Oklahoma City Public Schools Board Meeting Minutes, 1976 by Metropolitan Library System Oklahoma

MINUTES OF MEETING OF JANUARY 5, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, JANUARY J, 1976, AT 7 P.M. PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Donald H. Ladd, Treasurer; William A. Wilson and Thomas B. Walsh, Auditors; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mr. English.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS There being no persons registered to address the Board, Mr. English called for Mrs/ Nelda Tebow, who was listed in the agenda to represent the Association of Administrative and Professional Services Personnel in the presentation of a Certificate of Recognition to Ms. Jan Simson, teacher, at Page-Woodson, as Educator of the Month. Mrs. Tebow was not present and Mr. English continued with the agenda.

MINUTES OF PREVIOUS MEETING It was moved by Mr. Donwerth and seconded by Mr. Brown to approve the Minutes of December 15, 1975> as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #1 Minutes Approved

LEGAL AND FINANCIAL REPORTS

Attorney's Report

Mr. Johnson reported as follows: (1)

In the school integration case, I have not received notice of the court's ruling on our Motion to Close the case. The Motion for Counsel Fees has been set for hearing on Thursday, January 15.

(2)

The maternity*leave case is ready for final decision.

(3)

The Steve Riddle case is pending on our demur,and I have been informed that the case will be dismissed.

(4)

In the Truitt case, our time for answering the petition is not yet due.

(5)

In the AFT teacher-salary increment case, it is still pending on our motion and demur which we filed sometime ago.

(6)

In the ACT recognition case, there will be a hearing on Thursday (January 8, 1976)

(7)

The Hudiburg case is at issue and is ready for pre-trial and trial.

date has not been set.

Mr. Thomas B. Walsh reported for the firm of Thomas and Company; and Mr. William A. Wilson reported for the firm of Moak, Hunsaker and Rouse. Each gave a routine report.

Auditors' Reports

Mr. Ladd gave a routine treasurer's report.

Treasurer's Report

A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve the reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #2 Reports Approved

SUPERINTENDENT'S REPORT

MINUTES OF MEETING OF JANUARY 5, 1976 - CONT'D Remarks Dr. Smith

Dr. Smith - I was going to commend Ms. Simson on her recognition as the Educator of the Month. I will extend my commendations to you now, Ms. Simson, and later I am sure you will get the certificate and the proper recognition, Another item that I would like to mention is that commendations certainly are in store for the members of the U. S. Grant High School band., the flag twirlers, the drill team, and all of those associated with the band, :for the honors and recognition that they received at the Sun Bowl parade in El Paso1, Texas. They not only received recognition for their excellent performance in their marching and their activities related to the band, but also in their conduct. We will officially recognize them at the next meeting of the Board and give them the proper recognition at that time.

#3 Professional Prips Approved

It was moved by Mrs. Williams and seconded "by Mr. Donwerth to direct the following persons to attend conferences as indicated: (a)

Paul English, Meeting of Steering Committee of the National School Boards Association, Las Vegas, Nevada, January 9“10, 1976.

(b)

Lois Rogers and Shirley Shanker, National School Volunteers Program— Regional Training Workshop, Dallas, Texas, January 14-15, 1976- At no cost to the school district.

On roll call, Mr. Brown voted aye; Mir. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. 1. #4 lesolutions of Appreciation Approved

It was moved by Mir. McCray and seconded by Dr. Start to approve the Resolutions of Appreciation for the following:

(a)

Mrs. Beryl Overman, Retired Teacher, deceased November 21, 1975*

(b)

Mrs. Lois A. Daniels, Visiting Counselor (on leave of absence), deceased November 21, 1975.

(c)

Mrs. Rebecca Ione Webb, Retired Cafeteria Employee, deceased December 2, 1975-

(d)

Dr. F. D. Moon, former Board Member, deceased December 16, 1975•

(e)

Miss Mary A. Selken, Retired Teacher, deceased December 21, 1975-

(f)

Mr. Ivan L. Beeson, Retired Custodian, deceased December 27, 1975•

(g)

Mr. Wyatt F. Jeltz, Retired Assistant Principal, deceased December 29, 1975•

Dr. Smith - I have two items that I would like to bring to the Board and to the attention of others. The In-service Training Committee that was composed of teachers, principals, antp.Central Office staff members to plan the in-service activities for the 1975-76‘school year; these are their recommendations. You will recall that they asked for changes in that agreement from the two days to one; however, with no action taken, they went back to the drawing board and now propose that it be scheduled from 3 to 4:30 p.m. for elementary and fifth year schools, and from 3:30 to 5 p-m. for middle and high schools on January 13, January 20, February 3; February 17; and March 16. An item that will need approval of the Board, inasmuch as you had earlier adopted the calendar for the 1975“76 school year, is for an all-day workshop on March 1976. The program plans by the committee on January 13 is a discussion related to behavioral management, It will be a TV presentation followed by group discussions in each building. On January 20 is a discussion on the organizational structure of the Oklahoma City Public School System, On February 3 and February 17 the topic would be that related to human relations, And March 5; if ike Board approves, the modification of the school calendar would be an all-day in-service with secondary schools personnel having departmental meetings, and the elementary schools personnel then would have their activities; March 16, mathematics and reading management for the elementary and fifth year schools , and the follow-up of departmental meetings for the middle and high schools. It is the opinion of the staff that the committee has proposed a feasible, workable, seemingly beneficial in-service program for the 1975-76 year, with certainly topics that are most apropos at this time. I recommend to the Board that we accept the March 5 as an all-day in-service training program and modify the school calendar. This would be appropriate and the calendar would still meet the state requirements for the number of days classes are in session. If the Board desires and would like to treat this as one of your motions and consider it at the next meeting, there would be no reason for not delaying it until that time.

MINUTES OF MEETING OF JANUARY 5, 1976 - CONT'D Mr. McCray - Since it is a matter that has been under discussion and planning, I move the recommendations of the Superintendent regarding March 5 being an all-day workshop.

Mr. Brown - Second.

.â–

R. #5 Motion Regarding In-service Day

Mr. English - Motion by Mr. McCray and seconded by Mr. Brown. Mr. McCray - I would press for a vote at this meeting. Mr. English - Any discussion? I would like to ask a question. Is there a memo from the committee or something; did this come to the Board? Either I missed it or we didn1t get it. Dr. Smith - No, there was a memo from the committee, I believe; or Dr. Lindley got the feedback from the committee and I have a copy of that memo. I believe that we have not sent you an actual recommendation on that at this time or sent information to you. And for that reason I would have no objection at all to delaying it a week if it is the wishes of the Board. Mr. English - My concern is on the memo; that these things are brought to us in memos before the Board meeting. I am not sure of why it wasn't in the packet, frankly.

I__ )

Dr. Smith - This was an item discussed by our executive staff at today's meeting, Mr. English, and it was not ready for sending out to the Board at the time the packet was sent out last Wednesday.

Mr. English - Okay. Is there any other discussion? I think under the rule we can vote on it if the majority of the Board agrees to a vote. I hear no objection to voting at this time. So, Mr. Clerk, call the roll please.

Dr. Smith continued:

A reminder to those living in Area 5 or Election District there is an election tomorrow for membership to the Board of Education. We certainly would encourage all of those residing within that election district to get out and vote. All schools located within that election district will be polling places. That would conclude my report.

Mr. Brown - In your information to us, you mentioned this recommendation from the Treasurer. Is this going to be a recommendation from you?

Inquiry Mr. Brown

Dr. Smith - I had requested that Mr. Ginn chair a committee to review our investment practices on our General Fund and others. And this was a report and a recommendation coming back from that. As was indicated, it meets with the approval of the Attorney, the Treasurer, the Auditors and others in connection with that. Inasmuch as we had not had an opportunity to discuss that more in detail and allow you to ask questions, I would see no reason why we couldn't wait until you have a chance to ask any questions if you so desire. â€™

Mr. Brown - Since it involves the investment of funds, it is something that we need to get on. I believe the Treasurer, in private discussion with him, told me that he had been investing funds without knowledge of a Board policy of a certain amount of reserve, and that he is asking us to relieve this, which means that we need to take some action to change that. And this is the reason why I am raising the question. I would like to see a motion next week coming in regard to this. I am not prepared to make a motion but I would like to see a motion made, because I think it involves the investment of funds and the earnings of those funds. Mr. English - Other discussion? Dr. Start - I am prepared to make that motion if that is all right with you. I move that we accept the recommendation of Mr. Ginn's committee, to modify our previous position about maintaining a $2 million balance, and that the second investment plan be approved.

Mr. McCray - I second the motion.

(Second investment plan as follows: A plan whereby funds may be invested in United States treasury bills by the investment plan in which a bank acts as an intermediate for the sale, also, for the "buy back" or repurchase and the liquidation of the treasury bills. The bank acts as the district's agent, also repurchasing the bills at a guaranteed interest rate regardless of the period of time which the district holds the bills, whether it be for 1 day, 90 days, or 180 days, or other. This second plan permits the treasurer of the district to invest all available cash, which is subject to immediate call. The second investment plan is intended to be used only when the district has an amount less than

R. #6 Motion Regarding the Investment of Funds

MINUTES OF MEETING OF JANUARY 5j> 1976 - CONT'D R. #6 Motion Regarding the Investment of Funds - cont'd

Second investment plan - cont'd

$2 million on hand to he invested. Additionally, plan number 2 will be used for investment purposes only during a limited period of time each year, while tax collections are low. A very nominal service fee is required by a bank to act as agent for the special investment plan.)

Mr. English - Motion by Dr. Start and seconded by Mr. McCray.

; !

Any discussion?

Dr. Start ~ My question was the portion about a very nominal service fee required by j| the bank to act in our behalf as agent for this special investment plan. A very nominal jj fee amounts to something no more than .2$ or something like that? y

Mr. Ladd - An average. They buy these bills and sell them to us and guarantee to us a particular interest rate, which is a couple of points below what they earn on them. It may not necessarily always be .2$.

Mrs. Potts - I would raise the question about where these funds are invested. Am I correct in understanding that all of the banks within the limits of our school system have funds invested in them? How is it determined?

■

Mr. Ladd - The funds that we are talking about here are always invested in U. S. treasury bills, which they are not really invested with the bank; when we purchase these, we have the bills in our hand.

; (

Mrs. Potts - So there would be no change then as it would affect the banks that would have had funds setting until they were needed? Mr. Ladd - The only difference would be that we reduce the amount of cash we keep on hand.

i i

Mr. English - I have a question about this on these treasury bills. It has been a j while since we dealt with this. Say we buy a treasury bill that has a 6%; what happens if during this time period, say it's 90 days, treasury bills go up to 8$ say, and we cash in; what do we get? Do we get the 6% or do we get the Q% under the present system? Mr. Ladd - We get the guaranteed rate. We usually write these, normally, on 30 days. The bank buys the treasury bills from the Federal Reserve bank at a rate. The bank sells to us and guarantees a rate. The bank makes the difference if we sell back to the bank. The bank guarantees us the interest by contract. The only funds that we

| |

invest in this, are funds that we may need immediately. I will buy a treasury bill as usual, but this will be money that we invest beyond the $2 million balance. If we had $2 million in the bank, I could buy a million and a half which would guarantee us interest on them, and yet on immediate notice I could cash them in. They would give me the million and a half dollars plus the interest rate that they guaranteed us on it.

Mr. English - But right now if we buy at 6$, we are going to get 6$?

Mr. Ladd - Right. You buy it on discount. If you buy $1 million, they discount it 6%, and you only pay the difference. You take 6% off. You hold your bills for the term, and then when you cash in you get your full $1 million. Mr. English «■ What bank will be handling this transaction?

Mr. Ladd - We can do it with any bank. The one that I have worked with so far is Liberty. Small banks wouldn't be involved in this, but Liberty, First National, and I am sure Fidelity would. Mr. English - I am wondering about some sort of a possibility of a bidding process on the margin there of what that discount is going to be.

1 j j Mr. Ladd - Sure, you could bid on it. You could check with the three major banks and j see which one would offer them to you at the best rate; and we have done that, contacted!

at least two of them, First National and Liberty National. I talked to Fidelity about it one time, and they didn't express a great amount of interest.

| j

Mr. English - I wonder if that needs to be in a more formalized sort of a secret bidding type process.

j |

Mr. Ladd - We do it by telephone, the same way we buy our treasury bills. bank and ask them the rate; call Liberty and then call First.

We call the

Mr. McCray - I don't think you will find much competition at that low interest. Mr. English - I noticed the advantages listed here, but I didn't see the disadvantages, i What would you consider to be the disadvantages? I

Mr. Ladd - I don't know that there are any disadvantages.

Mr. English - You can't lose on a deal like that?

< I

Mr. Ladd - No.

MINUTES OF MEETING OF JANUARY 5, 1976 - CONT'D Mr. English - I agree. I think there are a number of us who have been interested, in that all along; that we get that to where you don't have a big___ , like we have been carrying the $2 million which is not working for us at all.

Dr. Smith - What this motion takes care of, is permitting us to put funds below the $2 million to work also; not drawing the kind of interest rates that others will, but it is on a short term and can be utilized.

R. #6 Motion Regarding the Investment c Funds - cont'd

Mr. English - This is only for when we are below the $2 million? Mr. Ladd - No. As I found out after the fact, I am restricted to take our cash balance below $2 million. If we had $6 million on hand, I could invest $4 million, but I would have to keep the other $2 million on hand. I could invest that in regular CD's at the banks or in treasury bills. Under this method I could also invest the major part of the $2 million. If a big bill should come in or some warrants come in that we weren't expecting, I could get it immediately.

Mr. Donwerth - Is it correct that you have to forfeit your interest on an early withdrawal? Mr. English - Until three years ago, we didn't have any of this General Fund money invested. So we have made great improvement in the past few years, I would say. And I think this is a vast improvement, too, to get this money working. I commend Hugh and Don and anybody else who was on that committee that came up with this proposal. I think -that was a good idea, very good. Any other discussion? Mr. Clerk, call the roll please.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. PERSONNEL REPORT A motion was made by Mr. Donwerth and seconded by Mr. McCray that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved. (Personnel listings on pages 7-15â€˘)

R. #7 Personnel Approved

Dr. Start - I have the impression from looking over the general receipts up to this date, that we are ahead of last year. Is that a correct perception?

Inquiry Dr. Start

Mr. Ladd - That is possible.

Dr. Start - I am talking about funds that are coming in. Aren't we a bit ahead as of this time last year? It was shown on the other report that we got in the mail. Mr. Ladd - I don't have the report that you have. The county is collecting ad valorem taxes, and we asked them for an advance. This is probably the difference. PAYROLLS, ENCUMBRANCES, AND PURCHASING

It was moved by Mr. Donwerth and seconded by Mrs. Potts to approve recommendations #1 and #2 (ratification of December payrolls and authorization of January payrolls) and payment of encumbrances as listed for December 9~22, 1975* On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #8 Approval of Payrolls and Encumbrances

Purchasing A motion was made by Mr. McCray and seconded by Dr. Start to approve Purchasing Items B-l and B-2, as follows:

Purchase of Asphalt Purchase of asphalt (approximately 300 tons) for use by the Maintenance. Department from Haskell Lemon Construction Company which submitted the low quotation in the amount of $3., 300.00 to be charged to Account BL 5620.05.

R. #9 Approval of Purchasirg Items B-l and B-2

MINUTES OF MEETING OF JANUARY

R. #9 Approval of Purchasing Items B-l and. B-2 cont' d

J-97& - CONT'D

Purchase of Booster Tanks Purchase of booster tanks for use by Central Food Service from Central Plumbing Supply, Inc., which submitted the low quotation on specifications in the amount of $2,656.80 to be charged to the Central Food Service Account.

The Central Food Service Department Financial Statement, November 30, 1975> was Central Food. Service Statement submitted as information to the Board. - Information to the Board.

WRITTEN COMMUNICATIONS

None.

or Consideration t Next Meeting f the Board

UNFINISHED BUSINESS

None.

NEW BUSINESS

Dr. Start - I would move that we accept the Superintendent's recommendation on the clustering of the science courses.

Mr. Brown - I will second that. Mr. English - Motion by Dr. Start and seconded by Mr. Brown. business and ready for next week's meeting then.

That will be new

(Copy of Superintendent's recommendation on file in the Clerk's office.) omment rs. Williams

Mrs. Williams - I found the article about U. S. Grant's band on page 25 in one of my papers yesterday, and I was hoping our friends of the media would kind of give them a little better coverage. Our kids, particularly at Grant, have come through beautifully,j and I wonder if they saw it on page 25. ! Mr. English - Our friends of the media who are here don't have anything to do really j with where that goes in that paper. I am sure if they were choosing where it went, it | would be on the front page up there at the top. Right, Jim? Yes; good. j Mr. English then called on Dr. (Sizemore) Bowlan regarding the Certificate of Recognition! to Ms. Jan Simson. Dr. Bowlan apologized to Ms. Simson for not having the certificate to present, and then presented Mr. Jerry Wallace, Principal, Page-Woodson School. Mr.

Wallace remarked regarding the competency of Ms. Simson as a teacher and Introduced her to the Board. Ms. Simson expressed appreciation for having been chosen as Educator of the Month by the Association of Administrative and Professional Services Personnel. nquiry - Dr. tart

Dr. Start inquired regarding a publication by the State School Boards Association "What will it be - government by elected officials or public employee unions?" Dr. Smith - That comes to you as part of your membership in the State School Boards Association.

Mr. McCray - Are you thinking- in terms of having copies made?

Dr. Start - Yes, for distribution. Every patron in this school district should read this little short pamphlet. I wonder if it might be feasible to distribute this to our students as a take-home item. Dr. Smith - We could check to see if copies are available, and if so, what the prices would be; also check on the cost of reproducing.

Dr. Start - I would like that.

And I think it is important material.

Mr. English - I will call a special (meeting, an) executive session of the Board for 5 p.m. Wednesday for the semiannual formal evaluation of the Superintendent and the working relationship between the Board and the Superintendent as provided under the contract signed last June; that is, unless of course Armond finds out he has a meeting Wednesday and then we will do it Thursday. ADJOURNMENT #10

,dj ournment

A motion to adjourn was made by Mr. McCray and seconded by Mr. Donwerth, and carried. THEREUPON THE MEETING WAS ADJOURNED.

ATTEST:

Clerk

Approved the 12th day of January, 197^.

MEETING. OF JANUARY 5,

.. ___________ ...... ......

-■ ■■---- “■--■■■■.■'—...... —. . -

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Personnel

TERMINATIONS Major Classes of Terminations: 1. Voluntary Resignation

a. b. c. d. e.

Changing employment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

2. Mandatory Retirement

Notice of Dismissal

Li. Discontinuance of Employment a. b. c. d. e. f.

Termination from leave of sbsence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Employments

Terminations

Annual

Douglass Special Education

1-16-76

Classen Okla./U.S, History

1-16-76

Jackson Industrial Arts

Hoover Social Studies

1-09-76

Douglass Science

1-09-76

Bodine Primary

12-19-75

l»a

Western Village Primary

11-18-75

Culbertson 5th Tear Teacher

1-16-76

Northeast Special Education

12-12-75

Bodine Intermediate

11-13-75

Warrior, Mary L.

8255.

Guidance Counselor

12-01-75

Sears. Frances

11239.

Park, Joe

Penney, Susan

13000.

Craig, LaVerne

Jefferson, Dorothy

Andrews, Jerry DeNovo, James

Goldston, Coolidge

Hegeman, James C. —Luetkemeyer, James

Martinek, Karen A.

Poole, Linda C. Schlup, Elizabeth

Tilman, Laurie Tomlin, Gladys Walters. Linda

11-21-75

Hilburn, Gene

$81i00.

8255.

B. S. C. S.U.

1 '

11-20-75

Jackson Industrial Arts

B.S. Langston

12-11-75

Bodine Intermediate:

M.S.W. O.U.

12-02-75

Guidance Services Elem. Counselor

B.F.A. O.U.

12-01-75

Public Relations Coordinator

B.S. SESU

11-12-75

Lincoln ESAA

MEETING OF JANUARY 57 197.6 - CONT'D Personnel________ |

PERSONN EL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

11-25-75

ASSIGNMENT

â–

PROFESSIONAL EDUCATIONAL

Leaves of Absence

Employments

Annual

Pelton, Linda S.

$8h00.

Parental Leaves Bentley, Vicky L.

Grant Home Economics

1-12-76

Bias, Shirley J.

Administration Bldg. Psychometrist

1-30-76

Cooke, Janis K.

Webster Physical Education

11-21-75

Gad, Sangetta

Grant Math

12-02-75

Lynch, Rosemary

Douglass English

Mayfield. Kathervn

Shields Heights Intermediate

Olson, Melanie J.

West Nichols Hills Kindergarten

B. S. C. S.U.

Webster Physical Education

1-16-76 12-19-75 1-16-76 -

Hl Health

Lee, Addie Sue

Kaiser Primary

Thompson, Frances

Curriculum Administration Bldg. 11-21i -75

Tilsner, Sibyl V.

Southeast Language Arts

12-17-75

ASSIGNMENT

EFFECTIVE DATE

NAME

12-12-75

PROFESSIONAL EDUCATIONAL

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

11-211-75

Buchanan Half-time Kindergartei

11-211-75

Rockwood Primary

1-05-76

Allocation Reassignments

Employments

Annual

Clark, Annetta

$hl27.j>0

B.S. O.U.

Clews, Dale

8255.

B.S. F.S.C

Sutton, James

8255.

B.S. O.U.

Personnel Roving Substitute

Title I Additional Position

Curriculum Bilingual Teacher

Armstrong, Zonia

Transfers

Employment

Morehead, Norma

Hogan, Pauline

Billen, Judy

8668.

12-15-75

Monroe Hearing Impaired

8255

12-08-75

Harding Language Arts

Leaves of Absence

Parental Leave

Legg, Judy

1 - F.S.C. - Frostburg State College - Frostburg, Maryland 2 - B.C. - Bellarmine College - Louisville, Ky.

Star Spencer Counselor

MEETING OF JANUARY 9, 197 6 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Professional Leave Longfellow Intermediate

Turner, Lory

1-09-76

Deceased

1 â–

Daniels, Lois A.

TECHNICAL

Terminations

Overholt, Randy

McReynolds, David

Computer Services Supervisor

Computer Services Manager

Daploynents

Monthly

Overholt, Randy

$1166.66

12-03-75 12-p9-75 /

12-0H-75

Computer Services Supervisor I

RECOMMENDATIONS TO THE BOARD Temporary Bnployments8

Special Services:

Homebound Teachers - $6.00 per hr. Special Projects: Title I - 11 Institutionalized Children - Tutors, $6.00 per hr. Title IV - Indian Education II - Tutors, $6.00 per hr.

Transportation: Green, Nadine - Opening Doors, $2.?>0 per hr., effective 11-21-75

Vocational Department: Green, Ann - COE student - one-half day - $192.00 per month

Vocational Work Study Program: Students - $2.00 per hr.

Substitute Teachers - December 1975 Basham, Harold Batson, Brenda Belyeu, Beverly Blaney, Diane Bumpus, J. Orville Cheshewalla, Deanna Coker, Edwina Deffner, Kim Dougall, Marilyn Fulks, Jerry W. Galeener, Daisy Galloway, John Glover, George Grogan, Bill

Business Home Economics Elementary Elementary Elementary Physical Education Science Music English Drivers Education Elementary Physical Education Elementary, History Physical Education

Haskins, Louise Johns, Carol Judy, Brenda Littleton, Betty Mead, Mozella Parlato, Joan Philpott, Romney Sine, Mary Elizabeth Smethers, Jess Smith, Darla Thomas, Wilma Townsend, Pascel Warner, Eithel

Music Physical Education Elementary Music Elementary Librarian, Reading Music, Social Studies Social Studies Social Studies, Science Learning Disabilities Elementary Social Studies, Jhglish, History Special Education

MEETING OF JANUARY 5, 197^ - CONT'D Personnel

PERSONNEL

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Employments

Terminations Brown, Ruth

Davis LRTA Aide

11-10-75

Douglass Library Clerk

10-16-75

Administration Bldg. Media Aide 12-30-75

Davis LRTA Aide

Gorden, Margo

Monthly

Davis LRTA Aide

$368.

11-17-75

Midgett, Marilyn

109-

1-05-76

Bowman, Ruth E.

Young, Marsha

368-

11-19-75

Rogers ESAA Aide

McElhaney, Julie A.

Clapp, Debra L.

U12-

12-08-75

Purchasing Senior Clerk

Hutchinson. Mittie

Berry, Della

368-

11-20-75

Douglass LRTA Aide

Clark. Annetta

Gaddis. Evie B.

380-

12-01-75

Longfellow Reading Aide

Jefferson, Dorothy

Hathaway, Barbara

380.

11-12-75

Coolidge LRTA Aide

Pralle, Susan

Davis, Paula

710.

11-18-75

Shields Hts.* LCIA

Cochran, N. Thelma

Crilly, Joel T. Gorden, Margo

Administration Bldg. Media Aide

12-08-75

Transfers

* Learning Center Instructional Associate

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

11-10-75

ASSIGNMENT

CLERICAL Leave of Absence

Employments

Monthly

Dupont, Joan

$375.

Ill Health

Taft Principal's Secy.

11-10-75

Unassigned Helper

ll-lh-75

Unassigned Helper

ll-lii-75

Unassigned Helper

11-1U-75

Unassigned Helper

11-111-75

Unassigned Helper

U-lli-75

Unassigned Heiner

11-111-75

Unassigned Helper

ll-lh-75

Unassigned Helper

11-111-7!?

Unassigned Helper

11-1U-75

Terrill, Betty J.

Taft Attendance Secy.

FOOD SERVICE

Terminations

Anderson, Nettie M. Ashworth, Irene

Beard, Lorene D.

Bennett, Emma J.

Bigham, Alice M. Butler. Marcella

Cantrell, Ruth

Carolina, Linda K. Carroll, Daphine

u • ■ ■■ I !

) L-.

MEETING OF JANUARY 5, 1976 - CONT'D Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations

Unassigned Helper

10-30-75

Unassigned Helper

11-111-75

Unassigned Helper

ll-lh-75

Unassigned Helper

11-111-75

Unassigned Helper

11-111-75

Unassigned Helper

ll-Hi-75

Unassigned Helper

H-lli-75

Unassigned Helper

11-111-75

Unassigned Helper

11-111-75

Unassigned Helper

11-111-75

Unassigned Helper

11-21-75

Unassigned Helper

11-111-75

Unassigned Helper

ll-Ui-75

Unassigned Helper

ll-Hi-75

Leftwick, Barbara

Merrill, Jessica McDaniel, Joyce

Perdue, Mary Precure, Kathryn â€˜

Ramsey, Linda Rogers, Melinda

Saunders, Goldie

Sheffield, Evelyn

Shoemaker, Shirley Siligar, Odessa F.

Simms, Bertha Stinson, Jewel Thompson, Linda

ASSIGNMENT

NAME

EFFECTIVE DATE

FOOD SERVICE

Terminations Channel, Ella R.

Dawkins, Ruby L. Denton, Teresa Dubose, Virginia

Dver. Paulette

Frith, Cecilia G.

Gay, Ida Bea

Henderson, Brenda JHocker, June A. Hocker, Pamela Sue

James, Lillian

King, Mary Ann Ledford, Wilda D.

Unassigned Helper

11-111-75

Unassigned Helper

11-111-75

Unassigned Helper

11-05-75

Unassigned Helper

12-01-75

Unassigned Helper

11-111-75

Unassigned

Unassigned Helper

10-10-75

Unassigned Helper

ll-Ut-75

le.

Unassigned Helper

11-111-75

Unassigned Helper

10-10-75

Prairie Queen Helper

11-07-75

Unassigned Helper

11-07-75

Unassigned Helper

11-111-75

Unassigned Helper

10-30-75

n-05-75

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

| EFFECTIVE DATE

ASSIGNMENT

MEETING OF JANUARY % 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

FOOD SERVICE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

â– ^Applications Processed

Hourly

Joyner, Micheal

$1.00

11-13-75

Student Helper

Kelly, Thelma

2.20

12-08-75

Helper

Morris, Beverly A.

2.20

11-26-75

Helper

Mumford, Carolyn A.

2.20

11-13-75

Helper

Price, Linda L.

2.20

11-11-75

Helper

Reynolds, Paula J.

2.20

11-17-75

Helper

Roberts, Shirley

2.20

11-12-75

Helper

Scott, Melba L.

2.20

11-1U-75

Helper

Stelly, Merlyn M.

2.20

11-25-75 .

Helper

Thorne, Irene H.

2.20

12-10-75

Helper

Washington, Clarice

2.20

11-26-75

Helper

Leave of Absence Ill Health

Rolland, Loveanna * Awaiting Assignment

Prairie Queen Cook

. ASSIGNMENT

NAME

10-31-75 -11 EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SUPPLY Terminations

Berry, Randy S. West, John W.

Employments

Monthly

James, Marvin H.

$U50.

12-01-75

Supply Warehouseman

Butler, Robert L.

195.

11-211-75

Bus Driver

Lee, Janet

375.

11-12-75

Bus Driver

11-20-75

Osborn. William

195.

H-2h-75

Rus Driver

Bus Driver

11-20-75

Nelson, Darrel

195.

11-21-75

Bus Driver

12-01-75

Robinson, Roy

195.

12-O1i -75

Bus Driver

H-lli-75

Robinson, Willie

195.

12-014-75

Bus Driver

11-19-75

Johnson, Dennis

195.

12-10-75

Bus Driver

Supply Warehouseman

11-03-75

Supply Warehouseman

12-02-75

Bus Driver

11-19-75

Bus Driver

12-09-75

Bus Driver

11-21-75

Bus Driver

11-11-75

Bus Driver

12-10-75

Bus Driver

TRANSPORTATION

Allen, John Calloway, Rowland Crews, James

Grigsby, Delroy Jackson, James Lesley, James

McKnight, Richard

Pete, Rudolph Phelps, John Scott, Brenda

lif

lif lif lif lif

lif

lif lif lif lif

MEETING OF JANUARY 5, 1976 - CONT'D _________________________ ___ _______

[Personnel

PERSONNEL

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

— ASSIGNMENT

TRANSPORTATION

Terminations

Smith, Fred

Employments

Ilf

Monthly

Bus Driver

12-08-75

Wilson, B. T.

$210.

12-11-75

Bus Driver

11-26-75

Lawson, Carl

195.

12-05-75

Bus Driver

10-27-75

Hartsook, Ruth

Borders, Glayder

195.

11-17-75

Bus Driver

Matthews, Carol

Henderson. Edward

195.

12-02-75

Bus Driver

Cole, William

Sexton, Lenard

195.

11-11-75

Bus Driver

Steele, Barbara

Turner, Leonard

205.

ll-Ui-75

Bus Driver

12-11-75

Relief Bus Driver

Thomason, Ken

Wilson, B. T.

Ilf Ilf

Additional Position Boykin, Chester

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

97.50

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Terminations Wallace, Beth

White, Barbara

Wilson, Paulette Winkler, Cowanna

Unassigned Helper

10-30-75

Unassigned Helper

10-10-75

Unassigned Helper

ll-lii-75

'Unassigned Helper

11-11-75

♦Applications Processed

42.20

11-07-75

Helper

Bello, Nancy Marie

2.20

12-08-75

Helper

Britt, Leslie A.

2.20

10-06-75

Helper

Edwards, Janet L.

2.20

11-07-75

Helper

George, Virginia

2.55

H-lli-75

Traveling Cook Manager

Hinton, Brenda

2.20

12-12-75

Helper

Hodgins, Oletha M.

2.20

12-03-75

Helper

Jackson, Steve

1.00

11-13-75

St-Uden-b Helper

Baker. Brenda J.

♦Awaiting Assignment

Hourly

MEETING OF JANUARY 5, 1976 - CONT'D Personnel

PERSONNEL

NAME

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Terminations

Employments

Grant Floorman

11-17-75

Capitol Hill Sr. Floorman

11-25-75

Hoover Floorman

ll-Oh-75

Northwest Floorman

11-01-75

Southeast Floorman

11-07-75

Harding Matron

11-17-75

Woodson Laundry Washman-Driver

11-18-75

Willard Floorman

11-21-75

Willard Floorman

11-26-75

Willard Floorman

11-18-75

Monthly $U55.

11-21-75

Grant Floorman

Grady, Harold R.

U55.

11-26-75

Hoover Floorman

Mathews, Eddie L.

165.

11-17-75

Southeast Floorman

Reynolds, Michael

155.

11-26-75 .

Willard Floorman

Nowlin, Eugene

155.

11-20-75

Mason, Jesse W.

Swain, John S.

155.

11-19-75

All Schools Relief Floorman

Dixon, Louise

Denson, Sallie A.

U75-

12-08-75

Harding Matron

Camp, Bennie

Davis, Lee Andrew

Davis, Loutenant Harrison, Robert L. Jackson, Boyd

Morgan, Charlscie Morgan. Jack L.

Nowlin, Eugene W.

Reynolds. Michael Shaw. Jack B.

Smith, Leon J.

Willard

Transfers

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Leave of Absence Ill Health

Hillcrest Custodian

Ross, Evan E.

""'‘•a

11-17-75 -

i MAINTENANCE

Employments

Terminations

Riley, Arthur

Painter

10-31-75

Cratin, Michael

Fitzgerald, Sam

Summers, Kenneth

Riley, Arthur

Temporary Employments Garrett, Earl

Annual

$9126

12-01-75

Maintenance Electric Motor

8121

11-03-75

Maintenance Painter

Hourly

Williams, Clifton

3.52

12-01-75

Maintenance Electronics

Cops, Alvin

2.93

11-11-75

Maintenance Grounds

3.79

11-11-75

Maintenance > Roofing

King, Larry

MEETING OF JANUARY 5, 1976 - CONT'D Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

MAINTENANCE

TemporaryEmployments

Hourly

Randall, Ronald E.

$2.93

Employments

Monthly

Losch. Robert

$630.

11-11-75

Maintenance Grounds

12-09-75

Service Center Campus Officer

EFFECTIVE DATE

ASSIGNMENT

Leave of Absence Ill Health

Maintenance Grounds

Lawrence. Harvey

10-25-75

SECURITY Terminations

Galbreath. Kevin

Administration Bldg. 10-30-75 CamDus Officer

;----------------------------------

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

SERVICE |

Transfers

Employments

Monthly

Avery, Booker T.

Kautz, Leroy H.

$U55.

12-05-75

Harding Floorman

Pierce, James A.

Lewis, Columbus

U55.

11-2U-75

Britton Floorman

11-25-75

Buchanan Substitute

Hourly

Terminations-Substitutes

Dizer, Charles Lambertson, Michael

Burbank Temporary

11-26-75

Buchanan Temporary

11-10-75

Liddell, Richard

$2.20

Allen, Steven G.

2.20

11-10-75 .

Star Substitute

Hart, Rickey D.

2.20

12-01-75

Woodson Substitute

Jamison, Freda A.

2.20

12-10-75

All Schools Substitute

Merrick, Harold I.

2.20

12-02-75

Van Buren Substitute

Riley, Rickey D.

2.20

11-11-75

Dunbar Substitute

■•y

MINUTES OF MEETING- OF JANUARY 8, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA. COUNTY, OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD CONFERENCE ROOM, ADMINISTRATION

BUILDING, THURSDAY, JANUARY 8, 1976, AT 5 P.M.

PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mirs. Freddye Williams, Member

Dr. Thomas J. Smith, Superintendent, was also present. The meeting was called to order by Mr. English.

Roll call established that six of the seven Board Members were present, arrived at 5:10 p.m.

Call to Order

Mrs. Williams

Roll Call

At 5:05 p.m., a motion was made by Mr. McCray and seconded by Mr. Donwerth that the Board adjourn to an executive session to consider the semiannual formal evaluation of the Superintendent and the working relationship between the Board and the Superintendent as provided under the contract signed June 23, 1975* On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #11 Board Adjourned to Executive Session

The executive session having been completed at 7:05 p.m., it was moved by Mr. Donwerth and seconded by Mr. McCray that the meeting be adjourned to Monday, January 12, 1976, at 5 p.m. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #12 Adj ournment

THEREUPON THE MEETING WAS ADJOURNED.

ILJ

C QJ

MINUTES OF MEETING OF JANUARY 12, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD CONFERENCE ROOM, ADMINISTRATION BUILDING, MONDAY, JANUARY 12, 1976, AT 5 RE-

PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mirs. Freddye Williams, Member

Dr. Thomas J. Smith, Superintendent, was also present.

PART I The meeting was called to order by Mr. English.

Call to Order

Roll call established that all of the Board Members were present.

Roll Call

At 5:21 p.m., a motion was made by Mr. McCray and seconded by Mrs. Potts that the Board adjourn to executive session. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #13 Board Adjourned to Executive Session

At 6: 55 p-m., a motion was made by Dr. Start and seconded by Mr. Donwerth that the Board adjourn from its executive session and return to the regular meeting. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #14 Board Adjourned from Executive Session to Regular Meeting

(The Board then left the Board Conference Room and reconvened in the Board Room.)

PART II The Board having previously convened in executive session, Mr. English stated that the meeting of the Board would now resume in an open session.

Others present: Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) All of the visitors present were welcomed by Mir. English.

HEARINGS

After reminding the audience of the policy governing persons who address the Board, Mr. English galled on the following: (1) (2) (3) (4) (5) (6) (7) (8) (9)

(10)

Kathryn Smith - Student Tracey Barkley - Student Barbara Catron - Patron Marjorie Smith - Patron Linda Council - Patron Mike Barlow - President, AFT Sharon Creager - Teacher Debbie Mash - Student Virginia Farrier - Patron (Mrs. M. R. Evenson relinquished time to Mrs. Farrier.) Doris Gunn - Patron

Ms. Kathryn Smith, Mr. Barkley, Mis. Catron, Mrs. Marjorie Smith, and Mrs. Council spoke regarding the continuance of the Science Cluster at Northeast High School.

Mrs. Smith presented a petition to Mr. English which had been signed by students in support of the Science Cluster.

Mr. Brown - Mrs. Smith, I have gotten some communication from people who have a contrary point of view who feel that if we continue the Cluster Plan, it is limiting the ability of the students who are special, brighter students who want to remain in extracurricular activities in their schools. Do you think that is true? Mrs. Smith replied that she did not think so.

Mr. Barlow's remarks were in regard to his disagreement of the Judgeâ€™s decision in designating the Association of Classroom Teachers as the bargaining agent for professional educators. He requested that the Board appeal the case.

Visitors Welcomed

MINUTES OF MEETING OF JANUARY 12, 1976 - CONT'D HEARINGS cont'd Ms. Creager also spoke in support of the American Federation of Teachers.

Ms. Mash and Mrs. Gunn, too, spoke regarding positive reasons for continuing the Science Cluster. ,

i h

Mrs. Farrier's remarks related to the need for returning the basic science, courses to the individual high schools.

After having completed the hearings which pertained to the Science Cluster, Mr. English’ continued with the agenda and stated that hearings on other subjects would be continued’ =’ later in the meeting.

n si il

• #15 inutes Approved

MINUTES OF PREVIOUS MEETINGS

;

It was moved by Mrs. Potts and seconded by Mr. Brown to approve the Minutes of January 5 and January 8, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

i | ;

;

LEGAL REPORT ttorney's Report

Mr. Johnson reported as follows:

(1)

In the ACT negotiations case, we have until next Monday (January 19, 1976) to | file a motion for a new trial. I plan to prepare such a motion and file routinely. That will give the Board time to decide whether it wants to appeal from the decision. I did order from the court reporter a transcript of Judge Parr's remarks that were made in giving his decision which I thought the Board would like to have before it makes its decision on an appeal. I recommend that the Board defer any action on a decision on appeal until I do get the transcript of the [ decision. i

(2)

Thursday (January 15, 1976) there will be the hearing in the federal court on the Motion for Counsel Fees in the school integration case. I anticipate that the motion will probably be decided on the briefs which have been filed by both parties.

Mrs. Potts - At this hearing, will there be a decision made as to whether the court will relinquish jurisdiction, or do we only expect the court to decide on attorney fees at this hearing?

Mr. Johnson - It is only on the Motion for Counsel Fees; it is possible but not

Mr. English - Do you anticipate a decision that day on the attorney fees?

Mr. Johnson -...Yes.

scheduled.

;

Mr. English - Is there any way we could ask him not to? Mr. Johnson - I wish it were.

Mr. English - I think it would be a possible adverse effect.

When is this hearing?

Mr. Johnson - At ten o'clock this coming Thursday (January 15, 1976).

Dr. Start - Mr. Johnson, is it in good taste or compatible with good legal ethics if the attorney for ACT stated that (quotes) "the School Board made a deliberate attempt to dissipate our majority?" Can an attorney make such a statement to the press and still this be considered good legal ethics? Mr. Johnson - If it were made in the courtroom at the hearing, it would be a privileged statement..

Dr. Start - Suppose it were made outside of the courtroom? Mr. Johnson - Dr. Start, I would prefer not to answer.

Dr. Start - It just seems to me that these kinds of statements certainly not supported by evidence, certainly ought not to be made. I can forgive someone who doesn't have a legal background, but someone who does have a legal background, I feel quite strongly ought to be disciplined by their local county bar association, if this were made outside the courtroom. I Mr. English - Any other questions or comments?

i 1

MINUTES OF MEETING OF JANUARY 12, 1976 - CONT'D Mrs. Potts - There was an article relative to the investigation the Board was conducting to obtain information that might not already be in our files relative to the Grant incident, and a case that came out of it. Part of the information implied that a list of teachers for and against the administration and School Board, that we were trying to draw this up. Someone without legal background would have cause to misinterpret this. The intent of this is merely to get the information of those who will both be testifying for and against, and this is a normal legal procedure in building your case. And I did not want the impression that we are trying to get a "black list," so to speak, drawn up to be conveyed to the public without it being explained.

Mr. Donwerth - I read the article different. I felt that as Judge Parr stated in his case, that this Board was trying to be fair to all sides in the ACT case. And in this particular case (the Truitt case), I felt that the administration was trying to be fair to both groups that may have different opinions as to what happened; that they were trying to search out the possibility of trying to get to the bottom of what really happened by hearing from both sides. I didn't feel that we were making a "black list." I certainly hope that anyone that read the article didn't feel that way. Mrs. Potts - I think we are talking about two different cases here. Mr. Donwerth - No, I am really not. I was referring to Judge Parr saying that this was a fair board, and also referring to this on the Grant incident.

Mr. English - Mr. Johnson, on the ACT lawsuit, when you talk about filing routinely the motion for a new trial, will there be with this a motion to stay the order or something; how is that handled?

Mr. Johnson - The decision he gave last Thursday is not a final decision and is not operative as long as the time is running for a motion for a new trial. When he (Judge Parr) passes on the motion for a new trial, assuming that he overrules the motion for a new trial, then it will become operative, and in order to stay the operation we would have to file a Motion to Stay. We have ten days after that date in which to file a Motion to Stay. We will have 30 days from that date to lodge our appeal in the State Supreme Court.

Dr. Start - Mr. Johnson, can we ask for a change in location? Mr. Johnson - No, not at this stage.

We have already had the hearing.

Dr. Start - We can't have the new trial somewhere else? Mr. Johnson - No, not at this stage. Mr. English - Any other questions of our attorney? Dr. Tom Smith.

Superintendent's Report -

SUPERINTENDENT'S REPORT

Recognition - U. S. Grant High School Band and Drill Team Dr. Smith presented Certificates of Recognition to students of the U. S. Grant High School band and drill team for honors received at the Sun Bowl parade, El Paso, Texas; also to Mr. John Fuller, Band Director and Ms. Evelyn Shelley, Director Drill Team. He added commendations to the directors and the groups. ELECTION RESULTS The Oklahoma County Election Board has certified the tabulation of votes cast for School Board Candidates at the Nomination Election held January 6, 1976:

ELECTION DISTRICT NO. 5 Benjamin F. DuBose Ray Edward Kelly Clyde E. Madden Freddye H. Williams

Information to the Board

107 7 16 806

Dr. Smith - The two top candidates names will appear along with the two candidates from District No. 3 along with three mill levies - the 5 mills Emergency Fund, the 10 mills Local Support, and the 5 mills Building Levy Fund will all appear on the ballot on Tuesday, January 27. We encourage all qualified school district electors to go out and vote. That will conclude my report.

Remarks Dr. Smith

20 MINUTES OF MEETING OF JANUARY 12, 1976 - CONT'D PURCHASING

R. #16 Approval of Purchasing Items L through 5

A motion was made by Mr. McCray and seconded hy Mrs. Potts to approve Purchasing Items 1 through 5, as follows: 1.

Purchasing of Duplicating Fluid

Purchase of duplicating fluid for warehouse stock from Mid-America Chemical, Inc., which submitted the low quotation in the amount of $4,140. 00 to be charged to Account G 240.00.

Purchasing of Hot Water Boosters Purchase of hot water boosters for use at Kaiser, Johnson, Garden Oaks, John Adams, Ridgeview, Culbertson and Creston Hills Elementary Schools from Jones Restaurant Equipment Company which submitted the low quotation in the amount of $3^617-50 to be charged to Central Food Service Account.

Purchasing of Electrical Supplies Purchase of electrical supplies (conduits, switches, fuses, conductors, etc.) for use by John Adams, Johnson, Garden Oaks, Kaiser, Ridgeview, Creston Hills and Culbertson Elementary Schools from the following companies which submitted the low quotations on bid conditions:

Active Electrical Distributors Knsco Electric Supply Company, Inc. Hunzicker Brothers, Inc. Total

â–

1,874.76 1,050.45 664.01

3,589-22

These purchases are to he charged to the Central Food Service Account.

Purchasing of Teaching Aids

Purchase of teaching aids (tapes, books, workbooks, filmstrips, cassettes, etc.) for use by the Technical Media Services and Learning Center Program from the following companies (materials and quotations available only from the designated distributors and/or publishers):

Dowlings, Inc. Guidance Associates Total

1,734.00 986.00

2,720.00

These purchases are to he charged to the following Accounts:

*240.01, Title 1-11 *Title II-9

1,734.00 986.00

Total

*These purchases have heen approved on our Elementary and Secondary Education Act Application.

Purchasing of Science Supplies Purchase of science supplies (forceps, test tubes,, breakers , funnels, filter paper, etc.) for use at Central, Grant, and John Marshall from the following companies which submitted the low quotations on specifications:

Melton Company, Inc. Science Kit, Inc. Central Scientific Company Bico Scientific Company LaPine Scientific Company Southern Biological Supply Company Fisher Scientific Company Doenges Scientific Supply Company Sargent-Welch Scientific Company Total

1,160.45 350.44 1,324.52 228.94 153.06 1,053-04 1,324.32 23.90 248.32

5,866.99

These purchases are to he charged to Account G 240.01.

MINUTES OF MEETING OF JANUARY 12, 1976 - CONT'D

UNFINISHED BUSINESS

Motion made By Dr. Start and seconded By Mr. Brown that the Superintendent's recommendation on the clustering of science courses, as proposed in the feasibility study of December 1975., tie accepted. Mr. English - Any discussion? Mr. Donwerth - To make any change at this time in the present program would be defeating the long-range program that hopefully we installed at the beginning of the 1975-76 year; by placing the Chemistry I classes in the various high schools that we did extend it to. We don't have a clear picture yet of how many students that are in Chemistry I will have it instilled in them to go on to higher science. If we leave the programs as they are at this time, we would get a better picture of what we would have later on.

Mrs. Potts - Mr. Donwerth, are you saying then that you do not agree with the recommendations and that you feel that the courses that are clustered in Douglass at this time should not be moved to Northeast? Mr. Donwerth - They should remain at Douglass at this time, because it would place an undue burden on some of the students to be bused as far over as Northeast. They would spend more time on the buses, and we probably will have more students wanting to enroll in higher science classes in the Science Cluster at Douglass from some of the feeder schools by keeping it there. I hope that we could at least retain the equipment that we have at Douglass for awhile to see what' enrollment we will have next year, rather than just doing away with it altogether. Mr. Brown - It would appear that a great deal of thought and effort has gone into this proposal by our administrative staff. They obviously have considered all of the aspects in the proposal. Perhaps we could ask the Superintendent or staff to speak to the proposal at this time.

Mr. English - Dr. Smith.

Dr. Smith - Thank you, Mr. English. Appropriate staff members have been involved for some time on the study of the feasibility of relocating the science courses to each of the high schools in lieu of utilizing the science center concept. As the staff explored the problem, six options seem to be available to them. (1) That they could leave the advanced science program clustered in the two centers as they are at the present time, Northeast and Douglass. And we are talking about the advanced courses now, those above the Chemistry I. (2) The other option was to move Physics I to the home-based schools and to continue to cluster all other courses. (3) Another was to move Physics I courses to home-based schools and combine the two present centers at one location. (4) The fourth option was to relocate Physics I in those schools which indicate by preenrollment that they could support a Physics class, and to continue to cluster Physics for those who cannot support Physics along with all other courses presently clustered. (5) The fifth option available to them was to move all science courses back to the home-based schools. (6) And the last was to keep advanced science courses clustered, but in only one center, and that being later decided,at Northeast; on the basis of the study, the recommendations made by the committee, that the advanced science program offered by the school system to be continued to be clustered, but at one location,â€˘that' being Northeast High School. The recommendations were based on the following rationale: (1) To maintain a quality comprehensive advanced science program, and students throughout the system to receive equal opportunity to take such courses regardless of the school to which they are assigned. (2) In view of the current financial concerns and increasing costs, it is more economical to staff and equip one or two centers, rather than to equip all schools. (3) Another bit of rationale was that the enrollment at the Douglass Science Center has steadily decreased to a current enrollment of 92 students in the clustered courses. Additionally, at Douglass they do not have offerings in Environmental Science, Microbiology, or Geology II. (^+) Of the original staff recruited for the center at Douglass, only one is currently teaching there now. (5) Space is available at the Northeast Science Center to accommodate, to adequately house the students currently enrolled in all of the programs. (6) Northeast does offer a quality science program; it is centrally located or relatively so, so distances traveled, the cost of the traveling, the travel time would not be greatly increased for any of the students. Northeast is,located near the Medical Center, the City-County Health Department, and is near the proposed Arts and Science Center facility that is under consideration for construction adjoining the Lincoln Park facility. Based on this rationale, it is the recommendation of the staff that the advanced programs, those above the Chemistry I level continue to be clustered with all of those courses being offered at Northeast High School. Mr. English - Any questions? Mr. Donwerth - I don't totally disagree that because of the cost involved, and because of the excellent programs that we do have at Northeast, that a more central location for all schools would be better. However, the cost of moving to Classen, if the space were available, or to the Central Innovative High School building would be exorbitant. This does place an undue burden on the students so far away. In the

R. #17 Motion Regarding the Clustering of Science Classe

MINUTES OF MEETING OF JANUARY 12, 1976 - CONT'D #17 Motion Regarding he Clustering of â– cience Classes ont 'd

Mr. Donwerth cont1d

present cluster, students wanting to take advanced science courses that are enrolled in Capitol Hill, Douglass, Southeast or whatever feeder schools that feed Douglass in the advanced science courses___ .

Dr. Smith - The southside schools, Southeast, Grant and Capitol Hill.

Mr. Donwerth - The entire program is not available for these students at Douglass; is that right? Dr. Smith - There are at least three courses that there are not enough students to justify the establishing of a course at Douglass. Mr. Donwerth - I would vote to approve or go along with the recommendation; however, as enrollment from the schools picks up, if we could leave part of the equipment at Douglass without creating an undue burden, we could implement the advanced science â– courses at Douglass again in a dual cluster rather than just the one, should the demand be there from the south schools. Mr. English - Any other discussion? Mrs. Potts - Would any of the staff that contributed to the research and writing of this proposal have anything that they would care to add to this?

Dr. Smith - Dr. Lindley; Dr. Rippetoe; Mrs. Dodson and Mrs. Tebow? Dr. Lindley - I believe we have said everything we have to say.

Mrs. Potts - One thing is whether Physics I is a basic subject. Also a matter for consideration is whether the increase in the number of students that are taking Chemistry I, whether the staff feels that is likely to diminish next year; in terms of whether you can tell what the enrollment will be next year.

Dr. Lindley - With regard to whether these schools will be able to continue to attract what they have, there is a question, but we are just going to have to wait to find out. We are probably seeing the results of recruitment on the part of the staffs in those schools. There is some doubt as to whether it will hold up. Martha Nell (Dodson) will speak to the first question in regard to Physics as a basic course. Dr. Smith - Dr. Lindley, your explanation partially explains your other question, and that is the projection for Physics I was using the ratio of the increase or the growth in Chemistry I when it was returned to the home school. Based on this and then an actual check at the school, we found that the projection was high; that the percentage of those electing Physics I would not probably be as high as those in Chemistry I. Mr. Donwerth - Dr. Lindley, when you were making your projection, were you asking the students if they would enroll in Physics I if it were offered in the plant or if they had to be clustered?

Dr. Lindley - If it were offered in the individual school. Mrs. Williams - fir. Lindley, am I reading that next year's enrollment in Chemistry II might determine whether or not our return of Chemistry I to the home school_____ ?

Dr. Lindley - No, Chemistry I has already been____ . Mrs. Williams - I know.

Dr. Lindley - Maybe I didn't understand your question. Mrs. Williams - It has been increased, and maybe turning kids on to science, by next year we will know whether or not that 8% increase really spilled over into Chemistry II. Wouldn't we have a better____ ?

Dr. Lindley - We think so. Mrs. Dodson. - We have not felt that Physics was basic, or that the average student would take Physics in order to go on to some other subject. Both Physics and Chemistry require a higher level of mathematics. Biology has traditionally been considered the basic science course that meets the requirements for graduation.

Mrs. Potts - I know you share our interest in seeing the science program grow as much as possible. Mrs. Dodson - The success of the Microbiology, Astronomy, Meteorology and Environmental Science courses has been nice this year. This is the first year that we have offered them. The response has been good. Mr. Brown - Mrs. Dodson, do you feel that brighter students avoid courses that are in

MINUTES OF MEETING OF JANUARY .12,I976 - CONT'D.................... Mr. Brown cont'd

the cluster because they are in the cluster, and. do you think it handicaps brighter students? Mrs. Dodson - I don't think it is on the basis of whether they are brighter students or not. They must make a decision. We teach that there has to be a decision as to what they are going to take. Whether they are the brighter students, the average students or not, it depends on where they place what they want to do.

Mr. Brown - Do you see then the clustering as detrimental to the development of a student who would be interested in science? Mrs. Dodson - No. Mr. Brown - In motivating the students, the science center is really helpful and not necessarily detrimental?

Mrs. Dodson - Yes, it is helpful.

Mrs. Potts - Should we not be able to tell something from how many additional advanced science students that we have picked up from the ones that have taken Chemistry I this year in next year's enrollment? Mrs. Dodson - I hope so.

Mr. English - Any other questions? It has been noted a couple of times here about the recruitment thing. It seems to me that we have some very enthusiastic supporters of the science centers here, and I think that some of the best recruiters are the parents and students who have been involved and are sold on the science centers. And I think that if the presentations that were made here this evening in favor of the science centers were made to the prospective potential students out there in the schools, that we might also see a little boost in enrollment at those centers. And I would suggest that, because frankly looking at the Physics enrollment, it is not very encouraging to me. And if we don't do a little better this next year, I think we ought to look at it a year from now with the idea in mind of possibly returning them to the home schools just as we did the Chemistry I to see if that increases the enrollment. It is just discouraging to see that, when you have four students from one school of probably 1000 or 1500 students, four of them in Physics I. I think my little high school had more than that in Physics I back when I was in school.

Dr. Start - I am very much impressed with clustering as a quality educational tool. Although we have been speaking only of the science courses, I would like to see us work toward developing clusters in other areas of the curriculum. Our young, people are capable of handling the advanced courses in a clustering concept, and I would JLike us to work toward clustering in the other curriculum, in English, U. S. History, new social sciences in these areas. This is a quality educational tool. Mrs. Potts - I am in complete accord. I have been carrying an article for months that I received from someone about another school system that had nine high schools and they divided their high schools where each high school had a specialty area and all students had the opportunity to specialize in those subjects that the particular school concentrated on. We would probably choose different groupings or different subjects. They had one high school that offered instruction in Power and Energy; one that concentrated on Commerical and International Trades; one that concentrated on Computer Technology and Automative Services; another on Construction and Building Trades; another on Private Enterprise and Service Technology; another on Medical and Health Services; another on Communications and the Performing Arts. This is an example of the kind of thing that can be done and might have some real merit for us to take a look at in making future plans.

Dr. Start - The reason clustering failed in our school district was not because it was a bad educational tool, because clustering was used as a mechanical device for desegregation.

Mr. Brown - It may be that some of our problems with the number of students taking courses might be solved if we were more creative in scheduling, more creative in other kinds of counseling and the kinds of backup services that we offer. If it is true that young people are having difficulty getting to certain kinds of organizations, we could begin to schedule more creatively so that maybe a young person wouldn't have to be out of athletics in order to be in an advanced course. Mr. Donwerth - In reference to what Dr. Lindley said, that possibly the success of the Chemistry I program in the various high schools was due to a real recruiting program, if we can be this successful in recruiting, we should start a recruiting program for Physics I; maybe we should do a lot of recruiting. The success of the innovative high school stemmed from a real good recruiting program. It took a lot of recruiting to get those kids to sign up, and we had a lot of success with it. We should really get strong in recruiting.

R. #17 Motion Regarding the Clustering oi Science Classes cont'd

MINUTES OF MEETING OF JANUARY 12, 197 6 - CONT'D

<â€˘ #17 lotion Regarding ;he Clustering of Science Classes :ont' d

Mr. English - Any other comments?

Mr. Clerk, call the roll please.

HEARINGS cont'd Mr. English continued with the meeting by calling on the following additional persons who had registered to address the Board.

(1) (2) (3) (4) (5) (6) (7) (8) (9)

Charlotte M. Mann - Teacher Jack R. Fein - Teacher Cherrie L. Largent - Teacher Jim Riden - Teacher John Brightwell - Teacher Jim Huff - Teacher Cecilia Cumby - Teacher Walter L. Conner, Jr. - Patron Paul McKeithan - Patron

Ms. Mann, Mr. Fein, Ms. Largent, Mr. Riden, Mr. Brightwell, and Mr. Huff spoke in support of the American Federation of Teachers and proposed that the Board appeal to the court's decision in the designation of the Association of Classroom Teachers as the bargaining agent for professional educators. Mr. Conner's remarks were directed to the Board as to its goals and policies and the progress of same. He inquired regarding a line item budget and the management study.

To Mr. Conner's remarks, Dr. Smith and members of the Board responded: Mr. English - You asked what program has been implemented at Grant? Mr. Conner - Precisely, is the program being extended to the other schools?

Mr. McCray - What program are you talking about? Mr. English - Are you talking about beefed up security?

Mr. Conner - Beefed up security addresses one part of the problem. There is another part of the program that isn't being addressed, and that is what I have reference to. Mr. McCray - I don't understand what program you are talking about, Mr. Conner.

Mr. Conner - I was referring to the incident where the young man was killed as an innocent bystander as the result of who knows what. It seems to be a very closely guarded secret, Mr. McCray - Now I know what you are talking about. Mr. Conner - People want to know.

Mr. English - Other questions?

Mr. Donwerth - In answer to questions about the line item budget and other, we will be getting a line item budget. We are proceeding with the implementation of the management study as far as we possibly can. Mr. English - Maybe Dr. Smith could respond to some of the points brought up.

Dr. Smith - A copy of the budget is available in the office of the Clerk for inspection by anyone. This is a public document and is available.

Mr. Conner - Are you talking about the planning budget or are you talking about what has been done as a financial report? Dr. Smith - I am talking about 1975_76, "the expenditure planned budget for 1975-76* Mr. Conner - Is this the line item budget?

Dr. Smith - It is a line item, and it is available for public inspection. . A number of recommendations submitted by the management study firm have been implemented; portions of the reorganization in keeping with or some deviation from the recommended plan; the development of the purposes of the school system by the Board; the goals and objectives being drafted by the staff in keeping with the purpose of the school district are in the process now; job descriptions of all positions on the administrative level

MINUTES OF MEETING OF JANUARY 12, 1976 - CONT'D

Dr. Smith cont' d are being formulated, in written form; performance evaluation procedures then will be established in line with those. Many many of the items are being carried out and implemented. Mrs. Rotts - There are truths and there are situations where we are effecting positive change and finding new solutions where there may be real application in other schools. I become concerned when I hear one school say our situation is entirely different, and what works in another school won't work in ours. Sometimes that is true. Maybe we ought to be taking a closer look at the places where we are having real successes and each school benefiting from these successes that other schools are experiencing. I would very much like to see us take a look at the things that we learned from Grant and how some of these things might apply in all of our other high schools, as ways to avoid problems and not just treat the symptons. Mr. Brown - The tragic kinds of consequences that came out of the turmoil at Grant, I suspect that we are all going to be living with for some time. I am concerned about the program that has been recommended for Grant, particularly in terms of human relations. This Board is concerned about the progress of the human relations program as we adopted a policy last February in terms of the way it is developed and the way it will be implemented. We are deeply concerned; we are raising questions; we are interested in that progress. On the other hand, I don't think that it is exactly arguing to the point to relate the management study and the line item budget, if you are talking about racial and sexual discrimination having to do with the Title IX program and this kind of thing or the problems at Grant. I think that is unfair. It is unfair to group those together. Those are serious problems in the system. They are problems to which we must address ourselves. The Superintendent will be bringing to us this month an affirmative action program relating to racial and sexual or Title IX discrimination, and in that recommendation will be the kinds of requests that will help us set goals and do these kinds of things that we know are important to do. On the other hand, we can't tie every problem that we have in the system to the tragedy at Grant. This is unfair. I know you don't intend to do that. Over and oversgain the last few months, every time we have had an issue that has come up, not just from you, somebody has got up and said something about the tragic consequences at Grant. Let's don't tie every problem that we have to the terrible tragedy at Grant. That tragedy is sufficient unto itself. Mr. Conner - We beefed up security at Grant; what about the other secondary schools? Have we made the same efforts there? Without a line item budget, and without some public discussion of are these things being funded__; I also know that the parent and student committee came up with recommendations. Mr. Brown - There is nothing improper about your request, except that I don't want to tie everything in the system that is wrong, because we have a lot of things that we are working on. I don't want to tie those to the tragic problem that we had at Grant. I don't think, for instance, that if we have a problem with management, that that necessarily supposes that we are going to have a turmoil in some public school.

Mr. English - Any other questions?

Thank you.

Mr. McKeithan ^expressed a concern for the trial program at Southeast High School of awarding grades'for attendance.

Members of the Board responded to Mr. McKeithan's remarks: Mr. Brown - When the recommendations came up for the Student Rights Handbook, this was set in as a policy for the whole system. We withdrew that and decided on a pilot program. We are trying to determine whether the gain we would make in attendance would offset the minor adjustment we would make in a grade.

Mr. McKeithan further suggested a modification of the program. Mr. Brown - This is a study. A question that we ought to be able to raise when we look at the statistics at the end of the year , we ought to be able to answer, who is being helped. Mr. McKeithan further expressed concern about the grade being placed on the transcript. Dr. Start - Do you have any solution to our attendance problem? Mr. McKeithan continued by citing that the lower grade point average student should probably be the one to which the program should be directed.

Mr. McCray - I would agree with you in theory. I wasn't particularly enthusiastic about that type of program. The only way you can find out whether something is beneficial or detrimental, is to make a trial run. You have to check and recheck sometimes to prove what is advantageous and what isn't. Mr. English - Any other questions or comments?

MINUTES OF MEETING OF JANUARY 12, 197 6 ~ CONT'D

Mr. Donwerth - I didn't like the idea of the attendance having anything to do with the student getting an increase in their grade point average. One thing that is more detrimental than the increase, is the student that is excused from his examinations if he has a C and only two absences. A lot of our students will take that C and not take the exam rather than trying to go ahead and improve his grade point average. This keeps a student from trying for a better grade.

ADJOURNMENT . #18 djournment

A motion to adjourn was made by Mrs. Potts and seconded by Mr. McCray. Mr. Brown voted aye; Mr. Donwerth voted aye; Mir. McCray voted aye; Mrs. Potts voted aye; Dr. Start s voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Motion carried. 0 THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

ATTEST: Clerk

Approved the 19th day of January, 1976.

MINUTES OF MEETING OF JANUARY 19, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, JANUARY 19, 1976, AT 7 P.M. PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mr. English.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS Mr. English called on the following persons who had registered to address the Board:

(1)

Rick Cornstuble, Executive Director - Oklahoma City Association of Classroom Teachers

(2)

Mike Barlow, President - American Federation of Teachers

Mr. Cornstuble expressed his desire that the Board not appeal the court's decision of naming the Association of Classroom Teachers as the bargaining agent for the professional educators.

To Mr. Cornstuble's remarks, Dr. Start responded: I would like to point out to the gentleman here that one of the problems has been getting a written report of Judge Parr's decision. I understand that the attorney that represents your organization is responsible for providing that decision to us in writing. Any delay that this Board has taken is because we have not seen that in writing. We refuse to accept what we hear. We want to see it written. So just as soon as the attorney that represents your organization gets that before us, I think maybe it would be appropriate then to take action, and in the meantime to dismiss this kind of innuendo that we are stalling. Mr. Cornstuble made additional remarks explaining his original expression. Mr. Barlow commented in support of the Board to make an appeal of the court's decision in designating ajoargaining agent, and for the Board to continue in its fair treatment to all.

Members of the Board responded: Dr. Start - I object very strongly to you and your predecessors who come before this Board every week. One of the things that I object to is one of the things that you just said. I know you didn't mean tosay it. In trying to plead your cause to the best of your ability, you say if this Board is trying to be fair. Let me tell you; this Board is being fair, and we will continue to be fair. With both organizations charging this Board, corporately and individually, with taking sides in this matter is irresponsible behavior and certainly unprofessional. I wish the two of you would sit down and get together and behave like professional people and quit trying to bring your problems to this Board of Education.

Mr. Barlow made an additional statement explaining his position. Mr. Brown - The word that bothers us is fairness, because what we are charged with in terms of our responsibility is doing in the end what is best for the children of Oklahoma City in the best way that we know how. I haven't talked to anyone about how they are going to vote in regard to whether or not we go ahead and decide to appeal this case or whether or not we decide to let it stand. What we have to decide as a Board is what will be best for the children of Oklahoma City. In the end, you see, the system does not exist for teachers. Teachers exist for the system and for children And we don't exist to administer a system for teachers or administrators or for ourselves, but we exist as a Board to administer funds for children. And as we deliberate, it may well be that we decide that it is best to end it right here, and it is best to go on and find some way of clarifying the law some other way, because we may not want to go any farther than this. We may feel that any more turmoil on our

MINUTES OF MEETING OF JANUARY 19, 1976 - CONT'D Mr. Brown cout'd part is simply going to disturb the system that much more. On the other hand, we may find or decide that we have to clarify some issues if we can, and that the only way we can do that is to appeal the case. But on either side of the question, we are going to use our best Judgment about what is best for these children. I have confidence^ | in the members of the Board that that is what we are going to do. I would hope, both in what we see in print and what we hear from people, that you would understand that j we have the utmost honor in what we do. It is not our choice to try in any way to pick | sides or to be unfair. We are going to try to do what is best for children. ’

Mr. Donwerth - This Board was acting in good faith and being fair when we asked for j the card count. The Judge's decision; whether this Board votes to appeal it or not to appeal it really makes little difference. When the card count actually came back and i regardless of what the findings were by the Judge, neither ACT nor AFT represented a | majority of the teachers. If AFT or ACT feels that they represent the majority of the | teachers and feels that they do have valid signature cards by the majority of the | teachers, then bring them to this Board. The Board has the obligation to set a date | and a time for a new card count, giving both sides the opportunity to bring their ’ cards forward. The teachers are not represented now either by ACT or AFT, because | neither of you represent a majority of the teachers. i MINUTES OF PREVIOUS MEETING

It was moved by Mr. Donwerth and seconded by Mrs. Williams to approve the Minutes of January 12, 197&, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. LEGAL REPORT Mr. Johnson reported as follows:

(1)

On the ACT recognition case, I did file a Motion for New Trial this past Friday. The motion has been set for hearing on January 30• I talked to the court reporter about the transcript of the Judge's decision, and he has promised it by the middle of this week. With that in hand and with the hearing on the Motion for New Trial set for January 30, the February 2 meeting would be an appropriate time for the Board to make its decision, after Judge Parr has made his decision on the Motion for New Trial.

(2)

In the school integration case, we did have the hearing on the Motion for Counsel Fees this last Thursday. The court allowed us until January 31 to submit a brief on the law.

(3)

In the maternity leave case, they have filed a Motion for Counsel Fees and it has been set for hearing for Friday of this week (January 23, 1976).

Mr. English - In regard to the recognition case, how much will it cost us to appeal?

Mr. Johnson - tTewould be exempt from a fee if we are appealing. We could get permission to file a duplicated xeroxed brief. The regular attorneys would handle it; it wouldn't be any additional attorney fees. Mr. English - Any other questions of our attorney? Mr. Brown - Will there be any discussion as to what Judge Parr feels our alternatives for resolving this difference is? Will he in his opinion give us some indication of how we could resolve this conflict under how he sees the law?

Mr. Johnson - We would point those out in our brief, in case we did appeal. One additional remark about the cost; we would have to order a transcript of the evidence; maybe pay $100 for it. Mr. English - What kind of a cost are we going to have? the middle of this week, or is this just the order?

Are we getting a transcript at

Mr. Johnson - It is the responsibility of the attorney for the prevailing side to prepare the journal entry of Judgment and submit it to the opposing counsel for approval, and then present it to Judge Parr for his signature. I am talking about the transcript of what the Judge said when he made his decision. He gave the reasons for his decision immediately at the conclusion of the hearing on January 8, and that is what I have ordered. The journal entry of judgment will not show his reasons; I don't know when we will see it.

Mr. English - When we are talking about transcripts, what you are talking about is really what the Judge said right there at the close of the hearing, not a transcript of all the testimony that was given? Mr. Johnson - No, only his remarks at the conclusion of the hearing.

f !

MINUTES OF MEETING OF JANUARY 19, 1976 - CONT'D Mr. English - Then on the appeal, would it have to he a fuller transcript? Mr. Johnson - Of all of the evidence; testimony of all witnesses.

Mr. English - And that is what would cost the $100 approximately? Mr. Johnson - Yes.

Mr. English - Any other questions? Mr. Donwerth - Do we have hope of getting this transcript?

Mr. Johnson - Not the transcript.

Mr. Donwerth - I am talking about the finalizing of the Judge's decision. Mr. Johnson - It is to their advantage to have it in writing and have it signed. were asking for a Writ of Mandamus. Mr. English - Any other questions?

They

Thank you.

SUPERINTENDENT'S REPORT

A motion was made by Mr. McCray and seconded by Mr. Donwerth to direct the following persons to attend conferences as indicated: (a)

Thomas J. Smith, National Business Leadership Conference and the Business Hall of Fame Award (sponsored by Junior Achievement), Dallas, Texas, January 30; 1976.

(b)

Martha Nell Dodson, visitation of science centers in San Francisco, Portland and Seattle, February 5_7; 1976.

(c)

John Sadberry, Annual Meeting of the National Association of Secondary School Principals, Washington, D. C., February 13-18, 1976.

(d)

One or more Board members, Oklahoma State School Boards Association Workshop for School Board Members, Oklahoma City, February 17-18, 1976-

R. #20 Professional Trips Approved

SUPERINTENDENT'S REMARKS

Dr. Smith remarked as follows:

(1)

Today was the opening of the Central Innovative High School with the students being present. I did go to Central and visit today. Two hundred and seven of the 223 pupils scheduled to attend Central were present today; 14 of the 16 not present had difficulties with transportation; either they were not completely familiar, with where to catch the bus or the time to catch the bus, or the bus driver was not fully aware of where to pick them up. There was the usual first day of school kind of problem related to the transportation. Today was spent primarily in an orientation, getting acquainted; the students with the staff, and getting acquainted with the kind of program that could be anticipated and will be operating there at Central.

(2)

I have presented to the^Board, previously, copies of the projected pupil membership by grade, race, and by school, for the 1976-77 school year. We have projected for the end of the first quarter of 1976-77; 48,876 pupils. That compares with the membership of 49;971 at the end of the first quarter of the current school year. This is about 97-6$ retention or about 2.4$ loss in students for next year's projection as compared with the current school year. This is a reduction and the kind of loss that we have witnessed in recent years. These predictions are based on the best information that is available at this time, and they are subject to revision as additional information becomes available.

Mr. English - What was our actual loss this last year? Dr. Smith - It is about 1700 or 1800, as I recall. loss this year over last year?

Dr. Shell, do you recall the exact

(Dr. Shell responded from the audience.) Mr. English - The percentage would have been maybe___ ; what?

Dr. Smith - The percentage would have been higher for last year. There is a small decline there in the percentage of loss. Until corrections are made, this data will be utilized by the staff in looking at next year's program, staffing and other kinds of mechanical processes.

MINUTES OF MEETING OF JANUARY 19, 1976 - CONT'D Information to the Board cont'd

Dr. Start - We all know that we are facing the issue of school closings for 1976-77 and I would personally like to make a plea that the criteria that we are going to use to close schools be available to us as soon as possible before the actual schools involved be made public.

Dr. Smith - Dr. Start, the committee is working on this. I believe it would be safe to assume that within two weeks they will have their final report ready for our consideration at that time on those criteria to be utilized. They will be presented.to you for your consideration prior to any determination of any schools that might be considered for closing. The committee is to the point now that within two weeks or so the report can be ready.

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Mr. Brown - Will there also be some discussion about personnel in regard to the shrinkage of staff, etc.? Dr. Smith - With the normal attrition and losses of employees, we have been able to reassign. We work with the staff on their reassignment to a comparable assignment for | the following year. I would see no reason for changing that procedure to where we would! be dismissing any employees as the result of school closings. With the normal attritions that we usually witness, I think that all employees can be adequately taken care of. j

Dr. Smith continued:

(3) Another item is on the procedure for disposing of properties no longer used for regular school programs and that we predict will not have a use for regular school programs for the next five years. Basically, this calls for, after the determination is made that the property no longer be utilized, that a "for sale" sign be posted on the site, on the property indicating that it is for sale. After a bona fide buyer declares an interest in that property in writing, we will establish a bidding procedure with a minimum of two weeks being required before bids are due on the prepared forms. We will also at that time then advertise in the newspapers that that property is being offered for sale and is up for bidding on a specific date. We will make arrangements for the prospective bidders to visit the sites, make inspections as they so desire; they will submit their bid on the appropriate form, submitting a cashier's check or bidder's bond, or certified check in the amount of 5% of the total amount offered for that property, and then bids will be opened. If the high bid equals or exceeds the average appraised value, then the bids will be submitted to the Board for consideration, for your action. If the Board accepts the offer, the prospective buyer then has seven days in which to submit the balance of his offer to the Board, at which time a quitclaim deed will be delivered to the bidder. In the procedure we convey our claim to any property by way of a quitclaim' deed, and also that the Board reserves the right to reject any or all bids and the standard procedure of waiving any or all formalities . This procedure then would not involve expenditure other than in the preparation of the sign and the labor involved in erecting it on the property until we have interest shown in that property by prospective buyers.

h #21 â€™rocedures for lisposing of â€™roperties pproved

Mr. McCray - Mr. Chairman, I would move that the Superintendent's request on the procedures for disposing of properties be approved. Mr. Donwerth - I will second it.

Mrs. Potts -. Has~â€™our attorney had a chance to go over this form to see that we are___ ?

Dr. Smith - The bidder's form, I believe at an earlier date the attorney did review the < bidder's form that Dr. Lunn had presented through Mr. Ginn's office. j Mrs. Potts - And the actual procedure is also that there would be no possible___ ? Dr. Smith - They are all completely legal; that is correct, Mrs. Potts. Mr. English - On the determination part that we are not going to have a need for a building for the next five years, am I right in assuming that this staff would make this kind of a recommendation to the Board and the Board would say, yes, go ahead with the____ ?

Dr. Smith - Right. Mr. English - Any other questions?

Dr. Smith - One of the bits of information, I am sure, will be what has happened to it in the last six or eight or ten years; if it has been lying idle during that period of time, certainly that will be a factor.

Mrs. Potts - You would propose then that this would go into effect right after Board approval?

Dr. Smith - Right; with the next step that we would submit to you the list of the properties that we feel are no longer needed and should be listed or advertised through the placing of the signs on the property that it is available.

MINUTES OF MEETING OF JANUARY 19, 1976 - CONT'D

Mr. English - Any other questions or discussion?

Mrs. Williams - This excludes the property that we talked about some weeks ago? Dr. Smith - Actually, Mrs. Williams, at this time this really does not include any property. We will submit to you the list of the properties as we see will no longer be used. Our suggestions are going to be in keeping with the earlier action of the Board that if you have property that is occupied and you have already taken action on that, we will not be submitting that back to you as property to sell until that policy is changed or until that action is changed. Mr. English - Other questions or comments?

Mrs. Potts - There was some discussion about the need to update policy on buildings that were occupied by other than school personnel.

Dr. Smith - The staff is reviewing every lease agreement at the present time, and also getting the history on the cost to the Board of Education for insurance, maintenance, which is part of our agreement, and we will be submitting to you in plenty of time, prior to the renewal dates of the leases, our recommendations on the leases for the coming year. It would include provisions whereby the payments that we receive for leasing the property should adequately reimburse this school district for any expenses that the district is involved in. Mrs. Potts - And these leases would be for the year of ___ ?

Dr. Smith - 1976-77-

Mrs. Potts - And those are generally processed, what, in the late spring?

Dr. Smith - Normally, you take action on it in your first meeting in July for that fiscal year 1976-77* The staff will have the information to you in time to consider prior to those renewal dates, and it may be necessary for us to work with some of those people occupying those facilities in advance. Mr. English - Other questions or discussion?

Mr. Clerk, call the roll please.

Independent School District Number 89 of Oklahoma County, Oklahoma, when offering for sale district-owned properties, which are not being used to house regular programs of the school district and are not predicted to be used in the next five years, will follow the procedure as listed below.

A "For Sale" sign will be placed on the properties. After a bona fide buyer declares an interest in writing to.purchase a particular property, bidding procedures will be started with a minimum of two weeks~~before bids are due. The bid will be advertised by a sign on the property and classified ads in newspaper(s ).

Prospective buyers may visit the site and make such inspections of site as desired.

Buyer forms and the legal descriptions of the properties will be available and may be obtained in the offices of Superintendent or Clerk, 900 North Klein, Oklahoma City, Oklahoma. All bids and offers shall be accompanied by a Certified Check, Cashier's Check, or Bidder's Bond in the amount of five percent (5$) of the total amount offered to be forfeited as assessed and liquidated compensation in case the buyer fails, neglects, or refuses to comply with the Procedures for Selling. All deposits of unsuccessful bidders shall be returned to the bidders. Bids will be opened. If the highest bid exceeds the average appraised value, it will be presented to the Board for action.

If the Board of Education accepts an offer, the successful bidder shall within seven (7) days after notification of acceptance in writing, pay the amount bid, by Cashier's Check, to the Clerk of the Board of Education, who will deliver the Quitclaim Deed to the bidder upon receipt of the Cashier's Check. Conveyance of the School District's interest will be by Quitclaim Deed. Abstract of Title will not be furnished by the School District. The Board of Education reserves the right to reject any or all bids and to waive all formalities.

MINUTES OF MEETING OF JANUARY 19, 1976 - CONT'D

Information to the Board cont'd

R. #22 Recommendation to Increase Tuition for Nondistrict Students at Foster Estes Vo-Tech School Approved

Dr. Smith continued:

(U)

Another item for your consideration deals with our Foster Estes Area VocationalTechnical Center, which is owned and operated by this school district and operates under some of the guidelines established by the Oklahoma State Department of Vocational and Technical Education. The guidelines with the State Vocational Office include, among other, the right of this Board upon approval of the State Office, the provision for admitting students from other school districts to attend it, and for the charge of a tuition for those nondistrict students attending these facilities. Since Foster Estes Vocational-Technical Center was opened, we have been charging the sending districts for the non-district secondary students, $150 per year per student. The school district, in most cases, pays the tuition cost of those students from their school district. The sending school district receives ADA for a half-day's attendance of these students at our school. We have determined that the $150 per student per year is not adequate to pay for the share of the cost of educating those nondistrict students. According to information supplied to us by the State Vocational Education Department, the 21 area vocational-technical schools in the state have an average tuition charge for nondistrict students of $325â€˘ The lowest charge is $150; our school and the one at Ardmore being in that category. There are two that charge $600 per year. We are recommending that the Board approve the establishing of the annual tuition at our Area Vocational-Technical Center for the 1976-77 school year at $350 per student per year. We also suggest that we bill the sending district twice a year - October 15 and February 15; billing them for half the total tuition at each billing date. We would follow through and advise those sending districts of this change in tuition in order that they may budget it for their next year's operating expenses, which would be prior to the time that these pupils are enrolled in the Vo-Tech Center. It is our opinion that the recommendations are not out of line, according to the charges assessed by other technical schools. The $350 recommended tuition is in line with the current per capita cost of these programs. The number of nondistrict secondary students is over 300, about 330 at the present time. It would be our recommendation then that (1) we increase the tuition to $350 per year per student for those non-district secondary students attending Foster Estes School, and that (2) we submit billings twice a year - October 15 and February 15, and that we notify them immediately if the Board should adopt this recommendation.

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Mr. Donwerth - I move to concur with the Superintendent's recommendation (that the tuition for nondistrict secondary students at the Foster Estes Vocational-Technical School be increased to $350 per year per student, with billings submitted twice a year). Mrs. Potts - Second.

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Mr. English - Motion by Mr. Donwerth and seconded by Mrs. Potts; any discussion or questions? Mr. Brown - One question; as you prepared this recommendation, were you in consultation with the Superintendents of these other districts, and are they aware of this?

Dr. Smith - I visited with two by telephone. Their basic reaction was that we have been fortunate this long; we are just pleased that we have had this opportunity; we have wondered why you have been able to get by on $150 and when you were going to increase it. That was the general feeling. They are most appreciative of the facility| and of the program and the opportunity of sending their students to the school. Mr. Brown - This would not limit any district making the vocational-technical education! available to their students? I J Dr. Smith - I believe not. Generally, it is probably inappropriate to expect this |

school district to supplement or finance the education of those students which might then take money from some of our programs that could be used for other purposes.

Dr. Start - How much would an average school district receive in ADA funds per student for a half-day?

Dr. Smith - I am not sure how much an average would receive. Many factors are involved in this, their chargeable income and all. We anticipate about $1.60 per day on the average of ADA..

Dr. Start - At 180 days? Dr. Smith - One hundred and seventy-five most of the time.

Mr. English - You mentioned that the $350 would be more in line with the current per capita cost of these programs. What is the per capita cost of these programs?

Dr. Smith - That varies by the particular program; the specific program would have to be analyzed and then determined from that. We do get 50$ reimbursement for the cost of these. Cost in some of these programs ruiSslightly over $500 net difference after the reimbursement from the state at this time. This would enable us to give further study. We may want to return another year and make a further adjustment if information indicates that further adjustment is needed.

MINUTES OF MEETING OF JANUARY 19, 1976 - CONT'D Mrs. Potts - It seems possible to get an average for the school of what the costs are. But you don't have that data?

Dr. Smith - The average runs close to $500 after reimbursement. kinds of reimbursement we receive from the State Department.

That varies with the

Mr. English - I personally don't feel any commitment at all to spend a penny on students outside this system. If it is $351, I think we ought to make it $351- It is nice public relations for us with the suburban school districts, but I don't see where we are getting anything for it, and I don't see where our students, which are our obligation, are benefiting. I can see where they are benefiting by associating with our students, but___ . Mrs. Williams - What percentage of the total population of our Vo-Tech School is from other districts?

Dr. Smith - We have 331 students from other districts. We have approximately 720 total. A part of the guidelines is that we must accept those students from other districts in the area. Mrs. Potts - Do you feel at this point that if the average is around $500, that it would be too big of a jump to expect the other school districts to adjust to for this next year?

Dr. Smith - There are probably two reasons for making the increase in the amount that we did. Number one, we feel that will be approved by the State Department of Vocational-Technical Education, because it is just slightly above the average for the districts of the state. And then the other is the sudden or abrupt increase to the neighboring districts could create a burden on some of them if you increase by $300 or $400 rather than $200. We will want to inform them that we must make the programs begin paying their own way. Mr. McCray - If we have 331 from outside the district, that leaves only 369 that we are serving in the Oklahoma City area. The possibility of 331 pulling out would greatly depreciate our program. Mr. English - That would assume that we don't have any students who want in those programs.

Mr. McCray - Assuming on the basis of what we were figuring, are the figures that I was using. I don't anticipate it, but on the actuality___ .

Mrs. Potts - There is no priority given to students from Oklahoma City School System over the other school systems in filling spots? Dr. Smith - There probably is. If there are two people that are available for the program and one of them happens to be ours and one is a neighboring student or nondistrict student, I think I know where the priority would go. Mr. McCray - Paul, while I agree with you, I am not considerate of the fact that we should educate other communities, but one of the purposes for building the school originally was^to serve this area.

Mr. English - I have no objection to educating those Putnam City or Midwest City or those other suburban school district kids, so long as they pay their full share. Mr. McCray - I agree with you, but to increase it to a larger amount might reflect in the total attending the school.

Mr. Brown - Even though this is a cooperative venture, we don't seem to cooperate very well, or they don't seem to cooperate with us either in terms of the districts surrounding us, on the surface, and that may not be true. Some of those decisions, other superintendents ought to be concerned. There are a couple of districts here who are in at least as bad a financial difficulty as we are. If that would affect their ability to send students who need this kind of education to school; even the Oklahoma City system with all of its problems could be altruistic to some extent.

Dr. Smith t I would hasten to add that from the neighboring districts in this should not be left with the impression between school districts on this. The is an appreciation for the opportunity school. o

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we have had nothing but complete cooperation project, as well as most other projects. You that there is any animosity or bitterness attitude that they have expressed in the past for their students to be enrolled in this

Mr. English - What percentage of students outside of the district do we have to accept?

Dr. Smith - I am not sure that___ . outside the district, Dr. Earnest?

Is there a set percentage that we must accept from

(Dr. Wayne Earnest responded from the audience - No. district, and about 35$ of nondistrict students.)

Our goal is 60$ to 65% from our

R. #22 Recommendation to Increase Tuition for Nondistrict Students at Foster Estes Vo-Tech School Approved - cont'd

MINUTES OF MEETING OF JANUARY 19, 1976 - CONT'D

L #22 tecommendation to increase Tuition ’or Nondistrict Students at ’oster-Estes fo-Tech School approved - cont'd

Dr. Smith - According to our guidelines there is no set percentage from the State Department. If we are going to be an area school though, we could not refuse to take students from other districts.

Mr. McCray - We received equipment from the State Vocational-Technical Department which j would be cut off if we refused to be of assistance to other districts. j

Mr. English - I don't know of anybody proposing to cut off the students from the other districts, but all I am saying is let them pay their fair share of what it costs to educate them. I don't hear too much disagreement on that. Any other discussion or questions? Mr. Clerk, call the roll please. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

Dr. Smith continued:

A reminder to each of us of the election a week from tomorrow, January 27; we will be voting on Board Members representing election districts 3 and- 5- And then in addition, we will be voting on the mill levies, the 5-mill Emergency Levy, the 10-mill Local Support, and the 5-mill Building Levy. We encourage each and every qualified school district elector to go vote a week from tomorrow, Tuesday, January 27• I might correct one statement that has appeared in the news media a couple of times, and that is that all areas will vote on the candidates for the Board as well as the mill levy elections. That would conclude my report.

ENCUMBRANCES AND PURCHASING

It was moved by Mr. McCray and seconded by Mr. Brown to approve payment of encumbrances as listed for December 23, 1975-January 14, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. Purchasing

R. #24 Approval of Purchasing Items B-l thru B-3

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(5)

R. #23 Approval of Encumbrances

A motion was made by Mrs. Potts and seconded by Mr. McCray to approve Purchasing Items B-l through B-3, as follows: 1.

Purchase of Teaching Aids Purchase of teaching aids (progress books, complete audio reading progress lab, and plays for reading) for use by the ESAA Projects from the Educational Progress Corporation (quotations and materials available only from the designated publisher and/or distributor). This purchase in the amount of $1,719-07 is "to be charged to Account 240.01, ESAA-2.

Purchase of Pencils and Pens

Purchase of pencils and pens for warehouse stock from the following companies which submitted the low quotations on specifications:

5,728.00 2,000.52 1,032.00 1,056.00 2,286.00 ______ 144.00 $

Business Essentials, Inc. Buschart Brothers, Inc. Asel Art Supply, Inc. Thompson Book & Supply Co. L. A. Pacific Graphi Industries

Total

12,246.52

These purchases are to be charged to Account 240.01, Title 1-11. These purchases have been approved on our Elementary and Secondary Education Act Application.

Purchase of Plumbing and Heating Supplies

Purchase of plumbing and heating supplies (pipe, couplings, ells, filters, valves, thermostats, seals, connectors, etc.) for use by the Maintenence Department and for warehouse stock from the following companies which submitted the low quotations on specifications:

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MINUTES OF MEETING OF JANUARY 19, 1976 â€œ CONT'D

Purchase of Plumbing and Heating Supplies - cont'd Federal Corporation Bradford-Nettleship, Inc. Waugh Brothers Supply Co. O'Connor-Oklahoma Company, Inc. R & B Temperature Controls, Inc. Jones-Newby Supply Company W. W. Grainger, Inc. Pumpco Supply Johnson Controls, Inc. Crane Supply Company The Rohan Company F. E. Georgia Supply Company Oxford Chemicals M & V Supply Company, Inc. Honeywell, Inc.

Total

8,190.38 7,4o4.60 1,724.75 9,714.10 2,541.10 259.81 1,179.48 3,231.36 5,650.00 591.25 72.45 2,139.90 501.75 306.00 1,166.76

R. #24 Approval of Purchasing Items B-l thru B-3 cont'd

$ 44,673.69

These purchases are to be charged to the following Accounts:

$ 44,654.25 19.44

BL 5620.05 G 240.01 Total

$ 44,673-69

UNFINISHED BUSINESS None. NEW BUSINESS

None. HEARINGS (Additional) None.

Remarks Mr. English - I would like to take a second to read to the Board a little note that was received from, I think, the parent of one of the students that addressed ,the Board Mr. English last week. Since it is complimentary, I felt like we ought to share that with everybody. This is from Linda Council, and she writes - "Dear Members of the Board: I want to thank each of you, not for the way you voted last night but the manner in which you are conducting the Board meetings. To a somewhat disillusioned citizen, the prospect of attending a public meeting was not something I looked forward to with any joy. Furthermore, I wasnâ€™t sure I wanted my child and her friends to witness what I expected. Your positive and decorous behavior has impressed me favorably. I am pleased that our young people had the opportunity."

ADJOURNMENT A motion to adjourn was made by Mr. McCray and seconded by Mr. Donwerth. Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Motion carried. (A mechanical recording of this meeting is on file in the Clerk's office.)

ATTEST:

Approved the 2nd day of February, 1976.

R. #25 Adjournment

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MINUTES OFMEETING OF FEBRUARY 2, 1976........................

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR AND ORGANIZATION MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, FEBRUARY 2, 1976, AT 5:30 P.M.

PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Donald H. Ladd, Treasurer; Thomas Walsh, Auditor; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

PART I The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

Call to Order

Roll call established that all of the Board Members were present.

Roll Call

All the visitors present were welcomed by Mr. English. The following visitors were recognized: Mrs. Vera McCray, Mr. Calvin Williams and daughter, Candy; Mrs. Betty Smith; Mr. Ray Potts and son, Steve; and Mr. Phil Knight.

Visitors Welcomed

HEARINGS

Mr. English introduced Mrs. Martha Nell Dodson, representative of the Association of Administrative and Professional Services Personnel, who presented a Certificate of Recognition as Educator of the Month to Mrs. Willie 0. Reynolds, Teacher, Harding Middle School. Mrs. Reynolds responded.

Mr. English then called on Mirs. Joyce Drew, President, Association of Classroom Teachers, who presented to Mr. McCray, on behalf of the Association of Classroom Teachers, the Friend of Education Award. Mr. McCray responded. MINUTES OF PREVIOUS MEETING It was moved by Mr. Donwerth and seconded by Mr. McCray to approve the Minutes of January 19, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

R. #26 Minutes Approved

LEGAL AND FINANCIAL REPORTS Attorney's Report

Mr. Johnson reported as follows: (1)

In the school integration case, our brief on Payment of Counsel Fees was filed last Friday (January 30, 1976). There has been no indication as to when we will get a decision on attorney fees or on our Motion to Close the case.

(2)

In the ACT negotiations case, our Motion for a New Trial was set for hearing last Friday, January 30. There was a mix-up in the Court Clerk's office. It was put on the wrong docket; it was not heard Friday. It was heard this morning (February 2, 1976). The Court overruled our motion. The ACT asked the Court to require us to post an appeal bond and also asked to be paid their attorney's fees. The Judge directed that briefs be filed on both questions by Friday (February 6, 1976) and by both parties.

(3)

In the Truitt case, we will file our response to the petition this week. due February 7-

(4)

This last week there was an old case that was revived which we thought was dead. About three years ago one of our teachers refused to accept her Job assignment to a particular school, and we quit paying her salary. She filed an action in the District Court here in Oklahoma County for unpaid salary. I filed a demur, but she never pursued the case. She has evidently decided to revive the case. She got a new attorney who has indicated to me that he thinks our demur is good and is going to amend the petition. The demur was set for hearing this past Friday, but was stricken from the assignment.

It is

Dr. Start - Is it common ordinary practice for attorneys representing a client to ask for the defendant to pay their fees? I am talking about the ACT case. That sounds most unusual to me.

MINUTES OF MEETING OF FEBRUARY 2, 1976 - CONT'D Mr. Johnson - It recovered, unless it. That is the any statute that

is unusual. Our Supreme Court held, that attorney fees can't be it is a matter of contract or there is some statute that provides for principle that is followed in the Federal Courts. I don't know of authorizes the payment of attorney, fees. That would be our defense.

Dr. Start - Is this particular request of the Court going to delay this any further now? Mr. Johnson - No, we have 30 days from today in which to file our appeal to the State Supreme Court. I had hoped that we would have this transcript of the Judge's remarks that he made on January 8 ready for the Board today. I went to pick it up from the court reporter and he had transcribed a hearing on December 2k, the hearing on the AFT's Petition for Intervention. I asked him to get busy on the one for January 8. I hope to have it ready by next Board meeting so that you can make your decision as to whether you do want to appeal.

Dr. Start - Do you think by next week we will have, in fact, the written order of the Court?

Mr. Johnson - I don't know.

The last time I checked, there had been no written order.

Dr. Start - Are we in contempt of court without a written order?

Mr. Johnson - Even with one, we wouldn't be in contempt of court, because the decision wasn't final until our Motion for a New Trial was disposed of. It is a final decision now, but it is subject to appeal.

Dr. Start - Do you have any knowledge or reason why this particular issue is taking such a prolonged period of time? Mr. Johnson - No. Normally it is the responsibility of the attorney for the prevailing party to prepare the Journal entry or the order and present to opposing counsel for approval, and then submit it to the Judge. That has not been done in this case. Mrs. Potts - Surely the other parties have an interest in getting this issue resolved as soon as possible. I wonder if there has been any attempt to talk with their attorney to see if they could help speed things up.

Mr. Johnson - The filing of the order doesn't affect the appeal or the appeal time. is to be a journal entry of the order that the Court did make on January 8.

Mrs. Potts - I am Just talking about getting the transcript to the Board, and whether the other attorney could help speed up the process. Mr. Johnson - I have been doing my best. I ordered it January 8, and it has been all this time. Lam going to insist that we do have one by next Monday. auditors' Reports

Mr. Thomas Walsh reported for the firm of Thomas and Company and gave a routine report. A representative from Moak, Hunsaker and Rouse was not present to give a report. (Mr. Bob Livingston arrived later during the meeting; however, a report was not required by the Board. )â€ž.

treasurer's Report Mr. Ladd gave a routine treasurer's report.

#27 Reports Approved.

A motion was made by Mr. Donwerth and seconded by Mr. Brown to accept the reports as presented. Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. SUPERINTENDENT'S REPORT

Comments )r. Smith

Dr. Smith - I would first express appreciation to all of those of you who attended the reception this afternoon, and then to those of you who are here to pay honor and tribute to retiring members of the Board and/or to new members of the Board. I would express appreciation to the PTA Council for their assistance in the reception this afternoon. I extend a special welcome to Mr. Charles Foster and his students from the University of Oklahoma that are seated here in the center section. (Mr. Foster and the Oklahoma University students stood for recognition.) Welcome to Oklahoma, Oklahoma City, and to the Oklahoma City School System and to our Board meeting. I would extend my commendations also to Mrs. Reynolds. From the record that was given by Martha Nell Dodson, certainly Mrs. Reynolds is a typical, high quality, dedicated, sincere teacher in our school system. And certainly we want to extend our commendations to you also, Mrs. Reynolds.

38 MINUTES OF MEETING OF FEBRUARY 2, 1976 - CONT'D

It was moved. Toy Mr. McCray and. seconded, by Mrs. Potts to direct the following persons to attend conferences as indicated:

(a)

Thomas J. Smith, American Association of School Administrators Convention, Atlantic City, New Jersey, February 20-23, 1976.

(b)

Maree Tarver and Peggy Kennedy, Conference on Title I Program Management and Evaluation, Albuquerque, New Mexico, February 18-20, 1976. Expenses to be paid from ESEA Title I funds.

(c)

Virginia Lamb, McKnight Feedback Conference, Chicago, Illinois, February 11-13, 1976. Expenses to be paid from Career Education Project funds.

(d)

Tom DeSpain, National Career Education Conference, Washington, D. C., February 9-11, 1976. Expenses to be paid from Career Education Project funds.

A motion was made by Mrs. Potts and seconded by Mrs. Williams to approve the following Resolutions of Appreciation: (a)

Kenneth Jerome Smith, Teacher - Rogers Middle School, deceased January 16, 1976.

(b)

Elsa Pamelia Leach, Retired Teacher, deceased January 12, 1976.

R. #29 Resolutions of Appreciation Approved

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. The Oklahoma County Election Board has certified the tabulation of votes cast for the Mill Levy questions and for School Board Candidates at the Annual Election held on January 27, 1976:

QUESTION NUMBER 1 EMERGENCY LEVY (5 MILLS) FOR GENERAL FUND YES 37S46

Tabulation of Votes Cast in Annual Election - Information to the Board

NO 302

QUESTION NUMBER 2 LEVY (9 MILLS) FOR BUILDING FUND

YES

IT7O26

NO 922

QUESTION NUMBER 3 LOCAL SUPPORT LEVY (10 MILLS) FOR GENERAL FUND YES 3^65

NO 907

ELECTION DISTRICT NUMBER 3 Betty Hill Dale Levy

2,69k 2,513

ELECTION DISTRICT NUMBER 5 Freddye Williams Benjamin DuBose

3,M*-3 1,961

PERSONNEL REPORT A motion was made by Mr. McCray and seconded by Mrs. Williams that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. (Personnel listings - Pages 46-5^1-.)

R. #30 Personnel Approved

MINUTES OF MEETING OF FEBRUARY 2, 1976 - CONT'D PAYROLLS, ENCUMBRANCES, AND PURCHASING R- #31 Approval of Payrolls and Encumbrances

It was moved by Mrs. Potts and seconded by Mr. Donwerth to approve recommendations #1 and #2 (ratification of January payrolls and authorization of February payrolls) and payment of encumbrances as listed for January 14-23, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried.

Purchasing

R- #32 Approval of Purchasing Items B-l thru B-10

A motion was made by Mr. McCray and seconded by Dr. Start to approve Purchasing Items B-l through B-10 as follows: 1.

Purchase of Wood Preservative Purchase of wood preservative (pentachlorophenol) for use by the carpentry shop from Big "L" Home Center which submitted the low quotation in the amount of $1,070.00 to be charged to Account BL 5620.05.

Purchase of Library Supplies Purchase of library supplies (catalog cards, labeling tape and cleaner) for use by Media Services from the following companies which submitted the low quotations: Bro-Dart, Inc. Gaylord Brothers, Inc.

Total 3.

636.60 140.25

776.85

Purchase of Glass Purchase of glass for use at Northwest Classen High School from Associated Glass Company which submitted the low quotation in the amount of $783-75 to be charged to Account BL 5620.05.

Purchase of Steel Purchase of steel (angle iron, expanded metal, aluminum, etc.) for use by the Maintenance Department at various locations from the following companies which submitted the low quotations:

Steel Supply Company Ducommun Metals & Supply Reynolds Aluminum Supply Co.

Total

453-09 118.86 3,194â€˘ 88

$ 3,766.83

These purchases are to be charged to Account BL 5620.05-

Purchase of Audio-visual Equipment Purchase, of^audio-visual equipment (projectors, tape recorders, carts, filmstrip viewers, etc.) for use by Central Innovative High School from the following companies which submitted the low quotations on specifications:

Thompson Book & Supply Company Sexton and Sexton School Supply

Total

$ 1,619.32 335-65 $ 1,954-97

These purchases are to be charged to Account BL 6030.036.

Purchase of Teaching Aids Purchase of teaching aids (Microfiche Collections) for use by the ESAA Projects from Xerox Education Publications (quotations and materials available only from the designated publisher and/or distributor). These purchases in the amount of $7^1.25 are to be charged to Account 240.01, ESAA-2 and have been approved on our Emergency School Aid Act.

7â€˘

Permission to Supplement Purchase Permission to supplement the purchase for printed forms (student daily schedules and class attendance cards) from Data Documents, Inc., in the amount of $549*26. This supplemental purchase for a price change is to be charged to Account G 130-17-

MINUTES OF MEETING OF FEBRUARY 2, 1976 - CONT'D

Purchase of Furniture

Purchase of furniture (desk, chairs, cabinets, etc.) for use by Vocational Education (Adult Education Center, Cooperative Vocational Education-Home Economics Department) and the Grants Management Office from the following companies which submitted the low quotations: Dowlings, Inc. Thompson Book & Supply Co.

R. #32 Approval of Purchasing Items B-l thru B-10 - cont'd

$ 239*41 _____ 92k.00 Total

1,163-41

These purchases are to be charged to the following Accounts:

BL 6030.03 *Title I-11, 1230.03 Total

732.00 431.41

1,163.41

*These purchases have been approved on our Elementary and Secondary Education Act Application. 9.

Purchase of Fluorescent Light Fixtures

Purchase of fluorescent light fixtures (28 - 8 ft. fixtures and 5 - 4 ft. fixtures; stems for hangers) for warehouse stock from Wilson-Perkins Company, a special purchase at approximately 33$ discount from previous quotations. This purchase in the amount of $1,388.25 is to be charged to Account BL 5620.05*

10. Purchase of Roofing Supplies Purchase of roofing supplies (cement, asbestos coating, and roofing felt) for warehouse stock from the following companies which submitted the low quotations on specifications:

Brown-McClure Lumber Company Owens-Corning Fiberglas Big L Home Center Total

2,603.00 1,320.00 1,311.00

5,234.00

These purchases are to be charged to Account BL 5620.05*

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. McCray voted aye; Mrs. Potts voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mr. English voted aye. Mr. English declared that the motion carried. The Central Food Service Department Statement, December 31, 1975, was submitted as information to the Board.

Central Food Service Statement

WRITTEN PETITIONS' AND COMMUNICATIONS None. NEW BUSINESS

None.

UNFINISHED BUSINESS None.

REMARKS - MEMBERS OF THE BOARD

Mr. Donwerth - I am certainly going to miss Mr. McCray as my colleague on the Board. I would like to welcome and congratulate Mrs. Williams publicly for her success; also, congratulate Mrs. Hill for her success.

Remarks Mr. Donwerth

Mr. Brown - I am completing one year on the Board. Mr. McCray, yours has been about 20 or 19 years. This has been a learning year for me, and you have helped me learn. And I appreciate you.

Remarks Mr. Brown

Mrs. Potts - From the point of view for having been a Board Member two years, and having some small perception of the kind of dedication that must be there to serve as a Board Member; Mr. McCray, you have made a real contribution to the Board, bringing from your business experience a real understanding of the business operation of the school system. You have been a stanch supporter of vocational-technical education. A lot of the progress that we have made in that area comes from your efforts. We are

Remarks Mrs. Potts

all going to miss you a lot.

Come back and see us.

MINUTES OF MEETING OF FEBRUARY 2, 1976 - CONT'D

REMARKS - MEMBERS OF THE BOARD CONT'D

Mr. English - I will pass over and take -the privilege of the last speech before the Superintendent's remarks. Mrs. Williams - I have served the right that C. B. is not here. He miss that. Mrs. McCray, keep him Monday night, but we will be glad

Remarks Dr. Start

Remarks Mr. McCray

shortest term. And it just won't seem like it's always poured the water and the coffee. We will busy, because we know that he will be down here next to see him. And it has been good working with you.

Dr. Start - C. B., I suppose that it will seem different to have a member of the opposite sex next to me. I wonder if most of us really realize what you have been through for 19 years. This goes back through all of the trials and tribulations of the court-ordered desegregation; the ripping apart of our school system; the society's reaction to the court order, and I personally am very proud of the way this school system has survived. Much of that credit should go to you. These were very difficult times. These were times when very difficult decisions had to be made. You and I have had our disagreements on issues, but they have always been friendly disagreements. And my greatest desire for you, C. B., is to live in peace. Mr. McCray - Thank you, Armond. It has been with mixed emotions that I did not choose to run for the Board. All of the nice things that you have said, I do appreciate. Nineteen years is a long time. It doesn't seem that long a time when you think of the many victories that we had; some we lost. I want to take this opportunity to thank the administration, principals which are of course administrators also, and the wonderful teachers, and all of the employees of the maintenance area in Supply, Custodial, for the things that they have done to make my work easier on the Board. Their dedication certainly equals and many times surpasses members of the Board dedication. It will be a happy thing to be relieved of some of the duties, but it will certainly be sad in one way that I am not still sitting up here helping make some of the decisions. I appreciate all of you. Thank you and I will be back to see you.

j '

* | !

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Mr. English - I started to say that probably no one, no one person has had more of an influence on the education of our children in Oklahoma City in the past 19 years greater than your influence. And then I got to thinking that is not exactly true I because there is a federal judge. You have been a leader on this Board for many years, and frankly I have learned a lot watching you. You may not have known that I was | watching you. I think that this award that was made here tonight by the teachers | speaks very highly of how the teachers feel about you and what you have done for this school system. And it has taken a lot of sacrifice. I think I would be remiss if I didn't say something about there was a lot of sacrifice on the part of your wife too. And I know you know that too. I think that is great that she has been willing to let you serve like this, really. Mr. McCray - She has been understanding. with me that I should not run.

She didn't have any hesitancy in agreeing -

Mr. English - I am sure that you will both miss those midnight phone calls from people | irate over the busing orders that you can't do a doggone thing about, but we thank | you very much for serving and giving of yourself for these many years. I wanted to , look over the past year or 13 months or so since I have been President here. My first impulse was that. ..I thought of the year as one of sort of a feeling of frustration, really, at a failure to make a substantial improvement in meeting the needs of our students. And then I reflected awhile and I got to thinking that this Board has been, in my knowledge anyway, the hardest working Board that we have had. Never before has an Oklahoma City School Board met so often to hear the people, the public, to study the problems of the district, and to arrive at what is the best for the students and teachers in this school system. And I commend you, each Board Member and your families too, again, the sacrifices they make, for what you have done for the past year. But this is not the end of our efforts. The past year has only been a period of beginnings. We have planted the seeds of change for the betterment of the system which serves our young people. In some cases, the ground has been dry and hard. In others, it has been fertile. The management study report marked the beginning. It is a beginning of management by objective, of involving people in the decisions which affect them, and of establishing a criteria for closing schools, among many things. Adoption of a human relations policy and creation of a systemwide human relations committee are other beginnings too. We have filed a petition to get out from under the jurisdiction of the Federal'Court. That is another very important beginning. We have established a formal evaluation of the Superintendent for the very first time, and I feel that this is another very.good beginning. And we have established an innovative high school and created the focus school within a school program to meet the needs of students. These are just a few, because there are many other beginnings, seed plantings, if you will, of the past year. All of these seeds must be cultivated with care to see that they are not choked by the weeds of apathy and fear. These seeds can wither without our attention, without the attention of this Board. As Board Members we must see that these beginnings are not endings. It will take diligence, determination, and enthusiasm, and I for one plan to see that these seeds are nurtured to maturity.

MINUTES OF MEETING OFFEBRUARY 2^1976 - CONT'D

REMARKS - SUPERINTENDENT

Remarks Dr. Smith - It is difficult to follow so many fine remarks as have been made by Dr. Smith members of the Board. My comments will be brief; however, I do not want the brevity to lessen their importance or sincerity. It could be said to the Board Members that this is your evening. This is the culmination of another year. It may be compared to that of a commencement exercise. You are completing one phase of the journey and embarking on a new journey. On behalf of the administrative staff, the principals, teachers, and all employees of the Oklahoma City Public School System, I want to express appreciation to all members of the Oklahoma City Board of Education for serving in this extremely demanding, time-consuming, and at times hectic role as a member of this Board; serving the pupils, patrons, and employees of this great school system. I am certain that you would say at times it appeared to be a thankless task, and at times you questioned why you continued to submit yourself to this task. However, I think that each and every one of you can say as you reflect back on your service that this is a most rewarding experience; not in a financial manner, but one of satisfaction; one where the rewards come in terms of helping young people; providing the kinds of services; the provisions for them to receive the type of educational program and training that will enable them to become an active participating member of our society. I believe it would also be apropos to give recognition to the members of the family of our Board Members. Certainly, the family must be understanding; they must be supportive; they certainly must be willing to share the time of their husband or wife, or their father or mother with the rest of the community. A special recognition is due to a couple of the members of the Board of Education. To Mr. Paul English, I want to extend special recognition to you for your leadership in serving as the President of the Oklahoma City Board of Education from November, 197^-, to the present; also, for your service as a member of the Board of Education for three years prior to your assuming the presidency. You have served admirably at the helm of this Board of Education. On behalf of the administrative staff of the Oklahoma City schools, I want to present to you.this plaque as a token of our appreciation, Mr. English, for the splendid service you have rendered to this school district as President for the past approximately 15 months. Mr. English, thank you very much for your services. (Dr. Smith presented a plaque to Mr. English.) Mr. English - Thank you very much.

I appreciate it.

Dr. Smith continued:

Another member of this Board of Education deserving special recognition is Mr. C. B. McCray. Mr. McCray began serving as a member of the Board of Education in 194-8; serving continuously until he resigned in the spring of 1959* He was appointed in February, 1970; to an unexpired term, and then was reelected in January of 1972 and has served since. Mr. McCray served as President of the Board of Education in 1953; 1959; and 1973It is somewhat difficult to find words which will adequately express our appreciation for a gentleman who has given so much of his life to serve hip community. As I reviewed Mr. McCray's tenure on the Oklahoma City Board of Education, I came across an article of March, 1951; in which he expressed his belief and philosophy on education, and possibly is the reason that he has so willingly given of his time. In March of 1951 he stated - "Oklahoma City schools should reach the needs of all children, not just a few. Children should not only have the advantages of the three R's but other courses to help them enrich their future life. These could be a vocational class or a higher "math class for pre-medics and other professions." He further stated that "each child should be given an opportunity to choose definite subjects to fit his need in his later profession." Again, I would be remiss if I did not give special recognition to Mrs. Vera McCray. You know that she has to be a very patient lady; she has to be very understanding; she certainly has had to be supportive of Mr. McCray. I wonder how many times over the past 19 years that she has had to wait for dinner, serve as a telephone receptionist, and the many other kinds of inconveniences associated with a member of a family serving on the Board of Education. It might be more appropriate for this recognition, for this honor to be bestowed upon Mrs. McCray. Not only has she served as the wife of a Board Member, but as the mother of children, all who attended the Oklahoma City Public Schools. Mr. McCray, I reach back again to quote from you in 1951; in which you stated, quote, "I firmly believe that I have gained vast and valuable experience by being a member of this Oklahoma City School Board. What I have contributed in service to the schools, I have been more than repaid by the warm personal friendships and associations that have come as a result for such service." The administrative staff wants to present to you, Mr. McCray, a plaque as a token of appreciation for this service you have rendered to this school district, and especially to the boys and girls of our community. This token seems to be such a small reward for the some 19 years of your life devoted to education, but accept it with the thoughts behind it, and each time you cast your eyes on this plaque, we hope that you can remember that we thank you, Mr. McCray. (Dr. Smith presented a plaque to Mr. McCray.) Mr. McCray - Who wouldn't do a fine job in this capacity, with the remarks that have been made. I am grateful. Again, thanks a load and I will always remember you and certainly be seeing you around.

MINUTES OF MEETING OF FEBRUARY 2, 197 6 - CONT'D

Presentation of Lmbas s ador - at ^arge Award, to dr. McCray

Dr. Smith - Mr. English, if I could change hats just for a moment now, I would like to represent the Mayor of Oklahoma City in bestowing a very special award to a member of our Board of Education, namely, Mr. C. B. McCray, the Ambassador-at-Large Award. I

| j

am sorry that Patience Latting could not be here to present this award on behalf of | the City, but certainly it gives me a great deal of pleasure to represent the Mayor | in presenting to you this Ambassador-at-Large Certificate. It says "as a distinguished I representative of Oklahoma City's genuine friendship and neighborliness toward the j peoples of all cities, states, and nations, presented under the seal of the City the jj 2nd day of February, 197^, and in the 86th year of the founding of Oklahoma City." ! And it is signed by Patience Latting, Mayor of Oklahoma City. Again, congratulations. '

Mr. McCray - I am grateful to Mayor Latting for this expression. fine and I appreciate it.

It is certainly very

(At this time Mr. English called for a five-minute recess.) PART II

Following the recess, Mr. English reconvened the meeting and stated - Dr. Smith, do you want to make a presentation?

ii I jl

ji ii

Dr. Smith - It would be appropriate at this time to present on behalf of the Election | Board of Oklahoma County, the Certificates of Election for the three new Board Members. And on behalf of the Chairman, Mr. Cafky; the Vice Chairman, Mr. Tompkins; and Barry Albert, Secretary, I would present to the three new members their Certificates of Election. Reading from one - "This is a Certificate of Election from the County j Election Board of Oklahoma County, State of Oklahoma. Whereas at a General Election held in Oklahoma County on the 27th day of January, 1976 A.D., Paul English, having received the highest number of votes cast for the Office of School Board Member, Office Number 4, Oklahoma City Independent District 89; therefore, this is to certify that the County Election Board of Oklahoma County does hereby declare the said Paul | English to be a truly elected School Board Member, Office Number 4, Independent District 89 of Oklahoma County for a term of four years, beginning with the day of February 2, 1976, in testimony whereof the County Election Board of Oklahoma County has caused this Certificate of Election to be issued and its official seal to be hereunto affixed on the 30th day of January, 1976." And it is signed by the three members of the Election Board. I also have a Certificate of Election for Freddye Williams for representing District Number 5> and for a period of two years. And the other Certificate of Election, Betty Jo Hill, representing District Number 3 for a period of four years beginning February 2, 197^. Mr. English, to you a Certificate of Election; it was a hard fought battle; to Mrs. Williams and Mrs. Hill. Oath of Office

Mr. English introduced The Honorable Charles Owens, District Judge, Oklahoma County, who administered the Oath of Office to Mr. English (four-year term of office)', Mrs. Hill (four-year term of office), and Mrs. Williams (two-year term of office).

Roll Call

Following the Oath of Office.taken by the newly elected members of the Board, roll call established that the seven members of the Board were present.

R. #33 Election of President

Dr. Smith, presiding, asked for nominations for President of the Board. Mr. English nominated Mrs. Pat Potts. Mr. Brown seconded the nomination. After inquiring of | additional nominations and there being none, Dr. Smith asked the Clerk to call the I roll for the nomination of Mrs. Potts for President for 197^. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts abstained. Dr. Smith then congratulated Mrs. Potts as President of the Board. (As Judge Owens was departing, Dr. Smith expressed appreciation to him for his participating in administering the Oath of Office.) Mrs. Potts assumed the Chair and continued the meeting.

R. #34 Election of Vice President

Mrs. Williams nominated Dr. Start for Vice President of the Board. After inquiring of additional nominations and there being none, Mrs. Potts asked for a roll call. Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; Mrs. Potts voted aye; and Dr. Start abstained. Mrs. Potts declared that Dr. Start had been elected Vice President of the Board for 197^.

R. #35 Election of Clerk

Mr. Brown nominated Vivian Stevenson for Clerk of the Board to be effective March 1, 1976. â– Mr. English seconded the nomination.

Mr. Donwerth - I heard a second. I, too, would like to second the nomination, but in no way would I want it to be misconstrued that Mr. Ginn was being replaced as the Clerk of the Board, other than the reason that as the Assistant to the Superintendent, that with the additional duties that this Job does entail, that this in no way would be misconstrued that he would not have done a tremendous job as the Clerk of the Board for many years. Mrs. Potts - I think we all realize how indispensable he is.

MINUTES.OF MEETING OF FEBRUARY 2, 1976 -.CONTâ€™D

There being no other nominations, Mrs. Potts asked the clerk to call the roll. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that Mrs. Stevenson had been elected Clerk of the Board effective March 1.

R. #35 Election of Clerk - cont'd

Mrs. Potts - The reason for setting this date is that there are certain procedures that need to be followed that will take some time to process. This will begin immediately.

Mr. Brown nominated Mr. Hugh Ginn for Deputy Clerk of the Board effective March 1, 1976. Dr. Start seconded the nomination. There being no other nominations, Mrs. Potts asked the Clerk to call the roll. Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that Mr. Hugh Ginn would be serving as Deputy Clerk for the year 1976.

R. #36 Election of Deputy Clerk

Mr. Donwerth nominated Mr. Harry Johnson as Attorney for the Board. There being no other nominations, Mrs. Potts asked the Clerk to call the roll. Mr. Brown voted aye; Mr. Donwerth voted, aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that Mr. Johnson was reelected as Attorney for the Board.

R. #37 Election of Attorney

Mr. Brown nominated Mr. Donald Ladd for Treasurer of the District. Dr. Start seconded R. #38 Election of the nomination. There being no other nominations, Mrs. Potts asked the Clerk to call Treasurer the roll. Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that Mr. Ladd would be Treasurer for 1976.

Mr. Donwerth nominated Dr. Mervel Lunn for the Assistant Treasurer. Mr. English seconded the nomination. There being no other nominations, Mrs. Potts called for the vote. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that Dr. Lunn would be Assistant Treasurer for 1976.

R. #39 Election of Assistant Treasurer

NEW BUSINESS Mrs. Potts - Under New Business, I noticed that we have a listing of the banks that serve as depositories for school funds. Is there further information or comment in regard to this?

Dr. Smith - We utilize all banks in the school district desiring to have our deposits. The changes from the 1975 year are the addition of Quail Creek Bank and the Southeast Plaza Bank, and then the name change - State Capitol Bank is now the Republic Bank. Information to the Board regarding Depositories for school funds: American Bank of Commerce Capitol Hill State Bank and Trust Company Central National Bank Citizens'National Bank and Trust Company City National Bank and Trust Company Fidelity Bank, National Association First National Bank of Britton First National Bank & Trust Company of Oklahoma City First State Bank & Trust Company Friendly National Bank Grant Square Bank & Trust Company Liberty National Bank and Trust Company of Oklahoma City May Avenue Bank & Trust Company Medical Center State Bank Northwest Bank Oklahoma National Bank Penn Square Bank, National Association Quail Creek Bank Republic Bank Shepherd Mall State Bank Southeast Plaza Bank Southwestern Bank & Trust Company Spencer State Bank Stock Yards Bank The Village Bank

Fiscal Agencies: Liberty National Bank & Trust Company of Oklahoma City First National Bank & Trust Company of Oklahoma City

Information to the Board Regarding Depositories for School Funds

MINUTES OF MEETING OF FEBRUARY 2, 1976 - CONT'D

R. #40 Permission to Pay Premiums on Bonds

A motion was made "by Mr. English and seconded by Mr. Brown to approve permission to pay renewal premiums on bonds as follows:

(a)

Treasurers' - - amount of bonds, $350>000j annual premium - $2,000 each.

(b)

Blanket Fidelity (Treasurers' not

Bonds - covering all Board of Education Employees included) amount of bonds $2,500; annual premium $507.00.

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On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. j Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted ; aye. Mrs. Potts declared that the motion carried. f

REMARKS Statement Mrs. Potts

■I

Moving into the presidency of the Board of the Oklahoma City School System at a time as Mr. English mentioned, when many seeds have been sown and are starting to flourish, j I feel that I am presented with a tremendous challenge. I am convinced that public | schools are the strength of our community. Just as our public schools are composed of people from all races, from all sexes, from all political and religious viewpoints, these very differences are our strength. I intend to draw together this great strength as best I can. I ask every one of you, who have cared enough • to come tonight to be a part of this meeting, for your support in this endeavor. We have the potential for one of the. best school systems in the country, and that as we work together, we can make this become a reality. Mrs. Potts proceeded with the agenda by asking for Old Business.

Comments Dr. Smith

Dr. Smith - Mrs. Potts, may I extend a hearty welcome to Mrs. Hill as she joins us as a member of the Board of Education, and offer the assistance of the Superintendent and his Staff to aid her in any way to make her adjustment as easy as possible. For a few days or weeks it may seem rather confusing, but certainly we want to assist you in any way. Copies of the correspondence between the Superintendent and members of the Board since her election have been delivered to Mrs. Hill. She had an opportunity to be aware of the last packages of correspondence since her election. Again, Mrs. Hill, welcome as a member of the Board, and any way that we may be of service, please call on us.

Mrs. Hill - Thank you very much. Mrs. Potts - We all welcome you as a very full partner on this team.

OLD BUSINESS None.

(Mrs. Hill's husband, son, and parents were recognized as being in the audience, and were asked to stand.) .

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ADJOURNMENT R. #41 Adjournment

A motion to* adjdurn was made by Dr. Start and seconded by Mr. Donwerth. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye.

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

ATTEST:

Clerk

Approved the 9th day of February, 1976•

46 MEETING OF FEBRUARY 2, 1976 -

CONT’D

Personnel

TERMINATIONS Major Classes of Terminations: 1. Voluntary Resignation

a. Changing employment b. Leaving Oklahoma City Area c. Early Retirement d. Personal Reasons e. No reason given | 2. Mandatory Retirement 3.

Notice of Dismissal .

■ .•••••

11. Discontinuance of Employment ‘

■

a. b. c. d. e. f.

Termination from leave of sbsence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Terminations Barger, Geneise

Bensinger, Shirley

Carpenter, Connie Cookes, Ruth E.

Gibson, Audrey Jones, Goldie 0. Leird, Rodney

Manning, Peggy L. McCain, Warren

McWilliams, Martha Miles, Mary G.

Roark, Dale Roop, Gloria G.

Trenary, Jo Ann

Employments

Britton Primary

1-05-76

Northeast Spanish

1-16-76

Douglass Counselor

1-16-76

Ridgeview Kindergarten

2-27-76

Instructional Media Cataloguer-

Rogers Special Education

2-27-76

Personnel Roving Substitute

1-09-76

Northwest Special Education

1-16-76

Webster Industrial Arts

1-16-76

Buchanan Learning Lab.

1-16-76

Johnson Intermediate

1-23-76

Classen Industrial Arts

Annual

■ j

12-31-75

___________________ 1 1 I

Haring, Glenn J.

$8668.

B.S. CSU

l-Ui-76

Northwest Soecial Education

Williams, Roberta

8668

B.S. CSU

1-15-76

Buchanan Learning Lab.

1-05-76

Giles, James C.

8255.

B.S. CSU

1-05-76

Classen Industrial Arts

Webster Language Arts

1-16-76

Eskew, Jan R.

8255.

B.S. OU

1-15-76

Webster Language Arts

West Nichols Hills Primary

1-16-76

47 MEETING OF FEBRUARY 2, 1976 - CONT'D ?ersonnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

1-19-76

Van Buren Intermediate

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Terminations

Wolfley, Jeannie

Van Buren Intermediate

1-09-76

Employments

Annual

Wangelin, Sandra

$8255.

B.S. CTC

Mayfield, Katheryn

Bailey, Janet

8100.

B.S. ECSU

1-05-76

Shields Heights Intermediate

Olson, Melaine

Henneke, Patje

82#.

B.S. OSU

1-15-76

West Nichols Hills Kindergarten

Lynch, Rosemary

McInnis, Naomi

8980.

B.A. CSU

1-16-76

Douglass Language Arts

Bentley, Vickie

Miles, Tera Beth

82#.

B.S. CSU

1-12-76

Grant Home Economics

Tilman, Laurie

Morgan, Caron D.

8668.

B.S. CSU

12-15-75

Northeas t Special Education

Tilsner, Sibyl

Sharp, Billy Joe

81100.

B.A. SESU

. 1-05-76

Southeast English/General Bus.

Thompson, Frances

11730.

1-05-76

Henry Reading

Turner, Lory

Ware, Linda

82#.

B.S. Langston

1-09-76

Longfellow Intermediate

De Novo, James

Whalen, Michael

82#.

B.A. CSU

1-15-76

Classen Social Studies

11520:

MT CSU

1-05-76

Personnel Roving Substitute

M. Ed. CSU

Allocation Reassignment Tilsner, Sibyl 1 - C.T.C. - Concordia Teacher's College - Seward, Nebraska * Position not filled

-------------------------- -------------- 1 NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

•

PROFESSIONAL EDUCATIONAL Transfers

Employments

Annual

Wheeler, Pamela

Fatheree, Catherine

$8668.

B.S. OU

1-05-76

Eisenhower — Special Education

Durham, Sherry

Hicks, Michael

8255.

B.S. ECSU

1-05-76

Personnel Roving Substitute

McGee, Anna

Nichols, Linda

11127-50

B.S. CSU

1-05-76

Willow Brook T. Kindergarten

Burrell, Dianne

Nixon, Evelyn L.

B.S. 11127.50 Langston

1-05-76

Shields Heights T. Kindergarten

1-05-76

Coolidge Primary

Additional Fosition Title I Ohsfeldt, Barbara

8980.

B.S. CSU

Parental Leaves

Deibel, Mary L.

Truman Intermediate

1-30-76

Jackson, Mablelene

Oakridge Primary

1-05-76

Parker, Deborah

Rogers Special Education

3-01-76

MEETING OF FEBRUARY 2, 1976 - CONT'D

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Leave of Absence Ill Health

Southeast English

Arnold, Marion

1-16-76

TECHNICAL

Worley, Linda

Monthly

Employment

Terminations

Technical Services Research Associate

1-09-76

Transfers Stafford. Mar sh a

Coffman, Martha

$7U0.

B.S. OSU

1-12-76

Willard L.C.I.A.

Smith, Charlene

Holland, Norma

7h0.

B.S. SWSU

1-05-76

Willow Brook L.C.I.A.

Leonard, Denise

Russell, Jeffrey

7h0.

B.S. OCU

1-19-76

Telstar L.C.I.A.

1 - Learning Center Instructional Associate RECOMMENDATIONS TO THE BOARD

Temporary Employment Federal Projects:

Title I - Tutor, $2.20 per hr. Transportation:

Cole, McCurtis - Opening Doors, $2.50 per hr., effective 12-15-75

Adult Education: Butler, Bobby W. Sparks, James M. Townsend, Don W. Winters, Daniel Norman, Roy S. Harrison, Michael Mumme, Michael D.

$ 6.00 6.00 6.00 7.00 7.00 7.00 10.00

per per per per per per per

hr. hr. hr. hr. hr. hr. hr.

Instructional Aide - MÂ°Gee, Katie Marie - Shidler - 3^5 days - rate- $257.60 per month. Instructional Aide - Wright, Peggy Jane - Telstar - 3 days - rate- $220.80 per month. Substitute Teachers - January 1976

Adams, Roy Baccus, Jana Sue Benton, Theta Bracklein, Karla Brand, Trena Branstine, Deborah Burch, Gail Clayton, Lee Davis, Linda DeBose, Santoi Devoll, Marilyn Dorr, Karan Elliott, Carolyn Ewing, Guzzye Ferguson, Diane Foster, Charlene Freeman, Peral Givens, Robert Hall, Robert Hayes, Donna Irving, Rhoda Kelley, Patricia

Social Studies Elementary Elementary Biology History Elementary Typing, Shorthand Math, Science, S.S. Elementary Elementary Home Ec., Art, Eng. Elementary Librarian, Lang. Arts. Nurse Physical Education Elementary Math, Science, S.S. Industrial Arts Voc. Ed., Electronics History, Psychology Business Special Education

Kessler, Dwight Lodato, Eleanor McDonald, Jerald Nichols, Danny Norman, Timothy Ptacek, Regina Rinehart, Stephen Rolewicz, Mary Shackelford, Melba Smith, Frank Smith, Gwendolyn Sperling, Gary Taylor, Mary Anne Thompson, Debra Thompson, Glenda Tully, Debra Vaughan, Vicki Walker, Earlene Walker, Ronald Wallace, Darla Welsh, Carol Williams, Roberta

Speech, Eng. S.S. Special Education Ind. Arts, Phys. Ed. Distributive Education Elementary Learning Disabilities Social Studies Math, Science, English Language Arts Social Studies Psychology, History, Govt. Science Elementary Special Education Lang. Arts, French, Drama Language Arts Elementary Music Biology Spanish, Psychology English, History Special Education

49 MEETING OF FEBRUARY 2, 1976 - CONT'D

Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL Terminations

Brown, Patricia

Dixon, Pamela Plunk, Shirley

Tipton, Earlene

Taft Library Clerk

1-22-76

Taft ESAA Aide

1-30-76

Davis Media Aide

12-19-75

Grants Management ESAA Aide

Employments

Monthly

Voerster, Jeanne

$117.20

1-12-76

Davis Media Aide - PT

Brown, Trojer L.

368.

1-08-76

Davis LRTA Aide

1-26-76

Gorden, Margo

Additional Position Pereira, Theresa

101.

1-16-76

Title I S.C.R. 1 Intermediate Clerk

Madison, Gwendolyn

181.

1-05-76

Bodine Elementary Clerk PT

Transfers

Burrell, Diane

0 l-School Community Relations Department

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Leave of Absence

Employments

Monthly ■■

Ill Health

— Capitol Hill Middle LRTA 12-15-75

Bellows, Mary A.

4—

FOOD SERVICE

Terminations Brassfield, Margaret

Cowan, Rita Dent, Bnma D. Donison, Bonnie Eisenman, Ronda

Genzer, Thelma

Hamill, Alsace Hughes. Beverly

Iler, Inga

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-09-75

Unassigned Helper

12-31-75

Arthur Helper

12-12-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

MEETING OF FEBRUARY 2, 1976 - CONT'D

“j. -.... ~..............

~...... -.... ~

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Terminations

Kannada, Garldine Lacy, Ella M.

Leiter, Mary

Manuel, Alberta Mitchell, Patricia Nelson. Madelvn Pulliam, Betty J. Ramsey, Beatrice

Redmon, Juanita Remy, Vera L.

Ridenour, Velva Rowe, Leia M. Russell, Jacqueline

Skalla, Elizabeth

Unassigned Helper

12-19-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Hel ner

12-31 -75

Star Spencer Helper

12-10-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Unassigned Helper

12-31-75

Polk Helper

Unassigned Helper

NAME

1-05-76 12-31-75 EFFECTIVE DATE

ASSIGNMENT

NAME

FOOD SERVICE Terminations

Employments le

Unassigned Helper

12-31-75

Unassigned •Helper

12-31-75

Unassigned Helper

11-25-75

Unassigned Helper

12-31-75

Webster Helper

12-19-75

Unassigned Helper

12-31-75

Grant Helper

Unassigned Helper

11-26-75

Unassigned Helper

12-31-75

Slaten, Nettie Snow, Carma 0.

Southerland, Alvadean Stelly, Merlyn M.

Swaffer, Lorena

Wall, Estell Washington, Carol Washington, Clarice

Whitman, Vollie

1-05-76

Transfer

Adams, Leatrice

Hourly

Long, Erma L.

$2.25

1-12-76

Jackson Helper

MEETING OF FEBRUARY 2, 1976 - CONT'D Personnel

■ ■■■

—1------------- --- -------------------------------------------------------------------------------------------------------------------------------------------------5!

PERSONNEL

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

♦Applications Processed Baxter, Odessa M.

$2.20

1-09-76

Helper

Bond, Barbara H.

2.20

1-05-76

Helper

Boscawen, Shirley

2.20

1-12-76

Helper

Brown, Betty L.

2.20

1-05-76

Helper

Bunting, Georgetta

2.20

1-08-76

Helper

Cornelison, Edna

2.20

12-09-7$

Helper

Douglas, Rita Faye

2.20

1-07-76 . Helper

Draper, Ravena A.

2.20

1-09-76

Helper

Edwards, Yvonne

2.20

1-12-76

Helper

Felder, John

1.00

1-08-76

Student Helper

Flowers, Barbara

2.20

1-05-76

Helper

Fuller. Fanola

2.20

1-05-76

Helper

Gaines, Mary G.

2.20

1-12-76

Helper

* Awaiting Assignment NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

♦Applications Processed $1.00

1-05-76

Student Helper

Heard, Peggy

2.20

1-13-76

Helper

Henry, Syble A.

2.20

1-07-76

Helper

Hutchins, Lorna

2.20

12-09-75

Helper

Johnson, Loretta

2.20

12-15-75

Helper

Lu Grand, A. Jean

2.20

1-05-76

Helper

Miller, Delores M.

2.20

12-11-75

Helper

Perry, Tomilia

2.20

1-08-76

Helper

Presson, Marcella

2.20

12-15-75

Helper

Punneo, Lola

2.20

1-05-76

Helper

Purvis, Judith

2.20

12-11-75

Helper

Shelley, Brenda

2.20

12-16-75

Helper'

Smith, Velma

2.20

1-09-76

helper

Harvey, Pamela S.

♦Awaiting Assignment,

MEETING OF FEBRUARY 2, 1976 - CONT'D Personnel

PERSONNEL i

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

^Applications Processed Squier, Wanda

$2.20

1-06-76

Helper

$h50.

1-06-76

Supply Warehouseman

Hamilton. Bobbv

195.

1-09-76

Bns Driver

SUPPLY

Terminations

Monthly

Staal, Edward

Supply Textbook Foreman

1-30-76

West, John W.

Hatfield, Jackie

TRANSPORTATION

Terminations

Breedlove, John

Brooks, James

Burke, Leonard

Mwai ting Assignment I

Bus Driver

1-09-76

Bus Driver

12-19-75

Ryan, William

195.

1-06-76

Bus Driver

1-09-76

Conley, Gary

195.

1-08-76

Bus Driver

..................................... ......... ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations Burrough, 0. B.

Freeman, Leland Goss, John

Henderson, Edward

Lawson, Carl

Payne, Kenneth Seibert, Charles

Simms, Erma

Itf hf

If hf Uf

Bus Driver

1-12-76

Bus Driver

12-12-75

Bus Driver

1-09-76

Bus Driver

12-18-75

Bus Driver

12-19-75

Bus Driver

1-09-76

Bus Driver

12-12-75

Bus Driver

1-05-76

Employments

Monthly

Neal, Martin

$195.

1-08-76

Bus Driver 1

Gipson, Vincent

195.

1-07-76

Bus Driver ■ 1

Berry, Oscar

195.

1-07-76

Bus Driver

Speicher, Darwin

195.

1-08-76

Bus Driver

—

;----------------

Calloway, Rowland

Brown, Walter

195.

1-08-76

Bus Driver

Jackson, James

Zamora, Susan

195.

12-12-75

Bus Driver

12-11-75

Relief Driver

Additional Positions

Boykin, Chester

97.50

MEETING OF FEBRUARY 2, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION

Employments

Monthly

Additional Positions

Kelly, Tommy

$235.

1-12-76

Bus Driver

Manning, Jay

235.

1-13-76

Bus Driver

Williams, Lois

195.

1-07-76

Bus Driver

U55.

1-12-76

Star Spencer Floorman

SERVICE Employments

Terminations Carloss, James C.

Harrell, Michael Hunter, Steven C. Kautz, Leroy H.

Moore, Samuel Perry, Sebrum Wise, Leroy

Jackson Head Custodian

Dewey Floorman

12-31-75

Hoover Floorman

12-19-75

Harding Floorman

12-15-75

Star Spencer Floorman

l-lU-76

All Schools Floorman

12-15-75

Douglass Parking Attendant

NAME

ASSIGNMENT

1-15-76

Hawkins, William

1 12-19-75 EFFECTIVE DATE

â€˜ 3! NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Transfers

Employments

Monthly

Roberson, Izora M.

Newton, Wilma J.

$A65.

/ l-Hi-76

Marshall Matron

Miller, ELbert C.

Wilson, Norman

U65.

1-08-76

Marshall Floorman

Terminations-Substitutes

Employments-Substitutes

Coffey, Earnest

Capitol Hill Middle Temporary

Hourly

12-17-75

Roberson, Willie

2.20

12-17-75

Harrison Substitute

3.52

1-05-76

Maintenance Electronics

MAINTENANCE

Terminations

Riley, Arthur Loyd

. Uc

Maintenance Painter

10-31-75

Employments-Temporary

Pugh, Graham

54 MEETING OF FEBRUARY 2, 1976 - CONT'D ■XX”

Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED -EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Transfers

Employments

Monthly

Roberson, Izora M.

Newton, Wilma J.

$1*65.

l-lli-76

Marshall Matron

Miller, Elbert C.

Wilson, Norman

1*65.

1-08-76

Marshall Floorman

Terminations-Substitutes

Employments-Substitutes

Coffey, Earnest

Capitol Hill Middle Temporary

Hourly

12-17-75

Roberson, Willie

2.20

12-17-75

Harrison Substitute

3.52

1-05-76

Maintenance Electronics

MAINTENANCE

Terminations

Riley, Arthur Loyd

Maintenance Painter

10-31-75

Emplpyments-Temporary Pugh, Graham ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SECURITY Terminations Parton, Ted B. Taylor, Raymond v Washington, Vernon

Winn, Ronald R.

Employments

Monthly

Quisenberry, Charlotte

$1*85.

1-12-76

Campus Police Dispatcher All Schools Patrolman

Estes Voc. Tech Patrolman

All Schools Patrolman

12-25-75

McDonald, Bobbie

1*85.

1-15-76

All Schools Patrolman

12-15-75

Haese, Robert W.

1*85.

12-15-75

All Schools Patrolman

12-15-75

1-16-76

Service Center Patrolman

■:;—J Additional Position

Nelson, Ned

Leave of Absence

630.

1-05-76

Service Center Campus Officer

535.

12-05-75

Campus Police Patrolman

Employment

Ill Health

Osban, J. W.

*Osban, J. W.

u ^Position not filled 1

MINUTES OF MEETING OF FEBRUARY 9, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, FEBRUARY 9, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

After reminding the audience of the policy governing persons who address the Board, Mrs. Potts called on the following:

(1)

Everett Semrad - President, Oklahoma City Association of Secondary Principals

(2)

Joyce Drew - President, Association of Classroom Teachers

(3)

James M. Peters - Patron (Mrs. James Peters relinquished her time to Mr. Peters.)

(4)

Adrian Snider - Patron

Mr. Semrad, representing the Oklahoma City Association of Secondary Principals, submitted a statement requesting that the Board of Education issue a statement or publicly reaffirm its faith in the administration of U. S. Grant High School, particularly addressing itself as to its position relative to the performance of duty of Mr. Jake Diggs and Mr. Harold Merideth, principal and assistant principal respectively, during the incident resulting in the filing of charges against them. (Copy of statement on file in office of the Clerk.)

Mrs. Drew offered the assistance of the Association of Classroom Teachers in the consolidation of schools, etc. She expressed an interest in the Board's proposed plan to economize by consolidating schools, and other. Mr. Peters spoke bn behalf of Belle Isle Elementary School patrons in expressing a concern that the school not be consolidated.

Mr. Snider spoke in regard to the consolidation of schools; namely, Lone Star. The Hearings having been completed, Mrs. Potts continued with the agenda.

MINUTES OF PREVIOUS MEETING

It was moved by Mrs. Williams and seconded by Dr. Start to approve the Minutes of February 2, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #U2 Minutes Approved

LEGAL REPORT

Mr. Johnson reported as follows:

u â–

(1) Today, we filed in the Truitt case a demur and a motion to strike from the plaintiff's petition a request for punitive damages in the amount of $500,000.00. The demur goes to immunity of the members of the Board. There are two sets of attorneys, besides myself, representing other defendants. Other attorneys filed similar pleadings today. We plan to file briefs Thursday (February 12, 1976) asking the Court to set our pleadings down for a special hearing rather than a hearing on a routine motion docket.

Attorney's Report

MINUTES OF MEETING OF FEBRUARY 9, 1976 - CONT'D

Attorney's Report - cont'd

(2)

Earlier, I reported on a dormant case where three years ago a teacher had sued members of the Board of Education on her contract. I filed a demur in the case. The plaintiff has confessed our demur and has filed an amended petition, making the School District party defendant and dropping the members of the Board.

(3)

I received a copy of a letter that Judge Bohanon had written to Mr. John Walker directing the NAACP Attorneys to file within ten days a response brief to the one that we had filed.

(if-)

In the ACT negotiations recognition case, about four o'clock this afternoon (February 9, 1976) we received a signed Order on our Motion for a New Trial. The Court did overrule the motion of the plaintiffs for attorney's fees in the case, also their motion for an appeal bond. We have 30 days or until March 3 to file an appeal on the case. If the Board wants to study the papers that were signed today, we will have ample time to make a decision on an appeal at the next meeting of the Board. We have only until this coming Thursday (February 12, 1976), however, to file a Motion to Stay. I would recommend that the Board take some action. We could file a Motion to Stay, the effectiveness of this Writ of Mandamus pending appeal, without filing our appeal.

Mrs. Potts - Thank you, Mr. Johnson. New Business.

We could take care of that as a motion under

Mr. Donwerth - You say that we have until Thursday to file a Motion to Stay, but we have until March 3 to file for an appeal; is that right? Mr. Johnson - Correct. Mr. Donwerth - If we do intend to appeal, why would we file a Motion to Stay; why not just file an appeal?

Mr. Johnson - If the Board wants, it can decide tonight on both. It would be timely now if the Board feels that it is in a position to decide whether it wants to appeal. Mrs. Potts - The Board has not yet received a transcript of this decision. may we expect that?

How soon

Mr. Johnson - We are not going to be able to get the transcript. The Court's reporter has now said that he is 33 cases behind, and there is no way that he can prepare that transcript for us. Mrs. Potts - The signed Order of the Judge; are you referring to the Writ of Mandamus?

Mr. Johnson - Yes, that is his final Order. you would learn from the transcript itself.

The Order is not any different from what

Mrs. Potts - I don't know about other members, but I would like to have a chance to hear the pros and cons regarding our proceeding with an appeal. Whether this can be furnished in a document to us ; I personally don't feel prepared to make a decision for an appeal without legal background. s

Mr. Donwerth Judge Parr's decision was based strictly on the Procedural Agreement that was presented to this Board prior to ACT starting their negotiations. If we would check our minutes, there was a discussion as to whether the word "organization" meant only ACT or if it included other organizations also, and the other organizations were assured by this Board at that time that the Procedural Agreement intent was that all organizations___ , that not only ACT was included in the word "organization." We are asking the Judge to look at the Procedural Agreement and determine what it meant. The question was brought up numerous times at the meeting when we approved the Procedural Agreement - did this include other organizations; was this entirely ACT? I feel that an appeal should be made. I feel that Judge Parr is making the decision on the Procedural Agreement against what the Board told the other members of other organizations that the Procedural Agreement said. Mr. Brown - If an appeal is made, is the basis of the appeal on whether or not Judge Parr was correct in his application of his own understanding of the law, or is there opportunity for the introduction of new evidence and new materials? Mr. Johnson - No, it would be based on the evidence that was introduced in Judge Parr's Court. There would be no other evidence. We are appealing from Judge Parr's decision of not giving consideration to the authorizations submitted by the other groups up until October 30, 1975- That was our defense in the case that we had set the date of October 30, 1975- The fact remains that as of this date ACT does not represent a majority of the professional educators of the District. This was established on October 30 when authorization cards were submitted. The Supreme Court would have to pass on the question as to whether we were within our rights in setting a date and allowing both organizations to submit cards.

MINUTES OF MEETING- OF FEBRUARY 9, 197& - CONT'D Mr. Donwerth - According to the Procedural Agreement, "when the Board is in doubt" that ACT represented the majority of the certificated personnel, we through Mr. McCray's motion asked for ACT to present cards. We also allowed AFT to present cards. ACT nor AFT had a majority of the signature cards that were valid. According to Judge Parr's decision, ACT will be the representative from now on, because they can produce cards regardless of whether they are valid cards or not. According to Judge Parr's decision, ACT is locked in from now on. The only fair way to determine who should be the bargaining agent for the teachers is out of the hands of this Board, and that is through an election. The way it stands now, unless we can change that, I would suggest that ACT continue to be the negotiating team, and AFT might as well disband because they will never have a chance, according to the Judge's decision.

Dr. Start - Mr. Johnson, suppose we would appeal Judge Parr's decision; how long would it take before we would get an answer? Mr. Johnson - Several months. With 33 cases ahead of us, if we would take our turn, it would take several months for him even to file a transcript of the testimony. I would say that it would be a year at least.

Dr. Start - We would be appealing Judge Parr's Order to whom? Mr. Johnson - To the State Supreme Court.

Dr. Start - You think realistically that we wouldn't get a chance on this docket for how long? Mr. Johnson - I would say that we shouldn't expect it within a year.

Dr. Start - If we would accept Judge Parr's Order and recognize ACT and begin negotiations, the Board would be in a position of changing the agreement, would it not? Mr. Johnson - No, it would not affect the dispute that we are involved with on the fact-finding.

Dr. Start - No, the new contract; the new agreement, we would have an opportunity to change that; isn't that correct? l

Mr. Johnson - No, the agreement that we are speaking of and that this case is based upon, continues on and on, as I understand it. We don't get a new agreement. It provides that they will continue to be the bargaining representative as long as they have a majority of the educators. And it says that if the Board suspects that they don't have a majority, then the Board can call on ACT to produce a majority. It goes on and on.

Dr. Start - You mean we don't have an opportunity to change that agreement? Mr. Johnson - The only way that we could, under the Writ of Mandamus, it is possible that we could call for them again to produce a majority of authorizations without even calling on the other organizations, and then consider the revocations that have been made in the designations by the AFT. We might try again without bringing AFT in, and ask ACT_to produce evidence that they do represent a majority.

Dr. Start - Could we throw out the whole agreement unilaterally? Mr. Johnson - No.

Dr. Start - Why not? Mr. Johnson - You just don't unilaterally throw out agreements between two parties.

Dr. Start - If it is an unworkable unwieldy document, certainly in this area of democracy we ought to be able to redo it. Mr. Johnson - As of this time it is recognized as a valid instrument by Judge Parr. He based his decision on that agreement. Mrs. Potts â€” Let's let Dr. Smith speak on this.

Dr. Smith - Dr. Start, I believe what you are referring to. is the process for changing the Procedural Agreement. It does indicate that the duration of the agreement is continuous until superseded by a subsequent agreement. The normal process, when the two parties begin the negotiations they look first at the Procedural Agreement, and then the two parties would work together toward making any revisions in the current Procedural Agreement; go through the process of negotiations and negotiate the Procedural Agreement again if there is desire to change it. Dr. Start - If we recognized ACT and began negotiations, one of the first items to look at would be the Procedural Agreement?

MINUTES OF MEETING OF FEBRUARY 3, 1976 - CONT'D Dr. Smith - That is the normal procedure; to look at the Procedural Agreement first. Dr. Start - And then we will he at impasse right off the "bat, because ACT wouldn't want to change, and we will want to change, and we would be at impasse before we even got started. Is that what you are implying? Dr. Smith - No, I am saying that is the process to be followed in bringing about changes in the Procedural Agreement. The two parties, once negotiations begin, look at the Procedural Agreement, and any proposed changes by the two parties would be placed on the table for consideration, and then the two parties would hash out the Procedural Agreement.

Dr. Start - I don't like to be spending all of this time in courts. We have better use of our time. If we accepted the Judge's ruling, as bad as it is, what you are saying is that we still wouldn't have the opportunity to change the Procedural Agreement calling for a different method of enumerating the negotiating association.

Dr. Smith - Dr. Start, certainly with the kinds of problems that we have had in the past, I believe that your Board's team would certainly take a position that it should be. changed and would strive toward changes in it. Mr. Brown - Dr. Smith, it seems to me that we as a Board have to be careful that we do not allow ourselves to slip into an advocate position for either the ACT or the AFT. In terms of the morale of the school system, in terms of what you feel needs to occur in the system, do you feel like that we as a Board, that it would be better for us to stay in Court, to depend upon the Court at some future date to actually clarify this? Or would it be better for us to not appeal and allow the negotiations process to resolve the issue, in fact allow the AFT, if they feel they have been unjustly treated, to become their own advocate in courts in regard to their own rights as teachers ?

Dr. Smith - I would concur that we would prefer that there not be the adversary role between the administration and teacher groups or Board and teacher groups, and that the sooner the problem can be resolved, the sooner we can get on with the educational program in the District. Most of us would concur that this isnottothe best interest of our educational program, having the delay and confusion connected with it.

Mr. Brown - In your opinion, do you feel like that we ought to appeal this and stay in Court the extra year in order to resolve the issue if it would in fact be resolved, or do you feel like that we ought to not appeal? I realize that this is your opinion and we have to make the choice; you are advising us. Dr. Smith - I would certainly regret seeing a year's delay in resolving the problem. I am not sure that the recognizing of either group at the present time would resolve it. It is obvious that the other party would probably take action in the Court to change the Board's opinion. I would hate to see this prolonged for another year.

Mrs. Williams - What would our action do to the impasse?

Dr. Smith - The impasse still is in effect. It is between the two parties for the 1975-76 contract that was negotiated or was being negotiated last year before factfinding was called. No action that you would take in connection with recognition or action on the case would affect the fact-finding. Dr. Start - I move that we accept the Order of the Court and recognize the^Association of Classroom Teachers and begin negotiations.

Mr. Brown - I second that. Mrs. Potts - The motion has been made and seconded that we accept the Order of the Court and proceed to recognize ACT as the bargaining agent for the 1976-77 school year.

Mr. Donwerth - I would like to ask the Attorney one more question. Were the minutes of the meeting of this Board when the other organizations were assured that the word "organization" did not mean only ACT but meant any organization presented in evidence at Judge Parr's hearing? Mr. Johnson - Yes. Mr. English - Madam Chairman, I would like to make a substitute motion. I would move that the Board instruct our Attorney to file a Motion to Stay of this Order pending possible appeal. Mr. Donwerth - I second that. Mrs. Potts - The substitute motion has been made by Mr. English and seconded by Mr. Donwerth that we instruct our Attorney to file a Stay pending further action by this Board. Is there any discussion of the substitute motion?

MINUTES OF MEETING OF FEBRUARY 3, 1976 - CONT'D

Mr. English - Is there absolutely nothing that we can do to speedup the receipt of the transcript of this trial or whatever material would be needed for us to appeal to the State Supreme Court? Mr. Johnson Court rules

- We could file in the Supreme Court a motion to give priority to the case. do provide that you can file a motion to give priority to any appeal.

R. B3 Approval to File Motion to Stay cont'd

Mr. English - As I recall in the past, the ACT in filing its numerous lawsuits against us with the State Supreme Court has always cited the emergency conditions that prevailed at that time the State Supreme Court is off, and the Court has been very receptive to that plea by them and has accepted jurisdiction on several occasions. Why wouldn't they at this time then lend a similar ear to our plea for such an Order to give priority to our transcript? Mr. Johnson - It is possible that they would.

Mr. English - So the year is not a hard and fast figure really? Mr. Johnson - No, I am just talking about on a normal course. The AFT has always taken the position, and ACT, that a mandamus action has an automatic priority over other cases. I don't know that I particularly subscribe to that idea, but I can sure advocate it. Mr. English - Say that we ask for a Stay at this time and the Court denies the Stay, then we go ahead, under the Court Order we would have to recognize the ACT, and we have to begin negotiations, although we could still be appealing the case? Mr. Johnson - That is correct. Mr. English - So we would not be hung up here without any negotiations going on at all?

Mr. Johnson - No, not unless the Court granted our Motion to Stay; then we wouldn't have to. Mr. English - Of course, if the Court, in the unlikely prospect probably, did grant our Motion to Stay, would this not lend even more credence to our plea that this is an emergency situation to the State Supreme Court to give priority to that transcript? Mr. Johnson - I think that is probably right. Mr. Brown - Suppose they do not grant our Motion to Stay and we are in fact negotiating with ACT; we do appeal and then seven months from now we have not as yet finished this past year's negotiations, what happens then if we are in the middle of negotiations to any contract? A contract that is negotiated with a group that is declared not to be the representative, would not be valid. We would have to turn right around and do the whole thing over. I can see us end up being bogged down in years and years of litigation. It appears that it would be better to go back through the negotiations process. If members, say AFT or any other organization, feel that they are being deprived of their rights, they can sue somebody, I don't know who; us or somebody; everybody sues us, and ask that their rights be preserved. That would take us out of .the advocate role, in which I feel uncomfortably placed at this point.

Mr. English - Let me suggest that negotiations would not be nearly as far down the line if we did the appealing, than if somebody else had to start a brand new lawsuit all over. It is more likely we would come up next___ , whenever, down there in the fall as we are getting down to the nitty gritty of negotiations, and then the Court throws it out. Again, it is the justice of the whole thing. If nobody really represents the teachers, neither of these organizations, then we have no business negotiating with anybody, according to the Oklahoma law.

Mr. Johnson - If we did accept the Court's judgment, I don't think that would foreclose the AFT. Any time that AFT would come up with a majority of authorizations, that would just automatically terminate the agreement that we have with ACT. The law says that an organization must have a majority. AFT wouldn't necessarily be foreclosed from an opportunity to come in if they could get a majority of the educators.

Mr. English - This Order really doesn't speak to that, does it? That Writ of Mandamus does not say___ . The way I read it here, it says should.be made permanent. Mr. Johnson - That is just as the Writ would be, and then they said we would just go ahead and continue to recognize them. The law would take over if the AFT would come up with a majority of the cards.

Mr. English - Harry, if they came in tomorrow and presented us with those same cards that they presented last October 30, and of course let's say that they had more than half of the signatures of teachers in this school district. Now would that have to go through the challenge process, just as we tried to do back in November and the Court said we couldn't do? Where under this Procedural Agreement does anybody have a right to come in with a majority?

MINUTES OF MEETING OF FEBRUARY 9, 1976 - CONT'D

l. approval to File lotion to Stay :ont' d

Mr. Johnson - In the first place, they didn't come up with a majority on October 30.

Mr. English - If they did, then we would have to recognize them? Mr. Johnson - I think we would under the law.

Mr. English - There would be no opportunity for the ACT to present its cards at the same time, and we couldn't go through this thing of the one with the latest date? Mr. Johnson - I don't think so. If you Just take the law, it says any organization that secures a majority of the educators. And if an organization comes up with a majority, that organization is to be recognized. Mr. English - And that would be effective from this day forward?

Mr. Johnson - From that day forward.

Mrs. Potts - That doesn't really take into consideration all of the duplicate cards that both organizations claim. Mrs. Williams - The Motion to Stay has merit, because I still see our being placed in adversary roles which we do not wish anyway. I am wondering perhaps maybe with more dialogue from our legal advice, if we would not be in a better position with the Motion to Stay, because no one appreciates the ambiguity of our situation, with the impasse and all of the ramifications here. Mr. Brown - I don't see how we are going to clarify any ambiguity except down the road when the Supreme Court does make a decision eight months from now. Mrs. Williams - But we don't know eight months.

Mr. Brown - During that period we continue to be in turmoil. We come to contract negotiations next year; to salary negotiations; to all kinds of things which we just can't do if we should be sustained. I don't know what that does for us. Mr. Donwerth - I, too, do not want to be put in the adversary position for one organization or another. Each of us, with the exception of Mrs. Hill, did guarantee all organizations, at the time that we accepted the Procedural Agreement, our determination of what it meant. The President of the Board did make an explanation that it did mean either organization. According to the Procedural Agreement, when Mr. McCray made the motion that on October 30 this Board had a reason to doubt that ACT had the majority of the signed cards, he asked for a presentation of the cards. Possibly we at that time were wrong in accepting cards from AFT. Had we not accepted cards from AFT, ACT would have had a clear majority in the cards that they presented. However, by AFT presenting their cards, it caused a part of ACT'S cards to be invalid because of later signatures and neither organization had the majority of the teachers under signature. How could we recognize an organization that does not have the majority of the signed cards? I feel like that if the Judge said do it we are covered.

Mr. Brown - Ignorance doesn't take away from it on our part. I am embarrassed that we made promises and statements which we did not understand and could not in fact support. Except by deciding not to appeal, we are not declaring the ACT the representative; we are simply accenting the Writ of Mandamus of the Court which says the law at this point says that they are the representative until such a time as we can change it. Mr. English - I think that it is the process that we are defending here, the process of what we set up to be the proper way where that anybody that wanted to represent the teachers could come in and present their cards and you can find out really whd is the representative of the teachers. And you may interpret that as an advocacy for somebody; I don't. I think, as a matter of fact, I understand that both organizations agreed to this process when we started into it. It was after the count was over that we got into the biggest problems. And I think that is what we need to defend, is the fact that we had a process. And I still think it is the proper process. I think that it is the best way outside of a secret ballot election. I don't think that the way the Court has set up its process, I don't think that is a good process at all for anyone. What happens if we get into this a month from now, we are into this negotiations process and the AFT comes in and says we have a majority of the cards? That is the most ridiculous thing in the world. We have to recognize them. That is just crazy. And a month later you have another group coming in saying___ , ACT comes in and says, wait, we have got it. I think that we are going to meet ourselves coming around the circle within another two months if we do not appeal, because, believe me, both groups are going to come running in with cards signed by what they consider to be a majority of the teachers. And we are going to be back here trying to decide which group really does represent the teachers, because you won't be able to knock out anybody's cards. The matter of duplicates, the Court never has said anything about those duplicates. What happens when those two groups come in claiming a majority of the cards? Mr. Brown - The Court did tell us that we couldn't make that decision, didn't it?

MINUTES OF MEETING OF FEBRUARY 9, 1976 - CONT'D Mr. English - Yes, and. that is what I am saying. I think the Court is wrong, and. that is why I think we ought to appeal to the State Supreme Court.

Mr. Brown - That involves us in the discrimination and involves us in their process, which is exactly what the Court said, that we can't he involved in it. They are the ones to determine who they represent. We don't determine for them. All we can do is provide them with a list of the employees.

R. Approval to File Motion to Stay cont'd

Mr. English - We can determine whether it is a valid signature.

Dr. Start - We ought to get out of that business too. Mrs. Williams - You mean the validation?

Dr. Start - They can hire their own firms to handle the validation process; it is none of our business. Mr. English - Armond, let me say that if group "D" comes in and says that we have a majority of the cards, as a matter of fact we have a little firm that we hired and paid them $5^000-00 and they just now validated every one of our cards and we are the representative. Now then, you are going to accept their validation?

Dr. Start - Sure. Mr. English - You are?

I am not.

Mrs. Potts - Maybe we ought to move on to voting on these motions. I believe that we are to vote on the substitute motion first, and that would be Mr. English's motion that we instruct the Attorney to file a Stay on the Writ of Mandamus pending appeal. Mr. Clerk, could we call for the vote on that?

On roll call, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the substitute motion carried. SUPERINTENDENT'S REPORT It was moved by Mrs. Williams and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated:

At Board Expense (a)

Pat Watson and Randy Overholt, Information System Planning Workshop, New York City, New York, February 9~13> 1976.

(b)

Larry J. Shepherd, Annual Singer Audio Visual Seminar, Dallas, Texas, February 9_H^ 1976.

(c)

Harold Wood, International Conference on Metric Education, University of Southern Mississippi, Biloxi, Mississippi, February 26-27, 1976. Expenses to be paid from Career^Education Project funds.

(d)

Elton Matthews, Seminar in Custodial Housekeeping Cost Controls, Dallas, Texas, March 8-10, 1976.

(e)

Ron Schnee, Seminar on Administrative Renewal, Phoenix, Arizona, February 17-18, 1976.

R. #77 Professional Trips Approved

At no Expense to the Board

(a)

Billie Metheny, National Association for Children with Learning Disabilities Conference, Seattle, Washington, March 2-5, 1976. Expenses to be paid by the Oklahoma Council for Children with Learning Disabilities .

(b)

Eva Mae Workman, National Elementary Language Arts Conference, Atlanta, Georgia, March 5-7, 1976.

Report - Proposed Criteria to be Utilized in the Closing of Schools

Dr. Smith - For some time a committee comprised of Central Office staff and building principals has been engaged in a study of criteria which could be considered or to be utilized when we are considering consolidating attendance areas. The committee undertook very seriously a most difficult sensitive assignment and has produced a logical defensible workable set of criteria. I would like to recognize those serving on the

Information to the Board

MINUTES OF MEETING OF FEBRUARY 9, 1976 - CONT'D

Information to the Board cont'd

Report - Proposed Criteria to be Utilized in the Closing of Schools - cont'd Dr. Smith cont'd committee: Dr. John Brothers, Mr. John Butchee, Mr. Neil Ginsterblum, Mr. David Light, Dr. Jesse Lindley, Dr. Mervel Lunn, Dr. Jerry Rippetoe, Mr. Aristle Russell, Dr. Bill Shell, Mr. Darrel Shepard, Mrs. Alma Schmidt, Dr. Wallace Smith, Mr. Oliver Stripling, Mr. Allan Williams, and Mr. Hugh Ginn. I want to express my appreciation to these committee members for a job well done. The committee analyzed the factors recommended by Arthur Young and Company in the -management study, as well as educational factors and other factors that seemed to be appropriate as well. The committee has submitted the proposed criteria to be utilized by our school system for deciding which schools should be considered for consolidation. As background I would present points of information. In 1966-67 the pupil membership in this school system was 75,^57â€˘ We had 117 facilities in use for instructional programs. This was including our Centers as well as Rose Hill Elementary School that annexed to us and was operating, I think, just a portion of one year. In 1975-7& we had ^9>971 pupils at the end of the first quarter, and we were operating 108 facilities. We are projecting for the end of the first quarter for this coming school year, 197&-77; ^8,876 pupils. Let me assure everyone that no schools have been identified to be considered for closing. The criteria have not been applied except on a very limited basis, and only that to determine if the criteria and the processes are operational. Once the criteria have been adopted, then they will be applied to every school in our school district, and then the recommendations made to the Board of Education for the consideration for any consolidation. Although members of the Board have had the proposed, criteria since Friday evening, it might be appropriate to at least highlight and read portions from the criteria for the benefit of those that are present. The Educational Criteria; the student body of an elementary school, K-^, K-5 and Fifth Year Centers should have an enrollment of such size that it is possible to have student placement and grouping opportunities; that it is possible to have a teaching staff with a variety of competencies, knowledge, special interests and talents; that it will allow greater opportuni ty for team teaching, professional growth, and enhance opportunities for teachers to learn from and support each other; that it should be of such size that it will allow support personnel, including our curriculum consultants, counselors, nurses, psychometrists, speech therapists, librarians, and others to concentrate their time and efforts, and to reduce the amount of travel time between schools; should be sufficient size to permit the services of full-time administrative and clerical assistants to be provided without increasing the per pupil cost excessively; should be of such size that it would be possible to have a Media Center provided in which is included an aide and a variety of materials to serve the wide range of learning needs. The provision of the services and educational opportunities that I have just mentioned are difficult to offer without excessive cost in very small schools. Consequently we are recommending that an elementary school should be considered for consolidation when the enrollment in the K-4 schools falls below 200 students; enrollment of K-5 schools falls below 250 pupils; and the enrollment in Fifth Year Centers falls below 200 students. The student body of a middle school should have Enrollment of such size that it is financially feasible to provide a curriculum which includes basic subjects in addition to exploratory experiences in the practical related and fine arts. The teaching staff would be large enough to provide flexibility in maintaining a balanced staff; balanced in terms of race, sex, age and other criteria. The staff would also be large enough to have diversity of knowledges, understandings, special interests, talents and competencies from which to draw; would also be of sufficient size to be financially feasible to provide adequate special services in the necessary support personnel, and to justify a Media Center which includes a comprehensive selection of a wide variety of materials to service a wide range of learning needs. It becomes most difficult to meet these criteria when the enrollment of a middle school drops below 800. A middle school, we are proposing, should be closed when the enrollment falls below 600 students. The student body of a high school should have adequate enrollment of such size that it provides four levels of each of the basic courses of English, Social Studies, and Math to recognize ability and interest differentiation; sufficient size that it provides Special Education classes; and sufficient size to provide elective experiences in Speech, Journalism, Vocal Music, Instrumental Music and Art; provide elective experiences in Industrial Arts, Homemaking and the Vocational-Technical area; and provide elective experiences in Business Education, particularly in Typing and Shorthand. A high school should be considered for consolidation when the enrollment is not sufficient to meet requirements listed above. A high school should be considered for closing when the enrollment falls below 800 students.

Financial Criteria; to arrive at the mean cost per pupil in a school for a total year, compute the cost per pupil using the factors of personnel for 1975-7&, utilities, maintenance labor and custodial supplies for the preceding year. The proposal is to consider personnel cost by determining the average salary for each job classification and multiply that by the number of employees in that classification in that school. For the classroom teacher we would take the average salary for the School District and multiply that then times the number of teachers on a school's staff. For the -administrators, take the average salary for those administrators of that grade level and multiply by the number of administrators on a school's staff; the same with other groups' of employees, secretaries and all; compute the cost factors in all schools and make a detailed study on those schools whose cost per pupil for the grade structure of the school is one standard deviation point above the mean.

MINUTES OF MEETING OF FEBRUARY 9, 19?6 - CONT'D

Report - Proposed Criteria to Be Utilized in the Closing of Schools - contâ€™d

Dr. Smith cont'd

Information to the Board cont'd

As Buildings are identified as falling below the standards set by the educational and financial criteria, in order that a more detailed study be made, we would propose that other factors__ , after they go through these processes and they fall below the standards on the educational and financial criteria, then we would determine the number of additional pupils that would be transported and the estimated cost of the pupils as they are reassigned and gather statistical information on each building. We are talking about the space, the age, the condition of the building, the size and other factors; compute the projected cost on building renovation and/or remodeling needs; study pupil enrollment for the past three years and project for three years into the future. Then the buildings identified as meeting the educational and financial criterii for consolidation, and after additional analyses have been applied and there continues to be no valid reason to remain open, consideration should be given for closing that school. When one unit is combined with the attendance area of another unit and no longer serving as an educational facility for regular programs, the procedure for the reassignment of the staff of that building would be worked out. We would propose that it would be similar to past practices, and that is that staff would be assigned on a first priority basis over new applicants being considered to other buildings, to other facilities; that the staff members be provided an opportunity of a choice when a choice exists between the selection of two like positions, and that the employee be given an opportunity for an interview with the supervisor at the new location prior to accepting the assignment. Following past practices, we would propose that no employees be discharged based on the fact that a building may be considered for closing for operation of educational programs there. When a building is closed, a procedure for the transportation of the reassigned pupils should be established; the pupils would be assigned where space is available, to the nearest building with like grade level; the assignments in keeping of course with the Court's Order here as far as ratios of the student body. I would pause here now and respond to questions on the part of the members of the Board. I am sure the members of the committee can answer.

Mr. Brown - You have two buildings relatively close together, and one building is just slightly in the criteria, the other building would be closed in terms of the number of pupils that were there; would it be possible for the school with the better building though it might have the fewer number of pupils, be the one selected to remain open and the ore with the larger pupil ratio but with the older facility be the one that was consolidated? Dr. Smith - That was one of the factors indicated in the "other factor" group,- and certainly we will want to keep the interest of pupils in mind, and if the one facility is more appropriate to offer the instructional programs, certainly that would be considered. After each school is considered and proposed reassignment of those students, that could change the base factor of other schools then; it would need to be recalculated. If 30 students from a school should be assigned to one of the other schools, it could then cause a difference in whether it falls below the criteria or not. . Mrs. Potts - Are there any other questions regarding the recommended criteria?

Mr. Brown - Are we going to announce dates as to when we are going to consider this and the kind of action we are going to give in terms of input? Mrs. Potts We need a motion and that could be a part of the motionas to this to come to a vote.

Mrs. Williams -

a date for

And this motion would be votedon tonight?

Mrs. Potts We would be voting on a motion to consider the criteria andsetting a date for the vote. This criteria would be under consideration during the time transpiring between tonight and whatever date was set.

Mr. Brown - I move that we accept the criteria as it has been presented to us by the administration, to be voted upon the 23rd of February at that 23rd meeting. Mr. Donweth - I will second the motion with the understanding that the Board will receive dialogue from the patrons on February 16 and 23 prior to voting on it; maybe not dialogue but input.

Mrs. Potts - The motion has been made and seconded that we approve the criteria as recommended by the Superintendent and that we call for a vote on this motion on February 23. Do I hear any discussion on the motion? Mr. Clerk, call the roll please.

R. #11-5 Motion to Consider Proposec Criteria to be Utilized in the Closing of Schools

MINUTES OF MEETING OF FEBRUARY 9> 1976 - CONT'D

Mrs. Potts - Our concern is that the community have full opportunity for input on this; that we encourage people to make comments and recommendations with regard to the criteria, in writing to the Board. And we will consider these during the next two weeks, just as we asked for this kind of response when we were considering our Statement of Purpose for the school system. We will have two Board meetings in the meantime during which people will be able to speak regarding this criteria.

Mr. Brown - Will anyone who wants a copy of this recommended procedure be able to come to the Administration Building and get a copy? Dr. Smith - Probably by midafternoon, Mr. Brown, they can be available. We duplicated only a limited, number for this evening, but we will be able to have those available. We will make those available to the groups, employee groups and. others as we do other types of materials of this nature. Mrs. Williams - It is advisable that interested, groups and. individuals put their opinions in writing, isn't it? Mrs. Potts - It would be very helpful.

Mrs. Williams - It would be very helpful to us in the consideration; and not wait very long to do so. Mrs. Potts - Dr. Smith suggested that if they were submitted to the Superintendent's Office, they could be duplicated and copies sent to Board Members, which would facilitate our being able to study the input.

Remarks Dr. Smith.

Dr. Smith - Mrs. Potts, I would like to read a classified ad in February 8 Daily Oklahoman: "We believe Oklahoma City schools are of high quality because of magnificent students, highly qualified faculty with individual counseling, competent staff and support personnel, volunteer helpers plus supportive patrons and community. There is a wide range of academic courses, complete business and vocational curriculum with extensive activity programs and interscholastic sports. It is well equipped with Media Centers with instructional materials. Buildings are adequate, including separate ones for an educational TV station, innovative high school, partially sighted and hearing, for trainable students with below 50 IQ and those needing physical therapy, for disruptive students, adult education, and for expelled students. There are programs for bilingual, special education, ethnic minorities, science students, and students who must work. Its advantages are legion but.it is the problems that are visible." And this has the printed names of Betty Williams, Robin Gaston, Olen Labor, Bill Hamm, James Nees, and Harold Crain. I certainly want to express appreciation to those people. Mrs. Potts - Thank you, Dr. Smith. We appreciate all of the efforts of our staff in the Central Office and in the buildings for doing such an outstanding job.

PURCHASING

R. #46 Approval of Purchasing Items 1 thru 13

A motion was made by Mr. Donwerth and seconded by Dr. Start to approve Purchasing Items 1 through 13 as follows: 1.

Approval.pf^Agreement to Produce Pilot Programs Approval of an agreement with Robert E. DeWeese and Lodestar Films to produce two ITV Pilot Programs on Indian Culture. The total expenditure not to exceed $4,000 will include photography, film, film processing, sound tracking, editing, etc. This purchase is to be charged to Account CPB 240.01 and is applicable under our Corporation of Public Broadcasting Grant.

Purchase of Electrical Supplies Purchase of electrical supplies (extension cord wire, conductors, etc.) for Dewey Fifth Year Center and warehouse stock from the following companies which submitted the low quotations on specifications: John H. Cole, Inc. Delco Wire & Cable, Inc. Emsco Electric Supply Company, Inc.

Total

42.68 898.14 40.29

98l.ll

These purchases are to be charged to Account BL 5620.05*

3â€˘

Purchase of Automotive Supplies Purchase of automotive supplies (batteries) for warehouse stock from Batteries Unlimited, Inc., which submitted the low quotation in the amount of $857*52 to be charged to Account BL 5620.05*

MINUTES OF MEETING OF FEBRUARY 9, 1976 - CONT'D

Purchase of Instructional Games

Purchase of instructional games (beads, boards, clocks, pegs, bead laces, and tinker toys) for warehouse stock from the following companies which submitted the low quotations:

Dowlings, Inc. ABC School Supply, Inc. Constructive Playthings Thompson Book & Supply Co.

73-20 1,339-20 672.80 359-28

2,444.48

These purchases are to be charged to Account G 240.00. 5ÂŤ

Purchase of Management Training Aids Purchase of management training aids, "Appraisals In Action," (4 thirty-minute video tape cassettes, 15 study guides, 1 leader's guide) for use by the Personnel Department for management training from Professional Development, Inc. (Materials available only from designated distributor or publisher.) This purchase in the amount of $1,550-25 plus freight is to be charged to Account G 250.05.

Purchase of Hardware Cloth

Purchase of hardware cloth (heavy duty window screen) from Gates Hardware and Supply Company which submitted the low quotation in the amount of $3,328.20 to be charged to Account BL 5620.05. 7â€˘

Purchase of Paint Supplies

Purchase of paint supplies (dryer and enamel) for warehouse stock from the following companies which submitted the low quotations: Anchor Paint Company, Inc. Southwestern Paint Company

Total

53-50 1,088.00

1,141.50

These purchases are to be charged to Account BL 5620.058.

Purchase of Headwheel Panel Purchase of a headwheel panel from RCA Broadcast Equipment Company for use on a RCA Recorder at the Broadcasting Center (parts and equipment available only from the designated distributor/manufacturer). This purchase in the amount of $1,100.00 is to be charged to Account 7^0.03, CPB and has been approved on our Corporation of Public Broadcasting Grant.

Approval of Payment for Performance of Compliance Audit Approval'of payment of $750.00 to Thomas & Company, Certified Public Accountants, for performance of Compliance Audit of KOKH-TV per government guidelines for year ended June 30, 1975(Audit required under terms and conditions of Corporation of Public Broadcasting Grant.) This expenditure is to be charged to Account CPB-TV, 240.01, and is applicable under our Corporation of Public Broadcasting Grant.

10.

Purchase of Equipment Purchase of equipment (two (2) aircraft engines and one (1) aircraft) for use in Aero Mechanics classes at the Vocational Technical Center. This purchase from the State Agency for Surplus Property in the amount of $2,000.00 is to be charged to Account BL 6030.03.

11.

Purchase of Masonry Supplies Purchase of masonry supplies (blocks and tie) for warehouse stock from the following companies which submitted the low quotations on specifications: Thomas Concrete Products Company Oklahoma Brick Corporation

Total

$ $

These purchases are to be charged to Account BL 5^20.05-

375-35 1,815-00

2,190.35

R. #46 Approval of Purchasing Items 1 thru 13 cont'd

MINUTES OF MEETING OF FEBRUARY 9, 1976 - CONT'D i. #46 .pproval of fir chasing Items . thru 13 :ont' d

12.

Purchase of Cosmetology Supplies

Purchase of cosmetology supplies (bleach, blades, rods, combs, hair spray, shampoo, permanents, etc.) for warehouse stock from the following companies which submitted the low quotations: Russell's Merchandise Distributors, Inc. Burmax Company, Inc. Morris-Flamingo, Inc. Helene Curtis Industries, Inc. Advance Beauty Products, Inc. Porter's Beauty Supply Total

790.08 30.00 8.64 17.98 342.00 380.40

1,569.10

These purchases are to be charged to Account G 240.00. 13-

Purchase of Cafeteria Equipment

Purchase of cafeteria equipment (one ice maker) for Moon Middle School from Gardner Hotel Supply, Inc., low on specifications. This purchase in the amount of $1,215.00 is to be charged to Central Food Service.

None.

NEW BUSINESS R. #47 Reaffirmation in Support of Administration at U. S. Grant High School

Dr. Start - Madam Chairman, I should like to move that the Oklahoma City Board of Education publicly reaffirm its faith in the ongoing administration of U. S. Grant High School. Mr. Brown - I second that. Mrs. Potts - Motion was made by Dr. Start and seconded by Mr. Brown that the Board of Education publicly reaffirm its faith in the ongoing administration of the U. S. Grant High School.

Dr. Start - And I might add specifically to Mr. Diggs and Mr. Merideth. Mrs. Potts - More specifically, Mr. Diggs and Mr. Merideth. on the motion? Mr. Clerk, call the roll please.

Is there any discussion

Dr. Start - Mr. Johnson, in the.litigation involving Mr. Diggs and Mr. Merideth, I asked this once before and you indicated that the Board of Education cannot provide these individuals with appropriate legal counsel? Mr. Johnson - No, I don't believe I said that. They do have their own attorneys, but we (attorneys) are all working together on it.

Dr. Start - So you would not recommend that this Board take any further at this time ? Mr. Johnson - I don't think it is necessary. We are representing the Security people, because they are sued more or less in their official capacity, and I can represent them in this case. Mrs. Potts - I wonder if we could have some clarification here. To what extent as Attorney for the Board can you lend assistance in defending those who are sued in pursuit of their duties?

Mr. Johnson - I could respond more clearly by providing you with a copy of an Attorney General's opinion. He goes into the matter and explains circumstances. I will provide you with a copy of the Attorney General's opinion.

Mrs. Potts - I would appreciate that. possible.

We do want to support to the fullest extent

MINUTES OF MEETING OF FEBRUARY 9, 1976 - CONT'D

UNFINISHED BUSINESS None.

Dr. Start - I have expressed this to Dr. Smith before, but I would like for other members of the Board to be thinking in terms of that our system have an Athletic Director who is responsible for the integration of all athletic activities in all of our schools. The rationale for this is that there is variation between athletic programs in our various schools, and I feel quite strongly that we ought to be a unitary school system as far as athletic opportunity for our students no matter what building they happen to attend. I also would like for the members of the Board to think in terms of the Board's responsibilities in some other areas of our students' activities, primarily of social activities. The time has come that this Board should make a policy that there will be no social activities engaged in by any of our students where the boys wear tuxedos. Secondly, I would like us to look at what happens to a gym floor when you have a student dance on that gym floor. I have been hearing, ever since I can remember, that gym floors are for people who wear tennis shoes. I see no reason why our gyms cannot be used for school activities, and if somebody could enlighten me as to what damage can be done to these hardwood floors by having activities other than students wearing gym shoes. We have received a report about the tremendous variation in the manner in which our students pay for and acquire student pictures. I don't think we ought to just let this go with the report. Again, I see no reason why every school policy on pictures cannot be the same. If in the selling of school pictures to students a profit is realized for the good of the school, that is fine with me. I am making a plea that these procedures be uniform in all schools. I don't know if the Board needs to deal in these areas, but certainly they are of some concern to many of the patrons.

Mr. Donwerth - Dr. Start, did you say that you wanted to rule where none of our young men would wear tuxedos? Dr. Start - That's right. Mr. Donwerth - And how about the girls wearing a long dress?

Dr. Start - That's fine with me. Mr. Donwerth - It is all right for the girls to wear a long dress to junior and senior proms, but the boys cannot wear a tuxedo?

Dr. Start - That's right. Mr. Brown - Are you interested in saying cannot or not required?

Dr. Start - Cannot. Mr. English - Do you want a dress code like that?

Dr. Start - Yes, I sure do. The girls, they can make their own long dresses; they can use them again, subsequently for activities outside of social events. They can use long dresses; men can use that tuxedo only once. If you ever looked at how much it costs to rent, a tuxedo, you know you are depriving a significant number of young men from engaging in these social activities.

Mr. Brown - Dr. Smith, in regard to social and extracurricular activities, is there a place where activity directors can have input? They are the ones that deal with the kids, develop the activities, plan and develop rules. Is there any way of bringing them together for some planning? Dr. Smith - We have a coordinator of these activities who can bring these people together.

Mr. Brown - Is it a possibility that they could take the concern back to their students, dialogue with their Student Councils, etc. They could come back to us at some point with a report. Is that a possibility? Dr. Start - In this connection, let's not leave out their parents. It's not just what the students want; it is what their parents can really afford to give them. Mr. Donwerth - You indicated that we needed a full-time athletic director. We have Gene Dipboye in that role. However, you also mentioned that there would be no discrimination or that there would be participation in all athletics; that they would be integrated; is that what you said, that we would make sure that all of the athletic programs are integrated?

Dr. Start - I don't think I used the word integrated; be identical; for our students are identical in all schools.

Mr. Donwerth - Foryall places?

Dr. Start - Right.

the opportunities

Comments Dr. Start

MINUTES OF MEETING OF FEBRUARY 3, 1976 - CONT'D

Comments 4rs. Potts

Mrs. Potts - I have two items. One, I visited Garfield School last week when they had a Pre-Arbor Day celebration and saw a bang-up program put on by the students. I understand that Taft and Capitol Hill Middle Schools also had programs and they received trees that were contributed by the City group of horticulturists that have been supporting us to beautify school grounds. Friday, February 13, is Arbor Day and there will be celebrations in schools planting trees in part of our efforts to improve our school campuses. I served on the School Environment Commission, and they are in the midst of a seed sale project. The object is for seeds to be made available below retail cost for students to start gardening both at school and at home. The Junior Horticulture Association, with which we cooperate, has put this together and it is a good money-raising project for schools that are looking for something that not only will raise money but will benefit their students educationally. Two, we will have a study discussion with the Biracial Committee that is scheduled for March 1, providing that date is acceptable. The date that they had suggested runs counter to the consideration of the school consolidation. Are there any other items?

Mr. English - There are two other things maybe. from Charles Evans and Joyce Murray next week?

Aren't we going to consider the appeal

Mrs. Potts - Yes. Mr. English - And we will continue the executive session discussion on the Superintendent evaluation next week? Mrs. Potts - Right.

ADJOURNMENT R. #1^7 Adjournment

A motion to adjourn was made by Mr. Donwerth and seconded by Mr. English. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

ATTEST: A Clerk

Approved the 16th day of February, 1976.

MINUTES OF MEETING OF FEBRUARY 16, 197 6

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, FEBRUARY 16, 1916, AT 1 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Floyd Donwerth, Member

Others present: Thomas J. Smith, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in the Clerk's office.) The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

HEARINGS Mrs. Potts - We have listed under Hearings a request by a Ms. Joyce Murray and Mr. Charles Evans regarding a policy relating to military leaves of absence. I would propose that we provide time for these employees to speak or if they have attorneys or others whom they wish to have speak for them. If any of the staff members who have been involved in this interpretation of policy have clarification for the Board, we will provide time. I suggest that we have hearing time available for those who wish to speak to other items than school consolidation first, and then move to the business of the meeting which should just take a short while. Following that we will allocate a block of time for hearings on school consolidation. If that meets with the Board's approval, we will follow that procedure.

(1)

Ms. Joyce Murray and Mr. Charles Evans - Teachers - Moon Middle School Request for a review of the policy relating to military leaves of absence.

Jim Huff - (Vice President, AFT) - Mrs. Potts, I will make a brief summary and let each employee come up individually. I am here on behalf of the two educators employed in the Oklahoma City school system concerning a grievance which we began a little over two months ago. Charles Evans, who has taught in the system eight years, is presently a teacher at Moon Middle School. Joyce Murray, who has taught in the system seven years, is presently a counselor at Moon Middle School.

Mrs. Potts - Let me interrupt you for a second. It occurred to us that since there is a large audience tonight regarding the school consolidation that we might want to give these employees the opportunity if they choose, to be heard at another meeting instead of tonight. They had asked to speak at this meeting before we set up the agenda to include the school consolidation considerations, and we want to give them an option. They are on the agenda and we do want to provide the time for them. The Board feels that this was not a personnel matter, but rather a question regarding policy and thus should be discussed publicly. I would think that we should proceed tonight or postpone for two weeks since we have hearings on consolidation scheduled.

Mr. Huff - They prefer to go ahead tonight.

Mrs. Potts - Fine. Mr. Huff - The two employees are members of the Air National Guard, and under slightly different circumstances they have been docked a day's pay. We will deal with Mr. Evans' case first. Mr. Evans was called to his active duty starting August 18, which is prior to school starting; ending September 26. Because of having gone to active duty before school began, having not worked one day, is the justification for denying his 30 days of military leave. Having progressed through the grievance procedures, we have used a combination of two. In a letter from Dr. Lindley it was quoted an Attorney General's opinion of April 19, 1966 concerning reelected teachers, that since he had not worked one day, he was not entitled to his 30 days of military leave. It is Mr. Evans' contention that he was under continuing contract and that he does not understand why he is denied the 30 days of military leave. All of his other leave carried over; it was nothing that changed. At this point that is the main contention, that he should be allowed to have his 30 days of military leave and be reimbursed for the 25 days that he was docked. Included in those 25 days were two holidays, Fair Day and Labor Day. I will now ask Mr. Evans for his comments.

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D

Hearings contâ€™d

Mr. Evans - I have Been strongly disappointed, in the procedures of the Oklahoma City Public Schools. I.have taken the necessary steps in following my grievance and I am not satisfied. This is why I am appealing to you to override the statements and disappointments that I have had for the last two months. First, I would like to know if there is anyone on the panel who would like to ask me anything about my military leave?

Dr. Start - Yes. First, I appreciate you and your colleague coming to the Board with this issue to see once if we can resolve it. I understand some of the frustrations that you have had, and in any large organization where there is some cloudiness about the issue, you are going to get that. I am not really apologizing for the delay, j because I perceive that there are serious differences of opinion about the reference i that you made in your grievance to the Attorney General's opinion. I personally feel â– ; that there is justification for your stand. If one looks at our personnel policies, I it simply states the statute; the state statute was further defined by the Attorney | General. This is most unclear. Our staff did in fact follow the letter of what the | Attorney General was saying correctly. However, if you will allow, I would like to ; see us ask again, because this aspect of our personnel policies, namely, military leave status and how we handle it needs definite further clarification. This may seem to you that we are just delaying, but I am looking not only at just your particular instance but what the future is going to hold. This is not something that we can delay until we begin to negotiate with the teachers. I would like us to ask the Attorney General for a re-clarification. I don't want you to think that you are getting the run-around, but I really think the issue that you raised, the policy needs clarification. I don't think the Board can clarify the issue without being in j violation of the law. Suppose that we say we agree with you and we pass a motion to pay you. That will make us in violation of law, because we are bound by the Attorney General's opinion. Do you understand what I mean? Mr. Evans - Yes.

Dr. Start - I don't really think you really want us to violate the law. really is a clarification of the policy so that everybody understands. in order?

What you want Is a motion

Mrs. Potts - I would suggest that we might hear from both parties before we get into a motion to deal with trying to solve the issues. Mr. Brown - These are two different cases and two different issues. We are going to have to deal with them in two different ways anyway. One issue has to do with one point, and this issue with another Attorney General's opinion altogether. Mrs. Potts - I want to be sure that he has had a chance to explain everything that he might want to explain, or any other Board member who wishes to make any more comments or inquire of staff before we take action.

Dr. Start - Is it your contention that when you are on a so-called renewing contract that you are in effect employed continuously? The Attorney General says in that opinion that you are not continuously employed until you work one day in the current school year; night? Mr. Evans - Yes, that is his opinion.

Dr. Start - I am inclined to believe that if we have continuing contracts, that that continues whether one works one day of the current year involved or not. In a sense, then, I am agreeing with your position, but this is in contradiction to what the Attorney General said.

Mr. Huff - I would like to quote the code that we are basing our conviction on; in Section 80, School Code "E" - "A Board shall have authority to enter into written contracts with teachers for the ensuing year prior to the beginning of such year, and if a teacher is not notified by April 10 that they are not expected back or if they do not by April 25 indicate that they are not returning, such teacher shall be considered as employed on a continuing contract basis on the same salary schedule used for other teachers in the school district for the ensuing fiscal year. Then such employment-and continuing contract shall be binding on the teacher and on the school district." There again, that is where the issue is. Dr. Start - That is the statute authorizing continuing contract. an issue here.

That is really not

Mr. Huff - That is the interpretation. Additional information, as you seek additional interpretations, Mr. Evans was docked 25 days; two of those days were nonteaching days; classes were not in session. Had he been allowed to use his 30 days of military leave, there would have only been three days in question; the 24, 25 and 26 would not have been included in the 30 days of leave, and that would have created additional questions.

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D Hearings cont'd Mr. Huff coni'd

We are also of the opinion that there needs to he a great deal of clarification on this. An Attorney General's opinion might he useful and might he helpful.

Dr. Start - I think it would he appropriate to ask Mr. Johnson ; would you feel that would he an appropriate action for the Board to take at this point or would you advise us otherwise? Mr. Johnson - In the Attorney General's opinion, the continuing contract principle was considered. The Attorney General said a reelected or new teacher who is on a contract to teach for the ensuing school year has no" right to a salary. He will only he entitled to his salary when he has entered upon his teaching duties. His employment has not begun, hut is only a future agreement to perform services. That principle was covered in the Attorney General's opinion. We are hound to follow the Attorney General's opinions. It seems to me that the main complaint of Mr. Evans is the correctness of the Attorney General's opinion, rather than what we have done. The only way that it could he changed would he to request a reconsideration of the opinion from the Attorney General.

Mr. Huff - We would wait for a decision of the Board on what they were going to do; otherwise, we have two other questions we would like to bring for consideration.

Mrs. Potts - Okay, proceed. Mr. Huff - If we are going to wait until an Attorney General's opinion offers some more clarification, the next thing that we would like to address to the Board is concerning accrued leave. Both of the teachers have been in the system a long period of time and had accrued 50 days or more of accrued leave. Reading in the negotiated agreement concerning the use of accrued leave, it is not restricted just to sick leave or personal business. It says "special obligations," and we were wondering if you do not see fit to honor the military leave, if they might not be allowed to use. their accrued leave rather than being docked.

Dr. Start - That would be appropriate to ask Dr. Smith. Dr. Smith - Dr. Start, this is a new question that was not * previously raised. These employees have followed a procedure even though this did not qualify under the terms of the negotiated agreement as a grievance per se. We did visit with them and worked the grievance as an appeal or complaint or concern lodged in connection with the interpretation of our policies. Actually this point was not raised in the conference that I conducted, the utilizing of accrued leave. I am not prepared to respond to that question without researching what our negotiated agreement and our personnel policies are. I will do that during the time that you are getting clarification on other questions.

Dr. Start - He is asking, can he use his accrued leave time to make up for the difference between what he is allowed in military pay and when he gets back.

Dr. Smith - Our personnel policies stipulate some things for which they cannot be used. I am not familiar with all of those conditions. I would rather have an opportunity to study those. Mr. Brown - They have the right to come back to you at another time raising this question which is not a part of this particular area.

Dr. Smith - I don't want to get hung up on the procedure that they follow in the appeal. Again, I would commend them; they have followed the appeal process. Although this did not qualify under the provision for a grievance as defined in our negotiated agreement, they have followed the procedure though, working with their building principal, and then working with the Director, the Assistant Superintendent, and the Superintendent prior to bringing it to the Board for its consideration. We will review the policy related to the accrued leave and respond to that, and it won't be necessary for them to come back through the procedure to raise these questions. Mr. Huff - Do we need to make an appointment?

Dr. Smith - No, we will proceed with the analysis and then contact you. Mrs. Williams - Mr. Huff, did you have more than one thing to say with relation to two other points? Mr. Huff - Yes, there was another point. While Mr. Evans was away a substitute was employed in his place. A third question would be concerning the latest Attorney General's opinion that says in effect that you cannot dock more than what it costs to pay the substitute. And so for 25 days, two of those were holidays, there was a substitute that was hired, and that was considerably less than what he was being docked each day. We would be seeking reimbursement for: the extra, the difference between the two.

MINUTES OF MEETING OF FEBRUARY 16, 197^ - CONTâ€™D Hearings contâ€™d Mr. Brown - Of course you understand, that we have not accepted that. going to appeal that particular decision.

We are probably

Mr. Huff - On one hand, an Attorney General's opinion is used to make one decision, and on the other hand another decision is used. It gets to be very confusing.

Mr. Brown - I can understand.

Getting sued every week is very confusing, too.

Dr. Start - On this last point, you cannot dock more than what the substitute is paid; is that what you said?

Mr. Huff - Right. Dr. Start - This is an issue across the State of Oklahoma; is it not? Mr. Huff - In another case; yes. but it is the same principle.

It doesn't deal specifically with military leave,

Dr. Start - All the districts in the State of Oklahoma; is that correct?

Mr. Huff - That is correct. Dr. Start - And isn't it true that this Attorney General's opinion that you quoted is a recent decision? Would it be fair to say that there has been no school district that has really had an opportunity to really evaluate the force of this opinion and react to it? Mr. Huff - The case that is currently pending, I understand that it is only Oklahoma City that is pressing the issue in the Court. I don't know what the other districts have done to clarify or determine it.

Dr. Start - What I am saying is that this issue has not been presented to this Board of Education for its review; isn't that correct? Mr. Huff - This case has not come up yet, so I guess the Board has not had a decision from the Judge.

Dr. Start - You and I both know that the issue has been filed in the District Court. This issue, the third issue has not come before this Board of Education or any Board of Education in the State of Oklahoma. Mr. Huff - I would agree. Denying Mr. Evans the 30 days of military leave was based on an Attorney General's opinion. And now with a second Attorney General's opinion which would at least give him a portion back of what was docked, it seems like on one hand they are using one and the other denying it. Mrs. Williams - Perhaps this is an offside, but I find it difficult to believe or rationalize that one entity of government would .penalize an employee for supporting our nation's defense. Perhaps this has come because I was a federal employee and I saw this done,^ I am talking about intent of the written law. I would be very favorable ifi vieV of the fact that this is a decision rendered in 1966, ten years ago. We need a better Attorney General's opinion. I am not very unbiased in this; I am trying to be legalistic.

Mrs. Potts - Are there any other questions that anyone wants to ask of either Mr. Evans or Mr. Huff? Okay.

Mr. Huff - The second issue deals with military leave. Ms. Murray, who is a counselor, went on her 30 days of military active duty after school had started. She was allowed to use her military leave, and upon returning she was told that two of her checks would be docked four days each because her military leave ran out before she completed her tour of duty. What we are seeking here___ , and again it is under this latest Attorney General's opinion, there was no substitute hired in her place. For eight days she was docked, and we request that the Board reimburse her for her full pay for those eight days.

Dr. Start - Now this is based on your third point; right? Mr. Huff - I would like for Ms. Murray to come forward now, and perhaps you may have some questions that you want to ask her. Ms. Murray - I would like to review my case briefly. On October 7 I received orders from the Oklahoma Air National Guard to report to the Academy of Military Science for active duty from the 12th of October to the 21st of November. At that time I went over these orders with my building principal and I also contacted the Director of Guidance and Counseling to let them know that I had received these orders. On that same day I went to the Personnel Office and talked with the Executive Director of Personnel and asked him about the proper procedures to follow for taking this leave.

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D

Hearings cont'd Ms. Murray cont'd

We discussed my departure date and we also discussed my return date, and he informed me that the only thing that was necessary was for me to have a copy of the leave orders on file. On the 10th of October I returned to his office and I presented to him a copy of my leave orders. After my return on December 1, I went to the school office to pick up my pay warrant and the secretary informed me that she did not have mine, that I would have to go to the Payroll Office to pick it up. I went to the Payroll Office; the Accountant told me that it had been docked because I had overdrawn my leave. At that ime I assured her that there had been a mistake made; that I had gone over the procedures with the Executive Director of Personnel. She informed me that she did not have a copy of my leave orders. I told her that I had also given him a copy of those orders. I went to the Personnel Office; I asked to see the Director who was out. I went to the Director of Personnel Services, explained the problem to him, he took out his personnel policies handbook, read the section on military leave and told me that I was entitled to the 30 days. I asked him to check my folder for the orders, and he said they were there. He told me that there had been a mistake and that'when the Executive Director returned he would see that it was straightened out. I returned to the Accountant and explained that the mistake had been taken care of and to listen for a reply from Personnel. She at that time told me that the Director had also made a mistake; that he did not count the days properly; that he should have counted Saturdays and Sundays. I asked her if she would call the Director and see if she could straighten it out. She refused, so I returned to. his office. I explained to him that there was still a problem and told him how she was counting the days. At that time he asked me to wait until the Executive Director returned. Since that time,I talked with the Advisory Committee at Moon Middle School, the Principal of Moon Middle School, the Chief Accountant in the Payroll Office, the Executive Director of Personnel, the Director of Personnel Services, both Assistant Superintendents, the Superintendent, and now I am here. I feel like I have been treated unjustly, and I feel that I am entitled to the eight days of pay. I feel like, number one, the way the policy is written in the handbook is very vague; it is ambiguous. It says 30 days. I feel that the average school employee who picks up the book and reads the 30 days would not normally count Saturdays and Sundays. The second reason that I feel like I am entitled is the Attorney General's opinion; there was not a substitute teacher or counselor hired during my absence. And according to his opinion I am entitled to full pay. My third question is,if there is a question, since I had 50 days of accumulated leave, why weren't eight of these days used in lieu of docking me the eight days? Dr. Start - Did you ask for it? Ms. Murray - No, I didn't. I have done research since I wrote the original grievance, studying specifics or things that could have been used in lieu of docking me the eight days. At the time I visited with the Superintendent, this matter did not come up, but I would appreciate it if I could get some concern or some study on that point.

Dr. Start - You are aware, as we are, of the Attorney General's interpretation of the number of days being calendar days? Ms. Murray - Or working days; right. This is a matter that should be cleared in the personnel policies handbook, so that if a person picks it up and it says that you . are entitled to 30 days, then specify whether you mean working days or calendar days. I don't think the average employee would consider it calendar days. Mr. Huff - This completes, our explanation of what our grievance is. I assume that it will be followed through with Dr. Smith as was discussed earlier.

Mrs. Potts - Does a member of the Board have questions to ask of Ms. Murray? Ms. Murray - Thank you very much for your time.

Dr. Start - I would like to suggest to Dr. Smith that the matter of the accrued days being utilized, if that is appropriate for the two individuals, at least if it is appropriate to pay them by subtracting some of the accrued days, that that be accomplished for some financial relief here. I would like to move that we ask the Attorney General to reconsider his opinion of 1966,.and if this opinion still holds, that it be clarified to meet the specific problem that was presented to this Board at this time. I further would like to move that we ask for a reconsideration of his opinion regarding the issue of paying the difference in salary between that paid the Individual teacher and the substitute teacher. Mr. Johnson - The Attorney General has a policy that he will not give;. an opinion on a matter that is in litigation. That is in litigation and I don't think he would give an opinion on it.

Dr. Start - It might not be, if our courts accept the proper responsibility and throw it out of court until we get a chance to resolve the issue through procedures.

R. #14-8 Motion to Request Attorney General's Opinior Clarification

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D ?. #48 Mr. Johnson lotion to Request not give an attorney General'e Dr. Start Opinion correct? Clarification 2ont 'd Mr. Johnson

- He has had a long standing policy that if it is in litigation, he will opinion on it as long as it is in litigation.

It is only in litigation at the moment that it was filed; isn't that

- No, it is still in litigation.

Drâ– Start - It is? Mr. Johnson - Yes.

Dr. Start - When is the hearing on that? Mr. Johnson - We have until March 10 to file an answer. After that, we file a pleading and it will probably be a matter of months before it finally comes to trial.

Dr. Start - Can we not file our intent to ask him to reconsider?

Mr. Johnson - We can ask him.

Dr. Start - I should like for this Board to document that we are concerned about this ruling and that we want the opportunity of resolving the issue outside of the courts. If the Attorney General won't consider it, at least we have evidence that we have indicated that we are aware of that opinion; we are aware of how this affects our system, and we are not a bit happy with it. Mr. Johnson - We can ask for the opinion, and then let him answer the way he wants to.

Dr. Start - Okay. My motion stands. Mrs. Williams - I second. Mr. Brown - How in the world can this Board resolve that particular opinion outside of court? We can't negotiate an agreement which didn't include that law. It seems to me that that is the only place it can be resolved during the legislature.

Dr. Start - I expect the court to throw out that ACT case. It doesn't belong in court. It belongs before this Board of Education. This Board of Education must be given the opportunity to resolve this issue through our normal procedures before it goes to court. I am hopeful that our Attorneys will show the court that it doesn't belong in court because the parties grieved haven't utilized all of the resources at their command to resolve the issue. I am hopeful that it will be thrown out of court, and then we can sit down and try to get this straightened out. If every problem in our society has to go to court, our democracy is finished. Mrs. Potts - Before I state this motion, would it be better for the questions to be separated? Having the two tied together might cause us to fail to get one considered because of unwillingness of the Attorney General to consider the other.

Mr. Johnson - We can make separate requests.

Dr. Start --That5was the intent of the motion; not to combine them but treat them as two separate issues. Mrs. Potts - The motion was made by Dr. Start and seconded by Mirs. Williams that we ask the Attorney General to reconsider the opinion of 1966 and clarify it. I would suggest that we vote first separating it into two different motions; one, on the 1966 opinion and clarifying it in view of our current situation. I would propose that we vote on this at this time if -there is no other discussion. Mr. Clerk, call the roll please.

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #49 Reconsideration of Attorney General's Opinion Regarding Pay When a Substitute is Used

Mrs. Potts - The second motion that Dr. Start posed__ , and I believe it would need a second. Can I assume, Mrs. Williams, that you seconded it?

Mrs. Williams - Yes.

Mrs. Potts - Motion that we get reconsideration of the opinion from the Attorney General recently rendered regarding substitute teacher pay being docked from the salary of a teacher; that this pay should go back to teachers who are taking leave and being replaced by a substitute. The motion was made and seconded. Is there any discussion of that? Mr. Clerk, call the roll please. On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mirs. Potts voted aye. Mrs. Potts declared that the motion carried.

MINUTES OF MEETINGOF FEBRUARY 16, 1976 - CONTâ€™D

Mr. Brown - There still is an issue that we need, to resolve, and that is whether or not we are going to count for pay purposes 30 days representing the calendar year or 30 days representing the actual days. That has not been covered in this particular reference back to the Attorney General. And it seems to me that we need to clarify.

Dr. Smith - Mr. Johnson, could you not include in your request for an opinion, the clarification also on military leave for the designation of calendar days versus working days? Mr. Johnson - Yes.

Dr. Smith - It would be related to the same topic and might well be incorporated into the same request, if that meets with the agreement of the Board. Dr. Start - In the meantime our position is that calendar days mean calendar days and not working days. Dr. Smith - Our personnel policies are patterned after the state statutes. almost duplicated or listed from the statutes.

It is

Dr. Start - These policies are identical to the policies of what; 100$, 99-9$ of the school districts in Oklahoma? This is not a problem unique to the Oklahoma City school district. These are policies that are also upheld by the 600 or so school districts in the State of Oklahoma. I resent very much the implication by all of this publicity that the policies of the Oklahoma City school district is all that bad, as demonstrated by a recent editorial on Thursday, February 12. I think that is close to slander. Ms. Murray - I am sorry if I gave you the impression that these school board policies were bad policies. That was not my intention.

Dr. Start - It wasn't spoken to you; I was referring to the editorial. Ms. Murray - I see.

Dr. Start - Incidentally the editorial is not signed, so I don't know who to direct my remarks specifically to.

Mrs. Potts - We will move on then in our agenda. Mrs. Williams - With such ambiguous laws, I have empathy for our staff in trying to administer it. They should be clearer. Mrs. Potts - Back to our hearings, I would remind everyone of the ground rules that pertain to hearings. One, that you should be a resident of the school district or an employee. Three minutes each are provided to speak and you can inherit three minutes from someone else who has signed for time. We would ask you to refrain from personnel complaints, and rather pursue them through the administrative process, and if you are not satisfied in doing so, it can be brought to the Board and we will deal with them in an executive session. I will read through these names and if you want to speak to other than school consolidation, if you would let me know we would go ahead and give tliese people a chance before we launch on the other.

Mrs. Potts proceeded by calling the names of those persons who had registered to address the Board. No one indicated a desire to speak on any other subject than consolidation of schools. The following persons spoke on the subject regarding various aspects of consolidation of schools:

(1) Gwen Dukes - Patron (2) Judy Warwick - Patron (3) Dawn Wright - Patron (4) Lynn Smith - Patron (5) Jeanette Wheeler - Patron (6) Harold Henderson - Patron (7) Mary Lu Atkinson - Patron (8) - Marilyn E. Permon - Patron (9) Ouida Pierson - Chairperson, Concerned Citizens and Parents (10) Don Hickey - Patron (11) Loy Lackey - Patron (12) Benjamin DuBose - Patron (13) Virginia Gibson - Representative, Citizens for Neighborhood Schools

MINUTES OF PREVIOUS MEETING It was moved by Dr. Start and seconded, by Mr. Brown to approve the Minutes of February 9> 1976, as presented. On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #50 Minutes Approved

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT’D

LEGAL REPORT Attorney's Report

Mr. Johnson reported, as follows: (1)

On Tuesday we received a copy of Judge Bohanon’s decision in the Fabian case.

(2)

On Tuesday there was filed the case involving the payment of differences between the substitute teacher's salary and the salary of the absent teacher..

(3)

On Wednesday we filed a Motion to Stay in the ACT negotiations recognition case.

(4)

And on Thursday we filed in the Truitt case a demur and a motion with briefs. Those motions are to be set down especially for a hearing and that hearing date has not been set.

Dr. Start - On the Fabian case, what is our principal reason for appealing that? Mr. Johnson - I feel that it is contrary to some recent court decisions which have been rendered since the case was filed in 1973 * We have two United States Supreme Court decisions and two decisions from the Tenth Circuit Court of Appeals which are inconsistent with what the District Court held in the Fabian case.

Dr. Start - Can we use as our defense that the problem was never brought to the Board of Education for an opportunity to deal with that issue? It should have never been in court in the first place? Mr. Johnson - That did develop during the hearings in the case. The Board changed its policy when the federal law was changed in 1973 by an amendment to Title VII of the Civil Rights Act of 196k which prohibited discrimination on account of sex. In 1973 the law was amended.to bring in public agencies. After the date of the amendment the Equal Employment Opportunity Commission set out guidelines which stated that maternity leave policies such as ours were taboo. The Board proceeded immediately to conform to those policies. That was reported to the court during the hearings in the Fabian case.

Dr. Start - Is that the reason why he dismissed the case the first time around? Mr. Johnson - Not specifically. It probably was one of the underlying reasons, but the Judge said that it wasn't properly a class action. He also gave other legal ■ reasons when he dismissed in our favor.

Dr. Start - Have we voted to appeal that, the Fabian case? Mr. Johnson - No, this is your first meeting since the decision was given. tr Consideration it Next Meeting >f the Board. In re Fabian case

Dr. Start - I move that we appeal it. Mr. Brown - Second.

Mrs. Potts - The motion has been made and seconded that we file an appeal on the Fabian case. Is there any discussion of this motion?

Mr. English -" *I ’Vould like to make a substitute motion. I move that the Board accept the judgment of the Federal District Court in the Fabian case and seek to pay the Judgment with a special ad valorem levy. Mrs. Williams - I second.

Mrs. Potts - We have a substitute motion that we accept the judgment of the court and request that the judgment be paid by an ad valorem tax levy over a three-year period.

Dr. Start - We have talked about this and there is no doubt that the policy of the Board of Education was wrong. To require arbitrarily that a pregnant woman cease teaching three months before her birth of a child and then not allow her to return until three months after the birth of the child, in other words six months off, is an arbitrary kind of decision that was at one time made by somebody, not us. When the circumstances did arise, it would have seemed to me appropriate that we try to solve our problems through the methods available to us. I believe I am correct that the teachers did not come to the Board to seek relief from this maternity case policy, ask for relief before they went to the court. For that reason, I don't think it belongs in court in the first place. Had the Board absolutely refused to modify that maternity leave policy after the policy was brought to its attention by the teachers, then they should have their day in court. Mr. English - If I can fill you in a little bit on the background maybe on this case. On September 1972, Judith Fabian requested a leave. As I understand in talking with some of the staff here, at least the administrative part of an appeal went as far as Assistant Superintendent at that time. As to whether Dr. Lillard was talked with at that time, there is some question. Her husband was doing the talking, as I

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D

Mr. English cont1 d

understand, it, and he was informed that there would not he any recommendation of a change of policy in the school year; that it was better to change it at the end of the year, and that we were aware that there was a change coming; that changes were occurring across the country in the way they viewed maternity leave policies. As you will notice in the lawsuit there, it mentions that the administrative procedures, administrative appeals had been exhausted, according to what they said in the lawsuit. On October 25, the EEOC complaint was filed; that was October 25, 1972. On November 16, 1972 the Board adopted a motion that I offered asking for a study of all of the legal, financial and other implications of our present maternity leave policy and possibilities of changing that. Two months later, January 18, 1973; I offered a revised policy; not being satisfied with the movement of the study at that time. As I recall, I don't think we had any results from that study yet and I felt like two months was sufficient time for us to study something that involved human rights like this did. That was rejected incidentally. On March 16 this lawsuit was filed; on March 16, 1973â€˘ On May 7; 1973 the Board adopted the revised policy which had at that time been proposed by the administration and came up through the ranks. And when we adopted that policy we put it into effect July 1, 1973; again, at the end of the school year. I might read to you a little bit about what is___ .

Dr. Start - Do you remember what the substance of that motion was that you made on January 18 that was rejected. I would like to hear it. Mr. English - I have copies of it here. It says employees shall be granted a maternity leave upon receipt of a written request from the employee accompanied by a statement from the employee's physician, including the anticipated delivery date. The maternity leave shall be for the remainder of the semester and they could renew it for another semester if they wanted to. Employees on maternity leave shall be replaced on a temporary basis and shall be reinstated to their former positions upon return from leave. As you know, the policy that we had there did not guarantee a job, as the court also find out and also told us about. But when we finally got around to changing the policy on May 7; 1973; Dr. Lillard at that time said that "your administration is recommending this to the Oklahoma City Board of Education recognizing that it is a very controversial issue, but we know what the EEOC guidelines are. We are aware of what other school systems are doing and our present policy is out of step. Regardless of what our personal opinions are, our present policy is out of step with what most school districts in the United States are doing. I think my obligation is to recommend to the Board what I think is more nearly consistent with the guidelines or with cases of other courts and what is best for the employees of the school system, not necessarily my personal opinion." At that time, as I recall, there had been a number of lawsuits decided and gone through the appeals court level already on maternity leave, and that this is part of what had prompted my request for a study of the legal aspects in addition to the other aspects of the problem, is that we were out of step and it was very clear that we were out of step. The courts all across the country were ruling against maternity leave policies like we had, and that is the very reason other school districts across the nations, as Dr. Lillard indicated there, had already changed their policies. And we were far behind in doing this. I would like to remind you, too, that what we have here are these people who have been awarded damages in this case__ , remember that the Judge has deducted anything they earned during this period; he has deducted this from the amount that they would receive. This is salary that they did not get that they should have gotten had we not had that policy. They were actually damaged to this amount. I don't believe the Judge__ ; I know the Judge has not awarded any sort of damages because , for the fact that they were harmed, he hasn't awarded anything for that. He has awarded them actually what they would have been due had they been teachers of this school district. And of course, as he points out in the judgment, that some of the teachers couldn't come back to jobs; they were denied jobs. Let me say that if we defend what we know to be a wrong policy, you say that it is a wrong policy, I believe really nobody on this Board would go back to this policy today, no way; it is not human at all. It is not treating teachers with proper respect. It is archaic. You cant .wait;until a court rules and then say, okay, in the future we don't have to pay anybody for what we did in the past that was wrong, but everybody in the future that is harmed, we will have to pay for. Mr. Brown - In an adversary structure, they are contending for a particular financial judgment. We are stewards of a financial structure, and we are involved in an adversary relationship. We didn't get into it but we are in it. I can't see where we would be properly exercising financial responsibility in terms of our stewardship over the monies of this school district, if we did not go ahead and appeal this case as far as it could go. For us to award $300,000 without carrying our position as far as we can is a mistake.

Mr. English - The poor stewards of the money were those people who kept in practice and in effect a policy which was in violation of the human rights and the civil rights, and that is what it is filed under, the civil rights law; in violation of the civil rights of these people. Now I remember that you have mentioned before about carrying on appeals, that at times it is necessary to end an appeal; what about the morale in the system? What is the morale in the system when we know, I really believe that you

For Consideration a,t Next Meeting of the Board In re Fabian Case - cont'd

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT’D

'or Consideration Mr. English cont’d .t Next Meeting of he Board - In re know that the old policy was wrong, and yet we are going to defend that policy in federal court; we are going to carry it forward. 'abian Case ont 'd Mr. Brown - We are not defending the policy; we are defending the financial judgment against our school district. There is a difference.

Dr. Start - Are you saying the Board had warning and opportunity before the suit was filed to change this policy? Mr. English - When you file an EEOC complaint, and that was what was filed on October 25, 1972__ ; now you know we have been through this EEOC thing a little bit, enough to know that finally if you cannot resolve it in a friendly manner, then the complainant has the opportunity to go to federal court to resolve the issue. That should have been noticed right there.

Dr. Start - Is that what you are saying? Mr. English - Right. The Board at that time was told the policy was wrong; that was the complaint; all right, the policy was in error. Dr. Start - Some six months before the suit was filed? And you don't think that we ought to appeal this because the Board at that time was delinquent in taking action that they should have taken?

Mr. English - I don't think that we 'should appeal it because of the Board that was irresponsible at that time, in my opinion. Mrs. Potts - Dr. Smith, do you have any comments that you want to make? I believe Paul English was the only member on the Board at this time. You were serving as Assistant Superintendent at that time?

Dr. Smith - Yes. I am hesitant in getting caught in the trap of being in the middle of a debate involving members of the Board, but I do feel a professional obligation to make a statement now that you asked. We should not be trying a case in public, and certainly nothing that I would say would indicate that we are trying to try the case. We cannot justify our actions necessarily saying that is what others are doing, but I would remind us all that the policy at the time was basically the same as what was practiced nationwide. The court that made this ruling had made a different ruling at an earlier date and did have a change in opinion in the same matter in the same case by ruling in one way and later reversing that opinion. The new rulings to which Mr.. Johnson referred, that have been handed down by the Supreme Courts, may have a bearing on the case. We do not concur with the mathematical calculations as submitted by the plaintiffs. With $268,000 or more at stake of the taxpayers dollars plus the interest, my recommendation is that you should consider appealing the case. If another court or a higher court would concur, then fine. Responding to a statement that Dr. Start made about the appeal process, the husband of the employee did visit with a staff member at that time that had a responsibility in the Personnel Office or for the Personnel Office, and the husband of the employee was advised of the practice, and was advised of the considering of the alterations. Dr. Start - •It'^Ts appropriate that Mr. Johnson tell us what recent decisions there are that would affect our appeal. Why do we think that we have evidence now that the court will be reversed? Mr. Johnson - They are jurisdictional questions. There is a Missouri case that went to the United States Supreme Court in 1973- After that a New York case went to the United States Supreme Court against state officials. The Supreme Court held that the 11th Amendment to the Constitution withheld jurisdiction from federal courts to give a money judgment against a state or a state official.’ In the New York case the lower courts had awarded back pay. In the Missouri case, the Supreme Court held that if they wanted damages they should go to the state court. In a Tenth Circuit Court of Appeals decision, the court held that a school district is an agency of the state. It is carrying on a state function; it has that immunity as the state itself. Another decision by the Tenth Circuit Court of Appeals on a school district in Wyoming, which held that under the record the question arose as to an 11th Amendment immunity or lack of jurisdiction in federal courts, was sent back to the District Court to determine what type of district this Wyoming district was under Wyoming law. A fifth case in 1973 was that the Tulsa federal court held that a judgment for back pay could not be awarded against the Tulsa School District. Mrs. Potts - Thank you, Mr. Johnson.

Mr. English - Mr. Johnson, on these cases here, from the 1973 Tulsa case and these other cases that you cited here, did you offer these cases, cite these cases to Judge Bohanon?

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D

Mr. Johnson - No, when we briefed, the case in 1973> these cases had not been decided, and there were no other briefs filed. We were not given any opportunity or the court didn’t call for briefs. It had already been briefed, and they had not been called to his attention.

Mr. English - You couldn't have requested the court for permission to file additional briefs? Mr. Johnson - I called his attention to these cases in a brief that we filed against the allowance of the attorney's fee, and we used the same cases that I am informing you about now. The same cases that I am speaking of were also cited to him on the attorney's fee in the school integration case. Mrs. Potts - Is there any other discussion of the substitute motion?

Mrs. Williams - Mr. Johnson, how expensive is the appeal procedure? Mr. Johnson - It is really impossible to say; maybe less than $500. Mrs. Williams - One begins to wonder, because we have inherited a financial dilemma and the erosion of the public schools in Oklahoma City have created an even greater financial dilemma. Yet one is faced with wondering what would happen if we would say nobody wants the schools anyway except what they can get out of them, and somewhere we lose the children. This situation has a lot of ramifications, and that is why I seconded the substitute motion. In the motion I believe it called for an ad valorem levy, and this would put the responsibility where?

Mr. English - It would not take the money from our General

Fund budget.

Mrs. Williams - It wouldn't take the money from the General Fund for the operation of the schools. We need to do some long hard thinking, because even though we inherited the whirlwind, we have it, and the citizens of Oklahoma City need to come to our rescue.

Mr. Brown - That doesn't mean that we are going to create any more money; that means that we are going to go into our Sinking Fund and take the money from there. That is still $300,000 of taxpayers money for which we have some responsibility. We have the responsibility to push that as far as we can before we pay it out. Mr. Engli sh - Harry, could you explain or clarify about where the money comes from to pay this under the special ad valorem levy that we are talking about?

Mr. Johnson - Normally a judgment against the school district is paid by a special levy, a Sinking Fund levy. A Sinking Fund levy. is made for one-third of the judgment each year for a period of three years, and is in addition to your current, your General Fund levy and your Building Fund levy. The court's decision didn't say specifically how it would be paid. I do think that it could be construed as permitting it to be done in the form of a Sinking Fund levy.

Mr. English - This would not take any money away from the general operation of the school system that we have going now? Mr. Johnson - .It',W©uld not affect your operating expenses.

Mr. English - It would actually raise an additional $268,000 in effect, over a threeyear period.

Mr. Johnson - Yes, with 10$ interest. Mr. Brown - You mean that you vote another levy?

Mr. English - No, there is no

vote on this.

It is automatic.

Mr. Brown - Somebody is still going to have to pay for it; right? to come out of somebody's pocket?

It is going to have

Mr. English - Right; just as it should have come out of our general operations budget back when these teachers were there and they would have been in the classroom had it not been for the policy.

Mr. Brown - Did we have teachers in the classroom that we paid to replace these teachers ? o

Mr. English - Right. Mr. Brown - So the money was paid out for teachers and the instruction was given; right?

• [

LmmJ

Mr. English - Right, but it was paid out to the wrong people. We should have not hired extra teachers there for those six months actually covered by this. These teachers should have been in the classroom teaching.

For Consideration at Next Meeting of the Board - . In re Fabian Case - cont'd

80 MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D

ror Consideration it Next Meeting jf the Board. [n re Fabian Case - cont'd.

Mr. Brown - That is eventually what the Supreme Court will tell us. Mr. Johnson - We have found, several discrepancies in the amounts awarded to the individual teachers and what we think the evidence showed and what our record showed. Additionally, we think that the attorney's fee awarded was unreasonable. Mr. English - On that attorney's fee, you say that it was unreasonable. questioning the number of hours that were involved?

Are we

t Mr. Johnson - We are at their mercy. They can say they put in 1100, 2000, or 5000; there is no way we could disprove that, but it is on the rate that is unreasonable. The court allowed over $50 an hour for what was claimed. We have evidence that for about $30 an hour is more reasonable.

Mr. English - Our own attorney, Larry French, didn't he testify that he felt like somewhere between $35 "to $45 would be a reasonable amount? Isn't that what the judgment says? I think Gene Matthews testified a little bit higher, like $79.?000?

Mr. Johnson - Their testimony was higher than what our witness said.

That is correct.

Mr. English - Well, even our own testimony there would run it up. I am not anxious to pay out $60,000, really, to this attorney, but they won. On the interest now, say we appeal, how long is the appeal going to take on this case?

Mr. Johnson - We might get it in seven or eight months. Mr. English - Seven or eight months; you are talking about to the Tenth Circuit?

Mr. Johnson - Yes. Mr. English - If we want to go that way, the Supreme Court is going to tell us what we finally do in this case. If we are talking about the Supreme Court, my impression is that the Supreme Court appeals can take a considerable amount of time.

Mr. Johnson - That is correct. I didn't understand Mr. Brown to say the appeal to the Supreme Court. If you lost in the Tenth Circuit and then appealed to the Supreme Cour% about a year or a year and a half. Mr. English - And your interest is running all that time?

Mr. Johnson - Yes. Mr. English - The attorney getting that interest, too, on that $60,000? Mr. Johnson - Yes.

Legal rates are 10$.

Mr. English - And that is our money we are talking about; we are responsible for this decision. That old Board was responsible for that decision on the policy; we are responsible with this decision as to whether we want to gain that 10$ interest every year that it goes on in appeal. Mr. Brown - We^would still be able to pay it out of that money that is not going to come out of'anybody's pocket that you keep talking about. Mr. Johnson - We do have until March 10 (30 days) to decide. L #51 iotion to Table 'ailed.

Mr. English - In view of that, and in fact, I want to really check some more. I did some checking, obviously, today of some of my files, but I would like to check back on some of my history on this thing back in 1972 and see just what the case was here on the court decisions back in those days; the EEOC guidelines in those days; what other school districts were doing in those days, and get a little bit more factual information here. Mr. Brown - Are you withdrawing your substitute motion? Mr. English - No, I would like to table.

I would table the whole thing.

Mrs. Potts - - We have a substitute motion before the Board. Mr. English - I would move to table the entire discussion. Mrs. Potts - The motion has been made'to table.

Do I hear a second?

Mrs. Williams - Second. Mrs. Potts - Motion to table by Mr. English and seconded by Mrs. Williams. call the roll please.

Mr. Clerk,

On roll call, Mr. Brown voted nay; Mrs. Hill voted nay; and Dr. Start voted nay. Mr. English voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion failed for lack of a majority.

.........MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONTâ€™D................ Mrs. Potts - We are Back to the substitute motion.

Dr. Start - Why don't we just keep this on the agenda for next week under Old Business.

Mr. Brown - Which is our policy anyway, isn't it? Mrs. Potts - Unless there is an emergency, we can consider both of these motions under Unfinished Business.

SUPERINTENDENT'S REPORT

It was moved by Mrs. Williams and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated:

At Board Expense

R #52 * Professional Trips Approved

(a) Jeanee Hamilton, Association for Supervision and Curriculum Development, Miami Beach, Florida, March 15-18, 1976.

At No Expense to the Board (a)

Janis Mitchell, Nedella Foster, and Nelda Tebow, Association for Supervision and Curriculum Development, Miami Beach, Florida, March 15-18, 1976.

(b)

Don Noll, Planning Meeting on Inderdisciplinary Creative Writing TV Series, Honesdale, Pennsylvania, February 22-25, 1976. Expenses to be paid by the Oklahoma State Department of Corrections.

(c)

Wallace Smith, American Association of Colleges of Teacher Education, Chicago, Illinois, February 2i+-27, 1976. Expenses to be paid by the University of Oklahoma.

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Recommended Consideration of the Calendar for the School Year 1976-77 Mr. Brown - Dr. Smith, have you also conferred with representatives of AFT (regarding the School Calendar), since as yet we have not resolved who is to represent the teachers?

For Consideration at Next Meeting of the Board

Dr. Smith - No.

Mr. Brown - It would seem that they would be due consideration. Dr. Smith - This is an update or revision of the current year's calendar basically, with the in-service days added for September 17 and February 21. ___ !

Mr. Brown - I would like to hold the voting on the matter until next week to give you an opportunity to confer with AFT. Mrs. Potts - Why don't we have a motion for approval of this and then we will docket it for next week. Mr. Brown - I move the adoption of the 1976-77 calendar.

Dr. Start - Second. Mrs. Potts - The motion was made by Mr. Brown and seconded by Dr. Start to approve the recommended calendar for the year 1976-77 * This would be part of the agenda under Unfinished Business next week. A motion was made by Dr. Start and seconded by Mr. Brown that the President of the Board and the Superintendent be authorized to submit requests and execute the required documents on behalf of the school district for applications for continuation of Federal Grants and Proposals under the following Federal legislation:

Elementary and Secondary Education Act Title Title Title Title Title Title

I II II.I III 111-306 IV-B

Title VI Title VII

Compensatory Education Library Resources Guidance and Counseling (Testing) Innovative and Exemplary (Metro) Innovative and Exemplary (Reading--Henry) Materials and Equipment Handicapped Children Bilingual

R #53 * Authorization to Submit Requests and Execute Required Documents

MINUTES OF MEETING OF FEBRUARY 16, 1976 - CONT'D h #53 National Defense Education Act authorization to Title III Materials and Equipment Submit Requests .nd Execute Required Documents Emergency School Assistance Act â€˘ cont'd Title IV IndiSn Education Title VII Desegregation Assistance

General Education Provision Act Title IV

National Institute of Education

Career Education Program Act

Professional Education Act

Teacher Corps Public Broadcasting Service Act

On roll call, Mr- Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. [information to the Board

Dr. Smith - I would like to read a letter that was received from the La Quinta Motor Inn in El Paso, Texas, dated January 29. It indicated - "Sorry to be so late in writing, but due to the flu I was out of pbcket for a. while. I would like to take this opportunity to tell you the pleasure it was to have your fine group of students at our motel during the Sun Carnival, 1975- We deal a lot with school groups and I must say that this by far was the nicest group that we have had. Their conduct and moral character was greatly appreciated by all of the employees here. Not a complaint was made by any other guest who was staying here at the same time, and that is most unusual. We hope your group had a nice stay in El Paso, and we certainly look forward to again having the pleasure of accommodating any of your schools." The school that they are referring to was the band students from U. S. Grant; attended back in December. As you recall, the rewards that they received there. This was directed to Mr. English as President of the Board, and it was thought to be appropriate to read for the record and give the proper recognition to this group of young people. I have provided members of the Board with copies of all of the correspondence that we have received in connection with the criteria concerns or issues related to school consolidation.

Our plans are to submit to the Board of Education, on or before Monday, March 1, for your consideration a proposed affirmative action plan for our school system. ENCUMBRANCES AND PURCHASING

R.#5^ ipproval of Encumbrances and Purchasing Items B-L thru B~5

A motion was made by Dr. Start and seconded by Mr. Brown to approve payment of encumbrances for-January 23-February 11, 1976, and purchasing items B-l through B-5: Purchasing

Purchase of Lumber Purchase of Lumber (plywood) for use by the Maintenance Department from Frank Paxton Lumber Company which submitted the low quotation in the amount of $1,955.00 to be charged to Account BL 5620.05.

Purchase of Audio-visual Supplies Purchase of audio-visual supplies (video tape) for use at the Broadcasting Center and Special Education Inservice from Electronic Systems Unlimited which submitted the Low quotations. These purchases in the amount of $502.50 are to be charged to the.following Accounts: *CPB-2U0.0L G 21+0.01

Total

180.00 322.50

502.50

*This purchase has been approved on our Corporation of Public Broadcasting Grant. 3â€˘

Purchase of Boiler Replacement Parts Purchase of Kewanee boiler replacement parts (manhole rings and assemblies) from Federal Corporation (local distributor for this brand of equipment) for use by the Maintenance Department. This purchase in the amount of $683* *11 is to be charged to Account BL 5620.05-

MINUTES OF MEETING OF FEBRUARY 16,1^(6 - CONT' D

Purchase of Pump Supplies -

Purchase of pump supplies (shaft sleeves and pump packing) for use By the Maintenance Department from Federal Corporation which submitted the low quotation in the amount of $531-65 to be charged to Account BL 5620.05-

Purchase of Teaching Aids Purchase of teaching aids "Your Future is Now Broadcasting Center, for Adult Education from (quotations and materials available only from distributor). This purchase in the amount of Account G 1121.02.

R. #54 Approval of Encumbrances and Purchasing Items B-l thru B-5 cont'd

Guides" for use with Channel 25, Great Plains National ITV Library the designated publisher and/or $1,440.00 is to be charged to

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

UNFINISHED BUSINESS Dr. Start

I still want to stop the use of tuxedos at all of our school functions.

Dr. Smith - The Coordinator of the Activities Directors is to work on that problem.

Inquiry Dr. Start

Dr. Start Paul, you said that is not a big expense. How many boys do we have on the junior and senior level, one out of four, who would go, at $20 a tuxedo? Mr. English - Armond, my concern was on dress codes that ban certain wearing apparel, and you are waving all sorts of flags. I think you would probably have a very serious constitutional question if you start prohibiting people from wearing tuxedos. Now I would go along with the thing that would say we could not require that a student wear a tuxedo to a function. I would buy that, but the other of putting a complete ban on them sort of

Dr. Start - I wouldn't go that dictatorial, but the problem the student faces is peer pressure, The problem that the Activities Director faces is pressure from the students. The problem the parents face is their own children. All of these forces work toward a tremendous expense for a one night stand. Somewhere along the line I would like to tell our people that that is not the kind of school district that we have; that we want all of our young people to participate, even those who can't afford to rent a tuxedo, Now how do I say that without being dictatorial? I am open to your advice. Mr. English - I think we agree on the objective; it is how to accomplish that objective is probably where we are having a little problem.

Mrs. Potts - The Student Communications Committee will be discussing this; is that right?

Dr. Smith - I am sure the Activities Directors will take input from students and patrons as well.

Dr. Start - â€˜What'about the gym floors, too? Dr. Smith - We will look at all items which you mentioned; the several things that related to activities, using of the gymnasium for uses other than basketball, and other.

Mr. English - I'll bet we have got some coaches who could give a better answer than the Activities Directors, really. They know more about the gym floor positively. Dr. Start - They also have vested interest. Comments Mrs. Williams - Madam President, back to consolidations of schools. We have in Mrs. Williams Oklahoma City, Urban Renewal, downtown revitalization and so many things going; whereas, even the three-year projections may not give us exactly what we need to know as we consider the consolidations of schools. Back to the almighty dollar and for the few people who are left here, it isn't that we wish to put a dollar and cents label on certain values that cannot be categorized or placed on the dollar and cents label, but also we know that we must have long-range planning. We know that we are faced with reduced budgets, etc., and we have been criticized because we didn't close schools last year, and this and that and the other, and you please everybody, you please nobody. We are stewards of the people's money, all money. And greater still we.have the responsibility of providing schools for young people. Therefore, I talked with someone in City Planning and in Urban Renewal. I feel that before we can intelligently address ourselves to consolidations of schools, we should have up-to-date knowledge from City Planning and from Urban Renewal. We took our sister-in-law, who had been reared in Oklahoma City, to the point where their family had lived, and she didn't know where she was because she was in a weed patch. In order that we will know where our children will be five years from now, I made these calls just for my own

MINUTES OF MEETING OF FEBRUARY 16,

tomments trs. Williams ;ont 'd

- CONT’D

Mrs. Williams cont’d. edification, and. from the Urban Renewal Authority was issued, an invitation for a briefing for this Board, of Education and anybody else that is interested in the great plans for Oklahoma City. . They tell me that the briefing will take only one hour. Mr. Brown - Without really addressing what you are saying, but feeling like something needs to be said, our staff is a highly professional staff made up of extremely competent people. It appears to me that there is an assumption that our staff somehow will not ask these kinds of questions.

Mrs. Williams - No, Dene, but communications___ .

Mr. Brown - Not your assumption, but running through a lot of the things that I have heard tonight, there is the assumption that somehow the administration is not going to ask these questions. I think that we have got teachers involved, we have got staffs involved; we have got resources involved; we have got children involved; we have got all kinds of things. These are questions that we are asking and trying to meet. Everybody, when you close a school, has pain. Nobody wins in some ways. And yet we know that we have to do some of these things. Our staff is going to come to us professionally with the best kinds of recommendations and the best kinds of information available before they make these recommendations, as they push this criteria, if we adopt it, up against the particular schools which have not yet been identified which are in question. Mrs. Williams - I, too, feel this. But could there be a possibility of their being some things on a drawing board downtown that have not been communicated to our staff, our overburdened staff in many ways? We do have experts, but would we not be derelict in our duty if we did not explore some things? Maybe the staff needs the pitch. Mr. Brown - I am not sure that I am professionally competent on one hour's briefing to get those kinds of Implications.

Mrs. Williams - A thought in passing. Dr. Start - Your point is very well taken, Freddye. I saw the briefing of both the Urban Renewal and the downtown redevelopment which took about an hour. And as soon as it was finished, I asked, where are the schools in this plan that are going to serve the residential communities that you have identified? There was silence, absolute silence. I said, don't you feel that if you expect to attract people to live in central city residential areas, that you will need to plan for schools? Yes, was the answer. I don’t know if we have any of our staff involved at all in Urban Renewal, downtown redevelopment or not. I had thought that this would come about, and I think it has; hasn't it?

Dr. Smith - Dr. Start, some six or eight months ago I did confer with them. We did have copies of their plans. Our plans are not the most current at this time, but certainly we will secure those. Those can be used as indicators, and certainly would want to be considered. Had we followed the proposal some five or six years ago, we would probably have a half of a dozen buildings in the areas where there are no students at the present time. At that time the plans were to have residents within the areas with a need for the schools and things of this nature. Certainly it is important for us to be aware~’of what the plans are aid. take that into consideration. Dr. Start - The pains that we are experiencing with urban consolidation are the same pains that the rural school systems faced ten years ago with rural consolidation of schools. Those of us who live in the urban society must realistically appreciate the fact that urban society has changed a great deal in the last ten years, and as much as we decry it, the neighborhood school system in urban society is lost. We here in Oklahoma City feel that we must have neighborhood schools. I have had four children and I enjoy neighborhood schools, but the reality of the situation is that we must face consolidation and we must face the fact that the neighborhood school is no longer a part of urban society. Mrs. Rotts - I would like to add that our real hope and our real intention out of these hearings is that if anybody has knowledge of better ways to assess population growth development than we have available to us as a school system or suggestions of additions to the criteria, we want them.

Mrs. Williams - I would like to compliment the staff on furnishing us all of these letters, etc. I noticed in some that there are some alternatives that would bear discussing.

NEW BUSINESS None.

MINUTES OF MEETINGOF FEBRUARY 16,1976 - CONT'D

Dr. Start - I would like to commend the staff that assisted us last Saturday in our workshop. We certainly appreciate the efforts of Ron Schnee and Annetta McCoy in sitting with this Board of Education from 8:30 until 5:30.

Comment Dr. Start

Mrs. Potts - It was very helpful. The Board studied organizational development. Our administrative staff will be exposed to and experiencing in the months ahead the same process. So we had a version that was condensed but very very helpful.

Mr. Brown - Are we going to complete the Superintendent's evaluation this evening? Mrs. Potts - We had tentatively scheduled completion of the Superintendent's evaluation tonight. What is the pleasure of the Board, to convene in executive session for that purpose or postpone it? Mr. English - I move that we adjourn to executive session. Mr. Brown - Second.

Mrs. Potts - The motion has been made by Mr. English and seconded by Mr. Brown that the Board adjourn to executive session. Is there any discussion? Mr. Clerk, will you call the roll?

R. #55 Board Adjourned to Executive Session 9:^5 p.m.

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

The Board then moved to the Board Conference Room to reconvene in executive session. The executive session having been completed at 11:23 p.m., it was moved by Mr. English and seconded by Mr. Brown that the Board end its executive session.

Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Motion carried.

R. #56 End of Executive Session

ADJOURNMENT It was then moved by Mr. Brown and seconded by Dr. Start that the meeting be adjourned. R. #57 Adjournment Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Motion carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Clerk

Approved the 23rd day of February, 1976.

MINUTES OF MEETING OF FEBRUARY 23z 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISRTICT NUMBER 89 OF OKLAHOMA. COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, FEBRUARY 23, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in the Clerk's office.) The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS Mrs. Potts - We assume that most persons who have signed will wish to speak regarding school consolidation. In order to speak, you should be a resident or employee of the school district. We allot three minutes per person and you can inherit three minutes from someone else who has signed up. Are any here who are here to speak on subjects other than consolidation? If not, we will proceed.

MINUTES OF PREVIOUS MEETING

It was moved by Dr. Start and seconded by Mr. Donwerth to approve the Minutes of February 16, 197^, as presented. On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #58 Minutes Approved

LEGAL REPORT Mr. Johnson reported as follows:

The Motion to Stay in the ACT Negotiations Recognition case is set for hearing this coming Friday. You have until Wednesday, March 3, 1976, to file an appeal.

Attorney's Report

SUPERINTENDENT' S... REPORT Dr. Smith - I have Just returned from the American Association of School Administrators Conference in Atlantic City. There appears to be more emphasis, more interest, more concern exhibited toward public education, public schools in general today, than in any time that I can recall in the past few years. I am convinced after attending this conference that our problems, even though they are great, are not nearly as serious as problems in other parts of the nation. Two of the sessions which I attended dealt with the very issue that many of you are here for this evening, the decline in pupil population in the public schools or pupil population. Others are those problems related to the consolidation of schools, attendance areas, such as we are facing in Oklahoma City. This is a nationwide problem. Topeka, Kansas has declined from 25,000 to less than 20,000 pupils in a four-year period of time. They have closed four schools and have plans of closing some 1U schools in a five-year period of time. Dayton, Ohio lost 10,000 pupils in five years. They have closed seven elementary schools and one high school during this period of time. Others have the same concerns and the same kinds of problems that we are.facing in Oklahoma City. The birth rate, nationwide, is projected to remain somewhat stable; certainly, no indication that it is going to increase prior to 1986. Many school districts are facing the same issues and working on the same kinds of problems that we are in Oklahoma City. UNFINISHED BUSINESS

Motion made by Mr. Brown and seconded by Dr. Start at the meeting of February 16, 197& for consideration at the meeting of February 23, 1976, consideration of the calendar for the school year 1978-77â€˘

Mrs. Potts - Is there any discussion?

R. #59 Calendar for School Year 1978-77 Approved

MINUTES OF MEETING OF FEBRUARY 23, 1976 ~ CONT’D R. #59 Calendar for School Year 1976-77 Approved - cont'd

Dr. Start - I would like to ask Dr. Smith to comment on the information received subsequent to the last meeting about the teacher professional days. Dr. Smith - The calendar proposed includes 176 days for classes to be in session during 1976-77’ Classes would begin on Thursday, August 26, and end on Thursday, May 26, with the winter recess running from December 24 through January 3; spring recess, March 21 through March 25; with the dates for State Fair, September 27; the Inservice Activities for September 17; and February 21 calls for eight days for teachers to be on duty other than the 176 days that classes are in session. Three of those eight days are Preschool Conference days - Monday, Tuesday and Wednesday, August 23; 24 and 25; two inservice 1 education days; two professional meeting days, October 21 and 22, and then Record Day, Friday, May 27- The proposed calendar follows the agreement developed in negotiations with the representatives of the Association of Classroom Teachers and the Board's 1 negotiations team, with tentative agreement reached in June of 1975* Oklahoma statutes | require that the school year consist of at least ten months of four weeks each, at | which time classes shall be in session and instruction offered for not less than 180 • days, provided, however, five days may be used for attendance of professional meetings, j We did negotiate this calendar with the group that the Board has recognized to I negotiate with. In keeping with the request of a Board Member last week, we received | input from representatives of AFT. Monday evening I did supply the President of the | organization (AFT) with a copy of the proposed calendar, and on Friday, February 20, | we did receive a letter, a response with two concerns expressed by the organization. | The concern was primarily that inservice days should not be a required day of attendance for employees, or if it is required, that employees should receive extra compensation. Preschool conference or workdays for teachers was the other point, either asking for clarification or explanation on those two issues. In response to those concerned, the two days inservice education days are the results of negotiations. It was our concern for the improvement of performance and efficiency and effectiveness in the classroom. And the second point, a preschool conference or workdays, we probably had more concern exhibited on the part of elementary teachers that this is not adequate time for them to prepare for the beginning of school, and that would probably, if anything, propose additional time for those days. The calendar calls for 176 days with classes in | session; eight days for teachers to work or attend professional meetings, including the inservice days. Mrs. Potts - Other questions?

Dr. Start - Do contracts state precisely how many days the teacher will, in fact, teach each year?

Dr. Smith - We indicate the classroom teacher shall not be required to render services in excess of 190 days. When the contract or notification of reemployment and the employee's salary and assignment is made for the following year, for those on continuing contract, it indicates the beginning and ending dates of their services for that particular year.

Dr. Start - So their salary is spread over a 190-day period?

Dr. Smith - We shall not request services beyond 190 days. posing 184 days in which teachers are accountable.

And we are actually pro-

Mrs. Potts - Is there a plan for the staff to assess the effectiveness of inservice and draw into "the process the recommending of improvements? Dr. Smith - Assessment is ongoing. For next year, more time will be available to us to plan than was available for this year. According to the agreement, a committee works and develops the inservice programs. OKLAHOMA CITY PUBLIC SCHOOLS 1976-77 School Calendar

Offices Closed (July 5)

Independence Day

July 4

Preschool Conference

August 23-25

Classes Begin

August 26

Labor Day

September 6

Inservice Activities

September 17

State Fair

September 27

Professional Meetings

October 21-22

End of First Quarter

October 29

42 Days in Session

Thanksgiving Recess

November 25-26

Offices Closed

Winter Recess

December 24January 3

Offices Closed

Offices Closed (24,27,31-Jan. 3)

I i 1 | '

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D 1976-77 School Calendar - cont 'd

End of Second Quarter

January 14

Inservice Activities

February 21

End of Third Quarter

March 18

Spring Recess

March 21-25

End of Fourth Quarter Classes End-Commencement

May 26

Record Day

May 27

Memorial Day

May 30

TOTAL DAYS IN SESSION

176

46 Days in Session

R- #59 Calendar for School Year 1976-77 Approved - cont'd

44 Days in Session

Offices Closed

Mrs. Potts - If there is no further discussion, let's call for the vote.

Mr. Clerk.

On roll call, Mr. Brown voted, aye; Mr. Donwerth voted, aye; Mr. English voted, aye; Mrs. Hill voted, aye; Dr. Start voted, aye; Mrs. Williams voted, aye; and. Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. English presented a substitute motion at the meeting of February 16, 1976 for consideration at the meeting of February 23, 1976, which was seconded by Mrs. Williams that the Board accept the Judgment of the United States District Court in the Fabian Case and seek to pay the Judgment with a special ad valorem levy.

Mr. English - Let me back up here and give a little history as to what happened on all of this case. I have given you a stapled packet of information which includes some of the old policies of -this district in regard to a maternity leave. One of those required that if a teacher were pregnant that, in effect, three months before the birth of the child, she would have to leave the classroom and go on what amounted to a conditional suspension, I guess, because there is no guarantee in that, that she is going to have her job back once she comes back. This was on page 18, down at the bottom there, and I think it is dated July 1, 1971* There are about three or four pages there, 15, 16, 17, and 18; on page 18, I circled it in yellow. That is the policy there; "shall be terminated or suspended three months prior to anticipated birth of the child." And that is what got us into court. But as I say, this was in June of 1971 when that policy was adopted. Previously, it was six months before the expected date of delivery that that teacher had to leave the classroom and had to remain out of that classroom six months after the child was born. So now in 1971 the Board had cut it back to three months. In May of 1971 a Federal District Court ruled a school's maternity leave policy was unconstitutional. This was the Cohen case which later ended up in the United States Supreme Court. Now before 1971 It16 State Court in Washington had ruled against a maternity leave policy. The State Court in Desota, Kansas ruled termination of a pregnant teacher under the maternity leave policy was in violation of ""the contract. The New York Human Rights Commission upheld the teachers rights in a maternity leave dispute. The NEA magazine, Today's Education, in December of 1971 had an article discriminating against the pregnant teacher, and it reviewed sone of the legal cases, some of these that I have just talked with you about, including the Cohen case and the Kansas case. It goes on for about three pages, talking about discrimination against the pregnant teachers. On March 24, 1972, EEOC adopted guidelines on discrimination because of sex. I would remind you that this is a year, almost 13 months, before the Fabian case was filed in Federal Court here. March 24, 1972, the guidelines under employment policies relating to pregnancy and childbirth; incidentally, it was at this time that the Civil Rights Act and the EEOC rules were expanded to include public education institutions. I believe that was the Equal Employment Opportunity Act of 1972, signed March 24, 1972, which extended the enforcement power of the EEOC and the coverage of Title VII of the Civil Rights Act of 1964 to include public and private educational institutions as well as state and local governments, employment agencies, labor organizations; all of them subject to. this legislation. Employment policies relating to pregnancy and childbirth, EEOC, 1972, March, "a written or unwritten employment policy or practice which excludes from employment applicants or employees because of pregnancy is a prima-facie violation of Title VII." That means the burden is on you, gang, if you have got one of those. Well, we had one of those, but again that was March of 1972. July of 1972, the Sixth Circuit Court, this is a federal appeals court, ruled that a Cleveland maternity leave policy__ , and I would remind you that when I refer to maternity leave policies, these are all the ones that have similar requirements to ours; it will be a cutoff date four or five months prior to the expected delivery time. The Sixth Circuit ruled that Cleveland's maternity leave policy was unconstitutional. The DeShain Fund happens to be a little arm of the NEA that sort of does all of their legal big things, and they had already dedicated themselves to doing away with maternity leave policies when they issued this bulletin here on August 25, 1972. You can see what they have said, what they were saying at that time. Again,

R. #60 Substitute Motior In re Board Accepting Judgmer of United States District Court ir Fabian Case

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D

R. 7^60 Substitute In re Board Accepting Judgment of United States District Court in Fabian Case - cont'd

Mr. English cont'd

at this time, I believe, administrators, most people in the system were in NEA and received such publications as Today's Education. So that was in 1971, our administrators, our staff should have been aware of what was coming up in discrimination against pregnant teachers. Now we get Education U.S.A., a little publication put out by the National School Public Relations Association. In late 1972 they had this sheet as part of their publication which said that thousands of school districts will have to discard discriminatory and arbitrary maternity leave policies. This is the prediction of James T. Butler, head of NEA's DeShain Legal Defense Fund, following new regulations on women's rights issued by EEOC. And it goes on and talks about what has happened in this area. Again, I know as a Board Member I was receiving this; other Board Members had access to the same information in late 1972. Also in November of 1972, once again, was the law on teachers rights, maternity leave a discriminatory protection,' and the rehashing and what is going on in the courts. That was in November of 1972• | Let me back up one step, because there is an.important thing that happened. October 25, | 1972, the Oklahoma City Chapter of the National Organization for Women filed an EEOC j complaint against this School Board because of its maternity leave policy. November 16,[ 1972, the top sheet, that is when I made the motion that we do the study. In January, 1973, Judith Fabian filed her EEOC complaint against this Board. At the same time, January, 1973., our own Oklahoma School Board Journal had an article written by Richard Colson, who was at that time the associate executive director of the association; had a big column on it. He points out that the EEOC guidelines actually have the 1 force of law, now that the EEOC jurisdiction has been extended to public schools. And I he goes on to say, "I would suggest that the School Boards with such maternity leave | policies consider adopting more flexible rules to avoid the challenge of the policy by a pregnant employee." It outlines a little procedure where you require a doctor's certificate that they are able to teach. And he says, "following this procedure is the best protection for the school district and places the responsibility upon the employee and her physician. January 18, 1973 is when, as you will notice in the packet there, the Board was offered a new maternity leave policy which was__ , I think the paper has called it a little more liberalized than our old one, but the Board__ , as a matter of fact, I didn't even get a second for that one. Then in March of 1973 the American School Board Journal__ , and I would remind you, of course___ , now remember that all Board Members get the State School Board Journal; we get the National School Board Journal, and it has an article on pregnant teachers and the maternity leave policies. And it is written by a man by the name of Chester Nolte; he is described as one of the nation's foremost school law authorities. He is chairman of the Department of Education and Administration at the University of Denver, in which he says, among other things, recapping again the legal aspects here, "but the legal trend is one of favoring on various grounds, teachers who challenge mandatory maternity leaves. Teachers have won maternity leave victories from school districts in California, Arizona, and Minnesota." Of course, that brings us on up to March the Tenth Circuit Court, and that is the one at Denver; that is the one that has jurisdiction over Federal Courts in Oklahoma, sent back a maternity leave case from Coyle, Oklahoma, and had some very harsh words to say, because the Judge here had dismissed this case without hearing testimony. He had simply decided that this was___ , their policy was all right, and the person did not have a lawsuit. The Tenth Circuit said you had better go back and take testimony and take a look at that again. Then on March 16, 1973, Judith Fabian filed her lawsuit. May 7> 1973., the Board adopted the new policy to go into effect July 1, 1973• Beyond that it becomes history that, of course, the United State s„.^Supr erne Court later in, I believe, 197^ ruled on the maternity leave issue. But*I think that the Board back in those days, back in 1972 at the time Judith Fabian applied for this leave or was discriminated against, I guess you would say, she had to apply for it under our rules; the Board, I believe, had enough evidence to know that its policy was in error; that it should have been changed; that it should have been changed long before May , 1973- And I think that the court in deciding for the teachers in this case, as you recall, has given only what the teachers would have earned had they been in the classroom during this time that they were out because of the maternity leave policy that we had. And they even deducted the amount of money that these teachers had earned doing other things during this same period. Therefore, I think that for us to appeal a policy which I believe we all know was wrong; it was in very definite error, and I think that it does not serve the taxpayers of this school district well to appeal a decision that is going to cost us, while we are appealing, 10$ of that $268,000, 10$ for every year that we are on appeal. And if you are not familiar with Supreme Court appeals, they can take a rather lengthy time when you are going to the United States Supreme Court.

Dr. Start - I agree with you. Our appeal should not be based on whether or not the Board's policy was correct or incorrect at that time. I would rather see us appeal because of the judgment that was made against the taxpayers of this school district. Every one of us would agree that the policy was wrong; it should have been corrected much earlier than it was, but at the present time we are faced with this judgment. I feel strongly that the attorney's fees in this case are much too high, out of proportion to what they should be. I would like us to appeal the judgment; not the merits or issues involved. Everybody every day makes mistakes. You do; I do; everybody in this room makes mistakes. Many of us do things today that we should have done six months ago. I don't believe monetary judgments, monetary punishment is the way to do things. And that is the reason I made the motion to appeal.

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D

Mr. Donwerth - I agree. The policy that was set by the Board in the maternity leaves in the time frame that we are talking about probably and apparently was not good policy, and it should have been changed sooner. However, the teachers were under a contract with this policy as part of the contract. It was long overdue in changing policy by the Board at that time. We should appeal this for reasons that Dr. Start has stated. I agree with everything that you did bring out, but I feel that an appeal at this point is necessary. Mrs. Potts - There were several items mentioned by Mr. Johnson upon which he felt an appeal might be based. As I recall, one was that there was no attempt to document, to ascertain that all of these teachers actually could have taught the full time, and that would have been one of the things that should be a part of an appeal.

Mr. English - Wait a minute. Do you mean that we had these teachers on the stand and we didn't try anything like that? We didn't try to require that? We didn't try to enter any evidence; we didn't ask any questions like that when these teachers were testifying; 57 teachers testified like that and we didn't ask any of them, could you have worked every day of this? Is that right, Mr. Johnson? Mr. Johnson - No, every teacher that took the witness stand was cross-examined, and testified from information that they had received from our records. As I reported at the last meeting, there appears to be several discrepancies between what they testified to and what the court actually awarded them. I haven't verified that, as I told you before, but from the first inspection of the figures that were actually awarded and those that were in evidence, maybe of them or maybe 60$> differ from what they were testifying to from our records. Mr. English - As I recall, from your memo here, you talk about there is a way you can get those clarified, it is clerical errors, without appealing the case; that actually under the rules of the court you could go back in and get those changed.

Mr. Johnson - If they were clerical errors. errors or not.

I don't know whether they are clerical

Mr. English - Really, right now you don't even know if we have errors, do we? Mr. Johnson - They are discrepancies in the figures. don't know.

I presume they are errors; I

Mr. English - Do you have some verified then? Mr. Johnson - No, I haven't verified.

Mr. English - That is what I was getting at. Then, Pat, I am not quite clear on what you are talking about, about whether these people could have worked all that time or not; that it was not established whether they could have worked all that time or not. Mrs. Potts - I was speaking on the basis of what Mr. Johnson had said.

Mrs. Williams - It seems that one teacher testified that her entire extent of materni ty leave would, have been only five days. Is this the type of error, Mr. Johnson, that you are talking about? Mr. Johnson - They all had a doctor's certificate stating about the approximate date that they could have worked up to.

Dr. Start - Mr. Johnson, is it possible to appeal the judgment in the case without . going into all of the ramifications of the rightness or wrongness of the policy? Mr. Johnson - My idea was that if we did appeal, it would be on jurisdictional grounds. Our Supreme Courts held that it is the duty of a School Board to assert all available defenses that it might have. One defense is on a jurisdictional question that these courts have held that a federal court does not have jurisdiction under the United States Constituion to give a money judgment against a state. We do, as I explained before, have cases indicating that a school district occupies the same position as a state. That would, in my opinion, be an available defense, and that would be the principle, if not the only ground that I would urge as to whether the court could do it. Another thing to consider would be, it is setting a precedent for future cases. If we don't try that jurisdictional question in this case, we are going to be faced with it again in other cases. Those would be the principal grounds that I would urge an appeal on. If they wanted to recover, they would have to do it in a state court and not a federal court. Mr. English - On those United States Supreme Court decisions that you told us about, that you alluded to, did we inform the Judge of those decisions? Mr. Johnson - Yes, in the brief that I filed in November of 1973, I cited the Missouri case. And that was the first United States Supreme Court decision; that was decided in 1973â€˘ In that case the court held that the 11th Amendment to the

R. #60 Substitute Motion In re Board Accepting Judgmen of United States District Court in Fabian Case cont'd

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D R. #60 Substitute Motion Ln re Board. Accepting Judgnent of United. States District Sourt in Fabian Rase - cont'd

Mr. Johnson cont'd Constitution withheld jurisdiction from federal courts to give a money judgment against the school district in a suit even brought by one of its own citizens. And in that case they were suing for back pay, underpayment under the Fair Labors Standards Act on minimum pay, etc., and the Supreme Court held that if they wanted to file suit for it, they ought to go to the state courts and file suit for it. Mr. English - Do you suppose if this suit were filed in state court, that they could collect any money damages?

Mr. Johnson - I don't know.

Mr. English - Is it possible for somebody to collect money damages from a school district in state court? Mrâ– Johnson - There are two types of cases. If it is an action in tort, you can't sue a school district; the district is immuned. But if it is on a contractual liability, I think the district can be sued.

Mr. English - Which one would this fall into? Mr. Johnson - Judge Bohanon called it damages. the contract; he said $206,000 damages.

He didn't say that it was for under

Mr. English - Suppose that the federal court said go to the state court; would we be using then the defense that in state court, that they had no grounds to collect money damages from this school district? Mr. Johnson - If it were brought on the same principle that it was in the federal court, I think we probably would assert that. If they brought it as a breach of contract, we probably wouldn't be successful in it. Mr. English - If you were a lawyer, which would you file it under? Mr. Johnson - I don't know that I would file.

Mr. English - Being a lawyer, if you were a lawyer for Mrs. Fabian here? Mr. Johnson - I would file it as a contractual obligation, breach of contract that the school district had agreed to pay so much, and they paid so many dollars less than what the contract called for, and they didn't have a legal excuse to do it.

Mr. English - Thank you. Mrs. Potts - Is there any other discussion?

Mrs. Williams - Then if we were to appeal, we would be appealing then on jurisdiction, and then get into all of the different things like the excessively high attorney's fees assessed and such, and obvious errors in the dates and money assessed each teacher; would this be it? Mr. Johnson -The basic ground for appeal would be on the jurisdictional question. If we were successful, there wouldn't be any attorney's fees because the judgment wouldn't be for the plaintiffs. A secondary defense would be to verify the apparent discrepancies, in the event the court held against us on the jurisdictional question. Mrs. Potts - Any other questions? Are you ready to vote on the substitute motion? Mr. Clerk, will you call the roll please, on the substitute motion.

On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted nay. Mr. English voted aye. Mrs. Potts declared that the substitute motion failed.

R. #61 Main Motion To Appeal the Decision and Judgment in the Judith A. Fabian Case

Motion made by Dr. Start and seconded by Mr. Brown at the meeting of February 16, 1976 for consideration at the meeting of February 23, 1976, to appeal the Fabian Case (appeal to the United States Tenth Circuit Court of Appeals, the United States District Court's decision and Judgment in the Judith A. Fabian Case).

Mrs. Potts - Is there any further discussion? please?

Mr. Clerk, will you call the roll

On roll call for the main motion, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

MINUTES OF MEETING- OF FEBRUARY 23, 1976 - CONT'D

Committee Reports - Drafts of Job Description (a)

Attorney - Submitted by Committee:

(b)

Auditor - Submitted by Committee:

(c)

Clerk - Submitted by Committee:

(d)

Treasurer - Submitted by Committee:

Mr. Brown and Dr. Start Mrs. Potts and Mrs. Williams

Mr. Donwerth and Mr. McCray

Dr. Start and Mrs. Williams

Mrs. Potts - We are proceeding to develop job descriptions for all employees in the school system. We assumed that it was appropriate for the Board to provide the same. We can consider these as a group, or as individual reports. We can exclude a report and vote approval of the rest. Any comments? Mr. English - I would move approval of the group. Mr. Brown - Second. Mrs. Potts - Motion by Mr. English and seconded by Mr. Brown. next week or tonight at the pleasure of the Board.

We can vote on this

Mr. English - I would suggest that we vote tonight. Mrs. Potts - Mr. Clerk, will you call the roll?

(The job descriptions are on file in the Clerk's office and included in the permanent minutes - pages 103-109â€˘)

Consideration of Approval of the Criteria to be Utilized in the Consolidation of Schools Mrs. Potts - Next on the agenda is consideration of approval of the criteria to be utilized in the consolidation of schools. Before I start calling names of those who have registered to speak, I would give members the opportunity, if you have comments regarding the criteria. You will have the chance to ask questions of any of the speakers.

Mr. Brown - I have written my comments. This question of school consolidation is indeed an emotional issue. The Board is certainly sympathetic with your concern about your particular school. It was for this very reason that we asked the School Superintendent to suggest to us criteria which might provide adequate guidelines for the consolidation of schools. One year ago the administration presented to us a set of guidelines, and on the basis of those guidelines recommended the closing of certain schools. At that time we felt that the criteria presented to us were inadequate. We asked the administration to come back to us after the management study with a set of criteria that considered a wider spectrum of variables. This set of criteria, conceived as it is to consider economic as well as educational variables, gives us an objective fair way of evaluating schools. If you were here last week or if you could have read our mail or answered our telephones or been involved in our dialogue, you would know that few patrons support the closing of their particular school. Yet we are faced with the necessity and charged with the responsibility of consolidating schools. The loss of over 25,000 students in the last 15 years, already mandates that we act responsibly in this manner. In the last analysis, you who elected us hold us accountable for the responsible stewardship with which we are charged, the maintenance of this school district; not your particular school, that too, but this district, the whole district and the welfare of all the children. Certainly, schools with small enrollments and large staffs are educationally sound; student-teacher ratios are small; money is available for the quality education which all students in Oklahoma City ought to enjoy. However, at present in order for us to furnish your school with resources to give your child this educational advantage, those of you who have large staffs and small schools, we must do so at the expense of other schools and other children throughout the district. I am sure that none of you would want to see another child deprived of his equal educational opportunity in order for your child to receive special consideration. I personally commend those of you, who as parents give aid and support to your present schools. I think one of the very positive things that happened in Oklahoma City schools is that so many parents are so concerned and so active and so interested and involved in what goes on in their schools. And I am equally certain that you will be as involved in the life of the new school to which your child will be assigned as you are in this present school of which you are so justifiably proud. You might be interested to know that this school consolidation requirement is recognized as a necessity and endorsed by the Association of Classroom Teachers, the Elementary Principals Association, the American Federation of Teachers, the Secondary Principals Association; the majority of responsible educators in Oklahoma

R. #62 Approval of Committee Reports - Drafts of Job Descriptions

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D Consideration of Approval of the Criteria to be Utilized in the Consolidation of Schools - cont'd Mr. Brown c ont'd

City through their representatives have communicated to us their support of this criteria. As we have studied your responses to these criteria, we found no reasonable base for changing the proposed criteria. Now remember we are not talking tonight about particular schools. We are talking about criteria by which a fair way of closing schools can be arrived at. As far as I can see, these criteria provide the best objective means now available for us to accomplish the painful, emotionally charged task of closing schools because we simply have to do it. We have to do it. We have to pray for your support and your understanding and hope that we make wise decisions.

Mrs. Potts - Any other members have comments? Mrs. Williams - Will we have a chance later?

Mrs. Potts - Yes. After explaining the procedure to follow in addressing the Board, Mrs. Potts called on the following who spoke regarding the proposed criteria and the consolidation of schools:

James E. Perry, Sandy Oak, Claud Todd, Mike Barlow, Jim Fried, Don Kilpatrick, Lynn Smith, Sherry Davis, Charles E. Taylor, Marguerite Servais, Ezel Brewer, Vera Gutierrez, Mike McDonald, Wes Howard, Rev. Louis V. Scagnelli, Joyce Drew, Dorothy L. Mayhue, Deborah Rose, Ronald Lee Johnson, Theresa Anderson, Jean Kyle, James H. Woodard, William G. Henderson, John R. Cain, Lynn Garman, and Christopher Cox.

Following the remarks by the speakers, Mr. Brown stated - Madam President, before we get into a presentation by the Superintendent on some of the educational understandings he has relating to the consolidation criteria, I would like to make a point because it keeps coming up; somebody begins to understand that somehow or other we are investing in the administration our responsibility. First of all, that isn't true. Mr. Cox, there are a number of things which you obviously don't understand as much as you think you understand, educationally. Secondly, when the vote is taken we are going to vote for this criteria, and my name is going to say Dene Brown when I vote for it, and you can not vote for me next time. That is all right. I expect you to hold me accountable for my vote. The second Wing is that when it comes time to close the schools, when the schools are read out and you have an opportunity to come back , because you as yet do not know what the schools are going to be, what they are that are going to be closed. I am going to say Dene Brown again, yes or no, and I am going to expect you to hold me accountable for that. And that is all right; that is the reason , as my colleague said a couple of weeks ago, "the fleas go with the dog," and I am willing to take that and assume that responsibility, and all of us on the Board are. Dr. Smith and his staff are our experts. When they cease being our experts, we will fire him and get somebody else. But right now he is and we trust him. And we believe that they understand many of these things. We also are concerned about these things. We also raised these questions. But when the issue is joined and a vote is taken, it is going to report in the minutes that our names are the ones that count, and we are going to make that decision because that is what we are elected to do. And we are going to do it as honorably and as clearly and as responsibly as we know how, and, Mr. Cox, as intelligently as we know how. Mr. Donwerth - To the last and all the fine speakers that came before the Board to talk about keeping the schools in the neighborhoods open; merely by adopting the criteria that has been set forth does not mean that the schools that the newspapers listed will all be closed or consolidated with other schools. There are a number of considerations that will be made, and a number of good points have been brought out here this evening, and I am sure that they will all be taken into great consideration. Just because your school happened to be mentioned in the paper, doesn't mean that this particular school will be closed. There is a lot of consideration__ ; you must at least understand that we have schools that are not adequate plants. We have schools in this system that are run-down, are old; that we have had teachers from the schools come before this Board and almost plead with us to consolidate them with other buildings, because the plant was not adequate for quality education. Board Members, all are definitely interested in quality education. We are stewards over your money, your taxes that support the schools. We want to see your children and our children get the very best quality education that we can give them with the money that you provide.

Mrs. Williams - We address ourselves to the situation of schools and we know that it is an emotional issue, and we know that we are your stewards, and I personally appreciate every one who has come down here tonight. I may not agree with a word you say, but I defend to the death your right to say it, a great wit has said. Out of an association of ideas must come something very good. I call to your minds the fact that statistics within themselves are very cold, yet they point us from where we are, to perhaps where we know we should be. A patron of one of the schools said, we will work within our neighborhoods to return the lost pupils to the Oklahoma City schools. This was brought about by situations where all of us are guilty - of fright, of flight,

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D

Consideration of Approval of the Criteria to be Utilized, in the Consolidation of Schools - cont'd

Mrs. Williams cont'd of long long,long court battles, when all we had to do was get up and get with it, and we didn't. It is written in Holy Writ that I am visiting the sins of the fathers unto the second and third generations of them that hate me. And when we sin by omission as well as commission, we sow to the wind and we reap the whirlwind. Honestly, sometimes I wonder why we offer our services here, but I can tell you it is a labor of love. We are going to do the best we can for all of our children. I was touched by so many letters that came to me. I was touched by the fact that so many say, my child has a right to go to school nearest its home. We had forgotten that many little first graders don't go to the school nearest their home. The black child in Oklahoma City__, and this is a unitary system and we are trying to make it so, is bearing the brunt of this, the little first graders on the bus stop. We will look at a lot of things. We made suggestions and there are many things in our minds, perhaps on the drawing board, and as we vote tonight I am asking for your confidence; that we don't have any axes to grind; we are trying to come up with a means that will be fair to all.

Mrs. Potts - Do other Board Members have comments? I noticed that Dr. Smith was making notes, and he might comment; some clarification might be given to class size of the receiving school, what happens to the bilingual programs if a school is closed, the Title I program in a school, students having to cross heavy traffic areas to go to another school assignment area, isolation or the time required in travel, and the effect of city planning and how the information available from city planners is utilized and will be utilized by staff in making the final projections. Dr. Smith - We welcome patrons and their input. We welcome your cooperation and your help in providing the best. I believe that providing educational programs for young people in a school district is a responsibility of educators and patrons working together as a team, or working as partners in the endeavor. I would hasten to add that not a single school has been identified or has been designated to be closed. We have stated in the criteria that we have educational criteria and that we have financial criteria; after both sets of criteria are applied to every school in the district, then those schools that fall within the criteria on both categories will be considered for further study. Reading from the criteria - "As buildings are identified as falling below the standard set by the educational and financial criteria, in order that more detailed information is available for consideration at arriving at a conclusion, an additional analysis of other factors such as...should be made; determine the number of additional pupils transported and estimate the increase in cost, If pupils are reassigned." The staff has committed itself to at the time the criteria are applied and recommendations are brought back to the Board for consideration of consolidating attendance areas, the recommendation also will come, if the transportation services or other services are deemed appropriate. After the recommendations are brought back for consideration by the Board, such items as proposed use of the facility of the building being consolidated would be brought for the Board's consideration. Another consideration will be to gather statistical informatior on each building, space, age, condition, size and other. The question, would you close a newer facility and keep an older one open; we will compute projected cost on building renovation and/or remodeling needs. Concerns of some have been that if they had a remodeling'project in the last year or so providing for team teaching, would that affect negatively and cause a cost for that building to be excessive? We would consider those factors. If we find that the reason for the financial cost being excessive is because of unusual kinds of conditions, certainly it would fall out. We will study pupil enrollment forthe past three years and project for three future years. One of the points raised this evening, that if there have been errors, they will be detected at that time, and that certainly will be considered. Buildings identified as meeting the educational and financial criteria for consolidation, and after additional analysis have been applied, there continues no valid reason to remain open, then we would make our recommendation for consolidation. We are not proposing any particular school at this time. As we would bring our recommendations for any consolidation, we would not propose any reassignment that would bring about class sizes in excess of legal requirements and/or good educational aspects or factors. We would consider the distance required to travel, and other.

Mr. Brown - What about a school that is not built to house more than say 175 or 180 persons? Are there other factors that would offset the fact that they could not reach the number of pupils there? Dr. Smith - We have been working on the capacity of each facility within the building or within the system, not only those regular classrooms, but the number of classrooms that are utilized for other purposes, learning labs and all. All of these factors will be considered. Mr. Brown - If a population projection indicated that a school was going to have in the next three years possibly more than the number, then even though the present size of the school might indicate that it couldn't house that, you could consider adding portable classrooms or some other way of adjusting the size?

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D

Consideration of Approval of the Criteria to be Utilized in the Consolidation of Schools - cont'd

Dr. Smith - It has been a general pattern for us to follow that particular practice. We are not saying that if it is 199, that it is arbitrarily closed or recommended for closing. All the other factors must be considered.

Mrs. Rotts - Asking more specifically, then are you saying that the bilingual programs and the Title I programs that are available in schools that might be consolidated, then would be made available in the alternative school?

| | j

Dr. Smith - I covered that, in a way, and said transportation and other services deemed j appropriate. If a bilingual program has been one that by its evaluation and assessment j has been effective and beneficial, certainly we are going to come with that. If we recommend consolidating a school that has this special program, then at the same time we could come to you and indicate that that be either continued at that school, with that school being an exception, or that program be transferred to another building within the area. Mr. Brown - Suppose we adopt the criteria. Will it be possible for citizens of a particular school attendance area, who think their school will be affected and who apply the criteria as best they understand it, will it be possible for them to have a group of their school patrons come and sit down with the administration and talk about possible adjustments; talk about ways that they could meet the criteria; barter their cause in- terms - of some flexibility?

Dr. Smith - Certainly. We welcome the input and the sharing of the information which we have. The preliminary programming and efforts â– have been made to get this ready to go upon the adoption of a set of criteria. Once the criteria are applied and we find a building then that falls within the group of those to be recommended for consolidation, we determine the schools to which the pupils will be assigned. That could then cause another school or two to come above the criteria and no longer be considered for the consolidation. Hopefully, within ten days to two weeks following the adoption of a set of criteria, we can come back to you with the information indicating those schools which would fall within the area.

Mr. English - I like to vote on things that I think, at least, I know what I am voting on, and the little thing of the standard deviation boggles my mind. That may not be too difficult, but apparently it boggles some other minds, too. And I am wondering if we can't get a little clearer definition of what standard deviation is. If you could just give me a little clarity on that, please.

Dr. Smith - I am not sure that I can. Basically this is a mathematical or an arithmetical term, and I will give an example that might help to explain. It eliminates setting an arbitrary percentage that we might say those that exceed the mean by 10$ or 15$; it is an accepted mathematical term. If, for example, the average cost for providing the services in K-4 should be in the range of $550, in our school system at the present time, one standard deviation is probably going to vary somewhere between $100 or $125 above that figure, which would then indicate adding the standard deviation to the mean, would give you a cost between $650 and $675 and above would be considered as falling within the criteria to be closed.

Mr. English-- $Bat happens to be just a crucial figure, of course, because the standard deviation if it turns out to be a 30$, you may affect six schools in the system; if it turns out to be a 4-0$ above the mean, then you could very easily affect 20 schools. Dr. Smith - It won't do that. Who wants to help me out on the mathematics? Wallace Smith is the one that worked on this.

Dr.

Mr. English - When the Superintendent can't explain to me standard deviation, I am going to sit here and vote for something like that? Come on. Dr. Wallace Smith - A standard deviation is a result of mathematics. There is not a decision involved in what the term is going to be. The management study group used 30$. If a school comes in at 31$, they will come down and say we want to change it to 32$. Then it has to be decided what percent you are going to use. A standard deviation is a mathematical term that comes as the result of where the schools fall on a natural curve. Normally, you have about one-sixth of your schools that would be above one standard deviation above the mean; normally, if you have a normal curve. If you have a curve that is not normal, it may be more than one-sixth. If you have a curve that all the schools are around the mean, it may be less than one-sixth. It is the result of the averages of the results of your calculations. One of the ways that it is done is the way it is outlined here. There are several ways that it can be done. Mr. Brown probably could help.

Mr. English - Does he want to explain the standard deviation to us? Dr. Wallace Smith - You know about IQ tests. The mean of most IQ tests is 100. A standard deviation above the mean is 110, because the standard deviation of most IQ tests is 10. The standard deviation below the mean is 90- The majority of people, 66-2/3$, fall within the IQ of 90 to 109. And those that are above, are above a

96 r' y.

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D Consideration of Approval of the Criteria to be Utilized in the Consolidation of Schools - cont'd

Dr. Wallace Smith cont'd standard deviation and it will vary with the types of people that you have.

Mr. English - So it would vary from year to year in regprd to these schools?

Dr. Wallace Smith - It would depend on what the averages are; what the means are. The closer to the mean everybody gets, the fewer schools will fall above the standard deviation. That is why we used this approach, because we would hope that everybody would be close to the mean. Mr. English - Not many folks out there are math majors, really, and I really like to put stuff in sort of the English of the folks so people can know and figure out instead of something like standard deviation is a__ , to me, pardon me, Wally, it may not be your baby, but it is something bureaucrats put down__, you know you expect that out of a government publication, really. I have seen that in a lot of things. And I really think that you ought to put it in English, and we ought to come up with something, whether you say 30$ and you get some other little gizmos in there that provide for a little change every year or something, but to come in here with something like that__ . I'll bet you that out of the people who are here this evening, and I will include educators, too, that could sit here even after this explanation, a very good explanation from a mathematician, who could repeat back to me what that was, that explanation. And as you say, then it varies from what? Dr. Wallace Smith - It would depend on what figures we had.

Mr. English - I wonder how many people in here could sit here and define that for me again. I Just think we ought to write things__ , if this is going to be a criteria for year after year, that people who think maybe their school is in line for closing or something, they would have something that they could come down here and read and they could understand it and not sit there and say standard deviation.

Dr. Start - Let me try. If you took 100 young men and their average weight of the 100 young men were 150 pounds; one standard deviation above and below 150 pounds would accommodate 66$ of the total 100. In other words, 66 out of 100 would lie within one standard deviation above and below 150 pounds, if that were the mean. If you have 100 young men and their average weight was 150 pounds, and you talked about one standard deviation above and below, that would encompass 66$ of the total 100 young men. Two standard deviations above and below would accomplish 83$ or 87$.

Mr. English - Why don't we just put that down there instead of putting___ ? Dr. Start - Does that make it clear as to what standard deviation means? deviation from the mean.

It is a

Dr. Wallace Smith - This depends on a normal distribution. And it takes a large population to get a normal distribution, so that your two criteria will make a normal curve. If all the schools in the school system fall close to the mean, then there won't be any above a standard deviation, theoretically. What we are trying to do is get everybody as'close to the mean as possible. What are you going to use, 30$, 35$; where are you going to set the figure? Are you going to find a number of schools that you have that fall above 30$ and then change it to 40$ or 20$ because you have too many schools? Mr. English - Likewise, you could change to two standard deviations instead of one deviation, if you wanted to, couldn't you?

Dr. Wallace Smith - That's right, but we settled on one as a mathematical figure. Mr. English - By the same token you could do a 30$ or you can do a ^0$. Anything is subject to change, whether it is a standard deviation or whether it is a 30$ or whatever.

Dr. Wallace Smith - If you want to use percent, we will use percent. Dr. Smith - It was our attempt to make it as objective as possible, however, and the standard deviation does eliminate the necessity or the requirement of establishing an arbitrary percentage figure or dollar amount above the mean, again, because.of its statistical validity. Mr. English - A standard deviation is not an arbitrary figure then?

_____ J

Mr. Brown - A standard deviation is based on the arithmetic mean. Take all of the schools and all of the budgets in Oklahoma City, divide them by one another, get the arithmetic mean, set it in a bell curve, and there are three standard deviations above the mean that account for all the cases, and three standard deviations below, which means it is one standard deviation above the mean which accounts for 68.6$ of all the cases. Once you understand that, then you know that this great bulk of

97 MINUTES OF MEETING OF FEBRUARY 23, 1976 " CONT'D Consideration of Approval of the Criteria to Be Utilized, in the Consolidation of Schools - cont'd

Mr. Brown cont' d of schools, they are going to he within___ , Below and. above this one standard, deviation above. If the mean changes and you do this every year, then the standard deviation figures are going to change, but the percentage of amount of curve that it occupies is going to remain the same. Mr. English - As I understand it, you are talking about the bell-shaped curve. that not be a different shape?

Can

Mr. Brown - That is what Dr. Smith is talking about, but our system should, with the figures that we have, the large number of figures we have should pretty well distribute itself to normally along a bell-shaped curve, and probably will. I haven't looked at the statistics, but I bet it will.

Mr. English - I Just sort of like the language of the people, and I don't think that standard deviation is language of the people.

Mr. Brown - But if the language is statistics and provides us the best available way of providing a standard by which we arrive at that, then that is the language we ought to use. Mr. English - That hasn't been proven to me yet.

Dr. Smith - Thank you, Dr.. Wally; that is exactly what I was thinking and Just couldn't say it.

Mrs. Potts - I guess none of us are experts in everything. Mr. English - There were a couple of other questions. I didn't really hear an answer; maybe I was worried too much about standard deviation. About the class size of the receiving school, we have heard concerns about that and I really don't know that I heard you address that.

Dr. Smith - We are not going to come with recommendations where the class size of the new school would be in excess:df legal requirements or what we feel are educationally sound. We staff our elementary schools on the ratio of 25 to 1. We would not change our staffing allocation in any way in connection with this.

English - Some though might at this present time have a lower pupil-teacher ratio. Dr. Smith - There may be a school that would be one of those that would be receiving, now, extra concession, and may be below the staff allocation, and they may be blessed at the present time with that excessively small class size. Mr. English - They many not be so blessed after they receive these students. Dr. Smith - That's right. Mr. English- - tikewise, then, the students who are in the schools being consolidated, the consolidatees, I guess, would be possibly coming from a lower pupil-teacher ratio maybe? In other words, the school they are going into, instead of being in a class size of 1 to 20, they might be in a class that has 1 to 24?

Dr. Smith - Would not exceed the 1 to 25. Mrs. Potts - Dr. Smith, could you speak to the input-of. the city planners and housing__ ?

Dr. Smith - The staff met with representatives of the Urban Renewal Authority for their input. We do receive information from the City Planning Department every time a new plot of ground is being considered for a rezoning. We have an exceedingly fine working relationship with them as to what their plans are, and do have that available to us. Mrs. Williams - I was noticing the city plans today, and there seems to be on the drawing board for central Oklahoma City something equivalent to an educational park concept which would bring to the center__ . Some patrons have addressed themselves to the concern that portable buildings being erected and all of this. If we adopt a criteria, and then Dr.. Smith has said that you will be adequately notified, if you come within the danger . That would give them some time to meet with the staff on this. You would be notified. There wouldn't be any surprise element.

Dr. Smith - Anything that occurs in connection with this certainly is not going to be a surprise; it will be open and people will know about it, and certainly that is as it should be.

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D Consideration of Approval of the Criteria to be Utilized in the Consolidation of Schools - cont'd

Mrs. Potts - This has been the most comprehensive effort of any school system I know of to obtain and utilize an objective criteria for school consolidation. It may have flaws, but I don't know how our staff or our previous management study could have tried much harder to arrive at this kind of objective criteria. I would like to emphasize that probably in the majority of cases we will not be talking about a school closure but a change of use in a school; that our staff is looking into alternative possibilities, and many of these are indicated already by community needs. We may have need for fewer places, fewer buildings for elementary education, but we may have at the same time increased need for vocational-technical centers in various areas of the communities, providing education for high school and adults. We may see the possibilities in providing education for gifted and talented young people in some of the programs that new grants are available- I guess what I am saying is, it is not necessarily -the end. of a focal point, educationally, for a community that we are talking about. And we are going to be seeking community input as to alternatives, both with the city and other community-oriented groups.

Mr. Donwerth - We do want all of the patrons of Oklahoma City to realize that we have a number of plants that must be closed. I don't mean that we have a tremendous amount, but unless we do consolidate some schools, and unless we do actually close down some of the plants that we have in operation now or at least redivide the children for the good of quality education, then really we are keeping buildings open at the present time that really need to be closed. Hopefully, these buildings can be used in community programs. Hopefully, they can be used in a number of areas. But to keep the plants open, we have accomplished nothing through all of the hearings and through all of the criteria and everything else. And financially we cannot afford to maintain as many physical plants as we have in operation at the present time. Mr. Brown - I would like to move the adoption of the criteria.

Mrs. Potts - Mr. Brown has made the motion that the criteria be adopted. Mrs. Hill - Second.

Mrs. Potts - Mrs. Hill seconded the motion.

Is there further discussion?

R- #63 Adoption of Criteria to be Utilized in the Consolidation of Schools

Mr. English - Madam Chairman, I would like to offer an amendment to the criteria. That would be inserting on page 2, 1.1.6.2, it would insert after the word "students" before the "and," provided, however, any K-5 school with an enrollment of at least 125 students serving a significantly, culturally, integrated neighborhood and having a racially balanced enrollment without busing, shall remain open. This goes back to primarily the people from Riverside, from some of these K-5 centers that were after all picked out under the court order because they were , their neighborhoods were multiethnic neighborhoods, and I think for one thing the Judge would appreciate that fact that we are paying attention to that. I think that very definitely the consolidation of a school of this nature would be very detrimental to what, obviously, is a part of some city planning going on right now and some rebuilding of the heart of our town. And to take out that school particularly from down at Riverside is going to do, I think, a great deal of damage to the rebuilding of the downtown area as far as residential concerns go. And this would apply, of course, to any K-5 school, all of the K-5 schools that were at the time of the court order multiethnic neighborhoods on their own right. Mrs. Potts - We need a second to the amendment. Mrs. Williams - Second. Mr. Donwerth - I hesitate to clutter up the criteria any, because if you do, we have already assured the patrons of Oklahoma City that the human factor, that the consideration would be made in every area anyway; that this will be a consideration. Of course, Riverside should definitely be considered to be left open because of the multiethnic groups that reside there, because it is a K-5- I really believe that we are only cluttering up the criteria as presented, by accepting an amendment on it, because this is one area that we have already assured the patrons that we would be considering.

Mr. English - It doesn't say any place in the criteria about that kind of a factor. Mr. Brown - I would like to speak against the motion because schools exist to provide not integrated situations, but the best educational climate possible and the best educational qualities possible for children to learn. Now whether or not Riverside does or does not do that, that is something that they need to be pressed up against in their consideration of whether we keep the school open. Just the fact that they are a multiracial, naturally ethnic intermixed school is not, in my opinion, reason for us, as a School Board, to keep the school open. That is not reason enough. And I think to include that in the criteria___ . That doesn't mean that these factors can't be considered when the administration considers the factors, but to make that a part of the criteria, in my estimation, would be a grave error.

MINUTES OF MEETING OF FEBRUARY 23, 1976 - CONT'D

#63 Adoption of Criteria to be Jtilized in the Consolidation of Schools - cont'd

Mr. English - Dene, I don't think you believe now that the schools operate in a vacuum. I mean it is not Just an educational plant that sets down there and comes in and they come in and turn out cans of students every day. I know you don't believe that, and that is why the statement about__ .

Mr. Brown - Suppose the principal of the school, the teachers in the school, or the people who have been involved in the school, wanted to come in and say, we don't think this school ought to be kept open one more day. How, if you put this in the criteria, would you close the school? You can have a school__ , Just because it is naturally, ethnically a mixed neighborhood, doesn't mean that__ ; the school might be the lousiest thing going. And if you put it in the criteria, then how are we going to close it. Mr. English - It is Just like this. It is when you put down 200, that arbitrary figure of 200; how are you going to close the school if with 210 students the staff comes in and says this ought to be a deal? Mr. Brown - You haven't listened to your own criteria. That 200 figure is one criteria There are--many other criteria. . That is the problem we have had in manyvays all along here. The amount of students is only of the criteria which is being considered. We have got a whole stack of criteria that are going to be pushed up against that school and every other school. That is what Dr. Smith has been trying to say. It isn't Just how many students are there. That is not the only consideration. And:, if we clutter it up . I know, you are cynical, aren't you?

Mr. English - Yes, I am, because I am going to wait for a couple of weeks and when that comes back, I am going to say, now, where are all of those other factors? Mr. Brown - Then you will be able to say, all right, what were the educational reasons, and someone can get down here and tell you. But if you put that in it, they can't do that.

Dr. Start - Somewhere as you read that motion, I got the sneaking impression that that criteria would call for economic segregation. Read it again, Paul. Mr. English - Serving a significantly, culturally, integrated neighborhood, and having a racially balanced enrollment without busing; enrollment of at least 125 students. Mrs. Potts - Read your whole motion again for us, will you?

Dr. Start - What you are saying is that if you have 125 students in a school like you described, that it wouldn't necessarily be economically deprived? Mr. English - It wouldn't necessarily, no. minorities then you have low economics.

That is an assumption that when you get

Dr. Start - I don't want to leave any perception that we condone any type of economic segregation either.

Mr. English - I don't see that in here. Let me read it again. Provided, however, any K-5 school with an enrollment of at least 125 students, serving a significantly,. culturally, integrated neighborhood and having a racially balanced enrollment without busing shall remain open.

Dr. Start - You don't see where this could ever apply to any school other than Title I schools? Mr. English - Title I to me doesn't enter into it here.

Dr. Start - Title I schools have a certain percentage of poverty. Mr. English - This doesn't say anything about poverty.

Dr. Start - I know, but I am asking you. hold to any school but a Title I school?

You don't ever see that this criteria can

Mr. English - No, I wouldn't restrict it to Title I schools. You are asking for my vision of it, all right. I don't see it as being strictly Title I schools; that it is always going to be Title I schools that are affected by this criteria.

Dr. Start - You can visualize a school meeting this criteria who is not a Title I school? Mr. English - Sure. quite a few years.

I have got a good vision.

I would look on this criteria as for

Mrs. Potts - I heard a call for the question. Mr. English - As you know, from what was said a while ago about the multiethnic nature of the Riverside neighborhood, and also I recall looking back here a year or two years ago when we were looking at these criteria, that actually at that time the recommended figure for closing schools, the cutoff spot was 125 students. And that was back when

100

MINUTES OF MEETING OF FEBRUARY 23, 197 6 - CONT'D

Mr. English cont'd we had. a few thousand, more students than what we have got today. So 125 is quite within reason of what had been recommended within the last two years. And I think we need to keep in mind the promoting the multiethnic nature of the neighborhoods. I think that is important to the city. Mr. Brown - And that is the purpose of the schools, the multiethnic neighborhoods?

Mr. English - I think the schools serve more of a purpose than just educating___ . Mr. Brown - It doesn't say one thing about the educational quality of the school, not one thing. That is what a school is all about, is what they told me. Mrs. Potts - My problem with this are the words, shall remain open. any options to consider other things such as educational quality.

Mrs. Hill - This is criteria to study these schools. hoods have pointed out would fall into the study.

It really removes

The things that these neighbor-

Mr. Donwerth - I believe that there are a number of considerations that have to be made in closing a physical plant, and this is one of the considerations that will be given to Riverside. There are a number of others that Riverside would have in the development program that they have going at the present time, and the projected enrollment that may be coming in through this development. If we lower the 200 figure to 125 in this particular area, then we are going to have the same thing, or different patrons from a different area saying, our school has 125 and we have a community group that is working in this school to develop this community or this area to entice young people to move in and we are going to have more here. I hate to clutter up the criteria with any amendments at the present time, because nothing is hard, fast and bound that the schools are going to be closed if they do not meet the 200 figure. Dr. Start - You have problems with some definitions, too. For example, what is a racially balanced neighborhood? What is a significantly, culturally, integrated neighborhood? Mr. English - I am glad you asked that, because it really depends on a lot of things. And one of the things is like standard deviation. It depends on some other factors as to who is massaging the facts there. Mr. Brown - That is not quite the same.

Mr. English - You would like to think not. Mr. Brown - There is something objective about a statistical point which is not true about this.

Mr. English - Let me throw in here a little thing since the shall remain open seemsto be pretty strong. I would substitute in the place of shall remain open, the words, should be considered an important factor in considering the status of such schools. Is that more acceptable? !

Dr. Start - That is what we have been saying for two years, haven't we? Mr. English - I don't know how to get into the position of having the motion read, as far as parliamentary procedures. Mrs. Potts - I think we would consent of the second to the amendment that you are making to your motion; we could proceed with it. Do you want to restate what your change would be?

Mr. English - Instead of shall remain open, make it read should be considered an important factor in considering the status of such schools.

Mr. Brown - That is a redundant kind of characteristic to the quality of the criteria already before us, but I would second that if the second is necessary. Mrs. Potts - No.

Dr. Smith - Wouldn't it be more appropriate to put that under number 3 instead of number 2? It is the same thing, getting it specifically stated under those of the other factors that are considered. Mrs. Potts - Then you are suggesting it might be a paragraph added under 3«1«5’

Mr. English - That is fine; make it 3»1«5*

I am flexible to a degree.

Mrs. Potts - We are going to work this out yet.

Dr. Start - Read it again.

R. #63 Adoption of Criteria to be Utilized in the Consolidation of Schools - cont'd

101

MINUTES OF MEETING OF FEBRUARY 23, 197& - CONT'D #63 Adoption of Criteria to Be Jtilized in the Consolidation of Schools - cont'd

Mr, English - Read the whole thing again? Mr- Brown - Yes.

Mr. English - This would be 3-1-5 on page 5> and it would read___. Mrs. Potts - You might start with the word, any. Could I help you here? If you put, any K-5 school with an enrollment, and proceed with the rest that you have said and put it under 3-1-5; would that not fit?

Mr. English - Any K-5 school with an enrollment of at least 125 students serving a significantly, culturally, integrated neighborhood, and having a racially balanced enrollment without busing should be considered an important factor.

Mr. Brown - If we had the administrators1 word that they would consider it, would you just forget the amendment? Mr. English - No, I think it needs it in here for the sake of the court and a few other people.

Mrs. Potts - Okay, I have an agreement to the second of this.

Dr. Start - He didn't finish it yet. Mrs. Potts - I thought you had.

Mr. English - Didn't I say that?

Dr. Start - In what?

Should be considered an important factor.

Period?

Mr. English - Yes, You have these other things that are going to be listed. There are several other things listed there too; pupil projections for three years; pupil enrollment , etc.

Dr. Start - An important factor, period? Mr. English - Right. Mrs. Potts - Any more discussion? amendment.

Let's vote then, Mr. Clerk, first, on this

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mr. Donwerth voted nay. Mrs. Potts declared that the amendment carried.

Mrs. Potts - Now we need to vote on the total recommended criteria. Mr. English - I want to check to make sure, since it was raised this evening, it was a question about the special educational centers. And I want to make sure that it is very clear. And whether we need this in the criteria or not; this criteria does not apply to the special educational centers such as the Foster Estes Vo-Tech Center, the Central Innovative High School, Metro High, Adult Day, Washington, Orchard Park, Carver, and-Dunbar. It does not apply to those; correct? Okay, let's vote. Mrs. Potts - Let's move to the vote then on the criteria. the roll?

Mr. Clerk, will you call

On roll call for approval of the criteria as amended, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

(Copy of Criteria - Page 110.) NEW BUSINESS

#6^ ipproval for appointment of Committee for leeommendation of Purpose and Role )f the Board

Mr. English - I would move that the President of the Board appoint a committee to make a recommendation to the Board on the proper purpose and role of the Board. Mr. Brown - Second.

102

MINUTES OF MEETING_OF_FEBRUARY 23, 1976 - CONT'D

ADJOURNMENT

A motion to adjourn was made Dy Mr. Brown and seconded Dy Mr. Donwerth. (Mr. English stated after the motion for adjournment - Let me just say that I am passing out to you the latest version of the secret ballot election gizmo that Jim Fried gave me.) On roll call for the motion to adjourn, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mbs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST:

Approved the 1st day of March, 1976.

o r ’ ■ '

r .#65 Adjournment

103

MEETING OF FEBRUARY 23, 1976 - CONT 'D

Job Descriptions

JOB DESCRIPTION - CLERK OF THE BOARD The Clerkâ€™s job description, which is an abstract of a job

analysis containing the classification of, and requirements for a job by the Board's Clerk, can best be stated in two categories; A - Duties

which are statutorily and/or by Opinions from the State's Attorney General; B - Duties which are required by the Board.

Statutory (Or Attorney General's Opinions) It shall be the job of the Clerk to:

Keep an accurate journal of the proceedings of

the Board. 2

Take charge of the district books and documents.

Countersign all warrants for school monies drawn

upon the Treasurer by the Board of Education. 4

Perform such other duties as the Board of Educa-

tion or its committees may require. 5.

Destroy all claims, warrants, contracts, purchase

orders and any other financial records, or documents, in-

cluding those relating to student activity funds, on file or

:riptions

Members of the Board

- 2 -

September 29, 1975

stored in the office of the Board of Education of such

District for a period of longer than five (5) years. 6.

Make public the minutes of prior meetings as may

be required to do so by the Board of Education.

Countersign all warrants. (Signing may be by actual

signature or by use of machine which prints facsimile

autograph.) Required by the Board It shall be the job of the Clerk to:

Prepare and/or make ready the assembly area for

the meetings of the Board.

To prepare an Agenda, a docket of the items for

normal discussion during the Board's meeting. 3.

To assist the Board members, committees, and the

Board as a whole in such bookkeeping and clerical duties as may be necessary.

iriptions

EVALUATION - CLERK

The evaluation process shall have as its overall purpose the assessment of the effectiveness of the Clerk, of the Board of Educa-

tion.

Formal evaluation to be scheduled at least annually. Judgements are to be as objective as possible supported by

rationale. Evaluation to be conducted by Board as a whole.

Evaluation to be examination of the working relationships of the Clerk.

Areas to be Evaluated:

Personal qualities of Clerk. Job relationship of Clerk with the Board.

Awareness of knowledge of finance and business affairs of School District. Awareness of legal responsibilities of Clerk's office.

10b-

MEETING OF FEBRUARY 23, 1976 - CONT'D Job Descriptions

OKLAHOMA CITY BOARD OF EDUCATION

Job Description: I.

Treasurer

â€˘ CUSTODY OF ALL SCHOOL DISTRICT FUNDS

Keep and maintain a complete and accurate account of

all funds of the district. Daily posting of the ledgers showing exact

balances of the various accounts on deposit x B.

in local banks.

Keep accurate records to insure that all funds on deposit are protected by federal insurance or by pledged collateral

approved by statute. C.

Maintain control of safety deposit box for safe keeping of

all district owned securities, bonds, and certificates of deposit.

II.

INVESTMENT OF SURPLUS FUNDS A.

To keep all surplus funds earning the maximum return

until needed to meet current expenses. 1.

To ascertain that funds are placed into investments

approved by state statutes.

Frequent consultation with local banks and invest-

ment brokers in order to stay abreast with investment opportunities. 3.

To coordinate with the bonding company when

Job Deseri

Job Description Treasurer depositing or removing securities from the safe deposit box.

ISSUANCE OF CHECKS TO PURCHASE OUTSTANDING WARRANTS DISBURSED BY THE DISTRICT

III.

Daily purchase of warrants collected and delivered by First National and Liberty National banks. 1.

Reconcile total amount of all warrants presented for payment daily.

Stamp warrants "paid", check each one against

the ledger, arrange in numerical order and Jile them. 3.

Trace and record all "stop payment" and void warrants.

IV.

PAYMENT OF ALL BONDS AND COUPONS AT MATURITY

Remit funds to fiscal agency bank no less than 15 days

prior to maturity. B.

Enter paid bonds and coupon into the register by number

PREPARE AND PRESENT COMPLETE REPORTS TO THE BOARD OF EDUCATION

Report at the regular monthly business meeting and at any other time requested by the Board of Education. 1.

Copies of monthly reports are provided for the Clerk, Auditors, Accounting Department and

Job Description Treasurer

Bonding Company.

Brief synopsis of deposit and investment balances

are provided for Board members.

VI.

MANAGEMENT OF THE OFFICE OF TREASURER A.

Hire and supervise clerical employees. 1.

Assign duties to personnel.

Evaluation of job performance of personnel.

Provide cross training for employees to insure continual smooth operation of the office.

Coordinate the treasurer's office with all other offices within the system.

Particularly close coordination is maintained

with the accounting department.

To be available to answer questions or to consult

with Board members, officials and staff members.

105 '

MEETING OF FEBRUARY 23, 1976 - CONT'D

Job Descriptions

OKLAHOMA CITY BOARD OF EDUCATION

Job Description:

Auditors Operating Funds

The auditing firm will perform an audit as of the end of the fiscal year on the following funds:

General Fund

Building Levy Fund

Sinking Fund

Bond Fund

Federal Funds

The annual audit shall be performed In a manner that will meet the

requirements of Oklahoma Statutes and the State Board of Education and In sufficient detail to ascertain the effectiveness of the record-keeping and accounting procedures employed In each Fund. The procedures used by the auditing firm should Include, but not be

limited to> the following: • A." Periodic reviews of financial controls and Internal accounting

procedures In each Fund; B.

Periodic reviews of payroll procedures with spot checks of actual

payments made against authorized amounts;

C. Individual verification of the Treasurer’s. Investments and cash

accounts which should "be reconciled with the Treasurer’s report and the financial ledgers of the district.

be performed at least twice a year.

This verification should

sscriptions

Job Description Auditors Operating Fund ■

In performance of the audit function, the firm will advise the Board and proper officials of the District of any discrepancies found and the conditions

contributing thereto.

The firm will give to the Board and responsible

administrators recommendations for Improvement of Internal accounting procedures, Investment of funds, or other conditions which will contribute to the Improvement of the financial status of the district.

In addition to the annualiaudit, the firm will prepare, without audit, an —

- Interim report as of-December 31.^-on the same Funds, as they arer engaged to* audit.

This report should be prepared in a manner similar to the audit report '

and. should Include all information necessary for the Board to evaluate the =-

financial operations for. the interim’period. . Monthly attendance at Board meetings is not required, but representatives -of-the-firm, may be requested by the'Board to meet with them as need demands.'" "

The firm will meet with the Board no less than twice a year, once in the -

spring as a part of an informational session for old and new Board members, and secondly at the time the annual report is presented in the summer. Evaluation of job performance will be conducted by the Board at the time

of presentation of the annual report or shortly thereafter.

•

It will be based on

.. competency in the. above, mentioned areas-of-respons ibility.

-r- -

-----

io6 MEETING OF FEBRUARY 23, 1976 - CONT'D Tob Descriptions

OKLAHOMA CITY BOARD OF EDUCATION

Job Description:

Auditors Central Food Service

The audltLng firm will perform an annual audit of the financial statements of the Central Food Service to Include but not be limited to: (1) Observation and testing of Inventory count at the Service Center Warehouse and a representative sample of Individual schools.

(2) Testing and pricing of warehouse Inventory as well as determination

of the accuracy of the extending and totaling of Inventory count. (3) Direct confirmation of:

(a)

Bank Balance

(b)

Amounts due others

(c)

Amounts due from others

(4) Reconciliation of the various asset accounts. The auditors are to visit the Central Food Service Department twice annually;

once for the end-of-year examination; once on an unscheduled basis to perform

such audit work as Is necessary to ensure compliance with governing rules and regulations and In order to meet generally accepted auditing standards. Whenever the auditing firm becomes aware of significant problem areas it

will promptly so advise the Board.

The auditing firm may be called upon by the

Board or Staff to audit specific accounts if they become aware that irregularities

may exist.

At the time the firm makes its annual report, it will recommend to the

Board ways Lt could improve policies and procedures as related to the Central

Food Service account.

Fob Descriâ€™

Job Description Aud Itors Gentral-Food Service/ It will not be necessary for representatives of the firm to be present

at Board meetings without request. The firm will meet with the Board no less than twice a year, once

In the spring as part of an informational session for new and old Board members; and secondly at the time the annual report Is presented tn the

summer.

Evaluations of job performance will be conducted by the Board

at-the time of-the presentation-of the-annual report-or-shortly thereafter.

It will be based on competency In the above mentioned areas of

responsibility.

107

MEETING OF FEBRUARY 23, 1976 - CONT'D

Jot) Descriptions

OKLAHOMA CITY BOARD OF EDUCATION

Job Description:

Auditors Student Activity Funds' /

The auditing firm will/ as part of their auditing functions/ visit

each elementary school, fifth year center and education center at least

once a year and the middle schools and high schools at least twice a

year to perform a test of their cash receipts and disbursements. TheX review of disbursements will be made in sufficient detail to

allow certification that, taken as a whole, the disbursements conform to laws and rules governing the expenditure.of Activity Fund money.'

For each visit to a school the firm will perform the following tests:

A proof of cash test. This test allows statement that the transactions, both receipts and disbursements, recorded

on the books were the same as the transactions that passed through the bank'. It also traces money from classroom to

bank. 2.

Test tracing of office receipts into the ledger, and test tracing of classroom receipts into the office. These tests

allow verification that money being receipted in by the

teachers is being turned into the office and that the office is recording this money properly.

Review on a test basis disbursements made during the period k

covered. Examination is to be made for proper approval by

scriptions

Job Description - Auditors - Student Activity Funds Page 2 the school principal, proper support in the nature of Invoice or statement from vendor, the charging to the '

accounts, and whether the disbursement is in conformity

with rules and regulations governing such disbursements. All work will be done in accordance with state legal requirements

and generally accepted auditing standards. Included will be such tests

as the firm considers necessary in the circumstances. Monthly financial reports of school activity funds will be received

and reviewed by the firm. The firm will also keep records of prenumbered

receipts used in authorization and expenditure of activity funds maintaining an accounting check oh these.

The firm will also provide an annual seminar for principals and

financial secretaries training them in proper accounting procedures relative to activity funds. Whenever the auditing firm becomes aware of significant problem

areas it will promptly so advise the Board. The auditing firm may be called upon by the board or staff to audit specific accounts if they become aware that irregularities may exist.

At the time the firm makes its annual report, it will recommend to the Board ways it could improve policies and procedures as related to the Student Activity funds.

It will not be necessary for representatives of the firm to be present

at board meetings without prior request.

scriptio

Job Description - Auditors - Student Activity Funds Page 3 The firm will meet with the Board no less than twice a year, once in the spring as part of an informational session for new and old Board

members, and secondly at the time the annual report is presented in the

summer. Evaluations of job performance will be conducted by the Board at this time of the presentation of the annual report or shortly thereafter.

It will be based on competency in the above mentioned areas of responsibility.

108

MEETING OF FEBRUARY 23, 1976 - CONT'D

Job Descriptions.

JOB DESCRIPTION AND QUALIFICATIONS

GENERAL COUNSEL OF THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA I. INTRODUCTION:

II.

(a)

The General Counsel of the Board of Education, hereinafter called '‘Board", of Independent School District Number89 of Oklahoma County, Oklahoma, is responsible for providing legal counsel, service, assistance, review and recommendations with respect to all policies, procedures, programs and activities within the jurisdiction and responsibility of the Board.

(b)

The position of General Counsel is created pursuant to the powers of the Board set forth in Title 70, Section 5-117, Oklahoma Statutes.

QUALIFICATIONS: (a)

Admission to the Bar of the State of Oklahoma, and licensed to practice in all local courts in the State of Oklahoma.

(b) -

Admission to practice before the following federal tribunals: 1.

United States District Court for the Western District of Oklahoma.

Tenth Circuit of United States Court of Appeals.

Supreme Court of the United States.

(c)

In the active practice of law with demonstrated competence in the field of school law.

(d)

Ability to:

1. .

Interpret and apply laws, rules, regulations, and legal precedents.

Communicate effectively orally and in writing.

Deal effectively with individuals and groups.

4..

5. ’ _

6. (e)

Examine, and/or prepare contracts, legal instruments, and other • documents to assure completeness of information and conformance with pertinent laws, rules, regulations, precedents, and policies.

Select, compile, and summarize substantive information on statutes “and’specific’legalrsuBjects, ancTcommunicate to the Board changes of direction in court decisions which might necessitate alteration of existing policy. •

Conduct hearings and meetings.

Knowledge of the processes, functions, operational procedures of: 1.

Independent School District Number 89 of Oklahoma County, Oklahoma.

Oklahoma State Board of Education.

Legislature of the State of Oklahoma.

Organizations representing employees of the district.

Oklahoma Attorney General.

Municipal Governments within the district.

Board of County Commissioners of Oklahoma and Logan Counties.

Oklahoma County Election Board.

District Court of Oklahoma County.

United States District Court for the Western District of Oklahoma. III.

DUTIES AND RESPONSIBILITIES;

(a)

To be thoroughly knowledgeable of the following as they relate'to and affect the existing and proposed policies, procedures, programs and activities within the jurisdiction and responsibility of the Board.

- Decisions of Federal Courts.

Decisions of the Appellate Courts of the State of Oklahoma.

Acts of Congress.

Laws of the State of Oklahoma.

Rules and Regulations of Federal Regulatory Agencies and Departments.

Rules and Regulations of the Regulatory Agencies and Departments of the State of Oklahoma.

Opinions of the Attorney General of the State of Oklahoma .

Bills introduced in the Congress of the United States, as requested by the Board and the Executive Officer of the Board.

Bills introduced in the Legislature of the State of Oklahoma.

(b)

To attend all regularly scheduled meetings of the Board, special meetings of the Board, and such meetings of Committees of the Board for which the General Counsel's attendance is requested, for the purpose of providing such legal counsel, service, assistance, review and recommendations as are requested by members of the Board and the Executive Officer of the Board.

(c)

To be available to individual members of the Board and the Executive Officer of the Board to provide_legal counsel, with respect to existing and proposed policies,, procedures, programs and activities within the jurisdiction and responsibilities of the Board.

(d)

To review all contracts submitted to the Board for approval and submit to the Board such opinions and. recommendations as the General Counsel deems necessary.

(e) ,.

To continually review the existing -and proposed policies, procedure, programs and activities within the jurisdiction and responsiblity of the Board as they relate to the laws, authorities, rules, regulations and opinions hereinbefore set forth, and submit to the Board such opinions and recommendations as the General Counsel deems necessary.

(f)

To communicate to the Legislature of the State of Oklahoma the Boardâ€™s resolutions with respect to pending or desired legislation and the Board's rationale therefore.

(g)

To codify the policies and procedures adopted by the Board;'

(h)

To give the highest priority to the needs of the Board and its individual members with respect to the availability of the General Counsel's timeand services.

(i)

To represent the Board in litigation to which the Board is made a party, and to provide general supervision over special counsel retained by the Board for matters of litigation or negotiation.

(j)

To recommend to the Board and the Executive Officer of the Board, consultation and professional services in areas of legal expertise in situations arising in the school district that are beyond the competence of the General Counsel.

109

MEETING OF FEBRUARY 23, 1976 - CONT'D

Jo~b Descriptions

EVALUATION FORM For Use by Board Members

Attorney - Auditor - Clerk - Treasurer

Instructions: Evaluate by scoring each item. A score of (1) is the lowest score and a score of (6) indicates highest score.

Areas Evaluated I.

Personal Qualities a.

Maintains high standards, honesty, and integrity in professional matters.

Maintains poise and emotional stability in professional activities.

Demonstrates ability to work well with individuals and groups.

Exercises good judgment.

Earns respect and standing among his professional colleagues.

Possesses and maintains the health and energy necessary to meet the responsibilities of his position. • J

Devotes the time and energy effectively to the job.

Unsatisfactory 2 1 3 1 |

Satisfactory 4 5

■

Is suitably attired and well groomed. Earns respect of members of the Board.

■

Comments

Job Descriptions

- 2 -

â–

Unsatis factory 1 2 1 3

Areas Evaluated j.

Uses language effectively in dealing with staff members, the board, and the public.

Writes clearly and concisely.

Demonstrates ability to stay abreast of current or changing trends in chosen profession.

Satisfactory 5 4

Comments

I i

II.

Makes responses and/or reports, oral and/or written, in a clear cut and concise manner.

;

Relationships with the Board

Operates in fair ethical manner.

Remains impartial toward Board members. i 1

Refrains from criticizing members of the Board.

J 1

Has a harmonious working relationship with the Board.

j Performs the Statutory requirements, | functions and responsibilities of his office.

Supports Board policy and actions toj the public and staff.

i | i

i i

â™Ś 1

i i

Seeks and accepts constructive criticism.

- 3 -

Areas Evaluated

Unsatisfactory 1 2 3

Iik Business and Finance

Keeps informed on needs of the school programs - facilities, equipment and supplies.

Determines that adequate control and accounting are maintained.

Evaluated financial needs and makes recommendations for adequate financing.

1 i

Aids in the development of an annual budget in sufficient detail for the Board to evaluate priorities.

■ ■

•

IV. Statutory (Or Attorney General's Opinions) Responsibilities

H |

Is informed on Statutory requirements relating to (Attorney's) (Auditor's) (Clerk's) (Treasurer's) responsibilities.

Performs statutory duties of (Attorney's) (Auditor's) (Clerk's) (Treasurer's) office in a timely and efficient manner.

Timely and efficient wi th statutory official duties, with routine official acitvities, and with official duties given by the Board and only at the direction of the Board.

Satisfactory 4 5

Comments

110 fl

MEETING OF FEBRUARY 23, 1976 - CONT'D j:-.-

Criteria for Consolidation o Schools

(

February, 1976

OVERVIEW

The criteria give consideration and treatment to the educational factors and to the cost factors.

Additional analyses have also been suggested with the knowledge that further investigation and scrutiny of all

available information will be required. 3.

When consideration is given to cost factors, the â€™â€™mean cost" per pupil is proposed to be the base used for deter-

mining when the cost for continued operation of a school is too high.

Only those factors which specifically relate

to a school are to be used in computing the cost per pupil. The specific factors of personnel, utilities, maintenance

labor, and custodial supplies, are planned to be included r"

in the compilation.

Like services are provided to all

. schools, and an additional cost for these services, system-

wide, should be applied accordingly.

Therefore, those costs

for services which are "school systemwide" and would be

factors regardless of where a student is housed are not planned for consideration in calculation.

The cost of

services, such as, psychometrists, nurses, counselors, speech therapists, traveling music teachers, consultants, mail or delivery service, security, cafeteria employees,

-2-

Overview

February, 1976

or special education personnel, will follow the student regardless of the school attended.

When a building ceases to be utilized for regular

school purposes, a procedure for reassignment of the school's staff should be established which is consistent

with the past practices and procedure; "that employees are not to be discharged because a building is closed.â€? Personnel should be given the following consideration:

4.1

Be reassigned on a first priority basis over new

applicants being considered; 4.2

Be afforded the opportunity of a choice when a choice exists between the selection of two like

positions; and

4.3

Be given an opportunity for an interview with the supervisor at the new location prior to accepting the assignment.

When an attendance area is reassigned, a procedure

of transportation and/or reassignment of pupils should be established.

Pupils will be assigned where space is

available in a building of like grade level, nearest to

the building being closed; assignments to be in keeping with the black/white ratio existing in the school district;

February, 1976

-3-

Overview

the Courtâ€™s plan will not be altered in future building assignments. 6.

attendance areas may be caused by reduced revenue.

When

the average daily attendance is on the decline, and since

funds received are based upon this factor, a school

district must estimate the loss of revenue for the ensuing school year.

Therefore, planned reduction in expenditures

must be considered in relation to anticipated loss in revenue.

The educational literature is filled with philosophical

statements and research data regarding school size. Educational Research Services has summarized this infor-

mation in a booklet published in 1974.

The paragraphs

below are paraphrased from this report.

7.1

In considering the elementary school, grades K-5: Educational Research Services found that larger school districts tend to have larger schools while the smaller districts have

smaller schools.

Schools located in urban

areas have larger schools, while those located in rural areas have smaller schools. Accordingly, the data revealed that the

average number of pupils enrolled in

February, 1976

-4-

Overview

elementary schools in systems of 25,000

membership or more, was 647 pupils. Minimum size recommendations ranged from

175 to 720 pupils.

Using the projected

enrollment and same number of schools, the average elementary school in Oklahoma City

Public Schools for the 1976-77 school year

will have 279 pupils. This publication also revealed several factors relating

to the effectiveness of smaller elementary schools that are included in the following summary of studies:

Each class contains a total range of achievement because there is no opportunity to reduce the individual differences in a class by group-

ing.

The class size more often tends to be

very large or very small in small schools

because combination classes are not readily

formed.

As the year progresses and additional

students enter or leave, it may only increase

the disparity in the size of classes.

In the

smaller school there is very little opportunity for matching student needs with teacher strengths.

Overview

February, 1976

-5-

In the very small school each teacher works as the only teacher of a particular grade

and has no one at the same grade level to plan or share problems.

There is very little

opportunity for cooperative teaching whereby

teachers complement each otherâ€™s strengths. A small professional staff has proportionately fewer diverse approaches and strengths or

specialties to offer.

Inservice activities

are difficult to plan because of the size of

the teaching staff.

Teachers are asked to

assume more responsibilities, both as representatives of organizations and in sponsoring various types of supervision activities.

In the small school it is difficult to provide continuous clerical help without increasing

per pupil cost excessively.

The provision of

special services, such as, speech therapy,

counseling, individual testing, as well as the services of a school nurse or library personnel are difficult to schedule.

The existence of a

large number of small schools require that itinerant personnel spend comparably more

February, 1976

-6-

Overview

time in travel rather than in contact-time with pupils.

The operation of a cafeteria

at acceptable per pupil cost also becomes difficult, if not impossible.

7.2

In considering the middle schools, grades 6-8:

The philosophical foundation of the middle school concept is premised on the development

of a unique program for pre-adolescent and early adolescent pupils.

It is believed that such

a program will more nearly meet the diverse

needs both education and otherwise, of young-

sters in this difficult in-between period. Consequently, it is not an upward extension of

the self-contained elementary school or a downward extension of the departmentalized secondary

school.

To provide for this philosophy, the

middle school enrollments should be large enough

to provide, in addition to the basic subjects, a wide variety of exploratory experience in the practical and related arts.

Dr. William Alexander in his book, The Emergent Middle School, stated that a school can be too

small to offer an adequate program or too large

Overview

-7-

to manage efficiently.

February, 1976

Some authorities have

indicated that an optimum size for a middle

school is 800.

The Education Research Service, Inc., Summary

of Research on Size of Schools and School

Districts contains the following statements, "School size is not absolute; it is but one of

many factors related to education quality," and

"Middle school size recommendations range from a minimum of 600 to an optimum of 750 to 800

pupils."

7.3

In considering the high school, grades 9-12: An optimum size has not been specifically defined by the educational literature.

The North Central

Association takes the position that a high school is the desirable size when a sufficient number

of students are enrolled and an adequate staff employed to assure a balanced educational program. A recent Education Research Service Research

Brief suggests the range in size from "100 to 1,600 as a minimum; 293 to 2,000 as optimum;

Overview

-8-

February, 1976

and 1,000 to 3,000 as maximum."

Dr. James B.

Conant measures the minimum size as one with

at least 100 students in the graduating class.

CRITERIA

Educational Criteria 1.1.

The student body of an elementary school (K-4, K-5 and fifth year) should have an enrollment of such size that:

1.1.1.

It is possible to have student placement and

grouping opportunities; 1.1.2.

It is possible to have a teaching staff with a variety of competencies, knowledge, special

interests, and talents; 1.1.3.

It will allow greater opportunity for team

teaching, professional growth, and enhance opportunities for teachers to learn from and support each other;

1.1.4.

It will allow support personnel, i.e., curriculum consultants, counselors, nurses, psychometrists,

speech therapists, librarians, and others to concentrate their time and efforts and reduce

the amount of travel time between schools;

1.1.5.

It will permit the services of full-time admin-

istrative and clerical assistance to be provided

without increasing the per pupil cost excessively; and

Criteria

-2-

1.1.6.

February, 1976

It will be possible to have a media center

provided in which is included an aide and a variety of materials to serve the wide range of learning needs.

The provision of the services and educational

opportunities listed above is difficult without in-

creasing per pupil cost excessively in very small

schools; consequently, elementary schools should be consolidated when: 1.1.6.1.

Enrollment of a K-4 school falls below 200

students; 1.1.6.2.

Enrollment of a K-5 school falls below 250

students; and 1.1.6.3.

Enrollment of a fifth year center falls

below 200 students. 1.2.

The student body of a middle school should have

enrollment of such size that: 1.2.1.

It is financially feasible to provide a curriculum which includes basic subjects in addition to exploratory experiences in

the practical, related, and fine arts; 1.2.2.

The teaching staff would be large enough to

provide flexibility in maintaining a balanced

February, 1976

-3-

Criteria

staff, i.e., race, sex, age, etc.

The staff

would also be large enough to have diversity

of knowledges, understandings, special interests, talents and competencies from which

to draw; and 1.2.3.

It would be financially feasible to provide

adequate special services and the necessary support personnel and to justify a media center which includes a comprehensive selection of a

wide variety of materials to service a wide range of learning needs.

It becomes most difficult to meet the criteria listed above when the enrollment of a middle school

drops below 800.

A middle school should be consolidated

when enrollment falls below 600 students. The student body of a high school should have an

1.3.

enrollment of such size that:

It provides four levels of each of the basic

1.3.1.

courses of English, social studies, and math

to recognize ability and interest differentiation; It provides special education classes;

1.3.2. 1.3.

JX..

It provides elective experiences in speech,

J /

-4-

Criteria

February, 1976

journalism, vocal music, instrumental music,

and art; 1.3.4.

It provides elective experiences in industrial

arts, homemaking, and vocational-technical;

and

1.3.5.

It provides elective experiences in business

education, particularly typing and shorthand.

The high schools should be discontinued when enrollments are not sufficient to meet requirements

listed above.

A high school should be consolidated

when enrollment falls below 800 students.

Financial Criteria

2.1.

To arrive at the mean cost per pupil in a school

for a total year, compute the cost per pupil using the factors of personnel (1975-76 school year), utilities,

maintenance labor, and custodial supplies (1974-75). Personnel costs will be determined by using the average

salary for each job classification multiplied by the number of employees in that classification in the building. 2.2.

Compute cost factors on all schools and make detailed study on those schools whose cost per pupil

-5-

Criteria

February, 1976

for the grade structure of the school is one standard

deviation point above the mean (standard deviation--a measure of dispersion in a frequency distribution,

equal to the square root of the mean of the squares of the deviations from the arithmetic mean of the distribution).

Conclusions 3.1.

As buildings are identified as falling below the standard set by the educational and financial criteria, in order that more detailed information is available for consideration in arriving at a conclusion, an additional analysis of other factors, such as, the following should be made:

3.1.1.

Determine number of additional pupils transported and estimated increase in cost if pupils are reassigned;

3.1.2.

Gather statistical information on each building,

i.e., space, age, condition, size, other; 3.1.3.

Compute projected costs on building renovation

and/or remodeling needs; and 3.1.4.

Study pupil enrollment for past three years

and project for three future years.

Criteria

3.2.

-6-

February, 1976

Any K-5 school with an enrollment of at least 125 students, serving a significantly, culturally, integrated neighborhood and

having a racially balanced enrollment without busing, should be

considered an important factor. 3.3.

Additional analyses will be applied to those buildings

identified as meeting the educational and financial criteria for consolidation. If there continues to be no valid reason to remain open, the attendance areas of these buildings will be consolidated.

112

MINUTES OF MEETING OF MARCH 1, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, MARCH 1, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Armond Start, Vice President

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Donald H. Ladd, Treasurer; Robert Livingston and Thomas Walsh, Auditors; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

PART I The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

Roll call established that six of the seven Board Members were present.

Roll Call

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

HEARINGS Mrs. Potts called on Mr. Larry Steele, Coach, Northeast High School, who had registered to address the Board. Mr. Steele spoke regarding his opinion of six Oklahoma City high school gymnasiums having inadequate floors and backboards for conducting girls basketball, and suggested a type of flooring which he deemed adequate.

Mrs. Potts presented Mr. Neil Ginsterblum, representative of the Association of All School Personnel, who presented a Certificate of Recognition as Educator of the Month to Mr. Robert W. Condren, Principal, Coolidge School.

Mr. Condren responded. MINUTES OF PREVIOUS MEETING It was moved by Mr. Donwerth and seconded by Mrs. Hill to approve the Minutes of February 23, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #66 Minutes Approved

LEGAL AND FINANCIAL REPORTS

Mr. Johnson reported as follows: (1)

I filed our appeal today in the Maternity Leave case.

(2)

In the case where we were sued for the difference between an absent teacher's contract salary and what we paid the substitute teacher, from inquiries that I have been receiving, it appears that a number of other school districts are going to intervene on our side. I don't know how many, but one attorney has told me that his Board instructed him to Intervene and assist us in the case. I understand that there are several others who are thinking about doing the same thing. The Tulsa School District has a similar case pending, and we are trying to pool all of our thoughts on these cases.

Attorney's Report

Mr. Robert Livingston, reported for the firm of Moak,. Hunsaker and Rouse; and Mr. Thomas Walsh reported for Thomas and Company. Each gave a routine report.

Auditors 1 Reports

Mr. Ladd gave a routine treasurer's report.

Treasurer's Report

A motion was made by Mr. Donwerth and seconded by Mr. Brown to accept the reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #67 Reports Approved

113

MINUTES OF MEETING OF MARCH 1, 1976 - CONT'D

SUPERINTENDENT'S REPORT R. #68 Rrofessional Crips Approved

It was moved by Mrs. Williams and seconded by Mr. Donwerth to direct the following persons to attend conferences as indicated:

At Board Expense (a) Martha Nell Dodson, National Science Teachers Association Convention, Philadelphia, Pennsylvania, March 16-22, 1976. Board to pay all expenses except the airline fare which is to be paid by the National Science Teachers Association. At no Expense to the Board

(a)

Lois Clark and Jessica Elliott, White House Conference on Handicapped Individuals, Denver, Colorado, March 4-5, 197^.

(b)

Loyce Willett, Southern District Alliance for Health, Physical Education and Recreation Convention, Mobile, Alabama, March 18-19, 1976-

(c)

Virginia Lamb, 1976 National Leadership Seminar for Administrators of Vocational Education in Large Cities, Columbus, Ohio, March 28-31, 1976.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mr. Potts declared that the motion carried. L #69 Resolution of Appreciation Approved

A motion was made by Mrs. Hill and seconded by Mrs. Williams to approve a Resolution of Appreciation for Inez L. Richter, Retired Teacher, deceased January 26, 197&• On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Proposed Affirmative Action Plan for the Oklahoma City Public Schools

Dr. Smith - Since early in this school year, the staff, under the leadership of Dr. Wallace Smith, has been studying, analyzing, and reviewing the requirements or the guidelines for affirmative action programs. In addition, a complete, thorough analysis has been made of the Oklahoma City Public School System's work force in preparation for the development of an affirmative action plan. In keeping with the guidelines, | minimum ultimates or goals have been established for each Job classification. Before goals could be established, it was necessary to obtain some indication of the percentage of minorities and females in the work force in our area. Equal Employment Opportunity Commission recommends the use of Standard Metropolitan Statistical Area in which our system is located. SMSA was obtained from the Oklahoma Employment Commission. The ultimate minimum percentages for minorities other than blacks, are the percentages of those minorities determined to be in the work force in the Oklahoma City Standard Metropolitan Statistical Area. The ultimate minimums or goals in the percentage for blacks in the professional staff is the same as that in our school system now, and this is consistent with our court order. The ultimate percentages for males and females, again, are the percentages in the work force in the Oklahoma City SMSA category. A similar procedure was followed for the classified personnel in the school system. Members of the Board have been supplied with a copy of the Proposed Affirmative Action Plan for this school system. Upon adoption by the Board of a Master Plan for the District, each department head then will assume the responsibility, and will be held accountable for achieving the goals as specified for that particular department. The Personnel Services Office has been assigned the responsibility for coordinating and monitoring the Affirmative Action Plan. You have had an opportunity to review the plan and study it. Certainly, we have very realistic goals that this school system can accomplish, with the dedicated effort on our part to achieve this. Information to the Board

Dr. Smith - (1) I would mention two items. Number one, I am sure of interest to the Board, the Briggs case was rescheduled for June 7, 1976. It was scheduled for today, and has been reset for June 7• (2) Secondly, I would like to present an interim report on the consolidation of attendance areas. ' Following the action of the Board last Monday and the acceptance of the Criteria, the staff through the committee applied the Criteria to each of the schools within the district. Upon applying the standard deviation to the per pupil cost for K-4 and K-5 schools, we had a range in cost from $426.68 to $l,O47«33« After the calculation of the standard deviation was made, the mean was determined first to be $549.23, with the standard deviation for the K-4 and K-5 schools being $112.28. The Criteria calls for those schools falling one standard deviation and above of the mean, to be considered for consolidation. So that would mean those schools with the cost for the factors we calculated, Financial Criteria, $661.51 and above, would be considered for consolidation. The Fifth Year Centers, the mean cost was $581.31, with the standard deviation of $80.68 added to the mean, or for $661.99 for the figure for which those schools falling above that would be considered for consolidation. The

MINUTES OF MEETING OF MARCH 1, 1976 - CONT'D Dr. Smith eont'd committee applied, the Criteria for the educational factors. The names of those schools falling within or below the standards of the Educational Criteria, for K-4 - Belle Isle, Burbank, Cleveland, Garfield, Gatewood, Lafayette, Lone Star, Mayfair, McKinley, Sunset, Tyler, Valley Brook, and West Nichols Hills. In the K-5 schools - Arcadia, Riverside, and Ross; and the Fifth Year Centers - Edison and Green Pastures. Those schools falling below the Financial Criteria, K-4 - Belle Isle, Cleveland, Garfield, Lone Star, McKinley, Tyler, and Valley Brook. In K-5 - Arcadia; and the Fifth Year Centers - Edison and Green Pastures. It was indicated that those schools falling below both standards then would be further analyzed to determine those that would come with the final recommendation. Those schools that meet both sets of Criteria, K-4 - Belle Isle, Cleveland, Garfield, Lone Star, McKinley, Tyler, and Valley Brook. For K-5, Arcadia; and Fifth Year Centers - Edison and Green Pastures. I would emphasize that this is an interim report only. This is the listing of those schools included after the Educational and Financial Criteria are applied. The staff is in the process of further analyzing the factors and will be coming forth with a recommendation to the Board at a later date.

Information to the Board - eont'd

PERSONNEL REPORT

A motion was made by Mr. Brown and seconded by Mr. Donwerth that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #70 Personnel Approved

(Personnel listings - pages 127-135-) PAYROLLS, ENCUMBRANCES AND PURCHASING

It was moved by Mr. Donwerth and seconded by Mrs. Williams to approve recommendations 7^1 and 7^2 (ratification of February payrolls and authorization of March payrolls) and payment of encumbrances as listed for February 12-25, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #71 Approval of Payrolls and Encumbrances

Purchasing A motion was made by Mr. Brown and seconded by Mrs. Hill to approve Purchasing Items B-l through B-12 as follows: 1.

Purchase of Teaching Aids Purchase of teaching aids (profile reading and math folders, handscoring templates, and test sheets) for Title I Learning Centers from Educational Development Corporation^ quotations and materials available only from the designated publisher and/or distributor). These purchases in the amount of $1,193-50 are to becharged to Account 240.01, Title 1-11, and have been approved on our Elementary and Secondary Education Act Application.

Purchase of Flags Purchase of flags for warehouse stock from the following companies which submitted the low quotations: Betsy Ross Flag Girls, Inc. Rex Sales Company

Total

$ 1,087-50 _______20.00

1,107-50

These purchases are to be charged to Account G 240.00.

Purchase of Plumbing Supplies

Purchase of plumbing supplies (pipe) for warehouse stock from F. E. Georgia Supply Company which submitted the low quotation in the amount of $1,346.50 to be charged to Account BL 562O.O5.

Purchase of Instructional Supplies

Purchase of instructional supplies (vocational and industrial arts) for warehouse stock from the following companies which submitted the low quotations:

J & E Supply Company J-Mar Sales Company Midwest Bolt & Supply

294.61 63-48 ______ 176.32

Total $ 534.41 These purchases are to be charged to Account G 240.00.

R- #72 Approval of Purchasing Items B-l thru B-12

115

MINUTES OF MEETING OF MARCH 1, 1976 - CONT'D R. #72 Approval of Purchasing Items B-l thru B-12 cont'd

â€˘

Purchase of Materials Purchase of materials for use hy the Maintenance Department from the following companies which submitted the low quotations:

Auxier-Scott Supply Company Steel Supply Company The Butterly Company, Ltd. Total

379-10 45.22 172.30

596.62

These purchases are to be charged to Account BL 5620.05.

Purchase of Envelopes Purchase of envelopes for warehouse stock from the following companies which submitted the low quotations on single or grouped items:

Transo Envelope Company Graham Paper Company Butler Paper Company US Envelope Company Total

2,720.80 4,477.90 22.50 50.60

7,271.80

These purchases are to be charged to the following Accounts:

G 240.00 G 130.15 Total .

7,066.00 205.80

7,271.80

Purchase of Aluminum Ingots Purchase of aluminum ingots for warehouse stock (industrial arts programs) from Standard Iron & Metal which submitted the low quotation in the amount of $1,080.00 to be charged to Account G 240.00.

Purchase of Warehouse Stock Purchase of warehouse stock for vocational classes (lacquer thinner, enamel, brushes, glue, sealer, turpentine, etc.) from the following companies which submitted the low quotations:

Southwestern Paint Company Casey Jones Auto Paint Anchor Paint Company, Inc. S.E.B. Paint Company, Inc. Sherwin-Williams PPG Industries, Inc.

Total

1,643.64 227.74 102.24 275.76 190.80 1,699-92 4,140.10

These purchases are to be charged to Account G 240.00.

Purchase of Warehouse Stock

Purchase of warehouse stock for vocational classes (bands, brushes, safety glasses gloves, helmets, lens, etc.) from the following companies which submitted the low quotations:

Presto Welding Supplies, Inc. Welders Supply Company Hooper Supply Company Mideke Supply Stephens Industrial Supply Co. Big Three Industries, Inc. Cadillac Plastic Company Lincoln Electric Company Total

20.16 128.10 121.30 188.80 340.78 607.54 1,307.28 3,034.07

5,7^8.03

These purchases are to be charged to Account G 240.00.

116

MINUTES OF MEETING OF MARCH 1, 1976 - CONT'D

10. i

Purchase of Warehouse Stock

Purchase of warehouse stock for vocational classes (boards, cleaner, leads, paper, pencils, scales, triangles, etc.) from the following companies which submitted the low quotations on specifications:

Teledyne Post Triangle A & E, Inc. SAE Supply Alvin. & Company, Inc. Total

858.78 72.00 132.56 7,231.68

5,297.72

R. #72 Approval of Purchasing Items B-l thru B-12 cont'd

These purchases are to be charged to Account G 270.00.

11.

Purchase of Lawn Mower Engine Repair Parts Purchase of Briggs & Stratton lawn mower engine repair parts for use by the Maintenance Department from American Electric Ignition Company (Central Service Distributors for Briggs & Stratton parts). This purchase in the amount of $3^108.31 is to be charged to Account G 770.01.

12.

i !__ 1

Purchase of Canopies

Purchase of four (7) pickup truck-tool box-canopies for use on Central Food Service maintenance vehicles from Songer & Son, Inc. This purchase in the amount of $1,289.60 is to be charged to the Central Food Service Department Account.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. The Central Food Service Department Financial Statement as of January 31, 1976, was submitted as information to the Board.

Central Food Service Statement

WRITTEN COMMUNICATIONS

None.

NEW BUSINESS Mrs. Potts - I would report that the motion that was approved last week for the appointment of a committee of the Board to draw up the recommended role and functions of the Board, that I have since followed through with that and appointed Dene Brown and Paul English to serve on this committee. Letters have been sent to the Boards of the Big City School Systems, asking for copies of such material that they might already be utilizing, to provide some help from their experiences.

Appointment of Committee for Recommendation of Purpose and Role of the Board

Mr. English -* I move that the Board appeal the District Court's decision in the ACT Recognition case, seeking the speediest possible ruling, and pending appeal, comply with Judge Parr's Order by continuing to recognize ACT as negotiations representative, unless Judge Parr or the Supreme Court decides effectiveness of his Order should be stayed while the appeal is pending.

R- #73 Board to Appeal Court's Decision in the ACT Recognition Case

Mrs. Potts - Do I hear a second to the motion? Mrs. Williams - Read that again.

Mr. English reread the motion.

Mrs. Potts - We still need a second. Mrs. Williams - I will second.

Mrs. Potts - Mrs. Williams has seconded the motion. Mr. Brown - Madam Chairman, I frankly cannot see the relevance of this motion, because if the Judge decides not to grant the stay, then this becomes the effect of law anyway. What you have done since we voted to ask for a stay__, already we are in this year's negotiations, and the ACT still is recognized in terms of this year. I can't see where we are not just loading up an issue that will be settled by the court one way or the other anyway, because your motion says that if they grant the stay, then you don't want your motion to count.

Mr. English - The motion says that we will appeal.

It is a two-prong motion.

117

MINUTES OF MEETING OF MARCH 1, 1976 â€œ CONT'D

R. #73 Board, to Appeal Court's Decision in the ACT Recognition Case - cont' d

Mr. Donwerth - Baul, let me make sure that I understand your motion. Your motion is to appeal Judge Parr's decision in the ACT case. However, if the Judge grants a stay that we do not recognize ACT, then we would drop the appeal. Is that what you are saying?

Mr. English - No, that is not what it says. It just says that we are going to recognize the ACT unless Judge Parr or the State Supreme Court grants the stay. In other words, we do not have to recognize them, pending outcome of the appeal. The appeal would he ongoing regardless of anything else. It is the recognition that depends upon whether the stay is granted, hy either Judge Parr or the State Supreme Court.

Mr. Brown - We would hold this over until next week, anyway, wouldn't we? Mr. English - I think the deadline for the appeal is the 3rd of March. correct?

Is that

Mr. Johnson - It should be filed tomorrow, if it is filed at all. Mr. Brown - We have a colleague who isn't here, who has an interest in the matter.

Mr. English - Normally, I would say, yes, that is true, but under this kind of situation___. Mr. Brown - But should we dispense with the rule? That is the rule of the Board that when a colleague who has possibly a negative interest in the motion and is not here, not to vote on it?

Mr. English - There is no rule of the Board like that.

Mr. Brown - I must speak against this motion, because I still do not believe that it is in the best interest of the Oklahoma City School Board to appeal this case. I think that we have been about this business long enough. It is time for us to recognize ACT and get on about the business of our negotiations, and get on about the business of our school system. So I must speak against the motion, in my good conscience anyway. Mr. English - I think that certainly last week we heard some eloquent statements about protecting the rights of the taxpayers. I think that we as a Board certainly are aware, although the District Court ignored the facts in the case, that actually nobody had a majority. Under the law we are required to recognize only the organization that has the majority of the professional educators in the District. And at this time, because of the process we went through, we know that no one has that majority. To protect the rights of every teacher in the system, and to protect the rights certainly of the taxpayers, certainly we as a Board need to appeal this decision, because we had a fair process set up. There are some things that could happen in the interim, possibly in the next few months, that could make this appeal unnecessary, and we could at that time drop it. But I don't think we should drop this appeal until we have a good clarification of the law. One good way to get that is through the State Supreme Court, and this is the ideal way.to do it. If we drop this, certainly, Dene, I think you are well aware that there will be other lawsuits filed, and this is not about to end the issue. The issue will be out there; there is no escape. It is with us until there is a final5determination by the State Supreme Court. Right now we can save ourselves a lot of time. If there is a new lawsuit filed, you are going to have to go through the testimony which means taking away our staff people time and again to go down and testify and give the same testimony that they gave in this lawsuit. We have got the record; it is there. I think to carry it on to the Supreme Court, we would get a faster ruling this way than if a new lawsuit is filed by somebody. I think we as a Board have this responsibility. If we carry on with the idea that this has gone on long enough, the maternity leave case last week would have been a fine example of something having gone on long enough. It has gone on about three times, as long as this case.

Mr. Brown - It seems to me that we have to determine if it is in the interest of the Board, and in the interest of the system for us to appeal the case. If someone else in their own interest decides to file a lawsuit that involves us, that is their business; that is their right. We have discovered that people do that, and groups do that, including groups of our own teachers, all the time. But that is their right. But are we in the position or do we need to be the advocate for one, or are we the advocate for one group or against the concerns of another? Mr. English - I think the Board is an advocate for its own position, which was a very fair and responsible way of letting both organizations present authorization cards, of dealing with those cards, and of recognizing an organization. A lot of people might try and interpret your position as advocating one organization, and somebody else on the other side of the fence advocating another position. I think neither is correct. We are simply advocating the Board's position, which was there all along, and what we felt was right when we passed that policy.

118 MINUTES OF MEETING OF MARCH 1, 1976 - CONT'D

Mr. Donwerth - I don't feel like an advocate for either organization. I feel like the credibility of this Board has been challenged with Judge Parr's decision, when we as a group did relay to both organizations, when discussing the procedural agreement a year ago, our understanding of the intent of the procedural agreement. For that reason, I would support your motion, Paul, except that since the court has put off until tomorrow to hear the stay___ . I understand that Harry has the appeal ready if this is our desire of the Board, and the appeal will only be filed if the stay is not granted; is that correct?

Mr. English - That is probably a legal question.

R. #73 Board to Appeal Court's Decision in the ACT Recognition Case - cont'd

I know what my answer is on that.

Mr. Johnson - The court rules provide that even if an appeal is taken, the trial court, which in this case is Judge Parr, still has jurisdiction to pass on the motion for a stay. So the appeal would not be dependent on any outcome of the stay. Mr. Donwerth - Harry, would this give us any more time to file an appeal if the stay is granted?

Mr. Johnson - No, it will not.

Wednesday is absolutely the last day.

Mrs. Potts - Is there any other discussion on this motion? call for the vote.

If there is not, we will

On roll call, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. Brown - I would move approval of the Affirmative Action Plan presented to us by the Administration.

Mr. Donwerth - Second.

For Consideration at Next Meeting of the Board

Mrs. Potts - Mr. Brown made the motion and Mr. Donwerth seconded, that we approve the Affirmative Action Plan as presented by the Administration. This will be placed on next week's agenda. UNFINISHED BUSINESS

None.

RECESS Mrs. Potts - At this point then, we would be ready to recess for ten minutes, and then the Board will reconvene in the Cafeteria for a dialogue with the Biracial Committee. Members of the Human Relations Committee for the school system have been invited to sit in. All of you are welcome to come down and join us as an observer, if you would like.

PART II Mrs. Potts reconvened the meeting in the Cafeteria. DISCUSSION - Dialogue with Biracial Committee and Members of the Board

The following members of the Biracial Committee were present: Kathy Clark, Wayne Chandler, Neil Pierce, Dr. Thomas E. English, Fran Morris, Helen Parker, Vivian Reno, Judy Barnett, Shirley Darrell, LaFranz Shawnee, and Dick Freeman. Mrs. Potts - I have been proud of some of the developments that are just starting to happen, both with our Human Relations Committee with the school system and the leadership that has been exerted by the President of ACT and AFT in developing really improved ways of dealing with problems within our school system. I have asked for the Human Relations Committee, whatever members could be here tonight, to attend, and also Presidents of both teacher organizations, because I want them to share with you some of iheir projections and some of their ideas, as well. I think it might be most helpful maybe to start by asking Annetta McCoy, as head of our Human Relations Committee, to give a brief update about where we are and where we are trying to go as far as human relations systemwide.

Mrs. McCoy - First, I would like to refresh your memories about how this committee came into being. Human relations as received in our system dealt with primarily race relations as we began to desegregate our school district. And through federal funds we have had inservice for teachers and attempted to solve the problems incident to desegregation. Those federal funds were phased out in 1973> yet we still have had ESAA funds that have been utilized to continue to solve problems incident to desegregation; to upgrade reading scores; to alleviate the problems of the disproportionate number of minority students that have been suspended; to work with potential dropouts; and to work with student groups to show more active participation in extracurricular

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Mrs. McCoy eont'd.

activities. But the inservice funds that were once available to work with teachers to reeducate them to the needs of minority students, and to help them become more aware of discriminatory behavior, prejudicial attitudes, and the effect these have on the learning environment; we have not had those funds. Last year a proposal was made to the Board regarding the planning of a human relations program for the district, utilizing district funds. That proposal was funded and,as the result, several of the Board Members and about 20 of the administrative staff attended a workshop down near Seminole, Oklahoma, at which time we outlined the human relations problems in the district, and prioritized them, and subsequently adopted a human relations policy. I have a copy of that policy for most of you. In September of this year, the Board President and Superintendent appointed a committee which was to formulate, implement, and integrate a human relations program into this district. Most of our members are here. Our students are not here. We have been meeting bimonthly since October. We have printed the policy. Letters are being sent out to the principals of all of our schools and to the directors of departments asking them to post the policy; to explain its importance to their staffs, to patron groups, etc.; and to return a questionnaire. And on the questionnaire we have asked the principals and directors to cite intangibles of programs and activities that they are currentlyengaged in which they feel directly relate to this policy. We have also asked them tocite examples or areas where they feel are being most neglected in implementing the policy. That data will be forthcoming, I hope, soon, and we will be collecting this and trying to make some sense out of it, and some kind of implications. Our committee has been working on trying to really identify and define what the policy really means. And we have been just brainstorming in terms of possible alternative action plans, whereby we could recommend programs and procedures. We have not finished our work and we will be continuing to meet. We have asked several different groups to come before our committee. We have asked a representative from the Curriculum Department to appear before us to talk about curriculum, in that our committee has felt that this policy should be implemented in a number of ways; through staff development; through institutional procedures and policy changes, and through community relations. We have asked that the Curriculum Department do some kind of reporting and evaluation in terms of the curriculum as it currently stands, in order to know where we need to improve it. We have also invited the Federal Projects personnel to come before our committee to inform us in terms of what is being done in the federal programs to further implement this policy. We are going to invite the Affirmative Action Officer to appear before the committee. This is kind of where we are at this point. We are working on a grant that has to be in by Friday, to employ a specialist to help us further assess where we are in terms of an integrated school district, and to identify the variables that are blocking this district from becoming a truly integrated school district. We are a desegregated school district, one of the leading school districts in the nation, according to the statistical points that ESAA awards. But that does not necessarily mean that we are an integrated school district and are providing equal educational opportunities for all of our students. This proposal is currently on the typewriter. Mrs. Potts - I would encourage any of you to supplement or add to what Annetta has said as to what your perception is of what is going on or what you hope to see happen.

Mrs. Potts then called on Mike Barlow, Teacher, U. S. Grant High School, to cite some of his experienc'es at that school.

Mr. Barlow - After the disturbance at U. S. Grant where I teach Human Relations, we had 12 Oklahoma City policemen assigned to the school for security. After a certain amount of time when the 12 officers were still in the building, some of them came into my classroom and participated in role-play experiences with the students, where they exchanged roles with the students, and at other times the policemen would just come in and sit with the students and talk with them and answer any questions the students had. We found from dialoguing with the policemen and the students at that time, that both the students and the police officers developed an empathy for each other's points of view that really was beyond my expectations. As a result, there are no longer 12 policemen at Grant; there are just two. A lot of these officers have been continuing to come back to the human relations classes on their off-duty hours, actually seeking our experiences to do more role plays and different types of activities with the students. Recently, two of those officers came to me and said that they would like to see this be done on a systemwide basis, and they went to a Lieutenant to convince him so they could take it to the Chief of Police. They asked for certain information which I supplied to them, input from the students as to what they had benefited from the experience. Just recently there was an undercover agent at Grant in the area of narcotics; one of my best students. Afterwards, the trust level in the class was really destroyed when they found out he was an undercover agent, but he agreed to come back, and he came back last week to all of the human relations classes, and talked with the students. There was absolutely no hostility afterwards, because they were able to see that he was doing a job, and he explained his point of view. In the Police Department, a plan is to present the program to the Chief of Police whereby two or three officers would be on duty and would be assigned to go to the schools, with the permission of the school system, to interact with the students at the expense of the city. I think that would be wonderful if that could be done, at the expense of the city, instead of officers doing it on their own time, which causes problems. Sometimes they have to

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DISCUSSION - Dialogue with Biracial Committee and. Members of the Board - cont'd

Mr. Barlow cont'd

check every hour to see if they are needed in court, and have to leave in the middle of something. The empathy that has been developed between the policemen and the students is a two-way thing. The policemen are able to see what it is like to be a student and they are getting a feedback that they need to get. We have had male officers, female officers, officers of various different races. I think that this has helped tremendously. In a role play, if the student is role playing the part of a policeman and the policeman is role playing the part of a student, the students really push around those policemen when it is time to exert, and you can tell where they learned that. They didn't just think that up. It makes the policeman think a little bit while he is being roughly treated. This is something that is good, because the interest has come from the City Police Department.

Mrs. Potts then called on Mrs. Joyce Drew, President, Association of Classroom Teachers, to make some statements about a proposal which the organization had presented to the Board.

Mrs. Drew - We decided in ACT that we needed to do something about the violence in the schools. So we requested through the National Education Association a team of experts to come in and do a survey for us. Some of the things that they found are in this analysis that we have made available to the Board of Education, because we would like for this to be a project, not just for ACT but for our community, for our administration, and for our Board. I think after you look that over, you will see that there are several courses of action. It has been recommended to us that it is too broad for us to try to attack all of them, and perhaps we could select two or three of the actions, undertake those and then expand upon them at a later time. I think they are very valuable. They step on all of our toes. It says that we as teachers, we as administrators, we as Board Members, and we as community people have only developed tokenism in dealing with our problems; we have not faced up to the true issues here in Oklahoma City. And I think that is a true statement. We are going to have much more dedication than we have had. I think we are going to have to have a very positive movement or we are still going to see this tokenism continuing. We do have this team of experts coming back the third week in March. You will be receiving letters inviting you to join with us in meeting with our team again in setting up some plans of action. Mrs. Potts - One thing you had mentioned was the possibility of looking into available resources through an ESAA proposal, and of course that has already started. Getting involved in inservice planning where it is effectively dealing with the area of human relations, is one of the things here. Mrs. Drew - There are some teams of people who are already set up by NEA to come in and conduct some training on knowing the HEW guidelines, to ensure students rights, and to ensure women's rights. This type of thing we could possibly ask for. Some things would be made available to us. Mrs. Potts - One thing I noticed was mentioned was lack of coordination as far as building principals were concerned, dealing with problems relating to human relations; that some schools had real good policies in that area, and some who didn't. Mrs. Drew - I- flunk we can also say, though, that that even goes for teachers in different buildings; that we have faculties that are concerned, and other faculties that are not concerned. Not only does that apply to our administration, but it does apply to our teachers, and it does apply to areas in our community. As you deal with PTA groups, more PTA groups are more dedicated to it than others. So I think that could be broadened to include people other than administration. Mrs. Potts - One idea that wasn't specifically put in here but sort of stands out, is the possibility of developing in every school a teacher advisory that might meet twice a month, and a parent-student advisory that might meet once a month in a real coordinated effort dealing with the kinds of things that are happening with students and with staff, anitrying to develop a more positive attitude. Mrs. Drew - We have such a committee at Jefferson where I teach, and I think it is doing a very fine job. I know other schools have them also and they are working. What we need to do, possibly, is set up guidelines for them, citywide; a procedure for establishment of these advisory persons maybe in every school.

Mrs. Potts - Does anybody have any comments or any questions? the beginning of a lot of good ideas.

I think this is just

Mr. English - Have these been relayed to the Human Relations Committee?

Dr. Smith - I have not. Mrs. Potts - I think that is certainly something that should happen; that every member of the Human Relations Committee ought to have these ideas, and the ideas Mike (Barlow) was talking about. Maybe that is sort of a responsibility of us as a Board and staff, that whenever we hear of new strategies, new ways of dealing with some of these

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Mrs. Potts cont'd problems, that we ought to convey them to the Human Relations Committee.

It was indicated that copies of the ACT proposal would be furnished to the Human Relations Committee. Mrs. Potts then presented Mr. Dick Freeman, Chairperson, Biracial Committee, who commented as follows: I would like to challenge the Human Relations Committee, the School Board, and the Administration to seek ways to encourage students to participate in extracurricular activities. One of the things we have noticed as a committee is that football teams, basketball teams, cheerleading squads; those things that students get into voluntarily, generally tend to remain racially identifiable. I realize that you cannot force any student to go out for football or baskeball, but I think the coaches and sponsors for the other groups certainly could encourage both races to participate. When I was in high school, not in an integrated school, but the country boys played basketball, and the city boys played football, and we never mixed. But there is really no reason for that. I think if we could get some of the country boys and city boys both playing football and playing basketball, we would be a lot better off. A lot of our problems in human relations would probably go away after a while. It is very difficult to dislike the man who is playing tackle and blocks the linebacker on the opposing team, if you are playing quarterback, regardless of his race or color. That is one area that you really cannot force anything to happen, but it certainly should be encouraged.

A member of the Biracial Committee expressed disappointment that a Human Relations Policy is just now being attempted for implementation, and inquired regarding the need for funds for inservice training for teachers and administrators, and expressed a concern about a statement that the policy is to be posted. Mrs. Potts - I think that is one reason for this letter to be sent out asking for the principal to fill in the ways he has tried to communicate the policy, because we are aware if you Just post it on a wall, it may never be read. I don't think we were really talking about the funds so much for inservice. We are talking about hiring someone under funds that might be available in this area that could coordinate a whole strategy that would affect all of our staff. You might have one principal who really is aware, is able to provide the kind of inservice needed for his staff, and another one that isn't. You have to try to coordinate this kind of thing where you have it systemwide.

Mr. Brown - You cannot make an assumption that you are dealing with unbiased or unprejudiced people. One of the reasons why human relations training has probably been difficult, is that we have never attacked it structurally, and we have never attacked it in terms of the kinds of things that force people to confront themselves in the ways that they grow. We have said to principals, you go out and give a pep talk; and principals, I think, have done that; whether or not they have felt it inside, they have gone out and said we must get together. Lately, with the problems that we have had, I have a feeling they have said that every time they have had a staff meeting. But in order to overcome prejudice, in order for me to overcome my prejudices of you, that is part of what this meeting is about. We have to be in situations where we can dialogue. We H&ve to be in structures where we are forced to understand one another; we are forced to learn how to get mad at each other without hating one another; we are forced to be in a kind of relationship where we learn about one another. And those kinds of structures have not been in existence. As I understand the Human Relations Policy, these are parts of the kinds of things that we have to do. I agree that it is tragic that they haven't been done before, but because they haven't, doesn't mean that there is very much short cut to it, because you are changing attitudes. You are forcing a teacher who has hated whites or hated blacks all of his or her life, to be in a relationship in such a way that they have to really find out who this person is, and that is tough. That is the toughest kind of learning that takes place, because it sets in the very way that we learned how to make decisions, and the way we understood one another. And that is where I see this task of ours as being so monumental. I feel like inservice in terms of this kind of consultation takes__ ; in some cases I we are going to have to pay teachers, if we are going to take their time to do it. . We are going to have to bring experts in who understand communications, and who understand the dynamics of something so that they can pick up. Not every one can do that. These are the things that cost money. A principal may be totally the wrong person in the world to direct anybody to do anything, if we have got him misplaced. I don't think we ought to be hiring principals that way, but I suspect that way off in some little school some place way up in the corner of the district, we might have one. Mrs. Williams - Am I hearing that this Board should direct a policy that all choruses should be integrated; that we should speak to specifics.;, that where volunteering does not get the integration, that we should direct a policy and say to the principals, you tell your Activities Director to find a way to do this? Mr. (John) Sadberryâ€”(Director of High Schools) - We are almost telling them that now. We had some dialogue today on how to get male cheerleaders. The communication was that cheerleaders have come from pep squads, and if you haven't had male students in the pep squads, then you wouldn't have male cheerleaders. Title IX tells us that we must

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DISCUSSION - Dialogue with Biracial Committee and Members of the Board. - cont'd

Mr. Sadberry cont'd

have male cheerleaders. So when I dialogued with principals this morning, we asked them to try to find a way to do it, if it means that we change our policy, the policy that we have practiced down through the years that cheerleaders would come from the pep squads. So, generally, maybe we are coming close to that, Mrs. Williams. Mrs. Williams - When we went over to Douglass some time ago, my husband looked at certain areas, and he was quite vocal to some of the teachers there, saying, you haven't made an effort to integrate this; this is too black, and the kids are here. He felt that he had a right because those were personal friends. For example, in some groups in my daughter's school, in this particular group there are no blacks in it, and in this particular group, there are no whites; and there are contributing circumstances. The costume for this group costs $U5, and some say I can't afford it, or the Activity Bus won't pick me up. But Dr. Smith has addressed himself to this any number of times, that where these are needed, they will be provided. I would say that this is what our Affirmative Action Plan addresses itself to, and it should. It is doing that. I went to a Student Council activity at Northwest Classen. I don't know whether it was accidentally or on purpose, but it was so mixed up and so integrated until I just didn't know how it happened. It was a thing of beauty. So I am saying, should this Board direct policy where it doesn't happen of its own volition, that you will make it happen?

A member of the Biracial Committee remarked about her experience in talking with school personnel about the difficulty in recruiting students for some activities, and the attitude of parents regarding their children leaving home to go to another section of the city for a school activity at night. Another member of the Biracial Committee spoke to the issue of providing through Board policy some circumstances that would allow students to participate in activities whereby the students would not have to be charged a fee. Again, there was an expressed concern regarding the delay in implementing the Human Relations Policy.

Dr. Smith - Let me indicate that immediately following the adoption by the Board of the Human Relations Policy, a printed copy of that policy statement was sent to all schools, to all building principals, and the department heads. This recent copy was another attempt by the committee to add the emphasis to it, rather than it being on a printed page, the typewritten copy and all, that this could be displayed, be noticed, duplicated and distributed and highlighted, so to speak. But it was sent to them immediately after the adoption by the Board. Inquiry was made as to the instructions that might have accompanied the copy.

Dr. Smith - Principals also discussed it in their meetings. Mr. Barlow - We discussed in our last Human Relations Committee meeting, that one of the ways to disseminate the policy other than the way we were, would be by both teacher groups, AFT and ACT, including it in their individual publications, which we have already done, so that all 2800 teachers might receive it. I would imagine between ACT andJVFT, approximately 2000 teachers will read the policy.

After additional comments by a member of the Biracial Committee regarding the delay of getting the policy out to the personnel, etc., Mr. Brown stated - I have been frankly appalled with the difficulty we have had in moving our system toward the kinds of___ , not in getting a sign on the board, that is all right, and I am glad that we got them up, but I mean the kinds of policies, the kinds that should be watershedding out of this Human Relations Policy; the kinds of structures we ought to be having. If we as a Board are committed to this, then we need to find the money that Annetta needs; find the staff that she needs, if she is the one that needs it. If she is not going to be the one that needs it, whoever needs it, we need to get it on and begin to put in place the structure that makes human relations kinds of things work, and that is not a sign on a bulletin board. I think that we have a sin of omission to some extent; we have a right to be chastised for that. I have felt that way for some time, and I have expressed that to Pat and to Paul, and we have talked about this for some time. I think we have good reasons, but that doesn't excuse us for taking -this long to be about it.

A member of the Biracial Committee commended the Board and the staff on the structure of the Human Relations Policy, and commented regarding the biased attitudes of principals, teachers, students, etc.; the use of terminology in communicating, and other. Mr. Donwerth - I would like to refer back to a statement a minute ago about integrating the extracurricular activities. I think this has a lot to do with personal choice and talent. I really believe that the white boy that is a good football player, a good wrestler, a good basketball player, regardless of what school he is in, is going to see that he participates in a sport, because that is his choice. I attended a talent show at one of the high schools last year, and 90$ of the participants in the

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i i I

DISCUSSION - Dialogue with Biracial Committee and. Members of the Board - cont'd. Mr. Donwerth cont' d

talent show were black. And. I am sure that none of them lived, in that area. They j managed, to get over to sing and. play their instruments and. whatever, because this is i what they were good. at. I believe that if a student, boy or girl, wants to participate; they are going to be there. If their talent is in basketball, regardless of their j race, they are going to be on that basketball team. Out of 45 starting basketball i players in the Oklahoma City high schools, six of them are white. The black boys are i just better basketball players, and they are the ones that are on the teams. At one i high school, three of them are white and two are black. I really don't think you can ' force these children, other than by their own choice, to participate in something that : they don't really like. We just had the State Wrestling Tournament in Tulsa. Six j out of 12 of the State Wrestling Champions were black. I think that it was just maybe j this year that we have ever had very many blacks in wrestling. They are really getting^ into the sport, and they are doing it by choice. I don't think we are integrating the ' extracurricular activities by demanding that they do this. The young people are doing \ it on their own. The whole atmosphere in the schools seems to be a lot different than â€˜ it was last year, and definitely the year before. It seems to be getting better. I j really feel that these kids are accepting each other, and by choice they are integrat- | ing the extracurricular activities. !

| i ||

There was concern expressed by a member of the Biracial Committee regarding what is meant by the district "funding" the human relations program, and what kind of grant is being pursued for the program.

Mrs. Potts - Right that is the extent this person in the would provide sort we have been doing workshops here and the school system.

now we are funding a Human Relations Coordinator, and I believe of it. Annetta, maybe you could explain what the job of request would be and how you see that. As I perceive it, this of a grand plan for really assessing and following through. Where a good job in one place and a good job in another place, having there, it would be involving a whole assessment and strategy for Annetta, maybe you can explain that a little better.

I â€˘

Mrs. McCoy - I would first answer the question on the funding. I think this is a very crucial issue. If I had to project what I would like to see in the Oklahoma City school district, I would like for our efforts in human relations to be funded by the district, not by federal programs. We need several staff members. We need one to do administrative work in planning; coordinating; working with departments; working with j the Curriculum Department in staff development; community relations; and coordinating ! the efforts in all of those areas to implement a human relations program within all j of those branches of the school system. Someone needs to spend their time in attending ! committees, coordinating and managing, and influencing; processing kinds of things, | long range goals, etc. Then we need some staff people involved in implementing; ; perhaps someone assigned to the K-4 schools; someone assigned to the fifth year and middle schools; and someone assigned to the high schools. Presently, I am the only person that has the portfolio, and doing administrative kinds of work. It limits what you can do in implementing programs. We have no inservice money presently allocated to do staff training with teachers, after school or on Saturdays, and neither do we know what that staff training should be. We have done a lot of staff training in the â– past, and, Mr ..._j3rown, we have had workshops which provided opportunities for interaction. The'Se have been with some successes, and I think we would have been in a s worse position today if we had not had those. But we do not have funds available at j the present time to continue those kinds of inservice. We really are not aware of 1 what teachers need and what they want. This is a big question that should be i researched before we just go out and design something. It takes staff time to assess ( and adequately plan the kind of inservice that is really needed and will be most I beneficial. So we do not have these funds. It would certainly be helpful to this committee if we knew what the Board had in mind in terms of funding, because we have all kinds of great imaginations, and we can brainstorm and think and plan, but we are aware of the limitations of funds. We have never been given any kind of direction in terms of what we could anticipate to plan with. We can come up and have ideas, but it always takes staff or funds to implement them. It would be helpful if we knew of some perimeter for that. In regard to the grant that you were alluding to, there are some funds available for one year to employ a specialist in integration. As we have been working on writing up this grant, the functions of this person would be to do an assessment or perhaps set up, first, the criteria for what is an integrated school district; what are the criteria by which you would evaluate an integrated school district; do some evaluation in terms of which schools are meeting these criteria and to what percentage, and then do an assessment regarding variables that seem to be blocking us from moving toward full integration of our school district. We have been and are involved in many many things, and yet we still continue to have racial conflict and violence erupting. We need a clear picture in terms of what it is that we do need to do. If it is the teachers' lack of knowing methods to implement in their class to promote interaction in the area of affective education, then we need to know that is what we need, and how to go about planning it. If it is lack of parent involvement in some schools that seems to be prohibiting that particular school from moving forward, then we need to know what schools are lacking in that, and if that is 'a variable. If it is still procedures or policy that are discriminatory and our way of

124

MINUTES OFMEETING OF MARCH 1,1976 - CONT'D

DISCUSSION - Dialogue with Biracial Committee and. Members of the Board - cont'd Mrs. McCoy cont'd

doing business is not promoting self-worth, is increasing hostility and lack of morale, then we need to know that. So this grant is designed to employ a person who can make that kind of assessment and work with the Superintendent and his staff, the administrative staff in designing long-range alternatives, so that in ten years from now we can look in terms of where we are today and where we want to go. Those funds may not be forthcoming. It is on the drawing board and has to be in Dallas by Friday, and it is not even finished. A lack of coordination of efforts seems to be a real important area, because we have found that there are lots of things being done and yet there are no common goals and a collaboration of people who each receive the common goal and are directing efforts in those areas, and feeding into a person or a group of people. There were additional comments related to Mrs. McCoy's remarks, and the need for a definite commitment on the part of the district.

Mrs. McCoy - I want to say there are two things that are significant that have happened this year that indicated that the district is doing something. Last year, guidelines for affective education were developed and should be off the press immediately. It is a book for teachers, a guideline for teachers on affective methods in the classroom. Hopefully, that guideline can be diffused throughout the system, and through curriculum inservice, teachers are going to be trained to be better skilled to provide more interaction in the classroom. That is one good thing that this district is moving toward and funding itself. Another thing is the organizational development program that the district is going into. It is a method of problemsolving, problem-analysis; we are working at training from the Board, all down the hire through the principals, to utilize good group process skills, interaction skills dealing with conflict resolution, etc. In order that the top level people are better able to identify and plan and interact with each other, we are committed to that kind of development now with our staff. The Board worked Valentine's Day, all day; and the administrative staff is going to be going through two sessions; all of the directors will be going through the session; the consultants and all the principals by the end of the summer. I do think these are the kinds of things that are encompassed within this policy. Likewise, the Affirmative Action Program has been designed and is being implemented,which I think is another tremendous effort of this district to eliminate the kinds of racist procedures and policies that we have been operating under that do discriminate. This is getting to a lot of the issues that you are talking about. Inquiry was made by a member of the Biracial Committee regarding the Human Relations Policy and questionnaire.

Mr. (James) Robinson - (Principal, John Marshall High School) - The committee decided that the representatives of the different principal groups and adminstrators groups on the committee would present these to our groups ourselves and try to have them done in a discussion.

Additional inquiry was made as to what would happen if the questionnaires were not returned. Mr. Robinson.- I-will answer the part of it for the high school principals. In presenting them to the high school principals, I told them that we would like to have them fill them out and send them back; and as the representative, I will be trying to get all eight of the principals to submit one of these.

Inquiry was made as to what would happen if the Human Relations Committee were informed of a successful human relations program that is being implemented in a school in the district, and would this be shared with other schools? Mr. Robinson - Our plans are to try to come up with a program of things that we want to recommend to be done in this district. If we get input from schools on the activities that we deem worthy of including in our package that we will be recommending, then at that point we would be recommending certain programs that we find are working. From what I understand, we will try to develop a package to recommend, and that is as far as I think this committee is to go.

Further inquiry was made as to if the Human Relations Committee is fully supported by the Board and the Superintendent. Mr. Sadberry - I don't think that would be to the point of ignoring the leadership in the principalship's role. Of course, the Superintendent's authority would apply on all levels. The Superintendent wouldn't want the committee to tell the principal that this is something you have to do. If it gets to the point that the principal has to be told, we would have to go through channels to get him told. If you mean is the Superintendent behind it, I think the answer would be in the affirmative. Yes, the Superintendent's Office is behind it. If you want to know whether the Human Relations Committee itself can make any demands, I would say possibly not.

125

MINUTES OF MEETING OF MARCH 1, 1976 - CONT'D

DISCUSSION - Dialogue with Biracial Committee and Members of the Board - cont'd Mrs. Potts - I think you are speaking to a problem though, and that is a real fragmentation of the programs that are going on. Maybe this is an area where the Board and the administrative staff could lend our full support behind our coordinator, telling the system as a whole that there is one person who is in charge of coordinating these programs, and anything that you are interested in developing in that area, we want to know about. In other words, we can duplicate things that are good that are going on. I think there is a lack in this area, and I think we are partly responsible for that lack.

Additional comments were made regarding the motivation or pressure probably needed to implement a program. Mention was also made of the Affirmative Action Program.

Mr. Brown - I wonder if we could provide a copy of "the proposed Affirmative Action Program to members of the Biracial Committee?

| '

! I

Dr. Smith - I don't have enough copies for each of them, but I do have enough to be shared.

]

| i

A member of the Biracial Committee remarked regarding the effectiveness of the climate i under which a program or activity thrives. Commendations were made concerning the ! dialogue which was taking place between the Biracial Committee and members of the Board, I and the need to get on with the implementation of the Human Relations Policy. ! A concern was expressed by a member of the Biracial Committee regarding the possible need for the human relations program being funded by the district instead of by federal funds.

j <

Mrs. Potts - I think the kinds of things that we are talking about tonight might be developed through a charge to the Human Relations Committee to make some recommendations to the staff and to the Board about the kinds of things that they feel are necessary for us to have a viable human relations program. I think that they are aware of our financial limitations, but they are also are aware of some of our needs, maybe, better than most of us. I would like to see that as a charge to the committee, to develop some recommendations to the Board where we can put the kind of teeth in it, whether it is funding or whether it is manpower or whatever, so that we will really have something.

A member of the Biracial Committee expressed a concern for some short-range planning as well as some long-range planning. Mrs. Potts - I think we are getting to a point where we are about ready to wrap up. i I want to give Dick Freeman a chance, if he has anything more that he would like to add. |

Mr. Freeman - Only one request; if you find the specialist in integration, let me know.

There was additional discussion regarding the terminology that would be used in the grant.'

| ?

Dr. Smith - I would like to make some comments. If I didn't know better, and after | sitting through this evening's session here, I would draw the conclusion or make the I assumption that this school system has done absolutely nothing in human relations. That would be-myâ€™Tirst reaction, but I happen to know better, and I know that we have had several programs where there has been $100,000 and all, plus several times__ , this kind of thing. We have gone through this. I know there are some very fine activities going on in this school system right now, and I would hope that we wouldn't draw a conclusion from this that everything is bad and nothing is good. I guess part of this is setting the stage for what we hope will happen. In order to help develop information for proposed budget for 1976-77> I have asked for what the objectives of the human relations area were this year; what has been accomplished in that area, and what obstacles or what kinds of problems we are faced with that have kept us from reaching those. This I think will help then to set the stage. I think the other area, instead of having departmental budgets on all of these things; inservice, for example, is set up when a need is Justified by a department. My main point is that I don't want us to draw a conclusion that everything is bad. There are some very, very fine things going on. We have a lot of work to do, but we are working with changing attitudes of people as much as anything, and that is not simple. I am really not sure how it is j done. I am not sure I know what an attitude is, let alone how I would go about changing a person's attitude. But I am very optimistic. I think the establishing of this committee was a step in the right direction. I really have confidence in this committee and its recommendations; its knowing the system; its knowing what we are doing and what needs to be done; coming back with recommendations to us that are workable, sensible, and practical solutions. With the coordinated efforts of all of us, every one of us working at it, we are going to have a program where we can work this committee out of a Job, and that is what I would like to do. One of the things that we are trying to do is set up in our staff development an inservice program for our employees as a part of human relations, built into it as a part of the overall effort. I will be real pleased on the day that I can say to this committee, you are dismissed; your Job is done, we don't need you any more; that human relations is Just a part of everything that goes on in this school system. I really appreciate the feedback, the interaction, and the comments and statements from the committee.

126

MINUTES OF MEETING OF MARCH 1, 1976 - CONT'D

Mrs. Potts - I really thank all of you for coining. I think there has keen a lot of important sharing tonight, and I hope that some of this will result in some real positive actions that you will be able to look to in the near future. I need a motion that we adjourn. ADJOURNMENT A motion to adjourn was made by Mr. Brown and seconded by Mr. Donwerth, and carried unanimously. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST:

Approved the 8th day of March, 1976.

R. #74 Adjournment

127

MEETING OF MARCH 1, 1976 - CONT'D_____

Personnel

TERMINATIONS Major Classes of Terminations:

Voluntary Resignation

Changing employment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

a. b. c. d. e.

Mandatory Retirement

Notice of Dismissal

Discontinuance of Employment

a. b. c. d. e. f.

Termination from leave of dosence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations Engel, Al Ewan, Lavora Herrick, Sharon

Roberts, Joyce M.

Employments

Northwest Coach/Teacher

1-21-76 ■

Lone Star/Stonegate Kindergarten

2-06-76

Southeast Art

3-31-76

S.C.R. 1 Consultant, Title I

1-30-76

Annual

— Holder, Roxanne

$8255.

B.S. OU

2-05-76

Lone Star/Stonegate Kindergarten

Allocation Reassignment

Irons, Reginald

8255.

B.A. Langston

1-05-76

Central Innovative Music

Trenary, Jo Ann

Brunk. Sharon

8255.

B.S. CSU

1-16-76

West Nichols Hills Primary

Miles, Mary

Howell. Pamela

8255.

B.S. BGSU

3-26-76

Johnson Intermediate

Bensinger, Shirley

Ratchford. Karla

8255.

M.S. OSU

1-19-76

Northwest Spanish

Jones, Goldie

Tilman, Laurie

8668.

B.S. OU

2-26-76

Rogers Special Education

Arnold, Marion

Tully. Debra

8255.

B.A. OU

2-02-76

Southeast English

8255.

B.A. UA ‘

1-05-76

Culbertson Intermediate

Schulp, Elizabeth Watson, Virginia 1 - S.C.R. - School Community Relations Department 2 - BGSU - Bowling Green State University - Bowling Green, Ohio 3 - U.A. - University of Arkansas - Fayetteville, Ark.

128

MEETING OF MABCH 1, 19?6 - CONT'D

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

APPROVED EXP.

EFFECTIVE DATE

B.S. CSU

2-10-76

Columbus Primary

U5U.

M. Ed. CSU

2-02-76

Pupil Placement - Psychometrist

11359.

M. Ed. CSU

2-05-76

Capitol Hill High Vocational

SALARY

DEGREE COLLEGE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Employments

Annual

Additional Position Moore, Cathryn A.

$8255.

Transfers Case, Melba

DeVore, Mildred

Wood, Eugene

Gonzalez, Gilbert

Cudjoe, Johnell

M°Elvany, Linda

9721

M.A. 1 UK

1-19-76

Guidance Services Elem. Counselor

Snelgrove, David

Nawrocki, Stephen

8535

M. Ed. OU

2-09-76 .

Moon Social Studies

Parental Leaves Falsarella. Melba

Buchanan Primary

1-22-76

Johnson. Susan

Lafayette Primary

1-30-76

Dennis, Jean E.

9195.

M. Ed. CSU

2-02-76

Lafayette Primary

McGaughey, Melba

Quail Creek Primary

2-13-76

Papin, Carol L.

8865.

M. Ed. - CSU

2-13-76

Quail Creek Primary

APPROVED EXP.

EFFECTIVE DATE

Capitol Hill Middle Math 2-20-76 White, Linda 1 - UK - University of Missouri - Kansas City, Missouri NAME

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Parental Leaves

Roosevelt Science

Wolford, Linda K.

•

12-19-75

Leaves of Absence

Employments

Annual

Robertson, Delores

$8255.

B.S. OU

2-2-76

Star Spencer Speech-English

Batson, Brenda

8255.

B.S. CSU

1-19-76

Rogers Science

Nichols, Rose E.

8550.

2-09-76

Vocational Nursing L.P.N. Instructor

Hl Health

Donaldson, Angela

Star Spencer Drama

2-02-76

Quinn, Brent

Jackson Science

1-30-76

Deceased Smith. Kenneth J.

TECHNICAL Terminations

Weiss, Mary D.

Vocational Nursing L.P.N. Instructor

2-20-76

129

MEETING OF MARCH 1, 197 6 - CONT'D

_ Personnel

RECOMMENDATIONS TO THE BOARD

Temporary Employment

Vocational Education: Vocational Work-Study Students - $2.20 per hr. Transportation :

Title III - Carl Bradley - Bus Driver - $5.00 per day - effective 2-9-76 Personnel:

Rosa Lambeth - Biracial Secretary - $2.51 per hr. - effective 1-27-76 Instructional Aide - Judy Keenan - Wheeler - 1 day per wk. - rate - $73.60 per month. Instructional Aide - Marilyn Dodson - Lee - 2 days per wk. - rate $1L7.2O per month.

Substitute Teachers - February 1976

Attebery, Gary Austin, Sandra Breckenridge, Arthurine Calhoun, W. Janette Cason, Bennye L. Clark, Annetta Dollarhide, Patricia Elder, David Faggioli, Karen Fender, Linda Fitzgerald, N. Joan Gallimore, Robert Hepburn, Mary Henthorn, Tressie Holt, Charles Jackson, Bemeice Katzung, Vickie Kreimeyer, Dale R. Mathias, Marian Matthews, Joyce Miller, Virginia Muntz, Patricia Newsom, Peggy Owens, Janet O'Bryan, Robert Parks, Frank Patterson, Kary Kay

Social Studies Elementary Social Studies, Math Music Elementary Elementary Elementary Special Education Elementary Phys. Ed., Deaf Ed. Science, Reading Chem., Science Music Library Science Phys. Ed., Science Elementary Special Education Elementary French, Eng., Latin Music Learning Disabilities Health, Phys. Ed., Sci. Lang. Arts., Soc. Stud. History Math Math Elementary

Pendarvis, Ronald Phillips, Sheryl Powell, Janet Reagan, Susan Reavis, Susan Rinehart, Stephen Rolewicz, Mary Ross, Clara Saxton, Jerra Shelton, Nancy Shoush, Sharon Smith, Susan Stauffer, Patricia Stewart, Jeane Stewart, Rodney Stowe, Susan Taylor, Ima Ruth Taylor, Mozelle Thomas, Mary Tilman, Laurie Tirey, Susan Watson, Curtis Waugh, Norma Weimer, William Wigley, Diane Williams, Kathryn Young, William

Phys. Ed., Drivers Ed. Sp. Ed., L. D. Elementary Elementary Art, Language Arts Social Studies Math, Science, English Elementary Elementary Elementary Elementary Elementary Elementary Elementary Social Studies Elementary Elementary Social Studies Elementary Special Education Special Education Lang., Arts, Lit., French Art, Home Economics Social Studies, Phys. Ed. Psychology, French, Hist. Elementary Health, Phys. Ed., Social Studies, Drivers Education

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL Terminations

Cross, Nona Gaddis, Evie Jett, Freddye

Lockwood, Carmen McFadden, Leatrice Poolaw. Arlene Robison, Vinita Woods, Yvonne

Brown, Patricia

Putnam Heights Elementary Clerk

2-03-76

Longfellow Reading Aide

1-26-76

Oakridge Reading Aide

1-30-76

Biracial Committee Secretary

1-23-76

Arcadia LRTA

1-16-76

Lincoln Indian Aide

2-13-76

Southern Hills ESAA Aide

1-23-76

Adams \ Time Elem. Clerk

1-21-76

Employments

Monthly

Patterson, Gladys

368.

2-05-76

Oakridge Reading Aide

Christian. Charline

368.

1-19-76

Arcadia LRTA

Reece. Peggv

368.

1-26-76

Southern Hills ESAA Aide

Jones. Nickie V.

375.

2-02-76

Craig, Mary

375.

1-26-76

Central Innovative Media Aide

Gauntt, Cynthia

375.

1-21-76

Central Innovative Aide

Taft Attendance Secv. â–

Additional Positions

130

MEETING OF MARCH 1, 1976 -COW'D

Personnel

.. ...........

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Transfers

Employments

Midgett, Marilyn

Bates, Ronnie

Scudder, Florence

Burleson, Jessie M.

Pereira, Theresa

Monthly

2-16-76

Administration Bldg. Media Aide

220.80

2-01-76

Hawthorne PT Media Aide

Kemp, Annie L.

368.

2-02-76

Classen LRTA

Scudder, Florence

Q M Dow, Iynli A.

117.20

2-03-76

Putnam Heights PT Media Aide

Vaughn, Phyllis

Terrill, Betty J.

127.

2-02-76

Special Education Junior Secretary

$381.

FOOD SERVICE Terminations Arnett, Norma L.

Cummings, Lodessa Payne, Susan

Ray, Doris

NAME

Hoover Helper

2-06-76

Southeast Helper

2-06-76

Gatewood Helper

2-06-76

Marshall Helper

1-30-76

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

-^Applications Processed

Anderson, Norma J.

Lwaiting Assignment

$2.20

2-01-76

Helper

Ballinger, Lois

2.20

1-27-76

Helper

Barnes, Ruth A.

2.20

1-26-76

Helper

Bauer, Geraldine

1.00

2-05-76

Student Helper

Rfliiman, Tamilip

1.00

1-20-76

Helper

Bethany, Belinda

1.00

2-02-76

Student Helper

Bishop, Naoma

2.20

1-16-76

Helper

Bradley, Betty J.

2.20

1-12-76

Helper

Brown, Anna L.

2.20

1-30-76

Helper

Chess, Carolyn

2.20

2-01-76

Helper

Davis, Angela

2.20

1-30-76

Helper

Eberson, Desiree

2.20

1-26-76

Helper

Etris, Billie L.

2.20

2-01-76

Helper

;

131

MEETING OF MARCH 1, 1976 - CONT'D

_________________ ___

PERSONNEL

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

__ DEGREE COLLEGE

I Personnel APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

1 FOOD SERVICE

Employments

Hourly

Applications Processed

Etris, Carolyn L.

$2.20

1-09-76

Helper

Fisher, Darlene

2.20

1-20-76

Helper

Flemings, Arizola

2.20

2-09-76

Helper

Grill, Alice E.

2.20

2-03-76

Helper

Gunter, Frinda

2.20

1-22-76

Helper

Hamilton, Juanita

2.20

1-20-76

Helper

Handy, Yvonne

2.20

1-30-76

Helper

Harge, Gloria J.

1.00

2-02-76

Student Helper

Hightower, Barbara

2.20

1-30-76

Helper

Jones, Carla J.

2.20

2-03-76

Helper

Joyner, Lucille

2.20

1-12-76

Helper

Kendrick, Johnita

2.20

2-09-76

Heiner

Russell, Loretta

2.20

1-15-76

Helper

* Awaiting Assignment NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Employments

Hourly

Applications Processed

Leave of Absence

Hl Health

Baker, Lorene

Deceased

Woodell, Pearl * Awaiting Assignment

Southern Hills Manager

1-15-76

Upton, Sammie

$2.20

1-23-76

Helper

Wallace, Golma

2.20

1-21-76

Heiner

Webb. Bessie L.

2.20

2-0h-76

Helper

Whitman. Vallie

2.20

1-28-76

Helper

Wilson, Ruth

2.20

1-19-76

Helper

Wood, Gladys

2.20

1-26-76

Helper

132 MEETING OF MARCH 1, 1976 " CONT'D

I i

Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations Alford, Roosevelt Anders, Mike

Blake, Katherine

Bradley, Carl Brown, Walter

Caldwell. Jerry Ferguson. David

Hamilton, Bobby

Holcomb, A. J foskison, Arthur

Johnson, Dennis Jones, Eddie ones, Lawren

alley, Tommy

Employments Uf

Ilf Ilf Ilf If

Ilf If

Ilf

Ilf Ilf Ilf

Bus Driver

1-27-76

Jackson, George

Bus Driver

1-16-76

Bus Driver

1-30-76

Bus Driver

izi£-75

Bus Driver

1-20-76

Bus Driver

1-16-76

Bus Driver

$195

1-29-76

Bus Driver

Neeley, David

1-21-76

Bus Driver

Slayton, David

2-06-76

Bus Driver

Ware, Wilbur

1-22-76

Bus Driver

1-16-76

Collum. Due Ann

■1-JL5-76

Bus Driver

1-28-76

Butler, Lemuel

12£

1-28-76 .

Bus Driver

1-16-76

Forest, Don

102.50

1-19-76

Relief Driver

Mechanic

1-15-76

Gordon. James

1-27-76

Mechanic

Bus Driver

1-16-76

Pete. Randolph

1-28-76

Bus Driver

1-20-76

Bus Driver

1-26-76

Neighbors, Hugh

1-26-76

Bus Driver

1-12-76

ASSIGNMENT

NAME

Monthly

EFFECTIVE DATE

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations

Krusemark, Montie Dee, Janet tanning, Jay

^Donald, Bobbie

leal, Martin telson, Darrel

high, Jimmie

Smith, Jennice Taylor, Sidney

Turner, W. L. filson. B.T

Samora. Susan

Ilf

lif lif

lif Uf hf

lif lif Uf Uf

Bus Driver

1-23-76

Employments

Monthly

Estle, Leo

$235

1-26-76

Bus Driver

1-30-76

Curry, Steven

2-01i -76

Bus Driver

1-30-76

Pointer, Richard

1-28-76

Bus Driver

I-3O-76

Garrett, Ronald

1-28-76

Bus Driver

2-11-76

Bus Driver

2-02-76

Bus Driver

1-26-76

Williams. Leslie Jr.

lr23-76.

Rus Driver

Bus Driver .

1-20-76

Byus, Doresa

1-22-76

Bus Driver

1-21-76

McDonald, Bobbie

1-26-76

Bus Driver

1-30-76

Bus Driver

2-02-76

Washington. Bernice

2-03-76

Bus Driver

1-12-76

Jones, Lauren

1-15-76

Bus Driver

133

MEETING OF MARCH 1, 1976 - CONT'D Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations

Employments

Monthly

Crews, James

Garoutle, Glen

$677.

2-09-76

Mechanic

Goss, John

MÂ°Glory, Cliston

195.

1-08-76

Bus Driver

Moore, Freddie

Roy, Richard

195.

2-03-76

Bus Driver

Childress, Ronald

235.

1-22-76

Bus Driver

Eades, Wesley

195.

1-29-76

Bus Driver

Krusemark, Monte

235.

1-19-76

Bus Driver

Schultz, Leo

195.

2-05-76

Bus Driver

Wytch, Lake

235.

1-15-76

Bus Driver

1-15-76

Relief Driver

Shuffield, Johnnie

ASSIGNMENT

NAME

EFFECTIVE DATE

97.50

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

Employment-Sub st itut e s

Hourly

Beatty, David

$2.50

1-06-76

Bus Driver

Maybon, Herman

2.50

I-OI-76

Bus Driver

Wilson, B.T.

2.50

12-11-75

Bus Driver

Employments

Monthly

Dulan, Warner

$h55.

1-22-76

Longfellow Floorman

TRANSPORTATION -

SERVICE

Terminations

Booker, Johnny Cavnar, Marvin

Chaney, Robert E. Cooks, Otis L.

Duke, Myrtle N. Kennedy. Jack Lynch, Wayne F

Mathews, Eddie L.

Longfellow Floorman

Voc-Tech Floorman

1-29-76

Voc-Tech Floorman

1-21-76

Capitol Hill Middle Lie. Floorman

2-03-76

Jackson Matron

1-08-76

Kaiser Custodian

1-27-76

Jefferson Lie. Floorman

1-16-76

Jones, William A

U55.

2-05-76

All Schools Relief Floorman

Southeast Floorman

1-23-76

Ray, Charlie

U55.

2-03-76

Southeast Floorman

12-31-75

13^ MEETING OF MARCH 1, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Employments

Monthly

Sowell, Ray

$U55.

2-05-76

All Schools Relief Floorman

Tate, Earnest L.

U55.

2-09-76

Roosevelt Floorman

Ramsey. Webster

Tate, James

1*55.

1-21-76

Linwood Floorman

Peoples, Archie

Young. Buddy

1*65.

1-23-76

All Schools Relief Floorman

Terminations-Substitutes

Employments-Substitutes

Hourly

Jones, William

$2.20

1-26-76

Star Substitute

Terminations

Marshall Floorman

1-16-76

Voc-Tech Floorman

1-30-76

Eisenhower Floorman

1-23-76

All Schools Relief Floorman

1-30-76

Hawthorne Lie. Floorman

1-30-76

Roosevelt Floorman

2-16-76

McGlon, Joseph McKinney, Andrew D.

Milligan, Wayne Renteria, Manuel

Russell, Freddie

Scott. Michael

Transfers

Allen, Steven Miller, Ricky W. -------- â€”

Star Substitute

1-23-76

Heronville Substitute

1-19J6

NAME

ASSIGNMENT

EFFECTIVE DATE

1!!l NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations-Substitutes Moore, Curtis West, Billy J.

Capitol Hill Middle Substitute .

1-19-76

Edgemere Substitute

1-30-76

Employments-Substitutes

Hourly

Atlabachew, Delnessahu

$2.20

1-22-76

All Schools Substitute

Baker. Jack A.

2.20

1-15-76

Burbank Substitute

Gossett. Bryant

2.20

2-02-76

Buchanan Substitute

Mitchell, Paul W.

2.20

2-09-76

Southeast Substitute

Moore, Curtis M.

2.20

1-15-76

Capitol Hill Middle Substitute

Peters, Donald

2.20

1-27-76

Marshall Substitute

Rockwell, Bonnie

2.20

1-26-76

Harding Substitute

Prince, Harvey

2.20

1-26-76

All Schools Substitute

Shively, David

2.20

1-21-76

Van Buren Substitute

Warden, Larry D.

2.20

1-15-76

Carver Center Substitute

Weatherlv. Dorothv

2.20

2-02-76

All Schools Substitute

. 2.20

1-30-76

Edgemere Substitute

West.. Billy Joe .

Grissam, Carell

Hl Health

Leave of Absence

SERVICE

NAME

All Schools Relief Custodian

ASSIGNMENT

â€¢

2-13-76

EFFECTIVE DATE

Hourly $2.20

Wright, Donald

SALARY

Employments-Substitutes

NAME

DEGREE COLLEGE

APPROVED EXP.

2-02-76

EFFECTIVE DATE

Eugene Fields Substitute

ASSIGNMENT

CD H

1 1

MEETING OF MARCH 1, 1976 CONT'D H CO \J1

136 MINUTES OF MEETING OF MARCH 8, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, MARCH 8, 1976, AT 7 P-M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

The following persons addressed the Board regarding various aspects related to the consolidation of attendance areas: (1)

Walter L. Conner, Jr.

(2)

Rep. Thomas A. Bamberger (Mr. Bamberger presented a signed petition to the Board on behalf of Garfield patrons.)

(3)

Rep. L. H. Bengtson, Jr.

(4)

Loy Lackey

To Mr. Conner's remarks, members of the Board inquired:

Mr. Donwerth - Mr. Conner, have you checked with the patrons in the two areas that are presently attending Bodine, as to how they would feel about being redistricted back to___ ? Mr. Conner responded that "this is what we wanted to do." Mr. English - Can you get this work done in a week?

Mr. Conner's response was that he would have to direct the question to the President of the Valley Brook PTA. Mr. English - What other options are you talking about, though, on these other schools? Can you get with our people and work on that in a week and have something concrete to offer? Mr. Conner gave an affirmative reply, and cited some options to which Mr. English referred.

Mr. English - If you start turning K-4's into K'5's, you have to look on down and see what you are doing to some of the Fifth Year Centers. Mr. Conner responded that they would want to look very closely at the data on the feeder schools.

Mr. English - In redrawing the boundaries for the neighborhood schools, are you contemplating making the walk a little longer for some students? Mr. Conner replied that "where possible, we would want to make it possible for students to walk to school."

Mr. English - What about the others? Mr. Conner cited Ross as an example, wherein students could walk to school and use the crossover. He also referred to reassignment of students from Bodine to another school, and their riding a bus. To Mr. Bamberger's remarks, members of the Board responded:

137

MINUTES OF MEETING OF MARCH 8, 1976 - CONT'D Mr. Donwerth - You mentioned., and. as I told. Jimmy (Birdsong) when I talked, to him on the phone the other day, I have not heard from anyone that is on the staff at the Administration building or at any of the schools, that the legislature was having anything to do with the possibility of wanting these schools closedI don't know where this is coming from.

Mr. Brown - Let me say, Mr. Bamberger, that in visiting with the patrons, I made the statement that in the discussion of the budget for the committee on common schools, that the discussion of the size of the Oklahoma City School District has come up on numerous occasions. It has come up to teachers as they have gone there to talk to the committees; the fact that they expect us to be good stewards of our resources; that they expect us to do the best that we can. Of course, no one has said that Garfield School has to be closed, but they have certainly said that you are going to have to do something to manage your budget. Perhaps you don't know that is true, but I suspect it is true. I suspect that the legislature does say to us that we expect you to mind your funds. And I understand from teachers who have reported to me, that they have said we expect schools to be closed. I don't think there has been any action or any law passed, but I think that kind of discussion has probably gone on; is that true ?

Mr. Bamberger responded negatively, and stated that he would probably ask for a resolution expressing the will of the legislature to the contrary.

Mr. Brown - More important than a resolution, would be for you to get with those people who are concerned with appropriations, and appropriate the amount of money necessary to run these schools so that we won't have to year after year find it difficult to do this. I realize that it is your job to represent your constituency. It is also our job to administer the system. It bothers me when dialogue goes on in private, as people talk about the kinds of problems with budgets, and then when we actually get down to the nitty gritty; when we get down to the process of trying to budget our funds, you know and I know that there is that kind of pressure; maybe not from you, you may not be on that committee, but you know though that pressure probably exists. Mr. Bamberger expressed disagreement that pressure exists to close schools in the Oklahoma City School System. Mrs. Potts - I -think one thing we are talking about is something that came up last year in the legislature, and that was working to try and get Weighted Average Daily Attendance as the basis for funding, because the cost of educating urban children is higher. If you can help in the future in directing the legislature in that area, we would be very indebted to you.

To Mr. Bengtson's remarks, Mr. Brown inquired - I want to make sure that I heard you correctly, that you don't exactly agree with your colleague in the House, but that there has been pressure on the Oklahoma City School System to close schools, and that you understand it is something that we have to do; is that right?

Mr. Bengtson remarked that "they have not come to us and said you have got to close schools, but they have come to us and said you are going to have to tighten your belts; you are going to have to make some changes and some adjustments; yes sir."

Mr. Brown - The reason I asked you to say that was because I was the one that made that remark â€˜to my patrons who came to me, and I wanted to be sure that was clear. I am happy to know that Mr. Bamberger has come to that knowledge this evening and he can help us in the House. Mr. Bengtson continued with his remarks regarding the possible need for adjustments, but spoke specifically to a request that Tyler School remain open for a year. To Mr. Lackey's inquiry as to whether members of the Board would vote on the schools to be closed, individually or as a group, Mrs. Potts stated - That is up to the pleasure of the Board. We will have a recommendation that includes a total of all the schools recommended. I don't think any decision has been made, and we could go any route. As Board Members, we have all taken a look individually at each of these recommendations. Mrâ™Ś Donwerth - I would hope that as this Board has done in the past when schools have come up for redistricting or possibly for closing, they have been voted on separately, one unit at a time, by the Board, rather than a group. However, the Board will, I am sure, decide on the way they vote on it at that time, but I would hope it would be voted on by the individual school.

MINUTES OF PREVIOUS MEETING #75 Minutes Approved

It was moved by Mr. Brown and seconded by Mr. Donwerth to approve the Minutes of March 1, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

138

MINUTES OF MEETING OF MARCH 8, 1976 - CONT'D

LEGAL REPORT

Mr. Johnson reported as follows:

(1)

Last week you authorized and directed me to file an appeal in the ACT Negotiations Recognition case. I filed that appeal last Tuesday (March 2,

(2)

In the case filed in District Court for collection of the difference between the contract salary of an absent teacher and the amount paid the substitute teacher, I entered an appearance today for the School Board, and it extends the time to file an answer until April 9, Âą9^6. I have plans to meet with the attorney for the Tulsa School District on Wednesday (March 10, 1976). I am going to meet with him to discuss what we will do in our respective cases. They do have a similar case, and we expect attorneys from several other districts to meet with us.

Attorney's Report

SUPERINTENDENT'S REPORT

It was moved by Mr. English and seconded by Mr. Donwerth to direct the following persons to attend conferences as indicated:

At Board Expense (a)

Nelda Tebow and Jeanee Hamilton, Association for Supervision and Curriculum Development Preconference Seminar, Gainesville, Florida, March 10-12, 1976. Expenses to be paid from Teacher Corps funds.

(b)

Thomas J. Smith, Council of Big City Superintendents Meeting, New York City, New York, March 31-April 3> 1976.

(c)

One or more Board Members, National School Boards Association Convention, San Francisco, California, April 8-13, 1976.

(d)

Mary Bloomer and Barbara Green, Council for Exceptional Children Convention, Chicago, Illinois, April 6-9, 1976. Expenses to be paid from Title VI-B funds.

(e)

Jesse Lindley, Jerry Rippetoe, and Joe Hodges, Visitation to observe and obtain information on Program for the Gifted, Fort Worth Public Schools, March 9> ^-91 Board to pay for car expense only.

R. #76 Professional Trips Approved

At no Expense to the Board (a)

Lois Clark, Council for Exceptional Children Convention, Chicago, Illinois, April 6-9, 1976.

Report on Consolidation of Attendance Areas

Dr. Smith - As a review, at the meeting of the Board on February 9 of this year, we presented proposed criteria to be utilized by this school system in considering the consolidating of school attendance areas. Two weeks later, February 23, the Board adopted the criteria to be considered. March 1, I submitted to the Board an interim report supplying information listing the names of the schools, which when the criteria for financial factors and the educational factors had been applied, met both sets of criteria. I indicated to the Board at that time, those ten schools would be further reviewed and analyzed, and that we would be submitting a report back to the Board on recommendations for the schools that we would propose be considered for consolidation. Friday afternoon the committee completed the assignment of reviewing and reanalyzing and pulling together the report. We are recommending for the Board's consideration eight of the ten schools that were presented in the interim report, to be consolidated, reassigned, or combined with other attendance areas. The committee did meet with the representatives of Urban Renewal Authority, the Oklahoma City Planning Commission, also with the representative of the Federal Court. The Liaison Committee of the Board also met with the Biracial Committee last Tuesday evening and submitted the criteria for their consideration. The eight schools we are recommending for consolidation are: Belle Isle, Cleveland, Edison, Garfield, Lone Star, McKinley, Tyler, and Valley Brook. We are recommending, because of unique conditions, isolation and other.factors, that Arcadia and Green Pastures not be considered for consolidating for the 1976-77 school year. The committee then assumed a further task, and that was to determine the proposed reassignments of those pupils in the affected areas. Constant endeavor was made to follow consistent patterns for the distribution and assignment of pupils to the new attendance areas. However, circumstances at times did indicate that there was need to have independent treatment of these factors. The attendance area assignments as a whole; the total area would be reassigned to a new attendance area to follow a

Information to the Board

139

MINUTES OF MEETING OF MARCH 8, 1976 - CONT'D

Information to the Board contâ€™d

Report on Consolidation of Attendance Areas - cont'd Dr. Smith cont'd

pattern where the pupils will continue for future years to the same Fifth Year Center, the same middle school, and the same high school as they would have attended had these reassignments not Been made. Belle Isle, McKinley, Lone Star, and Valley Brook fall in this category; that is, it is proposed that the total area "be assigned to a new attendance area. Some attendance areas required a split in the assignments, and we follow a little different pattern where the pupils may attend a different Fifth Year Center, and in some cases this did propose or did improve the racial Balance at those schools as well. Those schools where there is a change would he Garfield, Cleveland, and Tyler. The recommendations are enclosed in a pamphlet that is several pages in length. We are proposing that the Lone Star area students he assigned to Britton Elementary School; the same Fifth Year Center; the same middle school, and same high school as they presently attend; the Belle Isle area students to Burbank; again, continuing with the same assignment for the higher grades; the Cleveland area students, the area west of May Avenue, north of N. W. 23rd Street, to Madison; the area south of 23rd Street, east of May Avenue, to Hawthorne; and the area north of 23rd Street and east of May Avenue, to Sequoyah. In connection with that, the Lincoln students in grades 1 through 4, now attending Cleveland, would be assigned to Hawthorne. Some of the pupils from Lincoln are currently assigned to Hawthorne. In the Garfield area; the area west of Drexel would be assigned to Arthur, and the area east of Drexel to Van Buren. The King fifth year students currently attending Garfield would be assigned to Adams. The McKinley area; we are proposing that these students be assigned to Fillmore. The first through the fourth graders that are bused from the old Dunbar area, that is now the Page-Woodson area, would be assigned to Parmelee along with some of the other students that are already coming from the same area to Parmelee, rather than to McKinley which is proposed for consolidation. The Valley Brook area students, we are proposing assignment to Hayes. With the Tyler area then, north of 15th Street, to Westwood, and the area south of 15th, to Columbus. With the area of Tyler being assigned to Westwood, the fifth year students would go to Page-Woodson. The first through the fourth graders coming from the Culbertson area would be assigned to Heronville rather than to Tyler. In the Edison area, the fifth year and kindergarten students would be assigned to the Creston Hills area. The West Nichols Hills area fifth year students currently assigned to Polk, would be assigned to North Highlands in lieu of Edison. The Mayfair and Monroe fifth year students would be assigned to Polk. In each of these cases, the data you have been provided does give the ratio of blacks to whites prior to the reassignment; it gives the ratio of blacks to whites following the reassignment; and also gives you the capacity of the facilities being assigned, as well as the age, size, and other factors about the buildings that we are proposing for the assignment. Mr. Brown - I have two questions. First, I know that the recommendations that Mr. Conner has brought to us are not new recommendations. In fact, I think that probably they have come to us many times. I realize that you do not have all of the data that he has available or will have, but would you like to comment on these recommendations and what your feelings are?

Dr. Smith - Mr. Brown, I would take this approach. I mentioned this at the February 9 meeting of the Board, that in 1966-67 this school district had some 75A57 pupils; we were operating 117 facilities. In 1975-76, at the end of the first quarter this year, we had somb 49,971 pupils, and we are operating 108 facilities. We are projecting at the end of the first quarter for this coming school year, 48,876 pupils. It ' was pointed out last week that the per pupil cost for our elementary students, 1 through 4, ranges from slightly over $400 per pupil to something over $1,000 per pupil. The $3 per pupil figure that was mentioned a little earlier is somewhat misleading, because that is really the $3 above the $661 figure, which is $100 or so above even the mean or average for elementary students now within the school district. We did consider those factors, and when you start looking at those factors, then you start affecting the memberships and the factors at the other schools. If you start pulling students from Harrison, for example, you start pulling that down to the point where it is going to be falling within the criteria. In addition, one of the factors we have to face is that we have administrators assigned to these buildings, and in some cases three or four staff members, paying them an administrator's salary. And rather than calculating the current salary for that individual, we took the average administrator's salary for an elementary principal and applied that to each school rather than showing the actual.cost for that building, which helped to compensate for those that might have had more experience, etc. I might say quite frankly that it comes to the point that it is the belief of the staff that it is necessary to consolidate some attendance areas rather than attempt to find ways of keeping schools open. Mr. Brown - So it would be possible to keep all schools open if we could afford it?

Dr. Smith - Yes. Mr. Brown - But we can't afford it; that is what you are saying?

Dr. Smith - If we had the funds to support it, and if we could provide the kinds of services which we indicated in our criteria, where we could have the aide for the

i4o

MINUTES OF MEETING OF MARCH 8, I976 - CONT'D

Information to the Board cont'd

Report on Consolidation of Attendance Areas - cont'd

Dr. Smith cont'd Media Center and all the other services we would like to provide for each school, and we could financially afford it; yes, we could keep every school open.

Mr. Donwerth - I would like to ask one question in reference to the Tyler School. I understand in talking to you and reading through the report, that you have checked with the Planning Commission and various other agencies, Urban Renewal, etc.; that on the expected influx cf* families moving into these areas; could you shed any light on the Tyler area for us? Dr. Smith - The information we obtained from the City Planning Commission on this, the description for the Tyler area indicates that it is the high retired or incidence of retired individuals, high renting, high mobility, school population declining, the size of the households declining, ani they are projecting on the long range that it will decline even further rather than increase. This coincides with the projected data that we have from the Research Department indicating the projected enrollments and the degree of accuracy over the past eight or ten years. Mrs. Williams - Dr. Smith, does it appear that perhaps the Housing Authority input had not been put into the City Planning? I know that sometimes it takes a little time for figures to "bump" against each other.

Dr. Smith - We took this as the best data they had available to them at the time, and we met with them last week.

Mrs. Williams - But there might be additional information? Dr. Smith - It could be. Mrs. Potts - Are there any other questions regarding this particular item before Dr. Smith moves on to the rest of his report?

Mr. Brown - If it is in order, I would like to move the report of the Superintendent on consolidation of schools, so that it might be placed .before us for next week.

Mrs. Potts - Mr. Brown has made a motion that this report be placed on next week's agenda for a final vote by the Board. Did I hear a second to that motion? Mrs. Hill - Second. Mrs. Potts - Mrs. Hill seconds. following week.

This item will be placed on the agenda for the

Mrs. Williams - Madam President, I should like to ask a question that was posed to me by some of my constitutents, a concern for the kindergarteners that are at Edison that will be transferred over to Creston Hills. Here we have again another busy thoroughfare area. We have N. E. 23rd Street, which is cutting those districts apart, and we will have five-year olds that would have to be transported from the 26th Street area over to *19th'Street. That is quite a little jump for kindergarteners. I had no answer, I am sorry to say. I know that it is not a desirable condition. Drâ™Ś Smith - As you recall,kindergarten in the system is freedom of choice. The family may enroll their kindergartener in any school, really. If you recall, this is in keeping with the court's order.

Mrs. Williams - But where would they go that is near?

This is it; this is the concern.

Mrs. Hill - We are busing our kindergarteners to Lone Star and Valley Brook; would they not be___ ? Mrs. Williams - How would they get Valley Brook kindergarteners over to Hayes? Mrs. Hill - And Lone Star to Britton?

Dr. Smith - I believe we have indicated in here that we treat these as we do currently, with the transportation really being provided one way; that is, they may ride the bus to the school of the morning, and then it would be the responsibility of the parent to provide transportation home, or if they bring them at noon, then they ride the bus home. This is consistent with what we do now with the kindergarten youngsters. I will need to look specifically to see if there was a change or an alteration to that. The transportation provided there now appears to be for the run of the morning and the run of the afternoon, and not for lunch, for Valley Brook and Lone Star. For Lone Star, we do transport now, and it would be a continuation, just an extension of the current transportation system. Mrs. Williams - Do we have figures as to how much we will save after all of this is out? I would like to know before I vote, just how much I am going to save by this,

For Consideration at Next Meeting of the Board

141 MINUTES OF MEETING OF MARCH 8, 1976 - CONT'D

iâ€™or Consideration it Next Meeting if the Board :ont 'd

Mrs. Williams cont'd and to what use it will he put. We are all trying, and maybe the legislators will get back and tell the rural legislators that there are some big city schools that need some help, some money. I wish I could at least get a figure some way.

Dr. Smith - We can have that to you prior to next Monday. One other area or item of concern in connection with this; in past practices, many times the staff ha^e been reassigned to the same areas where the pupils are reassigned; that is, if there is a vacancy in the particular grade level and all at that newly assigned area. I mention that, specifically, because you did get a copy of a letter from an individual indicating that the staff at a certain school now knew the unique kinds of needs of their youngsters. They had that concern. Many times in the past, the staff, where possible, and if that is their desire, have been assigned to follow the pupils. Remarks Dr. Smith

Dr. Smith continued: (1) Last Friday, March we did have inservice workshops for our employees. I would like to take this opportunity to commend our Curriculum Department, the consultants and all others involved in the planning and the conducting of these workshops, and would also like to commend the employees. I attended some of the activities and found very positive attitudes exhibited on the part of- the employees there. I was pleased with what I saw with the professionalism of the employees. Comments from some of the employees indicated that they felt it was extremely beneficial just to get to meet with their counterparts from one of the other schools; where the Social Studies I teachers, for example, were together at one location. I certainly feel that it was beneficial, and I wanted to commend those that were involved in the planning of it and in the conducting of the workshops.

(2) One other thing I would mention is our utilities to date compared with one year ago. This includes the services through January, approximately. Our gas bill year to date is $298,591.18, which is 133-18$ of what it was one year ago. We had projected about 10$ additional for this year, and I think you can see that we missed our projection considerably. Our electric bill to date through January is $423,503-96, 109.04$ of what it was one year ago; telephone bill, $121,672.03, 110.08$. The only one of our utilities that is a lower percentage this year and the lower year to date than it was last year, is our water, $81,197-00 or 87-4$ of what it was for a comparable period one year ago. I think we can attribute that to the fact that we did have rain last summer and fall, and it wasn't necessary to water football fields and lawns as much as we had the previous year. At this time we are continuing to monitor and try to find ways to conserve on our energies. I met with representatives of Oklahoma Natural Gas Company last week, and I really don't see any hopes for this leveling off or declining. The latest information I have at this time is that we can probably plan on about a 30$ increase again next year over this year. PURCHASING #77 Approval of ?urchasing Items L and 2

It was moved by Mir. Brown and seconded by Dr. Start to approve Purchasing Items 1 and 2 as follows:

Purchase ofElectrical Supplies Purchase of electrical supplies (extension cords, electric cords, and trouble lights) for warehouse stock from the following companies which submitted the low quotations:

H. E. Leonhardt Lumber Company Cook Electric Supply Company, Inc. Total

112.08 1,986.08

2,098.16

These purchases are to be charged to Account G 240.00.

Purchase of Instructional Supplies Purchase of instructional supplies (duplicating covers, correction fluid, ink, masters, stencils, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications: Columbia Ribbon & Carbon Business Essentials, Inc. Thompson Book & Supply Company Copy-Craft Texas, Inc. Duplicating Products, Inc. Burtco Total

9,135-00 1,071.00 339-08 636.OO 3,562.00 651.24

$ 15,394.32

These purchases are to be charged to Account G 240.00.

142 MINUTES OF MEETING OF MARCH 8, 1976 - CONT'D On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #77 Approval of Purchasing Items 1 and 2 - cont'd

UNFINISHED BUSINESS Motion made hy Mr. Brown and seconded by Mr. Donwerth at the meeting of March 1, 1976, for consideration at the meeting of March 8, 197&, to approve the Affirmative Action Plan as presented. Mrs. Potts - Is there any discussion of the item at this time?

Mrs. Williams - On page 2, paragraph 2, it states, "Responsibility and authority for program assigned to top company official. The responsibility for affirmative action has been assigned to the Personnel Services Department with the appointment of Supervisor of Staff Development and Affirmative Action." I wish it could have been stated in here that the responsibility for it is that of the Superintendent, however, knowing full well that the responsibility for anything within this system is the responsibility of the Superintendent. I would like to have it spelled out so that after we pass off the scene, the next Board will know. I would vote for the Affirmative Action Program, but I wish we could specify it this way, that the Personnel Services Department will have the responsibility of monitoring it.

Mr. Brown - If you could make a motion that would alter that, I would second it. Mrs. Williams - That is an amendment to the motion.

Mr. Brown - If you would amend the policy, I would second it. Mrs. Williams - I would like to make an amendment to this motion to specify that responsibility for the Program is assigned to the Superintendent of Schools; the responsibility then for monitoring the Affirmative Action Program is assigned to the Director of Personnel Services Department.

Mrs. Potts - Where is your wording? Mrs. Williams - Starting with paragraph 2, the lead sentence says, "Responsibility and authority for program assigned to top company official." That is okay; that means Dr. Smith. Then the next subparagraph would read, "The responsibility for the Affirmative Action Program has been assigned to the Superintendent, and the responsibility for monitoring of the Affirmative Action Program assigned to the Director of Personnel Services Department." Mrs. Potts - You are adding that also to the same sentence.

Mrs. Williams - Yes. Mr. Brown - I will second it. Mrs. Potts - Is there any discussion on the amendment?

Mr. English --Maybb Dr. Smith could respond as to how that affects what was being proposed. Does it mean any change other than naming you as being responsible? Dr. Smith - As Mrs. Williams indicated, I believe that you hold me responsible for all of these areas anyway. I am not sure that it changes the intent that much.

Mrs. Potts - Down in the next paragraph under the recommendation it mentions that a full-time individual will be responsible for Affirmative Action, the Supervisor of Staff Development and Affirmative Action, and implement the program. Dr. Smith - As that indicates, the EEOC suggests that a full-time Affirmative Officer be employed. However, it was our feeling that with the reassignment of the Personnel Services Department's duties and responsibilities, and the fact that they1have the records available and do maintain the records, it was our feeling that the affirmative action monitoring could be carried out by them and it would not be necessary to employ a full-time Affirmative Action Officer. We do further state, however, that we would want to appoint an advisory committee.

Mr. Brown - Madam Chairman, is that germane to the amendment before the body? let's vote on the amendment and come back to the body.

If so,

Mrs. Potts - I had thought it was, but in our going into it, I believe you are right. I had thought that might clarify the situation, but I don't believe it does, really. Mrs. Potts - Is there any further discussion on this amendment? call the roll?

Madam Clerk, will you

R. #78 Approval of Affirmative Action Plan

1^3 MINUTES OF MEETING OF MARCH 8, 197 6 - CONT'D

R. #78 Approval of Affirmative Action Plan cont'd

Mrs. Potts - We have made an amendment to the motion; we would need to return to the basic motion before the Board, and that being approval of the Affirmative Action Plan as a whole. Mr. English - I am just wondering from the Superintendent here, if you could sort of explain to me, please, a little about the thinking on, instead of a full-time person to monitor this, why we are setting up an advisory committee; why would EEOC, do you suppose, recommend a full-time person rather than an advisory committee as is being set up here?

Dr. Smith - I alluded to that very briefly a few moments ago, with the Personnel Office having the records on file, that all employment, terminations, etc., come through their office, it was felt with those records available and with the assignment of the duties of Mr. Cheney to this particular area, with the new assignment of staff development and affirmative action, that this would adequately cover this particular area. Mr. English - What does a full-time Affirmative Action Officer do, then? If it is just a matter of looking at the records there, is there something more to this job than just looking at the records?

Dr. Smith - I would say it would include the recruitment, the training for people to prepare them for promotions, advancements, etc., and again, basically the kind of responsibility that we have assigned to this individual. At the time we reorganized, if you recall, I mentioned very specifically that this was one of the reasons for organizing as we were, with the sets of responsibilities assigned to Mr. Cheney. Mr. Brown - I do feel that if the Personnel Department is the department which has responsibility for the hiring, and it is expected then to monitor its own, I wonder if by putting this particular function under the Personnel Department, if it isn't taking away some of the monitoring authority incumbent on the nature of this particular task. Not that I think that our Personnel Department would ever be discriminatory in any way, but it does seem to me that it would be difficult for anyone working under the Personnel Department with authority to do that, to monitor in that way.

Dr. Smith - Our Personnel Department doesn't employ anyone other than those that work directly in the Personnel Office. They process employments; receive applications; and they fellow through with showing applications, making arrangements for Interviews with the department or principal that is seeking an employee; and thgrprocess the employment once that recommendation is made. I see it as being very appropriate for them. They do that now and they have been doing this, in connection with our ratios of black and white in our buildings. They have the ratios for each building, and as a vacancy occurs, they monitor that and indicate that I am sorry you must fill this with a person of this race rather than one you have recommended, or something of this nature. Mr. English - As I understand, they are going to do recruitment, be responsible for the recruitment, and I assume a part of the monitoring task is also to monitor the recruitment operation?

Dr. Smith - I would say their task here is, if there is need for female employees, for example, it is their responsibility to go out and recruit applicants in that particular category, to show to that department head or to that principal when they have a vacancy.

Mr. Brown - I would support this recommendation since it is the recommendation of the Superintendent and he feels like it will work this way. I have some misgivings about whether it really will work this way. I would like for us to come back in six months or a year and ask the question, has it indeed worked like we thought it would? I would want to accept your recommendation now, and then if it doesn't work like we think it will, come back at a later time. Dr. Smith - If it doesn't work, I will be the first coming back to you with recommendations for something that will make it work. Mrs. Potts - On page 2, number 3, we are talking about analyzing the present work force to identify jobs, departments, and units where minorities and females are underutilized Underutilization is defined as having fewer minorities or women in a particular job category than would reasonably be expected by their presence in the relative job market. This is something that many people don't understand, that we are not saying you have half women and half men, then you have to have half of your jobs filled by women and half by men. We are talking about drawing from the job market statistics that are available. Is this information available then on a yearly basis? I would assume that this would need adjustment from time to time. Dr. Smith - We based it on the SMSA of 197^-, which was the last one available. Certainly as the new ones become available, you do utilize that. But, yes, as you indicated, I think the data in Table II indicates very clearly that it is not a 5O"5O male-female.}, that the market area shows males, 77* 6/0 females in the category of teachers, counselors, librarians, nurses, coordinators, consultants, and the other people of that category. Those are the people that are available in the market area for assignments.

MINUTES OF MEETING. OF.MAgCH_8, 1976.-. CONT'D Mrs. Potts - So this would he reevaluated then, I would assume, next year, and adjusted as the result of new data about what is available?

Dr. Smith - Yes. Mrs. Williams - Availability in the market area; that job market area is Oklahoma City, isn't it? Dr. Smith -The Greater Oklahoma City or Metropolitan Area; right.

Mrs. Williams - I understood the court order to be and EEOC to mean, in accordance with the population mix of the system. I know Oklahoma State Employment Security Commission has job market figures. But, for example, one of our finest principals didn't come from the Oklahoma City job market.

Mrs. Potts - We are talking about recruiting to fill these spots, not just drawing from our own market. Mr. Brown - The job market, as I understand it, merely gives the basis by which EEOC, for instance, holds us responsible. They expect our Affirmative Action Plan to be as responsible as the job market will permit in this area. Dr. Smith - I think it would be real appropriate to mention here, also, and particularly to our employees that are present, that we are not proposing the mass dismissal of employees now and to reemploy people of other races or sex to meet these quotas. As we had indicated to the Board last week, upon adoption of the districtwide plan, each department head then will have a responsibility, and the plan breaks it down by job categories and departments, to work on an immediate goal, those with known terminations, etc., and then moving in the direction of meeting the plan. It will not mean that we will be firing people tomorrow and this kind of thing. In the first place, with our certificated, contracted employees, you have a contract with them.

Mrs. Williams - Attrition will take care of that. Mr. English - Another question of the Superintendent; are we required by any sort of federal law, rule, or regulation to have an Affirmative Action Program? Dr. Smith - I am not quite sure that I could quote the law, but I would say if we don't have, then we are subject to a number of suits being filed. It is a requirement that we do implement, or that we do adopt or approve an Affirmative Action Plan for this school district. Mr. English - That is under a federal law, regulation or what? I should be asking about the law.

Maybe Harry is the one

Mr. Johnson - No, it is under the regulations and guidelines of the EEOC. Mr. English - How long has the school system been responsible for having such an Affirmative Action Program under these regulations? Mr. Johnson - It was first called to our attention when we had the complaint where they said we had discriminated on account of sex, and at that time they said we were supposed to have ah Affirmative Program on it.

Mr. English - Are you talking about within the past year or sometimes before that? Mr. Johnson - I am talking about the Martha Lee Hayes case.

Mr. English - When did that law or regulation go into effect? Mr. Johnson - The amendments that made the law applicable to public agencies, were the amendments of 1972, and then they passed their regulations in March of 1973I didn't read it specifically in those particular regulations, but they said the school district would have to have it if it was indicated that there had been any discrimination; to remove suspensions or doubt about it, we would have to have an Affirmative Action Program. Mr. English - And already at that time the complaint about sex discrimination had been filed against us? Mr. Johnson - I presume so, although there wasn't anything in writing on it. Mr. English - Wasn't the complaint filed in November of 1972?

Mr. Johnson - The Fabian complaint was filed in November of 1972.

Mr. English - So we had actually been served with some notice that some policies of ours were discriminatory on the basis of sex? When the EEOC adopted their regulations, should not we have been about the business of getting the Affirmative Action Program on at that time?

R. #78 Approval of Affirmative Action Plan cont'd

MINUTES OF MEETING OF MARCH 8, 1976 - CONT'D R. #78 Approval of Affirmative Action Plan cont'd

Mr. Johnson - We didn't know at that time that we were supposed to have an Affirmative Action Program.

Mr. English - Doesn't somebody within the employment of this school system get some sort of information; tell us when EEOC or other federal bodies take some steps that are going to require action of us? Mr. Johnson - We got the notice after they said that we had discriminated, and they said to remove the indications of discrimination, we would have to prove that we were not discriminating, and the way to do that would be to have an Affirmative Action Program. It wasn't spelled out. Mr. English - Although there was a law or regulation, we didn't feel compelled___ ? Mr. Johnson - It wasn't in a regulation.

Mr. Brown - Paul, are you commending the Superintendent on the finally arriving at a decision that we should have arrived at earlier? I think we have had our Superintendent for less than a year, and we have now on the boards what I consider to be a very fine Affirmative Action Program. Are you commending the Superintendent for coming with this? Mr. English - I am commending this Superintendent for coming up with a program that is three years late.

Mr. Donwerth - I really don't understand the point, Paul. are delaying it a few minutes longer by not voting on it.

We do have one now, and we

Mr. English - I really think that this school system has been derelict in its duties by not having the affirmative action previously, and I know that the management consultants were shocked and highly concerned when they saw that we did not have an Affirmative Action Program. At first, they couldn't believe it. That was one of their concerns that we get one right away. I am certainly glad that we are about to have one.

Mr. Brown - Not only should we commend the Superintendent, but we should commend the Board; I agree. And then I move the question. Mrs. Potts - The question has been called for.

Do I hear a second?

Mr. Donwerth - Second.

Mrs. Potts - We are voting on whether to vote. All of those in favor of the motion that we vote, signify by answering the roll call. Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts - So we will vote at this point to approve the Affirmative Action Plan as amended.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted^ye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. NEW BUSINESS

â– omment [rs. Williams

Mrs. Williams - I think it should be stated here that our Human Relations Policy was to have been posted in all of the schools, etc., and then that the grant applied for ; or, is that premature?

Dr. Smith - We did submit our application. In fact, it was delivered to Dallas last Friday (March J, 1976). Our proposed amount was $33>O6O.OO. We will have to wait for the reading., of the proposal and any action from the Regional Office before we can have anything firm from it. It was indicated that the proposed date to be effective was July 1, 1976.

Mrs. Williams - And this would be a person at high staff level?

Dr. Smith - An advisory specialist; right. Mrs. Williams - Who would probably be only responsible to the Superintendent?

Dr. Smith - The proposal includes that; yes. Mrs. Williams - I thought the public should know.

146

MINUTES OF MEETING OF MARCH 8, 19j6 - CONT'D Mrs. Potts - The Board in its pre-meeting time discussed that on March 22 we will be in the midst of Spring Break, and consequently will not plan on having a Board Meeting that week. Also, the following week, we will have a report related to how our school system deals with problems related to drug abuse, a question that was raised earlier before we got involved in consideration of school consolidation.

Announcement Mrs. Potts

Mr. Brown - I would remind also that the consideration of drug abuse should include alcohol abuse, which is also drug abuse. ADJOURNMENT A motion to adjourn was made by Mr. Donwerth and seconded by Mrs. Williams.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST

Approved the 15th day of March, 1976.

R. #79 Adj ournment

147

MINUTES OF MEETING OF MARCH 15, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN TEE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, MARCH 15, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

Mrs. Potts called on the following persons who addressed the Board:

(1)

Shirley M. Cox

(2)

Harold Henderson

(3)

Rep. Thomas A. Bamberger

(4)

Sue Pearson

(5)

Loy Lackey

Mrs. Cox presented a signed petition to the Board as an expression of appreciation from Arcadia Elementary School patrons. Mr. Henderson's remarks, which were concerning the consolidation of schools, were directed primarily to Bodine and Valley Brook Schools. Representative Bamberger cited the recent voting of the Rules Committee of the Oklahoma House of Representatives to increase the appropriations for common schools over and above the Governor's proposed budget, and the possible effect it could have on the Oklahoma City Schools' budget.

To Representative Bamberger, Dr. Start inquired: Did I hear you say that of the $42 million currently thought of as the appropriation for common schools, that the Oklahoma City District would receive 18% of that?

Mr. Bambergeh - Is that not what you get under the present formula? The formula changes from year to year, but I think currently you are getting about 18$, aren't you? Dr. Start - That is exactly the point I am trying to make, is by adjusting the formula whereby districts are reimbursed by state funds. There are all different kinds of methods for doing that. Last year this district was short of a half-million dollars in paying our state-mandated teacher pay raises. Somewhere in the legislative process, in the new money that was available last year, this district had to pay, I think, $400,000 out of our General Fund to meet the state-mandated teacher pay raises. So somewhere along the line in the carving up of the monies for common schools, the large districts in this state constantly end up with the "short end of the stick."

Mrs. Pearson presented a signed petition to the Board on behalf of patrons opposed to sending their children to Valley Brook School, and directed her remarks to that subject.

Mrs. Potts inquired of Mrs. Pearson: I would like to ask you one question, because I have heard this discussed, and that is how you feel about students in classes in the annexes; whether they are deprived or having a worse learning situation than those in the main building? Mrs. Pearson responded that in her opinion there were no complaints. Mr. Lackey addressed the Board regarding the proposed consolidation of schools, and remarked, "if you vote to close Lone Star, I promise you that the minute you vote, then we will begin our legal steps to deannex from the Oklahoma City School System."

Dr. Start inquired of Mr. Lackey:

Is that a threat or a promise?

148

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D Mr. Lackey responded, that it was a promise. Mr. Donwerth - Mr. Lackey, two years ago the patrons of the Lone Star area came before the Board with a plea to keep the school open. They insisted that there would be an increase in student population of Lone Star School because of the housing being built in this area, and because of the area around it. We have not received this increase in the population in the Lone Star area. This Board did see fit two years ago to keep Lone Star open. At this time we have not received this influx of young people in the area to keep the school open, and it is two years later. There are a number of schools | that are suffering with low enrollment, and I am sure all of the people would like to | have their school left open. It is a dastardly task that we have to face when it comes to closing a school, and that is any school. The Tulsa School System has many less schools than we have in Oklahoma City, but they have a higher student population than we have. It isn't at all a fun task that we are faced with. I would hate to see | the Lone Star people leave the area, go out of our system and deannex, but everyone | has their right and I really don't know what this Board's decision is going to be, but if that is what it takes, I do not blame you. Mr. Lackey remarked that the Oklahoma City School District approached the Lone area in its annexation to the District.

Star

Mrs, Williams - Mr. Lackey, you prefaced your remarks that we would be breaking faith. Would you elaborate on that, please? Mr. Lackey indicated that at the time of the annexation, patrons were promised that there would always be a Lone Star School.

Mrs. Potts - I see a problem with this. There is a problem in one public body representing something as a fact from here on out. None of us were present at the time to know what was said, but I don't know thait any of us can really commit this school district or this Board to anything indefinitely, because the world is changing and we have to adapt to these changes. Certainly, there is no intention on the part of this Board or the Superintendent to break faith, so to speak. But we do have responsibilities to adapt to the problems that are presented to us now, the best we can. Mr. Lackey inquired regarding the breakdown of costs in individual schools. Mrs. Potts - They were prorated so that one school wasn't penalized over another.

Mr. Lackey expressed appreciation to Mrs. Williams for visiting Lone Star School, and other.

MINUTES OF PREVIOUS MEETING R. #80 Minutes Approved

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve the Minutes of March 8, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. LEGAL REPORT

attorney's Report

Mr. Johnson reported as follows: (1)

Last week you were sent information about an appeal being made by the plaintiff in the Maternity Leave case on behalf of a group of teachers. It was a group of teachers that did not assert their claims in Court. The plaintiff contends that these teachers were eligible to participate in the benefits and to recover the same as the others, but Judge Bohanon held that he would not entertain any claims for them unless they came into Court and asserted their claims. They did not come into Court, and consequently he did not give judgment for them. It is for that group that the plaintiff is making an appeal at the same time that we are appealing.

(2)

In the Truitt case, Judge Theus has directed briefs to be filed on the demurs and motions that have been filed by the attorneys for the defendants in the case, and they will be heard in oral argument on April 15, 1976, at 1:30 p.m.

Dr. Start - Mr. Johnson, is that sort of a deal like, now the case has been decided in favor of these groups of teachers, let's join the bandwagon kind of thing? Mr. Johnson - I am not too sure that the teachers who are listed are actually appealing; the plaintiff is appealing for them. These teachers did not see fit to assert any claim for money like the other teachers.

Dr. Start - And now that those teachers have at least temporarily received the judgment in their favor, there are others who want to get on the sinking ship?

1*4-9

■■■. .•' ■

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D ...

Mr. Johnson - I presume so. Mr. English - Does it mean any more money for the attorney?

Mr. Johnson - If you read, the Notice of Appeal, they were reserving that question.

SUPERINTENDENT'S REPORT

It was moved, by Mr. Donwerth and. seconded, by Dr. Start to direct Tom DeSpain to attend R. #81 Western States Experience Based Career Education Conference, Reno, Nevada, March 16-18, Professional 1976. Expenses to be paid from the Career Education Project funds. Trip Approved On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Smith remarked as follows: (1)

I would like to report with a great deal of pride, that during this past week a number of our students have been involved in activities bringing recognition to our school system. Last week, Wednesday, Thursday, and Friday, our Science and Engineering Fair was conducted. The exhibits were set up in Frederickson Field House, and last Friday (March 12, 197^) the honors were awarded to the young people. Also, last week, Thursday, Friday, and Saturday, we had the State 3A and State 4A Championship basketball games played in Oklahoma City. We had a winner, State 3-A Champion, Southeast High School; and State 4a Champion, Star Spencer High School. Northwest Classen was in the semifinals of *bA. We will plan on recognizing the participants of these activities at a future meeting of the Board.

(2)

Today, the Fact-Finding Committee that is working on the impasse in negotiations met in executive session in this building. They adjourned shortly before noon. It was our information that the Chairman of the Committee, Mr. Sembower, is to return to Chicago, draft a report, a proposed recommendation to the parties, and submit to Mr. Meyer and Mr. Soule for their concurrence or their dissenting votes. We were advised that the information would be forthcoming within a few days.

Information to the Board

Mrs. Potts - Any questions? Mr. Donwerth - Dr. Smith, there was some discussion earlier about the Valley Brook School and the expected families to be moving in, some 66% and some *4-8%; and according to Mr. Henderson, these facts were derived from the Planning Commission. I understand that members of our staff met with the Planning Commission. Are these the facts that the Planning Commission gave to the Administration?

Dr. Smith - The Committee met with the City Planning Commission representatives here at this building at least once, maybe twice, and also met in their office, and communicated by telephone. As we indicated to you earlier, the information we received from tiiem does confirm the reports or the trends of pupil memberships that have been projected by the Research Department. The 66% figure and the A8% were not presented to us by the Planning Commission for those areas. Mr. Donwerth - I noticed that a principal of one of our elementary schools that was consolidated with a school that was closed in the south part of Oklahoma City, when they closed Henry two years ago, is here this evening. I wonder if Mrs. Kelly could shed any light on possibly what the advantages of this school consolidation of Henry to Parmelee have been in her area. If it would be all right at this time, Madam President, maybe Mrs. Kelly could come forth and shed a little light on it.

Mrs. Potts - I think this would be helpful; however, maybe it could be done in discussing this as an item on the agenda, and give Mrs. Kelly a few minutes to think about what she might share with us• ENCUMBRANCES AND PURCHASING

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve payment of encumbrances as listed for February 26-March 9, 197^. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #82 Approval of Encumbrances

Purchasing A motion was made by Mr. Donwerth and seconded by Mrs. Hill to approve Purchasing Items B-l through B-8, as follows:

R. #83 Approval of Purchasing Items B-l'thru B-8

150

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D R. #83 Approval of Purchasing Items B-l thru B-8 coat'd

Purchase of Instructional Supplies Purchase of instructional supplies (instructors' plan hooks) for warehouse stock for all schools from Elan Publishing Company, Inc., which submitted the low quotation in the amount of $1,550.00 to be charged to Account G 240.00.

Purchase of Instructional Supplies

Purchase of instructional supplies (wiping rags and tea towels) for warehouse stock from the following companies which submitted the low quotations on specifications: Mednik Wiping Materials Company Oklahoma City Linen Service

Total

900.00 1,050.00

1,950.00

These purchases are to be charged to Account G 240.00.

Guides" for use with Channel 25, Great Plains National ITV Library the designated publisher and/or $1,944.00 is to be charged to

Purchase of Instructional Supplies Purchase of instructional supplies (cassette cartridges and tapes) for warehouse stock from the following companies which submitted the low quotations on specifications: DAK Industries, Inc. Valiant Instructional Materials Corporation

Total

$ 1,452.04 _____ 162.72 $

1,614-76

These purchases are to be charged to Account G 240.00. .

Purchase of Instructional Supplies Purchase of instructional supplies (vocational tools and hardware - batteries, belts, drill bits, blades, chisels, files, hammers, pliers, saws, screwdrivers, wrenches, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

Hart Industrial Supply Company The Rohan Company Mideke Supply Company Paxton Patterson Supply Severin Supply Company Gates Hardware and Supply Co. Stephens Industrial Supply Co. H. E. Leonhardt Lumber Co. Kabaco Tools, Inc. Mid-States Industrial Supply, Inc. J & E Supply Company Brodhead-Garrett Company Minton Machinery Company Total

49.92 322.08 102.90 456.20 1,566.98 1,404.63 854.34 555-01 162.70 729.06 864.76 45.60 1,606.92

8,721.10

These purchases are to be charged to Account G 240.00. .

Purchase of Instructional Supplies Purchase of instructional supplies (paper products, tape, file folders, guides, labels, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

Carpenter Paper Company Business Essentials, Inc. Scott-Rice of Oklahoma City, Inc. Sexton & Sexton School Supply Western Paper Company Oklahoma Paper Company Thompson Book & Supply Co. Cole Supply Total These purchases are to be charged to Account G 240.00.

276.00 9,400.74 573-84 1,775-00 38,008.00 20.70 13,710.28 1,952.00

$ 65,716.56

151

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D

Purchase of Combination Locks Purchase of combination locks (for student lockers) for Central Innovative High School from Junkunc Brothers American Lock Company which submitted the Low quotation in the amount of $510-00 to be charged to Account G 240.01.

R. #83 Approval of Purchasing Items B-l thru B-8 cont' cL

Purchasing of Teaching Aids Purchase of teaching aids (slides, records and cassettes) for Media Services from Center For Humanities, Inc., (quotations and materials available only from the designated publisher and/or distributor). These purchases in the amount of $530.73 are to be charged to Account Title 11-10, 230.01, and have been approved on our Elementary and Secondary Education Act Application.

It was moved by Mr. English and seconded by Mr. Donwerth to approve the low bid and the award of a contract, as follows: 1.

Approval of the low bid and the award of a contract to Air Engineering, Inc., for renovation of the heating system at Rancho Village School in the amount of $66,049.68; also to return Bid Bonds to unsuccessful bidders.

R. #84 Approval of Low Bid and Award of Contract

This contract is to be charged to Account B 1340.

Approval of the Low acceptable bid and the award of a contract to Smith-Weir Electric Company for electrical modernization at Douglass, Grant, and John Marshall High Schools in the amount of $298,821.00; also to return Bid Bonds to unsuccessful bidders.

This contract is to be charged to Account B 1340. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. UNFINISHED BUSINESS

Mrs. care been some

Potts - This brings us to Unfinished Business. At this time, if Mrs. Kelly would to answer the inquiry from Mr. Donwerth, we would appreciate it. Mrs. Kelly has principal of a school into which a smaller school was consolidated, and maybe has experience to share with us that would help in our perception of the problem.

Mrs. Leslie Kelly, Principal, Parmelee School, cited constructive educational and enjoyable experiences which have occurred following the consolidation of Henry School into Parmelee. Mrs. Sandy Staten, Patron, Parmelee School, expressed an understanding for the concerns'of patrons whose schools would be consolidated, because of her, too, having had such an experience as a patron of Henry School. However, Mrs. Staten related her satisfaction with the new home school, Parmelee.

R. #84 Motion made by Mr. Brown and seconded by Mirs. Hill at the meeting of March 8, 1978 for consideration at the meeting of March 15, 1976, "to accept the reports Acceptance of and recommendations on consolidation of schools as presented by the Superintendent. Report and Recommendations Mrsâ™Ś Potts - Any statements from any Board Members before we vote on this motion? on Consolidation of Schools Mr. English - I think it would be well if we found what the educational benefits would be in the receiving schools for the schools involved here that are being closed. Since it has been alluded to that Henry students found more things available to them in Parmelee, I wonder if we couldn't have some breakdown like this now for each of the schools.involved in this tonight. At this time, Mr. Walter Conner, a patron, inquired from the audience regarding his making a report. Mr. Conner was granted permission to address the Board, and presented in his opinion, some alternatives that the Board might consider in the consolidating of schools, and other.

(A complete transcription of Mr. Conner's remarks is on file in the Clerk's office.)

To Mr. Conner, Mr. Donwerth inquired: Mr. Conner, you challenged the Administration's figures in the Garfield area. You are saying that you have facts to back up that they did include one teacher that was not actually at the school; is that correct? Mr. Conner - I am comparing the Committee's figures with those of the management study and applying the same standards that they did, and it appears that this is where the discrepancy exists. I think it certainly bears checking before you vote to close that school.

152

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D R. #81|icceptance of Report and. Recommendations 2>n Consolidation ?f Schools - contc.

Dr. Smith - I might indicate .that the Committee, the staff, was working with data that is more current than the information which was available to the management study firm at the time. I would state that I appreciate Mr. Conner's opinions, and I did hear him say on more than one occasion that they were his opinions. He certainly has done a great amount of work. It would be necessary to sit down and go over each item, item by item almost, to determine where the differences might exist. I will stand by our recommendations. I will stand by the earlier reports. I will repeat again that I commend the Committee for its efforts and its work, the thoroughness of the job. The information that we obtained from the officials of Public Housing Authority certainly dispelled the information that might have been received from the project manager or someone else associated with the Will Rogers project, for example. The information we have is that the renovation and repair to the housing units there are going on without a high priority, and that they also are just renting to those families on a constant level, without any priority to families with children. The information indicates that they do have a total of 216 units there, with 152 of them one bedroom, 12 that are three bedroom, 40 that are two bedroom, aid 12 that are no bedroom; they utilize the pull-down or the couch for their sleeping facility. I would say again, that we stand by our earlier report. I would react and respond to a couple of points that were made by Mr. Conner; one was when he indicated that it would be applied to all schools, and we did apply the criteria to all. We further stated that we would make a detailed analysis of those schools falling below both the educational and the financial criteria, or those factors. I would also respond to another report, reaction or concern that was presented, and that is that none of the schools are located in the central city area. I would remind each of us that we have already closed some schools in the central city area as that population declined. Several of those schools have been closed in recent years. I had some question in my mind interpreting exactly what redistricting is, when it says not reassigning pupils. I would be interested in a definition of what redistricting is, when I see that it appears that you are reassigning pupils living within certain zones to a new attendance area, and yet I believe I heard you say that it would not be reassigning them but redistricting. I noticed that some of the references are to annexing. I also would react to the Garfield proposal, when it was stated that Garfield has an integrated attendance area and therefore merits a K-5 school. Mr. Conner - No that was not in my proposal this evening, Dr. Smith. That is one that when I checked on the information in that area, it did not bear out what had been given to me verbally. I endeavored to check the factuality of everything that I have presented to you this evening.

Dr. Smith continued: I could also react to the other two in making them K-5 schools instead of K-4. I think you are well aware that those attendance patterns, the grade structure was established by the Court, and would, of course, certainly have to be agreed on by the Court for making those changes. Mr. Conner agreed and expressed a concern to do something constructive for the school district instead of closing schools in the growing and developing areas of the school district. Mr. Conner also reiterated that he did get his figures regarding the Will Rogers Housing Project from the leasing officer of the Housing Authority, and cited the policy as set forth by HUD in their guidelines for tenants, and referred to possibly 50 students which he had stated earlier could be housed in the units.

Dr. Smith - Do you believe those would all be in the lower elementary grades? projecting E^Ll'Tof them, I believe, to be at Tyler?

You were

Mr. Conner stated that he did not project all of them, but out of the 52 units, that there would be 52 families, and the average size family for Oklahoma City is 2.63Reference was made to Fifth Year Centers and the contents of his proposal as it related to K-5 schools, and other.

Mr. Brown - Madam Chairman, I appreciate very much Mr. Conner's presentation. We could discuss the condition of the school system and all of the ramifications of it all evening, but if it is possible to move on, I would appreciate that opportunity. Mrs. Potts - Are there any other questions? Thank you, Mr. Conner. discussion regarding this motion before the Board?

Is there any other

Mr. Donwerth - Madam Chairman, there have been requests from the patrons of the various schools that we vote on the schools that are under discussion now, individually, one at a time. I see no reason why we couldn't do that. Mrsâ™Ś Potts - Any discussion? Mr. English - I would go back to that question that I asked a while ago, and that is the educational benefits occurring to the students in their new home school as projected by staff. I am sure that in looking at the consolidation, that we haven't forgotten the students. It might be beneficial to the parents of the students in those schools proposed for closing, to know how helpful it is going to be to their children to be in a new school next year.

153

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D

Mrs. Potts - I know the staff has been working on the kinds of things they need to do to communicate with the patrons in these school areas to develop both an understanding on the part of the patrons of the schools being consolidated as well as helping the ones that are going to the receiving school to become aware of the many things they can do, such as Parmelee obviously has already done. We have received quite a few recommendations from staff regarding those things. Mr. English - I think Dr. Smith could probably respond.

R. #84 Acceptance of Report and Recommendations on Consolidation of Schools cont'd

Dr. Smith - I could respond in general terms to it; not taking each of the schools, but I think it would apply in each case. Certainly, concurring with what Mrs. Kelly said, there would be a wider range of abilities and interests on the part of the staff members, which enables the principal to assign those staff members to work in their areas of strength or in the areas in which they have the greatest interest. I think also it does enable you to have greater flexibility and greater ability to place students in a setting that is most conducive to learning. It was mentioned that certainly it is advantageous to have it where you can assign students where they are not with their buddy; we find sometimes that is a detriment where you have two students in the same classroom. If you have a student who has had an older brother or sister coming through that school and that older brother or sister was either an angel, straight A student, or one at the other end of the spectrum, then certainly you can assign that student to a teacher where the prior student's conduct or behavior does not affect the teacher's reaction or attitude toward that student. Certainly a wider range of materials is made available with the greater enrollment. There is greater utilization of materials and equipment when that takes place. It does give a principal an opportunity also to have greater staff development; have staff meetings where the teachers that are working with same grade levels, same interest levels, can work together and profit from each other. Where in a much smaller school, you do not have those. Those are some of the. general kinds of things that come as advantages to the pupils in a larger school. Mrs. Potts - Are there any other comments?

Mrs. Williams - Mr. Conner mentioned a long list of other schools, and I suppose his thinking was that these are older plants and would be more costly to maintain. Mrs. Potts - Were you asking a question?

Mrs. Williams - Yes, which I understood the substitute list of schools would be more toward our criteria. I was just wondering if that is the understanding of the Board?

Mr. Brown - Madam Chairman, it seems like we are ready to do something, and I would like to move the question. Mrs. Potts - Do I hear a second to a call for the question? Mr. Donwerth - Second.

Mrs. Potts - We are voting that we are ready to vote, and there is no discussion on this motion. Madam Clerk, will you call the roll, please?

Mrs. Potts - The question would be called for without an amendment to the motion as it is. I believe it would be in order to call for a vote on the question as found in the agenda. Madam Clerk, will you call the roll, please? On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

(in the report and recommendations, the following schools were approved for consolidation: Belle Isle, Cleveland, Edison, Garfield, Lone Star, McKinley, Tyler, and Valley Brook.) Mr. Johnson by the Court. the Court for Attorney file of the school

Madam President, we are all aware that this action has to be approved I would recommend that the Board take formal action to present it to approval. I would suggest a motion to this effect: that the Board's a formal request with the U. S. District Court for the Court's approval changes ordered by the Board of Education.

Mr. Donwerth - I so move. Mrs. Potts - Mr. Donwerth has formally made the motion.

Mr. Brown - I second. Mrs. Potts - Mr. Brown has seconded the motion that we instruct our Attorney to file a request with the Court for approval of the recommended changes.

R. #85 Board's Approval for Attorney to File Formal Request to the Court

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D

R. #85 Board's Approval for Attorney to File Formal Request to the Court - cont'd

Mrs. Williams - Madam President, are we to understand that our action here tonight, in addition to he subject to approval by the Court, that at any time we can reconsider certain aspects of this?

Mrs. Potts - I think you can reconsider any motion that is made by the Board. However, I think once we start the process of the Court taking a look at this, that it would be a little difficult for us to reconsider. Mrs. Williams - Thank you. Mrs. Potts - Is there any other discussion of the motion? the roll?

Madam Clerk, will you call

For Consideration at Next Meeting of the Board

Mr. English - I move that:

The Superintendent is instructed to develop plans and programs designed to increase attendance and reduce costs at those schools which are in danger of being closed after the 1976-77 school year under the Board's consolidation policy.

At such time as the number of elementary public school students living within the attendance area of an elementary or Fifth Year Center closed under the Board's consolidation policy exceeds 200 students, the Superintendent shall notify the Board of that fact and the question of whether to reopen that school shall be put to a vote of the Board within 60 days of said notification.

No building closed under the Board's consolidation policy shall be offered for sale within three years of the date of closing.

The Superintendent is instructed to solicit community groups to lease closed school buildings for the operation of programs beneficial to residents of the community, in the event a school building will not be used immediately for educational programs.

Mrs. Williams - I second. Mrs. Potts - Mrs. Williams seconds the motion. Under the existing policy of the Board, this would be placed on the agenda for our next meeting, and we would vote at that time. I would call to your attention that next week is Spring Break, and we will not be having a Board Meeting at that time. So we would be voting on this on Monday, March 29, which will be our next meeting date. We will be meeting at a high school in the school district. The place will be announced later. Are there any other announcements or comments?

Mr. Brown - I would like to react to Paul's motion; not to debate the motion, but merely to say,â€œâ€œ'Dr. Smith, I would appreciate the reaction of you and the staff to the motion, particularly in relation to tie item b, considering the possibility that there ought to be other kinds of considerations than just the number of students involved in that. I would be interested in how you feel about that. Mrs. Potts - I would like the emphasis on the positive side and on our building back. I think that people are what make the difference. I think there are a lot of people out there that can make the difference. Any other comments? Mrs. Hill - Were you going to make a comment on something we discussed earlier this morning, the evaluation?

Mrs. Potts - I was reminded that the Board in Executive Session had been involved in evaluation of the Superintendent, which as a new policy is a twice-a-year job. We had two sessions, and out of this came a list of things that the Board felt were important for the school district to be working toward. Board Members have a list back that they are prioritizing for the Superintendent to use in setting priorities, and in providing some guidance for setting datelines for accomplishment of certain things. I would add that the Board commended the Superintendent for his progress in a variety of areas. We are pleased with many of the things that are happening and looking forward to many things in the future that are just starting to develop.

ADJOURNMENT R. $86 Adjournment

A motion to adjourn was made by Mr. Brown and seconded by Mr. Donwerth. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

155

MINUTES OF MEETING OF MARCH 15, 1976 - CONT'D

R.7^86 Adjournment cont'd

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Approved the 29th day of March, 1976

156

MINUTES OF MEETING OF MARCH 29, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE AUDITORIUM, NORTHEAST HIGH SCHOOL, 3100 NORTH KELLEY, MONDAY, MARCH 29, 1976, AT 7 P-M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and (Rosters on file professional groups and news media, and other interested persons. in office of the Clerk.)

The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

Mrs. Potts presented a certificate to Mrs. Hill from the State School Boards Association, for having completed training through the Association as a school board member. HEARINGS The following persons addressed the Board:

(1)

Jocelyn Anderson - Co-President, Northeast High School Student Council

(2)

LaFranz Shawnee - President, Northeast High School PTSA

Miss Anderson, representing the students, welcomed members of the Board to Northeast High School. On behalf of parents, students, and staff, Mr. Shawnee welcomed the Board and Administrative Staff, and expressed appreciation for their meeting at Northeast High School.

MINUTES OF PREVIOUS MEETING It was moved by Mr. Donwerth and seconded by Dr. March 15, 1976, as presented. On roll call, Mr. aye; Mr. English voted aye; Mrs. Hill voted aye; voted aye; and Mrs. Potts voted aye. Mrs. Potts

Start to approve the Minutes of Brown voted aye; Mr. Donwerth voted Dr. Start voted aye; Mrs. Williams declared that the motion carried.

R. #87 Minutes Approved

SUPERINTENDENTâ€™S REPORT Dr. Smith - I would first express appreciation to Mr. Gaston, to the student body, the PTA, the staff and all who played a part in providing the arrangements for us to meet here this evening at Northeast. I am convinced, and I think as Board Members are, that what we saw in the facilities and laboratories, and what the students are engaged in, in these science classrooms, that the quality of the educational programs in this school district are second to none. The sophomores and juniors that explained their projects and the kinds of projects that they are involved in, really lets you have a great deal of pride in our young people.

Remarks Dr. Smith

A motion was made by Dr. Start and seconded by Mr. Brown to direct the following persons to attend meetings as listed below:

R. #88 Professional Trips Approved

(1)

Paul English, Steering Committee Meeting - National School Boards Association, Kansas City, Missouri, March 26, 1976. Confirmation .

(2)

Gene Steiger, U. S. Office Education, Regional Technical Assistance Conference on Bilingual Education, Ft. Worth, Texas, March 23-25, 1976. Expenses to be paid from Title I funds. Confirmation.

(3)

Jackie Rippetoe, Council for Exceptional Children Convention, Chicago, Illinois, April 6-9, 1976. Expenses to be paid from Title VI-B funds.

(^)

Loyce Willett and Gene Dipboye, National Conference of Athletics, Physical Education and Recreation, Milwaukee, Wisconsin, April 2-6, 1976.

157

MINUTES OF MEETING OF MARCH 29, 1976 â€œ CONT'D

R. #88 Professional Trips Approved cont'd

Information to the Board

(5)

Dorris Burleigh, Lessie LeSure, Janis Mitchell, and Nedella Foster, visitation ESAA Project, Houston, Texas, April 7-9, 1976. Transportation by automobile. Expenses to be paid from ESAA funds.

Dr. Smith - Friday afternoon, March 19, 1976, we did receive the opinion and recommendations submitted by Mr. Sembower, Chairman of the Fact-Finding Committee. We since have received a dissenting opinion prepared by Mr. Soul'e. Members of the Board have received copies of Mr. Sembower's as well as Mr. Soul'e's report. The staff has been involved in making an analysis of the report. We have been recalculating the cost of the proposals. We have been reanalyzing the school district's financial condition. The negotiating team for ACT and for the Board mutually agreed to meet this week to consider the findings and recommendations of the Fact-Finding Committee, The Procedural Agreement called for consideration within five days after the report is submitted, which would have been during the Spring Recess, The two parties mutually agreed to delay and take those issues up this week, If there are no questions; you may desire to have a brief report from your Attorney. There has been an item of interest that developed within the last few days. Dr. Start - In five days, our representatives and representatives of ACT are to go over this report of the Fact-Finding Committee; and then what?

Dr. Smith - The five days refer to five days from the receipt of the recommendations from the Committee; that the two teams would get back together to consider the recommendations as were indicated. This did fall during Spring Recess and was postponed until this week. The two parties are to go back and negotiate in good faith with the recommendations of the Fact-Finding Committee. There is no time limit.

Dr. Start - So there is no limit to the amount of time that they can negotiate? Dr. Smith - No.

Dr. Start - There is no time then when this issue will come before us; no specified time? Will it come before us at our next meeting, for example?

Dr. Smith - The process would be, after the two parties go back together and agree on the package or the proposed contract for the 1975-76 year, it would be submitted then to both parties for ratification. Dr. Start - The reason I was asking is because I am not going to be here next Monday, having to be out of town, and if this issue is coming up before this Board at our next Monday's meeting, I have a few comments I would like to make on this.

Dr. Smith - Dr. Start, in response to your specific question, I believe at this point we would not be prepared to present it for consideration by the Board at next Monday's meeting. I don't believe it would be possible to work all the tentative agreements and all of the items necessary for the submitting of the package. Mr. English. - "Before our negotiators go into a meeting, there will be input from Board Members; correct? Dr. Smith - Yes. Mr. English - I would assume that there will be recommendations from you, the staff, to the Board Members, and then Board Members will react to these recommendations; is that correct?

Dr. Smith - We would like to have it both ways. We have asked for any reaction or input that members of the Board might have in connection with this particular fact-finding report as well as for 1976-77- We will be submitting to you some of the kinds of issues that we think are important in this, and let you react to those as well. Mr. English - I would hope that Board Members would express themselves to the staff on this before we go into the negotiations, because I think that after it is negotiated, it is in very poor taste to come back and not agree on what your negotiators___ . If your team went out there and proposed a 20$ raise and came back with an agreement that called for a 20$ raise, and you disowned that, I don't think you would expect those same negotiators to be volunteering to negotiate again very soon. Dr. Smith - We do desire your input, and we want this at an early date.

Mr. Donwerth - When do the teams go into negotiations, ACT and the Board's team, for the 1976-77 contract? Dr. Smith - The request has been made to exchange proposals for the 1976-77 negotiating period on April 7> 197 &â€˘

158

MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D Mrâ– Donwerth - Then before they could really get into negotiating in good faith, we should probably get the 1975-76 year out of the way. I would like to see them try to expedite that as much as possible.

Dr. Smith - It would be advantageous to be negotiating one year's contract at a time. Dr. Start - I would like to see us get rid of this provision for fact-finding, because obviously people don't understand what fact-finding is. If we are going to call it fact-finding or whether it is going to be arbitration, I would like to spell that out very clearly, because this is obviously arbitration. This is in no way fact-finding. Mrs. Potts - Would you like to have comments from Board Members before the week is ended, as to their reaction? We should then receive an analysis of both the revenue and projected expenses for the completion of the year, before we do this. Dr. Smith - We would like to have your reaction to the basic issues. Tomorrow, certainly, would not be too soon. If we are going into negotiations this week, we would need to have that kind of reaction. Hopefully, tomorrow we will get to you the specific information, with some of our own recommendations. Mr. Brown - Do you want our reaction before you get specific information to us?

Dr. Smith - We are going on with some recommendations to you without the benefit of your input, if we can't get it, say, tomorrow. Time is of essence; we must move. Certainly, we have indicated that we are desirous of input from you on the basic issues. The kind of basic issues that I refer to; should we be considering giving salary increases to all employees in lieu of the consideration of salary increases for just those employees represented by ACT? ACT is negotiating the salaries for those employees they represent; however, I think it is important for us to know the reaction of the Board for the other groups of employees.

Mr. Donwerth - Dr. Smith, are you wanting a public recommendation from Board Members, or are you wanting us to tell the Board's team privately? Dr. Smith - It would be preferable for you to give us your reaction for the advantage of your negotiating team when they go into the sessions; not give it as public information. Mrs. Potts - I do feel, however, that Board Members do need to know the results of your analysis before we are able to provide input as to whether we are able to meet the amount that was decided upon by the majority of the Fact-Finding Committee.

Dr. Smith - Dr. Lindley and I will be available following the meeting to visit with any members of the Board on this. Mrs. Potts - I think it would be appropriate to update the Board and the public officially on the recent court decision. Mr. Johnson, would you fill us in on this decision? Attorney's Report Mr. Johnson - Last Friday the court issued an order in the school integration case, awarding attorney's fees to attorneys for the plaintiffs in the case. I received my copy this mohningt The court issued a memorandum opinion of more than 20 pages. I am in the process of studying the opinion and checking the court decisions that were cited. I propose that I be permitted to complete my study before I try to answer any questions, and write a memorandum to the Board this next week, analyzing the memorandum opinion, and then answer any questions that the Board might have at the next meeting.

Mrs. Potts - We do have 30 days in which to file an appeal? Mr. Johnson - Thirty days to appeal from Friday (March 28, 1976). I do have copies of the court's decision which I will distribute to the Board at the conclusion of the meeting, to take with you and study. Mrs. Potts - Are there any questions?

Dr. Start - Am I to understand that it took him 20 pages to make that decision? Mr. Johnson - More than 20.

Mr. English - Where are we on the appeal of Judge Parr's decision? Mr. Johnson - The record is in the process of being prepared, and when it is filed, then we will file a motion to advance the case for an early decision, and we are not supposed to file any brief until that transcript is filed.

Mr. English - The typing on the transcript; has it begun? Mr. Johnson - I have been told that it is under way.

159

MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D Mrs. Potts - Any other questions?

Dr. Start - I had a question about our application for court approval on the consolidation of these schools. Was there a cover letter written to the court, or is this the sum and substance of what we presented to the court? Mr. Johnson - There was a cover letter, Dr. Start.

Dr. Start - You mean we just presented cold, hard data like this to the court without any justifications or reasons or rationale about our thinking about why these changes are necessary, and what sort of criteria we used and all that sort of business? That didn't go to the court; just these cold, hard facts? Mr. Johnson - Mr. Ginn took it down personally and discussed the changes with the magistrate before, it was filed.

Dr. Smith - Copies of the criteria, the recommendations and all the data that we had supplied to members of the Board were also delivered to the court in connection with this. Mr. English - Has there been any sort of a study done of the projected racial balances of the schools for the next year, and as to whether we are going to need to change the assignment of any students because of the racial balance in any of the schools?

Dr. Smith - We did a three-year projection of the students on this, and projected to the best of our ability the racial composition of the student bodies of the projected enrollment. It depends on which set of criteria you utilize, the 15$ leeway or 20$ leeway and all, as to whether you have those that are on the border, so to speak. Mr. English - We have told the.court that we were going to go with the 20$ variance, and I wonder how many schools we have that are falling outside that 20$ variance?

Dr. Smith - I was going to reserve for next Monday night's Board Meeting, a reminder that we do have the Court Report for May 1; that we must be in the process of preparing and submit on or before May 1. Part of this will be included within that particular information. Much of the preliminary has been done in connection with that. Mr. English - Last November or December we were down there telling him (Judge Bohanon) that we were going to bird-dog this thing, and we were going to keep it within that 20$ range, and if we don't make sure that we do that, I wonder if we aren't creating a bit of a trust factor, a gap in there that would harm our case.

Dr. Smith - I think it would be appropriate to have that in our May 1 report to the court with any recommendations that we may want to submit. BUSINESS R. #89 Approval of Purchasing Items A.-1 thru A~9

A motion was made by Mr. English and seconded by Mr. Donwerth to approve the purchasing items A-l through A-9, as follows: 1.

Purchase of Printed Forms Purchase of printed forms (teacher plan books, class record books, receipt books, etc.) for warehouse stock from the following companies which submitted the low quotations: First Forms Company Norick Brothers, Inc. The H. G. Fleming Company Capitol City Printing & Paper Ruling Company Semco Color Press Total

158.13 2,100.00 477.00

1,050.00 1,760.00

5,545.13

These purchases are to be charged to Account G 240.00.

Purchase of Instructional Supplies Purchase of instructional supplies (photography film and mailers) for warehouse stock from the companies which submitted the low quotations:

Sooner Graphic Supply Ludwig Photo Enterprises Pipkin Photo Service Total

79.92 2,135-44 2,490.00

4,705.36

These purchases are to be charged to Account G 240.00.

160

MINUTES OF MEETING OF MARCH 29,_ 1976 - CONT'D

3â€˘

R- #89 Approval of Purchase of instructional and maintenance materials (ash, red cedar, mahogany, Purchasing Items hard maple, white pine, plywood and oak) for vocational classes and Maintenance A-l thru A-9 Department from the companies which submitted the low quotations on specifications: cont'd Purchase of Instructional and Maintenance Materials

Flintkote Supply Company Frank Paxton Lumber Company H. E. Leonhardt Lumber Company All Woods/Schroeder, Inc. U. S. Plywood Western Mill and Lumber Co. Total

4,726.24 20,719-30 1,020.10 10,892.80 6,374.00 '352-50 44 .,084.94

These purchases are to be charged to the following Accounts: G 240.01 BL 5620.05

Total 4.

33,277-^ 10,807.50

44,084.94

Purchase of Instructional Materials

Purchase of instructional materials (angle iron, band iron, tubing, pipe, etc.) for use by the vocational and industrial arts classes from the companies which submitted the low quotations on specifications: Alloy Service Center, Division of Sidal Aluminum Corporation Gate City Steel Corporation Steel Supply Company A. M. Castle Company Keck Steel

Total

589-17 6,766.46 6,384.19 936.67 1,166.55

15,843.04

These purchases are to be charged to the following Accounts:

G 240.01 G 240.04 Total 5-

13,451.64 2,391-^P

15,843-04

Purchase of Compressor Purchase of a compressor for use by the Maintenance Department for repair of the temperature-humidity control system, computer equipment area, from The Trane Company (material available only from listed authorized supplier/manufacturer). This purchase in the amount of $55^-00 is to be charged to Account BL 5620.05-

Purchase of Teaching Aids Purchase ** * of teaching aids (films, kits, and tests) for use by the Media Services, *** school correlator program, and ESAA guidance component from the companies listed (quotations and materials available only from the designated distributors and/or publishers ):

Barr Films Aims Instructional Media Services Coronet Films BFA Educational Media University of California Educational Corporation of America National Testing Service, Inc. Centron Educational Films Sandler Institutional Films, Inc. Films, Incorporated Pyramid Films Bradley Wright Films Total

648.00 1,482.00 2,571.25 3,455-00 730.00 570.00 1,750.00 918.49 585.OO 577-00 58O.OO 653.56

14,520.30

These purchases are to be charged to the following Accounts: * G240.02, NDEA ** 240.01, Title I-11 *** 240.01, ESAA-2

Total

12,200.30 570.00 1,750.00

14,520.30

*These purchases have been approved on our National Defense Education Act Application. **Ihese purchases have been approved on our Elementary and Secondary Education Act Application, Title 1-11. ***These purchases have been approved on our Emergency School Assistance Aid

161 MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D

R. #89 Approval of Purchasing Items A-l thru A-9 cont'd

* 7

Purchase of Electronic Parts and Supplies

Purchase of electronic parts and supplies (rectifiers, vacuum tubes, needles, batteries, etc.) for warehouse stock from the companies which submitted the low quotations: Newark Electronics Dulaney's, Inc. Wholesale Electronic Supply Electronic Supply Company Radio, Inc.

30 0 * 00 * 135 466.88 70-55 _______ 159 60 * $

$ These purchases are to be charged to Account

03 * 835

G 7^0.03â€˘

Purchase of Fencing Material

Purchase of fencing material (wire ties, poles, caps, etc.) to be used by the Maintenance Department at U. S. Grant High School from AAA Fence Corporation which submitted the low quotation in the amount of $2,937 38 * to be charged to BL 5620.05.

9â€˘

Purchase of Ribbons Purchase of ribbons (typewriter and office machine) for warehouse stock from Fine Line Ribbon Company, Inc., which submitted the low quotation. This purchase in the amount of $1,573*56 is to be charged to Account G 240.00.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. At this point in the meeting, Mrs. Potts stated that she wanted to publicly acknowledge that Pam Olson, a member of the news media, had been recommended for a national award. Dr. Smith mentioned that Jim Killackey, another member of the media, also deserved recognition for having received a fellowship for further study of education. DISCUSSION

Report - Drug Education Program Dr. Smith introduced Dr. Jerry Rippetoe, Director of Curriculum, who directed his remarks regarding the Drug Education Program to "what is happening on the national scene." He then introduced Mrs. Martha Nell Dodson, Science Consultant; and Mr. John Sadberry, Director of High Schools.

Mrs. Dodson spoke regarding "what we are doing presently and what we have been doing on the local scene" related to drug education. Mr. Sadberry's remarks were in regard to the drug .offender in the high schools.

(Related information regarding these reports is on file in the Clerk's office.) Following the presentations, members of the Board inquired: Mr. Brown - I have a couple of questions to direct to Mr. Sadberry, which you may not be able to answer because they may not be appropriate questions to the report. For instance, you noted that 99 suspensions for alcohol and drug abuse were all that had occurred. One of the questions that many parents are asking; why not more? I wonder if there has been any attempt to calculate how many of those behavior problems that occurred in school had some drug relationship. For instance, someone is suspended for fighting and the person is under the influence of drug; has there been any attempt to arrive at that?

Mr. Sadberry - I don't have any information to that point. However, if as we investigate a conflict at the school, if we wuld determine that there is drug involvement, then whatever reprimand was given would have that connotation as it reached my office, and of course then I would report it as a conflict involving drugs. I don't have any specific information as to the number.

Mr. Brown - It might be that from time to time that information wouldn't be carried through because it couldn't be proven or it was easier to prove the other thing. What are the policies of teachers in school in relation to their handling of drug users in their classes, if such drug users happen to get into their classes? Is there a systemwide understanding of the approaches that teachers are to take? Is this left up totally to the discretion of the teacher; these kinds of things?

162

MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D

Report - Drug Education Program cont1 d Mr. Sadberry - Teachers are directed to not tolerate any type of conduct that would not be acceptable in a classroom situation. If it is interpreted that drug was involved in this action that caused the abnormal behavior, then that teacher has directions to report that to the administrator; not only drugs, but any other. Mr. Brown - Suppose the teacher does not do that? Suppose the teacher in order to maintain rapport, or for whatever reason, does not do that? Mr. Sadberry - If that teacher does not do it and the administrator is aware that teacher does not do it, then that teacher is up for reprimand by the administrator.

Mr. Brown - Do you think that kind of thing goes on; that there is evidence that perhaps teachers are not calling to question instances of drug usage in the school? Mr. Sadberry - I would assume, not only involving drugs but some other types of undesirable behavior would be ignored by some teachers in order to maintain rapport. I would agree that possibly there are some, but drugs would not be singled out alone.

Mr. Brown - It is a concern of parents that people who possibly are under the influence of drugs, suspected of being under the influence of drugs, are maintained in the classroom; that other students know about them; they are even possibly an influential agent of other students. This disturbs parents when they hear reports that students come back, for instance, from lunch, and I quote what you and I have heard, come back from lunch "zonked," and sit in classes "zonked" after lunch, either from alcohol or some other drug use. These stories go home to parents. That is where these "off-the-wall" statistics are coming from; from kids who go home and multiply the numbers. These are the stories which say the school is not doing anything about drug abuse. That is the reason why I am asking this question. Mr. Sadberry - We would like for those parents to communicate with that administrator of the building that they have in mind, and specifically give that information to that principal, and then that principal can look into it. We get lots of rumors. We can.look into general accusations, but we prefer to work with a specific situation; such as, on Monday afternoon, it was reported to me that this teacher ignored a case of apparent drug offense. Then that principal has something pinpointed that he can work with. But to say, I understand that they are smoking a lot of pot at this school, is not too meaningful, and is very difficult to check on it as such. We would like for that to be pinpointed.

Mrs. Williams - Let's suppose a teacher sees somebody that he or she suspicions is "spaced out" in class, glassy eyed or maybe asleep, or whatever the behavior. What happens if I am a teacher and I go down to the office or send somebody to the office and say I suspicion that John Doe, Jr. is "on a trip," or whatever they call it? Who can so determine? Or does he meet me back in my room before I can get back from the office, because there is nobody there, maybe a school nurse or something to make a determination? Mr. Sadberry - If we assume that student is possibly "on a trip," if the report is made to the principal, the principal will call the student out, and he will use all of the know-how-at his disposal, including the school nurse, to render some judgment. The parent is involved at that point and invited in. Many times we can't get the parent. But if we are pretty well convinced that something is wrong, we will possibly give that student a temporary suspension and require the parent to come to the school. That might be the next day. Usually the police isn't involved when we assume, because it might be the next day when the student is straight. We try to get more evidence from the student; we try to get the parent to interplay in the investigation, and we just kind of play it by ear to try to determine whether the student is or is not guilty. If we really feel then that that student was guilty, then we will have a hearing. Whatever comes from the hearing, the appropriate reprimand will follow.

Mrs. Williams - My concern is the inability to accurately determine, and I know we can't settle that here. The other question is, so then we suspend the student; what happens to her or to him? Do we recommend them to our Alternative School or the Urban League Street Academy, or is it just turned over to the long arm of the law? Mr. Sadberry - Every student who is suspended, for whatever reason, is offered an alternative education program. Mrs. Williams - But we don't have much follow-up, do we? Mr. Sadberry - I agree.

Mrs. Williams - That is our fault; that is where we err. Mr. Donwerth - You said that every student who is suspended, is what? Mr. Sadberry - Is offered an alternative educational program.

Mrs. Williams - Offered, but we don't have any teeth in it?

163

MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D

Report - Drug Education Program cont'd

Mr. Sadberry - Follow-up, I think, is the appropriate phrasefollow-up than we should have.

Maybe we have less

Mr. Donwerth - I believe you said 99 students have been suspended this year for either alcohol or drug abuse, and I would imagine that the majority of these are for drug abuse, is that right? Mr. Sadberry - Yes, the majority of them are.

Mr. Donwerth - Possibly then in every case, wasn't the student suspended because of possession, not because they were using it? Don't you really have a burden of proof when a student comes in class and is "zonked"? How can you really prove that the kid is "zonked" on narcotics? Mr. Sadberry - We try and get some help in trying to determine really what the case is. The burden of proof is very critical many times. Our best hope is that we find it in his possession. Mr. Brown - I was interested in the idea about affective education. Mrs. Dodson, what kinds of things, for instance, go on at Southeast High School in terms of dialogical structure, to help kids who are going through problems that would cause them to be drug abusers? Do you have counseling sessions? Are there rap sessions going on? Mrs. Dodson - There are rap sessions going on, and I do know that at Southeast, there have been some efforts made to have a drug education program, particularly among the Indian Education Program, and through some of the clubs. They are stressing the affective, the idea that I need to be able to talk out my problems; I need to be able to find an alternative method of acting rather than choosing drugs; I need to fill my leisure time with mere constructive ideas. One of the suggestions that we made to teachers is that of looking into the idea of extracurricular activities, and recreation and hobbies for youngsters. These seem to be one answer to the drug problem, as far as kids are concerned. They have a tendency to fall into the drug trap because of lack of something to do. They have no alternative, and so we are suggesting that alternatives be provided. Mr. Brown - Mike (Barlow) is a Human Relations teacher at Grant, and he is sitting there quietly. Mike, what are some of the things that you all are doing at Grant to help students in the area of affective education? Mr. Barlow - What Mrs. Dodson said really points out the way I think it needs to be done, rather than coming in and saying we are going to have a lesson on drug education or have a lesson on how to reduce prejudice and discrimination, you work with the students on having them examine their own values, the strength of those values that they do have, and relate those values to the values of society, the values of their parents, the values of their peers, and then try to help them to understand themselves more, and how they fit better into the society; how they affect other people; how other people affect them; and as the result, you can better get at the causes of what causes any problem, whether it be drug abuse or a problem of not knowing how to^treat another person through prejudice or discrimination. The Human Relations program has done that. I mentioned prejudice and discrimination, because the first year I taught Human Relations, I had a unit called Prejudice and Discrimination. The second year I had a unit called Prejudice and Discrimination. Every time I would mention that,the students would cringe and wouldn't want to hear about it. After about the second year I stopped having units per se, and I now just have an entire course and try to hit everything through the backdoor, so to speak.

Mr. Brown - What is going on at your school in the area of drug education; anything, except what you are doing? Mr. Barlow - I don't know of any specific programs going on. Quite a few of us took advantage of the situation when we found out we had an undercover policeman. We took advantage of the opportunity and had him come back, and he tried to explain to the students about the drugs as he saw them. Some of the things that he mentioned really startled some students. This comes under the scare tactics as was mentioned that the State -Department had recommended. He started telling the students what was in some of the drugs that he bought in the south part of town; that it didn't possess what they thought they were buying. When he started describing some of the things that were in those drugs, it had an affect on some cf the students. He was talking about foreign substances that come in drugs, and a lot of them didn't realize that. A lot of them take the drug, and then ask what it is afterwards. I don't think we have any specific drug education program.

Mr. Brown - Do you have staff dialogue about it, or do you discuss it in informal groups? Is it something that you try to deal with in any kind of way, academic or otherwise? What about curriculum?

Mr. Barlow - Really, I think you are getting into an area that you would need to ask Mr. Diggs or someone that knows the total school program at Grant a lot better than

MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D

Report - Drug Education Program cont'd Mr. Barlow cont'd

I do, tut to my knowledge there is no specific program. Mrs. Williams - Mrs. Dodson mentioned an Indian counselor at Southeast that is quite effective. Do you have that at your school? I was wondering if he is working only with Indian students, and you have that in each school.

Mr. Barlow - At each school you would probably find a different person or set of persons that would be best to deal with certain problems with students. The Student Communication Counselors that we have, the ESAA Counselors would be excellent to deal with students. At each school you probably would have different people. It is a matter of who the students trust. There are some students that will go to a teacher; some will go directly to the principal; and some will go to their bus driver. Mr. Brown - You can talk about all you want to do, but it is what goes on in the school, if there is anything that makes the difference. Mr. (Robin) Gaston, what is going on here at Northeast?

Mr. Gaston - I think many of the things that they have described are going on; ESAA Counselors; counselors within our particular building; the nurse does a lot of work with drug education. We have a lot of work that goes on in the sciences, more in a factual kind of thing rather than in the affective area. Social Studies is the particular subject area which would deal with the affective area probably more than anything else, with the exception of maybe Home Economics or Physical Education. I think Mike made an excellent point when he said that much of the drug education takes place with those particular teachers that relate well with students, or a particular student who knows a teacher or administrator or counselor that he or she can talk to. That is most of where it is coming from. If you are asking if I have a specific kind of program that ensures that every student receives a certain amount of drug education___. Mr. Brown - I am not asking that. How do you rationalize the problem so that what one teacher does over here that is good can be transferred to another teacher or to another structure or to another part of your curriculum? Do you do that through staff meetings? Do you leave that to departments?

Mr. Gaston - We don't discuss those kinds of things too much in staff meetings. We do, with regard to the reporting of students who are acting abnormally in classrooms. We have procedures established for that. But as far as our staff sitting down in an inservice session, we have not done that. I have, in other schools that I have worked in, tried that particular thing. One of the problems there is the amount of inservice time that is afforded to us is not enough time to be spent in the drug area. It takes a tremendous amount of time for teachers to become knowledgeable about drugs and the processes that go on in drug education. That is the reason why teachers are sort of uncomfortable with drug education, generally speaking. Many are uncomfortable with drug education because they feel they know less, or at least kids indicate to them that they know less about what they are talking about with regard to drugs, than what students actually do. There are some teachers who feel pretty comfortable in that process; there aye others that do not, and do not wish to get into it. Mr. Brown - It seems to me, just speaking off the top of my head, that we ought to be able to rationalize that process. We should be able to teach group process that can be learned. Realizing that all teachers can't touch all pupils, but there should be a way that we can involve the development of curriculum material so that there are value clarifications, for instance, that can be a part of a discussion in the Science Center. It seems to me that there has to be a way of rationalizing that and drawing out some essential kinds of approaches that can be reintroduced. There has to be a way, it seems to me, for the teachers to get together to relate some way. I realize inservice is a problem, but it seems to me that there has to be some way for these things to be handled, or else it seems that you are going to continue as principals to have this problem growing and growing, particularly in our system. Mr. Gaston - We need that, without question, but we also need some other kinds of help in the schools in regard to drugs. Drugs that are sold within the school are sold to some degree within this school, but many of them and most of them are sold outside this school. I would agree with your assumption, but I would also say that for us to be as effective as we can with this thing called drugs, we need some real assistance. We need security people; we need all kinds of help with regard to protection, with regard to making sure that those people aren't out there waiting for our kids to come by. It is total effort. It is parental effort; it is police effort; it is our own security effort; and it is an education effort.

Mrs. Potts - I am wondering if there has been an effort to put the kind of information, for instance, that was drawn together here tonight, in the hands of every teacher in the school system. I also wonder if we are providing the kind of continuity that we need, so that all teachers know everything that is available. Often when it is left to those who already have a concern or an awareness to request information or workshops

MINUTES OE MEETING OE MARCH 29, 1976 - CONT'D

Report - Drug Education Program cont'd Mrs. Potts cont'd

it leaves out a lot of areas where information needs to reach. response to that? Would this he helpful?

Do you have any

Mrs. Dodson - Yes, it would he helpful. I have managed to get this kind of information to most of the science teachers in the system, and to talk to the principals about it. They-have heen kept pretty much up to date about the approach, as far as drug education and philosophy and that sort of thing. But we have not reached all of the teachers in the system, and I am not really sure of the mechanism for doing that.

Mrs. Potts - I am wondering if out of our session tonight, if there might be potential for drawing together a very concise report of the basic things that are recommended by our school system for staff to do, and then requesting that every school discuss these in a staff meeting, so that we are sure that there is coverage throughout the school system. Mrs. Dodson - I think that would have to come from Dr. Lindley.

Dr. (Jesse) Lindley - I think that has some possibilities, Mrs. Potts. We would be most happy to explore it and report back to you as to whether we feel it is feasible; and if it is, I think we could proceed with it, and we would be glad to do so.

Dr. Start - I am very pessimistic about this whole area. I feel very strongly that we are dealing with an unsolvable problem, and we will never solve this problem until we, the society, address ourselves to three basic issues. The first basic issue is unhappy parents and children. Until we address that issue, we will do nothing. Secondly, until we address the issue of drug use among adults, we will never do anything with the drug culture in our children. Until we address the issue of boredom in our society, we will never do anthing on this issue. Unhappy parents and children, drug use among adults, and boredom; boredom can only be solved by emphasis on the work idea and emphasis on keeping busy, and somehow stimulating our young people to be interested in others rather than themselves. The deterrent must be as strong as we can make it. And let me close by saying to you that the biggest drug of all is television. In support of that, Mr. Gaston, how many of your faculty are watching television right new? I don't expect you to answer. How many students are there in this school? Let's ask ourselves the question; what are the parents of these students doing right now? Think about it a minute. Are we really concerned with drug education? Are we concerned with our children or are we concerned with our own selfish interest and doing the things that we enjoy? And then we wonder why we are unhappy. We wonder why our children take drugs to be happy when we ourselves are unhappy. We watch television; we are unproductive; we are spoiled; we are materialistic, and until we solve these issues, we aren't going to make one single dent in our drug problem. I have felt for a long time; let's get our children to work. Let's get them to Learn. What ever happened to homework? What is wrong with it? I don't mean homework for the sake of homework, but productive work. Make them work.

Mrs. Williams - Mr. Gaston touched on something that concerns me, and I know full well the financial pinch that this Board is in. Just suppose that each principal gave us a list of actually what is needed now for external and internal control; we could play with it. He would, * say we need some more of this and we need some more of that. Maybe we could play with some things and come up with some alternatives, if that could be, Dr. Smith. Mrs. Potts - Any other comments?

Dr. Smith - I would express my appreciation to the members of the staff for their presentation, and say thanks for a job well done. I think Dr. Start made some very valid comments. I would hasten to add, however, that we would not want to slacken our efforts in doing our part as a school system in trying to resolve the problem. I also have some hesitancy regarding Mrs. Williams' comments and reacting to Mr. Gaston's statement of diverting educational funds to performing police activities. Probably part of the solution lies in more attention on the part of the citizens of this community to doing their part and seeing that the police are doing their part; we are doing our part; all of us are working together on it. I have hesitancy to recommend that we add-additional campus officers, that would be devoting their time, energies, and efforts to try to stop the drug traffics, which is a police activity, as I see it. Again, I hasten to add that we should not lessen our efforts; that we should continue striving to find the answers, the solutions to a very very serious community, state, and national problem.

Mrs. Potts - I really feel that our staff is on the right track, and I think I speak for the Board in appreciating the efforts, and the deep thought that has gone into a lot of the planning in this area. Mr. English - Sometimes the public tends to give the kids the bad dose in this whole thing; they blame it all on the kids. The amount of drug abuse that occurs within adult society is fantastic. To expect that you can have drug abusing adults, and I include in that alcohol, of course, and that their kids are not going to abuse drugs,

166

MINUTES OF MEETING OF MARCH 29, 197_6 - CONIâ€™D

Report - Drug Education Program cont'd /

Mr. English cont'd

I think is pretty ridiculous and naive. Someone has already alluded to some of the problems, and really what we are dealing with is the motivation, the self-concept. You look at our accountability studies, and people are saying to us where they think the priorities should be, and they are talking about the self-concepts of the kids. We have made some real significant strides in this area, in this school district in recent years. I think we need to make more, but I think this is where the solution to our drug abuse problem will come; more than in the areas of putting more security people around or apprehending more students for abusing drugs. We need to really deal with the individual; find out what is causing it, and I am sure it will vary from student to student, but what causes them to abuse those drugs. UNFINISHED BUSINESS

Motion made by Mr. English and seconded by Mrs. Williams at the meeting of March 15, 1976, for consideration at the meeting of March 29, 1976:

(a)

(b)

At such time as the number of elementary public school students living within the attendance area of an elementary or fifth year center closed under the Board's consolidation policy exceeds 200 students, the Superintendent shall notify the Board of that fact and the question of whether to reopen that school shall be put to a vote of the Board within 60 days of said notification.

(c)

No building closed under the Board's consolidation policy shall be offered for sale within three years of the date of closing.

(d)

Mr. Donwerth - I would like to move that we put this off and vote on it after we hear what the Biracial Committee is going to decide to do with the schools that this Board has considered consolidating. Since Judge Bohanon has seen fit to turn this over to the Biracial Committee for them to come back with a recommendation as to what we should do, I would like to move that we put this off until after we find out what that recommendation is going to be. Mr. Brown - I will second that.

Mrs. Potts - Moved by Mr. Donwerth and seconded by Mr. Brown that the motion made previously by Mr. English be tabled until there is a decision regarding a disposition of our recommendations for consolidation of schools. Is there further discussion?

Mr. Brown - I am really not prepared to vote on this motion tonight. I haven't dealt with it the way I would like to. I want to support the motion, and I don't think that timing is so important that we couldn't put it off until that would occur. Mr. English - I agree; it is sort of a timeless thing. not going to hurt the motion.

Another few weeks is certainly

Mrs. Potts - Is there any other discussion then that the motion be tabled? Clerk, will you call the roll?

Madam

Dr. Start - I was particularly interested here in the discussion under (a), where the Superintendent is instructed to develop plans and programs designed to increase attendance, that particular section. The question that Dr. Smith had about whether this meant redistricting of the current or projected membership, or if it was referring to programs to increase the numbers of pupils in the school system, I would like to answer that in the latter, as far as I am concerned. We ought to be thinking about referring to programs to increase the number of pupils in the school system; no question about that. It bothers me a great deal to see in the newspaper that one of our worthy representatives in the legislature stated publicly, in discussing one of the issues before the legislature, that he couldn't blame anyone for wanting to get out of the Oklahoma City School System. He was quoted in the newspaper as saying this when the issue was discussed about parts of the school district withdrawing. Somehow

R. #90 Motion Tabled

167

MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D

R. #90 Motion Tabled cont'd

Dr. Start cont'd or another we can no longer sit "back and. let that kind, of nonsense go unchallenged.. I don't quite know how to respond to that. How do we respond to this kind of attack on our system? Do we let it go by? That is what we have been doing. Colleagues on the Board, do we let that kind of thing go by or is it time that we start saying, look, Senator, or look, Representative, you don't know what you are talking about. Do we become aggressive; is that the kind of thing we ought to be doing on the Board here, or do we just let this pass? In other words, if we are interested in developing programs to increase the number of pupils in the school system, we can't let officials like this berate us and go unchallenged. Can you advise me what to do? I feel very guilty in not saying one single thing when something like this goes on.

Dr. Smith - Dr. Start, the executive staff discussed this very item this morning, and it is not going unchallenged. The Senator will be receiving communication in connection with this. Dr. Start - I am glad to hear that. That is our administrative staff doing this. Colleagues on the Board, should we be just sitting here? Isn't it our responsibility to say, no, that is not true, like Mr. Brown challenged the Senator a few weeks ago? I like that kind of thing. If we start defending our system and speak against this irresponsible type of statement, won't that filter on down?

Mr. English - The best defense is a good offense.

Drâ– Start - Isn't it time we get offensive? Mr. English - Some would say that has already happened.

Mrs. Williams - How would you propose we do so? Dr. Start - Every time something like that is said, I propose that we begin picking up the telephone and calling and saying I want equal time to respond to that. Our friends in the media, I think all of them would be most helpful if we wanted to do that, and I think that is what we ought to be doing. Mrs. Potts - I think part of the question is whether by responding to the same, that you are really giving a lot more attention to something that might not be worth the attention that it gets already.

Dr. Start - That is what bothers me. That is why I am asking. I am asking for your advice. I tend to be reactive and aggressive. Is that counterproductive? Mr. Brown - I think far more destructive to the system than the fact that they say the system isn't good, is the kind of thing that we are talking about, which was a bill, as I understand, which would deliberately cut off a part of our own school system to go to another school system. To me this is destructive, deeply destructive to the system. I think that is a far more pressing issue than the sticks and stones they throw at us. We can bear that, but we can't bear the kind of crushing legislation that goes on out there that would destroy the system, if that is, in fact, what it ends up to be. I am hopeful that brighter, sharper, more able persons than those people who have spoken up, maybe more mature, with a better moral understanding of right; I am hoping they will have an opportunity to___ ; that saner minds will prevail.

Dr. Start - That legislation can't pass; it cannot; it is unconstitutional; there is absolutely no way that you can pass legislation that applies only to an isolated segment of the population. The Supreme Court can make the law apply only to an isolated portion of the population, but our legislative people can't do that. Mr. Brown - They wouldn't do it anyway. Overall, the legislature wouldn't do things like that, because they are responsible men and women dedicated to preserving the general welfare of the State of Oklahoma, and the kids of Oklahoma, and the general welfare of Oklahoma City and the kids of Oklahoma City. So they wouldn't do things like that. Certainly not these men who come down here and tell us how much they support the system.

Mr. Donwerth - Possibly this is real good to read in print if it is the election year for the individuals, and they are trying to obtain votes. Dr. Start - That is why I hesitated. wouldn't want to do that.

I might would help him get reelected, and I sure

Mrs. Potts - I feel that what is really basic to this whole subject is that all of us have a responsibility to be salesmen for the school system, and that a lot of us don't do a good enough job at it. It behooves all of us to do a better job of selling the school system.

168

MINUTES OF MEETING OF MARCH 29, 1976 - CONT'D

Mrs. Williams - A series of articles is "being run in the daily paper on the highly debatable issue of IQ tests. Some interesting things are being advanced. I thought it might be interesting to mention in passing.

Comment Mrs. Williams

Inquiry Mr. English - In the Northwest Classen newspaper, recently there was an editorial Mr. English about the grading system that we use, and about accelerated classes and the grading in those; that if a student makes a B in an accelerated class, shouldn't this be worth more than just a B in a normal classroom. I have some sympathy for students like that. What is the thinking on that, Dr. Smith? What I run into is that the students tell me that it sort of discourages them from wanting to take an accelerated class, because they might make a B or a C in there, and they can float on through in a regular class and get an A maybe.

Dr. Smith - Several of us for years have proclaimed the grading system probably has many many pitfalls in it, as far as the benefits to the student. The grading system in this case, they are talking about winning some of the awards or their standing in class, and things of this nature. I think a prospective employer or a college recruiter, though, is looking at the kinds of courses that person enrolled in, and the kinds of grade averages that pupil had in those classes with the kind of schedule they carried, rather than whether or not he has a 3-85 by taking some of the so-called less academic, and require less effort academically. I feel that in most cases the colleges or the prospective employers will consider the caliber or the quality of work taken, rather than the grade point average or standing in the class. Mr. English - What about awards in school?

Do they take into account that same thing?

Dr. Smith - The awards in the school, if they are strictly academic in the science area, for example, it will be the grade point or the standing in the classroom there. Many of the awards, however, are based on leadership as well as their scholarship abilities in the school. Mr. Brown - I suspect that if you did a survey, you would find that the kids in the accelerated classes are going to be the ones getting most of the academic awards. ADJOURNMENT

President ATTEST:

Clerk Approved the 5th day of April, 1976.

R. #91 Adjournment

169

MINUTES OF MEETING OF APRIL 5, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, APRIL 5, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Armond Start, Vice President

The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

HEARINGS Dr. Smith introduced Mrs. Thelma Jones, representing the Association of All School Personnel, who presented a Certificate of Recognition as Educator of the Month to Mrs. Martha Nell Dodson, Science Consultant.

Mrs. Dodson responded. The following persons addressed the Board:

(1)

Dewey Eaton, President - Oklahoma City Support Personnel Association

(2)

Mike Barlow, President - American Federation of Teachers

Mr. Eaton spoke regarding salary adjustments for support personnel. Mr. Barlow referred to the recognition of a professional organization as a bargaining representative, and an Attorney General's Opinion relating to same.

To Mr. Eaton's remarks, Mr. English inquired: Out of the $300,000.00 that we talked about, what would you consider to be a fair portion for the support personnel? Mr. Eaton - If I answered that I might be trying to negotiate, and I am not at this time recognized â€ž.for that position. I would hate to say on my own.

Mr. English - You are just not satisfied with the

gesture?

Mr. Eaton - We are just asking for a reconsideration. During Mr. Barlow's remarks, he inquired: Is the Board going to be sitting down with the team that ACT claims has won this election, or is the Board planning to ask for some type of verification to see if they did, in fact, receive a majority, in light of the fact that we had such a controversy over the original majority back in October? Is the Board just accepting this on blind faith? Mrs. Potts - Dr. Smith has suggested that he might add some clarity to this question.

Dr. Smith - In the same Attorney General's Opinion, it does indicate that the employer must refrain from all acts which interfere with the employees in their free choice of a collective bargaining agent. It also indicates that the association or group of employees should conduct their election, and that they must be elected by the majority of those eligible to vote. We would assume that they have properly conducted their election and will then, of course, submit the results of their election or let it be known that they do represent the majority.

Mr. Brown - Do you mean then that you do not see us as a Board or as a district, from our standpoint, getting involved in that; is that how you understand that? Dr. Smith - We have to make the assumption that once they come into the room, they have been properly elected; that they do, in fact, meet the requirements of the statute of

170

MINUTES OF MEETING OF APRIL % 1976 - CONT'D Dr. Smith cont'd

having been elected by the majority of the professional educators.

Mr. Brown - So the responsibility for proving that not to be the case lies not with the Board but with another group of people like AFT, for instance; is that the way you understand it?

Dr. Smith - I read the point there that the employer has no right to intervene or intercede. We had an experience in the past where we had our attention called to the fact that we should not intervene. Mrs. Potts - What kind of recourse is there in a situation where one of the parties has a complaint?

Drâ™Ś Smith - I am not sure that this Board or the administrative staff should be put in the position of policing, when they say that you must keep your hands off, or you can't play a part in the calling of the election or process. Maybe Mr. Johnson should answer this, but I would be of the opinion that the party feeling they have been aggrieved or abused, would take the appropriate action as they deem necessary. Mr. Johnson - Dr. Smith is correct in saying that there is a legal presumption of validity when they do present themselves. I would think that the burden would be on someone who challenges the validity of it to show that it was not conducted properly. I am not sure that they have to have another election of representatives under the negotiations agreement that we entered into with them, and that which Judge Parr held is still effective. I would have to study that before I could answer whether it is necessary for them to have another election. Mr. Barlow - The Board cannot involve itself within the election, but it was our assumption that the Board does have the power to ask an organization to verify that they do have a majority before they begin negotiations. I wanted to know the Board's official stand on this matter before we as an organization took any actions ourselves. What we are saying here is that you are going to begin negotiations with a negotiating team that has just announced that they received the majority, but that is all they have done is announced it. Is that satisfactory to you? Mr. Donwerth - I really see where we have no alternative but to recognize them. In October, when neither AFT or ACT had a clear-cut majority, we were directed by Judge Theus to recognize ACT as the collective bargaining group for the professional educators. I understood, along with that directive from the Judge, that we would also have to accept their negotiating team. This is under appeal at this time, however, and we don't know what the outcome will be.

MINUTES OF PREVIOUS MEETING

:. #92 inutes Approved

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve the Minutes of March 29, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. LEGAL AND FINANCIAL REPORTS

.ttorney's Report

Mr. Johnson reported as follows:

(1)

In the Truitt case, the plaintiff was supposed to file a brief answering the brief we filed. Their brief was due this past week and they asked for 20 days additional time. The Court extended the time six days, or until April 3, 197&That will not affect the hearing date of our motions and demur which is still April 15, 1976.

(2)

We have a filing to make this week in the case which was filed to compel us to pay teachers with unauthorized absences the difference between their contract salary and the amount paid a substitute teacher. We will file an appropriate pleading by Friday, April 3, 1976-

(3)

In regard to the Order to pay attorney fees in the school integration case, you will recall that at last meeting I advised the Board that I would prepare an analysis of the Court's Memorandum Opinion, which I did and sent to members of the Board. I am still studying some of the cases that were cited by the Court in support of the judgment as finally reached. I should have something definite next week. We still have three weeks in which to decide whether we want to appeal or not.

171

MINUTES OF MEETING OF APRIL 5, 1976 - CONT'D Mr. Thomas Walsh reported for the firm of Thomas and Company, and Mr. Robert Livingston reported for the firm of Moak, Hunsaker and Rouse. Each gave a routine report and referred to the newly adopted procedure by the Board wherein the auditors would not make oral monthly reports, but would submit semiannual reports to the Board.

Auditors ' Reports

Mr. Ladd gave a routine Treasurer's report.

Treasurer's Report

Following Mr. Ladd's report, Mr. English inquired: On the School Activity Funds that we were going to invest, has that program gotten underway?

Mr. Ladd - Yes.

At this time we have invested $161,962.80.

Mr. English - Would you project that to be the maximum we are going to have invested?

Mr. Ladd - I don't think so, Mr. English. We have 14 schools that have entered into the program; six middle schools, seven high schools, and the Foster Estes Vo-Tech Center. We still have seven high schools and middle schools that haven't made a deposit at this time. Mr. English - Is there any particular reason why there haven't been any deposits from there? Mr. Ladd - I haven't heard from the others, so I don't know if there is any reason why they haven't.

Dr. Smith - I might mention that this time of the year the funds within those accounts are relatively low. Many times they have been expended for the purpose for which the funds were collected. Therefore, you will find a relatively small amount in many of those school funds. I would assume that some of those schools which have, not submitted money to be invested don't have the money to invest. They are using their money to continue the operation. You will recall we had a formula set aside for the excess that was not needed to satisfy their anticipated expenditures during that particular month, that they would send over a portion of it or that portion not needed.

Mr. English - According to the last audit, how much was carried forward on those; do you recall? Mr. Ladd - Around $300,000.00 is the figure that comes to my mind. have a little over half of that invested.

At this point we

A motion was made by Mr. Donwerth and seconded by Mrs. Williams to accept the reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #93 Reports Approved

SUPERINTENDENT'S REPORT

Dr. Smith commended Mrs. Martha Nell Dodson for having received the Educator of the Month award.

It was moved by Mr. English and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated: At no Expense to the Board

(a)

R. #94 Professional Trips Approved

Frances G. Peters, Annual Meeting of the American Educational Research Association, San Francisco, California, April 19-23, 1976.

At Board Expense

(a)

Maxie Wood, Annual Meeting of the American Educational Research Association, San Francisco, California, April 19-23, 1976.

(b)

Garroll Dockum, Association of Education Data Systems Conference, Phoenix, Arizona, May 3-7, 1976.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mirs. Potts voted aye. Mrs. Potts declared that the motion carried.

A motion was made by Mr. Donwerth and seconded by Mrs. Williams to approve the following Resolution of Appreciation: (a)

Gladys S. Porter, retired clerical employee, deceased March 17, 1976.

(b)

Jonnie Quiett, retired teacher, deceased March 13, 1976.

(no known survivors)

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #95 Resolution of Appreciation Approved

172

MINUTES OF MEETING OF APRIL 5, 1976 - CONT'D

Recognition and Presentation of Certificates

Dr. Smith - It certainly is a privilege and a pleasure for me to recognize pupils of our school system who have gained either individual and/or team honors to themselves as well as to their school and to this school district. We will present certificates of appreciation and recognition to students in art, science, wrestling, and basketball. We will also recognize the teachers, coaches, and sponsors of these very fine students, who have been the ones that have motivated these young people. Others most deserving of recognition for their patience, for their endurance, for their understanding and their support, are the parents of these very fine young people. We had some more winners over the weekend at the State Science Fair that was conducted at Ada, Oklahoma. We had a total of 12 Science Center students that were entered in the Fair. These students walked away with a total of 15 awards. Also, over the weekend, we had some Future Business Leaders to enter the events at Tulsa. We will recognize and honor all ! of those students at a future Board Meeting who have received awards. Presentations were made and the following were recognized:

Recognition - 27th Annual Oklahoma City Science and Engineering Fair

Northeast High School Student:

Jeff Elkins

Award:

International Science Fair

Teacher:

Larry Hicks

Parents:

Dr. and Mrs. Ronald C. Elkins

Student:

Martha B. Stevens

Award:

1 Eason Scientist of the Year \ Senior Division S

Teacher:

George Baker

Parent:

Mrs. Connie Stevens

! j

Student:

Steve Browning

Award:

Eason Science Award

Teacher:

Ms. Carla Robey

Parents:

Mr. and Mrs. Phillips E. Browning

Northwest Classen High School Student:

Robert Noel Walker

Award:

International Science Fair

Teacher:

Ms. Carla Robey

Parents:

Mr. and Mrs. Charles Walker

Eisenhower Middle School

Student:

Robert Bealmear

Award:

Oklahoma Publishing Company i Telescope

Teacher:

Ms. Mae 0. Hence

Parent:

Mrs. Mona Hawkins

Harding Middle School

Student:

David Welker

Award:

Eason Scientist of the Year Junior Division

Teacher:

Ms. Cheryl Takawana

Parents:

Mr. and Mrs. David Welker

Student:

Michael Todd Wiseley

Award:

Eason Science Award

Teacher:

Phillip Knowles

Parents:

Mr. and Mrs. Harold Wiseley

Recognition - 27th Annual Oklahoma City Science and Engineering Fair

1976 Science Fair Committee Ms. Janet Hume

Douglass High School

Ms. Willie Reynolds

Harding Middle School

Mr. Larry Hicks

Northeast High School

Ms. Mary Bacher

Star Spencer High School

Ms. Mae 0. Hence

Eisenhower Middle School

Ms. Karla Bracklein

Classen High School

Ms. Ida Carter

U. S. Grant High School

MINUTES OF MEETING OF APRIL 5, 1976 - CONT'D

Recognition - 27th Annual Oklahoma City Science and Engineering Fair - cont'd 1976 Science Fair Committee cont'd Mr. Robert Jones

Capitol Hill High School

Ms. Barbara Doyle

Southeast High School

Mr. Dewey McClelland

Northwest Classen High School

Mr. Amos Kimberling

John Marshall High School

Ms. Jan Lovern

Adult Education Center

Mr. John Lockhart

Administration Building

Recognition - Young Talent in Oklahoma High School Art - 1976

Scholarship Award Portfolios John Marshall High School

Students:

Teacher:

Jim Cassell

Parents:

Mr. and Mrs. John E. Cassel, Jr.

Betty Martin

Mr. and Mrs. Lindsey E. Martin

Shirley McConnell

Mrs. Elva McConnell

Steven Muchmore

Dr. and Mrs. Harold G. Muchmore

Teresa Reese

Mr. and Mrs. Donald Ray Walsh

Mitch Mertes

Northwest Classen High School

Student:

Carol Stewart

Teacher:

Robert Hepp

Parents: Mr. and Mrs. George K. Stewart

Scholarship Award Portfolios Alternates Northeast High School

Students:

D'Lese Travis

Parents:

Nancy Bingham

Teacher:

Mrs. Lu Ella Lingenfilter Mr. and Mrs. Ralph E. Bingham

Ms. Kathleen Ransbottom

Cash Awards

John Marshall High School Students:

Teacher:

Lori Hershey

Parents:

Mr. and Mrs. George Hershey

Vernon Richards

Mr. and Mrs. Vernon Richards

Dale Robbins

Mr. and Mrs. Richard Robbins

Mitch Mertes

Northwest Classen High School

Student:

Jamila Johnson

Teacher:

Bill McVay

Parents:

Mr. and Mrs. Cleothe Johnson

Parents:

Dr. and Mrs. Ray Bishop

Parents:

Mr. and Mrs. R. P. Bruns

Southeast High School

Student:

Karen Bishop

Teacher:

Ms. Sharon Merrick

Special Award

John Marshall High School Student:

Eric Bruns

Teacher:

Mitch Mertes

17^

MINUTES OF MEETING OF APRIL 5, 1976 - CONT'D Recognition of State Wrestling Champions - 1976

Classen High School

Class 3A

Student:

Robert Stansberry

Parents:

Mr. and Mrs. Robert Stansberry

Coaches:

Mr. Rick Blackburn Mr. John Dunaway

Third Place

U. S. Grant High School Class 1]-A

Student:

Ricky Wooten

Parents:

Mr. and Mrs. Nathan Wooten

Coaches:

Mr. Dean Choate Mr. Tommy Bell

Second Place

Southeast High School Class 3A

First Place

Class 3A

Second Place

Class 3A

Second Place

Student:

Louie Wall

Parents:

Mr. and Mrs. Raymond Wall

Student:

Jay Jordan

Parents:

Mr. and Mrs. Sonny Jordan

Student:

Robert Ritchie

Parents:

Mr. and Mrs. FlOyd Ritchie

Coaches:

Mr. Gene Knight Mr. Johnny Smith

Star Spencer High School Class 4A

Student:

Mike Kirkwood

Barents:

Mr. and Mrs. Herchel B. Kirkwood

Coaches:

Mr. Lewis Quintain Mr. Roy Howell

Fourth Place

Recognition - State Baskethall Class tA Semifinalists

Northwest Classen

Team Members Elbert Green John Lunn ' Leon Scobey Kirk Longstreth Gary McDowell Commillious Combest Greg McPherson Monroe Bird Larry Stevenson Gerald Smiley Chavez Smith Sam Webber Donnie Bird

Parents Mrs. Amy Green Dr. and Mrs. Mervel Lunn Mr. and Mrs. Leon Scobey Mr. and Mrs. Glenn Longstreth Mrs. Virginia Wilson Mr. and Mrs. C. Combest Mrs. Mary McPherson Mr. and Mrs. Monroe Bird Mrs. Virginia Stevenson Mr. Luther Smiley Mrs. Henry Smith Mrs. Etta John Hatten Mr. and Mrs. Monroe Bird

Coaches Mr. Don Piccolo Mr. Love Denton

L_J

175

MINUTES OF MEETING OF APRIL 5, 1976 - CONTâ€™D

Recognition - State Basketball - Class 3A State Champions Southeast High School

Team Members

Parents

Dwayne Williams Jim Wallace Romie Coursey Phil Johnson Curtis Johnson Terry Clark Tim Salyer Randy Page Matt Clark Nate Starks Rick Francis Victor McDaniel Kelvin LeGrande

Mrs. Mandie Williams Mr. and Mrs. Jerry Wallace Mrs. Clotiel Coursey Mrs. Gordon W. Johnson Mrs. Melva Johnson Mr. Terry Clark Mr. and Mrs. Paul Salyer Mr. and Mrs. Chuck Page Mr. and Mrs. Matt Clark Mrs. Corinne Starks Mr. Willie Francis Mr. and Mrs. Maceo McDaniel Mr. and Mrs. Franklin LeGrande

Coaches Mr. David Smith Mr. Gerald Robinson Mr. Johnny Holkum

Recognition - State Basketball - Class 7A State Champions

Star Spencer High School

Team Members

Parents

Julius Boone Chris Clayton Vincent Downing Eric Gathers Richard Gathers David Greasham Jethro Greasham Glen Johnson Alvin Parker Andra Peoples Dwight Peoples Harry Phillips Nathan Stevens Roger Taylor Chris Thompson

Mr. Willie Boone Mrs. T. E. Clayton Mr. Joshua Downing Mrs. Charles Shannon Mrs. Charles Shannon Mrs. Ruby Greasham Mrs. Ruby Greasham Mrs. Cathenia Ramsey Mrs. Louis Parker Mrs. George Peoples Mrs. George Peoples Mrs. Blanche Phillips Mr. Stevens Mr. Clyde Taylor Mrs. Marsella Thompson

Coaches Mr. Johnnie Johnson Mr. John Pugh

Biannual Report to Court - May, 1976

Dr. Smith - The Biannual Report to the Court is due on or before May 1, 1976. We are in the process of compiling and collecting the specific data that goes into that report. We will also present to you the positive activities that have been conducted by our schools during this school year, and will have any recommendations of areas that need to be considered because of various factors. This should be ready to present to you in total form by the April 19 meeting of the Board. Remarks Dr. Smith continued:

I just returned from a meeting of the Superintendents of Large City Schools conducted in New York City. I am reassured that the challenges facing public education in urban school systems are not confined to Oklahoma City. I am convinced, further, that Oklahoma City, its conditions, the challenges facing it, are certainly probably not as great as they are in many other systems; that the conditions in Oklahoma City are equal to or better than those I find other places. Many of the systems are not trying to work out procedures to increase salaries of employees and to increase services provided, but they are trying to work out procedures to maintain current salary schedules and the current number of employees, and offer the services they have been offering. __

Information to the Board

176

MINUTES OF MEETING OF APRIL Information to the Board cont'd

1976 - CONT'D

Remarks - Dr. Smith cont'd Another point is an update on the utility "bills to date. As of the report in this agenda, we have spent $146,669-97 more for the utilities, year to date, than we did at the same period of time last year. Our gas "bill, for example, is $85,000.00 greater than it was at this same period last year; electricity, $59.,000.00 greater than it was one year ago to date.

PERSONNEL REPORT

R. #96 Personnel Approved

A motion was made "by Mr. Donwerth and seconded "by Mr. English that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. (Personnel listings - pages 179-187) PAYROLLS, ENCUMBRANCES AND PURCHASING

R. #97 Approval of Payrolls and Encumbrances

It was moved by Mr. English and seconded by Mrs. Hill to approve recommendations #1 and #2 (ratification of March payrolls and authorization of April payrolls) and payment of encumbrances as listed for March 15-29, 1976- On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Purchasing R- #98 Approval of Purchasing Items B-l thru B-4

A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve Purchasing Items B-l through B-4 as follows: 1.

Purchase of Science Supplies Purchase of science supplies (beakers, plastic containers, cylinders, flasks, rulers, slides, test tubes, etc.) for warehouse stock and Northeast High School from the companies which submitted the low quotations on specifications:

Fisher Scientific Company Macmillan Science Company, Inc. Frey Scientific Company Ward's Natural Science Est., Inc. Scientific Company LaPine Scientific Company Curtin Matheson Scientific, Inc. Hubbard Scientific Company Science'Kit, Inc. Melton Company, Inc. Central Scientific Company VWR Scientific Southern Biological Supply Company Sargent-Welch Scientific Company Total

224.85 318.48 934.68 9.00 227.90 465.24 30.72 22.08 357-13 2,347.13 208.58 1,743-22 676.98 807-93

8,373-92

These purchases are to be charged to the following Accounts:

G 240.00 G 240.01 Total 2.

8,911-32 362.60

8,373.92

Purchase of Equipment Purchase of equipment (swimming pool lane markers, diving board and scales) for use at Douglass High School from the companies which submitted the low quotations on specifications: Lewis Distributor, Inc., Toledo Scale Cardinal Pools of Oklahoma, Inc. Pascal P. Paddock, Inc. Total

260.00 566.50 1,105.00

1,931.50

These purchases are to be charged to Account BL 6030.03.

177

MINUTES OF MEETING OF APRIL 5, 197^ - CONT'D 3â€˘

Purchase of Electrical Supplies and Equipment Purchase of electrical supplies and equipment (cables, switches, receptacles, terminals, wire, connectors, etc.) for vocational classes and the Maintenance Department from the companies which submitted the low quotations on specifications:

R- #98 Approval of Purchasing Items B-l thru B-4 cont'd

Pyramid Supply, Inc. Active Electric Distributors, Inc. Westinghouse Electric Supply Company Emsco Electric Supply Company, Inc. Cook Electric Supply Company, Inc. H. E. Leonhardt Lumber Company Graybar Electric Company

638.59 787-22 46-58 807-80 122-38 308.31 ______ 689.23 Total

3,400.11

These purchases are to be charged to the following Accounts: G 240.01 BL 6030.03 BL 5620.05

Total

2,070.34 83.75 1,246.02

3,400.11

Purchase of Teaching Aids Purchase of teaching aids (films, slides, transparencies, books, etc.) for Media Services from the following companies (quotations and materials available only from the designated publishers and/or distributors):

Journal Films, Inc. Denoyer Geppert Company Eye Gate House, Inc. Gale Research Company Sunburst Communications Total

855.OO 544.25 648.32 570.00 617.50

3,235.07

These purchases are to be charged to the following Accounts: *240.02, Title III-NDEA **230.01, Title 11-10

Total

855.00 2,380.07 3,235-07

*These purchases have been approved on our National Defense Education Act Application, Title III. **These purchases have been approved on our Elementary and Secondary Education Act Application, Title 11-10. On roll call, Mr^ Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

The Central Food Service Department Financial Statement as of February 29, 1976, was submitted as information to the Board.

Central Food Service Statement

WRITTEN COMMUNICATIONS None. NEW BUSINESS

None.

UNFINISHED BUSINESS

None. Mrs. Potts - Next week there will not be a Board meeting, as the majority of the Board will be attending the National School Boards Association meeting. Our next meeting will be held on April 19, 1976-

Announcement Mrs. Potts

178

MINUTES OF MEETING OF APRIL 5, 1976 - CONT'D

ADJOURNMENT

R. #99 Adj ournment

A motion to adjourn was made by Mr. English and seconded by Mrs. Hill.

(A mechanical recording of the meeting is on file in the Clerk's office.)

President

ATTEST:

Clerk Approved the 19th day of April, 1976.

179

MEETING OF APRIL_5, 1976

Personnel /

TERMINATIONS

Major Classes of Terminations:

Voluntary Resignation a. b. c. d. e.

Changing aaployment Leaving Oklahoma City;Area Early Retirement Personal Reasons No reason given

Mandatory Retirement

Notice of Dismissal

Li.

Discontinuance of Employment a. b. c. d. e. f.

Termination from leave of sbsence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Brown, Penny

Employments ha

Parmelee Kindergarten

3-01-76

Grant Science

2-27-76

Vocational Education Career Ed. Spec.

3-12-76

Capitol Hill Sr. Science

2-27-76

Capitol Hill Middle Math

3-31-76

Martin L. King Intermediate

3-12-76

Central Innovative Speech

3-08-76

Carter, Ida F. t ;

Earnest, Sara

Jones, Ruth C.

Kinder, Sue Riddle, Paula

Woody, Dale

Annual -

Martin, Phil

White, Linda

Vaughan, Vickie

â€¢ co

Parker, Deborah

8255.

B.S. ECSU

2-23-76

Rogers Special Education

B.A. CSU

2-20-76

Capitol Hill Middle Math

J I Additional Positions Darr, Dianne

8255.

B.S. OSU

2-23-76

Woodson Intermediate

Fender, Linda

8668.

B.S. CSU

2-13-76

Dunbar Special Education

MEETING OF APRIL 5, 1-976 ~ CONT'D Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

M. Ed. CSU

3-08-76

Adult Education Ikiglish

3-01-76

Ridgeview Primary

3-01-76

Page-Woodson L.C.I.A.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Employments

Annual

Additional Positions

Tanksley, Patgy

$9195.

Maclin, Ruby L.

8255.

Transfers

Bagwell. Betty

B.S. TSU

Parental Leave Carr. Roselan

Mayfair Learning Disabilities

3-19-76

King L.C.I.A

3-Q3-76

TECHNICAL

Termination Dennis. Carolyn

Transfer

Monthly

Darr, Dianne

Renner, Janet

71*0.

B.S. CSU

1 - TSU - Tennessee State University - Nashville, Tenn.

RECOMMENDATIONS TO THE BOARD Substitute Teachers - March 1976

Barnett, Judith Anne Benedix, Deborah Bratches, Kim Cotton, Pearl Curry, Lucius Dake, William Emig, Susan Factory, Karen Gibson, Shelia Gorden, Maxine Oreear, David Hayes, Juanita Harwood, Odes Hendricks, Patsy Henson, Evelyn Mulveney, D'Ann Shelden, Tricia Sommers, John Strotter, Michael Sullivan, Cary Sullivan, Susanne Swenson, Susan

language Arts, Business Special Education Language Arts Ehglish/Elementary Reading, Language Arts Health, Phys. Ed., Science, Social Studies Health, Phys. Ed. Special Education Special Education Phys. Ed. English, Phys. Ed. Social Studies Latin, Economics, English, History Elementary Art Phys. Ed., Dance, French ELementary French, Spanish, Social Studies Language, Phys. Ed., Speech Science, Math English Elementary

181

MEETING OF APRIL J, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL Employments

Terminations

Bolton, Synia Gilley, Treva

Harland, Deanne

Hornbeck, Vickie Koehler, Kathryn Reilly, Laura Royal, Edwyna

Douglass Attendance Secretary

2-27-76

King Reading Aide

3-03-76

Longfellow % T. SWRL

3-01-76

King IRTA

3-03-76

School Comm. Rel. Comm-Quid. Worker

2-20-76

Grants Management Jr. Secretary

3-12-76

Valley Brook IRTA

2-06-76

Classen Bilingual Aide

3-12-76

Monthly

Valley Brook IRTA

S 368.

Dixon, Pamela

Edwards, Shirley

368.

Taft JrU=Z6 . ESAA

Poolaw, Arlene

Kaubin, Sharon

368.

2-16-76

Lincoln Indian Aide

Gaddis, Evie

Kinney, Margaret

2-16-76

Longfellow Reading Aide

APPROVED EXP.

EFFECTIVE DATE

$ 1*33.

3-08-76

Personnel Services Secretary

368.

2-12-76

Jackson Reading Aide

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

0â€¢co

Zacarias. Angeles

G J

Loggins, Shirley

SALARY

DEGREE COLLEGE

ASSIGNMENT

CLERICAL Leaves of Absence

Employments

Monthly

Parental Leave

Lambeth. Rosa

Personnel Services Secretary

3-12-76

Whitfield, Patricia

Rogers ESAA Aide

3-05-76

Cops, Beulah

Farrow, Jacqueline

Kennedy, Leatha

FOOD SERVICE

Terminations

Bethany, Belinda

Christo, Mary Davis, Linda

Hill, Lisa Howard, Ivonne Kemp, Carolyn

Orchard Park Student Helper

2-26-76

Moon Helper

3-0U-76

Lee Helper

2-27-76

Unassigned Helper

2-20-76

Central Food Service Traveling Coofc-Mgr.

2-23-76

Rogers Helper

3-02-76

182

MEETING OF APRIL 5, 1976 -

CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations

Laskey, Savannah Morrison. Dwandolvn

MHlspaugh, Sarah

Parker, Debbie

Star-Spencer Helper

2-27-76

Southeast StndAHt Help AT*

2-27-76

Webster Second Cook

2-13-76

Central Food Service Student Helper

2-23-76

Unassigned Helper

2-12-76

Payne, Susan

Bnployments

♦Applications Processed

Hourly

$ 2.20

2-25-76

Helper

Anderson, Delores

2.20

3-09-76

Helper

Arnold, Ida M.

2.20

3-01-76

Helper

Barnett, Virginia

2.20

3-10-76

Helper

Benardello, Jenny

2.20

2-26-76

Helper

Brassfield, Margaret

2.20

3-10-76

Helper

Breeden, Shirley

2.20

3-08-76

Helper

Abrusley, Verda

♦Awaiting Assignment

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

♦Awaiting Assignment

♦Applications Processed

Hourly

Clark, Earnest

$ 2.20

2-0<;-76

HelDer

Clark, Helen M.

2.20

3-02-76

Helper

Combs, Ruby

2.20

2-23-76

Helper

Davis, Pauline

2.20

2-23-76

Helper

Edmisten, Carolyn

2.20

2-18-76

Helper

Gregory, Daisy

2.20

2-2U-76

Helper

Gunn, Mary F.

2.20

3-09-76

Helper

Hamilton, Angela

2.20

3-01-76

Helper .....

Haynes, Joy

2.20

2-21-76

Helper

Hill, Carolyn

2.20

3-08-76

Helper

Hill, Lisa A.

1.00

2-11-76

Student Heiner

Huffman, Dorthy

2.20

2-27-76

Helper

Kidney, Marie

2.20

3-10-76

Helper

" --- 1 '1

183

MEETING OF APRIL g, 197 6 - CONT'D

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

Emnloyments

Hourly

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

*Applications Processed King, Iva J.

$ 2.20

2-21-76

Helper

Mason, Theressia

2.20

2-16-76

Helper

McMillian, Cloann

2.20

2-23-76

Helper

Miller, Frankie

2.20

3-01-76

Helper

Morrison, Nellie

2.20

2-11-76

Helper

Mosier, Frances

2.20

2-12-76

Helper

Nash, Vera G.

2.20

2-16-76

Helper

Parker, Debbie

1.00

2-23-76

Student Helper

Payne, Susan

2.20

2-09-76

Helper

Pearson, Lucille

2.20

3-02-76

Helper

Runnels, Dorothy

2.20

3-01-76

Helper

Simms, Bertha

2.20

2-17-76

Helper

Snow, Carma

2.20

2-18-76

Helper

♦Awaiting Assignment

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Enplovments

Hourly

♦Applications Processed Swindall, Elsie

$2.20

2-21j-76

Helper

Thomas, Floretta

1.00

2-23-76

Student Helper

Traylor, Diane

2.20

3-11-76

Heiner

Trivitt, Antoinette

2.20

2-17-76

Helper

Turpin, Margie

2.20

2-23-76

Heiner

Walker, Angel

1.00

2-02-76

Student Helper

Wilkerson, Irene

2.20

3-10-76.

Helper

Wright, Dawn

2.20

2-27-76

Helper

2-16-76

Supply Assistant Expediter

Additional Position

Monthly

Brown, Ricky

$l»50.

’h

Leave of Absence Hl Health

Saulsberry, Evelyn * Awaiting Assignment

Johnson Helper

3-01-76

18U

MEETING OF APRIL 5, 1976 - CONT'D Personnel______ _|

person ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

nel SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SUPPLY

TerminatJ nns Berry. Michael

Supply Warehou s emAn

2-12-76

TRANSPORTATION

Emoloyraents

Terminations

Beatty, David Berry, Oscar

Byus, Doresa Conley, Gary

Debose, Vernon Dilbeck, Tom

Forest, Don

Garrett, Ronald

Ilf

lif lif lif lif lrf

lif lif

Bus Driver

2-16-76

Sullivan. Rita

195.

2-19-76

Bus Driver

2-13-76

Roberts. Maizie

200.

2-211-76.

Bus Driver

2-11-76

Haese. Robert

195.

2-19-76

Bus Driver

2-19-76

Jackson, Donald

195.

2-18-76

Bus Driver

2-23-76

Threatt. Clarence

235.

2-21J-76

Bus Driver

3-01-76

Bus Driver

1-29-76

Bus Driver

2-13-76

White, Paul

195.

2-19-76

Bus Driver

1 NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations Jackson, George

Jones, Roy Kemp, Johnny

Krusemark, Ann

Ilf Ilf

Employments

Monthly

$ 97.50

Bus Driver

3-01-76

Breedlove, John

Bus Driver

2-12-76

McDonald. Bobbie

Bus Driver

2-23-76

Bus Driver

3-03-76

Bus Driver

195.

2-16-76

Bus Driver

Dickinson. Athel

195.

2-27-76

Bus Driver

2-13-76

Combs. Richard

235.

2-25-76

Bus Driver

2-09-76

Neal. Calvin

205.

2-16-76

Bus Driver

2-2^-76

Shaw. Joe D.

195.

3-01-76

Bus Driver

3-05-76

Bus Driver

2-20-76

Pugh, Jimmy

195.

2-16-76

Bus Driver

2-27-76

West, Billy

195.

3-09-76

Bus Driver

2-27-76

Haese, Shirley

195.

2-211-76

Bus Driver

2-10-76

Cutluff, Eddie

215.

2-12-76

Bus Driver

2-11-76

Hunt, Katie

195.

2-19-76

Bus Driver

2-23-76

Wilson, B.T.

200.

2-211-76

Bus Driver

Ilf

Ilf Ilf

...Marcyun, Bonnie

McDonald, Bobby

McGlory, Cliston Neighbors, Hugh

Roy, Richard Shuss, Helma Sprague, Ralph

Ware, Wilbur Washington, Vernon

lif Ilf

lif lif lif

lif lif

lif

185

MEETING OF APRIL 5, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION

Terminations

EmDlovraents

Monthly

Jones, Eddie

Armstrong. Myra

$195.

2-09-76

Bus Driver

Nelson, Darrel

Edwards. Chester

195.

2-12-76

Bus Driver

Turner, W. L.

Kemp, Johnny

195.

2-10-76

Bus Driver

Caldwell. Jerry

Bounds, Lula

195.

2-23-76

Bus Driver

Payne. Kenneth

Perkins, Russell

195.

2-10-76

Bus Driver

ASSIGNMENT

NAME

EFFECTIVE DATE

Bnployments-Substitutes

Hourly

Berglan. Vernon

$2.50

2-16-76.

Bus Driver

Bratton, Weldon

2.50

2-16-76

Bus Driver

Coats, Shelton

2.50

2-16-76

Bus Driver

Dunnam, Virginia

2.50

2-20-76

Bus Driver

Haywood, Alfred

2.50

2-16-76

Bus Driver

Incas, Albert

2.50

2-16-76

Bus Driver

McQlory, Cliston

2.50

2-16-76

Bus Driver

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION

Employments-Substitutes

Hourly

Robinson, Roy

$2.50

2-16-76

Bus Driver

Robinson. Willie

2.50

2-16-76

Bus Driver

Runnels. Jim

2.50 ....

2-20-76

Bus Driver----------------

Scott. Dorothy

2.50

2-16-76

Bus Driver

Williams. Lois

2.50

2-20-76

Bus Driver

SERVICE Terminations

Black. Rav Caldwell, Michael Cooper, Ed Davis, Charles

Debose, Veodem Denson, Sallie

Bnployments

Monthly

$1*55.

2-18-76

Star Spencer Floorman

2-10-76

Bacvr Irw L.

Hoover Floorman

2-25-76

Lowry, George W.

1*55.

2-26-76

Hoover Floorman

Mayfair Floorman

2-13-76

Morgan, Melvin

1*55.

2-18-76

Mayfair Floorman

Harding Floorman

2-26-76

Northwest Licensed Floorman

2-27-76

Harding Matron

2-10-76

186

MEETING OF APRIL 5, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Terminations Ellis, Handel

Grady, Harold Hall, Harold

Houston, Clyde

Jones, William

Lewis, Columbus Lindsay, Ronnie

Rockwell, Bonnie Smith, Leon Sowell, Ray

Tate, Ernest

Townsley, James

Employments

Monthly

Nero, Phillip

$1*55.

2-2U-76

Hoover Floorman

Classen Floorman

3-01-76

Hoover Floorman

2-18-76

lia

School Plant Services Custodial Supervisor h-09-76

Service Center Floorman

2-20-76

Felix. Frank

hK.

2-13-76

Service Center Flnorman

All Schools Relief Floorman

2-19-76

Curtis. LaTorls

1*55.

2-26-76

All Schools Relief Floorman

l*f

Hoover Floorman

2-23-76

Tesfay. Amanuel

1155.

2-2li-76

Hoover Floorman

Marshall Floorman

1-30-76

Harding Matron

2-20-76

Grant Floorman

2-26-76

Gray, James E.

1*55.

3-09-76

Grant Floorman

All Schools Relief Floorman

2-06-76

Cowen, Vernon

1*55.

2-18-76

All Schools Relief Floorman

Roosevelt Floorman

2-25-76

Northwest Floorman

2-27-76

Holbert, Charles

1*55.

2-09-76

Grant Floorman

Thorndyke, William

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Transfers

Employments

Monthly

Douglas, Henry

Huff, Vaughn E.

$1*55.

3-02-76

Capitol Hill Middle Floorman

Swain, John

Island, Floyd

1*55.

2-27-76

All Schools Relief Floorman

Rockwell, Bonnie

Lewis, Patricia

1*55.

2-20-76

All Schools Relief Floorman

Teminations-Substitntes

Employments-Substitutes

Hourly

Ukueku. Uruemu

$2.20

2-12-76

fJhlAlHn

Dimery, Charles

Gaddis, Ronald

Moore, Ron

Weatherly, Dorothy

l*f l*f

Wright, Donald

Shields Heights

1-30-76

Moon

2-25-76

Rockwood

2-27-76

Moore, Larry

2.20

3-08-76

Rockwood

All Sohools

2-03-76

Mitchell, Bobbie

2.20

2-23-76

All Schools

Eugene Fields

2-05-76

Palmer, Theophous

2.20

2-18-76

Bueene Fields

Anglin. Marc

2.20

2—2i<—76

Van Buren

Burrell, Duane

2.20

2-16-76

Edgemere

Sealey, Lonnie

2.20

2-27-76

Capitol HUI Middle

Italght.A

Maintenance Sunervisorv Foreman

West Nichols Hills Floorman

2-26-76

3-08-76

2-27-76

NAME SALARY

DEGREE COLLEGE APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CD H

Davis, Harry

EFFECTIVE DATE

1976

Terminations

Administration Bldg. Matron

ASSIGNMENT

MAINTENANCE

Downs, George

Hl Health

Hunter, Lois

Parental Leave

Leaves of Absence

SERVICE

NAME

PERSONNEL

c t

MEETING OF APRIL CONT'D H CO

188

MINUTES OF MEETING OF APRIL 19, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, APRIL 19, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

Mrs. Potts - With the Board's consent I would like to vary from the agenda tonight and provide about three to five minutes for each Board Member who attended the National School Boards Convention to bring back to the assembly as a whole what they felt were the most helpful, constructive ideas regarding new ways of meeting problems that we share with other school systems.

Members of the Board responded: Mrs. Hill - I enjoyed the trip very much; it was quite a new experience. I think probably one of the things that I enjoyed most was what was called mini-workshops. There were five workshops in an hour and a half, with 15 minutes in each workshop. Some of those I sat in on used school advisory committees from different localities. One was called "Don't be afraid to take an opinion poll," and suggestions were given on who you poll in an opinion poll from your staff, your patrons, and your students. In the Big City Boards workshop, we found that generally everybody has the same problems as we do. The only time available was to state your problem. There wasn't time to find out what anyone was doing. A program I am interested in, of course, is parenting. They seemed to be focusing in on that at this convention. In one of the workshops, it was suggested that every three months, you sit down with your Superintendent and his staff, and the principals, and discuss what is going on so that we can support them when they need us, because our purpose is to let our kids learn and our teachers teach. Mrs. Potts - One of the key words with our school system is adaptability, and one of our members was really called on for adaptability in the extreme. This year's president of the-Big City School Boards had a heart attack the day before the session was to begin, and consequently the vice president, Paul English, was called to chair this meeting with very little opportunity to prepare ahead of time, and did an excellent Job. We were all quite proud of him. The following day he was elected president for this coming year of the National Big City Boards. So we are very proud of you, Paul, and expect some outstanding leadership from you on the national level.

Mr. English - One of the speakers at the convention was Peter Drucker, who is a very well known management man, an expert I would say. He has written, I think they said, 19 books on management. He is also a former school board member and a former Board of Regents member. He had some advice for school board members. He said that first think of three or four things that you want to get done during the year, and then make sure that those don't end up at the last of the meeting. He said don't make the great mistake of thinking that a subject or issue is so clear that it doesn't need explaining. He said that you should know what you need to know. Drucker says that every administrator tries to keep as much as possible from his board. Sometimes he is unsure about the issue; sometimes he just hopes it will go away, but that in a crisis, the administrator won't get the support of the board members unless he has leveled with them. He says that board members should ask the administrator to tell them the problems and the opportunity he sees for the district for the next year or two years, and that you should demand this every three months. You are to sit down with your administrative group and think through what we as a board need to know, and if you don't, we won't support you when you get into trouble, according to Drucker. He says that once every six months, check and see where you are. You may be wasting time and money trying to attain goals that don't mean anything. He says that you need to regain your sense of perspective. Norman Cousins, the editor of Saturday Review, was another one of the speakers; an excellent speaker, but he didn't get around to education for a long time. He dealt with a lot of the world problems. He said that Americans need a deeper grasp of history; that educational systems should get students to look at

189

MINUTES OF MEETING OF APRIL 1.9, 1976 - CONT 'D

...... .....

Mr. English cont'd problems without blinking, without minimizing, and. that we need to bring into the classroom those who are working with the problem. Mr. Cousins said that the greatest shortage today is moral energy. Another speaker, the last one we heard before we left California, was Wilson Riles, who is the Superintendent of Public Instruction for the State of California. He had some very good things to say about what is going on in California. One of his last pieces of advice which I thought was very good; he said that no matter what group helped get you elected, whether it was the teachers, the union, PTA or whatever, that remember now that you are on the board, that you really represent one special interest group, and that is all the kids, and don't sell out the children.

! j §

Mrs. Williams - The new president of the Big City Boards just preempted my part;

however, I will say that we were very proud of Mr. English, and at least Oklahoma is in the forefront. In the discussions in the Big City Boards meetings, we found that they had problems, and we have addressed ourselves not so badly to our problems. I was impressed by the speakers that stood out — Norman Cousins, editor of Satruday Review, and he has told you about him; Tony Brown, who most of you know as the man on Black Review which comes over the educational channel here, who spoke for the Human Relations dinner; and Wilson Riles, State Superintendent of Public Instruction in California. Tony Brown, I recorded him. It took him a long time to get down to the meat of the situation and my tape ran out, but we do have his prepared speech by virtue of the fact that our president got it for us. Tony, speaking to 1200 people in the Hyatt Regency, spoke of that we should address ourselves to our problems. He said, especially, black parents should look at the situation where Jesse Jackson can take a school in the hard core area of Chicago and rid it of dope and crime, and yet we as parents and administrators and board members are not willing to face up to it; that if Jesse Jackson can do it, why can't those of us who are charged with the responsibility do so. That was a challenge. Another discussion that was dear and near to my heart was how to close schools and not have the whole community "eat you alive," more or less. This was most interesting. One of the things that they said they did, wherever there was a school being closed, they went to the community and within three weeks in the closing of nine schools, the school board held 86 meetings where everybody got everything off their chest, and this way it is a little less painful. I was also in attendance on violence and vandalism in the schools. I find that we are ahead in a lot of areas, yet there were some very valuable things that I would like to turn over to our committee on Rights and Responsibilities. One of the things that came out, particularly by the leader, Richard Jones of Chicago, was don't figure out what you can do to kids; figure out what you can do with them and for them and screw the lid down tight and see that they face up to it. It was beautiful; I appreciate the school district sending me. We worked pretty hard. We asked our president, where shall we go today, because we tried to stratify ourselves to the point that you would get more for your money and not everybody sitting in the same discussion.

| j

| i j

| I | j

| | | | | |

Mrs. Potts - We really did spread out and attended a variety of sessions.

Mr. Donwerth - Fortunately or unfortunately I was only in attendance over the weekend. I did enjoy the time that I was in attendance. However, I was fortunate enough to I attend the convention in Miama Beach, Florida the year before, and in so many many cases, the problems that we faced a year ago are the same problems that we are facing now, and the suggested solutions are the same solutions that we are hearing now. I did i feel an apparent’demand for a return to the basics in education. I talked to a number | of board members from the big city areas and some of them from some of the other areas, and it seems that they get the feeling that the people in their districts want a return to basics in education; that we put a little bit too much "frosting on the cake." I enjoyed the speaker who lead a forum on child abuse. I would like to at the next convention, if we go, have the Superintendent and the Public Relations Department present. I noticed so many of the other districts did have their Superintendent and Public Relations Department there.

Mrs. Williams - Mrs. Potts, I want to affirm that, that Mr. Donwerth pointed out; also, that California starts early education of their children, and Dr. Riles stated that you don't do the package all at once, you kind of do it in broken doses. Mrs■ Potts - You mean by pilots in particular areas?

Mrs. Williams - Piloting things, yes; because you just don't make a sweeping thing, but they are starting with kids, say, at age three.

Mrs. Potts - I tried to categorize some of the ideas that I had picked up, and this is just a very small sampling. Under reading, one of the thoughts was that oftentimes we crowd our curriculum too much, in that schools are expected to be the major socializing influence in the lives of most young people, and as part of that process, some of us expect too much to be added to the curriculum. There were statements made in a session I attended on reading, that the most important factor in preparing young people to read well is the ability of the teacher, and that all of the peripheral equipment and materials did not compare with the ability of the teacher. They stressed the importance of better training of teachers to meet this need. They talked about more specialization in the reading area. Certainly that is one thing that I, individually, would like to see our school district do, is look for teachers who have more

190

MINUTES OF MEETING 01' APRIL 19,197.6 - CONT'D Mrs. Potts cont'd

specialized training and special ability in the reading area when we hire teachers to our school system. There was one program I thought was quite intriguing, Oregon is the first state in the Union to be part of a program called CBE, Competency Based Education. Basically what they do is bring it down to the level of each individual school system and determine within that school system what you consider the basic competencies that you want a young person to have by the time they complete school, and then they program that into the educational program and assess the students individually on their progress in acquiring these competencies. This can be reading skills; this can be math skills; it can be physical education skills. It varies. There was some concern that some of the arts might not get adequate attention as part of this, but the majority seemed to feel that this was a way of really putting a finger on making sure that our young people have survival skills in some of the basic areas by the time that they complete school. I think it is a very interesting program. I imagine the whole nation is going to be watching what happens in Oregon in this area. Relative to discipline, I attended a session in which they were talking about the necessary skills teachers have to deescalate feelings of students. This session went into some detail regarding how these skills really worked, and it I am sure is very much a part of some of our inservice. I think all of us after attending this session could see how the approach the teacher takes to a student who poses a discipline problem really makes a difference in whether this problem escalates or is simmered down and resolved. They did talk somewhat about vandalism problems in school districts: of rewarding the schools who reduced their vandalism, and they based this on determining the amount of cost expended from school funds to replace within that school things that had been vandalized, and then budgeted in that school the same amount or a proportional amount, and whatever the school was able to save by special efforts of their students and of the neighborhood . and of the school staff to reduce vandalism, then that money went back into the school fund. So it provided some motivation. On finance they stressed more aggressive fiscal leadership to deal with a shrinking financial base that all school districts, and more specifically urban school districts, face; that we need stronger approaches to informing the public regarding the budget. I am very much aware of our need in this area. They spoke to the need for more active lobbying for local concerns with state and federal legislators. They spoke to how and when to say no, both to demands that cannot be met and to unreasonable guidelines from agencies in which we have little, if any, input. One interesting statistic I thought that is useful to us was a national average that showed that costs were $160.00 higher per pupil in urban school districts as opposed to other schools. That is one of the things we have spoken time and again about, with reference to our needs from the legislature. Goal setting, I think, was the other which Paul covered pretty well. They did talk about the need for specialization in schools and the need to make education, particularly on the high school level, more relevant. This would involve work-study programs that provided opportunities for young people; that developed a sense of responsibility in them; that provided them some security in the job market by their having acquired a marketable skill. They did stress that this did not preclude college for these students; that there was no reason why these things could not be obtained by students who are planning on continuing to college. In some school systems they have a full-time placement officer in each high school, which is an interesting thought, which I am sure is part of their work-study program. And then finally, in goal setting, there is the need for boards to get involved in goal setting and evaluating where you are in terms of achieving these goals. It was a real growing experience for all of us, and we do appreciate the chance to attend this convention. HEARINGS The following persons addressed the Board.

(1)

Betty Pate - Representative, Educators Affirmative Action Coalition

(2)

Stan Doyle - Representative, Capitol Hill Jaycees

(3)

Leslie Boyd - Representative, Oklahoma City Support Personnel

Mrs. Pate spoke regarding the Affirmative Action Plan for the Oklahoma City School System, and offered recommendations to the plan from the Educators Affirmative Action Coalition. (A copy was presented to each member of the Board and is on file in the Clerk's office.)

To Mrs. Pate's presentation, members of the Board inquired:

Dr. Start - In the drawing up of the plan that was presented to us some time ago, did you, the organization that you are representing, have any input at all into the development of this plan? Mrs. Pate - No sir.

Dr. Start - Why not? Mrsâ– Pate - I am not aware of the reason for that.

191

MINUTES OF MEETING OF APRIL 19, 1976 “ CONT'D SEARINGS cont’d

Mr. English - After the plan was brought to the Board and before we voted on it, didn't we wait a week, we normally do, I think we did this time; did you all not have a copy of it to respond to? Mrs. Pate - I had a copy after Board action in regard to approval for that.

■ i !

Mr. English - After the Board's action?

Mrs.

Pate - Yes sir.

Mr. English - But not before? ii -----------------------------------------------------------------------------------------------------------------------------------------------Mrs.

Pate - No sir.

Mrs. Potts - I think this points up a real need as a Board policy for any time there is a recommended policy change that is going to have a sweeping effect systemwide, that we get copies of this out to all of the buildings a week ahead of the time that a decision would be made; a minimum of a week, so that there is chance for input from the community before the decision is made. I think we have failed to do that, and consequently we are having to deal with this after the fact.

| i | | |

Mrs. Pate - Mrs. Potts, I will say that the Coalition is composed of very loyal educators who would be very appreciative of the opportunity for this kind of input. We are knowledgeable and we would like for our system to be able to move ahead toward a very viable Affirmative Action Plan.

| i | | I |

Mrs. Potts - I attended a session on affirmative action and took our policy with me j while I was at the convention, and I did get a roster of resources where we can draw not only from the area but from the state and from the nation for applicants for jobs, so that we can make certain in filling positions, we are getting the most qualified people and not filling it just with a person because of their sex or race. I think as a board we do have a concern that we get the best qualified people. Mr. Brown - I would like to suggest that the document we adopted is amendable, first of all. It is not set forever in some kind of rock, but it is changeable. Also, I think that it is only fair that since the administration drew up the document, presented it to us and we voted on it, that they have an opportunity to look at this material, to analyze it, and to talk about it. And then it might be that one way or the other they can bring back to us some recommendations in regard to one or two of the questions that have been raised, both in order to clarify and then possibly to change it if it needs to be changed, or we can change it after we take a look at their response. I think that when we set that policy, we felt like a journey of a thousand miles has to begin with a single step, and that is what that was. We didn't think that they had written a perfect document. So I would say that tt^y should have an opportunity for response; give the Superintendent an opportunity to reflect on what has gone on, and then make recommendations to us which we would analyze, expand on or delete.

Mrs. Potts - I would hope that the staff might sit down with these people and examine it with them too, to get full feedback from them regarding what they perceive as problem areas'J don't think we need any kind of motion for that.

Dr. Smith - We would be pleased to review it. This is the first time it has been called to our attention. We would be happy to take it and be prepared to respond to you and to the committee. Certainly, as we have indicated in the past, we appreciate input from employee groups. As we proposed the plan and presented it to you, we indicated that it was based on the best information available to us in following the guidelines of EEOC; that we believe it is a workable, feasible plan. But if it can be improved, we are certainly open for consideration for items that will bring about an improvement in it. Mrs. Williams - I would like to commend the Coalition for calling some things to our attention, and I think the minutes will show that we said it was subject to amendment, even when we voted it.

Mr. Doyle's remarks were in regard to the renting or leasing of a vacant building by the Jaycees which would be one of those buildings included in the school consolidations Mr. Donwerth responded: I talked to Stan a couple of times on the phone. I did inform him that possibly___ , and I am sure that he did send a letter to Dr. Lunn and to Dr. Smith with a request on one of the schools that will be closed because of the consolidations. Since I talked to you, Stan, I did talk to Hugh Ginn, the Administrative Assistant, and they are in the process now of meeting and setting up guidelines for the possible vacancies that we are going to have. I am sure that they received your letter and will be getting in touch with you on it.

Mrs. Boyd spoke regarding salary increases for support personnel. To Mrs. Boyd's remarks, members of the Board responded:

192

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D

HEARINGS cont'd

Mr. English - I appreciate your going out and visiting with the legislators, because I believe that is where the money is going to have to come from in all of this, finally. Sometimes they haven't been too beneficial or too nice to us here in the city. I assume here that you are aware that it was not a member of the Board, and it was not anybody within the administration that made the comment that because you are not represented by a group, that you do not need any more money. Mrs. Boyd - Yes, we realize that.

Dr. Start - I think every one of us on this Board of Education is completely sympathetic to the issues that you have brought before us. I think that what Mr. English has hinted at is the secret to bringing wages of all of our school personnel into line with the employees in other like job positions in our community. For example, our school district now is receiving the maximum amount of taxes that we can receive by state law. In other words, there is no way that this Board of Education can increase taxes, nor is there any way for this Board of Education even to suggest to the communityan increase in the amount of taxes to be used in education, because our district is taxed to the maximum degree allowable by law. That is a crucial issue. So, all of us feel quite strongly that the solution to this lies in one of two areas; one, the state legislature must appropriate funds to be used by school districts to pay all personnel; or, two, they must allow school districts to vote to increase the amount of tax dollars to be used by their educational system. One of those two has to happen. Although we appreciate and know exactly what you are talking about, we feel, as members of the Board of Education., handcuffed in this area. We don't feel that we have, as the Oklahoma City Board of Education, one small little speck of dust in the eye of any of the legislators at the State Capitol. We would Like to think we do, but we don't. So remember that those are the two areas. If you all are serious, we will give support and do everything we can, but remember it has got to happen one of two ways; one, the state must appropriate more tax dollars for the renumeration of school district employees, or they will have to change the law and allow school districts to increase the amount of taxes that patrons will pay for their educational system. MINUTES OF PREVIOUS MEETING

It was moved by Mr. Donwerth and seconded by Mr. English to approve the Minutes of April 9} ^916, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #100 Minutes Approved

LEGAL REPORT

Mr. Johnson reported as follows: (1) In the Truitt case the hearing date for our demur asking the Court to dismiss the case was Thursday, April 15. The day before, the Truitt's attorney advised the Court that they were amending the petition. Presumably, they thought our demur was good and they wanted to change the petition that they had filed originally. Their amended petition was supposed to have been filed today. I have not received any notice of it,, hurt ^presumably they did, and I will get a copy tomorrow, and we will have to file a new pleading to the amended petition. (2) We have had some legal skirmishing in the case that was brought for payment of difference in the absent teacher's salary and the amount paid the substitute. We had a hearing last Friday (April 16), and another one is scheduled for Thursday (April 22, 1976) on a motion for information from our records. (3) In the Dowell case and on the award of attorney fees, I would remind the Board that this is the last week to decide whether it wants to appeal.

Dr. Start - About that second case, the Attorney General's Opinion of October, 1975 that you forwarded to us, has there been any challenge to that Opinion, or must we regard that Opinion as Law now? Mr. Johnson - About two months ago, the Board decided to request a reconsideration of that Opinion, aLso to request an Opinion on payment of teachers on miLitary Leave, and we have not gotten Opinions on either one of the requests. I checked this afternoon and the Assistant Attorney GeneraL who has been writing the schooL Opinions has quit and gone to another job, and presumably;/ that has caused the deLay in getting a response on both of them, but we did ask for a reconsideration.

Dr. Start - Just for a matter of cLarity, did we ask for a review of that Opinion prior to the fiLing of that Court case? Mr. Johnson - No, after.

Dr. Start - But we were aware of that Attorney GeneraL's Opinion since Last October? It would appear to me that we were certainly in violation of that Opinion, were we not?

Attorney's Report

193 MINUTES OF MEETING OF APRIL 19, 197& ~ CONT'D

ittorney' s Report - cont'd.

Mr. Johnson - If we were, about 500 other school districts were in violation of it also. We have a little different situation. Our teacher's contract provides that the teacher will be docked one day's pay for any unauthorized absence. So she has agreed by contract that she will lose an entire day's pay. That would be our defense. We are different from most of the other school districts in that kind of a situation.

I I |

Mrs. Potts - You mean it is not contractual in the other school districts? Mr. Johnson - Dr. Smith could answer that.

I don't think it is in most of them.

Dr. Smith - Not all districts have that provision in their contract to that degree. They have a more simplified version of the contract, and that is not in it. We do have a provision in the contract whereby we state that for each day's absence where they have exceeded their leave benefits, etc., their unexcused absences, they are deducted at the rate of 1/200 of a day's pay.

#101 appeal of Court )rder to Pay attorney Fees in Dowell Case Approved.

Dr. Start - In the matter of the third point, I move that we appeal the decision of the Federal Court in both areas, namely, the payment of attorney fees and we don't want Mr. Walker to serve as our attorney.

Mr. Donwerth - I will second it.

Mrs. Potts - Motion made by Dr. Start and seconded by Mr. Donwerth that we appeal both the levying of attorney fees in the Dowell case, and the___ ; are you referring just to the Dowell case?

Dr. Start - Yes. Mrs. Potts - Then that we appeal the decision of the Court relative to attorney fees___ .

Dr. Start - And the continued employment of Mr. Walker as our attorney. employed him to begin with, and I don't think we ought to start now.

We never

Mrs. Potts - And the continued court-ordered employment of John Walker to provide services for the school system. Is there some discussion regarding this motion?

Mrs. Williams - I would prefer to see it separated. Mrs. Potts - You would prefer that the motion be separated? Mrs. Williams - Because we are voting two things, it seems to me.

Mrs. Potts - Any discussion?

Dr. Start - I have no objection if you want to divide it into two parts. In other words, you would rather see us decide first the issue of judgment for attorney fees for past services, and then___ ? Mrs. Williams - And whether or not we want John Walker from hence forward.

Dr. Start - And that comes under point two, the Court's appointment of the attorney?

Mrs. Williams â€™-"Yes. Dr. Start - I have no objection if it is okay with my second to divide the original motion into two parts. Mrs. Potts - Mr. Donwerth, does that meet your approval?

Mr. Donwerth - It makes no difference. Dr. Start - The first motion then would be that we appeal the Court's ordering of us to pay attorney fees of $171,150*00 for past services to three NAACP attorneys. The motion is that we appeal that.

Mrs. Potts - I think dividing it probably into two motions, we ought to deal with first the motion related to attorney fees. I would like to ask Mr. Johnson if he sees any problem with this motion as expressed here? Mr. Johnson - No, you can appeal from any part of the judgment. As Dr. Start said, there are two parts to the judgment, and we could appeal from either one of them or from both of them. Mrs. Potts - What discussion does the Board have regarding appeal of the attorney fees?

Mr. English - I just hope the Judge doesn't feel that we are recalcitrant by appealing his decision on these two things.

Mr. Donwerth - That would be a shame.

19^

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D

Mr. English - It would be a shame, because I think that really the Judge is nearing that point when he will give up his jurisdiction over this school district and over this case. It is unfortunate that sometimes he apparently interprets pursuing your legal recourses as recalcitrance. I hope he doesn't do that this time. Mrs. Williams - I would like to state that frankly we must consider that there have been 22 years of litigation since Brown vs Board of Education. And the $171,000.00 spread over 22 years doesn't seem so bad in accordance with certain other fees we have had slapped on us recently. That is item one and I hope I will not be misunderstood. Item two, when you don't have it, you don't have it. Therefore, I think the $171,000.0C at this point in our financial structure, when you have heard the eloquent pleas here for Just decent living wages which were very well put and very well Justified___ , yet I would like to get rid of that case and go on with the show, because we are reaping the whirlwind we have sowed to the wind since 195^-â€˘ And how much longer do we stay in the Courts?

R. #101 Appeal of Court Order to Pay Attorney Fees in Dowell Case Approved - cont'd

Dr. Start - Mrs. Williams, it is 1976. I think the attorney of records here began in w in our case, so that would be a period of 13 years. Mrs. Williams - But I think John Walker is Just doing for the whole thing, it seems to me.

Dr. Start - Thirteen years; and you know we have discussed this, and I think we ought to make it very clear to the Court. I kind of feel like Mr. English does, that we don't want to appear as though we are recalcitrant. I think this is too much money for the services that were rendered to the plaintiff. We do not really have any way whatsoever of checking on the hours; we know and have some idea about what our own attorneys, the amount of time they put in, how much money we spent, and it is a general estimate that is half of what this amount is. I don't like to be paying money for services rendered when these services can't be documented any better than they have been documented. We ought to make it clear to the Court that we are not being recalcitrant, but we feel $171,000.00 for the services rendered as described to the Court is too much. I have been on record as wanting to bring this to an end also. I see the problems involved in appealing this; it is going to hurt bringing this issue to an end, but I Just can't vote to pay this amount of money. Mrs. Williams - Mr. Johnson, then would our appeal be to reduce the $171,000.00, to reduce the amount of attorney fees?

Mr. Johnson - We would appeal from the Jurisdiction of the Court to award attorney fees. Mr. Donwerth - Mr. Johnson, according to the report that we talked about earlier, we might be losing sight of the fact that there is a constitutional amendment here also that we should consider. I hope that we may have a better chance to win this because of decisions held in other cases of a like nature. I really didn't second Dr. Start's motion to appeal this for a reduced attorney fee, but to appeal the entire___ .

Mrs. Potts - I think for public information we might indicate that in Mr. Johnson's report he provided us with information that out of the ten Circuit Courts in the United States, only five had ruled on this issue, with two of them barring such an award, and three finding the award of attorney fees permissible. And of course, the Supreme Court. hS& not ruled on this. So this is one reason why I believe I would favor an appeal, because it is a legal matter that the Courts are very much split on. Mrs. Potts - Is there any other discussion on this? Let's call for a vote on the motion that we appeal the decision of the Court awarding attorney fees.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted nay; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #102 Mrs. Potts - Could we deal with the second phase of this decision, and that was the assignment of the attorney appointed by the Court to further serve this school district? Motion to Appeal Court's Decision Dr. Start - I would like to appeal the Court's decision that "Mr. Walker is the Regarding Attorney of Record for the plaintiffs herein, and is hereby authorized to render such Services of NAACI further services in support of plaintiffs' cause as may be necessary." And it goes Attorney on, that whole paragraph is rather lengthy, but it concludes with the statement that "the defendant School Board will be constantly aware of the expenses to be incurred by it should it fail to comply with the constitutional provisions for a nondiscriminatory school system." That is what I move that we appeal.

Mrs. Potts - Do I hear a second to this part of the motion? Mr. Donwerth - I second.

Mrs. Potts - Motion by Dr. Start and seconded by Mr. Donwerth. Is there discussion of this motion? One thing at issue was that this is a situation where there had been no legal precedent elsewhere, and that might be one reason for challenging this.

195

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D R. #102 Motion to Appeal Court's Decision Regarding Services of NAACP Attorney - cont'd

Mrâ€˘ Donwerth - Before we vote on this, I would like to establish one point. We are voting on these separately, but the entire Order will be appealed as an Order; correct? If it passes, it will be appealed as one appeal, not two appeals?

Mrsâ– Potts - Right, if this second part of the motion carries. If it is defeated, then j the appeal would be limited to dealing just with the attorney fees. Any further discussion? Madam Clerk, will you call the roll? ' On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

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SUPERINTENDENT'S REPORT R. #103 Professional Drips Approved

It was moved by Mrs. Williams and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated: At no expense to the School District

(a)

Billie Metheny and Lura Rucker, Association for Childhood Education Conference, Salt Lake City, Utah, April 12-16, 1976. Confirmation.

(b)

Frank J. Kastl, Nela Park Lighting School, Cleveland, Ohio, April 21-23, 1976. Expenses to be paid by Oklahoma Gas and Electric Company.

At School District expense (a)

Jeannee V. Hamilton, Louisiana, Oklahoma, Arkansas Network Workshop (Teacher Corps). Hot Springs, Arkansas, April 8-9, 1976. Expenses to be paid from Teacher Corps funds. Confirmation.

(b)

Clara Burchardt, Conference on Teaching of Foreign Languages, Detroit, Michigan, April 21-23, 1976.

(c)

Martha Nell Dodson, International Science Fair, Denver, Colorado, May 9~15, 1976.

(d)

Lois Rogers, Annual Conference of the National School Volunteers Program, Miami, Florida, May 10-li, 1976.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Consideration to Submit the Biannual Report due by May 1, 1976 to the United States District Court on the Maintenance of a Unitary School System Dr. Smith - By Order of the United States District Court, this school district is required to present twice a year, on or before May 1 and on or before November 1, a report to the Court. The Court Order stipulates certain kinds of statistical data which must be submitted to the Court. In addition, in recent filings we have included a number of positive activities that have been either implemented or expanded in our school system. These are measures to aid or assist in the carrying out of the desegregation plan; such things as ways to improve the participation of students in extracurricular activities as well as the normal school activities; in addition to that, programs or ways that we have utilized to involve parents to promote a greater understanding of the role and function of the school, services of the school system to the community. The statistical portion of the report to the Court includes the membership of each class within the school system by grade with the racial composition as well as information related to personnel, etc. In addition to the statistical report and the list of positive activities which we have expanded o:r incorporated since our last filing, I am proposing that we advise the Court that we will conduct a comprehensive study, with the results of our study being utilized to determine what, if any, revisions in our desegregation plan seem to be appropriate. I suggest that our staff, with input from the Board and others, develop the criteria or the guidelines to be utilized for the study; that we develop the scope of the study and bring this back to the Board for its consideration. Following adoption of the criteria or guidelines or the outline of the study, then we would make a decision to either utilize the existing staff members to conduct this study or utilize the services of a consultant or coordinator to carry out the study, or a combination of the two. I might indicate my justification for making this recommendation. The present desegregation plan was ordered in 1972. We have since that time witnessed a change in the neighborhood patterns, of our community, and we are finding at the present time that the schools in the northern part of the District are having a higher percentage of black to white ratio than those in the southern portion. This is primarily because of the fact that many of the blacks are moving north and residing in what were the former predominately white attendance areas, rather than in the former predominately black eastside area. And it is our belief that rather than trying to piecemeal the readjusting or reassigning, that it would be preferable to make a thorough study and analysis and then come

196

MINUTES OF MEETING OF APRIL 19, 197 6 - CONT'D Consideration to Submit the Biannual Report due by May 1, 1976 to the United States District Court on the Maintenance of a Unitary School System - cont'd Dr. Smith cont'd

back with recommendations to be considered for implementing during the 1977-78 school year. I might indicate as you analyze the statistical data, with the exception of Arcadia and some of the schools in the Star-Spencer area, we are in compliance with the HEW guidelines which were developed primarily as the result of the Adams vs Richardson case which permits a variation of 20$ from the district-wide mean as your ratio. The Court previously has considered, and in fact the original plan we are operating under now considered treating Star-Spencer area as a separate entity. The Court since has continued with that treatment. Unless there are questions from members of the Board, I believe that would conclude my discussion on this particular item. I would be happy to try to respond. Dr. Start - I just wondered what sort of a time table you envision when the Board would be presented with the guidelines? Dr. Smith - Dr. Start, that we could certainly have that pulled together within a couple of months is not unrealistic, I believe.

Dr. Start - So it would be sometime this summer then that we would be able to deal with that. Dr. Smith - Right. Mrs. Potts - Are you suggesting two months because of the feeling that we owe a report to the Court that soon? Does this provide enough time to really get into the kind of long-range planning about some of the educational directions we want to make for the future?

Dr. Smith - Mrs. Potts, I suggested a couple of months for several reasons. One was the closing of school activities and the involvement of staff in that, which is just for a matter of time. It will take some time to develop this. Then the involvement of those who need to be involved in this will take time too; certainly as I indicated, input from members of the Board in connection with this. Mrs. Potts - Are you referring to two months from now or two months into the summer?

Dr. Smith - A couple of months from now.

Mr. Brown - Dr. Smith, would this study be essentially the same kind of study if we were out from under the Court? Would it provide the same kind of recommendations if we were out from under the Court Order that it does if we remain under the jurisdiction of the Court? Dr. Smith - Yes, Mr. Brown. As we have indicated previously, if we are not under the supervision of the Court, we will be under a closer monitoring of HEW, and I think HEW operates under similar guidelines.

Mr. Brown - When'the decision was made and the Finger Plan was selected, if I remember correctly, there was some question as the way the attendance areas were paired and the way they were adjusted. Is that right; was that involved in the plan? Was that pairing because of the way of the particular court decision, and is that pairing going to be necessary? If it didn't, in fact, exist, would that pairing have to necessarily be true after we got out from under the Court? Dr. Smith - The so-called Finger Plan did two or three things. One, it did change the grade structure from the way we had it, K through 6 and then the junior high, 7 through 9} and then our senior high, 10 through 12. It changed it to those schools that were not within the approved range or ratio, and they were continued at K through 5- Other than that, those schools which had been in the areas predominately white were converted to K through centers, with the fifth year students being assigned to fifth year centers. Those residing in the areas which had been predominately black previously were assigned grades 1 through 4 to the areas which had been primarily white. The basic purpose I believe, as Dr. Finger indicated, was really to bring about a ratio in each of the schools in the District.

Mr. Brown - But it appears to me in some cases that what occurred was that we succeeded in doing that, but we didn't do anything about some of the economic problems. In other words, we took poor black children and put them in the areas with some equally poor white children who are equally deprived, so that we really created worse situations, in some cases, than probably existed before. I don't have any data of proof for that, but I have the feeling for that. I wonder if as we look down the road, that other kinds of criteria need to be involved other than just racial balance, and that is what I am getting at; will the Court allow us to do that, and is there any need to plan too far ahead in advance until we get out from under the Court and under

197

MINUTES OF MEETING OF APRIL 19, 1916 - CONT'D

Consideration to Submit the Biannual Report due by May 1, 1976 to the United States District Court on the Maintenance of a Unitary School System - cont'd

Mr. Brown cont'd the guidelines of HEW, which I don't believe are that restrictive. what I am talking about.

Maybe I don't know

Dr. Smith - Mr. Brown, certainly we were not considering limiting the study to just the assignment of blacks and whites to the building to bring about desired results. I don't see it as being that limited. There could be other assignments reaping the same results black/white ratio requiring less distance be traveled on the part of the students. You could also bring about some of the same things you were talking about of giving attention to the socioeconomic factor, several other factors of that nature. And when I said comprehensive, I think it really meant just that, that we don't want to limit it to just the black/white ratio study. That was one of the things we are trying to eliminate when we said not go on a piecemeal basis, which would be saying that this school, the ratio is getting a little bit high and this one is a little low, so we reassign students to bring about that ratio. We are proposing that the study go further than that.

Mrs. Potts - Would this anticipate the possibility of looking into the potential of, for instance, magnet schools?

Dr. Smith - It certainly could, I think, Mrs. Potts. Dr. Start - And also correcting the obvious inequity of all of the black children, grades 1 through 4 being transported, and none of the white children, grades 1 through 4 being transported? Dr. Smith - I dont see any limit to the study. I think it would just be a matter of how much time we are willing to devote to it, and how much energy in that direction. This is one of the things we want to explore in the development of these criteria, is to see how far we should try to go with them. Mrs. Williams - And you will bring in more consultants other than those on the Board and our own staff? Did I hear that?

Drâ– Smith - What I intended to say was that once the criteria are developed and the scope for the study is established, we will then make an analysis to see if this is within the realm of what our staff can do and handle their current assignments as well. If we feel that we need to recommend the employment of an individual to coordinate, then utilizing our staff or consultant or whatever, of course that would be coming back to you also. Mr. English - There is real potential for a lot of good in this. There also is the real potential for a lot of problems. If you think you got tired of your phone ringing on school closing and school consolidations, I don't think you have seen anything yet when you start talking about sharing some of the busing of 1 through kids. I think that fair is fair, but some folks don't, like fair; they want it the way it is now. Dr. Smith and I talked this afternoon about this thing, too, the possibility. ofTnaybe fifth and sixth year centers or something like that, or maybe even moving a fifth year center, another one up north or something. But again these are all things they can look into. One thing I would hope is that maybe if we are going to do any sort of large-scale adjustment, that students could be assigned in such a way that there would be some continuity in their friends. Because I know that this has happened in our family; you have several schools coming together and they go to one school and then these kids are all dispersed among the other schools in the system and you have to set up a whole new system of friends in the very next school you go to. And then it happens again when you change from the fifth year center to the middle school. And if they could go to these fifth year centers, and then go on to the middls schools, I thing it would really help on some of the discipline problems for one thing. Mrs. Potts - That was my point for asking the question about time, because I want to make sure that we allow enough time that you and the staff can do a thorough job as possible with this.

Dr. Smith - We will certainly be ready to give a status report within a couple of months, and it may be that we will ask for additional time. Again, we are not trying to develop a new desegregation plan or come out with a plan to replace the Finger Plan necessarily, and we are wide open at this time as far as the kind of criteria that we are going to consider. It is just looking at it from a positive viewpoint to try to see if we can improve on what we have. Mrs. Williams - I think that can be good. Is it not true that the Finger Plan didn't tell us what schools would be grouped by name of schools; we did our groupings ourselveE

Dr. Smith - No, it told us which schools to group.

It named schools.

198

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D

Consideration to Submit the Biannual Report due by May 1, 1976 to the United. States District Court on the Maintenance of a Unitary School System - cont'd Mrs . Williams - I remembered it said that we would have to do some of our own work for us. But the grouping certainly seems outdated now.

Mr. English - Certainly the Finger Plan wasn't the result of any year-long study. am not sure it really had a day-long study.

Dr. Start - And taking to heart what the president of the Big City School Boards has told us, that we must be interested in the children, not kids, kids are goats; we are interested in children. I am very distressed about first and second grade children being transported long distances. I don't believe that is using good judgment when one looks at the developmental process that is going on in the growth and development. I don't think it makes educational sense, and surely it doesn't make good developmental sense. And I don't think Dr. Finger and educational consultants know what they ought to know about childhood development. Mrs. Williams - I concur, because I do feel that this is some of the cause of some of our problems, and our problem of not being able to adjust in the transporting of the 1 through 4. Mr. Donwerth - I don't believe that Dr. Finger in his so-called wisdom allowed us.to select grades 5 through 12 to bus and leave the grades K through in the neighborhood schools though. He directed that this busing take place. We can call it what we want to; we can bus part of the white children from this area and part of the black children or whatever; I am not saying that this is right or wrong one way or the other, but this was his direction that 1 through 4 be bused in this direction, and the others in the other direction.

Dr. Smith - I might restate very simply what I am asking for Board's action on at the present time; one, to submit the statistical report with the positive activities as well, and in addition submit to the Court our justification for not proposing action on those schools at Arcadia and the Star-Spencer area, but utilize the same argument that has been presented previously by Dr. Finger as well as the Court, that they be treated as a separate entity. And the next portion of that is indicate that the Board will be involved in a comprehensive study of its desegregation plan. Then the rest of it, as far as we are concerned, will be the development of the criteria and submitting those to you for your approval. Mr. Donwerth - I move that we comply with consideration in Item 2 (To submit the Biannual Report due by May 1, 1976 to the United States District Court on the Maintenance of a Unitary School System).

Mrs. Williams - I second. Mrs. Potts - Mr. Donwerth has made the motion and Mrs. Williams seconded that we approve recommendations as stated by Dr. Smith. Dr. Start - And that includes the Superintendent's recommendation about the development of the guideline^"?' Mrs. Potts - Yes. That will include also the positive activities report. any further discussion?

Is there

Mr. Brown - I am still worried about the development of guidelines that we are going to approve in a couple of months, and the place of the Court in the development of those guidelines . Are you going to ask the Clerk of the Court as he did with the closing of school guidelines to be involved in some of the discussion of the development of those guidelines?

Dr. Smith - Mr. Brown, I am not sure that we have developed the thinking to the extent to know just who all does need to be involved at this time. I think really that the germ has been planted and we will then proceed with the development, if it is the wishes of the Board, and involve those parties which we feel need to be involved. Mrs. Hill - I am confused too, because you have listed three suggestions here. Dr. Smith - I indicated though that after we developed the set of criteria and they are approved, then those suggestions would follow that. That is looking ahead, Mrs. Hill. After the scope of the study is identified, then we have the three courses there of either the staff conducting the study, someone from the outside either conducting it, or that we would use a joint effort.

Dr. Start - I think I hear what you are saying is that there are some areas in our currently operational desegregation plan that need to be reevaluated four years after

R. #104 Approval to Submit Biannual Report due by May 1, 1976 to the United States District Court

199

MINUTES OF MEETING OF APRIL 19, 1976 " CONT'D

R. #104 approval to Submit Biannual Report due by lay 1, 1976 to the United States District Court cont'd

Dr. Start cont'd the original "carving of the cake." I am heartily in favor of that because I think there were some very bad inequities originally ordered in 1972- I think for us to sit here and say, well, we can't do anything about that because the Court ordered that, is begging the issue, and that is why I am very glad to hear about this proposal. Let's get to work on it and, Dene, I don't really care what the Court thinks, we are here and expected to and are elected to provide as best we see fit the adequate | educational environment for the children in this district. If he doesn't like it, he is going to tell us. But that doesn't mean that we are going to sit back and worry about what he is going to say.

Mr. Brown - I don't know whether you are going to sit back and worry about what he is going to say, but I have only been on this Board about a year and a half now, and he has said an awful lot continually that I have had to worry about. It seems to me that what he thinks and how he looks at it and how the Biracial Committee looks at it is going to have a great deal of influence on what we get to do or don't get to do. Now I am not saying we can't look at it; I am just saying that all right, suppose we set up a set of guidelines that we do involve him in and that is acceptable to him, and then he releases us; he is going to release us binding us to those guidelines is my understanding. Maybe I am misunderstanding how this is going to operate. What I want to know is will we have freedom to manipulate the plan the way it goes. It may be better to start working with the plan once we are free, than it is to try to work with it as long as the Court has its "finger in the pie." I don't see how we could even begin to develop guidelines without cognizance to what the thinking of the Court is. It would be foolish on our part to do so. Dr. Smith - I think we have to be cognizant of the Court's thinking as well as what HEW's guidelines are. I think we have to look at both of them; right. Mrs. Potts - But I don't think either the Court or HEW keeps us from trying to creatively deal with educational problems as we see them in the school district. I think that this is providing you an opportunity in the encouragement to do that like one of our Superintendents hasn't had in a long time. Is there any other discussion? Then let's call for a vote on this motion.

Dr. Smith - The procedure as far as filing, the Attorney will prepare the appropriate forms and these will be filed with the Court within a short time.

Consideration of Ratification of the 1975-76 Negotiated Agreement between the Board of Education and the Association of Classroom Teachers

Dr. Smith - Negotiations began on the 1975-76 contract in December of 197^-â€˘ After meeting on a somewhat regular basis for some six months and after several tentative agreements were reached, the two teams came to an impasse over salary and some other benefit conditions. According to our procedural agreement, the impasses are resolved by appointing'"Sr fact-finding committee, with the Board appointing one member, with ACT appointing one, and the third member to be selected by those two. You will recall that after some several weeks of the two appointed representatives being unable to reach agreement on the third member, and after some court actions, the third member was selected from a list provided by the American Arbitration Association. The fact-finding committee met in Oklahoma City shortly after it was appointed, and heard from representatives of the negotiating teams. The chairman of the committee drafted a report and submitted it to the other two members of the fact-finding committee. And executive session of the fact-finding committee was called, and after some delay in making the arrangements, they did assemble to discuss the preliminary report or unofficial report issued by the chairman. The fact-finder report and the recommendations following this session were submitted to the Board and to the Association of Classroom Teachers with two concurring votes or opinions and one dissenting, or we might say the chairman and one concurring and one dissenting opinion. Following the receipt of the fact-finding committee's report and recommendation, and following Spring Recess, the two negotiating teams convened to consider the recommendation of the fact-finders. After two sessions the two negotiating teams reached agreement on the 1975-76 contract. Following the agreement, the chairman of each of the teams, the chairman of the Board's negotiating team and the chairman of ACT met and arranged the proposed agreement into the proposed negotiations contract. As the tentative agreements were reached, you will recall, Members of the Board, we did supply those to you. You were supplied with a copy of the proposed package last week, Friday, April 16. Your negotiating team and I would suggest that you ratify the negotiations contract which has been negotiated by your team and the team representing ACT. Mrs. Potts - Do I hear a motion to this effect?

200

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D Mr. Brown - I move that we ratify the negotiated agreement between the Board of Education and the Association of Classroom Teachers.

Mrs. Potts - Mr. Brown has made the motion, do I hear a second? Mrs. Hill - I second. Mrs. Potts - Mrs. Hill seconds the motion.

Is there any discussion on this motion?

Mr. English - I would like to ask Harry a question. On the ratification by the teachers, does it have to be ratified by a majority of the teachers in the district or what? Mr. Johnson - I don't believe the negotiations law itself provides for any ratification by professional educators. I would think that if a tentative agreement by the bargaining representatives was subject to ratification by professional educators, all educators would be entitled to participate since the ACT does represent the educators of the entire district and the bargaining representatives are elected by a majority of the educators of the district. But the law itself does not require any ratification, as I understand law.

Mr. English - In other words, if the Board tonight approves this; Dr. Smith, are the teachers voting on something on this or not? Is it being submitted to them? I

Dr. Smith - It present it for that they plan procedure they

has been submitted to them and they have indicated that they would ratification. Mr. English, I am sorry; we don't know the procedure to utilize in this. Again, it is not stipulated in law, and what plan on following, we really don't know.

Mr. English - That is sort of a weird unilateral contract, isn't it?

Dr. Smith - I might indicate that in the meeting of the chairman of our team and the chairman of their team, it was indicated that the teams would recommend that it be ratified. Mr. English - Of course, if we approved it tonight___ ? Dr. Smith - Before it is effective, both parties must ratify it. But the procedure they follow in ratifying is the one that I am assuming is their responsibility. Mr. English - In other words, all we have to have is the signature of the president of their association, I assume, on the bottom line of that contract. As to how they go about getting that name on there, whether it is through their executive committee, their negotiating team, or all the teachers of Oklahoma City to vote on it, it doesn't really matter?

Dr. Smith - As I understand the legal interpretation as Mr. Johnson has indicated and the law is silent on it, that is right. Mr. English - That is a very interesting situation, because if you are unhappy with that contract as a teacher, you certainly don't have to vote for it, do you? Mr. Brown - We are ratifying what we are agreeing to. It is not our right or our privilege, as I have understood the last three or four months, to decide how they are going to handle their problems.

Mr. English - I am not saying that, but I am saying that it is a very interesting situation you have here, because the teachers could turn out whenever they do vote, and could vote 101 to 1 against this, and it would still be a contract so long as the president of their association signs the agreement. I think that is probably a little bit unusual in labor relations.

Mr. Brown - But it isn't our problem; that is the point I wanted to make. Mr. English - No, that's right. Dr. Smith - Mr. English, I think it points out again that the statute relating to negotiations is a little inadequate. Mr. English - Not only is it not written on stone, it is written in the sand.

Dr. Start - I appreciate the fact that the Board had definite input with our bargaining team. I emotionally feel pleased that we finally have settled the issue for this school year. I would like to vote no against this contract, because I feel there has been a very significant violation in the agreement. If anybody thinks for one minute that we had fact-finding as defined by our English language, they are incredibly naive. We had arbitration, no question about that. And as the result of that we have before us this negotiated agreement, and that really bugs me. And as long as I sit on this Board, this will not happen again. In other words for this next year, I am going to vote for this negotiated agreement, but I am telling you that I will not vote for a procedural agreement that calls for arbitration.

R. #105 Ratification of 1975-76 Negotiated Agreement between the Board of Education and Association of Classroom Teachers

201

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D <â€˘ #105 Ratification of -975-76 Negotiated Agreement between she Board of Education and Association of Classroom Teachers - cont'd

Mr. English - Armond, I think we all share the same feeling. As we had predicted from the very beginning when the arbitrator was appointed, that it was going to be a split the difference thing, and it turned out to be a split the difference thing, and he searched around and tried to find something to say that it is not a split the difference, then the very points that he brought up to prove that it wasn't a split the difference thing, turned right around and pointed the finger that it was a split the difference. Mr. Donwerth - Only this one point. This may have been arbitration, Armond; it was not binding arbitration apparently, because we did not come up with split the difference or the recommendation, or the arbitrators' recommendation, if we want to call them arbitrators. We have to refer to it as fact-finding because neither party was bound by the decision of this committee. If it were binding arbitration, then we would have been bound by this decision. And because of the difference in the 9$ recommendation by the so-called fact-finding committee, and the 8-75% that we are voting to ratify or voting not to ratify this evening, this would disallow it being definite binding arbitration. I do agree with you; we did go about it in a manner of arbitration, and I don't see really how you can call this fact-finding because of any recommendation that came back. But because we agreed after fact-finding for a lesser amount than the fact-finding committee's recommendation in a number of areas, I don't believe we can hardly call it hard-bound arbitration.

Mr. Brown - It appears to me that it doesn't do us really any good to escalate our rhetoric. We have entered into negotiations with the Association of Classroom Teachers, I believe, for the new year, and they have presented a package which we haven't yet, so far as I know, agreed to for another year. There is going to be enough rhetoric that I presume goes on in those sessions without us escalating it, and I would like to calm down for awhile, take a deep breath and do good to them that spitefully use us. Mr. English - I would like to commend our negotiating team in those closing days of negotiations after we got the so-called fact-finding report back. The contact they had with the Board Members in getting input on those, I appreciate it very much and I thought it was very good. Mr. Donwerth - Madam Chairman, I would like to call for the question.

Mrs. Potts - I think that probably everybody has had a chance to speak to the motion, and at this time I would call for the Clerk to call the roll. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Dr. Smith - Mr. English and other members of the Board, I am sure our members of the negotiations team appreciate that expression of confidence in them. As you are well aware, they spent many many hours of study and deliberation on this. I have expressed appreciation to them previously; we certainly do appreciate what they did for us.

Consideration of Salary Increases for Employees not Represented in Negotiations by the Association of Classroom Teachers

Dr. Smith - During and following deliberations by our negotiations team, your team and I have continuously stated that all employees of the school district should be considered when salaries and benefits are being studied. The State Legislature last year mandated salary increases providing a range of slightly over 1.6$ to 7*^9$ those employees in groups not represented by ACT, with the exception of those hourly employees. And because our hourly employees are within the requirements of the minimum wage laws, "they received increases ranging up to 10$, with the lowest one something over 8$. I might indicate that the 1.6$ is a member of the Superintendent's staff. The 7*449$ icrease was an assistant elementary principal category. I might just indicate what the salary ranges were by the state-mandated increases. The clerical employees ranged from an increase of 4.181$ to 7â€˘ 04-2$. This depended on where they were on the schedule, the years experience, the grade, etc. The floormen, custodial staff members, range from 5*555$ to 5*814$. The head custodians salary increase, percentagewise mandated, range from 3*968$ to 4.629$. Our Maintenance Department employees range from 3*662$ to 4.416$. In the administrative categories, our assistant principals, elementary assistant principals with the mandated increase range from 6.427$ to the 7*449$ that I had referred to earlier. Middle school assistant principals range from 5*959$ to 6.972$, with the high school principals ranging from an increase of 5.496$ to 6.533$. In the principals group, elementary principals increase mandated by the legislature range from 4.926$ to 6.454$; the middle schools from 4.56$ to 5*937$; and high school principals an increase of 4.114$ to 5*328$. I make mention to the Superintendent's staff, and those are the members on the organizational chart, some 15 to 18 employees range from a 1.6o4$ to a 4.678$. I propose that all employees in our school system not represented by ACT in negotiations, excepting those on the hourly basis who have already received the up to 10$ increase, be granted a lg$ increase in salary retroactive to July 1, or to the effective date of their employment, whichever is appropriate. This 1|$ increase still leaves all employee groups, with the exception of the elementary assistant principals group, receiving less than the average of 8.8$ received by teachers; theirs range from 8.75$ to 9-09$* 1 mentioned

202

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D

Dr. Smith cont1d the 9-09% because there was a minimum of $700-00 by the legislature, and that applied to the base of the first step on the bachelor schedule which amounts to a 9-09%^ then the 8-75% which was granted all other employees represented by ACT. This still does not provide them, as I indicated, the equal percentage as for the other employees. It helps to close the gap some. I regret that our financial condition is not such that we can award higher increases to all employees of the school district than those that we have approved with the ratification of the negotiated agreement, and for those that I am recommending here with the 1^% increase. We can fund this increase. As you know, some of our employees are paid out of other budgets, Central Food Service, the Building Levy, some of the Federal Projects, etc., and I believe all of those budgets are such that we can pay these increases.

R- #105 Ratification of 1975_76 Negotiated Agreement between the Board of Education and Association of . Classroom Teachers - cont'd

Mr â– Donwerth - I would like for you to read the first paragraph of your recommendation, because I missed something. I hope I didn't, but I think I may have. Would you read that first paragraph of your recommendation where you are recommending a 1^% increase.

Dr. Smith - I am recommending a 1^% increase for the salaries of all employees not represented by ACT in negotiations, with the exception of those paid on an hourly basis, and those people which were granted the increases last July in order to be in compliance with the minimum wage law.

Mr. Donwerth - By not granting the 1^% increase of the hourly employees that are covered under the minimum wage law, how many of the hourly employees did the minimum wage upgrade; not all of them? Dr. Smith - It did; it upgraded all of them. As I indicated the lowest one was like an 8.8% increase for those that were on an hourly basis and they went up to the 10% increase.

Mr. Donwerth - Because of the minimum wage? Dr. Smith - Right.

Mr. Donwerth - And by increasing another 1^% above that, we are talking about what, 3^ an hour? Dr. Smith - But you are also getting the hourly employees out of proportion to the salaries of your monthly employees; you spread the gap further. Mr. English - I move the approval of the Superintendent's recommendation on the 1|% pay raises.

Dr. Start - Seconded. Mrs. Potts - Motion is made by Mr. English and seconded by Dr. Start that we approve the Superintendent's recommendation for a 1^% pay increase for all employees not previously represented in negotiations, excepting those who have already received an hourly increase. Is there any discussion of this motion? Madam Clerk, call the roll please. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye.. Mrs. Potts declared that the motion carried.

Dr. Smith - If we can get ratification from ACT within the next day or so, I believe the procedure is set up whereby the employees can receive the benefits of the increases with their paycheck the last of this month. I believe the procedure has been, set up whereby these employees can go ahead and start receiving these. We will make it retroactive to July 1 or the effective date of employment, with the back pay appearing on the next warrant, as I understand it, and then the warrants received following that date will be at their new rates of pay. Mrs. Williams - I would like to ask a question which may sound rather mundane. Has a study ever been made by our staff as to how much money would be required to bring up our support personnel to a point where their salaries are even comparable to those in the city area?

Dr. Smith - I know that we have in the past, and I might indicate that we even looked this time at trying to provide the same percentage increase for employees not represented by ACT in negotiations, and really just couldn't financially afford it. Mrs. Williams - I know, but 2% of nothing is nothing, and 1-5% of nothing is nothing. I know we are dealing with a budget, but I think maybe sometimes when we look at it in hard cold cash rather than percentages, it does something maybe to our intellect, and maybe to a legislator and some taxpayers.

R.#106 Approval of Salary Increases for Employees not Represented in Negotiations by the Association of Classroom Teachers

203

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D

Information to the Board.

Remarks - Dr. Smith

Dr. Smith - My office has received some inquiries regarding the hang-gliding experiences available to some of our students at Central Innovative School. This cause was generated, I am sure, as the result of the picture in the paper and the story there. This is handled as a unit in physical education; it requires parental permission. The class is taught by a certified hang-glide teacher associated with Delta Wing Kits and Company here in the city at no expense to the school or to the school district. ENCUMBRANCES AND PURCHASING

R. #107 Approval of Encumbrances

It was moved by Mr. English and seconded by Mr. Donwerth to approve payment of encumbrances as listed for March 30 - April 12, 1976- On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Purchasing and Buildings and Construction

R. #108 Approval of Purchasing Items B-l thru .B-9 and. Buildings and Construction Item C-l

A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve Purchasing Items B-l through B-l and Buildings and Construction Item C-l as follows: 1.

Purchase of Library Supplies Purchase of library supplies (adhesive cloth, band daters, book covers, book ends, guides, jacket covers, reference stickers, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications: Demco Educational Corporation Bro-Dart, Inc. Fordham Equipment Company Thompson Book & Supply Company Gaylord Brothers, Inc. Total

69.30 i,5k6.oi 51.60 275.00 797-72

2,739-63

These purchases are to be charged to Account G 2k0.00. 2.

Purchase of Printed Forms Purchase of printed forms (labels, payroll work sheets, grade cards, warrants, etc.) for Technical Services from the following companies which submitted the low quotations on specifications:

Uarco Business Forms Trinity Forms Company First Forms Company Great Plains Business Forms, Inc. Data Documents, Inc. Total

353-12 79U.5O 871.20 1,562.27 2,197.6k

5,778.73

These purchases are to be charged to Account G 130.17-

Purchase of Instructional Supplies Purchase of instructional supplies (tape dispensers, tape, glue, paste, adhesive, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

Cook Paint & Varnish Company Buschart Brothers, Inc. Leech Products, Inc. LePage's Incorporated Thompson Book & Supply Company American Tape Company Graham Paper Company Constructive Playthings Business Essentials, Inc. Carpenter Paper Company Elgin School Supply Company, Inc. Total

These purchases are to be charged to Account G 2k0.00.

319-68 1,81+5-98 1,320.00 732.00 220.90 828.00 11k.48 5,152.80 1,717.20 88.78 339.00

12,678.82

204

r" 1 :

____

MINUTES OF MEETING OF APRIL 19, 1976 - CONT ' D

Purchase of Mobile Electric Fans Purchase of mobile electric fans for Central Food Service Department from M & V Supply Company, Inc., which submitted, the low quotation in the amount of $1,813-50 to be charged, to Central Food Service Department.

Purchase of Food Slicers Purchase of food slicers for U. S. Grant, Eisenhower, Southeast, Willow Brook, and Rogers Schools from Dietary Products which submitted the low quotation on specifications in the amount of $5,369-00 to be charged to Central Food Service Account.

Authorization to Validate Agreement Authorization to validate an agreement with Gene H. Binning Company, Inc., which submitted the low quotation, for servicing the air conditioning systems (inspection service, and seasonal "start-up") at the Administration Building and Estes Vocational-Technical Center. This purchase in the amount of $1,105-00 is to be charged to Account BL 5620.05-

Purchase of Hydraulic Lift Gates Purchase of two hydraulic lift gates for Central Food Service from Perfection Equipment Company which submitted the low quotation on specifications in the amount of $1,672.00 to be charged to Central Food Service Account.

Purchase of Photographic Equipment and Supplies Purchase of photographic equipment and supplies (paper, film, ink, developer, activator, etc.) for the Graphics Department and Estes Vocational-Technical Center from the following companies which submitted the low quotations: Interstate Litho Plate & Supply Company Pipkin Photo Service Lawrence Photo of Oklahoma, Inc. Bingham Printing Inks Dee's Graphic Supply Total

$ $

138.02 141.74 1,010.61 195.10 397-72 1,883.19

These purchases are to be charged to the following Accounts:

G 240.01 G 1121.03 G 240.04

Total

364.27 126.22 1,392-70

1,883.19

Purchase of Instructional Supplies Purchase of.^instructional supplies (pencil sharpeners, scissors, staplers, erasers rubber bands,5pencils, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications: Oklahoma Paper Company Hygrade Button & Supply Co. Business Essentials, Inc. Dowlings, Inc. As el Art Supply, Inc. Buschart Brothers, Inc. Thompson Book & Supply Co. Constructive Playthings Standard Stationery Supply Co. Scott-Rice of Oklahoma City Total

1,331.68 264.60 4,482.80 1,469.00 750.00 3,457.44 5,928.67 3,480.00 3,665.56 473.20

25,302.95

These purchases are to be charged to Account G 240.00.

Buildings and Construction

Approval of Low Bid and Awarding of Contract for Refuse Service Approval of the low bid and the awarding of a contract to Industrial Disposal Service, Inc., for refuse service for schools (except the schools located within the city limits of Midwest City, Del City, and The Village) during 1976-77 at $5,400.00 per month. This purchase is to be charged to Account G 660.03.

R. #108 Approval of Purchasing Items B-l thru B-9 and Buildings and Construction Item C-l - cont'd

205

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D UNFINISHED BUSINESS

Remarks Dr. Start

Dr. Start - It just occurred to me that maybe we ought to give Mr. Johnson our blessings about employment of additional legal services in all of these appeals that we are making. It seems to me that he is getting pretty well stacked up in the Court, and if he feels that we should employ additional personnel with perhaps some specialized expertise, that we ought to encourage him to bring that proposal to us.

Mrs. Potts - Any comments on that? R. #109 Motion Removed from the Table

I see a lot of heads nodding.

Mr. English - Recalling my motion on school closings, the four-point motion that was made sometime back there when we voted to close the schools, I believe Floyd asked that we put that off until the Judge had ruled, and the Judge ruled April 6, 1976 approving the closing of these schools. Therefore I think this would be an appropriate time to go ahead with this particular item.

Mrs. Potts - Are you making a motion that this be taken from the table? motion will require a second.

I believe that

Mr. Brown - I second.

Mrs. Potts - Motion made by Mr. English and seconded by Mr. Brown. The actual motion to take from the table is undebatable, and then we will talk about the motion itself. I would call for a vote to bring this item from the table.

R. #110 Approval of Motion Regarding School Consolidations and Use of Closed School Buildings

Mrs. Potts - The motion is before the house now, if you would like to restate your motion. Motion by Mr. English and seconded by Mrs. Williams â€” (a)

(b)

At such time as the number of elementary public school students living within the attendance area of a elementary or fifth year center closed under the Board's consolidation policy exceeds 200 students, the Superintendent shall notify the Board of that fact and the question of whether to reopen that school shall be put to a vote of the Board within 60 days of said notification.

(c)

No building closed under the Board's consolidation policy shall be offered for sale within three years of the date of closing.

(d)

The Superintendent is instructed to solicit community groups to lease closed school buildings for the operation of programs beneficial to residents of the community^in the event a school building will not be used immediately for educational programs.

1 ; 1 !

Mrs. Potts - If I am not mistaken on my parliamentary order, this motion when it is recalled from the table stands with its second. So it would be open for discussion at this point.

Mr. Brown - I have some questions about three of the four items. First of all, in the first item I am not quite sure what the item speaks to. Is it speaking to the fact that perhaps you feel that the schools have not been run efficiently, and that is the reason why the cost is higher, or do you mean by this that perhaps the Superintendent is instructed to reduce the educational quality at schools in order to raise the criteria? What are you getting at in that particular issue? Secondly, I think we need to spell out what kinds of things the Superintendent is expected to do to reduce cost. That is the point of my question. I hate to tell the Superintendent we want you to reduce cost and increase attendance without telling him how he is supposed to do that or what things he is supposed to work in what areas. In Item "b" if we use the 200 students which is in our criteria now, and we fix that as the place where we are going to move back and forth, it appears to me that suppose a group of patrons goes out and finds in February that they just meet the 200 students level. They just happen to find 200 students, then 60 days later we vote to open the school, and then in August we find out that U0 of those have moved away and we have 160, then do we decide to close the school again? How do we handle that? Are we going to be continually opening and closing and reopening schools if we adopt this? In terms of the 60-day notification, I could see evaluating it at the end of the year to determine whether or not it ought to open in September, but I can't see groups being able to come to us on a recycling of every 60 days and asking for a vote of the Board. It would seem to me that particularly on schools that are within, say, 10 or 15 students of that 200, we may have quite a bit of that going on if we do that. In terms of

u i

206

MINUTES OF MEETING OF APRIL 19, 1976 - CONT'D Mr. Brown cont'd

Item "d", I understand the Superintendent is going to come to this anyway, hut I am interested to know what criteria we are going to use to maintain the buildings. I have been out to a few of the buildings that we have let community groups use that really aren't cared for very well, and I am afraid that at the end of three years if we decided to go back into them, we would be better off to go into new buildings because we are really not having them cared for. It wouldn't do any good to keep the old buildings for three years. I am interested in the kind of criteria we use for care of the building and for maintenance of it. Mr. English - On the first part you say we are supposed to tell the Superintendent in what way he is expected to reduce cost, and I don't really see that as our job, but I think that what it says is he is to develop these plans and programs designed to increase attendance and reduce the cost. When you get into the increasing the attendance thing, if you increase the attendance, then you are going to reduce the cost per pupil basis which is what we base our decisions on here.

Mr. Brown - I know, but what are the implications behind that? In other words, are you suggesting that in order to increase attendance, what he does is begin to consider readjusting attendance areas; is that what you have in mind?

u I

Mr. English - I think certainly one thing that can be done is to look at that. I think that any of these, of course, are going to come back to the Board. What I am saying in that is look at the boundary lines and see what the implications are and what does it mean to change the boundary line from one school, if it would result in a more economical operation of a school and the students did not have to travel any greater distance to the reassigned school, then maybe we should consider that as a factor. I think that in this attendance thing, that it also goes into getting the people in the neighborhood or in that area of a school that is really in danger of being closed, get them to go out and do a little work on their fellow patrons out there who have children maybe in private schools now, and help those people to understand that one factor in the possible closing of their school is because their neighbors don't have their kids in that neighborhood school. Mrs. Brown - I am not sure what we are binding our Superintendent to if we vote on the motion; that is what I am interested in. How do we measure his performance in this regard?

Mr. English - We don't measure his performance in much else, really, Dene, as far as being very specific. How do you judge or evaluate? We don't do it. So should we draw a line here and say on this one we are going to? I think we have said develop the plans, then he can come back to us with those plans. I don't think we are binding anybody to anything except we are binding the Superintendent to come back with some sort of a plan that says we have looked at it and this is what we think; maybe at some school we frankly don't see any way that we can do this; there is just nothing we can do to help this little school. That to me would be a very valid response; not on every school but on some.

Mr. Donwerth - I want to take issue with the statement you just made that we don't measure the Superintendent's performance in other areas. We have been wasting one heck of a lot of time in evaluations then. I thought we were measuring the Superintendent's per-formance in other areas. I think that if this becomes a directive of the Board, that his performance in this area should be measured. Mr. English - I gathered from what Dene was saying, was that he wanted a more very specific way that we are going to say, all right, if it is cut out whatever aids or something like this,if the Superintendent doesn't cut out aids, then we can evaluate that. I think this is a very general thing of developing plans and programs. If we say reading, we don't say raise the reading level by 3 percentage points; we don't do that. We say, all right, we want a reading program. Then we just have to evaluate it as best we can that way. Mr. Brown - I just don't want to measure the Superintendent against an expectation, because it seems to me that it may be very difficult to develop plans to increase attendance. If you increase attendance, technically you are going to reduce cost. That is what you are saying, but I don't want to bind him and then come back and get him in the place where he can't really recommend any school closings, because we will go right back to the thing that we just went through.

Mr. English - Like it says, to develop plans and programs designed___ . Nobody walks on water; he can't guarantee it; we can't guarantee it. Now on your second question about the 200; once again, any school that we have allowed to remain open this year, that 220 kids or something could very easily by next September fall to 1^4-0, but it is still going to be open. What this says is that at the end of 60 days the Board is going to vote on whether to reopen this school if it has the 200. The 60 days allows time for the staff to do the kind of study that would indicate, okay, maybe this year, yes, there are 200 within that attendance area, but we know that the class__ , say the fourth graders moving out, we know that the kindergarten group coming up is not equal to the fifth grade class in number, and therefore it is not going to be 200 next year. And they would so advise this.

R. #110 Approval of Motion Regarding School Consolidations and Use of Closed School Buildings - cont'd

207 MINUTES OF MEETING OF APRIL 19, 197 6 - CONT'D

R. #110 Approval of Motion Regarding School Consolidations and Use of Closed School Buildings cont'd

Mr. Brown - In other words, you want to he advised at a certain period?

Mr. English - Right. And with the computer already having this material available in it, there is no problem in that.

Mr. Brown - The problem is I don't want to bind us to reopening a school because they have come up with a magical number of 200. Mr. English - This does anything but bind us to reopening a school when it comes up to the 200. You mentioned what the criteria is for maintaining these buildings. I really don't think that last one really speaks to that at all. That is another thing,

Dr. Start - The only question I had, Paul, was where did you get the three years from? Why not two; why not four?

; j

Mr. English - There is no magic in three. I Just picked three out of a hat, frankly. i I think that in three years, really, you ought to know somewhat about what you are going to do with that school. If they are going to come up to 200, they will do it within the three years, I would suspect. And also I think it allows us a little more time for long-range planning if we want to use one of these buildings for something like a vocational school of some sort. Then in this time period, certainly, we will have time to look at it and see whether we want to turn this into some kind of a magnet elementary school of some sort, or what we want to do with this building. But we don't have to make that decision right now; if somebody comes in tomorrow and plunks down $120,000, we don't have to make the decision on whether to sell it or not. This says we are going to wait three years. That is one thing that is binding, although any action taken by this Board can be reversed on one vote.

Mr. Brown - Dr. Smith, if we voted this motion, what would you feel that we were asking you to do? Dr. Smith - When you undertake a study, you take the basic facts you have and then sometimes you make assumptions on what was meant. I would raise a basic question. Is the purpose to try to develop ways to operate a number of smaller schools in this school system; in other words, maintain about the number of schools we have now, or i maybe stating it another way, is it to develop a procedure to utilize in trying to keep schools open rather than trying to close them, or consider closing them? Then as I think someone raised the question previously, are we talking about increasing attendance in a specific attendance area, or are we talking about in the district as a whole? But are we to consider reassignment of students from one attendance area to another? Is that to be done only after the enrollment at a particular school reaches a certain point? Under the proposal as it is now, there would be some basic assumptions that we would have to make, and then proceed from that. Mr. English - I would say that this really is an attempt to strike a balance between closing schools and operating at the lowest dollar per pupil. Right now the 200 figure and any real cost per pupil figure is an arbitrary figure as far as where your cutoff point comes. If you want to go for the most efficient school system only as far as low dollar cost, we could close a whole bunch more schools, put 600 kids to a school, and we could really reduce the per pupil cost, but I am not convinced that we would increase the educational efficiency and the quality of the education in those buildings by doing that. And I think that we have recognized that by setting the limits where we'-have right now. What I think we are saying is that there is some benefit to having a school in your neighborhood, really. Although some people talk about the neighborhood school concept is dead, I don't think that has been completely bought yet by the people, and I think that is one of the things that is really going into what we are talking about on the restudy of the desegregation plan. You like to have the kids educated as close to home as possible. This is Just probably a parental hang-up or characteristic, and I think this Just tries to strike that balance in there.

Mrs. Potts - Dr. Smith, have you had opportunity to comment to all of the items here as fully as you would like? Dr. Smith - Again, the basic assumption would be that we are talking about accomplishing this without reducing services below a certain level, whatever that level is. The employees' salary, of course, is the major cost of operating most of our facilities and we have to work within those guidelines. I would assume under "b" we are talking about the numbers of students in the same grade level attending that school when it was in operation. If it were a K through U center, it would still be 200 within the K-4, not 200 within K-5 or something of that nature. I might indicate Just in response to Item "d", following the adoption of the closing of the schools and the approval of the Court, we do have staff committees that work in some three or four basic areas, and the facilities is one of the areas that we have under study now. And under this will be a change in connection with maintaining a facility. Included in it will also be proposals that any group or organization utilizing a facility must pay adequate compensation to maintain or upkeep that to where there is no expense to the school district in connection with that. In other words, we do not want to propose to you that we rent' or lease them for a dollar-a-year kind of agreement, arid then we end up having to expend school district funds to maintain that building for the insurance, the basic structure, etc. We are already at work in that particular area.

208

MINUTES OF MEETING OF APRIL 19, 1976 â€œ CONT'D

â– J~a~:

Mr. Donwerth - When you are drafting the criteria for the amount of lease or rent money, R. #110 Approval of will we also take into consideration that present properties that we have under lease; Motion Regarding that they will be increased too? School Consolidations and Use Dr. Smith - Right, we are having to look at all of those. I think one of the basic of Closed School points that we have discussed, if we have a facility being utilized by another agency, Buildings and if it is not cared for and maintained, the lawn is not cared for and all, we are cont'd the ones who receive the calls or complaints from the neighbors and all, not those people who are utilizing the facility. And I think we have to incorporate in our procedure something that will enable us to take care of this. If it requires us to go mow it, then we are certainly going to charge back.

Mrs. Potts - Any more discussion?

Let's call for a vote on the motion then.

NEW BUSINESS None.

HEARINGS

Mrs. Leslie Boyd was granted permission to make additional remarks and spoke regarding experiences of the support personnel while at the Legislature, as they related to the discussion of state appropriations for salary increases. Dr. Smith and members of the Board responded regarding finances as appropriated to the Oklahoma City School System, and other. Mrs. Potts - Southeast High School has invited us to meet there for our next Board of Education meeting, Monday, April 26. With your consent we will set the meeting for that place.

Announcement Mrs. Potts

ADJOURNMENT

A motion to adjourn was made by Mr. Donwerth and seconded by Mr. English. On roll call, R. #111 Adjournment Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST: Clerk

Approved the 3rd day of May, 1976.

[

209

MINUTES OF MEETING OF MAY 3, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, MAY 3, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Donald H. Ladd, Treasurer; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

Mrs. Odette Scobey, representing the Association of All School Personnel, presented a Certificate of Recognition as Educator of the Month to Mrs. Ellen Husky, Teacher, Belle Isle School. The following persons addressed the Board:

(1)

Pam Brown - Student, Northwest Classen High School

(2)

Sandra Shanker - Student, John Marshall High School

(3)

Andre Francisco - Student, Grant High School

(4)

Ralph Wangler - Student, Star-Spencer High School

(5)

Mike Barlow - President, American Federation of Teachers

(6)

Mrs. R. A. Schaeffer - Patron

(7)

Ouida Pierson - Representative, Concerned Citizens and Parents for Equal and Just Education

(8)

Mary Gregory - Patron

The students, Pam Brown, Sandra Shanker, Andre Francisco, and Ralph Wangler, representing the Student Communication Committee, expressed appreciation to the Board for permitting such a committee to exist and meet, and explained the purpose of the committee, the activities in which the group is involved and some plans proposed for the future.

Members of the Board inquired: Dr. Start - I would really like to know if at any time you felt there was any kind of barrier between you and us? The reason why I asked the question is because some of us served on a committee of Students Rights and Responsibilities at which time we had the opportunity to visit with some of the students who have since left the system, and it was our feeling that students related to the Board in the problems that we faced in a rather mature fashion. We did not feel at that time that there was any barrier between the students and the Board, and we felt that generally.the students would feel free through your organized structure, individually, to bring any problem they wished to the Board through our Superintendent. I just wanted to know if that still exists or if there are problems. Mr. Francisco - We were continuously told during the year that we were the communication between the students at our school and the Board, and that any problems that came up in our school, we would hash them out and bring them to you. We did not feel that there was any barrier of any kind.

Mrs. Potts - Do you as a group have any suggestions of ways that we could increase our communication between students and Board and staff? Mr. Wangler - I am afraid it is not the most publicized thing that a student can come

210 MINUTES OF MEETING OF MAY 3, 1976 - CONT'D

HEARINGS cont'd

Mr. Wangler cont'd

down and talk, and perhaps maybe it is emphasized too much that we should talk for | them. I think maybe if the student is informed that he can communicate with the Board ! directly, that perhaps would be helpful to not only you but every teacher or admini| st rat or. ii

Mrs. Potts - We really appreciate the work you have done.

You have done some things I

hope can be expanded on in future years.

]

i Mr. Barlow's remarks were in regard to the procedural agreement in the negotiations \ process for professional educators as pursued by the Association of Classroom Teachers I i| negotiations team, and the desire for changes in the agreement by the American Federation of Teachers and others. ! J Ms. Schaeffer directed her remarks in the form of a request to the Board that it | consider the assignment of students from a given area to Oakridge School. j Members of the Board inquired: Mr. English - Dr. Smith, is there any policy that we would have to change in order to permit these people in the area that she has outlined to have the option of going to Oakridge ?

h ii

;

Dr. Smith - It would be necessary to alter our special transfer policies. Convenience or preference have not been considered as reasons for granting transfers. This area is currently assigned to Bodine and would require a transfer on the part of the people from the area. The staff would be more than willing to take the proposal under study and report back to the Board at a future date. I have visited by telephone with Ms. Schaeffer and discussed with her about the proposed comprehensive study that we plan on making for another year. I certainly would be more than willing to take it under consideration and then determine what the possibilities or alternatives are in connection with this. But it would be necessary for us to alter our transfer policies on special transfers or to reassign that attendance area from the Bodine area to the Oakridge area.

Mr. English - Could that kind of a study be done here in the next week?

Dr. Smith - I would think so. Dr. Start - I am very pleased with this. I like to see patrons involved in this kind of thing, because I have the feeling that you are interested in your school in providing the best for the children in your neighborhood, and I endorse that 100$. I think what we are saying here is that we need to have our administrative staff look this over. I think you present a strong argument. I am sure you wouldn't appear before us and put the cons down, you know the pros and the cons. So let us look at it. I think the Board is willing to look at any proposal that any of the patrons have if it has merit. There is nothing about any of our policies that can't be modified. If it seems appropriate that the boundaries be changed, I think this Board is interested in that. â€˘ 5

Ms. Pierson, representing the Concerned Citizens and Parents for Equal and Just Education, spoke regarding suggestions from the organization for consideration by the Board in its recent proposal to revise the current desegregation plan. Ms. Gregory's remarks were in regard to students who are excessively absent from school and allowed to play in the neighborhoods.

Dr. Smith responded: Certainly we have not indicated to any police officers to keep "hands off." We have tried to work with them, as you are well aware, on programs or plans that are similar to one that had been mentioned as being utilized in another state, and they have advised us that they do not have the manpower, the money and all to pursue the particular type program we were talking about. In connection with the AFDC students, we are required by state law to submit the names of those students who are absent more than 20$ of the time to the Welfare Department, and it is their responsibility then to pursue from that point on. We do follow that practice and submit the list of those names who are absent. Ms. Gregory indicated that she had called a local school and the students were not enrolled. Mrs. Potts - I think it needs individual reporting. If you know of any specific instance, I think it would be helpful for you to report it.

Dr. Smith - When you contact Mr. (David) Nunn,if you would give him the block or the house numbers and all, he can follow through and visit with them.

i i | !

211

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D

MINUTES OF PREVIOUS MEETING

It was moved by Mr. Brown and seconded by Mr. Donwerth to approve the Minutes of April 19, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mirs. Potts declared that the motion carried.

R. #112 Minutes Approved

LEGAL AND FINANCIAL REPORTS

Mr. Johnson reported as follows: (1) Appeal on Attorneys Fees -As authorized by you at the last meeting of the Board, I filed an appeal in the Dowell case from the award for attorneys fees.

Attorney's Report

(2) Teacher's Case to Recover Salary - Today I filed an answer in the teacher's case to recover the difference between the contract salary and the amount paid to a substitute teacher during an unauthorized absence. I advised and I did do it in the answer, that our principal defense would be that the teacher agreed in her contract that a day's pay would be deducted for each day of unexcused absence. (3) Hudiburg Case - In the Hudiburg case, we will probably have a trial this fall. The dockets for this spring are full. We have had some discussion about having it decided on a Motion for a Summary Judgment. A Motion for a Summary Judgment is an Order where the facts are uncontradicted and the Judge just gives a decision on those facts. I am not sold on the idea; it was suggested by the Judge, but we haven't reached any final decision on that.

(4) Truitt Case - In the Truitt case, you will recall that they did file an amended petition. The answer is due this next week and we plan to file another demur to the amended petition, the same as we did on the other.

Mr. Ladd gave a routine treasurer's report. Mr. English inquired:

What kind of interest rate are we getting now?

Treasurer's Report

Mr. Ladd - For the most part, we are getting Treasury bills are now below the 5$ level, and we do have a few treasury bills on hand that are paying as high as but they are long-term bills that we still have. I think the last ones will become due in July, but most of our monies are now in passbook at ^0, because it is available to us and that is the best rate we can get for it.

Mr. English - Do you have any idea about how much money we have gotten this year, this fiscal year on interest? Mr. Ladd - In all of the accounts, if you would count the accumulated, the last figure I had, it was over $214,000.00.

A motion was made by Mr. Donwerth and seconded by Dr. Start to accept the reports as presented. On xgll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #113 Reports Approved

SUPERINTENDENT'S REPORT It was moved by Mr. Donwerth and seconded by Mr. Brown to direct the following persons to attend conferences as indicated:

At no Expense to the School District (a)

Nelda Tebow, President Leadership Conference for Association for Supervision and Curriculum Development, Kansas City, Missouri, April 29-30, 1976.

(b)

Lura Rucker, International Reading Association Conference, Anaheim, California, May 10-14, 1976.

(c)

Jim Smith and William McKinley, National Leadership Training Institute, Washington, D. C., May 24-26, 1976- Expenses to be paid by the University of Oklahoma.

At School District Expense

(a) Tom DeSpain and Bob Alyea, Visitation experience-based school site, Charleston, West Virginia, April 26-29, 1976. Expenses to be paid from fundsExemplary Project in Vocational Education Grant. Confirmation. (b)

Jerry Rippetoe and Aristle Russell, National Magnet School Conference, Houston, Texas, May 9-H, 1976.

R. #114 Professional Trips Approved

212

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D

<â€˘ #11^ At School District Expense cont'd trofessional Tripe approved. - cont'd (c) David Snelgrove, Texas Middle School Association Conference, Fort Worth, Texas, May 6-9, 1976. Expenses to be paid from Teacher Corps funds. (d)

Margaret Gregory and Donna Hicks, International Reading Association Conference, Anaheim, California, May 10-1U, 1976-

(e)

Judy Fox, Sherrie Vore, David Snelgrove, Association for Supervision and Curriculum Development Conference, Miami Beach, Florida, March 13-17/ 1976. Expenses to be paid from Teacher Corps funds. Confirmation .

It was moved by Mr. Donwerth and seconded by Dr. Start to approve a Resolution of Appreciation for Hotona Ruth Everman, Consultant-Indian Education, deceased April 15, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

RECOGNITION AND PRESENTATION OF CERTIFICATES Presentations were made and the following were recognized: Recognition - Oklahoma Future Business Leaders of America State Leadership Conference Award Winners

Classen High School

Student:

Bob Henson

Parents:

Mr. and Mrs. Charles F. Henson

Teacher:

Mrs. Loy Riggs

1st Place

Spelling Relay

Foster Estes Vo cational-Technical Center

Student:

Jeff Lawson

Parents:

Mr. and Mrs. Billy J. Lawson

Teachers:

Ms. Kay Hamilton - Bill Howeth

1st Place

Data Processing

Northwest Classen High School

Student:

Donna Mason

Parents:

Mr. and Mrs. L. K. Mason

Teacher:

Mrs. Sue Kern

2nd Place

Junior Stenographer

Star-Spencer High School

Student:

Julie Thompson

Parents:

Mr. and Mrs. John K. Thompson

Teacher:

Mrs. Kay Vrooman

1st Place

Junior Stenographer

U. S. Grant High School

Student:

. Larry Bauman - Top Award in the State Mr. Future Business Leader of America

Parents:

Mr. and Mrs. J. Louis Bauman

Teacher:

Mr. Al Fuller

Student:

Dawn Golden - Top Award in the State Miss Future Business Leader of America

Parents:

Mr. and Mrs. Dawnley F. Golden

Teacher:

Mr. Al Fuller

MINUTES OF MEETINGOF MAY 3, 1-97 & - CONT'D

Recognition - Oklahoma Future Business Leaders of America State Leadership Conference Award Winners - cont'd

U. S. Grant High School cont'd Student:

Craig Henry - Parliamentary Procedures on National Team

Parents:

Mr. and Mrs. Plez Henry

Teacher:

Mr. Al Fuller

Recognition - National and International Gymnastics Achievements

Northwest Classen High School

All Around Title for Major Gymnastics Achievements

Student:

Kathy Howard

Parents:

Mr. and Mrs. Ray L. Howard

Recognition - State Science Fair Awards - 1976

John Marshall High School - Northeast Science Center

Labco Award, American Society of Microbiology 3rd Place in Earth Science

Student:

Elizabeth Fisackerly

Parents:

Mr. and Mrs. F. D. Fisackerly

Teacher:

Mr. Willie Baker

Student:

Kathryn A. Smith

Parents:

Mr. and Mrs. Bruce Smith

Teacher:

Mr. Willie Baker

Student:

Joseph David Nelson

Parents:

Mr. John D. Nelson

Teacher:

Mr. John Reddish

American Society of Microbiology Certificate of Achievement

3rd Place Mathematics

Northeast Science Center

Encyclopedia of Biological Sciences 3rd Place Biological Science

Student:

Martha Bâ€˘ Stevens

Parents:

Mr. Âťand Mrs. J. L. Gilbert

Teacher:

Mr. Willie Baker

Student:

John H. Brandt

Parents:

Dr. and Mrs. John H. Brandt

Teacher:

Ms. Carla Robey

Student:

Teed Bishop

Parents:

Mr. Jim Bishop

Teacher:

Mr. Larry Hicks

Student:

Jeff Elkins

Parents:

Dr. and Mrs. Ronald C. Elkins

Teacher:

Mr. Larry Hicks

Cenco Award - Mini-Vac Computer Pickett Slide Rule Air Force Award in Mathematics

American Veterinary Medicine Award National Park Service Award

Pontotoc County Soil Conversation Award

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D i

Recognition - State Science Fair Awards - 1976 - cont'd

Northeast Science Center - cont'd

Student:

Susan Stinson

Parents:

Mr. and Mrs. Percy Stinson

Teacher:

Mr. Larry Hicks

Student:

Brad Martin

Parents:

Dr. and Mrs. Harry Martin

Teacher:

Mr. Larry Hicks

Oklahoma Pollution Control Board Award 3rd Place Environmental Science

Elected member of Oklahoma Junior Academy of Science Selected as alternate to present paper at AAAS in Denver

Northwest Classen High School - Northeast Science Center

Student:

Robert Noel Walker

Parents:

Mr. Charles N. Walker

Teacher:

Ms. Carla Robey

1st Place Biological Sciences

Elected Member of Oklahoma Junior Academy of Science Paper (published in transition)

Star-Spencer High School Student:

Edward W. Gordon

Parents:

Mr. and Mrs. Edward R. Gordon

Teacher:

Ms. Mary Bacher

0. G. & E. Award

Harding Middle School

Student:

David J. Welker

Parents:

Rev. and Mrs. David Welker

Teacher:

Ms. Cheryl Takawana

Speech and Hearing Association Award

Recognition - Biology Teacher of the Year Mr. Larry Hicks'- Northeast Science Center Named Biology Teacher of the Year from Oklahoma hy the National Association of Biology Teachers.

Recognition - State Bicentennial Contest Award Harding Middle School

Student:

Barbara Dycus

Parents:

Mr. and Mrs. Edward B. Dycus

Teacher:

Ms. Dorothy Townsend

2nd Place - Bicentennial Contest "America - Yesterday, Today and Tomorrow"

Recognition - State Swimming Meet Awards John Marshall High School

Student:

Fritz Lehman

Parent:

Mr. Bob Lehman

Coach:

Foster Harrington

1st Place - 200 yard Individual Medley 1st Place - Back Stroke (set new state record in this event)

215

MINUTES OF MEETING OF MA.Y 3, 1976 - CONT'D Recognition - State Swimming Meet Awards - cont'd

John Marshall High School cont'd Team - Medley Relay Student:

Fritz Lehman

Parent:

Mr. Bob Lehman

Student:

Chris Robbins

Parents:

Mr. and Mrs. Jack W. Robbins

Student:

Jim Sherburne

Parents:

Mr. and Mrs. Jim Sherburne

Student:

Kim Ford

Parents:

Mr. and Mrs. Jim Ford

Coach:

Foster Harrington

2nd Place

Dr. Smith remarked as follows: (1) Response to Questions Regarding Affirmative Action Plan - A written response to the concerns or criticisms lodged regarding the Affirmative Action Plan that were presented hy the Educators for Affirmative Action Coalition at the April 19 meeting of the Board has Been prepared and presented to members of the Board and also a copy provided to the representatives of the organization. I might indicate that after conferring with the person presenting the criticisms, it was agreed that following the presentation of the written response and after they had had an opportunity to review and study it, then we would set a meeting date to discuss in further details the matters that were raised by the group. (2) Outline of Proposal for Gifted and Talented Pupils - We have submitted the outline of a proposal for pilot programs designed to more adequately meet the unique needs of some of the youngsters in our school system, namely the gifted and talented pupils. A committee of principals, teachers, and curriculum personnel has been studying the feasibility of the program for meeting the needs for these young people, particularly in the third and fourth year of our schools. Based on the committee's study at this point, we are proposing the consideration of the establishing of a committee to pursue this further with the idea of possibly implementing this type of a pilot program for the 1976-77 school year. I might mention that the program would have the following basic purposes: To provide increased opportunities for enrichment activities; to provide for individual student interests and/or differences; and to allow for extended personal and social development. Objectives for the program based upon these three purposes are to provide an opportunity for more extensive development of the academic growth; advanced development of work and study habits; more productivity due to improved learning climate; increased motivation; better personal and emotional adjustment; fuller social development; increased opportunity for individual rate of growth and expansion of interests; and development of aesthetic valuesâ€˘ The program should be designed around these purposes and objectives, and as proposed by the committee would be housed in existing elementary schools where space is available. Students selected under their proposal would be enrolled at the designated school sites for their basic instruction, with the additional components of math, science, foreign language, and the fine arts added. I would indicate that these are preliminary, and as we are indicating, this is the concept, and we would propose that the committee further develop and refine this. Some of the criteria that we would propose setting up would be that the enrollment will reflect the ethnic composition of the school district's student population. The enrollment will reflect boy/girl composition of the school district's student population, and enrollment of students in this program would not cause a school unit to fall within the size criteria for closing. The tentative proposal is for three centers to be established; one in the north portion of the district, taking care of approximately 15O of the students in the north area; a center in the area of south Oklahoma City for the same number; and a center possibly in the Star-Spencer area to house from 75 lo 100 of the students. At this time I would be proposing that the Board consider the concept, with committees to be established composed of parents, teachers, principals, Curriculum Department personnel and other Central Office staff, to further develop and implement the procedures for identifying potential students; to develop operational procedures of the program; to identify criteria and a procedure for the selection of teachers; to determine criteria for the selection of sites; develop the curriculum for the program; develop district guidelines for the early identification of pupils; and to monitor and evaluate the program. Mrs. Potts - Do Board Members have some questions that they would like to ask about this? We have had this report just a few days, so maybe some Board Members haven't had a chance to absorb it really.

Information to the Board

216

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D

Information to the Board cont'd

Mr. Brown - I have some concerns and I voiced them in the pre-meeting. I don't want to raise all of my concerns except to say that I hope that this is merely a preliminary consideration of some possible future event that may or may not come into consideration. I hope that it is not a baby full-grown out of the mind of some deity, because I am not at all sure that this is the direction that I feel like at present that I can vote for. I hope that we can examine some of the underlying philosophical considerations of whether or not we want to begin such a system; what are the implications for the future, and what are the problems that these implications present for us. I shared that in the beginning and I would like to. enter into some of that dialogue before I hear other kinds of criteria developed. Mrs. Potts - I had some questions regarding some of the data.

One was the transporta-

tion cost, and I was wondering if such a program were developed, whether it would be possible for these students to have transportation wherever they would normally have to their home school, and to be picked up from their home school and taken to these centers and then perhaps returned early enough that they would be able to catch any transportation from their home school again home, thinking that that way we might not get into buses delivering each of the students involved to their homes individually. That might be a cost-cutting way of handling it.

Dr. Smith - As was indicated in the report, the amount that is specified there really is a maximum projected figure and would not take into consideration the numbers that might furnish their own transportation, might be in a car poll or have some other arrangement rather than electing to ride the bus. Also indicated, the details of that as to where the pickup points would be, in some cases it might be as convenient to drop them near their home as it would be to return them to their home school. I think until you have identified the areas from which they are coming, it would be difficult to determine which approach would be best. But those are the kinds of things for which I think the further study is certainly needed. Mrs. Potts - I also had a question about whether there is potential of up to $80,000.00 in monies through the special allocation made by the State Legislature for programs for the gifted and talented. Is this a definite possibility for our school system? Dr. Smith - It is my understanding that present legislation includes about $300,000.00 for the program for the gifted and talented persons. It is my understanding also, and we are doing some work in this area, that approximately $80,000.00 of that is set aside by the State Department to administer the program. It is also my understanding at this point that about 40$ of the remaining funds are designed for use in the urban areas, with 60$ going to the rural areas. Certainly until this comes out in its final form though, I think that we really don't know what it might provide. As we indicated, there would be some reimbursement from the State, I think, if the programs are approved, but at this point we could not project how many of them would be, and we really don't know what the final figure would be as far as the monies dispersed to the individual school districts for the programs.

Mrs. Potts - When do we expect that information to be available?

Dr. Smith - That would not be available until the legislators decide to finalize their program and go home. It will be an appropriation item of the legislature. Mrs. Potts - Are' there any other questions ? Mr. Donwerth - I don't oppose the separate education or the divided education for the gifted and talented child at all. I support it and I feel that it definitely is needed in the system. I just can't quite understand how we are going to be able to divide this through a lottery life we did in the innovative high school. Are we going to bypass some of the gifted and talented children because we don't have enough girl students available that are gifted and talented; that we are going to eliminate some of the gifted and talented boy students, or eliminate some of the black students because we don't have enough gifted and talented white students? I don't really understand how that can work when we are really trying to provide something special for the gifted and talented child.

Dr. Smith - This would be proposed as a pilot study and certainly not intended to take care of the needs of all of the youngsters in the third and fourth grades that are gifted and-talented. Then we would, certainly based on the results of the pilot program, determine what the future would be as far as expanding or continuing the program. Mr. Donwerth - Then it would be conducted on a lottery?

Drâ– Smith in order to school that tive School

We would need to establish some kind of a system, as we perceive it now, certainly work within the framework of our plans that we would not have a would be out of proportion with its ratio, similar to the Central Innovakind of program.

Mrs. Potts - So you are sort of giving all students a proportionate opportunity, really.

| | | |

217

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D Mr. Donwerth - I really can't understand, where all of the doubt or all of the confusion where the need for a school of this nature is, because an overwhelming majority of this Board supported the concept of an innovative high school. And yet it seems to be a lot of question as to whether we need a type of school for the gifted and talented child. I feel that this is one area where we really need to be involved. Mrsâ– Potts - I have a feeling that if we gave the public an opportunity to speak to that, that there would be quite a bit of support for our providing a special program in this area.

Dr. Start - Let's not confuse the innovative high school with a program that is being proposed now. The difference between those two programs is the difference between salt and pepper. So the Central Innovative High School issue shouldn't be brought up in this context. I felt that what you were saying, Dr. Smith, was that the objectives of the program should be the objectives that we have for every student in our school system, and of course we recognize the genetic differences and capabilities to learn within a wide spectrum of each age and at each grade. I would support this program only from the standpoint of providing opportunities to our students of meeting the needs of the gifted as well as the average, and all students. I wouldn't like to see us proceed in any type of tracking system begun at an early age with students being identified at an early age, and then tracked in our system based on their educational perimenters all the way through high school. I think we have seen demonstrated here tonight that our system does provide the opportunity for the gifted student to excel. And lastly, I certainly don't want to compete with our so-called private school system. I don't think we need to compete with our private school system; we already are better than they are, and I don't want to see this system at all set up in an attempt to draw students out of the private school system back into public education. Mrs. Potts - I am interested in this also from the point of view of an idea that we discussed; I believe it was last year when a Ms. Cherry from one of our high schools came in and presented an idea about providing the opportunity so that if a student finds out ahead of time, that they could be assured that they would get certain courses that were high-level academic courses, so that they would be able to qualify for following this with particular courses in colleges. I really am interested in our staff, maybe even this committee, taking a look at whether there is anything we can do for students to be able to___ , the ones that are quite certain of what they are interested in, to sign up for a particular kind of course of study and be given an assurance, perhaps not in their own school, but an assurance that certain courses will be available for them throughout high school. I have talked with a lot of students who have had conflicts with courses and were not able to make the kinds of plans so that they could get all of the courses that they really felt they needed. I just wonder if there is more that we can do in that area?

Dr. Smith - Am I hearing you say that it is primarily a scheduling problem or they cannot get their courses at their___ ? Mrs. Potts - I think it often is, and then of course maybe is not, because there might not be enough students in one particular school wanting the course, so consequently it may be that it is not offered anywhere, and there might be possibilities of grouping certain courses in certain schools to provide this opportunity for the students that want it.

Dr. Smith - We do have provisions on our special transfers; if a program of study is not offered at their home school, they can transfer to one that does offer it. If it is offered in another school, certainly they could pursue it in that manner.

Mrs. Potts - But isn't it true that a principal really decides what courses are going to be offered in the school?

Dr. Smith - That is based on the preenrollment data on the students requesting the courses, and it is set up there then by the students requests, and if there are enough students to request a course to justify offering it and a teacher is available or can be secured, the program is offered. We have about 200 courses available to our high school students, either through their home school or through the center. Mrs. Potts - I guess I am kind of talking about a preplanning of the academic courses for those students that___ . Dr. Smith - The program at the time they enter high school; is that what you are talking about? Mrs. Potts - For the specific ones that have certain areas that they are convinced that they are interested in going into, and I think there are some of those students.

Mr. Brown - I have some concern that we be able to provide a specialized support for all kinds of students up to a point, but I think that a school system only has so many resources; it only has so many options available to it; you can only cut the pie up so many ways. I don't want us as a system to get to the place that we are so concerned about the specialized students who are highly___, even minorities in terms

Information to the Board cont'd

218 MINUTES OF MEETING OF MAY 3, 1976 - CONT'D

Information to the Board. cont'd

Mr. Brown cont'd of their special needs, to the point where we forget that we still have a general educational level of concern for the vast majority of students, and that is our primary concern. We have the need to be concerned about special needs, but we also have to, as I see it, make sure that quality education for all isn't lost in order that we take care of the concerns for a few. We have to be innovative and creative in ; a number of different ways. As I listened to these suggestions about this new plan, i I feel that is true, but I think we can become so specialized that the general student out here who is not particularly bright, just an average student, who doesn't qualify either for the special educational reinforcement at one place or the bright area at the other, he is just kind of left out. He is just kind of stuffed in the center and | left to make it. I realize that none of that happens in our school system. I realize j that we just don't have that going on, but I want to guard against that. *

Mrs. Williams - I think perhaps there is merit here, and merit on both sides. I have a number of concerns; I have shared some of them with our Superintendent and my colleagues. One of the things I am definitely concerned about is the methodology of identification of the, quote, "gifted," unquote, child. Upon what tests are these based, and such tests upon whom and where were they normed? Was it just a certain group upon which they were normed? Of course I have always told myself that we do try to meet the needs of the accelerated child in the system, but we need to do a lot of looking, and I think we can get the answers through our staff. You may recall that I mentioned the great discussion on the IQ tests, and this all reverts to that. I will bring it up later. For Consideration at May 17, 1976 Meeting of the Board

Mr. English - Madam Chairman, I would move approval of the Superintendent's recommendation for creation of the committee to study this further; however, I would like for us to wait a week to vote on that. And also during this interim,I would appreciate some more input from staff on the pros and the cons, and the differences in the educational philosophies that are involved here that Dene referred to. I realize that is probably asking for something difficult from the staff to come back and say here are the things that we see as possible pitfalls, or here are the things that might be used as reasons against the programs of this nature, but I think for us to make a fair decision on this, that we do need this kind of information.

Mr. Brown - For instance, I would like input from the Elementary Principals Association, because I have some concern about what happens when you take the very best students out of a school, whatever their needs are, and with them you take some of the very best parents out of the supporting structures. I am interested in what elementary principals think about that and whether they are willing to see some of their better pupils go in some other direction, or whether they feel they are not able to do the job. Perhaps they do. I would like to hear what they have to say. Mrs. Potts - We need a second to Mr. English's motion. Mrs. Hill - I will second that, but I question do we want to vote on this is one week? Can we get this kind of input that we are asking?

Mrs. Potts - Would it be too late for us to put this off two weeks? May 17 â€˘

That would be

Mr. English - It doesn't matter to me. What I would like is for us to be knowledgeable about this, though,about the pros and the cons before we take an action on it. Mrs. Hill - I was concerned; do we not have teachers in the system who would be qualified? It was stated here that we would have to employ additional teachers. Dr. Smith - I think that is misuse of the - word probably; I think it would be increase our total staff over the allocated amount already, because we would have people, I am sure, that would be reassigned. It is not going out and seeking someone to bring into the system. In order for us to have time to prepare and for you to have time to study and/or react to it, a week's time may be speeding it up just a little too fast. Certainly two weeks would probably give us more time to prepare it and then for you to have time to study and react to it.

Mr. English - I would think that the teacher organizations probably might want to have some input too. Dr. Start - I think many of the points that we have made here are really things that we would like to have some answers to, and I would just like to also address the point of if we have generally excellent qualified teachers, can't these teachers handle in the regular classroom the highly gifted child? There is a little difference between educating the retarded child and the child that is gifted. Let's not equate the two. I would like to have the issue addressed to that if we have the very best teachers in our system that we can employ, can't we expect these teachers to handle and motivate and cause to excel the gifted child without making a special program for him?

Mr. Brown - I suppose my heart just does not bleed for the gifted child, because gifted children have a way of making it. So I don't want to equate the gifted child with the

219

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D Mr. Brown cont'd

child down on the other end who needs all of the help he can get just to make it. I don't want to balance off and say we have got 5$ on this end, so let's become overly concerned about the 5$ over here on this end. I do not think, as Dr. Start points out, that the two equate at all. They may work out on a bell curve, but it does not work out in reality, if I am going to allocate resources in my mind. Now I can be changed, but at present I am not changed.

For Consideration at May 17, 1976 Meeting of the Board - cont'd

Mrs. Potts - Why don't we agree to set this on the agenda for the 17th of May then and receive, if we can, input from the groups that were mentioned by Board Members regarding what they saw as the problems and the potentials . Dr. Smith continued. (3) Recommendation to Increase Enrollment at Central Innovative High School - I had indicated in the written correspondence to members of the Board, that based on the preliminary assessment or evaluation of the staff and appropriate directors and Central Office people, we are recommending that the maximum number of students to be handled in the program at Central be increased from the 220 to 320 for the 1976-77 school year.

Information to the Board cont'd

Mrs. Potts - Do we need to take any action on this recommendation? Dr. Smith - I believe you established in your criteria or guidelines that 220 would be the maximum, and we would really like to increase it to the 320 for 1976-77*

Mr. English - I move that we approve the Superintendent's recommendation (to increase the enrollment at Central Innovative High School from 220 to 320 for 1976-77)* Mr. Brown - Second.

Mrs. Potts - Motion made by Mr. English and seconded by Mr. Brown that we approve the recommendation to expand the innovative high school from 220 to 320 this next year. Any discussion on that? Madam Clerk, call the roll.

R. #116 Approval of Recommendation to Increase Enrollment at Central Innovative High School

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. EngLish voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

PERSONNEL REPORT A motion was made by Mr. Brown and seconded by Mir. Donwerth that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved. (Personnel listings - pages 225-236.) Mr. English inquired: The code that isâ€œ~used in the Personnel Report is somewhat helpful, although when it gets down to personal reasons, I am not sure what___ . If we could find out a little bit more about why people leave the system under that item of personal reasons___ ; I really would sort of like to see us do a little study on why people leave the school system. I know we are not overwhelmed by numbers of people leaving in the past year, but I know I was out at John Marshall the other day talking with some of the students and they expressed a real concern that what they evaluated to be some of their top teachers are leaving. I think it might be beneficial to the Board to know these reasons a little bit more in depth, and if we could contact some of the teachers and do a bit more of a survey to find out really what it is; why is it? Because I have talked with some of the teachers there at John Marshall and gotten some feedback on what they see as the reasons. I am not trying to single out John Marshall, it just happened that I was out there and talked with some of their teachers that day. But systemwide if we could find out a little bit more about why people leave the school system, it might make a difference later on in what we do.

Dr. Smith - Sometimes they won't give us anything other than personal reasons, and that is it. We have had follow-ups in the past on the reasons, and certainly we can provide additional information in this area.

Mr. Brown - I would assume that would be a good___ .

Dr. Start - Let's be careful now; let's not be putting personal reasons in the agenda; that is not what you had in mind, was it; to publish it? Mr. English - No.

Dr. Smith - Find out what the real reason is maybe that they are leaving. Mrs. Potts - One thing that was talked about, I am not sure that this was at the time

R* #117 Personnel Approved

220 MINUTES OF MEETING OF MAY 3, 1976 - CONT'D J

R. #117 Personnel Approved - cont'd

Mrs. Potts cont'd

that we were in the midst of the early stages of the management study, hut there was talk about exit interviews,, and the possibility then of it being in writing and going to the next to the person's superior, which sometimes I think when people leave they might say things that they would not say earlier. I think one teacher perhaps saying a certain thing might not have any meaning, but if you find in exit interviews of several teachers in one particular school saying the same thing, this provides a way of pointing up an area that we might be able to help with. Mrs. Hill - Are we referring here only to teachers, because in this Personnel Report there are a lot of others?

Mr. Brown - We have a motion before us. I don't see any reason why the Superintendent couldn't follow up on Paul's suggestion; I think it is a good one. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

PAYROLLS, ENCUMBRANCES AND PURCHASING I. #118 approval of ’ayrolls and Incumbrances

It was moved by Mr. Donwerth and seconded by Dr. Start that the recommendations #1 and #2 (ratification of April payrolls and authorization of May payrolls) be approved and payment of encumbrances as listed for April 13-26, 197^. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

i. #119 pproval of hrchasing Items i-1 thru B-15

A motion was made by Mr. English and seconded by Mr. Brown to approve Purchasing Items B-l through B-15 as follows: Purchasing 1.

Purchase of Cafeteria Equipment Purchase of cafeteria equipment (refrigerators and frozen food cabinets) for Central Food Service Department from Jones Restaurant Equipment Company which submitted the low quotation on specifications in the amount of $26,749-00 to be charged to Central Food Service.

Purchase of Heating and Pump Supplies Purchase of heating and pump supplies (pump impellers, motor bracket assemblies, pumps, gaskets, etc.) for warehouse stock from the companies which submitted the low quotations on specifications:

O'Connor-Oklahoma Co., Inc. (Okla. City) M & V Supply Company, Inc. O'Connor-Oklahoma Co., Inc. (Tulsa) •Jimcb, Inc. Total

1,515-00 253-50 275-7^ _____ 993-05

3,037-31

These purchases are to be charged to Account BL 5&2O.05-

3•

Purchase of Health Supplies

Purchase of health supplies (alcohol, thermometers, gauze, gloves, cotton balls, etc.)for the Health Department and Estes Vocational-Technical Center from the companies which submitted the low quotations on specifications:

Dyna-Med, Inc. Oklahoma Physicial Supply Alert Services, Inc. Melton Company, Inc. Park, Davis and Company

23-81 188.63 29-5& 544.56 ______ 7&-3O Total

862.86

These purchases are to be charged to the following Accounts: G 420.01 G 240.04 Total

388.78 474.08

862.86

221

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D.......

Purchase of Vocational and Industrial Arts Supplies

Purchase of vocational and industrial arts supplies (drill bits, buffing wheels, carving drills, plexiglas, chain, connectors) for Moon and Hoover Middle Schools from the companies which submitted the low quotations on specifications: Delvies Plastics, Inc. Industrial Arts Supply Company McKilligan Industrial Supply Regal Plastic Supply Company Cope Plastics, Inc.

Total

465.70 748.58 31.08 5.63 317.06

1,568.05

These purchases are to be charged to the following Accounts

G 240.01 BL 6030.03 * 240.01 - CEP 3 Total

52.92 517.45 997-68

1,568.05

*These purchases have been approved on our Career Education Program. 5-

Purchase of Brick Masonry Supplies Purchase of brick masonry supplies (chisels, drills, hammers, levels, trowels, buckets, etc.) for the masonry class at Estes Vocational-Technical Center from The Dolese Company which submitted the low quotation on specifications in the amount of $753-57 to be charged to Account G 240.04.

Purchase of Plumbing Supplies Purchase of plumbing supplies (vise, couplings, repair kits, primer, etc.) for the Maintenance Department from the following companies which submitted the low quotations on specifications:

Mideke Supply Company Federal Corporation Norman Plumbing Supply Co. F. E. Georgia Supply Company Total

3,101.97 87O.OO 98.15 596.16

4,666.28

These purchases are to be charged to Account BL 5620.05-

Purchase of Maintenance Supplies Purchase of maintenance supplies (bits, blades, floor tile cutter, roof scrapers, trowels, etc.) for the Maintenance Department from the companies which submitted the low quotations:

Gates 'Hardware & Supply Company Mideke Supply Company Cook Paint & Varnish Company

154.80 751-60 ______ 86.47

Total

992.87

These purchases are to be charged to Account BL 562O.O5.

Purchase of Shade Material and Supplies Purchase of shade material and supplies (shade cloth, staples, shade pulleys, and shade pulls) for the Maintenance Department from the companies which submitted the low quotations on specifications:

$ 4,248.00 _____ 352-50

Venetian Blind Service Draper Shade & Screen Co. Total

4,600.50 .

These purchases are to be charged to Account BL 5620.05-

Purchase of Lumber Purchase of lumber (fir, pine, celotex board, and sheetrock) for use by the Maintenance Department and Industrial arts programs from the companies which submitted the low quotations on specifications:

R. #120 Approval of Purchasing Items B-l thru B-15 cont'd

222

MINUTES OF MEETING OF MAY 3, 1976 - CONT'D

R. #119 Approval of Purchasing Items B-l thru B-15 cont' d

Purchase of Lumber cont'd.

H. E. Leonhardt Lumber Company Wickes Lumber Western Mill & Lumber Company Total

598.00 316.00 9,480.38

$ 10,394.38

These purchases are to be charged, to the following Accounts:

BL 5620.05 G 240.01

Total

10.

9,723.78 67O.6O

$ 10,394.38

Purchase of Welding Supplies and. Equipment Purchase of welding supplies and equipment for Vocational Education and Industrial Arts from the companies which submitted the low quotations: Welders Supply Company Stephens Industrial Supply A Welders Supply Company Mideke Supply Company Presto Welding Supplies, Inc. Minton Machinery Company Big 3 Industries Brodhead-Garrett Company Total

40.15 1.86 275-64 424.69 138.10 117.34 297.75 20.40

1,315.93

These purchases are to be charged to the following Accounts:

G 211-0.01 BL 6030.03 Total

11.

1,315-93

Purchase of Flooring Material Purchase of flooring material (stair treads, floorstone, adhesive, cove base, etc.) for use by the Maintenance Department for all schools from the companies which submitted the low quotations on specifications:

H. E. Leonhardt Lumber Company Cook Paint & Varnish Company Delta Flooring Total

These purchases are to.be charged to Account BL 5620.05.

12.

Purchase of Repair Parts for Trane Unit Ventilators Purchase of repair parts for Trane unit ventilators at Hayes Elementary School from the Trane Company (authorized distributor for this brand of parts). This purchase in the amount of $874.20 is to be charged to Account BL 5620.05.

13.

Purchase of Hardware Supplies Purchase of hardware supplies (anchors, bolts, clamps, hinges, hooks, nuts, screws, washers, etc.) for warehouse stock from the companies which submitted the low quotations on specifications: J & E Supply Company Jefferson Screw Corporation Gates Hardware & Supply Co. Whitton Supply Company Hart Industrial Supply Company Mideke Supply Company H. E. Leonhardt Lumber Company ABS Enterprises, Inc.

Total

501.10 529.04 318.60 1,161.40 617.39 1,050.00 1,648.14 3,411.84

9,237.51

These purchases are to be charged to Account BL 5^20.05.

223

MINUTES OF MEETING OF MAY 3, ^91^ ~ CONT'D

14.

Purchase of Teaching Aids Purchase of teaching aids (Microfiche readers, tapes, films, student test sheets, etc.) for use by the Media Services, ESAA Reading Projects, World of Construction program, and Learning Center Projects from the companies listed (quotations and materials available only from the designated distributors and/or publishers):

Bell & Howell, Micro Photo Division Thompson Book & Supply Learning Corporation of America Educational Progress Division Childcraft Education Corporation Constructive Playthings Developmental Learning Materials The Psychological Corporation McKnight Publishing Company McGraw-Hill Films International Film Bureau Oxford Films, Inc. AEVAC, Inc. Southwestern Publishing Company, Inc. Total

3,163.00 72-91 3,235-00 14,568.00 1,581.25 276.23 2,626.40 998.25 509-15 5,922.80 1,185.00 525.OO 533-00 735-00

35,930.99

R. #119 Approval of Purchasing Items B-l thru B-15 cont'd

These purchases are to be charged to the following Accounts:

G 230.01 G 240.01 BL 6030.03 * G 240.02, NDEA-3 ** 240.01, ESAA-2 *** 240.01, Title I-11 Total

3,499.00 509.15 399-00 10,867.80 16,155.04 4,501.00

35,930.99

*These purchases have been approved on our National Defense Education Act Application. **These purchases have been approved on our Emergency School Assistance Aid Act. ***These purchases have been approved on our Elementary and Secondary Education Act Application.

15-

Purchase of Band Uniforms Purchase of band uniforms for Roosevelt Middle School (60 each) and Star-Spencer High School (20 each) from the companies listed which submitted the low quotations:

Fruhauf Uniforms, Inc. Sol Frank Uniforms, Inc. Total

6,090.25 3,407.80

9,498.05

These purchases are to be charged to Account G 240.01.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. The Central Food Service Department Financial Statement as of March 31, 1976 was submitted as information to the Board.

Central Food Service Statement

UNFINISHED BUSINESS

None. NEW BUSINESS

Mr. Brown - I would like to propose a resolution, if that is necessary, or perhaps a Statement direction to the Attorney. I would like to read a response in this regard because I Mr. Brown feel like from my point of view, I have something that needs to be said. The recent report by the Biracial Committee, particularly in relation to comments made by the Chairman of the Biracial Committee as reported in the news services regarding what is apparently serious criticism of the principals of our system, leads me to request a clarification of the role of the Biracial Committee in relation to the Oklahoma City Public School System. As I perceive, perhaps mistakenly, the role of the Biracial Committee, I understand that its responsibility is to monitor the progress of our system toward becoming a unitary system. It appears to me, however, that comments made by the committee Chairman border on interference in the internal affairs of the school system. While I can understand the interest of the Biracial Committee in the development of an Affirmative Action Program and in a Human Relations Policy, it is not clear

224

MINUTES OF MEETING OF MAY 3; 1976 â€œ CONT'D

Statement Mr. Brown - cont'd

Mrâ– Brown contrd

to me what those policies have to do with the establishment of a unitary system except as they apply to black participation. Comments made publicly by the Chairman of the Biracial Committee, impugning the judgment if not the integrity of our principals and casting dispersions on the implementation of two major policies which are at an early stage of development, create problems in our system, and I believe these charges are unsubstantiated by any adequate supporting data. I request that our Attorney approach Judge Bohanon for clarification concerning the role of the Biracial Committee. In my opinion, however well-intentioned the Biracial Committee is, unwarranted public criticism of our educational leadership can only impede the kind of progress we as a Board are trying to make, not only toward a unitary system but toward quality education for all of the children of our district. Mrs. Potts - What do you want to do with this; do you want to leave it as a___ ?

R. #120 Inquiry and. Statement to be Sent to Judge Bohanon

Dr. Start - I move that we send the entire statement through our Attorney to the Judge. Mr. Donwerth - I will second that.

Mrs. Potts - Motion made by Dr. Start and seconded by Mr. Donwerth that the statement to us by Mr. Brown be sent to Judge Bohanon requesting clarification on the role of the Biracial Committee.

Dr. Start - With copies to the Biracial Committee also. Mrs. Potts - Is there discussion on this?

Madam Clerk, call the roll.

WRITTEN COMMUNICATIONS Mr. English - I don't know if all of you received the letter about the Human Relations Day. I would read it to you because it is from the Northeast High School Human Relations Club and they explained that "on May 7 the Human Relations Class and Club of Northeast High School and U. S. Grant High School are sponsoring the third annual Human Relations Day. It will be for the metropolitan area high schools at Stars and Stripes Park from 8 a.m. to 4 p.m. We cordially extend an invitation to you and members of the Board of Education to attend any part of or all of the exercises. We would be honored to have you in attendance."

HEARINGS Ms. Mary Lu Atkinson, patron and member of the Oklahoma Gifted and Talent Parents Organization, spoke regarding the potential program for the gifted and talented pupils.

ADJOURNMENT

L #121 adjournment

A motion to adjourn was made by Mr. Donwerth and seconded by Dr. Start. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the meeting is on file in the Clerk's office.)

President

Clerk

Approved the 10th day of May, 197&

i i

225

MEETING OF MAY 3, 1976 - CONT D

Personnel

TERMINATIONS Major Classes of Terminations:

Voluntary Resignation

a. b. c. d. e.

Changing employment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

Mandatory Retirement

Notice of Dismissal

Discontinuance of Employment

a. b. c. d. e. f.

Termination from leave? of dasence Elimination of positiok Expiration of employment period

Unqualified for position Deceased Abandoned position

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Bacher, Mary A. Banman, Ilene

Bentley, Vicky

Bethell, Mary Bobo, Elva

Buck, Edith Carver, Cornelius Coe, Leslie

Cole, Grace F.

Crews, Marjorie Dusbabek, George Eads, Cleo

Eads, Dalton

Eaker, Charlotte

Star-Spencer Biology

5-28-76

Marshall English

5-28-76

Grant Home Ec.

1-12-76

Carver Center Social Studies

5-28-76

Capitol Hill Sr. English

5-28-76

Roosevelt English

5-28-76

Capitol Hill Sr. Driver Ed.

5-28-76

Marshall Social Studies

5-28-76

Taft Reading

5-28-76

Hayes Intermediate

5-28-76

Estes Voc-Tech Small Engines

5-28-76

Horace Mann Primary

5-28-76

Quail Creek Principal

6-11-76

Northwest English/Journalism

9-27-76

226

MEETING OF MAY 3, 1976 - CONT'D

Personnel________

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Terminations Ellis, Irma

Enyart, Jonne Fatheree, Cathy

Finley, Milta Fisher, Pamela

Frazier, Lellahoma Friedemann, Susan Fuller, John

Culbertson Intermediate

$-28-76

Classen Hearing Impaired

5-28-76

Eisenhower Learning Disabilities

5-28-76

Roosevelt Math

11-114-76

King Intermediate

5-28-76

Capitol Hill Sr. Home Ec.

5-28-76

Grant Vocational/Ed.

5-28-76

Grant Band Director

5-28-76

Northeast English/History

5-28-76

Classen Ind. Arts

5-28-76

Jackson Learning Center

5-28-76

Rockwood Learning Disabilities

Stonegate Primary

5-28-76

Ridgevlew | Elementary

5-28-76

Gamble, Josette

Giles, Janes Green, Karen

Hampton, Charlotte

Harbert, Anna Harmon, Virginia

EFFECTIVE DATE

ASSIGNMENT

NAME

5-28-76

PROFESSIONAL EDUCATIONAL Terminations lc

Capitol Hill Sr. Business

Marshall Math

Grant English

5-28-76

Northwest Cosmetology

5-28-76

Belle Isle Primary

5-28-76

Marshall Debate/Speech

5-28-76

Northwest Teacher/Coach

5-28-76

Webster Music/Reading

5-28-76

Lee Special Education

5-28-76

Harding Math

5-28-76

Burbank Primary

5-28-76

Garfield Intermediate

5-28-76

Southeast Principal

5-28-76

Classen Hearing Impaired

5-28-76

larry, Maxine lladik, Peggy

lollowell, Lucy tuffman, Evelyn

usky, Ellen hie, Paula rwin, Rex

ickson, Helen unes, Iva

ihnson, Janice >nes, Lahoma

Ulman, Marion Lng. Dee Lng, Beverly

5-28-76

_______________1

227

MEETING OF MAY 3, 1976 - CONT'D

Personnel

-----------

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Terminations Hackle, Marie Hainers, Barbara

McConnell, Jenlce McCormick, Clara

Menzies, Dona K.

Hiller, Bruce Neal, Doradean

Newman, Mildred Norton, Ruth Noyes, Jean

O'Malley, Deborah Pardo, Elia i 1

Parker, Susan Price, Vercie

Sunset Primary

5-28-76

Star-Spencer Special Education

5-28-76

Coolidge Kindergarten

5-28-76

Van Buren Primary

5-28-76

Northwest Math

5-28-76

Hoover Principal

6-30-76

Roosevelt Commerce

5-28-76

Capitol Hill Middle Math

5-28-76

Capitol Hill Sr. Special Education

5-28-76

Harding Social Studies

5-28-76

Star-Spencer ESAA Reading Lab.

5-28-76

Shidler Bilingual

5-28-76

Jefferson Special Education

5-28-76

Roosevelt Math

5-28-76

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Terminations

Quisenberry, Frances Rains, Linda

Reagan, Mattie

Renfro. Jackie Richards, Emma

Roberts, Kathy Robertson, Thelma

Ross, George Shelden, Ethel

Smith, Floye

Spencer, Marra

Stewart, Bess

Sutton, Patricia Swihart, Mary

Eugene Field Primary

5-28-76

Dewey Intermediate

5-28-76

Garfield Primary

5-28-76

Lee/Riverside Kindergarten

Sequoyah Intermediate

5-28-76

Creston H/Longfellow Kindergarten

5-28-76

Linwood Intermediate

5-28-76

Grant Ind. Arts

5-28-76

Marshall Math

5-28-76

Rogers Language Arts

5-28-76

Star-Spencer Phys. Ed.

5-28-76

Rockwood Kindergarten

5-28-76

Marshall Earth Science

5-28-76

Wheeler Primary

5-28-76

1 i

5-28-76 i i 1

228

MEETING OF MAY 3, 1976 - CONT'D

Personnel______ _

____

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Employments

Terminations Teets, Georgia Washington, Evelyn White, Linda

Williams, Douglas Wingfield, Annette

Woods, Mary

Roosevelt English

5-28-76

Shidler Primary

5-28-76

Capitol Hill Middle Math

3-30-76

Culbertson Intermediate

5-28-76

Shidler Primary

5-28-76

Hawthorne Kindergarten

5-28-76

Annual

$8255.

B.S. OSU

3-30-76

Capitol Hill Middle Math

Davis, Linda

8690.

B.S. CSU

3-15-76

Cleveland Primary

Woody, Dale

Gauntt, Cynthia

8535.

M. Ed. OU

lt-01-76

Central Innovative Speech/Drama

Russell, Theodore

Hall, Robert

8255.

B.S. CSU

3-29-76

Personnel Roving Substitute

Carr, Roselan

McGuire, Katie

h331t

B.S. OU

3-16-76

Buchanan T. Special Ed.

Kinder, Sue

Breckenridge, Arthurine

Corum, Mary A.

. â€”.... NAME

. ...... .....IL...... ....... ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Employments

Annual

Additional Position

Jordan, Susan

$8668.

B.S. OSU

3-29-76

Dunbar Center Special Education

Leaves of Absence

Parental Leave Hurst, Pamela

Harrison Primary

5-28-76

Keller, Julie

Rogers Communications

5-28-76

Maddon, Paula J.

Madison Reading

5-28-76

Muehleisen, Susan

Quail Creek Primary

5-28-76

Pardue, Suzanne

Shields Heights Primary

5-28-76

Robinson, Keiko

Edgemere Primary

h-09-76

Stanfield, Martha

Harrison Primary

5-28-76

Marshall Math

5-28-76

Professional Leaves

Botkin, Sam

1 I i

----------------------------------- j

229 MEETING OF MAY 3, 1976 - CONT'D

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

1 Professional Leaves

Doughty, Nancy

Douglass Home Ec.

5-28-76

Doyle, Barbara

Southeast Science

5-28-76

Henry, E. Ruth

Taft Language Arts

5-28-76

Pape, Jeaniece

Northwest Physical Education

5-28-76

Robertson, Vicki

Northwest Math

5-28-76

Russell, Susan

Garden Oaks Learning Center

5-28-76

Sparger, Taeko

Grant Art

5-28-76

Sughru, Roberta

Marshall Psych/Socio.

5-28-76

Thomas, Betty

Grant English

5-28-76

Traveling Sc, Nurse

5-28-76

Grant Nurse

5-28-76

PROFESSIONAL OTHER Terminations Bivens, Neoma Bradley, Beatrice

NAME

ASSIGNMENT

EFFECTIVE DATE

TECHNICAL Terminations

Danely, Glenn Osborn, Elsie

Starks, David

Broadcasting Center Asst. Chief Engineer

h-12-76

Graphics -Audio Technician

11-28-76 Employments

Monthly

Clark, Carla

$780.65

3-01-76

School Comm. Rel. Family School Corr.

230

MEETING OF MAY 3, 1976 - CONT'D Personnel

RECOMMENDATIONS TO THE BOARD Substitute Teachers - April 1976 Baker, Janet Bentson, Nels Burgess, Patricia Chambers, Thelma Dosser, Debra Dunham, Barry Hayes, William Hibbitts, Richard Johnson, Ginny Lucas, Valerie Mullins, Ann O'Brien, Gail Parks, Zandra Payne, Kenneth Perot, David Spinello, Mary Tyree, Sharon White, James

■x

Elementary Art Elementary Special Education Special Education English Physical Education, Business, Social Studies Physical Education, Social Studies Music Social Studies, Elementary Elementary Elementary History, English Health, Physical Education Music Language Arts English History, Government

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Terminations

Berry, Della Carpenter, Glenda Dupont, Joan Farrow, Jacqueline

Lewis, Gwendolyn

Perry, Brenda Sparks, Mary

Snith, Claudette

Thompson, Rhodena Vernon, Janice

Douglass L.R.T.A.

11-02-76

Moon Jr. Secretary

2-13-76

Taft Library Clerk

3-15-76

Personnel Sr. Secretary

3-31-76

Rogers Registrar

li-21-76

Columbus/Van Buren Media Aide

3-31-76

Rogers Attendance Clerk

11-09-76

Capitol Hill Sr. Reading Aide

3-31-76

Technical Services Elem. Secretary

3-31-76

Office of Supt. Adm. Secretary

h-12-76

Employments

Monthly

Douglas, Mildred

$2*33-

h-12-76

Personnel Sr. Secretary

—

Zacarias, Angle

Christner, Olivia

368.

3-09-76

Classen Bilingual Aide

Harland, Deanne

Curtis, Jimmy F.

368.

3-29-76

Longfellow SWRL Aide

Whitfield, Patricia

Guy, Dahlia S.

368.

3-15-76

Rogers ESAA Aide

231

MEETING OF MAY 3, 1976 - CONT D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Leave of Absence

Parental Leave Buchanan/Harrison Media Aide

Burdine, Paulette

3-01-76

Transfers

Employments

Monthly

Downs, Joyce

Dodson, Eileen

$368.

3-11-76

Taff, Clara

Gould, Mary L.

368.

Rogers h-13-76 ... LRTA

Midgett, Marilyn

Motah, Patricia

h32.

Pupil Services 3-22-76 . Jr. Clerk

Douglass LRTA

FOOD SERVICE

Terminations Adkins, Sandra Bauer, Geraldine Bell, Thelma Bello, Nancy

Parker Student Heiner

2-27-76

Unassigned Helper

h-05-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

NAME

ASSIGNMENT

EFFECTIVE DATE

FOOD SERVICE

Terminations

Bradshaw', Dezaree Britt, Leslie

Bunting, Georgia Butler, Jonell

Chess, Carolyn

Combs, Ruby Denton, Teresa Etris, Carolyn Ferguson, Dorothy

Flemings, Arizola Gaines, Mary

Gillaspy, Frances Goldsby, Mao Gunn, Mary

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

3-19-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

3-19-76

Unasslghed Helper

2-27-76

Unassigned Helper

3-10-76

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

232

MEETING OF MAY 3, 1976 - CONT D

................. ...... ...............................................

Personnel

......=

— ....... -—

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations Ounter, Frinda

Handy, Tvonne Haynes, Joy Henderson. Effie Herbert. Cassandra

Hinton. Brenda Howell, Janice

Humphrey, Ruby

Hunter, Jessie Jenkins, Rosie

Jones, Blanche Jones, Carla Keathley, Maxine

Keller, Betty

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Ilf

Unassigned Helper

2-25-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Student Helper

1-30-76

Unassigned Helper

2-27-76

UnasSigned Helper

2-27-76

Douglass Salads

2-23-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper a Unassigned Helper

ASSIGNMENT

NAME

2-27-76

2-27-76 EFFECTIVE DATE

FOOD SERVICE Terminations

King, Iva Kniess, Linda Loveless, Jacqueline

Mosier, Frances Risenhoover, Doris

Sanders, Ruth

Sauls. Cleo

Simms, William Smith, Nora

Stevenson, Onelia

Taplin, Etta Watson, Marie Wood, Gladys J.

Wright, Shirley

Unassigned Helper

3-05-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Southern Hills Helper

3-12-76

Rogers Helper

3-12-76

Unassigned Helper

2-27-76

Central Food Ser. Truck Driver

3-15-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

2-27-76

Unassigned Helper

3-19-76

Unassigned Helper

2-27-76

233 MEETING OF MAY 3, 1976 - CONT D

ASSIGNMENT

NAME

-----------

EFFECTIVE DATE

1 Personnel

PERSONNEL NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE -

Employments

Hourly

♦Applications Processed

j I

$2.20

li-07-76

Davidson, Mary

2.20

3-08-76

Unassigned Helper

Demery, Josephine

2.20

li-05-76

Unassigned Helper

Denwalt, Sandra

2.20

1i -O8-76

Unassigned Helper

Hickey, Joyce

2.20

h-05-76

Unassigned Helper

Hoffman, Mary

2.20

lt-05-76

Unassigned Helper

Mayfield, David

2.20

3-19-76

Unassigned Helper

Mills, Judy

1.00

3-09-76

Student Helper

Mitchell, Barbara

1.00

3-15-76

Student Helper

Rhodes, Mary J.

2.20

U-07-76

Unassigned Helper

Smith, Mary R.

2.20

3-29-76

Unassigned Helper

Sutton, Pamela

1.00

3-15-76

Student Helper

Wall, Donna

2.20

3-19-76

Jnassigned Helper

♦Awaiting Assignment

_ . ASSIGNMENT

NAME

EFFECTIVE DATE

Unassigned

Davis, Leontine

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

i i

Helper — -------------------------------------j 1 1 1

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

♦Applications Processed

Wilbur, Connie Wilson, Sara

Woods, Dorothy

$2.20

3-10-76

Unassigned Helper

2.20

11-05-76

Unassigned Helper

3-17-76

Student Helper

1.00

SUPPLY

Terminations Kerr, Melton R.

SupplyWarehouseman

li-07-76

TRANSPORTATION Terminations

Cole, McCurtis /

• I

Jackson, Don

Johnson, Leon

lif Ilf

Employments

Monthly

Bus Driver

3-12-76

Cole, McCurtis

$200.

3-30-76

Hus Driver

Bus Driver

3-19-76

Sykes, Shirley

200.

3-29-76

Hus Driver

Bus Driver

3-17-76

McDonald, Bobbv

195.

3-29-76

Hus Driver

^Awaiting Assignment

)

23^4-

MEETING OF MAY 3, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminationa Lounds, Lula McCarty, Dewey

Nealey, Charles Owens, Gwyndolyn Sexton, Leonard

Threatt, Clarence Turner, Leonard Washington, Bernice

Whisenant. Roy

hi lif

lif lif

hi kf

kf kf kf

Bus Driver

3-31-76

Bus Driver

k-09-76

Bus Driver

Monthly

Hurd, John

$195.

k-06-76

Bus Driver

Bradford, James

195.

3-31-76

Bus Driver

3-19-76

Gray, Lonnie

195.

h-05-76

Bus Driver

3-12-76

McCauley, Billy

195.

h-08-76

Bus Driver

3-17-76

DeBose, Veodem

275.

3-18-76

Bus Driver

3-16-76

Bus Driver

li-06-76

Nelson, Darrell

195.

k-07-76

Bus Driver

3-31-76

i NAME

Employments

ASSIGNMENT

EFFECTIVE DATE

Etaployments-Substitutes

Hourly

Beatty, David

$2.50

11-01-76

Bus Driver

Davis, Garland

2.50

3-08-76

Bus Driver

Gardner, Robert

2.50

3-08-76

Bus Driver

Morris, Robert

2.50

h-01-76

Bus Driver

NAME

SALARY

Employments-Substitutes

Hourly

Pulsinelli, Beatrice

$2.50

Employments

Monthly

Nash. D. Lvnnette

Harrison, Michael

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION

3-08-76

Bus Driver

$h55.

li-05-76

Jefferson Matron

k55.

3-12-76

All Schools Relief Floorman

SERVICE Terminations

Allen, David

Chambers, Ebuna

Chesnut, J.C. Felix, Frank

Hawkins, Archie Island, Floyd

Quincy, James Ridgeway, Alvin

Shidler, Charles

Simms, William

Marshall Floorman

k-01-76

Jefferson Matron

k-13-76

All Schools Relief Custodian

li-08-76

Service Center Floorman

lt-05-76

Marshall Floorman

k-07-76

All Schools Relief Floorman

3-10-76

Marshall Floorman

3-29-76

Putnam Heights Floorman

h-08-76

All Schools Relief Floorman

8-20-75

Lafayette Floorman

3-23-76

235

MEETING OF MAY 3, 1976 - CONT D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

â– Tatt o ! nat3 ons

Swnin. John

Wflhson. Howard Zachary Ambrla

Woodson Laundry Truck Dr./Washman

3-25-76

Edgemere Lie. Floorman

3-21-76

All Schools Relief Floorman

3-25-76

Employments

Monthly

TH Ynn.

Dance. Frank

$155.

3-12-76

Hoover Floorman

Ellis, Mandel

Runnels, James

155.

1-08-76

Classen Floorman

Townslev. James

Wahl, Harold

155.

3-17-76

Northwest Floorman

MnsAfl. Frank

Saifu, Hailu

155.

3-12-76

All Schools Relief Floorman

Peoples, Archie

Smith, Leon

165.

3-29-76

Heronville Floorman

Mote, Joe Alfred

Whitely, Larry

155.

1-12-76

Jackson Floorman

Transfers

i1 ,

... ....

II NAME

ASSIGNMENT

EFFECTIVE DATE

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

NAME

SALARY

Employment s-Sub stitute s

Hourly

Bailey, Johnny

$2.20

1-06-76

Culbertson

Bennett, Delbert

2.20

3-15-76

Moon

Hill, Reginald

2.20

3-03-76

West, Billy J.

2.20

3-30-76

ASSIGNMENT

SERVICE Terminations-Substitutes Bowser, Valerie

Moore, Larry Wyatt, Frances

Id 3

Custodial Services

2-10-76

Rockwood

3-17-76

Ross

3-19-76

MAINTENANCE

Terminations

IJpton, Keith Tost, John

Maintenance Electrician

3-30-76

Maintenance Electrician

1-07-76

\o CO CM

CONT'D -

1976 3,

MEETING OF MAY

SECURITY

NAME

ASSIGNMENT

EFFECTIVE DATE

School Plant Services 3-31-76 Patrolman

Terminations Gilchrist, Willie

School Plant Services h-13-76 Patrolman

Id Qulsenberry, Charlotte

PERSONNEL NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

/ i

EFFECTIVE DATE

ASSIGNMENT

MINUTES OF MEETING OF MAY 10, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, MAY 10, 1976, AT 7 P.M.

PRESENT:

Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Mrs. Pat Potts, President

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) In the absence of Mrs. Potts, President; Dr. Start, Vice President, presided.

The meeting was called to order by Dr. Start, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Dr. Start.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

HEARINGS Mrs. Mary Lu Atkinson, patron, addressed the Board regarding the proposed pilot program for the gifted and talented pupils and announced that a Dr. Bill Cummings, San Francisco, California, who would be in Oklahoma looking at the gifted and talented pupils program in the Guthrie, Oklahoma school system, would be speaking in the Oklahoma City University Chapel, May 18, 1976, from 7 PÂŤm. to 9 pÂťm.; also, that a parents group from the Oklahoma City area would be meeting in the Belle Isle Library, May 13, 1976, 7:30 p.m., with Dr. Wanda Draper as the speaker.

Members of the Board inquired: Mrs. Williams - You stated that there were some who would come, but they are not patrons of this school system. Do they live within the geographical boundaries of our district?

Mrs. Atkinson - Some do and some do not. Mrs. Williams - Because those who live within residence of the district, whether they have children in the school system or not___ .

Mrs. Hill - She,raised several questions here that I have heard all week, and I would like to have Dr. Smith respond to these because there is a lot of confusion in the neighborhood on some of these, unless it is coming up later.

Dr. Smith - It is, Mrs. Hill; not later in this meeting but as you know this was to be considered for next week and the committee is working on the pros and cons. Part of the very same questions were those that Mr. Brown raised. They are attacking these concerns. MINUTES OF PREVIOUS MEETING

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve the Minutes of May 3, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Dr. Start voted aye. Dr. Start declared that the motion carried. LEGAL REPORT

Mr. Johnson reported as follows: (1) Teachers' Salary Increment Case - In the Teachers' Salary Increment case, you were furnished a copy of the amended petition that was filed. That is the case which was brought by members of AFT claiming more for increments; that is, stipulated amount in addition to the regular salary for each year's teaching experience than was agreed upon in the contract that ACT negotiated with the school district. We have 20 days since the filing of the amended petition to respond.

(2) Truitt Case - In the Truitt case, we filed a response today to the amended petition. We filed the same response that we filed to the original petition, namely, a demur and a Motion to Strike. Those will probably be set down for a special hearing in about two or three weeks.

R. #122 Minutes Approved

Attorney's Report

238

MINUTES OF MEETING OF MAY 10, 1976 - CONT'D

SUPERINTENDENT'S REPORT

R. #123 Professional Trip Approved

It was moved "by Mr. English, and seconded by Mrs. Hill to direct Tonya Trimble to attend ESAA On-Site Visitations, Washington, D. C., May 17-21, 1976. Expenses to be paid from ESAA funds. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Dr. Start voted aye. Dr. Start declared that the motion carried.

R. #124 Permission to Pay Transfer Pees for Pupils

A motion was made by Mrs. Williams and seconded by Mr. Donwerth to grant permission to pay transfer fees for pupils legally transferred from Oklahoma City School District to other school districts and enrolled in Special Education Programs; also, to pay transportation expenses (60 per mile for one child plus an additional 30 per mile for two or more children in the same family) to parents who transport special education children into the Oklahoma City School District. (District will be reimbursed by the State Department of Education for transportation expenses.)

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Dr. Start voted aye. Dr. Start declared that the motion carried. REPORTS

Staff Discussion - Focus Program

Dr. Smith - In the fall of this current school year, we intitiated two pilot programs; one at John Marshall and one at Star-Spencer High Schools. These programs designated as Project Focus were designed to work with students that were having difficulties in the regular education program. Built in to the design of the program was an evaluation. That is ongoing at this time and you should receive the report back on the final evaluation during the summer. This evening we have here to make a presentation, some of those who are participants in the John Marshall Project Focus. We have students, staff members, and I think we were scheduled to have a least one parent, maybe more than one. Dr. Jim Robinson regretted that he would be unable to attend this evening. He had a function at school that required his attendance there. Dr. Smith presented Mrs. Marion Swindall, a coordinator and teacher of Project Focus at John Marshall High School. Mrs. Swindall gave a brief overview regarding the program and introduced two additional teachers involved, Mr. Leonard Hanstein and Mr. Marvin Johnson. Mr. Johnson, Mr. Hanstein, and Mrs. Swindall, in their remarks, cited the main reasons that students are accepted in Project Focus, the courses offered (English, Social Studies, Mathematics, Family Group, and Work Study), the purpose for which the program is designed, the results obtained, involvement of parents as a parent advisory group, and other.

Mrs. Swindall then introduced two parents, Mrs. Marion Courtney and Mr. Larry Cotton, who spoke regarding the positive aspects of Project Focus and some of the benefits derived from the program by their children. Mrs. Courtney and Mr. Cotton also expresses appreciation ttrthe Project Focus staff and members of the Board.

Three students, Gabrielle Shaw, Carol Jeffries, and Sharon Whitmarsh, were introduced by Mrs. Swindall and addressed the Board regarding some of their experiences as participants in Project Focus. They, too, expressed appreciation for the program and asked that it be continued in the Oklahoma City School System.

Mr. James Scales, Assistant Principal, John Marshall High School, gave an administrative viewpoint and the purpose behind the Project Focus program.

Following Mr. Scales' presentation, members of the Board inquired: Mr. Brown - The 60 students that are there; is that the maximum number that can be in the program, for instance, at John Marshall?

Mr. Scales - It is, as far as the number of faculty members that we have available. Mr. Brown - So the ratio is 20 students to one faculty member. we had for that particular program?

Is that the ratio that

Mr. Scales - At this particular time; yes.

Dr. Start - Are there any other questions that members of the Board wish to address to any of the participants? Mr. Donwerth - I would like to congratulate the staff in the Focus program. I visited with Mr. Hanstein before on it. I haven't had the pleasure of visiting with the other staff members, but I think the Focus program is doing a great job and that they are all to be commended for the good job that they are doing. I would like to see it continued.

239

MINUTES OF MEETING OF MAY 10, 1976 - CONT'D

Staff Discussion - Focus Program cont'd

Mr. English - I would like to ask about what you see as the need at John Marshall. Is 60 students really as many as you have that need this program, or how many would you estimate that you have out there?

Mr. Scales - No. There could be many other students that possibly could be identified as a Focus type student. Right now it is the facility and available funds that we have to carry on this type of program. Mr. English - Do you have any sort of a bail-park estimate as to how many students we are talking about who could benefit from this program more than the regular program that you offer at John Marshall? Mr. Scales - An estimated percentage of students? That would be difficult to say, but I think we could find anywhere from 5$ "to 10$ of the students that could benefit from this type of program. What we are looking at is the reduced student-teacher ratio, of course. We can't ignore that fact. Mrs. Williams - I am very much impressed by the staff and the young people. Is this something that you would recommend for enlargement? This is a pilot program, and what about it systemwide, sir?

Mr. Scales - Systemwide? Of course, we are prejudiced toward the program. We would recommend it highly for all of the high schools, and possibly the middle schools.

Dr. Start - I should like to ask what your conception ; what is the difference between Focus and the programs that we have at the Central Innovative School? Mr. Scales - I don't want to comment too much on the Central Innovative School, but Focus, the students are still there on a daily basis. They are not allowed to do assignments outside of the classroom alone without instruction. They are in the classroom on a daily basis. They attend daily. The students in Focus are or should be a different kind of student than the ones that are at Central Innovative School. Their needs are basically different. I think you heard from the things expressed by these students here, that they are wanting supervision; they are wanting someone to come to them and work with them on an individual basis to make sure that they stay in school, under stricter supervision than they have had before. Part of the problem that they are saying that they have had, is because they have been allowed to move about freely, somewhat unrestricted. Mr. English - I have a question; talking about strict supervision. What about discipline in the Focus Project; do you have any discipline problems? Mr. Scales - We have had some discipline problems. I think in any school situation, you are going to have that. But I think the overall situation in Focus is much better for these students, because they are there. They are in a situation where they have been labeled as disaffected students in our large school system. Now they are in a situation where they are all together, and they are setting the patterns, and the patterns that they are setting are very positive; whereas, they had been the ones that had been exhibiting negative behavior in the regular classroom situations. Therefore, the disciplinary infractions have reduced considerably.

Mr. Brown - It strikes me that from what the young people have said to us, the selfimage of these young people or self-concept has grown a great deal. We are going to have a presentation here in a few minutes of our Human Relations Program and what they are going to present to us for our adoption. Are there things that you are learning there that could be abstracted and generalized and put into the regular curriculum; in other words, affective kinds of programs that these people are piloting that could be abstracted, even with larger student loads, and put into the regular program? Mr. Scales - Yes.

Mr. Brown - Are we asking you for that information? Mr. Scales - I don't know, but I think the answer to your question would be yes. A lot of that would depend upon the classroom teachers, as to whether they are interested in that kind of thing, and they should be.

Mrs. Williams - You also have a type of cooperation with the school communications person? You know we have a federally funded program where they have these persons who work with potential dropouts. Is there some type of coordination there as to how you can get your students? Mr. Scales - I don't follow you.

Dr. Smith - Mr. Scales, I believe she is talking about the Communication Specialist that you have in your school for the first year on this program. Mr. Scales - Yes, he works with us.

240

MINUTES OF MEETING OF MAY 10, 1976 - CONT'D

Staff Discussion - Focus Program cont'd

Mr. English - What kind, of a dropout rate do you have from Project Focus? Mr. Scales - We have had. three, to drop from the program. were wrong. We had. 80 kids at one time.

I am told, that my figures

Mrs. Williams - Eighty?

Mr. Scales - Yes. Mrs. Hill - Is this the first year that you have had this program?

Mr. Scales - This is the first year of the program.

Mr. Brown - You had 80 kids at one time, and three dropped out? Mr. Hanstein - We had a total of 80 youngsters. We had a number to move; we lost some to the Central Innovative High School; we transferred a couple to night school because they got some good jobs in the daytime.

Mr. English - Going back to the discipline thing for just a moment. In Project Focus,, do you operate under the same rules and regulations that are in the Student Rights and Responsibilities Handbook that cover the other students in the school system? Mr. Scales - The first part of that is going to be yes. We have to follow that book, but obviously when you are dealing with students, trying to alter their behavior, and they have been identified as we have identified these students, I think you are going to have to be a little more lenient, do more counseling, have more parental contact than you would maybe in a normal situation. So it is yes and it is no. Mr. Hanstein - If you will notice in the material that we handed out to you, the parent signs a rule of conduct.

Mr. Scales - You have a contract that the parent and the student sign when they come into the program. It is spelled out as to what the rules are going to be, and what they are expected to do in order to remain in the program. We would also point out though, that if that contract is not followed, the Focus staff members have the authority to recommend that those students be placed back in the mainstream of school. Mr. English - Going back to the number of dropouts that you have had; these are strictly the ones who have dropped out, and not necessarily those___ ; have there been any who have violated the rules and been put back in the regular classroom because they violated the rules and regulations?

Mr. Scales - One student did ask to go back into the mainstream. Mr. English - But none have been required to because of violation of rules? Mr. Scales - No.

Mr. Brown - .1 have to say that this program makes my self-concept as a Board Member in Oklahoma City grow quite a bit. Mr. English - Right.

We ought to have this every week.

Dr. Start - Are there any more questions? We thank you very much. This is the type of thing that each one of us really is interested in; young people achieving to the maximum of their potential. Dr. Smith - Mr. Scales, Mrs. Swindall, Mr. Johnson, and Mr. Hanstein, and especially to those parents and students, we appreciate your coming down and sharing part of your evening with us to share your experiences in what we feel at this point has been a most worthwhile project. Thank you very much. As was indicated, each Board Member was provided with a written report on part of the objectives of the program and some additional material. (A complete transcription of the remarks and a copy of the written report are on file in the Clerk's office.)

241

MINUTES OF MEETING OF MAY 10, 1976 - CONT'D

Human Relations Committee

Dr. Smith - Last fall a committee was established for the formulation and implementation and integration of educational programs geared to a successful human relations program in keeping with the terms of the Board of Education adopted policy on human relations. This committee comprised of instructional, support personnel, patrons, and students have spent many hours in this undertaking. The committee has submitted a written report, a copy of which was submitted to members of the Board with their agenda material last Friday. Representatives of the committee are present this evening to make a presentation to describe some of the workings of the committee, an overview of the report, and we have a number of the committee members available to respond to any questions members of the Board may have. Mrs. Jean Brody has been the one designated, the co-chairperson. Mrs. Brody gave an overview of the Human Relations Policy as adopted by the Board of Education, the purpose and commitment of the Human Relations Implementation Committee, the tasks that were undertaken and completed by the committee, recommendations for implementation of a human relations program and request for action on same, and other. Members of the Board responded:

Mr. Brown - I have some questions to address, not so much to the committee but to Dr. Smith. The committee comes of course as the committee; have you visited with them and/or gone over the recommendations, and are these the kinds of things that you expected them to recommend? Dr. Smith - Mr. Brown, I did not see the report until Friday afternoon. I did visit with Mrs. McCoy one afternoon last week and indicated the desire, after having an opportunity to see the study, to study it and then have an opportunity to visit with Mrs. McCoy or other members of the committee, and/or all members of the committee regarding any areas where I feel there is need for clarification. And certainly I think it would be appropriate for the various staff members, where it does commit various departments to this, to have an opportunity to review it, and they have not yet.

Mr. Brown - I would like next week, though I know not enough time, but to will have an opportunity move the adoption of the

to move the adoption of the report, not to be considered that you wanted it considered next week, but I think that is be considered two weeks from now, and then at that time we to amend it or to listen to other kinds of suggestions. I report.

Mr. English - I second that motion. Dr. Start - The motion has been made to approve the report, and there is a second part to that motion, that this will be considered for action in two weeks (May 24, 1976), after we receive input from Dr. Smith and other administrative staff. Is there any discussion on this motion? Is it your desire to pass on this motion tonight as the motion indicates? Are you ready to vote? Madam Clerk, call the roll please.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted-aye; Mrs. Williams voted aye; and Dr. Start voted aye. Dr. Start declared that the motion carried. (A complete transcription of the presentation and a copy of the written report are on file in the Clerk's office.)

Dr. Start - I would like to use this opportunity to express on behalf of the Board our appreciation for the tremendous amount of work that has gone into this report. It has obviously far-reaching implications for this district, and I think you have done very well in fulfilling the charge and the intentions of the Board when it passed the policy some many months ago. Let me assure you that the Board has genuine interest in this area. Members of the Board independently selected a list of priorities facing the district, and there are some ten items that the Board Members individually prioritized. To demonstrate, I think, the Board's commitment to improve the human relations program, it carries a number one ranking. I think each one of us realize the importance of core education and so-called return to basics, but we appreciate that that cannot be accomplished in an area where there is controversy, strife, anxiety, etc. We want to thank you. This is not the end. I think it is an excellent beginning, and as you have indicated, and I think as each of us feel quite strongly, is that we need to put our money where our mouth is. If this is the number one priority of the Board, let me assure you that your proposals___ , and I am sure Dr. Smith will give us his best judgment as to how this program can be implemented in the amount of money that we feel we can devote to this project. Mrs. Williams - I wish to add to your statement, Dr. Start. I am overwhelmed by the thoroughness of this report. I wish to personally compliment every member of the committee; I think you have left no stones unturned. I am just wondering if we all noted the number of hours that were spent. Have we ever had a committee before, Dr. Smith, that even wrote the program to get the extra person? I think that these are

R. #125 Human Relations Committee Report Adopted

242

MINUTES OF MEETING OF MAY 10, 1976 - CONT'D

Mrs. Williams contâ€™d some things that we should, note in passing. It must have been a labor of commitment as well as expertise. I assure you that it will not die a-borning.

Mr. Brown - It appears to me that some of the things that I would hope the staff looks at rather than the basic content of the policy, would be such things as time lines. I know these are the kinds of things that you will be most concerned about, and not whether or not we can implement the policy, but just what is the best way and the best place to get at it. Dr. Start - Dr. Smith, do you have any comments? Dr. Smith - I certainly also want to commend the members of the committee. They undertook a most difficult assignment. They accepted, I think, very positively the charge that was before them; in the initial stages, even wondering what the charge was. They undertook that and moved forward. They have presented in their report findings and some recommendations to be considered. There is much "meat" to be considered. I sincerely hope that with the closing of school activities, with negotiations and all the other things, that May 24 is a reasonable date for us to work with. It will be pressing us. I want to say again to the committee members, thank you very much for a job well done. Mr. English - I would like to comment too. I think they have done an excellent report. It is so detailed, and I think it will put into concrete these words that we have spoken for the past year or so, even getting it right down to the building level which I think that is where it has to be, really. I have a concern about the response to that questionnaire that I just really can't let pass by, when 22$ of the Central Office people who were sent the survey with a letter from the Superintendent to "please complete and return the enclosed report immediately." If my boss sent me a note like that, I think I would do it right away. When 22$ respond like that, I think of several possibilities, but one is the lack of respect for the office of Superintendent, certainly; another might be one of insensitivity to human relations itself, the need for it, or a lack of understanding about what it is about. And I am not all that pleased with only 57$ response from the secondary people either. But then when you get down to the percentage of schools sharing the policy with students and patrons, it is a 16.2$, it makes you wonder if anybody is out there listening, because 16$ is certainly deplorable, in my opinion. I think we could do much better. I think it just again points up the need in the district for the human relations program. And again, Armond, as you have said, to reiterate that, we are going to have to put money in it, and that is what I believe people understand more than anything else, is that when you really mean something, that you put the money there. Otherwise, it is just lip service. We are going to have to put some money into this program. I would hate to see us get into the summer without making a decision on this . I think the longer we go without a decision on this proposal, the less likely it will be effective.

Mr. Brown - You are saying that if we are going to get a new program, that it might be best to prioritize in such a way that the number one priority gets the number one concern. Mr. English - I think the Board' has indicated that, and I think you are absolutely right, Dene. ..It may mean a readjustment of some priorities throughout the system. Dr. Start - Are there any other comments?

information to ;he Board

Dr. Smith remarked as follows: (1) Utilities - I have been about once a month giving a report on the status of the expenditures for utilities of the current year compared with a year ago. The electricity services, 111.17$ of what they were a year ago; gas, 121.03$; telephone, 111.85$; and the only one with a decrease is water and sewage, 90-345$- The average increase in utilities, 112.5$ of what they were a year ago. (2) Grade Cards - There was an article over the weekend in the newspaper regarding grade cards and the schedule of which the teachers were to turn in their cards, etc. The date for cards to be submitted to the Computer Services area, in order for the grade cards to be prepared for mailing out, will be Tuesday, June 1. The plans are to have the cards prepared and mailed out to the homes of those students the following week. It will probably take some seven to eight days following that date before they will be mailed out.

243

MINUTES OF MEETING OF MAY 10, 1976 - CONT'D

BUSINESS

Purchasing A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve Purchasing Items A-l through A-10 as follows:

Purchase of Padlocks

Purchase of padlocks for warehouse stock for use hy all schools from Gilco Products which submitted the low quotation on specifications in the amount of $1,062.00 to be charged to Account G 65O.OI. 2.

Purchase of Custodial Supplies

Purchase of custodial supplies (toilet tissue and paper towels) for warehouse stock from the companies which submitted the low quotations: Tyler-Simpson Company Graham Paper Company

Total

9,132.00 20,228.75

29,360.75

These purchases are to he charged to Account G 65O.OI. 3.

Purchase of Wiping Rags Purchase of wiping rags for warehouse stock and the Maintenance and Supply Departments from Oklahoma City Linen which submitted the low quotation. This purchase in the amount of $3,900*00 is to be charged to the following Accounts:

G 650.01 BL 5620.05

1,800.00 2,100.00

Total 4.

Purchase of Tools and Supplies

Purchase of tools and supplies (wrench sets, sockets, pliers, screwdrivers, cutters, etc.) for Vocational Education, Industrial Arts classes and warehouse stock from the companies which submitted the low quotations on specifications: Brodhead-Garrett Snap-On Tools Corporation Paxton-Patterson Hart Industrial Supply Company McKilligan Industrial Supply Corporation Mideke Supply Company Broadway Auto Supply Stephens Industrial Supply Co. American Industrial Supply Brittaijj Brothers H. E. Leonhardt Lumber Co. Severin Supply Company Kansas Jack Equipment

149*18 1,325.23 359*26 18.51 132.96 63.92 545.40 271.87 995-13 270.29 711.36 6,008.33 5,900.94

Total

16,752.38

These purchases are to he charged to the following Accounts:

BL 6030.03 G 21+0.01 G 21+0.04 G 240.00 Total 5-

16,752.38

Purchase of Boxes

Purchase of boxes for use by the film library and for stock from Service Container Corporation which submitted the low quotation in the amount of $948.11 to be charged to Account G 21+0.01.

R. #126 Approval of Purchasing Items A-l thru A-10

MINUTES OF MEETING OF MAY 10, 1976 - CONTâ€™D

R. #126 Approval of Purchasing Items A-l thru A-10 cont'd

Purchase of Tires

Purchase of tires for warehouse stock (trucks-buses) from the companies which submitted the low quotations on specifications: JoeEsco Tire Company Mohawk Tire Warehouse $79

$ 780*00 _____ 6,721.00

Total

7,501.00

These purchases are to be charged to the following Accounts:

$ 6,721.00 _______ 780.00

G 560.04 BL 5620.05 Total 7-

7,501.00

Purchase of Instructional Supplies Purchase of instructional supplies (poster board, construction paper, tissue paper, wrapping paper, etc.) for warehouse stock from the companies which submitted the low quotations on specifications:

Carpenter Paper Company Graham Paper Company Oklahoma Paper Company Thompson Book & Supply Patrick-Smith Wholesale, Inc. Comarck Plastics Macmillan School Supplies, Inc. Total

l+,822.98 1,791.1+5 65O.OO 8,683.92 17,219.20 1,600.00 222.1+8

34,990.03

These purchases are to be charged to Account G 21+0.00. 8.

Purchase of Electrical Supplies Purchase of electrical supplies (plugs, cords, wire5, mounts, connectors, etc.) for use by Maintenance and Supply Departments and Industrial Arts Education (World of Manufacturing and Construction) from the companies which submitted the low quotations on specifications:

Electro Enterprises, Inc. Hunzicker Brothers, Inc. Oklahoma Lighting Distributors Emsco Electric Supply Company Total

895.20 6.91 1+1+6.69 1,569.71

2,918.71

These purchases are to be charged to the following Accounts:

G 21+0.00 G 21+0; 01 BL 5620.05 Total

1+08.00 171+.51+ 2,336.17

2,918.71

Approval of Purchase of Filmstrips Approval of the purchase of eight (8) 35mm filmstrips with cassettes for Career Education Program from Carlocke/Langden, Inc. This purchase in the amount of $550.00 is to be charged to Account CEP-3, 21+0.01.

10. Purchase of Physical Education Equipment

Purchase of physical education equipment and supplies (balls, bases, bats, nets, stopwatches, whistles, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

Wakmann Watch Company Rex Sales Company Evans Sporting Goods ^wids Sporting Goods Ray Maier Sporting Goods Company, Inc. Dowlings, Inc. Vaughan & Associates, Inc. Buck's Sporting Goods, Inc. Snowden-Mize Athletics Goods Total These purchases are to be charged to Account G 21+0.00.

2,600.00 1,11-09.76 1,706.1+0 1,526.70 5,719.28 1,520.61+ 305.28 3,31+8.00 1,207.1+8

19,31+3.51+

2^5

MINUTES OF MEETING OF MAY 10, 1976 - CONT'D

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Dr. Start voted aye. Dr. Start declared that the motion carried.

R. #126 Approval of Purchasing Items A-l thru A-10 cont'd

UNFINISHED BUSINESS

Mr. English - I think we received a notice about the AFSCMEU (American Federation of State, County and Municipal Employees Union), Don Kirkham's request for a copy of a list. I gather that somebody needs an interpretation. Is that right?

Discussion Re List of Employees

Dr. Smith - Mr. English, we are interpreting that the Board's policy permitted the distributing of a list of the names of employees to employee organizations. That is the way that we have been interpreting it; it would be if we have a group of employees that are organized for a purpose, that they can request the list, and we do then prepare that list in keeping with the Board's policy. I think maybe if there is any question about it, it is whether or not that list is to be prepared at no charge to an organization outside the school system. Mr. English - Is the organization proposing to represent some of our employees?

Dr. Smith - According to the information that was given us, they want the list so they can work toward organizing. Again, it is from the organizer rather than from the employee organizations. That is our main difference, and it is not covered in the negotiations statute. Our interpretation of the Board's policy was that it is employee organizations and not outside groups organizations. Mr. Donwerth - Dr. Smith, if Mr. Kirkham's organization should be approached, or if a group of employees from the system should approach Mr. Kirkham and ask him to represent them or that they would like to solicit representation from his organization, then he would become an employee representative, and then he could at that time get the list? For instance, if the secretaries' organization should contact him and say we would like for you to intervene here, and we would like for you to represent us, then I am sure he could get the list; is that correct, Dr. Smith?

Dr. Smith - That has been our interpretation, that it says to each noncertified employees organization requesting it; that is, a list of the district's noncertified employees, their assignment, etc. And our interpretation would be that rather than supplying it to outside groups and organizations that may request it; that it would be to an employee group; the maintenance men's association, custodial association, or whatever organization of that nature requesting it, where it is our employees, was our interpretation of it; not an outside organization.

Mr. English - Any group of employees who banded together, whether they were maintenance men or secretaries or maintenance men and secretaries, whether they are calling themselves the noncertified employees union- or whatever, could request that list? Dr. Smith - Right; no question.

Dr. Start - We are looking at this particular policy from the standpoint of representing for organizations. I think generally that is a good policy, because otherwise anyone could*come~in here for a list of our employees, addresses, etc., for fundraising purposes and what not. I think that if this individual does wish to represent a group of our employees, it would be relatively an easy task to get employees to make that request through him; in which case it would be provided. Is that still okay with everybody? So, then we don't need to take any action, but continue with our policy and interpret to this individual how we feel he should proceed. NEW BUSINESS

Mr. Donwerth - Because of the article that was in the paper this morning, and because of the numerous phone calls that I received today over the organization that met Saturday, and I think held an election, I asked Dr. Smith to research the files, and he was gracious enough to come up with the Policy on Recognition of Noncertified Employees for the 1975-76 year. And if you will remember, we called for a card count and asked for the cards to be turned in, I believe by October 15, 1975â€˘ Since there was no majority or no group that represented a majority, the noncertified people found themselves without any representation. They had no group or organization to intervene or negotiate for them. I move that the Superintendent be instructed to assign staff personnel to work with noncertified employee-group representatives, to study and make suggestions to revise and update the format for the Policy on Recognition of a Negotiating Organization for Noncertified Employees for the 1976-77 year. These recommendations are to be submitted to the Board at its meeting of May 24, 1976. Mr. English - Second. Dr. Start - You heard the motion and the second. we will take action.

If it is the desire of the Board,

R. #127 Instructions to Assign Personnel to work with Noncertified. Employees to Revise Policy on Recognition for 1976-77

246

MINUTES OF MEETING OF MAY 10, 1976 " CONTâ€™D

R. #127 Instructions to Assign Personnel to work with Noncertified. Employees to Revise Policy on Recognition for 1976-77 - contâ€™d

Mr. Donwerth - That only leaves us two weeks, and if we wait until a full Board is here next week to vote on it, that would only give the staff one week. If there are no objections, I would like to see us vote on it tonight.

Comment Dr. Start

We received a fine report of the committee that has been working for some time. Might I remind the Board that we have also had another committee working for some time now, and perhaps the Chair could call for an expression from the Board for maybe a preliminary report on our committee on Family Life Education for a status report. Would that meet with the approval of members of the Board, that we ask for that next week?

Dr. Start - Are there objections to voting on it tonight? If there are no objections, then the floor is open for discussion on this motion. Is there any discussion on the motion? No discussion; then, Madam Clerk, will you call the roll? On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Dr. Start voted aye. Dr. Start declared that the motion carried.

Mr. English - I think I read something in the paper or heard something somewhere, that that committee is going to have a report for us before the end of the month.

Dr. Start - Do you have information about that, Dr. Smith? Dr. Smith - The last contact we had, they were finalising; they thought they had it finalised, but wanted to go back and review it, and would be ready to report probably before this month is over. Mrs. Hill - I think in fairness to that committee, we (the committee) did ask to appear and were not given the opportunity in December. We did plan to come either in November or December, and were asked to wait.

Dr. Start - I think if we appoint committees, we ought to be interested in what these committees are doing. We are also interested in the committee that is working on the Student Rights and Responsibilities, and I don't want anybody who is working on a Board-appointed committee to think the Board is not interested in what they are doing, because we are.

HEARINGS Mrs. Ouida Pierson, patron, addressed the Board regarding a plan for accelerated students. ADJOURNMENT

?. #128 Adjournment

A motion to adjourn was made by Mr. Donwerth and seconded by Mr. Brown. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill vot^d aye; Mrs. Williams voted aye; and Dr. Start voted aye. Dr. Start declared that the motion carried.

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST Clerk Approved the 17th day of May, 1976.

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2^7

......................MINUTES OF. MEETING.OE MAY 17, 197^.... .. ...... THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, MAY 17, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Floyd Donwerth, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons.(Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll

HEARINGS

Mrs. Norene Peoples, State Director, Oklahomans for Gifted/Talented Youth, addressed the Board regarding a program for gifted and talented students. Members of the Board inquired: Mrs. Potts - I would like to ask a question that was raised earlier, and that regards identifying children from lower socioeconomic levels who are gifted and talented. On today's agenda, we are considering the possibility of a program for third and fourth grades. What is your feeling about the ability to identify students who have come from lower socioeconomic levels that are gifted and talented at that age?

Mrs. Peoples - Unfortunately we would have already lost some; some whose needs were not met; whose questions were not answered; who do not have the kind of support at home. The earlier they are identified, the easier they are to identify. But there are still those who exhibit this same curiosity, this same creative ability, this same long attention span, this same desire to work very hard at given tasks. Mr. English - Have you had an opportunity to look at the proposal for third and fourth year centers? Mrs. Peoples - Only briefly. him our concern.

We have visited with Dr. Rippetoe and have shared with

Mr. English - I wduld be interested in your group's feeling about that, and what your thinking is along those lines.

Mrs. Peoples - Please understand that a program for gifted/talented students should meet the needs of every race and every socioeconomic level. Mrs. Potts - Out of our survey that we got back, one of the comments from the principals group mentioned possible value in providing a mobile classroom designed to meet the needs of the gifted and talented, and I was wondering if from your experience or background, you would have any reaction to that as a potential, as opposed to a classroom setting where these students are assigned. Of course they would be in classes with other children, but they still would have a fixed site and perhaps the availability to the student population as a whole would be more limited. Mrs. Peoples - I would love to share with you a copy of the Louisiana State plan; there are at least 14 different ways to meet the needsof these students, and a mobile classroom is one that is listed and defined.

Mrs. Hill - What age are these children? Mrs. Peoples - All ages. Mrs. Williams - I noticed in this quote from Okmulgee, Dr. Parrish mentions the potentially most able senior high school students. Mrs. Peoples - Their particular program, "Leaven in the Loaf," is just their senior high program. This year they are bringing it to junior high. They do have one program, though, for nine first and second graders that is a marvelous program.

Call

248

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D HEARINGS coat'd

Mr. English - Do you have any idea what the costs are in their program?

Mrs. Peoples - This "Leaven in the Loaf" program cost around $17,000.00, around $145-00 per child. There are 120 students involved in it. One of the most beautiful aspects of this program is that the students who are in this program tutor two nights a week in a local church, and are paid for it. It has built the most beautiful rapport; their enthusiasm for the projects, for the things they have done on their own has.reflected through the whole school, and is having very positive effects. The program was designed to raise their mathematics, language arts, and natural science grades three percentile points. They have not tested to do their evaluation, but they feel sure it will have accomplished that. Mr. Brown - Did you say there were 120 children in the Okmulgee program?

Mrs. Peoples - Right. Mr. Brown - And that represents how many children; and that program is basically concerned with high school young people? Really we are not talking about a gifted program there. What we are talking about is an enrichment program of some kind, because there is no way statistically, if I know the size of Okmulgee, that the system would have produced 120 gifted children. Isn't that right?

Mrs. Peoples - This is gifted/talented students, and they took them who were in the 80 percentile and above, or who were by teacher referral. Mr. Brown - In their own system; not according to the state?

Mrs. Peoples - No, they did not have an IQ of 135*

Mr. Brown kids at the that we are children in

So they have gone into their own student structure and have selected the 80 percentile and above, and they have said that these kids are the ones going to recognize as gifted. So you are really not talking about gifted that instance or a gifted program?

Mrs. Peoples - It is gifted/talented, and a talent can mean an interest in mathematics or in language arts, a talent for those subjects. Mr. Brown - I am just trying to get at trying to discriminate in language, because I think there is a difference. When we begin to deal with a program, we are going to have to deal with that difference. They are doing a different thing than what we would be doing and what we could afford, as I look at it, or else we would have to do something vastly different in terms of our concepts.

MINUTES OF PREVIOUS MEETING

R. #129 Minutes Approved

It was moved by Dr. Start and seconded by Mr. Brown to approve the Minutes of May 10, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted ayej^Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts 'declared that the motion carried.

LEGAL REPORT Mr. Johnson reported as follows: (1) Association of Classroom Teachers Negotiations-Recognition Case - In the Association of Classroom Teachers negotiations-recognition case, the record in the District Court has been completed and filed in the State Supreme Court. We have until July 14, 1976 to file a brief in the case, and the other parties will have 30 days thereafter to file their brief. (2) Response from Judge Bohanon - This past week I did receive a letter from Judge Bohanon in response to one that we wrote to him on the role and responsibilities of the Biracial Committee. I believe the Superintendent has provided you with a copy of the letter which is self-explanatory.

Members of the Board inquired: Mr. Brown - What is the situation in the Truitt case?

Mr. Johnson - As I reported last week, we have filed our pleadings and the Court has not set the date for the hearing on our demur.

Mr. English - What did you say the deadline is on filing the brief on the ACT case? Mr. Johnson - Under the regular court rules, we have 60 days, which would make it about July 14. I plan to file a motion to advance the case, now that it is there, and try to shorten the time for everyone.

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MINUTES OF MEETING OF MAY 17,. 1976 - CONT'D

Mr. English - That was my concern that we are going to he on top of it right away.

SUPERINTENDENT'S REPORT It was moved by Mrs. Hill and seconded by Mrs. Williams to direct the following persons to attend conferences as indicated:

At no Expense to the School District (a)

R. #130 Professional Trips Approved

Marion Swindall and Charles Young, Project Focus training session, Brainerd, Minnesota, May 21-23, 197&-

At School District Expense (a)

Paul English, Steering Committee, Council of Big City Boards, Washington, D. C., June 19-23, 1976, and the National School Boards Association, Board of Directors Meeting, Chicago, Illinois, June 2*1â€”25, 197^.(Meeting changed to Scottsdale, Ariz.)

(b)

Virginia Lamb and Joe Hodges, Visitation experience-based school site, Charleston, West Virginia, May 19-21, 197^. Expenses to be paid from funds Exemplary Project in Vocational Education Grant.

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Smith - Our school system began a new program at Central Innovative High School in January of the current school year. At previous Board meetings we have had reports on the proposed program to be initiated, on the assignment of students to the program, etc. This evening we would like to have those who are involved with Central, the staff, the students, parents, advisory committee members and others, to give us a report of the activities, the status of Central as of this date. To introduce those that will be giving presentations, I will call on Mr. Robert Alyea, Director of Central Innovative High School. After brief remarks, Mr. Alyea introduced Ms. Meredith Cockrell, Media Specialist; and Mr. John Wedmon, Instructional Facilitator, Central Innovative High School. Ms. Cockrell gave a report regarding the budget of the school, and Mr. Wedmon reported on the curriculum. Mr. Wedmon presented to Dr. Smith a computer print-out of the master schedule for the curriculum at Central Innovative School.

(A copy of the budget report and the master schedule are on file in the Clerk's office.

Ms. Judy Billen, Facilitator; and Randall Bush, Student, read comments from parents of students of Central Innovative High School regarding their opinion of the school and some benefits derived from the program by their children. Following their presentation, individuals in the audience who had given volunteer service in the Central Innovative High School program were asked by Dr. Smith to stand and be recognized for such service. Dr. Smith read from a Certificate of Recognition from the School Volunteer Program of the Oklahoma City Public School System, which would be given to each volunteer in the program.

Mr. James Stephens, Instructional Facilitator, read a poem written by Mr. John Wedmon, which described the experiences of members of the staff at Central.

Following Mr. Stephens presentation, the following students cited some of their experiences and various aspects of the curriculum at Central Innovative High School, and gave their viewpoints regarding the innovative program of study: Sharon Thompson, Kenneth Dean, Brian Swiney, Phillip Anderson, Kim Gaines, Paul Ward, Steve Cannon, Stephanie Hudson, Barry Basore, Eddie Belz, and Paul Turnbull.

With visual aids, a presentation was given on some of the activities of the school. Four students (Brian Swiney, Mike Fagan, Vicky McClain and Stephanie Hudson) then stood at the microphone to respond to questions by members of the Board:

Dr. Start - I am usually never at a loss for words and always think of something to ask, but I Just want you to know how much we appreciate this, because most of us serve on the Board of Education, not to haggle with the labor unions, not to haggle in the federal courts, but to learn and to be involved in the education of our young people. We really appreciate it, and I don't have any questions to ask.

Mrs. Williams - Do you think maybe it should Just grow larger and larger constantly; or should it go district-wide or what?

Student's Response - As far as the students enrolled; definitely, it should not get too large as far as the student-teacher ratio. As far as I am concerned, that is one of the best aspects Of the school.

Report Innovative School

250

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D Report Innovative School - cont'd

Mrsâ– Williams - We are proud of you. I think you have justified our faith in the idea, in our staff and the young people of Oklahoma City, and those wonderful volunteers and all of those who are working with you. Mrs. Potts - Do you feel that there are some special things that have been learned there this semester that would benefit other schools; either in teaching techniques or in ways of working with students? This is a pilot program, and one of our purposes is not only to provide some of the best educational opportunities for you all, but to expand what we learn there throughout the school system. |

Student's Response - The system that we have here, the facilitator and the student are on the same plane. In the other schools, one is up here and one is down here. Hopefully, the students will relate back to the traditional public schools and they will use that as an example that you can be friends out of the school, and you can talk and j | learn from each other's experiences, instead of it being a one-way street.

Mrs. Potts - Why do you feel that there are very few discipline problems in the school?

Student's Response - I think the reason there are so few discipline problems, is because we all agreed to come there and we are there for one purpose, to learn and to grow.

Mrs. Potts - Was the school like you expected it to be?

Student's Response - Yes, better.

Mr. Brown - Were there some kids that didn't fit in and went back to their traditional high schools? Student's Response - I think there were only two students who left the school, and I think it was because they were moving. Most of the students that enrolled in Central and got selected, are there now and are enjoying.., themselves and learning a lot.

Mr. Brown - What about facilitators?

Student's Response - We have had one leave because of an illness. I believe we did have five or six students who left because they could not fit in. I guess that should be expected. But the majority are there, and from the assessment, the statistics, you can tell from that, that the ones that are there like it. Mrs. Potts - How about returning to another high school after a semester there? Are there any students, in a semester, who feel that they prefer to return to a more traditional school?

Student's Response - We don't have the statistics on that. I believe that there are some that are going back, but I believe it is a very few. I think most of them will remain there.

Mr. Brown - You have told us very well how excited you are about the program and how good you feel about it. Are there things about the program or the experience that you are not excited about, or things that are problems for you? What have been your greatest problems ?

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Student's Response - My greatest problem has been a lack of time; not enough time during the day to do all of the things that I want to do; not enough school time; it being just one semester.

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Mr. Brown - You are going to graduate. Do you feel like you have been cheated out of an ordinary graduating experience by being over there?

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Student's Response - No, I chose to graduate as a junior. Before I went to Central I had made up my mind that I wanted to graduate, so I was fully aware of what was going to happen, losing contact from my graduating school. . But I felt like I still needed the chance to learn something; to learn more about myself, and that was most important. Mrs. Potts - Is there anything else that you would like to add; any suggestions for changes or improvements or expansion next year?

Student's Response - I would like to rephrase an old statement that one of our forefathers once said, since this is the Bicentennial; we have not yet begun to learn.

Mr. Brown - As I remember the Focus program last week, the Innovative School this week, and as I look at all of the very fine programs that are going on in the traditional schools in the traditional settings, and as I look at television specials; Dr. Smith, you must be very very proud of the Oklahoma City School System. Dr. Smith - Very much so, Mr. Brown. And I would like to say to Mr. Alyea, to the staff at Central, to the parents, the members of the advisory committee, the volunteers, and especially to the students at .Central Innovative High School, we appreciate your coming down and spending your evening with us, sharing your experiences with us. I think it really points out the quality of programs that we do have in Oklahoma City. We are continually striving to find ways of meeting the unique needs of our young people. Thank you very much.

251

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D

Dr. Smith - Again, as another means of meeting the needs of some of the people of our school system, we have another program, the Metro School Program, operated through the Adult Education Center. We have a special program that was undertaken a few years ago, again designed to meet needs of people which could not he met in a regular school program. We have Mr. Wesley Driggs, the Director of Adult Education Center; and Ms. Phyllis Narcomey, Counselor at the Metro School, to explain the Metro School Program and give you some information on that. Mr. Driggs' remarks included information on the concept of the Metro School, the schedule for students, the strengths and weaknesses of the program, and other. Ms. Narcomey spoke regarding the operation of the Metro School as it pertains to the curriculum, and the method by which it is implemented. Following the presentations by Mr. Driggs and Ms. Narcomey, members of the Board inquired: Mrs. Potts - Do you find a difference in students who are self-referred as compared to administrative-referred?

Ms. Narcomey - Somewhat. I think the self-referred students may be a little less aggressive, but they really have a lot of problems also. They have problems with attendance; they have extreme home problems. We have a couple now in psychiatric wards in hospitals, etc. We probably have more dropouts in that area because they are not able to handle problems on their own and take the responsibility on their own. Mr. Brown - As I listen I really don't hear the kind of excitement that is in a couple of other programs. I would be interested to know some of the kinds of needs that you have that will help you do your job better. Do you need more inservice? Without any reflection on your staff at all, do you need more careful staff selection? What can we do for you that would help you do better the job that you have to do?

Mr. Driggs - Again, I would like to come back to community involvement. We need community support. In my opinion, the school is part of their problem, but the school is certainly not all of their problem. This problem is in the community as well as in the school. We need, for one thing, shadow experiences. If we could have shadow experiences where a student might get credit goirg along with some person who was doing work, that was earning a living, and something in which they were interested; this would be helpful. If we had individuals; if we had groups who were willing to work with some of these individuals outside of the school setting, I think this would be extremely helpful. Money is a tremendous deterrent to their progress. If they could get some kind of a job where they could get money some other way than "ripping someone off," as they say, this would be a tremendous help. I don't want to blame the community; I don't mean that at all, but we need the community to turn with us and take a look at what is here and how we can all work together to help this group. Mr. Brown - I think I will come in and visit with you. I would like to sit down and visit personally with you, because the public forum is not a good forum for me to deal with some of the things that I have questions about. Mr. English - On that same point, is it a hesitancy on the part of the business community to accept the students who are going to your program? Or is it a lack of the manpower within your staff to go out and to find jobs and to contact the businesses which would permit the shadowing? Mr. Driggs - I think it is both. I think there is a hesitancy, and I think you could realize why. Our staff is not capable of alleviating that hesitancy. Most of us who are teachers are not the type of persons who can go into the business community and sell, and you have to sell to place one of these students. This is a very difficult position to fill. There are very very few that can do it.

Dr. Start - Do you have involvement of various service community activities in your program? United Appeal and all of the service organizations; do they have any direct representation in your operation? Mr. Driggs - Yes, they do.

Dr. Start - Is there an effective commitment from the organized service organizations to your program? Mr. Driggs - Yes. Ms. Narcomey - We work very closely with after-care counselors, court counselors, with Sunbeam; those types of agencies have done a great service and I think they feel like we are doing a good service for the community.

Dr. Start - When you are saying you seek more community input, then you are not really speaking about the organized service type organizations? Mr. Driggs - I think we are speaking of individuals and any type of business or placement where these type students might work or have work experiences or shadow work.

Report Metro School_____

252

MINUTES OF MEETING OF MAY IT, 19?6 - CONT'D

Report Metro School cont'd

Dr. Start - For example, do you have a Junior Achievement chapter in the Metro School? Mr. Driggs - No.

Mr. Brown - Are they interested at all in coming there; have you asked them to come there? Mr. Driggs - No. Mr. Brown - Have you made an attempt to get before Rotary Clubs; do you have someone who could get before Rotary, or before the business groups and present your needs and your programs ? Mr. Driggs - This is something that should be done. Frankly, I really don't know how to do it. It becomes so difficult to do in a group. If you would come and sit down, I could sit down with you and feel rather free to explore what we need and how we need it. But to do that in a group is rather difficult.

Mr. Brown - It would seem to me, Dr. Smith, that there is a whole part of schoolcommunity relations involved here; that maybe it is not just the Metro School's job. Maybe the School-Community Relations has a fairly large part in that particular need. Maybe there are some things that we can investigate. Mrs. Potts - I think we have some very civic-minded business leaders, and it strikes me that getting some representation from these people or their business organizations on a resource committee for the school might be of some help. Ms. Narcomey - The resource people that we did have come out during our career program were very receptive and appreciated the students, and the students were well-behaved, and were very receptive to them also.

Mr. Driggs - We have sort of a difficulty there, Mrs. Potts, in that so many times we end up with a public relations person. What we need to make contact with, is a person that is doing a job; a person on the line.

Mrs. Potts - If your staff were able to ascertain the basic skill work areas that would seem to apply the most to your student population, I wonder if we might not have some staff that could help put together a list of business people who could fill this need. Would that be helpful? Mr. Driggs - Yes, extremely helpful. Mr. Brown - Dr. Smith, without pursuing this, I just have the sense that maybe because they did appear behind the Innovative School, and there was this exciting heartwarming presentation, and it would be kind of difficult to do that__ ; but I feel like that underneath there is somebody saying, look we need some handles, and maybe we need to work on those handles for them.

Dr. Smith - Mr. Brown, I think you made a very crucial point there, and that is that you have heard two very fine reports, but they are very differing kinds of programs. Those students at Central are there entirely because they wanted to be there. Their parents were supportive of them. I think you have a different kind of environment when you ha-ve 'â€˘ftiat. In this program, for many of these, this is the last straw for them. They have tried other programs; they have not been able to succeed. And with the fact that you have the varying kinds of amounts of time spent there by the students, three hours at a time for two days a week, this kind of thing does create some additional problems. I might indicate that, of course, as we go out and visit with the community groups and organizations, we do point with pride to the kinds of programs that we do have and do mention the Metro program. I think it is gjing to take more than just the presentation before a body; it takes the sitting down in a session with those that are involved in it. Mr. English - This is a system-wide problem though, because you have the Innovative High School, you have Metro, you have the Focus program going top, and there are other school systems in the Oklahoma City area who are also competing for the same relationship with businesses, and it seems to me that we may need really somebody to be rather a system-wide person to go out into the community and make these contacts that are necessary .to dig up the jobs or the shadowing experiences. As you say, it takes a certain type person to make that contact. I think it would be beneficial to all of these alternative programs that we have going, to have someone doing that.

Mrs. Hill - It was mentioned that there is a problem of transportation. getting the students to the school; is that what you are referring to?

Is that

Ms. Narcomey - Currently, they ride the City Bus, and they pay for their own transportation.

Mrs. Hill - I noticed we have $U8,000.00 for Central Innovative School in our budget, and we didn't provide this type of transportation for these students? Dr. Smith - No, the district has not assumed the responsibility for the transportation

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MINUTES OF MEETING OF MAY 17, 1976 - CONTE

Dr. Smith cont'd for this program in the past. Part of the proposal on the Central program was to provide four buses to go to each quadrant of the city to transport students to the program at Central. There would be more problems in connention with the Metro program, again, because of the irregular schedules and things of that nature of the students. Certainly it is something that money could help solve the problem.

Report Metro School cont'd

Mrs. Potts - I think that points up something though that has been raised before, and that is the real need in our city for a mass transit system, and the fact that we have students that could very well be utilizing that kind of a system and helping to pay some portions of it. I just can't help but believe that in a lot of areas that could be cheaper than having to provide our own buses just for school alone. Dr. Start - I don't want this session to end without saying to you and to your staff, that I think most of us are very appreciative of your efforts, and we really know what a tough job you have. I have had some professional experience in dealing with the type of student that you are trying to work with, and I really understand your problems.

Mrs. Williams - I visited and I certainly plan to come back again. I found out that you can't reach all of them. One of the items I picked up in this presentation is your coexistence with another type school. Am I to understand that perhaps another locale would be more beneficial to one or the other? Mr. Driggs - In a sense, I think the programs are really not compatible, in that one group needs one type of alternative and the other group needs another type of alternative. So I think there would be something to say for it for separate sites. But again, I am sure cost and all of these things enter into it. As you realize, Metro is primarily suspended students and it starts rather small; it grows through the year. Yes, to answer your question, because they do have a different alternative for each one, and I think they would be more effective in separate sites.

Mrs. Potts - Last year the school had students who were referred for truancy also, so it was much larger. Any comments about the change in the organization and student population? Mr. Driggs - The size this year is much better for the facility that we have. For the adjustment of the student, I think the size that we have this year has been much more effective. Mr. English - I think it was this last fall that I had the pleasure of being on a program with a student from Metro School who related experiences quite similar to students at the Central Innovative High School, and achievements likewise. He was in love with the school. And I have heard stories of other students with similar experiences there, and I know it comes from the kind of personal concern that you and the rest of the staff there have for the students. We really appreciate it. I don't know when I have ever heard anybody in this system come before the Board and be more frank about their problems than you all have, and I commend you very much for sharing those problems with us. Mrs. Williams - We are talking about students coming from all parts of the city and the excessive cost of transportation. Do you say that this is a mandate for the seven of us here to start looking around; that there is a need?

Mr. Driggs - There is a need, yes.

Mrs. Williams - And where there is a need, to me there is a mandate.

Dr. Smith - Thank you, Mr. Driggs, Ms. Narcomey and staff members of the Metro program. We appreciate very much, again, your taking your evening to share these experiences with us. I think we have had presented here some examples or reports associated with two somewhat unique programs. I think this gives us a real good example of the fact that we take second place to no one when it comes to providing educational experiences for all the pupils of all of the patrons of this school system. I am extremely proud of the fact that we do have these kinds of programs in Oklahoma City. Dr. Smith continued: At the May 3 meeting of the Board, an .Oakridge patron presented Report a proposal to consider the assignment or reassignment of students residing in an area Proposal of currently attending Bodine Elementary School to Oakridge Elementary School. The Oakridge Patrons Board requested that the staff review the proposal and submit its findings or its report back to the Board. Before I present the report of the staff, I would like to commend the patron who brought this proposal, as well as the other patrons in the area, for the interest in their school and in our school system. I appreciate the manner in which they have handled it. They have taken a very positive approach in attempting to resolve a very special problem to them. As the staff considered the proposal, three alternatives seemed to surface. One was to submit a request to the Court to allow transfers from Bodine to Oakridge. Another was to submit a request to permit reassigning the area currently assigned to Bodine, to the Oakridge attendance area. And the

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MINUTES OF MEETING OF MAY 17, 1976 - CONT'D

Report Proposal of Oakridge Patrons - cont'd

R> #131 Motion Failed Re Permission for Elementary Students to Transfer from High Enrollment to Low Enrollment Schools

Dr. Smith cont'd

third alternative was to continue for 1976-77 with areas assigned as they currently are assigned, and then awaiting the results of the comprehensive study to be conducted in the entire school system and using the results of that before any further changes of assignments are made. As we analyzed these alternatives, when we considered the item relating to transfers, and the proposal was to allow those who desired, to transfer to Oakridge, and those who desired, to remain at Bodine, it appeared that it would be a personal preference or freedom of choice, if you will. In reviewing the freedom of choice concept as it has been ruled in other districts when a district is under a desegregation Order, that this would be in conflict with the goal of promoting a unitary school system. In considering the reassignment of the area without the benefit of the results of the comprehensive study of the total district, we found that this was in conflict with our proposal. It could then affect the further reassignments, and it could work to our disadvantage. We, therefore, recommend that no further changes in assignments of students be made for the 1976-77 school year, and that the study of the entire school district proceed. I would hasten to add that we would encourage, we would solicit, we would invite the input from the patrons of this area to assist us in the district-wide study. I would be happy to respond to questions in connection with this.

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Mr. English - If there are no questions, I would move that the Superintendent and staff be asked to investigate the possibility of permitting students in high enrollment elementary schools to have the option of transferring to low enrollment schools in | the coming school year, and that the recommendation on this subject be submitted to the Board prior to its first meeting in June. Mrs. Potts - Do I hear a second to the motion?

Dr. Start - Can you say it again? Mr. English repeated the motion.

Dr. Start - Prior to the first meeting in June. that?

You mean without any guide, just

! Mr. English - What I am asking for here is a study. In other words, certainly if we I went into something like this, you are going to have to have it so it would not I adversely affect the racial balance of the schools. I have some thoughts, but I think that we can ask the staff to look into this possibility, and those of .us who have any sort of ideas on it might offer those to the staff as well. Mr. Brown - I will second that.

Mrs. Potts - We have a motion made by Mr. English and seconded by Mr. Brown that the Superintendent and his staff investigate possibilities to provide for students an option to transfer from high enrollment to low enrollment schools, and this report to be presented to the Board prior to the first meeting in June.

Dr. Smith - For the sake of some clarification, could I ask what we mean by a high enrollment area and a low enrollment area? The next point is the time factor. With the closing of school; we have a study on the Human Relations proposal and a few others; I am begging for4 time I guess, really.

Mr. English - What I am saying, I think, is that I would hate to see a report put off until it was so late that we did not have time to accept applications from people for these transfers; that it would cause a problem then in staffing, and assignment of staff to the schools that are now low enrollment schools, which would gain under this program. Mrs. Potts - Mr. Johnson, I think certainly one thing that would enter in here would be what limitations we would have of submitting this kind of a proposal under court deadlines. Mr. Johnson - I understand that the May 31 limitation has been interpreted as applying to a change in transfer policy, which if that is correct, it would make it imperative that something be done before that deadline. Mr. English - Harry, I am going to ask you for your legal opinion as to whether that applies? Mr. Johnson - I would have to check the Order, the language of the Order that set the May 31 deadline.

Mr. English - I would prefer to give the staff as much time as possible, but at the same time I don't want to pass up the opportunity for doing something this year in this area. I have some question in my own mind as to whether May 31 is the deadline. I think that he was talking about assignment of students; that is, the changing of attendance areas. But it may well be that that Order was broad enough to include that. I certainly wouldn't want to run past that deadline, if that is the case.

255

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D Mr. Johnson - I would, he glad, to give my own legal interpretation, hut I would have to study the Order.

Mr. Brown - If you remember, we adopted a set of criteria for consolidation. I think that involved in the discussion of this, there has to be a consideration of what the passing of this kind of motion would have on any kind of criteria for closing. Because if we should adopt the motion, we would he establishing a freedom of choice, a freedom of choice within the guidelines within the allowances of the Court, which then would provide the opportunity for those schools then to go out and recruit parents and students out of other school areas to come and be in their school. I can see problems where someone might not like to go to the school that they are assigned to, and so they hunt another school to which they might have gone had they been across the road. I think this is a major issue to consider; it is a far-reaching, major kind of proposal. I really don't think we ought to consider it this early. Mrs. Williams - It wouldn't be retroactive to what we have already done.

Mr. Brown - It wouldn't have anything to do with what we have already done, but it would have a great deal to do with what we aie going to do in the future. And if our intent was to establish a policy to give us some reasonable way to consolidate schools, then we will have done a great deal, in my opinion, to negate some of that possibility. Maybe we would want to change that. But I think if we do, we would need to rethink through what we are proposing. I prefer to wait a year. Dr. Start - In other words, if a patron or an elementary school in the far southwest quadrant of the city wished for their child to attend an elementary school in the far northwest part of the city, and if that transfer did not affect the black/white ratio to a significant degree, that transfer would be approved? Mrâ– English - If it were what I refer to as a low enrollment school, one with 200 or 225 or fewer students, and the youngster in the southwest part of town that you are referring to would come from a school that we say might have 500 or 600 students in it. Mrs. Potts - I see this as a kind of situation where you might not have to provide transportation as a school system; that it would be up to the parents.

Dr. Start - I understand that. You could get around that, but I see in this motion a tremendous competition within our elementary schools. It has far-reaching proportion: It may get us off the hook, I suppose, as far as controversy arising about closing some more schools next fall. If enough transfer from the high attendance schools to the low attendance schools, then we won't have to close any more elementary schools. Mr. English - It could come up with a leveling effect. You have some schools now that are projected at lit 5 or 155 students. According to what the Board has really said in the criteria, is that a school with less than 200 students in it, is not offering an educational program that is equal to one that is offered in a school with ItOO or 500 students. So, therefore, by this you would be increasing those numbers back up to that 200 mark or above. So from an educational standpoint, you are dealing more with students' needs here.

Dr. Start - I am not too happy, Dr. Smith, with the staff's proposal about the Oakridge Elementary School situation, but I am not sure that we ought to___ . I guess it wouldn't huriY~to look at some definable criteria, like furnishing your own transportation, or not affecting black-white ratio. But as far as really implementing this thing, I am not remiss of going the first of July to the Court either, if it is a program that we think will benefit the students of this district. Mrs. Hill - We have this comprehensive district-wide study coming up. working on that or will be?

Aren't we

Dr. Smith - That will be for implementation or consideration for the 1977-7S year. Mrs. Hill - I think we need to wait.

Dr. Start - Paul, tell me what you are thinking. You made a motion, but it is more to that motion than what you are saying, isn't it? Mr. English - Really, I do have some ideas about it. But I think the staff is quite capable of looking at some possibilities here and coming up with some ideas, and I think it might give us an opportunity to see if people know that their youngsters are going to go to an integrated school, how many will voluntarily decide to go to a school some place other than where they are normally assigned. This could benefit us in the comprehensive district-wide study later on. If I understood correctly, the criteria hasn't been drawn up on the comprehensive thing; we don't have that concept designed yet. So I assume that it is open-ended, and certainly a restrictive freedom of choice plan might be an option that we should look at in the comprehensive plan. And certainly we could have an experience with it on a small scale here, if we confine it to the low enrollment schools.

R. #131 ' Motion Failed Re Permission for Elementary Students to Transfer from High Enrollment to Low Enrollment Schools - cont'd

256

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D #131 Motion Failed Re Permission for Elementary Students to Transfer from Sigh Enrollment to Low Enrollment Schools - cont'd

Mr. Brown - Paul, you have now placed the date for the first meeting in June, hut you will have an opportunity to interact with Dr. Smith and with staff between now and then, and if it then becomes obvious that we can't really deal with it at that point, then you can come back and amend that time frame. Mr. English - Correct.

Dr. Start - If that is the time frame, we are going to have to act on it tonight. We do have somewhat at present an aspect of what you are saying. We have, I think, continuously, even under the Finger Plan, allowed white high school students to transfer into Douglass and Northeast, if that is where they wish to go, irregardless of their home attendance area. So we have ongoing and have had for some time this policy in effect. Isn't that right, Dr. Smith? Dr. Smith - That is basically following the old majority to minority transfer policy.

Dr. Start - And that has been approved by the Court? Dr. Smith - That is almost nil now, as far as the numbers involved. of those, and it is no longer the majority to minority.

There are very few

Mrs. Potts - I think this freedom of choice, we have seen the effectiveness of it on a high school level with Central Innovative School, and I think that using some of the same kind of guidelines, there is a possibility for a choice between elementary schools. And there certainly is difference. Some are more traditional and some are more innovative, and some parents prefer a more innovative or a more traditional school for their children, and some need different kinds of settings. And this may have some real potential of providing a better way of individualizing education for our elementary age students in a whole different manner. Mr. English - I kept the idea of.â€™low enrollment into a word like that, rather than putting a definite figure on it, because I think that the administration can certainly look at it and recommend what that low enrollment actually means.

Dr. Start - I personally would like to see some of this too, but we got a lot of things going in this district. This Board has really been moving rather rapidly in many areas, and I am beginning to feel some empathy for our staff. If you will allow the staff to say, look, we Just can't come up with anything meaningful in this kind of time period, and maybe suggest another date, I will vote for the motion. I would hate to rush into something that is going to create a negative feeling among the staff. In other words, our number one priority is human relations, and there are several other things that we need to deal with. Mr. English - I think the staff can make a valid response within this time frame.

Mrs. Williams - Does your motion Just speak to elementary schools?

Mr. English - Yes. Mrs. Williams - As the President said, it could be a type of pilot something, because by the time we get that 1977 school year report, all the children involved in that Oakridge School situation will be gone, won't they? Mr. Brown - I haven't accepted the fact that the Oakridge parents who made this proposal are losing anything right now. So I don't think they are going to be gone from something if we wait a year.

Mrs. Williams - They would probably be in Fifth Year Centers. Mr. English - According to our concept, they are losing something. Our concept is that they are going to have 150 young people enrolled in that school next year, and our concept says that if you have less than 200, you really are missing something.

Dr. Start - How do you see this, Dr. Smith? Dr. Smith - As I interpret the motion, it is to permit transfers for personal preferences for elementary students from a high enrollment school to a low enrollment school so long as it does not affect the black/white ratio. And I am assuming that you wouldn't want to get to the point to where it would affect that so-called high enrollment school to pulling it down as well. If the Board votes to request it, the staff will do it. I would remind you that we have the human relations study; we are in the middle of budget preparation, and I will be getting you some information on that; we have several staff members involved in negotiations; we have the closing of school activities, commencement exercises; a number of other kinds of activities. Dr. Start - Paul, do you really see any problem of dealing with that issue before___ ? Mr. English - I think it is going to boil down to this, frankly. I think it is going to boil down to a concept. You either accept the concept or you don't accept the concept. When the decision is made within this Board and within the staff, it is

257

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D

Mr. English cont'd going to he based on the concept of freedom of choice and not really the effect in each building in the district. You accept the freedom of choice concept that we have talked about here, or you don't.

Dr. Start - That will have to be approved by the Court, even if we bought the concept and the staff bought the concept. He has already indicated his displeasure with major changes a few weeks before the start of school.

R. #131 Motion Failed. Re Permission for Elementary Students to Transfer from High Enrollment to Low Enrollment schools - cont'd

Mr. English - His Order to us several years ago was to have these changes in attendant areas to him within 90 days before the start of school, which was set up to be May 31We as a Board and administration accepted upon ourselves a rather arbitrary decision of May 31 that we would try to have them in there so the Biracial Committee and everybody would have additional time to study the proposals, but it has been a self-imposed May 31â€˘

Mr. Brown - I agree that it is basically whether you accept the concept. I personally feel like we would be opening up a can of worms that we would be very very sorry for if we made this choice, even if the Judge accepted it. Mrs. Potts - It might even be that staff would want to limit it to a situation such as the one that we have here with Bodine and Oakridge, where we are talking about the closest open school, rather than across city or with going past convenient schools. I can see limitations on this. Is there any other discussion on the motion? We have one more meeting scheduled for this month. So in a way we are really talking about a response back in a week or calling a special meeting for that response later. I think we need to go ahead and call for the vote then, because time is a pressing factor on this motion.

Mrs. Hill - I can't see the need for rushing into -this at this time. I agree with Dene; we are going to have some problems. If we can't complete from our packet what the staff does in a week, we need to recognize that their time is valuable too.

Mr. English - I think that certainly if staff finds that it can't complete the report in that time, they can certainly say so.

Mrs. Potts - Aren't we really Just talking about a response from staff on this, and not some full-blown report? Mr. Brown - As far as I am concerned, what we are asking for is a whole change in the way that pupils are assigned. If we are going to do it, then it needs to be done thoroughly so that we can know what impact it is going to have on the system.

Mr. English - Let me back up for a moment and say that if we change from June 7 "bo say as soon as possible, because of the other wording in the motion there, that implementing it for this year, it is going to come forth in time to implement. In other words, if it takes until the 13th of June, it is understood that that means if there is a recommendation to go this route, there will be sufficient time for people to make applications.

Mr. Brown - Dr. Smith, aren't you already involved in staffing elementary schools now? . Dr. Smith - The Directors have already worked with the principals for the assignment of staff for next year.

Mrs. Potts - I think we have talked all around this subject. for a vote on this? Madam Clerk, will you call the roll?

Are you ready to call

On roll call, Mr. Brown voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion was defeated because it did not carry by a majority. (1) Mr. English - I would like to present to the Board a motion and ask that it be put on the agenda for next week's meeting. I move that the Board approve, and seek court approval of, the following "freedom of choice" transfer policy:

Upon written request, a student shall be granted a transfer to an elementary school with an enrollment of less that 225 students if these conditions are met: 1.

The student's transfer would further the racial integration of the receiving school.

The student's transfer would not result in the receiving school exceeding its population capacity.

3ÂŤ

The student's parents would provide transportation to and from school.

For Consideration at Next, Meeting of the Board

258 MINUTES OF MEETING OF MAY 17, 1976 - CONT'D For Consideration at Next Meeting of the Board cont'd

Mr. English cont'd The student's transfer would not result in enrollment at his or her regularly assigned school falling below 225 students. 5.

The student's transfer would not cause the black/white ratio at his or her regularly assigned school to exceed or fall below the district-wide black/white ratio by 20 percent or more.

The student's application is submitted to the Research Office by a date set by the Superintendent.

Such transfers shall be granted to eligible students in the order in which the transfer applications are received by the Research Office.

Mrs. Potts - Do I hear a second?

Dr. Start - I will second it.

Mrs. Potts - We have a second by Dr. Start, and this will be placed on the agenda for next week.

(2) Mr. English continued: I would also move that the Board ask the Federal Court for permission to allow pupil transfers from Area C and D from Bodine School to Oakridge School, with the understanding that such transfers shall increase the percentage of blacks within Oakridge School. Mrs. Potts - Do I hear a second to the motion?

Mrs. Williams - I will second. Mrs. Potts - The motion is seconded and will be voted on next week.

ENCUMBRANCES AND PURCHASING

#132 Approval of Encumbrances and Purchasing Items 3-1 thru B-4

A motion was made by Mr. English and seconded by Mrs. Hill to approve Encumbrances as listed for April 27 - May 11, 1976, and Purchasing Items B-l through B-4 as follows:

Purchasing

Purchase of Cosmetology Supplies and Equipment Purchase of cosmetology supplies and equipment (trimmers, mannequins, press combs, rollers, hair brushes, shears, bleach, etc.) for .Vocational Education classes from the following companies which submitted the low quotations on specifications: Russell's Mdse. Distributors, Inc. Pbarlduck, Inc. Sooner Beauty Supply, Inc. Porter's Beauty Supply Marianna, Inc. Henry Kayser & Fils, Inc. Advance Beauty Products, Inc. Burmax Company, Inc. Total

28.20 363.01J110.54 350.00 124.65 914.30 162.63 51.60

2,104.96

purchases are to be charged to the following Accounts:

BL 6030.03 G 240.01 Total

1,199-25 905.71

2,104.96

Approval of Purchase of Vinyl Asbestos Floor Tile Approval of purchase of vinyl asbestos floor tile (1165 boxes) for use by the Maintenance Department from Welch Floors, Inc., which submitted the low quotation. This purchase in the amount of $13,222-75 is to be charged to Account BL 562O.O5.

259

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D

R. #132 Approval of Encumbrances and Purchase of Instructional Supplies Purchasing Items Purchase of instructional supplies (clay, glaze, sponges, brushes, burlap, crayons, B-l thru B-4 felt, ink, paint, yarn, etc.) for warehouse stock from the following companies cont'd which submitted, the low quotations:

Purchasing cont 'd 3.

Macmillan Arts & Crafts, Inc. Old Town Pottery Seeley's Ceramic Service, Inc. Thompson Book & Supply Company Dollie's Ceramics Educational Marketing Services Corp. Practical Drawing Company Macmillan Teachers Center SAE Supply Oklahoma Paper Company Constructive Playthings Asel Art Supply Economy Handicrafts, Inc. Eriksen's Crafts, Inc. Lion Brand Yarn Company Beckmann, Inc. Variety Wholesale Company

Total

846.00 788.00 1,568.90 26,945.09 1,018.44 349.20 1,978.56 9,840.12 151.20 5,768.00 3,278.64 348.00 216.00 959-52 5,937-50 1,862.00 813-40

$ 62,668.57

These purchases are to be charged, to Account G 240.00.

Purchase of Teaching Aids Purchase of teaching aids (Module II Inquiry, Module III Questioning, etc.) for Career Education Programs from Changing Times Education Service (quotations and materials available only from the designated distributors and/or publishers). This purchase in the amount of $608.00 is to be charged to Account 240.01, CEP-3, and has been approved on our Career Education Program.

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. UNFINISBED BUSINESS Motion made by Mr. English and seconded by Mrs. Hill at the meeting of May 3, 1976, to be considered at the meeting of May 17, 1976:

Consideration for the creation of a committee to study the feasibility of establishing a Pilot Magnet Program for gifted and talented pupils. Mr. Brown - I would like to amend the motion to delete the words "Pilot Magnet" from the motion, and leave the wording "consideration for the creation of a committee to study the feasibility of establishing a program for gifted and talented pupils."

Dr. Start - I will second it.

Mrs. Potts - Motion was made and seconded to exclude the words "Pilot Magnet." there any discussion on the amendment?

Dr. Start - What it obviously says without that, is that to study the feasibility of establishing a program for gifted and talented pupils doesn't define it as a magnet program. A magnet program has certain connotations to it, and I think this ought to be a wide-open thing. There is a lot in this preliminary report that I can't agree with at all. That doesn't mean that I am against studying the feasibility of establishing some program. Mr. Brown - We are not against the program for gifted children. We just think that there are many other kinds of programs than the one that we have seen, and that is the intent of my deleting these words, to let the committee study and make recommendations for a program for gifted and talented pupils.

Mrs. Potts - Any other discussion on this amendment? the amendment.

We would call for the vote on

On roll call for the amendment, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the amendment carried. On roll call for the motion as amended, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried as amended.

R. #133 Approval for Creation of a Committee to Study Feasibility of Program for Gifted and Talented Pupils

26o MINUTES OF MEETING OF MAY 17, 1976 " CONT D

NEW BUSINESS

'or Consideration ,t Next Meeting if the Board

Mr. English - I move that the President of the Board appoint an Equal Employment Advisory Committee to monitor implementation of the district's Affirmative Action Plan. The committee shall he comprised of two representatives from each of the following school-related organizations: the Parent Teachers Association, the Title I Advisory Committee, the Helping Hands Advisory Committee, and the Educators Affirmative Action Coalition. The Equal Employment Advisory Committee shall also include one elementary principal, one secondary principal, o,ne member of the Association of Classroom Teachers, one member of the American Federation of Teachers, one member of the Oklahoma City Association of Educational Secretaries, one member of the Oklahoma City Support Personnel Association, one member of the Local #1357 Laborers International Union of North America, AFL-CIO, and four members of the Central Office administrative staff. The Superintendent shall select the four Central Office administrative staff members to be on the committee. Each of the previously named organizations is requested to nominate two persons for each committee member they are to have. Such nominations should be made within the concept of equal representation by race and sex. The deadline for nominations shall be May 2U, 1976. The Equal Employment Advisory Committee shall submit reports to the Board at least once every three months, reporting on its evaluation of implementation of the Affirmative Action Plan and recommendations for improvements. Mr. Brown - I will second that. Mrâ– English - Because of the timing on this, I would like for us to have a vote on it tonight, if we could please.

Mrs. Potts - Motion was made by Mr. English and seconded by Mr. Brown.

Mr. Brown - Paul, as we think about this, the committee that has been recommended by the Superintendent in the structure, operate within the structure of the Department of Personnel; that committee was placed in its monitoring? This committee of the Board; right?

was to be appointed that that committee would right? Is that where will then be a committee

Mr. English - I think that this is a committee that supersedes that committee.

Mr. Brown - I know. basically reports?

But this committee then changes as to where the committee

Mr. English - I am not sure that I get to the point of your questions exactly. does report to the Board; correct. I think the other one was an advisory type committee; I am not sure who it advised other than the administration.

Mr. Brown - The intent of this is first to set the nature of the committee, on your part, and then to direct it then to report directly to the Board on a recurring ongoing basis?

Mr. English - The idea here is that the Human Relations Committee recommended a procedure for establishing committees, and this is in line with the concepts in that recommendation.

Mrs. Potts - You are referring to having an organization select its own representatives

Mr. English - Correct.

Dr. Start - Yau don't mean for this advisory committee to report directly to the Board; you mean through the Superintendent, don't you? Mr. English - I mean that this committee reports to the Board, just as the Student Rights and Responsibilities Committee reports to the Board. It is created by the Board. Dr. Start - Yes, but we want it to report to the Board through our Superintendent.

Mr. English - It is a Board-established committee, and I would assume that a Boardestablished committee reports to the Board directly. The Student Rights and Responsibilities Committee doesn't report through the Superintendent.

Dr. Start - Yes, it does.

It hasn't reported yet, but I expect when it does,it will.

Mr. English - You mean send the report to the Superintendent's Office, and then he transmits it to us?

Dr. Start - Right. Mr. English - If that is what you mean by reporting through the Superintendent, yes.

261

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D

Dr. Start - I want to make myself clear here. We are holding our Superintendent responsible for our activity in the Affirmative Action Plan. And we cannot then, if we are going to hold him responsible, have an advisory committee that bypasses him to the Board; can we?

Mr. English - I think there is a difference in a committee that implements a Board program or policy that we are holding the Superintendent accountable for, and one that monitors a program being implemented under the direction of the Superintendent. This is strictly an advisory and monitoring type of committee. It is not an implementing committee, in that it doesn't go in and hire 20 people within a particular department. But it may advise the Superintendent that we think this department here needs to have some improvements made in some areas.

Dr. Start - I don't want to create a situation like we have with the Biracial Committee who reports directly to the Judge and doesn't even come through the Board. Mr. English - I don't think you have anything to worry about on this.

Dr. Start - I think all committees should report to the Board through Dr. Smith. Mr. English - I am sure we are having a problem with communications, because I think we are both saying the same thing. Mr. Brown - I am not sure though that this doesn't need to be understood. That is Just like the Attorney reports to us. He doesn't report through Dr. Smith. The Treasurer reports to us. He gives a copy of his report to Dr. Smith, but he is directly responsible to us. Is this committee responsible to Dr. Smith, or id it responsible to us? It's a line of authority type responsibility, and I think that needs to be understood, as to who the committee is responsible to.

Mrs. Hill - The motion states that it is to the Board. Mr. Brown - If so, are we creating a committee that monitors for the Board the activities of the Superintendent and his staff and his committee in terms of affirmative action, or are we establishing a committee that is the instrument of the Superintendent along with everything else?

Mr. English - Let me Just say where the whole idea of an Equal Employment Advisory Committee came from. It is on page 2 of your Affirmative Action Plan that the Board approved on March 8. We as a Board read this and approved this creation here, and it says, among other things, that the appointment of an Equal Employment Advisory Committee, with membership including minorities and females for various Job levels and departments, will be established to monitor the program. As to who it reports to, it doesn't say who it reports to. My motion does. It says that it reports to the Board.

Dr. Start - I don't want to set up a committee that monitors our Superintendent; that's our Job. Mrs. Potts - I think Dr. Smith might like to respond.

Dr. Smith - I do have a couple of questions. You amended the Affirmative Action Plan to hold the Superintendent responsible for the implementation of it. We also have indicated in there the Personnel Services Officer; we have a person that has as one of their responsibilities, the working and training of people to assume greater responsibilities, etc. I am wondering what the working relationship would be with this committee to the Superintendent and to the Personnel Services Officer. I see some gray areas here, and I would like to see them cleared.

Mrs. Potts - If this motion were altered to have it read,"they shall submit reports to the Superintendent and the Board at least once every three months; does that help solve this problem? I have a feeling we are talking about semantics; that we as a Board really feel that ultimately you are responsible, Superintendent, for carrying out the policies of the Board, and we have got to leave those responsibilities with you, and yet we are interested in hearing about the progress of the implementation from the committee.

Drâ– Start - .1 don't think we are talking about semantics here, really. Suppose as I, an ex official in the school system, hire some person and this Affirmative Action Committee feels that I hired this person in violation of some affirmative action program and says so; who are they going to say that to? Are they going to come to the Board and say, ex official in the school system hired this person in this Job in violation of the Affirmative Action Program, in our opinion? Are they going to come to the Board with that, or are they going to come to Dr. Smith with that kind of evaluation? Mr. English - Armond, maybe a little bit more reading from the Affirmative Action Plan that we adopted would help clarify some of what the role of this committee is, because it talks about a Title IX subcommittee being formed with parents, principals, teachers, and students, whose major task will be to review all employment policies and procedures

For Consideration at Next Meeting of the Board cont'd

262

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D ?or Consideration it Next Meeting Df the Board ?ont1d

Mr. English cont'd to determine if discriminatory practices exist. The Equal Employment Opportunity Committee (they have changed the name on it for me here) will have the same assignment and, in addition, will monitor results on a long-term Basis. I don't visualize the committee really as looking at one individual's appointment and saying that was a no no, that you should not have appointed a man to that position. I think they are supposed to look at, as it says here, the policy, how the procedures are, and when they monitor its implementation, they say, all right, you look at a department or something and see if there is some discriminatory practice going on within the department systemwide. And then from the term advisory, I would assume that they also are not waiting around until the quarterly report to give advice to the administration on things. As they develop information, they would certainly share that. This says at least quarterly, they are going to share this information with the Board. There is no prohibition on them reporting to the Superintendent or to the Board on a more frequent basis.

Dr. Start - If they are not going to deal with so-called "gut issues" like I just talked about, and just going to deal in generalities, we are not ever going to get an effective affirmative action program done, because, as you know, the area in which we have the greatest degree of criticism is in our upper level administrative staff. That's where we are probably out of focus, as far as EEOC is concerned, and you know we have been told about that. So if they are not going to deal with specific issues and employment practices, what are they going to do?

Mr. English - I am sorry if I left the impression that they are not going to deal with employment practices. What I am saying is that they are not going to deal with personalities, as I see it. In other words, they would say all right, in the Central Office top staff, there is a problem in this, that you need to improve the balance i within this, and here are the procedures that are the problem areas. Here is why you don't have the proper balance.

Mr. Brown - As we dialogue here, and as I listen to the dialogue and participate in it, and listen, it seems to me that we are awfully unclear on an individual basis as to what this is going to do. Mr. English - It is what we did March 8, because we approved the creation of a committee which we didn't know what it was going to do except for what it said right there; who it was going to report to and its relationship with the Board or the administration. Mr. Brown - I believe that before we go very much farther, we need to clarify that before we go on with the committee.

Mrs. Hill - I.agree. I think Paul has his Affirmative Action Plan with him; the rest of us don't seem to have. I think the Board's policy is for these motions to lay on the table one week, and I would hope that we would have time to do some more study on this. I think we are all confused.

Dr. Start - The whole thing comes back to the fact that the Coalition was unhappy with our action, and came and told us in which areas they were not exactly pleased with; right? I think we are big enough as a Board to say okay, let's re-look at it. One of the areas in â€œ"which they criticized our action was on this committee. Isn't that what you are saying, Paul? This was one of the areas that they were critical of our Affirmative Action Program. This is your attempt to satisfy one of those criticisms; is that correct? Mr. English - I might. I think that a committee that monitors needs to not just be independent, but also have the appearance of being independent in some aspects. If you appoint a committee; you create a program; you are charged with implementing the program; and then you appoint the committee, I think you set yourself to be criticized that, true or false, the validity.of that statement doesn't matter, because people will say, yes, you set up a rubber stamp committee to say yes, you are implementing it correctly, as we interpret the policy. And this gives an independence to it, which I think alleviates some of the possible criticisms.

Dr. Start - Am I hearing you say that you want this committee not to report to the Superintendent, but directly to the Board? You want this committee to be autonomous, evaluating the Affirmative Action Program in this district, without any connection except to the Board? Mr. English - There is a difference in what you are saying. I think that you can be independent and still have a relationship with the administration; you can work with the administration. You don't have to divorce yourself completely from the administration. It is an advisory committee.

Mrs. Potts - Dr. Smith, did you have any more comments that you wanted to make relating to this motion? Dr. Smith - I think we would all agree that we submitted the Affirmative Action Plan feeling that it was the best plan possible for this school system, at the time.

263

MINUTES OF MEETING OF MAY 17, 197.6 - CONT'D Dr. Smith cont1d As we have indicated, it was not to be considered as a final plan or that it could not be altered or amended and changed as we obtain new data, new information, etc. I have a little concern yet when you hold the Superintendent responsible for a program, and then you are indicating that the Board appoints the committee to monitor and report to the Board. And I am wondering again what kind of relationship you would have between this committee and the Superintendent, or this committee and the Personnel Services Officer that has a great deal of responsibility in connection with the Affirmative Action Plan. Mr. English - Would inserting the phrase "to the Board and to the Superintendent" ease this situation in your mind?

Dr. Smith - I think when the first statement says the"President of the Board appoint a committee}' I think that in itself indicates that it is a Board committee, and I think whether it reports to the Board and the Superintendent probably has not a great deal of bearing. I think it could be, again, about the same way as the example of the Attorney and Treasurer giving me a copy of the report. Mrs. Potts - We are talking about having the organizations themselves select the person. I would be agreeable certainly to the Superintendent and the President of Board selecting the groups to be represented on this committee, as I believe we did with the Human Relations Committee before, and then altering this to where it reads "to the Superintendent and to the Board."

Mr. English - Frankly, I really believe that we do have a responsibility as a Board member to monitor. And to facilitate that monitoring, I think it is certainly not unusual at all to create a committee to assist the Board in performing this duty. I don't see anything shameful in that. I don't see anything that is to be interpreted as critical in that. I think it is a carrying out of our legal responsibility and function to do this. Mr. Brown - Then why must we select a monitoring committee from within the system? I have some difficulty forcing on the Superintendent members who really are members of his own system, people who work for him who then monitor his activities. Why then, if we are going to set up a monitoring committee, why not go outside the system, select people to monitor who really then can relate directly to the Board, and who can come in like a consultant firm or something like that, and monitor the progress? In that way, you don't have this problem here. We are going to have possbily 20 people on this committee who work for the Superintendent, who get to report directly to the Board about the Superintendent's activities. To me, I don't know whether I would want to be the Superintendent in that kind of a structure.

Mrs. Potts - Are they reporting any more to the Board than, say the Student Rights and Responsibilities Committee is? We are talking about a school system, and not talking about reporting on the Superintendent, it seems to me, and where a school system has problem areas. Mr. Brown - In Rights and Responsibilities, you are talking about abstract ideas. When it comes to affirmative action, you are talking about specific proposals directly related to persons whose jobs and securities and promotional structure___ , that everything about"them is involved in that. In a sense, they relate; they don't relate in terms of substance. If I were on this committee and I were a female, if it didn't come down to where I thought it ought to be, I would just raise sand until it did. And I don't think I would be very objective about that. I think I would be pretty subjective.

Mr. English - Two points, Dene. We have had this discussion before really, about the committee versus a director of__ , whatever his compliance; the Board accepted the committee concept. The committee concept was not originally proposed by the Board, but by the administration.

Dr. Start - I guess what Dene is really saying is that he doesn't like a committee appointed by the Superintendent to monitor himself. Mr. Brown - Or by the Board.

Dr. Start - We are holding the Superintendent responsible for an affirmative action policy. Then the Superintendent appoints a committee, and the function of this committee is to monitor the Superintendent. Isn't that what we are saying? Mr. English - I think that it is monitoring implementation. This can be beneficial, as I see it, to the Superintendent as well as to the Board. Because then this committee can report to the Supeintendent, and say, it is being implemented this way. You may have intended for it to be implemented in another manner, but this is what is happening. Mrs. Hill - The Superintendent is charged with the responsibility of this Affirmative Action Plan. That is his job, to see that it is implemented. He, himself, cannot do it; so he has asked the committee to help monitor it, because he just can't do it

For Consideration at Next Meeting of the Board cont'd

264

MINUTES OF MEETING OF MAY 17, 1976 - CONT'D

i'or Consideration it Next Meeting >f the Board jont'd

Mrs. Hill cont'd

all. If the group is doing what it should, is that not what the type of committee comes to? It is a committee to see that they are doing their jot, the Personnel Department ? Mr. Brown - When he appoints them, that is exactly what it Becomes. But when we appoint them and they report to us, I think it Becomes a police type of policing the application of the policy.

Mrs. Hill - But they would feel no responsibility to the Superintendent to report to him? The Family Life Committee didn't, because we were a Board-appointed committee, and that is what this says, a Board-appointed committee. We feel responsible to report to the Board; not going in and giving our report to the Superintendent for him to give to the Board. Mrs. Potts - It sounds to me like we need to at least let this motion lay over a week, for people to consider it, and maybe for some chance for feedback on it.

Dr. Start - I am ready to go back to an officer, one person. Mrs. Potts - Do I have a consensus of approval to do that, to leave this as motions normally would, lay over for next week's agenda? And then we would call for a vote at that time, and see if we have any more clarity then. Is there any other new business?

HEARINGS Mrs. Connie Dosher, Patron, addressed the Board regarding the enrollment at Oakridge and transfer of students to the school.

Members of the Board inquired: Dr. Start - Explain to me what the problem is with the adjacent Midwest-Del School District. Mrs. Dosher - You are talking about within a four-block area. The designated area that we are talking about is partly complex apartments and I think eight homes, and it is in within walking distance of Oakridge, within four blocks. You can drive through the area and there are homes for sale, and you can talk to the people that have children in Oakridge now that are going to sell their homes.

Dr. Start - Why? Mrs. Dosher - Primarily because we don't have enough teachers. dropping.

Our enrollment keeps

Dr. Start - Where are they moving to?

Mrs. Dosher - They are moving to the school district where they want to send their children. Dr. Start - They are moving across the line to Midwest-Del School District? that now?

Why is

Mrs. Dosher - That is where they want to send their children.

Dr. Start - What good would it do to include that district in Oakridge? Mrs. Dosher - Because some of us don't want to give up our homes. We are trying to figure out some way to keep enough students in Oakridge School, because we are proud of our school.

Dr. Start - I understand that. Mrs. Dosher - You can't tell someone that you can't move, to help Oakridge out. It is because they don't want to send their children to a Fifth Year Center, and they are moving out of this area. So our enrollment keeps going down.

Dr. Start -

They don't want to send their children to a Fifth Year Center?

Mrs. Dosher

- Oakridge is a K throug 4 school, and that is the feedback that we get.

Dr. Start - They don't want to send their children to a Fifth Year Center, so they are moving out? Mrs. Dosher - Yes. Our concern is to pick up enough students, that we won't drop to lose another student. Because at 175 we will lose another teacher, and we are at 199 now.

265

MINUTES OF MEETING OF MAY 17, 197 6 - CONT'D

Mr. Brown - I would, move that we adjourn for a short Executive Session.

Mr. English - Second. Mrs. Potts - All of those in favor of adjournment to an Executive Session, say aye.

All members voted aye.

R. #13^ Board Adjourned to Executive Session 10:20 p.m.

The Board then convened in an Executive Session.

ADJOURNMENT

The Board having completed its Executive Session at 11:15 p.m., it was moved by Mr. English and seconded by Dr. Start that the meeting be adjourned. All members voted aye. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Approved the 2Uth day of May, 1976.

R- #135 Adj ournment

â–¡Z:

266

MINUTES OF MEETING OF MAY 24, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, MAY 24, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

The meeting was called to order by Mrs. Potts and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Mrs. Williams introduced her husband, Calvin Williams, and their guests from Berkeley, California .

Roll call established that all of the Board Members were present. HEARINGS

The following persons addressed the Board: (1)

Joyce Drew, President, Association of Classroom Teachers

(2)

Mike Barlow, President, American Federation of Teachers

(3)

Troy Bartlett, Representative, Local #1357 Laborers International Union of North America

(4)

Dewey Eaton, President, Oklahoma City Support Personnel Association

(5)

Ruth McFarland, Representative, Sanity on Sex Organization

(6)

Joan Naylor, Representative, Sanity on Sex Organization

(7)

Walter Conner, Patron

Mrs. Drew, Mr. Barlow, and Mr. Eaton spoke regarding their support of legislation for adequate funding for education in the Oklahoma City Public Schools, allocation of funds for salary increases for Support Personnel, Incentive Aid, and other. Mrs. Potts head Mailgram which was sent to Senator James F. Howell, Chairman, Senate Education Appropriation Committee, from the Superintendent and President of the Board: "We would like to express our appreciation to you for your dedicated service to the people of Oklahoma. Please be assured that your many efforts in the field of education legislation have not gone unnoticed.

"Your task of allocating moneys to insure a quality education for all children in Oklahoma is not an easy one, and we understand the difficulties of some areas in being able to furnish their necessary share of funds. "As the final Common Education Appropriation Bill is drafted, we strongly urge consideration being given to appropriating a larger amount in the area of Incentive Aid. We also urge an increase in flat grants in the areas of special education and vocational education due to the added expense to districts offering these programs. "Your consideration of salary increases for both hourly and full-time Support Personnel would be appreciated. We would also like to be certain that the Bill provides funds for teacher pay increases for both new teachers as well as those teachers reemployed for the 197^-77 school year.

"We are grateful for your consideration of the aforementioned areas and ask that you contact us if we may be of assistance to you in any way."

Roll Call

267 MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

Mrs. Potts continued.: I share this with you to let you know that we as a school district are doing our best to work together with all of the very important people power that is part of our school district, and we hope that this will help convey our message to the legislature regarding our needs.

The hearings were continued with Mr. Bartlett requesting that the Board set a date as soon as possible after the next payroll period (May 28) for the purpose of receiving authorizations from Support Personnel for validation as a majority for representation for negotiating. Mrs. Potts inquired: You are asking that we set a date for receipt of cards following the next pay period; is that correct?

Mr. Bartlett - Right. I think the past practice of the Board has been that validation will be against the last payroll print-out, which is why I said as soon after that date as possible.

Mrs. McFarland and Mrs. Naylor spoke regarding sex education in the schools. Mr. Conner's remarks were in regard to the implementation of the Human Relations Program. MINUTES OF PREVIOUS MEETING #136 linutes Approved.

It was moved by Mrs. Williams and seconded by Mrs. Hill to approve the Minutes of May 17, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

LEGAL REPORT Lttorney's Report

Mr. Johnson reported as follows: (1) Truitt Case - In the Truitt case, our demur and motion have been set for special hearing on June 10. (2) Association of Classroom Teachers Negotiations-Recognition Association of Classroom Teachers Negotiations-Recognition case Supreme Court, I have filed a motion to advance the cause for a I am hopeful will be allowed and we will get a quicker decision ordinarily.

Case - In the pending in the State early hearing, which than we would

Dr. Start inquired: Mr. Johnson, you will remember that several weeks ago, the question was brought to us about whether or not accrued leave could be used by those teachers who were asked to go on military duty. Has that issue been resolved satisfactorily?

Mr. Johnson - To my knowledge, it hasnâ€™t. Of course, we did make a request for an Attorney General's Opinion. When the Board brought it up later, I called the State Superintendent's Office, from which the request was made for us, and they wrote a letter to the Attorney General asking him to give a decision on. it as soon as possible. I haven't heard anything from it since then. Dr. Start - And we are specifically asking for the Attorney General's Opinion about whether accrued leave may be used.

Mr. Johnson - Yes; that is correct. We have to ask through the State Superintendent's Office to get the Attorney General's Opinion. SUPERINTENDENT'S REPORT R. #137 Professional Crips Approved.

It was moved by Mr. Donwerth and seconded by Mr. English to direct the following persons to attend conference and workshop as indicated: At School District Expense

(a)

Maree Tarver, National Leadership Training Institute, Washington, D. C., May 24-26, 1976. Expenses to be paid from Teacher Corps Funds. Confirmation.

(b)

Eighty (80) custodians, Custodial Workshop, Foster Estes Vocational-Technical Center, conducted by Oklahoma State University, June 7-9> 1976. Expenses of tuition, $12.50 per custodian, to be paid by the District.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English rated aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

268

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

Recommended. Approval of:

(a)

A revised Policy for Purchasing

(b)

A revised Policy for Payment to Vendors

Recommendation Dr. Smith

Dr. Smith - Members of the Board were supplied Friday with copies of the proposed policies; revisions in the policies relating to Purchasing and Payment of Vendors. The changes that are being proposed in connection with the purchasing policies are to change the requirement that written specifications and invitations for quotation be required for purchases of more than $1,000.00 in lieu of the current limit of $500.00, and to allow purchase orders for those materials of less than $1,000.00 to be issued after obtaining the prices either by word of mouth, by written quotations, or by telephone. Purchase orders in excess of $1,000.00 would still come to the Board for their approval prior to the issuing of the purchase order. The change in the payment of vendors provide for the payment bimonthly in lieu of the monthly arrangement as we currently have. We feel this will create good will with our vendors, possibly encouraging additional bidders and maybe lower prices if they don't have to wait as long for their funds, and the possibility also of some of the cash discounts being able to be taken in connection with these. The recommended policies are in keeping with the management study report. Mr. English - Madam Chairman, I wonder if we could lay this over until the next Board meeting. I don't think there has been any publicity on it, and I think a policy change should have at least a week's delay so that anybody could read about it and possibly have input, if they would like to have input. Mrs. Potts - Would you like to make a motion to that effect?

Mr. English moved and Mr. Brown seconded that the item - A revised Policy for Purchasing and A revised Policy for Payment to Vendors be put on the agenda for the next Board meeting.

The following were recognized and Certificates of Appreciation presented to those present: (a)

Tim Vandagriff Star Spencer High School

Youth of the Year Award - National Exchange Club of Oklahoma City

(b)

Girls State Track Champions - John Marshall High School 440-yard

and 88O~yard Relay Team

Rochelie, Armstrong Weletta Kirk Nardell Hamilton Lorna Tucker

Mile Run Record Michelle Brown

Shot Put - Second Place Phyllis Gray

Long Jump - Seventh Place Marsha Darrington Mile Relay - Second Place Cherie Smiley Jean Rohrbach Jennifer Martin Rochelle Armstrong 220-Yard Dash

Lorna Tucker

Coach:

Clyde Ellis

R. #138 Recommended Policies For Consideration at Next Meeting of the Board

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D Recognition of Accomplishments Dy Students in the Oklahoma City Public Schools - cont'd

(b)

Girls State Track Champions - John Marshall High School - cont'd

Other Team Members Contributing to the State Championship Track Meet

Carmen Neal Kim Crawford Iris Smith Janet Zackery Linda Hardy Linda Pavon Regina Robinson Robyn Wollum Cindy Johnson Natalie Crawford Bernie Rentie Sandra Doolin Lady Trippe Debra Buckner Sandra Loveless Pam Ferguson Debra Jordon

(c) State Vocational Awards - State Vocational Conferences and Contests The following were recognized and asked to stand: FOSTER ESTES AVTC

OHOSO State Conference and Contest, April 22, 23, and 24, 1976 Tulsa, Oklalwma

Winners in the Medical Office Assistant Contests! Most Outstanding Chapter Award in Medical Office Assistants

Place

Contest

School

Student

Parent

i Address

1st

Individual Notebook

Star Spencer

Nancy Bussell

Mr. 6 Mrs. Robert E. Bussell

3704 Parkwoods Lane

3rd

Medical Office Assistant

Capitol Hill

Janet Dillier

Mr. S Mrs. Lewis Dillier

2629 S.W. 39th

2nd

Health Institutions Clerk

Capitol Hill

Janet Dillier

Mr. & Mrs. Lewis Dillier

2629 S.W. 39th

3rd

Individual Medical Project John Marshall

Shelly Randall

Mr. & Mrs. Hugh Randall

1101 N.W. 104 Terrace

3rd

Job Interview

Classen

Cathy Ridge

Mrs. Eanestlne Ridge

1936 N.E. 28th

3rd

Parliamentary Team

Honorable Mention

P.M. Medical Office Class A.M. Medical Office Class

Honorable Mention

Star Spencer

Barbara Griffith

Mr. & Mrs. B.H. Griffith

6900 N.E. 51st

Poster Contest

Capitol Hill

Marsha England-

1st

. Mr. & Mrs. Bill England

804 S.W. 51st

These students are outside the Oklahoma City School District, however they do attend Foster Estes. 1st

Radiology^

Putnam City

Clarice Bailey

Mr. & Mrs. Clarence Bailey

1st

Central Supply

Edmond

Diana Melton

Janice Melton

1710 Edgewood Drive

Dietary Contest

Putnam West

Tammy Baker

Mr. 6 Mrs Byron McKellips

6817 N.W, 21st

Honorable Mention (Nurse's Aide)

Edmond

Diana Melton

Janice Melton

1710 Edgewood Drive

Honorable Mention (Spelling)

Putnam City

Debbie Herrmann

Mr. & Mrs. Don Herrmann

1704 Rolling Ridge

2nd

7005 N.W. 62nd

2nd

Individual Project

John Marshall

Cindy Ewell

Mr. & Mrs. Clinton Ewell

1813 Carlisle Road

2nd

Medical Lab Contest

John Marshall

Cindy Ewell

Mr. & Mrs. Clinton Ewell

1813 Carlisle Road

This student is outside the Oklahoma City School District, however, they do attend Foster Estes. 1st

Individual Project

Western Heights

Michael Burks

Mr. & Mrs. J.W. Burks

2400 S. McArthur

270

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

Recognition of Accomplishments by Students - cont’d

(c)

State Vocational Awards - State Vocational Conferences and Contests - cont'd

OHOSO State Conference and Contest, April 22, 23, and 24, 1976 Winners in the Health Occupations Service Careers Contests:

Place

Contest

School

Student

Parent

Address

^st

Prepared Speech

Classen

Jana Atwood

Mr. fi Mrs. George Atwood

1308 N.W. 21st

[

1st

Respiratory Assistant

John Marshall

James G. Harlow

Mr. & Mrs. James Harlow, Jr.

1713 Pennington Way

2nd

Parlimentary Procedure

Foster Estes A.M. Class Health Occ. Class

2nd

Nursing Assistant

Southeast

Mary Kaye Hansen

Mr. & Mrs. John Hansen

801 S.E. 67

3rd

Individual Notebook

Star Spencer

Kim Ann Hom

Mr. & Mrs. Bill Horn

1321 Parkwood Ct.

These students are outside the Oklahoma City School District, however, they do attend Foster Estes ,

1st

Extemporaneous Speech

St. Mary's

Stacy Ann Caffrey

2nd

Prepared Speech

St. Mary's

Barbara Jean Peterslk Mr. & Mrs. A.R. Peterslk

3rd

Nursing Assistant

Norman

Denise Ann King

Mr. & Mrs. Allen King

2010 Melrose Drive

3rd

Prepared Essay

Putnam West

Debbie Merrell -

Mr. & Mrs. Ronald Merrell

7018 N.W. 16

Moore

Terri Casselman

Mr. & Mrs. Levi Casselman

407 N.E. 20

Putnam Webt

Debbie Merrell

Mr. fi Mrs. Ronald Merrell

7018 N.W. 16

Honorable Mention (Individual Notebook) Honorable Mention (Individual Notebook)

Mr. & Mrs. E.J. Caffrey

1024 S.W. 27

2120 S.W. 64

Winners in the Dental Assistant Contests:

2nd

Dental Assistant

Jolin Marshall

Kathy McWain

Mr. & Mrs. Harry McWain

208 N.E. Hefner Rd.

3rd

Dental Assistant

U.S. Grant

Brenda Reid

Mr. fi Mrs. H.A. Reid

1233 S.W. 64

Honorable Mention

U.S. Grant

Mary Charlene Weeks

Mr. & Mrs. Charles Weeks

5713 N. Blackwelder

( ■O'

______

.... ........ .... ..... ......

--------------------------

OKLAHOMA FBLA STATE LEADERSHIP CONFERENCE April 1-3, 1976 Tulsa, Oklahoma

Students

Parents

Address

Place

Contest

School

Program

2nd

Largest Chapter Membership

U.S. Grant

FBLA

2nd

Team Installing Greatest Number of New Chapters

U.S. Grant

FBLA

5th

Most Original Project

U.S. Grant

FBLA

1st

Porter Award

U.S. Grant

FBLA

4th

Best Annual Activities Report

U.S. Grant

FBLA

1st

Parliamentary Procedures (On National Team)

U.S. Grant

FBLA

Craig Henry

Mr. & Mrs. Plez Henry

1621 S.W. 69

1st

Mr. FBLA

U.S. Grant

FBLA

Larry Bauman

Mr. & Mrs. Louis Bauman

3029 S.W. 62

1st

Miss FBLA

U.S. Grant

FBLA

Dawn Golden

Mr. & Mrs. Downly Golden

3017 S.W. 61

1st

Junior Stenographer

Staf Spencer

FBLA

Julie Thompson

Mr. & Mrs. John Thompson

4700 N. Douglas BL.

2nd

Junior Stenographer

Northwest

FBLA

Donna Mason

Mr. A Mrs. L.K. Mason

4701 Morris Lane

4 th

Senior Stenographer

Foster Estes

FBLA

J'Ceal Hodges

Everette Hodges

5 S.E. 37

1st

Spelling Relay

Classen

FBLA

Bob Henson

Mr. & Mrs. Charles Henson

904 N.W. 18

These students are outside the Oklahoma City School District, however they do attend Foster Estes. 1st

Data Processing

Choctaw

FBLA

Jeff Lawson

Billy Joe Lawson

Rt. 4, Box 73-B

5th

Mr. FBLA

Millwood

FBLA

Edward Hanley

Kenneth Miles

5109 N. Rhode Island

1st

National Delegate

Moore

FBLA

Sharon Mabry

Haskell Mabry

Rt. 11, Box 448

These are the top awards in the State.

- -

271

MINUTES OF MEETING OF MAY 2k, 1976 - CONT'D J::;..

Recognition of Accomplishments by Students - cont'cL (c)

State Vocational Awards - State Vocational Conferences and Contests - cont/d

_ __ ___

_ ___

VICA State Conference, held April 22, 23, & 24, 1976

Tulsa, Oklahoma Place

Contest

School

Program

Address

Parent

Student

1st

State Farmer

John Marshall

VICA

Kenneth Minor

Gerald Mitipr

8800 N. Henley

1st

State Proficiency Award Poultry

John Marshall

VICA

Lori Melvin

Harold Melvin

9700 N. Oklahoma

2nd

Junior Division Cosmetology, Trend Hairstyling

Norchwest

VICA

Sharon Rogers

Wynona Brown

2047 N.E. 29

3rd

Senior Hairstyling (Cosmetology)

U.S. Grant

VICA

Terri Ebert

E. H. Ebert

2509 S.W. 58th

2nd

Sheet Metal State

U.S. Grant

VICA

Clifford Keester

William R. Keester

2224 S.W. 64 Terrace

3rd,

Sheet Metal

U.S. Grant

VICA

Mike Bebout

Mrs. Helga Bebout

6624 S. May

3rd

Electricity

Capitol Hill (U.S.)

VICA

William Jackson

Jimmy Jackson

1208 S.W. 35th

1st

Radio and TV Repair

Foster Estes

VICA

Bob Folwaczny

Jean Folwaczny

1701 Westminister Pl.

1st

Machine Drafting

Foster Estes

VICA

Joe Leger

E. J. Leger

3829 S.W. 39

2nd

Graphic Communication

Foster Estes

VICA

Mike Skrapka

Bill Richardson

5613 S. Barnes

These students are outside the Oklahoma City School District, however they do attend Foster Estes. 1st

Sheet Metal

Putnam City

VICA

Kent Greenwood

Jack D. Greenwood

4320 N.W. 50

2nd

Auto Mechanics

Putnam City

VICA

Gerald Stevens

Gerald W. Stevens

6907 N.W. 52

- -

STATE DECA LEADERSHIP CONFERENCE Oklahoma City, March 8, 1976

Place

Contest

School

Program

...............

Student

—....... —

— —-............ - -...... -

Address

Parent

2nd

Retail Math

John Marshall

D.3.

Nancy Dafforn

Robert w. Dafforn

2300 Huntleigh Drive

3rd

Sales Demonstration

John Marshall

D.E.

Pat Beare

Richard Beare

3016 Center Street

2nd

Public Speaking

U.S. Grant

D.E.

Tim Quinlan

Richard E. Quinlan

6501 S. Klein

2nd

Variety Store

U.S. Grant

D.E.

Pam Shunkwiler

Curtis N. Shunkwiler 1433 S.W. 61 Terrace

3rd

Home Furnishings

U.S. Grant

D.l?.

Ann Crawford

Cecil Crawford

2801 S.W. 55th

3rd

Automotive & Petroleum

U.S. Grant

D.E.

Patricia Pilgrim

Terry Owens

2625 S.W. 48th

OSU CHEESE FAIR Stella Heaths, Occupational Foods

State Conference and Contest, April 22, 23, & 24, 1976 Tulsa, Oklahoma

Place

Contest

1st

Sausage Cake

John Marshall

Joan Fowler

H. E. Fowler

2720 Winston Road

1st

Cheese/Sausage Snack

John Marshall

Kenneth Jones

Willie Jones, Jr.

6616 Braniff

Randy Scott

William E. Scott

10501 Sunnymeade

John Marshall

Robbie Brown

E. M. Brown

2364 N. W. 121

2nd

John Marshall

Kathy Shoopman

L. D. Shoopman

1428 N. W. 99

3rd

John Marshall

Gene Grimes

Mrs. E. E. Grimes

9712 Mahler Drive

1st

School

Cheese/Pineapple Dessert John Marshall Danish Pastry

Program

Student

Parent

Address

272

MINUTES OF MEETING OF MAY 24, 1976CONT'D Report on Suggestions and, revisions of the Policy on Recognition of a Negotiating

Organization for Noncertified. Employees for the 1976-77 Year

Dr. Smith - Following the May 3 meeting of the Board., members of the staff have been working with the representatives of the Support Personnel employees of the school system. They worked, with representatives of Laborers International Union of North America, the AFL-CIO affiliate, and. Support Personnel Association, the Oklahoma Education Association affiliate, on suggestions for revisions of the policies of recognizing employees for negotiations in the noncertificated class. Up until just before noon last Friday, both the Laborers International Union of North America and Support Personnel Association were in agreement with the proposed policy, and each indicated a willingness on their part to sign a statement to the effect of agreeing to abide and to follow the process and abide by the outcome. Friday, just before noon, we received a copy of a memorandum from the Support Personnel Association, the OEA affiliate, indicating a desire to delay all membership solicitations until September 15, 1976. We have supplied members of the Board with the copies of the proposed procedure. It was one that seemed to be a very workable, feasible, reasonable solution to the recognition process, but one of the items did indicate that both parties would agree to abide by it. That seems to have changed now with one of them indicating a desire to delay the process. We would submit the report to you, and then await further instructions in connection with the proposed policy. With this in effect, if the two organizations do not agree, I think the time and the related procedures there may have to be reconsidered. i 1___ <

Mr. Donwerth - Was there a reason given why they decided that they did not agree? As I understand, it was all agreed upon at one time. Dr. Smith - The memorandum received was very brief and indicated that they had met, and on advice of their counsel, they would vote now to ask for delay of the process until September. Mrs. Potts - Do you care to make any recommendations regarding our response of the Board regarding Mr. Bartlett's request that a date be set for receipt of cards?

Dr. Smith - I would suggest that it might be appropriate at this point, with this request in mind, for the staff to again take your instructions and go back and modify the policy and then come back to you with some suggestions on a procedure to follow in light of these new developments. Mr. Donwerth - I would like to agree with that; however, I believe that we do have an organization that has come before the Board tonight and said we are ready for a card count; we represent a majority of the Support Personnel. Whether they do or not, we don't know. I don't see how we can conceivably back up and say we are going to go ahead and set up a new procedure and delay this further. In my opinion, we have a group saying that we represent the people, let's count our cards; let's validate them. I really feel that we should give the same consideration to all organizations, and if that should be the case, I am for the validating.

Dr. Smith - I think maybe I was misinterpreted or misunderstood. We were instructed to take current policies, the ones currently in existence for the 1975-76 year, and come to you witlvsuggestions. We worked with the two organizations. I would suggest, with these new developments, that we take those policies and come back with the procedure for validating the authorizations when we will receive them, and the date of the payroll on which the official certified listing would be made. The only list that the employees group have at the present time has been indicated that it is unofficial, that it has not been validated as of a certain payroll date. So my suggestion is that we take it back and review it in light of this change now, with recommendations for the dates for which the cards are to be received, the process to go through on validation, the official date of the payroll, etc. Mr. Brown - It would appear to me that we should have learned our lesson with the teachers group. We have involved ourselves in a process; we have said to two groups that they have to agree, essentially, and come to some kind of agreement. That was part of a motion before this Board. We accepted it. Now we are in the position of having to act in bad faith in order to act in good faith to the other.

Mr. English - But we do have a policy tha,t is in effect at this time; the dates, as I understand it, do have to be changed. So unless we change that policy, it goes on just like it did a year ago, I guess. This proposed policy looks very good to me. I don't know that this is the time to approve it, but I think that the people who worked on that are to be commended. Mr. Brown - We must recognize them under the existing policy, and we ought to proceed to do that.

Dr. Start - Is it possible to utilize these recommended policies for one group, if the other group does not wish to participate? Can't these same policies be utilized to determine if that one group can be recognized by this Board?

273

MINUTES OF MEETING OF MAY 2^, 1976 - CONT'D

Report on Suggestions and Revisions of the Policy on Recognition of a Negotiating Organization for Noncertified Employees for the 1976-77 ~ cont'd

Dr. Smith - If I understood what Mr. Bartlett said a while ago, they have cards ready to present, so there probably would not be a necessity for calling for a provision of setting up voting booths and things of this nature for the signing of the authorizations. Is that right, Mr. Bartlett?

Mr. Bartlett - We do have the cards ready to present. I might add that we have agreed on several policies with OEA since January, and they have backed out of all of them. The 1st of January we called in the Federal Mediation to assist us in working out a policy; there were quite a few weeks put into this. We met in Mr. Ginn's office to finalize it, and then was told that they could not go along any longer. We have agreed to this policy. We have agreed to any policy to get the people some representation, but we want to get it now. We turned the cards in some months ago, and as you remember, the Laborers asked for additional time. We could not be granted that. But in that meeting I think the motion was made and was passed that if there was not a winner, at any time either organization submitted cards, there would be a card count held immediately to determine this. So we are making our request now. We would like as soon after May 28 as possible, that you set a date for turning in our cards and having them verified. I think the law doesn't have any particular time of the year that the cards may be turned in. It just says the first organization that submits these cards. I stand now ready to submit the cards on request of the noncertified employees.

Mrs. Hill - I would like to hear from Mr. (Dewey) Eaton. as to why they did not want to go along with this?

Would he like to respond

Mr. Eaton - The only thing I can say is that I think a statement should come from the OEA instead of me as to the reason. I did what I was told.

Mr. Donwerth - In my opinion, OEA is the Oklahoma Educators Association. Support Personnel have affiliated themselves with OEA; I agree. But because of the present policy that we have, and unless the recommended procedure for setting up this balloting, so to speak, is accepted by both parties, then I really don't see any alternative that this Board has except to accept a card count and go ahead with the validation.

Mr. Eaton - I understand that.

Mr. Donwerth - I understand your position that you have been told to back off now and, quite frankly, I am not in favor of OEA unless they are going to represent the Support Personnel and get in and work with them. I have no decision in that to make; you can affiliate yourself with whoever you desire to, but I really believe that you have a real good workable solution in a new policy to set up an election or balloting type for authorizations of an organization to represent you. I truly hate to see us turn down such a policy as has been presented. Mrâ€˘ Eaton - Mrs, Potts, have you received any information from the OEA?

Mrs. Potts - No, I have not. Dr. Smith - The only thing that I am aware of, Mr. Eaton, that we have received to date is a copy of the memo, signed or initialed by you and, another representative, indicating that voting on the advice of the OEA, to delay all membership solicitations until September 15, 1976-

Mrs. Potts - We have received copies of that, if that is what you were referring to. Mr. Eaton - I had the understanding that you would be receiving something else, but evidently not. I just don't know. Mr. English - Maybe we should ask Mr. Johnson something about how soon we have to start any kind of a card count. I think we are into some sort of a lawsuit right now, as a matter of fact, because we didn't count somebody's cards at some time or another, immediately. How soon do we need to act?

Mr. Johnson - The law doesn't specify any particular to be submitted. It says when authorizations signed presented,it shall be recognized. I think it is the and accept what they have and decide whether they do R- #139 Motion Regarding Receipt of Authorizations for Support Personnel

time by a duty have

of the year that they have majority of them are of the Board to go ahead a majority of them.

Mrâ– Brown - I move that we be prepared to receive the cards on the meeting of June 7> after the pay period of May 28, which will be the payroll list against which the cards are validated. Mrs. Williams - Second.

Mr. English - That would be from any organization; is that right, Dene?

274

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

Mr. Brown - Any organization; right. Mrs. Potts - I think as part of the procedure, we need to assure that the Clerk will give a receipt to the organization for the authorizations that are received. Do we need also to deal with assigning to the staff the responsibility of revising the policy to meet the needs at this time?

Dr. Smith - Certainly, if the Board votes to accept the cards, then we will need to go ahead and get the procedures set up for the validating, and we can be ready then by the June 7 date for the cards to be received and the process to begin shortly after. Mrs. Potts asked Mr. Brown to restate his motion. Mr. Brown - I move that June 7 be established as the date for receiving the cards, and that the payroll period of May 28 be the payroll record against which the cards are checked. Mr. Donwerth - We do need a definite time when we can accept the cards, or will we accept all cards in a bundle at that time? Are we going to accept cards all day long, from now until that date, or just all cards at that particular time?

Dr. Smith - I Board meeting could then be and then they

would certainly suggest a cutoff time. If you want to make it at the on June 7, if that would be appropriate, just accept them there. They delivered to the Clerk; she can so certify receipt of the lot of cards, could be sealed and the process started for validation.

Mrs. Potts - We have a motion by Mr. Brown; seconded by Mrs. Williams. discussion of this motion?

Is there any

Mrs. Hill - Is our Attorney saying that this is the proper way to do it; that we have no choice?

Mr. Johnson - You should go ahead and validate them when they submit them.

Mrs. Potts - As of whatever date they are submitted, they should proceed with validation right away. Mr. Bartlett - Recalling the process that we used last time, it would expedite things if we had this payroll list where we could clean our cards up some. We would probably have a tremendous amount of cards that would not be pertinent to the issue. That is the reason I asked for a date immediately after the cutoff period, because we.can usually get the print-out on the day of the payoff, and then we can check our cards. But we stand ready to turn the cards in any time you give us a list.

Mr. Johnson - If they would conform to that, I don't see any objections to the motion. Mr. Bartlett - This has been the process in the past.

Mr. Johnson - I think the motion is legal the way it is made. Mrs. Potts - Are there any other questions regarding this motion? call the roll, please.

Madam Clerk,

Additional Recognition of Students - Dr. Smith Dr. Smith apologized for having overlooked the recognition of some students and teachers from Webster Middle School for having won the Sweepstake Trophy in Industrial Arts at the State Vocational Contest for the past three years. Tom Taylor, woodworking teacher, and Marvin Cargile, one of the woodworking winners, and his parents were asked to stand and be recognized. Dr. Smith extended additional congratulations.

Report - Family Life Education Committee

Dr. Smith - Approximately one year ago, the Board appointed a committee to study and analyze a Family Life Education Policy of the Oklahoma City Public School System. As we are all well aware, the committee was given a very sensitive, emotional area to study. Mr. Wood and his committee have completed their study and they are available this evening to submit their report of findings and recommendations. Board members have been supplied with a copy of the summary of this. Dr. Smith then presented Mr. Dale Wood, Chairman, Family Life Education Committee, who gave a report of the findings of the committee, the process and surveys used in preparing the study and report, recommendations to the Board, and other.

(A complete transcription of the report is on file in the Clerk's office.)

R. #139 Motion Regarding Receipt of Authorizations for Support Personnel cont'd

275

MINUTES^OS' MEETING OF MAY 2k, 197'6 - CONT'D Report - Family Life Education Committee - cont'd During the report, Mrâ– Brown inquired: was available for parents?

Did you use the same survey for students that

j I j j |j %

Mr. Wood - The student survey and the parent survey were not identical surveys, if that is what you are asking.

Mr. Brown - Were you asking the same questions? In other words, as I listened to > the kinds of things that parents responded to and the kinds of things that were | checked in the order of priority, I am assuming your priorities were coming from \ parent surveys; right? And then as I listen to the kinds of things that students \ reacted to, I don't know necessarily if the two are the same questionnaires. I don't 0 know if you can compare the same data. I think that is like comparing apples and a oranges. On the one hand, you are talking about a certain kind offemily life education;^ on the other hand, you are talking about physiology and basically sex education. | What I am saying is that I am not sure that you can relate the survey that you used with the parents in any kind of realistic way with the survey that you have with the children. We know the young people say they want it, but I am not sure that the two relate.

Mr. Wood - I understand your point. necessarily together.

j â–

I don't think we are asking you to relate them

Mr. Brown - But we are taking the data together.

Mr. Wood - But take each survey at its face value as it is presented and as it was conducted; I guess that is what I am thinking. They were designed at different times and without the intention of being done in similarities.

| | 1

Mr. Brown - But the point of it is that if we accept the motion, what you are saying is that students and parents in a different ratio have arrived at the same kind of consensus. And I am saying that I don't think that if you are going to say this in relation to objective data, that you can say that is true. For instance, I don't think that had you given parents the same survey that you gave the young people, that you would have gotten the same kind of response from the parents. Mr. Wood - That is true.

Mr. Brown - I am not sure that these two together can be related the same.

Mrs. Hill - Do you have that survey the PTA gave to parents? the one the students took.

I i

It is very similar to

Mr. Wood - I would be happy to share it, if the Board wants to hear it. Mrs. Hill - The questions were similar and I think the percentages were similar.

Mr. Brown - Considering priorities, I am not talking about that you are not going to have certain kinds of things in curriculum. There is a lot of difference between teaching some of the things that you had prioritized in this family education survey with the specific kinds of topics that the young people were dealing with. I am not saying you-wouldn't cover the same material, but I am saying that who would teach it, what it would be involved with; the whole shape of it would be different.

Mr. Wood - Would you like the other survey; would it be helpful? Mrsâ– Potts - Why don't you complete the report and then let's consider the other survey. Mr. Wood continued with the report.

Following the conclusion of the report and the presentation of the results of the survey by Mr. Wood, three members of the committee, Mr. Calvin Williams, Mr. William Choate, and Dr. Tony Puckett, spoke regarding their interpretation of the findings of the Family Life Education Committee and the recommendations.

Members of the Board inquired:

Mrs. Potts - Did you take a look at what we might learn from offerings in other school systems in this area, any outstanding programs that we might model after? Mr. Wood - One place that was suggested to us to check was with a Mr. Cliff Allen of the Park Rose High School in Portland, Oregon. I contacted him by Long distance in February and visited with him concerning what types of things he was doing in the area of family life education. We visited only briefly, with the understanding that he would put into the mail to me some things which I have on file and I have looked at but I don't have in the front of my mind at this time. I would say that what he has done is very creative, in that he has, in a nutshell, created a simulation type of experience for his students, in which they are put into a situation, have a mock marriage and go through many experiences during the course of a semester that a couple would have in marriage. They have to deal with the problems within the setting of

276

MINUTES OF MEETING OF MAY 2U, 1976 - CONT'D Report - Family Life Education - cont'd Mr. Wood cont'd the class in those types of things. He has many write-ups in many magazines about this type of program. In addition to that, we did ask some of the personnel here of the administrative staff, in their workshops, encounters with other persons, to feed in some information to us concerning what else was going on around the country that they could get in touch with. We have not formally requested information from various administrations; we have simply visited with persons working in them on an informal basis. We have found from three persons who were given this task to do, in Ohio there is a large component of family life education in the health program which deals overall with human behavior and sexuality. There has been no organized effort to prohibit such curriculum and it is well accepted by the students and the community. The teacher from New York, who is chairman of the science health for New York high schools, was surprised that they even asked the question of how much opposition or problems they have implementing family life education. In discussions with persons from Oregon and Washington, human sexuality and family life education are interwoven in K-12 health programs with no problems such as those which we have encountered. Another meeting in Columbus, Ohio, there were informal visits with several directors; in Denver, family life education is a part of the home economics program, and they have not monitored the program, nor has there been any opposition. In Dallas, they developed guidelines in the early '70's and have had no reason to revise or to reemphasize them. Salt Lake City does not have any guidelines and it seems that family life education is included in several disciplines, K-12. Milwaukee, visitation was with several directors of health and physical education about family life education in their system. The general consensus of several directors in Massachusetts and directors from Clayton, Missouri and Kansas City, Kansas, follows: "No school system presents a family life course per se, but all do include many topics and other courses such as health education, sex education, and home economics. Sex education topics are routinely included in the school system's contact with no appreciable problems or opposition." If you have any questions about the validity of the survey, I would like for you to raise those, because Ron Schnee is here and prepared to speak to that if Dr. Puckett did not do so to your satisfaction. Does that answer what you were asking, Mrs. Potts? Mrs. Potts - Yes; Was there any attempt on the part of the committee to discern if any of these programs that they have seen elsewhere might have any particular application to our school system?

Mr. Wood - I will let them respond. My response to you is no, because re did not understand that as our task at this point.

Mrs. Potts - I may be overextending, but I really want to use your expertise on the subject while you are here. Mrs. (Martha Nell) Dodson - I think when you talk about programs, we have looked at quite a few curriculum guides. This is our best way to look at some of the programs that they have in some other systems beyond talking to people informally, since we can't observe their programs first-hand. I have quite an extensive file of curriculum guides which deal with health education; some of them directly with family life education. They include many of the components that we have listed in our surveys. Dr. (Virginia) Lamb also has quite an extensive collection of curriculum guides in health education,^ along with the home economics that deal with family life education. Some of them deal with human sexuality. But beyond looking at these and being able to pick and choose and adapt these to the situation as we see it in Oklahoma City, I don't know of just a model that we could simply impose upon Oklahoma City. Mrs. Potts - I am really curious as to whether the committee has the feeling that in the overall school system we ought to take a look at the offerings, or if a group is more inclined to develop something, for instance, a pilot on the ninth grade level, since that seemed to be an area or a period when the need might be the greatest. Mrs. Dodson of Oklahoma concentrate education.

- We were looking at family life education in the overall school system City. I think then it would be your decision as to whether you wanted to on one area or you wanted to make it a comprehensive type of family life It is done both ways in other systems, as I understand it.

Mr. Brown - It appears to me that the two recommendations, quite apart from the presentations, the material that has been presented, are recommendations that I can move adoption for. The first recommendation simply states that a committee will be established to develop guidelines for the further development of family life education. The second recommendation says that once those guidelines have been developed, have been accepted by the Board, a curriculum committee then would develop the family life curriculum in accordance with those guidelines. So what I see the committee as doing, is coming and saying there is a need; we haven't made any concrete decisions as to how that need needs to be met, but there is a need and we recommend that the system seriously take a look at the need and come up with directions. So I can support both of those recommendations. I do not think they are radical at all.

Mrs. Potts - Am I to understand that you are placing that as a motion?

277

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D Far Consideration at Next Meeting of the Board Recommendations of Family Life Education Committee

Mr. Brown - I move the adoption of these two recommendations.

Mrs. Williams - Second. Mrs. Potts - Motion made by Mr. Brown and seconded by Mrs. Williams that the recommendations from the Family Life Education Committee be adopted.

The recommendations as follows:

This committee recommends a small working committee be appointed to develop new guidelines for family life education.

Once the guidelines have been written, they should be returned to the Family Life Education Committee for review and submitted to this Board. If new guidelines are approved by the Board, a family life curriculum committee should be appointed by the curriculum director to develop a comprehensive family life education curriculum.

Dr. Start - On that first recommendation, how do you view this recommendation, "a small working committee?" Do you view that as a committee within our present curriculum department, or do you view this as a small working committee composed of current members of the Family Life Education Committee? Mr. Brown - As far as I am concerned, this committee has accomplished the task it set out to do. I view this as the responsibility of our own curriculum department. The recommendations say that this committee recommends a small working committee be appointed to develop new guidelines for family life education. So far as I am concerned, once we adopt that, then that becomes the responsibility of the Superintendent; the Superintendent then assigns those people who have responsibility for curriculum to the committee for the development of the guidelines.

Mrs. Williams - We can recall that during Mr. Wood's presentation, he put a clarificat ion here that this small working committee would be appointed by the Board and have at least one member from the existing committee.

Mr. Brown - That was the clarification; that is not what I have moved. Mrs. Potts - I think many of the staff people who would be working in this are some of the same people who have served on the committee. Dr. Start - I am most appreciative of the amount of work and efforts of the committee. I appreciate the divergence of opinion on this subject, and I know from long experience that there is a great deal of divergent opinions on this subject. The important thing to remember here is that we are dealing with a very much important factor in the life of the people of the United States. I don't need to remind anybody what is happening to our family lives. I think it is awfully important for our young people to be given the opportunity to learn some and many aspects of family life as it exists today and how it might exist ten years from now; not what happened 20 years ago. I should like to also state that if anybody thinks that family life education is simply sex education, they are incredibly naive. There is an awful lot more to family life than just sex. And although this seems to be a pervading view of many people when one discusses this subject, I am very much concerned about the hang-up of our society in matters jof "human sexuality. I think it is time to de-emphasize sex and let's turn our direction into what it is going to take to learn to live together in family relationship. There have been many statements made that one cannot teach family life education without introducing morality. And I submit to you that there is a moral aspect of any subject that one teaches. I think the committee has done what we asked them to do, namely, look at our curriculum. Are we meeting the needs of students in our district? I think what they are saying here to us, quite clearly, is no, we aren't meeting the needs. We are meeting some obviously. No matter what kind of curriculum we would have, we would meet the needs of some. But we are not meeting the needs of all. I hear the committee saying to the Board, asking that a committee be appointed to look at the curriculum in family life education, develop the guidelines; when these guidelines are made up, we would like to reconvene our heterogenous committee and look at it and see what you have come up with, before the Board makes any specific change in policy. It is obviously quite clear, and it has been right along, that family life education is optional. We offer over 200 courses at the high school level to our students. One of these courses obviously would be family life education offered to those who feel it would meet their needs. And this has been the pervading view since the subject was introduced. I want to thank everybody. I can support the motion before us and I think it is time that we sit down and rationally try to develop some guidelines to meet a need of some of the students in this district.

Mrs. Potts - Is it the Board's pleasure to vote on this tonight or to put this on the agenda for next week? This is not recommending a policy change. It is recommending that a committee go to work on developing new guidelines. What is your pleasure?

Mr. English - I really think that we should wait. I know the committee's feeling on it, but I think that this has been a subject that the details of the report were not made public prior to tonight's meeting. I think that we need to give the public time to have input after we have a report like this.

278

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D Mrs. Potts - Do other members of the Board, concur? next week's agenda then.

All right, we will have this on

Mrs . Hill - Let me thank Dale (Wood.). He has done a marvelous job. He has been a leader of this committee which was hard, and he has been an outstanding leader. I do appreciate it, and I know all of the committee does. Mrs. Potts - We all extend our appreciation for your work and that of the rest of the committee.

Those members of the Family Life Education Committee who were in the audience were asked to stand and were introduced by Mr. Wood.

(At this point in the meeting, Mrs. Potts called for a five-minute recess.)

Mrs. Potts reconvened the meeting and the Superintendent 1s Report was continued.

Drâ– Smith - I want to express my appreciation also for the members and chairman of the Family Life Education Committee. As I indicated in my preliminary remarks, they were asked to serve on a committee with a very sensitive topic. They handled it quite well and certainly we want to express appreciation for the service that they rendered to the school system in making their study. Discussion Regarding Report - Student Rights and Responsibilities Handbook Monitoring Committee for Consideration at Next Meeting of the Board Mr. Brown - As I understand, the Student Rights and Responsibilities Handbook Monitoring Committee is not ready yet to make recommendations to us. I realize that they have come tonight and have been a part of this, but I wonder if it is not possible, since we have a.number of items that are probably going to be debated this evening, that it might be possible for them to report on another evening. It would be helpful, it seems to me.

Dr. Smith - I am certain that you are going to offend Mr. Sadberry if you don't let him make an appearance after coming out this evening prepared. We do have copies of the written material that Mr. Sadberry has presented to report on at this point. It is a status report. But if the Board so desires, I suppose we could pass this written material out, Mr. Sadberry, and you would be more than willing to return at a later date. Dr. Start - I object to that; I want to hear him. Mrs. Hill - We have committee members who have sat here all evening.

Dr. Start - They are on the agenda and I don't think you will suffer from any loss of sleep. Mr. English - To me, though, it would seem that if we have the material and are given the opportunity to look at it before we come back together another time, maybe we could sit down together maybe in the Conference Room or something, around the table which is more informal than this is, to go over the recommendations that are in the report. I think we could have a little bit better dialogue and it would be fairer to the committee and the report, really, to do it that way. Mrs. Potts - Mr. Sadberry, do you have anything that you would like to say?

Mr. Sadberry - The only statement that I would like to make, and I was going to make that as a part of my overview report; that we got the report back from the printers too late today to read it as carefully and as thoroughly as we would like to have read it. So we note that there are a few errors in the report, and we were going to call those errors to your attention tonight as we made our presentation. So if you will bear with me in living with those errors___ ; however, I will live with whatever you decide anyway. So if you read it without our pointing out those errors, be mindful of the fact that we know they are there and we had planned to correct them. Mrs. Potts - What would the committee prefer; going ahead tonight or would you just as soon wait until we have had a chance to study these copies ahead of time?

Mr. Sadberry - We are at your disposal. Mr. English - It seems to me that if there are errors in there, that possibly a memo of some sort would be appropriate to cover those errors, and in the meantime that there would be time then to publicize also the proposed changes in this, which would again give time for people to react and raise questions or bring up support of various items.

Mrs. Potts - I don't know of a better way to resolve this than to ask the Board to vote as to whether they wish to go ahead with this report tonight or postpone it until our next meeting. Madam Clerk, why don't you call the roll on this.

Remarks Dr. Smith

MINUTES OF MEETING OF MAY 24, 197^ ~ CONT'D

Discussion Regarding Report - Student Rights and Responsibilities Handbook Monitoring

Committee for Consideration at Next Meeting of the Board - cont'd

Mr. Brown - If I vote yes on this, am I voting that they go on?

Mrs. Potts - You are voting for them to proceed tonight with the report, if you vote yes.

On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted nay. With four members voting nay and three voting aye, Mrs. Potts stated that the report would be postponed until the next meeting.

Dr. Smith - Mr. Sadberry and members of the Committee, I am certain that the "no" votes were not "no" votes against you and/or the committee and its work. I think you understood the explanation and we will schedule you for a later date. Mrs. Potts - I would like to add also that I know how much time you have put in with Board meetings, and feel free to excuse yourselves, if you wish at this time, since you will be called to come back at the following meeting on this report.

Information to the Board

Dr. Smith - I would remind us all that commencement exercises are this Thursday evening, May 27. Friday will be a regular school day with classes in session with one exception. The classes will be dismissed one hour earlier Friday. I would like to take this opportunity, as we are nearing the close of the school year, to commend our pupils, our patrons, our teachers and staff members for what I think has been a very fine school year. We have accomplished much. I want to then extend to each of them a very pleasant and enjoyable safe summer, and we will be looking forward to their return next fall. PURCHASING

R. #140 Approval of Purchasing Items L thru 6

A motion was made by Mr. English and seconded by Mr. Brown to approve Purchasing Items 1 through 6 as follows: 1.

Purchase of Electronic Supplies and Equipment

Purchase of electronic supplies and equipment (solder, plugs, clips, pliers, test prods, hookup wire, etc.) for use by the Vocational and Industrial Arts Department from the companies which submitted the low quotations:

Wholesale Electronic Supply Newark Electronics Corporation Trice Wholesale Electronics Radio Supply, Inc. Allied Electronics Paxton-Patterson Brodhead-Garrett Company Total

279.42 119.14 233-00 697.20 131-80 158.21 180.20

1,798.97

These purchases are to be charged to the following Accounts:

G 240.01 BL 6030.03 G 240.04 Total

418.70 1,160.00 220.27

1,798.97

Purchase of Vacuum Sweepers and Shampoo Machine Purchase of vacuum sweepers and shampoo machine for use by all schools from the companies which submitted the low quotations on specifications : Kenny Skaggs Kirby Sales and Service Craver Supply Company, Inc.

930.09 656.OO

Total

1,586.09

These purchases are to be charged to Account BL 6030.ll.

280 MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

Purchase of Instructional Supplies

Purchase of instructional supplies (file trays, magazine hinders, puzzles, games, markers, scissors, etc.) for Teacher Corps Project, Henry Reading Center, IndoChinese Education Project, and Dunbar Center from the companies which submitted the low quotations:

The Highsmith Company, Inc. Dowlings, Inc. Thompson Book & Supply Company Rex Sales Company, Inc. Childcraft Education Corporation School Specialty Supply, Inc. Constructive Playthings Kee Lox Consumer Values, Inc. Developmental Learning Materials

Total

169.43 57-27 136.53 45.00 147-45 5-35 147â€˘07 16.40 2,689-75

3,414.25

These purchases are to be charged to the following Accounts: *240.01, Teacher Corps **240.01, Title III-10 G 240.01 ***240.01, Title VI-B

Total

174.33 11.50 2,689.75 538.67

3,414.25

*These purchases have been approved on our Teacher Corps Application.

**These purchases have been approved on our National Defense Education Act Application, Title III-10. ***These purchases have been approved on our Elementary and Secondary Education Act Application, Title VI-B. Purchase of Athletic Equipmert and Supplies

Purchase of athletic equipment and supplies (chin straps, face bars, helmets, hip pads, pants, shoes, basketballs, baseballs, etc.) for use by the Athletic Department from the companies which submitted the low quotations on specifications:

Buck's Sporting Goods, Inc. Alert Services Evans Sporting Goods Melton Company, Inc. Micro Bio-Medics, Inc. Twid's Sporting Goods Barry Athletic Outfitters, Inc. Miller Sporting Goods Ray Maier Sporting Goods, Inc. Total

4,428-54 92.05 6,071.27 126.00 348.18 1,660.05 1,026.72 1,455-30 6,634.62

$ 21,842.73

These purchases are to be charged to Account G 240.01.

Purchase of Custodial Hardware Supplies Purchase of custodial hardware supplies (bits, blades, clamps, connectors, glass cutters, glides, nails, ladders, screws, etc.) for warehouse stock from the companies which submitted the low quotations on specifications:

Gates Hardware & Supply Company Severin Supply Company Stephens Industrial Supply Company Creative Janitor Supply Mideke Supply Company Miller-Norris Company, Inc. Hart Industrial Supply Company Total

2,227.62 573-68 4,749.96 728.60 940.78 522.00 198.72

9,941.36

These purchases are to be charged to Account G 65O.OI. 6.

Purchase of Printed Forms Purchase of printed forms (purchase orders) for use by the Purchasing Department from P-F Business Forms Company which submitted the low quotation in the amount of $848.25 to be charged to Account G 130.16.

On roll call, Mr. Brown voted aye, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #140 Approval of Purchasing Items 1 thru 6 cont'd

281 MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

UNFINISHED BUSINESS

R. #141 Motion Regarding Freedom of Choice Transfer Policy

Mrs. Potts read to members of the Board the motion made by Mr. English and seconded by Dr. Start at the meeting of May 17, 1976, for consideration at the meeting of May 24, 1976: "I move that the Board approve, and seek court approval of, the following 'freedom of choice' transfer policy:

"Upon written request, a student shall be granted a transfer to an elementary school with an enrollment of less than 225 students if these conditions are met: 1.

The student's transfer would further the racial integration of the receiving school.

The student's transfer would not result in the receiving school exceeding its population capacity.

The student's parents would provide transportation to and from school.

The student's transfer would not result in enrollment of his or her regularly assigned school falling below 225 students.

The student's transfer would not cause the black-white ratio at his or her regularly assigned school to exceed or fall below the district-wide blackwhite ratio by 20 percent or more.

The student's application is submitted to the Research Office by a date set by the Superintendent.

"Such transfer shall be granted to eligible students in the order in which the transfer applications are received by the Research Office."

Mr. English - As we discussed last week, this motion basically permits transfers into the low enrollment schools, and permits anybody who wants to provide the transportation for their youngster to transfer into one of these schools. It is based on the fact that earlier this year we as a Board decided that any school should have at least 200 students in it to provide the proper educational benefits for the young people in that school. And at this time the projections from our administration indicate that there will be from 20 to 22 elementary schools which will have fewer than 225 students in them this fall. This would help to bring up the educational program for the students in those approximately 20 schools. It is of course optional. It permits parents to choose what kind of an educational program they want for their youngster, whether the youngster is now in an open classroom situation and they want to transfer into a traditional classroom, or whether they are in the traditional classroom and they would rather go into more of an open school environment. It will probably result in some competition between schools, but I think that is probably the American way. We believe that this competition is healthy and that it leads to improvements. I think that we would find that this will result in lower per pupil cost in these schools that have the students coming in. It will also probably result in some less busing by doing this. The attendance, of course, is voluntary. I don't think we should try and second guess what the Court is going to do. We will be getting into a very difficult position when we start saying, well, we think the Court would say no; therefore, we will say no. The Court doesn't have to say no. I think it is risky to second guess that the Court is going to say no on something like this. It is a freedom of choice transfer policy; I would say a modified freedom of choice. If we do not adopt a policy like this, certainly we are saying you will be closing somewhere between 10 and 20 schools. We know that the criteria is set up that way; less than 200 students and the per pupil operating cost, the way it is drawn up is that you have some that will definitely fall within that category this year. It is just a matter of dooming some schools to closing if we don't come up with a plan. I think this is a fair plan to give everybody in the system a fair opportunity to go in and try and save their neighborhood school, if you will, by recruiting some people to come in. It means that they are going to have to recruit not just their neighbors, but they are going to have to recruit some people from the other race too, whatever their race is. If they want to get into a small school then,it means that you have so manyblacks and so many whites percentagewise coming in. So there is going to have to be some communication there and some working in recruiting to get people from various sections to come into these schools. I would have an amendment or two to offer to it at a later time which would take care of the reference to the Research Office which is not the one handling transfers now, but., is the Department of Pupil Services.

Mr. Brown - I want to speak against the motion on two bases. My first basis is philosophical; I believe that this is a discriminating motion. It discriminates against lower socioeconomic children because their parents probably cannot transport them. It will just ipso facto, in a practical way, discriminate against many black children who have to depend upon buses for their transportation. It allows those people who have the resources and who have the intent to look around for a school that

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MINUTES OF MEETING OF MAY 24, 1976 - CONT'D -

Mr. Brown cont'd

they think is more attractive to them, and then apply for transfer to that school. I think that Being where we are, in the situation that we are, under a court order, in a system such as ours, it would he incorrect for us to do that. Practically, I think that both in terms of the kind of mobility, the constant mobility that would occur within the structure of the school, the kinds of changes that would need to occur, the kinds of problems that would be constantly occurring because of staffing, and because of other kinds of practical problems at this time, I must speak against the motion. Mr. Donwerth - As far as the freedom of choice is concerned, if this could be passed by the Court, I would like to extend this on to middle school and high school also, because I believe in the freedom of choice. But I really don't believe that you can find a way not to create a burden on the school that the students are transferring from without fouling up the racial ratios in that school. If you have 15 white students or 15 black students transfer from one school, you are going to offset the racial balance in that school. I would agree with Dene, that this will place an undue burden on the black students, possibly because they do depend on busing for their transportation, and they are set to go into a school now and they won't be able to transfer.

Mrs. Williams - As the only black member of the Board, I should like to call to the attention of the body that this states elementary, and it is the black elementary child that is bused. Whether or not he or she cannot choose a school, he or she can hardly choose a school where busing will not be involved. I was just about ready to jump on this thing when Paul started reading it the other day, because of some of the things you stated, but I got down over here where it says that it will not result in the black-white ratio being affected adversely in the other schools, either the losing or the receiving school. I think we are losing sight of the fact that it is the black child, 1 through 4, that is bused. No white child is bused, as I understand it. So the freedom of choice then does not delete the busing situation and would impose no greater load. The load comes from the little ones having to be bused in the first place.

Mr. Donwerth - Only this will not be true with the consolidation of some of the schools that we are going to consolidate this next year. Lone Star, for instance, there will be quite a number of white students in the Lone Star area that would be bused. McKinley, there will be quite a few students bused to another school there.

Mr. Brown - Suppose a black student decided to attend a school closer to his or her home; their parents decided that we would like our child to go to this school and they applied for the transfer. At that point, the system then no longer would, according to this motion, provide busing to get them to their school. Once that decision had been made by the parent, then the parent would assume responsibility for the transportation of the child. I am saying that is discriminating against either the child that has both working parents, black or white, or the child whose parents cannot afford to provide that transportation. It wouldn't make any difference if they wanted to go to Sunset School and thought that was the greatest school in the world. If they can't provide the transportation, then that discriminates against them. But the middle class parent, black or white, that can afford to do it, can pick out a school they want to go to, and then head out if they get approval. That, in my opinion, is discriminating." Mrs. Williams - Could you amend the motion to the point that the parent would take them to the bus stop for that Sunset School? This is a very real thing; they are doing it anyway. I can appreciate your concern, but I don't think we are quite seeing the problem as it is. The problem with the. busing is the black child is the only child bused, 1 through 4.

Mr. Brown - I think it is a real problem if you think in terms of the schools themselves For instance, a school in a lower socioeconomic area where the majority of the kids are lower socioeconomic; suppose I live there and I am middle class, and I really would prefer my child to go some place else because I don't particularly like this environment. This freedom of choice allows me, because I have got the money, because I have the status, because I have all of those things; it allows me to do this within the limitations of the motion. Philosophically within the structure of our system as it now exists, I am opposed to this. It would be unhealthy for us. Mr. English - If you go with that policy, I think maybe we need to clean up some of our other practices; that probably one might be Metro School. That might would be discriminatory too, under this operation you are talking about, because that is the thing where the parents have to provide the transportation for the youngster. We don't run a bus. You will recall what Mr. Driggs said when he was here.

Mr. Brown - If you will remember, he said that was one of the major problems that we have with Metro School.

Mr. English - We haven't repealed that provision yet though, and we are still requiring the parents to provide that.

R. #141 Motion Regarding Freedom of Choice Transfer Policy cont'd

283

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

R. #141 Motion Regarding Freedom of Choice Transfer Policy cont 'd

Mr■ Brown - That's right, and that is one of the major problems we have at the Metro School.

Mr. English - I am sure that you will want to concern yourself in the future with that.

Mr. Brown - Very concerned with that; that is one of the problems of the Metro School.

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Mr. English - Right. I think also we need to look at some of our present transfer policies, such as for educational courses not offered in your home school; you can get a transfer. You can now, the kindergarten or primary level children, K through 4, attending a licensed nursery school located within the boundaries of Oklahoma City Public School District, attend, space permitting, the requested school. So here you have transfers being permitted for the youngster. I think you would agree that it would be a discriminatory practice where the parent can take him to this nursery school and he can attend another school. Mr■ Brown - We haven't done the comprehensive study of the system in regard to that kind of information, so we really haven't had the kind of input that allows us to really know whether we are considering apples and oranges or apples and apples.

Mr. English - A policy is discriminatory whether it applies to one person or 350 persons. Probably we should look at some of our other transfer policies if we hold that this is a valid reason to deny people a freedom of choice about where they are going to send their kids to school.

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Mr. Donwerth - What would this do to the racial balance of the school that they were leaving? Mr. English - Number 5 - "The student's transfer would not cause the black-white ratio at his or her regularly assigned school to exceed or fall below the district-wide black-white ratio by 20$ or more," which is what we promised the Court. So it would stay within the balances. It also states that it would not result in the enrollment of the sending school going below 225 students. It has some safeguards in there for both the receiving and the sending school.

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Mrs. Hill - But we have asked for a comprehensive study of our current school system, and I think this is premature. We need to see what this study brings, because we are talking about maybe changing some of our boundaries. I am not in favor of closing any more schools, but I think we need to wait until this study is completed that we have asked for, and it has been approved by the Board.

Mr. English - We don't have any concept that I have heard enunciated of what the comprehensive study is going to result in; what the criteria are; or whether the Board is going to approve it; or whether the public is going to be appreciative of it or not. At this time we have a proposal that is very definite about what it is going to do. Mr. Donwerth - I wonder if this motion had come up prior to closing some of these schools or consolidating some of these schools, maybe this would have stopped the consolidations of some of them.

Mr. English - It probably would have.

Mr. Donwerth - Maybe we could have shifted some of the children or they could have shifted themselves around to different areas, and we would still have these little schools. Dr. Start - I was in favor of this motion and I came prepared to vote in favor of this, but I must admit that I had not considered the socioeconomic ramifications here. And on that basis, I must not vote to approve this. I feel that we are opening such a "kettle of worms" that I can't support it, even though I seconded it. The thing that bothers me is the student's parents would provide transportation to and from school. In my opinion, that is really dividing our school population to the"haves and have nots;" those who have transportation and those who have not transportation. Whether that is socioeconomic or not, it is a "haves" transportation versus the"have nots." And for that reason, even though I seconded this motion, I will need to vote against it. Mr. Donwerth - I am wondering maybe if we could have more time to study this motion and maybe clean it up a little bit or think about it a little bit more. I would like to move that we table the motion until a later date.

Mrs. Potts - I think it might be appropriate at this time to ask Mr. Johnson to speak to that, because one thing that I was concerned about was the time requirement that we had to meet under the Court. Mr. Johnson, could you respond on that? Mr. Johnson - I checked the 90-day rule, and the changes have to be made before the 90-day period. And according to my calculations, Thursday, May 27, would be the last day that we could submit the proposed changes to meet the 90-day rule.

Mr. English - Does that say transfer policies?

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MINUTES OF MEETING OF MA.Y 2k, 1^6 - CONT'D Mr. Johnson - It Joes not say transfer policies. Actually, they were dealing with the alterations of attendance zones. Now it would be up to the Court to construe of course its own Order as to whether that would include transfers. That would be within the purview of it. Mr. English - That was my recollection that was relating to. I wonder if you have some with the Court, that might indicate whether or whether we could come up with changes on

it was the attendance districts that that way of checking informally or something that would apply to the transfer policies those at other times.

R. #141 Motion Regarding Freedom of Choice Transfer Policy cont'd

Mr. Johnson - I might get some informal expression from the Court or from the Magistrate; I don't know. Mr. Brown - I move the question.

Mrs. Hill - Second. Mrs. Potts - Motion was made calling for the question, and the motion was seconded. It is nondebatable; therefore, I would call for the vote on whether we shall vote.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried on call for the question. On roll call for the motion itself, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted nay. In voting nay, Mrsâ– Potts stated - I will vote nay because I have concerns that we need further time to study this, but I do feel it has potential. Mrs. Potts then declared that the motion failed. Mrs. Williams - I am wondering if the author would amend it to within commuting distance of the student's home. We have a lot of situations now where elementary students are having to cross thoroughfares to get to other areas. Mr. Brown - If, in fact, the date is the 27th, and Mr. Johnson understands that correctly, then we probably wouldn't have had. time to get it ready anyway. And if it isn't true, then at a later time when the data begin to come in, and there can be inclusion of other kinds of consideration, and if we at that time want to do it, then there is no reason why the motion can't be reintroduced. It is not really lost.

Motion made by Mr. English and seconded by Mrs. Williams at the meeting of May 17, 1976, for consideration at the meeting of May 24, 1976: "I move that the Board ask the Federal Court for permission to allow pupil transfers from Areas C and D from Bodine School to Oakridge School, with the understanding that such transfers shall increase the percentage of blacks within Oakridge School." Mr. Donwerth - I have lived in this district. I feel that Area C and Area D should be in the Oakridge district, and I would like to support the motion as it is written here and see if we can get an approval.

Mr. English - I might add, as I recall, that there are blacks and whites living in the areas that we are talking about here. It is within walking distance of Oakridge School. Mr. Brown - So what we are saying to the folks at Oakridge is that if they want to increase their pupil population in their school, one thing they are going to have to do is to recruit blacks to agree to come there; right? Is that going to change the ratio? Would that be what would happen?

Mr. English - The projections we had, showed a marked change. It is not going to make much difference in Bodine's percentage of blacks, but it is going to make a real change__ ;it has the potential for making a real change in the racial balance at Oakridge. If you took all of the students, it goes from 10.3$ to 16.7$ black.- And at the same time, Bodine goes from 22.5$ to 21$ black. Mrs. Potts - Are there other areas in the school district that would have the same circumstances? I have a problem with a piecemeal motion, if it is going to treat one area differently than the rest of the school district.

Dr. Smith - Mrs. Potts, I think without exception there probably would be another area or so that could have the same conditions present. I don't recall the specifics at this point.

Mrs. Potts - If we are passing this kind of a motion, it seems to me that we should make equal provisions for students in the same kind of situation elsewhere in the school district.

R. #142 Approval of Pupil Transfers from AreasC and D of Bodine School to Oakridge School

285 MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

R. #142 Approval of Pupil Transfers from ireas C and. D of Bodine School to Dakridge School cont'd

Mr. Brown - There are two ways to look at that. One way is that we ought to do that; the other way is that we from time to time ought to redress___ â€˘ As I remember, it is really easier for the people in this attendance area to get to the Oakridge School than it is the Bodine School. It might be just as reasonable to assume that in this particular instance, Oakridge has a legitimate grievance against the system for designing it that way to begin with, if the school system made that choice.

Dr. Start - I think we all would agree that we are all interestedin doing the right j thing and the same thing for all of the students in the district, but I don't thinkthid Board has to set themselves up not listening to individual grievances or individual | requests by a specific school. I see an opportunity to look at the children at this i particular school, as to what is really the best for the childrenliving in Areas C i and D from an .educational standpoint and all of the ramifications of that. I feel that] this Board can make this kind of request from the Court for the reasons that have been | previously defined. In my opinion, that doesn't mean that we are particularly giving | favors to this particular elementary school. 1

Mr. Brown - I move the question. Mr. English - I second. Mrs. Potts - Mr. Brown has moved the question and Mr. English has seconded it. Clerk, will you call the roll on the motion to call for the question?

Madam

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried to call for the question. On roll call for the motion itself, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Dr. Smith - May I ask for some clarification now in order for the staff to begin working on this? I would assume that a cutoff date for applications would be appropriate also for planning purposes. The statement says that such transfers shall increase the percentage of blacks. Are we talking about the total body of transfers, or are we talking about just the acceptance of the individual transfer? If so, that would be the black student only. But are we talking about if there are 20 to agree to transfer, and if the composition of that 20 black and white would increase the percentage at Oakridge, then those transfers could be increased, and not on an individual basis?

Mr. English - I think you understand quite correctly the interpretation to be applied to it.

Dr. Smith - What about the fifth year and middle school assignments; are those affected? This will be optional for this area where they may transfer to Oakridge or they may { continue at Bodine; right?

Mr. Brown - Suppose having accepted this motion, then you come back with recommendations to us to implement it as you think it ought to be implemented.

Dr. Smith - I -have talked with Mr. English, so I had interpretation there. That was one reason I thought I thought the motion was intended. Those were some I think the staff does need to have in order to work

some advantage over some of the I could interpret it the way of the kinds of questions that with it.

Mrs. Potts - So you will come back with recommendations as to the cutoff date and anything else that is related to it.

b #143 lotion Tabled Regarding Appointlent of Equal Employment advisory Committee

In regard to the motion made by Mr. English aid seconded by Mr. Brown at the meeting of May 17, 1976 to be considered at the meeting of May 24, 197&, that the President of the Board appoint an Equal . Employment Advisory Committee to monitor implementation of the district's Affirmative Action Plan, etc., Mr. English stated: If we could pass over this until the next Board meeting, please; I think there are some things in process now that may bear fruit, and I think it would be appropriate to wait. Mrs. Potts - Would you want to move to table?

Mr. English - I would move to table the motion until the next Board meeting. Mr. Brown - Second.

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MINUTES OF MEETING OF MAY 24, 1976 - CONT'D Mrs. Potts - The last motion under Unfinished Business is Consideration for adoption the Report of the Human Relations Implementation Committee. There were questions raised by staff related to this report and a cursory response made by the committee. Since the response from staff was not available until Friday and there was no opportunity for the committee to meet, I think the response is primarily that of the Director of Human Relations and the Chairman of this committee. I believe all members of the Board have copies of the attempt to answer some of the questions that were raised by the staff.

Mr. Brown - Madam Chairman, I would like to move that this report be delayed in order to provide time for hearings on the motion, until the June 14 meeting, at which time the committee will have input from various people of our school community relating to the character and nature of the recommendations. Mrs. Hill - Second.

Mrs. Potts - Motion made by Mr. Brown and seconded by Mrs. Hill that this motion be postponed for a vote until June 14, by which time there would have been an opportunity for input from various members of the school community who have not had an opportunity to look at and respond to the report. Mr. Brown - I wish that had already been done, but it has not been done and I feel that it needs to be done before we vote the motion.

Mrs. Potts - That is postponing a vote on this to about a month after it was originally presented to the Board; is that right? Mr. Brown - That's right. I don't feel good about having to make this motion, but I do feel that if you are dealing with a human relations policy, you need as much consensus with that policy as you can get. There is no way that you are going to get total consensus about any major policy that affects as broadly as I see the implications of this policy. But at the same time there needs to be opportunity for dialogue and input. I understand that has not occurred, and if it hasn't occurred, then it needs to.

Mr. English - I wonder about a June 7 reporting time.

That is two weeks away.

Mrs. Hill - This next week I think that the people that will need to be involved are pretty well tied up with the closing of school. I really don't think that it is fair to our staff to add this to them.

Mr. English - I don't know how fair it is to the committee that has put in 90 hours on this either, as far as putting it off for three weeks and four weeks from the time we got it. Mr. Brown - If we put it off three weeks, which is the nature of my motion, what would that affect the time line on implementation of the kinds of things that we want to implement? At what point does the inservice begin to develop; at what point do the training procedures begin to develop? Is that going to affect the implementation very much to put it off? If we can still get it in gear, then I would prefer the longest time for the best presentation. When the report comes back to us, I would like to have it_ come to us with enough general consensus so that we can feel like we are voting something that is not only being voted but is going to be enthusiastically supported.

Mr. English - Maybe we should probably ask the Superintendent if it is put off until June 14, if all of those items that were recommended by the committee were approved by the Board, would there be sufficient time then to implement all of them as the time line calls for in the committee's report. Dr. Smith - Mr. English, let me make a statement before I answer your question. I am as concerned, I think, as anyone, because after all you are holding me responsible for implementation and all. I hope that any delay does not appear to anyone to show a lessening interest or enthusiasm for the Human Relations Policy. That certainly is not the intent. I think with the closing of school and the other activities, however, those principals and many of those who are affected by the recommendations, time has not been adequate for them to properly respond to putting this into effect or to see how it does affect their operations. I think by providing an opportunity for the interaction between the members of the committee and appropriate staff members, those affected by the implementation of the plan, will certainly aid in its implementation and will cause greater acceptance of the end product and therefore, I think, would be more successful. The first date that is mentioned in here, as I recall, is like starting some activity on September 15, as far as a time line that has been identified per se to go into effect in a school. One week's delay from June 7 to June 14, if it will provide an opportunity for the input and feedback, I think certainly will not affect or hamper the implementation of the plan. Mr. English - You are not saying that the first work that needs to be done on this is September 15?

Dr. Smith - No sir.

R. #144 Motion Regarding Consideration for Adoption of Report of Human Relations Implementation Committee

287

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

1. #144 lotion Regarding Consideration for adoption of Report if Human Relations implementation Committee - cont'd

Mr. Brown - Would it "be appropriate to ask the Human Relations Chairman to respond to that in terms of how she views the delay, realizing that there needs to be some delay?

Mrs■ Potts - Would the Human Relations Chairman or Co-Chairman care to speak to the time line we are working under?

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Dr. Start - While she is coming down, we are talking about employment of personnel, expenditure of moneys, etc.?

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Dr• Smith - Budget preparation and those things. As far as the implementation out at the schools, I believe it starts in September, but the planning does take place.

Mrs. Annetta McCoy responded: The first concern is that I go off contract June 11, and that concerns me in terms of being around to make any kind of plans. There are many recommendations that the committee has suggested that really involve a lot of work next year. There are several recommendations, however, that if they are not implemented this summer, I think they should be postponed until either the second semester or next year. The homeroom activities project is dependent upon an inservice for teachers, counselors, the activities directors, and administrators. That will have to be prior to school opening. All of those school personnel would have to be identified; probably a director of that project would have to be hired. I think the inservice for the consultants could be delayed and implemented; the organization development training could be delayed and be implemented. The other recommendations call for an assessment to occur and plans to be turned in and be implemented through next year. Those could be done.

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Mr. Brown - What is that week's difference going to make? Specifically, what would happen, say, the 8th of June, "that can't happen on the 15th of June, that needs to happen at that point? I know that I can't vote for my own motion if you tell me that we can't implement the Human Relations Policy if we wait until June 14, because I want | the Human Relations Policy implemented next year. Can you do it if you start on | June 15? I

Mrs. McCoy - I think there are some aspects of the recommendations that cannot be implemented. I am not saying, however, that I don't think the Human Relations Policy cannot be implemented by taking several of the recommendations and working through them. Some of the recommendations are not that contingent upon immediate approval. The pilot project and the homeroom activities program should be decided upon yesterday. Mr. Brown - Why?

What makes that urgent?

Mrs. McCoy - Those teachers have to be identified. Inservice plans have to be made. We need a time to work with the coordinator of secondary -counselors, the activities coordinator, the Director of High Schools, Superintendent of Instruction, to finalize these kinds of plans.

Mr. Brown - When you say we need, you mean you need the time to work with them before you go off contract; is that what you are saying?

i I |

Mrs. McCoy - Yes. Mr. Brown - In other words, you need the extra seven days in order for you to give the input which, yoh-need to give? i i Mrs. McCoy - Yes. [ Dr. Smith - Mr. Brown and members of the Board, I have no hesitancy in recommending an |

extension of a contract in order to get the job done, if that is what it takes. I I think that with us making a commitment toward human relations, that there is going ! to be a requirement for this summer to have some people working in connection with | this to get it fully developed, fully planned and operable. I know if Annetta goes I off contract on June 11, she would have to work day and night between now and then to try to get these programs operable. Really, she needs to be working with the directors of the schools and all at the same time. I am not sure that this period of time would permit that really to take place. I would be proposing that we work with Annetta on j extending a contract and the others that go off contract as well, to pursue this. j Mrs. McCoy - I think the real question is an affirmation and a commitment to the project, and perhaps second semester would be a better time, because I don't see that it can be successful without the real commitment and efforts of all of the administrative staff, the principals in the buildings and all of those people concerned. It is not a project that can be implemented just by voting to have it done. It has to be valued and followed through on, and real energy and commitment to it has to come forth. And if by delaying that can happen, then I am for delaying to have a really quality kind of program implemented. And that might could happen by the second semester in much better shape than by doing it in a rushed up job. Mr. Brown - The Superintendent has assured us that by giving the time for the input from principals, giving this extra three weeks, once all of the decisions have been made, he can proceed with a plan of action which will provide for implementation in the fall. I am not prepared to give up the fall right now.

i§ | | |

288

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

Mrs. Potts - One thing that I had a concern about was we are talking about several consultants who would necessarily need to be involved in development of this who would be off contract also, are we not? Mrs. McCoy - Yes. Mrs. Potts - So we are really talking about extending contracts to___ ; do you have any idea how many people?

j ! i!

Dr. Smith - The employment of a few consultants during a period of time during the summer to work may be more productive where they have their time to devote to this one project.

Mrs. Potts - My major concern is that I think we can take any recommendation of any group and pick it apart, but unless -we have better alternatives to offer and a rationale for them___. I see this committee as having worked very long and hard on what they have presented to us, and I would hope that that would be the approach of our staff to their recommended policy implementation, to be supportive of these recommendations unless there is an alternative to be offered with rationale for it.

i i

I I !| i

Mrs. Hill - Actually in their rationale on their district committees, it says, "whereas problems can best be solved when those most affected by the decision have equal access to the decision-making process with those who have needed skills and expertise___ ." That is what we are asking for, this two weeks time to give all people who are affected involved here, and they have not yet been involved up to this point. I think this is what we are needing to sell the program.

Mr. English - Annetta, has there not been any involvement through anybody that is affected by this? Has there not been any input?

Mrs. McCoy - The committee that was appointed by the Superintendent and the President of ihe Board is a representative committee and is composed of a high school principal and the Director of High Schools, and teachers at each level. We have talked with the Activities Coordinator and the Coordinator of Secondary Counselors, and I have talked with Mr. Johnson, Director of Special Services. A similar program was submitted for U. S. Grant, and this is an idea that we have considered for some time. In terms of our going directly to the principals organizations and talking directly with them, we did not do that. We relied upon a representative committee to gain input. Mr. Brown - The thing that strikes me, though, is what I hear the Superintendent saying, that however we did it, some way or other we have got some people out there that don't feel involved. I felt the same way as you do, that our committee is representative. But nevertheless if we have got four principals who don't understand and say they don't understand and want to know about it, or want to come and make some kind of input and we haven't given them the chance, as you well know, there may be four schools where we struggle awfully hard to get what we want to get done in. Mrs. McCoy - I agree.

Dr. Start - There are two aspects of that. One is involvement of those who are going to implement the policy as you are speaking to, but there is another side of management And the other side of management says that if you are working in this system and this is the policy of the school, and you had your say-so through your representation, and if we say it is time to go to work, then you go to work or you look somewhere else. Isn't there a-balance between these two, and haven't we already balanced it? Isn't it time to get on with this thing that we have been "Mickey Mousing" around with for over a year now? If you are going to work in this system and this is what the Board unanimously votes on___ . Wehave had a committee working on it and here it is, and then we have some people who say, well, I don't understand that; I want to talk to the committee about that for two weeks before I can really know whether it is going to work in my system. I think the question we ought to ask is are you working in the right system? Mr. English - Maybe we could go with the homeroom activities project and the pilot project that Annetta referred to, have those two ironed out by the 7th of June, and then the others ironed out by the 14th of June; in other words, prioritizing what the study is being done on during the next two weeks; take those two items, and then the remainder of them on the 14th, because obviously you are not going to study all of them at one time. Mr. Brown - When I came on the Board, one of the big issues was attendance. What we had done, we had hurriedly elected an attendance policy, which as I understand it, was that the homeroom teacher was supposed to take the roll in the morning and report the absences. We assigned that homeroom teacher that responsibility. From what I hear, that is not what happened. Slowly we began to have a whole lot of homeroom teachers who had been told they were going to do that, who had been informed that that was the way it was going to be, who had had that explained to them, but who in the end didn't do it. And they didn't do it because they didn't want to do it and they weren't made to do it. I would be in favor of us implementing this if we have to do it now; if the extra week will put it in. Isn't the homeroom thing going to be one of the very important thingsthat has to work? So if we blow that, we have blown a great part of what we want to do.

R. #144 Mocion Regarding Consideration for Adoption of Report of Human Relations Implementation Committee - cont'd

289

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D

R. #144 Motion Regarding Consideration for Adoption of Report of Human Relations Implementation Committee cont'd

Mrs. Potts - I wonder if any other members of the committee would want to respond to possibly a division of the recommendations and the possibility of acting a week earlier on part of them. No? Mr. English - I think we are making a decision on whether we are going to do it this year or next year. I would move that we table this motion. That will give plenty of time to do the study.

Mrs. Potts - We have a motion before the Board right now, don't we; that this be tabled until June 14? So I think we would have to act on that motion before another motion is made. Mr. Brown - He could offer a substitute motion. Mrs. Potts - Do you want to amend the date we are talking about?

Mr. English - I would make a substitute motion that we table the proposal. Mrs. Potts - We have a substitute motion that we table the proposal. That requires a second and is nondebatable. Do I hear a second to the motion to table? The motion dies for lack of a second. We are back to the original motion that we set up June 14 as the date for calling for a vote on this recommendation.

Mr. English - I would make a substitute motion that the part of the proposal referring to the pilot project and the homeroom activities project that Mrs. McCoy referred to, be presented to the Board for consideration at its June 7 meeting, and the remainder of the proposals be presented at the June 14 meeting of the Board. Mrs. Potts - Do I hear a second to the substitute motion?

Mrs. Williams - Although I am a firm believer in the school of management so dramatical ly outlined by Dr. Start, I will second that motion. Mrs. Potts - You would move that we call for a vote on the pilot project and the homeroom activities on June 7; and then the remainder of the recommendations on June 14; is that correct? Mr. English - Right.

Dr. Start - What is the rationale in dividing this, Paul? Mr. English - Obviously you are not going to sit down in one setting and do everything all at once. There are different people involved in the homeroom activities proposal than in other proposals. It is simply saying schedule the homeroom activities proposal first and get it out of the way, and then you can go on to the other proposals We can deal with that part of it on Monday, June 7-

Dr. Start - Why don't we deal with the whole thing tonight? Is it really that much misunderstanding?

Let's vote on it tonight.

Mr. English - Somebody feels that way, because that was the recommendation. Some people in the^system feel that there is not enough understanding about it right now, and I willâ€™grant that there may not be that much misunderstanding.

Dr. Start - Are we finally getting down to the "gut" issue; how many people in the system are not going to cooperate with this because they don't understand it and haven't had input into it? Is that what you are saying? Mr. English - I am saying let's give them a chance to have the input. Mr. Donwerth - I don't think that is all of thequestion.I believe that if the other people do want input, and to make this moreworkable___ . What we really want to do is j implement the human relations program. I

Drâ–

Start - We have been at it all year.

Mr. Donwerth - If it will make iteasier; if it willassist it definitely be in favor of putting it off until June 14.

I in any way, I would

Mrs. Potts - Are we referring to both the pilot program and the project on homeroom activities? So that is Component #7 and Addendum #1. Mr. Brown - I move the question.

Mrs. Potts - Do I hear a second to the motion for the question?

Mrs. Hill - Second.

On roll call on whether to vote on the substitute motion, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion to vote carried.

290

MINUTES OF MEETING OF MAY 24, 1976 - CONT'D ==Lu===^~

Mrs. Potts - The substitute motion reads consideration for adoption of the Human Relations Implementation Committee with the pilot communications program., Component #7, and the project on homeroom activities, Addendum =//=!, to be considered on June 7, and the remainder of the policy recommendations for implementation to be called for a vote on June 14. Madam Clerk, will you call for the vote on the substitute motion?

\ I i

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted.aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the substitute motion carried.

R. #144 Motion Regarding Consideration for Adoption of Report of Human Relations Implementation Committee - cont'd

Dr. Start - One of the things that hit me as I read the Superintendent's memo, as he expressed the concerns, all responses and questions presented to him through the Directors, etc., I couldn't help but feel that these responses really reflect why we need a Human Relations Policy and implementation of a program. The reason we have got human relations problems is simply because of these kinds of anxieties, and they are not really saying what they mean. Mrs. Potts - I think it was expressed earlier that the Board had interest in when there is any discussion with the committee and the staff, of having an opportunity to be a part of this, as well as the membership of the committee itself.

NEW BUSINESS j

None. HEARINGS

None.

Mr. Donwerth - Madam Chairman, I would like to request that we adjourn to an Executive Session for the purpose of discussing personnel. Mr. Brown - Second.

R. #145 Adjournment to Executive Session - 10:40 p.m.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye.

All members voting aye, the Board then convened in an Executive Session.

ADJOURNMENT The Board having completed its Executive Session at 11:50 p.m., it was moved by Mr. Brown and seconded by Mr. English that the meeting be adjourned. All members voted aye.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST: Clerk Approved the 7th day of June, 1976.

R. #146 Adjournment

RETIREES - 1975-76

OKLAHOMA CITY PUBLIC SCHOOLS

Early Retirements 1975-76

Name

School

Assignment

Address

Neoma Bivens

Health Dept.

Nurse

3729 N.W. 18th, 75106

Edith Buck

Roosevelt

English

4216 N. Donald, Bethany 75008

C. L. Carver

Capitol Hill H

Drivers Educ.

3408 N.W. 22nd, 75112

Ruth Cockes

Ridgeview

Kindergarten

3117 N.W. 60th, 73112

Naomi Grace Cole

Taft

Language Arts

1226 N.W. 84th, 75114

Minta Drake

Britton

Special Educ.

4413 N.W. 17th, 43107

Cleo Eads

Horace Mann

Primary

2720 N.W. 44th, 75112

Dalton Eads

Quail Creek

Principal

2720 N.W. 44th, 75112

Irma Ellis

Culbertson

Intermediate

2613 N.E. Success, 73111

Charlotte Hampton

Rockwood

Special Educ.

6309 Post Oak Rd., 75105

28 _

Foster Harrington

Marshall

Social Studies

1209 N.W. 89th, 75114

Maxine Harry

Capitol Hill H

Business

Rex Irwin

Northwest Classen

Physical Educ.

2520 N.W. 28th, 75107

Goldie Jones

Rogers

Special Educ.

4801 Woodland Park, Spencer 75084

Jenice McConnell

Coolidge

Kindergarten

1340 S.W. 71st, 75159

Primary

1205 s.w. 26th, 75109

Yrs. in Sys.

Clara McCormick

Van Buren

Marie Mackey

Sunset

Intermediate

625 N.W. 92nd, 75114

Doradean Neal

Roosevelt

Business

2633 W. Eubanks, 75112

Vercie Price

Roosevelt

Mathematics

4316 S. Shartel, 75109

Mattie Reagan

Garfield

Primary

1318 S.W. 42nd, 75119

Emma Richards

Sequoyah

Intermediate

6708 Edgewater, 75116

Byron Roberts

Marshal1

Social Studies

1511 Brighton, 75120

George Ross

Grant

Industrial Arts

2742 N.W. 35th, 75112

Floy Smith

Rogers

Language Arts

8417 N.E. 34th, Spencer 73084

Georgia Teets

Roosevelt

English

2420 N.W. 44th, 75112

Evelyn Washington

Shidler

Primary

2505 N.E. 16th, 75111

Mary Woods

Hawthorne

Kindergarten

5216 N. Walker, 75118

L _ _.......... . .......................

—

SECRETARIAL

Gertrude Fuqua

Admin. Bldg.

Secretary

620 N.W. 22nd, 751Q5

Agnes Nichols

Adams

L. C. Aide

1612 S.W. 78th, 75159

■

RETIREES - 1975-76

RETIREES

1975-76

Years in Sys.

Name

School

Assignment

Address

Mrs. Mary Bethell

Carver

Special Educ.

4217 N.W. 60th Pl., 75112

Mrb . Lois C. Clark

Curriculum

Consultant

3828 N.W. 24th St., 73107

Mr. George Dusbabek

Voch Tech

Auto Mechanics

4717 N.W. 12th St., 73127

Mrs. Leilahoma Frazier

Cap. Hill H.

Home Econ.

3825 Rancho Drive, 73119

Mrs. Virginia Harmon

Ridgeview

Primary

2112 Gladstone, 73120

Mrs. Ellen Husky

Belle Isle

Primary

1936 N.W. 36th Terr., 731'

Mrs. Iva James

Lee

Special Educ.

1314 N.E. 50th St., 73111

Mrs. Lahoma Jones

Burbank

Primary

3504 N.W. 69th St., 73116

Mrs. Ruth Norton

Cap. Hill H.

Special Educ.

2109 N.E. 14th St., 73117

Mrs. Thelma Robertson

Linwood

Intermediate

3163 N. Portland, 73112

Mrs. Bess Stewart

Rockwood

Kindergarten

3127 N.W. Park Pl., 73107

NON-CERTIFICATED RETIREES NURSE 1404 S.W. 37th St., 73119

Nichols Hills Secretary

1220 Britton Rd., 73114

Marshall

Secretary

1705 Oxford Way, 73120

Mr. William Bohrofen

Maintenance

Equip. Opr.

4012 S. Hudson, 73109

Mr. Edgar Cambron

Maintenance

Pump Insulator

1618 N. Blackwelder, 73106

Mr. Russell Fisher

Maintenance

Supervisor

2212 N.W. 21st St., 73107

Mr. John Yost

Maintenance

Electrician

1832 N.W. 31st St., 73188

Mr. Wendell Cotton

Taft

Floorman

2914 N W. 14th St., 73106

Mr. Francis Smith

Laundry

Supervisor

612 Tompkins, 74127

Classen

Floorman

1314 N.W. 14th St., 73106

Mrs. Beatrice Bradley

Grant

Nurse

CLERICAL Mrs. Daisy Harlan

Mrs. Mary Steffens

MAINTENANCE

CUSTODIAL

Mr. Godfrey Theis .

TRANSPORTATION

Mr. Leon Wright

Transportation Bus Driver

Rt., 1, 3104 Wright Ave., 73084

Allison, Helen Arnett, Mary M. Bailey, Betty Barnett, Robert Barnett, Robin Lynn Beatty, Terry Bellflower, Jo Dee Anne Bennett, Karen Pate Blakely, Jo Ann Boice, Gay Boydstun, Janice Bradley, Carol Braggs, Mark Brayton, Kenneth Brotherton, Roger Brown, Deborah Brown, Mike Brown, Patsy Brown, Tom Burns, Rodney Butenhoff, Betty Byrd, De Lois E. Marie Cardenas, Fransesca Cargil, Sharon Carter, Cheryl Cato, Cheryl Celusta, (Young) Martha Cerano, Mari Clark, Janet Cloe, Tom Cole, Carol Lee Cole, Mark Cole, Winzella Marie Collum, (Love) Debra Combs, Ester Marie Constantine, Denise Cook, Norman Bruce Cotton, Woodie Dailey, Paul Dailey, Steve Davis, Anthony Davis, Deborah Davis, Sandra Dolph, James Douglas, Kimberly Effinger, Steve Ellis, Johnny Excendine, Debra Kathleen Fair, Kenneth Flanagan, Jarold Ford, Angela Franklin, Melanie Freeman, Artheia Marie Gager, Rebecca Garrett, Janice Goodson, Laura Ann Gragg, Lisa Grandpre, Pamela Griffin, Avery

Hall, Kathy Loriane Harris, Susan Harryman, Deborah Hart, Shelia Hartfield, Roberta Hicks, Patricia Hill, Irving Hoffard, Tobey Hope, Beverly Hunter, Sharon Ivey, David Jackson, Charlotte Jackson, Lennie Jenkins, Temple Jirous, Jeanette Johnson, Loretta Johnson, Paula Johnston, Randall Jones, Flora Joyce, Mike Killian, Chris Kilma, Freddy Miles King, Mary Kiriluk, Dale Knight, Kathy Knowles, Merry Lee Kubat, Judy Ladd, Donna L. Lesser, (Sutton) Dorothy Linthicum, Donald Lofton, Carol Loyd, Paula Jo Lusk, Harley Lusk, Pamela Gaye Lyons, Terry Angelique McCullough, Michele McKee, Cheryl McMurl, Robert Martin, Doris Ellen Martin, Patricia Ann Merrill, Terry Monahan, Denise Moore, Angela Christine Moore, Darlene Murphy, Ester Nimo, James Norton, Danita Gwen Nubine, Alta Olson, James Parker, Cathy Pearson, Jim Perry, Donald Pride, Carol Prince, Jacqueline Annette Ramsey, (Brown) Janice Ramsey, Sharon Ray, Larry Readis, Von Reed, Marc

CLASS ROLL

Trent, Karla L. Tuggle, Hollinda Wadely, Carlo Sue Walker, Monica Wooten, Brenda Watson, Linda Weeks, Jana White, Barbara White, Cynthia Wiley, Susan Ann Wilkerson, Donna Wilkerson, Glenda Willhite, Debbie Williams, Hays Williams, Todd Winston, Kathy Wisby, Tanya Faye Wright, Vickie Yonkers, Stacy Young, Delcine

Alberty, Robert Alley, Gary Barnes, Richard Bergmann, David Bunch, Joseph Carnes, Shane Covert, Arthur Daniels, Harold Deck, James Dobson, Joseph Duffield, Robert Ferguson, Douglas Filbeck, Jimmy Garee, David Gilbert, Jay Gridley, Roger Harris, Wayne Jangula, John

Johnson, Eugene Kittle, David Lowmaster, Donald Martin, Henry McCormick, Robert Pierce, David Pinkham, David Powers, Randy Pugsley, Harold Rice, Harold Seldon, Robert Simons, Freddie Thomas, Martha Tibbetts, Jeffery Tillison, John Wright, Ricci Zelinka, Carl

TINKER FIELD GRADUATES

Reed, Vera Lynn Reed, Wanda Lee , Ringgold, Tommy / Robinson, Richard ' Saunders, Arthur Schmitt, Beth Anne Singer, Edward Slaughter, Mary Smith, Brenda Smith, Elaine Smith, Stella Marie â€˘Smith, Thomas E., Jr. Stevenson, Doris Lura Stone, Cynthia Stover, Debra Sweyden, Timothy Tedder, Gary Terry, Harmony Thompson, Debra Thompson, Pearl Yvonne Throne, John

CLASS ROLL

Amis, Kathryn Page Beatty, Terry Bradshae, Milton Cole, Mark N. Concialdi, Leslie Copeland, Patricia Crawford, Frank M. Cutter, Laverne Eilenburg, Curtis Feistal, Mark Fox, Tricia Frazier, Lesli Rebecca Goodwin, Albert Gillbreath, Linda

James, Virginia Jones, John Magerus, Rhonda Sue Marla, Michael Martinez, Jose Morton, Carrie Pugh, Carolyn Sue Self, Cyndie Sherman, Susan Stafford, Terry Strong, Robert Lee Wann, Ronald Dale Webber, Donald Youngblood, Cathi

CLASS ROLL continued

c+ F* O

> P* ÂŁ H c+

HIGH SCHOOL GRADUATES

- 1976-

CONT'D

Capitol Hill High

CL A S S OF 1976 A u di e L e e A d kiss o n D e a n n a D a w n All e n S c ott J. All e n D or ot h y J u n e Allis o n S hirl e y M ari e Als u p T h e df or d Als u p C arl E. A n d ers o n Ri c k y A n dr e K eit h All e n A n dr e ws Br e n d a K a y Ar mit a g e K e n n et h L e e A usti n R o bi n M. A yt es M ar y L o u B all C h arl es W. B arl o w T h o m as B a u m g ar d n er Vi c ki e L. B e att y K a n d y A n n B ell G ar y D o n B e n n ett Arl e n e R. B err y Ir e n e M. B err y R uss ell L e e Bi g el o w P a ul ett a Y. Bil b ur y M ar g ar et A. Bill y M yr o n L. Bl a c k L a n a L ois e Bl a c k m o n R o x a n n e F. Bl e vi ns W e n d y L < Bl e vi ns M ar y A n n B o n e y T o n y A. B or d ers E d w ar d J os e p h B orj as St e v e n W a y n e B o w ers Mi c h a el T yr o n e Br e w er R ut h A n n Br e w er L orri e A. Br o c k B o b b y R. Br o w n D e e Br o w n, Jr. M ar g o Ir e n e Br o w n N a n c y J. Br o w n C at h y A. B urr ell

Bill E u g e n e C a nfi el d P atri ci a D arl e n e C ar a w a y D e b or a h L. C arlisl e A nt h o n y R a y m o n d C arr oll B ar b ar a L o uis e C as k e y R o b ert a L. C ass Vi c ki e M. C at o J a ni c e M ari e C h at m a n P a ul R o b ert C h err y C h arl ett e C hil dr ess Mi k e L e e C hil dr ess R a n d ol p h E arl Cl ar k, Jr. D e br a A. C o at es Ci n d y L. C o c hr a n R uss ell C o k er V al ari e J. C ol b ert C hrist y A. C ol e m a n R o n al d L. C ol e m a n S h ari L. C o m bs Cl ari c e C o n w a y Ka y L y n n C o o k S h a w n D el a n e C o o k Vi ns o n L. C o o k Ri c k e y C o p el a n d B et h A n n C orl e y E d di e V a n C o x El b ert N. Cr ai g J a m es Cr a v e ns J o a n L. Cr a wf or d T a m mi e K a y Cr e el R h o n d a M. Cr o o ms D o n n a S u e Cr o w A n dr es C. C u dj o C y nt hi a B. C ul p e p p er J a ni c e K a y C u n ni n g h a m Br u c e K. D a ni els J effr e y E d w ar d D a ni els Mi c k ell e R a c h ell D a y Br e n d a J. Di bl er

HIGH SCHOOL GRADUATES

- 1976 - CONT D

Capitol Hill

CL A S S OF 1976

J a n et M ari e Dilli er D a ni el S c ott D o ds o n R o b ert D w a y n e D o v ers pi k e Vi c ki L e e D o v ers pi k e Te d d y L y n n D o w ne y Ri c h ar d Dr e n ni n g Ki m D e nis e D u n n M art y C. D u n n D a vi d Al a n E d w ar ds G ar y P a ul E d w ar ds S usi e E. E d w ar ds M ars h a A n n E n gl a n d St e v e C. E v er h art C ar ol y n S u e F e ast er D or ot h y L. F err ell A ar o n L e e Fl e e h art D a vi d W a y n e F o ot e Lis a R. F or b es G ar y D. F or d K ar e n A. F or d B e v erl y S u e F ost er T o n y E. Fr a n kli n D a vi d E. Fr e n c h P atri ci a A. F ul m er R o bi n F urr D e b or a h G ar ci a Eri c W. G e or g e T o m m y R. Gi v e ns Mi c h a el K arl Gl as g o w Gi n a D a w n G o a d L y di a A. G o n z al es Ra n d y G o u ge R o y L. Gr a v es Arl e n e M ari e Gr a ys o n Ji m m y 0. Gr a ys o n S yl v est er C urtiss Gr a ys o n, Jr. R o b ert a A n n Gr e es o n A nt h o n y R. Gr es h a m Bill y Gl e n Griffi n Tr a vis R a y Griffi n Li n d a R. Gris b y D o n n a K a y e H a c k er Gl e n L e wis H all M ar vi n H all C ar ol A. H alt o n , K e n El m er H a m es M ar k C. H a m m Eli z a b et h F. H a n ki ns S a m u el I. H arj o L a wr e n c e A. H arr ell Bill y G e n e H arris Clift o n L. H arris Er wi n H arris L y n n M. H arris D al e W. H arris o n M o nt e R. H atfi el d Di a n a K. H a w ki ns S h erri R e n ci e H e nr y L ori J a n e H e nt h or n

T o n y D. H erif or d S h err y H er n a d e z D o n al d K e vi n H err m a n n G ar y W alt er Hi b d o n C ar ol L. Hi n es K ell y A. H o e g g er R a n d y L e e H ol m esl e y M arl e n e L. H o w e C or k y R. H uffi n e D o n ni e L e n H u g h es G u y H u m p hr e y Will ett a H u nt er D e br a L o uis e H y n es B e v erl y ( B.J.) J o y c e J a c ks o n Is o m J a c ks o n, Jr. Mi c h a el A. J a c ks o n Mi n ni e L e e J a c ks o n Br e n d a D. J a c o b H o p e C. J a m es Ti n a M ari e J a q u e z G a y L. J er ki ns S a m u el T. J er ki ns A nt h o n y B. J o h ns o n D e b bi e L y n n J o h ns o n Er wi n J a n J o h ns o n L e e R o b ert J o h ns o n R os e M. J o h ns o n S a n dr a K. J o n es S h ar o n R e n a e J or d a n R h o n d a S u e K ell e y Br a d y K e n dri c k E u ni c e P. K e n n e d y J a ni c e E. K e n n e d y L arr y M ar k K er n ell D or ot h y L. Ki n g R o b ert Ki n g T er es a K. Kir b y Ji m m y L e R o y K ni g ht M ar y Eli z a b et h K o n e m a n n Li n d a Di a n n e L a c y S ar a h L a v o n L a m b Gl e n D al e L a m b ert Lilli a n J a n ett e L a m ki n L etti e E. L e h e w B eli n d a S u e Littl e I c y D. Li vi n gst o n C h arl es M. L o c k e H el e n E. L ort o n S hirl e y J e a n L o uis D e a n L u n d b er g Ll o y d L us k, Jr. S a n dr a K. L us k Bill y G. M all or y Li n d a S u e M al o y D e b or a h L y n n M arrs D a vi d Al a n M e a ns J a c k L e e M e c htl y J o ni S. M er e dit h J e a n n a L. M e zi er e

HIGH SCHOOL GRADUATES

- 1976

- CONT D

Capitol Hill

CL A S S OF 1976 G a yl e Mill er Mi c h a el T h o m as Mil w e e Mi c h a el N. Mi nt er Al e x a n d er C h arl es M o or e D a vi d W a y n e M or g a n S h o n dr a L. M os es S c ott E. M us gr o v e Ri c k y G e n e M c A uliff e Ri c k y G e n e M c C a g e J o A n n B. M c Cl art y T er es a L. M c Gr e w D e b arris i vl c K a uf m a n J e a ni n e L. M c Killi ps B o b b y W. N a b ors M ar ci a M. N ei g h b ors Q u oc T h o N g u ye n P atri ci a A. Ni c h ols Ti m ot h y Mi c h a el N o v ot n y C hristi n e J o a n N utt Ci n d y L e e N utt C y nt hi a J o a n O d e n Vi c ki D e nis e O w e ns M ar y K at h y P a c e Cliff or d H. P a d e n C y nt hi a K. P a d e n Cl ar e n c e L e e P a g e L et h a M. P a n n ell A n g el o P att ers o n Willi a m E. P a yl or II D el oisti n e P etti s Alis o n A n n ett e Pi n e g ar M ar k A. Pl att H o w ar d P ott er R a v o n n a G. Prit c h ar d K ar e n Pr o bst B arr y Pr uitt D arl a J e a n Pr y or L y n d a G a yl e P ursif ull S h ar o n K a y R a k estr a w Ri c k y R a y R ei c h T o n y a G a y Ri c h Vi c ki e J e a n n e Ri c h ar ds o n J uli a R o bi ns o n Ali c e M. R o dri q u e z Mil a F ai e R os e br o o k Mi k e Or vill e R o z z ell K at h y L e e R u mi n er D a vi d L. S a n d ers D o n al d K eit h S a n d ers P atri ci a K at h y S a n d ers A n g el S a ntist e b a n P a m L y n n S a wi n K ar ol S u z a n n a S c h m ol dt

D o n ni e S c ott Li n d a G al e S cri b n er T o n y D. Sl a y d e n Mi c h a el J. S mit h S a u n dr a L. S mit h Vi n dl e St e v e S mit h C h er yl R a e S p e ars S h erri J. S p e ars D a vi d E. S pitl er L arr y St e el e S a n d y K a y St e p h e ns Eli z a b et h A n n St erli n g G ar y L. St e v e ns L e e A n n St otts S h eli a Di a n e Str ai n D a n n y L e e Stri c kl e n J u d y T al b ot K ar e n S u e T e el J o ni M. T err y J u dit h A n n T h o m as S h ar o n K. T h o m as Vi vi a n M ari e T h o m as R al p h Gr e g T h o m ps o n T a m ar a J. T h or p L arr y D. Tills o n S c h e n et a Ti pt o n G er al d W. Tr a yl or C o n ni e F. T ur n er C y nt hi a A n n V a n d er b ur g Li s a A n n V e nt ers D e b bi e J. Vi c kr e y T er es a D. W a g o n er Y ol a n d Y v ett a W a g o n er R o n ni e E. W al k er C at h y J e a n W all a c e D o n n a J. W all er D esi D. W ar d P a ul W. W ar d Mi c h a el S. W arr e n K at hr y n S. W e b b L or ett a K at hr y n W el c h R o c h ell e W ells D arl e n e W hitt a k er C ar ol A n n Willi a ms S h erri e L y n n Willi a ms Ti m m y L. Willi a ms R o b ert J. Willi a ms o n J a c q u eli n Wils o n P a ul a Wils o n Cl e d a M. Wri g ht S h ar o n L o uis e Wri g ht T err y L e e Wri g ht

HIGH SCHOOL GRADUATES - 1976

Carver Center THOMAS J. SMITH SUPERINTENDENT

CARVER

CENTER

GRADUATES - 1976

BEAL, ROBERT L.

SCOGGINS, JOHN L.

BEAL, RONALD D.

SMITH, ALLAN W.

CABLE, JAMES D.

SODERSTROM, CARL L

GARRISON, DAVID C.

TODD, VERDELL

MARSHALL, CYNTHIA A.

WAHL, HAROLD D.

PERRY, WESLEY J.

WILSON, STEVEN R.

CLASS OF 1976

Raul J. Acosta Gary A. Albright Daniel Mark Anderson Jana Chris Atwood Lily Gagar Azodanloo Mary K. Bagby Tracey Paul Barkley Effie June Barton Anita Carol Beckett Kenneth LaWayne Blair Linda Diane Blunt Jacquelyn D. Bly Patricia Ann Boston Carlene Lynette Bradley Darrell Bruce Brandon Rebecca E. Brewer Huery Dwayne Brown Vernon Conger Brown Vickie Jeanette Brown Billy Ray Brunson Mary Alice Bunting Raphael Burton, Jr. Elias Canizalez Lucinda E. Carr Rachel Carroll Diane Elaine Ceiphas Earah Mae Childs Sylvia Lynn Childs Doyle Cook Patricia Ann Copeland Carol Jean Crenshaw Albert Bradley Curtis, II Bo Tien Dao Kim T.D. Dao Minh Tien Dao Arlie Mitchell Davis Charles Dean Dennis Tony Ray Dickson Minh Trung Do Eugene Dorman Richard Owen Dumas Franklin Louis Dunaway Ha Thuy Dung Philip Kirk Dunlap Brenda Joyce Durham Audie Ray Dutton Veronica Elaine Edwards' Belinda Deanne Everette Tamara Kaye Fleming Anthony Keith Franklin William Christopher Franklin, Jr. Lois Marie Freeman Joseph Frank Frejo, Jr. Norman Loniel Fulbright, Jr. Kim Elise Fuller

Elmer Lawayne Gabriel, Jr. Robert Darnell Gibbs Terence Alan Gill Vanessa Lynn Grady Teresa Green Marlyn Sue Guyer Gronski Vicky Jean Grooms Laura L. Guinn Marlene Lou Guyer Janie Hardin Esther Helen Hale Dexter Eugene Hall Donna C. Hardrick Shirley Ray Hargrove Sheila Renee Harris Roy Lee Harper Darrel R. Hayes Prentice A. Hayes Bilouise Haynes Douglas Craig Henderson Cynthia Geobgeanne Herndon Lloyd Leroy Herron Sharon Denise Hicks Avis C. Hill Larry Scott Hill Crystal Lynn Hines Susan Kaye Hinton Deana Kay Holland Timothy DeWayne Holt Julia Viola Houston Sandra Rhines Howerton Latasha Marie Hytchye Paula J. Island Anthony Dwayne Jackson Stephanie Louise Jackson Daniel R. Jennings James Charles Johnson Sandra Faye Johnson Donna Lynn Jones Terri Lynn Durbin Jones Kevin Lackner Victor Wayne LaCour Timothy Joseph Lawson Anthoney H. Lee Phillip Limon, Jr. Tony A. Littlejohn * Anna Britton Lopez Jaynie B. Lovell * Elisha Lovelle Martin Richard Allen Martin Tommy Aaron Martinez Ronnie Leon Mayberry Jacqueline Ann McDonald Cynthia Frances McKee

Classen High

HIGH SCHOOL GRADUATES - 1976 Classen High

CLASS OF 1976 Kathy Darlene McKinley David Fred Mehaffey Billy Max Melton Alfred Mendez Eric Brann Mitts Ginger Ann Moore Lenore Vanessa Moore Louis James Moore Richard Dean Morton Timothy Wayne Mount Deborah LaVonn Moye Brenda Gail Neal Pamela T. Neal Vinh Ouoc Nguyen Donald Raymond Nichols Udomporn Nilpradab Gwendolyn Ida Nimsey * Gregory Linnell Nissen Steven Wayne Nixon Reginia Ann Noon Shirley Druna Nubine David W. Owens Timothy Palmer Floria Elaine Parker Patricia Renee Parrish Beverly Jo Pearson Anthony S. Pereira, III Michael Lanard Pickett Paula Annette Pickett Christopher K. Prince Bernard Proctor Gregory Dale Rhines Cathryne Jannette Ridge James H. Riley Jimmy Ray Roberson Stephen Dean Roberts Harold Lee Robinson Lawrence Robinson Sherry Denise Robinson Gerald Winston Ross Anjette Marie Russell Patricia Lee Russell Reginald Sandy Charlene J. Saumty Joshua Shephard Brenda Sue Sheppard Beverly Jean Smith Susan Annette Smith Linda Ann Solomon * Robert Dale Stansbury, Jr. Donna Kay Stroud Loretta Gale Sudik Leonard Terrance Tampkins Albert T. Taylor

Roland James Taylor Gerry Thomas Raymond Earl Tice Barbara Jean Toney Michael David Travis Nam Thi Trieu Carmen B. Valle Kim Denise Vaughn Winnard Earl Walker Kathryn Leigh Wallace Tony Dale Warren Ivan Renay Washington Jack Edward Wheeler James C. White, Jr. Donna Elizabeth Williams Judy Roberta Williams Lonnie Kenneth Williams Rita Geanette Williams Felicia Louise Winn Stephen Winslow David Lee Wommer Dennis Lewis Woody

*National Honor Society

HIGH SCHOOL GRADUATES

- l^j6_

Douglass High

CL A S S OF 1976

CL ASS M OTT O " Y o u n e v er k n o w w h at t h e f ut ur e h ol ds, b ut o nl y w h at t h e p ast h as br o u g ht. â€?

CL ASS C OL O RS B a b y Bl u e a n d Bl a c k CL ASS FL O WE R C ar n ati o n

A br a m, P e g g y* A d a ms, K e n n et h R a y A k ers, M ar k E. All e n, N a n ett e A n d ers o n, J a n Ar mstr o n g, Mi c h a el R a y* As b er y, D oris As b er y, G e n e W. A usti n, T a m m y F. B a n n ar n, D e n nis B arr, Will ar d B a xt er, C h er yl L. B e u c h a w, Mi k e Bills, B oris Bl a c k ar d, D e br a Bl air, D e e A n n Bl air, M a dis o n* B o uff or d, P hilli p B o w e n, D e n nis B o y ki n, Li s a* Br a df or d, J a n et L.* # Br a dl e y, A n n ett e L. Bi p n er, N e v a Br y a nt, E arl B u c k m ast er, M ar g ar et B urt o n, D o n L. C a br er a, Mi k e C a u dill o, R o b ert C. C o at es, R os al e e C.* # C ol b ert, D a m o n R. C ol e m a n, C assi e C olli ns, Li n d a K.* # C o o ks e y, Di a n n a L.* C o p el a n d, C h arl es* C o vi n gt o n, J a m es Jr. Cri gl er, D arr ell C u dj o e, K ell y* D a ni el, P a m el a K. * D arli n g, D e nis e R. D a u g ht y, V er a Y. ,

D a vis, J er o m e D a ws o n, H ul a n D e ar, D e n nis D e ns o n, Vi c ki* D e w b err y, Br e n d a D ots o n, Or a D. D o v er, R osi e D o w d y, R e gi n al d* D u b os e, Al v a W a y n e D ur a n, H e nri ett a D y e, W all a c e E. Ellis, A n dri a* E q ui g u a, R os a L.* Er vi n, R ali e g h G. E v a ns, C h arl es S.* # E v a ns, P atri ci a* F ar m er, L or ett a Fi nl e y, G a y l a M ari e F or d, Art h ur A. F ors h e e, L arr y K eit h F ost er, C ar e y D. F o x, Cl ar e n c e E.* Fr a zi er, K ar e n G ai n es, N o di e B. G a y, S h er yl L.* G ess ell, D arr ell W. G o at, St e v e G o n z al es, Ni c h ols* G or d o n, E ar n est E. Gr at e, P hili p Gr e g or, C ar ol J.* # H all, B er n ar d H all, E v el y n G. H ar di n g, K ar e n R. H arris, D arl e a n H arris, Mi c h a el L. H as ki ns, H ar ol d H. H a w ki ns, D a vi d H a w ki ns, J e s s e H a y, T o m m y W.* H a y w o o d, M ar c us D.

_______

HIGH SCHOOL GRADUATES

- 1976

)ouglass High

CL A S S OF 1976

H e at h, M aril y n A.* H e n d ers o n, W arr e n C. H e n dri x, C ar ol y n H e n n es y, Ir a L. H e nr y, J err y T. H er d, T a m m y H err o n, J u a ni c e E.* # Hi g g a n b ot h a m, Mi k e JHill, Ri c k y R.* Hi n es, S h err y M. H o g g ar d, L e a h M. H ol m a n, Lis a H o o ks, M at h e w D. H o w ar d, G w e n d ol y n* H u m p hr e y, L e o n ar d B. I n gr a m, L u di e D. J a c ks o n, T h er es a M.* J a m es, G e or gi a J o h ns o n, D e w a y n e J o h ns o n, K at h y J o n es, L e sli e J o n es, Ri c h ar d T.* J or d a n, Mi c h a el T. Kir k, Ll o y d W.* K ni g ht, T er es a* # K ni g ht o n, D a n n y K oji m a, N a o y u ki L af a v er, K ar e n* L a m b et h, D a vi d D. L ast er, C arl A. L a u g hli n, R o b ert J. L e a c h, M ar g ar et A.* L e e, St e v e n Li m b a u g h, J err y W. L oftis, J. B., Jr. L o n g ori a, V er o ni c a* L o v e, R o b ert L o w er y, V al eri e L u gr a n d, M yr a R.* M as h a n e y, A n dr e a L. M as o n, C y nt hi a D. M ast ers, D a vi d W. M ast ers, D e b bi e J. M a y es, E m m a L.* # M a yfi el d, Cr ys ett a M a y o, St e p h e n M c C ull o u g h, K ati e M cI ntir e, J a m es L. M c K e e, B o b b y M c Ki nl e y, D o n n a L. M erri c k, T erri L. Milli g a n, L o uis E. Mit c h ell, S h ar o n A. M or g a n, Nit a* # N aff, Ott o C. N els o n, M a h ali e W as hi n gt o n, J a ni c e M. W at ki ns, S h er yl R.* W ats o n, M ar c J. W e a v er, P at s y R. W ells, P err y W.* W hit e, S h err y D. Willi a ms, Cl ar e n c e L.

N e wt o n, M ar c us N ol a n, E arl W. N or a n, R o d n e y Os b or n e, T h el m a P ar n ell, D o n E. P a ul e y, Ri c h ar d V.* P a xt o n, Cl e n d o n P a y n e, S h eil a P e a c e, Cliff or d P ersl e y, R u b y* Pr att, E arl P o e, Mi k e A.* P ott s, Vir gi e P u g h, L o n z o Q ui n n, V er o ni c a R a ms e y, S h ar o n B. R a y b ur n, L e or a L. R e n d o n, R e y n al d o G. R e nt eri a, M o d e n a M. R e y es, Vi ct or R h o m es, D e b or a h J. Ri c e, Mi c h a el W. Ri c e, Ri c k y Ri c h ar ds o n, T o n y R o b erts o n, J u d y R o b erts o n, St e v e n R. R oss, R osi e P. R uss, S hirl e y* S a n d ers, M ar y A. S a v a g e, Z e n a P. S c h w a n, C arlt o n M. S c ott, D or a D. S h a v er, D e b bi e D. S h a w, D er e k D w a y n e S hirl e y, T err y B. S mit h, T o m m y R.* S n o w, N or m a D. S o c k w ell, Art h ur L. St a d e n, T o n y a J.* St e w art, J o h n H., Jr.* St e w art, K at h y M.* # S wi n g, C h a n dr a B. T a n n e hill, J e a n ni e I. T h o m as, J a q uit a A. T h o m ps o n, D o n n ell, Jr. Till m a n, Gl e n n T ys o n, Bl yt h e T yr o n n e Vi c k ers, J err ol d* # Vi ol ett e, G e or g e Vi ol ett e, W alt er Vi ol ett e, W esl e y V o ntr ess, A nt h o n y P. W al k er, R osi e L.* W all a c e, K e n n et h L. W a m bl e, S h ar o n

Willi a ms, D u a n e L a m o n Willi a ms, R os e M. Willi a ms, S h ar o n K. Willi a ms, T a m m y L. Willis, P err y L. Wils o n, B er n a R. Wri g ht, T er es a R.

* N ati o n al H o n or S o ci et y # A m o n g T e n St u d e nts wit h Hi g h est Gr a d e P oi nt A v er a g es

HIGH SCHOOL GRADUATES

- 1976

DUNBAR CE NTER LORRAINE BERNICE BLISH

JOHN HENRY EBERHART S A M W E N D E L L FI L H B U k N C a N D A C E L â€¢ O N H jN S

SHARON DENISE ROBERTS WILLIE CURTIS SHAW

FRANK L.

THOMAS

SHIRLEY MARIE THOMAS CHARLES WAYNE WELLS

ESTHER WHlTtublRD

CL A S S OF 1976 H e nr y E d w ar d A d a ms K e vi n P a ul A d a ms Ki m b erl y n n K a y e Al c or n Ri c ar d o Al v ar a d o J a y J as o n A m ar L e e S a m u el A n dr e ws P ats e y A n n Ar mstr o n g K ar e n D e nis e Ar n ol d P a m el a A n n A usti n M ar c W a y n e B a g w ell C h er yl L y n n B a k er J a n et L y n n B a k er K ar e n L ei g h B a k er Mi c h ell e K at hr y n B a k er

J a y R o b ert B all P e g g y J a n ell B ar k er R a n d all K eit h B a u g h L arr y L o uis B a u m a n S h erri Di a n e B a u m a n n P atri c k S h a w n B e at y Mi c h a el E arl B e b o ut J o n at h a n Br e nt B e es o n N a di n e J e w ell B ert S h err y L y n n B es h e ar C o n ni e El ai n e Bl a c k S all y J e a n Bl a c k L arr y B uf or d Bl a c k w ell J a m es D e a n Bl a n c ett

Br e n d a K a y St a nf or d Bliss Willi a m D al e B o g gs Ti n a R h e a B or d e n C hrist o p h er H o w ar d B o x J a m es Ri c h ar d Br a k e bill H ar ol d R a n d all Br a y J a m es Mi c h a el Br e m er Li n d a L orr ai n e Br e w er Willi a m D o u gl as Br e w er M arti n L e o Br e wst er Al a n K eit h Br o ers e D oris J e a n Br o o ks K eit h R o n al d Br o w n J a m es D el b ert Br o w ni n g

HIGH SCHOOL GRADUATES - 1976 High

CLASS OF 1976 Patricia Brumley Louise Elaine Engelke Sheryl Jean Buchanan Linda Gail Ennis Alfred Thomas Buckles Esther Esquivias Terry Mark Buckner Kathi Lynne Fansler Jayme Del Bunch Gregory Howard Faulkner Glennys Fidelia Burdine Cynthia Jeanne Fenton Lawrence Vaughn Buschnell IV Craig Allen Finch Elsie Mae Buzbee Ginna Irene Fisk Bart Keith Byrns Carol June Fitzpatrick Dee Ann Flatt Reba Eugenia Campbell Teresa Renee Florence Steven Don Campbell Dean Barry Foley Toni Kaye Canfield Kenneth Wayne Forehand Steve Christie Cannon Andre Maurice Francisco Brenda Jo Carpenter Zanna Bridget Frazier Sidney John Carter Eric A. Freeman Jimmy Edward Catlege Jamie Jeannene French Beatrice K. Chatigny Carla Jo George Timothy Mark Chesnut Charles Leland Gibson Patricia Kay Clark Keith Edward Gibson Jr. Rocky Tobin Clark Michael R. Gilliam Michael Alan Clevenger Michael Lee Glass Daniel Arther Doffee Janice Payton Coffelt Steven Wayne Glass Dawn Marie Golden Michael Keith Coleman Tamara Austin Coleman Tammy Christine Gonzales Lynnette Darice Goodmiller Tammy Louise Conklin Bill Goodwin Dustoii Clinton Cooper Joanne Frances Gotcher Sheila Gail Council Jimmie D. Grant Doyle Wayne Crabb Connie Elizabeth Green Eddie Mike Crenshaw Flosiel Green Jr. James Max Crofford DI Shurby Jean Grider Josephine K. Crook Paula Kay Griffin Rickey Dewayne Cubit Nancy Ann Grummer Pamela Sue Cunningham Sandra Fay Hacker Homer DeWayne Dade Perry Nelson Hahn Debra Taylor Daffer Cynthia Ann Hall Betty Daneen Dailey Randy Edward Hall Jeffrey Gerard Darrow Kyle Kevin Hamm Sharlenne Lou Davidson Alton Eugene Hamman Angela Dorrise Davis Hillary Hope Hanshue Diana Gail Davis Barbara Ann Hamess Jana Kay Davis Debbie Yvonne Harris Robert Wade Davis Thomas Preston Dean Marlene Faye Harris Patricia Jane Harvey Stephen Lawrence DeGiusti Janet Lynne Harville Roatus E. DeVine III Brett Keith Dewberry Leslie Jo Harwood Beckie Kay Hatley Patricia Kathleen Diaz Loretta Sue Hawkins Marla Jo Dickinson Cheryl Rosanne Dietrich Melinda Lou Hawkins Gerald Andre Dixon Syd Wallam Haynes Charles Lee Dodson Gary Allan Hazelrigg Kay Lynn Dorsey Julie Ann Heath Glenda Lee Downs Paul Allen Heath Pam Lucretia Driskill Scott Allen Hefner Retta Lea Dugger Thomas Dub Heistand Brenda Gayle Dukes Sherri Lynn Helm Diana Lynn Duncan John Anthony Henderson Gary Wayne Dunkin Mary Annette Henderson James Lassiter Dunn Mark Edward Henry Leslie Anne Dunphy William Craig Henry Elizabeth Ann Dupler Hershell Lee Henson Jr. Terri J. Ebert Kathy Lynn Herrin Crystal Cay Eby Dennis Preston Hewitt James Earl Echols Pamela Ann Hibbard Tamara Dawn Edge Karen Denice Hilderbrand Larry Gene Hildebrant Thomas Kevin Edge Larry Michael Hill Kathy Jean Edwards Linette Anderson Hi Hey LaDonna Jean Egglestron Mark Wayne Ellison Richard Dean Hoard

Bruce Lee Hollingshead Steven Keith Hoover Mary Lynn Hoskins Andree Housley Scotty J. Howard Ronald Eugene Howell Andy D. Hubbard Scott Ray Hughes Rebecca Beth Hume Kathryn Louise Humphreys David C. Hunter Kevin Vaughn Hunter Theresa Danese Hunter Lori Ann Hutton Kevin McNeill Ice Mark W. Ingram George Bruce Irick Mark Allyn Irvin Jan DeLynn Jackson Susan Faye Jackson Fred Louis James Tami Dannette Jefferson Terry James Jenks Carla Deanne Jennings Joe Allen Jennings Lori Karen Jennings Deborah Ann Johnson Jeffery Ray Johnson John Curtis Johnson Larry Donell Johnson Melvin Ray Johnson Walter Carter Johnston Jr. Edgwenna Lynn Jones Louetta Marie Jones Richard Duane Keel Clifford James Keester Philip Edward Kelley Roger Dale Kelly Gloria Anne Kendrick Randall Leroy Kiespert Janelle Denise King Janet Marie King John R. King Patrice LaDonna Kirk Katherine Ann Kirkham Belinda Sue Kirkpatrick Ellen Kathleen Kirkpatrick Stephen Mirl Knapp Archie Ray Knight Deborah Lea Koelsch Laurel Layne Kuehne Eugene L. Ladusau Tommy Darrell Lambert Michael Jack Lambeth Nathan Orland Langston Susan Donell Langston Jerri Kim LaRue Charles David Ledbetter David Paul Ledford Mollie Ruth Lee Terry Stephen Lee James Ralph Logan Jesse Lopez Russell Joseph Lorette Gary Wayne Loveless Diana Jeanne Lunow Lesa Reena Maize Connie Sue Major James Dale Manuel Linda Sue Manuel

HIGH SCHOOL GRADUATES - 1976 U. S. Grant High

Bruce Albert Martin Mickey Lee Martin Patricia Ann Mason Tim Gene Mastin Nanette Louise Mathis Sharon Annette Mathis Shirley Ann McAnally Vickie Sue McClain Beverly Diane McComack Danette Lynn McGowen James Michael McKee Tammy Ann McKee Robert Eugene McLaughlin Nora L. McPherson Patrick Dane Medina William Ray Meers Marcella Jean Melton Margaret Marie Merchant Marla Kay Merrick Thomas R. Mezas Arthur Kevin Micue Barbara Jean Miller Lisa Ann Miller Scott Alan Miller Terry Lynn Miller Donnie Ray Mins Harry John Mitchell Kelly R. Mitchell Troy Ray Mitchum Roger Dale Mohr Gene Edward Moon Wayne L. Mora Ricky Len Morales Kathy Ann Morgan Samuel Russell Moss Brenda Lee Muno Terry Jo Murphy Brenda Lee Musgrove Beverly Arm Myers Timothy Scott Nall Bryan Keith Nance y Dianna Lynn Nance Chris Edward Napier David Lynn Neher Sheila Diane Neher James L. Nichols Daniel Lewis Nix Anna Jo Noel DeAnna Lynn Norman David Hugh O’Daniell Debra Kay Oliver Eric David Olson Cynthia Ann O’Mealey Steven Amituk Ongtooguk Richard B. Osborn Lola Jean Owens Kevin Burke Pannell Cheryl Lyn Parker Sheree Lynn Parker Dean Dupree Parton Carol Joann Peck Rebecca Sue Pempin Alexander George Perakis Mark Steven Phillips Joel Mitchell Pitts Warren Zee Player Kevin Lee Pollock Benny L. Potter Donald Lee Powell Catherine Jean Proctor

Tony D. Pryor Timothy Olin Quinlan Patricia Ann Raber Harold Bryant Rains Edward Ray Ramirez Harold Wayne Ramsey Tami Denise Randolph Larry Eugene Rappe Beverly Ann Reece Michael Bruce Reeder Michael Ray Reeves Terry L. Reeves Brenda Arlene Reid Daryl Alan Reynolds Glenda Kay Rhodes Cindy Ruth Rice James A. Richards Kathy Diane Roberts Lewis Dell Robinson Mark Harold Robinson Richard Hunter Rosebrook II Terry Inez Russell Brenda Gale Ruth Debra Aim Sackett Deborah Ann Sammons Denise Rae Sandefer John Lee Sanders Jr. Karla Jean Savage Vanessa Diane Savage Denise Nicholas Schoelen Michael Wayne Schofield Craig R. Schuelein Jerry Ray Scott Sandra Lee Scott Harold Wayne Seeley Jr. Danny Wayne Shadrick Allen Grant Shamblin Cecelia Faye Sharpe Randall Lee Shell Victoria Lanell Shepard Gladys Irene Sfhephard Michael David Shepherd Quentin Ray Sherman James Michael Sherrill Randall James Sherwood Melvin Lee Short David Lynn Simpson Patricia Ann Skipper Michael Lynn Skrapka Michael Carl Slayton Pamela Sue Small Eddie Wayne Smith Jerrald A. Smith Kim Elaine Smith Leslie Dean Smith Jr. Loretta Ann Smith Perry Glen Smith Tammy Diane Smith Terry Doyle Smith Carla Sue Soliz Jerry Michael Sorrels Angel Henry Sosa Daniel Lynn Standridge Ricky Lee Staton Krista Jene Stice C. Alan Stiner Leroy Emerson Stith Sheila Kathleen Stokes Nona Doll Story Gary Bruce Stout

Dianna Lee Suchy Mike Allen Swatek Robert Lee Swindell Linda Mae Switzer Barry Warren Sykes Bobby Anthony Talley Jack Leo Talley Robert Curtis Taplin Sheilyn Gale Taylor Carol Leigh Tepsic Teresa Sue Todd James Riley Tomes III James Joseph Tooker George Torres Melody Ann Trail Steve Wayne Treadwell Brenda K. Trucks Karen Sue Truskey Ann Marie Turner Scott Lynn Turner Leslie Allen Tyree Terry Lynn Unsell David Paul Upchurch Julie Ann Urban Ricky Lee Vails Robert Vasquez Janet LoVett Vermillion Sheryl Lee Vinyard William Scott Waldrop Angela Violet Walker Vanessa Gay Walker Joni Lynn Walling Debra Joe Washington Larry Arno Watson Michael Jay Watts Mary Charlene Weeks Sandra Gayle West Linda Ann Westmoreland Charles Curtis Wheeler Thomas Eugene White Tonja Reynea White Steven Roy Wilkes Kathy Lynn Williams Phillip Eugene Williams Brenda Carol Williamson Stephen Scott Williamson Cara Lea Willis Wendelyn Jane Willis David Lee Wilson Robert Ernest Wilson Susan Kathleen Wilson Randolph Doyle Wingfield Mickey Ray Wiyninger Barry Woody Wood David Dewayne Wood Ricky Alan Wood Russell Craig Woods Teri Lynn Wooley Ricky Lane Wooten Joe Bob Wright June Marie Yarberry Osceola York James Howard Young

HIGH SCHOOL GRADUATES - 1976

John Marshall Hi^

THE CLASS OF 1976 Lewis Harland Ables Jr. Sharon Nadine Ables William Bernard Ables Debbra Carol Acker Cornell Adams Deidre Adams Mary Alice Adanis Cheryl Lynn Alexander Carolyn Elaine Anderson Elizabeth Amanda Anderson Charlotte Elaine Arens Betsy Lynn Arnott Angela Lee Atkinson Anita Louise Atkinson Gary Arnold Atkinson Bryan Alan Atteberry Terry Lane Austin Linda Avery Daniel Herb Bacus Deborah Ronnae Baker Carl Samuel Balaban Karen Ann Barker Larry Edward Barnett Tracy Lee Barnett Martin Eugene Barr Ronald Eugene Battle Annette Yvonne Bell Karen Kay Bernardy Ruby Dee Ann Bidack Susan Elizabeth Biegler Kerry Mike Billington Stanton Edward Black John Michael Bliss Ricky Dean Bloomer Bradford Scott Bobzien Anita Joyce Booker Deborah Ann Booth Valerie Ann Bowser Jane Marie Branham Delbert Gerrand Briggs Jean Ann Brock Eugenia Brown Jay Edward Brown Michelle Leigh Brown Paul Andrew Brown Paul Timothy Brown Robert Alan Brown Tony Curtis Brown Linda Denese Browning Roberta Ann Browning Eric Clifford Bruns Chris David Buchanan Michael Steen Burke Damon Lee Burnett Mark Allen Burnett James Victor Burris Nancy Ellen Butkin Timothy Vaughn Butler Dale Edward Byrd . Carla’ Christine Cain Catherine Ann Cain Mae Thelma Cannon Susan Velinda Cantrell Tony Carmans Scott Patrick Carroll Maurice Lorace Carter LaDonna Rhee Casey James Edward Cassel Jerald Eugene Cassel Robert Edward Caston Rebecca Diane Cavnar Ricardo Chacon Sara Deanne Chance Cynthia Lee Chapman Lori D. Chapman Steven Craig Chatham Judy Faye Chiles Carl Ray Clack

Steven Christopher Clark Binkley Edward Clarkson Connie Jean Clement Gayle Lynn Cleveland Larry Don Cole Robert Lee Cole Cheri Ann Combs Cathy Ann Conrad William Everette Cooke Veronica Rosalee Cooper Kathy Cornelius Julie Lynne Coulter Jeanne Diane Cox Timothy DeWayne Cox Curtis Alan Crandall Sharon Marie Crausbay Ona Jauquin Crawford Timothy Lee Cross Ralph Crowder III Martin Keith Cunningham Debra Ann Cusack Nancy Ann Dafforn LouAnne Dane Janet Kay Davis Lisa Ann Davis Ricky Darnell Davis Tracy Lynn Day Joan Marie Deadwyler David Alan Deal Timothy Lee Deal Gale Denise Dean Marvell Russell Dean Rhonda Lynn Dean Sondra Lou Dean Christopher Rino deAngeli David Mark Deaton Michael Elmer Deeba Brian Arthur Dewell Jerome Wallace Dickens Jr. Earl Augustus Douglas Vicki Elayne Douglas Sam Potter Dowds Patrick Kevin Doyle Scott Robert DuCharme Peter Johan Duncan Jr. Timothy Charles Durie Mona Beth Eager Kimberly Kay Earnest Tracee Lee Echols Linda Sue Eckels Michael Thomas Egan Onetta Lawan Ellis Juli Mae Elm Pamela Kay Estes Jane Marie Evenson Cynthia Ann Ewell Michael DuVal Fagan Victoria Jo Falender David Allen Faupell Mark Allen Felder Mary Ruth Fields Frances Elizabeth Fisackerly Ronald Raymond Fisher Brian Alan Foley Kim Wayne Ford Michael Ray Ford John Edward Fowler Donald Clarke Frame Deborah Jean Frechette Connie Sue Lamke Fuller Falon Dee Fuller Jerry Allen Fuller Dena Lee Funderburg Anthony Terry Gaines Barbara Jeannette Galbreath Shauna Kay Galloway Bruce Stuart Galoob Catherine Anne Gandy

Sharon F. Geltner Kevin Trent Gibson Lance Girouard Gregory Clark Glasgow Cheri Yvonne Goade Benjamin Alexander Goff Michael Neal Goodlow Dennis James Goodwin Kevin Dell Gordon Linda G. Gray Randolph Cornelious Grayson Jay Alan Greer Christian Ann Gregath Eugene Dewey Grimes Jr. Gary Blake Grisham Lisa Anne Grove Gina Lyn Grubaugh Denell Marie Guerrero Hilda Herminia Gutierrez Donna Leah Hall Lorenzo Hall Gary Clyde Hanna Rena’ Hanna Robert Daniel Hardaway Ruby Lee Hardison James G. Harlow III Sally Lynn Harris Vemita Lynn Harrison Brenda Jean Hartzell John Mark Hatfield William Michael Hawkins Hillary Anne Hefton Paige Ann Henderson Vickie Jo Henderson James Houston Henry Susan Diane Herndon Lori Sue Hershey Marilyn Sue Hewett Leslie Hickox Mark William Hicks Johnny Derroll Hickson Jr. Regina Lynn Hickson Steven Lee Higgins Tamblyn Shavawn Highley John C. Hill III Rebecca Jo Hill Joyce Arlene Hines Timothy J. Hodgens Thomas Joseph Hoey Jr. Anita Gayle Holland Dolores Ruth Hood Harvey Udell Hopkins Jr. Steven Ray Horst J. Wesley Horton Elizabeth Elouise Harvath Raymond Joseph Horvath Randy William Houchin Elvis Joe Howard Ross William Howard Cheryl Ann Huddleston Earl James Huitt Rhonda Marie Husmann Scott Ferguson Hussey David Clark Jackson Debra Lee Jackson Gayle Ann Jackson Margaret Ann Jackson Martin Leroy Jackson Ki Tok James Larry Dale James Joseph Mark Jameson Jeralyn Jayne Jarnigan Stephanie Lynn Jennings Clifton Vernell Johnson Dennis Kirk Johnson Jack B. Johnson Jr. Quinton Leon Johnson

1 .

HIGH SCHOOL GRADUATES - 1976

THE CLASS OF 1976 Sheryl Lynn Johnson Deborah Lynn Johnston Denise Ann Jones Mark Alan Jones Robin David Jones Vaughn Roy Jones Wayne Lamont Jordan Pamela Diane Keller Patrick Eugene Kelly Robert William Kelly II Steven Jay Kiester James Douglas King Ronald Anthony King Timothy Harold Kinman Karen Ann Kinney Patricia Ann Kirch Mary Carolyn Kirk Richard Allen Kirkham Linda Marie Knight Scot Alan Knight Richard Allen Kohn Ellen Helena Korsten Thomas Andrew Kowals Ruth Ann Kuykendall Terry Lee Lackey William Roger Ladd Kimberly Jane Landers Melissa Fay Lane James Michael Larkin Patrick Keith Lawyer Phillip Kyle Ledbetter Margaret Ann Legg Carol Allison Legge Lori Ann Lehew Fritz Edward Lehman Kimberly Ann Lemmon Billie Ruth Lemons Stanley Brett Leveridge Jerry David Lewis Jr. Portia Colette Lewis Mark Alan Light Lauren Virginia Little David Allen Litton Johnny Monroe Livingston Abraham Joel Lobdell Elizabeth Ann Lockard Earnest Dewayne Long Kathy Verlene Long Margie Lee Longenberger Kevin Michael Lorenson Michael Eugene Lowe Leonard Arness Lusk Roshon Lorwayne Magnus Meredith C. Maloy Victor Ralph Manning Tammy Aurel Markham Steven Vincent Marler Jack Eugene Marshall Jr. Cheryl Ann Marson Betty Jane Martin Cheryl Ann Martin Michael Lin Maulsby Bruce Samuel May Kieran Maye Terri Lynn Maynor Shirley Anne McConnell Johnnie Darrell McCowan Kelley Lynn McElvany Edward Owen McEntire John Robert McEwen Stephen Boston McFarlin Joseph Robert McFerron Theresa Lee McGiffert Amy Elizabeth McMillan Michael David McMillan Mollie Kathleen McNaul Janet Kay McPherson Patrick Dolan McTiernan

Gary Bryan Sutton Deborah Lynn Swenson Pamela Joan Swenson Kyle Mark Swisher Harold Stephen Tanksley James Matthew Tassey Linda Lee Taylor Lisa Gayle Teague Michael Wane Thomas Dexter Dean Thompson Freda Lois Thompson William Adolph Tomlin Margaret Ann Traverse Vickie Annette Traylor Jennifer Lee Trexler Sherry Lynn Trochta Elvis Ladoyle Tubbs Randy Darnell Tucker Loretta Jean Vaughn Clayton Lee Veach Clinton Dee Veach Dawna Ruth Venable Larry Don Vinzant Kenneth Glenn Voth

Kim Ellen Rinner Kathy Ann MeWain John Christopher Robbins Phyllis Darlene Pigg Melton Craig Burton Roberts David Allen Mesigh Joseph Timothy Roberts Keith Alan Metivier Thomas Preston Robertson Jr. James Charles Mighton Dale Charles Robins Martha Lee Miles Gregory Stansberry Robins Bart Alan Miller Dorotha Adene Robinson Holly Kaye Miller Stephen James Robison Mark Christopher Miller Jorge Eduardo Rojas Kenneth Virgil Minor Jimmy Leroy Ross Jr. Charles Edward Mishion HI Pavlos Panagiotis Roubos Terence Andre’ Mitchell Debra Jean Rueb David Parks Moody Carolyn Denise Russell James Orland Moody Rebecca Anne Russell Michael Wayland Moody Philip Daniel Ryan Claudia Melinda Moore Clayton Sallis Gary Arnold Morgan Evlyen Carolyn Sanders Melinda Susan Morgan Stillman Glenn Morrison Karen Sue Sartor John Wesley Mowrey James Edward Saunders Steven Wayne Muchmore John Brittain Saunders Mark Alan Saunders Monica Kay Murray Philip Henry Schmidt Jr. Lonnie Ray Neal Susan Jane Schmieding Le-Ora Marita Nealy Margaret Ellen Schnitz Stephanie Gail Neil Jon Douglas Schrag Joseph David Nelson Eric Andrew Schroeder Susan Camille Newman Angela Lorraine Schwab Kim Elaine Normand Dawn Melissa Schwartz Ross Hoyt Norwood William Randy Scott Roderick Oakes Margaret Jean Scranton Thomas Anthony O’Brien Timothy Edward O’Connor Andrea Luise Seaman Charles Randall Oglesby Theresa Ann Sell Diana Lea Senning Sandra Gayle Oliver Douglas Duane Olson Paul Alan Shadid Fritz Stephen Olson Sandra Ellyse Shanker Don Ray Orcutt Daniel Dawson Shively IV Sherron Lynn Owens Scot David Shomber Gregory George Michael Pagonis Anita Kathleen Shoopman Deanna June Parks Michael Ray Short Loraine Dee Skinner Parks David Duncan Sides Bonnie Lou Patterson Sean Randale Sidwell Connie Sue Patterson Randal Dale Simpson Patricia Jo Patterson Jana Susan Sinclair Caletta Paulden Timothy Alan Sisson Rebecca Ann Pavon Joseph Westley Slater Ellen Christina Pederson Mary Karen Slusher James Edward Penney II Alvin Bernard Smith Gayle Ann Petty Billye Dianne Smith Van Quoc Pham Diana Carlton Smith John Arthur Philbin Jr. Fran Sherial Cazette Smith Mack Linn Phillips Lisa Diane Smith Gary Douglas Pierce Jr. Stacey Anne Smith Edward Earl Pitchford Wayne Eric Speer Diana Carol Polley Jo Ellen Spinner Delman Alexander Porter Perry Odell Simmons Jr. Steven Jeffry Potts William Ralph Spotwood Jeffrey LeRoy Powers Richard Dennis Staggs Barbara Ann Prince Byron Townsend Stallings Eileen Pritchard Loyd Rickey Staton Leroy Edward Radatz, Jr. Gary Anthony Stephens Kerwyn Burch Raines Jan Lee Stephens Kevin Lee Raines Gary Lewis Stevens Mark Harrison Ramsey Darwin Lee Stewart Shellie Darlene Randall Della Susan Stewart Renita Gay Raney Jerry David Stewart Debra Kay Reed Merlene Renee Stewart Reva May Stewart Teresa Ann Reese Sandra Gail Stewart Carla Ann Reeves Margaret Ann Reeves Lila Jane Stipe Robert Milton Rice Jr. Twila Elaine Stipe Archie Lamar Richard Melinda Dawn Stone Deborah Elaine Richardson Twila Darlene Stone Cynthia Raevel Rickard Laura Linn St. Onge Gail Ann Ricker Kendall Brent Storie Patrick Llewellyn Riddle James Eric Stover Sarah Anne Riddle David Linn Strong Nancy Aim Surbeck

Monte Craig Wade Mark Benjamin Wahl Felicia Denise Wallace Steven Leugene Walls Larry Mitchell Walthall Leslie Kathryn Walton Karen Lorraine Ward Mark Lukken Warren Kenneth Don Washington James Randel Waters Jewel Dean Watley Michael Don Webb David Edward White Elizabeth Julia White James Darrell White Trina Jo Wilburn Tamara Marie Wilder Mark Stephen Wildman David Lee Wilkerson Alonzo Bapitste Williams Charles Edward Williams Dexter Ray Williams Hal Frederick Williams John David Williams

Wendy Kay Williams Teresa Ann Willis Darrall James Wilson Kenneth Ray Wilson Jeffrey Lewis Winans Toni Leigh Wingard John Rex Wojtek William Robert Wolaver John E. Wolf HI Amy Caroline Wood Jonathan Bain Woods Gerald Keith Woodson Sharia De Woolbright James Patrick Worrell Jaye Chris Wright Melody Gay Wright Rose Elizabeth Young Cindy Laine York Gregory Dean Yoxsimer Steven Eugene Yoxsimer Larry Anthony Wright Darrele Leo Diggs

John Marshall High

HIGH SCHOOL GRADUATES^- 1976

Northeast High

CL A S S OF 1976 R o b bi e L y n n Al bri g ht* J e o o p h " L. Ali e n R uss ell R. Alt m a n J o c el y n D e c h el e A n d ers o n* Br y a n K eit h B a gl e y Vi ct ori a B a k er* D e n n a Y v o n n e B a n ks P a m el a S u e B e n ar d L a V a n L e e B e n n ett B eli n d a K a y B err y N a n c y G a y e Bi n g h a m K eit h A n dr e w Bitti n g C h er yl A n n Bl a c k w ell D e b or a h J a n e Bl u m e nt h al* O dis B o w e n, Jr. D e br a D e nis e B o wl er P a ul L. Br a df or d* Mi c h a el Br a ds h a w J o h n H e nr y Br a n dt R h o n d a E v y ett e Br e nt B ar b ar a A n n Br oss* V ell a S urr e n a Br o w n St e p h e n P. Br o w ni n g L arr y D ar n ell Br u n er D wi g ht L e e Br y a n Willi a m A. B u c h h ol z C ar ol L y n n B u c k D arr ell Gl e n B u n d y* D e e a n n L e n a e B ur di c k Ci n d y S u e B urli n g S ar a J o B ut c h er G e n e K e vi n C a m p b ell C at h eri n e K a y C as e y* Willi a m M ar k C as o n Willi a m Br ott C er n e y P a ul A n dr e w C h aff e e J o n R. C h a n c e Gl ori a Cl ar k S us a n Eli z a b et h Clift o n M art y D. Cl o er Vi c ki e C. C o n n er J o h n P atri c k C os b y, Jr.* Art h ur W. C o x, Jr. C ar ol y n A n n Cri gl er W a n d a O p h eli a C u dj o e Cl a u di a A n n C u n ni n g h a m K a y e El ai n e D a n el y* St e vi e A nt o ni o D a vis Willi a m D a vi d Di x o n J a m es D err al D u nl a p Ir e n e C at h eri n e E di n* K eit h D. E d m o n d G or d o n L e wis Fif e* S a m u el G e or g e Fis h er* V er n a L y n n Fis h er

V er n o n L y n n Fis h er R o b ert F ol w a c z n y Li n d a D es h ell e F or d G al e V el e n d a Fr a zi er C arl a D e nis e G a bri el G ai n es L arr y D e a n G ai n es H. Ri c h ar d G a n n P atri ci a A n n G ar d n er C urtis G aris R ut h A n n Gr a nt D e br a A n n Gr a y K arl e n D el ois e Gr a ys o n A m eli a A n n e Gr e e n J o h n E. Gr e g or y D e b or a h Mi c h ell e Gr e w ell J o h n T h o m as G u n n T o n y a Y v o n n e H all C h er yl S u e H a milt o n Willi a m R a y H a m pt o n R o b ert A. H ar b o ur D e brr a K a y H art w ell Ja ne A n n Ha u J o h n n y H a w ki ns D e n nis C ort e z H a y g o o d P atri ci a A n n H a y w o o d S us a n K a y H e n dri c k D a vi d W. H e n dri c ks D o n al d L. H e n dri c ks P a ul ett a Hi g ht o w er P a uli n e Hi g ht o w er Iris h D e nis e Hill Eli z a b et h A n n H o c h K e vi n L y n n H o el Le o n De Wa y ne H o o d C h e q uit a J a n ei c e H o us e L a Fr a n cis T aft H o us e, Jr. B e n L. H o usl e y M ari a A nti o n et H o ust o n M ar y A n n H o w ell K eit h D. J a c ks o n Fr e d a A n n J a mis o n Art h ur W. J a q u es C ar ol y n A n n ett e J o h ns o n B er n ei c e J o n es F eli c a J o n es V e n dr e e L aj u a n J o n es Willi e D. J o n es P atri ci a A n n G u nt er J or d a n Mi k e G. K e m pf St e v e n Cr ai g Kl ei n D a ni el B o y d K o pt a Ji m B o b L a h m L es a A n n L a n d G e or g e T. L e af R o b ert E arl L e e

HIGH SCHOOL GRADUATES

- 1976

CL A S S OF 1976 Vi c ki L. L o u g h E d w ar d Ri c h ar d M aill ar d Mi c h a el C. M arl ar J o h n A. M arti n R o b ert Eri c M a y b err y T erri L y n n M c C all A nit a L a D o n M c C art h er C at h eri n e M c C a ul e y Mi k e R. M c C u a n Cl a y v a n M or n d al e M c F a d d e n M ars h a A n n M c K e o w n D o n n y L. M c K ni g ht J a m es C h est er M e a d or* C hristi n e L o uis e Mill er G u y N or m a n Mill er* J a m es D. M o or e Mit c h ell Art h ur M orris S hirl e y J e a n M usti n Ji m m y D. N ort h H or a c e R. Oli v er C. I k e c h u k w u O n u k o g u El ai n e P a n ar as J o h n B. P a n ar as K e n n ett a K a y e P e n ni n gt o n J a y K e vi n P hilli ps G e offr e y Prit c h ett B e v erl y n J. Pr o v o L a D al e R o b erts o n P u c k ett* D e b or a h A n n ett e Q ui ett J o a n n e E. R a ms e y St e p h a ni e F. R a ns e y J eff er y N o el R e e d er P e g g y A n n e R ei ni g R e b e c c a L e e R e y n ol ds* C z h e n p h o L e m o nt R h o d es T o n y L. Ri c h m o n d D er e k Cr a wf or d Ri g gs J o h n Br o o ks R o b erts* L e sli e Ri c h ar d R o b erts, Jr. D a vi d Mi c h a el R o hr er D o n al d R o b ert R o wl ett* R a n d y C. R uss ell K at hi S k y S c h m e c k p e p er*

Li n d a F a y e S c hr o d er* Er n est J o h n S c h ult z, III J e s si e M a e S c ott R o bi n Ell e n S ei k el* S a n dr a El ai n e S h a v er* A m y R e b e c c a Si n g er* R o b ert E. Siss o n C y nt hi a J uli ett e S mit h D a vi d L. S mit h D o u gl as Bri a n S mit h S all y J a n S mit h* T a m ar a A n n S mit h J uli a El ois e S o ut h* L y n d a K. S p ells J err y L. St aff or d Li s a M ari e St art* W a y n e R. St at u m M art h a St e v e ns B e n ni e L. St e v e ns o n V er n ett a St e v e ns o n K e vi n Wi nf or d Sti ns o n E d wi n C. Str e et er Ki m R us h ell T a g g ar d S a n dr a K a y Or a n g e T a yl or St e v e n C h arl es T h o m ps o n D â€™L e s e D. Tr a vis C hrist o p h er C arl T ur n er Mi c h a el W. U pt o n Gr e g L. W a d e Gr e g D e W a n y e W a g o n er A n dr e a D e nis e W e b b er L atis h a L or e n e Willi a ms S h err y A n n Willi a ms T h e o d or e A u br e y Willi a ms o n, III C ar ol y n D e nis e Wils o n T o n e y A nt h o n y Wils o n Vi ct or S c ott W o o d T a m el a J o y W o o d m a n C at h y L y n n Wri g ht* C ar m e n R osit a Y ar br o u g h*

* N ati o n al H o n or S o ci et y

C U M P R A E S T A N TI A

N a n c y G a y e Bi n g h a m J o h n H e nr y Br a n dt P a ul L. Br a df or d B ar b ar a A n n Br oss C at h eri n e K a y C as e y Cl a u di a A n n C u n ni n g h a m K a y e El ai n e D a n el y Ir e n e C at h eri n e E di n G or d o n L e wis Fif e G u y N or m a n Mill er L a D al e R o b erts o n P u c k ett J o h n Br o o ks R o b erts D o n al d R o b ert R o wl ett K at hi S k y S c h m e c k p e p er R o bi n Ell e n S e k el S a n dr a El aiti e S h a v er A m y R e b e c c a Si n g er S all y J a n S mit h J uli a El ois e S o ut h Li s a M ari e St art

Northeast High

HIGH SCHOOL GRADUATES - 1976 Northwest Classen High

CLASS OF 1976 ‘Susan M. Aberts *Donna Lynn Adamson Craig Allen Addison Joel Thaddeus Albright Tamara Jenice Albright Patricia Kay Alexander Curtis Charles Allen Kathy Diane Allen ‘Mary Elizabeth Allen William Ray Allen Ronnie Amous *Laurie Lynn Anderson Anita Elyse Angelo Barbara A. Anson D. Ray Anthony Thomas Frank Arnold Pamela P. Ashbrook ‘Sharyl Lynn Asher James Merrick Aubrey Mark Alan Bahm Katherine Lynn Baker ‘Eddy Glenn Balch Pamela A. Balch Frances June Bales David Ray Ball Fariba Banibashar Buddy A. jBarber Stephen Thomas Barbour Jean Ann Barker Velma Jean Barkins Ronald Paul Barnard Lynn Carol Bartlebaugh *R. Russell Bass Vaughn A. Bass Lawrence Russell Bastida Doris Ann Battle Geraldine Bauer Brent Lane Baumberger Lu Ann Bayless

Roy Allen Beard Jeff Lynn Beeman Ricky L. Bellamy Leonardo Bishop ‘Bobby Wayne Blackmon Rhonda Rende Blake ‘David Lynn Blaney ‘Marilyn Jeannine Blevins Debra J. Bodenstein Glenda R. Bohn Christine L. Bone Dwana Anne Bonewell Tara Anita Borella Joyce Susan Borgert Kathleen Mayree Boulineau Ali Reza Boushehri Venessa Lyn Bowden James E. Bowen Joseph Wayne Bowie Renee Elaine Bowie Charles LeRoy Boyd Richard Edward Boyle Dila Mari Bray Kim Renee Brazeal Walter E. Brazille Cindy L. Bredeson Annette J. Brewer Janice Britton Robert Lee Brock Joe Wayne Brooks Margaret Jane Bross Julie Ann Brown ‘Pamela J. Brown Ralph Brown R. Del Brown Tammy Gayle Brown Tamara Kay Bryant Debra Kay Buckner ‘Rebecca Lynn Butler

Patricia Lynn Byers Tommy Eugene Bynum Willard Maurice Callahan ‘Karen Jean Campbell Susan K. Campbell Randy Joe Carlisle Barry Dean Carrington ‘Francis J. Carroll ‘Judith Marie Carroll Jeff T. Casey Ramona Holleman Casey Jimmie Neil Cash ‘Teddy Lynne Cassady Julius Jefferson Chambless III Rex L. Chapman Cynthia Aleasey Cheatham ‘Susan Elaine Chemicky ‘Jodi Lee Chowning Lorraine Ann Christensen David Paul Christie Rose Mary Churillo James W. Clark Roberts. Clark Shirley Ann Clements ‘Byna Loree Cline Debra Ellen Coates Victor Ray Cobb Pam D. Coffey Jean Marie Coleman John George Collins Christopher N. Conner James Robert Cook Milton Eugene Cooksey Brad J. Cooper Glenn C. Cotney Glenda Farrell Coulter Julie Ann Cowden ‘Kay Lynn Cox Vinita Ann Craft

_HIGH SCHOOL GRADUATES - 1976 Northwest Classen High

u CLASS OF 1976 Zeiiia Marisol Cristobal Garcia Jeannie Ruth Crosley Veronica G. Cruz Don L.' Cunningham *Alicia Kay Dare Joe Anthony Davis Rozella Marie Davis Steve Dee Davis Arnold Eugene Dean Shirley Gayle Deason Richard Scott Dedmon *Joanna Patrice DeGiusti Valerie Joetta Dejamette *Terri Renee Dobson Manivann Doeur Maria Eugenia Dominguez Maria Luisa Dominguez Manuel M. Doughty Richard R. Dumas Patricia Ruth Dunafan Tanya; Marie Dunkins Jamie Kay Eales Carol LaVon Edwards Jamfes Milton Edwards Katheryn Louise Edwards Vickie Lynne Edwards John Alan Effinger Pamela Jeanette Ellis Bradley Dale Elmore Merle Marion Elrod *Christopher Alan Enders David Lawrence Epperson Edward Joseph Eppison Maria Jean Ercolani ‘Andrea Kristin Erickson ‘Nancy Evelyn Eyer Verdene Avis Felton Theresa Mae Feuerborn Tracy Sue Fewell Rogemee Hattie Fields Jill Lee Anne Finch Jane Lynn Flake Michael Wayne Fodge Jean Ann Forehand Anne Corin Formby ‘Jan Elizabeth Foster Richard Wright Foster Victor Lynn Foster John Fuller Freeman III Ziva Frenc Deiihis Lee Frisby ‘Fred Andrew Fugitt ‘Debbie Josephine Fuhrmann David Eugene Fuksa ‘Cynthia Ann Fuller Mark Anthony Futrell Theodore E. Gallup Esmeralda |R. Garcia Linda Carol Gausman Robert Wade Gee Dari Lynn Gerdes Lori Lynn Gibson Tim Dewayne Gies Hubert Giles Jr Donna Carol Gilley Teresa Marie Glemboski Joanna Lynn Gorman *Lani Louise Gorman Judy Estella Graham Charlesetta Green Elbert Richard Green

Helga Alena Green Rebecca L. Greenwood Dale B. Grochowski ‘Douglas David Hall Horace M. Hall ‘David Allen Hamblin ‘Denise Gayle Hanlin Edith Anne Happ Robert William Harbeson *Regina Kay Harcourt O. Valinda Hardimon Neill Stewart Hardin Roger A. Hardway Kenneth Lester Hardy Terry Wayne Harmon Darrell G. Harris ‘Laurie Jill Hast Philip John Hawkins Jimmie Lee Haynes Jr. Francesca LeDela Hazley Linda Lou Henderson Anita Ruth Henley Richard Brent Hensley Larry Herd ‘John J. Hester Freddy R. Hibbard ‘Barbara Maurine Hill Dennis E. Hill Carrie Lynn Hinchey Glenroy Hines Donald Gene Hinshaw ‘Gregory Frank Hoepfner Mark Eugene Hoffman Mary A. Holland Anita A. Holloway Trent Holman Kevin M. Holmes Vicky Ann Holmes Jane Elizabeth Honiker Sandra Lynn Hopper Felicia Darcel Hornbeak ‘Linda Sue Hosek Kathryn D. Howard Keith L. Howard Cynthia Lou Shephard Hudson Robert Thomas Hugg Everett James Ingraham Florence Ann Jackson Jackie J. Jackson Michael Dewayne Jackson Tina Lee Jackson Michael S. Jedlicka Anthony Lynn Jenkins Steven Brooks Jenkins Christen Mark Jensen Carolyn Marie Johnson Nolan Johnson Royce Dee Johnson Susan Lynn Johnson Alicia Sue Jones Billy Jack Jones Cara Jo Jones Lawrence D. Jones Rhonda Lynn Jordan Gregory Elias Karim Teresa Maree Kennon Barbara Meeks Key Micheal Lee Knott Mark Newton Knowles ‘Lisa Anne Koelsch Eva Koifman

Sharon Ann Kolar Michael Joseph Kubier Curtis Glen Land Curtis Wayne Landers Jacquline Roach Larkins Christina Dawn Learned Jung D. Lee Russell G. Lee Verlinda Lee Alfred Van Lehman Victoria Lynn Leitner Jo-Etta Kaye Lewis ‘Sandra Louise Lewis Kirk Henry Longstreth *Terry Lee Losawyer Fritziene Viola Lothlen ‘Randall Keith Lout Everett Eugene Lowery Jr. ‘John Frederick Lunn Larry James McAlister Arthur Eugene McAnulty ‘ Danny Joel McClellan Gary Lee McDowell Lisa Cathrine McHeffey Terrance Lee McKim Jesse Lee McKinnon II Thomas Francis McMahon Timothy Edward McMahon ‘Jon Alan Maguire Kenneth Arlan Maguire ‘Twila Jean Mallo Anita Sue Marchant Dianna Marie Marcus Janet L. Marquardt Larry Eugene Marshall Donna Kay Mason Debra Mathis Charles Phillip Maupin Michael Gus Maupin Barbara Ann Medlock Dennis Paul Melton Margaret Ellen Melton Michelle Karen Merritt Anthony L. Metrick Michael Edwin Mielenz Charles Louis Miller Stormy D. Miller Victoria Lynn Miller Audie Glenn Mills Paul Leroy Milner, Jr. Scott Alan Mings Beth Lurene Minster ‘Terence Dennison Molloy IV Monty Dale Mongold Robert Blair Montgomery Cinda Lu Moody Ann Y. Moore Doyle Henri Moore ‘Peggy Dawn Moore Annette Kay Morehouse ‘Dennis Kurt Morgan Donna Marie Morgan Robert Wayne Morgan Brenda Kay Morris Kelley Lynne Morrison Audrienne Renne Morton Donna Renae Muse Karen Kaye Muzny ‘Joe Neal Myers Sandra Valjean Myers Sheryl Kay Myers

HIGH SCHOOL GRADUATES - 1976 Northwest Classen High

CLASS OF 1976 ‘Gregory Scott Napoliello ‘Michael Lynn Nash Michael Robert Nation ‘Barbara Gayle New John David Newman Billy Allen Newton, Jr. Kathy Loriane Nolan Norvick R. Nolen Jackie Northington Denise Marie Notley Russell Howard Nowland ‘Sabrina Leigh Oldner James V. Olson Lanny Lan Ing Ong Nannette Mary Orr Laura Kim Owens Lex David Paine ‘Harry Brooks Parker Richard Allen Parker Ann Kristin Patterson Timothy Joe Patty John L. Payne Dianna Lynn Payton Martin Lewis Peaden Mark E. Pearson Stephen Douglas Pennington Marsha Ann Perdue Tuan Anh Pham Thuynga Thi Pham Debra Susan Pitts Gary Wallace Poole Ronald Keaton Pounds Philip Dale Power Warren Price, Jr. Louis Arnold Pugh Michael Allen Purdum Nelda E. Quiroga Stella Maris Quiroga ‘Brenda Lee Reddy Robert Wayne Reece Michael Dean Reffner Dan J. Reynolds Kathleen Lori Rice Phillip Howard Ridgway Larry A. Ridpath Judy Ann Riggall Robert Todd Ritchey Barbara Jean Robbins Wendell Roberts Lisa Kae Robertson Yalonda Carol Robinson "Deborah Lynn Rodesney Johnnie Mark Rogers Sharon Kay Rogers ‘Peggy Dianne Rohrer Stanley Ross Ronnie Gene Russell Farzaneh Sarraf Hashemi Laura Jayne Sarrge Cherry Rene Schardein ‘Michael Jay Scherf Mark Gilbert Schimmel Susan D. Schroeder Alene Marie Schuenemeyer Leon Scobey Judy Lynn McDonald-Seaman Felicia Anne Seward Brenda Joyce Shaver ‘Mona Sue Sheffield Lois Elaine Sherar Bryant Lynn Sherfield

Terri Jane Walker Sherree Lynne Short David A. Walter Duane Howard Shriver ‘Ellen Marie Shrouf Lora Lee Walton Rhonda E. Siemens Angelia Ann Wamble Robert C. Simmons ‘Vickie Lynn Ward Ervin L. Warren Samuel Simmons, Jr. Althea Lorraine Waterford Michael Anthony Simons Kathy Lynn Singletary Jeffrey Dean Watson Ernest L. Slaughter Patricia Ann Watson Daryl DeWayne Smith Ricky Ray Watson Donald Lee Smith James Lester Webb Joe Bart Smith Lonnitt L. Webber Ray Dean Smith Mark Douglas Webster Ronald Dee Smith ‘Kevin Sue Weibel Maggie Ann Whatley Rae Jean Snow Dale Allen Whelan David W. Snyder Dwight Anthony Whibbey ‘David J. Sokatch Phillip E. Sorey Carol Jean White David Speer Corliss Rena White LeaDyne Elizabeth White ‘Barbara Ann Stacy Mark Griffith White Carolyn Ann Stanford ‘Sherri Ann Wiggs Timothy Lee Stanford Walter Joe Wiley Cindy R. Stephens Robin Renee Wilhite Sandra Ann Stephens Robert Preston Wilkerson Joe M. Stevens Candy Calvina Williams Carol L. Stewart Christopher Marcus Williams Bruce Alan Stokke Ronald Roy Williams Jay C. Strand Jana Lynne Wills Gary V. Sturgis Chris M. Wilson Priscilla Lyn Sturgis R. Rachel Wilson Lisa Diane Summers Beverly Ann Winfree Randy Lee Swier La-Marr Winn David A. Swingle Allison Julia Wolf Richard Jackson Swingle Susan Elizabeth Womack ‘Pieter R. Talsma Lloyd L. Wood Cynthia Yvon Taplin Rosinna Louise Wood Pamela Renee Taylor Debra L. Woody Teddy Lee Tedford Calvin Wright David Randall Tennyson ‘Elizabeth Ann Yates Tina Gene Terronez Teresa Lynn Tesney Jack Alen Theyel ‘National Honor Society Member ‘Christina Diann Thomas Debra Lynetta Thomas May Francis Thomas ‘Elizabeth Louise Thompson Lisa Arm Thompson Richard Dale Thompson ‘Sharon Sue Thompson Paul Alan Tinkham Sharmaine Denise Traylor Victor Darnell Trezvant Minh Quang Tu David Andrew Tucker, Jr. Sheila Renege Tucker Richard Raymond Tuley Anthony Ladell Turner Clyde Eric Turner Jami Allee VanCamp Paulette Wilma Georgine VandenNieuwenhof Jose Francisco Martins Veiga Sherri Annette Vickers John Albert Vickman Eva Susan Vinson David Ray Wage ‘Cynthia Lynne Walden Brooke Elizabeth Waldrop Jean Ellen Walker Jerry Ronald Walker Monica Linn Walker ‘Robert Noel Walker

u I I I

HIGH SCHOOL GRADUATES

- 1976 Southeast High

CL A S S OF 1976

M ar c ell a F a y e A d a ms P a ul a M ari e A d a ms Ri c h ar d L er o y A d a ms Willi a m D o n al d Al b e e S c ott T h o m as Al e x a n d er I v er y J. All e n II** L ori M a e All e n C e cili a A n n Al m o n d B e v erl y G a yl e Al v or d Mi c h a el J o n A n d ers o n R o bi n A n n A yls w ort h L e A n n a St e p h e ns B ail e y Di a n a L e e B a k er J a c k B arr y B all M art h a Ali c e B ar el a R e x L e e B ar n es T h o m as L. B at es Gr e g or y K eit h B e a m M ar vi n M o nr o e B e a m II D el b ert R a y B e n n ett R osi e L e e Bill y L y di a K ar e n Bis h o p C or a F a y B o m a n J o h n D al e B o o k o ut R o n al d D e a n B or e n L e n a Kristi n a Br a n nstr o m* R h o n d a L ei g h Br a w n er Gr e g L y n n Br o o ks W a y n e Br o w ar e k C h arli e D a vi d Br o w n Ri c k L el a n d B u er g er D o n n a J o B ur c h a m* A m a n d a Fr a n ci n e B ur g ess K e n n et h W a y n e B ur n ett R a y m o n d o L or e n z o C a br al J a m es Ott o C a gl e D a vi d K eit h C al v ert T a m m y R ut h C as e y J os e p h Fr a n c es C h a n c e y N a n c y T err ell C h a p p ell W e n d al L e e C h ast ai n M ari a n E u ni c e C hil es Kris a n n e C hr est e ns e n* Ji m m y D e a n Cl ar k Ri c h ar d L e e C olli er St e p h e n R a y C olli er K e n n et h G al e C olli ns K e n n et h D. C o n n er Br e n d a L e e C o o k J o h n M o nt g o m er y C o o k L e a m o n K arl C o o p er T erri A n n C o o p er G er al d W a y n e C o urs e y R o mi e D e w a y n e C o urs e y

Gi n a S u e Cr a m er Ir a L e e Cr oss L ar e e E. Cr ossl a n d** S h a w n L ei g h Cr o wl e y G e or g e T h o m as C u c c ar o K ar e n Y v ett e D ail e y R e gi n a D a ni els R e gi n al d E. D a ni els E u ni c e A nt oi n ett e D a ws o n M o ni c a El ai n e D a y D e br a Di a n D et a m or e* K eit h All e n Di c k ers o n* Br a d R oss D o n w ert h H a ns Mi k a el D ot e v all* Bri a n L. D ots o n D e br a K a y D o u gl ass C y nt hi a K a y Dr e w er y Ti n a S a bri n a E d w ar ds L y n n e M ari a Elli ott D a vi d R a y Elli s R o n al d Ll o y d F e k e n Fr a n kli n D el a n o Fl o y d II J a m es All e n F o o ks Arti e D e e F or d R al p h E d w ar d F ost e J o d y R a y Fr e n c h L u v e ni a R e n e a Fri d a y R e x L y n n Fri d a y V er vi n R e gi n al d G a bri el R o n al d E u g e n e G a d dis D al e All e n G ar d n er* R o g er All a n G arris o n L or et a D arl e n e Gi b bs* K ell e y E d w ar d Gi bs o n R al p h K eit h Gi bs o n*** St e v e n L a M o nt Gi bs o n Willi a m A. Gi bs o n P a m el a J u n e Gis h Gl e n d a D al e G of ort h Ti m C. G ol d e n G a yl e Ali n e G or d e y*** J a m es P hilli p Gr a nt P h yllis R os e z ell Gr es h a m S us a n A n n Griffit h C arr oll W a y n e Gr oss m a n C y nt hi a G ail H all M ar y K a y e H a ns e n* K at h y J u n e H ar d y Mi c h a el All e n H arl o w S usi e M. H arris C urtis D al e H a w ki ns A nit a L y n n H a y es R o b ert C urtis H a y n es D a vi d K e et h H e n d ers o n

HIGH SCHOOL GRADUATES

- 1976

Southeast High

CL A S S OF 1976

L y n n Ell e n Hi c k e y S h ar o n K a y Hi c k m a n J a mi e L a d ell Hi c ks J a n et R e n â€™ e Hi c ks Ri c k y L. Hill Vi c ki D. Hill M ars h a J â€™ C e al H o d g es* Willi a m R o y H o n e ys u c kl e Mi c h a el L. H or n P a ul a D e a n e H o w ar d Cl y d e Ll o y d e H u g h e y J a m es T h o m as H u m e Li s a R a m o n a H ut c his o n T o m m y L e e I n gr a m A nt h o n y Cr ai g I v or y Mi c h a el D u a n e J a c ks o n Mi c h a el R a y J a c ks o n A n dr e w Li o n el J a m es L arr y D. J eff ers o n E d d y K ar ol J e n ki ns J a c q u eli n e D e n es e J e n ki ns J o h n St e v e n J e n ni n gs Cl ar a J e a n Ji mi n e z N a n c y J a n e Ji m m y C at hl e e n L y n n J o h ns o n D yr ell L a-t o n y a h J o h ns o n M ari e A n nis e J o h ns o n N at h a n Li o n el J o h ns o n* P hili p E u g e n e J o h ns o n T o m mi e L e e J o h ns o n II P a ul ettf e M ari a J o n es S hirl e y J e a n J o n es* J a y J or d a n J effr e y W a y n e J or d a n J o h n W esl e y J or d a n R o b ert L a wr a n c e J u d y A br a n ell e J u sti c e* C arl E. Ki n g D e b or a h K a y Ki n g* E v a Di a n e Kr e n e k P atri ci a T oll ett K u c h y n k a J o h n J. L a c e y II**** Bri a n E. L a c y J. Br e nt L a n d ers S h eil a R a e L a n g er m a n* D e br a J e a n L a n g w ell K e mi L e a L at hr o p* Willi a m Br e nt L a wr e n c e Mi c h a el W. L e e T yr e a Y v o n n e L e wis D e Br a L y n n Li k e W. B. Li n z y H arr y D o u gl as Li v es a y C h er yl Y v o n n e L o n g*

L e a s a L o u L o ns w a y K at h y Di a n n e L ori c k D wi g ht A. L y n c h Gr e g or y E arl L y n c h K e n n et h W a y n e M a h a n St e p h e n L. M a n ni n g H ar v e y D e n nis M ars h all C hrist y L y n n M arti n D e b or a h J o a n M ast ers* C arl L e vi n gst o n M at h e ni a T h o m as R a y M c Cl ur e T er es a L y n n M c Cr ar y J o h a n n a M ari e M c C us k er D arl a J o M c D a ni el* L y n n ett e A n n M c K eit h a n**** Ri c h ar d T airl M c Ki n z y Mis c h ell e L y n n M ei n k e H el e n M ari e M elt o n G a yl a J e a ni n e M eri d et h* D e n nis W a y n e M et h e n y R a n d y D o n Mills S hirl e y R e gi n a Mi ns o n* J o h n E v ertt M o n g ol d J o h n n y R a y M o or e K e nt R a y M orris S h eri L y n n M orris A n n ett e M ors e K e n n et h S c ott M osl a n d er J o h n F. M u ns M a mi e Fr a n c es M ustif ul M ar y L or e n a N e d* N at h a n A. N ei m a n n S h erri L y n n Nil es Mi c h a el D a ni el Ol g a D a vi d A n dr e w O w e n* M ar y A n n P a dill a Bill Gr e g or y P att o n B arr y E. P e n ni n gt o n L a wr e n c e Al a n P er s all* N a n c y S u e P oi n d e xt er D e n n y Br u c e P ort er G ar y W arr e n P ort erfi el d C arl Li n ds e y P ostl e w ait Br e n d a K a y P ott er Willi a m L o n ni e P ott er J o h n All e n Pr att D a vi d L y n n Pr uitt C ar ol D. R a n d all K ar e n A n n R a y D a vi d T. R e e c e Vi c ki S u e R ei d D o n n a T at u m Ri c e T erri L y n n Ri dl e y D o n n a L a R u e R o b erts

HIGH SCHOOL GRADUATES

- 1976

CL A S S OF 1976

M arliss A n n R o w ell Ji m m y D w a y n e R o wl a n K e n n y D o n R us mis el S h eil a D a v e n e S elf B eli n d a Di a n a S e m mi o ns Ji m m y D el S h e p p ar d H ar ol d Br e nt Si n cl air* L arr y Mi c h a el S k a g gs J e n nif er El ai n e S n y d er R et h a G a yl e S p ar ks Di a n a L y n n e S p e n c er C urtis E u g e n e St aff or d R o bi n C h er ess e St a nfi el d J o e D al e St ar w ait R a n d y D a vi d St elti n g K at h y Ris e n h o o v er St e p h e ns e n D or c as 0. St er ns J a c ci J o St e w art L o y d G e n e St o n e K e n n et h R a y Str e et P a m el a L y n n St u b bs J uli a L. S ulli v a n M ar k Al a n S v et g off M ar y Di a n n e T all e y Br et E u g e n e T ar v er J o e T a yl or R a n d y C h arl es T a yl or M ar g ar et Di a n n e T h o m as P atri ci a A n n T h o m as M art y D e a n T h o m as o n Br a d B e asl e y T h o m ps o n N or m a J e a n Ti n o c o T a m m y K a y Tis d al e

C ar ol J e a n Tittl e P atri ci a G. Tit us J o A n n a T orr a n c e Vi c k e y J e a n Tr o g d o n R o b ert E u g e n e T u c k er B o b b y L e e U ps h a w Ji m m y C h arl es V a n B us kir k R a n d y B a zil e Vi c k n air R a y m o n d L o uis W all* Ji m m y L e e W all a c e Willi a m Gr a nt W e at h erf or d K urt M c K e e W e a v er P a ul L. W e b b R e b e k a h L o uis a W el g e A nt h o n y D u a n e W er n er C h arl es Ri c h ar d W est St e v e n D al e W estf all R o b ert St u art W h al e n W a u m e n a A n n W hit e Bill y R a y Will h oit e B e v erl y J o Willi a ms D e br e e A n n Willi a ms D w a y n e E arl Willi a ms A u dr e y M ari e Willi a ms o n Ji m m y L e o n Wils o n Wil b ur J. W o o d y R h o n d a R o c h ell e Wr a y Est h er J a n ett e Wri c e J uli e S u z a n n e Wri g ht B o w m a n E arl Y o u n g K ar e n L y n n Y o u n g R a y A nt h o n y Z ar a g os a

* H o n or St u d e nt ** Br o n z e L et z eis er *** Sil v er L et z ei s er **** G ol d L et z eis er

HIGH SCHOOL GRADUATES - 1976

STAR-SPENCER HIGH SCHOOL GRADUATES 1976 Gerry Elaine Abney Alvin Allen Robert James Allen Michael Eugene Anderson Phillip Waymon Anderson Todd Vincent Anderson Marc Anthony Anglin Sidney Lawrence Armour Robert Mark Avery Keith Frederick Bailey Robert Scott Baker Kenneth Wayne Ballard Anthony Q. Barnett Laurayne Annette Barrett Moss Lee Barron Jr. Bruce Elton Bates Catherine Iva Baxter Catherine Renee Bays Doretha Ann Bays Phillip Roy Beesley Kent Alan Bell Anita Irene Belyeu Teresa Ann Bentley Sandra Michelle Berry Karla Annette Blake Ida Denise Bolden Phil Ranee Booker Michael Dewayne Boone Randy Eugene Booth Opal Jeaneice Bowen Carolyn Bradley Cynthia Owens Brice Clifford Eugene Brown Robyn Shock Brown Aaron Thomas Bryant Zeldra Marie Bryant Janice Eileene Buck Kathie Mae Buck David Lee Burch Alice Carmelia Burge Paulette Diane Burrough Paul Darell Burrough Nancy Erlene Bussell Stevan B. Byrd Randall Jack Cashion Linda Jo Cherry Diana Marie Clark Lonnie Ben Coble Armond Lavert Colbert Deborah Louise Cole Francine Ann Cole A.D. Combs Jr. Judy Yvonne Comtois Sharon Kay Conley Steven Gene Coon Karen Gail Cooper Lloyd Dewayne Coughran Marcella Arnez Coulter Scott Alan Crandall Hugh Lindley Crawford Tonya Karen Crisp

Patricia Ann Crittenden Latricha Ann Cudjo Robert Olen Curry Susan Louise Dake Bron William Davis Calvin Orlando Davis Carolyn Dianne Davis Penny Rossie Dawson Orgel Jeff DeHass Jack Rand Dennis Chinita L. Denton Steven Leroy Dill Wanda Leanne Doakes Vincent Owens Downing Denise Clair Braun Dunsworth Valerie Minette Dyer Deborah Jo Edwards Betty Jane Ervin Debbie Faye Evans Leslie Diane Ferguson Sherri Lynn Fisher Francis Allen Fleming Gregory Don Folks Daniel Hosea Ford Norma Lamora Fulmer Jackie Lonzell Gaines Keith C. Gaines Delbert Ralph Gamble Cathee Lorraine Ganther Charles Richard Garrett Kim Yvonne Garrison Michael Gerald Garrison Jerry J. Gasaway Richard Darryl Gathers Donald Gene Gibbs Jr. Vickie Renae Smith Glaze Anetta Johnson Goldsby Jethro Greasham Barbara Rae Griffith Rita Fay Grigsby Patrice Bernadine Grill Karen Doreen Hall Lonnell Lee Hamilton Jo Lynn Harbison Jerry Doyle Harris Cynthia Kay Harrison Gregory Taze Hearn Michael Gene Helms Shari Laray Henderson Linda Ann Hendrix David Alan Hess Teresa Joyce Hines Karen Louise Hoefer Simon Peter Holmes Kimberly Ann Horn Venus Helena Hutcherson Gerald Carl Jackson Shelia Shavonne Jackson Sterling W. Jackson Barry Dale Jenkins

Wrigdon Franklin Jernigan Jr. Carolyn Renea Johnson Janet Larue Jones Marlene Gwendlynn Jones Adenna Yvette Joseph Gerald Maurice Joseph Billy R. Kates Cynthia Ranee Kelley Timothy Sean Kelley Charles Edward Kemp Deborah Jo Killian Karen Gayle Kimbrough Melva Denise King Mike Eugene Kirkwood Janet Sue Kreke Wathena Ann Lackey James Robert Lane Anthony Laskey Darlene Lee Patricia Ann Lee Shirley Jean Lee Dawn Joette Lehr Richard Royce Lemon Renaldo James Lemons Tony Wayne Lightner Elver Denise Ligons Jerry Don Lloyd Cleabon Earl Locke Jr. Ronald Edward Loper Lawanda Jo Lotspeich Zoe Ann Lucas Adral Madison Mark Duane Maeder Paula Yvonne Mason Sherry Wright Masoner Rory Alan Maxwell Michael Kevin McChristian Vicki Lee McClain Kenneth John McCoy Charlene Marie McIntosh LaDonna Kay McLaughlin Clifford Wayne Meadows Susan E. Meyer Gary Lynn Miller Michael Randale Minnick Sherry Lynn Minton Lynna Jane Mitchell Barbara Jann Mize Johnny Ray Moore Sandra Kay Moore Pamela Joan Morgan Ann Inez Morley Norma Jean Morris Latrida Ann Mukes Marcus Datartgan Mukes Larry Don Munerlyn Thomas E. Neal Marcus Levell Nealy Wilma Darlene Neff Albert Nelson

_________HIGH SCHOOL GRADUATES -___1976 Star Spencer High

u STAR-SPENCER HIGH SCHOOL GRADUATES 1976

I !

1 I l

Harold Lee Nelson Paula Gale Newberry Mary Loise Nichols Gayle Jean Nowlin Roycellen Sonya Nunley Randall Jay Ohse Gary Phillip Oldham Sandra K. Olive Joe W. Orange Ronald Ricardo Osborne Vernon Scott Owen Paulette Owze John Brent Pardue Alvin Parker Douglas R. Parsons Philip Lee Parsons Dwight Winford Peoples Marjorie Ruth Peoples Vanessa Ann Perry Curtis Oâ€™Neil Phillips Jr. Johnee Carol Phillips Larrieta Lanae Phillips Darell C. Pickering Randy Eugene Pierce Donna Lynn Pollard Cynthia Joyce Pratt Kenneth Lloyd Pugh Deena Lynn Purcell Vanessa Gale Rainger Nolan Hoyt Rains John Dewayne Reed Sylvia Mae Reeves Wesley Arnold Reichle Kirk Ian Reilley Laura Lucille Rickey Rosetta Rideau Dianna Lynn Riggle Aneta Louise Robinson Barbara Ann Robinson Debra June Robinson Douglas Ralph Robinson Karl L. Robinson Phyllis Dorienia Robinson Judy Aim Rogins Gina Marie Rombaun James Stephen Ross Susan Marie Rowe '"Shirley Raejean Russell James L. Sampson Brenda Kay Sams Lucinda Mae Sanderson Kenetta Kay Satterwhite Dallas Arthur Saunders Cassandra Seals John Preston Shepard James Edward Shipley Vonda Elaine Short Kevin Scott Skinner

Nelson Sidney Slack Arnold Smith Jr. Bruce Kelly Smith Delbert V. Smith Jr. James Lee Smith Larry Dewayne Smith Leora Faye Smith Rodney Gail Smith Sheila Howard Smith Timothy Don Smith Victor Nielson Smith Donnell Sneed Barbara Jo Steele Mary Alice Stevens Sandra S. Stewart Jerry Dean Stramski Saundra Kay Sutton Richard Ray Swarb Althea Lynn Talley Roger Wayne Taylor Patricia Ann Theiss Rhonda Jean Thomas Antonio Thome Jr. David Matthew Thompson Julia Elizabeth Thompson Terry Jane Tidwell Pamela Jean Tilden Billy Joe Tilley Philip Michael Tompkins Everett Lee Toney Claressa Denise Tuggle Steven Jefferson Turner Timothy Blake Vandagriff Stephen Nay Varner David Wayne Vaught Deborah Ann Walker Robert Leon Walker Jr. Glenn Ira Washington Vanessa Ruth Watson Barbara Jane West Bennie Keith West Eugene Ulyesses West Kenneth Laroy West Sandra Faye West Elton Leon Wester Jr. Kathy Lyn Weygandt Darlene Gaye Whisenhunt Timothy Alan White Pamela Kay Whitehurst Judith Ann Wilkerson Angela Bridget Williams Kim Michelle Williams Laura Ann Williams Carol Ann Winston Chun George Wright Maurice Wright Debra Ann Yacko Melton Wayne Young

291

MINUTES OF MEETING OF JUNE 7, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, JUNE 7, 1976, AT 7 P-M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS Mr. Troy Bartlett, Representative, Local #1357 Laborers International Union of North America, addressed the Board and stated: "We are here to turn in our cards tonight." Mrs. Potts - I think we can either take care of it under a motion at this time or we can take care of this under a motion under our business section of the agenda.

Mr. Donwerth - I move that we accept the cards from the organization and proceed with the validation. Mrs. Williams - Second. Mrs. Potts - Motion by Mr. Donwerth and seconded by Mrs. Williams that we accept the cards and proceed with the validation. Is there any discussion of this motion?

Mr. English - We have the policy revision. accept the cards?

I wonder if we should adopt it before we

Mrs. Potts - We do need to take care of both definitely at this meeting. The Chair does not feel that that would make any difference whether it is handled in two different motions or one. You are referring to the policy that would take care of how we handle the procedure of counting? We do have a recommended policy for that to vote on. Mr. English - Right. If we accept the cards at this time, even though it is later in the meeting,-I think we are changing the policy, although it may be minor changes. I have a personal feeling that it is better that you set up your policy and then you accept the cards. Mr. Brown - It appears to me that if we adopt a policy, even if we adopt it 15 minutes prior to the time that the cards are submitted, we still, in a sense, are leaving ourselves open for some kind of case against us. It appears to me that we have already accepted the fact that they are going to introduce their cards, that they have collected their cards with the understanding of the old policy and the old validation procedures, and then if we come in with some new validation procedures and they are not successful, then we very well could be subject to another court case. I am not really sure that we ought to adopt new policies having to do with this validation or with this set of cards; it could be a new policy for another set at another time. Mr. English - My understanding of what we are doing is actually there are dates and things in the old policy that have been changed. I am not talking about the policy that was worked out by the committees. I am talking about the revised policy that we had asked the administration to go back in and look at and update.

Mr. Donwerth - We can go ahead and accept the revised policy; there is no problem there. But the way I see it; we, through a motion last week,agreed that we would accept the cards this evening from the organization or organizations that were vying for the representative group position for the support personnel. If there is only one organization that turns in cards, and one in excess of half of these cards appears on the payroll of last week, we have no alternative but to recognize that organization as the collective bargaining agent or the group that would represent these people. You have no other cards to check it against. The only validation is that the signature

R. Motion to Accept Authorization Cards for Noncertified Personnel

292 MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D

#147 lotion to Accept Luthorization Jards for Uncertified Personnel - cont'

Mr. Donwerth cont'd cards were signed, and. that they are on that payroll. any revision other than that.

I don't know how we could accept

Mr. English - My concern is really a procedural concern. My feeling is one of putting the cart before the horse, if we accept the cards and then adopt changes in the policy. I think the policy should be set and then you accept the cards and you don't change that policy once the cards are accepted. Mrâ– Donwerth - I don't see a problem with it at all.

Mrs. Potts - Is there any other discussion on the motion?

Madam Clerk, call the roll.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts, in voting nay, stated: "I vote nay because I believe we should approve the policy first." Mrs. Potts then declared that the motion carried.

Mr. Donwerth - I thought we were voting to approve the policy. motion, Paul?

Wasn't that your

Mrs. Potts - There was not an official amendment made. Mr. English - No, I didn't make a motion; I made a suggestion.

HEARINGS cont'd

Mrs. Potts introduced Mrs. Nelda Tebow, representing the Association of All School Personnel, who presented a Certificate of Recognition as Educator of the Month to Ms. Lois J. Austin, Principal, Monroe Elementary School. Ms. Austin responded.

MINUTES OF PREVIOUS MEETING

R. #148 Minutes Approved.

It was moved by Mr. Donwerth and seconded by Mrs. Hill to approve the Minutes of May 24, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

LEGAL AND FINANCIAL REPORTS Attorney's Report

Mr. Johnson reported as follows:

(1) Transfers for Oakridge School - On the transfers to Oakridge School, I believe the Superintendent did notify you that the policy was approved by Judge Bohanon, Tuesday, June 1, 1976. (2) Truitt Case - On the Truitt case, you will recall that at the last meeting I advised you that our demur and motion had been set for special hearing on June 10. There was a mix-up in notifying the parties of the June 10 date, and the hearing has been rescheduled for July 8, 1976.

(3) Ruling on Length of Hair for Male Students - About the decision of the State Supreme Court involving the hair length rule of a school district, the State Supreme Court did hold last Tuesday (June 1) that a school board could not adopt a rule to control the length of students' hair. The code that was invalidated required boys to wear their hair above the eyebrows, collars and ears; be well groomed and wear sideburns no longer than the bottom of the ear lobes. The court pointed out that the courts of other states were divided on the question and this was a case of a | first time for our court to pass on the question; likewise, there was a division of the cases in the Federal Circuit Courts. The court held that it was not a constitutional question, but a question of statutory authority; that there must be a reasonable connection between a dress code and proper educational functions. The court held that while the intention of the hair length provisions of the dress code was to control hair length during school hours, its necessary effect was to control hair length for 24 hours a day, and out-of-school activity would be regulated more than in-school activity. Mrs. Potts - Do you perceive that we would have any problems with our student dress code in relation to the new decision?

Mr. Johnson - Not as the result of this decision.

293

MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D.

Mr. English - Mr. Johnson, on the court's decision on the Bodine-Oakridge transfers, if you interpret what he says, do you think he is saying that on a transfer policy that May 27 deadline does not apply; that this is not really possible even within the purview of the court so long as it is not discriminatory?

Attorney's Report - cont'd

Mr. Johnson - He said there wasn't any constitutional question involved in it and he wasn't going to interfere with what the Board was doing.

Mr. Ladd gave a routine treasurer's report and indicated that there was additional information in his written report with regard to the cash flow. Mrs. Potts - Mr. Ladd, do you perceive at this time any problems or anything that should be called to our attention regarding these reports?

Mr. Ladd - If you will notice, the Bond Fund is now down to $600,000.00, which means that that is the last of our Bond money. I was talking to the Accounting Department this week and there is about $300,000.00 of that already contracted for. So sometime in the next 30 to 60 days we are going to be down to around $300,000.00 in the Bond Fund, which won't cover muchof a contract if we have some more capitalimprovements to make. I talked with the bond sales people and they indicated that it takes 90 to 120 days to sell more bonds. So we might want to think about that. Mr. Donwerth - Do you know offhand the amount of approved bonds that we have available to be sold? Mr. Ladd - It is several million dollars; six million was the figure that I had in mind.

Mr. Donwerth - Probably it would behoove us now to consider selling some bonds. This is going to leave us real short with some $300,000.00 already contracted for out of the $637>000.00 that we have on hand in the Bond Fund now. I think this would be a good time to consider the sale of some of the bonds that were approved through the 1968 Bond Election. Mrs. Potts - I wonder if it might be helpful for us to have some recommendations regarding this, whether we need to take care of this in the future in the form of a motion? We would appreciate recommendations.

Dr. Start - Does anybody know what the bond market is right now? sell bonds?

Is it a good time to

Mr. Ladd - It is not as good as it has been, but I don't think it is Just real bad. It has been better. Dr. Start - Do you have any idea what the percent is?

Mr. Ladd - I would have to check. I would be glad to do that, and we probably should discuss this with the Accounting Department. Dr. Start - The real tragedy of this whole situation is why the six million dollars in bonds weren't sold long time ago.

Mrâ– Donwerth - Of course, if we had sold that six million dollars worth in 1968, we could have paid for them with the interest we earned.

Mr. English - Where is the money deposited in the savings account? Mr. Ladd - In the General Fund, it's at the Liberty National Bank. Mr. English - What about our other funds that are on deposit invested?

Mr. Ladd - We have some out of the Sinking Fund at the First National Bank, and some out of the Bond Fund in either Capitol Hill State or Sourtheast Plaza. We have some in both of those accounts in small amounts. Mr. English - What kind of percentage rate are they drawing?

Mr. Ladd - They draw the five percent. All passbook accounts are drawing five percent. We do have some treasury bills purchased. Some will be maturing right away which are paying maybe 6.4$>, but they come due right away, the end of this month. Other than that, treasury bills are still pretty low, especially when you are going to have to invest them for a relatively short period like we are going to have to do for the next few months. We are getting barely above the 5$. Dr. Start - How is the investment going on the surplus of Activities Funds?

Mr. Ladd - We still have about the same amount reported last time. At the present time we have this invested in a passbook account at the various banks from which it came until we finally get some kind of a pattern on it. We are working up a deal now

Treasurer's Report

294

MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D

Ereasurer's Report - cont'd

Mr. Ladd cont'd to make a joint investment on it in order to get a little â€˜better yield on it.

Dr. Start - Do you suppose we could have a report on that at the next meeting? I am particularly interested in knowing which schools are participating and which are not, and also to compare this with their account Balance. I have a feeling that some with a sizeable account balance are not participating. I would like to have that be established either as a fact or not. Mr. English - I wonder if it couldn't be a written report rather than having it at the next meeting?

Dr. Start - Yes; right.

Written will be fine.

Mr. Ladd - You want me to have a written report submitted to you by next week? Dr. Start - That will be fine.

R. #14-9 Reports Approved

A motion was made by Mr. Donwerth and seconded by Mrs. Hill to accept the reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

SUPERINTENDENT'S REPORT Dr. Smith congratulated Ms. Austin for having been selected as Educator of the Month and also commended the Association of All School Personnel for giving this recognition to employees. R. #150 Professional Trips Approved.

A motion was made by Mr. Donwerth and seconded by Dr. Start to direct Odessa Wycoff to attend the National Future Business Leaders of America Convention, Washington, D. C., June 15-20, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #151 Resolutions of Appreciation Approved,

It was moved by Mr. English and seconded by Dr. Start to approve Resolutions of Appreciation for the following:

(a)

Mrs. Addie Sue Lee, Teacher - Kaiser Elementary School (on leave of absence) deceased May 23, 197&-

(b)

Mrs. Blanche Olive Nelson, Retired Teacher, deceased May 30, 1976-

(c)

Mrs. Sue Nevin Cooper, Retired Teacher, deceased May 14, 1976.

(d)

Mrs. Gertrude M. West, Retired Teacher, deceased May 30, 1976.

Mr. English* stated: "I had the privilege of knowing Mrs. Lee. She taught our daughter when she was at Kaiser and I knew her to be a very warm person who was very interested and loved the kids that were in her class there. It is difficult to lose teachers like this and try to replace them."

A motion was made by Mrs. Williams and seconded by Dr. Start to approve a supplement to the 1975-76 General Fund Budget in the amount of $1,918,514.98 to bring the General Fund Budget to a total of $41,155,000.00. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

#153 approval of Policy ?n Recognition of 1 Negotiating Organization for \Foncertified hnployees for L976-77

It was moved by Mr. English and seconded by Mrs. Williams to approve the proposed Policy on Recognition of a Negotiating Organization for Noncertified Employees for 1976-77' On noli call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Smith - With this approval the staff can begin the validation process, and according to my calculation it will take 1,130 valid authorization cards in order to recognize an organization.

295

MINUTES OF MEETING OF JUKE 7, 1976 -.CONT'D

Dr. Smith remarked as follows: (1) Processing of Transfers for Attendance Zones "C" and "D" of Bodine Area - On the schedule for processing the transfers of the students from attendance zones "C" and "D" of the Bodine area, in order to increase the black-white ratio, at Oakridge from its projected percentage of 10.3^ it will be necessary for us to indicate that at least one black student must be transferred for every nine pupils being transferred. So one to eight would be the ratio that would be required to increase the percentage as we had indicated in our request, and approved in the Order of the court. I have visited with Mrs. Schaeffer in the area, and she has indicated that they will help spread the word out there. In addition, we will be notifying the parents in areas "C" and "D" of the transfer availability. During June and July we will receive the applications for transfer; August 2 being established as the deadline for receiving those transfers. We feel this will still give adequate time to make any adjustment in staff and/or materials required by the transfers. On August 3 the Department of Pupil Services will process the requests, with all requests for black students being approved, and the other requests approved providing the one to eight ratio, is observed. August 4 the Director of Elementary Education would be provided with the revised projected enrollment for both Bodine and Oakridge. August 5 "to 9 "the parents of these pupils submitting requests for transfers will be notified of the disposition of their transfers, and that should complete the process in time for school to begin the latter part of August.

Information the Board

(Copy of transfer requests procedures on file in Clerk's office.) Mr. English - I am really surprised at the amount of time that people have in which to request the transfers. That certainly is a generous amount of time.

Dr. Smith - We are really trying to back down from the beginning date of school and allow as much time as possible. We feel that this will give us adequate time to prepare. Dr. Smith continued: (2) Northwest Classen Cry-Slurs - The Northwest Classen Cry-Slurs won first place in the Festival of Nations contest over the weekend. They were awarded a gold medal at an awards banquet following two days of competition in Washington, D. C.; again, another indication of very fine programs that we have in our system. (3) School Closing - The 1975-76 school session ended on May 28, drawing to a close what I feel has been a very fine school year. And thanks to all of those involved, the pupils, the parents, the teachers, Central Office personnel, members of the Board, and all. I believe strongly that it is a cooperative effort that permits us to have success. (U) Summer School - We started our summer school programs last week. We are conducting summer school secondary programs at Capitol Hill, John Marshall, Northeast, and Northwest Classen, with Capitol Hill and Northeast having Driver Education at Douglass and Star Spencer out of the Notheast Center, and at Grant out of the Capitol Hill Center. The enrollment in summer school secondary programs is 1,659- Summer school programs are also being conducted at five K-U schools, two K-5 schools, one fifth year center;-we~have 508 enrolled in math and C07 enrolled in reading programs; certainly indicating that we have programs going on during the summer for the benefit of our boys and girls. Dr. Start - I would like to tell Dr. Smith how much I appreciate the minutes of our team in its negotiations. I think the manner in which we are receiving these minutes is much improved and I would like for you to convey my wishes to the chairman and members of the Board's team.

Drâ– Smith - Thank you, Dr. Start. I know the members that are present here appreciate that, and certainly they are to be commended for the job they are doing. Mrs. Potts - I think we are seeing improvements in several areas, such as an attempt to present more comparative data on the financial report and in several other areas. The staff is doing an excellent job of helping us be better informed. Dr. Smith - This past week we went through a process of having the department heads submit their requests for consideration for the 1976 budget. All of last week was spent in permitting these people to present their requests to the executive staff. I believe that most of them would agree that this is the first time that they have had this kind of an experience. We are in the process this week of trying to list the requests. If the legislature adjourns this week and we know what the story is from there, then we can project our revenue and try to come in with the requests not exceeding our revenue. Our plans for next week are to report back to each of these people, if all of these things fall in place. We are talking now of trying to schedule a couple of meetings following Board meetings to make the presentations to members of the Board before the proposed budget is submitted for your consideration.

Comments Members of Board

296

MINUTES OF MEETING OF JUNE 7, 197 6 - CONT'D

Mrs. Potts - Then we are talking about the likelihood of this happening on the 21st and 28th of the month?

I, j.

Dr. Smith - I would say that is a good tentative kind of date, Mrs. Potts.

PERSONNEL REPORT

■

R. #154 Personnel Approved.

R. #155 Approval of Payrolls and. Encumbrances

Discussion Insurance Premiums

A motion was made by Mrs. Hill and seconded by Mrs. Williams that the listed persons | be employed and that contracts with the teachers listed on the form approved be i executed in the name of the District by the Superintendent or persons by him designated;! also, that other personnel recommendations and information listed be approved. = On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. (Personnel listings - pages 309 - 316.)

f [ |

PAYROLLS, ENCUMBRANCES AND PURCHASING

It was moved by Dr. Start and seconded by Mr. Donwerth that the recommendations #1 and #2 (ratification of May payrolls and authorization of June payrolls) be approved and payment of encumbrances as listed for May 12-28, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

j 1 | j

i’

Dr. Start - Dr. Smith, when are we presented with the approval of insurance contracts; our total insurance package with Independent Insurance Agents?

Dr. Smith inquired from members of the staff.

Dr. Lunn responded from the audience.

Dr. Start - We don't approve that contract as a separate item? along with the general budget?

Do we approve that

S ?

Dr. Smith - That is the way it has been, Dr. Start. Dr. Start - Do you have any idea right off the top of your head in round figures, how much we pay every year for our total insurance package? Dr. Lunn responded from the audience giving the approximate amount of premiums paid for the following insurance coverage: Property - $333,000.00; Workmen's Compensation -j $260,000.00; Fidelity Bond - $24,000.00, and Pupil Transportation - $28,000.00. i

Dr. Start - If I have added correctly, that amounts to $645,000.00 a year. Is it possible to put this package up for bids? This is a fairly significant amount of expenditure. Would it be appropriate to place a package deal like this up for bids?

| ]' |!

Dr■ Smith - I-^believe at one time this was tried and they got into quite some hassles over it. A few years ago we started working through the Independent Insurance Agents Association. They in turn reinsure with several companies. For example, our workmen's compensation goes through I and A, an insurance company of North America; reinsured there. The unused premiums are returned to us by way of driver education equipment. They furnished all of our driver education drive-o trainer units, and they provided the transportation safety programs for our bus drivers; not only ours but our contract drivers, at Central State University a couple of years ago; providing services of this nature with the unused premiums.

|i y

Dr. Start - I am sure that they are not providing these services to us out of the goodness of their hearts. I suspect we could have done the same kind of thing for our students by going out and purchasing the driver trainer equipment rather than taking a subtraction from our premiums. What I am wondering about is that there is a profit motive here. Independent Insurance Agents Association, if I understand correctly, is a conglomerate and they write insurance from this conglomerate to specific companies wherever they can get the best premium with appropriate coverage. I am wondering whether it might not be appropriate to think in terms of putting this contract out for bids.

Mr. Donwerth - I am wondering how many companies are not members of the Independent Insurance Agents Association that we would be able to contact to bid on this.

Dr■ Start - I am not so provincial to think it has to be an Oklahoma City company. Mr■ Donwerth - We have very few Oklahoma City companies really. national organizations that belong to the Association.

Most of them are

Dr. Start - But $645,000.00 annual premium, that sounds to me like that might attract

297

MINUTES OF MEETING OF JUNE 7, 197 6 - CONT'D

Dr. Start cont'd some reputable conglomerate other than Independent Insurance Agents. That kind of bothers me that this expenditure comes through without ever being looked at critically.

Discussion Insurance Premiums - cont'd

Mr. Brown - Obviously it is being looked at critically this evening to some extent. Possibly there is not a whole lot we could do in terms of competitive bids between now and June 28, if we have to approve this prior to that time. This could be a time to suggest that next year we could investigate that possibility. Dr. Smith - There are premium dates that vary through the year, and certainly we could look at it. It may be just phases or aspects of it that you would want to be considered. Dr. Start - That is good. I think we ought to look at very seriously our deductibles too. I have never seen it since I have been on the Board. What is our deductible, for example, of fire insurance? I think we could handle a $5,000.00 loss; we cannot handle a $50,000.00 loss. And in this kind of thing you can save a considerable amount of money by increasing your deductibles.

Dr. Smith - We did increase our deductibles about a couple of years ago, and actually this was with an attempt to save on premiums, and it does.

Mr. English - I wonder if Board Members could be furnished with a breakdown of each one of these policies, what the provisions are, the coverage under each policy? I think it would be good for us to have that information, rather specific, like what the deductibles are. When we say that the unused premiums are returned through the driver training program and the bus drivers education program, do we know how much that amounts to? Do we have a dollar breakdown on that? Dr. Smith - They have it and we are given information on that.

Mr. English - I would like to know that myself. Purchasing

A motion was made by Mr. Donwerth and seconded by Mrs. Hill to approve Purchasing Items B-l through B-32 as follows:

Approval of Annual Agreements Approval of annual agreements with North Side and Walden Cleaners who submitted the low quotations for cleaning, storing and making minor repairs to band uniforms, blazers, choir robes, twirlers uniforms, etc. for all high and middle schools. This purchase is to be charged to Account G 240.01.

Purchase of Art Supplies Purchase of art supplies (water color brushes) for warehouse stock from Macmillan Teachers Center which submitted the low quotation in the amount of $594.00 to be charged to Account G 240.00.

Purchase of Paper Products - Purchase of paper products for use at the Washington Print Shop from the following companies which submitted the low quotations on specifications: Graham Paper Company Carpenter Paper Company Total

37>820.00 7,834.60

45,654.60

These purchases are to be charged to Account G 240.05-

Purchase of Drafting Supplies and Equipment

Purchase of drafting supplies and equipment (pencils, pens, markers, brushes, scales, compass sets, etc.) for the Broadcasting Center and Vocational Education programs from the following companies which submitted the low quotations on specifications:

Triangle/A & E, Inc. Plasticoid Products, Inc. Bruning Division Ridgway's Inc. Alvin & Company, Inc. SAE Supply Total

494.27 47-75 274.09 125-52 403â€˘27 756.14

2,101.04

R. #1% Approval of Purchasing Items B-l thru B-32

298

MINUTES OF MEETING OF JUNE 7,. 1976 - CONT'D

R. #156 Approval of Purchasing Items B-l thru B-32 cont'd

Purchase of Drafting Supplies and Equipment - cont'd These purchases are to he charged to the following Accounts:

G 240.01 G 240.04 G 71+0.03 BL 6030.03 * 240.01, CPB-TV Total

530.34 516.49 76.85 382.53 59^-83

2,101.04

*These purchases have been approved on our Corporation of Public Broadcasting Grant.

Purchase of Magazine and Periodical Subscriptions Purchase of magazine and periodical subscriptions for use by all schools and the Curriculum Library from Popular Subscription Service which submitted the low quotation in the amount of $12,302-58 to be charged to Account G 230.02. Purchase of Art Supplies Purchase of art supplies (transfer letters, acetate film brushes, mixing ink, etc.) for Distributive Education classes and Vocational Education programs from the following companies which submitted the low quotations:

Color King, Inc. Triangle/A & E, Inc. Dick Blick Company Total

486.02 21.20 115-25

622.47

These purchases are to be charged to the following Accounts:

G 240.01 G 240.04 Total

133-01 489.46

622.47

Purchase of Duplicating Fluid Purchase of duplicating fluid for use at the Learning Centers and warehouse stock from Thompson Book & Supply Company which submitted the low quotations. This purchase in the amount of $5>633-44 is to be charged to the following Accounts:

G 240.00 *Title 1-11, 240.01 **ESAA, 240.01 Total

5,480.00 82.20 71-24

5,633.44

*These purchases have been approved on our Elementary and Secondary Education Act Application. **Ihese purchases have been approved on our Emergency School Aid Act.

Purchase of Health Supplies Purchase of health supplies (aspirin, gauze pads, thermometer covers, Tuberculin Tine Tests, etc.) for use by the Health Department from the following companies which submitted the low quotations on specifications: Riekes Container Company The Fox-Vliet Drug Company Oklahoma Physician Supply Co. American Cyanamid Company Micro Bio-Medics, Inc.

30.82 66.00 164.40 1,078.00 209.93

1,5^9-15

These purchases are to be charged to Account G 420.01.

Purchase of Custodial Electrical Supplies

Purchase of custodial electrical supplies (switches, extension cords, fuses, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications;

299

MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D

. . .................. ■——

„ „ — —

Purchase of Custodial Electrical Supplies - cont'd Pyramid Supply, Inc. W. W. Grainger, Inc. Cook Electric Supply Co., Inc. Big "L" Home Center

Total

663.56 756.48 39-04 135-36

1,594-44

These purchases are to he charged to Account G 65O.OI. 10. 5 i

Purchase of Custodial Plumbing Supplies Purchase of custodial plumbing supplies (sewer snakes, repair kits, closet seats, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

Central Plumbing Supply, Inc. F. E. Georgia Supply Company

187.20 1,213-20

1,4oo.4o

These purchases are to be charged to Account G 65O.OI. I

11.

i____ :

Purchase of Glazing Compound Purchase of glazing compound for the Maintenance Department from Southwestern Paint Company which submitted the low quotation in the amount of $1,484.00 to be charged to Account BL 5620.05-

12.

Purchase of Electrical Supplies

Purchase of electrical supplies (light fixtures) for use at Northwest Classen, Creston Hills, and Hillcrest Schools from the following companies which submitted the low quotations: Cook Electric Supply Company, Inc. Ems co Electric Supply Company, Inc. Active Electric Company

Total

233.10 1,000.18 1,233-12

2,466.40

These purchases are to be charged to Account BL 562O.O5.

13- Purchase of Tools and Supplies Purchase of tools, and supplies (bits, blades, hammers, chisels, screwdrivers, drills, spray guns, sanding machines, etc.) for use by Vocational Education and Industrial Arts classes from the following companies which submitted the low quotations on specifications:

Rice Machinery Company • Severin Supply Company Mid-States Industrial Supply Co. Mideke Supply Company Paxton/Patterson Hart Industrial Supply Company Whitton Supply Company Midwest Shop Supplies McKilligan Industrial Supply Corporation, Inc. Snap-On Tools Corporation Total

301.50 98.78 275-19 2,791.39 189.83 334.01 1,163-02 130.88

3,289.63 67.80

8,642.03

These purchases are to be charged to the following Accounts: G 240.01 BL 6030.03

Total 14.

1,458.25 7,183.78

8,642.03

Purchase of Roofing Supplies Purchase of roofing supplies (aluminum roof coating, asphalt emulsion and roof paint) for use at various schools from the following companies which submitted the low quotations on specifications:

Tropical Paint Company Owens-Corning Fiberglas Total

90.00 1,827.60

1,917-60

These purchases are to be charged to Account BL 562O.O5 •

______ _ __ ______ R. #156 Approval of Purchasing Items B-l thru B-32 cont'd

300

MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D

R- #156 Approval of Purchasing Items B-l thru B-32 cont'd

15-

Purchase of Office Machines Purchase of office machines (duplicating and mimeograph) for use at various schools and warehouse stock from Duplicating Products, Inc., which submitted the Low quotation in the amount of $3,5^3-00 to be charged to Account BL 6030.03.

16.

Purchase of Lawn Mowers, Lawn Tractors and Rototiller Purchase of lawn mowers, Lawn tractors and rototiLLer from the foLLowing companies which submitted the Low quotations on specifications and quaLity:

International Harvester Sales & Service Dick Dolph Lawn & Garden Equipment Total

3A65.OO 7,168.00

10,633-00

These purchases are to he charged to the following Accounts:

BL 6030.ll BL 6030.03 Total

17.

10,355-00 278.00

10,633.00

Approval to Renew Lease Agreement Approval to renew lease agreement for seventeen (17) teaching machines from Borg-Warner Educational Systems for use in Learning Centers in various elementary schools at $30.00 per machine per year (total $510.00). This agreement is to be charged to Title I Account 1230.03 and has been approved on, our Elementary and Secondary Education Act Application, Title 1-11.

18.

Purchase of Teaching Aids

Purchase of teaching aids (math laboratory, art files, transparency master library, and individualized science instructional system units) for Learning Center Project, Teacher Corps Project and Pilot Program from the companies listed (quotations and materials available only from the designated distributors and/or publishers): 995.00 575-75 630.00

Creative Teaching Associates Visual Products Division-3M Co,. Oklahoma State University Total

2,200.75

These purchases are to he charged to the following Accounts:

G 211-0.0L *G 21+0.0L, TitLe I-LL **G 21+0.0L, Teacher Corps

Total

630.00 995.00 575-75

2,200.75

*These purchases have been approved on our Elementary and Secondary Education Act Application. **These purchases have been approved on our Teacher Corps 19.

Application.

Purchase of Door Hardware Purchase of door hardware for the Maintenance Department for use at various schools from Scovil and Sides Hardware Company which submitted the low quotation in the amount of $1,636.80 to be charged to Account BL 5620.05-

20.

Purchase of Masonry Supplies Purchase of masonry suppLies (brick and shade bLock) for the Maintenance Department for use at various schooLs from the foLLowing companies which submitted the Low quotations:

Acme Brick Company Harter Concrete Products, Inc. Oklahoma Brick Corporation

86.00 217.05 83O.OO

1A33.O5

These purchases are to be charged to Account BL 5620.05-

MINUTES OF MEETING OF JUNE 7, 197 6 - CONT'D

Purchase of Custodial Supplies Purchase of custodial supplies (dust cloths) for warehouse stock from Mednik Wiping Materials Company which submitted the low quotation on specifications in the amount of $2,,170.00 to be charged to Account G 65O.OI. Purchase of Carpentry Supplies Purchase of carpentry supplies (main beams, cross tees, ceiling angle, etc.) for the Maintenance Department for use at all schools from the following companies which submitted the low quotations:

Standard Materials Corporation Midwest Interiors, Inc.

Total

3,840.00 2,389.85

6,229.85

These purchases are to be charged to Account BL 5620.05Purchase of Communications Equipment Purchase of communications equipment (mobile and handset radios) to be used by the Maintenance, Supply, and School Plant Services Departments from the following companies which submitted the low quotations:

General Electric Company c/o Communications Engineering Co. Motorola C. & E., Inc. Total

675.OO 2,595-00

3,270.00

These purchases are to be charged to the following Accounts: Central Food Service BL 6030.ll Total

2,162.50 1,107.50

3,270.00

Purchase of Instructional Supplies

Purchase of instructional supplies (games and miscellaneous items) for use with Teacher Corps, Speech Therapy classes, and Dunbar Center from the following companies which submitted the low quotations: Thompson Book & Supply Company Wolverine Sports Supply Childcraft Education Corporation Cran Barry, Inc. Rex Sales Company, Inc. Ideal School Supply Company Go-Mo Products -Easco Constructive Playthings Work Making Productions Dowlings, Inc. Learning Resources Center, Inc. Beckley-Cardy Company Flaghouse, Inc. Developmental Learning Materials

Total

554.18 194.35 62.02 538.90 128.27 7-25 77-83 12.10 83.49 10.00 70.51 129-95 296.87 321.05 258.80

2,745-57

These purchases are to be charged to the following Accounts: G 240.01 *G 240.01, Teacher Corps **G 240.01, Title I-11

566.48 322.25 1,856.84

*Ihese purchases have been approved on our Teacher Corps Application. **Ihese purchases have been approved on our Elementary and Secondary Education Act Application.

R. #156 Approval of Purchasing Items B-l thru B-32 cont'd

302 MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D

R. #156 Approval of Purchasing Items B-l thru B-32 cont'd.

25.

Purchase of Heating Supplies

Purchase of heating supplies (thermostats, switches, etc.) for warehouse stock from the following companies which submitted, the low quotations:

123-60 1,087.56 ______ 197.50

Victor G. Spielman Honeywell, Inc. Federal Corporation

Total

1,702.66

These purchases are to be charged, to Account BL 5620.05. 26.

Purchase of Paint Supplies Purchase of paint supplies (enamel, shellac, primer, cement, sealer, etc.) for

the Maintenance Department for use at various schools from the following companies which submitted the low quotations on specifications:

Standard Paint Company Cook Paint Company Glidden-Durkee P.P.G. Industries S.E.B. Paint Company Southwestern Paint Company Kelly-Moore Paint Company

Total

651.75 135.00 3,182.72 596.17 700.78 7,995-83 125.76

13,087.68

These purchases are to be charged to Account BL 5620.05-

27.

Purchase of Health Supplies

Purchase of health supplies (alcohol, gauze pads, tape, thermometers, etc.) for all schools from the following companies which submitted the low quotations:

Micro Bio-Medics Oklahoma Physician Supply American Hospital Supply Alert Services, Inc. Total

2,730.96 190.08 78.96 106.80

2,776.80

These purchases are to be charged to Account G 270.00. 28.

Purchase of Refrigeration and Air-conditioning Supplies

Purchase of refrigeration and air-conditioning supplies and equipment for World of Construction classes and Foster Estes Vocational Technical Center from the following companies which submitted the low quotations on specifications: â€˘â€™Bradford & Nettleship, Inc. F. E. Georgia Company Jones-Newby Supply Company Mideke Supply Company Federal Corporation M & V Supply Company, Inc.

Total

392.77 137.72 51.00 107.25 108.75 129.10

920.26

These purchases are to be charged to the following Accounts:

G 270.01 G 270.07 Total

29.

231.82 688.77

920.26

Purchase of Boiler Tubes Purchase of boiler tubes for use by the Maintenance Department from Ducommun Metals Company which submitted the low quotation in the amount of $2,997-00 to be charged to Account BL 5620.05-

30.

Purchase of Cafeteria Equipment

Purchase of cafeteria equipment (cabinets, carts, ice makers, cashier stools, water coolers, mixers and ranges) for the Central Food Service Department for use in various schools from the following companies which submitted the low quotations on specifications:

303

MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D

30.

Purchase of Cafeteria Equipment - cont'd.

L & P Food. Service Equipment Co. Peerless Hotel Supplies Scrivner, Inc. Mideke Supply Company Gernsbacher's Gardner Hotel Supply Johnson & Johnson Enterprises, Inc.

19,480.41 17,348.70 22,544.00 2,749.90 1,544.00 1,238.00 7,962.50

Total

72,867.51

R. #156 Approval of Purchasing Items B-l thru B-32 cont'd

These purchases are to be charged to the Central Food Service Account.

31.

Purchase of Instructional Supplies

Permission to purchase instructional supplies (scissors, art supplies, paper, felt tip markers, chalk, pencils, staplers, tape, duplicating materials, office supplies, etc.) for warehouse stock for use in all schools. These purchases are to be made from the following companies at prices from previously returned and approved quotations and are to be charged to Account G 240.00; Elgin School Supply Company LePage's, Inc. Asel Art Supply Graham Paper Company Oklahoma Paper Company Hygrade Button Company Ludwig Photo Enterprises Standard Stationery Supply Company Columbia Ribbon & Carbon Co. Patrick-Smith Wholesale, Inc. Thompson Book & Supply Co. Business Essentials, Inc. Bro-Dart, Inc. Buschart Brothers, Inc. Duplicating Products, Inc. Ray Maier Sporting Goods Company, Inc. L. A. Pacific Evans Sporting Goods Buck's Sporting Goods, Inc. Rex Sales Company Wakmann Watch Company, Inc. DAK Industries, Inc. Constructive Playthings Merribee Needlecraft Company

Total 32.

809.00 1,031.52 1,572.00 6,417.60 1,572.00 676.56 530.72 1,340.00 4,686.00 9,5^8.52 14,854.28 7,721.36 12,906.06 3,782.68 2,795.36 2,870.00 1,270.00 3,347.60 1,260.00 1,860.00 1,872.00 1,232.00 5,130.00 653.52

89,738.78

Purchase of Electrical Supplies Purchase of^electrical supplies (fluorescent light fixtures, exit lights, photo electric*controller, regulator, starters, etc.) for use by the Maintenance Department at Creston Hills, Willard, Monroe, Harding, Britton Schools and Foster Estes Vocational Technical Center from the following companies which submitted the low quotations: Electro Enterprises, Inc. Pyramid Supply, Inc. Emsco Electric Supply Company, Inc.

267.81 179.60 2,966.60

Total

3,414.01

These purchases are to be charged to Account BL 5620.05.

Mr. English inquired: I wondered about Item 5, "the purchase of magazines and periodical subscriptions. Are there any magazines or periodicals that are on a "no no" list or something? Do we reject any requests for subscriptions to some publications?

Dr. Smith - Yes, and we do have the process as well, as you recall, for any library materials where anyone objects to it, we do have a procedure set up also to review books, magazines or anything of that nature. Mr. English - Is there a list of specific publications?

Dr. Smith - I don't know if we have a "naughty" or "no no" list per se, Mr. English. Mr. English - I assumed we would have some sort of a policy.

Inquiry Mr. English

30^

MINUTES OF MEETING OF JUNE 7, 1976 - CONT'D

R. #156 Approval of Purchasing Items B-l thru B-32 Inquiry Mr. English cont' d

Central Food. Service Statement

Mr. Donwerth - They come out with a new one every month. Mr. English - We have some sort of a policy then?

Dr. Smith - I am not sure that I could, say what policy they follow, Mr. English. could, find, out for you.

j ! jj

Mr. English - I would, like to know the criteria on which hooks are accepted, or rejected., primarily rejected.; publications, magazines or periodicals.

I; ji ii

The Central Food Service Department Financial Statement, April 30, 1976, was submitted as information to the Board.

WRITTEN COMMUNICATIONS Mrs. Potts - I have a letter received with a list of people. The letter reads thusly: "Dear Mrs. Potts and School Board Members: In order to clarify our professional status, we respectfully submit that the undersigned members of the Central Office Curriculum Department do not wish to be represented by the Association of Classroom Teachers or the American Federation of Teachers in negotiations procedures. We further request that a member of this department be appointed to the negotiating team of the Board of Education." As I understand interpretation of state law, this is the right of any employee of a school system to request that they not be represented by any organization. I think we would want to consider their request for appointment of a member of the department on the negotiating team. Dr. Smith, have you had a chance to consider this?

Dr. Smith - No, I haven't.

Mrs. Potts - I think this matter could be given consideration this week, and then action taken regarding it next week. Dr. Start - Which team do they want to be on? Mrs. Potts - On the negotiating team of the Board of Education. instance, principals represented on that team now.

Dr. Start - They want to be on our team? and they want to come on our team?

We do have, for

They don't want to be represented by ACT

Mrs. Potts - Or AFT, neither one. They are requesting that they not be represented by either of these organizations and that they have a member of their group represented on the Board's negotiating team.

Mr. English - But under the procedures, they are covered. Those positions are covered by the^qegotiating unit for certified personnel; aren't they? Dr. Smith - But by state statutes the individuals may sign indicating that they do not desire to be represented by any group. Mr. Brown - The other part is not true though. I don't think they can then say, then we become a part of the administrative level. They are just saying we personally don't want to be represented.

Dr. Smith - We do not have representation from all groups of employees on the Board's team. We do have an elementary principal and a middle school principal, and the three Central Office people on the Board's team.

Mr. Donwerth - If a group of individuals sign a letter or request that they not be represented by either organization, then would their names be discounted from the total number that an organization would need in order to have a plus 50%? And if it isn't that way, then it really wouldn't be fair, because you would have a group of people that do not wish to be affiliated with either organization, and then the total number that it would take would change.

Dr. Smith - That is a legal question, but it would appear that logically they would not be counted for the determination. I think that is something on which you would want legal advice. Mr. Brown - I think that is a legal question; very much so. Mr. English - I think my interpretation of it would be a little different. It says all of the certified employees of the school system, and they have that opportunity to say no. Like you say, that is a legal question.

305

MINUTES OF MEETING OF JUNE 7, 19'76 - CONT'D

WRITTEN COMMUNICATIONS cont'd

Mr. Donwerth - If 10 percent of your certificated people would say they didn't want to be represented by either organization or any organization, and they came up even with the other, neither organization could ever have a majority. So then we do away with all organizations and just put the certificated people at the mercy of the state mandated raises and whatever the Board's team sees fit to dish out. There is no one to negotiate for them.

| |

Mr. English - I think the legislature was well aware of the options in that. Mrs. Williams - Then if a group of individuals does not care to join either of the two organizations, then they have no vote at all, because in voting to accept certain things, it is a recognized organization that takes a vote, and the other one doesn't seem to vote.

Mr. Donwerth - What I am saying is that this isn't the case of an individual or a number of people saying that we don't want to sign an AFT card or we don't want to sign an ACT card, we are not going to sign either one. This is an organization or group that is asking to be excluded from the list. That is the way I understand it, Mrs. Potts. They are asking to be excluded from the list of eligible people to sign cards. Mrs. Williams - Did they actually say that?

That isn't what they said.

Mrs. Potts - I would certainly interpret it that way.

Mrs. Williams - They said they didn't want to be represented by either, but they don't want to be excluded. Mrs. Potts - Are you talking about being excluded in the number of eligibles? Mrs. Williams - They are personnel. Mrs. Potts - You are right.

Mr. Brown - On the other hand, it is quite possible that if enough people decided not to be represented, and say 50$ did, then you could produce 25$ or 30$ of the cards, and one group could not even begin to represent. I think this is a legal question that you are just going to have to raise. Mrs. Potts - We will have some time in the next week to look into what needs to be considered regarding this.

Mrs. Potts continued: I also received a letter regarding a grievance proposal that apparently had skipped a level of the grievance procedure, and I understand that it has picked up that second level of the grievance procedure that would precede it being brought to the Board. So I will not proceed with consideration of it in lieu of that fact.

Mrs. Williams - We all have copies of this; it is a letter from the Security Department stating that they do have a communications committee within the department___ . Are we to understand that these gentlemen should take this up with their communications committee first? If they dont feel that they have this committee representation, then they can clear this before coming on up through the channels and then laterally to the Superintendent and the Board?

Dr. Start - Yes, I received a copy of that also, and we don't ever consider unsigned communication by anybody. If they want to bring the substance of that letter through channels, I think that is the way to go. Mrs. Williams - The communications committee through the Superintendent?

Dr. Start - Right.

Mr. English - How was the communications committee selected for this department? Dr. Smith - I believe the members selected their own representatives to the committee. Mrs. Williams - Do they do this every year?

Dr. Smith - I believe this is the first year that this communications committee has been in operation as an organized committee.

Mr. English - If the people in the department wanted to change the members of the committee, then could they do that?

306

MINUTES OF MEETING OF JUNE 7, 197 6 - CONT'D

WRITTEN COMMUNICATIONS cont'd Dr. Smith - I think they probably could recall a member and elect a new one. that is left to them on their representation.

I believe

Mr. English - If someone resigned, they could elect someone else.

•!

Mr■ Brown - It seems to me that while it is necessary to remind the men that it is their responsibility to go through channels now, it has been called to our attention and I think that it is worthwhile, Dr. Smith, that these concerns be raised in the proper places, because now we have seemingly concerns, and obviously you have a group of people that feel that they are not properly represented and that is the reason why they have taken this kind of radical way to bring something to our attention.

ji is f |

Dr■ Smith - Their supervisors have been provided with copies of this.

'i 3

Mr. English - So we will be getting a report back of some sort in response to some of the issues raised by the men?

1 ji

Dr. Smith - We can continue providing you with minutes of their meetings, as we did this past week.

> EE' I:

Mr. English - Okay. Mrs. Potts - I believe they have a meeting coming up this week.

opportunity then to perhaps straighten out some of these matters.

So it will provide an

Dr. Start - In this connection, are we going to receive any kind of year-end report on the amount of thievery that went on in our system, how much our losses were? Dr. Smith - We do maintain a record on that, and normally we do give a report at the conclusion of the fiscal year. Dr. Start - We will get that? Dr. Smith - Yes.

Mrs. Williams - I have heard from some of our own school personnel that they have much confidence in our own security force over and above some others, and I think that speaks well for the Security Department.

UNFINISHED BUSINESS R. #157 Approval of Revised. Policies for Purchasing and Payment of Vendors

Motion made by Mr. English and seconded by Mr. Brown at meeting of May 24, 1976 for consideration at meeting of Board June 7, 1976 - approval of the following revised policies:

| !

Purchasing

3. B.

•

Change permission to purchase goods or materials from quotations received by telephone, by word of mouth, or in writing from available vendors from a value of $500 or less to a value of $1,000 or less. Change requirement that written specifications and invitations for quotations received before the purchase of goods or materials from a cost of more than $500 be increased to more than $1,000.

Add Controller to Superintendent and Assistant Superintendent for Business Management who can approve exceptions when justified.

i !

1 g

Payment to Vendors 1.

Change the process and payment of vendor invoices from monthly to semimonthly.

| |

__ )

307

MINUTES OF MEETING OF JUNE 7, 1976 - CONTâ€™D

Motion made Dy Mr. Brown and seconded Dy Mrs. Williams at the meeting of the Board May 24, 1976 to he considered at meeting of June 7> 1976 - that the recommendations from the Family Life Education Committee he adopted: 1.

A small working committee he appointed to develop new guidelines for family life education.

Once the guidelines have Deen written, they should he returned to the Family Life Education Committee for review and submitted to this Board. If new guidelines are approved Dy the Board, a family life curriculum committee should he appointed Dy the Curriculum Director to develop a comprehensive family life education curriculum.

R- #158 Recommendations of Family Life Education Committee Adopted

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. In referring to a motion made by Mr. English and seconded Dy Mr. Brown at the meeting of May 17, 1976 regarding the appointing of an Equal Employment Advisory Committee to monitor implementation of the district's Affirmative Action Plan, Mr. English stated: Madam Chairman, being advised by the Superintendent that we are still in hopes of getting some sort of technical assistance from the Equal Employment Opportunity Commission office in Dallas, I would like to lay this on the table one more week.

R. #159 Motion Tabled Regarding the Appointing of an Equal Employment Advisory Committee

Mrs. Hill - Second.

On roll call that the motion be tabled, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. A motion was made by Mr. English and seconded by Mrs. Williams that Component #7 and Addendum #1 of the Eight Month Report of the Human Relations Policy Implementation Committee be approved. Mr. English further stated: I think the communication we got from the principals was very heartening. They seem to be very much in favor of the program, and I think we can look forward to great things with that kind of support and enthusiasm for this program.

R. #160 Approval of Two Recommendations of Human Relations Policy Implementation Committee Report

(A copy of the report, including the recommendations approved,is on file in the Clerk's office.)

Mrs. Williams - I wanted to bring up in consideration of our Human Relations Policy one of the fine letters that we received from the Wildewood Hills and Heights Neighborhood Association with approximately 360 families that commended the Human Relations Program?as presented; 360 families in the Horace Mann and Nichols Hills Elementary Schools areas. NEW BUSINESS

None. HEARINGS None.

Mrs. Potts announced that Board Members were invited to attend a Biracial Committee meeting currently in session in Room 319 following the meeting of the Board; also, that the Board and the Superintendent would be meeting in an executive session, Friday, June 11, 1976, 4:30 p.m., to set up the semiannual evaluation.

Announcements Mrs. Potts

Mrs. Potts also announced that included in next week's agenda would be the completed report of the Student Rights and Responsibilities Committee, and the final Human Relations Implementation Committee recommendations; that a hearing on the remainder of the Human Relations Implementation Committee recommendations would be held Tuesday and Wednesday, June 8 and 9, 1976, 3:30 to 5:30 p.m., in the Administration Building auditorium. Mrs. Williams inquired: Will the Board be meeting every week in July? (â– ;

Mrs. Potts - The first Monday in July is a legal holiday, the 5th following the 4th of July. I would assume that we would not meet on that date for that reason. Other than that, I would assume that we would meet the remaining Mondays of the month.

Inquiry Mrs. Williams

308

MINUTES OF MEETING OF. JUNE 7, 1976 - CONT D

Announcement v[r. English

Mr. English - June 20, 21 and. 22, 1976 is our annual Washington meeting of the Council of Big City Boards of Education. I think everybody should have by now received information on this meeting. We are going to have some very good speakers there, and also a tour of the Office of Education offices. I would encourage all of you to be there.

ADJOURNMENT R. #161 Adjournment

A motion to adjourn was made by Mr. Donwerth and seconded by Mr. Brown. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST:

Approved the 14th day of June, 1976-

309

MEETING OF JUNE 7, 1976 - CONT'D Personnel

o TERMINATIONS

Major Classes of Terminations: 1.

Voluntary Resignation

a. b. c. d. e.

Changing ooployment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

Mandatory Retirement

Notice of Dismissal

Discontinuance of Employment a. b. c. d. e. f.

Termination from leave of sbsence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

PROFESSIONAL EDUCATIONAL Terminations Baldwin, Nancy

Brannon, Lydia Carpenter, Mildred

Cayton, Delores

Cayton, Leonard DeSpain, Katherine

Gay, Nancye

Givens, Freida

Golston, Woodrow Graham, Mary

Hall, Phyllis

Hopper, Gary Hyatt, Dorothy

Willard Primary

5-28-76

Rogers Math

5-28-76

Capitol Hill Middle Social Studies

5-28-76

Shidler Kindergarten

5-28-76

Harding Principal

6-30-76

Coolidge Primary

5-28-76

Hoover Reading

5-28-76

Grant Commerce

5-28-76

Moon Science

5-28-76

Garden Oaks Intermediate

5-28-76

Fillmore Kindergarten

h-20-76

Capitol Hill Sr. Band/Choir

5-28-76

Grant Lang. Arts/Latin

5-28-76

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

310

MEETING OF JUNE J, 1976 - CONT'D Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL 5DUCATI0NAL i

Terminations Jones, Betty ICemf Sue

Lehmann, Delores Little, Joanne

Morlf/h. Larry

H11hrii1,.h. Xaf.hv

Millar. Jack Mills, Frances

Perry, Gladys Roberts, Wayne Roundtree, Carroll

Satepauhoodle, Cletus

Simpgon, Lezlee Strelch, Mary

Lee Primary

5-28-76

Northwest Vocational Ed.

6-0U-76

Moon Special Education

h-lh-76

Truman Intermediate

h-lh-76

Estes Voc-Tech Diesel Instructor

6-Oh-76

Wilson Kindergarten

5-28-76

Southeast Teacher/Coaoh

5-28-76

Capitol Hill Sr. Math/Ehglish

5-28-76

Wheeler Special Education

5-28-76

Northwest History

h-30-76

Davis Primary

5-28-76

Grants Management Asst Coord. Ind. Ed.

h-23-76

McKinley Kindergarten

5-28-76

Marshall Librarian

h-05-76

EFFECTIVE DATE

ASSIGNMENT

NAME

â€¢

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL f

Terminations

Hoover Math

Moon - Teacher Corp Team Facilitator

5-28-76

lb Williamson, Dorothy

Capitol Hill Sr. English

5-28-76

Adm. Building Speech Therapist

5-28-76

Taylor, Lydia Vore, Sherrilyn

Toung, Judy

5-28-76

Robinson, Keiko

Leaves of Absence Parental Leave

Hicks, Marcia

Edgemere Intermediate

5-28-76

Richmond, Karen

Douglass Math

5-28-76

Verity, Sheila

Quail Creek Primary

5-28-76

Williams, Kathryn

Valley Brook Primary

h-16-76

Employments

Annual

Kreimeyer, Dale

$8h00.

B.S. OCU

h-12-76

Edgemere Intermediate

311

mee ting

OF JUNE 7, 1976 - CONT'D | Persoonel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL . i

Leaves of Absence ; Professional Leave

Marshall English

$-28-76

Dougall, Martha

Cleveland Intermediate

5-28-76

Tlnkham, Claudine

Prairie Queen Primary

$-28-76

Faught. Sandra

Dewey Intermediate

$-28-76

Indian Education Consultant

h-l$-76

School Coram. Rel. Communi ty...Quidance

h-23-76

j ' Albert# Weyne

Ill Health

Deceased

Everman, Hotona

TECHNICAL Terminations

Notah, Diana .

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

3-19-76

ASSIGNMENT

TECHNICAL 1

Terminations

Renteria, Filimone

Graphics Mgr.-Printing Plant

6-16-76

Employment

Monthly

Dennis, Carolyn

$7h0.

Polk 1 L.C.I.A.

Temporary

Hourly

Colby. Halcomb

46.03

5T9g-.76

â–

1-L.C.I.A. - Learning Center Instructional Associate

Research & Eval. Research Associate

312

MEETING OF JUNE 7, 1976 ~ CONT'D

Personnel

WECOMMENDATIONS TO THE BOARD

Substitute Teachers - May 1976 Asal, Jan Marie Burgess, Robert Lae Freeman, Pattie Fuller, Billy Hay Glasgow, Michael McDaniel, Craig Mercer, Frederic Mullins, Ann Pritchard, Boger Heed, Paula Seymour, Mary Sisul, Thomas Warren, Carole

English, Psychology Physical Education Mathematics Speech, Journalism, Drama Elementary Industrial Arts English, Health, Physical Education Elementary Special Education, Learning Disabilities Hjysical Education, English Art, Language Arts Special Education Elementary

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL 1

Employments

Terminations

Blair, Cynthia Case, Bonnie

Conkwright, Norma

Ebert. Nita Elliott. Harrietts r--------------------------Farrow, Beverly

Franklin, Gail Fuqua, Gertrude James, Gale

Coolidge/Adams Elementary Clerk

11-30-76

Personnel Intermediate Sec.

* 6-10-76

Personnel Sr. Clerk

h-23-76

Quail Creek Elementary See^.

6-oh-76

Eisenhower Library Clerk

6-11-76

Lee Learning Center Aide

5-28-76

Dewey Media Aide

6-OU-76

Administration Bldg. Administrative Sec.

6-30-76

Lincoln SWRL Aide

5-28-76

Monthly

â–

Smith, Claudette

Ferguson, Linda

1373.52

5-03-76

Capitol Hill Sr. Reading Aide

Thompson, Rhodena

Jones. Patricia

UO7.O2

h-19-76

Technical Services Jr. Secretary

Deere, Judith

Moham, Mary

1110.06

h-19-76

Moon LRTA Aide

1 - Learning Resource Teacher Aide

313

MEETING OF JUNE 7, 1976 - CONT'D I ersonnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

CLERICAL

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

/ Employments /

Hourly

Temporary

Rodamaker, Ann

$2.20

5-10-76

Purchasing Typist

Monthly

Transfers Gauntt, Cindy

Garrett, John M.

Downs, Joyce

Hlse, Wilma

$380.63

5-10=7.6...

Central Innovative Jr. Clerk

380.63

5-17-76

Douglass Attendance Clerk

Leave of Absence

•

Parental

Learning Center Aide Green Pastures

5-28-76

FOOD SERVICE

•

Terminations

' Alexander. Lamora

King Helper ASSIGNMENT

NAME

h-27-76 EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations Eduards, Shirley

George, Kathleen Goodman, Lillie

...Hgn31ey. Ruth Needham, Emma Pittser, Doris

Stearman, Norma Taylor, Wilma

Wever. Wanda Woods, Dorothy

Dewey Helper

h-23-76

Id. MoCn? Helper

3-17-76

Star Spencer Key Person

Stand Watie Helper

2-23-76

Moon Helper

h-01-76

Orchard Park Helper

h-20-76

Eisenhower Helper

2-18-76

Jefferson Helper

h-19-76

Lincoln Helper

h-lh-76

Central Foods Student Helper

h-08-76

-09-76

Bnployments

Hourly

^Applications Processed Alfaro, Exie ^Awaiting Assignment

$2.20

h-19-76

Unassigned Helper

31^

MEETING OF JUNE 7, 1976 - CONT D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

DEGREE COLLEGE

SALARY

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE 1

Employments

Hourly

*Applications Processed Beard, D. Lorene

$2.20

h-19-76

Unassigned Helper

Carman, Marlene

2.20

h-19-76

Unassigned Helper

Corbin, Hareree

2.20

5-12-76

Unassigned —Helper

Dewberry. Geneva

2.20

h-29-76

Unassigned Helper

Farris, Diane

2.20

h-22-76

Unassigned Helper

Goldsby, Peggy

2.20

h-16-76

Unassigned Helper

Jantz, Diana

2.20

5-03-76

Unassigned Helper

McCarther, Olando

2.20

5-05-76

Unassigned Helper

McGee, Mary L.

2.20

h-22-76

Unassigned Helper

Polk, Betty

2.20

h-30-76

Unassigned Helper

Smith, Julie

2.20

11-26-76

Unassigned Helper

Wickman, Paula

2.20

h-16-76

Unassigned Helper

*Awaitlng Assignment

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Transfer

Employments

Monthly

Shockley, Geraldine

Baker, Lorene

$h65.OO

3-11-76

Central Food Service Traveling Elem. Mgr.

Hudson. Linda

1150.00

5-03-76

Supply Warehouseman

SUFPLY Terminations

— Rayford, Johnny Walker, Clarence

Supply Warehouseman

h-20-76

Supply Warehouseman

5-03-76

TRANSPORTATION Terminations

Breedlove, John

Curry. Steve Johnson, Fletcher

Lenear, Jacqueline Morris, Robert

hf hf

■

Employments

Monthly $ 98.96

5-06-76

Bus Driver

238.53

h-29-76

Bus Driver

h-16-76

Bus Driver

h-19-76

Gordon, James

Bus Driver

h-22-76

Lipscomb, Alice

Bus Driver

h-23-76

Bus Driver

1i -16-76

Bus Driver

5-03-76

Washington, Vernon

$203.

315

MEETING OF JUNE 7, 1976 - CONT'D

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

TRANSPORTATION

Schultz, Leo

Sharp, Harry

Schuffield, John Washington, Vernon

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

Terminations Osborn, Harvey

SALARY

NAME

hr hf

hr Ur

Ilf

Employments

Monthly

Thomas, Adraln

$198.

h-13-76

Bus Driver

195.

11-13-76

Bus Driver

5-06-76

Bus Driver

h-15-76

Bus Driver

h-30-76

Bus Driver

1,-12-76

Sexton, Leonard

Bus Driver

U-09-76

Martin, Richard

Bus Driver

5-03-76

98.96

Employment-Substitute

Hourly

Daniel, Holly

$2.50

Employments

Monthly

5-01-76

Bus Driver

$1161.83

5-01i-76

Classen Floorman

512.58

5-05-76

All Schools Lie. Floorman

SERVICE Terminations

Daniel, John

Dulan, Warner (loss, Matthew

Classen Floorman

h-27-76

Ghebrezghiher, Tseggai

All Schools Relief Floorman

h-23-76

Hunter, Lois

All Schools Relief Custodian

5-05-76

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE 1

Terminations Peoples, Archie

Posey, C.M.

Employments Id 10

All Schools Relief Floorman

. Hawthorne Custodian

11-21-76

Belcher, Wavne

â€¢

Monthly $h71.98

5-0h-76

All Schools Relief Floorman

6-18-76

Classen Lio. Floorman

h-27-76

Southeast Floorman

h-23-76

Sims, Donald

1161.83

5-05-76

Southeast Floorman

Webster Floorman

h-23-76

Gutierrez, Manuel

h61.83

h-30-76

Webster Floorman

Reynolds, Michael

Brown. Dewavne

h55.

h-13-76

Willard Floorman

Ridgeview, Alvin

Henry, Marvin

h62.

h-lh-76

Putnam Heights Floorman

Felix, Frank

Mayfield, Delmar

h62.

h-20-76

Service Center Floorman

DeBose, Veodem

Moseley, Johnnie

502.113

h-23-76

Northwest Flonnnnn

Lewis, Patricia

Belette, Tsige

h72.

h-16-76'

All Schools Relief Floorman

Underwood, John

Jackson, Lewis

I161.83

h-30-76

All Schools Relief Floorman

Ramsey, Webster

Ray, Charlie Thiessen, Leonard

Transfers

316

MEETING OF JUNE 7, 197 6 - CONT'D

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE /

Transfers

Bnployments

Monthly

Daniel, John

Marble, Melvin

$Ll62e

h-21-76

All Schools Relief Floorman

Avery, Booker T.

Odeseye, Mabayoje

h55.

lt-13-76

Fillmore Floorman

McBroom, Leroy

Peoples, Levorn

1*62-

11-21-76

Star Spencer Floorman

$2.20

5-Oh-76

Star

2.20

5-011-76

Edwards

2.20

li-15-76

Stonegate

Hourly

Terminations-Substltute s Bell, Harvey

Jones, William Mitchell, Bobbie Morrison, Ronnie

Parsons, Mark

Stafford, Randy

Id le

la la

lb lb

Belle Isle

2-27-76

Star

h-16-76

All Schools

3-16-76

Edwards

li-3O-76

Pierce

11-30-76

Stonegate

h-26-76

Kennedy. Randall

Parker, Kevan

Etaployments-Substitutes

Stafford, Randy

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

MAINTENANCE Terminations

Bohrofen, William

Boyett, Henry

Fitzgerald, Sam Thorp, Jim

Walker, Ralph

Maintenance Pumps & Insulation

5-07-76

Maintenance Plaster

h-15-76

Maintenance Elec. Motor Repair

11-26-76

Maintenance Plumber

h-30-76

Maintenance Concrete

5-10-76

Employments

Annual

WLnslett. William

$9262.89

5-11-76

Maintenance Elec. Motor Repair

h-15-76

Campus Police Patrolman

SECURITY Termination. Qulsenberry, Charlotte

Monthly

Burch. Neco

$lt70.

317

MINUTES OF MEETING OF JUNE 11, 197 6 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD CONFERENCE ROOM, ADMINISTRATION BUILDING, FRIDAY, JUNE 11, 1976, AT 4:30 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Dr. Thomas J. Smith, Superintendent, was also present.

The meeting was called to order by Mrs. Potts.

Roll call by Mr. Brown, acting as temporary Clerk, established that six of the seven members were present. Mrs. Williams arrived at 4:44 p.m.

Roll Call

At 4:35 p.m., Mr. Donwerth moved and Mrs. Hill seconded that the Board go into Executive Session to discuss personnel - evaluation of Superintendent. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye.

R. #162 Board to Convene in Executive Session

The Board then convened in Executive Session.

Mr. Brown departed the meeting before adjournment.

The Board, having completed its Executive Session, returned to regular meeting status at 7=20 p.m.

At 7:22 p.m., motion to adjourn was made by Mr. Donwerth and seconded by Mrs. Hill. All members voted aye. THE PRESIDENT ADJOURNED THE MEETING.

President ATTEST:

Approved the 21st day of June, 1976.

R. #163 Adj ournment

318

MINUTES OF MEETING OF JUNE 14, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA. COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, JUNE 14, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Mrs. Potts called the meeting to order and gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present. arrived at 7*25 p-m.

Mr. Brown

Roll Call

HEARINGS

None.

Mrs. Potts - On last Friday afternoon, from 4:30 to 7:30, the Board held the semiannual evaluation of the Superintendent. Probably everyone here is aware that this is a part of our following through on the recommendations of the management study, that the Board get involved in evaluation of its employees, and that this process of evaluation then develop all the way through the school system. We drew up a document for this purpose and will be involved in evaluation of our other employees this next month. I would Like to Just make a few comments regarding the evaluation, giving, perhaps, those of you who are here, an idea of what is involved in the evaluation process. We have several categories that we can consider, and among them are personal qualities, relationship with the Board, staff and personnel relationships, community relationships, leadership of the Superintendent, business and finance, and then finally the working relationship with the Board. With reference to a summary of the evaluation, I think that we generally felt that the Superintendent's performance was commendable in almost all areas. And of course part of what the evaluation of the Superintendent falls upon is the progress of the school district as a whole. So there are areas after one year where enough progress has not been made, we feel as a Board, but where we have to take into consideration also that within one year you don't make a lot of the changes that you would like to make. But progress is often slower than we would hope it would be. There are many areas where we have seen evidence of progress and were very proud of that fact. To mention Just a few of these, we do feel as a Board._th.at we are getting much better information to help us make decisions, than we had previously. We feel that a staff evaluation is blower than we would like for it to be. We feel that the recruiting of minorities and females within the school system as well as raising them in positions is slower than we would like for it to be, taking into consideration the fact that there have not been as many openings that would help facilitate this. We have felt that there is definite improved public communication and improved understanding of the legislature of the needs of our school district, and I hope later Dr. Bowlan can speak to where he feels we are in terms of the legislature. The picture looks much more favorable than it did last year. We have seen definite leadership on the part of the Superintendent in the area of human relations, and we are pleased about that. We feel that in the area of business and finance that Dr. Smith has very special expertise. In terms of the budget, how we are able as a Board to see a detailed budget to the point where we can do a good Job of setting priorities, this of course remains to begin happening in the next few weeks. We are waiting for long-range goals and I understand that these are in readying. Finally, we felt that it was important in this whole evaluation process that it be two-way. So when we talk about the working relationship of the Board with the Superintendent, we have asked him to help us take a look at the areas where we can do a better Job of working with him through our efforts. It was certainly called to our attention that there is some confusion regarding the role of the Board and that of the Superintendent, and I think that we will be able to work this area out probably in that the Board is drawing up a written statement regarding the functions of the Board, and it should be completed by next week and available for input from the public. Following this drawing together of what are the functions of the Board, then we will be working as a Board on how we carry out these functions and how we can do a better Job at it. We are very interested in input from the community also on this.

Comments Mrs. Potts Regarding Semiannual Evaluation of Superintendent

319

MINUTES OF MEETING OF JUNE 14, 1976 - CONT'D

MINUTES OF PREVIOUS MEETING

R. #162 Minutes Approved.

It was moved, hy Mrs. Hill and. seconded, hy Mr. Donwerth to approve the Minutes of June 7, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. LEGAL, REPORT

Attorney's Report

Mr. Johnson reported as follows: (1) AFT Teachers Salary Increment Case - In the AFT Teachers Salary Increment case, if you will recall, they filed an amended petition on May 4, 1976, and were suing the district for a little over $182,000.00 and attorney's fees. We filed a demur on May 27, 1976 and last Friday (June 11, 1976) the demur was sustained by the Court and the case was dismissed.

â– ;

(2) Truitt Case - In the Truitt case, the Truitts have filed a motion for us to j produce or to furnish them with copies of any reports of investigation that the district^ has made to ascertain the reason why the incident occurred. We are resisting that j motion. It was set for hearing last Friday, and it has been reset for July 8, 1976, i when demurs and motions are' to be argued. | (3) ACT Negotiations Recognition Case - In the ACT Negotiations Recognition case, the one that is on appeal, our brief has been drafted and it is about ready to file. It is not due until July 12, 1976, but we are going to file it as soon as possible to accelerate a decision in the case.

Dr. Start inquired:

The attorneys representing the Truitts are asking us for what?

Mr. Johnson - They are wanting copies of reports of any investigation that we had made to determine why the inaident occurred, and particularly the one made by David Nunn for the Board when he made an investigation after it happened.

Dr. Start - Unless I am mistaken, as I read the charges and the reason for the suit, I it appears to me that they have all of these answers by the very nature of the charges that are being made. They obviously wouldn't make these charges without having information or evidence to back up these charges, would they? Mr. Johnson - It doesn't happen that way, Dr. Start.

Dr. Start - In other words, you can just make charges out of a clear blue sky, and then turn around and ask the person that you are charging to produce the evidence to support these charges? Mr. Johnson - That is the way it is. They can go ahead and file it and then later on try to find the evidence to sustain the charges that they have made against us. However, I don't think in this case that the motion to produce these reports is good, and we are going, to resist it. Normally, they can make us produce any records we have to help them prove their case against us.

Mr. English - Frankly, the report I saw from David Nunn, I don't think they really want to produce that in court. I don't think that is going to help their case. Mrâ– Johnson - I don't think it will either, but I don't want to have to be letting them have any of our evidence, if we can help it.

loments Irs. Potts Regarding Ir. Johnson's tesignation

Mrs. Potts - Just prior to our coming into this meeting, the Board received copies of resignation of Mr. Johnson. I would acknowledge that with real deep feelings, having worked with him for three years as Attorney for the school system. I have never met a finer gentleman. I told him, and I truthfully have had many people comment to me that he is probably the best Attorney in education matters in the state. He had expressed to me and other members of the Board his concerns regarding the increasing demands of the litigation on the school system and the facts of his having other demands on himself legally serving in other capacities. It is something I accept with some reluctance, and I just wanted to comment on -that.

Dr. Start - Is there any action that the Board needs to take on Mr. Johnson's request? Would it be appropriate for us to accept his request with regrets by taking action? Mr. Donwerth - Mr. Johnson did agree to remain and serve in an advisory capacity, and for that reason he will still be with us. We can at least depend on him for advice and to advise the replacement.

Mrs. Potts - I think he is willing to provide us some help in the procedure we should follow in trying to find someone to start filling his shoes. That is going to be a mighty big task.

I |

320

MINUTES OF MEETING OF JUNE 1^, 1976 - CONT'D SUPERINTENDENT'S REPORT

Dr. Smith - I would, like to first respond, in connection with the evaluation process or procedure. As I view it, it has as its main purpose or its goal, improvement; the improvement in our working relationships, the Board and the Superintendent carrying on down to the employees, the others in the system, leading or culminating in the improvement of the educational offerings and services to our people. I think that is the whole purpose and the whole goal or motive hehind the evaluation process. I want to commend the Board for the manner in which it was conducted. Certainly for this system, this year's process and procedure is a first, and I want to commend the members of the Board on that. Report - Student Rights and Responsibilities Handbook Monitoring Committee

Dr. Smith - During the past six months we have had a committee on Student Rights and Responsibilities Handbook that has been monitoring the handbook. This committee is comprised of some 30 members, representing teachers, students, counselors, community organizations, principals organizations and others. It has devoted a great deal of time, a great many hours to a study of the handbook, and to a study or evaluation of the manner in which the processes operated. This evening representatives of the committee are present to submit a report on this committee's efforts during the past six months or so. To present an overview and to introduce the presenters that he will be using, I would like to ask Mr. John Sadberry, Director of High Schools, who has served most ably as chairperson of this committee, to come forward and his fellow presenters to take their places at the table. Mr. Sadberry gave an overview of the report by stating: The Rights and Responsibilities Handbook Monitoring Committee was appointed by the Board of Education in its official action of October 27, 1975- The committee began its work with an organizational and structuring meeting on December 16, 1975* Reflecting on the importance attached to this committee by the Board of Education and lending our interpretation to the Board's intent, the committee defined its duties as follows:

To check, evaluate, and update the Rights and Responsibilities Handbook, an instrument for uniformity of operation and a regulatory and informational guide for student behavior.

To reach some consensus of needs for clarification, change, and/or deletions based on evidence and Judgment arrived at by analysis of past experiences, and research findings.

3ÂŤ

To make recommendations to the Board of Education in the vein of these proposed clarifications, changes, and/or deletions.

The study of the handbook has been done through thirteen (13) discussion and work assignments including twenty-six (26) agenda items. Sixteen scheduled meetings of the committee have been held and an undetermined number of small committee meetings have taken place for more concentrated and detailed consideration of pertinent areas of the handbook. Three evening meetings were held for the convenience of parents and other citizens wishing to give input to the committee. A calendar of all meetings giving dates, time and meeting places was made public through news releases made available to "the School-Community Relations Department for appropriate circulation. Additionally, an interim edition of the handbook was sent to all middle and high school principals and selected Central Office personnel, soliciting their reactions and input. Many responses were received with positive implications for the committee.

Following his presentation, Mr. Sadberry then introduced the following presenters who covered assigned sections of the handbook, calling attention to changes, and/or deletions and giving the committee's rationale for the changes: Mr. Vernon Moore, Principal, Jackson Middle School - Cover of handbook through Section VI; Mr. Walter Mason, Jr., Assistant Principal, Moon Middle School - Sections VII through XIV; and Mrs. Pat Katilus, Special Education Teacher, Douglass High School - Sections XV through XXI. The presenters and members of the Board engaged in dialogue regarding various aspects of the changes, additions, etc., and rationale for the changes.

As summary comments following the presentation and dialogue, members of the Board stated: Mrs. Potts - We really appreciate your patience and the patience of all of the audience here with all of our questions. I think that it might be helpful if out of this dialogue, if anyone has any comments regarding their concerns or their opinions on this, to share them with Board Members in the next week. I would hope that this proposed policy could be published and made available for whoever might be interested in taking a look at it prior to our taking a vote on it next week.

Mr. English - I wonder if maybe we couldn't ask the Human Relations Committee to take a look at this and sort of react also. If I understand it, the principals have a copy

Remarks Dr. Smith

321

MINUTES OF MEETING OF JUNE 14, 1976 - CONT'D

Report - Student Rights and Responsibilities Handbook Monitoring Committee - cont'd Mr. Engli sh c ont1d

of it to go over. over?

What about the teacher groups; have they had a copy of it to go

Mrâ– Sadberry - Only through their representatives on the committee. Mr. English - I wonder if maybe we could give copies to the ACT and AFT and see if they would like to respond in any way with comments on the proposed changes, and do likewise with the Human Relations Committee; ask them to respond with comments too. Mrs. Potts - I would also like to ask for a report of what the incentive grade credit effect is. We were to have a pilot on that this last semester, and there was no reference to that in this policy. I understand that maybe the complete results of this will not be available until the end of the month, but would it not be possible for us to get at least an interim report back as to the assessment of this?

Mr. Sadberry - Mrs. Potts, I got an interim report from the Technical Services Department this afternoon, so I haven't had time to study it or present it to the committee.

Mr. Brown - Did you have any preview as to what that was prior to writing the section on Attendance? Is this the first time you had an opportunity to see it? Mr. Sadberry - I got a verbal reaction from one of the principals of the school and a verbal reaction from the Technical Services Department prior to the written report.

Drâ– Start - The problems that we are having here and the problems that the committee has faced, and the problems that the committees in the past have struggled with, is trying to legislate behavior. As soon as one tries to legislate and devise rules and regulations about human behavior you run into all kinds of difficulties. And this is why I would like to say that I think as much as we can avoid legislation on specific behavior, the better off we will be. This is why I like the human relations standpoint. If we have mutual respect for each other, are concerned about one another, then many of these specific items certainly would be no real problem in dealing with it. If everybody is concerned that the student who misbehaves gets a fair shake, then we don't have to have all of these rules and regulations and procedures in writing. I have a feeling that the Rights and Responsibilities Handbook that we utilized this past year, generally met our requirements. We are not going to solve the problem of some kid tearing out of the parking lot, if that is what he wants to do. You can write rules and rules and rules, and it will still happen. I get the feeling from the committee report, that they really generally were pretty well satisfied with the Rights and Responsibilities Handbook written last year, with the exception of the appeal mechanism.

Mr. Sadberry - Dr. Start, we didn't feel that we were making as many changes as apparently we made. We did feel that we had a good book from last year and the year before, but we had sources of input that made some suggestions that we reacted to, and we came up with the recommendations that were made.

(A complete transcript of the report and dialogue is on file in the Clerk's office.) At this point in the meeting, 10:10 p.m., Mrs. Potts called for a five-minute recess.

Mrs. Potts reconvened the meeting. Information to the Board

Results of Validation of Authorization Cards - Noncertificated Personnel

Dr. Smith - Last Monday evening, June 7> one of the organizations vying to represent the noncertificated personnel of our district for negotiations submitted authorization cards with the request that they be validated for them to be recognized. Following the procedure which was adopted by the Board for the validation process, the staff completed this process this morning. In the count and verification process, the list of names which was prepared and submitted to the organizations for the eligible employees was amended slightly with some additions of those names which were omitted, and deleting some of the names that were on there but should have been omitted, with a net result that the total number of eligible noncertificated employees on the edited list is 2,279 individuals. Laborers International Union of North America (LIU) submitted 1,04-7 eligible and verified authorization cards. Based on the edited verified list, 1,14-0 authorizations would be required for an organization to be considered as representing the majority of the noncertificated personnel in the district. Again, there were 2,279 eligible; requiring 1,14-0 to represent the majority. There were 1,04-7 verified validated authorization cards submitted by LIU.

322

MINUTES OF MEETING~OF~JUNE

1976- CONT'D

Discussion - Student Rights and Responsibilities Committee Report

Mr. English - Mrs. Hill has raised the question of what to do about this report by the committee. Maybe we should set up some kind of time frame for the Human Relations Committee to look at it, and the teacher organizations and that sort to respond to the recommendations of the committee; maybe June 29?

Mrs. Potts - The 29th is when we were talking about meeting at the conclusion of the month. Mr. English - If they could have them in by, say, noon the 28th, then their response could be duplicated and sent out to Board Members maybe on the afternoon of the 28th, and we could have a chance to look at it before we come on the 29th.

Mrs. Potts - I think that is reasonable.

Does anybody have any other suggestions?

Dr. Smith - Are we suggesting that the ACT and the Human Relations Committee submit their recommendations on the proposed report, and then we send that to you? Or were you suggesting that they make that recommendation to the committee that is studying it and then let the committee report back? Mr. English - What I am saying is that now that the report has been made to the Board, that the Board then send the recommendations of the committee to the ACT and to the AFT and to the Human Relations Committee asking them for their response and recommendations, and the deadline for those would be noon, June 28. And they would return them to your office to be sent to us.

Dr. Smith - Are you proposing then that the committee that studied this, once they have submitted their report, be dismissed with expressions of appreciation, etc., or are they to be involved in reacting to the comments made this evening and comments submitted by others? Mr. English - My personal feeling is that it is just like the Human Relations Committee; it continues to function until we take some final action on their proposal.

Drâ– Smith - I guess really what I was asking is do you want the committee to do anything further now? Mr. Brown - The differences I have with the report of the committee are not with the individuals on the committee so much as it is with differences of philosophy in terms of what I think ought to be. I think that this gives the committee an opportunity to go back, if it wants to come back with the very same recommendation that it came through after all of this other input and anyone else's input comes, they can come back and say, Mr. Brown, we appreciate your philosophy, it doesn't have to say that but I hope it does, but we still want to stay with our recommendation. In other words, I felt like last year we went through this procedure and it was about like it is here, and we amended and adopted right here and things happened that shouldn't have happened. So I think it ought to go back to the committee, input come to the committee and then they come back with any amendments, deletions or "we want to stick to our guns" type of things. Mrs. Potts -.This, is really giving them the same opportunity that we have given the Human Relations Committee, to respond for clarification or support of their recommended changes.

Dr. Start - What kind of publication deadline do we have for a revision of the Student Rights and Responsibilities Handbook? We would like to have this completed prior to the fall term. Dr. Smith - If there are to be amendments or modifications in the plan, certainly until there is something new adopted, the other one remains in effect. But if we are going to make changes in the 1976-77 year, we should have it in time for the beginning of school. I don't recall how much time was required last year in producing this. Does anyone involved in the printing of it recall? Mr.

Sadberry responded that the previous handbook was approved August

11, 1975-

Dr.

Smith - Certainly I would not advise that we wait until August 11

for consideration

Mr.

Brown - June 29; is that an appropriate amount of time?

Drâ– Start - It seems to me that as important as this document is, that, is pushing things a little bit. Could we set a goal for the Board to take final action on any changes by the middle of July? That would seem to be reasonable, wouldn't it? Mrs. Potts - How about asking Mr. Sadberry? committee to get together and respond?

How much time would you need for the

Mr. Sadberry responded from the audience indicating that a two-week period would be preferable after the responses.

323

MINUTES OF MEETING OF JUNE 14, 1976 - CONT'D Discussion - Student Rights and Responsibilities Committee Report - cont'd

Dr. Start - The first Board meeting will be on the 12th of July; right? at the 12th of July as a date which we will take final action?

Could we look

Dr. Smith - After the groups have responded and the committees have reacted, you have that for consideration.

Dr. Start - That gives them a little more time; the 29th, you are talking about two weeks. Mr. English - But for the committees to respond; they could respond by the 28th or 29th, the ACT, AFT and Human Relations Committee could get their responses in by that time, then the Student Rights and Responsibilities Committee could look at those responses and have a response to us within the two weeks that you are talking about.

Drâ– Start - Then we would establish the 12th of July as the time that we will "fish or cut bait;" all right? Mrs. Potts - Is that agreeable with all Board Members?

All right.

GENERAL BUSINESS

R. #163 Approval of Permission to Employ Company to Provide Telecommunication Consultative Services

A motion was made by Mr. Brown and seconded by Dr. Start that permission be granted to employ Arthur Young & Company to provide telecommunication consultative services relating to:

(a)

Feasibility of installing private interconnect telephone equipment in nine (9) high schools, Administration Building, and Service Center.

(b)

Recommendation concerning the type of equipment that could most feasibly be used at Douglass, Northeast, and Star-Spencer High Schools.

(c)

Evaluation and recommendations concerning the Service Center telephone configuration.

The total expense for the study, not to exceed $3;000.00 plus report preparation costs is to be charged to Account G 640.04.

It was moved by Mrs. Williams and seconded by Mr. Brown to approve Purchasing Items 1 through 8 as follows:

Purchase of Lockers Purchase of lockers for Northeast High School (athletic) and Star-Spencer High School (student) from the following companies which submitted the low quotations: Oklahoma Chalkboard Company List Industries, Inc. Total

11,918.00 3,702.08

15,620.08

These purchases are to be charged to Account BL 5620.05. 2.

Purchase of Plumbing Supplies Purchase of plumbing supplies for the Maintenance Department for use at all schools from Norman Plumbing Supply Company which submitted the low quotation in the amount of $1,224.00 to be charged to Account BL 5620.05-

3â€˘

Purchase of Repair Parts

Purchase of repair parts (headphone cords) for warehouse stock for use at all schools from Radio Supply, Inc., which submitted the low quotation in the amount of $1,470.00 to be charged to Account G 740.03-

324

MINUTES OF MEETING OF JUNE 14, 1976 - CONT'D -.’r’T'

PURCHASING cont'd

Purchase of School Bus Bodies and Chassis Purchase of school hus bodies and chassis (six 66-passenger school buses; four 48-passenger buses; and two 20-passenger "Coachettes") for use by the Transportation Department from the following companies which submitted the low quotations. Prices shown reflect allowances for trade-in buses:

Craig Ayers Chevrolet, Inc. Standard Equipment Sales Company Keas Superior Bus Sales, Inc.

Total

62,396.56 38,337-00 41,100.00

141,833-56

These purchases are to be charged to Account G 1230.05•

Purchase of Teaching Aids Purchase of teaching aids (film, recording tape, phonetic analysis, etc.) for use by the Media Services, Taylor Reading Center, and Broadcasting Center from the following companies listed (quotations and materials available only from the designated distributors and/or publishers): BFA Educational Media Films, Inc. Addison-Wesley Publishing Co. 3M Company

Total

999-98 1,051.00 1,776.00 2,259.50

6,086.48

These purchases are to be charged to the following Accounts:

*Title IV-B, 230.01 *Title 1-11, 240.01 G 240.01 Total

2,050.98 1,776.00 2,259-50

6,086.48

*These purchases have been approved on our Elementary and Secondary Education Act Application.

Approval of Companies to Provide Maintenance Service on Office Machines

Approval of the following companies to provide maintenance service on office machines (annual maintenance agreement or "per call" service) and machines for copying services as listed through June 30? 1977: Offi c e Products, Inc. Downtown Office Machines

Olivetti Corporation of America Northwest Typewriter Company Capitol Hill Typewriter Company Duplicating Products, Inc. Monroe, The Calculator Company Oklahoma Typewriter Company

Electronic Dictation Systems Mid-State Office Equipment, Inc. Donnell Typewriter Company

Centronics Business Machines Singer Business Machines R. K. Black, Inc. The NCR Corporation International Business Machines Dictaphone Corporation Wesbanco Xerox Corporation Pitney Bowes Company Burtco, Inc.

Typewriters Typewriters, Adding Machines, Cash Registers and Check Protector Typewriters and Calculators Typewriters Calculators and Duplicating Machines Duplicating and Mimeograph Machines Calculators • Typewriters, Adding Machines and Calculators Dictating Machines, Transcribing Machines and Dictaphone and Transcribing Combination Typewriters Typewriters, Adding Machines and Calculators Calculators Calculators Copying Machines Calculators and Posting Machines Dictating and Transcribing Machines Dictating and Transcribing Machines Mimeograph Machines Copying Services Postage Meter Mailing Machines Dictating Machines (Alternate)

R. #164 Approval of Purchasing Items 1 thru 8 - cont'

325

MINUTES OF MEETING OF JUNE 1U, 1976 - CONT'D

PURCHASING cont'd

R. #16^ Approval of Purchasing Items 1 thru 8 cont 'cL

7â€˘

Approval of Agreement

Approval of an agreement for checking, recharging and replacing fire extinguishers for all buildings and buses with Action Fire Equipment, Inc., which submitted the low quotation.

Purchase of Vehicles

Purchase of vehicles (two # ton pickups, two 1 ton flatbed trucks, and one # ton van) for use by the Maintenance Department from the following companies which submitted the low quotations: Sooner Ford Truck Sales, Inc. Boyd Chevrolet, Inc.

Total

(

20,011-5. U2

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. UNFINISHED BUSINESS Mr. Brown - I would like to offer a substitute motion for the motion which is before the Board. I move that the Superintendent be instructed to employ an Affirmative Action Officer appointed at the director level. Such employee would have responsibility to oversee all matters relating to affirmative action. Such officer should have expertise in the area of affirmative action. It is preferable that such person be hired from outside the system with no prior relationship to the Oklahoma City system. The Affirmative Action Officer should have a reporting relationship to the Superintendent with regular reports to the Board concerning affirmative action matters and any special reports deemed necessary by the Board.

Mr. Donwerth - Second. Mrsâ– Potts - Mr. Donwerth seconds the substitute motion.

Mr. Brown rather than established perhaps you

h | h || i!

12,599-00

These purchases are to be charged to Account BL 6030.11.

#165 Substitute Motion Regarding Employnent of Affirmative Action Officer and Appointment of Squad Employment Advisory Committee

What I am referring to is a recommendation by the Superintendent, that the committee, that an Affirmative Action Officer and office be at the director level. Dr. Smith, rather than me talking about that, would want to relate how you got to that point and what your rationale is.

Dr. Smith - As you know, since the adoption of our Affirmative Action Plan, I have been in contact with several persons of EEOC, with the Office of Civil Rights and others, trying to obtain information in this area. I indicated earlier this evening to members of^the Board that I visited with two people out of Dallas and one out of the local office again this morning in connection with this. I had indicated to members of the Board earlier that I was a little disappointed that I received information last week that it appeared they could not give us any immediate assistance in this area. But I received the word today that it appears that in the early part of July they can start giving us assistance in this area. And in each case when I would talk with the individuals, I would ask an opinion on the supervisor or individual in charge of a program of this nature versus a committee. And based on their opinions of what they had seen in practice, those programs which seemed to get the job done, to be more successful, were those that someone was saddled with that responsibility directly to assume the responsibility of coordinating activities between the EEOC office and the school system, between those who may want to lodge complaints, etc., in the school system, with someone assuming that responsibility, and with the position being on a director level, with the responsibilities according to that. That basically was the background on the information that I submitted to Board Members last Friday. Mr. English - Madam Chairman, I have an amendment to the substitute motion. Actually it fits right in if you will pick up with the second paragraph of what is termed substitute motion which I had prepared. It would pick up on the end of Mr. Brown's motion and would say that: The Beard requests the Superintendent to present for the Board's approval at its June 21 meeting a proposed job description, applicant qualifications and salary for the Affirmative Action Officer. The Board also hereby authorizes the President of the Board to appoint an Equal Employment Advisory Committee to monitor implementation of the district's Affirmative Action Policy.

i i i |

MINUTES OF MEETING OF JUNE 14.1976 -CONT'D.. ........

R. #165 Substitute Motion The committee shall he comprised of one citizen from each of the School System's Regarding Employseven districts, selected by Board Members. ment of Affirmative The committee shall also include one elementary principal, one secondary principal, Action Officer and Appointment one member of the Association of Classroom Teachers, one member of the American Federation of Teachers, one member of the Oklahoma City Association of Educational of Equal Employment Advisory Secretaries, one member of the Oklahoma City Support Personnel Association, one member of Local #1357 Laborers International Union of North America, one member of Committee - cont'd the Educators Affirmative Action Coalition, and the Affirmative Action Officer.

Mr. English cont'd

Each of the previously named organizations is requested to nominate two persons for each committee member they are to have. Such nominations should be made within the concept of equal representation by race and sex, and with preference to persons having expertise and/or interest in affirmative action. The President of the Board shall be authorized to make appointments for any Board Members or organizations which have not presented nominations or appointments by 7 P-m., June 28, 1976The ACT representative is hereby designated as the initial convener of the committee, which is requested to conduct its first meeting no later than July 12, 1976. The committee is requested to make a progress report to the Board by August 2. Initial recommendations on the Affirmative Action Policy should be submitted to the Board no later than October 4. The committee shall submit reports to the Board at least once every three months,- reporting on its evaluation of implementation of the Affirmative Action Policy and recommendations for improvements.

The committee is encouraged to solicit advice from other knowledgeable agencies and persons, such as the State Human Rights Commission, the University of Oklahoma, the local office of EEOC, etc.

Mrs. Potts - Do I hear a second to the amendment of the substitute motion? Mrs. Williams - Second. Mrs. Potts - Motion for amendment made by Mr. English and seconded by Mrs. Williams. Any discussion on this amendment?

Mr. English - In light of what Dr. Smith has said here about a director versus a committee, I think actually there are two different roles to be played and fulfilled here. As Dr. Smith has indicated, there is the need for someone to be saddled with the responsibility to coordinate the activities between the EEOC office and the school system and those who are interested in lodging complaints . That is an administrative responsibility. It is a function that I don't think really was ever intended for the committee which Dr. Smith recommended to monitor. You will recall that our EEOC plan calls for a monitoring committee, but I don't think they were ever intended to accept these complaints. â€™â€™ I think they were actually to monitor implementation of Board policy. That is what this committee is to do, and I think as we had discussed when we first talked about this policy, the need for a full-time person to be the EEOC Affirmative Action Officer is there. It is an administrative thing. It is something that someone needs to be doing from day to day, going around from each department talking with people, trying to help them find people to fill these jobs. But you don't ask that full-time Affirmative Action Officer to monitor then his own work. Instead, you have a committee which does the monitoring. And then the committee says, okay, from what we have seen of implementation of this policy, we are going to recommend that the policy would be better if you would change it this way or that way. And then we would do this, as it says, every three months they would report to us on their recommendations . And of course the committee is comprised of people within the community and within the school system, representatives of the various organizations which are still in place this summer. But by doing this now, we get the committee going. We don't know when we are going to have an Affirmative Action Officer. If I heard Dene's proposal correctly, I think he is saying somebody from outside the school system. I wholeheartedly agree with that, but I think it will take us time to do some advertising, some looking around for someone like this. We don't know when they are coming on board. This committee can begin its work right away, meeting with the people who would advise it, the knowledgeable experts in the area, and then when the Affirmative Action Officer comes aboard, then you have got a real team going here, because he is going to be on this committee. So I think it is a two-prong thing. It is not really an either/or. It is a both. I think both are very vital to the implementation if we are really serious about having an Affirmative Action Program. It was last fall when we started talking about affirmative action, and today we still don't have this thing ironed out. How much longer are we going to keep going ?

327

MINUTES OF MEETING OF JUNE 14, 197 6 - CONT'D

L #165 Substitute Motion Regarding Employaent of Affirmative Action Officer md Appointment jf Equal Employaent Advisory Committee :ont'd

Mr. English, cont'd EEOC isn't something that was created a month ago when I introduced that motion. EEOC has been here since last fall and long before that. The technical assistance and all of that was available back then had we sought to get into this, but we didn't go that route. So we don't know what other pitfalls might be down the road. Let's get on with it right now with this committee, and we are saying go ahead, choose the Affirmative Action Officer. We are saying, yes, we like that idea, but we also like the monitoring function too.

Mr. Brown - I am not sure that I disagree with the need for a committee. I do feel like that you ought to go one step at a time. Our system has done, in my opinion, a lot of changing in a very short period of time. It seems to me that it would be more appropriate to select a person who has this responsibility, establish the office, establish the guidelines for the office, get some kind of structure for it, and then come back once you have decided what it is that you are going to be monitoring, come back and establish to do what you want it to do. I am not differing with the need for a committee, but I really would prefer us to do the one thing first and then come back at a later time and do the other. Mr. English - When you talk about deciding what it is you are going to monitor, we voted for what they are going to monitor, and that is the implementation of the Affirmative Action Policy. The committee, we know what its duties are. Its duties are going to be to monitor the implementation of that policy. Whether we do it today or whether we do it a year from today, they are still going to have the responsibility to monitor that policy. And the sooner they can get on board and become more familiar with the policy, with what resources are available to the committee and to the school system___. EEOC, Like I say, that is something maybe we should have known about. Somebody, some place should have said EEOC can provide technical assistance for you. I would see this committee finding that type of expertise out here in the community or wherever, whether they get them to come in from Dallas or Washington, Kansas City or whatever; this committee is going to be familiar with these things, because they are going to be talking with the various agencies and the experts in the field. Mrs. Potts - Any more discussion on this amendment?

Dr. Smith - I have two or three concerns about what has been discussed. I am concerned when you say it must be an outsider, or recommending an outsider, because I think you are discriminating there in itself when you set the requirement that it must be an outsider. I think you establish a job description, the qualifications of a person you are desiring, and then seek applicants from anywhere they may be, and then select the one that you think can best do the job. I noticed that the committee is comprised of seven citizens and eight employees as I count this, including the Affirmative Action Officer. For monitoring the Affirmative Action Program for the employees of our school system, I would question the membership being in that proportion. There was a question raised that we should have known about the technical assistance available. I would remind us all that I contacted the office of EEOC back either last fall or winter, prior to the time we presented the Affirmative Action Plan, and they indicated that they could not furnish assistance to us at that time when we were working on this. I am pleased though that my telephone conferences have resulted in their indicating that they can provide assistance to us at this time, probably beginning in-July.

Mrs. Potts - Dr. Smith, you had some question about the consistency of this committee. Are you saying that you feel that there should be fewer citizens on the committee who are not employees in the school system?

Dr. Smith - Not having experinece in this area, I have to base a lot of it on the opinions expressed to me by those who work in the area, and I am talking about those with EEOC. Their recommendations are that there be little or no parent participation in this committee, and let it be of employee representatives. After all, the decisions that are going to be coming out, any recommendations are going to be those affecting employees, and therefore the recommendations seem to be primarily of employee groups. Again, based on their opinions expressed to me, was the fact that the task force arrangement seems to be the one which is most successful in industry where these have been implemented, and that is where a committee comprised of representative groups, again, would be called in to work with the Officer or supervisor in charge of this program. When there is a particular task to be performed, if it is related to primarily an area of classified employees, the membership of that task force would be representative of those employees in that category. Seemingly, those who are going to be affected by the results of the decision need to be involved. Mr. English - I think that probably EEOC does a lot of work with private industry, and probably not as much with the public sector, and I can see that when they are dealing.with private industry, they are not as likely to have the public sitting on committees monitoring programs. As far as the task force assignments, I see that as still being operational, because that is an implementation process, not a monitoring process. That is not what those task forces are doing. They are not monitoring.

328 MINUTES OF MEETING OF JUNE 14, 1976 - CONT'D

Mr. English cont'd

They are helping implement the program. You get those certified people together; you get them in custodial or whatever, and they get in there and they deal with the problem in their department. The monitoring committee doesn't do that, nor does the task force get out and do the monitoring. They are two separate functions. One is an implementation function, and another is a monitoring function. They are not done by the same people; not if you want true monitoring. And you have your task force, which your Affirmative Action Officer appoints and works with to implement this policy, but you have an overall monitoring committee. At Tinker they have an Affirmative Action Officer, but they also have the monitoring committee, Equal Employment Advisory Committee. Mr. Donwerth - Paul, you said that the EEOC wasn't familiar with public programs, only the private industry. Mr. English - I said they are not as familiar with the public sector; they don't deal as much, I believe, with the public sector as they deal with the private sector. Mr. Donwerth - But they do deal with every public sector, your city government, your school administration, and they are involved in all of them. There is more private industry than there is public sector; of course, they would deal more that way, but they get involved in all public sectors.

Mr. Brown - What I have tried to do is to accept the recommendation of our Superintendent, because at this point I think that he is struggling with a lot of different kinds of difficult problems. Time after time we who are laymen often do not accept the recommendations of the Superintendent. The only part of my motion which I did not talk to the Superintendent ahead of time was probably my part of the motion which I recommended an outsider. My feeling for that was, Dr. Smith, that part of what has to be established with an Affirmative Action Officer is credibility. It is very difficult to establish credibility if you reach into your own system and pick up people, particularly at the director level where you are going to pick up people who are already actively engaged in the ongoing process of the system. Someone from outside who is trained, who does not come with any biases or prejudices, not that our people would have, but you would need someone who could not be accused of coming with biases or prejudices. I feel like that this is an honest attempt on the part of the Superintendent to deal with the problem from the best knowledge that he has available Until we see that this is not enough, I am going to have to vote against your motion, Paul, and with my motion.

Dr. Smith - I must admit real quickly that I am not an authority in this area, and that is the reason I have spent a lot of time on the telephone communicating with those that are involved in this area, trying to obtain from them advice, counsel, opinions, etc., which might be of assistance. This is the basis on which I have submitted my recommendation, certainly not being an authority in the area. The only point of clarification I was making in reference to an insider or an outsider, I did not want to get in a position to where we were saying to insiders that there is no need of you-even applying for it; you are not going to be considered. We may have one of the best people right in our system somewhere, was the only point I had in connection with that. Mr. Brown - The motion says it is preferable that such a person be hired from the outside, which leaves it open; however, my intent, frankly, is that such a person be hired from the outside.

Dr. Smith - I understood part of your reasoning there, too. Mr. Donwerth - Paul, don't Affirmative Action Officer many. Really, what we are Affirmative Action Officer

you agree that it would be better to possibly find an and then select a monitoring committee, possibly not this doing, we are selecting the committee to tell this what we want him to do. Let's get some of his input.

Mr. English - If we selected an Affirmative Action Officer and then we name a monitoring committee, I can hear some discussion now that goes like this; well, if we do this, we will be saying we don't trust our Affirmative Action Officer, and I imagine there would be a number of votes on that. If we set it up now, we are doing before we ever get into the personality of who this person is; we are doing it right now from the very beginning. We are saying whoever it is that is chosen, there is a monitoring committee who is going to be functioning to see the implementation of the policy. So to me it is as natural as the Student Rights and Responsibilities Committee which we set up to monitor the implementation of the policy we adopted a year ago and the year before that.

Mr-.- Donwerth - I wonder, Paul, if we are going to set up the policy that this Affirmative Action Officer is going to work under, with the direction from this monitoring committee prior to him being hired to tell him exactly what to do? If so, then do we really need an Affirmative Action Officer, or do we just need one of the staff members have this committee tell him what to do?

R. #165 Substitute Motion Regarding Employment of Affirmative Action Officer and Appointment of Equal Employment Advisory Committee cont'd

329 MINUTES OF MEETING OF JUNE 14, 1976 - CONT'D

R- #165 Substitute Motion Regarding Employment of Affirmative Action Officer and Appointment of Equal Employment Advisory Committee cont'd

Mr. English - The committee's responsibility is to monitor implementation of the policy. It does not get into the implementation; it does not do that task force thing. It does not tell that director who comes aboard, you are going to do one, two, three. The Superintendent does that, and the monitoring committee simply monitors the | implementation of the policy and says the policy is working or it is not working, and | here are the reasons why. Â§ ii Dr. Start - I am going to vote for the amendment. I would like to make it very clear ]| that by voting for the amendment, I am: not voting against the Superintendent's recommendation. This Board passed a policy some time ago, and in that policy, the | policy calls for the appointment of a monitoring advisory committee. If we are to be consistent, then we had better get on with appointing this committee. No committee appointed by this Board is solid as a Rock of Gibraltar. This committee can be disbanded and shut down if this entire program develops that we don't need a committee; I it can be disbanded at any given Board meeting. So by voting for the amendment, I am not voting against Dr. Smith's recommendation. I feel I am voting for his recommenda- | tion, in that he has recommended to us too, to seek out an Affirmative Action Officer. I am going to vote for this amendment because we are following that policy. As Dr. Smith has already indicated, all of us are flying by the seat of our pants here; | we don't have any experience in this area. I think it is time that we make some | definitive commitments and give a try at it, and let's go with it. If the committee doesn't work, if seven members of the community is not the way to go, we can say | thank you very much for your three months, two months or one month, or one week of | service; we don't need this kind of structure to carry out this policy. | Mrs. Hill - There seems to be some confusion as to the makeup of this committee. We have heard different people recommended for the committee. Reading from our Affirmative Action Policy, it does mention that they should be minorities and females from various job levels and departments. I am wondering if they are covered adequately in this motion that Paul has made?

Mrs. Potts - I think that your explanation might help provide some direction, in that probably in Board nominations, we should be looking to fill in that area. Mrs. Hill - We are to put on seven, each one of us to put on a patron. recommendation that we voted on did not call for patrons.

Our original

Mr. English - I think that these groups are supposedto nominate two people each,- and the President of the Board will then select one of these people so that she has the opportunity to balance the makeup of the committee in such a way that the various departments are represented. Mrs. Hill - Do these include the job levels and different departments of our school system?

Mr. English - I think all by either ACT or AFT, and their two organizations. Mrs. Potts - Are we ready

of the certified people would be represented more than likely then the support personnel would be represented by one of 1 You would catch about 99$ probably. | to vote on this? Madam Clerk, will you call the roll? |

On roll call for the amendment to the substitute motion, Mr. Brown voted nay; Mr. j Donwerth votecT'nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion for the amendment carried. On roll call for the amended substitute motion, Mr. Brown voted nay; Mr. Donwerth I voted aye; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the substitute motion carried as amended.

R. #166 Approval of Eight Month Report of Human Relations Implementation Committee Less Portions Component #7 and Addendum #1 Approved Previously

In consideration of the Eight Month Report of the Human Relations Policy Implementation Committee less portions approved by the Board on June 7, 1976, Component #7 and Addendum #1, Mrs. Potts invited members of the Human Relations Committee to speak to the adjustments or changes that had been made in the report and submitted for approval. While a representative was coming to the microphone, Mrâ– Brown inquired: Dr. Smith, does the committee now come with having their recommendations being pretty much your recommendations ?

Dr. Smith - Mr. Brown, following the action last week by the Board, there have been two conferences conducted with members of the Human Relations Committee, members of the Board, and representatives from the various employee groups which would be affected by recommendations submitted by the Human Relations Committee. As a result of those conferences, and as I have indicated to some of the members of the committee, there were times when some of us became a little impatient, a little concerned, but I thought they were very fruitful and beneficial. The Human Relations Committee then met and revised their recommendations or components for consideration by the Board. Those were delivered to members of the Board this afternoon in the pre-meeting.

330

MINUTES OF MEETING OF JUNE 1U, 1976 - CONT D

R. #166 Approval of Eight I received them this afternoon and have not had an opportunity to study them. In Month Report of discussing them though with some of the members of the committee, they seemed to have Human Relations incorporated the ideas or recommendations submitted as the result of the conferences . Implementation Committee Less Mrs. Potts referred to the underlined statements in the report as the changes made. Portions Component #7 and Mrs. Annetta McCoy, Human Relations Consultant, spoke regarding the revised recommenda- Addendum #1 tions and the rationale for the adjustments or changes, and responded to inquiries Approved and discussion by members of the Board. Previously cont'd (A copy of the revised recommendations is on file in the Clerk's office.) Dr. Smith cont'd

Mr. English - I move the approval of the Human Relations Policy Implementation Committee report and recommendations as revised. Mr. Brown - Second.

None.

HEARINGS

None.

ADJOURNMENT

A motion to adjourn was made by Mr. Brown and seconded by Mrs. Hill. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST

--Clerk

Approved the 21st day of June, 1976.

R. #167 Adjournment

Iâ€”

331

MINUTES OF MEETING OF JUNE 21, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, JUNE 21, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Paul English, Member

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

PART I HEARINGS

None. MINUTES OF PREVIOUS MEETINGS

It was moved by Mr. Donwerth and seconded by Mrs. Williams to approve the Minutes of June 11 and June 14, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #168 Minutes Approved

LEGAL REPORT Mr. Johnson reported as follows:

Case Dismissed - We had another case dismissed this past week. It was filed about two or three years ago by a teacher who refused to accept a school assignment and we refused to pay her salary until she did. She sued us for her salary slightly in excess of $8,000.00. I filed a demur and it came up for hearing Friday (June 18, 1976)â€˘ The Court sustained the demur and dismissed the case.

Attorney's Report

SUPERINTENDENT'S REPORT

A motion was made by Dr. Start and seconded by Mr. Donwerth to authorize the continuation of the Heritage Program underwritten by American General Life Insurance Company (Mr. A. J. Clemmons) to offer Student Accident Insurance to students (also faculty), administrators, and other employees of the Oklahoma City Public Schools for the 1976-77 school year. Neither the District nor the Board to assume any liability for the program.

R- #169 Authorization for Continuation of Insurance Program

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. It was moved by Mrs. Williams and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated:

At no Expense to the School District (a)

Virginia Lamb, American Home Economics Association Convention, Minneapolis, Minnesota, June 28-July 2, 1976; and International Federation of Home Economics Meeting, Ottawa, Canada, July 19-23, 1976-

At School District Expense (b)

Bill Shell, On-Site Visitations, Educational Broadcasting Centers, Nashville, Tennessee; Atlanta, Georgia; and Miami, Florida, June 22-25, 1976- Expenses to be paid from Corporation of Public Broadcasting Grant.

R. #170 Professional Trips Approved

332

MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

R. #170 Professional Trips Approved cont'd

Following the motion and the second, Dr. Start inquired: I have a question about those expenses. I would assume that the expenses for such an on-site visitation is consistent with our Public Broadcasting Grant.

Dr• Smith - Proposal and grant; right. grant.

It does comply with the requirements of the '

| 1

Dr. Start - Am I correct that our Corporation of Public Broadcasting Grant is primarily j to supplement the expenses that we have in maintaining our own station, the expenses | incurred with programming to the community? ! Dr■ Smith - That is correct.

Dr■ Start - In other words, our Corporation of Public Broadcasting Grant does in no way allow us to utilize these monies for broadcasting within our district?

| |

Dr. Smith - Channel 25 broadcasts fund the salaries and expenses of programming. We also use Channel going to the classrooms. But the community-oriented programs, with

within the district. The CPB funds are used to Channel 25's evening operation and evening 25 during the daytime for instructional programs CPB funds are primarily for Channel 25 and its the staff and programming costs being paid from that.

Dr. Start - Okay, so the CPB funds are for our community broadcasting. How can we justify sending Dr. Shell on on-site visitations to evaluate the programs as they relate to our educational effort within the district?

Dr. Smith - I indicated that he would be obtaining information on their adult and vocational programs, their community programming as well as their method of evaluating programs, both for public consumption as well as for their regular day programs. And the funds from CPB would be an expenditure within the guidelines of the CPB funds.

Dr. Start - I am really expressing my dissatisfaction with the evaluation of our own operation, and I am resistant to going out and making on-site visitations of other educational broadcasting centers, when we really haven't evaluated our own system to my satisfaction. It would seem first that we define precisely, exactly what we plan to do with our own broadcasting center before we go out and see how this operation can be expanded into more community type broadcasting.

Dr. Smith - And just what you are saying, Dr. Start, is exactly what we propose doing for another year, and that is to make a detailed objective analysis or evaluation utilizing others than those associated specifically with the program, to help us with the evaluation process. Dr. Start - I thought we just had that. Dr. Smith - I think you are well aware that there was not sufficient amount of objective data for us to make the kind of evaluation that is desired.

I I I i I

Dr. Start - I am personally ready at this point to move and push for a termination of Channel 25 operation within this district. I don't think any further evaluation or any other factual data obtained in the future will show anything different than what we have known-~aj_ready has occurred in the past. I am, again, expressing my own personal view on this. But I am just about ready to make that motion to see once if any of the other Board Members are willing to support such a motion.

Mr. Brown - That is kind of a radical position to take. What is your rationale? To talk about discontinuing the whole operation; what is it that has you feeling this way? Dr. Start - I don't believe it is effective education.

Mr. Brown - You don't believe it can be? Dr■ Start - No, I don't; it hasn't been; it will not be. Classroom instruction, in my opinion, is the interrelationship between teacher and pupil. And I don't think in the 20 years of our operation you can show me one shred of evidence that television has helped that relationship. It is a tremendously expensive operation. If one is to do well, it becomes even more expensive than the amount of money that we are putting into it now. And I feel that certainly maintaining your own television station is not going to effectively increase the educational programs for our young people. Mr■ Brown - But what we know about the effect of other kinds of television programming on the people who watch the programs, not necessarily Channel 25, but just regular television programming, tells us that people learn a great deal. It affects their attitudes about all kinds of things. It affects the way they make decisions. It affects the way they perceive our own world. The things that go on, from what I can see and read, have a great deal of learning, either incidental or intentional. If we can find a way, it seems to me, to harness that kind of learning potential, and maybe that is what Dr. Shell's trip is to do, to try to understand the possibility of that, then maybe the question is that we just haven't used it effectively, not whether it

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333

MINUTES OF MEETING OF JUNE 21, 1976 - CONT D

Mr■ Brown cont'd can be used effectively. Dr. Start - I would agree that television does have a tremendous impact. I am talking about television in the classroom. And that is quite two different bags of apples, television in the classroom versus television as we know it affects preschoolers, young people, and adults.

R. #170 Professional Trips Approved cont'd

Mr. Brown - Perhaps the answer is that we don't know how to use it very well. Dr. Start - Well, we have had 20 years in which to try it, and I don't think another year is going to show us anything different than what we already know. Mr. Donwerth - Armond, I don't believe that our television station presents the picture quite as gloomy as you are presenting it to us now. It isn't that we have a classroom of students over here and a television and that is all that is coming out. There is a classroom teacher in the class to go ahead and explain the work with the children, and I think that television is only an aid to her teaching. I believe it is a proven fact that you can gain a lot more of the students' attention through the television than you do with the teacher drawing pictures on the board for them. I think it does a lot of good. I don't believe I could support a motion to do away with out television station without a lot of study on it.

Dr. Start - Our current sets in the classrooms, and our current broadcasting capability and all of these things, if utilized in the classroom effectively, and I think that is a big if, and no one has shown me any evidence that it is being used effectively in the classroom; but if it is, it certainly can be done on Channel 13> no question about it. Channel 13 has much better reception. I think it was in the report itself that our television receivers in our elementary schools can't even get Channel 25-

Dr■ Smith - Some can't, Dr. Start. Dr. Start - I either read it or heard Mr. Ringler say that our elementary receivers in our elementary schools can't get Channel 25I don't think we need Channel 25I thin]; if we think that we need this kind of instruction in our classrooms, we can utilize Channel 13•

Mr. Donwerth - Is Channel 13 available for these periods? Dr. Start - Surely.

Mr. Donwerth - They have no programming on during the school period at the present time; is that correct? Dr. Start - Channel 13 broadcasts during school hours; yes, of course.

Mr. Donwerth - Would they not have to realign their programming in order to present what we want presented to the students in the classes? Dr. Start - Most of what we are showing on Channel 25 now is taken off Channel 13. Dr. Smith -,I believe you will find that we produce a number of the programs utilized by both Channel 13 and Channel 25In fact we have the responsibility, or we do program for some three or four hours each day for the programs which are aired on Channel 13- They also air or repeat some of the programs that we have on Channel 25The staff are used at the Center for programming for both channels. The nature of Channel 13 or State ETV is also scheduled to change and move away from some of the type programming for the specific classroom use. Other points that we are studying are in the area of the video taping where it can be played back at different times. Of the areas, we are exploring utilizing it for public relations purposes, for announcements to our schools, for announcements to our communities, the kinds of things that are used in some systems where the station is used to announce that a bus on a particular bus route is running 20 minutes late; therefore, don't give up it will be there, the daily news kinds of bulletins used for purposes for the Board and the administrative staffs to communicate with its public, staff meetings more extensive on the in-service programs and things of this nature. All of these are areas that we would propose that they be explored, looked into, and then determine if those proposed usages justify the continuation of the operation. Dr■ Start - You can do the same thing with video taping. The field of video taping is extensive. There are all kinds of commercially available fine educational tapes that can be plugged into the commercial cassette and viewed in any receiver that you want to hook it up into. Dr. Smith - We are using about 62 of those, I believe, in our system now. Dr■ Start - And if we want to maintain an operation that produces video tapes to.use within our system, we can do it without paying for Channel 25 operation. We can use our equipment to make these kinds of individual video tapes for use exclusively within

33;+

MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

R. #170 Professional Trips Approved - cont'd

Dr. Start cont1d

our system without hearing the expense of operating Channel 25- And we can still prepare these tapes if we want to for Channel 13 to broadcast. We don't have to bear the expense of Channel 25 operation. I am agreeing with everything that Dr. Smith says, and we can do it without paying the expense of operating Channel 25, all of these things, announcements and the whole business. Mr. Donwerth - How much of the expenses of Channel 25 are paid for by the Public Broadcasting Grant?

| |

Dr. Smith - Mr. Donwerth, all of the programming and the operational cost of Channel 25 are paid by the CPB Grant. The staff then for all of the evening community broadcasts on Channel 25 are paid for by CPB funds. In fact, the majority of the expenditure now is by the staff that produces programs for Channel 13 as well as Channel 25 during the daytime programs, and they are producing them for both. One of the concerns and i one of the reasons we have continued this practice in the past of our staff preparing j programs for Channel 13 or for ETy, is that we have the control and can design the j program to fit our needs. If it goes to the state with them then determining the j programs completely, then of course we would lose that advantage. Certainly I want i us to evaluate; I want us to make an assessment of the operation as I do any operation ; within the system, and make determinations of whether or not they continue or whether j or not they are curtailed or abolished. I think that what I have said to the Board is that based on the information that I have available at the present time, I don't have enough objective valid data; I don't know really how many viewers are watching each of the channels and all that is necessary for us to make a real valid decision. We do know there are a number watching them, and how much value this has for the community I think has to be weighted or measured. The Research staff has already been working in preparing or designing a system to make an evaluation or an assessment of the programs. But I think what I am saying is that the study really revealed the need for a further study, a much more study or evaluation than what we have had. Dr. Start - All of those studies enumerated in the report we got are simply__ ; I personally perceive that as bureaucratic running off at the mouth, because there is nothing in that report that really is going to evaluate the system that we are now If I were an administrator looking for programs that have outlived their usefulness, I would look very suspiciously at that report that we received because it is full of jargon that says look, I am trying to justify my existence. And there is nothing in there that really speaks to the issue of how useful this is as an educational classroom tool in our district. It talks about a lot of studies; we are going to develop this program; we are going to study that and develop this project and all this sort of stuff, and that is all that is, bureaucratic running off at the mouth, it seems to me. Look back at that report. I don't take any credit for this, I think that Bill Reavis 1 used the term wisely, and I would agree with him, that this is nothing more than a term paper.

Mr. Brown - Even if the report were inferior, and even if it was not truly an evaluation, which I didn't feel it was, but what. Dr. Smith is talking about, we still have a responsibility, it appears to me, to find some way of evaluating what we have. If what you say is true, we still don't know whether what we have is something that has potential values or has immediate values; we don't know. Dr. Start â€” Wrought to. Dene, if you and I are being held accountable for a program that has been going on for 20 years, we ought to know all of these things that you are asking.

Mr. Brown - What our Superintendent is saying to us is that he has decided to make it his business this year to find out, and one of the things he is going to do is send Dr. Shell to look at ways of evaluating a system. Evidently we haven't had the tools.

Dr. Start - And we are going to spend another quarter of a million dollars waiting another year? I personally don't need to wait another year. Now if you do, then you vote to spend another quarter of a million dollars for another year's operation. Mr. Brown - Have you moved to___ ?

Dr. Start - I have made no motion. Dr. Smith - Dr. Start, one of the things that did come back on the survey of the teachers, of 119^ teachers responding, there were, as I recall, 17,000 students who are watching the programs. I think one of the questions that you have raised, and I would too, is how effective is that program? Dr. Start - And on what channel are they watching it? Dr. Smith - That we don't know, because there are several of the programs___ ; some of them we do know because they are shown only on Channel 25. But some that where they are repeated or shown on both channels, then it depends on which time is the most appropriate or the most convenient. We don't know how many of them tape them as well and use the video tape playback facility. We have the service in the Graphics area to

335

MINUTES OF MEETING OF JUNE 21, 197 6 ~ CONT'D

Dr. Smith cont'd

where they can reproduce, and do reproduce video tapes sent out to the schools for use there. And of course we don't know how many of them are being used in that manner. And some of these things are the things that we need answers to. Dr. Start - I agree completely; we should have had the answers before now, because the data that you just enumerated, the number of students viewing, we don't know how many are viewing on Channel 13 and how many are viewing on Channel 25- And the matter of taping for later broadcast on video cassette, can be done without maintaining Channel 25-

Dr. Smith - Of course, I would also remind us that the video tape playback equipment is rather expensive. So if you are talking about buying this equipment for a number of the classrooms, then of course you are going to be talking about still spending large sums of money. But I think really what we are saying is we don't, have enough answers at this present time. We are seeking the answers. Dr. Start - I have got enough answers.

Mrs. Potts - I wonder if we are not also talkiig about developing as a school system evaluative tools to measure how good a job we are doing of educating in a variety of areas, and that we are really just getting into that area of accountability really. This has been called to the forefront, and I think that probably next year we are going to want to take a look at this as well as probably most of our other programs from the point of view of maybe even a zero budget type of manner where it has to justify the whole expenditure for this coming year that it is asking for. And we are certainly talking about going into budgeting early in the fall so there will be time where there won't be any excuses for not having set up the ways to properly measure our effectiveness at the end of the year. Dr. Start - How do I vote against this without voting against Virginia Lamb's trip? Mrs. Potts - I think the most appropriate way would be to amend the motion to accept the first item under 2. Dr. Start - I would like to amend the motion to delete the second item under 2. Mirs. Potts - Do I hear a second to this amendment?

Mrs. Williams - I will second it so we can vote on it.

Mrs. Potts - We have a second to the motion to delete the second item under 2. Is there any further discussion that would pertain to this amendment? We are voting on the amendment which would delete the second section of item 2, and depending on what happens to this amendment, we will be voting on the remainder of the motion. Mr. Brown - I would remind you that even if my colleague is opposed to and is ready to delete the broadcasting area, nevertheless, if we are not going to delete it, the Superintendent feels that Dr. Shell needs to have the tools available in order to evaluate it. And one of the places he is going to go to get them is in the on-site visitations.

Mrs. Williams - I think our Superintendent explained to us that most of the expenses are paid by the Public Broadcasting Grant. We already have that money, don't we?

Dr. Start - Just.because you have the money, doesn't mean that you have to spend it.

Mrs. Williams - No, but if we come up with a better evaluation, an evaluative tool, aren't we saying that the same methodology being developed can be used in other areas needing evaluation? Dr. Start - If any school district in this nation ought to be the receptacle of on-site visitations by other school districts, it ought to be this school district. We have maintained an educational channel for over 20 years. And we now have to go to some area of the country to find out how to make this work effectively for our students? I don't know how long these others have had broadcasting centers as part of their school district, but it seems to me if we have been in the business for 20 years, people ought to be visiting us to see what a good job we are doing, rather than after 20 years we have to go___ . You never really find out anything on on-site visitations. He is going to spend three days, June 22 to June 25, visiting in Atlanta, Miami, and in Nashville, in a three-day period; that is just barely time to land, walk around the building, show him the equipment, and take off for the next site. You really don't learn a lot about that educational network and that educational program in that kind of operation. I have had some on-site visitations, and those kind of on-site visitations are worthless. Mrsâ– Potts - Are we ready to vote on the amendment? amendment of Dr. Start.

And we are voting then on the

On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the amendment was defeated.

R. #170 Professional Trips Approved cont'd

336

MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

R. #170

Professional Trips Approved cont1d

Mrs. Potts - Now we will vote on the main motion which was for approval of both requests to send people to conferences.

On roll call for the main motion, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. REMARKS - DR. SMITH IN RE AFFIRMATIVE ACTION OFFICER Dr. Smith - At last week's meeting, the Board adopted a motion approving among other things the employment of an Affinnative Action Officer. As a part of the motion was the provision, and I am quoting from the motion, "The Board requests the Superintendent to present for the Board's approval at its June 21 meeting, a proposed Job description, applicant qualifications and salary for the Affirmative Action Officer." I am submitting for jour consideration the Job description;

Nature of Work: Responsible for the effective implementation of the Affirmative Action Program.

Major Tasks: Directs and supervises the activities related to the school district's Affirmative Action Program.

Develops methods of improving internal and external lines of communication with respect to the implementation of the plan, the employment of females and minorities, and the grievance procedure.

Develops and implements a grievance procedure. Reviews termination transactions of all females and minorities.

Collects and analyzes employment data and identifies problem areas. Monitors internal audit and reporting systems to measure program's effectiveness.

Reports quarterly on progress of each unit in reaching organizations goals and makes recommendations concerning modifications of plan.

Serves as liaison between school system, EEOC Offices, minority and women's organizations and other community groups. Meets regularly with Equal Employment Advisory Committee to provide two-way communication and suggestions on various aspects of the program.

Desirable Knowledge, Abilities and Skills: Knowledge of Title 29, Code of Federal Regulations, the Equal Opportunity Act of 1972 (PL92-261), Executive Orders 112^6 and 11375^ Age Discrimination in Employment Act of 19&7; and other regulations, laws and policies applicable to equal employment.

Ability to determine goals and objectives. Ability to analyze data and propose solutions to problems. Ability to communicate orally and in writing with employees and public. Skill in working with people at every educational level.

Desirable Training and Experience:

Training and/or experience in management and supervision. Training and/or experience in Affirmative Action Programs or with organizations having such a program. Experience in public or governmental organization.

Salary:

Based on training and experience -- commensurate with Director's salary. Dr. Smith continued: I could not recommend a specific salary until we get the individual to determine the training and qualifications of the specific individual. I might indicate that the Directors' salaries range from about $1^,500.00 to about $19,000.00 plus in our system at the present time.

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MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

Mr. Donwerth - I move for the approval of the job description for the Affirmative Action Officer. Mr. Brown - Second.

Mrs. Potts - The motion was made by Mr. Donwerth and seconded by Mr. Brown for approval of the Job description presented by the Superintendent. Would you like to lay this over for a week to consider before approval?

R- #171 Approval of Job Description for Affirmative Action Officer

Mr. Donwerth - Do we have time to lay it over?

Dr. Smith - I was following the motion, it says "present for the Board's approval at its June 21 meeting." However, the Board still has that option to accept or reject any recommendation submitted by your Superintendent, but the motion did call for it to be submitted for your approval at this meeting.'

Mrs. Potts - I think it would be possible, too, if there was anything that needed to be added, that it could be added the following week even with our approval this week. Is there any discussion on this motion regarding the job description?

Mr. Brown - Not so much the job description, but what will you do then? Dr. Smith - We will advertise for the vacancy with the expected job or the task to be performed, and then try to recruit applicants for it and then start our interview process and make recommendations for the employment. Mrs. Potts - Will you be advertising in all local papers?

Drâ– Smith - I think on this that we will probably be advertising outside of the local area as well; going outside of the metro Oklahoma City area.

Mrs. Potts - So that would be in addition to? Dr. Smith - That's right.

Mrs. Williams - This states training and/or experience, but it didn't state how much experience. Sometimes they state how much experience if it is in lieu of.

Mrs. Potts - Let's call the roll on this motion. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. GENERAL BUSINESS

A motion was made by Mr. Donwerth and seconded by Mrs. Williams to approve Items 1 and 2 - acceptance of high bids and approval of an easement as follows: 1.

Acceptance of high bids for two wooden-frame buildings to bidders in amounts as follows: Location Bidder Bid (a) Arthur $ 565.00 Don C. Thornton (b)

Star

Delmar Pore

1,000.00

Approval of an easement to the City of Oklahoma City for the purpose of constructing maintaining and operating of a storm sewer and appurtenances thereto, over, through and upon same, along the north side of the Edwards School site. Legal description and easement as follows:

An easement in Block 'y, Hassman's Addition to the City of Oklahoma City, further described as follows: Beginning at the N. W. corner of said Block 55 thence ease along the north line of said Block 5 a- distance of 10 feet; thence southerly parallel to the west line of said Block 5 a distance of 2k feet; thence easterly to a point on the sourtherly extension of the east line of Block 8, Hassman Heights Addition to the City of Oklahoma City, which is 28 feet south of the S. E. corner of said Block 8; thence northerly along the extension of the east line of said Block 8 a distance of 7-31 feet; thence northeasterly a distance of 83.63 feet to a point on the north line of said Block 5; thence easterly along the north line of said Block 5 "to the N. E. corner of Block 55 thence southerly along the east line of said Block 5> a distance of 33-43 feet; thence west parallel to the north line of Block 5> a distance of 37-68 feet; thence southwesterly a distance of 157-39 feet to a point 70 feet south of the north line and 149-72 feet east of the west line of said Block 55 thence west to a point on the west..line of Block 5 which is 70 feet south of the N. W. corner of Block 55 thence northerly along the west line of said Block 5, to the point of beginning; the above described area containing approximately 0.35 acres, more or less, or permanent easement for the construction and maintenance of a storm sewer and its appurtenances.

R. #172 Motion to Accept High Blds and Approve Easement

338

MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D R. #172 Motion to Accept High Bids and Approve Easementcont'd

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

PURCHASING

R- #173 Approval of Purchasing Items 1 thru 5

A motion was made hy Mr. Brown and seconded 'by Mrs. Hill to approve Purchasing Items 1 through 5 as follows: 1.

Purchase of Air Filters Purchase of air filters for use by the Maintenance Department from R & B Equipment Company which submitted the low quotation on specifications in the amount of $3,594.00 to be charged to Account BL 5620.05-

Purchase of Supplies Purchase of supplies (bleach, brooms, brushes, cleaner, dust cloths, floor machines, gymnasium finish, floor seal, soap, floor wax, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications: Scrivner, Inc. White Swan Carpenter Paper Co. Mid-America Chemical, Inc. Tayloe Paper Co. Miller-Norris Company, Inc. Solvent Manufacturing Co., Inc. Lone Star Brush & Chemical Co. Lafe T. Williams & Associates, Inc. Gil-Mor Chemical Co. S.E.B. Paint Company, Inc. Southwestern Paint Co. Carver Supply Company, Inc. Creative Janitor Supply Total

1,895.00 3,900.00 6,486.96 806.40 1,775-20 6,637-76 1,800.00 1,401.12 696.00 8,764.00 19,100.00 3,130.00 50,617.20 8,071.00

$ 115,080.64

These purchases are to he charged to the following Accounts: G 65O.OI G 240.00 Total

$ 115,080.64

Purchase of Vehicle Washer Purchase of vehicle washer for use by the Transportation Department from Five Star Chemical Corporation which submitted the low quotation in the amount of $l,625.00 to be charged to Account BL 6030.00.

Purchase of Science Supplies

Purchase of science supplies (beakers, microscopes, pipets, flasks, gloves, tubes, etc.) for Northeast, Vo-Tech and World of Manufacturing from the following companies which submitted the low quotations on specifications: Southern Biological Supply Co. $ Carolina Biological Supply Co. Science Kit , Inc. Fisher Scientific Company Ward's Natural Science Establishment, Inc. Melton Company LaPine Scientific Co. Scientific Products Sargent-Welch Scientific VWR Scientific Central Scientific Co. Addison-Wesley Publishing Co. Creative Publications, Inc.

Total

7,708.65

These purchases are to be charged to the following Accounts:

G 240.01 G 240.04 G 1230.03 Total

1,939-85 181.19 5,587-61

7,708.65

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MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

PURCHASING cont'd

Purchase of Furniture and Shelving Purchase of furniture and shelving (study carrels, desks, file cabinets, chairs, tables, bookcases, etc.) for use at various locations from the following companies which submitted the low quotations on specifications:

City Office Supply, Inc. Sanders Office Supply & Equipment, Inc. Dowlings, Inc. Scott-Rice Company Thompson Book & Supply Co. Oklahoma Seating Co. Gaylord Brothers, Inc. Total

3,307.50 1,891.9!+ 11,173-13 37-28 5,053-50 487.60 572.00

22,522.95

R- #173 Approval of Purchasing Items 1 thru 5 â€œ cont'd

These purchases are to be charged to the following Accounts:

G 1230.03 BL 6030.ll *Title 1-11, I23O.O3 **Title 3-11, 1230.03 ***Teacher Corps, 2!+0.01

Total

16,834.22 161.54 4,423-40 924.39 179-40

22,522.95

*These purchases have been approved on our Elementary and Secondary Education Act Application.

**These purchases have been approved on our National Defense Education Act Application. ***These purchases have been approved on our Teacher Corps Application.

NEW BUSINESS

Dr. Start - In view of Mr. Johnson's pending retirement, I move that the President appoint a committee of Board Members to seek and recommend persons and/or firms for appointment as legal counsel for the Oklahoma City School District, with the understanding that upop contracting for new legal counsel, Mr. Johnson shall become Attorney Emeritus for the District. As Attorney Emeritus, Mr. Johnson shall be available to the new legal counsel for consultation and advice, especially in reference to lawsuits currently on file against the District.

Mr. Brown - I second the motion.

Mrs. Potts - Motion by Dr. Start and seconded by Mr. Brown for creation of the committee to begin the search for a replacement for our Board's Attorney, is. there any discussion on this item? I would really like for us to get moving with the creation of this committee right away, rather than hold this over another week before we vote approval. Is there any objection from any Board Members to our doing this? Mr. Donwerth - I have no objection to it. I personally have no one that I have even considered recommending, but possibly there would be Board Members that were not appointed on this committee that would have a. recommendation, and their hands would not be tied that they couldn't recommend this to the committee for them to check into it.

Mrs. Potts - I think we would want to take a look at anyone who might be a potential person to fill this position.

Mr. Donwerth - If there are no objections, I would like to vote on it and get the committee appointed so we can get to work on it. Mrs. Potts - If there is no further discussion, we will call the roll on this motion.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #174 Approval of Appointment of Committee for Search of Legal Counsel

3^0

MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

R. #175 Mrs. Williams - I move that the President appoint a committee to review the Superintendent's contract and make recommendations concerning the Superintendent's salary. Approval of Appointment of Mr. Donwerth - Second. Committee to Review Contracts Mrs. Potts - Motion made by Mrs. Williams and seconded by Mr. Donwerth for a committee and Make to be created to review the Superintendent's contract and make recommendations Re c ommendati ons Regarding Salary i regarding salary. for the Mr. Donwerth - I did second that, but, Freddye, I wonder if we couldn't amend that to Superintendent not only review the Superintendent's contract, but also the contract of all Board and all Board Employees employees, since they will all be coming up for consideration. Mrs■ Williams - I see no objection. motion?

Do you wish to make that as an amendment to my

I | | II !

Mr. Donwerth - I would like to make that amendment to the motion.

;

Mrs. Potts - Did I hear a second then to the amendment?

Mrs■ Hill - Second.

Mrs. Potts - Mrs. Hill seconds Mr. Donwerth's amendment to this motion. Any discussion? We would be amending it that we would be reviewing existing contracts and charging this committee with making recommendations regarding salary for all Board employees. If there is no further discussion, I would like to go ahead and proceed with voting on this amendment. On roll call for the amendment, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the amendment carried. Mrs. Potts - Next we need to vote on the motion as a whole, which would create this committee with the enlarged charge.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mrs. Hill voted aye; Dr. Start, voted aye; Mrs. Williams voted aye; and Mrs.. Potts voted aye. Mrs. Potts declared that the motion carried as amended. For Consideration at Next Meeting of the Board_____

Dr. Start - I am going to make a motion that I am perfectly willing to withdraw at the next meeting. And if it is seconded then the seconder may withdraw the second. I have been a little upset that when employees come to this Board of Education with a problem after going through channels, we take four months to give them an answer. So I am going to force, I hope, the Board to do something. I move that the "special obligation" section under the accrued leave time in our Personnel Policies be defined to include the use of accrued leave to make up the difference between military pay received as a result of military orders to active duty, and to complete a course which cannot be obtained at any other time during the school year, and the individual employee to receive his usual payroll during the time he is absent from his school duties and responsibilities. This policy applies only to those situations where usual military leave policy Ig^not applicable.

Mrs. Williams - Second. Mr. Donwerth - Dr. Start, did you say that could not be made at any other time during the school year or any time other than during the school year? Dr. Start - The order to active duty to complete a course which cannot be obtained at any other time during the school year; in other words, a nonelective type course. Mrs■ Potts - Are there some other questions about this? We will set this on the agenda then to vote on next week. Is there anything else then to be brought up under New Business?

Dr. Start - In the discussion of this, I don't profess, Mr. Johnson, to be any type of a legal expert, and if this motion is way out of order, then between now and next week I should like for you to tell me that I am way off base and specifically to make a recommendation from yourself or Dr. Smith, your recommendations about what we do with the questions that were asked us four months ago. I know we have a pending Attorney General's Opinion, but one of the requests is not covered in that Opinion, in my estimation, and if this is out of order or off base, I will be most happy to withdraw it, but I seek a resolution of this issue.

At this time, Mrs. Potts called for a five-minute recess.

3^1

MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

PART II

1976-77 BUDGET DISCUSSION Mrs. Potts reconvened, the meeting and. presented. Dr. Smith who gave introductory remarks regarding the 1976-77 Budget Discussion. Dr. Smith - In our endeavor to present what we feel is a more meaningful or better . understood or better accepted budget for our school system, we have embarked on a new approach to the budget-making process. Staff members have been involved for the past several weeks in the budget-making process for the 1976-77 budget. This evening's presentation is another of the steps involved in informing and involving and educating our employee groups as well as patron groups during this presentation. Ideally in budget making, we would like to make an assessment of our needs, develop programs to meet those needs, determine what it would cost to provide those programs, and then go out and get the money to fund or to support that plan. You noticed that I said ideally. Practically that is not the way it works. Because of the limitations we have .placed on us by the Constitution, by state statutes and all in raising funds, we have to start by estimating our revenue and then determining an expenditure plan for those to fall within the resources of the funds we have available. We will begin the discussion this evening with Dr. Lunn, Assistant Superintendent for Business Management and Operations, who has a major role to play in the budget-making process, giving a brief overview. And then he will present the others who will be involved in the presentation this evening. If at any time Board Members have questions in connection with any part of â€˘ the presentation, or you want clarification, you should not hesitate to interrupt the staff member making the presentation, and ask that question at that time. I would like to ask that the others present, if you have a question, Jot it down and then at the conclusion of the presentation on the revenue portion, we will provide an opportunity for those questions to be asked, if \that meets with the wishes of the Board, and then again at the conclusion on the portion of the presentation on the expenditure

plan. This evening's presentation will be in two parts - the revenue portion of the budget and then beginning on the expenditure 'plan with some of the departments presenting this evening, and then next week's Board meeting will be the follow-up with the expenditure plan being presented by the other departments not presented tonight. Dr. Lunn - The purpose of this reporting session is twofold; first, to keep you, the Board of Education, well informed so that as you make financial decisions in the 1976-77 school year, you will have sufficient information to make wise decisions. The second purpose involves school employees and the public. As a tax-supported institution, the administrative staff has the responsibility to keep them informed in order to build confidence that the tax dollars are being spent wisely. To begin the reporting session, I will make a few statements about the concept and the process. One must understand the philosophy behind the budgeting process before the technical details can be understood or applied. The basis of budgeting is the educational plan. Upon this educational plan, one must build an income plan, a priorities plan, and an expenditures plan. There are five principles of school budgeting which are as follows:

(1)

Budgeting is a means to an end. The end is the main thing; the means is Just the process that helps us apply that end.

(2)

Budgeting is a continuous and cooperative activity. We have involved many people in developing this budget. It is not Just one person presenting it to the Superintendent.

(3)

It is continuous and a well-scheduled process. It continues because it goes on from year to year and one year leads into the other. We hope that in the future that it will be better scheduled as far as the process is concerned.

(4)

Budgeting is a system of rationing. There are those of us who remember in World War II, gasoline and sugar and other items of scarcity that were rationed. In a system or any organization, there must be some kind of rationing that goes on.

(5)

It is a means of setting priorities. There are several adjectives that describe a budget and I will say them briefly and not expound on them: flexibility, adaptability, comprehensive, integrated, unified, economical, intelligent, and at last, of course, it must be balanced.

In order to develop a budget this year, we went through several steps. Step 1 was, the department heads anticipated their needs and recorded them on forms which were summarized. Step 2, hearings were held during June 1 through June 4 for department heads to explain their requests. Step 3> the Superintendent's Executive Staff analyzed the requests and built an initial budget. Additional information was requested occasionally for good decisions. Step 4, the initial budget was given to department heads to examine only in their areas. One of the five principles said a system rationing and priority setting was necessary, and we had to remind them of this.

MINUTES OF MEETING OF JUNE 21, 1976 - CONT'D

1976-77 BUDGET DISCUSSION cont'd Dr. Lunn cont'd

But since preparing a balanced budget requires rationally giving and taking, all the requests could not be granted. This is not to say that those items that were not approved were not well explained and justified as some of the others. Step 5> the staff was reminded that although the administration may recommend personnel and items, they are not official until the Board approves them. Other factors that might seriously affect the budget are the results of teacher negotiations and the final analysis of J expected revenue. However, the department heads were informed or promised that if there were any changes, they would be informed immediately. Step 6, after time was given for the department heads to examine their initial budget, opportunity was also provided for them to further explain and defend their requests to members of the Superintendent's Executive Staff. Step 7> the Superintendent's Staff met and reviewed the initial budget and the defense was presented. Taking into consideration the principles made earlier, the staff made recommendations to the Superintendent. Step 8, which is right now, during June at two Board meetings open to the public, members of the staff are going to present what was referred to as a revised initial budget for 1976-77- Instead of presenting the educational plan first, we are going to present to you the income plan, and then later the department heads will present their educational plans, priorities, and expenditures. Step 9> a final budget will be presented to you sometime early in July for your approval for the 1976-77 school year. To understand the school finance in general, Mr. Hugh Ginn, who has had many years of experience in this area, is going to give you an overview of sources of revenue for public schools in Oklahoma. With the assistance of visual aids, Mr. Ginn presented information regarding the sources of revenue for public schools in Oklahoma and responded to questions and comments by members of the Board. Dr. Lunn - In order to take this information presented by Mr. Ginn, an estimated

revenue requires an understanding of the school law, contacts with the Finance . Division of the State Department of Education and the Oklahoma County Treasurer's Office, plus the ability to forecast revenues based upon prior experience. Mr. David Light, Chief Accountant, is responsible and he should receive our commendations because of the small margin between his estimated and the actual revenue each year. Mr. Light will now present for you the General Fund revenue, actual and estimated for 1976-77-

Mr. Light, too, using visual aids, presented the General Fund revenue, actual and estimated, which included information regarding the fiscal years 197^-7S 1975-76 and 1976-77- Mr. Light also responded to comments and questions from Board Members. After the presentations by Mr. Ginn and Mr. Light, the following persons explained to the Board their priorities and plans for 1976-77 as they relate to budgeting, and responded to comments and inquiries by members of the Board:

Mr. Hugh Ginn - Expenditures of Superintendent's Office. Dr. Sizemore Bowlan - School-Community Relations Department

Di*. Wallace Smith - Personnel Services Department Mr. David Light - Accounting Department Mr. Darrel Shepard - Business Operations Department

Mrs. Maree Tarver - Grants Management Department Mr. Oliver Stripling - School Plant Services Department

Dr. William Shell - Technical Services Department Dr. Lunn - There are two other areas to cover, but we can delay them until the next session.

Mrs. Potts - Would the Board consent to delaying those until our next meeting?

Mr. Donwerth - Madam Chairman, I would like to suggest that possibly when we are going to have these reports like this, that we start our meetings at five o'clock and try to curtail the late hours. This is two weeks in a row that it is midnight that we get through with a Board meeting. When we do have reports, possibly in order to not keep the public from coming down if they do want to speak and we want to give them this opportunity, that we would receive the reports in the first part of the meeting and then go into the business part of the meeting in the second part.

Mrs. Potts - I think that is something that we need to discuss maybe at a later date. If we have the Board's consent to delay the remainder of this until next week___ .

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MINUTES OF MEETING OF JUNE 21, 1976 - CONT D

1976-77 BUDGET DISCUSSION cont'd Dr. Smith - We also have the instructional division anyway, so it will be a continuation of the budget. I would like to express appreciation to Dr- Lunn and all staff members who have played a part in this budget-making process. I know that they have spent many many long hours in these efforts. Some of us staff members have returned on days after their contract ended and all to provide additional information for utilization. This year's efforts are just the beginning. We are learning. We are profiting much by this, and I think with this experience that we are gaining this year with the improved accounting procedures that we will have for another year, and by beginning much earlier in the school year next year with this process, I think we will find a much improved budget-making process. I think we can move further in the direction of the zero-based budgeting procedure in the future. I know the process has caused the department heads to analyze and reanalyze their department, the services that they are rendering, the performances of those departments, which I think have been extremely beneficial to them in this endeavor. It has been a very very time-consuming process. A large number of the staff has been involved extensively in this for the last several weeks, but I think the time has been well worth it for this. As we had indicated, we will have, when we present information to you later, the supporting data narrative that will support the factual kinds of reports that will be coming to you. Mrs. Potts - I would remind you that our next meeting will be June 29, which is Tuesday instead of Monday, and it gives staff an extra day to complete the end of the fiscal year requests.

Announcement Mrs. Potts

Mrs. Potts continued: Also I would like to go ahead and appoint committees to follow up on the two Board's motions that were passed earlier. I would like to appoint for the Attorney Search Committee, a committee composed of Dr. Start, Chairman; Mr. Brown and Mrs. Hill; on the Committee to Review Contracts and Make Recommendations Regarding Salaries of Board Employees, a committee composed of Mrs. Williams, Chairman; Mr. Donwerth and Mr. English. We hope you will work with as much expediency as possible in your jobs, because they both need movement right away.

Appointment of Committees

ADJOURNMENT

A motion to adjourn was made by Mr. Brown and seconded by Mr. Donwerth. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Approved the 29th day of June, 1976-

R. #176 Adj ournment

MINUTES OF MEETING OF JUNE 29, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA., MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, TUESDAY, JUNE 29, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

After advising the audience regarding the policy for persons addressing the Board, Mrs. Potts called on the following: (1)

Jack R. Stewart - Patron

(2)

Tony Moreno - Teacher

(3)

Leonard R. O'Daniel - Patron

(4)

Bob Kirby - Patron

(5)

Rick Cornstuble - Representative, Association of Classroom Teachers

Mr. Stewart and Mr. Moreno spoke regarding the need for new band instruments at Southeast High School and responded to inquiries by members of the Board.

Mr. O'Daniel's remarks were in regard to some of the achievements of the marching band at U. S. Grant High School and a concern for additional instruments for the Instrumental Music Department at that school. Mr. 0'Daniel, too, responded to questions and comments by members of the Board.

i u

Mr. Kirby relinquished his time to Mr. O'Daniel. In regard to 'the procedure used in purchasing band instruments, members of the Board directed inquiries to Dr. Smith: Mrsâ– Williams - Is there a standardized procedure other than the band director making a requisition? Do we have certain overall standards?

Drâ– Smith - The basic practice would be for the director, as any other teacher, to make the request known to their principal, and then the principal in turn would make the request. Mr. Keller, in the music office, does work on this for the repairing as well as a schedule for replacement of those instruments. He works as a consultant to the Instruction Department in making their request for budget consideration.

Mr. Brown - Is there a schedule for replacement, much like the schedule for replacement of other kinds of items? Dr. Smith - I don't think I could say that those instruments purchased in i960 and earlier would be replaced this year, but there is an evaluation made of the instrument, and then it is determined if it is repairable or worthy of repair, what the cost would be there, also the needs of the total system in light of the funds available for music instruments, and then the priorities established in that way for the district. Mr. English - Is there some sort of an on-sight evaluation of the instruments? Dr. Smith - I believe Mr. Keller does inspect instruments when the band director indicates he has an instrument either in need of repair or replacement. Prior to sending in an instrument to the shop for repair, there is an evaluation made of it, and prior to authorizing repair, there is an estimate for the actual cost of repair of that instrument submitted back from the company prior to the authorization for them to proceed with the repair.

Discussion Purchase of Band Instruments

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MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D

Discussion Purchase of 3and Instruments :ont'd

Mr. Brown - I am convinced that the esprit in any organization or any institution is extremely important. I think both the band and the choral departments of schools are extremely important to contribute to the esprit of a school.

Mrs. Williams - This is why I asked the question, because while we were working very i diligently on the U. S. Grant Committee, one instructor at Grant brought up the fact that the refining courses and activities such as chorus and band are very very essential in building harmony. You called it esprit de corps; I mean good relations. And this j) is very important. The only thing that concerned me was is there a centralized j something where suppose we have an administrator that doesn't care whether they have = band, just since they have football? | Dr. Smith - You will find Mr. Keller is very much interested in the quality of the band and instrumental programs, and is one that is very persistent and insistent. He does not give up easily.

Discussion ACT Statement of Grievance

• ;

Mr ■ Donwerth - It has been a high priority of this Board, especially with the different programs that we have come up with, to create more student involvement. And I don't know of a better way that our gtudaits could become involved than through the band and the extracurricular programs that they have. I certainly hope that when the committee makes its proposal to the Board for the funds, they will ask for enough to ( provide for the schools where it is necessary, to see that our bands are well equipped and we can compete with other schools.

|| ||

Following additional remarks by Mr. O'Daniel, Mr. Brown commented: With the investment of some of the Activity Funds we have had this year, and some of the obvious money we will receive from interest, it might be that some of that would be available for redistribution to bands.

j | ' I

Mr. Cornstuble read to members of the Board a prepared statement related to a grievance from the Association of Classroom Teachers regarding what ACT considered as dual negotiations and ACT negotiated privileges. (Copy on file in the Clerk's office.)

; I

I | ! ;

Members of the Board responded: Mr. Brown - Mr. Cornstuble, would you explain to me what dual negotiations are occurring? Is negotiations where you engage in a dialogue with someone about contractual relationships?

Mr■ Cornstuble - That's right. Mr. Brown - Did our Board team negotiate in a negotiating process with someone else?

Mr. Cornstuble - No, what we are saying is that in granting the request by an outside organization for the use of ACT privileges, you are, in effect, negotiating with them, because you are then granting to them or negotiating with them for one of our negotiated privileges. Mr. Donwerth - I can imagine you are talking about the Procedural Agreement that was accepted by this Board, the Procedural Agreement that continues to be in effect, whereby it states the organization, and you are referring to the organization as ACT has the right for mailing and using the school mail, etc. I believe if you will check back on the minutes of that meeting, it was very definitely clarified, regardless of how it was stated, and agreed upon by both organizations that the term "organization" meant the organizations, not just ACT or AFT, but there would be an equal amount of mailing space for both organizations; that we weren't just totally saying ACT, you have everything now; AFT, you are completely out. These were the only two organizations vying for the teachers representative group at that time.

Mr. Cornstuble - I am not aware of that particular meeting or that conversation. Mr■ Donwerth - I don't believe you were the representative then. someone else.

I believe it was

Mr. Cornstuble - I am drawing strictly from the language in both contracts, what we are under now, in granting exclusive rights to the ACT. Mr■ Brown - I suppose we ought to enjoy playing these games, but I am getting a little bit tired of playing games. We spent all year in jurisdictional kinds of discussions. I don't know what kind of problems you have in establishing your relationship with your teachers and your relationship over and against AFT, but this Board intends to be in good faith with the teachers of Oklahoma City as best we know how. We know that almost 50% of those teachers are related to AFT, and we have to at least, in my opinion, try to establish some kind of good faith relationship with people who are there. Of course, you have won in court, but unless you come along with an injunctive type of relationship and tell us not to do that, then I am not going to vote to go another way.

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346

MINUTES OF MEETING OF JUNE 23, 197 6 - CONT'D

Mr. Cornstuble - My position on that would be that as long as Oklahoma law provides that there shall be just one organization who negotiates, then I think all deference should be given to that one organization. If an outside competing organization can, from the outside, pick up enough support to pull away the representation, then they should be given that particular deference. But a& long as you have a law that says only one, then there should be only one getting anything. To split it, works against the teachers' best good.

Discussion ACT Statement of Grievance cont'd

Mrâ– Donwerth - As far as I am concerned, as a member of this Board, there is only one organization negotiating a contract for the teachers. I will not vote for nor be a party to any organization that will negotiate other employees out of their rights to have the same opportunities that people have that happen to belong to another organization. If they want to use the free mail as ACT uses it, I see nothing wrong with that, because this system provides for the teachers, that the certificated personnel can affiliate with any organization or no organization. ACT was successful in obtaining more signature cards year before last and do represent the negotiations for the teachers; however, we all know that neither organization had a sufficient amount of cards, and only through a Judge's Order which is under appeal at this time by this Board, that ACT is continuing in negotiations because they were empowered as the representative group and they remained empowered as the representative group. When we accepted the Procedural Agreement before, it was definitely understood and agreed upon by the people not only representing both organizations, but I believe it was understood by every member on this Board that it was not definitely giving ACT all the rights to using the mail, and taking away all of the rights from the other organizations. Maybe some of my colleagues can shed some light on -that, but I am sure that was definitely spelled out that way. Dr. Start - Mr. Cornstuble, I appreciate very much your recalling a bit of history for us. I appreciate very much your reference to the Bible. I think if you will read that carefully, you will also be confronted with the fact the Bible teaches us to be fair and honest to all men, and particularly love your neighbor as yourself. And it seems to me that when the time comes that this Board cannot provide equal privileges and rights to all individuals and organizations in this system, is the time that I leave this Board. And what you are proposing is that this Board cannot provide privileges to any individuals or organizations with which we deal with in our system. I would point out to you, that is not the American way, to grant exclusive rights to a special interest group of any kind.

Mr. Cornstuble - As a former social studies teacher, to me the American way is not to serve as a divisive force by granting privileges and fostering a second organization from within, yet is divisive among the teachers and undermines substantially their position and effectiveness at representation. If the AFT or any of the other organizations that organize teachers were the representative body and I was on the outside, I wouldn't be at all surprised to see one of their representatives up here talking exclusivity. Organizationally, it is the only way that teachers can function, all in one organization. When the organization ceases to function, you all go to another. The Board should stay out, recognizing one organization, the one that has the majority.

Mr. Donwerth - I am quite confident that you are right, but if the other organization was in power and the same violation had been committed, probably the other organization would be equally as confident that this Board would have the same opinions that they have now regardless of what organization was filing the protest. Mrs. Potts - Dr. Smith, do you care to respond to this ?

Dr. Smith - As I responded to ACT's, quote, "Statement of Grievance," I stated that in my opinion we were not violating the terms of the contract. In the negotiated agreement it does provide for ACT to be the exclusive representative for negotiations for teachers. Items referred to in the "Statement of Grievance" do not state that ACT has the exclusive right to the use of mail service or leave for its officers or the other provisions as mentioned. In addition, these privileges were available prior to the formal negotiations process. These were not items which were gained through negotiations; they were availableâ– prior to the formal negotiations process and the negotiated agreement.

Mrs. Potts - I think it would probably be wise for us to have a motion on this and take a vote on it. In that way it would be a definite act of commitment one way or another on the part of each Board Member. R. #177 ACT Grievance Denied

Dr. Start - I move that the grievance be denied.

Mr. Brown - Second. Mrs. Potts - Motion made by Dr. Start and seconded by Mr. Brown that the grievance be denied.

Dr. Start - I don't know if that is correct, but whatever word appropriately fits the situation, I move that we don't consider this grievance.

Mr. Donwerth - I don't believe they filed a grievance, did they? "Statement of Grievance?"

Wasn't this just a

3^7

MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D

* #177 ICT Grievance Denied - cont'd

Mrs. Potts - This is following the normal grievance procedure. Dr. Smith?

Am I correct in that,

Dr. Smith - I would say there is some question technically of whether it can be considered as a grievance per se, because all of the definitions in the contract refer to the grievant as a person or as an employee, and not to the Association or an organization. However, we have treated it somewhat similar to a grievance in order to try to work out the problem of a group of employees. And according to the grievance procedure, once it is filed with the Board and after you have the hearing, you have ten days in which to submit a written response to the "Statement of Grievance" or to the grievance which has been lodged.

Dr. Start - Mr. Johnson, how do I say "this; the grievance is denied?

Mr. Johnson - I think that wording is correct. denied it.

Is that all right

They have made a grievance and you

Mrs. Potts - We have a motion and a second. __________ I think it would probably be wise for us to go ahead and vote since we are not scheduled for another Board meeting until the 12th of July, which would be beyond that ten-day period of time in which we have to respond. Is there any further discussion related to this motion? ___________ Mr. English - I think if you would look back at the minutes of the previous meetings where we have discussed the Procedural Agreement, the discussions on the contract even, in the past which has been referred to here, it is very clear that there was an agreement among both organizations and the Board at that time, that these rights were given to both organizations and were not exclusively to just one organization. It is just disappointing to me to see somebody backing up on their word. And I realize Rick was not a party to those conversations as a representative of the ACT, there were other people involved there, but I think there are certainly things that the ACT leadership should be aware of at this time. I don't think it helps the morale of the school system one little bit to keep dredging up this kind of thing. And I have no doubt that what we are going to end up hack in the court on this thing right here, which will be nothing new to us. If you are looking to the welfare of the students of the school system, I don't think this helps them one iota. Mr. Brown - We are learning that it doesn't really make any difference what kind of gentlemen's agreements we reach, that if it isn't specifically set down, then it just doesn't seem to be a possibility of a gentlemen's agreement. That is the thing that has disturbed me so much. It is difficult for me to understand how we can function the way we need to when everything has to be so specifically pointed out and you can never depend upon the word of anybody carrying any weight with it.

Mrs. Potts - If there is no other discussion, we will vote. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. MINUTES OF PREVIOUS MEETING

R. #178 Minutes Approved

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve the Minutes of June 21, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. LEGAL REPORT

Attorney's Report

Mr. Johnson reported as follows:

(1) Attorney General's Opinions - There were several new legal Opinions this past week, two Attorney General's Opinions. The Attorney General held that the school district cannot charge enrollment fees. We discussed the Opinion with the Board's auditors and members of the Superintendent's staff this morning:, and the Superintendent is in the process of preparing recommendations to the Board. The other Attorney General's Opinion is the one which we requested on military leave. Briefly, the Attorney General did hold contrary to two former Opinions that he had issued and now holds that duty days are what count and not calendar days. (2) Supreme Court Decisions - The United States Supreme Court held yesterday (June 28, 1978) that changes in housing patterns cannot be a legal basis for requiring a rearrangement of attendance areas to recover a proper racial balance of black and white students, once the proper ratio has been established. One other Opinion which I don't think will affect us particularly was what the Supreme Court held on the Fair Labor Standards Act which is commonly known as the Wage and Hour Law, that the Act could not constitutionally be applied to state and local governments. Originally, the Act did not apply to public agencies. In 1966 it was extended to elementary and secondary schools, except professional personnel, and we had to start complying with the Act at that time. Then in 197^ they extended it to state and local governments.

348

MINUTES OF MEETING OF JUNE 29, 1976 - CONT D (2)

Supreme Court Decisions - contâ€™d

And the Court's decision, although it involved policemen and firemen, I think it is broad enough to invalidate the provisions on schools and school districts.

Members of the Board inquired:

Dr. Start - This enrollment fee; does that involve our two dollars ($2) per semester requirement for every student? Is that the issue? Mr. Johnson - Yes.

I think the Superintendent might speak a little more on it.

Dr. Smith - Since we received the Opinion, just today we received a letter from the State Department of Education that gives some of their interpretation of this. We are in the process of trying to study that now. There is some question about the fees which are charged to each student. There are certain kinds of fees, I think, that they have indicated that are probably still legal, and that is what we are in the process of doing now, is trying to determine which of those we are charging are considered to be legal and which are not, and we will be getting that information to you. Mr. English - I know the State Department of Education may say one thing, but I would like to know what Mr. Johnson's opinion is as to whether our instructional fee which we charge to the pupils is legal or not under the Attorney General's Opinion.

Mr. Johnson - Some of the items that were mentioned in the questions and answers that were released, I don't agree with them, but they do come from the State Department of Education. They were worked out by the State Department of Education in conjunction with the Attorney General's office, and I think they are probably binding on us just like the Attorney General's Opinion, although there are several items in there that I don't agree with. Mr. English - What you are telling me is the instructional fee then is not legal according to the State Department of Education.

Mr. Brown - Then before we can really complete a budget preparation, we are going to have to___ . Dr. Smith - It very definitely would affect it, Mr. Brown.

Mr. English - How much money are we talking about in this?

Dr. Smith - On the general instructional fee, it was two dollars ($2) per semester for each student, which means four dollars ($4) per year, and if we had 50^000 students and each student paid theirs, you are talking about $200,000.00. Mr. English - But we know that not every student pays that.

Dr. Smith - That is correct, and that is part of the information that we have to try to obtain to determine what___ .

Mr. Donwerth - Do we collect 70% of it? Dr. Smith - I really don't know at this time, Mr. Donwerth.

Mr. English - Do we have hard figures on how much? Dr. Smith - Yes, each school's record will show the collections that they had from instructional fees. So it is available. Mr. English -Prior to tonight's meeting, did we have a cumulative total for the district as to how much money we are talking about? Dr. Smith - I don't believe we have. audits and determine that.

We will have to go through the records of the

Mrs. Williams - Since we have had some reversals of Opinions, is it advisable to go in for a broader interpretation from the Attorney General? Mr. Johnson - I don't know; this is a pretty broad interpretation that they issued, that Dr. Smith received today. It covered about 15 or 20 different items that they considered as enrollment fees. Mr. English - What is legal then under this? permit as a fee?

Under their interpretation, what do they

Mr. Johnson - I think there is only one item they said that the Board could do, and that is the one that I disagree with them on. They said that the Board could require students to carry insurance on athletes' insurance. I don't think they can; I think it is optional with the student, but they said that the Board could.

Attorney's Report - cont' d_________

3^9

MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D

Attorney's Report - cont'cL

Mr. English - Can we still charge a fee for something like using the typewriters or something like that? Dr. Smith - According to their interpretation, we cannot.

Mr. English - Then we are not just talking about the $2 instructional fee. We are talking about a lot more than $200,000.00 if you took the maximum potential of that.

Dr. Smith - If you took the maximum potential; right.

Mrs. Williams - Mr. Johnson, have you had time to really read the decision from the United States Supreme Court?

Mr. Johnson - No, I haven't gotten a copy of it yet. It won't be available until this coming Monday. It will be printed Friday and I will get it Monday. Mrs. Williams - I am really interested in knowing the details.

Mr. Johnson - As soon as I get it, I will have copies made of it for each member of the Board. Mr. Brown - Mr. Johnson, there have been several opinions, it seems to me, that have some relevance for the schools. Are there lawyers who are making projections as to the implication of these things for school systems or is that left purely to you, or do you have a source of some___ ?

Mr. Johnson - Every opinion that is issued which I think pertains to the school districts generally and particularly to the Oklahoma City school district, I do analyze it and then advise the Board on it, just like I did tonight.

Mr. Brown - Is there a body of expert opinions that comes to you, that gives you some assistance?

Mr. Johnson - No, these opinions are published in a U. S. Law Weekly. It is published on the Friday following the issuance of the opinion and I check it. It gets here on Monday.

Mrs. Potts - I think we as a Board would be interested in what the impact of this law might be on our school district more specifically than just what the law itself says, too. Mr. Johnson - When I get it and read it, then I can advise you more definitely on it. Mrs. Potts - Are there any committee reports any Board Members care to make? We have three committees working. At this point, I didn't know if any of them can give us any kind of an update on their progress.

Report - Committee on Position Vacancy of General Counsel Dr. Start - As chairman of the committee to handle the position vacancy of General Counsel, I am pleased to report that we have met and that we have placed a notice in the Law Journalâ€™which is a weekly publication. I have a copy of the description. The important points I think are that the committee felt that a closing date of approximately September 1 be established; that salary range was negotiable, and that resumes and requests for further information to come to the Clerk of the Board and then forwarded to the chairman of this committee for review. The ad, generally, is General Counsel for the Board of Education, Independent School District $89; Description - Attorney or Attorneys (Legal firm to provide legal counsel assistance, etc.). As chairman of this committee, I would like for the Board to give us some direction in the area of salary. I would like to suggest, and perhaps it is appropriate for a motion that the Board of Education generally approve a fee for a service type of arrangement in the employ of our General Counsel, rather than the retainer. We don't think that we want to close the door completely on a retainer type of arrangement, but I think it would help us as we talk to interested parties, if I can represent the Board as generally favoring a fee for service arrangement; in other words, reimbursement for time spent in providing general counsel to the Board.

Mr. Donwerth - Dr. Start, I believe that probably we would have to discuss this in executive session, because we would be dealing with salaries for employees.

Dr. Start - I am not talking about specific salary; I am talking about the general arrangement. I don't really need to talk specifics, I don't think. I am quite confident and I think other members of the committee feel that our General Counsel will not wish to represent us because of the money involved so much as some other factors, but I would like, if there is general agreement among Board Members, that the Board be represented as generally favoring a fee for service basis, depending on the amount of time spent on providing legal services to the Board.

350

MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D Report - Committee on Position Vacancy of General Counsel - contâ€™d

Mrs. Potts - Is this generally the way it is handled in other school districts, or is this a way that more new Attorney-Board relationships are developing? Mr. Brown - The School Board Journal recommends this way. It feels like that this will give you a tetter understanding of what attorney costs are, that it will give you more flexibility in terms of the kinds and quality of services that you can provide your system. It may be that when we talk to firms, and we have talked about it as a committee, that a firm would want a small retainer for certain kinds of work that would be ongoing, perhaps attendance at Board meetings and this kind of thing. So we want some flexibility in that, but basically the hourly wage is what seems to be recommended by the School Board Journal and people that deal in that area. Mrs. Potts - Are there any Board Members who would object to this committee being able to proceed with that kind of a direction? I think you have general consent.

Report - Committee on Salary Recommendations for Superintendent and Board Employees

Mrs. Williams - Our committee did meet, and Mr. Donwerth will have a motion. Mrs. Potts - I think that we want to wait on that motion because we have some business that we need to take care of first. Report - Committee on Role and Purpose of the Board

Mr. English - The committee on the Role and Purpose of the Board has met and has exchanged proposals and is still in the process of going through those again, and if we keep shooting for the next meeting of the Board, we will have something. Mr. Donwerth - Madam Chairman, the next Order of Business is the Superintendent's Report. I would like to move that we continue with the Superintendent's Report on Item 1, and lay Item 2 and 3 over until the latter part of the meeting and go on with Encumbrances and Purchasing.

R. #179 Change in Order of Agenda for this Meeting

Mr. Brown - Second. Mrs. Potts - Motion made by Mr. Donwerth and seconded by Mr. Brown that we drop Item 2 and 3 from this part of the Agenda, moving it back following the Encumbrances and Purchasing.

It was moved by^Mr. Donwerth and seconded by Mr. Brown to direct the following persons to attend conferences as indicated:

At No Expense to the School District: (a)

Wallace R. Smith and Jerry Rippetoe, American Association of School Administrators1' National Academy for School Executives Seminar on Designing and Implementing Staff Development Programs, July 12-16, 1976, Seattle, Washington. Expenses to be paid by the University of Oklahoma.

At School District Expense:

(a)

Susan Penney, National School Public Relations Seminar, Philadelphia, Pennsylvania, July 12-16, 1976.

(b)

Thelma H. Jones and Valerie Turnell, American Library Association National Conference, Chicago, Illinois, July 18-24, 1976-

On roll call Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. English inquired: I am reminded of something we received in our packet about the media selection process. Was that in response to my question about the books and magazines, the publications that we ban from our libraries or not, or are we going to get that list of obscene pornographic publications?

R. #180 Professional Trips Approved

MINUTES OF MEETING OF JUNE 29, 197 6 - CONT'D

Dr. Smith - I am not sure that I have a "no no" list, Mr. English. This was in response to your request. We thought the question you were asking was what the process was for selecting these. Staff, do we have a "naughty" or "no no" list of books ?

Mr. English - Do we have a list of magazines or books that have been rejected, the requests that have been rejected? Dr. Smith - We will have a record of each of those where there has been a complaint filed or someone has asked for consideration on the material, I am sure. I would say that based on my discussion with the staff earlier, I think there have been very very few requests in the last year or so. Is that not right, Mrs. Jones?

(Mrs. Thelma Jones responded from the audience.) ENCUMBRANCES AND PURCHASING

#181 Approval of Encumbrances

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve payment of encumbrances as listed for June 1-21, 1976.

Dr. Start - I had one question here on page E-2, the third item; Board Action Edwards and French for $750-00Is that legal fees? Drâ– Smith - That is correct. Dr. Start - I don't remember the Board ever approving this action. Dr. Smith - Dr. Start, it is my understanding that some time ago, months or maybe a couple of years ago, you employed Larry French to assist on a retainer fee. This is for Larry French's services.

Mrâ– Brown - We have never discontinued that? Mr. English - I think maybe we have sort of a standing policy on something we voted on once upon a time that would permit our attorney to bring in some outside counseling occasionally when it is needed.

Mr. Donwerth - Is this a retainer charge? Dr. Smith - This is a retainer, and I believe it covers all of his services. believe we have ever paid any additional, have we Mr. Johnson?

I don't

Mr. Johnson - No, when we had the appeal in the integration case on the principals the Board authorized his employment on the integration case.

Mr. Brown - But it is a retainer type structure? Dr. Smith - Right. Mrs. Potts - Are we paying so much a month or____ ?

Mr. Johnson - He has been submitting claims each month, and he has been helping me on all of these cases that we have had in court.

Mr. English - How much is the retainer; is it $750-00? Dr. Smith - Right. Mr. English - For what period of time does that cover?

Mr. Johnson - For whatever time that we need him. Mr. English - Is it a one-month retainer that we are talking about here? Mr. Johnson - Yes.

Dr. Start - The other question I have, and that is going to be a continuing question of mine; that is on page E-3 about 10 from the bottom, and that is Independent Insurance Agents Association - $21,84-8.00 by Board Action. A couple of weeks ago I asked about that, and again I am going to continue to question that until we have a review of that contract. Dr. Smith - The staff recalls that, Dr. Start, and we are in the process__ ; right. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs.,Potts declared that the motion carried.

352 MINUTES OF MEETING OF JUNE 29, 197 6 - CONT'D

A motion was made by Mr- English and seconded by Mr. Donwerth to approve Purchasing Items B-l through B-21 as follows: 1.

Purchase of Miscellaneous Instructional Supplies

Purchase of miscellaneous instructional supplies (chalk, scotch tape dispensers, film, glue, paper, etc.) for warehouse stock from the following companies which submitted the low quotations: $

Western Paper Company United Merchant & Mfg., Inc. (Comarck Plastic Division) Business Essentials, Inc. Constructive Playthings Thompson Book & Supply Co.

398.00

1,152.00 365.12 1,078.08 2,006.42 Total

4,999â€˘62

These purchases are to be charged to Account G 240.00. 2.

Purchase of Paving Spreader Purchase of paving spreader (asphalt) for use by the Maintenance Department from Bert Smith Road Machinery Company, Inc., which submitted the low quotation. This purchase in the amount of $5,244.00 is to be charged to Account BL 6O3O.ll.

Purchase of Science Supplies

Purchase of science supplies (beakers, cages, flasks, forceps, thermometers, test tubes, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications: LaPine Scientific Co. Central Scientific Melton Company, Inc. Southern Biological Supply Co. Frey Scientific Co. Scientific Products Sargent-Welch Scientific Co. Science Kit, Inc. Ward's Natural Science Estab., Inc. Fisher Scientific Co. Total

568.56 686.32 156.68 253-33 927.72 205-40 964.23 118.08 46.80 93-48

4,020.60

These purchases are to be charged to Account G 240.00. 4.

Purchase of Instructional Supplies and Equipment Purchase of instructional supplies and equipment (sewing machine, shears, needles, thread, tacks, staples, etc.) for use by the Vocational Education upholstering and tailoring classes from the following companies which submitted the low quotations: K. D. Fabrics Jackman's Inc. John K. Burch Co. Oklahoma Upholstery Supply, Inc. Cutters Exchange, Inc. Van Waters & Rogers Hygrade Button & Supply Co.

Total

1,040.65 128.4o 17.00 149.10 7.80 188.55 35-05

1,566.55

These purchases are to be charged to the following Accounts:

G 1121.03 G 1230.03 G 240.01 Total

899.90 170.80 495-85

1,566.55

R. #182 Approval of Purchasing Items B-l thru B-21

353 MINUTES OF MEETING OF JUNE 29, 1976 - CONT’D

L #182 Approval of rhrchasing Items 3-1 thru B-21 :ont'd

5•

Purchase of Floor Tile Purchase of floor tile for the Maintenance Department from Cook Paint & Varnish Company which submitted the low quotation in the amount of $2,422.50 to be charged to Account BL 5620.05-

Purchase of Padlocks Purchase of padlocks (combination) for Jefferson, Taft, Moon, and Capitol Hill Middle Schools from Dowlings, Inc., which submitted the low quotation in the amount of $1,918-59 to be charged to Account G 240.01.

Purchase of Repair Parts

Purchase of repair parts (shafts, seals, impellers, etc., for Skidmore pumps) for use by the Maintenance Department from Federal Corporation (standard distributor for these supplies). This purchase in the amount of $2,191.15 is to be charged to Account BL 5620.058.

Purchase of Asphalt Purchase of asphalt (approximately 400 tons) for use by the Maintenance Department from Brooks & McConnell Construction Corporation which submitted the low quotation in the amount of $4,092.00 to be charged to Account BL 5620.05-

Purchase of Frequency Counter and Oscilloscope

Purchase of frequency counter and oscilloscope for the Maintenance Department from Hewlett-Packard Company. This purchase in the amount of $1,500.07 is to be charged to Account G 740.03•

10.

Purchase of Library Shelving and Furniture Purchase of library shelving and furniture (card catalog unit) for use at John Marshall High School from Oklahoma Seating Company which submitted the low quotation on specifications in the amount of $3,099-00 to be charged to Account G 1230.03.

11.

Purchase of Towels Purchase of towels (instructional - physical education) from The Leshner Corporation which submitted the low quotation in the amount of $3,482.60 to be charged to Account G 650.04.

12. Purchase of Instructional Supplies Purchase of instructional supplies (toys and games) for use by Dunbar Center, Bilingual Project, and Teacher Corps from the following companies which submitted the low quotations: Educational Teaching Aids Leswing Press •Childcraft Education Corporation R. H. Stone Products Skill Development Equipment Company S & S Arts and Crafts Practical Drawing Company Nasco Learning Resource Center, Inc. Rex Sales Company Ideal School Supply Company Community Playthings GSC Athletic Equipment Constructive Playthings Dowlings, Inc. Total

265.35 184.58 674.30 10.55 1,002.60 23-60 22.35 54.91 68.09 1,583-85 21.00 450.15 76.00 534.57 95.68

5,067.58

purchases are to be charged to the following Accounts:

240.00, Title VI-B 240.01, Title 1-11 1230.03, Teacher Corps 1230.03, Title VI-B Total

2,475-77 184.58 1,208.10 1,199-13

5,067.58

These programs have been approved on our Federal Educational Grants, and/or Programs.

354

MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D

13â€˘

Purchase of Steel Supplies Purchase of steel supplies (sheet metal, angle iron, expanded, metal, and reinforcing rod) for use in industrial arts education, World of Construction, and hy the Maintenance Department from the following companies which submitted the low quotations on specifications:

Steel Supply Company Ducommun Metals Company

Total

626.55 678.00

1,304.55

These purchases are to be charged to the following Accounts:

G 240.01 BL 5620.05 Total

14.

28.80 1,275-75

1,304.55

Purchase of Data Processing Equipment and Supplies Purchase of data processing equipment and supplies (program and procedure reference stations, test cards, tapes , seals, cabinets, etc.) for use by Technical Services from the following companies which submitted the low quotations on specifications:

Data Documents, Inc. Wright Line, Inc. The H. G. Fleming Company Visible Computer Supply Aokansas, Inc. Total

5,805.00 1,411.76 572.50 552.10 720.00

9,061.36

These purchases are to be charged to Account G 130.17.

15-

Purchase of Teaching Aids Purchase of teaching aids (film, record forms, test booklets, achievement tests, reading tests, basic reading books, replacement prints, etc.) for Office of Assessment and Placement, Adult Education Center, Learning Center Project, and Media Services from the following companies (quotations and materials available only from the designated publishers and/or distributors): Walt Disney Educational Media Company The Psychological Corporation Steck-Vaughn Company Coronet Instructional Media Total

5,923.75 36,345.59 1,110.00 3,032.80

46,412.14

These purchases are to be charged to the following Accounts: G 320.03 G 1121.04, Adult B. E. *240.01, Title 1-11 *230.01, Title IV-B

Total

9,649-34 1,110.00 26,696.25 8,956.55

46,412.14

*Ihese purchases have been approved on our Elementary and Secondary Education Act Application.

16.

Purchase of Tools and Supplies Purchase of tools and supplies (wrenches, ratchets, wheelbarrows, brick hammers, trowels, levels, etc.) for use at the Foster Estes Vocational Technical Center and by the Maintenance Department from the following companies which submitted the low quotations on specifications:

Broadway Auto Supply Hart Industrial Supply Company Snap-On Tools Corporation Contractor's Supply Company Brown Machinery Company Severin Supply Company American Industrial Supply Company Total

197-70 128.30 138.22 372.00 344.66 286.88 35-63

1,503-39

R. #182 Approval of Purchasing Items B-l thru B-21 cont'd

355 MINUTES CF MEETING OF JUNE 29, 1976 - CONT'D

R. #182 Approval of Purchasing Items B-l thru B-21 cont 'd

16.

Purchase of Tools and. Supplies - cont'd These purchases are to he charged to the following Accounts:

G 240.04 G 1121.03 BL 5620.05 Total

17-

523.47 134.96 844.96

1,503-39

Purchase of Art Equipment and Supplies Purchase of art equipment and supplies (kiln, treadle wheels, tool kits, clay, stain, etc.) for use at Capitol Hill High, John Marshall, Central Innovative and Northwest Classen Schools from the following which submitted the low quotations on specifications: Klopfenstein & Sons University Arts & Crafts R. E. Crain Company The Clay-Stone Company The House of Clay Swest, Inc. California Kiln Company, Inc.

Total

9,335-73

These purchases are to he charged to the following Accounts:

8,912.48 423-25

G 1230.03 G 240.01 Total 18.

9,335-73

Purchase of Office Machines Purchase of office machines (typewriters, adding machines, calculators, transcribing and dictating machines) for use in business education classrooms, Cooperative Office Education Classrooms, Adult Education, school and administration offices from the following companies (totals shown reflect allowance for exchange machines):

Electronic Dictation Systems, Inc. Donnell Typewriter Company Olivetti Corporation of America IBM Corporation Oklahoma Typewriter Company Capitol Hill Typewriter Company Fuzzell's Calculator Corner Monroe, The Calculator Company Royal Typewriter Company Total

68,400.22

These purchases are to he charged to the following Accounts:

BL 6030.ll G 1230.03 *240.01, Title III-ll **1230.03, Title I-11

432.22 65,380.80 2,028.08 559-12 Total

68,400.22

*These purchases have heen approved on our National Defense Education Act Application. **These purchases have heen approved on our Elementary and Secondary Education Act Application.

19-

Purchase of Audio-visual Equipment and Supplies Purchase of audio-visual equipment and supplies (headsets, jack boxes, cassette tape recorder/player, projectors, filmstrip viewers, cameras, screens, card readers, etc.) for use by Learning Centers, Media Center, Teacher Corps, Trainable Support Class, Adult Education, Central Innovative High School, various schools and warehouse stock, from the following companies which submitted the low quotations on specifications:

356

MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D 19.

Purchase of Audio-visual Equipment and Supplies - cont'd Lawrence Photo of Oklahoma, Inc. Ludwig Photo Enterprises Wait Sales Company Systa-Matics, Inc. Wholesale Electronics Pipkin Photo Service Thompson Book & Supply Co. Electronic Dictation Systems, Inc. Hohstadt Stillwater School Equipment Co. Composite Video Thompson Movie Supply, Inc. Fairview Audio-Visual Company Dowlings, Inc. Audio Visual Educational Systems Southwestern Audio Visual Company Total

164.18 1,123.54 42.56 18.52 1,325-00 49.78 640-79 3,040.70 64.50 708.90 232.60 6,574.00 1,659.42 2,733-57 1,188.40

19,566.46

These purchases are to he charged to the following Accounts: *1230.03, Title VI-B *1230.03, Teacher Corps *1230.01, ESAA-2 G 1230.03 *1230.03, Title 1-11 *240.01, Title 1-11 *1230.03, CEP *230.01, Title IV-B 1121.03 *1230.03, Title 3-10 G 240.00 *240.00, Title 3-11 *240.01, Title VI-B

Total

670.22 773-98 953-90 692.85 537-25 28.50 49.78 12,398.56 43-30 321.70 2,814.60 35-92 245â€˘90

19,566.46

*These purchases have been approved on our Federal Educational Grants and/or Programs.

20.

Purchase of Instructional Supplies Purchase of instructional supplies (mat board, poster board, mounting board, mimeograph paper, duplicating paper, pencils, and cellophane tape) for warehouse stock for use by all schools from the following companies which submitted the low quotations (prices extended from previously approved quotations and/or agreements).

Carpenter Paper Company Graham Paper Company Business Essentials

Total

3,049-80 23,285-00 2,617-00

28,951.80

These purchases are to be charged to Account G 240.00.

21.

Authorization to Validate Agreements Authorization to validate agreements with the following companies for furnishing staples (July 16, 1976 through January 1, 1977)> frozen foods (July 22, 1976 through January 30, 1977); and canned foods (August 15 through September 21, 1976):

Tyler and Simpson Company Kraft Foods Tharp Brothers, Inc. Scrivner, Inc. Wm. E. Davis & Sons, Inc.

Cagle's Enterprises, Inc. Hunt-Wesson Foods, Inc. Morton Foods, Inc. Cargill, Inc. Mid-Central Fish Company John Sexton and Company Kerr-Dawson Associates, Inc. Wilson and Company, Inc.

Staples, Frozen Foods and Canned Foods Staples, Canned Foods Staples Staples, Frozen Foods and Canned Foods Staples, Frozen Foods and Canned Foods Staples, Canned Foods Staples, Canned Foods Staples Staples Frozen Foods Frozen Foods and Canned Foods Canned Foods Frozen Foods

R. #182 Approval of Purchasing Items B-l thru B-21 cont'd

357

MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D

R. #182 Approval of Purchasing Items B-l thru B-21 cont'd

21.

Authorization to Validate Agreements - cont'd

Ca Tel Foods (Midwest Brokerage Co.) Gooch Packing Company, Inc. B & H Sales Company Butcher Boy Foods (Midwest Brokerage Co.) Lieberman Product Company Armour Foods Keeth & Associates Advance Meat Mead's Frozen Food, Inc. Frionor Norwegian Frozen Fish, LTD. (Midwest Brokerage) Rocky Mountain Mercantile Plantation Baking Company

Frozen Frozen Frozen Frozen Frozen Frozen Frozen Frozen Frozen

Foods Foods Foods Foods Foods Foods Foods Foods Foods

Frozen Foods Canned Foods (Alt.) Staples (Alt.)

Dr. Start - I would just like to voice my bias on Item 15, the $36,000.00 paid to the Psychological Corporation. I assume this is for psychological testing materials. I should like for us to look seriously into the value of these psychological tests, because I am not convinced they are worth $36,000.00.

Mr. English - Is that what it's for?

Dr. Smith - I believe that they publish other than just psychological tests. Is that not right? They produce a pretty complete range of tests, Dr. Start. It is not just psychological tests. Mr. English - Was there a nod out there (in the audience) some place that said yes? Is any of it for psychological tests? Dr. Smith - Psychological Corporation; I might mention the MAT Elementary, Primary Elementary, Primary II Advanced Test, Mental Ability Test, Reading Test, WISC, Readiness and Achievement Tests. I don't recognize any of them on the list as psychological per se, Mr. English.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; aid Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

L #183 Soard Adjourned ;o Executive Session - 8:25 p.m.

Mr. Donwerth - I move that we adjourn to Executive Session for the purpose of discussing personnel and salaries. Mr. Brown - Second. Mrs. Potts - Motion made by Mr. Donwerth and seconded by Mr. Brown that we adjourn to Executive Session at this time. Any discussion?

Mr. Donwerth - We will reconvene here after the Executive Session? Mrs. Potts - Yes.

Board Reconvened Ln General Session - 9: 50 PÂŤm.

Mrs. Potts - Having concluded our Executive Session, we will resume our general session. We would like to suggest that we try and conclude this meeting at 10;30 tonight, and then the remaining budget reports be taken up at the following Board meeting which would be July 12. I would like to suggest that we might want to at that meeting start our regular meeting at an earlier time, which I think we would want to discuss whether we would begin the meeting at perhaps 5:30 or 6:00 so that we can be sure and finish getting through the budget. And also, we do have a decision to make relative to the Rights and Responsibilities Code, and we will need to get both of those items in that evening. CONTINUATION - DISCUSSION 1976-77 BUDGET Mrs. Potts presented Dr. Smith,who stated: At the June 21 meeting of the Board, the staff members presented data on the estimated revenue for 1976-77> and as you recall that amount was $45,450,000.00. We also began the discussion on various expenditure requests from the various divisions and departments; the Superintendent's Office, Personnel Services Department, School-Community Relations Department, and began the Business Management and Operations Department and got through most of that. We will continue that discussion with the completion of the Business Management and Operations Department, and then proceed into the Instruction Division. I would like to restate to members of the Board, if you do have questions and need to seek clarification, feel free to ask them.

358

MINUTES OF MEETING OF JUKE 29, 197 6 - CONT'D

CONTINUATION - DISCUSSION 1976-77 BUDGET - cont'd Dr. Lunn presented Mr. Allan Williams, Director of Transportation Services Department, who informed the Board regarding the services and expenditures of the Transportation Department, and priorities and plans for 1976-77 as they relate to Budgeting.

After Mr. Williams responded to comments and questions By memBers of the Board, Dr. Lunn presented information regarding the fixed or operational charges necessary to operate the school system. Aside from these charges, Dr. Lunn explained the recommendation of mini-grants, and responded to inquiries By the Board.

Dr. Lindley, Assistant Superintendent, Instruction Division, related the functions of the Instruction Division, recommendations for personnel for the 1976-77 school year, and other. Following his presentation, Dr. Lindley presented Dr. Jerry Rippetoe, Director, Curriculum Services Department, who explained the major functions of the Curriculum Services Department, and gave recommendations for consideration in the Budget for 1976-77-

Dr. Lindley and Dr. Rippetoe, too, responded to inquiries and comments By memBers of the Board. (A complete transcript of the presentations and discussion is on file in the Clerk's office.)

STATUS REPORT ON PLANNING FOR PROGRAMS FOR TALENTED AND GIFTED PUPILS

Dr. Rippetoe gave a status report on planning for programs for talented and gifted pupils, as follows:

As you recall, the Board has directed us to have some kind of plan By January for the following school year. The funding did come through from the State Department, and we did receive notice that if we were interested in securing state funds for any program in the gifted and talented area, that we must submit a proposal. We did submit a proposal which was maybe a watered down version somewhat of the proposal that we submitted to you regarding the third and fourth year students. We asked for programs in three elementary schools to serve third and fourth year students, and essentially using a laboratory or learning center approach, and in schools where we have open education, team teaching taking place, where we could normally pull the students out, and of those students that on the MAT test that tested 85 percentile and above would be pulled out. This is in a proposal form, and I must admit that in an effort to try to secure the state funds, we did submit this proposal in a hurry, because we only had approximately four or five days in which to do it.

Dr. Smith - Dr. Rippetoe, isn't it also true though, that you don't have your guidelines from them and you don't know how they are going to award them, and you may have to resubmit, but this is really just to get the name that we are interested in a program in the gifted and talented area and are in the process of developing criteria and guidelines, etc.?

Dr. Rippetoe - Tes, that's right. The State Board meets on July 29 to adopt supposedly the guidelines that have been written by a task force committee, of which I am a member. We should, after that date, be screening the proposals that have been submitted by the school districts. On the basis of that funding, and since the way the funding has been done, I am sure there will be a lot of modifications that will be submitted. The funding is based on $10,000.00 for teacher-based units, that is where teachers and students are involved in an ongoing program for the entire year, and $5,000.00 for nonteacher units, which the students are on an ongoing program throughout the year, and then $2,000.00 special projects that can be submitted. So school districts that are supposedly getting enough to pay staff will probably have to do a lot of resubmitting, because the $10,000.00 figure would just barely pay staff in some areas. So I am certain there will be a lot of redoing once that thing is done. I was in contact with Mr. Huff and he did guarantee me the fact that the guidelines would be submitted on July 29 to the State Board, and that at this point no school district in the State of Oklahoma has received any funding or has been promised a funding. Mr. English - When do you anticipate that you might have a revised proposal ready for submission?

Dr. Rippetoe - We would like for our total committee, speaking for our school district, to take a look at what we might do with the amount of money that we may be getting. If we were getting $10,000.00 or three $10,000.00 units, then I could see where we could do more than we could if we were getting only three $5^000.00 units.

[ -

â–

Mr. English - So if the state approves $10,000.00 for the Oklahoma City school system, then we can submit a revised application?

359 MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D

STATUS REPORT ON PLANNING FOR PROGRAMS FOR TALENTED AND GIFTED PUPILS - cont'd

Dr. Rippetoe - I would almost be sure that we could, Mr. English. I haven't asked and gathered information, but this is one of the things that we talked indirectly with Mr. Huff about, who is the state coordinator, that there would have to be some modifications once the money was secured. And he agreed that this would probably be necessary.

Dr. Start - Irregardless of this carat that the State Department of Education is dangling over the district, I am still very interested in providing a program for our talented students. I would like to see us develop a program, K through 12, in all schools. I think that we can develop the program without setting up special instructional centers and taking the talented students out. I feel that the curriculum can be modified to include a program in every building. I think this may require a lot of in-service for teachers to know how to identify the talented students and motivate them and turn them on, but I would rather see us spend the money there in program development and increase skills on the part of our teachers, because I am absolutely convinced that the key to education of children is a motivated student with a talented teacher. And you can forget about your TV and the amount of money and all that other stuff. I still would like to see us develop a program and increase teachers' skills, K through 12, rather than separated, set aside programs. Dr. Rippetoe - Of course, this is one of the things that we are wanting to do here is develop a demonstration model within these three buildings so that we could bring the teachers in for in-service to these, to interact with the teachers that are actively Involved with the students. So that was one of the components of the proposal,which is in essence what you are saying, but it would not be to the magnitude of K through 12.

Comments Mrs. Potts

I would suggest that at our next Board meeting that we schedule the remaining of the budget in the early part of the agenda. You all put in a lot of waiting time and we really appreciate it. We would like to take up the budget portion prior to the other reports that might come in. UNFINISHED BUSINESS

In regard to a motion printed in the agenda which was made by Dr. Start and seconded by Mrs. Williams at the meeting of June 21, 1976, with reference to the use of accrued leave and military duty, Dr. Start stated: Madam Chairman, with the permission of my second, I withdraw that motion. I still think the matter is: not ended with the withdrawal of my motion . I would like to ask Dr. Smith to make a more specific recommendation of how we should deal with the individual situation of Joyce Murray. She has been patient; she has gone through channels, and I would like to deal with that situation as an individual item. Do you recommend that we allow her to use her accrued leave to make up the 18 days which she is missing in the military policy? R. #184

Recommendation Approved Regarding Military Leave Days

Dr. Smith - As you recall, I did send out the summary information on the two individuals mentioned here, and with the information on the dates the leaves began, when they ended, the position in light of the new Attorney General's rulings, etc. With this new Attorney General's ruling, it resolves the one issue; that of relating to the individual who filed the concern. The other item it carries and takes care of. There was a total of 78 working days involved in the military leave. This new provision would provide for 60 of those to be provided under the military leave, with 18 working days then remaining that would be beyond that. My recommendation was not to alter the contract or the policy which is in the contract unilaterally, but let the negotiating teams clarify that special obligation provision in there. It would be my recommendation, based, on the information that we have at this time and with the lack of clarification on this one case that has been brought to mind, that the 18 working days, that the individual be permitted to utilize the leave days that have been accumulated to take care of this. Dr. Start - I move that we accept this recommendation.

Mrs. Williams - Second.

Mrs. Potts - The motion has been made by Dr. Start and seconded by Mrs. Williams that Joyce Murray be permitted to take the remaining 18 working days as leave days. Mr. Brown - Does that mean that she will get paid for them?

Dr. Smith - That means that she gets paid for them; leave with pay.

Mrs. Potts - Is there any discussion? Mr. Donwerth - Are we considering this as an individual case and not to set a precedent for others?

360

MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D

Drâ– Smith - That was my recommendation, that we not change the policy, that that be done through the regular process. Mr. English - We are simply recognizing the law, aren't we?

Mr. Donwerth - We are paying her an additional 18 days. She is getting paid for 60 under military leave, and then taking 18 of them under accrued leave.

R. #184 Recommendation Approved Regarding Military Leave Days cont'd

Mr. English - She can do that, can't she, already? Dr. Smith - She would be permitted under the law to have 60 of the days on leave paid as military leave days. She was actually gone 78 working days. The request has been made to interpret the "special obligations"provision under our cumulative leave policy to use 18 of these other days as days to cover these days that military leave would not cover.

Mr. Donwerth - These cumulative days are what we call sick leave, is that correct? Dr. Smith - Sick leave and personal business leave is the category there. And as you recall, the one provision does say, "and for special obligations," and it is not defined. And that's the portion that we indicated that the negotiating teams need to work in that area to get clarification. Mr. English - I thought that was what you could do anyway. Mrs. Potts - So we are making an exception in this case because of a problem of clarification. Is there any other discussion? Madam Clerk, call the roll please.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mrs. Potts - We had a discussion in the Executive Session regarding personnel matters, and part of the personnel matters had to do with salary considerations as well as placement and recommendations of personnel. I will let Mrs. Williams comment with relation to this. Mrs. Williams - Madam President, we took under consideration the Superintendent's contract and it was agreed to renew the Superintendent's contract for another year through June 30^ 1977I move the following recommendations: In addition to the Superintendent's salary, we considered other Board employees; to wit, for our Treasurer, the salary, from $10,000.00 annually to $12,500.00 annually; the Superintendent's salary, from $38,000.00 to $40,500.00; the Auditor - Thomas and Company, from $14,300.00 to $15,000.00; Auditor - Moak, Hunsaker and Rouse, from $17,500.00 to$18,200.00. Since there is no particular stipulation for the additional duties performed by the Clerk of the Board, we are recommending that $25-00 per meeting in addition to her regular Clerical salary be given. In the event that she has to miss a Board meeting and the Deputy Clerk performs the duty, that the Deputy Clerk be paid the stipulated amount.

R. #185 Approval of Recommendations for Salary of Superintendent and Board Employees

Mr. Brown - Second. Mrs. Potts - Mr. Brown seconds the motion. for these recommended salary increases?

Is there any discussion of this motion

Mr. English - I think on the Superintendent's contract, that there needs to be some discussion that the contract is identical to the one for the current year with the exception that the provision for an annual medical examination is deleted, and I think that other than that, it is the period commencing July 1, 1976 and expiring June 30, 1977Mrs. Potts - Are there any other comments regarding this? approval of these recommendations.

Let's have a vote for

Mr. Donwerth - I move the approval of the Superintendent's recommendations on personnel assignments.

Mr. Brown - Second. Mrs. Potts - Motion made by Mr. Donwerth and seconded by Mr. Brown for approval of the Superintendent's recommendations on personnel assignments. Any discussion on this motion? Mrs. Williams - When will these be made public?

R. #186 Approval of Superintendent's Re co mmendat ions on Personnel Assignments

361 MINUTES OF MEETING OF JUNE 29, 1976 - CONT'D R. #186 Approval of Superintendent's Re c ommendati ons on Personnel Assignments cont'd

Dr. Smith - Nine o'clock tomorrow. We have a meeting scheduled with the employees and will make the news known at that time.

Mrs. Potts - Any other discussion or questions?

Madam Clerk, call the roll please.

(in voting, Mrs. Williams stated: vote aye.)

I had some concerns and I voiced them, hut I will

ADJOURNMENT R. #187

Adjournment

A motion to adjourn was made hy Mr. Brown and seconded hy Mr. Donwerth. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A. mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST:

Approved the 12th day of July, 1976.

362

MINUTES OE MEETING OF JULY 12, 197 6

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, JULY 12, 1976, AT 6 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

Roll call established that six of the seven Board Members were present. arrived at 6:^5 p.m. Mrs. Williams departed the meeting at 7 p.m.

Roll Call

Mr. Brown

All the visitors present were welcomed by Mrs. Potts.

HEARINGS The following persons addressed the Board:

(1)

Curt Schwartz - President, Arts Council of Oklahoma City

(2)

W. David Pardue - Attorney representing William Gibson, former employee.

Mr. Schwartz spoke in regard to the interest of the Arts Council of Oklahoma City that the Opening Doors Program be continued and included in the budget for 1976-77â€˘

David Michael Swickey, who had registered to address the Board, requested that he delay his remarks until the discussion on the Student Rights and Responsibilities Handbook. Mr. Pardue addressed the Board as legal counsel for Mr. William Gibson, a former employee, and asked that the Board find that Mr. Gibson's file which reflects that he voluntarily resigned is in error, requested a hearing, and other.

Following inquiries and discussion by Mr. Pardue, Mr. Gibson and members of the Board, Mr. Donwerth inquired: Mr. Pardue, what you are asking for is an evidentiary hearing; is that correct; where you can present evidence without any accusations, or crossexamine ?

Mr. Pardue - Wethink that would be the fairest and most expeditious way to find out, to come to the bottom of this application. We would hope that the Board would grant us that time for a hearing. I think that would be the best way to do it. Dr. Start - I guess that is where you and I perceive things differently. An evidentiary hearing should be conducted with the principals involved, not necessarily at this level. You perceive it should be at the Board level. I perceive it to be back at the administrative level. That is the way I interpret our grievance committee evidentiary hearing, to answer charges, your ability to cross-examine and find out and talk with people at that level, not in public at this Board meeting. Until such time as you are not satisfied of the results of the evidentiary hearing, I personally don't feel that your case should come to this Board at this point.

Mr. Pardue - All I can do is state that in my opinion the force of the statute has got to be controlling this situation, and it clearly sets out that I am in the right place at the right time. Dr. Start - Mr. Johnson, do you concur with that? Mr. Johnson - No, from what I know about the case, and all that I know is just what I have heard here, I don't see how the Board has dismissed him. I don't see how this consitutes a dismissal. The principal asked him for his resignation, and I don't see how you can say that that is the Board of Education that is dismissing him from his employment. And I don't see how that Section 70-6-103 would apply here in the case. I know it has been practiced by the Board in the past, that when they make a complaint, to refer it for investigation and report back to the Board. That has been our usual practice on it, and then the Board decides whether it wants to go into it any further or not after it has had a complete investigation made.

Visitors Welcomed

363

MINUTES OF MEETING OF JULY 12, 1976 - CONT'D

HEARINGS cont'd Dr. Start - I would like to suggest that we proceed along this manner; that we do as requested; investigate these charges and hold an evidentiary hearing, not an evidentiary hearing before the Board, but to get out the facts on both sides, give the complainants proper recourse in an administrative evidentiary hearing, and for the Board to receive a full report of that before we decide to hear the case before the Board.

Mr. Pardue - We certainly wouldn't object to that procedure.

Mrs. Potts - What is the feeling of the rest of the Board?

Mr. Donwerth - I think we need to follow due process. And I believe that Dr. Start | is correct that before it comes directly to the Board, that it should go through the â€˘ proper channels. And if you have no objections to it, I feel that when any accusations I are made publicly, either one from either side, that the other party should be present.! I feel like Dr. Start, that we should go ahead and accept this, investigate it, let 1 you proceed through the proper channels, then if it comes back to the Board for an I evidentiary hearing publicly before the Board, then at that time we will take it up. h Mrs. Williams - Would this not require an executive type session?

Mrs. Potts - It is possible. And I would stand corrected if I am mistaken, but it would be possible for a person raising such a complaint to request an executive session for consideration of personnel problems. Normally, when the Board is dealing with a problem, it has been handled in this arena here.

Dr. Start - Mr. Pardue is asking for an investigation of the two charges; dismissed without due cause and without due process. Let's investigate the charges, give him an opportunity at an evidentiary hearing at the administrative level to cross-examine the principals involved, and after that is completed, give us the report and we will go on from there. Mrs. Potts - I think we are all in agreement on that.

Is that correct?

Dr. Start - WouH that he the proper procedure, Mr. Johnson? Mr. Johnson - Yes. Mrs. Potts - We will proceed in that direction and will be looking for the reports that will follow this. (A complete transcription of the presentation and discussion is on file in the Clerkfe office.)

MINUTES OF PREVIOUS MEETING R. #188 iinutes Approved

It was moved by Mr. Donwerth and seconded by Mrs. Will jams to approve the Minutes of June 29, 19j6 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. Englisii voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye;and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

LEGAL AND FINANCIAL REPORTS

attorney's Report

Mr. Johnson reported as follows: (1) Truitt Case - On our demur in the Truitt case, it was set for hearing last Thursday (July 8, 1976). The Judge to whom the case was assigned was tied up on a cement mix strike case, and we waited around all the morning until 12:30 and he finally said he couldn't hear us. So it has been reset for this coming Wednesday (July 14, 1976).

(2) Request for Executive Session - There is some pending litigation that I would like to discuss with the Board in an executive session. I might say that the Attorney General has held that the governing body may meet in an executive session to confer privately with its Attorney concerning litigation. So an executive session for this purpose would be entirely legal in my opinion, and would be sanctioned by the Attorney General's Opinion. At the Board's convenience I would like to request an executive session for that purpose. Mrs. Potts - With the Board's approval, we will plan on doing that at the conclusion of the business that we have to take care of tonight. Treasurer's Report

Mr. Ladd gave a routine Treasurer's report.

364

MINUTES OF MEETING OF JULY 12, 1976 - CONT'D A motion was made by Mrs. Williams and. seconded by Mrs. Hill to accept the reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the. motion carried.

R. #189 Reports Approved

SUPERINTENDENT'S REPORT Continuation - Discussion of 1976-77 Budget

Dr. Smith - At the last two meetings of the Board, reports have been given on the estimated revenue for the 1976-77 school^ year for our school district, and we began our presentations on the proposed expenditure plan. We have heard those from all departments, with the exception of concluding a section on the Instruction Division. Following the presentation this evening, the staff will be involved in making a compilation of all of these requests and will be in the process of preparing an itemized print-out, and will be preparing and submitting for the Board's consideration and study, the details of the proposed expenditure plan. To complete the discussion this evening, Dr. Lindley and his staff are here to complete the discussion on the Instruction Division. After some introductory remarks by Dr. Lindley regarding the continuation of the discussion of the 1976-77 budget for the Instruction Division, the following persons presented information in regard to the operation and recommendations for their respective departments as they relate to consideration of the budget for 1976-77: (1)

Mr. Aristle Russell - Director of Elementary Schools

(2)

Dr. John Brothers - Director of Middle Schools and Fifth Year Centers

(3)

Mr. John Sadberry - Director of High Schools

(4)

Mr. Jim Johnson - Director of Pupil Services Department

Dr. Smith and each of the presenters responded to inquiries and comments by members of the Board.

A motion was made by Mr. Donwerth and seconded by Mr. English to approve the following: (a)

General Fund estimated operating budget for the 1976-77 school year in the amount of $45>3OO^OOOÂŤOO-

(b)

5-Mill Building Fund estimated operating budget for the 1976-77 school year in the amount of $3,022,000.00.

Mr. English inquired: When will we be making a report to the County Excise Board?

Dr. Smith - We will be making it as soon as the Board authorizes it. We have until July 25, legally, to submit it. However, we pay bills and pay salaries twice a month, and if we do not file it prior to the July 15 payday and payment of bills, we will not be in apposition to authorize the drawing and drafting of those warrants. Mr. English - What you are telling me then is that the itemized expenditures budget that has to be submitted to the County Excise Board is at this time not ready? Dr. Smith - No, we do not submit the itemized detailed print-out of the budget to them.

Mr. English - I just used the language of the law in talking about itemized; to show by classes and departments and this sort of thing.

Dr. Smith - When we called for the election, we actually printed at that time the estimate of the needs and much of the information that is required to be submitted to the Excise Board. Mr. English - I guess my question is really that we have submitted actually one-half of what we are going to be asking the County Excise Board to approve. Actually, when we tell them what our estimated revenue is, we also tell them what our estimated expenditures are. And there is an itemized expenditure sheet in which you break it down; right?

Dr. Smith - It is a very very brief itemized sheet, if you want to say it that way. Mr. Light, do you happen to have a copy of the form that is used with you that is submitted to the Excise Board? Mr. (David) Light - There is a very large legal document that is signed by the President of the Board and by the Treasurer, andâ€™then later on will be signed by members of the Excise Board. As far as the General Fund, there are only two line items - current operating expenses and interest on warrants. That is the only breakdown that we have in that document, and that is the document that is officially filed at the County and is also officially filed with the State.

R. #190 Approval of General Fund and 5-Mill Building Fund Estimated Operating Budget for 1976-77

365

MINUTES OF MEETING OF JULY 12, 1976 - CONT'D L #190 approval of teneral Fund and j-Mill Building fund Estimated )perating Budget :or 1976-77 :ont 'd

Mr. English - Then we don't have to break it down by departments or divisions within those?

Mr. Light - No sir; just those two items. And this is just our estimated operating expense. Then the legal budget, of course, will be cut down where they won't include as much as we will include as the estimated operating budget. Toward the latter part of the year in June, we will come back to you with a supplemental appropriation that will then bring our legal approved dollar value up to our operating dollar value. This movement is to allow us to pay on the 15th and continue with the regular business of the Board.

It was moved by Mr. English and seconded by Mrs. Hill to approve the following recommendation:

(a)

The employment of certified personnel as recommended by the Superintendent for the 1976-77 fiscal year. The District to enter into appropriate contracts with those persons; salaries of these employees to be continued, for a temporary period of time during the 1976-77 school year, at the rates and on the salary plans previously approved by the Board for the 1975-76 fiscal year; however, after salary plans for the 1976-77 fiscal year have been approved by the Board, employees whose term of contract or employment started at the beginning of the 1976-77 fiscal year, to be paid retroactive to July 1, 1976 (or the date of their employment if other than July 1) on the 1976-77 plan, however, as provided byOklahoma law all certified personnel salaries to be subject to any necessary adjustment, if required, to be made to bring the total of all certified personnel contracts within the amount of valid appropriations approved for such purpose.

(b)

The employment of noncertified personnel on a month-to-month basis at the rates and on the salary plans approved by the Board for the 1975-76 fiscal year; however, after salary plans for the 1976-77 fiscal year have been approved by the Board, employees whose term of employment started at the beginning of the 1976-77 fiscal year to be paid retroactive to July 1, 1976 (or to the date of their employment if other than July 1), on the 1976-77 plan, as recommended by the Superintendent.

(c)

The contracts with certified personnel for the school year 1976-77 and statutory notices of nonemployment to certified personnel who will not be employed for the 1977-78 fiscal year, to be executed or given for and on behalf of the Board by either Superintendent or the Director of Personnel Services.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

3. #192 Approval of Rental and/or Lease Agreements

A motion was made by Mr. English and seconded by Mrs. Hill to approve the rental and/or lease ..contracts as follows:

On a temporary basis while revised leasing policy is under consideration (a)

The continuation of the present agreement with Northside All Sports Association, Inc., Village Post Office Station, Oklahoma City, Oklahoma, to lease the Grant Elementary School Property. Rent $25.00 per month.

(b)

The continuation of the present lease agreement with The Oklahoma County AFL-CIO Council to lease the Walnut Grove building and property, 500 South Durland.

(c)

The continuation of the present lease agreement with Riverside Recreational Center, Inc., Oklahoma City, Oklahoma, to lease a building (previously Woodson Elementary School), Southwest 13th Street and South Harvey.

(d)

The continuation of the preseat lease agreement with the City-County Area Council, Inc., to lease the Dunjee Junior-Senior High School Building and site, increased to include the garage and stadium.

(e)

Continue the present lease agreement for the Arcadia High School Building with an Arcadia community group, The Arcadia Community Council in lieu of the Arcadia Youth in Action.

366

MINUTES OF MEETING OF JULY 12, 1976 - CONT'D

During the 1976-77 fiscal year (a)

The continuation of the present lease agreement with General Electric Company Power Tube Department, Schenectady, New York, for the lease of two UHF Klystron television transmitting tubes at the rate of $500.00 for each month tubes are used.

(b)

The continuation of the present rental rate with the Board of Regents for Oklahoma Agricultural and Mechanical Colleges for rental of Whittier property. Rental $318.00 per month.

(c)

The continuation of the present agreement with The First National Management Corporation, Oklahoma City, Oklahoma, for the space to house the antenna and television transmitting equipment for Channel 25 at the rate of $400.00 per month.

(d)

The continuation of the present rental rate with Junior Achievement of Greater Oklahoma City, Inc., 6215 N. Western, Oklahoma City, Oklahoma, for the Carey Elementary School and University Heights Elementary School properties. Rent $100.00 and $325-00 per month respectively.

R- #192

Approval of Rental and/or Lease Agreements cont'd

(a)

Authorization to continue membership in the Council of Big City Boards of Education and the National School Boards Association for the 1976-77 fiscal year at an annual fee of $1,000.00.

(b)

Authorization to continue membership in the Oklahoma State School Boards Association for the 1976-77 fiscal year at an annual fee of $1,500.00.

R. #193 Authorization to Continue Memberships

On roll call, Mir. Brown voted aye; Mir. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. It was moved by Mrs. Hill and seconded by Mr. English to direct the following persons to attend conventions and meetings as indicated:

At School District Expense (a)

Mary Stubbs and twenty-one (21) Food Service employees, American Food Service Convention, Honolulu, Hawaii, July 31- August 8, 1976. Registration expense of $75-00 per person and Mrs. Stubbs' expenses to be paid from Central Food Service funds.

(b)

Frank Tefertiller, Indian Education Review Conference, Albuquerque, New Mexico, July 20-21, 1976. Expenses to be paid from Indian Education funds.

(c)

Jesse Lindley, Aristle Russell, Mary Bloomer, Maree Tarver, and Frances Jackson, show-cause hearing on the school district's application for the Emergency School Aid Act Program for 1976-77, Dallas, Texas, July 9, 1976. Travel to be by car. Confirmation.

R. #194 Professional Trips Approved

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

A motion was made by Dr. Start and seconded by Mr. Donwerth to approve the following Resolutions of Appreciation: (a)

W. C. "Bill" Haller, retired administrator, deceased June 14, 1976.

(b)

Margaret Kay McKinley, teacher at Adams, deceased June 16, 1976.

(c)

Mary E. Williams, retired cafeteria employee, deceased June 11, 1976.

(d)

Gladys C. McDonald, retired Director of Elementary Education, deceased July 2, 1976.

(e)

Dell Beeson, retired Supervisor of Custodians, deceased July 5, 1976.

(f)

Lillian R. Jahn, retired Cafeteria Manager, deceased July 4, 1976-

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. M^13- Potts declared that the motion carried.

R- #195 Resolutions of Appreciation Approved

367 MINUTES OF MEETING OF JULY 12, 197 6 - CONT'D

Report - HEW Meeting in Dallas, Texas Dr. Smith presented Dr. Jesse Lindley, who gave a report on (Health, Education and Welfare) in Dallas, Texas on Friday, cause hearing regarding EMH (Educable Mentally Handicapped) City school system and the declaration of ineligibility for for the 1976-77 ESAA (Emergency School Aid Act) proposal.

the meeting with HEW July 9, 1976, a showclasses in the Oklahoma receipt of federal funds

Following Dr. Lindley's presentation and response to inquiries and concerns by members of the Board, Mr. Brown stated: I would like to see that we ask our Superintendent to bring us as quickly as possible the kinds of recommendations that are necessary for us to begin the process right now, if this is where we want to go.

Dr. Smith - Mr. Brown, I was going to recommend that the Board take action in removing all students who were assigned to the EMH classes for 1975-76, and then an evaluation of each of these pupils be made prior to the reassignment for the 1976-77 school year. This would be the one item, I believe, the Board needs to take action on where we can submit with our waiver of ineligibility application. Mr. Brown - If we do that, does that affect our State Aid? Dr. Smith - We receive State Aid on the approved classes, but during the time between now and the beginning of school, for all students placed back into the classes, we will receive the funds on those. So it is really during the summer months here that we have to perform an evaluation of each student, either through the record or in some cases maybe even retesting to determine their eligibility for the 1976-77 school year. R. #196 Approval of Superintendent's Recommendation Regarding EMH Classes

Mr. English - I would move that we accept the Superintendent's recommendation.

Mr. Brown - Second. Mrs. Potts - Motion made by Mr. English and seconded by Mr. Brown that we approve the Superintendent's recommendation. After further discussion, on roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. (A complete transcription of the report and discussion is on file in the Clerk's office.) PERSONNEL REPORT

R. #197 Personnel Approved

A motion was made by Mr. Brown and seconded by Mrs. Hill that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that-the motion carried. (Personnel listings - pages 372-382.)

PAYROLLS, ENCUMBRANCES AND PURCHASING R. #198 Approval of Payrolls and Encumbrances

It was moved by Mr. Brown and seconded by Mr. Donwerth that the recommendations #1 and 7^2 (ratification of June payrolls and authorization of July payrolls) be approved and payment of encumbrances as listed for June 23-30, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Purchasing

R. #199 Approval of Purchasing Items B-l thru B~7

A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve Purchasing Items B-l through B-7 as follows: 1.

Approval to Purchase. Gasoline

Continuation of approval to purchase gasoline from Gulf Oil Company during 1976-77 at prevailing market prices. (Prices determined by base price established in 1972-73 plus increased cost "pass-through.") Current prices are as follows: Regular

.3892

Unleaded

.4042

Premium

.4077

368

MINUTES OF MEETING OF JULY 12, 1976 - CONT'D

Purchasing cont'd Permission to Place Orders with Companies Permission to place orders with the following companies which have submitted the low acceptable quotations for materials and/or services to be used by all schools through June 30, 1977> as follows: Firestone Store #4724 R & B Equipment CompanyPresto Welding Supplies, Inc. J. B. Battle Uniform Company Northwest Binding Company, Inc. Industrial Uniforms & Towel Supply, Inc.

Recapping of tire carcasses Air Filter Material Oxygen and Acetylene Security Uniforms and Accessories Rebinding of Library Books

Uniform Rental for Custodial Department

Approval of Certificate of Authority Continuation of approval of Certificate of Authority authorizing Director of Central Food Service to be designated representative of the Board of Education, Independent School District No. 89, for programs with the School Lunch Section of the Oklahoma State Board of Education in matters pertaining to installation and/or operation of a National School Lunch Program and/or Special Milk Program, etc. (This is in accordance with previous actions of the Board of Education.) Purchasing of Plumbing Supplies Purchase of plumbing supplies and equipment (sinks and roto rooter) for use by the Maintenance Department from the following companies which submitted the low quotations on specifications:

Central Plumbing Supply, Inc. F. E. Georgia Supply Company Total

575.00 l,198.8O

$ .

1,773.80

These purchases are to be charged to the following Accounts:

BL 6b3O.ll BL 5620.05

575-00 1,198.80

$ Total

1,773.80

Permission to Place Orders for Central Food Service Department with Companies Permission to place orders for the Central Food Service Department with companies which have submitted acceptable quotations for miscellaneous cafeteria supplies through September 23, 1976 and/or June 14, 1977; coffee, tea and condiments through September 25, 1976 and/or January 1, 1977; small equipment through September 30, 1976; potato and corn chip products through June 30, 1977; fountain syrup through June 30, 1977; bakery products through May 31, 1977; eggs through June 30, *1977/ and armored car transportation service August 26, 1976 through May 26, 1977:

Economics Laboratory, Inc. Carpenter Paper Company Magnolia Chemical Company Nobel, Inc. Southern Coffee & Restaurant Supply, Inc. Tyler and Simpson Company Anchor Equipment Company, Inc. Scrivner, Inc. Moon Chemical Products Oklahoma Paper Company Hi-Line Plastics, Inc. Emerald Film Systems Selig Mfg. Company Wm. E. Davis & Sons, Inc. Sherwin-Williams West Chemical Products, Inc. Tyler and Simpson Company Wm. E. Davis and Sons, Inc. Cain's Coffee Company Morton Foods, Inc. Scrivner, Inc. Jones Restaurant Equipment Company Southern Coffee & Restaurant Supply, Inc. Cadillac Plastic Company

Misc. Cafeteria Supplies ft

tt tt

Coffee , Tea and Condiments tt

Small Equipment tt

R. #199 Approval of Purchasing Items B-l thru B-7 cont 'd

369

MINUTES OF MEETING OF JULY 12, 197 6 - CONT'D Purchasing cont'd R. #199 Approval of Purchasing Items B-l thru B-7 cont' d

Permission to Place Orders for Central Food Service Department with Companies cont'd Morton Foods, Inc. Coca-Cola USA (Division of Coca-Cola Co.) Rainbo Baking Company Lieberman Produce Company Purolator Security, Inc.

Potato and Corn Chip Products Fountain Syrup Bakery Products Eggs Armored Car Transportation Service

These purchases are to be charged to Central Food Service Account. 6.

Purchasing of Heating and Air Conditioning Supplies

Purchase of heating and air conditioning supplies (relay kits, plug-in relays, thermostats, transformers, etc.) for use by the Maintenance Department for various schools from the following companies which submitted the low quotations: Jones-Newby Supply Company Bradford & Nettleship, Inc. M & V Supply Company, Inc. Total

42.60 2,020.84 109-36

2,172.80

These purchases are to be charged to Account BL 5620.05. 7.

Purchase of Paint Supplies Purchase of paint supplies (aluminum paint, varnish, joint cement, colorant, etc.) for use by the Maintenance Department for various schools from the following companies which submitted the low quotations: $

PPG Industries, Inc. S.E.B. Paint Company, Inc. Del Paint Corporation Southwestern Paint Company

Total

202.02 188.64 200.00 1,229.88 1,816.54

These purchases are to be charged to Account BL 562O.O5.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Central Food Service Statement

The Central Food Service Department Financial Statement, May 31> 1976, was submitted as information to the Board. UNFINISHED BUSINESS

R. #200 Report of Student Rights and Responsibilities Handbook Committee Report Carried Over for Next Meeting

Mr. Brown - Madam Chairman, I would like to move that the item under Unfinished Business, Consideration of the Student Rights and Responsibilities Handbook, be carried over until the next meeting of the Board, to give us time to deal with the issues that we.have to in Executive Session. Mr. English - Second. Mrs. Potts - Motion made by Mr. Brown and seconded by Mr. English that under Unfinished Business, the item regarding the Student Rights and Responsibilities Handbook Monitoring Committee recommendations be tabled to the following meeting. Is there any discussion of this motion? Let's have the roll call.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. English - I have started going through that (Report of the Student Rights and Responsibilities Handbook Committee), and it is extremely difficult for me to pick out all of the different changes in there. I know in the past sometimes we have had it marked with a magic marker, the changes. I wonder if somebody would actually type up the proposed amendments into a motion form so that we could have it and have each one to consider individually. It would make it so much simpler for us next week in dealing with that, to consider one amendment at a time, rather than trying to say Chapter IV or something.

After further discussion and clarification, Mr. Sadberry indicated that he thought he understood the concern and would proceed accordingly.

370

MINUTES OF MEETING OF JULY 12, 1976 - CONT'D

NEW BUSINESS A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve the following:

(a)

Reemployment of Thomas and Company for an annual fee of $15,000 to provide audits of the District's General Fund, Building Fund, Sinking Fund, Federal Funds, and other funds, during the fiscal year beginning July 1, 1976. The firm to provide the annual audit and audit report for the previous fiscal year in accordance with statutory provisions and Accounting Principles, Auditing Standards, and rules and regulations prescribed by the State Board of Education and the Oklahoma City Board of Education. Student Activity Funds are not to be included.

(b)

Reemployment of Moak, Hunsaker and Rouse for an annual fee of $18,200 to provide audits of the District's Student Activity Funds during the fiscal year beginning July 1, 1976. The firm to provide the annual audit and audit report for the Student Activity Funds (including Central Food Service Department funds) for the previous fiscal year in accordance with statutory provisions and Accounting Principles, Auditing Standards, and rules and regulations prescribed by the State Board of Education and the Oklahoma City Board of Education.

R. #201 Approval for Reemployment of Auditing Firms

Mr. Brown - Have we already negotiated with these groups? Have they accepted these terms? Are we voting on it and then going to negotiate with them? Mr. Donwerth - You remember that we decided that this would be an offer. Mr. Brown - Are we agreeing now to negotiate with them by voting this or are we assuming that they are going to___ ? Are we employing them? Mr. English - Historically, I think, Dene, that we have not gone into negotiating. I can remember maybe one year they did write a letter asking for more money. I think they did that last year too. As far as entering into negotiations with them, I don't recall any time of us doing that.

Mr. Brown - So what we are voting on is really___ ?

Mr. English - It is an offer of a contract to them. there will be times to discuss it, I guess. Mrs. Potts - We have not talked with them about this. of a proposal for an increase.

If they don't like it, certainly

This really would consist

Mr. English - A committee that drew up the job description on the auditing firms did discuss the role and function and even cut back some of the duties, I believe, didn't they, actually in lieu of some money? I think they have had a pretty good discussion already in the past six months. Mrs. Potts - Let's call for the vote.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted^aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. English - There is an item that we have dealt with in some Executive Sessions, and that was the memo on the EEOC Conciliation Agreement. I frankly think that this is something that should have been brought to the Board before it was signed binding the Board of Education on a thing like this. I would at this date move that the Board ratify the Conciliation Agreement with the EEOC in the Martha Hayes case. I think that is pretty far-reaching; it is the first time we have ever done that. If per chance the district did not meet the goals set up in here, I think that we would find out that the Board would be the one that would be in the hot water. My understand ing from the law is that possibly even now as individual Board Members you could have some liability. So I think we ought to at least make ourselves officially a party to this. Mrs. Potts - We have a motion by Mr. English that the Board ratify the EEOC Conciliation Agreement. Do I hear a second to that motion.

Dr. Start - Second.

Mrâ– Donwerth - That will be voted on at the next regular meeting; is that correct? Mrs. Potts - Yes.

For Consideratior at Next Meeting of the Board

371

MINUTES OF MEETING OF JULY 12, 1976 - CONT'D

HEARINGS

David Michael Swickey addressed the Board regarding his viewpoint, as a student, of the Oklahona City Public Schools and changes that he would suggest. Mrs. Potts commented: You have put a lot of thought and consideration into that. I especially like your idea of more involvement of students in the work of the School Board. I would like to explore that a little further^ along with several other ideas.

Mr. English requested a transcribed copy of Mr. Swickey's remarks. R. #202

Board. Adjourned, to Executive Session 9â€˜55> p.m.

Mr. Donwerth - I move that we adjourn to Executive Session to meet with our Attorney to discuss personnel.

Mr. English - Second.

R. #203 Adj ournment

At 11:30 p.m., the Board having completed its Executive Session, it was moved by Mr. Donwerth and seconded by Dr. Start that the Executive Session be concluded and the meeting be adjourned. All members voted aye.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of the regular meeting is on file in the Clerk's office.)

ATTEST:

Approved the 19th day of July, 1976.

President

372

MEETING OF JULY 12,1976 - CONT'D Personnel

TERMINATIONS

Major Classes of Terminate nns; 1.

Voluntary Resignation

a. b. c. d. e.

Changing employment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

Mandatory Retirement

Notice of Dismissal

Discontinuance of Employment a. b. c. d. e. f.

Termination from leave of dasence Elimination of position Expiration of employment period Unqualified for position Deceased > Abandoned position

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Armstrong, Zonia Arstingstall, Andrea

Bailey, Janet Batson, Brenda Bias, Shirley

Special Projects Bilingual

<-28-76

Ross Learning Center

<-28-76

Shields Heights Intermediate

<-28-76

Rogers Science

<-28-76

l*a

Administration Bldg. Psychometrist

<-20-76

l»c Breckenridge, Arthurine

Brunk, Sharon Burrell, Diane Case, Melba

Carter, Teresa

Christenberry, Gerald Clark, Annetta Clews, Dale Coskey, Billie

Capitol Hill Middle Math

<-28-76

West Nichols Hills Primary

<-28-76

Bodine Primary

<-28-76

Pupil Placement Psychometrist

<-28-76

Hoover Math

<-28-76

Grant Auto Mechanics

<-28-76

Buchanan Kindergarten

<-28-76

Rockwood Primary

<-28-76

Star Spencer Journalism

<-28-76

■

373

MEETING OF JULY 12, 1976 - CONT'D

?ersonnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Terminations

Darr, Diane

Davis, Linda Dennis, Jan DeVore, Mildred Eskew, Jan

Fatheree, Catherine

Fender, Linda Gauntt, Cynthia Giles, James

Gonzales, Gilbert Hall, Robert Haring, Glen . Harris. John

Henneke. Pat.ie

Woodson Intermediate

$-28-76

Cleveland Primary

$-28-76

Lafayette Primary

$-28-76

Pupil Placement Psychometrist

$-28-76

Webster Journalism

$-28-76

Eisenhower Ind. Arts

$-28-76

Dunbar Special Education

$-28-76

Central Innovative Speech/Drama

5-28-76

Classen Ind. Arts

$-28-76

Capitol Hill Sr. Vocational

6-Oh-76

Personnel Roving Substitute

$-28-76

Northwest Special Education

$-28-76

Southeast Art

$-28-76

West Nichols Hills Kindergarten

$-28-76

NAME

ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL EDUCATIONAL Terminations

Hicks, Michael Hogan, Pauline Holder, Roxanne

Howell, Pamela Holland, Norma

Irons, Reginald Goodin, Judith

Jordan, Susan Kahler, Martha Kloiber, Pamela Kreimeyer, Dale

LaCoste, James Leonard, Denise Lodato, Eleanor

Truman Intermediate

5-28-76

Monroe . > Special Education

5-28-76

Lone Star Kindergarten

5-28-76

Johnson Intermediate

5-28-76

Willow Brook I»»C «1«A*

5-28-76

Central Innovative Music

5-28-76

Lincoln Intermediate

5-28-76

Dunbar Special Education

5-28-76

King Intermediate

5-28-76

Rancho Special Education

5-28-76

Edgemere Intermediate

5-28-76

Harding Language Arts

5-28-76

Telstar Primary

5-28-76

Douglass Special Education

5-28-76

si NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

37^

MEETING OF JULY 12, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Lindsey, Louise

Maclin, Ruby

Martin, Phil McElvany, Linda

McGuire, Katie McGee, Anna McInnis, Naomi

Mefford, Max

Moelling, Mary Miles, Tera Beth Moore, Cathryn

Morgan, Caron

Nawrocki, Stephen

Bodine Primary

5-28-76

Ridgeview Primary

5-28-76

Rogers Special Education

5-28-76

Guidance Elementary Counselor

5-28-76

Buchanan Special Education

5-28-76

Willow Brook Primary

5-28-76

Douglass Language Arts

5-28-76

Moon Science

5-lh-76

Jefferson Science

5-28-76

Grant Home Ec.

5-28-76

Columbus Primary

5-28-76

Northeast Special Education

5-28-76

Moon Social Studies

5-28-76

Willow Brook Kindergarten

5-28-76

Nichols, Linda

. .-1 NAME

ASSIGNMENT

EFFECTIVE DATE

PROFESSIONAL EDUCATIONAL

Terminations

Nixon, Evelyn Ohsfeldt, Barbara

Pelton, Linda

Peterson, Deborah Ratchford, Karla Robertson, Delores

Sharp, Bill Slaughter, Anna Smith, Charlene

Sperling, Gary Stafford, Marsha

Sutton, James

â€¢Coolidge Primary

5-28-76

Quail Creek Primary

5-28-76

Moon Language Arts

5-28-76

Webster Physical Education

5-28-76

Creston Hills Intermediate

5-28-76

Northeast Spanish

5-28-76

Star Spencer Sceech/English

5-28-76

Southeast English

5-28-76

Foster-Estes Voc. Health Occupation

5-28-76

Willow Brook Intermediate

5-28-76

Capitol Hill Sr. Science

5-28-76

Tyler Primary

5-28-76

Douglass Science

5-28-76

Papin, Carol

Patty, Jeanette

Shields Heights Kindergarten

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

375

MEETING OF JULY 12, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Tankslev. Patsv Tilman, Laurie

Trenary, Fred Tully, Debra

Vaughan, Vicki Wangelin, Sandra Ware, Linda Warrior, Mary

Watson, Virginia

Whalen, Michael Williams. Roberta

Adult Education Enpâ€™H sh

5-28-76

lie

Rogers Special Education

5-28-76

Marshall Social Studies

5-28-76

Southeast English

5-28-76

Capitol Hill Middle Math

5-28-76

Van Buren Intermediate

5-28-76

LongfellowIntermediate

5-28-76

Bodine Intermediate

5-28-76

Culbertson Intermediate

5-28-76

Classen Social Studies

5-28-76

Buchanan Special Education

5-28-76

. Deceased

i Lee. Addie Sue

5-23-76

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Leaves of Absence

Parental Leave Hayes * ~ % Day Kindergarten

5-28-76

Jones, Elinor

Marshall English

5-28-76

Puckett, Norman

Taft Math

5-28-76

Sprouse, Kenneth

Northeast Counselor

6-Oh-76

Kenmore, Sandra

Professional Leave

Employments - Temporary

Monthly

Lang, Juanicezetta

$h83.78

5-31-76

Pupil Services Reading Clinician

Mills, Elizabeth

h83.78

5-31-76

Pupil Services Reading Clinician

Thompson, Frances

59h.71

5-31-76

Pupil Services Reading Clinician

376

MEETING OF JULY 12, 1976 - CONT'D

......~ — y- -

PERSONNEL ASSIGNMENT

EFFECTIVE DATE

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

’

ASSIGNMENT

PROFESSIONAL EDUCATIONAL TECHNICAL Terminations

Employments

Davis, Beaulah

School Comm. Rel Community Guidance

5-211-76

Grant Student Comm. Adv.

5-28-76

Monthly

Transfer

Bear, Milt

Technical Services Asst. Mgr Comp Oper,

Heller, Peggy

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PT TTDTPAT

Business Office Int.Accountant

6-30-76

Telstar SWRL

5-28-76

Longfellow SWRL

5-07-76

Coolidge LRTA ______________ 5-28-76

Britton LRTA

5-28-76

Spencer LRTA

5-28-76

Oakridge Reading Aide

5-28-76

Henry Reading Aide

5-28-76

Curriculum Jr. Secretary

6-29-76

I 1

Northwest 5erret.fl.ry

6-11-76

Jackson ESAA

5-28-76

Service Center

Ashley, Mildred

Cnprndj Carl fl Curtis, Jimmie

1 i

springs wanaa

. Stone, Jessie

Harrison M , Weaver. Evelyn------------------ . SW*w 1 M Spencer LRTA I Tasevich • Anita

6-10-76 £—28—76

5-28-76

377

MEETING OF JULY 12, L976 - CONT'D

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

"-3

ASSIGNMENT

CLERICAL Terminations

Employments

Monthly

Berry, Della

Gibson, Christine

$373.52

5-17-76

Douglass LRTA

389.76

5-28-76

Pupil Services Evaluation Clerk

Transfer lewis, Anita

Rerrv. Jerrv

Temporary Substitutes

Hourly

Little, Teena

$2.20

6-03-76

Business Office Typist-----------------------

Midgett, Lynn

2.20

6-03-76

Personnel Services Typist

Reed, Sandra

2.20

6-01-76

Personnel Services Typist

FOOD SERVICE

Terminations Adams, Maxine

Classen Helper

5-28-76

Marshall Helper

$-28-76

Anderson, Norma

NAME

ASSIGNMENT

EFFECTIVE DATE

FOOD SERVICE

Terminations

Avery, Della

Berry, Michael

Branch, Nina Bulock, Beulah Christian, Mary Collinsworth, Nora

Coonfield, Edith

Crabb, Elsie Darst, Jessye Davis, Angela

Draper, Vtynna Felder, John

Garrette, Rachel

Gatton, Genevieve

Jackson Helper

5-28-76

Central Food * Unassigned Helper

5-28-76

Taft Second Baker

5-28-76

Putnam Heights Helper

5-28-76

Classen First Cook

5-28-76

Stand Watie Elementary Manager

5-28-76

Pierce Elementary Manager

5-28-76

Columbus Cook

5-28-76

Central Food Unassigned Helper

5-28-76

lie

Central Food Unassigned Helper

5-28-76

lie

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Elementary Manager

5-28-76

Capitol Hill Sr. First Baker

5-28-76

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

------------------------------------------------ J

ASSIGNMENT

378

MEETING OF JULY 12, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations

Harge, Gloria Harvey, Pamela

Herron, Cheryl Jackson, Steve

Johnson, Wanda Joyner, Michael Kimberlin, Helen

. King, Esther Landers, Homa

lie

Central Food Unassigned Helper

5-28-76

lie

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-Oh-76

lie

Central Food Unassigned Helper

5-28-76

Central Food Unasaigned Helper

5-28-76

lie

Central Food Unassigned Helper

5-28-76

Horace Mann Helper

5-28-76

Roosevelt Helper

5-28-76

Shidler Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Jefferson Helper

5-12-76

Central Food Unassigned Helper

5-28-76

Grant Helper

h-23-76

Mills, Judy Mitchell, Barbara

Morris, Doris Owens. Candace

Penry, Ruth B.

........ .......

NAME

ASSIGNMENT

1 EFFECTIVE DATE

FOOD SERVICE

Terminations Ringer, Olga Robbins, Beulah

Salyer, Helen Shafer. Laberta

Sutton, Pamela Thomas. Floretta

Thompson, Gwendolyn

Walker, Angel

Weems, Alice Whitfield, Mary

Whittington, Barbara Williams, Susan Yeager, KI al a

Edgemere Helper

5-28-76

Prairie Queen Helper

5-28-76

Mark Twain Cook

5-28-76

Southern Hills Helper

5-19-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Green Pastures Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Heronville Helper

5-28-76

Hoover Key Person

5-28-76

Classen Helper

5-28-76

Jefferson First Baker

5-28-76

Central Food Helper

5-28-76

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

379 MEETING OF JULY 12, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

FOOD SERVICE

NAME

Employments

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

Hourly

Applications Processed Davis, Sherry

$2.20

5-11-76

Unassigned Helper

Harmor, Nila

2.20

5-13-76

Unassigned Helper

McCarthy, Reta

2.20

5-12-76

Unassigned Helper

Smith, Patricia

2.20

5-20-76

Unassigned Helper

Stevens, Sharon

2.20

5-10-76

Unassigned Helper

Taplin, Etta L.

2.20

5-211-76

Unassigned Helper

5-17-76

Supply Warehouseman

SUPPLY Terminations

Employments

Monthly

Walker, Clarence

Walters, Wendell

$h56.75

Emplovmenta

Monthly

TRANSPORTATION

Terminations

Bradley, Carl

Bus Driver

5-18-76

Awaiting Assignment I

LL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

rRANSPORTATION terminations

Jurdlck, Mark Joie, McCurtis

Sebose, Veodem Iray, Lonnie Perkins, Raymond

Pugh, Jimmy

Shuffield, Johnny West, Billy

Ilf

hf hf

Ilf Ilf

hf hf

Bus Driver

5-lh-76

Bus Driver

5-21-76

Bus Driver

5-2h-76

Bus Driver

5-18-76

Bus Driver

5-28-76

Bus Driver

5-07-76

Bus Driver

5-19-76

Bus Driver

5-21-76

Employments

Monthly

Lenear, Jacqueline

$197.93

Employments Substitutes

Hourly

Berry, James

5-20-76

Bus Driver

$2.50

5-01-76

Bus Driver

Gray, Lonnie

2.50

5-17-76

Bus Driver

Holimon, Dorothy

2.50

5-01-76

Bus Driver

Holland, William

2.50

5-01-76

Bus Driver

Nero, Joe

2.50

5-01-76

Bus Driver

380

MEETING OF JULY 12, 1976 - CONT'D Personnel

PERSONNEL NAME

i !

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations

Employments Substitutes

Hourly

Pugh, Jimmy

$2.50

Employments

Monthly

5-ll*-76

Bus Driver

$1*61.83

5-11-76

Harding Floorman

SERVICE

Terminations Baker, Jack A.

Belcher, Wayne

Bradley, Carl Catlett, Arlan Covington, Robert

Dean, Darwin Henry, Marvin

Marable, Melvin McCarty. Herman Richardson, Johnnie

Harding Flooiman

5-03-76

Thompson, Ronald

All Schools Floorman/Iardman

5-ol*-76

Richardson, Johnnie

1*61.83

5-17-76

ALL Schools Floorman/Iardman

Henry Custodian

6-01*-76

Southeast Floor man

6-02-76

Taft Asst. Custodian

6-17-76

Wheeler Licensed Floorman

5-20-76

Hines, Reginald

1*61.83

5-11-76

Wheeler Floorman

Putnam Heights Floorman

5-28-76

All Schools Relief Floorman

5-28-76

Westwood Floorman

5-05-76

All Schools Relief Floorman

.^17-76

Churchwell, Carl

1*61.83

6-01-76

All Schools Relief Floorman

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Terminations

Employments

Monthly

Perry, Sebrum

Roberts, Carl B.

$1*61.83

5-10-76

All Schools Relief Floorman

Miller, Elbert

Diggs, Alexander

1*61.83

5-19-76

Marshall Floorman

McBroom, Leray

Jolly, Wayne

1*61.83

6-02-76

All Schools Relief Floorman

Mack, Alonzo

McGill, Bruce

1*61.83

5-12-76

Marshall Floorman

Hill, Bobby

Ofodu, Benjamin

1*61.83

5-18-76

Northeast Floorman

Patterson, Otho

Russell, Freddie

1*92.28

5-18-76

All Schools Relief Lie. Floorman

Hunter, Lois

Selassie, Alemtshay

1*61.83

5-1U-76

All Schools Relief Matron

Smith, Eural

Wilson, Clifford

1*61.83

5-21-76

Capitol Hill Sr. Floorman

Transfers

Terminations-Substitutes Burrell, Duane

Edgemere

5-06-76

381

MEETING OF JULY 12, 1976 - CONT'D

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

NAME

EFFECTIVE DATE

ASSIGNMENT

Employments-Substitutes

Hourly

Bennett, Michael

$2.20

6-01-76

Western Village

Hirschman, Dale

2.20

6-02-76

Arthur

Jones, Jack

2.20

6-02-76

Longfellow

Kelley, Johnny

2.20

5-18-76

Ross

Langlanals, Carl

2.20

6-02-76

Hoover

Laster, Bernard

2.20

5-13-76

Pierce

McCauley, Herbert

2.20

5-20-76

Bodine

Mims, Robert

2.20

6-02-76

King

Richardson, Carlton

2.20

5-17-76

Van Buren

Scobey, Leon

2.20

6-01-76

Eisenhower

Wrtch. Lake

2.20

5-12-76

Stonegate

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

MAINTENANCE

Terminations Mandrell, John

Maintenance Plumber

6-10-76

~~~ ■■■■

Transfers

Employments

Monthly

Hensley, Sidney

Bobb, Barry

$619.67

6-01-76

Maintenance Plumber Helper

Thomas, L.T.

Evans, Milton

771.92

5-26-76

Maintenance Carpenter

Lawrence, Harvey

Valejo, Raymond

51h.h9

5-17-76

Maintenance Grounds

Enplcyments-Temporary

Hourly

Brewer, Richard

$2.75

6-01-76

Carpenter

Donwerth, Floyd Jr.

2.20

6-02-76

Concrete

Hall, Florian

3.00

6-02-76

Painter

Hendrix. Paul t

3.50

6-01-76

Painter

------------------ —I---------------- —

Fletcher, Paul

Buff, Robert

Terminations

SECURITY

NAME

School Plant Services 6-17-76 Campus Officer

School Plant Services 5-11,-76 Campus Officer

EFFECTIVE DATE

ASSIGNMENT

School Plant Services Campus Officer School Plant Services Campus Officer

School Plant Services Campus Officer

6-01-76 6-01-76

6-01-76 6-01-76 6-01-76

1*92.27 1*92.27

1*92.27

Nelson, Ned Nichols, Henry

Reed, Samme Washington, William

School Plant Services Campus Officer

ASSIGNMENT

Gamble, Ronald

5-17-76

EFFECTIVE DATE

School Plant Services Campus Officer

APPROVED EXP.

6-01-76

DEGREE COLLEGE

1*92.2?

$639-1*5

Monthly

SALARY

Bailey, Bruce

Employments-Temporary

Gilchrist, Willie

Employments

NAME

PERSONNEL

383

MINUTES OF MEETING OF JULY 19, 197

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA. COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, JULY 19, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Armond Start, Vice President Dene Brown, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts, and Mrs. Williams gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that five of the seven Board Members were present.

Roll Call

HEARINGS

Michael Swickey, who had registered to address the Board, requested that he delay his remarks until the discussion on the Student Rights and Responsibilities Handbook. MINUTES OF PREVIOUS MEETING It was moved by Mr. Donwerth and seconded by Mrs. Williams to approve the Minutes of July 12, 1976 as presented. On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R.#204 Minutes Approved

LEGAL REPORT

Mr. Johnson reported as follows: (1) Truitt Case - You are aware that the court did dismiss the Truitt case. Two days before the hearing on our demurs, the plaintiff amended his petition to ask for personal judgment against each member of the Board. I think he is trying to evade our plea of immunity. We had to switch strategy and 'urge as our primary attack that there was an intervening cause, and the court sustained us on that theory. So we didn't have to urge immunity on the part of the Board. I believe the plaintiff told the news media that they would-.appeal, but I have not received any notice at all as to whether they are going to appeal or not. They have 30 days in which to appeal if they choose to do so.

Attorney's Report

SUPERINTENDENT'Sâ€˘REPORT

A motion was made by Mr. Donwerth and seconded by Mrs. Williams to approve a confirmation to direct Si Bowlan to deliver the "Application for Waiver for Ineligibility of the 1976-77 ESAA Proposal for the Oklahoma City Public School System" to the Department of Health, Education and Welfare, Washington, D. C., July 15, 197&*

R. #205 Trip Approved

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. It was moved by Mrs. Hill and seconded by Mr. Donwerth to direct the following persons to attend conferences as listed: (a)

Martha Hayes and Elnora Zachery, Teacher Corps Workshop, July 19-23, 1976, Washington, D. C. Expenses to be paid from Teacher Corps funds.

(b)

Jerry Rippetoe, Teacher Corps 12th Cycle Briefing, July 29, 1976, Denver, Colorado. Expenses to be paid by the University of Oklahoma.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #206 Professional Trips Approved

MINUTES OF MEETING OF JULY 19, 1976 " CONT'D

Dr. Smith remarked, as follows:

(1) Attorney General's Opinion Relating to Enrollment Fees - Following the receipt of an Attorney General's Opinion, 76-230, relating to enrollment fees, and. then a copy of a letter including the interpretation of the State Department of Education of that Opinion, a committee was established, coordinated by Mir. Ginn, comprised of teachers, principals, Central Office staff and others, to study the effects that this Opinion would have on our school system. In the course of the committee's study, it was determined that further clarification was needed in certain areas. Last Friday, July 16, representatives of the committee, along with Mr. Harry Johnson and Mr. Ginn, met with representatives of the Attorney General's office, seeking clarification and explanation of this Opinion. As a result, the representatives of the Attorney General's office advised that they would be submitting a letter to the State Department of Education indicating their intent of the Opinion to help clarify certain portions. At the present time and based on the results of this conference, it appears that the Opinion will not have the drastic effect or the adverse effect on our school system as it appeared in the beginning. The committee is working on this problem in light of the new interpretations and should have its work completed certainly within a couple of weeks, as far as the procedures for this school system to follow during 1976-77, those items we feel that are legal within the law, etc. Mrs. Potts - Will you be able to project the budget in this area by next week?

Dr. Smith - I think that we probably will; based on the feedback of the information we receive. Dr. Smith continued:

(2) Impasse in Negotiations - Last Tuesday, July 13, ACT's negotiations team expressed that they felt an impasse was imminent. Thursday, July 15, after the Board's team had submitted a salary proposal for 1976-77, and after the Board's team had made a suggestion for a short recess of a week or so in negotiations before further consideration of salary provisions were made, ACT called for the impasse. In keeping with the provisions of our agreement for the calling of an impasse, a request is submitted to Federal Mediation and Conciliation Service for them to supply a mediator in an attempt to resolve the impasse. If the federal mediator is unable to effect agreement between the parties, then the fact-finding process may be called by either of the parties. You will recall in the fact-finding process, each party names a member to the committee and those two members then select a third member of the advisory committee who serves as the chairperson of that committee. It is my understanding that the request has been made to FMCS for the mediator. It is also my understanding that they have indicated, hopefully, that they can set up a day this week to work with the two teams involved in this. (3) Reevaluation of EMH Classes - Last Thursday we did deliver our Application for Waiver to Washington. Since the show-cause hearing in Dallas and certainly since the Application for Waiver was completed, the staff has been involved in the reevaluation of each pupil who was assigned to an EMH class in our system in 1975~76. This reevaluation must be conducted, in following the guidelines, prior to placing them for the 1976-77 school year. In connection with our ESAA application, we hope to get an early response on our proposal in order that we can have adequate time to plan, to staff, andâ€?"to have the program ready to be operational at the beginning of the school year. We have no indication as to when we might hear from this. As was stated previously, we asked if they could give us an indication, and they could not give a time line that we might anticipate hearing on our proposal.

Mrs. Potts - My impression was that one of the requirements was retesting where there was not testing done within the past two or three years. How can you do that over the summer months when students aren't available, or what kind of arrangement plans do you have? Dr. Smith - The staff will be involved in contacting parents and pupils, in making an attempt to get those that need to be tested prior to the beginning of school. We will be bringing back staff members to carry out the process. Mrs. Williams - The reevaluation may include retesting?

Dr. Smith - It may, in some cases, include retesting; right.

PURCHASING A motion was made by Mr. Donwerth and seconded by Mrs. Hill to approve Purchasing Items 1 through 6 as follows:

385

MINUTES OF MEETING OF JULY 19, 197 6 - CONT'D 1.

Approval of Agreement for Pest Control Treatment

Approval of agreement for pest control treatment for the Central Fool Service Department (all schools, Service Center, Administration Building cafeteria) from Dick Tracy Pest Control Services which submitted the low quotation in the amount of $4,957-00 to be charged to the Central Food Service Account.

R. #207 Approval of Purchasing Items 1 thru 6 cont'd

Permission to Continue Annual Maintenance Agreement

Permission to continue an annual maintenance agreement (July 1, 1976 through June 30, 1977) for phonic ear equipment used in the hearing impaired programs (65 units at an annual rate of $40.00 per unit) from HC Electronics, Inc. This purchase in the amount of $2,600.00 is to be charged to Account G 740-033-

Continuation of Agreements with IBM Corporation

Continuation of agreements with IBM Corporation for lease, lease/purchase and maintenance of computer equipment at the Research Department and Area Vocational Technical Center; also with Decision Data Computer Corporation at the Area Vocational Technical Center. Costs to be prorated on monthly basis through June 30, 1977 and charged to Accounts G 83O.O5 and G 830.06. 4.

Approval of Agreement with Elevator Company Approval of agreement with American Elevator Company, Inc., who submitted the low quotation for inspection and service of elevators at Capitol Hill, John Marshall, Southeast, Northeast and Northwest Classen High Schools; Central Middle School; the Administration Building; and the Service Center. The company is to provide routine inspections and maintenance with major repairs, if needed, to be at additional cost. This service is to be charged to Account BL 5620.05.

5•

Purchasing of Teaching Aids

Purchase of teaching aids (periodicals and subscriptions) for use by Media Services from the following companies (quotations and materials available only from the designated publisher and/or distributor): Scholastic Magazines, Inc. The H. W. Wilson Company Total

1,867-35 1,447-00

3,314-35

These purchases are to be charged to Account G 230.02.

Approval of Agreement to Purchase Lamps

Approval of an agreement to purchase lamps (incandescent, fluorescent, long life, photo, audio-visual, and studio) when needed from Oklahoma Lighting Distributors and Daycoa, Inc. Prices and discounts to be taken from the State Board of Public Affairs Contract $0025 which are in effect at the time of our issuing purchase orders. Based on list prices, current discounts are: • A.""'■Fluorescent and Incandescent B. Photo, Audio-Visual, others

65.88^ 56-5$

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. UNFINISHED BUSINESS

At this point in the meeting, Michael Swickey was given the opportunity to address the Board as he had requested earlier. His remarks included a summary of his presentation at the July 12, 1976 meeting of the Board wherein he expressed his viewpoint of a student's rights and responsibilities in the Oklahoma City school system and suggestions which he felt should be considered. Mr. Swickey responded to comments and inquiries by members of the Board.

(A complete transcription of the remarks and discussion is on file in the Clerk's office.)

Mr. Donwerth - I move that we table consideration of the Student Rights and Responsibilities Handbook until we have a full Board and the other Board Members are here to have input. Mrs. Williams - Second. Mrs. Potts - Motion made by Mr. Donwerth and seconded by Mrs. Williams to table consideration of the Student Rights and Responsibilities Handbook Committee recommendations until we have a full Board, which I hope will be next week.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #208 Consideration of Report and Suggestions for Student Rights and Responsibilities Handbook Tabled

386

MINUTES OF MEETING OF JULY 19, 1976 - CONT'D {.#209 approval to {atify conciliation agreement with Squal Employment )pportunity commission

Motion made by Mr. English and seconded by Dr. Start at the meeting of July 12, 1976 that the Conciliation Agreement with the Equal Employment Opportunity Commission in regard to Martha Lee Hayes vs Oklahoma City Board of Education be ratified. Mrs. Potts - Is there any discussion regarding this motion?

j' Mrâ– English - Maybe the Superintendent would like to go over the points in it. This ÂŤ is something that was signed by the Superintendent on June 8 and we got it in the f Friday packet before last Monday's meeting. I think it is something of such importance that items like this should come before the Board before we are bound on these things. This is really far-reaching. I am in agreement with it and I think the Superintendent ij has done a very good Job of working out the details with the EEOC, but I feel that ji this type of instrument should come before the Board in the future before we are bound by it, because we can get into a lot of trouble down the line if the Board does not ii do what this instrument says we will do. Maybe, also, Mr. Johnson would like to <1 comment on this. I think that this type of thing certainly needs the comment of our Attorney. h

Mr. Johnson - I haven't seen it, Mr. English.

Mr. English

-Have you never seen it?

Mr. Johnson

- I don't believe I have.

Mr. English - I think that' such things asthis whichare of acontractual nature certainly ought to be seen by our Attorney and passed on by him before we send it back to EEOC. It is a very binding thing on us, and if we don't come up with these principles that we say we are going to in this, our Attorney is going to be very much involved, I imagine. Maybe Dr. Smith would like to go over the details of it now. Dr. Smith - Mr. English, I heard your comments loud and clear. During the last several months I have been working with representatives from the EEOC office in Albuquerque, New Mexico. We have supplied you with copies from time to time of their original proposal and some of our counterproposals in connection with this, indicating that during the month a conciliated agreement was reached between the EEOC Officer in Albuquerque and the Superintendent. The basic components in this; number one, I would say that it is understood that the agreement does not constitute an admission on the part of this district that there has been any violation of Title VII of the Civil Rights Act. We do indicate that we will follow in our hiring and promotion practices and other conditions of employment where we do not discriminate on the basis of race, color, religion, national origin or sex. We indicate that there will be no retaliation against any individual, no discrimination because of any opposition to any of our practices that we may have in operation that may be determined or declared to be in opposition to the Title VII provisions. We indicate that we will provide them with additional information on our Affirmative Action Program as it is concluded, and we will submit to them within 90 days information on that. We indicate that on March 8, 1976 we did adopt an Affirmative Action Plan or Program. Under this we have indicated that our appointment or promotion program will not discriminate on the basis of race, color, religion, sex or national origin, and that as a part of our program we will have training sessions or staff development preparing people to assume greater responsibilities. This is in keeping with our staff development programs being implemented iiT'Our Personnel Services Department. We indicate that we will enable all employees to seek, to apply for employment in our public school system without discrimination when Job openings arise, that every effort be made to determine and

; j

! | |

ji |

| | I

assure that all eligible employees are given consideration for promotion and transferring to better paying Jobs. We also indicate in connection with this, that on June 20, 1975 we took initial steps in connection with Title IX by appointing a coordinator of that program. We have indicated that on January 22, 1976, effective that date, the charging party to the case was placed on Step 8 of the salary schedule for high school assistant principals and assigned to Southeast High School. We indicate that within six months but not later than one year after the effective date of this agreement and every six months thereafter, we will be submitting reports that will include such information as the persons hired, identifying each person by education, experience, race, national origin, sex, date hired, Job assigned and annual rate of pay. We also indicate that the same will apply to those persons promoted; that we have agreed in keeping with our Affirmative Action Plan that we will increase the percentage of female principals in our secondary schools from the 8% to 17$ within the next two years. The secondary assistant principals will increase from the 2.6% at the time this was started, to the 17$ which would represent an increase of six females, and that the agreement will remain in effect for three years. We acknowledge our legal responsibilities to comply with the spirit and intent of the | provisions of Title VII; that if EEOC changes their rules and regulations, this could be set aside and we would negotiate a new agreement, and that this agreement relates only for this particular charge and does not affect the rights of other potential

aggrieved members of the class. Very hurriedly, those are the basic components of the agreement. This was a case filed about two or three years ago, as I recall. Shortly after I assumed office I started working on this, and it has taken Just about a year to finally complete the agreement.

387

MINUTES OF MEETING OF JULY 19, 197^.- CONT'D Mrs. Potts - Was there any other discussion on this motion? I would think that we could vote approval of the motion with the understanding that Mr. -Johnson would review it and make sure that there are no legal problems connected with it.

Mr. English - I think we are bound, but I think he ought to take a look at it; it is a good idea.

Mrs. Potts - Is there any discussion?

Madam Clerk, call the roll.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. English - I don't remember that we announced last week about the outcome of one of the other EEOC cases on Phyllis Narcomey.

R. #209

Approval to Ratify Conciliation Agreement with Equal Employment Opportunity Commission cont'd

Inquiry Mr. English

Mrs. Potts - I don't believe it was announced. Dr. Smith - What Mr. English is referring to; just about the same week we got copies of this back, we also received a copy from EEOC in which they indicated that the charges filed by another employee against the school system alleging discrimination in the assignment, that there was no basis to the charge and therefore they were dismissing that particular case.

Mr. English - This was on Phyllis Narcomey at the Metro School. I think that really we ought to say when we are charged and announce when we are found innocent as well as when we negotiate agreements. REW BUSINESS

Mrs. Williams - We are in receipt of some correspondence from the Educational Task Force of the Oklahoma City branch of the NAACP concerning the so-called return to the basics. I intend to make my personal reply, and you might have seen something in the media concerning this, but I would hope that we honor that letter with a reply. There were two letters involved. I am sure they are expecting something from us on this. It came to all members of the Board. Mrs. Potts - I think this is a subject that is worthy of discussion at some point. Certainly the media has covered the subject on several different occasions. My impression is, the attitude of staff has been that we never have left the basics. Maybe we are all arguing terminology. Maybe what people who want "back to the basics" are talking about is hearing the ways that a school system is going to provide additional emphasis on the basic subjects such as reading and computation. It might be that a report at some point in the future of the ways we plan on zeroing in on those things this fall would be helpful.

Mr. English - I think that we could have some sort of report maybe, too, on what we have done the past few years to "beef up" the basics. I know we have spent several million dollars more in the past four and one-half years that I have been on the Board, on reading improvement. I think the reading test results are going to be out in a few weeks, and maybe we will be able to see something from that. But it seems to me that the administration could provide us with some of these indications about what we have done in recent history to Improve the program, and possibly what effect it has had and what success we have had, especially with the ESAA program; has it Improved the reading abilities of the students; some things like that as well as what are we looking to for the future as far as improvements in these areas. Mrs. Potts - I would also be interested in the staff's feeling about particularly elementary level schools where there is a difference in emphasis, such as schools that are singled out as traditional,and schools that are singled out as innovative, both teaching the same things but in different ways, and whether there is merit in having these kinds of alternatives available.

Mr. English - Why don't we find out what we are doing right now; what is the elementary school day like out there for a kid in the third grade; how much time is spent in reading; how much time is spent in math or history or foreign language, music, whatever? Mrs. Williams - Let's don't wait until we get to the third grade.

Mr. English - I used that only as an example. August.

It sounds like a good meeting in

Mrs. Williams - To be more explicit, we are concerned with these we have on board now all the way up to graduation, and then the oncoming groups. So I think we have to zero in on several facets of this, and maybe Dr. Smith can get the staff to tell us how. I would like to see a unitary system,â€™ unitary so that I can be sure that whatever

Statement Mrs. Williams

388

MINUTES OF MEETING OF JULY 19, 1976 - CONT'D

Statement 4rs. Williams -4rs 2ont'' d cL

Mrs. Williams c ont'd

school little Jane is assigned to, she will get that which is necessary, whether it he in a so-called traditional or innovative structure, because I think we need toguarantee this to the children. It could be that a parent doesn't know that they should transfer Jane Doe and John Doe over here, because you know we are dealing with parents who are not quite as informed. Dr. Smith - I did respond to them and acknowledged receipt of the copy of the letter, and asked that they call my office that we might agree on a date which we might set up a conference and discuss further their concerns. We will keep you posted.

Mr. English - Likewise, I recall at some time there was an article in the newspaper quoting the President of the ACT on this subject too. It might be well if you set up a meeting with some of the ACT people to have some dialogue there.

Dr. Smith - You will recall that after one of the presentations, either on the Metro or Innovative High School, we did have the memo from the President of ACT on that and we sent you copies at that time. I think the correspondence that Mrs. Williams was mentioning was really agreeing with or concurring or supporting the proposal of "return to the basics" concept. Mr. English - Have you had dialogue with the ACT on the "basics?" Dr. Smith - No, I have not at this time, in connection with that one.

Mr. English - It would seem to me that if we are going to have dialogue with the NAACP, we ought to have dialogue with our teacher group. As I recall the article in the paper, there seemed to be some difference in opinion over what maybe we are talking about as far as when you say "back to the basics." Maybe that is something that needs to be worked out so everybody can get a better understanding of just what you mean when you say "back to the basics," and what you have in mind. I would really like to see you meet with some of the ACT people, and if there are other groups similarly interested in "back to basics," that you work with them too. R. #210 Adjournment to Executive Session - 8 p.m.

Mr. Donwerth - I move that we adjourn to Executive Session for the purpose of conferring with our Attorney. Mrs. Williams - Second.

Mrs. Potts - A motion by Mr. Donwerth and seconded by Mrs. Williams that we adjourn to Executive Session to consider a matter under litigation. Is there any discussion? Madam Clerk, call the roll. On roll call, .Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye;. Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried, and the Board then moved to the Board Conference Room to convene in Executive Session. ADJOURNMENT,

R. #211 Adj ournment

'""v

At 8:56 p.m., the Board having completed its Executive Session, Mr. Donwerth moved and Mrs. Williams seconded that the Board conclude its Executive Session. Mr. Donwerth moved and Mrs. Hill seconded that the meeting be adjourned. All members voted aye.

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the regular meeting is on file in the Clerk's office.)

President

ATTEST: Clerk

Approved the 26th day of July, 1976.

389

MINUTES OF MEETING OF JULY 26, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, JULY 26, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation. All the visitors present were welcomed by Mrs. Potts. Mr. Brown, and their son were introduced.

Mrs. Susan Brown, wife of

Roll call established that all of the seven Board Members were present.

Call to Order Visitors Welcomed

Roll Call

HEARINGS

Mrs. Susan Brown addressed the Board regarding the importance of allocation of funds for art and music in the Oklahoma City school system. Members of the Board responded, also expressing a concern. Mrs. Potts acknowledged the presence of Boy Scout Troop #15 of the First Presbyterian Church, and welcomed them to the meeting. MINUTES OF PREVIOUS MEETING

- ^-7

It was moved by Mr. Donwerth and seconded by Mrs. Hill to approve the Minutes of July 19, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

LEGAL REPORT Mr. Johnson stated that he did not have anything to report.

SUPERINTENDENT'S REPORT

Dr. Smith, in referring to the remarks by Mrs. Brown and discussion by members of the Board regardingthe art and music programs in the Oklahoma City school system, stated: I will assure you that the staff members present this evening heard the presentation of Mrs. Brown and the reaction of members of the Board. In addition, those who are not present that are involved in this will be receiving transcripts of the comments and the statements made and we will follow through with appropriate reports and recommendations, 1.

Consideration of 1976-77 Salary Plans for Employees not represented by the

Association of Classroom Teachers

Dr. Smith remarked: In consideration for salary plans, schedules, etc., for those employees not represented in negotiations by the Association of Classroom Teachers, I did forward copies of the proposed schedules to members of the Board. During the past several weeks staff members have been involved in the preparation of a proposed budget. One of the first steps, as you will recall, was the determination of the amount of money or the amount of income that would be available to this school district for funding the operation of the school system for the 1976-77 school year. At a recent meeting we did indicate that we were estimating $^5,300,000 for the General Fund budget for 1976-77.? which is some $3;7OO;OOO more than our 1975-76 income. . Another step in the process of budget making was the consideration of the requests by divisions and/or departments on their needs for 1976-77; also our projection of the cost of utilities and other fixed charges, our cost for continuing programs which were in existence in 1975-76 to be continued in 1976-77; and then our estimates on the amount required to fund additional programs, etc. As the result of all of this, we then determined the amount of money which we could recommend to you to be considered for salaries and/or fringe benefits, including the mandated amounts, increments, etc., for all employees. Inasmuch as the employees represented in

R. #212 Minutes Approved

390

MINUTES OF MEETING OF JULY 26, 1976 ~ CONT'D 1.

Consideration of 1976-77 Salary Plans for Employees not represented by the

Association of Classroom Teachers - cont'd

Dr. Smith cont1d

negotiations by ACT received some 71*52$ of the total expended for salaries from the i General Fund in 1975-76, and this figure is very close to the five-year average for i this, leaving 28.48$ of the total then expended for salaries for the other employees, y we have proposed then, taking 28.48$ of the amount that we considered available for !| salaries to be considered for increases in salaries for those employees not represented by ACT. We analyzed our existing salary schedules and considered proposed schedules j as related to mandated increases - $800 annually for the certificated employees and i 8$ of up to $10,000 or $30 per month, whichever is greater, for support personnel. After considering the number of months per year the employees work, taking into h consideration the welfare of all employees and the funds available, we proposed salary | schedules. We can, in my opinion, finance these salaries without curtailing services, also have funds available for the expanded services, some of which have already been I approved, and still have a proportionate share of the available funds for employees | represented by ACT in negotiations . The proposed salary schedules would be retroactive I to July 1 or the effective date of the employment of the individual, whichever would be appropriate. If these proposed schedules are approved this evening, the increases would appear on the August 16 warrants of the employees. As a brief review or summary of the proposed schedules in the General Fund; first, we have not recommended any changes in the numbers of steps in any of the schedules this year. The range of increases recommended for high school principals is from $1,158 to $1,463- The average increase would be $1,428, an average of 7*82$. For the middle school principals , there would be the same minimum increase of $1,158 to $1,442. Both middle school and high school principals are on a 12-month contract. The average increase for middle school principals, $1,390, with the average of 8.57$* Elementary principals, working on an 11-month contract, the range of increasesfrom $1,061 to $1,325, with the average increase of $1,227, and the average percent of increase, 7*72$. The high school assistant principals, $1,158 up to $1,371; average increase of $1,345, an average of 9- 57^* The middle school assistant principals, $1,158 to $1,356, with the average increase of $1,326. We have 13 employees in that category, which is an average increase of 10.12$. Elementary assistant principals, also on an 11-month contract, $1,061 to $1,254. The average is $1,254, with an average increase of 10.31$- On the Central Office staff members, we followed a procedure of generally categorizing the employees to a comparable position in the schools; that is, a high school principal, middle school principal, elementary principal or the assistant principals, and have generally based our proposed increases in connection with those. There are seven or eight people that we have recommended an additional adjustment in the schedule, because as we analyzed their salary and all, it did appear that it was out of line with the job responsibilities and all associated with it- Those 32 employees are the ones that were submitted to members of the Board and are on the basic organizational chart. The range of increasesffor these employees is $1,158 to $1,463, with the average of 7-36$. Mr. English - On your range and your average, you are not including the amount of the adjustment?

Dr. Smith - It^does not include the amount of the adjustment. I was of the opinion that the adjustment is not actually for the proposed increase in their salary, but an adjustment to their basic salary which was in effect last year. On the clerical employees, for the 416 people covered under this schedule, the range of increase is from $416.62 for 9y~ttionth employees, to $990*48 annual. The average is $623-08, slightly over a 12$ average increase. For the Custodial Department, with 432 employees, the range of increasesis from $562.44 to $891-84, with the average increase of $640.63, or a 10.55$ increase. The Security Department, the range of $614.40 to $953-88, an average of $754-98, an average of 12.05$. Mr. Donwerth - Dr. Smith, on the Security Department, are these 12-month, 9-month, or 10- month employees?

Dr. Smith - Campus officers are 9â€™5â€™ months, the patrolsand dispatchers and stationary officers are generally on 12 months. In the Transportation Department, there are two different sections; one for the garage employees and one for the bus drivers. For garage employees, there is a range in salary of $499*^+ to $1,189-20; the average increase of $996.56. For bus drivers, the range is from $100-74 to $478.88; however, many of those on that $100.74 would be those that drive only an hour and a half a day. The average percent increase is 10.67$.

Mrs. Williams - Is this figured on an hourly basis?

Dr. Smith - For the bus drivers, there is a schedule for part-time drivers as well as full-time drivers, and when they take an hour and a half rate, it is one schedule. If they take the three-hour rate, it would be based on their hours of employment, the average of an hour and a half a day or three, four, five or six hours a day. That concludes those in the General Fund. In the Maintenance Department, salaries are paid

391 MINUTES OF MEETING OF JULY 26, 1976 - CONT'D 1.

Consideration of 1976-77 Salary Plans for Employees not represented Uy the

Association of Classroom Teachers - cont'd Dr. Smith cont'd out of the Building Levy Fund:. For the 153 employees in that division, the range of increase is $776.64 to $1,160.76 on an annual basis, an average increase of $1,029.2^ an average of 11.58$. The Warehouse Department, also paid out of the Building Levy Fund, an average increase, $821.83, the percent of increase, 11.99$* Although they are not funded out of the General Fund, for the Central Food Service Department with 90 employees in the category of managers and trainees, the range of increases is from $429.48 to $683.00, with the average increase of $523*15; an average percent of 11.59$* Most of these are on a lOnmonth schedule. For hourly employees, although the recent court opinion held that particular subdivisions of the state do not fall under the minimum wage laws, the minimum wage was to go to $2.30 in January of this coming year. We are proposing a 20^ per hour increase for hourly employees. Mr. Donwerth - Do we only have hourly employees in Food Service?

Dr. Smith - There are very few in other areas that are employed on a temporary basis only, Mr. Donwerth. Another area that is not funded from the General Fund, but from the Adult School Fund, are the practical nurses. These are LPN instructors, seven employees, with a range of $967.56 to $1,119-84, an average of $1,014.28, with an average percent of 10.36$. The overall average for all groups in the General Fund amounts to about a 9-62$ increase in requirements for salaries for 1976-77 over 1975-76. Mr. English - I would move that we approve the proposed salary schedules, with the exception of the Central Office staff, and that we ask for an Executive Session to discuss those, which is in keeping with the Board's past operating procedures. Mr. Donwerth - I would second your motion. Although the increases for the support personnel aren't quite as up to date as I feel like they should be, I feel like the staff has really made some inroads in trying to bring them up to a better level.

R* #213 Approval of Salary Schedules not represented by ACT

Mrs. Potts - We have a motion made by Mr. English and seconded by Mr. Donwerth for approval of the salary recommendations by the Superintendent, with the exception of those that would apply to the Central Office staff. Is there any further discussion on this motion?

Mr. English - I think that this is probably, percentagewise, one of the best raises we have ever given to the support personnel; ish?.t it?

Dr. Smith - Yes, I think it is, and of course much of that can be attributed to the state recognizing support personnel this time in their funding of the 8$ increase for those people. Mrs. Potts - This does need to be voted tonight; am I correct?

Dr. Smith - With the approval tonight, we will then apply it, and they can realize their increases on their August 16 warrants. We do need that much lead time, however. Mrs. Potts - If there is no objection, we will proceed with the vote. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Smith continued with the following remarks: (1) Negotiations - Last Thursday, July 22, beginning at 9=30 a.m. and continuing until 10:45 p.m., your negotiating team and ACT's negotiating team worked with the mediators in an attempt to resolve the issues that are at hand. At 10:45 p.m. Thursday, they recessed until today.â€™: They have been in session and I am assuming with the absence of about three or four of the staff members, that they are still in session at the present time in an attempt to resolve the issues. We did send you copies of the issues as identified by the teams at last Thursday's meeting. They are working on those again today, and hopefully to bring the negotiations to a speedy conclusion.

Dr. Start - Mr. Johnson, what is the status of our appeal regarding the ACT recognition appeal? Mr. Johnson - We have filed our brief, and the brief of the ACT: is due August 10.

Mr. English - Did we ask for a speedy___?

Remarks Dr. Smith

392

MINUTES OF MEETING OF JULY 26, 1976 - CONT'D Remarks Dr. Smith cont' d

' Fs Mr. Johnson - Yes, we did. ask that it be advanced. The Court doesn't usually respond i to that kind of a motion; it goes ahead and acts as it sees fit, but hopefully they I will advance it and give it prior consideration. j

Mr. Donwerth - We have under appeal Judge Theus' Order. Should the Appellate Court find in favor of the Board in their appeal, would it not be useless if something is negotiated in negotiations between ACT and the Board at this time? If they come up with something through negotiations that would leave everything like it is according to Judge Theus' Order, and then it is ratified by the Board as well as ACT, would that not then become part of the contract to leave it like that even though we are under appeal?

■! j (■

Dr. Smith - One of the conditions in the Agreement is that both parties agree to abide by all rules, regulations, court orders, etc. So whatever the outcome of the court [ order would be, I would assume we would be bound by that particular provision. § Mr. English - If you had a procedural agreement which basically wasn't changed from what the Theus' Court had said, and this Board voted to approve it, then it would be voting to approve the very thing that it is fighting in the Court which says it is unfair, which right now it is the Court that has done it. And in the future if you approve that kind of a setup, then it would be the Board approving it.

j j

i j j

i I

Dr. Smith continued:

i i

(2) Applications for Funding - You will recall that staff members went to Dallas on July 9, 1976 to a show-cause hearing in connection with our application for funding of the Emergency School Aid Act. On July 22, 1976 we received a letterfrom HEW in which they advised us of their refusal to revoke their determination of ineligibility. You will also recall that we have submitted an Application for Waiver of Ineligibility, which is still in the hands of HEW in connection with that. Today we received notice that our application for financial assistance under Title IV of the Civil Rights Act of 196b-, to expand the Human Relations Program, was not approved. This was a proposal we submitted to employ a person or persons to work in the area of human relations, and they have indicated that the application was not approved.

; | I I

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Mr. English - Did they indicate why?

Dr. Smith - They just indicate that they did not have funds to go around and satisfy all requests for funding. On the rating scale that they utilized, ours wasn't as high as some of the others and therefore it did not get funded. It was somewhat of a form letter indicating that the applications were judged according to the rules, and ours did not receive as high a rating as some of the others that were funded. Mr. English - So this means then that that program will have to be funded out of local General Funds?

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Dr. Smith - You will recall, we have already approved our suggested approval of the continued expansion program of employing a Coordinator of Human Relations out of the General Fund. Mrs. Williams - And that's final?

Dr. Smith - I guess it is about as final as it can be from HEW. Dr. Start - Do you have any information that ESAA funding at the national level is decreasing? Dr. Smith - Based on the information we received from the Regional Office, there was a decrease in the amount of funds coming to the State of Oklahoma. And whether this is from the national level as well as the region, I don't know the answer to your specific question.

Dr. Start - In other words, there is going to be a decrease of ESAA funds to the State of Oklahoma? Dr. Smith - That is my understanding.

Dr. Start - How many school districts receive ESAA funds in Oklahoma? Dr. Smith - I don't know.

Tulsa's was not approved for funding in 1975-76.

Dr■ Start - Isn't there competition within school districts for these funds?

Dr. Smith - Competition within regions; yes. When our application goes to Dallas, they do have review teams that come in and read the proposals and evaluate,.and place ratings on them.

393

MINUTES OF MEETING OF JULY 26, 197 6 - CONT'D

Dr. Start - I get the feeling here that the reason why our ESAA funds are being cut off, is not tie reason as stated. In other words, you can pick to pieces any district and find little things to nit pick about. I just wonder if pressure is not being brought to bear; that the Oklahoma City School District receiving almost a million dollars of ESAA funds is not fair to the other school districts in the State of Oklahoma. I kind of get that feeling, that why should Oklahoma City School District, the wealthiest and most progressive, most innovative district get all these ESAA funds, when these other poor school districts in Oklahoma aren't getting anything. Do you think there is that kind of business going on in the Regional Office?

Dr. Smith - I have heard others expressing the same concern, Dr. Start, but it would be merely hearsay or speculation, and I could not confirm nor deny that there may be pressure exerted there by other school districts.

Dr. Start - I would be awful suspicious, for example, if all of our appeals show evidence that we have been doing a good job with our ESAA funds, and all of a sudden we are disapproved and Tulsa happens to be approved this year. Dr. Smith - You might place yourself in the shoes of Tulsa and say they might have felt the same way a year ago when they were not funded. (3) Request from Plumbers and Pipefitters Local #3^ Training Committee - I would like to bring to your attention again, a request from Plumbers and Pipefitters Local $344 Training Committee. I sent you a copy of the letter, in which they have indicated that they are still interested in the purchase of the Carey Property. They have made the offer which is above the appraised value of the land and/or the facility, and they would really like to know what the position of the Board is in connection with this. I received a telephone call from them one day last week inquiring about their letter of interest.

Mr. Brown - What is in that building right now?

â– O

Dr. Smith - Junior Achievement is in that building at the present time. And if you will recall, about six or eight months or a year ago when we were considering the sale of some of the facilities, the Board took action in which it stated it would not consider any properties occupied by a tenant to be sold at this time. So we withdrew all of those that had been considered for sale where there was a tenant in the building. Mrs. Potts - Were we not at the same time asking staff to come up with recommendations regarding polices for sale of property?

Dr. Smith - Yes, and I don't know just when we could say that would be finalized. We gave a preliminary report, but some of the other items have taken priority in recent weeks and we have not been back to conclude that report. Mrâ– Donwerth - I think it might be well to mention that the offer that was made on this building was twice that of the average appraised value of the building.

Mr. English - And at the same time, Junior Achievement was down here that night with a check that they tried to give to somebody. We had two groups very much interested in the building^ Mr. Donwerth - I believe that what really happened is, that by a motion by Mrs. Potts when we decided we would dispose of some of this property that we were no longer using, was that we would give the people the opportunity to purchase it. However, Mrs. Potts said that should we have other interested parties at the time, that we would accept sealed bids on this. We did accept sealed bids, but the Board took action, because there were people from other organizations that were presently in buildings, that we go ahead and retain the property that was occupied at the time.

Dr. Smith - There is still some question in the minds of the current occupants about the legality of our refusal to accept their offer, and the attorneys are working on that at the current time. They still are contending that they made an offer or accepted an offer that concluded or consummated a contract, and therefore they still feel that they have made the purchase of the property. Your attorney is working with them and I am sure we will be giving you a report at the conclusion of their discussion sessions. Mrs. Potts - Would you say that within a couple of months we might have a recommended policy relative to the sale?

Dr. Smith - I believe it certainly would be feasible to say within a couple of months we can come back with a final recommendation on it. Mrs. Potts - I would think at that point then the Board might be in a position, having adopted a policy relative to this kind of sale, to act on their offer. Mrs. Williams - Are there any other agencies in the building besides Junior Achievement?

Remarks Dr. Smith cont'd

394 MINUTES OF MEETING OF JULY 26, 197 6 - CONT'D

Remarks Dr. Smith cont'd

Dr■ Smith - I believe Junior Achievement is the only one occupying or utilizing the facility at Carey. Mrs . Hill - There is a big difference in the price of Junior Achievement and the Plumbers and Pipefitters, as I remember. Mr. Brown - It would appear to me that what we need first of all is the policy, and then out of the policy recommendations for a decision. At that time, there were not other properties available. Now there are, so some adjustments could be made. We possibly could sell the property and Junior Achievement would have some place to go. Granted, they could not buy any of the other property in three years, according to a motion which held the property intact for three, years. But I don't see how we can sell until we have established the policy by which we are going to sell.

Mr. English - The policy that you are talking about, the three years, doesn't apply to this building. Mr. Brown - No, but I am saying that any other building that they would want to go to, wouldn't be available for sale for three years, if at all. Before we sell, we need to get the policy straight, and then on the basis of that, arrive at a decision about sale. Until that happens, I don't see how we can be fair to Junior Achievement or to the Pipefitters Union.

Dr■ Smith - There will have to be some type of resolution on the Carey Property and the sale as Junior Achievement is considering it, because there is some question in their minds at the current time that they can continue paying the rent or monthly lease payment on the property from the date which they feel the sale was consummated. They are saying that they don't think they can pay lease on a building which they think is theirs. As I recall, it will have to be concluded by October. And again, Mr. Johnson is working with their attorney in connection with this problem. Dr. Start - What is your opinion, Mr. Johnson? been making their lease payments?

That has been a year ago.

Have they

Dr. Smith - Yes.

Mr. Johnson - I don't know whether they have been making their lease payments or not, but I don't think we are obligated to sell it to Junior Achievement. I have so advised their attorney. He argued with me on it, but I haven't changed my mind so far. Mr. Donwerth - Mrs. Potts, it was your motion, I believe. When the Board decided to dispose of this property, it was approved by the Board that evening that if more than one party was interested in the property, that we would accept sealed bids following the lines of a cashier's check for so much.

Mrs. Potts - I really can't recall the exact words of that motion. I think my objective was to set up criteria where there could be competitive bidding. Mr. English - I think that same policy also said that we reserve the right to reject any and all bids.

R. #214 Approval to Notify Plumbers ind Pipefitters Committee

Mr. English continued: We probably ought to take some sort of official action and let the Pipefitters know where we are on this or where they are on it. I would move that the Superintendent notify the Pipefitters Union that the Board is not ready at this time to accept bids on the property, and that we will certainly inform them if and when we do decide to sell the property. Mr. Brown - Second.

Mrs. Potts - The motion was made by Mr. English and ’seconded by Mr. Brown that we notify the Pipefitters Union that the Board is not prepared to accept offers to purchase the Carey Property at this time, and that they will be notified if and when we arrive at that point. Mr. Donwerth - We are asking for a recommendation to come back from the staff to set all this up within a couple of months, and this will be___ ? Mr. English - All of this could be put into the letter too.

Mrs. Potts - Is there any discussion on this motion?

Let's have roll call.

395

MINUTES OF MEETING OF JULY 26, 1976 - CONT'D

Mr. Brown - Dr. Smith, I have a request of you and. your staff that concerns me. It has been brought to my attention that there is some question about the information we have given about Channel 25 and. the public availability of that information. WhiLe I in no way believe that our own credibility or integrity is in questin, I do believe that there has been enough shadow on this question to warrant a report that is detailed enough to give us all of the information we have about the Channel 25 operation. Too many people are saying too many things, and it has gone on far too long for us not to do that. I am requesting that very soon you do that and include as much information as we have available, and make available to the press, particularly Channel 4, the availability of the kinds of materials that they need, to feel like our credibility is what it ought to be.

Statement Mr. Brown In re Channel 25

Dr. Smith - We will do.

Mr. English - I think that this ought to be a very detailed report. I think that memos, letters, correspondence within this building, between here and Channel 25, and also between here and OETA should be included in this . And frankly, I would like to see us have a Board meeting after Board Members receive this information, in which we discuss Channel 25â€˘

Dr. Start - I am really concerned about overloading our administrative staff with drawing all of this together, and I would move that we discontinue the operation of Channel 25 now. Mrs. Williams - I will second it so we can have a discussion.

Dr. Start - We can lay it over until next week or discuss it. Mr. Donwerth - I think we should lay it over until next week and discuss it next week.

Mr. Brown - The intent of Dr., Start's motion was that we vote on it in order not to put the staff to the kind of effort that would tax their resources and overburden an already overburdened staff. I personally feel like that whether or not we reverse our decision on Channel 25, we need to have more information than we have right now. So I would propose that we vote on this tonight, and then if after the report comes back, then perhaps you would want to reintroduce your motion and we could vote again.

â–

Mrs. Potts - I think this is a rather decisive action to call for a vote tonight on.

Dr. Start - You have read the report, an evaluation of Channel 25- We spent several hundred dollars for. one of our top administrative staff persons to evaluate three school-operated television channels. What more information do you want? Do you want another year of study? It will cost you a little over $200,000 to study this another year. I would hope that my colleagues on the Board would recognize a program director defending a program with bureaucratic language. The whole report is full of bureaucratic justification for the program without any real significant data in there to justify the continuation of the program. How many teachers have been calling you and saying, don't shut down Channel 25; that is an important resource to us in the classroom? I don't think it is an important resource at all. We can utilize our present equipment for any type of television teaching we want to institute. We can utilize the program at Channel 13 as operated by the State Educational Network, and we don't have to operate our own studio. Mr. Brown - We are laymen. We have not had the educational experts inform us that this is a useless, wasted program that ought to be discontinued. We have other people that say so, but I have talked to people outside the system that I trust, as well as people in the system, and as yet I haven't had anybody at various levels of education tell me that we ought to discontinue this program.

Dr. Start - I have been sitting on the Board for three years, and I don't remember anybody ever coming and asking the Board to discontinue an existing program. Mr. Brown - I am talking about since the issue was raised. I am not talking about people within our own system. I have called educators that I know and trust. I have talked with people outside the system. Many people say, granted, we don't think that you are making the best use of the resource, but they say essentially, "you don't throw out the baby with the bath water." Maybe we ought to wait and let it materialize. I can't vote to discontinue something that we, eight years ago, were considered to be one of the leaders in this country in pioneering a local system TV. People came from all over to look at us. Maybe we just let it deteriorate . Maybe that is the same thing as with the art and music programs. Maybe it isn't the technology; maybe it is the management. Maybe it is the way it has been handled. Maybe it is the kind of understanding of what we have had, of what uses we can put it to at this point. Those are questions that I think are legitimate questions that need to be raised and answered before we just say, that's it.

Dr. Start - I would support, if you are prepared to make the motion, that we make a dramatic change in administrative staff of that station and start over anew.

R. #215 Motion Moved and Tabled Regarding Discontinuation of Operation of Channel 25

396 MINUTES OF MEETING OF JULY 26, 1976 - CONT'D

b #215 lotion Moved and tabled Regarding )iscontinuation of )peration of Channel 25 - contc

Mr. Brown - I would propose that we respect the professional confidence of the Superintendent of Schools to make such a recommendation and such a decision.

Mr. English - I have talked with some teachers. I have talked with some students who are not pleased with the operation of the station. But right now, I don't have the kind of hard data to vote to close down a station that I am not sure what consequences it would have. If we shut it down, then do we lose our license? Is it something that you really can't go back to once you have done this? If you vote to close it down, does that cut off all of our public broadcasting money? Do we lose our FCC broadcasting license? Maybe we aren't using it in the best possible way, but maybe with the proper kind of leadership there, some rethinking, some involvement of a lot of people, that we could come up with the right system. I think it is still salvageable. At this stage, I am willing to say that. Later, I may not say that. I am on the fence right now.

Dr■ Start - Are you asking then that we get some specific proposals as to exactly how we are going to evaluate this educational tool this next year, because what we got up until now, certainly doesn't tell me anything and is not a realistic evaluation of the Channel 25 operation. Mr. English - I think the administration will be coming back to us to tell us more specifically how they are going to evaluate this station, and exactly what it is they are evaluating. Mrs. Potts - I would like to give Dr. Smith a chance to respond here in terms of what he has envisioned we might do to properly evaluate the station.

Dr. Smith - I would like to ask for clarification on the motion, because it really says discontinue Channel 25 at this time. As you are aware, most of the operation of Channel 25, particularly in the evening, is through the.Corporation of Public Broadcasting Funds. Many of the staff members working on Channel 25, also work on Channel 13 during the daytime. Is that really saying to curtail all ETV activities? Dr. Shell's report of his visit was a very brief summary, an outline of the things he was seeking and the things he saw. He came back with a lot of material. Members of the Research Department have been meeting with Dr. Shell, coordinating these activities in planning and designing the specific method of conducting the study next year; how they are going to go about determining the effectiveness of the program; and the numbers that are watching it or viewing the programs. We could probably within a few days give you a preliminary report showing some of the kind of things that are being considered as of this time. Dr. Shell would be willing to discuss his findings or some of the kinds of things that he was able to pick up on his recent on-site visitation of three sites and facilities to obtain information. Mr■ Brown - I understand that we produce a lot of the educational material that is used by Channel 13- If we quit producing that because we had not funded the production capability, certainly among that $200,000 that we are going to lose, and releasing of the people that we have employed there who do the production, would the Oklahoma Television Authority then have the resources and the money this year to pick up on that programming, or are we going to be without that for a year? I understand that while the State Department has suggested that it might be a good way to go, that it is not funded at this point by the legislature and they possibly could not pick up that funding. ■

Dr. Smith - To my knowledge, all of the discussion with members of the State Department of Education have been really exploratory in nature only. There has never been any proposal of what could be done by the State Department of Education and what couldn't be done by the State Department of Education. I am advised that OETV is changing the nature of their programming to some degree, and the kind of assurance we could or could not receive as far as the continued programming of some of the kinds of programs we produce now or instrumental in producing, would be continued. I have noway of knowing at this time. Again, I think we are in somewhat the same dilemma as you indicated, that we don't have enough good basic, sound information at this time to make that kind of recommendation. Mr. Brown - So these kinds of questions also are questions that would be helpful to us. If you just dropped it right now, would we exist? Would Channel 13 pick it up? Are they funded to do so, to do the things that we do feel are good on Channel 13 that we produced out of Channel 25? Would that be available? Mr. Donwerth - How would this be available to another television station, or other television stations that are locally operated? I still believe that we need some more input before we decide that we want to junk the whole thing. I can't support the motion to do away with it right now. Mr. Brown - I move that we table the motion.

Mr. Donwerth - I will second the motion to table.

397

MINUTES OF MEETING OF JULY 26, 1976 - CONT’D Mrs. Potts - The motion has been male by Mr. Brown anl seconlel by Mr. Donwerth that the motion be tabled. Madam Clerk, will you call the roll on the motion to table?

R. #215 Motion Moved and Tabled Regarding Discontinuation of Operation of Channel 25 cont'd

Mr. English - Earlier when I mentioned the memos and correspondence between OETA, I guess I should have included the State Department of Education, or really Just any other governmental unit or agency. I don’t guess we had any correspondence from Public Broadcasting Corporation, but if so, I would include them.

Mr. Brown - Just any discussion that they might be able to give to us in terms of future assurances. Mrs. Williams - I have received calls pro and con, and they have been varied. I would like to know, what do we gain or what do we lose? We need to know. Many teachers have said perhaps there is a potential; there are some brilliant people behind our operation if it is used. I need to know before I can intelligently vote, but I don’t think I need to wait much longer to know.

Mrs. Hill - I agree. I don’t think the station is reaching its potential. going to continue as is, then we are wasting money.

If it is

Mrs. Williams - I don’t want much verbiage.

Mrs. Hill - That’s right. I think there needs to be some changes made, and this is what I am hoping, that we can get some data on. Mr. Donwerth - But in all fairness, until we get a detailed report from Dr. Shell where we can ask questions, where he can stand before us and we can get to the bottom of it and see what we can do with the station, I don’t believe that we should even consider Junking the whole thing. I am in favor of boosting it, not doing away with it.

Mr. English - I think we have made some statements about the management of Channel 25 that I am not sure that we know whether it is accurate or not at this time. I would hate for statements to be made reflecting on the management of Channel 25, which may not be the management's fault. If you cut off the money flowing to an operation and then you are critical of the manager of the operation, I am not sure you are being fair with that person. I would hope that we would withhold that kind of Judgment until we can find out what the facts are. Mr. Brown - But we would also be willing to examine the possibility that the problem is a management problem.

Mr. English - I am not saying it is not a management problem. Mr. Brown - An open-minded, objective___ . Mr. Donwerth - Sjire, the possibility; not that it is, but the possibility that it could be. '

Mr. English - But let's not make the Judgment right now. Mrs. Williams - It could be a utilization problem. Mrs. Potts - There are a lot of questions that I think should be resolved in the future. Mrs. Williams - Is the motion tabled indefinitely?

Mrs. Potts - The motion can be brought up at a future meeting.

Mrs. Potts continued: Is there anything from the Attorney Search Committee that would need to be reported at this time? Dr. Start - We have four firms to date that have expressed an interest. received a formal application from three.

Mr. English - The deadline is what?

Dr. Start - Approximately the 1st of September.

We have

Report - Attorney Search Committee

398

Report Purpose and Role of the Board Committee

MINUTES OF MEETING OF JULY 26, 197 6 - CONT'D

Mr. English - I think everybody was sent a copy of the proposed purpose of the Board. I would hope that you would take a look at that during the next few days, and maybe we can take some action on it at another meeting soon. This statement of purpose, I think, needs to be followed later by a statement of implementation on how you go about fulfilling these various roles of the Board, and that is where we would probably get into the discussion of whether you would want to have a committee. Some things we already are doing, such as your auditors, this type of thing, to help the Board fulfill its role with some of the monitoring. I hope that you will be thinking beyond this statement of purpose as to what way I would like to see us implement this particular purpose.

Mrs. Potts - You might place that on the agenda under New Business. For Consideration at Next Meeting of the Board

Mr. English - I would move the adoption of the purposes of the Board as proposed by the committee.

Dr. Start - Second. Mrs. Potts - Motion is made by Mr. English and seconded by Dr. Start that we approve the recommendations from the committee relating to the purpose and role of the Board. That will be on the agenda for next week.

ENCUMBRANCES

R. #216 . Approval of Encumbrances

A motion was made by Mr. Donwerth and seconded by Mr. English to approve payment of encumbrances as listed for June 30 to July 20, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Consideration of Student Rights and Responsibilities Handbook

Mrs. Potts introduced for consideration by the Board the subject of the Report of the Student Rights and Responsibilities Handbook Monitoring Committee and suggestions submitted by the Association of Classroom Teachers and Human Relations Implementation Committee which were received on June 24, 197^, and American Federation of Teachers received on July 6, 197^. Dr. Smith commended the Student Rights and Responsibilities Handbook Monitoring Committee for the work it had done.

Members of the Board proceeded with the discussion and consideration of the subject, and the following motions were made. Mr. Donwerth - I move for the approval of the committee's report on the Student Rights and Responsibilities Handbook.

Mrs. Hill - Second. Mr. English - I think that I would have to vote against that motion. Although it includes some very good amendments Âą1 it, I feel like at this time that I cannot wholeheartedly~_vote to endorse every ore of those amendments. I would hope that we could go section by section. After further discussion and comments by members of the Board, Mr. English moved a substitute motion that the Board consider the Student Rights and Responsibilities Committee's Report section by section.

On roll call for the substitute motion, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the substitute motion carried.

Under Subsection C.-Responsibilities According to the Oklahoma City Board of Education - Dr. Start moved and Mr. Brown seconded that "Students will be permitted to make up any classwork missed because of an absence authorized by the guardian or school," be changed to as it was originally,"Students will be permitted to make up any classwork missed because of an absence." On roll call, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the motion carried.

Name Change of Handbook - It was moved by Mrs. Williams and seconded by Mr. English that the title of the handbook be changed to "Parents and Students Handbook for Middle Schools and High Schools of the Oklahoma City School System." On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

399

MINUTES OF MEETING OF JULY 26, 1976 - CONT'D

Under Subsection C. - Responsibilities According to the Oklahoma City Board, of Education --It was moved by Mr. English and seconded by Mr. Brown that following the last paragraph before 2. Responsibilities of the Principal, the following insert be made: "No later than the 12th absence* from class by a student, the principal shall arrange a conference with the parents of the student. The principal and parents participating in such a conference shall consider whether the student would benefit most from improving his or her attendance in the class, dropping the class or being assigned to an alternative educational program. (*for reasons other than authorized school activity, personal illness, recognized religious holidays, bereavement and family emergencies.)" On roll call, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Consideration of Student Rights and Responsibilities Handbook cont'd

Under Subsection C. - Responsibilities According to the Oklahoma City Board of Education, 2. Responsibilities of the Principal -- A motion was made by Mr. English and seconded by Mrs. Williams that under 2. Responsibilities of the Principal, an (e.) be added to read: "e. Arranging a parental conference for students with excessive absences." On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Under Section III - Lengthy Suspension — It was moved by Mr. English and seconded by Mrs. Williams that "A lengthy suspension is any suspension in excess of five school days, etc.," be changed to as in the original,"A lengthy suspension is any suspension in excess of three school days, etc." On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the notion that the three days be retained rather than the change to five days, was defeated.

(A complete transcription of the considerations and changes in on file in the Clerk's office.)

Mrs. Potts - I would suggest that we consider the recommendations of the committee for the handbook until 10:30 and then plan on adjournment near that point. Mr. Donwerth - I move that we stop at this point on the consideration of the Rights and Responsibilities Handbook and adjourn to Executive Session for the purpose of meeting with our Attorney and discussing personnel and salaries. Mr. Brown - Second.

R. #217 Board Adjourned to Executive Session 10:05 p.m.

Having completed its Executive Session, it was moved by Mr. Donwerth and seconded by Mr. English that the Board reconvene in regular session. Mr. Brown voted aye; Mr. Donwerth.voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Motion carried unanimously.

A motion was made by Mr. Donwerth and seconded by Mrs. Williams that the salaries of Central Office personnel not on an approved schedule be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Motion carried unanimously. Dr. Smith made the following announcement: A few minutes ago I was advised that the Board's negotiations team and the team representing the Association of Classroom Teachers, working through a mediator from the Federal Mediation and Conciliation Services, reached tentative agreement on the 1976-77 negotiated agreement (contract). Among the provisions of the tentative agreement is a 10.25$ increase in salary and a condition for the district to pay $72 per year into the State Teachers Retirement System for persons represented in negotiations by ACT. A copy of the negotiated agreement as tentatively approved by the negotiating teams will be prepared and submitted to the Board and to the Association of Classroom Teachers to be considered for ratification.

R. #218 Board Reconvened in Regular Session-11:39 P»m» R. #219 Approval of Salaries of Central Office Personnel Announcement on Results of Negotiations/ Mediation

ADJOURNMENT A motion to adjourn was made by Mr. Brown and seconded by Mr. Donwerth. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk'

Clerk

President Approved the 2nd day of August, 1976.

R. #220 Adjournment

MINUTES OFMEETING OF AUGUST 2, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, AUGUST 2, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member

ABSENT:

Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Donald H. Ladd, Treasurer; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

HEARINGS Ms. Mary T. Hepp, Negotiations Chairperson, Association of Classroom Teachers, addressed the Board regarding negotiations and expressed appreciation for having reached a tentative agreement with the Board's team.

MINUTES OF PREVIOUS MEETING It was moved by Mr. English and seconded by Mr. Donwerth to approve the Minutes of July 26, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye, Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #221 Minutes Approved

LEGAL AND FINANCIAL REPORTS Mr. Johnson reported as follows: (1) Docketing Statement â€” In the School Integration Case on the Judgment for Attorney Fees, I believe that each member was provided with a copy of the docketing statement which we sent to Denver this past Friday. That is the last step on the Appeal, and the case will now be put on a court calendar and the court will fix a time for filing briefs.

Attorney's Report

(2) AFT Teacher Salary Increment Case - In the AFT Teacher Salary Increment Case, I reported some time ago that the court had sustained our demur and dismissed the case. The American Federation of Teachers is asking the court to reconsider its decision, and a request for reconsideration has been set for hearing, August 27, 1976.

(3) Maternity Leave Case - In the Maternity Leave Case, the period for filing briefs has not started. There has been a delay in getting the transcript made and filed at Denver.

Mr. Ladd gave a routine treasurer's report.

Treasurer's Report

A motion was made by Mr,. Donwerth and seconded by Mr. Brown to accept the reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #222 Reports Approved

Uoi

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D

SUPERINTENDENT'S REPORT

R. #223 Resolutions of Vppreciation Approved

It was moved by Mr. Donwerth and seconded by Mrs. Hill to approve the following Resolutions of Appreciation:

(a)

Mary L. Richert, retired teacher, deceased June 22, 1976.

(b)

Zela M. Godwin, retired teacher, deceased July 25, 1976.

(c)

Moses Lenhart, retired maintenance employee, deceased July 2h, 1976.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Enformation to the Dr. Smith remarked as follows: 3oard

(1) Reading Clinics - We have been operating two Reading Clinics in our school district; one located in the Henry building serving students in the southern portion of the district, and one at Taylor providing services to pupils in the northern part of the district. In our continuing efforts to continue and/or improve services and our programs, and also to reduce cost at the same time without adversely affecting the programs, the staff investigated the possibility of relocating these services in buildings where space is available where the regular school programs are being conducted. Taking these into consideration, making on-site visitations of the buildings, visiting with principals and others involved with the program, considering parking spaces, the provisions for driveways for the buses transporting these students to the programs, we are recommending that the program which has been housed at Henry be moved to a wing in the Prairie Queen elementary building, and the program which has been housed at Taylor, be moved to Nichols Hills. The principals at Nichols Hills and Prairie Queen can provide the administrative supervision of the Reading Clinics. We can eliminate the position of Assistant Coordinator of the reading programs. We can reduce the custodial position at Taylor and Henry, and also save the cost of utilities by these moves.

Mrs. Potts - I had a question regarding the Assistant Coordinator. Dr. Smith - Mrs. Rose Rudolph was serving as a Coordinator, and Mr. Robert Brown was serving as the Assistant Coordinator of the Reading Clinics. Mrs. Rudolph was serving primarily at the Taylor site, and Mr. Brown primarily the Henry site. Mrs. Rudolph has retired from the system, so there would be a position that we would not need to fill, an Assistant Coordinator's position.

Mrs. Potts - Are you saying that Mr. Brown would continue as the Coordinator for both programs? Dr. Smith - He will continue working with the programs at both locations, but the principal at each of the locations would provide the direct administrative supervision of the programs.

Mrs. Potts - Would he function out of the Central Office? Dr. Smith - Yes, and spend the time between the two, coordinating those.

Dr. Smith continued: (2) Central Food Service Department - After reviewing the financial statement of the Central Food Service Department for the year 1975-/6, and then looking at the financial condition of the department as it enters the 1976-77 year, we are of the opinion that we can begin the 1976-77 school year without increasing the cost of the plate lunch and the a la carte items served in our schools. The only item that was called to my attention in connection with this that might need adjustment after further analysis, is the price of chocolate milk served at the secondary level. The bids for milk have just been opened and they have not been fully analyzed and the formula applied for reimbursement on milk, in order to make that decision at this time. All other items, it seems we can begin the 1976-77 year with those prices. Naturally, if conditions should change during the year, such as food costs rising, other factors of that nature requiring adjustment in the prices in order for the operation to be self-supporting, this would be brought back to you for your consideration for adjustments at that time. But at the present time we feel there is no need for changes in the cost of lunches to begin the 1976-77 school year.

402

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D Mr. English - I would move that the Board approve the Superintendent's recommendation on the closing of Taylor and Henry Reading Clinics and the transfer of those programs to Prairie Queen and Nichols Hills Schools.

R. #22U Motion Regarding Reading Clinics

Mrs. Hill - Second.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Smith continued: (3) Title IX Report - One of the conditions or requirements of Title IX of the Education Amendments of 1972 is a self-study by the school district of any items that relate to policies, practices, or procedures, to .determine if there is possible discriminatory effects in areas such as athletics, counseling, curriculum, physical education, employment, and extracurricular activities. Involving some 207 people, this self-study was completed. We found the majority of the school system's schools are near compliance in the areas as studied. The studies were made during the early part of the year, and remedial action was taken in some of those areas during the school year. Affirmative actions will be taken during the 1976-77 and 1977-78 years in all areas that were detected in the self-study, with a new self-study of the affirmative and remedial actions taken, required to be submitted May of 1978. Generally speaking, this school district is in good condition in connection with these, and feels no difficulty in reaching the goals as stipulated in the requirements of Title IX. This report was submitted to the Regional Office in Dallas.

Mr. Brown - Are copies of that report available to the press? Dr. Smith - We have made a copy available already to some members of the press to come in and look at it. We do have a copy in my office, and it is available for their inspection. Mr. Brown - And for any citizens groups that might be raising those questions? Dr. Smith - Yes. Report - Equal Employment Advisory Committee

Mrs. Potts presented Mrs. Lael Geyer, Vice Chairperson of the Equal Employment Advisory Committee, who introduced Mrs. Kate James, Chairperson, and other members of the committee who were present.

Mrs. Geyer then gave the following report: The Equal Employment Advisory Committee began to work on July 21, 1976, under a charge from this Board. We have met three times and are still in the process of becoming a well-functioning committee and are still trying various organizational procedures. The committee make-up includes eight women, six blacks and one Chicano. i

I__ _

There has been some confusion as to the charge made to us. understand to be our charge:

We here restate what we

1. We are to help provide equal opportunity for all within this school system and to comply with federal regulations in this area, specifically Title IX.

2. As a monitoring committee we will review actions taken by this district to meet the requirements of Title IX and other anti-discrimination laws. We will become familiar with these laws. 3. We will review the Affirmative Action Plan adonted by the Oklahoma City Board of Education to ascertain if it fulfills the provisions of the several laws pertaining to nondiscrimination.

We are to review the job description of the Affirmative Action Officer arid

determine if it meets the legal requirements, and submit modifications.

5. We are to monitor the implementations of activities and policies with the aid of regular reports on current programs, employment and assignments from the Affirmative Action Officer.

6. We are to report to the Board and the Superintendent again by October H, 1976 and each three months thereafter. The following recommendations are made to the Board concerning the job description of the Affirmative Action Officer:

Information to the Board cont'd

MINUTES OF MEETING, OF AUGUST 2, .1976 - CONT'â– ?

Report - Equal Employment Advisory Committee cont'd

1. 2.

To add a section called proven ability. To include in this section the following: a. b.

Proven ability to work with all people. Proven ability to work with grievance committees.

We also recommend mandatory experience in an Affirmative Action Program.

An addition to the description should be that the Affirmative Action Director is responsible to the Superintendent. Though it is not the consensus of the committee, various members feel that if there is a job opening for an administrative position within this system (including principalships of schools), it should be announced publicly and advertised adequately . This implies that local advertisement on the opening for an Affirmative Action Officer on two consecutive Sundays was less than adequate.

It is also noted that if the educational criteria is to be used by the system in the hiring of an Affirmative Action Director, that criteria should be spelled out. Knowledge of a public school system would be an asset for an Affirmative Action Director. Members of the Board inquired:

Mr. English - I really wonder if you are talking about the job description, or if you are talking about the qualifications for the Affirmative Action Officer. Mrs. Geyer - The job description that you approved;' we are making modifications on what we would recommend as changes on that.

Mr. English - To me a job description may be, or is different from what the qualifications would be for a Job. Mrs. Geyer - It mentions desirable training and experience, and we felt that as spelled out, that wasn't adequate. There was no mention of ' educational background or requirements.

Mr. English - I understand, but I am not certain in my own mind really that a job description should lay out what the person's educational background or experience should be. To me, it means what that person is going to do once that person gets in that job. Mrs. Geyer - What we said is that if this is going to be used as a yardstick by the school system, it should be spelled out as to what they are looking for. It doesn't do any good to say that they have 90 people who -applied for a job, if the job wasn't well enough described to get adequate people.

Mr. Brown - The-^committee doesn't care where it is; they just want to-make sure that these things'are considered when you hire somebody; is that right? Mrs. Geyer - Under Title IX, it was explained to us that it isn't just the letter of the law; it is the spirit thereof. And if you are really going to use the yardstick of educational background, you should spell it out.

Mr. English - When you talk about an opening for a principalship, you are referring then, say, to a particular school rather than saying, okay, we are going to have three openings for high school principals, and anybody who wants to, may apply. You are saying that if there is an opening at John Marshall High School, then we should' say at John Marshall, and each time there is an opening, then they should have to reapply.

Mr. Brown - Dr. Smith, when you hire somebody for any administrative position, isn't it one of the understandings that they are being hired, free to be moved at the discretion of the Superintendent? Dr. Smith - Any position for the Oklahoma City school system; their contract does not call for them to be hired as a principal at John Marshall, but as a high school principal.

Mr. Brown - So if we followed that recommendation, then we would be bound to hire somebody in a way that we would then not be able to move them; is that right? Mrs. Geyer - Are people always aware that the opening is available?

1+0^

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D

Report - Equal Employment Advisory Committee cont'd

Dr. Smith - In connection with the principal, in addition to posting it in each of our buildings, we also advertised, and this went out in the State School Boards Journal, , and the State Administrators Journal. It went out all over the state in connection with this. I don't recall if it was one advertised in the newspaper or not; I believe it was. In connection with the Affirmative Action Officer position, we advertised this in the Tinker Take-Off during the weeks of July U and 11; the Oklahoman and Journal on Sunday, July 4 and 11 in each case; the Black Dispatch on the weeks of July U and 11; the Dallas Times Herald, in the Tulsa papers, the Wichita Eagle Beacon, and in the Kansas City, Missouri Call, all on the weeks of July H and 11. Those were two consecutive Sundays. We have received 90 applications; 8 of them currently in the school system now; 82 from outside the system. Some possess the Doctor's degree, several the Master's degree, and most of the others, as I recall, do possess the Bachelor's degree. We do have those who are currently serving as Affirmative Action Officers with various companies, corporations; some who have experience with the Equal Employment Opportunity Commission, and others. So I think the advertising was very productive to us. We received applications from Kansas City; Dallas; Georgia, a suburb of Atlanta; two or three out of Texas; some from Oklahoma, and those from Tulsa. These are people who have been working with the programs.

Mr. Brown - I would like to commend the committee, frankly, because it appears to me that while we may have some small point to beg with where something ought to go or we might question as to whether or not , it looks like to me they are doing the task that they are supposed to do in a credible way and calling us to question if they feel that we ought to be called to question, which is what their job is. We need a way, and I don't think we have really dealt with this, to deal, analyze and deal with these suggestions. And it may be that as you bring these suggestions to us, we as a Board need to formulate a way that we are going to examine the suggestions, get responses to them, have the administration have some process of speaking to the committee and communicating with it so there can be some kind of fluidity. Mrs. Geyer - The committee did vote to be an open committee, with no permanent guests. So any time you want to come, you are welcome.

Dr. Smith - Part of the description of the Affirmative Action Director is to serve as liaison between this committee and the school district. So I think there will be the opportunity for this kind of interaction where they can bring the concerns to our attention, and we can then work with those.

Mr. Brown - I would like to move the adoption of this report, so that it can lay over on the table to be amended, adjusted or adopted in terms of the recommendations. Mr. Donwerth - I will second.

For Consideration at Next Meeting of the Board

Mrs. Potts - Motion was made by Mr. Brown and seconded by Mr. Donwerth for approval of these recommendations from the Equal Employment Advisory Committee. Is there any further discussion on that?

Mr. English - The_thing about the principalship; what do we do now, like we know that there is an assistant principalship open at a particular school; do we readvertise that we are going to accept applications for assistant principals, or do we just go back and pull from the pool of applicants already? Dr. Smith - We do. both. It depends on the time lag between the time the vacancy was posted or advertised, the applications were received, and the interviewing taking place. If it is within very short order, then in most cases we do not go back and repost or readvertise. We have had a posting for an assistant principal at a high school, I believe, running continuously since April or May. I believe that.is still on the vacancy posting. It is advertised or posted in such a way that it says, although there may not be a vacancy at this time, any of those interested in applying to be considered should make application. Mr. English - When you talk about time lag and a short period of time, what is our policy on that?

Dr. Smith - We would not carry it over for two, three or four months, for example, or certainly would not carry it over for a year, by any means. It would be current. Generally, if it has been more than ^5 days or.so, we would probably readvertise it. We don't have a particular policy on it.

Mrs. Potts - This will be on the agenda for next week.

1+05

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D

PERSONNEL REPORT A motion was made by Mr. Donwerth and seconded by Mr. Brown that the listed persons be ?. #225 Personnel Approved employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

(Personnel listings - pages U10 - U17) PAYROLLS, ENCUMBRANCES AND PURCHASING

#226 Approval of Payrolls and Encumbrances

It was moved by Mr. Donwerth and seconded by Mr. Brown that the recommendations #1 and #2 (ratification of July payrolls and authorization of August payrolls) be approved, and payment of encumbrances' as listed for July 21-27, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye, and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Purchasing ?. #227 Approval of Purchasing Items 3-1 thru B-5

A motion was made by Mr. English and seconded by Mrs. Hill to approve Purchasing Items B-l through B-5 as follows:

Approval to Purchase Human Relations Materials Approval to purchase 18 sets of Becoming: A Course in Human Relations for the School Community Relations Department (Human Relations) from J. B. Lippincott Company (quotations and materials available only from the designated publisher). This purchase in the amount of $3,107.16 is to be charged to Account G 250.05.

Purchase of Teaching Aids Purchase of Teaching Aids (PAL System machine and support material) to be used in classes for the hearing impaired or the deaf at Monroe School from Fairview Audiovisual Company (quotations and materials available only from the designated distributor:). This purchase in the amount of $l+,879-50 is to be charged to Account 2k0.01, Title VI-B, and has been approved on our Elementary and Secondary Education Act Application.

Purchase of Custodial Supplies Purchase of custodial supplies (bleach, U000 gal.) for use by the Custodial Department in all schools from White Swan, Inc., which submitted the low quotation according to specifications. This purchase in the amount of $3,320.00 is to be charged to Account G 650.01.

Purchase of Teaching Aids - Purchase of teaching aids (World Book Yearbooks and World Book Encyclopedias) for use by Media Services from Field Enterprises Educational Corporation (quotations and materials available only from the designated publisher and/or distributor). This purchase in the amount of $2,1+93.60 is to be charged to Account 230.01, Title IV-B and has been approved on our Elementary and Secondary Education Act Application.

Purchase of.Textbooks, Workbooks and Teaching Aids Purchase of textbooks, workbooks, and supportive teaching aids for use in various schools from the companies listed (quotations and materials available only from the designated distributors and/or publishers):

$ 1,855-50 ______ 191.95

Oklahoma Schoolbook Depository Addison-Wesley Publishing Co.

Total

2,01+7-1^5

This purchase is to be charged to Account G 230.01. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Dr. Start voted aye; Mrs. Hill voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Central Food Service Report

The Central Food Service Department Financial Report, June 30, 1976, and the Operating Statement, July 1, 1975 through June 30, 1976, were submitted as information to the Board.

Uo6

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D

UNFINISHED BUSINESS

Motion made Dy Mr. English and seconded by Dr. Start for consideration at the meeting of the Board on August 2, 1976, that the recommendations by the Board's Committee on the "Board Purposes" be approved.

The following revisions for the Board Purposes, as submitted by the committee, were suggested and accepted:

Mr. Brown proposed that in paragraph 3, that "within the constraints of Board-approved policies," be replaced with the wording,"consistent with Board-approved policies." Dr. Start suggested that the wording of paragraph 8, "To be responsible for obtaining adequate financial resources for operation of the school system," be replaced with, "To press for adequate school legislation and financial support of schools."

BOARD PURPOSES as modified:

The purpose of the Board of Education of the Oklahoma City School District includes, but is not necessarily limited to, these roles: 1.

To adopt policies to govern the Board and the management of the school system, including but not limited to policies on student discipline, student assignments and transfers, sale of property and equipment, purchasing, affirmative action, investment of funds and building closings.

To establish the purpose, philosophy, priorities and overall objectives of the school system.

To hire a superintendent to serve as the chief executive officer of the Board and be responsible for implementing the policies of the Board and administering the school system consistent with Board-approved policies, objectives and long-range plans.

To evaluate the efficiency and effectiveness of the implementation of the Board's policy, including review of administrative rules and regulations established to implement Board policies.

To plan systematically for the needs of students and employees of the district.

To approve the creation, change and abolition of educational programs.

To set graduation requirements.

To press for adequate school legislation and financial support of schools.

To develop fiscal policies, approve a budget based on the objectives and long-range plans set by the Board, and approve all expenditures.

10.

To monitor all expenditures through analysis of the Board-approved budget, periodically assessing the status of such budget and specifically approving all expenditures not in<the budget.

11.

To communicate to the school system staff the attitudes, wishes and needs of the residents of the district and to communicate to the public the needs, problems, benefits and progress of the school system.

12.

To plan and develop effective means of communication and cooperation within the school system and between the school system and the community.

13.

To hear the concerns, grievances and appeals of students, employees and patrons of the district, after the established channels of communication have been used.

1U.

To contract for personnel, services, property, equipment and supplies necessary for operation of the school system.

15-

To approve or disapprove the employment, transfer, promotion, demotion, or discharge of employees of the district.

16.

To contract with and fix the duties and compensation of employees of the district.

17.

To lease, purchase, and sell property and equipment for the district.

18.

To determine the location and utilization of buildings.

19.

To designate the schools to be attended by children in the district.

20.

To provide for the carrying out of and enforcement of state and federal regulations and laws and court orders.

R. #228 Approval of Board Purposes

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D

R. #228 Approval of Board Purposes cont'd

BOARD PURPOSES modified - cont1d 21.

To sue and defend itself in lawsuits.

22.

To adopt, reject, or modify recommendations of the superintendent.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; t Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mr. Potts declared that the motion carried for approval of the Board Purposes, as modified. i Continued Consideration of Student Rights and Responsibilities Handbook

Mrs. Potts introduced for continued consideration the Report on Student Rights and Responsibilities Handbook (Parents and Students Handbook for Middle Schools and High Schools of the Oklahoma City Public School System) Monitoring Committee and suggestions submitted by the Association of Classroom Teachers and Human Relations Implementation Committee which were received on June 2h, 1976, and American Federation of Teachers received July 6, 1976.

[ i: i i | ’

Members of the Board proceeded,with principals and members of the committee, in a discussion of the suggestions submitted for the handbook. The following motions and suggested revisions were made:

i ! \ ,

It was moved by Mr. Donwerth and seconded by Mrs. Hill to accept the remainder of the Student Rights and Responsibilities Handbook as submitted.

I !

On roll call, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted nay; | Mrs. Hill voted aye; Dr. Start voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the motion was defeated. I Under Section III. Lengthy Suspension - C. The following are common examples of lengthy suspension offenses: 7- Failure to identify self to appropriate authority in crisis situation... — Mr. English suggested that where it says, "include but not be limited to," that possibly a colon added to precede the three items listed might help with the reading.

Under Section III. Lengthy Suspension - Following E. 1. - The principal will be responsi■ ble for the convening of the formal evidentiary hearing... — It was moved by Mr. I English and seconded by Mr. Brown that this be changed to read as follows, beginning j with — j 2. Presided over by principal, or an assistant principal appointed by the principal, and conducted by a jury composed of the following members:

Presiding administrator.

Two certificated members of the faculty other than administrators. Their | names shall be drawn at random. The accused student will not be a counseled of any guidance counselor on the jury, nor will the accused student have current enrollment in any class of any teacher appointed to the jury. At least one of these jurors should be of the same race as the accused student. I

c. _ Two-., regularly enrolled students, selected by lottery from the names of students who have volunteered to serve as jurors. A student's grades shall not disqualify him or her from serving on a jury.

One parent, selected by lottery from the names of parents who have

volunteered to serve as jurors.

The hearing will serve to determine the facts of the case and to serve as a basis for making a decision as to the guilt or innocence of the accused student.

Decisions will be made by majority vote of the jury, with each juror, including the presiding administrator, having one vote. Votes on the determination as to guilt or innocence, and recommendations on corrective action', shall be by secret ballot. Before voting upon a recommendation for corrective action, the principal shall see that the jury is informed of the services and programs available to help modify the student's behavior.

The jury's decision as to guilt or innocence shall be binding upon the principal. The jury's recommendation on corrective action shall not be binding upon the principal.

The principal shall give serious consideration to any recommendation received from an assistant principal or jury as a result of a formal evidentiary hearing. The decision on corrective action is a function of the principal and cannot be delegated to any other member of the administration, or any other person.

New drawings for jurors shall be made for each evidentiary hearing.

Ho8

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D

On roll call, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; and Mrs. Potts voted aye. Mrs. Potts declared that the.motion for amendment to the recommendations for the handbook was defeated for lack of a majority.

Under Section III. Lengthy Suspension - G. Prior to the formal evidentiary hearing, the student must be: — A motion was made by Mrs. Hill and seconded by Mr. Donwerth for inclusion of the words "and guardian," in G; "Prior to the formal evidentiary hearing, the student and guardian must be..." On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Mr. Sadberry inquired regarding the changing of the wording in that particular section to correspond with the change "and guardian," whereof Mrs. Potts stated that the Board would be agreeable to the necessary revisions. Under Section III. Lengthy Suspension - H, Third Level — It was moved by Mr. English and seconded by Mr. Brown that the handbook continue to state that "the Board of Education meets normally every Monday at 7:00 p.m." On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the motion carried.

Under Section V. Student Grievances — Motion was made by Mr. English and seconded by Dr. Start that the previous procedure for student grievances be reinstated, and the proposed "with an appeal to the Assistant Superintendent of instruction" be deleted. On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

In referring to Section VII. Student Dues and Fees, it was agreed that due to some legal definition on what fees are allowed, that this would remain in question until receipt of the report from the committee on fees, at which time this section will have to be revised.

Under Section IX. Distribution1 of Publications - G. Any student denied permission by the principal to distribute printed material may file an appeal with the appropriate director in the Central Office, with an appeal to the Assistant Superintendent of Instruction... — Mr. English moved and Mr. Brown seconded that the step "an appeal to the Assistant Superintendent" not be a portion of the handbook for the coming year. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Under Section IX. Distribution of Publications - Subsection, School Publications - C. — Opposing viewpoints should be published simultaneously and any student with a disagreement tha<U„pannot be resolved by the principal may file a written grievance with the appropriate director in the Central Office, with an appeal to the Assistant Superintendnet of Instruction... — A motion was made by Mr. English and seconded by Mr. Brown to delete "with an appeal to the Assistant Superintendent of Instruction."

On roll call, Mr.' Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Under Section XVII. Student Lockers - C. The above shall not prohibit the principal or homeroom teacher from conducting periodic locker inspections. — Mr. English moved and Mr. Donwerth seconded that C. be changed to read, "Therabove shall not prohibit the principal or homeroom teacher from conducting periodic locker inspections or securing study materials for a homebound student." On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Section XVIII. Marriage and Pregnancy, Under B. — Mrs. Potts relinquished the Chair to Dr. Start and made the following motion: I would like to make an amendment under B. to read as follows: "Students who are expectant parents may continue to attend their regularly assigned school. They should, however, consider a transfer to the Adult Day School where a tuition-free educational program has been established to meet their special family and work needs."

The motion was seconded by Mr. Brown. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Dr. Start declared that the motion carried, and returned the Chair to Mrs. Potts.

Continued Consideration of Student Rights and Responsibilities Handbook cont'd

1+09

MINUTES OF MEETING OF AUGUST 2, 1976 - CONT'D

Continued Consideration Df the Student Sights and Responsibilities landhook - cont'd

Under Section XIX.- Smoking — It was moved by Mr. English and seconded hy Dr. Start that under this section, it he amended to read, "confined to a designated area inside or outside the building." On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the motion was defeated.

Under Section XIX. - Smoking — Mr. English moved that the smoking policy remain as it is in the present handbook. There being no second to the motion, Mrs. Potts declared that the motion died for lack of a second. Under Section XIX. - Smoking — Mr. English moved that the Board ban all smoking by all students and all employees of the school system within the buildings of the system. There being no second to the motion, Mrs. Potts declared that the motion died for lack of a second. Under Section XIX. Smoking — Mr. English moved that on the section dealing with smoking where the committee's recommendation says, "outside the buildings," that the words be added, "except at Central Innovative High School."

There being no second to the motion, Mrs. Potts declared that the motion died for lack of a second. R. #229 It was moved by Mr. Donwerth and seconded by Mrs. Hill that the handbook be accepted Approval of as amended. Student Rights and Responsibili- On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. ties Handbook Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared (Parents and that the motion carried and the handbook is approved. Students Handbook for Middle Schools Mr. English stated: Madam Chairman, I want to serve notice that at the next Board and High Schools meeting I am going to ask to reconsider the amendment whereby my amendment on the jury cf the Oklahoma system was defeated. City Public School System

ADJOURNMENT R. #2'30 ft.dj ournment

A motion to adjourn was made by Mr. Brown and seconded by Mr. Donwerth. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST

Clerk Approved the 9th day of August, 1976.

410

MEETING OF AUGUST 2. 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED' EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL i

Terminations Ashford, Jackie

Atkinson, Donna

Brown, Lea Burger, Thomas Carruthers, Victor

Cooper, Ira K.

Cox, Judith Delano, Etnagene Delashaw, Nancy

Donaldson, Angela Doyle, Barbara Factory, Josephine

Feinberg, Fran Green, Barbara

Quail Creek Intermediate

5-28-76

Capitol Hill Sr. Physical Education

5-28-76

Rogers Learning Disability

7-16-76

Northwest Science

5-28-76

Douglass Student Comm. Adv.

5-28-76

Administration Bldg. Voc. Coordinator

7-27-76

Jackson Science

7-02-76

Wheeler Kindergarten

7-05-76

Carver Center Special Education

5-28-76

Star Spencer Debate

6-09-76

Southeast Science

6-16-76

Telstar Primary

5-28-76

Dunbar Special Education

5-28-76

Dunbar Pre-School Trainable

5-28-76

ASSIGNMENT

NAME

EFFECTIVE DATE

PROFESSIONAL EDUCATIONAL

Terminations

Hagerman, Gerald Huddleston, Linda

Isaak, Steve

McCord, Lawana Moore, Kenneth

Morehead, Norma Morgan, Caron

Nichols, Phyllis Noel, John M. Parham, Theresa

Raglin, Jamds

Robinson, Rodger

Rogers, David Rudolph, Rose

Douglass Math

5-28-76

â– Eisenhower Learning Disability

5-28-76

Northwest Ind. Arts/Drafting

5-28-76

Southeast Special Education

5-28-76

Marshall Phys. Ed./Coach

5-28-76

Central Innovative Language Arts

7-12-76

Northeast Special Education

6-06-76

Southeast Vocal Music

6-28-76

Moon Science

5-28-76

Bodine Primary

5-28-76

Classen Asst. Principal

6-30-76

Marshall Band

5-28-76

Rogers Band

5-28-76

Taylor Center Coordinator

6-11-76

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

1+11

MEETING OF AUGUST 2, 1976 - CONT’D

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Employments

Terminations Shelton, Pamela

Stalling, Sandra Tully, Debra Vass, Donny

Wasemiller, Dolores

Rogers Science

5-28-76

Creston Hills Intermediate

5-28-76

Southeast Span./L.A./Act. Dir.

5-28-76

Hoover Social Studies

5-28-76

Roosevelt Special Education

7-01-76

Annual

i ____________________

Armstrong, Zonia

$8255.

B.S. CSU

8-23-76

Special Projects Bilingual

Hladik, Peggy

Bicket, Colleen

8255.

B.S. CSU

8-23-76

Marshall Math

Hicks, Michael

Deibel, Mary

9168.

B.S. CSU

8-23-76

Truman Intermediate

Russell, Susan

Eastman, Mary

9168.

B.S. OU

8-23-76

Garden Oaks Learning Center

Riclimond, Karen

Gad, Sanzoeta

9238.

M.S. * UB

8-23-76

Douglass Math

Warrior, Mary

Goodspeed, Thelma

9989.

M. Ed. CSU

8-23-76

Bodine Intermediate

Griggs, Patsy

8tjOO.

B.S. * TCU

8-23-76

Grant Nurse

Gromer, Gayla

8255.

B.S. CSU

8-23-76

Marshall Math

NAME

SALARY

- Bradley, Beatrice Botkins, Samuel * UB - University of Bombay, Bombay India * TCU - Texas Christian University NAME

ASSIGNMENT

EFFECTIVE DATE

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROVISIONAL EDUCATIONAL

Terminations

Employments

Annual

Lodato, Eleanor

$8668.

B.S. CSU

8-23-76

Douglass Special Education

Bailey, Janet

Mayfield, Kathryn

9331.

B.S. OU

8-23-76

Shields Heights Intermediate

Papin, Carol

McGaughey, Melba

9331.

B.S. CSU

8-23-76

Quail Creek Primary

Pape, Janice

Melvaney, Sandra

8255.

B.A. OCU

8-23-76

Northwest Physical Education

Miles, Tera Beth

shoo.

B.S. CSU

8-23-76

Grant Home Economics

Morgan, Caron

8668.

B.S. CSU

8-23-76

Northeast Special Education

Menzies, Dona

, O’Bryan, Robert

9608

M. Ed. CSU

8-23-76

Northwest Math

Henneke, Patje

Olson, Melaine

9168.

B.S. CSU •

8-23-76

W. Nichols Hills Kindergarten

Swihart, Mary

Poore, Blanche

11886.

8-23-76

Wheeler Kindergarten

Giles, James

Rice, Terrance

8255.

B.S. CSU

8-23-76

Classen Industrial Arts

Ware, Linda

Slavick, Cassandra

9005.

B.A. CSU

8-23-76

Longfellow Intermediate

Roberts, Kathy

Stallsmith, Judith

8690.

B.S. OU

8-23-76

Creston Hills Kindergarten

Tully, Debra

8255.

B.A. OU

8-23-76

Southeast Language Arts

Vaughn, Vicki

8255.

B.A. CSU

8-23-76

Capitol Hill Middle Math

M. Ed. CSU

1 1 1

U12

MEETING „QF„.AUGUST_2_,^.1976 -,,W[TLD^ Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Employments

Annual

Hampton, Charlotte

West, Wanda

$8972.

B.S. CSU

8-23-76

Rockwood Special Education

Barnett, Debra

8668.

B.S. OU

8-23-76

Northwest Special Education

Byerly, Bonnie

8820.

B.S. OU

8-23-76

Douglass Special Education

Jones, Judy

9331.

B.S. OCC

8-23-76

Parmelee Primary

8-23-76

Hayes Intermediate

Additional Positions

Employments

M. Ed. OU

Wedgeworth, Betty

10793.

Williams, Kathryn

85h5.

B.S. OBU

8-23-76

Hayes Primary

McCauley, Earlene

9238.

M. Ed. CSU

8-23-76

Northwest Business

Transfers Gilmore, Beverly

j NAME

ASSIGNMENT

EFFECTIVE DATE

.......................... ; NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Leaves of Absence

Parental Leave Jones, Gayle

•Wilson Primary

Myers, Marian

Hoover Home Economics

5-28-76

Wendelken, Susan

Rancho Phys. Handicapped

5-28-76

Wilner, Janice

Willow Brook Intermediate

5-28-76

Greenwood, Harold

Northeast Asst. Principal

6-15-76

Hwang, Bette

Curriculum Lm. Ctr. Counselor

6-11-76

McLin, L'Pyne

Grant Learning Disability

5-28-76

Thornton, Franklin

Northeast Special Education

5-28-76

Dunbar Special Education

5-28-76

Professional

Ill Health Rogers, Mary M.

413

MEETING OF AUGUST 2, 1976 - CONT'D

Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TECHNICAL Terminations Kloepfer, Heinz

Walker, Larry

Washington Prt. Shop Printer

6-30-76

Washington Prt. Shop Printer/Photographer

6-30-76

ASSIGNMENT

EFFECTIVE DATE

NAME

CLERICAL Terminations

Black, Barbara

Clayton, Marie Elliott, Harrietts Grimes, Patricia

Harlan, Daisy Page, Rita Steffens, Mary

Wheeler Media Aide

5-13-76

Capitol Hill Middle Fin. Secy./Rogistrar

8-31-76

Eisenhower Library Clerk

6-11-76

Northwest Library Clerk

6-11-76

Nichols Hills Secretary

6-01|-76

Technical Services Elementary Secy.

6-15-76

Marshall Secretary

6-30-76

Transfers -

Carter, Betty

FOOD SERVICE Terminations

Barnes, Ruth

Central Food Unassigned Helper

5-28-76

Rnployments

Monthly

Sanders, Wilma

$ 5O6.U9

6-28-76

Pupil Services Media Aide

414

MEETING OF AUGUST 2, 1976 - CONT'D Personnel

PERSONNEL NAME

ASSIGNMEN1

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations

Cornelison, Edna Denwalt, Sandra

Dewberry, Geneva Douglas, Rita Durante, Sherita

Eaton, Mildred

Edmisten, Carolyn

Galbraith, Wyittie

Giles, Vera Glove/-, Leberta

Grill, Alice Hamilton, Juanita Hill, Carolyn

Hodgins, Oletha

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

NAME

ASSIGNMENT

EFFECTIVE DATE

i NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Terminations

Jackson, Gwendolyn

Jantz, Diana Kendrick, Johnita

Lang. Litzzet Maloy, Florence

McMillian, Cloann Miller, Delores

Morrison, Nellie Pearson, Lucille

Price, Linda Roberts, Shirley

Runnels, Dorothy

Schwartz, Peggy Shelley, Brenda

Central Food Unassigned Helper

5-28-76

â€¢Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassighed Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

U15

MEETING OF AUGUST 2, 19/6 - â€¢ CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Terminations Simpson, Norma

Smith, Bonnie Smith, Mary R.

Squier, Wanda Taylor, Inez

Webb, Bessie

Webster, Lilly

White, Roma Williams, Ida

Wilson, Ruth

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

Central Food Unassigned Helper

5-28-76

TRANSPORTATION

' Terminations Shuffield, Johnnie

Employments

Monthly

Shuffield, Johnnie

$712.5h

7-06-76

Transportation Mechanic

I ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Terminations

Berry, Matthew V.

Brakebill, Randy Brunson, Eugene Burton, Edwin

Churchwell, Carl Clipper, Steven

Cotton, Wendell Dixon, Alfred L.

Gatlin, Walter McBroom, Leray Metcalf, Allen

Odeseye, Maboyoje Smith, Francis Thompson, Ronald

Jackson Floorman

6-30-76

Taft Floorman

6-11-76

Valley Brook T. Floorman

6-23-76

All Schools Relief Floorman

7-10-76

All Schools Relief Floorman

6-23-76

Northeast Floorman

7-06-76

Taft Floorman

6-29-76

Hillcrest Floorman

7-16-76

All Schools Relief Custodian

7-27-76

Harding Floorman

7-16-76

All Schools Relief Floorman

6-16-76

Fillmore Floorman

5-28-76

Custodial Services Area Supervisor

6-30-76

Harding Floorman

5-21-76

Employments

Monthly

Brakebill, Randy

$1*61.83

6-10-76

Taft Floorman

Burton, Edwin

1*61.83

7-01-76

All Schools Relief Floorman

Teferra, Solomon

1*71.98

6-03-76

Harding Floorman

416

MEETING OF AUGUST 2, 1976 - CONT’D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Employments Walton, Jeff

Douglass Floorman

Jackson Floorman

6-07-76

Arthur Floorman

7-22-76

Nichols Hills Floorrnan

7-13-76

Marshall Floorman

7-01-76

Monthly

--------------------- ———

6-29-76

$>l61.83

6-22-76

Jackson Floorman

Asrat, Getachew

471.98

6-OI1-76

All Schools Relief Floorman

Connelly, Melvin

461.83

6-11-76

Marshall Floorman

Sealey, Lonnie

Kennedy, Randall

461.83

6—11*—76

All Schools Relief floorrnan

Coffman, Julia

Metcalf, Allen

lt61.83

6-04-76

All Schools Relief Floorman

Russell. Freddie

Rhodes, Gus

461.83

6-22-76

All Schools Relief Floorman

Whitely, Larry

Wilfong, Thomas

WlHmns, Obie Wnndy, Marvin

Haa H,

Howard

NAME

ASSIGNMENT

EFFECTIVE DATE

Berry, Matthew

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE —-

Terminations-Substitutes

Bailey, Johnny Bennett, Delbert Davis, Theodore

Hightower, Tyrone Kelley, Johnny Laster, Bernard

McCawley, Herbert Mitchell, Paul

Palmer, Theophous

Parker, Kevan

Riley, Rickey Warden, Larry

Id 3

lb la he

le he

Culbertson

5-28-76

Moon

5-28-76

Jackson

6-11-76

Willard

6-28-76

Ross

6-30-76

Pierce

6-09-76

Bodine

6-14-76

Southeast

5-28-76

Eugene Field

5-28-76

Edwards

6-04-76

Dunbar

5-28-76

Carver Center

5-28-76

MEETING OF AUGUST 2, 1976 - CONTâ€™D

Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE Employments-Substitutes

Hourly

Adams, Anthony

$2.20

6-03-76

Eisenhower

Butler, Charlotte

2.20

6-08-76

All Schools

Cudjoe, Kendal

2.20

6-23-76

Dewey

Davis, Theodore Jr.

2.20

6-0U-76

Jackson

Ledbetter, Charles

2.20

6-11-76

Stand Watie

Randle, Dennis

2.20

6-07-76

Spencer

Taylor, Donald

2.20

6-28-76

Harding

Townsend, Pascel

2.20

6-0U-76

Edgemere

Leaves of Absence Ill Health

Bottoms, A.L.

Adult Education Custodian

6-11-76

Oluwole, Ferdinand

Edgemere Floorman

7-01-76

NAME

ASSIGNMENT

EFFECTIVE DATE

I I NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

MAINTENANCE

Terminations

Bobb, Barry Cambron, Edgar Fisher, Russell

Tigrett, Albert

Wilson, Clint

Maintenance Plumber Helper

7-01-76

Maintenance Pumps/Insulation

6-28-76

Maintenance Mgr. Maint. Services

6-30-76

Maintenance Grounds

6-29-76

Maintenance Steamfitter

6-18-76

Troxell, Lloyd

Employments

Monthly

Carolina, Mae

$515.28

Employments-Temporary

Hourly

Matthews, Calvin

Taylor, John SECURITY

Termination

Burch, Neco

School Plant Services Campus Officer

7-01-76

6-28-76

Maintenance Maint. Apprentice

$2.20

6-22-76

Masonry

3.25

6-29-76

Steamfitting

1+18

MINUTES OF MEETING OF AUGUST 9, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, AUGUST 9, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Armond Start, Vice President Dene Brown, Member

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that five of the seven Board Members were present.

Roll Call

HEARINGS

After informing the audience regarding the policy of addressing the Board, Mrs. Potts called on the following:

Mark R. Smith

Bill Parker

3â€˘

Bob Dixon

Norene Peoples

Mr. Smith expressed a concern regarding the enrollment procedures for classes at the Foster Estes Vo-Tech Center, and suggested that the methods be changed to accommodate more adults who would like to enroll at the school.

Members of the Board responded: Mrs. Potts - I would we could develop. I why we are following there isn't a better

certainly be concerned that there must be a better procedure that don't know if any staff people here are familiar with the reason the procedures used, but I trust we will look into it and see if way of doing things in the future.

Mr. English - What about that, Dr. Smith?

Dr. Smith - I will have to get with the staff on this and see what the problems are as far as starting additional classes, and the enrollment and all, and be ready to report back, not only to Mr. Smith, but to the Board as well. Mrs. Hill - Mr. Smith, I was aware that you were coming this evening. There is a problem. I understand that there are about 10 classes that do fill up the first night. In the air conditioning class, they only have the two classes which meet on Monday and Wednesday, and Tuesday and Thursday. They can only take 20 people each, which is a total of 1+0. They usually put in a couple of extra for the dropouts. They, too, would like to know what to do. You are talking about increasing or adding another class; there is just not room or equipment to increase this class and probably the other classes. Maybe when people come they could pick up a number so that there would not be that crowding in. I do know that people go early the day of enrollment, and stand in line all day to get in these classes.

Dr. Smith - I am sure Mr. Sadberry, Dr. Earnest and others will investigate thoroughly and come up with some recommendations on it. We will try to report back to you within a few days. After presenting printed materials to members of the Board, Mr. Parker and Mr. Dixon spoke in regard to the salary schedules for elementary principals and assistant principals, in comparison to salaries for principals in' comparable school districts and raises and benefits received by teachers in the Oklahoma City school district, and other. Members of the Board responded:

Mr. Donwerth - Mr. Dixon, I noticed that you did allude to the $72 allowed for teachers as being a tax-free benefit. I would like to ask Dr. Smith if that has been settled

419

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

HEARINGS cont'd Mr. Donwerth coat'd yet? There has been some discussion as to whether it was tax-free or not. any other information on that, Dr. Smith?

Have you

Dr. Smith - The latest information we have; it appears that it will be taxable. However, there is a meeting scheduled with the State Department of Education officials i in order to draft a request to the Attorney General to get his opinion. There has been j an opinion or an interpretation made by IRS, which at this time seems to indicate that it will be taxable. And as I understand it, it is the manner in which the State Teachers Retirement law is written.

Mr. Donwerth - If the State Teachers Retirement law were written differently, it could bed tax-free benefit as an employer contribution; is that correct? Dr. Smith - I understand that there are conditions or situations where it can be considered tax-free, but the way ours is written, there is some question about it. They received several different interpretations, and that is the reason there was a need for some clarification.

Mr. Donwerth - I feel very strongly that all certified personnel that belong by demand and not by choice to the State Teachers Retirement Fund should equally share in the $72 employer contribution; at least, that is what I am calling it right now. I feel like that all of the principals, all certified people that have to belong to it should share in that. Mrs. Hill - I think like Floyd; if we are going to pay for one, we should pay for all. We did, of course, approve this before the ACT contract came to us, and were not aware that we were doing this until later. But if we are going to do it for one, we should do it for all of our certified personnel.

Mr. Donwerth - Of course, the contract has not been ratified Board at this time.

> i iI Mr. English inquired of Mr. Dixon: Has your association had any communication with the | Superintendent about the salaries prior to the time that they were announced? i I Mr. Dixon - Yes sir, we have. | by the teachers, nor the

Mr. English - And you presented these facts to him at this time?

Mr. Dixon - Not these particular documents, but different ones that

said very similarly |

the same thing; yes.

Mr. English - Have you figured out what the cost would be to the system to have these equities, you say?

Mr. Dixon - We did a cost analysis on an original proposal of getting the elementary principals up to the regional average, but not 12% below the regional average as pointed out .in "graph 2, and we did not do a cost analysis on this particular proposal. The reason being that this was started on about last Thursday, and time simply didn't permit for us to compute the cost factor to the district on this particular chart here. Mrs. Williams - Are we hearing that perhaps the 10% overall would be more equitable? Mr. Dixon - Of course, the thing we must keep in mind is that we would be grateful to receive the same percentage of increase as teachers. But referring back to our bar graph, building administrators, if you will notice, their disparity is much much greater than that of the teachers. You will notice that the teachers starting salary is above the regional average. So this puts them in a very favorable position insofar as the regional counterpart, because they don't start realizing what we could consider a loss, if we consider it a loss when it is below the regional average, until they hit about the 10th step. Of course, going down, you will notice when they hit maximum, they are still only 26% below the regional counterpart. The closest building administrator to that is the elementary principal minimum, which is a 30% below the regional average. So even if the building administrators received the same percentage increase as teachers, we would still be substantially behind them in comparison to our regional counterparts.

Mrs. Potts - You are comparing this teacher minimum against the 1974-75 regional average is that right? Would the regional average not be higher for 1975-76?

Mr. Dixon - We feel that it would be. Again, we are working with indexes, and indexes are reasonably stable. We found from Educational Research Service that at the time of the survey, approximately 72% of the districts reporting do use the index factor for salary scheduling. So we could only assume at this point, since 1975-76 data isn't available, that these districts receive comparable increases to our teachers base;

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D HEARINGS coat'd

Mr. Dixon cont'd therefore, the index would of course remain about the same. There is a possibility that our teachers may fall a percent or two below the regional average at this point and time, but we feel like.they would be very close. Mrs. Potts - As a Board Member, I probably share the feeling of the rest of the Board that we cannot properly recompense any of our employees for the kind of job they do. And I personally feel that probably one of the most critical things for us to try and do is to keep our salary where it is competitive to the market on all levels, whether it is custodial, all the way up to the Superintendent, and that is a big challenge because it is changing all the time. But I think you really brought out some salient facts here that we will want to consider.

Mr, Dixon - It is the desire of the elementary principals that all certificated employees salaries be equitable in comparison to the respective regional counterparts. On behalf of the elementary principals, I would like to extend our appreciation to the members of the Board for permitting us to appear before you this evening. Mrs. Williams - I believe it was Mr. Parker that mentioned the reduction in steps. this in the "thinking about" stage?

Dr. Smith - If it meets with, the approval of the Board, I might take this opportunity to respond to this question as well as some of the remarks made here. I don't want to appear to be in opposition to the principals group. Certainly, it would be of no benefit to do that. I have indicated to the Principals Salary Committee previously that I appreciated the manner in which they studied their proposal and the work that they did in presenting their proposal. I have also indicated, when I presented the salary schedules for your consideration, that my major regret was we could not provide larger increases for all groups of employees. Our financial resources are of such that it was not possible to give larger increases. We do have limitations. The State Legislature allocated $800 for each certificated employee; that same $800 for increase for principals, Central Office staff, etc. They also indicated 8$ or 10$ maximum for support personnel. As we began analyzing our budget picture and considering salaries, we had to consider the amount of money that was available from all sources to include in salary considerations. As you will recall, I indicated that of those funds, we took 28.48$ and tentatively allocated that to be considered for salary increases or adjustments for those employees not represented by ACT in negotiations. And then within these limitations, we began considering the various salary schedules which could be considered. We considered such things as increasing the minimum to a greater extent; holding maximum; increasing maximum; not increasing minimum so much, decreasing steps. We went through the process of reviewing their existing increments, what had been done with their salary schedules in the past. We considered the length of contracts for the various employees. We considered all employees and their welfare. Generally speaking, the higher salary employees received a smaller increase in salary, and the lower salary received the larger increase, even though the amount of money might not have been greater. In developing schedules, it is also necessary to review and analyze in light of what it would require for future years. We desired to do more than was mandated by the legislature, and we were able to do that. I do have the information whictb-compares Oklahoma City with Tulsa; not in terms of individual salaries as much as it is the percentage of their budget going to the principals and assistant principals. Tulsa and Oklahoma City have the same number of elementary principals and assistant principals, although Tulsa has more elementary pupils considerably than we do. The percentage of the total amount of salaries going to elementary principals and assistant principals in Tulsa is 3.1$. These are last year's figures, by the way; Tulsa does not have their schedule set for 1976-77- In Oklahoma City, 1975-76, ours was 3-9$- When we consider all principals, Tulsa had 157 principals and.assistant principals, and we had 148. The percentage of the total budget going to their principal and assistant principals account was 4.9$; Oklahoma City's was 5ÂŤ5$The percentage of their total budget going to salaries is very near the same, with Tulsa, 81.9$ and Oklahoma City, 81.2$. Any consideration for changing schedules now, I think certainly we would want to consider the total budget picture and relook at all of that. If there are adjustments that could be made, certainly we would be more than willing to do that. You mentioned the $72 the same evening, I believe, that we had presented the salary schedules for your consideration. Mr. English - I doubt if it is necessary for. a motion. I wonder if we could ask the staff to report to us on the cost that would be involved if we provided the $72 retirement money to all certificated employees in the system, and also if you would, break that down into various categories, and also report what would be the cost if you increased the principals'and assistant principals'pay to the level to -which Mr. Parker and Mr. Dixon related.

Dr. Smith - What about the support personnel that participate in Teachers Retirement; do you want those that are mandated, only? Mr. English - Go ahead and get those figures together too, because I think we may want to consider the whole package. All of these are to be separated out. It won't be combined into one big bundle.

U21

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D HEARINGS cont'd Mr. Donwerth - I would like to see all of the support personnel that participate in the retirement fund he able to receive the $72. But if we are going to have this as an employer contribution with the possibility of the state rewriting their retirement bill, then I think it should include only the people that are mandated to belong to th.'s. I don't believe that we have any certified employees now that don't belong to it. You can't use a voluntary basis on it. It has to be on a mandated basis, and I don't think that we could consider that the same. I did check with Dr. Smith, and we have possibly 350 employees that would not be covered under the $72 at the present time. It would amount to approximately $25,000 to give all of the certified personnel that are not covered under the teachers bargaining committee the $72 increase.

Mr. English - I think that we ought to get the figures on the whole thing and break it down by various categories, to see what we are talking about. I would include the support personnel, too, as a factor in there. Not saying that is what we are going to do, but I think that we need to see those figures. Mr. Donwerth - Maybe we could have two breakdowns on it then; one on the certified people, and then including all of them.

Mr. English - I would think that even the certified people would be broken down into different categories, too.

Mrs. Potts - Then would it be possible to have this data prior to next week's meeting? Dr. Smith - Yes, I believe so. Mrs. Peoples, State Director for Oklahomans for Gifted and Talented, extended an invitation to those present, to attend the Conference for Gifted and Talented, August 27 and 28, 1976, at Oklahoma City University, which she stated would be co-sponsored by the State Department of Education. Mrs. Peoples indicated that brochures for the conference would be available on the table in the foyer. Mrs. Potts responded: You have got the best captive audience you could ever ask for right here. I hope some of these principals can either go or encourage their staff to attend. I would really like to see us look into some of the best programming for gifted and talented in our school district. I think we have got the potential for it.

i i

MINUTES OF PREVIOUS MEETING R. #231 Minutes Approved

It was moved by Mr. Donwerth and seconded by Mrs. Hill to approve the Minutes of August 2, 1976 as presented. Mr. English requested that a correction be made on page M-7, number 8 of Board Purposes; the correction to read, "To press for adequate school legislation and financial support of schools," instead of "To press for adequate school legislation in financial support of schools." On roll call, Mr; Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried, with the minutes to be corrected as stated. LEGAL REPORT

Attorney's Report

Mr. Johnson reported as follows:

(1)

Transcript of Evidence in Maternity Leave Case â€” In the Maternity Leave Case, I received notice last week that the Court Reporter has asked the Court to allow him until September 30, 1976 to prepare and file the Transcript of Evidence in the case, which means that there will be about a two-month delay for the appeal to get started.

(2)

ACT Negotiations Recognition Case - In the ACT Negotiations Recognition Case, as I advised you before, tomorrow (August 10, 1976) is the last day for ACT to file its brief in the case.

U22

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D SUPERINTENDENT'S REPORT

Dr. Smith - Since short Ly after the beginning of the second semester of the 1975-76 school year, the negotiations teams representing the Board of Education and the Association of Classroom Teachers have been involved in negotiating the 1976-77 contract. On July 26, after several long hours of working through and with a mediator, the two teams reached agreement on the package to be considered for the 1976-77 year. Copies of the agreement with the changes from the 1975-76 contract, or with new language, deletions, additions, etc., were sent to members of the Board with the changes highlighted. I understand that ACT has also supplied those employees they represent with copies of the contract for them to study before they consider ratification. As has been stated numerous times, negotiations is a process involving good faith on the parties involved in the process, as they attempt to resolve the issues that are brought before them. In very few instances is it possible for either party to obtain all items that they request. Very seldom do both parties agree on every item. It involves give and take, and I believe your proposed agreement for 1976-77 had give and take involved in it. I am convinced that this is the best agreement that was possible under the conditions, with two teams operating in good faith. I want to commend the members of those teams, and I would like to especially commend the members of the Board's team. Certainly, special commendations are in store for Dr.. Lindley and his work in connection with this. I would then propose that if this contract is ratified by the Board and by the teachers, then of course we will prepare revised print-outs of the details of the budget which will show and include the new salaries as agreed. Mrs. Hill - I move for approval of the Negotiated Agreement for 1976-77 between the Association of the Classroom Teachers of Oklahoma City, Oklahoma and the Board of Education of Independent School District Number 89 of Oklahoma County, Oklahoma, with the understanding that it is without prejudice to the Board's appeal from the District Court's Order dated January 8, 1976, directing the Board to recognize ACT for negotiations, and subject to the final decision on the appeal of Case i+9-^23 of the Supreme Court of the State of Oklahoma.

Mr. Donwerth - Second. Mrs. Potts - Is there any discussion on this motion?

Mr. English - Mr. Johnson, under the Court's Order and under this proposal here, would any teacher organization be permitted to seek recognition by the Board? Mr. Johnson - I think it could. We argued that in the trial that we had before Judge Parr, but he did not pass on that question. In our appeal, I have raised the question that notwithstanding the provisions of the Procedural Agreement, any organization that produces a card signed by a majority of the professional educators is entitled to recognition, regardless of what the Procedural Agreement provides for. So I think that they can do it any time they want to. That is my personal opinion on it, and I hope that question will be decided in our appeal.

Mr. English - How long do you anticipate it is going to be before our appeal is decided? Mr. Johnson - If'-they go ahead and file their brief tomorrow as is scheduled, I would be hopeful that we could get a decision in about three or four months. Mr. English - Under this, say that ACT came in with its cards tomorrow, and would say we represent-a majority of the teachers in the district, recognize us for coming here; would that be possible under this agreement?

Mr. Johnson - I think the AFT could, if it came in with a majority of them. Mr. English - Could the Board place some sort of a time frame around when these cards would have to have been signed? In other words, could the Board say that the cards would have to be signed after the first day of school, say?

Mr. Johnson - I am doubtful that they could, under Judge Theus' ruling in the original case.

Mr. Donwerth - Should AFT come to the Board next month with signed cards and say we want to turn in our cards, we represent the majority of the teachers, here are our cards, then could we use a validating process by the date on the card? And should ACT come in at the same time and say we feel like we represent the teachers in negotiations and here are our cards, could we validate them one against the other? Mr. Johnson - You mean allow ACT to come in with its cards also?

Mr. Donwerth - That's right. Mr. Johnson - I don't see anything wrong in them coming in, but I think you would still have to count AFT's cards and decide whether it has a majority or not.

R. #232 Approval of Negotiated Agreement

U23

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D ?. #232 Approval of Tegotiated Agreement - cont'c

Mr. Donwerth - Then I am wondering how any organization, unless we use a validating process, can truly represent the majority of the teachers, because one organization could use a card that was signed ten years ago, and maybe the person has signed a card later for the other organization. I think this is really what we are getting into. I personally don't feel like from the last card count that the AFT or ACT represents the majority of the teachers. Mr. Johnson - I don't think either of them has a majority either. The statute says, when the majority of the cards are submitted. It is up to the Board to determine whether those cards submitted have been signed and represent the wishes of a majority of the educators.

Mr. Donwerth - We could then set our own validating process; is that right, even if it went so far as to contacting the teacher, either through the mail to verify that this is his or her last card? Mr. Johnson - If you could verify it; yes, and see whether that is their choice. Mr. English - Since we have had some questions raised in the past about what the Board meant in some parts of the contract, I would just like to ask the Superintendent about the various rights that are granted to the association in this. Are these exclusive rights when you get into such things like on page 13 where it says, the ACT will be contacted for suggestions as to teacher representatives to serve on these committees, curriculum committees and this sort of thing, and the ACT suggestions will be advisory only? Is this an exclusive right or could any other teacher organization also be asked for suggestions?

Dr. Smith - I believe it was the position of your team that the exclusive rights were for the negotiations process. The teacher rights do not indicate that they are exclusively for any particular group of employees; that they and only they have that right. Mr. English - I want to make sure that everybody is clear on that, that we don't have three or four months from now somebody coming up, as we have already had within the past three months, saying that the ACT understood this to mean that this was an exclusive right given only to the ACT, and this would include the use of bulletin boards, the mail, and this sort of thing. I hope that if someone within the negotiating team for ACT has a different understanding as to what was negotiated, that they would bring that to the Board's attention at this time so we would have this clear for the future and wouldn't have to clear it up in the middle of the school year when it could be very disruptive. Mrs. Potts - Looks like Ms. Hepp is ready to take you up on that. |

Ms. Mary Hepp, Chairman of the Association of Classroom Teachers' negotiations team, responded: This was the understanding of the ACT team in interpreting the state law, and that is the reason that we have filed the exclusivity suit. In many of the cases that have been tried throughout the country, the judges have said that to be sure that the Board is not put in the position of being drawn in several different directions, that negotiated rights should belong exclusively to the bargaining agent. And the labor boards and this kind of thing have said that by giving those rights exclusively to the bargaining agent, that it keeps the Board from being separated and divided and pulled in different directions. And that is the reason that we have filed the exclusivity suit that we have,in order to get that defined so that there is no question anymore. But as far as the ACT is concerned, we believe that the interpretation of the state law does mean that as the bargaining agent we would have exclusivity to the rights that we negotiate for the ACT, and it would not include other organizations. Mr. English - Then you are interpreting what you negotiated here in this contract as being exclusive rights?

Ms. Hepp - Yes sir. Dr. Smith - Dr. Lindley, I believe that you were not interpreting it in that same vein; is that not right? And I do not read into the contract anywhere, where it says it is their right and their right only. Dr. Jesse Lindley, Chairman of the Board's negotiations team, remarked: We have had a lot of discussions on this, and we just, disagree. And we have told them all through this that we are not granting these rights exclusively; we are not and the people we represent are not willing to do this; that the only thing that we are granting exclusively is the right to sit across the table and negotiate. That is the way we have felt all along, and that is the way we felt the Board wanted it.

Mr. English - I couldn't agree with you more.

Ms. Hepp - I think it is a matter of interpretation of law. I think that is the point. I will go along with Dr. Lindley. He has been very clear on that. But as we negotiated, our interpretation of the law is that if we negotiate for something, then it is

MINUTES OF MEETING OF AUGUST 9. 1976 - CONT'D

Ms. Hepp cont'd

exclusively ours. I think that needs to he cleared up. That is our interpretation of the law, hut let's face it; there are as many interpretations of law as there are laws. That does need to he established and defined.

R. #232 Approval of Negotiated Agreement coht'd

Mr. English - In the negotiations process, did you not offer language which would very specifically give you exclusive rights such as we are talking about in these cases? It was stated that your proposal was specifically that you would have exclusive rights, whether it was to the mail, to the bulletin boards, or appearing before the teachers after school or something of this nature; you offered proposals like that and they were not agreed upon, were they?

Ms. Hepp - In the final analysis, we went back to the original contract. I think we made very few changes in the recognition clause in the present contract. And when we tentatively signed this agreement, it was with the understanding that the recognition clause would have only one change, and that was the mail box would remain the same as the 1975-76 contract. Mr. English - But your proposal for specific and exclusive rights was not accepted in negotiations, was it?

Ms. Hepp - Not the wording; no. And again, I think it is a matter of interpretation of law, and the reason we have filed that exclusivity suit, is to get that established. In most of the court cases, the decision has been handed down that it should be the exclusive right of the bargaining agent. I think we need to get it cleared up in Oklahoma, so we don't have this misunderstanding. Mr. Donwerth - Ms. Hepp, I can understand why you want the right of the mail and whatever you have negotiated, but I just can't understand why you want exclusive rights. All of the teachers in the Oklahoma City system, I feel like, should have the same opportunity regardless of whether they belong to ACT, AFT or no organization. And I feel ike we are being unfair to our teachers if an exclusive right is granted to an organization that mandates a person to belong to that organization in order to benefit from it. Ms. Hepp - I am sorry, but I believe that our understanding is not the same in that case, Mr. Donwerth. We represent all of the people that are a part of our bargaining unit; whether they belong to ACT or not, we represent them. We have sent copies of this negotiated agreement to every certified person. What we are saying is that the state law says one agent will negotiate; right? If the rights;that we negotiate are granted to another organization, then our interpretation is that that is double negotiations, and therefore opposed to law. We are trying to abide by the law, and we feel that if we negotiate, that we should be the ones that receive those rights to interpret them and enforce them for the people that we represent. That is our responsibility, and we do the best that we can, even though they do not belong to ACTMr. English - Under the association privileges here, it talks about the Board Clerk shall make available to ACT an updated list of teachers containing their position, building assignment, home address, and phone number. If you take that as an exclusive right,then, would that not rule out any competition for the ACT? If we could not provide such a list to any competing teacher organization, would that not put them at a considerable handicap, and put ACT at a considerable advantage to have such a list?

Ms. Hepp - I think recognition is a matter of what you can provide your teachers. Much of the work .that we do in suggesting to teachers that we can represent them well, is done on a person to person basis. We deal with teachers at many of the schools, so we know they are eligible. I think that a competing organization does exactly the same thing. They deal with them on a person to person basis, not from a list. Mr. English - Then why do you want the list?

Ms. Hepp - So we are sure that we are not including someone who is not eligible. We use those eligibility lists in terms of sending out contracts so that someone who is not eligible, isn't voting on something that they shouldn't; that it is not an illegal ballot. I think that any organization could function without that list. But because of the need for us to be sure as the bargaining agent and as representing those people, we do need a,list so that we don't forget someone who should have a ballot or who should be allowed to vote on anything that we do. Mrs. Potts - I would like to make one comment regarding the proposed agreement, and that is that I saw a lot of very positive things in terms of teacher involvement as part of the team of a school. And I was very pleased to see that. Advisory to the principal, and there are several other segments of this proposal that I think put teachers in a position where they are expected to assume a professional attitude. I am pleased about that. Mr. English - This is probably really the best contract that has ever been negotiated for the teachers since I have been on the Board anyway.

425

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT’D

R. #232 Approval of Negotiated Agreement cont' d

Mrs. Potts - If there is no further discussion, I believe we ought to ask for a roll call.

On roll call, Mr. Donwerth voted aye; Mr.. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. | Mrs. Potts - A question was just posed as to how soon you would expect to have your response on the contract from the teachers?

| i

Ms. Hepp - We will count the ballots that come in by the 17th, and then we will finish counting them on the 25th of August. So by the first week of school, we should have a definite count on the ratification.

> j

Mrs. Potts - We are scheduled for a Board meeting on the 30th of August, so you might possibly have a report back at that time.

Mr. English - I would like to add to what Dr. Smith said a minute ago about commending our negotiations team, and particularly Jesse (Lindley). That was very tough work and very demanding; many hours, a lot of effort put.into it, and you did an excellent job, you and the team.

Dr. Lindley - I would like for us to pay special tribute to the team. They really spent a lot of hours and .much hard work, and I really appreciate them, and I know you do too. Dr. Smith - Dr. Lindley, I am sure you would want to extend that to others who provided you with information. Many of the other staff members did aid and assist you in that, but the five people were those directly involved, with the help and assistance of many other people in providing information for them..-. All of them certainly deserve commendations. | t. #233 ipproval of Jperating Budget ’or 1976-77

Dr. Smith - Following your approval of the salary schedules for those employees not I represented by ACT, the adopted schedules were applied to individuals. In addition, the increases in the requirements of the salaries based on the negotiated agreement for those employees represented by ACT in negotiations have been calculated and added to the various account numbers, although they have not been applied to individuals at this time. I will point out some of the major differences in the proposed budget for 1976-77, the itemized budget over the one for 1975-76. We are recommending an increase of some $20,350 in the library and textbook account. We are recommending an increase in periodicals and newspapers, and an increase in library supplies. In the storeroom stock account, we are recommending in this proposed budget, $406,300. This is in addition to some heavy buying that we did during just before the close of 1975-76 fiscal year. We have increased or proposed increasing the general instruction supply account, the purchasing of items from outside by some $124,875, increasing it from $180,000 to $304,875; an increase in the Opening Doors funding from $20,000 to $27,000; the staff development of inservice proposals increased by about $180,000 or $190,000; part of that for human relations and part of that is to fund the inservice programs. We established a mini-grant account this year. It is relatively small, $30,000, but we have indicated and sent information out to you just prior to the close of school, a limit of some $1500 for each applicant, to encourage innovative or new approaches to doing the job, that is available to teachers, principals, support personnel and others that help to’ encourage experimentation and innovation; a couple of additional campus police officers added. On natural gas, it had to be increased from $561,400 for this year to some $728,520. And this information is based on what the Oklahoma Natural Gas Company estimates what the increase is going to be for this coming year. The electricity increased from $707,000 to $848,400. There is an increase of the property insurance by about $140,000. Much of this increase is attributed to the change in their billing date as was mentioned to you earlier. Some of the items taken out of the General Fund budget are those items relating to the Adult Education Program; those being set up as a self-supporting operation to where the income is brought into that account, and then the expenses for the operation paid out of that. The equipment for instruction; for the past few years, we have not been in a position to make the desired number of purchases for instructional equipment, proposing increasing that by almost $200,000 for next year. Those are some of the basic adjustments or changes proposed.

Mr. Donwerth - Dr. Smith, if the recommendation is approved tonight for the operating budget, and should after we receive the report back from staff, the total cost that Paul asked for earlier on the $72 retirement, are we not going to have to cut some place if we decide to do something else? Dr. Smith - That would mean a readjustment in some of the other proposed expenditures. We must operate on a balanced budget.

Mr. Donwerth - So we could approve the budget in the amounts this evening and still adjust it later on should we decide to grant the $72 retirement? Dr. Smith - The answer to your question is yes. I would remind you that practically every spring, near the end of the year, we do come to you with recommendations for transfers within the accounts to where we are short in certain accounts or long in others to balance off that.

h26

MINUTES OF MEETING 0171 AUGUST 9, 1976 - CONT'D

Mrs. Potts - Wouldn't that he different though, in that you are beginning a year with a budget that is projecting a certain amount, and you are potentially making a change, or are you assuming that we could approve this budget and then come back a week or two from now with a recommendation for change that would greatly alter___ ? Dr. Smith - We would propose adjustment in this budget to offset any cost that might be voted on as additional benefits or salaries for employees, etc.

Mr. Donwerth - I move approval of the recommendation for the Operating Budget. Mrs. Potts - Motion is made by Mr. Donwerth and seconded by Mrs. Williams for approval of the Operating Budget for this coming year. Is there any discussion?

Mr. English - I have a question on the talk back TV program. Could you expand on that, please, and how much money we are talking about? And also, while you are at it, the possibility of filming portions of the Board meetings; how much money are we talking about here?

Dr. Smith - You are on the public relations programs. Susan Penney, do you recall the amount of money we were talking about on that, or Dr. Lunn, either? (Ms. Penney responded from the audience.)

Dr. Smith - A total of $10,000 to be used for those various projects. Mrs. Potts - That is including then the possible filming of Board meetings.

Mr. English - How much of that was for the talk back TV?

Dr. Smith - Susan, as I recall, the talk back TV provision really is for lease line to the Center. Wasn't that the primary requirement for that? (Ms. Penney, again, responded from the audience.) Mr. English - Could you expand on what it is all about, please?

Dr. Smith - This really was to provide an opportunity for a program to be shown on TV and have an opportunity for the viewers to call in and ask questions and have the questions responded to on the air. Mr. English - What time would this program be on?

Dr. Smith - It could be inservice or___ . mind on this?

Susan, did you have any particular time in

(Ms. Penney, again, responded from the audience.)

Mr. English - I have the feeling that probably the best communication is when we are out there face to face. The talk back TV, to me, has a real appeal on a level like the college level where you have some expertise that is not readily available, that the distance is really sort of prohibitive. And when we are in Oklahoma City, what can't be done ove.r the phone, just someone calling over the phone___ ; I have some very serious questions about the feasibility of this type of thing.- My. own visits with some of the teachers who were involved in the inservice which we did over TV, and one of those in. which I was involved, my own feeling about that appearance on TV there was not very encouraging. The response was just less than what I had hoped our inservice would be through television. Frankly, I would hope that before this program is implemented, that some more very serious consideration be given to this and something brought back to the Board here, because I do not see it in Oklahoma City, where it is possible for the Superintendent, Assistant Superintendent, or Board Members to drive, with the exception of Arcadia maybe or something like that, within just a matter of minutes, to drive out to a building and meet with the teachers, the principal, and everybody concerned . There is so much that can be involved in <an eyeball to eyeball discussion, whereas on talk back TV I can see some hesitancy of people wanting to have their questions raised in front of___ , heaven only knows what kind .of an audience maybe. We know how difficult it is to have people come down here to speak. Mrs. Potts - I would like to take advantage of our audience tonight in terms of my idea when I first came on the Board, of having one meeting a month being out in a school. And that has never really succeeded except when there has been a very controversial issue and we happened to take our meeting to the area where most of the controversy came from. I am really wondering if this idea still can't go if it is altered and adjusted in some ways. I am really interested in ideas from some of our principals or teachers about whether one month you have a meeting in one district, and it becomes sort of a district Board meeting. Then possibly the following month, you take another district, since we do have seven districts represented on the Board. I am sure that some of you out there have a lot better ideas than we have on it. It is an opportunity for a face to face kind of sharing of this decision making, and I really want to explore it more effectively than we have.

R. #233 Approval of Operating Budget for 1976-77 cont'd

U27

MINUTES OF MEETINGOF AUGUST 9, 1976 t. #233 approval of Iperating Budget 'or 1976-77 :ont ’ d

CONT’D

Dr. Smith - Mr. English, I might respond generally to your question. Most of the expenditures, or many of these expenditures, at least from this proposed budget, with the exception of salaries, come back to you for approval. When we make purchases, we do certain kinds of things unless they are less than the amount now that is approved for the Purchasing Department to go ahead and process. Many of these kinds of things would require action on your part; maybe not the talk back TV per se, but most of the items, or many of the items would require your approval prior to the expenditure being made. But in direct response to your request on the additional information on the talk back, again, this was exploratory in nature, and before anything is pursued in that direction, we will keep you advised and informed, and if it requires your approval, obtain your approval.

Mr. English - The same holds true with filming of Board meetings. These two items where you have the talk back TV with the Superintendent, and the filming of portions of the Board meetings can be sort of ego gimmicks if you don’t watch out. I think that we in this position have to be careful that people sort of throw out little tidbits here to say, here is a way to play to someone, we can maybe get our program approved if we throw in a few goodies for everybody, especially those up above, if that is possible that anybody is up above. We need some caution in those areas. I am not sure how much good filming of portions of the Board meetings would do, although I have been supportive of the idea of having the Board meetings on TV. I have another question about the television thing, because of the booklet that we received this week. Is there any plan to go to a seven-day-a-week broadcast schedule on Channel 25? Dr. Smith - I believe Channel 25, in order to continue receiving CPB funds, must go to a seven-day week telecasting. I believe it is planned on operating seven days a week.

Mr. English - Right.

That is what I am asking.

How much will this increase our cost?

Dr. Smith - This will be supported by the CPB funds. Channel 25 is supported by CPB funds.

The evening operation of

Mr. English - Then they would increase their grant to us this year?

Dr. Smith - Their grant was adequate for funding of the evening productions, the adult portion, last year, and I believe is, again, adequate to do it this 1976-77 year. Mr. English - But we didn't operate seven days a week, did we? Dr. Smith - We did operate five days a week, Channel 25, this past year, and the staff time is to be reallocated and reassigned to where we will be operating with the staff on a seven-day-week operation.

Mr. English - So it will not cost the district any more money?

Dr. Smith - It will be paid from CPB funds; right.

Mr. English - Back to my question about the CPB funds; will we receive an increase in those?

Dr. Smith - No, we are just going to reassign staff arid operate seven days a week with that kind of reassignment of staff time to operate sevdp days a week on the funds that we received from our CPB grant. Mr. English - And the operation of the equipment, the tube that we use and all of that, it does not increase the rent any to use it?

Dr. Smith - It doesn't cost any more to operate the tube 2b hours a day, 30 days a month, than it does if we just turn it on one time. That is a flat rate per month, a minimum rate, and it does not icrease by the numbers of hours we use it. Mr. English - I it wasn't going have handed out quirement since

am curious as to why we haven't been telecasting seven days a week if to cost us any more money, and since, according to the rules that you here, the telegrams, etc., this has been a rule or regulation or reJuly 1, 197^ that we operate seven days a week.

Dr. Smith - Dr. Shell is not here this evening. He was called out of town. His mother was seriously ill. Dr. Lunn, do you have the answer to Mr. English's question regarding the reason we are operating five days a week, or did in 1975-76?

Dr. Lunn - The amount of funds, available under the CPB grant cannot be extended to a full week, Dr. Smith. Dr. Smith - I am sorry, then. I was under the impression that the infoxmation I had was that you were going to just reassign staff time and then go to seven days a week.

^28

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

... ..... _

:_______

Dr. Lunn - What we can do, if we extend it to a seven-day week, is the kind of programming which would be repetitious of what we had done the other days. It would not be any new creative new programming, but it would be merely a repeating, amd merely an engineer putting it on the video tape recorder. But there would be no purpose served in the kind of programming that we would do. And the amount of hours that the CPB grant would require of us, I doubt seriously if we could fulfill the amount of hours that they expect. Now that is one of the problems. We are proposing that Channel 23 and 13 telecast weekly, with some limited evening schedules as needed. But what this would result in, in 1977-78 we would not receive the CPB grant. Mr. English - And that is more than $100,000?

Dr. Lunn - Approximately $156,^73. The CPB grant operates sort of like a credit. The credits that we are now using this year were earned a year ago. And so therefore when the credits are no longer earned, then the year following you do not receive the grant. And we are operating this year on the credit that we earned last year by the amount of district-supported programming that we did. Mr. English - Was there a difference in the amount of district-supported programming we did in 197^-75 versus 1975-76?

Dr. Lunn - No, it has been pretty constant. Mr. English - Why is there a drop-off in the amount of CPB funds?

Dr. Lunn - There will be, if we reduce the amount of spending that we do from the General Fund. In.the years following, we will be in trouble as far as the funding. But that should not be the determining factor, which option we take. Mr. English - Why have we not been operating seven days a week?

Dr. Lunn - We were under the impression that we did not have to. One of the communications in this document was a letter from them informing us that we must change to a seven-day week. Prior to that time we were not under the impression that that;was part of the regulations. Mr. English - Could you interpret for me please, how we could read that telegram dated 12/26/7^, to all Station Managers, from Cal Watson, CPB, and talking about criteria for eligibility, and the criteria states that all stations which began broadcasting before July 1, 1973 must maintain the following broadcast schedule beginning July 1, 197^+ and thereafter, seven days per week, 52 weeks, per year, 3,000 hours per year? Any station not maintaining the above schedule will lose eligible status for community service grants unless a written waiver has been received from CPB. Such waivers will be granted only for circumstances clearly beyond the control of the licensee, etc. Now did we get a waiver?

Dr. Lunn - We did not, but we were given a verbal waiver that we would be an exception because of the type of programming that we were doing. Mr. English - We were given a verbal waiver?

How often were we given a verbal waiver?

Dr. Lunn - At thejime that the telegram was sent, we requested it. But the attachment dated June 29,*1976 makes it very clear that that is no longer in effect. Mr. English - I would say it certainly does, because what it says is that we are not eligible then for 1977- I assumed that we received, somebody within the administration received this letter within a few days of June 29. I guess really my question is to Dr. Smith, because I am wondering why the Board was not notified of this action that we would not have the CPB funds, especially in light that we have had a couple of motions in the past six weeks, since June 29, which I think this could have borne a great deal of influence on those motions to know that we weren't going to have CPB funds in the future, and we might have had some difference in the outcome of those votes. I wonder why the Board wasn't informed of the letter before now, actually at our request.

Dr. Smith - Mr. English, when this report was prepared and finalized Friday, was the first time I had seen a copy of the letter per se. Mr. English - Were you unaware before Friday, then, that these funds were in danger?

Dr. Smith - I knew that Dr. Shell had talked with some of them, but I had not seen the letter. I knew that he and his staff had talked with someone with CPB to work out the arrangement , but that was the last I had heard on it. Mr. English - I am trying to figure out what you are saying here. You are saying, really, that you were aware that there was some problem, with this and the funds were in danger, but you didn't have it in writing; is that it?

Dr. Smith - And Dr. Lunn and his staff were wroking with CPB on working out the problem. Mr. English - Where does this differ from the ESAA funds where I think it was Jesse (Lindley) who was working with his staff and the other people to try and clear up that problem there, and the Board was notified on that one, and this one here we were not

R. #233 Approval of Operating Budget for 1976-77 cont'd

1+29

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

Mr. English cont'd R. #233 Approval of Operating Budget told until really in response to our request for information and we get this? for 1976 - cont'd Dr. Smith - I suppose there is probably a couple of differences in it; one, that we went to Dallas for a show-cause hearing on that with a natural formal hearing before HEW and Civil Rights. This one was being handled by telephone and correspondence in that manner. That is the only difference I can give. Mr. English - The Board was notified before anybody ever went down to Dallas for the hearing.

Dr. Smith - Yes, I received the information on that from HEW. It came to my office. This came to an employee, not to the Superintendent's Office or the Business Office either one. Mr. English - Frankly, I think somebody is due some sort of harsh word on this, because it becomes almost self-serving to keep something like this from the Board when it is considering a proposal on which this would have a very definite effect. It would certainly be self-serving to keep this from the decision makers in this, whether it be from you or from the Board itself. And I am extremely disappointed that we didn't receive a copy of the letter much earlier than this, immediately after it was received, on something involving $150,000, and on something that was under immediate consideration by the Board. I hope it doesn't happen again, because it is the kind of thing that I abhor, and it is the kind of thing that I think we have seen enough of. Maybe I should ask the question now, since you have learned that we won't be able to use CPB funds, in a sense, for the seven-day broadcasting, is there going to be then additonal expense to the General Fund that we are going to have to have, to operate?

Dr. Smith - Dr. Shell and Dr. Lunn have not submitted any information since the budget hearings, to request additional funds for the operation of the broadcasting services for 1976-77. It is still as proposed here; the same amount of funds. Mrs. Hill - Because we get the CPB funds this year but not next year?

Dr. Smith - Right. Mr. English - But we are going to have seven days___ ?

Dr. Smith - It is my understanding, as the information Dr. Lunn corrected me on, that we are not planning on operating seven days a week with Channel 25. I believe he said that we could not operate seven days on the budget that they have supplied. Mr. English - What you said, also, is that really we could if we wanted to repeat, the telecasting that we had done previously during the week; we could on Saturday and Sunday repeat that. It would not be all that great a benefit, but we would be meeting the criteria, or not?

Dr. Lunn - It would be just merely fulfilling the requirements of the law and have no significant value at all. We would also operate undermanned as required by normal FCC requirements. But we can do it. Mr. English â– - What is your thinking, then, about the future when we don't have the CPB funds; how are we going to provide the programming that is now provided through those funds?

Dr. Lunn - It was the understanding of our group as we worked, that we needed to reduce the operational cost, and we would decrease the amount of evening programming. Community services would be reduced. Mr. English - I can appreciate the problem there, but to me it certainly has a lot to say about the future of Channel 25, because one of the big pluses that we have been talking about is this very evening programming. Maybe there was some question about the value of some of the programming during the day, but at least we had the evening programming. And now we are going to wipe out the evening programming; is that basically it?

Dr. Lunn - We would find some method to have a reduced cost of the evening program to maintain some balance between daytime and evening programming, but we would not have it as extensive as we now have at the present time. Mr. English - We run a pretty low budget operation over there?

Dr. Lunn - Yes, we do. Mr. English - I would hate to see another cutback. I don't understand it, as to how we are going to do all of this. I think the future of Channel 25 is just pretty dim right now if we continue along this path where we don't have those CPB funds.

H30

MINUTESOF MEETING OF AUGUST 9, 1976 - CONT'D Mrs. Potts - We have a motion pending before the Board. discussion, letâ€™s call for the vote.'

If there is no further

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Smith introduced Dr. Robert Gourley, of Arthur Young and Company, -who gave a report on the Telecommunication Study Report as follows:

Dr. Gourley - We were asked by Darrel Shepard to perform a telecommunication study with selected high schools and the Service Center of the Oklahoma City School System, and you have, I think, in front of you a copy of our final report, one of our interim reports, a final letter, and a letter of recommendation from Darrel Shepard who was project coordinator. Essentially what we proposed to do on this study was a three-task type project. Task one was an overall interconnect telephone system evaluation; task two consisted of evaluating telephone equipment alternatives in three selected high schools; and the third task involved re-configuring the telephone equipment out in the Service Center. The interim report discusses our response and our recommendations and our opinion regarding task one, the interconnect evaluation. Essentially what we have said is we do not feel that interconnect is an appropriate alternative at this time for the Oklahoma City Public School System. The final report discusses in detail task tvo and three. In task two, essentially what we did was evaluate the feasibility of two equipment alternatives for three high schools which were not proposed by the Telephone Company in their proposal, and we have costed those out and interviewed people in the school to determine if those two equipment alternatives appear to be feasible,, and we reported them as such. Task three consisted of re-configuring the telephone equipment at the Service Center. We have developed a centralized system out there as opposed to a decentralized system, and effected some cost deductions. The final letter is our opinion regarding the telephone equipment which has already been installed in three larger high schools in Oklahoma City. Mrs. Potts - Ithink it is noteworthy that your independent would certainly advocate a less expensive operation for us than what Bell Telephone Company had come forward with.

Dr. Smith - Later on in the agenda there is consideration for the change in the telephone switchboards at the six high schools and the change in the system at the Service Center in keeping with the findings of this study and Mr. Shepard's recommendations. Mr. English - The refunds there that you have talked about in your report is something like $3,200? Do you feel like we stand a pretty good chance of receiving those?

Dr. Gourley - We are in the process right now of talking to the account representatives with the Telephone Company. To this point we have not reached a resolution with them, but it looks very favorable. Mr. English - How much was the contract for?

Dr. Smith - $3,000. Mr. English -.Arid?-there is a possibility here that we will get it back immediately on the refund,, not to mention the annual reductions of almost $12,000.

Dr. Smith - In addition, Dr. Gourley has shown Mr. Shepard and staff how they can read the computer print-outs that we can request from the Telephone Company, and provide a better auditng system of the telephone bills in the future.

Mr. English - And also, the instruments that we are talking about actually will be better for our people to use than what the recommendation that the Telephone Company recommended would be easier for the operators there to handle. Dr. Gourley - Yes, a brief survey of operating procedures indicated that they may be easier to operate for students who man that equipment in the schools during the majority of the day.

Mr. English - With that kind of savings here, with our gas bills and electric bills skyrocketing, I wonder if maybe we don't need somebody to come in and do a consulting job on those to see if there can't be some energy conservation that might result in some real savings to us there. I wish that the staff would consider that possibility. Dr. Gourley - We, of course, would be happy-to discuss this with you. O'

(A copy of the report is on file in the Clerk's office.)

R. #233 Approval of Operating Budget for 1976 - cont'd

Information to the Board

U31

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

information to .he Board - cont'

Channel 25 Report

Dr. Smith - The Channel 25 Report was compiled under the coordination of Dr. Shell, and does include the transactions related to Channel 25, and particularly those since March of 1975 5 when there was some discussion related to a consortium or a cooperative effort in instructional television, including copies of memos and notations of meetings held with the members of our staff with representatives from OETV and from the State Department of Education. Certainly, members of the staff will be happy to respond to any particular questions that you might have further in connection with this compiled report.

| | |

Accreditation of Central Innovative High School

Dr. Smith continued: We did receive notification from the State Department of Education, Accrediting Division, that Central Innovative High School has been approved or j accredited to operate on a pilot basis for the 1976-77 school year. You will recall | earlier that there was some question about meeting the accreditation requirement of the I numbers of minutes in class per week. It has been approved on a pilot basis. Mrs. Potts - Does that mean then that every year we will need to go through this process of reinstating the accreditation in this high school?

Dr. Smith - I believe that is correct. I think they have the authority only to approve us on a pilot basis year to year, and we will have to go back and present our case again for another year. I Schedule for Opening of School | Dr. Smith continued: Teachers report for duty two weeks from today, August 23. The students' first day of class is Thursday, August 26. The enrollment for elementary and fifth year center students is Tuesday, August 2^, 9:00 to 12:00 a.m. Buses will run on that day. The middle school and high school students who enrolled last spring need not appear until the first day of school, the first'day of classes this year. If they have moved or changed middle school or high school, or if they are new to our system, they could go to that school any time, beginning now. The counselors are on duty and they can make arrangements to get enrolled from 8:30 to 12:00 noon or 1:00 to 3:30. Mrs. Potts - You did have in your report to us a recommendation regarding the music equipment that might be of interest. Since we had discussed at a Board meeting recently concerns about the expenditure in the music program, would you mind sharing that with us? Expenditures for Music Program

Dr. Smith - Mrs. Potts is referring to information I sent out, the process or' procedure utilized in obtaining the request from the middle and high schools for their needs in the music equipment area for 1976-77- Mr. Keller sent out information to principals and to the music directors indicating for them to get their needs in, with a couple of reminders. From that a list was compiled and submitted at the budget hearings. Because of some of the changes and nature of music programs and some of the things we "found in connection with this, we are establishing an advisory committee composed of Central Office people, principals, music directors and parents, possibly students, to study, to reanalyze our practices of what we have been purchasing as a school district for the music department. For example, we have basically been purchasing the larger items of equipment used by the marching band. Some requests have been submitted for the electronic type of equipment used by stage bands, the electric portable piano, the amplifiers, electric guitars, and things of that nature. So we will have a committee evaluating that, and have the report back prior to consideration for the 1977-78 budget. PURCHASING

?. #23U Approval of Purchasing Items L thru 5

It was moved by Mr. English and seconded by Mr. Donwerth to approve Purchasing Items 1 through 5 as follows: 1.

Permission to Place Orders for Goods and Services Permission to place orders for goods and services to be used by the Media Services, Central Food Service, Maintenance, and other departments and centers during the 1976-77 school year. Prices paid or discounts received to be based on response to invitations for quotations, agreements, standard price with publishers or authorize' distributors, and other: (a)

Laundry, Towel & Linen Service (cafeterias, print shop, vocational and home economics classes)

Commercial Linen Supply

Towels, Shop Towels, Smocks, Fender Covers

U32

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

Permission to Place Orders for Goods and Services cont'd

(b)

Milk, Milk Products, Ice Milk, and Ice Cream (Central Food Service Department) Gilt Edge Farms, Inc. Carnation Company Borden, Inc. Gold Spot Dairy Swift Dairy & Poultry Company Townley's Dairy Company

(c)

Library, Text, Reference Books and Other Media (Media Services Department) Addison-Wesley Publishing Company Allyn & Bacon, Inc. Barnell-Loft , Ltd. Bobbs Merrill Book Company Borg-Warner Educational System Bowman Records, Inc. Collier-Macmillan Company Comptons, Inc. Doubleday & Company Economy Company Encyclopedia Britannica Educational Corporation Educational Corporation of America Educational Progress Corporation Eye Gate House Field Educational Publications, Inc. Field Enterprise Educational Corp. Ginn and Company Grolier Educational Corporation Guidance Associates Harlow Publishers Harper & Row Publishers

Harcourt Brace, Jovanovich, Inc.

Hoffman Educational.! Systems Hertzberg-New Method, Inc. Holt, Rinehart & Winston Houghton Mifflin Company Learning Corporation of America Listening Library, Inc. Lyons & Carahan Macmillan Company McGraw-Hill Book Company McKnight Publishing Company Melton ...Book Company Oklahoma School Book Depository Prentice Hall, Inc. The Psychological Corporation Rand-McNally & Company Regents Publishing Company W. H. Sadlier, Inc. Scholastic Book Services Science Research Associates Scott, Foresman & Company Silver Burdett Company Simon & Schuster, Inc. South-Western Publishing Co. Steck-Vaughn Company Thompson School Book Depository H. W. Wilson Company Texas School Book Depository (d)

MM*

Milk & Milk Products Milk & Milk Products Milk & Milk Products Milk & Milk Products Ice Cream Products Ice Cream Products

Textbooks, Kits (Math & Reading) Textbooks Teaching Aids Textbooks Teaching Aids Teaching Aids Teaching Aids and Library Books Reference Books and Teaching Aids Library Books and Teaching Aids Textbooks and Teaching Aids

Reference Books and Teaching Aids Teaching Aids Teaching Aids Teaching Aids Teaching Aids Library Books and Teaching Aids Textbooks, Teaching Aids and Tests Reference Books and Teaching Aids Teaching Aids Textbooks & Teaching Aids Textbooks, Library Books, and Teaching Aids Textbooks, Library Books, Teaching Aids, and Tests Teaching Aids Teaching Aids Textbooks, Library Books and Teaching Aids Textbooks & Teaching Aids Teaching Aids Teaching Aids Textbooks & Teaching Aids Textbooks & Teaching Aids Textbooks, Library Books and Teaching Aids Teaching Aids & Textbooks Library Books and Teaching Aids Textbooks and Teaching Aids Textbooks and Teaching Aids Teaching Aids Reference Books and Teaching Aids Teaching Aids Teaching Aids Library Books and Teaching Aids Teaching Aids Textbooks & Teaching Aids Teaching Aids Teaching Aids Teaching Aids Teaching Aids Textbooks & Teaching Aids Teaching Aids Textbooks

Television Rights, Film, Video Film Leasing, and Supporting Material (Broadcasting Center) Advertising Agency Associates Aims Instructional Films Alfred Higgins Arthur Barr Agency For Instructional Television Central Educational Network Coronet Films Eastern Educational Network

Films & Films & Films & Films & Teacher Films & Films & Films &

Film Leasing Film Leasing Film Leasing Film Leasing Guides, Films and Film Leasing Television Rights Television Rights Film Leasing

R. #23^ Approval of Purchasing Items 1 thru 5 cont'd

H33

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

R. #23H Approval of Purchasing Items 1 thru 5 ~ cont'<3

Permission to Place Orders for Goods and Services cont'd (d) Television Rights, Film Video Film Leasing, and Supporting Material (Broadcasting Center) cont'd

Encyclopedia Britannica Educ. Corp. Films, Inc. Gold Key Entertainment Golden Phoenix Communications Great Plains National ITV Library

Films Films Films Films T. V.

Group W. Productions Kentucky ' ETV Authority

Films T. V.

KETC-TV Learning Corporation of America Martin Moyer Films Maryland State Dept, of Ed. Div. ITV McGraw -Hill Textfilms National Instr. Television

Films Films Films

NTA Films, Inc. Ontario Ed. Communications Authority Oxford Films Productions Unlimited, Inc. Professional Development, Inc. Public Television Library Rhodes Productions, Inc. SECA. (Southern Educ. Communications Association) Teaching Film Custodians Time-Life Films Twentieth Century-Fox Television Vipro, Inc. Walt Disney Films Adrian Weiss Productions Western Instr. Television, Inc. WETA-TV Worldvision Enterprises Young & Rubicam (e)

$ i

Films & Film Leasing Films & Television Rights T. V. Series (Lessons used on Education TV) Films & Television Rights Films & Television Rights Films & Film Leasing Films & Film Leasing Films & Television Rights T. V. Series (Lessons on Educational TV) Films & Television Rights T. V. Films T. V. Films Films T. V. Films T. V. Films Films Films

Series (Lessons on Educational & Film Leasing Series (Lessons on Educational & Television Rights & Film Leasing Series (Lessons on Educational & Television Rights Series (Lessons on Educational & Film Leasing & Television Rights & Television Rights

TV) TV) TV)

TV)

Musical Instrument Repair and Overhaul (All Schools) Harold Blue Repair Service Haught Music Company Inter-City Violin Studios Jenkins Music Company

Larsen Music Company Millsaps Paul. McCrea's Band Instrument Repairs Stephens Brothers Vaseco, Inc. Jones TV Radio Andy's Luggage Service Chenoweth & Green Music Company Chick Rounds Music Studio & Repairs Sharp & Nichols Music Company (f)

& Television Rights & Film Leasing & Television Rights & Television Rights Series (Lessons used on Educational TV) & Television Rights Series (Lessons used on Educational TV) & Television Rights & Film Leasing & Film Leasing

Boiler Treatment Chemicals

Brass, Woodwind, Percussion, Organ Repair Brass, Woodwind & Case Repair Stringed Instruments Repair Woodwind, Brass, Stringed Instruments Repair Brass, Woodwind, Percussion Repair Brass, Woodwind, Percussion Repair Brass, Woodwind, Percussion Repair Tuning and Repair of Pianos Electronic Equipment Repair Electronic Equipment Repair Instrument Case Repairs Brass, Woodwind, Percussion, Stringed Instruments & Cases Woodwind - Minor Repairs Woodwind, Brass, Percussion Repair

(Maintenance Department)

Solvent Manufacturing Company, Inc. (g)

Concrete, Sand, Limestone & Related Products (Maintenance Department) The Dolese Company Murphy & Perkins Ready-Mixed Concrete Company

Sand, Limestone and. Related Products Limestone, Concrete, and Sand

Purchase of Food Service Lines Purchase of food service lines for Adams Elementary, Capitol Hill Middle and Jackson Middle Schools from Virgil Greene Company, Inc., which submitted the low quotation according to the specifications. This purchase, in the amount of $HU,U^8.OO, is to be charged to the Central Food Service Account.

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

Purchase of Pump Repair Parts Purchase of Skidmore Pump repair parts (gaskets, washers, sleeves, "bolts, etc.) for use "by the Maintenance Department at John Marshall High School and Lincoln Fifth Year Center from Federal Corporation which submitted the only quotation (authorized distributor for this area). This purchase in the amount of $2,8^6.09 is to be charged! to Account BL 5620.05.

R. #23^ Approval of Purchasing Items 1 thru 5 - cont'd

Permission to Validate Agreements Permission to validate agreements with the following companies to furnish pupil transportation service (buses, drivers, insurance, and other expenses with *exception) for the 1976-77 school year. Companies, number of routes (and/or buses) supplied by each firm or individual, and cost follows:

Kenneth Traylor (k Buses - Arcadia area) $ 27,250.00 Baptist Children's Home (2 Buses) 3,300.00 School Bus Transportation Company (55 Buses) 1+05,216.00 Garrett's School Bus Transportation Company (59 Buses) 398,631.00 Keas Superior Bus Sales (Lease 15 Buses)* 37,227-55 Sooner School Buses (52 Buses) 361,192.00 $1,232,816.55

*District to furnish drivers, insurance and all operational expense.

These purchases are to be charged to Account G 520.00.

Authorization to Proceed with Bell Dial Communications Systems

Authorization, consistent with the Arthur Young and Company "Telecommunications Study - Final Report," to proceed with"Phase Two" for a program to authorize Southwestern Bell Telephone Company to replace telephone switchboard systems with Bell Dial Communications Systems at the following locations: Capitol Hill High, Classen, Douglass, Northeast, Southeast, and Star Spencer Schools and the Service Center.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. UNFINISHED BUSINESS Motion made by Mr. Brown and seconded by Mr. Donwerth at the meeting of August 2, 1976 for consideration at the meeting of August 9, 1976 - moved the adoption of the Equal Employment Advisory Committee's Report to be amended, adjusted or adopted in terms of the recommendations.

Mrs. Hill - I was thinking that when this committee was formed, they were to be a monitoring committee only, monitoring the hiring and employment practices.

R. #235 Adoption of Equal Employment Advisory Committee's Report with Recommendations

Mr. English - As I recall, they are to periodically make recommendations to the Board on policy changes and other matters which they believe would improve the implementation of the policy within the system. And that is what I would interpret as what they have done. Mrs. Hill - In their report they said there was some confusion as to the charge made to them. So this was what I was wondering, if they really understood their charge.

Mrs. Potts - I think that they have had their questions answered and they understand what their responsibilities are. Is there any discussion on these recommendations? Let's have roll call.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Under Section III. Lengthy Suspension, Paragraph E., 1 and 2 - It was moved by Mr. Eglish and seconded by Mrs. Williams that the following amendment be made in the Parents and Students Handbook for Middle Schools, Section III. Lengthy Suspension, substituting for Paragraph E., 1 and 2, with a suggestion by Mrs. Potts that it include, "one certificated member- of the faculty.'.."; amendment to read: E. The principal will be responsible for the convening of the formal evidentiary hearing. It will be in the form of one of the following as requested by the student: 1.

Presided over and conducted solely by the principal or an assistant principal appointed by the principal.

R. #236 Approval of Amendment Under Lengthy Suspensic of Parents and Students Handbook for Middle School and High Schools

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

< #236 Approval of Amendment Under Lengthy Suspension 2f Parents and Students Handbook For Middle Schools and High Schools 2ont'd

Presided over by the principal or an assistant principal appointed by the principal, and conducted by a jury composed of the following members: a.

Presiding administrator.

One certificated member of the faculty other than administrators. His or her name shall be drawn at random. The accused student will not be a counselee of any guidance counselor on the jury, nor will the accused student have current enrollment in any class of any teacher appointed to the jury. At least one of these jurors should be of the same race as the accused student.

Two regularly enrolled students, selected by lottery from the names of students who have volunteered to serve as jurors. A student's grades shall not disqualify him or her from serving on a jury. None of the student jurors shall be enrolled in the same class as the accused student.

One patron selected by lottery from the names of patrons who have volunteered to serve as jurors.

The hearing will serve to determine the facts of the case and to serve as a basis for making a decision as to the guilt or innocence of the accused student.

Decisions will be made by majority vote of the jury, with each juror, including the presiding administrator, having one vote. Votes on the determination as to guilt or innocence, and recommendations on corrective action, shall be by secret ballot. Before voting upon a recommendation for corrective action, the principal shall see that the jury is informed of the services and programs available to help modify the student's behavior.

The jury's decision as to guilt or innocence shall be binding upon the principal. The jury's recommendation on corrective action shall not be binding upon the principal.

New drawings for jurors shall be made for

The principal shall ask the student and his parents to sign a formal statement indicating whether the hearing shall be by administrator or by jury.

each evidentiary hearing.

After discussion of the motion by members of the Board, Mr. Donwerth moved and Mrs. Hill seconded that the motion be tabled until all members of the Board were present. On roll call, Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Mrs. Williams voted nay; and-~Mrs. Potts voted nay. Mrs. Potts declared that the motion to table was defeated.

On roll call for the main motion, Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion'carried. NEW BUSINESS None.

It was moved by Mrs. Williams and seconded by Mr. English that the Board adjourn to S. #237 Board Adjourned Executive Session for the consideration of personnel matters. bo Executive Session _ 9:25 p.m On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; arid Mrs. Potts voted aye. Before declaring the meeting adjourned, Mrs. Potts stated: Next week we plan to have a study-discussion session to talk about the basics, our goals for the school system, and curriculum in general. Any and all of you are welcome to attend.

The Board then moved to the Board Conference Room for an Executive Session.

MINUTES OF MEETING OF AUGUST 9, 1976 - CONT'D

Having concluded its Executive Session, it was moved Uy Mrs. Williams and seconded by Mr. Donwerth that the Board return to Regular Session. All members voted aye.

R. #238 Executive Session Concluded 10:29 p.m.

Mr. Donwerth moved and Mrs. Hill seconded that the meeting be adjourned. voted aye.

R. #239 Meeting Adjourned

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST

Clerk Approved the 30th day of August, 1976.

All members

H37

MINUTES OF MEETING OF AUGUST 16, 1976 ..... .

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A STUDY-DISCUSSION MEETING IN THE ADMINISTRATION BUILDING CAFETERIA,

MONDAY, AUGUST 16, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Dr. Armond Start, Vice President Dene Brown, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Floyd Donwerth, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

Mrs. Potts stated the purpose of the meeting - a study-discussion session. She suggested that rather than the usual hearing procedure, an opportunity would be provided for persons to speak during the course of the meeting. SUPERINTENDENTâ€™S

REPORT

Dr. Smith introduced Mr. Muri Coffman, recently designated as Manager of the Maintenance Department, and Mr. Dan Marker, Coordinator of Human Relations, a new position for the Oklahoma City school system. Dr. Smith continued with remarks as follows:

(1) Fees - You will recall in June of this year the Attorney General rendered an Opinion relating to school fees. Shortly after receiving- a copy of this Opinion, a committee began work trying to make an analysis of what this Opinion meant to Oklahoma City, and submitted recommendations for us to consider for 1976-77> based on their study. Mr. Ginn was asked to coordinate this study committee. In order to obtain a clarification on this Opinion, they found it was necessary to visit with representatives of the Attorney General's Office. After they met with them and received clarification, they began their work. After several sessions, working in two subcommittees, one studying the effects on the high schools, the other on elementary schools, they submitted a report last week with their recommendations. Upon the receipt of their report, members of my staff reviewed the recommendations, considering the financial condition cf the district, the receipts and expenditures from instructional fees in the past, our .storeroom stock, and a number of other factors. After our analysis and study of the committee's report, with all of the other factors as I mentioned, we have accepted the recommendations of the committee and are proposing the optional procedure under the elementary schools, K-5, in which the parents are given an option of either furnishing the crayons, the compasses, pencils, paper, and other such items; of if they elect, they may pay a $6 per year to a student supply fund and we will purchase the materials for them. We are also proposing that the storeroom allocation be increased by 50^ per pupil per year, and an increase of the media allocation by $2 per student per year. This is all at the elementary level. During the current year we propose to also study the recommendations by the elementary subcommittee of adopting a single reading program to be considered for this school district. The cost of this option would be approximately $56,^87 for the 1976-77 year. The secondary subcommittee submitted four options. The staff recommends the adoption of option #3, which provides for allocation of $7 per pupil per year as a base allocation, with additional amounts of $1 per pupil in Art; $3 in Instructional Music; $1 in Vocational Music; $1.50 in Physical Education; and an additional media allocation oh a per pupil basis for those pupils enrolled in Bookkeeping I and II, and Data Processing. This would be primarily for the purchase of workbooks and/or required materials of those classes. A part of the recommendation on the secondary level is the establishing of a petty cash account in the schools in accordance with the provisions of school law and of the Board of Education's adopted procedures for activity fund accounting; this petty cash account to be used for "dime store" type purchases. Another part of their recommendation that we are recommending approval of, is the increasing of the storeroom allocation. In addition to the petty cash and storeroom allocation will be some purchases made from the outside through our normal purchasing activities.

Mr. Brown - How are you going to handle the collecting of the fees if neither the student nor the parent elects to pay, say, the $6, and they don't bring crayons and supplies?

U38

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd

Dr. Smith - The justification for the 500 per pupil increase in the storeroom allocation was to offset this loss and to provide the materials for those students who may not have the materials. I

Mr. Brown - What procedure are we going to have to make sure that we communicate what our intention is and follow up on it?

h Dr. Smith - We have letters that the committee has prepared that will he sent out to | the parents of these students explaining this process and procedure, giving the proposeâ„˘ list of materials that would he required for that student in that class, and then giving them the option of either furnishing the materials or sending the money and the school would furnish them. I think the fact that only a 50$ per student allocation or j increase in allocations for the storeroom, certainly would he encouragement on the part | of the principal to try to collect every dollar they could, or to get the student to I furnish the materials. I I

Mrs. Potts - What would he the total difference in the amount coming out of the General i Fund with these recommendations, as opposed to what we had last year? â–

Dr. Smith - We provided in the details of the budget approximately $700,000 in two basic Accounts of Instruction; 2^0.00, Storeroom Stock; and 2^0.01, the General Instruction Account utilized to purchase materials not in the warehouse. We provided for about $160,000 of this estimated, and the proposals here will be approximately $200,000. Our storeroom stock was up some $60,000 higher at the beginning of this term than it was at a comparable time last year. We made a number of purchases near the end of school this year, and because of that we think we can adequately finance this without placing any portion of the budget in jeopardy.

i |

Dr. Start - I can't see any simplicity to this proposal at all. It looks extremely complicated, and as such unworkable. I am willing to go along with that for this coming year, but I will predict as an individual that this is not going to work. There must be a more simple solution to this.

Dr. Smith - Dr. Start, I certainly don't want to debate or disagree with you, but on the secondary level, all of this really is a paper work kind of thing, with the allocation based on the numbers of students. There is no option on the part of the student at the secondary level to either furnish the materials and/or pay to a supply account. This is all based on the enrollment at that school as far as the base allocation. With tie elementary it is really very similar to what we have been doing, collecting $2 per semester per student, only this time it is optional. They may either pay the fee or they may furnish the materials themselves. Mrs. Potts - Is this payable by a semester?

Dr. Smith - Yes. Dr. Start - Why don't we have the same system?

Dr. Smith - The committee felt that it is impossible to identify the kinds of materials that they would, furnish at the secondary level. On the elementary level they felt that they could supply the list of those kinds of materials that would be used by the elementary pupils. Dr. Start - I don't see where it is going to be workable to have two I just think that there are some children, even if their parents can the supplies, who are going to be forgetful. A child is going to be will use twice as much paper as the other students. Who is going to this? Is the teacher going to send a note' that your child is out of bring some more paper?

separate systems. afford to provide out of paper.or keep track of paper; please

Dr. Smith - . The committee members are probably of the opinion, and certainly I am, that most parents will take the option of sending the $3 per semester. When you look at the materials list and the kind of cost that would be involved for that parent, I think most of them will exercise the option of paying the $3 per semester. According to the Attorney General's ruling, they must have an option. We can't dictate or mandate.that fee.

Mr. Brown - And we really don't have any other alternative, do we? We might work with other formulae, but we still are left with some kind of optional plan. Dr. Smith - After the recommendations were prepared, the representatives from the Attorney General's Office also reviewed them and felt that they were in keeping with the Opinion. (Dr. Smith introduced members of the Fees Committee who were present.) Dr. Start - Did not one member of the committee suggest that we appeal this Attorney General's Opinion? This is the opinion of one or a group of attorneys who are not educators. If they impose something that is not workable upon the population, the first thing you do is say we think you are wrong and take them to court.

| |

H39

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D SUPERINTENDENT'S REPORT cont'd

Mr. English - The Attorney General's Opinion, though, is the law of the land until it is overturned by a court. Dr. Start - I think it is time that Boards of Education become a little aggressive. When by virtue of some attorney, plans are forced upon the children that aren't workable, I think it is the responsibility of the Boards of Education somewhere along the line to say no.

Dr. Smith - I believe the members of the committee who met with the Attorney General certainly expressed in pretty strong kinds of terms the dissatisfaction with the Opinion, in an attempt to get changes in that Opinion. He is well aware that we disagree with it. The State Department of Education'sinterpretations were much stronger than what has finally come out of it. Mr. English - Are we going to have system-wide lists for elementary students, or will it be by buildings; each one make up his own list?

Mr. Douglas Markham, Director of Supply and Distribution, responded from the audience that every school would have a uniform list. Mr. English who live in and had the is going to

- I have been told of a list that is provided', apparently for the children a suburban school district, that was distributed by a discount drug store name brands of products on there that you had to buy. I wonder if our list have the names of name brands on that list.

Dr. Smith - We would not specify the particular brand. Dr. Start - Do we have an estimate of the administrative cost of this program?

Dr. Smith - This will be assumed along with the other responsibilities, the warehouse and others. Dr. Start - Is there any district that is going to appeal this ruling?

Dr. Smith - You will recall that we asked the State Department of Education clarification on it, and it was our understanding that the Attorney General to restudy and issue a letter of intent indicating what the intent of their That was indicated a month ago approximately, and I have not seen anything

to get was going Opinion was. on it yet.

Mr. English - In talking with some of the officials of the State School Boards Association, my understanding is that some school districts are going to go ahead with their old program of fees and let somebody sue them if they don't like the idea. Of course, if you are talking about confusion in the setup that we have set up here, can you imagine what it would be like if we got into a school year using our old system and then somebody sued us and threw out the system we had? I think it would be even more chaotic than what you are anticipating here. j

i i Lâ€”

Dr. Start - I wouldn't propose that we disobey the Haw. As you say, the Attorney General's rulings are law until overturned in court. But I still don't think it's fair and right. Mr. English - The only way I know of an Attorney General's Opinion being overturned, is that you do what the Attorney General says is not legal, and then somebody sues you and it goes to court, and finally maybe you reach the State Supreme Court and get them, to overturn it. As far as I know, you can't go in there and file a suit against the Attorney General because of his Opinion, although it is the law. It has to be that you violate that Opinion and then somebody sues you, and that is the way you get the det erminat ion.

Dr. Smith continued: (2) In re $72-Proposal for Certificated Employees - At the last meeting of the Board on August 9, the staff was instructed to calculate and report the cost involved if the school district provided $72 per certificated employee in the system not represented by ACT, and then all employees in the school system, as well as the cost which would be involved in implementing the proposed schedule presented by the representatives of the Elementary Principals Association. The cost of the $72 contribution to the Retirement System for certificated personnel not represented by ACT would be $15,0^8 for 209 persons. In addition, there are two people paid out of the Building Levy Fund who would be in the same category of being certificated' and eligible for this same consideration. These persons include three assistant elementary principals, 12 assistant middle school principals, 28 high school assistant principals, 7^ elementary principals, 15 middle school principals, and 10 high school principals, and then other employees in categories not represented by ACT. The calculated cost of providing the salaries according to the proposed index schedule submitted by the Elementary Principals Association for the principals and assistant principals category would amount to some $1+1+5^25 increase over what has already been approved as far as salaries for 1976-77In addition, we did supply members of the Board with information for providing comparable adjustments in salaries for Central Office personnel not represented by ACT, and this

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd Dr. Smith cont'd would amount to an additional $11U,277- This would "be applying the similar index after these people are categorized into areas equivalent to those administrators in the huildings, at least for salary increases.

Mrs. Williams - What is the cost of the total package without the $72.

Dr. Smith - The cost of the total package without the $72 would be a little over a half-million dollars. Mr. Brown - Some of you might be interested in knowing that the principals did come to our pre-meeting and present some of this information to us so they could dialogue with us. One of the things that they have suggested is that we tie the raise of principals to the negotiated raise of teachers. It would be interesting to hear from the teacher organizations and their response to that. As I understand, the teacher group did not want to negotiate for principals. It would be interesting for us to know if that is a possibility for the future. Dr. Smith - We would be happy to try and get their reaction. Mrs. Williams - Somehow I feel that is relevant, and somehow I feel it is not relevant. Although the reaction and the waves created would adjust the supervising building principal's salary, it still does not have anything to do with teachers rights, etc., because really there must be that variance there.

Mr. Brown - I would still like to know what they think about it. Mrs. Williams - Never fear; they will let us know. I am saying that reason dictates that if you are supervising staff with an average salary of $15,000 a year, then your salary is kicked up. I think this is what our principals are asking.

Dr. Start - My phone number is listed in the telephone directory, and I would hate to go home and answer to the people of this city if the principals in this school district received between a lb% and 22% raise this year. That doesn't seem viable to me at all. As much as I personally might like to see that happen, as much as I personally would like to see all of our educators receive an appropriate salary, the problem lies with the people of this community. It is my judgment that the people of this community wouldn't sit still for one minute if we gave our principals between a lk% and 22% increase in salary one year. It is paramount upon the professional educators that they go to the people with their problem. You provide us the tax dollars; we will provide you the salary. Dr. Smith, what percentage of our educational dollar now goes into salary? Dr. Smith - Somehing like 80% plus, going into salary accounts. Dr. Start - And everybody must realize that if one increases the amount of salary, you then subtract from your 20%.

Mrs. Hill --I was thinking that principals were mainly interested in getting the same percentage of increase that our teachers got, the 10.25%, rather than this 22%. When I saw this, I agreed that this was not really what I was interested in. So I am looking for the figure approximately the same as what the teachers got. Mr. English - Why don't we ask the staff to go back to the drawing board and figure for us that 10.25% for the principals, please, and see how that comes out. I think the staff did interpret correctly what was said last week. It may be that we as Board Members had something else in mind, but I think that is really what the principals asked for. We would like to see some figures on the 10.25%.

Dr. Smith - I don't have them that I could show them to you, but I can give you the additional cost of the 10.25% over what has already been approved for the 1U2 persons representing the assistant principals and principals. It would take $H0,868 additional above what has already been approved for their schedule. Again, in considering the Central Office and the other certificated not represented by ACT, it would take about an additional $17,000 to $20,000 there. Mrs. Hill - So for

all of our principals,then, we are saying $U0,868?

Dr. Smith - Above what has already been approved for them; yes. Mrs. Potts - And that would put them at the 10.25% raise?

Dr. Smith - That is correct. Mrs. Potts - And then the $17,000 to $20,000 additional is administrative?

Dr. Smith - Other certificated employees not represented by ACT.

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd

Mrs. Potts - One subject that I can't recall if it came up in this particular meeting or not, was condensing the steps in the scale. I did not notice any material back regarding that possibility. I feel that our options are very limited in what we can do for the principals at this point, because of a budget that was already pretty much committed before this was brought to our attention. I am wondering if even adjusting the steps on the scale at this point might not be one thing that is a possibility.

Dr. Smith - During the discussion and consideration processes in the salary recommendations, we did consider reducing the numbers of steps; however, that can get pretty expensive if you maintain your minimum and maximum and just decrease the number of steps between minimum arid maximum.

Mr. Brown - It seems to me that there needs to be a way that personnel not represented by a bargaining group can present their concerns adequately before us as we prepare the budget, before the budget is prepared. If this is a legitimate concern, and we see it as a legitimate concern, then I am a little embarrassed that we are this late seeing it. It appears to me that maybe we can't do anything-about it this year, but there has got to be some way that we can make sure that one group does not get treated inequitably in relation to another group. I tend to believe that when gorups are not represented, there is no advocate for them, and then there is a very aggressive advocate for other groups, that people with the most advocacy tend to get the most results. Mr. English - Supposedly, we have that system already set up though.

Mr. Brown - It is my understanding that it is in place but it is not working too well, and we want it to work better. Mrs. Williams - Dr. Smith, if we were to reduce the number of increments from 17 to 10, then the formula for reduction thereof would make two increments in one after a median, or is there a set formula for this? Would we have to close school if we gave the 10.25%, being fiscally responsible?

Dr. Smith - When you reduce from 17 steps to 10 steps, you are really squeezing down to where the difference between the minimum and maximum is almost reduced in half. To give a 10.25%, no, we would not have to close school. We would have to make adjustments in other portions of the budget to come up with a balanced budget. The budget we presented to you is a balanced budget, and it would have to be adjustments within that to take care of that. One of the factors that has complicated the problem has been the mandated increases. The state sends the same $800 to give the increase for the administrator as they do for the classroom teacher that is on the first or second step. And the percentage thing then really gets distorted when you start considering that. Mr. English - In view of the discussion here, I wonder if maybe the staff could come up with maybe some recommendations, since we have adopted a budget, of where, if the Board chose to go the route of giving the 10.25%, the cuts would be made as far as the administration feels in proposing to the Board. And this would include some options for the Board if it wanted to go this route, so the Board would know more specifically just exactly what it is we are sacrificing for the 10.25%. I would hope that it would include more than., just a $40,000 or $60,000, but go on in more of a step thing, so that maybe if the Soard didn't choose to go with the first option, we could go down to a second or third option, as to where we would cut the budget.

Mr. Brown - Do we as a Board feel that the salary raises that we voted and accepted were unjust? We have been told that it is not fair, but do we feel as a Board that it is unjust? If it does, then we should ask the administration to rectify that injustice. On the other hand, if it is not an unjust figure, then it appears to me that to go in and begin a systematic tampering with the budget is not a very good principle to follow, because I can see that would be a problem not only with administrators and their salaries, but with all kinds of other budget requests that have priority also and have already been determined. If we have treated our principals unjustly; if they were not represented, then let's do something about it on a one-time basis, but we cannot set a principle whereby if people once we have voted a budget don't like it, they can keep coming back to us with more requests. Dr. Start - I would agree, Dene. I think there is some injustice here, and I would like to see another proposal. But I am going to tell you right now, that injustice is not going to be corrected to the point of a 22% salary increase. Let's be reasonable. I see some injustice here, and I would like to see another proposal.

Mr. Brown - So what we are saying is that because we feel perhaps we have not treated our principals justly, that we want to ask our Superintendent to come back with some kind of an adjustment proposal that we as a district can manage. Is that what we are asking for? Mrs. Williams - Frankly, I don't like any of our salaries, and I am just as helpless as I can be to do anything about it. Perhaps mine was an oversight, not meaning to be unjust. In looking at it all here, we have given our teachers 10.25%, and I know the controls on our budget, but I do feel we should give them the 10.25% at least.

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D SUPERINTENDENT'S REPGRT cont'd

Mr. Brown - What about all of the Central Office personnel that we did look at their figures, who in the process of evaluating their salaries, they were equated in relationship, say, to a middle school principal or to an elementary school principal as the Superintendent tried to establish some equitable relationship? Are we also talking about the Superintendent coming back with a proposal to readjust all of those salaries? I The principals are not the only ones whose salaries are affected in this system. There j are a lot of other people affected. It seems to me that we are just not talking about ! one group of people; we are talking about a whole system. I can see next week all of | the technical services people standing in line to say, look, you didn't look at us | well either. ; Dr. Smith - As we indicated to you earlier, the category of employees receiving the smallest percentage of increase was the Central Office staff.

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Mr. English - I think we need, though, to see what it is that we are going to be cutting from the budget when we go to the 10.25$. It is very easy to sit here as a Board and give everybody 10.25$, and not ask that other question about where it is coming from. Before you decide the injustices are too great in a particular area, you better see if you aren't creating some other injustices to somebody else when you cut in to give those other people justice. And that is what I would like for us to do, is say, all right, let's see who it is we are cutting; where it is we are cutting to do this. Otherwise, I think you will run into that very thing you are talking about, everbody comes in, and you say, sure thing; you sign the check and at the end of the year you come up without the money and some program gets cut back. And you say, why that? And the answer is the 10.25$. And they are very right.

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Dr. Smith continued:

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(3) Channel 25 - You will recall that there were some questions raised at the | August 9 meeting in connection with our CPB grant and related matters. At that parj ticular meeting I indicated to you that Dr. Shell was out of the city. Upon his return last Thursday, I visited with him discussing some of the questions that were presented, some of the points that were raised, and asked that we obtain additional information and clarification on some of the very pertinent questions and the points that were raised. In addition, I visited with two representatives from the Corporation of Public Broadcasting Office in Washington, D. C. to obtain additional information. One of the basic points which I believe is now clear and needs to be made at this time is that the station's entitlement to CPB funds is earned by its performance during the second preceding year. Another point, criteria for determining eligibility was established by the organization comprised of the managers of those stations receiving CPB funds. I am advised that copies of the criteria were sent to those managers, with a request that they were to submit an application for funding. We lost our eligibility for CPB funds by not meeting the criteria two years ago. Funds for 1976-77 either have been received to the tune of $9^,000 and/or are going-; to be received to the tune of about $61,000. This is the remainder of our 1976 grant and what is referred to as the transition quarter. If we should meet the criteria during 1976-77, we would be entitled to receiving funds two years hence unless the Board of Directors for CPB should waive this requirement and grant an exception. In visiting with those representatives, the possibility of that seems to be rather remote. They have not been faced with that kind of problem in the past. They just indicated that it would have to be presented to their Board for any consideration. Again, repeating, the funds for 1976-77 for operating Channel 25, about $156,000, are not in jeopardy. It is those funds for the following year.

Mr. English - When was the earliest that the CPB officials indicated to any of our people that there was no such thing as a verbal waiver and that they say they had not given a verbal waiver?

Dr. Smith - The information that I have on that; our people were of the opinion that when they registered their disagreement with the criteria and indicated that they felt that we were an exception, that in a sense represented a request to be treated differently. I cannot find any information from CPB indicating that any understanding of a waiver was granted. There was a provision for the grandfather clause to apply up to two years ago, which was the reason we were eligible to receive the funds up through last year. But I have not found any evidence to indicate that there was, in fact, a waiver granted. Mr. English - When did this school system become aware that there wasn't a verbal waiver? We were told last week that there was a verbal waiver. At what point did we find out that there was not a verbal waiver according to this CPB official?

Dr. Smith - Dr. Shell, can you clarify that for us? Dr. (William) Shell - When I returned from the trip to the stations in Nashville, Atlanta and Miami, Kaye Teall called me and told me that we had received a call from George Stein. That was my first knowledge that we had any problems. As I recall, that was the first time that she was of that knowledge, that we had any problems.

^43

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd Dr. Shell cont'd

At that time I visited with Dr. Lunn, and of course our financing was of real importance to us, because we not only wanted to evaluate this coming year, but we wanted to project future years. So we set forth at that time preparing some options, options that would allow us to operate without the CPB funds. That was on or about the 25th of June of this year.

Mr. English - Were you told that we had been given a verbal waiver?

Dr. Shell - I was told that was our understanding. I did not have anything in writing, and neither could I find anything in writing. So I assumed that we didn't have a waiver. And the report that I sent to you, that is the reason why I didn't list it in there. From our conversations with the officials of CPB and also the guidelines that I saw, I didn't think there was any hope of having any kind of special treatment at this date. Mr. English - Originally, were you told that we had a verbal waiver? verbal waiver idea come out?

When did the

Dr. Shell - I heard about the CPB problem when I got back from that trip; that was the first time. Kaye Teall told me that she thought all along that we were covered by a verbal waiver. Of course in visiting with Mr. Ringler later, I was not able to substantiate it. I had to go on what I could see in writing. So I can't really speak to that point. All I can speak for is when I first learned about it and what we did after that point. Mr. English - Did you talk with the CPB people then? Dr. Shell -Yes, I did. Mr. English - Did you ask them about a verbal waiver?

Dr. Shell - Yes, I did, and they denied it. Mr. English - Did you relay this word to anybody? Dr. Shell - Yes, I did.

I talked to Dr. Lunn about it.

Mr. English - Did you tell him that the CPB people said there was not a verbal waiver?

Dr. Shell - Yes, I did. Mr. English - I am just at a loss as to how last week we could be told that we had a verbal waiver.

Dr. Shell - Dr. Lunn indicated to me that he understood that we had exceptions. he can speak to the point himself.

Maybe

Mr. English -.Maybe Dr. Lunn can speak best for himself as to how we got this impression last week then, that we had a verbal waiver. Last week it was expressed to us that we had a verbal waiver; there was no statement that there was some question about the verbal waiver. Dr. (Mervel) Lunn - The statement made last week was the impression was that there was a verbal waiver; however, the attachment in the document you received very clearly stated that we no longer had a waiver, as of the letter of June 29 to Ms. Kaye Teall. The question asked last week was what was your impression prior to the letter of June 29 which is included in this document? The answer was that it was our understanding that we had a waiver. And you asked what kind? The answer was that we had a verbal waiver and not a written waiver.

Mr. English - The transcript from that says I asked about how did we get a waiver? You said we were given a verbal waiver that we would be an exception because of the type of programming that we were doing. I said, we were given a verbal waiver; how often were we given a verbal waiver? And you said, at the time that the telegram was sent, we requested it, but the attachment dated June 29, 1976 makes it very clear that is is no longer in effect. No longer in effect; it never was in effect.

Dr. Lunn - That's right. But prior to that time, to the letter of the 29th, we had no documentation stating that it was not in effect. Mr. English - Last week in response to the question about the waiver and how did we get a waiver, you said that we were given a verbal waiver that we would be an exception because of the type of programming we were doing. We were never given a verbal waiver, were we?

MINUTES OF MEETING OF AUGUST. 16, 1976 - CONT'D SUPERINTENDENT'S REPORT cont'd

Dr. Lunn - It was our understanding, not the word waiver, hut understanding that we were an exception to the rules and regulations. And that is a waiver or a word equivalent to. Mr. English - I think there needed to he more clarity in what you said last week,

because, frankly, that leaves me under a very false conception here that we did have a waiver, and that you thought we had a verbal waiver back then. It falls somewhat short of full disclosure, I would say, I think at that time.

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Dr. Lunn - It was our understanding that because of the existence of another educational! channel in the Oklahoma area, that we were given an exception because our primary mission was instructional. Mr. English - It makes it appear that we thought we had a verbal waiver, and we knew at the moment last week that we never had a verbal waiver.

Dr. Lunn - I think it was the understanding of the management that we did. Mr. English - You thought last week that we did have a verbal waiver?

Dr. Lunn - Prior to this letter from Mr. Stein to Ms. Teall. that we did not.

But I was clear last week

Dr. Start - I understand that this CPB grant is for $156,000 per year; is that correct? And that goes from what time to what time?

Dr. Shell - The $156,000 is entitlement for this coming year. As I understand, it was for $104,000 this past year. Included in that is an increase in funding plus an adjustment to adjust to the federal fiscal year which goes from what was previously July 1 to October 1. So there was an adjustment of some $27,000 which is included in the $156,000. Dr. Start - So then, as of this coming October 1, six weeks from now or whatever, we receive zero money from that point on? Dr. Shell - We cease earning monies from that point on. We have accrued on earnings two years ago. We accrued the $156,000. Beginning this October 1 is when we cease earning additional funds. And there is a difference. One is we have already collected some $94,000 plus. We are entitled to approximately $60,000, which we earned two I years ago prior to the initiation of the criteria.

Dr. Start - But we were not in compliance with the criteria.

Dr. Shell - But CPB allowed a period of time to become into compliance, and that was the end of that period two years ago. Dr. Start - So our funding ends October 1?

Dr. Smith - For this fiscal year, we will get the $156,000 for our fiscal year. They operate on the-same fiscal year as the U. S. Government, October 1 to September 30. They have already paid down $94,000; we have $61,000 coming in yet, each of those plus, for a total of about $156,000. That will be paid to us during this year for use during 1976-77. But from that point on there will . be no additional from CPB until we do get into compliance and follow through with the period of time of the earning to the pay down, etc. Dr. Start - Why did we accept this money knowing full well we were not going to comply with the rules and regulations for accepting this money? I have seen information in here that Mr. Ringler was opposed to the proposal in the grant and never intended to comply with these regulations for receiving this money. Is that a fair statement? Dr. Shell - He opposed it; that is true.

Dr. Start - And as such, never intended to comply? Dr. Shell - I can't confirm that, because I haven't discussed that with him. know he opposed it, because he told me he did. Dr. Start - He opposed it and never implemented it.

But I

Isn't he responsible for that?

Dr. Shell - We did not implement the criteria; that is true. Dr. Start - But yet we took their money; right?

Dr. Smith - This was money, though, that was earned during an entitlement period before you had to meet the criteria. Dr. Start - In other words, they pay the money even though you say you are not going to do what the grant says you are supposed to do?

MINUTES OF MEETING_OF AUGUST 16, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd

Dr. Shell - I am not sure that we declared that we were not going to. Dr. Start - I think when a program director says he is opposed to it and never institutes the program ; what do you call it?

Dr. Shell - His reasoning I cannot tell, but I assumed that he thought that his disagree ment with the conditions of the criteria were sufficient to constitute a waiver, or at least a release from this district's compliance. I cannot speak to that point. I only came into the scene last October, but that is my understanding. Dr. Lunn - The error made was not continuing to accept the money, because it had been earned by the regulations. The error was in not keeping us informed that we were no longer continuing to earn monies for the future. Mrs. Potts - It sounds like a unilateral decision was made by one person to not comply, and as a consequence a whole program is in jeopardy.

Dr. Start - My personal interpretation of this whole thing is that this isn't the only arena in which we have problems with Channel 25. As has been previously brought out, there is the deficiency in trained technicians at our Broadcasting Center, and the deficiency in actually providing program material to our young people in appropriate amounts and in appropriate quantities. We broadcast on Channel 25, and yet it has been pointed out that 70% to 90% of the sets don't receive Channel 25, or the sets are equipped to pick up Channel 25 but our educators don't know how to tune it in. Now putting that all together, this is really a messed up program. And yet I hear our administrative staff say that we must study this program for another year to see whether this really is a valuable educational tool for use in our system.

Mr. Brown - Considering where we are, have we reached the place where you can talk to us about the proposals? Have we reached the place where we are going to consider what the future of this is to be at this point? For instance, if part of the reason for studying it was because we were going to have finds available for the future, and we were going to be able to develop programming even if we had not done well with what we had in the last couple of years, and we are not going to have those funds, should we expend one dollar more from this point on in the maintenance of Channel 25%? And if we should, how much? For instance, I noticed that there is a possibility of a proposal to make a transition to something that we can handle. When should we begin to do that; right now? Is it time for us to do that now? Has this gone on long enough? And what is that proposal? Dr. Smith - I will be getting to you a report with some of the findings I had in connection with my conferences with CPB, and some of the answers Dr. Shell has supplied and is supplying. Certainly the staff will come back to you with recommendations of where we go from here.

Dr. Start - Do we own Channel 25? Dr. Smith - Yes, the school district owns it. Dr. Start - Can we sell it? Dr. Smith - We have an FCC license and I suppose it being district-owned property, if the Board declared that it is no longer needed, then it could dispose of property as it can any other school district-owned property.

Dr. Start - Can we lease it? Dr. Smith - That, I'm sure, would have to be through FCC or with FCC's approval of a leasing arrangement. Mrs. Hill - I thought I read that you could not sell some of this equipment because it was bought with the grant.

Dr. Smith - About $500,000 of the equipment over there was bought with bond issue funds from the bond issue voted in 1968 and sold in 1969- Some of the equipment was purchased with some funds, but we spent about $500,000 for equipment.

Dr. Start - Isn't it possible, Dr. Smith, to have an instructional television program for our students utilizing present equipment without maintaining a broadcasting center? Dr. Smith - By utilizing video tapes and other things? Dr. Start - Right.

Dr. Smith - Yes. You have to have technicians and all to operate the transmitting equipment, but it would mean that the production personnel and others would not be required; it would be those involved with the transmitting equipment and related equipment.

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd

Dr. Start - If one produces video tapes on a certain subject for elementary school music, for example, those video tapes are made available to the elementary schools, not by beaming a signal but carrying the tape___ . Dr. Smith - You are talking about then if we had video tape playback in each of the buildings? Dr. Start - Yes.

Dr. Smith - We have some 62 of those in use now in the system. Dr. Start - So we could maintain an instructional television program for use in the classroom, even without beaming the signal over Channel 25? We do have the equipment in the studio to make video tapes, don't we?

Dr. Smith - Yes.

Mr. Brown - When will those proposals come back to us? Dr, Smith - With the beginning of school and all, I would say that it would be a couple of weeks before that can be finalized and presented back. Mrs. Potts acknowledged the request of Mr. John Bobst to speak to the Board regarding the subject.

Mr. Bobst's remarks were in regard to possible potentials for the use of Channel 25 and the need to continue operation of the TV channel. Mr. Abraham Ziegler and Mrs. Rubye Hall, too, addressed the Board regarding Channel 25, and other. Mrs. Hall also expressed a desire to see Channel 25 continue in operation.

Dr. Smith continued:

(U) Classes at Vo-Tech Center - At a recent Board meeting, we had an individual appear regarding the enrollment procedures at Foster Estes Vocational-Technical Center. Mr. John Sadberry, Mr. Wesley Driggs, and Mr. James Odell have met and considered the problems that were presented by the individual. As an outcome of their study, they considered two options. One of those options would be to utilize a lottery approach, which would ensure an equal chance for all of those desiring to enroll in the classes, j Another is to create an additional class in the areas of particularly refrigeration, air conditioning and heating, which would meet Friday evening and Saturday morning. The recommended option is to establish the additional class, taking care of additional students, and,if necessary, utilize the lottery procedure to determine those that, might be assigned to the Friday evening - Saturday morning versus the other evenings of the week. I am also advised that OSU Technical Institute, the Moore/Norman Area School, and the Oklahoma City Skill Center will be offering air conditioning classes in the near future, and this will probably reduce the demand at the Foster Estes Center. We recommend establishing an additional class and then use the lottery system, if necessary, in ÂŠr.der to distribute the students within those classes. I am advised just this afternoon that it is felt that the instructor can be employed for this class. The class is to be established with the understanding that it would be a minimum of 17 students in order to conduct the class. Mr. English - What would be the cost to the district?

Dr. Smith - These tuition classes are self-supporting, and I think that is the reason for the 17 minimum enrollment. (5) ESAA Proposal - Last Thursday we sent members of the Board a packet of material with the latest information we have in connection with our ESAA proposal. In summary, we indicated that the students who were assigned to the EMH classes last year have been reevaluated in keeping with the suggested standards proposed by the Office of Civil Rights. As the result, 1,095 students no longer qualify for the EMH classes, in our system. Therefore, a reduction in the number of EMH classes is necessary. About 30 of those teachers can be assigned to other special educataion classes where vacancies exist. The additional teachers can be assigned to other vacancies in nonspecial education, assignments. We have received information from three or four different sources as to when we might anticipate word on our proposal, and it ranges from August 20 to October 1, depending on the particular individual we visit with. We had some U0 plus certificated employees working under the ESAA program during 1975-76. Those people were on continuing contracts. With the nearness of the beginning of school, we are in the process of assigning those persons to positions where there are vacancies in the General Fund budget. We also have information that lets us know that the majority of the support or noncertificated positions in our proposal will not be funded if and when the balance of the proposal is funded. Therefore, we are in the process of working with those noncertificated staff members to fill existing vacancies in the General Fund budget where there are vacancies existing. We are advising them of the uncertainty of the proposal and that unless positions are available in the General Fund or other programs, we cannot fund their employment for the

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd

Dr. Smith cont1d 1976-77 year. We are going to begin school under the assumption that it is not going to be funded, and then when it is funded, we will then employ or reassign people to fill those positions.

Dr. Start - Do we still not have any reason why all of this? Dr. Smith - The basic hang-up with ours along with 9^ other applicants, as I understand it, is in connection with our waiver of eligibility or their determination that we were ineligible. Ours, of course, was based on the fact that the percentage of our student population of blacks in those EMH classes was higher than the national rate of incidence, and therefore we had to make adjustments in keeping with that. I understand that a large number of urban school systems are having the same problem. Dr. Start - If we were justified in placing these young students in these classes, based upon the criteria that we have established, it is time that we don't take this anymore. Isn't there a provision where we can file suit? Someone has to look out for our young people in this situation rather than these bureaucrats sitting there making these kinds of decisions.

Dr. Smith - I hear you, Dr. Start, and I think our basic alternative is just to indicate to forget our proposal and we will operate without it. But we have also been advised or lead to believe that if it is not this one, it would be on one of the other programs.

Mr. Brown - Apparently some of these 1,000 young people which we have reassigned, have been reassigned because it was necessary to make an adjustment. What are we going to do if these kids still have learning problems? What is going to happen to them? Are they going to go back into a classroom where they are not learning? Are they going to become discipline problems worst than they are already?â– Are they going to become problems for us? Then, if so, is it possible for us to take these teachers that we are going to reassign and do something about it in these elementary and secondary schools?

Dr. Smith - We will be working through learning centers and other. We will be offering special assistance to a number of these students. But basically the requirement was to apply the standard area of measurement to the test scores of those students that were in those classes. And after two. standard areas of measurement were applied, if they then fell below a certain standard, they were eligible to be in the class; or in other terms, if it was above a certain number, then they would not be entitled to be in those classes. Mrs. Williams - Could it be that our testing is at fault? Is it that we really need to look at testing? If they fall out now, could they not have fallen out before? You remember I brought to the Board that we need to look at upon whom these tests were normed, and by whom given. Who says that they belong in this big bucket? What I am saying is look at the whole thing. Dr. Start - I would be the first to agree with you. But the point is let's deal with that issue. Let's deal with the testing issue to see once if some of our students score low in the test because the test does not reflect the social-ethnic,biologic behavior. Let's deal with that issue. Mrs. Williams - And look at who is giving the test.

Dr. Start - That is true. If that is the problem, what I expect our educators to do is address themselves to that problem rather than come around as they are and look at a percentage and say, okay, that is the end of this educational program that is funded with federal tax dollars.

Mr. English - Who sets the standard here for eligibility for the students in the EMH classes?

Dr, Smith - We were operating under the guidelines by the State Department of Education. Mr. English - It would seem to me, though, that if a student who was in this category according to state guidelines, but who is not within the category according to the new standards that we have drawn, that they would have a very good case for a lawsuit, and we could end up really caught in the middle in the whole thing. What this amounts to is that you are cutting back in your education for the young people possibly. I think that a parent with a good lawyer could certainly tie us up and HEW and a few others in this whole mess. About the regular classroom teachers that we have, and we are putting the students back into those classes; are we going to provide any sort of inservice or any sort of special instruction or anything to help them cope with the problems that might arise now that we have a thousand kids in their classrooms that they are not really used to maybe dealing with? What is being planned for the teachers where they have the kids at least some part of the day? Is there any thought being given to that?

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D

Dr. Smith - I am certain the principals will he working with their own staffs in connection with it, hut I am not sure that there is any system-wide inservice plans for that. Mr. English - Is there a feeling that there is no need for that?

Dr. Smith - I am not sure that there is anyone saying that there is no need for it; no. Mr. English - If there were a need, it seems to me that we would he doing something about it rather than just leaving it up to the individual principals that may he fine folks, hut we certainly have a variety of principals. I would think that mayhe not all of them are special education experts and they might appreciate a little help on this whole problem. I really sort of feel sorry for the classroom teachers, in addition to the students whom I think are getting the raw end of it. Are we increasing the number of learning centers?

Dr. Smith - There will be the learning centers. I visited with Mr. Brown earlier about the possibility of working with additional centers staffed by volunteers to see if we can work something out on that. Some of these students will be qualified to go into the learning disability centers, and other programs as well. Dr. Smith continued: (6) Human Relations Workshop - Today, some of our school personnel were involved in a Human Relations Workshop. I was in and out of the session several times, and I was extremely pleased with the attitudes and sincerity with which the people were working in this workshop.

Request for Insurance Information Dr. Start

Dr. Start - I would like to ask Dr. Smith about a report that we received two weeks ago on our insurance .proposal. I would really like to know that of the lHo agents or companies represented by the Independent Insurance Agents, are these all preferred risk companies that we are dealing with, or are they a mixture of preferred risk in mutual companies? When we say in the report that the agent receives no compensation for the insurance that is sold to our school district, then I would like to have the amount of the usual premium for that type of insurance, and the amount discounted to us. If it costs you $1,000 for fire insurance on x-building, and that is the usual premium, I would like to know how much that premium costs us, deducting the agent's fee. I am very much in favor of nonprofit organizations, but I don't believe the Independent Insurance Agents is a nonprofit organization. I would like to know how much Mr. Keitz receives in salary for the services rendered to this school district. Also, I would like to know why and how long we have carried $100 deductible fire and hazard insurance on our school buildings. Why haven't we employed a safety engineer as an employee of the district when it is stated to us in the insurance report that we will save $100,000 over a four-year period by the employment of a safety engineer? Those are the basic points I noticed in this report that I would like to have the answers to. And I would challenge my colleagues on the Board to look at that report very closely and see once if you get the feeling in that report that you are being told what a great and benevolent organization has been serving you for 20 years. When somebody starts telling me that, I wonder why. I think we really need to look closely at this. . Dr. Smith - Dr. Start, I think I know the answers to several of your questions, but if it meets with your approval, I would just as soon get it all and report back to you in that manner. Mr. Brown - By the same token, I would also like to suggest that while these are good questions, it might well be that this organization is a benevolent and good organization that is concerned about our welfare. I would not want without justification to impugn their credentials. I feel that would be unjust to them.

Mr. English - I would like for the Board to start thinking about the possibility of having someone other than an insurance agent look into the present setup that we have. I think that 20 years of benevolence is fine, but I think that maybe we need to have consultants come in and study this. Let's have a consultant come in, and they can tell us that this is the world's greatest program, or they could say, well, 20 years ago it was the world's greatest program. And if it turns out that we have got a great program, beautiful; it removes those nagging doubts maybe. If it doesn't, if it says here is what maybe you ought to be doing, we win. So we win both ways. DISCUSSION -"GOALS AND OBJECTIVES - CURRICULUM" Dr. Smith presented Dr. Jesse Lindley as the lead-off person for the discussion "Goals and Objectives - Curriculum."

Dr. Lindley - Our purpose tonight is to present to you some materials which have been developed by members of the Instruction Division. The thing that I would like to stress at this time is that nothing is an accomplished fact here. This is the first presentation; it is tentative. We are open to input and do not anticipate a final product until approximately October 15. So this is an opportunity not only for members

MINUTES of meeting OF AUGUST 16, 1976 - CONT'D

DISCUSSION - "GOALS AND OBJECTIVES - CURRICULUM" cont'd Dr. Lindley cont'd

of the Board to find out about it, but other people, and to be open for discussion with all groups. Last year after the reorganization, Dr. Smith asked that members of the Instruction Division begin work on instructional goals. As time permitted we began this process. I first began to work with the people who are directly responsible to me, the directors of the various instructional divisions, as well as Dr. (Ron) Schnee, Dr. (Jerry). Rippetoe, and Mr. (Jim) Johnson. Our first job was to try to determine exactly what our task was, to try to determine how we would go about this task, what time lines we would establish, who all would be involved, and to designate somebody responsible for each step. That is the first thing we did. You have a copy of a sheet that says First. Year of Cycle, and that is what this provides for you. It provides for you the various steps in the process, the time lines, who all is involved, the process and the person responsible. You will note that it does provide for a two-year cycle where your goals and objectives are developed the first part of the first year. They are reviewed before finalization, and then finalization will take place. Then once they are adopted you will have the developmental programs, educational programs, and an evaluation of these programs. In the second year of the cycle we will try to implement these programs, and toward the end of that year of the cycle, we will conduct an evaluation. The results of that evaluation will then be used in the development, of goals for the next cycle. I do want to point out that this is a cyclical process; it is not a straight line. The person that we gave the primary responsibility for goal development was to Ron Schnee, who is our coordinator of planning and accountability. At this time I would like to turn the microphone over to Ron and let him explain to you how we went about getting the goals we have and how we got them prioritized, and how we got to the point that we are. Dr. Schnee - Three years ago when accountability started out in this district, as requested by the State Department of Education, under Dr. Lunn, we had three years to go through one cycle of accountability. The first complete year we had to develop goals and prioritize these goals, and develop some objectives. This year, to get into a two-year process starting in September, we had three months to do the same thing; May, June and July, and that was our time schedule to get this done. The first thing that we did was to look at the Statement of Purpose of the Board, the goals of other school districts, the accountability goals that we had, the Human Relations Report, and to put these together in 17 goals which we thought would be very comprehensive in the cognitive, affective and psychomotor areas. The 17 goals were then mailed by the principals mostly, and we stated that we would like for them to send them to the parents, the Title I Advisory Parents chairman, and the PTA chairman in their school, and if neither one of those applied, to send them to. two representative parents. And then starting with the fifth grade and up, we also sent two additional forms for students, and it could be the students of those parents if they wished. It wasn't as complete as we got during the first cycle of accountability, but considering the time frame we wanted at least a representative input. We also got input from the Chamber of Commerce. We received back 206 responses from parents, some students in the upper grades, 122 teachers, which is a good response considering the summer and the number we sent out; 82 administrators, and 77 Chamber of Commerce members of the Oklahoma City and Southside Chambers of Commerce, for a total of 485 responses back. From these responses, they were prioritized in high, medium and low categories. We then took those 17 goals, combined a couple, and came up with a final list of 15 in priority order that encompassed all that they were recommending to us. From this point of the 15 goals, I recommended to Dr. Lindley that we take the top six goals for this year and start developing and managing programs, developing a management system for each program, and also developing the program itself, along with how we would measure gains in that program. The recommendation being that in these top six, there were three cognitive goals, starting with reading and then math, and then there were also three affective goals. The first one was the third goal, which is responsibility and responsible behavior. We figured that these six would be quite a task to develop programs on or master those, programs this year. It does take time to develop programs around each of the goals, and hopefully these six will be a start. In most cases we would be carrying on and starting some other new programs this year, through some other programs like Human Relations. We felt that if we didn't get to some of the areas, we would at least get to some of them in the next cycle, which would be starting in 1978, and develop programs and implement those. We are trying to prioritize according to what we got from the community and develop some workable programs around those.

The following is a listing of District Priority Goals as submitted and read to the audience by Dr. Lindley: 1.

Help students to develop skills in reading, writing, speaking, and listening.

Help students to learn and develop skills in arithmetic, use of numbers or mathematics .

Help students to develop attitudes and skills relating to responsibility and responsible behavior.

Help students develop feelings of positive self-worth, security, and self-awareness.

z H50

MINUTES OF MEETING OF AUGUST 16, 1976 - CONTâ€™D

DISCUSSION - "GOALS AND OBJECTIVES - CURRICULUM" cont'd Listing of District Priority Goals cont'd 5.

Help students to develop skills, attitudes and information to help them select heir job or life roles.

Help students develop an understanding and appreciation of differences among people and the necessary attitudes and skills for harmonious living.

Help students to use the rational powers of the mind and to think and proceed logically.

Help students to understand and exervise their rights, privileges, and responsibilities in a democracy and develop appreciation for our nation's heritage.

Help students acquire skills and understanding of the natural and physical sciences.

10.

Help students to develop physical well-being and knowledge of good health habits.

11.

Help students to develop awareness and understanding of man's relationship to his environment.

12.

Help students acquire skills and understanding of culture and beauty in the world (aesthetics).

13.

Help students become effective managers of money and property.

1H.

Help students to make good use of leisure time.

15.

Help students to understand and practice the skills of family living.

Dr. Lindley then continued: We asked Dr. (Jerry) Rippetoe and his staff to get some committees formed which would include, in addition to people from his staff, principals, teachers, and other Central Office staff, to develop objectives that would go along with these goals. Dr. Rippetoe and his staff have done this, and I would like for him to explain what he did and how. Dr. Rippetoe - We immediately started to work on the goals, not realizing at the time which ones would be prioritized, because we started on this back in the first part of June before the staff left, to get them to thinking about some of the goals and objectives that they felt were especially important to the school district. So by the time that we began our committee which had its first meeting on Monday, July 26, we had an opportunity to look at the prioritized goals. When I say we, I am talking about six teachers, one elementary principal, one counselor, three elementary assistant principals, two people from the Human Relations Committee, and ten Central Office personnel who met during the week of July 26 through July 30, and on Monday, August 2. Some of us have been working since that time with the objectives. But our purpose at that time was to develop objectives. As we looked at them, we had the task of completing this by September 1. One of our main reasons for getting on it early, is that'we feel like we need as much involvement from as many people as possible before the September 17 date, at which time it will be thrown to the total staff. Our plan now calls for different committees to review what we have done at this point, because we know it is not in final form. We haven't even refined the language in it to put it into some form of consistency, because this is an interim report. We want a lot of people to look at the objectives to make sure that this is really what the committee had intended, and to make sure that this is in keeping with the goals of the district. Our objective by September 1 is that we will have our committees meeting and reviewing, and on September 17, we are allowing enough time in the inservice day for teachers to present the goals and objectives to the staff, and are asking for their input. Then we will take the first committee formed, and meet back again to review the recommendations that we feel like will be forthcoming,before we come to the Board and present them to Dr. Smith on October 15â€˘ So our plan calls for a lot of people to be involved in reviewing the objectives that have been written.

(A copy, of the Goals and Objectives is on file in the Clerk's office.) J

Dr. Lindley, Dr. Schnee, Dr. Rippetoe, and Mrs. Nelda Tebow responded to comments and inquiries by members of the Board regarding various aspects of the goals and objectives that were presented, plans for implementation, some possible changes that might be considered, and other.

Mrs. Annette Friedlander addressed the Board regarding the subject. Mrs. Annetta McCoy, Human Relations Consultant, spoke to the Board concerning the Human Relations Committee's understanding as approved in the Human Relations Proposal by the Board, that by August 15 the Board of Education and the Superintendent and the Human Relation Committee would review together the prioritized district goals to determine if the intent of the Human Relations Policy could be implemented through the adoption of the prioritized goals. Mrs. McCoy asked that the Board and the Human

MINUTES OF MEETING OF AUGUST 16, 1976 - CONT'D DISCUSSION - "GOALS AND OBJECTIVES - CURRICULUM" cont'd

Relations Committee set a meeting time when this interaction could take place.

After a discussion by Mrs. McCoy and members of the Board regarding a possible meeting time to consider the recommended prioritized goals and objectives, Mrs. Potts stated that a date and time would be worked out and decided upon following the meeting.

A motion was made by Mr. English and seconded by Dr. Start that the Board go into Executive Session to discuss personnel and a matter under litigation. On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared the meeting adjourned to Executive Session.

Having concluded its Executive Session, it was moved by Dr. Start and seconded by Mrs. Hill that the Board return to Regular Session. All members voted aye. ADJOURNMENT

Mr. Brown moved and Mrs. Hill seconded that the meeting be adjourned. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of the regular meeting is on file in the Clerk's office.)

ATTEST:

Clerk

Approved the 30th day of August, 1976.

R. #21+0 Board Adjourned to Executive Session 10:20 p.m. R. #21+1 Executive Session Concluded 11:1+1+ p.m. â– R. #21+2 Adj ournment

1+52

MINUTES OF MEETING OF AUGUST 18, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A SPECIAL DISCUSSION MEETING IN THE BOARD CONFERENCE ROOM,

ADMINISTRATION BUILDING, WEDNESDAY, AUGUST 18, 1976, AT 7 A.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Floyd Donwerth, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Members of the Human Relations Committee; Central Office staff members, and other interested persons. The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

Roll call established that six of the seven Board Members were present.

Roll Call

Mrs. Potts stated the purpose of the meeting - a discussion session by Members of the Board of Education, Superintendent, and Members of the Human Relations Committee, on the "Goals and Objectives" which were presented in the meeting of the Board, August 16, 1976.

Purpose of Meeting

Mrs. Potts asked that there be an attempt to limit the meeting to about one hour's time, if possible. She then asked Mrs. Annetta McCoy, Human Relations Consultant, to begin the discussion from the point of view of the Human Relations Committee and their observations of any problems or particular assets that they had seen in the goals and objectives as written. Mrs. McCoy - I think we should all be clear in terms of what the background is and kind of what we are here to do,as we conceived it anyway. And then if you don't see In Component #6 that we originally it that way, I think we need to clear that up. submitted, we have written that each department and each building would write specific goals and objectives within that department or within that building. The rationale that we had behind this is that we felt that staffs and all personnel should be involved in meeting human relations goals and improving human relations within their department and within their building staffs. When we met with the group at the hearing, we discussed that the district was beginning a new cycle of accountability, and that the district was attempting to implement a particular goal, and it was the feeling of many there that if we trusted the system, that the goals that were prioritized would be goals that could indeed implement the Human Relations Policy through those particular goals and objectives. So we felt that we should give that a try, and we wrote the revised component that before we went completely all the way to the teachers, etc., and all of.those were accepted and all the work was done, that we felt it was important for the Board and this committee to look at the prioritized goals and objectives. There was a possibility that nothing in the affective came up in the top six, and nothing â€œthat could be developed around that policy would even come to the top. We felt that this meeting was important for us to look at that and determine if in the top goals, there were included sufficient goals to implement the policy as we had conceived it. That was seen as a checkpoint. You have adopted the Human Relations Policy, and you have indicated that it is a high priority and that you have a stake in whether or not this was indeed going to happen through these goals and objectives. We also felt that oftentimes a goal can be stated and have the potential for lots of good things to happen, but that when specific objectives are written, sometimes things are left out within the objectives. We felt that an important thing for us to look at,was to be sure that the objectives under the goals were inclusive enough to include the kinds of things that would enable us to develop activities and programs that would get at the kinds of things that we conceive are important in human relations. So that is where we are at this point in looking specifically at the goals and objectives. The other problem that the committee talked about is the idea that these goals and objectives . are written toward student outcomes and student behavior. We feel like it has tremendous implications for student behaviors and those kinds of things. The part of the component that we were also trying to aim at, which was involvement of all personnel in improving human relations within their staffs, etc., we fear will not happen with just moving with these particular student outcome goals. So we wanted to discuss that particular idea, the concept that can we expect the culture and climate and environment of a department and a staff, which is so important to what happens to students, to also be accomplished through just going with the student outcome goals.

Members of the Board, Dr. Smith, Members of the Human Relations Committee, Dr. Lindley and Dr. Schnee of Central Office staff, engaged in a discussion regarding the goals and objectives which had been presented at the Board's meeting of August 16, and particularly attempted to establish the purpose for the discussion as scheduled, in relation to the Human Relations Policy, the Human Relations Committee's recommendations as they relate to those goals and objectives, their adoption and implementation, and other.

MINUTES OF MEETING OF AUGUST 18, 1976 - CONT'D

Motion Made and Withdrawn

Mrs. Hill - I am not really in favor of rewriting Component #6. So I would like to move that we take the original number I. of Component #6 and add: That each building principal and each department in collaboration with a representative group of his or her staff will develop by October 15, 1976 (and the time lines might have to be changed) specific objectives to implement the Human Relations Policy in his or her building or department with measurable criteria and a time line for accomplishment. These objectives will be reviewed by the appropriate supervisor/director and reported to the Superintendent of Schools. All objectives will also be filed with the Human Relations Implementation Committee. A report concerning the plans for implementation of the objectives will be sent to the Superintendent and Board of Education by the Human Relations Implementation Committee.

Mrs. Hill added that the motion was to be included as another goal and a charge. The motion was seconded by Mr. Brown. the motion.

After further discussion, Mrs. Hill withdrew

Mrs. Potts, speaking to the Human Relations Committee members, stated: While the committee is here, if any of you have some input related to the goals and objectives, could you share it with us? Mrs. McCoy referred to Goal #6, with a suggestion for some additions, and Mrs. Lydia Gill spoke regarding an extension of Goal #3 and #U. Following comments by members of the Human Relations Committee, Dr. Smith stated: I think it would be appropriate for any group or any individual that has recommendations for inclusions or revisions in this, to submit it. to the committee. Ron (Schnee) is

coordinating the committee. The committee has the assignment, and I think that certainly the committee then ought to react to any recommendations that any individual or group has to submit.

Mr. Brown - Let's clarify what the Human Relations Committee's role is from this point on before they report back. Are we going to come back and dialogue about these again? Are they going to bring some concrete proposals to us? Are they going to go to Dr. Schnee's committee? How are these going to be handled? Mrs. McCoy - What I understood that we were to do today was throw out our suggestions along with yours, and if you felt that these were appropriate additions or deletions, that they then would go to the committee; not to come back to you again, but that those additions or deletions would be agreed upon by this group. R. #2^3 Motion Regarding Recommendations to the Committee

Following a discussion as to how additions or deletions to the goals and objectives would be considered, Mr. Brown stated: I move that the Human Relations Committee bring recommendations to the committee working with the goals and objectives, to be considered for additions to the wording of the objectives prior to final approval.

Mrs. Williams seconded the motion. On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mrs. Potts - Doesn't the Board need to vote its approval or disapproval of the goals and objectives as received, or am I misinterpreting? Dr. Lindley - You are going to do that, I think, on October 15.

Dr. Smith these six committee that have course we R. #2U Motion Regarding Adoption of Top Priority Goals

- I would say that the primary thing that the Board would need to do, if are not the goals that we are to develop in the objectives, then the needs to know that. If there are additional ones, or if some of these six been proposed are not to be the ones that we place priority on, then of do not need to spin our wheels or waste effort in that direction.

Mr. English - I have some real concerns that the goals really reflect the thinking of the Board and not just be a reflection of a poll that may represent 1% of the people

in Oklahoma City maybe; that the goals really be in the priority that we as a Board feel they should be in. I think that it is much more important that we help students use the rational powers of the mind and to think and proceed logically, than it is to help them develop skills and attitudes and information to help them select their job or life roles, because I think when you give them the first process that I talked about, the rational powers of the mind to think and proceed logically, then you are giving them a tool that not only helps them in selecting that job for the future, but it helps them in a lot of other areas too, not to mention human relations. I would therefore move that we make the goal that is listed as number 7 here, goal number 5, and goal number 5 then become goal number 7â€˘ Otherwise, as you recall, the top six are the ones that get the objectives; they are the ones that get the emphasis.

Mrs. Williams - Second.

MINUTES OF MEETING OF AUGUST 18, 1976 - CONT'D

Mrs. Potts - The motion is made by Mr. English and seconded by Mrs. Williams that goal number 7 would become number 53 and number 5 would become number 7 in the Goal Statement. Dr. Smith - Would it serve the same purpose if we just indicated that our priorities will include the ones that are listed as 1, 2, 3, 4, 6, and 7? And this would not necessarily then revise the ranking or anything of this study, but our goals, the ones we are going to concentrate on, would be 1, 2, 3, 6, and 7 for this year, and eliminating number 5 as the priority this year. I understand your point completely that you prefer using goal number 7 as stated here as one of our priority goals for development of the objectives and all. Rather than altering the rankings or priorities as established by the committee, could we just say that this system is going to place its priorities on 1, 2, 3, H, 6, and 7 goal statements?

R. Motion Regarding Adoption of Top Priority Goals - cont'd

Mr. English - As I understand the listing, it says Priority Listing of Goals. I take it that the number 1 priority really is reading. It is not really 1 of 6; that when you are getting into implementation, if it comes down to a conflict between number 1 and number 5, say, number 1 is the one that gets the top consideration, and not number 5-

Discussion continued regarding the rank of the goals, the implementation, and other. Mr. Brown - I make a substitute motion that we adopt the top seven (goals) as our priority list.

Mr. English - Second. Mrs. Potts - We have a motion by Mr. Brown and seconded by Mr. English that we go ahead and adopt the top seven as the top goals of our school system.

On roll call, Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the substitute motion carried. Mrs. Potts - The interpretation of this would be that the Board has just approved seven top goals that objectives will be written for, for the school system. Mr. English - I would move that by the end of the first semester, the Superintendent shall inform the Board of the requests and plans at that time for the staff development necessary to achieve the district's goals and objectives, and implementation of the Human Relations Policy.

For Consideration at Next Meeting of the Board

Mr. Brown - Second. Mr. English - I just threw in the end of the first semester, because I wanted to give the Superintendent plenty of time in all of this. I didn't know just how much time would be taken by starting on October 15. I would hope that certainly by the end of December anyway, we may have some proposals already in there. But if he wants to report to us before that, that would be just beautiful. I would think that after this time in January, we would probably want some periodic reports too, before the end of the school year. Dr. Smith - This is not staff development as related to this goal and objective development that you are referring to, is it? I was interpreting staff development as all inclusive really. Or was I misinterpreting what you were saying?

Mr. English - I was speaking to the element that I think the Human Relations Committee is really interested in, and that is that in order to meet these goals and objectives, we have got to have some development of staff in there. And those requests and those plans are going to have to come up through the system. By that time, hopefully, I would think that the people out there who are going to be on the front line in implementing the goals, are going to have some requests. That is what we^want to know at that time; what planning has gone into it, and what is the present thinking at that moment. As was voiced, you just can't assume maybe that things happen by osmosis, and that everything is implemented just like that. So part of our monitoring is to say, okay, let's have a status report and see where we are. Mr. Brown - Once we begin to implement this policy, what is to be the continuing position of the Human Relations Committee? Does it then become a monitoring committee? Can we have by next Board meeting a clarification then of what the position of the Human Relations Committee is now that the program has been developed? It may be that the committee needs to restructure and redefine its role. How is it going to relate to the Human Relations Program Director and the three consultants in the schools? How is it going to operate? Will it operate like our Affirmative Action Committee is operating now, or is that the way it should? I think it is time to clarify that.

Mrs. Potts - I think we also need to clarify all committees for this coming year. will try and be in a position to do that.

So we

Inquiry Mr. Brown In re Purpose of Human Relations Committee

^55

MINUTES. OF. MEETING.OF AUGUST .18, 19T.6 - CONT'D

ADJOURNMENT R. #245 Adj ournment

A motion to adjourn was made by Dr. Start and seconded by Mrs. Hill. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Clerk

Approved the 30th day of August, 1976.

456

MINUTES OF MEETING OF AUGUST 30, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, AUGUST 30, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Armond Start, Vice President

The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors . Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

HEARINGS

Mrs. Potts called on the following persons who had registered to address the Board: 1.

Myrtle Edmond - President, Association of All School Personnel

Mike Barlow - President, American Federation of Teachers

Mary Hepp - Chairman, Association of Classroom Teachers Negotiations Team

Joseph Espinosa - Patron

Edward Esparza - Patron

John S. Martinez - Patron

Ms. Edmond presented Honorary Memberships for the Association of All School 'Personnel to all members of the Board, and also gave each member two (2) tickets to the Annual All Employee Fun Night to be held at Springlake Amusement Park, September 11, 1976, 6:00 to 10:00 p.m. Mr. Barlow's remarks were in regard to a concern of the American Federation of Teachers of the EMH program and the need for school supplies in the classrooms.

Members of the Board inquired:

Mrs. Potts - Why are teachers purchasing supplies? causing this?

What is the problem that is

Mr. Barlow - The talk or impression that is being given to a lot of teachers is that there is going to be a supply shortage; there won't be enough supplies, and to make do with what you have as best as possible. These are the reports that we are getting from teachers that are saying that this is what is being implied to them. Mrs. Potts - It was my impression that the storeroom allocation was to have been increased.

Mr. Barlow - It is not a problem at the beginning, but at the end of the school year last year, for example, paper all of a sudden ran out. So teachers are feeling that supplies will run out again, especially with the fact that no fees are being paid. There really hasn't been a strong statement of commitment that there will be in every classroom all adequate supplies that are necessary for the proper Instruction. In light of what happened at a lot of the schools last year, where they ran out of the supplies near the end of the year, specifically paper, teachers are feeling that with the fee situation the way it is, that this is what is going to happen again, and this is what is being implied. Some kind of firm commitment would probably help in that area. Mr. English - Are they being told this, or is this a fear?

MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

HEARINGS cont'd

Mr. Barlow - I think it is a fear due to indirectly heing told. I don't know of any instance where they have been actually told you must go out and purchase supplies. But this is what teachers have gathered from their pre-school meetings and have come hack and told us.

Mr. Brown - Just from talking to my own children, I think that the young people are being given the impression that, first of all, there is no fee structure, which there isn't. But there are opportunities for the young people to contribute in some ways. I believe that there is probably some justification in what Mr. Barlow is saying. I think that teachers do have the impression that the funds aren't there, and that the supplies won't be there. That may be a correct impression, or it may be just an impression that we have to give in light of our problems, but I think Mr. Barlow's perception is an accurate perception. Mrs. Williams - I received several telephone calls from parents on this. I am wondering if our stand is clear enough, if it is a matter of communicating.

Mr. Barlow - I feel like a more immediate firmer explanation is what is necessary from the teachers' standpoint, more or less a reassurance. And possibly they would be able to filter that reassurance to the students, who would in turn explain to the parents. Ms. Hepp gave a report on the balloting results of the ratification of the contract by the persons the Association of Classroom Teachers represents in negotiations. She stated that the teachers are pleased with their contract; that 1,528 ballots were cast and 98% voted "yes." Mr. Espinosa, Mr. Esparza, and Mr. Martinez spoke regarding their concern for the Bilingual Program at Westwood School, and their interest that the former principal be returned to the school.

Members of the Board inquired:

Mrs. Potts - I think one question with these remarks is whether the rest of the staff at this school that have been trained by Mr. (Richard) Danner are remaining there?

Dr. Smith - I don't know the answer to your specific question. Dr. Smith directed inquiry to staff members in the audience - Is the staff at Westwood this year about the same as it was last year? Dr. Lindley responded from the audience.

Dr. Smith continued: I am aware that some of the activities, if not most of the activities that were initiated by Mr. Danner are being carried forward by Mr. (Allen) Vann, the announcements and various kinds of things of that nature being given in three languages. I believe many of those practices are being continued. We would be happy to check on the staffing of the other teachers and give you a report back qjj that. Mr. Brown - It seems to me that part of what is present in the concern on the part of these citizens, is that the program be continued, and their own feelings of insecurity about the fact that it might not be continued. Dr. Smith - We can assure these people that the program is one that we have a great deal of pride in and interest in, and it will be continued. We will have the continuation of the program. Mrs. Williams - I should like to commend the patrons on their presentation. It was quite good. It certainly let us know their concerns. Is this a ten-year rotation that is taking effect? I know we rotated some principals that had been in a particular school for ten years.

Drâ– Smith - We do not have a definite period of time in which we reassign. We feel that it is best for the system and for the administrator to make changes in assignments, and do make reassignments on a periodic basis. Mr. Esparza directed additional remarks to the Board from the audience.

Mr. English - I am sure that in making this assignment, that the Superintendent and Staff took into consideration the make-up of the community, the patrons and students of that school, and that they picked someone who was certainly qualified to succeed Mr. Danner at Westwood. Maybe somebody here could fill us in a little bit more on Mr. Vann's background, his training in the bilingual program, and his involvement, that would help encourage the parents that these concerns are going to be met out there in the school.

1+58

MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

HEARINGS cont'd

Dr. Smith - I don't know that I can give the specifics on his training and all, Mr. English; however, I can indicate that Mr. Vann has had experience in a neighborhood working with some very exemplary type programs in coordination with OCU and other places, in meeting unique and special needs of the youngsters attending that school. I think this in itself speaks to the point that the interest of the pupils will be the primary or basic point of his administration. MINUTES OF PREVIOUS MEETINGS

It was moved by Mrs. Hill and seconded by Mr. Brown to approve the Minutes of August 95 August 16, and August 18, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #21+6 Minutes Approved

LEGAL REPORT

Mr. Johnson reported as follows: (1)

Brief to Tenth Circuit Court of Appeals in the Attorney Fees Case - Each of you received a copy of the brief I sent to Denver (United States Court of Appeals, Tenth Circuit) to be filed in the'Attorney Fees case. That brief was due tomorrow (August 31, 1976).

(2)

Teacher Salary Increment Case - This past Friday (August 27, 1976) we submitted arguments before District Judge Naifeh on our demur asking the Court to dismiss the Teacher Salary Increment case. Judge Naifeh gave us 20 days to file a brief, and 10 days thereafter for the American Federation of Teachers to file an answer brief.

(3)

Taxable Status of $72 Contribution to Teachers - We have been trying to determine the taxable status of the $72 contribution we agreed to pay on Teacher Retirement for teachers that were represented by the Association of Classroom Teachers. The question is that if it is taxable as income, then it would be subject to withholding for income tax and F.I.C.A. We have been trying to get an official opinion through the State Department of Education and the State Attorney General, but have been unable to get the opinion. We are hopeful that we will get an opinion from the U. S. Treasury Department. I am meeting tomorrow morning with our auditors and staff members. I anticipate that our recommendation is going to be that we do withhold on the $72, that it is taxable income, and that to be on the safe side, we do that until it is established that it is tax exempt. But all indications are that it is considered as income and will be subject to withholdings. You will be given a report on our recommendations after our conference.

Attorney's Report

SUPERINTENDENT'S REPORT

Dr. Smith - I want to first add my appreciation to this group of patrons for appearing this evening. You have shown by your actions, your interest and your concern for quality education in your school. I appreciate it very much. Thank you.

Remarks Dr. Smith

It was moved by Mrs. Williams and seconded by Mr. Donwerth to direct the following persons to attend conferences as indicated:

R. #21+7 Professional Trips Approved

At no Expense to the School District (a)

Virginia Lamb, American Home Economics Association Officers Meeting, August 30-31, 1976, Washington, D. C.

(b)

Nelda Tebow, National Committee Meeting, International Reading Association, September 13-11+, 1976, St. Paul, Minnesota.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted g,ye. Mrs. Potts declared that the motion carried.

Mr. English - I wonder if we have yet any report from that committee which was looking into the policy on trips and how many someone can take within a year, etc.?

Dr. Smith - Yes, the Superintendent's staff worked on this today during staff meeting. We have challenged the chairman â– of that committee to bring back to our next week's staff meeting some suggested revisions. So it is nearing completion and will be covering many points; the process and procedure for applying to make a trip, the process for paying, the amounts of reimbursement that will be permitted, etc. So it should be forthcoming now within a few days.

Inquiry Mr. English

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MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Guidelines for Replacing of Funds in Noncollection of Fees

Dr. Smith - At the August 16 meeting of the Board, we presented a report with our recommendations for the replacement of the funds lost, based on the opinion of the Attorney General regarding school fees. You had agreed prior to that meeting that you would not take action at that meeting on items, that it was a studydiscussion meeting. We had indicated to you that we would bring this back to you for your formal consideration this evening. I might just summarize very briefly the recommendations for elementary grades K through 5, a procedure whereby the parents are given an option of supplying the materials for their students, or if they elect, they may pay $6 per year into a Student Supply Fund, and we then will secure the materials for them. In addition, at the elementary level, we proposed increasing by 500 per pupil per year the storeroom allocation, and an increase of $2 per year in the media allocation for the elementary pupils. At the secondary level, the proposal calls for an allocation of $4 per year per student as a base allocation with additional allocation for those pupils enrolled in Art, Physical Education, Instrumental Music, and Vocal Music, and also an additional media allocation for pupils enrolled in Bookkeeping and Data Processing. The plan calls for establishing a petty cash fund in each of the secondary schools, consistent with the state law and the provisions of this Board for activity fund accounting. These, as we had indicated, would be to make those small purchases that we categorize as the "dime-store" type purchases. In addition, we had indicated the balance of the materials would come primarily from the storeroom, with some being purchased from the outside, following our normal purchasing procedures for the school district. I might react and respond to one of the earlier presentations, that last spring we did add additional stock to the storeroom, and we also have provided in the budget this year additional funds for storeroom stock to make the purchases, and hopefully the shortage of the materials will not exist this year as we witnessed last spring. In some cases, it was not the fact that we had not ordered; we just couldn't get delivery on the merchandise. We hope that we have taken steps to take care of that. R. #248 Adoption of Proposal for Replacing of Funds in Noncollection of Fees

Mr. Brown - I move the adoption of the proposal. Mrs. Hill - Second. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hili' voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

(A copy of the proposal is on file in the Clerk's office.) Information to the Board

Dr. Smith remarked as follows: (1)

Beginning of 1976-77 School Year - Last Thursday (August 26, 1976) was kickoff day for this 1976-77 school year. Some 41,778 pupils completed the enrollment process and attended school on the first day. The cards which were received through the mail today were processed and we gave members of the Board a copy of this Membership Report by School today. As of this report,., we have enrolled about 86.5% of the predicted enrollment for the 1976-77 year. The predicted enrollment is as of the end of the first quarter. Traditionally, a large number of our students elect to return to school on the Tuesday following Labor Day. So we do feel that the enrollment will increase there. The figures today did not include all the enrollments to date necessarily. I visited several of the schools last Thursday. Other staff members visited the schools, and we all agreed that we had a very smooth beginning of school. It was hard to believe that it was the first day of school when you walked into the buildings and saw the kinds of programs that were taking place. I was in the buildings between 1:00 and 3:00 p.m., and I was very pleased with the orderliness, the attitude; and the general atmosphere in the buildings was just excellent. All of those involved; the pupils, the parents, and all employees are to be commended for the preparation and the planning which had taken place for this smooth beginning of the school year. I would say to each and every one of them, thank you very much for that.

(2)

Ratification of Negotiated Contract - In connection with an earlier report regarding the ratification of the negotiated contract, representatives of the Payroll Department, Personnel Services Department, and the Technical Services area have met and completed the necessary steps to enter the data into the computer, and I am advised that the salary increases will appear on those warrants of the employees for September 15, with the early ratification and the notification of that. The President of ACT did come in and sign the contract a few days ago and we were able to move on in connection with that.

(3)

Assurance to Patrons of the Westwood Area - Again, to try to assure the patrons from the Westwood area regarding their problem; certainly we hear; we understand

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MINUTES OF MEETING OF AUG UST 30, 1976 - CONT'D

Dr. Smith cont'd

it, and we will work with you in every way possible to see that the program is continued at Westwood. (U)

Progress Report on Channel 25 and EMH Students

Mr. Brown - Before you conclude your report, I would like a couple of comments from you, simply because I want the public, first of all, to hear a progress report in relation to the television study of Channel 25. I know we are in an intensive study and considerable work has been done and is continuing. And also, if you would, I would appreciate some remarks about the kinds of activities which are being initiated in regard to those EMH students who have been returned to the regular classroom. Dr. Smith - Members of the Board were supplied with a preliminary or status report of the special task force or committee assigned to investigate in depth the Channel 25 situation, and charged with the responsibility of coming back with alternatives and with the possible effects of those alternatives that we might consider for Channel 25. We have asked Dr. Bill Coffia, who is the Associate Dean of Arts and Science, Head of the Teacher Education Program at Oklahoma City University; Dr. Ron Schnee and Dr. Wallace Smith to serve on the committee. We thought we had another member on that, but there seemed to be some misunderstanding, that the individual had agreed to serve and honor the request. However, we have indicated that he would not be serving on the committee. They have been interviewing a number of administrators, teachers, representatives from the State Department of Education, Regents for Higher Education, from the colleges and universities in the area, to explore the problem and situation in depth. We think within two-weeks time or less, the report of this committee will come forth. They will be presenting alternatives for consideration, and we can come forth then with a specific recommendation. In connection with the EMH students, I am pleased to announce that today additional teachers and aides were on duty in preparation for providing programs for these pupils that were reassigned, who were previously assigned to the EMH classes. They will basically be working with the specific individuals, meeting their specific needs during a part of the day, and the rest of the time they will be in other programs.

Mr. English - Let me check with you on the make-up of that committee that is studying the TV. Since we don't have a person from commercial television on there, is there any plan to seek out another committee member who would be from commercial TV?

Dr. Smith - I suggested to this person that he give some thought and consideration to suggesting some names of persons who might serve as reactors, at least, to the committee's report. He is to consider this and report back to me on that. His recommendation was that a member of the commercial industry probably should not serve on the committee; that it probably ought to be those associated with educational TV rather than the commercial television people. Mrs. Potts - .1 Hhve concerns in regard to this that we may be in a better position to dream about the kinds of things that could happen educationally, but the actual cost analysis, it seems to me, we need the benefit of some of the commercial TV people, and perhaps that can happen as reactors. But I think when we get down to making a decision, we need that kind of feedback.

Drâ– Smith - We explored the possibility of utilizing the representatives of the commercial industry, similar to what we did when we were purchasing equipment, and that is to come in and help serve as advisers to us in that area. The individual was asked if he would appoint another staff member to work with us. Because of vacations, the loss of an employee, and other factors that they had present there, they did not have someone indicated that could serve on the committee. Mr. English - Was there any exploration of the possibility of bringing in someone from a very successful educational television operation in some other state possibly?

Dr. Smith - Yes, we have been exploring this and seeing what the possibilities are there; who is available and what service they can render. Mr. English - But it is going to be two more weeks before we can have a report?

Dr. Smith - I got the information, definitely, Friday that the individual preferred not to serve on the committee. And after this discussion with him Friday, we started exploring the other possibilities. Mr. English - This means that it will be some time in the middle of September before we have a report from the committee?

Information to the Board cont'd

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MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Information to the Board cont' d

Dr. Smith - I would assume that the committee could probably complete its assignment, the remaining members, within the next week to ten days, and have the report to you within two weeks.

Mr. English - What is gang on with the Broadcasting Center at this time?

Dr. Smith - They are standing ready-; the equipment is ready. begin telecasting on September 13.

j ! E!

The plans are to

Mrs. Williams - The person from commercial television couldn't serve. Did we explore others within the local commuting area involving commercial, or just that one firm?

‘

Dr. Smith - The one only from local commercial stations is all that has been contacted.

j |

Mrs. Williams - I thought there might be a possibility within the commuting distance, > of someone who would serve that could give us that expertise. I can see it both I ways. I think we need them, and I know the advice that they are going to give as reactors will be very valuable, but I thought maybe there could be somebody else ! available.

Mr. Brown - I have had the privilege of sitting in on some of the investigative process, just to drop in. It is a very careful and consequently very tedious process through which they are going, and one by the very nature of the kind of activity that they are pursuing is going to take time to complete. From what I can gather, when we do get a report, it will be objective; it will be thorough, and it will be responsible, which is exactly what we want, in my opinion.

| ■

Mr. English - Under our license, is there any possibility of leasing the station on a part-time basis; say, we retain it during the day and lease it for commercial purposes in the evenings?

Mr. Donwerth - You don't mean to do away with our TV station, but just to utilize

the time for commercials in the evenings during the time when we are not using it, don't you, Paul? In light of the article that just came out in the paper that there has been $350,000 approved for educational television in Oklahoma, I certainly would hope that we would not be thinking in terms of closing our TV station down.

Dr. Smith - Mr. English, one of the areas that the committee is exploring, is a possibility of revenue-raising measures, working with colleges and universities and others where they can help support or finance the program, as well as producing programs for others for a fee or a charge. I don't know if it has been explored about leasing it out. That would be something that we would have to explore, where we are licensed as a television station, whether we could rent it out for commercial purposes or not. R. #21+9 Approval of 10.25% Salary Increase for Principals, Assistant Principals, and Administrative Personnel

Mr. Donwerth - I move that a 10.25% increase be applied to all principals, assistant principals and other administrative personnel for the school fiscal year of 1976-77; the same increase that was allotted to the teachers for the same period of time, withjihe kope that this will help maintain the salary gap between the teachers and the administrators, but in no way to set a precedent as an annual policy.

Mrs. Williams - I will second that. Mrs. Potts - Is there discussion regarding this motion?

Mr. English - Are we going to put it on the table for a week? Mrs. Potts - I would think that would be appropriate since___ .

Mr. Donwerth - I would hope that we could agree to go ahead and vote on this tonight, since it would allow the administration time to go ahead and put it on the next payroll along with the teachers' increases. If the majority of the Board does not object, I would move that we go ahead and vote on this tonight. Mrs. Potts - For clarification, I think we might need to find out here if this would pose a problem, waiting a week.

Dr. Smith - I am certain if you wait a week, it could not appear on their September 15 payroll. I am not certain, however, if it were approved this evening, it can appear on the September 15 payroll for these people. I think it has probably missed that schedule already, as far as being able to be on the computer and being ready for the September 15 payroll. As I understand, they will be printed probably about the 9th or 10th, the Friday preceding that. Dr. Shell or Mr. Light? Dr. Shell responded from the audience.

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i I

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MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Dr. Smith - So it is the entry "by the Personnel Services and. Payroll Departments that you are not sure of? Can anyone else give me an answer? Dr. Wallace Smith responded from the audience.

Mrs. Williams - Inasmuch as we have discussed it, it really isn't new business, is it?

Mr. Donwerth - It has been discussed before. on it this evening.

I see no reason why we couldn't vote

Mrs. Potts - Could I have a consensus of the Board? Is it your wish to proceed with a vote this evening on this? It looks like a majority of the Board wishes to go ahead and vote tonight.

Mr. English - Madam Chairman, are we going to discuss the motion? Mrs. Potts - Certainly.

Do you have anything you wish to add to the discussion?

Mr. English - I think we ought to hear from the Superintendent on his recommendation on it.

Dr. Smith - In response to the Board's request at the August 16 meeting, we did prepare a report listing several different salary schedules based on the 10.25%; one on the current approved salary schedule, one on reduction of steps by one, one reducing steps by three, and then reducing steps down to ten, in keeping with the requests that were made. To grant the 10.25% increase to approximately 200 employees amounts to $60,301 additional over what has been granted and approved previously for these same employees. As was indicated to the Board, again, in response to the request of accounts where this money might be obtained to consider this, there are two accounts by non-ACT represented employee groups where when the approved salaries were applied, the requirement was less than what we had anticipated the requirement would be. Those two accounts amount to $30,000. In addition, when the bids were received, opened, tabulated and contracts awarded for contracted services for transportation, the amount was less than what we had budgeted, and after providing a reserve for five additional routes which may be necessary to take care of overcrowded conditions, there still remains some $^0,000 in that particular account. So there is some $70,000 in those accounts. Some of the others that we mentioned would be to reduce expenditures for storeroom stock; to reduce custodial services; reduce instructional equipment purchases, etc.. It was my recommendation that any consideration should be given to those areas only where it would not result in a reduction of service or curtailing of expenditures for instructional supplies and/or equipment. The $60,000 can be funded from these accounts. I have indicated that there are some areas that I think we need to be concerned with. We have not considered or analyzed to see that all other salaries of other groups of employees amount to a 10.25% increase. We would also not have these funds available, this overage to offset and supplement areas of the budget that we may have underestimated when it comes later in the year that we have to make adjustments within the budget to be within the total amount available. I also mentioned to the Board Members the point that this might be construed as a negotiation; with another group of employees, and I felt that they needed to be aware of this particular point. We can fund the $60,000 increase without jeopardizing the budget at this time.

Mr. Brown - I am going to vote for this, but I really don't think that this is a good policy. The reason I am going to vote for this is because I feel like that principals, particularly, because of our particular negotiations law and the way it works and the fact that they do not have representation, do not have any way of really advocating their concerns. It seems to me that as I have listened to them, that there is some justification for their position this year. I would hope next year, however, that their particular advocacy would have been arranged in such a way that before we come to the budget, they would have had an opportunity to input the budget, they would have had an opportunity to be satisfied or dissatisfied before we voted their raises, and whether or not they liked it, they would have input into it and opportunity to respond to it. I really don't believe that happened this year, and for this reason I am going to vote for the motion. Mrs. Potts - Are there any other comments? Mr. English - I agree with you, Dene. I think it is a bad precedent. I think principals deserve more money; I think a lot of people in the system deserve more money. But I think that this really amounts to negotiations after the fact, after we have come in and approved the budget, and then we are going to come in and do this. I think it will encourage other groups to come in and seek increases also, and what are you going to say to them, because their cause will be just as valid as the principals. This reduces our financial' flexibility for the rest of the year by doing this. We have the uncertainty still about what we are going to do on the EMH, the ESAA program; we do not know what is going to happen, exactly how much money we are going to get in those programs. We have already heard a representative of the

R. #2^9 Approval of 10.25% Salary Increase for Principals, Assistant Principals, and Administrative Personnel cont'd

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MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

R. #2^9 Approval of 10.25% SalaryIncrease for Principals , Assistant Principals, and Administrative Personnel cont' d

Mr. English cont'd

teachers coming down and saying we must do something about this problem. I think we all recognize that that is a big problem in the system. I have received phone calls on it. I am sure you have too. I think we can better handle this next year. We can certainly make up some of that difference next year in the raises that we give to the principals. I think that we are stepping right into a little danger thing. In one breath, we are saying we are not going to tie this to the teacher pay raise, that principals are always going to get the same percentage as the teachers; however, it just happens by coincidence this year, that it is exactly what we are doing, and I think that is bad. I plan to vote against the proposal. I plan to work very vigorously during this coming year to see to it that the principals do have the proper input into the salary schedule. But I cannot see setting a precedent like this at this time. I think it is really bad business on our part. But I can understand that the principals are out there, and they implement the Board policy, and it is nice to keep the principals on your side.

Mr. Donwerth - Possibly I didn't clarify this enough. I said, but in no way to set a precedent as an annual policy, that the teachers and principals be on the same percentage ratio. This was part of my motion. First of all, I want to disagree with you. The teachers just expressed through 98% of all of them that balloted, a 98% majority approved overwhelmingly the increase that they received. And I am sure you received a lot of phone calls from the support personnel that they were elated with the amount of increase that they received. With the understanding that the system can, without hurting the instructional budget, finance this increase for the principals and the administrators, I feel that we should make this for the year 1976-77, without setting a precedent, an increase of 10.25%. And Madam President, I press for the vote. Mrs. Potts - Does anybody else have any comments that they wish to make regarding this? I don't want to rush us into a vote on this until all members have had an opportunity to speak. If there is no further discussion, let's have roll call. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. ENCUMBRANCES, GENERAL BUSINESS AND PURCHASING

R. #250 Approval of Encumbrances

R. #251 Approval of General Business and Purchasing Items

It was moved by Mr. English and seconded by Mr. Brown that the encumbrances as listed for July 28-August 23, 1976 be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

A motion was made by Mrs. Hill and seconded by Mrs. Williams to approve General Business items B-l and B-2, and Purchasing items C-l through C-7.

Mr. Brown - I would like to raise the question under General Business, B-2, recommend ing the leasing- of McKinley School property to Capitol Hill Jaycees during the remainder of tlie 1976-77 fiscal year for $261.00 per month. I, as yet, have not seen a comprehensive plan for the kind of leasing instructions that we are going to have before we do this. I feel that we need to establish our policy before we do the leasing. Maybe it has been in my packet and I missed it.

Dr. Smith - Mr. Brown, I believe we did send you some information regarding each of those pieces of property, and these were the ones that cannot be disposed of, by Board action. On these we did indicate the organizations who had made inquiry about leasing them, and our recommendations for the groups that we tried to work out lease agreements, that this, agreement would expire on June 30, and would have to be renewed. As we have indicated previously, there is an advantage of having buildings no longer used for school purposes to be occupied for the protection of the buildings This particular group is planning on community activities, as well as their club activities in connection with that. Mr. Brown - But I think before we start leasing even to such a laudable organization as the Capitol Hill Jaycees, that there are some questions that need to be answered. For instance, exactly what are the uses that the Capitol Hill Jaycees are going to put in this building? What kind of controls do we have over that property? Can they lease the property from us, and then on a basis, release or rent part of that property out to someone? For instance, if someone wants to teach some program, can they rent that space out? Dr. Smith - We can give you a copy of the lease agreement, but our lease agreement does indicate that they cannot sublease without our permission or our authorization. And then we also have the portion on what their requirement is for the maintenance; what we assume as requirements, etc.

l+6k

MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Mr. Brown - Floyd raised the question about bingo. Are they going to run bingo there? Is that going to be a gambling establishment similar to VFW? Mr. Donwerth - Let me clarify that. does have.

I have no objections to it, but I know Dene

Mr. Brown - Absolutely. If that is what they are going to do, then I want to tell you that should not. go on there, as far as I am concerned. I want to know what is going to go on in there, and before I vote for this, I want some controls on what goes on there, because this is our property. It isn't the Jaycees property. They may be very laudable. Bingo, in my case, if it is gambling, is not laudable, and I won't vote for any building to be used like that. Of course, there are six other people on the Board; they can vote for it, if they want to. I move General Business item B-2 be exempted from this recommendation. Mr. English - I will second that. Mrs. Potts - We have an amendment to the recommendation for approval of all of the items, exempting B-2 from the vote by a motion by Mr. Brown and seconded by Mr. English. Is there any discussion regarding this? Roll call, please.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried and the item would be removed from consideration in the main motion. On roll call for the main motion including the other items, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. General Business and Purchasing Items approved as follows:

General Business

Approval of Easement

Approval of an easement and right of way 10 feet in width by 960 feet to Southwestern Bell for the purpose of constructing, operating, maintaining, replacing and removing communication systems ‘from time to time consisting of underground cables, wires, conduits, manholes, drains, splicing boxes and surface testing terminals, repeaters and markers, and other appurtenances. The easement will extend along the west side of the Capitol Hill High School property between Grand Boulevard and S. Olie Street. The Board’s attorney has approve the easement as to form. Purchasing 1.

Purchasing of Printing Supplies Purchase of printing supplies (white index, chip board, wipers, pads, etc.) for use at Washington Print Shop from the following companies which submitted the low quotations on specifications: Ansley Paper Company Carpenter Paper Company Bingham Ink Company VWR Scientific Inc./Treck Photographic

Total

2,220.16 592.92 60.00 ______ 395•00 $

3,268.08

These purchases are to be charged to Account G 2^0.05-

Purchase of Brick Masonry Supplies and Equipment Purchase of brick masonry supplies and equipment (knives, torches, propane tanks, blades, nails, cement, drills, etc.) for use by the Instructional Department (vocational - World of Manufacturing and World of Construction) from the following companies which submitted the low quotations on specifications:

Leonhardt's Big L PPG Industries, Inc. Emsco Electric Supply Company, Inc. Wickes Lumber Company Mideke Supply Company S.E.B. Paint Company, Inc. Contractors Supply Company Gates Hardware & Supply Company Total

-These purchases are to be charged to Account G 2^0.01.

675.15 100.23 107.32 153.12 85.IO 68.7^ 123-5^ H21+.2H

1,737.HU

R. #251 Approval of General Business and Purchasing Items - cont'd

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MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

R. #251 Approval of General Business and Purchasing Items - cont'd

Purchasing cont* 1d 3.

Purchase of Plumbing Supplies Purchase of plumbing supplies (fittings and turrets) for use by the Maintenance Department for Northeast High School from F. E. Georgia Supply Company which submitted the low quotation in the amount of $1,906.80 to be charged to Account BL 5620.05-

Purchase of Paint Supplies Purchase of paint supplies (brushes, knives, and paint) for use by the Maintenance Department at various schools from the following companies which submitted the low quotations on specifications:

PPG Industries , Inc. Southwestern Paint Co. Glidden-Durkee Div. SCM Corporation S. E. B. Paint Company, Inc. Total

3,214.88 25.00 3,175-00 489.00

6,903.88

These purchases are to be charged to Account BL 5620.055.

Purchase of Laminated Plastic Sheets and Formica

Purchase of laminated plastic sheets and formica for use by the Maintenance Department (furniture repair) from O'Neil Wholesale Flooring, Inc., which submitted the low quotation in the amount of $2,783.50 to be charged to Account BL 5620.05.

Purchase of Printing Press Purchase of a printing press, 11" x 17", for use by the Technical Services Department (Print Shop) from Duplicating Products which submitted the low quotation on specifications. This purchase in the amount of $7,327-61 is to be charged to Account BL 6030.11 (price reflects allowance for exchange press not recommended for repairs because of excessive cost).

Purchase of Teaching Aids

Purchase of teaching aids (textbooks and teaching editions) for use by Media Services from the following companies (quotations and materials available only from the designated publishers and/or distributor):

R. R. Bowker Company Charles A. Bennett Company, Inc. Total

1,664.00 1,6311.88

3,298.88

These purchases are to be charged to the following Accounts:

G 230.01 * 230.01, Title IV-B

Total

1,634.88 1,664.00 3,298.88

*This purchase has been approved on our Elementary and Secondary Education Act Application.

Discussion continued regarding General Business Item B-2, leasing of McKinley School property.

Mr. Donwerth - I would like to have the Capitol Hill Jaycees in McKinley School. I know that the Capitol Hill Jaycees are a good organization. I personally have no objections to bingo, but I will go along with Dene, if he feels real strong about it, and I am sure he does. But I am not even sure that is what they want to use it for. I would like for us to go ahead and approve the item B-2 and lease the building to the Capitol Hill Jaycees. Mr. English - What goes into that $261.00 per month? and maintenance, but how does that break out?

I am sure it is insurance

Dr. Smith - Dr. Lunn, do you have your breakout with the amount going to insurance, and the average expenditure for the basic building and roof? Our obligation is limited to just roof repairs and the basic structure. Their obligation is for any other maintenance and upkeep of a facility and the insurance premium. Mr. English - Who paints the building?

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MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Dr. Smith - Any painting and this kind of thing, inside and all, is their obligation. Ours is the basic structure and the roof. Mr. English - Can we tell them when our building needs painting? Dr. Smith - I have not looked at this lease-. We can even say of the use, when they mow the lawns and keep them up, with a charge-back if they don't do it. We will need to get a copy of that particular lease agreement for you. Mr. English - The insurance on this, I would assume that this is the amount that we would pay for insurance under our policy that we have now, with $100 deductible. It is not a discounted amount? This is not a total amount?

Dr. Smith - No, this is a part of our overall package of :district-owned property with $100 deductible. Mr. English - What kind of formula do we use to arrive at what the maintenance charge is going to be on a building?

Dr. Smith - Over past years'experience__ , and I am not sure what that is; a threeyear average expense was calculated for the various buildings. Mrs. Potts - Are these leases that we are proposing for these buildings that are not serving as schools this year for the entire school year, as opposed to three-month leases that we had on some of our buildings previously?

Dr. Smith - These would expire June 30. We do have the cancellation clause on these for 30 days, etc., on these particular properties. In regard to the inquiry on the one tenant that has two pieces of property, mainly Junior Achievement, we did work out the extended contract for them on that, with the longer period of notification on those. Mr. English - I really think we ought to see copies of leases before we start approving leases, just to read over them and see and make sure that is what we want to do; if we want that going on, or if we think the lease ought to contain something that is not in there right now. Right now we are voting sort of a "pig in the poke;" we don't know exactly what that lease says. It is our property and we ought to be good stewards of it and see the lease. Also, I would like to see a list of the proposed charges for insurance and maintenance on all of these other buildings that we have and are under consideration of some sort.

Dr. Smith - We will get it for you. Mrs. Potts - Where are we in terms of making arrangements for these buildings that are not being used as schools this year, that were used last year? I have had many questions asked of me regarding these buildings. We talked earlier about a lot of kinds of programs we hoped could go into them. Is McKinley the only one for which we have any tentative arrangement?

Dr. Smith - This is the only one where there has been somewhat of a meeting of minds between the groups and our representatives on a particular lease. For the others we still'''have the obligation for maintaining the mowing, the upkeep, the securing and all of this of those buildings. Mrs. Potts - What is the problem? It strikes me that there ought to be a lot of community groups who would be interested. And we are really talking about a facility practically at cost.

Dr. Smith - There were several groups indicating an interest, but in many cases it takes time working with them, and for them to get their groups together and get agreement on what they can and cannot do. And as we indicated, there are people interested in about every piece of property that we vacated this year. Mrs. Potts - So it isn't a matter of public lack of awareness?

Dr. Smith - I think in some of them we have as many as five or six that have shown an interest in the same piece of property.

Mr. Brown - The interest for us just can't be maintenance of the buildings. For instance, Mckinley is in a residential community. There are a number of these schools that are there. We have to be concerned about what is going to be there for the patrons who have to be there, and what kind of activities are going to go on there. I think there are a lot of things that we have to consider. I can see, just in order to make sure that someone is in the building, us letting people get in who will not conduct the kinds of activities that are suitable for a neighborhood. We have a responsibility to the patrons who are where the empty schools are. Mrs. Williams - We will be getting some guidelines, won't we, on our leased properties, or something on that order? I can see an advantage of having a reputable lessee or

H67

MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Mrs. Williams cont'd

renter in a building. The word Jaycees is pretty highly respected. I also understand all of the concerns voiced here. Are you going to let us vote some guidelines for these,or will individual leases be tailored to the lease? Mrs. Hill - It would be general guidelines, instead of one for each school, wouldn't it? Isn't that what you are asking for?

Dr. Smith - I believe I hear the concern more for the proposed use by the organization or group planning or desiring to rent it or lease it; this probably is one of the major concerns.

Mr. Donwerth - I know the Capitol Hill Jaycees do support and conduct little league or athletic functions. I really wish we did have someone from the Jaycees to explain to the Board just what they do want to use this property for. I talked to a young man a number of times back when we first made the decision to consolidate some of these elementary grades. I did tell him how to go about leasing the McKinley building, but I didn't ask him what he wanted it for, other than just the headquarters for Capitol Hill Jaycees in carrying on their regular functions. Possibly we would have a better understanding of the whole thing and be able to vote on it if we did have some input from the Jaycees to spell out for us just what they want to use the building for. Mrs. Potts - Might I suggest that we lay this over to our next meeting's agenda, and that would give us a chance to get this information back.

Mr. Brown - Since this property is property that is going to be leased, I see no reason, after some further clarification and after further guidelines are provided for us, why Capitol Hill Jaycees can't come back and make a request for the building. I hope that our guidelines exempt bingo and such, in my opinion, immoral money-raising activities. Mr. Donwerth - That isn't a demand; that is a request. Mr. English - You are, of course, aware that in our present buildings they can operate bingo. Mrs. Potts - I believe there was a policy approved by the Board two years ago concerning bingo in school buildings. This was probably before you were on the Board. Anyway, I think we would need to take a look at that also.

UNFINISHED BUSINESS R. #252 Motion Regarding Information to the Board on Goals and Objectives and Implementation of Human Relations Policies

Motion made by Mr. English and seconded by Mr. Brown at the meeting of August 18, 1976, for consideration at the meeting of August 30, 1976:

"I move that by the end of the first semester the Superintendent shall inform the Board of requests and plans, at that time, for staff development necessary to achieve the district's goals and objectives and the implementation of tlTe- Human Relations policies." Mrs. Potts - As I interpret this motion, we are really asking staff to assume a responsibility for something that had previously been spelled out under a recomendation of the Human Relations Implementation Policy, and that- they assume this responsibility and report back to us regarding its development at this point as indicated in the motion. Any discussion? Let's have roll call.

Mr. Brown - I would move that we accept the recommendation of the Director of High Schools, Mr. John Sadberry, that Mr. William Gibson not be granted a hearing before this Board. Mrs. Hill - Second. Mrs. Potts - Motion made by Mr. Brown and seconded by Mrs. Hill that Mr. William Gibson not be granted a hearing before this Board as recommended by the Director of High Schools. Is there any discussion regarding this motion? Since this item has come up previously, I think that we could proceed with a vote on it. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

U68

MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Discussion - Reconsideration of Trial â€œby Jury Portion of Parents and Students Handbook

Mr. Donwerth - I would like to make some comment in an area which I feel the Board is being unfair. We have asked for and received input from groups and organizations and completely disregarded recommendations made by these groups as we have done with the principals and their organization when they unanimously opposed the trial by jury concept, and their recommendations were completely disregarded. I move for reconsideration of the trial by jury portion of the Parents and Students Handbook, and that this will be voted on at the next Board meeting when all Board Members are present. Mrs. Potts - Do I hear a second to the motion.

Mrs. Hill - I will second that. Mrs. Potts - The motion was made by Mr. Donwerth and seconded by Mrs. Hill that the trial by jury portion of the Handbook be reconsidered at a future meeting at which all Board Members would be in attendance.

Mr. English - If my recollection of Robert's Rules of Order is correct, it would take then at that time a two-thirds vote of the Board to even get to the position of reconsidering that vote.

Mr. Donwerth - I don't know, Paul, we reconsidered last week, when five Board Members were present, a defeated motion.

Mr. English - But I think we had a new motion back then. reconsider. I made a motion with a different proposal.

I didn't make a motion to

Mr. Donwerth - It was actually the same thing, though, Paul. It had been discussed earlier. I tried to call attention to this point at that time with only five Board Members present, and I was overruled that we would vote on it at the last meeting with only five Board Members present. Mrs. Potts - Are you wanting a vote at this point, or are you serving notice that you intend to do that?

Mr. Donwerth - No, I made the motion for reconsideration, and that this be at the next Board Meeting when all Board Members are present. Mr. Brown - I would like to make a point. Regardless of who advises us, when it comes right down to the final decision that has to be made, it is our decision. It may be an incorrect decision. I am not speaking to the motion tonight, but I do think that it needs to be understood that a participatory process does not mean a laissez faire process. It means still that someone has to make the decision, and in the end we are the ones that have to do that. And of course, we are held responsible for that decision when we return to the voters. So it must not be thought that just because a group of people, however learned they are, makes a contribution, that theirs is the last word. Ours is the last word. That is what the law says. Mrs. Potts -. Is~~there any other discussion?' the agenda for the next meeting?

You are just wanting this placed in

Mr. Donwerth - At the next meeting when all Board Members are present. Mr. Brown - The motion to reconsider next week, or the motion itself? Mr. Donwerth - I feel that the entire Board should be present. I also feel that when we vote on something of this nature, that all Board Members should be here to vote on it. We would all have the opportunity to reconsider and we could place it on the agenda for the next Board meeting when all members are present. Mrs. Potts - As I interpret the motion, it seems to me that we need to vote on the motion to reconsider. And if this motion carried, then it would be placed on the agenda.

Mr. Donwerth - I am only asking you for the privilege of bringing this up to reconsider it at a meeting when all Board Members are present. And if it takes a vote tonight to do that, then let's vote. Mrs. Potts - Floyd, actually that privilege is yours at any time. And I think that you would be better advised to just make this motion at the next meeting when all members are in attendance. And there is no reason why you couldn't do so.

Mr. Donwerth - Then I will make it at a Board meeting when all Board Members are present. Mrs. Potts - I need withdrawal of the second also. your approval? Mrs. Hill - Yes.

Mrs. Hill, would that meet with

U69

MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

For Consideration at Next Meeting of the Board

Mr. English - Because we have been talking about the Human Relations Committee and its role in the future of the system, I would move that the Human Relations Committee continue to function through the 1976-77 school year, with these responsibilities:

To monitor and evaluate implementation of the Board's Human Relations Policy, Board-approved Human Relations programs and Board-approved goals and objectives, as they relate to human relations.

To make written recommendations on improvements in policy and implementation to the appropriate administrator and the School Board.

To make written progress reports to the School Board at least once every three months.

Mrs. Williams - Second.

Mr. Brown - I realize that this holds over, but I would like to raise a composition problem. The chairman of that committee, I believe, is Mrs. McCoy, isn't it? What you do if you don't do something to this structure, is that you put Mrs. McCoy in the position of acting as a monitor over the person who is her immediate superior. What I am saying is, that while I agree that we need a continuation of a monitoring committee, it needs to be structured in such a way that those people who make up the committee are not monitoring their own superiors. I can't see how that would have a very positive effect. So is there a possibility of maybe next week coming with a composition of a committee?

Mrs. Williams - Did we say that it is binding as to who the chairman is?

Mr. Brown - It says this present Human Relations Committee, and I think we would need to adjust it. Mrs. Hill - I think that there are probably some changes; people that maybe need to be added or maybe some of them might like to be taken off the committee.

Mr. Brown - The character of the task that it has to do might define who we want on here. That is the point. Mr. English - My motion speaks only that the present committee would be retained. I think if you would give some thought to it over the weekend, it may be that you would want to find someone else to replace the present Human Relations specialist that is on that committee. My motion does not call for a wholesale removal of this committee or a changing of this sort. It does not have that in mind at all, and I would vigorously oppose that.

Mr. Brown - I simply want us to make sure that we don't end up with a committee in which someone is monitoring their own boss's activities. Mr. English - I agree with that.

Statement Mrs. Potts

Mrs. Potts - In line with this motion, I think questions have been raised about the variety of committees that serve the school system, in needing some overall policies related to* such things as their task assignments, what a quorum consists of, what kind of memberships they will have, whether part of it revolves; and I would really like to see us have a motion that would ask for this coming back from all committees of the school system that have some community representation. I think a lot of them have grown up out of a need at a particular time, and that they either may need a different charge, or they may need to develop some new way of handling the business that they have been about also. Mr. English - How about as President of the Board, that you write a letter to the chairman of each of those committees that we have, and ask them for that information that might be of interest to the Board in deciding their future?

Mrs. Hill - How many committees are we talking about? committees regularly.

I keep learning of new

Mrs. Potts - There is a variety.

Mrs. Williams - It might pay for us to have a complete listing of the committees.

Mrs. Potts - With the Board's permission, I would like to request that from all the existing committees. We could get a list of them, and this would give us a chance for some feedback about how our committee system might be more effective. Also I would raise the question about the possible value of a district-wide advisory in any way different from what we have already. I think any input they have regarding committees and how they function, would be helpful. With your consent, I would direct that kind of request from these committees. Mr. English's motion will be on the agenda for our next meeting. Is there anything else under New Business that needs to be brought up?

X ^70

MINUTES OF MEETING OF AUGUST 30, 1976 - CONT'D

Mrs. Potts cont'd I had thought about getting a motion before the Board regarding the Attendance Centers, and in talking with Dr.. Smith, he advised me that there is a committee of the system working on looking into the possibility that this might possibly become a reality. So I don't believe that would require a motion, but there was, of course, the recommendation from the Rights and Responsibilities Committee on that, and quite a bit of interest in the possibility of it, and I think the problem is whether it can be worked out with the law enforcement.

Mrs. Williams - I was very happy to read and hear in the news media about the wonderful beginning of the Oklahoma City schools, I am hoping that those who are in charge of our young people will make an effort to see that there is a total inclusion wherever possible in extracurricular activities, I would like to see pep squads of black, white, brown, yellow, and red. I would like to see maybe where somebody has kind of maybe overlooked it, then a little impetus from__ , (please excuse my Air Force lingo) "the head shed will get it done." I know sometimes these things take a little working with. One of the first things Dr. Smith did when he came on as our Superintendent, he gave us the reassurance that there are activities buses, not just for athletes, but for all activities. And this sense of belonging and this sense of inclusion that was given to us tonight by the Mexican-American parents, speaks very deeply to something called loyalties. And this is the way loyalties are formed. We have the formulation of young minds in your care, and sometimes a suggestion may prevent the overlooking,5 or may give this quiet little Johnny or Jane some sense of belonging and school pride. When loyalties are built, troubles decrease in proportion thereto. All of these things go into the making of the whole.

Statement Mrs. Williams

Mr. Brown - Madam Chairman, I move that we recess into the Board Conference Room to discuss Board functions.

R. #25^4 Board Recessed 8:p.m.

Mr. Donwerth - Second. Mrs. Potts - Motion made by Mr. Brown and seconded by Mr. Donwerth that the Board recess to the Board Conference Room. It is an open meeting. You are invited. We are going to be workshopping with regard to how the Board carries out its role.

All members voted aye.

(Members of the Board then moved to the Board Conference Room.) ADJOURNMENT The Board having completed its discussion, it was moved by Mr. Brown and seconded by Mrs. Williams that the meeting be adjourned. All members voted aye.

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

Clerk Approved the 13th day of September, 1976.

R. #255 Adj ournment 11:00 p.m.

H71

MINUTES OF MEETING OF SEPTEMBER 10, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A DISCUSSION MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

FRIDAY, SEPTEMBER 10, 1976, AT 7 A.M. PRESENT:

Mrs. Pat Potts, President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Armond Start, Vice President

Dr. Thomas J. Smith, Superintendent, was also present. The meeting was called to order by Mrs. Potts.

Call to Order

Roll call established that five of the seven Board Members were present. entered the meeting after roll call.

Mr. Brown

Mrs. Potts stated the purpose of the meeting - a work-study continuation of the discussion of the functions of the Board of Education.

Roll Call

Purpose of Meeting

During the discussion, Mr. Mike Barlow, President, American Federation of Teachers, entered the meeting and presented one lot of authorization cards to the Board.

It was moved by Mr. English and seconded by Mrs. Williams to accept the authorization cards presented by Mr. Barlow, and order the validation process to begin. Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #255 Acceptance of Authorization Cards

Mr. Barlow also presented to the President of the Board additional letters and forms. Mr. Donwerth departed the meeting at 8:20 a.m.

Mrs. Williams departed the meeting at 8:58 a.m. ADJOURNMENT The Board having concluded its discussion, a motion to adjourn was made by Mr. Brown and seconded by Mrs. Hill. All members voted aye.

THEREUPON THE MEETING WAS ADJOURNED.

President

Clerk

Approved the 13th day of September, 1976.

R. #256 Adj ournment

H72

MINUTES OF MEETING OF SEPTEMBER 13, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, SEPTEMBER 13, 1976, AT 7 P.M. PRESENT: Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill Member Mrs. Freddye Williams, Member Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts. The following special guests were introduced: The Amity Demolay Chapter; William C. Majors, Chapter Advisor; Paul Wiley, Master Counselor; and Sherri Kyle, Chapter Sweetheart.

Visitors Welcomed

Mr. English introduced Ms. Stephanie Hudson, a student at the Central Innovative School, who is serving as a Board Member aide for him for the first semester. He explained some of the things that she would be doing as she serves in this capacity. Mrs. Hill's husband and son were introduced and welcomed.

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS Mrs. Potts introduced Ms. Myrtle Edmond, President, Association of All School Personnel, who, after some introductory remarks, presented Dr. Smith, who in turn presented a Certificate of Recognition to Ms. Carrol Dinse, Reading Specialist, Capitol Hill Middle School, for having been selected as Educator of the Month.

Ms. Dinse responded. Dr. Smith then presented to Mr. Raymond A. Bribiesca, Cinematographer, KWTV, a Certificate of Recognition for services rendered in the production of the film, "Why They Stay," produced under the auspices of the School Volunteers (Helping Hands).

Mr. Bribiesca responded.

A motion was made by Mr. Brown and seconded by Mr. Donwerth that the Board adjourn to Executive Session for the purpose of discussing litigation. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried and the Board then moved to the Board Conference Room.

R. #257 Board Adjourned to Executive Session-7:35 p.m.

Mrs. Potts reconvened the meeting in the Board Room at 8:25 p.m.

Mr. Brown - I move that we ratify the action of the Board relating to the AFT authorization cards submitted to his Board on Friday, morning, September 10, 1976.. Mr. Donwerth - Second. Mrs. Potts - Motion by Mr. Brown and seconded by Mr. Donwerth that we ratify the action taken on Friday, September 10, 1976, at which time the Board accepted authorizations presented by AFT. Is there any discussion of this motion? Madam Clerk, call the roll.

R. #258 Ratification of Action of the Board Relating to AFT Authorization Cards Submitted

U73

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

The Hearings portion of the agenda was continued. persons who had registered to address the Board:

Mrs. Potts called on the following

(1)

Gwen Dukes - Patron

(2)

Sally Kliewer - President, Oklahoma City PTA Council

(3)

Michael Swickey - Student

(H)

Stan Doyle - Representative, Capitol Hill Jaycees

(5)

Joyce Drew - President, Association of Classroom Teachers

Ms. Dukes requested that she relinguish her time to Ms. Kliewer, who asked to speak during the discussion on the Parents and Students Handbook.

Mr. Swickeyâ€™s remarks were in support of the trial by jury section of the Parents and Students Handbook. Mr. Doyle stated that he and other representatives of the Capitol Hill Jaycees were in the audience to answer any questions the Board might have relating to their request to lease the McKinley School building.

Mrs. Potts inquired: Mr. Brown, do you want to raise your question that you raised earlier?

Mr. Brown - I don't have a still going to vote against

question. They still want the option ofbingo,and I am the lease. When they take that out, I will votefor it.

Mr. English - I still want to see the lease. Mrs. Hill - Do we not allow bingo in some of our other buildings?

Mr. Donwerth - According to Board policy, we do allow bingo in all of the schools when it is requested through the right channels. Mrs. Hill - It seems that last week we voted to carry this over. under Unfinished Business.

I noticed it is not

Mr, English - There were a number of items of information that we asked for, and I don't think we have gotten those yet either.

Dr. Smith - Right. And part of the discussion related to having the basic guidelines adopted prior to the consideration of specific leases, and we presented you with a preliminary draft of those with your material that was sent out this time. Mr. English - Also, I think there was a request for Information on the insurance and maintenance, and how we arrived at the maintenance and what it would be on these various buildings.

Mr. Donwerth - Dr. Smith, will this not come under your report? Dr. Smith - I will refer to the fact that we did submit those to you. Ms. Drew asked to delay her remarks until the second Hearings portion of the agenda. MINUTES OF PREVIOUS MEETINGS

R. #259 Minutes Approved

It was moved by Mr. Brown and seconded by Mr .Donwerth to approve the Minutes of August 30 and September 10, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. ' LEGAL AND FINANCIAL REPORTS

Attorney's Report

Mr. Johnson reported as follows:

(1)

Association of Classroom Teachers Lawsuit - Since our last meeting, the Association of Classroom Teachers filed a lawsuit to enjoin the Board from extending privileges that the Association of Classroom Teachers has, to other organizations. The Court, without any notice to us and without our knowledge, and on application of the Association of Classroom Teachers, issued a temporary restraining Order, restraining us from extending privileges to other organizations, pending hearing

1+7^

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

(1)

Association of Classroom Teachers Lawsuit - cont'd

on the Application for a Temporary Injunction on September 27, 1976. I filed a motion immediately after the Court issued its restraining Order, asking the court to rescind the restraining Order. I have tried': unsuccessfully to get the Attorney to agree on a date, and we are in the process now of getting the Court to set it down before September 27- Although our motion is pending, technically, the restraining Order is binding on us until it is either rescinded or Until the hearing on the temporary injunction on September 27. I think it would be appropriate and I think the Board should vote to comply with the temporary restraining Order until it has been rescinded or until it expires.

Mr. English - I would move that the Board and the Administrative Staff be instructed to comply with the Court Order while it is effective.

Mr. Brown - Second.

Attorney's cont'd

R. #260 Motion to Comply with Restraining Order

Mrs. Potts - Motion made by Mr. English and seconded by Mr. Brown that the Board and Staff comply with this restraining Order. Is there any discussion of the motion? Madam Clerk, call the roll.

On roll call, Mr., Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mrs. Potts - I think there have been some questions raised regarding the process that we should pursue with regard to authorizations, both with reference to the law and to our negotiated agreement. I wonder if you could provide any clarification on that? Mr. Johnson - The American Federation of Teachers did file authorization cards which they claim to be signed by more than a majority of the professional educators of the District. I think under the law it is the duty of the Board to go ahead and count those cards and validate them. I think the Board should establish guidelines for validating them and for the purpose of determining in an orderly way whether a majority of the professional educators have authorized the American Federation of Teachers to be their bargaining agent. And I think the Board should proceed with it.

Mrs. Potts - In the event in the process of this count it appears there is some question as to whether ACT continues to represent the majority of teachers, then at that time, would the Board be in order to ask them to submit their cards? Mr. Johnson - The Board does have the option, if it decides that there is any reasonable doubt as to whether ACT, the current bargaining agent, has a majority, to call on ACT to produce the cards for auditing. That is an option that the Board has, and the Board could exercise it if it wishes to do so by a majority vote, between the dates specified in the negotiated agreement, which is after the second Monday in September, which would be after tonight, and by the third Monday in October. Any time during that period, you could call upon them to submit their authorization cards, if the Board decided that there was any reasonable doubt. I will reiterate that, however, if AFT does have a majority, and if it does meet the requirements of the law, it would be entitled to be the bargaining agent. If a majority of the professional educators have designated the AFT as their representative for negotiations,then the Board has to recognize it as the bargaining agent.

Mrs. Hill - So you are saying that if sometimes during- this week we decide there might be a reasonable doubt, we should call a special meeting and call for ACT's cards? Mr. Johnson - Yes, you could; that is correct. You can do it any time you want to during a count, if you wish to make that decision.

Mr. English - We then have an obligation to continue the count of the AFT cards before we begin the count of the ACT cards? Mr. Johnson - Yes, I think so.

Mr. Donwerth - If indeed the AFT does represent the majority in the validation, then are we obligated to at that time recognize them as the bargaining agent until such time that it is disavowed through the ACT, with the call of the ACT cards? Mr. Johnson - Yes. Mr. English - If you continue that process; if the Board asks for the ACT cards, and at the completion of the AFT cards, the AFT had a majority and the Board recognized AFT as the negotiating unit, then the Board has an obligation, I would assume, to continue to begin counting then the ACT cards. And if they had a majority, then at the end of that we would also be faced with an organization that had a majority, and there, would be something in the law that says we have to recognize them.

Inquiry Mrs. Potts

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D...........

Mr. Johnson - That is correct. the same privilege.

They are both treated the same way; they both have

Mr. Brown - If the AFT is recognized; if they should have the majority and are recognized, does the existing contract made with the ACT remain in effect? Mr. Johnson - It says it will remain in effect until it has been superseded. It was valid and made by the authorized representative at the time, and so it would continue in effect until it was superseded or changed.

Mr. Brown - So that any relationship that we had with them until it was superseded by something else, we would still have with them; right? Mr. Johnson - Right. Treasurer's Report

Mr. Ladd gave a routine treasurer's report and responded to inquiries as follows:

Mrs. Potts - Mr. Ladd, is there anything unusual or notewortly regarding this report? Mr. Ladd - No,.there isn't. I also gave each of you a copy of the summary report. You might need some explanation on that summary report that you have before you on item number 1. It would appear there that we received considerably less funds than we did last year, and that is because the state funds didn't come in until the 2nd of September. It came in two days after the report was made. Mr. English - What kind of interest are we getting percentagewise; the interest rate on our investments? Mr. Ladd - Up until the past two weeks, we were getting 5$. We are having to invest at such short term now, because we are on the spending side of the year, instead of the income side. However, I was able to purchase some Certificates of Deposit recently for 5 1/8$, and then I got a special half-million dollar CD at 6^$.

Mr. English - What about the high school activity accounts; what kind of interest are those drawing?

Mr. Ladd - The savings account that each school has is drawing the regular 5$- The joint investment is a special investment, and I got 6.75$ on that. That is a little longer term investment, so we can get a higher rate on that. It has gone down since then. Mr. English - All of the other accounts, though, are drawing the 5$, outside the joint investment? Mr. Ladd - Yes. R. #261 Reports Approved

R. #262 Professional Trips Approved

A motion was made by Mr. Donwerth and seconded by Mr. Brown to accept the reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts srot'&d aye. Mrs. Potts declared that the motion carried. SUPERINTENDENT'S REPORT

It was moved by Mr. Donwerth and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated: (a)

Lois Rogers, National School Volunteers Conference, Washington, D. C., September 19-20, 1976.

(b)

Douglas Markham, Seminar on Control of Material Flow, University of Chicago, September 20-22, 1976.

(c)

Wallace Smith, Conference on Advanced Labor Relations for School Systems, Las Vegas, Nevada, September 26-29, 1976.

A motion was made by Mrs. Williams and seconded by Mrs. Hill to approve the following Resolutions of Appreciation:

(a)

Joanna Reynolds, Retired Teacher, deceased July 30, 1976.

(b)

Elizabeth Boulevare Miller, Retired Teacher, deceased August 1, 1976.

476

MINUTES OF MEETING OFSEPTEMBER13, 1976 -.CONT'D

Presentation of Film - "Why They Stay," produced â€œby the School Volunteers (Helping Hands) Dr. Smith presented Mrs. Lois Rogers, Coordinator of Volunteer Program, who in turn introduced Mrs. Jean Brody, Chairman, Volunteer Program Advisory Committee. Mrs. Brody gave introductory remarks regarding the Volunteer Program, and thereafter a film entitled "Why They Stay" was presented. Following the presentation of the film, Mrs. Rogers responded to questions and comments by members of the Board and introduced the Volunteer Program staff.

Report on Instructionalâ€™ Television

Dr. Smith presented Dr. Bill Coffia, Assistant Dean for Education, Oklahoma City University, who gave an overview of the report from the Special Task Force on Educational Broadcasting. Dr. Coffia's remarks included general statements, alternative solutions, and other, regarding educational broadcasting in the Oklahoma City Public School System as it appeared in the report. Following Dr. Coffia's presentation, Dr. Wallace Smith, Director of Personnel Services and a member of the task force, and Dr. Coffia responded to comments and inquiries by members of the Board. Following the discussion, Dr. Start stated: We haven't heard from our Superintendent on this. We are appreciative to the committee for outlining these alternatives which I think spell out the issues before us. I don't think any member of this Board is willing to sit at this point and time tonight and say we will select this or that. The issues have been laid before us, and I think it is time now for the Superintendent to respond and make a recommendation to us.

Dr. Smith - As I had indicated to members of the Board in the memo Friday, this committee has a great volume of supportive backup material that they have gathered with interviews, etc. I have not had an opportunity to visit with the committee yet to discuss this in detail, and I will be doing that. I would certainly like to have the opportunity for me to meet with this committee, take a proposed time line, then develop that and submit it to you. If it involves the employement on a short-term basis of someone to aid and assist in this, I certainly would be coming back to you with that. I really feel that we can come back to you by your next Board meeting with this kind of a recommendation, with time lines and things spelled out to you. I certainly want to extend my appreciation for these men, for the great amount of time that they have devoted to this. They undertook a task on a very touchy subject, one that I think they have handled, though, in a very professional manner, and I do want to express my appreciation to the three gentlemen (Dr. Bill Coffia, Associate Dean for Education, Oklahoma City University; Dr. Ron Schnee, Coordinator of Planning and Accountability, Oklahoma City Public Schools; and Dr. Wallace Smith, Director of Personnel Services, Oklahoma City Public Schools). ( A copy of the report is on file in the Clerk's office.)

Dr. Smith contipued: (1) Procedure for Validating Authorization Forms - Mr. Johnson suggested in his report that a procedure for validating the authorization forms should be agreed upon. We have provided you with copies of that. The eligibility list was in the process this afternoon of being edited and being prepared to start the validation process. I believe it is scheduled to be completed sometimes tomorrow. If this procedure is agreeable, the process can probably be begun tomorrow afternoon.

Mr. Donwerth - I move that we adopt the procedure for validation of authorization forms as presented by the Superintendent: PROCEDURE FOR VALIDATING AUTHORIZATION FORMS 1.

The Administrative Assistant to the Superintendent has been designated as the staff person to coordinate the validation and counting of the authorization forms by comparing the forms with a list of employees eligible (effective date of employment September 10, 1976) to sign authorization forms and by comparing signatures on authorizations with signatures on official payroll and/or other available records.

For the purpose of this validation process, professional educators (teachers) eligible to be counted shall be defined, as by Oklahoma State Statute 70-509 except with the following exclusions: Superintendent, Assistant Superintendent, Administrative Directors, Directors, Assistant Directors, Coordinators, Assistant Coordinators, Principals, Assistant Principals, Teacher Corps Interns, and Assistant Teachers.

Information to the Board

R. #264 Procedure for Validating Authorization Forms Adopted

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

R.. #26U Procedure for Validating Authorization Forms Adopted cont' d

PROCEDURE FOR VALIDATING AUTHORIZATION FORMS cont'd 3. Employees shall have worked at least one day during the 1976-77 school year in order to he eligible to sign authorization forms.

Observers will be permitted to observe the validating and counting process. The Administrative Assistant to the Superintendent shall approve all observers and reserves the right to limit the number of observers.

All authorizations are to be validated prior to the counting process.

The Administrative Assistant to the Superintendent shall, when the counting process is completed, submit the results of the process to the Superintendent who in turn will report to the Board of Education.

Mr. Brown - Second. Mrs. Potts - We have a motion by Mr. Donwerth and seconded by Mr. Brown for approval of the procedure for validating authorization forms.

Mr. English - This is drawn from the past really?

Dr. Smith - This really updates from the past, utilizing the experiences that we have had in the past. Mr. English - Have the same people been excluded in the past?

Dr. Smith - The same people have been excluded in the past; that is correct.

Mr. Brown - Were those people excluded by virtue of a negotiated agreement? Dr. Smith - It is by the agreement; right. Mrs. Hill - How much time is involved in this validation?

Dr. Smith - Based on past experience, again, I think if we can begin the process tomorrow, it can probably be concluded this week. Some of it would depend on if there are those signatures that we have to go to the second or third source to pick up a signature. In the past we have been able to get most of them off the payroll record, because we used a date of payroll as an effective date of employment. We used September 10 as the effective date here because that was the day that the cards were submitted.

Mr. English - Realizing that they have had very little notice, very little time, just as we as Board Members had very little time to consider the proposed procedures, I wonder if we shouldn't permit the presidents of the teacher organizations to have some comment, a reaction to these proposed procedures before we go on. Mrs. Potts - That certainly is acceptable with me. Is it with the rest of the Board? Would either president of either group have a statement that they wish to make regarding this procedure? Mr. (Mike) Barlow - (President, AFT) â€” Basically, the procedure looks fine. We want to get the counting procedure over as quickly as possible. Under number H, regarding observers, I would like to recommend that there be three observers. I noticed you say that you want to let the person in charge limit the number at any time. I would say that we would like to have a minimum of three, depending upon how it is done. I remember last year there were times when it took three people. There were three different stations being operated at one time. So it seems to me that three would be a good minimum number. Basically, this looks like the same type of procedure as before, where we can do it as rapidly as possible.

Mrs. Potts - So you are asking then that it be left to reserve the right, to limit the number of observers not to be less than three?

Mr. Barlow - Yes. Dr. Smith - I think really your request is that you would like to have three observers; is that what you are saying? Mr. Barlow - Right.

I didn't want to leave it without explanation.

Mr. English - It really depends upon how many tables you have working, doesn't it? If we operate four tables, you are going to want four? Mr. Barlow - Right. In other words, take into consideration that there shouldn't be more operations going on than there are observers allowed to be there. Dr. Smith - We can certainly agree to that understanding. Mrs. Potts - Joyce, do you have any comments regarding this?

1+78

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

Mrs. (Joyce) Drew - (President, ACT)â€” I simply will read the.prepared statement I have for you. Mrs. Potts and members of the Board, Dr. Smith: This is a position statement by the ACTissued relative to Oklahoma Statute 70-509*2 and the current negotiations agreement between the Board of Education and the ACT. The contract we have negotiated with you states specifically that should the Board decide there is a reasonable doubt as to the majority status of the ACT, it may after the second Monday in September and by the third Monday in October request the Association to submit its authorization forms. The ACT hereby informs the Board that if such a request is forthcoming, we are fully prepared to submit our signed authorization forms demonstrating conclusively that ACT;represents a majority of the eligible professional educators in this district. The ACT further informs the Board that we will recognize only those Board actions that are taken in accordance with the mutually agreed negotiated contract. Any action taken by the Board outside the time form specified above or otherwise violative of the terms and conditions of our contract will be regarded as null and void and totally ineffective. The Association is committed to the collective bargaining process. We will take whatever steps are necessary to enforce agreements we have reached through that process. Thank you.

R. #26H Procedure for Validating Authorization Forms Adopted cont'd

Mrs. Potts- I presume there is no particular comment relative to this procedure that we have spoken about? Any further discussion on it then? Mrs. Hill - Will we be informed, so that__ ? I don't want to get in trouble with what our negotiated agreement is. I feel a commitment to them.

Mrs. Potts - Are you talking about staff having the responsibility to let us know if the counting appears to indicate that there is some question, at which time we would want to call for the ACT cards? Mrs. Hill - Right.

Mrs. Potts - I think that is understood. there is no further discussion.

I think we need to vote on this motion if

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Dr. Smith continued: (2) Enrollment Report - Last Friday we did send'you enrollment data with a copy of a report by grade, race and school. That particular report indicated that we had some ^+7,003 students enrolled as of September 9, which represents 96.2% of the predicted enrollment or membership. I would remind us all again that the predicted membership is as of the end of the first quarter. Today we received a count that there are ^+7,^3 students; an increase of over the previous report. This represents 97-2% of the predicted enrollment. I believe the schedule starts this week probably readjusting, reassigning of teachers to those schools where an adjustment is needed, based on the membership.

(3) ESAA Funds - Today I received word regarding our ESAA funds. It appears that the waiver was sign&d. on September 3. I was advised today that there is a 15-day period of time that this has to stay -before Congress. Then it will go back to Secretary Matthews for his final approval. It is expected that they will make an announcement regarding our funds on September 20. It. was indicated that it is fairly positive that we will be receiving the funds. Hopefully, we will be receiving word one week from today regarding that.

(U) Proposed Set of Guidelines for use of District-Owned Property - In Friday's packet to members of the Board, , we did include a copy of a preliminary proposed set of guidelines for use of district-owned property which is no longer used for regular school purposes. I indicated in the memo that the staff had not had an opportunity to finalize that at this time. It is consistent with prior action of the Board on properties which are not to be considered for sale for a period of time. It also indicates that property would not be considered to be leased to agencies that might want to establish private schools, with provisions also of those who would receive priorities; youth-serving agencies, other community-serving agencies, business ventures, and others; with provisions for the providing of proper insurance. We have also included in there the $5,000 bond provision, where they are assuring us that they will meet all terms and conditions of the agreement or would forfeit that*. And that is the maintenance of the building and all. If you have any reactions or responses to this, I.would be happy to respond now or any time you. so desire. As was requested by members of the Board, it was desirous of getting basic guidelines established rather than handling each lease agreement as a special kind of thing.

Mrs. Potts - Is this a final recommendation?

Dr. Smith - No, this has not had the staffing on it yet in the final form. certainly subject to revision at this time.

It is

^79

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

Information to the Board cont'd

(H)

Proposed Set of Guideliens for use of District-Owned Property cont'd

Mrs. Potts - I would like to see us approve it as soon as possible, and I was just thinking if it was in a final form, that we could at least put it on the agenda and it could be voted on next Monday. Dr. Smith and let you

I would be happy to submit this in a final form to you later in the week consider it and try to have it ready for Monday.

Dr. Start Item number 3, a public hearing will be conducted in a buildingwhich may be leased prior to finalizing of a lease. I think that is fine, but, Dr. Smith, that must be defined further. A public hearing may be an announcement in the bulletin of the local church in that community. I think you need to define what do you mean by public hearing. Is this a door to door notice placed on property of the people in that community? Is it a notice in the newspaper? I think that needs to be properly defined, or othewise somebody can say, yes, we did, in fact, announce a public hearing. How do you do that, so people at least in that area will know about it? Also, I don't see any church specifically mentioned. I think that some of these facilities can very well be used by an organized church, utilizing the building actually as a church building; in other words, worship services on Sunday or on Saturday if the case may be, and also during the week for church related activities. I think this is a group that somehow or other is not a youth-serving agency as we usually think of it, and it is really not community; it is not governmental; it is really not a business venture. Somewhere I think I would like to see church groups encouraged to use some of these buildings. Mr. English- It is not a community-serving group?

Dr. Start - Not as I visualize it. This is prioritized consideration. That is my point. I certainly, for example, would rather see a church utilize one of our facilities, than a business venture. I would like to see that placed in there. That would be my suggestion. Mr. Donwerth - I would hope that we could take some action on McKinley School. The Jaycees have been quite patient, I believe. They have tried a number of times to bring this to our attention. But I think we should try to take some action as soon as possible, and let them know if we are going to lease the building to them. If not, they can find other facilities. They have been here a number of times, and I think it is about time that we did something on this.

Dr. Smith - I am assuming that each member of the Board also received a copy of a letter today from the Jaycees, in which they did express this interest and indicated what their proposed community projects would be, and then indicated earlier that they would be here and respond to any questions. Mr. English - I would still appreciate a copy of the proposed lease along with the answers to my questions I raised two weeks ago. Mrs. Williams - We will get that Monday of next week?

Dr. Smith - I. will have it to you before then, to let you have time to study these guidelines'.

Mr. Brown - Someone once told me that assumption', was the mother of all "goof-ups." I don't want to assume anything about leasing anything to anybody. The fact is that the Board really doesn't own these buildings. People pay taxes to support them and maintain them. It is incumbent upon us to be responsible as we can be to all people who have interest, and to all people who have concern about how the buildings are going to be used; not only how they are going to be maintained physically, but what is going to go on there. I have a feeling that bingo that has to do with gambling__ ; I am not talking aobut the kind of bingo you plan; I am talking about the type of thing where you come in and buy cards. As far as I am concerned, there are many Oklahoma Cityans who would consider it wrong for that to go on in any facilitywe owned. And frankly, maybe it is the policy of the Board. And if so, and you vote that, and you assume that that's true, then maybe we will continue to do that way. I think it's wrong. And I think there are a lot of people across Oklahoma City that think it is wrong and they wouldn't want that to go on in any facility that they have taxpayers' money in. I realize there are a lot of people on the other side who have taxpayers' money in there that don't care. But I represent one point of view, I think, that does care. It is perfectly possible for something to be legal and not be moral, and that's immoral, in my opinion. Dr. Smith continued:

(5) Guidelines for Travel Expenses and Reporting - One other item I might call to your attention was the guidelines for travel expenses and reporting. We have not had any reaction from any of the members of the Board. Would you like to discuss that one? This is the manner in which travel requests are originated, the authorization for, the number of times per year persons can be absent for these.

H8o

MINUTES OF MEETING OF SEPTEMBER 13, 1976-CONTâ€™D

(5)

Guidelines for Travel Expenses and Reporting cont'd

Mr. English - I think that really we should circulate the proposed policy on the travel expenses and reporting among our employees and vote on it in a reasonable length of time.

Information to the Board cont'd

Mr. Brown - I noticed that a person could attend, I believe, three meetings at somebody else's expense, and two meetings at Board expense, unless directed to a particular enterprise, which means that somebody could conceivably be on five trips in the course of a year. If those trips are as long as a week at a time, that is five weeks a year that someone could be on a trip. Dr. Smith - No, it is not to exceed three for all purposes, unless it is one where we direct a person to deliver a proposal to Washington, or where we do something of this nature.

Mr. Brown - In other words, that is not cumulative; three is the most? Dr. Smith - Three is the maximum; right, which is what we are proposing.

Mr. English - Doesn't it say, the number of requests (trips) does not exceed the following guidelines, two each year?

Dr, Smith - It may not exceed two, and then down in E. it indicates that:the total number of requests for any employee may not exceed three during a year - July 1 to June 30. Mr. English - But we are talking about trips and not days?

Dr. Smith - Right. Mr. English - This hasn't been circulated among the employees yet I don't believe, has it? I think if we could send it among those who might be affected, it will give them an opportunity then to have some input. And I would assume that might take a week or two weeks.

Mr. English - continued: I would move the approval of the Guidelines for Travel Expenses and Reporting, and ask that it lay on the table for two weeks. Mr. Brown - Second.

For Consideration by the Board in Two Weeks

Mrs. Potts - Motion made by Mr. English and seconded by Mr. Brown for approval of the Guidelines for Travel Expenses and Reporting as recommended by the Superintendent, to be placed in the school district where we can have opportunity for input, response from employees of the district, and reporting back in two weeks. So it would be considered in a Board meeting two weeks from today. Dr. Smith continued: (6) Bumper Sticjker - We did provide the members of the Board with a bumper sticker this evening'- Pride in our Schools, Oklahoma City Public Schools. There will be others of these available for employees to prominently display. Mr. English - We haven't really had any discussion, I don't think, of a memorandum we got dated August' 23, 1976 from Mervel Lunn about the Catholic schools' Title I. And I frankly think tha-t this is a policy statement by the Board. It is something that should be decided by the Board and not an administrative policy as to who is eligible to attend our schools and take advantage of the Title I programs. I am assuming that since we got this kind of recommendation from Mervel Lunn, that it probably carries the Superintendent's recommendation also; is that correct?

Comment Mr. English

Dr. Smith - Since then thre has been additional information received from the State Department. I believe now it indicates that for dual enrollment, it would be just for the Title I program. It no longer requires a half-day enrollment. This is a provision and an agreement with the State Department's interpretation as well. Mr. English - I would move that the Board adopt the Superintendent's recommendation that eligible students enrolled in Catholic schools be permitted to participate in all TitlelT programs, for which they qualify, on a comparable basis in schools and centers where the programs are located. These students would participate in these programs and not be reqsuils-dto enroll for one-half day. The policy would apply to Title I and not regular enrollment. That would be my motion, and I would also ask that we would delay action on that for a week and invite the representatives of the Catholic church to come to the Board next week and present their view to us too. I do feel like we ought to hear them.

For Consideration at Next Meeting of the Board

H81

MINUTES OF MEETING OF SEPTEMBER 13, 1976 -CONT'D

'or Consideration ,t Next Meeting if the Board :ont' d

Mrsâ– Hill - I will second that. Mrs. Potts - We have a motion hy Mr. English and seconded hy Mrs. Hill. We are basically talking about providing this special education for Title I students who are currently enrolled in Catholic schools. Mr. English - But it would be provided in our centers where the programs are now located.

Dr. Start - Paul, why did you designate Catholic schools? private schools?

Doesn't this apply to all

Mr. English - I think that it does. You have a very good point. to private schools, with the agreement of my second.

I would change that

Dr. Start - Isn't that true, Dr. Smith, that the reason this has come up is because it is some interpretation at the federal level regarding usage of these funds?

Dr. Smith - It indicates that the pupils are entitled to this service if they meet all other criteria, regardless of whether they are in a public school or a private school. Mr. English - I don't like that idea, but I recognize the law.

Dr. Start - I don't either, but it should be in there. all private schools?

Wouldn't it be better to say

Dr. Smith - Private schools would probably be better. Mrs. Potts - I hear that correction from the motion maker, and,Mrs. Hill, do you agree to that? Mrs. Hill - Not really, but I will second it.

Mr. Brown - Do you mean that we might be in a position of providing reading and math programs and other kinds of enrichment programs to people who have escaped our system in order to avoid our system? We are stuck with the responsibility of educating them? Dr. Smith - Providing the Title I services, Mr. Brown. Mrs. Potts - This motion will be on the agenda for next week's vote. Inquiry drs. Potts

Mrs. Potts - I have asked a question about the mini-grant requests. The deadline on that, I think, was in August, and I was wondering if there was any report on that?

Dr. Smith - I have forgotten the exact number that we have, Mrs. Potts, but I think that we have received approximately 32. We are waiting for one organization to submit a nomination for membership on the screening committee. We have completed duplicating copies of those for the members of the committee, where they can start their process now of screening them. PERSONNEL REPORT 1 #265 Personnel Approved

A motion was made by Mr. Donwerth and seconded by Mrs. Hill that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved.

Mrs. Williams inquired: These people are already on board, aren't they, that we have acquired here? So is there really any reason for us to vote approval?

Dr. Smith - This ratifies, and each July the Board takes action authorizing Personnel Office to process and then present back to you for ratification the employment and/or the termination. Each July you do take action authorizing the Superintendent through the Personnel Office to process employments, terminations, etc., and then submit them for ratification. Mrs. Williams - Then my next question is, I believe we voted to hire four human relations specialists, and we have only three. Mrs. Potts - Is that correct?

Mrs. Williams - Yes, that's in four high schools. material that we adopted.

It was in our human relations

U82

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

Dr. Smith - The three schools, I believe, Mrs. Williams, are Classen, Southeast and Grant, which were the only ones, as I understand, that were ready and able to put the pilot program into effect, and this is what your Human Relations Committee and all decided to go with. Mr. English - I am curious then. The Board voted to have a pilot program in four schools. If I hear what you are saying, it is that the principals decided it was only going to be in three, and therefore it is only going to be in three.

Dr. Smith - I believe it is the Human Relations Committee, that after their consideration, Mr. English, but I would have to go back and confirm that. Mr. English - Am I to understand that the Human Relations Committee now has more power than the Board does; that it can overrule the Board? How do we get down to three? Could somebody clarify that a little bit more than what I just heard here, that there were three schools that accepted, and that was it? (Dr. Si Bowlan responded from the audience.)

Mr. English - Let me ask you though, is there not any sort of an obligation to come

back to the Board and say, we can only find three? The Board voted, as a matter of fact a unanimous vote when it did it, to have this pilot program.in four high schools. Now it is only in three. Now why is it that the Board's program, in which it even allocated money, is not being followed? I don't understand it. I thought we complied with the Board's wishes when it votes :to do things. And I am a little lost here as to what is gcing on, as to who made the decision that we would have it in three instead of four, and how it was that the committee, person or whatever, got to be so powerful that they could overrule the Board. Can anybody shed some light on this?

Dr. Smith - We will, Mr. English. I don't have your answers, but we will shed the light. We will get to you a report to tell you what happened. I don't have the answers to your questions. Mr. English - If the Board voted to have the pilot program in four high schools, is the administration powerless to put the program into four high schools?

Dr. Smith - No. I really don't know if it was a definite four or up to four. have to go back and research.

I will

Drâ– Bowlan - When we were making up the budget this year and the request was turned in, we did-ask for a coordinator and three specialists, Mr. English. It was approved through the budget. We will go back and research what really did happen, but it was my understanding that it was approved up to four, that the number was not a definite number. But they did ask for four in Component #7â€˘ However, in visiting with Annetta (McCoy) and they in visiting with the principals, she said that there were three schools that would like to have the program. So in making a request for the budget, our request for the budget this year was for one coordinator and three specialists, and that is what we did ask for in the budget that was approved. And again, I would say that Annetta had visited with the principals, and she said that she felt like there were three schools that could profit by the program. Mr. English - Where did the idea of the Coordinator come from?

Dr. Bowlan - It comes from, I believe, Component #7Mr. English - I went back to the budget because I had this question. It says on page 8 of the budget document that we were given, "to coordinate the district-wide efforts, we are adding a coordinator of human relations with a secretary to do the secretarial work, and in accord with Component #7, we are adding three human relations specialists to work in those schools designated for pilot projects." When you go to page which is more.of a breakdown of the Community Services Division, you find that over here it is listed coordinators, and then it talks about adding one, and that's human relations, and then in parenthesis it has the words, Board action. And you drop on down and you see specialists, human relations, and it says add three, and says, Board action. If you read Addendum #1, which the Board approved on June 7, it says, "We therefore recommend the following: A pilot human relations program be developed and implemented in four area high schools with evaluation, revision and planning initiated toward expanding a program to all high schools for the 1977-78 school year." And on the second page of Addendum #1, Projected Budget, it says, four building human relations specialists - salary, $^0,000. I have a real unhappiness about what has happened here, because I see the budget saying, request, add three human relations specialists, and it says Board action, when Board action was to add four human relations specialists. When I pick up the budget book, and it tells me that Board action approved called for adding three human relations specialists, I have a tendency to believe that is what we did. I say, okay, I probably don't remember what we did real well. And so if it says three, why should anybody say that it was three if it was four? I went back today to try and document what went on, and there it is, four building human relations specialists - salary, $^0,000. A cutback like this is a 25% cutback in a program that the Board approved in the number 1 priority area of this Board. If the Board's wishes on these things are not followed, I don't see what we are sitting up here for. If we can't vote a program and then it be implemented, then

R. #265 Personnel Approved cont'd

f U83

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

R. #265 Personnel Approved cont' d

Mr. English cont'd

there is no need for this Board. And if we can't get it clear east simple in a budget book that tells us exactly what we did do in the past, and not tell us we voted for only three human relations specialists, what are we doing here? Why do we have the budget process even? Personally, I think we voted for four; I think we are due an explanation of why we don't have four, and I think we ought to implement the four. And I think that the fact that only three wanted the program; my understanding is that this Board is supposed to decide what goes on here as policy, and when we vote a program, it is to be done, and it is not up to the whims and wishes of other people out there, the employees of the system, as to whether they are going to follow the policy or implement the program. If they don't like the program:,, they can get out. They do what they can to change a program within a system, but if you don't like it to where you can't implement it, then get out. And if you don't get out, I will see what I can do to help you get out. If our evaluation process does not include some evaluation of whether a person implements the Board policy, I think it is a bad mistake, and I think we need to change that. And I hope we get a report back on what happened to the fourth human relations specialist very quickly. Mr. Donwerth - Mr. English, I would .just like to call your attention to one thing, that we do have a procedure for the discussion of personnel in Executive Session, and I feel that we should adjourn to Executive Session when we have any comments of this nature to make. Dr. Start - Paul got himself a little wrought up here, but really we are just talking, Floyd, about the fact that we passed, based on a recommendation, the four people, and he is asking why we only have three? We are really not discussing personnel action; we are just asking for an explanation of why in a number 1 priority in the district, that we passed for four coordinators and why we end up with three?

Mr. Brown - I think what he is asking is much more significant than that though. He is saying, as I hear you, Paul, that in a budget, there was listed something that was approved by Board action, which in fact the Board approved something else. If I hear you correctly, you are angry because you have some lack of confidence in the credibility of a budget that is prepared in that manner; is that right? Mr. English - I didn't have, until I looked at this. until this.

I had great belief and faith

Dr. Smith - I did receive the message and we will have a report on the human relations specialists.

Mrs. Potts - Back to the Personnel Report. I think we were discussing that, and with no further comment, I would like to call for a vote. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted nay; and Mrs. Potts voted aye. -Mrs. Potts declared that the motion carried. (Personnel Listings - Pages U9I - 1+99-)

PAYROLLS, ENCUMBRANCES AND PURCHASING R. #266 Approval of Payrolls and Encumbrances

It was moved by Mr. English and seconded by Mrs. Hill that the recommendations #1 and #2 (ratification of August payrolls and authorization of September payrolls) be approved, and payment of encumbrances as listed for July 28-August 23, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Purchasing

R. #267 Approval of Purchasing Items

A motion was made by Mrs. Hill and seconded by Mr. English to approve Purchasing items B-l through B-5 as follows: 1.

Purchase of Offse Paper Purchase of offset paper for use at Washington Print Shop from Ansley Paper Company which submitted the low quotation in the amount of $2,338.20 to be charged to Account G 21+0.05-

Purchase of Personnel Directories Purchase of personnel directories for use by all schools from Century Printing Company, Inc., which submitted the low quotation in the amount of $l+,290.00 to be charged to Account G 130.18.

484

MINUTES OF rJEETIKG QF SEPTEMBER

3, J.976 - CONT'D._ ___________ _ ____ =.. .....____

Purchasing cont'd 3.

Purchase of Acoustical Blocks and Cement

Purchase of acoustical Blocks and cement for use by the Maintenance Department for Jefferson Middle School gymnasium from The Denman Company, Inc., which submitted the only response to Quotation #4686. This purchase in the amount of $2,453.40 is to be charged to Account BL 5620.05. 4.

R. #267 Approval of Purchasing Items - cont'd

Approval to Purchase Ice Machine Approval to purchase ice machine for use at Capitol Hill High School from Johnson & Johnson Enterprises (price carried over from low accepted quotation received on May 19, 1976). This purchase in the amount of $1,134.30 is to be charged to Central Food Service Account.

5â€˘

Purchase of Electronic Parts and Supplies Purchase of electronic parts and supplies (resistors, vacuum tubes, plugs, cords, couplers, bridge rectifiers, etc.) for use by the Maintenance and Supply Departments at various locations from the following companies which submitted the low quotations: Wholesale Electronics Radio, Inc. Radio Supply, Inc. Trice Wholesale Electronics Electronic Supply Company

Total

417.90 126.50 410.06 86.50 1Q2.00 1,142.96

These purchases are to be charged to Account G 74-0.03. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

UNFINISHED BUSINESS

Motion made by Mr. English and seconded by Mrs. Williams for consideration at the meeting of the Board on September 13, 1976:

"I move that the Human Relations Committee continue to function through the 1976-77 school year, with these responsibilities: 1.

To monitor and evaluate implementation of the Board's Human Relations policy, Board-approved Human Relations programs and Board-approved goals and objectives, as they relate to human relations.

To make written recommendations on improvements in policy and implementation to the appropriate administrator and the -^School Board.

To make written progress reports to the School Board at least once every three months."

Mr. English - I have an amendment. Two weeks ago when this was proposed, there was some discussion about the membership of the committee, and so I would like to make the amendment that I would propose. I would move to amend the motion thusly:

To perform such other duties as were assigned to the committee in the Human Relations programs adopted by the Board June 7 and June 24, 1976.

No employee of the Human Relations Department shall be a voting member of the committee; otherwise, all members of the 1975-76 committee shall continue as members of the Human Relations Policy Implementation Committee, with the President of the Board making appointments necessary to fill vacancies created by excessive absences or resignations and to increase the representation of parents and students.

A majority of the committee's members must be present to take official action. The committee is encouraged to utilize other persons with expertise in various areas as advisors.

Mr. Brown - I will second that. Mr. English - I would like to explain a little bit about the amendment.

There were a

R. #268 Motion Regarding Responsibilities of Human Relation: Committee, as Amended and Tabled for Next Meeting

U85

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

R. #268 . Motion Regarding Responsibilities of Human Relations Committee, as Amended and Tabled for Next Meeting - cont'd

Mr. English cont'd number of duties assigned to this committee in the various components that we approved, and I wasn't sure that my original motion would cover those, so I just covered the water froitt there. And then, no employee of the Human Relations Department being on there; of course, that would take care of the concerns about that. Then we would have all of the committee members continuing except that the President of the Board, of course, would make the appointments necessary to fill these vacancies that have been created by excessive absences or by resignations, and also, increase the representation of parents and students. The committee itself, if you read their minutes, they said that they made recommendations to the administration back as far as last December, asking for an increase in their membership to include more of what I would say, low income parents and representatives. They suggested the possibility of the Title I parents, Urban League, the Mexican-American group, the NativeAmerican Center, and Concerned Citizens. Also, they have asked for someone from the Curriculum Department as a member of the committee. And I think that Clara Burchardt has been sitting with the committee as an advisor the past several months anyway. I think that this then would probably cover, I hope, everything. In one of the components that we adopted in June, the Human Relations Committee asked that the Board have some statement about how many people had to be there before an action was really official. And I think that this way of setting it up, with a majority of the committee there, it will make sure that at least half of the committee members know what it is that is about to be proposed, and of course, the last part about using other persons of expertise in various areas is simply a continuation of the present practice. Mrs. Potts - Is there any other discussion regarding this amendment?

Mrs. Hill - I understood that the committee was being polled as to who wanted to stay on and who did not want to stay on. Was that true or not? Mr. English - I don't know, but I think that this covers it. If they don't want to stay on, all they have to do is submit a letter of resignation and they are off of it, and then the President will appoint a successor. I ought to bring into this, too, that in one of those components which dealt with committees, it has a process there for selecting successors, people who have resigned, in asking the organization that they represent to make some suggestions to the President for appointees.

Mrs. Potts - I have already used that procedure in replacing two people on the Affirmative Action Committee who had resigned. Mrs. Williams - You don't stipulate how many students.

Mr. English - No. The committee itself requested that we add six or seven parents, and I think they wanted four or five students. And I really just left that up to the President of the Board to use her judgment on what would be the best for that committee. Mrs. Hill - Is this normal procedure for a committee then to monitor and evaluate its own program?

Mr. English -~"It is not an implementing committee in itself. It does not implement this policy. And so it would not be monitoring its own work. It is ongoing. It would be monitoring the work of others, although it was a program that it designed. Mrs. Hill - The committee designed it, and then it is going to monitor its design and evaluate its design?

Mr. English - It is going to monitor the implementation of that program. Who would be better informed on what the program was supposed to be about, than the persons who designed it? Mrs. Hill - Is this what we normally do? You know I was thinking that so many times Research gets involved in a monitoring or evaluation.

Mrs. Potts - I think it really varies from committee to committee what their charge is. We have a variety of different functions that the committees serve.

Mr. English - Actually, if you took the Student Rights and Responsibilities Committee and its monitoring efforts, then I think you could probably say that they were monitoring not only their own program, probably their own design, but also their own work, since I think most of the members of the committee were employees in one way, or another in the system. Mrs. Hill - In other words, they were on the original committee?

Mr. English - There were a number of people who would have been on a previous committee.

1+86

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONTâ€™D

Mrs. Potts - Are we ready for a vote on this amendment?

Madam Clerk, call the roll.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr..English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried for approval of the amendment. Mrs. Potts - Is there any discussion regarding the main motion?

Mr. English - I think we are all familiar with the report of the role or position of the Human Relations Committee that was compiled and given to us August 27. On page four of that report it says, "evidence or information showing that the Human Relations Committee has future responsibilities, such as monitoring or evaluating are lacking in the minutes of the Board of Education." Today when I started looking for the number of human relations.employees that we are supposed to have here, it led me to that Addendum #1. In this report that we got August 27, there is an attachment #7 which makes reference to Addendum #1, and it points out that it is a copy of the minutes of that Board meeting, in which it says,"a motion was made by Mr. English and seconded by Mrs. Williams that Component #7 and Addendum #1 of the eight-month report of the Human Relations Policy Implementation Committee be approved." And then it goes on to show that the vote was unanimous. There are excerpts in there. It quotes other minutes where we approved other components of the committee's report, but it doesn't excerpt Addendum #1, and it was in reading Addendum #1 in relation to the number of human relations specialists that we have, that I ran across some more information that I will pass on to you, because there is a paragraph in there which says, "the performance of each building specialist will be monitored and evaluated by a Central Office Human Relations Consultant, building principal, Director of High Schools, and the Human Relations Policy Implementation Committee."

R. #268 Motion Regarding Responsibilities of Human Relations Committee, as Amended and Tabled for Next Meeting cont'd

Mrs. Potts - Are you just calling this to our attention?

Mr. English - Yes, I am just calling It to our attention. my motion now.

I would ask for a vote on

Mrs. Hill - Since I was thinking that most of these things were normally dated, I don't see dates, and I would like to table this for one week. He has added such a long motion here, and I would like to table this for one week.

Mrs. Potts - You are making a motion to table for one week?

Mrs. Hill - For one week.

Mr. Donwerth - I will second the motion to table. On roll call for the motion to table, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion to table carried.

Mrs. Potts - You have your table and it will appear then on the agenda next week, as amended.

Mr. Donwerth - Mrs. Potts, still under Unfinished Business, in the August 30 Board meeting, there were five members present, and at that time I made a statement that tonight, and this being the first Board meeting when all members of the Board were present, I would make a motion. So, at this time I would like to make a motion. I requested at that time that it be voted on tonight when all Board members were present. The motion is that I move the deletion of the portion of the Parents and Students Handbook which deals with the jury type hearing involving students and parents. I have a number of reasons which I would like to speak to now. I brought up the retaliatory measures and things that could happen, and we have discussed this. Some of the Board Members feel that this isn't possible, that there would be no retaliation involved in any way. I submit that there could. I submit that there have been measures taken, and in one particular case, a bribery happened in one of our middle schools where one of the jury type hearings was being conducted. There was a bribery that took place in order to bribe one of the students sitting on the jury to see it the right way. Number two, I would like to bring up the legality. We as a Board are protected from a lawsuit. The priricipals and the teachers that would sit on these jury type hearings would be protected from a lawsuit. We could furnish legal counsel and legal aid for them. The student that would sit on this type of jury hearing, and the parent that would sit on this type of jury hearing would not be protected from civil action. They could be sued, and we in no way, according to statutes, could furnish them with legal counsel, or could pay any part of their suit. I do not oppose the due process. We have due process; we have always had due process. The jury type hearing is only one more step in this. There is an appeal for the studer that is suspended or expelled. Arid what appeal does the principal have if he feels that he has made a decision to suspend a student, this student has requested a committee hearing comprised of this jury type where students and parents are involved, and then his decision is overturned? Where does the principal appeal to? After that, he has no appeal. If he feels that, for the safety of his school that this student should have been suspended and his decision is overturned in ,a jury type hearing, where does he appeal to? Also, we have the loss of time of the principal, and the teacher from the classroom. I feel like we are giving them more responsibili ties than are necessary. I personally feel that that teacher needs to be in that

R. #269 Motion Regarding Trial by Jury Portion of Parents and Students Handbook

1+87

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D R. #269 Motion Regarding Trial by Jury Portion of Parents and Students Handbook - cont'd

Mr. Donwerth cont'd

classroom teaching her class. We talk about wanting to get the teachers out of the hallways, and we don't want them to be policemen, but at the same time we want them to serve on a jury when they should be in the classroom teaching their classes. I don't really feel like that a truly fair hearing can be achieved through this jury type where students and parents are sitting on this jury; it could be a popularity contest. If you have a star fullback on the football team that has slugged someone and he is going to get expelled, you run into a popularity contest. The kids that are sitting on the jury, and possibly the parents that are boosters of that particular school wouldnot want to see that star fullback out of school or suspended. So this could overturn the decision. I don't really feel like that you are going to get the type of student to volunteer for this jury type duty that you would really want, because they are going to be so involved in other extracurricular activities, that they wouldn't have time to serve on the jury. I did hear earlier that some people have signed up that wanted to discuss this, and before we vote on it, I would like to hear from the other people that have requested to discuss this.

j \

Mr. Potts - I see that Sally Kliewer is still out there, and we thank you for your patience in waiting to this point to speak.

Mrs. Kliewer addressed the Board in support of the deletion of the trial by jury system from the Parents and Students Handbook.

| i

Following Mrs. Kliewer's remarks, Mr. English stated: I have a substitute motion to make. I would move that in the Parents and Students Handbook, the jury process for middle school students be amended to substitute an additional patron for the two students on the jury.

Mr. Brown - Second. Mrs. Potts - A motion by Mr. English and seconded by Mr. Brown that would amend the jury system clause for middle school students, to drop the student component and replace it with one additional parent.

Mr. Donwerth - I would like to ask a question of our Attorney at this time. Mr. Johnson, would not a parent or a student serving on a jury type hearing that was sued be liable for their own expenses in this suit? Am I correct in assuming that this Board, according to the State Statutes, could not provide counsel or funds for these individuals to protect themselves in a lawsuit? Mr. Johnson - No, I don't think they would. They wouldn't have the same immunity that members of the Board would. We do have a statute that provides that you may have an insurance for members of the Board and personnel of the district. I don't believe they would be considered as personnel. I would say that they would not be entitled to protection as an employee. Mr. Donwerth - In light of that, Mr. English, I submit to you that you cannot find parents that are willing to serve on this committee, when the word goes out that they can be sued individually for any action that they take in the jury type hearing of the individual that they are trying. They have no immunity. Mr. English - I think you have touched on something here in which the Board once again has been misinformed. Unfortunately, I believe it was by the Principals Association. We all received a letter last Friday in which they say that there are some legal aspects involved in the implementation of a jury type hearing which have not been presented. It says that you and the community should be aware of the legal suit in Tulsa against all members of a similar committee which included parents and students. The legal responsibilities of the members of the jury should be thoroughly explored. I got that letter and immediately it says to me that there is a legal suit in Tulsa against all members of a similar committee. I checked into this and talked with the President of the Tulsa Board. Actually, the lawsuit was filed against the principal, the committee members, and the members of the Board of Education. It alleged a conspiracy. In Tulsa the School Board Attorney represented everybody involved in this .and',I. as a matter of fact, has gotten the principal dismissed from the case. They have dismissed the .committee members from the case, leaving only the Board Members at the present time and, of course, they are optimistic about that. So here we have a situation where Tulsa, which as they say has a similar committee, students, parents; and incidentally, that system has been in operation more than just this year. This case here involves something that happened last school year. So now it has been determined to be legal and they are home free.. I had no problem . with a lawsuit being filed anyway, because lawsuits don't mean a thing except somebody wants to allege something. And unless you win that lawsuit, you haven't got anything. If we operated on the basis of a lawsuit being filed, we wouldn't be-.'abl to move around here. So I think that when you get down to it, that.we are going to find very simply that this is all very legal and they are an arm of the school system, in effect, and that they would be well protected by our Attorney representing them, just as he represents School Board Members. You know we can be sued individually too. So I think by moving here to take the middle school students off of the committee, we are getting into now the much older students who are able to handle.this much better. Incidentally, you will remember that this past year we had Uo of these committee type hearings, and I have not received one phone call from any student's

1+88

MINUTES OF MEETING OF SEPTEMBER 13, 1976 -CONT'D

Mr. English cont'd

parent, any parent who was involved on the committee, who said, you know that was a terrible experience. We have not seen the news reports that say somebody got whipped up on after they were a juror in one of these cases. We just don't have that kind of data. SÂŠ I like to thiakthat when we don't have anything negative, then it is positive. Certainly the survey didn't bring us any hard data on who all had been hurt and all this. I would remind you, too, that remember, if you will recall how the suspension thing goes, that it picks up steam in the last half of the year. I would really propose that the Board, through the administration of course, monitor this, and that we have a monthly or bimonthly report on what is going on with this, including anonymous type of questionnaires of everybody who is invoved in this process, from the witnesses to the student jurors, to the parents, to the kid who is accused, everybody in that process, that they be surveyed and we find out. Did you feel intimidated? Would you do it again? Would you recommend it to your friends? If not; why not? Were you harmed because of this? And we have the time in these months ahead to do this, because you don't have that many of these happening, and you don't have that many lengthy suspension cases. Remember this year we have expanded what they can do without this jury hearing, to five days; it used to be three days. Now you can keep a kid out of school a whole week without one of these hearings. So there is much more flexibility than in the past.

Mr. Donwerth - I did check with the Attorney on this. This is the opinion that I received from our Attorney. You are talking about a committee in Tulsa. Are you talking about a committee comprised of students and parents also? Weren't these charges just dropped against the students and the parents and the principal and levied only on the Board? Mr. English- The Judge, on motion of the Attorney for the School Board, dismissed the suit against the parents, against the students, all of the committee members, and against the principal of the school.

Mr. Donwerth - And levied all of the charges and all of the lawsuit against the Board of Education only. Mr. English - The only defendants left are the members of the Board of Education. Mr. Donwerth - That was sure nice of that Attorney and nice of that Judge to do that, but I can't say that we would always have this happen by the Judge. And I still submit that we cannot furnish legal counsel or funds for these students and parents to defend themselves.

Dr. Start - I don't like to be mislead. There are three things that have been said in the last few minutes that have mislead me. One is the issue that Paul raised. The second thing that mislead me was the fact that, Mr. Donwerth, you said that you were aware of bribery occurring in a jury trial in our school system, and I think you ought not say such things unless you can prove that, because otherwise you are misleading me. And number three, jury trials can't ever occur after a principal's decision. As you will recall',, the student has an option to either have an administrative hearing on the charges against him or he may submit himself, if he chooses the jury trial, before the principal's decision to dismiss.

Mr. Donwerth - Or he can accept the principal's decision. Mrs. Potts - In both cases, the principal's decision is final. decision of the committee. It is only a recommendation.

It is not the

Mr. Brown - In other words, the principal's decision supposedly is unfair and unbiased and has not been made before the hearing has been held. The principal doesn't make his decision, hopefully, before he has had a chance to get the facts.

Mr. Donwerth - No, of course, if they want a hearing of that nature. always forced to have this hearing, are they?

They are not

Mr. Brown - But if the principal has made his decision prior to the hearing, then our point is made. If the principal has already decided that he is going to expel someone before they ever get a hearing, that is already his decision, that decision has already been made; then why does he need a hearing? That is the very point of the system. The assumption is that the hearing would be totally unbiased; the principal would be able to listen; he would be able to judge on the merits of the case, and that case only, not all of the other things that the kid had done, and on the basis of that, make a decision. If the principal has already made the decision and is going to kick the kid out, then it is just no problem; he is gone.

Mr. Donwerth - I appreciate Mr. English at least eliminating the middle school students from this, but I still feel like if it is bad, it is bad all the way. I feel like we should take it completely out. I just feel like if a hearing is necessary, then why can't the hearing be conducted by the assistant principals, a teacher and a counselor? Why must we bring in parents and students to sit in on a hearing? And in addition to that, it isn't that easy to find parents and students to volunteer to serve

R. #269 Motion Regarding Trial by Jury Portion of Parents and Students Handbook - cont'd

U89

MINUTES; OF; .MEETING- OF SEPTEMBER... 13,, 1976 R. #269 Motion Regarding Trial "by JuryPortion of Parents and Students Handbook - cont’d

CONT' D

Mr. Donwerth cont' d on these, committees.. I.know of one principal that spent , a lot of time trying to find parents to serve on one last year. I know of two parents that served on a committee at a school that refused to ever serve on another committee. I wasn’t just throwing you a bluff, Armond, I did hear today of a bribery involving a student that was sitting on a jury.

Mr. Brown - Of course, that's not unusual, you know. There was a Teamsters Union official who went to jail for bribing the jurors, so I don't think bribery at any level is all that uncommon. Mrs. Potts - Let's confine our discussion to the substitute motion.

Dr. Start ■- But in discussing the substitute motion, we must clear up the misapprehension that Mr. Donwerth has. The student who is accused of an offense has his choice between an administrative hearing conducted by the principal or his designee, or a jury trial. Do you understand that? Mr. Donwerth - I understand that, but I see no reason for the jury trial. Dr. Start - So he has the choice of either method. He can select the administration if that is what he wishes, or he can select a jury trial, either one, before a decision is made.

Mr. Donwerth - Why couldn't this jury hearing be comprised of counselors, principals and teachers, and leave the students and parents out of it? Dr. Start - I guess for the same reason that the police officers don't sit on juries.

Mrs. Hill -We have been talking about bribery; these things, the tensions that we are putting on students, and you really admit that it happens even in the adult world. Do we really want to put this kind of tension, pressures on our middle school students, our high school students, our lU-year olds? Also, in one place we are talking about parents. In our book it also talks about it would be a patron. A patron really could be anybody; it does not have to be a parent. Sometimes I would question that maybe you could go around and sign up at any building. I question how desirable that would be. Also we have been talking about no hard data, on this, repercussion from students. We are hearing a lot of it. We say we have no hard data to date. That is true. And of course, the question is why. Maybe they figure if the data is brought forward, the problem will continue, the more it is brought to light. So maybe it is easier to remain silent than to bring the data forward.

Mr. Brown - Are you saying that the principals have data supporting that contention and they won't bring it forward? Mrs. Hill - I have heard so many times about the pressures that are put on these students that have to serve on these juries,of the repercussions that happened. I have not heard it once; I have heard it many times.

Mr. Brown - F„rom the students; from the parents; from the principals; is it a supposition on the part of somebody that it might happen? Mrs. Hill - It is people in the school system, the principals and teachers who have been involved in this type of thing. I have not talked to a student that has been involved in the jury system.

Mr. Brown - But the principals are sure that the students have this kind of pressure Mrs. Hill - Yes.

Mr. Brown - But the students haven't toldtteprincipals, because they don't want to tell them? Mrs. Hill - They may have told a teacher or a counselor, and they are ready to drop it at this point. Mrs. Williams - It seems that we are spending a lot of verbiage on just certain situations that are lifelike. And all of a sudden we are getting to be the protectors of whom? What is so wrong in letting an individual elect whether the decision be made by the principal or a jury? Those of us who have served on juries know that certain risks are involved in good government. I just don't think this is necessary at all, and I call for the.question. Mrs. Potts - It sounds like the discussion is concluded. Madam Clerk, call the roll on this substitute motion which would change the motion to eliminate the middle school students.

^90

MINUTES OF MEETING OF SEPTEMBER 13, 1976 - CONT'D

Mr. English - I really would like to say now that I hope that this is resolved. I hope that we don't have this issue to deal with again this year. I would really hope that the principals could get together and work out some guidebooks for the student jurors and the witnesses and others who might be involved in a jury system. I think they need some guidebooks for the students who are accused, so they will know how to operate, and some uniform procedures for the jury trials, and also for the selection of people to serve on these juries. There is a need there and there is an opportunity for some people to do some very positive, valuable things for the students and the people of this school system and of the district. And if you can get past your displeasure over the policy, I think you can find that it will operate much better if you do the guidebooks and you do this sort of thing that makes it work. Without those, of course, we may have some problems. And part of the process that I talked about the surveys of what is going on, I think that probably in that we will be able to tell really the efforts being put forth by the individuals out there in those buildings to make the system work.

Comment Mr. English

Mr. Brown - I would like to say that if at the end of a period of time the right kind of documentation and the right kind of support, and the right kind of work comes forth to prove the allegations, then I will vote to remove this from the book. But one of the things that concerns me is that it is so easy to live off of what might be or what could be. It is so easy to get so tied up in something particularly that is innovative and different, that you never give it a chance. I am concerned that this have a chance. If it doesn't work, then we will redress it and do it again some other way. Mrs. Hill - I agree. I am an amendment, because I do with Dene, that I hope our hearsay on some of this we

Mr. English - I think we us want that to go on in system. However, at the we intend to let anybody

sorry I misunderstood the motion. I thought it was merely not support the jury trial. However, it passed and I agree principals will give us data and it will not just be have asked for.

all agree that if we have that kind of data, that none of the system here, being detrimental to the students in the same time when we say that, I hope we are not saying that sabotage the system.

Mr. Donwerth - I am sure that we have enough trust in our administration that if they have a directive, that they will implement the jury hearing, if that is the way it is to be, if they can find people to serve on it. Mr, English - I can speak from experience of two years ago when we had an absenteeism policy which was not implemented. It was voted by the Board; it was not implemented by all of the principals of the school system, and we had the Research Department to do the research to show that it was not implemented.

ADJOURNMENT A motion to adjourn was made by Mr. Brown and seconded by Mr. English. voted aye. i I

All members

R. #270 Adj ournment

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST:

Approved the 20th day of September, 1976.

U91

MEETING OF SEPTEMBER 13, 1976 - CONT'D Personnel

TERMINATIONS

Major Classes of Terminations:

Voluntary Resignation

a. b. c. d. e.

Changing aiployment Leaving Oklahoma City Area Early Retirement i Personal Reasons No reason given

Mandatory Retirement

Notice of Dismissal

II.

Discontinuance of Employment a. b. c. d. e. f.

Termination from leave of Essence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

PROFESSIONAL EDUCATIONAL

Terminations

Alexander, Donna

Aileri,~Janlce Anderson, Agnes

Barnett, Yvonne Beaton, Linda

Bell, William Botkin, Samuel

Bowen, Faylease

Brackleln, Karla i

Bullard, Joann

Burden, Lynne

Burdick, Susan

Carr, Carolyn

Marshall Math

7-28-76

Orchard Park Language Arts

8-05-76

Telstar Elementary

5-28-76

Riverside Intermediate

5-28-76

Hoover Science

5-28-76

Grant Driver Education

5-28-76

Marshall Math

7-29-76

Longfellow Reading

8-12-76

Classen Biology

7-27-76

Special Services Speech Therapist

7-26-76

Northeast Math

8-09-76

Kaiser Primary

5-28-76

Star Spencer Social Studies

8-10-76

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

MEETING OF SEPTEMBER 13, 1976 - CONT'D

Personnel

........... ........ ........................... .

........ 1

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

DEGREE COLLEGE

SALARY

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations Coker, Edwina Condreay, rhilllp

Council, David Dommer, Adeline

Dunaway, James Elkins, Steven

Emmons, Wanda

Everly, Lewis

Fee, Jolene Foshee, Jerral

Francis, Susanne

Gibson, Martha

Goetz, Diane Harper, Miriam

Classen Science

Foster Estes Vo-Tech. 7-12-76 Air Conditioning

Moon Social Studies

0-16-76

Shields Heights Primary

0-20-76

Hoover Social Studies

7-20-76

Douglass Auto Mechanics

6-11-76

Northeast Math

5-20-76

Roving Substitute Social Studies

5-20-76

Willow Brook Primary

5-20-76

Webster Social Studies

5-20-76

Grant Counselor

7-21-76

Harding Math

7-30-76

Willow Brook Special Education

5-20-76

Northwest Math ASSIGNMENT

NAME

7-27-76

7-20-76 —---------------EFFECTIVE DATE

— NAME

SALARY

PROFESSIONAL EDUCATIONAL

Terminations

Henderson, Joyce Hilliard, Andrinee Johnson, Brenda

Jones, Ethel

Kessler, Michael Kloberdanz, Kaye Lockwood, Charles Mauldiftr Karla

McElwee, William McNeill, Karen Miles, Tera B.

Phillips, Nilar

Rempe, Mary

Roark, Connie

Orchard Park Counselor

8-13-76

Parmelee Primary

7-28-76

Moon Physical Education

7-21-76

Prairie Queen Primary

8-18-76

Northwest German/French

5-28-76

llH

Ridge-view Primary

lt-12-76

Telstar Primary

5-28-76

Gatewood Primary

5-28-76

Southeast Math

5-28-76

Northwest English

8-02-76

Grant Home Economics

7-19-76

Jefferson Home Economics

5-28-76

Rogers Special Education

8-02-76

Lee Primary

5-28-76

—-

DEGREE COLLEGE

________

APPROVED EXP.

EFFECTIVE DATE

L. ASSIGNMENT

h93

MEETING OF SEPTEMBER 13, 1976 - CONT'D "

’

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

Personnel

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Bnplovments

Leaves of Absence

Annual 1

Professional Leave Blair, John

Eisenhower Math

5-28-76

Hudson, Mary

Jackson Special Education

8-Oli-76

Wheeler, Larry J.

Jefferson Special Education

5-28-76

PROFESSIONAL OTHER

Marker, Dan * Wilson, Ida E.

$16,000. 17,500

M.T. CSU

8-10-76

School Comm. Rel. Human Rel. Coord.

M.P.H. OU

9-01-76

Office of Supt. Affirm. Action Dir.

TECHNICAL Clark, Carla Harris, John

Hayden, Karen Higgins, Charles

School Comm. Rel. Family School Corr.

5-28-76

Grants Management Accounts Manager

8-31-76

School Comm. Rel. Family School Corr.

8-02-76

School Comm. Rel. Family School Corr.

5-28-76

* 1976-77 annual rate

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

DEGREE COLLEGE

APPROVED EXP.

$9825-

M. Ed. CSU

8-09-76

Schooi Comm. Rel. Human Rel. Spec.

Hume, Wanda

9825-

M. Ed. CSU

8-09-76

School Comm. Rel. Human Rel. Spec.

Reynolds, Anita

9825.

M. Ed. CSU

8-09-76

School Comm. Rel. Human Rel. Spec.

NAME

SALARY

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Ross, Geri Scales, Ersye

Smith, Sheryl

Talkington, Lynda

Trammell, Nancy

Williams, Sandra

■ 1

Wolfard, Linda

;

Wood, Sue

York, Mary

Employments

Rogers Social Studies

7-16-76

Britton Reading

5-28-76

Buchanan Primary

7-15-76

Putnam Heights Intermediate

7-28-76

Instruction P.E. Facilitator

8-02-76

Edison Special Education

8-01-76

Roosevelt Science

7-22-76

Jackson Special Education

8-06-76

Eisenhower Home Economics

5-28-76

Additional Positions Holmes, Susan

MEETING OF SEPTEMBER 13, 1976 - CONT’D

h" . ii_______

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Leaves or Absence

EmDlovments

Annual

Professional Leave Blair, John

Elsenhower Math

5-28-76

Hudson, Mary

Jackson Special Education

8-01*-76

Wheeler, Larry J.

Jefferson Special Education

5-28-76

PROFESSIONAL OTHER

* Harker, Dan *

Wilson, Ida E.

$16,000.

17,500

M.T. CSU

8-10-76

School Comm. Rel. Human Rel. Coord.

M.P.H. OU

9-01-76

Office of Supt. Affirm. Action Dir.

DEGREE COLLEGE

APPROVED EXP.

TECHNICAL Clark, Carla Harris, John

Hayden, Karen — -

School Comm. Rel. Family School Corr.

5-28-76

Grants Management Accounts Manager

8-31-76

School Comm. Rel. Family School Corr.

8-02-76

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Terminations Brown, Tommie

Harris, Jean

Jeans, Katherine Jennings, Lois

Jones, Betty

Moreland, Wllla Stell, Geraldine

Webb, Debra

la Orchard Park Learning Center Aide

8-OU-76

Eisenhower Attendance Clerk

7-26-76

Technical Services Intermediate Clerk

9-03-76

Rogers LRTA

7-23-76

Roosevelt Principal’s Secy.

8-09-76

North Highland ESAA Aide

8-27-76

Classen Attendance Clerk

6-11-76

Rogers LRTA

7-30-76

Employments

Monthly

Bell, Linda

$ 380.62

8-10-76

Elsenhower Attendance Clerk

Black, Jacqueline

$ 373.52

8-09-76

Classen Attendance Clerk •i

Bates, Ronnie

Lahm, Jim

389.76

7-21-76

Media Services Media Aide■

Sanders, Daphne

Slack, Katherine

1*81.11

7-26-76

Curriculum Jr. Secretary

Lewis, Gwendolyn

Whitfield, Patricia

397.88

8-23-76

Rogers Instructional Aide

^95

MEETING OF SEPTEBMER 13, 1976 - CONT'D Personnel

RECOMMENDATIONS TO THE BOARD

SUBSTITUTE TEACHERS TOR 1976-77:

Abrams, Rikkie Akre, Stephanie Attebery, Gary Baldwin, Clyta Barnes, Fred J. Bartley, Madelynn Bates, Shirley *Beardon, Easel Bennett, Elizabeth Bennett, Jacqueline Bishop, Esther M. Black, Luke Blake, Douglas L. Boles, Ruth Bowie, Norva Ann Bowlin, Carol A. Bradford, Chip Branstine, Deborah Brennan, Ruth Burch, Kenneth Burleson, Sharon Bums, William Butler, Betty Jo Butler, Diane Cameron, Janet *Carr, Ivorjre *Carver, Cornelius Carruthers, Claude Cathey, Dorothy Chambers, Sharon Clayton, Lee ^Clemmer, Pauline *Clifton, Opal --Collier, Fern *Conley, Mary Cooksey, Phyllis Cotton, Pearl ^Counter, Mattie Corrigan, James Crowder, Mary ■^Curtis, Algie -"-Davis, Gwen Davis, Mary Ann. ’■-Davis, Ruth Dennis, Kenneth Diggs, Cornelius Dillingham, Faye Doescher, Karen Dorr, Karan Dunham, Barry Edwards, Sharon *Efron, Dena Elliot, Mildred Ellis,-Jennie Ellyson, Treva *Fagin, Della Fauss, Ruth A. Fields, Loretta *Fish, Raymond Fitzgerald, Joan ^Retired Teachers

Elementary/Special Ed. Elementary Social Studies Elementary Social Studies Elementary Elementary Elementary Elementary Home Economics Cosmetology Social Studies

Art

ElementaryElementary Spanish Elementary Elementary Elementary Social Studies Social Studies Social Studies' Home Economics Math Elementary Elementary Drivers Education Social Studies English Elementary Math Elementary English English Elementary Elementary Elementary Elementary Business Education Art Elementary Elementary Elementary Elementary Health fit storyEnglish ElementaryElementary Uiglish ElementaryElementary Elementary Elementary ElementaryForeign Language Business Art Industrial Arts Elementary

Foster, Charlene Freeman, Fayetta J. Fuller, Billy Ray ^Fuller, Myra Galloway, John Gardner, Ruth Garrett, Linda *Gieb, Blanche Ginden, Linda «Glazebrook, Grace Goodale, Catherine Gooden, Ravon Gordon, Maxine Gray, Dale Green, Mary Grimmer, Deborah *Hammond, Paul Harkins, Sherrie ^Harris, Margaret Hart, Nelda Hawbaker, Marilyn Hayes, Juanita Hendricks, Patsy Hendrick, Robert Henley, Lois Herndon, Roseann Hershberger, Nelda Hibbitts, Richard Hickman, Norma High, Ida Holland, Mildred Huntley, Loma Jackson, Lesta Jo. Jackson, Margaret *Jackson, Vivian *Jacobsonj Antone Jenkins, Michael Jernigan, William ^Johnson, Almeta Johnson, Lorene Johnson, Mary Jo Johnson, Richard Johnson, Sheila -"-Kalhoefer, Margie Kelley, Marie Kenney, Joan Kistler, Jane Kniffin, Virginia Kostka, Bernice Lacy, James ^Leathers, Nezzie Lawson, Pamela *Lindsey, Orel «-Linzy, Elizabeth Little, Joanne Littleton, Betty Lockwood, Mabel Lucas, Valerie *McCharen, Lura McGarry, D'etta

Elementary Business Language Arts Nurse Physical Education English Elementary Social Studies Elementary/Special Elementary Elementary Elementary Physical Education Speech Elementary Elementary Social Studies Elementary Elementary Business Elementary Social Studies Elementary Elementary Elementary English Home Economics Physical Education Language Arts Spanish Elementary English Elementary/Special Business Elementary Physical Education Social Studies Social Studies Elementary Social Studies Elementary Fhysical Education Elementary Elementary Speech Elementary Elementary Home Economics Elementary Social Studies Elementary/Special Elementary Shop Elementary Elementary Music Cosmetology Social Studies Elementary Social Studies

U96

MEETING OF SEPTEMBER 27, 1976 - CONT'D Personnel

RECOMMENDATIONS TO THE BOARD

SUBSTITUTE TEACHERS FOR 1975-77: McKelvey, Susan McKerson, Carolyn McKinney, Sarah McKinney, Wilbur Mclnroy, Stephanie -^McMillon, Roy Maguire, Madeline Martin, James Mathias, Marian Mead, Mozella Melton, Geraldine Minter, Steven ^Mitchell, Janilou Mobley, Theola *Moon, Clara Mullins, Ann Myers, Bryan Myles, Gary Nail, Mary Neely, Paula Norman, Timothy 0'3rien, Gail Ostafin, Mary ^Parker, Rosa Patton, Alexander Paschal, Catherine Perrin, Sill Pettit, Annita Pierson, Perneice Potter, David Powell, Janet Price, Margaret *Price, Vercie Puckett, Norman Randolph, Barbara Reades, Rose Reagan, Susan Reimer, Roberta Reynolds, Robert Rinehart, Stephen Ripple, Ruth *Robb, Maxine Robertson, Delores Ross, Clara Roth, Marsha Rubin, Jacqueline Sand, Beverly Schlup, Elizabeth Scoufus, Diana Seitter, Calvin Seymour, Mary Shackelford, Melba Shaw, Virginia Simons, Wanda Smart, Steven Smethers, Kathie Smith, Carroll B. Smith, Darla Snith, Karole D.

^-Retired Teachers

Social Studies Elementary Elementary Social Studies Art Vocational Ed. Home Economics English French Elementary Spanish Elementary Elementary Elementary/Special Ed. Elementary Elementary Band Business Elementary Elementary Elementary Elementary Elementary Home Economics Physical Education Business Social Studies Elementary Elementary Elementary Elementary Elementary/Special Ed. Elementary Math Social Studies English Elementary Elementary Music Social Studies Elementary Elementary English Elementary Elementary English Art Elementary/Special Ed. Elementary Science Art Language Arts Elementary Library Science Social Studies Elementary Elementary Special Education Elementary

Smith, OlaSmLth, Susan Smith, Sylvia *Spotts, Hannah *Stone, Rhea Stowe, Susan Swagerty, Berle Swanson, Flora Sweet, Mary Swift, Dorothy Swift, Mildred *Taylor, Emma Jo Taylor, Mary Ann Tatro, Rosemary Thomas, Jack Thomas, Lonnie Tiger, Marian Tigert, Scott *Townsend, Willie Tyson, Nellie Voss, Dorothy Vrbenec, Cheri Walker, Ronald Wallace, Letha Waller, Norma Ward, Mary Warden, Joan Wangrud, Carole Warren, Carole Warren, Julia Wehba, Bonnie Welsh, Carol Werneke, Jennifer Wheeler, Audrey White, Kathryne White, R.C. White, Rebecca Wiley, Alice Wilkinson, Beth Williams, Gertrude Wilner, Janice *Wright, Gennie Wyatt, Nancy Wylie, Jane Yarbrough, Linda Yates, Ruella Young, Geneva Zuhdi, Selma

Elementary Elementary Special Education Elementary Social Studies Elementary Industrial Arts Elementary English Elementary Elementary Elementary Elementary Speech Special Education Art English Art Elementary Elementary Social Studies English Biology Elementary Elementary Elementary Science Social Studies Elementary Elementary English English English Latin Elementary Social Studies Elementary Cosmetology Elementary Elementary Elementary Elementary Elementary English History/Special Ed. Elementary Cosmetology French

X h97

MEETING OF SEPTEMBER 13, 1976 - CONT'D

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations

Aday, Beverly

Central Food Service Unassigned Helper

5-28-76

SupplyReceiving Clerk

8-03-76

SUPPLY Terminations

Whitaker, David

â– TRANSPORTATION

Terminations

Employments hr

Leake, Morris

{

Bus Driver

Monthly

5-28-76

Perkins, Raymond

7-26-76

Perkins. Ravmond

w NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

Transportation Serviceman

ASSIGNMENT

SERVICE Terminations

! i

Bean, James

Canary, Everett

Collins, Ronnie

Fishburn, Jack Heinze, Michael

Holiday, Karey Jackson, Lewis

Kennedy, Jimmy Lowry, George Smith, Eural

Employments

Monthly

Shiferaw, Sahle

$1*61.83

7-27-76

Southeast Floorman

Heronville Custodian

8-06-76

Southern Hills Custodian

8-17-76

Capital Hill Middle Floorman

7-30-76

Southeast Licensed Floorman

7-23-76

Western Village Floorman

8-13-76

Rockwood Floorman

7-23-76

Robinson, James

1161.83

7-28-76

Rockwood Floorman

Ilf

All Schools Relief Floorman

7-16-76

Gabriel, Larry

1161.83

7-22-76

All Schools Relief Floorman

7-13-76

Love, Everett M.

U61.83

7-23-76

All Schools Relief Floorman

Hoover Floorman

7-22-76

Westwood Floorman

7-20-76

Young, Henry

1*61.83

7-27-76

Westwood Floorman .

;

H98

MEETING OF SEPTEMBER 13, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations

Employments

Monthly

Burton, Edwin

Dobbs, Frank D.

$1)61.83

7-13-76

All Schools Relief Floorman

Williams, Obie

Gray, Willis

U61.83

7-16-76

Nichols Hills Floorman

Oluwole, Ferdinand

Jones, David

1)61.83

8-05-76

Edgemere Floorman

Woody, Marvin

Harks, Wayne

1)61.83

7-16-76

Marshall Floorman

Dixon, Alfred

Hiles, Charles E.

1)61.83

7-15-76

Hillcrest Floorman

Diggs, Alexander

Rav. Harry L.

1)61.83

7-28-76

Marshall Floorman

Clipper, Steven

Robinson, Hosea

1)61.83

7-20-76

Northeast Floorman

Wilfong, Bobby

Shoemake, Bobby

1)61.83

7-22-76

Arthur Floorman

Minter, Henry

1)71.98

7-20-76

All Schools Relief Floorman

Transfer Selassie, Alemtshay

Terminations-Substitutes Butler, Charlotte

NAME

All Schools

ASSIGNMENT

8-03-76

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations-Substitutes Hill, Reginald

Pascel, Townsend Richardson, Carlton

Uruemu, Ukueku West, Billy J.

lb he

Heronvllle

7-02-76

Edgemere

7-27-76

Van Buren

8-02-76

Shields Heights

8-02-76

Burbank

8-09-76

Employments-Substitutes

Hourly

Ballard, Earl D.

$2.20

7-26-76

Heronvllle

Barbee, Nun Usley

2.20

7-26-76

Star

Cudjoe, Christopher

2.20

7-27-76

Willard

Prince, Willie

2.20

7-13-76

Culbertson

^99

MEETING OF SEPTEMBER 23, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

MAINTENANCE

Terminations

Valejo, Raymond

Grounds

Employments

Monthly

Posada, Mike

$619.66

Bnployments-Temporary

Hourly

Zink, Steve

7-12-76

Bohrofen, Homer

7-26-76

Pump & Insulation

---------------------------------- j

2.20

7-22-76

Concrete

Termlnations-Temporary DeFreese, John

Donwerth, Don

be he he

Little, Morris Steele, Larry

Stevenson, Christopher

Taylor, John

Painter

7-19-76

Concrete

8-06-76

Carpentry

8-06-76

Concrete

7-23-76

Electronics

8-09-76

Steamfitting

8-10-76

ASSIGNMENT

MAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

MAINTENANCE

Termlnations-Temporary Zink, Steve

Concrete

8-06-76

Campus Police Patrolman

8-06-76

Campus Police Patrolman

8-06-76

Campus Police Dispatcher

7-31-76

SECURITY

Terminations Burney, Harold

Hardy, Michael Prather, Coy

Fletcher, Paul

ENGINEERING

Kastl, Frank

Engineering Electrical Engineer

6-30-76

Employments

Monthly

Copeland, Robert

$lÂ»92.27

7-08-76

Campus Police Dispatcher

500

MINUTES OF MEETING OF SEPTEMBER 16, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD CONFERENCE ROOM, ADMINISTRATION

BUILDING, THURSDAY, SEPTEMBER 16, 1976, AT 8 A.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Central Office staff members; representatives from professional groups and news media. The meeting was called to order by Mrs. Potts.

Call to Order

Roll call established that five of the seven Board Members were present. Mr. Donwerth and Mr. English entered the meeting at 8:15 and 8:17 respectively.

Roll Call

Mrs. Potts stated the purpose of the meeting - Consideration to request the Association of Classroom Teachers, Inc., to submit its authorization forms.

Purpose of Meeting

Dr. Smith remarked: In keeping with the Board's instructions, Mr. Ginn and staff have been involved in the validation process of those cards submitted by the American Federation of Teachers on September 10, 1976. They are in the process now of checking to see that the names submitted are on the eligibility list. They will begin the /checking of the signatures against valid signatures today. There has been no tally or no count made at this time, but at a casual glance, just looking over the list, it appears that the number of cards submitted may be near the 50% of those eligible to sign. There have been additional cards submitted since the original date of submission. Those are being receipted, but will be validated separately and apart from those that were receipted September 10. I would like to ask for the Board's consent that we accept no further cards at this time, until the validation process is completed, and then further action be taken. There were some cards submitted again yesterday afternoon, but as indicated, those are being validated separately and will be noted in the results of the validation process that will be submitted to you. So again, it would appear that there is near 50% of those eligible to sign authorization forms that have been submitted by the American Federation of Teachers. Mrs. Potts - I would want to raise the question about our accepting any further cards from AFT.

Dr. Smith - We have got to have a cutoff date some time, in order to ever complete the process.

Mr. Brown - I would think that we are due to count the cards that were presented, as we will be if we ask for ACT cards. And then we can go back at another time and add to. But I thinlt.the cards that have been submitted are the ones that we are going to count, and. are the ones that we voted to accept and count. Mrs. Potts - I wonder if we should continue the process that we have of noting when they arrive and keeping them separate from the others. I would want to make sure that we are on legal ground with regard to these cards, and we would be making a ruling if we had such a motion at this time that we would not accept any more. We are lacking our Attorney's advice in this area.

Mr. Brown - Why don't we do what the procedure said, and then if it needs to be clarified by the Attorney, then we can come with a motion Monday night to include them in the process, if that is what the Attorney says we should do. Dr. Smith - We will need to cut off some time, in order to prepare our report to you. As we indicated, we have planned on validating those cards, but we would show them separately from those that were submitted on September 10. But in order to get our report, we will need to have some cutoff time; we would have to stop receiving cards at some time and validate them in order to prepare our report. Mrs. Williams - Then if you call for the ACT cards, that is another 30 days, isn't it?

Dr. Smith - According to the agreement, they do have 30 days in which to submit their cardsâ€˘ Mrs. Potts - I am wondering if we cannot wait until Monday night, at which time we would have an Attorney present, and he could give us his opinion about a motion for a cutoff date on receipt of AFT cards.

501 MINUTES OF MEETING OF SEPTEMBER 16, 1976 - CONT'D

Dr. Smith - If we complete our validation this afternoon of the cards that we received to date, and we receive cards in the morning, shall we proceed with validating those? What about the ones we received this morning? Mr. Donwerth - We do need the Attorney's opinion on this. I don't think that we can accept cards,any other cards from AFT, and we can only accept cards one time from ACT. They have 30 days to turn them in, and when they turn them in, they turn in the bulk of their cards, and we start validating them. AFT turned their cards in with the claim that they did represent the majority of the teachers-. They did that last Friday a week ago.

Mr. Brown - I think that the cards we have to count are the ones we accepted. And I think that the same thing is true of ACT. When we accept their cards, that will be the ones that we validate. And so the cutoff is there. You can receive the cards and hold them, but I don't think they ought to be included in the count. Mrs. Potts - But my question would be whether we are having the problem of interference of the Board. I want, to make sure that we are not running into trouble in that area, before we do have our legal advice. So what we are really saying is to go ahead and accept these cards. We will get a legal opinion on it and come with a motion Monday night regarding that.

3. #271 Motion to Accept VCT Authorization Jards

Mr. Brown - Since there appears to be a reasonable doubt as to.the fact that the Association of Classroom Teachers represents the majority of eligible professional educators, I move we, as provided by a negotiated agreement, ask the Association of Classroom Teachers to submit their authorization cards.

Mr. English - Second.

Mr. Donwerth - Have we actually counted or validated enough of the AFT cards at this time to make sure that there is a reasonable doubt that ACT does not represent the majority? Mrs. Potts - I understand from Dr. Smith that there is this question that has been raised, and under the negotiated agreement, once this question is raised, then we have the right to ask for ACT cards.

I !

Dr. Smith - Mr. Donwerth,. again, to make it clear, we have not completed the validation process. They have not checked the signatures on any of the cards. There has been no tally or no count made. But just on a casual glance at the list, and with those where it has been noted that they were eligible to sign a card, it would appear that it is near 50$. |

i I

Mr. English - About what percent are being disqualified?

Dr. Smith - Between 200 and 300, I believe. were eligible to sign cards at that time.

There was some question as to whether they

Mr. English - How many did they submit to us altogether?

Dr. Smith - AJT had indicated about 1530, I believe. And then as was indicated, they have submitted cards since that date. We have been noting the date received and just receiving them, and will process those completely separate and apart from those submitted originally. Mrs. Hill - Will ACT need to present them to the Board like AFT did, submit them here to the administrative staff?

Mrs. Potts - The interpretation on that at any time to the administrative staff that if ACT wishes to bring their cards do that, or they could submit them at a

or could they

from our Attorney is that they can be presented or to the Board. I think it would be logical in to the Clerk of the Board, that they could Board meeting; whichever they prefer.

Dr. Start - How many are eligible? Dr. Smith - Almost 2500 as of September 10, which was the cutoff date.

Mrs. Williams - And ACT has 30 days to turn in their cards?

Mr. Brown - According to the negotiated agreement, they have 30 days. Mr. Donwerth - I still can't understand how we can accept a bulk of cards from an organization which says we represent the majority of the professional educators, and then continue to accept cards after that date.

Mr. Brown - We haven't decided. What we want to do is ask our Attorney whether we have to or not. And we don't want to say that we can't do it, when legally we might be bound to do it.

502

MINUTES OF MEETING OF SEPTEMBER 16, 1976 - CONT'D

Mrâ– Donwerth - Also, if we validate the cards on one date for one organization, I feel that it is unfair to set a date 30 days forward and validate cards 30 days ahead for the other organization. Mr. Brown - We don't have any choice about that. Mr. Donwerth - If we set the same date to validate ACT cards that we set to validate AFT cards, we do have that right. Mrs. Hill - We should not wait until the ACT cards come in before we choose a date.

Mr. Donwerth - No, we should choose September 10 to validate ACT cards. Mr. Brown - But we don't have ACT's cards right now. that is the day when we have to make that decision.

When they bring their cards in,

Mr. English - I would like to ask a question about what our past procedure has been on accepting the cards, as to whether they have to be presented to the Board or whether they have to be presented to the Clerk, or just what?

Dr. Smith - We have had it as one of your procedures, where they could submit them to the Clerk of the Board; it has not been specified that it would have to be in an open meeting. Mr. English - And that was under a procedure set up by the Board?

Dr. Smith - I believe it was. It gave even the time of the day when they must be submitted, on or before 5 p.m. of a certain date.

Mr, Brown - Do we need to vote before the validation can begin? We did vote before the AFT validation began. Do we have to vote before the ACT validation can begin? Dr. Smith - If that doesn't authorize us to begin the validation process of the cards at that time, I think there will have to be some answers to -what is going to be the cutoff date, what will be the procedure, etc. We will have to develop, again, another set of validation procedures for this; either do that or ratify the one that you have already adopted for the validation of the current cards. Mrs. Potts - Is the staff going to be handicapped in proceeding, or is there any possibility of a legal problem at this point in asking for the cards?

Dr. Smith - In my opinion, with this motion, if they submitted their cards, we would receipt those cards, seal them and accept them like we did before, and wait until the validation process is adopted and approved before we would begin the validation. A week ago, you did say to accept those cards that were submitted at that date. We did not proceed with the actual validation, other than the preparation of the eligibility list, until the procedure was adopted. You are now requesting the organization, in keeping with the negotiated agreement, to submit their cards.

Mr. Donwerth - But at some point we do need to set a cutoff date that we would validate them from. It could be the same date that we used for AFT, or whatever the Board favors. Mrs. Potts - I would suggest that the staff come with these recommendations Monday night. Does that meet with the Board's approval? I think we are ready to vote.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mrs. Potts continued: The meeting was called for this specific purpose, and so at this time a motion to adjourn would be in order. ADJOURNMENT

A motion to adjourn was made by Mr. Donwerth and seconded by Mrs. Hill. voted aye.

THEREUPON THE MEETING WAS ADJOURNED. (A.mechanical recording of this meeting is

ATTEST:

Clerk Approved the 27th day of September, 1976.

All members

R. #272 Adj ournment

503

MINUTES OF MEETING OF SEPTEMBER 20, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, SEPTEMBER 20,. 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

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The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

Roll call established that all of the Board members were present.

Roll Call

Mrs. Williams introduced Ms. Felicia Parr, a student at the Central Innovative School, who is serving as a Board Member aide for her. Mrs. Williams explained some of the things that she would be doing as she serves in this capacity.

Visitors Introduced

Mrs. Williams also introduced Mrs. Sheryl Mitchell Miller, a visitor from Los Angeles, California, and Head of Community Relations for Blue Cross for part of southern California. HEARINGS

Mrs. Potts introduced Mr. Bob Hess, Elementary Principal and past Chairman of the School Environmental Commission. Mr. Hess's remarks were in regard to plans of the School Environmental Commission for 1976-77As a part of the School Environmental Commission program for 1975-76, Mr. Ken Smith,. Landscape Architect for the Oklahoma City School System, presented Certificates of Award to the following schools as winners in the School Environmental Commission Improvement Contest: Hawthorne, Johnson, Telstar, Webster Middle School, and Capitol Hill High School.

Mrs. Potts then called on the following persons who had registered to address the Board: (1)

Rev. John A. Petuskey, Superintendent of Catholic Schools

(2)

Mary Hepp - Teacher

(3)

Mike'Barlow - President, American Federation of Teachers

(U)

Stan Doyle - Representative,

(5)

Arnold Fagin - Attorney,Association

(6)

Joe Starwait - Patron

(7)

John Robison - Patron

Capitol Hill

Jaycees

ofClassroom Teachers

Rev. Petuskey, Ms. Hepp, Mr. Barlow, Mr. Fagin, and Mr. Robison asked to delay their remarks until the Superintendent's Report.

Mr. Doyle's remarks were in regard to the leasing of the McKinley School building by the Capitol Hill Jaycees. Mr. Starwait spoke in regard to smoking on school property.

MINUTES OF PREVIOUS MEETING

It was moved by Mrs. Hill and seconded by Mrs. Williams to approve the Minutes of September 13, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #273 Minutes Approved

50U

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

LEGAL REPORT Attorney's Report

Mr. Johnson reported as follows:

At last meeting I reported on an action brought by ACT to enjoin the Board from extending to AFT certain privileges that were enjoyed by ACT. The AFT has filed a motion to intervene in the case, and also a motion to dissolve the temporary restraining Order. I also filed a motion to dissolve the temporary restraining Order, and all of those motions have been set for hearing for H p.m. , Wednesday (September 22, 1976), before Chief Judge Carmon Harris. SUPERINTENDENT'S REPORT Dr. Smith extended commendations to all of those who participated in the program of improving their school environment, with special commendations to those winners from the five schools that were recognized.

Dr. Smith then introduced Mrs. Elizabeth Wilson, recently employed as Affirmative Action Director for the Oklahoma City Public School System. Dr. Smith continued: (1) Report on the Validation of Authorization Forms submitted by the American Federation of Teachers - In keeping with the action of the Board of September 10, 1976, and ratified by the Board at its meeting on September 13, 1976, staff personnel validated and counted authorization forms which were submitted by the American Federation of Teachers, using the guidelines which were adopted by the Board on September 13, 1976. Both organizations were called and apprised of the fact of when the process would begin so they could have observers if they so elected. All authorizations were validated and then counted, with the Administrative Assistant to the Superintendent submitting a report to the Superintendent, and then in turn that report was made available to the members of the Board. The process was completed shortly after 6 p.m. last Friday evening (September 17, 1976). We did submit the report to the Board. The authorization cards were submitted in six lots; one, those that were submitted on September 10 at the official meeting of the Board, another group received on the 10th in the afternoon, and four other groups received on the 13th, 15th and 16th of September. The number of eligible persons was determined to be 2,535- The authorization or validation was begun on Tuesday afternoon. There, were no challenges submitted by the representatives of the American Federation of Teachers to those cards. The count was determined to be 1,2^1 of those submitted on September 10 at the meeting of the Board. Those authorizations received on later dates were 10, 2h, 5, and 18, for.a grand total of 1,303 valid authorizations submitted during this period.

Mrs. Potts - We have been concerned about what is the next proper procedure for the Board to pursue at this point, and have enlisted in addition to legal advice from Mr. Johnson, legal advice from the firm of Lytle, Soule & Emery, and Mr. Peter Van Dyke has represented them in providing us with this advice. I think it might be helpful at this point if you were to share with us your recommendations as to the procedure we ought to follow at this point. Mr. Van Dyke - It is our opinion, after reviewing the negotiated agreement that is presently i-n effect between ACT and the Board of Education, as well as a ruling handed down by Judge Parr last year in response to a Writ of Mandamus, that the cards as submitted by AFT should be treated by the Board as raising a reasonable doubt as to the majority status of ACT. Under the procedure set out in the negotiated agreement, it is now incumbent on the Board, and I understand the Board has done that, to request that ACT within 30 days submit proof of their majority status, at the conclusion of which the Board would then be in a position to determine whether or not ACT still did represent a majority of the professional educators in the unit. As part of the validating system that could be utilized, it would be our recommendation that the Board have some basis to determine how to deal with a situation where a professional educator designated more than one professional organization as the organization that he or she wanted to represent them.

Mr. Brown - As I understand, what you are saying to us, Mr. Van Dyke, with respect to recognition of AFT, it is your recommendation that we, the Board, should not recognize them at this time. Mr . Van Dyke - That is my recommendation. Mr. Brown - Until such a time as ACT cards are presented and counted, and at that time the issue should be resolved? Mr. Van Dyke - At that time, after the ACT cards are counted and validated, I think then you would know whether or not ACT still did represent a majority of the profession al educators in the unit.

Mrs. Potts - Are you saying that the Board can set up a process whereby we can determine what duplications we have in authorizations, and authorize the latest dated authorization as the valid one?

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MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd

Mr. Van Dyke - Yes. Mr. Donwerth - I know that from one week to another, and after a lot of consideration, some new ideas and some new procedures take place. Last week I asked our Attorney that if AFT did indeed, in the validation show that they represented a majority of the teachers, that should we name AFT as the bargaining group for the teachers at that time, and the answer was yes. And then tonight we say that we have to wait until after we validate ACT's cards. Then after we validate ACT's cards, do we recognize ACT if they show the majority? I just wonder if we are going to ever get a clear-cut decision as to who is going to he the representative of the teachers this way. Mr. Van Dyke - In response to your observations, Judge Parr's ruling of last year, as I interpret it, is very explicit that the procedure that we suggested is the only procedure that you can utilize under the negotiated agreement that you presently have, and is the procedure that the court specifically sanctioned. Arguably, the Writ of Mandamus that was entered would require you to follow that procedure.

Mr. Donwerth - In no way do I want to be classified as an advocate for either organization, but I feel like we are not being fair to the teachers, or I don't feel like the court is being fair to the teachers, because the majority of the teachers have chosen one organization. It may change next week or next month, but I wish we could come to some decision as to who is going to represent the teachers, and we could get on about the business of school. Mr. English - Mr. Van Dyke, can we use the AFT cards to disqualify persons who the ACT brings in cards for? Could we use the AFT cards to knock out some ACT cards if the AFT card has the later date?

Mr. Van Dyke - I don't think, under Judge Parr's ruling, you could accept any new AFT cards during this 30-day period. Mr. English - The transcript does say that 30 days is not a period of time to allow one or more organizations to also submit their authorization forms. So does it mean that an organization, in this case is the ACT, from the minute the 30 days begin, is able to go out and get the later dated card than the AFT card that they had presented?

Mr. Van Dyke - As I understand Judge Parr's Order, they have to demonstrate that they have the majority status as of the time that they turn in their cards; be that at the end of the 30-day period or a shorter time. If they turn all of their cards in and say this is all we are going to turn in, I think at that point and time they have the burden of showing that they represent a majority of the professional educators. Mr. English - We could not now accept any more cards from the AFT?

Mr. Van Dyke - Not for the purpose of trying to invalidate some cards that ACT might turn in. Mr. English - Other than to bring to the Board's attention the fact that there is some question about the majority that the ACT claims to have, then for what purpose was there in the. AFT presenting their cards otherwise?

Mr. Van Dyke - Under the Judge's ruling, in my opinion, that was the only purpose of the AFT cards, to demonstrate that there is a reasonable doubt as to the majority status of ACT. Mrs. Potts - Does this not also provide the only way of determining if there are duplicate cards?

Mr. Van Dyke - That would be my opinion, too, Mrs. Potts. There would be no other way to really determine who had the last dated card unless you compared them with something, and I don't see any reason why you couldn't compare them with the cards that AFT has turned in. Dr. Start - I think it is important to recognize the fact that the issues before us are not issues that have been laid upon anybody by this Board of Education. And I want everybody to understand what our Attorney is advising us. He is saying that we must follow what the court is telling us to do. This is not the Board Members speaking here; this is the court and the negotiated agreement speaking. Mrs. Williams - I want to ask Mr. Van Dyke, or perhaps observe that there is no way that a report being made with an as of date of the 16th of October, could be compared with a report submitted on the 16th of September.

Mr. Brown - However, if they had not submitted their cards when they did, according to the- negotiated agreement, there would have been no need for ACT to present their cards after it passed by the period of the dates in the negotiated agreement. So it seems to me that they still have done something that is important.

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd II Mrs. Potts - I think what all of us are speaking to, is inadequacy of a law that we tried to get changed this year in the legislature and were not successful. |

Mr. Donwerth r- Because AFT turned in 1303 cards that have been validated by the 16th of September, still does not mean that'.ACT does not have cards dated at a later date. ACT may very possibly have valid cards that are dated later than some of the cards that AFT has turned in, in this 1303. I am afraid that what we are going to wind up doing, by setting the same date, is find out that ACT can throw out some of AFT's cards, and AFT can throw out some of ACT's cards, and we are right back in court, because neither organization represents the majority.

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Mrs. Potts - I think it would be appropriate at this time to allow time for those people who wish, to speak following the Superintendent's Report, to do so.

I H

Mrs. Potts then called on Ms. Mary Hepp, who asked to relinquish her time to Mr.

Mr. Mike Barlow, President, AFT, spoke regarding the report on the validation of AFT authorization cards and a concern for the recognition of AFT as the bargaining agent for professional educators in the Oklahoma City School System, and other.

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Arnold Fagin when he addressed the Board.

Mr. Brown inquired: Mr. Barlow, I am. concerned with being as responsible as I can with the task that is before me. I want to ask a question of the lawyer while you are here. In relation to the law, I am sure that in rendering the kind of decision, or | coming to the kind of conclusion, Mr. Van Dyke, that you came to, you did set the Oklahoma Statutes up against the negotiated agreement. Could you speak for a moment to that?

Mr. Van Dyke - The statute is most brief in its terms. It really gives no guidelines for anybody to follow. All it says is that you should recognize the majority who bring in the cards. For this statute, the only interpretation that I know of is Judge Parr's. Judge Parr has taken this statute and said, very well, you have picked a professional organization as your exclusive bargaining agent for your employees, an agreement was reached that has certain procedures set in there where if their majority status was questioned by an outside group, perhaps, then the Board could take some action. I suppose a literal reading of this statute would mean that each week you would find yourself negotiating with somebody new, depending on who ran in that week with a new batch of cards. Since the purpose of any collective bargaining arrangement is to reach stability in labor relations, I think that would be the antithesis of that object, and I don't see anything inconsistent with the law of following the procedure that Judge Parr laid out. Mr. Brown - If we were to recognize AFT, is there a chance that we could be in contempt of Judge Parr's Order? Mr. Van Dyke - I would say there could be a remote chance. A literal reading of Judge Parr's Order enjoins the Board to follow the procedure he set out. It doesn't say just for the 1975-76 school year; it just tells you to do it. The ACT negotiated an agreement with you. That procedure that he sanctioned is still in force, and I would suppose "'that ACT.would have a very good claim to come into court perhaps and have the Board cited for contempt. Whether or not the court would, in fact, find you in contempt, I, of course, don't know.

Mr. Brown - In lay terms, what is a Writ of Mandamus? Mr. Van Dyke - A Writ of Mandamus, in simple terms, tells the Board what to do under the set of facts that were presented to the court.

Mr. Brown - In other words, it tells us to do what the Judge has determined we ought to do, and without exceptions?

Mr. Van Dyke - That's right.

Mr. Brown - So as long as it is on appeal, we are under the Order of the court? Mr. Van Dyke - In my opinion, that Writ of Mandamus is still in effect. I don't know if it has been superseded by anything else. I am not aware, if it has. To my knowledge, the last thing that the court issued was a Writ of Mandamus telling you. to proceed in a certain ffashion. And, in my opinion, again, you are bound by that.

Mr. Brown - Mr. Van Dyke, do you have some responsibility for labor type relations in terms of your legal background and the kind of authority with which you can speak? Mr. Van Dyke - Our firm does a lot ÂŠf labor law, and I had some advanced courses in labor law. Whether or not that expertise permits me to talk with any more knowledge than anybody else in this area, I don't know. It is my opinion as a lawyer, that what

507

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

Mr. Van Dyke cont1 d I have said is what you ought to do. I have no particular ax to grind. I wasn't even aware of this problem, except reading- it in the newspapers, until Friday. So I am not advocating one position or another, other than as the Board's legal advisor to try to tell you how I think you can perhaps stay out of the least amount of trouble.

Mr. Brown - Bringing the kind of professional expertise that is yours to bear on the issue? Mr. Van Dyke - Yes. Mr. Barlow - Mr. Brown, my confusion is to the fact that you do have two legal opinions here, one from your Attorney and one from another one of your Attorneys, and it appears that you are choosing to accept one. Mr. Johnson not only made this statement last week, but' he has repeatedly made the statement that the State law says that you shall recognize the professional organization that secures the majority. We have done that. Mr. Brown - Mr. Johnson, are you of a different opinion as to the opinion of Mr. Van Dyke? Mr. Johnson - If you will remember, Mr. Brown, I did recommend in the memorandum that I sent to individual members of the Board, that after the count had been made on AFT, that we do call on ACT to produce their cards.

Mr. Brown - But are you now in disagreement with the recommendation to us from Mr. Van Dyke? I want to clarify the issue that we are not getting two separate opinions. Mr. Johnson - I am in agreement on what he-: is advising you to do.

Mr. Barlow - Would someone please ask Mr. Johnson if he is disagreeing with his statement from last week and repeated statements from before?

Dr. Start - I think he just answered your question, if you are listening. Mrs. Potts - Mr. Barlow, I think that your time has expired, and it would be appropriate for us to ask that question. We do have other people waiting to speak also.

Mr. Barlow - I just want to remind you of one thing, and I realize my time has expired. What you are really saying to me is that the time has expired when the majority of people living under the law can't accomplish what the law s;ays they can accomplish. It is our position that the State law uses the word "shall." "The Board of Education shall recognize the professional organization that secures a majority of signed authorization forms." Dr. Smith's own staff has validated and verified that we do indeed have a majority of signed authorization forms of eligible professional educators, and therefore, I am asking this Board to comply with the State law, Section 509-2, and recognize the Oklahoma City Federation of Teachers as the bargaining agent for this district. Mrs. Potts - Mr. Johnson, do you have anything that you wish to add by way of explaining here? . Mr. Johnson - I don't believe I do.

Mr. Arnond Fagin, Attorney for ACT, spoke regarding the position of the Association of Classroom Teachers as it pertains to Judge Parr's decision in the recognition of a professional organization as the bargaining agent for professional educators, the negotiated agreement, and other. Mr. Brown stated: I would like to just say that you will permit us the opportunity to take the advice of our lawyers and let you pursue your own client's case?

Mr. Fagin - I suggested that you do so, of course.

Mr. Brown - We will establish a procedure whether you win it in court or not. Just from the whole procedure, I get calls now from teachers in both organizations who say they are sick to death, sick of this mess. They are sick of the fussing; they are sick of the arguing; they are sick of the stuff that is going on in the schools; they are sick of all that is going on. So don't talk to me about what the community feels. The community thinks that it is a big joke, except that it is a tragic joke, the fact that you can't get two groups together, and you have got to stay in court. That is your right, and thank God for it. But the fact that you have to stay in court and you can't sit down as two reasonable mature groups and try to reconcile your differences, is a sorry state of affairs, and that is the reason we are here. If the lawyer and the representatives of AFT would meet tomorrow and the lawyers and the representatives of ACT-would meet tomorrow and sit down around the table and establish some kind of a process for a vote to be taken and accept that, we would solve this problem. I am

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MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

Mr. Brown cont'd fed up with it. I have heard it the whole year I have been on the Board. I "believe that somebody ought to represent the teachers. I believe in collective bargaining, but what we have got going on right now is tearing us to pieces. And from what teachers tell me over the telephone and in private, I can't believe that quality, education is going on in the midst of all of this. Mr. Donwerth - Mr. Fagin, you referred to the procedural agreement a number of times as being the law. And then if this , is the law, do you feel that this Board has the right to negotiate away half of the teachers' rights?

Mr. Fagin - I think the procedural agreement is very clear. You are not negotiating their rights away. That procedural agreement was entered into by two parties in two faiths, and that is a contract between two parties. Mr. Donwerth - Between these two parties?

Mr. Fagin - That's right. Mr. Donwerth - But not that this other organization represented all of the teachers. If AFT had negotiated this procedural agreement, then we would be taking away ACT's rights to come back and say we represent the teachers. Because now we are saying, according to the procedural agreement, AFT you have presented us with a majority of the cards, but we have to give ACT 30 days in order to go to your people and get signatures or use the cards that they have right now.

Mr. Fagin - That is what you agreed to. we would have chaos in this country.

Fortunately, we do have contracts.

Mr. Donwerth - But is the contract fair to

Otherwise,

everyone?

Mr. Fagin - Absolutely; entered into in good faith between parties; no question about it. Mr. Donwerth - I am sure that their Attorney would argue that it isn't. And this is the problem that we are faced with. AFT says that you have negotiated away their rights.

Mr. Fagin - AFT, I suppose, is going to try through the counting process, to try to get you to recognize them. And I suppose that just remains to be seen as to what happens before we go from here. I understand what you are saying, and I certainly understand what Mr. Brown's comments are. I think we all in this room do. Vie have to balance what we sincerely believe are the interests of all of our clients of our groups, of what is best for everybody of the needs of the community, and quite often it is a hard thing to balance. I know you are sitting and looking at it from a little different perspective as we are out here. And I understand that you are trying to consider the needs of an entire community, and that is a difficult thing to do. Mr. Robison declined to speak. R. Action to be Taken with Regard to Recognition of a Professional Organization as a Bargaining Agent

Mr. Englisli - In the past, we have often been damned by some people in the organizations, and I think it was not justified. However, in this situation, I think that we could very easily be criticized for negotiating away the rights of an organization if it is as it might appear, as we are told by our Attorney. It seems that always it turns up ACT-AFT, and we try and work out some sort of agreement that is agreeable to everybody, and we get it done, and then about a month later somebody files suit and. we are into it again. It was stated a moment ago that we have courts to guide us as to what the law is. I disagreed with what the court ruled a year ago in December. But I think, without jeopardizing ourselves as far as being in contempt of court, the way now is to petition the court, in a sense. I would make a motion that the Board, subject to approval of the District Court, recognize the AFT as bargaining agent for professional educators of the district. Mr. Donwerth - Second. Mr.. English continued: What this says then is that we have to go into court and petition the court for permission to go ahead with this. In other words, if the court doesn't approve it, then it doesn't happen. Maybe we could ask Mr. Johnson or Mr. Van Dyke if we could go into court and seek some sort of immediate response from the court on this. I know that the ACT went in with a Writ of Mandamus before, and it seemed like a pretty speedy justice there last time. Is it possible for us to ask for some speedy decision in this?

Mr. Van Dyke - It might be possible to come in and ask the court to make some speedy decision on this. However, I would say that there is going to be another side; there are going to be two competing groups, not just the Board coming in and asking the court to impartially decide. Our judicial system is an adversary system. Certainly ACT is going to be in there kicking and screaming. And if you are trying to avoid a difficult lawsuit, I think you have picked a vehicle that is not the proper one. I think you are probably going to be asking for a more difficult row to hoe, than perhaps if you follow the procedure that you already have sanctioned by the court, and then let AFT kick about it, if at the conclusion ACT is suecessful in demonstrating

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MINUTES OF MEETING OF SEPTEMBER 20, 1976 -CONT'9

R. #27U Action to be their majority status. But again, I can't say how quickly a decision of the court could Taken with Regard he rendered. Perhaps we could prevail upon the court to expedite things, and you get to Recognition of a Professional a District Court opinion which would be appealed, and then by that time maybe ACT Organization as a would come in with cards and say, now, we are the majority. Bargaining Agent Mr. English - Is there any speedy process? If we do not recognize the AFT tonight, I - cont'd have no doubt that AFT would be in court tomorrow morning suing us and everybody else. And at the same time if we turned around and recognized the AFT tonight without any qualifications, then the ACT will be in there tomorrow'morning doing likewise. And I couldn't blame either one of them for being in there. Frankly, in fairness, we stepped out there when we accepted the cards and started validating the cards.' And there was some sort of a moral obligation involved in that, to say at the end of this validation process, we are going to do something about recognizing you if you have got a majority. It wasn't just to validate cards so -we could sit here and say you got a majority. Mr. Van Dyke cont'd

Mrs. Hill - We did agree to accept AFT's cards and to validate them, but before that process was completed, we did have a meeting io. call for ACT's cards for validation. Are we going to wipe out this action that we took?

Mr. English - I don't see any problem here, because at the end of 30 days or whenever the ACT brings in their cards, if they have got a majority, then you have to recognize them. Before that day comes, we will have a court decision one way or the other. It is going to be clarified. The court is not going to let it get to that stage out there. It will be decided.

Dr. Start - I have a substitute motion. I move that no action be taken until October 16, 1976, and at that time the court be petitioned to select a unit to be recognized. Mrs. Hill - I

will second that.

Mrs. Potts - Motion made by Dr. Start and seconded by Mrs. Hill that no action be taken by this Board until October 16, 1976, at which time the court be petitioned to determine which group shall be recognized. Is there any discussion on this substitute motion?

Mr. English - What we will have done is extended for one month the very thing we are talking about doing, getting into court and getting the thing resolved. We have already heard indications from ACT. They are not going to accept the idea that you can take the AFT cards that we have already accepted and disqualify some of their people. We know that court test is coming down right away. Why wait a month? It only means another month of torn-up stuff in the school system. Let's get it on right now.

Dr. Start - Paul, I don't think; so, because we have been told by the court whom to recognize, by court order. That was clearly pointed out to us. We had no choice in the matter. Until this whole business is cleared up, the court is going to have to tell us who to recognize. The court has told us that if there is reasonable doubt, to call for the parcts,within a 30-day period. We are obeying what the court told us to do. When that time is up, we then go back to the court and say, what do we do now? And in the process of that, both units and the Board will all be represented in court, and I am convinced that that is where the solution will lie. We have gone through, as you know, an attempt by this Board to resolve this issue in many other ways, including the election procedures, and we have tried every way we can, and every time we end up before the court. What we are saying to AFT is that you have presented the cards; we have counted them; we know what the count is, and we are not taking action. We are not disclaiming you. We are not saying you are not the bargaining agent. We are taking no action one way or another. Then after we have followed what the court told us to do, and we have finished that, we then on October 16 petition the court. And we can begin to alert the court that we plan to petition it through our Attorneys, and for them to select the unit to be recognized. I think you would agree with me that this issue is going to be resolved in court. I kind of resent this kind of atmosphere. I think it ought to go in a court of law and be resolved. And I think that this action by the Board will take it there. Mrs. Potts - I would like to ask our Attorneys to respond to this substitute motion as to whether they consider it as a good course of action.

Mr. Van Dyke - Of the two procedures outlined, I think Dr. Start's is the most workable and is the most orderly process to follow. I think we are following what the court told us to do. The court was very indefinite. Last year they said recognize ACT. This is a different year, and I think we could come in and say, all right, Your Honor, we have done what you have told us to do, now what do we do? I think that perhaps is a more orderly process. Mrs. Potts - Mr. Johnson, do you concur in that?

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MINUTES OF MEETING OF SEPTEMBER 20, 1976

3. #271+ Action to be Taken with Regard bo Recognition of a. Professional Drganization as a Bargaining Agent - contâ€™d

Mr. Johnson - I don't think we can go back to the same court with the same case, because it is on appeal. If we did anything, we would have to file a new action and start all over again. I kind of have my doubts about saying to do it on the 16th. If they wait until the 16th, that is the last day of the 30 days, and we will not have had an opportunity to validate the cards. We won't know anything about whether they have the majority or not until they have been validated. I would think that if we do go into court, it shouldn't be on the 16th; it should be later on, after we have validated them, and then ask for a declaratory judgment.

Mr. English - We know that the lawsuit is going to be filed tomorrow morning if we don't recongize the AFT tonight, but we are talking about who is going to take the initiative in the whole thing here. If we wait until tomorrow, then tomorrow morning the teachers are going to.be out there saying the Board really doesn't want anybody to represent the teachers; that they won't recognize an organization that has proven, by their own administration's count, that they have got a majority. The Board won't recognize them.

Mr. Brown - Who legitimately is the adversary in this situation? Not us. We are trying to be neutral. If I were a member of AFT, I would be in court tomorrow, just like ACT will be if we go the other way. That is what the adversary role is about. If they can prove that we have negotiated away their rights and they can win that in court, then we can do away with this thing and start over.

Mr. Donwerth - The reason I seconded Paul's motion was to get it in court. I feel like that is where it needs to be. That is where the ruling came from to begin with, that gave us all the problems we have now. But with Dr. Start's motion, are we being fair when we say October 16 we will do this; when we are saying to one organization that you cannot get any more authorization cards signed, but to the other organization, you have got 30 more days to get all the cards you want signed and then bring them to us? This is what I feel is unfair. Dr. Start - But we are not saying that. What our Attorney has said, the court is telling us exactly how to proceed. It is not a question of what I like or what you like or what these people perceive us to be. Mrs. Potts - Mr. Johnson did point out a problem with the date of October 16 possibly.

Dr. Start - I move that no action be taken until after October 16. Mrs. Potts - Do we have approval of the seconder of this substitute motion, that it would read until after October 16? Mrs. Hill - Yes.

Mrs. Potts - I would call for the roll call on this substitute motion, which would read that no action be taken by this Board until after October 16, at which time the court would be called upon to determine who should be the bargaining agent. On roll call, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted nay; and Mrs. Potts voted aye. Mrs. Potts declared that the substitute motion carried.

Mr. Barlow asked for what he stated as clarification: I would just like to know is the Board at this time refusing to recognize AFT's majority? Mr. Brown - No.

We are refusing to act on it tonight, I believe.

Mrs. Potts - I think that answer is appropriate.

With the Board's approval, Mrs. Potts moved to the Unfinished Business portion of the agenda. UNFINISHED BUSINESS Consideration of Basic Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs

Dr. Smith - These were the guidelines submitted to you a week ago, with some very minor revisions during this week. Those revisions are primarily as the result of some discussion brought up by the Board, and also after the staff had an opportunity to study it in great detail. Mr. English - Have these guidelines been sent to the present lessees?

Dr. Smith - No, they have not, Mr. English. And according to your present lease agreements, those would not necessarily be consistent with what we are proposing that be initiated for the future.

511

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

Consideration of Basic Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs cont'd

Dr. Smith - The provision for the performance "bond, for example, is not in any of the current lease agreements. We do have a provision in here that the lessee keep in force a $5,000 bond assuring that all conditions stated there in maintaining the building and all would be met, otherwise the bond could be forfeited, or we could collect from the bond. That is not now in our agreements. Mr. English - What about the cost of insurance?

Dr. Smith - You are aware that we have some where the community organizations or those utilizing the facilities have a $1 a year lease arrangement. Mr. English - What about the organizations that have been negotiating during the past months for the use of these particular buildings; have they had the opportunity to look over this?

Dr. Smith - I believe Mr. Doyle indicated last week that he had not had an opportunity to see the.provision, and particularly on the $5,000 bond issue, and my recommendation on item 2 would be that in light of the fact that negotiations started with them prior to any action on this, that the lease agreement that had been proposed for them be the one that be negotiated for the balance of the school year. Mr. English - In view of the way we have been moving here on the Board trying to get input from the people who would be most directly affected on ithese things, probably we should seek input from the organizations. I would really like to lay it over for another week or two.

Mr. Brown - Since we haven't negotiated aocontract with the Jaycees that we have finished, I don't see why we can't make these guidelines before we negotiate the contract, arid sign the contract and make them or anybody else accede to the guidelines. Dr. Smith - Our thinking on that is that we worked with the party all of this time with one understanding of what would be required. And after we have been negotiating some two or three or four or five months, it is our opinion that it would not be appropriate to go back to them now and say, we know you are interested in it, we have made one recommendation to accept, or we had a meeting of minds, but we would like to add something else now, after their governing board has already acted on what initially was submitted. Certainly, if that is the direction we would like to take, we would be happy to submit copies of this to all of those who are proposing to lease, as well as those currently leasing.

Mr. Donwerth - Are these guidelines different from the ones that have been made available to the Capitol Hill Jaycees? Dr. Smith - Mr. Donwerth, we really have not had written guidelines per se for the use of these. We have had an individual lease arrangement primarily for each party desiring to lease these facilities, and we never have spelled out a rental rate, as a minimum rental rate. Each of the contracts will have portions of this; none of the current contracts'will have all of these.

Mr. Donwerth - I feel that we have put the Capitol Hill Jaycees off long enough; that this evening we should make a decision that we are going to lease it to them or not lease it to. them. Mr. English - I am dealing with these guidelines. It would seem to me that if adopted those guidelines, then it might be considered in bad procedure to come and do the Jaycees contract which is contrary to the guidelines. I think that to go ahead and send the proposed guidelines out to the organizations, and get input on them before we adopt the guidelines.

we back we need their

Dr. Start - Dr. Smith, what is the reason for the $5,000 bond? Dr. Smith - That is for if they do not keep the lawn or the building, do not replace the windowpanes, and things of this nature, that we have more than just the provision that we can cancel their lease;. We can collect to do these services. Dr. Start - Is that a standard clause that is included in most lease type arrangements for property? Dr. Smith - Again, we have not had it, but this is something that is not beyond question, and it is perfectly.'legal, as I understand it. Dr. Start - A $5,000 bond; is that expensive? Dr. Smith - As I understand it, it is not extremely expensive. In fact, it is a relatively inexpensive kind of thing, particularly with an organization that would have a Board of Directors and a good reputation.

R. #275 Motion to Table Consideration of Basic Guidelines for Use of Schoo District Owned Facilities No Longer Utilized for Regular School Programs

512

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

1. #275 Motion to Table Consideration of Basic Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs cont'd

Mr. English - Expensive?

What are we talking about here in terms of money?

Dr. Smith - I think it would depend on the particular organization. Mr. Doyle responded from the audience that it would be $500 for a $5,000 bond.

Dr. Smith - That is one of the answers that we will try to find before you vote on these guidelines.

Mr. Brown - I would like to amend the guidelines in proposal number 6, to strike out "policy for bingo in schools will apply to leased property," and include "no gambling such as bingo for money or expensive prizes shall be permitted in the operation." Mr. English -

ii s-

I will second it for you to argue your case.

Mr. Brown - I don't care what the State of Oklahoma managed to get through in terms of gambling operations. Bingo at a certain place is a gambling operation of the highest order. Here we have McKinley School, or any of these other schools sitting in the middle of residential areas. Do you have any idea, if you ran a bingo operation that involved very much money in a school building, what kind of people would end up !! in the schools to spend the money? The guidelines say that you can have it in ii operation as many as three times in the course of the year. If they want to have bingo that gives out dolls, that is fine. But if they want to have games of bingo that give out sums of money like $5 or $10 and you buy a card for 50<ÂŁ, or gives out 0 money, then I think that is wrong. I don't think it is fair to the communities. I am opposed to that, and I think that we ought to be opposed to it as a Board. Ij h I!

Mr. English - Under the policy for school property for bingo, would the Jaycees actually be allowed to operate a bingo game at McKinley School?

Dr. Smith - There are provisions into this where the community groups or the adult groups of Oklahoma City school patrons, according to your current policy, could, as I would interpret, play bingo at a school as many as three times a year.

Mr. English - Reading where it says the organizations or community groups would be i permitted to use school facilities are adult groups, Oklahoma City school patrons only, Parent Teacher Association chapters, booster clubs sponsoring athletic programs, booster clubs sponsoring music organizations, Band Parents, etc., other booster clubs who sponsor specific academic programs which relate to a specific school, i.e., | debate, foreign language, sciences, etc., will be approved___ . |

Dr. Smith - School groups or patron groups supporting activities for the school, as I would interpret, Mr. English. Mr. English - Is the Jaycees a school group?

Dr. Smith - I would not interpret it under the terms of this where it is a booster club or activity conducted by a group to support the activity at the school.

Mr. Donwerth - It isn't feasible to operate bingo on a three time a year basis for any organization. I don't feel like we would have that kind of problem anyway. Mrs. Potts - Dr. Smith, were you saying that you felt that under this stipulation, adult groups of Oklahoma City school patrons only, that the Jaycees would qualify? Dr. Smith - I believe I indicated, Mrs. Potts, that it would have to be for a specific school activity, with the proceeds going to support a particular group at the school, in order for it to be legal under the guidelines for playing bingo in school buildings.

Mrs. Potts - So we are talking about the purpose for which the money is raised, and if the money is raised to support the school, which would be impossible here, because it is no longer a functioning school.

Mr. Brown - In other words, the money that is raised there, through that kind of activity, has to go to support that school? And the school not being in operation, anyone leasing one of the schools could not play bingo and be legal under our guidelines? Dr. Smith - If you interpret it literally and specifically, I think that is correct. I believe it indicates that it must be for the benefit of the group in the building in which the activity is being conducted. I think a little further in the policy is where it states that all proceeds from those activities must be to support the activities within that school where the activity is being conducted.

Mr. Brown - So if there are no school activities going on there, then they can't play bingo. Dr. Start - Mr. Johnson, is that right?

I | I

513

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

Mr. Johnson - Yes, I think it's right.

Dr. Smith - This is according to the Board's policy. Mrs. Potts - We have an amendment to the policy. I would like to call for___ .

If there is no further discussion,

Mr. English - I would move to table this whole thing, the guidelines, the amendment, everything, for three weeks.

Mr. Brown - I will second it.

R. #275 Motion to Table Consideration of Basic Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs - cont'd

Mrs. Potts - We have a motion to table for three weeks, approval of the guidelines as amended. We will have roll call at this point.

On roll call, Mr. Brown voted aye; Mr. Donwerth votedâ€™aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion to table carried.

Mr. Donwerth - I move the the approval of item number 2 according to recommendations (leasing of McKinley School property to Capitol Hill Jaycees during the remainder of the 1976-77 fiscal year for $261.00 per month). Mr. English - Second.

Mr. Brown - As I understand the statement as you understand it, if bingo is played and profits do not go to a school that does not exist there anymore for them to go to, then they are in violation of the lease agreement? Dr. Smith - That issue is not covered in the lease agreement with the Capitol Hill Jaycees or any of the other lease agreements that we have.

Mr. Brown - But the issue of bingo in the schools is, isn't it? that policy? Is that right?

Aren't we going by

Dr. Smith - There has been no action taken to make that policy apply to facilities being leased by community agencies or to any other groups. Mr. English - Don't all of our building use policies apply, although they are not a part of the lease?

Dr. Smith - No sir, not at the current time. There is nothing in there at all that indicates that all the policies relating to use of school facilities, etc., apply to a lease arrangement. Mr. Brown - In other words, none of the controls that we voted to table apply? move we table this action.

Mrs. Potts - We have a motion to table by Mr. Brown. Do I hear a second to that motion? The motion to table dies for lack of a second.

Mr. Brown - I* moveâ€™ that included in the lease agreement be the the stipulation that bingo not be played at McKinley School. Mrs. Potts - Do I hear a second to that motion?

Mr. English - I came here originally not to oppose the bingo thing. If the bingo policy applies in all of the other schools in the districts, now to turn around and say that somebody can do what our own patrons can't do.in our builidngs, I will second his motion. Mrs. Hill - But it is school property though, and I question why it wouldn't apply.

Mr. Donwerth - Because the guidelines haven't been approved. I think before we vote on this amendment to this lease, we better get some input from the Capitol Hill Jaycees and see if they are still a customer for the school with that as an amendment. Mrs. Potts - I was about to ask the Jaycees if they would care to respond about really how important being able to have bingo in the school is to them. Mr. Stan Doyle moved to the microphone and stated that the Capitol Hill Jaycees had no intention whatsoever of running bingo at the present time. It was explained to Mr. Doyle that a lease agreement is for one year only, and that the particular lease to them now would be until June 30, 1977Mr. English - I would like to withdraw my second. I will accept Mr. Doyle's word for it that they are not going to do the bingo thing this year, and it is not necessary to put it in that contract at this time. In the meantime, we need to consider whether our other building policies would apply in these leases.

R. #276 Approval of Leasing of McKinley School Property to Capitol Hill Jaycees

51H MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

3. #276 Approval of Leasing of McKinley School Property to Dapitol Hill Taycees - cont'd

Mrs. Potts - We had a withdrawal of the second, which would remove the stipulation that "bingo not "be played at McKinley School. We are back to the original . question of approving the motion. Is there any discussion of approving it as you find it under the Unfinished Business?

Mr. English - Have we leased

any of the buildings that we have vacated this year?

Dr. Smith - No sir, we have not.

Mr. English - How frustrating it must be to work for five or six months, that anybody would keep up with it for that long, that they would continually try as it is laid out for us here, the 30 days to find out what the cost would be, and 15 days to see who was most worthy, and 30 days to obtain a copy of the lease. There must be a better way of doing things than this. Dr. Smith, I think I asked for sort of an update on everything about who is in the running or negotiations now for all of the different facilities. Where are we on negotiations, or who is being considered for some of these? Dr. Smith - For the past three to four weeks, we have been marking time until basic guidelines were adopted, if they were to be adopted, in order to continue working with the groups. We did submit a report which indicated the namesâ€™of all of those organizations that had indicated an interest at that particular time, and we will submit a status report of those who have been contacted; those who still indicate an interest in the facility and all.

Mrs. Potts - I think it is time to call,for a vote on this. On roll call, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

(A copy of the proposed guidelines is on file in the Clerk's office.) At this time, Mrs. Potts asked Rev. Petuskey if he would like to speak to the next issue which would be before the Board, consideration of Superintendent's recommendation that eligible students enrolled in private schools be permitted to participate in all Title I programs for which they qualify, etc.

Rev. Petuskey referred to his response to the proposed plan regarding private/ parochial school participation in Title I programs, and requested that the proposed plan not be approved, and cited some of the reasons for his request. Instead of the proposed plan for providing the services, he requested that all the children eligible for Title I attending the Catholic Schools be served by a curbside mobile lab. (A copy of the proposed plan and Rev. Petuskey's written response are on file in the Clerk's office.) Dr. Smith and members of the Board responded: Dr. Start - I must have misread that; I thought that is what we were proposing. Dr. Smith -= Out-proposal indicated that those who distance, less than a mile, they would go to that is, and partake of the service. Those beyond the established curbside for this service. I believe that the mobile lab be provided for all students, are beyond what the mile distance is.

were within a reasonable walking building where the learning center mile, there would be a mobile lab what Father Petuskey is asking, is rather than just for those that

Rev. Petuskey indicated that they did not feel that this proposal was equitable and proper for the children.

Mr. Brown - Are you aware that our own children in our own public school system, if they are less than a mile away, do not receive any kind of transportation to school? Rev. Petuskey - That is for the whole school day and not for one period of a school day several times a week. Mr. Brown - What kind of transportation do you provide at your schools for your own children?

Rev. Petuskey - We generally do not provide transportation. Mr. Brown - In other words, you are asking us to do something for them that you do not do for them?

Rev. Petuskey - No, I am not asking you to do that, because it is not permitted by Oklahoma law for you to provide transportation for the children. Mr. Brown - But you are asking for the educational alternative.

MINUTES OF MEETING OF SEPTEMBER 20, 19?6 - CONT'D

Rev. Petuskey - That is as it is required by Federal statute. We are a nation of laws and these children have a right to this service. We have agreed to the concept that the mobile lab is legal in Oklahoma. We have agreed that we won't permit, under dual enrollment, to become public school students for this program. Mrs. Potts - What length of time are we talking about probably for each student?

Rev. Petuskey - I think about week.

minutes to an hour for about two or three times a

Dr. Start - Dr. Smith, do we have these mobile labs, or would this require an expenditure? Dr. Smith - We have two mobile laboratories that we do utilize in our district for providing services to the more remote areas of our district where there are not adequat numbers of pupils to have the learning center in the school.

Dr. Start - Would we be able to accede to Father Petuskey's request with our current equipment ? Dr. Smith - The proposal that we made was somewhat consistent, we felt, as comparable and equitable to what is being done for our own students, and that is that those that are beyond a reasonable walking distance, the service is brought to them or we provide transportation. If they are within a reasonable walking distance, they go to where the learning center is. We have also indicated that we would be willing to schedule those either morning or afternoon where they do have the advantage of the crossing guards.

Dr. Start - We are not talking about the same thing, because those students will not be there all day. They will have to leave. Even if they are scheduled the first thing in the morning, they will have to leave and walk back to the parochial school. Dr. Smith - Very similar to what our kindergarten students do now, Dr. Start. Our kindergarten students, we just transport them one way, or they walk to and from school if they are close enough to walk. Mr. Brown - What kind of cost are we talking about? Dr. Smith - I believe it was determined that there were 99 eligible students in the parochial schools that we had information on. I am advised now that there may be some eligible at McGuinness as well. As was indicated, there would be U5 minutes to an hour per pupil. In most cases, it is probably a couple of times a week, maybe three times a week. Mr. Brown - Are we talking about an extra lab? what kind of money are we talking about?

If we were to accede to the request,

Dr. Smith - I would say that we are probably talking about tying up one of the labs full time for this type service.

Mr. Brown - What is the cost of that lab? Drâ– Smith - The cost is a teacher that serves as the driver o,f the lab, the salary and materials and all that are utilized there. The labs were purchased several years ago. Our own people are not as high on the mobile lab, as they are on the regular learning center facility.

Mr. Brown - If there are 100 or 110 kids, and one teacher and one lab can take care of it, and if you did, what would be the cost? They are still costing us a pupil in the reading program that I assume would require the teacher anyway; right? The hiring of the teacher would have to be anyway, assuming the class load, the teacher load and this sort of thing. You are going to have to add them into somebody Is teacher load. Dr. Smith - They will be dispersed with a few in each of the various locations; that is correct.

Mr.

Brown- But some way or other that will end up costing us another teacher,

Dr.

Smith - Chances are, more than just one teacher.

right?

Mr. Brown - But if we can do this with a mobile lab with one teacher, with a mobile lab going from school to school, is that really going to cost us any more money?

Dr.

Smith - It: will take that lab out of use for our own isolated students.

Mr. Brown - I am talking about buying another lab, outfitting it, doing it by taking a teacher who is a driver, and that would be the Catholic lab going from school to school. Can we do that?

516

MINUTES. OF MEETING.OF SEPTEMBER 20, 1976.-...CONT'D

Dr. Smith - I the labs that bus body, and conditioning,

would say that for any use for this year, we would he allocating one of we presently have. This really is a lab that is built into a heavy it has then the laboratory facilities set up in it, with the air etc., and set up to where they can plug into electrical services.

Mr. Brown - What I am trying to establish is, is it going to cost us any more to do that?

Dr. Smith - There may not be a great deal of difference in either of the proposals.

Mr. Brown - If we can't afford this year to take the lab out of service, is it possible to adopt a temporary guideline in line with what we have here, with some kind of direction toward a resolution of this problem a year from now? In other words, if we are going to have to order a lab and provide a teacher, is it possible to work toward that? If it is not going to cost us any more money, and if it will do the job, maybe we can effect some compromise. Rev. Petuskey - It won't cost you anything; it is Federal money that you are the guardian of. It does not come out of the budget of the Oklahoma City 'school district. Mr. Brown - We understand that, but we are still using money.

Mrs. Potts - It sounds to me that the question is raised as to whether it is possible for us to provide a mobile lab full time at this point. Dr. Smith - I think the decision is between providing the mobile lab that will be curbside at each of the eight sites, to take care of the 100 plus students. It is either providing the service for the mobile lab going to the curbside, or using a combination of mobile labs, or going to the facility where the learning centers are.

Mr. Donwerth - Is it possible, without taking the mobile lab away from the places that it is being used now, to implement this program with the mobile lab this year, or would we be penalizing some of the students in the public schools by taking this mobile lab away from them now and moving it around?

Dr. Smith - I believe the labs have been operating full time for the isolated areas we now have. We have them in the Arcadia area, the Adams area and places of this nature where there are no facilities. Mr. Brown - What about the other private schools? Are we beginning to get requests? Obviously,the Catholic schools are not the only ones that are involved.

Dr. Smith - I believe Grants Management has not received any requests for service for others at this time. Dr. Start - Father Petuskey, are you saying that it is your opinion that students who you have the educational responsibility/for , would be better served at a mobile curbside unit, than they would in one of our buildings in one of these special classes?

Rev. Petuskey - That is correct. I feel that it would be a better educational experience. It would afford the possibility of the teacher in Title I relating to the teachers of tHe-children , and it would decrease the danger to the children, the inconvenience to the children appreciably, and I feel it is really under Oklahoma law, the only equitable way of delivering services. You are asking really all of the children in our schools, for all practical purposes, to go some distance to get the services, in inclement weather, across major arteries, etc. Even though they might go at the beginning of the day or the end of the day, they are still going to be traveling at some times without any kind of supervision and guards. And that concerns me very much, because that is my responsibility. Dr. Start - But I think what I hear us saying is that our students are also doing the same thing, and number two, we think that the students would benefit more from the eduational program in the building, than in the lab at the curbside. Do you get that feeling that that is what we are saying?

Rev. Petuskey - Yes, I do accept that. If that were true, why would you not find some way to deliver the students from the few schools that you are offering mobile labs, to bring them to a center? Mr. Donwerth - Merely the location^ from the Arcadia School, for instance, the distance would be so far. The convenience of the mobile lab is because of the location of the buildings where it is used.

Rev. Petuskey - The law states that together we find an equitable solution. It has been the problem in the past that Oklahoma City, and not just you, but many other school districts said, here it is the way we want to give it to you; you come and take it or leave it. I think we have come to the point to where we realize that is not possible any longer. So we are countering your proposal with a counterproposal which we think would deliver comparable and equitable services to children.

517

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

I â€”y

Dr. Start - Are you saying that in the past you have perceived us to he like you just described? Rev. Petuskey - Our students come from a wide area, and we were told that they could get the services only in the school where they would be enrolled; no transportation provided and one-half day, so you could get ADA. Those are the things in the past that Oklahoma City demanded. We have made lots of progress, and we are very happy about that.

Dr. Start - Am I correct that this issue has never been before the Board up until tonight? Rev. Petuskey - As far as I know; no.

Dr. Start - You say that this law has been in existence since 1965; 11 years.

Rev. Petuskey - That is correct.

Dr. Start - And you have been working for 11 years to come to this point? Rev. Petuskey - Our school has for 11 years tried to get services from the variety of school districts in Oklahoma. Some places, we have succeeded during this time; other places we have not.

Dr. Smith - I think the major issue in the past has been the State laws involved in this, the separation of church and state, and we have had past information which indicated that they must be enrolled for one-half day and be one of our eligible students to partake of the services in our public schools. The Attorney General has even made some more recent interpretations.

Mr. Brown - Have your children generally availed themselves of this that we have offered you? Rev. Petuskey - In school districts where we were able to make a compromise and reach an equitable solution; yes, our students have generally taken these services. In Oklahoma City, no, because it has really not been possible to take our students out of our schools, up until this year, for a program that lasts ^5 minutes, two or three times a week, and demanding that they be in your school for a whole half day. It is totally inequitable, and we have never acceded to that. And we believe that was requested because you wanted ADA from the state. Mr. English - When did you go to HEW? Rev. Petuskey - We wrote to them last February, and asked administratively for a bypass,since Oklahoma City and several other school districts- in Oklahoma were not providing us with equitable services. They sent us back to talk with you to see if we could work out an equitable system.

Mr. English - Why did you go to HEW in the first place? Rev. Petuskey - Because of delivery of no services to the children under our care, which is law.. â– Mr. English - Had you been in communication with our people here?

Rev. Petuskey - Yes. Mr. English - What kind of responsiveness did you find here? Rev. Petuskey - It would be my statement that generally it was here it is, you come and get it. We don't have transportation for our schools. We were told up until the first week in September that mobile labs were illegal even though other school districts in Oklahoma were using them. Their plans were approved by the State Department of Education, but we were told that it was illegal as a subterfuge.

Mr. English - How long have the mobile labs been operating in other school districts? Rev. Petuskey - I cannot give you the exact time. For several years, Midwest City has been using it, and this year Tulsa has offered mobile lab service to all the children in the private school sector.

Mr. English - Do you mean the 1975-76 school year, or 1976-77 year?

Rev. Petuskey - Seventy-six, seventy-seven. Our complaint included Tulsa schools, Oklahoma City, and several other school districts. Mr. English - Had you ever informed our administrators here that other districts in the state were using mobile labs, and that the State Department had approved those?

518

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

Rev. Petuskey - Yes, we had.

Mr. English - When? Rev. Petuskey - During the summertime. It is a constant meeting thing, trying to develop an equitable plan. This request has been made more than this year. Mr. English - What you are telling me is that the lines of communication you felt like were always open between you and our administrators?

Rev. Petuskey - The law requires meetings. we have a meeting.

Communication is not assured because

Mr. Brown - I don't want to deprive any child of what is coming to them. I am deeply concerned about public education. I do believe that there is constant in this country an attempt to erode public education. One of the things that bothers me about doing anything about this in this way, that all of a sudden mobile labs, we have removed the Catholic students from the tank of public school education. I would hate to think that what you are asking us for is an attempt to make it possible for your children not really to be involved in public educational facilities.

Rev. Petuskey - Parents have a right to choose the school of their choice. Our school system has existed before the public school system, including Oklahoma City. Our students are not flight students:. . Our enrollment has not increased during the present integration plan. We have very strict structures demanding integration, which we have always had in our schools. We have a private system that is older than the public system, including Oklahoma City. Dr. Start - You said you went to HEW.

Why didn't you come to the Board first?

Rev. Petuskey - I went as an administrator from your administrator to other administrators of Title I, State and Federal, because I was told the policies of Oklahoma City schools were such, and the laws of the State of Oklahoma were such, and that delivery of services as we requested were simply not possible. Mr. Donwerth - You said that you have had numerous conversations with the administration and meetings with the administration to try to come to some kind of an agreement on this. Do you feel that you have been offered less than what we offer the students of the Oklahoma City Public Schools, from our administration?

Rev. Petuskey - Yes, I do. Mr. Donwerth - When we ask our students who live within this walking distance to walk this area, do you feel like it is unfair to your students to ask them to do the same thing?

Rev. Petuskey - I would like to see it detailed to me as to how many of your students have to leave their school which they attend for the school day to receive Title I services? I do not believe that generally speaking, that is the case, whereas it would be for our students. The great majority of our students would be required to leave, not only their school, but the vicinity of their school and travel some distance to receive services. Mr. Brown - Because the issues have been raised that I haven't been able to deal with personally, I would move to table this for a week to have an opportunity to communicate in private with some of our own staff, and to think about it. Mr. Donwerth - Second.

Mr. English - There is really an important factor, I think, that might be considered. You understand that our Title I funds are at this time held up because of this? Is that correct? Dr. Smith - We have submitted this proposal to the State Department officials who do work with Title I. We did have a meeting last week with them and explained the plan, and it was their opinion that it was comparable or equitable service being provided; that they could approve our plan that we had submitted for caring for these non-public school students. And that is based on the basic premise of those less than a mile from the service would go to the building for that service, and those beyond the mile, the mobile lab would be utilized.

Mr. English - What happens if the Board doesn't approve the proposal that has been submitted to the State Department of Education?

Dr. Smith - We would have to so notify the State Department of Education that you have taken action contrary to this and advise them of that. Mr. English - Is not Title I money held up at this time?

519

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

Dr. Smith - Title I is pending now on the approval of the State Department of our proposal on taking care of these students. Mr. English - And the State Department has been notified that this matter is before the Board tonight. As far as the long range process goes, some more study on it, I think if we approve what has been recommended by the administration at this point, I don't see anything that would prevent us from coming back in two or three weeks or whatever, if we wanted to increase'the proposal here ÂŽnd go with the curbside service for all of their students.

Mrs. Potts - Mr. English, discussion is out of order for a motion to table.

Mr, Brown - I will withdraw my motion. Mr. Donwerth - I will withdraw my second. Mrs. Potts - The motion is withdrawn and the second also. a vote on this.

I would like to call for

Mrs. Williams - If we voted this now, the present plan, then would a motion be in order to amend the plan to include the service? Because as Father Petuskey has stated, it is still inequitable, just as so many other things.

Mrs. Potts - You could either amend it at this time, or we could approve it as it reads and then amend it at a later point when staff members have had a chance to provide more figures. Mrs. Williams - The money is going to come out of Title I anyway, and it could be a logistic thing.

Mr. Brown - That's right. But keep in mind that what we do for Catholic schools, we do for all schools in this city that are private. We may want to do that. Mrs. Williams - Not necessarily. But here is a federal law that says we are going to do certain things a certain way. Have we ever been able to get around federal law? Shall we gamble with Title I funds?

Mrs. Potts - Dr. Smith is saying, though, that the State Department has approved the agreement that we are reading here. Mrs. Williams - Yes, but Father Petuskey has said that he is going to protest it to high heaven. And we still stand in danger of losing.funds, and are we really being equitable?

Mr. Donwerth - If we approve this evening, and then we amend this in three weeks, say, would we have to apply for more funds at that time to furnish the mobile classrooms?

Dr. Smith - If I understand your point, Mr. Donwerth, I don't believe we could. Our application for Title I services has already been submitted, and I believe that the lump sum figure coming down will be what we will receive. And of course, if you alter the program, then that means that it still comes out of the total budget that we have for Title I, -andT'that budget is spelled out for staff members, and the other kinds of services, materials, etc. Dr. Start - Any school is eligible for Title I funds, private or public?

Rev. Petuskey - No, it is only for children, and you manage the program. Dr. Start - Then suppose we have a church basement school that has x-percentage of Title I children that is a private school; that is eligible for Title I funding, is it not? Rev. Petuskey - The school gets no funding. our schools.

I am an advocate for children enrolled in

Dr. Smith - Dr. Start, I think in answer to your question, those schools that were established for white flight for students would be eligible under the private and parochial school provision on this. Dr. Start - To be funded independently?

Dr. Smith - No, we would still be the sponsoring agent, I .believe, in offering services to those students in those facilities on an equitable or comparable basis.- unless they get a bypass.

520

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

R. #277 Approval of Superintendent's Recommendation shat Eligible Students Enrolled Ln Private SchooLs se Permitted to Participate in ill Title I Programs, etc.

Motion made by Mr. English and seconded by Mrs. Hill at the meeting of September 13, 1976 for consideration at the meeting of September 20, 1976: "I would move that the Board adopt the Superintendent's recommendation that eligible students enrolled in private schools be permitted to participate in all Title I programs for which they qualify, on a comparable basis in schools and centers where the programs are located. These students would participate in these programs and not be required to enroll for one-half day. The policy would apply to Title I and not regular enrollment." Mrs. Potts - I would like to call for a vote on this. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and.Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Start - We approved this but I don't see that this issue is ended. I think at this point and time I still see inequities here. And my purpose is not to confront private and public education. I think the two very effectively work together in educating our total children, and I don't like to see a confrontation between private and public education, and I get that kind of feeling. There is no question that I am very much opposed to those students enrolled in what I call church basement schools, those schools formed to avoid the life of the United States. But there is a definite role in this country for a balance between public and parochial education. I want to be fair, and I have the feeling that we are not being fair to these Catholic students represented by Father Petuskey. Maybe somebody could convince me that we are being fair.

Dr. Smith - Let me respond first that the relationship with this school system with the Catholic schools generally has been very fine. I don't know where there has been any real disagreement or misunderstanding and all. I think, again, the basic misunderstanding or the basic problem has come from the interpretations of State laws of what we could or could not do. And I think again this is where the dual enrollment concept came in, that we could not provide a service to non-enrolled students. And we have had opinions coming down from the Attorney General, State Department of Education and all. The State Department of Education officials are saying now, yes, the facilities, as we have indicated here, can be provided on a non-half-day enrollment period. So I don't think it has really been the babtle between the public schools and the Catholic schools in Oklahoma City, as much as in the interpretation of the laws and regulations under which we have been operating.

Mr. Brown - The truth is that enough private education provided cheaply enough, able to do some of the things we do, can be very serious, and have a very serious impact on public education. And all you have to do is go in certain areas to see that that occurs. I think that here is an issue that is going to continue to be an issue, and our Catholic brethern work very hard to gain all that they feel is theirs coming, and they have a right to do that. But at the same time, for those of us who have a concern for public education, we need to be interested in the growth of private education, because I think private education can seriously sometimes be a detriment to public education. Mrs. Williams -.-If you will recall past history, it was the parochial schools that refused white flight in the Oklahoma City system. So we can't argue this situation. The thing that is before our conscience is a matter of being equitable, because we are using money that the Federal government says you have got to do it this way. I am still burdened about inequitable transportation of black and white students in the Oklahoma City system, but there is nothing that I can do about it.

Mr. English - I think that what we could do is ask the Superintendent to bring us some information on what it would cost to expand the program and the pros and cons of it. I don't think we have really heard an expanded view of the whole situation. I think we have heard pretty much what has been voiced by Board Members and speakers, maybe one side to it. I am sure the Superintendent will come back to us in an appropriate amount of time with some more information. Mrs. Potts - Dr. Smith, do you feel that you might be able to do that?

Dr. Smith - Yes, in light of what has been discussed and all, it would be no problem with that. I would like to say to Father Petuskey that we appreciate his patience, and certainly working with us. I might point out again that our relationship with the Catholic schools haâ€™s been good. There has not been an adversary relationship here between the schools or the administrators of the schools. So that certainly should be tossed aside. With approval of the Board, Mrs. Potts called for a five-minute recess. Following the recess, Mrs. Potts reconvened the meeting.

521

MINUTES OF MEETING OF SEPTEMBER_20,1976 - CONT'D

Mrs. Hill made the following substitute motion for the motion made by Mr. English and seconded by Mrs. Williams for consideration at the meeting of the Board on September 20, 1976 and as amended by Mr. English and seconded by Mr. Brown September 13 1976, regarding the responsibilities of the Human Relations Committee for the 1976-77 school year: I move that a Human Reltions Committee continue to function through the 1976-77 school year with these responsibilities:

To monitor and evaluate implementation of the Board's Human Relations Policy and Board-approved human relations programs.

To make written recommendations on improvements in policy and implementation to the appropriate administrator, the Superintendent and the School Board. To make written progress reports to the Superintendent and the School Board at least once every three months. â€ž , nn , No employee of the Human Relations Department shall be a voting member of the committee, and the Human Relations Committee membership shall be based upon the membership criteria in Section B of Component #1, with the selection procedures being followed in Section C. Also, each Board Member will appoint a parent and student to the committee.

o. 4.

Any additions to the membership of the Human Relations Committee need Board approval. A majority of the committee's members must be present to take official action.

The committee is encouraged to utilize other persons (as consultants only) with expertise in various areas as advisors.

Mr. Donwerth - Second.

Mrs. Hill - Paul's motion, I think, spoke of continuing the Human Relations Committee exactly as it was appointed. I believe the committee was set up before the Human Relations Committee gave us some guidelines for committees,that we have approved. I have talked with Jean Brody, Annetta McCoy and Dan Marker on this. They have polled their members. There are those who do not want to continue on the committee. They already know this. So it seems sort of silly to put them back on the committee, if they have already said that they do not want to be on the .committee. So that was why I was questioning keeping the committee the same as it is. Moving on down to number 1 in Mr. English's motion, Board-approved goals and objectives as they relate to human relations, I do not believe that we have approved goals and objectives. We have a work sheet, but we have actually not approved our .Board's goals and objectives. On question 2 and 3, they are to make written recommendations on improvements in policy and implementation to the appropriate administrator and the School Board. I did insert' the Superintendent. It could be bypassing our Superintendent. We got into this big discussion before, and I do not feel like we should be bypassing our Superintendent at this point. Number 4, to perform such other duties as were assigned to the Committee in the Human Relations programs adopted by the Board June 7 and June 24, 1976; as you know, we got into this about two weeks ago when the Human Relations Committee was very unhappy because we had agreed to dialogue with them on a certain date on a certain subject and we didn't make that deadline. And some of the Board Members have stated that if I had known what I was getting into, I sure wouldn't have voted for it.. Str-I question putting this in at this time. As I have said in the next paragraph, the Human Relations Committee did set down some guidelines for our committees, in Component #1. I have a list of names here, but I really don't know these people on the committee. They do have some membership criteria here in Component #1 that I think would be nice for them to follow as well as us, regarding this committee. I don't have the selection procedures in here, but it says the appointing body will select from submitted names the committee membership which meets the membership criteria in Article B. We have had several workshops in which Paul has stated that it is hard for the President to keep involved in everything, and when he is asking the President to appoint all of these people, that is more burden on the President. Also, any committee that is a Board-appointed committee, I think we need to have some input on. If somebody is going to represent me, I like to have a say as to who that person is going to be. I believe also in the current motion, parents and students were asked to be added to the committee. There was no designation there as to the number of parents and students. Personally, I was not too sold on parents being on the committee, but after visiting with Mr. Marker and Mrs. McCoy, I will agree that we should have some parents and students on the committee. Mrs. Potts - We have a substitute motion here, so the motion will need to be approved or disapproved in its entirety, since we are not dealing with individual amendments here. Is there any further discussion?

Mr. English - I had been aware of some indications that some people wanted to do away with the present Human Relations Committee, feeling that it was a threat to someone or somebody or something, and that the interest was in getting new members on the committee who would not be as aware of the human relations aspect, the intricacies of this program that we as a Board have approved, that we have seen a committee spend 90 hours working this out. Certainly who would now come in fresh and could possibly

R. #278 Substitute Motion Regarding Human Relations Committee Responsibilities for 1976-77

522

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

R. #278 Substitute Motion Regarding Human delations Committee Responsibilities for 1976-77 ?ont'd

Mr. English cont'd have the kind of background that we are talking about the present committee members having? They would have to start all over again. I think you would end up with a less effective committee really, if you would start all over. The large number of people on the committee who are not interested in serving, certainly, anybody who doesn't want to be on the committee has the freedom to step off the committee just as those who were asked the first time whether they would be on the committee, and they had the freedom of saying, no, they had too much to do. The Board's goals and objectives,certainly we ought to let the committee know now that as they plan their work for the year, that this is going to be in there, that they need to start thinking how are we going to handle this part of our work, rather than waiting until a later date when we either decide that nobody does that job, or we decide that this committee should have it, and sort of spring it on them at that time. I think Betty has some very good suggestions on 2 and 3 to include the Superintendent. I would propose that we add the Superintendent in items 2 and 3. Having input as to who is on the committee, this is a matter of trusting the President of the Board. I think that the President of the Board will listen to any Board Member, and if we have a suggestion as to somebody who would make a very good committee member, I am sure that the Board President will weigh that. It has actually become the Board's operation for appointment of committees and filling vacancies on committees. This is automatically in force, and as the President told us last week, she has already been operating in accord with those rules that were adopted by the Board. Any new appointments, any filling of vacancies, will be filled in accord with the committee procedures adopted by the Board that were presented by the Human Relations Committee.

Mrs. Potts - I think it should be known here that when I mentioned last week that there were two vacancies that I had taken care of filling on the EEAC committee, that the way they were filled was that I went back to the two organizations whose representatives were resigning, and ask them to name a replacement of the same kind so the committee would continue to be balanced. Mrs. Hill - I really am not trying to do away with the current members of the committee because I am sure that some of the people on the committee were representing maybe ACT or AFT or elementary principals. I would think surely that these people would be given a first opportunity to work on the committee. And the people on the committee should have first choice. I am not wanting to start with a new committee in any way, at this point, but where there are vacancies, and those that are being represented by organizations, these organizations should have a chance to submit some names to fill these vacancies. Mr. Brown - I have been bothered about this committee from the beginning. I want the committee. I don't like 50 people on a committee, particularly a monitoring committee. And I don't like the idea that what the committee is going to do is just going to go into what we are trying to effect before we ever have a chance to really work on it. It is disturbing to me somewhat, to think that we are going to have such a large committee and that somehow or another we think that the committee has to be such a watchdog that it has got to be constantly on top of what is happening. It may have to be. I decided to support Paul's motion, simply because I think that there needs to be some sort of committee, and I am tired of fighting committees. But I do think tljatâ€™-we really ought to think about the fact that the monitoring and evaluating process has to be relatively sophisticated for one thing. You just can't, come in and say I think, and I think, and I think, and come out with anything that is very meaningful. I would like to see the committee, whatever it is, be structured in such a way that it can do some kind of professional job with what it needs to monitor and evaluate. And it shouldn't come out of just the mind of someone who said this is the way that I had it envisioned. And I don't like the adversary nature of this kind of committee, yet I believe that someone has to monitor. Mrs. Hill - We probably could select the groups which the committee comes from. Mr. Brown - The committee needs to design, and I suppose the first thing we need to do, for instance, somebody ought to be out of Research on the committee. Somebody ought to be looking at these things in some objective way on the committee. Somebody needs to be on there from Curriculum. Somebody needs to be representing the teaching area, if it is to be monitored properly. There has got to be some structure to it.

Mrs. Potts - Any more discussion on the substitute motion? this motion.

Let's have roll call on

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the substitute motion was defeated.

523

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

Mr. English - I would move that section 2 be amended by inserting "and the Superintendent," after "and the School Board." I would also include in that the amendment of section 3, to insert the words "and the Superintendent" after the words "School Board."

Mrâ– Brown - Second. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion for amendment carried.

Mrs. Potts - Now back to the main motion as amended. motion as amended?

R. #279 Amendment to Main Motion Regarding Human Relations Committee Responsibilities - cont'd

Is there any discussion to the

Motion made by Mr. English and seconded by Mrs. Williams at the meeting of September 13, 1976, and aSâ€™ amended:

I move that the Human Relations Committee continue to function through the 1976-77 school year with these responsibilities: 1.

To monitor and evaluate implementation of the Board's Human Relations policy, Board-approved Human Relations programs and Board-approved goals and objectives, as they relate to human relations.

To make written recommendations or improvements in policy and implementation to the appropriate administrator, the School Board, and the Superintendent.

To make written progress reports to the School Board and the Superintendent at least once every three months.

To perform such other duties as were assigned to the Committee in the Human Relations Programs adopted by the Board June 7 and June 2b, 1976.

R. #280 Approval of Motion Regarding Human Relations Committee Responsibilities as Amended

No employee of the Human Relations Department shall be a voting member of the committee; otherwise all members of the 1975-76 committee shall continue as members of the Human Relations Policy Implementation Committee, with the President of the Board making appointments necessary to fill vacancies created by excessive absences or resignations and to increase the representation of parents and students.

A majority of the committee's members must be present to take official action. The committee is encouraged to utilize other persons with expertise in various areas as advisors.

On roll call for the motion as amended, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried as amended.

Mr. Brown - I. moVe that any further business be laid over until next Board meeting, and that we adjourn. Mr. Donwerth - Second.

R. #281 Motion to Adjourn Defeated

Dr. Start asked for permission to make an announcement following adjournment regarding the Attorney Search Committee. Mr. Brown then called for a vote on the motion to adjourn.

On roll call for adjournment, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the motion to adjourn was defeated. At this time,Dr. Start continued: I would like to give a report of the committee reviewing the applicants for General Counsel. The committee met and reviewed 17 applications representing both individual attorneys and firms. The committee is going to interview Friday afternoon, beginning at 1:30, seven individuals and firms. This is scheduled for one-half hour for each individual and/or firm, this Friday afternoon, after which time we will come back with a further report.

Mr. Donwerth - I know the committee has narrowed the number down from 17 to 7; are you going to come back with a recommendation of three finalists, two finalists, or just a recommendation with one? Dr. Start - I don't know.

Mr. Donwerth - I feel like the entire Board should have a little bit of input in finalizing it, other than just saying this is one that we recommend; aye or nay.

Report Attorney Search Committee

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONTâ€™D

Dr. Start - I don't know; I can't speak for the committee, but other members are here and have heard what you said.

Motion Made and iotion 'Withdrawn

The following motion was made by Mr. English and seconded by Mrs. Williams: I move that the Special Task Force on Educational Broadcasting be asked to document its statement that "the changes (in the Broadcasting Center's operations and programming) were not the result of decisions made unilaterally..."

And, that the Superintendent be asked to supply the Board within two weeks with copies of memorandums',from Broadcasting Center personnel to their superiors over the past three years seeking improvements or changes in the Center's operations and programming; and the responses from those in higher authority, up to and including the Superintendent, if such exist. After a brief discussion, and on suggestion by Mr. Brown, Mr. English withdrew the motion, and Mrs. Williams her second, and Dr. Smith agreed to supplying the information requested in the motion to each member of the Board. R. #282 AttorneyAttorney Instructed to Investigate a Possible Lawsuit Regarding the Recent HEW Ruling cn EMH Proposal

Mrs. Potts relinquished the Chair to Dr. Start and made the following motion: Mrs. Potts - I would move that we instruct our Attorney to investigate the possibility to a lawsuit and invite interested individuals and organizations to consider what their role might be in relation to the filing of a lawsuit coming out of the recent HEW ruling regarding the EMH proposal. Mr. English - Second.

Mr. Brown - Which is better; which is most likely to get heard, some private individual filing a lawsuit and us coming in as a friend to the plaintiff, or us trying to file? Mr. Johnson - I would have to study that after I studied the statute. a citation of the statute and I have it under study now.

I have gotten

Mr. Brown - Then we might want to come back and amend this. It might be better for some private individual. We might not can ever get into court against the federal government . Mrs. Potts - We are asking him to investigate the possibility. He can come back with his recommendation. There has been considerable discussion about whether there might be some possible legal recourse out of this decision, and I think that this will require some time of our. Attorney to research various legal aspects that might be involved in making a case, and I would like to get this underway, and I think our Attorney needs to receive these kinds of instructions to begin this type of research. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. R. #283 Motion Regarding Second Monday Meetings of the Board

Mrs. Pottsâ€˜continued: I would like to make a motion that we approve for this year a schedule of Board meetings that would provide for the second Monday of the month to be our away Board meeting,and that we approve the scheduled format that other Board Members have already received copies of as being a potential.

Mr. English - Second. Mrs. Potts - I think I do need to add to this that the format to be such that we provide for a study topic and discussion following, and that we plan on one Board meeting each month as indicated, being a district meeting so that there is invitation and involvement of all members of the district represented by the school involved, and by the conclusion of the year, we would have had a meeting in every district represented by the School Board. The reason this was brought up, we had agreed to this type of a format earlier in our Board workshop as to carrying out Board functions, and had discussed our desire to develop a Board brochure, and the staff is already working on this. And this is one of the things that needs to be included in the Board brochure. Schedule of Proposed Second Monday Board Meetings for 1976-77=

Stonegate Elementary School Southeast High School Douglass High School Rogers Middle School Central Innovative High School Burbank Elementary School Taft Middle School Grant High School

October 11, 1976 November 8, 1976 December 13, 1976 January 10, 1977 February 1U, 1977 March 1H, 1977 April 11, 1977 May 9, 1977

525

MINUTES OF MEETING OF SEPTEMBER 20, 1976 - CONT'D

R. #283 Motion Regarding Second Monday Meetings of the Board - cont'd

Dr. Start returned the Chair to Mrs. Potts.

Amotion to adjourn was made hy Mr. Donwerth and seconded hy Mr. Brown. voted aye.

All members

THEREUPONâ€™.'THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST: Clerk Approved the 27th day of September, 1976.

R. #281; Adj ournment

526

MINUTES OF MEETING OF SEPTEMBER 27, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, SEPTEMBER 27, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member

ABSENT:

Mrs. Freddye Williams, Member

Call to Order

All of the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

HEARINGS

After advising the audience of the policy for persons addressing the Board, Mrs. Potts called on the following: (1)

Mike Barlow - President, American Federation of Teachers

(2)

Ronald Wright - Teacher

(3)

Marilyn Dodson - Patron

Sally Kliewer - President, Oklahoma City PTA Council

Before Mr.. Barlow began speaking, Mrs. Hill stated: Madam President rules for speaking. I understand that Mike is no longer an employee of the school system. He is on a leave of absence. Mike, do you live in the Oklahoma City School District, or are you in Western Heights?

Mr. Barlow replied that he lived in the Western Heights District, and that he was the representative of the Oklahoma City Federation of Teachers with offices located at 811 N. Virginia, Oklahoma City.

Mrs. Potts - I was not aware of what Mrs. Hill has pointed out, but I don't believe any members of the Board would wish to deny you the opportunity to speak; particularly, since you are representing one of our two teacher groups. Mr. Barlow spoke regarding the Oklahoma City Federation of Teachers' reaction to the very recent decisions of Judge Carmon Harris pertaining to the removal of the restraining Order to offer privileges to certain professional organizations, the authorization of Judge Harris to conduct an election for selecting an organization to represent the professional educators in negotiations, and other. Mr. Wright and

Mrs. Dodson declined to speak.

Mrs. Kliewer's remarks were in regard to the recent ruling of HEW on EMH classes, the position of the Board in this decision, and offered the services and support of the Oklahoma City PTA Council to help in any way that they can in this situation. Mr. English remarked: There is a point that Mrs. Hill brought up that I really think ought to be discussed, about Mr. Barlow's speaking. We have a rule. I feel that he is employed in the system, even though he is on leave. I don't know if that is accurate or not, but that is my interpretation. When a person is on leave, is he still technically an employee of the system? Does he have to come back in and reapply for the job?

Dr. Smith - They have to reapply or indicate a desire to return from their leave. Mr. English - But they still have a job. If he comes back and wants a job in the system, then he still has tenure, I would assume.

Dr. Smith - That is correct.

527

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

Mr. English - That is why I would think that he is still an employee.

Mrs. Hill - I guess it would he your definition of an employee, because of the leave of absence. Mrs. Potts - This maybe raises a question that hopefully guidelines will help us treat everybody more uniformly. This was developed so that our meetings would not be dominated by people from other cities and other school districts; that we really cared about providing the time for people involved in our own school district. I know there have been times when we had people who have, for instance, served on committees or worked in other ways with the school district, who possibly did not live within the school district. It may be that what we ought to do is amend that portion of the hearings procedure to include this kind of thing. Mrs. Hill - We did discuss in pre-meeting employees having to move into the Oklahoma City District. It is a question that you are going to have to look at, because I remember times when others have come on other issues and were not allowed to speak because they did live outside the district.

Mr. Brown - Has there been any kind of acceptance of the idea that a representative of an organization or a cause, such as ACT or AFT, could speak? I don't know whether we have ever asked the question of whether the legal counsel that often speaks for these people lives within the district. I have a feeling that some do not. Maybe that is something we want to look at. I think the question that Mrs. Hill raises is an important question. I think if we don't handle it gingerly, we are going to find ourselves having to settle this every time someone gets up, as to whether or not they have a right to speak, and we will find ourselves being accused of being fair or unfair. Mrs. Potts - I think this is something that we need to deal with as a Board and take a look at.

Mr. Brown - And obviously, in Mr. Barlow's case, since he is going to be the president of that association for the next year, we certainly are going to have to deal with that or else we will end up embarrassing him every time he wants to speak for his constitutents, and I don't think that's right. Dr. Start - Why don't you ask Mrs. Hill to present to us at the next meeting, rectifying suggestions? Mrs. Potts - Mrs'. Hill, would you give some thought to this?

Mr. Brown - I think then that you would need a committee. Mrs. Potts - Is there another Board Member who would be interested in working with Mrs. Hill? Mr. Brown, this may be something you could take care of over the telephone.

Mr. Brown - I would be glad to serve on a telephone committee with Mrs. Hill and come up with some suggestions. Mrs. Potts*- Fine.

You two are appointed to come with recommendations on that.

MINUTES OF PREVIOUS MEETINGS

R. #285 Minutes Approved

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve the Minutes of September 16 and September 20, 1976, as presented. On roll call, Mr. Donwerth voted aye; Mr. Brown voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. LEGAL REPORT

Attorney's Report

Mr. Johnson reported as follows:

Most of my activities during the past week have been devoted to the two cases filed against.us by AFT and ACT. Those cases were heard today. The District Court today did order the Board to hold an election as soon a practicable, to determine what professional organization, if any, will be the representative of professional educators for negotiations. The Judge's written judgment has been promised to be forthcoming tomorrow afternoon. When I receive a copy, I will distribute copies to members of the Board.

528

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

Mr. Brown - I would like to commend Mr. Johnson for being a very wise and diligent attorney, and for working very hard for the accomplishment of this task. I appreciate what has been done. He has spent many long hours this week to try to resolve this issue. And further, I want to commend a courageous judge for understanding the predicament of the Oklahoma City School System, in deciding for the kids. I appreciate this, because it gives us an opportunity to resolve this problem which is before us. Mrs. Potts - I think I would like to respond with a loud amen. Dr. Start - I might comment further that perhaps our problem with the EMH children, which I feel very keenly about, as we all do, could also be solved by our District Court.

Dr. Smith - Dr. Start, you will recall, Mr. Johnson is exploring that further, as of the instructions of the Board. He has had at least one meeting with an attorney for one of the groups interested in the mentally retarded citizens, and they are exploring this to see what the grounds might be. Mr. English - On this court case about the recognition of AFT or ACT^ we discussed in the pre-meeting that the staff will be coming back to us next Monday, or before that time, with some recommendations on procedures. I would hope that the staff could meet with representatives of the AFT and the ACT and get their input on what they would like to see in these procedures. Not that you are tied to what they recommend, but at least we could consider their views on this. And then when you do have that recommendation, if you would, please, also provide copies of that recommendation to those organizations so that they would not come up Monday night not knowing what the recommendation is, and they would have an opportunity to prepare their comments in advance.

Dr. Start - So by next Board meeting, we will not only have the written report, but we will also have the staff evaluation ready for us, which has been through the two organizations for their input and their information? Dr. Smith - Hopefully, if the written Order is ready tomorrow afternoon, we can start immediately on it. We can do some preliminary in advance based on his oral Order. But as soon as that is received, we can finalize that and should have a proposed procedure before the week is out. SUPERINTENDENT'S REPORT Dr. Smith expressed appreciation to Mrs., Kliewer and the PTA Council for being supportive, helpful and beneficial to the Oklahoma City School System, and solicited their continued support. A motion was made by Mrs. Hill and seconded by Dr. St art. to direct the following persons to attend conferences as indicated:

At no Expense to the School District

(a)

T. Burnfe Westman, Oklahoma Junior Symphony in Concert for Oklahoma Day at Kennedy Center Auditorium, Washington, D. C., September 29-0ctober 1, 1976. Expenses to be paid by the Oklahoma Junior Symphony.

(b)

Martha Nell Dodson, Committee on Supervision of Science, National Science Teachers Association, Washington, D. C., September 30-0ctober 1, 1976. Expenses to be paid by the National Science Teachers Association.

(c)

Clara Burchardt, Bilingual-Bicultural Conference, Mexico (Guadalajara and Yucatan), October 7-8, 11-15, 1976. Expenses to be paid by the Kerr Foundation and the Government of Mexico.

At School District Expense (a)

Sherri Hancock and Jo Ann Dodson, National Indian Education Association Conference, Albuquerque, New Mexico, September 27-30, 1976. Expenses to be paid from Title IV, Indian Education funds.

(b)

John Sadberry, Twenty-first Annual Conference on Secondary School Problems in Large Schools, Vancouver, Canada, October 3-7, 1976.

(c)

David Starks (Title I Consultant) and eight (8) parent representatives, National Coalition of Title I Conference, New Orleans, Louisiana, September 30-0ctober 3, 1976. Expenses to be paid from Title I funds.

R. #286 Professional Trips Approved

529

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

R. #286 Professional Trips Approved - cont'd

Mr. Brown - I would like to react to the National Coalition Title I Conference. I am going to vote for this because we have members of our Title I Advisory going and they feel it is important. But I do not have good feelings about that organization. I feel like it is an organization that does not represent all I would want such an organization to represent in terms of the problems with poverty children.

Mrs. Potts - I would like to ask for assurance, do we have the funds available so there will not be any problem with reimbursement for these people? Dr. Smith - I had that for one of the items under Information to the Board of my report. At about three o'clock this afternoon, we received notification that our Title I application has been approved, and as I indicated previously, the State Department had approved our proposed plan for the non-public school pupils. They processed it and we received a check this afternoon for $295,000. Our Title I application or proposal is something over $2^g million, and we file reports and claims on a periodic basis for payment for these funds. We don't get the lump sum at any , one time. This $295,000 together with the carry-over funds of approximately $H0,000 that we had remaining, certainly will assure us of meeting the payrolls of the immediate future, as well as the expenses for this. And this National Coalition Conference was an item approved in their budget for Title I this year.

Dr. Start - When do we ordinarily receive approval on our Title I funds? Dr. Smith - This one will break the logjam, so to speak, and we will file now on a regular routine basis for replenishing of that fund with the filing of our reports, etc. They were being held up for a while relating to the services to the non-public school pupils. Dr. Start - How long were they held up?

Dr. Smith - Probably two or three weeks. Mr. English - Coming with your recommendation that we approve the trip here, are you confident that the National Coalition, that this kind of a meeting is going to provide the kind of information and leadership that will be beneficial to our Title I people?

Dr. Smith - I atttended two or three of the sessions last year when it was held in Oklahoma City. I attended one that I could not really say that it was too beneficial. I attended another one that I felt was very beneficial. It was ways of advising parent groups on how to work with their schools, their teachers, principals, and with their school system in helping their young people. As you are aware, HEW had a monitor in here last, year monitoring the National Coalition of Title I Parents Conference. They have not, as I understand, given formal blessing or approval to the organization. They have, however, through their approval of the grants, and from the State Department's approval of the grants where this is an item in the budget, have' given that type of approval to it. They have also indicated that if it is felt to be an advantage to the local community for those people to attend, it is a legitimate expenditure from their budget. David Starks, as an employee, is required to submit a report back to us on his trip, to determine the effectiveness of the conference and whether it 'should be something considered in the future. We have budgeted this year a little over $2i+00 for the National Coalition expenses. Last year when it was held here in the City., we had a little over $6,000. Part of that $6,000, I believe, was travel for one of our National Coalition delegates to attend the meeting. The rest of it, I believe, was in connection with the local conference. Mr. English - And this is going to cost us what?

Dr. Smith - There is $2^00 allocated in the budget for the National Coalition. I believe it is something like $1200 for airline tickets, and then the expenses they have in connection with their hotel and meals and registration fee. Mr. English - I share Dene's feelings about the fact that these are our people going to this meeting, and that to at this stage say no, certainly would be a great disappointment to them. I have a concern about why it comes up at this time, on September 27, and the meeting is September 30. It seems to me that if we got some of these proposed trips a little bit more in advance for our approval or disapproval, it might be beneficial. It might save somebody a problem. Although. I have never known us, as I can think of, to turn anybody down on a trip proposal, maybe it is sort of taken for granted that the Board will approve. I have heard some rumblings that there is a feeling that coming up this late, the Board wouldn't turn down a request like this. It would seem to me that it might be appropriate, if we could get these in a little sooner, so we would have at least a couple of weeks leeway to consider them. If we wanted to take a week to study them, we would have that time.

Dr. Smith - I can assure you that no one takes the Board for granted that you are going to approve anything and everything that is submitted in the agenda. I might indicate that one of the staff members had already made arrangements for airline tickets and all, and was not aware of the procedure of submitting for approval, authorization for travel through this arrangement. I became aware of it when the tickets were delivered here, with the fact that they would be paid for by check.

530

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

Dr. Smith cont'd Attention was called to this and the representatives from the Grants Management area have visited with them and they do have the procedures for filing for travel and other expenses for the future.

Mr. English - Do they get the tickets on our district credit card?

Dr. Smith - Yes. If this is approved, they could use the airline travel card that we have, and then Title I funds will he used to pay that portion of the air travel card bill when it comes in at the end of the month. Mr. English - So they won't have any "out of the pocket" expense at first?

Dr. Smith - For the airline ticket, no; it will be covered on the school district's travel card.

Mr. Brown - Before you move on, the guidelines that we are voting in regard to travel, will they be backed up to the first of the year and applied to the people who are now taking trips? Dr. Smith - Mr. Brown, in the past, we had them submit a report on their travel and this kind of thing. We have made these copies available to all. As to the number of trips per year, and all; yes, we would propose that they be applied for the 1976-77 school year, effective immediately. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Dr. Smith remarked as follows: (1) AFT's Representative Requested Authorization Forms - About 8:^5 Tuesday morning (September 21, 1976), a representative from the American Federation of Teachers appeared in the office and was asking for the return of the authorization forms submitted by them on September 10. The individual was advised that we were not, in our opinion, authorized to return those cards; that our charge was to validate, count, and to submit the results of that count or validation to the members of the Board. Also, today a member of AFT requested that we provide them with custody of the list of eligible employees which they used in their validation process to mark the names of those who had actually submitted a valid authorization form. We prepared a list of eligible employees, by name,address, working station, telephone number, etc., and during the validation process, one of the first steps was to take the forms submitted and check them against this eligibility list. At this time we had the temporary restraining Order prohibiting us from giving certain privileges to the organization. Therefore, in the validation process we said you may use this list and work on it, but we will need to retain custody of that at this time. We still have that list and it is in our custody at this time. The record was not made of the date of the authorization forms at the time we were validating. At that time we felt that there was no need to record the date that the individual signed the authorization form. I think now that the court has indicated that all of these former authorizattion forms are invalid, no longer of use, it may somewhat change my original recommendation. However, I think Mr. Johnson said there was the possibility of appeal. I was going to suggest that prior to returning these forms, that staff be permitted to list the date that the signature appears on the card, so we will have a date to check back if that is needed. It will be much easier and simpler now if we do that, than it would be to ask for the cards again to be returned for that. As far as the eligibility list, certainly now that the temporary Order was set aside, I see no problem now in releasing that to them. The same thing will apply with ACT's cards.

(2) Cards Submitted by ACT - Friday afternoon, shortly after four o'clock, ACT submitted a lot of cards, with a letter accompanying it, in which they indicated that 1,708 authorization forms were included. The Clerk of the Board receipted those and placed them in safekeeping, and they are still there at the present time. In the letter, they did indicate that they would be submitting additional cards up to October 16. I would assume that the Order today of the Court makes part of these moot points at this time.

Mrs. Potts - I wonder if maybe we ought to get some legal advice about whether we ought to continue to hold both the cards of ACT and AFT, despite the fact that we have a Court ruling that would indicate a whole different procedure? Mr. Johnson, could you advise us in that area? Mr. Johnson - I had in mind of asking the Court for directions in it, and to authorize a return if they are to be returned. Since he is reserving jurisdiction of the entire matter, I think it would be safer to get his approval before we do it.

531

MINUTES OF MEETING OF SEPTEMBER 27, -■■ 9 '6 - CONT'D

Information to the Board cont'd

Mrs. Potts - Do you need Board consent or approval? It seems to me that you made- an important recommendation here in terms of listing the date of authorization on these cards, and I would think that is something that you could do with consent of these teacher groups, even without our needing to go to the Court.

Dr. Smith -We have done nothing at all, as far as the validation or verification of the cards submitted by ACT. We were going to suggest to you that inasmuch as they indicated that they would be submitting cards up until October 16, that we delay any validation until they submit their final lot of cards. With ithe enormous records j that we have to pull together, and the staff getting together and working on that, I it is as easy to do it all at one time, as it is to pull them out and work on one batch and then have to come back again for a later process. But I would say, certainly, the Attorney's advice on whether or not there is any need to be concerned '■ with any of the dates of authorization or these forms in any way at this time, would be the real issue at point; is there any need to do anything else to any of these cards? If I understood Mr. Johnson's report, it indicated that all previous procedures or authorizations, etc., were set aside now. Mr. Johnson - That is correct. If the Board would want to have the cards returned, it might vote to return them subject to approval of the Court, and then not have to take the matter up again. Mrs. Hill - But what about the date?

Would that need to be recorded first?

Mr. Johnson - That is really not a legal matter about whether you should do it or not. I think you could, if you think it would be advisable to do it. It would become a matter of polciy about whether you wanted to do it or not.

Mr. Donwerth - But you could only record the dates of AFT's cards, since ACT's authorization cards are still under lock and key. I am wondering if maybe since Judge Harris has expressed a willingness to assist the Board in this, and because he has retained jurisdiction, possibly we should just hold everything until we get the questions answered by the Judge. Mrs. Potts - Is that agreeable with the Board? that.

It sounds like you have support in

Dr. Smith - Just take no action in returning them until either the Judge indicates or responds with answers, and then abide by his decision or Order. Mr. English - The list that you talked about though, I assume could be provided. Dr. Smith - Eligibility list; yes, no problem now. As I understand, the temporary restraining Order has been set aside, and even the permanent Order now has indicated that we cannot show or give privileges to one group without the other, or something to that effect, as I recall. Mr. English - I am referring to the list.

Dr. Smith - This is the eligibility list on which they marked and showed their tabulations. ' (Dr. Smith continued.) (3) Mini-Grants Report - At a recent meeting of the Board, I mentioned that the selection committee on the mini-grant proposals would be completing its task, and we would keep you advised. The committee completed its assignment last Friday, and Mr. Ginn, the chairman of the committee, submitted their report to me this morning. The committee was comprised of teachers from the elementary school, middle school, fifth year, and high school level. It had two principals and two Central Office staff people, in addition to Mr. Ginn. The committee members were Mr. Leroy Alexander, from Douglass High School; Claudine Patterson, Hoover Middle School; Frances Martin, Edwards Fifth Year Center; Mary Cole, Nichols Hills Elementary School; Elton Matthews, Service Center, Bob Condren, Coolidge Elementary School; Vernon Moore, Jackson Middle School; Charlene Carter, John Marshall High School; Dr. Jerry Rippetoe, Director of Curriculum; and- Thelma Jones, Central Office. The committee divided itself into five teams so that they could conduct a thorough research on the various proposals that were submitted for consideration. The committee, in making its selections, used the criteria that we had submitted originally with the announcement of the mini-grant proposal idea. Those criteria were that the proposal should be designed to meet the needs of the system; be innovative, be economical; feasible and efficient; complement the regular school program, and contribute to the solution of an educational concern; show evidence of thorough planning in order to reach the expressed objectives; provide an adequate evaluation plan; provide for appropriate and adequate materials, to be used’,; and provide for the use of educational and cultural resources of teachers and other school personnel in>-planning and implementing project activities; require no major alteration to the existing school plant; conform to the philosophy and goals of the school system, and then be consistent with school policy and state and local regulations governing the operation of the schools. It could not supplant one of the current programs being operated by any other federal program.

532

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

Dr. Smith cont'd The selection committee concluded that 18 of the applications met the criteria, and recommended approval of those grants. The total of those recommended for approval is $22,6^0. You will recall that $30,000 was budgeted for the mini-grant proposal, with the maximum of any one being $1500. The committee has recommended, and I concur, that we accept until November 1, the additional applications, and also to give those who may not have had their application approved at this time, an opportunity to provide additional information or to modify their application to where it would meet the criteria. A list of approved grants has been supplied to each member of the Board, which does indicate the name of the applicant, the position of the applicant, the school or department, the type of program, the estimated cost and the committee's recommendation then of those approved for $1500 only, or not approved because the applicant is no longer assigned to the site where the project was to be carried out. Seven were not approved for various reasons; because of inadequate information or duplication of present assignment, not suitable to application location, or failing to meet the criteria which had been originally established.

Mrs. Potts - Where a person no longer is in a position, say, that this was drawn up to happen in that school, would it be possible for another staff member to pick up on the application and possibly reapply?

Dr. Smith - Yes, certainly during this period of time, it could be done if one of the other staff members wanted to pick up on that. This is not limited to certificated employees. Any employee of the school system is eligible to submit an application to be considered in connection with it. There were 28 applications completed and received, and processed. I reported earlier that I thought there were- about 32. Mr. Ginn has copies for anyone desiring to study further any of these proposals. If you have any interest in a particular program, we could make that available to you. Mrs. Potts - I noticed our Educator of the Month was one of the people that submitted one. I happened to visit her the next day after she was recognized at the School Board meeting, at her school, and I was very impressed with the way she was carrying out the reading program there at Capitol Hill Middle School. I think people who are doing an outstanding job like that, if they have a way of sharing this or expanding it, I really support it.

Dr. Smith - Ms. Dinse's proposal was not approved, and I believe it was primarily because it is a duplication or replacement of a program already in existence, and that was not the purpose of this. Certainly, I want to commend our employees. There were some very fine programs or proposals submitted, and I would like to also take this opportunity to express appreciation for those committee members who worked on this. Dr. Smith continued: (M Membership in EMH Classes, etc. - As of September 21, membership in our EMH classes was as follows: In the K-U elementary schools, there was a total of 211 students - 99 black, 9^ white, and 18 of other races. In our K-5 elementary schools, there was a total of U2, with 15 black, 25 white, and 2 of other races. In the Fifth Year Centers, 50 were enrolled, with 25 black, 22 white, and 3 of other races. On the middle school level, we had 220, with 129 black, 82 white, and 9 of other races, and in the high schools, a total of U29, with 29^+ black, 128 white, and 7 of other races, making a grand total of 952 students - 559 black, 35^- white, and 39 of other races. All of these pupils qualify by both the State guidelines and those guidelines of HEW or Office of Civil Rights. As a part of the Office of Civil Rights' requirement, we were requested that pupils who qualify for EMH programs, that we have a variance of 10 points or more between their verbal and performance areas of the Wechsler scales, and those with IQ's of 50 to 69 be retested. There were some 3^+1 pupils in classes last year that fell within this category of being eligible for retesting. Of the 3U1, 3^ either completed school or are no longer in our school system; five we have been unable to locate,, and one refused the testing. Of the remaining 301, 98 had been retested as of September 21; 53 were scheduled for testing during the latter part of last week, and then the remaining pupils will be tested as rapidly as the parents permissions are received and processed, and the testing can be administered. The Office of Assessment and Placement has been involved in retesting other students that were removed from EMH classes, but whose scores were borderline, or whose test scores were more than two or three years old. We have assigned four EMH consulting teachers and 11 aides to work in the middle schools and the high schools, tutoring and assisting these young people who were removed from the EMH classes and placed in regular classes. In addition, inservice programs working with the teachers of these students who are in the regular classes now, to make them more aware of the kinds of services that can be available, have taken place. Dr. Lindley and members of his staff began last week with personal visits of each of these schools; working with the principals, the teachers, the consulting teachers and aides and others, in making an assessment on the effectiveness of the current programs of these reassigned pupils, and to obtain information to assist in making recommendations for any changes or alterations to bring about an improvement in the program. He and his staff, I believe, are scheduled to try to complete this process this week and come up with their recommendations for any alterations or changes in these programs following that.

Information to the Board cont'd

533

MINUTES OF MEETING OF SEPTEMBER 27, 19?6 - CONT'D

Information to the Board cont'd

Mrs. Potts - Is this retesting done, using the same tests that were used previously? Is anything else available to help in the retesting besides what we have previously used?

Dr. Smith - Mrs. Frances Jackson has carried a major responsibility in coordinating these efforts. Mrs. Frances Jackson responded: We have used the Wechsler sometimes in retesting; sometimes the Stanford-Binet. We do not like to use the same test to retest if the test has been administered recently, because we feel that the practice effect on a test is not good. So we will alternate. If the Wechsler test was given before, we probably would give the Stanford-Binet test the next time. I think these two tests are probably recognized nationally as the tests that you can put the most confidence in, in intelligence testing.

Mrs. Potts - Is there anything available additionally that would balance what some might consider a cultural bias? Mrs. Jackson - As far as our department knows or â€™is nationally known, I believe there is not any test that is truly felt to be not culturally biased. A culturally fair test is not known at this time. We feel that these tests are the least biased of any tests that are known at this time.

Mr. Brown - I do feel that it is essential that we try to get at how this decision ever came about, and why, and perhaps try to understand. If we are going to mainstream a good many children that we haven't been doing before, we need to decide what kinds of programs we can develop that will be adequate in a mainstreaming process. I think that is going to take probably some creative kind, of activity that we haven't really been involved in up until now. I really hope that Dr. Rippetoe and his cohorts can begin to come up with some suggestions, or find some programs working at other places that will help us deal much more positively than this Band Aid approach that we have taken now. Dr. Start - As I understand it, the reason we began all of this difficulty was the percentage of black students in our EMH classes.

Dr. Smith - The percentage based on the percentage of black students in our EMH classes, to that of the total black pupil population. And.it was not the fact that they were majority black or majority white in those classes, but something over 7% of ours were in EMH classes, and the national rate of incidence is something between 3% and h/. Dr. Start - But as I look over the total number of children now enrolled in the EMH classes, about 900 plus, 5W are black. Dr. Smith - The percentage, again, within those classes was not the factor; it was the percentage of the total black enrollment. Mrs. Potts - What kind of information do we have about how other school districts that face this same problem, .how they have dealt with it? Have they done exactly the same thing that we have done?

Dr. Smith - I think the reassessment, the retesting, and then putting them back into regular programs-, giving assistance, as I understand, has been pretty well the procedure others followed. Dr. Smith continued: (5) Receipt of Title I Funds - I gave the information earlier that we received our Title I check today for $295,000.

Mr. Brown - The money that was going to come in for the EMH program, has that come to us now? Dr. Smith - No, it has not. We have not received our ESAA funds. We did give you the letter from Secretary Mathews : of HEW indicating that the waiver had been approved. They had indicated that we should hear by the 20th, and then it got to, to not be alarmed if you haven't heard by the 27th, and we are alarmed and we still haven't heard when the money is going to be here.

Mr. Brown - Obviously, if many children are out of this program, there will be funds available to do some other kinds of adjustments, once that money gets here? Dr. Smith - Right; and we have things to where they can be placed in operation on very short notice with receiving. We will be employing teachers. And the proposal that is going to be approved, as we understand it, will be primarily for certificated employees. It will be the elimination primarily of the aides and classified employees as we had in our original proposal.. You will recall that we filed for something like $900,000 or near that. They have indicated that probably $581,000 will be approved.

53^

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONTâ€™D

Mrs. Potts - Has any of this Deen in writing?

Dr. Smith - Not on the $581,000; and not on the funding for certificated personnel and all; no.

Information to the Board cont'd

Mrs. Potts - What happens if a school district does not take action one way or another on something, until they have a written communication?

Dr. Smith - We are not taking any action until we have the money in hand, or that it is here saying that it has been approved and for this amount. We would not start a program without official written notice on that. That is the reason those employees on the ESAA program are not working now. Dr. Start reported as follows: The Attorney Search Committee has reviewed the application of 17 attorneys and/or firms of attorneys, and has interviewed 7 attorneys and/or firms last Friday, and we would like to submit to the Board three firms and discuss those three firms with the Board in an Executive Session at our next meeting. This would be our recommendation

Report Attorney Search Committee

Mr. Donwerth - You want to submit the three finalists at the next meeting in Executive Session; is that right? Dr. Start - Yes.

Mr. Donwerth - I think that is a good idea. I don't want to be interpreted as not having confidence in the committee, but I wonder if it would be appropriate for all of the Board Members to have the data on the finalists? Dr. Start - That will come to you. If this procedure meets with your approval, the various applicants will so be informed and the information that we have on, as you say, the three finalists will be forwarded to you. Mrs. Hill - Some of the information was not too great; a lot of it came out in the interview.

Dr. Start - Right, but the written information that was available to us will also be available to you, and then we will discuss the results of our interview as a group.

Mr. Donwerth - Are the finalists going to be interviewed by the entire Board? I wonder if it would be appropriate for all of the finalists to be interviewed by all of the Board? Dr. Start - If that is the wish of the Board that they interview all finalists, that can be decided next week. Mrs. Potts - But you will not be ready for us to meet and consider this until next week?

Dr. Start - Do you want to do it tonight?

Mrs. Potts - You are talking about you don't have the materials ready to disperse to Board Members.

Mr. Brown - We finished at five o'clock on Friday and it wasn't time to get the materials, or we would have done it tonight. Mr. Donwerth - I just wish that we could talk Mr. Johnson into withdrawing his resignation, and we could go ahead and continue with him. He is doing such a terrific job. Mrs. Potts - Part of the provision we had was that he could continue in an advisory capacity, wherever he can be of help.

ENCUMBRANCES AND PURCHASING A motion was made by Mr. English and seconded by Mrs. Hill to approve payment of encumbrances as listed for July 28-August 23, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #287 Approval of Encumbrances

535

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

Purchasing R. #288 Approval of Purchasing Items B-l thru B-7

A motion was made by Mrs. Hill and seconded by Mr. English to approve Purchasing Items B-l through B-7 as follows:

Purchase of Paint Supplies Purchase of paint supplies (covers, mittens, paint, and caulking compound) for use by the Maintenance Department for all schools from the following companies which submitted the low quotations on specifications:

1,72*+. 60 671.08 ____ 2,396.00

PPG Industries, Inc. S.E.B. Paint Company, Inc. Southwestern Paint Company

Total

*+, 791- 68

These purchases are to be charged to Account BL 5620.05. 2.

Repair of Air Conditioning Unit

Repair of air conditioning unit (including all parts, labor, and freon charge) for John Marshall High School from Natkin Service Company which sutmitted the only response to our Quotation #*+687. This purchase in the amount of $6,27*+. 00 is to be charged to Account BL 5620.05. 3.

Purchase of Computer Terminals Purchase of computer terminals for various schools and Technical Services Department from Harris Communication Systems, Inc., which submitted the low quotation on specifications in the amount of $l*+,200.00 to be charged to Account G 1230.03.

*+.

Purchase of Lumber Purchase of lumber (plywood) for use by the Maintenance and Supply Departments for various schools from the following companies which submitted the low quotations :

Central Distributors, Inc. U. S. Plywood

$ 600.00 ______ 577.00

Total

1,177.20

These purchases are to be charged to Account BL 5620.05.

Purchase of Fencing Purchase of fencing (heavy duty chain-link) for use by the Maintenance Department for the Service Center from Allied Fence Company which submitted the low quotation in the amount of $1,357-69 to be charged to Account BL 5620.05-

Purchase of School Bus Parts and Equipment

Purchase of school bus parts and equipment (lens, marker lights, dimmer switches, windshield wiper motors, mufflers, etc.) for the Transportation Department from the following companies which submitted the low quotations: Perfection Equipment Company International Harvester Billingsley Parts & Equipment, Inc. Severin Supply Company Solloway Auto Supply Company Floyd Supply, Inc. Broadway Auto Supply Buck's Wheel & Equipment Co. Keas Superior Bus Sales, Inc. Total

70.92 582.75 1,100.62 *+51.95 352.52 321.12 U8O.75 1,97^.10 225.08

5,559-81

These purchases are to be charged to Account G 650.0*+.

Purchase of Automotive Supplies

Purchase of automotive supplies (batteries) for use by the Maintenance and Supply Departments from Batteries Unlimited, Inc., which submitted the low quotation in the amount of $3,998.0*+ to be charged to the following Accounts: BL 5620.05 G 560.0*4 Total

1,612.UU 2,385.60

3,998.0H

536

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT’D

Mr. Donwerth - Mrs. Potts, I do want to approve the purchasing items, hut I would like to ask the Superintendent about the air conditioning at John Marshall High School.• What does that consist of? Dr. Smith - This is for parts and labor, material and all, for repair of a 50-ton unit that is in the Media Center at John Marshall. The unit is nine years old. We have had our people go out and check it, and they have determined what the basic problem is. They feel that it would be more appropriate to contract it, than it would be for them to handle this job.

R. #288 Approval of Purchasing Items B-l thru B-7 - cont'd

Mrs. Hill - This paying somebody to do our air conditioning is sorb of ridiculous. I think we need to get equipment that our own people can service, instead of buying things that have to be serviced by an outsider. This is sort of a waste of money.

Dr. Smith - I think in the last three or four years, we have added additional central units to Media Centers, and we can probably come more nearly justifying this type of equipment now. On roll call, Mr. Brown voted aye; Mr. Donwerth aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. UNFINISHED BUSINESS Motion made by Mr. English and seconded by Mr. Brown on September 13, 1976 for consideration at the meeting of September 27, 1976: "I would move the approval of the Guidelines for Travel Expenses and Reporting and ask that it lay on the table for two weeks." (Draft of Guidelines circulated September 15-22, 1976 to administrative personnel.)

Mrs. Potts - Dr. Smith, do you want to report on the Guidelines for Travel Expenses and Reporting? I know they were distributed throughout the school district, for an opportunity for any comments or suggestions or changes regarding them.

Dr. Smith - We did duplicate copies of this and it was sent to all principals and department heads; 175 copies were distributed, indicating that this was up for consideration, and we asked that they provide any reaction or input or information that they would like to have considered, and return it to our office and we would forward it to you. At the time I submitted the memorandum to you last Friday, I had no responses.- Today our office received one indicating that the Assistant Coordinators in the Curriculum area do help assist in the supervising of consultants and were recommending that those Assistant Coordinators be classified in the same category as Consultants, where their trips would be one each two years, rather than each three years as the Assistant Coordinators previously had been indicated. The staff and I feel that there is certainly validity to this and have no objection whatsoever, and would concur that this would be a logical change to be made. Dr. Start - The other alternative would be to have the Consultants, Managers, and Supervisors have a trip every three years, like the Assistant Coordinators. Rather than move the Assistant Coordinators up, you could move the others down.

Dr. Smith - Our-preference would be to move these Assistant Coordinators that are helping supervise Consultants up to that category just above, one each two years. These are guidelines. It is not saying that they will be making this many trips, but certainly it is with an indication that they cannot anticipate trips more frequently than this, either at Board expense or to be absent from their assignment and receive pay.

Mr. Brown - As I understand, under the guidelines, there is the freedom of specifically directing someone for a specific task, regardless of how many trips they have taken. Dr. Smith - That would be excluded from the provision of limitations. If we have a need to send someone to Washington, D. C., for example, as an unanticipated kind of trip and it is mine and the Board’s request for that,then these would be treated differently and would not be within that number that is specified.

Mr. Brown - If there was some real need for an Assistant Coordinator to go, then that could be done quite apart from this stipulation. So there would be no need for that to be covered. Dr. Smith - It might be the difference there that we are really requiring them to attend, in lieu of them attending in order to participate in the program or some other reason they might have to attend. Mr. English - I would move to amend the proposed guidelines to put the Assistant Coordinators under the same provision as Consultants, Managers and Supervisors.

Mr. Donwerth - Second. Mrs. Potts - The motion was to amend the Guidelines for Travel Expenses and Reporting to provide the same provision for Assistant Coordinators as for Consultants.

R. #289 Approval of Guidelines for Travel Expenses and Reporting

537 MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

Dr. Start - I think it ought to he every three years for everybody. Mr. English - I really think it would be better, one every two years. Actually, I would like it if they would go to one every year, because I think they need that kind of outside information and input that you get, that you have an opportunity to receive when you take one of these trips. It could be very valuable and help the school system; otherwise, you take the chance of becoming rather ingrown.

Mr. Brown - It seems to me that the guidelines really don't anticipate so much discriminating between certain kinds of experiences. Certain kinds of experiences are more valuable than others, and at some point, probably the finer line about the evaluation of an experience needs to occur. Many of the reports do not indicate that a whole lot was learned, but I realize that reports do not necessarily indicate the value of the experience. Mr. English - I agree. Some of the reports are very good, and some include a lot of verbiage that doesn't tell you what is going on, what the key issues were that you discussed, and what new ideas you got. Mrs. Potts - Part of the purpose of reporting was to bring back new ideas and share them with people who might be able to consider some of them.

Dr. Smith - We do have the application for travel form that becomes a part of the guidelines, where they justify their request to make the trip, and then in addition, the report form includes a resume of the sessions attended, the subject matter covered and things of that nature.

Mr. Brown - Approximately how much money does the system itself spend on trips of this nature? Dr. Smith - We have the expense in the General Fund budget in two different categories, the administrative portion and for those in instruction; $6,500 in the administrative travel account, and $12,500 in the instructional category. Mrs. Hill - I understand there has been quite a time lag, in some instances, of these people being reimbursed.

Dr. Smith - They file their report and their claim for reimbursement at the same time, and Mr. Ginn has the responsibility of checking these to see that the reports are all in place. Once Mr. Ginn gets those on his desk, I am not aware of one ever staying there more than a day's time when he has the information on a trip to be approved or disapproved. The paying now of our claims twice a month, rather than once a month as we did previously, should help a great deal in the reimbursing of expenses for these trips. Mr. English - How are we doing on payments of stipends to the Title I Advisory Committee?

Dr. Smith - I think we finally got everything caught up and those for this year are being filed. I think that procedures now have been developed to where they will be submitted and processed where they can get their money in short order. Mrs. Potts - If there is no further discussion, we will vote on the amendment.

On roll call for the amendment, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted nay; and Mrs. Potts voted aye. Mrs. Potts declared that the motion for the amendment carried.

Mrs. Potts then called for a vote on the motion as amended. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried as amended.

(A copy of the Guidelines for Travel Expense and Reporting as approved is on file in the Clerk's office, also included in the permanent minutes - pages 5^1-5^6.) DISCUSSION - 1975-76 Group Standardized Testing Report of the Oklahoma City Public

Schools Dr. Smith presented Ms. Frances Jackson, Assistant Coordinator, Assessment and Placement, who pointed out highlights of the prepared Report on Research and Evaluation of Group Standardized Testing Results of the Oklahoma City Public Schools for 1975-76. Ms. Jackson's remarks included the relation of local testing results to the national norms, the percentile ranks, comparison of testing results by grades, total population norms versus large city norms, tests administered, and other. Following her presentation, Ms. Jackson responded to questions and comments by members of the Board.

(A copy of the report is on file in the Clerk's office.)

538

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

NEW BUSINESS Motions for Consideration at Next Meeting of the Board (1)

Dr. Start - I move that the Board request an independent evaluation of our insurance package; the cost of this evaluation to he submitted to the Board before final approval. Mr. English - Second.

Mrs. Potts - That should be on the agenda next week for a vote. to speak to it any further at this time?

Do you wish

Dr. Start - No. (2)

Mr. English - We.have had from the Superintendent the recommendation for some more study on Channel 25 television. As. a Board Member, I probably propose more studies than anybody else. I am all for them and I think this one ought to go on. But I am a little bit concerned that the tar baby has got us good now, and we just cannot seem to remove ourselves from it. The station is now in operation; it is moving on; and we are spending the money over there. You will remember that the first study report we got was May 1H on a position paper, the past, present and future. And next we had Dr. Shell's visit to some television stations to find ways.to improve our station. And then next came the report dated August 6, a Status Report to the Board of Education presented by the Technical Services Department, and then we had the questions and answers relating to the operation of the Broadcasting Center. We had on September 9 a final report from the Special Task Force on Educational Broadcasting. I < believe at that time we were told by the Superintendent that in a week we would have a recommendation. The August 6 report gave us six options on the way we could go on the TV. The Task Force also gave us six options on which way we could go. I think we probably have enough options. The thing continues to operate while we study it and study it. I am all for the study continuing. I think, though, there has been a lot of talk lately about the Sunset Laws and zero budgets, where the agency does not continue to operate unless it justifies itself each year. I think that at this point we need to say shut her down right now and we will reopen when we decide that there is proposed programming that is feasible. But we are looking stupider and stupider every time this thing comes up, every study that comes out. It is a reflection on us; it is a reflection, frankly, on the administration. Five months we have had this tar baby just hugging us good, and we haven't made one decision as a Board. I would propose at this time that the Broadcasting Center be shut down and all but the necessary personnel be transferred to other assignments until such time as the Board approves a plan of action for the Center.

Dr. Start - I will second that. Mr. English continued: I would hope that there will be some administrative study given to the implications of the motion. And the people out there in the buildings who are so sold on the educational TV at this time, the way it is, can.letr-us know about it. This certainly ought to give them that opportunity and the incentive that is needed for them to let us know.

Dr. Smith inquired: You said close down the Broadcasting .Center. Is that Channel 13 and Channel 25; just cease operation of everything over there? Mr. English - That is cease the whole shooting match in which we provide personnel. Dr. Smith - And you have indicated to reassign employees. certificated and classified employees?

Is that both

Mr. English - That means everybody, certificated and classified employees.

Dr. Smith - As I recall, we only have two or maybe three certificated employees there, and the balance of them will be the technician or the classified type of employees. And this temporary closedown, is there any time frame there or was that tying back, by any means, to the November 1 deadline that we had indicated to make the decision of the future of TV in the system? Mr. English - The only time frame is when the Board finally approves a plan of action; otherwise, if we don't approve it, it stays shut down.

Dr. Smith - This then would imply or infer the return of any CPB funds or not submitting our claim for the balance of those this year? Mr. English - That would be right.

539

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

NEW BUSINESS cont'd Motions for Consideration at Next Meeting of the Board cont'd

Mrs. Potts relinquished the Chair to Dr. Start.and made the following motions: (3) Mrs. Potts - We have been working for some time on some things relative to reorganizing the Board and trying to figure out the best ways to carry out its functions. My first motion pertains to one of the items that we discussed. I move the creation of a committee system of the Board of Education for the school year 1976-77- Three committees would be created with two Board Members on each committee and the President of the Board to serve as ex officio member of all committees. Committees would be: (1) Instruction and Student Concerns; (2) Legislative and Community; and (3) Business and Personnel. This committee structure would provide for leadership from the Board in working with staff and patrons when problems or planning needs indicate the Board's cooperation or study would be helpful.

Mr. English - Second. Mrs. Potts continued: Most large city School Boards follow this kind of a procedure. In fact, I was in contact with a member of the Tulsa.School Board today relative to their committee system. They contend that the work of committees really streamlines their operation. As many of you are aware, most of our Board meetings continue past ten o'clock in the process of taking care of the business of the district. Arid this provides opportunity for Board Members to work with staff and to follow up on particular concerns that they might have. In making up the committee divisions, I did try to provide for in each of them, working with people in the community. I personally feel that this provides for a logical communication link with the community and with our school staff, as well as facilitating the streamlining of our work. Mr. Brown - I must say that I just do not like the committee system for a Board. I do not feel that the committee system for a Board is a good healthy way to do things. Some Board Members have a lot more time to spend here at the Administration Building than others. I feel that it puts the Board in the position of being a lot more involved in the administration of the school itself than it is our business to be. I am not in favor of the committee system. Mrs. Hill - When we discussed this in our workshop, I thought there were two members of the Board who were to bring us back further information on this; that Mr. English and Mr. Brown were to bring us back a report.

Mrs. Potts - I think it would be logical for us to then ask these two people to come back next week prepared to respond to this motion.-

Mr. Brown - You might ask Mr. English to respond to it; I don't want to research it. Dr. Starts This is an item for our next meeting.

(4)

Mrs. Potts - This motion relates to a Board policy. Some of it we have sort of fallen into because we feel it is a better way of doing things, and I would like to make it official. I move adoption of a Board policy which:

(a)

Provides for posting within every school and within every department recommended policy changes with employee responses requested to the policy change prior to a vote by the Board; the vote on policy changes to be made two weeks following the introduction.

(b)

Provides for motions by the Board to be held over for consideration on the agenda for the next meeting of the Board unless: (1)

they are of an emergency nature;

(2)

they deal with previously considered issues; or

(3)

they obtain unanimous Board consent for the Board's consideration at the meeting in which they were introduced.

Mr. English - I will second the motion for discussion next week. Dr. Start - Is there anyone who wishes to speak to this motion now? act on this motion next week.

We will

5^0

MINUTES OF MEETING OF SEPTEMBER 27, 1976 - CONT'D

Dr. Start returned the Chair to Mrs. Potts.

ADJOURNMENT

A motion to adjourn was made by Mrs. Hill and seconded hy Mr. Donwerth. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST: Clerk Approved the Uth day of October, 1976.

R. #290 Adjournment

5U1

MEETING OF SEPTEMBER 2?, 1976 - CONT'D Guidelines for Travel Expense, etc.

OKLAHOMA CITY PUBLIC SCHOOLS Guidelines for Travel Expense and Reporting

Travel authorized and/or approved by the Board, the Superintendent of Schools, or by an appropriate director, regardless of the funds used to pay for the travel

expenses, must only be for the benefit of the school district.

Other travel will

not be authorized. 1.

Travel Requests

To initiate a request, an "Application for Travel" (Travel Form 1), must be submitted and must be approved by the employee's supervisor with all

required information regarding the purpose, length of time, and the place of the meeting.

Travel requests must be within the budget limitation of

funds allotted to departments for travel.

Travel requests may be authorized by an appropriate

director if and when the travel is during the course of a regular workday with limited transportation cost

to the district, either from General Fund or Activity Funds, (by automobile at established allowable - 15<ÂŁ per mile); and by special project funds when the travel

required conforms to project guidelines.

All other

requests for travel must, after meeting all criteria, be listed in an agenda for consideration by the Board. B.

Travel by Direction of the Board of Education or the Superintendent.

Experience reveals that on occasions

an employee is instructed by the Board or the Super-

intendent to travel in order that particular tasks may be expedited for the school district.

When these

occasions arise, the Guidelines for Travel may be

altered as necessary so that the assignment may be performed.

5^2

....

â€ž

MEETING OF SEPTEMBER 27, 1 9?6 - CONT'D

_________ ___

luidelines for travel Expense, sic. - cont'd

Guidelines for Travel Expense and Reporting Page 2 C.

The presentation of papers by employees on convention

programs or participation as officers in a state or national organization is encouraged; however, travel requests for these assignments or participation are

not to take precedence over requests by other employees and must fall within the Guidelines for Travel.

Requests for travel for administrative personnel when

school or district funds are involved will be given

consideration only when the number of requests (trips)

does not exceed the following guidelines: Assistant Superintendents, Directors, and

Principals Two each year (July 1 - June 30) Coordinators

One each year (July 1 - June 30)

Consultants, Managers, Supervisors, Assistant Coordinators One each two years (July 1 - June 30)

Assistant Directors,

Assistant Managers, Assistant Principals One each-three years (July 1 - June 30) E.

Requests for travel for administrative personnel when

school or district funds are NOT involved will be given consideration on an individual basis; however, the total number of requests (trips) for any employee may not

exceed three (3) during a year (July 1 - June 30).

Trip Planning

The employee authorized to travel is responsible for planning the trip, paying all bills in full for travel, lodging, subsistence, and other, and for filing his/her own claim.

(Exception - see Number 6, Paragraph A.)

Written Report

An employee authorized to travel must, upon return, submit a written

summary report covering the meeting attended.

The report is to be filed

concurrently with his/her claim for reimbursement (submit Travel Form 2).

5^3

MEETING OF SEPTEMBER 27, 1976 - CONT'D Guidelines for Travel Expense, etc. - cont'd

Guidelines for Travel Expense and Reporting Page 3

The summary (for the Board's information) is to be submitted to the employee's supervisor.

Delinquent reports will delay processing of expense

claims. 4.

Insurance

The school district is limited by statute as to the amount, extent,

and kind of employee insurance which the district may purchase. An employee has the same limited insurance coverage when on an

authorized travel assignment outside the district as he/she has when on regular assignment within the district.

If the employee desires insurance coverage, in addition to the limits

afforded by the district, it is the responsibility of the employee to purchase same at his/her expense.

Renting or Leasing of Automobile

Prior authorization must be given by the Assistant Superintendent

responsible for Business Management and Operations; the Assistant Superintendent responsible for Instruction; the Director responsible for School-Community Relations; and the Director responsible for Personnel

Services for the employee's use of a rented or leased automobile.

Otherwise,

the employee will not be reimbursed for the expense.

Transportation Expenses Allowed A.

By airplane - coach rate only allowed - a copy of

airline ticket required.

(An air travel card is

available for employees only.

If the employee

desires the use of this convenience, arrangements must be made in the Office of the Superintendent

prior to making ticket purchase.) B.

By railway or bus - receipt required.

By auto - mileage (round trip) 15$ per mile.

Toll fees - receipts required.

Meals while enroute (per Paragraph C, Number 7 Expenses).

Total expense (per Paragraph C, Expenses) while enroute. NOTE:

Total of B through E should not be more than

coach rate air travel unless auto is shared by a group.

5^^

MEETING OF SEPTEMBER 27, 1976 - CONT'D

Guidelines for Travel Expense, etc. - cont'd

Guidelines for Travel Expense and Reporting Page 4 7.

Expenses at Convention or Meeting A.

Registration fee - receipt required.

Maximum lodging allowable - $35 per night, out-ofstate single; $17 per night, in-state single -

itemized "marked paid" bill required. C.

Food allowable - $5 per meal average; maximum $15 per day.

Provided however, special meals which

are programmed as a convention activity (special

banquets) are allowable not to exceed a maximum increase of $10 to a total of $25 per day. D.

In-city transportation (taxi/limousine) - $5

maximum (one way) to and from station or terminal origin of destination of trip between points of official necessity only.

Gratuities, personal telephone calls, wire service, airline insurance are not allowable items.

When an employee is accompanied by a spouse, the

spouse's transportation, lodging, subsistence, and

other travel expenses should not be included nor be shown on the employee's claim.

MEETING OF SEPTEMBER 27,1976 - CONT'D Guidelines for Travel Expense etc. - cont'd

OKLAHOMA CITY PUBLIC SCHOOLS

APPLICATION FOR TRAVEL

Name of Employee

Date

Place of Employment - Regular Assignment

Pos i ti on

This is to request approval to attend (name and purpose of meeting)_______________

____________________________ ; from

____________________ through________________________

Mode of travel (private/public) ____________________ ._________________________ _ _________

Estimated cost $______ ______ (Travel)

$______ $ (Per Diem)

Funds to be used in reimbursement for trip.

_______ (Other) (Note:

_______ (Total)

If funds other than General

Fund are anticipated, this is to be shown at this point.)

Justification for trip_________________________________________________________

Duration of trip will include_________ days at meeting, and__________ days enroute. Total of_________ days.

Signature of Employee

Approval

[

Travel Form 1

1 J

Disapproval T . L

Date

Signature of Immediate Supervisor

Division Supervision

Date

$h6

MEETING OF SEPTEMBER 20, 1976 - CONT'D Guidelines for travel Expense, jtc. - coni1 d

OKLAHOMA CITY PUBLIC SCHOOLS

EMPLOYEE TRAVEL SUMMARY REPORT

Name of Employee

Date of Report

Place of Employment - Regular Assignment

Position

Name and purpose of meeting

Location of meeting_________________________________________________________________

Date of meeting - from_________________________ through___________________________

Mode of travel (private/public)______________________________________________ ,

Comments:

____________ ________________________________________

Brief resume of sessions attended - subject matter covered, and

o th e r______________________________________________ _ ________________________________

Travel Form 2

MINUTES OF MEETING OF OCTOBER 7, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, OCTOBER U, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

The meeting was called to order by Mrs. Potts, and Mr. Brown gave the invocation.

Call to Order

All of the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS Mrs. Potts introduced Ms. Myrtle Edmond, President, Association of All School Personnel, who remarked regarding Mr. Larry Hicks, Science Teacher, Northeast High School, having been selected as Educator of the Month. Following Ms. Edmond's remarks, Dr. Smith presented a Certificate of Recognition to Mr. Hicks on behalf of the Board of Education. Mr. Hicks responded.

Mrs. Potts then called on the following persons.who had registered to address the Board:

(1)

Karen Leveridge -Patron

(2)

Harold Henderson - Patron

Mrs. Beveridge's remarks were in regard to continuation of Channel 25 and educational broadcasting in the Oklahoma City school system.

Mr. English inquired: You seem to hit pretty heavy at the last part, particularly on approaching this without selfish motives, no outside influences; you referred to outside pressures and selfish interests. I am wondering if you are aware of some of these being involved in this decision? Mrs. Leveridge responded that she was aware, in talking with people in commercial broadcasting and through various agencies within the community, that there had been some suspicion of undue pressures. She added, however, that she was not making any accusations, but saying that if there were outside or undue pressures that they should be ignored and thought given to what is best for the students and the school system as a whole. Mr. English inquired again of Mrs. Leveridge regarding her reference to outside pressures by commercial interests and his not being aware of such going on,.

Mrs. Leveridge again replied that she was not making an accusation, but saying that these things should not be allowed, to happen. Mr. Brown remarked: This subject (continuation of Channel 25) has come up on a regular basis. A number of reports have been given; a special committee has been given the assignment of analyzing the whole process. I got a telephone call from a grandmother who said I wish you would keep it open because- it has meant so much to my children. I have not had one teacher call me supporting educational television in Oklahoma City. Out of all of the 2,600 instructors, no one has said this is a valuable tool. I believe that you don't turn your back on progress, and I believe that television is something that is innovative and creative. But evidently what we have now, and what we have had at least for the last few years has not produced that in the minds of the people who have to use it. I have been looking for people to call me and say keep it; we love to use it; we want it to be meaningful. I just haven't had that. And I am willing to continue waiting for someone to justify the existence of Channel 25, because I don't want to see it go, but it just hasn't been forthcoming.

5U8

MINUTES OF MEETING OF OCTOBER U, 1976 - CONT'D

HEARINGS cont'd

Mr. English - And that is one of the two reasons I made the motion last week. My statement to the Board at the time was I would hope that the people who support Channel 25 out there would let us know about it and why they are supporting it. I have received some phone calls. I am sure that other Board Members have received some phone calls too, in support of Channel 25. The other thing was to get us off high center and get us moving on this. But the phone calls from the teachers have not been there. I can recall one teacher that called me to say that she liked Channel 25; that she was using it.

Mr. Brown - Not just teachers, but administrators; I haven't had one principal, either in terms of secondary schools or elementary schools where the programs are coming in, who has given suppport in this. Mrs. Leveridge responded. Mr. Donwerth - In defense of our teachers, and because they haven't come forward to tell us that they want to keep the station, we very recently have had numerous teachers come before this Board and make statements in opposition to something that we were contemplating, and we paid no attention to them at all; we went ahead with the decision that we made. So really, in defense of the teachers, what good would it do them to come before the Board, if this Board has their mind made up as to what they are going to do anyway?

Mrs. Williams - Mrs. Leveridge, I have received several calls, and I appreciate your bringing your views, and I think this is a clearing house for ideas. It is certainly not the policy of this Board or this administration to discourage the personnel to come forward and call. I think we just have to keep saying it is a free country, and we need to get that across in communicating. Mrs. Leveridge, again, responded.

Mrs. Hill - In defense of the teachers, I have had some teachers and administrators point out that we should not close Channel 25. Mr. Brown - It could be that teachers may legitimately not value the educational TV experience. And it could be that principals do not really see the value on the most part and they don't want to get involved and they don't want to get entangled. That is all right. They don't have to call. I am just saying that I haven't gotten the calls; just a statement of fact.

Mr. English - They may be intending a message by the very fact that they didn't call you supporting the station.

Mr. Henderson's remarks were in regard to a hazardous crossing area for some students at Hayes Elementary School. Members of the Board inquired: Mr. Brown - I wonder if we can ask the City to do a traffic survey? Is there any | way that we. cou-ld have the Board petition the City to go out there and run a traffic I survey and make some kind of recommendations, or can we go out and make recommendations? What kind of response can we make? Dr. Smith - We can certainly work with the Traffic Division and get this information. They would be glad to put a traffic counter out there for us, I am sure, and let us react to that. Let me suggest that we try to contact them by telephone tomorrow to see what the situation is, and then if it would be of benefit to have a resolution adopted by the Board, we can bring that back to you as a recommendation. Mr. Brown - I want to provide some follow-up. Dr. Smith, not only can we contact them, but we could contact Mr. Henderson and let him know what the dialogue was, and let the patrons out there know what dialogue is going on. Then maybe with a triangle approach, we can do something about that.

Mr. English - Maybe a possible temporary solution would be to put in a crossing guard out there until we get something worked out. MINUTES OF PREVIOUS MEETING

It was moved by Mr. Brown and seconded by Mr. English to approve the Minutes of September 27, 1976, as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

j I IJ I |

5^9

MINUTES OF MEETING OF OCTOBER 4, 1976 - CONT'D

COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS

(1)

Report - Equal Employment Advisory Committee

Mr. Richard Vallejo, a member of the Equal Employment Advisory Committee, gave the following report:

The Equal Employment Advisory Committee is reporting tonight, October U, as charged by this Board in June. As charged:

We have become familiar with existing laws dealing with discrimination, using the law as written, and various examples of its application.

We have reviewed the Affirmative Action Director's job description, participated in the screening process for this position, and made recommendations for the hirirg of the Affirmative Action Director. We have appreciated the Affirmative Action Director as a cooperative resource and advisory contributor to our committee. Since the Affirmative Action Director was hired by the Superintendent and we were appointed by the Board, we feel this establishes a check and balance that will develop a positive affirmative action policy.

We have reviewed the Affirmative Action Plan as adopted by the Board of Education in March, 1976. The plan as adopted cannot be endorsed by this committee, but we wish to underscore that until such time as it is rewritten and approved by this Board. The committee recommends that the Board continue to stress affirmative action by all personnel of the Oklahoma City Public School System.

We have started to examine implementation activities and policies. However, we have been advised that work on existing programs and employment practices ceased when criticisms were received on the existing plan. Such activities were delayed until a full-time Affirmative Action Director was assigned. From our examination we specifically note:

a. A lack of uniform job descriptions. b. A delay in receiving current work force update data with an absence of time projection for data availability.

c. An absence of a grievance procedure for employee discrimination which would not involve filing a grievance through the supervisory structure. Under our charge we will in the coming weeks continue our meetings; we will be asking for departmental reports on specific goals concerning current recruitment and career development inservice; examine the Title IX Self Study; and research accountability as an evaluation process for goal achievement. Because this system is operating under a court order which compounds the problems of implementing an affirmative action plan, this order will also be reviewed by the committee.

Much progress has been made by the Affirmative Action Director to secure data updates on several levels besides the current work force. The effort is underway to obtain accurate materials for the construction, by the director, or a viable affirmative action plan. It is anticipated that the plan can be completed by the second term of the current school year. This committee will continue to monitor the progress of this district in dealing with affirmative action and will report to the Board again in January, 1977ADDENDUM to report: In reference to item number H.b. , the Affirmative Action Director has obtained current work force data. This data will be presented to the Equal Employment Advisory Committee at its next meeting on October 28, 1976.

Members of the Board inquired: Mrs. Potts - This data on the current work force; is this within the school system, or are we talking about the data base that we use for comparative basis?

Mr. Vallejo asked Mrs. Elizabeth Wilson, Affirmative Action Director, to respond. Mrs. Wilson responded from the audience. Dr. Smith - I think the point that she just made is that the work force is the employees of our school system by. various categories and various jobs and positions, and that was what the committee had requested, an up-to-date listing of that. I believe that is what she has.

Mrs. Wilson - Right. It includes all of the employees in the work force as of September 27, 1976, by race and by sex, and by position and classification.

550

MINUTES OF MEETING OF OCTOBER U, 1976 - CONT'D

(1)

Report - Equal Employment Advisory Committee cont'd

Mrs. Potts - So what would logically he the next step then in updating the Affirmative Action Plan with the presence of this data now? j Mrs. Wilson - It will allow me to update the statistical portion of the Affirmative | Action Plan. It will help me in updating or revising the actual content of the Plan, â€˜ the activities, the policies and practices that will he forthcoming. When I receive | additional information regarding the availahility of different people in different i positions, in the SMSA (Standard Metropolitan Statistical Area) in the State, and ? from the Regions, that I have heen told will he forthcoming within the next few weeks, j then that will allow me to use that information together as a basis for then determining; goals and objectives for recruitment and hiring. | I Mrs. Potts - Do you feel that the percentages that are in the existing plan are not ! realistic percentages for our school system at this time?

Mrs. Wilson - I think they will change as more current data becomes available. I think at the time it was probably the best information that we had. It is based on the SMSA which is commonly used as availability data for determining goals. Although I think it was all right to use it at that time, I do anticipate using this in addition to the other data that I mentioned in determining new goals or new minimum ultimates. I plan to change that term.

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Mr. Brown - Mrs. Wilson, as a matter of ^course, who do you understand that you are to report to?

| |

Mrs. Wilson -

The Superintendent.

Mr. Brown - In the development of the Affirmative Action Plan, will that plan go to i the Superintendent for consideration, then to us the Board, and then will the monitor- | ing committee at that point monitortheplan? Isee that they have not accepted the | present plan, "cannot be endorsed bythiscommittee," it says. Are you going to i build the Affirmative Action Plan? | Mrs. Wilson - Yes.

Mr. Brown - Is that going to come to the Superintendent, then to us, and then does it go back?

| ?

Mrs. Wilson - Dr. Smith might be able to answer that. I imagine I will develop it, and then Dr. Smith will review it and make any recommendations for changes, and then after it is finalized, it will come to the Board for adoption. Mrs. Potts - I would like to see the committee have input on it, prior to its being brought to us, because I feel like we might save some time in that way. Mrs. Wilson - That was an oversight on my part. input.

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The committee, of course, will have

Mr. Brown - I am not so sure that I think that is the right way to go. I am tired of committees that report to the Board being involved in a process that really in many ways, the administration is not involved in preparing. I think if the committee is to be a monitoring committee, then that is what it needs to do, tell us we have done wrong; monitor. It will be slower, but it seems to me that if you don't do it that way, you put the committee in the process of being involved in the construction of its own plan and then passing judgment on it. And I just don't think that is what ought to be. I don't think that is the purpose of the committee. Dr. Smith - Mrs. Wilson is a member of their committee, and certainly she will take input from that committee or anyone else, and as she indicated, getting information from the State Regions and all others. She has the responsibility, however, of coordinating the development of the plan that will be considered by this Board, and she certainly would take input from any and all groups that can provide information for it. But she will take this information from all and develop a proposed program or revision in this program or plan, and then it will be forwarded on from that point.

Mr. Brown - I am not trying to be hard to live with, Mrs. Wilson. The way our committees have reported, we have gotten into some confusion from time to time, and this is such an important committee, and such an important function for the future of our system, that I want to make sure that we are sure about what is going to happen. I don't want to end up three months from now into some kind of jurisdictional wrangle because we aren't sure of who is supposed to be doing what. I think that needs to be clear. Mr. Vallejo - Let me give you an idea of how the committee itself views what you are talking about. The Affirmative Action Plan which the Board adopted in March directs the Superintendent to draw up a plan. That is the way it still is. However, Mrs. Wilson has met with us at every meeting that we have had since she has been hired,

551

MINUTES OF MEETING OF OCTOBER 4, 1976 - CONT'D

(1)

Report - Equal Employment Advisory Committee cont'd

Mr. Vallejo cont'd

and I would imagine she will meet with us at every other meeting that we are going to have. So we will have continuous input into it, hut it is still Dr. Smith's responsibility to submit the plan to the Board. If there are objections that we have prior to the time that Dr. Smith approves it, then:: I think that it is his prerogative to take our objections and weigh them and then make his decision. At that point, then the Board is faced with the task of adopting it or not adopting it, and of course the committee will be ready at all times to give this Board our advice and our opinion as to what the plan eventually turns out to be. So there is kind of a channeling process here. But in view of the way that the plan was adopted, this is the way it has to work. We will simply work with Mrs. Wilson and indirectly with Dr. Smith. At that point, Dr. Smith will have to make a decision as to what he wants to present and then it is up to us to criticize or approve or whatever, what he comes up with. (Members of the committee were asked to stand.) Dr. Smith - I might react to number H. Either I am misinterpreting or maybe there has been some misinterpreting there. "We have started to examine implementation of activities and policies. However, we have been advised that work on existing programs and employment practices ceased when criticisms were received on the existing plan." I believe what was ceased was the modification or altering or the changing of the Affirmative Action Plan, certainly not on the employment practices. And I think you will find with the new information, it will show that we have made improvements and changes in that. I believe it would be making reference to the work until Mrs. Wilson came aboard; that modifying or amending of the Affirmative Action Plan was held off until she came and started working on that.

(2)

Report - General Counsel Search Committee

Dr. Start reported as follows: We have run into a difficulty in our committee's recommendation that we adjourn to Executive Session this evening to consider the applicants for the position of General Counsel to the Board of Education. There has been an Attorney General's Opinion which stated quite emphatically that a Board of Education may not regard the Attorneys and Architects that it employs as general public employees for employees of the Board of Education as we do the rest of our employees. There has been some considerable discussion about this, and what actually the Attorney General meant when he stated his opinion. Some people have felt that the Attorney General was speaking to a specific issue of the Board employing an Attorney to do a specific piece of work for the Board, and that in the sense of the Board employing yearly a General Counsel, that was a different situation. That issue is still somewhat unresolved, and I informed the applicants that we are still considering this issue. The way I see it now, we as a Board have three courses of action to take. Number one, your committee could meet and present to this Board of Education one firm or individual. The second option is that we ask through our Attorney for a clarification in specific language, to make clear whether or not we can discuss employment of General Counsel in an Executive Session; in other words, ask the Attohney General to redefine his original Opinion of 1975Thirdly, we could say we interpret the Attorney General's Opinion to apply only to the situation where we are employing a firm for a specific purpose, go ahead and adjourn to Executive Session and do our work as we had planned, and ask for the formal Opinion. Those are the three alternatives. I would recommend to the Board that we proceed with the second alternative; namely, we ask the Attorney General officially through our Attorney, through the State Board of Education, to review his Opinion as it involves our particular situation. I think this needs to be done anyway, because obviously there are other school districts in the State of Oklahoma who are going to be facing this issue too, and I think it needs to be clarified. And then, secondly, that we take no action tonight on the applicants and give a chance for your committee, the three of us, to reconvene and decide what we will do as far as making a single recommendation to the Board, or whether or not we will then recommend that the applicants be discussed in an open Board meeting. I think it is a bit hazardous at this point to go into Executive Session with the issue, even though we would proceed in good faith, and I am sure that everybody can understand why you don't want to discuss in an open Board meeting, strengths and weaknesses of individuals.

Dr. Start continued: I move that our Attorney by appropriate wording request the Attorney General to review his Opinion regarding the employment of General Counsel to a Board of Education, specifically as it relates to the discussion of strengths and weaknesses of applicants for this position in Executive Sessions of the Board of Education.

Mr. Brown - Second. Mrs. Potts - I think it might be helpful if we ask Mr. Johnson to comment regarding this motion. I believe he has had an opportunity to unofficially inquire about it.

R. #292 Request to Attorney General on Opinion of Employment of General Counsel in Executive Session

552

MINUTES OF MEETING OF OCTOBER U, 1976 - CONT'D

R. #292 Request to Attorney General on Opinion of Employment of General Counsel in Executive Session - cont'd

Mr. Johnson - I did discuss it with a member of the Attorney General's staff. He unofficially and personally is interpreting the Opinion as prohibiting an Executive Session by the Board. At first he thought it would not apply, and then he called me back and said he had discussed it with two other members of the Attorney General's staff and they thought it would apply. So there is some uncertainty about it. If the Board does wish to pursue it by a clarification, I certainly would try to get them to give us an answer as soon as possible. Mrs. Potts - Were they aware that we were talking about hiring a firm, individuals that would be regular employees rather than on a one-time basis?

Mr. Johnson - The statute says that you can go into Executive Session to discuss the employment of a public official or employee. The Attorney held in his Opinion that the retention of an Attorney, that he is not an official or an employee. So he did not come within that exception which permits the Board to go into Executive Session. So then he said that what they are really thinking about was to hire an Attorney for a particular matter or a particular case. However, when he called me back, he said he understood that it was not an individual but a firm or firms that were being considered by the Board and he didn't see how a firm could be considered as an official or an employee that would come within the exception which permits an Executive Session. So as far as he was concerned, he was going to stand by the original Opinion that we could not go into Executive Session.

Mrs. Potts - How long do you think it would take to get an official opinion on this?

Mr. Johnson - I couldn't say, but I would certainly try to get a speedy opinion on it. Mr. Brown - Mr. Johnson, who was the Attorney General who made the original Opinion? Wasn't it Larry Derryberry?

Mr. Johnson - I believe it was. Mr. Brown - What I am saying is, it is not being very realistic to assume that he is going to reverse his own Opinion. I don't think he is going to do it, and I think that consequently we are just delaying the solving of the problem of hiring the Attorney. I don't mind asking for clarification for the future, but we are just delaying something, because if he made the original one, he did it fully cognizant of what was going on. As I remember the newspaper articles about it, it was a controversy that was of considerable importance; it had to do with a fairly serious kind of allegation against the Board which he resolved that way, and I just think that we are delaying what we are going to do.

Mrs. Potts - We need to talk about the alternatives also to the motion and how the Board feels about the committee bringing back a recommendation of one firm to be employed by the Board.

Dr. Start - I am not proposing this motion as a solution to our current dilemma. is something that needs to be done. It needs to be clarified for posterity.

Mr. Brown - I seconded the motion for that very reason. Let's go forward with it. I think it. delays the making of a decision in relation to the Attorney if we wait for an Opinion to make that decision. I presume those members who are not a member of the committee did receive the data and they have had a chance to review it. I would say that they also should be given an opportunity to respond in private to us as individuals to individual committee members, and that we go on and make a recommendation to the Board of a firm. If you have objections to one of the firms, or if you have a firm that you want to consider and you have reasons for that, go to each one of us and tell us about it. I don't see any reason for not doing that. Mrs. Potts - How does the rest of the Board feel about charging the committee with coming back with a final recommendation of a firm to the Board?

Mr. English - I would like to see the committee come back with that kind of a recommendation, but also an evaluation of each of these three firms on their strengths and their weaknesses as the committee views them. Frankly, I agree with the Attorney General on it. When you read what he said here about lawyers retained by the School Board are in essence independent contractors, and when you get down to talking about hiring a firm, we may not like that, it may not make our job any easier to do it out in front, but frankly, it is that they are a firm and we are contracting with a firm and they are not an employee of the system. If we got down to hiring an individual, as with Mr. Johnson, then I could have some disagreement possibly. Mr. Brown - The only reason why I don't think it is fair to make a public discussion of the strengths and weaknesses as we perceive them of firms, first of all, we may not perceive them correctly. My perceptions may be wrong. In this public forum with the kind of public we have, we may damage the reputation of a law firm by an opinion which may not be accurate at all.

553

MINUTES OF MEETING OF OCTOBER H, 1976 - CONT'D

Mr. English - To me it is the same with anybody that bids on a product within the school system and it comes down here for a vote. We may decide that we don't like brand "x" transparent tape and we may just be very critical of that out here in public. We could be damaging that firm, I will agree, but that is just the way it is in the public business. If they don't want their product open for that kind of discussion, then they really shouldn't bid their product in our system.

Mr. Brown - We are not talking about the consumer's guide, something where there is some objective data. At this point we are taking the kinds of resumes that they have given to us and we are applying a subjective evaluation. We are going to talk about whether we think that they are going to be effective in court or not; whether we think that they are going to be able to handle the hot spot as Mr. Johnson has done for so many years. We are going to be raising questions about where we think the strength of the firm is in terms of their ability to handle the kinds of litigation and to look forward to the kinds of things that we might have before this Board. If we come out and say we don't think they are going to be able to do this, I wonder what kind of recommendation that has for them if they apply for the School Board job some place else. If our perceptions were not subjective; if we were actually measuring what they did and knew, then that would be all right. But they are not; they are going to be our opinions

R. #292 Request to Attorney General on Opinion of Employment of General Counsel in Executive Session - cont'd

Mr. Donwerth - I would tend to agree that each of us go to the committee and express our views. I feel like it would be better if we would individually go to the committee and discuss strengths and weaknesses as we see them, rather than discuss them in an open meeting. Mr. English - It is the public's business. I think the public has a very good valid right to know those factors on which we base our decisions. And the discussion of the hiring of a law firm for General Counsel of the School Boards, whether it is the Oklahoma City Public School System or whatever, I think the public has that right to be there and see it right out front. It is not an employee of the school system. Mr. Donwerth - Mr. Johnson, would this not also apply to when we are selecting auditors for the Board?

Mr. Johnson - I would think it would; it would be the same principle.

Mr. Donwerth - As I see it, not only have we been in violation of the Attorney General's Opinion, but we have discussed the auditors and the treasurer and other Board employees in Executive Session prior to this time. And possibly we should get a clarification on that once and for all as to the auditors or any organization of firm that represents this Board. I would like to amend the motion to include the auditors. Mr. Brown - School Boards have so many problems about trying to do some of these things, it seems to me that we are not going to be doing fellow School Boards any good if we come with a negative result to this Opinion.

Mrâ– Donwerth - I will withdraw the amendment then. that this would include auditors or firms.

Our Attorney was of the opinion

Mrs. Potts - I would like to see this clarified for future purposes so that we are in agreement with the law in our actions. Perhaps we could have an amendment worded in such a way. tfi&t- we are asking our Attorney to get an opinion relative to other firms employed by the Board.

Mr. Donwerth - If we have a problem later on, then we will take care of it. On roll call, Mr. Brown voted aye; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; Mr.. Donwerth voted.aye; and Mrs. Potts voted nay. Mrs. Potts declared that the motion carried.

Dr. Start - I would propose that the committee will meet after this meeting to have a committee meeting to decide how to proceed further, if that is all right with the Board.

Mr. Brown - I would move that the committee be instructed to recommend a single firm to the Board. Mrs. Williams - Second.

Mr. Donwerth - When will they come back with this recommendation and how will this Board as a whole have time for input to the committee individually? When will they bring it back; at the first meeting of next month or two weeks from tonight or what? I would just like to put a date on it before the recommendation is made. I am sure that all of us would like to have some input to the committee members. Dr. Start - Is it all right if the chairman says we will try to come back with a recommendation in two weeks, if this motion passes? Mrs. Potts - I think you have agreement of the Board with that time without it being put in the form of a motion.

R. #293 Motion Regarding Committee's Recommendation to the Board on General Counsel

MINUTES OF MEETING OF OCTOBER

19'f6 - CONT'D

........... ........ -................ -.................................................... -... ! R. #293 Motion Regarding Committee's Recommendation to the Board on General Counsel - cont'd

Mr. English - I would move to amend this motion to add, with the committee making a confidential report to the Board on the strengths and weaknesses of each of the three firms under consideration.

Mrs. Williams - Second.

j * j j

Dr. Start - Madam Chairman, if the Board passes this amendment, I resign as chairman of this committee, Because you are advocating the cause of openness, and then on the other hand you are asking for a written confidential statement, and that to me doesn't balance.

Mr. English - The reason I made the motion as a confidential one, is because of the previous statements by the committee members that indicated that they did not want that out in public. So I felt that Board Members should be entitled to a good listing of strengths and weaknesses of all three concerns. When you put something down on paper, it makes it a lot clearer. If you sit down and write it down, more thought goes into it and you get a better evaluation than ifhyou go verbally.

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Dr. Start - We are not opposed to discussion in open meeting; we are very uncomfortable with it. If the law says we must discuss in an open meeting, we will. But I think every one on the committee obviously is uncomfortable with that situation. i

Mrs. Hill - But I think that individual Board Members can talk with each of us on the committee though, and find their strengths and weaknesses.

i i

Mr. English - I think more thought goes into it when you write it down.

Mrs. Potts - We have an amendment that has been made and seconded that we need to vote | on first. j

On roll call for the amendment, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr.

English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted aye. Mrs. Potts declared that the amendment was defeated.

j I

On roll call for the main motion, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. Englsh voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the main motion carried. For--Consideraticn at Future Meeting of the Board

Board Policy on Persons Eligible to Address the Board During Hearings Mrs. Hill - The Board policy which was approved unanimously in November, 197^ stated: "I move that we only recognize people for the Hearings that reside within the Oklahoma City School District and not those that reside outside the Oklahoma City School District." The committee would like to add this statement to that policy: "Any recognized school affiliated group or an employee needing to be represented by a non-district resident must apply in writing 72 hours in advance for Board approval. A list of approved non-district speakers (limited to one per group or individual) may be placed on file and renewed upon request every three months by the Board."

; | I I

Mr. Brown - Second. Mrs. Hill We~"do feel like that we should try and keep our speakers limited to the school district, but we were trying to think of especially an employee who wanted to bring in an attorney to represent them before the Board. This would cover that. And of course, we did limit it to one approved speaker and that they wouldn't have to apply on a regular basis, but every three months.

Mrs. Potts - So then we would have a real challenge of informing any groups that came to speak, that they could not, for instance, bring an attorney expecting that attorney to speak for them if they had not signed up 72 hours ahead of time. Mrs. Hill - That would be on Friday.

Mr. Brown - We were sorry that we had to clarify this, but since it became an issue, we feel like it needs to be clarified. Because as we understand it, for instance, Mike (Barlow), who is on a leave of absence and lives outside our district, our intention was to make it possible for someone to represent a group, a single person. When an attorney has come during the hearings portion, we have never really applied the rule, but we could have. We weren't in an official hearing. If the attorney didn't live in the district, we didn't have to hear him. We felt that since the issue was raised, that it now has to be dealt with in terms of policy and that is the reason for the clarification. Mrs. Potts - I would assume this would be on the agenda for our next regular meeting which will be two weeks from today.

Mr. Brown - We didn-'b- feel, in the case of the employee groups, that it ought to be that they would have to sign up 72 hours before every appearance before the Board. So we thought that some groups might want to list someone on a continuing basis and we ought to provide for them to do that.

555

MINUTES OF MEETING OF OCTOBER 4, 1976 - CONT'D

Report - Conference in Houston, Texas - Mrs. Williams Mrs. Williams reported: I should like to state as I have heard many of the black clergy state, last week I had a mountaintop experience. Because on the planning of this very important meeting there was a graduate of Douglass High School, Oklahoma City, who now resides in Kansas City, Missouri, and looking over the list of participants she didn't see anybody from Oklahoma City, she called her mother, then I was contacted from HEW, and I said I would go. This was a nationwide meeting on the desegregation and integration of schools sponsored by HEW and the National Urban Coalition of the Lamar Society. It was held at the Hyde Regency in Houston, Texas. The meeting was predominately Caucasian and literally sprinkled with black, Indians and Mexican Americans. There were superintendent of schools; there were people from all over the United States highly committed. We were addressed by none other than David Mathews. I should like the privilege of going into details later. Presiding at one session was Linda Bird Johnson Robb, and she stayed with us fully six hours. The commitment of the people over the nation to integration and not just desegregation was beautiful to behold. I understand that our Board has seen about the magnet plan of the Dallas city schools. We had quite a session on the magnet plan of the Dallas city schools. The keynote speaker for the opening session was Dr. Rose, who was the president of the University of Alabama when guess who stood in the doorway to bar the first black entrant, and Dr. Rose was the courageous college president that told the Governor of Alabama, not in my university, you don't. And back to the clergy again, they used to say you have been on the mountaintop, but you can't stay, you have to come down into the valley and work. So I am back to go to work. The commitment is still here, because the thinking is that the public schools will save our nation. And it takes commitment of good people. It takes a lot of commitment from city fathers, dollars and cents, and educators and just good American people.

LEGAL AND FINANCIAL REPORTS Mr. Johnson reported as follows: (1)

Lawsuit Regarding Tag Agent - Last week I had a call from the State Attorney General who wanted to set up a meeting for a declaratory judgment to determine how much, money the Oklahoma City School District was entitled to in the way of tag agent fees which go into our schools' activity funds. We, Hugh Ginn and I, met with Attorney General Derryberry and two members of the staff, a member of the Oklahoma Tax Commission and General Counsel for the Tax Commission, and the Auditor and General Counsel for the State Examiner. We decided that unless the Board has any objections, that we would call on other school districts here in Oklahoma Couiity who are entitled to participate in those tag agent fees, to see if they would join in the lawsuit with us. The Attorney General offered his assistance and said that he would help us every way he could. There is a critical question involved as to whether certain fees other than notary fees collected by the tag agent Jgo to the schools or can be retained by the tag agent. We have until October 30, 1976 to file an answer on it, and I will report to you further when we have our next meeting.

(2)

Meeting on EMH Problem - I had another meeting this past week on the EMH problem. We met, Dr. Lindley and the attorney for the interested organization and some representatives from the Regional Office of HEW at Dallas, General Counsel for the Regional Office of Civil Rights, and we are working on it. I will give you a further report later on when something begins to develop.

Attorney's Report

Mr. Donald H. Ladd gave a routine treasurer's report.

Treasurer's Report

A motion was made by Mrs. Hill and seconded by Mrs. Williams that the reports be approved as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #29^ Reports Approved

SUPERINTENDENT'S REPORT A motion was. made by Mrs. Hill and seconded by Mrs. Williams to direct the following persons to attend conferences as indicated:

At no Expense to the School District (a)

Jessica Hanson, National Association for Retarded Citizens Convention, Indianapolis, Indiana, October 18-22, 1976.

(b)

Jesse Lindley, Jerry Rippetoe, Pat Potts, visitation CEMREL Laboratory, St. Louis, Missouri, October 13-1U, 1976. Expenses to be paid by the Oklahoma Arts Council.

R. #295 Professional Trips Approved

556

MINUTES OF MEETING OF OCTOBER 4, 1976 - CONTâ€™D

R. #295 Professional Trips Approved cont'd

At School District Expense (c)

Thomas J. Smith, Annual Fall Conference Large City Superintendents, San Diego, California, October 20-22, 1976.

(d)

Linda Steele, American Association of School Personnel Administrators Conference, Washington, D. C., October 25-29, 1976.

(e)

Paul English, National School Boards Association Board of Directors Meeting, Washington, D. C., October 13-16, 1976.

Dr. Smith remarked as follows: (a) Report due to the Federal Court November 1, 1976 - By order of the United States District Court in December, 1971Âť we are required to submit twice a year a report to the Court, those dates being November 1 and May 1. These reports are primarily statistical in nature, giving information on the pupil membership by race, by grade, by school, and also information on racial composition of staff and some other information required. The staff is involved in the early stages of preparing the report. Our plans would be to submit the report for the Board's consideration at a later meeting in October in order for you to react to it prior to the filing date of November 1. The last two years we have been filing along with the report a list of the positive activities that are being carried on by our system and submitting those to the Board, and we will have those. (b) 1976 United Appeal Campaign - Last Tuesday was kickoff day for the United Appeal Campaign in the school system. The Association of Classroom Teachers has the responsibility for coordinating a campaign for those employees they represent in negotiations, and Dr. (Si) Bowlan is coordinating the campaign for all other school district employees. The goal for the ACT represented employees is $40,525-95; for the other employees, $14,989-05, making a total of $55,515-00 for our school system. We encourage all of our employees to participate and help this school system meet its goal in this most worthwhile community endeavor.

Mr. English - How have we been doing, as a system, in achieving that goal since the negotiating agent took over that portion of the responsibility? Dr. Smith - I don't know that I can say it is because of that, but we did not meet our goal last year, and we have had a record in the past generally of meeting our quota. Hopefully, with the encouragement on the part of all, that we can be successful in this campaign.

Mr. Brown - Even if you haven't though, it is healthy to believe that people in the system feel that what contributions they make are free and there is no pressure related to their job or related to their relationship to the district. Mr. English. - I-...think that is the reason it went the way it did here, the changeover to let the negotiating agent take care of it.

(c) Report on Membership by Grade and Race - Included in the material sent to members of the Board last Friday was a report on the membership by grade, race, and by school, as of September 30, 1976. The membership on that date was a total of 48,121 pupils. Our predicted membership for the end of the first quarter which ends the last of this month is 48,876 pupils, making a difference of 755 of what we had predicted and what the enrollment is as of September 30. This percentage of the predicted membership of the actual prediction is 98.5% at the present time. The membership in the kindergarten level is above what had been predicted. The membership in the K-4 schools in grades 1-4 is 135 above what had been predicted. The major difference where there is a loss is at the fifth year level where we are down some 380 pupils under what we had predicted, and in the middle school about 526 below what had been predicted. With 755 between the predicted membership and that of September 30, we- hope that - we will get very close to that figure ^before the quarter ends.

Mr. Brown - I understand that a school system that is right close to where we are is very overcrowded at this point, and there is the feeling that some of the people that they are overcrowded with belong to us. Is there a procedure by which we can take our no-show list and push that up against their overabundance list to find out if we have people there who don't belong there, that belong to us and ought to be in our system? I realize it is probably an expensive process to begin to take people to court to check out some of these things, but at the same time a good hard court case might stop some of this. If they are living in our system and they belong to us, unless they are bad apples, I want them.

557

MINUTES OF MEETING OF OCTOBER 4, 1976 - CONT'D

Dr. Smith - The school enrolling those pupils has the obligation to be sure that they are legal residents of that district or have transfers in order for them to be legally enrolled. And certainly if they have any questions about that, their course of action is through the County Superintendent who has the statutory authority for determining residents for school purposes. We do have our list of no-shows, those who did not appear this year. And if we had some indication by names of those that they questioned, it would not be too difficult for us to check back with them. We would try to make an attempt to locate those pupils, but if we had no leads on them it would sometimes be rather difficult.

Mr. Brown - In other words, we don't as a system have any legal recourse? Dr. Smith - If that pupil is enrolled there illegally or is not a legal student to be enrolled, then of course they are not supposed to be eligible to receive state funding on that pupil. It is the enrolling school that has the obligation to determine their residence. Mr. Brown - Is it possible for us through the County Sipe^iiiri.'terideht 'iS Office to instigate a search of the records for our lost pupils? Dr. Smith - I don't know. Mrs. Potts - I would like to report that I had a report on some students that were truant from school and I had some specific information on it and called David Nunn's office, and I think I got immediate action.

(d) Trip by Mr. Burns Westman - You will recall that previously you approved a trip for Mr. Burns Westman to accompany a group of young people to Washington, D. C. to perform at the John F. Kennedy Center for the Performing Arts. From the reports I have, these young people were well received and represented Oklahoma City quite well. I might mention that 65% of the members of that Junior Symphony are pupils of the Oklahoma City Public School System, and certainly we are most pleased with that.

(e) Letter Regarding Channel 29 - As we walked into the meeting this evening, I was handed a letter from a Mr. Charles Brumbeloe. The contents of the letter which is signed as a non-profit organization is interest in purchasing Channel 25 television equipment free and clear of any and all liens for the total purchase price of $300,000, with the following terms and conditions - $100,000 be paid upon the transfer of the telecasting license issued by FCC; the remaining $200,000 to be paid in 12 months from the date of such transfer. The Association will continue to operate from the facilities occupied by Channel 25 for a period of 12 months from the date of the transfer, but within such 12-month period relocate studio to its own premises. They would pay all utilities which may be incurred by the operation of Channel 25 or a reasonable estimate of what the utilities expense may be if it cannot be separately metered, and indicating your careful consideration of the above proposal is solicited. It is signed KJIC TV Association, by Mr. Charles Brumbeloe.

Mrs. Potts - Have you had a chance to visit with any people related to this offer before?

Dr. Smith - This was Just handed to me after we came in this evening. So this is the first time that I have had an opportunity to see this. We will follow through in visiting with them. (f)

o II '

Proposed Election Procedure for Selecting Negotiations Organization for Professional Educators

Dr. Smith - Following the court order as given last Monday, we received a written copy of that order last Tuesday. Mr. Ginn has been involved in coordinating the activities in preparing a proposed procedure to be followed in conducting an election to determine which organization will represent professional educators in negotiations. Mr. Ginn met with members of the organizations last Friday afternoon and again this afternoon. The proposed procedure submitted to the Board we believe is consistent with the court order. We believe it provides an opportunity for eligible employees to make their choice in secret, deposit their ballot in a ballot box, with the ballots then to be counted at the conclusion of the voting process. It provides alsÂŽ for an organized procedure for safeguards and assurances that only eligible employees will cast a ballot. It provides a procedure for preventing duplicate voting, etc. Following today's meeting of Mr. Ginn and the representatives Of the employee groups, it appears to be two or three basic areas of disagreement. One is the limited number of polling or election locations versus using all schools for voting places. Another area is the election conducted by an outside party versus an election conducted by the Board. Another basis area is the involvement of three parties in the preparing of the election process and sharing of the cost of the election versus the Board's designed process, with the Board paying the expenses in connection with that. Some of the other areas were changing of procedures for securing ballot boxes; changes in the provision

Information to the Board cont' d

558

MINUTES OF MEETING OF OCTOBER U, 1976 - CONT'D

’■....... Information to the Board cont'd

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(f) Proposed Election Procedure for Selecting Negotiations Organization for Professional Educators cont'd

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Dr. Smith cont'd

for observers; a change in the destroying of ballots after an organization has been i recognized; the areas of prohibiting student involvement or student participation in j any way in the process; prohibiting the use of the PA system for campaigning purposes; i and the prohibiting of administrative interference in any way with the election i process. Consistent with the court's order in directing the Board to conduct the election, we have so provided. We have indicated also that it will be conducted in | four parts on four days -—■ October 25, October 26, October 27 and October 28---- | four different locations in the school district with the voting to take place from j 3:00 to 8:00 p.m., with provisions for observers and watchers; with the provision that j no soliciting or campaigning on the premises where the election is being held; : provision for a booth or some other means where an employee can mark secretly their | designation, sign the card and drop it in the ballot bok; provision for securing those j boxes at the conclusion of each day, and then the return the following day to that J location, and then finally to be delivered to the Administration Building here on I Friday for the counting process to take place. Voter eligibility to be just at it is i in our negotiated agreement, proposed basically for providing for an eligibiliby list i to be prepared and to be delivered to the site where the election is to be held, I using a process very similar to what the Election Board does, where you go in and j sign the register or the eligibility list, be issued a card, go into the booth, mark j it and then drop it into a box. The employee would be required to present identification, Social Security or other means of identification. The designation card does provide as the order stipulated, that the individual write the name of the organization or no organization or' they might write in the name of one of those that is not listed j there. Each ballot would be numbered, therefore providing for security on those. ! Mr. Brown - Relating to place of election, it says the election will be conducted in | four parts, four days, the first part at Capitol Hill High School in the Field House, | the second at Douglass, the third at Northwest Classen, and the fourth at Star Spencer i High School. Representatives of one of the teacher groups called me and said that theyj felt like to have all of those in the high schools would not be properly representative! of their group. They felt like that was not a fair distribution of the places of I polling. They felt that they would feel intimidated by going just to these places. |

I don't know that that would be true, but if they perceive it that way and feel that it is, and if it merely means an adjustment to a place, then in order for them to feel better about it, I think we ought to adjust those locations to accommodate their concerns, because above all I want to be fair as a Board. Your response to me, Dr. Smith, was that there was a parking problem and they needed to be able to park. So I recommend that on the southside instead of Capitol Hill High School, that we insert Jefferson Middle School, and then instead of Northwest Classen High School that we insert Hoover Middle School. This is simply because I feel like that this would be a fair way to make the adjustments.

Dr. Smith - As I indicated to you when we visited about this, our concern was for adequate parking, and then facilities for them to come in and vote. And certainly I think that Jefferson and Hoover would have adequate facilities there for those.

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Mr. Brown - So^that is an acceptable alternative? Dr. Smith - Right.

Mrs. Hill - I was not contacted by any teacher groups, but I did discuss this with Dr. Smith this afternoon. I would like to see all areas of the schools covered, elementary, middle and high school, but I realize parking is a problem. Mr. Brown - I would have too, but Dr. Smith says that there just isn't an elementary school that can contain the impact of 500 or 600 teachers converging in an hour or two-hour period in the afternoon.

Mrs. Hill - But they did it on Inservice Day, because I visited some of these elementary schools and I managed to park. I would recommend instead of Northwest Classen, changing Douglass to Hoover. Mr. Brown - Either one is fine with me; just have two middle schools.

Mrs. Potts - I have a concern here that we are trying to find schools in different geographic areas, and I don't think that would accomplish that.

Mrs. Hill - They had felt like with this change, it would be more in the locality of where our school employees live that would be voting. This would be accessible to their location. Mrs. Williams - Employees live around Douglass too.

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559

MINUTES OF MEETING OF OCTOBER H, 1976 - CONT'D

(f)

Proposed Election Procedure for Selecting Negotiations Organization for Professional Educators cont'd

Information to the Board - cont'c

Mr. English - I would agree. I can't see that kind of a change. Certainly there must he an elementary school around some place, one that we closed or something, that we could find some parking around it. I share the concern that you have it at all levels within the system. And if we could have one in the elementary school, I think that would help. You may want to put it at the last day or something, because I think the big push is probably going to be the first couple of days.

Mr. Brown - What would be a possible elementary school; is there one, Dr. Smith? Mr. Donwerth - At Parmelee Elementary School there is not only some parking there, but directly across the street from Parmelee is a city park that has quite a bit of parking. So possibly we could use Parmeleee. As far as finding the location, I believe the staunch supporters of either organizatin are going to find the place to vote, if it is in a high school or middle school or an elementary school or wherever. In the counting part of it is the only place that I see that we might need some change. Mr. Brown - If there is not an elementary school, are these two schools acceptable in the way that I have described them? Dr. Smith - I don't think of an elementary school that if we had anything like onefourth of our employees going there to vote in any one day could handle the traffic that would come there. Most of them, as you know, are built in residential areas with limited parking.

Mr. Brown - I move that we amend this document with the inclusion of Jefferson Middle School instead of Capitol Hill High School, and Hoover Middle School instead of Northwest Classen. Mrs. Williams- Second. Mr. English - Dene, do you have any indication that the middle school is going to be acceptable?

Mr. Brown - The feeling is on the part of the group that the strength of AFT comes in the high schools, and the strength of ACT comes in the elementary schools. They feel like that some of their teachers would be more comfortable going to schools where they have more strength. We are just going to have to make the decision as best.that we know how, and then they will have to live with it. I am just trying to make an open compromise in order to let people feel better about what we are doing. Mrs. Potts - This is a difficult process to go through,and it is going to be timeconsuming, but maybe we at this point I should ask some representative of ACT if they feel that this would be more meaningful to them than the proposal as it was originally.

Mrs. Williams - At least we are in each quadrant of the city in this way, and in the middle school on neutral ground. Mrs. (Joyce) Drew - (President, ACT) - ACT is concerned about every teacher being allowec to vote where tltey will feel most comfortable in voting, and that is in their home school. We would like to see every teacher be allowed to vote on a particular day in their own building. Mrs. Potts - I think the Board and staff saw problems with monitoring the process with it taking place in every single school in the system.

Mrs. Drew - I think we addressed ourselves to that in the procedure that we sent you, ways that it could be monitored and taken care of.

Mr. Donwerth - You are speaking about one single day with every school voting. This may present a problem with a teacher that may be on sick leave that day, not being able to vote or get out; a coach being out of town and not being available or something like this by just having one single day. And to hold it for three or four days in all schools would present a problem. Mrs. Drew - I don't think you are going to have near the problem with voting in every school taking care of those individual cases, as you are people who are going to have to hire babysitters and make all kinds of arrangements to get to a building to vote; whereas, if you take a payday, for instance, almost everyone shows up for payday. Mr. Brown - All it takes to be able to vote is to work one day in the system, which means that you have a lot of substitute teachers who are not always on duty every day, who will then have to go and vote. Then there are those teachers who would like to vote who are going to be out on various kinds of school appointed assignments that would take them away and make it difficult for them to come back on a single day.

R. #296 Amendment to Proposed Election Procedure for Selecting Negotiations Organization for Professional Educators

560

MINUTES OF MEETING OF OCTOBER .................

R. #296 Amendment to Election Procedure for Selecting Negotiations Organization for Professional Educators cont* 1d

1976 - CONT'D

Mr. Brown cont'd

I don't have any real problem with voting in every school, except that our administration felt that that was more of a problem than they could handle. So I am going to vote with the administration. The small compromise that we have made; is it a compromise that you want to deal with at all, or do you just want to leave things the way they are?

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Mrs. Drew - In my opinion, yes, that would be a little bit better, but I just think that you need to address yourselves to the problems of 2500 teachers voting rather than the few individuals that might get caught up in an illness that one day, or in coaching one day. You need to try to allow for complete suffrage.

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Mr. Donwerth - You know that you are going to get most of your people there on the first day regardless. Your staunch supporters are going to be out the first day to cast their ballot. But I will agree with Dene that if it will help the organization feel more comfortable to vote at Jefferson than at the other school, the I am all for it.

Mrs. Drew - We have had many calls in our office from our elementary people, and they are quite concerned about having to go to a high school to vote.

Mr. English - What is their concern about going to a high school?

Mrs. Drew - They feel initmidated. Mr. Engli sh - By whom?

Mrs. Drew - By some of the high school teachers.

Mrs. Williams - But it is going to be a secret ballot, isn't it? Mrs. Drew - No, it is not a secret ballot. Mr. English - They do vote in secret, don't they?

Mrs. Drew - Yes, they will. Mr. English - Doesn't the process provide a system whereby really we don't make up a list of who voted for what or whom, and the ballots are held and destroyed?

Mrs. Drew - Yes, that is one of the stronger points. Mr. English - It is about as close as we can get to a secret ballot under the law. Mr. Brown - If the president of ACT says the teachers have called her and told her that they would feel intimidated, I am willing to accept that, and that is the reason for my motion.

Mrs. Potts- Is there any other discussion on this amendment to the procedure? Let's have roll call. On roll call for the amendment to the procedure, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried on the amendment to the procedure. Mr. Donwerth - I understand that the counting will be done by staff personnel; is that correct?

Dr. Smith - That is the proposal. The cards would be delivered here by the armored car service the morning of the counting; they would probably be brought into this area and the counting would be done indicating one for ACT, one for AFT, without any reference to the name of those casting the vote. Mr. Donwerth - Or one for neither? Dr. Smith - One for neither or one for some other organization.

Mr. Donwerth - I feel like we should have an outside organization to pull these ballots out and read them off. Because when they vote one for neither, then if neither gets the most votes, then they are not going to have any representation and staff is going to be their representative with their recommendation back to this Board. So I really feel like that we are really putting ourselves in the position of being a representative group by having the word neither on the ballot. What I propose is an outside organization, the Election Board possibly coming down and doing the counting. And I would make a motion to that effect.

561

MINUTES OF MEETING OF OCTOBER 1|, 1976 - CONT'D

Mr. English - I agree. as secret as possible, are the third party in this. We need to have counting part of it so Dr. Smith us.

I think it is a good idea. You are trying really to keep it and the fact if you involve our people in it, we in a sense this whole process. You just need to get an arm's length from some outside organization to come in at least to do the we aren't even a suspect.

We utilized an accounting firm at one time to do some validation for

Mrs. Potts - Is there a service available? I knowwehad concerns with the auditing firm that we had used previously about the cost. I would like to see us looking at a possible shared cost by all three parties involved, and making the cost as minimal as possible, pulling in an objective outside party.

Dr. Smith - The counting process would be considerably different. The last time, they were involved in the validation and.the whole process. The counting, as I would see it, would be no longer than taking out the 2500 cards or whatever number, calling off and tallying as they are called off. So I would.assume that certainly in a half a day or less, this process of counting per se and certifying the results could be completed. Mrs. Potts - Does that meet the concerns of our teacher groups? Do they feel like with poll watchers at the four places we are talking about here, that administrative staff in these schools could then supervise, or is there still concerns about this?

Mr. (Mike) Barlow - (President, AFT) â€” In response to the administrative staff, I am sure from speaking to Mr. Ginn, he intends to use some of his own staff. We would not want the principal or administrative staff from any particular building to be involved in the distributing of ballots or in any way. Dr. Smith - These would be primarily support personnel as we have used in the past in the process, and would not be in any kind of supervisory relationship with any of those who are voting.

Mr. Barlow - We do feel that there should be a neutral third party to do the counting process, for the reasons that have been discussed. And we would be willing to share the cost on a third to third basis with the Board and the Association. Mr. Donwerth - I don't believe that we should get into the cost, except the Board bear the expense totally, because the Judge's order was that the Board conduct the election. I feel like the Board should bear what expense there will be, and we are really not talking about that much expense if we ask the County Election Board to come down and count it. Mrs. Potts - Mr. Johnson, do you feel that this order of the court implies that the school district bears the cost? Mr. Johnson - Yes, I do. I don't think it contemplates splitting the cost. We are the ones that are conducting the election and the Judge, as I remember,, said that we pay the cost.

Mrs. Hill - In the order, it says the Board shall count the ballots.

Mrs. Potts - We are assuming that it would be a designee of the Board. So when we are designating someone, could we not designate an accounting firm to do this? Mr. Johnson - He means that we would conduct the election and see and have them counted. He certainly didn't have in mind that individual members would participate in the counting. Mrs. Potts - You don't see anything prohibitive in hiring a firm to do this counting? Mr. Johnson - No, I don't, because the Board acts'by designees and agents and representatives.

Mr. Brown - I presume that whatever we come up with, that we will present it to the Judge for his approval before we initiate the action, because he is the.one who is going to determine the legality of it.

Mr. Brown - I move that we adopt the procedure that is here, subject to the approval of the court, and that we proceed with the dates and the procedure as amended. Mrs. Hill - Second. Mr. English - We haven't amended that part dealing with the counting of the ballots, have we? .

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Mr. Donwerth - I make a motion that we employ an outside firm to count the ballots, preferably the County Election Board. Mr. English - Second.

R. #297 Approval of Election Procedure for Selecting a Negotiations Organization for Professional Educators

562

MINUTES OF MEETING OF OCTOBER if, 1976 - CONT'D

R. #297 Approval of Election Procedure for Selecting a Negotiations Organization for Professional Educators cont'd

On roll call for the amendment, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams, voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the amendment carried.

Mrs. Potts - Next it would be in order to have other amendments to the procedure or a motion that the procedure be approved as amended.

Mrs. Hill felt like than what Can't you

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- I cannot see spending four days, voting on this. I know the administration it would be easier, but I think the pressures on our teachers would he more we would want. I would much prefer one day, if that would be possible. imagine the length of time involved here, the problems it will raise?

Dr. Smith - We have the kind of safeguards that we were talking about to where the employee can vote only one time and all. We would almost have to designate the place to which they would go to vote, similar to the Election Board, that they have to go to their particular precinct to vote where their name would be on that list in order I to have only one person's name at the location where they would be voting. The process| that we had planned would have the one master list of eligible voters that would be j set up at the first place the first day's voting; they would be separated into different areas of the alphabet. For instance, A to C would go to one table to pick up the ballot, in order to expedite it. And then that same list would go to the next three locations. As the employees present themselves to vote, iphey would be eligible to vote, or if they had already voted they wouldn’t be eligible to_.vote again. It wodld j increase the number of staff members involved in the handling of this, but certainly ’ it is "possible to conduct it in one day. I think there are some problems that we | would foresee unless we would designate the location to which the employee would vote. |

Mr. Donwerth - We are not talking about four different schools open for four days; we are talking about one school this day and another school the second day, etc.

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Dr. Smith - A&cording to the way it is "amended now, Jefferson would be on Monday, Douglass on Tuesday, Hoover on Wednesday, and Star Spencer on Thursday. Mrs. Potts - If we have our whole process happening during one day, wouldn't we have responsibility to provide for an absentee ballot, which is another problem for staff people? Mr. English think the absentee ballot opens it up for exactly what we have been through for the past three or four years. I would hate to see that really, as much as I regret that somebody might not be able to vote because they had to be out of town or out for illness or something else.

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Dr. Smith - By having it in the four different locations, they have the opportunity to vote either near the school where they are working or near their residence, whichever is more convenient for them.

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Dr. Start - I hear things like pressure, uncomfortableness, intimidation; what kind of a faculty do we employ? We are trying to set up a fair system and are trying to

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keep it as simple as possible to go to vote. I am ready to clean house and start over.! Pressure, uncomfortable; going to a high school building to cast a vote on a ballot? ! What kind of immature behavior is this anyway? Don't we have any stability in our I adult teacher"population that they can't go from an elementary school to a high school tb cast a ballot? Let's get on with it, pass it, and let's get on with the business of | educating these children, instead of Mickey Mousing around in the union negotiations. I |

Mr. Brown - I move the amende’dprocedure relating to the election.

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Mrs. Hill - Second.

Potts - Motion is made and seconded for this election procedure as amended. discussion? Let's have roll call.

Any

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. Englsih voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried as amended for approval of the election procedure.

(A copy of the Election Procedure is on file in the Clerk's office.)

PERSONNEL REPORT

A motion was made by Mr. Brown and seconded by Mr. Donwerth that the listed persons be employed and that contracts, with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated also, that other personnel recommendations and information listed be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

(Personell listings - pages 570 - 593.)

563

MINUTES OF MEETING OF OCTOBER U, 1976 - CONT'D

PAYROLLS, ENCUMBRANCES AND PURCHASING It was moved Uy Mrs. Hill and seconded by Mr. English to approve recommendations #1 and #2 (ratification of September payrolls and authorization of October payrolls) and payment of encumbrances as listed for September 22-29, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #298 Approval of Payrolls and Encumbrances

Purchasing A motion was made by Dr. Start and seconded by Mr. English to approve Purchasing Items B-l through B-7 as follows:

Purchase of Flue Gas Analyzer

Purchase of flue gas anlyzer for use by the Maintenance Department from Barnard Equipment Company which submitted the only response to our Quotation #U71^This purchase in the amount of $1,790.00 is to be charged to Account BL 5620.05. 2. j

Purchase of Antifreeze Purchase of antifreeze for use by the Supply and Maintenance Departments from Sears, Roebuck and Company which submitted the low quotation in the amount of $2,120.25 to be charged to Account BL 5620.05-

Purchase of Sheet Metal

Purchase of sheet metal for use by the Maintenance Department from Standard Steel Company which submitted the low quotation in the amount of $2,736.00 to be charged to Account BL 5620.05H.

Approval of Confirmation Approval of confirmation for the purchase of repair parts (driveshaft assembly and complete gear box unit) to repair the Mallory Cooling, Tower (Administration Building air conditioning unit) from M & V Supply Company, Inc. These parts available only from designated vendor. This purchase in the amount of $1,131-^3 is to be charged to Account BL 5620.05-

5â€˘

Purchase of Glass and Glazing Supplies Purchase of glass and glazing supplies (fiberglass, mirrors, plastic, etc.) for use by the Maintenance Department from the following companies which submitted the low quotations:

Regal Plastic Supply Company Acme Glass Company Cadillac Plastic Company PPG Industries, Inc.

Total

7,560.00 5,111.28 3,269.00 H,H23-21

20,363.^9

These purchases are to be charged to Account BL 5620-056.

Purchase of Duplicating Machines

Purchase of duplicating machines (mimeograph) for use at Jefferson, Capitol Hill, Eisenhower Middle Schools and Orchard Park Center from Duplicating Products, Inc. (price carried over from low accepted quotation received on Quotation A586 of May 20, 1976). This purchase in the amount of $1,552.00 is to be charged to Account G 1230.03. 7-

Purchase of Aerial Basket Purchase of one used (1971) Aerial Basket complete with used (1971) One Ton Ford Truck for use by the Maintenance Department from the Commercial Body Corporation (used unit quoted in response to our invitation for Quotation A701). This purchase in the amount of $7,500.00 is to be charged to Account BL 6030.11.

R. #299 Approval of Purchasing Items B-l thru B-7

561+

MINUTES OF MEETING OF OCTOBER

R. #300 Approval of Purchasing Items B-8 through B-10

1976 - CONT'D

Dr. Start - Items B-8 through B-10 are items relating to South Oklahoma City Stadium, j and it amounts to close to $7,500. I have Deen privileged to sit on the Taft Stadium \ Board, and I suspect the South Oklahoma City Stadium Board operates similarly. And I it has been my impression that the Board does as much maintenance as possible in I keeping that system and it does not come to the Board of Education requesting these i expenditures without some documentation of the necessity for this and some explanation ) of the current operating budget. I have not seen anything like this. Is the South ? Oklahoma City Stadium Board recommending this action be taken by the Board of Education? And on what basis is this justified? For example, there are no lockers at Taft i Stadium, and our teams that use Taft Stadium don't dress at Taft Stadium. Is it really) necessary to have this locker room and this sort of thing? i

I Dr. Smith - There is some difference in the South Oklahoma City Stadium Board and the ) Taft Stadium Board. South Oklahoma City Board was established three or four years s ago, and at the time the Board established the Stadium Board it was also indicated thati the Maintenence Department would continue supporting it until it got self-supporting. \ It has not at this time been successful. It has not had some of the kind of activities) such as the Taft Stadium Board has.had to build up a fund in reserve. They made the j recommendation for the purchase of these items. It was also screened and reviewed j by the building principals priority committee that looks at all of the annual reports j for the work to be performed during that year, and this was a priority item there for I them as well.

Dr. Start - I am just asking for information. I take it then that at South Oklahoma City Stadium our high school teams change and shower in the stadium itself, not in their home school?

Mr. Donwerth - I have served on the South Oklahoma City Stadium Board. The visiting team does use the round house dressing room; the home team uses the locker room under the stadium on the south side. I believe that some four years ago this Board allocated some $30,000 to the South Oklahoma City Stadium Boaf.d, and I don't believe that the i South Stadium Board has used anywhere close to that $30,000 yet that was allocated. I

Dr. Smith - I believe the actual motion establishing it indicated that a $10,000 annually would be available until further notice. We just have not had any requests from there in the last two years for expenditure of funds. We did go in one of the first years and erected some fences for crowd control, concession stands and this kind of thing. The Board indicated at that time the $10,000 annually; the Stadium Board I

would make the request and it would be handled through the normal procedures as all other items of purchase from district funds.

Dr. Start - Is this money coming out of our Building Levy Fund?

Dr. Smith - That' is correct, and these funds can be expended for this purpose.

Dr. Start - I move the approval of Purchasing Items B-8 through B-10: 8.

Purchase of Hardware and Metal Doors Purchase of hardware and metal doors for use at South Oklahoma City Stadium from the following companies which submitted the low quotations:

The Womble Company McAlister Materials

Total

1,200.00 1,092.00 2,292.00

These purchases are to be charged to Account BL 5620.05-

9â€˘

Purchase of Lockers

Purchase of lockers (athletic) for South Oklahoma City Stadium from List Industries which submitted the low quotation in the amount of $1+,125-21+ to be charged to Account BL 5620.0510.

Purchase of Unit Heaters

Purchase of unit heaters for use by the Maintenance Department at South Oklahoma City Stadium from Federal Corporation which submitted the low quotation in the amount of $1,01+0.00 to be charged to Account BL 5620.05On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

565

MINUTES OF MEETING OF OCTOBER 1|, 1976 - CONT’D

UNFINISHED BUSINESS Motion made by Dr. Start and seconded by Mr. English at the meeting on September 27, 1976 for consideration at the meeting of October U, 1976 "That an independent evaluation be made of our insurance package; the cost of the evaluation to be submitted to the Board prior to final approval (for the evaluation)." On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Motion made by Mr. English and seconded by Dr. Start at the meeting on September 27, 1976 for consideration at the meeting of October H, 1976 "That the Broadcasting Center be shut down and all, but the necessary personnel be transferred to other assignments until such time as the Board approves a plan of action for the Center."

R. #301 Approval of Independent Evaluation of Insurance Package Subject to Approval of Cost

R. #302 Motion Tabled to Shut Down Broadcasting Center

Mr. Donwerth - I move that we table this motion until we have further study. Mr. Brown - Second. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion to table carried.

Mr. English - I will put this in the form of a motion if it is necessary. I don't really think it is necessary. I think the Superintendent will do it upon the suggestion. I would suggest that the Superintendent begin very serious discussions with OETA to work out possible terms for at least a one-year agreement to investigate this possibility that would include several different functions, several different requirements. One is that our equipment would be leased to OETA, not given away as has been suggested in the past, but that this would be leased. We would retain control of that equipment, and then if later down the line we decided that it would be best that OETA not provide the instructional program, we could then take our equipment back. The second part would be that the Oklahoma City Public School System would have control of instructional programming for at least four hours of the school day so that we would determine what that programming would be. That OETA would offer the GED high school equivalency course at appropriate times so that the people who are involved in that would not be denied the opportunity for that kind of education. That OETA permit vocational training courses in the area of television on their equipment by Oklahoma City Public School System students at no charge to the district or to the students. That OETA provide time on Channel 13 for staff development programming and internal/external communications for the Oklahoma City public schools, such as the Superintendent's communication with employees of the system and inservice training for our employees. That OETA to provide at no cost to the Oklahoma City public schools the production and time for telecasting of portions of this School Board's meetings on a regular and special basis, possibly similar to that coverage that they provide for the Oklahoma Legislature. I think that these are all items if we wanted to go this route of having OETA provide the instructional programming on Channel-"1~3, that we could expect that they would agree to these requirements. And I think that the time to do it is now, and not after we go down the line some place and maybe we have closed the station and then we decided we wanted to negotiate. We would not be negotiating from a power source; we would be in a very weak position. But at this time we have still got everything going; we have got our own programming going, and we can talk to them. In leasing the equipment to OETA, that would be paid to us with in-kind production time, that if we want to produce a program on Oklahoma History or a series on Oklahoma History, then at a charge of $100 or $150 or whatever per hour production time, we have got credits out there that we can go out to their studio; we would call and say we would like to do this, we want to come out at ten o'clock tomorrow morning, then they are going to have to provide the staff, the equipment, and we can have the production out there. We are going to lose the evening broadcasting anyway this next year because of the CPB funds. So that leaves us instructional programming. If you looked at the budget and at what CPB funds are now being used for, I think you will find out that we are going to have to pick up a couple of people to even keep the station operating next year because we are using some CP® funds right now on some key personnel. I think we ought to move at this time toward the best possible agreement with OETA that we can get. And I think that we can do this right now because we are in a strength position.

Mr. Brown - OETA; is that a State Department function? Dr. Smith - It is a separate agency.

It is not responsible to the State Department.

Mr■ Brown - You are not making that as a motion are you? Mr. English - I said I would not make it as a motion because the Superintendent___ .

Mr. Brown - That leaves him flexible to investigate the best possible deal with OETA.

Suggestion Mr. English

566

MINUTES OF MEETING OF OCTOBER U, 1976 - CONT'D

................

....... .. . . ............... -....... *

... . ...■ •—r’':

'-- v'- — ?r

Dr. Smith - If you will recall, we had incorporated into our proposed plan to

negotiate or consult with the representatives of OETA.

Mr. English - I don't think the leasing proposal has ever been suggested before.

have always talked about giving away our equipment, and I think we really do need to hold on to that equipment, to leave our options open, because I thirilj if we try this for a year and then we can evaluate during this year as to whether this is a better system or not, and it it is not, then we have still got our equipment and we can go back and start over. And although the 0JETA.sc he dule is set right now, they are very anxious to help out with instructional programming in the State, and I believe that they would be quite agreeable to finding the appropriate time for the GED courses.

! < 1 i > !

Mrs. Potts - I think any other Board Members who have ideas relative to the future of the station, if you have any comments that you wish to share either now or later with the administrative staff, you should do so. Mrs. Hill - We might also want to pursue this letter that came in. should be other options opened to them, instead of just OETA.

.. #302 A btion Regarding oard Committees

i \

I think there

I '

Motion made by Mrs. Potts and seconded by Mr. English at the meeting on September 27, | 1976 for consideration at the meeting of October U, 1976 - "the creation of a committee! system of the Board of Education for the school year 1976-77• Three committees would i be created with two Board members on each committee and the President of the Board 1 to serve as ex officio member of all committees. Committees would be (1) Instruction and Student Concerns; (2) Legislative and Community; and (3) Business and Personnel. | The committee structure would provide for leadership from the Board in working with staff and patrons when problems or planning needs indicate the Board's cooperation j or study would be helpful." i

Mr. English - Since you appointed Dene and me to this committee, I did go through some handbooks that we had received in regard to another study that we had done. I think we had about 28 handbooks from State School Boards Associations, and I have passed on to all Board Members now copies that were reflective and representative of the views of a majority of these books where they said anything about School Board Committees. Also there is a sheet in there which tells you what school districts in the nationare using committees as far as big city schools go, and it is from a NSBA study from March of 1975I would really suggest that we lay this motion on the table and that we write to the school systems which are using committees and ask them for their operating procedures, and also ask them about how this is operating; whether they feel like it is beneficial to them; whether they are getting into spending too much time; and ask them how much time they are spending in committee meetings. And it might be well to ask the superintendents of those districts whether they feel that Board committees are an interference with administration. And other Board Members might have questions also that they would like to include in such a survey.

I ' | !

i !

Mrs. Potts - I think in order to deal with this the way you are suggesting, we would need to have probably the motion to table. Mr. English - The reason I didn't make a motion to table, was because I don't like to cut off discussion of the motion particularly when it is your motion. I think that the author of the motion ought to have at least some sort of a say before we cut it off.

Mrs. Potts relinquished the Chair to Dr. Start. Mrs. Potts - I appreciate that and I am going to hand the gavel to Dr. Start so I can speak in defense of the motion and possibly the future of it. I think oftentimes we find ourselves in situations where we have to compromise in order to accomplish a goal, and my goal here is a more effective School Board, and there is a difference of opinion among Board Members as to the potential effectiveness of the committee system And it might be possible to get this motion passed with a U to 3 vote of the Board. But necessarily all members of the Board would have to be actively involved in this committee system for it to work. So in view of that, I would be willing to go ahead with this study at this point. My motion did speak to this being a trial basis for this year only. If Board Members are still reluctant to try it just on a trial basis without further study, I will go along with further study.

Mr. English - There are no instructions, no guidance to the committees as to what they are going to do or how they are going to operate. I think we could be uniform in that and that we could possibly bring that out in the study. That is what I would hope as one of the things that would come from it. Mrs. Williams - But how long would the study take? Could we not be working while we are writing for this additional information? And then we can take stop gaps as we go along, since this is on an experimental basis. Mr. Brown - I want to read just a couple of statements from Paul's data. One of the articles said: "Standing committees have little place in today's modern school board of education. Such committees are a relic of an earlier era when the actual direction and supervision of the school program were done by the board or by committees of the board rather than the superintendent." That indicates that not only are they a relic

567

MINUTES OF MEETING OF OCTOBER H, 1976 - CONT'D

Mr. Brown cont'd of the past, but it indicates one of the dangers-.and probably why they changed. Secondly, it says, "Most authorities agree that a board of education should operate without standing committees. Although some school boards continue to make effective use of standing committees, a number of potential pitfalls should be recognized. Before any board can make a decision, it must have complete and reliable information. An axiom of business and education.is the more information the better the decision. To gather information, boards may opt to use a committee system. Since the board is a relatively small body, five to nine members, the committee as a whole, which members are drawn together to investigate a particular method is one acceptable problen One advantage to this method is that every member of the board is exposed to the information in the same fashion and at the same time. It is amazing how even under these conditions board members will not agree on- what they heard. However, it does give every member the same opportunity to hear detailed facts." First of all, who is going to administer the school system? Maybe when we do this research, we will discover that where these occur, board members do not get into the administration of the system. Secondly, there is the matter of information. In the final analysis, every one of us vote on everything that happens here, and that means that if a committee brings a report, I either have to go duplicate their effort at gathering information or take their word for it. The other problem is that as long as you have retired people or people who can have a lot of avocational time__ ; without any reflection at all, Pat, on your acitivites, I know that you spend a lot of time sitting in on committees being involved in the process, etc. I have a feeling that you are going to make it very difficult for board members who frankly do not have that much time to spend. These are my reasons for the way I feel about this; that and the fact that I talked to at least a dozen educators this week, both in Oklahoma City and in my own relationships outside Oklahoma City. I have not found one person who speaks favorably of this kind of concept.

Mrs. Potts - I think at the same time you might have concerns about someone's willingness to serve on the board if they had committee responsibilities, you probably should look at their willingness to serve as president of the board when all problems automatically revert to the president, with no way of.breaking down board concern by assigning out certain areas of concern to other board members. There are many things that we feel responsibility as a board to investigate prior to making a decision. I just feel like it is a more responsible way to do business, and not in terms of usurping any administrative responsibility either. Mr. Brown - Personally, I think that we spend a lot of time involved in administrative procedures. I think one of the reasons why your job gets more difficult is because we keep assuming more and more responsibility.

Mrs. Potts - Dene, you yourself are very much involved in asking questions at board meetings regarding recommendations of staff. And this provides a way whereby certain board members have the responsibility for following up if there are questions, prior to decision making. Mrs. Williams - In the present setup that we have, I don't see where if we vote this motion that we lock ourselves into anything that is irrevocable. I talked at length with the~-president of the Tulsa Board, and she feels that her committee system has been most effective. I talked with Dr. Ruth Love, Superintendent of Schools, Oakland, California, and she mentioned her committees as very effective. This is a plea for equitable distribution of work load. A committee can't vote anything.

Mr. Brown - Evidently there is a feeling that some people are very overloaded on the Board and some people are not carrying the load. I feel like that in my interest I do the things that I feel fairly strongly about and acquaint myself with the information that I need to know. Mr. English - Let me say that as president you do get a lot more of the calls, a lot more of the concerns. Mr. Brown - But the committee is not going to get those.

Mr. English - You do get an awful lot of concerns voiced to you by an awful lot of people, more than the regular board member. Mrs. Hill - If she could pass it to a committee member, why couldn't she pass it without the committee system?

Mrs. Potts - There is no logical basis for assigning anything, other than setting up an ad hoc committee following a motion. Mrs. Hill - In one of the articles is says "members ought to be allowed a good deal of say in regard to the committees on which they prefer to serve." I think your recommendation is that we change yearly.

R. #302 Motion Regarding Board Committees - cont'd

568

MINUTES OF MEETING OF OCTOBER U, 1976 - CONT'D

R. #302 Motion Regarding Board Committees - cont'd

Mrs. Potts - You would make your choice and then if there is a conflict, then it would be settled probably by a draw.

Mr. English - I would like to move that we table the motion pending the outcome of a survey of big city schools using the committee system.

There being no second to the motion, Dr. Start declared that the motion died for lack of a second. Mr. English - As I understand this motion the committees would die automatically at the end of this school year, and there is nothing in the motion that says how the committee members would be selected. I am assuming that board members would indicate to the President in sort of a priority listing what committees they would like to serve on and then she would work that out as best she could. Although I disagree with some of the information, I felt like it was what the study showed. Most state school boards associations are dealing quite representative of the very small districts, your rural districts. And I think there is a greater potential in the rural district for a board member to become very much involved in the administrative affairs than there is in the big city system. I think that is why we see a number of large school systems having the committees; that they find that this is a better way to come about policies and do the monitoring that is necessary as a Board. Dr. Start - Is there any more discussion of the motion? please.

Madam Clerk, call the roll

On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Dr. Start declared that the motion failed.

R. #303 Motion Regarding Motions and Policies Tabled

Motion made by Mrs. Potts and seconded by Mr. English at the meeting on September 27, 1976 for consideration at the meeting of October 4, 1976 -"To adopt a policy which: (a)

(b)

Provides for motions by the Board to be held over for consideration on the agenda for the next meeting of the Board unless:

(1)

they are of an emergency nature;

(2)

they deal with previously considered issues;

(3)

they obtain unanimous Board consent for the Board's consideration at the meeting in which they were introduced.

Mrs. Potts - This motion is really trying to make official policy something that we have generally used as procedure, and I felt that it was something we ought to agree on ahead of time and that it should be public information that this is the way we do business.

Mr. English - I seconded this motion for discussion, but I don't really agree with portions of this. I can't agree with that you must obtain unanimous Board consent. We are asking in the first part for employee responses. I might suggest that we should include student and patron responses too. And the motions by the Board be held over for consideration on the agenda for the next meeting of the Board unless they meet these three criteria, I would think that the recommendations by the Superintendent ought to also fall into that. If our motions are going to need the scrutiny of the public for a week, then I certainly think that a proposal by the Superintendent or staff is certainly going to need to have that same kind of study.

Mr. Brown - I would like terpoint up two instances, one in which I was embarrassed. We came to the end of the meeting and we were embarrassed because we had not allowed time to dialogue or listen to a committee, and that was a,policy â€™"that we had adopted. The second thing was the policy that Mrs. Hill reminded us of last week. Here we were ^suddenly stuck with the. responsibility either of saying to the representative of AFT you can't speak or disobeying our own policy which said he couldn't speak, which we chose to go ahead and allow him to speak. And I think that was a correct decision on the part of the President of the Board, but the President did that in violation of the Board's policy, not in violation of the Board's operational procedure, which would leave some flexibility and some bending of the rules, but violation of the Board's policy. In the case of unanimous, if I decide that I want to prevent you from doing that, I can do it. I can lock the whole Board up just by being bullheaded. I think we ought to think about what we set up as policy. As a very strict operational procedure that lets you be strict about it, I think it is a good way to go, but I am not so sure that we ought to make this the policy of the Board.

569

MINUTES OF MEETING OF OCTOBER H, 1976 - CONT'D

Mrs. Potts - I could accept the additions that Paul was referring to of adding the students and patrons to this in terms of asking for responses hack. What I am suggesting is a policy here rather than putting the Superintendent or staff on the carpet when they haven't followed a specific procedure, that we spell out the procedure ahead of time, rather than expecting them to read our minds. I feel like the provision for emergency nature items to be considered that night, that these be previously considered issues, pretty well covers about anything. The reason I would leave needing unanimous consent is one of the reasons for having a motion lay over is to give every member and the public a chance to respond in a prepared fashion.

R. #303 Motion Regarding Motions and Policies Tabled - cont'd

Mr. English - In order to keep the motion alive for a future date, I move to table the motion.

Mr. Brown - Second. On roll call for the motion to table, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted nay. Dr. Start declared that the motion to table carried.

Dr. Start returned the Chair.to Mrs. Potts. Mrs. Hill inquired about the guidelines for leasing buildings which was scheduled to be an item on the agenda for Monday, October 11, 1976. After a brief discussion by Dr. Smith and members of the Board it was agreed that the item would be included on the agenda for October 11, 1976, which meeting will be held at Stonegate Elementary School.

Dr. Start announced that the General Counsel Search Committee would immediately following the meeting, in the Board Conference Room.

meet

Mr. English announced that November 12-1U, 1976, the NSBA Academy would conduct an academy on urban evaluation of superintendents, staffs, programs and board members, in Denver, Colorado. He indicated that he would be in Denver on November 11 and 12, 1976 meeting with the Steering Committee of the Big City Council. Mr. English encouraged other Board Members to attend the academy. He also included in his remarks that there would be an AASA meeting in Las Vegas, Nevada in February, which would be for administrators and board members.

Announcement Dr. Start Announcement Mr. English

ADJOURNMENT

A motion to adjourn was made by Mr. Brown and seconded by Mr. English. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Clerk

Approved the 11th day of October, 1976.

R. #30U Adj ournment

570

MEETING OF OCTOBER U, 1976 - CONT'D

Personnel

TERMINATIONS

Major Classes of Terminations: 1. Voluntary Resignation a. b. c. d. e.

Changing employment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

2. Mandatory Retirement

3. Notice of Dismissal

Discontinuance of Employment a. b. c. d. e. f.

Termination from leaves of sbsence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position x

u PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Tftrndnations

Allen, Steffan! Althoff, Velma

Beach, Sheryl Colon, Robert

Dice, Linda

Evertdge, Rosa Gewaln. Gail Hendren, Rosemary Higgins, Yaunna

Johnson, Helen Liljestrand, Marilyn

Lorenz, Albert

Maillard, Shermaine Maxey, Ethel

Fmployments

Annual $ 9261.

B.S. OU

8-23-76

Wilson Primary

9-10-76

Douglass Math

B.S. CSU

8-23-76

Capitol Hill Sr. Home Economics

9581.

B.S. Langston

8-23-76

Bodine Primary

King, Ronald

9228.

M. Ed. OU

8-25-76

Douglass Language Arts

Morgan. Karen

8941.

B.A. UNM

8-23-76

Eisenhower English

Maxwell, Kathy

8941.

B.S. OSU

8-23-76

Columbus Primary

8-08-76

Nixon, Olivia

9581.

B.A. OU

8-23-76

Star Spencer Math

Hoover Social Studies

8-16-76

Hartman, Jane

8941.

B.S. CSU

8-23-76

Hoover Soc. Stu./Typing

Hoover Social Studies

8-16-76

Humnhrey, Rex

8941.

B.A. CSU

8-23-76

Hoover Social Studies

Westwood Primary

8-11-76

McGowen, Vicki

9101.

B.S. MU

8-23-76

Westwood Primary

Wilson Primary..

5-28-76

Black, Judy

Douglass Math

9-02-76

Woosley, Ellen

8941.

B.A. IU

Capitol Hill Sr. Home Economics

8-13-76

Devoll, Marilyn

8941.

Classen Social Studies

9-10-76

Bodine Primary

8-16-76

Burrell, Diane

Douglass Social Studies/Eng.

5-28-76

Eisenhower Math

8-13-76

Monroe Special Education

9-16-76

Columbus Intermediate

5-28-76

Taylor Reading Clinician

8-17-76

Star Spencer Math

1 - IU - Indiana University - Bloomington, Ind. '-UNM - University of New Mexico - Albuquerque, New Mexico XI - Montana University - Bozeman, Montana

MEETING OF OCTOBER H, 1976 - CONTâ€™D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

APPROVED EXP.

DEGREE COLLEGE

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

McGee, Anna

Patton, Theresa Russell, James

Sehwenke, Nancy Smith, Ruth

Steele, Leslie Swalwell, Charles

Taylor, Jerry Tobin, Barbara

Votto, Michael White. Lillie

Williams, Allan

NAME

Employments

Annual

$ 8941.

B.S. OSU

8-25-76

Willow Brook Kindergarten

8-23-76

Hall, Nancy

Creston Hills Intermediate

5-28-76

Burchett, Carol

8941.

B.S. OU

8-23-76

Creston Hills Intermediate

Capitol Hill Sr. Math

5-28-76

Bryant, William

8941.

B.S. OSU

8-30-76

Capitol Hill Sr. Math

Grant Voc. Education

8-10-76

Hayes, Loneta

10191.

B.S. OU

8-23-76

Grant Voc. Education

Page-Woodson Intermediate

8-17-76

Rogers Counselor

8-10-76

King Intermediate

8-11-76

Willow Brook Intermediate

5-28-76

Creston Hills Intermediate

5-28-76

Reitz. Ruthanne

8941.

B.S. NWSU

8-25-76

Creston Hills Intermediate

Marshall . Coach

8-17-76

Clark. Terry L.

8941

B.S. CSU

8-23-76

Marshall Physical Education

Bodine Intermediate

8-15-76

Transportation Director

8-20-76

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Employments

Annual

Foshee, Jerral

Adwon, Adam

$ 8941.

B.A. TU

Armstrong, Zonia

8941.

Dommer, Adeline

Bailey, Janet

Young, Judy

8-23-76

Webster Social Studies

B.E. CSU

8-23-76

Special Projects Bilingual

9101.

B.S. ECSU

8-23-76

Baumwart. Carolyn

9689.

M.A. OSU

8-23-76

Pupil Services Speech Therapist

Iiladik, Peggy

Bicket. Colleen

89Z1 .

B.S. CSU

8-23-76

Marshall Math

Bengston, L.H. Jr.

Bpngston, L.H. .Tr.

11KU.

M.S. OSU

8-23-76

Capitol Hill Sr. Social Studies

Doughty. Nancy

Blev, Patricia

8941.

B.S. BN

8-23-76

Douglass Home Economics

Ihle, Paula

Bocock, Pamela

8941.

B.F.A. OU

8-23-76

Marshall Speech/Debate

Mefford, Max

Booth, Judy

9101.

B.S. SWSU

8-23-76

Moon Home Economics

Kessler, Michael

Braese, Grace

8941.

B.A. OU

8-23-76

Northwest German/French

Burger. Thomas

Burton, Barbara

10467.

B.S. Langston

8-23-76

Northwest Biology

Fatheree, Catherine

Caldwell, Robin

9388.

B.S. OU

8-23-76

Eisenhower Learning Disability

Bias,... Jane

Case, Melba

5798.50

M.A. OU

8-23-76

Pupil Services 4 T. Psychometrist

Robinnon, Roger

Chapman, James

M.E. SWSU

8-23-76

Marshall Band

1 - TU - Tulsa University - Tulsa, Oklahoma 2 - BN - Bethany Nazarene - Bethany, Oklahoma

10185.

Shields Heights Intermediate ----------- ---------

572

_CONT'_D

MEETING OF OCTOBER 4, 1976

-- ---------- —---------------------- ------

- | Personnel

PERSONNEL NAME

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Employments

Annual

Sprouse. Kenneth

Chatman, Charlotte

$11288.

Williams, Karen

Corliss, Nancy

Johnson, Brenda

M. Ed. CSU

8-09-76

Northeast Counselor

8941.

B.S. CSU

8-23-76

West Nichols Hills Primary

Cousins, Patricia

9754.

B.S. CSU

8-23-76

Moon Physical Education

Richards, Emma

Davis, Linda

9581

B.S. CSU

8-23-76

Sequoyah Intermediate

Roark. Connie

Davis, Paula

8941.

B.S. BN

8-23-76

Lee Primary

Norris, Euna

Deal, Kay

8941.

B.S. OU

8-23-76

Spencer Primary

Hicks, Michael

Deibel, Mary

M. Ed. CSU

8-23-76

Truman Intermediate

Wilner, Janice

Diachenko, Lillian

B.S. ECSU

8-23-76

Willow Brook Primary

M. Ed. CSU

8-23-76

Garden Oaks Learning Center

Russell, Susan

Eastman, Mary

10383. 8941. 10383.

Eskew, Jon

8941,

B.S. OU

8-23-76

Webster Language Arts

Feinberg, Fran

Fender, Linda

9388.

B.S. CSU

8-23-76

Dunbar Special Education

Brunk, Sharon

Ferguson, Diane

8941.

B.S. OU

8-30-76

West Nichols Hills Primary

Gauntt, Cynthia

Garrett.. Marshall

8941.

B.A. QU

8=23=26

Central Innovative -SBfififih

Taylor, Lydia

Glasgow, Michael

8941.

B.S. CSU

8-23-76

Hoover Math

1 - BN - Bethany Nazerene - Bethany, Oklahoma

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL >EDUCATIONAL Terminations

Employments

Annual

Warrior, Mary

GoodsDeed. Thelma

$10802.

M.E. CSU

Roundtree. Carroll

Gray, Suzanne

8941.

B.S. CS

Botkin, Samuel

Gromer, Gayla

8941.

Harris, John

Bodine

8-23-76

Davis Primary

B.S. CSU

8-23-76

Marshall Math

9228.

M.F.A. OU

8-23-76

Southeast Art

Harris, Luke

8941.

B.S. CSU

8-23-76

Grant Driver Ed/Conoh

j--- Carr, Carolyn

Hayes, Juanita

8941.

B.S. CSU

8-23-76

Alexander, Donna

Hill. Eugene

10593.

M.E. ECSU

8-23-76

;

Phillips, Nilar

Hill. Jeanette

8941.

B.S. CSU

8-23-76

Hogan, Pauline

Hogan. Pauline

9388.

B.S. OCTA

8-23-76

Fee. Joelen

Holland, Norma

8941.

B.S. SWSU

8-23-76

Willow Brook Primary

Delano, Emogene

Housley, Jeanne

9581.

B.S. OU

8-25-76

Wheeler Primary

Barnett, Yvonne

Howell, Pamela

9754.

B.S. BGSU

8-23-76

Riverside Intermediate

Galston, Woodrow

Irey, Thomas

10185.

M.A. osu

8-23-76

Moon Social Studies

Irons, Reginald

B.A. Langston

’Harris, John !

.. Bell. William

1 - CS - Cameron State - Lawton, Oklahoma 2 - BGSU - Bowling Green State University - Bowling Green, Ohio

8941.

8-23-76

Star Spencer Marshall Jefferson

Monroe

| Central Innovative Music

573 MEETING OF OCTOBER U, 1976 - CONT'D

Personnel

PERSONNEL

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Terminations

Employments

Annual

Jackson, Mabelene

$11013.

Harper, Miriam

Lawrence, Rick

Gibson, Martha

M. Ed. CSU

8-23-76

Oakridge Primary

9261.

B.S. SWSU

8-23-76

Northwest Math/Coach

Little, Ricky

8941.

B.S. SWSU

8-23-76

Harding Math

Lodato, Eleanor

9388.

B.S. CSU

8-23-76

Douglass Special Education

Beaton, Linda

Lundy, Hildegarde

9228

M.E. UM

8-23-76

Hoover Science

Cayton, Delores

Maclin, Ruby

8941.

B.S. TSU

8-23-76

Shidler Kindergarten

Wendelken. Susan

Martin. Phil

9388.

B.S. ECSU

8-23-76

Rancho Special Education

8-23-76

Guidance Services Elementary Counselor

McElvanev, Linda

10591.

M.A. UM

Panin. Carol

McGaughey. Melba

10108.

B.S. CSU

8-23-76

Quail Creek Primary

Shortt, Maura

Miller. Ronnie

9101.

B.S. CSU

8-23-76

Capitol Hill Middle Language Arts

Bullard, Jo Ann

Moore, Jill

9689.

M.S. OU

8-23-76

Pupil Services Speech Therapist

King, Beverly

Morgan, Janet

10694.

M.S. OU

8-23-76

Classen Hearing Impaired

Harkev, Marie

Mullins. Ann

ZZ70.50

B.S. T.SU

3-26-76

Hawthorne i T. KlndATgArt.pn

Pane, Jeaniece

Mulveney, Sandra

8941.

B.A. OCU

1-23-76

Phys. Ed/Mbdern Dance

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL Educational Terminations

Employments

Annual

Atkinson, Donna

Muntz, Patricia

$ 8941.

B.S. CSU

8-23-76

Capitol Hill Sr. Physical Education

McKinley, Margaret

Neal, Suzanne

8941.

B.S. OSU

8-23-76

Adams Primary

Menzies, Donna

Oâ€™Bryan, Robert

M. Ed. CSU

8-23-76

Northwest Math

McConnell, Jennice

Ohsfeldt, Barbara

9754.

B.S. CSU

8-23-76

Coolidge Kindergarten

Henneke. Patil

Olson, Melanie

9928.

B.S. CSU

8-23-76

West Nichols Hills Kindergarten

Cockrell, Meredith

Parlato. Joan

10730.

B.S. SUC

8-09-76

Pupil Services Elementary Librarian

Renfro, Jackie

Parker, Renae

8941.

B.S. Langston

8-23-76

Lee/Riverside Kindergarten

Miles, Tera Beth

Parker, Vicky

8941.

B.S. CSU

8-23-76

Grant Home Economics

York, Mary

Pelton, Elizabeth

9421.

B.S. OU

8-23-76

Eisenhower Home Economics

Pelton, Linda

9101.

B.S. CSU

8-23-76

Webster Physical Education

McElwee, William

Petties, Tinia

9101.

B.S. Langston

8-23-76

Southeast Math

Swihart, Mary

Poore, Blanche

13104.

8-23-76

Wheeler Kindergarten

Ratchford. Karla

Ratchford, Karla

9228.

M.S. OSU

8-23-76

Northeast Spanish

Parham, Theresa

Reagan, Susan

8941.

B.A. CSU

8-23-76

Bodine Primary

1 - SUC - State University College - Brockport, N.Y.

3 - UM - University of Missouri - Kansas City. Missouri 4 - LSU - La. State University - Baton Rouge, Louisiana

1 - UM - University of Miss. - University, Miss. 2 - TSU - Tenn. State University - Nashville, Tenn.

NAME

10383.

M. Ed. CSU

57^

MEETING OF OCTOBER H, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Employments

Annual

Rogers, Rick

Ream, Glenda

$ 9421.

B.M.E. CSU

8-23-76

Rogers Band

Carter, Teresa

Reilley, Robert J.

11013.

M. Ed. CSU

8-23-76

Hoover Science

Giles, James

Rice, Terrance

9421.

B.S. CSU

8-23-76

Classen Industrial Arts

Johnson, Janice

Roberts, Sharon

9754.

B.S. Langston

8-23-76

Harding Math

Factory, Josephine

Russell, Jeffrey

8941.

B.S. OCU

8-23-76

Telstar Primary

McNeill, Karen

Russell, Vicki

8941.

B.S. OU

8-23-76

Northwest Business Education

Trenary, Fred

Sanders, John

9581.

B.S. CSU

8-23-76

Marshall Phys. Ed./Coach

Turner, Lory

Selliman, Margaret

8941.

B.S. CSU

8-23-76

Creston Hills Intermediate

Tully. Debra

Sharp, Billy J.

9410.

M. Ed. CSU

8-23-76

Southeast English/Gen. Busines

Hopper. Gary

Sharp, Roger

8941.

B.M.E. CSU

8-23-76

Capitol Hill Sr. Band

Eyerly. Lewis

Sine, Mary

8941.

B.S. OSU

8-23-76

Hoover Social Studies

Coskey, Billie

Skouby, Carole

8941.

B.S. OU

8-23-76

Star Spencer Journalism

8-23-76

Longfellow Intermediate

Terminations

•-

Ware, Linda

Slavie.k. Casanden

Bailey, Marilyn li

Smith. Charlene .

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

10185.

M. Ed. CSU

11444. - :;;;

M. Ed. CSU ,

SALARY

5 11 -- ;---

APPROVED EXP.

DEGREE COLLEGE

8-23-76

EFFECTIVE DATE

Willow Brook Intermediate -- - - - ■ -

- ... --mi—-

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Tp rmi na t.i ons

Coker, Edwina Bracklein. Karla

* *

Employments

Annual

Sperling. Gary

$ 9228.

M. Ed. OCU

3-23-76

Classen Science

Burdick, Susan

Stafford, Marsha

8941.

B.S. CSU

3-23-76

Kaiser Primary

Roberts, Kathy

Stallsmith, Judith

9421.

B.S. OU

3-23-76

Creston Hills Kindergarten

Council, David

Stanley, Terri

8941.

B.S. OSU

8-23-76

Moon Social Studies

Cole, Grace

Strotter, Michael

8941.

B.A. NWSU

8-23-76

Taft Speech

Spencer, Morva

Sweet. Janith

8941.

B.S. G2U

3=23=26

Star Spencer Physical Education

Vaughan, Vicki

8941.

B.A. CSU

8-23-76

Capitol Hill Middle Math

Lindsay, Loise

Warrior, Mary

8941.

B.S. Langston

8-23-76

Bodine Primary

Gibson, Audrey

Watson. Curtis

M.A. OU

3=23=26

UatalogfiT--------------------

Shelton, Pamela

Weatherby, Peggy

M. Ed. SWSU

8-23-76

Rogers Home Economics

Hampton, Charlotte

West, Wanda

M. Ed. CSU

8-23-76

Rockwood Learning Disabilities

Smith, Sheryl

White, Kathryne

8941.

B.S. Langston

8-23-76

Buchanan Primary

Emmons. Wanda

Willev. Bonnve

8941.

B.S. OU

3=23=26

Math-----------------------------

Wood, Sue

Williams. Bryan

9388

B.S. UT

8-23-76

Star Spencer Learning Disabilities

1 - UT - University of Tulsa - Tulsa, Oklahoma * i Time for each teacher

12228. 9988.

10072

Media Services

Northeast

575

MEETING OF OCTOBER H, 1976 - CONT'D Personnel

NAME

PERSONNEL ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

APPROVED EXP.

DEGREE COLLEGE

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL KDflCATTONAT.

Employments

Annual $ 9689.

M. Ed. CSU

8-23-76

Jefferson EMH - Learning Dis.

8941.

B.S. OSU

8-23-76

Star Spencer Science/Coach

Akre, Elizabeth

8941.

B.S. UM

9-03-76

Telstar Primary

Barnett, Debra

9724^ .

B.S. QU

8-23-76

Barone, Frank

8941.

B.S. OU

8-23-76

Burbank Primary

Byerly, Bonnie

9556.

B.S. OU

8-23-76

Douglass E.M.H.

Coby, Jane

8941.

B.A. HHLC

8-23-76

Creston Hills Intermediate

11899.

M.S. OU

—12

8-23-76

Personnel Services Roving Substitute

Davis, Eddie

9754.

B.A. CSU

8-23-76

Northeast Social Stu./Coach

Denwalt, Troy

8941.

B.S. CSU

8-23-76

Northeast Business/Coach

DeVore, Mildred

9783

M. Ed. CSU

8-23-76

Pupil Placement Psychometrist

Gassaway, Charles

9101.

B.S. CSU

8-23-76

Northeast Science

Pa7>‘lroT»

SllRAH

Wolfe, Linda

Rqa Vipy >

Mat *v

Wright, Ronald

Additional Allocation

Costiloe, Teresa

Northwest

. Special Education----

T - UM - University of Missouri - Columbia, Missouri 2 - HHLC - Herbert H. Lehman College - Bronx, N.Y.

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Employments

Annual

Additional Allocation $ 8941.

B.S. CSU

8-23-76

Douglass Physical Education

Haring, Glenn

9892.

B.S. CSU

8-23-76

Eugene Field Special Education

Hoffman, Melissa

8941.

B.A. NWSU

8-25-76

Southeast Language Arts

Holding, Lula

9261.

B.S. CSU

8-23-76

Oakridge Primary

Johnson, Ginny

9928.

B.M.E. OCU

8-23-76

Hoover Vocal Music

Jones, Judy

9928.

B.S. OCC

8-23-76

Parmelee Primary

Khalil, Samir

4614.

M.A. OCU

8-23-76

Hoover i T. Math

Kiefner, Michael

9101.

B.S. CSU

8-23-76

Capitol Hill Sr. Social Studies

Kreimeyer, Dale

9101.

B.S. OCU

8-23-76

Rancho Primary

Long, Roger

9228.

M. Ed. CSU

8-23-76

Northwest Eng./Social Studies

Maddox, Georgia

8941.

B.S. OSU

8-23-76

Southeast Language Arts

10593.

M.M. EKSC

8-23-76

Moon Band

9754.

B.A. CSU

8-23-76

Douglass Language Arts

Glover, Carmen

McGee, James McInnis, Naomi 1 - EKSC - Emporia Kansas State College - Emporia, Kansas

X 576

MEETING OF OCTOBER 1|, 1976 - CONT'D _________

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

] Personnel

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Employments

Annual

Additional Allocation

Moore, Cathryn

NAME

ASSIGNMENT

8-23-76

Columbus Primary

9789.

M. Ed. CSU

8-23-76

Northwest English

Newsom, Peggy

9261.

B.A. OSU

8-23-76

Douglass Language Arts

Nixon, Evelyn

8941.

B.S. Langston

8-23-76

Shields Hts./Arthur Kindergarten

10242.

B.S. CSU

8-23-76

Lincoln Special Education

Shawn, Marsha

5121.

B.S. OU

8-23-76

Pupil Services i T. Speech Therapy

Stubblefield, Claire

8941.

B.S. Langston

8-23-76

Central Innovative Social Studies

Ward, Mary B.

8941.

B.S. CSU

8-23-76

Star Spencer Reading

13104.

M.E. OU

8-23-76

Hayes Primary

Wedgeworth, Bettye

----- .------ :---------------------

B.S. CSU

Nelson, Merlynn

Parker, Deborah

$ 8941.

Williams, Jerry

8941.

B.M.E. CSU

8-23-76

Curriculum Instrumental Music

Williams, Kathryn

9261.

B.S. OBU

8-23-76

Hayes Primary

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Employments

Annual

Title I Additional Positions

Ard, Jane

$ 9228.

M. Ed. CSU

8-23-76

Douglass Learning Center

Webster Learning Center

Donalson, Linda

8941.

B.S. OU

8-23-76

McCormick, Barbara

8941.

B.S. Langston

Webster 8=23=76â€” Learning Center

10593.

M.A. ocu

8-23-76

Classen Learning Center

Osburn. Kathianne

9928

B.S. jQSU

8=23=76

Webster Learning Center

Ashby, Eva

Anderson. Charlotte

9101.

B.S. OSU

8-23-76

Jackson Science

Reynolds. Anita

Bayouth, Gloria

9101.

B.S. OSU

8-23-76

Moon Science

Elliott. Kathv

Best, Mary L.

8941.

B.S. OU

8-23-76

Northeast Business

Johnston. Janet

Clark, Annetta

8941.

B.S. OU

8-23-76

Spencer Primary

Cotner, Katharin

4790.50

B.S. CSU

8-23-76

Bodine J T. Kindergarten

M. Ed. OU

8-25-76

Moon Social Studies

Murray, Mary

Transfers

Nawrocki. Steve

Curry, Dorothy

10593.

MFIETTNCr OF OCTOBER, k, 1976. -CONT'D Personnel

PERSONNEL

NAME

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

EFFECTIVE DATE

APPROVED EXP.

DEGREE COLLEGE

ASSIGNMENT

PROFESSIONAL FDHCATTONAT.

Annual

Fmplovments

$ 8941.

B.A. CSU

8-23-76

Star Spencer Soc/Studies/Coach

9101.

B.S. CSU

8-23-76

Hayes Primary

10115.

M.S. AU

8-09-76

Marshall Librarian

Harris, Diane

8941.

B.S. CSU

8-23-76

Moon Physical Education

Gouldy, Bill

Hegeman, James

9101.

B.A. CSU

8-23-76

Rogers Language Arts

Wheeler, Larry

Hobbs, Christie

9388.

B.S. CSU

Manpnun. Marv

Horton, Brenda

8941.

B.S. CSU

8-23-76

Capitol Hill Sr. Home Economics

McGee■ Bobbie

Howard, Douglas

9261.

B.S. CSU

8-23-76

Rogers Social Studies

Freeman, John

Ingersoll, Phillip

9261.

B.S. ECSU

8-23-76

Star Spencer Soc/Studies/Coach

Francis, Deitria

Irvin, Michael

9228.

M.A. UA

8-23-76

Eisenhower English

Gilmore. Beverlv

McCauley, Earlene

9988

M. Ed. CSU

Fondoble, Joyce

McGinley, James

4470.50

B.S. OU

8-23-76

Lincoln i T. Physical Ed.

Ma ich ’.a .

Orndorff, Mary

8941.

B.S. OU

8-23-76

King/Longfellow Kindergarten

Papin, Carol

9988.

M. Ed. CSU

8-23-76

Quail Creek Kindergarten

Quintane, Lewis

Dake, William

Cooper, Mary

Dailey, Bobbie

Henson, Lucalia

Fields, Denyvetta

Hume, Wanda

Jati

MgCord. Pebble

Q 8-23-76

8-23-76 __________

Jefferson EMH/Learning Dis.

Northwest Business Education

1 - AU - Atlanta University - Atlanta Georgia 2 - UA - University of Arkansas - Fayetteville, Ark.

NAME

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL FniTPATTnNAT. Transfers

Airington, Susan

Employments

Annual

Phillips, Nilar

$11810.

B.S. Langston

8-23-76

Dunbar Home Economics

8-23-76

Jackson Vocal Music

8-23-76

Rogers Math

Ray, Mary

Ross, Marguerite

8941.

B.M. CSU

Love. Ida

Seibold. Teresa

9421.

B.S. SHC

Harris, Marjorie

Smart, Rhoda

4550.50

B.S. SWSU

8-23-76

Jefferson i T. Math

Metheny, Dewey Jr.

Tapp, Dennis

8941.

B.S. OSU

8-23-76

Rogers Industrial Arts

Nelson, Loren

Thompson, Curtis

9754.

B.S. NWSU

8-23-76

Taft Math

Reynolds. Willie

Tilberg, Edward

8941.

B.A. OU

8-23-76

Harding Science

Walker, Edith

Ware, Linda

8941.

B.S. Langston

8-23-76

Dewey Intermediate

Hardesty, Bernadette

Welch, Dorothy

9261.

B.S. OCLA

8-23-76

Rogers Math

Dugan, Judy

Williams, Angela

8941.

B.A. LC

8-23-76

Marshall Social Studies

10351.

B.S. CSU

8-23-76

Adult Education Vocational Business

Leaves of Absence Parental Leave

Batchelor, Barbara

Adult Education Business

1 - SHC - Sacred Heart College - Wichita, Kansas 2 - LC - Lane College - Jackson, Tenn.

8-11-76

Nixon, Brenda

5T8

MEETING OF OCTOBER 4, 1976 - CONT'B

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Employments

Leaves of Absence

Annual

Parental Leave

8-21-76

Creston Hills Intermediate

M. Ed. SWSU

8-23-76

Douglass Math

10467.

B.S. CSU

8-23-76

Harrison Primary

Patton, Alexander

8941.

B.S. SESU

9-07-76

Marshall Soc. Studies/Coach

8-23-76

Ponder. Karen

89A1.

B.S. CSU

8-23-76

Hillcrest Primary

Wilson Primary

5-28-76

Spence, Deborah

8941.

B.A. OCU

8-23-76

Wilson Primary

Weese, Emily

Roosevelt Learning Disability

8-23-76

Weidner, Mary

Hoover Drama

8-13-76

10593.

M. Ed. OU

8-23-76

Hoover Drama

Williams, Kerran

West Nichols Hills Primary

8-22-76

SALARY

DEGREE COLLEGE

Buxton, Linda

Creston Hills Intermediate

5-28-76

Leonard, Denise

Gad, Sangeeta

Douglass Math

5-28-76

Beech, Linda

9988.

Sheueckuk, Harlene

Harrison Primary

8-12-76

Jones, Nancy

Holloway, Cal

Marshall Social Studies

8-23-76

King, Eva Mae

Polk Intermediate

McBride, Jean

Hillcrest Primary

Parker, Barbara

$ 89Z.1.

B.S. -OIL. ....

Professional Leave

Ji...

NAME

Wadley, Joyce

:...L

â€ž

ASSIGNMENT

EFFECTIVE DATE

NAME

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Leaves of Absence Ill Health

Madison, Frances

Kaiser Primary

5-28-76

Norris. Euna

Spencer Primary

5-28-76

Professional Other

Employments

Annual

Christeriberry, Gerald

Collins, Rudy

$10191.

Bradley, Bea trice

Griggs, Patsy

9101.

Terminations Ebrite, Lou

Lowe, Elizabeth Otto, Mary M.

Pogue, Land

Vocational Nursing Coordinator

10-1-76

Vocational Nursing Instructor

10-1-76

Wilson * L.C.I.A.

8-20-76

Lincoln L.C.I.A.*

5-28-76

Capitol Hill Sr. Auto Body

9-03-76

Vickman, Lionel

1- TCU - Texas Christian University - Ft. Worth, Texas *L.C.I.A. - Learning Center Instructional Associate

B.S. TCU

8-09-76

Grant Auto Mechanic

8-23-76

Grant Nurse

579

MEETING OF OCTOBER U, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

FmpIoyments

Annual

Huffman, Vicki

$10191.

8-09-76

Northwest Cosmetology---------

Meritt, Larry

Robinson, Dale

10511.

8-09-76

Voc-Tech Diesel Mechanic-----

Elkins, Steve

Smith, James

10191.

8-09-76

Douglass Auto Mechanic

Condreay, Phillip

Yandell, Jimmy

10191.

8-09-76

Voc-Tech Air Cond/Refrig.

Transfers Moon

Nurse------------------

Riker, Mary

Douglas. Rita

89Z1.

8-23-76

Connor, Matthew

Mansell, James

10191.

8-09-76

Classen Auto Mechanic

9-03-76

Graphics Pressman

Technical

Monthly

Terminations

Stacy, Jim Tiger, Michael

NAME

Broadcasting Center Film Director

Graphics

Pressman

ASSIGNMENT

8-30-76

8-06-76

EFFECTIVE DATE

Bibb, James________________ $ 672.83

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

TECHNICAL Terminations

Employments

Monthly

Harris, John

Corbett, Staten

$ 866.50

9-01-76

Grants Management Accountant

Kloepfer, Heinz

Grant, Savannah

672.83

9-07-76

Graphics Pressman

Hayden, Karen

Lininger, Linda

792.36

8-23-76

School Comm. Rel. Family Sc. Correlatorâ€™

Walker, Larry

Marley, John

672.83

8-02-76

Higgins, Charles

Ray, Karen L.

792.36

8-30-76

Leave of Absence Parental Leave

Hollier, Cynthia

School Comm. Rel. Family Sc. Corr.

5-28-76

Technical Services Offset Dup. Operator i [ School Comm. Rel. ; Family Sc. Correlator

580

MEETTNG OF OCTOBER H, 1976 - CORT'D

Personnel

RECOMMENDATIONS TO THE BOARD SUBSTITUTE TEACHERS FOR 1976-77: Adler, Nancy Anderson, Charlotte Austin, Sandra Barnes, Barbara Bignell, Marya Booth, Johnell Brien, Judith Browning, Judy Burgess, Robert Burnett, Dominic Carlton, Evangeline Casler, Patricia Choate, Gail Cohran, Alfred Coleman, Jaequelynn Daniels, Stanley Desmond, Nancy Doakes, Leonard Dominguez, David Douglas, Jane Edwards, Deborah Enmons, Vera Fatheree, Willie Fenton, Bonnie Ferguson, Shiela Fields, Steve Fowlkes, Myrtle Fuller, Maureen Gates, Karyn Gater, Julia Giles, Carole Gradney, Donald Graham, Larry Gramling, Katrina Green, Linda Hall, Robert Hanson, Donna Hanson, Jim Harry, Verlene Hart, Janet Hensley, Margaret Hladik, Peggy Holbrook, Mattie Holland, Donna Hooge, Susan Hoover, Claudine Jacobs, Robert Jarrell, Juanda Johnson, Vivian Jones, Juannette Kite, Truby Langwell, Henna Laxson, Prentice Leard, Gary Martin, Ronnie Mason, Rhoderick McDonald, Kelly McElroy, Mary

* Retired Teachers

Elementary Elementary Elementary Special Education Physical Education Elementary language Arts Physical Education Physical Education Elementary Elementary Elementary Art Art/Music Elementary Physically Handicapped Elementary l&tsic Art Elementary Social Studies Physical Education Speech/Drama Speech/Hearing K-6 Special Education Social Studies Elementary Music Elementary Elementary Elementary Social Studies Auto Mechanics Business Social Studies Industrial Vocation Math Drivers Ed Special Education Elementary Special Education Math Elementary Elementary Elementary/Math Special Education Auto Mechanics Elementary Business Elementary Cosmetology Elementary Social Studies Music Speech/Drama Social Studies Speech/Drama Art

McGuire, Katie McKinney, June Milanes, Miguel Moore, Delores Myers, Marian Nail, Karen Nichols, Lindal Nusbaum, Janice Osborne, Louise Perry, Brenda Pruitt, Freddie Pullen, Krisnic Quinnette, Mary Ann Randolph, Barbara Reavis, Susan Reid, Willie Reynolds, Sandra Richmond, Wanda Rizzo, Nancy Robertson, Vicki Robinson, Melvin Rush, Barbara Seldon, Patricia Shelton, Nancy Smart, Rhonda Smith, Rhonda Sammers, John Sparger, Taeko Spinello, Mary Stafford, Donna Stephenson, Charles Stuart, Dianne * Thomas, Lydia Van Dusen, Annette Vick, Patricia Wallace, Nancy Ware, Brenda * Warner, Eithel Watson, Virginia Waugh, Norma Weaver, Teresa Williams, Roberts Williamson, Doris Woodard, Richard Woods, Cheryl Wright, Eleanor

Special Education Elementary/Mu sic Spani sh/French Special Education Music Elementary/Math Elementary Language Arts Elementary Elementary Cosmetology Physical Education English Social Studies Art Social Studies Special Education Elementary Home Economics Math Physical Education Home Economics Elementary Elementary Math Elementary French/Spani sh Art Language Arts Special Education Social Studies English Elementary Special Education Elementary Elementary Special Education Special Education Science Art Drama/Speeeh Special Education Elementary Industrial Arts Elementary Elementary

581

MEETING OF OCTOBER U, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Nguyen, Thi Cue

Nguyen, Thi Hai Proctor, Carmen

Reed, Sandra

Smith, Linda Steele, Marie

Thu, Sinh Tran

Tonnu, Hanh Thi

Woodberry, Norma Wyatt, Frances

Classen Vietnamese Aide

5-28-76

Moon Vietnamese Aide

8-18-76

Lee/Hawthorne Bilingual Aide

8-25-76

Personnel Services Clerk

8-20-76

Douglass Registrar

7-27-76

Gatewood Learning Ctr. Aide

8-23-76

Edgemere Teacher's Aide

8-13-76

Wilson Vietnamese Aide

8-19-76

Green Pastures SWRL Aide

5-28-76

Green Pastures Media Aide

8-23-76

Emplnyment.s

Monthly

Barnes, Vivian

$ 444.

Douglass Registrar

8-26-76

Terminations-Temporary

Clark. Virginia

NAME

Taft/Classen

Tutorial Aide

ASSIGNMENT

9-03-76

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Terminations Allen, Patricia Bellew, Sharon Bowley, Doris

Byrd, Ruth

Christner, Olivia Elam, Stella

Ellis, Francine Kaubin, Sharon Kelley, Pat

Kemp, Annie L. Krueger, Bonnie

Midgett, Lynn

Ncog, Lan Bui Nguyen, Hiew

Employments

Willard Learning Ctr. Aide

8-11-76

Creston Hills Media Aide

6-04-76

Kaiser Media Aide

8-03-76

Gatewood Media Aide

5-28-76

Classen Bilingual Aide

5-28-76

Willard Learning Ctr. Aide

5-03-76

DeweyReading Aide

5-28-76

Lincoln Indian Aide

5-28-76

Willow Brook/Telstar Indian Aide

5-28-76

Classen LRTA

8-23-76

Pierce Learning Ctr. Aide

8-10-76

Personnel Services Clerk

8-13-76

Star Vietnamese Aide

5-28-76

Moon Vietnamese Aide

8-25-76

Monthly

â€¢

582

MEETING OF OCTOBER 1|, 1976 - CONT'D

Personnel ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Transfers

Employments

Monthly

Jones, Patricia

Skanes, Falecia

$ 446.

9-08-76

Technical Services Elementary Secretary

FOOD SERVICE

Terminations Arnold, Carrie

Bond, Barbara Buckner, Idella

Burrough, Mary Cox, Evelyn Dean, Edith

Decker, Madeleine

Dollarhide, Audrey Dunham, Helen Ellison, Mary

NAME

Central Food Helper

5-23-76

Nichols Hills Helper

5-28-76

Star Spencer Helper

5-28-76

Parker Helper

5-28-76

Heronville Helper

5-28-76

Northeast Helper

5-28-76

Webster Helper

5-28-76

Arcadia Helper

5-28-76

Central Food Service Traveling Manager

6-15-76

Wheeler Helper

5-28-76

ASSIGNMENT

EFFECTIVE DATE

White, John

NAME

8-23-76

556.

SAURY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIV E DATE

■ 1 Central Food Service Traveling Manager

ASSIGNMENT

CLERICAL

i ■

■

Tfrnpl nympn+.A^TpmpnrAry

Monthly

Babcock, Patricia

$ 410.

9-03-76

Star Spencer Tutorial Aide

Caldwell, Willie

410.

9-03-76

Northeast Tutorial Aide

Clark, Virginia

410.

9-03-76

Classen/Taft Tutorial Aide

Clayton, Marie

410.

9-03-76

Jackson Tutorial Aide

Cousins, Melva

410.

9-03-76

Southeast Tutorial Aide

Daniel, Mildred

410.

9-07-76

Taft/Classen Tutorial Aide

Edwards, Shirley

410.

9-03-76

Northwest Tutorial Aide

Gladden, Ethel

410.

9-03-76

Hoover Tutorial Aide

Henry, Lois

410.

9-03-76

Harding Tutorial Aide

Long, Marilyn

410.

9-03-76

Grant Tutorial Aide

McGee, Katie

410.

9-03-76

Capitol Hill Middle Tutorial Aide

Whitson, Mary

410.

9-03-76

Capitol Hill Sr. Tutorial Aide

583

MEETING OF OCTOBER U, 1976 - CONT'D,

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Employments

Monthly

. . .....

Additional Allocations Harding â€™ Vietnamese Aide : --------------------- 1

$ 428.

9-02-76

Nguyen, Phuong Nga

428.

9-13-76

Moon Vietnamese Aide

Tyler, Coy Sue

410.

8-23-76

Northeast Elementary Clerk

Le, Chi Kim

Leaves of Absence

Professional Leave

Flores, Judith

Special Projects Secretary

8-23-76

Swain, Linda

Page-Woodson LRTA

8-11-76

Transfers

Cline, Aloma

..Craig, Mary Garrett, Marshall

NAME

Burdine, Paulette

169.20

8-23-76

Nichols Hills P.T. Media Aide

Crain, Carol

446.

8-30-76

Central Innovative Media Aide

Roark, Barbara

446.

8-30-76

Central Innovative Sr. Clerk

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Terminations Walker, Margie

Wallace, Mary

West, Vivian Whitfield, Bonnie

Williams, Luella

*Awaiting Assignment

Employments

Western Village Helper

Quail Creek Helper

Grant Helper

5-28-76

Marshall Helper

5-28-76

Pierce Helper

5-28-76

*Applications Processed

Hourly

Adams, Maxine

$ 2.40

8-26-76

Helper

Adkison, Lillian

2.65

8-26-76

First Cook

Allensworth, Peggy

2.40

8-26-76

Helper

Anderson, Norma

2.40

8-26-76

Helper

Avery, Della

2.40

8-26-76

Helper

Baker, Antonette

2.40

8-26-76

Helper

Baker, Eddie

2.40

8-26-76

Helper

Bay, Elizabeth

1.00

8-26-76

Student Helper

58U

MEETING OF OCTOBER 4, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Terminations

Fergason, Harriett Goldman, Pamela

Hargrave, Mary Harrison, Carl Hollowav, Edna Joyner, Lucille â€¢HSennedy, Cornelia Newman, Estelle Pittman, Evelyn

Ross, Thelma

Simpson, Alice Spitler, Mary

Stallings, Bettv Stroope, Blanche

NAME

Central Food Salads

5-28-76

Central Food Helper

5-28-76

Jefferson Helper

5-28-76

Eisenhower Truck Driver

5-28-76

Kaiser Helper

5-28-76

Polk Helper

5-28-76

Mark Twain Helper

5-28-76

Hawthorne Helper

5-28-76

Marshall Secondary Manager

6-01-76

Taft First Baker

5-28-76

Webster First Cook

5-28-76

Roosevelt Helper

5-28-76

Northeast First Cook

5-28-76

Rogers Key Person

5-28-76

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

*Applications Processed

*Awn1t.in(7 Af?s1pnTnAn+.

Clanton, Dorothy

$ 2.40

8-26-76

Helper

Clanton, Shirley

2.40

8-26-76

Helper

Crowe, Jo Ann

2.40

9-03-76

Helper

Cummings, Lodessa

2.40

8-26-76

Helper

Daniels. Dora

2.40

9-Q2-76.... Helper.

Davis. Hattie

2.40

8-26t 76

-HfilESr

Dockery, Katherine,

2.40

8-26-76

Helper

Duncan, Lois

2.40

8-26-76

Helper

Dunn, Doris

2.40

9-03-76

Helper

Dyer, Ruthie

2.40

8-26-76

Helper

Edwards, Elna

2.40

8-26-76

Helper

Edwards, Eve

2.40

8-26-76

Helper

Farmer, Loretta

2.40

8-26-76

Helper

585

MEETING/)? OCTOBER_H^~ 1976 - CONT'D

—----- ---- --- -.J....... Personnel 1

NAME

“..

PERSONNEL ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Hourly

Employments *Applieations Processed

$ 2.40

8-26-76

Helper

Brady, Vickey

2.40

8-26-76

Helper

Branch, Nina

2.40

8-26-76

Helper

Brownen, Vida

2.40

9-07-76

Helper

Bruner, Hallie

2.40

9-07-76

Helper

Brunson, Dorothy

2.40

8-26-76

Helper

Bryant, Jarona

2.40

8-26-76

Helper

Caldwell, Alma

2.40

8-26-76

Helper

Carrington, Edna

2.40

8-27-76

Helper

Carter, Audrey

2.40

8-26-76

Helper

Chatman, Alberta

2.40

8-26-76

Helper

Chatman, Allie

2.40

8-26-76

Helper

Christian, Mary

2.40

8-26-76

Helper

Beard, Dolores

* Awaiting Assignment

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

^Applications Processed

James, Juanita

*Awaiting Assignment

$ 2.40

8-26-76

Helper

Johnson, Christine

2.40

8-26-76

Helper

Jones, Deloris

2.40

8-26-76

Helper

Jones, Ruthie

2.40

8-30-76

Helper

Jones, Wilma

2.40

8-26-76

Helper

Justis, Beulah

2.40

8-26-76

Helper

Keith, Pauline

2.45

8-26-76

Helper

King, Esther

2.40

8-31-76

Helper

King, Gwendolyn

2.40

8-26-76

Helper

Landers, Noma

2.40

8-26-76

Helper

Lawton, Joyce

2.40

8-31-76

Helper

Le Blanc, Lucille

2.40

9-02-76

Helper

Loftis, Ella

2.40

8-26-76

Helper

586

MEETING OF OCTOBER 4, 1976 - CONT'D

_____________________________ ______________

Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Hourly

Employments

*Applications Processed

$ 1.00

8-31-76

Student Helper

Fitch, Lois

2.40

8-31-76

Helpei'

Franco, Betty

2.40

8-26-76

Helper

Gerken, Rosemary

2.40

8-26-76

Helper

Gipson, Thelma

2.40

8-26-76

Helper

Golden, Eula

2.40

8-26-76

Helper

Goode, Betty

2.40

8-26-76

Helper

Grant, Lois

2.40

9-07-76

Helper

Harper, Veola

2.40

8-26-76

Helper

Holmes, Mary

2.40

8-26-76

Helper

House, Cynthia

2.40

8-26-76

Helper

Jackson. Samuel

1.00

9-02-76

Student Helper

Jackson, Stanley

1.00

9-02-76

Student Helper

Felder, John

I !

*Awaiting Assignment .......

NAME

ASSIGNMENT

EFFECTIVE DATE

............. ..... ............... ........... —

NAME

•

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

Crittenden, Barbara

? 2.40

8-26-76

Rogers Helper

Hensley, Ruth

2.40

8-26-76

Stand Watie Helper

Sheppard, Phyllis

2.40

8-26-76

Van Buren Helper

Wilson, Norman

3.00

8-26-76

Eisenhower Truck Driver

Leaves of Absence I 1

Ill Health Friday, Fern

Southern Hills Helper

5-28-76

West Nichols Hills

8-23-76

Deceased

Lindsev

Bertha

587

MEETING OF OCTOBER *!, 1976 - CONT'D Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

FOOD SERVICE

NAME

Employments

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

Hourly

*Applications Processed

Loggins, Marjorie

$ 2.40

9-07-76

Helper

Logue, Phyllis

2.40

8-26-76

Helper

Loveless, Julia

2.40

8-26-76

Helper

Mathis, Mary A.

2.40

8-26-76

Helper

Maxie, Betty

2.40

8-26-76

Helper

Noel. Lynn

2.40

8-30-76

HelDer

Osborn, Carolyn

2.40

8-26-76

Ringer, Olga

2.40

8-26-76

Helper

Saulsberry, Evelyn

2.40

8-26-76

Helper

Saunders, Goldie

2.40

8-26-76

Helper

Schnider, Willma

2.40

8-26-76

Helper

Slane, Carolyn

2.40

8-26-76

Helper

Smith, Doris

2.40

8-26-76

Helper

Helper --------------------

Awaiting Assignment

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SHPPTY

Terminations

Lynch, Raymond

Supply Warehouseman

Employments

Monthly

Wilson, Karen

$ 529.

Employments

Month1y

8-17-76

Whitaker, David

8-30-76

Supply Receiving Clerk

TRANSPORTATION

Terminations

Allcock, Charles Armstrong, Myra

Butler, Thomas

Butler, Lemuel Carolina, Mae Coats, Shelton Combs, Richard Cox, Sharon

4f 4f 4f

4f 4f

4f 4f 4f

Bus Driver

9-07-76

Bus Driver

8-20-76

Bus Driver

9-03-76

Bus Driver

9-01-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Chapple, Lee

217.

9-02-76

Bus Driver

Sanders. Eddie

262.

9-08-76

Bus Driver-----------

588

MEETING OF OCTOBER U, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

Crittenden, Barbara

$ 2.40

8-26-76

Rogers Helper

Hensley, Ruth

2.40

8-26-76

Stand Watie Helper

Sheppard, Phyllis

2.40

8-26-76

Van Buren Helper

Wilson, Norman

3.00

8-26-76

Eisenhower Truck Driver

___

Leaves of Absence

Ill Health Friday, Fern

Southern Hills Helper

5-28-76

West Nichols Hills

8-23-76

Deceased

Lindsev. Bertha

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations Perkins, Russell

Pointer, Rick Prince, Charles

Pulsinelli, Beatrice Smith, Alamo Smith, Norma

Thomas, Adrain

White, Paul

4f 4f 4f

4f 4f

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus -Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Employments

Monthly

Allen, Judy

$ 217.

8-23-76

Bus Driver

Baggett, Beatrice

$ 217.

8-23-76

Bus Driver

Bullock, Fred

217.

8-23-76

Bus Driver

Butkus, Joe

217.

8-23-76

Bus Driver

Butler, Thomas

217.

8-23-76

Bus Driver

Carter, Alfred

217.

8-23-76

Bus Driver

589

MEETING OF OCTOBER U, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations Eades, Weslev

4f 4f

Estle, Leo Ferguson, Mike

Fletcher, Vanessa Gardner, Robert

Haese. Shirlev Hales, George

Harinon, Maxine Hunt, Katie

Looney, Sadie Martin, Rick

Mayes, Nancy Nelson, Darrell

Newton, Gary

NAME

4f 4f

4f 4f 4f 4f

4f 4f

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

8-20-76

ASSIGNMENT

EFFECTIVE DATE

— ■

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

------------------------------------------ !

ASSIGNMENT

TRANSPORTATION

Employments

Monthly

Krusemark, Ann

$ 428.

8-23-76

Bus Driver

Leaverton, Jennie

262.

8-23-76

Bus Driver

Marcum, Bonnie

217.

8-23-76

Bus Driver

Mayfield, Stella

217.

8-23-76

Bus Driver

McCorkel, Lyle

217.

8-23-76

Bus Driver

McMillan, Mike

273.

8-23-76

Bus Driver

Munds, Bill

217.

8-23-76

Bus Driver

Roberson, Lloyd

217

8-23-76

Bus Driver

Roberts, Leighton

217.

8-23-76

Bus Driver

Rogers, Dennis

217.

8-23-76

Bus Driver

Stinson, Jewell

262.

8-23-76

Bus Driver

Sykes, Shirley

228.

8-23-76

Bus Driver

Washington, Vernon

228.

8-23-76

Bus Driver

Willcox, Vernon

217.

8-23-76

Bus Driver

590

MEETING OF OCTOBER U, 1976 - CONTâ€™D

1 Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION

ASSIGNMENT

NAME

EFFECTIVE DATE

Employments

Monthly

Cole, McCurtis

$ 228.

8-23-76

Bus Driver

Cole, Williams

223.

8-23-76

Bus Driver

Dan, Mae Rose

217.

8-23-76

Bus Driver

Datson. Trov

223.

8-23-76

Bus Driver

Davis. Ben

262.

8-23-76

Bus Driver

Duncan, David

217.

8-23-76

Bus Driver

Eddington, Charles

109.

8-23-76

Bus Driver

Fowler, J.B.

262.

8-23-76

Bus Driver

Frantz, Ron

217.

8-23-76

Bus Driver

Henderson, Fred

217.

8-23-76

Bus Driver

Hoppis, Roberta

262.

8-23-76

Bus Driver

Ivey, Harvey

217.

8-23-76

Bus Driver

Johnson, Donnell

217

8-23-76

Bus Driver

Johnson, Leon

228.

8-23-76

Bus Driver

NAME

SAURY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations

Employments

Monthly

Collins, Ronnie

McCov. Richard

$ 506.

Heinze, Michael

South, Terrence

529.

Haile, Shewanesh

506.

Reed, Jack Runnels, James

Teferra, Solomon Tesfay, Amanuel

Southeast Floorman

9-03-76

Classen Floorman

8-27-76

Harding Floorman

8-16-76

Hoover Floorman

8-30-76

8-09-76

Capitol Hill Middle Floorman

8-23-76

Western Village Floorman

8-23-76

All Schools Relief Matron

Transfers Belette, Tsige

Terminations-Substitutes Adams, Anthony

Barbee, Nun Uslev

4c la

Eisenhower

8-09-76

Star

8-13-76

591

MEETING OF OCTOBER U, 1976 - CONT'B

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations

.Employments Putnam Heights Floorman

8-27-76

Star Spencer Floorman

8-18-76

Douglass Floorman

7-30-76

Eisenhower Floorman

8-25-76

Allen, Michael

$ 506.

9-03-76

Eisenhower Floorman

All Schools Relief Floorman

8-13-76

Davis, Trenton

506.

8-26-76

All Schools Relief Floorman

Nichols Hills Floorman

8-27-76

Snell, Joseph

506.

9-03-76

Nichols Hills Floorman

Webster Floorman

8-11-76

Haile, Getachew

506.

8-26-76

Webster Floorman

All Schools Relief Floorman

9-01-76

Wheeler Floorman

8-20-76

Syuom, Brook

506.

8-26-76

Wheeler Floorman

Star Spencer Floorman

8-27-76

Moon Floorman

8-13-76

Endalkachew, Wossen

506.

8-26-76

Moon Floorman

Mayfair Licensed Floorman

8-10-76

Rose, Robert F.

506.

8-19-76

Mayfair Floorman

Northwest Licensed Floorman

8-31-76

Hoover Floorman

8-25-76

la Atlabachew, Delnessahu

Bacy, Irvy L. Booker, Charles Boyd, James E.

Dobbs, Frank D.

Gray, Willis Gutierrez, Manuel Hanley, William

Hines, Reginald Johnson, Roger Jones, James

Morgan, Melvin

Moseley, Johnnie

Nero, Phillip

Monthly

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Emnlovments-Substitutes

Hourly

Lenear, Jacqueline

$ 2.40

8-26-76

Willard

Mann, Rex

2.40

8-23-76

Ross

Prince, Willie

2.40

8-30-76

Culbertson

Taylor, Charles

2.40

8-27-76

Star

Townsend, Ruben

2.40

8-26-76

Edwards

Woodard, Richard

2.40

8-25-76

Van Buren

â€”.....

Deceased Traylor, John

MAINTENANCE

Terminations Brown, Travis

Cops, Alvin

Maintenance Electrician

8-17-76

Maintenance Grounds

9-03-76

592

MEETING OF OCTOBER U, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

SALARY

NAME

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations-Substitutes Bennett, Michael

Cudjoe, Christopher Gassett, Bryant

; 1

Hirschman, Dale

1 1

Jones, Jack

! !

Langlanais, Carl

Ledbetter, Charles

Mims, Robert Randle, Dennis Street, Kenneth

4c la 4c

4°

4c 4c 4f

Western Village

8-10-76

Willard

8-10-76

Buchanan

8-16-76

Arthur

8-20-76

Longfellow

7-30-76

Hoover

f?in 76

Stand Watie

8-25-76

King

8-10-76

Spencer

3-10-76

Moon

3-19-76

Employments-Sub.stitutes

Hourly

Burrell, Duane

J 2.40

9-03-76

Stand Watie

2.40

8-26-76

Capitol Hill Senior

Davis, Oscar

Jordan, Jackie

2.40

8-27-76

3urbank

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

1 i

MAINTENANCE u,........ -—

Terminations Heath, Bobbie

Mosley, Marvin _

Monthly

Maintenance Painter

9-13-76

Maintenance Concrete

8-30-76

Electrical

8-13-76

Painter

8-13-76

Painter

8-13-76

Machine Shop

8-13-76

Electrical

8-13-76

Electrical

8-13-76

Terminations-Temporary Bird, Donald

Hall, Florian B. Hendrix, Paul Lee, Rueben

Mitchell, Terrence

Stevenson, Larry

4c 4c 4c

593

MEETING OF OCTOBER H, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SECURITY Terminations

Gamble, Ronald

Campus Police Campus Officer

Jiuploymenlp

Monthly

Hawkins, Richard

$ 523.

9-03-76

Campus Police Patrol man

701.

8-23-76

Campus Police Camnus Officer

8-15-76

Burch, Nero

Additional Positions Slayton, Larry

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SECURITY

Terminations Gamble, Ronald

Burch, Nero

Campus Police Campus Officer

Employments

Monthly

Hawkins, Richard

$ 523.

8-15-76

9-03-76

Campus Police Patrolman

Additional Positions Slayton, Larry

701,

Campus Police

8-23-7L..-. Campus Officer

59^

MINUTES OF MEETING OF OCTOBER 11, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE CAFETORIUM, STONEGATE ELEMENTARY SCHOOL, 2525 N. W. 112 STREET, MONDAY, OCTOBER 11, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

All of the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

MINUTES OF PREVIOUS MEETING

It was moved by Mr. Donwerth and seconded by Dr. Start to approve the Minutes of October U, 1976 as presented.

R. #305 Minutes Approved

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. PURCHASING A motion was made by Mrs. Hill and seconded by Mr. English to purchase a conditioning machine to be used in the Physical Education Department at Classen High School from Buck's Sporting Goods, Inc., which submitted the low quotation in the amount of $3,289.90 to be charged to Account G 1230.03 ($1,587-59 to be paid by Classen and $1,702.31 paid by the District). On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Mrs. Potts introduced Mr. Milton Denman, host Principal, who welcomed everyone present.

Ms. Carol Walters, President, Stonegate Elementary School PTA, was then introduced by Mrs. Potts. '"‘Ms. Walters, too, welcomed members of the Board and all persons present, and remarked regarding some of the activities which the Stonegate PTA and staff have engaged in. DISCUSSION

Mrs. Potts - I think I need to set a little bit of the framework for our meeting tonight. We do plan to have an open discussion of the various issues that will come up tonight. Part of the process we have put in place is to provide an opportunity for a better exchange for our public with its Board and the staff of our school system. We felt that breaking up into smaller groups, you will feel that you have a better opportunity to do this. We will be trying to follow a specific time schedule. Mrs. Potts gave the time schedule as planned for the discussion portion of the meeting and presented the following persons who gave remarks related to the subjects designated: (1)

Mr. Jim Johnson, Director of Pupil Services — HEW Ruling - Program for Educable Mentally Handicapped Pupils

(2)

Dr. Jerry Rippetoe, Director of Curriculum — Programs for Gifted and Talented Pupils

(3)

Ms. Susan Penney, Director of Public Relations — Ways of Emphasizing Positive Activities of the Oklahoma City Public Schools

R. #306 Purchase of Conditioning Machine for Physical Educatior Department Classen High School

595

MINUTES OF MEETING OF OCTOBER 11, 1976 - CONT'D

Following Mr. Johnson's presentation on the HEW ruling, Mrs. Potts asked Mr. Harry Johnson, Attorney for the Board, to report on the status of the investigation being done on the possibility of a lawsuit coming out of the HEW ruling regarding the EMH pupils.

Mr. Johnson reported as follows:

Some few weeks ago the Board directed me to explore possible methods of testing out the validity of the ruling that was made by HEW, and since then I have been making some research on this question. We have had conferences with officials from the Dallas Regional Office of HEW. I have had some discussions with the attorney for the interested group and also with the Regional General Counsel, John Stokes of Dallas. I am a little optimistic but still don't have anything definite to report at this time. The matter is still under investigation and discussion and hopefully I will have a recommendation before the end of this month. Mrs. Potts then asked the audience to move into smaller groups in various areas of the building for discussions on: (1)

HEW Ruling - Educable Mentally Handicapped Pupils

(2)

Programs for Gifted and Talented Pupils

(3)

Public Relations

(H)

Procedures for Supplying Music and Sports Equipment

(5)

Personnel and Staffing

(6)

Guidelines Related to Use and Leasing of Facilities

(?)

Other Problems or Concerns

Mrs. Potts indicated that the following facilitators (staff members) would assist in conducting the discussion sessions along with one Board Member assigned to each area: Dan Marker, Nelda Tebow, Susan Penney, Pat Watson, Annetta McCoy, Robert Cheney, Joe Hodges and Ron Schnee. At 7:30 p.m. the groups recessed to the various areas for discussions.

At 8:25 p.m. Mrs. Potts reconvened the open meeting and stated: Our plans are for Board Members to share what was discussed in their individual groups. Following this time of sharing we will open it up for those of you in the audience who would like to add anything to these resume's of what was discussed. Normally, we have a hearing section set aside in the agenda and people sign up to speak at the Board meeting. I understand that people were advised that we were not planning on following that procedure with this meeting, but there were people who signed up and I will give them the opportunity to speak following the Board Members' comments, and also anyone else who is here who would like to speak. Members of the^Board remarked:

Mr. Donwerth - We had an extremely interesting discussion on the HEW ruling for the EMH pupils. There were 28 people in the group and we had quite a lengthy discussion. The general consensus was that rather than solving the problem, that HEW had created a problem by taking more minorities out of EMH classes, and that they were actually discriminating against minorities rather than helping them. By lowering the number of minorities so that our percentage would be that of the national percentage, HEW has actually created discrimination against the minority child by removing children that really needed the EMH classes. It was discussed that at the same time there seems to be a trend that HEW wants to lower the average IQ to 69 rather than leaving it at 75. So really what are we accomplishing? This is what seemed to be the question raised in the discussion group that I was in. The question was. asked, what can we as patrons and parents do to change this? Our Attorney, Mr. Johnson, stated that about the only thing we could do would be to write our Senators and Congressmen, and if they take a different approach, possibly this could be changed. HEW feels like they are in compliance with the legislative ruling on racially identifiable classrooms. Mr. Brown - We had an interesting kind of dialogue. Among other things, Dr. (Jerry) Rippetoe expanded on the concept that the Curriculum Department will present for our approval. As I understand, it is not ready for expansion except to say that it is a program for high achievers. It is a program for inservicing teachers, or in other words preparing teachers to be able to help children who are high achievers in their own classrooms and to understand how to use the programs that are available in the kind of way that will make them meaningful and applicable to the situation. We discussed that patrons often need to understand, and Mrs. Tebow pointed out that it might be useful if you have concern for a program, to take your concern to the teacher or the task force that is involved with your problem, and to your principal and sit down and

MINUTES OF MEETING OF OCTOBER 11, 1976 - CONT'D

Mr. Brown cont'd try to work through what your problem is. If you are still having a problem, then this is the time to raise the question at some other point. The school system, in terms of the way it works, is intent on these programs working. And the creative kinds of things that are going on in the system, we want to be available to all students and we want them to work, and we want you to know about them. We were made aware of the fact that there is in the process now an accumulation of all of the various kinds of courses and offerings available in the Oklahoma City School System that will benefit gifted children. One of the things that we are convinced of is that many young people simply do not know what is available to them in our own system. We have in every school certain kinds of things that are available and then we have system-wide kinds of offerings like the Science Center at Northeast at the high school level which has consistently proven itself to be one of very high quality. We need to get the word out better. We had a number of teachers in our group who are concerned . about the problem of what do you do with high achievers in your classes? It became evident to me that one of the things that could well serve the Curriculum Department would be for them to do a lot more dialogue with teachers themselves. As I listened to the group, I found myself getting more and more excited about some of the kinds of things the teachers were saying, including some very positive comments about the value of educational TV when it is what it is supposed to be. I kept asking where have you been? The teachers had some very good things to say about some of the things that we have done in the past in educational TV. And, Dr. Smith, it may be that it is time to go back and re-ask them. They say that they were asked last year, and I guess they were, but maybe it is time to go back and re-ask them and listen to what they are telling us and then come back with- that as a part of the proposal which you want to make. They felt like that TV might provide a very able way to provide some extension to programs for gifted and talented children as one group of people that might be reached. I came away with the feeling that there aremany people in the system who are very very concerned about the high achievers; they want programs to work and they want their children to get quality education and the best kind of education available. And that is what we want. That is our goal. Frankly, I would like to see this kind of dialogue continued across the system. In terms of all kinds of curriculum development, I think this kind of dialogue with these kinds of people might be very helpful. Dr. Start - Mr. English and I sat in on the session dealing with the use of school â€˘ facilities no longer used for educational purposes, and Mr. English is going to give the majority of the report on this session. I would like to say that many years ago I was involved with Head Start programs. I like to think it was only two years ago, but as a matter of fact it was ten years ago. And in the process of looking for facilities for Community Action Programs like Head Start, there was utter frustration in trying to obtain facilities from the municipal government. The only facilities that could be obtained for these types of Community Action Programs were through the . educational system. I would like for those people here who are concerned, that are in the facilities now used by CAP at a rent of one dollar a year, to know that this Board is not going to just wipe out that arrangement without giving it a great deal of thought. I can't speak for the Board but I can speak for myself. Personally, I am opposed to this. I heard you say that we want our educational dollar spent in providing facilities for Community Action Programs. I heard you say that loudly and clearly. The educational system is the only part of our total governmental structure that has responded to this request in the past, and I would like to see that continued because I know the frustrations in dealing with municipal government and trying to obtain adequate tax funding of facilities for Community Action Programs. I don't think it is any different today than it was ten years ago, but again let me assure you that this Board of Edacation is hearing you loudly and clearly.

Mrs. Williams - We had a tremendous dialogue session on procedures in music and sports, with tremendous staff and patron participation. I asked Mr. (James) McKillen if he would read that report. While he is coming to the microphone, I should like to state that we reached total concerns in this group. We found parents who are concerned that where certain things are going on with music and the fine arts, that by the time they reach high school the kids that were turned on are turned off. So we addressed ourselves to this. We know that we are going to need some more dialogue. Mr. McKillen - We did have a most enjoyable meeting and it was all by concerned parents and Mr. (Ed) Keller and other professional people from the Oklahoma City School District. As concerned parents, one of our major concerns is the loss in numbers of the students entering into the music program at high school level. It seems that the middle school level is booming with activity, the programs are increasing in numbers, but when they get to the high school level, it appears that there is a sharp drop in the number of students participating in the music programs. I am not sure that we came to any definitive conclusion as to what was behind this apparent loss. The need for monies was discussed. As was explained, each school is obligated to submit a budget each year to a central committee for the purpose of trying to advise that committee what is needed at that local school level for new instruments, repair of old instruments, new recording equipment or whatever might be required. Mr. Keller mentioned that one of the latest innovations that they are

597

MINUTES OF .MEETING... OF OCTOBER 11,.1976 - CONT'D s

Mr. McKillen cont'd thinking of or have incorporated is a central committee which has been organized, and I believe this will be composed of principals from each participating school whereby they will review the budget requests and then get back, with the band directors from each particular school and try to ascertain the top priority for that which is needed, leaving with the local band director his choice as to whether he needs a french horn versus new recording equipment or a new stereo system versus cymbals or whatever. So that is one area that is being improved. In the discussion it was mentioned that as a possible deterrent in trying to prevent the continued decrease at high school level from the middle school level in the music program, that we need to have better coordination between the directors of instrumental music at the high school level versus the directors of various music programs at the middle school level, because the middle schools feed into the high schools, and without the proper coordination and communication between these professional men, children wind up with the wrong attitudes or wrong ideas. One director is going in one direction and another director is going in a second direction, and we just felt that somehow there is need for better and closer coordination between the high, school band directors and the feeding in at the middle school level. From a sporting standpoint, Mrs. Williams, I really wasn't in the position to hear much of what went on from the sporting standpoint. Everything was music pretty much. If you amplify that from the sports standpoint, I would appreciate it.

Mrs. Williams - We mentioned sporting equipment and one mother was saying how many hamburgers she had fried and was going to have to fry for booster clubs. We finally came around to the conclusion that interested parents could be the key in the vocal music, the band music and the sports. We had the benefit of Mr. (John) Sadberry with us, and our purchasing agent, Mr. (Darrel) Shepard.

Mr. English - Armond and I took the facilities leasing proposal. There is a proposal for some, guidelines on leasing some of our buildings, and under these guidelines the rental for some buildings would be raised rather dramatically, particularly in the Community Action Programs where they have now a dollar a year on our buildings. Some of these like Dunjee, it would go up to $6,8^1.00 per year. What the guidelines call for is a reimbursement to the District of insurance and maintenance cost on those buildings. With the one dollar a year lease, the CAP program is ablยง to turn that around, the value of those buildings, the rental on those buildings, what they normally would pay in a fair market value apparently and obtain federal matching money, and then this is an in-kind contribution of the community, in effect, put in by the school system. And therefore what was brought out by the people who many of them are not from this neighborhood, who have come quite a distance to make their point, is that this kind of increase in rental will greatly harm the CAP program here; that it will adversely affect, the programs for the senior citizens; actually for people from very young to the much older. The Head Start program would be adversely affected. Also the prestige in the neighborhoods in which these buildings are located in which the CAP programs are operating would be adversely affected. One thing that was brought out in the discussion was that after all we are a school district and our primary purpose is education. Where does that fit in then in leasing buildings for a dollar a year? I would say that the response back was that actually by operating these programs, the CAP programs, tie Head Start program and other programs that deal with family life, that it indirectly affects the education of the young people of the school district; that because ol^the CAP program, because of Head Start and some other programs, that actually the district has to have fewer special services for the students in the system for the educationally deprived, and that if the buildings were not leased, we would still have to pay the insurance; the buildings would be subject to vandalism and we would have to increase the special services provided for the young people of the district. That may sound like a rather one-sided view, but I think that pretty well summarizes what went on in the discussion. We had a few questions raised and a number of comments of input which I would say were along that same line. Pat Watson passed out some sheets of paper for people to make comments in case they either did not have the time to stand and speak., or whether they were a little hesitant or maybe were intimidated by the size of the group. Ours was a pretty large group. The comments that we received in writing were, I think, very much reflected in what I just said. Someone asked about why the insurance was so high? My understanding is that it is based upon the location and the construction of the building. Is it the same when the building is vacant? Yes, except for a small amount of insurance on the contents of the building if it were occupied. How much has been spent on repairs at Riverside-Woodson? The amount is 0 for 1975-76. Someone wanted.to know what we are talking about when we talk about upkeep, since we have a charge for upkeep in addition to insurance. That would be the expenses of the repairs of the structure, security and mowing of the grass. There was also a question that we do almost all of our repairs on our building at Riverside, how much insurance has been utilized on this building? I think that is about $1,128 for the rental. I would assume that a part of that is for the upkeep of the building. As I recall, we don't have much of a charge built in for upkeep of buildings really. The bulk of this is really the insurance cost.

598

MINUTES OF MEETING OF OCTOBER 11, 1976 - CONT'D

Mrs. Hill - My group was personnel and staffing. Probably as we started out, it was what policies govern assigning of teachers outside their field? We did discuss the teachers. The question was asked, how much of a teacher's background is looked into? How well qualified are they for each one of their positions and what kind of screening process goes on? It was explained that work experience, their grades in school, the subject matter that they have taken; these were some of the things that are looked at in the hiring of teachers. One of the concerns of one of our teachers that she brought from her school was that now that they do have learning disability students, special education, educable mentally handicapped students, how accountable are they then for these students? It was pointed out that we do have some of our learning disability teachers and special education teachers who are to be resources to our classroom teachers and help them because we do try to reach the needs of all of our students. However, more time is involved when we do have our EMH and LD students in the regular classroom. But sometimes if you plan an individual lesson plan for these students and they are able to work a lesson, the satisfaction sometimes is well worth the effort. How can they get help in some of these areas? It was suggested that we do have our own Helping Hands Program with Lois Rogers; that maybe they can secure more help through this group. Some of them only have help one hour per week and they are needing more. So this is a source that they could go to. Some of our high schools are organizing students that go out into our elementary schools and tutor those on a part-time basis and receive credit for it in school. How are our personnel placed in our buildings? Who chooses the teachers that go into these classrooms? Various techniques are used, but really they are screened by our Personnel Department and our principals do interview, screen the applicants and do have a say as to who is in their buildings. If some teacher feels like he or she has been misassigned, of course the administration would like to know this. One school does use the buddy system. The question was raised, what is our turnover in teachers? We felt like it was about 10%, which is comparable with some businesses. Our main concern is that our students' needs are being met. Mrs. Potts - I will add very briefly that the group I sat in on was also talking about the guidelines for the use of facilities, and they have been pretty well covered. About the only thing I might add is that we did talk about the possibility of a funding and whether it had been investigated with United Fund through the city. The group seemed to feel that it had been; that the response was negative there. They did talk about the importance of the location of Tyler School in relation to the needs in that particular community. The rest of it was related to all of the various services provided by CAP to people in the area. It occurred to me that I wonder if we are utilizing our people in CAP, like possibly tutoring in some other ways that people in the community might work with our school system. I think maybe you need us and we need you.

Mrs. Potts continued: We had provided for a few minutes of evaluation and also wanted to provide time to speak. Taking a look at our agenda, maybe we could provide about five minutes if anyone would wish to speak to any of the subjects that came up that have not already been covered adequately by the presentations by members of the Board. At this point in the meeting the following persons addressed the Board on the various subjects that had been discussed which included the HEW ruling on the EMH pupils, the gifted and talented pupils in the school system, and leasing of school buildings for Community Action^ Programs and other community organizations: Clyde madden, Mary E. Whitlow, Imogene Metcalf, Kenneth Traylor, Allen Thompson, Mary Fore, Stan Doyle, and Troy Palmore. UNFINISHED BUSINESS

Consideration of the Baisc Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs, as amended. (Tabled at the~ meeting of September 20, 1976.)

Mrs. Potts - Do any Board Members have any comments that they wish to make regarding this item?

Mr. Brown - I am concerned about a number of things. I wasn't on the Board very long last year when we faced this same problem. We had the same kind of an approach to the Board. I really can't vote to not lease buildings to CAP because I feel that the things that they are doing are very important to the community. Yet at the same time if we are going to be in the process of every year having more buildings available, it begins to appear to me like we need to sit down with the agency responsible and face the realistic fact that we cannot as a school system afford year in and year out to continue to let these buildings go without even the funds to continue to maintain them. There has to be some other way to go. That doesn't mean that CAP has to do it; it may be that we are going to have to go to United Fund and say you have to pick up some of CAP's support. Or maybe we should go to the city who we are involved with in planning, who want us to keep buildings in the area, and say you are going to have to pick up some of this money; you can't expect the school system to do it. Or it may be that we need to go to the patrons of the Oklahoma City School System and ask them do you want us to do this? I can see the time that as the buildings become

599

MINUTES OF MEETING OF OCTOBER 11, 1976 - CONT'D

Consideration of the Basic Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs, as amended, cont'd

j |

Mr. Brown cont'd

available we may have five, ten or fifteen properties that we are responsible for that | we need to maintain, and slowly having to use district funds and district bond money i to do that. It appears to me that we are going to have to send these guidelines back i for some dialogue with not only CAP but with other kinds of community agencies to â– come back with some kind of adjustment that is equitable both to the groups and that makes it possible for us to be good stewards of the trust which is ours. It seems to me that we have a growing problem. I realize it holds up the leasing of the buildings and it hoids up some decisions, but I would move that the guidelines be tabled and that we ask our administration to move into some dialogue with not only CAP officials, but other officials in the city to see if we can begin to arrive at some rational systematic way to approach this problem that will be both responsible to us and to the groups who do such a significant job in our community.

Mr. English - Dene, before you get into something here that is not debatable, I really wish that we would discuss this item as a board. I am not that much in disagreement with what you are saying but I do think that we have got people hanging out there on a limb now, and they don't know what is going to happen to the CAP leased buildings. I think that probably we should go ahead and approve most of the guidelines here except the rental part of it, and then during this school year the administration could work on these other areas and try and work something out for the future, after this year. I understand some of the buildings are being vandalized and I think that we do need to get some people into them. We are losing by not having people in the buildings right now. Mr. Donwerth - You say go ahead and renew the leases on the CAP leased buildings. We have others in CAP who are wanting to lease other buildings; for instance, the John Tyler building. If we only renew the leases that we presently have, we are going to be excluding John Tyler. They are wanting to get into John Tyler now. Mr. English - My idea is that if you knock out the rental part, the cost part in these guidelines, then actually you continue what we have had in practice for a number of years, and that is we have been leasing these buildings to CAP for a dollar a year; not just those buildings but as new ones would come up, I would assume that the dollar a year thing would hold with them for this year.

Mr. Donwerth - The gentleman did speak to us about Valley Brook School. They use this for a community center for the Valley Brook area, for the fallout shelter as well as a town hall. At the time we consolidated this school, we suggested to them that they continue to lease this building. So we need to look at that pretty closely also. If in setting the rent like we do, we can't just exclude the CAP lease or prospective buildings that CAP wants, we have to exclude all of them as far as the lease money is concerned, because we can give a dollar figure of $1200 a year for this building, when actually possibly the people in this area feel like they can't afford this amount of money. Since we did say that for three years we are going to maintain the schools, we may need to look into that. Mrs. Potts - THe>one thing that has been indicated here is that there has to be some down-the-road plan, that we cannot go on indefinitely in terms of providing buildings atone dollar per year as buildings are vacant in the school district. I think this is one of the things that we are going to have to take a look at, the school district providing a certain number of buildings per* year, or some way where we are trying to stay within our own resources just as. CAP'has to work within its resources. I don't know if you have any suggestions that might serve somewhat as a solution here, Dr. Smith.

Dr. Smith - First, I want to express my appreciation for the attendance and the participation here this evening. This really shows that you are interested in your school system. It may be one aspect of it or one portion of it, but we appreciate your attendance. I might further state that when you leave here this evening, if you feel there are questions that you had that were not answered, please feel free to call tomorrow or at a later date 236-2661 and we will answer your questions at that time. I might give just a brief background. The Board of Education had earlier taken action not to sell for three years any of the property where a school was closed at the end of the 1975-76 school year. There were eight buildings involved. The Board also took action earlier to approve the leases through June 30 of this year of those currently in these facilities, and agreed not to consider selling at the current time any of those buildings currently occupied by the lessee. Three weeks ago the proposed guidelines were tabled and it was asked that we supply copies of the guidelines to all of those current lessees as well as to those who were interested in leasing. We did send those out and last Friday' we sent members of the Board responses that we had received up until that time. Again, action was taken not to sell any of those currently occupied, not to sell any of the buildings closed at the end of the 1975-76 year, and action was taken to continue the leases through this year of those that were occupying them for 1975-76.

6oo

MINUTES OF MEETING OF OCTOBER 11, 1976 - CONT'D

Consideration of the Basic Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs, as amended - cont'd

Mr. Brown - Philosophically, in terms of our stewardship responsibility, we are going to have to rationalize exactly where we are. If this were the first time we were dealing with this, I would say that we wouldn't have to do this, but this is the second year that we have dealt with the same problem. We are going to have to go back and work with the agencies involved in some kind of meaningful way resolving the problem that helps us be responsible for our stewardship as a board. I can see the time when we may very well have 25 or 30 buildings that we are trying to maintain as a system and helping to pay for, and these buildings do deteriorate without a lot of maintenance. That might be what we want to do but I think it requires some very serious study on our part and the decision needs to be made. When we are dealing with three or four buildings that is one thing. If we are going to be dealing with 10 or 15 buildings that is another thing altogether. And I think that the whole community has got to be involved in this. It is not enough just for the school system to be involved in this. We have got to get the City Council involved with it. We have got to get other community agencies involved with it. We may need some budget help from other means. I can see it becoming a major problem for us as a school system. Mr. English - I think under the guidelines there is the requirement that the organization that is leasing the building, repair, maintain and keep the building both interior and exterior in a condition satisfactory to the school system including the windows, doors, plumbing, heating, walls; they have to keep the lawns mowed and other such things. I think we are building in with these guidelines some requirements that will not let the buildings depreciate like you are talking about.

Mr. Brown - Suppose, Paul, they don't do that and they are a CAP agency and they do all the good things that they do, what do we do? You do not kick them out because I know of some buildings that have not been kept that way. I am not saying that we ought to. I am saying that we have got to think this thing through; we have got a serious kind of decision to make. Mr. English - I think that is part of the obligation of the contract here of the lease under these guidelines, and this would become a part of the lease agreement. They would agree to do these things and then it is their action or inaction which results in them having to be removed from the properties and the dollar a year lease is broken then.

Mr. Brown - Suppose we go out and determine that a building hasn't been cared for and yet we know that we have an aggregate meals program which I think is a marvelous program, or a Head Start program which I think is a marvelous program; suppose we go out and find out that those buildings are not being kept; do we say, all right, you are not keeping the agreement; you are out? No, I propose that we will not do that. We will live with the deterioration of the building. Mr. English - If staff comes in and says that they are not keeping the building properly, then the Board having this kind of report from the staff has the responsibility of saying, all right CAP or whoever, we have given you the best deal in town and you haven't lived up to it; it is not our fault that you all have not done what you are supposed to do. You can't say you are going to have 30 buildings some day leased to CAP or somebody else. That is the decision of the Board as we go along. We could set tonight that we are going to lease five buildings to CAP, but three years from now you and I may not be on this Board.

Mr. Brown - I am just saying that once we make a commitment to this kind of community agency, as important as it is to the community, then it becomes a very serious kind of commitment. Consequently, we have to be very careful about how we proceed. Mr. Donwerth - We have the responsibility as a public school system to provide an education, K-12; that is our entire responsibility and this is what we are charged with. We don't want to see any community organization put out of the buildings, of course. But we again are going to ask all of the citizens of Oklahoma City in January to vote on the mill levies. We would be better off giving these buildings away. If we are going to ask the people in the community to come out and vote for the mill levies, then they should have a right to have some input into what we are going to do with these properties that we have closed.

Mr. Brown - I am not ready to vote against and yet I want these issues resolved before I vote for. So I move that we table the motion until we can dialogue with the various concerned persons.

R. #307 Motion Tabled for Approval of Basic Guidelines Mrs. Potts - Let me remind you that the motion to table is nondebatable, and if we have for Use of School District Owned a second, then that would bring the debate to a conclusion. Facilities No Longer Utilized Mrs. Williams - Before I offer my second, then there is no question that the schools for Regular School presently occupied by CAP will not be occupied throughout the 1976-77 school year? Programs, as Amended Mrs. Potts - That is already established.

6oi

MINUTES OF MEETING OF OCTOBER 11, 1976 - CONT'D

R. #307 Motion Tabled for Approval of Basic Guidelines for Use of School District Owned Facilities No Longer Utilized for Regular School Programs, as Amended cont'd

Mrs. Williams - And then would we be able to lease Tyler under those same terms for this current school year? This is what I want to know before I second the motion.

Dr. Smith - We will have to bring back the lease to you for your action on it. And certainly if there are no changes in the guidelines and if you table this indefinitely, then of course that would free us to go ahead and bring back the recommendation to you for this. We could work with the agency then. Mrs. Williams - At Tyler?

Dr. Smith - Right. Mrs. Williams - I second. Mrs. Potts - We have a second to the motion to table. roll on this motion?

Madam Clerk, will you call the

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the motion to table carried. Mr. English - And when the final details are worked out, of course the people here will be notified once again of any proposed change in operating procedures, is that correct?

Mrs. Potts - I think we have got some work to do with not only CAP officials, but with city officials to see if there is a better solution. Comments Mrs. Williams

Mrs. Williams - To my good friends of Community Action Program, I hope you heard some undertones here tonight and were able to read between the lines. It should not be necessary for you to read between the lines that the Oklahoma City Board of Education is really concerned about community action and we are trying. The other thing that I hope that you read between the lines is called the policy of reciprocation. The Oklahoma City schools need you; not just to use the buildings but we need you to get parents active in the schools. Did you hear one of the dialogues say we need people that are willing to participate in school volunteer programs? That is a minimum of two hours per week. They even have the grandmother/grandfather type program. I know that political activity per se is forbidden, but in the Dunjee area lives the chairman of the Appropriations Committee. The Oklahoma City schools need money. So use your ballot; use your influence, and give us some of this time you have. We need you. Open houses are being held in various schools. Usually the parents that need to be there are the parents that aren't there. You need to buttonhole them and get them and see to it that they actively support our schools and our young people. ADJOURNMENT

R. #308 Adj ournment

A motion to adjourn was made by Mr. Brown and seconded by Mr. Donwerth. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST:

Clerk Approved the 18th day of October, 1976.

602

MINUTES OF MEETING OF OCTOBER 18, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, OCTOBER 18, 1976, AT 7 P.M.

PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Miles Hall and Bill Wilson, Auditors; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts and Mr. Brown gave the invocation.

Call to Order

All of the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

None. MINUTES OF PREVIOUS MEETING

It was moved by Mr. Donwerth and seconded by Mr. Brown to approve the Minutes of October 11, 1976 as presented.

R. #309 Minutes Approved

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS For Consideration at Next Meeting of the Board - Recommendation for Employment of General Counsel After Mrs. Potts inquired regarding committee reports, Dr. Start stated: I would like to make a report of the committee that has been charged with the responsibility of making a recommendation to the Board regarding the employment of General Counsel. I will make the committee's recommendation, but I think it appropriate in light of some circumstances that it not be acted on until next week. I am prepared to make it in the form of a" motion.

Mrs. Potts - Fine; go ahead.

Dr. Start - The committee moves that the law firm of Jernigan, Groves, Bleakley and Hood be selected as General Counsel for the Oklahoma City Board of Education. This recommendation of the. committee is not unanimous.

Mr. Brown - I second. Mrs. Potts - The motion was made by Dr. Start and seconded by Mr. Brown that the firm of Jernigan, Groves, Bleakley and Hood be hired by our school system. This motion will be placed on the agenda for our next meeting.

Mrs. Hill - I visited some of the schools during this last week. I went out to Telstar and at the time I was out there they were having telephone problems. I was also privileged to visit Stand Watie and attended a program there. The students performed and sang beautifully. In visiting Sequoyah, as I was going throughthb school I did notice that one class was watching a television show. The students and the teacher were very much involved in their TV program. I didn't go over and see what channel they were watching, but I did see one class that was finding TV very useful at Sequoyah.

Comments Mrs. Hill

Mr. English - The patrons of Classen Booster Club met last Tuesday evening and they were thrilled about the fact that the : Board had helped purchase the conditioning machine for the students there and are looking forward to about a month from now of

Comments Mr. English

603

â€”

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

COMMITTEE REPORTS - BOARD MEMEBERS' COMMENTS - cont'd Comments Mr. English cont'd

Mr. English cont'd

Comments Mrs. Williams

Mrs. Williams - I should like to say that I am very well pleased with the format, the coloring and the illustrations in our Parents and Students Handbook. I think it is very readable. We are comparing some things with other things that I have received at home from other metropolitan areas and I think ours shows up nicely. Also, I should like for the audience to know that our Public Relations Department is rendering the Board Members a very valuable and time-saving service in that they send us a file of clippings from various newspapers, all related to schools, and I find these very helpful. I should also like to state that I am not quite able to keep up with Mrs. Potts and Mrs. Hill at this particular stage of the game, but I really enjoyed my visit to Moon Middle School last week. I met with the Teacher Corps and all, and I think Moon is highly representative of our better schools. I like to see the schools shining and polished, and it was. This was an unannounced visit. This is good and I think that we need to know that. I visited another school that is unfortunately not in the Oklahoma City School System where my niece was homecoming queen, and I think we show up very favorably. I would add that the mighty Douglass Trojans defeated the Tulsa Booker T. Washington Hornets. If you haven't lived in Oklahoma City long enough, you just don't know what that means, because everything stops when that Tulsa Hornet fights that Douglass Trojan, and we beat them.

Additional Comments Mr. English

I want to remind you again of the November 12-1H (Friday noon, Saturday and Sunday) School Board Academy Workshop â€™on Evaluation in Urban School Districts in Denver, Colorado. It has to do with evaluation of programs, superintendent, staff and the board. I will ask the Superintendent to xerox copies of the preliminary program so you will have this information in the next couple of days to see how valuable it is. It is a very good thing coming on a weekend. It has some excellent material.

inviting all the Board Members to come down and work out on the weight machine. They were particularly appreciative of Mrs. Hill's efforts in this. She had been working on this before I got into it.

LEGAL AND FINANCIAL REPORTS

Attorney's Report

In the absence of Mr. Harry Johnson, Dr. Smith stated: Certainly we are all saddened on this occasion. Mr. Johnson's wife passed away just this afternoon and of course you would not expect him to be in attendance this evening. The information I have is that she was admitted to the hospital just over the weekend and passed away this afternoon. Services are scheduled for 2 p.m., Wednesday, at Hahn-Cook Funeral Home. Based on the reaction of members of the Board earlier, I think that you would want to send flowers to the services and we will make arrangements for those for members of the Board. Dr. Smith continued: One of the things that I am sure Mr. Johnson would report if he were present this evening is that last week Judge Naifeh sustained the demur and dismissed the-~case filed by AFT regarding the salary increments. This was a case filed seeking some $182,000 plus. Mr. Johnson has been active in some other affairs but I don't have the details. I will check on that and if there are items that need to be submitted, we will forward those to you in written form.

Auditors' Reports

Before presenting the auditors to give their reports, Mrs. Potts remarked: This is the time of year when we get an evaluation from our auditing firms. They sat down with us during pre-meeting time for a briefing to try to answer any questions that we had at that time regarding their report. We do want to give them an opportunity to share their reports with this body as a whole.

Mrs. Potts then called on Mr. Miles Hall to report for the firm of Thomas and Company. Mr. Hall - We have submitted our annual report to the Oklahoma City School Board as of June 30, 1976 with our letter to the Board. It is quite lengthy. I don't know if you have had time to review it. We would be happy to at your convenience answer what questions you might have on it. At this time if there is any specific item, we would be happy to try to answer it. It will be filed with the County Clerk and the State Department of Education.

Mrs. Potts - If there are no questions, we appreciate all of the work that went into this. I am sure Board Members will study it further. Mr. Bill Wilson reported for the firm of Moak, Hunsaker and Rouse.

Mr. Wilson - We have completed our audit of the Student Activity Funds and the Central Food Service for the Oklahoma City School System for the fiscal year 1975-76. All of you have been furnished with copies of it and we have discussed it very briefly in the pre-meeting. Also, as the Board requested some months ago that we provide them

6oH

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Mr. Wilson cont'd

Auditors' Reports cont'd

at the end of each audit period with a more detailed synopsis of what we have done, the services which we have performed this year, etc., all of you have "been provided a copy of that. I would he happy to answer any questions any of you might have. If not, at a subsequent period we could certainly sit down with you and discuss it. Mrs. Potts â€” I have the impression that any changes that you might have recommended have been recommended during the process of your work during the year.

Mr. Wilson - We are a little different from Thomas and Company in that we are kind of doing things every month. So as things come to our attention we sit down with Dr. Smith or whoever and try to get them resolved at that point rather than wait until the end of the year to get something changed. There are several things involved in the letter that explain that. When we become aware of a situation, we try to get it changed at that point.

Mrs. Potts - You had commented before we came in here that this past year it seemed that there had been fewer problems than any previous year; that things were going a lot more smoothly. Mr. Wilson - There seemed to be fewer variances with expenditures in the Board policy than we have experienced in prior years;. We have not encountered any problem that has not been resolved. Mrs. Williams - I want to comment to both auditors that I appreciate the letters. explain the myriad of figures and things in detail and this helps the layman.

They

Dr. Start - The Thomas and Company report raised several issues. Dr. Smith, are you planning to respond to some of these issues that are raised and come to us with any recommendations that we might need to make? Dr. Smith - We have a- meeting set up with the representatives of Thomas and Company, with Mr. Ladd the Treasurer, and with our appropriate staff members during the week of October 25. After we get clarification, understanding and all, then we will submit a report to the Board with our recommendations.

A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve the Auditors' Reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #310 Auditors Reports Approved

SUPERINTENDENT'S REPORT

It was moved by Mrs. Williams and seconded by Mrs. Hill to direct the following persons R. #311 Professional to attend conferences as indicated: Trips Approved At no Expense ttrthe School District (a)

Alvena Stephens, National Council for Social Studies 1976, Washington, D. C.

Conference, November 2-5,

At School District Expense

(b)

Jerry O'Hare, National Council for Social Studies Conference, November 2-5, 1976, Washington, D. C.

(c)

Aristle Russell, Sixteenth Annual Conference on Elementary School Problems, October 31-November H, 1976, Fort Worth, Texas.

Dr. Smith - During the past few weeks appropriate staff members and others have been involved in developing the objectives for the seven goals which were adopted earlier by the Board for those to be formally developed for the 1976-77 year or during this year. Dr. (Jerry) Rippetoe, Director of Curriculum Services, and members of his staff have been coordinating these activities. They have involved a number of others. They have been asked this evening to present a summary or an overview of what they have done, and then to respond to any comments, suggestions or questions that members of the Board may have. As a reminder you will recall that the programs and activities

605

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Report on Goals and Objectives - cont'd

Dr. Smith cont1d with the planned assessment of evaluation procedures will be the next step in this process and will be developed involving representatives from appropriate groups, departments, staffs, etc.

Dr. (Jerry) Rippetoe - On August 16 I presented to the Board of Education an interim report of the Goals and Objectives Committee. At that time I indicated to you that the committee would present the district-wide goals and objectives to the certified employees groups of the school district. The members of the Goals and Objectives Committee met with various groups during the September 17 inservice and presented the goals and objectives. Each person attending the inservice received a copy of the goals and objectives and was given specific instructions to review the goals and objectives and make recommended changes on their copy and send it to me. The Goals and Objectives Committee has met several times since the September 17 inservice to review the recommended changes. You have received copies of these goals and objectives that do reflect the changes. We took the recommendations from the staff and tried to reflect that in the copy that was given to you. We are hoping that the goals and objectives that we presently have are ones in which the Board will see fit to adopt. There were some changes and I would like to point out some of those changes at this time that came about as the result of this meeting on September 17 with the input coming from the total staff. In goal 1 in reading, for example, several of the objectives have been combined into about three specific objectives. Members of the committee and some of the teachers that did respond felt like that since we were using the Criterion Reference ..Test that we do have a management system which utilizes that in which we could have as an avenue of check to see if these objectives are being met. We have another task to do, and that is taking a look at the program that was given to us in its relation to the test scores. At that time we want to bring to you our reading system, the. management system for that reading program, and how we use the Criterion Reference Test. So when we do present that part of the program at the request of Mr. Brown, then we will discuss in more detail as to how this is done and utilize the services of a teacher as to what is happening in the classroom, and I think it will be more meaningful. Most of our changes that are reflected in the objectives now reflect the checkpoints because some of the teachers felt like that there was a burden placed, jon_ , like the second and fourth year teachers in coming up with the checkpoints, some of those were changed to fifth year, etc.; some percentages were changed but most of all this still is basically what we had in the very beginning with just a few minor changes. Like indicated, the program that we are talking about, we will present that in more detail.

Members of the Board inquired: Mr. English - I was trying to think of what the Human Relations Committee had recommended in their dialogue with us. It seems to me that there was something about understanding the effects of racism and discrimination or something of that nature. Do you recall what the references were along those lines?

Dr. Rippetoe - No, I sure don't.

Mr. English -'"Are their recommendations included in this?

Dr. Rippetoe - We did not receive any recommendations from the committee. If we did, it came through as an individual recommendation on the goals and objectives. We did consider those. Mr. English - The dialogue that we had as a Board, you didn't consider that there were any recommendations in there? Dr. Rippetoe - We did not receive any specific recommendations, no.

Dr. Smith - Dr. Rippetoe, would those not be included under goal 6, and then the objectives listed there on the biases, the prejudices, the attitudes and things of this nature? Dr. Rippetoe - Dr. Smith, those probably would be the ones. This would be the goal in which the objectives would be a part of, yes. We did make some changes there but those were percentage changes as the result of the input we did receive. We did not change the number of objectives. Mr. English - If I understand then, this has been through a process that the people on September 17 had the input on. Have those same people seen this end copy?

Dr. Rippetoe - No, they have not. We have not had a chance to get back with the total staff. We are talking about all of the certified employees in the district. Each member of our committee met with the various groups in inservice and did present these to them and asked for their input.

Mrs. Williams - Are you saying that goal 6, the words institutional racism were in goal 6 and we took it out?

MINUTES OF MEEETING OF OCTOBER 18, 1976 - CONT'D

Report on Goals and Objectives - cont'd Mr. English - I thought that was the discussion with the Human Relations Committee there that there was a recommendation or concern voiced about maybe discrimination instead of racism.

Mrs. Williams - It was racism. Mr. English - I don't remember exactly which way that went. Maybe we could put this on the agenda for next week and give people a chance to take a look and comment on this final proposal. Mrs. Williams - On goal 1 you stated that the checkpoints would change?

Dr. Rippetoe - Yes. We had in the original work copy specific grade levels at which we were asking the teacher to provide us the information. We do have a management system that, we are in the process of working with, not in every particular school, but is one that we feel like that will help us to keep up with this kind of thing. And this is what the teachers that are on the committee felt like that if we used it rather than the checkpoints here, that we could check it at the end of each year rather than at the end of grades 2, 4, 8, 10 and 12 that we had recommended previously. So this would be a check at the end of each year rather than a check at the end of those particular years.

Mr. Brown - I don't want us to bind ouselves too tightly to some percentages which are in my opinion not very realistic. I don't know whether we have done that or not. For instance, in the first objective 1.1.2, "by the end of each checkpoint as specified K-12 in a developmental reading program students will demonstrate mastery of reading skills as assessed by the reading placement and progress survey." Suppose they don't. You haven't set a percentage of students. You said students will. Does that mean then that they will be held at that level until they do? Dr. Rippetoe - No, this does not imply that they will be held at that level. This is working at their own particular level. If you will look at the sub-goal which is talking about the developmental reading program, that is commensurate with his or her developmental level. This 1.1.2 does reflect the management type of program that I am referring to, that we would like to present to you in more detail. Mr. Brown - In terms of the cognitive skills I can understand that you have worked pretty well with percentages. But in terms of the affective skills and the human relations skills, I wonder what kind of tools we have really to measure. For instance, where you say that at a certain time, "by the end of the 12th year at least 90% of the students will identify various forms of stereotypes which can influence behavior as measured by specific assessments," I could see 60% or70% or 75% 5 but, is it realisti to assume that 90%__ , or is that a goal to strive for? Dr. Rippetoe - This is a goal to strive for. You may not recall,but in the original proposal it called for 100%. So we were really reaching out. So as the result of our input we did come up with the figures or the percentages of 90% rather than the 100%. These are goals or percentages that we hope to reach. We also indicated in the beginning that it is hard for us to predict percentages since we have not been involved in this-and that we are hoping that if our percentages are too high and they are the result of our overestimating after we have examined all of the programs, that we can come back if necessary to readjust. But we want to strive for as much as possible, and I think this was the thought of the committee.

Mr. Brown - Since I happen to believe that probably affective skills are as difficult or perhaps more difficult to acquire because they involve emotional kinds of connotations, emotional problems, I would hate to think that we are setting high percentage areas there and then we are going to not worry about it because we are not really going to work at that. I would rather see us accept the fact that if we can get 60% of the people to understand and accept one another, that we are probably doing better than the general community. Nfy observation of the general community is that we may not be that high, at least in Oklahoma City. So as we evaluate this I am willing to set high percentages as long as we take them seriously. When it gets down to the classroom, and to the individual teacher and the individual counselor and the principal in the building, as long as they tinderstand those implications for curriculum, for what goes on in their school building, then I am with that. But if 80% or 90% simply means that we want something that is window dressing, then I have some problem with that. I don't think that is true, but I want to voice my concern. Dr. Rippetoe - We are pushing for 100% in all of these, Mr. Brown, and we will continue to do that. I think we are just trying to be realistic as perhaps a reachable goal. But we would not give up pushing above the 90%. We want to reach the 100%.

Mrâ– Brown - In developmental goals like in number 7 where it has to do with rational powers, you say "by the end of the seventh year at least 80% of the students will apply the rational powers of recalling, imagining, classifying, comparing, generalizing evaluating inferring, and deducing situations." Is it reasonable for us to expect seventh grade students to do some of the things that you have as goals for them?

__________ MINUTES OF MEETING OF OCTOBER 18,. 1976 - CONT'D Report on Goals and Objectives - cont'd

Dr. Rippetoe - Again, we feel that we have the programs, especially in the areas of science and math, where we have the___ . Mr. Brown - I am not talking about the programs; I am talking about the kids themselves. Is it reasonable for kids themselves to learn these things? Is the average seventh grader ever going to have the capacity to infer and to deduce, at least beyond one level? And is that enough?

Dr. Rippetoe - Yes, we feel like that this is still not an unreachable goal the way this is stated as an objective.

Mr. Brown - I just don't want us to set goals which are impossible goals in light of the kids that we have to try to work with. Mrs. Potts - Are there any other questions at this point? Let's do plan on this being on the agenda for approval next week then and it will provide a chance for any input regarding it from the public or anyone else who might be concerned.

Comments - Mr. John Fleming - Instructional fenagement (Accountability) Committee

Dr. Smith - A committee that I think has a great deal of interest in this particular process is our Instructional Management (Accountability) Committee of the district. We have the chairperson of that committee with us this evening, Mr. John Fleming, and I believe he would like to have an opportunity to react to this or any other thing. Mr. Fleming - Before I give a specific reference to the last report, let me just make a few general remarks which perhaps are in order since this is the first time that I have had the opportunity of reporting on our committee this year. If it is in the interest of the Board's functions as well as our program, we would be most happy to be making reports to you again. As you know, the Instructional Management Advisory Committee does seek to facilitate the administration's responsibilities in an area which we believe has been enhanced with the management study implementation this last year. Our accountability function before was most important and I think did help set the stage, as Dr. Smith suggested, to some important developments. But being integrated within the general instructional managment objectives which had been more specified, we feel indeed that our work takes on added meaning and value. Our particular function as a committee is threefold - planning involvement, to assist administration as they are doing the very thing that has been reported on, a monitoring function particularly as the year continues and next year's second year phase of accountability proceeds, and then thirdly the communications process by which our committee might be able to discuss with other peer committees such as the Human Relations Committee, for example, or the Board itself at the Board's interest and certainly with the administration, the kinds of concerns which come up from the considerations before us. I would suggest that a perception of our committee in regard- to this communications process is that our role is that of an advisory to the administration. We feel as you do that your direct relationship to administration is the most critical factor in terms of assuring success within our district, and that we while<playing a vital role, are supplementary to that direct relationship. I think itâ€™is great that this Board is going through some innovative experiences in terms of dealing with the community. We hope that our example has maybe perhaps set some creative ripples, nevertheless I think that what you are. doing goes even further in terms of the interchange which happens. So, by no means do we denigrate our own involvement. I am a lay person. I am a volunteer as indeed you are, except of course Dr. Smith. What we want to do though is to be a strengthening factor through our staff, student and patron involvement rather than in any way a divisive factor. I know that all of you appreciate that and will agree with us. There have been times when the committee has not always been unified on in full agreement with the administration. We would certainly want to feel free, as I know administration would allow, to communicate such exceptions as we would note from time to time to this Board. But I think with the kind of openness and trust level that is devloping and has been here that it would be an exception for that to occur. Because of the summer hiatus which our committee has observed for the last three years, we were not in a position to participate very fully in the development of those goals which perhaps would be seen best as an administrative initiative coming out of the management study implementation. For that reason I think that there may have been some initial concern on the part of the committee leadership as to where, in fact, the goals were. The administration did meet with a subcommittee of the group during the summertime and explained where the goal process was, and we felt that we had been properly consulted and that we were being involved in that process in an appropriate way. Therefore, I would say in terms of the point where we came in to review the goals as they had been developed, that we had. a sense of satisfaction with the way those goals â– . had been evolved. I would suggest that in the future that the Accountability Committee (or the Instructional Management Committee as it is now called) perhaps consider itself as more responsible for ;rolling up its sleeves in the summertime when that 'administrative work has to be done, so that some of the kinds of questions that you may have raised on pertinent matters dealing with the affective domain or whatever could be considered by us as well, and what input value we might have may be passed on to you. So I commit myself if I am associated with

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MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Comments - Mr. John Fleming - Instructional Management (Accountability) Committee cont1d Mr. Fleming cont'd the committee in the future to being so involved. In terms of the objectives which is where Dr. Rippetoe came in and where I wanted to follow up, we are really very pleased by the way the administration is seeking to deal-with .the tension which apparently exists nationally. You mentioned, Mr. Brown, some of the national trends and observations being developed between the standardized testing process and the criterion reference approach which gives greater emphasis upon individual need and achievement. We understand that the local staff persons are seeking to deal with that tension in a creative way and to recognize that you don't necessarily throw out altogether the value which has accrued from more normative testing or measurement devices. At the same time we can look forward in.an innovative way towards those testing mechanisms which give us more information about the individual young person. So I would say in reference to tonight's report that our view is. that the administration is doing a very excellent job in trying to deal with those tensions. Our subcommittee on planning will be wanting to continue to keep close to this matter in the future so, for example, the question you raised on what is appropriate for a seventh grader in terms of abstract thinking might be dealt with. I don't know if we have any answers on that but I think thatâ– is the kind of question I think we might be able to pursue. And that will be done by our subcommittee process. In the past the Board out of its great concern for the needs of students, which is why I am here, has I think sought to make the. system as responsive to those needs as possible, and occasionally has seen fit to attach or give attention to special priorities. That is not only your prerogative but perhaps your responsibility. I would simply urge the Board to give consideration in the future, where possible, in allowing this particular advisory committee which I represent on instructional management to have some degree of input where appropriate. And I recognize that our role is rather limited here. In the future perhaps our committee might have some opportunity to give consideration to such priorities that you may be concerned about that would have an effect on the instructional management program. Our concern is that we keep those priorities and those goals and objectives on the other hand already established consonant, integrated and self-fulfilling as opposed to competitive in any way should that ever be the case. I wish finally to commend Dr. Lindley and Dr. Schnee with whom we work very closely for their excellent cooperation and for their appreciation of the value of patron input. I recognize that a school system doesn't always have the7, opportunity to open its doors in its business kind of relationships over an item all of the time to persons such as myself. So I particularly appreciate the opportunity which has been given to this committee and in turn appreciate their professional respect for the community input which we hopefully can provide.

Members of the Board inquired:

Mr. Brown - Evidently from time to time in terms of our special.interests we have, possibly gone directions that you might not have agreed with or at least you might have wanted to alter to fit better the whole system, like in the case of these where we are going to lay them on the Board agenda until next week. For any,motion that we have that lays over for a week or two, do you or does anyone from your committee or is there a reference at all unless we specifically direct it to you where you would come and pick ujr-a motion or pick up something and do exactly what you are talking about; look at it, evaluate it and see where it fits into the picture? Does that happen at all or would you rather have us directly refer it to you formally?

Mr. Fleming - I would think that if a matter were to fall within the area of instructional management which might require some additional feedback, that the matter be directed to.the administration and that administration in developing staff comments, in turn pass the matter on to our committee or subcommittee for further consideration so that the lines of communication never leave, out ..administration unless there are such exceptions where a direct kind of report such as tonight is of particular value. I don't know if that answers your question but I think that by going through administration on any instructions which could be possible, I am sure that we could not only provide you input but make sure that the administration is involved in that. Mr. Brown - To whom is your committee related; how is it related to the Board? Mr. Fleming - It was the old advisory committee which was created out Of a mandate by the state law and state school administration, that appropriate input be provided through the accountability process, and it was so designated that such groups would be accountable to either the administration or the board. I believe in our inception that thedines of accountability were directed towards the administration. So we are like an advisory committee to administration, but because you are the policy-making body, we are indirectly accountable to you. Mr. Brown - How would you accept through administration that what we were doing was in your opinion unadvisable in terms of what was responsible to the educational community? How would you tell us that? Would you tell us that through administration or would you come to us as you are tonight and say, look, this particular line of action is not really helpful as we see it?

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MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Comments - Mr. John Fleming - Instructional Management (Accountability) Committee cont'd

Mr. Fleming - It might depend upon the urgency of the matter. I think in terms of the normal type of procedure that there possibly might be a reviewed comment section of each major decision that you wish to have a feedback from us on whereby the administration's report could contain a summary of our critique or response, which would keep the thing in the same package. But if in fact through your discussions or through our own consideration we might feel that the urgency of the situation would call for a first-hand report by us or by one of our subcommittee chairmen, tiien I think that could be arranged. Mr. Brown - All of a sudden I am very embarrassed about most of what we have done this past year. It dawns on me that this is an accountability committee, however it is structured now, which was designed by the State Law to help us hold our system accountable properly, and yet of all the kinds of things that we have involved ourselves in the past seven or eight months, we have not referred anything to them nor have we had a report, and I am embarrassed by that. Dr. Smith - Mr. Brown, I don't think it is quite that much of a separation because Ron Schnee is our coordinator and much of what has been done, he has been involved in. So I do think there has been this interplay and this interactionâ€˘and all.

Mr. Brown - I am being embarrassed for all of us. I don't want to at all be critical of Dr. Schnee or anyone else, but what I do want to say is, it is important to me that if Dr. Schnee's input to this committee is the input as the result of this citizens accountability committee,.then it is important to me that if I am to be true to the trust of the state, that I know that. If I just think it is Dr. Schnee's opinion, I might vote one way. If I think it is the opinion of the committee, I might vote another way. Mr. Fleming - I would not want to suggest that by my absence this last.year that maybe we bungled the job that poorly, though I do apologize for perhaps not having urged on such a representation once in a while just to kind of kept ourselves honest, if not you. What I was suggesting earlier is that the accountability requirement is an administrative requirement and we are only an advisory to that. That is an important role but I didn't want in any way to get things out of proportion. We pay our staff of the Oklahoma City Public Schools to do a good job, and.honestly I don't want to do their job. I work with volunteers with my agency where I am the staff person, and while it is not a public agency, I am accountable to the community, and if I am not competent, then I shouldn't be there. So I know you are not saying the opposite except that the concern that I think that our committee would have would be that we certainly perhaps should be more involved from time to time. It is a matter of accountability proper, instructional management which is the primary concern. And if we can ever be of help through direct correspondence, we would be most willing to. But I think it would really be more helpful if we would continue our supplemental role by advising administration and letting administration make their regular reports to you. That would be my suggestion. Mrs. Potts - Do you feel then that the committee has had a full chance to review all of these recommended goals and the objectives that are connected with them and is in full support of them?

Mr. Fleming - Yes. I believe it would be the consensus of the committee that we are in concurrence with the goals as they have been established. And as the objectives have not been completely finalized, I would say that a definitive statement would not be possible now, but we are pleased as they have been developed to date and are wanting to maintain a close relationship with that planning through our subcommittee which Annette Friedlander does chair. We feel comfortable with the state of the art at this point and certainly if the administration wasn't listening to us, we feel that we have that freedom to get your attention. Dr. Start - Isn't this the third year of that three-year program that we are in right now?

Mr. Fleming - This is the first of the second cycle. and this is the first of a new two-year cycle.

The first cycle was three years

Dr. Start - Is that a goal-setting type of year again? Isn't it goal-setting and implementation of goals, and then third year review to see how you did? Mr. Fleming - We are into the first of the second whole set of accountability with a compressed kind of cycle, with goal-setting of course having been the first part of that. And that was initiated this summer. That came partly out of the management system which said that let's set our goals first before we get into needs assessment so we will know what we are measuring. And the committee concurred with that. While it was not involved in the goal development process because it was summertime, we were in concurrence with the report given back to us. But now we are in more of the developmental stage where the objectives are being established and of course on a

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MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Comments - Mr. John Fleming - Instructional Management (Accountability) Committee cont1d Mr. Fleming cont'd district-wide basis rather than on a school building basis. It is my understanding, and the committee does also agree with this, that there are also definite advantages in not having a building, oriented type of planning, but in point of fact with the greater attention given to individual student need. Such disadvantages are overcome; that was our hope. But we are in a compressed second phase or second cycle of accountability, a two-year cycle.

Dr. Start - Do you have any information about what the percentage of school districts is that fully complied with the first three-year cycle? I don't mean this district; I mean the other 600 districts. Mr. Fleming - They were all I believe, with a few exceptions. to what extent sanctions could be held over them.

I would be curious as

Dr. Start - Have any of these districts had state funds removed? Mr. Fleming - I don't believe so.

Dr. Start - In other words, the whole accountability state law is a paper tiger? Mr. Fleming - I wouldn't say that. I think that I can testify to the fact that the moral urgency behind accountability has been in this particular school district, which is the only one that I can speak to first-hand, and that I personally feel that while the roles of our committee continue to be defined as the program does, that I have never felt that I have simply a straw man. And if I ever feel that way I don't want to come and play that role out.

Dr. Start - I am not talking about our district. I am talking about the whole thing. Four years ago there'was a great to-do about the fact that the state was. going to hold the school districts accountable for certain educational processes, needs assessment and implementing these goals. I don't hear anything about this anymore. I am not talking about this district, because I know you are involved and we are still involved in goal-setting objectives. I am talking about from the whole state perspective. That whole thing I have the impression is nothing but a white-wash job and no one really cares anymore. Did the legislature, for example, even consider this at all this past session? Did they increase any funding? Did they make any directives? Did they receive any reports of the three-year cycle? To my knowledge, no.

Mr. Fleming - I know that our committee was very concerned when the legislative attention was being given to the subject, that.there be some continuance of state-wide requirement on accountability. We were very satisfied that our own school district was taking the matter seriously, but we realized we would be affected indirectly by the lack of such concern state-wide. I very honestly have not kept up to date on that matter in the last few months, but I remember that at the last report given by a state staff person to our own committee late last year indicated that very few districts were not in compliance. In terms of the effectiveness of their programs, I would refer to Dr. Smith.for-his possible knowledge, but I would say that for my own information that our district took the lead-and much of the progress in state-wide accountability came from the model set by our own district. Dr. Start - Yes, that is true and I well recall an issue being brought before the legislature, brought by the Oklahoma Education Association trying to modify that accountability law. So it became nothing.

Mr. Fleming - I believe that was continuance of the old law. There has been to my knowledge no aye or nay action by the legislature but a continuance of the old law which means that at least the impact of the legal, requirement maintains, but whether there is a moral initiative or not, I am not sure. Dr. Start - And sanctions?

Mr. Fleming.- And sanctions; I don't know. Mr. English - If I recall the accountability program, we started out into what was the three-year program?

Mr. Fleming - Four-year initially, and it was really a three-year after we got started. Mr. English - And this had the needs assessments, and then the goals, and then you went into a year of implementation, and then you had a year of evaluation to see how you did; right?

Mr. Fleming - Right.

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MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Comments - Mr. John Fleming - Instructional Management (Accountability) Committee cont'd Mr. English - We went through the needs assessment and we went through setting up the goals type thing, and we started implementing. What about the evaluation? What did we do here? Did we get it evaluated?

Mr. Fleming - The program unfortunately was deficient in having to my knowledge the kind of feedback that would give us a clear-cut answer as to the value, in very raw net terms , the value of the first three years. That is not a personal judgment; that is from what I understand from staff. That was a concern of the committee at the beginning of this year that we did not seem to have enough feedback as to what net accrual we might be able to determine from the first three years. However, we did have a report at this last meeting on the Standardized Achievement Report which you are familiar with which does indicate that there are some minuses to be considered, nevertheless some very positive information about what is happening in our schools in the last two or three years. So that is indirect kind of information but nevertheless very very important. So I think one of our concerns would be that in the future certainly if we get the matter on objectives clarified as we are beginning to, we are going to have more measurable instruments and better information as to how accountabilities really work. I think that is a good concern. Mr. English - The evaluation was faulty in that in the measurement in setting up and establishing the program we didn't establish how we were going to measure; is that the problem?

Mr. Fleming - I would assume that is a fairly accurate statement. Mr. English - But this time we are going to set it up and we are not. going to have that fault, are we? Mr. Fleming - We are all trying to make progress; yes. Mr. English - I hope we don't go through three years of something and then decide that we couldn't measure whether it worked or not; that the whole instrument was faulty.

Mr. Fleming - I have indicated to you the concern of the committee, but I am not going to speak as a staff person because I am not. It is a technical matter which I am not competent in answering. The committee was concerned that we didn't have that information. On the other hand, we realized that maybe all of us were inadequate in not having looked forward sufficiently for that purpose. But that is now being attended to. Mr. English - But a part of your role as an advisory committee, there is_ I. would assume that a part of that advice deals with how we are going to evaluate the program?

Mr. Fleming - Exactly. Mrs.. Hill - I believe a questionnaire was sent at the end of the. third year to the teachers. I think the committee heard so much about the paper work that they did make it more of a simple questionnaire and that was the teachers' work to evaluate it.

Mr. Brown - I came on the Board about at the tail end of this, and the thing that is amazing to me is what an impact the process of accountability has in terms of at least of what is going on in the district; the implications of advisory committees and lay committees, the implications of process itself, the very process of the way we arrive at goals and objectives, the amount of input that we get, the way more and more people have their views seriously considered. I think we have moved from a system where the system was basically an .autocratic from the top down system of educational decision making to a process now where I think our Superintendent is to be complimented in his sincere effort to involve teachers, administrators, pupils, patrons, to his own consternation, sometimes to the difficulty of solving a problem in trying to move this system along. I think if we didn't do another thing besides what we are doing right now in this process, in my opinion, it could be termed a success. The system itself is to.be commended for what I think is probably some courageous and very difficult activity, and we are making progress. I am grateful for it. Mr. Fleming - Thank you for your questions and comments, and they have all been taken into account.

Dr. Smith - Certainly the work of this committee has been of valuable assistance to us and still is. And as Mr. Brown has indicated, we have the committees out at the building level as well that give input into this as well as the district-wide committee and we are most appreciative of what this committee has done for us.

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MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Dr. Smith reported:

(1) Biannual Report - Most of the information that will he proposed to he included in the report to the Court due on or before November 1 has. been compiled and is in the process of being assembled. It should be completed in time to get to members of the Board before this week is over where you can have time to review and study it before consideration for action to submit it to the Court. As has been indicated it is primarily statistica.1 in nature; however, we do incorporate in there the positive actions and activities of the school /system. Dr. Start - Do you remember how long ago it was when we petitioned the Court to remove himself from over our heads?

Dr. Smith - It has been close to a year. And at that time it was indicated, I think, that as long as there was an appeal pending, the local Court probably would not consider taking action on our motion. Dr. Start - Did he ever respond to us?

Dr. Smith - Not directly, I believe.

It is just down there on file.

Dr. Start - It seems to me that we made an authentic effort to obtain a response and I don't know that now is the appropriate time. But he expects us to report at intervals and it has got to be in on time. Maybe what we ought to do is say, look, Judge, you haven't responded to our request, phooey bn you. I would like to have the opportunity to say that to him /in Court. Obviously, we can't dialogue with him anywhere else. If we have to' have an open Court, I think it is time that we talk a little common sense about this.

Mr. Brown - If you are going to talk like that, would you not use the we and use I. Dr. Smith - Certainly, we can make an inquiry regarding the status of it to see if there would be a response from the Court.

Dr. Start - I don't mind somebody saying no to me; what I really object to is when they ignore you. He has continuously accused this Board of being recalcitrant; I am not so sure that all fits together. It may not be time to do that. Maybe we ought to just give him his due.

Mr. Brown - He is going to condition our positive. things.

He is going to make us do good

Dr. Smith - Certainly, if it is the desire of the Board, we could make an inquiry regarding the status of the motion. Mrs. Potts - I think that would be helpful. Cojuldyou refresh my memory in relation to last spring when rather than our having to get into a concern about ratios within our school district, we petitioned for another year in which to really get into comprehensive planning for the school district? So we have then until May 1 on that; am I correct?

Dr. Smith - There was no time that we said that we would complete it, but we did indicate that during this year we would conduct a comprehensive study and submit that for consideration. There has been indicated previously that any changes should be submitted to the Court for consideration 90 days prior to the beginning of school. So it would need to be presented sometimes during the month of May at the latest. Mr. English - Frankly, I would just as soon that we didn't go ask the Judge. There are two ways he can handle that, one of which is to slap us down again, and I would just as soon he just sat on it for a while. Remember that we still have the appeal on the attorney's fees, arid he is not going to rule for us certainly until after the final appeal is dene on that.

Dr. Start - How do you know that? Mr. English - I think our attorney advised us that customarily they would not end the. case until all litigation in it is completed. And so far that point of litigation is not finished.

Dr. Smith - May I suggest then that when Mr. Johnson is available for consultation again, that represent the information to him and then let him assist in counseling you on whether or not this should be pursued. Dr. Smith continued:

(2) Balloting Election Procedure for Professional Educators - On October H guidelines to be followed in conducting the balloting election to determine which, if any, â– organization would represent professional educators in negotiations for the 1977-78 agreement was presented to the Board. The proposed guidelines were amended to include

Information to the Board

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MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Information to the Board cont'd

(2)

Balloting Election Procedure for Professional Educators - cont'd

Dr. Smith cont'd

! the counting of the "ballots, preferably "by the County Election Board if they could "be j obtained and to change the voting places to include two middle schools in lieu of all high schools. The guidelines were amended in keeping with these points, utilizing i the requirements that the Election Board indicated that they would have to have | incorporated and were presented to the Court for consideration. Last Monday we j received a response from the Court which indicated approval of them generally and ji indicated that he did have a recommendation to include in there a process for the | destroying of the ballots after the process was completed. After visiting with I members of the Board at last Monday's meeting, the staff did proceed with preparing jthat one provision in addition to those other amendments that were submitted to the i Court for its consideration. It does so provide that at the conclusion the County | Election Board will oversee the burning of the ballots; the watchers will be permitted | to be available to view the process of the destruction of those ballots. The Board of Education or administrative staff will not have the ballots in their possession at any time. You will recall that the process calls for the balloting process to begin next Monday, October 25, at Jefferson Middle School. .At-the conclusion of the balloting the armored car service will pick up the ballots, retain them overnight I and deliver them back to Douglass High School on Tuesday, pick them up Tuesday evening and keep them, deliver them to Hoover on Wednesday and complete the process until they will be delivered to the offices of the County Election Board on Friday morning. They will then conduct the counting. They have indicated that they will permit watchers to be present. They will have a designated area for watchers; a limited number will be permitted to be present. The arrangements are being made now to obtain the ballot boxes. The locks will be furnished; the only persons having keys to those will be the members of the Election Board. Once they are locked they cannot be unlocked until they are ready for, the counting process. We have also been involved in getting the ballots printed, preparing eligibility lists and copies of the guidelines to be sent out to every building in the school district to where they | will be available to all employees to examine the eligibility list and also the guide- I lines that are to be utilized in conducting the balloting process. Mrs. Potts - What ifwe have some teachers that get over zealous about this process and infringe upon some of these rules that are set up; for instance, if they were electioneering in the area of the poll which we have set up as not to happen?

Dr. Smith - We do indicate that we will have security people on duty to eliminate or to see that the electioneering or campaigning is not conducted near the process. Mr. Ginn has been designated as the person to supervise this and would have the authority then to take appropriate action at that time.

Mr. English - Do I understand that we are still accepting designation cards from the organizations?

Dr. Smith - Representatives of one of the organizations, namely, ACT , did present a few cards to the Clerk of the Board one afternoon last week and indicated of course that they were just filing those in case. Mr. English.- Tlr case. It sounds to me like in case they don't win at the ballot box they want to go to court some more. Can you think of a good reason why we need to accept cards anymore? Dr. Smith - The Judge indicated that all the previous procedures were set aside and this would be the process followed. All the Clerk did was just receipted that she had received them and put them in with the other forms that are on file.

Mr. English - It sounds like a safeguard. Dr. Smith continued: (3) Proposal for Instructional TV - On September 2h members of the Board were provided with a proposed schedule to be followed in completing the study related to instructional television; the role to be played by Channel 25; the role of this school system in the instructional television area; and the future of ITV in the Oklahoma City Public Schools, etc. Included in the schedule was a date of October 15 to make a decision on daytime programming. As we had indicated, it could take one of several possibilities Today members of the Board were provided a packet of materials related to ITV, including the proposal for daytime programming for the balance of the 1976-77 year. The proposal basically provides for continuing of programming on Channel 25 and ceasing our programming efforts on Channel 13. It includes that the changes take place at the beginning of the second semester of this year. This would enable all parties involved, including the students, both in our schools and other schools, the Oklahoma Educational Television Authority, all others to make adequate plans to prepare for this change. The proposed plan, as all of us that have been involved in considering these proposals believe, could result in a reduction of staff at the Broadcasting Center; will enable the school system to complete the production of programs now in process; it will enable

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MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

(3)

Proposal for Instructional TV - cont'd

Dr. Smith cont'd

available equipment to be utilized for testing a proposed pilot program; -will enable all efforts to be directed toward Channel 25; and Channel 13 produced programs will be available to pupils and teachers in the Oklahoma City schools. This would enable the school system to continue exploring the possibility of vocational-technical training programs. CPB funds available which have already been earned would be available to be used for 1976-77 operations. This procedure would permit the retention of a basic staff at the Center, and it would enable Channel 25 to be continued or discontinued on its own merits and then disposition of the equipment could be made when final decision is made as to the future of ITV in this school system. I have also indicated to members of the Board that inasmuch as the material was not supplied to you until today and you may not have had adequate time to study, to ask questions, to analyze the report, the material that was incorporated with the report, if you so desire, action could be delayed to a future meeting. The other aspects or phases of the study as we had proposed are progressing and will continue to progress. We are compiling information and data in order to make our next recommendation due to you in about two weeks, and that is the decision on Channel 25. We would be happy to respond to any information submitted to you in connection with this. Members of the Board responded: Dr. Start - I would like to respond firstly to the report that you gave us written by Dr. Wanda Duncan. I am fantastically impressed with this report in distinction from all other reports that we have received and I think this is the report that we should begin to work on and begin seriously considering the proposals which she so expertly set forth in writing. I, for the first time in many many months, see some break occurring in creating an effective educational television programming to our students. I personally would like to see us move in the direction that she so well outlines for us.

Dr. Smith - The members of the committee were supplied with a copy of this also today and will be analyzing it in great detail. I concur, Dr. Start, that she presented I think a very feasible approach to be taken or at least to be considered. Mrs. Hill - I agree with Dr. Start. I haven't had time to finish the report, but what I have read of it, I like very much and I think we need to look into it.

Mr. Brown - In this connection, in your proposal for the continuing of programming on Channel 25 and to cease programming on Channel 13, does that include the acquisition of a director? Dr. Smith - It would not at the present time. That would not be determined until after the next decision is made of whether or not we go ahead and continue for the future. Then that is when I think it would become necessary to have a person that possesses the imagination, the initiative, the drive, the interest and all to lead the program. Mr. Brown - So your recommendation to maintain Channel 25 is only until when? Dr. Smith - Right now our recommendation is to say effective beginning the secorid semester that we cease the operation on Channel 13 and go to Channel 25 only as far as daytime programming. Mr. Brown - And when are we to make the decision as to whether or not to discontinue Channel 25? Dr. Smith - The decision on the role to be played by Channel 25 is November 1, and certainly if at that time it is determined that it would no longer be operated, then this recommendation would be null and void naturally. But based on the information that we have at the present time, we see it as devoting our e?fforts and our interest in one direction only if we continue it. Dr. Start - I will tell you, Dr. Smith, what is going to influence my vote on that is who is going to run that show and how it is going to be run. That is the crucial issue that I am going to have to look at before I can vote. Do you think that can be done before November 1?

Dr. Smith - If we can get the kind of qualifications desired, certainly we could not have a person identified at that time. But I think it would be premature to identify someone until we determine if we are going to continue it. But the kinds of qualifications that we desire, the job description, so to speak, for the leader over there can be developed at that time. Mr. English - Let me get that time line on exactly when it is we are going to hire the director. Can you tie a month to that?

Information to the Board cont'd

615

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Information to the Board cont'd

(3) Proposal for Instructional TV - cont'd

Dr. Smith - First, the decision will have to meet the need as to the future of the program on Channel 25- If we are going to continue it, I would say that we will have a job description identified and submitted to you at the time we make the recommendation to continue. And then following the procedure of posting and receiving applications I would assume by certainly December 1, or mid-semester anyway, the person can be identified and be on board. Mr. English - In the report there is talk about 364 TV sets in our system which cannot receive Channel 25. If we are going to end 'this operation with Channel 13 at the end of the first semester, how much is it going to take to get the sets where they will receive Channel 25?

Dr. Smith - The staff, discussed this particular thing and if the equipment cannot be prepared to receive the signal on Channel 25, then other sets will be reassigned there where those people are using it to make sure there will be a set there. This is the reason we feel that there is a need for the lead time to make sure that we have adequate provisions made where the receivers of those people who are watching will receive the signals. In some cases it involves the installation of an antenna to bring it in and the installation of lead-ins for this.

i j i i

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Mr. English - How many are like that?

I Dr. Smith - The maintenance men went around and have examined some. They have not I completed it, but on some of them it is a matter of just being able to move it to a different location in the room, and/or using an antenna. In some cases it is more of a problem and will mean a pickup and.repair of the equipment. They are in the process of analyzing each of the sets to determine that. We had an inservice program on this and brought in members from each of the faculties and went through a process of inservicing on tuning in the various type of sets that we have in the system and then they went back and performed a service there on the assessment or evaluation of the equipment back in the buildings and gave a report back. In some of those it was reported that it would not.bring it in; when the technician arrived on the scene, it was a matter that they could be tuned in, it just had not been. Mr. English - The same problem we have had for six months; trying to figure out what works and what doesn't work.

Dr. Smith - They are going through each set and a study on that does show the sets that can and cannot pick it up. Mrs. Potts - We are talking about this hiring of a director taking place when now?

Dr. Smith - Following the decision on November 1, it would have to be posted and then applications received, and certainly December 1 or mid-semester or something like that could be a feasible date to assume. Again, we would want to submit to you the job descriptions with the qualifications that we feel are desirable for this position at the time you are considering the future of Channel 25-

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Mrs. Potts - I like that idea of November 1 of that being available,too,so we can get about it as fstst as possible.

Dr. Smith - We normally post these vacancies and advertise for two weeks and then do our screening, interviewing and selecting from that. And this may very well be someone from out of the city. It may be someone from commercial stations in the city. I don't know where it might be. Mr. English - You are not at this time proposing the entire package that the consultant recommended?

Dr. Smith - No, the staff has not had time to review and analyze this proposal. I would say, again, that I concur basically with what Dr. Start has said. I think it has some very good proposals in it and has outlined pretty specifically an alternative that could be considered. But we will be further analyzing this. Dr. Start - And as I read your proposal, certainly many items in here are in direct relationship to the recommendations by Dr. Duncan.

Dr. Smith - The committee and other staff members worked several days last week on this. Many of the points that Dr. Duncan presents have been discussed and considered at length by the committee. So they are not entirely new kinds of ideas to us, coming up with some of the same kinds of end results. We have a representative of the Corporation for Public Broadcasting coming in, and we also have the Director of the Southeast Conference of Public Broadcasters coming in to give us a review and an analysis.

Mr. Brown - I understand in terms of affirmative action, it probably is necessary that we advertise this position. Maybe we want to, but it seems to me that what we need to do is identify the person who can do the job, not the person who wants the job in

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

(3)

Proposal for Instructional TV - cont'd

Information to the Board cont'd

Mr. Brown cont'd this case, and seek that person out. of view we are permitted to do that.

I don't know if from an affirmative action point

Dr. Smith - We can recruit. There is nothing in the affirmative action that prevents us from recruiting people to fill jobs. The first task, however, is to prepare the job description and the desired qualifications of an individual to fill that job, and then go after someone to fill it, by both receiving applications as well as recruiting. Dr. Start - I guess I really can't let this report go by without commenting that I sincerely hope we get as professional a report on my request for evaluation of our insurance package also.

Mr. English - We will have this on the agenda for next week then?

Dr. Start - Madam Chairman, is it appropriate at this point to move that we accept the Superintendent's proposal as indicated here? Is that what is being sought here? It seems to me that he is asking us for approval of this proposal so he can go ahead and get going with this, and I don't see anything in these proposals that are out of line with at least my perception of what needs to be done. Mrs. Potts - We could have a motion to that effect. I think many of us have not had the opportunity to study this since we just did receive it this afternoon. Do you wish to make such a motion? Dr. Start - I so move that we accept the proposal as outlined by Dr. Smith.

Mrs. Hill - I will second that.

For Consideration at Next Meeting of the Board

Mrs. Potts - We have a motion by Dr. Start and seconded by Mrs. Hill, and we will have it on the agenda then for next week.

ENCUMBRANCES AND PURCHASING A motion was made by Mr. English and seconded by Mr. Donwerth to approve payment of encumbrances as listed for September 30-0ctober 4, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #312 Approval of Encumbrances

Purchasing

It was moved by Mr. Donwerth and seconded by Mir. Brown to approve Purchasing Items B-l through B-6 as presented: 1.

Validation.of Agreement for Graduation Diplomas

Approval for validation of an agreement with Inter-Collegiate Press, Inc., which submitted the low quotation for furnishing graduation diplomas (4,000 approximately @ $il-74 each) for the 1976-77 school year to be charged to Account G 250.03.

Purchase of Equipment Purchase of equipment (ladders and aluminum planks) for use by the Maintenance and Supply Departments from the following companies which submitted the low quotations on specifications: Cook Paint & Varnish Company PPG Industries, Inc. Big L Home Center Total

" 139-62 1,035.51 ______ 843.36 $ 2,018.49 $

These purchases are to be charged to Account BL 5620.053-

Purchase of Lumber

Purchase of lumber (plywood) for use by the Maintenance Department from U. S. Plywood Corporation which submitted the low quotation in the amount of $17,398.00 to be charged to Account BL 5620.05-

Purchase of Towels and Pot Holders Purchase of towels and pot holders for use by Central Food Service Department from Sturgeon Linen Service which submitted the low quotation on specifications in the amount of $1,135-00 to be charged to Central Food Service Department.

R. #313 Approval of Purchasing Items B-l thru B-6

617

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

R. #313 Approval of Purchasing Items B-l thru B-6 cont'd

Purchase of Paper Purchase of paper for use by the Washington Print Shop from the following companies which submitted the low quotations:

Capital Paper Company Midwest Paper Company Carpenter Paper Company Total

834.26 1,668.00 374.50

2,876.76

These punchases are to be charged to Account G 240.05.

Purchase of Instructional Supplies Purchase of instructional supplies (notebooks, notebook paper and facial tissue) for warehouse stock to be used by all schools from the following companies which submitted the low quotations: Oklahoma Paper Company Thompson Book & Supply Co. Graham Paper Company Total

866.88 7,900.00 10,480.00

19,246.88

These purchases are to be charged to Account G 240.00.

R. #314 Motion Tabled Regarding Hearings of NonDistrict Residents as Amended

Motion made by Mrs. Hill and seconded by Mr. Brown at the meeting of October 11, 1976, that the Board amend the policy on persons eligible to address the Board during hearings by adding: "Any recognized school affiliated group or an employee needing to be represented by a non-district resident must apply in writing 72 hours in advance for Board approval. A list of approved non-district speakers (limited to one per group or individual) may be placed on file and renewed upon request every three months by the Board."

Mrs. Williams - I have a problem with this motion inasmuch as we have so many of our employees who are non-district residents. Mrs. Potts - They wouldn't be affected by this motion because they are already employees.

Mrs. Hill - An employee may speak. Mrs. Williams - I remember that we challenged Mr. Barlow. Mrs. Hill - He..,is not an employee at the current time.

Mrs. Williams - Anybody who is on leave is still an employee. This Board discussed sometime ago that so many of our people live as far away as Guthrie and Edmond and many places. This might cut them out.

Mr. Donwerth - I don't believe that as long as they are an employee, that it would cut them out. I think it provides for employees to be able to speak. Dr. Start - "A list of approved non-district speakers (limited to one per group or individual)...," I am sure that sentence refers to, for example, an attorney or someone else who is speaking in behalf of a group. It seems kind of a nuisance to have that renewed every three months if they are going to have an attorney represent them. Wouldn't once a year be enough,? Is that the intent of this Board that we have one of the groups who has sought the service of an attorney that lives in Edmond, that every three months we have got to approve this? Mr. Donwerth - I don't think that would only pertain to attorneys, but possibly to representatives from national organizations that would be in and possibly they wouldn't have the same one in for a year. They could have more than one representative from outside. Dr. Start - So every three months we are going to be approving?

Mr. Brown - All they have to do is have it on file.

We don't have to approve them.

Mr. English - What does it mean by "renewed upon request by the Board?"

618 * MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Mr. Donwerth - As I understand the motion it would be a list of approved non-district speakers that could go ahead and speak without having the 72-hour clearance, but anyone that comes in besides the approved list would have to have the 72-hour clearance. That is the way that I understand it. Dr. Start - I agree but this still doesn't speak to that. Mrs. Potts - I think we either need to approve it or someone needs to amend it. there some reason that this could not be done once a year?

Mr. Brown - It just depends on what you want. It is a nuisance perhaps to some, but I do not see this as a real problem. It does give us an idea to-know every three months perhaps who is on file down here so that we as a Board know. Mrs. Hill - Basically, I think we believe that you should be a member of our school district if you are going to speak before us in our hearings. And this was one of the reasons for this. Mr. English - I think all we are asking for is for clarity that it say what we are trying to do, and I am in sympathy with what is being said here, but I don't think that really gets to it in this motion. It says any group or employee needing to be represented must apply for Board approval. Then does that mean that in order to speak they are going to have to come down and apply 72 hours in advance and then the Board is going to sit here and vote on whether we are going to let that person speak to us? Is that what is intended? What does the statement "for Board approval" mean?

Mrs. Hill - We would have to give our approval for this person representing this employee or group. Mr. English - They will apply 72 hours in advance, and then the Board is that night going to sit here and vote whether we are going to hear from Mike Barlow representing the AFT?

Mrs. Potts - It seems that we are saying that a person can be a non-resident and sign up on Friday regardless of how the Board feels. They can speak but there would be a possibility of their requesting to have their name placed on file and the Board refusing to allow it. Otherwise, what point is there.in the Board taking any action on it? Why not just have them list that person's name in a file? Mr. English - I still haven't got an explanation of what "for Board approval" means. Mr. Brown - My understanding was that we would require them to apply 72 hours in advance. This is what was necessary for Board approval for them to speak. This gives them the right to speak before this group.

Mr. Donwerth - Madam Chairman, I move that we amend this motion by placing a period after the word'Advance," striking "for Board approval." Mrs. Williams - Second.

On roll call for the amendment, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye"; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. English - I think there is a real need in here probably to go ahead and say where they must apply in writing. I think that we should say "to the Board's Clerk" at that point. I would amend it to insert after the word "writing," "to the Board's Clerk." Mrs. Williams - Second.

On roll call for the amendment, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion for the amendment carried. Mr. English - If you read the last sentence, it says "this list of approved nondistrict speakers." We have already got it that we are not going to approve them. So there is a non-existent thing that we are talking about when you say"approved non-district speakers." And then you say a list of approved non-district speakers limited to one per group or individual may be placed on file and renewed upon request every three months by the Board. We have already said we are not going to approve. Why do we want to leave in something that has no meaning? Mr. Brown - I move to table the motion.

Mr. Donwerth - Second. On roll call for the motion to table, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the motion to table carried.

R. #31H Motion Tabled Regarding Hearings of Non-District Residents as Amended - cont'd

619

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Mrs. Williams departed the meeting at 9 p.m.

NEW BUSINESS R. #315 Staff Directed Regarding Lease Agreements to CAP

Mr. Brown - I move that the Superintendent investigate with the leadership of the Community Action Program (CAP) possible leasing agreements that would allow us to be responsible stewards of the property placed in our trust as the Oklahoma City Board of Education. Mr. English - I will second that because I feel that the present proposal really allows us the same thing. Dr. Start - As I hear you, Paul, you are saying that we already have that kind of direction. I think that this motion is necessary because of the mess we got ourselves into last week, because obviously someone on our administrative staff didn't recognize the implication of going to CAP with that kind of proposal. I think this Board needs to remind the staff that CAP cannot be dealt with like Junior League; that CAP can't be dealt with like a church group; that CAP can't be dealt with in the same manner as any other group or agency that wants to rent our building.

Mr. Donwerth - Why? Dr. Start - The Community Action Program is quite a different organization to begin with. It is not like the Jaycees. It is not like any other organization. It has certain unique organizational features that were not recognized in the proposal that has come before us, and I think that needs to be recognized and needs to be dealt with.

Mr. Donwerth - I agree with you wholeheartedly. They are not alike any other organization. We present to them for a dollar a year a building that’ has a fair market value of $170 plus dollars a year, and they apply to the federal government for matching funds. I sincerely believe that this Board of Education as stewards over the taxpayers' money should at least lease these buildings for enough to cover the actual expense to this Board, and that being at least the insurance premium that is paid out, or let the CAP organization furnish insurance with this system as beneficiary for the insurance policy. Dr. Start - That is what the motion speaks to; get together with CAP and see what can be worked out. If it can't be worked out, then they can come and say that CAP's position is for a dollar a year or else. Then we can deal with it. Mrs. Potts - We have a motion here. If there is no other discussion I think we could proceed with a vote on it because it is merely asking us to investigate.

Dr. Smith - I thought I understood after last week's meeting that we could proceed with working with CAP on a lease arrangement similar to what we have in the present facilities. Am I hearing us say now that we investigate with them the possibility . ■ of them assuming more of an obligation of more than just the dollar rent, the possibility of them assuming insurance premiums and things of this nature?

Mr■ Brown - My intent is that we go back to them with the whole bag and re-think through and discuss. As far as what they have right now, I said last week and I will say this week, I could not vote against the three buildings they have, but as we saw last week, they quite understandably see the availability of a lot more buildings. My intent in this motion is for us to get back with them in a non-emotional kind of climate to deal as thoroughly as we can with the situation. It may be that if they understand our predicament, they can find financial resources in other parts of the community to help alleviate some of our problems. Mrs. Potts — I was considering a couple of things that could be possible motions later, and let me just share them with you. It may need some more work, but I have been concerned with the fact that we are holding up leasing these buildings until we have a policy. And the more we put things off to study, the farther off it is going to be and the greater the chances of vandalism in some of these schools that are vacated. I was really thinking that under number 4 that we could make an addition whereby you might say something like if a lessee provides fire and extended insurance equal to the value of the property with a writer designating the Oklahoma City Public Schools as a benefactor, the rates will be decreased accordingly. So we are not charging them with all of this insurance as part of the rental rate, and adjusting what they are paying according to what they want to provide themselves this way. The other is under the bonding, the possibility that you might have something like the requirement for this bond can be waived when the lessor can establish prior record as a satisfactory lessee or when the leasing agency's board of management signs a declaration of intent to comply with conditions 10 through 13. These are the ones that we were intending to bond. This is just an attempt to arrive at a compromise that might make the buildings available to CAP. It won't be as expensive but it still is holding them responsible.

620

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

(

Mr. Brown - I still think that it would be worthwhile to pursue what Armond is talking about. It may be that we are never going to be able to consider CAP exactly like we consider everybody else, and it may be consequently that they are one of those special square pegs that don't quite fit the round hole and we are going to have to treat them that way. And I am not sure that if we alter these points in our lease agreement, if that wouldn't be a mistake. It may that this is a perfectly good policy for 99% of everybody that applies, but CAP may be representing the 1$ which may need something special.

R. #315 Staff Directed Regarding Lease Agreements to CAP - cont'd

Mrs. Potts- This is providing you a policy with an alternative that can be utilized in special situations. And I think that is what we are ultimately going to try to do.

Mr. English - I think that if we would check and find out about the other facilities operated by CAP and find out what they are paying on those facilities and who provides those facilities, that it might also give us some insights.

Mr. Brown - Get the whole thing investigated. That is the point. Plus we need a realistic estimation of what kind of deterioration has happened to those buildings since CAP has been in there. In your motion originally you had us hold these buildings for three years with the possibility that we might be able to use these buildings educationally. Suppose we let someone have these buildings and they are not usable educationally after three years? I am not saying any of that has occurred; I am just saying that if we are going to be responsible stewards, we need a pretty thorough kind of grappling with the whole issue because it is a very serious issue. Mr. English - We could also find out what is the deterioration on those buildings which are not occupied that could have been possibly at a dollar a year or something; that it could at least be occupied.

Mrs. Potts - Is there any other discussion on the motion? Dr. Start - I think this motion simply says get the CAP Board of Directors together and talk about this issue, about this problem outside of all of the special interest groups. Get them down around the table and talk the thing out. That is what should have been done to begin with rather than send them a letter and say if you are going to lease next year it is going to cost you $6,000. Mrs. Potts - I think that they did try and meet with them and tried to arrive at something.

Mr. Brown - If they need this direction, this gives it to them. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. Brown - A point of clarification, because I think it is important that this motion that we offered as a committee and how has been'tabled. I want to know does the representative of AFT, being on leave from this district, is he, in fact, employed by the district?

Mr. English - The' interpretation last time was that he was or is still an employee although he is on leave. When he spoke last time, he was permitted to speak.

Dr. Smith - I would like to ask for clarification on that point because we have not in the past considered those people on leave as employees. They are receiving no benefits, no compensation while they are gone. They have the right to be reassigned when they ask for reinstatement from a leave. Mr. English - They are a tenured employee, right?

Dr. Smith - They come back with the same years' experience and all they left. But my question would be if they are really classified at the time that they are on leave, and how long if a person is on be considered as an employee? A leave is granted for one year but upon request and approval.

that they had when as an employee leave would they it may be extended

Mrs. Potts - If a person is not treated as an employee when they are on leave, then we would have to follow the same definition ourselves which then would mean that Mr. Barlow would need to have his name listed by the organization he represents or any other person who would be on leave.

Dr. Smith - When Mr. Johnson is available we can ask him. Mrs. Hill - Really that doesn't apply because the policy says a resident.

Mr. Brown - The policy says a resident. What about the lawyer who lives outside the district in Putnam City and who wants to represent ACT or AFT or anyone else?

Inquiry Mr. Brown

621

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Inquiry Mr. Brown cont'd

Mr. English - I think that basically the Chairman makes a ruling that says my interpretation of the Board policy is that a person on leave is for the intent of this policy of the Board an employee of the system and is qualified to speak. And if there is someone who objects to that, they can challenge the ruling of the Chair, which at that point we will vote and we will get a very clear ruling of this Board as to what the stance is.

Mr. Brown - That then lets the Chairman make the determination and give favor on whom the sun smiles and withhold favor on whom the sun chooses not to smile. Mr. English - One of the wonderful parts of checks and balances is the very thing that I explained, and that is if that Chairman is showing the favor that you don't like, all you have to do is challenge the ruling of the Chair. It is a very simple parliamentary procedure provided for quite commonly.

Mr. Brown - But that does not necessarily protect the interest of the minority.

Mr. English - The minority does not set Board policy; it is the majority. And if the majority wants to have it interpreted in that way, then the majority will rule. Mrs. Hill - But you did not want to vote on an approved list, and here you are saying we can challenge it every week.

Mr. Donwerth - Really it doesn't call for us to vote every three months. It says renewed upon request every three months by the Board, and unless the Board requests renewal, then it wouldn't be necessary. It would just go on indefinitely until the Board requested renewal. I felt like it was amended enough when we changed the 72 hours in advance and for a letter to the Clerk of the Board, and if we amended it anymore___ . Mr. Brown - I still think it is probably worthwhile for the Chairman to appoint a committee to come back with a recommendation that takes care of these contingencies and I respectfully decline to serve. Mr. English - I would suggest that staff would be quite capable of coming up with a recommended wording on some Board policy at this point since staff has certainly heard enough discussion on what the Board intended. Mrs. Potts - I really don't think this is something that we need another committee to go to work on. I am sure we can work it out.

For Consideration at November 1 Meeting of the Board

Dr. Start - I have two motions that I would like to place for consideration. (1) I move that all new employees be required to live in the Oklahoma City School District; and (2) I move that that all employees now residing outside of the district be notified that there is no possibility for advancement within the school system so long as they live outside district boundaries.

Mr. Brown - Second. Mr. English - I think that there is some research going on at this time along those lines about residency requirements.

Dr. Smith - We are pulling together the information on the number of employees who are residents of the district, and the number residing outside the district, their positions, their salary, their current address, whether it is a resident of the district, the current position and salary. Those are the items that are being compiled. I believe there was also information on the postal zone. We are altering that to include the attendance zones where it will coincide with our attendance zones for pupils, where it does have some continuity or meaning as far as our school district is concerned. I don't know what the status of that is, Mr. English, as to whether it would be ready for you next week or not. Mr. English - It might be beneficial if we had it next week. Our attorney is probably not going to be with us for a little while. I think we would probably need to get his legal advice on what we are doing here.

Dr. Start - I understand that. I think it is time that we face the issue. We have been talking about it; let's put it in a motion; let's have it for two weeks; fine. But if this Board is serious about it let's get it out there and either approve it or turn it down, one of the two. Mr. English - I would say that I was neglectful here in not informing the rest of the Board that I had already a couple of weeks ago requested a study on residency of our present employees and some other things like that, with this thing in mind somewhere down the road. Dr. Start - What do you want a study for? .____ i

622

MINUTES OF MEETING OF OCTOBER 18, 1976 - CONT'D

Mr. English - I would, like to know how many people we are affecting and just a little more detail on what we are doing here.

Mrs. Potts - I think the question is whether we want to allow an extra week on this rather than take it up next week, because of our attorney being indisposed at this time.

For Consideration at November 1 Meeting of the Board

Dr. Start - Let's take it up the first meeting in November. Mrs. Potts - Okay, we will put it on the agenda for November 1. Dr. Start - I want this to be a very positive motion. I feel very positive about this. I don't feel negative about it at all. We have very lovely residential areas in any part of our school district. If you want to live on a farm on an acreage, that is within our school district. We have a wide district. We have multiple opportunities and I see absolutely no reason why an employee of our district can't find a suitable residence within our district. And if they can't find that; if they are that fussy, go somewhere else.

Mr. Donwerth - If we have a family of a man or woman that teaches or works in our system that happens to be married to a teacher that teaches in Putnam City, Moore, Edmond, and they make the same decision, aren't we going to split this family up a little bit? Dr. Start - There are decisions that have to be made every day. Suppose this is the wife of a student who is in school in Norman? We have got all kinds of employees that travel back and forth between Norman and Oklahoma City every day. They can live in Oklahoma City and go to school in Norman.

Mr. Brown - Your motion refers to new employees; not affecting any old employee already established inside or outside the system? Dr. Start - Right.

The second part of it does.

Mr. Brown - The second part affects movement within the system in terms of promotions? Dr. Start - They can stay in our system but there is no possibility for advancement if they don't live in the district.

Mr. Donwerth - And if it is a noncertificated individual that is an apprentice or a plumber's helper or something like this, he will be a plumber's helper as long as he lives on that farm over at Jones? Dr. Start - Right; exactly. Mr. English - I might have an amendment coming up there one of these days to just help it out a little bit more. I might even add something there that if they want a promotion in the system, then their children ought to be in the system. Mrs. Potts - If there is no other business to be brought up, I would entertain a motion that we adjourn and then possibly because of the hour take care of evaluation of the Study-Discussion meeting at pre-meeting time next week. Would you want to spend a few minutes tonight?

Mr. Brown - Let's do that tonight. R. #316 Mrs. Potts - We need a motion to recess to the Board Conference Room to discuss the Study-Discussion meeting and get Board input on evaluation as to how it can be improved. Board Recessed to Board Mr. Brown - I so move. Conference Room 9:30 p.m. Mr. Donwerth - Second. Mrs. Potts - Motion by Mr. Brown and seconded by Mr. Donwerth that we recess to the Board Conference Room. Anyone present here is welcome to join us.

All members voted aye. The Board reconvened in the Board Conference Room for an evaluation of the StudyDiscussion meeting of the Board.

ADJOURNMENT The Board having completed its discussion at 9:^-5 p.m., it was moved by Dr. Start and seconded by Mr. Brown that the meeting be adjourned. All members voted aye.

R. #317 Meeting Adjourned

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is

623

MINUTES OF MEETING OF OCTOBER 25, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, OCTOBER 25, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

As special guests, Mrs. Potts welcomed the staff and students of the Saudi Arabian Special Training Program, Oklahoma University. All other visitors present were welcomed.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

None. MINUTES OF PREVIOUS MEETING

It was moved by Dr. Start and seconded by Mr. Donwerth to approve the Minutes of October 18, 1976 as presented.

R. #318 Minutes Approved

None. LEGAL REPORT

Mr. Johnson reported as follows:

Attorney's Report

(1) Tag Aggnt'-Case - Our answer in the Tag Agent case is due November 1, 1976. I have had conferences with attorneys in the case and have talked to the attorney for the Midwest City School District. They are going to come into the case and have promised that they will get other school districts to join in the case. The principal question involved in this case is whether the tag agent is entitled to retain for his own personal use the fees he collects on the registration of boats and motors. When the law was written and passed it provided that all fees collected by the tag agent in certain counties, which are Tulsa and Oklahoma counties, would be paid over to the activity funds to various schools. Since then they have passed a law providing for fees for motors and boats and the recent tag agent contended that he is entitled to keep those fees for his own personal use. It is for a declaratory judgment. We expect to have a final conference this week and decide what course our answer will follow. Mr. English - How much are we talking about as our share of that?

Mr. Johnson - About $60,000 or $80,000.

SUPERINTENDENT'S REPORT

It was moved by Mr. Donwerth and seconded by Mr. Brown to direct the following persons to attend conferences as indicated: At no Expense to the School District (a)

Martha Hayes, Ruth Faine, Kenneth Whited, Joyce Murray, Mary Weimer and Tom Irey, Teacher Corps Workshop, New Orleans, Louisiana, October 28-29, 1976. Expenses to be paid by Oklahoma University Teacher Corps Project.

R. #319 Professional Trips Approved

62k

R. #319 Professional Trips Approved - coni’d

......

MINUTES OF MEETING OF OCTOBER 25, 1976 .. ■ ■ ■ ........ . ■■. ■

CONT'D

At no Expense to the School District cont’d (b)

Gwendolyn Hurst, American Speech and Hearing Convention, Houston, Texas, November 19-23, 1976.

(c)

Anne Lowry, Southwestern Library Association Regional Conference, Albuquerque, New Mexico, November 10-12, 1976.

At School District Expense (d)

Jim Johnson, Mary Bloomer, and Wyolene Brown, Institute on Nondiscrimination in Testing and Evaluation, Kansas City, Kansas, November 19-20, 1976. Travel to be by automobile.

(e)

Paul English and one additional Board Member or Staff Member, National School Boards Association Council of Big Cities Steering Committee meeting, November 11-12; and NSBA Academy Workshop, November 12-lk, 1976, Denver, Colorado.

(f)

One or more Board Members, 29th Annual Convention of the Oklahoma State School Boards Association, Oklahoma City, Oklahoma, November lk-16, 1976.

Dr. Smith reported: (1)

American Association of School Administrators Large City Superintendents Conference - I returned last evening from the American Association of School Administrators Large City Superintendents Conference in San Diego, California. We had 33 superintendents present at this meeting. Mr. Paul Salmon and Mr. James Kirkpatrick gave us an overview of the results of the 9kth Congress and did a little speculating on what might be expected in the 95th Congress. Then we discussed ways and means we might consider to be more effective in lobbying at the national level. In regard to the 9kth Congress, about the only thing reported was the impact that the freshmen had on the Congress this time and the provisions whereby the President must notify Congress if he intends to impound funds. He must notify them in time that it can be considered while they are not adjourned or out of session. The 95th Congress seems to be one of a great deal of interest with the election and with leaders in both the Senate and the House being new this time. It is speculated now that Congressman O'Neil will be Speaker of the House. Hubert Humphrey was in line to lead the Senate, and with his latest illnesses, his surgery and all, there is some question about who is going to be delegated to that responsibility. There seems to be about three areas that may affect education that they are speculating will be considered. One is funding for programs for the handicapped students. Another is legislation in the area of energy conservation. There seemed to be some speculation that there will be funds available to remodel and/or modernize facilities as long as it brings about a reduction in energy. Another is to consol-idate paper work and regulations by the various agencies, and one on grant consolidation of which Senator Bellmon is one of the co-authors. In the area of negotiations, Dr. Myron Lieberman brought us up to date in areas that indicate that we ought to be considering. He advises that labor relations functions of employees should be separated from their professional functions, that they ought to be considered as two different areas of concern. He advised us that our grievance procedures must consider the due process provisions and that we should be cautious about agreeing to provisions or concessions for future years that would bind us or obligate us beyond a reasonable period of time. Several questions have been raised in connection with collective bargaining in public education, such things as the political aspects of it, quite in contrast with private industry. In public education the employees elect management and then in turn negotiate with management. The statutory benefits was also mentioned as one of those provisions that makes it different and unique from private industry. Another factor pointed up was that public management cannot move their institution out of the area if they don't like the way the conditions are going such as private industry does. Dr. Lieberman believes there will be attempts made again to revive collective bargaining provisions at the national level, but in his own mind does not speculate that it will be a reality in the immediate future. The rest of the time was devoted to discussing the topics of concern to the superintendents. We submit items of interest in . advance of attending the meeting and then we establish our agenda with the priorities after we arrive. The topics of discussion were those relating to desegregation, the educational programs to be utilized in desegregation activities, the problems that have faced the inter-cities having a high percentage of minorities and low socioeconomic level students remaining, some systems that during their desegregation process have gone to where they are now 80% or higher minority students now in these communities; problems of declining enrollments, staff reduction; reduction in forced policies; school closings; and finances,

625

MINUTES OF MEETING OF OCTOBER 25, 1976 - CONT'D

Dr. Smith cont'd the problems created by reduced numbers of pupils and all. The various educational programs, alternative programs, special education programs, multicultural testing programs, etc., were also topics of interest; also, the area of generating support for public education on the part of parents, on the part of businessmen and industry in general, the improvement of the image of the public education; and problems related to financing, particularly in the area of spiraling costs .or inflation without the increase in revenue keeping pace with those. The area of insurance was discussed at length and with some systems considering going to a self-insurance program in order to help offset part of the cost, feeling it might be better to be self-insured. The concern of the numbers of regulations, the uncertainty or the vagueness of the regulations of the Office of Civil Rights and Health, Education and Welfare were expressed. Generally, the problems and issues that we discussed at this conference are the very same ones that we try to cope with. They are not unique to Oklahoma City or any other urban school district. I would say as I listened to the concerns and to the problems of the superintendents of the other cities, it made me more thankful to be associated with this school system and with this city. I think with all of our many problems, we still have the best system of the large cities represented at this meeting.

(2)

Balloting Election Procedure for Professional Educators - As you are aware, the balloting election to determine which organization is to represent professional educators in negotiations began this afternoon at three o'clock at Jefferson Middle School. I don't have a number, but I received a report that it was a heavy turnout there in the early part of the afternoon and evening. This process is to continue at Douglass tomorrow, at Hoover Wednesday, and at Star Spencer Thursday, with the counting of the ballots to be conducted by the County Election Board Friday morning, October 29, 1976. Mr. Ginn is assigned the responsibility of coordinating this election process. Mr. Ginn in working with Mr. Maher of the County-Election Board and Mir. Harry Johnson, who in turn discussed it with the Judge, developed a-procedure to be used on challenges. As a result, the procedure calls for basically that a challenge must be lodged at the time the individual appears to vote. It would be handled very similar to what the County Election Board does. The challenger and the one being challenged will sign the voter affidavit form that has been provided for this. The employee will still go into the booth, will mark their ballot; they will place their ballot in one of the envelopes furnished for this particular purpose; it will be sealed by the employee and will be placed in the ballot box. If the challenge ballots would have an effect on the outcome of the election, then the Board would conduct a hearing to hear the challenge that was registered and to make the determination of whether it should be counted or not. The County Election Board, again, will count the unchallenged votes; will submit its results; will give you information on the numbers of challenges lodged; also the numbers who presented themselves to vote whose name did not appear, and then at that time you can determine if it would affect the outcome of the election and then handle the challenges at that particular time. Mr. Ginn met with the representatives of the organizations and they were in agreement with this process.

Mrs. Potts -" The challenge voters; are you referring to voters whose names are not listed?

Dr. Smith - The challenge voter will be the one whose name is on our eligibility list, but one of the organizations has challenged their eligibility to cast a vote. It may be the name of a consultant or an assistant principal or something of that nature listed. They would challenge the eligibility of that person to vote. Another would be the one where the name does not appear on the eligibility list; the employee indicates that they are eligible to vote and they should be on the list but are not. In my opinion, the procedures being used by the staff in conducting the election today are well received; they are workable procedures and they have necessary safeguards built in and provided for in the process. (3)

United Appeal Drive - The employees not represented by ACT in negotiations have reached their goal on the United Appeal Drive. By our negotiated agreement, ACT has the responsibility for the United Appeal Drive for those employees they represent in negotiations. We assume the responsibility for other employees. Each of us has a budget and we who are not represented by ACT have met our budget.

Mrs. Potts - Will we need to act to approve the procedure for challenges?

Dr. Smith - It is almost after the fact, but it might help to approve it in case we do need to conduct a hearing. At the time that you enter into it is when you get down ip the hearing process. This is the procedure that Mr. Ginn and staff were utilizing this afternoon. It is one that the Election Board and the Judge concur as being one that would be reasonable, and both organizations have agreed to it. You could approve it if you would like, and it would go with your other guidelines.

Information to the Board cont'd

626

MINUTES OF MEETING OF OCTOBER 25, 1976 - CONT'D —

R. #320 Approval of Guidelines for Challenges in Balloting Election Procedure

—

Mr. Donwerth - I move that we approve the guidelines for challenges in the election procedure for professional educators.

Mr. English - Second.

}

j |

! |

UNFINISHED BUSINESS R. #321 Selection of General Counsel

Dr. Start submitted a motion which was seconded by Mr. Brown at the meeting of October 18, 1976 for consideration at the meeting of October 25, 1976, that "the law firm of Jernigan, Groves, Bleakley and Hood be selected’, as General Counsel for the Oklahoma City Board of Education. This recommendation of the committee is not unanimous."

| | | i i

Mr. Donwerth - I would move that we table this motion until next week.

Mrs. Potts - We have a motion to table; is there a second to the motion?

Mrs. Hill - I will second.

Mrs. Potts - A motion to table is nondebatable, so we will have roll call on the motion.

On roll call, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the motion to table failed.

Mrs. Potts - The motion is on the floor for consideration.

Is there any discussion?

Mrs. Hill - You noticed the recommendation of the committee was not unanimous, and of course I will not be able to vote for this firm. I think probably all that the Board received was the information we had received and I do not know how much outside homework was done. I did compare all the finalists; stacked them up against the job description and I felt like that we had other firms that better matched the job description that we have adopted. I also checked some recommendations from other people in the community and felt like that some of the other firms did receive a better recommendation than this firm, and of course I would like the best firm for this position.

Mr. Donwerth - Madam Chairman, I, too, feel like I must say something about this. This Board has dedicated itself to an affirmative action policy. We as a Board received a dossier on the three firms that were selected as the finalists. With no interference from the Board, only from the committee the three firms were selected. I feel that we had in one of the firms two energetic young attorneys. There was a young lady that was a member of one of the firms that it is my understanding that she is one of the three top attorneys in the state and one of the top ten female attorneys in the United States. I feel like that we are bypassing our own policy of affirmative’’action when we pass up the opportunity to select this firm with this young lady as a member of the firm. I am sorry.that the Attorney General has ruled that we cannot adjourn to executive session. I cannot honestly vote for the firm because I believe that there is a direct conflict of interest on the Board. Mrs. Williams - I looked at all three of them and I would like to call to your attention that we do have an affirmative action plan and we do have an affirmative acta on director. From my side of the tracks we have been pushing very hard since 1865 for inclusion of the blacks in nondiscriminatory fields. And finally when we did get around to getting the nondiscrimination clause, here came the women and pushed us back; now push the poor blacks back because you have got to get a woman. And blacks have been waiting all this time. This is with malice toward none. The first thing I looked at was to see whether there were any black people on any firms. I know that there happened to have been Jewish representation on some, and the one firm that I knew there was a black partner fell out of the sifter real fast. Again, we have an affirmative action officer and we have an affirmative action plan, and I am hoping that when this officer gets her feet on the ground that she will, in keeping with her committee, insist that people be on board, not just a written policy that is lip service only like I see in the want ads in the daily papers, a written policy on the wall and nothing. But I see no reason for delaying this. This firm has come out of committee and I think we had better get on with the show.

Mr. Brown - I also would like to remind you that when we took these applications, we took them in an area of confidentiality. We understood that these names would not be released and we deliberately did not decide to discuss them in an open Board meeting because we did not feel it was fair to the firms, and I personally think that with that in mind to continue to do so is going to compromise their own confidentiality and I would think in the future compromise any other kind of situation where we might want to ask people to apply. So I would hope that we could go ahead and vote.

627 MINUTES OF MEETING OF OCTOBER 25, 1976 - CONT'D

Mrs. Hill - You know that this firm cannot be paid out of General Funds; they would have to come from federal funds. When will we be receiving more federal funds? I understand that what federal funds we have are already in the General Fund; right?

Dr. Smith - I am sure that everything that we have received to date is in there; however, I am not sure that I know the answer to your question specifically. We normally get our 87^, Impact Aid monies in two or three different payments. We have received the last payment for the last fiscal year and it has been deposited. We have not received our first payment that we would be entitled to for 1976-77â€˘ That normally is received in January.

Mr. Donwerth - Our Impact Aid funds are the only federal funds that are unattached that can be used or put into the General Fund; is that correct? Dr. Smith - I believe that is right, Mr. Donwerth. I think that those are the only ones that do not come as a result of a proposal, that must be utilized for a specific purpose. Mr. Donwerth - And according to the Attorney General's ruling or opinion on this, a legislator cannot be paid out of state appropriated funds; correct?

Dr. Smith - I think I am familiar with that opinion, but I think it would be appropriate for your attorney to respond. Mr. Donwerth - Mr. Johnson, could I ask you that same question? Mr. Johnson - It is an Attorney General's opinion; also the State Supreme Court has held the same thing. They had a case where a member of the legislature was a school superintendent, and the Supreme Court held that he could not be paid out of state appropriated funds. And then the Attorney General considered this specific question about whether a member of the legislature could serve as an attorney for the school district and said that there would not be any conflict of interest but he could not be paid out of the General Fund.

Mr. Donwerth - Because one member of this firm, is a the only funds that we have available that he could funds. The total Impact Aid funds represent 1^ of Dr. Smith? We receive something less than $500,000

member of the legislature, then be paid from are the Impact Aid our total budget; is that right, in Impact Aid funds?

Dr. Smith - In the vicinity of $500,000 to $600,000. Mr. Donwerth - This would represent less than 1^% of our total budget then. I know that one of our neighboring school districts has a legislator as an attorney; however, they are extremely well reimbursed by federal Impact Aid funds that represent a large amount of their budget, where we are talking about 1^% of our budget being tied up for this one purpose only. I realize that we have one teacher in the same position. Mr. English - Did I understand that that was $500,000 or $600,000 that we are talking about? I haven't heard the amount of the fee or whatever we are paying these attorneys, but I certainly don't intend myself to vote to pay them $500,000 a year. Mr. Donwerth. - Myv point is that we are taking a 1^% slice out of our budget and that is all that they can be paid out of, that one portion of our budget. I really don't feel that we can justify 1^% of the budget___ . Mr. Brown - Do I understand that you would want this to be consistent and that you would then want us not to employ the teacher who also is in the same position?

Mr. Donwerth - We have one teacher in that position right now. Mr. Brown - That's right.

Would you be in favor of his dismissal on that basis?

Mr. Donwerth - No, I don't believe in his dismissal.

Mr. Brown - Are you going to be consistent with your argument?

Mr. Donwerth - With a teacher running for the legislature? Mr. Brown - Are you going to be consistent with the fact that you have one being paid out of Impact Aid funds? So you would be in favor of us not retaining this man as a teacher in our system because he is in the State Legislature? Mr. Donwerth - We are talking about a firm as opposed to a single teacher. Mr. Brown - We are talking about a principle. have a right to run and represent___ ? Mr. Donwerth - Of course, I do.

Do you believe that anybody ought to

That is their right.

R. #321 Selection of General Counsel - cont'd

628

MINUTES OF MEETING OF OCTOBER 25, 1976 - CONT'D

R. #321 Selection of General Counsel - cont'd

Mr. Brown - And that is the reason, I believe, that we have made this provision for this teacher; is that right? Mr.

Donwerth - I believe the teacher was a teacher prior to becoming a legislator.

Mr. Brown - So you would be in favor, if we used this reasoning, of eliminating the teacher?

I i

Mr. Donwerth - No, I am talking about hiring a firm that only 1^ of our budget is the only area that they can be paid out of.

j f

Mr.

Brown - Do you think that there won't be enough

money there to pay them?

Mr. Donwerth - I am confident that there will be enough

money to pay them?

Mr. Brown - Is that taking money away from something else? Mr. Donwerth - Not really; no.

Mr. Brown - So really the pot that it comes out of is not that important? Mr. Donwerth - This is the only area that we can take federal funds and put into the General Fund.

Mr. Brown - So in effect these funds are General Fund monies? Mr. Donwerth - What I am saying is we are tying our hands then with the number of teachers that we have that can run for the legislature. Mr. English - We don't pay them that much to where that $500,000 is going to be adversely affected. We have one now. If you took all of them that we have in Oklahoma County and put them in the legislature, which I asusme would be around 20 or something maybe, you are only going to talk about half of the entire amount of the 87H (impact Aid) funds. And plus the fact, when you take it out of the 87H funds, you have just freed the General Fund money that is now being used, as I understand it, to pay the attorney. So it is just one pocket or the other, whichever way you want to go with it.

Mr. Donwerth - It doesn't free any of the General Fund, because the Impact Aid funds go into the General Fund. Mr. English - That is what I am saying. about 87H monies.

It is all one thing, and you are talking

Mr. Donwerth - We are making an exception in this case where 1^% of our budget___ ; if we didn't have federal Impact Aid funds, we couldn't do it.

Mr. Brown - But we have already made that exception; ,th,e precedent has already been set. Mr. Donwerth - Fortunately, we have 1^ of our budget that is federal Impact Aid funds. Dr. Start -*Madam Chairman, I think there are more substantive issues that we can discuss. This is nothing but a smoke screen.

Mr. English - I have a question about the financial arrangements on this. We are talking about hiring them for General Counsel. What is going to be the fee on this? Dr. Start - The committee has not felt that it is their responsibility to develop a contractual arrangement at any point in the interview or in their consideration. That now would be either a subsequent duty of the committee, if the Board so sees fit, or the Board itself to discuss the actual financial contract with this firm. We have discussed with "the firms in general terms a fee for service. We have not discussed the specifics with any firm. And we did not feel that was the charge of the committee to enter into a specific contractual negotiation. Our charge, as we understood it, was to screen all applicants, receive applications, interview and then recommend to the Board that individual or firm which we the committee felt would best represent this Board of Education as General Counsel. And this is exactly what we have done. I would visualize that subsequent to the Board acting on this motion, the Board would then charge the committee or Dr. Smith, or the President, whoever it decides, to enter into the actual financial contract, so be it. Mrs. Hill - Should that not be done before? of time?

Should not a salary be worked out ahead

Mr. English - I guess if one is not worked out, we would end up not signing the contract and we would have to go back to the drawing board.

Dr. Start - Obviously, the contract would have to be approved by the Board. If the Board then didn't approve the contract, you are right back where you started.

629

MINUTES OF MEETING OF OCTOBER 25, 1976 - CONT'D

Mrs. Hill - In other words you would "be voting to negotiate?

Dr. Start - No, the motion says to select. And this is exactly what we are recommending to the Board. Subsequent to the approval or disapproval of this motion, it is up to the President to charge either the committee or another committee or Board Member to draw up a contract which, again, would have to be approved by the Board. And if the Board didn't approve the contract recommended, then you go back and renegotiate the contract. That is the way we do things in the United States.

R. #321 Selection of General Counsel - cont'd

Mr. Brown - I would remind you that was the process by which we employed our Superintendent. We did not vote on the Superintendent's contract the night that we selected the Superintendent.

Mr. Donwerth - I believe though that it was spelled out in a brochure where we advertised the areas of pay. And I know it was a wide range from one figure to another. I don't remember any employee of the Board being hired that the salary wasn't part of the recommendation. We hired our treasurer that way. We came back with that we would select this individual as treasurer of the Board at a specified salary. Mrs. Hill - I didn't remember how it was done. I was not on the Board when the Superintendent was hired. It was a point of information that I wanted. The way Armond explained it would be fine with me. Mrs. Potts - If there is no other discussion, I think we are ready for a vote.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. After roll call, Mr. Donwerth stated: I believe that any employee of the Board should be employed with unanimous consent of the Board; I would like to change my vote to aye. Mrs. Hill stated that she concurred with Mr. Donwerth's statement and would like her vote changed to aye also. Therefore, Mrs. Potts declared that the motion carried unanimously. Mrs. Potts continued: I would like to, with the agreement and consent of the Board, return this assignment of working out a contractual agreement with our newly hired firm to the committee that worked with the various applicants for this position. And that committee is composed of Mrs. Hill, Dr. Start, and Mr. Brown, with Dr. Start as chairman.

Mrs. Potts asked members of the firm of Jernigan, Groves, Bleakley and Hood, who were in the audience, to stand.

Consideration - Goals and Objectives Mrs. Potts relinquished the Chair to Dr. Start and stated: I would like to make one amendment to these goals. We were discussing at last week's meeting a concern about the impact of institutional racism and sexism, and a concern about how these goals that reflect what student outcomes we are hoping for will be in setting percentages that we are striving for, whether they really deal with this problem. I am still not convinced that Âąt> does, and I would move that we would add a 6.3.12, which would just be one more objective under the developmental goals that would read - "By the end of the twelfth year 70% of the students will recognize the effects or results of institutionalized practices, procedures and regulations that are discriminating." Mr. English seconded the motion. Mrs. Potts - I think one of our concerns should be that as young people when they become adults, they are in a position to be aware of the ways that institutions do discriminate without any one individual assuming any responsibility for what happens, and that they should be aware of how this happens so that they can in being members of businesses, or organizations, or groups avoid these kinds of practices. An example of this might be that some years ago with no one having any intention to discriminate whatsoever within our own school district, when there were seminars provided to give people the opportunity to qualify themselves for administrative positions, many people were not advised that this option was available to them; that most of the people who were informed that they could attend these seminars and consequently put themselves in a position to be better qualified were not advised of this. Of course, we are now much more aware that we have a responsibility to so advise all of our employees. But this is the type of institutionalized racism or sexism that I feel we want our young people to be educated to take precautions against.

Mr. Brown - I would really like to speak against the motion. Not because I am not in sympathy with it, but simply because I still think the whole area of institutional bias or institutional sexism is a fairly euphuistic kind of area. We know certain things, but there are still an awful lot of areas__ ; that is a relatively new area of consideration in terms of racism and bias. The problem you have is that when we get it down to the local building level and to the problem of identifying, trying to help

Consideration of Goals and Objectives

630

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Consideration of Goals and Objectives cont'd

MINUTES OF MEETING OF OCTOBER ??, 1976 - CONT'D

Mr. Brown cont'd

■ I

people to understand, as long as you are dealing with the blatant obvious kinds of | institutional racism, then I can understand how that could be recognized. But it | isn't going to be very long before those are going to be very fine points of the law; < those are going to be very fine points of interpretation; they are going to be very § fine points of understanding. And if we incorporate that into our goals, what we are i doing is we are asking people to be able to develop curriculum and to evaluate some! thing that at this point/is still kind of a fuzzy area. I know it isn't fuzzy in your i mind, but in terms of the kinds of problems that you have and the kinds of things that j you attach it to, institutional racism, you could attach that to anything. Then it | appears to me that you are just opening up a kettle of worms that you are not going = to be able to handle. I am not sure that this kind of goal is ready to be incorporated^ into a school system goal as an educational objective at this point; maybe it could ; be two years from now or three or four when it begins to be clarified. I realize human relations people or maybe affirmative action people think that is all clear, i but I know that it is awfully easy to fog that area up. It is clear and it is s blatant problem areas that are not nearly so clear, and it is for this reason I would have to oppose the motion at this time. Mrs. Williams - So if it is all right two years from now, why isn't it all right now?

Mr. Brown - Because I don't think we understand it.

Mrs. Williams - Then we would work toward understanding it.

Mr. Brown - These are educational objectives. What we are talking about is incorporating it, I suppose, next year into the curriculum as a part of a far-reaching effect so that every Social Studies teacher understands what institutional racism is or every English teacher or every Political Science teacher or everyone involved. That is a fairly sophisticated area and we are not ready to do that, and the understanding isn't there at this point. The blatant institutional, racism obviously, but the subtle kinds of things that come up in a whole area, I think that the litigation in this area is just beginning. I don't even think that it is a developed area yet in terms of understanding. How can you teach what you don't understand, except in its broad | aspects? I am not denying the need to do it. I am saying let's wait until we have | a handle on it better. Let's wait until it is more clear. Mr. English - For the past two years, at least that I can think of, the National School Boards Association has had institutes, workshops on racism, and institutional racism, and I think they would certainly be willing to have some of our people come up and attend some of those workshops where, they can get .in and .learn a bit more about this and become more knowledgeable about it. I think that certainly in the time that is required for these goals and objectives, our own people could have a good handle on it by that time.

Mr. Brown - If I were to poll this Board, I wonder if we could come up with seven responses right here of examples of institutional racism, or even a good definition beyond what Pat has given. Mrs. Potts - If we were talking about what the metric system is, even something as specific as. tlT&b, we might have different ideas. I think we have experts and we have people who can do the kind of research we need to provide the kind of curriculum and training so that this can be made available.

Mr. Brown - I am doing all of the argument. This came up last week. Is our committee or a representative of our committee present? Maybe I am arguing your case and you have a handle on it and I ought not to be arguing it. Dr. Rippetoe, if you all are ready to do that, then I will vote with you, but I don't see it. Can you respond to that or do you care to? Dr■ Smith - Let me point out one thing, that this is not Dr. Rippetoe's goals and objectives. He is merely charged with the responsibility of coordinating this process, and these have been examined by a number of people with input from a large number of professional educators. Dr. Rippetoe - I appreciate that point of clarification, Dr. Smith, because as you indicated, I am just the chairman of it. As I recall, this did come up back in the early meeting in July when we first started meeting on the objectives. And as the committee met they felt like that the items that they were incorporating here would best deal with institutional racism as it is applying to student outcomes and the best that they could do. Since that time we have not had any input from anyone else regarding institutional racism. I am not too sure that we can teach this, as you indicated. I am not aware of any way that we can and then measure whether or not we are being effective as a measurable objective. Mrs. Potts - Have you talked with any of the staff of the Human Relations Department about whether they are familiar with any information or data out now that would provide a base for this?

631

MINUTES OF MEETING OF OCTOBER 25.,..1976 - CONT'D Dr. Rippetoe - In the way of recommendations, we haven't had any input from the Human Relations Committee other than the two members that did serve on our particular committee. Dr. Start - Are there any other questions for Dr. Rippetoe? Is there any more discussion about this amendment? Are you ready to vote on the amendment? Madam Clerk, call the roll please.

Consideration of Goals and Objectives cont'd

On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Dr. Start declared that the amendment carried. Dr. Start - Is there any discussion about the main motion? or discussion?

Any further amendments

Mr. English inquired as to whether a motion had been made for approval of the goals and objectives, at which time Dr. Start stated that the Chair was open for a motion. After further discussion, Mr. English moved the approval of the goals and objectives as submitted by the Superintendent with the additional wording proposed by Mrs. Potts. Mr. Brown seconded the motion. Dr. Start then called for discussion of the motion as moved by Mr. English.

Mr. Brown - I want to say again that I think to vote that additional wording is a mistake. I do not think that our Human Relations Department has any expertise to provide or they would have provided it. We are getting to the place where the tail wags the dog. And when you get to that place then you are missing the whole point. There is nobody on this Board that is not more committed to human relations than I am, and you know it. But for us to continue over and over again to have things brought in at this level and find out they are not even considered by the committees, in my opinion that is a mistake. You heard the chairman of the committee say that the only input that they had in terms of this particular item was sometime ago, and they have gotten no input since. Over and over again this happens to us. At this point in the meeting, Dr. Start ruled that the amendment moved by Mrs. Potts and passed was out of order and called for a motion on the original issue.

Mr. English then moved for approval of the goals and objectives submitted by the Superintendent. The motion was seconded by Mrs. Williams. When Dr. Start called for discussion of the motion, Mrs. Potts stated: I would like to make an amendment to this main motion, and the amendment would read under 6.3.12 "By the end of the twelfth year at least 70% of the students will recognize the effects or results of institutionalized practices, procedures and regulations that discriminate ."

Mr. English seconded the motion for the amendment. It was then moved by Mr. Brown and seconded by Mrs. Hill that the amendment be referred to the Goals and. Objectives Committee for proper consideration before it is brought to the Board*as part of the main motion. After a brief discussion regarding proper parliamentary procedures in considering Mr. Brown's motion, Mr. Brown withdrew the motion and Mrs. Hill the second. Mrs. Potts then made the following motion: I would move that we ask the committee that has been working on goals and objectives to meet with the Human Relations Committee and consultants and consider the possibility of adding under 6.3.12 an additional objective that would read similar to - "By the end of the twelfth year 70% of the students will recognize the effects or results of institutionalized practices, procedures and regulations that discriminate," and report their recommendation to the Board within two weeks. Mr. English - Second.

Dr. Start - What is your pleasure on this motion?

R. #322 Additional Objective Referred to Goals and Obj ectives Committee and Human Relations Committee

Do you want to vote?

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Dr. Start declared that the motion carried and returned the Chair to Mrs. Potts.

Mrs. Williams - We have Mrs. McCoy here. Would I be out of line to say that perhaps she can shed us some light on the planning for institutional racism?

1â€”

Mr. Brown - I would say that when it gets back to committee, Mrs. McCoy will have plenty of opportunity to give her expertise at that time. Mrs. Potts - I think we can expect full consideration of this from the committee.

632

MINUTES OF MEETING OF OCTOBER 25, 1976 - CONT'D

R. #323 Motion Regarding Proposal on Educational Television Referred to November 1 Meeting

Dr. Start made a motion which was seconded by Mrs. Hill at the meeting of October 18, 1976 for consideration at the meeting of October 25, 1976, that "we accept the proposal on Educational Television as outlined by the Superintendent." Dr. Start - We are scheduled to receive a complete administrative evaluation report next week on this same issue and it seems inappropriate to take it up now. I would suggest that we just hold this over until next week and deal with it in its entirety, and I so move. Mr. Donwerth - Second.

Mrs. Potts - We have a motion made by Dr. Start and seconded by Mr. Donwerth that this motion be acted upon at next Monday's meeting which is the time at which we had been previously scheduled to make a decision regarding the television station's future anyway. Is there any discussion of this? Let's have a vote.

NEW BUSINESS Consideration to instruct the Board's Attorney to Submit the 3iannual Report bo the U. S. District Court

In referring to the Biannual Report due to the Court, Dr. Smith stated: We did provide you with copies of the Biannual Report. The portion in the bound material is statistical in nature, material required by the Court to be submitted. The membership as of October 12 was approximately 31$ black in our total school district. We are slightly below the predicted membership as of the end of the quarter, but I will remind you again that this data was as of October 12. The statistical data also shows that our total certificated personnel staff consists of almost 2,600 employes (2,597â€˘2), and that employee group is comprised of 25.6$ minorities or black. We are required to submit the data on legal transfers. The total number of students transferring into District 1-89 is 298. The total number of students transferring from District I-89, transfers that go through the County Superintendent's Office, is 165. So again, we have almost twice as many students transferring into our district as we have transferring out. In addition to the statistical data, we have a report, Positive Activities. These are, in addition to the information previously submitted to the Court, positive activities which this school district has originated or has been in the process of implementing. This includes the fact that our Affirmative Action Plan was adopted; that we have employed an Affirmative Action Director. It includes information on the adoption of the Human Relation Committee Report',- the fact that we employed a Coordinator of Human Relations; we employed the Human Relations Specialists at Grant, Southeast and Classen. It has information and an attachment of the Parents and Students Handbook which was revised by the committee. It also includes information on the in-school suspension program at Harding, Jackson and Douglass. It has a copy of the proposed goals and objectives, indicating again that these are in the process.

Mr. Brown - I noticed that the Affirmative Action Policy is there. It concerns me that we would submit the Affirmative Action Policy to the Court, though we have adopted it, when our Affirmative Action Officer has felt that it is inadequate and our monitoring'hcommittee has reported to us that they feel it is inadequate. It would seem to me that since the minutes of our meetings are also being visited, I am not so sure that it is so appropriate to report that, when the Affirmative Action Plan does not have the recommendation of our own committee. Dr. Smith - I don't believe that I would interpret Mrs. Wilson's statements that it is inadequate. I think that her comments or statements have been that certainly it can be revised and that will be one of her tasks. But I think as has been indicated, it is a good start and certainly much better than anything we have had previously.

Mr. Brown - I thought I heard the monitoring committee say that it could not endorse the Affirmative Action Report. I guess presenting it to the Court as a show of good faith is all right, which is the intent. Mr. Donwerth - Since we are going to amend the goals and objectives portion of this or because it is up for consideration and this hasn't been accepted or considered yet, and the possibility of an amendment or a new paragraph being added, I wonder if maybe we are submitting something for consideration that may possibly be amended at a later date. Mrs. Potts - I would think at any point that the Board might act to amend anything here, that we could merely provide an addendum that would be sent to the Court with the report. I wouldn't think we would need to hold up sending any reports because of that.

Dr. Smith - Actually the goals and objectives were not presented as having been adopted. They are an attachment of the human relations updated status report, indicating that these had been made available for every teacher to review and all. So it really is a part of their report and does not make mention that they have or have not been adopted by the Board.

633

MINUTES OF MEETING OF OCTOBER 25, 1976 - CONT'D

Mr. Donwerth - I move that we instruct the Attorney to submit the Biannual Report to the United States District Court on the Maintenance of a Unitary School System including the updated list of positive activities within the schools during the 1976-77 school year. Mr. Brown - Second.

R. #32^ Board's Attorney Instructed to Submit Biannual Report to >â€™the Court

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye: Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. ADJOURNMENT

A motion to adjourn was made by Mr. Donwerth and seconded by Mrs. Williams. voted aye.

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Clerk Approved the 1st day of November, 1976.

All members R. #325 Adj ournment

63^

MINUTES OF MEETING OF NOVEMBER 1, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, NOVEMBER 1, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Call to Order

All visitors present were welcomed by Mrs. Potts. A special welcome was extended to members of the FFA Chapter, John Marshall High School.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

Mrs. Potts presented Ms. Myrtle Edmond, President, Association of All School Personnel, who introduced Mr. Wesley Holley and Mr. Steven Collier, Teachers from John Marshall High School, who gave introductory remarks regarding the recognition of Mr. Harvey Gene Ogle, Custodian, Eisenhower Middle School, for having been selected as Employee of the Month. Dr. Smith then presented a Certificate of Recognition to Mr. Ogle on behalf of the Oklahoma City Board of Education and the Association of All School Personnel. After informing the audience of the policy governing speakers who address the Board, Mrs. Potts called on the following:

(1)

Mike Barlow, President, American Federation of Teachers

(2)

Troy Bartlett, Representative, Laborers International Union of North America

(3)

Joyce Drew, President, Association of Classroom Teachers

Before Mr. Barlow spoke, Mr. Brown stated: Before Mr. Barlow speaks, I would like for you to clarify as your point of privilege whether or not he is an employee of the district. If he is not, then he does not have the right to speak. If he is, then he does. Mrs. Potts - As you are aware, we did attempt to develop and could not arrive at a consensus on it, and therefore Chair to rule on, and I will rule that we will allow Mr. that he is president of one of our teacher organizations large portion of our school district employees.

a policy on this recently it leaves it back to the Barlow to speak on the basis and therefore represents a

Mr. Brown - If Mr. Barlow is permitted to speak, is he the only one permitted to speak as the representative, or are other members of his organization permitted to speak? Mrs. Potts - I have not been aware of our having any policy that would read that only one person could speak representing an organization.

Mr. Brown - We have a policy which says that only members of the school district can speak, which is a policy which I am interested in clarifying. Mrs. Potts - The Chair is ruling an exception because Mr. Barlow is president of one of our teacher organizations. Following Mr. Barlow's remarks regarding a proposed policy for a residency requirement for employees, members of the Board responded:

Mr. Brown - Mr. Barlow, you mentioned Reverends. I presume that you wanted to remind me that that was true of Reverends, but it is not true of Methodist Reverends. In fact,, we belong voluntarily; we commit ourselves to an organization which assigns us where they want us to be; that requires us to live there and live in the parsonage that is provided for us if there is one provided. And as long as we are in that particular service or in that particular commitment we are required to go where we are sent. We can decide not to, but the minute we say no I am not going and refuse to go,

635

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

HEARINGS cont'd

Mr. Brown cont1d then we are subject to be-relocated and dismissed from our position. So it is not true that all people are free. By the same token, all seven of us are required to live in the district, and not only in the district but in the area which we represent. According to Oklahoma law, even though we are elected in the district, if we move out, even to another part in the city, then we no longer can serve on this Board. So we voluntarily accepted that relationship with that understanding when we became a part of this. While it may not be necessarily fair from your point of view, I really don't think it is a moral issue. I think it is an issue of management of resources of which teachers are one of the most important resources that we have, an understanding of other kinds of issues that we have, the understanding of how we as a Board best feel that we can get the task done that we need to get done. I live right on the edge of the district and occasionally I get to go to other PTA groups and pray over those groups, etc. One of the things that I have noticed is that when I go out in these other school districts, teachers are very much in evidence at PTA meetings. When I go to PTA meetings in our district, I find that teachers are not very much in evidence at PTA meetings. In fact, in some cases the principal and one or two are all that are there. That may just be my experience; I don't know. If I lived in, say, Edmond, and the school that I taught in was in South Oklahoma City, do you think that would discourage my wanting to make the trip back.to be involved in that educational process? Mr. Barlow stated that he did not think so; that there are teachers who live in outlying areas who attend various extracurricular activities.

Mr. Brown - I don't know that the residency requirement would change any of this, but it would be interesting sometimes to do a check of how much real attendance we get from teachers in the activities that we have going on, including football games and every kind of extracurricular activity. I can remember when we were going through a crucial kind of problem out at Grant and we had a meeting out there one night and there were a lot of angry parents there, but there weren't a half dozen teachers there. I don't know whether this would change any of that, but that is probably part of what has generated this kind of an emotion, our concern being that we may have the most devoted, loyal, trustworthy, dependable, committed teachers in the world, but we have some concerns. Mr. Barlow responded by stating that some of the best teachers live outside the district and it would not be valid to move someone into the district in order to solve concerns.

Mr. Brown - Personally, I am not in favor of making the teachers who already live outside the district move inside the district. Incidentally, the motion does not say that. I suppose for every teacher position that is open, there are 50 applicants. We now have the opportunity to hire whom we want to. This should not be the only thing involved in the selection process, but I would like to see us begin to have some concern about who we employ in terms of how they understand the way an urban system works. There are a lot of personnel things that are involved. But for the first time we.^can begin to be selective. I am not saying that this Board will vote that, but nfaybeâ€™this is the time to begin to ask in the future what kind of things can we include which will begin to have, among other things, loyalty. I am not saying that a lot of our teachers are not loyal. Mr. Barlow responded regarding other matters that would have to be considered, such as an employee taking a leave for illness, for study, for maternity, and other, and who would then wish to come back into the system. Mrs. Williams - Mr. Barlow, in addition to the loyalty consideration, I think all of our teachers know quite well that we are faced with a money erunch or crisis, but a certain percentage of our income comes from the ad valorem tax. It seems to me that a group that is continually asking for very well deserved raises would certainly want to augment our income by putting their taxes where their jobs are. I think also at times that employees could show their devotion by ensuring that the pupils in their homes are students in our schools. I do know some who transfer their children out of the district. But it is the nasty old dollar which would be a pretty good overriding concern, plus the morale issue.

Mr. Barlow's response included some situations which might occur in the process of persons purchasing property, etc. Mr. Bartlett spoke regarding an election process for support personnel and requested that the Board begin planning as soon as possible to conduct an election to allow the support personnel to select a representative organization. Members of the Board responded:

636

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

HEARINGS cont'd Mr. English - Are you referring to a secret "ballot election like we just went through?

Mrs. Potts - Are you requesting a valid procedure somewhat similar to what certified employees just had?

Mr. Bartlett responded in the affirmative to both questions.

Mr. Donwerth - I agree with Mr. Bartlett. I believe that it is time now that since we have set the precedent of the election with the teacher groups, that the election for the support personnel could follow, and I would hope that at about the same time that we conduct the election next year, and it is my understanding that the Judge said that we do conduct this election each year, that we would also set an election for the support personnel at approximately the same time for the next contract bargaining year. I would like to see us go ahead now and set up a procedure for the election as soon as possible. Mr. Brown - What has gone on between the noncertified groups in the last couple of years? It seems to me that no group really has been able to get a majority of the cards as we have gone the card route. Is that right? Mr. Bartlett responded that it is impossible to have a card count and arrive at a winner.

Mrs. Potts - I would like to ask Mr. Johnson what he feels legally would be the appropriate procedure, whether there is any connection with the Judge who has made a ruling and set up a process here for the certified employees or would we be in a position where we could proceed to do that on our own for the classified personnel?

Mr. Johnson - I think you could. If it is valid for professional educators, I think it would be valid for the nonprofessional educators. The negotiations law says that the nonprofessional educators will be selected in the same manner as the professional educators. So I think it would be appropriate to have an election. Mrs. Potts - Then we don't need to approach the Judge; we could just proceed with following through on setting up the procedure?

Mr. Johnson - No, this selection of an organization for the nonprofessional educators was not an issue in the case and I don't think he could rule on that question. However, I think we could accept his ruling as a guide for the selection of an organization by the nonprofessional educators. Mr. Brown - Before, we were dealing with a confrontation between two groups, one of which had already been a bargaining agent. What we are getting ready to do, and maybe this is what we want to do, is set up a system which is going to produce for us another body of employees with which we must deal in a bargaining relationship. I am not sure that until one or the other has established that route that we want to do that. I am not sure that it is not incumbent on management. I am not sure that since we are management that it is incumbent on us to set up the process by which we then inherit anoth'er bargaining agent that we have to deal with. Mr. English - I think that this would be a very appropriate thing to save some confusion, unless we want to go through the process of having both sides out there competing once again, getting cards and buttonholing the employees. And then when they all come up and everybody has a majority, then somebody has to file a lawsuit and we get into that all over again. I see this as we could just take the initiative for once and say, yes, let's do it without the mess, without the hassle. Sure, there is nothing incumbent upon us. We don't have to do this right now.

Mrs. Potts - I would think one other consideration is administrative man hours. If we wait until a group submits what they claim to be a majority of cards and then go through the whole process of validation, that is going to take considerable man hours. Once it appears that one has the majority, then these same administrative hours are going to have to be put into an election process.

Dr. Start - What Dene is asking is that in this case is it incumbent on management to sponsor an election? I agree with you, Paul; I think that is a fair and honest way to do it, but it seems to me that this is part of your responsibility, Mr. Bartlett. You can hold an election based on what you know the Judge has ruled to be fair. You hold your election. You pay for it. You get the Election Board to certify it and bring us the results.

Mr. Donwerth - I believe we asked them to do that once before and there was so much conflict; the organizationâ€™s personnel changed; they had it set one time and they had a new individual come in and it kind of stopped it.

637

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

#326 superintendent Requested to â€™resent Election â€™rocedure for support Personnel

Mr. Donwerth continued: I would move that we ask the Superintendent to bring us back a procedure similar to that that the professional educators had by the third Board meeting of this month for consideration by the Board to. hold an election for the support personnel. Mr. English - Second. It doesn't say this, but I think staff would want to sit down with representatives of both the organizations to go over it and get their ideas also on what they would like to see in the procedures. We would have that input before we draw up the procedures, and then the staff could come back to us.

Mr. Brown - By initiating this, it seems to me that we are opening the door to an awful lot of mess. I remember when we interviewed one of the applicants for the Superintendent, who was subsequently not selected, who had the problem of negotiating with seven different negotiating bodies. I am just beginning to get a view that we are going to be dealing with two. I can begin to see that it isn't going to be very long before that is going to splinter off and we are going to deal with three and then four and then five. That might happen to us, but I don't know whether it is incumbent upon us to hasten the process along. Mr. English - At present under Oklahoma law, the maximum is two groups - one for professional educators and one for the .noncertified people...

Mr. Brown - I know that there is a group of administrators who feel unrepresented and are doing everything they can to change the Oklahoma law. I just don't feel that is management's job. Dr. Start - Incumbent in this motion, apparently I hear that we foot the bill. How much did it cost the students of this school district for the last election? Do we know that yet?

Dr. Smith - No, we don't have the bill from the Election Board for their portion of it. We had about nine or ten staff members assigned, plus security personnel; so we probably had a dozen staff members assigned for four days last week that were taken away from their other jobs to conduct the election. Dr. Start - I for one am not willing to take any action on this until we see and think a little bit about what we are committing ourselves to. Mr. English - It would seem to me that in the procedures that a portion of that could be worked out with the groups that they would share in the cost. In my opinion, that is one of the items to be talked over with them. As far as how many people we had tied up for four days, I can remember some counting of these cards from both groups that took a lot of manpower. We are talking about it took some manpower back there in the past. And if we want to wait until everybody goes out and collects their cards and goes through this Mickey Mouse operation one more time, we can do it. We talk about morale in the system. That sure is going to help it a lot. We have a chance now to avoid this thing. If we have learned anything from the-past, I hope it is that.

Mr. Donwerth the Board paid pressures that trying to talk

I believe the dollar factor would be less by holding an election if for the entire election, than it would be with the card count and the Are involved in trying to get the cards signed and the lost time of Joe into signing a card for this organization, etc.

Dr. Start I get the impression that when labor wishes to hold an election amongst an employee group for a representative to management, that that election is the responsibility of the labor force. What I am anxious to hear is this whole thing be further defined before we leap into just saying, yes, we will have another election; yes, it will be held in this manner; this kind of thing. Mrs. Potts - I wonder if there are any other questions to direct to Mr. Bartlett while he is at the podium?

Mr. Bartlett referred to the state law which he stated says that the bargaining representative for support personnel will be selected exactly as that of the educators. He also added that his organization would not be opposed to absorbing some of the cost. Mrs. Potts - I would like to ask the Board that when we have people appearing the Hearings portion, if you have any questions to ask of them while they are podium, feel free to do so, but let's save our comments regarding the subject until later on. At least, let's let our speaker take their seat and then you proceed.

during at the matter can

Mr. Brown - I would remind the President that she did allow a motion during this same period. Mrs. Potts - What I am trying to do here is to keep us from having an ongoing dialogue while someone is up at the podium, and I think you would agre-e that that might be desirable.

638

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Mr. Brown - I agree with you. Mr. Donwerth - Since next week we are going to be meeting in one of the neighborhood, schools, and unless we go ahead and approve this, this evening, one way or the other, the staff really won't know what to do since we won't be taking, votes next week to get it back by the third meeting. Mrs. Potts - Either we can proceed with the impression that is given to staff that we would like for them to explore the possibility of cost being assumed by the two organizations in part or wholly, or we can have an amendment to the motion that would read in that manner.

Mr. Brown - That is not the only thing that I am concerned about. I am concerned about whether we ought to do it or not, and not just for cost but for a number of reasons. I hate to tell the staff to proceed with something we may or may not accept. You will remember that the court directed us to be the ones who were the agent for holding the election; otherwise, we could have instructed the organizations to do that, but it chose to instruct us to do that. The Judge said that it is everyone that voted; everyone that was present and voted determined the majority or the minority. Is that the way we want it to be, or do we want it to be a majority of the support personnel? Right now it seems to me if we hold an election, at the end of that day if 10 people have gone out and voted and eight of them voted for a particular organization, then they become the bargaining agent. Mrs. Potts - Unless we have a sizeable number of people who indicate they wish no one to represent them.

Mr, Brown - If they don't show up, their negative vote is really a positive vote for representation, isn't it? Mrs. Potts - You don't have the silent vote having an effect.

Mr. Brown - In my opinion, we need to raise some questions about that. These two organizations and the court directed us to resolve it in the way that we resolved it, but at the end of the day we are going to come up with a bargaining agent. Is that what we want? Mr. English - I don't think staff would come back with that kind of recommendation. This one is not under the court. So then we would draw up a procedure that says you have got to have a majority of all of the people who are eligible to vote in this election. I really believe that is what staff would come back with.

Mr. Brown - If we don't vote for the motion, they won't come back with that. probably would not come back with anything, if we didn't ask them.

They

Mr. Donwerth - According to the state statutes, the support personnel are to use the same method for arriving at who is going to be the collective bargaining agent or representative as do the certificated personnel. I am sure the Judge realized that he was setting this not only for the teachers, but for the other employees as well.

Mr, Brown - He hg.d the teachers on his back. didn' t think "about it.

Maybe that is the way it goes, but he

Mr. Donwerth - He should have thought about it, because that is the way by state law it has to be. Mrs. Potts - I see no reason why we can't get legal advice for our staff in drawing this together, and these recommendations I think can solve this problem. We do have to decide whether you want to proceed with a vote on this tonight or postpone the vote. Is the Board willing to go ahead and vote on this tonight? All right, let's have roll call on this motion. At the request of Dr. Start, Mrs. Potts asked the Clerk to restate the motion, which was to instruct the Superintendent (staff) to bring back an election procedure for support personnel similar to that of the professional educators by the third Board meeting of this month (November) for consideration by the Board to hold an election for a bargaining representative. On roll call, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Mrs. Drew's remarks were in. regard to a proposed residency requirement for employees in the Oklahoma City School System. Members of the Board responded.:

R. #326 Superintendent Requested to Present Election Procedure for Support Personnel - cont'd

639

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Mr. English - You made a statement about this being a ploy to keep teachers divided and under the thumb of the School Board. Could you explain to me a.little bit about that, a ploy to keep teachers divided; what are you talking about? How does this keep teachers divided? It seems to me that if I hear what you are saying, that they are very united on this issue; that this has united teachers rather than divided them.

Mrs. Drew - I think probably 90% of the teachers are against the residency requirement, but there are those teachers out there that I have heard from that are for this. They have the same concerns that the School Board has.

Mr. English - So we have got a 10% division?

Okay.

Mr. Brown - I am bothered about the "under the thumb" bit. the thumb?"

What do you mean by "under

Mrs. Drew stated that there are some teachers that feel like the Board of Education is setting up all kinds of rules and regulations and they must abide by them in order to hold their jobs, and that teachers should be allowed to live anywhere in the district they like without fear of their jobs.

Mr. Brown - Is that true about anything; teaching methods? Mrs. Drew responded that they were talking about the residency requirement.

Mr. Brown - I am talking about the right of this Board to establish rules and regulations regarding teachers. Is that true about anything that we might say? I notice that every time we vote for anything that happens to be the least bit unpopular, somebody doesn't like it and thinks they are under our thumb. Is that right? Mrs. Drew again referred to the right of a teacher to live where they would like to live.

Mr. Brown - Is that a constitutional right?

What right is that?

Mrs. Drew stated that is the right of any citizen to live where they like to live.

Mr. Brown - But what is the right? People are writing in and saying it is a right. What right is it? Is it a constitutional right? Is it a legal right? Is it a human right? Maybe it isn't a wise decision of ours; maybe we shouldn't do it, but how is it violating a right? What are your rights as; a teacher? Your rights as a teacher are those things that you accept under the contract that you sign. Isn't that true? Mrs. Drew responded in the affirmative and stated that when she signed her contract there was not a residency requirement.

Mr. Brown - But if we require of new teachers residency and put that in their contract and say so when we interview them, this is going to be one of the stipulations; do they then have the right not to reside in the district when it is in their contract that they should? Mrs. Drew stated that qualifications should be based on whether they are a qualified teacher and. not~on where they live.

Mr. Brown - But who ultimately is the decision making body related to the employment of teachers? Mrs. Drew responded that the Board sets the policies.

Mr. Brown - So we are the ones that decide within the framework of the state certification procedure. We are the ones to decide who we hire as teachers. You work for us. We may treat you unfairly, if that is what "under the thumb" means, but you have a choice. You don't have to re-sign your contract if we do that. You have a choice to contend with us to try to get us to change that. You even have a choice to go out and endorse somebody when the.elections come up who has a .different point of view, and you do. You can work very hard to determine who sits in these chairs. So you do have some recourses. In other words, the rights you have in this case, unless it is declared illegal in the court, is the right that this Board decides, as I understand it. Mrs. Drew again stated that she thought teachers should have the right to live where they would like to live and residency should not have anything to do with the employment of a qualified teacher.

Mr. Brown - I know a bank that when it hires an employee, particularly at a certain level, it says if you are going to work for us, you are going to live in our community. That is a part of the employment contract. And if the person says, no, I don't want to live in the community, the bank says, fine, you have all the qualifications in the world; you are a great accountant; you do all kinds of things, but since you don't want to live in our community, we are not going to hire you because we feel like it is very important that you live in the community. Other organizations do have such rules.

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MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Mrs. Drew stated: But I am saying that when my child attends the Oklahoma City Public Schools, I want the best qualified teacher you can hire for my child.

Mr. Brown - I accept that. The 30 minutes time period allotted for hearings having expired, Mrs. Potts continued with the agenda.

MINUTES OF PREVIOUS MEETING

It was moved by Mr. Brown and seconded by Mrs. Hill to approve the Minutes of October 25, 1976 as presented.

R. #327 Minutes

On roll call, Mr. Brown, voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mirs. Potts voted aye. Mrs. Potts declared that the motion carried.

COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS

Dr. Start - The committee that has been evaluating the applicants for General Counsel met last Thursday with the firm that the Board selected and reviewed per instruction of the Board the exact agreement. This agreement'that was discussed was sent to all Board Members Friday. Subsequent to that the Chairman has received some suggestions about modifications of this agreement and we have not had the opportunity of discussing these modifications with the firm. I think it would not be appropriate to introduce this agreement at this point, but to discuss some of these changes with the firm before it is brought to the Board. And apparently the next appropriate time for the Board to look at this would be two weeks hence.

Report General Counsel Agreement

Mr. English - Couldn't we have this next week? I don't think it is that controversial unless somebody wants to make it that way. But it seems to me to be pretty simple. Dr. Start - I wasn't indicating that it was controversial. All I was indicating was our agreement not to discuss business when we go out into our dialogue sessions now. My perception of next week's Board meeting is that.we will have no official agenda other than what we mean to discuss with the patrons in the school in which we are visiting. I think we can certainly sit down and get this hammered out by next week.

Mr. English - I think what we were talking about, the reason for not having big business items on the agenda on these discussion meetings, was that we didn't want a big crowd showing up of people from across town some place, and jamming up the meeting. I would hope that the Board would go along with that, that it would be appropriate to discuss it and vote on it next week.

Mr. Donwerth - I would hope that each Board Member might be able to have a little dialogue in the agreement. There are some areas in the agreement that I would like to talk to the committee on. Mrs. Potts -.With the consent of the Board, why don't we put this off until next week, and then in the meantime Board Members could contact the committee or the Chairman regarding their concerns.

Mr. Brown - I would like to say, though, that like the issue of who speaks before the Board, if you begin to set a procedure and then you continually violate the procedure, then you never have a procedure that is set. If we are not going.to vote on an issue at these meetings, then we need to establish that precedent right now. The first study-discussion meeting we had, we voted on an item that was quite volatile and the recommendations came back to us not to do that. I don't think that this is volatile, but at the same time it seems to me that if we continue to do this, we are violating our own sense of what we are doing, and we certainly don't want to be nonsensical, do we? Mr. English - I don't remember that the Board has officially adopted a policy that said we are not going to vote on business at these meetings. We discussed it, and I would agree that there was a consensus that we shouldn't go into these subjects that are going to cause people to ride buses down hereto discuss them. Dr. Start - Might I suggest then that the committee meet again with the firm to discuss some of these things that were brought to our attention, and that we give a report next week. If everything can be worked out, we will give a report. And also I would like for a consensus of the Board that we discuss some of these issues with Mr. Johnson also. We did not establish that last week, and therefore we have not. Would that be all right?

Mr. English - I think that would be very appropriate. Dr. Start - If we can get it wrapped up, we will present it next week; if not, two weeks from now. Does that sound okay?

6H1

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Mrs. Potts - I hear agreement. Dr. Start - And if you have things to say about this, please call me, because I am not going to call each one of you. Is that clear?

Mrs. Potts - I think there is an understanding. LEGAL AND FINANCIAL REPORTS Attorney1s Report

Mr. Johnson reported as follows: (1) Biannual Report Filed - At the last meeting, the Report due November 1 be filed- with the court. That

(2) Tag Agent Case - In the Tag Agent case, I filed an answer in that case today, which was due today. I alleged in the answer that all fees collected by the tag agent, except an amount to pay an annual salary of $12,000, which is statutory, and to carry a reserve for a continued operation of the office, should be distributed to schools of Oklahoma County. Those distributions are made on an average daily attendance basis. (3) ACT Case on Privileges - In the ACT case to enjoin the Board from permitting AFT to use school mail and other privileges enjoyed by ACT, the ACT has filed an appeal to the State Supreme Court. They filed their appeal last Tuesday (October 26, 1976). That appeal could affect the District Court Order calling for an election to decide the bargaining representative that was issued in the same case, although the appeal purports to deal only with that part of the Order denying exclusive privileges to ACT. We are not under any injunction of any kind from going ahead with the Order which is still in effect, but it is possible that the election part of that Order would be reviewed in this appeal taken by ACT. They have 60 days to file a brief, so it would be determined when they file their brief.

Mr. Brown - If that should be reviewed and vacated, then the election that we have conducted would then be invalid and we would be back where we started. Is that right? Mr. Johnson - Of course,.it would all depend on what the decision of the Court would be. But in the absence of it, it probably would put us back right where we were if the Court held that the District Court was without jurisdiction to issue an Order for the election. It would put us back to the authorization form stage of it. Mr. Brown - It is interesting that ACT would have filed that case having won.

Mr. Johnson - But bear in mind it takes several months for the Supreme Court to hand down decisions, pretty close to a year. Mr. English - I sure hope we fight this one, because I wouldn't want to be accused of dividing the teachers. treasurer's Report

Mr. Ladd gave a routine Treasurer's report. Included in his report, Mr. Ladd stated: I would like to^point out that the General Fund balance is now down to just $7 million. We have received practically all of the income that we are going to receive for this year. Therefore, we will probably be issuing warrants on a nonpayable basis as of the second payroll of this month.

Mrs. Potts - How does that compare with last year or previous years? this time when we___ ?

Was it about

Mr. Ladd - It was very close. It will probably be 15 days later this year than we were last year. However, I would like to point out that the last two years we have paid the statutory limit of 5% interest on nonpayable warrants, and in those two years we received greater amounts of interest on our investments than we have this year. Therefore, I am going to suggest that we reduce this to a maximum of 7^ this year rather than pay the full 5%. And I would like at this time, if I am permitted to do so, to reduce that to if it looks like we can do that when the time comes. R. #328 rreasurer Authorized Regarding Nonpayable Warrants

Mr. English - I would so move that the Treasurer be authorized to issue nonpayable warrants at this rate (a maximum of but as low as if possible) that he has recommended. Dr. Start - Second.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and. Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

642

MINUTES OF NOVEMBER 1, 1976 - CONT'D

Mr. English directed an inquiry to Mr. Ladd: Our auditors, had made some recommendations, and I wonder if you have had an opportunity to review those recommendations? I think one of the discussion items that they had was instead of putting the money in the 25 banks, to consolidate them into one so we could invest the money there and perhaps make more money.

Mr. Ladd - Yes, I did see that report and gave a answer. We had a meeting last week, and I think Dr. Lunn is preparing an answer to that question along with all the other questions that were on there. Mr. English - I am a little bit confused that the Treasurer places the money, and recommendation coming to us. Now if the fine, but aren't you the one that places responsibility?

about the role here. It is my understanding I guess I assumed that it would be your rest of the staff also has a recommendation, the money in the banks? Isn't that your

Mir. Ladd - That is correct, yes. And of course, a part of that is my answer which will be a part of that final report.

Mr. English - I really think that at least a part of your reporting responsibility is directly to the Board. And I would think that it is fine to have the input of the administration also into this, but I think that really the recommendation should come directly from you on this item. That is just my personal view of your being a direct employee of the Board.

Mr. Ladd - Certainly that is fine with me.

I will be glad to make it to the Board.

Mr. Brown - I would think, however, that the Treasurer would have access to the staff; that he would have the same kind of recourse to the staff to help him prepare what he needs to do as anyone else or any other member of the Board would. While he might very well make the recommendation, it might be possible for Dr. Lunn who has that business responsibility for the district to assist him is. being informed about his decision. Mr. English - I think you restated exactly what I said, that the Treasurer has a direct responsibility to this district, but that doesn't mean that he operates out there isolated from the rest, of the staff.

Mr. Brown - I am sure that that is really what Mr. Ladd meant. Mr. English - I didn't get it that it was going to be a report from.the Treasurer to us, but I am sure it will work out.

Mr. Ladd - I think the reason it was presented the way it was, was simply because the auditors when they presented their letter, they asked for reports from the Treasurer and from the Purchasing Department, all of these various groups, and whoever called the meeting decided it would be simpler to make it all in the form of one report, rather than a report from me and a report from the Purchasing Agent and all of these other people involved in it. I think it is a matter of presenting one report rather than a group of reports. I am guessing at that because they just asked me to prepare a report, which I did. Dr. Start - Mr. Ladd, what are C.E.P. funds under our federal accounts?

Mr. Ladd - .1 am not sure what those funds are.

Those are all various federal accounts.

Dr. Smith - I believe that is Career Education Project.

We have a small grant on that.

Dr. Start - Where are our Impact Aid funds?

Dr, Smith - Impact Aid funds are not deposited in a separate account. They become a part of the General Fund account. They are not funds restricted in use such as these are. Dr. Start - I know, but I think it was pointed out at the last Board meeting about having to pay one of our employees out of Impact Aid funds. Doesn't that have to be a separate account?

Dr. Smith - There is that individual. It the funds going into M & 0 account to pay

a separate M & 0 account set up for that particular payment to is a separate account, not a federal account. Instead of all of the General Fund, that much is held out and placed into a special that individual's salary.

Dr. Start - So that particular account can be funded at any level? Dr. Smith - That's right. Mr. English - It is not a federal account?

Inquiry Mr. English

643

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MINUTES OF M?;ETING CF NO^MBER 1, IJ'^ - CONT'D

Dr. Smith - It is not- carried as a federal account as these federal projects here. These are the restricted funds here that can he used only for this purpose; deposited in a separate account, totally and complete. They do not become a part of any of the General Fund or building Levy Fund.

Dr. Start - So our Impact Aid funds would be in the General Fund? Dr. Smith - That is correct.

Dr. Start - With a separate accounting for? Dr. Smith - For that one salary.

Dr. Start - So then there would be no problem in enlarging or adding or subtracting to that account? Dr. Smith - no. R. #329 Reports Approved

A motion was made by Mr. Donwerth and seconded by Mr. Brown for approval of the Legal and Financial Reports as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. SUPERINTENDENT'S REPORT

R. #330 Professional Trips Approved

A motion was made by Mrs. Williams and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated: At School District Expense

(a)

Mervel Lunn, Executive Computer Concepts School, IBM, Poughkeepsie, New York, November 13-19. 1976.

(b)

Raymond Randle, 1976 National Association of Pupil Transportation Conference, St. Louis, Missouri, November 15-18, 1976.

R. #331 Resolutions of Appreciation Approved

It was moved by Dr. Start and seconded by Mr. Donwerth to approve the following Resolutions of Appreciation: (a)

Eva Mae Chowning, Retired Librarian, deceased September 23, 1976.

(b)

Florence Dessauer, Retired Teacher, deceased October 4, 1976.

(c)

Otto Iven"Sanders, Serviceman, Transportation Department, deceased October 5. 1976.

(d)

Nancy Modena Thomas, Retired Teacher, deceased October 23, 1976.

R. #332 Authorization for Local Cultural Institutions

A motion was made by Mrs. Hill and seconded by Mr. English to approve authorization for local cultural institutions (Oklahoma Art Center, Oklahoma City Arts Council, Oklahoma City Metropolitan Ballet Society, Oklahoma Symphony Orchestra, Oklahoma City University - Creative Dramatics, Oklahoma City Zoo, Oklahoma Historical Society, Oklahoma Science and Arts Foundation, Oklahoma Theater Center, National Cowboy Hall of Fame and the Arts Place) to provide services for Oklahoma City Public Schools Opening Doors Program, for the 1976-77 school year.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. R. #333 Approval of Items Regarding School Elections

A motion was made by Mr. English and seconded by Mr. Brown for approval of Items 4, 5, 6 and 7 (regarding School Elections), as listed in the agenda.. Mrs. Williams - Dr. Smith, I am wondering since elections are rather expensive, and since we are just getting out of an election where many of the employees of the

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Mrs. Williams cont'd

schools were concerned, and with last year's expenses for conducting the elections amounting to $16,7^5; for example, we have 19 polling places in District 1 and 9 polling places in District 2, with an approximate cost from the Election Board in each place in excess of $100; we found that we had a very successful election of the nominating for the teachers bargaining representative; I am wondering would we not serve our purposes by eliminating these elections at all schools and having them in strategically located schools? It costs us on an average of about $150 a school to conduct an election, and we have quite a few schools. Dr. Smith - Certainly, each polling place where there is not an election held would reduce the expenses. Last year, although we had three areas up for election, we only had two where elections were held. The Nominating Election cost about $2,000 and we had about the same number of schools then. The $1H,OOO plus was for the General Election where we had each building as a polling place. But it does run from $75 approximately for each of the polling places for the Nominating Election and it ran from $lho each for the General Election.

Mr. Brown - In the Nominating Election that I ran in, -there were about 800 people that voted. And inthewhole General Election there were less than 10,000 people that voted, about 75000. I would hate to think what the impact of cutting down on the polling places would be on the number of people that would vote. Even now we are down to where we don't have very good support at the polls, and I can imagine what it would be if we had 8 or 10 polling places. Mr. English - In District 1, if you cut back, where are you going to cut back? You are talking about maybe cutting out either Rogers or Star Spencer, something like that. A lot of people don't have the transportation to get to the polling place if it is at a great distance.

Mr. Brown - I am in sympathy with the idea, except that I have the feeling that we need all those votes we can get. Our mandate is not very strong as it is. Mrs. Williams - If you look at your election lists, you will find it is mostly teachers voting anyway.

Mr. Brown - That is not true. If you have 10,000 people and you have 59OOO employees in the district, there is still 5Âť000 other people. I remember looking at who voted, and really less than one-fourth of the teachers or half of the teachers in.one area, and one-fourth in the other, and I lookdd at a couple of those trying to figure out how to get elected. We know that 37% of all administrators and 33% of all teachers don't live in the district and can't vote. Hopefully, if we are a labor of management, which, we are becoming increasingly more aware that we are all the time, we would never get to the place where we as management are in captivity to the very people that we have to bargain with in order to get elected. Mrs. Williams - I hope not. I called the County Election Board. They charge us $37 for one person and $19 each for the other two. They charge us $18 for a voting machine and $9 to transport it out there and back. That gets to be pretty expensive. Mr. English - IJhile we have got that voting machine out there, I wonder if we take advantage of that after the election? I wonder do the schools then get to in some way use that voting machine or at least show it to the students as to how it operates, so they at least learn a little about our process?

Dr. Smith - Some of them are stored there. Mr. English

- Good.

I hope they are encouraged to.

Dr. Start - If there are 8,000 people voting, that will cost you $2 per person to vote.

Mrs. Williams - Are you saying that we couldn't get our mill levies passed if we didn't have it in all of these 100 or so schools? District 1 is so spread out, but these could be strategically located. Dr. Start - I think the major place to save money is in the General Election. And rather than have each one of our 100 buildings serve as election places, if we in the General Election had an election just in our high school buildings, you would cut your cost by 90%.

Mr. English - How much would you cut the voter turnout though? Dr. Start - I have a feeling that the people who do really vote in School Board Elections are very dedicated citizens, and I think they would vote in the high schools as well as any other place.

Dr. Smith - I would remind you that the larger turnouts, however, generally in the school elections have come from the elementary buildings rather than from the

R. #333 Approval of Items Regarding School Elections cont'd

645

Dr. Smith cont'd L #333 Approval of Items Regarding School secondary buildings. It might be if those were the only locations of course, if they Elections - cont'c. were going to vote they would have to go there to vote.

Dr. Start - I don't know how to resolve this. Obviously, it is part of our public responsibility to encourage people to vote. And it is obviously part of our responsibility to provide that access as best we can. The other side of that coin is if it costs us $14,000, then we could reduce that $1,400 by having 10 spots instead of 100 spots. I don't know how you are going to get any data on it, except by trying it some year to see if it makes any significant difference.

Mrs. Hill - I agree that your larger voter turnout is at your elementary schools rather than your high schools and middle schools. Mrs. Williams - Is that because they are closer to the homes?

Mrs. Hill - Because they can walk. portation.

There you get your people who don't have trans-

Mrs. Williams - They really have transportation, because the candidates provide transportation to the polls. The only thing is they are there. I know every time I go down to vote, everybody is very well unoccupied, waiting on somebody to come in. Mrs. Potts - Of course, we are aware of the problems you have in an elementary school when you have too many who turn out in terms of the parking that is available, as we found out at our last study-discussion meeting at an elementary school. Mrs. Williams - If the elementary schools were not opened, would not people find one of the 10 high schools?

Dr. Start - I would like to amend that motion by reducing the number of polling places in the General Election, utilizing only the high school buildings.

Mrs. Williams - Second. Mr. English - I would hope that you would reconsider that. What this means is that you are talking about your middle and upperclass people are the folks who are going to get to vote, because the people who are out. there who cannot afford that transportation, who don't have the cars, to drive to a high school, wherever they are in this system, they are not going to be able to vote come election day because they can't make it to that high school. You are making it very difficult. Remember this is January, and it gets cold in January. I think we would really be better, off as a school system to make the polling places close to the home as we can, as we have now.. It gives the opportunity for everybody, no matter where they live in the town, to vote conveniently.

Dr. Start - And you would provide that service at a cost to the children of $13,600? Mr. English - The right to vote, I don't think you can cut that $13,000. I really think it is worth $13,000. It is good to save money sometimes. But sometimes money is not the most important thing. In this case, I think it is the right to vote.

Mrs. Potts -â€˜Any more discussion on the amendment? ment .

Let's have roll call on the amend-

On roll call for the amendment, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted nay; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the amendment was defeated.

Items approved as follows: (1) Adoption of the following Resolution to the County Election Board, Oklahoma County, Oklahoma: A nomination Election of the School District Electors of Independent School District Number 89 of Oklahoma County, Oklahoma, will be held at twenty-eight (28)* school buildings (Area 1 and Area 2) in said District on the 4th day of January, 1977, beginning at 7:00 a.m. and closing at 7:00 p.m., on said date, to consider or vote upon:

Member of Board of Education, Office Number 1; Member of Board of Education, Office Number 2. 1

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MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

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_____i............

* POLLING PLACES - ELECTION January 4., 1977

Election District Number 1

Arcadia Britton Eisenhower Green Pastures Harrison Hoover North Highland Parker Quail Creek Ridgeview Rogers Spencer Star Star-Spencer Stonegate Sunset Telstar Western Village Willow Brook

(2)

(3)

Arcadia, Oklahoma 1215 N. W. 95th 1301 N. E. Eisenhower 43 00 N. Post Road 721 Britton Road 2401 N. W. 115th 8400 N. Robinson 12000 N. E. 42nd 11700 Thorn Ridge Road 10010 N. Ridgeview 4000 N. Spencer Road 8700 N. E. 50th 8917 N. E. 23rd 3 001 N. Spencer Road 2525 N. W. 112th 3105 Sunset Blvd. 9521 N. E. 16th 1508 N. W. 106th 8105 N. E, 10th

Election District Number 2

Burbank Horace Mann Johnson Marshall Mayfair Monroe Nichols Hills Putnam Heights West Nichols Hills

3232 1105 1810 9017 32 00 48 10 1301 1601 8400

N. W. 65th N. W. 45th Sheffield Rd. N. University N. W. 48th N. Linn Wilshire Blvd. N. W. 36th N. Greystone

Consideration of the preliminary estimate of the amounts of money and the tax rates that will he required for the district for the fiscal year beginning July 1, 1977, and the call for an election contained therein, an election to be held on Tuesday, January 25, 1977, for the purpose c-f voting on the following questions: 1.

Making an emergency levy of 5 mills for the fiscal year beginning July 1, 1977, under Section 9 (d), Article 10, Oklahoma Constitution.

Making a building fund levy of 5 mills for the fiscal year beginning July 1, 1977, under Section 10, Article 10, Oklahoma Constitution.

Making a local support levy of 10 mills for the fiscal year beginning July 1, 1977, under Section (d-1), Article 10, Oklahoma Constitution.

Adoption of the following Resolution to the County Election Board, Oklahoma, County, Oklahoma:

An election of the School District Electors of Independent School District Number 89 of Oklahoma County, Oklahoma, will be held at ninety-seven (97)** school buildings in said District on the 25th day of January, 1977, beginnirg at 7:00 a.m. and closing at 7:00 p.m., on said date, to consider or vote upon: 1.

Member of Board of Education, Office Number 1.

Member of Board of Education, Office Number 2.

Emergency Levy - 5 Mills.

Local Support Levy - 10 Mills.

Building Fund Levy - 5 Mills.

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MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D —.................... —....... .

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** POLLING PLACES - ELECTION January 25, 1977

Adams Adult Day Center Arcadia Arthur Bodine Britton Buchanan Burbank Capitol Hill Middle Capitol Hill High Carver Central Classen Columbus Coolidge Creston Hills Culbertson Davis Dewey Douglass Dunbar Edgemere Edwards Eisenhower Eugene Field Fillmore Garden Oaks Gatewood Grant Green Pastures Harding Harrison Hawthorne Hayes Heronville Hillcrest Horace Mann Hoover Jackson Jefferson ...^ . Johnson Kaiser Martin Luther King Lafayette Lee Lincoln Linwood Longfellow

(U)

3416 S.W. 37th 715 N.Walker Arcadia, Okla. 5100S. Independence 5301 S. Bryant 1215 N.W. 95th 412 6 N.W. 18th 3232 N.W. 65th 2717 S . Robinson 500 S.W. 36th 28 01 S.W. 3rd 817 N. Robinson 1901 N. Ellison 2402 S. Pennsylvania 5212 S. Villa 2240 N.E. 19th 1201 N.E. 12th 324 S.E. 53rd 3500 N. Lindsay 900 N. Eastern 1432 N.E. 7th 32 00 N. Walker 1123 N.E. Grand Blvd. 1301 N.E.Eisenhower Dr. 1515 N. Klein 52 00 S. Blackwelder 3401 N.E. 16th 1821 N.W. 21st 5016 S,. Pennsylvania 4300 N. Post Road 3333 N. Shartel 721 Britton Road 2300 N.W. 15th 6900 S.. Byers 1240 S.W. 29th 6421 S. Miller 1105 N.W. 45th 2401 N.W. 115th 2601 S . Villa 6800 S. Blackwelder 1810 Sheffield Road 3 125 Lyon Blvd. 1537 N.E. 24th 500 ,S. W. 44th 424 S.W. 29th 1138 N. Geary 3416 N.W. 17th 1201 N.E. 48th

Madison Mark Twain Marshall Mayfair Monroe F.D. Moon Nichols Hills Northeast North Highland Northwest Classen Oakridge Page-Woodson Parker Parmelee Pierce Polk Prairie Queen Putnam Heights Quail Creek Rancho Village Ridgeview Riverside Rockwood Rogers Roosevelt Ross Sequoyah Shidler Shields Heights Southeast Southern Hills Spencer Stand Watie Star Star-Spencer Stonegate Sunset Taft Telstar Truman Van Buren Webster West Nichols Hills Western Village Westwood Wheeler Willard Willow Brook Wilson ’

3117 N. Independent 2451 W. Main 9017 N. University 3200 N.W. 48th 4810 N. Linn 1901 N.E. 13th 1301 Wilshire Blvd. 3100 N. Kelley 8400 N. Robinson 2801 N.W. 27th 4100 Leonhardt Drive 600 N. High 12000 N.E. 42nd 6700 S . Hudson 4101 S .W. 27th Placi 3806 N. Prospect 6609 S. Blackwelder 1601 N.W. 36th 11700 Thorn Ridge Rd 1401 S. Johnston Dr. 10010 N. Ridgeview 421 S . W. 11th 3101 S.W. 24th 4000 N. Spencer 3233 S.W. 44th 412 0 Magnolia 2400 N.W. 36th 1415 S. Byers 301 S. E. 38th 5401 S. Shields 7800 S . Kentucky 8900 N.E. 50th 3517 S . Linn 8917 N.E. 23rd 3001 N. Spencer Rd. 2525 N.W. 112th 3105 Sunset Blvd. 2901 N.W. 23rd 9521 N.E. 16th 1324 N. Kelham 2700 S. W. 40th 6708 S . Santa Fe 8400 N. Greystone 1508 N.W. 106th 1701 Exchange Ave. 501 S.E. 25th 1400 N.W. 3rd 8105 N. E. 10th 22 15 N.Walker

Approval of the employment of the County Election Board of Oklahoma County, and election officials thereof, to conduct the following election: 1.

A Nomination Election to he held January U, 1977.

An Annual Election to he held January 25, 1977.

The elections to he held at polling places designated hy the Board of Education. Also approval of payment of compensation at the established rate to the election officials and office personnel helping to conduct the elections,and'payment of other election expenses, including the rental and transportation cost of voting machines, election supplies and the printing of ballots.

6^8

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd Report on the results of the 'balloting election to determine the organization which was to represent the professional educators for negotiations with the Oklahoma City Board of Education:

Dr. Smith - Monday through Thursday of last week (October 25-28), the professional educators of this school district were given the opportunity to indicate by secret ballot their preference on the organization to represent them in negotiations. Of the 2,621 employees eligible to cast ballots, some 2,312 exercised this option and cast their ballot. This represents about 88.3% of those eligible. Last Friday (October 29) the Oklahoma County Election Board counted the ballots and certified the results with 1,066 indicating AFT; 1,211 ACT; 17 indicated that they preferred that neither organization represent them; 15 ballots were challenged and 3 were turned in blank. I would like to commend Mr. Ginn and the other members of the staff who worked in conducting this election. They did an outstanding job in conducting this election in a very orderly fashion. Being consistent with the Court's Order and with the certification by the County Election Board, I think it would be appropriate for this Board to consider recognizing the organization that received the majority of the ballots at last week's election. Mr. English - I would move that the Board recognize the Association of Classroom Teachers for negotiations for the 1977-78 contract. Mrs. Hill - Second.

R. #33^ Recognition of Bargaining Representative for Professional Educators

Mrs. Potts - I think it was noteworthy that 88.3% of the teachers voted in this election. So I think that speaks to the professionalism of our teachers, that they really did get out there and state their preference. Mr. English - From what I picked up from talking with teachers and people in the system, this was run very smoothly and very well done, and it was much better than we have had in the past in the kind of election campaigns they have had. Everybody involved really is to be commended.

Mrs. Potts - It is really a landmark for the state in dealing with this.

Dr. Smith - I mentioned commendations were in order for Mr. Ginn and members of the staff. I think it also would be appropriate to give proper recognition to all of those people who participated in the election. They conducted themselves very very well and it went off very smoothly. I would like to suggest to the Board that with this action in :recognizing a bargaining agent, we would like to have authorization to return all of the forms which have been submitted to us to the organizations that submitted them. I would like authorization to return AFT's cards to them and ACT's authorization forms to them.

Mr. Donwerth - I move that we return the authorization cards to the organizations. Mrs. Williams - Second.

Mr. English - I would like to ask our Attorney, since it still is in litigation apparently, if this is appropriate that we return the cards at this time?

Mr. Johnson - I think that it is consistent with the Court's Order and it is in effect. If for some reason the Supreme Court did reverse it and require submissions, they would have to be new current submissions. I think that we can properly return them to the respective organizations.

Dr. Start - Didn't we adopt a policy about what to do with the cards? Dr. Smith - We did at the time that we called for the cards over a year ago. We did not with this group of cards submitted to us. You will recall that AFT submitted their cards and then following that ACT submitted their cards. For the procedure to be utilized a year ago, we did have that after recognizing them they would be returned.

Mr. Brown - Mr. Johnson, are you saying that if for some reason the Court would vacate the Order, we would not go back where we were; that we would go back to a card gathering process and a new selection? Mr. Johnson - I am saying that if the Court did reverse it and say we would have to accept cards, it would be up to the respective organizations to submit their cards.

Mrr

Brown - If they vacated the Order, wouldn't that put us right back where we were?

R. #335 Approval to Return Authorization Forms to Organizations

MINUTES OF MEETING OF NOVEMBER 1, 19?6 - CONT'D

?. #335 Approval to Return Authorization 'ards to )rganizations :ont1 d

Mr. Johnson - I would just have to speculate on what the Supreme Court is going to do. I don't know.

Mr. Brown - How long do you think it would he before they would make that kind of decision? Mr. Johnson - I think it would be pretty close to a year.

Mr. Brown - But I still think if we give those cards back, they ought to be impounded and kept exactly the way they are. For instance, a number of’“things are involved in this, it seems to me, that have some legal bearing. One is those cards were established on the basis of a certain number of employees; a certain list of employees. They may tell us to go back and reestablish on the basis of those employees, the cards that were issued then; they could couldn't they? Mr. Johnson - They could. I don't think they would. I think that we are safe under the current Court Order that is now in effect to return the cards to them. It is in effect and we are protected by the Court's Order that he issued in September. Mr. English - What harm or what inconvenience or what is the problem in us retaining the cards at the present time? Why do we need to give them back as far as our situation is concerned?

Dr. Smith - Space. . is one factor, of course. We do have them in our vault protecting and keeping them there. The other is the organization, at least one of them would like to have their cards back. I think it would be some question of whether or not we should retain them after they have requested that they be returned to them. Mr. Brown - I guess if the Court Order said that we are to return them, I suppose we are supposed to. Dr■ Smith - The Court Order, I believe, did not really say return them. It just said that all previous procedures for recognizing were set aside. So that set aside all of the card counting, card submittal, the verification, etc.

Mr. Donwerth - We don't own these cards. These cards belong to theorganizations. They submitted these cards to us for the purpose of a card count when that was the process for recognizing an organization. Now they are asking for their cards back. They rightfully belong to them and I see no reason to hold them. Mrs. Potts - Madam Clerk, let's have

roll call on the motion.

On roll call, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

information to ;he Board

Dr. Smith continued: (1) Problem of Safety of Pupils Walking to and from Hayes Elementary School - At a recent meeting^of the Board, a patron from Southeast Oklahoma City presented a concern about the safety of pupils walking to and from Hayes Elementary School. Following this presentation we had members of our staff working with the representatives of the staff of the city, and then I followed up with a letter to Mr. (Jim) Cook, City Manager, regarding this. On October 26 and October 28 we received responses from Mr. Cook. On October 26 he indicated that the Traffic Control Department plans to move the center line on the roadway to the north of the center of the bridge. They will then plan to channelize a walkway on the south side of the bridge with paint, traffic buttons and approprf&fre signing. They are also adding an additional school crosswalk. This is proposed as an interim solution to this particular problem. Then on October 28 I received a letter also from Mr. Cook indicating that the bridge on Southeast 66th Street is scheduled for replacement as a part of the bond issue storm sewer project with construction expected to begin within six months. The new bridge will include 5 feet pedestrian walkways on both the north and the south side of the roadway. This then would eliminate the necessity of the children having to enter the roadway to cross the drainage channel. I have responded to Mr. Cook expressing appreciation for the expedient action on this. I have also communicated with the principal and also with Mr. Henderson, the Southeast Area PTA Advisor that submitted the concerns and relayed this information to them.

(2) Attorney General's Opinion Regarding Executive Session - You will recall that recently you asked that we ask for the Attorney General to review his Opinion regarding the provisions for going into executive session to discuss the employment or retention of an attorney. I have a response now from Dr. (Leslie) Fisher in which he says that they have talked with the assistants in the Attorney General's office. They have informed them that the Opinion has been reviewed and the decision is still the same as the original Opinion.

650

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

(3) Leasing of Buildings to CAP - Staff members have been involved with meeting with representatives of the United Appeal, the City of Oklahoma City, and Cummunity Action Program (CAP) officials in connection: with the concerns on the leasing of buildings to CAP. At this time they are waiting for some of these bodies to visit further with their directors, etc., and report back for a follow-up meeting on it.

Information to the Board cont' d

PERSONNEL REPORT

A motion was made by Mr. English and seconded by Mrs. Hill be employed and that contracts with the teachers listed on executed in the name of the District by the Superintendent also, that other personnel recommendations and information

that the listed persons R. #336 the form approved be Personnel Approved or persons by him designated listed be approved.

PAYROLLS, ENCUMBRANCES AND PURCHASING

It was moved by Mrs. Hill and seconded by Mr. English to approve recommendations #1 and #2 (ratification of October payrolls and authorization of November payrolls) and payment of encumbrances as listed for October 5-0ctober 26, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye;' Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. A motion was made by Mr. Donwerth and seconded by Dr. Start to approve Purchasing Items B-l through B-5, as follows:

Purchase of Cassette Cartridges Purchase of cassette cartridges for warehouse stock from Ampex Corporation which submitted the low quotation in the amount of $1,936.00 to be charged to Account G 240.00.

Purchase of Fire Brick Purchase of fire brick for use by the Maintenance Department from Acme Brick Company which submitted the low quotation in the amount of $1,755-00 to be charged to Account BL 5620.05-

Purchase of Paper Purchase of paper for 3M copiers at various schools from Carpenter Paper Company which submitted the low quotation in the amount of $1,602.00 to be charged to Account G 2^0.01.

Purchase oâ€˜f Hardware Supplies

Purchase of hardware supplies (nails) for warehouse stock from National Steel Service Center which submitted the low quotation in the amount of $1,042.10 to be charged to Account BL 5620.055â€˘

Purchase of Plumbing Supplies

Purchase of plumbing supplies (couplings, ells, unions, tubing, bushings, pipe, valves, washers, etc.) for use by the Maintenance and Supply Departments from the following companies which submitted the low quotations on specifications: Locke Supply Cooper Supply Company F. E. Georgia Supply Company Big "L" Home Center Mideke Supply Company Gates Hardware & Supply Co. Crane Supply Company Central Plumbing Supply, Inc. Total

9,097-37 1,925.OH 9,745-04 1,509.96 978.32 469-60 2,016.0k 8,774.00

34,515-37

These purchases are to be charged to Account BL 5620.05-

R. #337 Approval of Payrolls and Encumbrances

R. #338 Approval of Purchasing Items B-l thru B-5

651

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Central Food Service Statement

The Central Food Service Department Financial Statement, September 30, 1976, was submitted as information to the Board.

UNFINISHED BUSINESS

#339 fotion Tabled Regarding Residency Requirelent for Employees

Dr. Start - Madam Chairman, I made this motion last week and I would like to, with the j permission of my second, strike all of that motion following and including the word ' "and." The motion would then read, "I move that all new employees be required to live i the Oklahoma City School District." Mr. Brown - You have my permission.

(The motion was made by Dr. Start October 18, 1976 to be considered "I move that all new employees be School District; and ... that all District be notified that there is school system so long as they live

and seconded by Mr. Brown at the meeting of at the meeting of November 1, 1976 required to live in the Oklahoma City employees now residing outside of the no possibility for advancement within the outside district boundaries.")

|| ;l ÂŤ y ii

Mrs. Potts - With the consent of the second, that is removed. Now we have the motion h --------------------------------------------------------------------------------------- h to consider. ||

Mrs. Williams - I would like to amend the motion to read, "...that all new employees retroactive to the beginning of the 1976-77 school year be required to live in the Oklahoma City School District."

[

| i i

Mr. English - I will second that for discussion. I want to inquire as to whether the people being employed this year have been told that they must live within the district?

Dr. Smith - Our practice has been to encourage or to strongly recommend that they become residents or consider becoming residents, but we have not had a hard and fast policy saying that they must be in order to be employed. Dr. Start - Have we ever had such a policy in the past? Dr. Smith - Since I have been associated with the school system, I am not aware of any that have been where it made it mandatory. Some five or six years ago or something near that, administratively, we started the practice of encouraging them and indicating that we would give .preference to those who were residents of the district or would agree to become residents of the school district. But in recent years I am not aware of any policy which said they must be in order to be employed.

| I Dr. Start - Has any employee in the last ten years ever signed a statement to the fact | that he agreed to live in the district or agreed to move into the district? |

Dr. Smith - Yes sir, they have, and we are trying to obtain some of this information but we are having difficulty trying to find all of those employees who did do this. It is in their folder and we are going to have to go back and search all of those folders for those years to find those that did sign such a statement.

| | j

Dr. Start- 'if they did sign such statements, that obviously was the result of either a Board policy or an administrative action, was it not?

Dr. Smith - Administrative. Dr. Start - Is there no record whatsoever of this administrative directive?

Dr. Smith - I have not been able to find a written copy of any kind of directive. I am aware that it was discussed informally in staff meeting, and then the Personnel Office started following this practice then, but I am not aware of any written policy per se. Dr. Start - Was there a standardized form drawn up for the employee to sign?

Dr. Smith - I believe there was a form that was utilized for those employees asking them to sign. I don't have one with me. Dr. Start - What you are saying then is that at one time there was a practice of employees actually signing a form at the time of employment that they either agree to live in the district or move into the district as a requirement for employment, but you cannot find any record that this would be a written administrative policy? Dr. Smith - I cannot find where it was actually spelled out as an administrative policy. I do recall that it was discussed and I do know that the procedure was followed; it was an encouragement for them to reside in the district.

Dr. Start - Do you have any idea of the last year these were signed?

652

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Dr. Smith - I don't believe they have been signed in the last two years or so, maybe three years. I know that they have, as they have visited with them, encouraged them to become residents and even asked if they were employed if they would consider becoming residents if they were not at the time they applied. Dr. Start - Do you think that this practice-was in effect during the 1972-73 school year?

Dr. Smith - I am not sure. At the request of Dr. Smith, Dr. (Jesse) Lindley responded from the audience. Dr. Smith - He has indicated that he thought it was in effect. Dr. Start - It was in effect; they actually did sign?

Dr. Lindley - We asked them to write out a statement saying that if they were employed, they would move into the district. Dr. Smith - This was for certificated employees, not the support or noncertificated.

(

Dr. Start - Is it possible to document how long this practice was in effect and who it involved and how many people signed these pieces of paper? Is it possible that that be documented?

Dr. Smith - One of the things we are trying to do is document, but as I have indicated, that statement is filed in the folders of those people who were employed, and it takes a process of going back to all of those that were employed during those years to see if it is there. Mr. English - How about just going through the folders of those people who live outside the district and see if there are any signed statements in those? Those are the ones we are most concerned about; those living outside the district who signed a statement saying they would live in the district.

Dr. Start - It seems to me that we are handcuffed in. dealing with this motion until this kind of information is forthcoming. If we have had a policy that required it and some of our employees were hired under those terms and actually signed statements to that effect, I don't see how we can deal with this until that aspect be ascertained definitively.

Mr. Donwerth - Were all certified employees requested to sign this? Dr. Smith - I do know that those areas where there was a shortage of teachers, or those special areas where for other exceptions or for other reasons, they were not asked to sign. Mr. Donwerth - I really feel like then it would be unfair to have any of the teachers held responsible to that affidavit or that form unless all teachers were requested to sign this. Dr. Start - It i'S-^an individual contract.

Mr. Donwerth - It is an individual contract, but is it really fair to ask a physical education teacher to sign this because we can get a physical education teacher real easy, but don't ask the science or math teacher because it is kind of hard to get a science or math teacher? Mr. Brown - I would like to raise the question of the germaneness of the discussion, when the amendment really refers to the statement that it be retroactive to this school year.

Mr. Donwerth - How would I go about now amending this motion? Mrs. Potts - As soon as this amendment to the motion fails or passes, then another amendment would be in order.

Mr. Brown - I would like to speak against the amendment. Mr. English - Maybe I could save you some time. I think I may just withdraw my second here. Since they haven't been required this year to sign or agree to live within the district, I have some sympathies there for them. If they had signed something, that would be a different ball game. But they haven't signed anything and I think at this point it would be best if I would just withdraw my second to the amendment. Mrs. Williams - That is your privilege; however, they were urged weren't they? he say they always urge them?

Mrs. Hill - But that is different, being encouraged and signing.

Didn't

R. #339 Motion Tabled Regarding Residency Requirement for Employees - cont'd

653

MINUTES OF MEETING. OF NOVEMBER 1, 1976 - CONT'D

Mrs. Potts - With a withdrawal of the second, unless there is another second, that amendment would have to die.

Mr. Donwerth - I would like to make a substitute motion or an amendment to Dr. Start's motion. As I understand, his motion now would read that "I move that all new employees be required to live in the Oklahoma City School District." I move that only new employees hired by the district beginning with the start of the 1977-78 year be informed that they must reside within the district and be granted a reasonable amount of time to move in, but not to exceed the beginning of their next contract year, with the stipulation that the Board of Education can be flexible to the point of considering a request of any employee needing to move or live outside the district to avoid a hardship situation. Mr. Brown - I will second that.

Mrs. Potts - We have a motion made by Mr. Donwerth and seconded by Mr. Brown to amend this motion. Are there any questions regarding the amendment to this motion? Donwerth - I feel that if the present employees were not required to reside inside the district at the time of their employment, and because it would create an undue hardship on so many of the present employees that do live outside the district for obvious reasons, and because this Board of Education is dedicated to a long-range planning process, I feel like that eventually with the substitute motion or the amendment to the motion that we will have all of the employees living within the district.

Mr. English - I would remind everybody that really it is not a matter of pulling in those past employees. Armond's motion doesn't say pull in past employees; it says new employees. There has never been but one motion made before this Board on this subject, and that was the one right there that says new employees. It had the part about the promotion of the other people, but that is not even in there now. So what you are choosing between is do you take it to start now with Armond's motion that all the new employees from this day forward have to live within the district, or do you wait until 1977-78 to tell them that they have a year, in effect, before they have to move into the district. How much time does anybody need? Practically speaking, the people are going to come to you; they are going to apply for the job today and you are going to tell them that you have to move in the district and then we are going to be in the middle of a lawsuit, and then off we go. But whenever we finally reach the end of that lawsuit and the Supreme Court does as the legal cases indicate, are going to uphold us on this, then we are going to say, look, you people from November 1, 1976, you were told that you had to live in the district, you have to live in the district. Why wait to what amounts to almost two years before this really becomes effective before you are really affecting anybody? Why not do it now? Get it done.

Mr. Brown - But<even a new teacher coming into a system may have to make decisions and adjustments that may require some time, and what Floyd's motion does is allow for a period of time for them to accomplish what it takes to accomplish. We don't want to put anyone in a bind, for instance, of losing investment money on their house. We want to allow them the opportunity to sell their home if that is the decision they make, or to make whatever adjustments. We want to make it possible for them to break a lease if .thSt-is what is necessary, or complete a lease. Granted, a year is a long time but it does give them that period of time to make the adjustment. If they decide they don't want to, then they will teach for us for a year and we won't renew their contract next year because they will have failed to meet that stipulation. But we will have been generous with them. Mrs. Potts - I would like to ask for the re-reading of this motion so that we are sure that we understand it, and then following that maybe we could get our Attorney to comment as to how he perceives the legality of the motion. Mr. Donwerth - I will read this as a substitute motion. I move that only the new employees hired by the district beginning with the start of the 1977-78 school year be informed that they must reside within the district and be granted a reasonable amount of time to move in, but not to exceed the beginning of their next contract year with this stipulation. The Board of Education can be flexible to the point of considering a request of any employee needing to move or live outside the district to avoid a hardship situation. I can see a number of possibilities where this could arise. If a teacher or someone in our district should inherit property laying just outside the district, a farm for instance, when they can move to their property and live on that for a lot less and sell other property in town, I feel that we could consider this. Or in some cases where a man or woman may work in our district; their spouse may be employed in another district that could possibly adopt the same type of a residency requirement, that we would have to make some kind of a decision.

Mrs. Hill - I think there are going to be exceptions to every rule, and I do think we need to not make it too ironclad, because we are looking for quality education and the best teachers. And there may well be a reason where they could not move in.

65H

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Mr. English - I agree with the hardship clause. I agree with of time, although I don't agree with a year. I think that is I think that we ought to come hack down to something that was case which was 90 days in which time they could move into the been hired. I think that when you start talking about a year that you have to live in the district, that is a long time.

the reasonable amount R. #339 exceedingly liberal, and Motion Tabled provided in the Cincinnati Regarding district after they have Residency Requireafter you have told them ment for Employees - cont'd

Mrs. Williams - I don't see where retroactive to the beginning, which is only two months ago, and then an additional 90 days would give__ , since it was gently suggested to all employees.

Mr. Donwerth - Personally, I am not in favor of any kind of a residency requirement. I just feel like that we have too much territory and too much area in Oklahoma City that it does create an undue haxdship on a number of our teachers. The majority of the teachers and the administrators do live within the system. Dr. Start - As Mr. English has said, we are not talking about employees currently under employment. Let's talk about the issue, new employees.

Mr. Donwerth - This does not call for any employees under employment at the present time. I am willing to vote on it like I stated, as long as we keep the one year clause in there. Mrs. Williams - Is this a substitute motion, Madam Chairman? Mrs. Potts - No, we are dealing with this as an amendment to the motion. So if you vote in favor of this, it would be added to the motion and we would vote on the whole motion. Dr. Start - I am very much in favor of some of this amendment, namely the Board to review hardship cases. I think we are really trying to do the right thing, and I agree with you, Floyd. I think that is a good idea. I have difficulty though in putting this ahead to the 1977-78 school year and then allowing still another year for new employees to come in compliance with this policy. That is really where I have difficulty with your motion. I think if we are really serious about this, then we ought to implement it and go ahead and put in the review clause for hardship cases and define a more reasonable time frame, even six months would be better than a whole year. You are talking about two years and that is kind of a farce really.

Mr. Donwerth - I really wasn't saying it would take that long. I said a reasonable amount of time. My motion was not to exceed one year or the beginning of the following contract year. This gives them a year to move. Mrs. Potts - Is there any other discussion on this amendment? on the amendment then.

Let's have roll call

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted nay and Mrs. Potts voted nay. Mrs. Potts declared that the amendment was defeated.

Mr. Brown - If we feel that the ingredients of this amendment are important, I am sorry that someohe didn't amend something in there to hold what is the essential goodness of this amendment. Mr. English - The motion is still open for amendments. Mrs. Williams - There are some good points in that motion, but I didn't want it all. I didn't want the two years.

Mrs. Potts - Could I suggest to the Board that we might have a committee of one or two Board Members meet with our attorneys and draw up a motion, and possibly with staff advice, that would cover all contingencies and be most likely to pass court prevailance? Mr. English - I think it is a good idea really, and it gives the administration time to get together that information for which they have been searching for us.

Mr. Brown - Not only that. I don't agree that a teacher has the right to live where they want to is automatically a divine right, and certainly at this point is not a legal right. Contractually, if we enter into an agreement, they are bound by that. But I do agree that some of the issues they are raising are important. We do need to face seriously, is this going to have a positive effect on the school system? We need to raise some issues. If we have Cincinnati's experience, or some other district, we need to say, what effect did it have? We don't just have to look at school systems. We can look at municipalities where this has occurred, because we can see what has happened. Secondly, with all of the available manpower, we ought not to have any problem getting teachers in an urban system. With the number of people applying, that shouldn't be a problem. Probably the reason why they didn't continue several years ago to enforce this rule, was because only about four or five years ago did teacher abundance become so apparent. In other words, if we can get ourselves to address the educational issues in addition to these other issues that we are arising, I think they are important.

655

MINUTES OF MEETING OF NOVEMBER 1, '976 - CONI'D L #339 lotion Tabled Regarding Residency Requirelent for frnployees - cont1d

Dr. Start - I move that we hold it on the table for two weeks.

Mrs. Potts - Could I have as part of the motion a recommendation that we appoint a committee of the Board to work with the legal and administrative staff to come up with an appropriate motion? Dr. Start - I move that we hold the motion on the table for two weeks and in the meantime the President appoint a committee of the Board to work with the administration and define some of these issues. Mrs. Hill - Second.

Mrs. Potts - Any discussion?

Letâ€™s have roll call.

Appointment of Committee to Make Recommendation Regarding Motion on Residency Requirement Mrs. Potts - The Chair would like to appoint Mr. Donwerth and Mrs. Williams to this committee, with Mr. Donwerth serving as Chairman.

Discussion - Proposal on Educational Television as Outlined by the Superintendent Dr. Start made a motion which was seconded by Mrs. Hill at the meeting of October 25, 1976, that "we accept the proposal on Educational Television as outlined by the Superintendent."

Mrs. Potts - We have a motion relative to the Superintendent's proposal on the Educational Television.

Dr. Start - I made that motion and I would like to withdraw that motion. in favor of that at this time.

I am not

Mrs. Potts - Does the seconder withdraw her second? Mrs. Hill - Yes.

Mrs. Potts - We have a withdrawal of the motion. Mr. English - I wonder if we couldn't have a written report from the consultant that came in and did the interviews and the study. And whatever his recommendations were, if he could provide us with that, it might be very beneficial to know what he found out. He is an expert, as I understand it. That is why he came in. And to have it down in writing, all the things that he found, whatever his findings were, and his recommendations and the basis for those recommendations, I think would help the Board very much.

Dr. Smith - Mr. (Robert) Glazier was requested to get us a report by last Friday. We talked with him by telephone last week. We had to chase him down. He was attending a'convention somewhere and he did not have the report ready, and certainly as soon as it is available, we will make that available to you.

Dr. Start - Dr. Smith, I am very disappointed with this report. Your data here on expenses, General Fund, CPB funds, etc., doesn't at all bring into account the issue that you raised in the report of bringing up our television receiver sets, the ability to receive Channel 25. It seems to me that one of the basic issues of Channel 25 is the fact that the signal and the reception is poor, and you make a point that we don't know how many sets need to be modified; we don't know how much this will cost. I think that I made it very clear in Board meetings in the past that I am not going to vote in favor of continuing Channel 25 operation until I can see who is going to really provide the leadership to that program. And you propose a provisional management team. Who are the people on the provisional management team?

Dr. Smith - It is impossible to employ people for a position until you know you have a position and you know that you are going to operate. The provision for the managemen' team was as a result that it was felt that at this stage to try to get one individual, one manager that might come in to work in this kind of a setting for where it is only assured for maybe for the balance of this year, t'he chances are almost nil. And therefore the thinking was to utilize a team concept, bringing in people that are currently assigned to other tasks. And I am thinking of maybe Dr. (Wanda) Duncan as the type of person for a member of that team. It may be that Mr. Glazier will be available to devote some time. He did indicate that he would be available to give time to us at no charge possibly. But until there is a position and there is any kind of an assurance, I don't feel that I can visit with people about the possibility of employment or to see if they would be willing to serve in a capacity of this nature.

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Discussion - Proposal on Educational Television as Outlined by the Superintendent cont'd Dr. Start - Do you see a provisional management team to consist of people who are not currently employed in our system?

Dr. Smith - Yes, basically, I would say that it would be comprised of persons who are not now in the employment of the Oklahoma City School System. Dr. Start - Do we have any idea whatsoever of the cost involved in getting a clear signal out of Channel 25 and clearly receiving that in our sets?

Dr. Smith - We have 858 sets now that do receive Channel 25 with a good signal. There are 385 sets that do not receive a good signal on Channel 25. The Maintenance Department employees have checked a portion of these sets. They have not been able to make all of them. Of the 286 sets of that 385 they have checked, they found that 22.3% of them had been incorrectly examined and reported as not operating, and they did receive Channel 25 when they were properly tuned in on the site; 3.^$ needed minor adjustments that were made during the inspection; 13$ required a work order for pickup and repair; 61$ that indicated that they were not receiving Channel 25 properly, and it was confirmed that they are not at this time, and how much work would be necessary to make them receive it, they are not sure at this time. The proposal included either the repairing, the providing of an antenna on lead-in, or the reassigning of sets to those classrooms utilizing these s^ervi'ces in order to have receivers in those rooms for Channel 25. It would be done out of the Maintenance Department budget. Dr. Start - We have been broadcasting since the beginning of this school year, two months now. Are you implying that there has been nothing done about bringing up these sets to utilize our current system right now?

Dr. Smith - No sir, I am not saying that, and I also should add that some of these sets are not being utilized and some of them are on the block to be peddled as surplus merchandise. But I am saying that some of these sets have been repaired. Dr. Start - Surplus merchandise? Dr. Smith - Some sets that will be disposed of; 86 of them are to be sold as surplus sets. They are black and white and most of these will not work. They will be disposed of as salvage. Dr. Start - It seems to me that we have been hearing that one of the reasons why we entered into an agreement with Channel 13 to begin with in the past was because of difficulty in maintaining a system on our own. Why did we ever enter into an agreement with Channel 13 to begin with if now what we are saying is stop this agreement with Channel 13 and operate Channel 25 by ourselves?

Dr. Smith - I think we entered into Channel 13 at the time when there was no educational television really in the area, and we were the ones producing all of the daytime programs for Channel 13 in its early stages. Then the University of Oklahoma was operating it in the evening, really before OETA became very active in producing programs. We were operating Channel 13, I believe, before we ever bought Channel 25. Dr. Start - Have we received any proposals for the operation of this Channel, either commercial proposals or___ ?

Drâ– Smith - We have two; one with KJIC (King Jesus Is Coming group), and we also have one from a group of business men that have indicated a willingness to operate it, if it can be utilized for commercial purposes, if they can sell advertising, etc. Dr. Start - Are these in writing?

Dr. Smith - I have those in writing.

Dr. Start - Is it not appropriate that the Board examine these proposals? Dr. Smith - We would certainly make them available to you. If it is the decision that we do not want to operate the station ourselves and go commercial that way, then certainly that is a possibility. We are proposing that it operate from 10:00 a.m. to 7:00 p.m., five days a week, ^5 hours a week, with 17^ hours . a week going to classroom instruction going into our classrooms, with some 10 hours going for afternoon telecasting for children's programs both for educational and entertainment purposes; 5 hours for GED and Adult Education, and 12^ hours for various pilot programs. The employment of the management team for this is probably the key to the whole thing; that either the station then can be justified to be retained on its own merits or it can be recommended that it be turned over to someone else for operation. But this I think is where the real utilization of Channel 25 has as its possibilities or that it won't go. At the present time I don't have the information that would indicate to me that we can or cannot operate it with the pilot programs we are proposing. The management team may very well come back and say that we would recommend that it be incorporated, and that is one of the things that we indicated in our recommendation,

657

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Discussion cont'd

- Proposal on Educational Television as Outlined by the Superintendent -

Dr. Smith cont'd

and at that time it may be going seven days a week with evening telecasting and other kinds of things of this nature. Or they may very well come back in the spring and say after we study it, we would recommend that it be shut down, the appraisal of the equipment be made and that we dispose of the whole operation. Dr. Start - When you say incorporation, are you referring to the proposal whereby the commercial license is utilized by a group of business men; is that what you are talking about incorporating?

Dr. Smith - I could perceive a possibility of incorporating it very similar to the way you have the Taft Stadium Board incorporated. It is still your property; it is still your equipment; you just turn it over to them for operation and they operate it on the basis of the revenue they can generate or even the possibility of doing something similar as you have the South Oklahoma City Stadium Board where you commit so much of district funds to it and they raise the revenue for the other operational costs. ?. #3^0 Adoption of Superintendent's iecommendation on Channel 25

Mr. Brown - I move the adoption of the Superintendent's recommendation on Channel 25.

Mr. Donwerth - Second.

Mr. Brown - I can see us going right back down into the same kind of mess that we have been in for six months. Let's either accept the Superintendent's recommendation and give him a chance to do something about it and get it out of our hair and into his hair, or let's vote it down and then decide right now to cease operation. We are devoting man hours of staff time, of continually compiling reports, continually calling people together, and we are going to end up spending all of this money and we are going to be doing this at the end of the year and we will have spent it all and there won't be any left and we won't be any close? to the place than we are. I feel like we have to start at a trust level some place. Mr. Donwerth - I believe we should vote on this this evening because of the time involved, that we do need to release the administration to start looking for the management team. Mrs. Hill - I agree. I think we need to give it these few more months. Let's get this management team and see what they can do between now and the spring when the budget is prepared, and let's let Dr. Smith go ahead with this recommendation. Mr. English - Ridiculous. It is the craziest thing I have ever heard of. We waited six months. We have had a consultant in here and now we come right down to getting the report,and what happens? We say let's do this before we can get a written report from the consultant, the expert that we have had come in from Texas or some place. We don't have a written report. We have a recommendation. We don't even know what the consultantr-said. We don't even know what his findings are. We know absolutely nothing except that we have spent six months and we now say, let's go, we are going to vote right now to do this this way. We have waited and waited and we are tired of waiting one week more, and maybe the consultant would have his report.

Dr. Smith - It could have been an easy thing for me to have said in the early stages that let's close it down and dispose of it. I know of a number of people that feel that television is a very very meaningful instructional tool. It has not been the way we have been operating and I think most of us would have to admit. I think our committee that has been studying on it, the consultants that we have had on it have devoted many hours of trying to come up with the recommendations for Channel 25. We are proposing that it stand on its own through its actions or its activities or its success during the second semester. If it can't be justified for funding for the 1977-78 budget, certainly I am going to be the first to recommend that it be discontinued and be disposed of. I think that Dr. Duncan stated it very well. It has been an albatross hanging around our necks. I think she was referring primarily to CPB funds, but I think this whole thing has been with us. And the easy thing would have been to say abandon it, get rid of it, dispose of it. But I think every one of us realize the value of television in the lives of young people as well.as adults today. And I think certainly this is a possible solution to it; one that we feel is workable. Mrs. Potts - How long do you feel that we might have to wait until we would have this report from Mr. Glazier back?

Dr. Smith - As we indicated, it was expected last Friday. I know that Dr. Wallace Smith talked with him one day last week. He had indicated that he couldn't be here. He also indicated that he would try to call us to give us the general content. He hasn't done that. We haven't been able to be in contact with him. I was out of the city at the time he was here, but he visited with the committee and with Dr. Duncan. I think the general reaction of those in the meeting was that this type of proposal would be one that he could accept and live with very easily.

658

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Dr. Start - The basis of my frustration in all of this is that of an extraordinary amount of time and effort in six months, of sending our people around the country to visit other stations, etc. It seems like weeks and weeks ago. It seems to me that we could have resolved this thing many many months ago in exactly the same fashion that we are attempting to resolve it right now. Mr. English - Are you going to lay this over or are we going to vote on it? move to table the motion until we receive the consultant's report.

I would

R. #3^0 Adoption of Superintendent's Recommendation on Channel 25 cont'd

Mrs. Williams - Second. On roll call for the motion to table, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the motion to table was defeated. On roll call for the motion for approval of the recommendations, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted nay; Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Mrs. Williams - I move that upon receipt of Mr. (Robert) Glazier's report that we consider whatever his recommendations are in addition to what we have done. Mr. English - Second.

Mrs. Williams - The thinking behind that motion is that there may be some salient facts brought out where we could take some action here in addition to what we have voted. We don't want to cut out his recommendations.

R. #3^+1 Approval to Consider Recommendations of Consultant ' s Rep on Regarding Channel 25

Mr. Brown - I am willing to support this, but I really would like to point that Mr. Glazier is just one of a number of people that we have heard from, or that we will hear from. He is speaking from one point of view. While I am for considering what he has to say, I don't know that that necessarily is going to change the approval. Mrs. Williams - I don't either. Mrs. Potts - Let's have roll call if there is no other comment. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. English - I really believe that everybody on the Board wants us to have an effective educational television operation, and that is what we are searching for, what we have been searching for, for the past six months. My frustration is with the fact that we wait six months, and when we get to that end thing, the time table that the Superintendent had set up to have that consultant's report and going to then make a decision, that we did it without the consultant's report. Mrs. Hill - I" guess Dene and I still feel like we need to settle the matter of who speaks before the Board on our hearings. Something needs to be done on that. I think the President needs to appoint another committee to redo this.

Mr. English - Why don't you ask staff? Since we did not do too good a job apparently of coming up with our own motion on that, that would be acceptable to everybody without being withdrawn, maybe staff could come up with some wording that would be acceptable. We could ask them to word something for our consideration.

Discussion Hearing of Persons Living Outside the District

Mrs. Potts - Might I suggest that perhaps Mrs. Hill would be willing to meet with whoever the Superintendent might suggest, to come back with a recommendation on this. Mrs. Potts - I would like to request that we delay action with Board consent until the Board meeting of November 15, in accord with our recommendation on the agenda for our study-discussion meetings, of consideration of this additional objective to go under Goal 6. We set a date of two weeks, not realizing that would fall during the studydiscussion meeting. So with your consent, it would be on the agenda for the regular adjourned meeting on November 15.

Statement Mrs. Potts

NEW BUSINESS Mr. Donwerth - I would like to move that we request the staff to bring back at the next For Consideration regular Board meeting a recommendation of the possibility of reconditioning and reassign-- at Next Meeting ing school buses rather than trading them in . when the new buses are purchased by the â– of the Board Board, until each of the nine high schools has at least one activity bus assigned through this procedure. I would hope that in their recommendation that they would come up with something that the s?chool would be responsible to repaint the bus, to furnish

659

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

ror Consideration it Next Meeting )f the Board :ont' d

Mr. Donwerth cont'd the insurance, and maintain and keep the bus in good running condition so that it would meet the safety standards. We have so many of our schools that do not have activity buses. I have checked with the Transporation and Purchasing Departments, and we receive a very small amount as a trade-in on these used buses. I think that we could better utilize these buses by reconditioning them and assigning them to the i schools.

Mr. English - Second.

Mrs. Potts - The motion was made by Mr. Donwerth and seconded by Mr. English, and ! basically we are talking about reconditioning existing buses rather than selling them, ' with the idea of them being made available as activity buses, one per high school. Mr. Donwerth - At least one to a school. It it is deemed necessary that they have more later on and we decide we want them to have more, that would be covered in the motion of at least one.

Dr. Start - It was my understanding that any high school who now needs transportation, that we own a fleet of buses that are in good condition and running; can't they request these buses to be used for their extracurricular activities? Mr. Donwerth - Yes, they can. They have to pay for them. They have to pay for the driver. They have to pay for the gas in transporting the bus, whereby one of the coaches with a license could drive the bus. But this isn't the real problem that we face. It isn't getting that football team over to a football game at night, because the buses are in use. But so many of our functions take place during the sixth hour of school. The bus is not available at that time because it is needed for transporting their children back and forth to their residential areas. So this way they would have the bus assigned to them, and I believe this is a very small amount of money that we would be spending in not trading these buses in, to give the schools the pride of having their own activities bus, to paint it in their school colors, and to put their emblems on it. I think it would be real good advertising for the school and that we could very well afford that.

I |

Mr. Brown - I know that you do have a problem with band members, and you do have a problem with chorus members who have to pay their way. I wonder if once we make this decision, that we as a school system are going to undertake this. I think it would be a good decision, but I think that we really ought to be careful, because I don't think it is fair to say all right, we are going to provide an activities bus for the football team but we are not going to provide one for the band or we are not going to provide one for the chorus. Then I think that probably- the funds involved are going to be much greater, once we are buying gas for all of the activities. Mr. Donwerth - No, we won't buy the gas for them. school activities funds.

They will maintain them out of

Mrs. Potts - Dr. Smith, would it be possible to get some estimates of what we are talking about in cost to the school district on this? Dr. Smith -. prices when 10 buses to We have one trade-ins.

Wยง"ean give you information on what we have been receiving as trade-in we sell these buses and all. I believe we had scheduled this year to add the fleet and I don't know how many we have scheduled for trade-ins. or two now, where they have not delivered the new ones and picked up the

Mrs. Potts - This motion would be on the agenda for the November 15th meeting and that would provide time to check out the cost. Announcement 5tudy-Di s c us s i on Meeting Ztrs. Potts

Mrs. Potts - I do want to advise you that our next Board meeting will be held at Southeast High School. It will be a study-discussion meeting. There are five agenda topics that have been submitted by patrons and employees working in the area where the meeting will be held, and they are: (1) The Legal Aspects of How Discipline Cases are Handled in the Oklahoma City Public Schools, (2) Counseling Programs Available, particularly Elementary, (3) Truancy, what parents can do to help; what is the current policy; what are the schools currently doing, (M Student Rights and Responsibilities Handbook; how policies are applied, and (5) The Science Center.

Mr. Donwerth - Was this what we were

going to discuss at the next meeting?

Mrs. Potts - Yes.

Mr. Donwerth - Plus other things, is that correct? Mrs. Potts - The way it is set up, we have one of the group discussions open-ended so that anything can be brought up before it.

660

MINUTES OF MEETING OF NOVEMBER 1, 1976 - CONT'D

Mr. Donwerth - I met with a group of parents in the Southeast area and did give to Mr. Ginn just this evening two subjects that they requested we discuss. One of them was Title IX programs and how it deals with co-educational activities in athletics as well as physical education. The other was the possibility of the activities bus that I just brought up, that we will have some action on next week. Maybe we could have an answer to that.

Announcement Study-Discussion Meeting Mrs. Potts cont'd

Mrs. Potts - These subjects need to be determined earlier than this because we do schedule staff people, one per group, in addition to Board Members, and they need to have opportunity to prepare.

Mr. Donwerth - I wonder if in one discussion period we might add the Title IX discussion, since this motion that I made this evening will take care of the other.

Mr. Brown - I think the point that Floyd is making is that we were requested to supply a list. All of those topics are good, but I think if you are going to request Board Members to supply a list, it is quite inappropriate then to not ask them what list they have, even if they are late. There is no problem with that except that I feel for Floyd at this point, because he has told patrons that these things are going to be discussed. After further discussion by members of the Board, it was agreed that Title IX would be added as the sixth area for the study-discussion meeting.

ADJOURNMENT

A motion to adjourn was made by Mr. Donwerth and seconded by Mr. English. voted aye. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

President ATTEST:

Clerk Approved the 15th day of November, 1976.

All members

R.#3H2 Adj ournment

661

MEETING OF NOVEMBER 1, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

APPROVED EXP.

EFFECTIVE DATE

B.S. CSU

9-29-76

B.S. Langston

9-28-76

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

DEGREE COLLEGE

SALARY

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Alvares, Mary Bowlby, L.A.

Cesar, Connie

Corum, Mary A. Hamilton, Lonnie Hat h

par T Brenda

Hhu I mr,n

Hill

ApY,"il

Gene

Hnmheeh

.Tne M

Irvine. Kate

Malone, Willi am

Miller, Mary

Mitehell. Marsha Revnnl Ha

DRaniia

Westwood Bilingual

Hayes Intermediate

9-30-76

North Highland Learning Dis. Lab.

9-15-76

Cleveland Primary

9-15-76

Marshall Social Studies

9-10-76

Truman Kindergarten

10-01-76

Curriculum Bi 1 int?ual

10-08-76

Marshall Math

10-01-76

School Comm. Rel. Human Rai. Spec.

10-01-76

Van Buren Intermediate

10-08-76

Douglass Math

10-08-76

Edgemere Primary

9-15-76

Britton Primary

9-24-76

Moon Sneeial Education ' -..............

NAME

ASSIGNMENT

Employments

Annual

Douglas, Jane

$10108.

10-15-76

Chambers, Sharon

8941.

Truman Kindergarten

Britton Primary

9-15-76 â€”___ _ _____ _____________________

EFFECTIVE DATE

NAME

_ SALARY

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Employments

Annual

Ilooge, Susan

$8941.

B.S. NIU

Jones, Elinor

Stuart, Diane

9261.

B.S. UT

Harmon. Virginia

Vick. Patricia

8941.

Madison, Frances

Ware, Brenda

Colon, Robert Hendren, Rosemarie

__ Terminations________________

Rider, Vernon Washington, Booker

Withers, Roberta

Hoover Science King/Page-Woodson 'Physical Education

Harrison Primary

9-15-76 9-16-76

9-21-76

9-28-76

Harrison Primary

9-08-76

Marshall Language Arts

B.S. OSU

9-20-76

Ridgeview Primary

8941.

B.S. CSU

9-14-76

Kaiser Primary

Whalen, Michael

9101.

B.A. CSU

9-17-76

Classen Social Studies/Coach

Zurline, Beverly

9388.

B.S. USAO

10-18-76

ifonroe leaf Education

Bignell, Marya

8941.

B.S. CSU

10-05-76

Jackson Physical Education

Brunk, Sharon

8941.

B.S. CSU

9-21-76

Sequoyah Intermediate

Dorr, Karan

9754.

B.A. OCU

9-21-76

Eugene Field Primary

Additional Allocations

1 - NIU - Northern Illinois University - Dekalb, Ill. 2 - UT - University of Texas - Austin, Texas

662

MEETING OE NOVEMBER 1, 1976 - CONT'D ’ersonnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

B.S. Phillips

9-20-76

Bodine Primary

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

ASSIGNMENT

NAME

Additional Allocation

Annual

Etter, Kerry

$8941.

Gater, Julie

8941.

B.S. OSU

9-21-76

Hillcrest/Adams Kindergarten

Gibson, Louis

8941.

B.A. OCU

9-21-76

Eugene Field Primary

Johnson, Mary J.

5054.

B.A. SWSU

9-23-76

Edgemere J T. Kindergarten

Jones, Gayle

4710.50

B.A. OCU

9-28-76

Wilson i T. Kindergarten

Lugrand, Melba

8941.

B.S. CSU

9-29-76

Telstar Primary

Monroe, Alma

8941.

B.S. Langston

9-28-76

Westwood Primary

Nichols, Linda

4630.50

B.S. CSU

9-20-76

Willow Brook 1 T. Kindergarten

Powell, Janet

8941-

B.S. OSU

9-22-76

Gatewood Primary

Rhoads, Ronny

9421.

D.S. OU

9-13-76

Classen Math

Robertson, Delores

9101.

B.S. OU

10-04-76

Smith, Rhoda

8941.

B.A. OBU

9-28-76

Kaiser Primary

Sparser. Taeko

lllLdi.

M.A. DLL

10-04-76

Douglass Art

Triplett, Winds

8941.

B.S. Langston

9-28-76

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

NAME

SALARY

Douglass Language Arts

Wheeler/Coluinbus Kindergarten

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Employments

Annual

Additional Allocation

• Williamson, Doris

$8941.

Wi thers, Roberta

9581.

B.S. CSU

9-24-76

Lee Intermediate

B.S. Phillips

9-21-76

Slarrison Primary

10-07-76

Leaves of Absence

Parental Leave

Sunset Primary

Duckies. Rhonda

11-30-76

Professional Other Terminations

Kaubin, Normon Tsoodle, Gene

Vickman. Lionel

N.W./Capitol Hill Sr. Indian Student Adv.

5-30-76

SE/Grant/Marshall Indian Student Adv.

8-24-76

Folley, Johnny

10191.

iapitol Hill Sr. iuto Body

663

MEETING OF NOVEMBER 1, 1976 - CONT'D

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLIEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Professional Other

EiiiDlovments

Monthly

Lowe, Elizabeth

Cordrey, Mary L.

,$798,33

9-13-76

Adult Education L.P.N. Instructor

1.057.92

9-01-76

Technical Services Research Associate

Title I Added Position White, Edward

Transfers

Title I

Gray, Suzanne

Smethers, Kathie

843,24

10-08-76

Davis L.C.I.A. *

Maxwell, Kathy

Wallace, Nancy

843.24

10-05-76

Columbus L.C.I.A. *

Leaves of Absence

Parental Leave Haley, Joyce

Capitol Hill Sr. Nurse

10-15-76

*L.C.I.A. - Learning Center Instructional Associate _______________________________________________________________________________________ ______ _________________ 1

RECOMMENDATIONS TO THE BOARD

Temporary Employments:

Grants Management - Tutors - Institutionalised Children, $6.00 per hr., effective 8-30-76 Substitute Teachers for 76-77. Blount, Adeline Brackenhoff, Darby Brown, Judy Colwell, Jerry Daughty, Ycedra Deffner, Kim ' Doak, Connie Elliott, Carolyn Faudree, Seta Fisk, Ron Flatt, Cathy Goure, Jeffrey Hail, Carolyn Hayes, William Hollowell, Lucy Hutton, Lonnie Jones, Thomas Lancaster, Leslie Laws, Marguerite Nelson, Keith Preble, Eloise Seirer, Jackie Thomas, Carolyn Townsend, Pascal Williams, Terrill Yarbrough, Callie Young, Christopher

Elementary Speech/Drama Elementary/Language Arts Oral Communications Elementary Music Education Art Library Science Home Economics Biology Business Elementary/ Physical Education Home Economics Health/Physical Education English Social Studies Elementary Home Economics Social Studies Business Elementary Health/Pbysical Education Language Arts Social Studies Elementary Elementary Elementary

66U

MEETING OF NOVEMBER 1, 1976 - CONT'D

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL Employments

Termjnations

Northeast Principal's Secy.

9-10-76

Arcadia Learning Center Aide

5-11-76

Lee Instructional Aide

5-28-76

Wheeler F.SAA Aide

5-28-76

Bodine i T. Elem. Clerk

10-01-76

Hope, Lillie

Jefferson Registrar

10-15-76

Moon Bilingual Aide

5-17-76

Telstar Learning Center Aide

8-26-76

Jackson/Webster Community Developer

8-06-76

Eugene Field Vietnamese Aide

8-23-76

Telstar Instructional Aide

8-26-76

Anderson, Mai'y L. Christian. Charlene Dodson, Marilyn

Madison. Gwendolyn

Masters. Mattie L.

Million, hose Marie Perry, Alida

Tailbull. Russell

Tran, Loe Binh Wright, Peggy

Monthly

■

$258.

10-04-76

Bodine J T. Elem. Clerk

Phillips, Marolynn

423,

10-15-76

Jefferson Registrar

Culbertson, Barbara

428.

8-23-76

Moon Bilingual Aide

Title I

Flores, .Judith

Flores, Judith

493,

10-06-76

Ngoc, Lan Bui

222.

9-14-76

APPROVED EXP.

EFFECTIVE DATE

NAME

EFFECTIVE DATE

ASSIGNMENT

NAME

SALARY

. DEGREE COLLEGE

Special Projects Senior Clerk Star J T. Vietnamese Aide

ASSIGNMENT

GLEHICAL Employments

Terminations-Temnorarv

Babcock, Patricia

Caldwell, Willie Clayton, Marie Cousins, Melva

Daniels, Mildred Edwards, Shirley

Gladden. Ethel Henry, Lois

Long, Marilyn

McGee, Rattle Whitson, Mary

Star Spencer Tutorial Aide

Northeast Tutorial Aida

Jackson Tutorial Aide

10-04-76

Southeast Tutorial Aide

10-04-76

Classen/Taft Tutorial Aide

10-04-76

Northwest Tutorial Aide

10-04-76

Hoover Tutorial Aide

10-04-76

Harding Tutorial Aide

10-04-76

Grant Tutorial Aide

10-04-76

Capitol Hill Middle Tutorial Aide

10-04-76

Capitol Hill Sr. Tutorial Aide

10-04-76

4c Ac Ac

Monthly

10-04-76 ’

10-04-76

Additional Allocation Babcock, Patricia

$423.

10-06-76

Star Spencer futorial Aide

665

MEETING OF NOVEMBER JL, 1976 - CONT'D Personnel

PERSONNEL EFFECTIVE DATE

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

$423.

10-06-76

410.

9-27-76

Central Innovative Elementary Clerk

Ngoc, Lan Bui

222.

9-14-76

Telstar i T. Vietnamese Aide

Motah, Pat

Green, Amelia

435-

9-27-76

Pupil Services Circulation Clerk

Schiet, Lahoma

Taylor, Judy

428.

9-21-76

Adult Education Financial Secy.

ASSIGNMENT

NAME

SALARY

ASSIGNMENT

CLERICAL

Employments

Monthly

Additional Allocation Edwards, Shirley

Gorman, Mary

Northwest Tutorial Aide

Title I Added Position

Transfers

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

â€¢

1 i 1

FOOD SERVICE

Terminations Adkison, Lillian

Barner, Maxine Claxton, Glenda

Cole, Dorothy

Corbin, Margree Felder, John Friday, Fern Gordon, Mary

Johnson, Christine

O'Ross, Eula

Pope, Myrtle Sheppard, Phyllis Thompson. Deirdre

Tredwell, Nadine

Webster First Cook

8-26-76

Northwest Helper

5-28-76

Taft Heiner

9-24-76

Central Food Helper

5-28-76

Central Food Helper

5-28-76

Central Food Student Helper

9-30-76

Central Food Helper

8-26-76

Eisenhower Helper

5-28-76

Central Food Helper

9-07-76

Southeast Helper

5-28-76

Hoover Helper

5-28-76

Van Buren Helper

9-10-76

Central Food Student Helper

8-24-76

Moon Helper

8-30-76

-.1 T4

)

666

MEETING OF NOVEMBER 1, 1976 - CONT'D

Personnel______

NAME

PERSONNEL ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Hourly

Employments *Applications Processed

Acrey, Ricky

$1 .00

10-05-76

Anderson, Yevonne

2.40

9-01-76

Bartee. Laura

2.40

9-21 76

Bruton, Judy

2.40

9-13-76

Helper---------------------------- i —

Carter, Lillian

2.40

9-13-76

Heiner

Clark. Sharon

2.40

9-09-76

Heiner

Delvin, Thria

2.40

9-13-76

Helper

Dodson, Viola

2.40

10-04-76

Helper

Dye, Julie

1.00

9-20-76

Student Helper

Ford, Garner

1 .00

10-11 -76

Student Heiner

Frost, Sharon

1.00

10-01-76

Student Helper

Grimes, Kay J.

2.40

10-04-76

Hall, Birdie

1.00

a-26-76

Student Helper Helper

1 i 1

Student Helper

*Awaiting Assignment

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

XApplications Processed

Hamilton, Willard

$1.00

9-08-76

Student Helper

Haynes, Gwendolyn

2.40

9-23-76

Helper

Henderson, Betty

2.40

10-01-76

Helper

Higginbottom, Cynthia

1.00

10-04-76

Student Helper

Horwitz, Adina

1.00

9-15-76

Student Helper

Jackson, Violet

2.40

9-14-76

Helper

Laney, Jo Dean

2.40

9-20-76

Helper

Lewis, Omega

2.40

10-01-76

Helper

Martinez, Carol

2.40

9-14-76

Helper

Parker, Michael

1.00

9-01-76

Student Helper

Phillips, Gary

1.00

8-26-76

Student Helper

Reynolds. Esther

2.40

10-08-76

1.00

9-20-76

Helper

■ ; Riley, Rickey XAwaiting Assignment

Student Helper

667

MEETING OF NOVEMBER 1, 1976 - CONT'D

----- ------------ -------- â€”________ __

Personnel

PERSONNEL

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

EOQD SEHimnS Employments

Hourly

*Applications Processed

1 1 1

___________

Semmions, Julius

$1.00

9-23-76

Student Helper

Siler, Charlotte

2.40

9-08-76

Helper

Smith, Evans

2.40

10-11-76

Helper

Smith, Virginia

2.40

10-12-76

Helper

Streetman, Winifred

2.40

9-13-76

Helper

Walker, Katie

2.40

10-01-76

Helper

Webster, Lilly

2.40

9-29-76

Helper

Weems, Alice

2.40

9-13-76

Helper

Williams, Lyn

2.40

10-04-76

Helper

Wright, Shirley

2.40

9-23-76

Helper

;

Leaves of Absence Ill Health

Corey, Betty

Westwood Helper .

2=rk2^

*Awaiting Assignment

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Leaves of Absence Ill Health

___________________ _ ____ 1 Grant Helper

Hutchinson, Mary

9-23-76

SUPPLY

Terminations Farrow, Lesley Tyce, Reginald

Supply Warehouseman

* 9-09-76

Supply Warehouseman

9-10-76

...Lynch, Raymond

Employments

Monthly

Swain, Willie

$529.

9-14-76

Supply Warehouseman

Hudspeth, Anthony

529.

9-14-76

Supply Warehouseman

Houck, Edgar

529.

9-27-76

Supply Truck Driver

TRANSPORTATION

Terminations

Employments

Beatty, David

Berglan, Vernon

Bus Driver

8-20-76

Bus Driver

10-04-76

Jkhilka, JLerox____________

Monthly

$217.

10-08-76

Bus Driver

668

MEETING_0F NOVEMBER 1, 1976 - CONI'P

' ”*

Personnel

”■ ■>—■ - ~ ■

___

"—

'■

. . JI". . ....

I —•——————. -

____

-a———

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SAURY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Teimii nations 4f

Carter, Alfred

Datson. Trov

4f 4f 4f

King, Lillie

McCauley, Billy

Munds, Bill

Pete, Randolph

Powell, Barney

Pugh, Jimmie

Roberts, Leighton

Roberts, Mazie

Robinson. Willie

Sanders, Eddie

NAME

Employments

Monthly

Hawkins, Richard

$217.

10-05-76

Bus Driver

Davis, James

217.

10-07-76

Bus Driver

9-28-76

Bus Driver

10-07-76

Bus Driver

8-20-76

Driver

9-2Z-76

Bus Driver

8-20-76

Bus Driver

8-20-76

Bus Driver

10-08-76

Bus Driver

9-28-76

Coleman, Doris

217.

10-08-76

Bus Driver

9-20-76

Goldman, Tommie

217.

10-04-76

Bus Driver

9-15-76

Collins, Lea

217.

9-13-76

Bus Driver

10-05-76

Slaughter, Robert

217.

10-06-76

Bus Driver

9-28-76

Bus Driver

9-22-76

Trice. Romont

217.

10-07-76

Bus Driver

9-17-76

Crain, Robert

262.

9-22-76

Bus Driver

Rua

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations 4f

Stinson, Jewell

Sullivan, Rita

Taylor, George

Taylor, Richard

Bus Driver

9-10-76

Bus Driver

8-27-76

Bus Driver

9-20-76

Bus Driver

10-01-76

Emnlovments

Mont.hl v

Butler, Tom

$217.

9-21-76

Bus Driver

Butler, Thomas

-Marcum, Doimib______________

Gist, Nancy

217.

9-20-76

Bus Driver

Fitz. Keith

217.

9-08-76

Bus Driver

Taylor, George

217.

9-13-76

Bus Driver

8-25-76

Bus Driver

■aS*

Deceased

Sanders, Otto

Transportation Serviceman

10-05-76

Employments-Substitutes

Hourly

Beatty, David

$2.70

669

MEETING OF NOVEMBER 1, 1976 - CONT'D _________

_____ I Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

j 1

ASSIGNMENT

SERVICE

Terminations

Chaney, Robert

Cox, I.illie

Dawson, Raymond Dickson, Tony

Doakes, Farris Island, Ray

Kennedy, Randall

Marks, Wayne Mims, William

Morton, David Moses, Frank

Mosley, Jack

Monthly

$506.

9-22-76 9-03-76

Lafayette Floorman

Prairie Queen Floorman

9-17-76

Nelson, Clarence

All Schools Relief Floorman

8-30-76

Hunt, Jeff

506.

Taft Matron

9-28-76

Anderson, Shirley

506.

Grant Floorman

9-10-76

McMillan, Billy

506.

9-21-76

Grant Floorman

Fillmore Floorman

8-30-76

Henry, Billy

506.

9-29-76

Fillmore Floorman

Woodson Laundry Truck Driver/Wasluiian

9-21-76

Rhone, Isaiah C.

506.

9-29-76

Woodson Laundry Truck Driver/Wasliman

Huff, Edward

506

9-15-76

All Schools Relief Floorman

9-15-76

Prairie Queen Matron

Anglin, Mare

Baker, Kenneth

Employments

lb lb

3 Id

Grant Licensed Floorman

9-03-76

Marshall Floorman

8-26-76

Truman Licensed Floorman

Prairie Queen Floorman

Prairie Queen All Schools

Taft

10-04-76

All Schools Relief Floorman

10-05-76

•

9-03-76

Riverside Floorman

10-04-76

Mayfair Custodian

10-12-76

McCoy, Betty

506.

_ _,

NAME

ASSIGNMENT

:----- --------------------------- ■-----------------

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations

Monthly $506.

9-10-76

Voc-Tech Matron

Voc-Tech Floorman

8-30-76

Tillis, Dana

Marshall Floorman

9-14-76

Graham, Clement

506.

9-21-76

Marshall Floorman

Moon Licensed Floorman

Arcadia Custodian

9-17-76

Woodson Laundry Truck Driver/Washman

9-10-76

Bacy, Irvy

Coffey, Chancellor

506.

9-07-76

Star Spencer Floorman

Hanley, William

Cooks, Otis

540.

10-04-76

Wiley, Joseph

Doakes, Farris

506.

9-21-76

Woodson Laundry Truck Dr/Washman

Tesfay, Amanuel

Hailu, Abeye

506.

9-02-76

IlooVer Floorman

Tate, Ernest

Johnson, Arthur

506.

8-30-76

Roosevelt Floorman

Atlabachew, Delnessahu

1 "• Johnson, Roger

529.

9-07-76

Putnam Heights Floorman

Wi-lliams, Keith

McDaniel, Hiram

506.

9-20-76

Moon Floorman

Brakebill, Randy

N.I oku, Obi

506.

9-24-76

Taft Floorman

Prince, Harvey Ray, Harry

Smith, John Watson, Robert

Wiley, Joseph

; Employments

10-12-76

Relief Lie. Floormar

670

MEETING OF NOVEMBER 1, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

---------------------------------------- 1 ASSIGNMENT

SERVICE

Runnels, James

JWlQXffientfi

Monthly

Stephens, Don

$506.

9-09-76

Classen Fl nnmiAn

Transfers

Giwa, Akintunde

Anderson, Reginald

506.

9-15-76

All Schools Relief Floorman

Smith, Edward

Chandler, Charles

506.

9-29-76

All Schools Relief Floonnan

Gr-ay, James

Florio, Edmund

506.

9-10-76

Northeast Fl oorman

Young, Henry C.

Glaze, Sam Henry

506.

10-06-76

Westwood Floorman

Coffman, Julia

Negasi, Engida

506.

9-20-76

Grant Floorman

Rose, Robert

Ray, Milton

518.

9-30-76

Mayfair Floorman

Simms-, George

Traywicks, Wayne

506.

9-10-76

Stand Watie Floorman

Lawrence, Sanford

Whitson, Grady

506.

9-27-76

Rogers Floorman

Terminations-Substitutes

Ballard, Earl

Heronville

8-31-76

d NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations-Substitutes Jenkins, Henry Roberson, Willie

3 le

Edgemere

9-28-76

Harrison

10-01-76

Employments-Substitutes

Hourlv

Dean, Samuel

$2.40

10-01-76

Gebur, William

2.40

9-27-76

Graves, Willie E.

2.40

10-01-76

Jenkins, Henry

2.40

9-28-76

Edgemere

Johnson, Danny

2.40

9-28-76

Parker

Judy, J.C. Novell

2.40

10-01-76

Khorsand, Yagoob

2.40

9-13-76

Louthan, Kenneth

2.40

9-15-76

Mitchell, Paul

2.40

9-07-76

Southeast

Newton, Alphonso

2.40

9-15-76

Carver Center

Truman Heronville

Roosevelt

Edgemere

Heronville Carver Center ---------------------------------------1 i

67 OA

MEETING OF NOVEMBER 1, 1976 - CONT'D

Personnel

PERSONNEL L

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Emnlovments-Subatitutes

Hourly

Palmer, Theophus

$2.40

9-07-76

Eugene Field

Ramsey, Vernon

2.40

9-10-76

Carver Center

Rogers, Anthony

2.40

9-27-76

Polk

Williamson, Michael

2.40

9-29-76

Southeast

9-13-76

Grounds/Fence

MAINTENANCE

Tei'minations Riley, Arthur L.

Volpin. Rflvmnnrt

Painter

Employments

Monthly

Baker, Jimmie

$579.98

9-17-76

SECURITY

Prather, Coy

Anderson, Diann

540.

9-07-76

Campus Police Dispatcher

Fletcher, Paul

Williams, Ted

523.

9-07-76

Campus Police Patrolman

â€¢x

671

MINUTES OF MEETING OF NOVEMBER 8, 1976 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A STUDY-DISCUSSION MEETING IN THE AUDITORIUM, SOUTHEAST HIGH SCHOOL,

5^01 S. SHIELDS, MONDAY, NOVEMBER 8, 1976, AT 7 P.M. PRESENT:

Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

ABSENT:

Mrs. Pat Potts, President

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) In the absence of Mrs. Potts, Dr. Start, Vice President, presided.

__ .

The meeting was called to order by Dr. Start and Mr. Brown gave the invocation.

Call to Order

All of the visitors present were welcomed by Dr. Start. Dr. Start expressed appreciation to Mr. Harold Meredith, Principal, and faculty at Southeast High School for serving as host for the meeting.

Visitors Welcomed

Roll call established that six of the seven Board Members were present.

Roll Call

Dr. Start stated the purpose of the meeting - to discuss with the patrons of the Southeast area topics of concern to them.

Purpose of Meeting

Dr. Start announced that the review of the Agreement between the Board of Education and their newly selected General Counsel would be taken up at the November 15th meeting. There were no objections voiced by members of the Board. After being presented by Dr. Start, the following persons gave a brief overview of the topics to be discussed as indicated:

(1)

Mr. John Sadberry, Director of High Schoolsand Adult Education — How discipline cases are handled in the Oklahoma City Public Schools. Parents and Students Handbook.

(2)

Mr. Joe Walker, Coordinator of Guidance; and Mrs. Christine Wood, Assistant Coordinator of Elementary Guidance — Counseling Programs, particularly elementary.

(3)

Mr. David Nunn, Coordinator of Attendance and Discipline — Truancy; what parents can do to help. What is the current policy? What are the schools currently doing?

(U)

Dr. Jesse I^ndley, Assistant Superintendent Instruction Division — Title IX.

(5)

Mrs. Martha Nell Dodson, Science Consultant — Science Center.

Following the presentations by members of the Central Office staff, Dr. Start then asked the audience to move into groups in various areas of the building for discussion on the topics which had been indicated, along with a Board Member assigned to each group. Dr. Start stated that in addition there would be an open discussion session provided for topics not listed, where suggestions for discussion could be presented. At 7:30 p.m. the groups recessed to the various areas for discussions. At 8:15 p.m. Dr. Start reconvened the open meeting and stated that three minutes would be allotted for each group representative to present essential elements presented on each of the topics discussed. Mrs. Hill, reporting on How discipline cases are handled, etc., stated: We did have a nice group of five patrons, six principals and three teachers. They were concerned about the leniency in discipline. The main thing also was the paper work involved that the administration has. There was some concern also expressed about the jury trials, the students' behavior on buses and at bus stops. The community worker inquired as to when our students are in school, since they appear at her place during school hours. Another thought was that students have too many rights; what happened to students staying after school; arid how effective are our discipline methods? It was expressed that children come from all areas of backgrounds and maybe they respond only to the type of discipline that they might be receiving at home. It was ascertained that HEW sets down our guidelines and we must follow some of these procedures, do all of the paper work, or we will lose some of our funds. It was also brought out that the rights of all students should be protected and not just those who are causing discipline

Discussion Reports

672

MINUTES OF MEETING OF NOVEMBER 8, 1976 - CONT'D

)iscussion Reports - cont'd

Mrs. Hill cont'd

problems. It was brought out that we should remember that there are no rights | without responsibilities. This group did seem to be in agreement on all of these i things. They felt like consistency is a must; that so many times one student could 'get! by with one thing whereas another student couldn't, and that we must be consistent; I also that we should have early discipline. In other words, a student knows that he or she can get by with something four, five or six times, and of course they are going to be taking advantage of this and others see this action; that we need to attack the problem much earlier than we are. With some of the things that are going on in the classroom, the teachers don't feel like they really have time to teach. It was stated that we would probably be surprised at some of the things that are going on. They feel like the current procedure that we have is just a little bit too complicated in our system, and would like to see if there wouldn't be something that could be made less complicated, but they did feel like consistency was a must.

Mr. Dan Marker, Coordinator of Human Relations, reported for the discussion session on Counseling Programs as follows: Group 2 was presented with a rather interesting, unique and dynamic discussion in that every member of the group was a counselor in the Oklahoma City Public School System. So rather than discuss some of the concerns the patrons might have, we discussed some of the concerns that counselors might have for a better provision in counseling with students in the system. One significant need that was mentioned was transportation, transportation from a sending school to a counseling center where students need to receive some type of assistance, whether it be psychological counseling or testing. Transportation was mentioned numerous times as being a significant problem. Also mentioned was the need for more elementary counselors; that the number has diminished significantly. There was a suggestion of the possibility of the use of laymen or paraprofessionals in various types of responsibilities that are given to a full-time counselor, and the use of these individuals could release time for the counselor to do more personal contact in the school system. It was suggested the possibility of writing and developing mini-grants to fund a pilot program that might facilitate greater degrees of personal psychological counseling that could take place within the school setting. There was mention of the large degree of difference of freedom that counselors have in the various buildings throughout the system; that some counselors are quite free to do the things that they were hired to do, and others seem to inherit other types of responsibilities. There was a large discussion concerning referrals. A lot of referrals are made to various agenices throughout. Oklahoma City; Youth Services, Guidance Centers, Family Agency, Parent-Child, and the Tri-City Agencies. These agencies are quite active in taking students as referrals from counselors to these agencies for additional help. It appears that the time is very right and ideal for a close look at counseling needs; that greater efforts should be made presently to identify and back up and fully support the needs of the program and present those with a great deal of evidence. And then there was the overall agreement that there was a great need for relief of clerical responsibilities that seem to fall heir to many counselors. On the topic of Truancy, Mr. English reported: We didn't have a consensus in our group. We had four parents, two students, two administrators, and two staff people, in addition to a couple of news reporters and a Board member. I will share with you some of the expressions. One, in the problem of truancy, it was stated that possibly it couldn't be the breadth of our curriculum because we have more than 200 course offerings at the high school level. It anything could be improved, it might be the quality of education. Here students are going to have to take a large share of the responsibility; that we have a tendency to blame the schools for the 15% who are absent, but that maybe we need to also praise the schools for the 85%. If the schools are getting the blame for the students not being there, that remember that there is the 85% who are there. So apparently the schools are doing something right for the 85% who are present. Often students fail to find relationship between what is going on in school and what they see as their need for the future out in lire. The experience of some administrators has been that if you looked at the truants you would find that many of them are unable to read, or at least to read at their grade level. Some of the things that we are trying to do to improve attendance include a couple of pilot programs in in-school suspension/ but in which we are also trying to reach some of the truants, in that this program has more effect on the casual truant youngster who will cut a couple of times during the semester or a year, than the chronic truant who doesn't care really where you want to try and put him; he is not going to be there. Also, one of our more effective programs in the past has been more of a personalized program designing an educational program in which the student, if he is one who works late at night or something and has a problem getting to school early in the morning, then we would design a program in which maybe he doesn't start to school until around noon. Another concern was of increasing the staff's sensitivity to the needs and concerns and the problems of the students, improving the staff's ability to interrelate with the students. For the discussion on Title IX, Mrs. Elizabeth Wilson, Affirmative Action Director, reported: We had a very lively and interesting discussion in our group. There were 11 of us who participated. Dr. Lindley, of course, was our resource person; Mr. Joe Hodges was our facilitator, and Mr. Donwerth was there to represent the Board. There were several key issues that we discussed. One of them revolved around the inconvenience that was identified that resulted when students, boys and girls, take their gym classes together and then have to go to separate dressing rooms which are sometimes outside the building. This was noted as presenting a health hazard after having

673

MINUTES OF MEETING OF NOVEMBER 8, 1976 - CONT'D

Mrs. Wilson cont'd

participated in a physical education class and then you have to go outside into the air; that this., presents a health hazard as well as an inconvenience. There was an addition to that problem, that it results sometimes in a supervision problem of when the kids after leaving a class, must go down the halls to a separate dressing room or whatever, and there are only a couple of teachers who are available to supervise the walk down the hall and their dressing room. Another problem that was noted was that some parents just simply do not like coed physical education classes, and this led to a discussion of what areas under Title IX can we legally separate the sexes. It was noted that under Title IX, for contact sports, for classes when the discussion involves human sexuality, and for certain classes where a specific ability is required, these classes can be separated. But other than that, the law is the law and we more or less have to obey it. There was another question of financing under Title IX. There are several programs they noted that require additional funding, and there was a question raised as to where this funding is going to come from. A follow-up question to that was whether all schools in the district are allocated equal funding, and the response was that the funding is allocated, based on the need of the school. A comment was that many of our patrons can help support some of the programs that we feel are needed. One other point that was brought up was what could legally happen to us if we did not comply with Title IX? Dr. Lindley pointed out that there are several sanctions that we could become involved in such as cutting out our funds and court action, if we don't comply. The general consensus, I think, was that people do not oppose Title IX per se, but some of the problems that resulted from compliance with it. Mr. Willie Baker, Teacher, Science Center, Northeast High School, reported on the subject of the Science Center as follows: We had a very interesting discussion and a very positive one on the Science Center. We discussed many of the activities that have taken place with relationship to the Science Center in the past few years. We discussed some new ideas, and I would like to share some of those with you. We, at the present time, are planning to have a journal of science; we are going to produce a journal of scientific papers at the Science Center. This is where various students involved in the Center will have an opportunity to see what it is like to really publish scientific journals. The students have been involved at the University of Oklahoma School of Medicine where these students have been taught how to use the various biological abstracts at the Medical School. We received a citation index from the Medical School to further enhance our students' ability in knowing how to write scientific papers. We were able to report that the Science Center was very instrumental in producing a brochure at the Oklahoma City Zoo. It is entitled Extinction is Forever, and if you have an opportunity, you might pick this up as you visit the Zoo. The environmental science class at the Science Center was able to develop the. copy for this brochure. The Art Department at Northeast High School was instrumental in doing some of the art work. We are also planning on having a scientific paper session where various high school students interested in the area of science can produce and present papers in this body. We were able to report that we have had two students, the years of 197^-75 and 1975-76, who were presented as Fleming scholars. These two young people have been actively involved in research at the Oklahoma Medical Research Foundation. One of those young persons is now enrolled at Rice University, and the other young lady is a senior at John Marshall High School. We discussed with our group that we are trying very desperately to keep track of many of the students that we have had at the Science Center. We like to know and follow our students as they enter college to determine some of the successes that they might have. We were able to go through and share with the group some of the activities that our students have been involved with. Students have been involved in rabies studies at the State Health Department. Students have been studying and involved in cancer research, ascites tumors, at the Oklahoma Medical Research Foundation; the Oklahoma City Zoo, a study of the Fly River turtle; Oklahoma City Animal Shelter, the stray dog population of Oklahoma City; and the Oklahoma State Bureau of Investigation, a study of alcoholic seizures. So there are many activities that our young people have been involved with in the greater Oklahoma City area. In closing, I would like to take this opportunity to invite everyone to please try to attend the Open House at the Science Center, December 2, at 7:30 p.m. At that time we would like for you to come out and take a tour of the Science Center and see some of the things that we are trying to do.

Mr. Jim Johnson, Director of Pupil Services, reported on the Open Discussion session as follows: We had five topics that we discussed in the open-ended topic. First we had to decide whether we were going to spend our time on one topic or whatever might be brought up. The group decided that it would just bring up as many topics as we were interested in and divide the time equally. There were six parents and five school people in our group. I will indicate what the five questions were. We won't have time to deal with them specifically, but I think we gave satisfactory answers. There was interest in the athletic funds; how do the schools get the money to support their athletic program; how much support does the Board of Education give? Would there be a possibility that when we buy new buses, rather than trade old buses in, to recondition these buses on a priority basis and allocate them to the high schools to use in their activity programs? Interest was demonstrated by several patrons concerning getting certain books in the Oklahoma City schools that were written by former Oklahoma City students; that we probably should be proud of these students, and that

Discussion Report - cont'd

6?^

MINUTES OF MEETING OF NOVEMBER 8, 1976 - CONT'D discussion Discussion Reports - cont'd

Mr. Johnson cont'd the books have a lot to offer. The books mentioned were Rich Heritage and the Life of Martin Luther King by Ms. Evelyn Pittman. It was explained the procedure we follow, how the textbook money must be used for books that are on the state adopted textbook list, but we do have supplementary sources. And I would be surprised if Rich Heritage was not in some of the libraries in the schools. One gentleman was interested in the use of a school building and Dr. (Thomas J.) Smith took care of that individually, and we didn't spend time discussing that. One patron was concerned about what to do when a student gets a grade that is a little lower than that student thinks he deserves and the teacher gives no satisfaction. We discussed the philosophy of teaching to some extent, that a teacher will have a student in a position that he knows what he is making all along the course, so it doesn't come as a surprise at the end of the semester. But the channel of appeals was explained. Another mother expressed concern that many of us have expressed, and that is the cost of being a parent when you have a child in cheerleading and in drill teams and activities of this type. And even though the school system has made progress in trying to get some standards in helping buy these uniforms and support them, I think this problem was probably augmented by the fact of poor sponsorship, and we emphasized that the sponsor should be a good strong person, and with the parents and the students and with the school officials set guidelines as to how much can be spent and stick with them. Another patron indicated that maybe it would be helpful sometimes if the Board could give us some direction or give some of the schools some direction in helping break traditions in schools that should be broken, but the students and many of the patrons want to persist in them; speaking specifically of inititation such as shaving the head of football players and perhaps painting students.

Dr. Start recognized Dr. Smith for remarks.

Remarks Dr. Smith

Dr. Smith - I want to express my appreciation for all of those in attendance, especially to the patrons of the southeast part of Oklahoma City. I regret that there are not more patrons that availed themselves of the opportunity to come out this evening; however, we have to recognize that we had some real stiff competition with the second portion of Gone With the Wind and with NFL football. So, again, I would like to express my appreciation for those who are in attendance, to come and discuss your schools.

Announcement irs. frs . "Williams

Mrs. Williams - The next meeting of this type will be the second Monday night in December at Douglass High School. We are a unitary school system. There are youngsters from the south part of the city attending Douglass; just like there are youngsters from the Douglass area attending Southeast. Come on over and let's all put it together.

Comment Domment Dr. Start

Dr. Start - Are there any other remarks from Board Members? There has been a New Year's resolution on the Board in that remarks from Board Members in future meetings will be confined to issues and there will be no preaching from this pulpit. The Chair is open for a motion to adjourn.

ADJOURNMENT

R. #3^3 Adj ournment

A motion to adjourn was made by Mr. English and seconded by Mrs. Hill. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

President

ATTEST Clerk

Approved the 15th day of November, 1976.

675

MINUTES OF MEETING OF NOVEMBER 15, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, NOVEMBER 15, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Potts and Mr..

Brown gave the invocation.

Call to Order

All visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS Mrs. Potts - The Board has been in the process of trying to improve somewhat its procedures to expedite our business in a more effective way. One of the things that we decided upon was that those who have signed up to speak during the Hearings portion of the meeting will be asked to speak during that time. We have previously given them the opportunity to defer their speaking until later in the agenda at the time that a particular item is up for a vote. The feeling has been that this often prolonged a meeting and there got to be too much of a dialogue between Board Members and people who were availing themselves of the opportunity to speak. We feel like when people speak we want to provide that time most especially for them, and we are going to make more of an effort to confine our remarks to those that would be questions that might help clarify whatever someone who is speaking might have to say.

Mrs. Potts then called on the following persons who had registered to address the Board:

(1)

Mike Barlow - President, American Federation of Teachers

(2)

Mary Hepp - Representative, Association of Classroom Teachers

(3)

Yvonne York - Patron

(U)

Ronald Cable - Teacher

Mr. Barlow's remarks were in opposition to the proposed residency requirement for employees of the Oklahoma City School System. Following hi-5 remarks, Mr. Barlow presented to the Board signed petitions in support of this opposition.

Dr. Start inquired: Mr. Barlow, can you tell us how many of the school employees and how many patrons, when they read the petition, did not sign it? Mr. Barlow stated that he could not give the exact number, but in no case was there any large number of people who refused to sign. Ms. Hepp, too, spoke regarding the proposed residency requirement, its relation as well as class size to the negotiation, process, and other. Members of the Board inquired:

Mr. English - In your reference to these elementary classes that have 3H to 36 children, you do not mean to imply that this is the rule? Ms. Hepp stated that she meant to imply that there are some of these classes in the Oklahoma City schools. Mr. English - What percentage of them would you say are that large?

Ms. Hepp referred to classes at Shields Heights and Shidler, and stated that in traveling from building to building, this is a major concern of teachers and that they feel that class size could best be handled through the negotiation process; that teachers have asked that since the Board refused to negotiate class size last year, that they direct their team to prepare proposals on class size this year.

Remarks Mrs. Potts

676

MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D HEARINGS cont'd

Mrs. Potts - I understand that our staff is working on this already. I would also like to ask you if ACT has some suggestions of how we can improve on what our offerings are for the EMH students you referred to? Ms. Hepp stated that they (ACT) are working on some proposals which they feel will he of help in making those kinds of decisions, and they are also working with the EMH teachers and with experts and are trying to come up with some solutions to this problem. Mrs. Potts - As I am sure you are aware, we have already made changes in the provisions for these students to improve on them, and I am sure we are going to want to continue doing that. So any ideas you have will certainly be welcomed.

Mr. English - On the class size, a subject of that type, I wonder if the Superintendent has any response here, because I think it is something that may be picked up and printed as something that is fact; that gives the impression that we have a bunch of classes out there that are very large. And of course if that is true, then we ought to be well aware of it as Board Members, and if it is not true, then certainly it ought to be so stated.

Dr. Smith - I think that this is the exception rather than general rule. We do pull off a class size report, school by school, teacher by teacher, and will be submitting the results of that to you. We had in the report to the Court a report by teacher, by race, and by grade. We have been going through the process of reanalyzing that. We know that there are some errors in the report. There are some errors that need to be explained, because we may show one teacher with 60 students, and it actually is a team setting with two or three teachers involved, and yet they are assigned to one teacher. But we are in the process of refining that and will be supplying a report to you.

Mr. English - There is penalty in the state law, isn't there, as far as loss of certain funds if we have classes that are too large?

Dr. Smith - You do not receive State Aid or the ADA portion for those students in excess of the number that is permitted by the state law. Mr. English - You and I have discussed this before privately. I had asked you for some figures once on how much we had lost in State Aid this past year because of having classes too large in excess of the state law.

Dr. Smith - I hope you remember the figure, because I don't. It was a relatively small amount. And of course as we had indicated, we employ a teacher at the average salary that we are now paying, between $10,000 and $11,000, and certainly it was not economically feasible. The other part of the problem is that in many cases it will be classes in a building where we may have 31 or 32 second year students, not enough to divide up and have two second year students classes; it seems to be preference on the part of many, patrons and others, to have a larger second year class than it would to have a split class of second and third year students. I don't recall the exact dollar..figure, but it was a relatively small amount that was deducted from our State Aid.* Mr. English - It seems to me that it was less than $2,000.

Dr. Start - Dr. Smith, is it an established educational fact that the product of the educational system is related to the size of the class in which that student is in?

Dr. Smith - I am not aware of any solid statistical data that will prove that the class size has a direct bearing on the end results of the achievement of the students in the class. Mr. English - There was a response to the conversation here; Pat, you mentioned something about staff was working on this. The request had been that we instruct our staff to prepare items of negotiation on class size. I hope that is not what we are working on, items for negotiation in relation to class size. And that wasn't your intention, I don't think.

Mrs. Potts - I think Dr. Smith could explain.

Dr. Smith - No, it is the other portion of the class size study. standing of what we are doing.

That was my under-

Mr. English - That is not a subject for negotiation. Mrs. York's remarks were in regard to the Board's recent selection of a law firm for General Counsel.

MINUTES OF MEETING.OF NOVEMBER 15, 1976 - CONT'D

HEARINGS cont'd

Mr. Donwerth responded: Mirs. York, I would just like to make one statement. We did discuss the payment of the attorneys that were selected. And because of this, they, will be paid out of the Impact Aid funds. There are Impact Aid funds that are not earmarked as federal funds. They are put into the General Fund and this would make it legal for them to be paid out of the Impact Aid funds. Mr. English-Mrs. York, I noticed you talked about Mr. Johnson's abilities and everything, and I can recall you serving on the Board and some conversations we had. Were you well pleased with the way Mr. Johnson handled the Dowell case? Mrs. York replied that she was pleased with the way Mr. Johnson researched most of his cases, but if he (Mr. English) was referring to the outcome of some of the cases and how some of the things were handled, she was not pleased.

Mr. Cable spoke

regarding indefinite class sizes.

Members of the Board inquired:

Mr. English - What kind of a class size would you recommend? Mr. Cable responded - one that was appropriate to the classroom; that he had 36 seats for students in his classroom; microscopes for 30, and had had as high as 41 students in his classes. Dr.â€™ Start - What class is this?

Mr. Cable replied that it was biology for 9th through 12th grades. Mr. English - Have you discussed this with your principal? Mr. Cable responded that he had discussed that the problem existed.

Mr. English - What did he say about the problem? Mir. Cable stated that they accept the students and try to deal with the problem later, but in the meanwhile they get complaints from parents that a student went to class and didn't have a place to sit.

Mr. English - And this situation where you have 30 microscopes, 36 seats and 41 students has been existing since the start of this school year?

Mir. Cable stated that it lasted approximately two months, and by dropouts and people moving away from the District during that time, that he now has at least four classes below 36. Mr. English - Are there other biology classes? Mr. Cable responded that he teaches the majority of biology classes at his school, but there are other science classes as large and sometimes larger than his. He also stated that he l?as speaking in behalf of an English teacher with large class sizes, and that these situations are frustrating to teachers.

Mir. English - I can understand and I can sympathize with you and with the students out there. I would hope that the administration could look into this situation and maybe survey to see if there are similar situations any place in the system where there is not enough equipment, whether it is a microscope or whatever, and see what can be done. I know that doesn't help you as much if we would cut back all the classes to 30 students rather than finding you the microscopes for 40 students, but I would hope that the administration could look into this right away.

Mr. Brown - Dr. Smith, how do you allocate staff? Does the principal determine how many science teachers he has over against, say, English teachers or history teachers? Dr. Smith - Directors work with the principals based on their predicted enrollment for the end of the first quarter, in numbers of special education classes, in numbers of driver education classes, etc., and then from that determine or set their allocation for that school. Then the building principal works and determines how many of those will be English teachers, how many science teachers, etc. The counselors, principals and assistant principals are not included in the allocation for the teachers for the building.

Mr. Brown - Is there ever a time, for instance, when on the basis of preenrollment you might miss it, and such a situation as this might occur where you would have 60 English students in a class and had not anticipated that?

Dr. Smith - Yes, the first three or four weeks of school there is a great deal of adjusting of class sizes, and that would be from those whose enrollment was less than what was predicted as well as those whose membership exceeded what was predicted, and would make a difference or change in their allocation.

678

MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

HEARINGS cont'd

Mr. Brown - Is there any way, for instance, in this particular instance, that a teacher who has more students than he has desks can either get more desks or less students? Is that a process that he works out with his principal? Dr. Smith - Rather than talking in generalities, I would rather check on specific situations and certainly if the principal is aware of these, I am sure he has Been talking with the Director; if not, I would encourage the principal to talk with the Director and help work these kinds of problems out. Mrs. Williams - Could these not be used as emergency situations and not take so long, because even two or three weeks___ . Could there be an emergency type action?

Dr. Smith - I think the Directors will react almost immediately to principals' requests for consideration on readjustment of their staff allocation, based on enrollment data, etc. So there should not be any reason for a lengthy delay in these. Mrs. Williams - Two weeks behind can be catastrophic for some classes.

Mr, English - I would like to commend the speaker for coming down here, because I think he is really standing up for the students more than anybody else. He tried at the building level, it sounds like to me, and still the students were there without the microscopes and with the crowded classroom, and he decided to come down here. I know that is a tough decision to make sometimes to come down here, because it can be to some people a very threatening situation, to have to stand there like that and have to make the comments that you have had to make. I appreciate them.

Mr. Brown - I would like to commend this gentleman for coming down, and for the excellence of his presentation. I think teachers are often frustrated because we do have problems with red tape and getting things done, and I appreciate the temper, the tenor and the gracious way that he presented what is obviously a frustrating situation for him and for other teachers at Grant. MINUTES OF PREVIOUS MEETINGS R. #3^ Minutes Approved

It was moved by Mr. Donwerth and seconded by Mr. English to approve the Minutes of November 1 and November 8, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS Report - Committee on Residency Requirement Proposal- Mr. Donwerth

Mr. Donwerth - I do have a committee report to make on the residency requirement proposal, but T would like to make a statement prior to making it. I was charged, along with my colleague Mrs. Williams, with the responsibility by the President of the Board to draft a residency requirement proposal. I will read it: "Effective January 17, 1977, any person employed by the Oklahoma City Public Schools shall either be a resident of the Oklahoma City Public School District or must agree, as a condition of employment, to establish residency within the school district within 120 days of employment. The Board reserves the right to waive the residency requirement when it is deemed to be in the best interest of the school district. The attached definition, explanation, enforcement procedures, and grounds for waivers shall be considered as a part of the policy." There are some rules and guidelines for this. I am not sure if all of you had an opportunity to read these or not. As I stated in the beginning, I was charged with this. I accepted my charge. If there is a motion to accept this proposal, even though I drafted the proposal, I intend to vote against the proposal. I am not in favor of a residency requirement. I feel that too many of the rights of not only the employees, but the American people have been infringed upon anyway, and I think it is time that we got down to the business of setting policy that deals with effective education and not requiring the neighborhood that people live in. Mrs. Potts - Is this the presentation from the committee?

Mr. Donwerth - Maybe not from the committee. This is my proposal. have a counterproposal she would like to make.

Mrs. Williams may

Mrs. Williams - For the record, I commended Mr. Donwerth. He had to make some trips out of the city and we did meet by way of telephone the best we could, to get ready for this evening. We talked any number of times. Of course, he has explained to me that he is against any type of residency requirement. The proposal is quite comprehensive and it gives quite a few conditions ÂŠ3? grounds for waiver and such, and he has worked quite hard on it, and we have discussed this. I simplified it some and

679

MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

Mrs. Williams cont'd I will bring it up later.

We worked together quite well, even with divergent views.

Report - Guidelines for Eligibility to Address the Board During Hearings - Mrs. Hill Mrs. Hill - I was a committee of one, I guess, to work with the staff. I do want to say a big thank you to Dr. Smith and the staff for the fine work on this. In the guidelines for eligibility to address the Board during the Hearings portion of the Board meetings, in looking through the different policies of the Board, about the only policy that I found was that you must be a resident of the Oklahoma City School District. It did not mention our employees, so I think this would cover that. It is: "To be heard a person must conform to one or more of the following: 1.

Be a resident of the Oklahoma City Public School District.

Be an employee of the Oklahoma City Public School District.

Be the counsel or spokesperson representing an employee of the Oklahoma City Public School District.

1|.

Be a designated spokesperson for a recognized Oklahoma City Public School District's affiliated group or organization. The group or organization must submit and/or have on file with the Board's Clerk the name and title of its spokesperson. The designation to remain in effect until the organization advises the Clerk that term has expired and until the end of the fiscal year, June 30, in which the notification was made."

Mrs. Potts - You may place that as a motion under New Business.

Report - Agreement in the Employment of General Counsel - Dr. Start Dr. Start - The Agreement which you have had now for two weeks, the committee since the last meeting has reviewed and made some changes in this Agreement and we would propose to introduce this Agreement under New Business. Mrs. Potts - Fine.

Are there any other comments?

Mr. Donwerth - On the Agreement, Dr. Start, I would just like to clarify one thing that I didn't really understand. Are we leaving enough leeway in the Agreement for the staff and Superintendent to have benefit of the Board's Attorneys' knowledge? I am just wondering if we are leaving enough leeway there for them to use the Attorneys? Mrs. Potts - Is there some specific point in the Agreement where you feel that it restricts___ ?

Mr. Donwerth - In so many places in the Agreement it speaks of the Board's involvement with the Attorneys.; and then I believe it leaves leeway for the Superintendent, but I don't think it spells out anything possibly for the rest of the staff. I do know that quite a few members of the staff have to dialogue with Mr. Johnson at times. Dr. Start - Could I have a point of order?

Can we discuss this after it is introduced?

Mr. Donwerth - That would be fine. Comments - Mrs. Potts

Mrs. Potts - We are in the midst of having a State School Boards Association meeting. I don't know if any of the Board Members would care to comment on any of the meetings at this point. There is one more day of meetings yet.. I think if there are any really worthwhile ideas that Board Members glean from these meetings, we would like to have them shared with this body. We have had Floyd Donwerth serving as appointee to the State School Boards Association representing our School Board. He has been filling the unexpired term of Mr. McCray and we need to reappoint him to serve on this committee. He has been doing a good job and is willing to continue serving. That would be my action at this point, to reappoint you (Mr. Donwerth) to continue serving in that position.

Mr. Donwerth - I accept your appointment. Comments - Mrs. Hill Mrs. Hill - I was privileged to visit Willard School the other evening and ran into Freddye there. It is a very unusual and fascinating school. You could easily get lost with all of those levels over there, but I was real impressed.

680

MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS cont'd Comments - Mr. English

Mr. English - I was at Willard School too. Also, Classen has an Open House tomorrow evening for all of you who want to come around and visit. It starts at 7:00 or 7:30 p.m It is not far away, so come on down. Comments - Mrs. Williams

Mrs. Williams - I was at Willard and I ran into my colleagues there. I was impressed by so many things at the school; the cleanliness of it; the friendliness of the patrons and the activities of the principal. It 'seems that they have a good thing going there. For the benefit of the assemblage, Southeast High School really put out the welcome mat for us last week, and we are hoping that we can do equally as well when they come to District 5, to Douglass on the 13th of December. We hope to see every one of you there.

Report - Instructional Management Program Advisory Committee - Mrs. Annette Friedlander In referring to a memorandum which had been sent to members of the Board, Mrs. Friedlander reported: The top page (of the memorandum) is addressed to members of the Board and comes from the Instructional Management Program Advisory Committee, which interestingly enough spells out IMPAC. Included are some of the findings that were approved by that advisory committee. Those findings come from a meeting of the planning subcommittee of the Instructional Management Program Advisory Committee and were approved by the District advisory. The Instructional Management Program Advisory Committee did come out in support of the goals and objectives prepared by the Goals and Objectives Committee, which is an administrative committee. It is also supportive of the objective proposed by the Board President as it was amended by a meeting of the Human Relations and the Goals and Objectives Committees. The findings are really some things that we wanted to highlight or pinpoint for you. The first thing we wanted to point out is that the goals and objectives are now on a District basis; they comprehend the District. They pertain to all of the students in all of the schools of the District, and this is a significant change from the previous cycle of Accountability when each school had its own goals and objectives. So you might say that what we are starting now is not really a continuation of what was done before, but a new kind of process. There are some new elements in the second cycle. The first cycle was a three-year process. The second cycle is a two-year process. The first cycle emphasized an individual school approach to the assessing of needs, evaluating of programs, writing objectives, and so on. The first cycDe had each school establishing its own student outcomes. In other words, there were individual school expectations. But cycle two establishes District expectations. In cycle one each building identified the specific goals and a number of goals to be addressed. And in the second cycle the identification of priority goals is determined at the District level, not at the building level. In cycle one, .monitoring of the process or processes was on an individual building basis. And that is probably what made the monitoring and the evaluations so difficult to arrive at. So now in cycle two the monitoring will be for the first time^on a District basis. In other words, there will be something in common throughout the District which we can look at, which we can monitor, and which we can evaluate. There are some gains in these changes and perhaps some losses too, but that is the basis that we are on now. So this brings me to the second point on the findings and enlightenments. The implementation of the goals and objectives in the second cycle will enable the' committee to monitor and to produce with the Technical Services Department a District-wide evaluation report for the Board at the end of 1977-78. The weak link in the accountability process was the evaluation, and I think we will have a better go at that this time. The instructional management program is very scientific about it; very precise about it; very businesslike about the whole thing. Some of the objectives point out that so and so much percentage of the students are going to do this at a certain time almost on a certain day, and you can't get very much more concrete than what we have tried to get in those objectives. We are trying to do something, and in some ways we are really in a tremendous experiment. If you want to be very positive about it, it is an adventure. It can be a high adventure. It can be very exhilarating, also very frightening, but what we can expect from such an instructional management program, I don't think we should either overestimate or underestimate, but there is no way we are really going to know until we go through it. We have set some of these percentages. We hope they are within reason. They weren't really just pulled out of the blue, but at the same time there is nothing hard and fast to go on. So I think what we are trying to get across to you is let's be realistic. We may not get everything we expect to get this first round. We may get more, but I think we have to kind of look at it with a certain view. Let's try to be a little realistic about it, which doesn't mean that we haven't tried to come to some real hard lookat this and some hard effort won't be made, but a "let's ride with it" kind of thing. We do more than one kind of monitoring. We like to look at what is going on throughout the system from a managerial point of view and not just the instructional program. We had some concern about the management procedure of the Board, which did happen to have some effect on the instructional management program.

681

MINUTES OF MEETING OF NOVEMBER 15,19/6 -CONT' D

Report - Instructional Management Program. Advisory Committee - Mrs. Annette Friedlander - cont'd Mrs. Friedlander cont'd

We pointed out here that the Board did vote in August that the Human Relations Committee and any other committee that wanted to, should present changes in the objectives to the administrative's Goals and Objectives Committee. To November 1 no committee other than our Instructional Management Committee or representatives of it had met with any of the goals and objectives people to present changes. Then we were asked to respond to a new objective which was presented and this apparently didn't come until late. The late objective coming as it did seemed to have delayed the development of the programs to meet the goals; according to staff, at least one month. I think one of the things that maybe was neglected in this kind of approach, is that there is a very real relationship between the goals that are stated and the objectives that are stated in writing in trying to develop a curriculum that carries out those goals and objectives. And sometimes, noteven everyone on staff, understands that it takes time to work those things out, and that a curriculum does have to be developed. Just because you state something doesn't mean you have got it in existence. So time is needed, and it is because of that time element and because we think of your own commitment to better managerial procedures that we would like you to toe the line. We are interested and we think you are too. As part of that planning committee meeting, we were concerned. And this was before that advisory met. We were concerned with the reading of that objective that was presented and the planning subcommittee did ask for a review and discussion of that objective. When the Human Relations Committee and Goals and Objectives Committee had their next meeting which was just a few days later and prior to the advisory committee meeting, they did re-discuss that objective. It came back to the advisory committee and it was approved there. The only final thing would be that while a second cycle uses a District-emphasized approach which identifies seven goals to receive priority status, the Instructional Management Program Advisory Committee feels it is essential to remember that our District is still responsible for implementing a total educational program. That seems obvious but I think it needs to be stated. The remaining ten goals must not be ignored just because they are not in a priority status. Mr. English commented: In reading this, and you talk about the committees not meeting with the Goals and Objectives Committee, I wasn't sure that your committee had the understanding about the way this came about. The way this came about was that this amendment was offered by a Board Member, and the Board could have voted at that time to have included that in our goals and objectives, but it was the Board's decision that it would be better to have the thing go back to the committee. We could have saved that month's delay. I think it is better that we sent it back to that committee. I can understand and appreciate the time element, but it is that this is after all the Board's goals and objectives and not the staff's goals and objectives. This is the Board's goals and objectives and I think we need to keep that in mind, that this is to be by. the Board, that we are doing this, and it may take a lot of time but it is for 1977-78 and the addition of that one item as rewritten by the committee, I don't think it is like adding another major goal. Had we added an eighth major goal, I could understand that we would have great difficulty maybe in a one-month's delay in that. It is an important amendment.

Mrs. Friedlander"- p appreciate what you are saying, Mr. English. I think everybody knows that the Board is the ultimate authority and we all respect that; however, also suggesting that we can all maybe help the whole system in the education of our youngsters in one way or another, minor ways and major ways to work more effectively. This may be a very minor thing, but you know we have got to feel that we are important too. Mr. English - Right. And you have put in a lot of time; I know you and this committee have put in a lot of time. I share your concern about the monitoring and evaluation process here. We fell down on that before and it is my concern that we not fall down on that again. Mrs. Potts - We appreciate your work on this.

LEGAL REPORT Mr. Johnson reported as follows: (1) Court Cases Pending - There haven't been any changes since my last report in any of our court cases. I thought the Board might be interested in knowing how many cases we do have pending. We have 12 cases and out of those 12 there are eight active cases. Five of these eight cases are on appeal. Two of them are in the Tenth Circuit Court of Appeals and three are in the State Supreme Court, and three are to be tried. On the appeals, one of those appeals in the Tenth Circuit Court of Appeals is a cross-appeal, an appeal by both parties on the maternity leave case. And in the State Supreme Court cases, one is our appeal and the other two are appeals by the other parties.

Attorney's Report

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MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

SUPERINTENDENT'S REPORT

R. #3h5 Professional Trips Approved

A motion was made by Mr. Donwerth and seconded by Mrs. Hill to direct the following persons to attend conferences as indicated: At no Expense to the School District

(a)

Robert Cheney, Conference on Improving Quality of Inservice Education, November 17-19, 1976, New Orleans, Louisiana.

(b)

Loyce Willett, American Association Health, Physical Education Recreation, National Management Conference, December 5-7, 1976, Wakefield, Massachusetts.

At School District Expense (c)

Jerry Rippetoe, ASCD Urban Curriculum Leaders Conferences, December 1-3, 1976, New Orleans, Louisiana.

(d)

Thomas H. DeSpain, Research Training Program, Sponsored by U. S. Office of Education, November 30-December 3, 1976, Houston, Texas.

(e)

Virginia Lamb, American Vocational Association and National Association Large City Directors Vocational Education Meeting, November 30-December 6, 1976, Houston, Texas.

(f)

Phil L. Myers, Jr., American Association Vocational Education Annual Convention, December 3-8, 1976, Houston, Texas.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs.. Potts declared that the motion carried. Information to the Board

Dr. Smith reported as follows:

(1) United Appeal Goal - I am pleased to report that the employees of this school system not represented by ACT in negotiations have met their commitment and their obligation by pledging 118$ of their United Appeal goal. I want to express my appreciation to those employees and commend all of those involved for making this particular thing possible. As you are aware, the United Appeal drive is divided into two groups, with one group, those represented by ACT in negotiations being responsible for their reporting, collecting and all of their United Appeal, and then the others are handled by the Central Office staff here working with the principals and others. (2) Insurance Proposal - At a previous meeting of the Board the staff was instructed to make a study and report back to the Board on a proposed procedure for obtaining an evaluation of our insurance program of the school district. A proposed RFP (Request for Proposal) letter with attachments was presented to members of the Board. If the proposal meets with your approval, we will instruct staff to proceed and obtain the proposals from the firms as listed and report back our findings of the quotations received in response to these requests and report information back to you for your consideration Us- soon as this information is obtained. As you will recall, this is to make an evaluation of our total insurance package, excluding the health insurance program. It is really all of those programs that this school district pays for fire and extended coverage, workmen's compensation, etc.

Dr. Start -I am quite impressed with this proposal, Dr. Smith.

Is a motion in order?

Drâ– Smith - I think if you would just agree or consent to this, we will proceed and then the action will be when we bring it back to you for consideration for either employment or consideration of our report of the findings. Dr. Start - I would like to suggest that Dr. Smith go ahead and obtain these proposals. Mrs. Potts - Are there objections by any Board Members to proceeding and then bringing back the final information on this for our action? All right, there is agreement.

Dr. Smith continued:

(3) Proposal Relating to Hospitalization Program - As indicated to members of the Board earlier, we have had members of the staff working with insurance carriers with employee groups and others to examine the possibility of a hospitalization insurance program for employees of this school district, with the only requirement for eligibility being that they be an employee of the school district. They do not have to be a member of any particular group or organization, etc. I did include information in yo.ur packet on that. I did indicate that the staff membershave conferred with representatives of employee groups. Based on the results of our studyand working with insurance firms and with the employee groups, we would like to proceed with this study and explore the possibility and bring back to you at a very early date a recommendation on a hospitalization program for the school district. We are exploring the possibility

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MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

(3)

Proposal Relating to Hospitalization Program cont'd

of a program very similar to that that has been carried by our employee groups and would have one program that would be available for all employees.

Information to the Board cont'd

(U) Hearings at Belle Isle School on Leasing of Facility - Members of the staff conducted a public hearing at Belle Isle School last week. At this meeting, the various organizations which had indicated an interest in leasing the facility were given an opportunity to explain how they propose using the facility. Also, the people in attendance at the meeting were given an opportunity to ask questions and to make any kind of statements that they so desired. The staff is in the process now of considering the results of the hearings, the proposed usage by these organizations. We will have a recommendation available to you on the leasing of this particular facility, hopefully, at the next meeting of the Board when you consider business. Mrs. Potts - I am assuming there is Board consensus to proceed with the following through on the hospitalization insurance, to get further information on that. Mrs. Williams - They mentioned the fact that certain plans would require participation by the employer. What kind of dollar figure would that require?

Dr. Smith - It would depend on the amount of participation. The average rate, I believe, in the health and accident programs that we now carry runs $25 to $28 for the individual per month; for the family coverage, it runs in the vicinity of $57 to $60 plus. It would depend upon how much of that would be covered. I would say certainly at this state that we would need to proceed with exploring programs which do not require employer participation. ENCUMBRANCES, GENERAL BUSINESS AND PURCHASING It was moved by Mrs. Hill and seconded by Mrs. Williams to approve payment of encumbrances as listed for October 27-November 10, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #3Hg Approval of Encumbrances

General Business and Purchasing A motion was made by Mr. Donwerth and seconded by Mr. Brown to approve General Business and Purchasing items as follows:

Authorization to Finalize Agreement with YMCA Authorization to finalize an agreement with Northside Oklahoma City Branch YMCA of Greater Oklahoma City, 10000 North Pennsylvania, to lease (rent) the swimming facilities for use by John Marshall High School swim class from current date to March 1, 1977- The YMCA to furnish pool, showers, ingress and egress to the pool; and the YMCA to carry personal injury insurance in the amount of $100,000/$300,000 on John Marshall School pupils and/or John Marshall instructional staff (swimming) The total rental fee to be $1,275-00 based on 85 hours use. Rental fee reduced on per hour rate if less hours used.

Purchase of Lock Sets

Purchase of lock sets for use by Maintenance and Supply from ABS Enterprises, Inc., which submitted the low quotation on specifications in the amount of $2,182.50 . to be charged to Account BL 5620.05 (5)ÂŤ 3.

Purchase of Sump Pumps Purchase of sump pumps for John Marshall and Taft Schools from Federal Corporation which submitted the low quotation on specifications in the amount of $1,161.00 to be charged to Account BL 5620.05 (11).

R. #3^ Approval of General Business and Purchasing Items

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MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

R.#3W Approval of Goals and Objectives as Recommended

Motion made by a member of the Board at the meeting of October 25, 1976 and carried over from the meeting of November 1, 1976 - Consideration of the Goals and Objectives. Mrs. Potts - We had a report back on this. The recommendation came back to us from the committees that looked at it. The recommendation was that under Goal 6.1 it be rewritten to read as follows: "Students will understand the effects of biases, prejudicial attitudes and discriminatory behavior as exhibited by individuals and collective action." That was a recommendation of changing the goal as opposed to adding an objective that would read similarly. Do I hear a motion for action on this?

Mr. Brown - A point of clarification; if the Goals and Objectives Committee has accepted this, I presume it is theirs and they have included it in those goals and objectives that are before us. Do we need to vote on this or do we need___ ? Mrs. Potts - I think it would be entirely possible for us to vote on the entire goals and objectives as recommended by the committee.

Mr. Brown - Then I move the adoption of the goals and objectives as recommended by the committee. Dr. Start - Second.

Mr. English - What we are doing is expanding the goal, but we are not adding any objective in there. Your original proposal said by the end of the 12th year, 70% of the students will recognize the effects or results of institutionalized practices, procedures, and regulations that discriminate. Where do we have any sort of a measure then of whether we have achieved this goal if we don't have an objective that matches or ties into that goal some place? How does that work?

Mr. Brown - Don't we have an objective in relation to the total Goal 6 to which it has been added? And would not that objective refer to all of the parts of the goal? Mrs. Potts - I wonder if there would be anybody from the committee who might___ ?

Dr. Smith - We have Dr. Rippetoe who chaired the committee on this. would you like to come down and respond to that?

Dr. Rippetoe,

Dr. (Jerry) Rippetoe - Mr. English, in answer to your question, the joint committees pretty well felt that the objectives as they are written pretty well dealt with institutional racism and discrimination. They felt like that by changing the developmental goal, all of the objectives under that developmental goal would relate to that goal itself, which we are actually dealing with more than one objective as it is written, but to all of the objectives underneath that one developmental goal. And that was the reason for making it into a developmental goal rather than a separate objective.

R. #3^9 Approval of Procedure (Guidelines) for an Election for an Organization as Bargaining Representative for Noncertified Employees

Dr. Smith - Members of the Board were provided with copies of the proposed procedure for conducting a balloting election for an organization as bargaining representative of noncertified employees. It was patterned basically after the balloting procedure for the certificated employees. The basic differences in this proposed procedure and the one previously used; the first one is on page 1 where we have indicated that we would recognize the organization which receives the majority of the votes of the total number eligible to vote in the election. There is somewhere between 2,100 and 2,200 eligible to vote. We would propose that it would be 50% plus one in order to recognize an organization. Another change was the times of elections or balloting, from 3:00 to 7:00 p.m. , again, four days. We specified the days there as Monday, Tuesday, Wednesday and Thursday, January 10 through 13, with the counting being done by the County Election Board on the Friday of January 1U. We have again the procedures for challenging the votes with also the procedure for the Election Board to take possession of the ballots and maintain that until the use of those ballots is concluded, and then destroy those in a similar manner as we did the others, by burning them. Mr. Donwerth - Have the organizations that are interested in vying for the bargaining rights for the noncertificated or support personnel received a copy of this? Dr. Smith - They have been visited several times by telephone and some have been in personal contact with Mr. Ginn, going over the procedure. The basic suggestions were in the changes in the polling places. One of the organizations proposed using the Service Center in lieu of Northeast High School as a polling place. Another of the organizations proposed using Northwest Classen in lieu of John Marshall and using Jefferson in lieu of Capitol Hill as we proposed. We have proposed using Capitol Hill, Northeast, John Marshall and Star Spencer as the polling places to conduct the

685

MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

Dr. Smith cont'I election. We are proposing high schools because of the better parking conditions as well as these facilities are available without interrupting the instructional programs such as we were faced with at one of the middle schools in the other election. We would propose not using the Service Center as a polling place for security reasons, the numbers coming in after hours.

Mr. Donwerth - With the professional organizations, neither of the organizations would have been recognized under this same type of procedure where it says that one must receive the votes of the majority of 50% plus one of the total number of all employees eligible to vote in the election. Did the organizations agree to this? Dr. Smith - Mr. Ginn worked with them. The information I had were those points that I mentioned as the points of disagreement with it. Of course, the court ordered the procedure and the manner in which we would recognize the other. Our consideration was that in order to determine that a majority of the employees do want to be represented, then this procedure of 50% plus one would be a manner in which to determine that. Mrs. Williams - And this is acceptable to them, to both organizations?

Dr. Smith - I am not sure that it is completely and totally acceptable. As I indicated, they pointed out the information of interest that I have indicated on the polling places. Dr. Start - Do we have any cost yet of our cost to the District from our election for the certified personnel?

Dr. Smith - Yes. If we included the salaries of all of those employees that were involved, the cost to the County Election Board, the cost for printing of the ballots, and as I said the total salaries of those employees, we didn't have to employ those people, they just didn't do their daily jobs, it is in the vicinity of about $1800 for conducting the election for the four days.

Mr. Donwerth - How do you feel that would compare with the validation of signature cards and the lost time of employees obtaining signature cards? Dr. Smith - I would say there is very little difference. Mr. English - I move the approval of the election procedure recommended by the Superintendent.

Mr. Donwerth - Second.

Mr. English - This being from 3:00 to 7:00 and we are dealing with noncertificated people, are there some of these employees who would then be working from 3:00 to 7:00 all of the days that the election is on, and if so, would they be excused to vote? Dr. Smith - We would make arrangements for them to be released long enough to vote during that period of time. Those that are in a supervisory capacity would not be eligible. For example, the manager of the School Plant Services would be an example that would not be eligible if he were a noncertificated employee. He happens to be certificated, but the manager of the Engineering Services would be excluded and is not eligible to vote. Mr. English - Will we have the Security Department involved in this, providing security around the ballot box?

Dr. Smith - We will again utilize people that are not eligible to vote in the election. We will not be able to use the same people for watching the ballot boxes and working the eligibility list and all as we used previously because some of those people will be eligible to vote this time. Mrs. Williams - You informed us that they couldn't meet at the Service Center and they offered some alternative places. The reason for the Service Center is security. What about the others?

Dr. Smith - The others, again, it was because of the parking and because at the high school the arrangement can be made without interfering with the instructional program of the pupils. The last time it did interrupt some of the classes at Jefferson when we had the other election starting at three o'clock. Mr. English - What were the reasons given by the organizations for wanting them in these other buildings?

l-w

Dr. Smith - I think the Service Center would be because that is where a number of people would be eligible to vote and it would be convenient for them to cast their ballots there. The others, I am not sure that I recall any specific justification for them.

R. #3^9 Approval of Procedure (Guidelines) for an Election for an Organization as Bargaining Representative for Noncertified Employees cont'd

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MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

R. #3^9 Approval of Procedure (Guidelines) for an Election for a Bargaining Representative for Noncertified Employees - cont'

Mrs. Potts - I have a feeling that the.procedure that we have drawn up here, as well as for the certified employees, is going to he a model that is going to he used throughout the state.

Mr. English - Has this been looked at by our Attorney?

Dr. Smith - Yes. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

(A copy of the Procedure (Guidelines) is on file in the Clerk's office.) R. #350 Approval to Recondition and Reassign Buses for Activity Buses

A motion was made by Mr.Donwerth and seconded by Mr. English at the meeting of November 1, 1976 to be considered at the meeting of November 15, 1976, to give consideration to reconditioning and reassigning buses as "activity buses" for high schools, until each high school (9) has at least one activity bus assigned through this process. (Buses which are scheduled to be traded in when new buses are purchased by the District.)

Mrs. Potts - Staff did some research on this. information, Dr. Smith?

Do you want to share some of that

Dr. Smith - We are currently in possession of three buses that were scheduled to be traded in this year in delivery of new buses. They are all three, 72-passenger, 1967 model, GMC's. In surveying the high schools, we find five who do not have activity buses and indicated an interest in having a bus. We would propose that these three be considered for reassignment; that we utilize a committee of those five principals plus Central Office staff to determine the priority or the order in which these would be allocated, and then when we purchase the next lot of buses that the next ones that would be scheduled for trade-in would be reassigned at that particulr time. We would propose as a part of this that we place and see that the bus meets all safety requirements by the State Department of Education and the State Department of Public Safety; that they be then assigned to the high school. The building principal or a designated individual would be responsible for the assigning and scheduling of them for the activities. The school would provide the insurance and the upkeep of the bus, and would provide drivers with chauffeur's license to drive those. These three buses had a trade-in value of $1300 each and were scheduled for trade-ins. If you should approve this, we would need to pay that vendor the trade-in allowance. The vendor is receptive to accepting the payment in lieu of the trade-in. Mrs. Potts - I am sure they are worth a lot more to the schools that would be receiving them. Mr. English - About the maintenance that they are going to have to furnish, is that going to be through our Service Center and then the school would reimburse the Service Center or are they going to go to an outside provider?

Dr. Smith - We would not propose that they return to the Service Center, but either to their auto Bfechanics or some other means that they would maintain the vehicles. Mr. English - Why is that?

Dr. Smith - Are you proposing that we continue providing the upkeep rather than them? Mr. English - I am not proposing that we provide the upkeep, but I am saying we do the work on the vehicle and then bill the school, in essence, for the work done on the vehicle.

Mr. Donwerth - That would be quite a bit more expensive on the school. Most of the schools do have auto mechanics classes with instructors that can provide the maintenance on these buses. I know that at the particular school that my children attend, they have been providing maintenance on the buses for about ten years now, and they do a good job with it. Their instructors are capable of maintaining the buses, and I believe that it also serves as a tool for the students to work with. Mr. English - What I am suggesting, I guess, is that we could do it cheaper than what a private source could do it, and bill the school. Could you work that out? And what about the fuel? Where will they purchase the fuel? Will that be from a private contractor?

Dr. Smith - We would propose, rather than them coming out there each time to pick up fuel, again, that they make their own arrangements. The difficulty there is the record keeping that we have to have. And the only fuel that we can get tax exempt is t'hat that hauls to and from school and this kind of thing. We would not be able to get tax exempt gasoline for them hauling the track team over to another school or out of town. The record keeping is one of the big factors there. We have tried to make it to where only those district-owned vehicles that are assigned to the Service Center and have a district number and all are serviced at our garage.

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MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT’D

Mrs. Potts - Is there any other discussion on this?

Let's have roll call.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. A motion that new employees “be required to reside in the Oklahoma City School District made on October 18 by Dr. Start and seconded by Mr. Brown was carried over until November 1, at which time the motion was tabled for two additional weeks, with a.committee of the Board comprised of Mr. Donwerth, Chairman, and Mrs. Williams appointed to define some of the issues and make a recommendation regarding the motion.

Mrs. Williams - I should like to offer a substitute motion. Before I do that, for clarification, I should like to call your attention to the memorandum from Mr. Cheney concerning our residency requirement heretofore. Paragraph two says, "Beginning 1973 applicants living outside the District were informed that all qualified persons living within the District would be considered for employment before any person living outside." And then another sentence farther down, "When the applicant was not willing to move into the District, administrator's recommendation was customarily that it be rejected unless there were no qualified applicants living within the District. This practice continued until September, 1975-" And I should like to call my colleagues' attention to the item in the November issue of the American School Board Journal, page 22, "Teachers and Residency Rules." It spells out the pluses for the residency rules.

Mr. Brown - May I have a point of clarification before she gets to her motion? The motion that the committee brings back, do they first need to make their motion? Mrs. Potts - I think what you are referring to is that probably we need to have the recommended motion of the committee first, and you can't hardly have a substitute motion to something that isn't before the Board. So I think a logical procedure would be to first consider an original motion and then if you wish to add a substitute motion to it, we can do that. So I will give you a chance to come back to it later. Mr. Donwerth, do you wish to go ahead?

Mr. Donwerth - Mrs. Potts, I am not going to recommend this. This is strictly a proposal for a residency requirement and I was charged with the responsibility along with Mrs. Williams to draft a proposal. It is strictly a proposal that has been drafted, but in no way will I move that we accept it'since indeed I am opposed to any residency requirement. Mrs. Potts - We would need for a Board Member to place this original residency requirement in the form of a motion and we need a second for it to be on the board for consideration. It does not have to be a member of this committee. But following parliamentary procedure, we would need for that to occur.

Mr. Donwerth - Mrs. Potts, in order to get this before the Board so that we can do something with it, and so that Mrs. Williams can make her substitute motion, I will move that the proposal be accepted. Resid"ency Requirement Proposal:

Effective January 17, 1977, any person

employed by the Oklahoma City Public Schools shall either be a resident of the Oklahoma City Public School District or must agree, as a condition of employment, to establish residency within the school district within 120 days of employment. The Board reserves the right to waive the residency requirement when it is deemed to be in the best interest of the school district. The attached definition, explanation, enforcement procedures, and grounds for waivers shall be considered as a part of the policy. (Copy on file in office of the Clerk.)

Mr. Brown - Second. Mrs. Potts - We have a motion by Mr. Donwerth that this proposal be accepted, and it was seconded by Mr. Brown. Discussing this, I think also we might want to call your attention to the provision that provides for waiver requests. And under this it does provide five different things; one, that employees with qualifications in a teaching field who lias® expertise in a work field which is not otherwise available, that this could be waivered in that case. The prospective employees whose moving in the District would create a hardship condition for the employee or a member of his or her immediate family, this could be waived in this situation. A prospective employee who is moving from their place of abode which would create unusual circumstances or present conditions which might not be readily answerable, such as management of a rural farm or acreage or other, would be grounds for waiver. That prospective employees whose employment might be necessary to meet race or sex ratio requirements mandated by courts or departments could be waivered there. And then it lists other valid good faith reasons. There may be some other major portions of this that I haven't identified. Dr. Smith, do you have anything that you might want to add?

R. #3-50 Approval to Recondition and Reassign Buses for Activity Buses - cont'd R. #351 Motion for Residency Require ment for Employees Defeated

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MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

*. #351 fotion for Residency tequirement for hnployees )efeated - cont'd

Dr. Smith - I might mention one thing that I don't recall has been emphasized. Based on some of the calls and contacts that I have had, and as I interpret what Mr. Donwerth has proposed, this would apply to new employees only, those employed after January 17, 1977, and that they would continue residing in the District as long as they were an employee of the District. It does indicate, also, I believe, that those persons currently employed would not be affected, and if they took a leave of absence, upon their return it would not apply to them. However, a person employed after January 17, taking a leave and returning from a leave, it would apply to those individuals. So really I think one of the key points is as I see it, and to help allay some of the concerns and fears that I have had exhibited to me, that it is applicable only to new employees employed on or after January 17, 1977-

Dr. Start - Are we going to vote on this tonight?

Is that why we are discussing it?

Mrs. Potts - It is up to your pleasure; whatever the Board wishes.

Dr. Start - It would seem to me that before we pass something as important as this is, it certainly bears the scrutiny of our General Counsel. Has that been reviewed by Mr. Johnson? Mr. Johnson - Yes, I have examined them, Dr. Start, and I don't see anything legally objectionable to it.

Dr. Start - In the area of these waiver requirements, who determines that? Who determines the hardship cases? What might be a hardship for one might not be a hardship for another. Mr. Donwerth - I believe Mrs. Williams' proposal would deal with that. Dr. Start - We are not considering Mrs. Williams' proposal now. Mr. Donwerth - I know, but she could now make her substitute motion since there has been a motion.

Mrs. Potts - Do Board Members feel prepared to vote on this tonight?

Mr. Brown - I feel like that this is an issue that needs to be settled. It may be that all the information isn't here, but this continues to be an issue which I think eats at the heart of the morale of the District. So I think that it would be wise for us to settle it one way or the other this evening. It has been hanging over for a long time. We might want to amend it to include a committee before we vote for the proposal before us. And possibly the substitute motion, if we get to that, will give us an opportunity to look at two alternatives and either accept or reject them. I realize that you may not feel prepared to vote and I would accede to your wishes to wait for another week, but I don't think it is good for our system. Mrs. Hill - I agree. I think we have had several weeks now to think on this and have had a lot of input. I know I have had a lot of input. The residency requirement, I really don't approve of. I think there are more important things that we need to be looking at. I personally am more interested in a person's qualifications. I haven't seen any proof that those living in our District are more supportive than those living aytside. I personally would like to see our teachers be more involved in all of o"ur after-school activities, but I think this could be taken care of rather than having them move back into the District. I feel like there are more important things than where a person lives at this point. So I am not really in favor of a residency requirement.

Mr. Donwerth - Mrs. Potts, since Mrs. Williams did refer to the American School Board Journal on page 22 and we discussed that earlier, and since I did notice that she had the Journal with her this, evening, I wonder if she would open it to page 30 prior to us voting on this and just read across the top on page 30 what it says there about the School Board and effective education. Would you do that for me, Mrs. Williams? Mrs. Williams - Yes, but you are taking it out of context. I read it, okay, but it is out of context.

If the Chair rules that

Mr. Donwerth - I just wanted to bring it in. Mrs. Williams - Okay, if it is all right. "If your School Board is not making decisions that truly affect education, then your Board is not needed." But I would invite you to read that first before you cheer. I offer a substitute motion as follows: I move that all persons hired to work in any capacity in the Oklahoma City Schools, District 1-89, as of January 1, 1977, be required to live in the District for the duration of employment. Persons being considered for employment who live outside of District 1-89 must agree to occupy a residence in the District within 120 days of the effective date of employment, and to remain a resident of the District throughout the term of employment. Special consideration for waiver of this residency requirement due to personal hardship situations will be determined by a committee composed of a representative of the Personnel Office and two members of the Board of Education.

689

MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D Mrs. Potts - Mrs. Williams, are you proposing to substitute motion?

this for the entire other

Mrs. Williams - Yes.

Mrs. Potts - Do I hear a second to the substitute motion? Mr. English - I will second.

Mrs. Potts - I think we need to consider the difference between the substitute motion and the original motion. There are things spelled out in the original that are not a part of the substitute motion. I am wondering if we might have problems going with just the substitute motion? I am wondering if what you want to do is amend this? Could you speak to what would be the changes that you would add by your substitute motion as compared to the original motion? Mrs. Williams - There is quite a bit of detail here that I really think is a little uncalled for in the proposal. It goes on to talk about a.leave of absence and it gives the effective date as of January IT. I give it as the beginning of January, 197T- It states that persons who are new to the District only, and my motion states that. Then it clarifies new employees to be a resident of the School District. I just shortened it. It is still the 120 days that they have given. The proposal gives an enforcement procedure policy about which I did not go into detail.

Mr. Donwerth - The one difference that I see is that you moved that all persons hired to work in any capacity in the Oklahoma City School District I-89 be required to live in the- District effective January 1, 197T- I am afraid that we are missing that one on a leave of absence that is rehired. I don't know that we are giving consideration of that in your substitute motion. Mrs. Williams - No, because I have not been convinced that an employee on a leave of absence -is not still an employee of the system. And nobody has ruled that they are no longer employees. They are just employees on a leave status.

Mr. Donwerth - Could we get our Attorney to shed some light on that as to how they would be considered? Mr. Johnson - I don't think they are, but the simplest way to do it is just to put it in the policy itself and say this shall not apply to people on leave.

Mr. Donwerth - I don't think it is just rhetoric to put it in there. Mrs. Hill - I don't believe in it, but I do think it should be in there. Mrs. Williams - You have the privilege to amend the substitute motion.

Mr. English - I have an amendment to offer to the substitute motion, and I do this because I think it is really needed for clarification of what the Board's intent is out there, that when folks read the paper tomorrow morning they will understand that we are not talking about the past employees. But in order to make that perfectly clear, I would move that in that first sentence, after the words "all persons," I would insert th-e^words "then employed or," so that it says, "I move that all persons then employed' or Hired to work in any capacity in the Oklahoma City Schools, District 1-89, as of January 1, 1977, be required to live in the District for the duration of employment." So in effect what this amendment would do is to require every employee of the District to live within the District. Dr. Start - Say that again. Mr. English - The amendment would require all employees of the District to live within the District; present employees and all future hires. I say that so that we can all as Board Members make a very fine record of voting against such a proposal. But otherwise there are going to be people out there who think, yes, the Board is doing that right now and two months from now they may come back and add all employees in the system. And it is an opportunity for the Board Members to indicate what their thinking is on the idea of all employees of the District living in the District.

Mrs. Potts - Is there any discussion of this amendment to the substitute motion? have roll call on it then.

Let's

On roll call, Mr. Brown voted nay; Mr. English voted nay; Mr. Donwerth voted nay; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the amendment was defeated. Mrs. Potts - Any further discussion of the substitute motion?

Let's have roll call.

On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted nay. Mrs. Potts declared that the substitute motion was defeated.

R. #351 Motion for Residency Requirement for Employees Defeated - cont'd

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MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

3. #351 'lotion for Residency tequirement for Employees defeated - cont'd

Mrs. Potts - Is there any other further discussion on the original motion? ready for a roll call.

We are

On roll call, Mr. Brown voted nay; Mr. Donwerth voted nay; Mr. English voted nay; Mrs. Hill voted nay; Dr. Start voted nay; Mrs. Williams voted nay; and Mrs. Potts voted nay. Mrs. Potts declared that the main motion was defeated. Mr. English - In connection with this, I don't know that a motion is necessary, hut I am wondering if the staff would come forth with a proposal on ways to strengthen our present selection process in selecting employees for the school system, to increase the attention that we give to not only the instructional and skill knowledge of applicants, hut also consideration of the person's knowledge and understanding and sensitivity to a multicultural society in an urban setting, and of teaching students from a wide variety of socioeconomic hackgrounds, and also applicants who have a true desire to teach students in the Oklahoma City School System and not just interest in a joh.

Dr. Smith - If that is the desire of the Board, certainly there would he no problem in working that up. We can get the basics of your concern and come up with a proposal. Mrs. Potts - Is this the desire of the Board?

All right.

Dr. Start - I also would like to ask Dr. Smith whether or not it is feasible at this time that the^Board express the desire to include as part of negotiation with our teachers a policy whereby teachers who are not 100$ motivated behind urban education, who do, in fact, defeat at every opportunity urban education? I should like to negotiate a policy whereby these individuals can be removed.

Dr. Smith - Dr. Start, I would propose that the strategy or discussion for negotiation not be carried on in the public arena, but that certainly these are items that can be considered by your team and would be considered, and we will follow through with that. Dr. Start - So it is not appropriate to make that kind of suggestion?

Dr. Smith - I would suggest that we do it by other means. Mr. English - It is my opinion that with the present evaluation you could handle this.

Dr. Start - We don't have one.

Mr. English - Evaluation? Dr. Start - Right.

Mr. English - I just attended a three-day workshop on evaluation and had an opportunity to review our evaluation process and I learned a few things in going over our own instrument: and some other instruments from other school districts. I will be making a report to the Board on what I found out. #352 Approval of Guidelines for Gearings

Mrs. Hill

I Tnove that we accept these guidelines as our policy for Hearings.

Guidelines for eligibility to address the Board during the Hearings portion of the Board Meetings.

To be heard a person must conform to one or more of the following:

Be a resident of the Oklahoma City Public School District.

Be an employee of the Oklahoma City Public School District.

Be the counsel/spokesperson representing an employee of the Oklahoma City Public School District.

Be a designated spokesperson for a recognized Oklahoma City Public School District's affiliated group or organization. The group or organization must submit and/or have on file with the Board's Clerk the name and title of its spokesperson. The designation to remain in effect until the organization advises the Clerk that the term has expired and until the end of the fiscal year, June 30, in which the notification was made.

Mr. English - Second. Mrs. Potts - Is there any discussion on this?

Let's have roll call then.

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MINUTES OF MEETING OF NOVEMBER 15, 1976- CONT'D

Mr. English - I thought you did an excellent job of pulling it together.

Mrs. Hill - And I want to thank the staff. Dr. Start - I move that the Board accept this instrument of agreement (with General Counsel) and that this agreement be constituted in the manner of a letter of agreement between the firm and the Board of Education; the agreement being between the firm and School District I-89.

Mr. Brown - Second. Mr. Donwerth - Dr. Smith, where it says, "legal counsel service, assistance, review and recommendations as are requested by members of the Board and the Chief Executive Officer of the Board," do you feel that this gives you enough leeway, that it opens the door enough that you can assign members of your staff or that you can rely on the attorneys to give members of your staff the needed legal counsel and advice that they need? Or do you feel that it needs to be spelled out that the Chief Executive of the Board and/or his designee.

Dr. Smith - Mr. Donwerth, I read the agreement after this change was made where it indicated Chief Executive Officer of the Board and all, and I was assuming that in each case where it was applying to the Board, it also inferred that it would be the Executive Officer of the Board. I would also assume that we would meet with them and work out an arrangement whereby the contact would be made either by the Superintendent or as we have had in the past where we have had a staff member assigned to make the major contact or be the liaison between the firm and the system. I did not always contact Mr. Johnson personally. I had other staff members that would contact him. And hopefully this could be the kind of working arrangement we could have again. I would certainly hesitate to suggest or recommend that all contacts have to be made by the Superintendent and not by one of my staff members, because I can see where that would delay the process and slow it down. If the agreement is that it can be with a similar arrangement as we have now, I can see no problem to whether either the Superintendent contacts them or a member of my staff.

Mr. Donwerth - Dr. Start, that was just for my clarification. I didn't understand it that way and I didn't know if Dr. Smith understood that he could designate members of his staff to contact the attorneys, because I couldn't see it spelled out. I have nothing else with the exception of the exorbitant amount of monies that legal assistance is going to cost us if we use the attorneys as much as we have used Mr. Johnson. Mrs. Hill - Was there a date when this would take effect? they would only come on the first and third Mondays.

I think in here we said

Mrs. Potts - It would be in effect as soon as this is approved.

Mrs. Hill - Then they would start on the first Monday in December,

is that right?

Mrs. Potts - No, because the first and third is just applying to part of their duties, and that being attendance at the business Board meetings.

Mrs. Hill - They would not be attending on the second and fourth Mondays; is that what the committee's understanding was on that? Mrs. Potts - That's right. Dr. Start - Unless specifically requested. Mr. English - Floyd made a statement there that raised a question in my mind about if we use the attorneys as much as we have used Mr. Johnson. How much have we used Mr. Johnson; how many hours have we used Mr. Johnson?

Mr. Donwerth - Mr. Johnson can answer that better than I. It seems like every time we turn around someone is calling Harry. We have Harry at the Board meetings. We have reports. We have him do research work. Right now according,to the Attorney's Report a few minutes ago, I understand that we still have 12 cases pending. I am sure that the cases pending do require some of his attention and work. There are letters that he has to write. I know of numerous hours I am sure he had to spend in contacting Johnny Walker. I see provisions where we are paying the other firm for this type of work; which they should be paid for. I agree that if we are going to retain them they definitely should be paid for their work. I have no bone of contention there. I am saying that we have been getting one heck of a good deal for a long time. Mr. English - You answered my question. Incidentally, I think we ought to be reminded too that we weren't just getting along with $18,000 or something that we are paying Harry now. Remember that it was only recently that we took action to terminate the arrangement we had with Larry French which was $750 a month. So you are talking about maybe another $9,000 a year kickup there to $27,000 or so for legal services. So on

R. #353 Approval of Agreement with General Counsel

692

MINUTES OF MEETING_OF NOVEMBER 19, 1976 - CONT'D .

R. #353 Approval of Agreement with General Counsel - cont' d

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Mr. English cont'd the surface it might appear the $18,000 that we have been using, but it comes out more than that. Mrs. Hill - This really isn't to this motion but it does concern Mr. Johnson's involvement after this. I don't think that we really as a committee ever came up with an agreement with him, which I thought was one of our charges. Was that not one of our committee's charges, to come up with some kind of working agreement with Mr. Johnson?

Dr. Start - Mr. Johnson has reviewed this agreement and he is in agreement with it. Mr. Hill - No, I am talking about his involvement as we have this transition period. I really feel like because of his expertise in this field, something like $50 an hour would be sort of in line with paying him in this period now, because he will be working with the other firm. He is not really our attorney after this is approved. Dr. Start - You remember we discussed phase out over six months, with Mr. Johnson applying the same fee schedule as in our agreement. Mrs. Hill - But we didn't agree to that; like $H0 an hour?

Dr. Start - What do you mean, $U0 an hour?

That depends on what he is doing. i

Mrs. Hill - You do not feel like we should have a set fee for him? Dr. Start - Did I not understand you, Mr. Johnson, that this arrangement was acceptable to you?

Mr. Johnson - I don't think you and I had any discussion on it. I don't remember it, Dr. Start. I just want time to think about it, to know what I am supposed to do. This agreement that you have has three different rates. It goes from $i+0 to $55, I believe. And it doesn't cover, specifically, briefing on court cases that are on appeals. I don't know what it covers on that.

Mr. Brown - Perhaps it would be helpful if a committee were formed, rather than discuss this here, and come back with whatever recommendations necessary. Mr. Johnson - I would be glad to discuss it with you. public.

I would prefer not to do it in

Mr. English - Harry, let me see if I can jog your memory a little bit, because at a pre-meeting where the original proposed agreement was discussed by Board Members, Mrs. Hill and I and Dr. Start were sitting there when you came in, I believe, and you do not recall at that time you and Armond discussing the arrangement on the fees and you saying that you were in agreement with those? Mr. Johnson - I didn't know what the fee schedule was until a week ago. any such of an agreement, I will stand by it. I will put it that way.

If there was

Mr. Brown - If it hasn't been done, it ought to be done, it seems to me. There is no sense in. arguing it here. Let's get it assigned and someone sit down and work out the arrangements so that it is understood.

Mrs. Potts - I think that if there is a lack of understanding here that we weren't aware existed, that we need to go back and clarify it. I think it would be possible to vote on the agreement that we are referring to here with the firm that is being hired, but it does seem logical to me that we might want the committee to go back and meet with Mr. Johnson and be sure that we have worked out an agreement that is acceptable to both parties with reference to his continuing to work with the Board.

Dr. Start - Frankly, I am having some difficulty in understanding the thrust of this discussion. I thought that under discussion was the agreement before us. And I resent very much what is being implied here. If an agreement needs to be made in writing with Mr. Johnson, so be it; that is another separate issue and should not be discussed here. And I resent very much the implication of the Board Members that are bringing this up at this time. They have had two weeks to discuss this with the Chairman of this committee. This committee has worked for long hard hours; has looked at the qualifications of many many firms and individual attorneys, and I resent this very much. Are we not able to pass on this agreement with this firm as it is so stated at this time? If not, then I think somebody else ought to chair this committee, because frankly I am tired of it. If you don't agree with this, vote no; but quit trying to sabotage it.

Mr. Brown - I think that it might be pointed out that the fee structure which the committee arrived at, as we discussed with all firms that came before us, is essentially the same fee structure that each one discussed with us. There might have been a few dollars difference between one or the other, but essentially this is what firms are being paid. So the fee structure as it becomes public is no exorbitant fee that we are paying for any firm. It is pretty much in line with all of the firms with whom we discussed fees.

693

MINUTES OF MEETING OF NOVEMBER 15, 1976 - CONT'D

Mr. Johnson - I want it understood that I am not refusing to go along with any fee schedule. I want to know what I am supposed to do. If you want me to work strictly on cases that I do have, I want to do that; or whatever it is, I am willing to go along with it. I don't want to wrangle about it. I will do whatever the Board thinks is right on it. Mrs. Potts - There is often a problem that when there is an oral agreement and it has not been put in writing, there is a misunderstanding, and I think we do need to get it worked out and put in writing. I .think that would be our next assignment here. I appreciate your willingness to cooperate.

Dr. Smith - I made some statements a while ago with some assumptions. Really, I don't know whether I was interpreting those correctly or not, or whether that was understood to operate that way or not. I was assuming, again, that where it made reference to the Board and the Executive Officer of the Board, it did not necessarily mean that the Superintendent had to be the one that made all of the contacts or would do all of the working with. Dr. Start - That is correct, Dr. Smith; that has been the understanding. I also would like to point out that this is not a contract, and these three pages are not meant to cover every and all events that might occur. If someone desires this, have at it. It will take you a month and the document will be several more pages than this. This is a standard professional letter of agreement, and if you don't like it, vote against it. If you want to modify it, throw in your amendments, but let's get on with it.

Mrs. Potts - I think it would be helpful also to call attention to those who are considering this, that the agreement does provide that within six (6) months and annually thereafter, that the agreement will be reviewed. So if we as. a school district find that it is going to be prohibitive financially, then we may need to chan, the arrangement.

Mr. Donwerth - The firm has been hired already. amount.

We are just agreeing on a contractual

Mrs. Potts - If there is no discussion, I believe a roll call vote would be in order. On roll call, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.(Copy of Agreement - Pages 695698.) Mr. English - Now the committe that has been working on the attorney search will go and meet with Mr. Johnson and come to some sort of an agreement to bring before the Board, is that correct?

Mrs. Potts - Yes, and if that could be set up and done as soon as possible; I think we need to get- that agreed on right away. So I would ask the same committee to undertake this task. Dr. Start - Let me understand this now. financial agreement with Mr. Johnson?

You want this committee to enter into a

Mrs. Potts - .With-the understanding about the job he is to do and what his remuneration will be for that job. Dr. Start - He is currently under contract; isn't he, until the 1st of February, on an $18,000 retainer for a year? Dr. Smith, is that a yearly retainer? Do you want us to change that?

Dr. Smith - It is an annual agreement. It is not a contract per se. I don't believe you have entered into a contract with the Attorney, but the rate of pay has been agreed upon on a yearly basis. As it stands now, it would run through June 30.

Dr. Start - And you want us to â€˘work with Mr. Johnson on that issue? Mrs. Potts - Yes.

Mr. Brown - As it stands now, it would run through June 30; is that what you said? Dr. Smith - Unless you take action to change it.

Mr. Brown - This is all probably very embarrassing to him but I think the questions Dr. Start is asking are important, because if so, then any additional relationship where we are working out with him would be in addition to the June 30, right? Or are we going to break it off now? Mrs. Potts - No, we are changing a situation right now, and I think we need to modify the existing arrangement. Mr. Brown - That is what we need to understand.

R. #353 Approval of Agreement with General Counsel - cont'd

69^

MINUTES OF MEETING OF NOVEMBER 15,1976 - CONT'D Dr. Start - Remember, my colleagues, I did not raise this issue. It was raised by somebody else. But as long as it was raised, I want to understand what you want the committee to do. Mrs. Hill - In other words, we will have two attorneys. them say?

liH

Is this what I am hearing

Mr. English - Let's go back to the original motion where this whole committee was created, Mr. Johnson's letter to the Board, the creation of the committee. I think it says that Mr. Johnson will be Attorney Emeritus of the Board and will be available for consultation with the new General Counsel on cases that he has been handling. I guess you could have two General Counsels, but it seems to me to be rather superfluous. I don't really think we have got that.

Dr. Start - All of this has been discussed with Mr. Johnson and with the General Counsel we selected; phase out operation; who would do what. The only thing that hasn't been specifically discussed with Mr. Johnson, according to his understanding, is specific remuneration for services rendered. And that is what I understand you now want us to do.

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Mrs. Hill - But is he still our Attorney until June 30?

Mr. English - My personal opinion is no, but somebody else might have a differentone. f Mr. Johnson - To clarify the situation, I told you that I was quitting when you got j someone and I would stay on as long as you wanted me to until you got someone in i the saddle. And I still stand by it and I am not holding you to-any long-term contract! or anything of that kind.

Mrs. Potts - I think we have a general understanding here and it is just a matter of putting in writing the agreement on pay for the services provided. Mr. English - I really think what Harry has mentioned here, he doesn't want to wrangle, and I don't believe he is wrangling. I think really we are at fault on the whole thing because we are quite unclear about what we are about on this thing. And I am sorry that it has come out this way really.

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Dr. Start - I am very clear. It is very simple, and if some of my colleagues would stop raising these issues, and if they would have any concerns about these things, I would appreciate them being expressed, because many of these things can be ironed out. Mrs. Potts - Does everyone understand then? Does the committee understand?

All right.

Announc ement Mrs. Potts

Mrs. Potts continued: We are proposing to have next week's from the Curriculum Department. It will be related to how primarily reading and math programs in the school system. there will be a report ready on the Gifted and Talented and year in that area. So it should be an important meeting.

Comment Mr. Engli sh

And in the pr^meeting we discussed the possibility of having Mr. Glazier come to us as soon as "possible, and I would hope that we would not preclude him coming next Monday night.

meeting consider a report we monitor and improveon I also understand that what we plan to do this

Mrs. Potts - If it is possible for him to be here, there is no reason why that could not fit into the agenda. We were also talking about adjourning into executive session to begin the evaluation process that we do on a semiannual basis, and this will pertain to the Board-Superintendent working relationship. So we will be taking that up next week following our business.

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ADJOURNMENT

R. #35U A.dj ournment

A motion to adjourn was made by Mrs. Williams and seconded by Mrs. Hill. voted aye.

All members

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THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the office of the Clerk.)

Clerk Approved the 22nd day of November, 1976.

695

MEETING OF NOVEMBER 15, 1976 - CONT'D

General Counsel Agreementâ–

AGREEMENT

AGREEMENT made the________ day of November, 1976, between the Board of Education of Independent School District No. 89, of Oklahoma County, Oklahoma, hereinafter called "BOARD", and the law firm of Jernigan, Groves, Bleakley & Hood, Oklahoma City, Oklahoma, hereinafter called "FIRM".

WHEREAS, BOARD has selected FIRM to represent BOARD as General Counsel, and WHEREAS, the Parties desire to set forth the FIRM'S duties, responsibilities and compensation in a written agreement,

IT IS THEREFORE AGREED: 1. That FIRM shall represent BOARD as BOARD'S General Counsel by fulfilling the duties and responsibilities set forth hereinbelow.

(a)

To be thoroughly knowledgeable of the following as they relate to and affect the existing and proposed policies, procedures, programs and activities within the jurisdiction and responsibility of the BOARD. 1.

Decisions of Federal Courts.

Decisions of the Appellate Courts of the State of Oklahoma.

Acts of Congress.

Laws of the State of Oklahoma.

Rules and regulations of Federal Regulatory Agencies and Departments.

Rules and Regulations of the Regulatory Agencies and Departments of the State of Oklahoma.

Opinions of the Attorney General of the State of Oklahoma.

Bills introduced in the Congress of the United States.

Bills introduced in the Legislature of the State of Oklahoma.

MEETING OF NOVEMBER 15, 1976 - CONT'D

General Counsel Agreement cont'd

(b)

To attend all regularly scheduled meetings of the BOARD, special meetings of the BOARD, and such meetings of Committees of the BOARD for which the General Counsel’s attendance is requested, for the purpose of providing such legal counsel, service, assistance, review and recommendations as are requested by members of the BOARD and the Chief Executive Officer of the BOARD.

(c)

To be available to individual members of the BOARD and the Chief Executive Officer of the BOARD to provide legal counsel, with respect to existing and proposed policies, procedures, programs and activities within the jurisdiction and responsibility of the BOARD.

(d)

To review all contracts submitted to the BOARD for approval and submit to the BOARD such opinions and recommendations as the General Counsel deems necessary.

(e)

To continually review the existing and proposed policies, procedures, programs and activities within the jurisdiction and responsibility of the BOARD as they relate to the laws, authorities, rules, regulations and opinions hereinbefore set forth, and submit to the BOARD such opinions and recommendations as the General Counsel deems necessary.

(f)

Upon the specific request of the Board, to communicate to the Legislature of the State of Oklahoma the BOARD'S resolutions with respect to pending or desired legislation and the BOARD’S rationale therefore.

(g)

To codify the policies and procedures as they are adopted by the BOARD.

(h)

To give the highest priority to the needs of the BOARD and its individual members with respect to the availability of the General Counsel’s time and services.

(i)

To represent the BOARD in litigation to which the BOARD is made .a; patty and to provide general supervision over special counsel retained by the BOARD for matters of litigation or negotiation.

697

MEETING OF NOVEMBER L5, 19 f 6 - CONT'D General Counsel Agreement cent'd

(j)

To provide the above professional legal services to the BOARD as an independent contractor and not as an employee of the BOARD.

(k)

To recommend consultation and professional services in areas of legal expertise in situations arising in the school district that are beyond the competence of the General Counsel.

2. BOARD shall compensate FIRM for the legal services provided pursuant to this Agreement in the following manner:

(a)

FIRM shall be compensated for attendance at BOARD'S regularly scheduled meetings on the first and third Mondays of each month at the rate of One Hundred and Twenty-five Dollars ($125.00) per meeting.

(b)

FIRM shall be compensated by BOARD for all other professional services on a per hour fee basis pursuant to the following fee schedule:

(c)

i 1

Courtroom Appearances

$55.00/hour

Trial Preparation

$45.00/hour

Other professional services by attorneys

$40.00/hour

Professional services by Legal Intern

$20.00/hour

The following expenses incurred in the representation of BOARD by FIRM shall be paid by BOARD:

Out-of-county travel expenses at the same rate as provided school personnel.

Litigation costs, including, but not limited to filing fees, deposition transcripts and investigation.

Photocopy and long distance telephone charges.

School Law Conferences approved by the BOARD.

698

MEETING OF NOVEMBER 15, 1976 - CONT'D General Counsel - cont’c.

5. (d)

School Law Publications as approved by the BOARD. Said Publications to remain the property of the school district.

FIRM shall submit to BOARD an itemized claim on the first of each month for fees earned and expenses incurred during the previous month. BOARD shall pay said claim promptly in the due course of business.

3. This is an ongoing Agreement to be reviewed by the parties within six (6) months of the date of this Agreement and annually thereafter.

JERNIGAN, GROVES, BLEAKLEY & HOOD BY______ ________________________ _

BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NO. 89

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699

MINUTES OF MEETING OF NOVEMBER 22, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, NOVEMBER 22, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Potts and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

Mrs. Potts called on the following persons who had registered to address the Board: (1)

Mike Barlow - President, American Federation of Teachers

(2)

Rev. John A. Petuskey - Superintendent of Catholic Schools

(3)

Rodia Mae Johnson - President, Oklahoma City Support Personnel Association

(H)

Mary W. Atkinson - Patron

(5)

Gale Lewis - Employee

Mr. Barlow's remarks were in regard to information on class sizes and pupil achievement.

Mr. Brown responded: The one thing that I haven't heard either from your organization or from ACT is what is in the end the real question about class size, outside of the fact that we are not going to negotiate it with you, the cost factor. When it gets right down to it, it has to do with money. The problem of class size in the end is going to relate to the amount of money that we have at the end of the year to allocate for hiring of teachers. One of the things that I have noticed during the two years that I have been on the Board, is that there is a fairly careful look at the amount of money that we^receive from the state. And when we get right down to the point, the effort is to "turn it into teachers' salaries rather than to turn it into more teachers. I don't beg that question but I really would like for teacher groups sometimes when they come before us to address not only the problem of the class size but to address also the problem of the funds which might be involved. In fact, I remember at one point a discussion in negotiations, which your group wasn't involved in, in which there was willingness to give up students per classroom in order to gain a salary raise. I don't remember whether that actually happened, but that was part of the negotiations process. As you bring things back to us, also bring back where the money is going to come from. We really would listen to that kind of suggestion if you would bring it. Rev. Petuskey, along with Ms. Marian Patmon, expressed a concern of the Title I program for eligible students, in the Catholic Schools.

Mr. English inquired: In a letter from Sister Ann Marion to the parents, it says that "it is our desire that we receive equitable and comparable services for the children in our school. We will agree to nothing less." Is that correct, that the services must be in your school; that you will agree to nothing less? Rev. Petuskey - No, we will agree only to equitable and comparable services. We are willing to make compromises. We do not feel that we have been consulted. We also believe that since you cannot offer transportation by Oklahoma law, we must find other ways of delivery of services. We have suggested, and the suggestion has been accepted for four schools, that we use mobile labs, which we felt was a compromise. It is not as good as having the program in the school, but it is better than having the children on the street and wasting time and putting them into difficulty.

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MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

HEARINGS cont'd

Mr. English - In your letter to Mr. Dick Hayes from the Office of Education, you say that "I have asked Dr. Smith for a chance to discuss with him and his staff ways of coming to an equitable solution to this problem but there has not been consultation." Rev. Petuskey - That is correct. I have not yet heard from him.

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I wrote Dr. Smith the day after our last meeting and ) ?

Dr. Smith - Father Petuskey, I don't believe that you asked for a conference in that letter, as I recall. I checked with the secretaries in our office and the other offices, and none of us can find where you have asked for a conference with members of your staff with our staff since the program approved was adopted.

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Rev. Petuskey - You do not have a copy of my letter after the last Board meeting?

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Dr. Smith - I do not have a copy where you have asked for any kind of a conference with the staff to sit down and work on the problem.

Rev. Petuskey - I offered to sit down and work with the officials of the Oklahoma City | Public Schools toward a just and equitable solution. Rereading this afternoon the h regulations on Title I, it is required that there be this kind of consultation toward • building comparable and equitable delivery of services. d | | f

Dr. Smith - I believe, <.as I indicated to members of the Board, our staff has communicated by memorandum to you and to other staff members. Certainly there has been an attempt to communicate with you in that manner, and I am not aware of where you have asked for a conference, either with me or members of my staff, to further explore this problem.

Rev. Petuskey - When we met last time, it was the content of our discussion that we would review and continue our discussions because we told you we could not accept, with the majority of the children, the kind of services you were offering. Now if we have to say on this date we would like to have a conference .

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Dr. Smith - I believe that you have not asked for a conference since it was sent to j the State Department; they approved the proposed procedure and it went on to HEW for funding. I believe you have not asked for a conference since that time. We have i: even communicated with you indicating that we had changed the program whereby the | aides would be escorting your pupils to and from the Centers, and I think you have j received copies of memorandums on that. !

Rev. Petuskey - We have not received that communication.

Mrs. Potts - It sounds like there has been a breakdown of communications. It might be in order that we deal with this by a recommendation that your staff meet with our staff and perhaps representatives of HEW and the State Department where you can all sit down together and ascertain that an equitable arrangement is worked out. Would you be agreeable to that, Father Petuskey?

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Rev. Petuskey""- I would certainly be agreeable; yes .

Mr. Brown — ———— ——— - Are you agreeable with the decision that grows out of that?

Rev. Petuskey - Not necessarily.

I won't commit myself to anything right now.

Mr. Brown - But we commit ourselves on a regular basis to things all the time; we did to that particular plan because we voted for it.

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Rev. Petuskey - We did not find that plan acceptable, and I think we detailed why.

Mr. Brown - I am saying, though, that at some point there has got to be a place at which we come to a meeting of the minds. In other words, if there is not an acceptable' plan except what you want, what good is it to meet with you? If there is no effective j way of dialoguing with you, what good is it for us to have our system to dialogue with | you? | Rev. Petuskey.- I think we have already compromised in regard to four schools, and we have four other schools that we haven't discussed.

Mr. Brown - Of course, we look at it the other way. Rev. Petuskey - We both have. for the good of the children.

We see that we have compromised,

So let's move on to further compromises on both sides

Mrs. Williams - How soon would you be able to have this conference?

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701

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

HEARINGS cont'd Dr. Smith - I would think it would depend on the availability of the State Department and. HEW representatives more than it will be for those of us on the local level. We can make the contacts tomorrow to see when we can get together.

Mr. English - I am sure there will be an effort to get the latest proposal to Father Petuskey so they will be aware of what has been proposed now in further compromising.

Letters and petitions in support of the Title I program for the eligible students in Catholic Schools were presented to the Board by Rev. Petuskey and others. Ms. Johnson's remarks were in regard to the election process for support personnel; a request that the procedure used be the same as that of certified personnel. Dr. Smith and members of the Board responded:

Mr. Brown - We did intentionally do that; it was an intentional decision on our part. At present you are not served by a bargaining agent. We are not sure whether 50% of the support personnel even want to be served by that kind of an agent. So my vote was in this vein and I supported the Superintendent in that. Mr. Donwerth - Ms. Johnson, in contrast to my colleague, I was not in favor of it that way. I did bring it up at the last meeting when it was brought up and I thought that possibly we would have some discussion. I agree with you. We did vote for it according to the recommendation, but I understand that Mr. Ginn had met with the different organizations and this was not brought up. This was not a bone of contention until after it was approved by the Board. Your organization is not the only organization that feels like it is unfair and that it should be 50% plus one of those voting. However, it was approved that way. It does look to me like that even the teachers would not have had a bargaining agent had we had the same rules that we have for the support personnel.

Dr. Start - I think that we should remind ourselves that the decision about who Was going to be the majority in the certified election was handed down by Court Order. The Judge ordered us to recognize that organization that received the majority of the votes cast in that election. And I think it is also important for us to remind ourselves that the state statute which allows for public employees to bargain calls for the arrangement which we passed in dealing with the noncertified personnel. The state statute specifically speaks to the issue the way we passed it. The reason why we had to change that state statute was because of a direct Court Order. Dr. Smith - That is correct. The District Court ordered in its Order on setting up the balloting election, that the organization receiving the majority of those that cast ballots would be recognized, but the. state statute provision on negotiation does indicate that you recognize the organization which presents authorization forms indicating that they represent the majority of those eligible to be represented.

Mr. Donwerth - Does not the state statute state that the support personnel will use the same method for selecting as that of the certificated personnel? Dr. Smith - I believe the reference indicates that it is the same as specified in the previous section for the certified personnel; professional educators is the reference it makes in the laws. Mr. Brown - Mr. Johnson, didn't you address yourself to that question last week? Mr. Johnson - The statute, as Mr. Donwerth said, provides that on support personnel that they will be selected in the same manner. We had interpreted the statute on professional educators in the district, and consequently had given the same interpretation on support personnel. The District Court did make special provisions on this election and, as you know, stated that a majority of the votes cast would control. I believe the reasoning was that that still didn't change the interpretation of the statute itself, and it was just a special provision that was not binding on the Board to change the Board's interpretation on it.

Mrs. Williams - -Is it the opinion that since the Judge ruled about the certified personnel, that the same Judge's ruling should be for the noncertified? Mr. Johnson - I don't know whether it would or not, Mrs. Williams. Of course, there were some peculiar circumstances. We had two organizations vying for designation, and both organizations at that time had presented authorization cards purporting to be from a majority and I don't know whether the Judge made his ruling on how many would be necessary based on those peculiar circumstances or not. Presumably, he did.

Mr. Donwerth - I would say that probably if out of 2,500 support personnel that we wind up with 2,200 casting a vote, then we will be convinced that the support personnel do indeed want a collective bargaining agent. I would believe that the following year if no one is selected, that we would set our policy at that time, at least I would hope

702

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

Mr. Donwerth c ont'd that we would have it read the same way as the professional educators.

This would

mandate to us that the majority of the support personnel do indeed want a collective bargaining agent regardless of which. I would hope that we will get a majority out of this, but if not, certainly the following year I would hope that we would look at it pretty closely and convince ourselves that the majority do want a collective bargaining agent. Dr. Start - The answer to your question that you (Ms. Johnson) raised is that this Board of Education is mandated to follow the state statute, and our policy as we outlined in the past is consistent with the state statute.

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Ms. Johnson - The law doesn't say. that we can't negotiate or communicate though. And this is what we are doing, is communicating. If they wanted to let us have the same votes, why can't we go before the Judge and let him tell the Support Personnel Association no? We would like to go before the same Judge that represented the teachers and let him tell us no.

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Mrs. Potts - That would be your prerogative as an organization.

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Ms. Atkinson spoke regarding the program for the gifted and talented students.

Mr. Lewis expressed a concern of the election procedure for selecting a bargaining agent for support personnel and the lists which had been distributed listing those persons who were eligible and those not eligible.

Dr. Smith responded: These are working lists that have gone out to you at this time. If there are those on the list that we have declared ineligible and you feel they are eligible and can justify it, we want to know that before the final eligibility list is prepared. And then when we go to the polling place, the one list of those eligible to vote will be the one that the poll workers will be working from.

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Mr. Lewis referred.to the names on both lists, because some people work part-time and receive a part-time check.

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Dr. Smith - There will be one list eventually prepared with those who are eligible to cast a ballot. Mr. Lewis stated that the general consensus of the support personnel of the Oklahoma

City Public Schools is that they need some type of representation; that they had 75% participation last year.

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MINUTES OF PREVIOUS MEETING

#355 iinutes Approved

It was moved by Mr. Brown and seconded by Mr. Donwerth to approve the Minutes of November 15, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. . Mrs. Potts declared that the motion carried.

COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS

Progress Report General Counsel Committee

Dr. Start reported as follows: As Chairman of the General Counsel Committee, I have a progress report. Mr. Johnson and I have met together and we have outlined a method of resolving the issue we discussed last week. We don't have anything final to give to the Board at this time,

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Mr. English - Has the letter of agreement been signed? Dr. Start - With the firm?

Not to my knowledge.

Mrs. Potts - I will follow up on that. taken. Comments 4r. Brown

I am not aware of that action having been

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Mr. Brown - I would just like to take a moment to say that I appreciate the efforts

of Dr. Si Bowlan for the work with the brochure and for other kinds of activities; and of course, Susan Penney, who in the end is the one who does the hard work related to it. I just wanted to say, thank you, for what I consider is a fine job.

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Dr. Smith - Mr. Brown, I will readily acknowledge that appreciation on the part of Dr. Bowlan and Ms. Penney. Certainly, commendations to staff members are always welcomed and appreciated.

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703

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS cont'd

Mr. Donwerth - I would like to congratulate the Douglass High School football team for their great victory over Ardmore. I just know that they are going to come through with victory over Duncan next week and go on to the State Championship.

Comments Mr. Donwerth

I would Comments Mrs. Potts, referring to the brochure concerning Board Meetings, etc., stated: Mrs. Potts like to call to your attention that this is the first night that this has been available to those in attendance at meetings. There is a portion on the inside called This is part of the brochure because we want Information Please with a number listed, district being able to get an answer to a to help facilitate patrons in the school problem or a question in the greatest speed possible. And by use of this number, we hope fewer people will get the wrong person on their first or second try. We hope that will be a big help. You will note that on the back of this brochure it does list meetings for the rest of the year, both here in the Board Meeting room as well as the ones that are scheduled throughout the District. We hope you will set aside time to . . attend some of these. I would also like to call attention to the fact that one other thing we are doing is putting out a School Board capsule that goes out to the schools and is posted after Board meetings; It is a resume of what transpired in the meetings, motions that were voted, any action that might be taken, in an attempt to better inform our personnel. We will be interested in responses on both of these; how helpful they prove to be.

Mr. English - Is the capsule simply posted on the bulletin board or do we have enough copies made for everybody within a building to have a copy of it?

Dr. Smith - I believe it is only for the department heads and directors and principals. There is not enough for every employee. Mr. English - It seems to me that we could print up enough copies that every employee, particularly the certified people, would have a copy of it. I think it is important that people be able to take it home and look at it or take it into the lounge or something.

Mr. Brown - As this relates to motions and things that are before us, last week as I received telephone calls in regard to the residency consideration, I would ask, what do you think we are voting on? And of the five or six calls that I got, not one of them knew what we were voting on. They just weren't informed. So I support that idea. Dr. Smith - I think that it will delay by probably a day getting it out to them if we are going to increase by that number. The way we are doing it now with the couple of hundred copies that we are producing, it can be produced in short order and sent out from here. It will delay it if we need to go to some 3,000 copies or so. I know Ms. Penney checked into that and did find out that there was a delay if you went to the increased number of copies. How much of a delay was it, Ms. Penney? (Ms. Penney responded from the audience.)

Dr. Smith - I think what we are hearing is that we would check on it to see what it would mean. .It"Slay mean that they would get it Friday instead of Wednesday. We will check and give you a report back. Mrs. Williams - Could there be a system of advanced copies and then the supplemental mailing?

Mrs. Potts - This is brand new. I would like to see how effective it is and get some response back from the schools. If not enough people are s.eeing it being posted in the buildings, we might want to consider something else. I think the cost factor as well as the time might be something we would want to think about too. I think it is a good communication tool. Mr. English - It might be that there would be some adjustment in priorities in printing in other situations, so that this could be facilitated and done.

Comments Mrs. Williams - I should like to state that I had the same experience as Mr. Brown. Mrs. Williams Not one individual to whom I talked about the motion knew actually what was in the motion, what was being considered. While I have the floor, I should like to state that I was a guest at the Kaiser PTA along with Mrs. Hill. It was quite an experience. It was a very good meeting, a very nice plant; we were, very well received and the patrons had several concerns. At the Open House at the Area Vo-Tech School, I was happy to speak for our President, and they really had a good turnout. I do wonder if all of the patrons and students of this district really know the programs that are being produced there and the opportunities that are being provided. I would like to see it expanded.

70U

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS cont'd

Inquiry Mr. Donwerth

Mr. Donwerth - I would like to ask Dr. Smith if we could have a report on the Title I Reading Clinics. There seems to be a misunderstanding or a lot of discussion, at least, about how the mobile labs are funded; how many Reading Clinics we actually have, and if the report that goes to the Title I parents where it is reported that there are four Reading Clinics, as it was conveyed to me, are two of these the mobile clinics and are they funded out of Title I funds? Possibly at the next meeting we could have that report.

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Dr. Smith - I can respond to some of those. The two mobile lab® that we do have are funded from Title I sources. They were originally purchased from Title I funds. In addition, we have a clinic that was at Henry, now located in the wing at Prairie Queen, and the one that was at Taylor is located in a wing at Nichols Hills. Both of those are funded under the Title I program.

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Mr. Donwerth - And these would be the four Reading Clinics that we have now; two mobile and two permanent?

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Dr. Smith - I would assume that is what they are referring to, Mr. Donwerth. Mr. English - Nichols Hills and Prairie Queen?

Dr. Smith - They are the ones that were at Taylor and Henry. Mr. English - The buildings that they are in now are not Title I schools?

Dr. Smith - It is the wing that they are in, and the employees and the materials and all can still be purchased with Title I funds. It is just the home or house for them. Mr. English - The last time that Father Petuskey was here, I think one of the questions^ I raised at that time had to do with whether the Title I stipends had been paid yet to « the Title I Advisory Committee people and if we were up to date on that. The response jl that I got was yes. This last week in checking on stipends again, I was informed that j they have just been paid the last stipends for the last fiscal year, which would seem j to indicate that maybe the first answer that we got was incorrect. I can understand | human error when you make a mistake, but what bothers me is that there were people j on the staff in the audience who were well aware that was an incorrect answer. I | would appreciate it if in the future when an incorrect statement is made to the Board, that at some time very soon after that, that staff could notify us that this was an j| incorrect statement and bring us up to date with the proper statement. Otherwise, j we work on the assumption of a false statement. j

Mr. Brown - It may also be an assumption that other members of the staff knew that hadn't been paid.

■ Mr. English - I got the information from a person who was another member of the staff, a superior to the person who gave us the original information. It puts me in a bind when I go back to people and they ask me when are they going to pay us our stipends j for last year and then I say ,I am told that you are up to date on stipends.

Dr. Smith - I believe I can help all of us in this area. Just within the past couple of weeks I have worked with the staff in improving the total system of paying these. In a sense, we had been operating on the basis of allowing the payment for those stipends to be of a lower priority than the other encumbrances and commitments out of those funds. But we have changed that procedure whereby they will be kept current on that. I was advised about November 1 that the warrants for paying of those stipends for all of the last fiscal year were distributed. I was also advised, I believe, that the warrants for the stipends, through October or maybe September will be made and will be up to date. Hopefully, that is the correct information on that, Mr. English.

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Mr. English - I hope you are keeping in mind now that my point is not so much whether the stipend has been paid or not but the fact is that we were misinformed and no one came back to inform us otherwise when people knew that we were misinformed.

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Mr. Brown - In relation to Title I, it seems to me that there are two or three things that have been persistent problems. One of those has been this matter of stipends. You have, as you say, approved a process which hopefully will eliminate future problems. But Title I is a sensitive area evidently, and I would hope that we would get these persistent problems ironed out so that they don't continue to have to be brought to the attention of the Board.

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Mr. English - I would commend you and the staff for giving apparently a higher priority to the stipends thing, because these are people who many of them cannot really afford to pay a babysitter and wait for six months or four months to get their stipend. Speaking of Title I, where does the'Title I Advisory Committee come into this whole thing of the services to the Catholic children? Do they offer any advice? Where are we in that? Have they been asked for any advice? Do they have a role? They are an advisory committee.

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705 MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

Dr. Smith - Mrs. (Maree) Tarver, did you hear the question as to how does the Title I Parent Advisory Committee work with this problem related to the Catholic pupils and their services? Mrs. Tarver.came to the microphone and stated:. Up to this point, the Title I Parent Advisory Council has not worked with us on this problem. They have been advised. At the first meeting in September, I spoke to the group and explained to them that our Title I funds were on legal hold because of the lack of participation of the private schools in the Title I program. They have been informed, I am sure, by their consultant that we are working through this problem, but they have not been in on the proposed plan or any of the activities that have gone on.

Mr. English - Why not?

Is that not a proper role for them?

Mrs. Tarver - I am not saying that it isn't. I think that we have become so involved in this problem ourselves, Mr. English, that it was an oversight. Dr. Start - Would it be very difficult for you to get us the procedure on how materials Inquiry are obtained, Dr. Smith, for the students, so that on the 1st of September the students Dr. Start have books and necessary materials, the exact mechanism of how that comes about? I have been hearing repeated complaints about students not having textbooks until two months after school starts, and I know for a fact now, having checked on some of this myself, that is true. Could Mr. Shepard or somebody just give us all an outline of how these books and materials are ordered for the students so that when it comes about we can give an intelligent answer? Mrs. Potts - I had two things that I wanted to bring to your attention. One was a communication I received from the Oklahoma Association of the Blind. We are to be the recipients of the second only award that they have ever given for outstanding service to the handicapped, and this is to come to our school system. They have felt that what we are doing for the handicapped is that outstanding. I am very proud of this fact and we will be receiving this award about a week from this date. I also have two appointments I wish to announce; Bob Barth and Sally Conallis, both replacing prior members on the Equal Employment Advisory Committee.

Comments Mrs. Potts

Mr. Donwerth - I would like to ask one question and possibly through the Superintendent Inquiry Mr. Donwerth maybe we can ask for some legal advice on this. Prior to the Attorney General's Opinion on fees, the graduating seniors have paid a fee to pay for the place that they held the commencement exercises. Is this now illegal? Can we not ask for this now or where do we stand on it? I am afraid that we are going to wind up with some schools having a shortage of funds to pay for the building for the graduating seniors at commencement time. Dr. Smith - I believe if it is made compulsory it would not be permissible under the new Attorney General's ruling, but I would prefer to wait and investigate fully, prior to making a final statement on it. Mr. English About rental of the Harding gym, I think John Carroll School had been getting it., apparently, for free for a couple of years. Under the policy, it looks like it probably cost $10.00 a session to rent that to them. Dr. Smith - Fifteen dollars, I believe, if it is a gymnasium. Mr. English - I am wondering how that fee was arrived at. lieu of $25.00 or $5.00 or something of that nature.

Why do we charge $15-00 in

Dr. Smith - It is my understanding that at the time those rates were established, and those are about four or five years old at least now, it was an attempt to recover the cost of operation, the electricity and the cost of operating the facility during that period of time. Mr. English - Are the custodians now in the middle schools 2b hours, or is it just in the high schools?

Dr. Smith - I believe we do have some of them on duty 2b hours. Mr. English - I would really like for us to look at this again to see if we are â– recovering cost or recovering more than cost on this. Does anybody know how many we lease out like this?

Dr. Smith - I can recall Roosevelt.as one that we have been using, either by the Southwest Jaycees or Optimists, but I am not sure of the others that we have. It is primarily middle schools that can be leased out. Your high schools cannot because of the use by our own students for their practice sessions.

706

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

Mr. English - It -would seem to me that if we want to make the facilities more availabL as a center of interest to the community, that the rate of $15.00 is going to he pretty steep for most organizations. A lot of these groups don't charge for the games and the income is rather low. I would hope by the next Board meeting that you could reevaluate it and see if we really need a fee as high as $15.00 on this. Of course, this is based on the assumption that the Board would like to see the schools used more than what they are now. I feel like you have less vandalism in a school if 'the community there feels like they are getting something out of that school in addition to education;â€˜that it is a center where they can go and have some fun. Mr. Brown - As you well know, there are school systems across the country that work in cooperation with the city to provide and allow the use of recreational facilities for the community when they are not being used for the school. However, it would appear to me that this is not something that you answer just in regard to a fee; it is a major policy decision on the part of us as a Board and should require a fairly careful study of building usage, the way we want to do it, how the community is going to be involved and who is going to be involved. In other words, I think if we decide to stray away from what the Superintendent has recommended in this regard,, that it ought to be a fairly sophisticated kind of study that raises all of the alternatives and considers the kinds of assets and liabilities and then comes for some kind of major decision, because I wouldn'.t want to do that without that kind of careful study. I can envision in the summer of schools being an ideal place for recreational centers for young people. In a place where we have so many empty buildings and so many problems with young people,schools probably would be an excellent place in cooperation with the city for this. But I think that is a major policy question. If we are going to consider it, I would like to see it in that vein.

Mr. English - I would like to see a realistic figure on what it would cost us if those people were not practicing in that gym. What is the expense of operating that building without that practice session and what is the additional expense of having those young people in there practicing basketball? That is the figure I would like to see. I agree with you. Let's go into a long study. But I am saying first let's get these other figures here and we can then maybe make some decisions and we can have a short-range goal and a long-range goal. Mr. Brown - I am not against your figure. I just think that it isn't just a question of how much the fees are. If they were nothing, we would still have to raise the question of whether we want, for instance, people to use our buildings in that way.

Mr. English - I think by the very statement that we do rent the buildings; we have a policy that says they are for rent; that in itself says yes, fine. I recognize, too, that setting the fee at $15.00 it might be argued that you really don't have that much interest in having people use your buildings. Mr. Donwerth - They have a basketball game in the gym and they have the gym for two hours; we furnish custodial services, electricity, heating and all for $15.00, and that's too much? Mr. English - I am saying let's look and see how much more we are spending if they are in that building than if not. Are we heating the building anyway? Is the heat on anyway? Are you adding any heat by having 10 young people running up and down the court? You-mg.jr be adding some lights, but the custodian is going to be there and he is going* to run that heat whether it is at six o'clock in the evening that he sweeps the floor or whether it is at ten o'clock in the evening that he sweeps that gym floor. What are we talking about in additional expenses because the kids are in there?

GENERAL BUSINESS

R. ,#356 Approval of Leasing of Belle Isle School

A motion was made by Mr. English and seconded by Mr. Donwerth to approve the leasing I of Belle Isle School property to Westridge Hills Church of God during the remainder of | the 1976-77 fiscal year at the rate of $276.50 per month. Before roll call, Dr. Start stated: Is it appropriate for us to vote on this without the major issue expressed by the patrons or the citizens of that community; namely, overparking, if that issue has not been resolved? It appeared to me that I got the j impression that one of the major anxieties of the people around Belle Isle was that I parking would go all over the streets in front of their homes and I saw nothing in > here about either Westridge or any of the other interested parties, providing a parking plan; whether that would call for capital improvement on the property or what. Is it ! appropriate for us to do this then without that? Dr. Smith - It is my understanding that the kind of activities that they have planned would not require the extensive parking that was the concern and fears exhibited by patrons out there that one or more of the other organizations would require. These activities that they are proposing are for the pupils in the neighborhood and for the patrons in the neighborhood and therefore would not be the ones where there would be a lot of commuters coming in.

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MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

Mr. Brown - I did understand that this is a nonsectarian community center which is planned. My reason for voting for that is that it would he nonsectarian. Nfy sense of priorities would change to another selection, if that were not true. Dr. Smith - That is correct.

R. #356 Approval of Leasing of Belle Isle School Property - cont'd

Dr. Start - I would like to ask Dr. Smith to get us a report about what is sacred about Inquiry Dr. Start gym floors? Apparently gym floors can only be walked on with tennis shoes and high school dances, etc., cannot be held on gym floors; that students are almost whipped if they walk across a gym floor in their street shoes. It is hardwood floor and certainly the quality of the waxing of the floor can protect that floor. There are a few black marks on it; so what? I think that gym floors can be used for activities other than basketball games. Mr. English - In my day sock hops were fairly popular on gym floors.

Mrs. Potts relinquished the Chair to Dr. Start and made the following motion: Mrs. Potts - In order to get some action, beginning in an area that I think is very important, I would make a motion that staff bring back a proposed procedure for establishing a master committee to make recommendations on present and future educational needs of the community we serve. This is something that has been on the boards for some time, and my motion would place it into a time frame with a definite procedure for a follow-through for the school district.

Mr. English - Second. , Dr. Start - Mrs. Potts, read the motion without the discussion about it, would you please? Mrs. Potts - The motion is that staff, bring back a proposed procedure for establishing a master committee to make recommendations on present and future educational needs of the community we serve. This can be on the agenda for the next meeting we have. What I am really wanting to do is to get staff started to thinking about what might be the best procedure for us to follow; whether we need to be doing some kind of a survey to determine what leaders in our community feel will be our future educational needs; whether we need to be setting up a district-wide committee and what this committee should consist of in order to do a really comprehensive job. Mr. English - This would also, I assume., take into consideration possibly building of new buildings or something of that nature, or consolidating some of our older ones down in the heart of town.

Mrs. Potts - I think it would also need to speak to the kinds of combinations we have educationally within our school system; whether the existing grade combinations that we have now are ""the most desirable for our school district; whether different kinds of educational emphases in some of our plants might be advisable to plan on in the future. This,is just posing some of the questions that we might want to consider. Mr. English - It is really the long-range planning that we have talked about in the past, and I think we would finally have a mechanism here for getting it underway.

Mr. Brown - I am assuming there has been some working through of this with the Superintendent and staff. The. thing that I am concerned about with this kind of motion and this kind of committee concerned at the level that it will be concerned with, is that we are getting ready to hear a committee which is involved with an implementation of some fairly serious directions. In terms, for instance, of curriculum, I begin to wonder how much manpower we are going to have to take away from some of the things that we have going that are just in their infancy stages in order to even cognate this. You are talking about, for instance, taking the direction.1 of the Research Department, if you do it correctly, and turning it totally in that direction. I really wish we would sit down and count the implications. What are the implications in your mind right now? Are you talking about a committee that is. going to sit down and say ; are you talking about a long-range thrust of the system; what kind of resources are you talking about deploying and how is that going to affect what we have got going on now? We have a major reorganization going on right now that is exhausting us as a system. Mrs. Potts - This is one reason I didn't put any time line on it. I was pretty general with the motion because JI would like for staff to come back with more specific recommendations as to the development of some of these ideas. I do think it is comprehensive if it is done properly, but I think that we have talked about longrange planning for quite a long time. An example of the kinds of confines within which we are working is that by May 1 we are expected to make a report to the Court of

For Consideration at Next Meeting of the Board

708

___MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D For Consideraticn at Next Meeting of the Board cont' d

Mrs, Potts cont'd alternatives we might propose to the Finger Plan. I don't want those proposals to just he half-baked desegregation proposals. I think that what we come up with has got to he the kind of educational programming that is going to greatly improve the offering of our school district. That is why I would like to see us starting to make these kinds of plans. Mr. Brown - I just have a problem with understanding what kind of resources we are going to get out___ , who we are going to take off of what.

Mr. Donwerth '- I have no hone of contention about this at all except that we have asked committees to bring back recommendations on various programs and then we have completely ignored the committee's recommendations and set everything ourselves. If we are going to have these committees, let's put some faith and stock in them and go ahead and take some of their recommendations and work with them. Mrs. Potts - I think if you would look at the record, the majority of the recommendations from our committees have been put into effect; certainly not all of them, but that is what our responsibility here as a Board is, to take these recommendations and use our best judgment in determining which ones are workable and would be in the best interest of the district. Dr. Start - We will discuss this motion next week.

Dr. Start returned the Chair to Mrs. Potts. STAFF REPORTS

Report - In re Achievement Test Results Curriculum Department

Dr. Smith presented Dr. Jerry Rippetoe, Director of Curriculum Services, who gave the following introductory remarks regarding Achievement Test results and services of the Curriculum Department: Dr. Rippetoe - Tonight we are making a threefold presentation; (1) we will show how the Curriculum Department is involved in working to improve programs in teaching; (2) in our presentation of the goals and objectives, we indicated that we would show you how the reading and math management systems are used and how the Criterion Reference Test can be used in the classroom; and (3) how the present program in the elementary school deals with the low achieving student as well as the high achieving student and/or the gifted student. To help with this discussion, I have asked Nelda Tebow, Coordinator in the Curriculum Department, and Beverly Mash, Teacher at Wilson School, to be with us. In my opinion, as a district we are on the right track to reverse the test score decline. In a recent article, "What's behind the test score decline?" by Donald J. Nelson in the National Association of Secondary School Principals bulletin, the following was recommended as an instructional improvement plan for reversing the test score decline. . The summary of the plan is as follows: 1.

To assess the degree of concern in the school district over declining scores, is this concern shared by the Board of Education, the Superintendent, Central Curriculum personnel, building principals, department chairmen, teachers, parents., students and school community?

A district should determine what degree and extent, of concern is sufficient to support an action-oriented program through discussions at the building level, at the district level, and at the Board of Education level.

If a true action-oriented program is deemed necessary and appropriate, begin with a task force of committed principals, department chairmen and interested elementary and secondary teachers to develop broad program objectives, procedures, time lines and evaluation procedures.

Initiate an intensive inservice program for teachers which would include (1) a limited number of, during the school year, large group instruction sessions; (2) elementary and secondary classroom demonstrations; (3) observations of each phase and the techniques being taught in the inservice program on topics such as determining skill levels, assigning appropriate levels, grouping students according to a level or need, taking inventory of materials, organizing materials in sequence, designing an efficient room, constructing a schedule, evaluating student progress, and communicating student progress; (H) videotaping of all sessions for absentees and substitutes; (5) a viable plan for complete orientation and training of new staff members who are not involved in the inservice program; (6) ongoing classroom observations of the program in action with individualized inservice assistance for the teacher.

Develop an articulated statement of expected levels of minimum competence for 8, 11, 1H and 17-year-old students that is understandable to teachers and parents, and which includes a method of evaluation.

Prepare an annual program evaluation and a three-year analysis of trends.

709

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

Dr. Rippetoe cont'd

If there is validity in this recommendation that was presented in the NASP "bulletin, and I feel certain that there is, then we must consider the following items that we feel like we have going at the present time or are proposing in the future. Examples: As the result of studying test scores, a management system in reading and math was selected and is currently "being used "by most K-U and Fifth Year Centers. An evaluation of programs and materials is and should "be an ongoing process. Piloting new reading programs for purpose of study is being done. At the present time we have five pilot reading programs in progress. Inservice of teachers is a vital part of our program for improvement, for we feel the heart of any good program, is the teacher and the appropriate materials being used. As you recall, the committee's recommendation for the goals and objectives will be to expand our present management system in reading and math, grades 1 through 8. A review of all existing programs will be done by committees to assure the objectives K-12 that have been developed can be met. As the result of a recognized need, a center is being developed to work individually with teachers by writing prescriptive methods to be employed which would enhance their competency. We are also doing some rethinking in regard to inservice education for teachers. Mrs. Tebow will explain to you how and what will be done. Mrs. Mash will demonstrate how a teacher utilizes some of the ideas that are presented tonight.

Report - In re Achievement Test Results Curriculum Department cont'd

Dr. Rippetoe then presented Mrs. Tebow and Mrs. Mash who referred to materials which were distributed to each member of the Board, by explaining and demonstrating how the materials are used in the instructional and evaluation program for students in the Oklahoma City School System. Each of the presenters responded to questions and comments by members of the Board.

Dr. Rippetoe reported as follows: I think that you have heard about how the high achieving student,, and in most instances the gifted and/or talented student's needs can be met to a degree within the kinds of programs that we are now offering. The Gifted and Talented Committee felt like our philosophy and our programs deal with that, and what we need to do at the present time is to strengthen our existing programs. We are recommending though that we develop an inservice component in three buildings; that we identify three buildings. And we are wanting to do this for a purpose, because we want to build on the kinds of teaching experiences that Mrs. Mash and other teachers can help us with. We feel like that we could help other teachers with the kind of enthusiasm that she shares with our present program. So we are asking that we establish three pilot programs where the gifted and talented youngsters in those programs would be the target students and that we will go ahead and continue with our present continuous progress basis, but what we are wanting to do in addition to that is to develop or to redesign our learning stations or what have you within the classroom. And in addition we want to provide some period of time during the school day which would be a matter of scheduling to pull those students into isolation for interaction with their peers. This would not be for a long period of time, but for a very short period of time, because as the literature points out, this is necessary. This proposal does call for the identification of students and teachers in accordance with the state requirement. As far as the talented youngsters, we are wanting to make provisions for the extension of our music and drama, utilizing community resources and/or staff, whichever occurs in that particular building. So essentially this is a modification of what we presented to you before. It does call for a pilot program, but it is one th,at we feel like is necessary if we are going to inservice the teachers properly. If*what we have said tonight and what the committee has said, that our present programs, especially in reading and math and other areas are built in, then what we need at the present time is a retraining, and also a look at what can be done as far as scheduling in buildings. We feel like this kind of a component will help us to do that. We did receive two $5,000 grants. We have not received the money yet because we have not sent in our forms which were due on November 12. I have a verbal commitment for a delay from Mr. Huff regarding that. I would try to respond to any questions that you might have regarding our proposal.

Members of the Board inquired:

Dr. Start - Would the students in these three buildings be generated from these three buildings or would they come from other buildings? Dr. Rippetoe - Only from those three buildings.

Dr. Start - Then with the idea that if this pilot plan does work out, that in each building there would be such an, pardon the term, isolation for a period of time? Dr. Rippetoe - Yes.

Dr. Start - This is in deference to the original plan. I think somewhere back we were thinking of a transportation system, a magnet type thing. Dr. Rippetoe - This is a modification.

Drâ– Start - That sure sets a lot better with me. Mr. Brown - Would the funds that we have available be enough to go ahead and fund the program?

Status Report on Programs for Gifted and Talented Pupils

710

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

Dr. Rippetoe - Probably not, but I think the budget did call for part funding in some instances, especially for the inservice component.

Mr. Brown - When do you want to get started? Dr. Rippetoe - We would like to have gotten started several weeks ago. to take the request to Mr. Huff for the funding tomorrow.

R. #357 Pilot Program Proposal for Gifted and Talented Pupils Adopted

I would like

y i ji

Mr. Brown - I move that we adopt this pilot program for the gifted and talented pupils .

Mr. English - Second.

]

Mr. Donwerth - Dr. Rippetoe, in the gifted and talented area, you have a student that is a first grade student that reads on a third grade level; he is obviously a gifted â– ! student in reading, but in math he is average; I know that you are going to group â– ! them together, but do we classify this child as a gifted student because of his one i gift, or must he show this rapid growth in all of his subjects? j Dr. Rippetoe - If you would refer to the StateDepartment guidelines, it clearly states that they must operate within the upper 5% of the student population, selected by recommendations, screened by group tests, nominated by teachers, considered from parent information, etc. So we will follow the state guidelines as they are written since we were involved in helping to write them.

j j i

I r

Mrs. Potts - About how many students are we talking about being involved in this?

Dr. Rippetoe - I really don't know because we haven't identified the buildings as of yet. We need to work with the principals and know where we are, and then we will try to identify the students in that particular building.

I | j

Mrs. Potts - Are you talking about geographically locating, like one north, one south, I and one in the central part of the city? ?

Dr. Rippetoe - Yes.

Mr. English - I have a question about how this proposal came into being, as to how | much input into the design of this proposal people other than our system people had in this? We had a committee. Were there any people from outside this system, patrons,j| j who were involved in this? If so, how many? Dr. Rippetoe - I am not sure as to how many. We did divide up into subcommittees. The subcommittees were so advised to include patrons, etc. I am not sure as to how many patrons were actually involved; possibly, one out of six on the subcommittees.

Mr. English - How many on the large committee?

] j

!| || s| | Mrs. Potts - Wjll there be a staff person who is primarily responsible for development | of this pro'gram? ? I

Dr. Rippetoe - On our large committee, we did not have patron input. subcommittees.

We did in the

Dr. Rippetoe - There will be the staff person that is assigned to those three buildings, the consultant that is working there, and we will work directly with that person that is assigned to the building that we have selected.

f | |

j | I Dr. Rippetoe - Yes, and then we will have probably Mrs. Tebow or someone from her staff] to coordinate it. j Mrs. Potts - Are you talking about three people then?

Mr. Brown - I presume that you will be following the students according to the management concept that is here, right? Dr. Rippetoe - Right.

Mr. English - Have the people in the gifted and talented organization seen the proposal and responded to it? Dr. Rippetoe - No, they have not seen this proposal. I have met with one or two and we have discussed it, but I have not shared this proposal with them since I had not shared it with the Board.

Mr. Brown - You did to some extent.with those that were at Stonegate School, because it was presented in the group that I was in; the elements of the proposal were there. Dr. Rippetoe - We did discuss it that night.

711

MINUTES OF MEETING OF NOVEMBER 22, 1976 - CONT'D

Mrs. Potts staff that know there this as it

- I think we do have some real resident experts as well as people on our I would sure like to see us utilizing their talents as much as we can. I are many active patrons that could contribute a lot in terms of evaluating develops, and then looking to expansion of the program in the future.

Dr. Rippetoe - Of course, this is what we are looking toward, the expansion of the program. Right now we need to have something that we can work from, and that is what we are requesting for the remainder of this year.

R. #357 Pilot Program Proposal for Gifted and Talented Pupils Adopted - cont'd

Mr. Brown - Are we going to vote on this tonight? Mrs. Potts - I think we should, so that Dr. Rippetoe can proceed with presenting the material to the State Department. Mr. English - We are going to vote on it tonight but I don't like the idea of voting on it tonight when we got the proposal less than 15 minutes ago. It is not, in my opinion, a good way for a Board to operate. I think we walk down the road toward getting into trouble when we start acting like that on these things. I think that a proposal of this nature, if we could have just had it even last Friday, to have had that in our hands and had some publicity on it, we might have had one person that could have come down here and made a suggestion that might have been helpful in this.

Mr. Brown - Following our procedure, if Mr. English doesn't want to vote on this tonight, then possibly it ought to lay over, but it would be two weeks, because we don't meet next week. Mr. English - As I said, there is nothing that is set in concrete, but how much damage are we doing if we wait the two weeks? Do we lose the two $55000 grants; where are we?

Dr. Rippetoe - I can't answer that. I just have to call Mr. Huff and check to see. November 12 was the deadline. Mr. English - I am going to assume that there was a good reason why, of course, the proposal wasn't ready before November 12.

Dr. Rippetoe - It was ready and we were here to present it. Mr. English - That's right. If you were ready to present it two weeks ago, why didn't we have the report in our hands Friday or two weeks ago?

Dr. Smith - I will take the blame for that, Mr. English.

Mr. ..English - I thought we had talked about that before about having these things in our hands in time for consideration. Mrs. Potts - Are there any other comments on this? roll?

Madam Clerk, will you call the

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs.""Potts declared that the motion carried.

Mr. English - We talked last week about the TV consultant coming in to talk with us. Where are we on that?

Dr. Smith - I talked with Mr. (Robert) Glazier the second time since last Monday just this morning. He has been attending a meeting in Massachusetts and was not available. He does indicate that he might be available either the 6th or the 13th. We will be checking. He indicated that he has a meeting in Jackson, Mississippi on the 6th but possibly he can make arrangements to be here on the 6th. If not, he will be here on the 13th. I talked with him today about that. Mr. English - I wonder if we cannot get him here on the 6th, that possibly maybe in the pre-meeting that night we could set up a conference phone call with him so we could discuss it that way.

Dr. Smith - His concern was that he is going to be in Jackson, Mississippi at a meeting there, and whether or not it can be arranged, we will just have to try. Mr. English - If he is not going to be able to travel to us here, maybe we could set up a telephone conference. The teacher who came down last week on the biology lab; what is the report on that?

Dr. Smith - We will have the report coming out to you this week from not only the science consultant but information on the other class sizes that were mentioned by not only the gentleman but the other person at last week's meeting.

Inquiry Mr. English

712

713

MINUTES OF MEETING OF DECEMBER 6, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, DECEMBER 6, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; William Bleakley and Eric Groves, Attorneys; Donald H. Ladd, Treasurer; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS Mrs. Potts introduced Ms. Myrtle Edmond, President, Association of All School Personnel who made introductory remarks regarding Ms. Lola Alexander, Teacher, Douglass High School, having been selected as the Employee of the Month. Dr. Smith presented a Certificate, of Recognition to Ms. Alexander on behalf of the Board of Education. Ms. Alexander responded. Mr. Raythel Jones, President, Oklahoma Federation of the Blind, was introduced by Mrs. Potts and made remarks regarding the organization. Mr. Jones then presented to Dr. Smith a plaque as an award from the Oklahoma Federation of the Blind to the Oklahoma City School System for its outstanding service as an employer for the visually handicapped. Dr. Smith read the inscription on the plaque and responded.

After reminding the audience of the policy for persons addressing the Board, Mrs. Potts called on the following:

(1)

William Leaf, Sr. - Patron

(2)

Virginia Miller - Patron

Mr. Leaf and*Ms. Miller spoke in support of the principal of Northeast High School in his action of a recommended suspension of a student regarding a marijuana charge.

Mr. English responded: I appreciate the people who have appeared in support here of the principal, but I certainly hope that nobody in that newspaper article (which was referred to by the speakers) left the impression that this is some sort of a popularity contest with the principal, and that it will be decided on whether the Board likes the principal or something. Also, I have a comment about if anybody else wants to speak on this subject, we are going to have a hearing on this afterwhile, and we will be sitting more as a court. We are sort of hearing things out of turn and probably it would be inappropriate for us to hear anything about it until that hearing. I appreciate their concern but I don't think it is proper right now.

Mrs. Potts - We have no other persons who have signed up to speak, so we will proceed with the agenda. MINUTES OF PREVIOUS MEETING

It was moved by Mrs. Williams and seconded by Mrs. Hill to approve the Minutes of November 22, 1976 as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #359 Minutes Approved

71^

MINUTES OF MEETING OF DECEMBER6, 1976 -CONT'D

COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS

Report - Committee ?n Selection of General Counsel

Dr. Start - In regard to the committee of the Board that has heen dealing with the selection of a General Counsel, I have distributed to each of you three paragraphs which were written by Mr. Johnson. And in communication with Mr. Johnson, this is his desire for the arrangement in the phasing-out operation between his professional involvement in our school system and that of the firm. I think it would be appropriate for the Board to take action on Mr. Johnson's request. Mrs. Potts - Dr. Start, could I ask you to make a motion to that effect under New Business? This will also give Board Members a chance to look at this prior to New Business.

Comments 4rs. Williams

Mrs. Williams - I am hoping that most of the people read a report in a certain Sunday paper concerning an evaluation of our neighboring city called the Oil Capitol of the World (Tulsa) and Oklahoma City. In the article it stated certain things; that one city is richer, etc. But I should like to read for the record a paragraph: "Oklahoma City boasts higher marks for its roads and public schools." I think that is a plus for us. And then over on the next page it stated, "Meanwhile Oklahoma Cityans had more compliments for their public schools, with 37% rating them very good compared to a 2U% very good rating for the neighboring schools." I think that is noteworthy for those of us who are assembled here, and this compliment to the Oklahoma City schools makes us feel very good. It seems that some things are happening for which we have worked so diligently. This was a survey made by the University of Oklahoma. Mrs. Potts - I noticed one other part of the article indicated that Oklahoma City had a much higher percentage of high school graduates going on to college. It was something like 30% compared to 19% which I think also is something to be proud of. Mrs. Williams - Which means we are college prepped, too, as well as vocationally oriented.

Comments irs. Potts

Mrs. Potts - I had a chance to be a part of an arts and education seminar that took place' in our city last week. This was a seminar that was sponsored by the Junior League, and people from Junior Leagues as well as school systems all over the country came to our city and took part in this. Part of the time while they were here was spent learning about what Oklahoma City does in terms of arts and education. And for those who are not already aware, we do have some very model programs in our city. Among them is what is happening at Page-Woodson in our Opening Doors Program, and at Monroe School in terms of arts and education. That is just to mention two. We did have several staff members who were a part of this symposium, teaching people from other places in the country about what we were doing. I was really proud to be part of the host school system.

LEGAL AND FINANCIAL REPORTS

attorney's Report

Mr. Bleakley reported as follows:

(1) Orientation - During the past two weeks we have been meeting with members of the Board and Mr. Johnson and the Superintendent. We have been provided with copies of the pending litigation before the Board and are in the process of reviewing that. We will have a status report on this litigation within the next few weeks. (2) Auto Tag Case - There is one matter that will take place this Friday (December 10, 1976); a motion in the auto tag case, which is a declaratory action. The Oklahoma City School District has been made a party to that as the defendant and as the representative of the class of independent school districts in the county. We are arranging this week for the Friday motion, a meeting with the other school districts, hopefully to get this set up through the County Superintendent of Schools so that these other school districts can be apprised of this litigation and make a determination as to whether or not they would like to be parties to this action.

(3) Request to Attend Institute - We have in our report a request for me to attend an institute on public employee organization and bargaining. This is put on by the Practicing Law Institute which is perhaps the most respected continuing legal education operation in the country. This is a very timely institute which I think would be very beneficial to the firm in its representation of the Board, and I would like to ask the Board's approval of that request.

Mr. Donwerth responded: I have one comment I would like to make in that area. When the firm was retained, we retained a learned firm. And in the contract, next to the last page under Article IV, it was approved for the Board to pay the expenses of the attorneys for school law conferences as approved by the Board. I don't see this as a school law conference, and I don't feel like I can support this recommendation. I don't feel like that the public employee organization in bargaining and organizing has anything to do with a school law conference. This is fine if the attorneys feel that

715

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

Mr. Donwerth cont'd

they need education of this type or that they should avail themselves of this seminar or this meeting, but I don't feel like it is the responsibility of the Board to pay for this, a $175 enrollment fee and the expenses. I don't feel like it is fair to the taxpayers for the Board to use their money for this.

Attorney's Report - cont'd

Mr. English - We have been involved in quite a bit of litigation in the past couple of years involving organizing and bargaining, and I think that anything that our attorneys can do to help improve the situation as far as this district is concerned, would certainly he of benefit to the taxpayers and school children of this district. Mr. English continued: Therefore, I would move that we approve the Attorney's request (to direct William P. Bleakley, of the firm of Jernigan, Groves, Bleakley and Hood, to attend the Practicing Law Institute on New Trends in Public Employee Organizing and Bargaining, San Francisco, California, January 13-1H, 1976).

R. #360 Approval of Professional Trip for Attorney

Mr. Brown - Second.

Mrs. Potts - Is there any other discussion on this request?

We will have roll call.

On roll call, Mr. Brown voted aye; Mr. Donwerth voted nay; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. Mr. Ladd included in his routine treasurer's report that "we are now issuing nonpayable Treasurer's Report warrants until such time as we collect some money from the county and state. We are paying the interest."

A motion was made by Mr. English and seconded by Dr. Start that the reports be approved as presented. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. POtts voted aye. Mrs. Potts declared that the motion carried.

R. #361 Reports Approved

Mr. Brown - As I think of this financial report and the fact that because of the excellent fiscal responsibility and leadership of our Superintendent, it strikes me that a number of districts across the country are having some fairly serious financial problems. And I would hope that here in Oklahoma City that would not become a problem for us , and that our patrons would understand that it does cost money to run the schools, One of the things that is going to be coming up is a mill levy election, and I hope they will continue to support us as they have done in the past. SUPERINTENDENT'S REPORT

Dr. Smith - I certainly would second Mr. Brown's comments there, I am sure that you have noticed schools in Ohio and also on the west coast that are having to close down early because they are out of money and will just have to wait until new funds are avai 1 abl e. .

Remarks Dr. Smith

Page A-U of the agenda, Item 1, requesting permission for the President of the Board of Education and the Superintendent to be authorized to sign applications for federal and state grants and proposals, we have listed on page A-U under the Administered Programs, programs in the Oklahoma City Schools this year that are currently being funded from special funds. There are some $6 million involved in those 16 or 17 programs. On page A-5, in regard to those 10 listed Available Sources of Funding, we did provide members of the Board with a tabulation showing the type of assistance available, the authorizing legislation, the purpose, the 1976-77 level of funding, if it is one of those continuing, and then we had a closing date on which new appliCertainly with these funds of some $6 million plus, cations are to be submitted. they provide very worthwhile and very beneficial programs to many young people in our school district.

Mr. Donwerth - I move for approval of Item 1 of the Superintendent's Report:

Motion Re Superintendent ' s Recommendation That the President of the Board and the Superintendent be authorized to submit requests for Authorization and execute the required documents on behalf of the school district for continuation on Continuation of present federal grants and proposals; or to submit new applications for grants which of Present Federal are consistent with the district's needs and programs. Grants and ProADMINISTERED PROGRAMS posals, etc., and Substitute Motion Elementary and Secondary Education ACT for Consideration at Next Meeting Title I Compensatory Education of the Board Title II Vocational Education Title IV-A Indian Education

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MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D ■■■■■.......... . ■ : ■

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SUPERINTENDENT'S REPORT cont’d Motion Re Superintendent's Recommendation for Authorization on Continuation of Present Federal Grants and Proposals, etc., and Substitute Motion for Consideration at Next Meeting of the Board cont'd

Elementary and Secondary Education Act - cont'd Title Title Title Title

Library and Equipment Resources Educational Innovative and Support Handicapped Children Bilingual

IV-B IV-C VI-B VII

Emergency School Aid Act Title VII Basic Desegregation Assistance School Assistance in Federally Affected Areas 87^Impact Aid Low-Rent Housing Entitlement Military Handicapped

Education Professions Development Teacher Corps Education Amendments of 197^-» Special Projects Act Gifted and Talented

Public Broadcasting Act, 1967 Corporation for Public Broadcasting Adult Education Act Adult Education

AVAILABLE FUNDING Elementary and Secondary Education Act

Title VIII

Dropout Prevention

Education Amendments of 197^, Special Projects Act Education and the Arts Right to Read Career Education Metric Education Program Emergency School Aid Act

Title VII

Desegregation Assistance Pilot Program

Title VII

Desegregation Assistance Educational TV

Civil Rights Act of 196^ Desegregation Assistance Community Schools Act

Community Education

Public Works Employment Act of 1976 Employment and Construction

Mr. Brown - Second. Mr. English - I have a little bit of discussion on this item. ± don't know how many of you remember that in the past we have received synopses of some federal grant requests particularly I remember the ESAA proposals that we had received in the past, so that we as a Board are educated more about what the needs of the District are, and also about what kind of programs that we are hoping to get going and operating within the school system. You recall that in the mini-grant program we were presented breakdowns of what these programs were about. And yet here in this we are asking for $50,000 or $60,000 for adult education and this sort of thing of which we are not really given the details of this specific grant request. What we are doing here is giving a blanket approval. I think that we as a Board need to be better stewards in this case. I don't see the Board as probably ever going to reject one of these requests, but I think, after all, these are items which were not in the General Fund budget. These

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MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

SUPERINTENDENT'S REPORT cont'd

Motion Re Superintendent 's Recommendation are federal funds and we need to show the same kind of stewardship on the federal for Authorization monies. One of the things that we need to know is like the Governor and the Legislaon Continuation ture just this last year recognized, the responsibility to say let's see what is of Present involved in this? What are we saying we will do; what kind of commitments are we Federal Grants making in order to get federal monies? Therefore, I would move that the Board and Proposals, encourage the Superintendent and Staff to seek federal funds when they would benefit etc., and the children and patrons of this district. The Superintendent is requested to seek Substitute Motion the Board's approval of each federal grant application before filing it. The Board for Consideration shall be supplied with detailed information about the proposed grant, including its at Next Meeting relationship to the district's goals and objectives and the number of students and of the Board employees affected. Board members also shall be provided copies of official reports on any visit, inspection and/or evaluation of programs or expenditures by federal and/oo cont'd state- representatives within one week of their receipt by the administration.

Mr. English cont'd

Mrs. Potts - We already have a motion before the Board. Mr. English - This is a substitute motion. Dr. Start - Second.

Mr. Brown - If I remember right, last year we did this because of the inability to get the Board together to approve a grant which had to be prepared and initiated in a hurry. So we gave the President of the Board and the Superintendent the right to apply for these grants. As a substitute motion, I don't feel like I could support this. I could support this as a motion regarding federal funds. It seems to me that these are two different questions. One is to make it possible for the Superintendent and the President of the Board to go ahead and get in on time requests for federal grants; the other having to do with information that we want and feel like that we might need to get. I wonder if there is a possibility that you would withdraw this as a substitute motion and reintroduce it as a new motion? Mr. English - I have an amendment that might help you out there. After the part about before filing it, it would be that "unless emergency deadlines prevented prior approval by the Board." And in which case the Board would be asked to confirm the filing. It would read thusly â€” I move that the Board encourage the Superintendent and staff to seek federal funds when they would benefit the children and patrons of this district. The Superintendent is requested to seek the Board's approval of each federal grant application before filing it, unless emergency deadlines prevented prior approval by the Board, in which case the Board would be asked to confirm the filing. The Board shall be supplied with detailed information about the proposed grant...

Mr. Brown - Then that would mean that before any of these could be considered, we would have to have all of this data. Is that what you are saying? Mr. English - If you have noticed the deadlines that are on the sheet that was given to us in the packet, there is one deadline the 10th of December. I would think that under this enfergericy deadline, this would qualify here. But the others, there is one 11/12/76, which is already done. The others are 1/12/, 1/17 of 1977, and there are some up into July and March and this sort of thing. So what you are talking about is that they have the information obviously for getting the application ready to go, and they would inform us of these details. We could act on it if they would give us the information next week; we could act on it whenever that next meeting is, and it would be before the 12th of January, which is certainly in time for the deadline. That talks about mailing, and if they want to hand carry, they can apparently get about five days more.

Mrs. Potts - If you are wanting to adjust this substitute motion as you have suggested here, we are going to need consent to that by the seconder of the substitute motion. Do we have that? Dr. Start - Yes.

Mrs. Potts - Dr. Start agrees to seconding that.

Is there further discussion on this?

Mr. Brown - It would appear to me that if this is the case, then Mr. English's motion is no longer a part of the Superintendent's Report, and as such is a new motion that ought to be laid over until the next voting meeting which will be week after next. Mrs. Potts - I think that is valid. new here.

We are really talking about something entirely

Mr. English - I have no argument with that.

Mr. Brown - I think we do need to raise the question of is there one program that needs to be submitted before we can vote on this that you need authorization for? Because if so, we need to vote on that.

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MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

Dr. Smith - We have the Teacher Corps proposal that is due Friday of this week, the 10th of December, that must be mailed or could be delivered later. I think the filing deadline is the 15th of the month, but we would propose that it be mailed prior to p.m. on the 10th in order to reach there by the 15th. R. #362 President of the Board and Superintendent Authorized to Process Grant Re Teacher Corps Proposal

Mr. Brown - I would move that the President of the Board and the Superintendent be authorized to submit the request in regard to the Teacher Corps proposal in order to meet the deadline. Mr. English - Second. Mrs. Potts - We have a motion by Mr. Brown and seconded by Mr. English for approval of processing of the request for funds for the Teacher Corps proposal. Is there any discussion of that?

Mr. English - I think that we as a Board should be informed this week on what the Teacher Corps project is; that is, more specifics about this particular $81,000 proposal.

Mrs. Potts - Is there any other discussion? this motion.

If not,

then we will have roll call on

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried and stated: The motion that was made and seconded prior to this, will stand on the agenda for the meeting two weeks from today.

R. #363 Resolutions of Appreciation Approved

A motion was made by Mrs. Williams and seconded by Mr. Resolutions of Appreciation: (a) (b) (c)

Brown to approve the following

Allie L. Randolph, Retired Teacher, deceased November 8, 1976.

Marybelle Winfrey, Central Food Service Employee, deceased November 22, 1976. Ruth Brian Davis, Retired Teacher, deceased November 29, 1976.

Comment s Dr. Smith Re Health Insurance

Dr. Smith - We are requesting permission to authorize Blue Cross and Blue Shield of Oklahoma to offer a health care insurance program to the employees of this school district. This is the basic U00 Plan. It would be effective January 1, 1977. It would be available to all employees of the School District without having to have membership in any organization. The individual rates would be $28.25; for the family rates, $59*10 per month. The total expense of this is paid by the employee through the payroll deduction plan. There would be no cost or liability on the part of the School District or to members of the Board of Education. The representatives of the firm will assume the responsibility for the soliciting of the membership in the program and getting the completion of the details worked out.

R. #36k Authorization of Insurance Program

It was moved by Mr. English and seconded by Mr. Donwerth that permission be granted to authorize Blue Cross and Blue Shield of Oklahoma to offer Health Care insurance to employees of the Oklahoma City Public Schools. Neither the District nor the Board to assume any liability for the program. Mr. English commented: I would like to commend the staff on this. They did an excellent job. I think it was two years ago that we tried to do this, and at that time we could not get the insurance companies to cooperate. But this time I know a lot of diligent effort was put into it and I think it is an excellent proposal. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

Information to the Board

Dr. Smith reported as follows: (1) Douglass High School - State Football 3A Champions - I would like to reemphasize that the Douglass Trojans are the State Champions in 3A football. Congratulations are in order for all of those associated with the program; most important to those young men that have been out there day in and day out. They certainly represented the school system well. I did have the privilege of visiting Douglass today. The feelings were high and Dr. (Betty) Pate was right in there with them. We will be recognizing those people at our next meeting.

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.. 7..... MINUTES. OF .MEETING OF DECEMBER. 6, 1976 - CONT'D

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Dr. Smith continued:

(2) Fire - Jackson Middle School - I might report also that we had a fire this afternoon at Jackson Middle School. It was primarily in the area of the stage, curtains and ceiling. I visited again with members of the staff just a few moments ago and reconfirmed that everything is all right to have school there tomorrow. We will have the insurance adjusters and all on the scene very shortly to assess the damages incurred there. The representatives of the Fire Department commended the student body at Jackson on its orderly manner in which they evacuated the building.

Information to the Board - cont'd

Mr. Donwerth - I understand that we might also add that there was no damage to any of the personal belongings of the students. There was some question as to things that were left in the lockers, coats and clothing, etc. Dr. Smith - The stage curtains and equipment, the floor in there and the ceiling, I understand, is what is damaged.

(3) Immunization Forms for Students - I would also remind all of the patrons of the School District that the deadline is nearing for submitting the information on the immunization records of our pupils. We are continually trying to get these records in. Certainly it is not our desire for any young person to miss school because these forms are not in. We would encourage all patrons to take the time and the effort to get those required forms into their school. This is a requirement for all students, not just those entering the school system. Report on Distribution of Work Force - Members of the Board were sent information on the distribution of the work force this year as compared?with one year ago. As you review the report, I think it indicates a steady progress is being made in our Affirmative Action Program. An increase in the representation of minorities and/or females, or males in categories where they were in the minority, occurred in all 16 of the categories identified in the statistical work force analysis over a one-year period from October, 1975 to October, 1976. Just a year ago there were six categories in which either minorities, females or males, were not employed. This report shows that there are only two such areas, and action is being taken in an effort to gain representation in those categories. It indicates that steady progress is being made toward equitable representation of all in the work force of this school system. I am very pleased at this report.

(5) Reports to the Board - The staff is involved in finalizing several reports, responding to questions presented by members of the Board at the last Board meeting. These should be coming out to you before this week is over. Mrs. Potts - We received a request for comment regarding the Affirmative Action Policy that was sent to the Court and had asked for staff input as to what our response might be. As the result of having received this report, what is the Board's desire in that area?

Inquiry Mrs. Potts

Mr. English - Has the report been given to the EEAC Committee?

Dr. Smith - I was advised that it was shared with them orally. They have not received printed copies yet. They are in the process of being reproduced. We are reproducing additional copies., for members of the staff and the committee. According to my information, this was shared with them orally prior to the time the report was in final form.

Mr. Donwerth - On the Title I question that was brought up for a report___ ? Dr. Smith - That will be included. Mrs. Potts - I need to have some direction from the Board as to whether you wish to delay any action until this committee has had a chance to look over this material or whatever would be your desire here.

Mr. English - It seems to me that if the committee would look it over, they may or may not decide it is not necessary to contact the Court after all, or they may decide that they have a better case than ever before; I don't know. I would say, why don't we give it to the committee and see if they want to continue their request to us. Mrs. Potts - Is that the consensus of the rest of the Board? With no dissent then, we will request that the committee receive a copy of it and then respond to their evaluation after ^hey have received it and studied it. Mr. English - Under the Superintendent's Report when you talked about those items, the Harding gym situation; have we found out what it would cost us if the students were in there playing ball?

Dr. Smith - I don't have a final copy of the report. There are about five or six reports, including that one, that are all in the process of being finalized.

Inquiry Mr. English

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MINUTES OF MEETING OF DECEMBER 6/1976 - CONT'D

PERSONNEL REPORT

R. #365 Personnel Approved

A motion was made by Mirs. Hill and seconded by Mir. Donwerth that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated; also, that other personnel recommendations and information listed be approved. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. (Personnel Listings - pages 729-738.)

R. #366 Approval of Payrolls and Encumbrances

PAYROLLS, ENCUMBRANCES AND PURCHASING It was moved by Mrs. Williams and seconded by Mir. Donwerth to approve recommendations #1 and #2 (ratification of November payrolls and authorization of December payrolls) and payment of encumbrances as listed for November 11-30, 1976. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

R. #36? Approval of Purchasing Items B-l thru B-8

A motion was made by Mr. Donwerth and seconded by Mr. English to approve the Purchasing Items B-l through B-8 as follows: 1.

Purchase of Tools

Purchase of tools (ratchets, gauges, wrench sets, socket sets, etc.) for use by Vocational Technical Center (Adult Education) from the following companies which submitted the low quotations on specifications: Johnstone Supply Jones-Newby Supply Co. Bradford & Nettleship, Inc. Minton Machinery Company Hart Industrial Supply Company Snap-On Tools Corporation Mideke Supply Total

5-64 107-70 457-38 191.70 185.90 722.26 44.40

1,714.98

These purchases are to be charged to Account Adult BE 1121.03.

Purchase of Art Supplies Purchase of art supplies (jewelry making) for Capitol Hill, U. S. Grant and Northwest Classen High School from the following companies which submitted the low quotations on specifications:

Swest, Inc. Triarco Arts & Crafts University Arts & Crafts Colorado Lapidary Supply Arrowhead Supply

596.65 13-78 315-73 526.91 _____ 638.66 $ 2,091.73 $

Total

These purchases are to be charged to Account G 240.01. 3-

Purchase of Instructional Supplies

Purchase of instructional supplies (glue, paste, rulers, staplers, and staple removers) for warehouse stock from the following companies which submitted the quotations on specifications: â€˘ LePage's Inc. Business Essentials, Inc. Thompson Book & Supply Co.

Total

423.36 970.10 2,372.00

3,765-46

These purchases are to be charged to Account G 240.00.

Purchase of Trampoline Purchase of trampoline, for Northeast High School from Rex Sales Company, Inc., which submitted the low quotation. This purchase in the amount of $1,505.00 is to be charged as follows: $1,308.00 charged to Account G 250.06 (Mini-Grant Funds) and $197.00 to be paid by Northeast High School.

Purchase of Radio Pager Systems

Purchase of Radio Pager Systems (pagers, battery charger, remote control console, encoder, and cable kit) for use by Pupil Services Validation Office (Mini-Grant Project) from Motorola Communications, Inc., which submitted the only response to our Invitation for Quotation #4735- This purchase in the amount of $1,137-40 is to be charged to Account G 250.06.

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MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

Purchase of Cummunication Equipment

Purchase of communication equipment (two-way FM radios and headset radios) for use Uy the Maintenance Department (7), Central Food Service (2), Transportation Department, buses for handicapped students (H), and Campus Police (6) from the following companies which submitted the low quotations on specifications: General Electric Company Motorola Communications & Electronics Total

3,1+38.00 6,691.00

$ 10,129.00

These purchases are to be charged to the following Accounts: BL 6030.ll G 650.05 G 560.OU Central Food Service

Total 7.

3,668.00 3,1+38.00 2,096.00 927-00

$ 10,129.00

Purchase of Teaching Aids Purchase of teaching aids (Tutorette Audiocard Programs, Placement Tests, etc.) for use by Prairie Queen Reading Center from Fairview Audio Visual Company (quotations and materials available only from the designated publisher and/or distributor). This purchase in the amount of $1,222.95 is to be charged to Account 21+0.01, Title 1-12 and has been approved on our Elementary and Secondary Education Act Application.

Purchase of Musical Instruments

Purchase of musical instruments (saxophones, violins, clarinets, trumpets, trombones, trap drum sets, etc.) for use at all schools from the following companies which submitted the low quotations on specifications: Sharp & Nichols Music Company, Inc. Jenkins Music Company Universal Musical Instrument Company Music Education Group Chenoweth & Green Music Company Audio Associates, Inc. Wenger Corporation Inter-City Violin Studios, Inc. Larsen Music Company National Educational Music Company, Ltd.

269.00 3,016.50 2,772.H6 Hl. 97 10,01+7.95 21+9.38 2,929.00 1,900.28 2,262.00 1,023.00 $ 2U,511.51+

These purchases are to be charged to Account G 1230.03. i

Lâ€”

Mr. English inquired: It looks to me like that the information that we got in the packet, numbe-r on the Radio Pager Systems on the mini-grant proposal that we approved for $1500; it looks like it is almost $1+00 difference. It seems like if you had another pager added in there, it is only $337 more, and it is still under the $1500. Dr. Smith - I believe it is about $1600, as I recall, if you add the other. They did look at it from the basis of the total systems and all and it was in excess of the $1500. To approve the purchase of the two pagers plus the base equipment and all was in excess of the amount. The person who made the request was consulted with and this was the proposal which would give the base equipment plus the pager. And according to their proposal, they are to review and analyze and evaluate the effectiveness, and certainly they can apply for it another year. It was $1590 plus, I think, with the installation and the other charges.

(Mr. Shepard responded from the audience regarding the charges, etc.) Mr. English - On item 6 I noticed that the memorandum talks about the handset radios. It says the radio communication will expedite the time in contacting the Oklahoma City Police Department in cases where disturbances arise on high school campuses. How will it expedite the time?

Dr. Smith - The campus officer will be able to contact his base station immediately. Prior to that time he would have to leave the site, go to a telephone and call for help. This way, by radio contact with his base station, they can do the contacting for him and he can stay on the site.

Mr. English - So he would call Security here? â€”J

Dr. Smith - As well as the base station out at the Service Center.

R. #367 Approval of Purchasing Items B-l thru B-8 cont'd

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MINUTES OF MEETING OF DECEMBER 6, 1976 -CONT'D R. #367 Approval of Purchasing Items B-l thru B-8 cont' d

Mr. English - Then what would be the procedure there? Dr. Smith - They would make the contact then to the Oklahoma City Police Department.

Mr. English - But that is not the operating procedure under the Parents and Students Handbook. The handbook provides for the principal to contact the Director or the Assistant Superintendent who will then notify the command officer on duty in the OCPD Patrol Division. Dr. Smith - I believe that is under riot conditions and things of that nature. This is talking about where we have a person that is on the sites trespassing and things of this nature; where the officer out there can ask for someone from the Police Department to pick up a trespasser.

Mr. English - So disturbances really means drunks and things of that nature?

Dr. Smith - It maybe drunks, trespassers, someone wanting to get them off the site and this kind of thing, right. Mrs. Potts - Any other comments? Dr. Start - I agree with, Dr. Smith,, about purchasing item 8, the musical instruments and so forth. The procedure obviously is some improvement. I would like to recommend, however, that in the future that this all be decided prior to school opening in September and not on December 6. I can see reasons why these instruments are being provided for our students as needed; ;b.ut I see no reason why these instruments can be provided for our students on December 6 and they cannot be provided for them at the beginning of school. It is in direct line with my concern that books, educational materials, etc., be available for students when school begins in September, not in November and December. Otherwise, I think we have made a significant improvement. I am going to continue to look with disfavor upon purchase of educational materials into the school year when I perceive that that can be done prior to September. Mrs. Williams - I was happy to see this item also. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. information to ;he Board

Comments 4rs. Potts

Central Food Service Statement

The Central Food Service Department Financial Statement, October 31, 1976, was submitted as information to the Board. Mrs. Potts - We do have a financial statement of our Food Service and information indicating some losses due to a variety of reasons, one of which I noticed was fewer people eating in the schools. I wanted to raise an issue that has been raised in other school districts, and that is the competition that junk.food vending machines possibly give to our cafeterias in our schools, and whether we ought to consider these vending machines having foods that are more healthful.

Mrs. Williams - I am one of those individuals who does not care for kids leaving the school campus to go to the quick food places, etc., but I have read under the education section in a national magazine of where the food services are providing these foods in the cafeteria, and cafeteria sales have skyrocketed. I visited a middle school and some of the youngsters asked me to bring it to the Board. So with your permission I will get the article and bring it to the Board. It may be innovative but it was saying that they were operating on a profit. Mrs. Potts - I would like to raise one other idea that I read about somewhere that I wondered if it might have any merit for our school system, and that was in another school district where they were providing at one school a program whereby elderly citizens would come in and have lunch at a school that had facilities to feed more than the number of students that were actually eating there. These elderly citizens came in earlier and covered the cost of their meal and whatever additional expense there was; had a hot meal in circumstances that were quite an improvement over their own four walls, and as a result many of them got interested in the schools and started volunteering services. It seems to me that something like that has threefold benefits.

Mr. English - It seems to me that the senior citizens are one of the untapped resources We have some involvement there but not as much as we certainly could have, and they are a very valuable resource. I think the tying in of some of the food programs really deserves some study. As I understand, we can't transport adults with our transportation under the present law. I would like to see us investigate the possibility of lobbying for changing that law to permit us to use our transportation system here, to transport senior citizens, from such as the Towers and other areas where you have concentration of senior citizens, to some of our schools to involve them in a Helping Hands program. We would provide the transportation that most of them do not have.

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MINUTESOF MEETING OF DECEMBER 6, 197.6 - CONT' D

Mrs. Potts - You are talking about providing the transportation at cost? Mr. English - I am talking about the School District sending one of our buses over to a senior citizen center where they live, and transporting them to an elementary school nearby, a high school, or middle school, wherever they could be helpful to students, and then transport them back at the end of a certain period of time to their center.

Dr. Smith - I might indicate that we have explored.in the past, the feeding of the senior citizens, and there have been some problems that seemed to outweigh the advantages. But certainly we can explore this again. Mrs. Potts - We would appreciate that as well as some input on the idea of the problem we have with vending machines competing with our school cafeteria services.

Mr. English - It seems to me that almost a year ago, Dr. Smith, you and I talked about this in regard to the school activities funds, and I think there was some study done on that. I am not sure, when I saw the inforamtion, that it was really that beneficial to me in trying to figure out what it would mean if we changed from vending machines that sold candy bars to something that sold fruit juices and apples and bananas and the like. I think the Dallas School System has done away with the sugar junk food in their schools and have gone to other things. Mrs. Potts - I am sure there are advantages and problems related to it. Probably part of it would be handling perishable food items. I would be interested in some response on that, as to whether it has any potential to help or whether it would just create bigger problems for us.

Mr. English - On the $^0,000 loss this time in Food Service, you said there is no need for alarm. We mentioned that the expenses of operation are $3^,000 greater than a year ago, but what caused the operational expenses to be that much greater?

Dr. Smith - The wages were about $1^,000 of that. The supplies were some higher this time than they were previously. I noticed, as probably you did, that the U. S. Government has purchased a great amount of beef products which will be made available to the schools, and hopefully we will get a good share of those. That is a good commodity that helps our pocketbook in the cafeterias. UNFINISHED BUSINESS

Mrs. Potts relinquished the Chair to Dr. Start. Dr. Start read the motion as printed in the agenda:

A motion was made by Mrs. Potts and seconded by Mr. English "that staff bring back a proposed procedure for establishing a master committee to make recommendations on present and future educational needs of the community we serve." Dr. Start - This motion is now open for discussion. Mrs. Potts - Among the things that I see as needing to be a part of this is representation of all of the segments of our school community. We have many resources that might be able to help us survey what are the existing and future educational needs of our community. And I would really like to be able to dovetail this into making this report, so we will have something that has more weight and perhaps would be able to expand its dealing with our needs beyond just the immediate future. I hope that we can have time lines in this, and I also feel that one of the things that must be a part of it, is an in-depth consideration of the special problems and needs of the schools in the Star-Spencer area. I would like for the Board to consider the possibility in Star-Spencer. The Court has allowed us to treat the Star-Spencer area as a separate entity, and I think certain problems have become apparent as the result of this. I am wondering if we might want to take a real close look at this and consider the possibilities of some special help in particularly the secondary schools that might have an impact that would possibly have an effect on keeping the Court perhaps at a later date from reconsidering Star-Spencer being treated as a separate entity. You might call it magnet programs. You might be talking about things where class size is treated a little bit better in this area than it is in other parts of the district. It might be that we are providing some special scholastic help in the secondary school there that we are not providing district-wide. I do have concerns in this area that I think we have to address, and I want to address them as a responsible Board and staff, rather than having the Court address them later.

/ i

Mr. Brown - I think Star-Spencer is a particular problem, but I am not sure that speaks to this motion. I have a concern, as I said when you introduced the motion, about the timeliness of the motion. If we would say at the tail end of a school year or in the summer and such a committee was built out of those people that were available, I could support the motion. But it seems to me that as I envision a long-rang planning committee and what you are asking for, the kind of research, the kind of exhaustive

R. #368 Motion Re Procedures for Establishing Present and Future Educational Needs

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

R. #368 Motion Re Procedures for Establishing Present and Future Educational Needs cont'd

Mr. Brown cont'd study that needs to be made; any time you do any long range planning toward what is pointed toward concrete kinds of programs will take an awful lot of an already overburdened set of resources. I have felt good about what we have done as a Board, but we have an onslaught of programs that have come out of the minds of this Board that we have going on in the District right now. It seems to me to create a committee at this time of the magnitude and of the depihthat this motion suggests would by the very nature of the committee force the District to rearrange some of its resources and priorities in order to do what needs to be done. That doesnâ€™t mean that longrange planning doesn't need to occur, and I am sure that you are not suggesting this, that long-range planning is not occurring. We had introduced to us by the Curriculum Department, for instance, the initiation of a management structure which is going to take three or four years to implement. That is not ten years but that is three or four years. And of course that is a curriculum concern; that is maybe a little below the level that you are talking about. But I think at this time that this is inappropriate. It is not that it is inappropriate to do. It is just that in order to do it, we are going to have to rearrange priorities. I am noc sure that something is not going to suffer badly as the result of that. That doesn't mean, for instance, obviously, that is something that can be done if it needs to be done now, but you are talking about a whole district thing.

Mrs. Wiliams - I can understand Mr. Brown's concern, but I also feel that this is a very important move. Shall we wait and keep on waiting? This sets the completion steps farther and farther away. If you will remember the Finger Plan and Judge Bohanon's orders to us, I remember some type of written communication that said we are just not going to do it all for you; you give us some acceptable plans. I witnessed some things that are being done in Dallas, and some things that are being done all over. And another thing, I have always found whenever, even in. my area of responsibility when I was employed, we set forth in writing every action that was being done, we would find where the priorities were so low that they could be included into certain things. I don't think anything would suffer from this. I think maybe, it will start us moving a little more rapidly toward our aim. Mr. English - I can recall, maybe back about last April or something, Dr. Smith, I think you said something to us about you were going to come to us with something in relation to the Finger Plan or a plan to maybe redo the school system in some way, and I think, as a matter of fact, told the Court that we were going to do this by next May. I haven't seen anything more on that. I am just wondering where we are on that, because I think it may relate in here, if I understand Mrs. Potts' motion. Dr. Smith - We have a task force currently trying to outline the study that we want to pursue; the nature of the study; the scope of the study; the limitations, and then from that establish the makeup of the committee that would be appropriate to have in working out the details of it. That was one of those things that wasn't due until next May. We had some others that had to be done earlier, so that was not given as high a priority as some of the other items that we had to get out. But it is in the process of a task force trying to develop, to determine the study, how we are going to go about it, who needs to be involved in it, and this kind of thing.

Mr. English - What is the time line on that? Dr. Smith - We have plans to have it completed on or before May 1, where it can be considered for the Court's report.

Mr. English - No, I mean when you come to the Board. As I recall, your proposal was that you would come to the Board with an idea of here is what we would propose that this study be about. And I think that is what you are talking about with the task force.

Dr. Smith - During the first part of January we will have an outline of the study, the nature of the study and all completed for you to look at, at that time. Mrs. Potts - Dr. Smith, does this motion in any way conflict with the work you are doing or planning to do with staff in relation to drawing up this plan?

Dr. Smith - I don't know whether without some other questions being asked and answered first, if I could respond to that, because as I was looking back through the minutes of the last meeting when this was discussed, I noticed reference to determine what the leaders in our community feel the needs of our district are at present and in the future. I had references made to the desegregation. I noted references made to grade level structures, building and facility needs. I started trying to analyze to see if we are trying to provide a mean whereby we get representation from the community to work with the school system to determine what kinds of programs we should have in Oklahoma City; maybe the kinds of programs business men want and the kind of training they want of those people coming out of our school going into employment; what the colleges and universities are looking for in the way of students entering college. I wondered if it was a procedure really then to develop programs from that, and then after the programs were developed, if the facility needs, building needs, etc., would be an outcome, after the grade level structure was determined which

725

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

R. #368 Motion Re Procedures for could best carry this out. I also had some question in my own mind of how this would relate to tie comprehensive study we are talking about; how it would relate to the goals Establishing Present and and objectives study that.we have underway and/or our accountability program. So I guess really what I am saying is there are a number of questions that I have in my own Future Educational Needs mind at this time as to what is being required of the staff in this motion. cont'd Mrs. Potts - Would you not be considering these things that you just mentioned in drawing up the recommendations anyway, that you had planned for May? Dr. Smith cont'd

Dr. Smith - Certainly parts of these are being considered; not necessarily as detailed as I had indicated there, for example, of what the business man wants, the end product. I think that goal is with your educational program, and certainly may relate to it, but probably not as in depth as I would perceive this being. Mrs. Potts - One reason I did not put more specifics in this motion, is because I really did not want to limit staff. I felt like this is something that staff themselves can come up with in terms of time lines and processes that might be most appropriate for this to happen.

Mr. Brown - As I listen to the discussion and listen to the question of Mr. English, it strikes me that before the motion is put, it might be well for us to see exactly what we have going and have the Superintendent look at the various components of what is going now and what we are looking at, and give us an overview of that, and at that point then it might be, Mrs. Potts, that you will see that what you are thinking about already is in existence, needing only to be given some direction. It sounds to me like we really don't know what we have going and who is doing what, and that might be a direction to go first. I hate to set a major committee, with just the process of going to the community to determine community needs. Just to run a study is a major kind of undertaking if it is done right. And then if you did that in terms of the needs of vocational education, the responses to colleges, all of the ramifications that Dr. Smith relates to, we are talking about a major undertaking. It might be best to ask the other questions and see what is happening now. Mrs. Williams - Are we really looking at the wording of the motion; that staff bring back a proposed procedure? Have we missed that?

Mr. English - I would like to at. this time look at the wording of that motion. And drawing on some past experiences with committees, etc., maybe really what we should have here is several acceptable proposals, rather than just one. I think it is better if we have some alternative methods to look at. And I would therefore move to amend the motion to substitute the words, "several acceptable procedures," for the words, "a proposed procedure."

Dr. Start - Mr. English has moved an amendment to change the words "a proposed," to "several acceptable procedures." Is there a second to that amendment? Mrs. Williams - I will second it.

Dr. Start - Is .there any discussion now on this amendment? the amendment? Madam Clerk, call the roll please.

Are you ready to vote on

On roll call for the amendment, Mr. Brown voted aye; Mr. Donwerth.voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Dr. Start declared that the amendment carried. Dr. Start - The motion now reads "that staff bring back several acceptable procedures for establishing a master committee to make recommendations on present and future educational needs of the community we serve." Is there any more discussion on the main motion?

Mr. English - I would reiterate what Mrs. Williams said, and that is simply, that remember this says come back with the proposals, and at that time we will decide whether we want to go ahead and create a master committee.

Mrs. Hill - I am going to reiterate what Mr. Brown said. I agree with him. I think we have so many things going that we need to wait. And I would like to wait until this other proposal comes up. Dr. Start - Are you ready to vote?

Madam Clerk, call the roll.

On roll call for the motion as amended, Mr. Brown voted nay; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted nay; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Dr. Start declared that the motion carried as amended. Dr. Start returned the Chair to Mrs. Potts.

726

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONTâ€™D

NEW BUSINESS Level III of an Appeal by a Student, Miriam Jacobson, on Disciplinary Action

In referring to the agenda item, appeal by a student, Mirian Jacobson, on a discipli nary action, Mr. Donwerth stated: I would like to commend our Counsel on the procedure that he has presented for the third level appeal and suggest that we follow the recommended procedure. Mrs. Potts - Are there any objections on the part of any Board members to following this recommended procedure? I will proceed with consensus, and share the procedure that has been recommended, so that you will know what process we will be following. It is recommended that: 1.

The President of the Board should sit as presiding officer of the tribunal, and as such, should rule on all procedural and evidentiary matters. (I will be calling on Counsel at any point that there is a question regarding the relevance of any of the information that is presented.)

The following agenda should be followed:

(a)

Opening Statement by Appellant or Appellant's Counsel;

(b)

Opening Statement by Appellee or Appellee's Counsel;

(c)

Presentation of Appellant's Evidence;

(d)

Questions to Appellant by Appellee re: evidence;

(e)

Presentation of Appellee's evidence;

(f)

Questions to Appellee by Appellant re: evidence;

(g)

Rebuttal, if any;

(h)

Closing Statement by Appellant or Appellant's Counsel; and

(i)

Closing Statement by Appellee or Appellee's Counsel.

The Board may then deliberate and:

(a)

Uphold the decision and/or punishment of the lower level tribunal; or

(b)

Reverse or vacate the decision and/or punishment of the lower level tribunal; or

(c)

Modify the punishment of the lower level tribunal; or

(d)

Take the matter under advisement for a reasonable time before doing any of the above.

I would ask Counsel if the Attorney for the Appellant has been apprised of the recommended procedure? Is that correct?

Mr. (Eric) Groves - Yes, she has, Madam President. Mrs. Potts - All right. Then with that acknowledgement I think we might proceed by starting with an opening statement by the Appellant or the Appellant's Counsel. Ms. Sylvia Marks-Barnett, Attorney for Miriam Jacobson, student at Northeast High School, introduced herself and presented the case of appeal on the recommended suspension of Ms. Jacobson regarding a marijuana charge.

After Ms. Marks-Barnett 's presentation, Mr. Groves presented a statement regarding how the General Counsel for the Board perceived the appeal to be. Mr. Groves then presented Mr. Robin Gaston, principal, Northeast High School, who made a statement regarding the charge, his recommendation for suspension of the student, alternative schools (Metro School and Orchard Park) which had been suggested, and other.

Mr. Gaston and Ms. Marks-Barnett responded to inquiries by members of the Board. R. #369 Administrative Decision Upheld Re Student's Suspension

After closing remarks by Ms. Marks-Barnett and Mr. Groves, Mrs. Potts stated: I believe it would be appropriate for the Board to make a decision as to the action it wishes to take, and do so in the form of a motion. Thus, a Board member should make a motion as to what they feel the decision of this Board should be J it would be seconded, and we would vote on the motion.

727

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

Mr. Donwerth - Apparently this is an unpopular motion that needs to he made. I move that we uphold the decision and the punishment (suspension from Northeast High School for the remainder.of the school year) of the lower level tribunal and encourage the young lady (Miriam Jacobson) to attend the Metro School for the remainder of this school year. Mrs. Hill - I would second that. Mrs. Potts - Is there any further discussion on this? motion.

R. #369 Administrative Decision Upheld Re Student's Suspension cont'd

Let's have roll call on the

On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye;. Mrs. Hill voted aye; Dr. Start voted nay; Mrs. Williams voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried and stated: We do hope that the educational experience will be a positive one. We do care very much about what happens to the student in the case here.

(A complete transcription of the hearing is on file in the Clerk's office.) Level III of a Grievance by a Teacher, Juanda Jones, on Assignment

Mrs. Potts - We have a Level III grievance listed involving a teacher, Mrs. Juanda Jones, that is on the agenda. Is Mrs. Jones here? Mrs. (Juanda) Jones - Madam President and Members of the Board: make my presentation and I will be available for questions.

Mrs. Mary Hepp will

Mrs.. Hepp, Representative of Association of Classroom Teachers, before making the presentation, expressed a concern that they had been notified of when the grievance would be heard at 2 p.m. that day.

Dr. Jesse Lindley, Assistant Superintendent Instruction, stated: I suppose if anyone is at fault, it is me. We did receive this since the last Board meeting and they asked for a Board hearing, and I had assumed that they would know that it would be at the next Board meeting. This afternoon, Dr. Smith asked me if I had notified them. I had.not because I had assumed that they would know. That is my error and I apologize Mrs. Hepp, representing Mrs. Jones, presented the grievance regarding Mrs. Jones' traveling teacher assignment to Edgemere and Culbertson Schools.

Dr. Lindley then presented Mr. Louis Ray, Principal, Edgemere School, who reviewed the circumstances involved in the grievance, and other.

Mr. Aristle Russell, Director of Elementary Schools; and Mr. Carl Ruble, Supervisor of Certified Personnel, also presented information regarding the assignment. Dr. Lindley made a summary statement regarding the grievance, previous hearings involved, the nature of the assignment, and other.

Each of the persons who made a presentation responded to questions arid comments by members of t&e-.-Board. Mr. William Bleakley, General Counsel, advised the Board as to the issues to be considered in their decision regarding the grievance.

Mrs. Jones made a statement as to why the grievance was made, some of the issues involved, and other. Following closing remarks by Dr. Lindley, Mrs. Hepp and Mr. Bleakley, Mr. Brown stated: I move that we uphold the decision of the administration in this matter (assignment of Mrs. Juanda Jones to Edgemere and Culbertson Schools).

Mr. English - I second the motion.

Mrs. Potts - Is there any further discussion?

Let's have roll call.

R. #370 Administrative Decision Upheld Re Teacher's Assignment

728

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D R. #371 Approval of Agreement with Harry Johnson, Attorney

Dr. Start - I would like to introduce in the form of a motion the agreement that I passed to you previously. This is an agreement hy Mr. Johnson that we have discussed, I would move approval of the agreement with Mr. Johnson during the phase-out and phase-in operation of our legal counsel:

The newly selected General Counsel for the School District will have the responsibility for completing all matters including litigation in which its predecessor, Harry Johnson, has represented the School District. Mr. Johnson will serve as a consultant in these and other matters affecting the School District. Mr. Johnson's present salary will be continued through the month of December, 1976; thereafter, his compensation for services rendered as a consultant will be at the rate of $60.00 per hour. Mr. English - Second.

Mrs. Potts - Are there any questions?

Let's have roll call.

R. #372 Adj ournment

A motion to adjourn was made by Mr. Donwerth and seconded by Mr. Brown. voted aye.

All members

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the office of the Clerk.)

President

ATTEST: Clerk

Approved the 20th day of December, 1976.

729

MINUTES OF MEETING OF DECMEBER 6, 197 6 - CONT'D Personnel

TERMINATIONS

Major Classes of Terminations: 1.

Voluntary Resignation a. b. c. d. e.

Changing mployment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

Mandatory Retirement

Notice of Dismissal

Discontinuance of Employment a. b. c. d. e. f.

Termination from leave of absence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

PERSONNEL ASSIGNAiENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Employments

Terminations

Annual

Marshall Science

11-10-76

Ridgeyiew Primary

11-19-76

Southeast Voc-Ed.

10-15-76

Marshall Social Studies/Coach

11-02-76

Spencer Primary

11-18-76

Cloud, Carla

$ 8941.

Marshall Social Studies/Coach

10-15-76

Reid, Willie

Madden, Paula

Cantrell, Charles Eaton, Donna Huffman, J.D. Johnson, Lanette

______________________

B.S. OU

10-25-76

Spencer Primary

9581.

B.A. Langston

11-02-76

Marshall Social Studies/Coach

Branstine, Deborah

8941.

B.S. OU

10-28-76

Madison Reading Inb.

Gay, Nancye

Coleman, Jacquelyn

8941.

B.S. Langston

10-25-76

Hoover Reading Lab.

Washington. Booker

Doak, Connie

B.S. 4470.50 WTSU

10-11-76

King J T. Physical Ed.

Scales. Ervse

Jarrell, Juanda

9228.

M. Ed. 2 ENMU

10-18-76

Britton Reading Lab.

Larson, Betty

11899.

M. Ed. CSU

10-19-76

Horace Mann Reading Lab.

Green, Barbara

Lyons, Barbara

9556.

B.S. OSU

11-01-76

Dunbar EMH

Irving, Kate

Mankins, Donna

8941-

B.S. CSU

11-01-76

Van Buren Primary

Larson, Betty Patton, Alexander

1 - WTfiU - West Texas State University - Canyon, Texas 2 - ENMU - Eastern New Mexico University - Portales, New Mexico 3 - EMH - Educable Mentally Handicapped

5 1 I

730

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Employments

Annual

Pardo, Elia

Parker, Edna

$ 9228.

Malone, Bill

Puckett-, Norma

10287.

Cesar, Connie

Switzer, Carol

Bowlby, Leymond

Williams, Roberta

10-26-76

Shidler Bilingual

B.S. Langston

10-14-76

Douglass Math

9388.

B.S. CSU

10-18-76

North Highland Learning Dis.

8941.

B.S. CSU

10-19-76

Hayes Intermediate

Bradford, Chlo

9388.

B.S. OU

10-27-76

Jefferson/Rooaevelt EMH 3

Burney, Sandra

10108.

B.S. NESU

10-18-76

Eugene Field Reading Lab.

Casler, Patricia

8941.

B.S. CSU

11-01-76

Wil son Primary

Copeland, Lynda

9228.

M. Ed. 2 KSCP

10-27-76

Star Spencer Reading Lab.

Daniel, Katherine

9388.

B.S. OSU

10-27-76

Southeast EMH

Evans, Saundra

8941.

B.S. CSU

10-18-76

North Highlands Reading Lab.

10424.

B.S. OU

10-11-76

Northeast EMH

9388.

B.S. OSU

10-20-76

Hoover/Marshall EMH

M.A. ECC

Additional Allocations

Hardin?. Marv A. Hensley, Margaret

1 - ECC - East Carolina Co liege - Greenville, North Carolina 2 - KSCP - Kansas State Co liege of Pittsburg - Pittsburg, Kansas 3 - Ml - Educable Mentall .V Handicapped NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

l£rmina±i<2ns

Employments

Annual

Additional Allocations

$ 9388.

B.S. CSU

10-05-76

Star E.D.

Hutton, Lonnie

8941.

B.S. OCC

10-18-76

Star Spencer Social Studies

Kanienesky, Terri

9388.

B.S. CSU

10-18-76

Capitol N.M./Jackson EMH

Krier, Steva

9388.

B.S. OSU

10-20-76

Dunbar EMH

Lawrence, Kay

9388.

B.S. TWU

10-13-76

Moon Hearing Impaired

McGuire, Katie

9556.

B.S. OU

10-19-76

Taft/Harding EMU

Melhorn, Patricia

8941.

B.S. UT

10-20-76

Roosevelt Language Arts/Mat.h

Wilkinson, Beth

8941.

B.S. OCU

11-02-76

Western Village Primary

Galbreath, Martha

Acuff, Rhonda

8941.

B.S. SWSU

10-19-76

Telstar Reading Lab.

Downing, Nora

Bowie. Norva

8941.

B.S. Langston

10-25-76

Oakridge Reading Lab.

Lockridge, Jane

Cameron, Janet

8941.

B.S. CSU

10-27.-76

Prairie Queen Reading Lab.

Hoegger, Charolet,

Transfers

1 - E.D. - Emotionally Disturbed 2 - EMH - Educable Mentally Handicapped 3 - TWO - Texas Woman's University - Denton, Texas

731

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Transfers

Employments

Annual

Nunn, Janet

Crawford, Deborah

$ 8941.

Randle, Vera

Dunn, Joyce

Alexander, Linda

Holland, Donna

Beatty, Jewel

B.S. OCC

10-27-76

Arthur Reading Lab.

M. Ed. CSU

10-28-76

Johnson Primary

8941.

B.S. SWSU

10-27-76

Hillcrest Reading Lab.

Hoover. Claudine

9261.

B.S. CSU

- . 2

10-20-76

Hoover Reading Lab.

Welch, Patricia

Jordan, Denise

8941.

B.S. CSU

10-19-76

Hayes Reading Lab.

Nichols, Ruby

Kurey. Barbara

9581.

B.S. OU

10-27-76

Ridgeview Reading Lab.

Smith, Forrest L.

Langwell, Herma

8941.

B.S. OU

10-18-76

Southern Hi 11s Reading Lab.

Tisdale, Cheryl

Lawson, Pamela

8941.

B.S. CSU

10-25-76

Mayfair Reading Lab.

Jefferson, Dorothy

Murphey, Alta

10108.

B.A. WC

10-25-76

Lincoln . Reading Lab.

Adair, Sylvia

Pagonis, Eulinda

9556.

B.S. CSU

10-18-76

Hayes Learning Dis.

Slater, Stella

Rodden, Patricia

8941.

B.A. HC

10-25-76

Putnam Heights Reading Lab.

Ashby, Eva

Rupert, Donna

8941.

B.S. CSU

0‘

10-28-76

Jackson Reading Lab.

Heflev. F.rnn

Seldon. Patricia

8941 •

B.S. OU

10-18-76

Stonegate Reading Lab.

Melton, Betty

Tanksley, Patsy

9988.

M. Ed. CSU

10-18-76

Roosevelt Reading Lab.

10593.

1 - WC - Wayland College - Plainview, Texas 2 - HC - Hunter College - New York, N.Y, NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Transfers

Employments

Annual

Brewton, Jo

Thonas, Mary

$ 8941.

Hickman, Austin

Thompson, Durfey

B.S. OU

10-18-76

Nichols Hills Reading Lab.

8941.

B.S. 1 PV A&M

11-01-76

Moon Industrial Arts

Coffman, Martha

8941.

B.S. OSU

11-08-76

Pierce Learning Center

Renner, Janet

9388.

B.S. CSU

10-27-76

Edwards/Page-Woodson LD/EMH 2

Title I Parman, Frances

Leaves of Absence Parental I.eave Barnes, Marcella

Shidler Intermediate

Bernardy, Susan

Edwards/Page-Woodson LD/EMII

1-14-76

10-18-76

■

Ill Health

Stripling, Sue

Administration Bldg. Elementary Counselor

11-04-76

1 - PV A&M - Prairie View A&M - Prairie View, Texas 2 - LD - Learning Disabilities — EMH - Educable Mentally Handicapped

732

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

DEGREE COLLEGE

SALARY

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

--------------- i

PROFESSIONAL EDUCATIONAL

Professional Other Employments

Monthly

Brown, Renay

$ 843.24

11-11-76

Page-Woodson L.C.I.A.

Bernardy, Mark

792.36

10-19-76

School Comm. Rel. Family School Corr.

Tsoodle. Gene

Fairbanks, Tawana

861.00

10-18-76

School Comm. Rel. Indian Advisor

Svkea. Frank

Ferrell. Margaret

951.35

_____ 10-14-76

Capitol Hill High Community Advisor

Kingsley, Donna

Galloway, John

951.35

10-19-76

Sou theast Community Advisor

Lutz., Maggie

Houston, Jewel

951.35

11-01-76

Grant Community Advisor

Carruthers, Claude

Pellum, Dan

951.35

10-18-76

Star Spencer Community Advisor

Kuykendall, Don

Royal, Edwyna

951.35

11-02-76

Marshall Communi ty Advj sor

Carruthers, Victor

Thompson, Sandra

951.35

10-26-76

Douglass Community Advisor

Terminations

Darr. Dianne Pero. Geraldine Smith, Betty

â–

Page-Woodson L.C.I.A.

11-03-76

School Comm. Rel. Comm. Guid. Worker

10-25-76

School Comm. Rel. Family School Corr.

10-15-76

1- L.C.I.A. - Learning Center Instructional Associate NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Professional Other Terminations

Employments

Annual

Haley, Joyce

Wells, Judith

$ 8941.

Transfers

Title I

Monthly

Reimer, Janet

Darr, Dianne

$ 843.24

Russell, Jeff

Oates, Karyne

Davis, Paula

10-25-76

Capitol Hill High Nurse

B.S. OSU

10-26-76

Page-Woodson L.C.I.A.

843.24

B.S. OU

10-12-76

Telstar L.C.I.A.

Huntley, Loma

843.24

M.A. SESU

10-18-76

Shields Heights L.C.I.A.

McGowen, Vicki

Rizzo, Nancy

843.24

B.S. NESU

10-08-76

Westwood L.C.I.A.

Gibson, Louise

Williams, Marcia

843.24

B.S. CSU

10-13-76

Eugene Field L.C.I.A.

1 - L.C.I.A. - Learning Center Instructional Associate

733 MINUTES OF MEETING OF DECEMBER 6, 19?6 - CONT'D Personnel

RECOMMENDATIONS TO THE 30ARD Substitute Teachers 1976-77

Austin, Jeffrey W. Alexander, Richard L. Sash, Gary Sutchee, Linda Cook, Martha Cotter, Owen Coombes, Robert E. Fogarty, Bille J. Goodin, Judith Gibson, Tina Haskins, Toe E. Hanna, Gordon L. Hayes, Nina M. Heil, Rebecca M. Hutton, Sonnie Sue Jfertin, Dolores Martin, Marilyn McGregor, Sharon Morrison, R. Irene Myers, Harold M. Neel, John M. Parks, Zandra Pignone, Marianne Powell, Joy Irene Ryan, Sill Albert Roberts, Laura F. Shannon, James II. Smith, Jane Wood, Cheryl Willey, Charles

Special Education/EMH Health/Physical Education Art/Social Studies/Busir.ess Social Studies/Biology Elementary Physical Education/Social Studies Jcurnalism/Social Studies Elementary Elementary Physically and Mentally Handicapped Math Elementary English/Librarian Elementary Art and Crafts Language Arts/Social Stuaies/Journalism Elementary Social Studies/Science Elementary Social Studies/Business Biology/Chemistry/Physics Social Studies Elementary English/Speech/Drama Science Language Arts Social Studies/Health/Physical Education Instrumental Music Music Science

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Terminations

Monthly

$ 436.

11-01-76

Moon LRTA

1 1

Wilson Learning Center Aide

Polk Media Aide

10-20-76

Moon Learning Center Aide

10-15-76

Waters, Jo

Page-Woodson LRTA

10-11-76

Kelso, Sharon

410.

11-04-76

Page-Woodson LRTA

Moon Learning Center Aide

11-03-76

Hung, Viet

Bach, Ngo

428.

10-22-76

Eugene Field Vietnamese Aide

Pierce, Edna

Daniels, Mildred

410.

11-01-76

Northeast Elementary Clerk

Hawkins, Gloria

Gaines, Jeannie

410.

11-03-76

Star Spencer ESAA Aide

Gilliam, Beverly

McGee, Kattie

410.

10-18-76

Columbus LRTA

Christner, Olivia

Murray, Margie

417.

10-13-76

Classen Bilingual Aide

Nguyen, T. Cue

Nguyen, Cach

428.

11-01-76

Classen Vietnamese Aide

Nguyen, Nga Tuyet

Nguyen, Tara Thi Bang

428.

10-20-76

Wilson Vietnamese Aide

Nguyen, Hiew Phung

Tran, Thang

428.

11-08-76

Moon Vietnamese Aide

Nguven, lif'a Tuyet Peters, Rita

Pitt, Lena M. Sparks, Susan Waters, Clara J.

;

Employments

1 - LRTA - Learning Resource Teacher Aide 2 - ESAA - Emergency School Aid Act

8-23-76

I j

734

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D Personnel

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Monthly

Employments

Additional Positions $ 459.

10-25-76

School Comm. Rel. Junior Secretary

501.

10-20-76

Affirmative Action Senior Secretary

Ngo, Dung Tuyet

428.

10-19-76

Lincoln/Polk Vietnamese Aide

Nguyen, Phuong

428.

10-18-76

Edgemere Vietnamese Aide

Switzer, Catalina

Tipton, Earlene

Title I

Additional Positions

â–

FOOD SERVICE Terminations

Carter, Frankie

Cravens, Mearldean Grunwer, Dorothy

Northwest Heiser

10-25-76

Webster Second Cook

10-18-76

Prairie Queen Helper

11-02-76

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Terminations

Simpson, Mildred

Smith, Doris

Vickery, fin,ma

Lincoln Helper

10-15-76

Taft Helper

10-14-76

Mayfair Helper

10-29-76

Employments

Hourly

^Applications Processed $ 2.40

10-18-76

Helper

Bethany, Delia

2.40

10-25-76

Helper

Davis, Freda

2.40

10-27-76

Helper

Davis, Sheila

1.00

10-18-76

Student Helper

Dingier, William

1.00

9-07-76

Student Helper

Garland, Bertha

2.40

10-25-76

Helper

Irving, Dwight

3.00

10-27-76

Truck Driver

Johnson, Kathy

1.00

11-01-76

Student Helper

Anderson, Virginia

* Awaiting Assignment

735

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

-t !

FOOD SERVICE

Employments

Hourly.-,. 1

*Applications Processed $ 1.00

9-14-76

Lay, Arlie

2.40

11-03-76

Helper

Lee, Michaela

2.40

11-02-76

Helper

Littlejohn, Edith

1.00

11-01-76

Student Helper

McKinley, Shirley

1.00

11-01-76

Student Helper

McMillan, Cloann

2.40

10-20-76

Helper

Miller, Cleo

2.40

11-01-76

Helper

Monjaras, Carmen

2.40

11-01-76

Helper

Moreland, Bobbie

2.40

10-25-76

Helper

Okeke, Barbara

2.40

10-13-76

Helper

Pope, Jessie

2.40

11-05-76

Helper

Richey, Myrtle

2.40

11-08-76

Helper

Robinson, Shirley

2.4O_

10-28-76

Helper

Laskey, Rose

j i__________________________

Student Helper

Xflwai ting Assignment.

------ .................................................................................... .................. â€ž-.i. NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

^Applications Processed

L-

$ 2.40

10-18-76

Helper

Salsman, Sandra

2.40

11-04-76

Helper

Southerland, Alvadean

2.40

10-19-76

Helper

Stroud, Margie

1.00

10-11-76

Student Helper

Watson, Jennifer

1.00

10-11-76

Student Helper

Word, Sue Ann

2.40

11-09-76

Helper

Wright, Diana

1.00

10-29-76

Student Helper

Yarberry, Glenda

2.40

11-08-76

Helper

Ross, Mary Martha

Leaves of Absence

Ill Health Baker, Torene

Hillcrest Manager

11-08-76

Booth, Coldean

North Highland Helper

10-18-76

Racklev, Mattie F.

Central Food Service Traveling Manager

10-27-76

* Awaiting Assignment.

. ...

736

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Deceased

Food Service Junior Accountant

Winfrey, Marybelle

11-15-76

TRANSPORTATION

Terminations Baggett, Beatrice

Berryman. Linda

Bratton, W.L. Butler, Thomas Chappel, Lee Dobbins, Lance

Eddington, Charles Edwards, Chester

Henderson. Fred W T

4f 4f 4f 4f 4f 4f

4f 4f 4f

Monthly

$ 223.

10-29-76

Bus Driver

11-01-76

Hunt, Katie

Bus Driver

10-06-76

Lawrence, Marvin

217.

10-13-7.76..... Jlus-Driysr

Bus Driver

10-18-76

Bus Driver

10-12-76

Carter, Willie

217.

10-13-76

Bus Driver

10-08-76

Griffith, Patricia

217.

10-07-76

Bus Driver

10-15-76

Munds, Bill

217.

10-15-76

Bus Driver

10-15-76

Bus Driver

10-13-76

Miller, Maggie

217.

10-18-76

Bus Driver

10-15-76

Maynard, Debra

217.

10-13-76

Dus Driver

trair*

in-?2-7A

â€¢flitlHynn. Ri ta

223.

10-25-76

_Bus_.Driver__________

ASSIGNMENT

NAME

Employments

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations

Employments

Monthly

$ 262.

10-19-76

Bus Driver

10-13-76

St.inson, Jewell

Bus Driver

10-12-76

Moore, Arlene

217.

10-08-76

Bus Driver

10-26-76

Neff, George

109.

11-01-76

Bus Driver

Taylor, Richard

Bradford, Nanci

217.

10-13-76

Bus Driver

Datson, Troy

Dobbins, Lance

217.

10-08-76

Bus Driver

Wilson, Joe

Krusemark, Monte

262.

10-19-76

Bus Driver

Hawkins, Richard

Warner, Jerry

223.

11-02-76

Bus Driver

Jones, Roy

Wickware, Vernell

114.

10-26-76

Bus Driver

Roberts, Mazie

Williams, Larry

217.

10-13-76

Bus Driver

Watts, Noah

217.

10-26-76

Bus Driver

Russell, Jerri

Slayton, David

Williams, Lois

4f 4f

Transfers WLctoju$j Jfexn&ll

737

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Terminations 4f

Employments

Monthly

$ 262.

10-19-76

Bus Driver

10-13-76

Stinson, Jewell

Bus Driver

10-12-76

Moore, Arlene

217.

10-08-76

Bus Driver

10-26-76

Neff, George

109.

11-01-76

Bus Driver

Taylor, Richard

Bradford, Nanci

217.

10-13-76

Bus Driver

Datscn, Troy

Dobbins, Lance

217.

10-08-76

Bus Driver

Wilson, Joe

Krusemark, Monte

262.

10-19-76

Bus Driver

Hawkins, Richard

Warner, Jerry

223.

11-02-76

Bus Driver

Jones, Roy

Wickware, Vernell

114.

10-26-76

Bus Driver

Roberts, Mazie

Williams, Larry

217.

10-13-76

Bus Driver

Watts, Noah

217.

10-26-76

Bus Driver

Russell, Jerri

Slayton, David Williams, Lois

4f 4f

Transfers

Wickware. Varnell

ii ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

~ SERVICE Terminations

Lofton, Harry Mason, Erick McCoy, Richard

Parks, Larry

So. Hills/Hillcrest Floorman

10-13-76

Crestbn Hills Floorman

10-14-76

Capitol Hill Middle Floorman

10-15-76

Capitol Hill Middle Floorman

11-01-76

Employments

Monthly

Sago, Thomas

$ 506.

10-26-76

Creston Hills Floorman

Watson, Robert

Bottoms, Avery

629.

10-18-76

Arcadia Head Custodian

Anglin, Marc

Holiday. Karev

518.

10-13-76

Lafayette Floorman

Transfers ,

Cooks, Otis Lee

Clason. Mitchell

551.

11-04-76

All Schools Licensed Floorman

Syuom, Brook

Young, Travis

506.

11-03-76

Wheeler Floorman

506.

10-18-76

Central Innovative Floorman

1 i1

i i1___________________

Additional Allocation

Kofa, George

738

MINUTES OF MEETING OF DECEMBER 6, 1976 - CONT'D Personnel

? ;.

.■

: .. .....

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

DEGREE COLLEGE

SALARY

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVTCE Tnrnri nntions-Subs titutes Burrell, Duane

Graves, Willie

Judy, J.C. Novell

4f 4f Id

Mann. Rax Prince. Wil Lie

Townsend. Ruhen

Williamson, Michael

Wytch, Lake

4f Id 3

Stand Watie

10-25-76

Roosevelt

10-01-76

Edgemere

10-01-76

Ross-

11-05-76

Culbertson

9-01-76

Edwards

10-20-76

Southeast

10-13-76

Stonegate

11-01-76

Employments Substitutes

Hourly

Banks, Anthony

$ 2.40

11-03-76

Moon

Chestnut, J.C.

2.40

10-21-76

Hillcrest

Henry, Theoplies

2.40

10-18-76

Southeast

Hines, Glenroy

2.40

10-06-76

Harrison

Lofton, Harry

2.40

10-14-76

Southern Hills

.... - —

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

------------------------ ... EFFECTIVE DATE

ASSIGNMENT

SERVICE

MAINTENANCE

Terminations Bacon. John B.

Tarver, Bret __ Unsell... Howard___

Maintenance Grounds

10-25-76

Maintenance Plumber

10-15-76

Maintenance Concrete

11-12-76

Employments-Substitutes

Hourly

Lusk, Lovis

$ 2.40

11-03-76

Edwards

Miras, Robert E.

2.40

10-12-76

King

Monahan, Brian

2.40

11-05-76

Southeast

Norinan, Ronald

2.40

11-03-76

Stand Watie

Roberts, Dennis

2.40

10-11-76

Dunbar

739

MINUTES OF MEETING OF DECEMBER 13, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN A STUDY-DISCUSSION MEETING IN THE AUDITORIUM, DOUGLASS HIGH SCHOOL,

900 N. EASTERN, MONDAY, DECEMBER 13, 1976, AT 7 P.M. PRESENT: Mrs. Pat Potts, President Armond Start, Vice President Dene Brown, Member Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member Mrs. Freddye Williams, Member

The meeting was called to order by Mrs. Potts and Mr. Brown gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

SUPERINTENDENT'S REPORT Dr. Smith expressed appreciation to the Douglass staff for making arrangements for the Board meeting at the school.

Recognition — Douglass High School

Class 3A Oklahoma State Football Champions - 1976 Dr. Smith - I do have a very distinct privilege and pleasure representing the Board of Education and the Administrative Staff of the Oklahoma City Public Schools in giving recognition and presenting Certificates of Laudation and Recognition to the coaches and players of the Douglass Trojans, the Class 3A State Football Champions. A sports writer for one of the newspapers summed it up pretty well when writing that. — "The 1976 high school football season is now history, and like most prep campaigns it was filled with the expected and the unexpected." It goes.on .and .says "the unexpected was performed by," among others, "Douglass in Class 3A;" indicating further that "Douglass was one of those schools not considered title contenders before the season started, except perhaps by themselves. Douglass literally came out of nowhere in Class 3A. The Trojans had not had a winning season since 196U; had not been in the playoffs since 1962; and had won only 10 games in the 1971 to 1975 seasons. The Trojans lost three of their first four outings, but then won nine in a row to capture both the Capitol Conference and the 3A crown." I would like to add to that, that these young men under the capable leadership of Coach White and his able assistants put it all together. They performed as a unit, as a team; they set their goal and they pushed forward toward that goal unt.il'"they reached it. Dr. Smith then moved to the microphone and, after presenting a certificate to Mr. Stanford White, Coach, asked that Mr. White introduce the other coaches and each member of the team.

After brief remarks, Mr. White assisted Dr. Smith in the presentation. The following coaches and players Recognition:

Coaches:

o I ■ '■ L

were presented Certificates of Laudation and

Stanford White, Head Coach Reese Harmon Richard VanWart Horace Bruff Alonzo Shipp Roy Thurston

Students

Parents

Jim Austin Larry Adams Steve Boyd Rodney Brooks Jolly Brown Phillip Callins Victor Chamberlain Bobby Churchwell Marcellus Clay

Mr. and Mrs. Floyd Pearson Mr. Matthew Adams Mrs. Barbara Boyd Mrs. Edna Brooks Rev. and Mrs. Jolly Brown, Sr. Mrs. Lillie Callins Mr. and Mrs. Robert Chamberlain Mrs. Gaylene Churchwell Mrs. Thelma Clay

740

MINUTES OF MEETING OF DECEMBER 13, 1976 - CONT'D

Recognition — Douglass High School Class 3A Oklahoma State Football Champions - 1976 - cont'd Students

Appointments to Human Relations Committee

Parents

Mrs Lottie Wynne Terry Coffelt Mr. and Mrs Lawrence Cudjoe Kendal Cudjoe Mr. and Mrs Claude Denmark Ricky Denmark Mr. and Mrs Ora E. Dotson Ora Dotson Rev and Mrs. Eugene F. Fish Reggie Fish Mrs Mary Green Curtis Green . Mr. and Mrs. Calvin Harmon Calvin Harmon Mr. and Mrs. Homer Robinson Fred Henderson Kenneth Howard Mrs. L. E. Howard Mrs. Phillis A. Jackson Bert Jackson Mrs. Phyllis A. Jackson Kirk Jackson Mrs Brenda Amerson Darrell James Mr. and Mrs Leslie Jordan Ronald Jordan Mr. Walter Lacey Charles Lacey Mrs. Norma Felix Rodney Lee Mrs. Bernice Brosers Billy Lewis Mrs. Kanzado Lewis Jimmy Lewis Mr. and Mrs George Madden, Sr. George Madden Mrs. Joyce Glazier Ronald McNeal David Moss Mrs. Jean L. Moss Mrs. Johnnie R. Parker Kevin Parker Mrs. Wanda Paxton Kyle Paxton Mrs. Etta Frazier Plunkett Keith Mrs. Bonnie Reid Timmy Reid Mr. Manuel T. Sanchez Tommy Sanchez and Mrs. W. E. Sanner Mr. Bobby Sanner Norman Shannon Mrs. Mitchell Shannon Mr. Joseph Davis Leon Shaw and Mrs . Hexman Stevenson Mr. Chris Stevenson and Mrs . Stanley Swett Mr. Randall Swett Mrs. Louise Torrance Tommy Torrance Mr. and Mrs. Roy D. Trevino Roy Trevino Mrs. Princella Tuggle Kevin Tyner Mrs. Julia Houston Joe Ben Webb Mrs. Leona R. Henry Johnny Young Mr. and Mrs. Cecil Werner David Werner Dr. Betty Pate, Principal, parents of the players, and members of the Booster Club were recognized.

Mrs. Potts - I have an announcement to make tonight on appointments to the Human First, representing administration, Relations Committee to replace vacancies on it. Mr. John Sadberry. ; Second, representing the Central Office staff, Clara Burchardt. And representing the: student component on this committee - Gary Jones, senior from Star-Spencer; Connie■ Conrad, senior from U. S. Grant; and Valerie Guess, junior from Northwest.

STUDY-DISCtfSSION . Mirs. Potts, presented the following persons who gave a brief overview of the topics to be discussed, and asked that they observe a three-minute time limit in each of their presentations:

(1)

Dr. Frances Peters, Coordinator Pupil Assignment/Placement — Testing: Types of Tests given, and why they are given.

(2)

Ms. Barbara Randolph, In-House Suspension Tutoring Teacher, Douglass High School — The In-House Suspension Pilot Program at Douglass.

(3)

Ms. Martha Hayes, Principal, Moon Middle School — The Teacher Corps Inservice Program.

(4)

Mr. Joe Walker, Cborclinator of Guidance — Requirements for Graduation, Oklahoma City Public Schools.

(5)

Ms. Myrna Moore, Principal, Edwards 5th Year Center, presented Mr. John Thompson, Music Teacher — String Instrument Program in our 5th Year Centers. (Following Mr. Thompson's remarks, he presented an eighth grade student, Matt Rumbum, who played a musical selection on the Viola.)

(6)

Mr. Leroy Alexander, Vocational Teacher, Douglass High School — Vocational-Technical Programs at Douglass.

MINUTES OF MEETING OF DECEMBER 13, 1976 - CONT'D

STUDY-DISCUSSION cont'd Mrs. Potts indicated that the following facilitators (staff members) would assist in conducting the discussion sessions along with one Board Member assigned to each area: Dan Marker, Annetta.McCoy, Joe Hodges, Ron Schnee, Pat Watson, Nelda Tebow, and Bob Cheney.

Mrs. Potts then asked the audience to move into groups in various areas of the building for discussion on the topics which had been indicated.

At 8:10 p.m. the groups recessed for discussions. At 8:35 p.m. Mrs. Potts reconvened the open meeting and stated that three minutes would be allotted for each group representative to present essential elements on each of the topics discussed.

Ms. Evangie McGlon, Psychometrist, reporting.on Testing: Types of Tests given, etc., stated: In our group questions were asked concerning culturally biased tests. Most of the questions asked were answered by Dr. Peters, Mr. Jim Johnson, and one or two of the psychometrists who were in the group. Questions were asked concerning how many psychometrists were working in the Oklahoma City School System, including minorities. That question was answered by saying 13 psychometrists are employed by the Oklahoma City School System, with two minorities. A question was asked concerning the Law 94-1^2. Mr. Johnson responded to that question. He and two members of the Oklahoma City System went to Kansas City two weeks ago and brought back information concerning that particular question.. It concerns students who have been tested and recommended for placement in various special education classes. We know that special education is one area where several exceptionalities would fall under. As a matter of fact, special education is an umbrella that is used for several exceptionalities. A question was asked concerning a check list. We do not. have a check list per se. However, it was stated that there are pre-evaluation forms, and we use those forms for that. We also told them the number of tests used in a battery to determine special placement. We use different types of tests; not just one particular test to determine placement.

Discussion Reports

On the topic of In-House Suspension, Mr. English reported: Barbara Randolph explained the program to us here at Douglass. She has had about 65 students involved in the program. Students can be assigned to what is maybe referred to sometimes as the "jail" for cutting classes or habitual misconduct. She tries to instill in these students some inner-control, some inner-discipline, because that is what most of them seem to be lacking when they come into the class that she has. The students go to their regular teachers for assignments, and she permits them on an honor system to go out into the building to get these assignments, and then they come back. She says that she has very few problems with them like that. Most of her students are ninth graders. The first day that they come into the program, they are generally rather hostile and restless. The second day they decide that I am here and had better start doing something. And then finally she has trouble getting rid of them. There seems to be a group identification. When they go into this, they eat together; they stay together; and they get some personal attention in all of it. She may start the day with two or three students, and end up with 13 students. One of her success stories she related to us was of a student who had rarely been to school this year; she got him in her room; he spent five days in the. program, and now the young person is a regular attendee at school.. She recommends that we start the program in grade school. She says these students respond better to group counseling than to individual counseling, and that one thing about the program, that if we continued our present suspension program of kicking a student out of school, rather than putting them in a program like this, that what the kids say, they play around the house and get â€™btoned," or they get into trouble in some way. She said she has had good comments from the parents. She also has the freedom to use rather unorthodoxed methods in teaching the students. Dr. Crain, who also has the pilot program of the in-house suspension at Harding, mentioned that this program is weak, in his opinion, in the cognitive area, because as Barbara explained, she is not a math teacher, and if the student has a math problem, she will refer that student to a regular classroom teacher to deal with the math problem. Dr. Crain and Barbara also mentioned that they feel like from a financial standpoint, they will save enough money this school year from just having those students in school, rather than having them out on the streets; that we will bring in enough from the ADA to pay the salaries of the teachers who are involved in these programs.

Mrs. Williams, reporting on the Teacher Corps Inservice Program, stated: We had a very good group. We had six parents and several members of the Teacher Corps staff. It was drawn out that our program is unique. Last year it was the only one in the State of Oklahoma. We had some very interested parents who stated that the community involvement of parents had been an asset. The Teacher Corps is a parent involvement advisory. Last summer they had the parent effectiveness training, and now they have 30 parents being trained for 13 weeks. We had Ms. Elnora Zachary, who is the coordinator. We had Dr. Ruth Faine, who is over the Staff Development Lab, and four very excited Teacher Corps interns. They told of some very interesting things that are occurring and how the young people and the parents are benefiting. It just occurred to me last week that perhaps Moon is distinctive in that all of the students at Moon

7^2

MINUTES OF MEETING OF DECEMBER 13, 1976 - CONTâ€™D

STUDY-DISCUSSION cont'd )iscussion Reports - cont'd

Mrs. Williams cont'd

are bused in. One individual pointedly remarked, and I think she is very very right, and these are some of the things that I have been trying to pass on to higher education, that it would be nice if the type of training in Teacher Corps could be given to all college students who plan to teach.

On the topic of Requirements for Graduation, Dr. Start reported: Every student every year has access to the graduation requirements. And each year this is updated. One of the first issues that we discussed in our group was the new regulation passed. We are not quite sure whether it is from the Department of Education or the State Board of Education, that students in grades 10 through 12 may not earn credits toward graduation at the Adult Institute day or night sessions. That credit ability earning power of our students does not exist any longer. In other words, the State Department of Education or whoever made the regulation, says that our students may not enroll in night school or in Adult Institute day courses to-advance their own graduation. They may enroll if they need to make up a course that they failed to participate in or were expelled from school, or they flunked the course. But they may not participate in these courses to advance their own education. In other words, they cannot by taking these courses graduate in three years instead of four. We became aware of this. We are going to work through it. It has not come before the attention of the Board as yet. We are trying to work with the State Department of Education. It does not apply for this year, but apparently if allowed to stand, will affect our students for the next academic year. I can't speak for the. Board, but I have kind of a sneaking hunch as to how the Board is going to react to that kind of nonsense. We had some questions about immunizations. Immunizations are not a requirement for graduation. Immunizations are a requirement to stay in. school past the 1st of January. And lastly, we had a little discussion about fees; the fact that many fees are no longer required of our students, because education is paid for by tax dollars, specific fees were judged to be a wrong as far as free education is concerned. So there were some questions about the fees and we hopefully answered those. There have been some difficulties in obtaining some of the supplies, but most of that area has been worked out, and we will just have to work around that. I want to put a plug in for in-house suspension. I think that is the way to go. It ought to be in every one of our schools. Children need to be in school; not on the streets. j Mr. Brown reported on the String Instrument Program as follows: I was very excited about our, group. I happen to be particularly concerned about the arts in public schools, both in terms of visual arts and in terms of music, and also in terms of drama; the whole area of arts. I think people that do not have the opportunity to participate in some art are deprived of something very important to them. That is a very humanizing necessary part of life. But at any rate, we were concerned about the importance of the string music in the 5th year center and the interest that was there. We were particularly concerned that since this also is a very attractive program that is unique for Oklahoma City, that it might be worthwhile for our Public Relations Department to let other people know about the results of the kinds of things that we are doing here; that it would be worthwhile to tell other cities, not only in Oklahoma, but across the nation, about what we are doing. We would like to include vocal music in the 5th year centers, as well as string music. We felt like that there is a correlation between cognitive, affective and psychomotor growth, and music and the arts. We were not sure how much the flexibility of the 5th year center is responsible for this. There wasn't time really to talk about that, but we are excited about what is going on. We would just like to see more,and more effort made to integrate art, particularly music skills, in all areas of curriculum, and at a younger age.

On the Vocational-Technical Programs, Mr. Donwerth reported: There are a lot of exciting things happening in vocational-technical programs here at Douglass High School. There are some problems. There are 675 students enrolled in vocationaltechnical education here. It was the general consensus of this group that if we had twice the facilities and twice the teachers that we presently have, that we could double the enrollment; that there is a waiting list of young people wanting to attend the various classes. Mr. Leroy Alexander has the tailoring class, and he has been exceptionally successful with it. He indicated that there are three people in management positions at the present time that came out of his class, and that Hagar Slacks Company has agreed to hire all of the people that he turns out of his classes. So evidently he is doing a "bang-up" job with them. One -of the problems that was discussed is the old building over on the west side of the football field. Mr. Oliver Stripling (Director of School Plant Services)â€™ answered the question that they would look into the condition that it is in. However, the location of the building does present a problem of supervision. It is a good 100 yards from this building over to the other building, and the students have to change every hour, back and forth, and it does create a bit of a problem. I think that,.maybe some day we might want to look into expanding the vocational-technical training programs here at Douglass. Mr. Alexander did mention that they do a five-year follow-up on the students after they leave the program here. I think that is real good. They follow the student to see how he has progressed, and what type of job he is in. I think this is real important in training to see that these young people are successful.

7^3

MINUTES OF MEETING OF DECEMBER 13, 1976 - CONTâ€™D

STUDY-DISCUSSION cont'd

For the group on Other Subjects, Mrs. Potts reported: I sat in on the Other group, and there was just one problem that was brought up, and that was related to concerns about drugs and how to reach parents and young people who need help. It was mentioned that one of our staff people, Dan Marker, has special expertise in helping parents and staff people identify drug users and recognize specific problems related to that. This might be a resource that could be used in training other people. The danger of drugs as far as safety to students and implications of the fact that laws are being broken by young people in use was mentioned. Some resources within the community for helping families and young people who are experiencing problems with drugs were mentioned, such as New Dimensions Health Center, the Bureau of Narcotics with information on identification, and the Youth Services on Counseling. It was mentioned that it seems to be crucial; that we are a part of a drug abusing society, and the example a parent sets is of prime importance with our young people, and many of us are failing in that respect. Then as to a couple of ideas that might help, there was a feeling of a need for more of a district-wide thrust on anti-drug abuse, and one is that possibly our Information Please number might help, where we might be able to furnish a.referral through that number for people who have concerns that have come up with their young people, or in connection with the schools; where through this Information Please number, we can refer them to someone where we can maybe bring more forces to bear on this problem district-wide. The other idea was that of providing possibly a mini-grant to deal with this problem. I don't know how many people here are aware that we did set aside money this fall to encourage innovative, creative problem solving on the part of our staff, relative to better ways of doing different things related to education. The thought was presented that possibly providing a similar mini-grant for the best idea that could come up in our school district to deal with this concern district-wide, might have merit. That really concluded the discussion that I sat in.on. Are there any additions from any Board Members before we bring this session to a close?

Discussion Reports - cont'd

Mrs. Williams - I should like to say that I heard a certain Board Member say that these were about the best sandwiches we have had in a long time; that we could have them down at Central Office next Monday night. I take a point of privilege to say my former schoolmate had a hand in the decorations, Mr. Maurice Benefee.

Comments Mrs. Williams

Comments Mrs. Potts - I would like to extend a special thanks to all of the staff here at Mrs. Potts Douglass that played a part in making this meeting possible, as well as the administrative staff that take part in these meetings, a very important part, and I think have helped make these meetings away from the Central Office building really worthwhile. A special thanks to all of you.

Mr. Donwerth - I want to congratulate the Douglass High School Booster Club and the Douglass High School for their State Championship in football. I would just like to emphasize how really important it is to have parental involvement with these young people and what it will do. Douglass started their booster club; they got real strong this year. They get in and work with these kids, and we can see the results.

Comments Mr. Donwerth

A motion: was made by Dr. Start and seconded by Mr. Brown that the Board adjourn to executive session. On roll call, Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye. Motion carried.

R. #373 Board Adjourned to Executive Session - 9:05 p.m.

Members of the Board moved to another area in the building and reconvened in an executive session at 9:20 p.m. At 11:02 p.m., the Board having concluded its executive session, it was moved by Dr. Start and seconded by Mrs. Williams that the Board return to open session. Mr. Brown voted aye; Mir. Donwerth voted aye; Mir. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams voted aye; and Mrs. Potts voted aye-.Motion carried.

R. #37^ Board Returned to Open Session

ADJOURNMENT A motion to adjourn was made by Mr. Donwerth and seconded by Mr. Brown at 11:05 P-m Mr. Brown voted aye; Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; Mrs. Williams .votedâ€™ aye;i and Mirs. Potts voted aye. Motion carried. THEREUPON THE MEETING WAS ADJOURNED.

R. #375 Adj ournment

(A mechanical recording of this meeting is on file in the Clerk's office.)

President

Clerk Approved the 20th day of December, 1976. /

MINUTES OF MEETING OF DECEMBER 20, 1976

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A REGULAR ADJOURNED MEETING IN THE BOARD ROOM, ADMINISTRATION

BUILDING, MONDAY, DECEMBER 20, 1976, AT 7 P.M. PRESENT:

Mrs. Pat Potts, President Armond Start, Vice President Floyd Donwerth, Member Paul English, Member Mrs. Betty Hill, Member

ABSENT:

Dene Brown, Member Mrs. Freddye Williams, Member

Others present: Thomas J. Smith, Superintendent; Vivian Stevenson, Clerk; William Bleakley, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mrs. Potts and Mr. English gave the invocation.

Call to Order

All the visitors present were welcomed by Mrs. Potts.

Visitors Welcomed

Roll call established that five of the seven Board Members were present.

Roll Call

HEARINGS

None. MINUTES OF PREVIOUS MEETINGS

It was moved by Dr. Start and seconded by Mr. English to approve the Minutes of December 6 and 13, 1976 as presented.

R. #376 Minutes Approved

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. COMMITTEE REPORTS - BOARD MEMBERS' COMMENTS

Mr. English - Mrs. Williams could not be here this evening. She asked me to do some things for her, however, one of which is to say because of the concern about the procedures for the election for recognition of noncertified employees' negotiating unit, she has asked for our attorney to render an opinion about what would constitute the proper number of votes for recognition by a unit. All Board Members have now received a copy of that opinion, and she asked me to make a motion in her behalf. I can't really do that, but I can make a motion saying that she asked to please make the motion on tUis. Later on at the appropriate point in the meeting, I will do that.

Comments Mr. English Re Recognition of Organization for Noncertified Employees

Mrs. Potts - I did receive a letter on behalf of the School District that I was very proud to get, that I would like to read into the records for you. This letter is from the Office of the State Historic Preservation in the State of Oklahoma Historical Building, and it reads: "Dear Mrs. Potts: It is my pleasure to notify you of the listing by the National Parks Service of Central High School on the National Register of Historic Places, as of November 7, 1976. It is my desire that you have a formal certificate signed by the Governor to denote this special recognition. There is enclosed a pamphlet concerning grants and aid available to those sites on the National Register of Historic Places." The letter is signed, George H. Shirk, State Historic Preservation Officer. We anticipate receiving this in the not too distant future, but I did want to make a formal announcement of this. I think perhaps of interest to' those of you in attendance here, is the coincidence that students there at the high school, many of them have been involved in a project which has been taking a look at the heritage that they have there at the high school, by doing interviews of students that date back as far as they could go to the origin of the high school. They are doing their own historic study that is going to dovetail very well with the building receiving this special honor. I hope we can bring the two together at the same time.

Comments Mrs. Potts Re Letter from State Historic Preservation

Mr. English - Wasn't Central the first high school in Oklahoma? Isn't that the historical significance there, that it used to be Oklahoma High School?

Mrs. Potts - I believe that is right.

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

Announcement Mrs. Potts

Mrs. Potts - On Wednesday (December 22, 1977) at 7:30 a.m., we will be holding an information session for candidates for the School Board in the upcoming election. Many of you may be aware that last year we started this procedure so that those who were involved in campaigning for election would have the opportunity to sit down with staff and have any questions they might have answered, and to get somewhat of a complete picture of the operation of our school district. LEGAL REPORT

Attorney's Report

Mr. Bleakley reported as follows: (1) Motion on Class Action - Auto Tag Case - With respect to pending litigation, since the last meeting, we have had two matters come up. The Court heard a motion to determine the propriety of class action and for further notice in the case of Hill Hodges versus Casey Jones. The attorneys for the School Board asked the Court not to consider this class action a proper one and to require each of the school districts within the county to be served and have the opportunity to be represented in this action. This case has been mentioned several times during the past week. Articles concerning changes in legislation as to the structure and operation of the County Tag Agent operation and the legal issues to be resolved in this case will have substantial import on that controversy.

(2) Judith Fabian Case - We have also received an application for the extension of time to file a brief in the case of Judith Fabian versus Independent School District #89, in which the opposing side is asking for an extension of H5 days to file their brief in that matter in the Tenth Circuit.

(3) Procedures last meeting we mentioned which selection of an

for Selection of Organization for Noncertified Employees - Since the have issued several opinion letters; one that Board Member English was requested by Mrs. Williams, referring to the procedures for the organization to represent the noncertified employees.

(U) Opinion Letters Relating to Garnishments and Teachers' Annuities - We had several other administrative opinion letters relating to garnishments, in which we recommended that the administration provide teachers with a copy of garnishment summons when they are received by the Board, and a second one relating to teachers' annuities:.

SUPERINTENDENT'S REPORT Remarks Dr. Smith

Dr. Smith - I would like to take this opportunity at the last official meeting of the Board prior to the holiday season, to extend to each patron, pupil and resident of the school district, Seasons Greetings. Classes will be dismissed one hour early this, coming Thursday, December 23, for the Winter Recess. They will reconvene Tuesday morning, January U.

R.#377 Professional Trips Approved

A motion was made by Mr. Donwerth and seconded by Dr. Start to direct the following persons to attend conferences as indicated: At no Expense to' the School District (a)

Walter Mason, C'Ann Daugherty, Terri Stanley, Jewell Beatty, David Snelgrove, Sharon Gentry and Elnora Zachery, Teacher Corps Conference on Multicultural Education and Community Involvement, Santa Fe, New Mexico, January 6-7, 1977All expenses to he paid hy the University of Oklahoma.

At School District Expense (b)

Paul English, National School Boards Association Steering Committee Big City Schools, Las Vegas, Nevada, January 13-15, 1977.

Mr..Donwerth inquired: I have a question that has come up a number of times. Mr. English is an officer on the Steering Committee of the Big City Boards, and future President of the Big City Boards. Is the District reimbursed with funds from the Big City Boards for his expenses? Mr. English - As President of the Steering Committee of the Big City Boards, I am ex officio on the NSBA Board of Directors, and in that position the District is reimbursed for my travel expenses and all of that on those trips. I will be going to Washington to the NSBA Board of Directors meeting in January, and the District will be reimbursed on that.

Mr. Donwerth - But this one is at District expense? Mr. English - Right.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

7^6

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

Dr. Smith remarked as follows: (1) Immunization Law - I would like to again extend a plea to all of the patrons of the pupils of this school district to get in compliance with the immunization law. The pupils must he in compliance by Tuesday, January U, or they will not he eligible to attend classes. We have communicated with the patrons of those pupils who are not in compliance at this time. The patrons were sent a communication last Friday, December 17, again, stating that if the pupils are not in compliance on January they will be placed on the Do Not Admit List, and will not be eligible to attend classes beginning January 5- So we would like to encourage all patrons to be in compliance. We still have a large percentage of our students where the parents have not complied with the immunization law. I might restate that we have no alternative in this. It is a state law and we must and will be complying with the law.

Mr. English - In line with this, I am wondering if we could open our schools to some sort of a mass immunization clinic or something that would facilitate in permitting people to get in compliance. We could invite the Health Department to come in and hold a clinic there at the schools where we have a number of students in this situation. It seems to me that we are always saying, parents do this; parents do that, and we could lean over a little bit and say we will try and help on this thing, besides just continually reminding you on this. I can remember Classen High School being opened as a mass clinic there in a successful rubella campaign program. Again, if we are really wanting people to comply, and really wanting them to get the shots for their kids, it seems to me that we could do all we could to help them.

Dr. Smith - Anything we would do would have to be in coordination with the City-County Health Department. The information that I have is that they are going to be closed several days of the days they would normally be immunizing young people, during this holiday period of time. Certainly it is an area that can be explored with them again to see if they would be interested. I think that it may be that if we were going to do this, it is something that should have been done two or three weeks ago. I think the concern now is really going to be the holiday season, and with them and their schedule. Mr. English - If we have 10,000 students out here come January 4, it is money out of our pockets whenever we start kicking them out of school. If we can set up some clinics, whether it is on the Uth of January or whether it is that weekend right after that when hopefully everybody is back in school or back on the job at the City-County Health Department, it is going to benefit us as well as the students and the parents.

Dr. Smith - I would hope we would take it on the basis, not necessarily from the financial aspect, even though that is important, but from the basis of they are going to be missing educational programs. And certainly it will be a financial loss as well. Mr. English - That is why I say it will be a benefit to us and the students and parents.

Dr. Smith - Dr. Lindley, I believe you have been working with persons in connection with this. Can you add a little light? Dr. (Jesse) Lindley - The City-County Health Department has held already a number of clinics. And.iri~tonight's Oklahoma City Times, there is an article in which it lists the place and the dates and times where people may go to get the shots. They are not in our schools, but they are having them in this upcoming period. We will be willing to explore further if you so desire. Mr. English - How many students do we have right now that are in jeopardy of being barred from the schools as of January U?

Dr. Lindley - It was in the thousands, and I suspect there probably still are several thousands; although, Mr. Marshall, principal at Roosevelt, told me that in the last day or so they have really had a lot of them come in, so that in his particular school now, he is down to just 200 who are not in compliance. So we have been getting a lot of positive reaction, but I am sure there are still several thousands that are not in compliance. Mrs. Potts - Am I correct in understanding that in the state in some other areas the City-County Health Department has worked with the school district in setting up a cooperative clinic?

Dr. Lindley - Yes, I believe so. And we are not opposed to it and would be willing to explore it. Their being willing to do it, I think, would be the problem. As Dr. Smith mentioned, we had been told that they were concerned about the Christmas season and wanting to let their employees off. But we could explore that if you would so wish.

Mrs. Potts - There is no particular problem with our nursing staff then being available to help with that on a day or two?

Remarks Dr. Smith

7^7

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

Dr. Lindley - I am sure there will be some nurses who may have plans made which might preclude this; for example, they might be going on a trip during the Christmas season. I really don't know without checking with them, but I wouldn't think for the most part that would be a problem. Er. Smith - We will follow through on this. As indicated, there seemed to be several problems that had arisen in connection with this, and part of it may be that they have had 120 days already to be in compliance and are not. But I think we can and must work around that, and we will.

Remarks Dr. Smith cont'd

Dr. Smith continued:

(2) Legislative Goals - Members of the Board were sent copies of the proposed goals for the School District for the upcoming legislative session. We had five basic areas: finance, meetings of Boards of Education, salaries and benefits for personnel, program support and negotiations. Dr. Bowlan and others have met with representatives of various groups. Certainly they cannot agree with all of these; however, these are those that we feel will be goals that would be worthy for the administration of the Board to pursue. Certainly any input that members of the Board might have on this before we finalize it, we would welcome it. Basically under finance, we have indicated that we favor continuation of the ad valorem taxes as a base for support until or unless something better comes along; also, supporting the action on the vote of the people to make the constitutional amendments of the 10 mills Local Support, 5 mills Building Levy, and 5 mills Emergency Fund continuous once they are approved, unless they are voted on again by a special election. In the area of meetings of the Board, we are proposing that we support legislation that would make it possible to have hearings for student discipline cases that come before the Board held in executive session. To discuss matters that are under negotiations, salaries and welfare, we primarily say that we are talking about full funding of all of those programs that might be mandated; providing funds for support personnel as well as the certificated personnel. We have also proposed that the funds be distributed to the districts and not earmarked or mandated for specific purposes, and we propose the improvement of retirement benefits. Under the program support, again, is that we support legislation that would call for full funding of textbooks and instructional materials. We would support additional funding for elementary counseling and increases in the areas of vocational and special education and transportation to help offset the increased cost of those programs. In negotiations, we are proposing legislation that would make possible the calling of elections and a process similar to the one that we used on certificated personnel, and then with the fact that we would be opposed to legislation that would call for binding arbitration, and that we would also be opposed to legislation that would turn negotiations over to the so-called professional negotiators, but prefer to leave it in the hands of the local people. I would be happy to respond to questions, or if you have input, you can visit with Dr. Bowlan or me in connection with it. Mr. English - The financial part interests me. It looks to me like we are probably sticking with what we have had in the past. As I.recall, about two years ago we started into a program and the Board voted to try to win approval of a financing plan that was based on a weighted ADA, and I don't see that in here. I really don't see anything new in the way of a funding program for the school districts. Dr. Smith -. OnSâ€™-of the new major areas would be to make the portion above the 12% assessed valuation on ad valorem taxes a nonchargeable source that would be providing additional funds to the local district. Certainly if it is the desire to have the weighted ADA or some type program that would help provide for unique needs of urban school districts, we can certainly include or add that as an item. Mr. English - I think the beauty of the weighted ADA was that it was not just the urban school districts that would be affected; that we would cut across the urbanrural block out there, that division, and get rural support for a weighted ADA, because there are some of those counties out there that have a large number of poverty students. And I think this is what is needed in order for us to finally make some headway in financing. When we get down to talking about formulas, the present formula isn't all that great for us, and even the 12% part eventually when we all come together at that great average or great set point there, I am not sure how much more beneficial the 12% is going to be, compared with what we could do by pulling together. That is what we need out there, is to cut across those lines that now divide the legislature between the big cities and the country folks. And we have got to have their support for some things. The weighted ADA had some appeal. I think we could sell it. It is going to take time to sell it. We couldn't sell it in the first year, but that is one of those things that you begin work on and you really work on it. Then next year or the year after you may see it become successful.

Dr. Smith - Maybe like Representative Townsend's full state funding bill; just get it out there to discuss further. Mr. English - Right; you get it out there where people are looking at it. I can remember when Townsend was introducing bills to create a Department of Transportation. That was five or six years ago that he was going for a Department of Transportation. But we now have one instead of the Department of Highways. It hasn't reached the point that he had in mind the first time for Department of Transportation, but it is getting there. And I think we can do the same thing.

7^8

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONTâ€™D

Mrs. Potts - I recall discussing consideration of average daily membership as opposed to just average daily attendance as.certainly being better. I don't see this in here. I had the feeling that staff was very supportive of that idea. I think one or the other would certainly be more helpful to our school district. Mr. English - That is another one where I think we have made some headway. We had an outbreak of flu or something at one time, and there were some changes made in the way you counted that, the three best quarters. That is an improvement.

Dr. Smith - Our last proposal was an attempt to get it based on the enrollment as of a certain date, probably October 1, because we had to staff the classrooms based on that and felt that it was a positive way to go. We will include these. Dr. Start - I would support that too; in other words, this is where you count children And secondly, I would like to see us with a very definable weighted ADA proposal again

Mr. English - The process will be that you all will go back to the drawing board on a few other things here, and bring these back for a final approval by the Board then?

Dr. Smith - Right. Mr. English - That won't leave you much time because the legislature starts in just a few weeks.

Mrs. Potts - I am really pleased with the direction of our drawing this together and being able to get support on as many of these items from various groups that also work with the legislature. I think this can help us. Mr. English - Where you talk about full funding, that includes all those little things that come along, with Social Security or whatever it is that we have to kick in when they give a thousand dollars out there?

Dr. Smith - Right. ENCUMBRANCES, GENERAL BUSINESS AND PURCHASING

A motion was made by Mr. Donwerth and seconded by Mrs. Hill for approval of Encumbrances as listed for December 1-1U, 1976, General Business item B-l, and Purchasing items C-l through C-8: General Business 1.

Leasing of Tyler School Property Leasing of Tyler School Property to Southwest Area Council of the Community Action Program of Oklahoma City and County, Inc. , during the remainder of the 1976-77 fiscal year. Community Action Program to underwrite the cost of premiums to provide insurance coverage in the amount of $272,100.00 with the school district designated as the beneficiary.

Purchasing 1.

'â–

Purchase of Teaching Aids Purchase of teaching aids (16 mm color films) for use by Media Services from the following companies (quotations and materials available only from the designated publishers and/or distributor):

McGraw-Hill Book Company Paul Burnford Film Productions

$ 9^6.00 ____ 360.00

Total

$ 1,306.00

These purchases are to be charged to Account G 230.01. 2.

Purchase of Carpet Purchase of carpet for Harding Middle School (replace fire damage) from Welch Floors, Inc., which submitted the low quotation. This purchase in the amount of $1,226.00 (insurance reimbursement) is to be charged to Account BL 5620.05-

Purchase of Audio-Visual Equipment and Supplies Purchase of audio-visual equipment and supplies (camera, projectors, film, flash units, cassette tape recorder/players, AV carts, carrels, magnetic card readers, etc.) for use by various locations from the following companies which submitted the low quotations on specifications:

R. #378 Approval of Encumbrances, General Business and Purchasing Items

7^9

MINUTES OF MEETING OF DECEMBER20,1976- CONT'D

Purchase of Audio-Visual Equipment and Supplies - cont'd

R. #378 Approval of Encumbrances, General Business and Purchasing Items - cont'd

Fairview A-V Company Thompson Book & Supply Co. Audio Visual Educational Systems Dowlings, Inc. Ludwig Photo Enterprises Thompson Movie Supply, Inc. Pipkin Photo Service Total

1,213.80 81+3-30 11+6.91+ 1,156.05 753.76 553.00 1+91+.6O

5,161.1+5

These purchases are to be charged to the following Accounts: Mini Grant G 250.06 Title 1-12 - 1230.03 BL 6O3O.ll G 1230.03

Total

995.90 3,030.67 922.80 212.08

5,161.1+5

Purchase of Duplicating Machines

Purchase of duplicating machines (spirit and mimeograph type) for use at all schools from A. B. Dick Products Company of Oklahoma City, Inc. , which submitted the low quotation in the amount of $9,291.00 to be charged to Account G 1230.03. Purchase of Wrestling Mat Purchase of a wrestling mat for use at Douglass High School from J. C. Sports Equipment which submitted the low quotation in the amount of $3,091.00 to be charged to Account G 1230.03.

Approval of .Agreement Approval of agreement with Micro-Kleen Instrument Company to clean and recondition, as needed, microscopes used in various science classes at the rate of $15.00 per unit plus parts at cost plus 15$. The total expenditure for this service, not to exceed the budgeted amount of $l+,000.00, is to be charged to Account G 7^0.03.

â€˘

Permission to Place Orders for the Central Food Service Department Permission to place orders for the Central Food Service Department with companies which have submitted acceptable quotations for canned foods, frozen foods, staples, miscellaneous cafeteria supplies, coffee, tea, and condiments, and small equipment.

Allied Institutional Distributors North Pacific Canners & Packer Scrivner, Inc. Mid-CentraT-Fish Company Tyler and Simpson Company John Sexton and Company Presto Food Products, Inc. Wm. E. Davis & Sons, Inc. Cagle Wholesale Meat & Grocery Company Gooch Packing Company Neuhoff Brothers Packers Vaughn Industries Rivianna-Mar Kes Division Midwest Brokerage Lieberman Produce Catel Food Armour Foods Keeth and Associates Rodriquez Festive Foods Squire Foods Advance Meat Mead's Frozen Foods Southern Coffee & Restaurant Supply, Inc. Scrivner, Inc. Carpenter Paper Company Tyler and Simpson Company Mid-American Chemicals, Inc. Morrison Paper Company Wm. E. Davis & Sons, Inc. Moon Chemical Products Company Calgon Corporation Oklahoma Paper Company

Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Frozen Foods Misc. Cafeteria Misc. Cafeteria Misc. Cafeteria Misc. Cafeteria Misc. Cafeteria Misc. Cafeteria Misc. Cafeteria Misc. Cafeteria Misc. 1Cafeteria Misc. 1Cafeteria

Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies Supplies

750

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

Permission to Place Orders

for the Central Food Service Department - cont'd

Sherwin-Williams Company West Chemical Products, Inc. Anchor Equipment Company, Inc. Cardinal Paper Company Hi-Line Plastics, Inc. Emerald Mfg. Company John Sexton and Company Kemper Food Brokers, Inc. Nobel, Inc. Tyler and Simpson Company Scrivner, Inc. Cagle Wholesale Company Kraft, Inc. Shedd-Bartush Foods Company Kemper Food Brokers Morton Foods, Inc. Wm. E. Davis & Sons, Inc. Allied Institutional Distributors Nobel, Inc. Scrivner, Inc. Tyler and Simpson Company Wm. E. Davis & Sons, Inc. Morton Foods, Inc. Kraft, Inc. Hunt-Wesson Foods, Inc. Jones Restaurant Equipment Company Dietary Products Peerless Hotel Supply Southern Coffee & Restaurant Supply Tyler and Simpson Company Cain's Coffee Company Morton Foods, Inc. Scrivner, Inc. Tone Brothers, Inc. 8.

Misc. Cafeteria Supplies Misc. Cafeteria Supplies Misc. Cafeteria Supplies Misc. Cafeteria Supplies Misc. Cafeteria Supplies Misc. Cafeteria Supplies Misc. Cafeteria Supplies Misc. Cafeteria Supplies Misc. Cafeteria Supplies Staples Staples Staples Staples Staples Staples Staples' Staples Canned Foods Canned Foods Canned Foods Canned Foods Canned Foods Canned Foods Canned Foods Canned Foods Small Equipment Small Equipment Small Equipment Small Equipment Coffee, Tea & Condiments Coffee, Tea & Condiments Coffee, Tea & Condiments Coffee, Tea & Condiments Coffee, Tea & Condiments

Purchase of Security Alarm Systems Purchase of portable security alarm systems (10) for use by the Campus Police Department from International Crime Deterrent Systems which submitted the low quotation on specifications. This purchase in the amount of $H,500.00 to be charged to Account BL 6030.11.

Mr. English - On the security alarms, I think probably this will be one of the money saving things that we turn up with this year, these alarm systems. Over Dunbar they have had zero in thefts since they installed that. As a matter of they said it had even cut down on the vandalism. This thing goes off when you a window or something, and the lights flash and all this.

best at fact, break

Dr. Start - Is.that really true, that it has been zero at Dunbar? Dr. Smith - I believe it has curtailed the activities completely there. One of the things we do with these, also, is work with the patrons in the area and indicate to them that we are installing the equipment and ask their cooperation and assistance as well. This equipment is movable. We can move it from one location to the other. It is not installed permanently. It can be moved from site to site.

Dr. Start - I see here for 10 of them we get them for $H,500. For 100, it would cost us $^5,000; right? How soon do you think we would reclaim that $^5,000 by saving ourselves losses from vandalism? Dr. Smith - I have no way of knowing. Dr. Start - The last vandalism, theft and so forth report I saw, you could reclaim that in one year.

Dr. Smith - Yes, assuming it would be effective in each of the locations as it is at Dunbar. But I think the idea behind this was to try 10 more to see if it has the same effect in other areas. Dr. Start - And in three months___ ?

Dr. Smith - No, we haven't budgeted for $^5,000 worth more additional ones. We are also pursuing other areas to help protect the property of the district. We will be giving you information on that.

R. #378 Approval of Encumbrances, General Business and Purchasing Items - cont'd

751

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

R. #378 . Approval of Encumbrances, General Business and Purchasing Items - cont'd

Mrs. Potts - As I recall in discussing some of these agenda items, you had mentioned that one thing that would be planned was trying to have some stocking of some of the basic machinery that is subject to theft and vandalism, so that when schools are vandalized, that teachers will not be there trying to operate without this equipment.

Dr. Smith - Item U, specifically; part of those items were scheduled for warehouse stock to be utilized. Yes, when one is either lost, strays or is stolen, and then the other is where that it is completely inoperable, cannot be repaired, it can be assigned then. Mr. Donwerth - I have one question on Item 5, to purchase a wrestling mat for Douglass High School. I do support purchasing it; however, the last mats that we purchased, we had some problems with them. Is this the same company?

Dr. Smith - Mr. Shepard? (Mr. Darrel Shepard responded from the audience.)

Mr. Donwerth - The company did tell one of the schools they would send them the solution to repair the mat and I was informed last Friday that they hadn't received the solution from the company yet. (Mr. Shepard responded that he had been in communication with the company.) Mrs. Hill - When the bids are returned on some of these, I noticed on some we have a big return and on others we might have one or two. Do we not have a minimum that needs to be___ ?

Dr. Smith - On some of those we are really going out trying to find extra bidders. We will send them to a lot of people to try and encourage them to return bids or quote bids to us. We do not have a specific number of or a snecific percentage that must be returned. If the Purchasing Office, however, feels that they have not received representative quotations or bids, they can reject and readvertise. Mrs. Hill - I noticed here that on the- carpet, there were only two returned on the carpet for Harding-. It seemed a little bit strange.

Dr. Smith - There were only two that returned quotes here. are distributors, aren't they, Mr. Shepard?

I think, however, these

(Mr. Shepard responded from the audience.)

Mrs. Potts - Any firm that wishes to make a bid on any item that we are going to be purchasing, the procedure for them is just to request information from the Purchasing Office, and then they will be mailed a copy?

Dr. Smith - Mr. Shepard's office maintains a file of prospective bidders on all products, and all they need to do is let him know that they would like to quote on particular products. They maintain a file, and when they send out quotations, they will be mailed two copies of it. Mrs. Potts. - We are ready for a vote.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried. UNFINISHED BUSINESS

For Consideration at Next Meeting of the Board - Basic Guidelines for Use of School District Owned Facilities no Longer Used for Regular School Programs

Dr. Smith - The basic changes in these guidelines are three over what had been previously discussed and considered. One of them is relating to rental rates. We have added the provision that an approved lessee provide fire and extended insurance oM the property at the designated rate of value by an approved insurance carrier, designating this school district as a beneficiary of the policy, then the rental rates be decreased and adjusted accordingly. The other was the requirement on the performance bond. We have added a statement, the requirement for the bond can be waived when the lessee can establish prior record as a satisfactory lessee or evidence of financial and technical ability to meet the purposes of this requirement. And the other one was where we had an item 16 previously that indicated that the building policies that were adopted back in 1970 would apply to these also. As we reviewed, there is probably only one condition of that, that might have applied, and I am not sure that was really.appropriate, because those policies were designed where a portion of a building or facility was going to be utilized by other agencies and organizations; for example, the provision whereby certain organizations, scouts and others, can have free use one night a week. And to require that on the lessees of our buildings, I think, was certainly not apropos. These would be the basic guidelines and then if there are exceptions or unusual kinds of things when we get ready to

752

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

For Consideration at Next Meeting of the Board - Basic Guidelines for Use of School District Owned Facilities no Longer Used for Regular School Programs Dr. Smith cont'd

recommend the leasing of facilities, those would be spelled out. Mr. English - I move that we approve the Superintendent's recommendation on the Guidelines for Use of School District Owned Facilities no Longer Utilized for Regular School Programs.

Mr. Donwerth - Second. Mr. English - I would like to ask that we hold this until our next meeting, because one of those members who is absent tonight probably would like to make an amendment to this. I don't know that for sure, but when this subject came up before, he had some things to say about it, and I think we ought to give him that opportunity to possibly introduce an amendment at the next meeting. Mrs. Potts - Has our law firm had a chance to review the recommendations with the addition to this policy yet?

Mr, Bleakley - Yes, we were going over it this evening, and it looks like most of these relate to policy decisions by the Board. I will note that paragraph 5 changes the term for the leases. The lease agreement that is being drafted for Belle Isle is basically a month to month agreement, whereby either party can terminate the lease by a 30-day written notice, and that under this policy set forth, it will operate on a fiscal year basis to terminate at the end of the fiscal year. It is a two-edge sword that it commits them for a longer period of time, but that really doesn't narrow too much the district's benefit in terms of damages, and it might cut you off on some flexibility if you want to restore these to school use and need more than the one or two months period there. The change in the term of the leases is the only thing I see of a significant nature in the whole thing, and that might be something that the Board would desire anyway.

Drâ– Smith - I believe the intent was more that we would have to renew these each year beginning July 1 anyway, that we could not extend a contract this year into another fiscal year. And this may be misworded, but I think that was the intent, that none of these lease agreements could extend beyond June 30; that they would have to be renewed July 1.

Mr. Bleakley - And to retain the 30-day notice provision? Dr. Smith - Right. Mrs. Potts - Do we have wording in here that says anything about retaining this 30-day lease provision?

Mr. Bleakley - I didn't notice any reference to that termination in the policy. Dr. Smith - I think our experience would show that we would want that, but certainly exceptions could"-be made in certain kinds of cases where we know that it is not going to be utilized. And as you recall, we did do that on a couple of those lease arrangements this year. With Junior Achievement, I believe, we did extend the terms of that because they wanted to do some work on the building, as you recall, and they would not do it if it was a 30-day cancellation. Mrs. Potts - Would this pose any problem for staff if we would wait to vote on this at our first meeting in January? That would give us an opportunity to be sure that we are covering this portion that was mentioned as possibly not being clear enough.

Dr. Smith - That would be all right. Mrs. Potts - So with the Board's consent, we will do that.

Substitute Motion made by Mr. English and seconded by Dr. Start at the meeting of December 6, 1976 for consideration at the meeting of December 20, 1976:

"I move that the Board encourage the Superintendent and staff to seek federal funds when they would benefit the children and patrons of this district. The Superintendent is requested to seek the Board's approval of each federal grant application before filing it, unless emergency deadlines prevented prior approval by the Board, in which case the Board would be asked to confirm the filing. The Board shall be supplied with detailed information about the proposed grant, including its relationship to the district's goals and objectives and the number of students and employees affected. Board Members also shall be provided copies of official reports on any visit, inspection and/or evaluation of programs or expenditures by federal and/or state representatives within one week of their receipt by the administration."

753

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

Substitute Motion made by Mr. English and seconded by Dr. Start at the meeting of December 6, 1976 for consideration at the meeting of December 20, 1976 - cont'd Mrs. Potts - We have a substitute motion, and rather than repeat the motion, I -will provide the maker of the motion or the seconder an opportunity to explain the purpose of the motion.

Mr. English - After our last Board meeting I talked to Dr. Smith and indicated to him that if there were some better wording that the administration would prefer for this motion, that I would be open to receiving that and passing that on to the Board. The copy that I have just passed to you is what they have come back with, and I think 1 it is very good. I think that it is an improvement over my original substitute motion. Therefore, I would like to at this time withdraw my first substitute motion, the one that I made December 6, and then I would like to introduce this as a substitute motion.

Mrs. Potts - We have a request of the withdrawal of the motion by Mr. English. have agreement by the seconder, Dr. Start?

Do we

Dr. Start - Yes.

R. #379 Approval of Motion Re Applications for Federal Funds

Mr. English - I move that the Board encourage the Superintendent and staff to seek federal funds when they would benefit the children and patrons of this district. The Superintendent is requested to seek the Board's approval of each federal grant application before filing it, unless emergency deadlines prevented prior approval by the Board, in which case the Board would be asked to confirm the filing. The Board shall be supplied when applicable an abstract of the proposal which includes the purpose of the proposed program, number and grade level of students involved, number and classification of personnel,, and the proposed budget of the program. Board Members shall also be supplied with copies of official reports on action taken by grantors on proposal, official reports of on-site monitoring visits and evaluation reports of the programs.

Mrs. Hill - Second. Mr. English - This motion would get us away from having to receive a very thick proposal on the federal applications, and they could simply give us an abstract summary of the proposal and make it much easier on staff and much easier on the Board.

Mrs. Potts - Any other discussion or questions on this?

Let's have roll call.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

NEW BUSINESS R. #380 Approval of Procedure for Designating an Organization for Negotiating for Noncertified Employees by a Majority Vote

Mr. English - As I said earlier, Mrs. Williams had asked for the attorney's opinion on this subject of our procedure on recognizing an organization for negotiations for noncertified-^mployees, and we received it in the Board packet Friday. I move that the Board recognize any organization seeking recognition to represent noncertified employees which receives a majority of the votes cast in the election held for that purpose by the Board.

Mr. Donwerth - This is basically the same thing and the same way it was set up for the teachers' organizations; correct? Mr. English - Correct. Mr. Donwerth - I will second your motion. Of course, we will stick by the furnished list as we did with the teachers; those that are eligible to vote and those that are not; correct?

Mr. English - Right. Mrs. Potts - I think it might be helpful here to explain that there has been some research done, prior to the making of this motion, by our attorneys. I wonder, Mr. Bleakley, if you could clarify for us your interpretation of the statutes and their relationship to the Court decision we had affecting the procedures we followed.

Mr. Bleakley - A brief summary of the opinion would be that there are two provisions that relate to elections to designate a representative organization, and the one that relates to what is called under the statutes as "professional educators" or certified employees, would be Section 509*2 of Title 70. Section 509*5 of the same title sets forth the provisions for nonprofessional educators or noncertified employees. There is no procedure set forth in the section dealing with noncertified employees, but it does set forth that these employees will have the same rights and duties as are

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

Mr. Bleakley cont'd

enjoyed by the certified employees, and that they -will likewise be eligible to designate an organization. The case of Association of Classroom Teachers versus the Board of Education involves the litigation out of which arose the procedure used for the selection of the organization for certified employees. And the Board had asked in its answer in that matter, that the Court set forth a more extensive procedure for the selection of the bargaining organization, and the Court did so. What it termed as an expansion and amplification of the statute, it set forth the election procedures by which organizations desiring to represent the certified employees would announce their intention, and that they be placed on the ballot along with the provision that anybody desiring not to be represented by any organization could also indicate that preference on the ballot, and that whichever organization got the majority of the votes in that election would then be the representative organization for the certified employees. And under our interpretation of Section 509- 5â– > the noncertified employees should have the same rights to select their organization as the certified employees, and further, that procedure should be in the same manner. We have the opinion that therefore the procedures used for the certified employees should also be used for the noncertified employees by the Board.

Mrs. Potts - Are there any questions about this legal opinion? Mrs. Hill - Then they will have five places to mark? Is that what I understand for noncertified? There are four organizations; plus there would be one saying they didn't want___ ? Mrs. Potts - It could be six I guess, because you could also have other and none.

Mr. Donwerth - What did we have on the teachers? Dr. Smith - For the teachers we had three ulaces for them to place an X, or they could list another organization. I believe under the proposal that we have for the support personnel, there would be four places for them to check, or they would also have a place to list another organization. Mr. Donwerth - Have there been four organizations vying for the collective bargaining rights for the support personnel? Dr. Smith - Mr. Ginn, aren't there three organizations that have indicated they would like to be listed on the ballot, and then we have a place for none where they may check that, and then a place where they may list another organization? Mr. Ginn responded from the audience in the affirmative. Dr. Smith - That is correct.

Mr. Bleakley - I would also advise the Board that they should provide good notice to all employees of the options that are available, so they will understand that the selection includes all of those choices. Mrs. Potts - I wonder if this might be facilitated by our School Board Capsule or by any other means~t>f notification that would be more conclusive in reaching all of the employees that would be affected. Is there any other discussion or questions on this motion? Let's have roll call.

On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried.

NEW BUSINESS Level III of a Grievance by a Teacher, Sue Riddle - Asked to use her planning period to cover assignment when coach was away on coaching duties.

Mrs. Potts - We have listed a Level III grievance by a teacher, Sue Riddle. Who is going to be representing Ms. Riddle? Mary Hepp. I might lay a format here for us before we begin. This is, I think, probably identical to what we had followed at the meeting previously when we had a teacher grievance, and that being we would first provide an opportunity for you to make a statement about the grievance, and then for Board members to follow with any questions. And then after that, we would provide for the Superintendent or his designated representatives opportunity to state their case, and for questioning of them. Following that, the Board would have the opportunity to deliberate, and as I recall, we have 10 days in which to render a decision and bring it back. I would like to begin this by stating what appears to be the basic issue, and that being primarily how the negotiated agreement speaks to the purposes of the use of planning time as provided for teachers on the secondary level. Ms. Hepp, you may proceed.

R. #380 Approval of Procedure for Designating an Organization for Negotiating for Noncertified Employees by a Majority Vote cont'd

755

MINUTES OF MEETING OF DECEMBER 20, 1976 - CONT'D

Level III of a Grievance hy a Teacher, Sue Riddle - Asked to use her planning period to cover assignment when coach was away on coaching duties. - cont'd

Ms. Mary Hepp, Representative of the Association of Classroom Teachers, presented information regarding Ms. Riddle's grievance that Article V, Section I of the Negotiated Agreement ("The purpose of the planning period is for planning classwork, counseling students, and/or conferences with parents, students, or administrators.") with the Association of Classroom Teachers had been violated when she was asked to use her planning period to cover an assignment while a coach was away on coaching duties.

As the Superintendent's desigmee, Dr. Jesse Lindley, Assistant Superintendent Instrution, presented the administrative disposition of the grievance. Mr. Alton Marshall, Principal, Roosevelt Middle School, along with Ms. Hepp and Dr. Lindley, responded to questions and comments by members of the Board.

R. #381 Administrative Decision Upheld Re Teacher's Grievance

Following the presentations and discussion regarding the grievance as presented, Mr. Donwerth stated: I move for approval of the decision that was arrived at Grievance Level II (That the assignment of a teacher to cover another teacher's class is not a violation of Article V, Section 1, Paragraph 3 of the Negotiated Agreement with the Association of Classroom Teachers.).

Mr. English - Second. On roll call, Mr. Donwerth voted aye; Mr. English voted aye; Mrs. Hill voted aye; Dr. Start voted aye; and Mrs. Potts voted aye. Mrs. Potts declared that the motion carried and the decision at Grievance Level II had been upheld by the Board.

(A complete transcription of the hearing is on file in the Clerk's office.) Announcement Mrs. Potts

Mrs. Potts - Our next official Board meeting will be January 10, 1977- We will be scheduling completion of the Superintendent's evaluation on January U, 1977, at 7 a.m.

ADJOURNMENT

R. #382 Adj ournment

A motion was made by Mrs. Hill and seconded by Mr. Donwerth that the meeting be adjourned. All members voted aye.

THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the office of the Clerk.)

President ATTEST:

Approved the 10th day of January, 1977-