield
Print Shop Equip. Repair Presort First Class & Bulk Mail Out-of-House Finishing Equipment Repair Photo Supplies Print Shop Equip. Repair Video Services Equipment Repair Out-of-House Finishing Postage Out-of-House Finishing Print Shop Equip. Repair UPS through the mail room Parcel Delivery Equipment Repair Maintenance repair of high volume copiers & color server
Duncan Bindery Service Duplicating Equipment Repair, Inc. Epperson Photo-Video Equipment Repair & Supply Garman Audio/Video Productions Heidelberg U.S.A. Letter Press Postmaster Premier Printing Robb Electric United Parcel Service United Postal Service Western Paper Company Xerox Corporation
131
r
493
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
M-24
L PURCHASING AND GENERAL BUSINESS
(continued)
PURCEiASING AND GENERAL BUSINESS (Continued)
FINE ARTS
Band and String Instrument Repair
Harold Blue Inter-City Violin Studios Larsen Music Company Musical Instrument Services (Martin Bellows) Perfect Pitch Music (Floyd Haynes) Stuart Instrument Repair (Wayne Stuart) Piano Tuning & Repair Jay Welch Jesse Jones Piano Service Nathan Sobel Electronic Tuning & Repair Ford Audio-Video John Blackwell (Megabyn Associates) Landry Electronics Low Cost Audio Video Center, Inc.
Visual Art Equipment Repairs Epperson Photo-Video House of Clay Ira Wynne Photo Products Repair
Stipends
Adjudicators-Festivals Artists in Residence Clinicians
132
494
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PURCHASING AND GENERAL BUSINESS
M-25
(continued)
PURCHASING AND GENERAL BUSINESS (Continued)
INFORMATION TECHNOLOGY DIVISION Advantis Allen Systems Allied Telesyn International Apertus Apperson Forms Blueline Software Computer Associates Computer Curriculum Corp. Design Strategy Educational Data Resources Exact Data Management Exide Electronics Help Desk Technology IBM Corporation Jostens Learning Landmark Systems Municipal Accounting Systems MicroAge Infosystems Moore Business Equipment National Computer Systems Precept Precision Computers Scantron Software Pursuits Southwestern Bell SPSS, Inc. Sterling Software Sun Valley Systems Syncsort United Systems, Inc. US Telecom
Software & Maintenance Software & Maintenance Hardware & Maintenance Software & Maintenance Scanable Forms Software & Maintenance Software & Maintenance Software & Maintenance Software & Maintenance Software & Maintenance Hardware & Maintenance Hardware & Maintenance Software & Maintenance Hardware, Software & Maintenance Hardware, Software & Maintenance Hardware & Maintenance Software & Maintenance Hardware & Maintenance Hardware & Maintenance Printed Forms, Hardware, Software & Maintenance Printed Forms Hardware & Mantenance Printed Forms, Hardware & Maintenance Software & Maintenance Hardware & Maintenance Software & Maintenance Software & Maintenance Hardware, Software & Maintenance Software & Maintenance Hardware, Software & Maintenance Hardware & Maintenance
ATHLETICS All City Conference OK Coaches Association Riddell All-American
Coaches Clinic Football Helmets & Reconditioning
EQUIPMENT A. B. Dick Products of OK Ikon Corporation
Risograph Duplicators Sharp Copiers & Fax Machines Agenda 7/1/97
133
495
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 u
M-26
PERSONNEL AND GENERAL BUSINESS
(continued)
Approval to Continue Our Annual Hardware and Software Maintenance Renewal from National Computer Systems for the OPSCAN 21 Model 75 Scanner and the SOOOi Scanner.
APPROVAL TO CONTINUE ANNUAL ^lAINTENANCE RENaBt raEl(®3GSN21MISL75 SCANNER AND 50001 SCANNER.
Approval to continue our annual hardware and software maintenance renewal from National Computer Systems for the OPSCAN 21 Model 75 scanner and the SOOOi scanner. This expenditure in the amount of $18,984 is to be charged to General Fund Account 811-000-2640-430000-0000-000-055. (Dr. George Kimball) Approval for Annual License Fee and Maintenance with SPSS, for Programming Software Used on the Mainframe.
APPROVAL FOR AMllSL LiICENSE FEE AND (lAINTENANCE WITH SPSS, INC. FOR PROGRAMMING SOFTWARE USED ON !4AINFRAME.
Approval for Annual Maintenance Agreement with Southwestern Bell Telephone for the DVM and IVDM Modems in District Schools.
Approval for annual maintenance agreement with Southwestern Bell Telephone for the DVM and IVDM modems in District schools. This expenditure in the amount of $14,796 is to be charged to General Fund Account 811-000-2640-430-000-0000-000-055. (Dr. George Kimball)
ANNUAL LICENSE FEI MAINTENANCE Ft R 3YBACK SOFTWARE FROM STERLING SOFTWARE
U.
Approval for Annual License Fee and Maintenance for SYBACK Software for Sterling Software. Approval for annual license fee and maintenance for SYBACK software from Sterling Software. This software is used on the District's mainframe system. This expenditure in the amount of $14,750 is to be charged to General Fund Account 811-000-2844-810-000-0000-000055. (Dr. George Kimball) Approval for Annual Phone and Systems Engineer Support for Jostens Learning Inc. Software in the Elementary and Middle Schools.
ANNUAL PHONE AND SYSTEMS ENGINEER SUPPORT FOR JCGIENS LEARNING INC. SOFTWARE IN ELEMENTARY AND MIDDLE SCHOOLS.
Approval for annual phone and systems engineer support for Jostens Learning Inc., software in the elementary and middle schools. This expenditure is to be paid by General Fund for non-Title 1 schools (16 elementary and 3 middle schools @ $58,742), and Title 1 funds for Title 1 schools (47 elementary and 6 middle schools @ $176,396). (Dr. George Kimball)
These expenditures accounts:
will
be
charged
811-000-2640-430-000-0000-000-056 (General Fund) 823-511-2640-430-000-0000-000-OPU (Title 1) TOTAL
CONTINUATION,OF HARDWARE MAINTENANCE CONTRACT WITH EXACT DATA MANAGEMENT FOR ALt SCANTRON SCANNERS
Inc.,
Approval for annual license fee and maintenance with SPSS, Inc., for programming software used on the mainframe. This expenditure in the amount of $9,450 is to be charged to General Fund Account 811-000-2640-430-000-0000-000-055. (Dr. George Kimball)
ANNUAL MUNIWCE AGREEMENT WITH SOUTHWESTERN BELL lELEPHONE FOR DVM MJD IVDM MODEMS Df DISTRICT SCHOOLS.
ANNUAL LICENSE FEE AND MAINTENANCE SUPPORT WITH EDUCATIONAL DATA RESOURCES, INC. FOR TERMS MAINFRAME STUDENT? SOFTWARE.
p
W.
to
the
following
$ 58,742.00 176,396.00 $235,138.00
Approval for Annual License Fee and Maintenance Support with Educational Data Resources, Inc., for TERMS Mainframe Student Software.
Approval for annual license fee and maintenance support with Educational Data Resources, Inc., for TERMS mainframe student software. This expenditure in the amount of $60,000 will be charged to General Fund Account 811-000-2844-810-000-0000-000-055. (Dr. George Kimball)
X.
Approval to Continue Hardware Maintenance Contract with Exact Data Management for All Scantron Scanners in District Schools.
Approval to continue hardware maintenance contract with Exact Data Management for all Scantron scanners in District schools. This expenditure in the amount of $20,445 is to be charged to General Fund Account 811-000-2640-430-000-0000-000-055. (Dr. George Kimball)
5/
496
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PERSONNEL AND GENERAL BUSINESS
Y.
(continued)
H-27
Approval to Continue Hardware maintenance with IBM Corporation for the Mainframe Computer Ecruipment, Disk Drives, Printers, and other Peripheral Equipment used in the District.
Approval to continue hardware maintenance with IBM Corporation for the mainframe computer equipment, disk drives, printers, and other peripheral equipment used in the District. This expenditure in the amount of $68,774.08 is to be charged to General Fund Account 811000-2640-430-000-0000-000-055. (Dr. George Kimball)
Z.
Approval to Continue Software Maintenance with IBM Corporation for the S390 Softwarexcel System Used on the IBM 320 9121 Mainframe. Approval to continue software maintenance with IBM Corporation for the S390 Softwarexcel system used on the IBM 320 9121 mainframe. This expenditure in the amount of $18,960 is to be charged to General Fund Account 811-000-2640-430-000-0000-000-055. (Dr. George Kimball)
AA.
Approval to Purchase Services from LDS I-America for Dial Up InterNet access for all district elementary, middle, and high schools. Approval to purchase services from LDS I-America for dial up InterNet access for all District elementary, middle, and high schools. This expenditure in the amount of $25,003.80 is to be charged to General Fund Account 811-000-2849-340-000-0000-000-055. (Dr. George Kimball)
BB.
Approval to Continue the Annual Hardware Lease/Purchase Agreement from national Computer Systems for OPSCAN 21 and 5000i Scanners.
Approval to continue the annual hardware lease/purchase agreement from National Computer Systems for OPSCAN 21 and 5000i scanners used in the Management Information Services Department. This expenditure in the amount of $34,356 is to be charged to General Fund Account 811-000-2844-440-000-0000-000-055. (Dr. George Kimball) CC.
Approval for Grease Pick Up at Various District Sites by Oklahoma Grease Service.
Approval for grease pick up at various District sites by Oklahoma Grease Service. Oklahoma Grease Service to pay 40% of the weekly Chicago market average for recyclable grease. Contract for the 1997-98 fiscal year. (David Remy) DD.
Approval of Agreements to Purchase Food, Food Products, Paper Goods, Tableware, Staple Products, Merchandising Items, etc, for Use in Cafeterias for Child Nutrition Services.
Approval of agreements (supplemental listing of 33 pages provided to all members of the Board) to purchase food, food products, paper goods, tableware, staple products, merchandising items, etc., for use in school and adult cafeterias by Child Nutrition Services for 1997-98. Costs and expenditures paid will be based on bids and quotation prices. All purchases will be charged to Child Nutrition Services fund. Purchases to be made as needed. (David Remy) EE.
Approval for Roof Repair and Recoat at Eisenhower Elementary School by C&L Enterprises, Inc.
Approval for roof repair and recoat at Eisenhower Elementary School by C&L Enterprises, Inc., who submitted the low bid (3 received) with a base bid of $113,240 and alternate bid #2, which is to tear off all existing roof to deck (cafetorium roof) mechanically fasten a minimum 1/2" fire-rok sheetrock refoam and recoat for $80,560. Total expenditure in the amount of $193,800 is to be charged to Building Levy Account 821-051-2620-450-000-0000-000-206. (Terry Wolfe)
5&
CONTINUATION OF HARDWARE MAIMEl®Mi: WEIH HM dSPCR/ FOR MAINFRAME COMPUTER EQUIPMENT
CONTINUATION OF SOFTWARE MMNUNmE WITH IBM ORPCRAnCN KRIHE S390 SOFTWAREXCEL SYSTEM.
APPROVAL TO HKHaSI SERVICES FOR LDS I-AMERICA FOR DIAL UP INTERNET ACCESS FOR ALL SCHOOLS.
CONTINUATION OF ANNUAL HARDWARE LEASE/PURCHASE AGREEMENT FOR OHCfil 21 AH) 50001 3CAM®RS.
aEHaUffiL KR OEO: PICK UP AT VARIOUS DISTRICT SITES.
AGREEMENTS TO PURCHASE POOD, POO] PRODUCTS, PAPER GOODS, ETC. FOR US IN CAFETERIAS.
APPROVAL FOR ROOF RECOAT AT EISENHOWER SCHOOL.
497
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-28
PERSONNEL AND GENERAL BUSINESS APPROVAL TO CONTRACT WITH WASTE MANAGEMENT OF OKLAHOMA INC. FOR REFUSE SERmi fOR 1997-98.
FF.
(continued)
Approval to Contract with Waste Management of Oklahoma Inc, Refuse Services for 1997-98 Fiscal Year.
for
Approval to contract with Waste Management of Oklahoma Inc., who submitted the low bid of $12,212 per month for refuse services for the 1997-98 fiscal year. This expenditure is to be charged to General Fund Account 811-000-2620-423-000-0000-000-052. (Terry Wolfe)
(ITEM GG RELATES TO A BOND ISSUE PROJECT) AEIHNffiLBCR A^iESIUS ABAQEENT SERVICES AS NEEDED BY JMERBGAlJ ASBESTOS, INC.
APPROVAL FOR ASBESTOS COMPLIANCE AIR MONITORING AND SAMPLE ANALYSIS AS NEEDED BY AIR AND EARTH.
GG.
Approval for Asbestos Abatement Services on an as Needed Basis by American Asbestos, Inc.
Approval for asbestos abatement services on an as needed basis by American Asbestos, Inc., who submitted the low bid. Six (6) quotations were received. Estimated expenditures are $25,000 (Bond Fund) and $20,000 (Building Levy Fund). (Terry Wolfe)
HH.
811-105-4300-450-000-0000-000 -OPU (Bond Fund Account)
$ 25,000.00
811-105-4300-450-000-0000-000-051 (Building Levy Account) TOTAL
$ 20,000.00 $ 45,000.00
Approval for Asbestos Compliance Air Monitoring and Sample Analysis service on an as Needed Basis by Air and Earth, Inc.
Approval for asbestos compliance air monitoring and sample analysis service on an as needed basis by Air and Earth, Inc., who submitted the low bid. Four (4) quotations were received. Estimated expenditures are $20,000 (Bond Fund Account 831-105-4300-450-000OOOO-OOO-OPU) and $10,000 (Building Levy Account 821-105-4300-450000-0000-051)for a total expenditure of $30,000.00. DISCUSSION
Mr. Carter asked if the district had an agreement with Foster Mr. Wolfe said it is not in the agenda today, and on the advice Bill Bleakley, the Board's attorney, a letter had been written to Estes letting them know we will be taking action, bringing that Board later in July.
Estes? of Mr. Foster to the
Mr. Bogle asked how long the relationship with Special Care, Inc. housed at Sunset Elementary School had been in place, and whether there is any consideration of retaining that building for use as an elementary school at some point in the future? Mr. Wolfe said he did not know the exact number of years that lease had been in effect, but he could get the information. He reported Sunset is used currently as a special care facility for handicapped children. Mr. Bogle asked how well established is the program and what would the consequences be if the district decided to retain that school as a school. Dr. Moore said the program at Sunset Elementary had been in existence for many years. He said they had discussed before using that as a facility, but it is a very small school. He noted it was originally built as a primary school. Mr. Bogle said for his own information he would like to request some information regarding the square footage of the facility, the age of the facility, and the size of the property. Mr. Bogle asked if the agreement with Lincoln School is the same they had had for several years. Dr. Moore said it was the same.
Mrs. Parks asked that item M be voted on and discussed separately.
59
498
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 H-29 PERSONNEL 2LND GENERAL BUSINESS
(continued)
Mr. Yeargain asked who had Tyler and Valley Brook schools and how long they had had them. Dr. Moore noted it is Community Action, and it had been a long time. He wasn't sure how long. Mr. Yeargain requested information on the size and capacity of these two schools. Mrs. Parks inquired if all of the proceeds from the agreements on page 123 were deposited in the General Fund. Mr. Wolfe noted they were. Mrs. Silver asked for more information on the agreement for the Dunjee Academy. She stated she did not know what qualifications the people had to do some of the things written in the contract. Mr. Vrooman responded he personally did not know the staff at this location. He said he knew it is replacing A Positive Outlook. He said his understanding is they are going to have to hire part of this staff depending on our contract to provide teachers. Mr. Yeargain asked if this is the original school that was at Dunjee before the purchase. Mr. Vrooman said location-wise this is the Dunjee High School. He added Frank Froede did the contract under his supervision. In regard to the Dunjee Academy, Mr. Vrooman said his understanding was that this was one individual putting this together.
Mrs. Silver asked if the Dunjee Academy was the neighborhood group? Mr. Vrooman said it would be. Dr. Moore stated he thought the discussion surrounding the Dunjee All School Association and this group is because of the guidelines associated with the A.E.F. He said this would fall into the same area because they would be working with some of our behavior students as many of the other facilities we have the same contracts with are presently working with. He said if it was felt they needed to have a closer look at the contract, Mrs. Carter could do that, but he thought that was the reason we accepted this agreement. Mr. Yeargain said he thought when we sold the Dunjee School, they also took over that complex which paid them the lease. He asked if they were still paying us the lease. Dr. Moore said we sold the property to this association.
Mr. Vrooman said to be specific, the person the district has contact with on this program is Theotis Payne. Mrs. Silver asked if it would be detrimental if this contract were to be held until the next meeting? Mrs. Carter said she did not think there would be anything detrimental about it from a legal standpoint and she did not know about program needs. Dr. Moore stated it would appear if this were approved later in the month, the staff for this program would have to start at that time as opposed to now. Mrs. Silver asked if it is normal in the other contracts for the district to provide teachers and the facility to provide discipline management. Dr. Moore said normally the programs are in effect, however, it's not uncommon for us to staff the programs. He said many of the programs that are identified are staffed with our personnel. He said sometimes that does not occur until the beginning of school, and the number of students will determine the number of staff.
Mrs. Silver said it seemed unusual to her to have an outside organization provide discipline control for a classroom. Mr. Vrooman responded, depending on the facility, we even have staff sitting in the classrooms. He said the contracts are written according to the type of child being served, whether they are SED or students out on long-term suspension, and in this case students on long term suspensions are the students they are proposing to work with. Mrs. Parks asked if the item being discussed now had been reviewed by legal counsel? Mrs. Carter said she reviewed a lot of contracts, but she did not remember reviewing this particular contract. Mr. Bogle asked if since it is standard procedure, could they assume she had reviewed it. She said they could.
Mrs. Parks said in regard to item M, she thought the cost of the membership of the Council of the Great City Schools was too much, and she did not feel the district gets that much from them for this $24,906.00.
60
499
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 H-30
PERSONNEL AND GENERAL BUSINESS
(continued)
Mr. Yeargain said he agreed with Mrs. Parks. He thought $25,000 is outrageous considering the other two State and National School Board Associations. He said he could not vote for this, and he felt there were a lot more things in the district they could use the money for than this.
Mr. Bogle said there was a time when he felt the same way, but year before last he inquired about the membership and learned about the services the Council provides. He says whereas the National School Board Association is a valuable organization, it represents the interests of districts of various kinds. He noted this organization only represents the top fifty or so urban school districts. He said the situations urban districts face is far different than rural districts. He reported they provide an effective representation for us on the federal level and do offer tremendous leadership in helping mold, direct, and guide legislation that effects our funding and other issues that are important to us. He said he had concluded this is a good investment and probably we don't use it enough. He added he is hopeful Dr. Walser will take advantage of the Council to put our district in a position to compete more successfully for federal grants and to help the Board be more knowledgeable about what grant opportunities are available through the federal government. He felt we should always press our school district to take full advantage of this. He noted he hoped the Board will approve our membership. Mrs. Parks said she did not know of anything that the Council of Great City Schools provide for this district that the other two organizations do not provide. She said the NSBA is an organization that is designed to focus in on school boards and their affairs. She said it deals primarily with the rural schools, urban schools, and all schools, and provides many services for our schools.
Mr. Bogle said the thing that may be lacking is that we're not getting enough information on a regular basis as a Board about the Council. He suggested making a request to take a year to evaluate and ask Dr. Crawford to be sure the Board is kept informed about the district's involvement with the Council, the services that the Council provides, so the Board would have some basis for making a determination. Mrs. Parks said this organization had been in circulation a long time and she did not see us getting anymore from that group now than we got six years ago, and that's where she is having some problems. In regard to items 0 and P, Mrs. Puckett stated she realized the Board had approved these items, but she wanted to take a second and sum up her position on this issue. She said regardless of whether the risk to students is minimal and the savings to the district substantial, she continues to believe that employing inmates to work on school grounds is antithetical to what a public school district should be about. She said when we addressed this matter several weeks ago, there were those who applauded the district's hiring of inmates on the grounds we are extending a helping hand to individuals who were trying to turn their lives around. She noted she agrees that a community's efforts to offer rehabilitative programs to qualified inmates should be applauded, however, it is my sincere belief that the Oklahoma City Public School District should not provide this community service. We should leave these efforts to the many other community organizations that offer such programs to qualified inmates. Generous and well-intentioned though they may be, inmate rehabilitation programs should not be placed on school grounds, possibly in and among school children. She said finally she understood the administration to say there are in fact too few qualified inmates to meet even our district's needs. She stated this made it clear to her if our district were to discontinue using inmate labor, no qualified inmate would thereby be denied the chance to work their way back into the community. The many other organizations that provide rehabilitative opportunities to inmates would gladly accept them into those more appropriate programs. Given this fact our district's primary impetus in using inmate labor must be cost-savings. Saving money is good and can benefit our students, but saving money, in her opinion, is not sufficient reason to expose any of our school children to even'a modicum of risk.
6>
500
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
PERSONNEL AND GENERAL BUSINESS
(continued)
Mr. Yeargain said he agreed this is the last place we should be trying to save money. He noted he felt the work programs are great, but when we use our schools to build these programs it worried him. He felt his first responsibility as a Board member is for the children. Mrs. Parks stated it is her understanding that these persons who are working at the schools are not people who are there during the day when the kids are there. She asked Dr. Moore if these people are on the campus when the students are there? Dr. Moore said on some occasions that could be the case, and the contract specifies a certain distance in the event the children are on campus.
Mrs. Parks said she had pointed out before that the exposure of these inmates is serious, but we have some exposures in our own district and they are not inmates. They are exposed to our children and many of them are spanked on the hand and sent on their way. She asked under what circumstances these inmates are on the grounds or in the buildings when the students are there? Dr. Moore said he thought the contract specified 600 feet from the students, and they would never be in the building at the same time with the students.
Mr. Wolfe reported the lawn-care crews do arrive on site to maintain the lawns during the day while school is in session, but the inmates are never allowed inside the building. In the instances where they arrive on site and the children are in recess or outside in a similar activity the crew either waits or moves on to another location to do that work. They try not to have the inmates working outside and the children outside at the same time. He said the limitation on the proximity to children is actually a D.O.C. requirement as part of their rules. Mrs. Parks said she is not as concerned with saving money as she was being concerned about the service they are rendering. She asked if the more violent crew worked at the Service Center? Mr. Wolfe said all the workers from Clara Waters and from Kate Barnard are non-violent offenders. He said they are all screened based on the same criteria.
Mrs. Parks stated her concern is, though we should be concerned about the exposure to our kids, we might need to take a look inside too at those who are gainfully employed. She noted they are exposed to our kids too. She said exposure is one thing, saving money is another, and then getting a job done that meets the needs of our district are the things she is concerned about. Mr. Yeargain said he had been to schools and they had been a lot closer than 600 feet. He said 600 feet would cover most school grounds. Mr. Wolfe said there are instances when a child may be arriving late or early that might bring them into closer proximity. Mr. Yeargain asked what is considered violent? Mr. Wolfe said that is defined by state statutes. Mr. Yeargain said these people are in prison and all of them are not in there for writing checks. He thought they should take a closer look at what is meant by "non-violent." Mrs. Silver asked if this did not pass, what the implications are on mowing and since the budget had been approved, where would be the money come from in the budget to hire people to mow. Because of this, Mrs. Silver asked that this be postponed to the July 7th meeting and have those in writing from the Superintendent's office. Mrs. Puckett said as maker of the motion, she would accept this being postponed until July 7.
Mr. Bogle announced items 0 and P will be postponed until the July 7, 19,97 Board meeting.
62
K-31
f
501 MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 M-32 STATEMENT(S) OF CERTIFICATION
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for approval for asbestos abatement services on as as needed basis by American Asbestos, Inc, in the Board of Education Meeting agenda of July 1, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. â– T>
Mr. Te
Wolfe
Date
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for asbestos compliance air monitoring and sample analysis service on an as needed basis by Air and Earth, Inc, in the Board of Education Meeting agenda of July 1, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Mr.
—
Date
63,
Terr^ Wofl.fe
502
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
M-33
PERSONNEL
Approval to continue the consulting service agreement (monthly fee of $2,583.33) with Ms. Jan Edwards, Legislative Liaison, for the 1997-98 school year. MOTION; SECOND;
Thelma R. Parks Michael Carter
MOVE FOR APPROVAL TO CONTINUE THE CONSULTING SERVICE AGREEMENT (MONTHLY FEE OF $2,583.33) WITH MS, JAN EDWARDS, LEGISLATIVE LIAISON, FOR THE 1997-98 SCHOOL YEAR.
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
aye aye aye
MOTION CARRIED 6-0 DISCUSSION
Mrs. Puckett said she hoped in the upcoming legislative year the Board would have closer contact with Ms. Edwards. She suggested a report as needed to keep the Board updated on what they are pursuing at the legislative level.
Mr. Bogle stated he thought a monthly briefing to the Board on legislative developments would be helpful. He felt in general the Board would like to have greater interaction with our legislative liaison in addition to formal presentations in the development of legislative goals and discussion on particular issues. One issue Mr. Bogle said came to mind was the charter school legislation last year. Mrs. Silver said she would like to know when it would be prudent to possibly make calls to the legislators or go out and visit them. She said many times they did not know when this could be done. Mrs. Parks said in support of the summary Mrs. Edwards provided the Board, the legislative bills are changing every day. She did not know if Mrs. Edwards would be able to give a quarterly report as is being suggested. Mrs. Parks said she was especially pleased with the report she did submit. She said her hat would be off to Mrs. Edwards for the report she did as she had mentioned before. Mrs. Puckett noted what she would like is more communication on the kinds of legislation we would like to initiate as a district to try to get a clearer picture of what we are pursuing.
64
R. #216 APPROVAL TO CONTIUE CONSULTING AGREEMENT WITH JAN EDWARDS, LEGISLATIVE LIAISON FOR 1997-98 SCHOOL YES
503
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997 H-34 CITIZEN S'
COMMENTS
(NONE) BOARD
MEMBERS'
COMMENTS
Mr. Bogle announced the Board is now ready to schedule their retreat on September 12 and 13, and asked that they mark their calendars. He said Dr. Dan Tollett will be the facilitator and is committed to those dates. Mr. Bogle noted location and specific times will be forthcoming. Mr. Bogle reminded the Board of the executive session meeting to be held on July 7, 1997 from 11:30 to 1:30, and including the one item that has been requested for action in an open meeting.
I N
OPEN
SESSION
Action on Item 3a;
R. #217 APPROVAL OF EMPLOYMENT OF DR. F. LEROY WALSER FOR POSITION OF GRAOT WRITER/ EVALUATOR.
MOTION; SECOND;
Terri Silver Michael Carter
MOVE FOR APPROVAL OF THE EMPLOYMENT OF DR. F. LEROY WALSER FOR THE POSITION OF GRANT WRITER/EVALUATOR, SCHEDULE 550, STEP 14, SALARY $50,769.00.
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye abstain abstain
Mrs. Silver, Carter, Mr. Bogle, Mr.
aye aye aye
MOTION CARRIED 4 aye, 2 no. Action on Item 3c:
ms
R. APPROVAL FOR MS. TERRI SILVER AND ADMINISTRATOR DESIGNEE TO ATTEND MEDIATION IN THE OKLAHOMA CITY PUBLIC SCHOOLS VS SERVICE MAN SUPPLIES, INC
MOTION: SECOND:
Michael Carter Jennifer Puckett
MOVE FOR APPROVAL TO AUTHORIZE MS. TERRI SILVER AND AN ADMINISTRATOR DESIGNEE TO ATTEND MEDIATION IN THE OKLAHOMA CITY PUBLIC SCHOOLS VS SERVICEMAN SUPPLIES, INC., OKLAHOMA DISTRICT COURT CASE, CJ-96-2774, ON JULY 8, 1997, TO NEGOTIATE A POSSIBLE SETTLEMENT FIGURE THEY BELIEVE TO BE APPROPRIATE, IF ANY, TO BE RECOMMENDED TO THE BOARD AT THE REGULAR MEETING OF JULY 28, 1997. ROLL CALL
Mrs . Puckett, Mrs . Parks, Mr. Yeargain,
aye no no
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
MOTION CARRIED 4 aye, 2 no.
ADJOURNMENT R. #219 ADJOURNMENT 10:48 A.M.
There being no further business, the meeting adjourned at 10:48 a.m. The motion for adjournment was made by Mrs. Thelma R. Parks and seconded by Terri Silver. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
6-5
504
MINUTES OF THE SPECIAL MEETING OF JULY 1, 1997
H-35
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
M^iite Clei^
Min
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
,
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. /Tyness my hand and seal of this School District this , 1997.
lerk, Oklahomd City'^Board' of Education (SEAL)
66
day
505
MINUTES OF THE SPECIAL MEETING OF JULY 7, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
89
OF
:M-1
OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 7, 1997, AT
11:30 A.M.
PRESENT:
Ron Bogle, District 1 Jennifer Puckett, District Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6
President Member Vice President Member Member
ABSENT:
Thelma R. Parks, District 5 Tom Yeargain, District 7
Member Member
OTHERS PRESENT: Tammy Carter, Associate Counsel, Cynthia Reid, Deputy Clerk; Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
ORDER
TO
ZALL to
ORDER
Mr. Ron Bogle called the meeting to order at 11:47 a.m.
ROLL
CALL
At the time of present. SPECIAL
1.
the
ROLL CALL
Roll
Call,
five
(5)
members
of
the
Board were
BUSINESS
Confirmation of the Agreement between the Oklahoma Department of Corrections, Kate Barnard Community Corrections Center, and the Oklahoma City Public Schools.
Confirmation of the agreement between the Oklahoma Department of Corrections, Kate Barnard Community Corrections Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed during the 1997-98 school year. This item was re-approved at the June 16, 1997, Board meeting. (Postponed at the July 1, 1997, Board Meeting.)
MOTION: SECOND:
Kenny Walker Terri Silver
MOVE TO CONFIRM THE AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF CORRECTIONS, KATE BARNARD COMMUNITY CORRECTIONS CENTER AND THE OKLAHOMA CITY PUBLIC SCHOOLS FOR PUBLIC WORKS PROJECT LABOR TO BE USED AS NEEDED DURING THE 1997-98 SCHOOL YEAR.
ROLL CALL
Mrs Mr. Mr.
no aye no
Puckett, Walker, Bogle,
MOTION CARRIED 3 aye, 2 no.
67
Mrs. Silver, Mr. Carter,
aye aye
R. #220 CONFIRMATION OF AGREEMENT BETWEEN OKLAHOMA DEPARiMENl OF CORRECTIONS, KATE BARNARD COMMUNITY CORIKTKNS dNIIR AND QKIAILMV iciTY PUBLIC sonis.
506
MINUTES OF THE SPECIAL MEETING OF JULY 7, 1997 L
;m -2 SPECIAL BUSINESS 2.
(continued)
Confirmation of the Agreement between the Oklahoma Department of Corrections, Clara Waters Community Corrections Center, and the Oklahoma City Public Schools.
Confirmation of the agreement between the Oklahoma Department of Corrections, Clara Waters Community Corrections Center, and the Oklahoma City Public Schools (Service Center) for public works project labor to be used as needed during the 1997-98 school year. This item was re-approved at the June 16, 1997, Board meeting. (Postponed at the July 1, 1997, Board Meeting.) MOTION: SECOND; R. /jsa CONFIRMATION OF AGREEMENT BETWEEN DEPARTMENT OF CORRECTIONS, OARA WATERS CENTER AND OKLAHOMA CITY PUBLIC SCHOOLS.
Kenny Walker Michael Carter
MOVE TO CONFIRM THE AGREEMENT BETWEEN THE OKLAHOMA DEPARTMENT OF CORRECTIONS, CLARA WATERS COMMUNITY CORRECTIONS CENTER AND THE OKLAHOMA CITY PUBLIC SCHOOLS FOR PUBLIC WORKS PROJECT LABOR TO BE USED AS NEEDED DURING THE 1997-98 SCHOOL YEAR. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Bogle,
no aye no
Mrs. Silver, Mr. Carter,
aye aye
MOTION CARRIED 3 aye, 2 no.
DISCUSSION
Mrs. Terri Silver reported there was considerable discussion at the last meeting whether these services weren't to be used if these contracts weren't to be confirmed. She said she felt if there was any chance of non-confirmation and the Board didn't have the information needed in respect to what impact this would have on the budget and where the money would come from if these did not pass since the budget had just been passed, what implication that would have, and whether mowing would take place between the time these were voted down and the time other people would be hired for these services. She noted she had not had any response to her questions. Mrs. Puckett said there was something in the packets but she did not think it totally answered the question.
Mr. Terry Wolfe, Director of Service Center Operations, said the budget as passed did provide for 24 lawn care workers within the budget. He said there had been ten employed all along, and they were holding the other 14 positions as reserve in case the Department of Corrections Workers were not available. He noted they had planned to use ten of our staff plus 20 of the Department of Corrections'workers. He added they had also asked for ten more D.O.C. workers but were told there were not that many available. He reported in the last few weeks they had made plans to take some funds from the 14 budgeted, but unfilled positions, hire some temporary workers for the coming two or three month period, and continue from there, assuming that would give ten full-time employees, an undetermined number of temporary district employees, and the 20 D.O.C workers. He said all of that had been included within the budget. He said if they were to suspend using the D.O.C. workers, they would have the money within the budget without making any changes to have those 24 district employees. Mrs. Silver asked if that would change how often the lawns get mowed? Mr. Wolfe responded it would mean a less frequent mowing schedule at each site, although, he said to be candid, they would hope our own staff would be more motivated and efficient than the D.O.C. workers, but from what we see going on this summer, we could not keep up the current schedule without the D.O.C. workers.
68
507
MINUTES OF THE SPECIAL MEETING OF JULY 7, 1997
EXECUTIVE MOTION; SECOND;
M-3 SESSION
Terri Silver Michael Carter
MOVE TO GO INTO EXECTIVE SESSION FOR A DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTSOF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mr. Carter,
R. #222 EXECUTIVE SESSION LI: 51 A.M.
aye aye
The Board went into Executive Session at 11:51 a.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Jennifer Puckett, Kenny Walker, and Michael Carter.
I N
OPEN
MOTION: SECOND;
SESSION
Terri Silver Michael Carter
R. #223 RETURN TO OPEN SESSION AT 2:11 PJ)
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Carter, Mr.
aye aye
The Board reconvened at 2:11 p.m.
No action was taken from the executive session.
ADJOURNMENT There being no further business, the meeting adjourned at 2:12 p.m. The motion for adjournment was made by Kenny Walker and seconded by Jennifer Puckett. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS IkDJOURNED.
69
R. #225 lADJOURNMENT 2:12 P.M.
508
MINUTES OF THE SPECIAL MEETING OF JULY 7, 1997
L.
M-4 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Presid nt
proved
STATE OF OKLAHOMA ss . COUNTY OF OKLTVHOMA
,
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ess my hand and seal of this School District this , 1997.
k, Oklahoma^ City Board "6f Education (SEAL)
70
day
5G9
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-1 THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLTkHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
89
OF
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, JULY 28, 1997, AT
6:00 P.M.
PRESENT:
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
CALL TO ORDER
ORDER
Mrs. Terri Silver, Vice President, called the meeting to order at 6:09 p. m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Ron Bogle arrived at 6:15 p.m., Mr. Michael Carter arrived at 6:43 p.m., and Mrs. Thelma R. Parks arrived at 7:45 p.m. EXECUTIVE MOTION: SECOND:
SESSION
Kenny Walker Jennifer Puckett
R. #225 EXECUTIVE SESSIOI MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS 6:09 P.M.
A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B) (1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B) (2); C. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACT-FINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); AND THE D. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF VIOLATE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1).
ROLL CALL
Mrs. Mr.
Puckett, Walker,
MOTION CARRIED 4-0.
aye aye
Mrs. Silver, Mr. Yeargain,
aye aye
The Board went into Executive Session at 6:09 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Kenny Walker, Tom Yeargain, Jennifer Puckett, Michael Carter, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, District Associate Counsel; Bill Bleakley, Attorney; Rod Hagy, Attorney; Bruce Day, Attorney; and Rosa Lambeth, Board Clerk.
Mr. Tom Yeargain left the meeting at 7:21 p.m.
51©
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-2
I N
OPEN
MOTION: SECOND; I. #226 fflTDSN TO OPEN ;ESSION 7:21 P.M.
SESSION
Terri Silver Kenny Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
aye aye aye
Mrs. Puckett, Mr. Walker, Mr. Bogle,
MOTION CARRIED 5-0.
Mrs. Silver, Mr. Carter,
aye aye
The Board reconvened at 7:21 p.m.
Mr. Ron Bogle, District 1 Board Member, gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
Mrs. Silver introduced Ms. Lori Suitor, Oklahoma City Public Schools' Teacher of the Year. Ms. Suitor is a teacher at Capitol Hill Elementary School.
MINUTES MOTION: SECOND: L #227 APPROVAL OF UNUTES OF iEGDLAR BOARD <RFTTT^ OF IONE 27, 1997, SPECIAL BOARD 4EETTNG OF JULY 1, 1997, & SPECIAL BOARD ffiETIHG OF JULY 7, 1997
OF
MEETING (S)
PREVIOUS
Michael Carter Terri Silver
MOVE FOR APPROVAL OF THE MINUTES OF SPECIAL BOARD MEETING, JUNE 27, 1997; SPECIAL BOARD MEETING, JULY 1, 1997; AND SPECIAL BOARD MEETING, JULY 7, 1997
ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
MOTION CARRIED 5-0.
CITIZENS' COMMENTS CITIZENS COMMENTS
1.
Dennis Grothe, Waters Services Company, spoke in regard to an invoice in the amount of $15,450 for 3,000 gallons of glycol that had been added at Northwest Classen High School. He asked the Board's assistance in getting this invoice paid.
2.
Barbara Stoner, patron, Elementary School.
3.
Ted Metscher, AFT, congratulated Lori Suitor for becoming the Teacher of the Year after the previous Teacher of the year resigned the district. Mr. Metscher spoke in favor of expanding alternative schools in the Oklahoma City Public Schools.
4.,’
Robert L. Goldman, Belle Isle Neighborhood Association, thanked the Board for eliminating Belle Isle School from being considered for an alternative school. He asked the Board to consider using Belle Isle as a primary or secondary school.
5.
spoke
of
problems
regarding
Cleveland
Terry Harris, John Marshall Booster Club, asked the Board to inform administrators earlier in the year regarding their positions and what school they would be assigned to. He spoke encouraging words regarding the Honors Academy and how well the lawns look at
's 511 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-3
CITIZENS' COMMENTS
(continued)
Stonegate, Hoover, and John Marshall schools. He encouraged the Board to consider approving naming the gym at John Marshall in honor of Coach Charles Davis. 6.
Richard Garrett, Coach at John Marshall High School, spoke in favor of naming the gymnasium at the high school the "Charles E. Davis, Senior Gymnasium."
7.
LuElla Lingenfelter, patron, stated the patrons in the Belle Isle district would support a middle school at that location.
8.
Julie Reimer, patron, thanked concerns regarding Belle Isle.
9.
Loree Schrank, patron, spoke of concerns regarding the rescinding of her child's transfer at Cleveland School. MEMBERS
BOARD
the
Board
for considering
their
BUSINESS/COMMENTS
Consideration of Level II Appeal from elementary school student #1, concerning retention for the 1997-98 school year.
Option 1
I move that the Board uphold the Level I recommendation of the building committee and the Director of Elementary Schools to retain elementary school student #1 for the 1997-98 school year. Option 2
I move the Board overrule the Level I recommendation of the building committee and the Director of Elementary Schools to retain elementary school student #1 for the 1997-98 school year. MOTION; SECOND:
Terri Silver Kenny Walker
MOVE THAT THE BOARD UPHOLD THE LEVEL I RECOMMENDATION OF THE BUILDING COMMITTEE AND THE DIRECTOR OF ELEMENTARY SCHOOLS TO RETAIN ELEMENTARY SCHOOL STUDENT #1 FOR THE 1997-98 SCHOOL YEAR WITH THE PROVISION THEY WILL RECEIVE TESTING AS STIPULATED IN THE LETTER OF RECOMMENDATION REGARDING THIS ACTION.
ROLL CALL
Mrs. Mr. Mr.
Puckett, Walker, Carter,
aye aye no
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye no aye
MOTION CARRIED 4 aye, 2 no,
DISCUSSION Mrs. Silver said she assumed the intent of the Director is to have the child tested and placed appropriately. She noted she would like to include the director's words "to uphold the recommendation until the special education testing can be administered" in the motion. Ms. Carter, Associate Legal Counsel, affirmed this would be proper. Mrs. Parks felt the Board would be changing the options of the recommendation of the Level II Appeal if they approved these changes. Ms. Carter said if the options given do not address the issue completely, the Board is free to substitute them with options that do address the issue completely.
u
R. #228 MOVE TO UPHOLD LEVEL I RECOM. OF BUILDING COMMITTEE AND DIRECTOR OF ELEM. SCHOOLS TO RETAIN ELEM. SCHOOL STUDENT
5U MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Mrs. Silver noted the option to uphold this recommendation is the same as in the director's letter. She said she would feel better, personally, to have it restated in the motion.
Mrs. Parks said if this was that important, she did not understand why it was not put in the motion. Mrs. Silver stated she still wanted the motion to have the statement regarding the special education testing in it. Mrs. Puckett said she could not understand how a child could do well in science, social studies, and spelling, and not do well in reading and language arts. Dr. Sconzo said success in those academic areas is largely dependent on a child's ability to read. He noted a discrepancy between achievement in certain areas and a child's abilities, warrants the referral for special education testing. Mrs. Puckett asked if it is possible for a student like this to move ahead and have additional help in the areas that are needed. Dr. Sconzo responded the educational program of any child who qualifies for special educational services, is determined via an Individualized Education Plan (lEP) which must be developed by a team of educators in concert with the parent or parents. He noted that includes grade placement in the special education program. He said a child who is being retained, but is determined to need special education services, could have their grade level placement affected by this need.
2.
Consideration of Level II Appeal from elementary school student #2, regarding retention for the 1997-98 school year
Option 1 I move that the Board uphold the Level I recommendation of the building committee and the Director of Elementary Schools to retain elementary school student #2 for the 1997-98 school year. Option 2
I move the Board overrule the Level I recommendation of the building committee and the Director of Elementary Schools to retain elementary school student #2 for the 1997-98 school year.
The Board recessed at 8:12 p.m. and reconvened at 8;15 p.m. No action was taken on item 2 listed above.
Reference: Board Policy 1-36: PROMOTION OF STUDENTS and B-28-R2: HEARING ORDER FOR LEVEL TWO STUDENT APPEALS. Appeals are based on the previously provided evidence and record only.
513 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-5
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
Approval of recommended revisions to Board policy B-20; MEETING ORDER OF BUSINESS, as shown on the following pages. reading at the July 1, 1997, Board meeting.)
3.
MOTION; SECOND:
BOARD (First
Terri Silver Kenny Walker
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY B-20: BOARD MEETING ORDER OF BUSINESS.
ROLL CALL
Mrs. Mr. Mr.
Puckett, Walker, Carter,
aye aye aye
Mrs, Mrs. Mr.
Silver, Parks, Bogle,
aye aye aye
#229 40VE FOR APPROVAL )F RECOMMENDED REVISIONS TO SOARD POLICY B-20
MOTION CARRIED 6-0, 4.
FACILITY F-02 : First reading of Board policy CONSTRUCTION/RENOVATION/REPAIRS, as shown on the following pages.
5.
First reading of new Board policies as listed below and as shown on the! following pages: 1-50: 1-51;
CURRICULUM ALIGNMENT STUDENT PERFORMANCE GOALS
First reading of recommended revisions to the policies below and as shown on the followincr pages:
6.
1-03; 1-06; 1-07; 1-08; 7.
COMMITMENT TO INSTRUCTIONAL MANAGEMENT CURRICULUM RENEWAL CURRICULUM GUIDES AND TEXTBOOK ADOPTIONS HIGH SCHOOL CURRICULUM COURSE GUIDE ADOPTION
Approval of recommended revisions to Board policy J-18; STUDENT DRESS CODE, as shown on the following' pages. (First reading at the June 27, 1997, Board meeting.)
NOTE;
The Board voted to postpone voting on item 7 until August 4, 1997 Board Meeting.
Amended Motion;
MOTION; SECOND:
Terri Silver Thelma R. Parks
MOVE FOR APPROVAL TO POSTPONE APPROVAL ON THE REVISIONS TO BOARD POLICY J-18: STUDENT DRESS CODE, UNTIL THE REGULAR MEETING OF AUGUST 4, 1997, ro
Ll
CALL
Mrs Mr. Mr.
Puckett, Walker, Carter,
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0, DISCUSSION
Mrs. Parks asked if new Board Policies 1-50 and 1-51 had been requested by a Board member and what the rationale for this was? Dr. Sconzo said these were not requested by any Board member, but were coming from staff, specifically, in attempting to implement recommendations from our curriculum audit last year. He noted in the curriculum audit, that Board 7
i. #230 OVE FOR APPROVAL CO POSTPONE REVISIONS TO SOARD POLICY J-18 JNTIL AUGUST 4, L997
514
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
policies were absent any specific references to the Board's expectations as they relate to aligning curriculum throughout the district; meaning, being certain the curriculum that is taught is also the curriculum that is tested. He said current Board Policy is absent of any specific references to Board's expectations of student performance goals. He said in developing Policy 1-51, staff attempted to continue to implement recommendations from the curriculum audit from last year. He said the real intent of both of these policies is to provide direction, expectations, and standards that the Curriculum Department in all of the schools will need to comply with as curriculum continues to be developed in the district. Mrs. Parks asked if these curriculum guides are available in order for the Board to make the decision they need to make. Dr. Sconzo responded the curriculum guides are available, but there are over twenty that are currently being revised by staff this summer. He said once the revisions are completed, those will be available.
Mrs. Parks noted she would like to have these prior to the Board's voting on these. Mrs. Silver asked on policy 1-50, if they could strike the beginning phrase, "It is the expectation of the Board that," and begin that sentence with, "Learning will be enhanced when the written, taught and tested curriculum is aligned." In the second paragraph, she thought the punctuation was incorrect on the second sentence. She suggested a semicolon before the three items were listed. In that same sentence, she thought using the word "aligned" rather than "matched" would be more consistent with the policy. On page 79, in the first written paragraph it states in the third sentence, "Copies of curriculum guides will be available for teachers." She asked if there could be curriculum guides located in a place available to parents so they could find out what is expected in a certain course.
Mrs. Silver noted in regard to Board Policy 1-51, on page 82 Oklahoma City Public Schools is used as a plural form in the first paragraph and as a singular form in the third paragraph. She did not think it was consistent. She said she thought the second paragraph was hard to read. Mrs. Parks asked that the words in item 1, "technologically-literate" be deleted since the same words are used in item B. Also, on page 83, Mrs. Parks asked about the reference of basic life skills in item 2c. Dr. Sconzo said we have curriculum in place that attempts to instruct students on maintaining personal budgets, finance, and living needs. He said they are basic skills for functioning in our society. Mrs. Silver asked if Board Policy 1-06 refers to advisory committees on curriculum that are composed of staff, parents, and community members with special expertise to review the curriculum. She asked if the district provides that training or if it is something that is expected from them in order to become a part of the committee. Dr. Sconzo said they plan to do as they had with other committees and provide training to the committee prior to them taking on their function. Mrs. Silver asked if there is a timeline on Policy 1-08 that refers to the course guide adoptions, as to when the course guides are submitted to the Board. Dr. Sconzo said there is one, even though it is not listed in the policy. He noted they aim for having the course offerings recommendations ready to disseminate to the Board in December, and action no later than the beginning of February.
Mr^. Parks questioned the statement on page 87 regarding Policy 1-07, which states, "The adopted textbooks shall be used by teachers throughout the district. " She noted some teachers are very comfortable using textbooks they had used in the past, and asked if all teachers would be expected to use the new textbooks. Dr. Sconzo stated there are many instances where teachers, or schools, for a variety of innovative programs or instructional strategy reasons, have deviated from adoptions. He said the intention is not to oppress or discourage this, but they do want the opportunity to review and approve that prior to this. He said unless prior approval is received, the expectation is all they will use. 8
5]S MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-7 BOARD MEMBERS' BUSINESS/COMMENTS
Mrs. Parks noted if the district is going to keep up with the technology and new trends, teachers need to use the textbooks that are adopted. She asked also about page 88, in the last paragraph, if they would put on public display the recommended books for adoptions. Dr. Sconzo said this is new language, and, if approved, would have to be done. In regard to Item E on page 90, Mrs. Parks asked if they should use the word "clothing" in item E instead of beginning the sentence with "displaying." Mr. Walker noted in regard to the same list of items, that maybe another word should be added to apparel in the second paragraph since Item E and Item U do not deal with apparel.
Mr. Carter said he had always been in favor of a dress code that says what a student can wear and not what they can't wear. He said this dress code seems to be aimed at the gangs, when it should be aimed at the whole student body and the learning environment which we have.
Mrs. Parks noted she has a problem with the next to the last paragraph on page 92 which states, "Exceptions to the above may be made to meet needs of specific classes." She asked where the line would be drawn on projects for a specific class? Dr. Sconzo said the only accepted exception is reference to hats. He said the policy speaks to no hats being worn indoors. He said, however, there are some vocational classes that require light-wear head attire; literally interpreted, hats are necessary. He said the example Mrs. Parks had given regarding a Marilyn Manson shirt is not an acceptable exception. He stated subsequent to the Board's approval, he would have an inservice to review the policy and try to clarify as much as he can about what the intents are behind all of the language to try to get as close to uniform implementation and enforcement as possible. Mrs. Parks asked if the magnet schools were to be subject to the dress codes too. Dr. Sconzo said they were.
Ms. Carter said they could make these changes suggested tonight, and bring this policy back for the Board's approval at the August 4 Board Meeting. Mrs. Parks said she hoped the administrators would take the time during a general assembly, classroom, or whatever, to acquaint these students with these changes.
Mr. Carter noted he had noticed the Goals and Mission Statements are in the hallways of the schools. He thought if the students could see the dress code in the hallway, it might get their attention also.
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
B-20
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
BOARD MEETING ORDER OF BUSINESS
At the regularly scheduled monthly business meeting of the Board, the
following order will be used unless modified beforehand and
printed in the agenda:
C7VLL TO ORDER
EXECUTIVE SESSION INVOCATION - PLEDGE OF TkLLEGIANCE ROLL CALL
INTRODUCTION OF VISITORS
MINUTES OF PREVIOUS MEETING(S)
BO7U<D RECOGNITIONS CITIZENS' COMMENTS DOTYRD RECOGNITIONS
BO7YRD MEMBER COMMENTS/BUSINESS LEGAL REPORT TREASURER'S REPORT
SUPERINTENDENT'S REPORT
PURCHASING AND GENERZVL BUSINESS
PERSONNEL, PAYROLL 7\ND ENCUMBRANCES EDUCATION REPORT
(WHEN SCHEDULED)
1 of 2 74
10
517
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-9
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
UNFINISHED BUSINESS *NEW BUSINESS
CITIZENS' COMMENTS,
(continued,
if needed)
BOARD MEMBER COMMENTS
EXECUTIVE SESSION, continued, if needed TiDJOURNMENT
The
agenda may be reorganized at
any meeting by a vote
of
the
majority of the Board. *"New business" is any matter not known about or which could not
have been reasonably foreseen prior to the time of posting the agenda.
75
11
2 of 2 (B-20)
518
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-10:
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
• A
A
OKLAHOMA CITY PUBLIC SCHOOLS
F-02
POLICY:
900 NORTH KLEIN. OKIAIIO.MA CITY. OK 7.3106
"Establishing Excellence"
1
ADOPTED: 1-16-84
REVISED: 12-18-95
FACILITY CONSTRUCTION/RENOVATION/REPAIRS
It
is
the Board's
certification
of
intent
follow the
to
craftsmen
responsible
law as for
it
relates
constructing
to
new
facilities, working on existing district facilities or replacing
equipment and materials in district facilities.
craftsmen who meet Federal
and
State
the law
Therefore, only
certification requirements outlined
will
be
utilized
to
work
on
in
District
construction projects.
The
superintendent shall implement the procedures necessary to
assure that all craftsmen hired to work on district construction
projects meet the necessary legal requirements.
76
12
519 MINUTES OP THE REGULAR MEETING OF JULY 28, 1997
M-11: BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
6-30-97 (NEW)
1-50
POLICY: OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLEIN, OKLAHOMA CITY. OK 73106
REVISED:
ADOPTED:
"Establishing Excellence"
CURRICULUM 7YLIGNMENT
It is the expectation of the Board that learning will be enhanced
when the written,
taught and tested curriculum is aligned.
The
aligned curriculum is designed to provide teachers with the Board's expectations of what students are to learn.
Teachers are expected
to follow the curriculum in their teaching assignments.
The design and implementation of the classroom curriculum will be aligned with the district's written curriculum as presented in the district's curriculum guide. the
written
curriculum, shall
curriculum,
be
the
matched
Three components of the curriculum,•
curriculum
taught to
bring
about
the
and
a
high
tested
degree
of
consistency.
The curriculum guide and teaching practices will reflect a high degree
Skills,
of
to
alignment
prescribed
Essential Skills Tests
friendly"
to
and
shall
the
state's
norm-reference (K-5).
be
Priority
tests
Academic
and
to
Student district
The curriculum guide must be "user
designed
to
assist
all
teachers
in
strengthening student academic performance.
1 of 5
77
13
520
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
H-12
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
THE PL7\NNED 7\ND WRITTEN CURRICULUM The components that-shall be included in the written curriculum will include the following:
1.
Belief statements for each discipline area;
2.
Learner exit
state characteristics
criteria that
that
students should have at the end of the 12th grade; Program course criteria that describe in broad terms what
3.
students will know and be able to do at the completion of the program of study;
Philosophy which
4.
describes
the
unifying theme
of
the
discipline and sets forth the rationale for the existence
of such a course; Priority Academic Student Skills setting forth what Oklahoma
5.
students should know and be able to do in that subject area;
Scope and sequence of objectives taught K-12.
6.
Written
curriculum guides
shall
available
be
for
all
subjects
approved for district classroom use by the Oklahoma City Board of
These guides shall reflect the district's philosophy
Education.
and beliefs.
As guides are revised, they will be presented to the
Board of Education for adoption. These curriculum guides should be "user friendly" and include at a minimum the following components: 1.
District mission statement;
2 of 5 (1-50)
78
14
521
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-13 BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
2.
District curriculum philosophy;
3.
Subject specific belief statement;
4.
A scope and sequence chart;
5.
Course
performance
identify
specific
criteria
content,
for
the
skills,
subject
which
attitudes,
and
processes to be taught; 6.
Correlation
of
objectives
performance
objectives, essential skills.
with
P.A.S.S.
State CRT and State norm-
referenced test; 7.
Correlation
of
performance
objectives
to
available
instructional resources, textbooks and supplementary material;
8.
Recommended time allotment for reaching each objective.
It is expected that teachers will use curriculum guides as they
Administrators will work with
develop their daily lesson plans.
teachers to maintain alignment between the written curriculum and the
taught
available
curriculum.
for
teachers.
Copies
of
Teachers
curriculum
should
also
guides
will
expect
to
be
have
available textbooks, software, and other materials that have been specifically aligned to the designed curriculum.
THE TAUGHT CURRICULUM
There must always be assurance that all teachers are working toward a common set of goals.
All staff are encouraged to participate in
79
15
3 Of 5 (1-50)
r
5T2.
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-14;
.J=
BOARD MEMBERS^ COMMENTS/BUSINESS
(Continued)
designing the curriculum and follow the Board approved curriculum.
The principal
and school
directors will monitor to
that
ensure
maximum use is made of curriculum guides.
Instructional supervisors should be available to teachers to insure
that sound teaching principles, grounded in educational research, are used to guide instruction.
Instruction must be appropriate for all students and must engage students
to
students the
assure mastery.
To
engage
following should permeate
the
the
maximum number
environment
of
of
each
school:
1.
School climate which affirms the worth and diversity of all students;
2,
High expectations for all students;
3.
All students experience personal success;
4,
All
individuals
take
responsibility
for
success
in
learning;
Instructional strategies and objectives match content and
assessment;
6.
Students know the objectives to be mastered;
7,
Varied
approaches,
practice
time
and
multiple
opportunities to learn are provided;
80
16
4 of 5 (1-50)
523 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-15 (Continued)
BOARD MEMBERS' COMMENTS/BUSINESS
8.
Student mastery of objectives determines the teacher's next
move'which may include
extension,
enrichment
or
correctives;
THE TESTED CURRICULUM The tested curriculum should include the following:
u
1.
Criterion referenced assessment (P.A.S.S.), etc.;
2.
District
criterion-referenced
assessment
(Essential
Skills); 3.
An evaluation system that allows students to demonstrate
and receive credit for mastery of course objectives; 4.
Norm-referenced performance
tests
against
a
to
compare
sample
of
district
students
student
across
the
nation; '5.
A program evaluation component that
guides
curriculum
redesign.
5 of 5 (1-50) 81
17
524
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-16
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
7-1-97
•
A i 9
OKLAHOMA CITY PUBLIC SCHOOLS
(NEW)
1-51
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED:
REVISED:
STUDENT PERFORMANCE GOALS RECOMMENDED NEW POLICY Oklahoma
City
Public
Schools
subscribe
to
a
set
of
competency
standards/performance standards that gives focus and organization to all district efforts.
The performance criteria set forth below specify the goals
from
which all curriculum development derives.
Oklahoma City Public Schools has the following performance criteria
for students: 1.
Effective, technologically-literate communicators who:
a.
Exhibit mastery of verbal and written communication skills;
b.
Demonstrate technological literacy through the use of computers, communication systems, and media;
c.
Are career-oriented, aware of the employment needs of the business world and who possess skills which
can adapt to a variety of job opportunities. 2.
Skillful, competent, and self-directed learners who:
1 of 3
82
18
525
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
H-17 BOARD MEMBERS' COMMENTS/BUSINESS
a.
Demonstrate reading,
(Continued)
mastery
writing,
basic
in
skills,
mathematics,
such
as
social
science,
studies, and language arts; b.
Accept
responsibility
making
decisions
personal
and
for
choices
and career paths
own
their
determine
that
that
learning by
they will
the
pursue
throughout their lives; c.
Have knowledge of basic life skills.
Complex thinkers who: a.
Exhibit higher order thinking skills and apply them
effectively in problem solving; b.
Reason logically.
Collaborative workers who: a.
Demonstrate characteristics
effective
team
working
effectively within
many
compete
effectively
of
an
member in working with groups; b.
Have
skills
for
different groups; c.
Have
skills
to
in
a
world
marketplace.
Culturally-sensitive citizens who: a.
Demonstrate the ability to interact in a culturally
sensitive manner within a diverse society;
2 of 3 (1-51)
83
I—>
19
's
526
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-18
BOARD MEMBERS' COMMENTS/BUSINESS
b.
(Continued)
Will be able to appreciate the different art forms,
languages, global
customs in our -society,
and
society,
take
as well as the
pride
in
the
accomplishments of all people; c.
Are skillful and constructive in confronting issues where there are differing opinions.
6.
Global community contributors who:
a.
Demonstrate an understanding of a global society;
b.
Are knowledgeable of political,
legal,
and social
structures which affect their lives;
c.
Participate projects,
in
community
and
civic
programs,
and activities to improve the quality of
life in the community;
d.
Develop healthy life habits.
3 of 3 (1-51)
84
20
527
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-19
(Continued)
BOARD MEMBERS' COMMENTS/BUSINESS
7-1-97
1-03
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED: 12-17-79 REVISED:
COMMITMENT TO INSTRUCT ION7\L MANAGEMENT Efforts
shall
fulfill
the
concept of
be
made
Board,
responsibilities
a
superintendent,
required—by
and
consistent
systems competency standards/performance
approach to instruction. management
by
in
reading
staff
to
the
with
standards
The district's program of instructional
and
mathematics
all
areas
shall
be
comprehensive, systematic, and specific, utilizing the following;
A.
Statements of curriculum objectives;
B
Systems
determine
to
how
and
when
achievement
has
occurred; Resources and support necessary to achieve and provide for the curricular objectives;
D,
Evaluation to determine whether expectations and purposes have been met; and
E
Revisions
and
modifications
improvements.
85
u
21
as
necessary
to
make
518 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
N-20 BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
7-1-97
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
1-06
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
CURRICULUM RENEWTkL The Board deems it essential that the district continually develop
and modify its curriculum to meet the changing needs and diversity of our citizenry and to assure-the—ful-t,—rounded,—and -continuing
development—erf—the—individual—personality—in—onr—communi-ty
students.
The—Five-Year Curriculum Renewal A Six-Year Curriculum
Development and Management Cycle provides the means for systematic, continuous evaluation and modification of the curriculum.
While
the Board retains its full rights and responsibilities under the
laws
of
Oklahoma
with
to
regard
the
determination
of
the
curriculum, it authorizes the administration;—as needed^ the Board
charges the administration with authority and responsibility to
organize advisory committees which shall be parents,
and
community
members
with
composed of
special
staff,
expertise
to
periodically review hhe curriculum and advise the superintendent on
curriculum changes.
86
22
519
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
•M-2V
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
7-1-97
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
1-07
900 NORTH KLEIN. OKLAHOMA CITY, OK 73106
REVISED:
ADOPTED: 12-17-79
"Establishing Excellence"
CURRICULUM GUIDES AND TEXTBOOK ADOPTIONS
and used by teachers in
Curriculum guides shall be developed
In instances where state curriculum guides
all course offerings.
are
mandated,
developed
teachers.
with
all
objectives
materials
shall
they
guides
curriculum
followed
shall
by
also
teachers. be
followed
Locallyused
by
These guides shall present course objectives aligned relevant
aligned
tests, with
means relevant
(including but not
Development
assessing
for
tests,
limited to
achievement
of
adopted
instructional
textbooks
and approved
The Five Year Curriculum Renewal Six Year
supplemental materials). Curriculum
be
and
Management
Cycle
will
be
followed-
systematically to update curriculum guides.
The Board believes requires that textbooks gfaotrld shall be adopted by
the
district
for
all
classes
forr
a
which
textbook
determined to be a the recommended tool for instruction. textbooks
shall
be
used
by
teachers
Criteria for textbook adoptions will content
to
throughout
the
is
Adopted
district.
include appropriateness of
Oklahoma City Public School^ goals
and objectives,
technical quality and rigor, relevance to students, objectivity of content,
avoidance of stereotyped images of minorit-i-e-s-and-women,
availability and quality of teacher resources, readability and price. 1 of 2 87
23
53ÂŽ
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-22^
t=
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
Consistent with state statutes,
each
textbook
committee.
The
the superintendent shall appoint
superintendent
curriculum supervisor to serve as chairperson. be
composed of
teachers,
administrators,
shall
appoint
a
The committee shall
lay persons
and other
professional educators and/or experts in the content area for which
are being considered.
recommendations
for
adoption must be placed on public display for at least five
(5)
textbooks
Committee
working days for public examination. for
committee
recommendation must
Appropriate written rationale
be
submitted
to
the
Board,
textbooks and other supporting materials must be placed on display for Board examination,
along with a rating scale leading to the
recommendation for adoption.
Legal Reference: Oklahoma Statutes 70 §16-111.1 2 of 2 (1-07)
88
24
531 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-23: BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
7-1-97
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
1-08
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED:
"Establishing Excellence"
ยง=^^=92
REVISED:
6-6-77
HIGH SCHOOL CURRICULUId COURSE GUIDE 7LDOPTION
A dynamic instructional program requires ongoing alteration in the curriculum and course of-study.
the
During
fall
semester
of
year,
each
administration
the
Curriculum Department shall receive solicit input from teachers,
counselors, principals, students^ and patrons beforre submitting in order to submit to the Board a listing of all courses to be offered in high schools for the following year.
This final listing will be submitted to the Board in the form of a
course
catalog
course
numbers,
requirements course
to
be
containing
the
prerequisites,
(minimum number of offered,
following
course
students
All
etc.).
items;
course
descriptions
titles,
and
other
required in order
additions
courses from the previous year will be noted.
and
for
of
deletions
Policies requiring
revision shall also be submitted to the Board at this time.
Approval
of
the
final
course
offerings
and
corresponding
any
proposed revisions to Board policy shall appear on the Board agenda at least two weeks after their presentation by the administration
Curriculum Department so that Board members may have an opportunity to review the proposed course catalog and receive any additional
input from patrons, students,
and staff prior to taking action. 89
L
25
5>2 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-24
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
5-19-97 OKLAHOMA CITY PUBLIC SCHOOLS
J-18
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
STUDENT DRESS CODE The Board recognizes the right of students to express themselves in
the manner of dress.
Students have the right to choose their own
grooming and clothing styles, disruptive
health,
learning
to
safety,
or
provided that such apparel is not
discipline.
Community
standards
of
and morality shall not be violated nor shall the
style of dress disrupt the learning climate of the school. In choosing school attire, students and parents should give strong
consideration
to
the
students in the school.
effect
such
attire
will
Footwear must be worn.
have
upon
other
The wearing of the-
following apparel is prohibited: A.
Cutoffs;
B.
Clothing that reveals the chest,
such as net shirts and
undershirts; see-through blouses, halters'and tube tops; C.
Clothing that exposes a bare midriff, bodice or abdomen;
D.
Gang dress,
such as bandannas and other gang associated
symbols; E.
Dicky brand pants—and overalls—and pants—and 'overalls that—acre—Dicky—"look—aiikee^
Displaying
gang/cult
identification such as names/symbols in haircuts;
1 of 3 90
26
533
Clothing bearing the names or emblems of all professional
and
athletic
collegiate
(with
teams
the
exception
of
Oklahoma colleges and universities); Colors and color combinations which are worn for purposes of gang or cult membership;
H,
Satanic cult dress and related symbols;
I.
T-shirts, sweatshirts and other clothing with profanity or suggestive slogans related to the purchase and use of
tobacco, drugs,
alcohol, sex and violence;
J.
Obscene or vulgar jewelry;
K,
Cdohhing—or—article's—('including—j ewelry)—that—promote drug paraphernalia Jewelry worn to identify gang culture or lifestyle or jewelry worn as a weapon;
Expensive or excessive gold, gold plated, plated
jewelry
or
precious
metals
silver,
silver
(chains,
rope,
necklaces, multifingered rings);
M.
Caps,
hats or jackets associated with gangs,
cults or
secret societies; N.
Caps, hats or head coverings of any kind worn inside the building;
O.
Torn, cut-up or slit clothing;
P.
Pajama-type or bedtime wear or house shoes;
Q.
Spandex sportswear or biker pants;
2 of 3 (J-18)
91
u
27
534 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-26
BOARD MEMBERS' COMMENTS/BUSINESS
Jeans,
R.
slacks
or
(Continued)
pants
worn
below
the
waist
line
(sagging);S.
Unstrapped overalls; and
T.
Untied tennis
or
athletic shoes worn
in an unsafe
or
gang-affiliated inanner-r2_ and
Tattoos
U.
on
body,
apparel
or
personal
property
that
affiliate person with a gang or cult.
Exceptions
classes.
to
the above may be made
to meet needs of
specific
Students in willful violation of the district's dress
code are subject to disciplinary action.
Formal attire shall be neither prescribed nor recommended for any
function sponsored by the district or any organization under its direction.
3 of 3 (J-18)
92
28
535
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 = M-27 BOARD
MEMBERS '
COMMENTS
Mrs. Silver requested the minutes of the Board meeting of June 16 be brought back to make a correction. Mr. Joseph Quigley made comments at the meeting and he felt the comments he had made were not reflected accurately in the minutes. She noted it is on page 51 of the June 16th meeting. She asked that it be brought back at the next meeting for correction. Mrs. Parks added she hoped they would name the gym at John Marshall High School for Charles Davis, an outstanding educator, counselor, friend, mentor, and father. She said the school had her support in naming that gym for him. Mrs. Parks reported on a meeting she had attended in Austin, Texas, of the National Sorority of Phi Delta Kappa. She said she is the National Chairperson for the Professional Development Committee of that august body. She told of receiving a presentation for the contributions she had made to the National Sorority. She received a little gold school which she plans to present to the principal of the Parks Elementary School. She noted it will be used to display students of the month or week or whatever they would like to use it for. Also, she thanked the lawn crew for cutting the grass at the new school. She added she hoped they would pick up the dead grass at the school.
Mrs. Parks recommended that the telephone transformer out at the Parks School, which is not being used, be removed from the school. LEGAL
LEGAL REPORT
REPORT
Ms. Carter, Associate Counsel, reported receiving a letter and motion to dismiss the lawsuit of Fasco against the district. She said that would get rid of one lawsuit. Mrs. Parks asked when the Board would get a quarterly report on the legal expenditures. Ms. Carter said the Board will get a yearly report on Monday, and it will be broken down so that the Board can see what the activity was in the fourth quarter, but they would also get the chance to see what kinds of expenditures were made over the course of the year. TREASURER
REPORT
TREASURERS REPORT
Ms. Henry, Treasurer, presented a routine treasurer's report. (A copy of the written summary report will be maintained on file for five years in the office of the clerk, in compliance with state statutes.) SUPERINTENDENT 1.
REPORT
Discussion regarding the High School Re-Districting Plan. (Dr. George Kimball)
Dr. Crawford gave a brief synopsis of the progress on the high school re-districting, and asked Dr. Kimball, Director of the Information Technology Division, to give a report regarding the re-districting of the high schools for the 1998-99 school year. Dr. Kimball gave a brief overview of the plan. One of the biggest changes discussed would be the proposal to make Northeast High School a magnet school like the Classen School of Advanced Studies. He said they planned to expand the bio-med program, and noted they have more applications for that program for next year than ever before.
Mr. Bogle asked if we are approaching population capacity in any of the schools. Dr. Kimball said as Northeast becomes a magnet school with applications throughout the district as a sixth through twelfth configuration, some of the numbers will be changed as Northeast goes from a projected enrollment of 193 to a projected enrollment of approximately 875. He noted that, in all probability, these will come from the other high schools, which will reduce the enrollments at those schools.
29
DISCUSSION REGARDING HIGH SCHOOL RE-DISTRICTING
r
536
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 .M-28
SUPERINTENDENT'S REPORT
(continued)
Mrs. Parks asked what happened to change the projected enrollment at Dr. Kimball said a U.S. Grant High School from 48% minority to 37%. great dealing of transporting of students occurs from the Northeast quadrant of town out to the other high schools. He noted the returning of a number of students to Douglass because of the neighborhood attendance area would subsequently reduce the percent minority at Grant. Mrs. Parks asked what the rationale was in choosing the elementary feeder schools to the different schools. Dr. Kimball explained how the areas were drawn taking into consideration the proximity of some areas to magnet schools. Mrs. Parks said some of the schools appeared to be closer to other schools than the ones they were feeding into. Mrs. Parks asked if the money received for alternative schools would in any way change the enrollments of the high schools and middle schools. Dr. Kimball said they could do some analysis to look at this. He said the number of students they hope to have in alternative school situations are the ones presently on the street.
Dr. Crawford affirmed that many of the students that will be assigned to the alternative schools are not now in a school setting, but are on the street as Dr. Kimball mentioned. He noted also that many of the students in the alternative schools will come from the middle schools, not high schools. Another factor he mentioned was that the SAGE program no longer exists, so those students will need to be assigned somewhere, and the alternative schools that are being designed will allow students to enter those programs for awhile to be rehabilitated and then move back to their regular school setting.
Mrs. Parks said many of the students that are in the alternative schools now are students in the public schools. Dr. Kimball said undoubtedly attendance at alternative schools will slightly reduce the populations at high school and middle school campuses. Mrs. Parks suggested they might want to look at the distances students will have to travel and play with those figures.
the
Mr. Walker asked if there was any consideration to make Southeast a sixth through twelve school like Classen and Northeast. Dr. Crawford said they felt with the capacity being what it is at Southeast High School, the need will be large enough there that they will not be able to use that facility for grades 6, 7, and 8. Mr. Walker asked where the students attending Southeast will have gotten the background to go there. Dr. Crawford said many of the students in those type programs come nearer beginning at the freshman and sophomore level than some of the other magnet programs. Dr. Kimball explained that the intent of the middle school grades at Classen were in preparation for the International Baccalaureate Program. He said to arrive at that school as a ninth grader without the advanced classes necessary would not allow for those children to be successful in a tough International Baccalaureate Program. He said that same type of reasoning is why we are proposing to make Northeast High School a sixth through twelfth grade program. The harder middle school classes will allow for more advanced preparation of the high school grades. In response to a question from Mr. Walker, Dr. Kimball said the classes at Southeast are not such that they need to tie in at an earlier level. He noted there is a capacity problem with the building and to incorporate 6 through 8 would involve reducing the other amount of grades. He said it could, perhaps, be phased in if the need is there, and they would have smaller classes at each grade level. He noted that Southeast is proposed to be a true magnet school with applications throughout the district and will no longer have a statement or declaration on the application stating that preference is given to any Board district.
Mr. Walker asked if they would be allowing seniors to grandfather into to-the school they are presently attending. Dr. Kimball said all those decisions such as transportation, grandfathering, activity buses, etc., will be decided by the Board. Dr. Kimball said they would need a decision to proceed with this by December of this year in order to implement it for the 1998-99 school year.
Mr. Bogle requested that in a future meeting. Dr. Kimball bring a map showing the middle school attendance zone so they can get some sense of the relationship of the middle school attendance zone to the maps that were shown tonight. 30
537
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-29;
SUPERINTENDENT'S REPORT
(continued)
Mrs. Parks commented she was delighted to know they are going to move in the direction of making Northeast High School a bio-med center. Dr. Crawford noted that the enrollment in the bio-med program had really increased in the last year or so, and next year's projection is another fantastic increase. Mrs. Parks stated it is an excellent opportunity for students who are interested in the health sciences to have that one-on-one experience with the physicians at the Health Science Center. Mrs. Silver asked how many sixth through eighth graders were being projected for Northeast High School. Dr. Kimball said he did not have those figures, but it would be slightly less than half. He said he would provide the figures for the Board.
Mr. Walker asked someone to explain to him the curriculum at Southeast High School. Dr. Sconzo said the technology program at Southeast focuses on four technology programs. He said it's instructing students on the use of technology in,the fields of aviation, manufacturing, communications, and transportation.
Mr. Bogle noted he was excited about the concept of the magnet school at Northeast High School. He felt staying in a science-related area would enhance the opportunity to develop programs for students at the medical center. 2.
Discussion of the Alternative Education Plan for the 1997-98 school year. (Dr. Guy Sconzo)
Dr. Crawford stated there may be a facility available in the city that might be affordable for the district and might enable us to proceed on a little different path for an alternative school. He said they were not able to divulge the site or the name of the facility at this time. In addition to that, he said the Foster Estes site might be available for an alternative setting or some funds might be garnered from that school that would enable us to purchase the site mentioned previously. Dr. Sconzo gave a report on the alternative education plan. He noted Dr. Sellars will have the responsibility of administering all of the alternative education programs in the district, and expressed appreciation to him for that. Dr. Sconzo said the plan is really a combination of two kinds of programs. One relates to existing alternative programs in the district, specifically Emerson Alternative High School and the Alternative Middle School located at the Harrison School facility on Britton Road. He stated they are proposing portions of the grant dollars to further enhance those programs and expand them to serve more students by going to split-session arrangements. He noted these existing programs will start at the first of the school year. He added the plan also includes new alternative programs which will not start until the beginning of the second quarter which is November 3. He stated new programs being proposed are the Prevent intervention Program, which is a before and after school alternative to out-of-school prevention program. He said this will be located at four different existing high school sites since it's a before and after school functioning program. He noted it would minimize transportation because the locations would be geographically located to cover four quadrants of the district. In addition. Dr. Sconzo said they are proposing a home-based program for students in grades nine through twelve who really require for some period of time, home-based instruction. He said this is proposed to be done in cooperation with the University of Oklahoma through the grant. Dr. Sconzo continued that with and through the cooperation of the Integris Health Systems, and not using any of the grant funds, an alternative ed program for fourth and fifth grade students. He said much of the staffing and support services in terms of staffing will be Integris employees. He said they would initially propose housing this at the Burbank School facility, but continuing to investigate alternate sites.
By way of new programs. Dr. Sconzo said they were proposing using some of the alternative money to expand the already approved contract with the Dunjee All School Association. He said this would enable them to serve more students than was anticipated and approved in the contract the Board acted on earlier. 31
DISCUSSION OF ALTERNATIVE EDUC. PLAN 97-98 SCHOOL YEAR
f
538
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-30
SUPERINTENDENT'S REPORT
(continued)
He said they were also proposing using some funding in cooperation with a number of local agencies that have been brought together as a coalition by Justice Alma Wilson. He said these agencies will offer an alternative ed program for middle school students, primarily, but not exclusively targeting students referrals from Jackson, Harding, and Moon Middle Schools. The final program Dr. Sconzo presented was a program called SAVE that targets eleven and twelfth grade students. It is a half-day academic and half-day vocational program at Metro-Tech. He said they are attempting to pursue the possibility of obtaining a facility that would house this program as is noted in the plan. If this is not successful, they would propose to house it at one of the existing high schools and the program would function as an after school program. The students would either attend the afternoon Metro-Tech session, then come to the high school for a three-hour academic session or start at the high school for the after school academic session and enroll for an evening program at Metro-Tech.
Mrs. Parks asked what would be the thrust, mission, and focus at the school for fourth and fifth graders. Dr. Sconzo said this is a new element putting in place a much-needed alternative program for elementary students. He said the program is set up to serve this age students who have been exhibiting at-risk behavior through their academic work or lack thereof, and students who, according to research, are exhibiting behaviors that would tend to lead toward serious gang involvement or serious truancy problems. These students, when identified, would be brought to this program where they can receive more extensive guidance and counseling services through Integris. He noted where the partnerships are concerned; such as, Integris, Dunjee, Justice Wilson and the coalition of agencies, at some point, with the Board's approval of this plan, they would have to come back to the Board with specific contracts with those agencies for you to act on before those programs could proceed. He said participation in the fourth and fifth grade program would be district-wide. Mrs. Puckett said she thought alternative education was mostly for violent, disruptive student, but that did not seem to be correct. Sconzo said it is also for students who for a variety of reasons are successful in the traditional school setting. One example he gave a child who is truant.
the Dr. not was
Mrs. Puckett asked if the non-violent, non-disruptive, but maybe poor performing, or low self-esteem type student, is being adequately served in the traditional school setting. Dr. Sconzo said the intent is to serve those children and serve them well in traditional school settings. He noted what makes this difficult for some school children is the student/teacher ratios that are involved are much larger than typically characterizes alternative ed.
Mrs. Puckett asked if any thought has ever been given to spending some of these dollars on lowering student/teacher ratio. Dr. Sconzo said legislatively, that would not be possible. Mrs. Puckett said she did not mean these dollars, but just in general. Mr. Walker asked if these dollars had to be spent on programs and not on facilities. Dr. Sellars responded they could not use any funds to purchase or remodel facilities as such. He said you could move a wall, buy furniture, computers, desks, etc. He noted one of the things known about these particular children is that it's not just class size, but school size that's a real problem. He said all of these children are hbt violent children, but are experiencing difficulty in one way or another. They are at risk of not graduating from high school. He noted he did not think we have to say, "You're an at-risk child." He reported they are thinking of changing the name of Emerson Alternative School to Emerson Secondary School. Mr. Bogle asked when we can make application, and when do we expect to hear about the grants? Dr. Sellars said it would be immediately, and he hoped they could walk it through. He noted the State Board had approved the application on Thursday of last week and all they have to approve now is our plan. He said he was confident we would be approved for these programs.
Dr. Crawford noted they would ask the Board for a decision, possibly as early as next week. 32
539
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 :M-31
SUPERINTENDENT'S REPORT 3.
(continued)
Discussion regarding the Foster Estes property.
Dr. Crawford stated the Foster Estes property would make an excellent location for an alternative program, however we do have a lease-purchase agreement with Metro-Tech on that facility. He said Metro-Tech seems quite earnest in their efforts to negotiate with us on the acceleration of the payment on that facility. He noted if we can continue to negotiate with them and come to a favorable conclusion the Board would be quite pleased. Also, the accelerated payment might enable us to have some funds available to purchase some other site for either alternative school sites or some other purposes. He noted they would keep the Board apprised of this matter.
PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A -O)
MOTION: SECOND:
Michael Carter Terri Silver
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH 0 AS LISTED ON THE FOLLOWING PAGES VOTING ON ITEM L SEPARATELY, AND AMENDING ITEM M AS LISTED BELOW. ROLL CALL
DISCUSSION REGARDING FOSTER ESTES PROPERTY
Mrs. Silver, Mrs. Parks,
aye aye
Mr. Mr.
Walker, Bogle,
aye aye
R. #231 MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH 0 - VOTING ON L SEPARATELY
MOTION CARRIED 4-0.
Mr. Carter left the meeting at 10:15 p.m. and Mrs. Puckett left at 10:17 p.m. before the vote was taken. #232 APPROVAL OF ITEM L
Vote on Item L: ROLL CALL
Mrs. Silver, Mrs. Parks,
aye aye
Mr. Mr.
Walker Bogle,
aye no
MOTION CARRIED 3 aye, 1 no. A.
Approval of Agreement: Hearing Center.
University of Oklahoma/Kevs Speech and
Approval of an agreement between the Board of Regents, University of Oklahoma, and Independent School District No. 89 for special education hearing evaluations, screenings, and maintenance of audiometric equipment with the Keys Speech and Hearing Center, University of Oklahoma. (Dr. Guy Sconzo)
B.
Renewal of Agreement: Michael Lacy to Provide Special Education Psychological Services. Renewal of an agreement between Independent School District No. 89 and Michael Lacy, to provide special education psychological services. Fee is $35/Hour for services rendered and .28/mile for in-district travel only. (Dr. Guy Sconzo)
C.
Renewal of Agreement: Kimberly Dixon to Provide Special Education Psychological Services. Renewal of an agreement between Independent School District No. 89 and Kimberly Dixon, to provide special education psychological services. Fee is $35/Hour for services rendered and .28/mile for in-district travel only. (Dr. Guy Sconzo)
33
APPROVAL OF OffiEMENT )K/KEYS SPEECH & lEARING CENTER
RENEWAL OF AGREEMEI 4ICHAEL LACY TO PROVIDE SPEC. EDUC PSYCH. SERVICES
RENEWAL OF AGREEMEI KIM DIXON TO PROVE SPEC. EDUC. PSYCH. SERVICES
r 540
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-32
PURCHASING AND GENERAL BUSINESS AGREEMENT WITH CITY TO PROVIDE CROSSING GUARDS
D.
AGREEMENT WITH EAGLE RIDGE INSTITUTE AS SUPPORT GROUP TO PROVIDE INTERVEN SERVICES
E.
AGREEMENT WITH WANDA POWERS AS SUPPORT GROUP FACILITATOR TO PROVIDE INTERVENE SERVICES
Agreement with City of Oklahoma City to Provide Crossing Guards. Approval of an agreement with the City of Oklahoma to provide crossing guards at designated locations within the city. District to reimburse the city for one-half of the wages paid to crossing guards, or any substitutes hired by the city, who are placed at the designated crossing guard locations. Expenditure not to exceed $22,770 for the 1997-98 school year. (Dr. Sconzo) Agreement with Eagle Ridge Institute as a Support Group Facilitator to Provide Intervention Services.
Approval of an agreement between Independent School District No. 89 and Eagle Ridge Institute as a Support Group Facilitator to provide intervention services. Expenditure not to exceed $54,000 for two (2) Support Group Facilitators for services rendered. (Dr. Guy Sconzo) F.
Agreement with Wanda Powers as Support Group Facilitator II to Provide Intervention Services. Approval of an agreement 89 and Wanda Powers as a intervention services. services rendered. (Dr.
AGREEMENT WITH G. BENNIE GOLDWIRE AS SUPPORT GROUP FACILITATOR TO PROVIDE INTERVEN. SERVICES CONFIRMATION OF H. GRANT APPLICATION COMPREHENSIVE BILINGUAL EDUC. PROGRAM
APPROVAL TO PEACE ORDERS FOR SERVICES DURING 97-98 SCHOOL YR.
(continued)
I.
between Independent School District No. Support Group Facilitator II to provide Expenditure not to exceed $30,000 for Guy Sconzo)
Agreement with Bennie Goldwire as Support Group Facilitator to Provide Intervention Services. Approval of an agreement between Independent School District No. 89 and Bennie Goldwire as a Support Group Facilitator to provide intervention services. Expenditure not to exceed $27,500 for services rendered. (Dr. Guy Sconzo)
Confirmation of Grant Application; U.S. Department of Education for Comprehensive Bilingual Education Program.
Confirmation of a grant application to the U.S. Department of Education for a Comprehensive Bilingual Education Program. Receipt of grant is a total of $1,480,000 over the next five (5) years, at approximately $300,000per year. Model programs will be developed at Shidler and Wheeler Elementary Schools. (Dr. Guy Sconzo)
Approval to Place Orders for Services During 1997-98 School Year. Approval to place orders for services to be used at various locations and schools during the 1997-98 school year. Prices paid or discounts received to be based on response to invitations for quotations to the following companies: (Mr. Belphry Dean)
Asphalt Automotive/Truck Batteries Concrete, Limestone, Sand, Top Soil & Sacked Material: Elevator Service Fire Extinguishers Library Books
Magazines & Periodicals Maintenance Contract (Mainframe) Maintenance Contract (PC) Maintenance Contract (Professional Devel.) Office Machine Maintenance
T.J. Campbell Construction Interstate Batteries of OKC Dolese Brothers Company
American Elevator Company GLM Fire & Safety Equip. Brodart Company Baker & Taylor Cox Subscriptions International Bus. Mach.
United Systems (DistrictWide) United Systems (Lab) Oklahoma Business Machines Charlie Barker Capitol Hill Typewriter A.B. Dick Products Company Industrial Welding & Tool Supply Pitney Bowes Independent Occupational Health Center
Oxygen, Nitrogen, Argon, C02, and Acetylene Postage Processing System Pre-Employment Physicals, DOT Drivers' Physicals and Drug & Alcohol Testing (Full Service) Houchen Bindery Rebinding Library Books 34
541
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-33
PURCHASING AND GENERAL BUSINESS
(continued)
Rebuilt Long Blocks & Diesel Engine Rebuilding Rebuilt Transmissions
Tires/Tubes
Buddy Rice Engine Aamco Transmissions Bill's Transmission Srvc. Suchys Automotive Srvc. Joe Esco Tire Company T & W Tire GCR Truck Tires Rich Tire Company Treadco, Inc.
Approval of Activity Fund Subaccount Expenditures for 1997-98 School Year.
Codes,
Revenues,
and
Approval of the Activity Fund subaccount codes, revenues, and expenditures for the 1997-98 school year, as shown on the following pages. (Nick Kelly)
u
35
APPROVAL OF ACT. FUND SUBACCOUNT CODES, REVENUES, EXPENDITURES FOR 97-98 SCHOOL YEAR
542
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-34
PURCHASING AND GENERAL BUSINESS
(continued)
Activity Fund Sub-Account Codes 801 802
General Activities General-Special
804 805 806
Student Supply Fees Library Account General Refund Subaccount Adult Education General Refund Subaccount Day-Care Tuition Fees General Refund Subaccount Preschool Tuition Fees General Refund Subaccount Kindergarten Tuition Fees
807 808
809
816 817 818 819
General Refund Subaccount Community Education Tuition General Refund Subaccount Driver’s Education Tuition General Refund Subaccount Summer School Tuition General Refund Subaccount Lost Textbook Fees General Refund Subaccount Lost Library Book Fees Clinic Gifts and Donations Grants Registrar
821 822 823 824 825 826 827 828 829
Athletics Athletics-Reserve Girls-Basketball Girls-Golf Girls-Soccer Girls-Softball Girls-Swimming Girls-Tennis Girls-Track
831 832 833
Girls-Volleyball Boys-Basketball Boys-Baseball
811
812 813
814 815
97
36
834 835 836 837 838 839
Boys-Golf Boys-Soccer Boys-Softball Boys-Swimming Boys-Termis Boys-Track
841 842 843
Boys-Volleyball Boys-Wrestling Boys-Football
845 846 847 848 849
Gyrrmastics Aerobics ! Physical Ed Intra ! Extramural Rodeo Club Athletics-others
851 852
FBLA DECA
854 855 856 857 858 859
VIGA FHA FFA ICE HERO FTA
861 862 863 864 865 866 867 868 869
Secretarial Club Business Education General Refund / Shop Shop - General Auto Mechanics Woodwork Metalwork Mechanical Horticulture
871 872 873 874 875
Drafting Cosmetology Carpentry Industrial Arts Home Economics
543
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-35
PURCHASING AND GENERAL BUSINESS
(continued)
Activity Fund Sub-Account Codes cont.. 876 877
Child Care High Tech Workshop
879
Vocational Dept.
881 882 883 884
Cheerleaders-Varsity Cheerleaders-J.V. Cheerleaders Pon Poms
886 887 888 889 890 891 892 893 894 895 896
Pep Club “0” Club Flag Club Twirlers ATAE Club Yearbook-Elementary Yearbook-Middle School Yearbook-High School Athletic Dept. Account Newspaper Journalism Club
901 902 903 904 905 906 907 908 909
Class of 1995 Class of 1996 Class of 1997 Class of 1998 Class of 1999 Class of 2000 Class of 2001 Class of 2002 Class of 2003
911 912 913 914 915 916 917
Human Relations-Brotherhood Club Black History Club Native American/Indian Education Close-Up Interact Key Club PTSA
98
37
921 922 923 924 925 926 927
Student Council SADD Student Store FCA Drug Use Prevention ROTC ROTC-Special
929
Builder’s Club
931 932 933 934 935 936 937 938 939
Chi Alpha Mu Mu Alpha Theta National Honor Society National Arts Society Odyssey of the Mind Peer Mediation Alumni Club Scholarships Presidential Academic
941 942 943 944 945 946 947 948 949
Band Band-Special Choir Choir-Special Orchestra Orchestra-Special Project Heartland Academic Decathlon Fine Arts Department
951 952 953 954 955 956
French Club German Club Latin Club Russian Club Spanish Club Intemational/Multi-Cultural Club
958 959
Gifted/Advanced Placement Travel Funds
961 962
Math Club Science Club
544 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-36
PURCHASING AND GENERAL BUSINESS -
(continued)
Activity Fund Sub-Account Codes cont. 963 964 965 966 967 968 969
Language Arts Club Computer Club Bio-Med Activities/Club Super Scholars-GEMS Young Astronauts Social Studies Club Scholastic Testing
971 972 973 974 975 976 977 978 979
Art Club Speech Club Drama Club Debate Club Thespians Modem Dance Young Talent Visual Arts Chess Club
981 982 983 984 985 986 987 988 989
Hearing Impaired Learning Disabled Emotionally Challenged Emotionally Disabled Visually Impaired TMR Team Management Administrative Account Staff Development Services
991 992 993 994 995 996 997 998 999
Faculty Account Asian Refugee Services Legal Expenses Reserved Refugee / Asian Student Services Office Assistants Counselors Team Management Council Parent/Booster Account
99
38
545 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 H-37
(continued)
PURCHASING AND GENERAL BUSINESS
Activity Fund-Raisers Advertising Sales Aluminum ean drive and other collections of recyclable items Bazaars Book fairs, Book sales Car Wash Checking, Savings interest Commissions Dances and Carnivals Donations, Gifts Dues and Fees Faculty cookbooks (Faculty Account) Gate receipts and Ticket sales Grants and Scholarships Jump Rope for the Heart, American Red Cross, ETC. Newspapers and Newsletter sales Operation of Preschool/Day Care facilities Operation of Latch-Key facilities Operation of student stores, concession stands, and other food sales Operation of vending machines Payments from students which are remitted to pay for specific items Prom Bids Promotional Athletic events School pictures and yearbooks School sponsored dinners Senior assessments Supply Fees Student Identification Student Payments Student Performance of Services Student sales (Fund-Raiser Supplies) Summer School Tuition Test Fees Ticket Sales (movies, plays, assemblies, etc) Tournament entry fees Tuition fees collected Transportation fees collected
100
39
546
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 H-38
PURCHASING AND GENERAL BUSINESS
(continued)
Activity Fund Expenditures Artist-in-residence program expenses Assemblies/speakers Assertive discipline program expenses Athletic equipment and supplies Athletic event officials, workers and security Bank Charges Banquet/reception expenses Camp Fees (cheerleading, student council, football, etc.) Cards, Flowers, and staff social activities form faculty account Classroom Equipment Classroom supplies, materials and books Class/Club Clothing Class/School sponsored field trips and out of town trips(senior trip, etc.) Clothes for needy students when money is donated (coats, shoes, etc.) Club/Organization refreshments, parties, luncheons, picnics, etc. Contest entry fees Contributions when money is raised for a specific cause(Jump Rope for the Heart, etc.) District reimbursements for fees collected(All General Refund Subaccounts) Educational trip expenditures (zoo, Omniplex, etc.) Expenses relating to competition or show held for students(science fairs, track meets, band contest, etc.) Faculty cookbook expenses (from faculty account) Faithful performance and honesty blanket bond Film and Development Expenses (School pictures, yearbook) Films and Videos Fund Raising Expenses Graduation Expenses Grant/Publication writing services Homecoming expenses Legal expenses Library Books, periodicals, and newspapers Marquee Nurse’s clinic supplies Odyssey of the Mind program expenses Office equipment Office supplies Open House Expenses Physical education equipment Playground equipment and supplies Postage Preschool/Day Care/Latch-Key operation Printing expenses 101
40
5lil
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-39
PURCHASING AND GENERAL BUSINESS
(continued)
Activity Fund Expenditures cont... Professional Publications Prom expenses Refunds Rental fees for student use of facilities Rental/Lease of equipment(pagers, copiers, fax machines, postage machines, telephones, etc.) Repairs and maintence (student and office equipment) Ribbons, trophies, plaques and awards Sam’s card expenses Security Service projects Specialized teaching materials for classes and clubs(home economics, welding, horticulture, band, computers, etc.) Staff development expenses Student club/organization dues and fees Student development expenses Student display case expenses Student production expenses(plays, concerts, etc.) Student store and concession expenses Student scholarships Student transportation expenses Student uniforms and accessories Student workshops and conventions Test fees and materials Vending machine supplies Young astronaut program expenses
102
41
548
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 N-40
PURCHASING AND GENERAL BUSINESS K.
(continued)
Approval of A la Carte Food Prices Recommended for 1997-98 School Year.
Approval of the a la carte food prices recommended for the 1997-98 school year, as shown on the following pages. (David Remy)
42
549
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-41
PURCHASING AND GENERAL BUSINESS
(continued)
jSISSiSSKSSSOSl
.. 50V Xtohiinui^j
Butter Of Oleo
Chili W cup
Fruit
Crackers (pkg.)
Cookie #16 Dipper (giant)
Fruit Drink (8 oz.)
Foam Cop
Fruit Juice 4 oz.
(Srandma’s Big Cookies
Jelly
Little Debbie Chocolate Chip Cookies
Grandma’s Snack Cookies
Mustard, Catsup, or Mayonnaise
Little Debbie Honey Bun
‘
PrxminmJteios - Ice Cream IOC
Graham Crackers Flavored Salad Dressing
Cereal (Hot or Cold)
Melba Toast
Cheese
Toast
Sandwiches, Belle Bar, Krunch Bar, Kg Shot, Megabite, Rainbow Freeze Bar, Bombstick, Doble Fudge Bar, Neopolitan Sandwich, Hom^nade Ice Cream Cups, Fhdge Blast
Iced Tea wZl Free Refill
Chips - Middle Schools
Sausage Links (2)
Dill Pickle
Sausage Patty Side Salad
Bread
Tre Cream - Standard Items . Chocolate Fudge Bar. Banana Fudge Bar, Twin Pop, Mooo Bar, Dream Bar, Grizzly Bar, Frozen Fruit Cup, Ice Cream Cup
Cookie #30 Dipper (medium)
Milk 16 pint
Texas Toast
Nacho Cheese Sauce M cup
Grandmas Fat Free Bar
Pancake (2)
Nabisco Assorted Cookies
Sandwich Cookies Usance)
Sausage-in-a-Biscuit
Cheese Slice
Snackwell Chocolate Chip Cookies
Sausage-in-a-Pancake
Coffee
Snackwell Vanilla Creme Cookies
Gravy (U cup)
String Cheese
Breakfast Bagel
Litde Dehhie-Assoited Snacks and Cookies
Waffle (2)
Slush Puppy
ISC
Cookie #40 Dipper (small)
20C
Snackwell Fat Free Devils Food
Vegetable
1
Soft Pretzel
30(
Biscuit
Break&st Doughnut
Cinnamon Toast
Canned Drink
Water
Chips - High Schools
1
Hashhrown
Cinnamon Roll
Hot Roll
Dessert
Fruit Drink (16 oz,)
French Toast
104
43
I
550
PURCHASING AND GENERAL BUSINESS
(continued)
A LA CARTE PRICES ' Eirtrees $l>()0 (continued).
Barbecue on a Bun
Meatloaf
Chicken Nuggets
Nacho Supreme
Chili
Pizza
Corn Dog (1)
Polish Sausage/Bun
Grilled Cheese Sandwich
Soft Taco
Hot Dog
Spaghetti
Peanut Butter & Jelly Sandwich
Stuffed Baked Potato
Rib Pattie
Turkey Pot Pie
Vegetable Soup
Vegetable Soup/Grilled Cheese
Beef Stew
\ Chicken Breast Sandwich
Burrito
Chicken Fajitas
Chef Salad
Chicken Fried Steak Sandwich
Chicken
Cold Sandwich
Chicken Fried Steak w/Gravy
Contract Pizza
Chicken Strips
Hamburger (3 oz.) (cheese extra)
Chili Mac
Rib Sandwich
Chili Pie with Cheese
Corn Dogs (2) Egg Roll
Fish
Bean Burrito
Footlong
Beef Burrito
French Bread Pizza
Chicken Burrito
Hamburger (2 oz.) (cheese extra)
Combo Burrito
Hot Link on Bun
Lasagna
105
44
551
Secondary Schools
Combination Value Deals $2.00 (Served with chips and choice of orange juice or fruit drink)
1. Cold Sandwich 2. Hot Link on Bun 3.
Rib Sandwich
7.
Chicken
4. Cheeseburger 5. Footlong 6. Chef Salad
Combinations
1.
2.
Contract pizza and choice of drink Chili Cheese Nachos and choice of drink
106
45
552
M-44
HANGE ORDER #1 ATEWOOD ELEMENTARt J MCNITT CONST.
PPROVAL TO TJRCHASE LIGHT IXTURES, RETj ATED TEMS STAR SPENCER IGH SCHOOL
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
(ITEMS L-0 RELATE TO BOND ISSUE PROJECTS)
Change Order Construction)
Gatewood
#1:
Elementary
School
(KJ
McNitt
Approval of Change Order #1 resulting in an increase in the amount of $14,390 in the contract with KJ McNitt Construction, Inc. for HVAC and related electrical work at Gatewood Elementary School. Change order is due to the deletion of fire dampers, enclosure of duct work, electrical service upgrade, installation of unit heaters, bookcase rework, installation of convenience outlets, and lowering of existing water line. (Joe Reynolds)
M.
Original Contract Sum Net Change of C.O. #1 Total Adjusted Contract Price
$ 287,000.00 14,390.00 $ 301,390.00
Project Budget
$ 420,629.00
831-105-4700-450-000-0000-000-240 (Bond Fund Account) 821-105-4700-450-000-0000-000-240 (Building Levy Account)
$
10,127.00
$
4,263.00
Approval to Purchase Light Fixtures, Related Items for Star Spencer High School. Approval to purchase light fixtures and related items on a fixed price basis for Star Spencer High School in the amount of $33,103.55 (Bond Fund). Ten (10) quotations were mailed and seven (7) quotations were received. (Joe Reynolds)
Consolidated Electrical Dist., Graybar Electric Company, Inc Hunzicker Brothers, Inc. Total
$
3,120.50 28,065.45 1,917.60 $ 33,103.55
Inc
These expenditures, based on fixed prices for Star Spencer High School and per unit prices for various sites, will be charged to the appropriate accounts for the Bond Fund Account 831-2620-610-000-0000-00 -GPU. HANGE ORDER 7/1 EWEY ELEMENTARY IR COND. SERVICES
N.
Change Order Services)
#1;
Dewey
Elementary
School
(Air
Conditioning
Approval of Change Order #1, resulting in an increase in the amount of $5,222.00, in the contract with Air Conditioning Services for HVAC related work at Dewey Elementary School. Change order is due to the need to enclose exposed vertical duct work in seven (7) second floor classrooms. (Joe Reynolds) Original Contract Sum Net Change on C.O.#1 Total Adjusted Contract Price
$ 241,000.00 5,222.00 $ 246,222.00
Project Budget
$ 278,911.00
This expenditure in the amount of $5,222 is to be charged to Bond Fund Account 831-105-4700-450-000-0000-000-185. HANGE ORDER 7/1 ING ETjEM. ESTFAHL CONST. 0.
Change Order #1; Company)
King Elementary School
(Westfahl Construction
Approval of Change Order #1, resulting in an increase in the amount of $3,643.33, in the contract with Westfahl Construction Company for HVAC related work at King Elementary School. Change order is due to the need to enclose exposed vertical duct work in five (5) second floor classrooms. (Joe Reynolds) Original Contract Sum Net Change on C.O.#1 Total Adjusted Contract Price
$ 266.700.00 3,643.33 $ 270,343.33
Project Budget
$ 289,869.00
This expenditure in the amount of $3,643.33 is to be charged to Bond Fund Account 831-105-4700-450-000-0000-000-283. 46
553
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PURCHASING AND GENERAL BUSINESS
(continued)
DISCUSSION Mr. Walker asked in regard to the contract for crossing guards, who decides where the crossing guards are placed. Dr. Moore responded that is primarily done by the Police Department. Mr. Walker said Wilson School had asked for a crossing guard last year and were told they were all used up. Dr. Moore said they will allow the district to make recommendations, but the final decision will be based on how they perceive the best assignments to be. Mrs. Parks said Willow Brook Elementary School had requested guards for that school last year, and she thought they had authorized someone to contact the Midwest City Police to see if an agreement could be reached with them. Dr. Moore said he did recall the time she was referring to and that is something that they could look at. If the intersection near the school is such they need crossing guards, they could see if they could get them assigned. Mrs. Parks noted they really were needed there. Dr. Moore said he would check into it.
Mr. Walker asked about item M, regarding light fixtures for Star Spencer High School. Mr. Cross explained that this was part of the Bond Issue Project, and the money was distributed by site in 1995 to establish the budget for each individual school.
Mrs. Parks mentioned there were two recommendations in this item M. She said they were requesting lights for Star Spencer and recommend approval for light fixtures as needed. She noted they were asking for a blank approval on the second part. Dr. Crawford noted the second recommendation was only to set the unit price. They were not asking the Board to approve the purchase of anything else besides the fixtures for Star Spencer.
Mrs. Parks asked about the change order for Gatewood School, and what was going to happen to the equipment not being used at that school. Mr. Joe Reynolds, District Architect, explained that they had no plans for the existing equipment at Gatewood. He said it would remain in place. He said the change order was to make some corrections in the work they needed to do to proceed with the project. Mr. Rob Elliott, Architect, said when the Gatewood project was bid initially, it was way over the budget. He said they could not afford to go that way on boilers and chillers and unit ventilators, so that had to change to a different system. Dr. Crawford noted when they let the contract on the Gatewood Annex it was more than two years ago, and they were totally using boiler/chiller technology. He said since that time they have changed their strategy and the unit ventilator equipment is not needed.
Mr. Bogle asked in regard to item L, if this change on the ductwork is a client requested change, an oversight in the original design, or what generated this $7,900 change. Mr. Reynolds said it was at least 50% cosmetic, but they also felt it would be a safer environment if they can close the ductwork. In regard to this item, Mr. Bogle noted he was not sure they needed to spend money on appearance at this point, until they get through some of the other projects where they are functional rather than being concerned with appearance. Mr. Bogle asked about the upgrade of the electrical service at the annex at Gatewood. Mr. Reynolds said this was a modification of the electrical service to the annex. On item 4 of this change order, Mr. Bogle asked if the generation of this change was coming from us or from design oversight. Mr. Reynolds said the installation of unit heaters in'the boiler room was left out of the plans, but it would have to done anyway. Mr. Bogle requested that item L be voted on separately. In regard to item M, Mrs. Parks asked approximately how many light fixtures and related items were being talked about. Mr. Reynolds said he thought there were eleven schools listed in the bond agenda to have new fixtures. He said they could not come up with a price for the total budget.,. He said they had a unit price for the ceiling, and they were attempting to get the lights at a unit price so they could establish the budget on those schools and go forward with them. Mrs. Parks asked why they were putting this in the item for recommendation for the Star Spencer expenditure. Mr. Bogle, Administrator of Service Center Personnel, responded the best way to buy anything through the purchasing system is on a fixed quantity basis. He said in this attempt, we knew 47
f 554
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-32
PURCHASING AND GENERAL BUSINESS
(continued)
what we needed for Star Spencer High School and took those exact fixtures and said we want a unit price. The next time we do a school that part of the process is done, and we can buy those same fixtures at a unit price and have those installed on a faster basis. Mrs. Parks noted she could understand the need to do this, but asked if there was no estimate of the number of fixtures being talked about. Mr. Reynolds said they would be happy to get the information for the Board. Mrs. Silver asked what the unit price is based on, and if they were given a cut rate because of the size of the purchase. Mr. Reynolds said he was of the opinion they were given a price based on the anticipation of purchasing a certain quantity. Mrs. Silver noted she was very concerned about having this in the bid item because of other litigation, having an anticipated amount and giving the district a price quantity break because they anticipate a larger amount to be bought.
Mr. Bogle asked if they wanted to remove the item and bring it back to another meeting. Mrs. Parks said she was talking about the second part of the item. Mr. Cross, Director of Building and Grounds, noted they could purchase the Star Spencer portion of it and leave the other part, and let bids for the rest of them as we go.
Mr. Walker stated what Mrs. Silver was referring to is that the Board is reluctant to commit to any of these suppliers in advance that we're going to buy a thousand light fixtures. He noted they would then feel they may be required to buy that amount of light fixtures. He said he understood the concept. Mrs. Parks said she was for pulling this part out and going electric work at Star Spencer.
on with the
Mrs. Silver stated she would feel better about this if Legal Counsel took a look at this to make sure before the Board votes on it. She said she had no problem with the Star Spencer part of this. Mrs. Parks said she would like to modify item M to read approval to purchase light fixtures and related items on a fixed price basis for Star Spencer High School in the amount of $33,103.55.
48
555> MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
STATEMENT(S) OF CERTIFICATION
TO:
BOARD or EDUCATION
I hox-eby certify -to the best of my knowledge that the recommendation for expenditure of Bond funds for change Order #1, EfegaXtina in-an JojiraaseAn the_am-ount--0f 514^90, in the contract !tdtk.KJ-McWitt Construction for hvac and related electrical ttork-at Gatewood RXementarY School in the Board of Education Meeting agenda of July 28.-1997 is proper in aiv respects and is within the guidelines for the projects apprwed by\the electors of this district in the October 12, 1993, Brand Election. olds
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of
ljLflh-t_-f-ixt.Ure.s. and related items-en_ a. fixed orice bagla_for^-tag
Bl&fincer_Jiiqh.School in the amount of S33.103.55 fBond Jundl and recommend approval to purchase light flxtures^and related items, og an-a>jaeeAedJ;iasia-baecd pjo, gnit prices accepted per Quotation 8521 from—the vendors ^.istod ,in th? e<>enda in the Board of Education
Meeting agenda of July 28, 1997 is proper in all respects and is within the guidelines for the projecfcsZapp^ved by the electors of this district in the October 12, 1993A Bond\Elect1 to Ids
Date
1 hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change order /i. rg6.mUng-.iiu.en, increase .in^the...amount of ^,2?2.0(l in the contract- with Air Conditioning ____________________ ____ Dewey Ejementarv School in the Board of Education Meeting agenda of JHlZ ?9. .,J-.S92 is proper in all/ respects and is within the guidelines for the projects appxpvc^ bA the electors of this district in the October 12, 1993, pond Election.
Date
IL
TOs
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for change Order #1. i»-Ahe-.amount- of -$3.643.33^ in the ggPiCAgUvith MostfjjiX ____________ -______ fiuKing, fiX,eM,ent.6£y-^,gh99l in the Board of Education Meetj.ng agenda ofis proper in all aspects and is within the guidelines for the projects approv^zWl^the electors of this district in the October 12, 1993, BotiS(Election,
u
49
M-33
556
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-34
PERSONNEL 1.
AND
ENCUMBRANCES
Approval of items la, lb, and Ic as listed below. & Mr. Belphry Dean)
MOTION; SECOND;
(Dr. Vern Moore
Kenny Walker Terri Silver
R #233 MOVE FOR APPROVAL OF ITEMS lA, IB, AND 1C AS LISTED BELOW, DROPPING PAGE MOVE FOR APPROVAL 140 FROM THE ENCUMBRANCE LIST • OF ITEMS LA, IB, AND 1C—DROPPING PAGE 140 FROM ROLL Mrs. Silver, aye Walker aye Mr. ENCUMBRANCE LIST CALL Mrs. Parks, aye Mr. Bogle, aye
MOTION CARRIED 4-0. Approval to Issue 1996-97 Purchase Orders for August, 1997 Payroll.
Approval to issue 1997-98 purchase orders to encumber the following payroll for August, 1997. P.O. NO.
FUND
OCAS CODE
9820005
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
7-11-000-5300-100
$1, 650,000.00
7-21-000-5300-100
$
145,000.00
7-22-000-5300-100
$
200,000.00
7-23-000-5300-100
$
125,000.00
9820006 9820007 9820008
7\MOUNT
Ratification of June, 1997, Payrolls.
Approval for ratification of June, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1996-97 General Fund Salary 1996-97 Building Fund Salary 1996-97 Child Nutrition Services Fund Salary 1996-97 Federal Funds Salary
c.
$ 9,279,296.51 $ 134,669.64 $ 351,530.30 $
662,532.62
Approval of Personnel and Encumbrances as listed on the following pages.
DISCUSSION
Mr. Bogle noted on the encumbrances in the agenda the Board had been notified to remove page 140 from consideration since it is a duplicate. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
50
557
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PERSONNEL AND ENCUMBRANCES
(continued)
Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (22-9800001 through 11-9800809) written during the period 7/1/1997 through 7/21/1997 and purchase orders (11-9714584 through 11-9715052) written during the period of 6/21/97 through 6/30/97. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances
This is to certify that I have received the following encumbrance lists, P.O. # 9714584 to 9715052 and 9800001 to 9800809 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VanD^Burj Internal Auditor
U
51
Date
M-35
558
M-36
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CERTIFIED:
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
Special Services Speech Lang Path
08/19/97
03/03/MA
$25,445.00
Cherryl Barnett
Special Services Speech Lang Path
08/19/97
03/16/MA
31,885.00
Howard Barton
Harding Math Teacher
08/19/97
01/03/BA+
23,405.00
08/19/97
03/03/MA
25,445.00
Southeast SS/LA Teacher
08/19/97
01/05/BA
23,785.00
08/04/97
016/20/MA+
40,120.00
08/19/97
03/03/BA
24,360.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/BA+
24,595.00
Amanda Autry
Jason Blosser
Christine Bond
Special Services Speech Lang Path
Ellen Bradley
Southeast Counselor
Kathyren Brown
Jackson SED Teacher
Yolanda Buckley
Garden Oaks 1st Grade Teacher
Germaine Burd
Rogers Math/Science Teacher
Terry Cawyer
AEF Thunderbird Day Academy Special Ed Teacher
Wanda Cheatham
Webster SED Teacher
08/19/97
03/06/MA
26,410.00
Health Services School Nurse
08/19/97
01/03/BA
23,170.00
Willow Brook EDK/Kdg Teacher
08/19/97
01/03/BA
23,170.00
Christy Cook
Capitol Hill HS Math Teacher
08/19/97
01/03/BA
23,170.00
Deanna Cox
Garden Oaks 4th Grade Teacher
08/19/97
01/09/BA
24,810.00
Edna Clay Marilyn Coleman
112
52
559
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont'd
Jerold Cross
Margaretta Dean Martha Edgin Tina Essary Michelle Finley
Jennifer Foster Cynthia Hamilton
Rolanda ButlerHedge Glenda Hill Melissa Hobson
Annie Horton Neisha Howell Delphia Hughes
Terry Hutchinson Jana Jean
John Marshall Band Teacher
08/19/97
01/20/MA
John Marshall Reading Teacher
08/19/97
01/11/MA+R
26,595.00
Coolidge 3rd Grade Teacher
08/19/97
01/12/BA
25,840.00
Lafayette 4th Grade Teacher
08/19/97
01/03/BA
23,170.00
Garden Oaks 5th Grade Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/12/MA
26,355.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
Health Services School Nurse
08/19/97
01/03/BSN
23,170.00
Webster Title I Lang/Comp Teacher
08/19/97
01/05/BA
23,785.00
Grant Drama/English/ Yearbook Teacher
08/19/97
01/04/BA+
23,610.00
Douglass Math Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
01/12/BA
25,840.00
08/19/97
01/03/BA
23,170.00
Willow Brook 1st Grade Teacher
Coolidge Kdg Teacher
Moon Math Teacher Bodine Kdg Teacher
Star Spencer Instrumental Music Teacher
Capitol Hill HS Science Teacher
113
b
53
$34,050.00
r 560
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 M-38
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont'd Tammy Lawter
Malcolm McCormick
Sandra McKinney Michelle Madole
Paula Meeks Travis Owen
Sharia Paxton Suzanne Payne
Julie Pemberton Paula Pluess
Cheryl Rakowski
Mark Rickard
Amanda Rowley
Cynthia Samuels
Shields Heights .5 Kdg Teacher
08/19/97
01/03/BA
$11,585.00
08/19/97
01/03/BA
23,170.00
Harding Science Teacher
08/19/97
01/20/MA
34,050.00
Rancho Village Primary Teacher
08/19/97
01/03/BA
23,170.00
King Intermediate Teacher
08/19/97
01/03/MA
24,200.00
08/19/97
01/03/BA
27,170.00
Capitol Hill El 08/19/97 Pre-Kdg/Kdg Teacher
01/03/BA
23,170.00
08/19/97
01/16/BA+
27,090.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA+
23,405.00
08/19/97
01/05/MA
12,407.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
Southeast 08/19/97 Vocational/Business Teacher
04/06/BA
26,105.00
Moon ISS Teacher
Grant PE Teacher
Classen Computer Science Teacher
Fillmore 5th Grade Teacher
Adams Primary Teacher
Quail Creek .5 Pre-Kdg Teacher
Webster PE Teacher
Willow Brook 1st Grade Teacher
114
54
561
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME CERTIFIED: cont'd
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
03/03/MA
$17,811.50
08/19/97
03/03/BA
23,170.00
Jackson SLD Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
Webster Language Arts Teacher
08/19/97
01/03/BA
23,170.00
Cherisse Warren
Hawthorne 3rd Grade Teacher
08/19/97
01/04/BA+
23,610.00
Shannon Watford
Star Spencer ISS Teacher
08/19/97
01/06/BA
24,095.00
08/19/97
01/03/BA
23,170.00
Mindy HarrisSilk
Kathleen Stover Talisha Taylor
Larry Tettleton
Kelly Vick
Terri Zielny
08/19/97 Special Services .7 Speech Lang/Path Webster Math Teacher
Harding ISS Teacher
Bodine Kdg Teacher
RETURNING FROM LEAVl ! OF ABSENCE: CERTIFIED:
Horace Mann Transitional-1 Teacher
08/19/97
01/06/BA
$24,095.00
08/19/97
01/07/MA
25,635.00
Kelli Kidd
Sequoyah 4th Grade Teacher
08/19/97
01/10/BA
25,325.00
Lanette Wood
Northwest Classen MR Teacher
08/19/97
03/05/BA
25,005.00
Sandra Breed
Sandra Garrett
Health Services School Nurse
115
55
M-39
562
M-40
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997 F
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
CLERICAL:
ANNUAL SALARY
Veneitra Colston
Emerson Attendance Clerk
08/05/97
130/01
$ 8,741.00
Ruanda Cooper
Grant .5 Counselor's Assistant
08/04/97
120/01
4,214.50
Cherie Crush
Wilson Autistic Assistant
08/19/97
103/06
8,990.00
Telstar 08/05/97 Principal Secretary
125/01
9,373.00
Parmelee SED Assistant
08/25/97
101/03
8,080.00
08/04/97
130/01
8,741.00
Stand Watie 08/05/97 Principal Secretary
125/00
9,489.00
06/30/97
167/01
13,271.00
08/19/97
103/09
$9,576.00
08/19/97 Monroe Bilingual Assistant
103/01
8,021.00
103/05
8,652.00
110/02
8,278.00
Veretta Debose
Tobin Grant
Marilyn Johnson Cheryl Rackley Dee Ann Shook
Grant Library Clerk
Service Center Personnel CNS Personnel Technician
RETURNING FROM LEAVl ! OF ABSENCE:
CLERICAL:
Janice Hansen
Karina Hernandez Dina Machado
Pam Ruiz
Telstar MD Assistant
08/19/97 Columbus Bilingual Assistant
08/14/97
Westwood Media Assistant
116
56
I
563
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
PARENTAL:
CERTIFIED: Darci Miller
EDUCATION:
Creston Hills 2nd Grade Teacher
08/19/97
Garden Oaks Principal
08/01/97
Jefferson LA Teacher
08/19/97
ADMINISTRATIVE:
Delores Parker
CERTIFIED:
Terry Corbett
117
57
M-41
564
M-42 :
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
Jefferson Custodial Worker
07/03/97
ASKNDONED POSITION: CUSTODIAL:
Raymond Ellis,Jr
James Hicks,Jr RETIRING:
Rockwood .75 Custodial Worker
06/23/97
Horace Mann 2nd Grade Teacher
09/19/97
West Nichols Financial Secretary
08/19/97
Jefferson Custodial Worker
06/30/97
CERTIFIED: Glenda Bortle
CLERICAL:
Shirley Klimkoski CUSTODIAL:
Marttie Dotson
EXPIRATION OF EMPLOY MENT PERIOD:
CERTIFIED:
Roy Adams
Daniel Bailey Thea Cain Randy Cates
(NON-C< >NTINUIN6 < CONTRACTS)
Rogers Social Studies Teacher
05/30/97
Southeast Math Teacher
05/30/97
John Marshall LA Teacher
05/30/97
Moon Speech/Drama Teacher
05/30/97
118
58
565
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
EXPIRATION OF EMPLOYMENT PERIOD:
CERTIFIED: cont'd
EFFECTIVE DATE
SITS/ ASSIGNMSNT
(NON-CONTINUING CONTRACTS)
Moon MR Teacher
05/30/97
Virginia Green
Adams PE Teacher
Nathaniel Hollmon
Hoover Computer Teacher
05/30/97
Robin Ingram
Capitol Hill El PE Teacher
Geneva Donnelly
Susan Morrow Ronald Thorson
05/30/97
05/30/97 05/30/97
Webster LA Teacher
05/30/97
Stand Watie Counselor
119
59
M-43
566
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-44
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
Douglass/Assistant Principal
06/20/97
ADMINISTRATIVE:
Marilyn Butorac
PROFESSIONAL-TECHNICAL: Carla Bianchi-Rincon
Hispanic American Student Services/ Bilingual Field Facilitator
06/13/97
Moon/Title I Math Teacher
05/30/97
Susie Esters
King/5th Grade Teacher
05/30/97
Brett Hanlin
Jefferson/LA Teacher
05/30/97
CERTIFIED:
Kimberly Crawford
Vicki Dimmer
Christy Hauck
Kirsten Haynes
Parker/Developmental Delayed Teacher
Adams/MR/SLD Teacher
05/30/97
05/30/97
Jackson/SED Teacher
05/30/97
Ron Hood
Edwards/1st Grade Teacher
05/30/97
Webster/Math Teacher
05/30/97
Kathy Lassiter
John Marshall/LA Teacher
05/30/97
Sara Haynes
Adams/4th Grade Teacher
05/30/97
Latonna Price
Media Services/Media Specialist
06/12/97
Torrey Robinson
King/3rd/4th Grade Teacher
05/30/97
Mitzi Tugman
Bodine/Transitional-1 Teacher
05/30/97
Donna Williams
Capitol Hill El/4th Grade Teacher
Alverzine Miles Keeley Mitchell
Stephen Stanley
Roosevelt/SED Teacher
Northwest Classen/Health Teacher
120
60
05/30/97
05/30/97 05/30/97
567 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-45
PERSONNEL AND ENCUMBRANCES (Continued)
AccordingBoard Policy G—33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
Eisenhower/Kitchen Specialist
07/26/97
Rockwood/Principal Secretary
06/06/97
Parmelee/Media Assistant
06/03/97
CHILD NUTRITION: Deborah Williams
CLERICAL: Sharon Benefield
William Cay
Betty Osburn
Kara Seyler
Moon/SED Assistant
05/30/97
AEF/Positive Tommorrows/CSA
05/29/97
Custodial Services/Relief Custodian
07/03/97
CUSTODIAL:
Vernon Cherry Sheila Cosby
Ebony Currie Yvonne Hulsey
Joe Stripling II
Grounds/Groundskeeper/Relief Custodial Worker
06/20/97
Willow Brook/Custodial Worker
06/25/97
North Highland/Head Custodian
06/17/97
Garden Oaks/Custodial Worker
07/11/97
Mechanic
07/11/97
GARAGE SERVICES:
Gary Brintnall
Michael Henzel
Mechanic
07/01/97
Bus Driver
05/29/97
TRANSPORTATION:
Mark Kenyon
James Martinez
Trainer/Relief Driver
121
61
06/20/97
568
MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-46
(when scheduled)
REPORT
EDUCATIONAL
BUSINESS
UNFINISHED
(NONE) NEW
BUSINESS
(NONE)
CITIZEN S'
COMMENTS
(NONE)
MEMBER S'
BOARD
COMMENTS
Mrs. Parks stated near the end of school last year, the Cosmetology Department at Douglass had indicated they had not received supplies. She said she hoped the item for $375 listed as cosmetology in the Encumbrance List was for that because they had been without these supplies all year. IN
OPEN
MOTION: SECOND: R. #234 APPROVAL OF EMPLOYMENT OF PHILLIP WALLACE, ELVENIA WIGGINS, BARBARY KEITH, CYNTKEA KACAREVICH, & ALICE LOFTIN
SESSION
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENTS: APPROVAL OF THE EMPLOYMENT OF PHILLIP WALLACE FOR THE POSITION OF DEAN OF INSTRUCTION SCHEDULE 12, STEP 10, ANNUAL SALARY $45,264. APPROVAL OF THE EMPLOYMENT OF ELVENIA WIGGINS FOR THE POSITION OF DEAN OF INSTRUCTION, SCHEDULE 12, STEP 06, ANNUAL SALARY $38,605. APPROVAL OF THE EMPLOYMENT OF BARBARY KEITH FOR THE POSITION OF ACTING DEAN OF INSTRUCTION, SCHEDULE 12, STEP 04, ANNUAL SALARY $35,868.
APPROVAL OF THE EMPLOYMENT OF CYNTHIA MACAREVICH FOR THE POSITION OF ACTING DEAN OF INSTRUCTION, SCHEDULE 12, STEP 01, ANNUAL SALARY $31,919. APPROVAL OF THE EMPLOYMENT OF ALICE LOFTIN FOR THE POSITION OF ELEMENTARY PRINCIPAL, SCHEDULE 09, STEP 02, ANNUAL SALARY $33,621. EFFECTIVE 8/4/97. ROLL CALL
Mrs. Silver, Mrs. Parks,
aye no
Mr. Walker Mr. Bogle,
aye aye
MOTION CARRIED 3 aye, 1 no. DISCUSSION
Mrs. Parks commented that money had been allocated for interns and she noticed one of the parties being hired tonight as an elementary principal is not a part of our internship program in the Oklahoma City Public Schools. She noted she hoped we would continue to look at our own interns and use those persons rather than hiring someone from out of the district. She said it had been brought to her attention, and she had turned the matter over to the persons responsible for it. She stated patrons of this district are saying the district is constantly replacing black administrators with white administrators. Mrs. Parks thought the Board should be very sensitive to that. Each place where a black administrator has been replaced, it has been with a EuropeanAmerican. She noted there are no administrators south of S.W. 29th that are African-American in the capacity of a school principal. She emphasized the need to really look at this closely.
\
62
569 MINUTES OF THE REGULAR MEETING OF JULY 28, 1997
M-47 R. #235 ADJOURNMENT AT 10:40 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 10:40 p.m. The motion for adjournment was made by Kenny Walker and seconded by Thelma R. Parks. On roll call, the votes were as follows: Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED. (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness, my hand and seal of this School District this . 1997.
rd of Education (SEAL)
63
570
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,
OKLAHOMA,
89
OF
;M-1
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING,
900 NORTH KLEIN, MONDAY, AUGUST
4, 1997, AT 6:00 P.M.
PRESENT:
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
ABSENT:
None
President Member Vice President Member Member Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
ORDER
CALL TO ORDER
Mrs. Terri Silver called the meeting to order at 6:01 p.m.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Ron Bogle arrived at 6:02 p.m., Mr. Tom Yeargain arrived at 6:03 P.M., and Mrs. Thelma R. Parks arrived at 6:04 p.m.
EXECUTIVE
MOTION: SECOND:
R. #236 EXECUTIVE SESSION 6:01 P.M.
SESSION
Kenny Walker Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs . Mr. Mr. Mrs .
aye aye aye aye
Puckett, Walker, Carter, Silver,
MOTION CARRIED 4-0.
The Board went into Executive Session at 6:01 p.m.
Those in attendance in the Executive Session were Board Members': Ron Bogle, President; Terri Silver, Vice President; Michael Carter, Jennifer Puckett, Tom Yeargain, Thelma R. Parks, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Sam Bogle, Administrator; Tammy Carter, Legal Counsel; Cynthia Reid, Director of Communication and Public Relations; Bruce Day, Attorney; Rod Hagy, Attorney; and Rosa Lambeth, Board Clerk. 64
â– f
571
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
;m -2 IN
OPEN
MOTION: SECOND:
..
EEDRN TO OPEN SESSION 8:14 P.M.
SESSION
Thelma R. Parks Tom Yeargain
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
The Board reconvened at 8:14 p.m.
Mr. Ron Bogle, District 1 Board Member, gave the invocation and led the pledge of allegiance. ITIZENS COMMENTS
CITIZENS' COMMENTS
John E. Shadoan, patron, stated that he had two daughters in the strings program at Classen School of Advanced Studies. He commented that the administration was threatening to limit the musical opportunities of his daughters by re-assigning the string teacher. Judy Fox-Goodrich, patron, applauded the district for hiring a director of performing arts that our district had needed. She said she was told that teachers were selected on a basis of professional credentials, and that parents were promised community involvement. However, in June the strings teacher at Classen School of Advanced Studies was re-assigned without any input from the symphony. She preferred that decisions be made in the best interest of the children in these programs. Richard Laquer, patron, had a daughter in the strings program at Classen and had found out the teacher was re-assigned. He felt that this teacher was in the top 10% in dedication, discipline, and leadership. He stated that letting this teacher be re-assigned, with no reason, in the middle of the summer, posed a policy issue for the Board. The district is faced with the possibility of losing the support of parents with these type decisions. He stated that Classen School of Advanced Studies was advertised as a "special" magnet school. However, by taking good teachers out of the strings program, it will no longer be considered special.
Deborah Wilson, patron, whose daughter also attends Classen School of Advanced Studies, stated that, as a parent, she had been told that she would have a voice in all policy-making decisions regarding Classen; however, this contract had been breached. Her daughter had profited not only in her talent, but also as a person through her association with the teacher of the strings department. The caring and dedication of this teacher was beyond question. BO ARD
MEMBERS'
BUSINESS/COMMENTS
BUSINESS 1.
Recommend approval to amend the Minutes of June 16, 1997, Page 51, Item 1, Citizens Comments, strike the word "preference" and insert the word "orientation." (In accordance with the notice given on July 28, 1997.)
65
572
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
BOARD
MEMBERS' COMMENTS
;M-3
(continued)
Terri Silver Thelma R. Parks
MOTION: SECOND:
MOVE FOR APPROVAL TO AMEND THE MINUTES OF JUNE 16, 1997, PAGE 51, ITEM 1, CITIZENS COMMENTS, TO STRIKE THE WORD "PREFERENCE" AND INSERT THE WORD "ORIENTATION. " ROLL CALL
Mrs. Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #238 APPROVAL TO AMENE MINUTES OF JUNE 16, 1997— STRIKING THE WORE PREFERENCE & INSERTING ORIENTATION
MOTION CARRIED 7-0.
2.
Approval of recommended revisions to Board Policy J-18: STUDENT (Second reading was DRESS CODE, as shovm on the following pages. at the July 28, 1997, Board meeting.)
MOTION: SECOND:
Kenny Walker Terri Silver
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY J-18 STUDENT DRESS CODE, AS LISTED ON THE FOLLOWING PAGES ROLL CALL
aye aye aye aye
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED 7-0.
66
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
R. #239 APPROVAL OF
RECOMMENDED REVISION TO BOARD POLICY J-ie STUDENT DRESS CODE
573
M-4
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
BOARD
(continued)
MEMBERS' COMMENTS
7-30-97 • OKLAHOMA CITY PUBLIC SCHOOLS
J-18
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
STUDENT DRESS CODE The Board recognizes the right of students to express themselves in
the manner of dress.
Students have the right to choose their own provided that such apparel is not
grooming and clothing styles,
disruptive
to
learning
or
discipline.
Community
standards
of
health, safety, and morality shall not be violated nor shall the style of dress disrupt the learning climate of the school. In choosing school attire, students and parents should give strong
consideration
to
the
students in the school.
effect
such
attire
will
Footwear must be worn.
have
upon
other
The wearing of the-
following apparel is prohibited: A.
Cutoffs;
B.
Clothing that reveals the chest, such as net shirts and undershirts; see-through blouses, halters and tube tops;
C.
Clothing that exposes a bare midriff, bodice or abdomen;
D.
Gang dress, such as bandannas and other gang associated symbols;
E.
Dicky "-brand pants—and overalls—and pants—and overalls tha-fc—are—Dicky—^^look—a-likes" Clothing which displays gang/cult identifications;
1 of 3
67
574
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997 M-5 BOARD MEMBERS' BUSINESS/COMMENTS
F.
(continued)
Clothing bearing the names or emblems of all professional and
collegiate athletic
teams
(with
the exception of
Oklahoma colleges and universities); G.
Colors and color combinations which are worn for purposes
of gang or cult membership; H.
Satanic cult dress and related symbols;
I.
T-shirts, sweatshirts and other clothing with profanity or suggestive slogans related to the purchase and use of
tobacco, drugs,
alcohol, sex and violence;
J.
Obscene or vulgar jewelry;
K.
Clothi-ng -or—articles—(including—jewelry)—that—promote drag-parapherna1 ia Jewelry worn to identify gang culture or lifestyle or jewelry worn as a weapon;
L.
Expensive or excessive gold, gold plated, silver,
plated
jewelry
or
precious
metals
(chains,
silver rope,
necklaces, multifingered rings);
M.
Caps,
hats or jackets associated with gangs,
cults or
secret societies; N.
Caps, hats or head coverings of any kind worn inside the
building;
O.
Torn, cut-up or slit clothing;
P.
Pajama-type or bedtime wear or house shoes;
Q.
Spandex sportswear or biker pants;
2 of 3 (J-IS)
68
575
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997 M-6 BOARD MEMBERS' BUSINESS/COMMENTS
Jeans,
R.
slacks
(continued)
or
pants
worn
below
the
waist
line
(sagging)
S.
Unstrapped overalls; and
T.
Untied tennis or athletic shoes worn in an unsafe
or
gang-affiliated manner. This policy also prohibits the following: 1.
Uncovered tattoos on the body which affiliate a person
with a gang or cult;
2.
Haircuts which display gang or cult symbols.
Exceptions
classes.
to
the above may be made
to meet needs of
specific
Students in willful violation of the district's dress
code are subject to disciplinary action. Formal attire shall be neither prescribed nor recommended for any
function sponsored by the district or any organization under its direction.
3 of 3 (J-18)
69
576
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
M-7 BOARD
MEMBERS' COMMENTS
(continued)
Mrs. Parks stated she did not know what colors or color combinations suggested gang symbols or membership into a cult. She asked what colors suggested gangs.
Dr. Sconzo commented that there were many colors, and color combinations, signifying gangs throughout the city. The colors changed often. If we attempted to list all the colors and gang associations, the list would be out-dated tomorrow. The police department was our main source of information. Mrs. Parks asked what if some child came to school with certain colors on and was suddenly whisked into the principals office. The child may not have any idea that he or she was wearing gang-related colors. Dr. Sconzo stated that the first action of an administrator, would be to confer with the student. The administrator would then question and inform the student about the problems associated with different color combinations.
LEGAL
REPORT
Ms. Carter, Associate Counsel, said the Board members packets contained a report regarding legal expenditures for the 1996-97 fiscal year. The report was broken down by quarters and yearly totals. She noted that the district did experience an overall savings in the 1996-97 year over 1995-96 expenditures. Mrs. Parks stated that with more attorneys and cases needing to be solved, she failed to see how there could be any kind of savings in our legal expenditures. Ms. Carter stated that by viewing the attached chart, a definite savings could be found.
SUPERINTENDENT
1.
REPORT
Approval of the Alternative Education Plan for the 1997-98 school year. (Dr. Guy Sconzo)
MOTION: SECOND:
Kenny Walker Tom Yeargain
MOVE FOR APPROVAL OF THE ALTERNATIVE EDUCATION PLAN FOR THE 1997-98 SCHOOL YEAR ROLL CALL
Mrs. Puckett, Walker, Mr. Carter, Mr. Bogle, Mr.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION
Mr,. Walker asked where the district stood regarding the Broadway Preparatory School, and would that location be used? Dr. Sconzo stated information from Justice Wilson indicated that they may be proposing an alternative site. He said that particular site was not as desirable as was first thought. However, that program would be included as part of the proposed plan, with the understanding that before moving forward, a specific contract would be brought before the Board.
70
R. #240 APPROVAL OF ALTERNATIVE EDUC PLAN FOR 97-98 SCHOOL YEAR
577
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997 M-8
SUPERINTENDENT'S REPORT
continued
Mr. Walker asked is there was anything further to report on the discussions with Integris concerning implementing the program. Dr. Sconzo replied that another evening session was held with an Integris representative. The enthusiasm continued to build toward creating this program. Although no change is expected, by next meeting we hoped to have a contract agreement with Integris to provide that program. Mr. Bogle asked for an update on the discussion of the possible purchase of an alternative facility for housing one of the district's programs. Dr. Crawford reported that there was an excellent facility in mind that was also in an acceptable location. He stated that he had asked Mr. Cross and Mr. Wolfe to determine the value of that facility. The appraisal would be brought before the Board. The district would have an independent architect, an in-house architect, and our maintenance director to look at the structure. He stated that the program could be implemented without a facility; however, with a facility, more students would have access to the program. Dr. Sconzo stated that the facility could only handle half of the students because of a split session with one of our comprehensive high school facilities.
Mr. Walker asked if there was any movement on the Metro Tech issue which could help to fund the purchase of this alternative site. Dr. Crawford said that Mr. Wolfe had been in contact with Metro Tech over the last 3 or 4 days. As soon as a formal conclusion was received, it would be brought before the Board. Mrs. Parks asked if the district was considering selling the property to Metro Tech. Dr. Crawford stated that Metro Tech had a lease-purchase agreement with us. Oklahoma City Public Schools owns the property but has been leasing it to them for several years. His concern is about the payments Metro Tech has made over the years, which barely equaled the interest. The district was asking Metro Tech to re-evaluate and accelerate the contract with us, with a possible buy out. Mrs. Parks asked if we would sell this property. Dr. Crawford noted that if Metro Tech had an acceptable offer, the district would have additional dollars for alternative settings and/or other needs. Mr. Walker stated that approximately $2.1 million was allotted for these programs. We expect to rescue these funds from the state's indirect funding through a grant or special legislation that they have just accomplished. It also calls for a reduction of participation over the next three years. Dr. Sconzo said the state would maintain these programs if they were successful. According to legislation, per pupil revenue is $1,000 per pupil for 97-98 school year, $750 per pupil the second year, and $500 per pupil the third and subsequent years. USCUSSION EGARDING HIGH GHOOL ^DISTRICTING TAN
2.
Discussion regardinq the High School Re-Districting Plan.
Dr. Sconzo presented a report concerning timelines and the process for selecting additional magnet programs for Northeast High School. Dr. Kimball stated that the Board would be provided timelines for overall implementation of the programs. Maps showing middle school feeder schools from comprehensive high schools would be made available for approval in December. PURCHASING
1.
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - B)
MOTION: SECOND: L. iUkl PPROVAL OF •DRCHASING & GENERAL BUSINESS TEMS A & B
AND
Mr. Carter Mr. Yeargain
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH B AS LISTED ON THE FOLLOWING PAGES
ROLL CALL
Mrs. Mr. Mr. Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
71
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye
578
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
M-9
PURCHASING AND GENERAL BUSINESS A.
continued
Contract; State of Oklahoma Department of Rehabilitation Services for the 1997-98 School Year for On-The-Job Training.
Approval of a contract with the State of Oklahoma Department of Rehabilitation Services for the 1997-98 school year that provides for required on-the-job training opportunities for our special needs students. (Dr. Guy Sconzo) B.
Continued Agreement With Liberty Bank;
Secured Investment Program.
Approval to continue the agreement with Liberty Bank to participate in a Secured Investment Program. This program is administered through the Treasurer's Office. (Nick Kelly) This item to be brought back prior to January, reconsideration.
PERSONNEL 1.
AND
ENCUMBRANCES
Recommended Date: Wednesday, August 20,
for
Mr,
1997
AUTHORIZATION TO SCHEDULE PRETERMINATION HEAR] TOR MR. LAWRENCE HORTON SUPPORT EMPLOYEE
Mr. Walker Thelma R. Parks
MOVE TO APPROVE AUTHORIZATION TO SCHEDULE A PRE-TERMINATION HEARING FOR MR. LAWRENCE HORTON, SUPPORT EMPLOYEE
ROLL CALL
CONTINUED AGREEMI LIBERTY BANK SECURED INVESTMEP PROGRAM
1998, for
Authorization to schedule a pre-termination hearing Lawrence Horton, support employee. (Dr. Vern Moore)
MOTION; SECOND;
CONTRACT: STATE OF OKLAHOMA DEPT. OF REHAB. SERVICI 97-98 SCHOOL YEAI ON-THE-JOB TRAINING
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
I. #242 «)VE TO APPROVE AUTHORIZATION TO SCHEDULE PRETERMINATION HEAR] FOR MR. LAWRENCE lORTON, SUPPORT EMPLOYEE
MOTION CARRIED 7-0.
Approval of Personnel and Encumbrances as listed on the following pages. (Dr. Vern Moore & Mr. Belphry Dean) MOTION; SECOND;
Mr. Carter Mr. Yeargain
MOVE FOR APPROVAL OF PERSONNEL AND ENCUMBRANCES LISTED. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
MOTION CARRIED 7-0
U
72
aye aye aye
I. #243 40VE FOR APPROVAI OF PERSONNEL & ENCUMBRANCES
f
579
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
M-10
PERSONNEL AND ENCUMBRANCES
continued
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9800810 through 11-9801270) written during the period 7/22/1997 through 7/28/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
CERTIFICATE OF INTERNAL AUDITOR
THIS IS TO CERTIFY THAT I HAVE RECEIVED THE ATTACHED ENCUMBRANCE LIST, P.O. # 9800810 TO 9801270 FROM THE ENCUMBRANCE CLERK. I HAVE MADE A RANDOM TESTING OF THESE ENCUMBRANCES. LIMITED TO THE ITEMS TESTED IN THE SAMPLE, THE ENCUMBRANCES ARE IN ACCORDANCE WITH BOARD POLICY AND OKLAHOMA STATE LAWS.
EDWARD ROMERO FOR KONRAD VANDERBURG
73
DATE
7
580
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997 M-llZ
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
NAME
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
PROFESSIONAL-TECHNICAL: Howard Baker
Capitol Hill HS JROTC Assistant Instructor
08/01/97
717/00
$23,170.00
Plumber
07/21/97
176/01
18,700.00
08/19/97
103/07
$ 9,305.00
MAINTENANCE: John Marshall
RETURNING FROM LEAVE OF ABSENCE:
CLERICAL:
Maria Rayos
Lee Bilingual Assist
10
74
581
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
RETIRING:
ADMINISTRATIVE: Tyrone Cole
Douglass 11/10/97 Assistant Principal
CERTIFIED:
Marcella Barnes
Shields Heights 4th Grade Teacher
09/29/97
11
75
582
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997 L
M-13-
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
PROFESS lONAL-TECHNICJkL:
Purchasing/Buyer II
08/06/97
Krista Burden
Stonegate/2nd Grade Teacher
Debora Dahl
05/30/97
Northeast/Science Teacher
Crystal Emerson
05/30/97
Sequoyah/3rd Grade Teacher
Ruben Gonzalez
05/30/97
Northwest Classen/Spanish Teacher
Marilyn Graham
05/30/97
Special Services/School Psychologist
06/20/97
Dominique Brown
CERTIFIED:
Michael Grimes
Grant/LD Teacher
Susan Housman
05/30/97
Sequoyah/3rd Grade Teacher
Julie Hutson
05/30/97
Bodine/1st Grade Teacher
Patricia Lake
Taft/Math Teacher
05/30/97 05/30/97
Thunderbird Day Academy/Regular Teacher
05/30/97
Rhonda Nee
Southeast/Health Teacher
05/30/97
Star Spencer/Spanish Teacher
Celissa Pyle
05/30/97
Lafayette/1st Grade Teacher
Jane Slape
05/30/97
Harding/MR Teacher
Vicki Tanksley
05/30/97
Star Spencer/Vocal Music Teacher
05/30/97
Marlon Trent
Star Spencer/Math Teacher
Monica Wilson
05/30/97
Dewey/1st Grade Teacher
05/30/97
Rhonda Ellis
Edgemere/CSA
05/30/97
Catherine Ferreira
Coolidge/Bilingual Assistant
07/25/97
Kaye Lee
Clinton McCarter
CLERICAL:
12
76
583
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
M-14: PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
CLERlClkL: cont'd
Nelsy Floyd
Columbus/Bilingual Assistant
05/30/97
Janet Herron
Employment Services/Personnel Records Clerk
07/25/97
Bao Ngoc Nguyen
Oakridge/Bilingual Assistant
05/30/97
13
77
584
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
M-15
UNFINISHED
BUSINESS
(NONE) BUSINESS
NEW
(NONE) CITIZEN'S
COMMENTS
(NONE) BOARD
MEMBER S'
COMMENTS
Mr. Carter stated that the high school re-districting plan had come before the Board many times in the past two years. He suggested that this plan be presented sooner than December in order to give administrators more time to make a decision.
Mrs. Parks said she noticed that we received logos in our packet again, and asked if a decision was going to be made that night. Ms. Reid stated that this could be brought to the Board as a action item. Mr. Bogle suggested that written communication be sent, instead of making it open discussion. He also suggested that it be made an action item rather then discussing during Board Members Comments. Mr. Bogle noted that the selection process for magnet schools should be based on district-wide policy rather than individual school policy. He suggested that central administration should be in position to oversee the selection process. Mr. Bogle stated that a district-wide policy should be developed for consistency to guide the selection process for all of our magnet schools. The district received letters from frustrated parents that state they cannot get a response at the school site or central office as to why their child did not get selected. Mrs. Parks asked what effect the selection process would have for those magnet schools already in place. Mr. Bogle stated that a consistent admission selection process is necessary for all magnet schools, either at the high school or at the elementary school level. Our administrative goals should be to be very responsive to patrons and return calls and letters. Mr. Yeargain commented that regarding Southeast, he wasn't sure how the entry exam would be held or who would be responsible. Mr. Bogle said that every school would have to implement individualized procedures, or policies, depending upon the nature of the school. Mrs. Parks said she is for a standardized policy at the schools. Mr. Bogle pointed out that administrative goals stated that we are to be a very responsive, parent-friendly, school district to our patrons. I N
OPEN
SESSION
Action on Item D: Concerning the fact-f indincr investicration regarding HVAC installation in the district MOTION; SECOND:
Mr. Walker Mr. Carter
MOVE TO APPROVE THE FIRM OF DAY, EDWARDS, FEDERMAN, PROPESTER & CHRISTIANSEN, INC., AS INDEPENDENT COUNSEL TO FILE A PETITION AGAINST AAF-MCQUAY, INC., AND OTHERS ON BEHALF OF THE DISTRICT TO PURSUE ALL LEGAL ACTION NECESSARY ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0
L
Dr. Moore suggested that the Board spend some time discussing negotiations. Mr. Bogle stated that the Board should recess and to return to Executive Session. 78
i. #244 OVE TO APPROVE JAY, EDWARDS, ’ROPESTER & HRISTIANSEN INC. kS INDEPENDENT OUNSEL TO FILE ’ETITION AGAINST ^-MCQUAY INC. AND OTHERS ON iEHALF OF THE JISTRICT TO PURSDI ALL LEGAL ACTION NECESSARY
z
585
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997
MOTION SECOND L #245 tOVE TO reconvene TJTO EXECUTIVE SESSION FOR lONTINDED »ISCUSSION !EGAE®ING lEGOTIATIONS WITH mjOYEE GROUP
Mrs. Parks Mr. Walker
MOVE TO RECONVENE INTO EXECUTIVE SESSION FOR A CONTINUED DISCUSSION REGARDING NEGOTIATIONS WITH EMPLOYEE GROUP ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED 7-0
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board went into Executive Session at 9:54 p.m
Those in attendance in the Executive Session were Board Members: Terri Silver, Jennifer Puckett, Thelma R. Parks, Michael Carter, Tom Yeargain, Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Legal Counsel; Rosa Lambeth, Board Clerk; Kenny Walker arrived at 10:00 p.m., and Mr. Bogle arrived at 10:06 p.m. Mr. Carter left the Executive Session at 10:08 p.m.
MOTION SECOND L #2k6 JOVE THAT THE JOARD RECONVENE [NTO OPEN SESSION
Mrs. Parks Mr. Yeargain
MOVE THAT THE BOARD RECONVENE INTO OPEN SESSION ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 6-0
UUOURNMENT AT L0:49 P.M.
aye aye aye
Mrs . Silver, Mrs . Parks, Bogle, Mr.
aye aye aye
The Board reconvened at 10 : 49 p.m.
ADJOURNMENT There being no further business, the meeting adjourned at 10:49 The motion for adjournment was made by Mrs. Parks and seconded by Silver. On roll call, the votes were as follows: Mrs. Puckett, Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Yeargain, and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
79
p.m. Mrs. aye; aye;
586
MINUTES OF THE REGULAR MEETING OF AUGUST 4, 1997 M-17
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
M^ut^s M^utes
^approved appr
STATE OF OKLTkHOMA ss. COUNTY OF OKLAHOMA
by the , 1997.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this . 1997. _ --------------------------CTe'rk, Oklahoma City Board of Education
(SEAL)
u
80
day
z
587
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
89
OF
M-1
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, AUGUST, 18, 1997, AT 6:00 P.M. PRESENT:
Ron Bogle, District 1 Jennifer Puckett, District 2 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
President Member Member Member Member
ABSENT:
Tom Yeargain, District 7 Terri Silver, District 3
Member Vice President
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
ORDER
TO
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 6:14 p.m. arrived at 6:34 p.m.
ROLL
Mrs.
Puckett
CALL
At the time present.
of
ROLL CALL
the Roll
EXECUTIVE
Call,
five
(5)
members
of
the
Board were
SESSION
Thelma R. Parks Kenny Walker
MOTION: SECOND:
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1).
Rb^iL CALL
Mr. Mr. Mr.
Walker, Carter, Bogle,
MOTION CARRIED 5- 0 .
Mrs. Parks, Mr. Yeargain,
aye aye aye
aye aye
The Board went into Executive Session at 6:14 p.m
81
R. #248 EXECUTIVE SESSION 6:14 P.M.
588
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
:m -2 Those in attendance in the Executive Session were Board Members: Ron Bogle, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Kenny Walker, Michael Carter and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Board Clerk.
I N
OPEN
MOTION; SECOND: L #249 JOVE TO RECONVENE U OPEN SESSION kT 7:16 P.M.
SESSION
Kenny Walker Michael Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 6 - 0.
aye aye aye
Mr. Mr. Mr.
Walker, Carter, Bogle,
aye aye aye
The Board reconvened at 7:16 p.m.
Mr. Ron Bogle, District 1 Board member. gave the invocation pledge of allegiance.
I N T R 0 D U C T I 0 N
OF
V I S I T 0 R S
(NONE) CITIZENS COMMENTS
CITIZENS' COMMENTS
Mr. Jim Purdy, patron, states that about three years ago there was a story, and letters, about the opening of Classen, and about some of the students admitted who had prominent names. Time has proven that these students have done well and with much parental involvement. However, the common thread of the school district is not on the problems such as air conditioning, floor wax, who has the newest textbooks, class size, or teacher salary, etc., but parental support and involvement. Encourage parents to join P.T.A. and come to open houses and parentteacher conferences and listen to what the parents have to say. Make parents and students feel welcome in the schools. BOARD
M E M B E R S'
BUSINESS/COMMENTS
BUSINESS i'lRST READING OF JOARD POLICY B-24: 5OARD MEETING ’ROCEDORES
First reading of recommended revisions to Board policy B-24 BOARD MEETING PROCEDURES, as shown on the following pages. (Tammy Carter) DISCUSSION Mr. Bogle, noted that the change in board policy (B-24) is on the addition of language in the last paragraph. In order to better define the issue of "conflict of interest", Mr. Bogle asked Ms. Carter if she would comment on the source of this addition. Ms. Carter said that the addition was due to a change in the state law this last legislative session which better defined what constituted a conflict as related to employment or ownership in a business.
82
589
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD
MEMBERS' COMMENTS
M-3
(continued)
Mrs. Parks noted that Item B stated "when permission to reintroduce motion is granted." She asked who would give permission. Mr. Bogle responded that permission would be granted by the Board, by voting on it. He asked Ms. Carter to respond to Mrs. Parks' question.
Ms. Carter noted that permission is given by a majority vote of the Board members. You would only be able to bring up a motion that had been voted on within that year if someone made a motion and the Board granted permission. Mrs. Parks referred to the voting method and commented that she does not understand how an abstention vote could be recorded as a "no" vote. Mrs. Parks asked why only the legal counsel could determine whether or not a member had a conflict. She said this violated her right to have a conflict, which for a second party to decide, was a little too much. Mrs. Parks asked that legal counsel look at the statements concerning permission to reintroduce the motion, the abstention vote and the legal counsel making a determination on conflicts, to see if these items could be more clearly defined, or additional words added.
First reading of new Board policy E-25 following pages. (Tammy Carter)
E-MAIL, as shown on the
FIRST READING OF NEW BOARD POLICY E-25: E-MAIL
DISCUSSION Mr. Bogle asked Dr. Crawford to comment on the motivation behind the establishment of the E-Mail policy. Dr. Crawford asked Ms. Carter to make this comment. Ms. Carter stated that Dr. Kimball could better inform the Board on E-Mail. Dr. Kimball stated that mainframe E-Mail was being installed now and everyone (administrators, secretaries, etc.) would have access to the system. Everywhere that E-Mail exists there are questions of privacy and who can read the various transmissions that occur. This policy will attempt to address those kinds of issues, however, the district will not routinely monitor, but will be given authorized permission, if needed, for legal or law enforcement use.
Mr. Bogle asked if the E-Mail was a closed network or an internet kind of E-Mail. Dr. Kimball stated that this was a closed network. Every school has internet capability, and the regular E-mail that accompanies the internet account is totally separate and more world-wide. This closed network is constrained through our mainframe's administrative network (for all schools, central offices, service center, etc.). It is self-contained.
Mr. Walker stated that the sentence "system operators are not permitted to divulge the contents of messages except under a narrow set of circumstances" was not clear. He asked what the circumstances were. Dr. Kimball said they were defined in the regulations. 3.
First reading of Board policy F-02; FACILITY CONSTRUCTION/ RENOVATION/REPAIRS , as shown on the following pages. (Tammy Carter)
Ms. Carter said that a few weeks ago, Policy F-02 be brought before the Board. changes.
Mr. Yeargain asked that this There have been no recommended
Mr. Yeargain commented that everyone was aware about the catastrophe at Star Elementary on January 12, 1981, where seven lives were lost. We capnot let it happen again. We have a massive building program going on right now (following state and federal government guidelines just like when this tragedy happened). We promised those parents we would do something about it and we put the BAT agreement in affect. This agreement states that anyone who works on any project would be qualified. Mr. Yeargain requested that we get this agreement back into writing in the policy and enforce it in order to have qualified personnel. Mr. Walker asked what exactly Mr. Yeargain wanted in the policy. Mr. Yeargain stated that the BAT agreement was taken out of the policy. Mr. Walker asked what the BAT agreement was. Dr. Moore answered that BAT stood for Bureau of Apprentice Training and asked that Mr. Bogle 83
FIRST READING OF BOARD POLICY F-02 FACILITY CONSTRUCTION/ RENOVATION & REPAIRS
590
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 = M-4
BOARD
MEMBERS' COMMENTS
(continued)
explain further. Mr. Bogle explained that craftsmen in the BAT program undergo classroom and on-the-job training. Upon completion, they receive the Bureau of Apprenticeship Training Certificate. Mr. Walker asked who conducted the training. Mr. Bogle commented that most unions provide BAT training, but we use our own program which was modeled after ABC (a company in Oklahoma City) back in 1981.
Mr. Bogle asked who was providing the BAT training when this policy was modified. Mr. Bogle stated, internally, we have not had an actual BAT participant in four or five years. He pointed out that we also have the MDTP (The Maintenance Department Training Plan) modeled after the BAT for non hot craft employees (electricians, plumbers, heat & air technicians, etc.) Mr. Bogle asked if this was a higher standard than the state and federal requirements. Mr. Bogle commented that it was more structured. Mr. Walker asked if the person had to be a union member to be BAT certified. Mr. Bogle said that a person did not have to be a union member. Mr. Walker asked where would a person get this training if they were not a union member. Mr. Bogle commented that the training could be found through our district or through a union. Mrs. Parks commented that it is assumed that the Superintendent provides the leadership for this district and she agreed with that. However, while the policy states that the Superintendent should implement procedures, it should also state "subject to Board approval". Mrs. Parks requested that we add those words to the policy. Mrs. Puckett asked that if these BAT programs still exist and we provide these services for employees or others with greater training, wouldn't that accomplish our goals. Dr. Crawford noted that when this policy was changed a couple of years ago, we found that we were exceeding the state and federal guidelines for licensing. We were unable to implement some procedures because we did not have employees that fit that category. We adopted this policy after determining the state and federal licensing provided ample safety procedures in training employees to perform the hot items.
Mr. Yeargain stated that the condition at Star School could be put down to non-qualifled people and faulty parts. The explosion at Star was caused by the wrong regulator being placed on the heater, and the release valve not working. We need to be aware that the new people coming into the district one year from now, or two, as our employees retire or leave, will be qualified to do these jobs. Mrs. Puckett asked if the scenario described was acceptable under the policy as it is now written; that is, asking a janitor to install these parts? Is this within state and federal guidelines? Mr. Yeargain commented that we are under the same standards now as we had before the BAT agreement was put into affect. Mr. Bogle requested that Policy F-02 be brought back at a later meeting. With more detailed discussion of the pros, cons, and merits of the policy, the Board would be better informed to make a decision.
Recommend approval of recommended revisions to the policies below and as shown on the following pages. (First reading was at the July 28, 1997, Board of Education meeting.) (Tammy Carter)
DISCUSSION OF RECOMMENDED REVISIONS 1-03, 1-06, 1-07, 1-08, 1-50, 1-51
-06: URRICDLDM ENEWAL
1-06
1-03: 1-06: 1-07: 1-08:
COMMITMENT TO INSTRUCTIONALMANAGEMENT CURRICULUM RENEWAL CURRICULUM GUIDES AND TEXTBOOK ADOPTION HIGH SCHOOL CURRICULUM COURSE GUIDE ADOPTION
1-50: 1-51:
CURRICULUM ALIGNMENT STUDENT PERFORMANCE GOALS’
CURRICULUM RENEWAL
DISCUSSION
Mrs. Parks asked why the renewal of the curriculum (1-06) from five years to six years.
84
was changed
591
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD
MEMBERS' COMMENTS
(continued)
.M-5
Dr. Sconzo stated that we were not able to keep up with the five- year renewal timeline, and wanted the policy to reflect what our actual practice has been. Mrs. Parks asked what restraints kept this policy from being completed in five years. Dr. Sconzo commented that the biggest factor has been the limited budget resources to pay for summer curriculum writing; therefore, spreading it out over an additional year would make it more manageable.
1-07;
1-07: CURRICULUM GUIDE & TEXTBOOK ADOPTION
CURRICULUM GUIDES AND TEXTBOOK ADOPTION
DISCUSSION Mr. Yeargain asked if teachers can use another book as a source on a subject or can only use curriculum guides. Dr. Crawford responded that the district encouraged teachers to use other resources, but to follow our curriculum guide.
1-08:
1-08: HIGH SCHOOL eURRieULUM COURSE GUIDE ADOPTION
HIGH SCHOOL CURRICULUM COURSE GUIDE ADOPTION
DISCUSSION
Mrs. Parks requested that the heading of High School Course Adoption be changed to read "High School Course Offering." 1-50;
Guide
1-50: CURRICULUM ALIGNMENT
CURRICULUM ALIGNMENT
DISCUSSION
Mr. Bogle asked Dr. Crawford to comment on the motivation of this new policy. Dr. Crawford explained that a committee was assigned to implement the proper curriculum alignment following the curriculum audit, and that a policy was necessary. Dr. Sconzo further commented that the audit showed us that we were absent any board policy reference to ensure that the curriculum being taught was also being tested. Dr. Crawford noted that the districts in the area have followed our lead, and were also doing a curriculum audit and alignment as well. Mr. Bogle stated that the policy may not be "user-friendly," as it is unclear what the policy is trying to communicate. He also added that the term user-friendly can mean many things, depending on the context. Dr. Sconzo commented that main intent was the ease of use on part of classroom teachers. Mrs. Parks asked how the district is going to implement the evaluation system allowing students to demonstrate and receive credit for mastery of course objectives? Dr. Sconzo stated the item referenced was intended to address the proficiency test requirement that districts must offer for the state department. This is an opportunity for students to clep out of courses and receive credit toward graduation. Mrs. Parks referred to the language "students to demonstrate" and asked how would the students would accomplish this. Dr. Sconzo commented that t];ie reference "to demonstrate" would refer to test performance .Mr. Ron Bogle asked if this policy would give us a measure for students who are not making it. Dr. Sconzo commented that would give us a clear expectation that the Board holds us accountable for doing that. Mrs. Parks asked if the program evaluation would allow teachers to plan and redesign a course of study for the next year, based upon testing, etc. Dr. Sconzo said yes, but also within that six year renewal time, the evaluation component will be the one important source of information that s-hould drive how we choose to re-develop or re-write curriculum.
85
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MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
â– M-6
1-51: STUDENT PERPOBMANCE GOALS
BOARD
MEMBERS' COMMENTS
(continued)
STUDENT PERFORMANCE GOALS
1-51: DISCUSSION
Mr. Carter asked why this policy was developed and brought up tonight. Dr. Sconzo stated that the auditors informed us that there was no board policy references to what students were expected to learn, even in general terms. All of these standards or goals can be traced back to the board goals that were adopted for the district, but we wanted to target students as to what we expected them to achieve. Mr. Carter asked how we were going to test our students' ability to know the political, legal, and social structures that affect their lives. Dr. Sconzo commented that will be tested through the state's criteria referencing testing (CRT) program where government is one of the tests that high school students will have to take and pass.
Mr. Walker asked if the district required high school students to volunteer or participate in community in any way. Dr. Sconzo added that the only requirement that we have is associated with the baccalaureate diploma, which is a international requirement. Some of our high schools have encouraged the importance of community involvement. We have been working with United Way to set up student-based campaigns in all high schools. Also, we are working with Crime Stoppers to have high school-based, student-run programs. Mr. Walker asked if there would be any legal problems if we required students to participate in community projects before they graduate. Ms. Carter commented that it is indeed an issue that has not been researched thoroughly. Mr. Walker requested that the district investigate this and make it a requirement for graduation. Mrs. Parks commented that we already have leadership and government classes in some of the high schools. Through these classes, the students are required to go out into the community and render their services. Mr. Bogle stated that at the Presidential Summit for America's Future held in Philadelphia, there were five goals to help address the problems facing youth. Two of the five goals were that all students graduate with a marketable skill, and that students have skills to compete in a world marketplace. Another goal was to teach students the value of volunteering in community services. Mr. Bogle further commented that he would like to see Oklahoma City Schools take the lead by including in our curriculum the value of being part of society by volunteering. The central Oklahoma Summit will be conducted on October 23, 1997 and our district will be invited to include our students.
MOTION; SECOND:
Michael Carter Tom Yeargain
1. #250 PPROVAL OF EVISIONS OF OARD POLICY: -03, 1-06, 1-07, -08, 1-50, 1-51
MOVE FOR APPROVAL OF REVISIONS OF BOARD POLICY: 1-03 ; COMMITMENT TO INSTRUCTIONAL MANAGEMENT 1-06; CURRICULUM RENEWAL 1-07 ; CURRICULUM GUIDES AND TEXTBOOK ADOPTION 1-08; HIGH SCHOOL CURRICULUM COURSE GUIDE ADOPTION 1-50; CURRICULUM ALIGNMENT 1-51; STUDENT PERFORMANCE GOALS
. #251 OVE TO MODIFY HE HEADING OF IGH SCHOOL COURSE UIDE TO READ IGH SCHOOL COURSE FFERINGS
MOVE TO APPROVE THE MODIFIED MOTION TO AMEND THE HEADING OF HIGH COURSE GUIDE ADOPTION TO READ HIGH SCHOOL COURSE OFFERINGS ROLL ROLL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
Mr. Mr. Mr.
aye aye aye
MOTION CARRIED 6-0.
86
Walker, Carter, Bogle,
aye aye aye
593
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 :M-7
BOARD
MEMBERS' COMMENTS
(continued)
COMMENTS
Mrs. Parks noted that she had some information on the Mayor's Commission on Disabilities concerns. The district may qualify for one of the awards if we have an individual who has gone beyond the call of duty to exercise the enhancement of a program with his disabilities. We can also qualify for an award if we have a certain number of people who have disabilities in our school district and be represented as a large corporation or business. We ought to consider these awards and categories for the Mayor's Committee for the Disabled. Disability month is in October and there is a luncheon, and Mr. Riley, an employee of the district, in on that committee. The committee is going out to distribute sign across the district and we should become involved with this. Mrs. Parks also commented about a Call for Action from the National School Board Association (NSBA) encouraging our representatives to support the House and Civic Committee on Appropriations, which would be well worth our efforts. We can contact the Senators and House of Representatives who are vacationing here in Oklahoma City and ask them to support appropriations for Title I. On August 22-23, 1997, there will be a meeting of the Oklahoma State School Board Association in Oklahoma City. Board members could attend and earn continuing education points or new school board members points. I encourage our board members to participate. There are wonderful speakers and workshops to attend.
Mr. Carter agreed that there should be parental involvement, volunteering in schools and community, but, also, it should be encouraged in the home first. Mr. Bogle stated that he hoped the district still places parental involvement as a high priority. When student achievement increases, parental involvement increases. Dr. Crawford commented that the current PTA council was enthusiastic about this involvement, and that Mrs. Henderson has met regularly with this group. Our senior staff has discussed the matter and we feel that you will see this involvement by the enrollment over the last two years. Mrs. Parks noted that everyone should be aware that the Motivational Kickoff for the 1997-98 school year will be held at the Myraid Center this year. This event is sponsored by the Oklahoma City Civic and Business Leaders, and she is sure that teachers will attend.
87
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MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 :M-8
BOARD MEMBERS' BUSINESS/COMMENTS
continued
8-04-97
•
OKLAHOMA CITY PUBLIC SCHOOLS north KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence”
POLICY:
ADOPTED:
B-24
12-17-79 REVISED:
BOARD MEETING PROCEDURES
QUORUM
A
majority
of
the
Board
shall
a
constitute
for
quorum
the
transaction of business. RULES OF ORDER
Except as otherwise provided by law, Department
conducted
of
in
Education, accordance
or
by
with
the
by regulation of the State Board,
Robert's
meetings
Rules
of
shall
Order,
be
Newly
Revised.
SUSPENSIONS OF RULES OF ORDER Amendments, alterations, corrections, or repeal of the rules may be made, or their operation may be suspended for the meeting,
at any
regular or special meeting of this Board by vote by a two-thirds
(2/3) majority of Board members present. REOPENING AN ISSUE No
question decided by the Board shall be raised again for one
calendar year thereafter except: A.
When a motion to reconsider is made by a member who voted
with the majority on the original question; or
1 of 3
88
595
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-9
continued
When permission to reintroduce the motion is granted by
B.
a majority of members of the Board present. VOTING METHOD
Votes on all motions and resolutions shall be recorded as "ayes" The vote of each member must be publicly cast and
and "noes". recorded.
members
motions
All
present
who
shall be
cast
outlined in Policy B-10,
a
carried by a majority of
vote.
Except
for
the
the
provisions
abstentions shall be recorded as "noes".
VOTING WHERE THERE IS A CONFLICT OF INTEREST If a Board member has a conflict of interest,
with regard to a
contract where he/she or an immediate family member has a direct or
indirect personal or pecuniary interest, that member should divulge the facts surrounding the conflict immediately.
Legal Counsel will
then make a determination as to whether or not such a member has a
conflict. approve
If there is a conflict, the Board cannot legally vote to such
a
contract
consideration of the matter.
and
should
have
a
direct
from
further
If no conflict is present, the Board
can legally consider such a contract. considered to
refrain
or
A Board member shall not be
indirect personal
or pecuniary
interest in any contract where the Board member or his/her family
member has less than a 5% ownership interest in the entity which
seeks to contract with the District.
2 of 3 (B-24)
89
596
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
M-10
BOARD MEMBERS' BUSINESS/COMMENTS
continued
ORDER OF VOTING
Board members shall - vote
in Board District order
(1
through 7)
except for the president of the Board, who shall vote last on all action items.
3 of 3 {B-24)
90
597
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-11
continued
E-MAIL RECOMMENDED NEW POLICY The District will provide electronic transmission of messages in
compliance with the Federal Electronic Communications Privacy Act
which
(ECPA)
communications authorization.
it
makes
on
a
The
public
ECPA
to
illegal
or
private
provides
intercept
network
electronic
electronic
without
proper
transmission
of
messages the same privacy protection as telephone calls over the
public telephone systems. System operators of public networks are not permitted to divulge the contents of messages except under a
narrow set of circumstances. The ECPA also
protects
internal
Oklahoma City School District, messages by outside sources.
systems,
such
as
those
at
the
from unauthorized interception of
However,
the ECPA permits messages
that are stored on internal systems to be accessed by authorized personnel without violating the Act.
The use of any District resources for electronic communications
should
be
related
to
District
business,
including
academic
pursuits.
1 of 2
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r
598
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-12
BOARD MEMBERS' BUSINESS/COMMENTS
Only
faculty,
staff,
continued
students,
and
other
authorized
persons
conducting District business may use the electronic communications systems.
2 of 2 (E-25)
92
599
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
continued
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
F-02
900 NORTH KLEIN. OKI.AIIO.M.A CITY. OK 7.1106
"Establishing Excellence"
ADOPTED: 1-16-84
12-18-95
REVISED:
FACILITY CONS TRUCTION/RENOVATION/RE PAIRS
It
is
the
Board's of
certification
intent
to
follow
the
responsible
craftsmen
law
for
as
it
relates
to
new
constructing
facilities, working on existing district facilities or replacing equipment and materials in district facilities.
craftsmen who Federal
and
meet
State
the
law
certification will
be
Therefore,
requirements
utilized
to
work
only
outlined on
in
District
construction projects. The
superintendent shall
implement
the procedures necessary
to
assure that all craftsmen hired to work on district construction
projects meet the necessary legal requirements.
93
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MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
M-14
BOARD MEMBERS^ BUSINESS/COMMENTS
continued
7-1-97
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
1-03
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
§*
COMMITMENT TO INSTRUCTIONAL MANAGEMENT Efforts
shall
fulfill
the
be made
Board,
responsibilities
concept of a
superintendent,
required—by
and
consistent
staff
to
the
with
systems competency standards/performance standards
approach to instruction. management
by
in
The district's program of instructional
reading—and—mathematics
all
areas
shall
be
comprehensive, systematic, and specific, utilizing the following:
A.
Statements of curriculum objectives;
B.
Systems
determine
to
how
and
when
achievement
has
occurred;
C.
Resources and support necessary to achieve and provide
for the curricular objectives; D.
Evaluation to determine whether expectations and purposes
have been met; and E.
Revisions
and
modifications
improvements.
10
94
as
necessary
to
make
X
601
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
M-15
continued
7-1-97
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
1-06
900 NORTH KLEIN, UKIAIIOMA CITY. OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
CURRICULUM RENEWAL
The Board deems it essential that the district continually develop and modify its curriculum to meet the changing needs and diversity
of our citizenry and to-assure' the full,—rounded,—and continuing od
development students.
the
individual—personality—in—otrr—community
The Five-Year Ctirriculum Renewal A Six-Year Curriculum
Development and Management Cycle provides the means for systematic, continuous evaluation and modification of the curriculum.
While
the Board retains its full rights and responsibilities under the
laws
of
Oklahoma
with
regard
to
the
determination
of
the
curriculum, it authorizes -the administration,—as needed, the Board charges the administration with authority and responsibility to
organize advisory committees which shall be
parents,
and
community
members
with
composed of
special
staff,
expertise
to
periodically review the curriculum and advise the superintendent on curriculum changes.
11
95
602
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
M-16 BOARD MEMBERS' BUSINESS/COMMENTS
continued
7-1-97 POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
1-07
900 NOKTU KLEIN, QKIAHOMA CITY. OK 73106
ADOPTED: 12-17-79
"Establishing Excellence"
REVISED:
CURRICULUM GUIDES AND TEXTBOOK ADOPTIONS Curriculum guides shall be developed for and used by teachers in In instances where state curriculum guides
all course offerings.
are
mandated,
developed
teachers. with
all
objectives materials
shall
they
guides
curriculum
by
followed
also
shall
teachers.
be
Locally-
followed
These guides shall present course objectives
relevant aligned
means,
tests,
relevant
with
(including but not
Development
assessing
for
tests,
to
limited
used
by
aligned
achievement
of
adopted
instructional
textbooks
and approved
The Five Year Curriculum' Renewal Six Year
supplemental materials) .
Curriculum
be
and
Management
Cycle
will
be
followed-
systematically to update curriculum guides.
The Board believes requires that textbooks should shall be adopted by
the
district
for
all
classes
-for, w
which
a
textbook
determined to be a the recommended tool for instruction. textbooks
shall
be
used
by
teachers
Criteria for textbook adoptions will content
to
throughout
the
is
Adopted district.
include appropriateness of
Oklahoma City Public Schools_2 9o^ls
and objectives,
technical quality and rigor, relevance to students, objectivity of
content, avoidance of stereotyped images of minorities "and"'women;
availability and quality of teacher resources, readability and price. 12
96
1 Of 2
603
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
continued
Consistent with state statutes,
each
textbook
The
cornmi-ttee.
M-17
the superintendent shall appoint
superintendent
curriculum supervisor to serve as chairperson. be
composed of
teachers,
administrators,
shall
appoint
a
The committee shall
lay persons
and other
professional educators and/or experts in the content area for which
Committee
recommendations
for
adoption must be placed on public display for at least five
(5)
textbooks
are
being considered.
working days for public examination. for
committee
recommendation
must
Appropriate written rationale
be
submitted
to
the
Board,
textbooks and other supporting materials must be placed on display
for Board examination,
along with a rating scale leading to the
recommendation for adoption.
Legal Reference: Oklahoma Statutes 70 ยง16-111.1 13
97
2 of 2 (1-07)
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MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
M-18 BOARD MEMBERS' BUSINESS/COMMENTS
continued
7-1-97 • A
oki ^ahoma
city
public
POLICY:
schools
1-08
900 NORTH KLEIN. OKLAHOMA CITY. OK 73106
ADOPTED:
"Establishing Excellence"
6-6-77
REVISED:
HIGH SCHOOL CURRICULUM COURSE GUIDE ADOPTION A dyrcamic instructional program requires ongoing alteration in the curriculum and course of rtudy.
the
During
fall
semester
year,
each
of
the
admirrirshratign
Curriculum Department shall receive, solicit input from teachers, counselors, principals, students_j_ and patrons before- submitting in
order to submit to the Board a listing of all courses to be'offered in high schools for the following year.
This final listing will be submitted to the Board in the form of a
course
catalog
course
numbers,
requirements
course
to
be
containing
the
following
prerequisites,
course
(minimum number of students
offered,
etc.).
All
items:
course
descriptions
titles,
and
other
required in order
additions
courses from the previous year will be noted.
and deletions
for of
Policies requiring
revision shall also be submitted to the Board at this time. Approval
of
the
final
course
offerings
and
corresponding any
proposed revisions to Board policy shall appear on the Board agenda
at least two weeks after their presentation by the administration Curriculum Department so that Board members may have an opportunity to review the proposed course catalog and receive any additional
input from patrons, students, and staff prior to taking action.
14
98
605
CURRICULUM ALIGNMENT
enhanced when
Learning will
be
curriculum is
aligned.
The
RECOMMENDED NEW POLICY
the written,
and
taught
aligned curriculum
is
tested
designed
to
provide teachers with the Board's expectations of what students are
to learn.
Teachers are expected to follow the curriculum in their
teaching assignments.
The design and implementation of the classroom curriculum will be aligned with the district's written curriculum as presented in the district's curriculum guide.
the
written
curriculum,
curriculum,
shall
be
the
aligned
Three components of the curriculum;
taught to
and
curriculum
bring
about
a
the
high
tested
degree
of
consistency. The curriculum guide and teaching practices will reflect a high
degree Skills,
of
to
alignment
and
shall
the
state's
norm-reference
prescribed
Essential Skills Tests
friendly"
to
(K-5). be
Priority tests
Academic
and
to
Student
district
The curriculum guide must be "user
designed
to
assist
all
teachers
in
strengthening student academic performance.
15
99
1 of 5
606
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-20
BOARD MEMBERS' BUSINESS/COMMENTS
continued
THE PLANNED AND WRITTEN CURRICULUM
The components that shall be included in the written curriculum will include the following:
1.
Belief statements for each discipline area;
2.
Learner exit
criteria that
state
characteristics
that
students should have at the end of the 12th grade;
Program course criteria that describe in broad terms what
3.
students will know and be able to do at the completion of
the program of study;
4.
Philosophy which describes
the unifying
theme
of
the
discipline and sets forth the rationale for the existence of such a course; Priority Academic Student Skills setting forth what Oklahoma
5.
students should know and be able to do in that subject area;
Scope and sequence of objectives taught K-12.
6.
Written curriculum guides
shall
be
available
for
all
subjects
approved for district classroom use by the Oklahoma City Board of
Education. and beliefs.
These guides shall reflect the district's philosophy As guides are revised, they will be presented to the
Board of Education for adoption. These curriculum guides should be "user friendly" and include at a
minimum the following components: .1.
District mission statement;
16
100
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607
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
: M-21
continued
2.
District curriculum philosophy;
3.
Subject specific belief statement;
4.
A scope and sequence chart;
5.
Course
performance
identify
specific
criteria
content,
for
the
skills,
subject
which
attitudes,
and
processes to be taught;
6.
Correlation
of
performance
objectives
with
P.A.S.S.
objectives, essential skills. State CRT and State normreferenced test; 7.
Correlation
of
performance
objectives
to
available
instructional resources, textbooks and supplementary material;
8.
Recommended time allotment for reaching each objective.
It is expected that teachers will use curriculum guides as they develop their daily lesson plans.
Administrators will work with
teachers to maintain alignment between the written curriculum and
the
taught
available
Copies
curriculum. for
teachers.
of
Teachers
curriculum
guides
will
also
expect
to
should
be
have
available textbooks, software, and other materials that have been
specifically aligned to
the designed curriculum.
In addition,
curriculum guides may be reviewed by parents. THE TAUGHT CURRICULUM There must always be assurance that all teachers are working toward a common set of goals.
All staff are encouraged to participate in
17
101
3 of 5 (1-50)
608
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
M-22
BOARD MEMBERS' BUSINESS/COMMENTS
continued
designing the curriculum and follow the Board approved curriculum. The principal and school
directors will monitor to
ensure
that
maximum use is made of curriculum guides. Instructional supervisors should be available to teachers to insure
that sound teaching principles, grounded in educational research,
are used to guide instruction. Instruction must be appropriate for all students and must engage
students
to
students
the
To
assure mastery.
engage
following should permeate
the
maximum
number
environment
the
of
each
of
school: 1,
School climate which affirms the worth and diversity of all students;
2.
High expectations for all students;
3.
All students experience personal success;
4.
All
individuals
take
responsibility
for
success
in
learning;
Instructional strategies and objectives match content and
assessment; 6
Students know the objectives to be mastered;
7,
Varied
approaches,
practice
time
and
multiple
opportunities to learn are provided;
18
102
4 of 5 (.1-50)
609
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
8.
M-23
continued
Student mastery of objectives determines the teacher's
next
move which may include
extension,
enrichment
or
correctives;
THE TESTED CURRICULUM The tested curriculum should include the following:
1.
Criterion referenced assessment
(P.A.S.S.), etc.;
2.
District
assessment
criterion-referenced
(Essential
Skills) ;
3.
An evaluation system that allows students to demonstrate
and receive credit for mastery of course objectives;
4.
Norm-referenced performance
tests
against
a
to
compare
sample
of
district
students
student
across
the
nation;
5.
A program evaluation component that guides
curriculum
redesign.
19
103
5 of 5 (1-50)
610
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-24 BOARD MEMBERS' BUSINESS/COMMENTS
continued
STUDENT PERFORM7\NCE G07VLS
RECOMMENDED Oklahoma City
Public Schools
subscribe
to
a
set
of
POLICY competency
standards/performance standards that gives focus and organization to all district efforts.
The performance criteria set forth below specify the goals
from
which all curriculum development is derived. Oklahoma City Public Schools has the following performance criteria
for students: 1.
Effective communicators who:
a.
Exhibit mastery of verbal and written communication skills;
b.
Demonstrate technological literacy through the use
of computers, communication systems, and media; c.
Are career-oriented, aware of the employment needs of the business world and who possess skills which
can adapt to a variety of job opportunities.
2.
Skillful, competent,
and self-directed learners who:
20
104
1 of 3
611
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
a.
Demonstrate reading,
studies,
b.
Accept
M-25
continued
mastery
writing,
basic
in
skills,
mathematics,
such
science,
as
social
and language arts; responsibility
making decisions
and
for
choices
personal and career paths
own
their
that
that
learning
determine
they will
by the
pursue
throughout their lives; c.
Have knowledge of basic life skills.
Complex thinkers who:
a.
Exhibit higher order thinking skills and apply them
effectively in problem solving; b.
Reason logically.
Collaborative workers who: a.
Demonstrate
characteristics of
an
effective
team
member in working with groups; b.
Have
skills
for working
effectively within many
different groups; c.
Have
skills
to
compete
effectively
in
a
world
marketplace. Culturally-sensitive citizens who: a.
Demonstrate the ability to interact in a culturally
sensitive manner within a diverse society;
21
105
2 Of 3 (1-51)
612
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-26
BOARD MEMBERS' BUSINESS/COMMENTS
b.
continued
Will be able to appreciate the different art forms,
languages, global
customs in our society,
and
society,
take
as well as the
pride
in
the
accomplishments of all people;
c.
Are skillful and constructive in confronting issues where there are differing opinions.
6.
Global community contributors who;
a.
Demonstrate an understanding of a global society;
b.
Are knowledgeable of political,
legal,
and social
structures which affect their lives; c.
Participate
in
community
and
civic
programs,
projects, and activities to improve the quality of life in the community;
d.
Develop healthy life habits.
22
106
3 of 3 (1-51)
613
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
:M-27: LEGAL
REPORT
LEGAL REPORT
Ms. Carter, Associate Counsel, said she did not have anything to report, but would be glad to answer any questions. TREASURER'S
treasurer's
REPORT
REPORT
Ms. Henry, Treasurer, stated that the enclosed treasurer's report included activities from July 1, 1997 through July 31, 1997. Revenues were slow due to state aid being paid in eleven payments beginning in late August. Interest rates have remained steady and reflect minimal change. SUPERINTENDENT
1.
SUPERINTENDENT'S REPORT
REPORT
1997-98 School Accreditation Report
(Dr. Guy Sconzo)
DISCUSSION:
1997-98 SCHOOL ACCREDITATION REPORT
Dr. Sconzo noted that out of 84 schools which were accredited with no deficiencies by the state department for this coming school year, there were only two exceptions. The two exceptions were Westwood & Western Village Schools which were accredited with warning, as they were on the state's low performing list. Dr. Crawford inquired how this report compared with previous years and with other districts in the state. Dr. Sconzo commented that this was the best report that has been experienced since he has been making the reports. In regard to other districts, Tulsa, for example, had eleven schools reporting low performance compared to our two.
Mrs. Thelma Parks asked if the Board got information or a report this year indicating the areas where the schools have been accredited with warning. Dr. Sconzo noted that we did get this information, but subsequent to the Iowa test scores from this past spring. The accreditation has only to do with the schools being on the low performing list for student achievement.
2.
Discussion regarding the District Loqo
(Cynthia Reid)
DISCUSSION Dr. Crawford stated that several weeks ago, tentative recommendation for the district logo was not well-received and that Mrs. Reid had another presentation for the Board.
Mrs. Reid briefed the Board on the process used to develop the first and the second logo. This was developed with the combined effort of the graphic department, the communication department and with the cooperation of the senior staff and the Superintendent to have broad appeal. The focus was to develop a graphic identity for the district that would really define the organization as showing that we were helping children reach their potential and striving for greater achievement. Besides having an attractive, colorful logo, it would give us consistency, a voice, a distinguished message easy to identify as Oklahoma City Public Schools; increase our professionalism in terms of appearance (on paper at least), and be contemporary and flexible. Mrs. Parks said the examples included in the packet did not reflect different colors, or the overview of our district. She asked what we were trying to project. Mrs. Parks asked if there were any examples available at the Board meeting, and, if so, could she see them. Mrs. Reid stated that the district wanted to use a multitude of colors that would be flexible.
107
DISCUSSION REGARDING DISTRIC LOGO
r
614
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 = M-28 =
SUPERINTENDENT'S REPORT
continued
Mr. Carter asked if the logo was colorful, would it mean that different schools would use their school colors. Mrs. Reid commented that, ideally, the letterhead would be in the same two-color formats. Mr. Bogle commented that he understood it may be difficult to achieve a logo and image by committee, but that seems to be the direction we have gone. He asked Mrs. Reid and Dr. Crawford, and the senior staff, to go back and figure out a better solution process. Mrs. Parks required if there would be a possibility of collecting samples of logos from other school districts. Mrs. Reid stated that she had many logos from other districts on her desk at this moment. )ISCUSSION OF TENTATIVE TIMELINES FOR MPLEMENTATION OF UGH SCHOOL lEDISTRICTING â– OR 98-99
3.
Discussion of Tentative Timelines for Implementation of High School Redistrictinq for 1998-99 and Corresponding Discussion Topics and Potential Board Agenda Items (Dr. George Kimball)
DISCUSSION
Dr. Crawford commended Dr. Kimball, and his staff, and all senior staff, in this effort on establishing timelines. Dr. Kimball stated that one of the two tentative timelines included in the packet is more detailed, and, basically, lists all the tasks we need to accomplish between now and December of 1997. A tentative, month-bymonth timeline is also included. We will continue to update as we accomplish tasks and add different items. We have timelines for high school course offerings to be approved, establishing a new magnet school program at Northeast High School, revising and formalizing the magnet school application process for consistency, athletics at schools, grandfathering students, transportation of activity busses, etc. As you can see, the task is enormous.
Mr. Yeargain commented that he did not see anything on the timeline for the Southeast Magnet plan. Dr. Kimball stated Dr. Crawford is presenting a proposal to make Northeast a new 6-12 grade magnet school. By including community, staff and focus group meetings, we can select the additional magnet programs to compliment the Bio-medical program already in existence. Our decision was that Southeast remain a magnet school without boundaries. Our proposal is that Southeast be included in this process concerning standardizing all magnet school applications.
Mr. Yeargain asked what kind of timeline would be used to set Southeast up as magnet school. Classen was the only school voted on as a magnet school so far. Mr. Bogle commented that the proposal consider Southeast as a magnet school since it has no boundaries, and draws students from all across the district with the technology program as it's main focus. Mr. Walker asked if we would see recommendations on this timeline concerning grandfathering, or the consequences if we don't, especially athletes at the high school level. Dr. Kimball stated that this would be included in the timelines and discussed as they occur. Many of the issues at the middle and high school levels would be different and carefully considered by the Board. Mrs. Parks asked would the term "magnet schools" and the district being consistent with the format, mean that all schools would conform to this process. Dr. Kimball commented that the intent of this process was to establish guidelines early on how to apply, and how decisions would be made, as opposed to waiting until December.
Dr. Crawford stated the only difference is that Classen would continue to be 6-12 grade. Northeast (per the proposal) would become 6-12 grade, and Southeast would continue as a 9-12 grade magnet high school. Dr. Kimball noted that there would be small differences, but the process, as described, should be a magnet school process. Mrs. Parks asked if the information about all of the magnet schools would be � distributed at the same time so that parents could make a decision as to which school to send their children. Dr. Kimball commented that this information was included on the timelines. Mrs. Parks inquired about the new Heritage Hills private school which was expecting more students this year. Since Classen was in this area.
108
615
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 ;m -29.
SUPERINTENDENT'S REPORT
continued
would the Heritage Hills School affect Classen's enrollment. She also stated that there was a new school out on Memorial which would be in the Oklahoma City Public School's boundaries. These are some concerns we should consider.
Mr. Yeargain asked if the other "magnet schools" would be competing with Classen. Dr. Kimball commented that the intent was to select complimentary magnet programs that would enhance and expand upon the Bio-Medical program at Northeast. There are needs for more advanced magnet programs in the high school level.
Mr. Walker asked why the district was not looking at Southeast as a 6-12 grade magnet school like Classen and Northeast. Dr. Kimball commented that the biggest reason is that Southeast does not have the space, and that their technology program does not require middle school preparation. Background and preparation at Classen and Northeast, in the middle grades (6-8 grades), would enhance success in the high school special magnet courses offered at these schools. Mr. Walker stated that if Classen and Northeast required middle school preparation and Southeast did not, the standards of the school will be lowered and it will no longer be a "special" school. Concerning overcrowding, Jefferson and Webster have major overcrowding problems. Including a middle school at Southeast seemed a logical solution to that problem. Dr. Crawford emphasized that we are not lowering Southeast's standards with this concept. It is simply a different type of magnet school. Mr. Walker stated that the Thelma R. Parks elementary school will be a specialty school on computer technology. However, we have no middle school with a focus on computer technology so what happens to those students in middle school. Dr. Kimball noted that considering the constraints in our budget, every middle school had computer technology but none had a focus on this technology like the magnet school. Mr. Bogle asked about the budget impact of the plan being recommended. Dr. Kimball commented that the timeline shows this as being accomplished by October 14, 1997. The information on the Northeast proposal, including the budget, should be available to senior staff and the Board by October 20, 1997.
Mr. Bogle addressed the issues regarding maintaining enrollment in the specialty schools. He questioned the requirements a student must have to be re-admitted each year. He also asked under what conditions would students be taken out of a magnet school and returned to their "home" school. Dr. Crawford stated that when the Board receives information about the selection, the requirements for re-admittance are to included as well. 4.
Discussion, regarding Middle School Feeder Zones to High Schools (Dr. George Kimball)
Dr. Kimball prepared an overhead for the audience that reflected the map included in the Board packet. The map showed proposed boundaries for the new comprehensive high schools for the 1998-99 school year, and the elementary schools that would feed into these boundaries. The maps also included middle schools. Mr. Bogle commented that at a earlier meeting he requested a feeder map for middle schools. He noted that Harding students would feed into three different high schools.
Dr., Kimball stated he agreed about Harding's attendance area but also noted that West Nichols Hills, Nichols Hills, and North Highland will be assigned to John Marshall High School. Horace Mann and Edgemere will assigned to Douglass High School. The remaining schools in the Harding boundary area will be assigned to Northwest Classen. For the most part, elementary students will go on to their middle school together and then to the same high school. Elementary school boundaries were not radically divided so the students in the Edgemere area, for example, will go'on to Harding and then to Douglass High School together.
Mr. Bogle commented that the one area that did not seem logical was the Pierce and Rockwood, Heronville and Rancho Village assignment. He questioned if these schools had been looked at as schools staying in the Grant attendance zone. Dr. Kimball noted that it was the matter of the number of students. This would make Grant a very large 109
DISCUSSION REGARDING MIDDLE SCHOOL FEEDER ZONES TO HIGH SCHOOLS
616
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
M-ao' SUPERINTENDENT'S REPORT
continued
high school. By going west in Grant's boundaries, it would move some of the more eastern schools, such as Fillmore, to Capitol Hill. It would become a proximity problem with schools surrounding Grant feeding into Capitol Hill.
Mr. Yeargain noted that he would like to see another map which would show the two grade schools. Pierce and Rockwood, as feeder schools into the Grant area. He also asked about the student enrollment for Pierce and Rockwood, which he believed to be around 200 fifth grade students. ISCUSSION EGARDING EUGENE lELD BLOCK GRANT MPROVEMENTS
5.
Discussion regarding Eugene Field Block Grant Improvements (Terry Wolfe)
Mr. Wolfe commented that in July information was presented to the Board regarding the block grant improvements around the Eugene Field School neighborhood. Mr. Wolfe noted that several representatives were going to make presentations and allow the Board to ask questions to learn more detail about the proposed projects. Following the presentation he planned to bring the item back for action at the next regular Board meeting in September. The Board would then be asked to declare their interest in properties that the city seeks to obtain on behalf of the school district, and to authorize the city to proceed in the negotiations.
Mr. Carl Friend presented a project for Eugene Field, Wheeler Elementary, King Elementary, and their attendance areas. Mr. Friend anticipated the selection of a fourth school in the near future with a fifth & sixth to be selected in 1998. The program amounted to $400,000 from Community Development Block Grant Funds, which would be available to make improvements in the school's attendance areas. A committee would be selected to plan how to expend these funds. The main concern of the program was safety of the children. Each provision included new playground facilities, park improvement, sidewalks, and lighting. On one map he presented the Eugene Field attendance area, and the second map detailed the project in general. The third presentation was the budget for those projects. Mr. Carl Friend stated that the playground at Eugene Field was hard to maintain in a safe manner and was in need of additional parking. The proposal would connect the school with the property owned on 14th street. The street would be closed, fenced in, and the pavement removed. This would turn the street into additional parking for Eugene Field, including a playground facility. After the property was acquired at the corner of the park, the park would include a pedestrian access, extended sidewalks for safe access to and from the park, and a drainage system. Community lighting would be accomplished with funding out of a general fund. Also requested was the purchase of property at 12th and Kentucky to build a park facility for very young children. Mr. Buck Newby from the property administration office, commented on the status of the project, and the property around Eugene Field. The surrounding properties included a vacant lot, an alley, a privately owned day care center, and a vacant, four-plex house. Appraisals and title certifications have been given on these properties, and they can be acquired within budget. The remainder of the $82,000 would be put in reserve for the relocation of the people who are presently living inside the day care center. Mrs. Parks asked how much of the property south of Eugene Field belonged to the district. Mr. Newby commented that without the information at h.and he could not give an exact answer; however, the lots are about 50 feet wide. Mr. Parks commented that she thought someone had donated or given the property to the district. Mr. Newby said that may have be true; however, his focus was on the three properties directly across 14th street to the south. Mrs. Parks stated that she heard the first speaker say we will have consumed all of the $400,000, and mentioned something about the district's portion. She asked what obligation the district would have to complete this project. Mr. Newby noted that the school would not have an obligation. Not all of the $400,000 would be going to the school district. Part of the $400,000 would be used on McKinley Park, on the sidewalk program, on the neighborhood lighting program, and on the security program in the neighborhood. The school's portion of the total targeted area project is shown under the school improvements label as follows: 110
617
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
SUPERINTENDENT'S REPORT
continued $82,000 $20,000 $75,000 $55,000
Acquisition of property Demolition of property Playground construction Parking construction Lighting for eastern edge of the school property TOTAL
$19,000 $251,000
This is the portion of the $400,000 that will be coming to the school to accomplish these projects. The school is under no particular obligation to go beyond those funds. Mr. Carter said the school system would not be out any money unless it wanted other improvements. He stated Wheeler Park had helped the school and the neighborhood immensely. He thanked the city for it's efforts. The Board recessed at 9:21 p.m. for a five minute break. PURCHASING MOTION: SECOND:
AND
GENERAL
BUSINESS
Jennifer Puckett Kenny Walker I. #252
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A THROUGH N j^PPROVAL OF ?ORCHASING AND AS LISTED ON THE FOLLOWING PAGES WITH ITEM J REMOVED FROM CONSIDERATION
ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mr. Mr. Mr.
Walker, Carter, Bogle,
aye aye aye
GENERAL BUSINESS ITEMS A-N WITH ITEM J RHOVED 7R0M CONSIDERATIO
MOTION CARRIED 6-0, NOTE:
1.
Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - C) Recommend approval to purchase the following small equipment for the 1997-98 school year. Items chosen from Quotation 8416 were determined based on best quality and price. All purchases will be charged to Child Nutrition Services. (David Remy) QUOTATION 8416 SMALL EQUIPMENT (25 Mailed - 8 Returned)
PASCO
Dry Measure: 150 Each 1 Pint, Crest M-05 Dry $2.30 Each 150 Each 1 Quart , Crest M-10 Dry $3.05 Each 150 Each 2 Quart s. Crest M-20 Dry $4.50 Each 100 Each 4 Quart s. Crest M-40 Dry $6.85 Each Ingredient Bins, Cambro IB32, 50 Each, $96.45 Each Hobart Beaters, 60 Quart, 2 Each $104.00 Each Hobart Dough Arm 20 Quart, 2 Each $85.00 Each Hobart Dough Arm 30 Quart, 1 Each $101.00 Each Hobart Dough Arm 60 Quart, 2 Each $150.00 Each in
(APPROVAL TO PURCHASE SMALL EQUIPMENT FOR 97-98 SCHOOL YEAR
618
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-32
PURCHASING AND GENERAL BUSINESS
continued
Dishers, Vollrath #8, 24 Each, $5.37 Each Vollrath, #10, 24 Each, $5.37 Each
Vollrath, #40, 60 Each, $5.37 Each Pocket Thermometer, Taylor 6091-1, 50 Each, $2.70 Each Dust Pans, White Mop #6, 200 Each, $1.98 Each Pizza Cutter, Mundial SCW5601-4, 100 Each, $8.30 Each Loaf Pans, Wearever 5216, 50 Each, $11.70 Each Sheet Pan, Lincoln/Wearever 9303, 100 Each, $3.15 Each Hobart Bowl Truck: 2 Each, 30 Quart, $178.00 2 Each, 60 Quart, $233.00 Grater, Traex SG-200, 5 Each, $11.75 Each Potato Masher, Pronto 540, 100 Each, $11.00 Each Kitchen Broom, Rubbermaid 6385, 300 Each, $10.35 Each Vegetable Crisper, Cambro 28CW, 50 Each, $6.84 Each Crisper Cover, Cambro 20CWCW, 50 Each, $2.60 Each Tomato Slicer, Lincoln 044N, 10 Each, $143.90 Each Fruit Wedger, Lincoln 808N, 10 Each, $72.90 Each Safety Dust Masks, 3M4T823, CS/CT 50, 200 Bxs, $9.00 Box Counter Pan Cover, Vollrath 75120, 125 Each. $6.95 Each Counter Pan, Vollrath 30262, 25 Each, $14.23 Each Fly Swatter, Pasco 61225, 50 Each, $2.00 Each APPROVAL OF IGREEMENT WITH ;iTY OF OKLAHOMA ;ITY POLICE DEPT. CO FDRNISH 15 )FFICEBS, 2 â–¡lEDTENANTS TO PROVIDE CAMPUS SECURITY FOR SECONDARY SCHOOLS ?OR 97-98 SCHOOL fEAR
B.
Recommend approval of an agreement with the City of Oklahoma City whereby the Oklahoma City Police Department will furnish 15 officers, 2 lieutenants and necessary overtime to provide campus security for secondary schools for the 1997-98 school year for an estimated cost of $751,500. This expenditure will be charged to the General Fund. (Dr. Guv Sconzo)
Recommend approval of the 1997-98 Estimate of Needs in the amounts as shown below, and Financial Statement as of the close of the Fiscal Year 1996-97. (Nick Kelly) General Fund: Building Fund: Child Nutrition Services: Sinking Fund:
APPROVAL OF ESTIMATE OF NEEDS
$178,336,410 $ 6,152,255 $ 13,788,914 $ 10,117,154
[Ref. 68 O.S. 1991, 3002]
APPROVAL OF DEPOSITORIES OF DISTRICT FUNDS
D.
Recommend approval of the following depositories of District funds, as shown on the following pages. (Board approval required by State Department of Education Regulations and State Statutes Title 70-5-129.) (Nick Kelly)
112
619
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
PURCHASING AND GENERAL BUSINESS
:M-33i
continued
PURCHASING AND GENERAL BUSINESS (Continued)
American Bank and Trust SdnolNiinlnr SdnolNaniB
108
CMUNutriOcn
ARCADIA ELEMENTARY TOTAL
Bank One
School Numlnr SchoolNama
Studont Activity Find
District Acct
□
0
□
0.00
1.00
0.00
ChBd Nutrition
Studont Activity Fund
District Acct
215
EUGENE FIELD ELEM.
□
0
□
260
HAYES ELEMENTARY
0
□
□
268
HILLCREST ELEMENTARY
0
□
□
315
MADISON ELEMENTARY
0
□
□
320
MARK TWAIN ELEMENTARY
0
□
□
352
PARMALEE ELEMENTARY
0
□
□
360
PRAIRIE QUEEN ELEM.
0
□
□
400
SHIDLER ELEMENTARY
□
0
□
407
SOUTHERN HILLS ELEM.
0
0
□
706
CLASSEN SCHOOL OF ADV. STUDIES
□
0
□
7.00
4.00
0.00
TOTAL
Commercial Federal Bank SchoolNunbar SdioolNamB 415
Clfld Nutrition
STONEGATE ELEMENTARY TOTAL
First Enterprise Bank SchoolNunhor SchoolNaiia 105
District Acct
0
□
0.00
1.00
0.00
ChM Nutrition 0
ADAMS ELEMENTARY
Student AcUvity Fund
□
studont Activity Fund
District Acct
0
□ □
110
ARTHUR ELEMENTARY
0
0
125
BRITTON ELEMENTARY
0
0
□
160
COLUMBUS ELEMENTARY
0
□
□
165
COOLIDGE ELEMENTARY
0
0
□
220
FILLMORE ELEMENTARY
0
□
□
275
JOHNSON ELEMENTARY
□
0
□
343
NORTH HIGHLAND ELEMENTARY
0
0
□
353
PIERCE ELEMENTARY
0
□
□
370
RANCHO VILLAGE ELEMENTARY
0
□
□
410
STAND WATIE ELEMENTARY
0
0
□
456
WESTERN VILLAGE ELEM.
0
□
□
509
HARDING MIDDLE SCHOOL
□
0
□
510
HOOVER MIDDLE SCHOOL
515
26
□
0
JACKSON MIDDLE SCHOOL
113
0
□
□
□
620
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
M-34: PURCHASING AND GENERAL BUSINESS
585 725
continued
ALTERNATIVE MIDDLE SCHOOL
□
0
□
JOHN MARSHALL HIGH SCH.
□
0
□
12.00
11.00
0.00
TOTAL
First Fidelity Bank
School Numbor School Nans 265
ChUd Nutrition
HERONVILLE ELEMENTARY
student Activity Fund
District Acet
0
□
□ □
285
LAFAYETTE ELEMENTARY
0
□
295
LEE ELEMENTARY
0
□
□
305
LINWOOD ELEMENTARY
0
□
□
353
PIERCE ELEMENTARY
□
0
□
705
CAPITOL HILL HIGH SCH.
□
0
□
2.00
0.00
4.00
TOTAL
First Security Bank School Numbor School Namo
Chid Nutrition 0
Student Activity Fund
District Acet
0
□
0
0
□
EDWARDS ELEMENTARY
0
0
□
230
GARDEN OAKS ELEMENTARY
0
0
□
240
GATEWOOD ELEMENTARY
□
0
□
283
KING ELEMENTARY
0
0
□
350
THELMA R. PARKS ELEM.
0
□
□
355
POLK ELEMENTARY
0
□
□
707
DOUGLAS HIGH SCHOOL
□
0
□
710
EMERSON ALTERNATIVE CTR.
□
0
□
712
GRANT HIGH SCHOOL
□
0
□
906
SERVICE CENTER CAFETERIA
0
□
□
8.00
9.00
0.00
170
CRESTON HILLS ELEMENTARY
190
DUNBAR ELEMENTARY
205
TOTAL
First State Bank Of Jones
Chid Nutrition 0
School Nunbor School Namo 105
ARCADIA ELEMENTARY
1.00
TOTAL
Frontier State Bank
ChUd Nutrition
School Numbor SchoolNamo
Student Activity Fund □
□
0.00
0.00
Studont Activity Find
123
BODINE ELEMENTARY
□
0
344
OAKRIDGE ELEMENTARY
0
□
1.00
TOTAL
Guaranty Bank
Chid Nutrition
School Nunbor SchoolNamo
135
BUCHANAN ELEMENTARY
154
CLEVELAND ELEMENTARY
27
114
District Acet
1.00
student Activity Fund
District Acet
□ □ 0.00
District Acet
0
□
□
□
0
□
621
MINUTES OF THE REGULAR MEETING OP AUGUST, 18, 1997
PURCHASING AND GENERAL BUSINESS
;M-35
continued
280
KAISER ELEMENTARY
0
□
□
305
LINWOOD ELEMENTARY
□
0
□
2.00
2.00
0.00
TOTAL
Liberty Bank
School NunlBr Sctiool Hama
Gtdd Nutrition □
Stuftont Activity Fund
District Acct
□
0
BODINE ELEMENTARY
□
□
154
CLEVELAND ELEMENTARY
□
□
195
EDGEMERE ELEMENTARY
0
□
□
206
EISENHOWER ELEM.
0
□
□
215
EUGENE FIELD ELEM.
0
□ ■
n
240
GATEWOOD ELEMENTARY
0
□
□
255
HAWTHORNE ELEMENTARY
□
0
□
270
HORACE MANN ELEM.
0
□
□
340
NICHOLS HILLS ELEMENTARY
0
□
□
365
PUTNAM HEIGHTS ELEMENTARY
0
□
□
368
QUAIL CREEK ELEMENTARY
□
0
□
460
WESTWOOD ELEMENTARY
0
□
□
477
WILLOW BROOK ELEM.
0
□
□
480
WILSON ELEMENTARY
0
0
□
509
HARDING MIDDLE SCHOOL
0
□
□
518
JEFFERSON MIDDLE SCHOOL
0
□
□
520
MOON MIDDLE SCHOOL
0
0
□
522
ROGERS MIDDLE SCHOOL
0
□
□
523
ROOSEVELT MIDDLE SCHOOL
0
□
□
525
TAFT MIDDLE SCHOOL
0
0
□
530
WEBSTER MIDDLE SCHOOL
0
0
□
585
HARRISON ALT. CENTER
0
□
□
705
CAPITOL HILL HIGH SCH.
0
□
□
706
CLASSEN SCHOOL OF ADVANCED STU
0
□
□
707
DOUGLAS HIGH SCHOOL
0
□
□
710
EMERSON ALTERNATIVE CTR.
0
□
□
712
GRANT HIGH SCHOOL
0
□
□
720
BELLE ISLE SEC. SCHOOL
0
□
□
725
JOHN MARSHALL HIGH SCH.
0
□
□
760
NORTHEAST HIGH SCH.
0
□
□
765
NORTHWEST CLASSEN H.S.
0
□
□
770
SOUTHEAST TECHNOLOGY SCHOOL
0
□
□
780
STAR SPENCER HIGH SCH.
0
□
□
905
ADMINISTRATION CAF6.
0
□
□
32.00
6.00
1.00
003
TREASURER'S ACCOUNTS
123
TOTAL
28
115
622
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-36
PURCHASING AND GENERAL BUSINESS
continued
Lincoln National Bank School Nunbar SchoolNamo 344
CHM Nutrition
OAKRIDGE ELEMENTARY TOTAL
Local Federal
School Nunbar SchoolNamB
270
TOTAL
Metro Bank
SchoolNunbBr SchoolNamo 456
TOTAL
Nations Bank
SchunNunhor SchoolNamo 166
0
□
0.00
1.00
0.00
District Acct
0
□
0.00
1.00
0.00
Studmt Activity Fund
District Acct
□
0
□
0.00
1.00
0.00
CHM Nutrition 0
CAPITOL HILL ELEMENTARY
Studont Activity Fund
□
CHM Nutrition
WESTERN VILLAGE ELEMENTARY
District Acct
□
CHM Nutrition
HORACE MANN ELEM.
Student Acthrity Fund
195
EDGEMERE ELEMENTARY
□
260
HAYES ELEMENTARY
□
275
JOHNSON ELEMENTARY
295
LEE ELEMENTARY
□
studont Activity Fund
District Acct
0
□
0
□
0
□
□
□
0
□
PUTNAM HEIGHTS ELEMENTARY
□
0
□
368
QUAIL CREEK ELEMENTARY
0
□
□
375
RIDGEVIEW ELEMENTARY
0
0
385
ROCKWOOD ELEMENTARY
□
0
□
415
STONEGATE ELEMENTARY
0
□
□
455
WEST NICHOLS HILLS ELEMENTARY
0
0
□
510
HOOVER MIDDLE SCHOOL
0
□
□
7.00
8.00
0.00
365
TOTAL
Northwest Bank
School Nunhor SchoolNama
ChU Nutrition □
Studont Activity Furi
.
□
District Acct
0
□
0
□
□
KAISER ELEMENTARY
□
0
□
285
LAFAYETTE ELEMENTARY
□
0
.□
315
MADISON ELEMENTARY
□
0
□
SEQUOYAH ELEMENTARY
0
□
□
2.00
4.00
0.00
135
BUCHANAN ELEMENTARY
255
HAWTHORNE ELEMENTARY
280
395
TOTAL
Rockwell Bank
SchaolNunbor SchoolNamo
CHM Nutrition 0
400
SHIDLER ELEMENTARY
405
SHIELDS HEIGHTS ELEMENTARY
0
29
116
Studont Activity FuM
District Acct
□
□
0
□
623
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
465
WHEELER ELEMENTARY TOTAL
Southwestern Bank School Nunber School Namo
0
□
□
3.00
1.00
0.00
student Activity Fund
District Acet
220
FILLMORE ELEMENTARY
ClfldNiitmion □
268
HILLCREST ELEMENTARY
□
PARMALEE ELEMENTARY
□
360
PRAIRIE QUEEN ELEM.
□
370
RANCHO VILLAGE ELEMENTARY
□
a
□
518 770
JEFFERSON MIDDLE SCHOOL SOUTHEAST TECHNOLOGY SCHOOL
□
0
□
□
0
□
0.00
7.00
0.00
352
TOTAL
Spencer State Bank School Nunbor SchoolNamo
ClfldNiitmion
0
□
✓
□
✓
□
a
□
Studont Activity Fund
District Acet
244
GREEN PASTURES ELEMENTARY
0
0
□
350
THELMA R. PARKS ELEM.
□
a
□
351
PARKER ELEMENTARY
0
a
□
408
SPENCER ELEMENTARY
0
0
□
413
STAR ELEMENTARY
0
0
□
417
TELSTAR ELEMENTARY
0
0
□
477
WILLOW BROOK ELEM.
0
□ □
522
ROGERS MIDDLE SCHOOL
□
780
STAR SPENCER HIGH SCH.
□
0
□
5.00
9.00
0.00
TOTAL
Stillwater National Bank School Numbor SchoolNamo 340
Ctfld Nutrition □
NICHOLS HILLS ELEMENTARY TOTAL
The Oklahoma Bank SchoolNunbor SchoolNamo
385
0.00
dfld Nutrition
ROCKWOOD ELEMENTARY TOTAL
UMB Bank
SchoolNumbor SchoolNamo 265
TOTAL
UMB Oklahoma Bank SchoUNumbor SchodNamo
□
1.00
0.00
student Activity Fund
District Acet □
1.00
0.00
0.00
studont Activity Fund
District Acet
□
0
□
0.00
1.00
0.00
160
COLUMBUS ELEMENTARY
□
206
EISENHOWER ELEM.
□
117
0
□
ClfldNiitmion
30
District Acet
0
ChUd Niitrltlan
HERONVILLE ELEMENTARY
Student Activity Fund
student Activity Fund
District Acet
0
□
0
□
MINUTES OF THE REGULAR MEETING OF AUGUST,
M-3 8
PURCHASING AND GENERAL BUSINESS
18,
1997
continued
320
MARK TWAIN ELEMENTARY
□
0
□
460
WESTWOOD ELEMENTARY
□
0
□
465
WHEELER ELEMENTARY
□
0
□
515
JACKSON MIDDLE SCHOOL
□
0
□
ROOSEVELT MIDDLE SCHOOL
□
0
□
0.00
7.00
0.00
523
TOTAL
Union Bank
School Numbn* School Namo
Chmi Nutrition
Student Activity Fund
District Acct
0
0
□
SEQUOYAH ELEMENTARY
□
0
□
BELLE ISLE SEC. SCHOOL
□
0
□
1.00
3.00
0.00
335
MONROE ELEMENTARY
395 720
TOTAL
Weststar Bank
School Nunhor School Namo
Chun Fftitrltlon 0
Studant Activity Find
District Acct
0
□
□
185
DEWEY ELEMENTARY
310
LONGFELLOW ELEMENTARY
0
0
355
POLK ELEMENTARY
□
0
□
760
NORTHEAST HIGH SCH.
□
0
□
765
NORTHWEST CLASSEN H.S.
□
0
□
2.00
5.00
0.00
88.00
86.00
TOTAL
Grand Total
31
118
1.00
625
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
PURCHASING AND GENERAL BUSINESS
E
;M-39
continued
Recommend approval of the followincr agreements between Independent School District No. 89 and persons listed below, to provide special services as listed. (Dr. Guy Sconzo)
Debbie Cain-Fitzhugh - Psychologist Srvs. - $15/Hr. and $.28 In-District Mileage Deborah Ross - Psychometry Srvs. - $25/Hr. and $.28 InDistrict Mileage Kathy Yates - Parent Advisory Srvs. - $30/Hr. and $.28 In-District Mileage Ann Lynn Buchanan - Occupational Therapy - $45/Hr. and $.28 In-District Mileage Karen Jarrett - Occupational Therapy - $45/Hr. and $.28 In-District Mileage Mary Martin - Occupational Therapy - $45/Hr. and $.28 In-District Mileage Recommend approval of a contract with OU College of Medicine for the Emerson Teen Program in the amount of $30,000. This expenditure is to be charged to General Fund Account 711-0002135-330-000-0000-000-085. (Dr. Guy Sconzo)
G.
H.
Recommend approval for Printing, Inc., to print 66,000 copies of the 1997-98 Student Parent Handbook. This expenditure in the amount of $13,048 is to be charged to General Fund Account 000-2524-550-000-0000-000-057. (Cynthia Reid) Recommend approval to purchase network operating system software for use by the Vocational Department at various high schools from Novell in the amount of $8,955.00 (manufacturer's price and education discount) and is to be charged to General Fund Account 811-421-1000-650-316-8400000-000. (Belphry Dean) Recommend approval to purchase internet service/ connections for use by the Vocational Department at Thelma R. Parks Elementary School, Roosevelt Middle School, and Southeast High School from OneNet (State Contract #C98001). These expenditures are to be charged to the following accounts; (Belphry Dean)
811-482-1000-740-390-9570-000-029 811-482-1000-610-390-9570-000-029 TOTAL J.
Note;
BETWEEN DISTRICT 89 & DEBBIE FITZHUGH, DEBORAH ROSS, KATHY YATES, ANN BUCHANAN, KAREN JARRETT, & MARY MARTIN TO PROVIDE SPECIAL SERVICES
DISCUSSION OF A CONTRACT WITH OU COLLEGE OF MEDICINE FOR EMERSON TEEN PROGRAM DISCUSSION OF PRINTING STUDENT HANDBOOK DISCUSSION TO PURCHASE NETWORK OPERATING SYSTEM SOFTWARE FOR VARIOUS HIGH SCHOOLS
DISCUSSION TO PURCHASE INTERNE! SERVICES/ CONNECTIONS
8,659.14 14,400.00 $ 23,059.14
$
Recommend approval to purchase courseware, software, audio and printing materials, hardware and accessory kits for Title I at Star Spencer High School from Plato Educational Services. This expenditure in the amount of $120,168.00 is to be charged to account #823-511-1000-650-494-7640-000-780 and has been approved on our Federal Educational Grant and/or Programs. (Belphry Dean)
ITEM J REMOVED FROM CONSIDERATIC PER DR. CRAWFORD
Item J was removed from consideration at the request of Dr. Marvin Crawford.
K.
Recommend approval to contract with Worth Hydrochem, who submitted the low bid (3 received) , for full service water treatment services for the 1997-98 school year. Expenditure^ not to exceed $110,000, is to be charged to Building Levy Fund #821-000-2620-430-000-0000-000-051. (Terry Wolfe)
DISCUSSION TO CONTRACT WITH WORTH HYDROCHEM FOR FULL WATER TREATMENT
L.
Recommend approval of utility easement at Stonegate Elementary School to OG&E. The easement is described as follows; (Terry Wolfe)
DISCUSSION ©1“ UTILITY EASEMENT AT STONEGATE ELEMENTARY
A ten (10) foot wide easement being part of Lot 18, Block 9, STONEGATE, an addition to the City of Oklahoma, Oklahoma, said easement being five (5) feet on each side of a centerlinef'inore particularly described as follows: Beginning at a point on the East line of said Lot 18, said point being 386.87 feet North of the Southeast corner thereof; thence N84°22'55"W a distance of 360.05 feet; thence S29°59'56"W a distance of 152.50 feet to the point of termination.
u
DISCUSSION OF THI
AGREEMENTS
119
626
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 ;M-40 )ISCUSSION OF CONTRACT FOR PROOFING OF [ILLCREST ELEM.
PURCHASING & GENERAL BUSINESS
M.
continued
Recommend approval to award the contract for reroofinq of Hillcrest Elementary School to Standard Home & Industry, who submitted the low bid (4 received). (Terry Wolfe)
Contract to include; $ 103,170.00 2,200.00
Base Bid (Reroof) Alternate No. 1 (Remove all abandoned curbs) TOTAL
$ 105,370.00
This expenditure in the amount of $105,370.00 is to be charged to Building Levy Account 821-106-2620-450-000-0000000-051.
(ITEM N RELATES TO A BOND ISSUE PROJECT) iISCUSSION OF HANGE ORDER #2 NCREASE IN ONTRACT WITH IR CONDITIONIN si ERVICES FOR VAC AT DEWEY LEMENTARY
N.
Recommend of increase in the amount of $4,727 .00, with the contract with Air Conditioning Services, Inc. , for HVAC and related work at Dewev Elementary School. This change order is due to the rewiring of 29 existing electrical conduits. (Terry Wolfe) Original Contract Amount Previous Change Order #1 Adjusted Contract Price Change Order #2 Total Adjusted Contract Price
$ $
241,000.00 +5,222.00 246,222.00 +4,727.00 250,949.00
Project Budget
$
278,911.00
$
CERTIFICATION STATEMENT(S)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #2, resulting in an increase in the amount of $4,727.00, with the contract with Air Conditioning Services, Inc. , for HVAC and related work at Dewev Elementary School in the Board of Education Meeting agenda of August 18, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Date
35
120
a/id./A7
Ife
(iTJ
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
PURCHASING & GENERAL BUSINESS
continued
DISCUSSION Dr. Crawford asked that Item J be pulled from the agenda. Mrs. Parks asked what kind of vocational department there was at Thelma R. Parks Elementary. (Item I) Dr. Kimball commented that the source of this program was through a grant allowing us to put T-1 lines in for multiple internet access. Thelma Parks Elementary School and Southeast High School was selected because of their computer technology program. Roosevelt was the middle school selected. Mr. Bogle inquired about how Roosevelt was selected. Dr. Sconzo noted that Roosevelt was selected due to their initiative on pursuing a technology partnership with Southwestern Bell. Mr. Bogle asked if Roosevelt was evolving into a specialty school in technology. Dr. Sconzo agreed.
Mrs. Parks asked why Item J was pulled from consideration. Dr. Crawford noted that the administrative policy in this district states that when computer items are purchased, they are approved by Dr. Kimball's department of technology division. This department makes sure the items are compatible, and can be serviced easily by our technicians. Therefore, Item J did not meet these requirements and was not approved. Mrs. Parks how banks were selected for the deposit of our funds. Dr. Crawford explained that the major depository was considered periodically. Liberty is our major depository at this time. Mr. Kelly commented that the majority of the depositories are chosen because of they are located close to the schools.
Mrs. Parks asked what high schools were going to be designated campus security. Dr. Sconzo explained that the campus security police will be on duty at all middle schools, and high schools, with two exceptions: Rogers and Star Spencer would not have an officer because they are in the Spencer area. Spencer's contract has been approved. However, in some instances, an officer is shared between two secondary schools; such as, Webster and Southeast, and Emerson and Classen. Mrs. Parks asked why we would only have 15 officers for 2 0 schools. Dr. Sconzo explained that 18 officers would be from the Oklahoma City Policy Department. The Spencer Police Department would handle Rogers and Star Spencer Schools. Mr. Walker asked about the duties of the 2 lieutenants, and if these officers are on off-hours when they assisted at the schools. Dr. Sconzo commented that lieutenants are required, under police policy, to supervise a certain number of campus resource officers. Therefore, one supervising officer (lieutenant) would be assigned to middle schools and the other to high schools. The police department assigned these school duties as part of the officer's daily job. Dr. Sconzo noted that Lieutenant Mel Thee was in the audience. Lieutenant Thee has been with the campus resource officer program for a number of years. He is the lieutenant assigned to the high schools.
Mr. Walker asked if, other than budget constraints, there would be a need for a program like this at the elementary school level. Dr. Sconzo stated that the need had arisen from time to time, but the campus resource officers and lieutenants had been very responsive and helped us with the elementary schools. Mr. Walker asked who assigned the officer to the elementary school, if there is a need. Dr. Sconzo added that the decision was left to the lieutenant to decide, although they involved us in every situation that arose. Mr. Walker stated that he had been unclear on the process, but thought the police did a wonderful job. Mrs. Parks also agreed with Mr. Walker and added that Lieutenant Thee was doing a good job. Mr. Bogle requested a statement of appreciation be sent to the Oklahoma City Police Department for working with us and sharing an awesome responsibility in ensuring the safety of oijr children. Mrs. Parks referring to Item C on the 1997-98 Estimate of Needs, asked if the budget addressed the need for counselors. Mr. Crawford noted that counselor allocations were discussed at one of our budget
121
M-41
628
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-42
PURCHASING & GENERAL BUSINESS
continued
work sessions. It was explained at that time that some of our counselors who had been reassigned had been Title 1 counselors; thus, the count might differ from last year. Mr. Kelly informed Mrs. Parks that this document was the formal, overall appropriations of the revenues that the district is going to receive this year. The budget that was passed on July 1, 1997, would control the expenditures for the year. Mrs. Parks stated that on July 1, there was a lack of funds for counseling and guidance, and she had asked if that could be looked over and increased. Mr. Kelly stated that to the best of his knowledge, we had not changed the counselor allocations from the budget of July 1, 1997. Mrs. Parks stated that there was a discussion and input from other Board members on this allocation on July 1, 1997, and she wondered why it was not increased. Dr. Crawford noted that we could not increase this allocation due to budget restraints. However, with our new alternative school grant, we will have considerably more counselors for those programs. Mrs. Parks stated that with the great need, she did not see why we would not include some kind of enhancement for the elementary schools.
Dr. Crawford further stated that the budget restraints would not allow the increase. Our alternative program will enable us to address those students that are in jeopardy of dropping out, etc. Dr. Sconzo explained that alternative education allocations were distributed, at the state level, on the basis of the drop-out rate and number of youth residing in the district. The state department used last year's data for each one of those students. Mrs. Parks asked if the district would get money for students out on suspension. Dr. Sconzo stated that we would not get state aid if these students were out on suspension, however, we would get aid if these students were in some sort of alternative program. Mr. Bogle asked how the total of Item C compared to those categories for last year. Mr. Kelly stated that the sinking fund is the same, the building fund is about $1,000,000 higher, and the general fund is $11,000,000 higher than last year. The general fund does combine with the federal funds in reporting to the County.
Mr. Bogle asked about the status on the grant for the alternative schools, and asked if these had been submitted. Dr. Sconzo replied that the grant had been submitted to the Department of Education. In formal discussion, the state department raised questions about different parts of the plan; however, overall response has been very favorable. We have not received formal notification at this time. Mr. Bogle asked if this would increase the general fund. Mr. Kelly stated that the alternative grant funds were included in the budget passed on July 1, 1997, and also in the Estimate of Needs. Mr. Bogle asked if the grant was denied, would the general fund be reduced? Mr. Kelly responded that the general fund would not be reduced, and he felt confident that we will get the grant. Mrs. Thelma Parks inquired about the first five small equipment requests in Item A. These items were explained as being metal measuring cups. PERSONNEL
1.
ENCUMBRANCES
Recommend approval of items la, lb, and Ic as listed below. Vern Moore, Mr. Belphry Dean)
MOTION; SECOND: #253 TROVAL OF ITEMS I, IB, & 1C WITH )DENDUM ADDED ) REFLECT >RRECTION ON -98 RSTTMATE OF 3EDS
AND
(Dr.
Mr. Carter Mr. Walker
MOVE FOR APPROVAL OF ITEMS lA, IB, AND 1C WITH ADDENDUM ADDED TO REFLECT THE CORRECTION ON 1997-98 ESTIMATE OF NEEDS.
ROLL
- Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
Mr. Mr. Mr.
aye aye aye
MOTION CARRIED 6-0 122
Walker, Carter, Bogle,
aye aye aye
629
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
PERSONNEL, PAYROLL, AND ENCUMBRANCES a.
s M-43
continued
encumber the followina navroll for September, 1997. AMOUNT
P.O. NO.
FUND
OCAS CODE
9820009
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
8-11-000-5300-100
$8, 500,000.00
8-21-000-5300-100
$
200,000.00
8-22-000-5300-100
$
425,000.00
8-23-000-5300-100
$
650,000.00
9820010 9820011
9820012
b.
c.
Recruest approval for ratification of July, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows;
1996-97 General Fund Salary 1996-97 Building Fund Salary' 1996-97 Child Nutrition Services Fund Salary 1996- 97 Federal Funds Salary
$ 6,170,775.27 $ 90,651.02 $ 86,530.32
1997- 98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary
$ 1,175,594.31 $ 88,930.61 $ 118,098.75
$
$
APPROVAL FOR JATIFICATION OF JULY 1997 PAYROLLS
400,411.61
88,943.61
Recommend approval of Personnel and Encumbrances as listed on the following pages.
DISCUSSION: Mrs. Parks asked about the encumbrances from James Mukes BBQ, Vip Pagers, Rainbow Fleet, Blind Alley, R L Williams, Leadership Oklahoma City, YWCA-Gaylord Center, and Susan Johnson. Mr. Dean replied that the encumbrance from James Mukes BBQ was made by Child Nutrition personnel during a training session. The pagers were leased for transportation, and the encumbrance for Rainbow Fleet provided staff training for the Hawthorne Day Care Center. Blind Alley provided mini-blinds for an office at the Service Center, and the R L Williams encumbrance was for fans for HVAC installations at Prairie Queen. The Leadership Oklahoma City encumbrance was tuition for Raul Font and Dr. Gardner, and the YWCA-Gaylord Center provided counseling. The encumbrance for Susan Johnson is annual reimbursement for use of her mobile phone.
Mr. Walker asked was the district having problems getting textbooks due to the UPS strike. Dr. Crawford stated that we were having some problems in many areas. Dr. Crawford stated that he would address to Mrs. Parks, in writing, the legal expenditure of using mobile phones.
Mr. Bogle asked about the many expenditures from Mardells, Barnes & Noble, and Home Depot, and who had made these purchases. Mr. Dean explained that these had been teacher and certified personnel allpcations, to purchase supplies for classrooms prior to the start of school.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
123
APPROVAL TO ISSUE )6-97 PURCHASE )RDERS TO ENCUMBEl PAYROLL FOR SEPT. L997
APPROVAL OF PERSONNEL & ENCUMBRANCES
630
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-44 PERSONNEL, PAYROLL, AND ENCUMBRANCES
continued
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9801271 through 11-9802354) written during the period 7/29/1997 through 8/11/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9801271 to 9802354 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad V^nDerBurg Internal Auditor
124
Date
631 MINUTES OF THE REGULAR MEETING OF AUGUST 18, 1997
PERSONNEL AND ENCUMBRANCES
continued
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
CERTIFIED: Maria Angeles Borja
Jackson ESL Teacher
08/19/97
01/03/BA
$23,170.00
Rita Compton
Telstar 1st Grade Teacher
08/19/97
01/03/MA
24,200.00
Marty Crawford
NW Classen ISS Teacher
08/19/97
01/03/BA
23,170.00
Parthenia Dillahunty
Longfellow 3rd Grade Teacher
08/19/97
01/14/MA
27,435.00
Arte Martin
Harding SED Teacher
08/19/97
03/04/BA
24,360.00
Merry Martinez
Webster Spanish Teacher
08/19/97
01/03/BA
23,170.00
Niadeana Morris
Garden Oaks SED Teacher
08/19/97
03/03/MA
25,445.00
Tina Murray
Eugene Field 1st Grade Teacher
08/19/97
01/03/BA
23,170.00
Angela Reed
Bodine 5th Grade Teacher
08/19/97
01/03/BA
23,170.00
Deena Thomas
Star Spencer Journalism/ Newspaper Teacher
08/19/97
01/03/BA
23,170.00
Terri Van Nostrand Spencer 4th Grade Teacher
08/19/97
01/03/BA
23,170.00
Dan Wooliver
Mark Twain 4th Grade Teacher
08/19/97
01/03/BA
23,170.00
Heather Zacarias
Bodine 2nd Grade Teacher
08/19/97
01/03/BA
23,170.00
CLERICAL: Leoma Bennett
08/05/97 King Principal Secretary
125/17
$14,962.00
Latasha Brown
Polk .5 Pre-School CSA
08/19/97
104/01
4,040.00
37
125
632 MUTEDES OF THE REGULAR MEETING OF AUGUST 18, 1997
M-46 PERSONNEL AND ENCUMBRANCES
continued
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
CLERlC2a<: cont'd Dementria Clark
King Media Assistant
08/14/97
110/01
$ 8,006.00
Chontaye Jennings
Moon Computer Assistant
08/19/97
101/01
7,813.00
Jennifer Lynch
Capitol Hill HS Library Clerk
08/04/97
130/03
9,034.00
Dana Reel
Webster .5 Clerk
08/05/97
122/01
4,370.50
Tiffany Scott
U.S. Grant Attendance Clerk
08/05/97
130/04
9,208.00
Maxine Stover
08/05/97 Dewey Principal Secretary
125/06
10,453.00
Fay Tu
08/19/97 Asian American Student Services Bilingual Assistant
103/01
8,021.00
101/12
$10,185.00
RETURNING PROM LEAVE OF ABSENCE:
CLERICAL: Jacqueline Wallace
08/19/97
Eugene Field Kdg CSA
38
126
633
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 i,
- -- --- --- —--—- --- ..
.
„
--- --- - ------- - - -
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
SITE/ ASSIGNMENT
NAME
EFFECTIVE DATE
EDUCATION:
CERTIFIED: Dolisa Muse
Jackson 08/18/97 Vocal Music Teacher
Mildred Pearson
Jefferson LA Teacher
08/18/97
Polk
08/04/97
Lee
08/18/97
CLERICAL:
Kaneta James
Principal Secretary
HEALTH: CLERICAL:
Maria Rayos
Bilingual Assistant
39
127
-....
------
M-47
634
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-48
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
SITE/ ASSIGNMENT
EFFECTIVE DATE
RETIREMENT: CERTIFIED:
Fredda Bayless
Special Services 08/15/97 School Psychologist
CLERICAL: Beverly West
08/22/97
Heronville Media Assistant
40
128
635
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
;M-49
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CERTIFIED: Kirsten Alagood
John Marshall/French Teacher
05/30/97
James Bleecker
Kaiser/1st Grade Teacher
05/30/97
Ellen Bostic
Polk/2nd Grade Teacher
05/30/97
Julie Dodson
Polk/EDK Teacher
05/30/97
Kathryn Essaides
Kaiser/4th Grade Teacher
05/30/97
Susan Epperly
John Marshall/MD Teacher
05/30/97
Kimberly Foster
Shields Heights/1st Grade Teacher
05/30/97
JoAnn Hansen
Heronville/3rd Grade Teacher
05/30/97
Teresa Harkey
Special Services/Speech Language Pathologist
05/30/97
Chad Hutchins
Columbus/2nd Grade Teacher
05/30/97
Deborah Mayo
Stand Watie/1st Grade Teacher
05/30/97
Juanette McClure
Oakridge/Kindergarten Teacher
05/30/97
Emmitt Millhouse
Rogers/PE Teacher
05/30/97
Peter Monjaras
Harding/SLD Teacher
05/30/97
Trade Parrish
North Highland/1st .Grade Teacher
05/30/97
Sarah Pool
Northeast/Math Teacher
05/30/97
Carri Ritz
Arthur/5th Grade Teacher
07/28/97
Thomas Shumway
Webster/Math Teacher
05/30/97
Holly Stricker
Gatewood/4th Grade Teacher
08/01/97
Larry Tettleton
Harding/ISS Teacher
05/30/97
Gail Vance
Western Village/LD Teacher
05/30/97
Annita White
Hawthorne/1st Grade Teacher
05/30/97
CNS/Satellite Key Person
05/30/97
CHILD NUTRITION:
Tammi Laverents
41
129
636
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-50
PERSONNEL ANO ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CLERICAL:
Stacie Blackward
Hawthorne/Pre-Kdg Assistant
05/30/97
Alfonso Borja
Moon/Bilingual Assistant
05/30/97
Nora Boxx
Heronville/Bilingual Assistant
05/30/97
Dovie Ann Coffman
Heronville/EDK Assistant
05/30/97
Patricia Dedejer
Nichols Hills/CSA
05/30/97
Teresa Gage
Capitol Hill HS/Counselor Assistant
06/05/97
Margaret Johnson
Northwest Classen/MD Assistant
05/30/97
Kayla Jones
North Highland/CSA
05/30/97
Edward Kidd III
Nichols Hills/CSA
05/30/97
Carlos Lopez
Capitol Hill El/Bilingual Assistant
05/30/97
Stacie Powell
Hayes/Kdg CSA
05/30/97
Mary Sherman
Bodine/Media Assistant
06/03/97
Vimmy Srithongkim
Harding/Financial Assistant
07/31/97
JoAnn Wallace
Douglass/Flnanclal Assistant
08/01/97
42
130
637
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997
UNFINISHED
BUSINESS
(NONE)
NEW
BUSINESS
(NONE)
COMMENTS
CITIZEN S' (NONE)
BOARD
M E M B E R S'
COMMENTS
Mr. Bogle commented on the application process for magnet high schools, and asked if the process would be different for elementary schools. He also requested an educational report concerning remedial programs. He asked about what programs would be available for students who were not appropriate candidates for alternative schools. I N
OPEN a.
MOTION: SECOND;
SESSION
Action, if any, regarding the appointment, employment of building administrators/central administrators.
hiring, office
Mr. Walker Mrs. Puckett
1. #254 APPROVAL OF PLOYMENT OF ELTON MATTHEWS, ASSISTANT PRIN., DOUGLASS HIGH SCHOOL
MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENTS;
ROLL CALL
BOARD MEMBERS' OMMENTS
Mrs. Puckett, Mrs . Parks, Mr. Yeargain,
aye abstain aye
Mr. Mr. Mr.
Walker, Carter, Bogle,
aye aye aye
BERNARD MATTHEWS, ASSISTANT PRIN., EMERSON, &
MOTION CARRIED 5-0 aye, 1 no.
APPROVAL OF THE EMPLOYMENT OF ELTON MATTHEWS FOR THE POSITION ASSISTANT PRINCIPAL, DOUGLASS HIGH SCHOOL, SCHEDULE 12, STEP 13.
OF
DON ELKINS, PRIN.. ALTERNATIVE MIDDIJ ABOUT-FACE
APPROVAL OF THE EMPLOYMENT OF BERNARD MATTHEWS FOR THE POSITION OF ASSISTANT PRINCIPAL, EMERSON, SCHEDULE 12, STEP 5. APPROVAL OF THE EMPLOYMENT OF DON ELKINS FOR THE POSITION OF MIDDLE SCHOOL PRINCIPAL, ALTERNATIVE MIDDLE ABOUT-FACE, SCHEDULE 11, STEP 10. Action, if any, regarding Fasco Schools, Case No. CJ 96-7840-25.
MOTION: SECOND:
v.
Oklahoma
City
Public
Mr. Walker Mrs. Carter
MOVE FOR APPROVAL TO FOLLOW RECOMMENDATION OF GENERAL COUNSEL DISMISS THE THIRD PARTY PETITION FILED IN THE FASCO CASE. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mr. Mr. Mr.
MOTION CARRIED 6-0 131
Walker, Carter, Bogle,
aye aye aye
AND
a. #255 APPROVAL TO FOLLOW RECOMMENDATION OF GENERAL COUNSEL IO DISMISS THE THIRD PARTY PETITION FILED IN THE FASCO CASE
638
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-52
ADJOURNMEN L #256 ADJOURNMENT AT 10:10 P.K
There being no further business, the meeting adjourned at 10:19 p.m. The motion for adjournment was made by Mr. Carter and seconded by Mr. Walker. On roll call, the votes were as follows: Mr. Puckett, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
132
639
MINUTES OF THE REGULAR MEETING OF AUGUST, 18, 1997 M-53’
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Mi’nute. Clerkf
Minutes
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the 1997.
Board
of
Education
this
{p
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Jitnes^s m' my hand and seal of this School District this Witness , 1997.
, olclahoma City Board of Education (SEAL)
133
day
640
MINUTES OF THE SPECIAL MEETING OF AUGUST 20, 1997
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM), 1997, AT
OKLAHOMA,
ADMINISTRATION BUILDING,
900 NORTH KLEIN,
89
AUGUST,
OF
M-1
20,
6:00 P.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Kenny Walker, District 4 Tom Yeargain, District 7
President Member Member Member
ABSENT:
Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6
Vice President Member Member
Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, OTHERS PRESENT: Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T 0
CALL TO ORDER
ORDER
Mr. Ron Bogle, at 6:16 p.m. ,
ROLL
C A
ROLL CALL
At the time c present •
SPEC I A L HEAR I N G Mr. Ron Bogle stated that the purpose of the meeting was a discussion of a pre-termination hearing for Mr. Lawrence Horton, support personnel.
HEARING OFFICER: Robert L. Pendarvis of Crowe & Dunlevy.
Mr. Pendarvis, hearing officer, stated that Mr. Horton had indicated to Ms. Carter that he was going to request a continuance.
Ms. Carter, her that he 94-year-old to be there
Associate Counsel, concurred that Mr. Horton had informed would request a continuance. Mr. Horton explained that his father was in the emergency room at this time, and he needed with him.
Mr. Pendarvis noted that according to the policy, no continuance would be granted unless filed at least two working days prior to the hearing. However, the policy states the exception for continuance would be for "good cause". Mr. Pendarvis asked each Board member if they had some questions to ask Mr. Horton. DISCUSSION
Ms. Carter stated that it is unfortunate that Mr. Horton had this emergency, however, the district would object to granting a continuance. Oup staff is ready to testify and Mr. Pendarvis is present.
Mr. Bogle called for a recess. The Board recessed at 6:21 p.m. and reconvened at 6:29 p.m.
Mr. Bogle asked Mr. Pendarvis to confirm the medical situation regarding Mr. Horton's father. Mr. Pendarvis commented that upon calling the hospita'l, and talking with Mary, a nurse, Mr. Pendarvis stated that Mr. Horton's father, Virgil Phillips, was in Presbyterian Hospital as Mr. Horton had stated. Because of the difference in names, Mr. Horton was asked about the relationship. He stated that Mr. Phillips was his step-father. 134
PRE-TERMINATIQNL. HEARING FOR LAWRENCE HORTON SUPPORT EMPLOYEE
641
MINUTES OF THE SPECIAL MEETING OF AUGUST 20, 1997 M-2
Hearing continued Mr. Bogle asked Mr. Horton if he was unable to prepare for the hearing due to his step-father's illness. Mr. Horton noted that he would have been ready if not for the emergency. Mr. Bogle also asked Mr. Pendarvis about the deadlines in the policy regarding procedures on submitting witness lists. Mr. Pendarvis stated that the deadline was 10 days prior to the hearing. He noted that the district did submit the list, and mailed it to Mr. Horton. If there was to be a continuance, the list should be provided or inquiries made at this time. Mr. Bogle asked Mr. Horton if he was going to call witnesses. Mr. Horton stated that he was. Mr. Bogle asked Ms. Carter if there were any conditions that would change if the Board voted to continue the hearing. Ms. Carter stated that if the Board voted to continue the hearing, Mr. Horton would not be paid his full wages and benefits. This decision was made at his request. Ms. Carter commented that she did not feel that Mr. Horton was prepared for the hearing and was using his step-father's illness for an excuse. Ms. Carter maintained her objections to continue the hearing. Mr. Bogle asked Ms. Carter how long it would take the school administration to present their case. Ms. Carter stated she had three witnesses, and anticipated that it would take about fifteen minutes per witness. Mr. Bogle asked Mr. Horton how long it would take to present his case. Mr. Horton replied it would only take thirty minutes because he was the only one who would be speaking.
Mr. Walker asked Mr. Horton if he would change his mind about asking for a continuation if his wages were going to be stopped. Mr. Horton replied no. Mr. Yeargain stated that he understood the reason Mr. Horton was not prepared. He noted that due to his step-father's illness, he did not think Mr. Horton should be held responsible for holding the hearing. Mr. Bogle asked Mr. Horton if he been scheduled. Mr. Bogle also the Board know of his emergency. concerned about his father; also,
had remembered that the hearing had asked if any attempt was made to let Mr. Horton replied that he had been he did not know who to call.
Mr. Pendarvis commented that a hearing must be held within 10 days and no later than 3 0 days. Since the request had been made on July 21, 1997, the 3 0 days were over. If granted the continuance, the appellant would have to waive any statutory requirement that the hearing be held within the 30-day period from the date of the request. Mr. Bogle asked Ms. Carter if she could draw papers up stating that Mr. Horton waived his rights to this being 30 days. Ms. Carter stated, for the record, that she hoped Mr. Horton would agree to waive any future case based upon staturatory violation in this situation. Ms. Carter asked Mr. Horton if he would agree to waive. Mr. Horton agreed. Mr. Yeargain asked for a clearer understanding of the legal waive. Mr. Pendarvis stated that Mr. Horton had requested an appeal to the Board. The statue provided that on the date Mr. Horton filed his request, there must be a hearing held no sooner than 10 days and no later than 3 0 days. Mr. Bogle stated that he believed that the hearing should take place. Mr. Yeargain said that Mr. Horton should be at the hospital with his father. Mrs. Puckett asked if one part of the case could be heard that night, and the other part at another time. Ms. Carter noted that the hearing should be held at the same time.
Mr. Walker asked if the continuance would allow Mr. Horton enough time to send in a witnesses list or to bring witnesses. Ms. Carter commented that a fair reading of the policy would suggest that Mr. Horton would have a opportunity to present a list and witnesses. Mr. Walker asked Mr. Horton if he understood that his pay and benefits would end as of tonight. Mr. Horton said he understood. Mr. Pendarvis commented that he thought the Board was being considerate of Mr. Horton. He stated, however, we do run into problems with continuance in such a short case.
135
642
MINUTES OF THE SPECIAL MEETING OF AUGUST 20, 1997
HEARING
MOTION: SECOND:
,M-3
continued Tom Yeargain Jennifer Puckett
MOVE FOR CONTINUANCE IN THE PRE-TERMINATION HEARING FOR MR. LAWRENCE HORTON, SUPPORT PERSONNEL, SUBJECT TO SCHEDULING ANOTHER HEARING WITHIN 30 DAYS (SET BY THE BOARD CLERK) WITH PROVISION THAT MR. HORTON WAIVES THE 30-DAY REQUIREMENT OF THE STATUE.
ROLL CALL
Mrs. Puckett, Mr. Yeargain,
aye aye
Mr. Walker, Mr. Bogle,
R.# 257 MOVE TO OlANT CONTINUANCE IN TE PRE-TERMINATION HEARING FOR LAWRENCE HORTON
aye aye
MOTION CARRIED 4-0. ADJOURNMENT
There being no further business, the meeting adjourned at 6:49 p.m. The motion for adjournment was made by Mr. Walker and seconded by Mrs. Puckett. On roll call, the votes were as follows: Mrs. Puckett, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
136
R.# 258 ADJOURNMENT 6:49 P.M.
643
MINUTES OF THE SPECIAL MEETING OF AUGUST 20, 1997
:m -4 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Mii^tes,, approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
the
by
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ritn^ess^ my hand and seal of this School District this , 1997.
y
dletk, Oklahoma City Board of Education (SEAL)
137
day
644
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 4, 1997 M-1
INDEPENDENT SCHOOL DISTRICT NUMBER 89
THE BOARD OF EDUCATION OF
OKLAHOMA
COUNTY,
OKLAHOMA,
CONFERENCE ROOM,
MET
IN
SPECIAL
ADMINISTRATION BUILDING,
SEPTEMBER 4, 1997, AT
SESSION
IN
900 NORTH KLEIN,
THE
OF
BOARD
THURSDAY,
11:30 A.M.
PRESENT:
Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Tom Yeargain, District 7
Member Vice President Member Member
ABSENT:
Thelma R. Parks, District 5 Michael Carter, District 6 Ron Bogle, District 1
Member Member President
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel.
CALL
TO
ORDER
CALL TO ORDER
Ms. Terri Silver called the meeting to order AT 11:40 A.M. ROLL
ROLL CALL
CALL
At the time present.
of
the
Roll
Call,
four
(4)
members
of
the
Board were
Ms, Jennifer Puckett, District 2 Board Member, gave the invocation and led the pledge of allegiance.
SPECIAL
BUSINESS
STAFF PRESENTATIONS
1.
Curriculum and Instruction.
(Dr. Guy Sconzo & Staff)
Curriculum Audit and Alignment Programs Professional Development Other Dr. Sconzo commented that he was excited about the curriculum and instruction that the district utilizes. He explained the direction of curriculum, outlined the current status of curriculum instruction in our schools, and assessed future needs. Dr. Sconzo stated that the district is taking direction for curriculum and instruction from the newly adopted vision, mission and goals. The curriculum audit, that was conducted, outlined numerous recommendations, including putting in place new Board policies, and guided us through curriculum alignment and development activities. Dr. Sconzo further noted that a strategic plan was submitted for the Board's approval, and then forwarded to the State Department of Education. The State Department refers to this as the Four-Year Local Education Plan with very specific actions and strategies on how to operate our mission and vision.
Dr. Sconzo noted that, as of this school year, the district had mandated phonics as a part of the total reading instructional program for grades K-2. Mr. Walker asked had local universities been encouraged to take the direction in educating students in the importance of phonics? Dr. Sconzo stated that there had been three specific meetings with area university deans and professors to stress the importance of training in phonics, however, the meetings were unsuccessful. Although phonics is
/
645
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 4, 1997
SPECIAL BUSINESS
continued
not the answer for all children (neither is home language), it takes all approaches to reach every child appropriately. A reading assessment is available for grades 1-2 this year, and training will occur in September to educate teachers on how to administer the assessment. This twentyminute assessment will be administered by the teacher. The students will be assessed one-on-one on reading skills, ability and readiness. This assessment would help identify children who need special attention and instruction to get their reading skills to their appropriate level. Mrs. Puckett asked what would happen to the child with the identified need. Dr. Sconzo stated there were a number of programs this child could be referred to. There are five schools using Sylvan Learning Centers in which the child could be placed for remediation. Or the child could possibly be moved to a different reading group in the classroom.
Mrs. Puckett questioned if the child would attend Sylvan Learning Center on top of the regular classes? Dr. Sconzo commented that the children would go to the Center about an hour a day. He further noted that the assessment was called the Woodcock Reading Assessment. Other special programs have been expanded to focus on improving reading skills such as Hosts, Sylvan Learning Center, Accelerated Reader (computer program) that will be purchased this year for all elementary schools, as well as the Electronic Bookshelf (computer program) for grades 6-12.
Mr. Yeargain asked about the advantage of computerized reading programs. Dr. Sconzo stated the advantages of the computer reading programs are the words and illustrations on the screen that captures children's attention. One other advantage is the instant assessment in knowing the student's reading level. Mr. Yeargain asked would the teacher return to using textbooks when computer interest had died down? Dr. Sconzo expressed that a teacher would use books along with the computer programs.
Mrs. Silver asked how the middle and high schools would work remedial classes into their schedule. Dr. Sconzo stated that remedial reading classes were held in the school day in addition to the English classes. Hopefully, in a few years, by utilizing these programs, remedial classes would no longer be necessary. Mr. Walker asked if the district was ready to retain students who could not read? Dr. Sconzo stated that the district offers a number of Title 1 programs that include programs before and after school, Saturday school, and even summer school programs, to help those children who need extra attention in reading. The district was also putting the finishing touches on sensitivity training dealing with diversity. This training is more than just tolerating differences in individuals, but teaching to value these differences. Dr. Sconzo noted that Schools Within a School is another reform put in place at John Marshall and Hoover with the honors academy. Our district does more than any other district in the state of Oklahoma. We have 54 elementary schools offering Pre-Kindergarten classes to four-yearolds, and 12 of the elementary schools offer Pre-Kindergarten classes to three-year-olds.
Mr. Walker asked if parents have to pay for these Pre-Kindergarten classes. Dr. Sconzo stated that there is a sliding scale, unless the child is head- start eligible. If the child is head-start eligible, there is no fee and the district receives funds from the Department of Human Services. Mr. Walker inquired if this program was different than day care services we provide. Dr. Sconzo noted that it was possible for a, child to be in Pre-Kindergarten classes for half a day, then day care the other part of the day. Dr. Sconzo commented that concerning testing, we have the state spring testing program, and essential skills testing in K-5 because the state criteria testing program starts at middle school. The district was trying to avoid over-testing. There will be fall testing in fifty-four of our Title 1 schools, using the testing as a diagnostic tool and as a measure for spring testing to see what growth there has been. Dr. Sconzo expressed that it was our goal to give every child an equal opportunity to learn, and we had many educational programs to serve these needs. The bilingual education is our fastest growing population and we received a grant from the U.S. Department of Education for this
646
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 4, 1997
M-3 SPECIAL BUSINESS
continued
program. With this grant, we have put a model bilingual program in at Wheeler and Shidler Elementary. The success of this program will help establish more effective bilingual programs across the district. Dr. Sconzo stated that in teaching children to be critical thinkers and more technology literate, we believe that art education improves student achievement in all areas. The district was able to increase resources for the art education especially in the elementary area. Dr. Sconzo commented that every teacher in the district felt a responsibility to focus on writing. More students are enrolled in foreign languages this year. Last year we had five different character education programs, at all levels, to enforce high standards for student behavior. The district will be meeting with every youth-serving agency in Oklahoma City to coordinate both programs. Dr. Sconzo noted that the district now has hired district technology trainers to provide more opportunities for professional development to all staff. It has also been mandated that schools will hold quarterly recognitions for students; such as, academic achievements, attendance, behavior etc. The Oklahoma Scholars program, exposes 8th graders to community volunteering and encourages them to take rigorous high school curriculum. By achieving high grade averages, the student can become an Oklahoma Scholar upon graduation.
Dr. Sconzo stated that the needs of the district include classroom space, and more access to student technology. Mr. Yeargain asked if the district had thought about portable buildings for classroom space. Dr. Crawford stated that most of the portable buildings in the district were in bad condition. Mr. Yeargain asked about the limitations on classroom size concerning the bond issue. Dr. Crawford noted that the district had one more year of grace and if there is not a bond issue in place by late 1999, we would have to use local funds to meet the mandate. Dr. Sconzo stated that all of our schools have internet access through a phone line. Although there could be 30 computers in a school using a file server, only one computer would access the internet at any given time. A T-1 line would allow all 30 computers to access the internet. Dr. Kimball stated the cost to accomplish T-1 access would be 2.2 million. The district was working with the grant writer to help with purchasing requests with the Universal Access funds out of Washington. Dr. Sconzo noted that the district had filed a challenge grant which, if successful (approximately a 1.4 million grant), would give us the first distance learning lab. Dr. Crawford noted that the district has an array of programs that will benefit the severely handicapped to the gifted and talented student. Mrs. Silver asked if the district was short on classroom space, where would we put these classes even if we could hire the teachers? Dr. Sconzo commented that the problems are more in the elementary school area, and some schools could have more than one class in a classroom, but was not feasible. Higher enrollment each year would have an effect on classroom space, especially in the bilingual area.
Mr. Walker asked if the district would benefit from a long-range plan to try to pass small bond issues yearly. Dr. Crawford noted that the only way the district would make progress would be to pass bond issues annually. ADJOURNMENT There being no further business, the meeting adjourned at 12:45 p.m. The motion for adjournment was made by Mr. Yeargain and seconded by Mr. Kenny Walker. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; aye; Mr. Yeargain, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
R. #260 ADJOURNMENT AT 12:45 P..M.
r
W! MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 4, 1997
M-4
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
nutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
the
by
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
of
^Witpess my hand and seal of this School District this , 1997.
Clerk, Oklahoma City Board of Education (SEAL)
day
648
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-1
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY, (AUDITORIUM)
OKLAHOMA,
89
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
ADMINISTRATION BUILDING,
1997, AT
6:00 P.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
900 NORTH KLEIN,
SEPTEMBER 8,
President Member Vice President Member Member Member Member
ABSENT;
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order at 6:05 P.M.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present Mrs. Parks arrived at 6:40 P.M.
SESSION
EXECUTIVE
MOTION: SECOND:
Terri Silver Michael Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B) (1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); IX CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Mr. Carter, Mr. Bogle,
aye aye aye
The Board went into Executive Session at 6:05 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Michael Carter, Jennifer Puckett, Kenny Walker and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Board Clerk.
R. #261 EXECUTIVE SESSIOh 6:05 P.M.
649
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-2
IN
OP E N
MOTION: SECOND: I. #262 RECONVENE IN OPEN ;ESSION 7:20 P.M.
SESSION
Mr. Carter Mr. Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
MOTION CARRIED 7-0.
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
Mrs . Puckett, Mr. Walker, Carter, Mr. Mr. Bogle,
aye aye aye
The Board reconvened at 7:20 p,. m.
Mrs. Jennifer Puckett, District 2 Board member, gave the invocation and led the pledge of allegiance. The Star Spencer High School Army JROTC presented the colors under the direction of Colonel Mike Bruni.
INTRODUCTION
OF
VISITORS
(NONE)
MINUTES
1.
PREVIOUS
MEETING (S)
Request approval of the following minutes; Regular Regular Regular Special
MOTION: SECOND: R. #263 POSTPONE APPROVAL OF THE MINDTES OF REG. BOAE® MEETING OF JULY 28, 1997, AUGUST 4, 1997, AUGUST 18, 1997, & SPECIAL BOARD MEETING OF AUGUST 20, 1997 UNTIL NEXT BOARD MEETING
OF
Board Board Board Board
Meeting, Meeting, Meeting, Meeting,
July 28, 1997 August 4, 1997 August 18, 1997 August 20, 1997
Michael Carter Terri Silver
MOVE TO POSTPONE APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, JULY 28, 1997, REGULAR MEETING OF AUGUST 4, 1997, REGULAR MEETING OF AUGUST 18, 1997 AND SPECIAL MEETING OF AUGUST 20, 1997 UNTIL THE NEXT BOARD MEETING.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. C I T I Z E N S'
COMMENTS
Liz Schmees, teacher, commented that she has been teaching in Oklahoma City since 1970. She asked the Oklahoma City Board of Education to abide by the provisions of 1017 in regard to class size. She asked the superintendent and administrator's to carry out that mandate, emphasizing that the citizens of Oklahoma believe in low class size (they voted for the 1017 mandate).
650
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-3 CITIZEN'S COMMENTS
continued
Bob Jackson, patron, stated that he was encouraged to hear the school district may support a new medical middle school where parents can take an active role in their children's education. If there was a bond issue he would support it also. Ted Metscher, AFT, commented on how proud our district was concerning our first new school on the northeast side. Mr. Metscher noted that September 8th was National Literacy Day. He hoped everyone would make a personal commitment to the cause of reading in the Oklahoma City Public Schools by lowering class size to 15 in first grade where students learn to read. Mr. Metscher stated that we lost five counselors this year out of Title 1 schools. These loses were at schools which really needed counselors. Another issue of concern was the BAT Certification for our technicians who take care of our boilers, etc. BOARD
M E M B E R S'
BUSINESS/COMMENTS
BOARD RECOGNITIONS
BOARD RECOGNITION
1.
Recognition of Steven Purdy, Classen School of Advanced Studies student, for scoring a perfect 800 in the Math section of the SAT.
2.
Recognition of the following winners Republican Women's Club Essay Contest:
of
the
Oklahoma
City
Deborah Targoff, Classen School of Advanced Studies, 1st Place Jessica Landt, Classen School of Advanced Studies, 2nd Place Jennifer Squires, Webster Middle School, 3rd Place Gina Riggs, Classen School of Advance Studies, Special Honor
3.
Recognition of Susan Arn, Southeast High School teacher, for being selected to participate in the first Oklahoma Leadership Program.
4.
Recognition of the Oklahoma City Public Schools Athletic Department for receiving the annual "Friends of our Parks" award from the Oklahoma City Park Commission and the Parks and Recreation Department. Mr. Eddie Griffin, Director of Athletics, will receive this award.
5.
Recognition of Sequoyah Elementary School for receiving first place in the "Education and Promotion" Category and first place in the "Environmental Improvement" Category of the Statewide Awards Program for Keep Oklahoma Beautiful, Education Categories.
Mr. Bogle stated that there are some new members of the administrative staff present tonight, and he asked Dr. Crawford to introduce them. Dr. Crawford introduced and welcomed to the staff. Buzzy Green, Director of Preforming Arts; and Leroy Walser, Director of Grants Writer.
BUSINESS 1.
Recommend approval of recommended revisions to Board policy B-24: BOARD MEETING PROCEDURES, as shown on the following pages. First reading- was at the August 18, 1997, Board of Education meeting. (Ms. Tammy Carter)
MOTION; SECOND:
Jennifer Puckett Kenny Walker
MOVE TO APPROVE RECOMMENDED REVISIONS MEETING PROCEDURES.
TO
BOARD
POLICY
B-24;
BOARD
R.#264 MOVE TO APPROVE REVISIONS TO BOARD POLICY B-24 BOARD MEETING PROCEDURES
651
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-4 BOARD MEMBERS' BUSINESS/COMMENTS
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
continued
aye aye aye aye
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
2.
Recommended approval of new Board policv E-25 : E-MAIL, as shown the following pages. Board of Education meetincf. (Ms. Tammy Carter)
MOTION; SECOND: R. #265 MOVE TO APPROVE NEW BOARD POLICY E-25: E-MAIL
Terri Silver Kenny Walker
MOVE TO APPROVE NEW BOARD POLICY E-25; E-MAIL. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0
READING OF BOARD POLICY F-02
FACILITY/CONSTRUCTIQN/ Readincf of Board policy F-02 (Ms. Tammy RENOVATION/REPAIRS, as shown on the following pages. Carter) DISCUSSION:
Mr. Yeargain questioned Dr. Moore on the BAT agreement, and Facility/Construction/Renovation/Repairs. He asked if the BAT agreement was in Board Policy? Dr. Moore responded that the agreement on the training programs and it's implementation was presented to the Board in a report developed by Mr. Al Patrick and several service center employees. The Board voted on that report, although it was not actually put in the policy book. Mr. Yeargain asked how this BAT agreement could be put back into effect besides the vote of the Board. Dr. Moore noted that the BAT agreement has been in effect as it related to the training. One component in the plan states that after all employees have been trained, then a training program would no longer exist. Mr. Yeargain raised concerns about hiring new employees--what would happen with them? Dr. Moore commented that, according to the existing policy, these new employees would have to meet the state's certification requirements. However, it does not require these employees to have the Bureau of Apprentice Training Certification. Dr. Crawford clarified that it was the state's licensing requirements, not the City of Oklahoma.
Mr, Yea.rgain commented that this was the same policy in effect at the time of the explosion at Star. Dr. Moore noted that he believed it was the same policy, but wasn't sure about the certification requirements for the employees at that time.
Dr. Crawford noted that the district only employs applicants who possess a valid and current journeyman's license. Mr. Yeargain noted that he felt the BAT agreement was a good one, and, after the tragedy at Star', we promised parents we would enforce it. The BAT agreement needs to be brought back. Even the new certified or licensed employees, would benefit from the BAT training program. This program shouldn't be very costly to the district because we train our own employees. Dr. Crawford said that it takes four years to obtain a journeyman's license 10
652
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-5
BOARD MEMBERS' BUSINESS/COMMENTS
continued
through the state procedures. Mr. Yeargain noted that if we hired one employee that had a journeyman's license, and then hired ten more, he would not want to see the ten others doing the same job as the "one" licensed journeyman. Dr. Crawford responded that not all our employees had to have a journeyman's license, just those employees working on hot items. Mr. Yeargain said he had talked with some roofers who did not have a journeyman's license. He emphasized that we need to get this program into effect. Mrs. Puckett asked Dr. Crawford if a person with a BAT certification made a larger salary? Dr. Crawford stated that Dr. Moore could address this issue better, however, there was a division is our salary structure that allow the BAT-trained employees to receive additional compensation. Dr. Moore reported that the way the training program was set up, those individuals pursuing a BAT certification would initially be placed on a salary schedule. Then, as they progressed through the program, they would be tested and placed at a higher salary schedule. These employees would not be at the top of the pay scale immediately, but would reach the top a lot quicker than other maintenance employees. Mrs. Puckett asked why we changed this program and was it a money consideration that has made this become an issue? Dr. Moore explained that the program was first set up to train our employees and provide skills at a level so that we could prevent another Star explosion. However, once trained, the need to hire individuals at the top of the pay schedule did not appear to be the same. We wanted to make sure employees met the qualifications through the licensing set up by state and city regulatory agencies. Every employee we hire will have that certification. Mrs. Puckett inquired if the district was confident that the employees who met the state and city licensing would be as qualified as the BAT certified participant? Dr. Moore noted that the information received from regulatory agencies state that these employees do meet the qualifications.
Dr. Crawford explained that one concern was not being able to employ individuals because they had not received BAT training. They might have had a journeyman's license, but not the BAT training. The policy was interpreted to say we could not use assistants that had not had the BAT training. Even those individuals who were not working with the hot items had to be BAT certified. The policy was changed in December of 1995, to some extent, due to financial reasons, but also because it was found that the licensing procedures require a person to be adequately trained. Mr. Bogle commented that the assertion had been made that we are putting our students at greater risk by not having the BAT provision in place. He asked Dr. Moore if he believed that this was true. Dr. Moore noted that the main concern we have is that the individuals who work on our "hot items" meet all the qualifications through the state and city regulatory agencies. The individuals that we employ do meet these qualifications. Mr. Bogle then asked Dr. Crawford if we were putting our students at risk by not having the BAT provision in place. ' Dr. Crawford stated he did not believe that to be true because there is no employee that would take on such a risk or obligation morally. Mr. Bogle noted that it was apparent, by the questions asked in a previous meeting, that the Board was not well-informed about the issues related to the subject. Mr. Bogle stated that he had requested a brief presentation from the staff regarding the BAT agreement. He still thinks it would be helpful to have the administration's perspective, .therefore, he again requested that the Board be given an opportunity to gqt a better understanding of the issues surrounding the BAT agreement, either by a brief presentation, or through a written communique. Mr. Yeargain stated that he had seen some of.the work that these state and city certified employees had been doing, and found the work to be unsafe. Therefore, we still need to train the new employees we have with the BAT certification. We may have to pay these employees more, but it would be better for our district in the long run.
Mrs. Silver asked for a comparison study of what the BAT agreement does as opposed to state and city licensing. Also, what benefit one has over the other, or to have both. If we contract with an outside company, do we require them to be state and city certified, and BAT certified also? 11
653
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-6
BOARD MEMBERS' BUSINESS/COMMENTS
continued
Dr. Crawford noted that was not our policy now, but it could be enacted into a policy. Mrs. Silver further asked if that would cut down on the availability of contractors? Dr. Crawford responded that it would certainly affect the way contractors bid a job. Mr. Yeargain stated outside contractors were another issue for consideration because of their certifications. Mrs. Parks asked Dr. Moore when we made the change, was money the main concern which made it necessary to change from the BAT training to a licensing program? Dr. Moore commented that the salaries were a concern, however, the other consideration was the availability of employees to hire without the journeyman's licensing. In order to hire the employees that we needed immediately, we had to make adjustments. Mrs. Parks inquired if any of the employees who went through that training had left the district? Dr. Moore noted he was certain some employees with this training would no longer be employed with us, however, most employees are still employed. Mrs. Parks inquired if these employees left by choice or was there a reduction in staff? Dr. Moore commented the job responsibilities of those individuals would not have required them to be reduced in force. Mrs. Parks said that many times the district made changes to save money, but that is not always accomplished in the long run. Although we provide training for our employees, we also hire individuals who are not trained. It appears we have individuals applying who are more qualified for the job that we need them to do. Then we say that they are over-qualified. She pointed out that the BAT program was about training men to do what we needed them to do. Dr. Moore agreed. We trained our existing personnel to a level where they could receive the BAT Certification. Mrs. Parks asked about why we changed? Dr. Crawford explained that one of the concerns was the availability of the employees to hire, and the other concern was the cost associated with hiring them. Dr. Crawford also stated that an individual did not have to be a member of the union to receive the BAT Certification. However, it gave the appearance of being a "closed shop" if everyone was BAT Certified. Mrs. Parks further noted the Board needed to examine the programs we have developed more closely to find those qualities that are most effective. She noted when this policy was put in effect, we trained the employees and then we had a reduction in force, and individuals were moved from those positions.
Mr. Walker inquired if this was a union issue and, if so, could an individual get this training without being a union member? Would it matter what union these individuals were members of? Dr. Moore explained that the training was set up for all existing employees. Union affiliation had nothing to do with an individual's selection or application into the program. The intent was to hire BAT's who had certificates; however, since we had individuals working with "hot" items, we began to train them. Mr. Walker asked if the program had accomplished it's goal: to train all the employees? Dr. Moore explained that the program did accomplish it's goal by training all of our maintenance employees as Bureau of Apprentice Trainees. We also followed up with a maintenance program for individuals who were not working with "hot items" so they would have the same certification as the BAT'S. Mr. Walker inquired if we developed the criteria for this maintenance training. Dr. Moore responded that this training was an in-house program set up the same way as the BAT, and we developed it for our employees. The only difference is that we allowed individuals to opt out of that program if our salary schedule paid more. Mr. Walker asked how would that work now that prevailing wages no longer exists in Oklahoma. Would this have any bearing on the BAT program? Dr. Moore noted that even though the prevailing wages no longer exist, the information to govern and locate these salaries is still being provided to our maintenance department. The district will still have the guidelines and amounts to review when determining where to place individuals on the pay scale. Mr. Walker inquired who would provide this information to us? Mr. Sam Bogle said there is a federal prevailing wage. However, this has been ruled unconstitutional in Oklahoma. Mr. Walker commented on the unsafe practices Mr. Yeargain had seen on some rooftops. He also asked if any completed job would still have to pass inspection, even if we were using our employees or contracting the services out? 12
654
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-7
BOARD MEMBERS' BUSINESS/COMMENTS
continued
Dr. Moore said yes. He had made note of Mr. Yeargain's concern also. He pointed out that the inspectors in our district have reviewed that and made the appropriate recommendations for changes or corrections as necessary. Mr. Walker asked if the city had to inspect the completed work, and, if so, did the work have to pass the city code? Then if the work was done improperly, we would assume it would be caught? Dr. Moore agreed that the city would inspect the work and notify the district so that we could make the appropriate corrections.
Mrs. Parks inquired that when the city inspects the completed job, do these inspectors check the contractors that do these jobs? Dr. Moore commented that the city inspectors also check credentials of these contractors.
Mrs. Parks asked what happened at Willowbrook? Dr. Crawford replied that we had applied for the permit, but had not received it to begin the project at Willowbrook. Mrs. Parks asked how did it happen that this project was begun without the proper credentials? Dr. Crawford stated that the district had the credentials, we just did not have the permit. Mrs. Parks stated that she did not understand how an air conditioning job like that could be started without a permit. Dr. Crawford added that, normally, the district receives the permit first. However, since this project was in Del City, and was delayed for various reasons, the decision was made to go ahead and start some preliminary work. We have since informed the service center director, and others involved, that this cannot happen again. Dr. Crawford further noted that nothing major was done as far as putting anyone at risk or causing problems with the system. He agreed that we should have followed procedures and received the permit first. Mrs. Parks asked if the person was licensed that was approved to do the rooftop job at Willowbrook, and wouldn't that individual have known that a permit was necessary before starting a job?
Dr. Moore added that with the information that has been received, this individual at Willowbrook did have the proper credentials. Mrs. Parks asked if the individual had known about needing a permit before he started on the work? Dr. Moore noted that he did not know all the issues, however, there were other individuals from our district involved Mrs. Parks stated in making the decision to go ahead with the work. that this could be a legal issue if we hire licensed persons to do these jobs and we are not following procedures. She is concerned that when the jobs are completed, the city comes along and says it is not appropriately constructed. Dr. Crawford further stated, except for this one time, the normal procedure is to get a permit before work is started. One of the options the inspector has, once a mistake is found, the project can be corrected. This has been worked out with Del City and we don't feel there will be a problem again. Once again, our employees have been told to get a permit before any work is begun. Mrs. Parks asked if at any time the workers were told to stop the construction work of the rooftops? Dr. Crawford asked Mr. Cross if we had to stop the work and he replied yes. Mrs. Parks added that her concern is that if the F-02 policy is going to be implemented, we need to be careful that problems like Willowbrook do not happen again. Mr. Bogle stated he had asked the superintendent to come and respond to procedures related to Mrs. Park's concerns. A report was also requested on the overview of the BAT issue. Mr. Bogle asked if other school districts have the BAT requirements? Mr. Yeargain stated that there are schools that do have it, however, he would like to have something brought back showing us what we can do with or without this agreement. This agreement was promised to the people after the explosion, and just bepause their children may have already finished school, it still needs to be in effect.
13
655
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-8
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
8-04-97
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
B-24
ADOPTED:
17 79 rev ISED:
BOARD MEETING PROCEDURES QUORUM
A
majority
of
the
Board
shall
a
constitute
quorum
for
the
transaction of business.
RULES OF ORDER
Except as otherwise provided by law, Department conducted
of in
Education,
accordance
or
by
with
the
by regulation of the State
Board,
Robert's
meetings
Rules
of
shall
Order,
be
Newly
Revised.
SUSPENSIONS OF RULES OF ORDER Amendments, alterations, corrections, or repeal of the rules may be
made, or their operation may be suspended for the meeting,
at any
regular or special meeting of this Board by vote by a two-thirds
(2/3) majority of Board members present.
REOPENING AN ISSUE No question decided by the Board shall be raised again for one
calendar year thereafter except: A.
When a motion to reconsider is made by a member who voted
with the majority on the original question; or
1 of 3
154
14
656
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-9
BOARD MEMBERS" BUSINESS/COMMENTS
(continued)
When permission to reintroduce the motion is granted by
B.
a majority-of members of the Board present. VOTING METHOD
Votes on all motions and resolutions shall be recorded as "ayes" and "noes".
recorded.
members
The vote of each member must be publicly cast and
All motions
present
who
cast
outlined in Policy B-10,
a
a majority
carried by
shall be
Except
vote.
for
the
of
the
provisions
abstentions shall be recorded as "noes".
VOTING WHERE THERE IS A CONFLICT OF INTEREST
If a Board member has a conflict of interest,
with regard to a
contract where he/she or an immediate family member has a direct or
indirect personal or pecuniary interest,
that member should divulge
the facts surrounding the conflict immediately.
Legal Counsel will
then make a determination as to whether or not such a member has a conflict. approve
If there is a conflict, the Board cannot legally vote to
such
a
contract
consideration of the matter.
and
should
have
a
from
If no conflict is present,
can legally consider such a contract.
considered to
refrain
direct or
further
the Board
A Board member shall not be
indirect personal
or pecuniary
Interest in any contract where the Board member or his/her family member has less than a 5% ownership interest in the entity which
seeks to contract with the District.
155
15
2 of 3 (B-24)
657
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-10BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
ORDER OF VOTING Board meiabers
shall-vote
in Board District order
(1
through 7)
except for the president of the Board, who shall vote last on all action items.
156
16
3 of 3 (B-24)
658
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-11.
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
E-MAIL RECOha4ENDED NEW POLICY
The District will provide electronic transmission of messages in
compliance with the Federal Electronic Communications Privacy Act (ECPA)
which
communications
authorization.
on
a
The
illegal
it
makes
public ECPA
or
private
provides
intercept
to
network
electronic
electronic
without
proper
transmission
of
messages the same privacy protection as telephone calls over the public telephone systems- System operators of public networks are
not permitted to divulge the contents of messages except under a narrow set of circumstances. The
ECPA also
protects
internal
Oklahoma City School District, messages by outside sources.
systems,
such as
those
at
the
from unauthorized interception of
However,
the ECPA permits messages
that are stored on internal systems to be accessed by authorized
personnel without violating the Act. The use of any District resources for electronic communications should
be
related
to
District
business,
including
academic
pursuits.
157
17
1 of 2
A
659
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-12u BOARD MEMBERS' BUSINESS/COMMENTS
Only
faculty,
staff,
(continued)
students,
and
other
authorized
persons
conducting District business may use the electronic communications
systems.
158
18
2 Of 2 (E-25)
660
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-13l
BOARD MEMBERS' BUSINESS/COMMENTS
(continued)
• north
F-02
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
A
A
KLEIN. OKIAHOMA CITY. OK 7.3106
"Establishing Excellence"
ADOPTED: 1-16-84
REVISED: 12-18-95
FACILITY CONSTRUCTION/RENOVATION/REPAIRS
It
is
Board's
the
certification
facilities,
of
intent
to
craftsmen
follow
the
responsible
law for
Federal
who
and
it
relates
to new
constructing
working on existing district facilities or replacing
equipment and materials in district facilities. craftsmen
as
meet
State
certification
the
law
will
be
Therefore,
requirements
utilized
to
work
only
outlined on
in
District
construction projects.
The
superintendent shall
implement
the procedures necessary
to
assure that all craftsmen hired to work on district construction
projects meet the necessary legal requirements.
159
19
661
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-14 =
BOARD
MEMBERS
COMMENTS
Mrs. Parks thanked the members of the Board, central office staff, teachers, employees and everyone who came to the dedication of Parks Elementary School and made it a great success. Mrs. Parks offered her sincere appreciation for the participants at the Roast & Toast and publicly asked Mrs. Linda Brown for the books (Vol. 1 & 2) as a keepsake of that day. Mrs. Parks also recognized and congratulated David Purdy who was on his way to Harvard University. LEGAL REPORT
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, gave an update of a pending lawsuit. Case vs. 1-89. This case pertains to a teacher suing the district and other individuals alleging harassment and violation of his civil rights. On the 2 8th of August, Mrs. Carter received a notice from the plaintiff's attorney that the suit had been dismissed. This lawsuit was dismissed without prejudice, which means that it could be refiled within a year.
UPERINTENDENTS EPORT
PDATE STATUS OF ORTHEAST HIGH CHDOL PLANNING OMMITTEE MEETINGS
SUPERINTENDENT'S
1.
REPORT
Update Status of Northeast High School Plannincr Committee Meetings (Dr. Guy Sconzo)
DISCUSSION
Dr. Crawford stated that Dr. George Kimball was coordinating, along with various members of the staff, the report the board requested concerning the magnet concept at Northeast High School. Dr. Crawford asked that Dr. Guy Sconzo make a presentation on the planning committee concept for the magnet school at Northeast High School.
Dr. Guy Sconzo commented that the steering committee had been meeting at least on three occasions to date, with four town hall meetings scheduled to be held in the next two weeks. These meetings were designed for input and discussion about what patrons might wish as preferences regarding the magnet program for Northeast High School. Surveys would be sent out next week to a random sample of parents. Dr. Sconzo further noted that arrangements had been made for four steering committee members to visit a similar medical science magnet school in Houston, Texas. This committee would gain valuable information on how to expand the bio-medical sciences program and health career programs at Northeast. Dr. Sconzo added that we are on schedule as far as the timeline is concerned, and certainly should be ready by the end of October. Dr. Crawford stated that Dr. Sconzo had made an intense effort to have the entire city involved in this process, and he appreciated Dr. Sconzo's efforts.
Mr. Bogle commented that it seemed to him that in creating a new school, the main concern should be the implications and impact on the budget. Mr. Bogle asked what the district was doing to address the issue of the budget impact for opening a new magnet school. Dr. Sconzo noted that the district needed to have a fairly well defined magnet school program in mind to determine an estimate of cost for grades 6-12. Dr. Sconzo further stated that when the recommended Northeast proposal was presented to the Board, budget impact information would be included.
Mr. Bogle inquired about when Dr. Sconzo expected to have the budget analysis for the Board to look at? Dr. Sconzo stated the timeline calls for us to have the budget along with the proposed program completed by the end of October.
20
662
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
SUPERINTENDENT'S REPORT
continued
Dr. Crawford commented to Mr. Bogle that Mr. Kelly and the senior staff, has discussed this item. They had been very careful to make sure that the proposed program was within reason and well-defined in the way of cost. There are some existing programs in this district, and in neighboring districts, that could be implemented without tremendous cost and would benefit our students. So we have to determine what is available, and then bring that before the Board.
Mr. Bogle asked how do we determine what is reasonable cost when we are talking about opening a new school, and for what reasons do we think the extra cost is justified by the contribution it would make to the district? Dr. Sconzo commented that once we state what program (s) we want to recommend, then we would know what it would cost concerning capitol expenditures, personnel, etc., to put it in affect. An important dimension that really needs to be considered is the unique situation that Northeast has enjoyed in terms of the partnership with the OU Health Sciences Center. By expanding this partnership, there may be a way in which to defray the cost or share the implementation cost by taking advantage of the resources of the Health Sciences Center.
Mr. Bogle stated that anytime we can introduce an innovative choice like this to our patrons, it will strengthen our district. He is very enthusiastic about it. However, if it's going to be a $500,000.00 impact on the budget, he did not know how we could evaluate whether we could afford to do that.
Mrs. Parks asked that as the district considers this program, to remember that the Bio-med program already exists. Therefore, by adding six graders who would be going to Oklahoma City Public Schools anyway, she didn't really see a tremendous impact on our budget. Dr. Sconzo agreed. Anytime a different or complimentary program was put in place, or recommended, there would be additional costs. Determining what is significant, or is not, concerning the budget, is the kind of debate or challenge we had to address.
Mr. Bogle stated that another issue to contemplate in creating programs like this, are the individuals who would have decided to leave the district but stay because of this attractive option. That would have a beneficial impact on budget.
Mrs. Silver commented on the memo the board received, which mentioned a development of a policy for administrative regulations for magnet schools and programs. She asked if this policy would also include the magnet elementary schools? Dr. Sconzo noted that a policy and regulations had been drafted, and would be reviewed in a senior staff meeting. Simultaneously, it had been sent to the attorney consultant, in Washington, via telephone and the fax machine. Dr. Sconzo stated that he was scheduled to speak with the consultant over the phone, to get feedback on the draft policy. This policy was not new, it was based on sample policies the consultant shared with him. He added that he had met with all secondary magnet school principals, and would be meeting with the elementary principals to have them review the draft policy. He is striving to have as much staff review as possible so that any initial changes can already be made when the policy is presented for a first reading.
Mrs. Silver asked to see the numbers of how many transfer students are in those elementary programs as magnet transfer students. She expressed that she would like a total to the school, not new for this year, since some of the schools didn't accept very many students. Mrs. Silver further noted these totals would be interesting to see. It was her understanding that these schools were started, and there would always be 100 slots for magnet students at the elementary schools. She was very concerned that the district was going to have to re-evaluate either that, or the boundaries of those schools, as they continue to fill up. Dr. Sconzo added to Mrs. Silver that the policy we had drafted, spoke of the importance of annually reviewing and providing that kind of information to the Board of Education. It also included enforcing a board administrative review of the information. The good news is that
21
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SUPERINTENDENT'S REPORT
continued
the schools have been so successful that, neighborhoods had grown byfolks moving in, or students have returned to us from non-public schools. But, that has minimized the number of children that could be accepted outside of the attendance areas. That was our experience with Parks Elementary School being over subscribed. The bad news is that it gets to a point where it ceases to function as the magnet school was first intended. Mrs. Silver commented that it also addressed the equity issue. Can we continue to fund additional teaching positions in three or four schools that are magnets as well as neighborhood schools, and not fund the other neighborhood schools? If the slots are filling up with neighborhood students, then what will happen when other students apply and are not accepted because no slots are available? She said it was a broader issue than just numbers. Mrs. Parks said she did not want to appear facetious, but asked if the same procedure used for the magnet school at Northeast was being used for Classen, Cleveland, and the other schools? Dr. Sconzo noted the procedures in use now was the same procedure used two years ago when we filed our federal magnet school application. When the four schools were re-opened as a result of the passage of the bond issue, we did not go through this process. Mrs. Parks asked if the magnet school had a component that must meet federal guidelines. Dr. Sconzo said magnet schools must meet federal guidelines if they are receiving federal funds to support the program. These guidelines would be helpful if we were ever legally challenged. Mrs. Parks noted that when the Board initially discussed the magnet schools, a part of the application stated that the racial isolation component had to be met. This component is not met because we do not have control of where people live. In order for us to meet the guidelines of that magnet proposal, the part about racially isolated schools should be included. We are granted money based upon that component. If we say we are trying to make equity in those schools, it is somewhat difficult to do that. Dr. Sconzo explained that the one very clear objective of the magnet schools, was promoting and increasing diversity as compared to the diversity reflective in the entire school district. Dr. Crawford pointed out that the consultant Dr. Sconzo is working with is a nationally acclaimed and accepted authority on developing magnet programs. She is also an Oklahoma native, from Norman, so that gives us an advantage also. Mrs. Parks commented that the information included in our board mission and goals has to do with diversity culture, so we would be meeting that also.
Mr. Bogle said he wanted to put the decision about Northeast into prospective. When we started discussing reorganizing our district to create neighborhood high schools, we did not start out with the idea of creating a new magnet school. However, this came as a by-product of trying to reach a solution for a problem that was presented when we started looking at the numbers. He was excited that we were looking at our challenges innovatively. As a result of being faced with an obstacle, we came up with a very exciting solution. Because we did not want to close one of those schools in the northeast, we created an additional choice for patrons in our district. He was glad that an outside person was helping guide us to strengthen our programs. Dr. Crawford commented that now that Dr. Walser was on board, he was sure the magnet grant would be forthcoming soon. Dr. Sconzo added that Dr. Walser would be attending his first meeting week after next. Mr. Bogle inquired if he was going to pursue all opportunities for additional revenue. Dr. Sconzo stated the only handicap at this point is the U.S. Department not informing anyone of grant timelines, when they would release their request for proposals, and when they would be due. However, we intend to pursue these revenues as long as the Board would support it. Mr. Bogle asked if any of these enterprise school applications coming in look'like candidates for this federal money also? Dr. Sconzo stated that an early reading would not say the magnet school grant assistance money but, in discussions with Dr. Walser, some charter school funds coming out of Washington because we believe our concept would be
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attractive to the U.S. Department. Dr. Crawford stated that Dr. Kimball was coordinating this effort, but various staff members had taken on various charges as to looking at all aspects of high school redistricting.
2.
Discussion of Inter-Scholastic Athletic Procrrams at Proposed Magnet Schools (Dr. Vern Moore)
DISCUSSION Dr. Moore commented on the proposal to address the athletic portion of Northeast High School as related to the magnet status. The proposal for Classen School of Advance Studies was to increase the number of cooperative athletic programs, with Northeast High School as a magnet school in 1998-99. This would discontinue the cooperative programs with Northwest Classen and Classen High School, and Classen Middle School and Harding Middle School. The present program at Classen School of Advanced Studies is that we have formed cooperatives with Northwest for fast-pitch softball and football, track, wrestling, and baseball at Northeast; at Harding, football, wrestling, track and baseball. Dr. Moore further stated that by combining Northeast and Classen High School, we would have a complete program between the two schools. There are several rules that govern cooperatives; that is, no more than two member schools are allowed to combine and compete, and cooperative schools must be within the same school district. The main purpose is to provide students the opportunity to participate in athletics when they have small enrollments. We plan to continue the cooperative programs between Classen and Northwest, When we begin our program in 1998, as a magnet school at Northeast, the following programs would be in place: stand alone sports at Classen and Northeast would be basketball; soccer, tennis and volleyball, and only cross-country at Northeast. We would co-op to Classen and Northeast: football, fastpitch softball, wrestling, track, and baseball which would make up the high school teams, and football, wrestling, track, baseball as the middle school teams. In order for the co-op to be approved by the Association, we had to submit the application by September 1st. The application has been submitted. Dr. Crawford commented that enforcing these cooperatives is not as easy as it sounds. Therefore, we are trying to get the information out to the Board and the public so it will not become an obstacle at a later discussion. Mrs. Silver asked if the stand-alone sports are the same for the 1997-98 school year, and has the host school been decided? Dr. Moore agreed that the 1997-98 schools are the same. The policy from the Association states that there must be a host school. He said the school will be Northeast. Mrs. Silver also asked why there would be fewer than 275 students (mainly 9th & 10th graders) at Northeast beginning in the 199899 school year. Dr. Kimball said the numbers are a guess based on the enrollment now, in order to keep Northeast & Classen from becoming 6-A football team schools. The anticipation is that the population would build from the early grades up, where Classen begins with more 6th, 7th & 8th, and some high school, and built up over a period of several years. Mrs. Silver noted that the problem to be dealt with would concern juniors and seniors being re-assigned to other schools if they were not in the magnet program. Dr. Crawford stated that was a point that needed to be considered and discussed soon. Mrs. Parks added that re-assignments of students is certainly a "hot" issue; however, changing mascots and colors would be a serious problem. Dr. Moore commented that the presentation being proposed would require individuals from each school to meet and work through those problems. Certainly, more time will be necessary to develop this plan.
Mrs. Silver stated that students at Classen co-op with Harding or Northeast already, this issue has not been the concern. The students are generally happy just to play sports. Mrs. Parks said she understood that the students would want to play these sports, but they also do-not want to lose the school spirit and pride. This would be extremely difficult on schools which are big rivals.
23
DISCUSSION OF INTER-SCHOLASTIC ATHLETIC PROGRAME AT PROPOSED MAGNI SCHOOLS
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Mr. Bogle asked what process would be involved in determining these issues? Dr. Moore noted that after the 1998-99 school year, all parties who would like to participate would have the opportunity for input on making the decision. The programs for the 1997-98 and 1998-99 school years are continuations of the existing co-operative procedures. The questions of colors and mascots would only be an issue after the 1998-99 school year. Mrs. Parks stated that there are individuals at Northeast who are concerned about the co-op program, and if there would ever be an opportunity to restore Northeast's football stadium. Dr. Crawford noted that the stadium belonged to the City. Mrs. Parks commented that only a portion of the stadium belonged to the City, and they were willing to do something if the patrons in the community wanted it. The other concerns were the bleachers in that the visiting team would be sitting on the same side as the home team. This sometimes created problems; therefore, she would like the see if the district could install some sort of bleachers to remedy this. Dr. Moore stated placing bleachers on the opposite side of the stadium would be a major undertaking because of the steep drop off and nothing to anchor on to.
PTIONAL HIGH aiOOL RESSIGNMENT FOR lERCE & ROCKWOOD LEMENTARY SCHOOLS
Optional High School Reassignment for Elementary Schools (Dr. George Kimball)
Pierce
and
Rockwood
DISCUSSION
Dr. Crawford commented that Dr. Kimball was prepared to report on redistricting or re-configuration of two of our elementary feeder schools, Dr. Kimball reported that the as a Board member had requested. requested reassignment was for Pierce and Rockwood to be considered as feeder schools to Grant High School as opposed to Capitol Hill High School. Even though Grant would be closer to these elementary schools, this reassignment would push Grant's enrollment to 1,300 students and would drop Capitol Hill to a little over 900 students. Due to the size of the two high schools, Capitol Hill could handle more than 900 students; however. Grant, with 1,262 students, is very close to being over-crowded. The real fear is having another 100 students possibly enroll at Grant, which would make it 1,400 students, and Capitol Hill not being utilized to it's full extent. Mr. Yeargain asked if these 200 students were just a projected guess, and if these projections had been wrong before? Dr. Kimball stated that these figures were taken from last year's student population; that is, where they actually lived. He further noted that these projections could change very easily because people move. Mr. Yeargain inquired about which middle school would Pierce and Rockwood feed into? Dr. Kimball responded that according to the map, it was Roosevelt. Mr. Yeargain noted that the district is taking the two farthest west schools and sending them to Capitol Hill when they are closer to Grant. If our focus is on sending students to neighborhood schools, why don't we do this? This plan will definitely not work if we put all of the different gangs together at Capitol Hill High School. Mrs. Silver asked which high school would Pierce and Rockwood currently attend? Dr. Kimball stated that at this time, the high school for both schools was Douglass. Mr. Bogle asked what the current modifications do for racial balance in those two schools, and how do the percentages change? Dr. Kimball stated that Grant would change from 1,068 students .(.3 7% minority) to 1,262 students (42% minority), a 5% increase in minority attendance. Capitol Hill would go from 67% to 65% minority, which would be a decrease of 2%.
Mr. Carter asked if those percentages were based on projections, or on current numbers? Dr. Kimball said they were based on the 1996-97 school year, where our students lived, and by imposing the new boundaries. Then, as we go through our timelines, and our population stabilizes, we will refigure these projections based on where these students live today. " Capitol Hill had 62% minority last year, and under the proposed plan, would go to 67% (5% increase). Grant had 48% last year and will go to 37% (9% decrease).
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continued
Mrs. Silver asked about the number of students in the Stand Watie area, and if it been considered as a Capitol Hill feeder school? Dr. Kimball responded that whenever new boundaries were set, obviously, not everyone would be happy, and the far southwest assignment was the most difficult to do. Mr. Yeargain expressed concern that the capacity of Capitol Hill was no more than 1,000 students, and Grant was around 1,200 students. Discussion Regarding the Foster Estes Property (Mr. Terry Wolfe)
DISCUSSION Dr. Crawford stated that the Board had discussed the Foster Estes Property matter individually, by communique, and even around the Board table. The Board was aware that a lease-purchase agreement was developed in 1982, and this agreement had been honored by both MetroTech and the Oklahoma City Public School district. The district interpreted the lease-purchase agreement differently than Metro-Tech; however, Metro-Tech has been discussing the situation with us for several months now. We believe that we have developed a very workable solution that would benefit both entities. Dr. Crawford asked Mr. Bogle to place this item on the agenda for possible consideration at the next Board meeting. Mr. Bogle asked if the request was to an action item that was regarded a purchase of, or sale of, the building?
Mrs. Parks commented to Mr. Bogle that she was somewhat surprised when she saw an article in the paper about an agreement with Foster Estes. She did not think this agreement had been brought to our Board for discussion as yet. Dr. Crawford noted it had not been discussed with Metro-Tech's board, however, he had been discussing it with the superintendent for several months now. The difficulty had been that Metro-Tech could discuss the matter in executive session because it was considered the purchase of property. Our attorneys feel we cannot discuss' it in executive session because we are just finalizing this sale, or the contract of a lease-purchase agreement that was enacted several years ago. This was a simple agreement by the administration, that the recommendation be presented to Metro-Tech's superintendent to present to her Board. Dr. Crawford further stated he would then present it to our Board. Dr. Crawford noted that Metro-Tech was a little ahead of us in that he felt their superintendent had been able to get some reaction from their board in executive session, and that their board reacted quite favorably to such an agreement. Mrs. Parks commented that if she had said "the Board" that had not been the intent of her statement. The article had stated some kind of agreement. Mrs. Parks expressed her unhappiness that this would be discussed. It appeared as if a agreement had been reached, and was going to be brought to the Board on the 16th or the 15th of September. We had made one or two comments, but had not seriously thought about the sale of that property. Mrs. Parks noted further that she did not think the Board had gone into detail, however, with the many needs we have, and alternative schools that are popping up, we need some place to put these students. The paper also stated something about our district needing the money, and it would be a happy agreement if we did sell the property to the Vo-Tech. Mrs. Parks reminded the Board that some agreements we had proposed in the past had come back to haunt us. Mrs. Parks said that although we may need monies, we also need properties that would take care of the needs of our children.
Dr. Crawford stated the only agreement made with Metro-Tech's superintendent was that we would take this matter to our respective boards. He further noted that the agreement of the court was by the Board, and was struck back in 1982. Dr. Crawford asked the Board to think about the accelerating of the lease-purchase agreement. Mr. Yeargain asked if Metro-Tech could pass the bond issue to get the money? It was his understanding that they had money all the time. Dr. Crawford replied Metro-Tech's superintendent thought this was about as aggressive as they can be with escalating the payment.
25
DISCUSSION REGARDING POSTER ESTES PROPERTY
z
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Mr. Bogle asked Dr. Crawford what would the district proposed to do with the proceeds of that sale. Dr. Crawford replied logically those dollars should be used for a one-time only expenditures, and that he still asked staff to research the flexibility one might have with the use of those funds. Dr. Crawford hoped the Board would feel that it should be morally, if not legally, dedicated to one-time only expenditures such as facility or capital-type needs. Dr. Crawford noted that the Board was aware of the need for an alternative setting to implement the proposal that the state has provided funding for. Therefore, the Board could use some of these funds for such a project. However, it certainly would not be the recommendation of the administration to use the entire amount for that project. Hopefully, adequate facilities could be found in the four or five hundred thousand range, if we were allowed to shop around. Mr. Walker asked Dr. Crawford how this figure was negotiated and if the figures were our figures or theirs? Also, where did this money come from? He recalled at one point Metro-Tech felt they didn't owe us anything.
Dr. Crawford noted that we had been negotiating and visiting with their administration for several months. They started with the figure, and we started with the figure, and we think that we have an amount palpable to our district and beneficial to them as well. Dr. Crawford further noted Metro-Tech's concern about the uncertainty of that facility. We have had different discussions with them about the legality of the agreement; therefore, they might be interested in dealing with us to remove the uncertainty of that building. Mr. Walker asked if there was ever a consideration, or a possibility, of taking the building back? Dr. Crawford replied that Metro-Tech was approached, and it was explained to them that we needed additional space in our district, especially with our alternative programs. We have asked our attorneys to determine if we might want to try to reclaim the use of that facility. We have also discussed that to some extent with Metro-Tech. Mr. Walker asked if we had not decided that the recommendation of this settlement wasn't feasible? Dr. Crawford responded that he felt this would be a palpable situation for our school district, if everyone was in agreement on it. Mr. Walker asked if the district had heard anything from the state on the alternative grants. Dr. Sconzo commented that the district had received official, written notification that our plan was approved by the State Board. Dr. Crawford asked if he was correct in that the funding approval would follow and would be presented to the Board. Dr. Sconzo replied that it would be for the 2.123 million. Mr. Walker commented that he realized the money should be for one- time expenditures; however, he noted that the alternative program was important, and we needed to commit to the sale of this property in order to secure a facility or upgrade the facilities we have. If legally possible, we needed to set part of this money aside so that as the state funding begins to fall away on that alternative program, we could guarantee that program for a number of years. Mr. Carter stated that, at this point, he had been very quiet about the elementary school on the southwest side of town, but asked if some of these funds could be used to offset the funds already set aside to build that school. He realized there had not been as great a need in the south side of town like in the northeast. However, some of the Southside elementary schools were rather crowded, and he hoped that some of these funds could be used to build that school. Mr. Bogle stated that he supported that notion; Mr. Carter's point was well-made. Mrs. Parks said she would support whatever was necessary to build the school because citizens did go to the polls and vote for a new elementary school. However, with the anticipated growth of Oklahoma City, and with all of the industry that we anticipate coming in, and families that are being brought in here, that property will become pretty important to the City of Oklahoma City. They may have some reason to give it up. All of a sudden they found that they can pay for it. Maybe this is something that they are seeing, and maybe, this is something I'm thinking about. If this is a vision, so be it. But I
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really think that with Tinker, and with those people coming in with new kinds of jobs, that we have what we are saying we are going to get. We might need that property over there for alternative schools. Dr. Crawford stated that there seemed to be a fairly concrete leasepurchase agreement that has been in effect since 1982 and that it would culminate eight years from now (in 2 0 06) . Dr. Crawford noted the facility would then belong to Metro-Tech under the old agreement. Mrs. Parks stated that Metro-Tech had already violated the agreement because they had not been making the payments. Dr. Crawford said Metro-Tech had paid payments, but they may not have paid a payment that the administration felt was necessary. Remarks in communiques have been that the payments being made were actually less than the interest should have provided us. However, they have not violated the principal of the agreement as it was written, and that has caused us some problems. Mrs. Parks commented that she was convinced there were some problems with that lease-purchase agreement because we would not have had to go to court. Therefore, there had been some offset in Metro-Tech not fulfilling their obligation for the lease-purchase agreement. Mrs. Parks expressed concern about giving up property which we might regret later on. She noted that in 2006, when this actually becomes their property, we need to look at how many years have expired that they have not paid according to that agreement.
Mr. Bogle stated that the question before us was whether or not we wanted to place this as an action item on the next agenda. We could discuss and vote it down if we chose to. Quite some time ago, he and Dr. Crawford talked about how to go forward with this. However, there was nothing for Dr. Crawford to bring to the board in the form of a recommendation until after he met with Metro-Tech and discussed it. The Board is in authority to reject this notion and take a different course, if that seems to be the decision it wants to make. Mr. Bogle asked if the Board would like to bring this as a action item for the next meeting. The Board members concurred, and it will be placed on the next agenda as an action item. PURCHASING
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - L) MOTION; SECOND:
Mr. Walker Mrs. Silver
MOVE FOR APPROVAL OF THE PURCHASING AND GENERAL BUSINESS ITEMS A-L LISTED ON THE FOLLOWING PAGES.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
R. #266 MOVE FOR APPROVAL OF THE PURCHASING AND GENERAL BUSINESS ITEMS A-L
MOTION CARRIED1 7-0.
A.
Recommend approval to purchase nutritional merchandising items for the 1997-98 school year. The company chosen from Quotation Number 8422 was determined based on best quality and price. All purchases are to be charged to Child Nutrition Services. (David Remy) QUOTATION 8422 NUTRITIONAL MERCHANDISING 2 MAILED - 1 RETURNED
1>
27
RECOMMEND APPROVA TO PURCHASE NUTRITIONAL MERCHANDISE ITEMS FOR 97-98 SCHOOL YEAR
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MELLO SMELLO
Nutritional Merchandising Program Various Merchandising Material for Nutritional Promotion Program Size: 13,000 Elementary Students @ $.99/student Program Size: 4,000 Middle School Students @ $.19/student ECOMMEND APPROVAL OR FORMER LTERNATIVE MIDDLE aiOOL BE NAMED GATEWAY" ECOMMEND APPROVAL IF AGREEMENT FOR lERNICE COOKSEY TO! ROVIDE LPN SERV.
ECOMMEND APPROVAL >F AGREEMENT FOR ATHI CORNELIUS AS! ’ARENT/SCHOOL/ lOMMUNITY LIAISON ECOMMEND APPROVAI )F AGREEMENT FOR )ISTRICT TO ’ROVIDE EDUC. JERVICES AT TMESIS PROJECT
ECOMMEND APPROVAI )F AGREEMENT TO ’ROVIDE PROBATION )FFICERS AT APITOL HILL, X)UGLASS, GRANT, JOHN MARSHALL & qW CLASSEN
B.
Recommend approval for the former "Alternative Middle School" located at the Harrison School site be named "Gateway Academy." (Dr. Guy Sconzo)
C.
Recommend approval of an agreement between Independent School District 1-89 and Ms. Bernice Cooksey to provide Licensed Practical Nurse (LPN) services for the 1997-98 school year. Fee at $10/Hr. for services rendered and $.28/mile for indistrict travel only. (Dr. Guy Sconzo)
D.
Recommend approval of an agreement between Independent School District 1-89 and Ms. Cathi Cornelius to provide services for parents as a Parent/School/Community Liaison at Telstar Elementary School. Fee at $17.50/Hr. for services rendered. (Dr. Guy Sconzo)
E.
Recommend approval of an agreement between Genesis Project and Independent School District No 1-89 whereby the District acfrees to provide educational services at Genesis Project, located at 9500 NE 150 Street, Oklahoma City, Oklahoma, for the 1997-98 school year for all students eligible and qualified for services. (Dr. Guy Sconzo)
F.
Recommend approval of an agreement with the Oklahoma County Juvenile Bureau to provide Probation Officers at Capitol Hill, Douglass, Grant, John Marshall, and Northwest Classen High Schools as a component of our new Prevent Alternative Education Grant Program. (Dr. Guy Sconzo)
G.
Recommend renewal of School Board liability insurance policy (COREGIS Insurance Organizations) from Meyers-Reynolds & Associates, Inc., for an annual premium cost of $19,000 to be charged to account 811-000-2311-000-000-0000-000-002. Effective date September 10, 1997. (Mr. Nick Kelly)
ECOMMEND RENEWAL IF SCHOOL BOARD [JABILITY ENSURANCE POLICY FROM MEXERSEEYNOLDS & ASSOC.
Option 1 - Non-Monetary Suit Defense Endorsement Cost - $1,582.20
Option 2 - Add Enhanced Employment Liability Endorsement Cost - $1,582.20
Note:
Option 1 & 2 not included in the base price of the premium.
RECOMMEND APPROVAL
H.
Recommend approval to execute a service contract with Executive Services Corps of Central Oklahoma for the remainder of the 1997-98 school year for professional services. This expenditure in the amount of $1,000 per month, not to exceed $9,500, is to be charged to General Fund Account #811-000-2300-330-000-0000-000-019.
RECOMMEND APPROVAL TO USE VSE SOFTWARE SOLUTIONS AS CONSULTANTS FOR 97-98SCHOOL YEAR
I.
Recommend approval to use VSE Software Solutions as programming and operating systems consultants on an "as needed" basis during the 1997-98 school year at the rate of $85 per hour. These expenditures are to be charged to General Fund Account 811-000-2644-430-000-0000-000-055. (Dr. George Kimball)
J.
Recommend approval of the following fuel vendors, who offer the best prices and delivery schedules for the 1997-98 fiscal year: (Mr. Terry Wolfe) Paul Penley Oil Company Red Rock Petroleum Company Mid-West Oil Company, Incorporated
IO EXECUTE A SERVICE CONTRACT WITH EXECUTIVE SERVICES CORPS OF CENTRAL OKLAHOMA
RECOMMEND APPROVAL OF FUEL VENDORS FOR 97-98 SCHOOL YR.
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Winnco Incorporated Fuel Managers Incorporated Ram Incorporated K.
Recommend approval to accept $10,500.74 from Trade Mechanical Contractors, Inc., for full settlement of damacres sustained when a chiller was dropped at Hoover Middle School, and approval to release the balance of fees retained from the contractor. (Mr. Terry Wolfe)
L.
Recommend approval to acquire the following properties for school improvements through the use of federal block errant funds and to authorize the City of Oklahoma City to proceed, on the District's behalf, in negotiations with the affected property owners: (Mr. Terry Wolfe)
The west one-half of Lots 11 and 12, Block 8; the east one-half of Lots 11 and 12, Block 8; Lot 1, Block 8 of Epworth Heights Subdivision to Oklahoma City, Oklahoma
DISCUSSION Mr. Walker asked about what sort of items we were purchasing from Mello Smello-- posters? He also inquired about the price difference between elementary and middle schools. Mrs. Silver commented on purchasing nutritional educational information. She stated the price difference was because the company could offer more information to elementary students than to middle school students. Mrs. Parks inquired about the reason Harrison school was changed to Gateway Academy and what "Gateway" meant. Dr. Sconzo responded that recommendations in the original alternative education plan presented to the Board, were that we try to move away from calling schools "alternative" schools and to also rename these schools. The name "Gateway" came from the faculty. Mrs. Parks asked what it would cost to provide probation officers to various schools? Dr. Sconzo explained that according to the agreement, the cost would not exceed $116,000. He stated that this program was provided for with part of the State Alternative Education Grant money. Mrs. Parks asked if the district would be out any money on this? Dr. Sconzo noted that no general funds would be used.
Mr. Carter questioned Item I and asked Dr. Kimball to explain if the district was going to need this service another month at $85 per hour. Dr. Kimball noted that these services had already stopped. One reason this service was asked for in advance was due to the fact that the district had 9 new modules to put in and we may need this service. Dr. Crawford further noted that this expert help has been needed since we had changed over from Sun Valley to the new program. Mr. Carter asked Dr. Kimball if this company was working with him in solving the attendance key-in problem? Dr. Kimball stated that secondary schools take attendance each period. Our program is being developed to allow the attendance scan sheets to be entered into the mainframe. This program was not ready for the start of school. The scanners are going to be tested in each school, and double checks will be done by hand, and by scanner, to assure the data is being entered in correctly. Mr. Carter asked if VSE Software Solutions will be working with the district in implementing this program? Dr. Kimball noted that he intended to ask them to spend an hour (or two) looking over that code and how it interacts with our system. In other words, we would be having VSE double check our work. Dr. Crawford stated that this project was a tremendous undertaking. He asked Dr. Kimball to explain the financial reasons for making the change,-'and stated that this program will have much more to offer when it is in place. Dr. Kimball noted that there were a number of problems with the Sun Valley program in that each school had a different data base; therefore, making it extremely difficult to move from one school to another and extract important data. The new system, however, will
29
RECOMMEND APPROVE! TO ACCEPT $10,500.74 FROM TRADE MECHANICAL CONTRACTORS INC. RECOMMEND APPROVE TO ACQUIRE PROPERTIES FOR SCHOOL IMPROVEMENTS
671
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 ;M-24
PURCHASING AND GENERAL BUSINESS
continued
have all students included in one data base of which one school is a field. For instance, if you moved from Grant to Douglass, one field would be changed and you would be enrolled at Douglass, and adJ^ information will have moved with you. With Sun Valley having separate data bases, it was possible that students could enroll at two different schools. The new system will correct these types of problems, and financially, over the next few years, will save us several hundred thousands in license fees and upgrading. When there is change of software of this magnitude, you will have a lot of training issues and problems to get it in affect.
Mrs. Silver commented that the $85 per hour charge for VSE Software Solutions was really inexpensive compared to the larger companies who charge $175 to $250 per hour. Dr. Kimball stated that this company has worked with us in the past and even though they are booked, they decided that our district has an emergency, and put other customers on hold. Mr. Walker inquired about the settlement on damages to the chiller. Dr. Crawford stated that the district had been working on this, with no success, for several months in trying to get a new chiller. Mr. Wolfe commented that at the time, because the chiller was still under warranty, service center staff was trying to get as much replaced as possible. It has now been over a year and the chiller no longer has a warranty. Therefore, we now can get the chiller repaired, and running, for less than the settlement. Mr. Walker asked if the contractor's money was being held until we accept this settlement. Mr. Wolfe noted that a form of retainage was being held in a certificate of deposit that required signatures from both parties to release. The contractor will be paid when we receive the settlement. Mr. Yeargain asked if the district was getting anything from the insurance besides the $10,500.74, and wasn't this the amount we asked for at first? Mr. Wolfe stated that this was the only financial portion. At first the district asked for a new chiller. Dr. Crawford explained that the school had been using two chillers instead of three.
Mr. Bogle expressed that he did not understand how the district could ask for a new chiller for $40,000, and then settle for $10,500.74, stating this would get the damaged chiller up and running as new. Mr. Bogle asked that if this were true, why didn't we accept the settlement when it was originally offered? Mr. Wolfe noted that when the chiller was damaged, there was 14 days left on the warranty. Mr. Bogle asked that if there were 14 days left on the warranty, where was the chiller all during the other part of the warranty? Dr. Crawford stated that these chillers were bought in bulk. Mr. Wolfe added that the chiller had been at the service center and was being transported to Hoover when it was dropped and damaged. Mrs. Silver asked if this chiller was brand new. Mr. Wolfe further explained that he believed the chiller had not been used. Dr. Crawford noted that the chiller was not brand new because it been stored for about a year. Mr. Bogle commented that he still did not know why the district didn't take the settlement then. Mr. Wolfe stated that he believed at first we were trying to set an initial bargaining position, however, neither party would move from their position. Dr. Crawford noted that now the district has decided it can be accommodated with this amount, and were able to repair it to function as new.
Mr. Carter inquired about our policy of buying equipment and letting it sit around before being used. Mr. Wolfe stated that the district does buy roof-top units, but they are circulated. Mrs. Parks asked about the service center. various buildings this buildings and onto the to the service center,
the items she saw sitting around the grounds at Mr. Wolfe explained that as we worked at the summer, we tried to get as much equipment in the roofs as possible. We do have products delivered and to the sites, on a continual basis.
Mrs. Silver asked what affect not having three chillers would have on Hoover, and do they have full air-conditioning? Mr. Wolfe stated that they have three chillers now; however, one is out of operation, and if another"one was to go out, there would be limited air-conditioning at Hoover. Mrs. Silver asked if it would improve efficiency to have three working? Mr. Wolfe explained that the three chillers at Hoover were not the same size. All three chillers should be functional in order to provide proper air-conditioning throughout the building.
30
672
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 â– M-25 PURCHASING AND GENERAL BUSINESS
continued
Mr. Bogle inquired about Item H and commented to Dr. Kimball that he thought it was a innovative idea. He also asked if there were a limited number of retired executives that the district might utilize. Dr. Kimball noted that they will recommend the talent and executives retired from the specific fields. He stated that he had generated a letter to them describing five areas where help and expertise were needed. This would enable the director to recommend the qualified persons in those areas. This $1,000 retainer fee does not limited us to using this company for one project only. Mr. Bogle expressed that he had been trying to get more information about this group because he felt an retired executive could give us a lot of help. Due to all the deadlines involved in the procedures for evaluating the superintendent, it could be beneficial to have someone help perform, at a more professional level, some of the administrative duties the Board has. Dr. Kimball stated that this would give us the opportunity to evaluate our relationship over the period of the next few months, and the expertise to see how beneficial they would be for us. Dr. Crawford commented that there are some very good resumes for these services.
Mr. Carter noted that he agreed that this company has a strong group of people and asked if this $1,000 would be all we owed them? Dr. Kimball commented that this amount is very minimal, not only to help administrative overhead, but also in everything we ask them to do. Mr. Carter said he hoped that we specifically outline what it is we would want so as to not waste anyone's time. He believed that this was a good plan. Mrs. Parks expressed concerns about Item C, in regard to services. She asked if Ms. Cooksey would be providing these services herself or would other LPN's also be helping. Dr. Sconzo stated that this particular agreement is just with Ms. Cooksey. She will provide services to students with lEP's who require LPN services. Mrs. Parks asked why some schools would have a nurse only one day a week, and some had nurses three days a week? Dr. Sconzo noted that there were three factors that were taken into account: One factor was enrollment of the school; the second was the number of self-contained, special education classes; and, finally, if there was a student with a serious health problem, we would allocate more nurse time. Mrs. Parks stated that the concerns expressed to her were that a nurse would be at a school one day a week, in a school with enrollment of 400-500 students, and in another school three times a week. With these kinds of schedules, the services were not being provided in a equitable manner. She had heard that this was true of P.E. teachers also. Dr, Sconzo stated that the services were equitable on the basis of student need, and the three factors are taken into account.
Mrs. Puckett asked if the probation officers described in Item F was going to be in charge of this program? Dr. Sconzo stated that the probation officers will report to the assigned building principals, but stay on the payroll of the Juvenile County Bureau. Mrs. Puckett further asked if this acts as a primary source of recruiting, and does it mean that the officers will be responsible for determining students who are not in the school, but need to brought back into the system? Dr. Sconzo explained that it refers to community resources that might be used tŠ support various activities and functions with these students, PERSONNEL
1.
AND
ENCUMBRANCES
Recommend authorization to schedule a Level III Grievance Hearing for OCFCE AFT Local 4574. (Dr. Vern Moore)
Recommended Date: Monday, October 13, 1997. MOTION: SECOND:
Mr. Walker Mrs. Puckett
31
673
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-26
PERSONNEL AND ENCUMBRANCES . #267 OVE TO SCHEDULE
. Level
tt
RIEVANCE HEARING OR OCFCE AFT OCAL 4574 ON ONDAY, OCTOBER 3, 1997 AT 6:00 .M.
continued
MOVE TO SCHEDULE A LEVEL II GRIEVANCE HEARING FOR OCFCE AFT LOCAL 4574 ON MONDAY, OCTOBER 13, 1997 AT 6:00 P.M.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
2.
Approval of Personnel and Encumbrances as listed on the following pages.
MOTION; SECOND:
OVE FOR APPROVAL F PERSONNEL & NCUMBRANCES
Mrs. Silver Mr. Yeargain
MOVE FOR APPROVAL FOLLOWING PAGES.
ROLL CALL
OF
Mrs . Puckett, Walker, Mr. Mr. Carter,
PERSONNEL
AND
aye aye aye
ENCUMBRANCES
AS
LISTED
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
ON
THE
aye aye aye
MOTION CARRIED 7-0. DISCUSSION
Mrs. Parks asked about the status of the student enrollment in the Oklahoma City Public Schools. Dr. Sconzo briefly noted that as of Friday, September 5, 1997, an enrollment count showed an increase of 1,200 students from September 2, 1997. As of September 5, we were behind 775 students compared to last year's enrollment. The final date for reporting enrollment to the State Department is October, 1, 1997. At least three more counts will be made before the October timeline. Mrs. Parks asked how the large number of personnel employments in the district related' to the enrollment? Dr. Sconzo stated that the district will probably fall slightly below projected enrollment. However, he believed the district would see growth in language minority students, Hispanic and Asian students, and also the special education population. Dr. Crawford noted that staffing levels are set as to the projected student enrollment. These procedures have been frozen until we know we have need for all the current staff. Mrs. Parks added that there are a number of students still waiting, for various reasons, to be enrolled, which would pull our enrollment up. Dr. Sconzo stated that high school enrollment is above what was projected, however, middle and elementary schools are below the projected enrollment. Mr. Bogle agreed with Mrs. Parks that it was to our advantage to offer different programs to keep students in our district. Northeast's magnet concept will certainly be an attractive offer for students. Mrs. Silver commented that it was nice to see encumbrances for teachers and for class supplies. Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. 32
674
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-27'
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-98023550 through 11-9803446) written during the period 8/12/1997 through 8/29/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9802355 to 9803446 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Conrad Internal Auditor
184
33
Date
675
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-28; PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
EFFECTIVE SCHEDULE DATE STEP/LANE
SITE/ ASSIGNMENT
NAME
ADMINISTRATIVE:
ANNUAL SALARY
08/25/97
615/02
$13,448.50
Even Start .5 Auxiliary Site Coordinator
09/02/97
615/01
13,057.00
Special Services Physical Therapist
08/19/97
721/10
$31,016.00
08/01/97
717/00
30,401.00
EES/Positive Tomorrows Volunteer Facilitator
08/20/97
745/03
19,835.00
Special Services .5 Physical Therapist
08/19/97
721/01
11,805.00
Skills and (SAVE) Vocational Education Science Teacher
08/19/97
01/03/MA
$24,200.00
Bodine Primary Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/MA
25,445.00
Clarence Bostic
Special Services Speech Lang Path
Hoover Science Teacher
08/19/97
01/03/BA
23,170.00
Denise Brinkworth
John Marshall .5 AP Chemistry Teacher
08/19/97
01/05/BA
11,829.50
08/19/97
03/15/MA
30,195.00
Mary Barton
Laura Crawford
Even Start .5 Auxiliary Site Coordinator
PROFESSIONAL-TECHNK ;al :
Deborah Cornelson
Murry Estabrook Shannon Kelly
Jana Williams
CERTIFIED: Wendy Anderson
Melissa Blodgett Brian Bost
Gary Brown
Capitol Hill HS JROTC Naval Instructor
Roosevelt SED Teacher
165
34
N
676
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-29; PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUJiL SALARY
CERTIFIED: cont'd
Cathy Carlson
James Carpenter
Rayanne Carpenter
Rosalyn Case Jeremy Castle
Linda Coakley
Edwin Combs
Glenda Cummings Debora Curry Susan Curtis
Robin Decker Jennifer Defee
Janet DeLaughter
Wendy Denning
Marsha Dobrinski Vikki Dodson
Media Services Media Specialist
08/20/97
06/03/MA
$27,615.00
08/19/97
01/03/MA
24,200.00
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/BA
24,360.00
08/19/97
01/03/BA
23,170.00
Moon Math Teacher
08/19/97
01/03/BA
23,170.00
Star Spencer PE Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
Harding LD Teacher
08/19/97
03/03/BA
24,360.00
Putnam Heights 3rd Grade Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/BA+
24,595.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/BA
24,360.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
Rogers Title I Resource
Jackson Math Teacher
Jefferson MR Teacher
Garden Oaks 5th Grade Teacher
Moon Math Teacher
Harding MR Teacher
Sequoyah 5th Grade Teacher
Webster Math Teacher
Adams LD/EH Teacher
Eisenhower 3rd Grade Teacher
Bodine 4th/5tb Grade Teacher
166
35
z
677
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-30; PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME CERTIFIED: cont’d
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
Barbara Dozier
Jackson Math Teacher
08/19/97
01/03/BA+
$23,405.00
Doris Edwards
Shields Heights Primary Teacher
08/19/97
01/09/BA
24,810.00
08/19/97
01/03/BA
23,170.00
Jeanelle Ellis
Kaiser 4th Grade Teacher
08/19/97
01/03/BA
23,170.00
Kathryn Essaides
Kaiser 4th Grade Teacher
08/19/97
01/10/BA+
25,335.00
Dunbar 5th Grade Teacher
08/19/97
01/03/BA
23,170.00
08/22/97
01/03/Doct
25,225.00
Nichols Hills 2nd Grade Teacher
08/19/97
01/03/BA
23,170.00
Southeast ESL Teacher
08/19/97
01/03/BA
23,170.00
Polk 3rd Grade Teacher
08/19/97
01/03/BA
23,170.00
Eisenhower 5th Grade Teacher
08/19/97
01/03/BA
23,170.00
08/20/97
01/03/BA
23,170.00
Jackson SED Teacher
08/19/97
03/03/MA
25,445.00
08/19/97
01/03/BA
11,585.00
08/19/97
01/03/BA
23,170.00
08/19/97
03/04/BA
24,575.00
Robin Edwards
John Farrows
Omaira Freites Kerri Gale
Carmen Gamarra
Lynette George
Jennifer Gleason Mary Gonzalez
Heather Goodwin
Amy Haas Chris Halpern Jodi Hanson
Performing Arts Traveling Strings Teacher
Southeast Spanish Teacher
Rogers Math Teacher
Oakridge .5 Kdg Teacher Classen Math Teacher
Creston Hills/ Parker Pre-Kdg Teacher
167
36
A
678
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-31
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont'd Jeffrey Harrison Paul Hartman
Tracy Hayes
Judy Hill
Kimberly Holmes
Vanessa Horsley Karen Howard
Carol Hulett
Capitol Hill HS SS Teacher
08/19/97
01/03/BA
$23,170.00
Skills and (SAVE) Vocational Education English Teacher
08/19/97
01/03/BA
23,170.00
Parmelee SED Teacher
08/19/97
03/03/BA
24,360.00
08/19/97
03/03/BA
24,360.00
08/19/97
03/03/BA
24,360.00
08/19/97
01/03/BA
23,170.00
08/19/97
03/05/BA+
25,235.00
08/11/97
06/03/MA
27,615.00
08/19/97
01/03/BA
23,170.00
Stand Watie 1st Grade Teacher
08/19/97
01/03/BA
23,170.00
Telstar 1st Grade Teacher
08/19/97
01/04/MA
24,405.00
08/19/97
01/03/BA+
23,405.00
08/19/97
01/03/BA
23,170.00
Rogers Science Teacher
08/19/97
01/03/BA
23,170.00
Classen Piano/Guitar Teacher
08/19/97
01/20/MA
34,050.00
Extended Ed Svcs Special Ed Teacher
John Marshall MD Teacher
Hawthorne Primary Teacher
Extended Ed Svcs Special Ed Teacher
Hoover Media Specialist
Kimberly Humphries Shields Heights Primary Teacher
Leah Hunt
Mike Hutton
Karen Jacobs Stephanie Janz
Jyotika Johnson Jack Jones
Capitol Hill HS Math Teacher
Sequoyah 1st Grade Teacher
168
37
679
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-32
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont'd LaDonna Kerley
Julianna Kershen
Jeffrey King Susan Klenk
Dianne Kunkel Annita Lewis Cindy Littlefield
Rosa Longley Barret Mash Jodith Hunter-May Joan McCaskill
Marcella McElroy
Nancy McElveen James McGee
Travis McGinnis
Tracey McKinney
Wilson Intermediate Teacher
08/19/97
01/07/BA+
$24,520.00
Southeast LA Teacher
08/19/97
01/03/BA+
23,405.00
Douglass LD Teacher
08/19/97
03/03/BA
24,360.00
Lafayette MR/LD Teacher
08/19/97
03/03/BA
24,360.00
Harding Reading Teacher
08/19/97
01/08/MA+R
25,885.00
Jackson 08/19/97 Vocal Music Teacher
01/03/BA
23,170.00
Media Services Media Specialist
08/05/97
06/03/MA
27,615.00
09/02/97
01/04/MA
24,405.00
08/19/97
01/03/BA
23,170.00
Polk Kdg/EDK Teacher
08/19/97
01/06/BA
24,095.00
Moon SED Teacher
08/19/97
03/03/BA
24,360.00
08/19/97
01/03/BA+
23,405.00
Arcadia 1st/2nd Grade Teacher
08/20/97
01/08/MA
25,635.00
Hoover Band Teacher
08/19/97
01/20/MA
34,285.00
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/BA
24,360.00
Green Pastures 2nd Grade Teacher Southeast Health Teacher
Moon Science Teacher
Star Spencer SS Teacher
John Marshall LD Teacher
169
38
A
680
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-33 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
CERTIFIED: cont’d
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
04/03/MA
$26,215.00
08/19/97
01/03/BA
23,170.00
Dewey 2nd Grade Teacher
08/19/97
01/06/BA
24,095.00
Jack Mitchell
08/19/97 Roosevelt Vocal Music Teacher
01/13/BA
26,150.00
Elizabeth Moakley
Jackson PE Teacher
08/19/97
01/03/BA+
23,405.00
04/03/BA
25,115.00
Harding LA Teacher
08/19/97
01/03/MA+
24,430.00
08/19/97
01/03/BA+
23,405.00
Marcia Munda
Media Services Media Specialist
08/12/97
06/03/BA+
26,695.00
Kimberly Nelson
Jackson Social Studies Teacher
08/19/97
01/04/BA
23,170.00
Northwest Classen English Teacher
08/19/97
01/03/BA+
23,405.00
Robert Noland
Dewey 5th Grade Teacher
08/19/97
01/06/BA+
24,320.00
Linda Ott
Putnam Heights T-1 Resource Teacher
08/19/97
01/11/MA
26,355.00
Amy Patterson
Taft Science Teacher
08/19/97
01/03/BA
23,170.00
Belinda Payne
Extended Ed Svcs Special Ed Teacher
08/19/97
03/03/BA+
24,595.00
Patrick McVey James Miller
Carolyn Mischke
Rana Moore Susan Morrow
Angela Moses
Susan Newcomb
08/19/97 Rogers Technical Education Teacher Roosevelt Band Teacher
08/11/97 Grant Vocational Business Comp Teacher
Hawthorne Primary Teacher
170
39
681
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-34
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME CERTIFIED: cont’d
EFFECTIVE SCHEDULE DATE STEP/LANE
SITE/ ASSIGNMENT
ANNUAL SALARY
Thelma R. Parks 3rd Grade Teacher
08/19/97
01/03/BA
$23,170.00
08/19/97
01/03/MA
24,200.00
Hoover LA Teacher
08/19/97
01/03/BA
23,170.00
Rogers PE Teacher
08/19/97
01/03/BA
23,170.00
Parmelee 1st Grade Teacher
08/19/97
01/03/BA
23,170.00
Douglass Spanish Teacher
08/19/97
01/20/MA
34,050.00
08/19/97
03/04/MA
25,655.00
Jimmy Rogers
Ext Ed Svcs Special Ed Teacher
Harding ISS Teacher
08/19/97
01/03/BA+
23,405.00
Sharon Sandies
Edwards 3rd Grade Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/BA
24,360.00
Capitol Hill HS English Teacher
08/19/97
01/03/BA
23,170.00
Northeast Geometry Teacher
08/20/97
01/03/BA
23,170.00
Dewey 1st Grade Teacher
08/19/97
01/03/BA
23,170.00
Bodine Primary Teacher
08/19/97
01/03/BA+
23,405.00
Quail Creek 5th Grade Teacher
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
Shana Perry
John Pundsack Paul Pugh
Kent Quanstrom Demetria Randle Shirley Washington-Reed
Leslie Roberts
Darlene Schnackenberg
Kristyl Scott
Kenneth Shade Tina Shaw
Mary Ann Sherman
Darla Siner Ilene Smith
Creston Hills HOSTS Teacher
Ext Ed Svcs SED Teacher
Oakridge EDK/Kdg Teacher
171
40
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MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
= M-35 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
CERTIFIED: cont'd
Jane Smith
Julie Smith Steve Speegle
Patricia Stallworth
Jerri Strunk
Kristi Talton
Marilyn Tarron Jane Thomas
Melissa Thomas
Ron Thorson
Neva Troy
Elizabeth True Glenna Voegle
Kirsten Vogt Bryan Waters Sarah Whitfield
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
Fine Arts Traveling Strings Teacher
08/19/97
01/05/BA
$23,785.00
Special Services Speech Lang Path
08/19/97
03/04/MA
25,655.00
Jefferson ISS Teacher
08/19/97
01/04/MA
27,435.00
Rogers LA Teacher
08/19/97
01/03/BA+
23,405.00
08/19/97
01/03/MA
24,200.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
08/19/97
01/03/BA
23,170.00
08/19/97
03/03/BA
23,360.00
Classen Counselor
08/18/97
016/12/MA
31,445.00
Jackson LA Teacher
08/19/97
01/07/MA
25,325.00
Harding 08/19/97 Pre-Algebra Teacher
01/03/BA
23,170.00
08/19/97
01/12/MA+R
27,105.00
Hoover LD Teacher
08/19/97
03/03/BA
24,360.00
Jefferson .5 LA Teacher
08/21/97
01/03/MA
12,100.00
08/19/97
01/03/BA
23,170.00
Coolidge 5th Grade Teacher
King 4th Grade Teacher
Lafayette 1st Grade Teacher
Jefferson LA Teacher
Northwest Classen SED Teacher
Jefferson LA Teacher
King 3rd Grade Teacher
172
41
683
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-36_ PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
CERTIFIED: cont’d
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
08/19/97
01/03/BA
$23,170.00
Vanessa Wilmoth
Jackson Title I LA Teacher
Stand Watie 1st/2nd Grade Teacher
08/19/97
01/03/BA
23,170.00
Scott Winn
Eugene Field Inter Teacher
08/19/97
01/05/MA
24,815.00
08/19/97 Cleveland Kdg/Pre-Kdg Teacher
01/03/MA
24,200.00
08/04/97 Grant Vocational Business Comp Teacher
04/17/MA
36,745.00
Northeast Science Teacher
08/19/97
01/03/Doct
25,225.00
Webster SED Assistant
08/25/97
101/01
$ 7,813.00
08/25/97 Columbus Bilingual Assistant
103/01
8,021.00
EES/Positive Tomorrows CSA
08/19/97
101/01
7,813.00
08/22/97
101/01
7,813.00
Nichols Hills CSA
08/19/97
101/01
7,813.00
08/21/97 Columbus Bilingual Assistant
103/01
8,021.00
Budget & Financial Payroll Clerk
08/13/97
167/01
13,271.00
08/15/97 Polk Principal Secretary
125/01
9,373.00
Ext Ed Svcs C.D.T.
08/21/97
111/01
9,782.00
Michelle Wiles
Shannan Winn
Beverly Womack Linda Wood CLERICAL:
Anthony Anderson
Aurora Barbosa
Lonnie Barker
Michelle Berry Ashleigh Boedeker
Claudia Borunda
Susan Bradley Elsie Brown Tony Bryson
Sequoyah CSA
173
42
684
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
M-37 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CLERICAL: cont'd Vickie Capps
Sanjuana Castillo
Andrea Chanchaleune Eba Colon
Jefferson .5 Clerk
08/11/97
130/08
$ 5,079.00
Heronville 08/19/97 Bilingual Assistant
103/01
8,021.00
08/14/97
166/04
13,271.00
Coolidge 08/19/97 Bilingual Assistant
103/01
8,021.00
EES/Positive Tomorrows Adm Secretary
Alicia Davenport
Seguoyah 08/06/97 Principal Secretary
125/01
9,373.00
Rosario Elera
Columbus 08/19/97 Bilingual Assistant
103/01
8,021.00
08/11/97
101/01
7,813.00
Lee 08/25/97 Bilingual Assistant
103/01
8,021.00
Monroe .5 Clerk
08/18/97
122/01
4,273.00
08/19/97
101/01
7,813.00
Carolos Gutierrez
Heronville 08/19/97 Bilingual Assistant
103/04
8,445.00
Debbie Hankins
Oakridge 08/08/97 Principal Secretary
125/01
9,373.00
08/19/97
103/01
8,021.00
08/19/97
130/06
9,810.00
Columbus 08/25/07 Bilingual Assistant
103/01
8,021.00
Robert Foos
Claudia Garcia Dana Gordon
Cindi Guard
Marion Harkey
Kenda Henthorn Maria Hernandez
Roosevelt Community Liason/ HOSTS
Eugene Field EDK Assistant
Southeast MD Assistant
Hoover Library Clerk
174
43
685
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-38
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS NAME
CLERICAL: cont'd
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
Stonegate Attendance Clerk
08/07/97
122/01
$ 8,653.00
Michelle Johnson
EES/Positive Tomorrows SED Assistant
08/19/97
101/01
7,813.00
Angela Lawson
Linwood Media Assistant
08/14/97
110/01
8,006.00
08/06/97 Douglass Counselor Assistant
120/01
4,214.50
103/01
8,021.00
08/20/97
101/01
7,813.00
Polk Media Assistant
08/25/97
110/01
8,006.00
Thuy Nguyen
08/19/97 Asian American Student Services Bilingual Assistant
103/01
8,021.00
Twilla Page
Ridgeview Day Care Assistant
08/19/97
104/01
8,080.00
Carolyn Patton
U.S. Grant Attendance Clerk
08/12/97
130/01
8,741.00
08/21/97 Harding Financial Secretary
132/01
9,088.00
08/19/97 American Indian Student Services Elem Indian Advisor
104/01
8,080.00
Eugene Field CSA
08/19/97
101/01
7,813.00
08/19/97
101/01
7,813.00
North Highland Media Assistant
08/20/97
110/01
8,006.00
Connie Hickerson
Gwendolyn Manager Michelle Martinez
08/20/97 Hawthorne Bilingual Assistant
Gayle McReynolds
Heronville CSA
Evelyn Morgan
Mary Rabon Timothy Ramsey Tracy Robertson
Ginny Steele Kim Summers
Eugene Field CSA
175
44
686
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 ,M-39
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
SITE/ ASSIGNMENT
ANNUAL SALARY
CLERICAL: cont’d Loretta Syrus
Harding Title I Clerk
08/19/97
122/01
$ 8,546.00
Tam Tran
Asian American Student Services .5 Bilingual Assistant
08/25/97
103/01
4,010.50
Gatewood 08/22/97 Bilingual Assistant
103/01
8,021.00
Northwest Classen .5 Clerk
08/13/97
130/01
4,370.00
Star Spencer T-1 Computer Assistant
08/19/97
101/01
7,813.00
Stand Watie 08/19/97 Bilingual Assistant
103/01
8,021.00
Celida Vannanan
April Whitfield Twyla Williams
Maria Zuniga
RETURNED FROM LEAVE OF ABSENCE: PROFESSIONAL-TECHNK ;al :
Cassandra Redd
CERTIFIED:
Donna Gainey
Management Info Services (MIS) Operations Special Assistant
08/18/97
740/05
$21,466.00
Skills and Vocational Education (SAVE) Special Education Teacher
08/19/97
03/12/BA+
$26,835.00
176
45
687
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
;m -4o PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
EDUCATION:
ADMINISTRATIVE:
Barbara Outlaw
CERTIFIED: Barbara Davis
CLERICAL:
Vicky Blashfield Kathy Winslett
MATERNITY: CLERICAL:
Marquita Kirksey
PARENTAL:
08/20/97 Harding Assistant Principal
Health Services School Nurse
08/21/97
Polk Media Assistant
08/13/97
Johnson CSA
08/18/97
Harding SED Assistant
08/18/97
Rogers Special Ed Teacher
08/18/97
Extended Educational Services SED/SLD Teacher
08/29/97
08/18/97
CERTIFIED: Michelle Johnson Rita Myers
Kaiser LD/MR Teacher
08/18/97
Lori Schultze
Adams 3rd Grade Teacher
08/18/97
Dana Schwarz
Northwest Classen LA Teacher
Carolyn Nota
177
46
688
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 M-41
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
ABANDONED POSITION:
CLERICAL:
Latasha Brown
Polk .5 CSA
08/26/97
Alternative MS LA/SS Teacher
08/21/97
Health Services School Nurse
10/31/97
Custodial Services Assistant Head Custodian
08/15/97
RETIRING:
CERTIFIED:
Gwenetta Burge
Jeni Jackson CUSTODIAL: Edward Cargle
178
47
689
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 • M-42
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
PROFESSIONAL-TECHNICAL:
Cathy O’Connor
Even Start/.5 Parent Facilitator
08/15/97
Catherine Barron
Special Services/Speech-Language Pathologist
08/07/97
Horace Mann/Transition Teacher
08/08/97
Roosevelt/Band/Strings Teacher
08/07/97
CERTIFIED:
Sandra Breed
James Brewer
Dawn Buies
Denise Colvin
Kimberly Conkling
Henrietta Craig
Vickie Crossley
Bridget Duffield
Bonnie Gull
Ronald Hester
Barbara Jack
Susan Jeffreys Elicia Kliewer
Billy Loch
Dorothy Lofton
Dana Mandraccia
Lauretta Moss
Janell Replogle
Heather Rothwell
Rick Scott
Dennis Smith
Green Pastures/Kindergarten Teacher
Northeast/Business/LA Teacher
08/19/97
08/13/97
Linwood/2nd Grade Teacher
08/18/97
Eugene Field/lst Grade Teacher
08/19/97
Rogers/Math Teacher
08/15/97
Eisenhower/3rd Grade Teacher
08/13/97
Hoover/Art Teacher
08/11/97
John Marshall/Social Studies
08/05/97
Extended Educational Services/ Special Education Teacher
08/14/97
Shidler/.5 EDK Teacher
08/20/97
Roosevelt/Social Studies Teacher
08/12/97
Mark Twain/Computer Lab Teacher
Telstar/MH Teacher
08/12/97
08/15/97
Westwood/2nd Grade Teacher
08/11/97
Rogers/LA Teacher
08/19/97
Harding/Science Teacher
08/13/97
Arthur/3rd Grade Teacher
08/15/97
Jackson/Social Studies Teacher
08/12/97
Guidance & Counseling/Secondary Counselor
08/12/97
179
48
690
M-43
According to Board Policy G-33, the following resignations are provided as •'information only" in the Personnel Report of the Board Agenda:
NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
CERTIFIED: cont'd
Nopi Theodoridis
Special Services/Speech Lang Path
08/26/97
U.S. Grant/Math Teacher
08/07/97
Karen Wehling
Capitol Hill El/1st Grade Teacher
08/18/97
Clara Allen
Stand Watie/Entry Kitchen Assistant
08/11/97
Charleatha Murray
Rogers/Entry Kitchen Assistant
08/05/97
Billie Stoner
Buchanan/Kitchen Assistant
08/25/97
CNS/Satellite Transporter
08/11/97
Valerie Alexander
Willow Brook/TMR Assistant
08/25/97
Christina Bonilla
Harding/Bilingual Assistant
09/02/97
Jerry Thrift
Patricia Wear CHILD NUTRITION:
Linda Crook
Marlene Stoliby Donald Wilson
CLERICAL:
Ahiezer Black Cecilia Borja
William Broiles Donya Brunkhorst
Kathleen Campbell
Dana Chappell
Glynda Coleman
Will Derrick
Guidance & Counseling/Elementary Counselor 08/15/97
Dewey/Cafeteria Manager
Stand Watie/Entry Kitchen Assistant
08/12/97
08/11/97
Douglass/Bilingual Assistant
08/15/97
Webster/Bilingual Assistant
08/14/97
Hawthorne/CSA
08/22/97
Britton/Eisenhower/CSA
08/18/97
Linwood/DD Assistant
08/18/97
Capitol Hill El/Media Assistant
08/20/97
Columbus/Bilingual Assistant
08/20/97
Grant/MR Teacher
08/26/97 08/11/97
Frank Ford
Eugene Field/EDK Assistant
Northeast/ED Assistant
08/11/97
Jennifer Galloway
Southeast/Financial Secretary
08/27/97
Gregory Dotson
180
49
z
691
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
;M-44 PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33^ the following resignations are provided as •'information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CLERICAL: cont'd
Mike Hatcher
Olivia Hernandez Rachel Hernandez
Stephanie Kennon
Aurea Lawson Nancy Leiva
Nelsy Lloyd
Samantha Martin
Blanca McCracken
Janice McQueen
LaDonna Myrick
Lisa Okeke
Karika Primasari
Juliett Belt-Pool Cheryl Rackley
Patricia Raymond
Kelita Robertson
Candance Scott
Ana Shaw
Preston Solomon
Carmen Summers
Martha Thompson Steve Thompson
Patricia Trotter
Extended Educational Services/ Special Education Assistant
08/22/97
Columbus/Bilingual Assistant
08/13/97
Pierce/EDK Assistant
Moon/Financial Secretary
Shidler/CSA
Gatewood/Bilingual Assistant
Columbus/Bilingual Assistant
Putnam Heights/Pre-School Assistant Prairie Quuen/.5 Bilingual Assistant
Wheeler/CSA
08/11/97 08/13/97 08/18/97
08/20/97
08/14/97
08/19/97
08/25/97
08/22/97
Monroe/.5 CSA
08/28/97
Sequoyah/CSA
Gatewood/Bilingual Assistant Johnson/MD Assistant
Stand Watie/Principal Secretary
Budget & Financial Mgmt/Payroll Clerk Dunbar/CSA
08/20/97
08/07/97
08/05/97
08/22/97
08/15/97
08/18/97
Gatewood/CSA
Webster/Bilingual Assistant
Columbus/T-1 Computer Assistant
Lee/Bilingual Assistant Cleveland/CSA
08/26/97
08/20/97
08/05/97
08/21/97 08/13/97
Monroe/CSA
Britton/Bilingual Assistant
181
50
08/20/97
08/20/97
692
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
iM-45 PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
CLERICAL: cont'd
EFFECTIVE DATE
SITE/ASSIGNMENT
Ext Ed Svcs/TLC/Child Dev Tech
08/07/97
April Whitfield
Northwest Classen/Registrar
08/22/97
Jeffery Ballard
Star/Head Custodian
08/15/97
Nora Wells
CUSTODIAL:
Cleveland/.5 Custodial Worker
08/08/97
Kenneth Newton
Star/.75 Custodial Worker
08/22/97
Delmar Hume
MDTP Electronics
08/29/97
Maria Hernandez
MAINTENANCE:
182
51
693
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
:M-46 UNFINISHED
BUSINESS
(NONE)
NEW
BUSINESS
(NONE) CITIZEN S'
COMMENTS
(NONE) BOARD
lCtion on item
> DISCUSSED IN XECUTIVE SESSION
COMMENTS
ACTION ON ITEM D DISCUSSED IN EXECUTIVE SESSION
Mr. Walker reported that there was action in the executive session on Item D, regarding Bray vs. Independent School 1-89.
MOTION: SECOND: I. #269 JOVE TO APPROVE JETTLEMENT AGREEENT FOR DISMISSAU )F BRAY LAWSUIT
MEMBER S'
Mr. Walker Mr. Silver
MOVE TO APPROVE SETTLEMENT AGREEMENT FOR DISMISSAL OF THE BRAY VS, INDEPENDENT SCHOOL 1-89 LAWSUIT. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye
aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0,
The Board recessed at 10:14 p.m. to convene in the Board Conference Room for Executive Session.
EXECUTIVE
MOTION: SECOND: L #270 »VE TO RECONVENE
:n
executive
JESSION
SESSION
Mrs. Silver Mr. Walker
MOVE TO RECONVENE INTO EXECUTIVE SESSION FOR THE PURPOSES OF DISCUSSING ITEMS A: DISCUSSION CONCERNING THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS; B: DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS; C: DISCUSSION REGARDING ROBERT MACY, ET AL. V. OKLAHOMA CITY PUBLIC SCHOOL DISTRICT 89, ET AL., CASE NO. CJ96-1899-65 (ARCADIA AREA); D: DISCUSSION REGARDING BRAY ET AL. V. OKLAHOMA CITY PUBLIC SCHOOLS, ET AL. , CASE NO. CJ-97-422463; E: DISCUSSION CONCERNING THE FACT-FINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT; F: DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT.
ROLL CALL
Mrs, Mr. Mr.
Puckett, Walker, Carter,
aye aye aye
MOTION CARRIED 7-0.
52
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
694
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997 â– M-47
R E C 0 N V E N E MOTION; SECOND;
IN
S E S S I 0 N
OP E N
Mr. Carter Mr. Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs.. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mrs. Parks, Bogle, Mr.
aye aye aye
The Board reconvened in open session at 10:22 p.m.
Mr. Carter left the meeting at 10:14 P.M., 11:42 p.m.
and Mr.
Yeargain left at R. #272 ADJOURNMENT AT 11:43 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 11:43 p.m. The motion for adjournment was made by Mrs. Silver and seconded by Mrs. Puckett. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Bogle, aye.
THEREUPON THE MEETING WAS ADJOURNED.
u
b
8. #271 40VE TO RECONVENE IN OPEN SESSION AT 10:22 P.M.
53
695
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 8, 1997
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Presi«ent
Minute Clerk
Minutes
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the 19 97.
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this ' 1997.
Clehk, Oklahoma •'City Board of Education (SEAL)
54
\
day
A
696
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY, (AUDITORIUM)
OKLAHOMA,
OF
MET IN SPECIAL SESSION IN THE BOARD ROOM
ADMINISTRATION
SEPTEMBER 10, 1997, AT
89
_s_ M-1
BUILDING,
900
NORTH
KLEIN,
WEDNESDAY,
11:30 A.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5
President Member Vice President Member Member
ABSENT;
Michael Carter, District 6 Tom Yeargain, District 7
Member Member
Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, OTHERS PRESENT: Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; Pendarvis, Hearing Officer; Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
ORDER
TO
lALL TO ORDER
Mr. Ron Bogle called the meeting to order at 11:48 A.M. ROLL
CALL
At the time present.
of
ROLL CALL
the Roll
Call,
five
(5)
members
of
the
Board were
Mrs. Jennifer Puckett, District 2 Board Member, gave the invocation and led the pledge of allegiance.
SPECIAL
BUSINESS
HEARING
1.
Pre-termination Hearing for Mr. Lawrence Horton, support employee.
Hearing Officer:
Mr. Robert Pendarvis, Attorney
Mr. Pendarvis noted that this meeting was previously scheduled on August 20, 1997, at which time the appellant appeared and requested a continuance due to a family member's illness. The hearing could not be conducted within 30 days, as required by statue, but Mr. Horton waived that provision. The following persons participated in the hearing: Representing the Grievant:
Mr. Lawrence Horton represents himself. Representing the Respondent:
Ms. Tammy Carter, Associate General Counsel, represents the respondent.
55
’RE-TERMINATION lEARING FOR 4R. LAWRENCE lORTON, SUPPORT EMPLOYEE
697
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997
L
M-2
SPECIAL BUSINESS
continued
Opening Statements;
Respondent's Statement; Ms. Tammy Carter stated that the administration had recommended the termination of Mr. Lawrence Horton for violation of district policy, and the collective bargaining agreement between the Board and Federation of Classified Employees. His termination was recommended for the following reasons: (a) he did not satisfactorily perform the functions of his job; (b) utilization of the district's material and equipment for personal use; (c) for his willful neglect of duty or unauthorized absence; and (d) violation of policy regarding staff conduct. The following evidence supported the recommendation: On June 25, 1997, Mr. Horton was seen taking copper fittings belonging to the district for plumbing and converting them to his own use. The copper fittings were never returned to the district nor were they accounted for. Finally, he left early without permission. The administration felt that Mr. Horton violated district policy and the collective bargaining agreement. His actions amounted to theft of district property, which is not acceptable. After hearing the evidence Ms. Carter stated that it would be evident that Mr. Horton violated district policy.
Grievant's Statement:
Mr. Lawrence Horton stated that he had been employed by the district for nineteen years and had never been accused of theft. Mr. Horton noted that he had a few problems with attendance; however, his evaluations over the nineteen years had been good. As for as leaving the area early, Mr. Horton stated before leaving early on any maintenance department business, he would check in at the front desk. He also stated that he had never been written up for his attitude or character.
ITNESSES FOR ESPONDENT
WITNESSES FOR THE RESPONDENT;
1. 2. 3. 4.
Jeffrey Davis, Warehouse Foreman, Oklahoma City Public Schools. Melvin Davis, Receiving Employee, Oklahoma City Public Schools Arthur Johnson, Supply Foreman, Oklahoma City Public Schools Jim Cross, Director of Buildings and Grounds, Oklahoma City Public Schools
Hearing Officer's Remarks;
Mr. Pendarvis, witness.
Hearing
Officer,
called
for
the
respondent's
first
Cross-Examination by Respondent's Counsel: FIRST WITNESS; Schools.
Jeffrey Davis, Warehouse Foreman, Oklahoma City Public
Ms. Carter asked Mr. Davis to describe his job and job duties, and how long he had been employed by the district. Mr. Davis responded that he was warehouse foreman for the maintenance area, that he kept track of supplies, and had been employed for four months. Ms. Carter asked if he knew Mr. Horton. He replied yes. Ms. Carter asked Mr. Davis if he had been at work on June 25, 1997, and if Mr.Horton had been there. Mr. Davis replied that both he and Mr. Horton had been at work. She asked Mr. Davis if he had observed an incident on June 25, 1997, involving Mr. Horton and if so, to describe the what happened. Mr. Davis noted that he had seen Mr. Horton standing in the plumbing area
56
698
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997
M-3
SPECIAL BUSINESS
continued
placing copper fittings into a blue copy-paper sized box. Mr. Horton then loaded the box onto the forklift and headed to the back area where print shop paper is stored. Ms. Carter asked Mr. Davis to describe copper fittings and explain why the district kept them. Mr. Davis stated that copper fittings were used by plumbers to connect pipes. Ms. Carter asked Mr. Davis if Mr. Horton was supposed to be in the print shop paper area. He replied that Mr. Horton was supposed to be in the print shop area but not his area. Ms. Carter asked Mr. Davis if he could see what Mr. Horton did with the box. Mr. Davis replied that he could not see into the print shop area, he did notice Mr. Horton leave the area without the box. She asked why he decided to go into the print shop area to see what Mr. Horton had done with the box of fittings. Mr. Davis explained that he wanted to be able to account for the missing fittings because he keeps inventory. She asked if there had been problems before with missing copper fittings. Mr. Davis replied that there were a lot of overstock boxes missing and that he had not checked out that much copper. Ms. Carter asked Mr. Davis if he had located the box looked into it. Mr. Davis replied that he found the box and upon looking in it, found a box full of fittings. She asked if he had seen Mr. Horton after he looked in the box. Ms. Carter then asked if Mr. Davis saw come get the box. Mr. Davis noted that he saw Mr. Horton come out of the print shop area, on a forklift, with a large brown paper bag on it. Ms. Carter asked why he went into the print shop area after seeing Mr. Horton leave. Mr. Davis said he had wanted to see if the copper fittings were still in the box. When he looked into box, all but two of the copper fittings were missing. Ms. Carter asked what had happened next. Mr. Davis responded that Mr. Horton drove the forklift to the door, grabbed the brown paper bag, and put it in his car which was parked right outside the door. She asked Mr. Davis to describe what happened after the incident, and if the copper fittings had been accounted for. Mr. Davis replied that he immediately told Mr. Johnson about what he had witnessed. He stated that the copper fittings had not been accounted for.
Cross-Examination by Grievant;
Mr. Horton asked Mr. Davis from how far away he was when he witnessed the "theft". Mr. Davis replied that he was approximately 50-75 feet away. Mr. Horton asked Mr. Davis if he was sure that he took something out of the bin, and was not putting something in. Mr. Davis replied that he was sure that something was being taken out of the bin after seeing the box being placed on the forklift. Mr. Horton then asked Mr. Davis if he aware that sometimes he came into his area to check new merchandise that has been received to match sizes and codes. Mr. Davis replied he was aware of that, however, he did not need a box of copper fittings to check merchandise. Mr. Horton asked how soon he had reported the fittings missing. Mr. Davis replied that he had told Mr. Johnson, and then took him to the print shop area to see the box. He stated that he told his supervisor because that was what he had been told to do. Mr. Horton asked Mr. Davis if he saw him put something in the paper bag. He stated that he knew the copper fittings were missing, but he did not know what was in the bag. Mr. Horton asked Mr. Davis if he noticed that, after taking the bag to the car, he had come back into the building. Mr. Davis stated that he saw him come back into the building and get on the forklift. Mr. Horton asked if Mr. Davis was aware of the sign on the fence stating that vehicles could be searched at any time. Mr. Davis stated that he was aware of the sign, but did not ask to search his car because he wanted to avoid any confrontation. Cross-Examination by Respondent's Counsel:
Ms. Carter asked Mr. Davis to describe the size of the paper bag. Mr. Davis stated that it was a big, grocery-sized bag. Ms. Carter asked if it would have been possible for Mr. Horton to carry the fittings in a grocery bag. Mr. Davis stated that the fittings were small enough to be carried in a paper bag. She asked whose job it would have been
57
699
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997 M-4
SPECIAL BUSINESS
continued
to investigate or ask Mr. Horton about what was in the bag. He stated he had been told if there was anything to report, he should go to the supervisor. Ms. Carter asked Mr. Davis did he have supervisory authority over Mr. Horton. He replied no.
Cross-Examination by Respondent's Counsel; SECOND WITNESS; Melvin Davis, Receiving Department Employee, Oklahoma City Public Schools Ms. Carter asked Mr. Melvin Davis to describe his job responsibilities with the district. He replied that he issued maintenance materials, and received and stocked materials. She asked if his job duties also included copper fittings. Mr. Davis replied yes.
Ms. Carter asked Mr. Davis how he knew Mr. Horton. Mr. Davis replied that Mr. Horton worked in his department. Ms. Carter asked Mr. Davis if he had been at work on June 25, 1997, and did he usually work in Mr. Horton's area. Mr. Davis stated he was at work that day and helped out in Mr. Horton's area. She asked Mr. Davis to describe if he saw or heard Mr. Horton doing anything unusual on June 25th. Mr. Davis replied that while working in Mr. Horton's department, he saw him go into my department on a forklift, and heard a lot of commotion--like metal falling. He went to see what was happening, and heard Mr. Horton taking copper out of the bins. Mr. Davis stated that later he saw Mr. Horton come out of the maintenance area, on a forklift, with a big paper sack sitting on the side. He noted that he saw Mr. Horton leaving the back area on a forklift heading toward the front of the building. That was all he had seen.
Cross-Examination by Grievant; Mr. Horton asked Mr. Davis to state how long he had been employed with the school system. Mr. Davis replied fifteen years. He asked Mr. Davis to state how often he had seen him coming in and out of the warehouse with a paper bag. Mr. Davis noted that he had seen him with a paper bag a lot of times. Mr. Horton asked Mr. Davis if he had been aware that he sometimes cooked in the warehouse? Mr. Davis replied yes. He asked Mr. Davis if he saw him taking the copper fittings? Mr. Davis replied no. Mr. Horton asked if Mr. Davis was aware that he came to his department at different times to match and check fittings against sizes. Mr. Davis stated that Mr. Horton always told him before going into the department because he didn't know where all the items were. So, on this particular day, because he had not told anyone what he was doing, it seemed unusual. Mr. Horton asked him when the large volumes of merchandise were noticed to be missing. Mr. Davis replied that it was after the overstock boxes were not in place where they were kept. Mr. Horton asked Mr. Davis if it was possible for maintenance men to come and check out merchandise when no one was around. He asked if they could have taken the fittings also. Mr. Davis replied yes. Mr. Horton asked Mr. Davis why he did not investigate to see the reason Mr. Horton was in his department. He replied that he did not feel it was his job because he was not the foreman. Mr. Horton asked Mr. Davis if he had ever seen him steal anything. Mr. Davis stated he had not seen him walk out of the building with anything.
Cross-Examination by Respondent's Counsel; Ms. Carter asked Mr. Davis to remember that at the first meeting they had, he had related his suspicion of Mr. Horton after his missing pen was found on his desk. He had also testified that he had cautioned Mr. Jeff Davis to watch his area. Mr. Davis replied that Mr. Horton had just apologized for the pen. She asked Mr. Davis if he checked to see if any fittings were missing after hearing the scraping noise, and what had he found. Mr. Davis stated that he checked and had found a lot of
58
700
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997
SPECIAL BUSINESS
M-5
continued
empty bins. Ms. Carter asked if an inventory check was made on June 25th, and what it revealed. Mr. Davis stated that he was not sure if the inventory was taken on June 25th or June 26th, but that there were boxes of fittings missing. She asked if he saw Mr. Horton carrying his lunch in a shopping bag, and would he carry his lunch on a forklift. Mr. Davis noted that Mr. Horton did carry his lunch in a big bag, but did not need to carry it on a forklift.
Ms. Carter asked Mr. Davis strange place for Mr. Horton Horton usually ate up front, his lunch on a forklift from
if he had stated that a forklift was a to have his lunch? He replied that Mr. so it seemed strange to see him carrying the back.
Cross-Examination by Respondent's Counsel: THIRD WITNESS: Arthur Johnson, Supply Department Foreman, Oklahoma City Public Schools
Ms. Carter asked Mr. Johnson to describe his job duties. Mr. Johnson noted that he was the supply department foreman. His duties included the distribution of equipment, custodial, school supplies, and turnaround freight, etc. He stated that his supervisor was Mr. Pat Emery. He added, however, that when Mr. Emery was away, he was the acting supervisor. Ms. Carter asked Mr. Johnson if he was Mr. Horton's acting supervisor when Mr. Emery is absent. Mr. Johnson replied yes. Ms. Carter asked Mr. Johnson if Mr. Emery was at work on June 25, 1997. He stated that Mr. Emery had not been at work on June 25, 1997, so he had been the acting supervisor. Ms. Carter asked Mr. Johnson to describe anything unusual that happened on that day. Mr. Johnson replied that Mr. Jeff Davis had come to him, and reported an incident that he had witnessed. His response had been to have Mr. Davis put the incident down in writing and that he had. Ms. Carter asked who had the incident involved and what had happened. Mr. Johnson noted that he had contacted Mr. Sam Bogle about the incident involving Mr. Horton and the missing copper fittings. Mr. Bogle was not there that day, but the next morning we visited with him and gave him the information. Ms. Carter asked Mr. Johnson if he had attempted to verify the story that Mr. Davis witnessed. Mr. Johnson replied that when Mr. Davis reported what had happened, they had gone back to the print shop department and had found the box with two fittings left inside. She asked if he saw Mr. Horton on that day with a paper sack, and what were the circumstances. Mr. Johnson stated that at the time he saw Mr. Horton, there was a brown paper bag on the forklift with him. Ms. Carter asked if he remembered Mr. Horton leaving early on the 25th of June, and would he have needed his permission to leave early. Mr. Johnson stated that it was not necessary for Mr. Horton to get his permission. He added, however, foremen do have to check out with him and let him know when they have to leave early. He commented that Mr. Horton did not let him know he was leaving early on June 25, 1997.
Cross-Examination by Grievant:
Mr. Horton asked Mr. Johnson if he had known him to carry his lunch around in a paper bag. He stated that he did not pay close attention to say he saw Mr. Horton bring his lunch every day in a paper bag. Mr. Horton asked Mr. Johnson that if he felt the fittings were out of place, why did he not question anyone. Mr. Johnson stated that the only person he needed to talk to had been Mr. Davis who had brought the information to him. Mr. Horton asked Mr. Johnson to state the time of day that this incident happened. Mr. Johnson noted that it was after 12:00 p.m. Mr. Horton asked if after being notified that he had left the building; was it possible that he had left for lunch. He stated that he would not have known. Mr. Horton asked Mr. Johnson if no one reported lunch periods to each other, wasn't it possible that he was on his lunch period? Mr. Johnson stated that the lunch hour was 11:30 - 12:30. Mr. Horton 59
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997 M-6
SPECIAL BUSINESS
continued
asked if he had made any notations on the sequence of events and times they happened on June 25th. Mr. Johnson replied that he reported the incident and Mr. Horton should have a copy. Mr. Horton asked if Mr. Johnson could state the size of the box or what kind of box it was. Mr. Johnson^y^oted he was positive it was a 8 1/2 by 11 or 8 1/2 by 14 xerox box.
Cross-Examination by Respondent's Counsel: Ms. Carter asked Mr. Johnson if he had seen Mr. Horton carrying his lunch on a forklift. He stated that the few times he had observed Mr. Horton, he was coming from the upstairs with a lunch bag. But, he noted, he never saw him carrying his lunch on a forklift. He stated that he never saw Mr. Horton eat anything on the forklift except, maybe, cake. Ms. Carter asked if Mr. Horton was headed in the direction of where he ate lunch when he was seen with the bag on the forklift. Mr. Johnson replied no, because he has a place, in the cage where he can sit down and eat.
Ms. Carter asked what time work was over at the service center. Mr. Johnson stated that normally it is 4:00, unless they worked overtime to catch up. She asked if someone leaving at 3:00 would been considered to have been leaving early. Mr. Johnson replied yes. Cross-Examination by Grievant: Mr. Horton asked Mr. Johnson if he was aware of his job duties in shipping and receiving, and that he sometimes worked by himself. Mr. Johnson replied that there had been times he noticed him in the cage, or office, by his self. Mr. Horton asked if Mr. Johnson knew that his clerical help came in at times and checked in merchandise. Mr. Johnson replied yes. Mr. Horton requested a five minute break.
THE BOARD RECESSED FOR FIVE MINUTES AT 12:54 P.M. AND RECONVENED AT 12:59 P.M. MRS. PARKS LEFT THE MEETING AT 12:52 P.M. Mr. Bogle suggested that the hearing conclude by 1:30 p.m. because, after that time, the Board would have to determine when to reconvene.
Ms. Carter stated that she had only one final witness, Jim Cross, and had very few questions for him. She believed that the crossexaminations had taken the most time. Respondent's Exhibits: 1. Board Policy Book on Staff Conduct 2. Collective Bargaining Agreement, Section K, Article Five, addressing Conditions of Employment, Employee Discipline, Suspension and Dismissal 3. Notification of Proposed Termination FOURTH WITNESS:
Jim Cross, Director of Buildings and Grounds
Ms. Carter asked Mr. Cross to state his name, employer, job title, and responsibilities to the Board. Mr. Cross stated his name, his employer was the Oklahoma City Public Schools, and he was Director of Buildings and Grounds. His responsibilities included being in charge of maintenance, transportation, and the supply and child nutrition departments.
60
7OM
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997
SPECIAL BUSINESS
continued
Ms. Carter asked Mr. Cross if Art Johnson and Sam Bogle had approached him on June 25, 1997, regarding an incident involving Lawrence Horton. She also asked what actions he took regarding the incident. Mr. Cross stated that he was approached on the 26th of June about the incidents. After a discussion with Art Johnson and Sam Bogle, he recommended that Mr. Horton be terminated. Mr. Pendarvis asked Mr. Horton if he had any objections on Exhibit 1, 2 and 3. He replied yes. All exhibits were admitted. Ms. Carter asked Mr. Cross to describe the Notice of Termination that was sent to Mr. Horton. Mr. Cross stated that it notified Mr. Horton of the recommendation to terminate him. The notice also included a memo which stated the reasons, and also listed the processes for following through on the termination. Ms. Carter asked Mr. Cross why he believed that Mr. Horton violated Board Policy. Mr. Cross explained the recommended reasons to terminate Mr. Horton included failure to satisfactorily perform his duties, utilization of District materials and equipment for personal use, willful neglect of duty, and unauthorized absences. Ms. Carter asked Mr. Cross to state the reason for termination, if there had been lesser forms of discipline available. He stated that no employee should continue on a job after being caught stealing. Ms. Carter asked Mr. Cross if there was a problem with theft at the service center. Mr. Cross explained that he had not been aware of theft, but has since discovered, by taking inventory, that there was a $4,600 loss in copper plumbing fittings. Ms. Carter asked Mr. Cross if he believed that it was his job responsibility to protect the assets of the service center. Mr. Cross replied absolutely. Mr. Pendarvis asked Mr. Cross if the amount of $4,600 was the total for the incident involving Mr. Horton. Mr. Cross noted that the incident involving Mr. Horton totaled about $200.
Cross-Examination by Grievant:
Mr. Horton asked Mr. Cross how he arrived at the figure of $200. Mr. Cross stated that he had asked the personnel managing the inventory the value of the elbow fittings, like the ones found left in the box. He noted that the value or shortage amounted to $200. Grievant's Statement;
Mr. Horton stated that the maintenance department was a main route for unloading freight as well as print shop merchandise. He said he did not take the fittings. CLOSING ARGUMENTS:
Respondent:
Ms. Carter noted that Mr. Cross had recently taken over the supervision of the district's service center operations. His responsibilities included maintenance, inventory, buildings, and grounds. Mr. Cross felt that it was inappropriate for district employees to steal from their employer, especially those employers relying on tax payers dollars to run their operations. He noted that no matter how insignificant a theft might be, it should not be overlooked. Ms. Carter agreed that Mr. Cross was in accord with State law. Board Policy, and with what tax payers in Oklahoma expected of the District. Ms. Carter stated that evidence indicated that Mr. Horton, on June 25, 1997, was seen in the area of copper fittings. Other evidence indicated that he took the fittings, placed them into a box, and took them to another area. Ms. Carter noted that Mr. Davis, who was responsible for the fittings, saw where Mr. Horton took the box. After looking into the box, he found it full of copper fittings. Further testimony indicated that Mr. Jeff Davis, Mr. Melvin Davis, and Mr. Johnson saw Mr. Horton leaving with a big grocery sack sitting on his forklift. Mr. Jeff Davis then checked the box again and found that only two fittings remained in the box. Ms. Carter noted that Mr. Horton, the only employee seen in the area, had never given any indication of where the missing fittings could be. The evidence indicated that Mr. Horton was guilty of the theft. 61
703
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997 M-8
SPECIAL BUSINESS
continued
CLOSING ARGUMENTS: Grievant:
Mr. Horton stated that in all the years of his employment with Oklahoma City Public Schools, no one had ever seen him steal anything. He noted that the charge of theft was a false accusation. He commented that on the day of the alleged theft, no one had approached him to ask any questions. Mr. Horton said that he had been working on making up his absences. In regard to leaving the workplace, he replied that no one knew for sure what time he had left. He stated that all these charges were just speculations.
EXECUTIVE MOTION: SECOND: i. #273 4OVE TO DISMISS ONTO EXECUTIVE! SESSION 1:23 P.M
SESSION
Kenny Walker Jennifer Puckett
MOVE FOR APPROVAL TO DISMISS AND RECONVENE IN EXECUTIVE SESSION. ROLL CALL
aye aye
Mrs. Puckett, Mr. Walker,
MOTION CARRIED 4-0.
Mrs. Silver, Mr. Bogle,
aye aye
The Board went into executive session at 1:23 p.m.
Those in attendance in the executive session were Board Members: Jennifer Puckett, Terri Silver, Kenny Walker, Ron Bogle, and Robert Pendarvis, the hearing officer. RECONVENE MOTION: SECOND: R. mh MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION AT 1:46 P.M.
I N
SESSION
OPEN
Kenny Walker Terri Silver
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Puckett, Mr. Walker,
MOTION CARRIED 4-0.
aye aye
Mrs. Mr.
Silver, Bogle,
aye aye
The Board reconvened in open session at 1:46 p.m.
Action taken; MOTION: SECOND:
t.
DVE TO APPROVE ‘INDINGS OF FACTS O REMOVE THE lENTENCE "IT WAS MPTY" AND INSERT TWO FITTINGS' EMAINED IN BOX” ND TO ADOPT THE ONCLHSIONS OF AW AND FIND JUST AUSE FOR ERMINATION OF AWRENCE HORTON
Terri Silver Kenny Walker
MOVE THAT WE APPROVE THE FINDINGS OF FACT WITH THE FOLLOWING TO #7: TO REMOVE THE SENTENCE "IT WAS EMPTY" AND TO INSERT "TWO FITTINGS REMAINED IN THE BOX"; AND TO ADOPT THE CONCLUSIONS OF LAW AND FIND JUST CAUSE FOR THE TERMINATION OF LAWRENCE HORTON. ROLL CALL
Mrs. Puckett, Mr. Walker,
aye aye
MOTION CARRIED 4-0.
62
Mrs. Silver, Mr. Bogle,
aye aye
7Gn
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997
SPECIAL BUSINESS
M-9 continued
Mr. Pendarvis noted that he had given Mr. Horton a copy of the Findings of Fact and Conclusions of Law that were prepared the respondent. Mr. Horton, however did not prepare any Findings of Fact to present to the Board as provided in the policy. This was approved with the exception of the change that was made. He stated that Ms. Carter would prepare the appropriate order for the Board to sign. Ms. Carter replied yes. ADJOURNMENT
There being no further business, the meeting adjourned at 1:50 p.m. The motion for adjournment was made by Kenny Walker and seconded by Jennifer Puckett. On roll call, the votes were as follows: Mrs. Puckett, aye; All aye. Mrs. Silver, aye; Mr. Walker, aye; and Mr. Bogle, aye. THEREUPON THE MEETING WAS ADJOURNED.
63
R. #276 ADJOURNMENT AT 1:50 P.M.
705
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 10, 1997 M-10
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Mi3;iU|tes,^
approved >
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the 1997.
Board
of
Education
this
J'S 'h\
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
^zWitness my hand and seal of this School District this . 1997.
Cleik, Oklahoma" City'’Board of Education
(SEAL)
64
day
706
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 12, 1997
THE BOARD OF EDUCATION OF OKLAHOMA
COUNTY,
CONFERENCE
ROOM,
OKLAHOMA, FLEMING
INDEPENDENT SCHOOL DISTRICT NUMBER MET
IN
SPECIAL
COMPANIES
BOULEVARD, SEPTEMBER 12, 1997, AT
SESSION
IN
HEADQUARTERS,
OF
M-l
TRAINING
THE
6301
89
WATERFORD
12:30 P.M.
PRESENT:
Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Ron Bogle, District 1
Member Vice President Member Member Member President
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel; and News Media.
CALL
TO
Mr. Ron Bogle ROLL
CALL TO ORDER
ORDER
called the meeting to order at 1:05 p.m. ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mrs. Parks arrived at 1:10 p.m., Mr. Carter arrived at 6:00p.m.
Ms. Jennifer Puckett, District 2 Board Member, gave the invocation and led the pledge of allegiance. SPECIAL
BUSINESS
1.
Discussion of Progress on HVAC Projects
2.
Board Retreat/Workshop
3.
Discussion of Educational and Related Issues
DISCUSSION OF PROGRESS ON HVAC PROJECTS:
Dr. Crawford gave a brief update on the HVAC projects at Arthur and Westwood Elementary Schools. The projects were being inspected by the City, and were considered quality work. Dr. Crawford expressed concern about the aesthetics of the flexible ducts at Westwood, and the material used to hold the ducts in place. He noted that the web was the best way to hold the ducts in place, however, the view will be alleviated by drop curtains. Dr. Crawford noted that the roof at Arthur is worn, but no more than other schools. He has concerns that it may bubble as time goes on. For now, the roof is good, and it keeps water out.
Dr. Don Tollett, Executive Director, Tennessee School Association, served as facilitator for the two-day workshop.
65
Boards
DISCUSSION OF PROGRESS ON HVAC PROJECTS
IQJ
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 12, 1997
M-2
BOARD RETREAT/WORKSHOP continued
;ENDA, FRIDAY 3PTIMBER 12, 1997
Agenda, Friday, September 12, 1997
1 1 2 4 6
00 15 45 00 00 15 00
p.m. p.m. p.m. p.m. p.m. p.m. p.m.
Overview of the Program A Closer Look at the Board Break Principles of Boardsmanship Dinner Questions and Issues On Our Closure
During the first day of the workshop, the Board discussed its strengths and weaknesses, and looked at ways to build upon its strengths. Dr. Tollett facilitated the interaction between the Board, the Superintendent, and Senior Staff, as they discussed issues facing the Board. It was suggested that the Board, the Superintendent, and his Senior Staff, have quarterly meetings. The first quarterly meeting was tentatively scheduled for December. Topics will determined at a later date. CONTINUED MEETING OF SEPTEMBER 12, SEPTEMBER 13, 1997. DLL CALL
ROLL
1997,
RECONVENED AT 8:35 A.M.
ON
CALL
At the time of the Roll Call,
(6) members of the Board were present
Agenda, Saturday, September 13, 1997
GENOA, SATURDAY, EPTEMBER 13, 199^
8 10 12 1 2
30 15 00 00 30
a.m. a.m. p.m. p.m. p.m.
Building the Board Superintendent Team Making the Most of Board Communications Lunch Where Do We Go From Here: Strategies for Tomorrow Closure
On the second day of this retreat, the Board developed an action plan to achieve it's vision. L # m ffiJOURNMENT VE 2:30 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 2:30 p.m. The motion for adjournment was made by Mrs. Parks and seconded by Mr. Walker. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye.
THEREUPON THE MEETING WAS JkDJOURNED.
66
708
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 12, 1997 M-3
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Md^^te^
approved
STATE OF OKLAHOMA ss . COUNTY OF OKL7VHOMA
,
by the 1997.
of
Board
Education
this
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this . 1997. , Oklahoma City Board -of Education
(SEAL)
67
day
A
709
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-1
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) 1997, AT
OKLAHOMA,
ADMINISTRATION BUILDING,
900 NORTH KLEIN,
89
OF
SEPTEMBER 15,
6:00 P.M.
PRESENT;
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
ABSENT:
NONE
President Member Vice President Member Member Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T O
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order at 6:09 p.m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, (5) members of the Board were present Mr. Carter arrived at 6:18 p.m. and Mrs. Parks arrived at 7:08 p.m.
EXECUTIVE
MOTION: SECOND:
SESSION
Mr. Walker Mrs. Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B) (1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); Dl CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1).
ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
Mrs. Silver, Mr. Yeargain,
aye aye aye
aye aye
MOTION CARRIED 5-0. The Board went into Executive Session at 6:09 p.m. Those in attendance in the Executive Session were Board Members: Mr. Ron Bogle, Mrs. Terri Silver, Tom Yeargain, Mrs. Thelma R. Parks, Mrs. Jennifer Puckett, Mr. Kenny Walker, Mr. Michael Carter, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Board Clerk. 68
R. //278 EXECUTIVE SESSION 6:09 P.h
710
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-2
IN
OPEN
MOTION: SECOND: R. #^79
RETURN TO OPEN SESSION 7:08 P.M.
SESSION
Mrs. Silver Mr. Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED 7 - 0.
aye aye aye aye
Mrs . Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
The Board reconvened at 7:08 p.m.
Mrs. Jennifer Puckett, District 2 Board member, gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
(NONE) CITIZENS' COMMENTS Lisa Pruitt, patron, commented on concerns she had about the scheduling at Northwest Classen High School. She stated that her son has had his schedule for only two weeks, and now has been told to change his schedule again. Other concerns were the air-conditioners at Northwest Classen not blowing cool air, and the large class size (29) of her fifth grade child's class.
Jim Purdy, patron, stated that class size, air conditioning, scheduling, and getting textbooks were problems dealing with expenditures. He realized that the Board had a tremendous job trying to raise the money for these projects and for equipment. He stressed that hiring more trained counselors would be beneficial in solving some of the problems of scheduling, etc.
BOARD
1.
M E M B E R S'
Recommend approval of an amendment to the lease-purchase agreement with Metro-Tech whereby the remaining balance of $3,175,000 will be paid as follows: 500,000 $ 500,000 $ 1,087,500 $ $ 1,087,500
MOTION: SECOND: R. It 280 APPROVE. OF AN AMENraiENT TO LEASE-PURCHASE AGREEIIENT WITH METRO-TECH
BUSINESS/COMMENTS
Due Due Due Due
within 30 days by January 31, by January 31, by January 31,
of both board's approval 1998 1999 2000
Mr. Walker Mrs. Parks
MOVE FOR APPROVAL OF AMENDMENT TO THE LEASE-PURCHASE AGREEMENT WITH METRO-TECH WHEREBY THE REMAINING BALANCE OF $3,175,000 WILL BE PAID AS FOLLOWS: $500,000 DUE WITHIN 30 DAYS OF BOARD APPROVAL, $500,000 DUE BY JANUARY 31, 1998, $1,087,500 DUE BY JANUARY 31, 1999, AND $1,087,500 DUE BY JANUARY 31, 2000.
69
711
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
BOARD MEMBERS' BUSINESS/COMMENTS ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
M-3
continued
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye aye
aye aye aye
MOTIONâ– CARRIED 7-0.
DISCUSSION Mrs. Silver asked if he money would be deposited in the general funds when it was received. Dr. Crawford replied that it would be deposited into general funds, and the Board would be contacted concerning on how the money could be utilized. The $150,000 projected from Metro-Tech concerning the lease on the Foster Estes property would also be applied to the general fund. Mr. Bogle asked would the decisions on how to utilize the funds be made immediately. Dr. Crawford noted that upon Board approval, a list of recommendations and administrative priorities, would be presented to the Board. Mr. Yeargain commented that with the need of the grade school on the south side, he hoped that the money could be utilized to help in this project. Mr. Bogle asked when Metro-Tech would be contacted, now that it has been approved. Dr. Crawford stated that Metro-Tech was ready to take action as soon as we approved the action. Mr. Bogle asked if the approval was for a sale or an offer to Metro-Tech. Ms. Carter responded that the Board had approved a sale.
2.
First reading of new Board policy 1-52; MAGNET SCHOOLS/PROGRAMS, as shown on the following pages. (Ms. Tammy Carter)
DISCUSSION Mrs. Silver commented that she had approached Dr. Sconzo with a series of re-written sentences on this policy. Dr. Sconzo responded that the changes provided by Mrs. Silver shortened the policy, but did not take away from the intent. Our attorney-consultant stated that although the policy was lengthy, it was essential. Dr. Sconzo noted that he had been provided with sample regulations, and after meeting with principals of the magnet schools, he had re-written some parts. He stated that the regulations were being reviewed by our consultant, and, when returned, would be presented to the Board for review. This could lay the ground work for another federal magnet school assistance grant this fall. Mrs. Parks noted that she did not think the policy was too lengthy. Mrs. Silver commented that some terms should be changed to reflect a statement of fact of what the Board does, not just a feeling. Dr. Sconzo noted the terms would be re-arranged to give them highlight and emphasis.
COMMENTS
Mrs. Silver shared information about OSSBA. She said OSSBA had developed a School Policy Reference Manual which included recommendations of policies that the district might be interested in implementing. A copy of the manual wwould be left in the Superintendent's Office for those interested.
Mr. Bogle commented that the Board Retreat was enlightening and energizing. He thanked the Board for the time shared, and senior staff members for planning and participating in the Retreat. He hoped that this Retreat would set the stage for dramatic new developments as the Board continued to try to guide the district. Mrs. Parks inquired about the date of the next OSSBA meeting. Mrs. Silver stated that the annual dinner would be held on September 30, 1997 at 6:30. Mrs. Parks commented that the Retreat was refreshing, informative, and challenging to her. She also informed the Board that the annual OSSBA dinner would be held at the Thelma Reece Parks School.
Mrs. Silver commented that concerning the Board Development Plan, a master calendar for the year would be developed to list educational activities, workshops, etc., that might be helpful for the Board to attend. Any information for the calendar could be sent to her or Mrs. Lambeth. 70
FIRST READING OF BOARD POLICY 1-52
/iZ
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-4 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
9-09-97 •
1-52
POLICY:
(NEW)
OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence”
ADOPTED:
REVISED:
MAGNET SCHOOLS/PROGRAMS
The Oklahoma City Board of Education is
committed to providing
quality educational opportunities for all students regardless of background characteristics by providing each student an educational environment that enhances that individual's educational success.
The Board of Education also is committed to encouraging all parents to
play
active
an
the
increasing
role
their
in
choices
educational
students in the public schools. committed
to
providing
children's
education
available
to
and
parents
to
and
The Board of Education further is.
settings
for
education •that
promote
understanding of diversity and the positive tenets of our democracy so
that students may be
successful citizens
in our pluralistic
society.
In the Oklahoma City Public Schools, diversity is broadly
defined,
to
include
gender,
socioeconomic circumstances,
racial
or
ethnic
background,
unique language needs or abilities,
and exceptional or special education needs.
All children will be
given an equitable opportunity to attend magnet schools/programs to
the extent reasonably possible.
1 of 2
71
713
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15,
BOARD MEMBER COMMENTS/BUSINESS
1997
M-5
(Continued)
The Oklahoma City Board of Education supports magnet schools and programs as one tool- for achieving these goals, reasons.
First,
the
Board
of
Education
for three major
believes
that
magnet
schools/programs should promote educational excellence and offer
students with different interests, talents and aptitudes distinct
choices that may enhance their educational success.
Second, magnet
schools/programs should be used to develop innovative instructional
practices and promote
systemic reform.
Third,
magnet
schools/
programs are a tool for the promotion of diversity within schools,
including
but
not
limited
to
the
prevention,
reduction,
or
elimination of minority group isolation.
2 of 2 (1-52)
72
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-6 LEGAL REPORT
LEGAL
REPORT
Mrs. Tammy Carter, Associate Counsel, stated she did not have anything to report, but would be glad to answer any questions. TREASURERS REPORT
TREASURER
REPORT
Ms. Sandy Henry reported that the district had received its first textbook allocation payment, or first state aid payment, for the month of August. Interest rates are constant and funds are fully collateralized.
Mrs. Silver asked if interest rates were higher or lower than what was projected. Ms. Henry stated that the rates had remained constant, and our sweep account had brought us over our normal savings rate on a average of about 5.2%.
SUPERINTENDENT' S
DISCUSSION OF PROPERTY & LIABILITY INSURANCE
1.
REPORT
Discussion of Property and Liability Insurance. Kelly)
(Mr.
Nick
Dr. Crawford stated that Mr. Kelly was responsible for the general administration of our insurance program in the district. Mr. Kelly introduced Mr. Ray Keitz of the Independent Insurance Agency Association who was our agent in procuring property, liability, and fleet insurance. Mr. Kelly stated that Mr. Keitz would discuss the merits of competitive bidding in October so the Board could make a decision on retaining the present procedure or changing. Dr. Crawford noted decisions would have to be made soon to avoid a lapse in coverage. Mr. Keitz introduced two officers from the Independent Insurance Agency Association. Mr. Gerald Keeton, Public Business Committee and Mr. Phil Truss, Vice-President of Independent Insurance Agency Association. Mr. Keitz stated that the bid process includes preparing specifications, checking values with administration, checking fleet, and buildings, and submitting information to selected companies for offers. He said few insurance companies could handle a large organization like city public schools with $400,000,000 worth of buildings, 500 vehicles, and 42,000 students. Some problems in insuring a large organization include more traffic, and more accidents for the fleet, liability due to crime, and having properties in a hail and wind storm area. Mr. Keitz noted that five companies submitted bids: AIG, St. Paul, Hartford, Travelers, and the National American. National American Company was not big enough; Hartford refused to touch the property because of some of the buildings roof construction; American Insurance Group could not be competitive enough, and St. Paul had a $100,000 deductible. Travelers, however, was willing to renew at almost the same premium, even with increased coverage of $40,000,000. Mr. Keitz commented that by using the Swift Appraisal Service, he arrived at a 3% appraised increase on each building. This information was used to determine the current coverage for Oklahoma City Public Schools.
Mr. Yeargain asked about the damage of $109,000 at Capitol Hill, and the freeze damage at all the schools. Mr. Keitz stated that there was a fire in the auditorium at Capitol Hill; however, there is no coverage for freezing. Mr. Yeargain asked if there was a deductible on our insurance, and did the district have flood damage. Mr. Keitz noted that the district had $25,000,000 of flood coverage, with a $25,000 deductible, as well as earthquake coverage. Mr. Walker questioned if other large school districts use Independent Agents. Mr. Keitz stated that most of the agents are not willing to give up their commission. Mr. Bogle inquired how long had the district used this organization. Mr. Keitz stated the district had used this organization since 1945. Mrs. Parks questioned how many liability claims the district had been paid for this year. Mr. Keitz stated that he could get this information to Mrs. Parks. Mrs. Silver commented that she was aware that the Independent Insurance Agents have done many things for the school district. She voiced her appreciation to the agents support of the School Foundation and the Excellent Educator's Program every year. 73
715
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
SUPERINTENDENT'S REPORT
continued
Mrs. Puckett asked if Dr. providing information on explained that a analysis next board meeting. Mr. Board.
Crawford had a recommendation, or was he just how this process is handled. Dr. Crawford and a recommendation would be presented at the Keitz was asked to present the concept to the
2.
Discussion of Additional Simulations of High School Boundaries for 1998-99. (Dr. George Kimball)
Dr. Kimball reported that one of the simulation involved about 60 students from Stand Watie. They would go from Grant to Capitol Hill. He said retaining the Pierce-Rockwood assignment to Grant did look possible. However, there would be a need for a new demographic simulation based on this year's students. Issues still to be debated included grandfathering juniors and seniors, and ramifications that might occur. He stated he would provide more information at the next few Board meetings.
Mr. Bogle asked Dr. Crawford if the Board would be informed of the budget impact of the Northeast concept before it is presented to the community. Dr. Kimball responded that this information would be presented on October 6, 1997, and a total proposal on October 20, 1997. Mrs. Puckett asked how much impact would community suggestions have on the proposed plan. Dr. Kimball stated that with the information received from staff, community, parents, etc., a plan would be developed that would benefit everyone. Dr. Crawford emphasized that a lot of input had already been received concerning this plan, and felt this would be very palpable among our neighborhoods. Mr. Carter commented that he would like to see simulations with Stand Watie and Rancho Village, or Stand Watie and Heronville, feeding into Grant. Rancho Village would then go to Grant, and Pierce and Rockwood to Capitol Hill. He was concerned about cultures clashing, and what impact there would be on athletics. Dr. Moore stated that redistricting would have impact on some sport programs; however, until the boundary lines were established, those issues could not be addressed. Dr. Sconzo noted that when middle schools were re-districted, there were many of the same concerns as the high schools, but, so far, there had not been as many problems as first feared. Mr. Bogle requested that middle school re-districting be an item for presentation and discussion at a meeting after staff had time to prepare a report. Mrs. Silver questioned if the district was counting the number of students who would be grandfathered into these schools. Mr. Yeargain stressed that the main issue was to make these neighborhood schools. Mr. Walker asked if the grandfathering issue was going to be discussed before the town meetings. Dr. Kimball stated the Board would first be presented the plan for review, discussion, and possible changes before it was made public. After the public had reviewed and voiced their input, any beneficial changes would be made, presented to the Board for final vote, and then implemented. Mr. Bogle commented that once the plan was presented to the community, the Board needed to be confident that this was the best plan for everyone concerned. Mr. Carter pointed out that we needed to be flexible with this plan. He stated that the community needed to understand that the Board wanted to act on the best interest of the whole district. Mrs. Parks noted that if the district was trying to make these neighborhood schools, then make them neighborhood schools. By grandfathering, students with leadership ability or student's participation in sports have a choice over neighborhood students. There would be conflicts. If the concept of neighborhood schools had been implemented in the middle schools, then the plan should be followed. Mr. Bogle stated he would like information on the decision to co-op teams with only two of the three magnet schools. He also asked why swimming was not included in the Classen-Northeast plan. Mrs. Parks commented that Douglass had a municipal pool, but did not have a swim team. She stated that the district does not utilize its own facilities, yet pays funds to use other pools.
Mrs. Silver requested that the re-districting simulations include marks highlighting each high school.
74
M-7
DISCUSSION OF ADDITIONAL SIMULATIONS OF HIGH SCHOOL BOUNDARIES FOR 1998-99
f
716
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15,
1997
M-8
AND
PURCHASING
1.
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - G)
Mr. Walker Mrs. Puckett
MOTION: SECOND: L. #281 PPROVAL OF URCHASE AND GENERAL BUSINESS TEJIS A, C D, E, VOTING ON B & ; SEPARATELY
GENERAL
MOVE FOR APPROVAL OF PURCHASING AND GENERAL BUSINESS ITEMS A, C, D, THROUGH F AS LISTED ON THE FOLLOWING PAGES VOTING ON ITEMS B SEPARATELY. ROLL CALL
Ms . Mr. Mr . Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
E,
aye aye aye
MOTION CARRIED 7-0 .
VOTE ON ITEM B;
Mr. Carter Mr. Walker
MOTION: SECOND: L #282 DVED THE ?REVIOUS QUESTION
MOVED THE PREVIOUS QUESTION (TO END DEBATE ON ITEM B)
ROLL CALL
Mrs . Mr. Mr . Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 6 aye,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye abstain aye
1 no.
VOTE ON ITEM B:
Mr. Carter Mr. Walker
MOTION: SECOND: R. #283 APPROVAL OF AGREEMENT WITH DUNJEE ALL-SCHOOLI ASSOCIATION TO PROVIDE EDUCATION] SERVICES
MOVE TO APPROVE AGREEMENT WITH THE DUNJEE ALL-SCHOOL ASSOCIATION (DUNJEE ACADEMY) TO PROVIDE EDUCATION SERVICES AT DUNJEE FOR THE 1997-98 SCHOOL YEAR.
ROLL CALL
Mrs . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 5 aye,
aye aye no aye
2 no.
VOTE ON ITEM Gi MOTION: SECOND: R. #284 MOVE TO SUSPEND BOARD POLICY F-05
Mrs. Mrs.
Silver Puckett
MOVE TO SUSPEND F-05 BOARD POLICY.
75
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye abstain aye
717
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
PURCHASING AND GENERAL BUSINESS
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
M-9
.continued
aye aye aye aye
aye no abstain
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
MOTION CARRIED 5 aye, 2 no.
VOTE ON ITEM G:
MOTION; SECOND:
Mr. Carter Mr. Walker
MOVE TO REMOVE ITEM G FROM AGENDA CONSISTENT WITH BOARD POLICY.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION FAILED
no no aye no
PENDING
REVIEW BY
STAFF
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
TO
BE
no abstain aye
R. #285 MOVE TO REMOVE ITEM G FROM AGENDA PENDING REVIEW BY STAFF
2 aye, 5 no.
VOTE ON ITEM G AS AMENDED;
MOTION; SECOND;
Mr. Carter Mr. Walker R. #286 MOVE TO APPROVE ITEM G AS AMENDE!
MOVE TO APPROVE ITEM G AS AMENDED. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye no aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye no no
MOTION CARRIED 4 aye, 3 no1.
Recommend approval of the guides; (Dr. Guy Sconzo)
Middle School Social Studies Middle School Spanish Russian I French B,
following
revised
curriculum
Latin High School Spanish Reading I High School Social Studies
District Number 1-89 and the Duniee All-School Association (Duniee Academv) to provide education services at Duniee for the 1997-98 school year for up to 15 students eligible and gualified for alternative services. This expenditure, not to exceed $51,750, is to be charged to the State Alternative Education Grant Account 811-388-2113-320-430-1390-000-096. (Dr. Guy Sconzo) 76
RECOMMEND APPROVE! OF REVISED CURRICULUM GUIDES
RECOMMEND APPROVA OF AGREEMENT WITH DUNJEE ALLSCHOOL ASSOC.
718
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
M-10 PURCHASING AND GENERAL BUSINESS 8ECOMMEND APPROVAI 3F CONTRACT WITH PUTNAM CITY TO PROVIDE "READING RECOVERY" PRO®AM CHAINING TO 8ODINE ELEMENTARY
JECOMMEND APPROVAI CO PURCHASE COMPUTER HARDWARE TOR STAR SPENCER IIGH SCHOOL
JECOMMEND APPROVAI CO PURCHASE COMPUTER HARDWARE i SOFTWARE FOR EMERSON
RECOMMEND APPROVAL FOR GREASE TRAP CLEANING BY A-1 DISPOSAL, INC.
continued
Recommend approval of a contract with the Putnam City School District to provide "Reading Recovery" program training to Bodine Elementary School. This expenditure, not to exceed $12,682, is to be charged to the Bodine Title 1 Allocation Accounts 823-511-2213-610-429-1040-123 and 823-511-2213- 320-429-1040-123. (Dr. Guy Sconzo)
Recommend approval to purchase computer hardware and software for Star Spencer High School as approved under their Title 1 plan. These expenditures are to be charged as follows; (Dr. George Kimball)
D,
MicroAge InfoSystems (IBM Network) TRO Learning, Inc. (Plato Software) NOVELL 4.11 (Network Software) TOTAL
$ 45,570.00 78,500.00 995.00 $125,065.00
823-511-1000-740-429-7640-000-780 823-511-1000-650-429-7640-000-780 TOTAL
$124,070.00 995.00 $ 125,065.00
Recommend approval to purchase computer hardware and software for Emerson Alternative School as approved un the Alternative School Grant. These expenditures are to be charged as follows; (Dr. George Kimball)
E.
MicroAge InfoSystems (IBM Network) TRO Learning, Inc. (Plato Software) NOVELL 4.11 (Network Software) TOTAL
$ 46,645.00 51,500.00 995.00 $ 99,140.00
811-388-1000-740-430-7650-000-710 811-388-1000-650-430-7650-000-710 TOTAL
$ 98,145.00 995.00 $ 99,140.00
Recommend approval for grease trap cleaning at various schools throughout the District by A-1 Disposal, Inc., who submitted the low guotation. (5 mailed - 2 returned) This expenditure in the amount of $11,880 is to be charged to General Fund Account 811-000-2620-340-000-0000-000-051. (Mr . Terry Wolfe)
F.
(ITEM G RELATES TO BOND ISSUE PROJECTS)
ITEM G AS AMENDED: JECOMMEND APPROVAL CO AMEND THE ENGINEERING CONTRACT OF APPLIED ENGLNEEEENG CONSULTANTS
G.
Recommend approval to amend the engineering contract of Applied Engineering Consultants, dated February 4, 1994, to include additional services for engineering reviews of District proposals and construction related to HVAC proi ects. Fees would be charged on an hourlv basis as follows: Engineer - $70/Hr.; Engineer Tech - $45/Hr.; CAD Operator These $25/Hr.; and Administrative Support $20/Hr. expenditures are to be charged to Bond Fund Account. 831-1054700-450-000-0000-000-OPU. NOT TO EXCEED $20,000. (Wolfe)
DISCUSSION
Mr. Walker asked if Item G was a consulting contract. Dr. Crawford commented that the district needed services of engineers to assist with structural concerns. He further noted that although the district had engineers, they did not deal with structural items. Mr. Carter asked how Item G would be considered a bond issue. Dr. Crawford explained that it was related to multi-story schools that had been bid out of our forced labor account. Mr. Carter questioned whether the long term amount of this item would exceed our projections. Mr. Wolfe commented that Mr. Day reminded the district of the need for services of a mechanical engineer on a consultant basis. Dr. Crawford stated that some major projects are forthcoming to complete some work that an outside consultant wwould assist with drawing specifications. Dr. Crawford asked Mr. Wolfe if the amount would exceed $20,000. Mr. Wolfe stated that he did not think it would exceed this amount. 77
719
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
PURCHASING AND GENERAL BUSINESS
continued
Mr. Bogle asked Dr. Sconzo if Item A represented all the languages that the district had to offer. Dr. Sconzo stated that Item A only included those languages for re-development. Mr. Bogle asked what other languages were being offered. Dr. Sconzo explained that Chinese, Japanese and American Sign Language, German and Russian were some of the others. Mr. Bogle asked if these languages were wide spread or offered in one school? Dr. Sconzo stated that Chinese was offered at Northwest Classen, and Russian at John Marshall. Mrs. Parks expressed displeasure that our foreign language school only had one language teacher for 350 students. Dr. Sconzo stated that this program was designed for K-5. The district allocated two teacher positions in elementary magnet programs to implement their specialty. Dr. Sconzo noted that in reference to Mrs. Park's comment, the decision was made to use one allocation for a full-time Spanish teacher, and the other as a computer teacher. Although 350 students was a high number. Dr. Sconzo stressed that at the elementary level this was working well. Mrs. Parks remarked that the proposal in Item B concerned spending $51,750 for Dunjee Academy to serve 15 students. She stated that the amount of $51,750 would not cover 15 students, four teachers, and supplies. Dr. Sconzo added that the Board had approved a contract with Dunjee Association to establish the site as a Alternative Education Facility. After the district realized that it would be receiving alternative education funds, and further discussion with the All School Association, we arrived with this amount. If the demand is greater than anticipated, the district would quickly determine if more alternative funds are available. Mr. Carter asked who determined where the budget would be set. Dr. Sconzo stated that the budget was set through negotiations with Dr. Sellars, and through the Dunjee Association.
Mr. Carter inquired about the amount spent on educating regular students. Dr. Sconzo noted that $3,800 was the average cost per student in the district. Mrs. Parks pointed out that the amount of $51,750 would not cover all expenses of this program and if the item was voted on, there would not be any more funds at a later date. Mrs. Silver questioned if legal transfers would be considered non-district, and could these students attend this program if necessary. Dr. Sconzo responded that legal transfers would be considered district students. The intention of this program is to serve secondary students in the Spencer area, and, if the academy still had spaces open, then students from all over the district would then be considered. Mr. Bogle asked if the Board had approved the Alternative Plan Grant. Dr. Sconzo added that when the alternative grant plan was approved by the Board, the Dunjee program was included and was presented in the budget for $51,750. The understanding was with any alternative program requiring contractual arrangement, a contract would be brought back to the Board for review. Mr. Bogle noted that the concept was approved, but now the contract was being approved. He also asked if transportation, security, and maintenance were included in this Dunjee project. Dr. Sconzo said that transportation would be provided for students living more than a mile 1/2 from school. Mr. Bogle stated that he hoped the district would be consistent in making these decisions. Mrs. Parks noted that this was not money the district was providing for the academy, so it would have no bearing on what the Board had voted on. Dr. Sconzo added that on the typical alternative education facility, we do provide textbooks, instructional materials, and teaching staff. Mr. Yeargain asked how the district decided to use Applied Engineering consultants. Dr. Crawford stated that these consultants were recommended because they were presently working at some of the district's schools, and would be working on structural items. Mr. Yeargain asked if Ray Houer or George Suitor were ever brought up. Dr. Crawford stated that the district liked all of the above mentioned, but Applied was the first one the district talked with. Mr. Bogle requested that the Board refer to the policy to make sure this recommendation was in accordance with Board Policy. Ms. Carter stated that the correct policy was B-18. Mr. Bogle said he felt there was another policy which related to architects and engineers. Ms. Carter noted that policy F-05 related to architects and engineers. Mr. Bogle commented that after reviewing policy F-05, the district did not follow policy. Ms. Carter stated that she agreed with Mr. Bogle concerning F-05. 78
M-11
720
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
M-12 PURCHASING AND GENERAL BUSINESS
continued
Dr. Crawford noted that about a year ago, the district had architects under contract and provided them with payment for the services allowed under the contract. Architects were asked to provide plans for boilerchiller approach to air-conditioning. They were paid the amount approved by the Board. Dr. Crawford explained that it was then decided to use a compressor technique or split DX rooftop system, however, we did exceed the amount approved. In this case the district asked Applied Engineering to do the same service.
Mr. Bogle again stressed that he did not believe Board Policy was being followed. Ms. Carter noted that Item G was a "recommended" approval to amend the existing contract, and she did not believe there was a policy specifically addressing amendments. Mr. Bogle questioned that if the nature of the work is different than the original contract, would there be an implication that this was a continuation of similar work. Dr. Crawford stated that the architects do use structural engineers and he did not see this as an amendment to the contract currently in place. Mr. Bogle asked if the fees were the same as in the existing contract. Mr. Wolfe noted that the services under the contract are only on a percentage basis. Mr. Yeargain asked that Item G be pulled from the agenda. Mr. Bogle questioned the impact on the district if Item G was pulled. Dr. Crawford stated that the services were needed immediately to wrap up some projects. Mrs. Silver commented that if there was a conflict of policy then this item could not be put back on the next agenda. She noted that the item could come back as a Board suspended policy and treat it as an emergency need. Ms. Carter noted the Board was free to suspend the policy. Mr. Bogle stated that, as Dr. Crawford had explained, the district was needing this service to finish some projects. He agreed with Mrs. Silver. Mr. Yeargain said he wanted to be sure it was consistent with Board policy. Dr. Crawford explained that as Ms. Carter stated, it was not state law that architectural engineering services be bid; therefore, the Board would be within their rights to suspend the policy. Dr. Crawford further noted that the upcoming fall and winter season would make it more difficult to bring air-conditioning systems on line, as there was a lot of work still to be done. Mrs. Puckett asked if by suspending the policy, would this refer to changing the policy or to a closer look at policy at future situations. Mr. Bogle stated that this was a temporary suspension that applied only to the vote. He commented that he was for voting for this Item, but suspending board policy. Mr. Yeargain noted that he believed that the district had the wrong engineering company.
CERTIFICATION STATEMENT I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for an amendment in the engineering contract of Applied Engineering Consultants, dated February 4. 1994. to include additional services for engineering reviews of District proposals and construction related to HVAC projects in the Board of Education Meeting agenda of September 15, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election. Mr.
Date
8
79
Terry Wolfe
721
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
PERSONNEL
1.
AND
ENCUMBRANCES
Request authorization to support employee. Recommended Date:
MOTION; SECOND;
M-13
schedule a Level
III
Grievance
6:00 p.m., Monday, October 27,
for a
1997
Mr. Walker Mrs. Silver
MOVE TO SCHEDULE A LEVEL III GRIEVANCE FOR A SUPPORT EMPLOYEE ON MONDAY, OCTOBER 27, 1997 AT 6;00 P.M.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED
2.
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye no no
5 aye. 2 no.
Recommend approval of items 2a, 2b, and 2c as listed below. Vern Moore, Mr. Belphry Dean)
MOTION; SECOND;
(Dr.
Mrs. Silver Mr. Walker
MOVE FOR APPROVAL OF ITEMS 2a, 2b, & 2c, PERSONNEL AND ENCUMBRANCES AS LISTED.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED a.
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
9820013 9820014 9820015 9820016
R. #288 MOVE FOR APPROVAL OF ITEMS 2a, 2b, 2c
aye no no
5 aye, 2 no.
Recommend approval to issue 1997-98 purchase orders encumber the following payroll for October, 1997.
P.O. NO.
b.
R. #287 MOVE TO SCHEDULE A LEVEL ITT GRIEVANCE FOR SUPPORT EMPLOYEE ON MONDAY, OCTOBE 27, 1997
FUND
to
TkMOUNT
OCAS CODE
$9,000,000.00
GENERAL FUND 8-11-000-5300-100 SALARY BUILDING LEVY 8-21-000-5300-100 SALARY CHILD NUTRITION 8-22-000-5300-100 SERVICES FUND SALARY FEDERAL FUNDS 8-23-000-5300-100 SALARY
$
275,000.00 500,000.00 725,000.00
Request approval for ratification of August, 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows; 1996-97 General Fund Salary 1996-97 Child Nutrition Services Fund Salary 1996-97 Federal Funds Salary
$ 5,261,898.20 $ 22,467.46
1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary
$ 1,939,068.85 $ 228,164.81 $ 196,111.66
80
$
$
338,474.43
104,414.67
RECOMMEND APPROVA TO ISSUE 97-98 PURCHASE ORDERS FOR PAYROLL OCT.
/
722
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-14
PERSONNEL AND ENCUMBRANCES c.
continued
Recommend approval of Personnel and Encumbrances as listed on the following pages.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed.
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (9803447 - 9803634) written during the period 8-30-97 through 9-8-97. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.)
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances
This is to certify that I have received the following encumbrance lists, P.O. # 9803447 to 9803634 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VanDerB Internal Auditor
81
Date
723
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
M-15
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAMS
EFFECTIVE SCHEDULE
SITE/ ASSIGNMENT
DATE
STEP/LANE
ANNUAL SALARY
CERTIFIED:
$24,430.00
Nermine Alii
Fine Arts Traveling Visual Art Teacher
08/25/97
01/03/MA+
Saundra Alvarez
Extended Ed Svcs Special Ed Teacher
08/22/97
03/12/MA
28,245.00
Regina Birchall
Performing Arts Traveling Music Teacher
08/25/97
01/03/BA+
23,405.00
Deborah Bury
Shields Heights Title I Computer Teacher
08/25/97
01/03/MA
24,200.00
Arnie Cooper
Grant MR Teacher
09/02/97
03/03/BA
24,360.00
Roya Eck
Rogers LA Teacher
08/20/97
01/03/BA
23,170.00
Owen Francis
Westwood 5th Grade Teacher
08/25/97
01/03/BA
23,170.00
Lisa Henson
Skills and Vocational Education (SAVE) SS Teacher
08/19/97
01/03/BA+
23,405.00
David Holcomb
Roosevelt Science Teacher
09/02/97
01/03/BA+
23,405.00
Lisa Howser
Special Services Speech Lang Path
09/08/97
03/03/MA
25,445.00
Shelley Hunter
Classen Science Teacher
08/19/97
01/03/BA
23,170.00
Paul Lawrence
Madison 4th/5th Grade Teacher
08/25/97
01/03/BA+
23,405.00
Kermit Little
Star Spencer Math Teacher
08/25/97
01/06/MA
25,120.00
Charles Lockwood
Special Services Speech Lang Path
08/25/97
03/04/MA+
25,885.00
11
82
.
724
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-16
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE
DATE
STEP/LANE
ANNUAL SALARY
CERTIFIED: oont'd Michael Maples
John Marshall SS Teacher
08/25/97
01/07/MA
$25,325.00
Susan McClain
Colinnbus Primary Teacher
08/25/97
01/03/BA
23,170.00
Sandy Molloy
Westwood 2nd Grade Teacher
08/25/97
01/06/MA
25,120.00
Wesley Morefield
Vocational Office 08/25/97 ATAE Communication Drafting Teacher
04/12/BA+
29,095.00
Michael Muller
Fine Arts Traveling Visual Art Teacher
08/25/97
01/03/MA
24,200.00
Kristi Nelson
Dunbar .5 Pre-School Teacher
08/25/97
01/03/BA
11,585.00
David Nixon
Capitol Hill HS Band Teacher
08/25/97
01/03/BA+
23,405.00
Katherine Patterson
John Marshall English Teacher
08/22/97
01/03/MA+
24,430.00
Linda Pryor
Roosevelt LA/SS Teacher
08/22/97
01/20/MA
34,050.00
Joseph Pugarelli
John Marshall Math Teacher
08/19/97
01/03/MA
24,200.00
Mary Redus
Westwood 3rd Grade Teacher
08/25/97
01/06/BA
24,095.00
Cheri Reilly
Arthur 3rd Grade Teacher
08/25/97
01/03/BA
23,170.00
Susan Scharoun
Harding Counselor
09/04/97
016/10/MA
30,615.00
Jonni Segnar
North Highland 5th Grade Teacher
09/02/97
01/03/BA
23,170.00
Amy Smith
Garden Oaks 4th Grade Teacher
08/19/97
01/03/BA
23,170.00
12
83
725
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-17
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE
DATE
STEP/LANE
ANNUAL SALARY
CERTIFIED: cont'd Dorothy Smith
Fine Arts .6 Traveling Visual Art Teacher
Q3121/31
01/03/MA
$14,520.00
William Smith
Star Spencer Spanish Teacher
08/22/97
01/03/MA
24,200.00
Stacy Vogel
Hawthorne Primary Teacher
08/19/97
01/03/BA
23,170.00
Loy Williams
Capitol Hill El SED Teacher
08/19/97
03/03/BA
24,360.00
Kristina Williamson
Adams 1st Grade Teacher
08/25/97
01/03/BA
23,170.00
Rebecca Wren
Adams Primary Teacher
08/16/97
01/05/BA
23,785.00
Kristi Nelson
Dunbar .5 CSA
08/25/97
101/02
$ 3,906.50
Huy Nguyen
Asian American Student Services Bilingual Assist
08/22/97
103/01
8,021.00
Groundskeeper/ Relief Custodial Worker
08/20/97
160/01
$10,302.00
Bus Driver
08/27/97
105/01
$ 5,850.00
CLERICAL:
MAINTENANCE: Donald Smith, Jr.
TRANSPORTATION: Kathleen Denham
13
84
/â–
726
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-18
PERSONNEL AND ENCUMBRANCES (Continued)
85
727
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
EFFECTIVE DATE
SJTE/
ASSIGNMENT
NAMS ABANDOMED POSITIONS 9e CLERICAL:
Lynn Dubose
Extended Ed Svcs SLD Assist
08/28/97
Imelda Lopez
Columbus Bilingual Assist
09/02/97
Dora Morales
Columbus Bilingual Assist
09/02/97
ELIMINATION OP POSI' koN: CLERICAL: 08/28/97
Penelope Gallagher Rancho CSA
EXPIRATION OP EMPLOY niENT: ADMINISTRATIVE:
Wayne Dallas
Professional Relations Board Coordinator
10/03/97
Professional Relations Board Secretzury
10/03/97
Mechanic
08/21/97
CLERICAL:
Janice Warrior
NOTICE OP DISMISSAL!
GARAGE SERVICES: William Mundt
15
86
z
728
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997 M-20
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
CHILO NUTRITION:
Columbus/Kitchen Assistant
08/21/97
Harilu Ceballos
Rockwood/Blllngual Assistant
08/28/97
Janice Hansen
Telstar/HD/SLO Assistant
08/19/97
Terri Hill
Jefferson/Speclal Ed Assistant
08/28/97
Brenda Perrodin CLERICAL:
CUSTODIAL:
Anthony Dickerson
Rogers/Custodial Worker
08/20/97
Mary Rodriquez
Custodial Servlces/Relief Custodial Worker
08/29/97
TRANSPORTATION: Charlie Gasaway
Trainer/Relief Bus Driver
08/15/07
Hoover Jones
Bus Driver
08/18/97
Michael Hix
Transportation Route Supervisor
09/03/97
Clyde McFadden, Jr.
Bus Assistant
08/18/97
16
87
\
729
MINUTES of the RESULAR MSSTIM® ©F ggfTSMSFF 15/ M-21 UNFIJJI^HEP
gusii^gsg
(NONE)
BUSINESS
NEW
(none ) CITIZENS'
comments
(NONE)
BOARD
MEMBER S'
COMMENTS
Mrs. Silver commented that Classen was the only school that had IB seniors invited to attend the International Symposium of Speakers being held this week at University of Oklahoma. Mr. pogle asked about the number of students invited and Mrs. Silver commented there were about 26. Mrs. Parks stated that the Board was treating her unfairly and was concerned about some of the procedures of certain activities of the Board.
IN
OPEN
MOTION; SECOND:
SESSION
Mr. Walker Mrs. Silver
R. #289
MOVE TO APPROVE VICKI LAND FOR ADMINISTRATOR OF ALTERNATIVE EDUC.
MOVE FOR APPROVAL OF THE FOLLOWING EMPLOYMENT. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED
aye aye no aye
Mrs. Silver, Mrs . Parks, Mr. Yeargain,
aye abstain aye
5 aye, 2 no.
APPROVAL OF THE EMPLOYMENT OF VICKI LAND, FOR THE POSITION ADMINISTRATOR OF ALTERNATIVE EDUCATION, SCHEDULE 600, STEP 2,
OP R. #290
adjournment
ADJOURNMENT 9:47 P.M.
There being no further business, the meeting adjourned at 9:47 p.m. The motion for adjournment was made by Mr. Walker and seconded by Mrs. Silver. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
88
730
MINUTES OF THE REGULAR MEETING OF SEPTEMBER 15, 1997
M-22 -
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
Ute clerk
Minutes^ aoproyed
STATE OF OKLTVHOMA SS .
COUNTY OF OKLTVHOMA
by the 1997.
Board
of
Education
this
day
of
)
)
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
..Witness my hand and seal of this School District this , 1997.
Clerk, Oklahoma City Board of Education
(SEAL)
89
day
731
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997
-J THE BOARD OF EDUCATION OF
OKLAHOMA
COUNTY,
CONFERENCE
ROOM,
OKLAHOMA,
INDEPENDENT SCHOOL DISTRICT NUMBER MET
IN
SPECIAL 900
ADMINISTRATION BUILDING,
SEPTEMBER 26, 1997, AT
SESSION NORTH
IN
THE
KLEIN,
BOARD
11:30 A.M.
Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Ron Bogle, District 1
Member Vice President Member Member Member President
ABSENT;
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Deputy Superintendent; Rosa Lambeth, Counsel.
T 0
OF
FRIDAY,
PRESENT:
C A L L
89
M-1
Superintendent; Dr. Vern Moore, Clerk; Tammy Carter, Associate
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 11:52 a .m
R 0 L L
ROLL CALL
C A L L
At the time of the Roll Call, five (5) members of present. Mrs . Jennifer Puckett arrived at 11:54 a,. m.
Ms. Jennifer Puckett, District 2 the pledge of allegiance. SPECIAL
Member,
gave the invocation and led
BUSINESS
STAFF PRESENTATIONS 1.
Administration of the District - Central Office and Building Sites. Evaluation Expectations/Procedures Professional Development Other
Dr. Moore presented the second part of the operation of the school district, by using the overhead projector. He stated that there were four employee groups that he would be discussing: building administrators, classroom teachers, support employees, central office administrators, and professional technical staff. Dr. Moore stressed that our concern was to make sure building administrators had the atonomy to run their building sites, including employment of staff, evaluation and selection of personnel. Dr. Moore stated that along with the division recognitions, there were free-standing departments such as personnel services and school community relations. He noted that free-standing departments reported directly to the superintendent. Dr. Moore said the district was in the process of revising the organizational chart so that it would solve problems related to communication and task responsibility. Dr. Moore commented that there is a zero-based budgeting process set up to address the needs and procedures of employment allocations. He stated a standing committee reviewed and screened each request for personnel. Whenever a vacancy was created, the supervisor had to send in a request, describe the responsibilities of the position, and make sure the responsibilities could not be distributed among other employees. If the position required another employee, the position would be posted and someone hired. Mrs. Parks asked why a position stayed on the vacancy list even after the position had been filled. Dr. Moore stated whenever a vacancy was filled, it was removed from the
90
732
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997
vacancy list at the next posting. Mrs. Parks said she had a concern about a position being filled that did not show up on the vacancy list until two months later. Dr. Moore commented that in normal procedures, positions had to be posted before being filled.
Dr. Moore said that the direct deposit program provided a convenient service for employees. Mr. Carter asked if this program could be mandated. Dr. Moore noted that all employees did not have checking accounts; therefore, this program could not be mandated. He said that notices are sent out periodically informing employees how beneficial direct deposit could be to them.
Dr. Crawford commented the direct deposit program would be a tremendous savings to the district if mandated; however, it would not be possible at this point. Mr. Carter asked if direct deposit could be a condition of employment to the district. Dr. Moore said having a condition of employment could cause the district to miss out on good employees. Mrs. Silver suggested that the district could offer new employees benefits such as free checking, etc., as incentives to try direct deposit. Dr. Moore reported that claims on workmans compensation were down, and the system to identify fraudulent claims had improved. He stated that the district was working on incentives to defer individuals from filing fraudulent claims. Mr. Bogle noted that he had noticed a 25% increase in workmans compensation claims last year. Dr. Crawford stated that continued claims could be avoided by formulating an agreement with the individual.
Dr. Moore stated that the area of information/technology combines two areas: planning the evaluation, and data technology. The management information services provided community needs assessment, district profiles, and the equity report core. The computer technology area included computer programs in the school designed to assist building staff with instruction. The new telephone systems had also greatly improved the running of the schools. He said there were many things that Dr. Kimball is involved in, however, only a few were being mentioned in his report. Dr. Moore noted that the areas of communication, public relations, and community affairs, are not new to the district except in the way they approach and market our school district. The result was positive relationships. He had talked with Mrs. Reid in which she stated that media relations was the number one improved area, and with the time spent with the media, it should be enhanced. He said there are individuals who would not say positive things about Oklahoma City Schools regardless of how we worked with them. Dr. Moore said some procedures had been changed to improve the problems in the Graphics Print Shop area to help it run more proficiently. He stated that another positive step for the district, was that the Communications and Publications Department was looking at our logo and getting that process underway. Dr. Moore explained that we had a new mailing address system in place that would eventually be beneficial to us. This meant that mail could be picked up at the post office instead of being delivered, which had caused one to two-day delays. Mr. Bogle asked if these reports were operational reviews on how we worked as a district. He also asked how a mail box related to the meeting. Dr. Crawford stated that the district was concerned about mail being delivered late. He noted that many times mail from the state department had arrived late or mail had been received after publicity had already been in the paper.
Mr. Bogle stated that this was an administrative issue. He asked about the purpose of the meeting that day. Dr. Moore responded that his understanding was that this meeting was on reporting some of the problems, our accomplishments, and some of the things the district was involved in. Mrs. Parks asked about the cost of getting mail at the post office as opposed to being delivered to the building. Dr. Moore responded that he did not have information on the complete cost. Mrs. Silver noted that it"was a very minimal charge.
Dr. Crawford responded that it was a good idea in providing the Board information on three branches of operations of the school district. Dr. Moore reported on employment services. Mrs. Parks stated that she was concerned about the accuracy of the information she had seen in the report. She noted that Star Spencer had around 150 to 200 memberships 91
733
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997
in PTA, although the book showed none. Mr. Bogle asked Dr. Crawford if there would be some presentation in association with the report. Dr. Crawford responded that it would be possible if the Board wanted it. Mrs. Parks asked how this information was compiled and monitored. She stated that the reports sould be sent out accurately.
Dr. Moore stated that the profile was generated through Dr. Kimball's office. He noted that most of the information included in these reports was sent from the schools. Some information could be pulled from reports, such as drop-out reports; however, most of the information was sent directly from the schools. Mrs. Parks stated that she had checked with Star Spencer, and had been told a number was included on the report they had sent in. Dr. Moore stated that in the area of evaluation procedures, the first step was going through the selection process and making sure there were employees on the job. Dr. Moore noted that Mrs. Brown was responsible for campus visits, student teacher assignments, the annual job fair, newspaper ads, reported announcements, job line, administrative intern program, and also making sure our screening program is in place. He said as applications come into the district, they are screened to make sure they meet all conditions of the Board policies, state regulations and guidelines. The next step was to have building administrators involved in the employment process to make recommendations to our personnel services. These individuals are then brought to the Board for approval.
Dr. Moore stated that annual surveys are conducted to compare our salaries to other school districts. Along with the employment process, is our employee relations department headed by Jack Merritt. Employee relations is an area demanding considerable attention. He noted that the district must make sure that there are strong guidelines and written procedures in place in order to abide by Board policies and state laws. Dr. Moore noted that this area included discipline and grievances, which are coordinated through the legal office and Mr. Merritt. He stated that only six EEOC complaints were pending, one was withdrawn, and 18 identified as dismissed by the EEOC office. Included in this area was unemployment claims, which also.required considerable time. Dr. Moore said that there was also a sexual harrassment policy that was coordinated through Mrs. Lambeth's office. Dr. Crawford noted that EEOC reports had been illustrated in the packett the Board received. Mrs. Parks stated she hoped the district did not mandate direct deposit. The district would be taking away an individual's right of choice by mandating direct deposit. She said that she noticed that the district did not have an associate superintendent, and hoped that we were not going to hire one, especially with the district having more important needs. She said these funds should be used to hire adequate classroom teachers. Mrs. Parks asked about the reason the district would need an associate superintendent. Dr. Crawford stated that even more associate superintendents could be used with a district of our size. Mr. Bogle noted that if the superintendent felt the need for more help in running the district, the Board should take that under consideration. Mrs. Parks stated that the district's goals and objectives are to provide adequate education opportunities for children. Mr. Bogle noted our superintendent may need assistance in deciding how the goals could be achieved. He explained that with too few administrators overseeing many different areas, additional administrative instruction could benefit the district.
Mr. Bogle commented that the Board had determined the legislative priorities as being a key area of involvement which had grown passive in the last few years. He noted that the Board may want to check policy B-41 to see how adequate our involvement was in legislative programs. Mr. Bogle requested that this policy be brought to the next Board meetings along with staff recommendations. He said the Board might want to seek more interactive roles in developing the recommendations. Dr. Moore reported that the professional development area concerned employees carrying out functions of the school district related to classroom instruction. He noted that Ms. Taylor, of the professional development department, had received several national awards in recognitions for the involvement in preparing teachers and training all the school district. The district is continuing to work in the professional development area by providing training for our employees. Mr. Carter asked if teachers attended these sessions. Dr. Moore stated that it would depend on the topic being offered. The district had training for teachers and support employees. 92
M-3
734
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997 M-4
Mr. Bogle asked if the district had increased emphasis in reading in our
professional development efforts. Dr. Moore stated the professional development program was concentrating more on that area. Programs were being offered in the summer, on some Saturdays, and after school. He noted that as these individuals were trained, reports could be compiled to show the number of those who attended. Most of the workshops were conducted at the administration office, when the space was available.
Dr. Crawford stated that the district was contracting with a national firm to get some quality presenters for inservices. Dr. Moore noted that information was being prepared, to be presented to the Board, concerning these presenters. Mr. Carter asked if the sessions were optional. Dr. Moore said that most sessions were optional; however, the district emphasized the importance of attending. Mr. Carter asked if there was any benefits in attending these sessions. Dr. Moore stated that the district did not provide stipends, but he hoped the satisfaction of being skilled, and knowing children were learning, would be sufficient. He noted that staff development points were required by the district. Mr. Bogle asked if the district had become a phonics district. Dr. Crawford responded that the district had a broad-range approach to teaching reading. Phonics was included in this approach. Moore stated that building administrators were also provided training. He noted that administrative interns had responsibilities and were placed in roles as assistant principals to ensure that they had developed the skills needed to be effective. Seminars were put in place for individuals to go through a series of sessions, involving them in these instructions.
Dr.
Dr. Moore stated that the district's intern program is known state-wide. Requests for information on our intern program is received on a weekly basis. Dr. Crawford noted that the intern program was an excellent program for training administrators. However, just completing the intern program did not necessary mean . an individual became an administrator. Mr. Carter asked if all interns were teachers. Dr. Moore replied the teachers would remain teachers until actually assigned to an assistant principalship or principalship, or they could be sent back to the classroom. Mrs. Parks asked how the teacher's performance was assessed during that training period. Dr. Moore responded that the supervising administrator conducted an evaluation of the teacher's performance two times during the internship. Mrs. Parks asked if the teachers were notified that they did not successfully complete the program. Dr. Moore stated that the teachers were interviewed for the internship, and then were required to interview for the principal or assistant principal vacancies. Dr. Crawford noted that if the teacher did not successfully complete the internship program, they could repeat the internship at a later date. Parks asked if these individuals would be notified that they would not be assigned during that particular period. Dr. Moore responded that notification was sent to those individuals as a result of their application for the position. These individuals were notified in writing that they would be returned to their teaching positions. He stated, legally, the district could not tell an individual that they would not be assigned to a principalship. These individuals had a legal right to reapply. Mrs. Parks stated that she had known an instance where five people had gone through the internship. Three of these individuals were given an assignment, and the other two were not notified either way. Dr. Moore stated that at the conclusion of the internship, those individuals are able to apply for any vacancy that might occur. He noted that if they were not assigned to an administrative position, then they were returned to their original assignment.
Mrs.
Mr. Bogle asked what Board policy related to the intern issue. Ms. Carter responded that the Board policy B-11 related to internships. Dr. Moore stated that the district had started this program in 1978, and it had grown through some modifications. The district required credentials before an individual could start the program. He noted that by requiring credentials, circumstances might arise where the individual would have to assume some assignment. These individuals were set up for- one year, during which time they could be moved around in order to give them experiences in different grade levels. Dr. Moore stated that these individuals had to commit to time outside of the workday to go through the training session. Mrs. Puckett asked if this program could be submitted to NSBA, or other groups, as a presentation because of the national recognition, 93
735
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997 M-5
Mr. Carter asked if an individual was a intern for only one year. Dr. Moore responded one year was the normal time; however, depending on their growth and development, the individual could be placed in an assistant principalship before that time was up. Some individuals would need more time to successfully complete this program. Mr. Bogle asked if the selection for the internship program was guided by Board policy. Dr. Moore responded that the district posted the positions for internships, and individuals applied for them like any other position. The policy stated that the district would have the internship program. It also stated how the instructional program would be set up for those individuals. Mr. Bogle asked if, by applying for the internship program, there would be a fair chance that these individuals would qualify for an administrative position. He noted that the district would not take anyone into this program if they did not qualify. Dr. Moore stated that as far as the selection process was concerned, individuals were given an opportunity to be in a internship, and placed in that position for that reason. He noted there was a standard procedure on notification of employees who had applied for positions. He also stated that the district would open various EEOC complaints by telling an individual that they were never going to be assigned. Mr. Bogle noted that it sounded to him like it had more to do with law than Board policy. Mrs. Parks stated that as a matter of courtesy, individuals should be notified that they did or did not successfully complete the year-long training. Mrs. Puckett asked if there was a way to fail the internship program. Dr. Moore responded that individual evaluations would contain information stating whether or not the person passed the training. The individual must go through another selection process after the internship.
Dr, Moore stated that there are evaluation forms for various teaching and administrative groups. He stated that Ms. Lambeth was responsible for implementation of evaluations. She had to make sure that all supervisors met timelines. Building administrators and Deans of Instruction evaluated teachers-,in each building. Support personnel were evaluated by their immediate supervisor, and reviewed by the department head. Principals were evaluated by directors of schools, and reviewed by the assistant superintendent. He further noted that central building administrators were evaluated by the supervisor then the department head. Dr. Moore noted that if an evaluation showed an individual was not preforming the job satisfactorily, they were put on a plan for improvement. A plan for Improvement included steps guiding how individuals could improve skills related to their jobs. The plans for improvement could not exceed sixty days for teachers, and thirty days for support employees. Three steps could be accomplished through plans for improvement; one, the individual satisfied the plan, two, there was a need to modify the plan or, three, the individual was completely unsuccessful. At that point, individuals were notified that supervisors were recommending that they be terminated. Dr. Moore stated that termination procedures and notification were then put in motion. These individuals would be entitled to all rights and privileges under dismissals or non-renewal of their contracts.
Mrs. Parks commented that she had heard that administrators were encouraged to have a percentage of employees on plans for improvement. She asked if this was a true statement. Dr. Crawford stated that there was no quota to put teachers on a plan for improvement. Dr. Moore stated that it was important to review evaluation forms to be informed of how individuals were placed on salary schedules, how we developed titles, and associated the titles to job responsibilies and skills. Our district might want to use preformance incentatives at all levels of employment. Dr. Moore noted that the district was in the process of implementing the Strategic Plan. Mr. Bogle requested that the Strategic Plan be placed on the agenda for the next Board meeting as a presentation and discussion item.
Dr. Moore commented on the Board's legislative goals. He noted that he had tal'ked with Mr, Kelly on ways to enhance and improve the purchasing program. Mr. Walker stated that when principals ordered materials from the service center, many times the center did not have the supplies. Dr. Moore stated that there was a need for a more efficient system to keep inventory of supplies on hand. 94
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MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997 M-6
L Mrs. Parks asked who evaluated the building administrators. Dr. Moore responded that principals evaluated assistant principals, and deans of instruction. He noted that the dean of instruction was classified the same as assistant principals. Dr. Crawford stated that Dr. Sconzo also evaluated deans of instruction. Dr. Moore stated that the director of schools evaluated the principal. Mr. Walker asked if the change of the evaluation process for administrators, was part of the negoiated agreement. Dr. Moore responded that the negioated agreement controlled the evaluation process and criteria. He noted that there was a revisiom of section of Article 7 in the contract; however, the report was submitted too late to be implemented this year. Dr. Moore stated that the district was operating from the existing procedure.
Mr. Walker asked how the district actively recruited teachers and employees. Dr. Moore responded that campus visits were made and employers attended out-of-state job fairs. Mrs. Brown noted that the district also hosted job fairs. She stated that there had been a job fair at Southeast and each individual school set up a booth. Participants could talk with administrators to receive information about any of the schools. Mr. Walker asked if the district could offer incentive scholarships to juniors to get them to teach in the Oklahoma City Schools after graduating from college. Dr. Crawford responded that it was difficult to get such a binding contract.
Mrs. Parks asked how successful was the district in recruiting minorities to teach in the Oklahoma City Public Schools. Mrs. Brown responded that there was success in recruiting minority candidates because of the size of the district. She noted that she held seminars, two to three times a year, with a number of universities in Oklahoma. Recruiting out-of-state is more difficult because the district had to build trust, and become familiar to these individuals. Mrs. Brown stated the district hosted a reception several years ago for university people to meet our building principals, as well as administrators, and become acquainted with them. She noted that incentives had been given for early recruitment of candidates. Mrs. Parks asked how many minorities are actually applicants after being exposed to the district. Dr. Moore responded that one major concern would be the availability of applicants in certain areas. He noted that surrounding districts even recruited from us. Mr. Walker asked if surrounding districts tried to recruit our employees. Dr. Moore responded that after new employees received training from us, other district then tried to recruit them.
Mr. Bogle noted that there was no communique addressing the expanded scope of the contract for hiring architechs. He requested that F-05 be brought back to the Board for discussion. Ms. Carter stated that Policy F-05 was used for hiring architechs and engineers; it did not cover amending existing contracts. Mr. Bogle noted that the Board did not want to impede the administrative process; however, the policy needed to be adjusted. He suggested that the Board take formal action to proceed with the planning for a bond issue. Mr. Bogle requested that this be added to the the October 6, 1997 agenda.
Mrs. Parks commented on the 1996-97 statistical profile. She noted that Parks Elementary had been completed and was in our budget for 199597. Although it was completed in 1997, there was no statistics in the profile for Parks Elementary. Mrs. Parks encouraged the Board to make an addition to the profile to include Parks Elementary School. Mrs. Silver stated that there had been a few R.S.V.P.'s to the OSSBA luncheon being held on September 30, at Parks Elementary School. She noted that there had been two letters sent out, and two phone calls made, to remind members of the meeting. She said Board members would have to tell her that night if they were attending. Mrs. Parks stated that she had told Mrs. Silver, and OSSBA, that she was planning to attend, Mrs. Parks asked if she could request an addition to the profile to include Parks Elementary Schools. Dr. Crawford responded that Parks Elementary was not included in the statistical profile because the school was not open during the 1996-97 school year. Mrs. Parks pointed out that there had been information on Parks Elementary since 1995, and she believed it should have been added to the profile. She noted that ommisions, such as this, caused the district to be criticized. 95
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MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997
M-7 Mrs. Parks stated that although test scores could not have been added, all other information, about Parks Elementary, had been on record since 1995. Dr. Crawford stated that he agreed that part of the information could be inserted in the profile; however, not all the information would be accurate. Mrs. Parks said that all information except test scores could be accurately added to the profile. She noted that District 5 would be insulted if Parks Elementary was not added to the profile. Mr, Bogle stated he' felt this was an administrative issue that did not require action from the Board. ADJOURNMENT
There being no further business, the meeting adjourned at 1:31 p.m. The motion for adjournment was made by Kenny Walker and seconded by Michael Carter. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
96
R. #291
ADJOURNMENT 1:31 P.M.
z
738
MINUTES OF THE SPECIAL MEETING OF SEPTEMBER 26, 1997
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Miiyjtei?,, approved
S'^ATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
of
by the , 1997'.
Education
this
â– /I u
day
of
)
I, the undersigned Clerk of the of Education of Independent School p.i-Strict Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of
the --meeting.
^WitnesyS my hand and seal of this School District this a __ ,19 9 7.
Clerk, Oklahoma City
(S EALJ
31
of Education
day
739
Minutes
of the special meeting of
October
i, 1997 M-1
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN SPECIAL SESSION IN THE BOARD ROOM
(CONFERENEE^’
OKLAHOMA,
89
OF
ADMINISTRATION BUILDING, 900 NORTH KLEIN, OCTOBER, 1, 1997,
AT 11:30 A.M.
PRESENT:
Jennifer Puckett, District 2 Terri Silver, District 3 Tom Yeargain, District 7 Michael Carter, District 6
Member Vice President Member Member
ABSENT
Kenny Walker, District 4 Thelma R. Parks, District 5 Ron Bogle, District 1
Member Member President
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Board Clerk; Tammy Carter, Associate Counsel. CALL
T 0
Rosa Lambeth,
CALL TO ORDER
ORDER
Mrs. Terri Silver called the meeting to order at 11:40 a.m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mrs. Thelma Parks arrived at 11:40 a.m., Mr. Kenny Walker arrived at 11:43 a.m., and Mr. Ron Bogle arrived at 11:46 a.m.
Mrs. Terri Silver, District 3 Board Member, gave the invocation and led the pledge of allegiance. SPECIAL
BUSINESS
STAFF PRESENTATIONS 1.
Business Functions . Energy/Education/Energy Management . Fiscal/Physical Items . 1993 Bond Issue Status/Bond Programs . Other
EXECUTIVE MOTION: SECOND:
R. #292 EXECUTIVE SESSION 1:41 P.M.
SESSION
Kenny Walker Terri Silver
MOVE FOR APPROVAL TO RECONVENE IN EXECUTIVE SESSION.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0. The Board went into executive session at 1:41 p.m. Mrs. Puckett left the meeting at 1:41 p.m., and Mr. Bogle left the meeting at 1:45 p.m.
Those in attendance in the executive session were Board Members: Terri Silver, Kenny Walker, Thelma R. Parks, Tom Yeargain, and Michael Carter.
740
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997
M-2 I. #293 RECONVENE IN )PEN SESSION .:47 P.M.
RECONVENE
MOTION: SECOND:
IN
OPEN
SESSION
Michael Carter Kenny Walker
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs Mrs Mr.
Silver, Parks, Yeargain,
MOTION CARRIED 5-0.
aye aye aye
Mr. Mr.
Walker, Carter,
aye aye
The Board reconvened in open session at 1:47 p.m.
DISCUSSION ON BUSINESS FUNCTIONS:
Dr. Crawford stated that part of financial situation of the district, report to the Board,
the presentation concerned the He asked Mr. Kelly to present a
Mr. Kelly reported that October 1st marked the beginning of the budget season. He noted his presentation would touch on some budget issues including expenditures, revenues, and guiding principles of financial management. Mr. Kelly said that he would also be discussing the progress on the bond issue, and then present some fiscal needs that the district had. This would explain current and future budgets, what we were doing now with the bond issue, and our future capacity and limits. Mr. Kelly stated that Dr. Crawford had asked him if there was a funding formula in the state that equalized spending in the school districts, and if this formula was considered the best. Mr. Kelly had responded that the formula had not been challenged in court. Our district had not had as many bond issues as the other surrounding districts, and we had more schools and older buildings to take care of. This had limited our ability, as a district, to adequately take care of our facilities. Dr. Crawford noted that the district had only had two successful bond issues from 1969 to 1993. Mr. Kelly reported on the general financial strategy and maintaining an adequate fund balance, especially for cash flow purposes. The fund balance was needed in July in order to meet payroll. He noted that the fund balance kept the district from borrowing money when no funds are received from the state or property taxes. The district had an approximate eight million on hand in the fund balance to guard against any emergencies. This amount was about five percent of our operating budget and could adequately cover payroll one and one half times. The district was limited to only eight percent that meant the district could go higher or lower due to the various other needs. Mr. Kelly further noted that a bond rating firm rates bond issues for school districts. This rating determines the interest rate on bond issues. In order to determine bond rating, financial analysts look at the overall financial condition of the district.
Mr. Carter asked if the bonding companies knew that the district was limited by state law. Mr. Kelly responded rating information was included when being submitted to them. Mr. Yeargain asked Mr. Kelly to explain cash flow in terms of payroll. Mr. Kelly said if in July wq did not get our state aid, we would use the cash flow to meet payroll. Mrs. Silver asked if districts nationwide were limited to eight percent. Mr. Kelly responded that House Bill 1017 limited our district's fund balance but that other places could be higher. Mr. Kelly stated that he would touch on certain areas and strategies such as funds received on a one-time basis and used for capital expenditures. He pointed out that equity needed to be mentioned and that the district tried to be conservative and consistent in terms of spending tax-payers money. Mr. Kelly reported that ninety-two percent of the budget was tied up in inflexible, fixed, operating expenses. The other eight percent of the budget .included supplies and textbooks. He noted that on revenues, ninety-five percent comes from state aid and property taxes.
741
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997 M-3
Mr. Walker asked where grants fitted into the revenues. Mr. Kelly responded that he was primarily speaking about the general fund operational budget. He stated that the grant budget was about fifteen million and the general budget was approximately one hundred sixty-three million. Mr. Walker asked if it was normal for a school district to have 85% of the budget being used for salaries and benefits. Mr. Kelly explained that some districts could be a little lower, but most school districts operated about the same. Mr. Carter asked if the percentage had remained constant over the last few years. Dr. Crawford noted that the percentage of salaries had gone down due to the reduction in force a few years ago. He stated, however, that he thought it was still a little higher than it should be. Mr. Yeargain stated that the district was rated low in salaries compared to other surrounding districts. Dr. Crawford noted that smaller schools were more economically able to handle salaries. Mr. Kelly presented budget needs which included what the district had to do, wanted to do, and some needs that could or would not occur. Mrs. Parks asked how the Oklahoma City Public School district compared in administrative salaries to surrounding schools. She stated that she would like to have this information, especially since teacher salaries were always compared. Mr. Kelly responded that our district was competitive with other districts.
Mr. Kelly stated that utility costs were constant. He noted that in a few years, there would be another southwest school being built that would have impact on the operating budget. Another point to consider was the House Bill 1017 class-size limit. When House Bill 1017 was put into effect, it cost the district 1.5 million to 2 million dollars in additional teacher salaries. Mrs. Silver asked what the district would do about space. Mr. Kelly responded that was another part of the exemption which allowed that if you were bonded to eighty-five percent capacity, you did not have to meet class-size requirements. He noted that the law did not include anything pertaining to space.
Mr. Kelly stated that demands for more alternative programs would also decrease' our budgets. He stated that the district would always have pressures to maintain competitive salaries and benefits for all employee areas. Expected enrollment growth could cause increases in our budget. In the area of maintenance of new equipment, the district hired two new computer technicians to work with our bond issue computers. Future maintenance employees would be needed to work on the air-conditioning systems that are being installed. Mr. Yeargain stated that the rooftop units would be less expensive to run than the boiler-type units. He asked if there were any statistics on the different units. Dr. Crawford responded that boiler units would be more expensive to run all day than the roof-top units that could be recycled. Mr. Yeargain stated that he would like to see a comparison of the two units on heating. Mrs. Parks said if the district had considered closing or tearing down schools that were 90 years old, then all the money used for maintenance on these old buildings and air-conditioning could be used for repairs on existing structures to make them larger. Mr. Kelly responded that the capital cost to tear down or open new buildings was high. Mrs. Parks stated that the district should consider closing some of the old buildings. Dr. Crawford pointed out that Tulsa had about 1,000 more children than our district and about 12-15 fewer schools. Mr. Yeargain noted that while some schools were close together and some schools were spread out, it seemed that the schools which were spread out were the most crowded. Mrs. Parks asked what the typical enrollment was for elementary schools. Mr. Kelly responded that the enrollment was from 200-750 students. Dr. Crawford noted that only two elementary schools had enrollments of 750 students and two schools had 600 students. Mr. Walker asked if there was an estimate of what it would cost in utilities to air-condition all the schools. Mr. Kelly stated that a committee had been trying to arrive at an estimate. Mr. Kelly stated that re-districting, magnet schools, and eventually enterprise schools would cost the district additional funds. He noted that funds would have to be expended in order to keep current with computer technology. There would be some costs such as fuel and supplies that would be continually increasing.
742
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997
Mr. Kelly stated that funding from property taxes had been increasing approximately two percent in the past five years. However, the major source of the district's funding was received from the state funding formula. The state funding formula was based on students who were economically disadvantaged, in special education, or bilingual students. There will be efforts to change the state funding formula in the next two years. Mrs. Silver commented that she had wondered if we could get state impact aid. Ms. Henry stated that the district had tried to get state impact aid in the past, but did not have enough qualifying students to get to the ten percent even apply for it.
Mrs. Parks asked if the district was getting funds from public housing. She stated that a large number of the district's students live in public housing. Ms. Henry responded that the district did receive approximately $40,000 through an urban housing renewal program on a annual basis. Mr. Bogle commented that he hoped the district would think about looking at traditional, as well as alternative sources for funding. He stated that studies could be made of how other districts received their funding. He also suggested that the Board explore the possibility of becoming a partner with the City, on the comprehensive master plan. Another suggestion was to contact the parks and recreation department concerning providing after-school activities. Mr. Yeargain asked if state law prohibited us from passing a one-penny sales tax. Mr. Bogle responded that the City was authorized to approach the community regarding voting on the tax. Mr. Walker asked that if the community voted on a tax to build a new school, would the City own the property. If so, would the district then have to lease that property from the City. Mr. Bogle commented that the district, with it's great needs, was limited on bonding capacity. Mr. Kelly reported on the formula for next year's budget process. He noted that the state was experiencing a growth in tax revenues which might be beneficial to the district. Many rural districts received large increases in state aid. Mr. Bogle asked how sales tax affected the district's funding. Mr. Kelly responded that the state funding formula comes from the state's revenues and sales tax. Mr. Kelly stated that there were some strategies which could be used to combat the increased budget pressures. The strategies included looking at energy management, grant funding, and developing a strategy to continue to have bond issues. Mr. Kelly reported on the district's bonding capacity. In order to maintain the class size exemption of the bonding capacity, the district would have to bond for 27,175,000 million beyond the 1998-99 school year. Mr. Bogle stated that class size exemption was a major factor that would cost the district 2.1 million in additional salaries. Mr. Yeargain commented that the largest voting district was in the southwest. He noted that the new school would need to be started in order to pass a bond issue. Dr. Crawford noted that the district was getting closer, with the 1993 bond issue, to funding the new school. He stated that almost every suburban district stayed bonded with the 85%, and few were complying with Bill 1017 class size. Mr. Walker stated that he thought that the district could accomplish more by having specific goals and smaller bond issues. Dr. Crawford stated that any bond issue for more than six million dollars a year would incur a tax increase.
Mr. Wolfe presented a discussion on facilities and transportation. He noted there was eighty million dollars dedicated to the facilities, although an additional fourteen million dollars had been set aside to supplement that amount. This ninety-four million would include improvements at eighty-four schools, four stadiums and two new elementary schools. Approximately ten million was budgeted for airconditioning projects, and four million was for projects already completed. He said there was a tremendous amount of management work, including physical work, still to be done on the bond projects. Mr. Wolfe stated that the interior painting projects funded by bond funds were completed. He noted that all but five of the exterior painting projects had been completed. He said that the boiler-chiller system installations were complete in the secondary schools; however, there were still some design problems to be taken care of.
743
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997
11-5 Mr. Wolfe reported that there were thirty-five, single-level elementary school buildings being pursued with the force account labor crews. He noted that there were eight installations completed, twenty-three installations underway, and four on hold. He said that the structural work at Prairie Queen was about 50% completed. Also, the roof work at Hillcrest was about 50% completed. There were asbestos concerns at Oakridge which would delay completion there until late spring or early summer. Mr. Bogle asked if the twenty-three projects would be completed this year. Mr. Wolfe responded that all projects were planned to be completed by August 1998. He noted that Arcadia was on hold because of the discussion on revising the plans with the architects. Mr. Wolfe stated that the roof-top systems at the nine multi-level buildings which were bid in 1997, were nearing completion. He noted that although the time restraints of the contract asked only that the heating be operational by October 15, 1997, there were no other requirements. Mr. Wolfe noted that there were fourteen schools that had not been addressed concerning air-conditioning systems. These schools would be made up of different system types, roof-top or boiler-chiller systems due to the nature of the facility, space, etc.
Mr. Wolfe reported that the district planned to have the construction finished on the air-condition portion of the thirty-five single level schools by the start of school in 1998. He noted that the district would like to expand the forced account crews so that related work could be completed along with the air-conditioning work. Mr. Wolfe stated that a key inspection had taken place at Gatewood and the school was nearing completion. A final inspection was scheduled at King Elementary on October 15, 1997, Dewey Elementary on October 14, and Creston Hills on October 13, 1997. Lee Elementary, Putnam Heights, Shidler, Columbus and Capitol Hill should have heating by October 15, 1997 . Mr. Wolfe said there would be seven change orders in the next Board meeting. Six of the seven change orders were necessary to complete the projects. The other change order included pouring sidewalks while the cement truck was on location. Dr. Crawford pointed out that the change orders did not exceed budget.
Mr. Yeargain stated that some of the schools needed parking lots and the district was talking about sidewalks. Mr. Wolfe noted that the district's goal was to have the fourteen schools air-conditioned by the end of summer of 1998. Mr. Wolfe pointed out the district had to increase project and construction efficiency. He noted that at four years into the bond issue, only thirty-five percent of the projects were finished and at that rate, it would take another six years to finish. He reported that not much parking construction had been completed to date. Dr. Crawford stated that there were not enough funds to do all of the projects. Mr. Bogle noted that it was his understanding that not all the projects left to do were major. He stated that they could be as simple as sidewalks, door repairs, etc.
Mr. Wolfe reported on the project scopes and reassess what would be done at each facility. Final recommendations would be brought to the Board by March, 1998. He noted that the district would like to give the contractors a more fair head start on next year's projects. Mr. Wolfe stated that the district would like contractors to start on the preliminary work when and where feasible. That would be determined by the service center, educational services, and the principal on site. Mrs. Parks asked what was involved in developing construction documents ttiat would take from October until December to complete. Mr. Wolfe noted that it takes time for the architect or engineer to go out to the site to determine existing conditions, to review plans, and to develop his concepts of what system types to use and then gets the bid package. Mr. Bogle asked if the fourteen schools had ever been assigned to professional design firms.
Mr. Wolfe pointed out that all HVAC projects are under contract; however', bond projects such as sidewalks and masonry were never under contract. Plans drawn in 1993-94 were put on hold until we were ready to begin work for ceilings, floors, etc. Those plans do not apply now because they described projects that would not be covered on budget, or projects that did not fit the existing needs at the facilities.
z
744
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997 M-6
Mr. Wolfe stated that the district needed to regroup all projects according to size, or A & E firm. He noted that he would like to see amended contracts brought forth on the fourteen schools. This would be a solution to some of the problems and increase our efficiency. Mr. Walker asked if it meant that one firm would finish all the projects at a particular school. Mr. Wolfe responded that he had met with several large groups of contractors, engineers and principals to let everyone vent questions and concerns and to find the problems. Mr. Yeargain asked if the proposed plan would be affordable. Mr. Wolfe responded that it would be less expensive. Dr. Crawford noted that the district would spend more money on the architect, but less on the construction. Mr. Wolfe pointed out that most of the current plans would have to be re-evaluated.
Mrs. Parks stated that had the Board taken the idea of a project manager seriously, the district would not now be trying to regroup. Mr. Bogle agreed. Mr. Wolfe noted that the district was at a point where the issue could be reconsidered. Mr. Bogle asked if the budget included replacing all the doors or just some doors. Mr. Wolfe stated that when the budget was reassessed, the goal would be to replace doors and most sidewalks. Mr. Bogle asked if the district was going to replace the historical doors at Taft Middle School. Mr. Wolfe pointed out that he had not seen the plans. He noted, however, that he had asked the service center to give the district some idea of budget needs to determine whether the budget was adequate to meet the needs. Several factors were to be considered in replacing doors including suitability in keeping out wind and rain, as well as security. Mr. Bogle stated that the decision was made in 1994 to purchase one door for all buildings. He asked if the district was purchasing one style door for each building regardless of the architectural style. Mr. Wolfe responded that he had not been able to study the plans pertaining to doors; however, the district would center around one or two styles.
Mr. Wolfe noted that the district needed to take some risks or the opportunity would be lost in speeding the projects to near completion. He stated that would require work to be done during the school year even though it could be disruptive or inconvenient to students and staff. He pointed out that the district could accommodate and take measures to minimize the problems, but could not eliminate them. Mrs. Silver pointed out the possibility that teachers incorporating study time on costs, science, etc., during construction, would help students have a better understanding of what was happening.
Mr. Wolfe said one of the problems in dealing with work orders was a system that was not conducive to efficient processing. He noted that preventive maintenance is important on a regular basis. General maintenance is conducted when there is a break-down or a problem, and capital improvements involved choices, depending on funding, scheduling, and priorities. Mr. Wolfe stated that work had been done in the custodial area but it was too early to have results. He pointed out that the lawncare area needed much improvement. Mr. Yeargain said that there were many unoccupied sites and the main complaints were mowing and upkeep of the yards. Mr. Wolfe reported on transportation, the fleet, the impact of redistricting and the on-going audit. He noted that questions concerning the fleet were very significant. There were 267 busses in the fleet and only sixty were actually suitable to be a part of the fleet. He said that the new vehicle budget would allow the district to purchase only nine to ten buses per year. Mr. Wolfe noted that our re-districting plan would not have a significant impact if we go ahead with the proposed plan. He pointed out that the first general departmental audit had been conducted, and the results had been positive. Mr. Wolfe noted that if the early results were positive, than the district would expand the zone maintenance program into six zones. This would allow the district to address the needs and priorities, and to be more responsive to work orders. The district would like to improve planning and management and that called for the reallocation of (PCN's) position control numbers.
745
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997 M-7
Mr. Wolfe said that he would like to separate capital improvements from maintenance. A system should be in place that would identify these improvements and then work orders could be addressed more efficiently. Mrs. Silver noted that would help to pass the bond issue because the need for capital improvements would be clearer. Mr. Wolfe noted that from 1969 to 1985 only two of the bond issues had passed. A decade has passed with no bond issues being proposed or passed. Mr. Wolfe stated that a document was prepared last year to help assess our facility needs. According to the document it would take 75 million to bring the facilities up to liveable and useable standards. Mrs. Silver asked if that figure was beyond what the bond issue would cover. Mr. Wolfe stated that Dr. Smith was reviewing this document to validate and update those figures. He noted that facility needs could amount to 157 million dollars.
Mr. Wolfe commented that there were no plans to combine or consolidate facilities or to sell the annexes. Even minor renovations could cost an average of 34 to 39 million, and replacing 255 annexes could cost 24 to 28 million. If the district spent 20 million in replacing annexes, there would be a great cost in lost flexibility. Mr. Wolfe noted that updating the fleet would lead to expense reduction in operating, maintaining, and improving safety. He noted that the district needed to work with routing software and operators. He said the district should consider some investment in additional vehicle depots to reduce wear and tear, and time, on drivers. It would also be more efficient to cluster magnet school pick-up sites instead of door-to-door pick-up of students.
Mr. Wolfe summarized that the district needed to restructure resources and management to direct these maintenance programs more effectively. He pointed out that it would take an approximate total of 157 to 181 million dollars to meet the identifiable needs of the district. Dr. Crawford said that it would be unrealistic to believe that all proposed projects could be accomplished. EXECUTIVE
MOTION: SECOND:
SESSION
Kenny Walker Terri Silver R. #294 RECONVENE IN EXECUTIVE SESSION
MOVE FOR APPROVAL TO RECONVENE IN EXECUTIVE SESSION.
ROLL
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
Mr. Mr. Mr.
aye aye aye
Walker, Carter, Bogle,
aye aye aye
MOTION CARRIED 6-0. OPEN
MOTION: SECOND:
S E S S I 0 N Mr. Walker Mr. Yeargain
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
MOTION CARRIED 5-0 .
aye aye aye
Mr. Mr,
Walker, Carter,
aye aye
R. #295 APPROVAL TO RECONVENE IN OPEN SESSION
f
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997 M-8
.. #296 BJORNMENT :49 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 1:49 p.m. The motion for adjournment was made by Mr. Walker and seconded by Mr. Yeargain. On roll call, the votes were as follows: Mrs. Silver aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye. THEREUPON THE MEETING WAS ADJOURNED.
747
MINUTES OF THE SPECIAL MEETING OF OCTOBER 1, 1997
M-9 (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Pre’sident
Mip •nyites utes
approved app
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the 1997 .
Board
of
Education
this
cy
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this
Clerk, Oklahoma City B'oard of Education (SEAL)
day
748
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
89
OF
M-1
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER 6, 1997, AT
6:00 P.M.
PRESENT;
President Member Vice President Member Member Member Member
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
ABSENT:
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
TO
CALL TO ORDER
ORDER
Mrs. Terri Silver called the meeting to order at 6:04 p.m.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Yeargain arrived at 6:04, Mr. Bogle arrived at 6:20, and Mrs. Parks arrived at 6:25 p.m.
EXECUTIVE MOTION: SECOND:
SESSION
Mr. Walker Mr. Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, §307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, §307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, §307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, §307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, §307 (B) (1). ROLL CALL
Mrs Mr.
Mr.
MOTION CARRIED
Puckett, Walker, ■Yeargain
4-0.
aye aye aye
Mrs. Mr.
Silver, Carter,
aye aye
The Board went into Executive Session at 6:04 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Michael Carter, Jennifer Puckett, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Board Clerk.
10
R
itTSl
CECUl'IVE SESSION 6:04 P.M.
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997 M-2
IN
OPEN
MOTION: SECOND:
I. #298 LECONVENE IN OPEN SESSION 7:09 P.M,
SESSION
Mrs. Parks Mr. Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs . Mr. Mr. Mr.
MOTION CARRIED 7-0.
Mrs. Mrs . Mr.
aye aye aye aye
Puckett, Walker, Carter, Bogle,
Silver, Parks, Yeargain,
aye aye aye
The Board reconvened in open session at 7 : 09 p.n
Mrs. Terri Silver, District 3 Board member, gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
(NONE)
MINUTES
OF
PREVIOUS
MEETING (S)
Request approval of the minutes of the following meetings; Regular Regular Regular Special
Board Board Board Board
MOTION: SECOND: .. #299 PPROVAL OF INUTES OF JULY 8, 1997, AUGUST , 1997, AUGUST 8, 1997 & AUGUST 0, 1997
Mrs. Mrs.
Meeting, Meeting, Meeting, Meeting,
July 28, 1997 August 4, 1997 August 18, 1997 August 20, 1997
Silver Parks
MOVE FOR APPROVAL OF THE MINUTES OF REGULAR BOARD MEETING, JULY 28, 1997, REGULAR BOARD MEETING OF AUGUST 4, 1997, REGULAR BOARD MEETING OF AUGUST 18, 1997, SPECIAL BOARD MEETING OF AUGUST 20, 1997. ROLL CALL
Mrs . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Mrs. Mr.
Silver, Parks, Yeargain,
aye aye aye
MOTION CARRIED 7-0. CARD RBCOGNITlONE
BOARD RECOGNITIONS 1,
Recognition of the following Webster Middle School students for receiving Merit Awards from the Oklahoma State Fair's Junior Art Exhibition. Ms. Carolyn Ames, Webster Middle School art teacher, will also receive a Merit Award.
Bondeena Chuculate Natalie Emerson Amy Owen
2.
Kim Chung Clinton Fieszel
Recognition of Nicholas Cuadra, Southeast High School student, for being named a 1997 Male State Athlete for the Sooner State Games.
11
750
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-3 BOARD RECOGNITIONS 3.
continued
Recognition of the following JROTC units for receiving "Honor Unit with Distinction" from the United States Army Cadet Command.
Douglass High School Northwest Classen High School 4.
Northeast High School Star Spencer High School
Recognition of Dr. Ron Maxfield, Roosevelt Middle School principal, for being selected as the 1997 recipient of the "Friend of Children" award by the Oklahoma Institute for Child Advocacy.
Mr. Bogle introduced Representative Bill Paulk, who was in the audience CITIZENS comment :
CITIZENS' COMMENTS
Jerrie Reagan, patron, stated that her son had been in the Star School explosion. She noted that, although it had been a long struggle, the district decided on a policy to have licensed, knowledgeable people to work on equipment. She stated not only are there children, but also teachers and support personnel whose lives were at stake. The district would be wrong to continue to hire unlicensed people to work on the equipment. Mary Dinkins, patron, and President of the PTA at Thelma R. Parks Elementary School. Her concern for Thelma R. Parks Elementary was primarily the lack of teachers. There was one Spanish teacher for 364 children. She stated that since Parks Elementary School was to be a magnet school, her concern was the lack of teachers for the special areas. Another concern of hers was in the area of class size, in that there were too many students per teacher. She noted there was not time to give some children special help due to shortage of teachers, especially in Kindergarten. In one class alone there were 51 students for one teacher. She asked the district to consider allocating another early childhood education teacher.
Joseph Quigley, patron, presented information about the needs of gay and lesbian students. He noted a committee was formed to address issues of diversity, however, gay and lesbian needs were not covered. He said by addressing these needs, the district could possibly deter some violence. He also stated that the district could not teach dignity to all children, when a segment of the population was not recognized as having needs. Mike Nalley, patron. President of Orthepedic Bedding in Oklahoma City. He stated that he had bid on the Washington School property and his offer was turned down, although it was the highest bid. He asked that the district reconsider his bid. Bill Paulk, State Representative, stated that he had discussed the BAT agreement with Mr. Yeargain. He pointed out that he was Commissioner of Labor during the Star explosion, and was on the site within minutes of the tradegy. The state fire marshall had the responsibility to investigate; however, because of his background in plumbing, it became his task. He noted that he had to take the water heater and reassemble its parts to determine what had happened. On the report compiled of the tragedy, it had stated, repeatedly, that the maintainence person was not familiar with the equipment being worked on; therefore, it led to a major tragedy. Employees working at that time had passed a test, but were not familiar with the devices being worked on. He stated that a Board member had come to him, and asked what could be done to avoid another tragedy, at which time, he had then described the BAT program. He hoped that if the BAT program was going to be discontinued, the district would replace it with something far superior. Pat Murphy, patron, stated that she was a parent of two children at Star Elementary when the tragedy occured. She noted that even the children who were not hurt physically, they suffered mental anguish. She stated that the district needed to hire licensed people to work on dangerous equipment to avoid future tragedies.
Terry Harris, patron, expressed graditude for the Academic Academy at John Marshall. He stated that test scores were higher, and many students were wanting to be in the Academic Academy. He noted that the Academy was having a positive effect on the community. He recognized some of the students from the academy who were present in the audience. BOARD
MEMBER S'
BUSINESS/COMMENTS
RECOGNITIONS BUSINESS
1.
Recommend approval of amendments to the contract amendment submitted by Mr. Bill Bleakley, General Legal Counsel, for the sale of Foster Estes School site, as previously approved by the Board on September 15, 1997. (Mr. Terry Wolfe)
12
751
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997 M-4 BOARD MEMBERS' BUSINESS/COMMENTS
MOTION: SECOND:
. #300 OVE TO APPROVE MENDMENTS TO THE ONTRACT ADMEND. DBMITTED BY R. BILL BLEAKLEY, OR THE SALE OF OSTER ESTES CHOOL
Mr. Carter Mr. Walker
MOVE TO APPROVE AMENDMENTS TO THE CONTRACT AMENDMENTS SUBMITTED BY MR. BILL BLEAKLEY, FOR THE SALE OF FOSTER ESTES SCHOOL AS PREVIOUSLY APPROVED BY THE BOARD ON SEPTEMBER 15, 1997.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye no
Recommend approval to reject all bids received on September 18, 1997, regarding the sale of the Washington Center property and approval to rebid at a later date. (Mr. Terry Wolfe)
MOTION: SECOND:
. #301
aye aye aye aye
MOTION CARRIED 6 aye, 1 no.
2.
OVE TO REJECT ALL IDS RECEIVED ON EPTEMBER 18, 1997 EGARDING THE ALE OF THE ASHINGTON CENTER ND APPROVAL TO ID AT A LATER ATE
continued
Mr. Walker Mrs. Silver
MOVE TO REJECT ALL BIDS RECEIVED ON SEPTEMBER 18, 1997, REGARDING THE SALE OF THE WASHINGTON CENTER PROPERTY AND APPROVAL TO REBID AT A LATER DATE,
ROLL CALL
Mrs . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs . Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7 -0.
DISCUSSION
Mr. Carter stated that he thought the Washington property was worth more than had been bid. He noted that the property should be kept if the district did not get higher bids .
Mrs. Puckett asked if the property could be split in order to have two bid parcels instead of only one. Dr. Crawford responded that there was a possibility of biding in more than parcel. He stated that the property was appraised at more than the purchase price.
3.
Recommend approval to suspend Board policy G-28: PROFESSIONAL DEVELOPMENT, in order to allow approval of the 1997-98 Professional Development Advisory Committee membership. (Dr. Guy Sconzo)
MOTION: SECOND:
. #302 OVE TO SUSPEND OARD POLICY G:28: ROFESSIONAL EVELOPMENT DVISORY COMMITTEE EMBERSHIP
Mr. Mr.
Carter Walker
MOVE TO SUSPEND BOARD POLICY G-28: PROFESSIONAL DEVELOPMENT TO ALLOW APPROVAL OF THE 1997-98 PROFESSIONAL DEVELOPMENT ADVISORY COMMITTEE MEMBERSHIP.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye
aye
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION
Mrs. Parks asked what the racial composition was of the professional advisory committee. Dr. Sconzo responded that the various groups were chosen entirely from nominations made by different employee groups in the district. He noted that the AFT provided nominations for teacher representatives, the administrator association provided nominations for principal representatives, and support staff nominated the support representatives. Mrs. Parks stated that she did not see representation from all the ethnic groups and felt it should be. Mr. Carter asked if there were any student representatives. Dr. Sconzo replied that there were no student representatives.
13
752
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
BOARD MEMBERS' BUSINESS/COMMENTS 4.
continued
Reading of Board policy B-41: SCHOOL BOARD LEGISLATIVE PROGRAM, as shown on the following pages. (Ms. Tammy Carter)
DISCUSSION Dr. Crawford stated that Ms. Jan Edwards was working with the administrative staff to establish some legislative goals for the upcoming year. Mr. Bogle asked what the practices had been on developing the legislative goals in the district. Ms. Edwards replied that Ms. Rankin would make a presentation of suggested goals, which the Board would debate, and adopt. Mr. Carter asked if Ms. Edwards had any recommendations of how to work toward the goals. Ms. Edwards responded that she had presented some draft legislative priorities for 1998 to the senior staff for review. She noted that the draft would be in the Board packett for the Board meeting of October 20, 1997.
M-5 READING OF BOARD POLICY B:41: SCHOOL BOARD LEGISLATIVE PROGRAM
Mr. Bogle requested that the Board look at affiliated organizations and their legislative goals. He noted these organization might have programs we could also join in with. Ms. Edwards stated that she had a copy of a number of different organizations. Mr. Bogle noted it would even be helpful to identifiy those organizations, and speak with them about the issues that they felt were critical this year. He stated that, during the Retreat, the Board had discussed the desire for an interactive process in developing the goals, to be utilized in more legislative visits, and to receive updates or reports during the legislative session on important issues.
Mrs. Silver commented that she would like to see how the district viewed federal policies. Mrs. Parks stated that she hoped the district would have an open invitation for the legislators to come in, listen to our school Board meetings, and to get some ideas about our needs. Ms. Edwards noted that she was in the process of preparing a legislative information book for the Board. Mr. Bogle asked when the process would be starting to establish legislative goals for the next session. Ms. Edwards responded that information would be in the next Board packet, for the meeting on October 20, 1997. Dr. Crawford stated that administration had been in discussion with the Tulsa Superintendent to consider establishing a Urban District Lobbying Group. He noted that often the rural and urban schools had more interest than surburban schools. Mrs. Parks pointed out that the National School Board Association (NSBA) sent out a monthly bulletin which usually included updates about issues of concern for schools across the nation. 5.
Reading of Board policy F-05: SELECTION OF ARCHITECT/ENGINEER, as shown on the following pages. (Ms. Tammy Carter)
DISCUSSION
Ms. Carter stated that policy F-05 addressed the selection of architects for new projects. Dr. Crawford said if the Board approved putting new language in the policy, then the projects put on hold could be completed. Mr. Walker asked if there were any guidelines on selecting firms. Ms. Carter responded that a selection of firms would be available to choose from. Mr. Walker asked if the amendment was for using a firm that was already working and using them in another area, instead of trying to get another firm. Dr. Crawford responded that there were several architects which the district was using, and could better batch the work with them if the Board would approve modifying their existing contracts. He noted that there had been discussions with these architects and the district would like to have some of them batch various work. He said that if a firm was doing HVAC work, it would make sense to have the same firm coordinate the ceiling work and the floor work on the same facility. Mr. Bogle pointed out that this amendment would enable the district to continue projects without drawing up new contracts. Ms. Carter stated that as the general rule, contract language is what enabled the district to go back and amend contracts by ageement of parties. She noted that she would bring some new language to the Board. Mr. Bogle asked if the issue needed to be addressed by policy, or would it be addressed in contract. Ms. Carter stated that it would be helpful to have some guidelines.
Mrs. Parks asked Ms. Carter to explain the meaning of "relation to contractors". Ms. Carter responded that when we contact a firm, such as A & E, the district needee the firm to be experienced and have good rapport with contractors. Dr. Crawford stated that when the Board started reviewing contracts again for additional work, the district would want architects that get along well with contracting firms to ensure fair bid prices. Ms. Parks noted that it was important to consider hiring engineers and architects that had some past experience in building schools, as well as houses. Dr. Crawford stated that the district would want some of the firm's staff, along with contractors, to work on projects in order to evaluate their work. Mrs. Parks noted that she would like the policy to read "The Board will select a number of qualified architects" rather than "It is the policy of the Board." Mrs. Parks inquired about the meaning of "sufficiency of detail" stated under number three of the policy on selecting architects and engineers. Dr. Crawford responded that the district would want to see some prior work, and ask our advisors to evaluate and determine if the firm's specifications were in order. 6.
Recommend approval of new Board policy 1-52: MAGNET SCHOOLS/PROGRAMS, as shown on the following pages. First reading was at the September 15, 1997, Board meeting. (Ms. Tammy Carter)
14
READING OF BOARD POLICY F-05: SELECTION OF ARCHITECT/ ENGINEER
753
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997 M-6 BOARD MEMBERS' BUSINES S/COMMENTS
MOTION; SECOND:
I. #303
KXriON FAILED >F mW BOARD ’OLICY 1-52: lAGNET SCHOOLS/ ’ROGRAMS
continued
Mrs. Silver Mr. Carter
MOVE TO APPROVE NEW BOARD POLICY 1-52: MAGNET SCHOOLS/PROGRAMS. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION FAILED
Mrs . Silver, Mrs. Parks, Mr. Yeargain,
no aye aye no
aye no no
3 aye, 4 no.
Mr. Bogle requested that this item be brought back for further discussion for the next regular Board meeting.
DISCUSSION
Dr. Sconzo stated that the regulations for magnet schools were developed in consultation with an attorney who worked in the area of magnet schools. He stated that not only was the district trying to follow federal regulations, but also pursuing magnet school grants. Mr. Walker asked how the district would gather information on socioeconomic composition of each magnet school. Dr. Sconzo responded that socioeconomics could be categorized by meeting criteria: one, free meals or, two, reduced meals. This information would be gathered when parents applied for free or reduced meals. Mrs. Silver stated that the district could not have an accurate number of socioeconomic participants, because not all parents applied for this assistance. She noted that a form should be developed to get a more accurate number that could also benefit the district. Mr. Carter asked how many grant writers were currently involved in trying to get grants for magnet schools. Dr. Sconzo responded that there was only one grant program; that was, the federal magnet school assistance grant program.
Mrs. Silver asked how the students were going to be admitted into magnet schools at the elementary level. She asked if this would be done by lottery. Dr. Sconzo responded that the only criteria for elementary schools would be the residency in the school district. That would establish a deadline for parents to apply to magnet school, then final selection could be done by lottery. Mrs. Parks asked what condition would the district have for it to be reasonably impossible to give a student equitable opportunity to attend a magnet school. Dr. Sconzo responded that providing transportation to students residing more than a mile and a half makes it reasonably possible for all students to have equitable access to magnet schools. However, it would not be reasonable if that student had to cross four or five streets to catch a bus to go to a magnet school. Mrs. Parks asked that if parents thought their rights were violated, what kind of written response could a parent expect to receive. Dr. Sconzo said that it would be reasonable to expect that when the district received a written request, effort would be taken to set up a conference within 72 hours. Mrs. Parks asked if this was currently being practiced. Dr. Sconzo responded that the district was not, but needed to be. Mr. Carter asked if the student was not successful in the magnet school, would the student be admitted the next year. Dr. Sconzo responded that there was a provision that enables the administration to not admitt the student if there were academic or behavioral problems. Mr. Walker asked if the elementary schools had any criteria being used at this time or was it mainly residency that determined the school. Dr. Sconzo stated that there were no specific entrance criteria, but there were some qualifications to be considered. He noted that elementary and secondary school acceptance would be determined by lottery. At the elementary level, there may be no admissions criteria; however, at the secondary level, there would be admissions criteria such as the ability to be successful in one of the programs.
Dr. Sconzo noted, by example, if one hundred students applied and there were fifty students eligible, but only thirty spots were available in the program, than all fifty student's would be drawn from a lottery for acceptance. Dr. Crawford stated that this practice would put the district on solid legal ground. Ms. Carter stated that the district had an attorney assisting with puttingtogether this concept. Mrs. Puckett asked if these new procedures would completely alter the current practices of the district. Dr. Sconzo responded that it would change magnet school admissions significantly. Mrs. Puckett stated that she believed magnet schools had no boundaries. Mrs. Parks asked for clarification on the statement which read that students could apply to four magnet schools. Dr. Sconzo responded that a parent or student had a choice of applying to more than one magnet school. Mrs. Silver asked what would happen to a sibling of a student attending a magnet school. Dr. Sconzo stated that if a sibling would be admitted, then the lottery would then be used to select the other students. Mrs. Silver asked how the district would limit the number of students from different ethnic groups at each school. Dr. Sconzo responded that the idea of magnet school is to create more diverse schools. There is language in the policy to allow the superintendent the option to keep magnet schools from becoming racially isolated.
Mr. Walker asked Dr. Sconzo to explain the transportation statement in the regulations. He asked if these regulations were different than the current practice. Dr. Sconzo commented that there would be community pick up points, at more central locations, where students would go to be transported to the magnet schools. Mr. Bogle asked if the policy would change for out-of-district students wanting to attend magnet schools. Dr. Sconzo responded that the policy would not change in regards to out-ofdistrict students, providing the students had a legal transfer. An eligible student that was in the district would have first choice.
15
754
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997 M-7 BOARD MEMBERS' BUSINESS/COMMENTS
continued
Dr. Sconzo stated that the magnet program, school within-a-school, should be set up in racially isolated schools; therefore, the students to be admitted would have to be more diverse, Mr. Bogle asked if enterprise schools could be considered magnet schools. Dr. Sconzo responded that an enterprise school could function as a magnet school. Mrs. Silver noted that one elementary school offered classes to all students and asked if that would change. Dr. Sconzo responded that the four elementary schools had magnet programs within those schools which do serve all the children who attend these schools.
Mr. Bogle asked about the deadline for applying for magnet school grants. Dr. Sconzo responded that the RFP will come out in January, and there would be a March deadline. A draft application would be brought to the Board for review in December. Mr. Bogle asked that once passed, would this policy be implemented in the fall of 1998 . He also asked when the district would receive the outcome of the decision. Dr. Sconzo responded that the decision would not be determined before June of 1998. Mr. Bogle asked if Dr. Sconzo knew the size of the grant that could be awarded. Dr. Sconzo responded that the funding would be a maximum of 12 million dollars over three years. Five minute recess requested by Mr. Bogle at 9:35 p.m. and reconvened at 9:43 p.m. COMMENTS
Mr. Bogle commented that class size continued to be controversial in certain areas of the community. He stated that he was interested in obtaining some analysis of our current class-size ranges. He also requested information on how the district accomodated the larger classes, especially at the lower elementary level. Mr. Bogle asked what strategies and efforts were in place to have P.T.A. at all schools. He noted that in the goals and vision and mission, the district talks about becoming a part of the community. He asked that the superintendent explore the possibility of the district participating with the City in developing the metropolitan comprehensive master plan. It would be beneficial to the district, the City, and the community if we strived to plan for the future together, Mr. Bogle encouraged Dr. Crawford to explore the option and present it to the Board for a discussion item. , He noted that another goal was to encourage a culture in our district which would exhibit respect for others, and we should practice this daily. Mr. Bogle said the district should exhibit that we are here to respond to patron concerns and needs. He said that the district needs to create an environment that exhibits respect for others. Mr. Bogle requested that the district look into the possibility of having parents of the north middle school amend the proposal to be in Burbank for the first couple of years so that Sunset would be given a little more time. He noted that this would not compromise the middle school proposal, but it gives special care more time to relocate.
Mrs. Parks recognized and commended the PTA from Parks Elementary for expressing their concerns for the school. She noted that there was a request for a student handbook for Parks Elementary. Mrs. Parks stated that she had attended the OCMABSE conference last week. She said the theme was "Character Education Strategies for Building Winners." She said that the district would be proud of the Nichols Hills student who gave the introduction and greeting. Mrs. Parks further noted that all schools should be members of the OCMABSE program,
Mrs. Parks stated that the Oklahoma State Regency for High Education has a scholarship program for ninth and tenth grade students . She noted that the district did not have many participants applying for the scholarship. She urged the district take advantage of this scholarship program.
16
755
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
B-41
900 NORTH Kl.ElN, OKl.AllOMzX CITY, OK 73106
j
"Establishing Excellence"
ADOPTED:
12-17-79 REVISED: 9-12-94
SCHOOL BOARD LEGISLATIVE PROGRAM
The Board must operate within the bounds of state and federal law affecting public education.
If the Board is to meet its respon-
sibilities it must work vigorously for the passage of desirable
legislation and for the repeal or modification of unsatisfactory existing laws. A.
Therefore, the Board will:
Develop an annual legislative program through conferen-
ces
with
the
State
and
National
School
Boards
Associations and the Council of Great City Schools; B.
When
appropriate,
legislative
work
objectives
for
the
through
achievement these
of
common
associations
and
with other concerned groups; and
C.
Seek representation of its position on pending legisla-
tion with appropriate state and federal legislators and legislative committees.
-4
141
17
756
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
BOARD MEMBERS' COMMENTS/BUSINESS
M-9
(Continued)
OKLAHOMA CITY PUBLIC SCHOOLS
F-05
POLICY:
900 NORTH KLEIN. OKLAHOMA CITY, OK 73106
"Establishing Excellence�
ADOPTED: 12-17-79
5-8-95
REVISED:
SELECTION OF ARCHITECT/ENGINEER
It
the policy of the Board
is
architects building
engineers
and/or and/or
renovation
to
to
select a number of qualified
be
projects
assigned
for
to
the
major
various
in
district.
selecting the firms the following criteria will be considered:
1.
including that of partners and
Training and experience,
associates, either with the district or elsewhere; 2.
Planning ability and promptness;
3.
Specification
writing,
and
accuracy,
,
sufficiency
of
detail; 4.
Design, appearance, and utility;
5.
Effectiveness of job inspection;
6.
Relation with contractors;
7.
Experience with government agencies;
8.
(Current volume of work;
9.
Quality of consultants;
10.
Recent school building projects; and
11.
Staff of the firm.
Fees shall be set by consultation with the selected firm. From
time
to
time
the
Board
also
qualified architects and/or engineers and/or
renovation
projects
and
employs
Lesser
defined as those which cost $500,000.00 or less.
18
services
of
for other lesser building
studies.
142
the
projects
are
These projects. 1 of 2
757
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997 M-10 BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
as identified by the superintendent,
shall have firms chosen by
the staff after solicitation of interest being sent to a selected group of firms .with expertise in the area of the project task.
The
solicitation of
structure..
interest will
also
request
a
proposed
fee
Firms chosen by the staff will be recommended to the
Board for approval.
2 of 2 (F-05)
143
19
758
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-ll BOARD MEMBERS' COMMENTS/BUSINESS
(Continued)
9-22-97 • OKLAHOMA CITY PUBLIC SCHOOLS
900 north
(Silver - 2) (NEW)
1-52
POLICY:
KLEIN, OKI.AHOMA CITY, OK 73106
"Establishing Excellence”
REVISED;
ADOPTED:
MAGNET SCHOOLS/PROGRAMS RECQ^a-tENDED NEW POLICY
The Oklahoma City Board of Education provides quality educational
opportunities
educational
for
every
student's
environment,
characteristics.
individual
regardless
of
success
their
in
an
background
The Board of Education encourages all parents to
play an active role
in their children's education by providing
parents and students increased educational choices in the public
schools.
The Board of Education provides
educational
programs
which promote an understanding of diversity and the positive tenets . of our democracy so that students may be successful citizens in our
pluralistic
In
society.
the
Oklahoma
City
diversity is broadly defined to include; gender,
Public
Schools,
racial or ethnic
background, socioeconomic circumstances, unique language needs or abilities,
and exceptional or special educational needs.
To the
extent reasonably possible, all children will be given an equitable opportunity to attend magnet schools/programs. The
Oklahoma
programs as
City Board
one tool
of
Education
supports
for achieving these goals,
magnet
schools/
because magnet
schools/programs:
_____ 144
20
1 of 2
759
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997 M-12 BOARD MEMBERS' COMMENTS/BUSINESS
1.
(Continued)
Promote educational excellence and offer students with
different .interests,
talents
and
aptitudes
distinct
choices that may enhance their educational success. 2.
Develop innovative instructional practices and promote systemic reform.
3.
Promote
diversity
within
limited to the prevention,
schools,
including
but
not
reduction or elimination of
minority group isolation.
145
21
2 of 2 (1-52)
760
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-13
LEGAL REPORT
Ms. Carter stated that she had an update on the status of the litigations in the Price-Curtis vs. Oklahoma City Public Schools, and Stewart vs. Oklahoma City Public Schools. She noted that the Price-Curtis case was presently in the Tenth Circuit Court of Appeals in Denver. Ms. Carter stated that she had received a notice from the clerk indicating that oral arguments had been scheduled for November 19, 1997. She said that she had talked with Dr. Crawford to set the matter down for discussion in Executive Session in order to respond to any questions and provide the Board with additional information.
LEGAL REPORT
Ms. Carter stated that a hearing was held before Judge Blevins of the District Court of Oklahoma County. She noted that, at that time. Judge Blevins advised her that a jury trial had been scheduled on November 17, 1997. She further stated that at that time, she would bring additional information to executive session.
SUPERINTENDENT'S 1.
REPORT
Recommend approval to retain the Independent Insurance Agents Association for services regarding the purchase of District property, liability, and fleet insurance. (Mr. Nick Kelly)
MOTION; SECOND:
Mr. Carter Mr. Walker
MOVE TO APPROVE TO RETAIN THE INDEPENDENT INSURANCE AGENTS ASSOCIATION FOR SERVICES REGARDING PURCHASING OF DISTRICT PROPERTY, LIABILITY, AND FLEET INSURANCE. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION PASSED
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye aye
aye aye no
6 aye, 1 no.
DISCUSSION
R. #304 MOVE TO APPROVE TO RETAIN THE INDEPENDENT INSURANCE AGENTS ASSOCIATION FOR SERVICES REGARDING PURCHASING OF DISTRICT PROPERTY LIABILITY & FLEET INSURANCE
Mr. Yeargain stated that Capitol Hill school had been flood damaged and the insurance would not cover it. Then the school had a fire, which the insurance covered, but nothing had been done to the school. He stated that an insurance company should get something accomplished if the district was going to pay these high premiums. Dr. Crawford noted that, if necessary, the district could present the Board with different deductible schedules and analysis on costs using the present system of procurement. Mr. Yeargain stated that he thought the district could acquire a less expensive insurance. Mr. Walker said that he would like to retain the current insurance due to the enormous responsibility and amount of time it takes to look at all the different insurance companies, then selecting the ones most beneficial to the district.
Discussion regarding BAT (Bureau of Apprenticeship Training) Program Moore)
(Dr. Vern
Dr. Crawford stated that the BAT training had been discussed by the Board for the last several weeks. He noted that two years ago, the district changed the policy on the training process. He noted that the district had been successful in implementing the policy to ensure students and faculty were safe regarding the handling of our "hot" items.
Mr. Yeargain asked why the pipe fitters were not on the agenda. Dr. Moore said that he did not believe they were listed with the presentation on the superintendent's report. Mr. Yeargain noted that he had asked that the presentation not to be onesided; however, all he could see was administrators on the agenda. Dr. Crawford responded that the pipe fitters were informed that they could come address this issue in Citizen's Comments. Mr. Yeargain asked if he could ask questions during Citizen's Comments. Dr. Crawford responded that it was not allowed in our policy. Mr. Bogle noted that he recalled it was on the agenda because Board members felt uninformed about the Bureau of Apprenticeship Training. The superintendent was asked to present more information on the BAT agreement. Dr. Moore reported that Mr. Sam Bogle had outlined the history, and selection process of the BAT program. Dr. Moore noted that he would address some of the concerns of the Board relating to the involvement of surrounding districts. Dr. Moore stated that the district was in compliance with the State of Oklahoma guidelines, which relate to state licensing. The district made sure all employees met the State guidelines. The maintainence department had reported that it was committed to making sure all employees were trained in the areas of "hot items".
u
22
DISCUSSION REGARDING BAT PROGRAM
761
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997 M-14 ; SUPERINTENDENT'S REPORT
continued
Dr. Moore stated that with the allocations of funds, the training can continue. He noted that in a survey with Putnam City, Edmond, Mid-Del, Norman and Moore School districts, that all these districts had the same licensing requirements. Dr. Moore explained one of the main concerns the district had was trained apprentices. The district could hire in at the apprentice level so that we can provide training to then become journeymen. The district had 35 employees certified in the BAT area, plus the journeymen and individuals who are not BAT. These are the individuals that are responsible for conducting any kind of service to any of the "hot" items. He noted that the district would not have anyone that is not qualified in those areas, and the apprentices do not have the responsibility of working in those areas. Mr. Yeargain stated that when it was put in place in December of 1995, the district was assured that the city, state, and federal regulations would cover this. That included city codes, state codes, and federal codes. Dr. Moore said it was not our intention to violate codes and he believed we had the appropriate individuals. Mr. Yeargain commented that the Board was assured that there would be no violations if the BAT agreement was discontinued. He noted that he had been to a lot of locations with many code violations
Dr. Crawford stated that the district Jhad an inspector, and consultants, to analyze the work. He noted that he had seen city inspectors spending a lot of time observing the work, and he believed the district would be quickly apprised of any code violations. Mr. Yeargain reported that there were many code violations and he had pictures to verify his statements. He referred to a picture of a gas line at Fillmore School that was not painted a protective color. The gas line was not secured, and only supported by wooden blocks. He said the second picture showed no expansion joints on a gas line that avoided buckling pipe or dislocation roof-top units. The gas line was not secured to the building by pitchpockets, blocks, or rollers. He noted that these were all violations. A third picture showed a gas line that did not have a driplag at the roof-top unit curb, or on the curb as specified. A roof-top unit was not properly spaced to prevent gas fumes and exhaust from entering from adjacent air intakes. The fourth picture displayed a rooftop unit that was connected to lumber, not a building. There was no flexible connection from the roof-top unit to the ductwork, and metal ductwork was connected, but not caulked. The last picture showed grills setting on the light-gauge metal wall studs. Mr. Yeargain explained that light-guage metal wall studs were made of tin that holds up sheetrock. He noted that there were children in these classrooms with only metal studs holding the grills up. Mrs. Puckett asked where Mr. Yeargain obtained the pictures and determined these were violations. Mr. Yeargain responded that he had taken Mr. Mike Liston, Instructor; Mr. Lund, Instructor; and Mr. Paulk, State Labor Commissioner; Mr. Al Lindly, and Mr. Keith Leftwich, to vist these schools. He noted that these instructors pointed out violations. He stated that the air-conditioning work ought to cease until violations were straightened out.
Mrs. Puckett asked if this was a workmanship issue, or was this an issue of inspectors who are not identifying problems. Mr. Yeargain responded that he was confused that the inspector would come in and look at these violations and pass them. Dr. Moore noted that there were areas which met the inspectors requirements. Mr. Bogle asked Mr. Yeargain if these concerns had been presented to the administration prior to the meeting. Mr. Yeargain replied that he had not presented these concerns until now. Mr. Bogle requested that a copy be provided to the administration to give them an opportunity to respond.
Mr. Bogle stated that these concerns had been brought forward and the Board had an obligation to pass these concerns to the administration to give them an opportunity to respond. Mr. Bogle asked Dr. Crawford if there was a reasonable timeframe to study these concerns, and to provide a response to the Board. Dr. Crawford stated that by the next Board meeting there would be information on these concerns. Mr. Bogle said that in order to achieve a resolution, passing these serious concerns to the superintendent would be in order. Mr. Carter expressed concern that the district would get in such a hurry to appease the public by air-conditioning these schools, and they could be lowering their standards in how they install some of these units. Mr. Yeargain noted that he did not want to abandon roof-top units in favor of boiler units; however, the unit needs to be installed improperly. Mr. Bogle asked Mr. Yeargain if his information was documented.
Dr. Moore discussed other aspects of the BAT agreement. He noted that the district had three employees that were going through code training at Oklahoma State Tech. His concern was for budget funds, which was something to consider when setting up training programs. He noted that the BAT training was not a requirement for the licensing; however, there are individuals in the apprentice category that the district was seeking to provide more training for.
Mr. Yeargain reported that in all the six schools he visited, there had not been one journeyman certified to watch over these projects. Dr. Crawford stated that he had been out to the schools a lot, and found journeymen working with the installation projects. He noted that when the city inspector did his inspection, there was alway a journeyman doing the work. Dr. Crawford further stated that our policy did not allow apprentices to do the work; however, it allowed apprentices to assist a journeyman. Mr. Walker asked if all the people the district hired were licensed by the state, and the city. Dr. Crawford responded that was true unless they were an apprentice. Dr. Moore stated that everyone would be required to have it, and that there were certain levels of the license. He noted that the individual must be able to show that they were going to spend time working with the journeyman.
23
762
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
SUPERINTENDENT'S REPORT
continued
Dr. Crawford noted the district was not opposed to the BAT training. He stated that the BAT was an excellent training process; however, the district was simply asking the Board not to make us have all of our employees trained with the BAT process. For one thing, it was escalating the budget tremendously; and secondly, it was hampering who was hired. Mr. Yeargain noted that there was no way to train journeymen or apprentices in a program that is put on hold. Dr. Crawford reported that a structural engineer, city inspector, our own engineers and architechs, and hired consultants looked at the projects and they had all passed the test. He said that there was one citation accusing the district about not having a pitchpan. but a pitchpan was not necessary if a slide was on the roof. Therefore, slides were put on the roof to place those blocks on. So, it is just as good as the pitchpan. Mr. Yeargain noted that he had seen units run through the ceilings, and sitting on the girders. Two-by-fours were on the inside. They were put together with ten-penny nails. Dr. Crawford noted that the district used lumber which was treated and had a different appearance. Mr. Walker stated that he wondered if the BAT agreement would guarantee good work. Mr. Bogle stated safety was one of the biggest concerns. He noted that the district should be concerned about the safety of the children and would never put children in situations where their safety was compromised. That is the district's philosophy and belief: to create programs to ensure their safety.
3.
Presentation and Discussion of District Strategic Plan
(Dr. Guy Sconzo)
Dr. Sconzo reported on the process of monitoring the strategic plan on a quarterly basis. Mr. Carter asked if the required reading list for students would be monitored through English classes. Dr. Sconzo responded that the monitoring could be through literature classes; however, it involved more than just literature books. Mr. Carter asked how many books were on the reading list. Dr. Sconzo responded that there were from 100 to 150 books.
PRESENTATION AND DISCUSSION OF DISTRICT STRATEGIC PLAN
Mr. Bogle asked what percentage of third grade students would be reading above the 50th percentile by May 1998. Dr. Sconzo responded that 50% of third graders would be reading at or above third grade level nationally. Mr. Bogle asked if 50% of third graders achieved this objective than the other 50% would be reading below average. He asked if the district should be conplacent if we only achieved 50% on or above level. Mr. Bogle asked if the students below average would be monitored to set subgoals, Dr. Sconzo stated that all appropriate interventions would be followed. He noted that a variety of programs had been put in place to help those students with difficulties. Dr. Sconzo reported that the state tested grades were the third, seventh, and eleventh grade. At the sixth and ninth grade level, the district administered the ITBS, but was not required by the state. Mr. Carter asked what was the highest percentile in reading in the district. Dr. Sconzo responded the highest percentile was 65% in the elementary level. The district had not reached the 50% percentile in the middle and high school level. 4.
Optional High School Reassignments.
(Dr. George Kimball)
Dr. Kimball reported on reassignments of Pierce, Rockwood, Heronville and Rancho Village, He stated that the objective of reassignments was balancing the proximity and population of the high schools. He noted that the district did not want to overcrowd one high school and underutilize the other school.
Dr. Kimball stated that Pierce and Rancho Village were small elementary schools, with Heronville and Rockwood being the larger elementary schools. Grant would be overcrowed if assigned Rockwood or Heronville since they are the two larger elementary schools. However, Rancho Village or Pierce could be assigned to Grant without a huge impact. Mr. Yeargain questioned whether the district was following the neighborhood school idea. Mr. Carter noted that as many, of the students at Rancho Village were special education or handicapped students, they would not be able to access Capitol Hill as easily as other high schools. He asked if this would be taken into consideration when looking at assignments. Dr. Kimball responded that when projecting the high school age students, the district based that on where they live.
Mrs. Silver stated that if Heronville and Rancho Village were assigned to Grant, they will all ride a bus. We would have to provide transportation. However, if Heronville went to Capitol Hill, the district would not have to provide transportation. Dr. Kimball noted that in the original plan, Heronville and Rancho Village were assigned to the Capitol Hill attendance area. Rancho Village was equal distrance between Capitol Hill and Grant. Dr. Kimball said that the only changes included the four elementary schools. Pierce, Rockwood, Heronville and Rancho Village are all assigned to Capitol Hill, Mr. Carter asked if Grant's attendance area was to accept Pierce, and Heronville attend Capitol Hill, what would that do to the enrollment at both schools. Dr. Kimball responded that Grant could accomodate Pierce and Rancho Village, and would not be severely overcrowded. Remarks
24
DISCUSSION ON OPTIONAL HIGH SCHOOL REASSIGNMENTS
z
763
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-16
T " U H C "H.A SIN G“ JS'N D
G E N E R A L
BUSIN E S S
NOTE; Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered. 1.
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A-R)
MOTION: SECOND;
L # 305 WVE TO APPROVE ’DRCHASING AND JENERAL BUSINESS [TENS A-R WITH [TEM D & H JITHDRAWN FROM CONSIDERATION JITH ITEM B TO iE VOTED ON JEPARATELY
Mr. Walker Mrs. Silver
MOVE TO APPROVE THE PURCHASING AND GENERAL BUSINESS ITEMS A-R WITH ITEM D AND H BE WITHDRAWN FROM CONSIDERATION WITH ITEM B TO BE VOTED ON SEPARATELY.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION PASSED
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
6 - 0
Note: Mr. Carter was not seated at the time of the vote, but returned imm< after the vote.
VOTE ON ITEM B
ROLL CALL
Mrs . Mr. Mr. Mr.
MOTION PASSED
A.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no aye
aye aye aye
6 aye, 1 no.
Recommend approval of the following individuals for 1997-98 membership on the District Professional Development Advisory Committee. (Dr. Guy Sconzo) Teachers
Lee Ava Gooch, Madison Elementary School Kristine Dougherty, Stonegate Elementary School Rita Gray Martin, Stand Watie Elementary School Emma Kay Byrd, Capitol Hill Elementary School Yvonne Zitterkob, Roosevelt Middle School Beth Wilkinson, Mark Twain Elementary School Dee Pox, Taft Middle School Dawn Autaubo, Dewey Elementary School David Miller, Northeast High School Ron King, Northwest Classen High School Stephanie Lavender, Westwood Elementary School Kay Bradford, Jefferson Middle School Alternates
Ruth Nichols, Capitol Hill Elementary School Dawn Danker, Westwood Elementary School Rick Lane, Harding Middle School Janie Miller, Rockwood Elementary School Eileen McRoy, Dewey Elementary School Lena Lawson, Longfellow Elementary School Building Administrators Carolyn Hickman, Jefferson Middle School Robert Brown, Parker/Arcadia Elementary Schools Pat Borelli, Roosevelt/Classen Schools Ilene Marshall, Lee Elementary School
25
764
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
-pURUHAUTNGTCNir-GENEE3Slr-BUSTNES-S-- COTrtrtirCTBd--------------------------------------------
M-17
Alternates Carol Betty, Nichols Hills Elementary School Robert Shelly, Southeast High School
Support Personnel
Shirley Dillard, Putnam Heights Elementary School Marguerite Ford, Northwest Classen High School Alternate
None
Professional/Technical Loretta Roberts, Elementary Schools Alternate
Mary Miller, Secondary Schools
Central Administration Phil Sellars, Special Grant Programs
Alternate Lessie LeSure, Student Services
Patrons Rod Stevens, District 1 Cathy McCarty, District 7
Ex-Officio Gracy Taylor, Professional Development Frank McQuarrie, University of Oklahoma B.
Recommend approval of a contract between Independent School District No. 89 and Ms. Beverly Fentress to provide physical therapy services. Fee of $45/Hr. and $.28/mile for in-district travel to be charged to General Fund Account 000-2135-330-000-0000-000-077. (Dr. Guy Sconzo)
C.
Recommend approval of sub-account code number 970 for "Health Occupations Students of America Club." This club has been mandated by the State Department of Vocational Technical Education. (Mr. Nick Kelly)
ITEM D REMOVED FROM CONSIDERATION BY REQUEST OF DR. CRAWFORD D.
Recommend approval for West Nichols Hills Elementary School to implement a voluntary school uniform code for the 1998-99 school year. (Dr. Guy Sconzo)
E.
Recommend approval to purchase Collegeview Guidance Programs from Collegeview for use in all high schools. This expenditure, in the amount of $24,585.00, is to be charged to General Fund Account 811-421-1000-650390-9570-000-000. (Dr. Guy Sconzo)
F.
Recommend approval of an agreement with Youth Services of Oklahoma for counseling services at Gateway Academy. (A continuation of the agreement for the former Alternative Middle School for last year.) This expenditure in the amount of $44,450 is to be charged to General Fund Account 811-0002122-323-430-0000-530-585. (Dr. Guy Sconzo)
G.
Recommend approval to establish a central activity account for the receipt and deposit of registration fees and donations received for the upcoming Title 1 Showcase conference. (Dr. Guy Sconzo)
ITEM H REMOVED FROM CONSIDERATION BY REQUEST OF DR. CRAWFORD H.
Recommend approval to employ Dr. David Lerch as a Magnet School Grant consultant. This expenditure in the amount of $15,000 is to be charged to General Fund Account 811-000-2200-320-000-0000-000-012. (Dr. Guy Sconzo)
I.
Recommend approval to purchase a high cube one ton van for use by Child Nutrition Services Satellite Program from Boyd Chevrolet, Inc., who submitted the low quotation in the total amount of $24,344. Five (5) quotations were mailed and two (2) returned. This expenditure is to be charged to Child Nutrition Services. (Mr. David Remy)
26
RECOMMEND APPROVAL OF CONTRACT WITH BEVERLY FENTRESS TO PROVIDE PHYSICAL THERAPY
RECOMMEND APPROVE OF SUB-ACCOUNT 97 FOR HEALTH OCCUPATIONS CLUB
RECOMMEND APPROVA TO PURCHASE COLLEGEVIEW GUIDANCE PROGRAMS RECOMMEND APPROVE OF AGREEMENT WITE YOUTH SERVICES FOR COUNSELING AT GATEWAY
RECOMMENT APPROVE TO ESTABLISH A CENTRAL ACTIVITY ACCOUNT
RECOMMEND APPROVA TO PURCHASE A HIGH CUBE ONE TOh VAN FOR CHILD NUTRITIOIN SERVIC SATELITE PROGRAM
765
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-18. ECOMMEND APPROVAL 0 PURCHASE ONVECTION TEAMERS FROM SWALT RESTAURANT UPPLY ECOMMEND APPROVAL 0 PURCHASE LECTRONIC ET.EPHOWE REPAIR UPPLIES
ECOMMEND APPROVAL F CHANGE ORDER 1 METRO MECHANICAjL
PURCHASING AND GENERAL BUSINESS (dontinued)
J.
Recommend approval to purchase convection steamers for use by various school cafeterias from Oswalt Restaurant Supply, who submitted the low quotation in the total amount of $106,208. Seven (7) quotations were mailed and three (3) returned. This expenditure is to be charged to Child Nutrition Services. (Mr. David Remy)
K.
Recommend approval to purchase electronic telephone repair supplies for use by Service Center Operations (Maintenance Department) from Graybar Electric Company, Incorporated, who submitted the low quotations in the total amount of $13,098.70. Nine (9) quotations mailed and three (3) were returned. This expenditure is to be charged to General Fund Account 811000-2620-610-00-0000-000-051. (Mr. Terry Wolfe)
(ITEMS L - R RELATE TO BOND ISSUE PROJECTS)
L.
APITOL mixL ELEM
Recommend approval of Change Order #1, resulting in an increase in the amount of $5,211.07, for the contract with Metro Mechanical Contractors, Inc., for the HVAC project at Capitol Hill Elementary School. This change order is necessary to allow for modifications in the electrical service entrance design to comply with Oklahoma City electrical codes. (Mr. Terry Wolfe) Original Contract Sum Net Change on C.O. #1 Total Adjusted Contract Price
$ 1,040,000.00 5,211.07 $ 1,045,211.07
HVAC Project Budget
$ 1,348,228.00
This expenditure, in the amount of $5,211.07, is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-166.
ECOMMEND APPROVAL IF CHANGE ORDER 1 WESTFAHL ONSTRUCTION
M.
OUJMBDS ELEM.
Recommend approval of Change Order #1, resulting in an increase in the amount of $10,837.83, for the contract with Westfahl Construction, Inc., for the HVAC project at Columbus Elementary School. This change order is necessary to provide for the addition of electrical shunt trip breakers to comply with code and to provide trenching for underground electrical service. (Mr. Terry Wolfe) Original Contract Sum Net Change on C.O. #1 Total Adjusted Contract Price
$ 397,000.00 10,837.83 $ 407,837.83
HVAC Proj ect Budget
$ 465,392.00
This expenditure, in the amount of $10,837.83, is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-160.
ECOMMEND APPROVAI IF CHANGE ORDER 1 METRO IBCHANICAL AT :RESTON HIII5
N.
Recommend approval of Change Order #1, resulting in an increase in the amount of $7,941.82, for the contract with Metro Mechanical Contractors, Inc., for the HVAC project at Creston Hills Elementary School. This change order is necessary to allow for the enclosure of vertical duct work and the relocation of 23 existing electrical conduits. (Mr. Terry Wolfe) Original Contract Sum Net Change on C.O. #1 Total Adjusted Contract Price
$ 325,000.00 7,941.82 $ 332,941.82
HVAC Proj ect Budget
$ 368,806.00
This expenditure, in the amount of $7,941.82, is to be charged to Bond Fund Account 831-105-4700-450-000-0000-000-170. ECOMMEND APPROVAI.
)F CHANGE ORDER f3 WITH AIR:ONDITIONING lERVICE AT )EWEY ET.PMENTARY
O.
Recommend approval of Change Order #3, resulting in an increase in the amount of $400, for the contract with Air Conditioning Service, Inc., for the HVAC project at Dewey Elementary School. This change order is necessary to allow for the modification of electrical service to one HVAC unit. (Mr. Terry Wolfe) Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.O. #3 Total Adjusted Contract Price
$ 241,000.00 9,949.00 $ 250,949.00 400.00 $ 251,349.00
HVAC Project Budget
$ 278,911.00
This expenditure, in the amount of $400, Account 831-105-4700-450-0000-000-185.
ECOMMEND APPROVAL )F CHANGE ORDER f2 WITH MCNITT CONSTRUCTION AT iATEWOOD ELEM.
is to be charged to Bond Fund
Recommend approval of Change Order #2, resulting in an increase in the amount of $2,137, for the contract with K.J. McNitt Construction, Inc., for the HVAC project at Gatewood Elementary School. This change order is necessary to allow for the removal and replacement of approximately 34 linear feet of existing sidewalk. (Mr. Terry Wolfe)
27
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-19:
"PURCHASING ANU GENERAL BUSINESS--('CUir&tHXrgdt-
Original Contract Sum Previous Change Order Amounts Current Contract Sum Net Change on C.O. #2 Total Adjusted Contract Price
$ 287,000.00 14,390â– 00 301,390.00 2,137â– 00 $ 303,527.00 $ 420,649.00 $ 2,909.00
HVAC Project Budget Sidewalk Project Budget
This expenditure, in the amount of $ 2,137, is to be charged to Bond Fund Account 831-111-4 700-45 0-000-0000-000-240 .
Recommend approval of Change Order #1, resulting in an increase in the amount of $6,319, for the contract with Associated Mechanical, Inc., for the HVAC project at Lee Elementary School. This change order is necessary to allow for modifications in existing electrical conduits and fixtures to accommodate new duct work and heaters. (Mr. Terry Wolfe) Original Contract Sum Net Change on C.O. #1 Total Adjusted Contract Price
$ 461,286.00 6,319.00 $ 467,605.00
HVAC Project Budget
$ 704,710.00
This expenditure, in the amount of $2,137, is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-295.
Recommend approval of Change Order #1, resulting in an increase in the amount of $10,758.83, for the contract with Westfahl Construction, Inc., for the HVAC project at Shidler Elementary School. This change order is necessary to provide for the addition of electrical shunt trip breakers to comply with code and to provide trenching for underground electrical services. (Mr. Terry Wolfe) Original Contract Sum Net Change on C.O. #1 Total Adjusted Contract Price
$ 294,500.00 10,758.83 $ 305,258.83
HVAC Proj ect Budget
$ 338,417.00
This expenditure, in the amount of $10,758.83, is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-400. DISCUSSION Mr. Kelly stated that Item C was only a name change in the vocational schools that participated in the vocational program. Mr. Bogle asked if, in Mr. Wolfe's opinion, the change orders were in the acceptable range. Mr. Wolfe responded that there were a total of seven change orders. Six of the seven change orders were for requirements either from omissions from the original plan, or corrections being requested by the city inspector. The seventh change order was for a sidewide at Gatewood which was being recommended as a change order simply to expedite the process of getting the concrete work done while the contractor was available. Mr. Wolfe noted that these orders, if approved, would still be below budget.
Mr. Bogle asked if the district paid for all change orders or do the contractors and consultants ever pay for them. Mr. Wolfe responded that if the district did not agree with the change order, professional firms and contractors were consulted until a satisfactory arrangement was made. Mr. Bogle asked if it was an oversight of the consultant, how did the district handle that. Mr. Wolfe responded that a change order caused by omission is something the district would have needed to pay for if it was in the base plan. Mrs. Parks inquired about what Collegeview in Item E. Dr. Sconzo responded that Collegeview was a software program that contains current college admissions and scholarship information. This software is for all high schools. PERSONNEL
1.-
AND
ENCUMBRANCES
Recommend approval of Personnel and Encumbrances as listed on the following pages.
28
RECOMMEND APPROVAI OF CHANGE ORDER ffl WITH ASSOCIATEI HBCHANICAL AT LJE ELEMENTARY
RECOMMEND APPROVAI OF CHANGE ORDER #1 WITH WESTFAHL AT SHIDLER ELEM.
767 MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-20;
(continued)"
MOTION: SECOND; R. #306 APPROVAL OF PERSONNEL AND ENCUMBRANCES
Mr. Walker Mr. Carter
MOVE TO APPROVE THE PERSONNEL AND ENCUMBRANCES AS LISTED.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION PASSED
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
7-0.
DISCUSSION Mrs. Parks asked why the district needed an adjunct professor for music at Southeast when there was already an instructor there. Dr. Sconzo responded that adjunct teachers were used to teach one class section. These adjunct teachers can teach only 90 hours per semester.
Dr. Crawford stated that adjunct teachers were very profitable to the district. Mrs. Parks asked if there was a regular music teacher at Southeast, and did the adjunct teacher come in a teach a phase of music. Dr. Sconzo responded that there was a regular music teacher Southeast. He noted, however, that the adjunct teacher would teach the seventh class because block teachers only teach six classes. Mrs. Silver asked about the duties of the adjunct arts coordinator at Classen. Sconzo responded that she aided in the preformances and productions at Classen.
Dr.
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed.
11 21 22 23 31
-
General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9715053 to 9715108 and 9803635 to 9804953 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Date
29
768 MINUTES OF THE REGULAR MEETING OF OCTOBER *-6 , 1997
PURCHASING AND GENERAL BUSINESS
continued
CERTIFICATION STATEMENT(S) TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #1, resulting in an increase in the amount of $5,211.02. for the contract with Metro Mechanical Contractors. Inc, in the Board of Education Meeting agenda of October 6, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #1, resulting in an increase in the amount of $10,837.83. for the contract with Westfahl Construction. Inc, in the Board of Education Meeting agenda of October 6, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. Teri^ Date
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #1, resulting in an increase in the amount of $7,941.82, for the contract with Metro Mechanical Contractors. Inc, in the Board of Education Meeting agenda of October 6, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
154
30
M~21.
f
769
MINUTES OF THE REGULAR MEETING OF OCTOBER
6, 1997
M-22:
PURCHASING AND GENERAL BUSINESS
continued
CERTIFICATION STATEMENT(S) TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #1, resulting in an increase in the amount of $10,758.83, for the contract with Westfahl Construction. Inc, in the Board of Education Meeting agenda of October 6, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
__________
'
Mr. Terryjwol^e
..............
Date
CERTIFICATION STATEMENT(S) TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #3, resulting in an increase in the amount of $400, for the contract with Air Conditioning Service, Inc, in the Board of Education Meeting agenda of October 6, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. Terror wdlfe
Date
___
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #2, resulting in an increase in the amount of $2,137. for the contract with K.J. McNitt Construction, Inc, in the Board of Education Meeting agenda of October 6, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. Terr Date
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #1, resulting in an increase in the amount of $6,319, for the contract with Associated Mechanical, Inc, in the Board of Education Meeting agenda of October 6. 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. TerryJworf Date
155
31
770
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
FERBUNNEL ANU.. ENTJUMBRANCES
M-23;
(Continued)
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
PROPESSIONAL-TECHNK:al :
ANNUAL SALARY HOURLY RATE
Ellen Charles
Southeast Adjunct Music Instructor
09/15/97
435/00
$14.75/hr
Robyn Connors
Classen Adjunct Dance Instructor
08/25/97
435/00
14.75/hr
Betsy Davidson
Southeast 08/25/97 Adjunct SS Instructor
435/00
14.75/hr
Mark Davies
Classen Adjunct IB Ethics Instructor
08/25/97
435/00
14.75/hr
Diana Frost
Classen Adjunct Dance Instructor
08/25/97
435/00
14.75/hr
Robin Ingram
Star Spencer Adjunct Dance Instructor
08/25/97
435/00
14.75/hr
Rebecca Oathout
Classen Adjunct Strings Instructor
08/25/97
435/00
14.75/hr
Meghan Prior
Classen Adjunct Jazz/Tap Instructor
08/25/97
435/00
14.75/hr
Leah Riddick
Classen Adjunct Harp Instructor
08/25/97
435/00
14.75/hr
Cecily Welter
Classen Adjunct Physical Education Instructor
08/28/97
435/00
14.75/hr
Dwe Williams
Classen Adjunct Arts Coord
08/25/97
435/00
14.75/hr
09/22/97
745/01
$18,696.00
PROFESSIONAL-TECHNKJAL:
Jorge Domenack
Hispanic American Student Services Bilingual Field Facilitator
158
32
771
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE
ANNUAL SALARY
DATE
STEP/LANE
PROPESSIONAL-TECHNICAL: cont'd
Peggy Forbis
Special Services Physical Therapist
08/19/97
721/14
$35,866.00
Frank Hedges
Computer Technology 09/08/97 PC Support Specialist
720/04
24,630.00
Jeff Herbel
Computer Technology 09/22/97 PC Support Specialist
720/02
23,216.00
Trien Nguyen
Computer Technology 09/08/97 PC Support Specialist
720/05
25,369.00
Ron Olsson
Computer Technology 09/22/97 PC Support Specialist
720/04
24,630.00
Cindy Robinson
Computer Technology 09/22/97 PC Support Specialist
720/03
23,913.00
Kedric Bacy
Capitol High HS 09/02/97 Voc Marketing Teacher
04/03/BA
$25,115.00
Julie Bledsoe
Emerson ABE Teacher
08/25/97
01/06/BA
24,095.00
Amy Brown
Pierce .5 Pre-Kindergarten Teacher
08/19/97
01/04/BA
11,687.50
Roberta Carlyle
Longfellow Pre-School Teacher
08/25/97
01/06/BA
24,095.00
Thomas Carmichael
Fine Arts Elementary Travel Visual Art Teacher
08/25/97
01/12/MA
26,870.00
Jennifer Coe
Mark Twain 1st Grade Teacher
08/25/97
01/03/BA
23,170.00
Dana Chappell
Horace Mann 1st Grade Teacher
09/22/97
01/03/MA
24,200.00
Jerraldine Collado Special Services Speech Lang Path
09/08/97
03/03/MA
25,445.00
Edwin Combs
08/19/97
01/03/BA
23,170.00
CERTIFIED:
Star Spencer PE Teacher
159
33
772 MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
CERTIFIED: cont’d
u
ANNUAL SALARY
$25,325.00
Virginia Eichor
Linwood 1st Grade Teacher
09/02/97
01/07/MA
Joe Grubbs
Taft Science Teacher
08/19/97
01/12/BA+
26,050.00
Piper Jones
Westwood 1st Grade Teacher
09/19/97
01/03/BA
23,170.00
Donkor Khalid
Emerson Counselor
09/02/97
016/12/MA
31,445.00
Barbara Luciano
Emerson ABE Teacher
08/27/97
01/15/BA+
27,090.00
Delia Marand
Northeast Foreign Lang Teacher
08/19/97
Ol/ll/DOC
27,385.00
Nichole Mask
Linwood 2nd Grade Teacher
09/02/97
01/03/BA
23,170.00
Karen Montgomery
Classen .5 Computer Teacher
08/19/97
01/03/BA
11,585.00
Kevin Mott
Taft SS Teacher
08/19/97
01/03/BA
23,170.00
Ricky Oliver
Star Spencer ISS Teacher
08/19/97
01/12/BA
25,840.00
Lance Reames
Moon SS Teacher
08/19/97
01/03/BA+
23,405.00
Mark Rickard
Webster PE Teacher
08/19/97
01/03/BA
23,170.00
Tracey Robertson
Eugene Field 1st Grade Teacher
09/02/97
01/03/BA
23,170.00
Tyrone Stanley
Star Spencer Vocal Music Teacher
09/02/97
01/03/BA
23,170.00
Espinola Stewart
Grant LD Teacher
08/20/97
03/03/MA
25,445.00
Dale Swank
Hoover Art Teacher
08/25/97
01/03/BA+
23,405.00
Allison Tester
Adams .5 EH Teacher
08/19/97
03/03/BA
12,180.00
160
34
773
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
'â– ii-26
PERSON'NEL"AND"'ENCUMBRANCES' (Concxnued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CERTIFIED: cont'd
Kelli Thomas
Edwards 4th Grade Teacher
08/19/97
01/03/BA
$23,170.00
Helena Tucker
John Marshall German Teacher
08/19/97
01/03/BA+
23,405.00
Donna Washington
Emerson ABE Teacher
08/25/97
01/14/MA
27,435.00
Shea Webster
Polk 5th Grade Teacher
08/20/97
01/03/MA+R
24,460.00
Clayton Williams
Bodine Intermediate Teacher
08/19/97
01/03/BA+
23,405.00
Carol Woitchek
Northeast .5 LA Teacher
08/25/97
01/03/MA
12,100.00
Alma Jackson
Eisenhower Entry Kitchen Assistant
08/25/97
471/01
$ 4,420.00
Carol Lee
Linwood Entry Kitchen Assistant
08/25/97
471/01
4,480.00
Margaret Smith
West Nichols Hills Entry Kitchen Assistant
08/25/97
471/01
4,420.00
Adam Alexander
Coolidge Parent-Home School Liaison
08/19/97
101/01
$ 7,813.00
Stephanie Alexander
Moon Financial Secretary
08/29/97
132/01
9,088.00
Krista Alvarez
Buchanan CSA
09/09/97
101/01
7,813.00
Tammy Bourland
Nichols Hills CSA
08/25/97
101/01
7,813.00
CHILD NUTRITION:
CLERICAL:
161
35
774
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-27
PERSONNEL ANU ENCUMBRANCES"•tCari'elnuadr
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CLERICAL: cont'd Alisa Brown
Classen .5 Counselor Assistant
09/11/97
120/01
$ 4,214.50
Cherrye Brown
Hoover .5 Counselor Assistant
09/19/97
120/01
4,214.50
Rebecca Burgess
Ridgeview Financial Secretary
08/11/97
125/01
9,373.00
Allie Carter
Rogers .5 Counselor Assistant
08/25/97
120/01
4,214.50
Norma Chavira
Columbus Bilingual Assistant
08/26/97
103/04
8,445.00
Linda Crespo
Prairie Queen .5 Bilingual Assistant
09/08/97
103/01
4,010.50
Kelly Erwin
Capitol Hill HS .5 Counselor
08/25/97
120/01
4,214.50
Marvin Hall
Budget & Finance Payroll Clerk
09/10/97
167/02
13,412.00
Maria Hernandez
Jefferson Bilingual Assistant
08/25/97
103/01
8,021.00
Josie Hoffman
Employment Services 09/11/97 Recruitment/ Application Secretary
165/06
13,504.00
Can Huynh
Northeast Bilingual Assistant
08/19/97
103/01
8,021.00
Nancy Leiva
Pierce Bilingual Assistant
08/27/97
103/01
8,021.00
Juana Lopez
Mark Twain Title I Bilingual Clerk
09/19/97
122/01
8,546.00
Sue Lorenz
Northwest Classen Principal Secretary
09/03/97
140/01
9,591.00
162
36
775 MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-28
i'CKtiUjNblliij AJNJJ hiJNuUMUKANCES
(CdlltIliUfed)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
SITE/ ASSIGNMENT
ANNUAL SALARY
CLERICAL: cont'd
Mary Catherine Lowery
Employment Services Personnel Record Clerk
09/15/97
165/06
$13,504.00
Marjean Martin
Westwood Media Assistant
09/09/97
110/01
8,006.00
Dolene Morgan
Northwest Classen Attendance Clerk
08/19/97
130/04
9,208.00
Virginia Perdomo
Webster ESL Assistant
09/02/97
103/02
8,021.00
Lorenzo Perez
Webster ESL Assistant
09/02/97
103/01
8,021.00
Shawna Richardson
Putnam Heights Pre-Kdg Assistant
09/08/97
104/01
8,080.00
Delois Riley
Northwest Classen MD Assistant
09/08/97
103/01
8,021.00
Jonita Robinson
Harding .5 Counselor Assistant
09/10/97
120/01
4,214.50
Marquita Robinson
Capitol Hill Elem Clerk
09/03/97
122/01
8,546.00
Yovani Roldan
Bodine Bilingual Assistant
08/26/97
103/01
8,021.00
Erlindo Sandoval
Monroe Bilingual Assistant
08/19/97
103/01
8,021.00
Sharon Scott
Polk .5 Pre-School Assistant
09/04/97
104/05
4,359.00
Sandra Smith
Moon Registrar
08/25/97
131/01
8,914.00
Sherry Lynn Smith
Southeast Financial Secretary
09/11/97
132/06
10,182.00
Jaquita Speight
North Highland EDK Assistant
08/19/97
101/06
8,878.00
Mary Stephens
Heronville Media Assistant
09/11/97
110/01
8,006.00
163
37
776
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-29
“FEKSUNNEinSNU~ENCUHBR3SNCES (UOlltltiUSd)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
CLERICAIj : cont'd
Cindy Tackett
Northwest Classen Registrar
09/11/97
131/01
$ 8,914.00
Sally Talley
Jefferson SED Assistant
09/03/97
101/01
7,813.00
Cynthia Webb
Northeast SED Assistant
09/08/97
101/09
9,611.00
Robert Wright
Bodine CSA
08/19/97
101/02
7,813.00
Thelma R. Parks Custodial Worker
08/18/97
160/01
$10,302.00
Mechanic
08/29/97
175/01
$18,108.00
Christopher Myrick Mechanic
09/15/97
175/01
18,108.00
Mechanic
09/22/97
175/01
18,108.00
Warehouseman Driver
08/26/97
164/01
$11,607.00
Kanisetta Berry
Bus Driver
09/19/97
105/01
$ 5,850.00
William Boen
Bus Driver
09/15/97
105/01
5,850.00
Carl Bucklin
Bus Driver
09/19/97
105/01
5,850.00
Michael Canady
Bus Driver
09/22/97
105/01
5,850.00
Doyle Cole
Bus Driver
08/19/97
105/01
5,850.00
Perry Griffin
Bus Assistant
08/25/97
104/01
5,050.00
Ellen Grubbs
Bus Driver
09/15/97
105/01
5,850.00
Malachy Hannigan
Bus Driver
08/20/97
105/01
5,850.00
Robert Kraft
Bus Driver
08/21/97
105/01
5,850.00
CUSTODIAL; Sandra Harper
GARAGE SERVICES: Lee McFadden
Frank Parker SUPPLY;
Carl Bradley
TRANSPORTATION;
164
38
111 MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-30
PERSONNEL.ANI7~ENCUMERANCES
(Contiriue'dr
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
TRANSPORTATION: Cont •d
Gary Schanabarger
Bus Driver
09/15/97
105/01
$ 5,850.00
James Watson
Bus Assistant
09/15/97
104/01
5,050.00
Killzell Vaughn
Bus Driver
09/05/97
105/01
5,850.00
RETURNING FROM LEAVE OF ABSENCE:
CHILD NUTRITION: Henry Anna Carey
Polk Kitchen Assistant
09/02/97
400/05
$ 4,085.00
Linda Raasch
Columbus Traveling Secondary Manager
08/12/97
211/07
12,500.00
165
39
778 MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-31
FERUUNNEii AJNi) hiNCuMBRANCES (uoncinued)
PERSONNEL LEAVE OF ABSENCE
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
MATERNITY: CLERICAL; Chiquita Jackson
Northwest Classen Special Education Assistant
08/27/97
Moon Kitchen Assistant
08/25/97
CHILD NUTRITION;
Marla Hardee
166
40
z
779 MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-32
•PERSONNEL- -AND BKCOMBRAHCBS "(Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
KBAXmONED POSITIONS: CHILD NUTRITION:
Bessie Colbert
CLERICAL:
Emma Krummich
Moon Kitchen Assistant
08/20/97
09/03/97 Columbus Bilingual Assistant
Maria Medina
08/29/97 Shields Heights Bilingual Assistant
Luis Ruiz
09/03/97 Columbus Bilingual Assistant
TRANSPORTATION:
William Applegate
Bus Driver
09/09/97
Thomasina Carter
Bus Driver
09/09/97
Jacqueline Etame
Bus Driver
Perry Griffin
08/19/97
Bus Assistant
09/14/97
Bus Driver
09/15/97
RETIRING:
TRANSPORTATION: Earnestine Morris
167
41
780
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
= M-33 I
'PERSO]>lNEE”KND“ENCUHBRKNCES—CCgYielnU6(D~
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
PROFESSIONMj-TECHNICAL: Michael Cobb Bart Dawson
Tony Reyes David Smardo
EFFECTIVE DATE
SITE/ASSIGNMENT (HOURLY INSTRUCTORS)
Classen/Adjunct Fine Art Instructor Classen/Adjunct Keyboard Lab Instructor Classen/Adjunct PE Instructor
Classen/Adjunct Guitar Instructor
PROFESSIONAL-TECHNICAL: Michelle Bradford
Accounting/Senior Payroll Specialist
09/19/97
09/19/97 08/24/97 09/19/97
09/19/97 08/29/97
John Huckby
Computer Technology/PC Support Specialist
Edward Romero
Title I/Title I Accountant
10/17/97
Liliana Gomez
Southeast/ESL Teacher
09/10/97
Susan Little
Capitol Hill HS/SED Teacher
Jodith Hunter-May
Polk/Kdg/EDK Teacher
CERTIFIED:
09/19/97 09/02/97 09/26/97
Linda Ott
Putnam Heights/Resource Teacher
Lori Schultze
Adams/3rd Grade Teacher
Melissa Thomas
Northwest Classen/SED Teacher
Linda Wood
Northeast/Science Teacher
10/15/97
Buchanan/Cafeteria Manager
09/16/97
CHILD NUTRITION:
Nancy Davis
Sharon Davis
Grant/Entry Kitchen Assistant
Betty Dixon
Horace Mann/Kitchen Assistant
Glendora Golston
Willow Brook/Kitchen Assistant
Vicki Helmuth
CNS/Traveling Secondary Manager
Ella Taylor
Grant/Kitchen Assistant
168
42
08/29/97 09/30/97
09/03/97 08/21/97
09/12/97 08/29/97
09/04/97
781 MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-34
PERSONNEL AND ENCUMBESNCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
CHILD NUTRITION: cont •d Jacqueline Tenequer
Arthur/Entry Kitchen Assistant
08/01/97
Parmelee/Kitchen Assistant
08/25/97
Janet Diggs
Columbus/Bilingual Assistant
09/15/97
Britton/.5 EDK Assistant
Carrie Fricker
09/26/97
Rancho/LPN
09/19/97
Yolanda Gonzalez
Shidler/Bilingual Assistant
Karina Hernandez
09/11/97
Monroe/Bilingual Assistant
Connie Hickerson
09/09/97
Stonegate/Attendance Clerk
Can Huynh
08/29/97
Wanda Jackson
Northeast/Bilingual Assistant
08/22/97
Employment Services/Attendance Technician
09/19/97
Marilyn Johnson
Grant/Library Clerk
09/03/97
Brandi Luekenga
Capitol Hill El/Bilingual Assistant
09/12/97
West Nichols Hills Child Care/ Child Care Assistant
09/12/97
Vielka McCulloh Susana Melendez
Britton/Bilingual Assistant
09/04/97
Lee/Bilingual Assistant
Nancy Mendoza
08/28/97
Capitol Hill El/Bilingual Assistant
09/04/97
Ngoc Nguyen
Northeast/Bilingual Assistant
Carolina Rodarte
08/29/97
Columbus/Bilingual Assistant
09/05/97
Gloria Schratwieser
Telstar/Media Assistant
09/03/97
Geraldine Sutton
Garden Oaks/EDK Assistant
Bridgette Thompson
09/10/97
Doris Wiley
Classen/Special Education Assistant
09/26/97
Lafayette/Media Assistant
Donald Woody
09/19/97
Garden Oaks/HOSTS CSA
09/02/97
Sybril Wilson CLERICAL:
Sergio Cruz
John Inscoe
169
43
782
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-35
T’FnTSUNNEKTSNirTINCUMBRANCES (C6iltirlu6dT
According to Board Policy G-33^ the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
CUSTODIAL: Florene Coley
Custodial/Custodial Worker
09/11/97
Anthony Dickerson
Rogers/Custodial Worker
08/20/97
Richard Edwards
Dunbar/Head Custodian
09/12/97
Ejere Eke
Prairie Queen/Custodial Worker
08/21/97
Hurley Gamble
Southern Hills/Custodial Worker
08/22/97
Terrence Maranell
Rockwood/Head Custodian
09/30/97
170
44
783
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
M-36
ij~u"S"i N "E S "S
Unfinished (NONE)
BUSINESS
NEW (NONE)
ITIZENS COMMENTS
CITIZEN S'
COMMENTS
Milce Liston, patron, stated that he was a trained director of an apprenticeship program. He explained about the Plumbers and Pipe Fitters Program, which worked under the BAT Certification. This was a five-year program. State licensing required that individuals have at least three years of experience on-the-job, or in the classroom, before taking the state test. After passing the state test, an individual was still called an apprentice for two more years. An apprentice was a non-journeyman apprentice or helper, and was not paid the journeyman's wages, just a sub-wage, while learning the trade. He stated that a company can hire cheaper, or they can hire educated personnel, by using the BAT training. An apprentice is evaluated constantly because there is certain criteria that is required at at different times. The individual could be dismissed from the program, if criteria has not been met. He stated, however, apprenticeship licenses are simple to get. The district needs to ask about how long the individual had held their apprenticeship license. If the individual had not taken the test, even if they have had the license for five years, indicates you had an individual who did not want to learn. The individual just needed a job. He stated that journeymen had opportunities to take updated courses, and code courses. He noted these codes change periodically.
Mr, Yeargain asked Mr. Liston if he was exaggerating about the quality of work. Mr. Liston stated that in the BOCA code, there is a provision on craftmanship, and if this provision is not met, your license can be revolked. In some of the schools that he toured with Mr. Yeargain, that provision could be implemented. Mr. Yeargain asked Mr. Liston if there were several code violations. Mr. Liston responded that the pictures Mr. Yeargain had told the story. Richard Thompson, patron. President of the Board of Directors of the downtown Outreach Committee, which is the governing board of R.E.S.T. He pointed out R.E.S.T. was an independent, non-profitable, agency. He stated that while R.E.S.T. was not a branch of the Jesus House, both organizations helped the homeless. Mr. Thompson noted R.E.S.T. was interested in buying the Washington property in order to make improvements to serve more individuals. He suggested that the property be split into two sections, allowing two bids instead of one. He noted that there was a branch of the Oklahoma Employment Security Agency in the building. The agency had placed over 400 individuals in permanent jobs, and over 2500 in temporary jobs.
Janice K. Ashlock, patron, commented on neighborhood schools. Her Roosevelt had a zero tolerance of zeros. She stated that her son days and received three zeros. She noted that zero tolerance beneficial for violence, however, she did not believe that it was to have to leave work to pick up her child because of detention.
concerns were that was sick for three for zero would be reasonable for her
Ted Metscher, patron, commended the district for a good start of the school year. He reported that Andrew Johnson Elementary was selected as the School Award of the Year
BOARD
MEMBER S'
COMMENTS
NONE
I N
OPEN
MOTION: SECOND: #307 PROVAL OF PLOYMENT OF LORES E. MOORE, R THE POSITION SPECIAL JCATION 3TRUCTIONAL RVICES PERVISOR
SESSION
Mr. Walker Mrs. Puckett
APPROVAL OF THE EMPLOYMENT OF DELORES E. MOORE, FOR THE POSITION OF SPECIAL EDUCATION INSTRUCTIONAL SERVICES SUPERVISOR, SCHEDULE 610, STEP 09. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
aye
aye abstain aye
MOTION CARRIED 6 aye, 1 abstain.
ADJOURNMENT
#308
JODRNMENT AT :03 P.M.
There being-no further business, the meeting adjourned at 12:03 p.m. The motion for adjournment was made by Mrs. Parks, and seconded by Mrs. Silver. On roll call, the votes were as follows: Mr. Walker, aye; Mrs. Silver, aye; Mrs. Puckett, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
45
MINUTES OF THE REGULAR MEETING OF OCTOBER 6, 1997
~{7ar-aa'arg'"ea'ss'ecee"Y'gcgi‘a'lHg"6f
cna meeting, excluding the
Minutes approved by the Board of Education this 1997 .
session, Ih un
day of
STATE OF OKLAHOMA ss . COUNTY OF OKLTkHOMA
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. witness Witne
my
hand
and
seal
of
this
School
District
this
Oklahoma City Board of Education (SEAL)
46
_/J_
day
of
M-37
f
785
MINUTES OF THE SPECIAL MEETING OF OCTOBER 13, 1997
= M-1:
THE BOARD OF EDUCATION OF OKLAHOMA
COUNTY,
CONFERENCE
ROOM,
OKLAHOMA,
INDEPENDENT SCHOOL DISTRICT NUMBER MET
DMINISTRATION
IN
SPECIAL
900
BUILDING,
IN
SESSION
NORTH
THE
KLEIN,
89
OF
BOARD
MONDAY,
OCTOBER 13, 1997, AT 6:00 P.M. PRESENT;
Jennifer Puckett, District ; Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Ron Bogle, District 1
Member Vice President Member Member President
ABSENT:
Thelma R. Parks, District 5 Tom Yeargain, District 7
Member Member
Dr.
OTHERS PRESENT; Board Clerk.
L L Mr.
TO
or
Marvin Crawford,
Superintendent;
Rosa Lambeth,
CALL TO ORDER
:
Bogle called the
L L
ROLL CALL
CALL
the time of the present. Mrs. Parks arrived at 6:20 p.m. Ms. Terri Silver, District 3 Board Member, gave the invocation and led the pledge of allegiance.
SPECIAL
1.
BUSINESS
Discussion of new Board policy 1-52:
MAGNET SCHOOLS/PROGRAMS
DISCUSSION
Dr. Crawford stated that the Board had asked the administration to bring back Policy 1-52 for discussion. Mr. Bogle noted that the implications discussed initially, were not clear for some Board members, and further discussion was needed. Mrs. Puckett noted that diversity was stressed in the regulations. She asked how diversity was determined. Dr. Sconzo responded that it was measured by ethnic diversity, racial diversity, and also gender diversity. This also included diversity in non-English speaking students, handicapped children, and special needs students.
Mrs. Puckett asked if the diversity of the student seen in the enrollment part of the non-magnet school, or in the applicant portion. Dr. Sconzo responded that the intent was to impact, measure, and monitor the diversity of the entire school. He noted that the objective, after the bond issue passed in 1993, was to create as diverse a student population as possible at the magnet schools. He pointed out that a perfectly diverse population cannot be achieved; however, we can move as close as possible to that goal. Mrs. Puckett asked if the four elementary schools that have special programs would get anything other than two additional teachers. Dr. Sconzo responded that the Board provided additional resources to those schools to support special programs, and to allow all children an equal opportunity to access these special programs.
Mr. Bogie stated that the administration should develop a fair and defensivable admissions procedure for the magnet schools based on the Board's policy. He asked what would happen if the Board did not like the solution that the administration developed. He noted that he was not comfortable with the lottery procedure. He asked if there were any other procedures that would help the district in being fair in the admissions process. Mrs. Silver asked if it's the district's philosophy 47
nSCUSSION OF NEW iOARD POLICY 1-52 4AGNET SCHOOLS/ PROGRAMS
z
786
MINUTES OF THE SPECIAL MEETING OF OCTOBER 13, 1997 M~2\.
to provide diversity, or only to provide the very best student to the magnet programs so they will succeed. She stated that neighborhood schools give parents the sense of community and control. She noted concerns voiced to her were that if a sibling did not meet the criteria for a particular school, what would happen then. Mrs. Puckett noted that she thought if every school had a special area, then that could possibly create equity. Mr. Bogle stated that funds should not be the main reason to use the proposed procedures, if that meant going against the district's philosophy. Dr. Crawford stated that one of the factors was federal grants; however, fairness of the admissions procedure is the main factor. He noted that our present system did provide a procedure to address equity through the quota system.
Dr. Sconzo stated that the system was developed for us by our Washington consultant. If there was not space for all the students that met the criteria for admission into magnet schools, some fair system had to be established to pick students for those slots. He noted that a lottery was one system that had been suggested to the district. Mr. Walker stated that he did not believe that the lottery system would be fair. Mrs. Puckett said that there should be a way to award excellence. Dr. Sconzo stated that the Board could find previous minutes which illustrated discussions, or even votes, on the expectations of what the specialty school would serve and do. Mr. Walker asked what would happen to the parent who would buy a house in a certain district and then the next year they would not be included in that district. Mrs. Puckett said parents at her school believed when there was no spaces left, that would be the time to add-on buildings. She noted that parents did not view this as a negative; in fact, they felt it was positive that so many people wanted their child to go to a particular school. Her suggestion was to bring in portable buildings. Mrs. Puckett stated the lottery system would be a negative approach. Mr. Bogle commented that if there was several areas of criteria that had to be met, than selecting students with that approach would be better. There should be a way to develop a system that respected the complexity of the challenge the district is faced with. Mrs. Parks asked for a clearer definition of magnet schools and specialty schools. All children should be given the opportunity to have an equal education. Dr. Sconzo responded that we had never had a central Board process in place.
EXECUTIVE MOTION! SECOND!
LECONVENE IN )PEN SESSION <:43 P.M.
SESSION
Mrs. Puckett Mr. Carter
MOVE FOR APPROVAL TO DISMISS AND RECONVENE IN EXECUTIVE SESSION.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 6 - 0 .
aye aye aye
Mrs . Silver, Mrs . Parks, Mr. Bogle,
aye aye aye
The Board went into executive session at 7:43 p.m
Those in attendance in the executive session were Board Members Jennifer Puckett, Terri Silver, Kenny Walker, Thelma R. Parks, Roi Bogle, and Michael Carter.
RECONVENE MOTION: SECOND:
I N
OPEN
Mr. Carter Mr. Walker
48
SESSION
787
MINUTES OF THE SPECIAL MEETING OF OCTOBER 13, 1997
M-3
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Bogle,
aye aye aye
R. #310 MOVE TO RECONVENE IN OPEN SESSION AT 10:14 P.M.
The Board reconvened in open session at 10:14 p.m.
ADJOURNMENT
There being no further business, the meeting adjourned at 10:15 p.m. The motion for adjournment was made by Mr. Carter and seconded by Mr. Walker. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Bogle, aye. THEREUPON THE MEETING WAS ADJOURNED.
49
R. #311 ADJOURNMENT 10:15 P.M.
f
788 MINUTES OF THE SPECIAL MEETING OF OCTOBER 13, 1997 M-4 ÂŁ
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Mhnutes M^tes
approved ap
by the 1997.
Board
of
Education
this
____
day
of
STATE OF 0KL7\H0MA ss . COUNTY OF OKLTVHOMA I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this , 1997.
//
Clerk,Oklahoma City Board of Education
(SEAL)
50
day
789
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
89
OF
-M-1
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, OCTOBER
20, 1997, AT 6:00 P.M. PRESENT:
Jennifer Puckett, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Tom Yeargain, District 7
Member Vice President Member Member
ABSENT:
Ron Bogle, District 1 Kenny Walker, District 4 Michael Carter, District 6
President Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
T O
CALL TO ORDER
ORDER
Mrs. Terri Silver called the meeting to order at 6:07 p.m. ROLL CALL
ROLLCALL
At the time of the Roll Call, four (4) members of the Board were present. Mr. Bogle arrived at 6:11 p.m., and Mr. Carter arrived at 6:12 p.m.
EXECUTIVE
MOTION: SECOND:
SESSION
Mrs. Puckett Mrs. Parks
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O. S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); H CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs . Puckett, Mrs . Parks, Yeargain, Mr.
Mrs. Silver, Mr. Walker, Mr. Bogle,
aye aye aye
aye aye aye
MOTION CARRIED 6-0. The Board went into Executive Session at 6:07 p.m. Mrs. Parks left the executive session at 6:34 p.m. and returned at 6:50 p.m. Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Mr. Carter, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; and Rosa Lambeth, Board Clerk.
51
R. #312 EXECDTIVE SESSION 6:07 P.M.
790
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
;M-2
IN
OPEN
MOTION: SECOND: R. #313 RECONVENE IN OPEN SESSION 7:40 P.M.
SESSION
Mr. Carter Mrs. Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs Mrs Mr.
Puckett, Parks, Yeargain,
MOTION CARRIED 6-0.
Mrs Mr. Mr.
aye aye aye
Silver, Carter, Bogle,
aye aye aye
The Board reconvened at 7:40 p.m.
Mrs. Terri Silver, District 3 Board member, gave the invocation and led the pledge of allegiance. Mrs. Silver stated that the district had lost an excellent educator and asked for a moment of prayer for Richard Barnham,
INTRODUCTION
O F
VISITORS
(NONE) MINUTES
OP
PREVIOUS
MEETING (S)
Request approval of the following minutes:
Special Regular Special Special Regular Special
MOTION: SECOND: R. #314 MOVE TO APPROVE MINUTES OF SEPTEMBER SEPTEMBER 8, SEPTEMBER 10, SEPTEMBER 12, SEPTEMBER 15, & SEPTEMBER 26, 1997
Board Board Board Board Board Board
Meeting, Meeting, Meeting, Meeting, Meeting, Meeting,
September September September September September September
4, 1997 8, 1997 10, 1997 12, 1997 15, 1997 26, 1997
Mrs. Silver Mrs. Puckett
MOVE FOR APPROVAL OF THE MINUTES OF THE SPECIAL BOARD MEETING OF SEPTEMBER 4, 1997, REGULAR BOARD MEETING OF SEPTEMBER 8, 1997, SPECIAL BOARD MEETING OF SEPTEMBER 10, 1997, SPECIAL BOARD MEETING OF SEPTEMBER 12, 1997, REGULAR BOARD MEETING OF SEPTEMBER 15, 1997, AND SPECIAL BOARD MEETING OP SEPTEMBER 26, 1997.
ROLL CALL
Mrs . Puckett, Mrs . Parks, Mr. Yeargain,
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
aye aye aye
MOTION CARRIED 6-0 .
CITIZENS' COMMENTS Mr. Bogle asked that the Board allow Senator Leftwich to speak during the Superintendent's Report. Mary Dinkins, patron, expressed appreciation for the correspondence she received after addressing the Board in a previous meeting, although her concern's about Thelma R. Parks Elementary School, and the number of teachers needed were not addressed. She said that the students needed Spanish and computer instruction all year long in order to master the classes. She noted that one more teacher in these two areas would adequately serve these students. A Kindergarten assistance was crucial
52
791
\
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
CITIZENS' COMMENTS
M-3
continued
in order to adequately serve all the students. She expressed concern that the school did not have a full-time P.E. teacher, although they qualified for one. She introduced the P.T.A. from Thelma R. Parks Elementary. Ms. Dinkins requested a response in writing. Erik McCleary, Sr., patron, expressed his concern for the shortage of teachers at Thelma R. Parks Elementary. He noted that although there were parents volunteering their time at Parks Elementary, the need for more teachers was extremely important.
Kim Akers, patron, commented on the magnet school policy. She noted that all children should be able to attend a magnet school; however, an application process would determine which program would best suit a student's needs and talents. She stated that the magnet schools were succeeding because of the selection process, and she asked that the Board reconsider the consequences of the new regulations. Leonard Woodard, patron and Piping Superintendent for Associated Mechanics, stated that work at Lee Elementary had just been completed, and the school passed inspection. He said he believed not all of the schools had poor workmanship. Lynn Green, patron, commended the Board for their service to the community. As a teacher at John Marshall, he saw problems in overenrollment of English classes. The problem seemed to be with students who were being allowed to double or triple enroll in English classes. He did not understand how a student could fail one year of English and be allowed two classes of English the next year, or semester, to make it up. He also had concerns about textbooks that were requested two years ago to help raise reading scores, but had not been received.
Abra Glenn-Allen, patron, stated that the Cleveland Specialty Elementary School was a wonderful school. She noted that the application process was successful because neighborhood children, along with transfer students, were allowed to attend. Diana Booher, patron, stated that her children attend magnet schools. Her concern regarded the magnet school admission process. The present selection process was successful and did not need to be changed. She stated that the magnet schools were successful because of parent and student involvement. Ted Metscher, patron and AFT President, talked about the BAT issue. He noted that the correct approach to this problem, would be to require that journeymen have BAT training. The Bat training was the best type of training. He stated that this was not a union issue, it was a child safety and emotional issue. Stan Carroll, patron, reported on the magnet school at Cleveland. He said that the admission criteria was an incentive for him to send his children to Cleveland. He hoped the Board would consider keeping the current admission process. BOARD
M E M B E R S'
BUSINESS/COMMENTS
First reading of Board policy F-05: SELECTION ARCHITECT/ENGINEER, as shown on the following pages. Tammy Carter)
OF (Ms.
Discussion of new Board policy 1-52: MAGNET SCHOOLS/PROGRAMS.
DISCUSSION Mr. Bogle requested that the discussion of new Board policy 1-52 be placed on the next regular Board meeting scheduled for November 3, 1997. Mrs. Silver stated that many of the concerns mentioned had been discussed by the Board at the previous meeting. Dr. Crawford noted that the concerns would be presented to senior staff for review.
53
FIRST READING OF BOARD POLICY F-05 SELECTION OF ARCHITECT/ ENGINEER
DISCUSSION OF NEW BOARD POLICYI-52 MAGNET SCHOOLS/ PROGRAMS
793
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
M-4
BOARD MEMBERS' BUSINESS/COMMENTS
continued
Mr. Bogle stated that the district needed to preserve the qualities of the magnet schools and a selection process that gave all students opportunity to access these programs. He also noted the need to improve the quality of the programs at comprehensive high schools.
Mrs. Parks commented that she was proud of the parents who had presented their concerns in such a professional manner before the Board. She noted that without the parents, we would not have the children. She also congratulated the students at Classen School of Advanced Studies who made the National Merit Scholar Semi-Finalist. Mr. Bogle stated that a second Board retreat had been scheduled for December. He commented that the Board needed to have a date in mind for the meeting. He noted that it could only be a Saturday meeting.
Mr. Bogle requested that the Board be provided all policies pertaining to student participation in school fund-raising. He noted that there had been much discussion of the management of the school activity fund; however, student involvement in fund raising was never addressed. Mr. Bogle stated that the district needed to be concerned with having a policy in place ensuring the safety of our children. This policy would include parental supervision, and possibly a curfew in regards to how to handle door-to-door solicitation. Mr. Carter stated that his comment regarded graduation practices. He noted that students are allowed to "walk" and go through the motions of graduation even if they are short one to two credits. Many times these students do not come back to make up these credits. Students who are short of credits, should not be allowed to go through the motions of graduation. Mrs. Parks expressed her appreciation for the bulletin board in the main foyer of the administration building, which captured evidences of excellence. The display reflected plaques and awards for employees regardless of what level of employment. Mrs. Parks noted that a Youth Summit would be held at Crossroads Cathedral on Thursday, October 23, 1997, from 8:30 a.m. until 3:30 p.m. She explained that this Summit was a spinoff of the big Summit held in Philadelphia. The students who attended the summit in Philadelphia were asked to have a summit in their community to interact on issues that related to young people.
Mrs. Parks pointed out that the district's telephone system was getting worse, and asked the superintendent if some improvements could be made.
54
794
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997 M-5
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
BOARD MEMBER COMMENTS/BUSINESS OF
1.
First reading of Board policy F-05: SELECTION ARCHITECT/ENGINEER, as shown on the following pages. (Ms. Tammy Carter)
2.
Discussion of new Board policy 1-52: MAGNET SCHOOLS/PROGRAMS.
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
P-05
900 NORTH KLEIN. OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
SELECTION OF ARCHITECT/ENGINEER It is the policy of the Board to select a number of qualified
architects
and/or
engineers
to
be
assigned
various
to
building and/or renovation projects for the District.
major
In selecting
the firms the following criteria will be considered: 1.
Training and experience, including that of partners and associates, either with the District or elsewhere; ,
2
Planning ability and promptness;
3.
Specification
writing,
accuracy,
and
sufficiency
of
detail;
4.
Design, appearance, and utility;
5.
Effectiveness of job inspection;
6.
Relation with contractors;
7.
Experience with government agencies;
8. 9.
Current volume of work; Quality of consultants;
10.
Recent school building projects; and
11.
Staff of the firm.
Fees shall be set by consultation with the selection firm.
1 of 2 100
55
795
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
From time to time the Board also employs the services of qualified
architects
and/or
engineers
for
renovation projects and studies.
those
which
cost
$500,000.00
other
lesser
building
and/or
Lesser projects are defined as or
less.
These 'projects,
as
identified by the superintendent, shall have firms chosen by the staff after solicitation of interest—being—sent—to Requests for Qualifications,
and letters of interest being obtained
from a
selected group of firms with expertise in the area of the project
task.
The solicitation of interest will also request a proposed
fee structure.
Firms chosen by the staff will be recommended to
the Board for approval.
Amendments to the architectural and/or engineering contracts may be made from time to time by the recommendation of the Superintendent
and approval of the Board.
2 of 2 (F-05) 101
56
796
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
LEGAL
M-7
REPORT
Mrs. Tammy Carter, Associate Counsel,
TREASURER
said she had nothing to report TREASURERS REPORT
REPORT
Ms. Henry noted that the treasurer's report reflected activity through September 30, 1997, and interest rates had remained at a constant level. She stated that the district had received 16 percent of it's revenues proj ected. Mr. Carter asked if the district had received any information on the accounts from the change over from Liberty and Bank One. Ms. Henry stated that the district was working on a proposal to finalize this information before the banks changed over with the depository accounts as well as the investment accounts. SUPERINTENDENT
REPORT
1.
Discussion regarding HVAC Code Compliance
2.
Discussion of BAT (Bureau of Apprenticeship Training) Program Vern Moore)
DISCUSSION OF HVAC CODE COMPLIANCE
(Mr. Terry Wolfe) (Dr.
DISCUSSION
Mr. Bogle stated that combined and discussed asked that the staff be concerns, and comments
Dr. Crawford had asked that Items 1 and 2 be together. He noted that Dr. Crawford had also allowed to conduct a presentation on the various held until after the presentation.
Dr. Crawford reported on the concerns about the quality of work on the various facilities regarding the HVAC projects and asked Mr. Wolfe to make his presentation. Mr. Wolfe stated that the concerns of the last meeting could be categorized in three ways. One question that could be asked was if there were code compliance problems. Second, are code compliance problems, if they existed, were they intentional. Third, had any staff member addressed these issues. He noted that after lengthy study of the concerns, there were no major code compliance problems and none that were intentional.
Mr. Wolfe reported on building codes and discussed their purpose. He stated that codes have a purpose written in the document and that purpose was to safeguard life, limb, health, property and public welfare. There were many codes in existence, but a code must be adopted by the jurisdiction. Both the state and the City of Oklahoma City had adopted the same 1996 International Mechanical Code under which most of the concerns fall. Codes adopted by the City become a part of the law, and sometimes law has different interpretations. It was important to consider the interpretation because it was clear that a building code cannot tell us how to address every condition, every design question, and every site condition of a building. A code described what had to be met in order to accomplish an objective of safety. This can be met by following the letter, or intent, of the code. Inspecting the codes was done by a force of six inspectors. The weight of the decisions made by the inspectors was enormous. It is the law and responsibility of these inspectors to interpret the codes. Mr. Wolfe stated that, regarding the code compliance on our projects, the district had asked for numerous special inspections to ensure the safety of our children. He noted that before children were brought back to Columbus School, there were questions then about code compliance and saf'ety. Inspectors were brought in to evaluate this building in order for the district to comply to the questions. There were some serious safety concerns found at Columbus. The inspector did not hesitate to tell the district what areas needed immediate attention.
57
DISCUSSION OF BAT PROGRAM
797
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997 M-8
SUPERINTENDENT'S REPORT
continued
Mr. Wolfe pointed out that the district also had a quality control inspector looking at the thirty-five forced account projects on staff and a preventative maintenance program. He noted that the five sites found in the photographs, had approximately thirty roof-top units each. He stated that with one hundred fifty roof-top units, gas pipes, ductwork, etc., there were thousands of details to be taken care of. At the time the projects were finished, there were only four minor items that required change, and none were life-threatening to children or to staff. There were no code compliance violations, even though a few details had to be changed. He pointed out that the pictures of alleged violations, were merely misunderstandings of the building codes. As to the allegation of unpainted gas lines at Fillmore, painted gas lines were not code requirements. He noted that the allegation of a roof-top unit not being on a curb at Fillmore was false. The curb was there, but was hidden from sight.
Mr. Wolfe said it was important to note that when the pictures were taken, the projects had not been finished. He explained that crews were sent out immediately to inspect the allegations as soon as they were brought to attention. Mr. Wolfe said that proper procedure would be to call the inspector and he would be on site immediately, especially if these were safety issues. Mr. Yeargain noted that he agreed with Steve Lacey, whose letter dealt with specifications. Concerning the Fillmore projects, he asked who the instructional engineer was, where were the shop drawings, had any of the projects gone by specification, and who had approved the specifications. Mr. Bogle asked that Mr. Yeargain wait until the end of the presentation in order to give all of the speakers time to present their information.
Mr. Wolfe introduced Mr. Jerry King, the chief mechanical inspector for the City who would inspect the district's projects, Mr. King thanked the Board for an opportunity to address the issues, He stated that he wanted to assure the Board, staff and patrons, that the recent allegations of unsafe conditions and code violations were unfounded. He noted that he had visited many of the schools and had not seen any of the violations that had been alleged. As for the multiple code violations, the city inspectors are the authorities in jurisdiction for the interpretation and enforcement of the adopted codes. Mr. King questioned the qualifications of unlicensed individuals who would be illegally inspecting any job site within the State of Oklahoma. It was extremely important to have licensed workers at the school; however, it was equally important to employ licensed qualified inspectors. He also noted that it was not the intent of the code to dictate the specific methods of construction, or the materials to be used on projects. The codes are adopted to establish a minimum standard for safety. Mr. King pointed out that city inspectors would never allow any unsafe conditions to continue without correction. He said it was wrongfully stated that no one cares for the safety of the school's occupants.
Mr. Wolfe introduced Mr. Bud Brooks, project manager for the district's force account projects. He noted that Mr. Brooks oversaw the qualifications of the staff that was hired, and coordinated the work on the thirty-five school projects. Mr. Brooks said that in October of 1996, a group of experienced leaders, contractors, and journeymen were hired by the Oklahoma City Public Schools to install the air-conditioning systems in thirty-five schools. These skilled employees had the necessary state and city licenses to perform the work in the various trades. They were required to have licenses as a condition of their employment. An analysis was taken on the choices, methods, and products to be used to complete these thirtyfive projects. Mr. Brooks stated that safety had always been a concern. He pointed out that a close team had been established, and was dedicated to providing a safe environment for children and staff. No compromises could be made in safety, so changes in methods and types of equipment related to these projects were necessary. The projects were first started with boiler-chillers, contractors, and shop fabricated sheet metal; however, it was found that the budget allocated for these projects would not cover completion of the work. He noted that budgets were reassessed and changes had been made. The district had to use a forced account and hire employees directly to do the work. It was not a choice taken lightly, or one the district wanted to make. 58
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Mr. Brooks explained that in dealing with boiler-chillers versus rooftop units, roof-top units had to be used due to budget restraints. Changes had to be made in order to get these projects finished. Ductwork was found to be easy to change without danger to children, and was installed and inspected by licensed professionals. Mr. Wolfe summarized the statements made by Mr. King and Mr. Brooks. He pointed out that the numerous allegations made about the projects had no merit, and the inspections had been thorough and preformed by qualified code enforcement officials. The staff on the jobs were qualified and licensed by the state, as required. He stated that most allegations were made by lack of fact-based information, improper authorities making inspections, and improper reporting of concerns. On a brighter note, Mr. Wolfe commented that there would continue to be bond work done on the thirty-five schools, such as more ceiling work and lighting. He took a moment to show a video to the Board on the facilities and a few of the rooms at Fillmore, as they looked now, and what they would look like when the ceiling improvements were finished. He stated that these projects had not been started on yet. Mr. Yeargain pointed out that there was only about two thirds of the budget left so all rooms could not be finished.
Mr. Wolfe introduced Ms. Brenda Reneau, State Labor Commissioner. Ms. Reneau stated that she was the former administrator of the Bureau of Apprenticeship Training Program. She noted that the BAT program is an agency of the U.S. Department of Labor, employment standards division. She pointed out that the Bureau itself was not a training program but accepted applications for registration and certification of specific apprenticeship programs and occupations found in the dictionary of occupational titles. The BAT certified program requires that apprentices be employed in a specific trade, advance through the program at periodic intervals lasting from two to five years, depending on the trade. Apprentices must attend regular, formal classroom instruction related to their trade in which they are paid according to a percentage of a journeyman's wage-rate. The BAT certification, while it does offer a formally structured method of training, does not guarantee safety. Ms. Reneau pointed out that the success of the program was dependent on the program's sponsor commitment for quality in training. The individual worker's behavior and attitude would also contribute to success in the program and safety in the work place. She noted that the Bureau conducted compliance reviews to determine if the program sponsor was following standards of operation and if the federal guidelines were being met. The majority of BAT federally registered apprenticeship programs for HVAC apprentices and licensed journeymen are directly affiliated with the local Sheet Metal and Plumbers and Pipe Fitters Union. She explained that it had been a long-time practice of law makers to participate in working with organized labor in order to secure union contracts. Ms. Reneau encouraged the Board to examine the facts surrounding each decision made and recognize the relationship, and likely agenda, of some individuals alleging code violations, shoddy workmanship, and unsafe conditions. She commended the district for spending time on developing a training program for employees and would like the district to know that the Oklahoma Department of Labor routinely inspected water heaters and boilers at these schools. Ms. Reneau further noted that the Department of Labor was in the process of developing a proposal to present to the district to help in the areas of safety training. Senator Keith Leftwich stated that there had been some statements made about the motives of some of the individuals who had questioned the quality of work at some of the schools. He noted that the criticism claiming that these individuals were playing politics was false. He noted that it was the job of political people to respond to the concerns of the people who elect them and he would stay political in order to see to the safety of children. He pointed out that the intent behind the concerns regarding workmanship was first brought to attention by the media. The media had talked about the problems at Columbus School. As he had always been interested in the progress of the bond issue, he inspected the school. He noted that he did not like the conditions that he saw at Columbus. He had discussed his concerns with Dr. Crawford and Mrs. Silver, and then publicly with the media. The allegations that he was attacking the district had no basis. He defended his credentials
59.
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by stating that he had been a patron of the district since 1981, and as a State Representative and State Senator. He had been active in helping the district pass the 1993 bond issue. Senator Leftwich stated that his motives were entirely for the success of the children and the school buildings.
Senator Leftwich pointed out that next fall children would be entering Kindergarten who were born the year the bond issue was passed. A previous administrator had stated to the public that these projects would be completed in one year. This is the fourth year, and the work is not being done properly. He noted that there had been many problems on the bond issue. He proposed that on future projects, the district should re-instate the BAT agreement, or other acceptable standards to improve the quality of work. He noted that the projects could also be contracted to private contractors. Dr. Moore stated that his presentation would cover the training program that is proposed to the Board. The purpose of the plan would be to provide training and implementing an efficient, effective, and continuing skilled training program for all employees in the maintenance department. The employees who worked on the "hot" crafts such as plumbing, electrical, and HVAC, would have the higher priority for the training program. One major component of the training program would be the testing and competency procedures that have been set in place. Dr. Moore asked that Mr. A1 Patrick explain the testing and competency base instruction. Mr. Patrick stated that the proposed training program called for a skill upgrade program. He noted that the proposed program was much the same as the previous BAT program and maintenance department program which existed in 1983. The competency test would show an individual's weak points in their skill area. He explained that the test would not be to threaten or penalize the craftsmen, but would individualize the training program. This method would enable the district to avoid duplicating training and provide the needed training areas to be more cost-efficient and cost-effective.
Mr. Patrick noted that the proposed competency testing could consist of a purchased test or a test developed by the district. The test would be based on a detailed job process analysis, and an itemization of tasks preformed by journeymen in each craft. He pointed out that it was crucial that testing demonstrate validity and reliability. Training would be provided by existing sources or developed, based on our ability to locate the training which is required for crafts people. Dr. Moore said that the career ladder that was set forth, was designed to allow individuals an opportunity to progress through the various salary schedules and skill levels. Supervisors will also participate in the training. Mr. Yeargain stated that the plan proposed seemed to be more promising than what was previously in place. He asked if there were any specifications on Fillmore School. Mr. Wolfe responded that all thirtyfive schools had plans and specifications prepared by professional architects and engineers under contract. Mr. Yeargain asked who was the architect and engineer under contract. Mr. Wolfe stated that Applied Engineering was used. Mr. Yeargain asked if there were any changes in the specifications. Mr. Wolfe noted that at any job site there would be deviations. Mr. Yeargain asked if there were any major changes at Fillmore, and was the ductwork on the original plan. Mr. Wolfe responded that the plan called for sheet metal ductwork. Mr. Yeargain asked who gave the order to change the ductwork. Mr. Wolfe responded that the engineer on the job with Applied Engineering was consulted.
Mr. Yeargain expressed that his disappointment with the one-sidedness of the matter, and that it sounded like specifications did not have to be followed on every school. Mr. Wolfe responded that any job can deviate from specifications and plans, and one reason could be the conditions found at the site. Mr. Yeargain asked why there was a need for specifications if they could be changed. Mr. Wolfe responded that the district chose to have specifications to give us a general guidelifie. There is no city and state requirement for plans and specifications; therefore, there were no requirement to follow the specifications exactly.
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Mr. Yeargain said that his concern was that the district could change any time, with the forced account, from the BAT agreement to the people we had currently. He noted that anyone could look at the schools and then the two-story schools, and the difference would be like night and day. He pointed out that rigid ducting should have be installed and installed correctly. Mr. Wolfe said in terms of code compliance, the projects had been completed correctly. He pointed out that after an extra ten million had been put into the air-conditioning projects, some changes were still required in order to bring them within the total budget. Mr. Yeargain responded that it would have been more economical for the district if only ten schools had been completed correctly. Dr. Crawford stated that the facilities had been properly air-conditioned and that the concern seemed to be more for the appearance of the projects. He noted that the appearance would be altered when the ceilings were dropped.
Mr. Yeargain said he had not been in a school which had been hot; however, with the current workmanship, he asked if the schools would be cool two years from now. He noted that he was concerned with the hazards regarding stacking four-by-fours and hoping they would not fall over. Dr. Crawford stated that he believed it was industry standard to use treated lumber for support for gas pipes. Mr. Yeargain said that it was not meant to be used in the manner that the work was done. Mr. Wolfe explained that the lumber was used to keep the pipes out of corrosive water and elements. The treated lumber was placed on slip sheets so the expansion between the pipes and roof can be accommodated. Dr. Crawford said he felt confident that the roof-top units would last at least 20-25 years. Mr. Yeargain said Ms. Reneau, as State Labor Commissioner, should be representing the union as well as non-union employees. He noted that this was not a union issue, this work was done by our employees. He further stated that Oklahoma City Public Schools is not a closed shop; that is, you can get into the BAT agreement without being a union member. This program was put into effect fourteen years ago to help the system, and, at first, was assisted by unions. Mr. Walker asked if the apprentice had a required number of years to work with journeymen or do they sign on with us. Mr. Wolfe noted that the district did not have a minimum requirement. Mr. Walker asked if the ceilings included in the pictures distributed to the Board would be installed in-house. Mr. Wolfe responded that had not been determined at the present time. Mr. Walker asked if the ceiling defusers were a part of air-conditioning work. Mr. Wolfe responded that the ceilings would be incorporated into the air-conditioning work. Mr. Walker asked if more ductwork would be required. Mr. Wolfe stated that in order to get the four area defusers in that room, the main flex duct was extended and sub ducts were taken to the defusers, and extra ductwork was necessary. Mr. Walker pointed out that gas lines would be painted in the summer of 1998 and asked if this would be done with the painting of the doors. Mr. Wolfe responded that painting would be a part of the maintenance program, not a bond program. Mrs. Parks asked Mr. King to clarify if the code inspector did not have the responsibility in dictating what materials could be used on a project. Mr. King replied that the code inspector could not dictate the specific type of materials used on a project. He stated that the code provides a list of types of materials that were approved and could be used. The contractor then had the option of deciding which materials to use. Mrs. Parks asked what responsibilities the code inspector had. Mr. King responded that the code inspector ensures code compliance, with safety as the main focus. Mrs. Parks asked if a inspector goes out on a job and sees a project in non-compliance, what would the inspector then do. Mr. King responded that the contractor would be notified on the day of the inspection and informed of the violation, and required to make the corrections. The contractor is required to call for a follow-up
61
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inspection, after requirements are addressed. If the violation is found to be dangerous, the mechanical system would be taken out of service at that point. Otherwise, the contractor would be allowed time to make the corrections. Mrs. Parks asked which process was used when work on Willow Brook was shut down. Mr. King stated that Willow Brook was in the Midwest City jurisdiction, and he did not have information on that school. Mr. Carter asked if the crew had been formed that was requested by Dr. Crawford to provide preventive maintenance of the units. Mr. Wolfe responded that the district was forming the crew; however, some individuals were currently on site but would have to be expanded to adequately handle all the sites. These individuals would be trained in-house as well as training by vendors of the units in order to be skilled to recognize potential problems. Mr. Carter asked the roof-top units would be inspected annually, bi-annually or how often by city, state and the district. Mr. Wolfe responded that a schedule had not been prepared; however, the units would need to be inspected quarterly or semi-annually at least for general maintenance.
Mrs. Parks stated that the citizens and patrons of Willow Brook were very concerned about why the project was stopped. Dr. Crawford pointed out that Willow Brook was in Midwest City and the district did not have a pre-permit to begin work on that facility. He noted that the project was stopped due only to lack of a permit; therefore, after receiving the permit, work on Willow Brook was continued. Mrs. Parks asked why there was no air-condition unit at Willow Brook if work was continued after receiving a permit. Dr. Crawford responded that a permit was received and the work was started immediately. He noted that the inspectors could have made the district remove the equipment and start completely over, but chose to stop the work. Mr. Wolfe explained that Willow Brook was in our jurisdiction; however, the inspectors and code enforcement would come through Midwest City. The work at Willow Brook was interrupted for about five days. Regarding the concern of roof penetration at Willow Brook, the district chose to remove the flex duct and install rigid ductwork at that location.
Mrs. Parks asked if Telstar, Parker and Spencer were in Midwest City, and was there a permit to work on those schools. Dr. Moore responded that Spencer was located in Spencer and Green Pastures was located in Green Pastures; however, they are part of our school system. The two schools in Mid-Del are Telstar and Willow Brook. Dr. Moore noted that Mr. Brooks said the district did have permits on the schools. Mrs. Parks asked if the work had began at Telstar and asked for a update on the air-conditioning at Willow Brook. Mr. Brooks responded that the gas lines were on the roof at Willow Brook, and he would contact Oklahoma Gas & Electric (OG&E) to install new electrical service. At that point. Willow Brook would be brought on line, and it did not cause any financial drawbacks to the district. Mr. Brooks said that the schools were being worked on in a assembly-line manner and found this method to be efficient. Mrs. Silver stated that she did not believe that the work on all bond projects had been promised to be completed in one year. She noted that the bond money was not even received until several months after it was passed. Mrs. Silver asked if the maintenance development training program would come back as a vote or implemented. Dr. Moore responded that the concern in bringing the plan to the Board was that, at one time, it was part of Board policy. If the Board so directed, then the component could be brought back in the form of a policy to be implemented. Mrs. Silver requested that the plan be brought back to the Board for further discussion. She said that the statements concerning individuals illegally inspecting work ,in the state, or improper persons reporting to the wrong individuals, brought up a policy issue. She raised questions concerning who should be allowed to walk on building roofs, or through our buildings. She was concerned that if they were getting permission, were guidelines and policies in effect, and if the district had liability insurance to cover any accidents that might occur.
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M--13
continued
Mr. Carter stated that he would like to see a preventive maintenance program proposal developed or brought back as a policy. Mr. Bogle expressed appreciation to Senator Leftwich, Reneau, and Mr. King for coming to talk to the Board.
Commissioner
Mr. Bogle requested a five minute recess at 9:55.
3.
1998 Legislative Goals Draft Proposal
(Ms. Jan Edwards)
Dr. Crawford recognized and commended Mr. Bob Warner and his staff at Mansfield Trust Reimbursement Project for a job well in recovering funds regarding asbestos problems.
Ms. Edwards noted that she was presenting a draft list of legislative priorities. She stated that they were developed as broad philosophical positions in order to allow more specific issues and flexibility as the legislative session progressed. She noted that she considered other organizations that the district worked with and their draft of legislative goals. Mr. Bogle asked if the senior staff or superintendent been involved in developing the draft. Ms. Edwards commented that it had been brought before senior staff about two or three times. She would refine, delete or add to the draft after the senior staff had commented on it. Ms. Silver asked if the draft covered state and national legislative goals. Ms. Edwards responded that the draft did not cover national goals. Dr. Crawford stated that Ms. Edwards and Mrs. Henderson had been working on national goals. Mr. Carter stated that he had mentioned to legislators and other individuals that the formula for funding did not address the age of buildings. He noted it was the district's job to carry out the bond issue and maintain buildings. Ms. Edwards said that the Capital just did not have enough money to go around for that purpose.
Mr. Bogle asked how the district could reconcile individual and Board interest and reach consensus on issues. Ms. Edwards responded that the Board needed to come to a consensus on the issue, and to also consider the political side of the issue. She noted that legislative sessions ran in two-year cycles, and, at the past session, if an issue failed, it could not be brought up until the next session. Mr. Bogle asked if the Board was looking at technical legislative issues and analyzing legislative changes. Ms. Edwards responded that she relied on senior staff, particularly on issues that dealt with funding. Mrs. Silver said she had not noticed any goals listed which addressed bilingual or special education interests, and asked if there were any goals for these areas. Ms. Edwards responded that according to Dr. Sconzo, it would be beneficial if the student count deadline could be changed to November 1st. Mrs. Silver asked about the status of supporting legislation for general bond election by simple majority on a county-by-county basis. Ms. Edwards responded that was a position that the district would have to address a simple majority instead of 60 percent of the vote. This position was introduced every year and was never considered.
Mr. Bogle stated that wide-spread deregulation was some of the rationale for not approving charter school legislation. It was suggested that before going to charter schools, to try to accomplish the same goal with deregulation. He said we were trying to do that through enterprise school program. If the district had enterprise schools based on deregulation, we could show what was accomplished with what was given to us.
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Mr. Bogle asked if the district could acquire funds from the state for deregulation grants that might help with start-up costs associated with enterprise schools. Ms. Edwards responded that the state did help through using pilot projects. If the district wanted to identify this as a legislative goal, we would state our specific needs and ask for a pilot project. Mr. Bogle asked how long the process would take in finalizing these goals. Dr. Crawford stated that Ms. Edwards had a goal of the Board approving the goals by the second meeting in November. He said that if there were any additional ideas, to let Ms. Henderson know and she could get in touch with Ms. Edwards. Mr. Bogle stated that the Board had expressed interest in being more involved in the legislative session and suggested that the Board develop plans and activities. JPDATE OF NORTHEAST HIGH SCHOOL PLANNING COMMITTEE MEETINGS
4.
Update of Northeast High School Planning Committee Meetings Guy Sconzo)
(Dr.
DISCUSSION Dr. Sconzo reported that the district had accomplished the three goals concerning Northeast High School's magnet program. Two Northeast teachers, the principal, and a parent visited the Health Careers School in Houston, which was a model for the program at Northeast. The Northeast Steering Committee had conducted the four scheduled meetings, which gave parents and patrons an opportunity to provide suggestions and concerns. Dr. Sconzo said that the proposed survey was conducted by telephone, in order to gauge parental preference on the magnet programs offered at Northeast. The majority of the parents were interested in expanding the Bio-Medical and Health Career Program. The interest was in combining computer sciences, technology, engineering, math, etc. The steering committee is now working on the recommended program for the 6 through 12 Northeast Magnet School as well as the budget impact. This information would be brought before the Board at the next regular Board meeting.
Mrs. Parks said that she was disappointed in the way the survey was conducted for the Northeast Magnet School program. She asked if other surveys had been taken by telephone. Dr. Sconzo responded that when the four schools were opened, no surveys had been taken. All the input was gathered through open meetings. HSCUSSION OF [NTER-SCHDLASTIC nULETIC PROGRAMS IT PROPOSED lAGMET SCHOOLS
5.
Discussion of Inter-Scholastic Athletic Programs at Proposed Magnet Schools (Dr. Vern Moore/Mr. Eddie Griffin)
DISCUSSION
Dr. Moore stated that Mr. Griffin would discuss the Inter-Scholastic Athletic Programs for proposed magnet schools. Mr. Griffin reported that a co-op exists when two schools are combined together to provide athletic opportunities at varsity levels. He noted that the standalong sports at Classen would include basketball, soccer, swimming, tennis, volleyball, cross-country, and slow-pitch softball. Northeast would continue to offer their same sports. At the middle school level, the stand-along sports at Classen would be basketball, soccer and softball. The high school teams would continue to co-op with Northeast in football, wrestling, track, and baseball. Classen middle school would continue to co-op with Harding. Mr. Griffin further noted that the proposal for the 1998-99 school year when the two schools would be combined, the high school stand-along sports at Classen and Northeast would be the same. Due to the lack of numbers at some of the high schools, the sports that would need to be co-oped football, fast-pitch softball, wrestling, track, and baseball. Mr. Griffin noted that the middle school team co-op at Classen would be football, wrestling, track, and baseball. He said that this was where budget considerations would have to come into play as these teams were developed.
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Mrs. Parks asked how much input the two schools had in the structuring of the proposed plan. Mr. Griffin responded that input was given by coaches and principals of the particular schools. He noted that the main consideration was with the OSSTkA Association, to ensure that the district fell within the guidelines. Mr. Griffin stated that the district only had two options in co-oping teams, which would be either having separate teams at Northeast and Classen or combining teams. Mrs. Parks expressed concerns on the different sports at these schools that would co-op especially when there were no such sports at the schools. Dr. Crawford said there were some schools which did not have enough students to participate, and, therefore, there could not be a team built. That was one of the reasons in developing these guidelines and the other reason was to make the teams more competitive.
Ms. Parks said last year the district had area supervisors monitoring these sports, and now the district was going to co-op some schools which did not even have some of the proposed sports. Mr. Griffin replied that the reason there was not a swimming team at Northeast last year, or this year, was the lack of students interested in the sport. Mrs. Parks asked why the district would pay the "Y" for use of their pool when there was a municipal pool at Douglass. Mr. Griffin responded that, last year, the coach had the decision to use either the Douglass pool or the Foster pool. Mrs. Parks stated that she did not think the reports were as accurate as they needed to be.
Mr. Carter asked how the divisions of the schools were determined. He also asked about the divisions of stand-alone sports. Mr. Griffin noted that every school had an average daily membership and when combined, the schools would be considered 4-A division. He stated that the stand-alone programs divisions would not change. Mr. Bogle asked if a middle school student could participate, and compete, on the high school team. Mr. Griffin responded that students could not compete in high school until they reached the ninth grade. Mr. Bogle asked why the district did not have a 6 through 12 grade cross-country team or swimming team. Mr. Griffin responded that topic had been'discussed and needed to be organized within the Oklahoma City Public Schools. Dr. Crawford said that one problem that would arise would be some students would not have someone to compete against. He noted that the district would have to have intramural instead of intermural sports. Dr. Crawford removed Item 6 from the agenda.
6.
Consideration to adopt the Superintendent's Evaluation Instrument (Dr. Marvin Crawford)
7.
Remarks
Mr. Yeargain left the meeting at 10:46 p.m.
NOTE:
Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.
PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - K)
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PURCHASING AND GENERAL BUSINESS MOTION: SECOND:
I. #315 iPPROVAL OF ’URCIIASING AND GENERAL ITEMS l-K
continued
Mrs. Silver Mrs. Puckett
MOVE FOR APPROVAL OR PURCHASING AND GENERAL BUSINESS ITEMS A-K.
ROLL CALL
Puckett, Ms . Mrs. Parks, Mr. Bogle,
Mrs. Silver, Carter, Mr.
aye aye aye
aye aye
MOTION CARRIED 5-0.
ffiCOMMEND APPROVAI IGKEEMENT TO PARTICIPATE IN lOSTS PROGRAM
JECOMMEND APPROVAI, AGREEMENT WITH IS. LAURA GLENN K) PROVIDE )RIENTATION & ■lOBILITY SERVICES JECOMMEND APPROVAI, AGREEMENT WITH 4S. ANGIE LINDLEY K) PROVIDE HEARINd IMPAIRED ENTERPRETER SERVICES
A.
Recommend approval of an agreement with the Oklahoma State Regents for Higher Education to participate in a HOSTS program pilot project. Funds, not to exceed $55,000, will be charged to Title I Fund 823-511-1000-810-494-7691-000-515. (Dr. Guy Sconzo)
B.
Recommend approval of an agreement between Independent School District No. 89 and Ms. Laura Glenn to provide orientation and mobility services. Fee of $45/hr. is to be charged to General Fund Account 811-313-2142-330-000-0000-000-079. (Dr. Guy Sconzo)
C.
Recommend approval of an agreement between Independent School District No. 89 and Ms. Angie Lindley to provide hearing impaired interpreter services. Fee of $14/hr. and $.28/mile for in-district travel is to be charged to General Fund Account 811-313-2142-330-000-0000-000-079. (Dr. Guy Sconzo)
D.
Recommend approval to purchase stock forms and ribbons for use by Management Information Services (warehouse stock) from the following companies who submitted the low quotations: (Belphry Dean)
RECOMMEND APPROVAI, IO PURCHASE STOCK FORMS AND RIBBONS FOR MANAGEMENT’ INFORMATION SERVICES
$ 12,257.50 26,219.40 $ 38,476.90
First Forms Company Precept TOTAL
These purchases are to be charged to General Fund Accounts
811-000-2844-610-000-0000-000-055 811-000-2114-610-000-0000-000-055 TOTAL
$ 30,792.00 7,684.90 $ 38,476.90
RECOMMEND APPROVAL TO PURCHASE NINE LATHE/MILL MACHINES FROM NIPPER TECH. COMPANY
Recommend approval to purchase nine (9) lathe/mill training machines for use by the Vocational Department (Middle Schools) from Nipper Technical Education Company (sole source) . This purchase in the amount of $72,000 is to be charged to General Fund Account 811-421-1000-740-317-8530000-000. (Belphry Dean)
RECOMMEND APPROVAL
Recommend approval of the 1997-98 Estimate of Needs, pursuant to Section 3002 of Title 68 of the Oklahoma Statutes. (Nick Kelly)
OF 1997-98 RSTTMATF, OF NEEDS
RECOMMEND APPROVAL TO PURCHASE SOFTWARE DEV. AND PRINTING OF ESSENTIAL SKILLS FROM NATIONAL COMPUTER SYSTEMS
General Fund Building Fund Child Nutrition Fund Debt Service (Sinking) Fund 93-94 Bond Fund G.
$ 178,336,410.22 $ 6,152,255.78 13,788,914.55 $ 10,067,207.44 $ $ 19,196,009.92
Recommend approval to purchase software development and printing of our Essential Skills test materials from National Computer Systems (NSC). This expenditure in the amount of $62,226.84 is to be charged to account General Fund Account 811-2123-650-000-0000-000-012. (Dr. Guy Sconzo)
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Recommend approval of an agreement with the National School Conference Institute to provide professional development services. This expenditure in the amount of $31,970 is to be charged to General Fund Account 811-000-2213-539-000-0000000-025 and Title II Fund Account 823-000-2212-530-000-0000(Dr. Guy Sconzo) 000-000
RECOMMEND APPROVA OF AGREEMENT WITH NATIONAL SCHOOL CONFERENCE INSTITUTE
Recommend approval of an agreement with Voyager Expanded implement the Voyager AfterLearning, Inc. , to School/Saturday School Program at Longfellow and Gatewood Elementary Schools. This expenditure in the amount of $60,390 is to be charged to Title I Fund Account 823-5111000-320-429-7650-000-069. (Dr. Guy Sconzo)
RECOMMEND APPROVA OF AGREEMENT WITH VOYAGER EXPANDED LEARNING, INC.
J.
Recommend approval of a contract with Stephen C. Davis of the Aerospace and Technology Education Center (ASTEC) to organize and oversee all of the District's Science Fairs this year. This expenditure in the amount of $9,000 is to be charged to the Eisenhower Math and Science Grant Account 823-721-2213320-000-0000-075. (Dr. Guy Sconzo)
RECOMMEND APPROVA OF CONTRACT WITH STEPHEN DAVIS TO OVERSEE SCIENCE FAIRS
K.
Recommend approval of a contract with the Oklahoma City University Education Department to provide consultant services for inclusion of phonics in the reading instruction program at five (5) of our low achieving Title I schools this year. This expenditure in the amount of $15,000 is to be charged to General Fund Account 811-000-1000-329-191-1130520-010. (Dr. Guy Sconzo)
RECOMMEND APPROVA OF CONTRACT WITH OKLAHOMA CITY UNIVERSITY EDUC. DEPARTMENT
H.
DISCUSSION Mrs. Silver asked if there was a targeted school for the HOSTS program. Dr. Sconzo responded that the district had acted quickly to be included in the HOSTS program, however; a school had not yet been targeted. Mrs. Silver asked if this program operate like the elementary HOST programs which used volunteers. Dr. Sconzo replied that was exactly what this program included. Mrs. Parks asked for some additional information on Item H and Item J. Dr. Sconzo responded that Item H was a satellite feed inservice delivery system. This system would utilize national experts, by satellite, who could send information to individual sites to conduct seminars, workshops, or presentations. Regarding Item J, Mr. Stephen Davis had contracted with the district to organize and work with teachers in all levels in science and engineering fairs. The district recommended that he receive a contract for this year also. Mrs. Parks asked if there was a district employee who could organize the science fair without having to contract these services. Dr. Sconzo responded that four years ago, the district had a science supervisor; however, when the position was eliminated, the district had contracted out for these services.
Mrs. Silver said the teachers had commented about how smoothly and how very professionally the science fairs had been running, especially since contracting with Mr. Davis. Dr. Sconzo noted that the district was recommending using Eisenhower Math and Science grant funds for this agreement. Mrs. Parks asked Dr. Sconzo for information on the contract on Item K. Dr. Sconzo responded that after the Board adopted the Board goals, we met with representatives from all the area universities. Our motive was to get information on which institutions trained elementary teachers in the use of phonic instruction, as part of reading. He noted that it was concluded that there was only one institution, and only one instructor, knowledgeable in phonics instruction. He said that individual was an instructor at Oklahoma City University. The recommendation is that Title 1 funds be used to contract with Oklahoma City University so that instructor could spend time working with five low-achieving Title 1 schools.
67
807
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997 M-18 E PURCHASING AND GENERAL BUSINESS
continued
Mrs. Parks asked if Title 1 funds could be used for consultants. Dr. Sconzo replied that the district could use these funds if that expenditure was included in the state approved Title 1 plan. Mr. Carter asked what the standards were for the other colleges, concerning reading. Dr. Sconzo explained that it was found that the whole language reading instruction program was preferred. The district's philosophy has always been to use a variety of instructions in order to reach all children. Mrs. Parks asked that based on the statistical profile of the district student's, what grade levels showed remarkable increase in reading. Dr. Sconzo responded that, as a general statement, reading and math are scores which tended to be higher at the elementary level, and declined in the secondary levels. Mrs. Parks stated that she believed the district was spending a lot of funds for reading, but questioned if the district was getting it's money's worth. Dr. Sconzo responded that if growth is not seen with the spring testing, as expected on the strategic plan, than at that time, the district will have to question our resources.
Mr. Bogle asked Ms. Carter to explain what the three steps were on the items below. Ms. Carter responded that the Board was asked to vote on the recommendation from the superintendent, for the dismissal, date, time and place, of the named employee. Then, to vote to suspend the employee effective October 21, 1997 for the best interest of the students in the Oklahoma City Public Schools. The last item would be a vote to notify the employee of the reasons for the dismissal.
68
808
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
PERSONNEL
1.
AND
M-19
ENCUMBRANCES
Consideration and vote to receive the Superintendent's recommendation for the dismissal of Walter Heard from the District and to set a date, time and place for a hearing on the Superintendent's recommendation.
MOTION: SECOND:
Mrs. Silver Mr. Carter
MOVE FOR APPROVAL TO RECEIVE THE SUPERINTENDENTS RECOMMENDATION FOR THE DISMISSAL OF WALTER HEARD FROM THE DISTRICT TO SET A HEARING ON NOVEMBER 24, 1997, AT 6:00 P.M. IN THE BOARD ROOM AUDITORIUM. ROLL CALL
Ms . Puckett, Mrs . Parks, Mr. Bogle,
Mrs. Silver, Mr. Carter,
aye no aye
aye aye
R. #316 APPROVAL TO RECEIVE SUPERINTENDENTS RECOMMENDATION FO DISMISSAL OF WALTER HEARD FROM DISTRICT AND TO SET HEARING ON NOVEMBER 24, 1997
MOTION CARRIED 4 aye, 1 no. DISCUSSION Mr. Bogle asked if the suspension was with pay or without pay. Ms. Carter responded that under teacher statues, the law states that when you suspend a teacher, that teacher receives pay. Mr. Carter asked if an employee had to file for a hearing. Ms. Carter responded that teachers automatically had the right to a hearing. Mrs. Parks asked if it was part of the Board policy that the employee's counsel would plead for the date. Ms. Carter responded that the Board sets a date and if there is a inconvenience, than the district will work to find an agreeable date.
Mr. Bogle stated that there had been some concern expressed that the district had not followed normal policy or procedures on dealing with this individual. He asked the district to respond to these concerns. Dr. Crawford noted that he was assured by Dr. Moore, and the legal counsel, that the issue had been in the process for a number of months, and the Center for Educational Law is working the project for the district. All of the legal technicalities had been followed to recommend the dismissal to the Board. Mrs. Parks stated that she would support the second vote because it gave the employee the opportunity to be concerned about a hearing.
2.
Consideration and vote to suspend Walter Heard from employment effective October 21, 1997, in the best interest of the children in the District.
MOTION: SECOND:
Mrs. Silver Mr. Carter
MOVE FOR APPROVAL TO SUSPEND WALTER HEARD FROM EMPLOYMENT EFFECTIVE OCTOBER 21, 19 97, IN THE BEST INTEREST OF THE CHILDREN IN THE DISTRICT. ROLL CALL
Ms. Mrs Mr.
Puckett, Parks, Bogle,
Mrs. Silver, Mr. Carter,
aye aye aye
MOTION CARRIED 5-0.
69
aye aye
R. #317 APPROVAL TO SUSPEND WALTER HEARD FROM EMPLOYMENT EFFECTIVE OCTOBER 21, 1997
f
809
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997 M-20
PERSONNEL AND ENCUMBRANCES
continued
Consideration and vote to direct the Superintendent to notify Walter Heard of the reasons for the recommended dismissal, his suspension, his right to a hearing, and the date, time and place for the hearing. MOTION; SECOND; I. #318 APPROVAL TO )IRECT THE RJPERINTENDENT TO NOTIFY WALTER JEARD OF THE JEASONS FOR □HE RECOMMENDED DISMISSAL, HIS SUSPENSION, HIS ilGHT TO A HEARING AND THE DATE, TIME AND PLACE FOR THE HEARING
Mrs. Silver Mr. Carter
MOVE FOR APPROVAL TO DIRECT THE SUPERINTENDENT TO NOTIFY WALTER HEARD OF THE REASONS FOR THE RECOMMENDED DISMISSAL, HIS SUSPENSION, HIS RIGHT TO A HEARING, AND THE DATE, TIME AND PLACE FOR THE HEARING. ROLL CALL
Ms . Puckett, Mrs. Parks, Mr. Bogle,
MOTION CARRIED 4 aye, 1 no.
4.
Recommend approval of items 4a, 4b, and 4c as listed below. Vern Moore, Mr. Belphry Dean)
MOTION: SECOND:
R. #319
MOVE TO APPROVE ITEMS 4A, 4B, 4C
aye aye
Mrs . Silver, Carter, Mr.
aye no aye
(Dr.
Mr. Carter Mrs. Silver
MOVE FOR APPROVAL OF ITEMS 4A, 4B, AND 4C. ROLL CALL
Ms . Puckett, Mrs . Parks, Mr. Bogle,
aye aye
Mrs. Silver, Carter, Mr.
aye aye aye
MOTION CARRIED 5-0. 8BCOMMEND APPROVAL TO ISSUE 97-98 PURCHASE ORDERS EO ENCUMBER PAYROLL FOR 5JOVIMBER 1997
a.
Recommend approval to issue 1997-98 purchase orders encumber the following payroll for November 1997. FUND
OCAS CODE
9820017
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND SALARY FEDERAL FUNDS SALARY
8-11-000-5300-100
$9,250,000.00
8-21-000-5300-100
$
275,000.00
8-22-000-5300-100
$
500,000.00
8-23-000-5300-100
$
725,000.00
9820019
9820020
EQUEST APPROVAL OR RATIFICATION F SEPTEMBER 1997 AYROLLS
AMOUNT
P.0. NO■
9820018
b.
to
Request approval for ratification of September 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows:
1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary
70
$ 8,844,189.31 $ 194,272.22 $ 400,285.79 $
599,914.32
810
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
PERSONNEL AND ENCUMBRANCES
M-21
continued
Recommend approval of Personnel and Encumbrances as listed on the following pages.
c.
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report. Encumbrances Approval of encumbrances as listed in the agenda for purchase orders (11-9804954 through 11-9805704) written during the period 9/30/1997 through 10/13/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122 . )
The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9804954 to 9805704 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Date
71
RECOMMEND APPROVA OF PERSONNEL AND ENCUMBRANCES
811
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997 M-22 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
NAME
HOURLY RATE
PROFESSlONAL-TECHNK !AL: Richard Reames
ANNUAL SALARY
09/16/97 Southeast Adjunct World History Instructor
PROFESSlONAL-TECHNK :al :
435/00
$14.75
720/03
$24,313.00
Even Start Family Literacy Administrative Specialist
09/29/97
Douglass Math Teacher
10/01/97
01/03/BA+
$23,405.00
Laura Beard
10/06/97 Webster Title I Math/Computer Teacher
01/03/BA+
23,405.00
Juanita Garza
Rogers Math/LA Teacher
09/30/97
01/03/BA
23,170.00
Era Gurley
Alternative Education 09/02/97 Gateway Academy Middle School Teacher
01/03/BA
23,170.00
Anna Hannon
Classen .5 Sign Language Teacher
09/29/97
01/10/BA+
12,667.50
David Heath
Star Spencer Resource Lab Teacher
09/29/97
01/03/BA
23,170.00
Norbert Heckman
Northwest Classen .5 Art Teacher
09/29/97
01/03/BA+
11,702.50
James Herider
John Marshall Eng/SS Teacher
10/06/97
01/10/MA+
26,365.00
Phyllis Morton
Northeast Vocational Health Occupational Teacher
09/02/97
04/11/BA
27,845.00
Bretta Poston
Performing Arts Traveling Elem Music Teacher
09/22/97
01/06/BA
24,095.00
Mary Ray
CERTIFIED: Bryan Anderson
108
72
812
PERSONNEL EMPLOYMENTS
NAME
CERTIFIED: coat'd
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
09/29/97
01/03/BA
$23,170.00
09/02/97
014/04/MA
29,925.00
09/15/97
01/20/MA+
17,142.50
Rogers ED Teacher
10/02/97
03/04/MA
25,655.00
09/22/97 Ridgeview .5 Pre-School Teacher
01/03/BA
11,585.00
Northwest Classen ED Teacher
10/06/97
03/03/BA
24,360.00
Capitol Hill HS ESL Teacher
09/02/97
01/03/BA+
23,405.00
Rodrigo Alcoba
Columbus Bilingual Assistant
08/19/97
103/01
$ 8,021.00
Susan Alkire
Wilson Autistic Assistant
09/30/97
103/01
8,021.00
Trinidad Barajas
Capitol Hill Elen Bilingual Assistant
10/06/97
103/01
8,021.00
Donna Bay
Britton .5 EDK Assistant
09/29/97
101/01
3,906.50
Christine Byrd
Harding .5 Clerk
10/02/97
130/01
4,370.50
MeIva Carter
Taft .5 Clerical/ .5 Counselor Assistant
09/29/97
130/120/01
8,585.00
Marco Charqueno
Harding Bilingual Assistant
09/22/97
103/01
8,021.00
Gabriela Chavez
Douglass Bilingual Assistant
09/15/97
103/01
8,021.00
Chris Prestegard
Northwest Classen SS Teacher
Deborah Ross
Special Services Psychologist
Edgar Scott
Southeast .5 Band Teacher
Greta Singleton Donna Stevens
Eva Stevenson Luis Zea
CLERICAL:
109
L
ANNUAL SALARY
73
'S
813
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CLERICAL: cont'd
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
09/24/97
103/01
$ 8,021.00
09/29/97
125/03
9,660.00
10/01/97
125/01
9,373.00
10/03/97
103/07
9,305.00
09/29/97
103/01
8,021.00
Stonegate Clerk
10/01/97
122/01
8,546.00
Moon .5 Counselor Assistant
09/15/97
120/03
4,359.00
Jessica Lopez
Shields Heights Bilingual Assistant
09/24/97
103/01
8,021.00
Maria Lopez
Capitol Hill Elem Bilingual Assistant
09/16/97
103/01
8,021.00
Melissa McGuirre
Telstar Media Assistant
10/01/97
110/01
8,006.00
Julia McKenna
Bodine Media Assistant
09/29/97
110/01
8,006.00
Rhonda Moore
Moon Title I Clerk
09/29/97
122/01
8,546.00
Michelle Morrow
Moon SED Assistant
09/16/97
101/01
7,813.00
Jovita Peha
Columbus Bilingual Assistant
09/19/97
103/01
8,021.00
Cheryl Shideler
Sequoyah .5 Clerk
09/29/97
122/01
4,273.00
09/29/97
101/01
7,813.00
Leon Clay
Britton Bilingual Assistant
William Duhart
Stand Watie Principal Secretary
Patrice Ellis
Polk Principal Secretary
Linda Fuller
Britton Bilingual Assistant
Kevin Hoang
Northeast Bilingual Assistant
Debra Howsden
Wilma Knight
Sandra Thompson
Classen Special Ed Assistant
110
74
814
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
PERSONNEL EMPLOYMENTS
NAME
CLERICAL: cont'd
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
ANNUAL SALARY
About Face Principal Secretary
10/06/97
140/01
$ 9,591.00
Gatewood Bilingual Assistant
10/03/97
103/01
8,021.00
Custodian
10/06/97
167/01
$13,271.00
Mechanic
10/06/97
175/01
$18,108.00
Fred Roberts
Mechanic
10/06/97
175/01
18,108.00
Elaine Bradley
Bus Assistant
10/02/97
104/01
$ 5,050.00
Sharon Hannah
Bus Driver
09/25/97
105/01
5,850.00
Viola Mack
Bus Assistant
09/30/97
104/01
5,050.00
Leatrice McFadden
Bus Driver
09/26/97
105/01
5,850.00
Wanda Williams Li Chin Yu CUSTODIAL:
William Wall, Jr
GARAGE SERVICES: Michael Lebel
TRANSPORTATION:
Bus Assistant
10/07/97
104/01
5,050.00
Judy Holder
Bus Assistant
10/07/97
104/01
5,050.00
Clyde McFadden
Bus Assistant
10/02/97
104/01
5,050.00
Lynn Fitzgerald
Helen Seelye
10/08/97
Bus Assistant
111
75
104/01
5,050.00
815
PERSONNEL LEAVE OF ABSENCE
NAME
SITE/
EFFECTIVE DATE
ASSIGNMENT
MEDICAL: CLERICAL:
Deborah Goss
Donna Landsberger
Northwest Classen MD Assistant
08/26/97
Hayes CSA
09/12/97
112
76
816
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
M-27:
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
EFFECTIVE DATE
SITE/ ASSIGNMENT
NAME
ABANDONED POSITIONS CLERICAL:
Juanita Howard
09/30/97
Jefferson MR Teacher Assistant
Eisenhower Special Ed Assistant
09/23/97
Angela Aldridge
Bus Driver
10/02/97
Otto Paulden
Bus Driver
09/29/97
Kyle King
TRANSPORTATION:
ELIMINATION OF POST' 'IONS: PROFESSIONAL-TECHNK ;AL: Robin Foutch Howard Hopps
Kelley Oshel
(HOURLY INSTRUCTOR! t)
Fine Arts Adjunct Strings Inst
10/03/97
Classen Adjunct German Inst
10/03/97
Classen Adjunct Drama Inst
EXPIRATION OF EMPLOY rMENT:
10/03/97
American Indian Student Services Field Facilitator
09/30/97
Marie Perry
Quail Creek 1st Grade Teacher
11/07/97
James Wood
Northeast Vocational Business Teacher
Martin Weryackwe
RETIRING:
CERTIFIED:
10/24/97
113
L
77
z
817
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997 m -28;;
1'PERSONNEL AND ENCUMBRJkNCES (Continued)
PERSONNEL SEPARATIONS
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
RETIRING: cont'd
CLERICAL;
Jessie Rutledge
10/03/97
Douglass Attendance Clerk
114
78
818
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
M-29:
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME CERTIFIED: Howard Barton Doris Walker
EFFECTIVE DATE
SITE/ASSIGNMENT
Harding/Computer Teacher
Wheeler/2nd Grade Teacher
CHILD NUTRITION SERVICES:
Jackie Campbell Dee Ann Shook
Pamela Smith
Sherrie Zable
CLERICAL:
Lonnie Barker
North Highland/Entry Kitchen Assistant
10/13/97
10/20/97
10/02/97
CNS/Personnel Technician
09/26/97
Kaiser/Kitchen Assistant
09/11/97
Positive Tomorrows/CSA
09/26/97
Jackson/Bilingual Assistant
10/06/97
Western Village/Entry Kitchen Assistant
09/25/97
Vicki Brinson
Rockwood/Clerk
10/03/97
Shajuanna Jackson
Moon/SED Assistant
10/24/97
Capitol Hill Elem/Bilingual Assistant
10/10/97
Oscar Garcia Sue Kinder
Anita Mercado
Paulette Minshall
Lafayette/Media Center Assistant
10/06/97
Educational Assessment/Administrative Secretary
10/03/97
10/01/97
Cleo Moore
Fillmore/Principal Secretary
10/03/97
Carlos Ortiz
Emerson/Bilingual Assistant
Charla Parker
King/CSA
10/02/97
Lisa Ramirez Jonlta Robinson
CUSTODIAL:
Diana Coffman
Southern Hills/Day Care Assistant
10/03/97
Harding/.5 Counselor Assistant
10/03/97
Roosevelt/Assistant Head Custodian
09/09/97
115
79
819
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME TRANSPORTATION:
Enoch Baca
Chris Hadj iconstantinou Lahoma Miller
EFFECTIVE DATE
SITE/ASSIGNMENT
Bus Assistant
09/23/97
Mechanic
09/26/97 08/22/97
Bus Assistant
116
80
820
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
UNFINISHED
M-31.
BUSINESS
NONE NEW
BUSINESS
NONE CITIZEN S'
COMMENTS
NONE BOARD
MEMBER
BOARD MEMBERS COMMENTS
COMMENTS
Mrs. Parks asked what the Spaulding Education Foundation encumbrance was. Mr. Dean responded that the encumbrance was for reading material, and workbooks for Linwood Elementary School. Mrs. Parks asked if Linwood had a special school or program that required this kind of expenditure. Dr. Sconzo responded that Spaulding was one of the six phonic reading programs that the district had allowed schools to choose from. Mrs. Parks stated that a teacher had told her that textbooks had not been received. Dr. Crawford noted that a decision was made a couple of years ago to continue materials in hand instead of buying new material. He pointed out that many areas were reusing materials throughout the district because there was not enough textbook money to buy all new adoptions.
Mr. Carter stated that he thought the Board should bring the policy to approve a consensus agenda. Mrs. Parks asked if the consensus agenda would mean that the Board would not have so many meetings during the month. She stated that she hoped the Board could consolidate some of the discussions in order to cut down on the number of meetings. Dr. Crawford pointed out that the process for implementing the consensus agenda had been started and will present the Board with a proposal at the next meeting. Mrs. Silver stated that she would like to have the Minutes separate from the Agenda. Mr. Bogle expressed appreciation for the staff presentation; however, he was disappointed with the politics that were displayed because it pulled the Board from the real issues. Mrs. Puckett stated that she appreciated the answers to the allegations that were raised. Mrs. Parks stated that the Wall of Fame dinner, fundraiser, and hoped that the Board would attend, out that the dinner was on Wednesday, Oct. 29, 1997. that she appreciated Mr. Wolfe's presentation.
which would be a Mr. Bogle pointed Mrs. Parks stated R. #320 ADJOURNMENT 11:36 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 11:36 The motion for adjournment was made by Mrs. Parks and seconded by Silver. On roll call, the votes were as follows: Mrs. Puckett, Mrs. Silver, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, THEREUPON THE MEETING WAS ADJOURNED.
81
p.m. Mrs. aye; aye.
/
821
MINUTES OF THE REGULAR MEETING OF OCTOBER 20, 1997
M-3’ (An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
PresLdent
.Miputes
approved
STATE OF OKLZkHOMA ss . COUNTY OF OKLAHOMA
by the , 1997-
Board
of
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this ' 1997. zU
Clerk\ Oklahoiria"'city Board of Education (SEAL)
82
day
822
MINUTES OF THE SPECIAL MEETING OF OCTOBER 21, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,
OKLAHOMA,
89
OF
MET IN SPECIAL SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, TUESDAY, OCTOBER 21, 1997, AT 6:00 P.M. PRESENT;
Jennifer Puckett, District ; Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Ron Bogle, District 1
Member Vice President Member Member President
ABSENT:
Tom Yeargain, District 7 Thelma R. Parks, District 5
Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel. CALL
T O
JALL to
ORDER
ORDER
Mr. Bogle called the meeting to order at 6:12 p.m. lOLL CALL
ROLLCALL
At the time of present.
the Roll
Call,
five
(5)
members of
the Board were
Mrs. Silver, District 3 Board Member, gave the invocation and led the pledge of allegiance. SPECIAL
1.
BUSINESS
Pre-termination Hearing for Donna Todd, support employee, pursuant to recommendation for dismissal from the district's employment by the superintendent.
PRE-TERMINATION HEARING FOR DONNA TODD, SUPPORT EMPLOYEE
The following persons participated in the hearing:
Hearing Officer: Legal Counsel: Union Representative:
Arnie Colclazier Tammy Carter Donna Reed, OCFCE
DISCUSSION
OPENING STATEMENTS:
OPENING STATEMENT
Respondent's Statement:
Ms. Carter stated that the superintendent had recommended the termination of Ms. Donna Todd. This recommendation was in compliance of Oklahoma Statues 6101.41 pursuant to O.S. 70OS 6101.41 which read: any school district support employee who has been convicted of a felony, shall be dismissed and not re-employed unless a presidential pardon had been issued. She stated that the evidence would show that Ms. Todd was a support employee, and, on August 6, 1997, she entered a no-contest plea to two counts of assault with a deadly weapon. The evidence would show assault with a deadly weapon was a felony in the State of Oklahoma and further that Judge Nancy Coats entered a judgment of guilt, and sentenced Ms. Todd to a five-year suspended sentence on each charge. She noted that this judgment and sentencing constituted the conviction and that Ms. Todd had not received a pardon. Grievant's Statement:
Ms. Donna Todd stated that she was not a convicted felon; however, she admitted that she did plead no-contest before the Judge. This is a matter that was not tried and was pending before the Court of Criminal Appeals, and would not be final until the Appeals Court made a decision.
83
823
MINUTES OF THE SPECIAL MEETING OF OCTOBER 21, 1997 .M-2
Cross-Examination by Respondent's Counsel:
FIRST WITNESS:
Dr. Vern Moore, Deputy Superintendent with the Oklahoma City Public Schools.
Ms. Carter asked Dr. Moore to describe his position with the school district. Dr. Moore stated that he was the Deputy Superintendent and that he supervised the senior staff and personnel services. Ms. Carter asked Dr. Moore if he was at one time Personnel Director for the district. Dr. Moore said that he was the Personnel Director from 19841990, and was involved in the process of hiring and firing employees. Ms. Carter asked Dr. Moore what the law required in regard to support employees who had been convicted of felonies. Dr. Moore explained that the law required the district to take a definite action toward termination and to make the recommendation to the superintendent. Ms. Carter asked Dr. Moore if he knew Ms. Todd. Dr. Moore stated that he knew that Ms. Todd was employed in the transportation department, which did put her in the category of support employee. Ms. Carter asked Dr. Moore to examine exhibit one and to describe the document. Dr. Moore described the document as the judgment and sentencing statement administered by the District Court of the State of Oklahoma.
Exhibit Number One:
Certified copy of the judgement and sentence that was issued in regard to Ms. Donna Todd in August of 1997.
Ms. Carter asked Dr. Moore if he had been given the opportunity to look at the document to compare the social security number, and birthdate, Dr. Moore to ensure it was the correct information for Ms. Todd. Ms. Carter responded that the information was correct for Ms. Todd, Dr. Moore asked Dr. Moore to describe the information on the document, responded that the Judge had sent the statement that on August 6, 1997, there had been a sentencing and Ms. Todd had entered a plea of no contest. Ms. Carter asked what crime this document indicated. Dr. Moore noted that the document indicated two counts of assault with a deadly weapon and Ms. Todd had been found guilty of the charges. The sentencing stated that on each count Ms. Todd received a five-year suspended sentence. He said that the last page of the document made reference to the statue as it related to assault and battery with a deadly weapon. Ms. Carter asked Dr. Moore if the document also indicated that assault and battery with a deadly weapon was considered a felon. Dr. Moore replied that the document indicated that a person who committed a felon or upon conviction, is guilty of a felon, it would be punishable by imprisonment. Exhibit Number Two:
Section 135(A) of the "School Laws of Oklahoma"
Ms. Carter asked Dr. Moore to explain Section 135(A). Dr. Moore responded that Section 135(A) related to the conviction of felonies, criminal sexual activity, or sexual misconduct. He said that the section explained that a school employee, convicted of a felony, would be dismissed or not re-employed unless a presidential or gubernatorial pardon had been issued. Ms. Carter asked if the section was discretionary or mandatory that a support employee be dismissed by the Board. Dr. Moore responded that by looking at the language, it indicated mandatory dismissal. Ms. Carter asked if Ms. Todd had received a presidential or gubernatorial pardon. Dr. Moore stated that she had not received a pardon to his knowledge. Ms. Carter stated that since there was an appeal on file, would it affect the finality of the judgement. Dr. Moore replied that it did not affect the judgement. Cross-Examination by Grievant: Ms. Todd asked Dr. Moore if he had been given a notice that there was an appeal pending in the case. Dr. Moore responded that he had not been aware of an appeal.
84
824
MINUTES OF THE SPECIAL MEETING OF OCTOBER 21, 1997 M-3
Grievant's Statement:
Ms. Todd stated that she was not aware of the case until it appeared on a Oklahoma State Bureau of Investigation report. She noted that the report did not state that it was a felony. She stated she was informed by Mr. Raymond Randle, Director of Transportation, that at the time she changed positions, there was something on the OSBI report. She immediately contacted her attorney and requested that he investigate the matter. She noted that after her lawyer had gone to the court house, all that was found was a complaint of a case dated in 1994 where she was arrested on a charge of assault and battery. There was only a complaint reported by the OSBI. Ms. Todd pointed out that concerning the case that was pending, she did appear in front of a Judge in 1994, but was told that nothing had ever been filed. She stated that she was never notified and the only way that this case got to the court was because she inquired about it. The OSBI department told her if she had come to them first, it would have been automatically dismissed because it had been so long and had not been resolved. The original District Attorney stated that he thought he had dismissed the case. She stated that in order to dissolve the case she had to turn herself back into the police department and put up bond, then she could have a Judge dismiss the case. In the process, she noted that there was a District Attorney who decided to file the charges even though two years had passed. Ms. Todd stated that the hearing was cancelled and she continued to work. She said that with the numerous mistakes that have been made in Court, she should not be dismissed. She stated that she was not notified by the district concerning the hearing or procedure to follow. She noted that Mr. Gray contacted her to let her know about the hearing. Cross-Examination by Respondent's Counsel:
Ms. Carter asked Ms. Todd if she remembered entering a plea of nocontest on August 6, 1997. Ms. Todd stated that she did. Ms. Carter asked Ms. Todd if she was aware that the Judge found evidence of guilt. Ms. Todd responded that she was aware of the finding of guilt. Ms. Carter noted that she was given a five-year suspended sentence on both counts; however, she asked if the Judge required her to see a probation officer. Ms. Todd stated that the Judge wanted her to seek counseling for a year, and pay a $250 fine, but nothing was said about a probation officer. Ms. Carter asked Ms. Todd if she knew her attorney had filed a motion to have the guilty plea set aside. Ms. Todd stated yes and that the District Attorney agreed to it also. Ms. Carter asked if she was aware that the Court overruled the motion on or about September 11, 1997. Ms. Todd replied yes. Ms. Carter asked if she gave Mr. Gray the authority to represent her in the matter and did he request a hearing on her behalf. Ms. Todd responded that the Board requested the termination hearing. CLOSING ARGUMENTS
CLOSING ARGUMENTS;
Respondent:
Ms. Carter stated that this case is a strict liability type of situation. The law was very clear that when a support employee had been convicted of a felony, that employee is to be dismissed by the Board of Education. The facts indicated that she did enter a no-contest plea on the felony charge, and was found guilty and sentenced by the court. Ms. Carter noted that the fact that the case had been appealed did not affect the finality of a judgement. In fact, in order to file an appeal, judgement had to be final. She stated that she did authorize Mr. Gray to represent her case. She noted that the law was very clear, and the Board had no choice but to dismiss her. Grievant:
Ms. Todd stated that she was confident that the appeal would be overturned because of the many mistakes the Judge had made. She noted that when the Judge made her decision, she was told that she had a right to appeal if she disagreed with the decision. Ms. Todd said that she respected the policies and procedures of the Board; however, an appeal had been made and the case was not final. She noted that the court records may show that she was handed a sentence, but the OSBI did not indicate any charges. She said that she was not a threat to the Board and asked that the Board reconsider the dismissal.
85
f
825
MINUTES OF THE SPECIAL MEETING OF OCTOBER 21, 1997 M-4
EXECUTIVE MOTION: SECOND: L #321 APPROVAL TO RECONVENE IN EXECUTIVE SESSION »:45 P.M.
SESSION
Mrs. Silver Mr. Walker
MOVE FOR APPROVAL TO RECESS AND RECONVENE IN EXECUTIVE SESSION FOR DISCUSSION CONCERNING THE EMPLOYMENT STATUS OF DONNA TODD PURSUANT TO O.S. 25 §307 (B) (1). ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
The Board went into executive session at 6:45 p.m.
Those in attendance in the executive session were Board Members: Jennifer Puckett, Terri Silver, Kenny Walker, Ron Bogle, and Michael Carter; and Amiee Colclazier, the hearing officer.
RECONVENE MOTION: SECOND: 1. #322 APPROVAL TO JECONVENE IN )PEN SESSION ^:O2 P.M.
IN
Mrs. Silver Mr. Walker
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
MOTION CARRIED 5-0.
MOTION: SECOND: i. #323
OVE FOR ADOPTION )F PROPOSED ?INDINS AND FACTS «© CONCLUSION )F LAW AND SUPPORT THE SUPERINTENDENTS RECOMMENDATION TOR TERMINATION DF MS. DONNA TODD
i. #324 MXJOURNMENT 7:05 P.M.
SESSION
OPEN
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
The Board reconvened in open session at 7:02 p.m.
Mr. Walker Mrs. Puckett
MOVE FOR ADOPTION OF THE ADMINISTRATIONS PROPOSED FINDINGS AND FACTS AND CONCLUSION OF LAW AND SUPPORT THE SUPERINTENDENTS RECOMMENDATION FOR TERMINATION OF MS. DONNA TODD. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Bogle,
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
MOTION CARRIED 5-0.
ADJOURNMENT There being no further business, the meeting adjourned at 7:05 p.m. motion for adjournment was made by Mr. Walker and seconded by Carter. On roll call, the votes were as follows: Mrs. Puckett, Mrs. Silver, aye; Mr. Walker, aye; Mr. Carter, aye; and Mr. Bogle,
THEREUPON THE MEETING WAS ADJOURNED. 86
The Mr. aye; aye.
826
MINUTES OF THE SPECIAL MEETING OF OCTOBER 21, 1997 M-5
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Mjmutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLTXHOMA
by the , 1997.
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
,jyitness my hand and seal of this School District this , 1997.
, Oklahoma^’City Board 'of Education
(SEAL)
87
day
f
..........
II.,., ...I,
827
MINUTES OF THE SPECIAL MEETING OF OCTOBER 27, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 AND THE
BOARD OF EDUCATION OF METRO AREA VOCATIONAL-TECHNICAL SCHOOL DISTRICT NO. 22, OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION AT THE FOSTER
ESTES BUILDING,
METRO TECH SOUTH BRYANT CAMPUS,
4901
SOUTH BRYANT,
MONDAY, OCTOBER 27, 1997, AT 6:00 P.M.
PRESENT:
Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
Member Vice President Member Member Member
ABSENT;
Ron Bogle, District 1 Tom Yeargain, District 7
President Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Cynthia Reid, Bill Bleakley and Central Office staff members. C A L L
T 0
lALL TO ORDER
ORDER
The meeting was called to order by Ms. Sarah McKinney at 6 :22 p.m. R 0 L L
iOLL CALL
C A L L
At the time of the Roll Call, five (5) present. Mr. Bogle arrived at 6:48 p.m.
members
of
the
Board were
At the time of the Roll Call, all members of the Metro-Tech Board were present.
The welcome was given by Mrs. Sarah McKinney, President, and Dr. Kara Gae Wilson, Superintendent of the Metro-Tech school Board. SPECIAL
BUSINESS
A special dinner was served to the Board members from Metro-Tech and Oklahoma Public Schools. A Presentation of a Symbolic Payment Check was made to the Oklahoma City Public School Board. El. #325 ADJOURNMENT 7:06 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 7:06 p.m. The motion for adjournment was made by Mr. Carter and seconded by Mr. Walker. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED.
88
828
MINUTES OF THE SPECIAL MEETING OF OCTOBER 27, 1997
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
President
z?
// /
Ly
Minute Cl'^k
Mwutes
approved , by the , 19 97.
STATE OF OKLTVHOMA ss . COUNTY OF OKLAHOMA
Board
of
Education
this
3
f cl-
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. Jitness ,my hand and seal of this School District this
of
,
//
1997.
Clerk, Oklahoraa City Board of Education (SEAL)
89
day
829
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
o THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
M-1 89
OF
OKLAHOMA, MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA COUNTY,
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER 3, 1997, AT
6:00 P.M.
PRESENT
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6
President Member Vice President Member Member
ABSENT:
Thelma R. Parks, District 5 Tom Yeargain, District 7
Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter,. Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T 0
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order at 6:09 p.m.
ROLL
ROLL CALL
CALL
At the time of the Roll Call, 5 (five) members of the Board were present. Mrs. Parks arrived at 6:15 p.m. and Mr. Yeargain arrived at 6:36 p.m. EXECUTIVE MOTION: SECOND:
SESSION
Mr. Walker Mr. Carter
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Bogle,
MOTION CARRIED 5-0.
aye aye aye
Mrs. Silver, Mr. Carter,
aye aye
The Board went into Executive Session at 6:09 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Linda Brown, Director of Employment Services; Mr. Bruce Day; attorney, Mr. Bill Bleakley, attorney; Mr. Terry Wolfe, Director of Business Operations; Ms. Tammy Carter, Associate Legal Counsel; and Rosa Lambeth, Board Clerk.
R. #326 EXECUTIVE SESSIOl 6:09 P.M.
830
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-2 OPEN
IN
MOTION: SECOND: . #327 iCONVENE IN OPEN 5SSI0N 7:19 P.M.
SESSION
Mrs. Parks Mrs. Silver
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION.
ROLL CALL
Mrs Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs, Mrs, Mr.
Silver, Parks, Yeargain,
aye aye aye
The Board reconvened at 7:19 p.in.
Mr. Kenny Walker, District 4 Board member, gave the invocation and led the pledge of allegiance. The U.S. Grant Marine JROTC presented the colors under the direction of Major Dennis Weber.
INTRODUCTION
OF
VISITORS
(NONE) SCOGNITIONS
RECOGNITIONS Recognition of the following students who have been recognized by the National Merit Scholarship Program.
National Merit Scholarship Semifinalists J.R. Eppler, Steven Purdy, David Splinter, Graham Ferris,
Classen School of Classen School of Classen School of Northwest Classen
Advanced Studies Advanced Studies Advanced Studies High School
National Hispanic Scholar Michelle Fuentez, Classen School of Advanced Studies
National Merit Commended Michael Frow, Brian Silver, Monica McDalton, Erika Woolfolk, Justin Akers,
Classen School of Advanced Studies Classen School of Advanced Studies Northeast High School Northeast High School Northwest Classen High School
National Achievement Commended Michael Deloney, Northwest Classen High School Recognition of Rogers Middle School for being the recipient of historical reference books donated from the Mamie Eisenhower Library Project of the Oklahoma City Republican Women's Club. Recognition of Ms. Barbary Keith, Dean of Instruction, for being selected as one of twelve teachers statewide to receive State Awardee Status for the 1997 Presidential Awards for Excellence in Mathematics and Science Teaching Program. Recognition of Dr. Guy Sconzo, Assistant Superintendent, receiving the Asia Society of Oklahoma Chairman's Award.
for
Recognition of Ms. Vasithy Sengdara, Bilingual Resource Specialist, for receiving the Asia Society of Oklahoma Outstanding Individual Member Award and Chairman of the Asia Society of Oklahoma.
A
831
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-3 BOARD RECOGNITIONS
continued
Recognition of Ms. Sandra Mejia, for being named Latino Community Development Agency Community's Partner of the Year Award. Recognition of Johnson Elementary School for being identified as the 1997 Education Award recipient from Exceptional Parent magazine.
CITIZEN S'
COMMENTS
Mr. Erik McCleary, Sr., patron, and Vice-President of the Thelma R. Parks P.T.A., stated that Parks Elementary was still requesting an additional Spanish and computer teacher. He noted that in order for students to become proficient in Spanish, another Spanish teacher was crucial. Another computer teacher was also needed to give students more individualized instruction. Ms. Barbara Stoner, patron, noted that parents who were genuinely interested in the education of their children were being ignored for the sake of a new enterprise school. She stated that there would not have been a discussion of an enterprise school if Burbank had not been given to Nichols Hills for a elementary school.
Ms. Jerrie Reagan, patron, stated that children should be the main focus and responsibility of the district. However, millions of dollars had been spent on equipment, but not on trained and certified employees to maintain the equipment. She noted that human life should be more important than a dollar figure. Ms. Lores Schrank, patron, stated that her main concern was the lack of dedicated teachers and curriculum in the middle schools. Motivation and caring teachers would benefit middle school students. Building another middle school would not be the answer to the problems. Her second concern was the misplaced blame for the heating and air-conditioning bond issue projects. The Board had paid too much money for continued professionals who had provided inadequate services. She requested that the Board draft a letter to the media demanding an apology for Mr. Jack Isch and the Attorney Cleeta Rogers' family for the unfair blame that had been placed on them.
Mr. Mark McCrary, patron, spoke on the school uniform issue at West Nichols Hills. He stated that in order to pass the uniform issue, a majority of the parent population vote was needed. Information sent home to parents had mislead everyone into thinking the issue had passed. However, after talking with many parents himself, he found out a majority had been against, not for, the issue. Mrs. Cindy McCrary, patron, stated that the principal at West Nichols Hills told parents that the uniform issue had been voted on last year. The principal even announced the vote to the P.T.A. at the September 11, 1997, meeting. She noted that a former uniform committee member was present at the P.T.A. meeting, and the former member stated that only a survey had been given. This survey had either been sent home to parents or the parents had been called.
Ms. Felicia Kiplinger, patron, said that she supported the uniform issue at West Nichols Hills School. Principal McBride had held open meetings with parents and teachers to discuss the school uniforms. At each meeting, films and educational materials had been presented. Information had also been given to students to take home for parents to review. A survey was sent home in order for parents to choose to have uniforms or not. The uniform issue was voted on twice, and the majority wanted uniforms. She noted that the parents and administration at West Nichols Hills worked well together to make the school a positive place. Mr. Terry G. Miller, patron, addressed the issue of enterprise schools. He stated that segregation was coming back; first, with no bussing in the elementary grades, re-districting in the middle schools; and now, possible re-districting of high schools. He noted that instead of working' together to make all schools a better place to learn, parents are trying to form their own semi-private school. This school would be paid for with public funds, and privately managed. Academics would be
L
:iTIZENS COMMENTS
832
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-4 CITIZENS' COMMENTS
continued
better in a enterprise school, safety would be improved, there would be less bureaucracy, fewer regulations, and greater parental involvement. He felt racism would be the only reason for a enterprise school. Mr. James Taylor, patron, noted that instead of supporting enterprise schools, the district should be using these funds and focusing on improving the current middle schools. ONSENT AGENDA
CONSENT
MOTION: SECOND;
.#328 OTION TO WAIVE OLICY B-20: OABD MEETING KDER OF BUSINESS
AGENDA
Mr. Walker Mrs. Silver
MOVE TO WAIVE POLICY B-2 0:. BOARD MEETING ORDER OF BUSINESS.
ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 6-1. Recommend approval of the following consent agenda items: (I)
(II) (III) (IV) MOTION: SECOND:
. #329
PPROVAL OF THE ONSENT AGENDA TENS WITH URCHASING AND ENERAL BUSINESS TEMS D,L, G & I EMOVED FROM THE ONSENT AGENDA ND VOTED ON EPARATRT.Y
Approval of Minutes of Previous Meetings Special Meeting of October 1, 1997 Regular Meeting of October 6, 1997 Special Meeting of October 13, 1997 Regular Meeting of October 20, 1997 Special Meeting of October 21, 1997 Special Meeting of October 27, 1997 Legal Report Purchasing and General Business Personnel and Encumbrances
Mr. Walker Mrs. Puckett
MOVE FOR APPROVAL OF THE CONSENTED AGENDA ITEMS WITH PURCHASING AND GENERAL BUSINESS ITEMS D, L, G, AND I REMOVED FROM THE CONSENTED AGENDA AND VOTED ON SEPARATELY. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 6-1.
L E G A L
R E P 0 R T
Mrs. Tammy Carter, Associate Counsel , said she did not have anyth report, but would be glad to answer any questions.
\
833
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-5
PURCHASING AND GENERAL BUSINESS
continued
DISCUSSION Mr. Carter asked if there was a set policy procedure on the school uniform issue. Dr. Sconzo responded that the Board policy permitted individual schools to seek Board approval to implement student uniforms. However, certain criteria had to be met. First, all back-up information had to presented to the Board by May 1st of the year to be implemented. Second, the school had to demonstrate that a majority of parents had been involved or were in favor of school uniforms. Third, information had to be provided which specified the kind, type, color, and cost of the uniforms recommended. Fourth, the school would have to state how the school would provide the uniforms to students who wished to participate, but who could not afford to do so. He noted that by studying the information provided to him, 78 percent of the parents had voted to implement uniforms at West Nichols Hills. Mrs. Parks asked how many parents had voted on the issue. Dr. Sconzo responded that 183 families had voted, and 78 percent had been in favor of uniforms. He stated that according to the 143 families responding to the survey, 37 percent responded in favor of uniforms, 33 percent had no opinion, and 30 percent were against implementing school uniforms. Mr. Carter asked if there was an official vote and a sign-in roster for the voting. Dr. Sconzo responded that there had been a sign-in roster for the voting. Mrs. Puckett asked if the vote included only one vote per household or per parent. Dr. Sconzo responded that there was one vote per family. Mrs. Puckett stated that the regulations on school uniforms differed from the information which had been provided. She noted that the regulations did not indicate how to vote on the issue. The policy needed to be revised to include rules on voting procedures in order to satisfy everyone. Mr. Carter asked if the letter dated September 12, that informed parents of a meeting on September 16, and a vote on September 18, 1997, was mailed or given to students to take home. Dr. Sconzo responded that the letter was sent home with the students, and a notice was posted on the school marquee.
Mr. Bogle asked how many students attended West Nichols Hills. Dr. Sconzo replied that approximately 360 students attended the school. Mr. Bogle asked how this rating compared to other schools which had implemented uniforms. Dr. Sconzo responded that another school had passed with 72 percent of the vote/survey parent population. Mrs. Puckett pointed out that the parents at West Nichols Hills were under the impression the uniform policy could be implemented mid-term. She stated there seemed to be much confusion over the uniform issue because of the policy's vague regulations. Mrs. Silver asked if it would be mandatory to wear the uniforms if the issue did pass. Dr. Sconzo responded that the district could not force the students to wear the uniforms. However, the uniform code could be enforced if students were assigned to a particular school or transferred into a school which had a uniform code. Mrs. Silver stated that since it would not be made mandatory to wear the uniforms, the Board shouldn't have to vote on the issue. Dr. Sconzo pointed out that the intention of the whole issue was to get feedback from parents on the deviation from the dress code currently in policy.
Mr. Bogle said the enterprise and dress code issues were ways of trying to open the district up to new ideas, greater ownership, and partnership with parents and others. He asked legal counsel why the issue had come to the Board for vote. Ms. Carter noted that the policy should be clear enough to the school as to what the parameters are regarding the nonmandatory uniform issue. Mrs. Silver requested that Item I be pulled from the agenda and brought back, along with a report from Dr. Sconzo, at the November 17, 1997, Board meeting.
ITEM I WAS POSTPONED UNTIL NOVEMBER 17, DR. SCONZO. Mr. Bogle called for a short recess
1997 TO INCLUDE A REPORT FROM
834
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-6
PURCHASING AND GENERAL BUSINESS
continued
VOTE ON ITEM G . #330 PPROVAL TO URCHASE HEARING MPAIRED QUIPMENT FOR USE T MONROE ELEM. ROM TELEX
MOVE TO APPROVE ITEM G, AND PURCHASE HEARING IMPAIRED EQUIPMENT FOR USE AT MONROE ELEMENTARY FROM TELEX CORPORATION. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. VOTE ON ITEM L L #331
PPROVAL TO URCHASE FOOD 38ADE INHIBITED •ROPYLENE GLYCOL "OR USE BY lAINTENANCE DEPT. iT VARIOUS SITES
MOVE TO APPROVE ITEM L TO PURCHASE FOOD GRADE INHIBITED PROPYLENE GLYCOL FOR USE BY THE MAINTENANCE DEPARTMENT AT VARIOUS SITES ON A PER GALLON UNIT BASIS OF $6.10 PER GALLON IN 55 GALLON DRUMS AND $5.37 PER GALLON DELIVERED BY TANKER TRUCK. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye no
MOTION CARRIED 6-1.
VOTE ON ITEM D
L #332 «)VE TO APPROVE PO EMPLOY DR. )AVID LERCH AS lAGNET SCHOOL ;rant consultant
MOVE TO APPROVE ITEM D TO EMPLOY DR. DAVID LERCH AS A MAGNET GRANT CONSULTANT.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0. BOARD
MEMBER S'
BUSINESS/COMMENTS
BUSINESS FIRST READING OF NEW BOARD POLICY 1-52: MAGNET SCHOOLS/PROGRAMS
First reading of new Board policy 1-52: MAGNET SCHOOLS/PROGRAMS, as shown on the following pages. (Ms. Tammy Carter)
A
835
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-7
PURCHASING 1.
AND
GENERAL
BUSINESS
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A -L) . RECOMMEND APPROVAL OF AGREEMENT WITH FREDDA BAYLESS TO PROVIDE PSYCH. SERVICES AS NEEDE
A.
Recommend approval of an agreement between Independent School District No. 89 and Ms. Fredda Bayless to provide psychological services on an as-needed basis.____ Fee of $35/hour and $.28/mile for in-district travel is to be charged to Federal Funds Account 823-621-2142-330-000-0000000-077 . (Dr. Guy Sconzo)
B
Recommend approval of an agreement between Independent School District No. 89 and Sunbeam Family Services to provide preschool special education services on an as-needed basis. The $15 per student, per day rate is to be charged to Federal Funds Account 823-641-1000-320-239-7650-000-077. (Dr. Guy Sconzo)
C.
Recommend approval of an agreement between Independent School District No. 89 and Ms. Corann Zimmerman to provide psychometrist services on an as-needed basis.____ Fee of $25/hour and $.28/mile for in-district travel is to be charged to General Fund Account 811-313-2142-330-000-0000000-079. (Dr. Guy Sconzo)
RECOMMEND APPROVA OF AGREEMENT WITH CORANN ZIMMERMAN TO PROVIDE PSYCHOMETRIST SERVICES AS NEEDE
D.
Recommend approval to employ Dr. David Lerch as a Magnet School Grant consultant. This expenditure in the amount of $15,000 is to be charged to General Fund Account 811-0002200-320-000-0000-000-012. (Dr. Guy Sconzo)
ITEM D PULLED FRO CONSENTED AGENDA TO BE VOTED ON SEPARATELY
E.
Recommend approval to conduct a pilot program (90 days) for refueling buses by Fuelman (approved under State Contract SW080101) . This expenditure, not to exceed $30,000, is to be charged to General Fund Account 811-000-2650-625-000-0000000-063 . (Belphry Dean)
RECOMMEND APPROVA OF PILOT PROGRAM FOR R Hit*'! IETiTNG BUSES BY FUELMAN
Recommend approval for National Learning Systems, Inc., to provide and install Reading Plus Learning System (Diagnostic/Software/Consulting Service) at Roosevelt Middle School. This expenditure in the amount of $32,555 is to be charged to Title I Account 823-511-1000-000-429-1610-000-523 and has been approved on our Federal Educational Grant and/or Programs. (Belphry Dean)
RECOMMEND APPROVA FOR NATIONAL
Recommend approval to purchase hearing impaired eguipment (receivers, transmitters, etc.) for use at Monroe Elementary from Telex Corporation (manufacturer prices) in the amount of $42,000. This expenditure is to be charged to Federal Fund Account 823-621-2152-650-000-0000-000-077 and General Fund Account 811-000-2152-740-000-0000-000-089. (Belphry Dean)
ITEM G PULLED FRO CONSENTED AGENDA TO BE VOTED ON SEPARATELY
H.
Recommend approval of the following steps in the acguisition of three properties for Eugene Field Elementary School improvements; (Terry Wolfe) 1. 2. 3. 4. 5.
Approve a District project budget of up to $48,000 from the Building Fund. Authorize the City to proceed with final offers to the three property owners. Authorize the City to proceed with the property acquisition process. Adopt a Resolution of Necessity. Approve the transfer of grant funds into escrow for purchase of property.
Recommend approval for West Nichols Hills Elementary School to implement a voluntary school uniform code for the 1998-99 school year. (Dr. Guy Sconzo)
J.
Recommend approval of the Gifted' Education Plan for the 199798 school year.
RECOMMEND APPROVA OF AGREEMENT WITH SUNBEAM FAMILY SERVICES TO PROVIDE PRESCHOOL SPECIAL EDUC. SERVICES
LEARNING SYSTEMS TO PROVIDE AND INSTALL READING PLUS LEARNING SYSTEM
RECOMMEND APPROVA OF THE STEPS FOR ACQUISITION OF THREE PROPERTIES FOR EUGENE FIELD ELEMENTARY SCHOOL
ITEM I PULLED FRO CONSENTED AGENDA POSTPONED UNTIL NOVEMBER 17, 1997
RECOMMEND APPROVA OF THE GIFTED EDUC. PLAN
836
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-8
PURCHASING AND GENERAL BUSINESS
continued
: L RELATE TO BOND ISSUE PROJECTS)
JECOMMEND APPROVAL OF 3JANGE ORDER #2 ffiSTFAHL CONSTRUC
K.
Recommend approval of Change Order #2, resulting in an increase in the amount of $3,615.17 for the contract with Westfahl Construction, Inc . , for the HVAC project at King Elementary School. This change order is necessary to insure new electrical service meets electrical code and to change voltages of four new rooftop HVAC units. Original Contract Sum Change Order #1 Current Contract Sum Net Change on C.O. #2 Total Adjusted Contract Price
$ 266,700.00 3,643 â– 33 $ 270,343.33 3,615.17 $ 273,958.50
HVAC Project Budget
$ 289,869.00
This expenditure, in the amount of $3,615.17 is to be charged to Bond Fund Account 831-105-0000-000-000-0000-000-283. (Terry Wolfe) L.
-TEH L POLLED 'ROM CONSENTED l Genda to be ^OTED ON ;eparately
Recommend approval to purchase food grade inhibited propylene glycol for use by the Maintenance Department at various sites on a per gallon unit basis of $6.10 per gallon in 55 gallon drums and $5.37 per gallon delivered by tanker truck. Approximate cost is $183,000, from Van Waters and Rogers, Inc., who submitted the low guotation (22 mailed - received) . This expenditure is_ to be charged to Building Lew Account 821-000-2620-610-000-0000-000-051 and Bond Fund Account 831105-2620-610-000-0000-000 -OPU. (Terry Wolfe)
CERTIFICATION STATEMENT(S)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #2, resulting in an increase in the amount of $3,615.17 for the contract with Westfahl Construction. Inc.. for the HVAC project at King Elementary School in the Board of Education Meeting agenda of November 3, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. TercJ ryWolfe Date
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for the purchase of food grade inhibited propylene glycol for use bv the Maintenance Department at various sites on a per gallon unit basis of $6.10 per gallon in 55 gallon drums and $5.37 per gallon delivered bv tanker truck from Van Waters and Rogers, Inc, in the Board of Education Meeting agenda of November 3, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
â– .~ Teril^^'w^f e
Mr. Te^y
Date
8
837
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-9 BOARD MEMBERS' BUSINESS/COMMENTS
continued
DISCUSSION Mrs. Silver asked if the Board would want to strike the words "an understanding of" as stated in the recommended new Board policy 1-52. Dr. Sconzo responded that he felt the phrase should remain. He noted that the Board promoted diversity but also expected to increase understanding of diversity in the school system through instruction. Mrs. Puckett asked which schools have what is defined as a magnet program. Dr. Sconzo responded that Northeast High School, Southeast High School, Parks Elementary, Nichols Hills Schools, Cleveland Elementary, and Columbus Elementary were the schools with magnet programs. Mrs. Puckett asked what policy 1-52 referred to when it stated that magnet schools encourage mingling of the student of special programs with the rest of the student population. She understood that all students took magnet school classes. Dr. Sconzo responded that the policy meant that effort would be made to ensure students were not isolated in special programs. The four elementary schools had already satisfied the requirement in the regulation.
Mrs. Puckett asked if it was the desire of the district to say that selection process would take into consideration gender, racial ethnic background. Dr. Sconzo responded that the real intent of language was to be certain that no student would be denied access to programs or schools.
the and the the
Mr. Walker asked if siblings of magnet school students would get first choice if they passed the criteria. Dr. Sconzo responded that the preferential admission for siblings included meeting the eligibility criteria, and the brother, or sister, attending the magnet school had to be attending school the next year. Mr. Walker asked who would establish the criteria. Dr. Sconzo replied that the individual schools would propose the criteria to the superintendent for approval on an annual basis. Dr. Crawford pointed out that the district was trying to make the criteria as site-based as possible and yet one that had to be approved by the central office. Mr. Walker asked if the proposal was written with magnet school grants in mind, would this new process damage our chances of receiving these grants. Dr. Sconzo said that the Board-adopted policy was required as part of the application process. Mr. Bogle stated that the Board spent much time talking about magnet programs. He asked if the John Marshall/Hoover Academy fell under these regulations. Dr. Sconzo responded that these two schools provided a uniquely different approach in education than at other schools in the district; however, it was restricted to the attendance area. Mr. Bogle stated that although the district would have many varieties of schools, he still felt children should be exposed to other kinds of backgrounds. This diversity would encourage a culture in the district, which exhibits respect for others, and exposes children to others who were different.
2.
First reading of Board policy B-20: BOARD MEETING ORDER OF BUSINESS, as shown on the following pages. (Ms. Tammy Carter)
DISCUSSION
Mrs. Silver asked that the Board move Board Recognition and Citizen Comments after Introduction of Visitors and before Consent Agenda. Mr. Bogle stated that this policy would be brought back at the next regular Board meeting for action.
3.
L
Recommend approval of recommended revisions to Board policy F-05: SELECTION OF ARCHITECT/ENGINEER, as shown on the following pages. First reading was at the October 20, 1997, Board of Education meeting. (Ms. Tammy Carter)
FIRST READING OF BOARD POLICY B-20 POLICY WAIVED
838
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
BOARD MEMBERS' BUSINESS/COMMENTS
MOTION; SECOND; . #333 PPROVAL OF ECOMMENDED EVISIONS TO OARD POLICY F-05: ELECTION OF RCHITECT/ NGINEER
continued
Mrs . Silver Mr. Walker
MOVE FOR APPROVAL OF RECOMMENDED SELECTION OF ARCHITECT/ENGINEER. ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
REVISIONS
aye aye aye aye
TO
POLICY
BOARD
aye aye no
Mrs . Silver, Mrs . Parks, Mr. Yeargain,
10-24-97 OKLAHOMA CITY PUBLIC SCHOOLS
(NEW)
1-52
POLICY:
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
REVISED:
ADOPTED:
"Establishing Excellence"
MAGNET SCHOOLS/PROGR7\MS
The Oklahoma City Board of Education provides quality educational
opportunities for every student's individual success regardless of characteristics.
background
their
Board
The
of
Education
encourages all parents to play an active role in their children's
education by providing parents and students increased educational choices in the public schools.
The Board of Education provides
educational programs which promote an understanding of diversity
and the positive tenets of our democracy so that students may be successful citizens in our pluralistic society.
City
Public
Schools,
diversity
is
gender, racial or ethnic background,
unique
language needs
be
given
abilities,
defined
include;
to
socioeconomic circumstances,
and exceptional
or
special
To the extent reasonably possible, all children
educational needs. will
or
broadly
In the Oklahoma
an
equitable
opportunity
to
attend
magnet
schools/programs.
The
Oklahoma
programs as
City one
Board
tool
for
of
Education- supports
achieving these
goals,
schools/
magnet
because magnet
schools/programs: '
10
1 of 2
839
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-11
BOARD MEMBER COMMENTS/BUSINESS
1.
(Continued)
Promote educational excellence and offer students with
different .interests,
talents
and
aptitudes
distinct
choices that may enhance their educational success.
2.
Develop innovative instructional practices and promote systemic reform.
3.
Promote
diversity
within
limited to the prevention,
schools,
including
but
not
reduction or elimination of
minority group isolation.
32
11
2 of 2 (1-52)
840
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-12
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
*10-29-97 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
B-20
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
BOARD MEETING ORDER OF BUSINESS At the regularly scheduled monthly business meeting of the Board,
the
following order will be used unless modified beforehand and
printed in the agenda: CALL TO ORDER ROLL CALL
EXECUTIVE SESSION
INVOCATION - PLEDGE OF ALLEGIANCE ROLL â– CAL-fc
INTRODUCTION OF VISITORS
CONSENT AGENDA , 1_^ 2.
Approval of Minutes Legal Report
3.
Purchasing and General Business
4.
Personnel, Payroll and Encumbrances
MINUTES OF-'PREVIOUS MEETING (3)
BOTVRD RECOGNITIONS CITIZENS' COMMENTS
BOARD MEMBER COMMENTS/BUSINESS LEGAL REPORT
33
12
1 of 2
8Ai MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-13
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
TREASURER'S REPORT SUPERINTENDENT'S REPORT PURCIIAS-ING AND GENERAL- DUIrlNESS
PERSONNEL,
PAYROLL AND ENCUMBRANCES
EDUCATION REPORT
(WHEN SCHEDULED)
UNFINISHED BUSINESS *NEW BUSINESS
CITIZENS' COMMENTS,
(continued,
if needed)
BO7VRD MEMBER COMMENTS EXECUTIVE SESSION,
continued,
if needed
ADJOURNMENT
The agenda may be
reorganized at
any meeting by a vote
of
the
majority of the Board. *"New business" is any matter not known about or which could not
have been reasonably foreseen prior to the time of posting the
agenda,
34
13
2 of 2 (B-20)
842
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-14
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
SELECTION OF ARCHITECT/ENGINEER It
is
the policy of
architects
and/or
the Board to
engineers
to
select
be
a number of
assigned
to
qualified
various
building and/or renovation projects for the District.
major
In selecting
the firms the following criteria will be considered: 1.
Training and experience,
including that of partners and
associates, either with the District or elsewhere; • 2.
Planning ability and promptness;
3.
Specification
writing,
accuracy,
and
sufficiency
of
detail; 4.
Design, appearance,
5.
Effectiveness of job inspection;
6.
Relation with contractors;
7.
Experience with government agencies;
8.
Current volume of work;
9.
Quality of consultants;
and utility;
10.
Recent school building projects; and
11.
Staff of the firm.
Fees shall be set by consultation with the selection firm.
35
14
1 of 2
843
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-15
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
From time to time the Board also employs the services of qualified
architects
and/or
engineers
for
which
cost
$500,000.00
lesser
building
and/or
Lesser projects are defined as
renovation projects and studies.
those
other
or
identified by the superintendent,
less.
These
shall have firms chosen by the
staff after solicitation of interest—being—sent—to Requests Qualifications,
and
letters
of
as
projects,
interest
being
obtained
for
from
a
selected group of firms with expertise in the area of the project task.
The solicitation of interest will also request a proposed
fee structure.
Firms chosen by the staff will be recommended to
the Board for approval. Amendments to the architectural and/or engineering contracts may be made from time to time by the recommendation of the Superintendent
and approval of the Board.
36
15
2 of 2 (F-05)
844
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-16 BOARD MEMBER COMMENTS/BUSINESS
4.
Recommend approval of the following resolutions, (Item A, B, and C) dealing with approval of the Estimate of Needs for the ensuing school year; calling for an election to consider or vote on necessary millage levies; calling for elections to vote on members of the Board of Education for office numbers Five and Seven for a four year term; and providing for employment of and payment to the County Election Board to conduct the elections. (Terry Wolfe)
MOTION; SECOND: L #334 SOVE TO APPROVE ESOLOTION ITEMS L, B, & C
(Continued)
Mr. Walker Mr. Carter
MOVE FOR APPROVAL TO APPROVE RESOLUTION ITEMS A, B & C. DEALING WITH APPROVAL OF THE ESTIMATE OF NEEDS FOR THE ENSUING SCHOOL YEAR; CALLING FOR AN ELECTION TO CONSIDER OR VOTE ON NECESSARY MILLAGE LEVIES; CALLING FOR ELECTIONS TO VOTE ON MEMBERS OF THE BOARD OF EDUCATION FOR OFFICE NUMBERS FIVE AND SEVEN FOR A FOUR YEAR TERM; AND PROVIDING FOR EMPLOYMENT OF AND PAYMENT TO THE COUNTY ELECTION BOARD TO CONDUCT THE ELECTIONS. ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0 .
^SOLUTION TO APPROVE 97-98 iSTIMATE OF NEEDS RESOLUTION TO BOUNTY ELECTION BOARD CALLING FOR BOARD MEMBER ELECTIONS IN DISTRICT 5 & 7
A.
A resolution to approve the 1997-98 Estimate of Needs a Call for Annual Election(s) as shown on the followino
B.
A resolution to the County Election Board calling- for Board Member Elections in Districts 5 and 7.
1)
A Resolution calling for the regular (nomination) election of the school district electors of Independent School District Number 89 of Oklahoma County, Oklahoma, to be held in polling places designated by the County Election Board on the 10th Day of February, 1998, beginning at 7:00 a.m., and closing at 7:00 p.m., on said date; and, if needed, because one candidate in each district does not get a clear majority, a second election to be held on April 7, 1998, to consider or vote upon:
a.
A member of the Board of Education for four years for Office Number 5 described as follows:
Bounded by a line beginning at the intersection of the east-west half-section line of Section 13, T12N, R3W (N.E. 42nd Street) and North Bryant, west on the half-section line to a point 990 feet west of M.L. King Avenue (property line east of Casper Drive), north to a point one-half block north of N.E. 44th Street, east 330 feet, north approximately 165 feet, east approximately 405 feet, north 330 feet, west approximately 75 feet, north 660 fee to N.E. 48th Street, west on N.E. 48th Street to a point 174 feet west of the southeast corner of Lot 29, Lincoln View Addition, north 312 feet, west 91 feet, south 312 feet to N.E. 48th Street, west on N.E. 48th Street to North Lottie, north on North Lottie two blocks to N.E. 50th Street, west on N.E. 50th Street to North Lincoln, south on North Lincoln to N.E. 30th Street, east on N.E. 30th Street to North Kelley, south on North Kelley then North High (if extended) to Reno, east on East Reno three miles to Coltrane Road, north on Coltrane Road one mile to N.E. 10th Street, east on N.E. 10th Street one-half mile to 16
845
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-17
the half-section line, north on the half-section line to the North Canadian River, northeast along the North Canadian River to N.E. 23rd Street, west along N.E. 23rd Street to Coltrane Road, south on Coltrane Road to N.E. 18th Street, west on N.E. 18th Street to apoint approximately two blocks west of Red Bud Avenue (one-half block east of Overbrook Avenue), from this point 600 feet north to N.E. 20th Street, west on N.E. 20th Street to North Bryant, north on North Bryant to N.E. 30th Street, west on N.E. 3 0 th Street to Grand Boulevard, northwest on Grand Boulevard to N.E. 36th Street, east on N.E. 36th Street approximately one-half mile to a point 165 feet west of North Bryant, south 528 feet, east 165 feet to North Bryant, north on North Bryant to place of beginning. Also,
u
a nonadjacent area described as follows:
Beginning at the northeast corner of the southeast quarter of Section 36, T13N, R2W (one-half mile north of Wilshire Boulevard on Post Road), west on the half-section line approximately one mile, thence, south to the North Canadian River, southwest along the North Canadian River to Wilshire Boulevard, west on Wilshire Boulevard to the half-section line (Spencer Road, if extended), north along this line to the half-section line (center of Section 35, T13N, R2W), west along this half-section line to Coltrane, south on Coltrane to N.E. 63rd Street, east of N.E 63rd Street onefourth mile, south one-half mile to the halfsection line, east along the half-section line to Air Depot, south on Air Depot to the North Canadian River, thence, in a north-easterly direction along the North Canadian River approximately one-half mile to the half-section line, south along the half-section line one-fourth mile, west one-fourth mile, south one-fourth mile to the half-section line, east on the half-section line one-fourth mile to the center of Section 15, south along the halfsection two and one-half miles to N.E. 10th Street, east on N.E. 10th Street one-fourth mile, thence, south on Belaire Drive approximately one-half mile to the southwest corner of the Midwest City Country Club, east and southeast along this south boundary of the Midwest City Country Club to the intersection of Midwest Boulevard and the halfsection line (between Reno and N.E. 10th Street), east one mile to Douglas Boulevard, south oneeighth mile, east one-fourth mile,north one-eighth mile, east three-fourths mile to Post Road, north on Post Road one-half mile to N.E. 10th Street, east on N.E. 10th Street one-half mile to the northeast corner of the northwest quarter of Section 31, T12N, RIW, north one and one-half miles to N.E. 32nd Street (half-section line) east on N.E. 32nd Street (half-section line) to Anderson Road, south on Anderson Road to N.E. 26th Street, east 400 feet, thence, north to N.E. 32nd Street, east on N.E. 32nd Street to the half-section onehalf mile east of Hiwassee Road, north on the halfsection line to N.E. 36th Street, east on N.E. 36th Street to Henny Road, north on Henny Road to the half-section line, west on the half-section line one-half mile to the center of Section 15, T12N, RIW, thence, north on the half-section line to N.E. 50th Street, west on N.E. 50th Street to Hiwassee Road, north on Hiwassee Road to N.E. 63rd Street, west on N.E. 63rd Street one-fourth mile, north one-half mile to the section line, west threefourths mile to Anderson Road, north on Anderson Road one mile to the half-section line, west on the half-section line one mile to Westminster Road, north on Westminster Road to Britton Road, west on Britton Road to Post Road, south on Post Road to place of beginning. 17
846
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-18 BOARD MEMBER COMMENTS/BUSINESS b.
(Continued)
A member of the Board of Education for four years for Office Number 7 described as follows:
Bounded by a line beginning at the intersection of S.E. 29th Street one-half block east of South High, west on S.E. 29th Street to South Western, south on South Western to Interstate 240, west on Interstate 240 to South May Avenue, south on south may Avenue to S.W. 74th Street, east on S.W. 74th Street onehalf mile to the half-section line (property line one-half block east of South Villa), south on the half-section line to the half-section line one-half mile north of County Line, east on the half-section line six miles to the half-section line one-half mile east of South Bryant, north three miles to S.E. 36th Street (if extended), west two and onehalf miles on S.E. 36th Street to South High, north on South High to S.E. 30th Street, east on S.E. 30th Street one-half block, north along this line to place of beginning. QUALIFICATION OF CANDIDATES
To be eligible to be a candidate for a member of the Board of Education representing Election District #5 and #7 for a four (4) year term beginning with the first regular, special, or emergency school board meeting after the member has been certified as elected, a person must meet the following requirements: a.
A candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the district for six (6) months preceding the first day of the filing period;
b.
No person shall be eligible to be a candidate for or elected to be a member of the board of education of a school district or vocational-technical school district unless the person has been awarded a high school diploma or certificate of high school equivalency;
c.
In school districts that are divided into election districts, a candidate must have resided in the district for at least six (6) months preceding the first day of the filing period, and must have been a registered voter registered with the county election board at an address located within the geographical boundaries of the election district for six (6) months preceding the first day of the filing period;
d.
A candidate may not be related to a school employee or to a school board member within the second degree by blood or marriage;
e.
A candidate cannot have been convicted of, or entered a plea of guilty or no contest to, a misdemeanor involving embezzlement or a felony and it presently be within fifteen (15) years of the completion of the sentence or during the pendency of an appeal of such conviction or plea;
f.
If the candidate is filing for re-election after service of a full term as a board member, the candidate must have completed at least fifteen (15) hours of continuing education workshops approved for credit by the State Department of Vocational and Technical Education during that full time.
PERSONS ELIGIBLE TO VOTE To be eligible to vote in the school district election, a person must be registered with the Oklahoma County Election Board at an address located'within the geographical boundaries of the district. To be able to vote in a school board member district election within the school district, a person must be registered with the County Election Board at an address located within the geographical boundaries of the election district. 18
847
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-19
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
FILING DATES Filing dates for the school Board member representing District 5 and 7 are 8:00 a.m., Monday, December 1, 1997, through 5:00 p.m., Wednesday, December 3, 1997.
QUESTIONS OKLAHOMA COUNTY
QUESTION "Shall there be a five mill emergency levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1998, and ending June 30, 1999."
QUESTION "Shall there be a ten mill local support levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1998, and ending June 30, 1999."
QUESTION "Shall there be a five mill building levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1998, and ending June 30, 1999."
LOG7\N COUNTY
QUESTION
"Shall there be a five mill emergency levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1998, and ending June 30, 1999." QUESTION . "Shall there be a ten mill local support levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing sufficient additional revenue during the fiscal year beginning July 1, 1998, and ending June 30, 1999."
QUESTION
"Shall there be a five mill building levy, in addition to all other school levies otherwise provided, upon the assessed valuation of all taxable property within the school district for the purpose of providing funds for the remodeling, repairing, or replacement of buildings, or purchase of furniture or equipment during the fiscal year beginning July 1, 1987, and ending June 30, 1999." Dfeted,this
1997
day of
President, Board of Education
clerk. Board of Education
19
848
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-20
BOARD MEMBER COMMENTS/BUSINESS
C.
(Continued)
Recommend approval of the employment of and payment to the County Election Board of Oklahoma County, Oklahoma, and the election officials thereof, to conduct the following elections;
OKLAHOMA COUNTY
1)
A levy election for making an emergency levy of 5 mills for the fiscal year beginning July 1, 1998; election to be conducted on February 10, 1998. A levy election for making a local support levy of 10 mills for the fiscal year beginning July 1, 1998; election to be conducted February 10, 1998. A levy election for making a building fund levy of 5 mills for the fiscal year beginning July 1, 1998; election to be conducted on February 10, 1998. Board member nomination election to be held on Tuesday, February 10, 1998.
5)
Board member general election (if necessary) on Tuesday, April 7, 1998.
to be held
LOGAN COUNTY
A levy election for making an emergency levy of 5 mills for the fiscal year beginning July 1, 1998; election to be conducted on February 10, 1998.
2)
A levy election for making a local support levy of 10 mills for the fiscal year beginning July 1, 1998; election to be conducted February 10, 1998.
3)
A levy election for making a building fund levy of 5 mills for the fiscal year beginning July 1, 1998; election to be conducted on February 10, 1998.
4)
Board member nomination election to be held on Tuesday, February 10, 1998.
5)
Board member general election (if necessary) to be held on Tuesday, April 7, 1998.
Comments
Mr. Carter stated that he had read an article about a sixty-nine yearold-man in Choctaw who had commended his eighty-seven year-old grandfather for making a difference in his life through education. He noted that his whole family had touched education in some way. He said that it was nice to see that someone invested time to make a difference in someone else's life, even sixty years later. Mr. Bogle said that the Board retreat had been set on the calendar for December. He noted there were two dates available, December 13 or December 20, 1997; however, only five Board members could attend either date. He suggested that the Board try to have a retreat the second Saturday in January. Tentative plans for the retreat were set for January 10, 1997.
20
849
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-21
BOARD MEMBER COMMENTS/BUSINESS
Form SBE 12
(Continued)
BOARD OF EDUCATION PRELIMINARY ESTIMATE OF NEEDS AND CALL FOR ELECTION
The Estimated amount or amounts of money and the tax rate or rates believed to be required for the support and maintenance of the schools In Oklahoma City ISD No. 89, Oklahoma County, Oklahoma
THE ESTIMATE) NEEDS FROM THE GENERAL FUND TO MAINTAIN A LEGAL TERM OF SCHOOL FOR THE 1998-99 SCHOOL YEAR Function Code: 1000 - Instruction........................................................................................................................................... $ 123,387,579 2100 - Support Services-Students.............................................................................................................. 11,137,529 2200 - Support Services-Instruction Staff................................................................................................ 7,517,126 3,211,076 2300 - Support Services-General Admin................................................................................................ 2400 - Support Services-School Admin................................................................................................... 11,051,954 3,000,559 2500 - Support Services-Business.............................................................................................................. 24,652,066 2600 - Operation and Maintenance of Plant.............................................................................................. 6,204,199 2700 - Student Transportation Service....................................................................................................... 3,514,597 2800 - Support Services-Central................................................................................................................ 502,642 2900 - Other Support Services..................................................................................................................... 0 3100 - Child Nutrition Program Operation................................................................................................. 1,247,143 3300 - Community Service............................................................................................................................. 76,797 4000 - Facilities Acquisition & Construction Services............................................................................ ....
1, Total Current Expense............................................... ......................................................................................................,....................... (Sum of Function Code 1000 thru 4000) 2. Requfred for Interest...................................................................................................................................................................................._
195,503,266
3. Total Estimated Needs From General Fund......................................................................................................... (Sum of Hems 1 & 2)
195,503,266
0
THE ESTIMATE INCOME FOR THE GENERAL FUND FROM SOURCES OTHER THAN DISTRICT AD VALOREM TAXES 10,315,022 4. Probable balance on hand, if any, at the close of present fiscal year....................................................$ 3,693,153 5. Estimated Income from County 4 mill levy for the 1998—99 fiscal year............................................... 88,981,592 6. Estimated Income from State Aid.................................................................................................................. 7. Estimated Income from all other miscellaneous Revenue........................................................................ ..................38,934,370 8. Total estimate Income other than district ad valorem tax for the 1998-99 fiscal year................................................................. $_
141,924,136
(Sum of Hems 4,5,6 & 7) 9. Balance required to be raised from district ad valorem taxes............................................................................................................$_
53,579,130
1,053,550,669 an ad valorem tax levy of 35 mills would be required 10. Since the net assessed valuation of the school district Is $ to raise the additional amount of money required to finance the preliminary estimate of needs for current expense, as herein above set forth for the 1998-99 fiscal year........................................................................................................................................... 35 Mills (Hem 9 divided by valuation) 11. Less authorized levies not requiring the approval of the school district electors.......................................................................... 12. Additional number of mills needed to meet the needs of the school district for current expenses from the General Fund (if any)...........................................................................................................................................................................
20 Mills
15 Mills
NOTE: (The Constitution limitj the Emergency Levy which may be voted to meet the neede of the tchool dhtrict to 5 mlUi and the Local Support Levy to lOmillr).
THE ESTIMATE AMOUNT NEEDED FOR ERECTING, REMODELING, OR REPAIRING SCHOOL BUIEINGS AND FOR ERNITURE FOR THE 1998-99 YEAR, OR YEARS, TO BE PROVIDED FOR FROM THE SCHOOL DISTRICT BUILDING END. 1. Erecting, Remodeling, or Repairing school buildings and for FurnHure & Equip........................... $ 5,570,190 2. Required for Interest.................................................................................................................................. ....................................0_ 3. Total estimated needs to be financed from the Building Fund.....................................................................................................$ (Sum of Hems 1 & 2) THE ESTIMATE INCOME AND SOURCES FOR THE SCHOOL DISTRICT BUILDING END 4. Probable balance on hand, if any, at close of present fiscal year...................................................$ 1,229,347 5. Estimated Income from other sources..................................................................................................... ................... 183,243 6. Total estimated accumulations and other income.........................................................................................................................$_____ (Sum of Hem 4 & 5) 7. Balance required to be raised from district ad valorem taxes....................................................................................................... $ (Hem 3 Minus Hem 6) 8. An Ad valorem tax levy of 5 Mills will be required to meet the needs of the district building fund for the 1998-99 year (Not to exceed 5 mills)................................................... ................................................................... 5 Mills
5,570,190
1,412,590 4,157,599
An election is hereby called for the purpose of voting on the question of making the following levies for which an estimated need Is hereinabove shown. Emergency Levy........... 5 Mills Local Support Levy.... 10 Mills Building Fund Levy.... 5 Mills said election to be held at regular voting places within the school district on February 10,1998 between the hours of 7:00 a.m, and 7:00 p.m. Educationtot OklahomaCHy Public Schools Mo.iB9 of dKlahtxnsDwnty, Oklahoma
Attest:
(The following certificnie should be executed only on the copy of the notice retained ty the Clerk of the Board of Education and the copy to be filed with the County Superintendent of Schools)
This Is to certify that the above notice was published as required by law, at lea^erpiays prior to s^Election,/
PACK NO. 1 Form O
Clerk 6f Board of Education
38
21
-------------------
850
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-22 PERSONNEL
1.
AND
ENCUMBRANCES
Approval of Personnel and Encumbrances as listed on the following pages,
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9805705 through 11-9806339) written during the period 10/14/1997 through 10/27/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit. 511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9805705 to 9806339 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encximbrances are in accordance with Board Policy and Oklahoma State Laws.
10/29/97 Date
Internal Auditor 14
22
851
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
- M-23
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
NAME
HOURLY RATE
PROEESSIONAL-'SECWH :al :
u
09/08/97
435/00
$14.75
09/09/97
435/00
14.75
10/13/97
435/00
14.75
10/13/97 Even Start .5 Parent Facilitator
735/01
$ 9,926.00
Nancy Davis
Classen Adjunct Social Studies Instructor
Karen Flygare
Classen Adjunct Dance Instructor
Jay LeForce
Classen Adjunct Physical Ed Instructor
PROFESSIOMAL-TECHMK :al : Mary Elizabeth Causey
CERTIFIED:
ANNUAL SALARY
Southeast .5 Language 2krts Teacher
10/20/97
01/03/BA
$11,585.00
Stephanie Collins
Douglass MR Teacher
09/22/97
03/03/BA
24,360.00
Diane Dang
Northeast Science Teacher
10/08/97
01/03/BA+
23,405.00
Annie Eastman
Special Services .5 Speech Language Pathologist
10/20/97
03/06/MA
13,205.00
John Hannah
About Face Academy Math Teacher
10/20/97
01/03/MA
24,200.00
Jacqueline Horton
About Face Academy Special Ed Teacher
10/20/97
03/03/BA
24,360.00
Terry Kendell
Harding Computer Teacher
10/14/97
01/03/BA
23,170.00
Cynthia McCabe
Northeast Science Teacher
10/20/97
01/10/BA+
25,335.00
Lisa Bradford
23
852
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-24
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CERTIFIED: cont'd
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
Logan Night
10/20/97 About Face Academy Language Arts Teacher
JoEllen Reagan
Rancho Village .5 Kindergarten Teacher
Matthew Smith
U.S. Grant .5 Art Teacher
Ricky White CLERIClkL:
Tina Thompson
TRANSPORTATION:
Sheila Lawrence
$24,640.00
10/09/97
01/05/BA
11,892.50
10/15/97
01/03/BA
11,585.00
Northeast Business Teacher
10/13/97
01/03/BA
23,170.00
Moon THR Assistant
09/15/97
103/01
$ 8,021.00
Route Supervisor
10/13/97
168/01
$13,822.00
10/13/97
01/04/ND
$23,375.00
RETURNED FROM LEAVE OF ABSENCE:
Barbara Davis
01/04/MA+
ANNUAL SALARY
Health Services School Nurse
24
853
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
PARENTAL: CLERICAL: Marcia Bryant
Oakridge CSA
11/13/97
10
u
25
M-25
854
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M~26 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
ABANDONED POSITIONS
CERTIFIED:
Otis Kinsey
TRl^SPORTATION:
Christopher Eason Ellen Grubbs
Judy Salazar
Roosevelt Technical Education Teacher
08/04/97
Bus Driver
10/21/97
Bus Driver
09/30/97
Polk
10/07/97
Classen Social Studies Teacher
10/17/97
Bus Assistant
10/10/97
NOTICE OF DISMISSAL CLERICAL:
Patrice Ellis DECEASED:
Principal Secretary
CERTIFIED: Richard Barnum
11
26
855
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-2 7
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
SITE/ASSIGNMENT
PROFESSIONAL-TECHNICAL:
EFFECTIVE DATE
(HOURLY INSTRUCTOR)
Fine Arts/Adjunct Elementary Vocal Music Inst.
10/15/97
Classen/Adjunct Vocal Music Inst.
10/03/97
Fine Arts/Traveling Art Teacher
10/15/97
Wheeler/Kitchen Assistant
10/03/97
Ashleigh Boedeker
Nichols Hills/CSA
10/09/97
Mary Edwards
Jefferson/Special Ed Assistant
09/26/97
Robert Foos
Roosevelt/Community Liasion/HOSTS
10/29/97
Blanco Ocana
Quail Creek/Clerk
10/31/97
Custodial Services/Relief Custodian
10/17/97
Bus Driver
10/10/97
Melissa Patterson David Smardo
CERTIFIED:
Thomas Carmichael CHILD NUTRITION:
Lola Bagby
CLERICAL: Cherrye Brown
Bridgette Kimbro
CUSTODIAL SERVICES:
Alice Canady
Hoover/.5 Counselor's Assistant
Computer Technology/Administrative Secretary
TRANSPORTATION: Charles Parker
12
27
09/26/97
10/24/97
A
856
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-28 UPERINTENDENTS EPORT 'RESENTATION OF OTERPRISE SCHOOL ROPOSAL
SUPERINTENDENT 1-
REPORT
Presentation of Enterprise School Proposal.
(Dr. Guy Sconzo)
Mr. Crawford stated that several months ago, the Board approved the enterprise school concept and adopted policy. The policy stipulated that applications for enterprise schools would be provided to the administrative staff for review. After review and revisions, the applications would be presented to the Board. He noted a group called Parents for a New Middle School had submitted an application which had been reviewed and revised. At this time, the application was available to be presented to the Board. Dr. Sconzo said that the proposed charter school legislation did not pass in last year's state legislative session. Our staff had been very interested and supportive of the charter school concept. Therefore, since it did not pass, we developed the concept of a charter-like school concept. He noted that there were many legal responsibilities given to Boards of Education from state legislator for developing a concept. The enterprise school concept attempted to come close to a school sitebased managed approach, with a local Board of Education retaining it's responsibilities as defined by law. Dr. Sconzo noted that the staff had received four applications for a enterprise school and he would be discussing one which had successfully completed the administrative review. He said that the proposed plan did not contain a budget; however, he asked that the Board consider it a work-in-progress. He stated that he was excited about the concept, eager to pilot it, and believed it would address the intent and goals of the policy that had been adopted. The concept would provide additional options and choices in the system, create environments that promoted educational innovation, and increase parental opportunities and community involvement in schools. Dr. Janet Barresi said that she appreciated the opportunity for the Parents for a New Middle School to speak with the Board on the enterprise school concept. She introduced Mr. John Burns who would speak on behalf of the Parents For a New Middle School committee. Mr. John Burns stated that the enterprise school endeavor had proven to be the first of its kind in the state, and could have a positive effect on all children in Oklahoma. This program had invited sponsoring groups of parents to take an active part in their children's education. It had promoted cooperation, creativity, and collaboration among dedicated groups of parents and administration.
Mr. Burns noted that the meetings had centered around discovery of common concerns and interest that concerned the education of our children. The desire was to build a school with a limited student population, to foster the flexibility and creativity that was important to engage children in the excitement of learning. This school would develop character and leadership skills in children, promote positive self-esteem and respect for each other, provide comprehensive curriculum to challenge all students, yet met each individual need, and to create a racial and cultural diverse population that would encourage principles of trust, respect, and enable children to learn to work and live with people of all backgrounds. Mr. Burns reported that after identifying common interests, the group developed a list of shared core beliefs that were central to our philosophy. The group's beliefs centered around three areas; the way students learned best, the way teachers taught best, and the way the students developed character and leadership skills. The mission statement reads: To provide each student an academically challenging and equitable education experience based on safety, respect and accountability through core knowledge curriculum, team teaching, and dynamic interactive student, parental and community involvement. These students will possess an eagerness, the skill, and readiness for lifelong learning. This vision was obtainable and would benefit all children in the district, resulting in a positive outcome.
28
u
857
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-29
SUPERINTENDENT'S REPORT
continued
The second speaker, Mr. Keith Spaulding, reviewed the middle school plan for the Board. The new middle school would be built upon several components. First, core knowledge curriculum would be used. This curriculum was available through eighth grade, and provided challenging, interesting curriculum, and laid the foundation for learning in a diverse society. The group envisioned a faculty comprised of professional, experienced educators, who believed they could provide adolescents with an exciting and engaging education. The parents needed to be the support staff for these professionals. He believes the block scheduling system would support the teachers in reaching these goals and in providing the best educational experience possible for our children. Another unique feature of the new school would be the mandatory involvement of parents of each student. Concrete parent involvement would ensure the success of the philosophy. Mr. Spaulding said studies concerning the needs of middle school students, emphasized that adolescents thrived under the personal involvement of a positive, adult role model. Such involvement fosters positive self-esteem and the motivation needed to succeed in these critical years. Parents who were unable to participate in the parent program could apply for the mentor program. Mentors in this program would pledge to perform voluntary service in the school, on behalf of the student, and personally interact with that student at least twice a week. Students in this program would develop responsibility, accountability, and a sense of community ownership.
Mr. Spaulding noted that community and business leaders would be called upon to become actively involved through guest lectureship, and by serving on the school's governance Board. Additional support would come through grants, foundation monies, fund-raising and direct donations to aid the education of the children. Implementation of an advanced, innovative system of computers and technology would ensure that students participated in the complex, technology world. Each child would be supplied with their own personal computer during the school day, and a lap-top computer to use at home to utilize the E-mail network between students, teachers, and parents. Mr. Spaulding said that the admission policy for the school would involve lottery drawings of children of parents who expressed interest in the school. He believed that the lottery procedure would be the fairest way to ensure that all children, regardless of their ability level, would have an equal and fair chance to attend the enterprise school. He noted that there would be incentives for the hard work of the parents who had been involved in developing the plan. Points would be accumulated as credit that would exempt their children from the lottery procedure. The third speaker, Ms. Maggie Green explained the philosophy of the enterprise proposal. The plan also reflected what the group believed about adolescents and their growth development during these unique years. These adolescents needed structure and strong adult input to encourage them. Each student would write a performance plan and would be required to have academic goals. Instead of parent/teacher conferences, the enterprise school would have parent/teacher/student conferences centering on the student's achievement of their goals. If a child is not motivated in their studies, the drop-out rate is higher, or they may not reach their full potential during high school.
Ms. Maggie Green noted that the faculty of the enterprise school would be experienced, certified middle school teachers who would be given freedom to use their expertise in achieving these goals. The Dean of Students would work closely with an advisory committee of teachers to constantly upgrade curriculum and to improve the learning environment. A guest lectureship program would be implemented. These guest would be members of the Oklahoma City area-wide community. They would come from all walks of life and would visit and contribute in the class that closely corresponded with their area of expertise.
29
858
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-30 SUPERINTENDENT'S REPORT
continued
Ms. Maggie Green stated that the group believed every child could learn, grow, and develop to a level of excellence, regardless of their intellectual ability or personal circumstance. When every child is receiving the best that a school can offer, then that child is given social and economic justice. She noted that a child who experiences excellence in education gives back that spirit as a positive and active member of society.
Dr. Janet Barresi stated that the new and innovative idea of a deregulated school in the State of Oklahoma was one that would become a positive part of the choices that parents will have for their children. Magnet schools had proven to be very successful and now enterprise schools want to be a third component to the master plan. Enterprise schools would accomplish a continual commitment to create educational opportunities based on the individual needs of children. Mr. Carter asked how many members would be on the governing Board for the enterprise school. Dr. Sconzo responded that there would be seven voting members. Mr. Carter asked how the members would be selected. Dr. Barresi responded that currently there was a working Board comprised of five parents, one teacher, and a community representative. She noted that the day the enterprise was opened, a more permanent Board would then be selected. The permanent Board included 4 parents voted on by the general voting body, the Dean of Curriculum and Instruction, the President, and a community representative. The community representative could not be an employee of the district or have children in the school system. Mr. Carter asked for definition of the general voting body. Dr. Barresi responded that the general voting body stood for one vote per family of parents of children selected to attend the enterprise school. Mr. Walker asked how the group had compiled the figure of educating students at enterprise schools at $3800 per student, and was this an accurate figure. Dr. Sconzo responded that $3800 was the current 199697 figure of educating one middle school level student. This total was based upon general fund expenditures for students at the middle school level. Mr. Walker asked if the enterprise school could operate on this figure. Dr. Sconzo replied that the budget was being worked on at the present time and more information would be given to the Board as it was available. He said he thought the figure would be enough to get the program started. The committee will also seek different kinds of resources to fund the school. Dr. Barresi said that this program allowed flexibility and parents could perform support functions that would benefit the school. The group had been invited to apply for several grants. Mr. Walker asked if it was feasible to operate a school so small. Dr. Barresi responded that after careful study, they found that schools with under 250 students were 75 percent successful. Mr. Walker asked where the school would receive the funds for the additional needs listed in the proposed plan. Dr. Barresi responded that these needs would be funded through grant applications, fund-raising, and donations.
Mr. Walker asked how many parents were on the exempt lottery list. Dr. Barresi responded that there was a parent participation mailing list which listed 148 families. There would be a list supplied every year of the parents who qualified under the lottery exemption; however, it would only be a one-time program. Mr. Yeargain asked where the locations would be for the enterprise schools. Dr. Barresi replied that Burbank was chosen for the first year and then Sunset Elementary for the next year. Mr. Carter asked how teachers would be hired for the enterprise schools. Dr. Sconzo responded that the Board could not delegate it's staturatory responsibility for hiring its employees. Hiring for the enterprise schools would not be different, except an advisory Board would screen, select, and make recommendations to the Oklahoma City Public School Board. The enterprise school must comply with the collective bargaining agreements in effect in the district. If an employee was filing an grievance, the first level of contact would be the immediate supervisor, which would be the president of the enterprise school.
30
859
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
SUPERINTENDENT'S REPORT
continued
Mr. Carter asked if adjunct teachers would be required to receive teacher certification within five years of employment. Dr. Barresi replied that the motivation behind the statement was to provide the highest quality teachers in education. Mrs. Parks asked in what ways would the submitted plan reach a diverse population. Dr. Barresi responded that the lottery process could meet the diversity numbers. Mrs. Parks asked if there would be preference given to students who live in or near these schools. Dr. Barresi stated that schools of choice were schools with no boundary lines. Mrs. Parks asked why only six schools participated in the program. Dr. Barresi stated that she had mailed out flyers, made phone calls, and wrote letters; however, only six schools had responded. She noted that now she was getting more response from parents and educators. Mrs. Parks asked why the concerns and interests were listed separately on the proposed plan. Dr. Barresi responded that the concerns pointed out were factors that the group noted existed in the district.
Mrs. Parks stated that innovative programs in Oklahoma City would meet a need for a diverse group; however, overcrowded schools did not have the privilege of small numbers. She asked about the chances for a student being accepted into the program if they were not in one of the six feeder schools. Dr. Barresi responded that her desire was that no child would be excluded from this program. She noted that information was gathered stating that small schools offered more flexibility and creativity in students. Mrs. Parks said that she had noticed that the group had decided to use community leaders in the program and asked what had prompted that decision. Dr. Barresi noted that the group had asked community leaders for advice on what important components would make this program the most successful. It was stressed that children needed to be shown the relationship between scholarship and career choice. She pointed out that community leaders had actually asked to come to the school and speak. Mrs. Parks said that she was concerned that only six Oklahoma City Public Schools had responded to the letter concerning starting this new, innovative school program. Dr. Sconzo noted that the letter went out to the twenty core knowledge elementary schools in the district. Mrs. Parks asked the location of the six schools which responded to the plan. She also asked if the location of these schools was a determining factor in the response. Dr. Sconzo responded that the six schools were located close to the proposed site for the new school, and he believed that the location had a big part in the numbers of responses received. Mr. Yeargain said that he could not see how a lottery procedure would be equal in all racial and diversity areas. Mr. Bogle asked how the district would handle the lottery issue in the terms of making it an equal process. Dr. Sconzo responded that the best way to ensure equality would be to break down the ethnic groups and randomly select the students. He stated that after the school was opened, and shown to be under represented by any diversity criteria, then a strategy would be devised to ensure the problem would be corrected for the next year. Mr. Yeargain noted if the district ended up with an all-white school, the Board would be responsible. His concern was that all the elite white children would be accepted and then weed out the blacks. He stated the selection process should be done minority-by-minority. Dr. Sconzo pointed out the population at the six feeder schools was 61 percent white and 39 percent minority. It would be expected that the enterprise school would reflect the kind of diversity having access to the proposal. Mr. Yeargain said his concern was that the school would reflect 99 percent, with 1 percent minority. Dr. Barresi said that the reasons behind the new middle school was not to make it an all-white school, but that all children should be educated in a diverse environment. She stated that she represented parents who had no choice but to send their children to public schools. Mr. Yeargain stated he expected more minorities to be attending the meeting to support the school. Dr. Barresi responded that minorities were recruited; however, she was unsure why they were not attending the meeting. She stated if the proposal was passed, certified letters would be sent to every parent of a fifth grade student in the feeder schools.
31
z
860
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-32~ SUPERINTENDENT'S REPORT
continued
Mrs. Parks asked if the president of the proposed enterprise school Dr. Barresi responded that the would be considered the principal. The president would need to know president would be a business person. how to run a non-profit corporation, have the ability to raise funds, and to understand budgets and to work through grant writing, administrative processes. Mrs. Parks inquired about the miscellaneous expense in the amount of $5,000 and what it would be allotted for. Dr. Sconzo responded that the amount was budgeted to cover any unforeseen expenditures . He pointed out that the amounts would be changing as the budget was continually in process. Mrs. Silver asked what kind of block scheduling the enterprise school would utilize. Dr. Barresi responded that there had been much discussion on the four-block and eight-block schedule; however, she felt the final decision should be left to the educators. Mrs. Silver asked if there was a set number of hours mentors would be required to be in the school. Dr. Barresi responded that mentors would volunteer approximately two to three hours a week. Mrs. Silver asked if there would be an annual inventory of items that were bought through fund-raisers. Dr. Sconzo responded that the inventory would be handled through the internal and external audit process. Mrs. Silver asked if the agenda for the proposed school's open meetings, had to be posted. Ms. Carter responded that posted meetings would depend on the authority given to the school. She noted that the school would be notified on the decisions. Mr. Walker asked if the president of the school had to be a certified instructor. Dr. Sconzo responded that certification would only apply to the Dean of Instruction because this position would evaluate staff. Mr. Bogle noted that there would be some people against the enterprise school. Some of these groups would be motivated to protect the status quo, some would claim elitism or racial motivations, and the district had to ensure that the district did not have wrong motivations. Mr. Bogle stated that the Board should keep financial and personnel management, and educational achievement, as the focus when it concerned enterprise schools. He asked how this school would be monitored to ensure these areas were running smoothly. He also asked that Dr. Sconzo provide an analysis of how much of the proposed budget of $850,000 would be projected as new dollars that wouldn't otherwise be in the district. Mr. Bogle asked that the Board's attorney review the application to ensure that all legal aspects had been thoroughly evaluated. Mr. Walker asked if the district could legally force parents to volunteer at any school. Dr. Sconzo responded that in a enterprise school concept, a parent would certainly have a choice to volunteer; however, the focus should be more on access and equity issues. Mr. Carter noted that the enterprise school required parents to provide their own transportation, but he was concerned about the liability of the volunteer who might be transporting children to and from the school. Dr. Barresi responded that the school would not want to bar any child from attending because of transportation. There were several options stated in the proposal that would be available concerning transportation. If the Board did not approve of any of the options, the committee would arrange for a fee to be payed and the students picked up by district busses. Mr. Carter commended the committee for their thorough job of gathering information, responding to questions, and for the support shown from the community. Mrs. Parks asked how the enterprise school would be preparing the child for this challenging experience, as was stated in the information. Dr. Barresi responded that the small student population would promote creativity, flexibility for individual needs to be met, with the focus solely on the child. She pointed out that all children could learn and could achieve their own level of excellence. Teachers would work with these children as a team.
Mr. Bogle asked when the proposed schedule and process would be completed for the enterprise issue. Dr. Sconzo responded that the intent was to put the enterprise school item on the agenda for the regular Board meeting of November 17, 1997. 32
861
A
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-33'
SUPERINTENDENT'S REPORT
continued
Mrs. Silver stated that the Board needed to have a discussion on how many enterprise schools the district would want to start in one year. She noted that if the district received numerous applications for pilot programs, the Board might consider breaking down the programs by grade levels. Mr. Walker asked how many of the applications for enterprise schools, received to date, had been for new buildings. Dr. Sconzo responded that out of the four applications received, one was for a new school, one application was for an alternative school, one was for a secondary school, and the other was for another middle school.
2.
Presentation of 1998 Legislative Goals.
(Jan Edwards)
PRESENTATION OF LEGISLATIVE GOALS
Dr. Crawford stated that the legislative goals had been an outgrowth of what the administration previously provided to the Board. He noted that the Board had made suggestions that had been incorporated into the goals. He said these goals should be formulated, then they could be provided to the staff and legislators to try to get some action regarding the Board's goals.
3.
Presentation of Offering Guides.
Recommended 1998-99 (Dr. Guy Sconzo)
Secondary
School
Course
Dr. Crawford said that he recommended that the 1998-99 Secondary School Course Offering Guides be brought back to the regular Board meeting on November 17, 1997, for official action. Mr. Carter asked if the course offering guides for Northeast were being geared for grades six through twelve grades. Dr. Sconzo responded that the work had been begun on the guide so that if the proposal passed, it would be ready to be presented to the Board. The administration was asking the Board to approve the Bio-Medical Sciences Course Guide that would presented at the November 17, 1997, meeting.
PRESENTATION OF RECOMMENDED 98-99 SECONDARY SCHOOL COURSE OFFERING GUIDES
Mr. Carter asked if "Reading for Information" had always been a course in the district. He also asked if it was a high enrollment class. Dr. Sconzo responded that it was not a recommended new course and that it had been in the course offering guides for the 1997-98 school year. He noted this reading class had high enrollment. Mr. Walker asked why the Iowa Tests could not be written in Spanish. Dr. Kimball responded that when an attempt had been made to.test in Spanish, it was discovered that these children could understand, but not read Spanish.
4.
Presentation of the Northeast High School Magnet School Budget and Proposal. (Dr. Guy Sconzo)
Dr. Sconzo reported that $210,000 had been budgeted for the staffing at Northeast High School. The remaining money, shown on the budget, was alloted for one-time expenditures. He noted that the Northeast proposal was not an action item on the agenda because it was only a part of the over-all re-districting plan. There were still town meetings scheduled, and at the conclusion of these meetings, the item will come to the Board for review. Mr. Bogle asked when the re-districting plan would be brought to the Board. Dr. Kimball responded that December was the tentative, proposed date, on the timeline. Mrs. Silver asked if the magnet for Northeast would be just health Dr. Sconzo responded that sciences and Bio-medical sciences, engineering and advanced mathematics classes would also be offered, making the school more comprehensive, Mrs. Silver asked if the name of the program should be changed since the school would not be strictly a science program. Dr. Crawford responded that the current name had been successful in sparking interest and growth, and noted that a name change could possibly hurt the program.
5.
Remarks 33
PRESENTATION OF NORTHEAST HIGH SCHOOL MAGNET SCHOOL BUDGET AND PROPOSAL
r
862
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997
M-34 REPORT
EDUCATIONAL
UNFINISHED
(when scheduled)
BUSINESS
(NONE)
NEW
BUSINESS
(NONE) :iTIZENS COMMENTS
CITIZEN S'
COMMENTS
Ms. Deborah Cocker, patron, stated her concern was the issue of voluntary school uniforms at West Nichols Hills Elementary. She noted that these were the informative years in a child's life in which positive impressions could be instilled and nurtured. She said uniforms outwardly expressed unity and purpose, clarity to achieve the tasks at hand, and expressed consistency. Voluntary school uniforms were practical and versatile, and parents saw this as a good influence. Mr. Johnnie Young, patron, stated that the Board should clean up the existing schools instead of building more schools. He urged the district to place counselors back in the elementary schools. This would be beneficial to challenging students who were being placed together with one teacher. WARD MEMBERS WMMENTS
BOARD
M E M B E R S'
COMMENTS
Mr. Bogle stated that the consented agenda seemed to run smoothly. He noted that the annual agenda should be given some thought. Dr. Crawford pointed out that the Board would adopt the annual agenda, and noted that Ms. Henry was gathering items to be considered on the agenda.
IN
OPEN
MOTION: SECOND: I. #335 APPROVAL OF IIPLOYMENT OF )R TEKT BEi iT i~ aiOSS, DIRECTOR )F SPECIAL 5DUCATION JERVICES
SESSION
Mr. Carter Mrs. Silver
APPROVAL OF EMPLOYMENT OF DR. TERI BELL-CROSS FOR THE POSITION OF DIRECTOR OF SPECIAL EDUCATION SERVICES, SCHEDULE 525, STEP 3. ROLL CALL
Mrs . Puckett, Mr. Walker, Carter, Mr. Mr. Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
aye aye abstain
MOTION CARRIED 6-1.
L. #336 ADJOURNMENT .2:08 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 12:08 p.m. The motion for adjournment was made by Mrs. Silver and seconded by Mr. Walker. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain', aye; and Mr. Bogle, aye. All aye.
THEREUPON THE MEETING WAS ADJOURNED. 34
863
MINUTES OF THE REGULAR MEETING OF NOVEMBER 3, 1997 M-35 (An audio cassette recording of the meeting,
Minutes , 22c
approved
by the ' 19 97.
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
Board
of
excluding the Executive
Education
this
I Ij
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Ltness ray hand and seal of this School District this
/I
1997 .
Clerk, Oklahoma City Board of Education (SEAL)
35
day
864
MINUTES OF THE SPECIAL MEETING OF NOVEMBER 10, 1997 M-li
THE BOARD OF EDUCATION OF OKLAHOMA
COUNTY,
CONFERENCE
ROOM,
OKLAHOMA,
INDEPENDENT SCHOOL DISTRICT NUMBER 89 MET
IN
SPECIAL
ADMINISTRATION BUILDING,
900
SESSION NORTH
IN
THE
KLEIN,
OF
BOARD
MONDAY,
NOVEMBER 10, 1997, AT 6;00 P.M.
PRESENT:
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Tom Yeargain, District 7
President Member Vice President Member
ABSENT:
Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
Member Member Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk.
CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 6:10 p.m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, four (4) present. Mrs. Parks arrived at 6:16 p.m. p.m., and Mr. Walker arrived at 6:29 p.m.
EXECUTIVE MOTION; SECOND;
members of the Board were Mr. Carter arrived at 6:20
SESSION
Mrs. Silver Mr. Yeargain
MOVE FOR APPROVAL TO CONVENE IN EXECUTIVE SESSION FOR DISCUSSION REGARDING DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION FOR THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) AND 70 O.S. SECTIONS 6-101 AND 101.11], AND CONSIDERATION TO ADOPT THE SUPERINTENDENT'S EVALUATION INSTRUMENT, PURSUANT TO O.S. 25, ยง307 (B) (1).
ROLL CALL
aye aye aye
Mrs . Puckett, Mr. Carter, Mr. Bogle,
Mrs. Silver, Yeargain, Mr.
aye aye
MOTION CARRIED 5-0. The Board went into Executive session at
Mrs. Puckett left Executive Session at 9;15 p.m., and Mr. Yeargain left Executive Session at 10;06 p.m.
36
R.#337 EXECUTIVE SESSION 6:11 P.M.
f
865
MINUTES OF THE SPECIAL MEETING OF NOVEMBER 10, 1997 M-2-
RECONVENE MOTION: SECOND: I. #338 LECONVENE IN IPEN SESSION 0:24 P.M.
OPEN
SESSION
Mr. Carter Mr, Walker
MOVE FOR APPROVAL TO RECONVENE IN OPEN SESSION. ROLL CALL
Mrs Mrs Mr.
aye aye aye
Silver, Parks, Bogle
MOTION CARRIED 5-0.
L.#339 iDJOUEJNMENE AT 0:25 P.M.
IN
Mr. Mr.
Walker, Carter,
aye aye
The Board reconvened in open session at 10:24 p.m.
ADJOURNMENT
There being no further business, the meeting adjourned at 10:25 p.m. The motion for adjournment was made by Mr. Walker and seconded by Mrs. Parks. On roll call, the votes were as follows: Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; and Mr. Bogle, aye. THEREUPON THE MEETING WAS ADJOURNED.
37
866
MINUTES OF THE SPECIAL MEETING OF NOVEMBER 10, 1997 M-3.
(An audio cassette recording of the meeting,
excluding the Executive
, ... Minute Clerk
Minutes
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the 1997.
of
Board
Education
this
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. ^-Witness my hand and seal of this School District this 1997. of
/?ÂŁ
Clerk, Oklahoma City Bboard of Education (SEAL)
38
day
f
867
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-1 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER OKLAHOMA COUNTY,
OKLAHOMA,
89
OF
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, NOVEMBER 17, 1997, AT 6:00 P.M.
PRESENT;
Jennifer Puckett, District Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Tom Yeargain, District 7
Member Vice President Member Member Member
ABSENT:
Ron Bogle, District 1 Thelma R. Parks, District 5
President Member
OTHERS PRESENT; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T O
ORDER
Mrs. Terri Silver
ROLL
CALL TO ORDER
called the meeting to order at 6:03 p.m.
CALL
lOLL CALL
At the time of the Roll Call, five (5) members of the Board were . present. Mr. Bogle arrived at 6:09 p.m. and Mrs. Parks arrived at 6:18 p.m.
EXECUTIVE MOTION; SECOND;
SESSION
Mr. Walker Mr. Yeargain
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O. S . 25, ยง3 07 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S, 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Yeargain,
MOTION CARRIED 5-0.
Mrs. Silver, Mr. Carter,
aye aye aye
aye aye
The Board went into Executive Session at 6:04 p.m.
Those in attendance in the Executive Session were Board Members: Terri Silver, Tom Yeargain, Jennifer Puckett, Michael Carter, Kenny Walker, Thelma R. Parks, Ron Bogle, Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Sam Bogle, Administrative Supervisor for Service Center Personnel; Terry Wolfe, Director of Business Operations; Tammy Carter, Associate Counsel; and Rosa Lambeth, Board Clerk. 39
1.#340 EXECUTIVE SESSION j:04 P.M.
f
868
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-2
IN
OPEN
MOTION: SECOND: .#341 ECONVENE IN PEN SESSION :05 P.M.
SESSION
Mrs. Silver Mrs. Parks
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
aye aye aye aye
Mrs . Puckett, Mr. Walker, Carter, Mr. Mr. Bogle,
MOTION CARRIED 7 - 0.
aye aye aye
The Board reconvened at 7:05 p.m.
Mr, Walker, District 4 Board member, pledge of allegiance.
NTRODUCTION OF ISITORS
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
INTRODUCTION
OF
gave the invocation and led the
VISITORS
Mr. Bogle introduced and welcomed Ms. Liz Headrick, professor at Oklahoma University, who brought her class to study the school Board. ITIZENS COMMENTS
CITIZENS'
COMMENTS
David Gray, AFT representative, thanked the staff for their work with the union during the Breast Cancer Awareness drive in October. He noted that information was given to 90 percent of the district's female employees. He pointed out that statistics show that teachers were 60 percent more likely to die from breast cancer than any other group of professional women. He said that patrons should be more aware, and appreciative, of the hard work that support personnel do in order to keep our schools running smoothly. He further noted that the salaries for support staff were low and they deserved better pay. Ted Metscher, AFT representative, stated that the desire for individuals who worked on the boilers to be BAT certified had not changed. The need for a safety program in the district was crucial. He noted that Title II, Section IV, 2.9, stated that the local school Board should notify and allow comments from the district's bargaining agent of the plan. In reading the goals of the Board, he pointed out that there was no mention of employee relations. He urged the Board to press for a rapid settlement of the employee contracts.
Cindy McCrary, patron, stated that there had been misrepresentation of support for uniforms at West Nichols Hills. She noted that the principal of West Nichols Hills had failed to provide answers and information that had been requested concerning the uniform survey. She said that there was no overwhelming support for uniforms at West Nichols Hills.
Jerrie Reagan, patron, stated that it took great time and effort to have the BAT agreement voted on and put in place after the Star explosion. She noted that it only took one vote to veto the agreement. She asked who had the right to determine what a child was worth. Until the BAT policy has been reinstated, the Board is not doing the job they were elected to do. Janice Ashlock, patron, invited the Board to Roosevelt Middle School's Parent University on November 18, 1997. She noted that Roosevelt Middle School did not have P.T.A. meetings, and she did not see how Roosevelt could be compared to Jefferson Middle School. She pointed out that her child had been counted absent for every day that he had been assigned to in-school suspension. 40
869
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 = M-3
CITIZENS' COMMENTS
continued
Ms. Ashlock said Roosevelt Middle School was hoping that she would move her son to another school; however, she would keep him there because it was a neighborhood school. She stated that she had gone to the school to observe a class her son was having trouble in. She was told that she would not be allowed to observe his class. She noted that he could not attend after-school suspension because she would not allow him to walk home by himself. However, he could attend Saturday school but that was not enough. Her son is now facing community service after being assigned to in-school suspension.
Jim Purdy, patron, stated that his concern was for the course offering guides. He noted that the district tended to worry about the color of paint in hallway, how big a plaque was, or whether union members were up on the roof-tops. More attention was needed in the classroom with a focus on course offerings. He pointed out that when the district moved from the 6-block to the 8-block schedule, less time was given to English classes. Students today were having trouble reading; therefore, he asked that the Board consider requiring students to have 9 or 10 English credits in order to graduate. Pat Musgrave, patron, stated that she hoped that the contract bargaining agreement would be finalized and the BAT program would be put back in the policy. Rodney Stephens, patron, noted that he was a member of the committee of Parents For A New Middle School. He said that those who oppose progress and innovation are quick to criticize without looking at the facts. The committee's mission statement clearly states that the school wants to educate all children in a culturally diverse environment. The budget for the enterprise school would reflect that funding would be appropriated for our children regardless of where they attend public schools. He noted that additional revenues from the district had not been requested in the proposal. Additional funding would come from the parents' efforts to apply for grants, foundation monies, private donations, and fund-raising. In fact, the enterprise school agrees to pay the district a fee for services that are free at all other schools.
BOARD
MEMBER S'
BUSIN ESS/COMMENTS
BOARD MEMBERS BUSINESS/COMMENT^
CONSENT AGENDA
Recommend approval of the following consent agenda items; (I) (II) ;ill) (IV) MOTION: SECOND:
Legal Report Treasurer's Report Purchasing and General Business Personnel, Payroll, and Encumbrances
Mr. Walker Mr. Carter
MOVE THAT THE BOARD APPROVE THE CONSENT AGENDA ITEMS WITH ITEM E BEING PULLED FROM THE AGENDA, ITEM D TO BE PULLED AND VOTED ON SEPARATELY, AND ITEM H TO BE VOTED ON SEPARATELY. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
MOTION CARRIED 7-0
41
aye aye aye
R.#342 MOVE TO APPROVE CONSENT AGENDA WITH ITEM E PULLED FROM THE AGENDA, ITEM D AND H PULLED FROM CONSENT AGNEDA TO BE VOTED ON SEPARATELY
870
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-4
BOARD MEMBERS' BUSINESS/COMMENTS
DTE ON ITEM H
continued
VOTE ON ITEM H
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0 DISCUSSION
Mrs. Parks asked if the change order in Item H referred to all the alarm systems in the Oklahoma City area. Dr. Crawford responded that the current security system was working well; therefore, the change order did not include all systems in the district. Mrs. Parks noted that all schools should be checked to ensure they were properly secured. DTE ON ITEM D
VOTE ON ITEM D ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0
DISCUSSION Mrs. Puckett stated that, at first, the uniform issue was started with parents concerned about what their children would wear to school; however, it had turned into a broader concern over the district's policies and regulations. Policies are Board formulated guidelines for administrative action and regulations provided specific directions to school district personnel for a policy to be implemented. She believed that the principal, and a sufficient number of parents at West Nichols Hills, had expressed the desire to implement the uniform policy. Because of the confusion and possible misinformation between the patrons and the principal, she requested that each family at West Nichols Hills be provided the updated regulation once it had been completed. This information could possible clear up any confusion for parents. She pointed out that the public school system's greatest challenge was to earn the trust and confidence of patrons who brought with them a wide array of attitudes, philosophies, and circumstances. The best way to gain this trust was by following and creating consistent policies and regulations. Mrs. Parks asked that when the Board adopted the uniform code, was this done on a volunteer basis. Dr. Crawford responded that the policy did allow those students who reside in the district to voluntarily comply with the regulation. Those students that transferred into the school district, would be required to follow the policy. Mrs. Parks asked would there be consequences to the students who would not have uniforms. Dr. Crawford responded that there would not be any punitive consequences for not wearing uniforms; however, they would be encouraged to adopt the uniform philosophy. Mrs. Parks noted that she had concerns about the children who did not have the money to buy uniforms. Dr. Crawford stated that the district would make sure that the school had provisions to enable parents to obtain uniforms if they could not afford them.
42
871
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-5 BOARD MEMBERS' BUSINESS/COMMENTS
continued
Dr. Sconzo stated that there would be no action taken toward the child residing in the attendance area, if he/she chose not to wear the uniforms. However, for students residing outside of the attendance area or transferred in to the school, if they did not wear the required uniforms they could be transferred back to the school they previously attended. Part of the transfer process was the requirement that uniforms would have to be worn.
Mrs. Puckett asked if the transfer would be revoked before the school year was up or not renewed for the next year. Dr. Sconzo responded that the transfer would not be renewed for the next year. Mr. Walker asked if the uniform policy would be implemented next fall or mid-term. Dr. Sconzo responded that the uniform policy would be implemented at West Nichols Hills at the start of the 1998-99 school year.
Mr. Bogle requested that evaluations of the program be conducted after the first year of implementation of uniforms. This feedback would enable us to be responsive to deal with any issues in order to improve the educational climate in the schools.
LEGAL
LEGAL REPORT
REPORT
Mrs. Tammy Carter, Associate Counsel, said she did not have anything to report, but would be glad to answer any questions.
TREASURER' S
REPORT
EREASURERS REPORT
(NONE) PURCHASING
NOTE;
A.
AND
GENERAL
BUSINESS
Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.
Request approval of the schedule of Regular Meetings of the Oklahoma City Board of Education for the Calendar Year 1998 as follows (Notice required in accordance with Title 25 O.S., 1991, Sec. 311). Regular meetings are generally scheduled for the first and third Monday of every month. The primary emphasis for the 2nd meeting of each month will be for business, discussion, and education program presentations. Overall schedule may vary slightly due to holidays or other known Board activities. Special meetings for hearings and special business will be called as needed. (Rosa Lambeth)
43
APPROVAL OF REGULAR MEETINGS OF THE OKLAHOMA CITY BOARD OF EDUCATION FOR TH CALENDAR YEAR 1998
872
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-6 PURCHASING AND GENERAL BUSINESS
DATE
continued PURPOSE
TIME
(January 5 is the first day following Winter Break [Christmas/New Year]) January 12
6 : 00 p. m.
January 26*
6 : 00 p .m.
February 2
6 : 00 p .m.
February 17**
6 : 00 p. m.
March 2
6 : 00 p .m.
March 23***
6 : 00 p. m.
April 13****
6:00 p. m.
April 20
6 : 00 p. m.
May 4
6 : 00 p. m.
May 18
6 : 00 p. m.
June 1
6 : 00 p.m.
June 15
6 : 00 p. m.
July 6
6:00 p.m.
July 20
6 : 00 p.m.
August 3
6 : 00 p.m.
August 17
6 : 00 p.m.
September 8*****6:00 p.m.
September 14
6 : 00 p.m.
October 5
6 : 00 p.m.
October 19
6 : 00 p.m.
November 2
6 : 00 p.m.
November 16
6 : 00 p.m.
December 7
6 : 00 p.m.
December 21
6 : 00 p.m.
* *'* *** **** *****
Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues Conduct Issues
Regular Business and Related
Regular Business and Related Regular Business and Related Regular Business and Related Regular Business and Related Regular Business and Related Regular Business and Related
Regular Business and Related Regular Business and Related Regular Business and Related Regular Business and Related Regular Business and Related Regular Business and Related
Regular Business and Related Regular Business and Related Regular Business and Related
Regular Business and Related Regular Business and Related Regular Business and Related
Regular Business and Related
Regular Business and Related Regular Business and Related Regular Business and Related Regular Business and Related
Monday, January 19, 1998, is M.L. King Holiday. February 16, 1998, is President's Day. March 16, 1998 is the first Monday of Spring Break Week. NSBA Annual Conference is scheduled for April 4-7, 1998. Labor Day is on September 7, 1998
B.
Recommend approval of an agreement between Independent School District No. 89 and Oklahoma Services to the Deaf, Unlimited of Oklahoma County for hearing impaired interpretation services. Fees for usage are to be charged to General Fund Account 811-000-1000-3 00-23 9-7950-000-077 â– (Dr. Guy Sconzo)
C.
Recommend approval of an agreement between Independent School District No. 89 and Ms. Patricia Bourke for occupational therapy services for special needs students on an as-needed basis. Fee in the amount of $45/Hour and $.28/Mile for indistrict travel are to be charged to General Fund Account 811-000-2100-300-000-0000-000-077. (Dr. Guy Sconzo) 44
RECOMMEND APPROVAL OF AGREEMENT WITH DEAF, UNLIMITED OF OKLAHOMA FOR HEARING IMPAIREl INTERPRETATION RECOMMEND APPROVAL OF AGREEMENT WITH MS. PATRICIA BOURKE FOR OCCUPATIONAT
THERAPY
SERVICES
873
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-7
PURCHASING AND GENERAL BUSINESS
continued
ITEM D PULLED FROM CONSENT AGENDA TO BE VOTED ON SEPARATELY D.
Recommend approval for West Nichols Hills Elementary School to implement a voluntary school uniform code for the 1998-99 school year. (Dr. Guy Sconzo)
;tem d
polled froi
AGENDA TO BE VOTEI ON SEPARATELY
LTEM E PULLED FROI AGENDA
ITEM E PULLED FROM THE AGENDA REQUESTED BY RON BOGLE E.
Recommend approval of Even Start Program Evaluation by Oklahoma City University in the amount of $30,000. This expenditure is to be charged to Federal Fund Account 823-7682123-340-000-0000-000-000 and has been approved on our Federal Educational Grant and/or Programs. (Dr. Guy Sconzo)
F.
Recommend approval of THRIVE Program support by Youth Cornerstone in the amount of $45,000. This expenditure is to be charged to General Fund Account 811-000-2310-590-000-0000000-012. (Dr. Guy Sconzo)
iBCOMMEND APPROVA OF THRIVE PROGRAM SUPPORT BY YOUTH ORNERSTONE
G.
Recommend approval to purchase art/instructional supplies for use by Supply & Distribution (warehouse stock) from the following companies who submitted the low cruotations on specifications and/or general conditions (23 mailed - 14 returned);
JECOMMEND APPROVA rO PURCHASE ART/ ENSTRUCTIONAL SUPPLIES FOR USE BY SUPPLY & OISTRIBUTION
Beckley Cardy, Inc. Elgin School Supply Sax Arts & Crafts National School Supply Bowlus School Supply School Specialty (Thompson Div.) Nasco Corporate Express TOTAL
435 45 497 60 354 70 144 00 620 00 234 48 306 00 842 00 $14,435.23
These purchases are to be charged to General Fund Account 811-000-3200-610-000-0000-000-039. (Belphry Dean) ITEM H PULLED FROM CONSENT AGENDA TO BE VOTED ON SEPARATELY
H.
Recommend approval of Change Order #2, Security Alarm Systems Contract, to substitute intrusion detectors. This adjustment (Terry represents a change order in the amount of $-0Wolfe)
ITEM H PUT .T .ED
FROM CONSENT AGENDA TO BE FOTED ON SEPARATELY
$ 353,871.00 8,173.00 $ 362,044.00 - 0 $ 362,044.00
Original Contract Sum Change Order #1 Current Contract Sum Net Change on C.O. #2 Contract Price
(ITEMS I - K RELATE TO BOND ISSUE PROJECTS)
I.
Recommend approval of a consulting service agreement with Mr. Les Ellason, licensed architect in the state of Oklahoma, for the purpose of evaluating and adjusting bond project plans to current needs and budgets. The agreement will provide for a maximum of 1,000 hours at $25.00 hour for the remainder of 1997-98. (Terry Wolfe)
45
RECOMMEND APPROVA IF CONSULTING ERVICE AGREEMENT ITH MR. ELLASON
874
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-8
continued
PURCHASING AND GENERAL BUSINESS ffiCOMMEND APPROVAI )F CHANGEE ORDER f5 THELMA R. PARKS iLEMENTARY SCHOOL HCREASE OF $750
J.
XIIM XII dll Kecommena approxzaj. or unarige uraer increase in the amount of $750, for additional landscape sodding on the north side of Thelma R. Parks Elementary School. (Terry Wolfe) Original Contract Sum Previous Change Order Amounts Previous Adjusted Contract Price Change Order #5 New Adjusted Contract Price
$ 2,681,000.00 +76,668.00 $ 2,757,668.00 +750.00 $ 2,758,418.00
This expenditure is to be charged to Bond Fund Account 631121-4400-330-000-0000-000-350. ECOMMEND APPROVAI O EMPLOY POWERS IF OKLAHOMA, HVAC YSTEM CONTROL ENDOR
K.
Recommend approval to employ Powers of Oklahoma, HVAC system control vendor, on an hourly basis to provide support for District staff in diagnosing and correctincr HVAC problems. This expenditure, not to exceed $30,000 is to be charged to Building Lew and Bond Fund Accounts by site. {Terry Wolfe)
CERTIFICATION STATEMENT(S) TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for a consulting service agreement with Mr. Les Ellason, licensed architect in the state of Oklahoma, for the purpose of evaluating and adjusting bond proiect—plans to__current needs and budgets in the Board of Education Meeting agenda of November 17, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
C
Mr. Terry WolTe Date
46
875
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-9
CERTIFICATION STATEMENT(S)
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #5, resulting in an increase in the amount of $750, for additional landscape sodding on the north side of Thelma R. Parks Elementary School in the Board of Education Meeting agenda of November 17, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. Te
Date
LL
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds to employ Powers of Oklahoma. HVAC system control vendor, on an hourly basis to provide support for District staff in diagnosing and correcting HVAC problems in the Board of Education Meeting agenda of November 17. 1997 is proper in all respects and is wirain the guidelines for the projects approved by the electors of tins district in the October 12, 1993, Bond Election. Dr. Vern Moore
Date
8
47
am
876
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-10
PURCHASING AND GENERAL BUSINESS 1.
Recommend approval of the following resolution proclaiming November 17-22, 1997, American Education Week. (Ms. Henderson)
MOTION: SECOND: I. #343 tOVE TO APPROVE HE RESOLUTION ’ROCLAIMING lOVEMBER 17-22, .997, AS AMERICAN HUCATION WEEK
continued
Mr. Walker Mrs. Parks
MOVE TO APPROVE THE RESOLUTION PROCLAIMING NOVEMBER 17-22, AMERICAN EDUCATION WEEK.
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
1997,
AS
aye aye aye
MOTION CARRIED 7-0
RESOLUTION Whereas, America's schools are the backbone of our democracy, providing each new generation with the tools to maintain our nation's precious values of freedom, civility, and equality; and
Whereas, schools are the primary influence aside from the families; and
in children's
lives
Whereas, by equipping young Americans with both practical skills and broader intellectual abilities, schools give them hope for, and access to, a productive future; and Whereas, schools are community linchpins, bringing together adults and children, educators and volunteers, business leaders and elected officials in a common enterprise; and Whereas, education employees - be they custodians or teachers, bus drivers or librarians, work tirelessly to serve our children and communities with care and professionalism; and
Whereas, there is nothing more crucial to the health and the future of our nation than education, NOW, THEREFORE,
THE OKLAHOMA CITY PUBLIC SCHOOLS BOARD OF EDUCATION, Does hereby proclaim November 17-22 as AMERICAN
day of
Dated thi^s A Board Member
EDUCATION
WEEK
_,
1997
Superintendent of Schools
District 1
Board Member, District 2
Board Member, District 3
Board Member, District 4
Board Member, District 5
Board Member, District 6
Board Member, District 7
48
877
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-11
BOARD MEMBER COMMENTS/BUSINESS (Continued) DISCUSSION Dr. Crawford stated that the district was continually looking for ways to emphasize the importance of education and volunteering. The department of communication and school community affairs had addressed this issue with staff and strongly recommend that the Board approve the resolution. Mr. Bogle asked if the resolution was drafted by our district. Dr. Crawford responded that the resolution was considered national and state-wide.
2.
Recommend approval of recommended revisions to Board policy B-20; BOARD MEETING ORDER OF BUSINESS, as shown on the following pages. First reading was at the November 3, 1997, Board meeting. (Tammy Carter)
MOTION; SECOND:
Mrs. Parks Mrs. Silver
MOVE TO APPROVE RECOMMENDED REVISIONS MEETING BUSINESS OF ORDER. ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
TO
BOARD
POLICY
Mrs,, Silver, Mrs ,. Parks, Yeargain, Mr.
aye aye aye aye
B-20 :
BOARD
aye aye aye
MOTION CARRIED 7-0 DISCUSSION
Mrs. Puckett requested that the language be changed to eliminate invocation as part of the opening ceremonies of the Board meetings. She noted that the invocation was inconsistent of what the government has imposed on our students. It was somewhat of a double standard for the Board to have the invocation when we are in a leadership role. Mrs. Parks stated there was a place for invocation in a public meeting. She noted that Board members do different things during that period of time; however, for some, that time would be used to seek guidance and help in making decisions. The district was not spreading religion and not offering courses that would try to change or influence anyone in their beliefs. Mrs. Silver noted that most public meetings were not held on school property or in a school building, and comments of surprise had been made that the Board would have prayer at it's meetings. She pointed out that the agenda had to include the language of invocation; however, by adding the word "optional" beside invocation might be sufficient for those who felt uncomfortable.
Mr. Bogle stated the Board prayer was voluntary and felt strongly that it should be a part of the program. If a Board member objected to prayer before the meeting, the member would have the right to not participate or to ask someone else to pray. Although the Board represented many interests in the community, such as spirituality and character, they were not required to pray. Mr. Carter said that many patrons were pleasantly surprised that the Board had a invocation at the school Board meetings. He found it an honor and privilege to have the invocation. There was no policy on prayer in the district because some children may desire to pray.
49
R. #344 RECOMMEND APPROVA OF REVISIONS TO BOARD POLICY B-20 BOARD MEETING ORDER OF BUSINESS
f
878
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-12 BOARD MEMBER COMMENTS/BUSINESS (Continued) Mr. Yeargain stated that if the classroom couldn't have prayer, it would seem that the Board was above them. He noted there were many different kinds of religion, besides Christianity, in the district. Mrs. Parks said that it was optional now for the Board members to have invocation. She pointed out that the last four Board meetings did not include prayer; however, for those who want to pray, the invocation should not be taken out of the meeting. Mrs. Puckett stated that the intention to delete invocation from the meeting was to be consistent with what was going on in the district. She felt as leaders of the district, the Board should abide by the same rules and procedures that we ask students and teachers to. Ms. Carter commented that the concept of separating church and state meant that there could not be government supported religious activity. If a group of children wanted to get together and have prayer at lunch time, and it did not interrupt classes, that was allowable. However, district administrators could not force children to pray or become involved in religion. Mr. Bogle pointed out that since the invocation was a voluntary act for the Board, it would be consistent with the laws that govern the children in our schools. Mrs. Puckett stated that she never felt compelled to bow her head and pray, she did it voluntarily.
Mr. Walker requested that the memorandums sent in the Board packets, be somehow denoted that these were part of the consent agenda. IRST READING OF OARD POLICY C-03: MPLOYMENT OF HE SUPERTNTEHnEKn F SCHOOLS AND PPROVAL TO DELETEi OARD POLICY C-04
UPERINTENDENTS
ONTRACT AND -06: EVALUATION IF SUPERINTENDENT
IRST READING OF EW BOARD POLICY -26: PREVENTATIVE AINTENANCE
3.
First reading of Board policy C-03; SUPERINTENDENT'S -JOB DESCRIPTION EMPLOYMENT OF THE SUPERINTENDENT OF SCHOOLS, and approval to delete Board policies C-04; SUPERINTENDENT'S CONTRACT and C-06; EVALUATION OF SUPERINTENDENT, as shown on the following (Tammy Carter) pages <
DISCUSSION Mrs. Silver said she understood that the Board president, not the superintendent, called meetings and placed items on the agenda. Ms. Carter stated that the policy was different than what the Board actually practiced because the Board president and superintendent met together to approve agenda items. She noted that she could alter the policy to reflect the Board's current practice. Mr. Bogle suggested that the policy be amended to read "With the approval of the Board president, the superintendent shall be responsible for calling meetings and placing items on agendas in accordance with the requirements of this policy". Mrs. Silver stated that this policy referred to meetings regarding the superintendent's contract. Ms. Carter noted that was what the policy is regarding; however, she still felt it should be amended to clarify the language.
First reading of new Board policy E-26; PREVENTIVE MAINTENANCE, as shown on the following pages. (Terry Wolfe/Tammy Carter)
DISCUSSION Mrs. Silver asked if this policy was addressing the training plan that Dr. Moore had presented to the Board. Dr. Crawford pointed out that the new policy was a request of a Board member in offering a better program for preventive maintenance. Mrs. Silver noted that policy F-02 did not refer to providing training for these employees. Dr. Moore stated that policy F-02 was a brief review of the proposal that was presented to the Board. He explained that if more detail was needed, it could be presented. Mrs. Silver asked if Policy F-02 was being changed to support Policy E-26. Dr. Moore responded that F-02 was the maintenance training program.
Dr. Crawford pointed out that F-02 would complement E-26. Mr. Yeargain asked if there was a policy addressing preventative maintenance. Dr. Crawford responded that there was not a policy addressing preventative 50
879
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-13 BOARD MEMBER COMMENTS/BUSINESS (Continued)
maintenance. Mr. Yeargain stated that the district needed a policy for preventative maintenance. Mr. Carter said that a large district, like Oklahoma City, needed a maintenance program. He also noted that the district needed new busses.
5.
First reading of Board policy F-02; FACILITY CONSTRUCTION/ RENOVATION/REPAIRS, as shown on the following pages. (Terry Wolfe/Tammy Carter)
DISCUSSION
FIRST READING OF BOARD POLICY F-02 FACILITY CONSTRUCTION/ RENOVATION/ REPAIRS
Dr. Moore said that Policy F-02 R-1 was the policy replacing the previous F-02 involving the BAT training. Mr. Walker asked that the maintenance oriented training program be part of the. regulation attached to Policy F-02. Dr. Moore responded that the intent was to make F-02 R-1 a regulation. Mr. Yeargain asked if 2 years, or equivalent to an associate degree, was required to receive a certificate in any area, plummers, pipe-fitters, etc. Dr. Moore responded that it would depend on the coursework and how an individual would progress through the training program. Mr. Yeargain asked if the BAT agreement was a fouryear program. Dr. Moore responded that four years was correct for most of the areas. Mr. Yeargain asked if the district was cutting the program in half. He pointed out the regulations were not as strengous and inquired about the cost of this program. Dr. Moore responded that the cost would depend on the number of individuals included in the training, and the needs of the district relating to the various crafts. Mr. Yeargain asked about the cost of the BAT program when it was in place in the district. Dr. Moore stated he did not have the information. Mr. Yeargain asked if most of the cost was employee training from BAT employees. Dr. Moore responded it was employee training and cost of some materials for those individuals.
6.
First reading of Board policy G-28; PROFESSIONAL DEVELOPMENT, shown on the followincr pages. (Tammy Carter)
as
DISCUSSION
TRST READING OF BOARD POLICY G-28 PROFESSIONAL JEVELOPMENT
Mr. Carter asked for the explanation on why the word 1 patron was deleted from Policy G-28 to add 2 parents/guardians. Some Board members would say that we serve the parents and guardians and some would say we serve the patrons of the district. Dr. Sconzo responded that these changes would be consistent to what was submitted to the state, and approved by the Board, as our new four-year professional development plan. Therefore, the language was changed to read 2 parents/ guardians. Mr. Bogle stated that the district was trying ensure that the policy was consistent with the plan submitted to the department of education.
7.
Recommend approval of recommended revisions to Board policy 1-52; MAGNET SCHOOLS/PROGRAM, as shown on the following pages. (Guy Sconzo/Tammy Carter)
MOTION; SECOND:
Mr. Carter Mrs. Silver
MOVE TO APPROVE RECOMMENDED REVISIONS SCHOOLS/PROGRAMS.
TO BOARD POLICY
ROLL CALL
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
MOTION CARRIED 7-0
51
1-52;
aye aye aye
MAGNET
R. #345 MOVE FOR APPROVAI OF RECOMMENDED REVISIONS TO BOARD POLICY 1-52 MAGNET SCHOOLS/ PROGRAMS
f
880
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
'L.
M-14 BOARD MEMBER COMMENTS/BUSINESS (Continued) DISCUSSION Mrs. Silver said several patrons had commented that the policy was a change for the positive. Mr. Carter stated that in Policy 1-52, the first sentence referred to one student and later in the sentence referred to their background characteristics. Dr. Sconzo responded that the policy should read his/her background characteristics.
Comments
Mrs. Silver said that she had recently attended the Delegate Assembly for the State School Boards Association. At the assembly, Mrs. Puckett, was voted as the second representative for the Oklahoma City Public Schools. She noted that the legislative goals were passed for OSSBA. Mrs. Parks said that this was the first time she did not attend the Delegate Assembly since becoming a Board member. However, she had attended the OKCMABSE. At the Teacherama, a set of books was presented to one of the elementary schools. This program assisted teachers and others in the teaching profession. Also, she stated that her sorority had sponsored the legislature, and she had the opportunity to speak to some of the students attending the legislature. She pointed out that a program everyone could be proud of would develop when the community worked together with the school and family. Mr. Walker stated that he was a member of the Oklahoma City Downtown Lions Club. He noted that for the last three years, the Lions Club had participated in the adopt-a-school program. Mark Twain Elementary was the school that was adopted for this year. The Lions Club was in the process of committing $3,000 to purchase books for Mark Twain's Library. As part of a foreign exchange program at Classen School, he had the privilege of having two young ladies from Israel spend a week with his family. This gave his family, and the students from Israel, the opportunity to learn about their different countries.
Mr. Carter stated that his concern was for the lawn care program of the district. He noted that the district needed to look at this program as it was an important issue for neighborhoods. The district should feel pride in its outward appearances, and time and money should be invested to develop a positive image. Mrs. Silver requested that citizen comments be moved so that patrons with children could speak and get home. Mr. Bogle stated that citizen comments would be amended and brought forward after comments.
Mr. Yeargain asked if there had been any offers on the Ross property. Dr. Crawford responded that the district would determine what options the district had with the property. Mr. Bogle expressed appreciation to employees for the contributions made to the overall goals of the district and their families. Mr. Bogle asked if there would be a policy on student fund-raisers, especially with the time change, and withchildren going door-to-door. Dr. Crawford responded that a proposal would be brought to the next Board meeting. Mrs. Parks asked if the students from Oklahoma City University, who were present in the audience, aspired to become teachers. Ms. Headrick responded that she had brought graduate students from the College of Education.
Mr. Bogle stated that his concern was about the enterprise school program that the Board had undertaken. It was a good idea to remind ourselves what initiated this activity. He noted that public education, especially urban public education, came under a great deal of criticism. We need to be responsive in those areas that need improvement and defend ourselves in areas where we are doing well. We need to focus on the mission that we are striving to preform, which is
52
881
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-15
BOARD MEMBER COMMENTS/BUSINESS (Continued) to serve the children, the patrons, and the community in which we live. We are challenging ourselves to be innovative and progressive and to educate our children. By opening any enterprise school, we are trying to open the door to new ideas, and develop models to influence the improvement of other schools. The district should try anything to improve all public schools that serve our students. The new enterprise school could become a model and stimulate competition so others would try to improve their school. He noted that the district was not trying to create private enclaves for special citizens. In the debate about innovative schools and enterprise schools, new language comes in to try to kill innovation. The district had to stay focused on the mission and learn from valid criticism. He discouraged saying "I wouldn't send my children to this school because it is a bad school," because we are trying to improve all of our schools. There are comprehensive middle and high schools with programs to improve the district.
Mr. Bogle commented on the criticism of private schools. He noted that statements such as "if I wanted my child to go to a racially exclusive school, I would put them into a private school" was polarizing language which was not needed in our community. All tax-payers help pay for the public schools. Some patrons who are helping pay for our schools are also paying tuition in their own private schools. His appeal was to find language that did not divide but brought us together. He noted that regarding postponing the vote, an earlier legal review would have been helpful. However, the district was now reviewing the proposal and was going to put the program back on course. He encouraged the district not to view this as a road-block to progress. The Board would stay on task and keep the vision that if our schools continue to decline, we all lose. Mrs. Parks commented that a tragedy had struck the community over the weekend. The district had lost two students at Spencer Elementary School. Also, one of the Chapter I directors, Mrs. J. Lang, had lost a husband, and Mr. Vrooman had lost his father. She hoped that the Board would send sympathy letters to these families.
Mrs. Yeargain requested information concerning the lease or rental arrangements for the enterprise schools at Burbank and Sunset. Dr. Crawford responded that this information would be provided soon to the Board.
53
882
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-16
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
11-7-97 POLICY:
B-20
OKLAHOMA CITY PUBLIC SCHOOLS
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
BOARD MEETING ORDER OF BUSINESS
At the regularly scheduled monthly business meeting of the Board,
the following order will be used unless modified beforehand and printed in the agenda: CALL TO ORDER
ROLL CALL
EXECUTIVE SESSION INVOCATION - PLEDGE OF ALLEGIANCE R€>L-L-CAL-L
INTRODUCTION OF VISITORS
BOARD RECOGNITIONS CITIZENS' COMMENTS
CONSENT AGENDA
1.
Approval of Minutes
2.
Legal Report
3.
Treasurer's Report
54.
Purchasing and General Business
■4-5.
Personnel, Payroll and Encumbrances
MINUTES OF PRE-V-ieUS-54E-E-TLNG-(-5) BOARD RECOGNITIONS
34
54
1 of 2
883
MINUTES OF THE REGULAR MEETING OP NOVEMBER 17, 1997
M-17 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
CITIZENS' COMMENTS' BO7\RD MEMBER COMMENTS/BUSINESS
LEGAL R-EFORT
TREASURER'S RE-PQRT SUPERINTENDENT'S REPORT
PURCHASING AND GENERAL BUSINESS-
PERSONNEL, PAYROLL -AND ENCUI4DRANCES EDUCATION REPORT (WHEN SCHEDULED)
UNFINISHED BUSINESS
*NEW BUSINESS CITIZENS' COMMENTS,
(continued,
if needed)
BOARD MEMBER COMMENTS EXECUTIVE SESSION, continued,
if needed
TkDJOURNMENT
The
agenda may be reorganized at any meeting by a vote
of
the
majority of the Board. *"New business" is any matter not known about or which could not have been reasonably foreseen prior to the time of posting the agenda.
35
55
2 of 2 (B-20)
884
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-18
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
11-6-97 POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
C-03
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
8-16-90
GUPERINT-ENDENT'G JOB DESCRIPTION
EMPLOYMENT OF THE SUPERINTENDENT OF SCHOOLS
TITLEr
Superintendent -of Oklahoma City Public Schools
QUALIFICATIONS:
Ir-;------ Posses-----a—valid—Oklahoma—superintendent' a certificate; ■ -2-:------ Doctorate in education—(preferred) ; G-r
Experience—in—administration—at—both—the school—and central—office—levels,—preferably in a metropolitan school system;
•4-;------ Experience in working in a racially integrated school system;—and 5-;------ Work and/or experience in the following areas: curriculum--------and-------- instruction,---- business management,—school—finance,—staff personnel, pupil personnel,—buildinge- -and grounds,—public relations—and—communications with—parents, ■ media and community groups-,' organi-zations of a
school system,—and negotiations’.
ATTRIBUTES:
i-;------ Personal qualities in ‘keeping--with the mores of the community; ■2":----- Ability—to—deal—with—abstract—ideas—and complicated formulas; 6-;------ Ability and willingness -tn-make and implement difficult decisions;
4^------ Ability to plan short and lomg' range; 5-:------ Ability to communicate effectively;
■&-.-- Commitment-to an integrated society and equity within the school system; •7-;------ Ability to discover and promote leadership in others;—and G”:------ Ability to get results.
36
56
1 Of 7
885
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-19 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
REPOR-TS-TQ-r
Board of Education
JOB GOTkL:
Provide—leadership—in—deveiopinrg—and maintaining the best possible educational-programs and services for students.—Establish excellence as the district strives—to—become—a—nationally—recognized—model urban school system.
SPECIFIC TA3K3-r •ii-----Improve student achievement;
Select,—reassrgrr;—transfer,—direct?—supervise,—and evaluate the activities of the members of the superintendent's cabinet and indirectly all personnel-;—and' when necessary,—terminate personnel; Develop with members—cf—the—staff goals—and objectives—for their divisions,—departments and for all schools;
Prepare the-agenda for Board Meetings^
Make—available—information—required—by—Board—members—tc properly function as a member;Direct—the—preparation—and—implementation—cf—the—school system's budget;
Prepare—reports—regarding—the—operation—of—the—schooldistrict; -8-;---- Represent the school system;
-9-.—Manage the affairs of the school system; i-0-:—Apply—sound—education—theory—and—effective—and—prudent managements judgment in accordance with the policies of the Board of Education,—regulations—of—the—Stafe—Department—of Education and state and federal statutes and regulationsv •Hn—Have the abil-ity to communicate orally,—in written.form and through the various--news medi-a-,-
±2-.-- Possess skills in"-working with staff,—with students,—parents, and patrons—at all—levels; 13-;—Have the ability to effectively organize time and energy;
37
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2 of 7 (C-03)
886
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
k=
M-20 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
±4-;—Evaluate—the—ef fecti-veness—of—employees,—the—instructional program,—school—system operations,—and—the—effectiveness—of the organization;—and
±5-:-----Implement policies and actions approved' by the Board.
REd-PQNSIDILITIEG; I-;—Re-cognize students,—staff,—parents,—patrons,—and others—fon exemplary-- performance-----on-—outstanding-- contributions----- to accomplishment of the goals of the distriotr —2-;---- Direct the deve-lopment of policies for—approval by-the Board and—have—the—authority—to—delegate—responsibilities—to subordinates as he/she may-deem—appropriate; 6-:—Attend formal meetings of "the Board of Education and shall take- part in all deliberations,—howevenT—shali-net have a-vot-e on—the—Board's—decisions,—and—actively—support—the—final-
decision;
-4-;---- Supervise—a±i—administrative—s-taff—including—the—various negotiations'—teams;
-5-.-- Participate—in—civic—and—community—organizations—such—as-r Junior Achievement,—Boy Scouts—of America,—Omnip-i-ex;—Shata Fair-- Board,-- Arts-- Council----- of----- Oklahoma-- City,--- Rotary International7-- Chamber-----of-----Commerce;---Oklahoma----- Heritage Association,—Parent/Teacher■Associatiohs,—Oklahoma City Public School Foundation,—etc.;
Participahe—in national—educational—organizations—such—asn American Association of School Administrators, Association of Large------ City and------ Curricu-lum--- Development; Supervision Council — for — Urban — Boards — of — Education, Superintendents-; National School -Boards Association,—etc.
Participate in local/state educational organizations such-mas :• State Superintendent's Advisory C-ouncil;—Okiahoma Commission ■for—Future—Educational—Leadership,—County—Superintendent's Advisory, Oklahoma Association for Supervision and Curricu-lum Development,—Oklahoma State■ Schocd. Board Assooiation,—etc-.;
38
58
3 Of 7 (C-03)
887
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-21 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
Attend—various—functions,—meetings—and—receptions—ars—a representative- of the—school—system for—agencies—such as—theUrban—League—^crf—Greater—Q-klahoma—Ci-ty,-- Oklahoma City Beautiful,—Children^ s Medical—Research—Foundation,—Oklahoma City—Zoological—Society,—Oklahoma—dlty—Community—Co-llege, Oklahoma—Alliance—Against—Drugs,—Oklahoma—Foundshion—fcrr Educational Excellence-?.Academy for State Goals,—ehcy
-As-sume-responsibilityfor serving as -a professional—advisor for the - Board- and shal-1-keep the Board informed on trends in education—on—the—local,—state,—and—national—levels-.-The superintendent—shall prepare an annual report-which is to be released on or--before his/her-evaluation; -10-;-----Function—as—the—chief—execut-ive—officer—of—the—Board—of Education,—the administrative•head of the-school system,—and the chief•educational - officer;—and kh—Continue to be- informed of educational"-thought and practices by—study,-- vrs-iting—other—school—systems,-- attendance—ah educational conferences,—and by other appropriate means.
TERMS OF EMPLOYMENT:
To- be -mutnally agreed upon by the Board of-Education and the- Superintendent.
SALARY RAIJGE:
To be mutually—agreed upon by—the Board of—Education and the-Superintendent.
Reviewed byr
Reviewed by:
Reviewed byr
Date
-Superintendent
-President of the Board
Date:
Date:
Executive Director, -Personnel Services
39
59
4 of 7 (C-03)
â– f
888
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-22
c=
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
The Board of Education shall address all matters relating to the
employment of the Superintendent of forth the procedures
Schools.
This policy
the Board and Superintendent
shall
sets
follow
regarding the Superintendent's employment. 1.
EVALUATION OF THE SUPERINTENDENT'S JOB PERFORMANCE At a meeting in each January,
the Board shall evaluate the
performance of the Superintendent. evaluation
form
previously
adopted
Superintendent for the evaluation. evaluation form,
The Board shall use the
by
the
and
Board
Besides completing the
the Board may adopt such other findings or
recommendations as it deems appropriate.
If practicable,
the
Board shall call a special meeting for this purpose.
ESTABLISHING EXPECTATIONS FOR FOLLOWING FISCAL YEAR At a meeting in each January,
the Board shall establish any
specific expectations it has for the superintendent during the
following fiscal year.
Such expectations would be beyond the
general responsibilities of the position of Superintendent of
Schools and the requirements set forth in the Superintendent's
job description.
At the same meeting, the Board shall review
the Superintendent's job description and decide if it should
40
60
5 of 7 (C-03)
889
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-23
BOARD MEMBER COMMENTS/BUSINESS
make any revisions
event
the â– Board
description, fiscal year.
it
(Continued)
for the
does
shall
following fiscal
not
any
make
remain
changes
effect
in
year.
for
In the
to
the
the
job
following
a special meeting of the Board
If practicable,
shall be called for these purposes. CONSIDERATION OF EXTENDING TERM OF EMPLOYMENT
At
the
first
consider
meeting
extending
in
February,
each
term
the
of
the
Board
employment
shall
the
of
Superintendent for one or more fiscal years, not to exceed any limitations imposed by law.
In the event such consideration
is for the following fiscal year.
the Board shall not take
action to not extend employment until after it has afforded
the Superintendent such due process required by law. 4.
CONSIDERATION OF COMPENSATION AND BENEFITS At
the
meeting
first
in
each
February,
the
Board
shall
consider the Superintendent's compensation and benefits for the following fiscal year.
7VDOPTION OF EVALUATION FORM
At the first meeting of the Board in each July or before, Board
shall
adopt
Superintendent.
The
a
form
for
Board
will
receiving recommendations, if any.
41
61
the take
evaluation such
of
action
the
the
after
from the Superintendent as
6 of 7 (C-03)
890
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-24
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
to the appropriateness of the form.
does
not
evaluation
adopt
form
an
evaluation
for
used
the
form
In the event the Board at
preceding
such
the
meeting,
fiscal
year
shall
remain in effect. 6.
SUPERINTENDENT'S REPORT TO BOARD
At a meeting in each December, the Superintendent shall report to the Board on. the status of any expectations received from
the Board the prior
goals
for
the
January,
current
fiscal
the
status
year,
and
of
the District's
any other matters
relating to the Superintendent's performance of duties
and
responsibilities. The time limits set forth in this policy are directory in nature
and,
in the event circumstances preclude action on or before the
times provided, the Board and Superintendent shall make good faith
efforts to take action as soon as possible. shall be responsible
for
The Superintendent
calling meetings and placing items
agendas in accordance with the requirements of this policy.
on
To the
extent provided by law and unless otherwise directed by the Board, it shall conduct the matters set forth above in executive session.
42
62
7 of 7 (C-03)
891
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-25'
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
11-5-97 POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
C-04
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED: 7-15-91
"Establishing Excellence"
SUPERINTENDENT'S CONTRACT RECOMMEND DELETION OF THIS POLICY
The Board, upon the selection of a candidate or upon reappointment
of
the
incumbent
superintendent,
shall
endeavor
secure
to
the
dignity of position and the freedom of leadership appropriate to
the
responsibilities of
contractual agreement.
the
superintendent
through
an
explicit
Such contract shall meet the requirements
of Oklahoma law and the regulations of the State Board of Education
and
shall
protect
the
of
rights
both
the
Board
and
the
superintendent.
The Board and the superintendent shall recognize that while the Board is a policy-making body, the execution of policy is properly delegated to employed professional administrators. The salary and benefits of the superintendent will be determined at
the
time of appointment or reappointment if possible;
otherwise
salary and benefits shall be determined prior to the effective date of the contract.
Benefits and working conditions shall be at least
equal to those granted other staff members.
43
63
1 of 2
892
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
L_
M-26 â–
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
The Board expects the superintendent to devote full attention and energy to the cohcerris of the district.
be engaged in any other
The superintendent may not
employment nor in long-term consulting
assignments which detract from the superintendent's duties. Board,
however,
recognizes
superintendent's
the
The
obligation
to
contribute to the profession of school administration and to the
The superintendent, has Board
cause of public education generally. approval
to
undertake
occasional
limited
consultative
work
in
accordance with the provisions of the superintendent's contract.
44
2 of 2 (C-04)
64
893
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-27 BOARD MEMBER COMMENTS/BUSINESS
(Continued) 11-5-97
OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
C-06
ADOPTED:
7-8-75
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
REVISED:
5-17-93
EVALUATION OF SUPERINTENDENT RECC»dMEND DELETION OF THIS POLICY
The purpose of the evaluation process
is the assessment of the
effectiveness of the Board and the superintendent in meeting the
needs of the district.
Evaluation shall be conducted by the Board examining the working relationships between the Board and the superintendent.
Areas to be evaluated include:
1.
Relationship with the Board
2.
Personal Qualities
3.
Administration
4.
Instruction
5.
Relationship with the Staff
6.
Relationship with the Community
7.
Financial Affairs
In preparation for the superintendent's evaluation, two reports and one evaluation reporting form are to be developed and prepared. The two reports are the superintendent's first quarter summary and the superintendent's annual report to the Board.
reporting
form
is
to
be
jointly
developed
by
The evaluation the
Board
and
superintendent for use in the ensuing year.
1 of 3
45
65
894
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-28
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
The process for the superintendent's evaluation may be as follows: A.
In preparation for the formal evaluation,
on or before
September 1st, the Board and superintendent shall jointly
develop
and/or
amend
the
superintendent's
evaluation
instrument. B.
The superintendent will present a first quarter summary report during a Board meeting no later than mid-November. After this presentation, Board members will discuss the
report
and
other
matters
interest
of
with
the
devoted
to
superintendent. C.
In
preparation
for
the
Board
meeting
discussion of employment of the superintendent,
he/she
The report will include
shall prepare an annual report.
a report on the progress made towards accomplishing the superintendent's/Board's stated goals.
D.
The Board shall conduct a meeting in executive session
for the purpose of discussing
with the superintendent
his/her
employment.
consider the year.
This
At
this
setting of may
be
session
compensation
determined
by
the
for
Board
Board will
the
ensuing
actions
the
previous July regarding renewal of the superintendent's
contract.
The meeting shall be conducted during the last
half of the school year, but not later than May 30th.
46
66
2 of 3 (C-06)
895
M-29
E.
If after the Board meeting cited in paragraph
(D),
the
Board-of Education desires to renew the superintendent's
contract for the next year, on
or
after
appropriate school year,
July
year.
and
1,
For
the
the Board shall take action
prior
to
contract
July for
30
the
the
1993-94
the Board shall- take action to renew the
superintendent's contract on or after January 1,
prior to January 30,
Legal References
of
1993 and
1993.
Oklahoma Statutes 70 ยง6-101 Oklahoma Statutes 70 ยง6-102.2(6) Attorney General Opinion (Aug. 27, 1987)
47
67
3 of 3 (C-06)
'S
z
896
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-3 0 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
11-6-97
• OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
(NEW)
E-26
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED:
REVISED:
PREVENTIVE MAINTENANCE RECOMMENDED NSV? POLICY The Board recognizes that proper maintenance is necessary to keep
the District's vehicles, equipment, buildings and grounds in proper operating order and to function most economically. this
goal,
the
Board
directs
the
Superintendent
written plan for preventive maintenance.
To accomplish
to
develop
a
The purpose of preventive
maintenance is to properly treat applicable components and systems to extend their life and usefulness to the most economical extent.
Treatment of these components and systems shall include methods toprotect them from damage due to age, exposure to the environment, wear, and vandalism.
48
68
897
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-31 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
10-27-97 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
F-02
900 NORTH KLEIN, OKIAliOMA CITY, OK 73106
ADOPTED: 1-16-84
"Establishing Excellence"
REVISED:
FACILITY CONSTRUCTION/RENOVATION/REPAIRS
It
is
the Board's intent
certification
of
new
constructing facilities
facilities.
or
to
craft-sirten
facilities,
replacing
it relates
follow the law as
craf tspersons
working
equipment
and
on
responsible existing
materials
in
to
for
district
district
Therefore, only craftsmen craftspersons who meet the
certification requirements outlined in Federal and State law will be
utilized
to
work
on
District
construction
or
maintenance
projects. The
superintendent shall
implement the procedures necessary to
assure that all cra-ftsmen hired craftspersons employed to work on
district construction or maintenance projects meet the necessary
legal requirements.
The superintendent is directed to establish
regulations to implement a maintenance oriented training program.
49
69
898
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-32
t= b
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
10-24-97 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
G-28
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
5“5=95
PROFESSIONAL DEVELOPMENT The Board recognizes the need for and supports the concept of a
comprehensive and continuing professional development program.
The
major purpose of the program is to increase the effectiveness of
all persons who contribute toward the attainment of the goals and objectives of the district.
The program also will provide
for
career, personal, and organizational development through training and educational activities. Certified employees must obtain a total of eighty (80) points per five year cycle, with a minimum of fifteen (15) points of training
per
yearr effective—the—1-995-9£—school—year.
If - a minimum of
eighty (80) points is earned prior to the end of a five-year cycle,
then the employee only needs to obtain ten (10) points per year. All support personnel must obtain a minimum of ten
(10) hours of
training annually. Annually,
the
Board shall
establish
a professional development
committee to accomplish the purposes set out above.
50
70
1 of 4
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-33
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
Professional Development Advisory Committee Members
The appointment'of committee members shall be consistent with the Staff Involvement in Decision Making policy and the Human Relations
policy to ensure the appropriate balance, race,
gender,
job
organizational
category,
as to
where possible,
level,
curricular
subject matter, as well as geographic location.
*MEMBERSHIP, NUMBER & CATEGORY
NOMINATOR
Director of Professional Development and Leadership Training **(ex-officio)
Superintendent
Bargaining agent representing certified personnel
11 members of the teacher bargaining unit
Bargaining agent representing support personnel
2 support, non-administrative Representatives
Professional organization representing building administrators
4 building administrators
Board of Education
1 patron 2 parents/guardians
Educational Services Division Assistant Superintendent
•2- 1_ Central Office Administrators1 professional/technical staff
Director of Professional Development
Higher Education Representative (ex-officio) State Department Representative (ex-officio)
*Subject to Board of Education Approval. **Ex-officio members are non-voting members
51
71
2 of 4 (G-28)
900
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
u
M-34 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
DUTIES OF THE COMMITTEE
1.
Annually
guidelines
the
review
for
the
professional
development plan established by the State Department of Education
and
make
recommendations
to
Board
the
of
Education for the implementation of the plan; 2.
Annually review the identified needs to determine whether
an additional needs assessment should be conducted; 3.
Annually identify and submit professional development resources and activities to the Director of Professional
Development in a timely fashion for the presentation to the Board of Education on or before April 1;
4.
Annually
submit
a
professional
development
budget
proposal to the Director of Professional Development in
a
timely
fashion
for
presentation
to
the
Board
of
Education on or before April 1; 5.
Once every four
(4)
years the Professional Development
Advisory Committee's duties in designing the professional
development plan include the following: a.
Develop and recommend to the Board of Education a
professional development point
system to
account
for all staff professional development activities;
52
72
of 4 {G-28)
3
901
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-35
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
plan and write the professional development plan to
be submitted to the Board of Education once every
four
(4)
years beginning with—the 1907-00—school
year as provided by law. make
recommendations
regarding
the
to
the
evaluation
of
Board the
of
Education
professional
development program.
Cross Reference: Legal Reference:
A-03,
I-IO
Oklahoma Statutes 70 §6-150, et seq.
53
73
4 Of 4 (G-28)
f
902
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-36 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
10-24-97 • A
OKLAHOMA CITY PUBLIC SCHOOLS
A
90“ north
POLKTi-.
(NEW)
1-52
KLEIN, OKIAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED:
REVISED:
MAGNET SCHOOLS/PROGRAMS
The Oklahoma City Board of Education provides quality educational
opportunities for every student's individual success regardless of
their
The
characteristics.
background
of
Board
Education
encourages all parents to play an active role in their children's
education by providing parents and students increased educational
choices in the public schools.
The Board of Education provides
educational programs which promote an understanding of diversity and the positive tenets of our democracy so that Students may be ■
successful citizens in our pluralistic society. City
Public
Schools,
diversity
is
gender, racial or ethnic background,
unique language needs educational needs. will
be
given
or
abilities,
broadly
In the Oklahoma
defined
to
include;
socioeconomic circumstances,
and exceptional or
special
To the extent reasonably possible, all children
an
equitable
opportunity
to
attend
magnet
schools/programs.
The
Oklahoma
programs
as
City Board one
tool
for
of
Education
supports
achieving these goals,
magnet
schools/
because magnet
schools/programs: 1 of 2
54
74
903
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-37
BOARD MEMBER COMMENTS/BUSINESS
1.
(Continued)
Promote educational excellence and offer students with
talents
different --interests,
and
aptitudes
distinct
choices that may enhance their educational success. 2.
Develop innovative instructional practices and promote
systemic reform. 3.
Promote
diversity
within
limited to the prevention,
schools,
including
but
not
reduction or elimination of
minority group isolation.
55
75
2 of 2 (1-52)
r
904
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
BOARD
MEMBER
CITIZEN S'
(Continued)
COMMENTS/BUSINESS
COMMENTS
Dr. Janet Barresi stated that she had been working with Dr. Sconzo since the last regular Board meeting to clarify all the questions that were posed that night. The budget would be reworked in order to satisfy all concerns that the Board had. It was important to be as thorough as possible in venturing into this innovative approach to education. The desire of the enterprise school was in providing the best in educational opportunities for all children.
Terry Harris noted that the academy test scores at John Marshall High School were 8 0 percent or higher. He stated that the school was donated five llamas for the children interested in becoming veterinarians. Over $25,000 in grants had been obtained for the Academy instructors. He noted that every other Friday there is a program called Drop and Read in which students, faculty, and staff drop everything and read for fifteen minutes. This program had greatly improved reading.
Susan Caswell said that she was on the Board of Directors for the Parents For A New Middle School committee. She noted that a survey had been taken and 8 0 percent of the responses from parents stated that they would not send their children to Oklahoma City Public School beyond fifth grade. These parents would move out of the district if the enterprise school is not voted in. By voting on this enterprise school, she believed that more children would be brought into the district. Demographic and census information which would be provided to the Board showing that of the six feeder schools, there was very minimal growth in those areas. In looking at the goals and mission statements for this school, it was clear that any child that came into the school would achieve the best education he or she could. On the proposal and application that was presented, it was stated that the enterprise school would hire certified teachers, and use adjunct teachers but require them to get their certification by their fifth year of teaching. She believed that the enterprise school would have a positive reflection on the whole district. MR. BOGLE CALLED FOR A RECESS AT 9:04 P.M. AND THE MEETING RECONVENED AT 9:15 P.M. IV. PERSONNEL, PAYROLL, AND ENCUMBRANCES
Approval of items la, lb, and Ic as listed below. (Dr. Vern Moore, Mr. Belphry Dean) Approval to issue 1997-98 purchase orders to encumber the following payroll for December 1997.
7\MOUNT
P.O. NO.
FUND
OCAS CODE
9820021
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND FEDERAL FUNDS SALARY
8-11-000-5300-100
$9, 750,000.00
8-21-000-5300-100
$
275,000.00
8-22-000-5300-100 SALARY 8-23-000-5300-100
$
550,000.00
$
750,000.00
9820022 9820023
9820024 b.
Approval for ratification of October 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows: 1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary
76
$ 9,181,507.65 $ 188,311.00 $ 493,263.03 $
690,769.82
905
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-39
PERSONNEL, PAYROLL, AND ENCUMBRANCES
Approval of Personnel following pages.
c.
and
Encumbrances
as
listed
on
the
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the district by the Superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, and retirements be approved as listed. According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report.
Encumbrances
Approval of encumbrances as listed in the agenda for purchase orders (11-9806340 through - 23-9806971) written during the period 10/28/1997 through 11/10/1997. (NOTE: Copies will be maintained on file in the Office of the Clerk for five years as authorized by Oklahoma Statutes, 1991, Title 70, Section 5-122.) The following three digits represent fiscal year and fund for all expenditures. Other numbers listed in account codes represent subaccounts for each operational unit.
511 521 522 523 531
-
General Fund Building Fund Child Nutrition Services External Funding 1993-1994 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9806340 to 9806922 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws.
Konrad VdhDerBurg Internal Auditor
77
November 11, 1997 Date
x
906
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
M-40
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
EFFECTIVE SCHEDULE
SITE/ ASSIGNMENT
NAME
DATE
STEP/LANE
PROFESSIOMAL-TECBNZ CAL:
Russell Clay
Cammey Dotson
Mary Hardgrove
Gilbert Johnson Anthony Robinson
Lee Steward
About Face Academy Drill Instmctor
ANNUAL SALARY HOURLY RATE
10/20/97
435/00
11/03/97
435/00
13.00
11/03/97
435/000
14.75
10/01/97
435/00
13.00
10/27/97
435/00
13.00
10/24/97
435/00
13.00
Even Start Program Parent Facilitator
10/28/97
735/04
$21,473.00
Even Start Program Parent Facilitator
10/27/97
735/01
19,651.00
Even Start Program Parent Facilitator
11/03/97
735/05
22,117.00
Hoover .5 LD Teacher
10/27/97
03/03/BA
$12,180.00
11/03/97
01/03/BA
23,170.00
U.S. Grant ISS Teacher
10/13/97
01/03/BA
23.170.00
Prairie Queen 3rd Grade Teacher
10/27/97
01/03/BA
23,170.00
Emerson-Prevent Intervention Program Drill Instructor
Wilson Adjunct Drama Inst
About Face Academy Drill Instructor Emerson-Prevent Intervention Program Drill Instructor
Emerson-Prevent Intervention Program Drill Instructor
$13.00
PROFESSIONAL-TECHNK !AL:
Kelly Jones
Terri Maroney Chris Rushton
CERTIFIED: Marilynn Coates Michelle Coffee
Tom Cornish Colleen Gonshor
Shidler 1st Grade Teacher
10
78
907
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-41
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE
SITE/ ASSIGNMENT
DATE
STEP/LANE
ANNUAL SALARY
CERTIFIED: oont'd
Renee Gorny
Thuy Nguyen
Kimberlie Osmond
LaTonna Price Becky Schultz Patricia Thompson CLERICAL:
Irene Aguilar
Debra Burris
Jenny Capps Ollie Crenshaw Tina Flores Alma Garcia
Lynzetta Jones Cacina Lane
Cindy Mize
Adams 1st Grade Teacher
10/27/97
01/04/MA
$24,405.00
Buchanan ESL/Bilingual Teacher
10/27/97
01/03/BA
23,170.00
10/27/97
01/03/BA
23,170.00
11/03/97
06/04/BA+
26,925.00
Bodine 3rd Grade Teacher
10/27/97
01/03/BA
23,170.00
Health Services School Nurse
11/24/97
01/03/ND
23,170.00
Hillcrest CSA
10/24/97
101/01
$ 8,080.00
Polk Principal Secretary
10/31/97
125/01
9,373.00
Coolidge CSA
10/20/97
101/01
7,813.00
Lafayette CSA
10/22/97
101/01
7,813.00
Hoover .5 Counselor Assistant/.5 Clerk
10/30/97
120/130/01
8,585.00
Columbus Bilingual Assistant
10/27/97
103/01
8,021.00
10/29/97
101/01
7,813.00
Jefferson 10/30/97 Special Ed Assistant
103/01
8,021.00
Lafayette CSA
101/01
7,813.00
Polk 3rd Grade Teacher
Media Services Media Specialist
Dewey CSA
10/27/97
11
79
908
MINUTES OF THE REGULAR MEETING OP NOVEMBER 17, 1997
M-42 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
CLBRiCAli: coat'd
EFFECTIVE SCHEDULE
SITE/ ASSIGNMENT
DATE
STEP/LANE
ANNUAL SALARY
10/29/97
101/01
$ 3,906.50
Professional Development Bilingual Education Secretary
11/03/97
165/01
12,157.00
Kernel1 Shabazz
Spencer Computer Lab Assistant
10/27/97
101/01
7,813.00
Tamara Sigle
Rancho .5 CSA
10/20/97
101/05
4,226.50
Payroll CNS Payroll Clerk
11/03/97
162/13
14,862.00
Heronvllle Media Assistant
10/23/97
110/01
8,006.00
Lafayette Media Assistant
10/27/97
110/01
8,006.00
Hayes CSA
10/27/97
101/01
7,813.00
Shields Heights CSA
10/30/97
101/01
7,813.00
Harvey Anderson
Prairie Queen Custodial Worker
10/23/97
160/01
$10,302.00
Beverly Johnson
Dewey Custodial Worker
10/21/97
160/01
10,320.00
Bus Driver
10/28/97
105/01
$ 5,850.00
Spencer Robinson
Iraida Salina
Mary Jo Smith
Stacy Walker Charlene Ward
Barbara Whitson
Amy Wilson
Linwood CSA
CUSTODIAL SERVICES:
TRANSPORTATION:
Henry Hunter, Jr. Yulanda Malone
Shirley McGee
Feml Ogunbanwo
Bus Driver Bus Assistant
10/28/97
105/01
10/29/97
104/01
10/24/97
Bus Assistant
12
80
104/01
5,850.00^ 5,050.00 5,050.00
909
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 ” M-43
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE
SITE/ ASSIGNMENT
DATE
STEP/LANE
SALARY
RETURNED FROM LEA5rE or ABSENCE:
CLERICAL:
Chiquita Jackson
Northwest SED Assistant
10/13/97
13
81
101/03
$ 7,921.00
910
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-44
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
EDUCATION:
CLERICAL:
Cynthia French
01/09/98
Dunbar EDK Assistant
MATERNITY:
CHILD NUTRITION SERVICES: Dee Ann Houston
10/23/97
Child Nutrition Traveling Elem Manager
14
82
911
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-45
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
EFFECTIVE
SITE/ ASSIGNMENT
NAME
DATE
ABANDONED POSITIONS
CLERICAL: Russell Coats CUSTODIAL SERVICES: William Anderson
TRANSPORTATION: Rodney Davis
Brenda Logan
Eisenhover
11/05/97
Horace Mann .75 Custodial Worker
10/20/97
Bus Driver
10/28/97
CSA
10/28/97
Bus Driver
EXPIRATION OP EMPLOYMENT PERIOD:
PROFESSIONAL-TECHNICAL: Cecily Welter
Classen Adjunt PE Instructor
10/10/97
Parmelee SED Assistant
10/22/97
NOTICE OP DISMISSAL:
CLERICAL: Tobin Grant
15
83
912
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-46
PERSONNEL AND ENCUMBRANCES (Continued)
kccordi.ng to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAME
PROFESSIOMAL-TECBMICALt
Claudette Robertson
George Schroeder
EFFECTIVE DATE
SITE/ASSIGNMENT
HOURLY RATE INSTRUCTORS
Capitol Hill High/Social Studies Inst.
Southeast/Math Inst.
PROFESSIONAL-TECHNICAL 1
Lisa Clark Brad Pitt
CERTIFIED:
Jerold Cross
Teresa Watson
Special Education Services/OT
CLERICAL:
Rochelle Butler
Gabriela Chavez
CUSTODIAL SERVICES: David Dyson
TRANSPORTATION:
Marilyn Wlllleuas
10/27/97
11/18/97
Budget & Financial Management/ Financial Assistant
11/18/97
John Marshall/Band Director
11/07/97
Prairie Queen/3rd Grade Teacher
10/06/97
Edgemere/Entry Kitchen Assistant
10/20/97
Dunbar/Tltle I Clerk
11/14/97
Douglass/Bilingual Assistant
10/02/97
Custodial Servlces/Rellef Custodian
11/05/97
Bus Driver
11/10/97
CHILD NUTRITION: Carrie Gee
10/31/97
16
84
913
A
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-47
REPORT
SUPERINTENDENT'S 1.
Recommend approval of the 1998-99 Secondary School Course Offering Guides. First presented at the November 3, 1997, Board of Education meeting. (Dr. Guy Sconzo)
MOTION: SECOND;
Mr. Walker Mrs. Silver
MOVE TO APPROVE OF THE 1998-99 SECONDARY SCHOOL COURSE OFFERING GUIDES. FIRST PRESENTED AT THE NOVEMBER 3, 1997, BOARD OF EDUCATION MEETING. ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0 DISCUSSION
Mrs. Silver asked if the district was deleting all the sewing, foods, and nutrition classes in the school vocational department. She believed that these classes were crucial because many children would not learn these skills anywhere else. Dr. Sconzo responded that the state vocational department was dropping some areas and willing to support other areas.
Mrs. Silver stated that by adding credits in English requirements for graduation, students who were in athletics would find it harder to complete'all the extra credits.
2.
High School Redistricting (Dr. George Kimball) • • • •
New Simulations with 97-98 Data Number of Students Affected Transfer Policy/Grandfathering Presentation on Proposed Plan to Patrons of District for Additional Input and Feedback
Dr. Kimball stated that the new simulations were updated to reflect current end-of-quarter 1997-98 data. The computer simulations show very little change in student population from last year. He noted that the numbers reflected less than 30 students in each school. Mr. Walker asked if the numbers shown were current and previous numbers were just projections. Dr. Kimball responded that the previous numbers were simulations taken in account of a student's neighborhood, district boundaries, and if a student had a transfer to a magnet school. Next, he had broken down the number of students at each grade level and school that would be affected by the change in boundaries. Approximately 24 percent, or 1,850 students of the high school population, would be affected by this change. Northeast High School and Douglass would be the most affected high schools. Dr. Kimball said concerning recommendations on transfers, only 1998-99 seniors would be allowed to apply for transfers to remain at their current school. This plan has been called the grandfathering clause. Transportation would not be provided for these students under the grandfathering clause. All other high school students would be required to attend their assigned school unless granted a transfer based on current Board policy and administrative regulations. Dr. Kimball stated that Northeast High School would close as a comprehensive high
85
R. #346 MOVE TO APPROVE 1998-99 SECONDARY SCHOOL COURSE OFFERING GUIDES
914
MINUTES OF THE REGULAR MEETING OP NOVEMBER 17, 1997
M-48 SUPERINTENDENT'S REPORT
fe:
continued
school and re-open as a total magnet school, by application only, for the 1998-99 school year. Only the students accepted into the magnet program would be granted transfers to attend Northeast. Transportation would be provided for students accepted to the Northeast Magnet Program. Dr. Crawford asked for an update on the timeline concerning approval of the plan. Dr. Kimball responded that there were two more town meetings and one more regular Board meeting on December 1, 1997, for further discussion on the transfers and grandfathering issues. The purpose of these meetings were to gather additional input, and could be brought as an action item at the regular Board meeting December 15, 1997.
Mr. Yeargain stated that all the gangs in the south part of Oklahoma City were going to be put into one high school. One district would benefit from this re-districting plan, and another district would be penalized. He asked why the town meetings were scheduled at the administration building instead of Capitol Hill. Dr. Crawford responded that the reason the town meetings were being held at the administrative building was because the district believed it has received all the input from Capitol Hill at the last meetings. Mr. Yeargain stated that he was against gangs running schools; however, we are putting students in these situations. Dr. Crawford stated that the total population of the schools was the main concern. Mr. Yeargain noted that all the bad schools were being grouped together at Capitol Hill. Dr. Crawford said that the "type" of students was not taken into account, the proximity and what was best for neighborhoods was the main reason for the decision. Mr. Carter stated that the dates and location for the town meetings should be posted on the middle and high school marquees. Mr. Walker asked that if the district allowed the grandfathering clause, would there be any special consideration to any student. Dr. Kimball responded that those issues would be determined at the building level. Mr. Walker asked how the grandfathering clause affected the schools if every senior wanted to stay at their current school. Dr. Kimball responded that based on the information and numbers gathered by the simulations, it was apparent that by adding these figures to the totals would give you an approximate difference in student population for that year. Mr. Walker said he noticed there were recommendations for the magnet school at Classen and Northeast, but Southeast was not mentioned. Dr. Kimball responded that Southeast was currently an application only school. The attendance area around Southeast High School was Douglass High School.
Mrs. Parks asked if the survey for Northeast's magnet school was conducted by telephone or forum format. Dr. Sconzo responded that the survey was conducted by forum and by telephone. Fifth and eighth grade student's parents were surveyed by telephone, and town meetings were for any patron. Mrs. Parks asked what provisions would be made for a student who might live across the street from a particular school, but would have to be bused across town. Dr. Sconzo responded that only students residing more than one and a half miles from the school would be provided transportation. Mrs. Parks asked if there would be a provision for students who wanted to go to Northeast and who have a strong desire to take the science curriculum, but did not want to be directly involved in the Bio-Med program. Dr. Sconzo responded that these students would have to apply, and be accepted, in order to go to Northeast. The students would also have to meet certain admission criteria that the school would recommend to the administration.
Mrs. Parks asked how the district would deal with those parents who were not informed of town meetings and not given the opportunity to give input on the new magnet school at Northeast. Dr. Sconzo responded that the next step would be more town meetings on the entire re-districting proposal, providing another opportunity for input. Mrs. Parks asked if the plan is approved and implemented at the start of the 1998-99 school year, and if parents have some major concerns and strongly reject this idea, what would the next step be. Dr. Kimball stated that the proposed plan would not be an action item on the agenda until the Board meeting on December 15, 1997, pending the outcome of the parent and town meetings.
86
915
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997
SUPERINTENDENT'S REPORT
continued
Mr. Bogle stated that the discussion about Douglass and Northeast was based on the doubt that the district would be able to support two comprehensive high schools. This plan was developed to assure the longterm presence of Douglass and Northeast. EDUCATIONAL
EDUCATIONAL REPORT
REPORT
Multimedia as an Instructional Tool
(Dr. Guy Sconzo/Ms. Linda Manaugh)
Dr. Sconzo stated that the educational report dealt with multimedia computer use in our schools. He noted that the district had the hardware capable of producing multimedia materials, but also the software through Superlinks Software. The professional development department had taken advantage of Title II federal funding to make sure that at least one teacher and one student in every school was trained in the use of the Superlinks Software.
Ms. Linda Manaugh, teacher on special assignment, provided training for the professional department. She stated that through Title II funding, the department provided multimedia portfolio training for each elementary and middle school during September through January. Followup training occurred in the schools through the end of the school year. Each student and teacher team was asked to develop a project entitled "Our School." She showed a video, including the various projects created by students and teachers. The original computer generated projects were not intended to be viewed; however, she believed that the video would give an overview of the projects. Teachers were still being assisted in the use of technology as a highly motivating and effective instructional tool. Mrs. Silver asked if any of the projects had been put on the web-site so they would be accessible to everyone. Ms. Manaugh responded that the department was working on a component that would allow them to be put on web-site. Mrs. Silver stated that she had attended a national convention and had found out that it was free for any school to be put on web-site. Mr. Bogle noted that there was an organization. Connect Oklahoma, that was working with public schools to set up web-sites. Ms. Manaugh said that Classen and Nichols Hills already had a web-site.
Mr. Bogle noted that it might be a good idea to move the educational report to the first part of the Board meeting so more patrons could benefit from the report. With the program being so far down on the agenda, many patrons leave before time for the educational report.
5.
Remarks
UNFINISHED
BUSINESS
(NONE)
NEW
BUSINESS
(NONE)
BOARD
M E M B E R S'
COMMENTS
Mrs. Silver stated that she was concerned that the document for a new middle school had been sent for legal review at this stage. She believed that the document should have been written into contract form and then sent to legal review. Dr. Crawford stated that the plan was for the Board to consider the application, then, if approved, to take it to legal counsel to be approved. Dr. Sconzo noted that the district
87
BOARD MEMBERS COMMENTS
916
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-50
BOARD MEMBERS' COMMENTS
continued
had provided a packet of materials to legal counsel which included proposals from the parents, Board policies and regulations, and any documentation about the enterprise school. Mrs. Silver said if it was possible, that recommendation could come back for a change in the policy. Dr. Crawford responded that there could be some change necessary in the policy; however, the district seemed to be on solid ground. This proposal is unique because we have to take care of our guidelines and the state's guidelines. Mrs. Silver noted that she had been asked by Ms. Ann Bryant, Executive Director of OSSBA, what was going on in our district. She said while the state had not approved charter schools, our district was looking into the enterprise concept. Ms. Bryant had commented to her that the district was smart in trying to develop the enterprise concept, which would get us ahead nationally, and avoid possible pitfalls that other districts might run into. Dr. Crawford said that the enterprise school concept was an outstanding chance to develop new and innovative ideas; however, he was appreciative of the methodical way the district was handling the process. Mrs. Silver stated that the Board was ultimately responsible for the students in the enterprise school. Taking our time and thoroughly checking all aspects was wise.
I N
OPEN
MOTION: SECOND: L #347 (OVE TO ADOPT HE EVALUATION NSTRUMENT FOR 5MPLOYMENT AND iVALUATION OF THE SUPERINTENDENT BY mrUAL AOffiEMENT
SESSION
Mrs. Silver Mrs. Parks
MOVE TO ADOPT THE EVALUATION INSTRUMENT FOR EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT BY MUTUAL AGREEMENT.
ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye aye
MOTION CARRIED 7-0.
L #348 ADJOURNMENT .0:24 P.M.
ADJOURNMENT
There being no further business, the meeting adjourned at 10:24 p.m. The motion for adjournment was made by Mrs. Parks and seconded by Mr. Walker. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
88
917
MINUTES OF THE REGULAR MEETING OF NOVEMBER 17, 1997 M-51'
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
linute Clerk
Mdjautes
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the 1997.
Board
of
Education
this
I "j
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
^..jyitness my hand and seal of this School District this 1997.
-*t:lerk, Oklahoma City Board of Education
(SEAL)
u
89
day
918
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
THE BOARD OF EDUCATION OF
INDEPENDENT SCHOOL DISTRICT NUMBER
OKLAHOMA COUNTY,
MET IN REGULAR SESSION IN THE BOARD ROOM
OKLAHOMA,
89
OF
= M-1
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER
1, 1997, AT 6:00 P.M.
PRESENT:
Ron Bogle, District 1 Jennifer Puckett, District 2 Terri Silver, District 3 Kenny Walker, District 4 Thelma R. Parks, District 5 Michael Carter, District 6
President Member Vice President Member Member Member
ABSENT:
Tom Yeargain, District 7
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Cynthia Reid, Deputy Board Clerk; Tammy Carter; Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T O
CALL TO ORDER
ORDER
Mr. Ron Bogle called the meeting to order at 6:15 p.m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, six (6) members of the Board were present. Mr. Yeargain arrived at 6:25 p.m.
EXECUTIVE MOTION: SECOND;
SESSION
Mr. Walker Mrs. Silver
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B)(1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs Mr. Mr.
Puckett, Walker, Carter,
MOTION CARRIED 6-0.
aye aye aye
Mrs Mrs Mr.
Silver, Parks, Bogle,
aye aye aye
The Board went into Executive Session at 6:16 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Linda Brown, Director of Employment Services; Tammy Carter; Associate Counsel, and Cynthia Reid, Deputy Board Clerk.
R. #349 EXECUTIVE SESSION 6:16 P.M.
919
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
M-2
S E S S I 0 N MOTION; SECOND:
. #350 -CONVENE IN ’EN SESSION ;07 P.M.
Mrs . Silver Mrs . Parks
BOARD RECONVENE
ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
The Board reconvened at 7:07 p.m.
Mrs. Thelma R. Parks, District 5 Board member, gave the invocation and led the pledge of allegiance.
INTRODUCTION
OF
VISITORS
Mrs. Parks said many principals were attending the Board meeting. principals were all asked to stand. lARD COGNITIONS
BOARD
The
RECOGNITIONS
Recognition of Mrs. Thelma R. Parks, District 5 Board Member, for receiving the 1997 Achievement Award from the Top Ladies of Distinction, Inc., Central Oklahoma Chapter. Recognition of the following Wilson Elementary School patrons for their hard work and dedication: Betsy LeFrancois, Chairperson Renate Wiggin Susan Koontz Marva Ellard Marsha See Cindy Leatherock, PTA President Janet Thomas, PTA Past President
Lillian Yoeckel Randy Ice Lu Hoenig Lisa Davis Shannon Rundell Betsy Brunsteter
Recognition of Mr. Robert Bostic, Telstar Elementary School Principal, for being named to Langston University's Hall of Fame in Education. TIZENS COMMENTS
CITIZENS
COMMENTS
Joseph Quigley, teacher at Taft Middle School, said teaching were to provide an education for all students.
his
goals
in
David Pardue, patron, stated he represented the principals attending the Board meeting. The two areas of concern included the compensation for the Title 1 building administrators and financial transactions from the athletic program. He noted that building administrators had been told that they would not get their yearly compensation but would now have to work overtime. The next issue pertained to financial transactions related to the athletic director's office. He requested copies of the financial records on proceeds on vending machines in middle and high schools. Also needed were the records on the monies generated by the Taft stadium board which are turned into the athletic director's office. He requested that the superintendent respond, in writing, to all the concerns listed.
Tony Bumpus, patron, stated that as a citizen and parent, he was concerned with providing his children with the highest quality of education possible. He supported the new enterprise middle school.
920
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
CITIZENS' COMMENTS
M-3
continued
Tom Lippert, patron, stated he supported the new enterprise school which would provide children with a quality education. Approval by the Board would send a message that the district was committed in improving the quality of education in Oklahoma City.
Leo Wade, patron, and president of the Bell Isle Homeowner's Association, said his association was in favor of the enterprise school and felt it to be a very worthwhile project.
Louise Bass, patron, president of the Wileman's Belle Isle Homeowner's Association, stated that her association greatly supported the enterprise school and encouraged the Board to consider the proposal. Paul Luster, patron, said he was in favor of the new enterprise school. He noted gangs and violence were not teacher or administrator problems, but parental problems. Children whose parents let them get away with behavior problems and low grade scores, were likely to be in gangs or participate in violence. Oklahoma City now had a chance to start a different kind of middle school requiring students to have average scholastic achievement in order to attend. Parents were expected to do their part at home, by sending their children to school to learn. Parental and community involvement, along with dedicated teachers and good curriculum, would be the key ingredients for success with the new enterprise school.
Jerrie Reagan, patron, stated that she had requested a training manual from the administration building, without success, on the program that replacing the BAT agreement. On January 19, 1982, there were employees working on equipment at Star Elementary. These individuals did not know what they were doing; therefore, seven innocent people were killed and 36 were wounded from an explosion. The BAT policy was then put into place to properly train employees. She pointed out that no more explosions had taken place after that time.
Terry Miller, patron, stated he still believed that the enterprise school proposal was racist and black people on the committee were only tokens. Only two black speakers were in favor of the enterprise school. Western Village was not asked to be a feeder school even though it was much closer to Sunset School. He pointed out that Western Village had a 95% black population. Maggie Green, patron, stated she was speaking in regard of the new middle school. Over the past weeks, components of how the enterprise school plan had been developed was discussed and she hoped the Board would focus on what the plan was all about. She pointed out that the committee was concerned and willing to stand up for any child in order to help them achieve their goals. CONSENT
CONSENT AGENDA
AGENDA
Recommend approval of the following consent agenda items: (I) Approval of Minutes of Previous Meetings (II) Legal Report (III) Purchasing and General Business (IV) Personnel and Encumbrances MOTION: SECOND:
Mrs. Silver Mrs. Parks
MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS, PULLING THE MINUTES OF THE PREVIOUS MEETINGS FROM THE CONSENT AGENDA TO BE VOTED ON SEPARATELY.
ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #351 MOVE FOR APPROVAL OF CONSENT AGENDA PULLING MINDTES OF PREVIOUS MEETINGS
f
921
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
M-4
CONSENT AGENDA
continued
IT WAS REQUESTED THAT THE MINUTES OF THE PREVIOUS MEETINGS BE PLACED ON THE DECEMBER 15, 1997, AGENDA.
I. MINUTES Regular Special Regular
OF PREVIOUS MEETING(S) Board Meeting, November 3, Board Meeting, November 10, Board Meeting, November 17,
1997 1997 1997
II. LEGAL REPORT III. PURCHASING AND GENERAL BUSINESS
NOTE:
ecommend approval IF AGREEMENT FOR ’SYCHOLOGIST lERVICES WITH lEBBIE GAHJTTZHDGH
[ECOMMEND APPROVAL IF AGREEMENT WITH >KLAHDMA COUNTY lUVENILE BUREAU
[ECOMMEND APPROVAL )F CONTRACT WITH )EPARTMENT OF lUMAN SERVICES
{ECOMMEND APPROVAL )F 19 SCHDLARjHlp payments to IREAT EXPECTATIONL
Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.
A.
Recommend approval of an agreement for psychologist services with Debbie Cain-Fitzhugh on an as-needed basis for special education referred students. Fee of $35/Hr. and $.28/per mile for in-district travel to be charged to General Fund Account 811-313-2100-330-000-0000-000-079.
B.
Recommend approval of an agreement with Juvenile Bureau to provide support for Academy.
C.
Recommend approval of a contract with the Department of Human Services for educational services for children under DHS care at the Pauline E. Meyer Shelter.
D.
Recommend approval of (19) scholarship payments to Great Expectations for various elementary school staff members. This expenditure in the amount of $114,000 (19 ® $6,000) is to be charged to General Fund Account 811-318-2213-320-0000000-000-031. The funds for this expenditure have been approved on our State Educational Grant and/or Programs.
Oklahoma County our About Face
(ITEM E RELATES TO A BOND ISSUE PROJECT)
E.
JECOMMEND APPROVAL )F CHANGE ORDER if2 FOR INCREASE EN CONTRACT WITH 4ETRO MECHANICAL CONTRACTORS INC.
Recommend approval of Change Order #2, resulting in an increase in the amount of $555.57 for the contract with Metro Mechanical Contractors, Inc., for the HVAC project at Creston Hills Elementary School. This change order is due to the reconnection of the gas line to the annex buildings. Original Contract Sum Previous Change Orders Current Contract Sum Net Change on C.O. #2 Total Adjusted Contract Price
$ 325,000.00 +7,941.82 332,941.82 .. 555.57 $ 333,497.39
Project Budget
$ 368,806.00
This expenditure, in the amount of $555.57 is to be charged to Bond Fund Account 831-105-4700-450-000-0000-000-170. TO:
CERTIFICATION STATEMENT(S) BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #2. r.g.8Ulting in an increase in the amount of $555,57 for the contract with Metro Mechanical Contractors. Inc., for the HVAC pro-iect at Creston Hills Elementary School in the Board of Education Meeting agenda of gecember 1,_ 3.997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
922
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
M-S
IV. PERSONNEL AND ENCUMBRANCES Approval of Personnel followinp pages.
1.
and
Encumbrances
as
listed
on
the
Personnel Report Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed.
Encumbrances 11 21 22 23 31
-
General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue
Certification of Encumbrances
This is to certify that I have received the following encumbrance list, P.O. # 9806972 to 9807485 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Law.
Jrown Financial Assistant
I/-2S-97 Date
923
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-6
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
HAMS ADMINISTRATIVE: June Tolbert
Even Start Program .5 Auxiliary Site Coordinator
EFFECTIVE SCHEDULE
DATE
11/17/97
STEP/LANE
ANNUAL SALARY
615/01
$13,457.00
HOURLY RATE
PROEESSIONAL-TECHNK :ai .:
Mary Hardgrove
Southeast Adjunct Drama Instructor
11/03/97
435/00
$ 14.75
Dollet Jackson
Southeast Adjunct Social Studies Instructor
10/01/97
435/00
14.75
Tony Reyes
About Face Academy Drill Instructor
10/20/97
435/00
13.00
Jacgue Allen
Special Education Services Special Education Teacher
11/05/97
03/18/MA
$34,050.00
Marla Carnes
Special Education Services Speech-Language Pathologist
12/08/97
03/03/MA
25,445.00
Cedric Currin-Moore
Thelma R. Parks 4th Grade Teacher
11/10/97
01/03/BA
23,170.00
Tamia Dixon
Dunbar 1st Grade Teacher
11/17/97
01/03/BA
23,170.00
Brenda Roberson
U.S. Grant .5 English Teacher
10/27/97
01/20/BA
16,050.00
Rosalyn Wade
Fine Arts Traveling Visual Art Teacher
11/19/97
01/08/BA+
24,825.00
Faye Webb
Buchanan 5th Grade Teacher
12/01/97
01/05/BA
23,785.00
CERTIFIED:
924
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-7
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE STEP/LANE DATE
SITE/ ASSIGNMENT
CERTIFIED: oont'd
Betty Winters
$23,170.00
Thelma R. Parks/ Polk Kindergarten/ Pre*-School Teacher
11/24/97
01/03/BA
Child Nutrition Satellite Transporter
11/17/97
467/01
8,560.00
09/24/97
471/01
4,480.00
10/20/97
101/01
$ 7,813.00
CHILD NUTRITION: Mazy Dinkins
ANNUAL SALARY
Adelina Mangilinan Adams Entry Kitchen Assistant CLERICAL:
Tanmica Allen
Lafayette CSA
JaWanda Alls
Coolidge CSA
11/10/97
101/01
7,813.00
Candace Brown
Jefferson Special Education Assistant
11/07/97
103/01
8,021.00
Angelita Cardenas
Linwood Bilingual Assistant
10/20/97
103/01
8,021.00
Ginny Creager
Garden Oeiks .5 Kdg/.5 EDK Assistant
11/06/97
101/03
8,080.00
Steve Davis
Eisenhower Special Education Assistant
11/10/97
103/01
8,021.00
Mary Diaz
Stonegate Bilingual Assistant
11/13/97
103/01
8,021.00
Christine Doiron
Capitol Hill El .5 Pre-Kdg/.5 EDK Assistant
11/10/97 104/101/04
Gweneth Hascall
Jefferson MR Assistant
10/20/97
10
103/01
8,369.50 $ 8,021.00
925
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
M-8 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
EFFECTIVE SCHEDULE
SITE/ ASSIGNMENT
DATE
STEP/LANE
ANNUAL SALARY
CLERICAL: cont’d Regina Hawk
Oakridge .5 CSA
11/07/97
101/01
3,906.50
Vicki Hernandez
Fillmore CSA
11/12/97
101/01
7,813.00
Tinh Hoag
Asian American Student Services Bilingual Assistant
11/03/97
103/01
8,021.00
D'Juna Hopkins
Moon SED Assistant
10/27/97
101/05
8,453.00
Norma Lopez
Telstar .5 EDK Assistant
10/20/97
101/01
3,906.50
Alisa Luster
Extended Ed Services SLD Assistant
10/20/97
101/01
7,813.00
Dora Najera
Professional Development Administrative Secretary/ Receptionist
11/10/97
166/10
15,498.00
June Nelson
Extended Ed Services Special Ed Assistant
10/20/97
101/01
7,813.00
Lulu Pedraza
Wheeler Bilingual Assistant
11/19/97
103/01
8,021.00
Erma Pete
Edwards CSA
11/03/97
101/01
7,813.00
Barbara Porterfield
West Nichols Hills Child Care Assistant
11/07/97
104/01
8,080.00
Kelli Prevost
Hoover Hearing Impaired Assistant
11/04/97
101/01
7,813.00
11
8
'
926
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-9
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME CLERICAL: coat'd
EFFECTIVE SCHEDULE
SITE/ ASSIGNMENT
DATE
STEP/LANE
ANNUAL SALARY
Patricia Rodriguez
Wheeler .5 Pre-Kdg Assistant
11/05/97
104/01
$ 4,040.00
Enrique Salas
Noirthwest Classen Bilingual Assistant
10/20/97
103/01
8,021.00
Kara Sherman
Telstar MD Assistant
10/15/97
103/01
8,021.00
Tonya Simpson
Garden Oaks SED Assistant
11/11/97
101/01
7,813.00
Geraldine Sutton
Capitol Hill EL Special Education Assistant
10/20/97
103/02
8,119.00
Chung Kim Tran
Britton Bilingual Assistant
10/30/97
103/01
8,021.00
Hugh Walker
Dunbar CSA
10/15/97
101/01
7,813.00
Elvia Walters
Sequoyah Bilingual Assistant
11/03/97
103/01
8,021.00
Robin Webster
Spencer .5 Pre-Kdg Assistan
11/03/97
104/01
4,040.00
Lonnie Cox
Bodine .75 Custodial Worker
11/11/97
158/01
$ 8,333.00
Brian Pollard
Green Pastures .5.Custodial Worker
11/03/97
158/01
$ 5,556*00
Phillip Wright
Nichols Hills Custodial Worker
11/13/97
160/01
10,302.00
Howard Buckner
Bus Driver
10/20/97
105/01
$ 5,850.00
Juan McFadden
Bus Assistant
10/28/97
104/01
5,050.00
Nadine Ross
Bus Driver
11/06/97
105/01
5,850.00
CUSTODIAL SERVICES:
TRANSPORTATION:
12
927
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-10
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL LEAVE OF ABSENCE
NAME
EFFECTIVE DATE
SITE/ ASSIGNMENT
MEDICAL:
CERTIFIED: Johnson LD Teacher
11/11/97
Esther Hou
Linwood Bilingual Assistant
12/01/97
Robin Smith
Lafayette Preschool Assistant
10/22/97
Zuella Wilson
PARENTAL: CLERICAL:
13
10
928
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-11 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
EFFECTIVE
SITE/ ASSIGNMENT
NAME
DATE
ABANDONED POSITION: CLERICAL:
linwood
10/28/97
Linda Fuller
Britton Bilingual Assistant
10/22/97
Jessica Lopez
Shields Heights Bilingual Assistant
09/24/97
Robin Frazier
Special Ed Assistant
PUPIL TRANSPORTATION: Christopher Eason
10/21/97
Bus Driver
Ellen Grubbs
Bus Driver
10/13/97
Judy Holder
Bus Assistant
10/10/97
EXPIRATION OF EMPLOYMENT PERIOD:
CERTIFIED: John Marshall Adjunct Chemistry Instructor
11/07/97
Irma Kidwell
Adams Primary Teacher
02/03/98
Danny Wall
Taft LD Teacher
11/07/97
Ruella Yates
Seguoyadi 1st Grade Teacher
Denise Brinkworth
RETIRING: CERTIFIED:
01/30/98
TRANSPORTATION: William Applegate
Bus Driver
09/12/97
Helen Parnacher
Bus Assistant
12/15/97
14
u
11
f
929
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
M-12
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda: NAME
SITE/ASSIGNMENT
EFFECTIVE DATE
PROFESSIOM2UL-TECHNICAIi :
Vanya Courtney
Computer Technology/Personal Computer Specialist
11/14/97
John Hannah
About Face Academy/Math Teacher
11/19/97
Susan Hill
Star/1st Grade Teacher
12/19/97
Special Education Services/ Speech Language Pathologist
11/26/97
Belle Isle/Satellite Key Person
11/14/97
Kaiser/Entry Kitchen Assistant
11/12/97
Polk/CSA
10/31/97
Johnson/Bilingual Assistant
11/26/97
Yovani Roldan
Emerson/SED Assistant
11/14/97
Bodine/Bilingual Assistant
10/15/97
Billy Russell
Britton/Parent Liaison
11/18/97
Lilian Simpson
Stand Watie/Bilingual Assistant
11/07/97
Belinda Solinsky
Coolidge/Bilingual Assistant
11/07/97
Chung Kim Tran
Britton/Bilingual Assistant
11/07/97
Joshue Tran
Gatewood/Bilingual Assistant
11/07/97
Stacy Walker
Heronville/Media Assistant
11/11/97
Twyla Williams
Star Spencer/T-I Computer Assistant
10/28/97
Li Chin Yu
Gatewood/Bilingual Assistant
10/31/97
CERTIFIED:
Julie Smith CHILO NUTRITON:
Rolana Miller Marion Petersen
CLERICAL:
Essie Brown Jorge Chalk
Patricia Eaton
15
12
930
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-13
PERSONNEL AND ENCUMBRANCES (Continued)
According to Board Policy G-33, the following resignations are provided as "information only" in the Personnel Report of the Board Agenda:
NAMB CnSTOOIAL SERVICES:
SITE/ASSIGNMENT
EFFECTIVE DATE
Alice Canady
Custodial Services/Relief Custodian
10/17/97
Kerry Love
Polk/.75 Custodial Worker
10/31/97
Bus Driver
10/10/97
TRANSPORTATION: Charles Parker
16
13
931
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
BOARD
1.
MEMBER'S
COMMENTS/
BUSINESS
Consideration of Level II Appeal from Student #1, concernincr his loncf-term suspension from Northwest Classen Hicrh School. (Rosa Lambeth)
Reference: Board policy B-28-R2: Hearing Student Appeals. Appeal is based on the evidence and record only.
MOTION; SECOND; . # 352 PPROVAL TO PHOLD LEVEL 1 EARING OFFICERS BCISION TO ONTINUE THE USPENSION AS iRDERED
Order for Level II previously provided
Mrs. Silver Mr. Carter
MOVE FOR APPROVAL TO UPHOLD THE LEVEL I HEARING OFFICER'S DECISION TO CONTINUE THE SUSPENSION AS ORDERED. ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye
aye aye no
MOTION CARRIED 6 aye, 1 no.
2.
â– SUPERINTENDENT'S JOB DESCRIPTION EMPLOYMENT OF THE SUPERINTENDENT OF SCHOOLS, and approval to delete Board policies C-04: SUPERINTENDENT'S CONTRACT and C-(06: EVALUATION OF SUPERINTENDENT, as shown on the followinp pages. First reading of these policies was' at the November 17, 1997, Board meeting. (Tammy Carter)
MOTION: SECOND:
Mr. Carter Mr. Walker
L #353
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS OF BOARD POLICY C-03; SUPERINTENDENT'S JOB DECCRIPTION EMPLOYMENT OF THE SUPERINTENDENT OF SCHOOLS, AND TO DELETE BOARD POLICIES C-04; SUPERINTENDENT'S CONTRACT AND C-06: EVALUATION OF SUPERINTENDENT.
iOB DESCRIP'EE^ MPLOYMENT OF THE OTERINTENDENT )F SCHOOLS AND X) DELETE POLICY ;-O4 & C-O6
ROLL CALL
fOVE TO APPROVE tECOMMENDED tEVISIONS OF iOARD POLICY C-03
Ms . Mr. Mr. Mr.
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
3.
Recommend approval of new Board PREVENTIVE policv E-26 : MAINTENTkNCE, as shown on the following pages. First reading of this policv was at the November 17, 1997, Board meeting. (Terry Wolfe/Tammy Carter)
MOTION: SECOND: L. #354 DVE TO APPROVE lEW BOARD POLICY 26: PREVENTIVE lAINTENANCE
Puckett, Walker, Carter, Bogle,
Mrs. Parks Mr. Carter
MOVE FOR APPROVAL OF NEW BOARD POLICY E-26 : PREVENTIVE MAINTENANCE. ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
MOTION CARRIED 7-0 .
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye aye 14
aye aye aye
932
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M—15
BOARD MEMBER'S COMMENTS/BUSINESS
continued
DISCUSSION!
Mr. Carter asked if the regulations for the new policy E-26 were departmental. Mr. Wolfe responded that regulations were being developed pending the approval of the policy. The Board would then be provided a draft for review.
4.
Recommend approval of recommended revisions of Board policy F-02: FACILITY C0N5TRUCTI0N/REN0VATI0N/REPAIRS, as shown on the followincr pages. First reading of this policy was at the November 17, 1997, Board meeting. (Terry Wolfe/Tammy Carter)
MOTION; SECOND;
Mrs. Puckett Mr. Walker
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS FACILITY CONSTRUCTION/RENOVATION/REPAIRS. ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
OF
BOARD
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
POLICY
F-02
aye aye aye
R. #355 MOVE TO APPROVE RECOMMENDED REVISIONS OF BOARD POLICY F-02: FACILITY CONSTRUCTION/ RENOVATION/ REPAIRS
MOTION CARRIED 7-0. DISCUSSION;
Mrs. Parks asked for clarification on the revisions of the policy. Mr. Bogle responded the revisions included a change in language reading craftspersons instead of craftsmen. Mrs. Silver pointed out since policy F-02 had not yet been voted on, could explain why there was no information available for those patrons who had requested it. Mr. Yeargain asked if policy F-02 reflected past programs and current programs. Dr. Crawford responded the staff had developed some policy regulations to present to the Board for a training program for the maintenance department.
5.
Recommend approval of recommended revisions of Board policy G-28: PROFESSIONAL DEVELOPMENT, as shown on the followincr pages. First reading of this policy was at the November 17, 1997, Board meeting. (Tammy Carter)
MOTION; SECOND;
Mrs. Silver Mr. Walker
MOVE FOR APPROVAL OF RECOMMENDED PROFESSIONAL DEVELOPMENT. ROLL CALL
Ms , Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
MOTION CARRIED 7-0. 15
REVISIONS!
OF
BOARD
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
POLICY
aye aye aye
R. #356 MOVE FOR APPROVA] OF RECOMMENDED REVISIONS OF BOARD POLICY G-2{ PROFESSIONAL DEVELOPMENT
933
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
ez:
M-16
BOARD MEMBER'S COMMENTS/BUSINESS
IRST READING OF OARD POLICY J-42: CHOOL UNIFORMS
6.
continued
First readincr of Board policy J-42: SCHOOL UNIFORMS, the followincf pacres. (Dr. Guy Sconzo/Tammy Carter)
as shown on
DISCUSSION: Mrs. Puckett asked if the regulations would be more specific as was previously discussed, Ms. Carter replied the regulations were more specific.
Mr. Walker asked if a transfer student would be required to wear uniforms. He noted that the policy read "the transfer student may be required" to wear a school uniform. Dr. Crawford responded the policy and regulations were developed to enable the district to handle the issue by site. Mrs. Parks stated she had no problems with the uniform issue if the program was voluntary. However, for those students unable to afford the uniforms, some provisions should be developed to help these individuals. She was concerned that these students might be denied participation in activities, or their self-esteem lowered, because they did not have uniforms. She said regulations or a policy should be developed to protect these individuals.
Dr. Crawford pointed out that district policy had always stated scholarships would be provided for those who could not afford uniforms. Each individual school would provide the administration with proposals to issue these scholarships. Mrs. Silver requested a revision be made in the policy to include a majority of patrons and the principal should express a preference to endorse school uniforms. She noted a certain percentage could be added to the policy to ensure a majority did vote on the issue.
Mr. Bogle stated that the Board had a philosophy that principals, teachers, and parents, would know the community better to make these site-based decisions.
COMMENTS Mrs. Parks noted her appreciation for the schools which had sent her reports on the activities at their schools. She stated she found these reports interesting, and had been able to attend some of the activities.
16
934
MINUTES OF THE REGULAR MEETING OF DECEMBER 1,
1997
M-17 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
11-24-97 •
OKI AHOMA CITY PUBLIC SCHOOI-S
POLICY:
C-03
900 NORTH KLEIN, OKIAHOMA CITY, OK 73106
"Establishing Excellence"
ADOPTED: 12-17-79 REVISED:
SUPER-I-NTENDENT'C JOB DE5CRIFTION EMPLOYMENT OF THE SUPERINTENDENT OF SCHOOLS
T-ITLE:
Superintendent of Oklahoma City Public Schools
QUALIFICATIONS
ir;---- Posses--- a—valid—Oklahoma---superintendent's certificate; ■ Eu--- Doctorat-e—in education—(preferred) ;
6-:
Experience—in—administration—at—both the school—and central—office—levels^—preferably in a metropolitan school system;
-4-:---- Experience in working^--in ■ a racially integrated s cho ol" -system;—and ■5-.------- Work and/or experience in the following areas: curriculum---- and-----instruction,----- business management,—school—finance,—staff personnel, pupil personnel, buildings and grounds,—public relations—and—communications—with—parents, • media and community groups,—organizations of a school system,—and negotiations. ATTRIBUTES:
in---- Personal -qualities—in keeping with—the mores of—the community;
■So--- Ability—to—deal—with—abstract—ideas—and complicated formulas; 6^--- Ability and willingness to make and implement difficult decisions;
■4":--- Ability to plan short-'-and long range;
■5-.------ AbiH'ty"■ to communicate effectively; -6-.------- Commitment to an integrated society and equity within the school- -system; 7-;--- Ability to discover and promote leaders-hlp-in others;—and
■Q-;--- Ability to get results-.-
32
17
1 of 7
935
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-18
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
RBPeRTS TO:
Board of Education
JOB GOAL:
Provide—leadership—irt—developing—and mainte-rning the best possible—educational pro-grams and services for students .—Establish excellence as the-Tdrst-rict str-ives—to—become—a—national-ly—recognized—model urban school system.
SPECIFIC "TASKS:
•in—Improve student achievement;-2-
-Selecb;—reassign,—transfer^—direct,—supervise,—and evaluate the activities of the members of the superintendent's cabinet and indirectly all personnel;—and when necessary;—terminate personnel; Develop—wi th' -members—erf—the—staff—goals—and—obj ectives—for their divisions,—departments' and for all schools^
-Prepare the agenda for Board- Meetings-,*-
diake—available—information—required—by—Board—members—to properly function as a member; Direct—the—preparation—and—implementation—of—the—school system's budget;
Prepare—reports—regarding—the—operation—of—the—schooldistrict;
—8n-- Represent the school system; -9-.—Manage-the affairs of the-school systemr —Apply—sound—education—theory—and—effective—and—prudent managements judgment in accordance with the policies of the Board of Education;—regulations of—the State Department of Education and-state and federal sbatutes ■ and regulations'.
■idr;—Have the ability to communicate orally;—in written form- and through the various news media-r - •'« /
--- Possess ' skills in working with-staff, and patrons at all levels-;'
with students;
parentsr
drB-;—Have the ability to effectively organize time and ener
33
18
2 of 7 (C-03)
936
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
BOARD MEMBER COMMENTS/BUSINESS
M-19
(Continued)
•3r4-:-- Evaluate—the—effectiveness—of—employees,—the—instructional program,—school—sys-tem operations-;—and the effechiveness—of the organization";—and fS-:;--- Implement policies and actions approved by the Board.
RESfONG-PDILITIECn In—Recognize—students,—staff,—parents;—patrons,—and others—for exemplary—performance-- or outstanding contributions--- to accomplishment of the goals of the district;
L
Direct the development of policies- for-approval by-the-Board and—have—the—authority—to—delegate—responsibilities—to subordinates-as he/she may deem appropriate;
Attend—formal meetings—of the Board of Education and -shall take ■■■part in-all deliberations, however;—shall not have a vote on—the—Board's—decisions,—and—actively—support—the—final
de ci’S ion;
Supervise—aH—administrative—staff—including—the—various negotiations'—teams;
Participate—in—civic—and—community—organizations—such—aso ■Junior—Achievement,—Boy—Scouts—of America-,—Qmniplex;—State Fair--- Board;--- Arts--- Council--- of--- Oklahoma--- City;--- Rotary International,--- Chamber--- of---Commerce-,--- Oklahoma--- Heritage Association,—Parent/Teacher Associations , Oklahoma City Pnbitrc School Foundation,—etc. r
Participate—in—national—educational—organizations—such—as-r American Association of School Administrators, Association of Large---- City and----Curriculum--- Deveiopment, Supervision Superintendents,—Council—for—Urban—Boards—of—Education; National School Boards Association,—etc.; Participate in local/state educational organizations such as^: State Superintendent's Advisory■Council,—Oklahoma Commission for—Future—Educational—Leadership,—County—Superintendent's Advisory;—Oklahoma Association for—Supervision and Curriculum Development,—Oklahoma State School Board Association,—etc.r
34
19
3 of 7 (C-03)
f
937
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-20 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
-Attend—various—functions/—meetings—and—receptions—as—a representative of—the—school—system for agencies—such as—the Urban—ireague—of—Greater—Oklahoma—City/--- Oklahoma---City" Beautiful/—Children's Medical Research Foundation/—Oklahoma City—Zoological—Society/—Oklahoma—City—Community—College-/ Oklahoma—Alliance—Against—Dru-gs--;—Oklahoma—Foundation—for Educational Excellence/ Academyfor State GoalS/—etc;
-Assume responsibility'for serving as a professional advisor for the-Board'-and shall keep the Board informed on trends in education—on—the—l-ocal-,—state,—and—national—levels. -Tiw superintendent shall prepare an annual report which is—to be released. on-or before his/her evaluation;
-iOz---Function—as—the—chief—executive—of fi cer of—the—Board—of Education,—the-administrative-head- of the school system,—and the chief educational officer;—and
Ih-- Continue-to be informed of educational thought and prac-tices by—study,--- visiting—other—school—s-ys terns,---attendance—at educational conferences,—and by other appropriate means. TERMS OF EMPL'Q¥MENT';
To be mutually—agreed upon by the Board of Education and the Superintendent.
5-ALARY RANGE;
To be mutually agreed upon by—the. Board of Education"and the Superintendent.
Reviewed by:
Reviewed by:
Reviewed by:
-Date:
-Superintendent
President of the Board
-Date;
Executive Director, Pe-rsonnel Services
35
20
-Baft
4 of 7 (C-03)
938
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-21
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
The Board of Education shall address all matters relating to the
employment
forth
the
of
the
of
Superintendent
procedures
the
Board
and
This
Schools.
Superintendent
policy
shall
sets
follow
regarding the Superintendent's employment. 1.
EVALUATION OF THE SUPERINTENDENT'S JOB PERFORMANCE At
a meeting in each
January^
the Board shall evaluate
performance of the Superintendent. evaluation
form
Superintendent
previously
for
evaluation form,
the
The Board shall use the
adopted
evaluation.
the
by
Besides
the
Board
completing
and the
the Board may adopt such other findings or
recommendations as it deems appropriate.
If practicable<
the
Board shall call a special meeting for this purpose.
ESTABLISHING EXPECTATIONS FOR FOLLOWING FISCAL YEAR At a meeting in each January^
the Board shall establish any
specific expectations it has for the superintendent during the
following fiscal year.
Such expectations would be beyond the
general responsibilities of the position of Superintendent of Schools and the requirements set forth in the Superintendent^ s
job description.
At the same meeting^
the Board shall review
the Superintendent's job description and decide if it should
36
21
5 of 7 (C-03)
z
939
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
u
M-22
BOARD MEMBER COMMENTS/BUSINESS
make
any
event
revisions
Board
the
description^ fiscal year.
it
(Continued)
for
does shall
the
following
not
make
remain
If practicable^
any
in
fiscal
changes
for
effect
In
year. to the
the
the
job
following
a special meeting of the Board
shall be called for these purposes.
3^
CONSIDERATION OF EXTENDING TERM OF EMPLOYMENT
At
the
meeting
first
extending
consider
in
each
the
February^
term
of
the
Board
employment
shall
of
the
Superintendent for one or more fiscal years, not to exceed any limitations imposed by law.
is
for the
following
In the event such consideration
fiscal year,
the Board shall not
take
action to not extend employment until after it has afforded the Superintendent such due process required by law.
CONSIDERATION OF COMPENSATION AND BENEFITS
At
the
meeting
first
each
in
consider the Superintendent's
February,
the
Board
shall
compensation and benefits
for
the following fiscal year.
ADOPTION OF EVTkLUATION FORM
At the first meeting of the Board in each July or beforethe Board
shall
adopt
Superintendent.
The
a
form
for
Board
will
receiving recommendations,
if any.
the
take
evaluation
such
of
action
the
after
from the Superintendent as
6 of 7 (C-03)
37
22
940
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
BOARD MEMBER COMMENTS/BUSINESS
to the
does
(Continued)
appropriateness of the form.
an
adopt-
not
evaluation
form
form
evaluation
at
preceding
the
for
used
In the event the Board such
the'
meeting,
year
fiscal
shall
remain in effect. SUPERINTENDENT'S REPORT TO BOARD At a meeting in each December, the Superintendent shall report to the Board on the status of any expectations received from I
L
the
Board
the
for
the
goals
relating
to
prior
January,
current
the
fiscal
year,
Superintendent's
the
status
and
of
the
any
performance
District's
other
matters
of duties
and
responsibilities .
The time limits set forth in this policy are directory in nature and,
in the event circumstances preclude action on or before the
times provided,
the Board and Superintendent shall make good faith
efforts to take action as soon as possible.
the Board President, calling meetings
the Superintendent shall be responsible
otherwise
for
and placing items on agendas in accordance with
To the extent provided by law and
the requirements of this policy. unless
With the approval of
directed
by
the
Board,
it
shall
conduct
the
matters set forth above in executive session.
38
I.
23
7 of 7 (C-03)
941
MINUTES OF THE REGULAR MEETING OF DECEMBER 1,
1997
M-24
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
PREVENTIVE MAINTENANCE
1
The Board recognizes that proper maintenance is necessary to keep the District's vehicles,
equipment, buildings and grounds in proper
operating order and to function most economically. this
goal,
the
Board
directs
the
Superintendent
written plan for preventive maintenance.
To accomplish to
develop
a
The purpose of preventive
maintenance is to properly treat applicable components and systems
to extend their life and usefulness to the most economical extent.
Treatment of these components and systems shall include methods to. protect them from damage due to age, wear,
and vandalism.
39
24
exposure to the environment,
942
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
BOARD MEMBER COMMENTS/BUSINESS
M-25
(Continued)
10-27-97 POUCY:
OKLAHOMA CITY PUBLIC SCHOOLS
F-02
900 NORTH KLEIN, OKIAHOMA CITY, OK 73106
ADOPTED: 1-16-84
’"Establishing Excellence"
REVISED:
FACILITY CONSTRUCTION/RENOVATION/REPAIRS
It
is
the
Board's of
certification
constructing facilities facilities.
new
or
intent
to
follow
facilities,
Therefore,
law
as
craftspersons
craftsmen
replacing
the
working
equipment
and
on
it
relates
responsible
to for
existing
district
in
district
materials
only craftsmen craftspersons who meet the
certification requirements outlined in Federal and State law will
be
utilized
to
work
on
District
shall
implement
construction
or
maintenance
projects.
The
superintendent
the
procedures
necessary
to
assure that all craftsmen hired craftspersons employed to work on district construction or maintenance projects meet the necessary
legal
requirements.
The superintendent is directed to establish
regulations to implement a maintenance oriented training program.
40
25
943
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-26 BOARD MEMBER COMMENTS/BUSINESS
(Continued)
10-24-97 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
G-28
900 NORTH KLEIN. QKIAIIOMA CITY, OK 73106
ADOPTED: 12-17-79 REVISED:
"Establishing Excellence"
5-5=95
PROFESSIONAL DEVELOPMENT The Board recognizes
the need for and supports
the concept of a
comprehensive and continuing professional development program.
The
major purpose of the program is to increase the effectiveness of all persons who contribute toward the attainment of the goals and
objectives
of
the
career, personal,
district.
The program also
will provide
for
and organizational development through training
and educational activities. Certified employees must obtain a total of eighty
five year cycle, with a minimum of fifteen per
ye ary-
eighty (80)
effective—the—9€—school—year.
points of training If- a minimum
of
points is earned prior to the end of a five-year cycle,
then the employee only needs to obtain ten
All
(15)
(80) points per
(10)
points per year.
support personnel must obtain a minimum of ten
(10)
hours of
training annually.
Annually,
the
Board
shall
establish
a
professional
development
committee to accomplish the purposes set out above.
41
26
1 of 4
944
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
BOARD MEMBER COMMENTS/BUSINESS
M-27
(Continued)
Professional Development Advisory Committee Members
The appointment- of committee members shall be consistent with the
Staff Involvement in Decision Making policy and the Human Relations
policy to
race,
ensure the
gender,
subject matter,
job
appropriate balance,
category,
where possible,
organizational
level,
as
to
curricular
as well as geographic location.
*MEMBERSHIP, NUMBER & CATEGORY
NOMINATOR
Director of Professional Development and Leadership Training **(ex-officio)
Superintendent
Bargaining agent representing certified personnel
11 menbiers of the teacher bargaining unit
Bargaining agent representing support personnel
2 support, non-administrative Representatives
Professional organization representing building administrators
4 building administrators
Board of Education
1 patron 2 parents/guardians
Educational Services Division Assistant Superintendent
2- 1^ Central Office Administrators1 professional/technical staff
Director of Professional Development
Higher Education Representative (ex-officio) State Department Representative (ex-officio)
*Subject to Board of Education Approval. **Ex-officio members are non-voting members.
42
27
2 of 4 (G-28)
945
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
fe=
M-28
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
DUTIES OF THE COMMITTEE
1.
Annually
review
guidelines
the
the
for
professional
development plan established by the State Department of Education
and
make
to
recommendations
Board
the
of
Education for the implementation of the plan;
2.
Annually review the identified- needs to determine whether
an additional needs assessment should be conducted; 3.
Annually
identify
and
professional
submit
development
resources and activities to the Director of Professional Development in a timely fashion for the presentation to the Board of Education on or before April 1;
4.
Annually
submit
a
professional
development
budget
proposal to the Director of Professional Development in
a
timely
fashion
for
presentation
to
the
Board
of
Education on or before April 1; 5.
Once every four
(4)
years the Professional Development
Advisory Committee's duties in designing the professional development plan include the following:
a.
Develop and recommend to the Board of Education a professional
development
point
system
to
account
for all staff professional development activities;
43
28
3 of 4 {G-28)
946
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-29
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
plan and write the professional development plan to be submitted to the Board of Education once every
four
(4)
years beginning—with—the——school
year as provided by law.
make
recommendations
regarding
the
to
the
evaluation
Board
of
the
of
Education
professional
development program.
Cross Reference: Legal Reference:
A-03, I-IO Oklahoma Statutes 70 §6-150,
44
29
et seq. 4 of 4 (G-28)
<
947
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 :M-3O =
BOARD MEMBER COMMENTS/BUSINESS
(Continued)
11-7-97 OKLAHOMA CITY PUBLIC SCHOOLS
POLICY:
J-42
900 NORTH KLEIN, OKIAHOMA CITY. OK 73106
ADOPTED: 7-18-94 REVISED:
"Establishing Excellence"
SCHOOL UNIFORMS The Board of Education endorses school uniforms
the
principal
assigned boundary.
to
a
and
patrons
school
Students
together
of
virtue
by
transferring
express
into
Board
at schools where
such
a
approved
a school
other
preference.
attendance than
their
attendance area assigned school, may be required to participate in
the school uniform program.
The
Superintendent
developing
and
is
enforcing
charged
with
administrative
the
responsibility
regulations
which
for
will
govern schools that opt"for school uniforms;—Said regulations will
delineate the administrative approval process and conditions under wfai-ch" schools may insfci-tute the-use of uniforms requirements.
45
30
948
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
M-31 SUPERINTENDENT'S
REPORT
Mrs. Silver requested that the second presentation on enterprise schools be given prior to the action item on the agenda. She noted that the more discussion on the subject, the better informed everyone would be when the time came to vote. Mr. Bogle stated a current update would be beneficial to the Board. He noted this would allow a better understanding of what action the Board was being asked to take. Then, after the update, the Board could come back to the order of the agenda. Dr. Crawford stated that Mr. Bleakley and other staff members, had reviewed the enterprise proposal to ensure it would benefit the whole district. Mr. Bleakley had been asked to determine if the district was on solid ground legally. Mr. Bogle asked for clarification on the issue being discussed. Dr. Sconzo stated the process for any enterprise school proposal included a review, a second reading, and then a vote. The action would approve the proposal concept and authorize the administration to develop a contract to further define the operations of a new school. Once the contract was developed, the contract would be brought back to the Board for approval. The school would then be officially opened and ready for implementation. However, if the school was interested in pursuing a deregulation or statute waiver from the state, then the Board would be asked for a separate review and action.
Mr. Walker asked if the process for making application for enterprise schools was outlined in the policies. Dr. Sconzo explained that on receipt of an enterprise school application, the Board responds within 45 days. This was the only process referenced in the policy. He pointed out that four enterprise school proposals had been received at this time. Two of the proposals had completed the administrative review and the other two had not reached that point. When the administration responds that the application has been received, applicants are then informed of the complete process. Dr. Crawford pointed out that the educational plan of the applicant was studied, then the contract was developed. Mr. Yeargain stated his confusion on Items 1 and 2 regarding what the district was trying to have the Board decide on. Dr. Sconzo explained that Item 1 was a new middle school proposal, which already had a first reading, and now comes before the Board for approval. Item 2 was for a new middle school proposal for discussion and review. Mrs. Puckett asked if there would be time at the contract stage for the Board to raise specific concerns about the contract. Dr. Sconzo responded that operating details or administrative functioning concerns of any enterprise school should occur during the contract development stage, not during the review. Mr. Yeargain asked if Burbank School would be used for both enterprise schools. Dr. Sconzo responded the parents for the proposal for a new middle school had requested the use of the Burbank School facility for the 1998-99 school year. They also requested the Sunset School facility for the following year. The Committee for a Neighborhood Middle School requested the use of the Belle Isle facility for the 19989 9 school year and the Burbank School the next year. Mr. Yeargain stated his concern was because Sunset and Belle Isle were always targeted to be used. He felt the handicapped children at Belle Isle were going to be moved out just to make room for these new schools. Mr. Walker asked if there was a time frame on the negotiation or contract. Dr. Sconzo responded when the district arrived at the contract development stage with any enterprise school proposal, it would be pursued aggressively. He noted the time frame as approximately 30-60 days. Mrs. Parks asked if there was a maximum number of enterprise schools or magnet schools a district could implement. Dr. Sconzo responded the Board policy did not limit the number of enterprise or magnet schools the district could implement. Mr. Yeargain expressed concern about the enterprise school concept, noting that he would like to take a longer look at it. Dr. Sconzo said after the applications are received, a review is started immediately. Mr. Yeargain asked if town meetings for the enterprise schools were only for individuals residing in the attendance area, or were they districtwide. He asked if state regulations required any town hall meetings before the enterprise school issue was voted on. Dr. Sconzo responded there was nothing in the policy stating these meetings were only for a certain group. He did not believe there was any regulations for town hall meetings. 31
z
949
MINUTES OF THE REGULAR MEETING OP DECEMBER 1, 1997
5M”G2 i
SUPERINTENDENT'S REPORT
continued
Mr. Bleakley said deregulation statutes state there is a provision for public review before an issue is submitted to the State Board of Education. He noted the provision only affected the State. Mr. Walker asked if the Board had the authority to establish enterprise schools without seeking deregulation from the state. Mr. Bleakley pointed out there were no state statutes on enterprise schools at this time, but the Board was creating citizen involvement in the schools that is within legal parameters. This goal could be accomplished through the contract with these groups for enterprise schools. If the district found a statute to be deregulated, the state department would be contacted to release the statute from the requirement. He noted that the first enterprise school would be the hardest to develop; however, all the issues would be resolved and much easier to develop for the next one. Mr. Yeargain said he still believed more time was needed to explore the concept because it was the first in the State of Oklahoma. Mr. Bogle replied that with the year spent on the concept, and with skilled administrators, professionals, lawyers, and parents all working together, it appeared to be the time to take a step toward the new innovative idea. He recommended that the Board return to the discussion to amend the agenda. If there is an objection to a amendment, the Board can call for a vote before the item is recognized. He noted that he and Mrs. Silver had consulted Robert Rules of Order which stated that the reordering of the agenda required a majority vote. He asked Mrs. Silver if she wanted to make a motion to reorder the agenda. Mrs. Silver noted that she would make the motion if Mrs. Parks' remarks were an objection to her statement. Mrs. Parks said her objection to changing the order of the agenda was that Item 1 was an action item for approving the new middle school proposal, and Item 2 was for a first reading for a proposal for another middle school. She did not see what would be accomplished by changing the order of the superintendent's report items. Mrs. Silver responded she hoped by changing the order and having more time to hear the new proposal, new questions might appear that were not addressed in the first proposal. She made the motion to have the presentation of the Committee for a New Middle School proposal as the first item on the superintendent's report. Mr. Carter called for the Question. In reference to the main motion, Mr. Bogle stated that it would require five votes to support the motion. MOTION: SECOND: L#357 K)VE THE PREVIOUS QUESTION
Mr. Carter Mr. Walker
MOVE THE PREVIOUS QUESTION. ROLL CALL
Ms. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye no
aye aye no
MOTION CARRIED 5 aye 2 no. MOTION: SECOND: i.#358 40VE TO REORDER AGENDA FAILED
Mrs. Silver Mrs. Puckett
MOVE TO REORDER AGENDA TO CHANGE ITEM 2, THE PRESENTATION OF THE COMMITTEE FOR A NEIGHBORHOOD MIDDLE SCHOOL PROPOSAL, AS FIRST ITEM ON THE SUPERINTENDENT'S REPORT AND MOVING ITEM 1, RECOMMENDING APPROVAL OF THE PARENTS FOR A NEW MIDDLE SCHOOL PROPOSAL, TO ITEM 2. ROLL CALL
■
Ms . Mr. Mr. Mr.
MOTION FAILED
Puckett, Walker, Carter, Bogle,
4 aye 3 no.
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye no
(Required five votes topass) 32
aye no no
950
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 :M-33:
SUPERINTENDENT'S REPORT 1.
continued
Recommend approval of the Commit-feee Parents for a New Middle School Proposalâ– (Dr. Guy Sconzo)
MOTION; SECOND:
Mr. Walker Mrs. Parks
MOVE FOR APPROVAL OF THE COMMITTEE PARENTS PROPOSAL.
ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
FOR A NEW MIDDLE
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
aye aye no
R. #359 MOVE TO APPROVE PARENTS FOR A NEfi MIDDLE SCHOOL PROPOSAL
MOTION CARRIED 6-1. DISCUSSION;
Mr. Carter asked for a friendly amendment to change wording of Item 1 to read "parents" instead of "committee" for a new middle school proposal. Mr. Yeargain asked if it be possible to change the proposal even if it was passed. Dr. Sconzo responded that if the proposal passed, then the contract development would begin and the school could be implemented. He pointed out that any contract would require subsequent and separate action. He believed that the proposal could be changed, if necessary, after being passed. Mr. Bogle pointed out it was possible that the administration could come back to the Board and state they were unable to negotiate a contract for the school. He asked if new information or ideas were brought to the Board's attention, could the information be passed back to the administration to be included in negotiations. Dr. Sconzo responded there would always be the opportunity for modifications. Mr. Yeargain stated he did not agree with moving handicapped children out to make room for a new school. Also, the Burbank facility was used for students when the district was renovating a facility. He did not see how the district could do all it had planned on the contract. Dr. Crawford responded major renovations should be completed by the time Burbank was needed for the enterprise school. MR. BOGLE REQUESTED A FIVE MINUTE RECESS.
2.
Presentation of Committee for a Neighborhood Middle School Proposal (Dr. Guy Sconzo)
Dr. Sconzo introduced Mrs. Bowersox who would be presenting application for a new middle school proposal. Mrs. Bowersox said she was pleased to present application for a new neighborhood enterprise school. The project for a pilot middle school represented a substantial volunteer effort. The committee members were patrons of the district, some had children in the Nichols Hills Elementary School, and some were former graduates of the district. The application proposal was filed on October 3, 1997, and answers to the administration review were filed on November 12, 1997. Copies of the application, for those interested, could be found at the Village and Belle Isle Library as well as the school libraries at Johnson, West Nichols Hills, and Nichols Hills Elementary School.
Mrs. Bowersox noted this school would focus on a challenging liberal arts program with an extended school day. At full enrollment of 450 students, the school would occupy two campuses, one at Belle Isle and the other at Burbank Schools. The school would open in the Fall of 1998 serving 150 sixth graders, and then adding a grade each year until 33
PRESENTATION OF COMMITTEE FOR A NEIGHBORHOOD MIDDLE SCHOOL PROPOSAL
z
951
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 :M-34;
SUPERINTENDENT'S REPORT
continued
anticipated full enrollment in the Fall of 2000. Positive strengths of the school would include unique learning opportunities promoting responsibility, commitment, courteous behavior, and respect for others. Two campuses would encourage a student union and give easier access to both sites before and after the instructional day. Mrs. Bowersox stated the committee was committed to the future of the children of Oklahoma City and wanted to have a part in shaping their future. Success for children was linked to the foundation they receive in education, and public education reflected the diversity of our society. With the core knowledge curriculum and high standards, the new enterprise school would be willing to risk public accountability because academic excellence matters. Liberal arts cultivated general intellectual ability rather than technical or professional skills. Liberal art studies would include literature, languages, history, philosophy, sciences, music and visual arts. There would also be admission standards to consider. Students coming from a core knowledge school would have to have composite scores on the Iowa test of 80% and maintain a B average, or submit a written application for exception. Most students in the three designated elementary schools already meet these standards. The location of the school was unique because of the neighborhood associations that wanted to be involved. The uniform policy would also enable students to focus on education. Mrs. Bowersox said she believed the pilot middle school, with a challenging curriculum. high standards, parental and neighborhood involvement, would encourage students to achieve to the best of their potential.
Mr. Greg Rawls, patron and co-chair of the committee for a neighborhood middle school, stated the 1993 bond issue which re-opened four schools, did have a positive impact on increasing student population. However, the opportunity to apply for an enterprise school was another giant step forward in education for Oklahoma City. The feeder schools for the proposed middle school, served a large area of the City with over 9,000 households. He noted over 80% of these families sent their children to private schools. The new middle school would compete with private schools, bringing more population into the Oklahoma City Public Schools. Johnson, West Nichols Hills, and Nichols Hills were chosen because of the core knowledge curriculum, geographical location to the proposed school sites, and, most importantly, the racial and socio-economic diversity. Mr. Rawls stated enrollment study revealed that at all three schools, 35 percent of the student population was minority, 38 percent were on free or reduced lunch, and 40 percent were transfers from outside the attendance area boundaries. The new school would project similar numbers. He pointed out District 2 did not have a middle school within it's boundaries. Students from District 2 had to attend other middle schools in the Oklahoma City School area. The new school would automatically be racially and socio-economically diverse and would provide a continuation of the core curriculum with a challenging learning environment. He introduced the next speaker, Ms. Rena Moore.
Ms. Moore said she supported the new middle school proposal. She believed that consistency was basic in the life of any child and had seen her own child thrive from the core knowledge curriculum. All children could excel, and the new school proposal would encourage them to excel even more. Mrs. Bowersox said she wanted to clear up any misunderstanding about using the Belle Isle facility. She noted that the new school would share the use of Belle Isle with the current program located there. The handicapped children would not be displaced. Mrs. Parks asked how many core knowledge schools were chosen to feed the new middle school. Mrs. Bowersox responded that there were 24 core knowledge elementary schools in the district; however, the three that were chosen for the proposal, were from District 2. Mrs. Parks asked why only three schools were chosen for the proposal. Mrs. Bowersox replied that in May of 1997, the seven elementary schools in District 2 were contacted by letter. Letters were sent to principals and P.T.A. 34
952
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 35-
SUPERINTENDENT'S REPORT
continued
presidents, and a postcard survey was also taken. Then a town hall meeting was held which was attended by representatives from six of the seven schools. The decision was made to go forward with the pilot program. By looking at what facilities were available, and then looking at the children, the best option was to choose the three closest schools. Mrs. Parks asked what provision would be made for the student who moved into District 2 and met the criteria to attend the school. Mrs. Bowersox responded the admissions policy required that four criteria be met; however, if a new student moved into the district and lacked one of the four criteria, a written application could be submitted for an exception to be made. If a student attended a core knowledge school, the chances were even greater for them to be accepted into the new school. Mrs. Parks stated this was the time to ask questions and re-define the proposal before it came back to the Board for a vote. Mrs. Bowersox pointed out that a child would have other middle school options to choose from if the new school enrollment was full or they could be put on a waiting list for an available spot. Mr. Yeargain asked about the amount of the lease at the Burbank and Belle Isle school. Mr. Rawls responded there would be a usage lease. Dr. Crawford noted the district intended to access and determine a maintenance fee for individuals using our facilities. Mr. Yeargain stated if individuals use the district's facilities they should pay for the usage. Mr. Rawls responded that these facilities are being paid for through property taxes and the new school reflected a transfer of tax dollars not additional tax increase. Mr. Yeargain stated with third parties running the custodial work, legal work and now teaching the children in the school system, he wondered why there was a school Board. Mrs. Bowersox stated the budget had been revised since there would be an administrative fee against the sitebased management. Mr. Yeargain noted that by starting this school. Hoover would be destroyed. Mrs. Bowersox stated West Nichols Hills and Nichols Hills fed into Harding not Hoover. Mr. Bogle asked for clarification on the term "student union" in regards to the new middle school. Mrs. Bowersox responded a student union would free access to the facilities and encourage students to participate in activities before and after school. It would be staffed by volunteers. Mr. Bogle asked if the fee for activities would be paid by everyone or just the students who participated in the program. Mrs. Bowersox responded the student union would be optional for the students. Mr. Carter stated if the school would be following policy concerning the registered groups who would be using the facility. He was concerned about the cost of upkeep, such as electricity, in opening the building early and closing late. Mrs. Bowersox responded the concern was addressed and the school expected to have a building use policy and would cover any fees incurred. Dr. Crawford noted the enterprise school would be compelled to follow Board policy on what organizations used the facilities. Mr. Rawls pointed out the committee had compiled a thorough break-down of the costs which included air-conditioning, electricity, and maintenance fees. Mr. Carter asked if the new school would hire just core knowledge teachers or would there be adjunct professors. Mrs. Bowersox pointed out the school planned on the principal being a adjunct teacher for at least one class and possibly the counselors also. The new middle school planned on using a combination of a full-time faculty with adjunct teachers.
Mr. Walker asked how the principal would be able to overlook two school sites and also be a adjunct teacher. Mrs. Bowersox responded the principal could be reached by cellular phone or by pager and each site would have an administrative assistant. The faculty could work out a system if there was an emergency. Mr. Walker asked who would determine actions to take if any child did not pay the fee for participation. Mrs. Bowersox responded the principal and counselor could be responsible and that there were ways to encourage children toward positive behaviors. The child could also perform jobs around the school to work off the- fee, if necessary.
35
953
M-36.
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
SUPERINTENDENT'S REPORT
)= continued
Mrs. Parks stated, in regards to the questions being asked the committee, that the Board was making sure the new proposal was defined. Mr. Bogle pointed out the Board had just received the information on the proposal; therefore, had many questions. Mrs. Silver stated that comparing standardized test scores with other middle schools in the district was not an effective measuring tool. She asked the committee to refocus on the school evaluation and not to compare it to other schools. Mrs. Bowersox responded the issue had been addressed and that the school had a public accountability for its performance. Mrs. Silver stated measuring our schools against other district's could be effective; however, measuring other middle schools in the same district was not effective. The district wanted to create schools which would benefit everyone, not schools in competition with each other. She asked if the fee and membership into the organization would be similar to a P.T.A. activity membership. Mrs. Bowersox replied the membership was similar to P.T.A., and open to anyone wanting to support the school. Mrs. Silver asked if the insurance program mentioned in the proposal concerned the Oklahoma City School Board or the new school Board. Mrs. Bowersox stated the insurance issue had to be considered since the school was going to run with volunteers. Mrs. Silver asked if the Board could enter into a lease-purchase of materials the district owned. Mrs. Bowersox pointed out there had been a revision in the budget since meeting with Nick Kelly and Dr. Sconzo, and noted the lease-purchase concept would no longer be needed.
Mrs. Silver asked how many students were currently in the fourth grade at the feeder schools. Mrs. Bowersox responded that she did not have numbers on fourth graders; however, there were a total of 137 students currently in the fifth grade at the three feeder schools. Mrs. Silver asked how many of the 137 students met the criteria for the new school, and the number of minorities and low-social economical students. Dr. Sconzo replied that information would be provided at the next meeting. Mr. Carter said the committee stated one reason the school is being started was to set high standards. He asked what would happen if a student had over 8 0 percent on the composite score but had not been through core knowledge curriculum. Mrs. Bowersox responded a situation of that type would come under the exception part of the proposal. Mrs. Silver noted the budget requirement, in the policy, stated fees could not be greater than those charged by the school district. She pointed out the district did not charge supply fees at the middle school level. Mrs. Silver asked if, according to by-laws, everyone would have to be a member of the organization in order to vote. Mrs. Bowersox replied yes they would have to be a member. Mrs. Silver asked if the Board would be responsible for any debt that the new school incurred. Also, she asked if the Board of Directors would be paid in any capacity. Mrs. Bowersox responded the Board of Directors would not be paid at this time.
Mrs. Parks asked for more information concerning fund-raising that would be used to pay consulting fees to the principal before July 1, 1998. Mrs. Bowersox responded the new principal would be hired, on a consultant basis, to perform the administrative functions in order for the school to be opened in the Fall of 1998. The committee hoped to raise $5,000 for the consulting fee for the principal. Mrs. Parks asked what was the intent of making arrangements with Oklahoma City Community Foundation to have a fund established for the new school. She also had questions concerning soliciting pledges from interested patrons and asked for further clarification. Mrs. Bowersox responded the Oklahoma City Community Foundation had graciously allowed the new school committee to set up a fund. This fund would allow individuals the benefit of a tax donation. She noted the committee was asking for contributions for the new school application process. Mr. Carter asked who would supervise and evaluate the teachers at the new middle school. Mrs. Bowersox replied the principal would have the primary-responsibility to supervise and evaluate the teachers. There would also be a curriculum committee which would form an instructional audit ensuring teachers were teaching the curriculum. If any issues arose, they could be brought before the principal. 36
954
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
M-37
SUPERINTENDENT'S REPORT
continued
Mr. Carter asked if the enterprise school principal would be able to document or bring up grievances before the Board. Dr. Crawford pointed out the negotiated agreement required the principal to report to their direct supervisor. Dr. Sconzo stated the principal would handle a Level 1 grievance by acting as the hearing officer. If the grievance was not resolved, at that level, then it would be filed at Level 2 with the school director for that district. The principal of the enterprise school would answer to the Board of Directors of the school; however, employment, personnel, and budgeting decisions would be left up to the district's administration. Mr. Carter asked if the school or non-profit organization had been named, and who would authorize the handling of the funds. Mrs. Bowersox responded the present name of the school is the Neighborhood Middle School at Belle-Isle/Burbank. Mr. Carter asked who would be responsible for the funds from Booster clubs and other clubs. He asked if the Board would be responsible for just the site-based account. Mr. Bleakley responded that more control of the funds could be achieved by setting up such clubs as the Booster organization, within the entity guidelines, and audit procedures designed for the needs of the enterprise schools. Mrs. Bowersox replied that the enterprise school was accountable to the Board. She noted that auditing of the outside account was included in the administrative fee process. Mr. Walker asked if the Board would be voting on the enterprise school's budget every year. Dr. Sconzo responded the budget would be a possible addendum to the contract which would have to be approved annually by the Board. Mr. Walker stated since there were not a total of 150 children in all three of the feeder elementary schools, that would indicate children would have to be transferred in from another district boundary. He asked if these children would be provided transportation. Mrs. Bowersox responded that the committee was working on providing transportation for them. Mr. Carter asked if curriculum for the enterprise school would be approved’ every year. Dr. Sconzo responded that the Board was responsible for approving course guides, course descriptions, and instructional materials for all schools. Mr. Bogle stated he had several concerns about the new middle school proposal. One concern dealt with students, who, after successfully completing the core knowledge curriculum at the elementary level, would not be accepted into the new middle school. If a child had been promoted through the elementary school years and had completed the program, he felt these students, with a possible 40-80 percent score, should be given a fair chance to compete at the new middle school.
Mr. Bogle pointed out that the Board wanted to be sure the new school was not promoting elitism in creating an admission standard of such high proportions. The new enterprise middle school proposal had the appearance of becoming a gifted and talented, city-wide magnet school for core curriculum. He was not sure the district would want this to become the enterprise concept. He also noted the lottery issue had been unfavorable with the Board, and an alternative selection process had been developed. He asked if the new middle school would be willing to use an alternative selection process to the lottery concept. Mrs. Bowersox responded that without requiring high standards for admissions, the new middle school would become just another comprehensive middle school. After the three feeder schools spaces had been filled, then a lottery selection process was chosen to fill the remaining spaces. A waiting list would then be compiled for those students not chosen, but were wanting to attend the new school. Although the lottery concept was the method chosen to use for the new school, the committee would certainly be willing to discuss the alternative selection process.
Mr. Walker said he agreed the new school concept was complex; however, since the district did not have a specialty middle school, he felt the committee was offering the elementary student the opportunity to excel. Mrs. Bowersox pointed out that core knowledge curriculum was still in the early stages at some elementary schools, so each passing year the program would become stronger. 37
f
955
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 M-3P^
SUPERINTENDENT'S REPORT
continued
Mr. Carter said a lottery system would be fair and would address the diversity issue. Mrs. Silver asked if a discipline record would be used to sway admission to the school. She noted students should not have discipline records held against them if there was the understanding that behavior would not be accepted. Mr. Rawls said there were FERPA requirements on who could review the records; however, it was not illegal to consider disciplinary records in admission. Mrs. Silver asked if there would be a provision for admission for the student who did not take the ITBS standardized test. Mrs. Bowersox responded an objective measurement could be developed for students on an lEP (Individualized Educational Program). Mr. Yeargain stated if the new enterprise school was developed to be a stand alone school, the district could not afford to take away from the other schools to keep them afloat. The enterprise school either needed to lease or pay rent for the use of the buildings, or find another location because these sites could be used for alternative schools. Mr. Bogle requested more information on the budget of the new enterprise school reflecting clarification on the cost of operating the buildings. MR. BOGLE REQUESTED A FIVE MINUTE RECESS. IGH SCHOOL E-DISTRICTING LAN
3.
High School Re-Districting Plan
(Dr. George Kimball)
Dr. Kimball presented final revisions on the high school re-districting plan including the grandfathering of upcoming seniors to allow them the opportunity to attend their school of choice.
Mrs. Parks asked how parents were notified of the town meeting coming up. She felt the district needed to put forth extra effort to ensure many parents attended the town hall meetings. Mrs. Henderson responded there was notification placed in the newspaper two weeks ago announcing all of the town meetings. The principals also had the responsibility to send information on town meetings home by students. The announcement was given again last week to be placed on marquees at all the schools. Mrs. Reid pointed out the media had been notified concerning the town meetings. 4.
Remarks
Dr. Crawford stated the district would be hosting "Principal for the Day" on December 4, 1997, and invited the Board to attend. Wrap up for the event would be around 1:30 p.m.
EDUCATIONAL
UNFINISHED
REPORT
(when scheduled)
BUSINESS
(NONE) NEW
BUSINESS
(NONE) ITIZENS COMMENTS
CITIZEN S'
COMMENTS
Mr. Taylor, patron, stated his concern was for the admission process for the proposed enterprise school, and the way it had been handled with the other elementary schools. He said that the surrounding elementary schools had a greater percentage of white children attending; however, he was hopeful that the enterprise process would stress diversity in the selection process. He pointed out parents did not necessarily need a new school to be involved with their child's education. 38
956
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997
:M-39; M E M B E R S'
BOARD
BOARD MEMBERS COMMENTS
COMMENTS
Mrs. Silver stated that although the application for the proposed middle school was made August 26, 1997, the Board did not receive it until November 3, 1997. Mrs. Silver said the document from Mr. Bleakley stated, by law, the Board could not delegate duties to another group. She requested a Board retreat or special meeting be held for discussion of the duties that could not be delegated to another group. This meeting should be held before the contracts were presented to the Board to ensure the district was following state statutes.
Mr. Bogle stated the mission statement needed to be addressed if students are graduating without literacy competency and the basics in reading and math. Students should not be allowed to graduate, or be promoted, without the fundamental skills and levels. Mr. Bogle pointed out that mutual respect and trust was an important asset for Board members to have, and communication was the key factor. He stated Board members should feel that they could confront each other, in a helpful way that would be beneficial to everyone. I N
OPEN
MOTION: SECOND:
SESSION
Mr. Walker Mrs. Silver
MOVE TO APPROVE PURCHASE OF THE WILLARD SCHOOL BUILDING TO BE USED AS AN ALTERNATIVE SCHOOL FACILITY FOR $399,900.00, PLUS CLOSING COST AND RENOVATION BUDGET NOT TO EXCEED $100,000.00. FUNDING FOR THE PURCHASE AND RENOVATION WOULD DERIVE FROM THE PROCEEDS OF THE FOSTER ESTES PROPERTY SALE. ROLL CALL
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #360 MOVE TO APPROVE PURCHASE OF THE WILLARD SCHOOL BUILDING TO BE USED AS AN ALTERNATIVE SCHOOL FACILITY
MOTION CARRIED 7-0. DISCUSSION
L-
Mr. Bogle asked if the Board would receive a specific estimate on construction prior to proceeding, or was this a vote to authorize renovation. Dr. Crawford responded the vote was to authorize the district to proceed with renovation; however, the Board would receive a list of anticipated expenditures to balance with the actual expenditures. Mr. Bogle asked that the language of the item be changed to read "not to exceed $100,000.00".
MOTION: SECOND:
Mr. Carter Mrs. Puckett
MOVE TO FOLLOW RECOMMENDATION OF COUNSEL AND JOIN THE OSSBA IN FILING FOR ADJUNCTIVE RELIEF RELATIVE TO THE IMPLEMENTATION OF SENATE BILL 564. ROLL CALL
Mrs . Puckett, Mr. Walker, Carter, Mr. Bogle, Mr.
aye aye aye aye
MOTION CARRIED 7-0.
39
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
a. #361 OVE TO JOIN )SSBA IN FILING FOR ADJUNCTIVE RELIEF TO THE IMPLEMENT OF HOUS BILL 564
957
'M-40' I. #362 ADJOURNMENT .2:30 P.M.
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 p=
ADJOURNMENT There being no further business, the meeting adjourned at 12:30 p.m. The motion for adjournment was made by Mr. Carter and seconded by Mr. Yeargain. On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, abstain; Mr. Yeargain, aye; and Mr. Bogle, aye. MOTION CARRIED 6 aye 1 no.
THEREUPON THE MEETING WAS ADJOURNED.
40
958
MINUTES OF THE REGULAR MEETING OF DECEMBER 1, 1997 :m -41.
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.)
Minute Clerk
Minuses
approved
STATE OF OKLAHOMA ss . COUNTY OF OKLAHOMA
by the , 1997.
Board
of
Education
this
A nJ
day
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
Witness my hand and seal of this School District this ’ f597.
clerk,Oklahoma City Board of Education
(SEAL)
41
day
959
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89
OKLAHOMA COUNTY,
OKLAHOMA,
OF
M-li
MET IN REGULAR SESSION IN THE BOARD ROOM
(AUDITORIUM) ADMINISTRATION BUILDING, 900 NORTH KLEIN, MONDAY, DECEMBER 15, 1997, AT 6:00 P.M.
PRESENT:
Ron Bogle, District 1 Jennifer Puckett, District Terri Silver, District 3 Kenny Walker, District 4 Michael Carter, District 6 Tom Yeargain, District 7
President Member Vice President Member Member Member
ABSENT:
Thelma R. Parks, District 5
Member
OTHERS PRESENT: Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons.
CALL
T O
ORDER
CALL TO ORDER
Mr. Ron Bogle called the meeting to order at 6:10 p.m.
ROLL
CALL
ROLL CALL
At the time of the Roll Call, six (6) members of the Board were present Mrs. Parks arrived at 6:32 p.m.
EXECUTIVE MOTION: SECOND:
SESSION
Mrs. Silver Mr. Yeargain
MOVE TO GO INTO EXECUTIVE SESSION FOR THE PURPOSE OF DISCUSSING ITEMS A. A DISCUSSION OF THE APPOINTMENT, HIRING, EMPLOYMENT OF BUILDING ADMINISTRATORS/CENTRAL OFFICE ADMINISTRATORS, PURSUANT TO O.S. 25, ยง307 (B) (1); B. A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS, PURSUANT TO O.S. 25, ยง307 (B)(2); C. CONFIDENTIAL COMMUNICATION WITH DISTRICT'S ASSOCIATE GENERAL COUNSEL REGARDING FASCO V. OKLAHOMA CITY PUBLIC SCHOOLS, CASE NO. CJ 96-7840-25, PURSUANT TO O.S. 25, ยง307, (B)(4); D. CONFIDENTIAL COMMUNICATION WITH LEGAL COUNSEL CONCERNING THE FACTFINDING INVESTIGATION REGARDING HVAC INSTALLATIONS IN THE DISTRICT, PURSUANT TO O.S. 25, ยง307, (B) (4); E. DISCUSSION REGARDING THE EMPLOYMENT AND EVALUATION OF THE SUPERINTENDENT; [A MATTER WHEREBY DISCLOSURE WOULD VIOLATE CONFIDENTIALITY REQUIREMENTS OF STATE LAW BY VIRTUE OF 51 O.S. SEC 24 A.7 (A) (1) AND (2) 70 O.S. SECTIONS 6-101 AND 101.11], PURSUANT TO O.S. 25, ยง307 (B) (1). ROLL CALL
Mrs. Puckett, Mr. Walker, Mr. Yeargain,
MOTION CARRIED 6-0.
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
aye aye aye
The Board went into Executive Session at 6:10 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Tom Yeargain, Thelma R. Parks, Jennifer Puckett, Michael Carter, Kenny Walker, and Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Linda Brown, Director of Employment Services; Tammy Carter, Legal Counsel, and Rosa Lambeth, Board Clerk. 42
R. #363 EXECUTIVE SESSION 6:10 P.M.
960
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
:m -2:
IN
OPEN
MOTION: SECOND: . #364 BCONVENE IN PEN SESSION :39 P.M.
SESSION
Mrs. Parks Mr. Walker
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
MOTION CARRIED 7 - 0.
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye aye aye
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
The Board reconvened at 7:39 p.m.
Mrs. Parks, District 5 Board member, pledge of allegiance.
INTRODUCTION
ECOGNITIONS
aye aye aye
gave the invocation and led the
VISITORS
OF
RECOGNITIONS
Mr. Bogle introduced and congratulated the newly elected Board member, Mr. Mike Chandler, who would be replacing Mr. Yeargain at the end of his term. Mr. Bogle expressed his appreciation for Mr. Yeargain's many years of service to the District. He also congratulated Mrs. Parks for being elected to serve another term. Mr. Bogle requested a modification in the agenda to move the Educational Report before Citizen's Comments. He also asked to allow Dr. Crawford to make a special announcement from the Superintendent's Report. SUPERINTENDENT' S
REPORT
Dr. Crawford stated Dr. Moore was seeking to obtain the agreement with the Oklahoma City Federation of Teachers, Administrators, and the Oklahoma City Federation of Classified Employees to implement step increases. He noted these increases would not be implemented until after the holidays; however, they would be retroactive to July 1, 1997. Mr. Bogle asked for a tentative special meeting to be scheduled on December 19, 1997, to discuss negotiations. aXJCATIONAL tEPORT
EDUCATIONAL
REPORT
John Marshall Honors Academy
(Dr. Guy Sconzo)
Dr. Sconzo stated the Board had previously approved to establish an honors academy at Hoover Middle School and John Marshall High School. He introduced the John Marshall Academy principal and students who would present an update of the academy's accomplishments. Mrs. Vallene Cooks, principal of John Marshall, noted the academy students had test scores reflecting 80% percentile, or above, in all areas. There were 86 students attending the academy of which 27 were ninth graders, 25 were tenth graders, 21 were eleventh graders, and 13 were seniors. The 28 teachers involved with the Academy assisted student's in achieving high scores on college entrance exams and advanced placement exams. The students are able to compete with their counterparts in any area. 43
961
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
EDUCATIONAL REPORT
:M�3-
continued
Mrs. Cooks stated the teachers hired at the Academy had submitted written applications and essays expressing their commitment to the Academy. Students who were accepted into the Academy were required to have a cumulative G.P.A. of 3.00 or better, and test scores in the 70th or above percentile. Parents are also asked to donate four hours a week for school participation.
Dustin Brown, student, reported his honors chemistry class made tools for creating, investigating, and problem solving. He noted that while the periodic table held the key to understanding elements; his class was given a task to research an element on the internet. By taking virtual field trips to laboratories in England and New Mexico, the class compiled element boards detailing specific information about sodium and potassium. Steven Gaines, student, stated his honors English class was provided with extensive experience of analyzing, interpreting, evaluating and writing. He presented an anthology and collection of writings by John Marshall Academy students. The collection of essays included novels on computer, book commercials, and original poems. Davina Gipson, student, said she represented the honors computer/ business technology application class. This class emphasized the use of computers and the role they played in the school's activities. She pointed out that the business and computer students had provided the colorful graphics and binding for the John Marshall booklet which was distributed to the Board. Mena Hicks, student, represented the advanced art class at John Marshall Academy. She stated that in studio and advanced placement art, students concentrated on activities designed to strengthen composition, originality, and craftsmanship. The class goal involved a project to develop individual portfolios to showcase their skills and various media. The class was working together to recreate a section of Michael Angelo's Sistine Chapel Ceiling for the classroom.
Sue Linn, student, noted she represented the Industrial Art Class at the Academy.’ In this class, students learned lettering, drawing blueprints, and free-hand sketches. Her class had designed the silk screening on the sweatshirts her classmates they were wearing. Latrisha Hill, student and salutatorian of John Marshall Academy, said the Academy allowed students to take more advanced classes which would prepare them for college. Students in the academy also scored higher on the SAT test. She pointed out that students could save on college tuition by passing advanced placement exams while still in high school. Students passing these placement exams were then recruited by Division 1 and Ivy League Colleges. She recognized the parents, teachers, and students from the Academy who were attending the meeting, and asked them to stand.
Mrs. Parks commented on the excellent art work done on the booklets the Board had received from students of the Academy.
CITIZENS
COMMENTS
Terry Harris, patron, expressed his enthusiasm for the students and teachers involved in the program at John Marshall Academy. He pointed out that 52 percent of 1996 graduates were attending college. He also stated the Academy's athletic department was one of the best in the country.
Mary Dinkins, patron, stated there were still computer problems at Thelma Parks Elementary School. The students were not receiving as much computer training as they were expecting from the computer technology magnet school. Classroom computers could not be used when the computer lab was functioning. Even though the telephone line was in place at the school, there were no computers linked to the internet . She pointed out that program options like Research Wordbook or Word Processing were
44
CITIZENS COMMENTS
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
:m -4;
CITIZENS COMMENTS
continued
not available to the students. She asked addressed by the Board so that the school technology magnet school it was meant to be. in writing on the concerns at Thelma R. Parks
that these concerns be was truly the computer She requested a response Elementary School.
Barbara Bowersox, patron, stated the Board would be addressing several issues that would affect the children of the District. Her desire was to have the opportunity to go forward in the vision of providing a brighter future for the district's children.
Barbara Stoner, patron, stated the Academy at John Marshall was excellent. She pointed out that it was a public school funded by tax payers, which ran and functioned in a most efficient way. She stated that parents needed to support and help the present public school their child attended; however, going off and starting another school was not the answer. Frank Muskrat, patron, expressed his support for the Committee for a Neighborhood Middle School. He noted that District 2 needed a core knowledge middle school where students could thrive in a challenging environment.
Iris Santos-Rivera, patron, representing several organizations, all of which concerned public schools in Oklahoma City. She noted the organizations supported the work of teachers, support staff, and parents who confronted daily problems of the children in the District. Schools with many black minority and poor white students were not the schools reported to be doing excellent jobs, but the schools reported to have all the problems. She pointed out that public schools are the answer in combating these problems. Many teachers and support staff felt harassed by poor working conditions, low salaries, and the constant need for supplies. They felt there was no support from the administration. More concerns included the misuse of bond issue funds, and the need for bilingual and multicultural education. Reassignment of teachers in summer school without notice or pay was a crucial problem. She requested a written reply on these issues be sent to the Learning Disability Association, NAACP, and coalitions who would be happy to pass the information on.
Regina Meadows, patron, stated her disappointment on the way parents were informed of re-districing plans. She said if this had been a bond issue or a mill levy that hadn't passed, she would have received a note everyday. However, she was never contacted. Pamela Gaines, patron, noted she was a proud parent of a student attending the John Marshall Academy. She saw first hand the pride and professionalism the Academy was instilling in children at the school's award assembly. The classrooms were clean, organized, and the teachers were enthusiastic because the students were serious about their education. Louise Bass, patron, and member of the Wileman's Belle Isle Homeowner's Association, stated her support for the proposal for the new Neighborhood Middle School. This school would be a positive factor for the neighborhood and a win-win situation for everyone concerned. Bob Goldman, patron, and member of the Wileman's Belle Isle Homeowner's Association, stated his support for the proposal for an enterprise neighborhood school. He stated that the organizations he was a member of were always looking for opportunities in education to improve the plight of youth and felt the enterprise school was one way for improvement.
Reyna Moore, patron, stated her unconditional support for the new neighborhood middle school proposal. She pointed out the proposal would not be replacing the existing comprehensive middle schools nor would it be competing for students. The enterprise school would simply offer another choice for the children. Susan Campbell, patron, said the FBIR Neighborhood Association supported the neighborhood enterprise middle school. She stated it was a step in the right direction which could possibly bring back students who had left the district. Many parents had left the district due to the size, and the unsafe conditions of middle schools.
45
963
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
CITIZENS COMMENTS
.Y-5
continued
David Patterson, patron, pointed out he was happy for the future opportunity to possibly send his child to the enterprise school. He supported the concept wholeheartedly.
Vicki Morris, patron, stated that the new enterprise school would provide a viable, academic option, for many District 2 students. She said smaller class size and focused curriculum, would challenge students and teach them to become responsible citizens. These students would be attending the enterprise school by choice, and she hoped the Board would approve the proposal. CONSENT
AGENDA
Recommend approval of the following consent agenda items: (I) Approval of Minutes of Previous Meetings (Separate cover) (II) Legal Report (III) Purchasing and General Business (IV) Personnel and Encumbrances MOTION: SECOND:
Mrs. Silver Mr. Yeargain
MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS WITH ITEMS B & G TO BE REMOVED FROM CONSENT AGENDA AND VOTED ON SEPARATELY. ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
R. #36$ MOVE FOR APPROVAL OF CONSENT AGENDA ITEMS B & G TO BE REMOVED AND VOTED ON SEPARATELY
MOTION CARRIED 7-0. I . MINUTES Regular Special Regular
OF PREVIOUS MEETING(S) Board Meeting, November 3, Board Meeting, November 10, Board Meeting, November 17,
1997 1997 1997
II. LEGAL REPORT III. PURCHASING AND GENERAL BUSINESS
NOTE:
1.
Board members receive material on purchasing and general business items prior to a Board meeting and have the opportunity to review information provided and to call the administrative staff for clarification or to have questions answered.
Request approval of the Purchasing and General Business items as listed on the following pages. (Items A - I) A.
Recommend approval of a supplemental agreement with CARE Community and Social Services as an extended educational service procrram which will provide needed services to high school age special education students with severe and chronic disciplinary problems. (Dr. Guy Sconzo)
B.
Recommend approval of the Elementary Foreign Language Spanish Curriculum Guide. (Dr. Guy Sconzo)
C.
Recommend approval of an agreement with Seeworth Preparatory School, Inc., for alternative education services under the State Alternative Grant. This expenditure, not to exceed $130,000, is to be charged to General Fund Account 811-3881000-300-430-6513-000-585. (Dr. Guy Sconzo) 46
APPROVAL OF SUPPLEMENTAL AGREEMENT WIT CARE COMMUNITY & SOCIAL SERVICES
ITEM B VOTED ON SEPARATELY APPROVAL OF AGREEMENT WITH SEEWORTH PREP. SCHOOL INC.
964
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 :M-6
PURCHASING AND GENERAL BUSINESS
continued
iPPROVAL OF EVEN ITART PROGRAM VALUATION
D,
Recommend approval of Even Start Program Evaluation by Oklahoma City University in the amount of $30,000. This expenditure is to be charged to Federal Fund Account 823-7682123-340-000-0000-000-000 and has been approved on our Federal Educational Grant and/or Programs. (Dr. Guy Sconzo)
APPROVAL TO •URCHASE 9 BUSES
E.
Recommend approval to purchase buses (9) for use by Transportation Services from Ross Transportation Inc., who submitted the low cruotation in the amount of $423,678.00. This expenditure is to be charged to General Fund Account 811-000-2790-760-000-0000-000-061. (Mr. Raymond Randle) Recommend approval of Change Order #1, resulting in an increase in the amount of $1,893.75, for reroof at Hillcrest Elementary School by Standard Home and Industry. This expenditure is to be charged to Building Lew Account 821000-2620-450-000-0000-000-051. (Terry Wolfe)
iPPROVAL OF CHANGE »RDER #1 FOR INCREASE FOR LEROOF AT [ILLCREST ELEM.
$ 105,370.00 +1,893.75 $ 107,263.75
Original Contract Sum Net Change on C.O. #1 Contract Price
:tem g
voted
iEPARATELY
on
G.
Recommend approyal to purchase boiler system expansion tanks and catchment systems for catching boiler fluids and This preventing their loss through sewer systems. expenditure, not to exceed $150,000, is to be charged to Building Levy Fund by site. (Terry Wolfe)
(ITEMS H and I RELATE TO BOND ISSUE PROJECTS) APPROVAL TO AMEND I & E ARdHTBCT. c ENGINEERING :ONTRACTS
H.
Recommend approyal to amend A&E architectural and engineering contracts for the final 14 HVAC Bond projects to include yarious other portions of the approyed Bond proposition work at each of those 14 school sites. Expenditures related to amendments are to be charged to Bond Fund Account 831-1210000-000-000-0000-000-OPU. (Terry Wolfe)
IPPROVAL OF HANGE ORDER #2 iOR INCREASE IN :ONTRACT WITH lETRO MECHANICAL :ONTRACTORS INC.
I.
Recommend approyal of Change Order #2, resulting in an increase in the amount of $10,7 00, for the contract with Metro Mechanical Contractors, Inc., for the HVAC project at Capitol Hill Elementary School. This change order is necessary to allow for the addition of new heating units to the boys' and girls' gymnasiums. (Terry Wolfe)
Original Contract Sum Previous Change Order Amount Current Contract Net Change on C.O. #2 Total Adjusted Contract Price
$ 1,040,000.00 _____ +5,211.07 $ 1,045,211.07 +10,700.00 $ 1,055,911.07
HVAC Project Budget
$ 1,348,228.00
This expenditure is to be charged to Bond Fund Account 831105-0000-000-000-0000-000-166.
47
965
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 :M-7
CERTIFICATION STATEMENT(S)
CERTIFICATION STATEMENT(S)
TO:
BOARD OF EDUCATION
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for amendments to A&E contracts related to work on various bond projects in the Board of Education Meeting agenda of December 15, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr. T
y ‘Wolfe
Date
I hereby certify to the best of my knowledge that the recommendation for expenditure of Bond funds for Change Order #2, resulting in an increase in the amount of $10,700, for the contract with Metro Mechanical Contractors. Inc., for the HVAC project at Capitol Hill Elementary School in the Board of Education Meeting agenda of December 15, 1997 is proper in all respects and is within the guidelines for the projects approved by the electors of this district in the October 12, 1993, Bond Election.
Mr Date
48
ry Wolfe
966
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 =M-8
IV. PERSONNEL AND ENCUMBRANCES Approval of items la, lb, and Ic as listed below. Vern Moore, Mr. Belphry Dean) Approval to issue 1997-98 purchase orders
(Dr.
to encximber the
TkMOUNT
P.O. NO.
FUND
OCAS CODE
9820025
GENERAL FUND SALARY BUILDING LEVY SALARY CHILD NUTRITION SERVICES FUND FEDERAL FUNDS SALARY
8-11-000-5300-100
$10,750,000.00
8-21-000-5300-100
$
300,000.00
8-22-000-5300-100 SALARY 8-23-000-5300-100
$
600,000.00
$
850,000.00
9820026 9820027
9820028
Approval for ratification of November 1997, payrolls previously approved by the Board and upon which warrants have been issued as follows:
b.
1997-98 General Fund Salary 1997-98 Building Fund Salary 1997-98 Child Nutrition Services Fund Salary 1997-98 Federal Funds Salary
Approval of Personnel following pages.
and
$ 9,324,176.86 $ 207,036.22 $ 451,769.05 $
Encumbrances
699,491.62 as
listed
on
the
Personnel Report
Recommend that the following persons be employed as of the effective date specified; and that contracts or assignment notifications with the appropriate persons herein listed be approved and executed in the name of the District by the superintendent or person designated by him; also, that all other personnel recommendations, including terminations, leaves, retirements, and resignations be approved as listed. (Dr. Vern Moore)
11 21 22 23 31
-
General Fund Building Levy Child Nutrition Services External Funding 93-94 Combined Purpose Bond Issue
Certification of Encumbrances This is to certify that I have received the following encumbrance lists, P.O. # 9807486 to 9808061 from the encumbrance clerk. I have made a random testing of these encumbrances. Limited to the items tested in the sample, the encumbrances are in accordance with Board Policy and Oklahoma State Laws. December 10, 1997 Date
Konrad VanDerB Internal Auditor
49
967
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
M-9 PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
SITE/ ASSIGNMENT
NAME
EFFECTIVE SCHEDULE DATE STEP/LANE
ANNUAL SALARY
PROFESSIOMAL>TECHMI( UOi:
Jonathan Willner
Classen Adjunct IB Economics Instructor
10/27/97
435/00
$14.75
Quail Creek LD Teacher
11/10/97
03/03/BA
$24,360.00
Star Spencer 11/21/97 .5 Computer Science Teacher
01/03/MA
12,100.00
Taft MR/LD Teacher
11/10/97
03/03/BA
24,360.00
Northeast Bio-Med Engineer Technical Teacher
12/04/97
04/20/MA
39,190.00
Britton .5 Pre-Kdg Teacher
12/01/97
01/08/BA
12,302.50
Child Nutrition Warehouseman
12/03/97
163/01
$11,057.00
12/03/97
163/01
11,057.00
11/06/97
456/09
6,692.00
Eugene Field 12/02/97 Bilingual Assistant
103/04
$ 8,287.00
101/01
7,813.00
CERTIFIED:
Anita Chambless Jordan Rollingsworth
Kathy Owen Anthony Scott
Harriett Wright
CHILD NUTRITION:
Michael Barnett Diedra Callery
Shawna Vickers CLERICAL:
Laura Borja
Violet Bulock
Child Nutrition Warehouseman
Prairie Queen Kitchen Specialist
Star Spencer Title I Computer Assistant
11/21/97
50
968
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 â– M-10=
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL EMPLOYMENTS
NAME
SITE/ ASSIGNMENT
EFFECTIVE SCHEDULE STEP/LANE DATE
ANNUAL SALARY
CLERICAL: cont'd 11/21/97
103/01
8,021.00
Coolidge CSA
12/04/97
101/01
7,813.00
Yvonne Hall
Instructional Technology Program Administrative Secretary I
11/25/97
166/01
12,721.00
Sylvia Jackson
Telstar CSA
11/14/97
101/01
$ 7,813.00
11/20/97
101/01
7,813.00
Eleanor Johannsen
Heronville Media Assistant
12/01/97
110/06
9,004.00
Dulce Martinez
Columbus 11/24/97 Bilingual Assistant
103/01
8,021.00
Columbus 11/11/97 Bilingual Assistant
103/04
8,445.00
Shidler .75 Custodial Worker
11/17/97
158/01
$ 8,333.00
Bus Driver
11/24/97
105/01
$ 9,360.00
Barbara Coyle
Sheila Gatlin
Don Jenkins
Luis Ruiz
Linwood DD Assistant
Emerson ED Assistant
CUSTODIAL SERVICES: Elwynn Hall
TRANSPORTATION: Pamela Orellanes
51
969
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
PERSONNEL AND ENCUMBRANCES (Continued)
PERSONNEL SEPARATIONS
NAME
SITE/ ASSIGNMENT
EFFECTIVE DATE
DECEASED: CERTIFIED:
Geary Ellet
Classen English Teacher
11/21/97
Custodial Services Custodial Worker
11/20/97
NOTICE OF DISMISSAL: CUSTODIAL SERVICES:
Ronald Adcock
10
52
iM-11-
f MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 : M-12"
PERSONNEL AND ENCUMBRANCES (Continued)
kccoraing to Board Policy G-33, the following resignations are provided as "infonaation only" in the Personnel Report of the Board Agenda: NAME
EFFECTIVE DATE
SITE/ASSIGNMENT
PROFESSIONAL-TECHNICAL:
About Face Academy Drill Instructor
12/19/97
Eugene Field/1st Grade Teacher
01/15/98
Dollsa Muse
Jackson/Vocal Music Teacher
12/05/97
Polk/3rd Grade Teacher
11/24/97
Kristi Talton
King/4th Grade Teacher
12/19/97
Edwards/Kitchen Assistant
12/12/97
Hawthorne/Entry Kitchen Assistant
12/02/97
Russell Clay CERTIFIED:
Amy Bard
Cherilyn Holden
Kimberlie Osmond
CHILD NUTRITION: Phyllis Crawford
Moon/MR Teacher
12/08/97
Lisa Foos
Monroe/Entry Kitchen Assistant
Carolyn Johnson
Green Pastures/Kitchen Assistant
11/18/97
Sequoyah/Kitchen Specialist
12/02/97
Madison/CSA
11/21/97
Parmelee/Custodian
11/14/97
Alecia De Vera Susan Halter CLERICAL: Carmen Leon
CUSTODIAN: Kinney Anderson Raymond Halstied
Clifford Taylor
Shidler/Custodian
Shidler/Head Custodian
11
53
12/02/97
11/24/97
12/05/97
971
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 M-13S
PERSONNEL AND ENCUMBRANCES (Continued)
VOTE ON ITEM B
MOVE TO APPROVE THE GUIDE. ROLL CALL
Ms . Mr. Mr. Mr.
FOREIGN LANGUAGE
ELEMENTARY
Puckett, Walker, Carter, Bogle,
aye aye aye aye
SPANISH CURRICULUM
Mrs. Silver, Mrs . Parks, Yeargain, Mr.
aye abstain aye
R. #366 MOVE TO APPROVE ELEMENTARY FOREIGN LANG. CURRICULUM GUIDES
MOTION CARRIED 6 aye, 1 no.
DISCUSSION!
Mrs. Parks stated she had read the information provided concerning the Elementary Foreign Language Curriculum guide. By realizing the district already had a magnet school designed primarily for foreign language, she was concerned that the district would provide the vision that each student in the K-5 grade would be exposed to the foreign language program. She stated she appreciated parents who had expressed their desire for a middle school enterprise school and had always supported changes that involve the best interests for children. She pointed out that when the magnet elementary school was established, one of the key elements was to teach foreign language to K-5 grade students. However, that vision had not been met. Mrs. Parks noted that as the Board prepared to discuss the elementary foreign language curriculum guide, it should take into consideration the commitment that was made to the citizens to provide a specialty school for foreign language. If all of the other magnet schools visions were being fulfilled, she felt that the Board had fallen short of doing what was promised the citizens and patrons at the magnet elementary school. She pointed out that patrons came time after time requesting a meeting to discuss this school, but without success. She said she wanted to support the curriculum guide, but she wanted to know if the district would recognize the elementary magnet school and focus on providing what was promised.
Dr. Crawford responded that the adoption of the curriculum guide would be a step toward enabling all campuses to be better equipped to implement foreign language. This would be especially beneficial to the Spanish speaking students as well as all schools in the district. Mrs. Parks stated she wanted to support programs for students; however, she did not know how the district could implement a program in a foreign language if it was not being utilized at the magnet school designed for it. VOTE ON ITEM G
MOVE FOR APPROVAL TO PURCHASE BOILER SYSTEM EXPANSION TANKS AND CATCHMENT SYSTEMS FOR CATCHING BOILER FLUIDS AND PREVENTING THEIR LOSS THROUGH SEWER SYSTEMS. ROLL CALL
Ms. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye no aye
MOTION CARRIED 5 aye, 2 no.
54
Mrs. Silver, Mrs. Parks, Yeargain, Mr.
aye aye no
R. #367 MOVE TO APPROVE PURCHASE OF BOILER SYSTEM EXPANSION TANKS AND CATCHMENT
â– SYSTEMS
972
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
M-14--
MEMBER S'
BOARD 1.
Recommend approval of the proposed 1998-99 school calendar, shovnn. on the following pages. (Dr. Vern Moore)
MOTION: SECOND: L #368 APPROVAL OF PROPOSED 1998-99 SCHOOL CALENDAR
BUSINESS/COMMENTS as
Mrs. Parks Mr. Yeargain
MOVE FOR APPROVAL OF PROPOSED 1998-99 SCHOOL CALENDAR.
ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs Mrs Mr.
aye aye aye aye
Silver, Parks, Yeargain,
aye aye aye
MOTION CARRIED 7-0. DISCUSSION! Mr. Carter asked if there would be two weeks of testing in March as noted on the 1998-99 calendar. Dr. Moore responded that the first week was initial testing, and the second week was for make-up testing. Mr. Walker asked if the calendar would be distributed to all the school sites. Dr. Moore replied yes it was sent to all the schools. Mr. Walker asked about designating days, such as inservice days, and whether a child attended schools those days or not. Dr. Moore responded that the calendar was being approved early so that any changes could be made. Mrs. Parks asked if there was also a way to adjust the calendar to note the days core curriculum schools weren't in session. Dr. Moore responded the issue was discussed while developing the calendar; however, the staff felt it would be more confusing for some parents to note those days. He felt the best way to avoid confusion would be to communicate better with those individuals. Mrs. Parks pointed out the calendar could state core knowledge schools closed. Mrs. Silver noted that by adding core knowledge schools to the calendar would possibly do the district harm because the state may not approve the deregulation. Mrs. Parks asked if the deregulation was required annually or over a period of several years. Dr. Sconzo stated the State Board of Education required annually reapplication and approval. Dr. Crawford pointed out that an addendum could be added for the campuses.
FIRST READING POLICY J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER
2.
First reading of Board policy J-08: STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER. (Dr. Guy Sconzo/Tammy Carter).
DISCUSSION Mrs. Silver asked if policy J-08 referred to transfers within the school district or outside the district. Ms. Carter replied it referred to transfers outside the district.
3.
Recommend approval of recommended revisions to Board policy J-42: SCHOOL UNIFORMS. First reading was at the December 1, 1997, Board meeting. (Dr. Guy Sconzo/Ms. Tammy Carter)
55
973
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
BOARD MEMBER COMMENTS/BUSINESS MOTION: SECOND:
= M—15:
(continued)
Mr. Carter Mrs. Silver
MOVE FOR APPROVAL OF RECOMMENDED REVISIONS TO BOARD POLICY J-42: SCHOOL UNIFORMS.
ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
MOTION CARRIED 7-0.
DISCUSSION: Mrs. Parks asked if the revisions to the policy were based upon parent's approval or because of the administrator making the decision. Dr. Crawford responded if the school met the criteria and parents approved, then the uniform policy was approved. Dr. Sconzo further noted the superintendent would have to give the final approval. Any school would have to meet the criteria and be in compliance in order for the superintendent to approve the application. Mrs. Parks stated the administration needed to ensure school uniforms were approved by parents and staff, not just approved by staff.
Comments Mrs. Silver noted she had attended the wrap-up for the Principal for a Day Program, and felt it was a rewarding experience to hear such positive statements from those who participated. Mrs. Parks stated she wanted to recognize Loree Schrank, an outstanding woman with five children who found the time to attend every Board meeting and in addition has been attending school and would earn a Bachelors Degree in December. Mrs. Parks stated her appreciation to the principals who sent her a calendar of events from their schools. She asked that the principals send the calendars to her home address. She noted she was deeply grateful to be able to serve another term with the Board because helping children is her mission.
Mr. Bogle said he had attended the All-City, All-District, Orchestra performance which included 80 of the district's students. It was gratifying to see the growth in the district's art program and hear such excellent music. He recognized Dr. Green and his staff for a wonderful program. He noted there would be a program in the Spring which he hoped would be promoted to have a larger attendance.
Mr. Bogle stated his disappointment in the condition of the facilities and the negative media coverage about problems in some of the schools. He pointed out the problems at Hoover were not budget issues but a management issue. It only takes one small incident to really damage the efforts the district has made in other areas. The cleanliness of our buildings should be given high priority. Mr. Bogle noted his appreciation for Samuel Turner, a Pre-K student at Western Village, for providing the holiday decorations for the Board. He also stated his enthusiasm for the John Marshall Academy which had obviously created excitement and pride in students attending the school. Since this program had not had a budget impact on the district and.was so successful, he asked if this program could be implemented at other schools.
56
R. #369 APPROVAL OF REVISIONS TO BOARD POLICY J-4; SCHOOL UNIFORMS
974
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 M-16"
BOARD MEMBER GOMMENTS/BUSINESS
(Continued)
________ OKLAHOMA CITY PUBLIC SCHOOLS________
900 NORTH KLEIN ★ OKLAHOMA CITY, OK 73106 ★ P.O. BOX 25428 ★ OKLAHOMA CITY, OK 73125-0428
School Calendar
JULY
Sunday
1998
Tuesday
Monday
6
Mi
7
14
20
27
2
8
9
21
22
23
28
29
30
Wednesday
Tuesday
Monday
1
16
WARRANTS
5
4
Saturday
Friday
Thursday
15
3
Thursday
WARRANTS
10
j
17
1
24
J
6
21
26
27
28
Wednesday
9
(4
16
22
23
19
20
21
25
26
27
28
Thursday
20
8
18
Friday
14
19
Tuesday
Thursday
3
Writing Tect
JANUARY
Saturday
Friday
7
13
Parent/Teacher Conference WARRANTS 15
17
6
12
7
CLASSES BEGIN WARRANTS 24/31
Wednesday
25
Monday
Thursday
End 2nd Quarter
2
13
Tuesday
5
II
Sunday
Wednesday
1
12
WARRANTS
Tuesday
Monday
4
Saturday
Friday
II
Monday
Sunday
31
10
SEPTEMBER Sunday
Wednesday
13
AUGUST
Sunday
1999
8
Iruarvtee Day
|5
WARRANTS
22
WARRANTS 29
FEBRUARY Friday
Saturday
5
4
10
II
12
17
18
19
24
25
WARRANTS 26 '
MARCH
Saturday
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
Sunday
Monday
Tuesday
Wednesday
Thursday
Friday
Saturday
4
1
2
3
8
9
10
II
|5
16
17
18
O|Mn House High SchoolB22
23
Open House Middle Schooto 24
25
29
WARRANTS 30
9^ 14
21
Sr
28
OCTOBER
Sunday
WARRANTS
Monday
Wednesday
Tuesday
Thursday
Friday
1
6
5
If
Open House Elementary ft Schools O
20
21
22
WARRANTS 30
z.
27
28
29
11
Ist Quarter
26
27
28
13
1
Wednesday
2
3
4
Thursday
|5
19
21
Tuesday
14
23
20
14
5
Sunday
Saturday
Friday 6
Monday
Tuesday
Wednesday
9
8
13
19
Monday
7
'2
13
WARRANTS
6
5
WARRANTS
Thursday
Saturday
2
1
12
NOVEMBER Sunday
7
APRIL
Snow Day
16
23
WARRANTS
30
MAY
Saturday
Friday
pm
k’
a
10
9
Parent Conference 11 Day H
12
F
ft
16
17
21
23
24
29
I -.i
Monday
Tuesday
7
14
19
20
'
"
1
WARRANTS
Wednesday
Thursday
1
2
3
8
9
10
15
16
•
17
Saturday 4
II
Sunday
17
18
19
20
26
End —_ 4th Quarter x7
21
22
27
28
29 WAMUUfV»3ll
^S|
57
21
Record Day WARRANTS 28
JUNE
Saturday
Friday
4
3
8
9
10
II
15
16
17
18
^19
21
22
23
24
25
26
28
29
WARRANTS 30
WARRANTS
Regular Board meetings are generally scheduled for the first and third Monday of every month.
28
14
WARRANTS
2
14
23-
20
Thursday
7
1
7
18
Wednesday
Tuesday
Monday
Snow Doy
■.
13
12
r'
E
6
II
25
Friday
5
10
n
WARRANTS 30
DECEMBER
Sunday
18
4
3
|3
WARRANTS
975
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
BOARD MEMBER COMMENTS/BUSINESS
:m -17:
(Continued)
RECOMMENDED SCHOOL CALENDAR 1998-99 CALENDAR EVENTS Independence Day
1998-99
(Offices Closed)
July 3
Principals Report
August 3
Teachers Report
August 18
First Day of Classes
August 24
Labor Day
(Offices Closed)
September 7
Fall Break
(Schools Closed)
October 15-16
End of First Quarter (42 days)
October 23
Parent Conference Day
November 11
Thanksgiving
(Schools Closed)
November 25-27
Thanksgiving
(Offices Closed)
November 26-27
Winter Break
(Schools Closed)
December 21-31 January 1
Winter Break
(Offices Closed)
December 24-25,31 January 1
Classes Resume
January 4
End of Second Quarter (46 Days)
January 14
In-Service Day
January 15
M.L.King, Jr. Day
(Offices Closed)
January 18
Parent Conference Day
February 15
Spring Break
(Schools Closed)
March 15-19
Spring Break
(Offices Closed)
March 18-19 March 2 6
End of Third Quarter (44 Days)
April 16
Snow Day
May 27
End of Fourth Quarter (43 Days)
May 28
Record Day
Memorial Day
(Offices Closed)
Snow Day 29
58
May 31 June 1
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
BOARD MEMBER COMMENTS/BUSINESS
(Continued) 11-21-97
POLICY:
OKLAHOMA CITY PUBLIC SCHOOLS
J-08
900 NORTH KLEIN, OKLAHOMA CITY, OK 73106
ADOPTED: 1-20-81
"Establishing Excellence"
REVISED:
5-6-96
STUDENT SCHOOL ASSIGNMENT AND STUDENT TRANSFER The Board believes students should attend the school to which they
Attendance zones once assigned to a school will be
are assigned.
identified with the receiving school
in subsequent reassignment
plans and shall be changed and/or altered only upon action by the
Board. TXnnually, by November 15,
the superintendent shall monitor school
enrollment and send the report to the Board members and all school principals. will
be
Before student reassignments are made,
demountable
existing
to
given use,
and
space
relocation
in of
buildings, special
consideration and
portable
programs.
feasible, student reassignments will keep students together,
When
K-12.
State law provides that, under limited and specific circumstances,
students may be allowed to transfer between schools districts.
Out
of district transfers will be granted only to allow students
to
participate in special education programs which are not available in that district; to allow a senior student to graduate from the
school he or she previously attended; to accommodate a catastrophic
medical reason;
or,
to allow out-of-district students
to attend
magnet schools. 31
59
1 of 2
977
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
BOARD MEMBER COMMENTS/BUSINESS
Students
from surrounding districts,
schools,
will
only . be
:m -19:
(Continued)
considered
who
for
determined that no additional students,
wish
to
attend magnet
enrollment
after
it
is
from within the district,
are eligible to attend such schools. Intradistrict transfers may be granted at the discretion of the district only following a determination that the best interests of
the student and/or school will be served by the action.
A transfer
must be obtained if a student attends a school other than his or her assigned school.
The superintendent is directed to implement
regulations in accordance with this policy.
u
32
60
2 of 2 (J-08)
978
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
M”20s BOARD MEMBER COMMENTS/BUSINESS
(Continued)
The Board of Education endorses school uniforms at schools where the principal and a majority of the patrons together express such a
preference.'
voluntary for
approved
in
Participation students
attendance
assigned to
boundaries.
school a
uniform
school by virtue of
Students
is
programs
transferring
school other than their attendance area assigned school,
Board
into
a
may be
required to participate in the school uniform program. The
Superintendent
developing
and
is
enforcing
with
charged
administrative
the
responsibility
regulations
which
for
will-
govern schools•• that opt' for school arti-forms. —Said-'-regulations will
delineate the administrative approval process and condi-tions under which schools may-institute—the—use of uniforms requirements.
33
61
979
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
■M-21-
SUPERINTENDENT 1.
SUPERINTENDENTS REPORT
REPORT
Recommend approval of the High School Redistrictinq Plan for the 1998-99 school year, including the following attributes of the plan. (Dr. George Kimball) •
The establishment of new attendance boundaries as described in the attached memorandum and map for the six comprehensive high schools (John Marshall, Northwest Classen, Douglass, U.S. Grant, Capitol Hill and Star Spencer).
•
Current 11th grade students will be allowed to apply for a special transfer to finish their senior year next year {199899) at their current high school, provided that they furnish their own transportation.
•
At the end of the current school year (1997-98), Northeast High School will close, and will re-open for 1998-99 as the Northeast Academy of Health Sciences and Engineering Magnet School. Admission will be by application only, with no assigned attendance boundaries, and the school will consist of grades 6-12.
•
The Northeast and Classen Magnet Schools will co-op (combine) beginning in 1998-99 to field varsity athletic teams in football, wrestling, fast-pitch softball, baseball, and track, with Northeast being designated as the "host" school. All other high school sports programs will be stand-alone programs at each high school.
MOTION; SECOND:
Mr. Carter Mrs. Silver
MOVE FOR APPROVAL OF THE HIGH SCHOOL REDISTRICTING PLAN FOR THE 1998-99 SCHOOL YEAR, WITH THE MODIFICATION THAT HORACE MANN'S ATTENDANCE ZONE BE CHANGED FROM DOUGLASS TO JOHN MARSHALL HIGH SCHOOL.
ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0
DISCUSSION: Dr. Crawford stated he was pleased to present the high school He congratulated everyone redistricting plan to the Board for approval who had worked so hard on the project, which had been discussed for about eighteen months. He said the district felt by implementing the plan, the high schools would have more parental and neighborhood support. The athletic program would be enhanced at Northeast and Classen by co-oping the teams; however, there would be some stand-alone sports at the two schools. Mrs. Parks asked for an explanation on why the request was to change Horace Mann's attendance area from Douglass to John Marshal and the impact on enrollment at both schools. Dr. Kimball responded the change would affect only about 60-65 students leaving each school with an approximate total of 1,000 students. Mrs. Parks asked about the mileage difference from Horace Mann to John Marshall as opposed to Douglass, and if it was necessary for the administrators at both schools to discuss changes first. Dr. Kimball responded that Horace Mann was closer to John Marshall than Douglass by about 1 1/2 miles.
62
R. #370
MOVE TO APPROVE HIGH SCHOOL REDISTRICTING PLAN FOR 1998-99 SCHOOL YEAR WITH MODIFICATION THAT HORACE MANN ATTENDANCE ZONE BE CHANGED TO JOHN MARSHALL
980
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 M-22'
SUPERINTENDENT'S REPORT
continued
Dr. Crawford pointed out that the principals had been involved in the redistricting process since discussions had first started. He also noted that principals primarily watched total enrollment numbers. Dr. Sconzo said that principals are mainly provided information concerning enrollment numbers and programs.
Mr. Walker asked if the town meetings had high attendance. He also asked if the district had done all it could to notify parents of these meetings. Dr. Kimball responded there were two meetings in the administration's auditorium; however, the attendance was poor. Dr. Crawford pointed out that Mrs. Henderson had spent many hours working on keeping the media and newspapers informed about town meetings. Mr. Carter said that at the meeting he attended, the main concern he heard was about the Northeast program and transportation to that school. Mr. Yeargain stated that at one town meeting he and about 600 people had attended. Southeast patrons had requested a magnet school without boundaries. He had not had anyone opposed to the plan until now.
Mrs. Parks expressed her enthusiasm for the Bio-Med program at Northeast and hoped it would become a viable program allowing students to prepare for Health careers. Dr. Crawford said he wanted to recognize Dr. Kimball, Dr. Sconzo and his staff, and the committee that was responsible for determining the best program at Northeast. Mrs. Silver asked about what the racial balance might be with Horace Mann feeding into John Marshall instead of Douglass. Dr. Kimball replied he did not have that information. Mrs. Silver stated she felt the word "academy" was being overused. She noted there was Gateway Academy, Hoover Academy, John Marshall Academy, now Northeast Academy of Health Sciences.
Mr. Carter commented he was proud to be a part of a Board that had taken on a challenge, had listened to the communities, and had given their schools back to them. Mr. Yeargain noted that redistricting was a big decision and he was also proud to be a part of making it. MR. BOGLE REQUESTED A RECESS AT 9:35 P.M. AND RECONVENED AT 9:44 P.M.
2.
Recommend approval of the Committee School Proposal. (Dr. Guy Sconzo)
MOTION: SECOND: L #371 ®VE FOR FRIENDLY ttlENEMENT TO ODIFY PROPOSAL rUAT ADMISSION 3E BY APPLICATION 3NLY WITH THE BASIS OF A B AVERAGE OR BbTlER OR 70 PERCENTILE ON ITBS TEST
for a Neighborhood Middle
Mr. Bogle Mrs. Puckett
MOVE FOR A FRIENDLY AMENDMENT TO MODIFY ORIGINAL PROPOSAL SO THAT ADMISSION WOULD BE BY APPLICATION ONLY WITH THE BASIS OF A B AVERAGE OR BETTER OR 70 PERCENTILE ON THE ITBS TEST. ALL SPECIFIC DETAILS AND PROCEDURES RELATED TO ADMISSIONS BE DEVELOPED DURING THE CONTRACT NEGOTIATION PROCESS. ROLL CALL
Ms . Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs. Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye aye
MOTION CARRIED 5 aye 2 no.
63
aye no no
981
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
SUPERINTENDENT'S REPORT
MOTION: SECOND:
M-23:
continued
Mrs. Silver Mrs. Parks
MOVE TO POSTPONE THE ITEM AND TO REQUEST ADDITIONAL PRESENTATION AND . SPECIAL BOARD MEETING ON DECEMBER 22, 1997, AT 6:00 ROLL CALL
Mrs. Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
Mrs . Silver, Mrs . Parks, Yeargain, Mr.
aye no aye aye
aye aye aye
MOTION CARRIED 6 aye 1 no. DISCUSSION Mr. Bogle asked for a brief review on the process that would follow He also inquired about the timeline. after the action on the item Dr. Sconzo responded that the district was asking the Board to approve the enterprise school application in concept. This would allow the district to proceed with the development of a contract which would take from 30-60 days to clearly define all details on how the enterprise school would function.. The legal counsel is more involved in developing the language to be certain that all details are noted in the contract. After the contract is developed, it would then be brought back to the Board for action. Mrs. Parks stated there were several questions on the proposal, brought up at a previous meeting, which she thought would be discussed first before it became a action item. Dr. Crawford responded that a supplement had been added to the Board packet for review that he hoped would have answered any questions. Mr. Yeargain stated he was not against the enterprise school; however, he felt the Board was being pressured to get both schools started. He was still concerned that if the sites of Burbank, Belle Isle, and Sunset were going to be used, then if the district needed a facility for any reason, then a building would have to be rented outside the district. The first proposal committee had a solid program and had agreed to pay rent for the facilities; however, he felt the second proposal committee needed to be fair and also pay rent.
Mr. Walker asked for explanation on what changes had been made concerning the proposal. Dr. Sconzo responded one change in the new proposal pertained to the admission policy. Students could now be admitted with a 70 percentile test score instead of 80 percentile, or, by maintaining a B average after fifth grade. Mrs. Puckett asked if the Board approved the new admissions policy, and afterwards found some inconsistencies, would there still be time for discussion on those issues during contract negotiations. Dr. Sconzo responded that if there were still details unanswered after approval of the proposal, conflicts would have to be resolved at contract time. The change in the admissions policy occurred as a result of the committee trying to respond to concerns heard from the Board at the first review. Mr. Bogle noted he would like to modify the language on the admission application to state that "admission would be by application only with the basis being a B or better average or 70 percentile on the ITBS test". Mrs. Puckett stated she felt the modification would probably be helpful.
Mrs. Parks reported she felt there had not been enough discussion on the new school proposal. She noted that the Board needed to be able to ask questions and be given satisfactory answers. Dr. Sconzo pointed out that even if the proposal was approved, the school would not open until there was a Board approved contract between both parties. Mrs. Silver stated a school could be opened to give a child a different academic experience, with parental support and based on high test scores; however, it should not be opened as an escape from the other schools in the District. She could not vote on a school based on the attitude that all other schools in the District were bad. 64
R. #372 MOVE TO POSTPONE THE ITEM AND REQUEST ADDITION PRESENTATION AND SCHEDULE A SPEC!/ BOARD MEETING FOB DECEMBER 22, 1997 AT 6:00 P.M.
982
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 M-24;
SUPERINTENDENT'S REPORT
continued
Mr. Bogle asked for a friendly amendment to the motion stipulating that admission would be by application only with the basis of a B average or better or 70 percentile on the ITBS test and all specific details and procedures related to admissions be developed during the contract negotiation process. Mrs. Parks asked what was the district's acceptable ITBS test score. Dr. Sconzo responded that the scores were compared nationally to other students, and that were was not a certain passing score. The district can only tell if the school is low or high performing by comparing these scores. Mrs. Parks asked if there is no cutoff with ITBS tests, why was the new school requiring a 70 percentile for admission in the school. Dr. Sconzo responded that it was possible for a student to score in the low percentile on the test but had a B average, and could still meet the admission criteria. This could mean the student was high achieving but did not test well.
Mr. Walker requested a report on the number of students who would be affected by changing the admission process from a 80 percentile to a 70 percentile. He commended the committee for their willingness to be flexible and allow more students the opportunity to attend the new school. Mr. Yeargain noted that he was not against enterprise schools; however, he felt this new proposal would be unfair to the entire district. If one new school had to pay rent or lease then all the other new schools should also pay their own way. If a group wanted to start a new school on the Southside and there were no empty schools, that group would have to pay rent or lease. Mr. Kelly pointed out that the administration would access a charge for rent in that case. He noted that a staff recommendation had not been made about the rent issue. Mrs. Puckett pointed out that she also felt all enterprise school proposals should be treated alike. Dr. Sconzo stated the intent of the administration was to be fair to all proposals and that a decision would be made and applied to all the enterprise schools. A lack of available space for a proposal would not be an issue because it was possible to convert an existing school into an enterprise school. Mr. Yeargain stated his concern that Hoover would be overflowing. Dr. Sconzo pointed out that some of the same concerns were stated a few years ago when the four schools were re-opened; however, many of the concerns were unfounded. He noted there would always be space problems and needs in the district.
Mr. Bogle noted that if it was required to have all the answers to questions about the Northeast Academy, the program would not have been voted on. The Board should trust the administration to iron out the details on issues just like this one. He pointed out the Board had been courageous in trying to find ways to improve the quality of the school district. Mrs. Parks asked if there were a certain number of enterprise schools a district could have. Dr. Sconzo responded the policy did not limit the number of enterprise schools only on what would be expected in the quality of applications. Mrs. Parks stated she had heard many questions about why so many schools were being opened in the far northwest. She felt that there would be many other requests for other enterprise schools in different parts of the city. Dr. Sconzo pointed out the policy stated that if a proposal complied with the policy and Board regulation then that proposal must be presented. Mrs. Parks stated her purpose of serving on the Board was for the children and the community; therefore, she abstained when she was not totally comfortable with any issue. Mrs. Silver requested that a presentation be brought back at a later date with a focus on the mission statement of the proposal. Mr. Bogle pointed out, and commended, the committee on the many hours that had been put into developing their proposal. Mrs. Bowersox stated she, and her family, had always supported the Oklahoma City Public Schools. She pointed out the neighborhood school proposal was about serving all children.
3.
Remarks
65
983
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997 M-25J
BUSINESS
UNFINISHED
(NONE) BUSINESS
NEW (NONE)
COMMENTS
CITIZEN S' (NONE)
BOARD
MEMBER S'
Mr. Bogle stated he would like to apologize to the personal remarks made that might have offended anyone.
IN
OPEN
MOTION; SECOND;'
Board
for
any
SESSION
Mr. Walker Mrs. Silver
MOVE FOR APPROVAL OF KAYE SCHEDULE 600, STEP 5. ROLL CALL
BOARD MEMBERS COMMENTS
COMMENTS
Mrs . Puckett, Mr. Walker, Mr. Carter, Mr. Bogle,
E.
MEDCALF,
aye aye aye aye
ADMINISTRATOR OF ACCOUNTING,
Mrs. Silver, Mrs . Parks, Yeargain, Mr.
aye aye aye
R. #373 MOVE TO APPROVE HIRING OF KAYE MEDCALF, AMHN. OF ACCOUNTING, SCHEDULE 600,
â– STEP 5
MOTION CARRIED 7-0.
MOTION; SECOND;
Mr. Walker Mr. Carter
MOVE TO APPROVE RECOMMENDATION TO ENGAGE THE FIRM OF ZAHL FORD, THROUGH THE FIRM OF DAY, EDWARDS, FEDERMAN, PROPESTER & CHRISTIENSEN, INC., AS INDEPENDENT COUNSEL FOR THE PURPOSE OF FURTHER STRUCTURAL STUDIES OF SELECTED SITES FOR AN AMOUNT NOT TO EXCEED $95,000. ROLL CALL
Mrs Mr. Mr. Mr.
Puckett, Walker, Carter, Bogle,
aye aye aye aye
Mrs. Silver, Mrs. Parks, Mr. Yeargain,
aye aye aye
MOTION CARRIED 7-0.
ADJOURNMENT There being no further business, the meeting adjourned at 11:46 p.m. The motion for adjournment was made by Mrs. Silver and seconded by Mrs. Parks; On roll call, the votes were as follows: Mrs. Puckett, aye; Mrs. Silver, aye; Mr. Walker, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED. 66
R. #374 MOVE TO APPROVE RECOMMENDATION TC ENGAGE THE FIRM OF ZAHL FORD, THROUGH THE FIRM OF DAY, EDWARDS, FEDERMAN, PROPESTER & CHRISTIENSEN, INC AS INDEPENDENT COUNSEL FOR THE PURPOSE OF FURTHI STRUCTURAL STUDII OF SELECTED SITES NOT TO EXCEED $95,000 R. #375 ADJOURNMENT 11:46 P.M.
<
984
MINUTES OF THE REGULAR MEETING OF DECEMBER 15, 1997
M-26:
H
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of the Clerk.
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
!
by the 199^.
Board
of
Education
this
day
of
) ) )
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this regular meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County.
I also certify that at least 24 hours prior to the regular meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting. of
witness my hand and seal of this School District this ‘yf 1999. 1^'
Clerk, Oklahoma City Board of Education (SEAL)
67
day
985
MINUTES OF THE SPECIAL MEETING OF DECEMBER 19, 1997
THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER
89
OF
M-1
OKLAHOMA COUNTY, OKLAHOMA, MET IN SPECIAL SESSION IN THE BOARD ROOM,
ADMINISTRATION BUILDING, 900 NORTH KLEIN, FRIDAY, DECEMBER 19, 1997, AT 12:00 P.M. PRESENT:
Jennifer Puckett, District 2 Terri Silver, District 3 Thelma R. Parks, District 5 Michael Carter, District 6 Tom Yeargain, District 7
Member Vice President Member Member Member
ABSENT:
Kenny Walker, District 4 Ron Bogle, District 1
Member President
OTHERS PRESENT; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Rosa Lambeth, Board Clerk; Tammy Carter, Associate Counsel, Central Office staff members; representatives from professional groups; the news media; and other interested persons. CALL
TO
CALL TO ORDER
ORDER
Mrs. Terri Silver called the meeting to order at 12:04 p.m. ROLL
ROLL CALL
CALL
At the time of the Roll Call, five (5) members present. Mr. Bogle arrived at 12:13 p.m.
EXECUTIVE MOTION: SECOND:
of
the
Board were
SESSION
Mr. Yeargain Mrs. Parks
R. #376
MOVE TO EXECUTIVE SESSION FOR A DISCUSSION OF NEGOTIATIONS WITH EMPLOYEE GROUPS. ROLL CALL
Mrs . Puckett, Mrs . Parks, Mr. Yeargain,
MOTION CARRIED 6-0.
aye aye aye
Mrs. Silver, Carter, Mr. Mr. Bogle,
EXECUTIVE SESSIOh 12:04 P.M.
aye aye aye
The Board went into Executive Session at 12:04 p.m.
Those in attendance in the Executive Session were Board Members: Ron Bogle, Terri Silver, Jennifer Puckett, Michael Carter, Tom Yeargain, Thelma R. Parks; Dr. Marvin Crawford, Superintendent; Dr. Vern Moore, Deputy Superintendent; Tammy Carter, Legal Counsel; Rosa Lambeth, Board Clerk. OPEN
MOTION: SECOND:
S E S S I 0 N Mrs. Parks Mr. Carter
MOVE THAT THE BOARD RECONVENE IN OPEN SESSION. ROLL CALL
Mrs. Puckett, Mrs. Parks, Yeargain, Mr.
MOTION CARRIEE 6-0.
aye aye aye
Mrs. Silver, Carter, Mr. Bogle, Mr.
The Board reconvened at 12:59 p.m. 68
aye aye aye
R. #377 RECONVENE IN OPEN SESSION 12:59 P.M.
986
MINUTES OF THE SPECIAL MEETING OF DECEMBER 19, 1997 M-2
Mrs. Parks, District 5 Board member, pledge of allegiance.
IN
OPEN
MOTION: SECOND: . #378 OVE TO APPROVE 7-98 SALARY CHEDULE FOR DILDING DMIMISTRATORS & HOSE EXCEEDING TEPS OF .SCHEnifTT.E ECEIVING A POOR ERCENT INCREASE
gave the invocation and led the
SESSION Mrs. Puckett Mrs. Parks
MOVE TO APPROVE THE 1997-98 SALARY SCHEDULE FOR BUILDING ADMINISTRATORS, AND FOR THOSE EXCEEDING THE STEPS OF THE SCHEDULE RECEIVING A FOUR (4) PERCENT INCREASE ABOVE LAST YEAR'S BASE SALARY. ROLL CALL
Mrs. Puckett, Mrs. Parks, Mr. Yeargain,
aye aye aye
Mrs. Silver, Carter, Mr. Mr. Bogle,
aye aye aye
MOTION CARRIED 6-0 .
DJODRNMENT :O4 P.M.
ADJOURNMENT There being no further business, the meeting adjourned at 1:04 p.m. The motion for adjournment was made by Mrs. Silver and seconded by Mrs. Parks. On roll call, the votes were as follows: Mrs. Silver, aye; Mrs. Puckett, aye; Mrs. Parks, aye; Mr. Carter, aye; Mr. Yeargain, aye; and Mr. Bogle, aye. All aye. THEREUPON THE MEETING WAS ADJOURNED.
987
MINUTES OF THE SPECIAL MEETING OF DECEMBER 19, 1997
(An audio cassette recording of the meeting, excluding the Executive Session, is on file in the Office of th^ Clerk.)
Presiden
Minutes
approved
STATE OF OKLAHOMA ss. COUNTY OF OKLAHOMA
by the , 1990.
Board
of
Education
this
/ 3 ‘/-A
d^Y
of
)
I, the undersigned Clerk of the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, do hereby certify that notice of the date, time, and place of this special meeting was given, at least 48 hours prior to this meeting, to the County Clerk of Oklahoma County. I also certify that at least 24 hours prior to the special meeting excluding Saturdays, Sundays, and Holidays, notice of the date, time, place, and agenda of the meeting was posted in prominent public view at the location of the meeting.
Witness my hand and seal of this School District this ' /■
Clerk, Oklahoma City Board of Education (SEAL)
day
M-3