Oklahoma City Public Schools Board Meeting Minutes, 1975

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MINUTES OF MEETING OF JANUARY 6, 1975

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THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

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OKLAHOMA, MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

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MONDAY, JANUARY 6, 1975, AT 7:00 P.M.

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PRESENT:

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Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Geo. H. C. Green, Treasurer; Bob Livingston and Thomas Walsh, Auditors; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

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The meeting was called to order by Mr. English, and Mr. Cooper Parker gave the invocation.

Call to Order

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All the visitors present were welcomed by Mr. English.

Visitors Welcomed

Roll call established that all six of the Board Members were present.

Roll Call

Following roll call, Mr. Donwerth asked for permission and read a prepared statement, as follows:

Statement Mr. Donwerth

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My statement today is as one member of the Oklahoma City Board of Education; also one member of the Search Committee responsible for performing the search for a Superintendent of the Oklahoma City Public Schools, an assignment given by the Board of Education to this committee. I am also speaking as Chairman of that Search Committee. As the Committee Chairman, I was, on Friday, January 3, 1975., amazed and shocked to learn from a news story that information had been released regarding the applications for the position of Superintendent. The Board of Education by its formal action approved statements in a brochure which was sent to all applicants and included the following statement.

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"All applications will be kept confidential by the Search Committee except for those determined to be finalists who are to be interviewed by the Advisory Committees. Confidentiality of applicants will be released only with the applicant's permission, but will be necessary as the final part of the selection process."

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The Oklahoma City Board of Education and the Search Committee explicitly agreed that all material and response from all applicants would be kept in complete confidence, thus protecting the person who applied. By a release of the nature thai._was made last Friday, there is no way to measure the harm, the professional harm, that might have been done to any one of the applicants whose names were revealed. As Chairman of this committee, I will assure you that I will continue to abide by the original agreement made by this Board and by this committee that all applicants will be protected and that information will be released only by the Committee through its Chairman and will be released to all members of the news media at one time, and not the one paper alone.

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At this time . I emphatically state that I had no part, I had no role whatsoever in making the release that .appeared last Friday, January 3> 1975It was stated in the article that two people who had access to the file released the story. Persons who have access to the Search Committee file are: Hugh B. Ginn,

Clerk of the Board; Mrs. Pat Potts, Member of this Board; Dr. Armond Start, Member of this Board; Mr. C. B. McCray, Member of this Board; Mr. Paul English, President of this Board; and myself. I will at this time ask each person who had access to the Search Committee file and the compiled list of all applicants, if they had a role in releasing the information which was printed Friday, January 3> 1975 in "the Oklahoma City evening paper.

Mr. Donwerth then proceeded to inquire of the persons named - "Did you in any way participate in releasing the information that appeared in the newspaper. Friday, January 3, 1975?"

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Responses were as follows:

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' Mr. Ginn - No sir, I did not.

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Paul English, President Herbert Krob, Vice President Floyd Donwerth, Member C. B. McCray, Member Mrs. Pat Potts, Member Armond Start, Member

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Mrs. Potts - Absolutely not.

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

Statement fr. Donwerth :ont 'd | i ii

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Dr. Start - No; and. I would, like to further add that I don't believe that we should jj allow this kind of smear on the integrity of this Board to die with this statement, ■; Mr. Donwerth. I would like to know what our chief administrative officer has done or will recommend that we do to find out where this leak occurred. I am hopeful that j! we can identify the source. It must come from a very high level source as you have implicated, and I personally would like to find out wherein lay the leak, and appropri-s ate action taken. But I certainly had nothing to do with that release of information, h ?

Mr. Donwerth - Dr. Start, I would believe that your professional ethics would have

kept you from doing that.

I never doubted it.

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Mr. McCray in reply to the question - Absolutely not; I had nothing to do with it whatsoever. '

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Mr. English in reply - No way.

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Mr. Donwerth - You know, I cannot understand how a reporter____ , when only six people had access to these files and the files are under lock and key, and have i! remained under lock and key, and there are four keys, one to each committee member. ;! Ladies and gentlemen, this is terrible. There is no way to understand how much harm i’ this could do to a person's political career, when someone has betrayed the confidence of the people that made this application. Thank you, Mr. English. h

Mr. English - Have you asked the writer of the story?

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Mr. Donwerth - The writer of the story, I don't see her here this evening; the writer of the story knew as well as the rest of all the news media who have respected the wishes of this Board; all of the people in the media have not asked us for these names because at our first Advisory Board Meeting, all of the media were there including the reporter (the reporter who wrote the article), we definitely stated that this information was confidential and only the names of the finalists would be released to the press. Am I correct, Mrs. Potts, Dr. Start, Mr. McCray and Mr. English? You were all there.

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Mr. McCray - You did say that the reporter indicated, and it was reflected in the article that two people who had access to the information gave them the information.

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Mr. Donwerth - I have a copy of the newspaper article. I was nauseated when I read the article in the paper. It upset me to think that anyone would name the people that applied for this position; to even put their pictures in the paper. You can note ! that she did say in the article that her source of information came from two people ■' that had access to the files. There are only six people that have access to these ■( files or the list, and the story broke after the complete compiled list was passed i! out by me to Mr. English and the other three members of the Search Committee at our -j meeting on Thursday evening. The following evening the story was in the paper. I j would certainly like to know where the leak came from. It was not a fair article to 0 appear in the paper when all branches of the media did respect our wishes. And no :i one has asked us for the names of these people. • )

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Dr. Lillard - I would want to point out that the selection of a Superintendent is the j responsibility of the Board, not the present Administration. If fact, the present Administratioa^has never seen a list of the applicants; the present Administration, Mr. Donwerth would have to verify this, does not even have a key to the files where i the names supposedly are kept. I would want to make that point perfectly clear. !■ This is the responsiblity assumed by this Board through its Search Committee. Any investigation would have to be conducted by the Board through its Search Committee or ■ any other device or mechanic that you thought would be appropriate. I purposely have j never visited with any member of the Search Committee concerning any of the applicants i for the position because I know professionally and ethically I should divorce myself completely from any responsibility in advising or counseling the Board as to who the j next person should be that would occupy the seat of the Superintendent of the j Oklahoma City School System. We will have to continue to look inwardly other than j the Administration. ! i Dr. Start - Mr. Johnson, can this Board authorize funds to hire a private investij gator to make an investigation of this sort? |

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Mr. Johnson - Yes, I think it can.

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Mr. Donwerth - Possibly a polygraph test wouldn't hurt anything. right to the root of it.

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Then we would get

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Mr. McCray - I, for one, would take a polygraph test to prove my innocence, because I know I haven't spoken to anyone.

Mr. Donwerth - This is extremely embarrassing to me and to the remainder of this committee that I am chairing, to learn that we have a leak in our Administration; we have a Benedict Arnold that would put out the information. Mr. English - Floyd, you said Administration, and I ____ .

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D (Statement 1Mr. Donwerth â&#x2013; cont'd___________

Mr. Donwerth - Pardon me; I take that all hack. I don't mean Administration; I mean our people, us; not the Administration; they have nothing to do with it. Mr. English - Any other comment? Dr. Kroh - It might he appropriate for me to say that I don't have a key to that cabinet either. Mr. Donwerth - That is true, Dr. Kroh.

Mr. English - Incidentally, I don't have a key to it either, even though I do have the list.

Dr. Kroh - I am not on the committee; I have abstained from asking anyone who any of the applicants were. came out in the paper.

I was as shocked and amazed as Mr. Donwerth was when it

Dr. Start - There are other ramifications here; I wasn't being naive about an investigation, because the keys were made by someone. You understand what I mean; it is just as easy to make six keys as it is five keys. And I am serious about the investigation. I think the integrity of this Board is at stake, and although I am not prepared now to ___ ; I think to suggest that we hire an investigator, maybe we

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would just be wasting our money, because the easiest place to find out where the leak was, was to ask the reporter, and I don't think the tenor of our times would allow this reporter to divulge the information or the source of the information. This would obviously clear up the matter, but I suspect that would be a fruitless search.

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Mr. Donwerth - Dr. Start, let me make one more statement on that. For anyone that does not know, the files were kept and locked at all times in Mr. Ginn's office, and the only time when the building was closed, they were at the Security Guard's table and under security guard. So actually I don't see how anyone even making an extra key could have really looked into the files. I believe honestly it had to come from the list, not from the files. It would take too much time to compile the list out of the files itself. It would have to come from the list. Mr. McCray - One other statement regarding this whole thing which I think is dastardly; something is wrong somewhere. I would be willing to stake my future on the innocence of certainly Mr. Ginn. I have been connected with this School Board a number of years, and he certainly has been one of the most, the finest employees

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Mr. Donwerth - I will join you on that, C. B.

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of this Administration, and he would be the very last that I would ever even think I of that would betray a trust. And I want that thoroughly and emphatically understood, j

Mr. English - Any other comments? We will move on now to the Hearings. We only have a few ground rules; one is that you live in the Oklahoma City School District; that you limit your comments to a maximum of three minutes. At the end of three minutes you will hear the alarm sound, and we would ask that you conclude your comments very quickly after you hear that alarm. HEARINGS

Mr. English introduced Mrs. Ruth Frazier, President, Association of Administrative and Professional Services Personnel, who presented a Certificate of Recognition as Teacher of the Month, to Mr. Rodney St. Dizier, Teacher, Northwest Classen High School. Mr. English then called on persons who had registered to address the Board. First was Mr. Jerry Sokolosky, Representative of the Oklahoma Municipal State and School Employees, Local 1357*

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Mr. Sokolosky - Pursuant to your guidelines, we tonight want to officially tender to the Board approximately 1250 authorization cards, which indicate that Local 1357 does represent a majority of the noncertified school employees. When you adopted these guidelines you did make a request that the authorizations be officially presented to the Board. I would assume that maybe you can officially accept them today. I would assume that you probably would want to direct us to physically (we do have the cards physically present tonight); that you would want us to take them physically maybe tomorrow to the Research Department; for a couple of reasons, one is that we have other cards which we are not submitting because we are not sure that they are valid. We have had some trouble with the list, and I would assume that you j will probably direct us to work with the Research Department. We have noticed that I on the list some employees are not listed that we know in fact are working. We have I noticed that some employees' names have been scratched off the list which the j Research Department gave us. We know those people also to be working. We noticed that some teachers who were on the certified list probably accidentally I am sure, since it was the first computer run-out, were included on this list. Some are working that are not on the list but were on former lists. Many of these are by way of attrition, but we know as a fact that a number of them are still working. Also, some of the classifications have been crossed out, so we really don't know.

We do

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

Mr. Sokolosky - cont'd

have other cards hut we will have to work with the Research Department before we present these other cards to see if they are valid.

Mr. English - I think that under the policy that authorizations will be accepted only at the meetings of the Board. And everything has to be presented here including those cards that you have questions on, in order for them to be counted. Then you can come back next week if you don't have the total or something, and present some more cards.

Mr. Sokolosky - We have the majority of cards which we intend to tender either officially or however. If you want us to physically give them to you tonight, we can do so. Dr. Lillard - In the past they have been physically presented to the Clerk of the Board who is officially entrusted with them. In the past the Board has instructed Dr. Shell and appropriate members of the Research Department to commence a process of validation, and to report back to the Board the results of that process at their earliest convenience.

Mr. Sokolosky - I had talked to Dr. Shell earlier. He said when the cards were presented; this of course was before the guidelines were adopted, he said that we would be receipted. And of course the cards to us, at least, have been difficult to obtain because everybody is spread out and what have you. The cards are very valuable and they have been hard to obtain by reason of the geographical spread of where everybody lives. I am wondering if we___ , if somebody has got a key to your door. I don't mean to be facetious. Mr. McCray - They don't have a key to the vault, and certainly that would be as safe a place as I would know to keep them. Mr. Sokolosky - And so the Board would want us, and could assure us that they will be, i according to the guidelines___ . !

Mr. McCray - I don't think we had any questions about the safety of the ACT and AFT cards held in our possession.

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Mr. Sokolosky - I would sure hate to turn them over and find that some of them were gone. I wouldn't care if they were released to the press necessarily, even though they were given to us in confidentiality by the employee to be shown to the School Board and not necessarily to anyone else. I guess we would have that assurance then that they would be kept as they are. They are in alphabetical order; in addition, there are some questions about some of them and they are___ , if Mr. Ginn could keep them as they are now until the validation process starts, it would I think be a lot simpler.

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Mr. McCray - At least no one would have a key to it. Mr. Sokolosky - I hope not.

R. #1 Motion to Accept Author!- | zation Cards for Noncertified. Personnel

Mr. English ---It might be proper at this time for somebody, or the Chair would entertain a'motion to accept the cards and to instruct the Director of Research and Statistics in validating and counting of the cards, and report to the Board as soon as possible.

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Mr. Donwerth - I so move, Mr. Chairman.

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Mrs. Potts - Second.

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Mr. English - Any discussion?

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Mr. Donwerth - If the list is not cleaned up, let's clean the list up for them so they will know who they are supposed to have cards on and who they are not supposed to have cards on. Let's get the names off the list that are not supposed to be on it, and add the people that are supposed to be on it. Mr. McCray - That would be in the validation process.

Mr. English - Any other discussion? All members voted "Aye" on roll call.

Mr. Clerk, call the roll, please.

Mr. English declared that the motion carried.

Mr. Sokolosky - They will be secure? Somebody could dip their hand into the file and defeat a great deal of work by throwing the cards away. Are we assured by the Board that they will be kept securely? Mr. English - They are our responsibility now, and I believe they will be. Yes, I am confident they will be, and I am confident that if they are not, I will be named in that lawsuit along with all of the rest.

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D Hearings cont'd

Hearings were continued with the following persons addressing the Board: Stephanie Hudson, Attorney Don Davis, Mrs. Jessye J. Moore, Mrs. Frances V. Gibson, P. L. Tucker, Mrs. Viola Fleeks, Mrs. Omega Burge, Robert V. Smith, Clyde E. Madden, James E. Stewart, Rev. W. K. Jackson, Rev. Goree James, Benjamin DuBose, Pastor N. E. Kabelitz, and Cecil L. Williams. Remarks by the speakers included the subject of sex education (Miss Hudson presented a petition to the Board on sex education from students of John Marshall High School.); also, the filling of the vacancy on the Board existing in District Number 5. Miss Penni Crabtree, Dick Carter, Mrs. Ela Asher Hill, Mrs. Annie Mae Davis, Ms. Theodosia Crawford, and Rev. Morris Curry, who had registered to address the Board, relinquished their time to some of the persons who spoke.

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Some speakers responded to questions and comments by members of the Board.

For the convenience of those persons attending the meeting, after Mrs. Gibson's remarks, the Hearings were interrupted, at which time Mr. English presented Dr. Lillard who introduced Mr. Don C. McDonald, Football Coach, John Marshall High School; and Mr. Johnny J. Smith, Football Coach, Southeast High School. The coaches, along with members of their football teams, were presented with Certificates of Recognition as follows:

Mid-State Class 4 A Class A A Class U A

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Information to the Board Presentation of Certificates of Recognition_____

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JOHN MARSHALL HIGH SCHOOL

Honors:

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Conference Champions District I Champions Regional Champions State Runner-up

Ranked No. 2 in final Associated Press Football Poll SOUTHEAST HIGH SCHOOL Honors:

Capitol Conference Champions - Undefeated District Champions - Undefeated State Quarter - Finalist

(Following the presentations the hearings were held as stated previously.) Dr. Start - I would like to resubmit a motion I made at the last meeting. I feel, as I said last time without the massive audience participation we enjoyed tonight, that the intent of the law is quite clear; that we should accept our responsibilities in this public office to appoint a representative for any vacancy that occurred on this Board both now and in the future. And I think that as I have stated last week, it is quite clear to me who the representative of District 5 should be. This individual in an election less than one year ago polled thousands of votes, not 600 votes, but thousands of votes in a general election, and several hundred votes in the District 5 nominating election. Two individuals clearly outdistanced any other representative from District 5 less than one year ago. This Board in an attempt to see if District 5 bad any representation that should be considered by this Board, the District was given the opportunity for anyone in that district to come to this Board and place their- name in nomination. Only four individuals were interested enough to serve on this Board to enter their names in nomination. And I feel quite strongly that it behooves us as members of this Board to appoint a representative from District 5- This representative will face the voters in January of 197&, and I feel that representing the children of this district, the children of this district deserve a seventh member of the Board of Education. It does not make any difference what area of the city lacks representation. The children deserve seven members to carry on the business of this Board, and for this reason I now nominate Freddye Williams to fill the vacancy from District 5-

R. #2 Motion Re Mrs. Freddye H. Williams to fill | Vacancy on the | Board of i District 5______

Mr. English - Mrs. Freddye Williams has been nominated for appointment to the District 5 position on the Board. Is there any discussion?

Mrs. Potts - Mr. President, I will second the nomination. Mr. English - Mrs. Potts has seconded the nomination.

Any comments?

Mr. McCray - I want to clarify a statement that was made earlier, Dr. Start. I was referring strictly to the District, not the total of the City Election. I was underestimating; it was 768, and Dr. Moon got 11U4, which was 62% of the votes in the District 5 Election. I wasn't referring to the city at-large. Mr. English - Any other discussion?

Mr. Clerk,

call the roll, please.

On roll call, voting "Aye" - Mrs. Potts, Dr. Start, and Mr. English. Voting "Nay" Mr. Donwerth, Dr. Krob, and Mr. McCray. Mr. English declared that the motion failed.

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

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3* #3 flinutes Approved

Mr. English - Any other discussion? Mr■ Donwerth - Yes, one more thing that I would like to discuss. I would like to tell everyone that I did not vote against Freddye Williams or anyone else; I voted for an ij election, and I still believe in the democratic process and democratic justice that we still need an election.

(Mrs. Jessye Moore, who had addressed the Board previously, came to the microphone and made a statement.)

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MINUTES OF PREVIOUS MEETING

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Dr. Start inquired of Mr. Donwerth regarding his amendment in the Minutes of December 12, 197^, Page M-5, included under R.#393 and accepted on the second by Mr. McCray, as to if the statement reflected what he had said.

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Mr. Donwerth responded in the affirmative with the assumption that all statements are taken from the tape, and that he (Mr. Donwerth) had no objection to the way it read.

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Dr. Start then directed inquiry to Mr. McCray regarding his comment in the Minutes of December 12, 1974, Page M-6, in the middle of the page, as to if the statement truly reflected what he had said.

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Mr. McCray, too, responded in the affirmative.

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Following the inquiries from Dr. Start, it was moved by Mr. McCray and seconded by Dr. Start to approve the Minutes of December 9, December 12, December 26, and December 30, 197^ as presented. Motion carried unanimously on roll call.

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LEGAL AND FINANCIAL REPORTS

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attorney's Report

Mr. Johnson - Mr. President and members of the Board, I have tried to keep you currently informed by a written memorandum. I have nothing to add at this time.

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Discussion Re Legislation on School Records

Dr. Start - Mr. Johnson, you will recall that you sent us a memorandum some few weeks ago alerting us to some of the recent legislation regarding our school records? p

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Mr. Johnson - Yes sir.

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Dr. Start - To my knowledge the Board has taken no action on this. I have reviewed the policies in my possession regarding the Board of Education policy on student records. I find nothing in our policy statement regarding this; and in your opinion, do you know that the Board has acted appropriately in this area?

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Mr. Johnson - Not appropriately. The staff has prepared some material, and I have reviewed the material. We are going to have a conference and I will state my objections.

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Dr. Start - We-are in the process of formulating a policy on the student records; is that what you are saying?

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Mr. Johnson - Yes sir; that is correct.

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Dr. Start - And when will that policy come before this Board? Mr. Johnson - I can't answer that; I am not preparing the policy. doing is reviewing it from a legal standpoint.

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All that I am

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Dr. Start - I will ask Dr. Lillard. —Dr■ Lillard - Would you repeat your question, Dr. Start?

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Dr. Start - When will we be given the policy that is currently undergoing___ , as Mr. Johnson said, was working, before this Board for action? Dr. Lillard - Unless the legislation requires a specific adoption by the Board, we will be in compliance. There are many federal and state legislative acts enacted. The Board doesn't react to each one specifically. Mr. Jim Johnson, Director of High Schools, reported to the Board that we had held several conferences with principals and counselors; we were familiar with the law and we would so be instructing all of our principals and counselors to be in compliance with the law. Dr. Start - So this will be handled by administrative policy? Everybody in our system will absolutely know Without question what our policy will be?

Dr. Lillard - No sir. In fact I don't think you can get more than two people together and say everyone will know exactly what they mean. I know what your intent is.

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Our intent is to attempt to instruct everyone that they will know and understand,]

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D Dr. Lillard - cont'd

Discussion Re Legislation on School Records

but I would certainly be a charlatan if I would tell you that everybody in this school system would know and would understand and would comply. We will make an effort to make certain they do.

Dr. Start - The reason I am bringing this up, I don't want another maternity case on our hands. We are in court right now because of our maternity leave policy. Dr. Lillard - We are probably the "guinea pig case," Dr. Start.

Dr. Start - I don't care what we were in the past; I don't want us to be in a position^ a similar position because we have taken no action either at the Board level or at the Administrative level to clearly define our policy on the student records. Do you understand what I am saying? Dr. Lillard - Whatever the Board would instruct, we would comply.

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Dr. Start - I would like to move then that the Board receive the recommended policy on student records for review. Dr. Lillard - Basically, I think that would be a matter of the legislation to the Board, with copies to the principals and counselors - saying this is the statute; you must make these records available; then we will be in compliance. I don't know if you need a policy every time you have a legislative act passed.

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Dr. Start - Whether it be policy; whatever it may be, I would like to see how we are going to handle the problem of availability of student records.

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Dr. Lillard - We would be pleased to report to the Board at its next meeting.

Dr. Krob - I think that all it would take to take care of this thing is to say that this school system would follow the policy that is set out by the Oklahoma statutes. Dr. Lillard - Federal statutes. Dr. Start - I will support that.

Are you making that in the form of a motion?

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Dr. Krob - This is what you are trying to get at; yes. Dr. Lillard - If the Board would so adopt a motion that we be in compliance with the I Student Records Act, federal legislation, then it would be a matter of record in case j any federal office would check back to see if the Board had such a policy on record. ยง Dr. Start - That is exactly what I had in mind. that motion?

Thank you, Dr. Krob.

Are you making

Mr. Johnson - I don't believe that would be enough. Dr. Start - I didn't think so.

Mr. Johnson - Wb would take some positive action and prescribe some procedures for people to object to what is in the record, and provide for a hearing. And I don't think it is enough just to say that we adopt the Act. We would have to do several positive things.

Dr. Lillard - And state what is in the Act.

Mrs. Potts - Dr. Lillard, could we possibly deal with this in the form of a motion next week, then? Would that be time enough? Mr. English - Probably we need to formalize this matter for the record. If someone would want to make that in the form of some sort of a motion for our next meeting, it might keep it from being any doubt as to what the Board wanted at the next meeting.

Dr. Start - I am a little bit confused as to what we want now. Dr. Krob - Maybe it would be well to instruct the Attorney to present what he thinks we ought to have. Dr. Start - That is what I asked him but he said he didn't think that was his responsibility. Mr. Johnson, speak for yourself. Mr. Johnson - I said that the staff has prepared some material for the purpose of complying with the Act; they have submitted it to me for a review, and I have some criticisms to offer and I have not had an opportunity to get together with them to present my objections to it. We are in the process of coming up with something that will comply with it. Hopefully by the next meeting or the second meeting from this date, we will have something firm to present to the Board.

Dr. Start - That is exactly what I want and I am not even going to put a commitment to you if you will be sure that we get it at some later date. That is fine with me.

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

Discussion - Re Legislation on School Records sont'd

Mr. McCray - What I can't understand is this, we have always made an effort and always i; complied with federal and state law. We would certainly he remiss as a Board not to want to follow Our staff certainly, with the instructions of the Board and knowing; how the Board feels, would have the same attitude. ?

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Dr. Start - How can you say that, Mr. McCray? We are under federal suit right now on our maternity leave policy. We are being sued for damages and it looks like they are going to collect. How could you say we have always been in compliance?

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Mr. McCray - Dr. Start, to bring you up to date since it is evident that you do not remember or was not fully aware, the Board was in the process of renewing, changing our personnel policies at the time this was brought up, and the Board took it under advisement to change the status of the pregnancy leave. It complied with what most of the teachers wanted. I think the Board acted in good faith; I think that we are in good faith because the teachers signed the contract under the personnel policies that existed at the time knowing exactly what they were. But this Board has always, and the Administration, at their insistence and at their instigation, has constantly been reviewing and updating different policies. There were things that needed to be changed to bring us up to date, and I don't think that we were remiss, Dr. Start.

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Dr. Start - Well, how do you explain the judgment against us, then?

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Mr. McCray - I don't explain anything; the court orders, Dr. Start.

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Dr. Krob - Dr. Start, it is more or less a test case. There have been, a little over a year ago, perhaps two other cases that were brought to the Board's attention at that time that the Board started discussing the thing. I personally do not see how a court can hold as this one has held.

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Dr. Start - We have been forewarned; let us practice preventive medicine.

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Mr. English - I think the maternity case, there was good evidence many months prior there to the changing of the Board's policy that we were not in compliance with whatever that is, EEOC or whatever that commission is. There were very clear deadlines!! set out and we were not in compliance and it took us many months to finally come into ii recognition, and I think the lawsuit was one of those things that helped us get some j clarity on that issue. And we did change it.

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R. #4 j Motion Re Deposit^ of Receipts from | Sale of Old ? Douglass - Wheatleyj Property_________ | i s

Dr. Start - I suspect the judgment is based on the Board dragging its feet.

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Mr. English - I think the judgment is probably based on the fact that we were not in compliance. I take it that we are not going to have any sort of a motion as to when we might be considering this item and getting some report from staff and Mr. Johnson.

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Mrs. Rotts - It is understood - at the earliest possible time, we want to take action on it.

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Mr. McCray - In light of the interpretation of the Attorney General's opinion as has been reported by our Attorney, I would move that the $225,000 received from the sale of the old Douglass-Wheatley property be deposited in the District's Sinking Fund rather than tlie General Fund.

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Dr. Krob - Would this also apply to the money from the sale of the Moon property?

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Mr. McCray - Absolutely; I omitted that, but I had intended to also put that into the motion.

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Mr. Donwerth - This would bring us in compliance with the Attorney General's opinion; is that correct?

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Mr. McCray - That is right. !

Mr. Donwerth - I will second the motion.

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Dr. Start - Mr. Johnson, do you think that the Attorney General's opinion is correct?

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Mr. Johnson - Personally, I have some reservations as to whether it is correct or not, ;! but it is binding on us. Dr. Start - Do we have any appeal on that opinion?

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Mr. Johnson - No, we have no appeal.

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Dr. Start - Because it doesn't make sense to me, and I just wondered if it made sense to you.

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Mr. Johnson - I doubt the soundness of it, but it is the Attorney General's opinion, ;; and the courts have held that it is the duty of the school boards to follow the opinion!; of the Attorney General until it has been overturned. p

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

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Dr. Start - And. the only way that can he overturned, is by new legislation; is that correct?

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Mr. Johnson - No, I doubt that you could, Dr. Start, because it is based on constitutional grounds.

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Mr. English - For the record, Harry, would you explain what happened here as to how originally your opinion was contrary to that one that you have now discovered the

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Attorney General has ruled.

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Mr. Johnson - When the matter was being discussed by the Board, I read from the 1973 School Laws an excerpt of an Attorney General's opinion which seemed to indicate that if the original indebtedness that was incurred for the construction of the building had already been paid, then the money could be deposited in the General Fund. I obtained a copy of the Attorney General's opinion and it was different from the way it appeared in the School Laws, and I consulted the Assistant Attorney General who handles the school opinions, and he interpreted it as meaning that if there was any outstanding indebtedness regardless of when it was incurred, the proceeds of the sale would have to be deposited in the Sinking Fund.

Mr. English - Does this Attorney General's written opinion state that?

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Mr. Johnson - It does state that; yes.

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Mr. English - You have talked about talking with this Assistant Attorney General at this time and his voiced opinion was that it was in this way, but the opinion, the

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written opinion which is all we have to go on___ .

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Mr. Johnson - It stated the same thing. I questioned whether it meant what it said, and he said it did. But it was written differently from the way it appeared in the 1973 School Laws.

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Mr. English - Okay, how far back do you think we need to go on this?

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Mr. Johnson - I don't understand the question.

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Mr. English - We are talking about here the old Douglass-Wheatley property, and we just also added now the Moon property.

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Mr. McCray - That was just a recent sale.

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Mr. English - There is other property that has been handled in a similar manner. |

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Mr. Johnson - I am not too sure; I would have to study that; it is under a lease rental; it is lease money right now, and it is not sale. After they have paid rentals on it for five years, then they are entitled to it. But up until then, what we receive is rental. So I am not too sure that that would go into the Sinking Fund. Mr. English - There is no possibility then that at the end’of that time though,

would have to put the total amount that we had received off the lease__ ?

we

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Mr. Johnson - GE ...don't think so offhand, but I would want to study it before I would say definitely. I don't think so as long as it is received as rental; I don't think we would have any choice but what to put it in the General Fund. That is what I think about it.

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Mr. McCray - Mr. Johnson, would that not be considered, and I am just asking for clarification, rental purchase?

Mr. Johnson - You can call it rental purchase, but if they don't rent it for a period of five years, it is not any purchase.

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Mr. McCray - I understand your point clearly. Mr. English - A question then about where that money from the Moon property___ ; the lease money has been put in the Bond Cash Fund. I just understood Mr. Johnson to say

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something about General Fund; is that correct?

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Mr. Johnson - You can put it in any fund that you want to. I meant you didn't have to put it in a Sinking Fund. It would be optional if it is not proceeds from the sale of property.

Mr. English - It could be actually transferred over to the General Fund, even though it has been put in the Bond Cash Fund at this time? Mr. Johnson - It could; either one, yes sir.

Dr. Start - It is being put in the Bond Fund? When we are carrying $1 million in our Bond Fund that we haven't spent? We are putting the lease money on the Moon property in the Bond Fund? Boy, that sounds illogical to me.

R. #4 Motion Re Deposiof Receipts from Sale of Old Douglas s - Wheatl e; Property - cont'i

10

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

. #4 ; Dr. Kroh - This has. been "brought out before, Dr. Start. Motion Re Deposit! of Receipts from ! Dr. Start - Did the Board decide to put this money in the Bond Fund? | that action. Sale of Old Douglas s-Wheatley! Property - cont'd; Dr. Krob - It has been discussed before. r

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I don't remember

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Dr. Start - I would like to see that. Mr. English - See that what?

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Dr. Start - That action.

Mr. English - No, I don't think that anybody is saying that that action was taken by the Board.

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Mr. Donwerth - It was merely a discussion by the Board, the money from the rental lease purchase for Moon property, and I feel it is properly placed in the Bond Fund and then can be transferred to the Sinking Fund after the entire amount is received. However, we are replacing school property; if we have to replace property from the sale of school property, then the right place should be in the Bond Fund so it would be available for repairs and upkeep on the present buildings that we have.

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Dr. Start - We are already carrying $1 million in that fund.

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Mr. Donwerth - Where else would you put it?

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Dr. Start - In the General Fund.

Mr. Donwerth - To be used?

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Dr. Start - Yes sir; to be used for the education of our children.

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Mr. McCray - At the end of the five years, we would have to take it out of theGeneral Fund and put it in the Sinking Fund.

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Dr. Start - No sir, not according to what Mr. Johnson said.

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Mr. English - Mr. Johnson just said that we would not have to do that.

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Mr. Johnson - It is a complex question; I think I had better study the question before you make a decision.

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Mr. McCray - Let me remove that and leave my original motion as was, just stating the Douglass-Wheatley property. And then when Mr. Johnson comes back with a firm opinion, then we can make a decision on it at that time.

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Dr. Krob - I will withdraw my amendment, Mr. McCray.

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Mr. English - We are back to the Douglass-Wheatley property. Any other discussion? No other discussion; Mr. Clerk, call the roll, please. ... All members voted "Aye" on roll call. Mr. English declared that the motion carried.

3

Mr. English - Any other activity under the Attorney's Report? Dr. Krob - A question. I assume, Mr. Johnson, that there will be a time, a proper time for the Board to appeal the maternity case?

Mr. Johnson i

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Auditors' Reports

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Treasurer's Report

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- Yes, a formal judgment has not been

entered in the case.

Dr. Krob - In your letter, I think that you said that you the class____ ,.

had to take eachmember of

Mr. Johnson -They will have evidentiary hearingsbeginning this (January 13, 1975)-

comingMonday

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Dr. Krob - And this would all be done before an appeal could be made?

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Mr. Johnson - That is correct.

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Mr. Bob Livingston reported for the firm of Moak, Hunsaker and Rouse, and Mr. Thomas Walsh reported for the firm of Thomas and Company. Each gave a routine report, and Mr. Livingston responded to questions by Dr. Start.

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Mr. Green gave a routine treasurer's report.

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11

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D Discussion Re Mr. Green's Retirement

Dr. Krob - I have a concern. Approximately a year ago there was some concern shown about the fact that Mr. Green might be wanting to retire. I visited, with him briefly and. he understands how I feel. I don't want him to retire but he is 81, or what is it, George? Mr. Green - Yes; I am getting tired.

Dr. Krob - I don't really know what procedure the Board should follow on this. Perhaps Mr. McCray or Mr. Ginn should enlighten me, but I would move that the Board proceed with whatever steps are necessary to appoint or hire an assistant treasurer under the I tutelage of Mr. Green for as long as he (Mr. Green) wants to stay with us, and then ' we will have someone to take over. It is a real responsible important position. | Mr. Green - Dr. Krob, what my wishes would be in the matter is that I carry on until

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the end of this fiscal year, that would be until June 30. In the meantime, we would settle upon some person that would be capable of taking over the duties of the Treasurer and get him informed in such manner that he could take over and go by that time.

Dr. Krob - Would you have a recommendation in this regard?

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Mr. Green - In talking I had three people who called and talked to me about this, and

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I promised that so far as my outlook on the thing is concerned, I would submit a list j of people I think would be capable and Would be available, and it would be up to the â&#x2013; Board of course to determine who it would be. It will take some time for one to reallyj understand some of the features of it. It is mostly bookkeeping; insofar as the | warrants and the clearance and stuff like that, that is routine matter, but keeping up | particularly with the investments, I think that it would require someone who would be i familiar with the banks, I think, because they will be dealing with the banks, and | who have some knowledge of investments; particularly those that are eligible for the investment of school funds. I would say that it would take two or three months for one to get enough of this "under the belt" that he could go forward with it. And I would like for you folks to be thinking of it too, and we will just get a bunch of names and you can go through them.

Mr. McCray - We have never had a precedence of the services of a Treasurer becoming apparent. So there is no precedent on it. I agree with what you are saying. You know the duties of the job. We could have you recommend people whom you know that are capable. Certainly I would be reflective to what your recommendations would be, having a choice that the Board may take and make their choice of a successor to you at the end of the fiscal year. I don't know of anyone myself. I know that you had. mentioned it in months past, saying that you were getting older, but I was hesitant because of the very fine way you acted as the Treasurer and the advice and certainly the time that you have given us. I was reluctant and was hanging on until you felt you must resign because of the betterment of your family and life.

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Mr. Green - This Board has been nice to me for 30 years, and I owe everything I can to be of help in getting one that I think would be the proper person. I will be available at any time that I can be of help to whoever comes on, even after I am gone off the job, because it is in the blood. After 30 years you get married to things almost. But my only interest is, first I would like to get out at that time (June 30);

and second,. T'Tfould like to help you get somebody in there that will take it and you will be proud of him or her, and be of any help to them that I possibly can. Dr. Krob - You say that you think it would take two or three months?

Mr. Green - Yes, it would depend upon the person. There are people that might be interested. I know this, and I was talking to Mrs. Potts; you probably will have to [I pay somebody more than you are paying the present Treasurer.You know I came on at i| $4500 a year, but it was incidental, this job was to my job. I personally hired a | secretary to handle it, and it has grown. And so far as having a $12 million or $1U [i million budget, we have gone up to a $^0 million budget, and it is getting to be a bigger job all of the time. And it is a different situation.

Mr. Green continued with remarks regarding the Treasurer's job in the past. Mr. Green continued - Dr. Lillard and Hugh , it was discussed, the thought of not getting somebody out of a particular bank. All of these banks want to be that person, ! and I think that one doesn't have to be. If one has had the experience in that field, that is fine, because I think the more they know about banking, the more able they will be to do a good job.

Mr. McCray - Certainly I would honor your recommendations, Mr. Green.

Dr. Krob - In retrospect then, that motion should be that the Board, if Mr. Green's request is to retire by the end of the fiscal year is firm, and I sure don't want to rush it, George, then the Board should have hired an assistant treasurer by three months before that time. Mr. McCray - Which would be about the 1st of April.

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R. #5 Motion Re Mr. Green's Retirement

12

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

#5 fotion Re dr. Green' s Retirement :ont '1

Mr. Green - Paul, you and. I discussed, this sometime ago, and I told you that I would like to go through the end of the fiscal year. And I have a sentimental reason, too; hy then I would he able to boast of the fact that for 30 years I was Treasurer of this Board.

Mr. English - That is a great record.

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Any other discussion?

Mr. Ginn - Do you have a second, Mr. English?

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Dr. Krob - A second to the motion that a Treasurer be hired by April 1, 1975*

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Mr. Donwerth - I

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Mr. McCray - Well, if it is possible. one wanted it.

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Mr. English - It would be the intention of the Board to endeavor to choose a Treasurer by that time. Any other discussion? Okay, Mr. Clerk, call the roll, please.

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All members voted "Aye" on roll call.

□egislative j jiaison's Report ! ! !

b #6 Reports Approved

will second the motion. You know there could be a situation where no

Mr. English declared that the motion carried.

Mr. Parker - The Legislature will convene tomorrow at noon. Senator York and I were together at the Legislative Council of Bill Drafting Department today, again, attempting to .get copies of the Senate concurrent resolution and the millage resolution and the textbook bill. And we were told that there had been a computer and printing breakdown in the Legislative Council Bill Drafting Department, and that they were behind and that those would be available, but those two have been pre-filed and they will be on first reading tomorrow and assigned to a committee on Wednesday and we should have early action on those. The Senate concurrent resolution is copied from the concurrent resolution which the Legislature passed two years ago, and which went to the voters. And the textbook bill is last year's Senate Bill 113 minus the first sentence. So that is for your information until we get copies of the bill, but they have been pre-filed.

A motion was made by Mr. McCray and seconded by Dr. Start to accept the reports as presented. Motion carried unanimously on roll call. SUPERINTENDENT'S REPORT

#7 Professional Trips’ ind Resolutions s )f Appreciation ; approved__________ |

It was moved by Dr. Krob and seconded by Mrs. Potts to direct the following persons to attend conferences and approve the Resolutions of Appreciation as indicated:

Professional Trips At no Expense to the Board

(a)

Lura Rucker, Allene Mize, and Nelda Tebow, Southwest Regional International Reading Association, Phoenix, Arizona, January 22-2k, 1975-

At Board Expense

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(a)

Chester Blackledge, Nancy Grove, David McReynolds, and Pat Watson to visit the Bucks County, Pennsylvania School System for an observation and study of an accountability monitoring system, January 6-9, 1975•

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(b)

Robert Brown, Reading Conference, Hartford, Connecticut, January 16-17, 1975Expenses to be paid from ESEA, Title III-8 Funds.

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(c)

Anne Lowry, Filmathon, Oklahoma State University, Stillwater, Oklahoma,

(d)

Paul English, Steering Committee Council of Big City Boards of Education, New Orleans, Louisiana, January 17-18, 1975*

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January 17-19., 1975*

Resolutions of Appreciation

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(a)

Elsie Wright, retired clerical employee, deceased December 11, 197^•

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(b)

Alice L. Chesher, retired teacher, deceased December 15, 197^•

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Motion carried unanimously on roll call.

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13

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

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Request of James Nees, President, Oklahoma City Secondary Principals Association

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Dr. Lillard - This request was made tie latter part of December. I had sent to the members of the Board the request, also an accompanying opinion from the Attorney General. The letter from the Secondary Principals Association was a request that the Association be recognized as the sole and exclusive agent for representation in all matters pertaining to conditions of employment. The Attorney General's opinion of February 13, 197^- states that a Board of Education can recognize only one organization to represent the professional educators of the District. This should be a matter for

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additional comment from Mr. Johnson, also comments from members of the Board.

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Mr. Johnson - Dr. Lillard is correct. We have an Attorney General's opinion which says very clearly that the statute authorizes only one organization to represent the educators, and only one for the noneducators. It would be appropriate for the Board to deny the request for that reason, and if you wanted to, you could send a copy of the Attorney General's opinion on it.

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Dr. Start - That would be your recommendation, wouldn't it, Mr. Johnson; that the Board respectfully deny the request? Mr. Johnson - That is correct. Drâ&#x2013; Start - I so move.

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Mrs. Potts - Second.

R. #8 Request of Oklahoma City Secondary Principals Association Denied

Mr. English - The motion has been made and seconded.

Mr. Donwerth - I would like to include the other part of his recommendation,that we do include with the denial when we send it out, a copy of the Attorney General's opinion. I

Mr. English - I wonder if possibly we shouldn't hear from the Superintendent on what the past procedure has been in relation to communications with secondary principals.

Dr. Lillard - Yes, Mr. English, my comments are applicable not only to secondary principals, but to the Elementary Principals Association. We are speaking of formal professional associations that these principals belong to. Since I have been Superintendent, the Superintendent and/or members of his immediate staff have met regularly in a communications procedure with both the Elementary Principals Association and the Secondary Principals Association. I even have a meeting scheduled this week with representatives from the Elementary Principals Association. I would plan to continue those same actions of the past with the Secondary Principals Association. The communication procedure in the past has been beneficial both to me and to my staff and also to the elementary and secondary principals. We have found that we can visit with each other and discuss basic issues and resources that are available. I have | been the representative for these associations to present in my recommendations to I the Board - salary recommendations, working conditions and such for both elementary and secondary principals. The process, as beneficial as it is, it is like any other process, does not create the resources but possibly priorities are reordered as the â&#x20AC;&#x2122; result of the process. Both elementary and secondary principals would feel that they haven't gotten everything that they have asked for, but by the same token, with the | process, they have gained many many things. I am not belaboring the point too much, j but you will have a change in the superintendency. You are having changing conditions | j on the Board which create an environment and a condition among professional employees | | that is to be understood. Secondary principals have told me almost on an annual basis | i| that they did not feel a need for negotiations;that we could work these things out in j !j a communications process. It is the uncertainty for these professional groups of || not knowing, and no one knows by the way, they are not alone, as to who the next | ; i | | | I

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Superintendent will be, what his attitude will be to these professional groups, and will the same communication technique or process be available to them. I have had some advantage in that I began my career in this school system as a classroom teacher; I know nearly every principal in this school system on a personal basis. With that as a background, then the the communication can be on an informal basis. We can talk about working conditions and staff ratios; we can talk about salaries and actually finally reach some sort of consensus or agreement. I would be remiss if I did not ] alert this Board that you will see an increasing number of requests during the next few weeks or few months, and possibly even after the first of the year. This is something that goes with a change of administration and also a change in the membership of the Board. I say it without fear or contradiction that I think we have the finest group of principals that any urban school system is fortunate to be blessed with. I plan to continue the communication process with them until I surrender my seat to my successor, and I think it will be a beneficial process. I am saying that additional groups may be making the request, but I think the statute is quite clear that you can only recognize one group to represent professional educators, and one group to represent the noncertificated employees.

Dr. Krob - I can see where there would be some concern on the part of these individuals. Where the Board has no policy, and whether it should be or not, I am not saying. If the status quo remains in effect from now on, then there would probably be no concern. If they are not under the conditions that you have talked about, then they are not included in the organization; they have no representation in that organization. Maybe it would be appropriate that we hear about this concern directly from one of those individuals, if Nees is here, and I don't see him.

14

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

R. #8 Request of Oklahoma City Secondary Principals Association Denied - cont'd

Mr. English - I talked with him earlier this afternoon and he said that he did have another meeting that he was supposed to be at and he was going to try and get out of that commitment, but he was not certain that he could be here.

Dr. Krob - I see no alternative except to deny the request, but still on the other hand, they ought to have the sympathy and cooperation of the Board as far as someone representing them is concerned. Mr. English - I wonder if it would be well if we could put in this motion the reaffirmation of the continuation of this present communications process? They do understand that we Dr. Krob - Are not insensitive of their needsâ&#x20AC;˘ i Mr. English - Right; that we don't want to chop it off.

Dr. Start - That is fine; include it in the motion the reaffirmation of tl|e Board's intention to continue to listen to the other professional groups through its chief executive officer. Mr. English - Who seconded that, Mrs. Potts?

Do you agree to that?

Mrs. Potts - Yes.

Mr. English - Any other discussion of this item? I have one thing that I was wondering about in regard to negotiations. I think this might be as good a time as any. I noticed that we had voted approval of your recommendation on the composition of the Board's negotiating team, and at the first session apparently there was no high school principal on the team, and it was my understanding that that we did agree on. Dr. Lillard - Yes, and I think the procedure now would be with this additional information being presented to the secondary principals, we would extend the invitation again for the Association to select a high school principal to serve on the Board's team.

Mr. English - Very good. I

Any other discussion?

All members voted "Aye" on roll call.

Mr.

Clerk, call the roll, please.

Mr. English declared that the motion carried.

(A copy of the request is on file in the Clerk's office.)

Dr. Lillard - If you are a resident of Area 6 of the Oklahoma City School District, in a few hours you can go to the polls and vote. Only residents of Area 6 can vote in the Primary and then on the 28th of January, all of us will have an opportunity to vote. But it is important; there are three candidates, but I think the news'media has done an excellent job. All of the media have done a very good Job in giving I think exposure to the opinions and beliefs of the candidates. Any citizen in Area 6 should be well informed and go to the polls and be able to cast an intelligent vote.

Remarks Dr. Lillard

PERSONNEL REPORT

R. #9 Personnel Approved

A motion was made by Mr. Donwerth and seconded by Dr. Krob be employed and that contracts with the teachers listed on executed in the name of the District by the Superintendent also, that other personnel recommendations and information members voted "Aye" on roll call. The motion carried. i \

that the listed persons h the form approved be H or persons by him designated;) listed be approved. All i!

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15

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D Personnel

TERMINATIONS Major Classes of Terminations: I

1.

Voluntary Resignation

a. b. c. d. e.

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Changing employment Leaving Oklahoma City Area Early Retirement Personal Reasons No reason given

2.

Mandatory Retirement

3.

Notice of Dismissal

11.

Discontinuance of Employment

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Termination from leave of sbsence Elimination of position Expiration of employment period Unqualified for position Deceased Abandoned position

a. b. c. d. e. f.

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PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations

Employments

Annual

10,720

Id

Star Spencer Language Arts

1-23-7$

lb

Central Language Arts

12-20-71

lb

Douglass Language Arts

11-22-71

lb

Mayfair Primary

1-17-7$

lb

Classen Home Economics

12-20-71

lb

John Marshall Physical Education

11-27-71

Nelson, Dorothy

la

Edgemere Primary

11-27-71

Stripling Jr., Oliver

7,700

lc

Eisenhower Language Arts

1-17-7$

Hickey, Juanita

Heffel, Elizabeth

Doty, Raymond

Beam, Debbie

Benton, Barbara Burns, Rutherford

Dempsey, Shirley Foltz, Sharon

1$

12-11-71

John Marshall Physical Education

B.S. Langston

0

12-2-71

Edgemere Primary

7,700

B.S. SWSC

0

1-2-7$

Hoover Mathematics

Hladik, Peggy

7,990

B.A. CSU

2

John Marshall 11-11-71 Mathematics

Miles, Nick

Hoyt, Robert Dale

7,700

B.A. NWSC

0

12-2-71

Rogers Social Studies

Hamdoch, Imad

Odendahl, Richard

9,18$

M.E. SHU

7

12-2-71

Washington Center Mathematics

Sullins, Lois

Sheueckuk, Harlene

8,13$

B.S. CSU

3

11-11-71

Harrison Primary

Hamilton, Regina

Wedgeworth, Bettye

10,930

M.E. OU

19

12-2-71

Buchanan Primary

Johnson, Linda D. Thompson, Teresa White, Patsy

1 - SHU - Sam Houston University - Huntsville, Texas

M.E. CSU

1

16

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D Personnel

---............ -...........

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

EFFECTIVE DATE

APPROVED EXP.

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Additional Positions

Annual

-

8,130

B.A. OCU

5

11-12-71

Adult Education Outreach

Clark, Leon B.

7,990

B.S. Langston

2

11-1-71

Roving Substitute

Owens, Sammie

7,700

B.S. CSU

0

12-3-71

Shidler Primary

11-25-71

Douglass Social Studies

Mendez, Joseph

Allocation Reassignment

Peters, Jennie V.

10,180

B. S. Langston

17

Qualls, Ferris

7,700

B.S. CSU

0

12-2-71

Roving Substitute

Walker, Lloyd

7,700

B.S. CSU

0

11-25-71

Douglass Business Education

Leaves of Absence

Parental

Ediger, Alice

John Marshall Science

1-11-75

Moon, Gloria J.

Southeast Home Economics

11-27-71

French, Patti

7,700

B.S. CSU

0

12-10-71

Southeast Home Economics

Patrick, Peggy

Willow Brook Primary

12-1-71

McGee, Anna R.

8,135

B.S. CSU

3

12-1-71

Willow Brook Primary

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Leaves of Absence

Employments

Annual

Parental 1

11-11-71

8,280

B.S. OCC B.A. CSU

1

11-22-71

Willow Brook Primary Classen Language Arts

Fletcher, Max L.

8,085

B.S. CSU

0

1-2-75

Rogers Special Education

Jeffries, Marsha

8,100

M.E. CSU

0

12-2-71

Nichols Hills Special Education

11-18-71

Willow Brook LC Assistant

McBride, Christina

Bailey, Marilyn

7,700

Tankersly, Jean

Cumby, Frank R.

Hill, Rose

Golighty, Janena

Ill Health Weir, Twyla

Mark Twain Special Education

11-15-71

Hoover Mathematics

11-27-71

Deceased Biggs, Dorothy

TECHNICAL

Bailey, Marilyn

Meyers, Mary

!i I

Monthly 715.

17

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

Personnel RECOMMENDATIONS TO THE BOARD:

SUBSTITUTES FOR 1971-75: Adler, Cynthia Batchelor, Barbara Benson, Evelyn Berry, Saundra Brian, Elizabeth Carlyle, Judith Cavil, Chris Cook, Nancy Echols, Phyllis Hannah, Mark Primas, Brenda Vayltz, Debra Yadon, Cheryl

Art Business Spanish Special Education Special Education Elementary Elementary Speech Elementary English English Elementary Elementary

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Terminations

Employments

Monthly

-

la

Personnel PBX Operator

12-5-71

Clapp, Deborah A.

377.

11-27-71

Personnel PBX Operator

Id

Taft Reading Aide

11-15-71

Wilson, Virginia

355.

11-18-71

Taft Reading Aide

Id

Personnel Administrative Secâ&#x20AC;&#x2122;y.

12-6-71

Id

Northwest Junior Secretary

1-22-75

Id

Central Middle School LRTA 1

11-15-71

Hannah, Joann

355.

11-26-71

Central Middle School LRTA

le

Edgemere Indian Ed. Aide

11-22-71

Waters, Emily J.

355.

12-5-71

Edgemere Indian Ed. Aide

le

Southern Hills Reading Aide

11-15-71

Cole, Charlotte

355.

11-15-71

Southern Hills Reading Aide

Id

Wil-lard 'Indian Ed. Aide

11-15-71

2

Instructional Media Media Aide

1-13-75

Easton, Betty

Manuel, Betty

355.

11-5-71

Hillcrest Reading Aide

Dixon, Kathryn

Terry, Jo Eva

355.

11-18-71

Taft Reading Aide

Factor, Yvonne

Tipton, Earlene

100.

11-25-71

Federal Projects Junior Secretary

Canfield, Cathy Clowers, Bonnie J. Guthery, Ruby Love, Virginia

McCullough, Vara

Mehojah, Beverly

Robison, Vinita Smith, Pamela

White, Helen

1 - LRTA - Learning Resource Teacher Aide

MINUTES OF MEETING OF JANUARY 6, 1975 ~ CONT'D

Personnel

PERSONNEL EFFECTIVE DATE

ASSIGNMENT

NAME

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Employments

Monthly

Additional Cowan, Rita

355.

12-1-71

Adams Instructional Aide

Hamilton, Jeanne

355.

12-9-71

Arcadia Instructional Aide

Hataway, Barbara

355.

12-1-71

Coolidge Instructional Aide

Jackson, Brender

355-

12-9-71

Adams Instructional Aide

Kilpatrick, Mattie

355.

12-10-71

Spencer Instructional Clerk

Via, Nina M.

355.

11-13-71

Lincoln Hrg. Impaired Aide

Johnson, Betty J.

103.

1-13-75

Northwest Attendance Clerk

Title I

Transfers Wilson, Gwen

1

Leave of Absence Ill Health Rogers LRTA

Taff, Clara

1

11-15-71

1 - LRTA - Learning Resource Teacher Aide

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations Allensworth, Harold Bennett, Nathaniel Bills, Jeffery

Cook, Lloyd

Denson, Bill Dodd, Nadine Fails, Maurice

Greer, William Henry, James E.

Homesley, Vincent Hunt, Stephen

Jackson, Larry Jones, Calvin Jones, Jewell

Employments

Monthly

le

Capitol Hili' Floorman

11-21-71*

la

Northeast Floorman

11-8-71*

Owens, Mabel

$1*1*0.

11-26-71*

Northeast Matron

le

Star Spencer Floorman

12-2-71*

Fails, Maurice

$1*50.

12-6-71*

Star Spencer Floorman

Id

Burbank Substitute

11-26-71*

hd

Telstar Sub. Floorman

11-25-71*

Id

All Schools Substitute

11-25-71*

l*f

Classen Floorman

11-25-71*

le

John Marshall Substitute

11-15-71*

Id

Edgemere Substitute

12-2-71*

Id

Burbank Head Custodian

11-25-71*

le

Central Substitute

11-21-71*

hd

Parker Floorman

12-9-71*

le

John Marshall Floorman

11-25-71*

la

Stand Watie Floorman

11-25-71*

19

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

j

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Employments

Monthly

Nowlin, Eugene

Hayes, Wilford

W;0.

Parmelee 11-26-71; Floorman.

Eubanks, David

Mosley, Jack E.

$1U;O.

Cleveland 11-26-71; Floorman

Terminations Knowles, David

Lynch, Everett

Moschella, Michael Moses, Frank H.

Norman, Gaiy Norman, Willie

Preston, Rudolph Rogers, John T.

Terry, James Thompson, Cleo Wilson, Leeman

Young, Curtis L.

Uf

Central Substitute

11-19-71;

la

John Marshall Substitute

11-12-71;

Id

John Marshall Floorman

11-20-711

Id

All Schools Substitute

12-2-71;

If

Rogers Substitute

11-20-7h

lc

Edwards Custodian

12-2-7U

le

Madison Floorman

11-8-71;

Id

All Schools Substitute

12-6-71;

lb

All Schools Substitute

12-6-7U

le

Rogers Substitute

12-6-71;

Id

Eisenhower Head Custodian

11-27-71;

la

Jefferson Substitute

11-8-71;

1 NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Terminations

Employments

Monthly

Price, Clark

Mumford, Cecil

$U30.

Star Spencer 11-11-71; Floorman

Walston, Richard

Rosales, Stephen

$U;0.

Jackson 11-11-71; Floorman

Dick, Richard

Zable, Alvan

$UUo.

Heronville 11-26-71; Floorman

Jolly, Hillard

Boyd, James

$U2;0.

Eisenhower 11-18-71; Floorman

Helton, Elias

Catlett, Arlan

$M*0.

Southeast 11-26-71; Floorman

Hodge, Charles

King, Darrell

$hl;0.

11-26-71;

Boswell, Claude

Richardson, Leonard

$khO.

John Marshall 11-26-71; Floorman

Substitutes

Hourly

Bettes, Dale G.

$2.00

11-13-71;

Douglass

Bonner, Rufus

2.00

11-25-71;

Central

Brannon, Anderson

2.00

12-5-71;

Edgemere

Transfers

Northwest Floorman

20

___ . . Personnel

NAME

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT’D

|

PERSONNEL ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Employments

Hourly

Substitutes $2.00

11-20-71

John Marshall

Camp, Bennie F.

2.00

12-2-71

Stand Watie

Eaves, William C.

2.00

11-13-71

Page-Woodson

Field, Joe Warren

2.00

11-27-71

Rogers

Fields, Quintin

2.00

11-21-71

All Schools

Fitzpatrick, Maurice

2.00

12-6-71

Telstar

Henry, James E.

2.00

11-11-71

Edgemere

Hunt, Stephen

2.00

11-21-71

Central.

Kynar., AT fred

2.0C

11-18-71

Kadi.w.

Mi-.Cauley, Billy

2.(X)

11-22-71

Woodson Law. dry

Minter, Henry

2.00

11-20-71

John Marshall

Mosley, Jack E.

2.00

11-8-71

Cleveland

Mote, Joe Alfred

2.00

12-3-71

All Schools

Caldwell, James B.

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

SERVICE

Employments

Hourly

Substitutes

•

Mumford, Willie

2.00

11-21-71

All Schools

Norman, Gary

2.00

11-20-71

Rogers

Parker, Bert B.

2.00

12-3-71

Parker

Ritter, Danny D.

2.00

11-15-71

Prairie Queen

Sieman, Mona Dorothy

2.00

11-18-71

Belle Isle

Sparks, Leslie

2.00

11-20-71

Star Spencer

Underwood, Barbara

2.00

11-21-71

All Schools

Underwood, Oscar

2.00

11-22-71

All Schools

Washington, George

2.00

12-2-71

Northeast

Woodley, Alphonzo Bill

2.00

12-1-71

Classen

Wymer, George R.

2.00

12-1-71

Adm. Bldg.

Wymer, Sandra L.

2.00

12-5-71

All Schools

21

MINUTES OF MEETING OF JANUARY 6, 19?5 - CONT’D _________________ _____

PERSONNEL

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

| Personnel________

_

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION

Terminations le

-

Employments

Monthly

$22$.

11-12-71

Bus Driver

Bus Driver

11-13-71

Norwood, Melvin

Bus Driver

11-27-71

Wilson, William C.

190.

12-3-71

Bus Driver

Bus Driver

11-13-71

Speicher, Darwin

190.

11-11-71

Bus Driver

Bus Driver

12-2-71

Bus Driver

11-27-71

Cole, McCurtiss

190.

12-1-71

Bus Driver

Bus Driver

12-2-71

Bus Driver

11-11-71

Simms, Erma J.

200.

11-13-71

Bus Driver

Baysinger, Freeman

Caldwell, Jerry

195.

11-11-71

Bus Driver

Devoud, Amin

Farve, Albert

190.

11-7-71

Bus Driver

Roberts, Mazie M.

190.

12-3-71

Relief Bus Driver

Turner, Leonard

200.

11-18-71

Relief Bus Driver

Alford, Roosevelt Gentry, Michael Jamerson, Horace

James, Carl

Shallbetter, Pat Turner, Leonard Zadeh, Khrosrow

le le le le le le

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

■ SUPPLY

. Terminations Buckelew, Harold

Id

Supply Warehousemen

12-17-71

lc

Masonry Foreman

12-2-71

Mechanical Engineer

11-29-71

MAINTENANCE

King, Eugene

ENGINEERING Ward, Donald

la

Employments

Monthly

Perry, Roy Earl

$150.

12-2-71

Supply Warehouseman

-

22

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

1... .... ... ........... I'.

Personnel

I. Z''' z

——.-

——------ -- '......... ~.... ’J"....... '..... ..

PERSONNEL

EFFECTIVE DATE

ASSIGNMENT

NAME

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employments

Hourly

Eaton, Mildred

Reece, Bertha

$2.00

11-13-71*

Rogers Helper

Hadley, Jerilyn

Stone, Flora

2.00

11-11-71*

Putnam Heights Helper

Cox, Evelyn

Waters, Alice

2.00

ii-ii*-7i*

Heronville Helper

Manuel, Betty

Welchel, Lenora

2.00

11-7-71*

Southeast Helper

Wilkerson, Alma

Be saw, Carolyn

2.00

11-11-71*

Webster Helper

Juails, Barbara

Lett, Aliene

2.00

11-18-71*

Pierce Helper

Walton, Elvarita

Weygandt, Helen

11-13-71*

Rogers Helper

Terminations Segler, Deborah

Sholer, Linda Taft, Lucille

Thompson, Clarice

Turner, Mary

le

Unassigned Helper

11-15-71*

le

Central Helper

11-15-71*

le

Douglass Helper

11-27-71*

le

Rogers Helper

11-15-71*

le

Unassigned Helper

12-5-71*

Transfers

2.00

1 NAME

!l ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

Employment

Terminations Braden, Virginia

Cohn, Lila Emptage, Patricia Fansler, Marianne Fisher, Darlene

Johnson, Nhung King, Violet

Madding, Inez Mucker, Ida

Nealy, Virginia Parker, Helen J.

Phillips, Charzetta Pope, Lucille

Reason, Janie

Id

Unassigned Helper

le

Unassigned Helper

le

Unassigned Helper

11-15-71*

Id

Unassigned Helper

11-15-71*

le

Garden Oaks Helper

11-26-71*

Id

Mayfair Helper

11-18-71*

la

Unassigned Helper

11-15-71*

le

Unassigned Helper

11-11*—71*

Id

Northeast Baker

11-21-71*

le

Harding Helper

11-15-71*

le

Unassigned Helper

12-2-71*

le

Rogers Helper

11-11*-71*

le

Douglass Helper

11-11-71*

le

Central Helper

U-15-71*

Hourly

12-6-71*

—

12-6-71*

-

Morris, Doris

$2.00

12-1*-7U

Jefferson Helper

1

•j ‘i

I

c

12-11-71

Parmelee Cook

Smith, Qweeda

11-18-71 11-12-71 11-25-71

2.00

2.00 2.00

2.00 2.00 2.00

Carolina, Linda

Darling, Rhonda Dickerson, Evelyn

Gates, Maggie

Jones, Queen Victoria

11-20-71

12-1-71

Unassigned Helper

Unassigned Helper

Unassigned Helper

-

Unassigned Helper

Unassigned Helper

Unassigned Helper

Unassigned Helper

Unassigned Helper

Belle Isle Cook Manager

ASSIGNMENT

1975

11-20-71

12-3-71

Bullock, Beulah

12-9-71

11-18-71

EFFECTIVE DATE

2.00

APPROVED EXP.

Bennett, Emma

DEGREE COLLEGE

2.00

$2.15

Hourly

SALARY

Aday, Linda

^Applications Processed

Booth, Goldean

Employments

NAME

6,

^Awaiting Assignment

Booth, Goldean

11-18-71

EFFECTIVE DATE

Rogers Helper

/

ASSIGNMENT

Ferencich, Rebecca

Ill Health

Leaves

FOOD SERVICE

NAME

PERSONNEL

MINUTES OF MEETING OF JANUARY CONT'D ro co

ASSIGNMENT

EFFECTIVE DATE

$2.00

2.00 2.00 2.00

2.00

2.00 2.00

2.00 2.00

Kordeliski, Ginger

Parks, Mattie Reed, Roberta

Searcy, Carol Smith, Genevine Spriggs, Leland Stelly, Merlyn

Wiegand, M.

Hourly

SALARY

Keathley, Maxine

^â&#x2013; Applications Processed

Employments

NAME

DEGREE COLLEGE

APPROVED EXP.

11-19-71

12-1-71

11-25-71

11-19-71

11-22-71

11-22-71

11-17-71

12-10-71

12-2-71

EFFECTIVE DATE

Unassigned Helper

Unassigned Helper

Unassigned Helper

Unassigned Helper

Unassigned Helper

Unassigned Helper

Unassigned Helper

Unassigned Helper

Ridge view Helper

ASSIGNMENT

6,

1975 -

*Awaiting assignment

FOOD SERVICE

NAME

MINUTES OF MEETING OF JANUARY CONT'D

ro -F"

25

MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

«•i; I

PAYROLLS, ENCUMBRANCES, GENERAL BUSINESS AND PURCHASING R. #10 Approval of Payrolls and Encumbrances

It was moved by Mr. McCray and seconded by Mr. Donwerth to approve recommendations #1 and #2 (ratification of December payrolls and authorization of January payrolls) and payment of encumbrances as listed for November 25-December 17, 197^-• Motion

[

carried unanimously on roll call.

1

I I

I

Purchasing

j

R. #11 Approval of Items B-l thru B-6

A motion was made by Mr. McCray and seconded by Mr. Donwerth to approve Items B-l through B-6 as follows:

H !!

1.

I>

Purchase of Fluid Duplicators (Electric) Approval of confirmation purchase of fluid duplicators (electric) for use by Harding Middle School and North Highland Fifth Year Center from Duplicating Products, Inc. of Oklahoma (price as per low quotation received on Duplicating Machines Quotation #3976 of May 17, 1974). ®iis purchase in the amount of $557-50 is to be charged to Account BL 6030.03.

ii

2.

Purchase of Teaching Aids Purchase of teaching aids (kits, tests, cards, books, audio reading progress laboratory programs, etc.) for use by the Learning Centers and Technical Media Services from the following companies (materials and quotations available only from the designated publishers and/or distributors):

Borg-Warner Educational Systems Educational Progress Division Fairview Audio Visual Company Eyegate House, Inc.

$

2,707-40 5,277-86 571-25 _____ 962■ 00 Total

$

9,518.51

These purchases are to be charged to the following Accounts: G 230.01 * 240.01, Title III-8 ** 240.01, Title 1-10

V1_>|

Total

$

962.00 3,278.65 5,277-86

$

9,518.51

*These purchases have been approved on our National Institute of Health Grant, Title III-8. **These purchases have been approved on our Elementary and Secondary Education Act Application, Title 1-10.

3•

Purchase o£,.printed forms (receipt books) for warehouse stock from Norick Brothers*, Inc., which submitted the low quotation in the amount of $855-70 to be charged to Account G 240.00.

I § 1 ! | i i

4.

• |j ||

5-

I

6.

i

ii ii j j

I !

I

I

Purchase of Thermometers ------------ i Purchase of thermometers for use by the Central Food Service from Jones-Newby Supply Company which submitted the low quotation in the amount of $535-00 to be charged to Central Food Service Account. Purchase of Soil Scraper ---------------------Purchase of a soil scraper for use by the Service Center from Spurlin Sales

|

I

j

Company which submitted the low quotation in the amount of $584-50 to be charged to Account G 7^0.01.

i j

I

Purchase of Printed Forms

Authorization to Validate Agreements with Companies Authorization to validate agreements with the following companies for furnishing

j |

coffee, tea, condiments and small equipment (January 1 through February 10, 1975); | staples and canned foods (January 1 through February 13, 1975)> eggs (January 1 through May 31, 1975); bakery products (January 1 through June 1, 1975); frozen food (January 1 to June 30, 1975); and miscellaneous cafeteria supplies (January 1 to May 30, 1975): Scrivner, Inc.

Southern Coffee & Restaurant Supply

Coffee, Tea, Condiments, Canned Foods and Frozen Foods Coffee, Tea, Condiments, Small Equipment and Miscellaneous Cafeteria Supplies

I

i

26

MINUTES OF MEETING OF JANUARY 6, 1975 “ CONT'D

.. —.. ------ ------ - —R. #11 Approval of Items B-l thru B-6 - cont'd

6.

Authorization to Validate Agreements with Companies - cont'd

Cain's Coffee Company

Coffee, Tea & Condiments

’

Farmer Brothers

Coffee, Tea & Condiments

j

Tyler & Simpson Company

Coffee, Tea, Condiments, Staples, Canned Foods, Frozen Food and Misc. Cafeteria Supplies

;

Restaurant Design of America

Small Equipment

*

Gardner Hotel & Restaurant Supply

i {

Small Equipment & Misc. Cafeteria Supplies

Kimhell Food Service Company

Staples, Canned Foods, Frozen Food and Miscellaneous Cafeteria Supplies

I

Wm. E. Davis & Sons, Inc.

Staples, Canned Foods and Miscellaneous Cafeteria Supplies

1

First Food Company

Staples and Canned Foods

Happy Chef Sales Company

Staples and Frozen Foods

Schuler Fruit Company

Staples

Marketing Associates

Staples

j

Kraft Foods

Staples and Canned Foods

j

Lance, Inc.

Staples

;

Morton Foods

Staples and Canned Foods

! i

John Sexton & Company

Canned Foods

|

Frisbie Foods

Frozen Foods

! i

Mid-Central Fish and Frozen Foods

Frozen Foods

Johnson Fruit Company, Inc.

Frozen Foods

Wilson and Company

Frozen Foods

Cudahy Foods

Frozen Foods

\

North Pacific Canners & Packers

Frozen Foods

|

Schultz Farms, Inc.

Frozen Foods

j

Gooch Packing Company

Frozen Foods

Boren Packing Company

Frozen Foods

>

Oscar Mayer and Company

Frozen Foods

i

Keeth and Associates

Frozen Foods

Blue Morrow Sales, Inc.

Frozen Foods

Advance Meat Company

Frozen Foods

Lieberman Produce

Frozen Foods

Intercontinental Food Industries

Frozen Foods

Graham Paper Company

Misc. Cafeteria Supplies

Carpenter Paper Company

Misc. Cafeteria Supplies

Cardinal Paper Company

Misc. Cafeteria Supplies

R. and R. Laundry Supply Company

Misc. Cafeteria Supplies

Selig Chemical, Inc.

Misc. Cafeteria Supplies

Economics Laboratory, Inc.

Misc. Cafeteria Supplies

AMOCO/CWS

Misc. Cafeteria Supplies

1

!

> 1

| j

i

i I ! i

! |

27

MINUTES OF MEETING OF JANUARY 6, 1975 " CONT'D ...

Authorization to Validate Agreements with Companies - cont1 d I

Magnolia Chemical Company, Inc.

Misc. Cafeteria Supplies

j

Moon Chemical Products Company

Misc. Cafeteria Supplies

I

Sherwin-Williams Company

h

|r .

#11 'Approval of Items B-l thru [b —6> - cont'd

Misc. Cafeteria Supplies

Emerald Film Systems Misc. Cafeteria Supplies

Hi-Line Plastics Motion carried unanimously on roll call.

0

The Central Food Service Department Financial Statement, November 30, 197^ was submitted as information to the Board.

|

WRITTEN COMMUNICATIONS

0

Dr. Lillard - Mr. English and members of the Board, I believe all Board Members did receive a request from the American Federation of Teachers. I received this correspondence at 9:70 a.m. today. The American Federation of Teachers is requesting 2/5 release time from teaching contract for Mr. James A. Huff, Douglass High School Social Studies teacher. If the request is approved they would like for it to be effective January 20, 1975^ the first day of the new semester, for just the balance of this (197^-75) school year. They asked to be informed of any action. Dr. Lindley,

| J

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!

j

Central Food Service Statement

do we have any other representative of a professional organization that we release from teaching duties on a part-time basis? Dr. Lindley referred to Mr. Bob O'Bryan, representative from the Association of Classroom Teachers.

Dr. Lillard - He is released 2/5 and employed on a 3/5 contract basis? Dr. Lindley answered in the affirmative.

[ I j

j

h i

I

'

•

Dr. Lillard - As I read this request it is only for the second semester of the present school year. I can't see where it is inconsistent or in violation of any policy; you would only be paying the person for teaching 3/5 of the regular load. You would only be obligating yourself for the one semester, and if you decide to review in case an additional request is received for 1975~76, you can react to that at a later date. So if it meets with the agreement of the Board, the Administrative Staff could work

out the details and such.

Mr. Donwerth - I move for the adoption of the AFT request. Mrs. Potts - Second. Mr. English - Approval of the request by AFT; it has been made by Mr. Donwerth and seconded by Mrs~„ Potts, and is there any other discussion? Dr. Lillard - I might point out that the details or mechanics will be worked out with the high school principal.

All members voted "Aye" on roll call.

Mr. English declared that the motion carried.

Mr. English - I believe I have also distributed to the Board Members copies of a couple of pieces of correspondence from Jefferson Middle School in regard to band uniforms. Would you like to bring us up to date on that, Dr. Lillard?

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Dr. Lillard - We have called to the Board's attention on several occasions, beginning in 1966-67the Board adopted and began implementation of a policy whereby the Board would pay 75% of the cost of new band uniforms for our junior high's at that time, now middle schools and high schools. We tried to work out on a rotation basis where every ten years the uniforms can be replaced. Prior to the implementation of this policy, the local band patrons had to raise 100% of the money. Now they raise 25% on the local building level. It is a very sound educational move on the part of the Board. With the Board's permission, since this request is from Jefferson Middle School, I would work with Dr. Jerry Rippetoe, Director of Middle Schools, and Mr. Ed Keller, our consultant in the music area. I think Board Members have received lists of when the various purchases have been made, and I think Jefferson would be high on our priority list. We would try to come back later in the spring to the Board with recommendations for possibly two or three of the secondary schools for a purchase of band uniforms, and by ordering early in the spring and with our Purchasing Department springing into action, we would hope that we would have the band uniforms at the beginning of the next school year. So we could implement this administratively

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1 | 1 j i R. #12 | Request from the American Federation of Teachers I Approved________

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MINUTES OF MEETING OF JANUARY 6, 1975 - CONT'D

| D*- • Lillard- ~ coat1 d

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and actually Dr. Rippetoe and Mr. Keller and I can work out the details, and so will inform the Board.

Dr. Krob - I don't recall getting the list of who, and when were purchased, hut if they (Jefferson Middle School) are high on the rotation list, I would not object at all.

; Dr. Lillard - We will follow through.

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Mr. English - Also I have distributed that letter from the Eastside Culture Club, and that is in keeping with my policy that anything that comes addressed to the President of the Board, I will make a copy of it and pass it on to the other Board Members so that you will be aware of what anybody wants to make us aware of. Any other communications? Any new business that has not already been brought up? Any unfinished business that has not been taken care of yet?

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Dr. Start, referring to his motion of December 2, 197^> which was scheduled for consideration for the meeting of January 6, 1975^ stated - Mr. Chairman, I would like to withdraw my request for reconsideration of this matter of unfinished business, and I would like to reconsider it at a later date, hold it on the docket but not discuss it this evening.

; Mr. English - Okay, it would stay on the Agenda. any action is needed on that; I don't guess so.

I am really at a loss here whether

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R. #13 i A motion to adjourn was made by Mr. McCray and seconded by Dr. Start, and carried. Adjournment______ ! THEREUPON THE MEETING WAS ADJOURNED.

Approved the 20th day of January, 1975-

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MINUTES OF MEETING OF JANUARY 13, 1975 .

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY/ OKLAHOMA, MET IN A DISCUSSION MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING,

MONDAY, JANUARY 13, 1975, AT 7:00 P.M. PRESENT:

Paul English, President Herbert Krob, Vice President Floyd Donwerth, Member C. B. McCray, Member

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Mrs. Pat Potts, Member Armond Start, Member

i â&#x2013; i Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, j Attorney; Central Office staff members; representatives from patron and professional â&#x2013; groups and news media, and other interested persons. (Rosters on file in office of . j the Clerk.) <

The meeting was called to order by Mr. English, and Dr. Krob gave the invocation.

i Call to Order j j Roll Call j

Roll call established that all six of the Board Members were present. All the visitors present were welcomed by Mr. English.

| Visitors Welcomed

HEARINGS

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Mr. English presented Mr. Rick Cornstuble, Director - OEA Support Personnel.

Mr. Cornstuble - I am here tonight primarily as an advisor and spokesman for the Oklahoma City Support Personnel Association, submitting their cards to be counted and to be verified. The Association realizes that they do not have enough cards to be recognized as the representative body for the support personnel. However, they feel that it is important to have their cards counted in this vote. We would also like to take advantage of Provision 11 in the guidelines set down by the School Board, and ask that any vote, that is any count on the cards, that we be notified so that we can be included in the count.

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Mr. English - If you want to submit your cards at this time, it would be appropriate to present them to the Clerk.

(Mr. Cornstuble presented a package of cards to the Clerk of the Board.)

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Mr. McCray - Mr. Chairman, these will be treated the same as the others have been treated in the way of security? Mr. English - I am sure that they will be; yes. been put under a double lock and key.

As I understand, the others have

Mr. Donwerth - One organization having a key, and one without the other cannot open the locked file.

Mr. English - Correct. Dr. Lillard - Would we be following the same guidelines (as previously used) on checking the list - if an employee has two cards signed, then the card with the latest j date___ ?

Mr. English - Under the Board Policy, correct; I am sure that each organization has the right to have two observers present during the counting. I am sure that our Director of Research will be in contact with you and will work this out.

Mr. English called on Mr. Paul Zobisch, Engineer, Board of Education Broadcasting Center, who had registered to address the Board. Mr. Zobisch passed to each member of the. Board a prepared statement and read aloud the statement which was regarding vacation days for classified personnel at the Broadcasting Center. Mr. Zobisch responded to comments and questions by Dr. Lillard and members of the Board.

(Copy of prepared statement on file in office of the Clerk.) Following the discussion, Mrs. Potts stated - Could we all get a report back next week on that?

Dr. Lillard - I will attempt to, and I am certain I can. I will involve Mr. Ringler, Director of Broadcasting, and members of the Broadcasting Center staff; I will not only investigate the situation, but come up with a recommendation for consideration by the Board.

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MINUTES OF MEETING OF JANUARY 13, 1975 - CONT'D

Nomination ! Mr. English referred to an item in the Agenda - Information to the Board - The Oklahoma j Election Results ! County Election Board has certified the tabulation of votes cast for the School Board Candidates at the Nomination Election held January 7, 1975: ELECTION DISTRICT #6 Cecil Dene Brown Thomas R. Cook Leo Hise

Interim Report by Staff — i "Protection of i Rights and. Privacy of Parents and. ; Students" (PL 93-380) ;

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Dr. Lillard presented Dr. Mervel Lunn, Assistant Superintendent Instructional Services, > who gave an interim report on Family Educational Rights and Privacy Act of 1974 (PL 93-380) as it relates to the Oklahoma City School System. Dr. Lunn distributed to each member of the Board a packet which contained printed materials. Guidelines, forms,■■ and other information have been prepared and distributed, and are currently being : reviewed by school principals and assistants, counselors, and others. Dr. Lunn explained that a committee composed of representatives from the various Central Office departments that have input and responsibilities for student records, was formed and assigned the tasks to study the law and prepare a policy statement and forms which were presented to the Board's Attorney for review in order to be assured that the law was followed. He then read excerpts from Mr. Johnson's memo which had been sent to p members of the Board regarding the law. Dr. Lunn further stated that a subcommittee met with the Attorney and Clerk of the Board to review and revise the policy statement i; and forms. He then read the recommended policy statement as follows: i: POLICY STATEMENT FAMILY EDUCATIONAL RIGHTS AND PRIVACY ACT OF 1974 (PL 93~38O)

The Oklahoma City Board of Education acknowledges and supports the rights of the individual regarding pupil information gathered, stored, used or dispensed by its employees. Further, because it is the intent of the Board to comply with Public Law 93-38O and federal guidelines related to confidentiality and the right to privacy of the pupil, the following general guidelines are established:

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All pupil records are open for review by the parent or legal guardian or their designee of the individual involved;

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Information shall not be released to unauthorized persons as defined by Public Law 93-380, without the written consent of the parent or guardian or student over 18; and

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All information related to pupils is to be destroyed by any school, or department of the school system within five years following the departure of the pupil from the school with the exception of the permanent record of basic academic achievement, which will not include comments or notations.

Dr. Lunn explained the procedure being used to prepare new printed forms and the plans for implementing the proposed policy. Dr. Lunn responded to questions and comments by members of -the Board. R. #14 Policy Statement Approved. Re Family Educational Rights and Privacy Act of 1974 (PL 93-380)

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j Mr. McCray - This Policy Statement, on the consideration and approval of the Attorney, ■■ \ certainly encompasses the guidelines which we should and have to follow. I would move ii 1 the Policy Statement tonight, and with the understanding of staff i‘ : that we approve* | reporting back to us when the final programming has been made. 3 ! Mrs. Potts - I will second the motion. i

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Mr. English - The motion made by Mr. McCray and seconded by Mrs. Potts, that this proposed policy be adopted tonight. Any other comments?

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Dr. Start - Mr. Johnson, I am sure that you are familiar with the material presented here tonight?

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Mr. Johnson - Yes, I met with the Committee, and I recommend that we do adopt the Policy Statement. When the new printed forms are finalized, you can adopt a final policy at that time. In the interim we should have a policy. Dr. Start - And your concerns on your memo of December 9, still are not completely covered in this statement?

Mr. Johnson - With the draft of new printed forms finally approved, this will meet all i? of the items that I mentioned. i

Dr ■ Start - But right now this does not meet all of your concerns on your memo of December 9?

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MINUTES OF MEETING OF JANUARY 13, 1975 " CONT'D

Mr. Johnson - Not without the forms. Since it does take time to prepare the forms, I don't think we are in too much danger in not having the forms,because HEW is considering some regulations to put out anyway. If we just take one step in that direction, that would protect us. Dr. Krob - Mr. Johnson, could you explain to me why all information related to pupils is to be destroyed within five years; is that an arbitrary figure?

iR. #14 |Policy Statement (Approved Re Family (Educational Rights iand Privacy Act oj |1974 - (PL 93-380^

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Mr. Johnson - Yes; it is not in this federal act. All the federal act does is to require whatever records there are to be available and protected. The Board has a right to declare to have records destroyed at the end of five years. The destruction is not required by this federal act; it was something that the administrators wanted to do.

Dr. Krob continued to discuss with Dr. Lunn the part of the statement regarding the destroying of records within five years. Mr. English - I would like to check one thing on this. In the memo from we talk about the parents being afforded an opportunity for a hearing to contents of the record. I think it is probably more legal than anything we going to approve some forms; is that what I understand, and that that for a policy of some sort on a hearing to challenge?

Mr. Johnson, challenge else. Are will suffice

Mr. Johnson - I think it will. You adopt the forms, and the form itself gives instructions as to how they can make a request, and how they can ask for a hearing.

Mr. English - Other comments?

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Call the roll, please, Mr. Clerk.

Motion carried unanimously on roll call. !

Remarks Dr. Lillard - I am distributing to the Board phase 1 of our projected enrollments by buildings for 1975-78- You will note on the third page a grand total. The first iDr. Lillard quarter of this school year, we achieved an enrollment of 51,815 pupils. For the first quarter of 1975-76 we are projecting an enrollment of 50,085 pupils, which is a loss of approximately 1,730 pupils or 3i$» For the past year, we experienced the I loss of 5#$ or 3,150 pupils. It does appear that the rate of loss is slowing down j considerably. Approximately three years ago, we experienced a loss of approximately 10$ or 6,000 students. With a loss of 1,730 compared to our first quarter enrollment that will be approximately 3^$- If you examine by groups, approximately 1,000 of our I 1,730 loss will occur in the grades of K-5, including our K-4, K-5, and also our Fifth ) Year Centers. Slightly over 700 of the loss will occur in a combination of the j middle schools and the high schools. I would call to the Board's attention, the | residual or gaining effect on some boundary changes that were implemented for the i first time this year and will be for the second consecutive year next year - boundary I changes between John Marshall and Northeast, and also between Grant and Douglass High > Schools. The only high school in the system for which we are projecting a gain in | enrollment is Northeast High School - predicting a gain of approximately 83 pupils. ? John Marshall is predicted to lose an additional 95 students for next year. Northwest ; is predicting a loss. Approximately three years ago, John Marshall was just slightly i under 3,000 students. Next year we are predicting 2,350- Approximately three years | ago, Northeast-^was running about 800 students. Now we are predicting 1,130 for ’ Northeast. "Next year will only be the second year of the implementation of the | boundary changes. The following year you will include the juniors in that change, I and the following year the seniors. So next year will just achieve approximately j one-half of the projected results of the boundary changes between Northeast and John ■ Marshall, and Grant and Douglass High Schools. Most of the middle schools will be losing approximately between 20 and some instances maybe 38 pupils per building. On the Fifth Year Centers, the K-5's .and some, of the K-4's, most of the projected losses per building will be somewhere in the neighborhood of approximately 20 pupils. In | fact I think of all of our K-4 schools, only about six will lose as many as 20 pupils. Within approximately a week to ten days, we will have a breakdown on the projected enrollment for 1975-76 as we have here - by school, by grade and by race. We can then examine more closely what the racial composition or the projected racial composition of the buildings will be for next year. On the elementary level we still have many many very small elementary units that I think we need to give careful | consideration to. I will be making recommendations to the Board as I have done over | the past several years as to consideration, and the Board is the final determining j factor of consideration if we are to have any building closings or certainly ask the ; court for permission for any building closings. It would appear to me that on the | high school and middle school level, all of these projections would warrant continuI ation of the present high schools and middle schools as they exist at the present | time, at least the maintaining of a program there. On the Fifth Year Center levels, 1 we do have one or two buildings that are 100 or below. On the K-5 buildings we have j one building that is in the neighborhood of 110 or 115 pupils, which possibly may be I a critical point. On the K-4 levels where you do spread the pupil population over five grade levels, certainly I, with staff, have a responsibility to look very carefully and make recommendations to the Board concerning all factors, but especially total enrollment and nearness to another elementary school.

Dr. Start - Dr. Lillard, is it possible to project any further ahead than just one year? Could we project five years ahead? j

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MINUTES OF MEETING OF JANUARY 13, 1975 - CONT'D i

Remarks Dr. Lillard. cont' d

I Dr. Lillard. - Yes sir, Dr. Start, "by previous instructions of the Board., we do plan in i i one of our next reports to have projections not only for 1975-76, "but 1976-77 and a ! 1977-78- We don't have enough experience on any of these___ ; we can't work out an average in terms of projection, but a step in that direction would be the right thing for a three-year projection this year, which we should have within possibly the next two weeks. :

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Dr. Start - Can this be correlated at all with adequacy of physical plant? I

Dr. Lillard - Yes sir, we can indicate the capacity in terms of permanent enrollment, portables on the site, all of those factors. Dr. Start - What I meant was like the age of the building; the status of the plumbing; the status of the roof; you know what I mean?

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Dr. Lillard - We can give you the age of the building. We would call to the Board's h attention any major renovations that are needed. In fact we are working into those ;; now. Probably before the end of this month, we will be giving you recommendations on four major roof repair jobs that the staff and I will be recommending for consideration i: to be done during the summer months and be available for next fall. j

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Report Mr. Johnson

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Dr. Lillard - By some comparison, yes; but rarely do we have a building that is over 50 years of age in the Oklahoma City School System. There are some exceptions. Very few of the buildings in the Oklahoma City School System are 50 years of age. In many of the older urban communities, maybe 75$ to 80$ of their buildings will be between 50 and 75 years of age. But we can furnish these data - the age of the building; some general comments about the overall condition of the building; any recommendations or suggestions that we have.

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| Mr. Johnson - May I make a brief report? ! Mr. English - Yes.

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R. #14^

Dr. Start - What I am asking is the number of years short of major renovations that this building can last. We have some buildings that are on their "last leg", don't we?

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Motion Re Deposits of Receipts from j Moon School j Property_________ !

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Mr. Johnson - At the last meeting of the Board, there arose a question as to whether payments made by the Board of Regents of the University of Oklahoma for the Moon School property were subject to the same restrictions as to disposition as the $225,000 that we had received from the Douglass-Wheatley property, which by a vote of the Board had been deposited in the District's/ Sinking Fund. I have studied the question and think they are subject to the same restrictions. The Moon property payments are actually purchase payments. If the University doesn't make the payments for five years, of course it just loses them, but they are still purchase payments in my opinion. And I think the payments already made, which have been deposited in the Bond Fund, can be transferred from the Bond Fund to the Sinking Fund. Mr. Johnson continued - So if it is the wish of the Board to give these payments the same treatment, it could do it by a resolution or motion to this effect: In accordance witlt the opinion of the Attorney General, all payments received from the Board of Regents of the University of Oklahoma for or for the use of the Moon School property, shall be deposited in the District's Sinking Fund, and all such payments heretofore received and deposited in the District's Bond Fund shall be transferred to the Sinking Fund.

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Mr. McCray - I would so move.

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Mr. Donwerth - Second. ------------

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Mr. English - The motion by Mr. McCray and seconded by Mr. Donwerth; any discussion? I have a question about how much more money do we have that has been put in what might now be considered the wrong fund? Does somebody have a good figure on that; how many buildings have we sold that___ , the property that we have sold that has been put into one fund that maybe should have gone over into the Sinking Fund?

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Mr. Ginn - The practice has been to place the residue of sales of property into the Sinking Fund. When we did lease the Moon property, the money was placed into the Bond Cash Fund, so that if new building programs should be needed, the money would be available from the sale of one building to be used on the construction of a new building. However, the practice over the years has been routinely to place it into the Sinking Fund.

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Mr. English - In other words, there is not any money that has been put in the others, that you are aware of.

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Mr. McCray - We haven't sold a lot of property recently; I don't recall any actual sales; some anticipated, but not confirmed.

Mr. English - Any other discussion or questions? All members voted "Aye" on roll call.

Mr. Clerk, call the roll, please.

Mr. English declared that the motion carried.

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MINUTES OF MEETING OF JANUARY 13, 1975 - CONT'D â&#x2013; J

Dr. Start inquired, regarding the agreement on the upkeep of rental property with the tenant by the Oklahoma City Board of Education, and the site near Taylor School which was sold to the Postal Department as to the agreement of the use of the property, and other. Mr. Ginn, Mr. McCray and Dr. Lillard responded. Mrs. Potts - We had discussed where we were going to have our meeting for the fourth Monday of the month, and I understand we have an offer that we can't resist or turn down.

Discussion Re i Fourth Monday | Meeting______

Dr. Lillard - ...Earlier in the year the principal at Buchanan, Mr. Ancil Warren, had indicated that if any time the Board wanted to meet there, since we have classes for the partially sighted and the blind housed at Buchanan, that he would be happy to host the Board. I had suggested that we should accept the invitation. If that meets with the Board's approval, we could meet early, have a tour of the facilities, meet some of the staff, and see some of the programs.

The Board appeared to be in agreement.

Mr. English - Then I think by unanimous consent, we will meet at Buchanan on the fourth Monday (January 27, 1975)* Dr. Start - I would like to do something that I did last week, for the same reason. I still am going to be stubborn, I guess, if you will, about my strong feelings that this Board should appoint an individual to fill the vacant seat in District 5Âť And I would again like to nominate Freddye Williams to fill this vacancy.

Mr. English - Okay, Dr. Start has made the nomination of Freddye Williams to fill the vacancy in District 5-

R- #15 Motion Re Freddye Williams to fill Vacancy on the Board in District 5

Mrs. Potts - I will second the motion. Mr. English - Seconded by Mrs. Potts; is there discussion? Mr. McCray inquired of Mr. Johnson as to the point of order for the submission again of the motion by Dr. Start.

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Mr. Johnson stated that, in his opinion, he interpreted the motion by Dr. Start as a new motion and not a motion to reconsider, and it was appropriate. *1

Additional comments were made by Mr. McCray, Mr. English, Mrs. Potts, Dr. Start and Mr. Donwerth regarding the motion. Voting "Aye" on roll call - Mrs. Potts, Dr. Start and Mr. English. Voting "Nay" Mr. Donwerth, Dr. Krob and Mr. McCray. Mr. English declared that the motion failed.

ADJOURNMENT

A motion to'adjourn was made by Mr. McCray and seconded by Dr. Start, and carried. THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

ATTEST:

Approved the 20th day of January, 1975-

R. #16 Adjournment

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MINUTES OF MEETING OF JANUARY 20, 1975

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY, OKLAHOMA, MET IN AN ADJOURNED REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, JANUARY 20, 1975, AT 7:00 P.M.

PRESENT:

Paul English, President Herbert Krob, Vice President Floyd Donwerth, Member C. B. McCray, Member Mrs. Pat Potts, Member Armond Start, Member

Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) i Call to Order

The meeting was called to order by Mr. English, and Dr. William Shell gave the invocation.

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i Visitors Welcomed

All the visitors present were welcomed by Mr. English.

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Roll call established that all six of the Board Members were present.

| Roll Call

HEARINGS

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Mr. English advised speakers to observe the three-minute time limit allotted for persons to address the Board. He then called on Mr. Troy Bartlett, International Representative, Laborers' International Union of North America, who had registered to speak. Mr. Bartlett - I have written a letter to your Clerk requesting that the cards which we had turned in, be returned to us. We will resubmit our cards at a later date. There is information that we feel we must check and clarify before we could go into a card count. I request tonight that the Board instruct your Clerk to return our cards tomorrow or whenever it is convenient.

Mr. McCray - I move Mr. Bartlett's request.

Dr. Start - Seconded. Mr. English - Motion by Mr. McCray and seconded by Dr. Start that the cards be returned as requested. Any discussion? Mr. Clerk, call the roll, please.

Motion carried unanimously on roll call. 1 i i

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i | R. #17 Motion that Authorization Cards for Noncertified Employees be Returned as Requested

Mrs. Judith King, a patron, then addressed the Board regarding the filling of the vacancy on the Board of District Number 5*

MINUTES OF PREVIOUS MEETINGS

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R. #18 It was moved by Mrs. Potts and seconded by Dr. Start to approve the Minutes of January 6 and January 13, 1975, as presented. Motion carried unanimously on roll call. Minutes Approved LEGAL AND LEGISLATIVE LIAISON REPORTS

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Mr. Johnson - On the maternity leave case; the evidentiary hearings on the claims of individual teachers have been suspended until the plaintiff complies with an order of the Court on what information must be shown in the doctor's certificate. The plaintiff's attorney tried to use a form that did not show all of the information that the Court said must be shown; the judge stated that he will not have any more hearings until the plaintiff complies. The judge threatened to dismiss the case if the plaintiff did not comply with his order. Each individual teacher was given until March 1, 1975 to submit a proper and complete statement from her doctor as to how long she would have been able to work before the birth of the child; when she could have returned after the birth of the child, and whether there are any complications.

Attorney's Report

Legislative Mr. Parker - Two items of significant legislation are already on record - Senate Bill 45 which is the Textbook Bill, and Senate Joint Resolution #2, the Annual Millage Liaison's Report Bill. Senate Bill ^5 has received a second reading and is in the Committee on Common Education. Senate Joint Resolution #2 has been referred to the Committee on Revenue and Taxation. Last Thursday I got a copy of House Bill 1105 which is the appropriation bill for this year, and $12-7 million have been put into the present formula. What they did was to raise the base foundation support level from $265 to $280. Next Tuesday at 9:30 there will be open hearings in the House of Representatives on

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MINUTES OF MEETING OF JANUARY 20, 1975 - CONT'D

Legislative j Representative Bengtson's bill, which I have distributed to you. This bill proposes Liaison's Report -i to discontinue the Accountability Program. There have been several members of the Legislature who were strongly in favor of the Accountability Program who changed their cont'd minds. I am reporting to you what I am hearing from legislators who are opposing the bill. There is a feeling that it has been used not by local boards, but that it has been used by some people connected with common education as a public relations tool. There is a feeling among some legislators that the needs assessment, that there was not real input to that, that it was presented to boards and to patrons already set up so that the needs that came back would be the needs that went out. There is a feeling that it has simply established another bureaucratic layer in the State Board of Education, and there is a feeling that the needs assessment should have been done by professional, competently professional people; and that even they might have some difficulties. There is also some feeling, which has been manifested stronger to some legislators than to others, that they are getting pressure from teachers; that it j burdens them overmuch. We need to know also how the Board feels about discontinuing Accountability. On the other side there is a feeling of some legislators that if you discontinue Accountability, it will make it almost impossible to measure anything that is done within the school system. Mr. Parker responded to comments and questions by Dr. Lillard and members of the Board.

SUPERINTENDENT'S REPORT R- #19 Professional Trips Approved

It was moved by Mr. McCray and seconded by Mr. Donwerth to direct the following persons j to attend conferences as indicated: i

(a)

Randy Overholt, Data Base Language Systems Seminar, Palo Alto, California, January 14-18, 1975- Confirmation.

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(b)

Mervel Lunn and Pat Watson, Regional Educational Accountability Conference on Techniques, U. S. Office of Education, Tampa, Florida, January 30-31; 1975-

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Jesse Lindley, Meeting of the National Association of Public Employer Negotiators and Administrators, Miami, Florida, February 3~5; 1975-

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One or more Board Members, Oklahoma State School Boards Association Workshop for School Board Members, Oklahoma City, Oklahoma, February 4-5, 1975-

\ Motion carried unanimously on roll call. j

Certificates of Recognition

= Dr. Lillard presented Certificates of Recognition from the Oklahoma City Board of \ Education to the following for having been recognized as stated: ! '

(a)

Jerry O'Hare, Social Studies Consultant Outstanding Layman for 1974, Oklahoma County Bar Association.

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(b)

Rita Billbe, Speech Teacher, Eisenhower Middle School Outstanding Speech Teacher in Oklahoma for 1974-75; Oklahoma Speech Communication Association.

Each recipient-responded with appropriate remarks.

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Remarks Dr. Lillard

Dr. Lillard then introduced Mr. James F. Robinson, Principal, John Marshall High School, who presented a check to Dr. Lillard in the amount of $547-00 as a final payment on band uniforms for John Marshall's band.

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i Dr. Lillard - Board Members will recall that your first meeting in February, you will ! be "swearing in" a new Board Member from Area 6. This February 3nd Board Meeting is ■ called the Organizational Meeting for the new year. The meeting is divided into two ? parts - Part 1 where we conduct the regular business with the "old Board"; and then | after a short recess, swear in the new member on the Board. The new Board organizes i itself for the year by electing a president, vice president, treasurer, auditors and | others. A decision should be made by the Board soon as to the time of the meeting, i because there are hundreds of patrons that do receive invitations, in addition to the i community as a whole. Members of the Board do have a guest list. In the past, the j Board meetings have been scheduled for 4:30 p.m.; that meeting in the past, has been j moved up to four o'clock; then the reception takes place at 2:30. Obviously we have some adjustments to make with the 7 p-m- Board Meeting, and with several hundred | invitations sent. The sooner the Board can make a decision and give instructions to i me, then we can commence work on the invitations. Two or three points - does the J Board plan to have the reception honoring the outgoing member of the Board and i welcoming the new member of the Board? If so, what time and do you plan to stay with < the 7 P-m. meeting or go to an earlier meeting? i ■

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Members of the Board proceeded to discuss the pros and cons regarding the meeting and reception, and made suggestions pertaining to same.

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MINUTES OF MEETING OF JANUARY 20, 1975 - CONT'D

Mrs. Potts - I will make a motion that we schedule the reception for 5:30 p.m., and our Board Meeting to begin at 7 P-m- (February 3, 1975)Mr. Donwerth - Seconded.

On roll call, all members voted "Aye".

Mr. English declared that the motion carried

R. #20 Time for Board Meeting and Reception Approved

ENCUMBRANCES AND PURCHASING It was moved by Mr. Donwerth and seconded by Mrs. Potts to approve payment of encumI R. #21 brances as listed for December 19, 197^ ~ January 14, 1975- Motion carried unanimouslyl Encumbrances on roll call. 1 Approved

Purchasing

A motion was made by Mr. McCray and seconded by Dr. Krob to approve Items B-l through B-13, 'as follows: 1.

Purchase of Plumbing Supplies Purchase of plumbing supplies (ells, pipe nipples, unions, tubing, clamps > chambers, faucets, handles, pipe, plugs, traps, valves, repair kits, cartridge units, etc.) for use by the Maintenance Department from the following companies which submitted the low quotations: Crane Supply Company Central Plumbing Supply, Inc. Mideke Supply Company F. E. Georgia Supply Company Plumbers Pipe & Products Jones-Newby Supply Department Total

$

25.84 16,246.20 7,036.63 2,724.56 1,626.84 20.16

$

27,680.23

These purchases are to be charged to Account BL 5620.05-

2.

Purchase of Plumbing Equipment Purchase of plumbing equipment (drinking fountains) for use at Jackson and Classen Schools from F. E. Georgia Supply Company which submitted the low quotation in the amount of $848.00 to be charged to Account BL 5620.05.

3-

Purchase of Musical Instrumental Supplies

Purchase of musical instrumental supplies (violin and cello.bows and strings, rosin, cello adjusters, etc.) for use by the Music Department from Hallmark Music, Inc., which submitted the low quotation in the amount of $2,348.30 to be charged to Account G 7^0.03-

4.

Purchase.of^Electrical and Electronic Supplies

Purchase of electrical and electronic supplies (wire, speakers, baffles, wiremold base and covers, etc.) for use to install intercommunication system at Culbertson and Buchanan Schools from the following companies which submitted the low quotations on specifications: Emsco Electric Supply Company Cox Radio and Sound Trice Wholesale Electronics Pyramid Supply, Inc. Anixter-Tulsa Stephens Industrial Supply Company Total

$

261.11 1,427.86 67-50 227.80 826.00 11.88

$

2,822.15

These purchases are to be charged to Account BL 5620.05-

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Authorization to Validate Agreements with Companies

Authorization to validate agreements with the following companies for materials for the Central Food Service Department, frozen foods through February 13, 1975j also Maintenance Department for concrete, sand and limestone products through June 30, 1975:

Food Marketers, Inc. The Dolese Company

Frozen Foods Concrete, Sand and Limestone

R. #22 Approval of Items B-l thru B-13

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MINUTES OF MEETING OF JANUARY 20, 1975 - CONT'D R. #22 Approval of Items B-l thru B-13 - cont'd

6.

Purchase of Landscaping Chemicals and Fertilizer Purchase of landscaping chemicals and fertilizer (pre-emergent spray, weed and brush killer, grass killer and fertilizer) for use by the Maintenance Department from the following companies which submitted the low quotation:

Farm & Garden Supply Company Estes Chemicals, Inc. Total

$

596.kO 2,215-40

$

2,811.80

These purchases are to be charged to Account G 7^0.01.

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Purchase of Health Supplies Purchase of health supplies (sphygmomanometers and stethoscopes) for use by the Health Office from the following companies which submitted the low quotations:

School Health Supply Company Melton Company, Inc.

$

226.10 634.60

$

860.70

Total

These purchases are to be charged to Account G 420.01.

8.

Extension of Agreement to Purchase Paint and Paint Products

Permission for the extension of an agreement to purchase paint and paint products, as needed, from Southwestern Paint Company and Del Paint Manufacturing Corporation, using state approved prices and products as listed in State Contract #003301 and #003302. Prices firm through June 30, 1975-

Purchase of Electrical Supplies Purchase of electrical supplies (extension cords and wire) for warehouse stock and John Marshall High School from the following companies which submitted the low quotations:

$ 1,602.00 ______ 529*28

Hunzicker Brothers Ems co Electric Total

$ .

2,131.28

These purchases are to be charged to the following Accounts: BL 5620.05 G 240.00

$ Total

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$

529.28 1,602.00

2,131.28

Purchase of Micro-Wave Tube for Broadcasting Center Purchase Of-a Sperry Micro-Wave Klystron Tube for use by the Broadcasting Center from Sperry Microwave Systems. This purchase in the amount of $965*00 is to be charged to Account G 740.03 and has been approved on our Corporation of Public Broadcasting Grant.

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Purchase of Hot Water Booster and Flow Switch Purchase of a hot water booster and flow switch for use at John Marshall High School cafeteria from Central Plumbing Supply, Inc., which submitted the low quotation in the amount of $678.35 to be charged to Central Food Service Account. Purchase of Instructional Supplies

Purchase of instructional supplies (file folders, file guides, tabs, staplers, and staples) for warehouse stock from the following companies which submitted the low quotations on specifications:

Thompson Book & Supply Company Scott-Rice Company Constructive Playthings Business Essentials, Inc.

$

Total These purchases are to be charged to Account G 240.00.

852.10 5>534.40 4,220.00 2,645-00

$ 13,251.50

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MINUTES OF MEETING OF JANUARY 20, 1975 - CONT’D

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Purchase of Teaching Aids Purchase of teaching aids (hooks, texthooks, filmstrips, etc.) for use by Jackson

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Learning Center and Henry Reading Center from the following companies (quotations and materials available only from the designated distributors and publishers):

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Dowlings, Inc. Hertzberg New Method, Inc.

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1,437-^5

$

R. #22 Approval of Items B-l thru I B-13 ~ cont'd ! i I j

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These purchases are to be charged to the following Accounts:

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*240.01, Title I-10 **240.01, Title III-8 Total

$

813.25 624.20

$

1,437-^5

*Ihese purchases have been approved on our Elementary and Secondary Education Act Application.

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**These purchases have been approved on our National Institute of Health Grant.

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Motion carried unanimously on roll call.

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A motion was made by Mr. McCray and seconded by Mr. Donwerth to approve low bids for repair of roofs and the awarding of contracts as follows: (a)

Capitol Hill Middle and Horace Mann Schools Standard Roofing and Material Company, Inc.

(b)

$

19,106.00

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R- #23 Approval of Low Bids for Repair of Roofs and the Awarding of Contracts

Harding Middle and Shidler Schools

Southwestern Roofing and Sheet Metal Co.

Total

22,102.00

$

41,208.00

Motion carried unanimously on roll call.

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WRITTEN PETITIONS AND COMMUNICATIONS Mr. English - We have received a letter from the Learning Disabilities group inviting us to attend the National Learning Disabilities Meeting in New York City. Also, there is a meeting of the local Learning Disabilities group February 18, 1975- All Board Members have been invited to attend. !

Dr. Lillard - This group was organized several years ago. They are very supportive to this school system; they work with us very closely; a very ethical and professional group. They have concern and interest of this Board. Through efforts of the members of the staff, we have one of the outstanding programs in the entire United States for children with learning disabilities. Mrs. Potts - I have a motion (written) that I am going to distribute. I am concerned with some of the divisiveness we have on the Board. And in an attempt to perhaps unify us as a Board, I am making a motion and this motion reads -- I move the composition of the Superintendent Search Committee be extended to include the entire Board as a committee of the whole. Floyd Donwerth would, of course, continue his work as Chairman of this committee as it completes its task. It has been very apparent to the public that we have been split on several issues in the past. When this committee was created, there were three members of the committee, and because of my feeling that we need to have all factions of the community represented in this task of obtaining a new Superintendent, I voted to include a fourth member of the Board. This may have resulting problems also for the Search Committee. In addition, there has been much discussion about representation of District 5 in the search for a new Superintendent. When Dr. Moon was on the Board, he served ex officio on this committee. Now there is no one in any capacity from this district serving on the committee. And it occurs to me, also, that District 6 will be having a new person who will be working with this school system under a new Superintendent, and who should also have a voice in this selection process. And that is the reason for my motion.

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English - Is there a second to the motion?

Dr. Start - Yes, I will second that. Mr. Donwerth - Mrs. Potts, I would like to ask you a question.

Mr. English - Motion by Mrs. Potts and seconded by Dr. Start.

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R. #24 Motion Re Composition of Superintendent Search Committee

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MINUTES OF MEETING OF JANUARY 20, 1975 - CONT'D

S. #24 iotion Re Composition of Superintendent Search Committee - cont' d

! Mr. Donwerth - Do you just intend to disagree with two of us on the committee? Do you | really; are you buying a disagreement this way? Do you honestly feel that two of you s are going to vote one way, and two of us are going to vote the other?

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[ Mrs. Rotts - We discussed this earlier, and from the point of view that there could ■ be disagreement in any , divided up in any sort of way. My feeling is that in the ; past, as I understand it, the search for a new Superintendent has been conducted by i the Board as a whole. However, the Board was not the size of the current Board, which i was a reason for the initial motion to create a Search Committee of a smaller size, i I would assume.

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i Mr. McCray - Correction, Mrs. Potts. And first of all, I would like to disclaim i something. I didn't know that I was a part of a faction. I thought I was reacting I as a Board Member, serving this district from District but feeling that I was serving the entire district. I resent being called a part of a faction, Mrs. Potts. i Also, I don't think that the accusation that you stipulated there and said that | presented problems___ ; I know that the Search Committee meetings that I have attended, i I haven't noticed anyproblems. Certainly I have not contributed any; my discussions i have been very frank. I will have to admit and say it is right that your discussions i have been frank also. I refuse to think that a change of this Board in the way of ! selecting or allowing our entire membership is noteworthy at the present time. Each member serving on the committee has done their best; I have certainly been proud of i everyone of you and each of you for what you have contributed. But I saw no sign of a ; faction; I saw no sign of a two-two split. It has been very open and very frank, and i that I havebeen proud of as a member of that committee. (

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Dr. Start - Mr. McCray, that faction, I think, probably is not really relevant. If it is all right with you, let me be the faction, because that doesn't bother me too much. We have a committee that is now composed of four members of the Board, and with Mr. ;i English serving as ex officio. And of course an ex officio member doesn't vote; he y may participate. But I think at this point, I think it would be wise really maybe if we just included the entire Board at this point without making any particular .j discrediting statements about how we have worked in the past or anything like that. I agree with you; I think the committee is functioning very well, and I don't think j that is really the point of what Mrs. Potts' motion says. I think the groundwork has y been done very well, aboveboard in all respects,. and I have been very happy to serve 'i with this committee. I think that her motion really is saying isn't it time now to ji expand this to include all of the Board Members. And I think that is really what the ;; motion says - move that the composition be extended to include the entire Board as a ,i committee of the whole. You know as we get closer to this very important task, all that she is saying in this motion, I think, and the reason why I seconded it, was let' s include everybody at this point. y

i Dr. Krob - May I enter into this at this point?

I have no feelings particularly one i way or the other. It would be unfair, from my standpoint, to enter now when I have j only one more meeting to attend. The input I might have, might not be in agreement | with the individual who fills this seat in the future. So if this is done, it should ! be done after the reorganization of the Board in the February 3rd meeting.

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5 Mr. Donwerth - I have one more statement to make.

In the beginning, this was not an | appointed committee; it was a motion at that time by Paul English, the Vice President of the Board. -JEt was amended by the President of the Board through a motion by Dr. i Krob to put'C. B. McCray on the committee. The amendment passed 6 to 1; the motion j passed unanimously. And Mr. English at that time, I believe, thought that he had ‘ confidence enough in the people that were put on the committee, to come up with a j workable number through a process of elimination; bring it down to four people. ! Dr. Moon, from District appointed four people to the Advisory Committeesthat will = havemuch input in this, along with yourself and the rest of us as Board Members. j We will all be advised by our Advisory Committees. I feel strongly that our Search ’ Committee should continue as a search committee. I don't understand where you feel ! that we are buying a problem. I don't foresee a problem. I don't believe that we j have disagreed on anything to this point. Maybe this is the reason for your motion. There was a seven-member board when the motion was made and passed. We should continue with the Search Committee as it is at the present time.

Mrs. Potts - This might be considered as preventive medicine, really. i right.

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Unfinished Business?

| Mr. Donwerth - I move that we adjourn. !

| Mrs. Potts - Mr. President, I have some other business that I need to bring up. Mr. English - Since I didn't hear a second on the adjournment motion___.

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I ' i Mr. English - Other discussion? Mr. Clerk, call the roll, please. I j On roll call, voting "Aye" - Mrs. Potts, Dr. Start and Mr. English. Voting "Nay" i Mr. Donwerth, Dr. Krob and Mr. McCray. Mr. English declared that the motion failed. I ! j Mr. English - Any other New Business? j

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MINUTES OF MEETING OF JANUARY 20, 1975 - CONT'D

Mrs. Potts - In the first place, on our Agenda we did have something under Unfinished i Business, and I have a motion (written) that would modify this motion. Since this motion has been bandied around so many times, I think probably I ought to have the agreement of the person who made the motion the last time, and who seconded it the last time; and that was Mr. English and Dr. Start, that I present an amended motion. I am still very interested in the possibilities of an innovative school for our school system, and the objection as I interpreted it to the previous motion on this was that we did not have enough specifics regarding an innovative school that we could vote and know exactly what it would be composed of. This motion is an attempt to get this kind of information. Let me read it to those who are here in the audience. I move that the Innovative School Feasibility Study Committee report to the Board February 28, 1975> its recommendations on the following items pertaining to the proposed school:

1.

Purpose, goals and functions.

2.

Curriculum scope and major content.

3-

Relationship with the

4.

Location.

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Student population; initial size and composition with method of selection.

6.

Cost of operation, including necessary prior remodeling of facilities.

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Staff, including method of selection.

8.

In -service training for staff.

(a) (b) (c) (d) (e)

business community inner-city community governmental community educational community professional community.

At the time of presentation of this report a recommendation would be made by this committee as to when it might be implemented. I request action on this motion tonight since this matter has been previously considered, and in order to expedite an informed decision.

Dr. Start - I will second that.

I Mr. McCray - I am sorry to be negative again. First of all, the list of things that you have there is an impossibility without any question. Our staff has told us that they can't possibly do a good job of recommending all of these things that are in this motion. You have a four or five months list of work for the entire staff to do | and to report back by the 28th (of February), which is an impossibility. I am not i particularly negative to the innovative school. I maintain that if we are going to | consider a school of this nature, that it should be well thought-out; the location, | the cost, the curriculum, the staffing; and this is not something that can be done | in a month's time or five weeks, two months or three months. It would be foolish for j this Board to go on record as asking their staff to add to their work load a four or | five-month detailed study and expect them to do it in a month's time. When this Board j asks the staff-to do something,they drop and do it in accordance with the Board's wishes. It is unfair to ask them to do the impossible. As anyone can recognize, this can't be done in this length of time. Mrs. Potts - Well, I am certainly willing to consider an alternative date if you have one that would_ _. Mr. Donwerth - Mrs. Potts, I like your motion; I think it is real good and I think this is really what we need. We need to know what is going to be in an alternative school; what the curriculum is going to be and what it is going to accomplish; and are we going to really accomplish anything other than just saying that we are going to have an alternative school over here at "x" place, but we are going to move these students to another place, and we are going to move these to another place. Let's find out. I would move to amend your motion to the third meeting in June. That would give us approximately five months for staff to bring back a complete detailed report, and at | the same time give us time for planning. I am not opposed to the alternative concept | of innovation.

Mrs. Potts - I have had staff members tell me that it wouldn't take that long a time. A lot of the groundwork has already been done. It is a matter of making specific ' decisions that would come to the Board in the form of recommendations, where previously the Board w.as supplied with all of this information of possibilities for this school. The difference would be our staff deciding which of these possibilities they felt were the best for us in making those recommendations.

Mr. McCray - I have asked the same question to staff about time. Their responses have been to do a good job; to do it effectively, would require several months. No stipulation was made on two, three, four or five months. We are handicapping staff when we put a restriction even into June, Floyd. However, that is more realistic than in a little over a month's time.

R. #25 Motion Re Innovative School Feasibility Study Committee Interim Report

MINUTES OF MEETING OF JANUARY 20, 1975 - CONT'D

I. #25 Motion Re Innovative School> Feasibility Study! Committee Interim I Report - cont1d

Mrs. Potts - We are talking about one school; we are not talking about all of the Fifth Year Centers in the city without the groundwork laid, ahead, of time. Mr. McCray - Let's ask our Superintendent; I haven't asked him.

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Dr. Krob - Before he does, let me suggest___ ; the last time we kicked it around, I think Dr. Lindley estimated that it would take at least three months. As far as I am concerned, the only thing that is wrong with it is the date.

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Mr. Donwerth - I will agree. I would like to know just exactly what you are referring j to as an innovative high school. What is the curriculum going to be? I was informed one time that this was a school for advanced, on a voluntary basis, where the students could go in and get extra training in an area. I was called by a teacher today soliciting my support for the innovative school, that was talking about it being a school to stop the dropouts and suspensions and things of this nature, to bring back the students and to keep them into the school system. What is the curriculum going to be; what are we going to___ ; what is the innovative high school going to be? And I really would like to know before I can vote on implementing it at a certain time.

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Mrs. Potts - We have an outstanding staff qualified to do that. I feel that what they s would recommend would be the best thing that we could come up with. Hopefully this y motion would provide them that opportunity to share their expertise with us; not only from the possibilities available but their recommendations, and it would answer that. I would be willing to compromise on a date. I wonder if even then the end of March; ;; that gives us a little over two months time. It still would be possible, if after theyij take a close look at it, that they feel it might be possible for next year for that 1 kind of recommendation. June rules that out completely. j!

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Mr. McCray - I am going to second Mr. Donwerth's amendment.

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Dr. Start - I don't think he made an amendment, did he?

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Mr. Donwerth - I made a motion to amend it to the third meeting in June; however, I was about to give you another month, Mrs. Potts, and go back to the third meeting in May. I have a second to my motion now, and I will press my amendment. Before we vote, though, I would like to hear Dr. Lillard.

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Dr. Lillard - You have seen one fallacy destroyed, that communication does go on in ij the Oklahoma City School System, because we have had several Board Members mention ij that they have been visiting with the staff about this matter. To the best of my knowledge I don't believe these Board Members have visited with me about this matter, ij This might be one of our problems at the present time, with all due respect to the honored gentleman and lady who serve on this Board. You need to remember, too, that ij this school system is in the process of negotiations which does involve staff in ij lengthy sessions at least one day per week, plus one day for preparation. Now there ij is no way you can postpone negotiations; that is required by state law, and ACT is j not going to tell you, speaking in the vernacular, "King's X", you have more important? things to do than negotiate. Soon the negotiations will probably go to two days per j week with two planning sessions for each section of negotiations. The second point jj is the fact that if nothing changes in the school system; and it always does change; ii that we are right in the middle of pupil population predictions as well as racial 1 composition by-grade, by school. So this is important as we get ready for our j planning for next year. Today, many of the administrators of this building spent jj two or three hours visiting with the members of the Biracial Committee. With all j apologies to the Board, it might appear that I am alibiing, but as I look at this information, whatever the Board directs, we will do the best we can, even if it is an Ij interim report. It would appear to me that when you talk about the definition of j! innovation, I don't think a school can be set up within this school system if it excludes any marked percentage or proportion of our pupil population. You can't do ii any sort of tracking to get pupils into this school. It must be open and available ;j to all pupils. When you talk about designing a curriculum; now I know Dr. Todd is ji good, but if he can do this in a week or two, his staff is even better than I thought they were. With all of this input, only the Board can make the decision. You would ;j need four to six months for such a study. The Board decides; the Board sets the priority; we have these other priorities pushing us that cannot be postponed under ;j any stretch of the imagination. Whatever the Board sets as a priority, that is what :j the staff and I will attempt to do. If we can postpone some negotiations sessions, 4 we will attempt to do it. The important thing is that we communicate with each other and not around each other, then we can maintain a strong professional school system. ij

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Mr. English - Any other discussion?

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Dr. Start - The only thing that bothers me about that amendment and the date is if we receive a report in June on this and we react favorably to that in June, that is past___ ; there is no question that we would then have to___ ; if we react favorably to that report and make certain decisions based on that report, we would then have to go back to the federal court, because that is past our May semiannual reporting. Before we could even begin to institute any decisions that we would make, we would have to go back to the court. I don't object to that, but it is going to take time. And so it would seem to me that it would be almost impossible to develop any type of an innovative school of any type prior to the beginning of next school year.

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MINUTES OF MEETING OF JANUARY 20, 1975 - CONT'D !r . #25

Dr. Start - cont'd

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Motion Re Innovative School Most of us would agree, that once the school year is started, that is not the time to all of a sudden in the middle of any semester create a new entity. What we are really I Feasibility Study talking about is '76-77- And you know, that smells to me like we are dragging our Committee Interim feet. We have been talking about this since April or May of this year. The staff has Report - cont'd done a lot of work on feasibility; many of them have already made up good opinions and ideas; and couldn't I propose, Dr. Lillard, that maybe it doesn't take all of this time; that the staff already has the ideas; that maybe all it needs is a few of "think-tank" sessions and these ideas put together with a consensus, and go with it? Dr. Lillard - It is even possible, Dr. Start, that even though it might not be a final report, that in six weeks or so we could even have an interim report and maybe the Board as they receive the report, might want to, as input by the Board, "dot some of the i's and cross some of the t's." The concept of a week or two, with all due credit to the staff, is in my opinion, and I have rarely used the word since I have been Superintendent, impossible. We have done the impossible before.

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Dr. Start - Let me ask you then, do you think that___ ; could we ask for an interim report by February 28?

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Dr. Lillard - No sir, I was thinking in terms of if you could give the staff a month | to six weeks, then we could give a report as of that date, what we had been able to accomplish. We might not have a complete or final report. In the meantime the Board might have enough input that they can answer some of these questions as well as the staff input. Dr. Lindley, when is your next negotiations session? (Dr. Lindley responded from the audience.) Wednesday of this week, and you are meeting on a weekly basis as well as a planning session on a weekly basis? (Dr. Lindley, again, responded.) So there are two half-days tied up for key Central Office staff.

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I i Mrs. Potts - What if we would ask for an interim report in mid-March?

Dr. Lillard - I really can't define and delimit completely. The Board has the framework, then all the Board has to do is make a decision; say when you want the report from the staff. Administrators deal with decision-making roles almost every day. I recognize the sensitivity and uniqueness of the situation we have at the present time.

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Dr. Start - Maybe let's backlog this motion back in last August.

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Dr- Kjob - That motion did not include the things that are mentioned here, Dr. Start; and you can talk about "foot dragging" if you like, but to me the importance of this program in this community, the importance that it could have, certainly deserves careful, thoughtful planning and structure. And as far as I am concerned, the outlook on it for the year of '75-76, I think, would be hasty.

Dr. Start - We have discussed that point.

|| Mr. English - Is there other discussion on the amendment? jj the amendment, please. (

j Mr. Ginn - Mr. Donwerth moved and Mr. McCray seconded that the reporting date be the | third meeting in June, which is June 16, 1975-

Mr. Donwerth - Of course we could receive any interim report between now and that time should the staff have a report, or should they complete it prior to that time, then we could accept it and move forward. | Mr. English - Mr. Clerk, call the roll, please.

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| On roll call, voting "Aye" on the amendment - Mr. Donwerth, Dr. Krob and Mr. McCray. Voting "Nay" - Mrs. Potts, Dr. Start and Mr. English. Mr. English declared that the amendment failed.

Any discussion on the main motion?

Mrs. Potts - I think rather than risk another 3-3 vote, I am going to try and amend my own motion. I would like to amend the motion to read March 15 - I move that the Innovative School Feasibility Study Committee make an interim report to the Board March 15, 1975Mr. Ginn - I am sorry, I didn't hear that. Mr. Donwerth - She is amending her motion to read rather than February 28 to March 15â&#x20AC;˘

Mrs. Potts - And adding interim report.

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! | i Mr. Clerk, call the roll on | j

i| Mrs. Potts -.Could you repeat the amendment?

| Mr. English - This takes us to the main motion now.

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I am adding interim report and March 15â&#x20AC;˘

Dr. Start - Is that a Board Meeting, March 15? Mrs. Potts - We probably ought to have a Board Meeting date.

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MINUTES OF MEETING OF JANUARY 20, 1975 “ CONT'D

#25 lotion Re Innovative School feasibility Study Committee Interim Report - cont'd

Mr. Ginn - The 17th is on Monday.

Dr. Lillard - The third Monday is March 17, St. Patrick's Day. Mr. Donwerth - For an interim report?

Mrs. Potts

For an interim report.

Mr. English - Do I hear a second on the.amendment?

Dr. Start - Yes, I will second that. Mr. McCray - As I understand now, for clarification, this is does not include recommendations?

an interim report and

Mrs. Potts - It doesn't say that it doesn't include recommendations.

Mr. McCray - I mean it is not expected that there will be recommendations?

Mrs. Potts - It is not expected that their job is not going to be done by that date. Mr. English - Okay; discussion?

Mr. Clerk, call the roll, please.

All members voted "Aye" on the amendment for an interim report on March 17, 1975English declared that the amendment carried.

Mr

Mr. Donwerth - I really feel like we had it nailed down to the go on for another year on just an interim report.

Mr. English - Now that takes us to the main motion. Any other discussion on the main motion as amended? Mr. Clerk, call the roll, please. i

On roll call for the main motion as amended, all members voted "Aye". declared the motion as amended carried. Mr. English - Any other unfinished business? Hearings ?

Statement flrs. Potts

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Mr. English

Anyone who wants to be heard under

Mrs. Potts - There are two things that we do need to get set up, and this isn't business, but it is arrangement for our future board meetings. I wanted to request of the Board, time at our next meeting for a report from the School Environment Commission. With your consent I would like to have this placed on the Agenda for next week's meeting (January 27, 1975)•

Mr. English - That is the Buchanan meeting.

Mrs. Potts - I have been serving on the committee drawing together a report from our Human Relations Retreat, and this group has requested that time be allotted at our next study meeting which would be the second meeting in February, that that would be our study report. So, also with your consent, could that be placed on the Agenda? Mr. English - Okay, by unanimous consent, unless I hear objections, I would assume that that is approved.

Statement Sr. Start

Dr. Start - While we are making plans for the future, I have planned to present to the Board the Management Study Committee recommendations at the next meeting. Not for action, but I will present the recommendations to the Board; not for action but to put on the docket. That is the Management Study Committee; next Monday, January 27• ADJOURNMENT

b #26 adjournment

A motion to adjourn was made by Mr. McCray and seconded by Mr. Donwerth, and carried. THEREUPON THE MEETING WAS ADJOURNED.

(A mechanical recording of this meeting is on file in the Clerk's office.)

MINUTES OF MEETING OF JANUARY 27, 1975

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THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A DISCUSSION MEETING IN THE AUDITORIUM, BUCHANAN ELEMENTARY SCHOOL,

4126 N. W. 18, MONDAY, JANUARY 27, 1975, AT 7:00 P.M.

PRESENT:

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Paul English, President Herbert Krob, Vice President Floyd Donwerth, Member C. B. McCray, Member Mrs. Pat Potts, Member Armond Start, Member

Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mr. English, and Mrs. Potts gave the invocation.

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j Call to Order

All the visitors present were welcomed by Mr. English.

I Visitors I Welcomed________

Roll call established that all six of the Board Members were present.

j Roll Call

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HEARINGS

Mr. English, after first advising speakers of the three-minute time limit allotted for each person who registers to address the Board, called on the following:

(1)

Russell Jackson - Teacher

(2)

Donna Moore - Teacher

(3)

Robert O'Bryan - Representative, Association of Classroom Teachers

(4)

Clyde Madden - Patron

(Relinquished time to Mr. O'Bryan.)

(Relinquished time to Mr. O'Bryan.)

Mr. O'Bryan spoke regarding negotiations. Following his remarks, Mr. O'Bryan responded to questions and discussion from members of the Board and Superintendent. Mr. English concluded the discussion by stating - "Thank you very much. I am sure that as Board Members we have now been made aware of some facts and allegations, and that as individual Board Members we can contact members of our negotiating team as we see fit, and express ourselves to them." Dr. Start - Mr. Chairman, may I ask Mr.

Johnson a question? Can theBoard meet with

its negotiating team in other than open meeting?

Mr. Johnson - The law contemplates that you will have representativesrather than Board Member. It might be permissible; it is ordinarily not done.

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Dr. Start -’The Board may have representatives meet with its negotiating team, but the Board as a whole cannot?

Mr. Johnson - Not as a Board; no. Mr. Madden's remarks were in regard to matters pertaining to the Oklahoma City school system.

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BUSINESS (1)

Consideration of the Court's correspondence of January 14, 1975, and the proposal to attorneys for the Defendant and the Plaintiff, in which the Court, in keeping with its Order of February 12, 1973, proposes to reappoint six members to the Biracial Committee for another two-year term.

Mrs. Potts - Mr. President, I would move that we just renominate these people that were already chosen by the Board. I haven't heard any complaints about any of these members.

Mr. Donwerth - Second. Mr. English - A motion by Mrs. Potts seconded by Mr. Donwerth.

Mr. McCray - We relate a lot to people living in our district. I don't know of any member of the Biracial Committee who lives outside of the district, or who would know if they all do live in the Oklahoma City Public School District.

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Mr. English - I don't know. names before?

Mr. Johnson, was that ever researched when we submitted

R. #27 Motion Re Reappo intme nt s to Biracial Committee

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MINUTES OF MEETING OF JANUARY 27, 1975 - CONT'D

| Mr. McCray - We would not have originally nominated anyone that lives outside, hut I there are changes of residence. It is possible that someone has moved outside the | district, and if so, that would be a reason for changing. If not, Mrs. Potts has a

R. #27 vtotion Re Reappointments to Biracial ommittee ont 'd

good motion.

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Mrs. Potts - I agree.

Mr. McCray - Mine was a question of verification only. |

Dr. Krob - Nominate them subject to that qualification.

{ | Mr. English - Would you accept an amendment? | Mrs. Potts - Yes.

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English - Dr. Krob, would you like to restate your amendment?

Dr. Krob - I would move then that they be nominated subject to being elector in the district.

a qualified

Dr. Lillard - You might read from the letter. Mr. Ginn, do you have letter from the Court's Magistrate? (Mr. Ginn produced a letter.)

a copy of the

Mr. Johnson - Under the Court's previous order, the Court reserves the right to make the appointment. A nomination or renomination that we would make would not be binding on the Court. Mr. English - We wouldn't want to be in a position of nominating someone who did not live in the district, if we didn't want to.

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Mr. McCray - That was my point. the district.

I have no reason to believe that they don't live in

Mr. Johnson - Mr. President, may I read from the letter?

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Mr. English - Yes. Mr. Johnson - "If for any reason you desire to object to the reappointment of any member nominated by you, or if any are unwilling to serve, you should submit new nominations by January 31, 1975If the Court does not hear from you by that date, it will proceed on the basis that you have no objections to any appointment, and that all of the members nominated by your client are willing to serve." So if we are going to object to anyone, we should make it known and make a nomination for it.

Mr. McCray - I am not objecting to any of the appointments. I have nothing in criticism of any member of the Biracial Committee. We, as a Board, must consider if we are recommending someone from the Board to the Court, to be sure that they do live in the district. I don't know anyone who seems to think that they have not checked it; without a doubt, probably they do all live there. It is something that we should check and see. If a nominee would live outside of the district, it would be an objection of this Board in renaming that one to the Committee.

Mrs. Potts - Would it be better then for us to handle this by not submitting this in an amended form, but request of the Court that this be a consideration to which the Court would give attention? Mr. Johnson - You could make that in the form of a recommendation, that you have no objections to present members of the Committee. Mr. McCray - We make the recommendations to the Court with the provision that members of the Biracial Committee live in the district.

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Mr. Johnson - You would have no objections to those that he has named. ■ — Mr. McCray - I would have no objections to any if they live in the district. Dr. Start - I think this is probably the second time C. B. should have kept still tonight. If he doesn't have any objections to the members that we have on there, let' proceed with that then.

Mr. McCray - Dr. Start, I have no objections provided they live in the school district and I have no one who has said to me that they live out of the district. It occurred to me that people who represent the district should live within the district. Dr■ Start - If we don't have any objections, go ahead and proceed.

Mr. McCray - If they lived outside the district, I would have an objection. Mr. English - Okay, we are back to that main motion with the amendment.

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MINUTES OF MEETING OF JANUARY 27, 1975 - CONT'D â&#x20AC;˘j

^| Mrs. Potts - I will withdraw my consent to the amendment and recommend that we send a || statement to the Court requesting that this be given full consideration'by the Court, that any member serving on the Biracial Committee should be a resident of the school district.

Mr. McCray - I would agree.

j R- #27

jMotion Re I I Reappointments to Biracial Committee cont'd

Mr. English - That is part of your motion now? Mrs. Potts - The motion would be that we renominate these three people, period. then, the recommendation would be added to it, the statement I just made.

And

Mr. English - For clarification - that part about the recommendation being added - is that a part of your motion?

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Mrs. Potts - That is not part of the motion; no.

Mr. English - I would think that if the Board is making a statement to the Court, that it should be included in the motion. If we are going to say that as a recommendation of the Board, then it should be in the motion, or else make a separate motion.

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| Mrs. Potts - All right, if Mr. Johnson feels that we wouldn't have any problems with a motion structured that way, I will leave it.

Mr. Johnson - As I understand the motion, it would be that you have no objections to those who have been named but you recommend to the Court that if any is found to be a i nonresident of the school district, that someone else be appointed? Mrs. Potts - That there should be reconsideration of anybody serving on the Committee.

! Mr. English - Mr. Donwerth, do you accept that amended statement? i

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Mr. Donwerth - I accept that amended statement. Mr. English - Any other discussion of the restated motion? please. Al 1 members voted "Aye" on roll call. restated and clarified, carried.

Mr. Clerk, call the roll,

Mr. English declared that the motion, as

Report - Attorney

Mr. English - It is not on the Agenda, but I would like to interrupt the Agenda and ask our Attorney to report on the lawsuit for which we were served this evening. Mr. Johnson - We have been sued and the application for temporary injunction has been set for February 4, 1975> to Show Cause whether a temporary injunction can be allowed I plan to prepare a motion to dismiss the lawsuit at that time on jurisdictional grounds. If that is not sustained, then go ahead and present evidence as to what has happened.

I Mr. English - Would it be of any benefit tonight to have a motion for the Board to | instruct you to defend us in this case? I ' ' | Mr. Johnson - As a precautionary measure, I would say so; although I have general authority which has never been questioned.

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i Mr. Donwerth - Mr. English, I have a motion. I speak as a member of the Oklahoma City Board of Education and as Chairman of the Superintendent Search Committee, a committee charged, among other things, with the responsibility of securing applicants for the J position of Oklahoma City Public School Superintendent. I understand that we have

been sued in Federal Court to enjoin us from doing anything in the selection of a new Superintendent until a Board Member is appointed or elected from District 5I would reemphasize the statement which I made recently at a meeting of the Board, that as Chairman of the Search Committee, regardless of whether we are under Court Order or not, I will not make a recommendation or suggestion to this Board for the appointment or selection of a Superintendent until there is a total seven-member Board of Education.

R. #28 Attorney Instructed to Oppose Case

Mr. Donwerth continued - However, in order that we will not be delayed and unable to proceed with the preliminary and preparatory work, I move that our Attorney be authorized and instructed to oppose the case for the school district and members of the Board.

Dr. Krob - I second the motion.

Mr. English - Moved by Mr. Donwerth; seconded by Dr. Krob. Any discussion of the motion? Floyd, you say you will not make the recommendation or suggestion, and I thought it was probably up to the Committee to make that kind of decision.

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MINUTES OF MEETING OF JANUARY 27, 1975 - CONT'D R. #28 attorney Instructed to Oppose Case :ont'd

Mr. Donwerth - As Chairman of the Committee, I won't personally make the recommendation I I don't have control over the Committee; I would oppose in the Committee, at least | I would try to talk the Committee out of making the recommendation to the entire Board i for that reason.

Mr. English - You are not saying, as Chairman of that Committee, that you wouldn't relay the wishes of the Committee, if it were otherwise?

Mr. Donwerth - No, Paul. Mr. English - I didn't think you were saying that.

Mr. Donwerth - That is correct, Paul. You probably will be at the meetings, and I am sure you will be very vocal on any recommendation that I would have. Mr. English - I haven't been very vocal lately.

Dr. Start - I would just like to ask Mr. Donwerth about that last sentence - "In order that we will not be delayed and unable to proceed with the preliminary and preparatory work..." Do you mean by that, that we will continue to eliminate candidates as we work; is that what you mean?

Mr. Donwerth - That is what I mean. Dr. Start - In other words, we will continue to work and eliminate candidates until we | get down to the 2 to 4 finalists? And at that point there would be no further elimination or anything until the member is seated from District 5? I Mr. Donwerth - No, Dr. Start, that is not what I intended for.it to say, and I don't

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read it that way myself. What I am saying is that after we get down to the minimum of 2 and maximum of U candidates. And I would hope that we would have 4 candidates to present to our Advisory Committees, as we planned in the beginning to accept the advice and the direction of the Advisory Committees toward making a recommendation to the entire Board. Dr. Start - After we receive their report?

Mr. Donwerth - Of course, after we have received the Advisory Committees' report, before we make a recommendation to the Board. This was the way it was originally agreed upon. Dr. Start - Right. It would appear to me as a member of the Committee that we are still quite a distance from getting down to our 2 to 4 finalists.

Mr. Donwerth - For that reason, Dr. Start, I would hate for us to be stalemated on proceeding with the paring of applicants so that we can come up with the finalists. Mr. English - Other discussion? Mr. McCray - Let me see if I understand. Much has been going back and forth tonight. Originally, you said Mr. Donwerth that the Search Committee was to seek applicants and accept them and_then pare them down, and then make a report to the Advisory Committees | and to the Ontirfe Board on the recommendations of the Search Committee. Do you want us I to reflect to the Court that we be allowed to continue in our elimination down to the | point of where it would go to the Advisory Committees and to the Board or go ahead

with the Advisory Committees and hold the recommendations to the entire Board now? That is the point that I need clarified.

Mr. Donwerth - And hold the recommendations to the entire Board? Mr. McCray - Yes; I am just asking for clarification. Mr. Donwerth - I would hope that the Search Committee would receive the input from the Advisory Committees prior to turning it over to the entire Board for consideration. If we are saying the same thing, then we agree.

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Mr. English - Your motion is to simply defend the case and not to set up any sort of perimeter? Mr. Donwerth - My motion is to authorize and instruct the Attorney to oppose the case in court for the school district and the Board Members.

Dr. Start - Suppose that I feel that the Board should appoint a person to District 5; ' and therefore, in a sense, would agree with a petitioner, then I would have to vote against your motion, wouldn't I?

Mr. Donwerth - Very definitely, Dr. Start, and if I were you, that is what I would do then, if you oppose it. Mr. English - I don't think he would have to. Dr. Krob - A member from District 5 would not necessarily be functioning up until the

48

MINUTES OF MEETING OF JANUARY 27, 1975 - CONT'D Dr. Krol - cont1 d

time it was brought hack to the complete Board.; Dr. Start - I would like to oppose the case in District Court, not because I don't particularly agree with the petitioner,, but I don't really believe that is the way to go about it. I am opposed of every time someone doesn't get their own way, they go to court. We have our courts all tied up with a lot of"mickey mouse" stuff, and so I oppose going to court with this kind of business, but on the other hand I sort of agree with the petitioner that we ought to appoint somebody, so I don't know how to vote on your motion.

R. #28 Attorney Instructed to Oppose Case cont'd

Mrs. Potts - My confusion on this is that if the two candidates who are running for District 6 mean what it sounds like they mean, we will have a seven-member Board possibly the 3rd of February. What point is the legal action or even the process of opposing if this whole situation may be resolved in a week? Mr. Johnson - We are to appear in court on February 4, 1975Board, I would like to have time to prepare.

If I represent the

Mr. Johnson - If the Board thinks after the Board is newly composed, that a Board Member from District 5 will be appointed shortly, I could so inform the court and ask the court to continue the matter.

Mr. McCray - I wouldn't have that reasonable assurance. Mr. Johnson - If the plaintiff is right in this case, this entire system could be closed down because they are saying that this Board can't take any official action until that vacancy is filled. If they are right, you are not meeting legally tonight. It is a serious question involved in it. I don't think it is one that we just allow to go by default.

j | | I Dr. Start - I am opposed to the action being taken, although I agree with the plaintiff - we ought to appoint somebody. What would be your recommendation? What kind of a | brief should we file with the court in answer to this suit? I

Mr. Johnson - In the first place, we have a jurisdiction question. The Board should take the position that it should not be enjoined from taking any official action as a matter of principle.

Dr. Start - On jurisdictional grounds?

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Mr. Johnson - On jurisdictional grounds; on the question of law. Dr. Start - Right; then that is the approach we should take.

Mr. Johnson - The Board should not be enjoined from taking any kind of action pending the filling of that vacancy; not particularly this, but just as an abstract principle of law. Mr. McCray - I agree.

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Dr. Krob - The motion speaks to that.

Mr. Donwerth - That is exactly what it says.

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Dr. Krob - The last sentence in the paragraph there is the motion, and that is all.

Mr. Johnson - That is really just what the motion says, just to oppose the case. All members voted "Aye" on roll call.

Mr. English declared that the motion carried.

DISCUSSION Mr. English presented Mr. Rodd Moesel, Cochairman of the School Environment Commission, who read a prepared report on the Environmental Development Program for Oklahoma City Public Schools. Following his report, Mr. Moesel introduced Dr. Si Bowlan, also Cochairman of the School Environment Commission. (A copy of the report is on file in the Clerk's office.) Mr. English presented Dr. Start who spoke regarding .the Management Study Proposal.

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Dr. Start - Colleagues on the Board, the committee that was appointed by the Board, which consisted of myself and Mrs. Potts and Mr. Donwerth, solicited proposals from organizations to conduct a management study in the Oklahoma City Public Schools. We sent our prospectus to about 20 management concerns nationwide. We received six very concrete proposals from very reputable firms. We have looked over all of these proposals and would like to submit to the Board at this time the proposal of Arthur Young and Company, which lies before you. We studied each proposal very carefully.

I Report - School Environment Commission

Management Study Proposal Dr. Start

49

MINUTES OF MEETING OF JANUARY 27, 1975 - CONT'D Management StudyProposal Dr. Start cont'd

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Dr. Start - cont'd

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I think the other committee members would agree with me that it is surprising how alike ji proposals of this sort can be, and the difference between the six firms' proposals j' was not great - cost-wise and what they propose to do. And we all felt that the jj proposal by Arthur Young was not only the best proposal but also the proposal that we ji could work most effectively with. I would submit at this time this proposal, and then ji the Board take action on this proposal at its next meeting. jj

Mr. English - Any questions?

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Mr. McCray - I want to raise an issue. I was waiting for the second to the motion. Since there is no second, I am going to have to say my piece. I don't think that the Board is in a position to spend $45,000 to $47,000 for this type of evaluation. I was opposed in the beginning of a management study, because as my experience would prove to me, we do not have a need for such a research in our Oklahoma City Public School System. I have been accused just recently of wanting to spend $7,000 or $8,000 for an additional election, which is not all of the facts of the case. This is a goodly amount of money, and one that we would unnecessarily spend. I would certainly vote definitely against this if it came to a Board's action.

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Mrs. Potts - These materials were brought so you would have time to study the proposal ji before you were called on to vote. ij 7

Mr. McCray - Dr. Start was asking for action by this Board tonight. stand you, Dr. Start?

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Did I misunder-

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Dr. Start - I said this is submitted for your perusal, and asked for action at the next Board meeting.

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Mr. McCray - All right, I gave that as a preliminary, and then I will have something else to say about it at the next Board meeting.

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Mr. Donwerth - Mr. Chairman, as a member of the Management Study Committee, I would like to submit a minority report. I feel that it would not be proper to initiate at this time a management study. Also, we will have a new Superintendent of Schools in the near future, hopefully who would want to have input into this matter. I agree with the entire committee on the recommended firm. I feel that we all did work this over and look it over real good. I think that the Arthur Young and Company proposal was the best proposal. However, I feel like the timing at the present time is wrong. But if the Board agrees that we do need a management study from an outside firm and we do not have the expertise within the system to conduct a management study, I would at least propose that we delay any action until we have a full Board and the new Superintendent of Schools.

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Mr. English - Any other discussion?

Mrs. Potts - I agree. All of the Board Members need to fully understand what would be involved in the management study. I would defend the need for it not from the point of view of anything being wrong with our school system, but from the point of view that this is an approach that many businesses and large concerns take, and this is the reason this. management study needs to come from outside the system; it needs to be objective. You and I know that I can't really do a good job of evaluating what kind of a job that I am doing, and you can't what kind you are, but we could probably evaluate each other. This is the reason for the objectivity of this kind of a study coming from outside the school system.

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Mr. Donwerth - I am not entirely in disagreement; however, what I am trying to do is delay action on this until after we do have. a full Board, and until after we have the new Superintendent. We are being unfair to the new Superintendent to make him into the Oklahoma City system and would not be allowed to have any input in any changes that the new Superintendent may have. I am not entirely in agreement that we could not select an evaluation committee from various parts of the staff and come up with a good proposal also.

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Mrs. Potts - Arthur Young and Company did our food management study.

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Mr. Donwerth - And did a great Job.

Mrs. Potts - And that was one of the considerations in selecting them to do this job, jl because they also are familiar with the workings of our school system and could j probably do a better job and do the follow-up afterwards. As to the timing, I really j don't think there could be better timing in terms of the fact that we will have a new j. Superintendent. If he can have some objective information available to him in i proceeding with his work rather than having to start out from strictly a subjective j point of view of what he sees, his job would be a lot easier. j

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Mr. English - Other discussion? Mr. McCray - I have other objections, but since Dr. Start's idea was that we would have this at the next Board meeting, I would hold any other objections until then.

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MINUTES OF MEETING OF JANUARY 27, 1975 - CONT'D Dr. Start - Or the following meeting - if you would like to put it off for two- weeks, that is all right, too. If you don't think it ought to he done next week, let's put it cfffor two weeks and have it for our discussion on the second Monday in February (February 10, 1975)•

Management Study Proposal Dr. Start Cont'd

Mr. English - Other discussion? Dr. Krob - If you should put it off for two weeks, you might have two new Board Members. One week to go over this, along with everthing else that they are going to do insofar as orientation is concerned, wouldn't give them very much time. ;

Mr. English - Other discussion?

Mr. Donwerth - I would like to commend Dr. Start on all the work that he did on getting the proposals out to the various companies. He did a fine job. Mr. English - If that is all the discussion on that item, I would call on Dr. Lillard for the report on the projected racial balances in the schools for 1975-76’ 1

______ Dr. Lillard ____ - Earlier I presented our predicted enrollments for the firt quarter of 1975-76. We are predicting a loss of 1,730 pupils, a decline of approximately 3i$This report projects the pupil membership by grade and race. You will note that the projected racial composition for each and every building in the school system is listed.| In summary, the report indicates, based on present pupil assignments, that the racial > composition of the pupil population will experience the smallest change in over one j decade or approximately 10 years. The racial composition is projected to increase | one-tenth of 1$ for 1975-76. In our November, 1974 report to the Federal Court, the overall racial composition of the school system was 28.3$. The Research Department predicts next year that will rise to 28.4$. A closer analysis will indicate that the four-year high schools are projected to increase from 28.9$ to 29-5$- The middle | schools are projected to increase six-tenths of 1$ or from the present 29-9$ to 30.5$* Fifth Year Centers will increase two-tenths of 1$ or from 32-3$ to 32.5$’ The kindergarten through the fifth year buildings will project a decrease of one-half of 1$; that is from 29-7$ to 29-2$. Kindergarten through the fourth grade buildings project a decrease of 1.1$ in the overall racial composition, from the present 26.1$ to ■ 25$. On the middle school level, only two schools would change more than 1$. Eisenhower - the black population is expected to increase 1.3$; at Jackson, the percentage will increase 1-5$’ On the high school level, the black percentage at Northeast is expected to decrease 3-6$. John Marshall should experience an increase of 1 32$. Douglass is continuing to experience a decrease, with the decline next year predicted to be a decrease of 3-3$’ Classen's black percentage would drop 1.2$, much like our pupil population totals or pupil projection of black enrollments, is stabilizing. Enrollment predictions for 1975-76 present a very positive picture in terms of the rate at which the pupil population is declining, and the percentage of the pupil population which is black. Based on the total predicted populations as well as an examination of the racial composition of each and every school, the staff and I can come to the Board soon with recommendations that go into consideration of the final May 1 report that is required by the Federal Court. During the next two to three weeks, the staff and I will be making recommendations to the Board for your consideration, keeping in mind not only the total population of any building, the predictions, but also the racial composition of that building.

Projected Racial Composition in the Schools 1975-76 Dr .- Lillard Llll„ Dr

Additional Dr. Lillard continued - Not relating to the pupil population predictions, Mr. English, Remarks I have one additional comment which relates to a topic that has already been discussed by the Board. I agree with Mr. O'Bryan completely that a Board meeting is not the place Dr. Lillard to negotiate. You have heard from Mr. O'Bryan, and he presented some information for your consideration; I would recommend that the Board consider hearing from the Chairman of the Board's Negotiating Committee. One member of the Committee was absent at the last meeting. To the best of my knowledge we have always gotten the mintues of" those meetings to the Board except the very last one. With the Board's permission, I would instruct Dr. Jesse Lindley, the Chairman of your team, to give a written report on this matter prior to next Board meeting (February 3^ 1975)- You could have the reaction from your Board's team to be considered, as you might want to react to this item at future Board meetings.

Mr■ English - I think that would be a good idea. Any discussion on the projected racial balances? It would appear right off that optimistically we could look to maybe no student reassignments on the basis of race for the coming year. Mr. McCray - I would agree unless something would happen that would be more than usual, Paul, to affect the change. Our Research Department's figures have been mostly accurate in the past.

Dr. Lillard - Going back into history, 1972-73 was our first year of implementing the Finger Plan. With the implementation of the Finger Plan, the racial composition of the school system changed 2-7$ that year. The second year of implementing the Finger Plan, there was a change of an additional six-tenths of 1$. This year was a change of an additional 1.6$. When we project maybe a change of one-tenth of 1$; again, considering the total population predictions as Mr. English pointed out, hopefully the situation is stabilizing. In conclusion, the picture is appearing very much brighter than it has been over the past several years in the Oklahoma City school system.

51

MINUTES OF MEETING OF.JANUARY 27, 1975 - CONT'D R. #29 Mr. English - The Clerk has handed me a note calling attention that there was not a Motion Re second to Dr. Start's motion, if that was a motion, and there is some question about Management Study whether this should be, the management study should be listed on the February 3rd Proposal_________ Agenda or the February 10th Agenda. Dr. Start - Let me move that we consider this on the February 10th Agenda. I move that we consider the management proposal on the Agenda for February 10, 1975'

Mrs. Potts - I will second. Mr. English - Okay, the motion made by Dr. Start and seconded by Mrs. Potts that the Board consider the management study proposal at the February 10th meeting. Any discussion? Mr. Clerk, call the roll, please.

Mrâ&#x2013; Donwerth - I am forced to vote "no" to reconsider it at that time, because I really i feel that we should have our new Superintendent of Schools before we consider going ahead with the management study. Mr. English - Other discussion?

Mr. Clerk, call the roll, please.

On roll call for the motion, voting "Aye" - Mrs. Potts, Dr. Start and Mr. English. Voting "Nay" - Mr. Donwerth, Dr. Krob and Mr. McCray. Mr. English declared that the motion failed.

ADJOURNMENT R- #30 Adjournment

A motion to adjourn was made by Dr. Krob and seconded by Mr. McCray, and carried.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

Approved the 3rd day of February, 1975-

52

MINUTES OF MEETING OF FEBRUARY 3, 1975 !| THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

l| OKLAHOMA, MET IN A REGULAR AND ORGANIZATION MEETING IN THE BOARD ROOM, ADMINISTRATION

^BUILDING, MONDAY, FEBRUARY 3, 1975, AT 7:00 P.M. f' 0

PRESENT:

I ti h i| l;

Paul English, President Herbert Krob, Vice President Floyd Donwerth, Member C. B. McCray, Member Mrs. Pat Potts, Member Armond Start, Member

l| IjOthers present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, ||Attorney; Geo. H. C. Green, Treasurer; Thomas Walsh and Bill Wilson, Auditors; Central ||Office staff members; representatives from patron and professional groups and news [imedia, and other interested persons. (Rosters on file in office of the Clerk.) y >1 The meeting was called to order by Mr. English, and Dr. Stanley B. Niles, former member ||of the Oklahoma City Board of Education, gave the invocation. !i liAll the visitors present were welcomed by Mr. English. ;iRoll call established that all six of the Board Members were present.

Presentation - Plaque of Certificate of Recognition and Appreciation to Dr. Moon and Dr. Krob respectively. We are pleased to have many citizens attending a meeting of the Oklahoma 0 Dr. Lillard. ijCity Board, of Education. It is my pleasure, on behalf of the Board and the members of lithe staff of the Oklahoma City School System, in a small way, to give appropriate | recognition to two gentlemen who have served well and who have served unselfishly. We I had limitations in terms of time, and in terms of resources. As we thought of these | people, we thought in terms that the reason they served on the Oklahoma City Board of I Education, very obviously was not for material gain; they served faithfully and || unselfishly, This is Just a small token of the esteem that their fellow Board. Members land staff members of the Oklahoma City School System hold them. I would at this time |ask Dr. Krob and Dr. Moon to come forward, please. || (Dr. Krob and Dr. Moon came forth to the rostrum.) ij

I Dr. Lillard continued - It has been tradition to present to the outgoing President of • the Oklahoma City Board of Education an appropriately inscribed plaque and gavel, |which was the symbol of his authority, We all feel that Dr. Moon used this gavel wisely [and judiciously - "Presented to Dr. F. D. Moon - 1974 President of the Oklahoma City II Board of Education - Member, 1972 - 197^ • " Dr. Moon, on behalf of all of your friends, Owe want to say "thank you."" Comments that you would like to make at this time, we : would welcome.

||Dr. Moon - Dr. Lillard, members of the Board of Education, press, all of these officers pof the Board,-ladies and gentlemen - it might have seemed at times as I sat there where ;l you are Mr. English and other Board Members when we endured far into the evening, and Pat best I believe one night at 12 o'clock before we adjourned the meeting, that it is i| useless for such an endurance, for such a fete, but already in retrospect I can look i|back and I can say to you that you serve a noble end. People are not always conscious |of one's services; they may not always recognize it in your day, but history has a way |of coming back and looking us over, and in so doing it brings out those who at one time Hmight have seemed lost. I will not take time to enumerate, for history is replete with such examples. Dr. Lillard, since you are bidding us adieu, I will say a word about a || great superintendent who has. given his best to make this a great school system. I |l came here; I was elected principal of Douglass High School in July, 1940, and I served || 21 years as principal of Douglass High School here in the city so I have followed, the ||history of this city personally for over 30 years now. And. I will say to you, Dr. ||Lillard, you rank among the top who have given of their services to this great system || of ours. And now I shall not burden you with any long speech; I appreciate the |recognition, this plaque. My wife is so gracious; she is here with me tonight; I wish I she would stand and let you see the lady who stands hard by my side. (Mrs. Moon stood in the audience.) She kept all of the papers of the transactions that took place during my illness. I Just finished reading through them just paper by paper, for each night |one paper, until I have just completed, them, and. I appreciate you members of the Board, jgreatly, even more than ever before, because you have been "through the mill" too. 1While I was in the hospital, you were catching it up here. But that is a way of life; |we have to go through the crosses and after awhile comes the crown. Tonight I want to jthank you Dr. Lillard and members of this Board for thinking of me and deeming me Iworthy. I shall give my best for this Board, for this system, which I shall treasure |in my memory always, and I shall through the years. And thank you so much that you Jthought about me, and I will have this in a conspicuous place in my home, 1314 N. E. 8th [Street, and I plan to be there. Some friend of mine asked me, "since so many are moving jnorth, are you still down there on 8th Street?" I said to him as I say to you, there ill plan to breathe my last breath, at 1314 N. E. 8th. And so anytime that you feel like q i

p

Call to Order Visitors Welcomed Roll Call

Presentation Dr■ Lillard

53

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D Presentation.Dr. Lillard cont1d

Dr. Moon cont'd

dropping by to have a word with me, just call me and be sure that I am at home, I because I am kind of a gadabout; I go places, and I will do more of it now. Thank you so much. Thank you and God bless you all.

Dr. Lillard - One of the many pleasures one has by serving as Superintendent of this great Oklahoma City School System, is the opportunity to associate with great men and women who have served on the Oklahoma City Board of Education. Beginning in 1966, I have served with sixteen (16) members. Oklahoma City has had a history and a tradition of stability and continuity on its Board. We have had a history of excellence, dedicated men and women; many from the very professional ranks who are willing to give of their time and energy to serve the boys and girls and the patrons, and the staff of this school system. Certainly none have demonstrated the attribute of clear and concise thinking any more or any better, more efficiently, than the gentleman that I am to recognize at this time. We have respected him and admired him as a member of the Oklahoma City Board of Education. "A Certificate of Appreciation presented to Dr. Herbert R. Krob for outstanding and dedicated service - Member of the Oklahoma City Board of Education - 1972 - 197^•" Dr*. Krob, my pleasure.

; «

h t ii

Dr. Krob - Dr. Lillard and members of the Board, ladies and gentlemen, I am overwhelmed.-; Dr. Moon, as another gentleman that I love and admire, his honesty and integrity, and ii in eloquence has expressed feelings thatare similar to mine in his acceptance of his :: plaque. I express those same thoughts. I understand that I am going to be given an h opportunity to say a few more words a little bit later on. Dr. Lillard, coming from you, the remarks that you made mean more to me than you will ever know, and I can only say "thank you"; and to the staff, those from whom this came, thank you again from the bottom of my heart.

HEARINGS

■

|

Mr. English introduced Mrs. Ruth Frazier, President, Association of Administrative and Professional Services Personnel, who presented a Certificate of Recognition as Teacher ;; of the Month, to Betty Shedrick, Teacher, Western Village School. Ms. Shedrick ) responded with appropriate remarks. s Mr. English, after advising the audience regarding the policy of the Board for those persons who register to address the Board, called on the following: Forrest S. Hill, John B. White, Clyde Madden, Carl Twidwell, and Rev. Goree James. Subjects by the speakers were related to positive action by the Board, legal proceedings of the Board and employment of blacks in the school system, an election to fill the vacancy of District 5> assignment of black students at Star Spencer High School, and other.

)

'j ) il J

MINUTES OF PREVIOUS MEETINGS R. #31 Minutes Approved

It was moved by Mrs. Potts and seconded by Dr. Start to approve the Minutes of January 20 and 27, 1975; as presented. Motion carried unanimously on roll call. LEGAL, FINANCIAL, AND LEGISLATIVE REPORTS

Attorney's Report

Mr. Johnson - Friday (January 31, 1975); I sent you a memorandum concerning the decision of the Tenth Circuit on our appeal on the reassignment of principals at Northeast and Douglass High Schools. I will send you another memorandum within the next two or three days concerning future action. One other item, tie Show Cause in the Federal Court case in the consideration of a replacement for the Superintendent of Schools, which we discussed at last meeting, is still set for tomorrow morning. I have prepared a Motion to Dismiss and a supporting Brief which I plan to file with the court. The case has been assigned to United States District Judge Fred Daugherty, It will not be necessary for any member of the Board to be present, although you are welcomed to be in court.

) h ) ij ;l |

Mr. English - Any questions?

;;

Mrs. Potts - In the material that we received from the Tenth Circuit Court, a part of the decision states "it was incumbent on the Board, in view of past practice, to ask for a hearing or some relief from the trial court if such was desired." I don't recall our having received this kind of advice. Was this a procedural error on our part that we did not ask for such a hearing?

l! j; ii ji i

Mr. Johnson - We have never asked for a hearing. It was our position that whenand if the issue was joined, that the hearing would be automatic. You will recall, in the dissenting opinion, Judge Breitenstein stated that point very definitely, that you didn't have to ask for a hearing under our constitution. We never have asked for a hearing, and never thought that it was necessary. We have been extended hearings when anything came up that was controverted by the Board.

I

Mr. English - Any other questions?

;

i|

i|

l| j|

5^

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D Attorney's Report - cont'd

Mr. McCray - Mr. Johnson, should the District Court have granted the hearing with our petition?

Mr. Johnson - Yes. Mr. McCray - Is that what has happened in the past? Mr. Johnson - The past practice has been to set a hearing whenever an issue is Joined. The statement made in the majority opinion that it had been the custom in the past, this statement in the order, was based on Just a statement made by the attorneys for They the plaintiff, There was not any evidence in the record at all showing that. The statement was accepted their statement without anything in the record to show it. erroneous, and in my opinion the court erred in accepting that statement as the truth without the record supporting the statement.

i

^Auditors' Reports

Mr. Thomas Walsh reported for the firm of Thomas and Company; and Mr. Bill Wilson reported for the firm of Moak, Hunsaker and Rouse. Each gave a routine report.

Treasurer's Report

Mr. Green gave a routine treasurer's report.

Mr. Parker - I distributed this evening a memo to the Superintendent and to the Legislative Committee. < j | 0

Mr. Parker continued and informed the Board of a meeting by Tulsa County and Oklahoma County House delegations; a meeting to discuss House Bill 1105. He mentioned questions asked by House Members while in the committee meeting. Mr. Parker informed the Board of a planned future meeting with a Tulsa County Senate delegation.

â&#x20AC;&#x2122;i

ij Mr. Parker's statements having been concluded, Mr. English stated - Any questions to j! Mr. Parker? Okay, I guess there are no questions. Thank you. R- #32 Reports Approved

p A motion was made by Mr. McCray and seconded by Dr. Krob to accept the reports as ji presented. Motion carried unanimously on roll call. SUPERINTENDENT'S REPORT

R- #33 Professional Trips Approved

It was moved by Mr. Donwerth and seconded by Mrs. Potts to direct the following persons to attend conferences as indicated: At no expense to the Board

n

(a)

Harold Wood, Cooperative Education Regional Meeting, Los Angeles, California, January 23-24, 1975- Expenses to be paid by the U. S. Office of Education. Confirmation.

i ! i

(b)

Carl-Ruble, National Association for Children with Learning Disabilities, New York City, New York, February 25-March 1, 1975- Expenses to be paid by the Central Council for Children with Learning Disabilities.

\

(c)

Virginia Lamb, Career in Foods Conference, St. Louis, Missouri, February 12-15, 1975- Expenses to be paid from Career Education Grant.

(d)

Gary Hornish, Career Expo '75^ Los Angeles, California, February 4-6, 1975* Expenses to be paid from Career Education Grant.

(e)

Tom DeSpain, Career Education Conference, Dallas, Texas, January 28-30, 1975- Expenses to be paid from Career Education Grant. Confirmation.

(f)

Martha Hayes and Maree Tarver, Title I Meeting, Dallas, Texas, February 13-14, 1975- Expenses to be paid from Title I funds.

| i1 ! |

!

i |

Jerry Rippetoe and George Atwood, National Association of Secondary School Principals Convention, Las Vegas, Nevada, February 7-12, 1975*

(b)

Bill Lillard, American Association of School Administrators Convention,

(c)

Aristle Russell, Regional Briefing on Family Educational Rights and Privacy Act, Dallas, Texas, January 28, 1975* Confirmation.

Dallas, Texas, February 21-24, 1975-

Motion carried unanimously on roll call.

i

i

At Board Expense (a)

]

f I

j !

j j | | i j

55

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

R-#35 Resolutions of Appreciation Approved

A motion was made by Mrs. Potts and seconded by Dr. Start to approve the following Resolutions of Appreciation:

; ;

(a)

Mrs. Helen V. Marlatt, Retired Principal, deceased January 15, 1975-

j

(b)

Miss Sylvia L. Billings, Retired Teacher, deceased December 28, 1975•

’

(c)

Miss Pearl Scales, Retired Principal, deceased January 20, 1975-

(d)

Mr. Henry J. Canary, Assistant Custodian - Capitol Hill High School, deceased January 22, 1975>

• i i

Motion carried unanimously on roll call.

The Oklahoma County Election Board has certified the tabulation of votes cast for the Mill Levy questions and for School Board Candidates at the Annual Election held on January 28, 1975:

Information to the Board Annual Election

; !

QUESTION NUMBER 1 EMERGENCY LEVY (5 MILLS) FOR GENERAL FUND YES 5^073

!

NO 9^8

i

QUESTION NUMBER 2 LEVY (5 MILLS) FOR BUILDING FUND YES 57^57

NO 1,093

: '

t

QUESTION NUMBER 3 LOCAL SUPPORT LEVY (10 MILLS) FOR GENERAL FUND YES 57257

■

\ ;

NO 1,082

ELECTION DISTRICT NUMBER 6

!

Cecil Dene Brown Leo Hise

i

3,50^ 2,290

Dr. Lillard presented Mrs. Annette Friedlander, Chairperson of the District Accountability Advisory Committee, who gave a report on the Accountability program in the Oklahoma City school system. Printed information was given to each member of the Board, a copy of which is on file in the office of the Clerk. Following the report, Mrs. Friedlander and Mr. Parker responded to questions and comments by members of the Board.

Report Accountability Advisory Committee

i 1

i i ; [

\

I

PERSONNEL REPORT R. #35 Personnel Approved

A motion was made Uy Dr. Krob and seconded by Mr. Donwerth that the listed persons be employed and that contracts with the teachers listed on the form approved be executed in the name of the District by the Superintendent or persons by him designated, also, that other personnel recommendations and information listed be approved. Motion carried unanimously on roll call.

il

i

56

MINUTES OF MEETING OF FEBRUARY 3, 1975 ~ CONT'D

—;

~~:

:

;?-■

:

Personnel

~

TERMINATIONS Major Classes of Terminations:

1.

Voluntary Resignation a. b. c. d. e.

Changing employment Leaving Oklahoma City Area Early Retirement V Personal Reasons No reason given

2.

Mandatory Retirement

3.

Notice of Dismissal

U.

Discontinuance of Employment a. b. c. d. e. f.

Termination from leave of ebsence Elimination of positionExpiration of employment period Unqualified for position Deceased I Abandoned position j

i

i

Q PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL ■

1 1

Terminations

Atkinson, Elrita Blackwell, Clarence Driggins, Barbara

Duncan, Cathy Eskridge, Marilyn Foutz, Sidney

Keffer, Evelyn

King, Sharon

Prichard, Bobby Sears, Frances

Starwait, Arlene Stewart, John

Tuel, Isis

Vann, Marsha

Employments

Annual

$8085.

B. S. C. S.U.

0

1-6-75

Webster Special Education

la

Webster Language Arts

1-17-75

Id

Taft Science

1-17-75

lb

Webster Special Education

1-2-75

Dick, Lynda

la

Eisenhower Special Education

1-15-75

Jones, Ellise

8085.

B. S. C. S.U.

0

1-13-75

Eisenhower Special Education

Id

Harding Math

1-17-75

ha

Central Special Education

1-17-75

la

Capitol Hill Middle Librarian

3-5-75

Scott, Patricia

81i7O.

B. S. C. S.U.

0

1-2-75

Capitol Hill Middle Librarian

lb

Wheeler Primary

1-2-75

Hobson, Vicki

78U5

B.S. O.S.U.

1

1-20-75

Wheeler Primary

Id

Capitol Hill High Math

1-17-75

Id

Spec. & Aux. Services Elementary Counselor

1-3-75

la

Grant Math

1-3-75

Id

Hoover Science

1-17-75

lb

Curriculum Foreign Lang. Cons.

1-10-75

Id

Edwards Intermediate

1-17-75

Berry, Saundra

7990.

B. S. C. S.U.

2

1-17-75

Edwards Intermediate

57

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

APPROVED EXP.

DEGREE COLLEGE

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Terminations Waters, Robert

Waugh, Sheri

la

Star Spencer Science

12-20-75

la

Eisenhower Special Education

12-20-75

Employments

Annual

Stout, Darrell

$7700.

B. S. C. S.U.

0

1-2-75

Star Spencer Science

White, Patsy

Ayers, Elizabeth

7700.

B.S. O.S.U.

0

1-16-75

Eisenhower Language Arts

Davis, Gwendolyn

Barris, Judy

3850.

B. S. C. S.U.

0

1-16-75

Heronville 1/2 Day Kdgt.

Lochridge, Mary

Cook, Linda

8000.

M.A. O.S.U.

0

1-2-75

Northwest Classen Social Studies

Palmer, Michael

Lowe, Rebecca

73A5-

B.AO.U.,

1

12-10-75

Grant Math

Benton, Barbara

McCreery, Betty

7700.

B.S. Phillips

0

1-2-75

Central Language Arts

Foltz, Sharon

Shirley, Della

8730.

-B.S. Lang. 1

7

12-19-75

Classen Home Economics

Allocation Reassignments Donaldson, Angela

7990.

B. A. C. S.U.

2

1-2-75

Star Spencer Language Arts

Metcalf, Meredith

7700.

B.A. . C.S.U.

0

1-2-75

Roving Substitute

Renfro, Jackie

3850.

B.S. O.U.

0

1-2-75

Dewey 1/2 Day Kdgt. . 1 j

i. . NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL Transfers

Employments

Annual

Potter, Ezell

Allard, Mary

$8000.

Richmond, Dorsie

Gaylor, Georgiana

7990.

B.A. S.U.

Burleigh, Dorris

Parham, Ida

781x5-

Huff, James

Turner, Peter

3850.

0

1-20-75

Mayfair Reading Resource

2

1-2-75

Dunbar Intermediate

B.S. O.C.U.

1

1-2-75

Oakridge Primary

B. S. C. S.U.

0

1-17-75

Douglass Social Studies

M.Ed. C.S.U. 1

Leaves of Absence

â&#x20AC;&#x201D;

Parental Leave Henderson, Marilyn

Northeast Business Education

1-31-75

Little, Joann

Truman Intermediate

1-17-75

Pierce, Janet

Willow Brook Kindergarten

12-17-75

Ellis, Lendell

8835.

M.Ed. C.S.U.

5

12-17-75

Willow Brook Kindergarten

Reynolds, Deanna

Moon Center Special Education

1-17-75

Sayles, Elizabeth

8085.

B.S. O.U.

0

1-16-75

Moon Center Special Education

Sloan, Betty

Willow Brook Primary

1-6-75

Holland, Norma

7700.

B.S. S.W.S.C

0

1-8-75

Willow Brook Primary

1 - S.U. - Southern University - Baton Rouge, Louisiana

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D _ ____

[ Personnel________

____________ _________

PERSONNEL

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

â&#x20AC;&#x153;

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

PROFESSIONAL EDUCATIONAL

Leaves cf Absence

Employments

Annual

O'Hern, Patricia

$8085-

B.S. c.s.u.

0

1-8-75

Mark Twain Special Education

Holland, Patricia

7700.

B.S. S.W.S.

0

1-2-75

Hoover Math

Professional

Murray, Nancy

Edgemere Primary

1-10-7$

Capitol Hill High Social Studies

1-6-75

Legislative Bengtson, L.H.

Hl Health Weir, Twyla

Deceased Biggs, Dorothy

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Terminations

Blackbum, Elaine Foster, Eddie

Hale, Carrie

Hall, Lola

Hill, Linda King, Rosa

McCreery, Betty

Pack, Linda Schwake, Mary

Sewell, Pauline Thacker, Barbara

Williams, Sharon

Employments

Monthly $355.

0

1-20-75

Mad i son Reading Aide

Id

Madison Reading Aide

1-17-75

McNeal, Marcia

le

Parmelee/McKinley Material Center Aide

12-20-71+

Butler, Tonie

355.

0

1-6-75

Parmelee/McKinley Material Center Aide

Id

Lincoln Reading Aide

12-16-71+

Nolan, Ruth

355.

0

1-16-75

Lineoln Reading Aide

la

Instructional Serv. Media Aide

12-31-71+

Id

Special Services School-Comm. Couns.

12-9-71+

le

Westwood Bilingual Aide

1-10-75

Gaddy, Rosa

367.

1

1-H+-75

Westwood Bilingual Aide

la

Central L.R.T.A.

12-20-71+ Shultzaburger, Carol

355.

0

1-2-75

Central L.R.T.A.

le

Personnel Intermediate Secy.

1-13-75

lb

Engineering Junior Secretary

1-7-75

1+00.

0

1-13-75

Engineering Junior Secretary

ltd

Douglass Instructional Aide

12-20-71+ Brown, Brenda

355.

0

1-7-75

Douglass Instructional Aide

la

Northeast Instructional Aide

1-2-75

Clayton, Margaret

355-

0

1-6-75

Northeast Instructional Aide

le

Capitol Hill Middle Library Clerk

12-19-71+

Bellows, Mary

355.

0

1-2-75

Capitol Hill Middle Library Clerk

1

1 - L.R.T.A. - Learning Resource Teacher Aide

Farrow, Lana

1

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

1

Personnel

NAME

---. - ..... - -

-..

ASSIGNMENT

-- -------- ---- --- -------- -

PERSONNEL

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

"

ASSIGNMENT

CLERICAL

Terminations

Employments

Monthly

Guthery, Millie

Kuepker, Janis

$190.

3

1-6-75

Personnel Administrative Sec'y.

Bryant, Mary

$127.

6

12-12-71

Lee Instructional Aide

Carpitcher, Pauline

$35$.

0

1-2-75

Madison Indian Ed. Aide

Garrison, Jacqueline

$355.

0

1-7-75

Coolidge Teacher Aide

Henson, Barbara

$177.50

0

1-2-75

Rockwood % Instructional Aide

Davis, Patricia

$355.

0

1-2-75

Nichols Hills Teacher Aide

Parker, Betty

Cooper, Rita

$355.

0

12-16-71

Willard /Mark Twain MCA 1

Tomes, Elnora 1 - MCA - Media Center Aide

Hutcherson, Mittie

$355.

0

11-11-71

Grant Attendance Clerk

ADDITIONAL POSITIONS

Title I

TRANSFERS

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CLERICAL

Leaves of Absence

Employment

Monthly

Stegall, Faye

$355.

Ill Health

Cook, Betty

Grant Attendance Clerk

12-2-71

Capitol Hill Middle Reading Aide

1-6-75

Parental Leave

Robinson, Jo Alice

1 - LRTA - Learning Resource Teacher Aide

0

1-6-75

Capitol Hill Middle LRTA I'

60

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

jPersonnel_________

PERSONNEL NAME

1---------------------- - ------------------------------

1

ASSIGNMENT

EFFECTIVE DATE

NAME

1 SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Terminations Adams, Leatrice

Cook, Anita Darling, Rhonda

Stone, Flora Cambron, Margaret

Gallegos, Beth Marzette, Anna Wilson, Deborah

le

Columbus Cook

12-13-71

le

Webster Cook

12-20-71

le

Douglass Helper

1-2-7$

le

Putnam Heights Helper

12-20-71

le

Unassigned Helper

12-18-71

la

Unassigned Helper

12-18-71

la

Unassigned Helper

12-$-71

le

UnassSjned Helper

12-18-71

Employments

Hourly

Simpson, Alice

$2.30

1-3-7$

Webster Cook

â&#x2013; ^Applications Processed Arubuola, Marva

$2.00

12-13-71

Unassigned Helper

Burns, Dolores

$2.00

1-3-7$

Unassigned Helper

Cook, Curry J.

$2.00

12-$-71

Unassigned Helper

Davis, JoAnn

$2.00

12-20-71

Unassigned Helper

^Awaiting Assignment

! NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE

*Awaiting Assignments

Employments*

Hourly

Decker, Gleny

$2.00

12-18-71

Unassigned Helper

Easterling, Rosa

$2.00

12-17-71

Unassigned Helper

Forrest, Maxine

$2.00

1-7-7$

Unassigned Helper

Franklin, Melvia

$2.00

12-9-71

Unassigned Helper

Harris, Rosa

$1.00

12-9-71

Unassigned Student Helper

Harvey, Sharon

$2.00

1-3-7$

Hooser, Betty

$2.00

12-17-71

Unassigned Helper Unassigned Helper

Johnson, Sharon

$2.00

1-7-7$

Unassigned Helper

Jones, Dorrene

$2.00

1-7-7$

Unassigned Helper

Jones, Pink Ella

$2.00

1-3-7$

Unassigned Helper

Joseph, Hazel

$2.00

12-13-71

Unassigned Helper

Nance, Geraldine

$2.00

1-3-7$

Unassigned Helper

Parker, Joyce

$2.00

1-7-7$

Unassigned Helper

Ridgeway, Elizabeth

$2.00

12-2-71

Unassigned Helper

61

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

Personnel

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

FOOD SERVICE Employments *

Hourly

Sanders, Sandra

$2.00

12-18-71

Unassigned Helper

Saulsberry, Evelyn

$2.00

1-2-75

Unassigned Helper

Simonsen, Joyce

$2.00

12-10-71

Unassigned Helper

Snow, Carmen

$2.00

12-10-71

Unassigned Helper

Thompson, Deirdie

$1.00

12-16-71

Unassigned Student Helper

Tinoco, Betty J.

$2.00

1-7-75

Unassigned Helper

Woodberry, Jurline

$2.00

1-2-75

Unassigned Helper

^Awaiting Assignment NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

TRANSPORTATION Termination

Baghvardani, Masoud

le

Employments

Monthly

Wickware, Vemell

$190.

1-6-75

Bus Driver

Owens, Lewis E.

$195.

12-5-71

Bus Driver

Bus Driver

1-6-75

Bus Driver

12-25-71

Bus Driver

1-3-75

Bus Driver

12-5-71

Bus Driver

12-20-71

Bus Driver

12-20-71

Eiland, Lanell

$250.

1-6-75

Bus Driver

Bus Driver

12-18-71

Jackson, Michael

$190.

1-2-75

Bus Driver

Bus Driver

12-6-71

James, Carl

Bowen, Richard

$190.

12-9-71

Bus Driver

Owen, Lewis

Cox, Sharon

$190.

1-2-75

Bus Driver

Poplin, Lynn

$195

12-11-71

Relief Driver

Winslett, Vincent

$190.

12-17-71

Relief Driver

Bowen, Richard Caldwell, Betty Jamerson, Louis

Owens, Lewis

Speicher, Darwin Threatt, Walter

Williams, Arthur

le le le

le le le le

Sj

H b i!

62

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

I Personnel________

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CUSTODIAL

Terminations Bettes, Dale Cooks, Corrie E.

Davis, Harold Fields, Quintin

Fitzpatrick, Maurice

Haley, Jimmie

Hastings, Tydarl

Hill, Leoatis Hyman, Alfred

Inglish, Thomas Lee, Darrell

' Lewis Jr., Nelson i

Metcalf, Anthony

i Milton Jrâ&#x20AC;&#x2122;. , Ray

Id

Douglass Substitute

1-6-75

Id

Rogers Substitute

12-20-71*

le

All Schools Floorman

1-3-75

Id

All Schools Substitute

12-16-71*

le

Telstar Substitute

12-6-71i

Id

Douglass Floorman

12-10-71*

Id

Star Spencer Substitute

12-20-71*

lb

Jackson Floorman

12-26-71*

Id

Administration Bldg. Floorman

12-16-71*

Id

Eisenhower' Floorman

1-1-75

le

All Schools Substitute

12-10-71*

Id

All Schools Substitute

12-10-71*

le

Eisenhower Floorman

12-17-71*

le

Moon Floorman

12-13-71*

ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CUSTODIAL Terminations McDonald, Edward Obi, Anthony Parks, Larry ----------------------------------

Id

Longfellow Floorman

12-10-71*

le

All Schools Substitute

1-3-75

le

Prairie Queen Substitute

11-8-71*

All Schools Substitute

12-26-71*

le

Belle Isle Substitute

12-31-71*

le

Hoover Floorman

12-25-71*

le

Woodson Laundry Floorman

12-31-71*

la

All Schools Floorman

1-6-75

la

Administration Bldg. Substitute

12-10-71*

le

All Schools Substitute

12-10-71*

le

Heronville Floorman

12-11-71*

Ritter, Daniel Sieman, Mona 1 Underwood, Eugene L

; Underwood, John

: Underwood, Oscar

Wymer, George Wymer, Sandra

Zable, Alvan

Employment

Monthly

Miller, Ricky

$1*30.

Heronville 12-13-71* Floorman

63

MINUTES OF MEETING OF FEBRUARY 3, 1975 " CONT'D

Personnel________ I

PERSONNEL ASSIGNMENT

NAME

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CUSTODIAL

Terminations McDonald, Edward Obi, Anthony

Parks, Larry

Ritter, Daniel â&#x2013; "V. Sieman, Mona Underwood, Eugene

Underwood, John

Underwood, Oscar Wymer, George Wymer, Sandra

Zable, Alvan

NAME

Id

Longfellow Floorman

12-10-711

le

All Schools Substitute

1-3-7?

le

Prairie Queen Substitute

11-8-711

la

All Schools Substitute

12-26-7U

le

Belle Isle Substitute

12-31-7U

le

Hoover Floorman

12-2?-7k

le

Woodson Laundry Floorman

12-31-7U

la

All Schools Floorman

1-6-7?

la

Administration Bldg. Substitute

12-10-711

le

All Schools Substitute

12-10-711

le

Heronville Floorman

12-11-711

ASSIGNMENT

EFFECTIVE DATE

Employment

Monthly

Miller, Ricky

$li30.

NAME

SALARY

12-13-711

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

Heronville Floorman

ASSIGNMENT

CUSTODIAL Terminations

Employments

Monthly

Bennett, Nathaniel

Caldwell, James B.

$130.

12-11-71

John Marshall Floorman

Black, Nellie

Underwood, Barbara

$110.

12-26-71

All Schools Relief Matron

Cook, Kenneth

Bonner, Rufus

$110.

12-11-71

Central Floorman

Fails, Maurice

Woodley, Alphonzo

$130.

12-26-71

Classen Floorman

Goodman, Nathaniel

Mote, Joe A.

$130.

12-26-71

All Schools Relief Floorman

Jackson, Larry

Parker, Bert B.

$130.

12-26-71

Parker Floorman

Jackson, Leonard

Cossey, Chester

$110.

12-26-71

Telstar Floorman

Jones, Jewell

Camp, Bennie

$130.

Stand Watie 12-11-71 Floorman

Murphy, Frank

Rosales, Stephen

$160.

1-7-7?

Pike, Samuel

Stark, Jackie

$110.

Jefferson 12-11-71 Floorman

Stokely III, Rueben

McCauley, Billy

$110.

12-11-71

Eugene Field Lie. Floorman

Woodson Laundry Washman/Truck Driver

6U

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

!wtâ&#x20AC;&#x2122;

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CUSTODIAL

Transfers

Employments

Monthly

Caeser, Leonard

Watson, Ralph

$1*1*0.

12-20-71

All Schools Relief Floorman

Coleman, George

Bennett, Nathaniel

$170.

12-9-71

Moon Lie. Floorman

Fails, Maurice

Phillips, Charles

$190.

1-6-75

Star Spencer Lie. Floorman

Homer, Calvin

Richard, Jackie

$150.

12-18-71

Administration Bldg. Floorman

Hudspeth, James

Roberts Jr., Booker

$130.

12-11-71

Service Center Floorman

Kemp, Tommie

Washington, George

$110.

12-11-71

Northeast Floorman

Knight, Aaron

Field, Joe W.

$110.

12-11-71

Rogers Floorman

Mumford, Claud

Underwood Jr., Oscar

$110.

12-11-71

All Schools Relief Floorman

Scheulen, Billy

Hyman, Alfred

$130.

12-11-71

Administration Bldg. Floorman

Stewart, William

Mumford, Willie

$130.

12-11-71

Marshall Floorman

Thompson, James

Sparks, Leslie

$130.

12-11-71

Star Spencer Floorman

Watson, Howard

Minter, Henry

$110.

12-11-71

Marshall Floorman

/

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CUSTODIAL

Employments

Hourly

Substitutes Amy, Doyle M.

$2.00

1-3-75

Berry, William

2.00

1-3-75

Cooks, Corrie E.

2.00

12-16-71*

Cossey, Chester

2.00

12-12-71*

Dean, Darwin

2.00

1-2-75

Denson, Bill

2.00

1-3-75

Harrell, Michael

2.00

12-20-71*

Hastings, Tdyarl

2.00

12-12-71*

Jackson, James

2.00

1-2-75

Johnson, Kenneth

2.00

1-3-75

Johnson, Nolan

2.00

12-12-71*

McBroom, Leroy

2.00

12-10-71*

McCormick, Bobby

2.00

12-19-71*

Madison Marshall Rogers Telstar

Eisenhower

Hoover Dewey

Star Spencer

Longfellow Eisenhower

All Schools Green Pastures

All Schools

64

MINUTES OF MEETING OF FEBRUARY 3, 1975.- CONT'D

I

PERSONNEL NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CUSTODIAL Transfers

Employments

Monthly

Caeser, Leonard

Watson, Ralph

$1*1*0.

12-20-71

All Schools Relief Floorman

Coleman, George

Bennett, Nathaniel

$170.

12-9-71

Moon Lie. Floorman

Fails, Maurice

Phillips, Charles

$190.

1-6-7?

Star Spencer Lie. Floorman

Homer, Calvin

Richard, Jackie

$190.

12-18-71

Administration Bldg. Floorman

Hudspeth, James

Roberts Jr., Booker

$130.

12-11-71

Service Center Floorman

Kemp, Tommie

Washington, George

$110.

12-11-71

Northeast Floorman

Slight, Aaron

Field, Joe W.

$110.

12-11-71

Rogers Floorman

Mumford, Claud

Underwood Jr., Oscar

$110.

12-11-71

All Schools Relief Floorman

Scheulen, Billy

Hyman, Alfred

$130.

12-11-71

Administration Bldg. Floorman

Stewart, William

Mumford, Willie

$130.

12-11-71

Marshall Floorman

Thompson, James

Sparks, Leslie

$130.

12-11-71

Star Spencer Floorman

Watson, Howard

Minter, Henry

$110.

12-11-71

Marshall Floorman

1

NAME

ASSIGNMENT

EFFECTIVE DATE

NAME

SALARY

DEGREE COLLEGE

APPROVED EXP.

EFFECTIVE DATE

ASSIGNMENT

CUSTODIAL Employments

Hourly

Substitutes

Amy, Doyle M.

$2.00

1-3-75

Berry, William

2.00

1-3-75

Cooks, Corrie E.

2.00

12-16-71i

Cossey, Chester

2.00

12-12-71*

Dean, Darwin

2.00

1-2-75

Denson, Bill

2.00

1-3-75

Harrell, Michael

2.00

12-20-71*

Hastings, Tdyarl

2.00

12-12-71*

Jackson, James

2.00

1-2-75

Johnson, Kenneth

2.00

1-3-75

Johnson, Nolan

2.00

12-12-71*

McBroom, Leroy

2.00

12-10-71*

McCormick, Bobby

2.00

12-19-71*

Madison Marshall Rogers Telstar

Eisenhower

Hoover Dewey Star Spencer

Longfellow Eisenhower

All Schools Green Pastures

All Schools

McCaleb, Terry

SECURITY

Shew, Fred

MAINTENANCE

Terminations

CUSTODIAL

NAME

Id

le

Douglass Campus Officer

Maintenance Plumber

L

ASSIGNMENT

12-13-711

12-13-711

EFFECTIVE DATE

2.00 2.00

2.00

White, Archie D. Williams. Leslie

Williams, Mark

Nichols, Henry

Monthly $605.

2.25

2.00

Rose, Bevin C.

Pennalo, Alan J.

2.00

Price, Kenneth

2.25

$2.00

Morgan, Jack L.

Brewer, Richard

Hourly

SALARY

Employments

NAME

PERSONNEL DEGREE COLLEGE

APPROVED EXP.

12-16-71i

12-26-711

12-26-7U

12-12-711

12-13-7U

1-6-75

1-6-75

1-6-75

1-7-75

EFFECTIVE DATE

Douglass Campus Officer

Temporary

Temporary

Burbank

Pierce

Hoover

Marshall

Belle Isle

Woodson Laundry

ASSIGNMENT

MINUTES OF MEETING OF FEBRUARY 3, 1975 ~ CONT'D PAYROLLS, ENCUMBRANCES, GENERAL BUSINESS AND PURCHASING

i R- #36 It was moved by Mr. McCray and seconded by Mrs. Potts to approve recommendations #1 and #2 (ratification of January payrolls and authorization of February payrolls) and | Approval of payment of encumbrances as listed for January 16-28, 1975- Motion carried unanimously Payrolls and Encumbrances on roll call. j

Purchasing

R- #37 Approval of Items B-l thru B-9

A motion was made by Mr. Donwerth and seconded by Dr. Krob to approve Items B-l through B-9 as follows: 1.

i

Purchase of Electrical Fixtures and Supplies Purchase of electrical fixtures and supplies (light fixtures, exit fixtures, refractors, and mercury ballasts) for use by Orchard Park and the Maintenance Department from the following companies which submitted the low quotations:

$

253-38 2,774-40 _____ 310-72

Hunzicker Brothers Scovil and Sides Hardware Co. John A. Cole Company

Total

$

3,338.50

These purchases are to be charged to Account BL 5620.05-

2.

Approval for an Adjustment in Agreement

j Approval for an adjustment in our agreement with Bob Brown Supply Company for an increase in the price paid for acetylene welding gas and cylinder demurrage costs > * as follows: Adjustment New Cost J Current Cost Acetylene $5-8O/c cu. ft. $1.30/c $7•20/c cu.ft.| I1 .01/day 11^/day Demurrage 10^/day (after 30 days) (after 30 days)

3-

|

Purchase of Custodial Supplies

Purchase of custodial supplies (paper towels and toilet tissue) for warehouse | stock from Tyler & Simpson Company which submitted the low quotation in the amount \ of $32,970.00 is to be charged to Account G 65O.OI. j

4.

Purchase of Flags Purchase of flags (U. S. and Oklahoma) and brackets for warehouse stock from the following companies which submitted the low quotations:

E:

Betsy Ross Flag Girls, Inc. Thompson Book & Supply Co.

Total

j

$

144.00 906.96

$

1,050.96

These purchases are to be charged to Account G 240.00.

j

5-

I

Approval of confirmation purchase of films, cassettes, and teaching aids for Right to Read Program. This purchase in the amount of $916.19 is to be charged to Account G 240.01.

i‘ || fj j|

6.

j

b

•I

Purchase of Language Masters and Word Picture Programs

-

r-r.—

.

■

"

Purchase of language masters and word picture programs for use by Henry Reading Center from Thompson Movie Supply, Inc. This purchase in the amount of $506.85 is to be charged to Account 1230.03, Title III-8, and has been approved on our National Institute of Health Grant.

I* >| h ij

Confirmation Purchase of Films, Cassettes and Teaching Aids

7-

Acceptance of Low Estimate to Repair Diesel Engine

Acceptance of the low estimate from J & N Machinery to repair diesel engine (remove engine, install new pistons and liners, etc.) of equipment #3107, Caterpillar Loader for the Maintenance Department. Total repair cost not to exceed $2,400.00 and is to be charged to Account BL 5620.05.

i j j

|

| j j

I

8.

Authorization of an Agreement to Prepare TV Programs Request of authorization of an agreement with Dr. Ann Carlton, English Department,

Oklahoma City University, to prepare, moderate, and present six (6) 30-minute TV programs for the Broadcasting Center; including the preparation of six (6) brochures listing the readings and synopsis of each program. Rate of pay to be . $50.00 per program and $50.00 per brochure. This expenditure, in the total amount of $600.00, is applicable under our Corporation of Public Broadcasting Grant and is to be charged to Account CPB 240.01.

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D R. #37 Approval of Items B-l thru B-9 - cont'd

9-

Purchase of Teaching Aids Purchase of teaching aids (television programs and student profile folders) for ii use hy the Broadcasting Center and Learning Center Project from the following ;i companies (quotations and materials available only from the designated distributors):,'

Public Television Library Educational Progress Corporation

$

780.00 1,500.00

Total

$

2,280.00

These purchases are to be charged to the following Accounts:

*230.06, CPB **240.01, Title I-10 Total

$

780.00 1,500.00

$

2,280.00

*This purchase has been approved on our Corporation of Public Broadcasting Grant. **Ihis purchase has been approved on our Elementary and Secondary Education Act Application.

Motion carried unanimously on roll call.

The Central Food Service Department Statement, December 31, 1974, was submitted as information to the Board.

Central Food Service Statement

Mr. English - I notice we have $528,173-07 in cash in Liberty National Bank, it says, and that is a pretty healthy, sign.

Mrs. Potts - Could I ask a question on that particular item? Is this money in an interest-bearing account? We are talking about the $528,173-07-

Mr. Ginn - No, it is not; it is operational. Mrs. Potts - Would it not be possible for this money to be so deposited?

Mr. Green - You mean that it may be invested? Mrs. Potts - Yes.

Mr. Green - That lies with the Board. Harry (Johnson) could tell us about the legal aspects - whatever action the Board would take.

Mr. Johnson

i;

h

- I was under the impression that it had been invested.

ii

Mr. Green -No; it never has been. Mr. English

- Legally it could be?

ii

Legally it could be invested; there isnorestraint?!

Dr. Lillard*- One of the positive aspects, you have not been confronted withthis problem in the past. Central Food Service has not been in this good a condition. It is something we need to look at rather closely. We will soon be getting into the time of year where you might be considering, possibly considering large purchases for replacement of items in the Food Service area.

:> ii ;;

Dr. Krob - The contemplation on satellite operations, too, with equipment etc., would probably deplete a good part of that.

1 1

Mrs. Potts - Would it be possible perhaps to get a recommendation from our staff about this for next week as to whether either this amount or part of this amount might be invested? Any time there is a possibility of our money drawing interest rather than lying idle, we want to try and do that. Dr. Lillard - Mrs. Potts, we would want to look at it closely, in terms of working with Mr. Shepard and Mrs. Stubbs; in terms of some of the very very immediate plans for these monies within the next 30, 60 to 90 days; what some of their recommendations are. Taking that into consideration, we could give additional advice or counsel to the Board.

i

a

b

i'

ii

1 ii

j

ij ij

i'j 7

ji 3 ii ii

Mrs. Potts - Would that be possible next week, do you think?

ii

Dr. Lillard - In terms of an interim report; maybe not a final recommendation to invest or don't invest. You will have a report.

!â&#x2013; ij

Ii

I Mr. English - Investment of that amount of money for a month brings in a good return. | J Mr. Green - Interest now on 30 days is about 7$-

$ n ii

i Mr. English - Good.

ij

j

.

i

68

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

5 ji (! s d

â&#x20AC;&#x153;WRITTEN PETITIONS AND COMMUNICATIONS None. NEU BUSINESS

Statement - Dr. Krob - Mr. Chairman, in the light of the Attorney's Report that we received, I Dr. Krob would like to read into the minutes a part of Judge Breitenstein's dissent on this principals assignment case. If we appeal to the Supreme Court; if the Supreme Court reversed the District Court, I don't know that I would vote to send the principals back to their original schools. They are happy; they are doing a good job. This is a matter of principle. Judge Breitenstein, in his dissent, said - "Turning to the merits, the question is whether in the exercise of its equity powers a federal court can order the transfer of two specific principals because of their race. No authority is cited in support of this proposition and I am aware of none. True, a court in the exercise of its equity powers can order assignment of teachers to achieve a degree of faculty desegregation, Swann vs. Board of Education, 402 U. S. 1, 19- However, we are concerned with the assignment of administrators, not teachers. The court did not justify its order on the ground of need for teacher desegregation. Without supporting evidence, it treats the presence of black principals as symbols of racial discrimination. No question is raised as to the competence of the two individuals. Without constitutional limitations, management of schools is a local matter to be handled by the chosen representatives of the people. Swann vs. Board of Education, 402 U.S. at 16, and Milliken vs Bradley, 9^+ S. Ct. 3112, 3125 and 3127* New Rider vs Board of Education, 10 Cir., M-80 F. 2d 693, 700, cert, denied i+14 U. S. 1097, says that: 'The judiciary is not designed to operate and manage school systems.' The Board has the responsibility of operating a unitary school system and when it does not do so it may | be brought to task by the court. (i might say that this has been done.) At the same ; time the Board, in the performance of its duties, has the power to hire, fire, ( discipline, and assign its executive officers. It, not the court, operates the schoolsi I find nothing in the record which justifies the conclusion that the transfer of two black principals from schools, in which more than half of the student population is white, is necessary to, or even desirable in, the operation of the desegregation plan which the district court has adopted, this court approved, and the Board accepted. By rejecting the Board's proposal and ordering the transfer of two executives the court entered the field of management, a function of the Board, and substituted its judgment In so doing it abused its discretion and usurped power delegafor that of the Board. I would reverse." ted to the Board. |r. #38 Dr. Krob continued - In the light of Judge Breitenstein's dissent, I would move that iBoard Approval to the Board appeal this problem to the Supreme Court. (Appeal Principals (Assignment Case it is necessary. However, didn't Mr. Johnson Mr. Donwerth - I will second that if (to Supreme Court tell us that it would automatically be appealed?

((

(j

I! ! | | i( h j | ( i ( I |

(|

Mr. Johnson - I stated that my impression was that when we first decided to appeal to the Tenth Circuit, the Board thought that it should be carried as high as it should go. That was my understanding of the action of the Board when it originally decided to appeal.

i

Mr. Donwerth - I will second Dr. Krob's motion. Mr. McCray -*My statement does not relate to particular people, it relates to the thought that the court is assigning personnel which was the obligation of the administration and the Board. It represented a constitutional right that these people have. I objected on the principle as was pointed out by Judge Breitenstein. I agree that we should appeal it to the highest court. Mrs. Potts - Mr. Johnson, What would be the cost to the school district of going to the Supreme Court.

Mr. Johnson - With your permission, I would prefer to investigate and then give you accurate figures. I will report to you within the next few days.

Mr. English - Any other discussion?

Mrâ&#x2013; Donwerth - We have the caliber of principals in the Oklahoma City schools that can adapt to a situation. I believe that the principals involved in this case have adapted very well and are doing a great Job in the area that they are reassigned. However, I believe there is a principle involved here. .1 think that we should pursue the matter. | Mrs. Potts - I agree with the principle; this is extending the jurisdiction of the ! court into a school administrative matter. That is an overextension of the authority | of the court. I would like to see this vote put off on this motion until we do have ! j

the cost to the school district. vote on the issue.

Without the financial information, I do not want to

Mr. McCray - Isn't it our policy that a new motion made and seconded would become active at the following Board meeting, not at the meeting where it is presented?

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

L #38 ! toard Approval to I

Lppeal Principals | Lssignment Case | ;o Supreme Court | ■ cont'd

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Mrs. Potts - That would, solve the prohlem. Mr. Johnson - I will try to have the figures at that time.

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Mr. English - Any other discussion on that item? Dr. Start - Would we run into a prohlem in voting on this motion next week when the person who made the motion is no longer a member? I am willing to vote on this tonight. The motion has merit. A vote tonight would solve the problem of voting on a motion made by someone who is no longer a member of the Board.

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Mr. McCray - He (Dr. Krob) is a member of the Board at the present, but that could present a problem. Being knowledgeable of amounts which we have spent in the past on appeals, I assume that it would not be any enormous amount of money. Would you not agree on that, generally speaking, Mr. Johnson?

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Mr. Johnson - Yes; we are required to print a record. current cost on printing.

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I would want to check our

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English - Could you give us a "ball park" figure?

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Johnson - I really don't know, Mr. President; it wasn't any large amount.

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English - Are we talking about $1,000, about $5,000; $500?

Mr.

Johnson - Mr. Ginn could probably give you a better figure than

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What did thelast one cost?

I could.

Mr. Ginn - Approximately $1,000 or less for printing plus other costs.

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Mr. English - Is that specific enought that we could vote tonight? If it is agreeable,.! we would vote. Any discussion on the motion by Dr. Krob and seconded by Mr. Donwerth? ii Mr. Clerk, call the roll, please.

All members voted "Aye" on roll call. Remarks - Dr. trot)

Mr. English declared that the motion carried.

REMARKS

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Mr. English - Does any member of the Board have a remark?

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Dr. Krob - If I may, for a few moments. Mr. Chairman and members of the Board, Dr. Lillard, Administrative Staff, Teachers, Certified Personnel, Employees, Patrons ■ I would like to take this opportunity to thank you for giving me the privilege of occupying this position for the past three years. It has been an experience, and I b won't use any other adjectives along with that word. It has been an education for me in many respects. I know that there has been disagreement insofar as the Board is j concerned; there has been disagreement insofar as teachers are concerned, as far as i staff is concerned, as far as patrons are concerned. I can retire from this Board !j sincerely thinking that I have always done what I felt was best for the system and :■! for the children in this system, and that itself gives me a great deal of satisfaction Jj I am not saying that I have 'always been right. I would like to especially, again, express my appreciation to the teachers for the input that I have had from them; to ji the certified personnel, for the staff that I think is very competent, very efficient. ;i There are many individuals in it that have been a source of information to me that il has made this job, this position much easier than it would have been without them. To Dr. Lillard, for his advice and counsel, I am grateful. He, of course, in my !• opinion, is Without peer, I guess you might say insofar as the School Superintendent !j is concerned, and I don't envy this Board in trying to select a man to fill his shoes, is I would give Rev. Brown, who will succeed me, my best wishes insofar as his tenure y on this Board is concerned, and I would ask that the patrons, not only of the district !i from which he was elected but all over this city, give him perhaps more input than they gave me. There are many things that come before this Board that a person needs i to use some judgment on. You cannot always do perhaps what you as an individual would ; like to do; you have to take many other factors into consideration. And again in I closing, not justifying my actions, as I have said before, I am sincere when I say ; 'that I conscientiously tried to do what I felt was best for this system and the b children. I thank you for giving me the privilege and opportunity to serve in this j capacity. Thank you. y

Remarks - Mr. fcCray

Mr. McCray - I wish to express to Dr. Krob how much his service on the Board has h meant to the Board. I think his wise judgment and his counsel have been invaluable. H I have appreciated his attitude in everything that he has done and the decisions that -j he has made as a fine and outstanding member of the Board. Certainly I will miss him, |i but look forward to working with his replacement and hope that his wisdom, and I am li sure it will, will meet that of his predecessor. b

Remarks - Mrs. Potts

Mrs. Potts - Dr. Lillard aptly stated that perhaps one of the biggest contributions b Dr. Krob has made to the Board has been stability; that is very much a part of him as [i a person. Will Rogers once said that he never met a man he didn't like. I don't ij think anybody ever met Dr. Krob who didn't like him, and we are going to miss you. b

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

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Remarks Mr. English - Herb, as one who came on the Board the same time that you did and Mr. English happened to d^aw the four instead of the three, I have really enjoyed having you on the Board, because you are always calm and cool and collected. No matter how hot it got out there, you really took the heat well. And you stood tall when it was not the popular thing to be standing tall. The greatest compliment to a Board Member, personally, I think is the fact that you did your homework. I found that when an issue was coming up, you worked on it; you studied it, and you knew where you were on it, and I appreciated that very much, and I ccmpliment you on it. Remarks Mr. Donwerth

Mr. Donwerth - Dr. Krob, it has been a real privilege serving with you. I can't tell you how much I have valued your advice and stability that you have lent to this Board I am sure that all of the Board Members will miss you immensely. I know that Mr. Brown will do a great job in your chair, and that you can rest assured that the Board will unite.

Dr. Start - Herb, you. know you and I have been on the opposite end of the pole on many many issues, and. I was reminded of that when the remark was made about our democratic society. You ; know we can disagree; you can hold your position and I can hold my position; you have one vote and I have one vote, but we can still be friends, and that is the essence of democracy. Dr. Kroh - Thank you all.

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(At this time Mr. English called for a ten-minute recess.)

PART II Following the recess, Mr. English reconvened the meeting and introduced Mr. Barry Albert, Secretary, Oklahoma County Election Board, who presented to Mr. Dene Brown a Certificate of Election to membership on the Oklahoma City Board of Education.

Mr. English then introduced The Honorable Stewart Hunter, Judge, Juvenile Division > District Court of Oklahoma County, Oklahoma, who administered the Oath of Office to Mr. Brown. (FOur-year term of office.)

iOath of Office

Following the Oath of Office taken by the newly elected member of the Board, Mr. Dene Brown, roll call established that the six members of the Board were present.

|Roll Call

Mr. English then called for an item on the Agenda -- Consideration - Appointment of a member to the Oklahoma City Board of Education representing District 5â&#x20AC;˘

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Dr. Start - Mr. Chairman, I would like to place in nomination Freddye Williams to the seat in District 5-

Mrs. Notts - Second.

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Appointment of Member RepresentSing District 5

Mr. English - Any other nominations? If there are no other nominations, the nominations are closed. Discussion? Mr. Clerk, call the roll, please. Mr. Ginn - Mr. Brown. Mr. Brown - Aye. Mr. Donwerth - I feel.compelled to stick by my conviction and vote "no", not for this candidate but to seat any candidate by appointment rather than an election, However, I would like to reserve the right to change my vote after roll call.

The remaining four members voted "Aye", after which Mr. Donwerth changed his vote to "Aye". Mr. English declared that the motion carried unanimously and Mrs. Freddye Williams was the new Board Member from District 5>

Mr. McCray - Mr. Chairman, in an effort to be cooperative and not to be misunderstood as being against an individual, against the lovely lady that was appointed by the Board, I voted "yes". I had heard the remarks and confirmation of the new member from District 6, and I voted. "yes" in favor of Mrs. Williams. Williams, I have not changed my I feel that in any convictions about a member elected rather than being appointed, area that the district people should have their right to select their own member. However, I feel sure and have no doubt that Mrs. Williams will be very dedicated and If it were to do over again, worthy of the appointment to this Board of Education, and I had the opportunity, I would vote for the election as I did the last time; this was my conviction.

Mr. English asked that Mrs. tered the Oath of Office to District 5â&#x20AC;˘ (Mrs. Williams school district election, or

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Williams come forward, at which time Judge Hunter adminis- Oath of Office her as the newly appointed member of the Board representing(Mrs. Freddye appointment for a period extending until the next regular iWilliams January 27, 197^.) |

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

R. #4o

Dr- Lillard presiding, asked for nominations for President of the Board. Mrs. Potts ;i nominated Mir. Paul English. After inquiring of additional nominations and there being |j none, Dr. Lillard asked the Clerk to call the roll for the nomination of Mr. English for President for 1975- Six members voted "Aye", and one member (Mr. English) abstained. Dr. Lillard then congratulated Mr. English as President of the Board.

Election of President

Mr. English reassumed the Chair and continued with the meeting.

R. #41 Election of Vice President

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Mr. McCray nominated Mr. Floyd Donwerth for Vice President of the Board. Dr. Start i; nominated Mrs. Potts for Vice President of the Board. Mr. Donwerth then stated Mr. English -- Mr. McCray, if you have no objections, I would like to remove my name ■; from nomination as Vice President and request that we elect Mrs. Potts by acclamation. ]

Mr. McCray - If that is your pleasure, Mr. Donwerth, and your request, I will accept that.

On roll call for the nomination of Mrs. Potts as Vice President, six members voted "Aye", and one member (Mrs. Potts) abstained. Mr. English declared that Mrs. Potts had been elected as Vice President.

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R. #42 Election of Clerk

Mr. Donwerth nominated Mr. Hugh B. Ginn for Clerk of the Board. On roll call for the nomination, all members voted "Aye". Mr. English declared that Mr. Ginn was reelected as Clerk of the Board.

R. #43 Election of Deputy Clerk

Mr. McCray nominated Mrs. Vivian Stevenson for Deputy Clerk of the Board. On roll call for the nomination, all members voted "Aye". Mr. English declared that Mrs. Stevenson was reelected as Deputy Clerk of the Board.

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R. #44 Election of Attorney

Mr. McCray nominated Mr. Harry Johnson as Attorney for the Board. On roll call for the nomination, all members voted "Aye". Mr. English declared that Mr. Johnson was reelected as Attorney for the Board.

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R. #45 Election of Treasurer

Mr. Donwerth nominated Mr. George H. C. Green as Treasurer of the District. On roll ?! call for the nomination, all members voted "Aye". Mr. English declared that Mr. Green was reelected as Treasurer of the District. ■

R. #46 Election of Assistant Treasurer

Mr. McCray nominated Mr. Hugh B. Ginn as Assistant Treasurer of the District. On roll call for the nomination, all members voted "Aye". Mr. English declared that Mr. Ginn was reelected as Assistant Treasurer of the District.

Information to the Board Re Depositories for School Funds

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NEW BUSINESS

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Information to the Board regarding depositories for school funds:

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American J^,nk of Commerce

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Capitol Hill State Bank and Trust Company Central National Bank Citizens National Bank and Trust Company City National Bank & Trust Company Fidelity Bank, National Association First National Bank of Britton First National Bank & Trust Company of Oklahoma City First State Bank & Trust Company Friendly National Bank Grant Square Bank & Trust Company LibertyNational Bank & Trust Company cf Oklahoma City May Avenue Bank & Trust Company Medical Center State Bank Northwest Bank Oklahoma National Bank Penn Square National Bank Shepherd Mall State Bank Southwestern Bank & Trust Company Spencer State Bank State Capitol Bank Stock Yards Bank The Village Bank

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Fiscal Agencies:

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Liberty National Bank & Trust Company of Oklahoma City First National Bank & Trust Company of Oklahoma City

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

R< #47 Permission to Pay Premiums on Bonds

A motion was made By Mr. Donwerth and seconded By Dr. Start to pay premiums on Bonds as follows: (a)

Treasurers' -- amount of Bonds, $350,000; annual premium - $2,000 each.

(B)

Blanket Fidelity Bonds - covering all Board of Education Employees (Treasurers' not included) amount of Bonds $2,500; annual premium $550.00. This premium is prorated to the General and Central Food Service Funds.

Motion carried unanimously on roll call.

It was moved By Mrs. Potts and seconded By Dr. Start to authorize the Treasurer to, within statutory limitations, invest and reinvest school district funds as they Become availaBle. Motion carried unanimously on roll call.

j R. #48 Authorization to Invest and Reinvest School ; District Funds

R. #49 Motion Re Composition of Superintendent Search Committee

Mrs. Potts - I move that composition of the Superintendent Search Committee he extend- j ed to include the entire Board as a committee of the whole. | i Dr. Start - Second. I i Mr. English - The motion was By Mrs. Potts and seconded By Dr. Start that the i Superintendent Search Committee he expanded to include the entire Board.

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Mr. McCray - I would like to pose a question, Mrs. Potts, since you made the motion. The Search Committee was selected by the Board; there were seven members of the Board at that time. There was no lack of support in any district. Having met with the | Search Committee for many sessions, I wonder why it was necessary to forego the | elimination process from the Search Committee, which Mr. English, our current President | made the motion, and return to a full Board. I don't have any objections, and I * would like to make this clear, to a full Board's decision; that is the democratic way. i The elimination procedures are tedious and long. Consequently they should be narrowed | down. Later the entire Board would not have so many decisions to make. I had no j direct negative thinking from any member of the Search Committee; I thought it was a j most agreeable committee in everything that we had done. I felt that all members of I the Search Committee were dedicated; were trying to do a good job for this school | system. So that is why I saw no necessity in changing it. | Mrs. Potts - The motion is the result of some of the issues that have arisen in the

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past few months, and is an attempt to involve the selection of the Superintendent as much as possible from the entire district; that he will have an optimum support from the people.

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Mr. Donwerth - I would like to comment. I was forewarned that this motion was going I to be brought up this evening. When I called a meeting of the Search Committee for noon Friday and yourself and Dr. Start could neither one attend, I was sure that this would happen. But to this good day, and to the best that I can remember, we have not had one vote that we were not unanimous on in the Search Committee. I don't foresee any reason that.,we would have a vote that we would not be unanimous. The motion was j originally made by, at that time the Vice President of the Board, Mr. English, and it passed unanimously, that the Search Committee would function until they could arrive at a workable number of our finalists, of no less than two or no more than four. Finalists would be notified that their names were being submitted to the Advisory Committees. Each Board Member named one person to four separate Advisory Committees. Now, you might say that we are eliminating the Advisory Committees. We are now not trusting the Advisory Committees. We are going to turn the people over to them (the Advisory Committees) to come back with a recommendation to the Search Committee, and then turn the four finalists to the entire Board for the Board to make their final | decision. This is the way the original motion was made and passed unanimously. I I really don't understand the reasoning in wanting the entire Board on the Search { Committee. I don't understand where we are without representation from an area of i the school district. The original motion took care of that. | Mr. Brown - Mr. Donwerth, I would like to remind you that there are two of us who have not been involved in any of these proceedings. I would like to be involved in the process. Among other, as my campaign proceeded, I was continuously questioned about what was going on in the Superintendent's race; the names were in the paper that probably shouldn't have been. There are a lot of names before the Board; I would like to look at their dossiers. It is a very important decision and I would like to look at them; I just want to be involved. Mr. Donwerth - The criterion was presented; applications were presented; however, some of the applicants have been betrayed by their names leaking to the press. This was part of the criteria that the invitation stated that we would follow. Applicants understood this. We are now going to applicants and telling them that we are changing the procedure that we set out when we originally invited applications. We should stay with our original motion and continue through a process of elimination, cut the number down to the no less than two or no more than four candidates and present to the

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D R. #^9 Motion Re Composition of Superintendent Search Committee - cont'd

Mr. Donwerth cont'd

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Advisory Committees, and let these committees make the recommendations to the entire Board. The Board will then make the final selection.

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Mrs. Potts - This motion would not make the importance of the Advisory Committees any less.

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i Mr. English - Any other discussion?

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j Mr. McCray - The only difference that was existing in the Search Committee which may jj | have precipitated this, was the Committee's refusal to grant the ex officio member the :i : right to vote until it came to the Board. And this could have, of course, precipitatedi; | such an action which I think probably is without reason, really. jj h

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Dr. Start - No, I don't think so, Mr. McCray. I think the die was cast when the original committee was enlarged from three to four members. As you will recall, the original motion was for three members of the Board to serve as the Search Committee, and then subsequently this committee was then enlarged to four. And with the current President serving as ex officio, that immediately had four committee members plus an ex officio member, and my reason for supporting this motion is to involve the other i two members serving as a Search Committee in the exact context in which the motion was made. And I think at this time we owe it to new Board Members to be involved as a Search Committee. This committee in no way is going to make the selection. It is I going to narrow the field down to two to four as Mr. Donwerth has already said. Then these applicants will be placed before our Advisory Committees; these Advisory Committees would then give their report to the Board and then the Board will select the one or not select anybody, whatever it might be. And so I really believe that the Board serving as a committee of the whole is the way we ought to do it at this point. The reason I was not at the meeting Friday, was that I was notified on Thursday, and I had a previous commitment that I couldn't change.

Mr. Donwerth - I will accept that, Dr. Start; however, regardless of what we say, we are undermining the Advisory Committees. You say that this entire Board will select the finalistsand then present them to the Advisory Committees. What input can the Advisory Committees have from the four finalists when this Board has made up its mind when they present the finalists to the Advisory Committees.

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Mr. English - Any other discussion?

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Mr. Clerk,

call the roll.

Mr. McCray - One question before the roll call.Am I to assume that the Board in its ij entirety will have the same precaution as to keeping confidentiality that we gave to the people who applied; is that right?

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Mr. English - I am sure that is correct.

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executive session until such an

Mr. English' - Mr’. Johnson, what is your advice?

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Mr. Johnson - I think that to be a consideration of employment even though it is screening. I think it would be legal.

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Mr. McCray - A situation happened that I don't want to have repeated. We did tell the people that did apply, that we would keep their application confidential. I do not relate that this would be an expression against the news media. I think they are very fine dedicated people.

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Mr. Brown - Mr. McCray, I want to assure you that if this motion is passed, that I intend to keep confidentiality.

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Mr. McCray - Mr. Brown, I would expect that of you, and that is why I wanted to make Mrs. Williams

- And. I should like to state that it would he in strictest confidence.

Mr. English -

Any other discussion or declaration?

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Mr. Clerk, call the roll, please,

On roll call, voting "Aye" - Mr. Brown, Mrs. Potts, Dr. Start, Mrs. Williams and Mr. English. Voting "Nay" - Mr. Donwerth and Mr. McCray. Mr., English declared that the motion carried.

Mr. Donwerth - I will accept that we now have the entire Board of Education as the Search Committee. However, I do believe that we should instruct the Clerk of the Board to notify each person that has applied for the position that we are doing away with the criteria that we set out in the beginning, and that we have a new procedure, The people have a right to know that have applied from outside the school system.

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it a declaration of my concern.

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Dr. Start - You may have made up your mind, but I don't intend to make up my mind until I hear from the Advisory Committees.

Mr. McCray - And that the Board will meet in an elimination has been made?

R. #50 Motion Re Notification to Applicants for Superintendent

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

Mr. English - Is that in the form of a motion? Mr. Donwerth - That is in the form of a motion.

Mr. English - I am unclear on exactly what is included, in that motion.

Mr. Donwerth - I make a motion that the Clerk of the Board would he instructed to notify all of the applicants that the entire Board of Education is now the Search Committee, and not like it was in the Beginning when we solicited their application.

i R. #50 Motion Re Notification to Applicants for Superintendent cont'd i !

Mr. English - You have heard the motion By Mr. Donwerth, is there a second? Dr. Start - We never told the applicants how many were serving on the Search Committee. We still have a Search Committee; what difference does it make to the applicants how many are on that committee?

Mr. Donwerth - We did tell all of the people within the system how many were on the Search Committee. Mr. McCray - I will second the motion.

Mr. English - Motion By Mr. Donwerth and seconded By Mr. McCray. Mr. Brown - If it makes Mr. Donwerth feel Better aBout what we have done, then I certainly support him in that move.

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Mr. English - Any other discussion of the motion?

Mrs. Williams - And Mr. Donwerth you did say those outside of the Oklahoma City school system, or all of them?

Mr. Donwerth - The ones within the system, most of them will prohahly find it out anyway. Dr. Lillard - They are prohahly listening right now.

Mr. Donwerth - The people that do not have access to the local papers would not have . knowledge of it. Mr. English - Okay, any other discussion? All members voted "Aye" on roll call.

Mr. Clerk, call the roll, please.

Mr. English declared that the motion carried.

Dr. Start - I would like to move the appointment of a committee of the Board to work with Mr. Green in the selection of a new Treasurer. Mrs. Potts - Second the: motion.

Mr. English - Motion By Dr. Start and seconded by Mrs. Potts that the Board create a committee to seek applicants for Treasurer. Any discussion? Mr. Clerk, call the roll, please.

All members voted "Aye" on roll call.

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R. #51 Appointment of Committee Re Selection of a New Treasurer

Mr. English declared that the motion carried.

Mr. English - In keeping with that motion then, I would appoint, with their approval, C. B. McCray, Dene Brown and Dr. Start, with Dr. Start as chairman of the committee.

Appointment of Committee

Dr. Start - I would like to move the approval of the proposal of Arthur Young and Company, entitled A Proposal to Conduct an Organization Study and a Management Methods Review of the Oklahoma City Public Schools.

R- #52 Approval of Management Study Proposal

Mr. English - Motion by Dr. Start; is there a second?

Mrs. Potts - Second.

Mr. Donwerth - I believe that since we do have two new Board Members that we shouldn't ask them to vote on this tonight, maybe we shouldn't break away from the policy of the Board on this one item anyway, and give them a chance to study what they are voting on. Mr. English - In anticipation of possible occurrences here tonight, I had asked the Clerk of the Board to send to the new Board Member, and since the new Board Member had indicated in the press as to whom he might be voting for, as a courtesy to that person I also asked the Clerk to send that person information pertaining to the innovative high school and to the management study proposal, and copies of the management study proposal along with the minutes of Board meetings for the past two months, I believe, were sent to Mr. Brown and Mrs. Williams. However, we might ask them if they are prepared to act tonight.

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D R. #52 Approval of Management Study Proposal - cont1d

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Mr. McCray - Are we foregoing all policies of the Board relating to new motions? we setting them aside and saying that they don't mean a thing to us anymore?

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Mr. English - I think, Mr. McCray, that the intent of the Board's policy was that we would not have surprise motions, that an item which was clear "out of the Blue" would come Before the Board and we would he expected to vote that night on that item. As you recall, last week we had the presentation of the management study proposal, and it was discussed at that time. I think, as a matter of fact it was a vote at that time against putting it on the February 10th docket; so I feel personally that this is within the intent of the Board's policy that items be presented a week in advance of the vote by the Board. Of course, even that policy is voided at times by the Board. Mr. McCray - I think it is the will of whoever wants it or who doesn't want it, Mr. President.

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Mr. English - That is probably true. and if it doesn't, it isn't.

If the majority of the Board wants it, it is;

Mr. Donwerth - Mr. McCray made the motion to begin with that we set this policy, and his motion was that the only way we would deviate from the policy was by the majority of the Board. At that time you amended the motion yourself that it was not by the majority of the Board but by unanimous decision of the Board or unanimous consensus of the Board. Now if we are going to vote on this tonight, I would like to ask Mr. Brown and Mrs. Williams a question. Were you both at the meeting last week, the meeting we had last Monday?

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Mrs. Williams - I was not.

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Mr. Donwerth - Then at that time and because I served on the Management Study Committee to consider this, I totally agreelwith the rest of the committee that we could not do any better than Arthur Young and Company. If we are going to have this study, this is the company we should use. However, at the meeting last week I did make a minority report. The timing is wrong on this, if for no other reason because we are selecting a new Superintendent, and he should have some input into implementing some new ideas of his own prior to the management study.

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Mr. Brown - Mr. Donwerth, I have studied this proposal, read it, and tried to understand what was happening. I was impressed with the fact that you felt like it was a good proposal. I was impressed with the fact that the company has wide range in kinds of experience in management kinds of studies. When the new Superintendent comes here, it might well be that it would be best that he come here with the understanding of some things that need to be done. If this management study is as far-reaching as I think it is going to be in terms of a number of different kinds of items, then I would like to see it done before the new Superintendent comes on the Board. Whether we vote on it tonight or next week, I am for voting on it ahead of the appointment of the Superintendent.

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Mrs. Potts - We had talked about a timetable. Arthur Young came back with a projected timetable starting January 6 (1975) and concluding June 6 (1975)- One month has now passed, and.I "would assume it would extend until at least July 6. There is still going to be opportunity for a new Superintendent to have input into this study. We are already behind on the timetable; I would like to see us vote on it tonight.

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Mr. McCray - The Arthur Young and Company, certainly they are very fine, but we have to look at this' very squarely in the face when we say to our teachers that since our budget was adopted, that we have added approximately $200,000, if we approve this, to the expenditures of this district. We as Board Members are challenged with the responsibility of this budget and staying within it. We are deep into our financial reserve which could later cause us problems financially.We must think about any expenditure in this amount very carefully before we make this expenditure.

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Mrs. Potts - Our food study was an expense, and today we were talking about investing y some of the returns as a result ofthe food study to get more return on the money, ibecause when this was called for we were in the red,, and now very obviously we are very much in the black. So I think in the long run, we stand to gain rather than lose jj financially by it.

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Mr. McCray - Many of the things that Arthur Young and Company did project in the Food Service study were previously recommended by our staff over a period of years and the Board did not react, that they were not too good, or they thought too much of them.

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Mr. Brown - Mr. McCray, are you saying that in the Food Service study, which was a j profitable study to the system, that some of those suggestions came out of the present j staff, but it was a profitable move for the system? Is that what you are saying? jj

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Mr. McCray - I said many of the ideas that came from the report were made by our staff ;! over a period of years in relation to conservation in the food area.

MINUTES OF MEETING OF FEBRUARY 3, 1975 " CONT'D R. #52 Approval of Management Study Proposal - cont'c

Mr. Donwerth - I cannot vote for this management study when I feel that we have the expertise within our own system to conduct such a study, until after we have some input from within the system. And my minority report was only as a member of the committee. Dr. Start - The poorest person to get to evaluate your own within that system. Unquestionably that is true. We have statement. No one in any business concern or any business people within their own system are the best judge of that

system are the people the data to support that adventure feels that the system.

Mr. McCray - I resent the implication that our people are the poorest that could be gotten, because I think that they are very highly efficient. I think it is maybe news to some members of the Board that the Administrative Staff are constantly, not just every year or so, evaluating themselves to see what they can do to make this system better. And they are educated in this expertise, and that is why we have them in our system, Dr. Start.

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Dr. Start - We are not talking about individual performance. We are talking about total management, and that is awfully a lot different than individual evaluation.

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Mr. McCray - Dr. Start, but I disagree with you again that our people are more knowledgeable of the needs of this system, and their dedication in my opinion should be recognized.

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Mr. Brown - It bothers me that we somehow have projected the dedication of the men in j the system into this argument. The question really is whether or not someone from I outside can come in and do a better job of looking at a system than someone within i the system. I don't want to in any way impinge the integrity or the worth or the ! ability of these able administrators and leaders and teachers in our system. The s question is can it be done better from outside, and if that is the issue between us, j then probably we are ready to vote. | Mr. English - Other discussion?

Mr. Clerk, call the roll, please.

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On roll call, voting "Aye" - Mr. Brown, Mrs. Potts, Dr. Start, Mrs. Williams and Mr. English. Voting "Nay" - Mr. Donwerth and Mr. McCray. Mr. English declared that the motion carried.

Dr. Lillard - The management survey includes the Board of Education. It is not necessarily directed at the Administration. It is comprehensive, beginning with the organization of the Board of Education. Dr. Start

- It is not directed at anyone; it is directed at the system.

Mrs. Potts - I think we as a Board welcome that kind of objective analysis.

Mrs. Potts - I move that we have a survey done of parents of students in F. D. Moon Center as to their preference of alternative schools available for relocation of the students should such a future decision need to be made.

Mr. McCray - Mbs, Potts, I didn't hear the first part of your statement.

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Mrs. Potts - I move that we have a survey done of the parents of students in F. D. Moon Center as to their preference of alternative schools available for relocation of the students should such a future decision need to be made.

Mr. McCray - That is the parents of the ones that are attending there now? Mrs. Potts - Right.

Mr. McCray - In the middle school; is that what you are saying? Mrs. Potts - Yes. Mrs.

Williams - I second.

Mr. English - Motion by Mrs. Potts; seconded by Mrs. Williams; any discussion? Mr. McCray - Would that give you a consensus of opinion to establish an alternative school? These are middle school people. Mrs. Potts - I would be referring to primarily our retarded children who are there at the school, and if we were to make any changes in our schools, these students would be reassigned; and we have talked about wanting to involve them in this choice. This i would be a chance to do a ____ . j

Mr. McCray - I missed your point. Mr.

English - Any other discussion on that item?

All members voted "Aye" on roll call.

Mr. Clerk, call the roll, please.

Mr. English declared that the motion carried.

R- #53 Motion Re Survey of Parents of F. D. Moon Center Students

77

.. ---â&#x2013; --- --- - -. Appointment Committees

to

MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D Mr. English - I would like to appoint Mrs. Williams to the Student Rights and Responsibilities Committee. We have a vacancy on that committee. I am trying to remember whether the Legislative Committee has a chairman. I would name Mrs. Potts as chairman of that committee.

Remarks Mr. McCray

Mr. McCray - I think it only appropriate that I as a member of the Board should welcome wholeheartedly Mrs. Williams and Mr. Brown to the. Board. I certainly look forward to the pleasure of serving with you two fine people.' I think that you maybe have some input to the Board that could be refreshing, and only challenging and saying to you that I would expect you as members of the Board to be diligent in exercising your own opinions, researching every idea that is presented to the Board in a fair and as equitable manner as I know that you will do.

Statement Dr. Start

Dr. Start - I would Just like to say - welcome.

Statement Mr. Donwerth

Mr. Donwerth - I will just second Dr. Start. Mrs. Potts - I move we adjourn.

Remarks Mr. English

Mr. English - Wait, I have a remark. I would also like to welcome the two new members of the Board and say what a pleasure it is to have a full board once again. I also would like to say that I think we probably have the most independent board I have seen, really, that it is a group of seven independent thinkers, and I think that is good. I also think that as issues arise and we don't have unanimous vote, that some people become nervous over this type of thing, and prefer unanimous vote. Well, as one who came on the Board and cast some of those nonunanimous votes back there three years ago, I think that there can be constructive opposition to issues. I think "no" votes can help to call the other members of the Board into a sense of accountability to weigh what they are doing, to make sure that it is the proper and that it is the right thing, if they are correct. And even then, we will make mistakes I am sure. But I think it is dissent that certainly has its place within the Board, and I think it is reflective of the community. The community is not 100$ for or against anything. And I think that is very true of this Board, and I think that is good and that is what we are here for. I appreciate very much the honor of being elected President, and I will try to serve in the finest tradition of those who have preceded me.

Mrs. Williams - Mr. President, I should like to thank the Board for their final unanimous vote. And I should like to thank the people who had confidence in me and continued to come down Monday after Monday, just saying that we believe in you and we believe that you should be here. I thought as Dr. Moon left the auditorium tonight of Longfellow1's "And departing leave behind us footprints on the sands of time." And he has left his footprints, and far be it from me to even assume that I can take another's place, but I pledge to you that I will do my best and accept it as a challenge; and please, I need your input. And to quote the sainted Mrs. Lamonia McFarland, for whom our McFarland Branch YWCA is named, "under God we will go forward." Statement Dr. Start

Dr. Start - At our next meeting next Monday night, I would like to see if we could have a report ;~-Dr. Lillard, of that committee that has been working on the curriculum, and specifically that area regarding new and creative proposals. There is a committee in the Curriculum Department working that has been in this area. Because I would like to discuss that a little bit in reference to as we near the end of this current school year, I would like to again encourage all of our employees to submit proposals for creative ideas, but I would like to change.the mechanism a little bit. I don't think that was___ , worked very effectively last year when these proposals came directly to the Board. And there is a committee now that is reworking the procedure, and I think if it is ready by next week, we could be made aware of that. i

Dr. Lillard - I will check to see if this would be an appropriate topic where we could i have enough information on the Agenda to report to the Board next Monday. So I will follow through. > i Dr. Start - If it is not finalized, we could have an interim report. an invitation yet as to where to meet the last Monday of the month?

announcements Jr. English

Have we received i

Dr. Lillard - We have a tentative invitation from Rancho Village School's principal. Rancho has a tremendous program, and I want to be very serious about that; I think it would be informative to the members of the Board and the Staff to meet there on the fourth Monday of this month.

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Mr. English - I would like to mention the School Boards Association Meeting, tomorrow and Wednesday. New Board Members will find that very beneficial. It iq also beneficial to those of us who have been on a little while longer. They have a very high quality program. Thursday evening, February 6, 1975; the Student Rights and Responsibilities Committee resumes its work. Everyone is invited to come and have your input into that committee as we study the Code. That is at seven o'clock this Thursday evening.

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MINUTES OF MEETING OF FEBRUARY 3, 1975 - CONT'D

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Mr. Donwerth - Mr. English, since we now have the full Board on the Search Committee, j Discussion Re we should get on with the program now. I would suggest that we have Mr. Ginn prepare__ Search Committee Information Mrs. Potts, in your motion, are you wanting to include all of the names of applicants for consideration, or do we want to delete the ones through a process of elimination we have deleted, or how do you want to do this thing?

! Mrs. Potts - I would assume that we would leave it the way it is right now. !

s Mr. Donwerth - As the way it stands right now? I would suggest then that we have Mr. | Ginn prepare a copy of all of the dossiers of the applicants to present to the two new Board Members.

Mr. English - I don't have dossiers on each one of them.

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Do I get a key now?

i Mr. Donwerth - I would like to ask him to prepare one for you, also. As a matter of | fact, none of us have. I am only talking about their questionnaires.

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English - I have the questionnaires.

Dr. Lillard - In all seriousness, I think arrangements should be made for the two newer members of the Board to have an opportunity to visit with the Chairman of the Superintendent Search Committee and be brought up to date on that, and have a chance j to briefly review all of the credentials that I assume are on file. { I Mr. Donwerth - We do not, as I understand, now have a chairman of the Search Committee; i is that true? i i Mr. English - You were named dhairman of that committee; I would think that you would < continue to serve unless there are some different opinions. I I Mrs. Potts - The motion didn't alter that in any way. want you to stay.

You have done a good job; we

ADJOURNMENT

A motion to adjourn was made by Mr. McCray and seconded by Mr. Donwerth, and carried. THEREUPON THE MEETING WAS ADJOURNED. j

(A mechanical recording of this meeting is on file in the Clerk's office.)

ATTEST: Clerk Approved the 17-th. day of February, 1975-

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79

MINUTES OF MEETING OF FEBRUARY 10, 1975 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A DISCUSSION MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, FEBRUARY 10, 1975, AT 7=00 P.M.

PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

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Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

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The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

s Call to Order

All the visitors present were welcomed by Mr. English.

! Visitors

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Roll call established that all of the Board Members were present.

Roll Call

Mr. Donwerth - Mr. Chairman, prior to Hearings, and because the individual speakers are given three minutes; and because there have been many people who in the past have waived their time to another speaker so that more than three minutes are used by some; I move that the Board adopt a policy that only one person may waive their time to another specific speaker so that a person may not have no more than two 3-minute periods (a total of six minutes). Therefore, we will maybe be able to cut down on some of the length of the hearings.

R. #55 Motion Re Time Allotted for Speakers to Address the Board ----------------

Dr. Start - Second. Mr. English - Motion by Mr. Donwerth and seconded by Dr. Start, any discussion? Clerk, call the roll, please.

Mr.

The motion carried unanimously on roll call.

Mr. McCray - For clarification; I was not against the motion which we passed. On some occasions people are allowed to speak more than three minutes without interruption; sometimes others aren't. I think we should be consistent; that everyone is granted the same opportunity so that we would not show any favoritism toward speakers. Mr. English - Right. well taken.

I think that was probably advice to the Chair, and it will be

Mr. McCray - Not really, I have done the same thing. Mr. English - Okay, speakers appearing before the Board will be given three minutes each. At the end of three minutes a timer will sound. We ask that you conclude your statement as quickly as possible after that alarm sounds. After you have concluded your statement, if you will, please remain at the microphone so that Board Members may ask you questions. Another policy is that only those people who live in the Oklahoma City school district may appear before the Board. The intention of the Board, when we adopted our policy, was that Hearings at the first part of the meeting would be limited to 30 minutes. Those who had signed up to speak who had not spoken at that time, would wait until the end of the meeting when we would again have a Hearing session. The three-minute limit will be allotted for each speaker, which might go to midnight if speakers want to stay that long speaking.

Dr. Lillard - I believe your original motion indicated that after two hours of hearings the meeting would be concluded by the Chairman. Mrs. Williams - Mr. President, the motion that we just approved, is it effective tonight or next week.

Mr. English - I believe that motion will be effective tonight. HEARINGS

Mr. English proceeded by calling for speakers who had registered to address the Board. First was Casey Childs, who spoke regarding a needs assessment survey which was sponsored by the Urban League Education Center Staff and Urban League Education Center Advisory Committee. Mr. Childs responded to questions and comments by members of the Board.

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MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D

HEARINGS pont'd j | | i

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R. #56 Motion Re Creation of Committee to Consider Alternatives Pertaining to Star Spencer High School

The second speaker was Representative Carl Twidwell, whose remarks were concerning the racial balance of students at Star Spencer High School. Mr. Twidwell, too, responded to comments and questions by Dr. Lillard and members of the Board.

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Following Mr. Twidwell's remarks, Mrs. Potts stated - In an attempt to make some

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resolution of this problem, I move the creation of a committee composed of Board and staff members, as well as the educational community of the .Star Spencer area, to consider alternatives in stabilizing the racial balance and general unrest of the area. From this ad hoc group should come some recommendations to the Board and staff. Mrs. Williams - Second.

Mr. English - Motion by Mrs. Potts seconded by Mrs. Williams.

Mr. Brown - Does that also include in your motion a -place for patrons to be involved? Mrs. Potts - I was talking about the educational community of the Star Spencer area. It is crucial that students and teachers and parents have input. i

Mr. English - Any questions or discussion about the motion?

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Dr. Start - I agree with the motion.and I.will vote for it, but there is one thing that bothers me. This is a community problem; it is not just a school problem. I am getting fed up to here with our children bearing the only responsibility in solving a major community problem. Somebody asked Mr. Twidwell what the community was doing to solve this problem, and I didn't hear any answers. I agree that we should help, but I don't think the school system ought to bear the total responsibility of this community problem. Mr. Brown.- As I raised the question a,nd look out on you who are patrons of Star Spencer, I do. not see one black among you. Surely if- this is something that is supposed to be good for the community, there would be some black who would be interested in making the same move that you would be interested in making. The community is made up of a complexion of people. What are we doing as a community?

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Mr. Donwerth - Dr. Start, I would like to respond to your statement. First, you say that this school district, this community should take care of their own problem. I will agree that the community needs to help,, but this school district dumped the problem in the community's lap when we segregated in this area, and when we asked the court to consider the Star Spencer area separate from, the rest of the Oklahoma City public schools. Dr. Start - I would point out that this district did not do that; the court did that. I would also like to point out that the only solution available to this area immediately by law, would be cross-district busing. You would have to bus blacks into Oklahoma City and whites out to Star Spencer.

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Mr. Donwerth - Across what school district lines?

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Mr. McCray - The way our district is arranged, there is an independent district that

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Mr. Twidwell again responded to.the remarks by members of the Board and indicated upon inquiry from Mr. Brown that he would be glad to., serve on the committee as expressed in Mrs, Potts motion.

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Mr. English - Any other discussion on the motion?

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Remarks English Committee Stated in Motion

comes in between some of our areas.

Mr. Clerk, call the roll, please.

Mr. English*declared that the motion carried.

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All members voted "Aye" on roll call.

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Mr. English - As to the creation of that committee, if we could ask that the people who are Interested in serving on the committee,, submit their names to the Clerk of the Board, and at the next meeting I will make appointments. I would at this time appoint the Board Members - Freddye Williams and Pat Potts. And then if there are other Board Members who would like to serve on this committee, if they would indicate that to me during the week. And Dr. Lillard will pick out the staff member that will

Mr. Re as the

serve on that committee.

Mr. English - We have used up our 30 minutes for the first part of the meeting. Later we will come back to some more hearings. We do have more people who have signed up to speak.

81

MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONTâ&#x20AC;&#x2122;D i BUSINESS j A motion was made by Mr. Donwerth and seconded by Mrs. Potts to adopt the Procedural Agreement between the Oklahoma City Board of Education and the Association of Classâ&#x2013; room Teachers, as follows: ii

NEGOTIATIONS PROCEDURAL AGREEMENT BETWEEN INDEPENDENT SCHOOL DISTRICT NUMBER 89 OKLAHOMA COUNTY, OKLAHOMA AND THE ASSOCIATION OF CLASSROOM TEACHERS OF OKLAHOMA CITY

ARTICLE I RECOGNITION

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The Board of Education of Independent School District No. 89 of Oklahoma County, Oklahoma, also known as Oklahoma City Board of Education, hereinafter referred to as the "Board, " recognizes, in compliance with Oklahoma State Statute 70-509, the Association of Classroom Teachers of Oklahoma City, hereinafter referred to as the "Association," as the sole and exclusive organization to represent professional educators for negotiations. Professional educators shall be defined as by Oklahoma State Statute 70-509 except with the following exclusions: Superintendent, Assistant Superintendents, Administrative Directors, Directors, Assistant Directors, Coordinators, Assistant Coordinators, Principals, Assistant Principals, Teacher Corps Interns, and Assistant Teachers.

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The Association shall continue as such agent as long as the Association has authorization forms signed by the majority of the eligible professional educators of the school district. After the second Monday in September and by the third Monday of October of the school year if the Board decides there is reasonable doubt the Association represents a majority of eligible professional educators, the Board may request the Association to submit its authorization forms. Upon receipt of this request from the Board, the Association agrees to provide within 30 days the authorization forms of the Association to the Board of Education - foF auditing.

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No person or persons represented by the bargaining agent (Association) shall bargain individually or collectively with the Board concerning any terms or provisions of the negotiations agreement except through the duly elected ACT negotiations representatives in regular negotiations sessions.

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1-4

The Board and the Association shall abide by all applicable state and federal statutes, rules, and regulations. No agreement shall abrogate the legal rights, obligations, and powers of the Board including its power to make policy. The exercise of these legal rights, obligations, and powers by the Board and the adoption of such rules, regulations, and policies as it may deem necessary shall be limited by the specific and expressed terms of the ratified agreement.

R. #57 Adoption of Procedural Agreement between the Oklahoma City Board of Education and the Association of Classroom Teachers

MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D R. #57 Adoption of Procedural Agreement - cont'd

ARTICLE II

1 2-

2-2

2-3

2-4

NEGOTIATING PROCEDURE

' Initiating Negotiations 1-1 2-

Negotiation sessions shall commence upon a date which is mutually agreed to by the Board and the Association.

1-2 2-

The Association and the Board each shall submit a package of detailed proposals for negotiations on matters affecting the performance of professional services.

2-1-3

Additional items may be submitted by either the Board or the Association upon mutual agreement.

2-1-4

The packages of detailed proposals for negotiations shall be submitted on the third Wednesday of February; sessions shall begin on the second Wednesday of March.

Negotiations Sessions

2-2-1

Meetings shall be held every Wednesday after negotiations have started between the hours of 4:30 p.m. and 7:15 p.m. unless both chairpersons agree otherwise.

2-2-2

The meetings shall be held in the Administration Building, 900 North Klein.

Conducting Negotiations 2-3-1

Each party agrees to furnish the other party with information requested pertaining to the items for negotiations provided the information is available. Requests for information shall be submitted in writing by the chairperson of the respective teams.

2-3-2

Only those members who comprise the negotiating teams will be present (in the room) during negotiations unless otherwise approved by both parties in advance of the day of the meeting.

2-3-3

The agenda for the succeeding meeting will be established before the adjournment of each meeting.

Adopting Agreements

2-4-1

Any tentative agreements reached through the aforementioned procedure (2-3) shall be written, dated, and signed by the chairperson of each team.

2-4-2

When agreement is reached on the total package, it shall be submitted to the Association and the Board for ratification.

2-4-3

Upon ratification by the parties, the written agreement shall be signed by the President of the Board and the President of the Association. The terms of the agreement shall then be implemented.

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MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D

RESOLUTION OF IMPASSE

ARTICLE III 1 3-

Mediation

1-1 3-

In the event the negotiating teams, in the exercise of good faith, cannot reach agreement on items being negotiated and it appears an impasse is imminent, a recess period of two (2) school days shall be declared.

1-2 3-

Following the recess period either party shall have the right to declare an impasse and request the dispute to be submitted to mediation.

3-1-3

The Federal Mediation and Conciliation Service shall be requested to appoint a mediator according to its rules. Upon such appointment, both parties shall abide by the mediation process implemented by the mediator in a good faith effort to resolve the impasse.

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3-2

Fact-Finding

3-2-1

If the mediator is unable to effect agreement between the parties, either party may call for fact-finding.

3-2-2

Within ten (10) days of the call for fact-finding, a neutral advisory committee of three (3) persons shall be selected. The Board shall designate one member of said advisory committee, the Association shall select one member, and the two advisory committee members so selected shall then select a third member who shall become the chairperson of the committee. This third member may be selected from a list provided by the American Arbitration Association.

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3-2-3

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3-2-4

The parties shall meet within five (5) calendar days of the issuance of the fact-finder's report in a good faith effort to reach agreement on the fact-finder's recommendations.

3-2-5

According to Oklahoma State Statute 70-509 the procedure provided for in Article III for resolving impasses shall be the exclusive recourse of the professional organization. Any member of the professional organization engaging in a strike shall be denied the full amount of wages during the period of such violation. If the professional organization or its members engage in a strike, then the organization shall cease to be recognized as representative of the professional educators and the school district shall be relieved of the duty to negotiate with such organization or its representatives.

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3-3

The Committee shall meet, with the designated representatives of the parties for the purpose of fact-finding and submit recommendations in writing to the parties. The recommendations shall be concurred in by not less than two of the. three members. The sole authority of such advisory committee shall be confined to making recommendations.

Expenses

3-3-1

Each party shall pay the expenses of its witnesses and representatives in mediation or fact-finding.

3-3-2

Mutually incurred expenses, including fees and other regular expenses of the mediator or the chairperson of ' the fact-finding committee,shall be equally paid by the two parties.

R. #57 Adoption of Procedural Agreement cont'd

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b #57 adoption of Procedural agreement :ont' d

MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D r

ARTICLE IV

DURATION

The terms and conditions of this agreement shall bind the respective parties during the period of time the Association is recognized by the Board of Education as the negotiating representative of the eligible certificated personnel or until superseded by a subsequent agreement. All members voted "Aye" on roll call.

Mr. English declared that the motion carried.

Mrs. Potts - I find it difficult to really understand the negotiations process just through written communique. I wonder if it might be possible if other Board Members feel that during our pre-meeting time for us to have a briefing by our negotiations team, updating us maybe on a bimonthly basis or on whatever frequency would seem indicated, according to progress through negotiations. ■ Dr. Lillard - Typically, Dr. Lindley's team has submitted a written report to the Board, to keep them up-to-date. Possibly, Dr. Lindley could appear before the Board and briefly summarize what has been going on in negotiations. Mr. Brown - If that occurs, does that mean that we jeopardize the negotiations to come in and to do that briefing in public that way? Mrs. Potts - I am talking about in our pre-meetings. Mr. Brown - Aren't our pre-meetings public?

Mr. McCray - They are not closed. Dr. Lillard - I think all of your agreements are tentative.

Mr. Donwerth - The Board's team could come back and keep us informed in person rather than through writing, as to how they are progressing. I am sure the ACT's team goes back to their meetings and informs their membership. I think it would be a good idea.

#58 lotion Be Investment of Central Food Service Funds

A motion was made by Mr. Brown and seconded by Mrs. Potts that investment of Central Food Service funds be made by the School District's Treasurer under the same conditions and in the same manner used by the Treasurer to invest other district funds with the earnings accrued from such investments to be deposited with other Central Food Service funds.

The motion carried unanimously on roll call. DISCUSSION

Report Curriculum Communications Committee

Dr. Lillard presented Dr. Melvin Todd, Director of Curriculum, who made introductory remarks regarding the Curriculum Department and the Curriculum Communications Committee. Dr. Todd then introduced Mrs. Nelda Tebow, who with visual aids gave additional information for the report on the subject. Summary statements were given by Dr. Todd to members of the Board. Dr. Lillard and members of the Board responded.

Report luman Relations Workshop

Dr. Lillard presented Mrs. Annetta McCoy, Human Relations Consultant; and Mr. Joe Park, Director of Public Relations, who together gave a report on the Human Relations Workshop conducted by the Oklahoma City Public Schools for Board Members and the staff at St. Crispins. (A copy of the report is on file in the Clerk's office.)

lor Consideration it Next Meeting jf the Board Policy Re Human Relations

Following comments by members of the Board regarding the Human Relations Workshop, Dr. Start stated - I move that the Board adopt this policy (Policy Regarding Human Relations) aspresented.

Mrs. Potts —— - —

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HUMAN RELATIONS POLICY

The Oklahoma City School System is committed to the concept that every individual is ; entitled to full dignity, respect, and value; and that this concept must be translated \ into reality by deliberate efforts of the employees of this system. Such efforts will emphasize:

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The creation of a learning and working environment which insures the full development of human potential and respect for the worth and dignity of each individual;

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MINUTES OF MEETING OF FEBRUARY 10, 1975 ~ CONTâ&#x20AC;&#x2122;D

HUMAN RELATIONS POLICY - cont'd The recognition and understanding of the dehumanizing effects of Lias, prejudicial attitudes, and discriminatory behavior; The promotion and protection of human and civil rights of all persons by striving toward the prevention and elimination of hostility, apathy, distrust, inequality, inequity, sex discrimination, and racism; The development of positive feelings of self-worth, self-understanding, and security;

The understanding of and appreciation for the contributions and life styles of the various cultural, racial, ethnic, religious, and socioeconomic groups in our global society;

The respect for and the protection of diversity and dissenting points of view;

The establishment of a school climate where democratic processes are supported, developed, and utilized;

The establishment of methods for sharing feelings, concerns, and goals that will promote common understanding and mutual respect between and among individuals and groups.

A committee for the formulation, implementation and integration of educational programs geared to a successful human relations program shall be activated with community, instructional, and supportive personnel as members. Remarks Dr. Lillard - Members of the Board did receive a report from Dr. Lindley, The Organi;Dr. Lillard______ zation of the Innovative High School Study Committee, information concerning some of the things that have been done and are being done, and plans for the future in addition to future formal reports to the Board. The Board is considering several items that they have discussed that they have not taken formal action on. The Board is well aware of these items; the possibility of establishing an alternative or an innovative high school; the possibility of moving Central Middle School to the F. D. Moon site; a management survey study be implemented. One of the recommendations that usually comes from such a management study is that we have too many attendance or administrative units or schools in operation. This school system has dropped from 76,000 pupils to approximately 50,000 pupils. Typically the staff and I have made recommendations on an annual basis as to the possible consolidation of elementary attendance units. It has not included the middle school or the high school. According to the timetable of the management survey, their report probably will not be ready until July or early August (1975)* Recommendations that they would make to the Board i would be past the May 1 deadline of the Board's Biannual Report to the Federal Court. Any change that involves the change in assignment of one pupil that is not consistent with the present court order that this Board and school district are under, will require submission to the court and will require the court's approval before it can be implemented. I am suggesting to the Board that instead of May 1, possibly if we could i j move that deadline up two weeks or the middle of April, there is a Board meeting on i April 13, this would give time to consider all of these changes. The Board and the community both recognize that any of these changes discussed by the Board must be submitted to the court. If the court approves them they can be implemented. By i moving from May 1 to April 13, this would give the court additional time to evaluate i the merits of such suggestions, and also would give additional time before implementa- i tion. We need to give consideration if the Board is receptive and they want the staff I1 recommendations,if there should be any recommendations made to the Board for the consolidation of any of the elementary attendance units; and secondly, after the Board has received those, considered those; from past experiences, we will have tremendous community input concerning those recommendations. The consideration of moving Central Middle School to the F. D. Moon site; the establishment of an alternaJ tive high school; and if there are to be any consolidation of attendance units on the elementary level, all of these would have to be incorporated into one report. Whichever the Board decides; possibly we should move ahead of the May 1 deadline and submit the report to the court and aim for the deadline of April 13â&#x20AC;˘ Mr. English - Will there be a recommendation from the staff on a policy for consolidating elementary schools? In the past we have had recommendations on the closing of elementary schools, but not a policy, a criterion for closing schools; a policy which would give people an opportunity to know when this school hit a certain attendance level that they were in danger of; maybe that they need to have more children in attendance or something; that it was better to have a criterion (for closing) rather than to simply pick out particular schools.

Dr. Lillard - We have in the past recommended the consolidation of an elementary unit with another, and in each instance we have always explained the guidelines or the criteria that were applied in identifying these schools; for example, on given levels, enrollment, nearby adjacent school within a mile and a half or two miles with rooms to accommondate the additional pupils, are such criteria. The Board will have to keep

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MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D

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in mind., in addition to specific recommendations, criteria or policy, that the Board would have the flexibility to make a final decision. We have made recommendations in the past; we have to be consistent in terms of making these recommendations. If the Board would like both a recommended policy and identification of specific units; whatever the Board instructs, we would follow.

Remarks Dr. Lillard. cont'd

Mr. McCray - I can't see where there would be a concrete criterion or policy.. I recognize that each situation is a different type of thing, and it should be decided independently. We could say, and I will take a hypothetical figure, any school who falls below 100 should be closed or consolidated with another school. I don't think you can do that. We as Board Members have to accept the responsibility of knowing economics, certainly budget, money; but we also have to recognize human needs.

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i | Mr. Brown - We could publish, if not a policy, a set of guidelines by which the | communities could begin to look at their own school. If there are some other redeemable;! factors that would cause us to keep a school open, they could begin to think about these. The time to get the guidelines out is early so that different community schools ;; can begin to raise these questions. I would like to get something before people and give them an opportunity to deal with the issues.

Dr■ Lillard - Quite often communities anticipate this action years before such action is taken by the Board.

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Mr. McCray - When you set guidelines or criteria, if you deviate then you receive the wrath of the community.

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Mr. English - We should expand our thinking beyond student population in the schools; I hope that no one thinks that is the only criterion that we use for closing down schools.

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Dr. Lillard - Yes; the number of grade levels in the building; the proximity of the nearest adjacent building with space available; and others enter into the matter.

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Mr. Donwerth - Occasionally the amount of people that come up and holler before the Board, too. We kept one school open last year that had a handful of students.

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Mrs. Potts - These decisions should be as objective as possible. Last year we made the decision to close Henry School, and now Henry is a Reading Center. It is serving a j; very important purpose to the community, not the purpose that many people might have jj hoped, but it wasn't just closed down. These considerations do enter in. The Board jl should know about these possibilities also. Dr. Start - I would like to have administrative recommendations as soon as possible. The earlier we get the information; what we are considering; what the administrative recommendations would be; the earlier this is transmitted to the community at-large, the better. I would urge that this be done as soon aS possible. One other thing; I am going to propose to the Board at the first meeting, in March, a suggested remedy whereby we can come out from under the federal court jurisdiction. We have reached the point in this system where we no longer must have the federal court approve or disapprove every move we make. I really think that we can do it. 5 ! ii i

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Mr. McCray - I.„.will look forward to that proposal.

Dr. Lillard - The staff and I will be working on guidelines or policies as well as specific identifications. Again, is the Board's reaction positive as we direct the Research Department to gear up to gather all of the statistical data which must be in the report to the court due on or before May 1 (1975)? The Board can be considering all alternatives, everything. Whatever is compiled in a final report that the Board has a consensus on, will be submitted to the court.

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Mr. Brown - Are you speaking about being ready about the middle of April? Suppose some program that we would want to implement is not ready by that time? If once we submit our report, are we bound to that report?

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Dr. Lillard - No. The court -has told us that we must have our suggestions for any change in existing order to the court at least three months (90 days) before the beginning of a school year. Most of the restrictions are imposed by the court, not necessarily by the Board. The court has been receptive that if the Board wants to submit something at a later date, they may.

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Mr. Brown - I don't understand what the connection is in moving the date back two weeks.

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Dr. Lillard - We have typically submitted our report two or three days before May 1. If the Board reacts to changes which I have mentioned, I think it will require some detailed observation by the court. If you submit your report to the court two weeks prior to May 1, your report wDuld be ready in advance of the Biracial Committee's report. The Biracial Committee may examine your report before they make their report.

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Mr. English - Did we give you an answer? Dr. Lillard - We don't necessarily need a motion; whatever the Board's reaction would be.

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MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D w.. ............. ... ~.................. ....... F

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Dr■ Start - Dr. Lillard, I would like to move forward with as much dispatch as possible. I would like to get the administrative recommendations as soon as possible,

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Dr. Lillard - They would have enough information to submit for your consideration so that you would have a "ball park figure" as to the number of students being involved;

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Remarks Dr. Lillard cont'd

Dr. Lillard - We will try to move ahead about two or three weeks, what we have been doing in the past. Mrs .Potts - A concern is whether the innovative high school committee has enough time. Aren't they going to need all of the time that they can get?

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the criteria that were set up; which must go to the court for its approval before you can implement such a plan; and if the Board desires that they want such a plan. At this point we are talking about moving up approximately two or maybe three weeks.

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Mr. Brown - Take Dr. Start's idea; move with all deliberate speed.

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Dr. Lillard - That gives me direction if the Board is in agreement.

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Mr. English - On the consolidation of the schools, if we would hold hearings in each one of these schools proposed for closing, that would be a good idea. That might be another time-consuming process if there many schools involved. Mrs. Williams - I agree with the early date, then we could have some communication with the patrons.

Mr. English - Any other discussion?

We are back to the Hearings.

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Mr. Donwerth - Mr. Chairman, prior to getting into the hearings, I would like to make a report on the Search Committee, if you don't mind.

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Mr. Donwerth reported as follows:

|Report - Search |Committee______

In response to the Search Committee's original invitation, 22 candidates filed

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application for position of Superintendent, Oklahoma City Public Schools.

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The Committee at this date, through a process of elimination, has deleted ten names from the list of candidates. Reasons for deletion vary; however, primarily due to candidates not meeting the Board's prescribed criteria. Those applicants whose names have been deleted have been notified.

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Our Committee's report will not designate the names of applicants eliminated, nor if from local applicants, nor if from out of city applicants; nor if from black applicants; nor if from white applicants. The Committee will again go into executive session immediately at the conclusion of the Board's meeting this evening, to proceed with its assignment and work. Mrs. Potts - There is one issue that has gotten some attention, and that is the job of our legislative liaison which was under fire at the State Legislature. And there appears to be some concern about the pressure that he may exert in his job, operating at the Legislature. And in looking at the job assignment and discussing this with the Legislative Committee, it would appear that it would be possible for us to adjust his job assignment so that his legislative duties would not involve him actually operating in the Capitol but it would involve him working from our school building providing input to the legislators, setting up seminars or doing research as to legislation.that would benefit our school district. But the one thing that the committee recommended changing was that this function of his job be changed.

Mr. Donwerth - Mrs. Potts, we have been accused of adding to the directives that we give to the staff, and of being administrative top-heavy. With the criticism that we are getting from the state, that the Board could be held responsible for the man's salary, is disturbing. I am wondering if we need some more staff; if Dr. Lillard needs more staff. If we are indeed staff heavy or administration heavy now, are we just adding to it by creating this position and what the man was originally hired for or originally retained for? If no longer we need him for that position, then we are just making a slot for him now. Mrs. Potts - Our school district has suffered inadequate funding by the state legislature, and perhaps some of our legislators are feeling a little too much pressure, and I feel that this pressure should be brought to bear; that they need to be aware of the needs of our school district. We do have a rurally dominated legislature, and that is the way it is. We are not a rural area; we are urban and we are serving educational needs of a wide range of students, a much wider range than I would venture to say the majority of the school districts, and because of the cost of educating our students are greater; because of this, we perhaps have a bigger task of informing the legislature of our needs. I don't think we can abandon this effort.

!Discussion |Legislative Liaison

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MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D

Discussion [ Dr. Start - On the other hand, I really Believe that if we would delete one Legislative | responsibilities from our school public service officer, our problem would Liaison - cont'cl | I have before me the responsibilities that we assigned this officer, and I 1 *1...... 11 ' I believe that if we delete the second responsibility and continue the other ties in force, I think this would solve our image and our posture.

of the be solved. )i really responsibili-)

For Consideration) Dr. Start continued - And I would move at this time that we delete the second responsia.t Next Meeting ) bility which reads as follows - "Serve as an official liaison between the Board and legislators, particularly those representing the areas included in the Oklahoma City of the Board Re Legislative ) school district." I would move that this responsibility be deleted from his job description. Liaison Mrs. Potts - Second.

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Mr. McCray - I am forced to disagree in this respect. You don't change the color of a leopard by removing the spots. The alienation that we have suffered there has been deep and certainly has been one that has been brought about by maybe through no fault of his own. Some people don't like to be told what to do. I know that articles appeared in the paper which I know can be sometimes half-truth or maybe a wrong interpretation is a better way to put it. We do know that the scars are there, and the matter of just changing a duty or eliminating a duty will not change the attitudes of those people who have felt that the job should not have been in the Oklahoma City school system. The only way that they can be appeased___ , even though one maybe has agreed or could agree that it would servea purpose, I don't think that they speak for those in the majority who have certainly found their way to criticize and say that we should not have it. I think it would be subterfuge, and I don't agree that that is the way that we can accomplish anything in this school system. Yes, it is true that there are legislators that don't react to the needs of the Oklahoma City system, they see us as a big city system that really don't need the money which we have. They don't understand our problems; they don't understand our programs. We know that we have many programs that other school districts could not afford,and could not make available to most youngsters. Frankly, conjecture of what might happen to the system certainly is a gamble which I would not want to take. I know we haven't suffered too good, but certainly we would want to try to improve our relationship rather than to endanger it. If someone is mad at you and you go around slapping, he gets madder, then we haven't helped ourselves any, have we? I would be certainly opposed to such a change of duties. The only way we can do is to remove the cancer, eliminate the job itself, the person involved.

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Mr. Brown - That subterfuge and cancer bothers me. I wish that we could not use those .) words because these are people, and this is a job, and this is a task. And secondly, I have not looked at the job description.cf this man and I am not familiar with the issue. I would appreciate, Mr. McCray, the same consideration that you gave to an earlier motion that you give to this motion, that we not consider it until next week and give Mrs. Williams and me an opportunity to look at this position. ) Mr. McCray - Don't think that I wouldn't be for that;in fact, I would have insisted on it. These things are coming out, and they have to be brought about as we think of them.

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Mr. Brown - Rhetoric; you don't have healing rhetoric.

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Mr. Donwerth - We all have different ways to express ourselves. Let's not fool ourselves. When we originally, and according to Mr. English's motion, whenever we decided to put on a legislative liaison man to work as a liaison between the Board and the legislature, this was the reason the man was originally hired. I don't care how much frosting we are putting on the cake, we are asking the budget to stand a $45,000 to $50,000 lick here for the management. I don't feel like we are really doing our job if we continue to . The last thing I want to do is for anyone to lose their job. I feel like if we maintain this position, possibly we can assign other duties if he is really needed in the administration. I don't want to confuse whatthe real job the man has is; the real job that he was employed for and continue in that position.

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Mr. Brown - Is this a possibility that this is a personnel problem? We are talking about twothings, a. man and a position, and certainly the man has the right to be considered. If we are going to talk about him, then he has a right to be considered in executive session in terms of his qualifications to do the job.

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Mr. Donwerth -

We are not talking about the man though, Mr. Brown.

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Mr. Brown - It sounded like we were, and if that is the case, then I would like to deal with that in executive session.

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Mr. English - If I could speak for just a moment, maybe to clear what is going on or what has gone on. Friday, I got wind of a situation at the Capitol where the legislative leadership had met the night before and had decided to come with a bill that would, as Mr. Parr reported, permit the Board to continue with its lobbyist, only the Board Members individually would have to pay his salary. The Senate President Pro Tempore had come to see me and I was not in at the moment, and he had to leave town

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MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D

Mr. English - coat'd. and. was gone over the weekend.

1 However, this morning Mr. Parker and I went in and

visited with the President Pro Tempore about this, and it dates back to last year after we had hired our lobbyist. After that time the Highway Patrol decided that they wanted to have a lobbyist and they started making some efforts along those lines, and Governor Boren, he wasn't governor at that time really, and some legislative leaders

| Discussion and For Consideration I at Next Meeting of the Board j Re Legislative | Liaison - cont'd j

were instrumental in dissuading the Highway Patrol from that idea. And there is a great concern within the legislative leadership about having agencies which are supported by taxpayer dollars having lobbyists at the Capitol. And that is where we got into | it, was that, although we had had this person employed for a year. We went in and saw | Gene Howard today and visited with him in a very congenial conversation. He simply j informed us that his problems would be solved if we would remove our legislative person |

from the halls, just as they would want any lobbyist for any public agency removed from j the halls. If we did that, then they would not introduce the bill that they were having drafted. I asked him then, okay, can our legislative person remain in the position of doing research, gathering statistics, seeing what other districts and states are doing, and report to the Board, the PTA, Chamber of Commerce and that sort. He answered, yes. I asked if our legislative person could hold a workshop in our administration building and invite legislators to come and receive some briefings on some particular issues. Fine, he (Mr. Howard) said. The idea of subterfuge, that was a word that I used in the discussion with him, because I said we didn't want to say, okay, we are going to remove our lobbyist from the halls and then we go back and we do something and then somebody comes along and accuses of us of subterfuge. He answered, no, what he (legislative liaison person) did internally, that was our business; that when we get out in the halls of the Capitol, then it becomes their business. That is where their big concern is. Therefore, I believe that what Dr. Start has proposed here would be acceptable in the eyes of the leadership there. I have told the Legislative Committee of the Board that I would be very willing to go before both Speaker Willis and President Pro Tempore Howard, show them exactly what the duties would be if we deleted this particular duty, and see if they would agree or what they would recommend.

Mr. Brown - Would you let us have the vote next week? Mr. English - Sure, I could go to them during the week and discuss with them if there is something else in there that needs to be deleted in their opinion, and then you might have more information for next meeting.

Dr. Start - There was no intention whatsoever in my motion that action would be taken tonight. I wanted to take action next week after everybody had a chance to review the seven duties and responsibilities. I am asking that number "2" be deleted, and everybody should receive a copy of his duties and responsibilities and then we can discuss it intelligently. And by all means, let us talk about the position.

Mr. Donwerth - I am confident that we have talked about the position. man's name has been mentioned. Mr. English - Any other discussion?

I don't think the

If not, we will move on.

Mrs. Potts - One announcement. Friday, February 1U, 1975> Is Arbor Day for the school system. This means trees and tree planting. We are going to have a school system tree planting as sort of a first launching of activity of our School Environment Commission. The city nurserymen who have really been working with us in developing some of this, have contributed 88 trees that will be planted on school grounds across the city. We are going to have a special celebration of this on Friday at Webster Middle School, and all Board Members are invited. It is at 2 p.m. Mayor Patience Latting will be in attendance, and Lieutenant Governor George Nigh will also be there. We welcome all of you and anyone else in the community who can come out.

HEARINGS cont'd Mr. English then proceeded to call on additional persons who had registered to address

Announcement Mrs. Potts

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the Board. First was Daryl Beadles, a teacher, who spoke regarding the Accountability j Program in the Oklahoma City school system. Following Ms. Beadles remarks, she responded to questions and comments by Dr. Lillard and members of the Board. During the discussion, Ms. Annette Friedlander, Chairperson of the Accountability Committee, was called to the podium and she, too, responded to comments by the Board. It was agreed that for the fourth meeting of the month (February 2U, 1975)> which is scheduled to be held at Rancho Village School, would be included a discussion on the Accountability Program in the Oklahoma City school system. Hearings were continued with the following persons addressing the Board: Shirley Jackson, Joyce Drew and Ardina White. The remarks included the welcoming of new members of the Board on behalf of the PTA Council; additional comments about the Accountability Program in the school system; the motion regarding the time allotted to speakers addressing the Board, and.other. These speakers, too, responded to questions and comments by members of the Board.

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MINUTES OF MEETING OF FEBRUARY 10, 1975 - CONT'D

ADJOURNMENT R. #59 Adj ournment

A motion to adjourn was made by Mr. McCray and seconded by Mrs. Potts, and carried.

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

(At 10:30 p.m. the Board, meeting as a Superintendent Search Committee, went into executive session to discuss the employment, hiring and appointment of a new Superintendent of Schools.)

ATTEST: Clerk

Approved the 17th day of February, 1975-

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MINUTES OF MEETING OF FEBRUARY 17, 1975

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN AN ADJOURNED REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, FEBRUARY 17, 1975, AT 7:00 P.M.

PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

The meeting was called to order by Mr. English, and Mrs. Potts gave the invocation.

Call to Order

All the visitors present were welcomed by Mr. English.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

HEARINGS

Mr. English presented Dr. Willis Wheat who gave a Progress Report for the Advisory Committees assisting the Search Committee, as follows: I am Willis Wheat, Chairman of the Business Advisory Committee for Selecting the Superintendent. I have been asked by the membership of all the advisory committees to appear here and render this report to the School Board. Mrs. Betty Hill, Chairman of the Patrons Committee, called a joint meeting of the membership from all advisory committees on Wednesday, February 12, at the Central Offices. The purpose of the meeting was to review the organization of each advisory committee and share ideas about the plan each committee has developed for interviewing. All of the committees have had at least one meeting for organizational purposes and are now in a position to function as the School Board has directed.

Report - Advisory Committees for Selection of Superintendent

All of the committee members would like to take this opportunity to compliment the Board on their decision to seek out broad citizen representation by forming the advisory committees to participate in the selection processes for the new superintendent. It was also the consensus opinion of those present at the meeting that the chairman of each of the .subcommittees would be invited to attend each of the interviewing sessions as an observer, if they so desired. Finally, each subcommittee has asked that ample time be permitted for each interview, stressing the hope that no predetermined amount of time or limits would be allocated to each interview.

Mr. English then proceeded to call on the following persons who had registered to address the Board: W. B. Parker, Dewitt Roland, Clyde Madden and John B. White. The remarks included comments regarding the circumstances and behavior in the Star Spencer School and area, Supreme Court decision pertaining to student hearings, an affirmative action program for the Oklahoma City school system, and other. Patrons speaking responded to remarks by members of the Board and the Superintendent.

MINUTES OF PREVIOUS MEETINGS

A motion was made by Mr. McCray and seconded by Mrs. Potts to approve the Minutes of February 3 and February 10, 1975; as presented. Motion carried unanimously on roll call.

R. #60 Minutes Approved

LEGAL AND LEGISLATIVE LIAISON REPORTS Mr. Johnson reported as follows:

Prior to the time of the meeting of February 3> 1975> I handed to you a copy of the petition for rehearing that we had sent to Denver for filing in the principals reassignment case. We should anticipate a three or four weeks' delay before action on our petition. In the meanwhile, we are working on the Petition for Review to file in the Supreme Court.

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MINUTES OF MEETING OF FEBRUARY 17, 1975 - CONT'D

Legislative i Mr. Parker reported as follows: Liaison's Report j The Accountability Bill was passed by the House last week. This Bill has not been scheduled for hearings in the committee in the Senate. The Bill to lower the age requirement was heard last week in the House Committee. The Appropriations Bill is still in the same status as my last report to you. Mr. Parker responded to questions and comments by members of the Board. SUPERINTENDENT'S REPORT

R. #61 Professional Trips Approved.

It was moved by Mrs. Potts and seconded by Mr. Donwerth to direct the following persons to attend conferences as indicated: At no Expense to the Board (a)

Loyce Willett, Southern District American Alliance for Health, Physical Education and Recreation, San Antonio, Texas, February 19-21, 1975-

(b)

Billie Metheny and Melvin Todd, Conference for Children with Learning Disabilities, New York City, New York, February 25-March 1, 1975-

At Board Expense

(a)

Frances Jackson and Dorris Burleigh*, Educational Planning Workshop, Cooperative Planning and Evaluation Project, Fountainhead Lodge, Oklahoma, February 10-12, 1975• *Expenses to be paid from ESAA funds. Confirmation.

(b)

Odessa Wycoff, National Business Education Convention, Chicago, Illinois, February 26-March 1, 1975-

Motion carried unanimously on roll call.

For Consideration? a.t a Future Meeting of the \ Board - Re ! School Calendar | for 1975-76 | “ ————————— i

Dr. Lillard presented a recommendation for consideration of the calendar for the school year 1975_76 which was discussed by members of the Board. Mr. English relinquished the Chair to Mrs. Potts and made the following motion: I would move that the Board solicit written proposals from the district's professional organizations and employees for suggestions on the best methods and programs for improving the expertise of its employees if five "professional improvement days" were set aside during the 1975-76 school year; said proposals to be presented to the Board's Clerk by March 7 (1975).

The motion was seconded by Mr. Brown. Dr. Lillard and members of the Board discussed the motion which will be listed for consideration on the February 24, 1975 Agenda. Interim Report Dr. Lillard introduced Dr. Jesse Lindley, Assistant Superintendent Instruction and Innovative High j Chairman of the Innovative High School Study Committee, who with visual aids presented School I an interim report, regarding an innovative high school, which included the following: PURPOSE - WHY ARE YOU DOING IT?

Purpose

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To provide, an educational option for students and their parents who are seeking a learning environment that differs from that found in other high schools in the system.

GOALS - WHAT DO YOU HOPE TO ACCOMPLISH?

Student Outcome Goals The proposed school shall prepare students: 1.

To develop skills in order to find, examine, evaluate and use information for making decisions.

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To develop an understanding of human social systems and physical environments.

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To develop basic skills of reading, writing, speaking, listening, and computation.

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To develop concern for oneself and others and skills in interpersonal relationships.

5.

To adapt to a world of change.

6.

To develop their potential to the maximum.

7.

To function Independently and assume responsibility for self.

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ADDENDUM TO MINUTES OF MEETING OF FEBRUARY 17, 1975

ADDENDUM TO DISCUSSION OF SCHOOL CALENDAR FOR 1975-76 - TRANSCRIPT OF REMARKS -

MINUTES OF THE MEETING OF FEBRUARY 17, 1975â&#x20AC;˘

Mr. English - Along the lines of the calendar, I know in visiting with from other parts of the country, as we go to our national conventions, talking with them about how do you handle inservice. And I found that set up days within the year in which students do not come to school on

Board Members I have been Some of them a particular__ ;

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instead the teachers come to school and they become the pupils in a sense; they have i their inservice at that time. This gets around having a teacher come in, and after | having worked a full day in the classroom, and they are maybe down and a little tired j from it all, and then coming into inservice; also, asking people, teachers to give up | their weekends sometimes or a Saturday; not a whole weekend, I guess. In looking at I the calendar and the fact that we do talk of minimums here, I have been wondering ) what we could do about adding a few days to the calendar this coming year to provide i for inservice for teachers like this, on particular days out of the year; maybe the I third Monday or the third Friday of a month. Do it this way, and say do it particular-i ly in September, October, November, in order that the inservice is given; the teacher can benefit from it early in the year, and then the students in turn can benefit from this. And I guess at this point I ought to turn it over to the Vice Chairman so that I can make a motion. You are in charge. I would like to be recognized for a motion. Mrs. Potts - Mr. English.

Mr. English - I would move that the Board solicit written proposals from the district's) professional organizations and employees for suggestions on the best methods and ) programs for improving the expertise of its employees if five "professional improvement I days" were set aside during the 1975-76 school year; said proposals to be presented to | the Board's Clerk by March 7I

Mr. Brown - I will second that motion for discussion because I want to ask you a couple of questions. You are not talking about setting five days aside; you are talking about adding five days; is that right?

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Mr. English - Right; we would add them and set them aside, whatever you would want to call it. Mr. Brown - This would be___ ; there is a difference in that language it seems to me. It seems to me that you are talking about five extra days; then you are talking about five more days that people would have to come to work. But it seems to me that there is a difference in setting aside and adding to. This is my point.

Mr. Donwerth - Are you talking about with no additional compensation to the teachers for the additional days that we are asking them to spend in service. For instance; let me find out, Paul. We are saying that Record Day over here is on May 28 of next year. This would extend then the teacher's year, for the five days, to June 7â&#x20AC;˘ Or it would extend the school year to June 7 in order for them to spend the third Friday in each month. Maybe I didn't understand what you meant by that, but are you talking about closing school on the third Friday of these months as far as the students___ ? Mr. English - That is correct, as far as the students. f

Mr. Donwerth - And extending the calendar to June 7?

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i Mr. English - The motion really doesn't speak to that, because I think that if you You i wanted to pick up___ ; I am saying five because I think that is a maximum number. know, when it comes right down to it; after you get proposals like this from the I organizations, you may decide that really the best benefit could come from one or two I I or three days. In which case maybe you would want to pick up State Fair Day, something | t

of that nature. I have never really seen that___ , the benefit from that, having taken | my kids out there several times. But that is another story. But the educational value is how to get taken, I guess, for your money. But I see few kids in the bams out there, and a whole lot on the midway. But you could pick up days within the calendar here and there possibly.

Mr. Brown - Paul, the intent of your motion then is to go out to the teachers, the various people who would be affected, to ask them, first of all, whether they think this is a good idea; second of all, what they suggest; and thirdly, how they think they want to be compensated?

Are those the three parts?

Mr. English - I don't think it was in there, really, Dene (Mr. Brown). I think what it says is to ask them for their suggestions on what they would like to see, if this were done. Now I think that what will happen is that we will get the response to those other questions quite freely without asking them.

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Mr. Brown - I just wondered.

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Dr. Lillard - May I make one brief comment, because you are talking about what I

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92b

ADDENDUM TO MINUTES OF MEETING OF FEBRUARY 17, 1975 - CONT'D

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Dr. Lillard cont'd

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presented to the Board was the 175 days of classroom instruction. So as you look at S this calendar, as Mr. Brown said and probably other Board Members, to pick up h additional days if you are going to eliminate some of the days of instruction that are listed on this calendar. It is fairly obvious that you can either start school earlier; you can go longer into June; or you can eliminate some of the holidays that are listed on the present calendar. You actually have about three choices there, if \ you are adding to the calendar. And I think we will get into some interesting r discussion on the value of the State Fair and our involvement in community activities, <i but I think that is what we are here for. ''4 Mr. Donwerth - Dr. Lillard and Mr. President, I would like to ask you a question. We have then the days, the Fair day when the teacher is off the same as the student, is that correct? We have Christmas holidays when the teachers are off the same, is that correct? So we are actually asking this teacher to put in five more days, regardless. ;i If we take part of the holidays away from the students, we are also taking them away h from the teachers, and we are asking them to do this without any consideration in wages.? Mr. English - Well, Floyd, I think that each year historically we probably add a little bit to their salary in addition to what the state has mandated, and this year

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we could put something in there in addition. You know, a little something, more work to go along with the increase above what the state has mandated. This is something that I believe was in our Washington conference, that we got into this very thing, that what is recommended by some educational leaders is this very thing, that you put in, instead of just giving the money anymore; okay, build in some things where people have to improve their expertise in order to get a raise.

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Mr. McCray - Mr. Chairman, I think very candidly that you are opening up a big "can of worms." I see merit in what you are saying; I can also see merit in when they are coming back and say, no, now wait just a minute; and they are going to demand their rights and I would agree with them. I don't think that you could change many of these days; certainly, they have been established and not that they are concrete. I don't mean that; I mean anything is flexible. But I can just see from looking through the audience, that this would be certainly a debatable idea, and certainly one that will bring havoc. But there again, like you say, we are paid to do this job of listening, so we will do it. I would rather do it a better way, but there again___ .

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Mr. Brown - Mr. McCray, I would be willing to give Mr. English the opportunity to fail, if we want to study this proposal.

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Mr. English - Well, I have seen little progress made without debate.

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Mrs. Potts - Is there any other discussion on the motion?

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then.

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Dr. Start -* Why'do we have a whole week off for Spring Break?

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We would call for the vote

Mr. English - No, it is to be on the table for a week.

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Mr. McCray - I was trying to say to him this, hey guy, stop before you get your foot further in your mouth. But there again, I guess we don't.

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Does anybody know?

Dr. Lillard - I know your question was asked in all seriousness, and I think it would be difficult to explain in just a few minutes. But with the very nature of the school system over the past decade or 20 years; not just the last two or three years, I think the additional pressures that are placed on students and staff; I think patrons operate under additional pressures; we have found as I work with all three of these groups, nothing is more appreciated than the Spring Break where the students can get away from staff, and staff can get away from students; and maybe the parents go crazy if it rains during the week. I have' had patrons complain - why did you dismiss school for Spring Break when it is raining, and we have had it set up for a year. In all seriousness, Dr. Start, this is a time to renew. Many colleges and universities do this; many school systems. And from the time of the mid-year break or Christmas break until the end of May, is a long long time for students and teachers, and we find people work hard; they look forward to the break; they come back with renewed vigor. We used to only have about two days for the Spring Break, but we've hadthe full week, I would say, for the last six or seven years. And I think the community in general, all of those involved, have appreciated this break.

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Dr. Start - Have we ever seriously considered revising curriculum whereby the quarters end in a more appropriate time? I mean that a quarter would end at a time where, ;i you know, just before the break? Dr. Lillard - Well, basically, in the public school system, we are not so semester oriented. We are a unit or yearly oriented. So actually the break at semester is just a calendar break; it is not an academic break necessarily. Students move from one semester to another, and there is no cardinal rule that you must complete, I am being facetious here, chapter 32 by the end of the first semester. You have the students for the full year to achieve these academic goals.

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ADDENDUM TO MINUTES OF MEETING OF FEBRUARY 17, 1975 - CONT'D

Dr. Start - What I am asking is, why do we have four quarters instead, of three?

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Dr. Lillard - Now say that again. i

Dr. Start - We are listed, with four quarters a year; why can't we have three?

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___________ Dr. Lillard - Well, mathematically it is impossible. You are talking about three measuring units, but we do report to the State Department of Education our attendance on a quarterly and semester basis. Now again, I see what you mean; you could divide the year into three parts, but you couldn't divide it into three quarters. But again, whether it is Friday or Monday, or the first semester or second semester, it doesn't make that much difference in the instructional program, because, we have many teachers and principals in the audience, they move forward on their instructional goals without saying this is the deadline and this is where we must be.

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Mrs. Potts - I have one question. Other school systems I assume have a different ; number of days in their calendar year; assuming that it doesn't go below the 175 h minimum days?

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Dr. Lillard - In the state of Oklahoma?

h Mrs. Potts - Yes, I am talking about Oklahoma.

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0 Dr. Lillard - Rarely does it__ ; it is either 175; occasionally 17&; very occasionally j 177j "to the best of my knowledge.

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Mrs. Potts - When we have had this 177; teachers haven't been paid extra salary then, have they?

Dr. Lillard - No, you pay a teacher on the contractual year basis; you don't divide it by the number of days in the school year.

Mr. English - Soif we had, although we don't, if we had snow days written in and it didn't snow, and they went ahead and taught, they weren't paid any extra for teaching the 177 days?

Dr. Lillard - No, whether we have 175; 17° or 177; whatever the contractual agreement is between the district and the teacher, that is what they are paid for. Again, we are talking about a variation of one or possibly two days.

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English - Does that contract state exactly how many days that they teach?

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Dr. Lillard - I don't really recall whether it is listed in the contract or not. It ‘ has a beginning date and the ending date. The Personnel Department might respond. Does it actually list the number of days, or does it say beginning a certain date and | il terminating a certain date, Mr. Cheney? ! II I (Mr. Cheney responded from the audience.)

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Dr. Lillard cont'd - And the beginning of the year, and the close of the school year, h Now I might point out for information to the Board, I believe Tulsa adopted their | calendar three or" four weeks ago. It is somewhat, very similar to ours, except where > | I | |

we wind up at the end of the year, Tulsa adds two professional days on Tuesday, June 1, and Wednesday, June 2. So they don't complete their school year on that Thursday or Friday; they come around to the following as indicated here, because you will have Memorial Day next year following the close of school, depending on the calendar you adopt. So they have their two professional days; Memorial Day is a holiday and then teachers come back Tuesday and Wednesday for the two professional days.

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MINUTES OF MEETING OF FEBRUARY 17, 1975 " CONT'D

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Student Outcome Goals - cont'd -----

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Educational Process Goals — . — — —■

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The educational process of the proposed school shall:

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To develop responsibility for planning, pursuing, and evaluating learning experiences •

i Interim Report | Innovative High j School - cont'd

Provide involvement of students, parents, community, and teachers in the establishment of goals, purposes, and functions of their high school

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Enable students to participate in learning activities based on their needs and to actively participate in the learning process.

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Utilize the collaborative decision-making process in the development and implementation of learning programs.

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Provide flexibility in the curriculum, instructional hours, credit achievement, and instructional methods to meet the individual needs of the student body.

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Stress the development of the basic skills.

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Provide experiences to develop career awareness and use of leisure time.

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Provide a learning environment which utilizes the community both as a resource and participant in the learning process.

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Make it possible for students to study and learn through direct experiences in community settings.

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educational experience.

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Provide human relations experiences for staff, students, and community.

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Involve volunteers from the community in the learning process.

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Enable staff and students to experience change.

12.

Provide a continuing self-evaluation program for staff and students.

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Provide for each teacher to be assigned the responsibility for assisting a certain designated number of students in planning, pursuing, and evaluating individual learning experiences.

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Provide for the guidance and supervision of students through an advisor and a guidance group.

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Provide a school which is organized and administered differently from other schools and which will enable students to advance to the next higher level of learning.

16.

Enroll"a student body on a voluntary basis that is representative of the total high school population in terms of race, sex, socioeconomic status, academic achievement, and geographical area of district.

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Be supported financially at a rate which is not much different from that provided for other schools in the district.

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FUNCTIONS - WHAT'S IT GOOD FOR? Functions

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The proposed school will: 1.

Stimulate a reexamination of existing high school programs, teaching techniques, and the role of the public high school in society.

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Provide an opportunity for initiating programs which may be eventually transferred to other schools.

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Provide expanded opportunities for interaction between school and communities in developing enriched learning environments.

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Serve in a laboratory role for teacher education and reeducation.

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During the presentation of the interim report, Dr. Lindley and Dr. Lillard, on various occasions, invited responses and guidance from the Board as to the Board's instructions for the committee's future work, preparation and approach to the items presented in the report.

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94

MINUTES OF MEETING OF FEBRUARY 17, 1975 - CONT'D R- #62

Dr. Start - Mr. Chairman, I move the acceptance of the interim report and to approve it in its entirety.

[nnovative High School Interim. Report Approved.

Mrs. Potts - Second. i Mr. English - Motion by Dr. Start and seconded by Mrs. Potts that the interim report

be approved in its entirety.

Mr. Clerk, call the roll, please.

All members voted "Aye" on roll c<Ll. Recommendation - | Dr. Lillard - Re ! Central Food j Service Cash j Account ! -------------------------------------------------- 1 i

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Mr. English declared that the motion carried.

Dr. Lillard - At an earlier Board Meeting the Board approved that we could invest Central Food Service cash on hand. After reviewing this with our Treasurer, auditing firms, and members of the staff, we recommend that a minimum balance of $100,000.00 be maintained in the bank checking account; that any reserve above that amount be available for investment in U. S. Treasury Bills by the school district Treasurer.

Mr. English - Could I hear a motion? Dr. Start - I move that we accept the recommendation.

Recommendation Approved Re iinimum Balance Maintained in Central Food Service Cash Account

Mr. Brown - Second. Mr. English - Motion by Dr. Start; seconded by Mr. Brown that the recommendation be accepted and approved. Discussion? Mrs. Potts - Is this maximum investment of these funds?

Dr. Lillard - Yes, on a trial basis.

Mr. English - Mr. Clerk, call the roll, please. All members voted "Aye" on roll call.

Recommendation Sr. Lillard Persons to Serve 5n Board Star Spenfcer Committee

Mr. English declared that the motion carried.

Dr. Lillard - As directed by the President of the Board, I am submitting the following 0 names to serve on the Board Star Spencer Committee - Mr. Jim Johnson, Director of High Schools; Dr. William Shell, Director of Research; Dr. Wallace Smith, Director ( of Buildings and Grounds; Mr. Arthur Boyd, Principal, Parker Fifth Year Center; Mr. i; James Nees, Principal, Star Spencer High School; and Mrs. Annetta McCoy, Human j! Relations Consultant. ;i jj

Discussion Re Yud.it

Mr. English - We have received the six-month audit of the C.P.A.

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Dr. Lillard - The auditors will be available at the first Board Meeting in March to

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explain or respond to any questions that members of the Board might have.

Dr. Start - After reviewing this report I would like to have an opinion from the auditor as to whether we are in good shape or not. i

Dr. Lillard - This is a semiannual report, not the annual report. be instructed to'explain to the Board.

The Auditor will so

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ENCUMBRANCES, GENERAL BUSINESS AND PURCHASING R. #64 Encumbrances Approved_________ |

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It was moved by Mrs. Potts and seconded by Mr. McCray to approve payment of encumbrances as listed for January 29 - February 12, 1975* Motion carried unanimously on roll call.

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E j A motion was made by Mr. McCray and seconded by Mrs. Potts to approve Items B-l through:) B-10 as follows:

â&#x20AC;˘ #65 pproval of terns B-l thru -10

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Purchase of Air Conditioning Supplies

Purchase of air conditioning supplies (freon, copper tubing, silver solder, duct tape, etc.) for use by the Adult Education Center from the following companies which submitted the low quotations:

Central Plumbing Supply, Inc. Jones-Newby Supply Company M & V Supply Company, Inc.

Total These purchases are to be charged to Account G 1121.03-

$

21.00 607.55 11.50

$

640.05

95

MINUTES OF MEETING OF FEBRUARY 17, 1975 - CONT'D Purchase of Plumbing Supplies Purchase of plumbing supplies (sink, faucet, washers, bubblers, etc.) for use at Star-Spencer, Southeast, and Grant Schools from the following companies which submitted the low quotations:

$ 164.68 _____ 704Âť92

F. E. Georgia Supply Company Mideke Supply Company

$

Total

869.60

These purchases are to be charged to Account BL 5620.05.

Purchase of Instructional Duplicating Supplies Purchase of instructional duplicating supplies (duplicating fluid, masters, stencils, ink, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

Duplicating Products, Inc. Audio Visual Educational Systems, Inc. Thompson Book & Supply Company Kee Lox Manufacturing Company Dowlings, Inc. Total

$

1,511.20 2,688.00 2,784.96 72.00 3,807.00

$

10,863.16

These purchases are to be charged to Account G 240.00. Purchase of Lumber Purchase of lumber (ash, birch, red cedar, mahogany, hard maple, red oak, white pine, poplar, plywood, masonite, etc.) for use by the vocational and industrial arts classes in the High and Middle Schools from the following companies which submitted the low quotations:

Central Lumber Company Frank Paxton Lumber Company U. S. Plywood W. P. Stark Lumber Company, Inc. All Woods/Schroeder, Inc.

Total

$

8,867.80 6,692.85 11,747.00 3,120.00 1,236.80

$

31,664.45

These purchases are to be charged to Account G 240.01.

Purchase of Paper Products Purchase of paper products (index and poster boards, charts, chart tablets, notebooks, paper - mimeograph, corrugated, construction and bond, etc.) for use by the Technical Media Center and storeroom stock from the following companies which submitted the low quotations on specifications:

Carpenter Paper Company Dowlings, Inc. Thompson Book & Supply Co. Midwest Paper Products, Inc. Oklahoma Seating Company Science, Art, & Engineering Supply, Inc. Oklahoma Paper Company Southwest Paper Company Asel Art Supply, Inc. Constructive Playthings Comark Plastics

Total

$

2,218.72 1,920.84 33,535-40 784.00 3,225.00 748.80 736.00 99,254.10 1,020.00 1,476.00 4,212.50

$ 149,131.36

These purchases are to be charged to the following Accounts: $ 129,912.36 19,219.00

G 240.00 G 240.05

Total

$ 149,131-36

R. #65 Approval of Items B-l thru B-10 - cont'd

96

MINUTES OF MEETING OF FEBRUARY 17, 1975 - CONT'D

R. #65 Approval of Items B-l thru B-10 - cont'd

Purchase of Steel Purchase of steel (band, round, square, angle, and galvanized iron,} square tubing, black pipe, expanded mesh, etc.) for use in the High and Middle Schools' vocational and industrial arts classes and the Vocational Technical Center from the following companies which submitted the low quotations:

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National Steel Service Center, Inc. Ducommun Metals & Supply Keck Steel Corporation

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Total

$

10,809.95 . 2,488.32 4,463-48

$

17,761.75

These purchases are to he charged to Account G 240.01.

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Purchase of Tools and Equipment Purchase of tools and equipment (wrenches, sockets, extensions, hammers, mallets, etc.) for use hy the Vocational Education Departments and warehouse stock from the following companies which submitted the low quotations on specifications:

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Severin Supply Company Snap-on Tools Corporation Brittain Brothers Brodhead-Garrett Company Midland Equipment Company American Industrial Supply Stephens Industrial Supply Co. J & E Supply Company Total

$

42.23 291-55 21.69 131.50 110.75 869.38 550.20 312.48

$

2,329.78

These purchases are to he charged to the following Accounts:

BL 6030.03 G 240.01 G 240.00 G 1121.03 Total

$

205.87 990.50 1,017.24 116.17

$

2,329.78

Purchase of Welding Supplies

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Purchasing of welding supplies (flint lighters and welding rods) for warehouse stock from the following companies which submitted the low quotations on specifications:

Presto Welding Supplies, Inc. Hooper Supply Company Total

$

1,137.85 57.60

$

1,195.^5

These purchases are to he charged to Account G 240.00. 9.

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Purchase of Teaching Aids Purchase of teaching aids (films, kits, hooks, etc.) for use hy the Technical Media Services and Westwood Bilingual Preschool Program from the following companies (quotations and materials available only from the designated publishers and/or distributors):

Borg-Warner Educational Systems Fidelity Bank, N. A.

Total

$

1,067.25 632.5O

$

1,699.75

These purchases are to he charged to the following Accounts: G 230.01 *G 240.01

Total I

$

632.50 1,067.25

$

1,699.75

*These purchases have heen approved on our Elementary and Secondary Education Act Application, Title I.

97

[ MINUTES OF MEETING OF FEBRUARY 17, 1975 " CONT'D 10.

Purchase of Library Supplies

Purchase of library supplies (tape, adhesive, book ends, card sorters, jacket covers, knives, spray plastic, step stools, etc.) for use by the Technical Media Services and warehouse stock from the following companies which submitted the low quotations on specifications: Fordham Equipment Company Gaylord Brothers, Inc. Josten's Library Supplies Bro-Dart, Inc. Demco Educational Corporation

Total

$

440.40 1,122.53 243.40 421.92 1,204.00

$

3,432.25

R. #65 Approval of Items B-l thru B-10 - cont'd

These purchases are to be charged, to the following Accounts:

G 230.04 G 240.00 Total

$

140.25 3,292.00

$

3,432.25

Motion carried, unanimously on roll call. WRITTEN PETITIONS AND COMMUNICATIONS

Mr. English - All Board Members have received the letter from the Chairwoman of the Biracial Committee in which she calls attention to some items which the Committee has made recommendations. The letter states that six items have not been completely implemented yet. Dr. Lillard - Mr. English, with the permission of the Board, I will ask Dr. Wallace Smith, Chairman of the Board's Liaison Committee with the Biracial Committee, to examine this correspondence and respond to the items in terms of information to the Board.

Mr. English - Fine. Mrs. Potts - What we are doing in these areas would really be helpful, Would we able to provide information about what changes there have been, say in ratios of

Dr. Lillard - The information will be gathered and will be reported to the Court before May 1. A copy will go to the Biracial Committee. Mrs. Potts - This would be on all of those levels that are indicated here? Dr. Lillard - Yes.

Mrs. Williams - A point of information, the last paragraph in the letter says "We hope in the near future to have the opportunity for further dialogue with the Board of Education,." '-Who initiates the dialogue; or we will be informed?

Mrs. Potts - We worked with subcommittees last May. Possibly there could be some interaction on the basis of subcommittees with Board Members who have concerns in specific areas. (A copy of the letter is on file in the Clerk's office.)

Mr. English - New members have come on to the Board in recent years and months. At our next meeting where we are going to have the presentation on Accountability, Mr. Johnson, if there could be a presentation of the history of the Dowell case, from its creation to the present, so that Board Members could be aware of the steps taken throughout this desegregation, integration process. Also, if the Board Members could all be provided with copies of the Finger Plan, the court order handing down the Finger Plan, it might be helpful as we get into other problem areas. The Star Spencer question that has arisen, a presentation might answer some questions about who did That would be helpful; it doesn't what, when, if we knew a little bit more about it. have to be a night-long session; it could be brief, although the volumes on this case are voluminous to say the least. We could all benefit from that. Mr. Brown - I would be satisfied with a position paper, if you are going to brief me. I don't particularly want to sit here and listen

Dr. Lillard - In addition to the Finger Plan., you should also have any court-approved modification, The Plan is 65 or 70 pages in length. The modifications that have been submitted and approved by the court since then are not too lengthy.

Mr. English - I personally gain something from dialogue beyond reading what is on that printed page.

Discussion Re Letter from Biracial Committee

98

MINUTES OF MEETING OF FEBRUARY 17, 1975 ~ CONT'D Discussion coni 'd

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| Dr■ Start - Mr. President, would it be appropriate for me to invite the Board Members j and the members of the Biracial Committee to my home?

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i Mr. McCray - I think it would be a very gracious offer, Dr. Start; that* 1 is the way this y | other started. § i

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| Dr. Start - That would be appropriate? i

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Mr. English - Very good. NEW BUSINESS

Mrs. Williams - Mr. English, for clarification, Dr. Lillard mentioned about statistics being forthcoming on suspensions and expulsions. This was my request because of an overriding interest inmy-district onexpulsions and suspensions. This will be a detailed report by school in order that perhaps we can direct a trend, and we wish to address ourselves tothat verydefinitely.

Statement Ins. Williams

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L #66 luman Relations Policy Adopted

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UNFINISHED BUSINESS Mrs. Potts - Mr. President, I want to move on with the adoption of the motion that was brought up last week relative to the human relations policy.

Mr. English - Any discussion on the proposed policy on human relations? call the roll, please.

Mr. Clerk,

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Motion carried unanimously on roll call.

HUMAN RELATIONS POLICY, as follows: > i ■ j

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The Oklahoma City School System is committed to the concept that every individual is entitled to full dignity, respect, and value; and that this concept , must be translated into reality by deliberate efforts of the employees of this system. Such efforts will emphasize: The creation of a learning and working environment which insures the full development of human potential and respect for the worth and dignity of each individual;

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The recognition and understanding of the dehumanizing effects of bias, prejudicial attitudes, and discriminatory behavior;

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The promotion and protection of human and civil rights of all persons by striving toward the prevention and elimination of hostility, apathy, distrust, inequality, inequity, sex discrimination, and racism;

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The development of positive feelings of self-worth, self-understanding, and security;

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The understanding of and appreciation for the contributions and life styles of the various cultural, racial, ethnic, religious, and socioeconomic groups in our global society;

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The respect for and the protection of diversity and dissenting points of view;

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The establishment of a school climate where democratic processes are supported, developed, and utilized; The establishment of methods for sharing feelings, concerns, and goals that will promote common understanding and mutual respect between and among individuals and groups.

A committee for the formulation, implementation and integration of educational programs geared to a successful human relations program shall be activated with community, instructional, and supportive personnel as members. R. #67 Adjournment to Executive Session

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In referring to an item in the Agenda - "Dr. Start moved and Mrs. Potts seconded that il paragraph number two (2) - 'Serve as an official liaison between the Board and legislators, particularly those representing the areas included in the Oklahoma City school district.' - be deleted from the list of seven (7) responsibilities, and 1 duties assigned to the position of Public Service Officer by the Board on February 11, ji 197^•" Mr. Brown stated - Mr. English, is it possible for us to deal with this in sj executive session?

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MINUTES OF MEETING OF FEBRUARY 17, 1975 - CONT'D

Mr. English - Yes, if the majority of the Board votes that way on a motion.

Mr. Brown - I move that we deal with this in executive session. Mr. Donwerth - Second.

R. #67 Adjournment to Executive Session

Mr. English - Motion hy Mr. Brown; seconded by Mr. Donwerth that this item be dealt with in executive session. Discussion? Mr. Clerk, call the roll, please. Motion carried unanimously on roll call. Thereupon at 9‘-10 p»m. the Board adjourned to an executive session to discuss personnel.

At 10:35 p-ni. Mr. English reconvened the regular meeting.

Dr. Start - Mr. President, I would ask for a vote on this motion that I introduced last week as stated in the Agenda. Mr. English - Okay, the item number two (2) dealing with the Public Service Officer. Do I hear a second? Mrs. Potts - Second.

Mr. English - Okay, a motion by Dr. Start; seconded by Mrs. Potts. Mr. Clerk, call the roll, please.

All members voted "Aye" on roll call.

Mr. English declared that the motion carried.

THEREUPON THE REGULAR MEETING WAS ADJOURNED. (A mechanical recording of this meeting is on file in the Clerk's office.)

Approved the 3rd day of March, 1975-

■ Deletion of ! Number Two (2) Responsibility of Public Service Officer (Legislative Liaison)

And discussion?

A motion to adjourn to another meeting of the Search Committee for further evaluation of the remaining applicants for the position of Superintendent of the Oklahoma City Public Schools was made by Mr. Donwerth and seconded by Mr. McCray, and carried.

ATTEST:

) R. #68

R. #69 Adj ournment

100

MINUTES OF MEETING OF FEBRUARY 24, 1975 THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

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OKLAHOMA, MET IN A DISCUSSION MEETING IN THE AUDITORIUM, RANCHO ELEMENTARY SCHOOL,

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1401 S. JOHNSTON DRIVE, MONDAY, FEBRUARY 24, 1975, AT 7:00 P.M. PRESENT:

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Paul English, President

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Mrs. Pat Potts, Vice President Dene Brown, Memher Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, member

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Others present: Thomas J. Smith, Assistant Superintendent Administration; Hugh B. Ginn,j Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from j patron and professional groups and news media, and other interested persons. (Rosters | on file in office of the Clerk.) j

Dr. Lillard was absent (in attendance at AASA Meeting - Dallas, Texas). The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

i Call to Order

All the visitors present were welcomed by Mr. English. thanks to Mr. Harley King and staff of Rancho School.

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i Visitors Welcomed

Mr. English also expressed

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Roll call established that all of the Board Members were present. HEARINGS

Mr. English announced that at the next meeting of the Board (March 3, 1975), hearings would be suspended because the Board plans to go into an executive session as "A Search i Committee" at the end of the Regular Board Meeting. Mr. English reminded patrons j

regarding the time limit allotted for speakers addressing the Board. He suggested that patrons remain at the microphone for questions from members of the Board; also, only those persons who live in the Oklahoma City School District may appear. He then called on the following persons: Floyce Floyd, Bruce Wood and Robert O'Bryan.

Mrs. Floyd, President of the PTSA at Capitol Hill High School, spoke regarding the possibility of Chemistry I and Biology II being taught at Capitol Hill next year (1975-76)• She distributed to each member of the Board written copy pertaining tothe | subject.

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i ■ Mr. Brown - Thank you for a very excellent presentation which you have also written j out. What is the opinion of your building principal on this matter? s Mrs. Floyd

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- He is for it.

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I Mr. Brown - Does he support you in the proposal?

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! Mrs. Floyd - Yes^sir.

! | Mr. Brown - If we install this proposal at Capitol Hill High School, would it have any

i effect on any other part of your program, say teacher selection or teachers who are ! there?

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Would it have an adverse effect on anything else at tie school?

Mrs. Floyd - The answer would remain to be seen after the enrollment. The majority of these students are going to be in some kind of classes at Capitol Hill. If Chemistry I and Biology II are not offered, students are still not going anywhere else to take any classes.

i Mr. English - Other questions?

■ ;| Dr. Start - You were aware of the fact that Chemistry I would be offered at Grant next | year? ; | Mrs. Floyd - Right, but we also were under the impression that our students would still I goto Douglass as they had in the past. I I Dr. Start - Am I misinterpreting? Do your students don't want to take Chemistry I because they don't want to go to Douglass? Mrs. Floyd - No, not that they don't want to go to Douglass; they just don't want to leave the school, their home-base school. Dr. Start - Yes, I understand; that is why I was reminding you that Chemistry I will be offered at Grant next year.

Mrs. Floyd - Yes, as far as I know; but we are clustered here, Dr. Start. Dr. Start - We are the Oklahoma City School System - nine high schools.

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Call

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MINUTES OF MEETING OF FEBRUARY 24, 1975 - CONT'D

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; Mrs. Floyd - Right. !

Mr. Brown - Did not the Board vote a pilot program - Chemistry back at John Marshall and back in Northeast next year for the purpose of making a study?

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Dr. Start - Yes, in addition to the two Science Centers, Douglass and Northeast, Chemistry I would be offered next year at John Marshall, Grant and Northwest. This was determined to be a pilot project to see if more interest can be provoked among the students. If that did occur, the issue of making Chemistry I available to all of our students in all of our nine high schools, would be a real issue for decision by this Board.

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• Mr. Donwerth - We have Chemistry I classes in all of the high schools, with the j exception of Southeast, Capitol Hill and Classen. We would have more interest in all / > of the schools in the science classes if we had the Chemistry I and Biology II classes i in all high schools. I am in favor of having the Chemistry I and Biology II classes ; in the other three schools also. We can accomplish this at a cost of $10,708. We > should go ahead at the beginning of next year and put this in all of the schools. i Mr. McCray - Mrs. Floyd, your presentation was beautiful; your needs are there, but we I are under a court order. When we start reassigning students, that does affect the i court order. I bring up this item just to be realistic, so as not to disappoint j people who know that there is a need, have the facilities, even the teachers; it would * seem an obvious conclusion. I would caution the Board once again, when are we going j to stop spending funds that have not been budgeted? We have a budget that we should i live within. You have made a very fine presentation (Mrs. Floyd), and in essence I agree with you wholeheartedly. i ; i

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Mr. Donwerth - By providing Chemistry I and Biology II, we will have more students interested in going on with advanced courses than we presently have in the clustered schools.

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j Mr. McCray - I concurred in the reasoning; I concurred with the idea. I was bringing :■ j up the statistics of facts that we have to face. I didn't disagree with the speaker :I or anything that was said. I agree with your theory, your idea; I do, but these things/ ’ we have to be careful. j i

Dr. Start - Mr. Chairman, I would like to ask Dr. Lillard to look at this proposal and to give us a cost estimate based on this proposal.

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Dr. Smith - Dr. Start, the staff would be pleased to update and send this information to members of the Board.

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I Mr. Brown - Dr. Start, I would also like a consideration of the curriculum implicationsj ; and the impact on students. Cost isn't all that's involved. I would like to hear J curriculum response and perhaps response related to the court order. I don't see ;; \ relevance there, but if there is we should have that response. ;

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Mrs. Potts - We are overlooking, in talking about this, the cost of things in terms of the figures which we previously received. When this matter first came up, we were speaking of"providing this where it was available for more students. We arrived at a compromise that we would, for this coming year, set up these three pilot programs involving only Chemistry I. If the results show a real increase in students, we would have reason to consider including this type program in all of the schools. In addition to the $10,708, there are other costs that were overlooked. We are talking about laboratory equipment and possible special furniture. We are talking about a minimum of $15,000 in addition to the $10,000 that we had already budgeted.

§ Mr. Brown - It seems that the validity of this study really is not very good. If you i think that John Marshall patrons are going to let this fail, and lose their science i program, they are not• They are going to be very encouraging of their students. In. \ order for this to be a successful pilot program, it should operate for several years. s The question to raise should be - is this a program that ought to be in the local i schools or is it a program that ought to be clustered? If it ought to be clustered, i then let's keep it in a cluster. If it ought not to be clustered, then let's face I it realistically, fund it, and deal with it. I just don't see how the results that j you get will be valid if you did it just for one year or even two years. j j j : j i j \ j

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Mr. McCray - I have never measured the amounts of dollars in relation to young people. I resent it just a little bit, of being accused of saying I am against spending for the education of young people. That is not true. I was pointing out that our funds ) are not unlimited; that we do have to meet our budgets. I would like to see in this ’• school system, if we had the money, proper education for every youngster regardless of cost; to give them every benefit that we could educationally. I would support it / to the nth degree. I want to make my position clear. Mr. English - We are talking about next year's which we haven't approved. We sort of got the some studying on the proposal submitted by the it will be coming up at future Board meetings.

budget, really, and its expenditures idea that the Administration will do Capitol Hill patrons, and I am sure I can't say exactly when, but I would

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MINUTES OF MEETING OF FEBRUARY 24, 1975 - CONT'D

HEARINGS cont'd Mr. English cont'd assume that it will he in time for the scheduling for this next year; so we can make a decision then. Mrs. Floyd - Thank you. We appreciate our students being considered. h | Mr. English - Thank you for being concerned about your youngsters and giving up an I evening to come up here.

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(; The next speaker was Bruce Wood, Teacher, Dewey Fifth Year Center, whose remarks were jl related to a previous motion regarding the soliciting of proposals on methods and

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programs for improving the expertise of employees if five professional improvement jj days were set aside for the 1975-76 school year.

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Dr. Start - I understand your objection very clearly. You are not here debating a ]■ pay raise; let's stick to the issue. The Board has made no decision whatsoever about jj that, and you are expressing your opinion and the opinion of your faculty about that jj which is before this board; is that correct? I need to clear up one other thing. I i did not know teachers were paid by the day. | ■

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| Mr. Wood - Yes sir, there is a daily figure that is contracted for. !

• Dr. Start - That is by state law, right? You are on a professional contract which [j defines total number of school days over which we may not exceed. I didn't think jj anywhere in the contract you were paid so much dollars per day. Is that correct? ij Mr. Wood - Actually it is.

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j| Dr. Start - How much is it per day? The schedule that I see before me in the negotiated! p contract says . This is not the schedule under which it is paid? J !l — I !l!! •j

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Mr. Wood - Yes, it is. '

Ji jj Dr. Start - I see nothing in here that says so much per day.

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I jj Mr. Wood - No, my point was that we are required ; we are paid for our services that | h are not to exceed 190 days. This was the reference to the days. Now it is not an j jj hourly wage or daily wage. i jj I j! Mr. Brown - Mr. Wood, do you have a bargaining representative that bargains for your 1 jj responsibilities for your position? b

jj Mr. Wood - Sir, you shouldn't really ask me that question, because I can hardly be ii unbiased in answering that. I am a member of the American Federation of Teachers.

I j! Mr. Brown - Nevertheless you are represented by someone in a bargaining relationship, jj is that right? <You are or you aren't? j Mr. Wood - Technically, yes• ’• '

i Mr. Brown - Then you are, right? Then it seems to me that the issue is that when and if___ ; incidentally, last week five days were not proposed. That was part of a suggestion. It would have been better if you had had an understanding of what was talked about, and nothing was decided.on the motion. Tonight you will hear the motion. When it does get voted, part of that will be the understanding that that is something that will be concerned about in relation to negotiations, in relation to your bargaining agent; in relation to the teachers; to the Administration and to the Board. Personally, I have no intention of degrading teachers or acting capriciously and irresponsibly on your behalf, and no one on this Board does. We are in this together. Each one of us has a part, and we want you to have the best that we can do for you. If this proposal comes into being, it will come into being because the Administration, the School Board and teachers have arrived at an agreement and understand fully the implications of that agreement. At least, I believe that is the way the process works,

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Mrs. Potts - I think the purpose of this motion has been misunderstood by a lot of j teachers, too. We have a copy of the school calendars dating back to 1969, and we j have had several years where there have been-176,even 177 total days in session; that was 1973-74. You are talking about anything above 175 makes it sound like it is more than you feel you are contracting for. In the previous years there have been extra days before. The real purpose of this motion was to involve teachers in designing inservice that would be really meaningful to them, and to get their feedback to our staff about the timing and the kind of inservice that would be the most help. I really do feel that the purpose is being misconstrued here.

Mr. Wood - Am I to understand that it was not proposed that the five extra days be added on to a teacher's responsibility? ■ Mr. Brown - It was not proposed.

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MINUTES OF MEETING OF FEBRUARY 2^, 1975 " CONT'D

HEARINGS cont'd

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Mr. Wool - Then I stand corrected.

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Mr. Brown - This was not the proposal; this was part of the dialogue that came out in the discussion as Mr. English tried to delineate what he had in his mind. This was part of the conversation that goes on when you try to look at a proposal.

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Mr. Wood - If the five days are not going to he added

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Mr. English - Let me go back and review. I don't believe that you were at the Board meeting last week when this proposal came up. I don't know if you have gotten ahold to an agenda. Have you read the actual motion that was made last week?

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they come from? What did you all have in mind here when you were talking about giving five inservice days? You can't have below 175 t>y state law, as I understand. And there is only one extra day (176). The pupils have to be in session 175 days.

Mr. Wood - I thought I did, but apparently I didn't. agenda; no.

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I didn't read it on an official

Mr. English - It is in tonight's agenda; those of you who have it; it is in there. It starts at the bottom of next to the last page; actually - "that the Board solicit written proposals from the district's professional organizations and employees for suggestions on the best methods and programs for improving the expertise of its employees, if five professional improvement days were set aside during the 1975-76 school year. Said proposals to be presented to the Board's Clerk by March 7*" And incidentally there is a reason for March 7- We begin negotiations the middle of March. In order that the Board could advise its negotiators what the Board wanted negotiated in the package; that this is one of those things that could be discussed with the information; the feedback from the teachers on what they would like to see have done if we did go into this type of a route. As was mentioned last week in the discussion, we expected to receive responses to whether teachers wanted days of teacher inservice or not; that this would be a natural response to the question. During the meeting, probably part of the misconception that has come up has been from some of the questions that were raised during the discussion. There was a question "Are you talking about with no additional compensation to the teachers for the additional days that are being asked them to spend in service?" And then the discussion goes on - "extending the calendar to June 7." And what I said at that time in response to the question was, "that is correct as far as the students." Maybe I had better read that part of it. "Extend the teacher's year five days to June 7, or would it extend the school year to June 7 in order for them to spend the third Friday in each month. Maybe I didn't understand what you meant by that; but are you talking about closing school on the third Friday of these months as far as the students?" And I said, "that is correct, as far as the students." And then back to extending the calendar to June and I responded that "the motion doesn't really speak to that because the five days is an arbitrary figure. As I say, you may decide that really the best benefit could come from one or two or three days." And I mentioned there the possibility of picking up State Fair Day. There is another question; there are three parts to it - "the intent of the motion then is to go out to the teachers, the various people that would be affected, and ask them first of all whether they think this is a good idea; second of all, what they suggest, and thirdly, how they think they want to be compensated. Are those the three parts?" I said, "I .donâ&#x20AC;&#x2122;t think that was in there really, all three of those parts; I think it says, is to ask them for their suggestions or what they would like to see if this were done. Now I think what would happen is that we would get the response from those other questions quite freely without asking them." Again, there was another question about the compensation - "We are asking them to do this without any compensation in wages?" And I talked about "historically we have added a little bit to salary of teachers in addition to what the state has mandated, and that this year we could put something in there in addition; you know, a little something, more work to go along with the increase above what the state has mandated." And I mentioned about a Washington conference that I attended back in June. This was one of the ideas the educational leaders there discussed, that if Boards of Education are going to provide salary increases, then there should also be some increase, there should be some trade-off here. In negotiations there shouldn't be just a "one-way street," with the Board giving the money. Therefore, in the future the Board should require something in addition to this. Mr. McCray - We are getting into negotiations. I may not have heard it right either, but I did hear five days without compensation. This was reported in the newspaper, those exact words. We are now saying to these people, you don't know what we meant. It is good to have clarification from the President of the Board. If there is a misunderstanding, I thought the same thing. Now we have it clarified, and maybe that has settled your question, Bruce (Mr. Wood).

Mr. Wood - Yes, this has been most informative. What you are talking about now is the very kind of compensation that would be the most healthy type for a system like Oklahoma City. Mr. English - There is a tape recording of every Board meeting. Anyone who would like to get the exact quotes, etc., is perfectly welcome to come down and listen to that, or the transcript of this particular section of the conversations last week, I

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MINUTES OF MEETING OF FEBRUARY 24, 1975 - CONT'D

I HEARINGS cont’d | Mr. English cont'd i

have available here, and I would be glad to xerox ; I wouldn't give it to everybody. i If somebody wants to look at it, the Clerk of the Board has copies at the Administration Building that they can come down and look at it and get the flavor of the meeting for ] themselves. I will add that there is some discussion too; there is discussion on the | past of 176 or 177 days, "snow days," and then when it didn't snow, those days were

i taught already. There is the fact that the contract that you do sign does say a | maximum of 19Odays. Those and other little factors plus the negotiated agreement that | was negotiated this past year required two inservice days for all teachers. Now so far we haven't had that this year, and the calendar that was proposed to us did not include those two inservice days. I haven't found out really why it does not include | those two inservice days, but I will check some more into that. ' I

Mr. Wood - Thank you for clarifying that.

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Mrs. Williams - Mr. Wood, you request five working days during preschool week instead j of the present three, for the purpose of planning. Do those purposes include inservice?! Mr. Wood - Those were specific suggestions as to how extra days, regardless of compensation, to have these extra days and how they might be utilized. To extend the preschool week from three days to five days, would be more helpful to us in our situation.

Mr. Brown - Mr. Wood, your statement now is a very good indication that teachers, if they can be compensated properly, do see the need for inservice training that provides them to do the things that they cannot do when their students are with them. Maybe as you carry this back and discuss it in your schools, perhaps we can come up with some proposals that are acceptable to everyone who is concerned. Mr. English - Other questions? We have exceeded our 30 minutes, however. One speaker has given me a note saying that he has to leave at 7:55* If I don't hear objection, then I will call Mr. Robert O'Bryan.

Mr. O'Bryan, too, remarked regarding the information included in the previous motion and the possibility of including five professional days in the 1975-76 school calendar, and other. Mr. O'Bryan responded to questions and comments by members of the Board.

Mr. English - Did I understand that you were not asked about the calendar this year?

i jMr. O' Bryan - No, I was not. ■ jj Mr. English - Steve (Neugebauer), you all weren't__ ?

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if Dr. Start - Are you speaking as an individual or as a representative of your organizah tion. Is your organization on record that you are not interested at all in five is inservice days?

■ ■ ' j Mr. O' Bryan - I have not had time to poll all of the members of the organization; | comments from those members that I have talked to, yes.

!i Dr. Start - That is not your official position, then; we are still in dialogue. I

j Mr. O' Bryan - Yes, that is correct.

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Mr. English - What was your understanding of the two days inservice required under the negotiated agreement? When did you anticipate those would come when we had a 176 days I instructional calendar?

Mr. O' Bryan - My understanding, and I think Dr. Lindley's and the other team's understanding also, was that two days of inservice activities would be put into effect this coming school year, the 1975-76 school year, and that the details of this would take place on a Monday through Friday, with a full day off when there would be no students in the classroom or whether it would be done in sessions, say like from 2:30 to 5:00 four or five different afternoons, or whether it would be ironed out at a later time between the Administration team and the representative team of the Association of Classroom Teachers. And the thorough details were not at all decided; they were only very vaguely mentioned during the actual negotiations. So there was no resolution as to how these two days would be implemented during negotiations last summer. Because we wrapped this up in July, and both were anxious to not prolong things any further at that time. Mr. English - Any other discussions or questions?

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Mr. Brown - Dr. Lindley is here; it might be that he could give us clarification.

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Dr. Lindley - Mr. Chairman, members of the Board - I think Mr. O'Bryan has stated things just about as I recall them. I don't think I would differ from him at all. We did agree to have two days; we did not set out on whether those would be on separate days; whether they would be afternoons, Saturdays or what. And I really wouldn't have any corrections to make on his analysis of our agreement.

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MINUTES OF MEETING OF FEBRUARY 27, 1975 - CONT'D HEARINGS cont'd

Mr. Brown - Then are these two days reflected in this proposed calendar that has been submitted by the Superintendent? i ! I I

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Dr. Bindley - I do not believe so; no sir. Mr. Brown - If that was supposed to be taken care of, was there a reason why they weren't included?

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Dr. Lindley - I am not aware of why they were not included, sir.

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Dr. Start - Well, it might be appropriate to read it. Article 15 states - "There shall.; be two days of required inservice activities each year for all teachers. These activities shall be planned by a committee comprised of an equal number of teachers, principals and Central Office staff. These committee members shall be appointed by the Teachers Association, the Principals Association and the Superintendent respective-^ ly." That's what it says. And if this committee has never been active, I don't think j anybody had better throw stones, because there are three different groups involved. *'

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Mr. English - Enough people to share the responsibility there.

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Mr. Brown - It seems to me that part of what accountability means is that we are

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accountable to be responsible to those things we work with and those things we negotiate, and those things that we have responsibility for. That is, in a broad shake, in my mind what accountability means. And if this is here and we have not dealt with it, maybe we need to raise that question and ask this committee to meet before we consider a 1975-76 calendar.

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Mr. English - Other discussion? This is listed on the agenda later on, so I am sure that we will have other discussion.

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DISCUSSION

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Report Accountability Program

i Mr. English presented Ms. Annette Friedlander, Chairperson, Accountability Advisory I Committee, who gave a report regarding the Accountability Program in the Oklahoma I City Public Schools System. Ms. Friedlander was followed by Dr. Mervel Lunn, ;; Assistant Superintendent Instructional Services; and Ms. Pat Watson, Research Associate,^ who gave additional information regarding the program. Following Dr. Lunn's.and " Ms. Watson's presentation, Ms. Friedlander gave summary statements related to the I' presentations. I; Dr. Start - I enjoyed that very much. It was very well done; very professional. All of us should remember that we are operating in a program like this, as well as education in general - in the people business. Whenever one institutes any mass program that touches on all people within a system, you are going to have all kinds of ideas of how the program should or should not work, and how that is going to affect < me and my time. I hope everybody senses exactly what you are saying. We are trying | to find out today how we should educate our children for the next ten years. It ; touches everybody; it touches students; it touches teachers; it touches Board Members; > it touches patrons. This community should be very grateful for everything, the energy I that has been expended in this massive program. I would plead with everybody to let's | not be reactive; let's be cooperative; let's give it a chance to work.

Report Historical Briefing Dowell Case

Okay.

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Mr. English - Okay, any other comments?

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Mr. English then presented Mr. Harry Johnson, Attorney, who gave a historical briefing on the Dowell Case - Court's approved Desegregation Plan for the Oklahoma City Public ; Schools - "the Finger Plan of Integration" with the Court's approved modifications.

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UNFINISHED BUSINESS Mr. English relinquished the Chair to Mrs. Potts, Vice President. R. #70 Substitute Motion Re Proposals for Professional Improvement Days

After being recognized by the Chair, Mr. English stated - I would like to offer a substitute motion which I could go about either of one or two ways; actually it is a modification of the previous motion. The substitute motion would be - I move that I! the Administration solicit written proposals from the district's professional organizations and employees for suggestions on the best methods and programs for improving the expertise of its employees if five "professional improvement days" were set aside during the 1975“76 school year; said proposals to be evaluated and a recommendation II on possible modifications in the proposed 1975-76 school calendar made to the Board by II March 15. !

Mrs. Potts - Do I hear a second? Dr. Start - Yes, I

will second.

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MINUTES OF MEETING OF FEBRUARY 24, 1975 - CONT'D R. #70 Substitute Motion Re Proposals for Mr. English - What I am saying is, instead of the Board soliciting the proposals, that Professional the Administration would be the one that would solicit the proposals from the employees Improvement Days and the organizations, and then the Administration would evaluate these suggestions - cont' d and come back to the Board with its recommendations on possible changes in the calendar that has been proposed by the Administration to this point.

Mrs. Potts - The amendment has been made and seconded. amendment ?

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Is there any discussion on the

Mr. Brown - Is the Administration free, under this proposal, to recommend less than i five days? Is it free to exercise whatever proposals that it works out or makes with [ the representative agency? If they wanted to come back with a proposal of two days i or three days, then it could do this under this motion?

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Mr. English - Right.

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Dr■ Start - I supported this motion because this is the way to do things. If we I perceive that there have been problems with professional improvement days this year I and in the past, then the way to do it is to try and clear this issue before we I establish the calendar. What better way to do it but to go to our professional staff and our employees and ask for their suggestions and rationale; whether it be five days, whether it be two days, or whether it be zero days, and ask them what their wishes are; our administrative staff then reviews this and comes to the Board with a recommendation so we can more intelligently pass on the 1975-76 school calendar.

Mr. McCray - Am I to assume that no action will be taken on this before March 15? That the Board at that time will receive the recommendation and then action will be taken if advisable at that time? Mrs. Potts - Yes, I would interpret it that way.

Mrs. Williams - This is a good substitute motion. I have received several pieces of correspondence; written proposals from the professional organizations will give input to the people who are really concerned. I | i| j| ! j

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Mr. English - We add here that when the recommendation comes back, if it is for one or two or three days of inservice, that still leaves it open for a negotiations I process. I am just anticipating that it may be that on March 15> all we will set is | the first day of the school year. We may say school will start on such and such a ; date. On March 15, we are not going, to know how much money we are going to get from | the Legislature. It would be that we may have a problem there in saying, all right, | we are going to pay so much for inservice when we don't really know how much money will l be available to us. i

I Mrs. Potts - Is there any other discussion on the amendment? i the roll.

Mr. Clerk, will you call

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Mr. Brown - One question; as I understand, already there are two days negotiated that | should be in this calendar; is that my understanding? Anything decided here, there | are still two days that ought to be in the 1975~76 calendar; is that what I understood | earlier? ' Mr. English - That is what the negotiated agreement says.

| Dr. Start - Until it is changed; that holds until if or when that is changed.

| Mr. Brown - But right now it is there, or should be? Mr. English - Article 24 in the blue book states that "the terms and conditions of this agreement shall bind the Association and the Board in the 197^—75 school year, and shall remain in full force and effect, and continue to be binding on the party until superseded or replaced by subsequent agreement;." If Article, whatever it is ! isn't changed, then we would still have those two days. I really don't know that the; inservice that is talked of in this agreement___ ; I really don't know where that was supposed to go. Two days of it, and it doesn't say anything about pay, nothing at all. It sort of leaves it wide open.

| Mr. Brown - One of the things that I think that needs to occur is that we need to define terms, and it is .quite obvious that there is a difference of opinion as to what inservice means to different people. And it might well be that in the process of trying to understand what these days would go for, part of what needs to occur is there needs to be an agreement of terms - what does inservice mean to a teacher; what does I it mean to an administrator; and what does it mean to us as a Board. Maybe we need to define terms.

After Mrs. Potts had called for a vote on the original motion, it was established that the substitute motion Just voted on, replaced the original motion and another vote was not necessary.

107

MINUTES OF MEETING OF FEBRUARY 2k, 1975 - CONT'D

For Consideration at a Future Meeting of the Board. Re Guide- | lines for i Elementary j Schools - Rights | and Responsibil- ! ities i

Mr. English - Madam Chairman, there is another item that is not on the agenda at this !; time that I would like to present to the Board. I have passed copies to members of h the Board. It is a proposal on the Guidelines for Elementary Schools - Rights and Responsibilities. This proposal has gone through the Students Rights and Responsibili-0 ties Committee. The committee has recommended its adoption. A history is that the elementary principals held several meetings and worked on the finding of the guidelines;! that we published earlier this school year, and they have made several changes. At ii this time, could we move that we adopt the guidelines as suggested by the elementary ;i principals. Since it is typed and it has been distributed to Board Members, I won't j; attempt to read it at this time. I would hope that we would study it and give some i; consideration of it at a later date.

Mrs. Potts - I believe we need a second to this before we get into a discussion. I hear a second?

::

Do

Dr. Start - Yes, I will second.

Mr. Brown - Paul, one of the things that bothers me is that one of the most misunder- S stood and one of the documents that has produced the most anger has been that Student Rights Handbook, among the people that I have talked to, professionals that I.have j talked to. Before we consider, I would like to have the Board hear a presentation Jj on this so that the things that we vote on are before people in a way that they have an. opportunity to react to them. I feel that we have had enough heat about the Student Rights Handbook without adopting any changes, however beneficial. I haven't read this.;, I realize we wouldn't vote on it until next week, but I would like to have a presenta- S tion on it that is public. I would like for people to have an opportunity to respond to it or take a look at it before we vote on it, even though it may be the most j; beneficial thing around. I Just think that there has been too much of this that people don't know enough about, for whatever reason. Mr. English - In the committee meeting, this was my suggestion of the possibility of this being posted in the elementary schools, and that teachers be given an opportunity to respond also to it in writing to the committee. However, my idea didn't meet with jj a great deal of approval at that time. Certainly, I think all of the principals, elementary principals I believe have a copy of this at this time, and I assume that [: if the Board wanted, we could ask that it be posted and that teachers be given the opportunity to respond in some way to it. ii

i i

Mr. Brown - Could we have a brief presentation to the Board about what is involved in the motion, perhaps next week or the next week, so that people could study it and look at it, adjust to it; is that a possibility?

p

Mr. English - I would think that maybe the March10 meeting, since we are trying to really keep that next week's meeting down.

“ ii jj !i

Mr. McCray - I certainly wholeheartedly concur with what Mr. Brown is saying. Because what caused us to be in trouble before is that we rushed into these handbooks ; and we didn't give those concerned the right to make their wishes known. When it is i involving teachers and principals, 'they should have an opportunity to have an input 'i to see how it affects them. We don't know, and it can save a lot of discussions back i; and forth, and people criticizing and certainly the Board being the target of p criticism, anchorightfully so. We should have every precaution before we rush into any kind of a change. You are wisein what you are saying, and I concur. 1 Mrs. Potts - Does this March 10 date meet with agreement of the Board forconsideration^ of this motion and also for a presentation about it?

Mr. McCray - Not tying us down, Mrs. Potts, to a March 10 date. If it is advisable at that time to extend it, then it should be extended and not be forced to a vote on that date if the Board is not ready to do so and has not heard from those involved.

i

Mr. English - You will recall that the way that the handbook came out in the first place was that we had the patrons of John Marshall School who were very concerned about the truancy, and reported to the Board. The Board appointed a committee which ;> was comprised of teachers, principals, patrons, and students. We met every week from ij May until in August, and even then, because the motion had said that we needed to ;| have the handbook ready for the start of school. We did push ahead at that point, i came out with a handbook as a proposal to the Board; we did take the week delay on it [! there. You didn't have maybe the adequate response to the community, everybody you ■] know; two or three people may not be totally reflective of all of the community. -i At that point we did have some problems with time. A lot of people were under the ;; misconception that somebody sat down and wrote a book in a few days for the entire system without any input from any of the teachers, any of the principals, and it simply ain't so. It didn't happen that way. ! Mr. McCray - But at the same time we rushed into it too fast and certainly did not > have ample time. Now we are not pushed and we can take the ample time to be sure that ’ it is right, and for those involved in having their input as well as the committee. i I understand that this committee has oftentimes or are too close to the forest to see t the trees. At the same time we do need the input of those who will make it effective.; I contend that we should give it as much time as required, without any unnecessary [ delay, of course. !

108

MINUTES OF MEETING OF FEBRUARY 24, 1975 " CONT'D ........... -........................................................................■

'

" .............. .

.

1

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Mrs. Williams - We are forgetting some others who are involved. Communications being what they are, there are a lot of parents who are not quite up on what is being done. I beg to disagree with my colleague here. I think by the set basis this thing could be gotten across. I feel that some positive effort should be made, and I have sat in on the committee and I know how hard those people worked. Sometimes there are lackadaisical parents and across the spectrum. However, I do wish that this Board coulc. devise some means of an intensive communication; perhaps the news media would help us, so that parents would become interested before we vote this thing. Because after all when the suspensions come up, and the expulsions come up, who is involved; parents and children and teachers, and the Board.

h

Dr. Start - Mrs. Williams makes an excellent suggestion. I would like to see the news media print up the whole thing. It involves a considerable amount of regulations and rules; it involves many many children. Certainly that seems to be a proper function of news media to present material that involves a major portion of our population.

j i

Mrs. Williams - And especially days when you are looking for hot copy, that is good copy.

Mr. Brown - I tell you, if we don't get that handbook into some form where more people accept it, it will be a hotter copy than you think it is. Mr. (Joe) Park - I would like to comment on the question about the news media. The copy was summarized by the news media, by the newspapers, prior to the one that came out a year ago. It was given a very adequate summary in the news media at that time. And I suspect that they would be glad to again. Mrs.

|

j ; i j

j \

Williams - I don't even know that a summary would take it this time.

Dr. (Tom) Smith - May I ask a question then, and also make a statement ? We are asking the staff to make a report on the guidelines that are being considered for the element| ary schools only, at a specified date? And then I might also mention to the Board

j [

i that you have had some discussion on consideration of not having a meeting on March 10. j I don't know whether that has been resolved. You are referring Just to the guidelines i for the elementary schools rights and responsibilities; your monitoring committee is j

j !

still at work on the rights and responsibilities as they relate to the secondary schools.

I Mrs. Potts - You are correct about the date of the 10th. We were talking about having || the Board deal with the responsibilities on the Superintendent search at that meeting. si Maybe the Board would prefer putting this off until the 17th of March.

il Mr. Donwerth - Mrs. Potts, March 10 is the Credit Union Dinner Meeting.

I ’ i

i |

ij Mr. McCray - The first meeting of the month (March 3) is the short meeting, Mrs. Potts. i

I l| Mrs. Potts - Would it be the Board's pleasure to put the March 17 date on this?

I >

Dr. Start - Are you implying then that we will not meet on the 10th?

j j i fs sj [j

Mr. McCray - Dr. Start, it has been tradition; that is the Credit Union Dinner Meeting where many many^ef the teachers and the principals, etc., are involved, and we in courtesy and because they asked us, we have always discontinued our Board meeting and attended that meeting instead.

Dr. Start - Well, Mr. McCray, I believe in being courteous, but I think the individuals planning that Credit Union Meeting knew that this Board did its business every Monday > night, and there are at least five other days that that dinner could have been scheduled. I think the matters before this Board are much more urgent than attending the Credit Union Dinner. Mr. McCray - I am not going to argue or belabor the point. I would certainly be in agreement on going to the Credit Union Meeting. It has been a tradition and certainly one that many many teachers are involved. We as members of the Board certainly should attend that meeting. I don't think any crucial thing is going to be put aside that will cause any disruption in the school system in Oklahoma City.

Mr. Brown - Madam Chairman, I think that as we consider the agenda and as we consider it for the next several weeks, perhaps we can set this in at the point where we can meet and discuss it fully, even if it is the 17th or even later; where it can be given all of the consideration that it needs to be given. Mr. McCray - You are right, Mr. Brown. Mrs. Potts - We do want to agree on a date, so that staff as well as people within the system will know when we are going to deal with it, and set a meeting.

For Consideratioi at a Future Meeting of the Board Re Guidelines for Elementary Schools - Rights and Responsibilities - cont'd

109

MINUTES OF MEETING OF FEBRUARY 21+, 1975 - CONT'D

R. #71 Presentation on

Guidelines for ElementarySchools Set for March 17th Meeting__________ |

Mr. Donwerth - Madam Chairman, I move that we delay this until the March 17th meeting; j at that time ask the staff for a presentation from the Elementary Principals Association and endeavor to vote on it at that time, if possible.

Mr. Brown - I will second that. Mrs. Potts - The motion has been made and seconded that this matter be considered at the March 17th Board meeting. Mr. Clerk, will you call the roll?

Motion carried unanimously on roll call. R. #72 March 10th Board Meeting Cancelled

Mr. McCray - Madam Chairman, I would move that the Board suspend the meeting of March 10, to attend the Credit Union Meeting at that time.

Mr. Donwerth - I will second that. Mrs. Potts - The motion has been made and seconded that the March 10th meeting be cancelled in order that Board Members attend the Credit Union Dinner Meeting. Is there any discussion on the motion?

i !

1 i

Dr. Start - I guess I have already discussed that. But here is a group of our employees who make up the Credit Union, who schedule a one-evening-a-year meeting on a Monday night meeting that they are fully aware that this Board plans to meet. I don't think that we ought to cancel a Board meeting for that reason. I like tradition; I like to visit with them, and if they set it on a Tuesday night or Wednesday night or Thursday night, I will do my best to be with them. Monday night is Board meeting night, and we have a lot of things coming before us. We have the Superintendent search; we have all kinds of things that we need to deal with.

y

p

‘j P

■! 3 ji :( 1

Mr. Brown - Dr. Start, there would be nothing wrong with us meeting in executive p session to consider the Superintendent search on that night, but you have to consider § that this is a meeting that is set, and many people who might have issues for this Board; are going to be at that meeting and are committed to it. Maybe next year we could suggest rather strongly that they not set it on that date. I think that they will 3 probably do what they want to anyway, but we might be able to persuade them that that ■; isn't the best time. But they are committed, it seems to me, to that date at this i; point. That doesn't mean that we can't meet, but I would hate to see a major piece P of business for which there is a great deal of concern and effort occurring on that 'i time. 3 Mr. Donwerth - Dr. Start, I would like to answer that also, if I could. Only last ■ year did this Board decide that they would meet on the second Monday. And they have 3 traditionally held this meeting on the second Monday in March, and we had not been having meetings until this past year, when we reconstructed and held the second meeting. I believe that last year, because it was new, that we did hold a meeting P the following Tuesday because we did have some business that was coming up at that !i time. There is no reason that we couldn't call a special meeting on Tuesday, Thursday,^ any time that we wanted to. p Mrs. Williams - That is my question. night that week?

Could the Board meet on a Tuesday or another

Mr. Donwerth - Or Wednesday or any time. (

Mrs. Williams - Would it be objectionable? of.

P 3 P

We do have a lot of business to take care

Mr. McCray - Mrs. Williams, agreed; but let me clarify this point, because it looks like the organization is being held accountable for their stubbornness, but that isn't true. I know when we suggested to them and talked with them, it Just so happened that that date was the only date they could have because of the activities of our people involved, and they wanted it to be a successful meeting, and to have moved it to another date, many who would have come otherwise, could not come. They weren't smarting to the Board and saying we are going to have it irregardless; they worked very cooperatively, and they are not guilty of doing it regardless of knowing that we have a Board meeting on that night. I want that made very clear.

Mrs. Potts - We should vote on that motion to cancel that meeting, and then if anyone wants to make a motion that we change that meeting night to another date, they could do so •

P s !j ii j; 1

p P

1 y

Mr. English - I really am kind of disappointed, too, that this was scheduled like this.ij Because it was a year ago that we passed the motion about the weekly meetings of the P Board, and to say it is only one day out of the whole year, the whole spring, or whatever, on which you can hold a meeting___ . ij Mr. McCray - Are we drawing pretty narrow lines? Are we saying the same thing; we can't meet except on Monday nights? Mrs. Williams just suggested that we have___ , the ii President can call a meeting anytime he wants to, to discuss any matter of the Board, ii

110

MINUTES OF MEETING OF FEBRUARY 24, 1975 - CONT'D Mr. Brown - The fact remains that we are really going to be discussing issues of interest of many of the people that will be at that dinner, and they are committed to it. I hate to discuss anything of any substance and leave people who have an interest in it not there to be concerned about it. That is what an open meeting is for.

R. #72 March 10th Board Meeting Cancelled - cont'd

Mrs. Williams - A wise man changeth, and perhaps we can profit from this experience, and the next time we will coordinate. Now we have come to a meeting of the mind, and with the Credit Union knowing a year from now that, if you let us stay here that long, we will be meeting on Monday nights, and whoever is in charge can take cognizance of that fact and do some other planning. But as of now no doubt the contracts have been let and such, and I ask us now to do two things, to decide whether we are going to postpone, and if we do postpone to set us another meeting date.

Mr. Brown - Mrs. Williams, if we don't get this motion on the board, we may still be here next year at this time. Mrs. Potts - Mr. Clerk, let's have a roll call.

On roll call, six members voted "Aye", and one member (Dr. Start) voted "Nay". Potts declared that the motion carried.

Mrs.

At this point in the meeting, Mrs. Potts returned the Chair to Mr. English. It was then moved by Mrs. Williams and seconded by Mr. Donwerth that the Board meet on Wednesday, March 12. Members of the Board then proceeded to discuss that Wednesday night was one night set aside that no activities would be held in the school system because it is referred to as "Prayer Meeting Night" or a night for regularly planned church activities. Tuesday night and Thursday night were suggested for the meeting, at which time Mrs. Williams withdrew her motion.

Mr. Donwerth - As a point of clarification, Mr. President, you can call a meeting any time that you think we need a meeting. Mr. English - Thank you. ADDITIONAL HEARINGS Mr. English called on Mr. Jim Huff , who had registered to address the Board. Mr. Huff's remarks were related to the Accountability Program in the Oklahoma City School System. Mr. Huff responded to questions and comments by members of the Board.

Mr. English then called on Mr. Wayne Parker and Mr. John B. White, both of whom declined because of the lateness of the hour. ADJOURNMENT

A motion to adjourn was made by Mr. McCray and seconded by Mr. Donwerth, and carried. THEREUPON THE MEETING WAS ADJOURNED. (The Board, sitting as the Superintendent Search Committee, went into executive session to discuss employment, hiring or appointment of a Superintendent of Schools.)

(A mechanical recording of the Discussion Meeting is on file in the Clerk's office.)

ATTEST:

Approved the 3rd day of March, 1975

R. #73 Adj ournment

Ill

MINUTES OF MEETING OF MARCH 3, 1975

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA., MET IN A REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, MARCH 3, 1975, AT 7:00 P.M.

PRESENT:

Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

i i i

Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Geo. H. C. Green, Treasurer; Thomas Walsh and Bob Livingston, Auditors; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.) The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

jCall to Order

All the visitors present were welcomed by Mr. English.

Visitors Welcomed

Roll call established that all of the Board Members were present.

Roll Call

MINUTES OF PREVIOUS MEETINGS It was moved by Mrs. Potts and seconded by Mr. Brown to approve the Minutes of February 17 and 24, 1975, as presented. Motion carried unanimously on roll call.

R-#74

Mr. English - We have an abbreviated agenda for this evening's meeting. We will not have our regular period for hearing patrons because of the Superintendent Search Committee interviews with the candidates. We began an executive session at about 5:30. We will continue on into the late hours of the night. When we have finished our Board Meeting, we will go back into our committee meeting. There are not reasons for the staff to "stick around" unless you like to stay up late. I doubt that we will reach a quick decision on anything tonight after we finish interviewing. If the media wants to stay, that is fine. I am sure that Joe (Park) will probably be anxious to

Remarks Mr. English

Minutes Approved

stay and give you a call later if we take action that would be newsworthy.

LEGAL AND FINANCIAL REPORTS Mr. Thomas Walsh reported for the firm of Thomas and Company; and Mr. Bob Livingston reported for the firm of Moak, Hunsaker and Rouse. Each gave a routine report.

^Auditors' Reports

Mr. Green gave a routine treasurer's report.

^Treasurer' s Report

Mr. English - Mr. Harry Johnson, do you have any report although we don't have you down on the Agenda?

Attorney's Report

Mr. Johnson - I handed items to you and that will constitute my report. (The written copies distributed by Mr. Johnson included - A Determination from the

Equal Employment Opportunity Commission regarding a charge of discrimination by an employee of the Oklahoma City Board of Education; a memo to Members of the Board -Negotiations - Nonprofessional Employees; and an order from the Tenth Circuit Court of Appeals denying the petition for rehearing and request for oral argument pertaining to the principals assignment case.)

SUPERINTENDENT'S REPORT

It was moved by Mr. McCray and seconded by Mrs. Williams to direct the following persons to attend conferences as indicated:

At no (a)

Board Expense

Martha Nell Dodson, National Science Teachers Association, Los Angeles, California, March 19-24, 1975-

At Board Expense

(a)

Richard Danner, Hope Alvarez, and April Haulman, Conference on Teaching English as a Second Language, San Francisco, California, March 4-9, 1975Expenses to be paid from ESEA, Title I funds.

R-#75

Professional Trips Approved

112

MINUTES OF MEETING OF MARCH 3, 1975 - CONT'D R. #75

i At Board. Expense - cont'd Professional j Trips Approved - 1 ft) Alvin Eggeling, Southwest District Conference of the National Recreation and Park Association, Irving, Texas, March 9-11,1975Board to pay expenses not to ?ont' d____________ I exceed $125-00. J

ft)

Gene Dipboye, National Meeting of the American Association of Health, Physical Education, Atlantic City, New Jersey, March 13-18, 1975-

ft)

Paul English, Pat Potts, Floyd Donwerth, Freddye Williams, and Armond Start, Dallas, Texas, February 23, 1975 - "to interview applicant for the superintendency. ■ Confirmation.

Motion carried, unanimously on roll call. R. #76

Resolutions of Appreciation Approved

A motion was made by Mr. McCray and seconded by Mrs. Potts to approve the following Resolutions of Appreciation:

(a)

R. Lewis Barton, former Member of the Board, deceased February 19, 1975-

Cb)

Alfonso Monjaras, retired teacher, deceased February 21, 1975

Motion carried unanimously on roll call Information to the Board

(a)

Negotiation Proposals of the Association of Classroom Teachers of Oklahoma City

jj

Dr. Lillard - Members of the Board have been sent copies of the Negotiation. ;j Proposals packet of the Association of Classroom Teachers. Dr. Lindley and members of the Board's team will' be analyzing the proposals and making reports to the Board at a future date. (Copy of Negotiation Proposals on file in the Clerk's office.)

ft)

Projected Pupil Membership by school and by race for 1975~76, 1976-77, and 1977-78

if

Dr. Lillard - This Pupil Membership report (1975-76, 1976-77 and 1977-78) is much ii like the report I gave earlier on the projections for next year (1975-76). The overall racial composition is predicted to change 1.1$ for next year and over a il . three-year period. The change will be slightly over 1% in the racial composition. Later, we can give a little more detailed analysis by the various grade levels of jj the school system. The overall projected racial composition of the school system is projected to change very little over the next three years. ' (c)

AASA Conference - Dallas, Texas

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Dr. Lillard - I did attend the American Association of School Administrators jj conference recently in Dallas. We did hear the U. S. Commissioner of Education, jj Dr. Clarence Bell; also Mr. Carl Rowan. Each gave very fine presentations; almost diametrically opposed points of view. I have shared those reports with j! the Board. The very thing that this Board of Education has been involved1 in the ij past several months, many other urban boards across the nation are confronted withj| the same problem. At the meeting in Dallas, there were four or five urban superintendents that announced their- resignation effective the end of this school :i year. Some are retiring; some are resigning. Joe Manch, Superintendent, Buffalo,3 New York, is retiring. Charles Wolfe at Detroit is retiring and resigning; Bob j; Medcalf at Kansas City, Mo.; Steve Morena, San Francisco; Milwaukee is still ■ j; vacant; Oakland is vacant; Milwaukee. has been vacant for about a year and a half, jj I would hope this community would give support and understanding in communication •; to and with this Board as they undertake the very difficult and time-consuming h task. The most important thing that this Board of Education will ever do, is j; select a Superintendent for this school system. I know we wish them well in this jj difficult process. jj

H

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BAYROLLS, ENCUMBRANCES AND PURCHASING R. #77

Approval of Payrolls and Encumbrances

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It was moved by Mr. Donwerth and seconded by Mr. Brown to approve recommendations #1 ji and #2 (ratification of February payrolls and authorization of March payrolls) and jj payment of encumbrances as listed for February 12-26, 1975- Motion carried unanimously jj on roll call. ij Purchasing

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R. #78

Approval of Items B-l thru B-8

It was moved by Mrs. Potts and seconded by Mr. Donwerth to approve Items B-l through B-8, as follows: 1.

Purchase of Vocational and Industrial Arts Supplies

Purchase of vocational and industrial arts supplies (lumber) for use by John

Marshall and Northwest Classen High Schools from the following companies which submitted the low quotations on specifications:

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112a

MINUTES OF MEETING OF MARCH 3, 1975 - CONTâ&#x20AC;&#x2122;D

Projected. -Pupil Membership

OKLAHOMA CITY PUBLIC SCHOOLS Department of Research and Statistics

February 14, 1975 PROJECTED MEMBERSHIP BY SCHOOL, BY RACE, BY YEAR* ELEMENTARY K-4

Adams Arthur Belle Isle Bodine Britton Buchanan Burbank Cleveland Coolidge Davis Eugene Field Fillmore Garfield Gatewood Harrison Hawthorne Hayes Heronville Hillcrest Johnson Kaiser Lafayette Lee Linwood Lone Star Madison Mayfair McKinley Monroe . Nichols Hills Oakridge Parmelee Pierce Prairie Queen Putnam Heights Quail Creek Rancho Ridgeview Rockwood Sequoyah Shields Heights Southern Hills Spencer

1974-75 MEMBERSHIP 536 395 132 650 268 321 205 145 573 244 314 338 195 168 251 298 395 329 535 262 281 179 272 204 69 311 223 105 212 218 249 472 232 523 234 310 243 523 419 252 354 359 360

% BLACK 17.5 25.0 32.4 19.5 37.5 23.9 26.2 14.5 23.0 12.2 35.4 20.0 17.7 19.2 36.8 21.1 13.2 15.5 21.7 26.8 29.5 17.5 13.8 27.5 31.5 38.7 33.6 17.2 28.7 36.6 12.4 23.4 22.6 21.1 27.0 29.6 7.9 34.8 22.0 33.3 16.9 14.7 47.1

1975-76 PREDICTED

515 383 126 641 262 303 m 138 552 235 301 320 189 160 242 286 380 315 520 252 271 170 262 194 68 301 213 97 204 209 235 456 218 495 223 301 235 506 403 243 340 345 345

% BLACK 17.6 25.1 33.7 19.5 36.8 23.8 27.5 15.2 20.1 10.6 32.0 19.0 12.5 17.2 35.8 22.7 11.8 13.1 20.6 26.5 29.8 17.3 12.2 26.3 31.3 37.8 32.9 15.2 26.5 34.0 11.2 24.4 23.8 20.1 23.2 29.2 9.2 34.0 23.1 30.6 15.7 16.2 46.2

1976-77 PREDICTED 510 375 105 635 270 300 193 135 540 233 290 312 184 155 235 275 390 308 512 240 265 165 258 190 67 295 204 95 200 200 245 470 215 490 215 295 230 500 400 230 320 340 335

7. BLACK

17.7 25.1 35.0 19.5 37.2 24.0 27.0 14.7 23.1 12.3 34.2 20.1 17.6 19.3 36.9 21.3 13.2 15.5 21.5 26.7 29.6 17.2 13.5 27.4 31.6 38.0 33.1 17.0 28.1 36.5 12.1 24.1 22.7 21.0 26.8 29.7 8.0 34.3 22.5 33.2 17.0 14.9 47.6

1977-78 PREDICTED 500 350 90 630 265 295 190 133 530 230 280 308 180 150 233 268 395 305 506 230 260 160 253 185 66 290 200 92 198 196 250 475 213 487 210 293 228 496 398 220 310 337 320

7. BLACK 17.8 25.4 36.5 19.6 37.3 24.1 27.2 14.9 23.2 12.3 34.3 20.2 17.7 19.4 37.0 21.5 13.3 15.6 21.6 26.8 29.7 17.2 13.5 27.3 31.6 38.1 33.2 17.1 28.1 36.6 12.2 24.2 22.8 20.9 26.9 29.8 8.1 34.5 22.6 33.3 17.1 15.0 47.9

112b

MINUTES OF MEETING OF MARCH 3, 1975 - CONT'D 5

>ro jected ,Rupil. .. bmbership - contEl

i } JI

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ELEMENTARY K-4 Stonegate Star Sunset Telstar Tyler Valley Brook Van Buren W. Nichols Hills Western Village Westwood Wheeler Willard Willow Brook Wilson

Total K-4 ELEMENTARY K-5

1974-75 MEMBERSHIP

% BLACK

1975-76 PREDICTED

% BLACK

1976-77 PREDICTED

% BLACK

1977-78 PREDICTED

% BLACK

507 206 154 563 109 97 242 185 402 239 388 241 675 284

32.6 41.5 31.3 44.9 26.1 15.3 12.8 25.0 35.6 12.0 28.3 18.1 38.1 33.0

492 199 145 547 107 92 235 175 391 228 365 226 663 272

31.3 38.9 30.1 42.5 18.3 13.1 12.8 26.7 32.0 11.0 26.4 17.2 37.6 34.1

490 194 142 543 126 90 233 168 400 223 350 220 670 268

32.8 41.7 31.4 45.0 26.1 15.0 12.9 25.1 35.8 11.8 28.0 18.0 38.0 33.3

495 190 140 537 130 87 230 163 405 220 340 218 675 265

32.9 41.9 31.5 45.2 26.2 15.1 12.9 25.2 35.9 11.9 28.0 18.1 38.1 33.4

17450

26.1

16787

25.0

16538

25.9

16300

26.0

1974-75 MEMBERSHIP

% BLACK

1975-76 PREDICTED

% BLACK

1976-77 PREDICTED

% BLACK

1977-78 PREDICTED

% BLACK

Arcadia Columbus Edgemere Horace Mann Mark Twain Riverside Ross Shidler Stand Watie

83 319 300 267 313 122 166 333 277

61.6 20.5 29.6 25.0 38.4 23.3 9.4 42.7 25.1

80 295 295 250 306 115 160 325 241

62.2 21.1 28.2 25.1 37.6 24.1 9.6 43.0 24.7

75 285 290 240 300 109 155 322 230

62.4 21.0 29.0 25.2 38.0 23.5 9.7 43.0 25.0

70 280 285 232 294 103 150 320 220

62.5 21.1 29.1 25.3 38.1 23.7 9.8 43.1 25.1

Total K-5

2180

29.7

2067

29.2

2006

30.0

1954

30.1

% BLACK

1975-76 PREDICTED

7. BLACK

1976-77 PREDICTED

% BLACK

1977-78 PREDICTED

% BLACK

238 323. ' 284 101 146 202 302 121 421 315 271 330 315 332 202 245

21.7 20.5 33.3 17.6 37.7 36.8 25.3 35.1 30.7 26.8 39.3 40.9 44.5 46.5 25.8 29.7

220 320 270 95 135 195 285 110 415 310 255 317 310 317 195 235

21.5 20.1 33.8 15.0 36.4 35.6 26.7 42.0 31.3 28.3 39.5 43.0 45.5 42.2 26.2 28.5

210 318 260 92 125 185 278 95 412 300 240 300 305 307 193 225

17.6 17.0 30.3 5.3 35.0 22.1 20.4 42.7 28.0 28.1 31.9 42.0 41.3 33.2 22.6 26.6

210 315 252 90 115 185 275 93 400 300 235 295 300 300 185 220

12.6 17.5 26.6 10.1 34.7 22.4 24.2 35.8 26.5 25.3 32.6 44.8 48.4 32.5 22.7 25.4

4148

32.3

3984

32.5

3845

32.7

3770

33.3

ELEMENTARY K,5

Creston Hills Culbertson Dewey Dunbar Edison Edwards Garden Oaks Green Pastures Martin L. King Lincoln, Longfellow N. Highland Parker Polk Truman Page-Woodson

Total K,5

1974-75 MEMBERSHIP

112c

MINUTES OF MEETING OF MARCH 3, 1975 - CONT'D Projected Pupil Membership cont'd

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MIDDLE SCHOOLS Capitol Hill Central Eisenhower Harding Hoover Jackson Jefferson Rogers Roosevelt Taft Webster

Total Middle

HIGH SCHOOLS

1975-76 PREDICTED

1974-75 MEMBERSHIP

7. BLACK

1061 1019 1215 1133 1240 883 1261 1315 1043 1102 939

22.7 32.8 42.5 37.8 29.5 23.1 18.8 44.3 24.6 26.1 20.1

1030 988 1179 1095 1210 843 1225 1295 1013 1069 911

22.5 33.2 43.8 37.8 30.3 24.6 19.7 44.7 25.2 26.8 21.2

1015 975 1143 1052 1170 833 1189 1275 983 1036 883

21.3 29.4 46.3 35.3 34.5 23.2 19.6 46.3 26.2 27.7 21.0

1005 960 1114 1000 1145 807 1153 1245 950 1003 855

19.7 29.1 45.4 34.9 33.8 22.8 16.8 44.8 25.2 25.8 18.1

12211

29.9

11858

30.5

11554

30.9

11237

31.3

1976-77 PREDICTED

7. BLACK

1977-78 PREDICTED

7. BLACK

1974-75 MEMBERSHIP

7. BLACK

Capitol Hill Classen Douglass Grant Marshall Northeast Northwest Southeast Star Spencer

1543 1120 1396 2159 2445 1047 2407 1485 1576

28.9 37.2 45.3 13.3 25.0 44.6 22.5 18.9 45.2

1495 1090 1356 2095 2350 1130 2315 1440 1529

29.2 36.0 42.0 15.1 28.5 41.0 23.0 20.7 45.0

.-45 iu60 1400 1998 2255 1203 2223 1480 1482

33.0 32.5 37.8 19.9 33.5 38.0 26.1 24.0 45.8

1395 1055 1465 1879 2150 1275 2131 1500 1475

34.3 30.7 34.4 22.1 36.4 36.2 27.8 24.5 46.1

Total High

15178

28.9-

14800

29.5

14546

30.8

14325

31.1

CENTERS Adult . Carver F. D. Moon 0. Park Washington Total Centers

GRAND TOTAL

1974-75 MEMBERSHIP

7. BLACK

1975-76 PREDICTED

7. BLACK

1975-76 PREDICTED

7. BLACK

7. BLACK

1976-77 PREDICTED

1976-77 PREDICTED

7. BLACK

7. BLACK

1977-78 PREDICTED

1977-78 PREDICTED

7. BLACK

7. BLACK

229 127 196 29 67

55.9 20.8 41.0 68.9 67.9

200 120 180 29 60

56.0 20.8 41.0 68.9 68.3

160 110 160 23 47

57.0 20.9 41.2 69.0 68.5

160 110 160 23 47

57.0 20.9 41.2 69.0 68.5

648

44.7

589

46.2

500

46.0

500

46.0

51815

28.3

50085

28.4

48989

29.0

48086

29.4

*PLEASE NOTE: Accurate predicted membership information is dependent upon (a) valid historical background data (b), knowledge of mobility patterns within and between Oklahoma City and other school districts and (c) policy changes mandated by court orders, etc. Therefore, projected information should be accepted as being based upon the best available data at the time it was prepared and thereby subject to modification as additional information is received.

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113

MINUTES OF MEETING OF MARCH 3, 1975 - CONT'D

Purchase of Vocational and. Industrial Arts Supplies - cont'd

Brown McClure Lumber CompanyStandard Materials Corporation M & S Lumber, Inc.

$

925.32 176.40 101.40

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#78 |Approval of

Items B-l thru B-8 - cont1d

1,203.12 These purchases are to be charged to Account G 240.01, CEP-2, and have been

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Approval of Confirmation Purchase for Repairs to Caterpillar Tractor

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approved on our Career Education Program.

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Approval of confirmation purchase for additional repairs to caterpillar tractor (equipment $3107) for use by the Maintenance Department from J & N Machinery (original estimate previously approved by the Board did not include removing of engine revealing damage to crankshaft and other parts). This purchase in the amount of $2,595*44 is to be charged to Account BL 5620.05-

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Approval of Confirmation Purchase of Individualized Science Instructional Units

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Approval of confirmation purchase of Individualized Science Instructional Units | for use by Field Testing ISIS Program at Grant, John Marshall and Douglass High \ Schools from Oklahoma State University. This purchase in the amount of $535*56 is j to be charged to Account G 240.01. ; Purchase of Instructional Supplies

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Purchase of instructional supplies (typewriter ribbons, adding machine ribbons, yarn, felt, burlap, adhesive, tape, envelopes, wastebaskets, scissors, paper clips, !j etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

Buschart Bros., Inc. John Hudson Co., Inc. Standard Stationery Supply Co. Thompson Book & Supply Co. Carpenter Paper Company Constructive Playthings Oklahoma Paper Company Hygrade Button & Supply Co. Scott Rice Company Southwest Paper Company Transco Envelope Company Cook Paint & Varnish Company Elgin School Supply Co., Inc. Business Essentials, Inc. LePage's, Inc. Beckman, Inc. MacMillan Arts & Crafts, Inc. Lion Brand Yarn Company -Pine Line Ribbon Company Pipkin Photo Service Sooner Graphic Supply

Total

$

218.24 420.00 1,058.86 4,401.93 432.00 6,734.95 1,898.00 192.80 912.00 1,917*50 4,430.00 IO6.56 528.00 932.96 299.42 594.00 764.00 2,431*20 876.68 567.00 1,026.72

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$ 30,742.82

These purchases are to be charged to Account G 240.00.

Purchase of Teaching Aids Purchase of teaching aids (books, tests, study guides and cassettes) for use by the Bilingual Education Project from the following companies (quotations and materials available only from the designated distributors and/or publishers): $

Dowlings, Inc. Dissemination Center for Bi/Bi Education

844.50 534.70

Total

$

1,379*20

These purchases are to be charged to Account 240.01, Title 1-10 and have been approved on our Elementary and Secondary Education Act Application.

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Purchase of Battery

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Purchase of a battery (replacement for battery which had been in service 5 years) for use in the battery-powered forklift at the Service Center from Gould, Inc., which submitted the low quotation on specifications. This purchase in the amount of $1,321.00 is to be charged to Account BL 5620.05.

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114

MINUTES OF MEETING OF MARCH 3, 1975 - CONT'D R. #78

7-

Approval of Items B-l thru B-8 - cont' d

Purchase of School Bus Bodies and Chassis Purchase of school bus bodies and chassis (2 each - 72 passenger size, 4 each 48 passenger size, and 2 each - 16 passenger vans) for use by the Transportation

Department from the following companies which submitted the low quotations on specifications and/or delivery schedules:

Wayne Bus Sales Keas Superior Bus Sales Bud Glidewell Chevrolet-Olds, Inc. Joe Johnson Chevrolet Total

$ 25,390.00 30,436.00 20,919.32 12,474.00

$ 89,219.32

These purchases are to be charged to the following Accounts:

$ 72,719.32 16,500.00

G 1230.05 * 1230.05, Title I Total

$ 89,219.32

*These purchases have been approved under our Elementary and Secondary Education Act Application, Title I. 8. i I |

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Purchase of Boiler Tubes Purchase of boiler tubes for use by the Maintenance and Supply Department from Ducommun Metals and Supply Company which submitted the low quotation. This purchase in the amount of $6,038.80 is to be charged to Account BL 562O.O5.

Mrs. Potts - On one item, we had a low bidder who was not accepted because they had not yet delivered something that we ordered last summer. It might not be a bad idea that this company would know that is one of the major reasons that their low bid was not accepted.

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Dr. Lillard - That information will be communicated to the bidder. Mr. English - Other discussion?

Dr. Start - Looking over these bids on transportation equipment, the last time we went :! through this, there was some controversy with one of our bidders about the delivery of ;! the equipment. Mr. Johnson, we decided to, if necessary, file legal actions.

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Mr. McCray - You will recall, we received bids; however, the company hadn't delivered the chassis at the specified time; also came back and asked for an increase. The previous motion was to pursue litigation on it. I don't think it would have been wise to pursue litigation until we receive the chassis. Mr. Johnson, is that correct? Mr. Johnson - We have our papers prepared. in our suit.

We are waiting for an amount to include

Mr. McCray - X^would like to hear from Purchasing or Mr. Williams. any of the chassis?

Have we received

Have they indicated when the others would be

(Mr. Williams, again, responded from the audience.) Mr. McCray - In the next week or so.

Drâ&#x2013; Start - We wait until we receive the equipment, and wait until we get the bill, and then if we are not going to pay that bill, we tell them we are not going to pay that amount; is that the idea? Mr. McCray - I think we authorized the payment of that amount, but at the same time we did say that we were going to sue to recover. Mr. Johnson - The Board agreed to pay the higher price and sue for the difference.

Dr. Lillard - We want to receive the chassis before we file the suit. Dr. Start - That is still coming up then?

Mr. Johnson - Yes. Mr. English - Any other discussion on the motion? All members voted "Aye" on roll call.

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(Mr. Williams responded from the audience.) Mr. McCray - Some, but not all? delivered, Allan (Williams)?

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Mr. Clerk, call the roll, please.

Mr. English declared that the motion carried.

115

MINUTES OF MEETING OF MARCH 3, 1975 ~ CONT'D Mr. English - I would point out that there will not be a meeting of the Board next week because of the Credit Union Dinner, and the next meeting of the Board will be March 17, 1975- At that time we will hear from everybody. Any other discussion? The Chair would entertain a motion to adjourn.

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ADJOURNMENT

A motion to adjourn was made by Mr. Donwerth and seconded by Mr. Brown, and carried. THEREUPON THE MEETING WAS ADJOURNED.

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(The Board, sitting as the Superintendent Search Committee, went into executive session to discuss employment, hiring or appointment of a Superintendent of Schools, and to interview some prospective candidates.) (A mechanical recording of the Regular Meeting is on file in the Clerk's office.)

ATTEST:

Clerk Approved the 17th day of March, 1975*

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;R.#79

j Adj ournment i

116

MINUTES OF MEETING OF MARCH 17, 1975

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THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

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0 OKLAHOMA, MET IN AN ADJOURNED REGULAR MEETING IN THE BOARD ROOM, ADMINISTRATION h

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BUILDING, MONDAY, MARCH 17, 1975, AT 7:00 P.M.

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PRESENT:

b is !: )

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Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

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Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

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The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

; Call to Order

Allthe visitors present were welcomed by Mr. English.

! Visitors Welcomed

Roll call established that all of the Board Members were present.

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HEARINGS

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Mr. English reminded the audience of the policy of the Board regarding hearings. He ; then introduced Mrs. Ruth Frazier, President, Association of Administrative and j Professional Services Personnel, who presented a Certificate of Recognition as Educator; of the Month to Mrs. Allene Mize, Curriculum Consultant. Mrs. Mize responded with ; appropriate remarks.

Mr. English then called on two students - representatives of the Education Committee and Youth Advisory Committee of the South Oklahoma City Chamber of Commerce. These students gave a brief history of the originality of the committees, and a survey for students regarding extracurricular activities.

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Dr. Start - Jeffery, you get with Mr. Loughlin. You are entitled to this copy. Work out where you feel you were not treated fairly, and then present that with evidence, not hearsay.

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Mrs. Williams - Is next week too early?

Can

(Mr. Loughlin responded from the audience.)

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|| Mr. English - Then it will mean three weeks away then. We probably will not have a meeting on the 31st. So it would be April 7• If that is agreeable with everyone, we will set it for that time.

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j! Dr. Lillard - We will contact Mr. Loughlin who is a legal intern, and any letter or ji phone calls will go to him. Mr.Loughlinshould inform you (Mr. Bills) as to the

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That is two weeks from tonight,

b Mr. English - We are going to have a full agenda next week, too, I anticipate. jj you be ready next week?

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Dr. Start - ...Mr. Chairman, Mr. Bills and his representative should have the opportunity to present to us a much more logical sequential objection to his, quotes, "being fired." I would like to lay this over because there are a lot of questions here that I would like to have answered before seriously entertaining any idea about reemployment o£j4r. Bills.

g Mr. English - Incidentally, what I said was the 31st, and it has been pointed out to ij me that happens to be a fifth Monday, and we don't normally meet on a fifth Monday.

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The next person who addressed the Board was Mr. Jeffery Bills. Mr. Bills spoke regarding Ms termination of employment with the Oklahoma City School System, November, 197^» Following his remarks, Mr. Bills responded to questions and comments by members of the Board. Questions were also directed to Mr. John Loughlin who was seated in the audience, and who stated that he was acting as legal counsel for Mr. Bills.

u Mr. English - Would. March 31 be an acceptable date?

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time and place,and what you need to bring.

h Mr. Troy Bartlett, representative of Laborers International Union of North America, Local 1357, addressed the Board regarding a request of the Board to authorize an j! election by noncertified personnel to determine a bargaining agent. Mr. Bartlett responded to comments and questions by Dr. Lillard and members of the Board.

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117

MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D 3

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| HEARINGS cont'd I

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Mrs. Frances Parman, President, Local #2309, American Federation of Teachers, spoke to the Board regarding a proposal that Friday, April U, 1975, l>e set aside as a school day without students in attendance, in order for teachers to meet and complete the necessary work under House Resolution #1027 (Accountability), which must be turned in to the Central Office the latter part of April.

Dr. Lillard - Under the Superintendent's Report, you are to receive a report on Accountability, and possibly the same topic will be discussed at that time.

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| Mr. Boyd Welton, patron, was the next speaker. Mr. Welton's remarks pertained to the i program for trainable students at the F. D. Moon Center. Mr. Welton responded to i comments by members of the Board. i With the 30 minutes allotted time for hearings having been used, Mr. English proceeded : with the other items on the Agenda. i i !

7

j MINUTES OF PREVIOUS MEETING

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It was moved by Mrs. Potts and seconded by Dr. Start to approve the Minutes of March. 3, 1975, as presented. Motion carried unanimously on roll call. )

R. #80 Minutes Approved

| LEGAL AND LEGISLATIVE LIAISON REPORTS I

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Attorney's : Mr. Johnson reported as follows: Report___________ [ i Ten days ago, I sent a memorandum to members of the Board concerning our Maternity j Leave Case. Nothing more has developed in that case since that memo was sent to you.

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On our appeal in the School Principals Case, I advised you that must be by a Petition for Writ of Certiorari filed in the Supreme Court. Printing of that petition has been given to the Utterback Typesetting Company. The material has been prepared and we expect them to start setting type tomorrow. We have until April 28 to get it filed.

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i Mr. English - Any questions? | Dr. Start - Mr. Johnson, what happened to that suit filed in behalf of that student | who was suspended for three days without a hearing? i

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Johnson - That case was dismissed several months ago.

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Legislative ‘ Mr. Parker gave a routine report - brief reviews of teacher negotiations, principals Liaison's Report j bargaining unit, secret balloting on elections for bargaining units, and other. He | stated - nothing has been done since the last report regarding the finance, the ; appropriations bill.

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| Mr. English - With the great surplus that we are going to have and the talking about

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of putting the-jjioney, really, into capital expenditures, nonrecurring expenditures, I wonder if you could check and see if we could come up with some proposal, a one-shot appropriation on buying films and textbooks for our libraries; something that would not be an annual thing, but it would be a chance to upgrade some of our holdings.

! Mr.

Parker - You mean in addition to what we are proposing in the textbook bill?

! Mr.

English - Right; to help withsome of their surplus money that they don't want

; to put into teachers' salaries or to lower the pupil-teacher ratio. Because three | years from now they may not have the money. Check with Dr. Lillard and staff on that I and see what the pros and cons might be.

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I Dr. Start - Our suggestion about the change in voting on yearly ad valorem; has that s been introduced in the committee?

Mr. Parker - It has been introduced in the committee; it is presently being rewritten. There is some discussion, when we included the Building. Levy; some discussion in the committee as to whether or not we amend two sections of the constitution in one bill. ; There was a suggestion that instead of a continuing millage, that it would come up I every four years.

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Mr. English - One other thing. In cooperation with the staff, since we do have some new Board Members and I, too, could use a little updating; school financing; I wonder if maybe you and David Light or somebody else could hold a briefing for Board Members on school financing. Cecil Folks from the State Department of Education explained to the House Committee on Education last week about school financing, except that he stopped short of going into the "Q" factor. He said he didn't want to get into that bag. I think our people are quite capable of handling that in understandable terms.

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118

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

ij i| Mr. Parker - I discussed, that with David. Light last week, and today I discussed it P ii

with Dr. Lillard. If members can all get together at the same time, or if you can get together just individually, David Light would be happy to conduct the briefing.

We will be in touch with you through the Superintendent's office as to your convenience.

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| Legislative I Liaison's Report cont'd

Dr. Lillard - This presentation can be primarily with Mr. Light and Mr. Ginn. School finance is extremely complicated. It has many variables. In addition to the oral presentation, Mr. Light and Mr. Ginn could prepare informative packets. You would have the oral presentation and also a packet to review at your convenience. This would be time well spent for members of the Board, staff or any other citizen in the community that wanted to come in and listen to the presentation.

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Mr. Parker - We will be in touch with you about that. 0 B

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SUPERINTENDENT'S REPORT

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It was moved by Dr. Start and seconded by Mr. Donwerth to direct the following persons I R. #81 i Professional to attend conferences as indicated: I Trips Approved At no Expense to the Board

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(a)

Nedella Foster, Lessie LeSure, Janis Mitchell, Mary Moon, Janet Sheldon, and Nelda Tebow, Association for Supervision and Curriculum Development, New Orleans, Louisiana, March 15-19? 1975’ Confirmation.

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(b)

Dewey Eaton, Statewide Driver Education Clinic, Tulsa, Oklahoma, March 21-22, 1975’ The State Department of Education will pay all expenses.

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At Board Expense

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(a)

Dorris Burleigh**, Rosemary Jones, Earnestine Shaw, Ella Pearl Reese*, Donna Wallace*, and Annetta McCoy, Association for Supervision and Curriculum Development, New Orleans, Louisiana, March 15-19? 1975• Confirmation.

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(b)

Earl Garrett, The Singer Company seminar, Dallas, Texas, March 10-12, 1975’ Confirmation.

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(c)

Velma Thompson, Seminar on Caring for the School Age Child, American School Health Association, San Antonio, Texas, March 17-19? 1975Confirmation.

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(d)

Camolia Byrd* and Maree R. Tarver*, U. S. Office of Education Guideline Revisions, Dallas, Texas, March 17-18, 1975• Confirmation.

(e)

Kaye Teall, National Association of Education Broadcasters Instructional Design, Tucson, Arizona, March 24-27, 1975 • Expenses to be paid from the Corporation of Public Broadcasting Grant.

(f)

Jim Johnson, North Central Association Conference, Chicago, Illinois, April 7_9? 1975-

(g)

Ron Schnee, American Education Research Annual Conference, Washington, D. C., March 30-April 4, 1975’

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Expenses to be paid from ESEA, Title I funds. Expenses to be paid from ESAA funds.

P Motion carried unanimously on roll call. u H J

Dr. Lillard presented a Certificate of Recognition to the following as State Wrestling j Recognition of Champions for 1975: I State Wrestling iChampions - 1975 Classen High School Student:

Robert Stansberry

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Parents:

Mr. and Mrs. Robert Stansberry

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Coach:

Rick Blackburn

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U. S. Grant High School

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Student:

Duncan Darlin

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Parents:

Mr. and Mrs. Rosalyn Darlin

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Coach:

John Majors

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Class 3A Second Place Heavyweight Class

Class 4A Fourth Place Heavyweight Class

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119

MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

John Marshall High School

Recognition of State Wrestling Shampions - 1975 â&#x2013; cont'd

Student:

Steve Rankin

Parents:

Mr. and Mrs. John G. Rankin

Student:

Tom Robertson

Parents:

Mr. and Mirs. T. Preston Robertson

Student:

Pat Magness

i Parents: j Coach:

Class 4A First Place 130 lb. Weight Class

Class 4A Third Place Heavyweight Class

Class 4A Fourth Place 141 lb. Weight Class

Mr. and Mrs. Harold Kelley Howard Hall

Northwest Classen High School Student:

Danny Cruze

Parents:

Mr. and Mrs. Jack E. Cruze

Coach:

Wayne Roberts

Class 4A Second Place 136 lb. Weight Class

Star Spencer High School Student: <

Greg Folks

i Parents:

Mr. and Mrs. Donald Folks

I Coach:

Louis Quintane

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Fourth Place Class 3A 101 lb. Weight Class

Southeast High School - Placed Third in State Tournament - Class 3A Student:

Kent Taylor

Class 3A Second Place 108 lb. Weight Class

Student:

Kirk Taylor

Class 3A Second Place 115 lb. Weight Class

Parents:

Mr. and Mrs. Ed Taylor

Student:

Robert Ritchie

Parents:

Mr. and Mrs. Floyd Ritchie

Student:

Rick Cowns

Parents:

Mr. and Mrs. John M. Cowns

Student:

Louie Wall

Parents:

Mr. and Mrs. Raymond Wall

Coach:

Gene Knight

Class 3A Second Place 123 lb. Weight Class

Class 3A Second Place 130 lb. Weight Class Class 3A Fourth Place 148 lb. Weight Class

| Additional members of the Southeast High School Wrestling Squad who were given recog| nition, were as follows: Tim Cates, Darren May, John Fairbanks, Lanny Liston, Jay | Jordan, Brent Donwerth and Carl Stone.

R. #82 Proposal of Comprehensive Employment and Training Act Adopted

! A motion was made by Mrs. Potts and seconded by Dr. Start to adopt the proposal of the \ Comprehensive Employment and Training Act. Motion carried unanimously on roll call. | (Copy of proposal on file in office of the Clerk.)

120

MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

Information to the Board Report - 1975-76 Dr. Lillard - I have sent to members of the Board correspondence that we have received Calendar Proposal that pertains to this item. On February 17 I submitted a proposed calendar for the Board's consideration, and at that meeting the Board did not adopt the calendar but did pass a proposal soliciting reaction from staff members and employee groups concerning the utilization of five additional professional days if they were included in the calendar. Immediately following that Board Meeting this information was conveyed to all professional organizations, Central Office Staff and principals. I was not in attendance, but at your meeting on February 2k, the Board approved an additional motion indicating that the Administration should solicit written proposals concerning the utilization of five professional improvement days, and to report back to the Board 1 by March 15. March 17 was the first reporting date, and this would be my report. The action of the Board concerning the second motion was complied w-ith and I am reporting at this time. The responses were received from several schools and organizations; however, we were not inundated with responses or such. We did hear from Dewey Fifth Year Center, Rockwood, Wilson, Classen, Lee, Prairie Queen. We had comments made by the Association of Classroom Teachers, the Association of Educational Classified Employees and the American Federation of Teachers. Most of the proposals were not specific as to the construction of the Calendar. They would say possibly add more inservice days during the first week or other, but they were not specific as to when the school year should start or when it should end, or any specific comments as to Spring Break or Christmas Break or Thanksgiving. We would not expect everyone making a suggestion to have knowledge of what are the basic state requirements concerning the Calendar. Basically, I believe that the adoption of five professional improvement days is an item for negotiations. If the Board decides that they desire to have additional inservice days, then I would recommend to the Board that you so instruct your negotiations team, This is something that would probably have to be settled at Certainly, my recommendations concerning the 1975-76 School the negotiations table. Calendar are basically the same as I submitted on February 17 with the item of additional inservice days to be negotiated with ACT as directed by the Oklahoma City Board of Education. That is why Mr. English - As I recall, the proposal was with this purpose in mind. the Board did not vote five days at that time; to get input from the people in the system, in order that then we could make some decisions about how we might want to instruct our own negotiating team. Any calendar that we adopt now can be modified after negotiations. Although last year this was not done. I have some reservations about that, but after all we did negotiate for two days of inservice required. I don't think that everybody is in agreement with exactly what that meant; what we meant by two days; whether that meant two full days or a couple of hours two days or accumulative 16 hours, or Just exactly what. It would seem to me that this year we probably will be keeping a reminder that if we negotiate for something, we need to make sure that we do it. I know that I will be looking for the inservice because I think it is a very important part of our system.

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Dr._________ Lillard - As additional reports are presented to the Board, consideration will be given depending on final recommendation and Board action as to how some of these things can fall into a pattern and be implemented for the basic improvement of the instructional program of this school system, and possibly meeting some of our needs in terms of accountability reports and such. Mr. Donwerth*- I would hope that this Board wouldn't instruct that the Board's team insist on the five days. It should be a negotiable item.

Mr. English - Five days was an optimal figure there. If we have five days, look and see when the ideas are all in, maybe there are only ideas that merit two days or one day. It is sort of difficult when you get down to instructing your negotiating team. If you put it real hard and fast, then you have actually written the items in. There has been no negotiating if you say negotiate for five professional days, because then you have "locked" your team in.

Mr. Donwerth - Possibly this was the intent that we ask our negotiating committee to negotiate with this, but we can see from the replies that we received from the teachers that they did not understand it that way; that this was something that was negotiable. They thought that it was a hard fast motion of the Board to put five days on it. Mr. English - I really don't remember us adopting the motion the first night, as a matter of fact. Mr. Brown - Dr. Lillard, I think that was true. If you remember, we carried that motion over; we did not adopt the motion on the 17th. When we came hack, we amended the motion to ask the Administration to make this decision, Frankly, I would not be opposed to leaving out the number and Just asking our negotiating team to negotiate professional improvement days so that in the process we can come to understand what those mean, both to teachers and to this Board, so that next year when we come to trying to understand, we will know what we did.

Dr. Lillard - All of us were new in the process; we did not define our terms well enough.

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D Report - 1975-76 Calendar Proposals cont'd

Mr. Brown - From the correspondence that I have gotten from teachers, they are going to make sure that we define it this year.

Mr. English - The Chair would entertain a motion on the Calendar item.

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R. $63 | Mr. Brown - Mr. Chairman, I move that we adopt the 1975-76 Calendar with the understand-i 1975-76 Calendar I ing that if days are negotiated (with the ACT team), the Calendar (for 1975-76) will he ;;

Adopted

j adjusted accordingly.

^Mrs. Potts - Second. i ——— ■' !

Mr. English - Okay, the motion by Mr. Brown and seconded by Mirs. Potts. discussion? Mr. Clerk, call the roll, please. All members voted "Aye" on roll call.

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Mr. English declared that the motion carried

1975-76 SCHOOL CALENDAR

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Independence Day

July 4

Preschool Conference

August 25-27

Classes Begin

August 28

Labor Day

September 1

State Fair

September 22

Professional Meetings

October 23-24

End of First Quarter

October 31

43 Days in Session

Thanksgiving

November 27-28

Offices Closed

Winter Recess

December 22 - January 2

Offices Closed (Dec. 24, 25, 26)

New Year's Day

January 1 and 2

Offices Closed

End of Second Quarter

January 16

43 Days in Session

End of Third Quarter

March 19

45 Days in Session

Spring Recess

March 22-26

End of Fourth Quarter Classes End-Commencement

May 27

Record Day

May 28

Memorial Day

May 31

Total Days in Session

175

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Any other

Offices Closed

Offices Closed

44 Days in Session

Offices Closed

If inservice days are negotiated the Calendar will be adjusted accordingly.

I feport - Criteria i Dr. Lillard - An introductory comment; I am recommending to the Board criteria for the Board's consideration for consideration of the consolidation of attendance areas 'or the Consolior schools. I am not recommending to the Board tonight that specific schools be ation of closed. And that will be in a part of my report. However, the final action may .ttendance Areas Schools) achieve that. This is the recommendation of the Superintendent With appropriate staff i I will commence with K through ! input concerning the consolidation of attendance units. I 4 and K through 5 schools, and my recommendations are made in two phases. The first phase is that the continued operation of an elementary unit should be questioned when certain conditions exist, and I will enumerate those conditions. The second phase is that the operation of K through 4 and K through 5 units should be considered for discontinuation when certain conditions exist. So the first phase, we should question the operation of a K-4, K-5 school when (1) enrollments are not large enough to have two sections of kindergarten of one-half day each. Such a situation by not having it would require teachers to serve two schools. (2) When enrollments are not large enough to have at least two teachers per age group served, resulting in the following:

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a.

restricted grouping and student placement opportunities;

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lack of opportunities for teachers to share ideas with other teachers who are teaching the same age group;

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

(3)

c.

restricted opportunities for team teaching;

d.

restricted opportunities to have a wide variety of competencies, special interests, talents and knowledge represented on the staff;

e.

teacher having to individually spend more time on duty assignments, such as playground, hall, and lunchroom;

f.

little flexibility in maintaining staff racial ratio.

'Report - Criteria I for the Consolidation of â&#x2013; Attendance Areas | (School) - cont'd I

When enrollments are not large enough to justify providing: a.

on-site special education programs;

b.

full-time media center aides;

c. . full-time principals; d.

(A)

(5)

regular curriculum consultant services.

When enrollments are not large enough to justify providing:

a.

media centers with a wide variety of books, materials, and equipment;

b.

adequate special services, such as health, speech therapy, counseling, psychometry, etc.

When the per pupil cost of utilities, maintenance, custodial service, food service, administration, security, and other supportive services is excessive when compared to cost for other students in the district.

The operation of K-4 and K-5 school units shall be discontinued when:

(1)

Enrollments are not large enough to have at least one teacher per age group served with a class size of 25 per teacher, or if less than 80 pupils live in the school's attendance area contiguous to the building. The minimum total enrollment for K-U schools would be 125 and 150 for K-5 schools.

(2) If the consolidation of the school would require pupils living in the attendance area contiguous to the building to ride a bus for more than 20 minutes, the foregoing criteria on size shall not apply. (3) Factors which also must be considered in the consolidation of elementary school units include: J si

a.

the availability of space in buildings receiving students;

b.

the age and condition of buildings;

c.

the possible need for additional transportation;

d.

the possible need to transport kindergarten students at noontime;

e.

the racial composition of student bodies;

f.

the fifth year center and middle school assignments of the students involved;

g.

the reassignment of staff; and

h.

the effect of Title I status of schools involved.

K-4 schools affected by the criteria that I have just mentioned would be: McKinley, Valley Brook, and Tyler.

Lone Star,

K-5 schools affected for 1975_76 would be Riverside.

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As the Board considers these criteria, and it is my understanding that the Board will consider the criteria, certainly not adopt them this evening, I would recommend that as consideration is given that Tyler be deleted from this list as the enrollment is predicted to increase for 1976-77; decline for 1975-76 "but increase for 1976-77â&#x20AC;˘ Also, Riverside be deleted from the list as ft is a Title I school; has a bilingual program, and has an Indian Education Program, all in one elementary school. These are criteria to be considered. I did send to the Board information concerning each of the schools that I have mentioned; their predicted enrollment; what the combination of the schools would bring; additional transportation; and distances. Again, high school, middle school and fifth year assignments would remain the same. These are criteria that I am recommending for the Board's consideration.

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MINUTES OF MEETING OF MARCH 17, 1975 - COSTâ&#x20AC;&#x2122;D Report - Criteria^ Information which had "been sent to the Board was: for the Consoli- | dation of | LONE STAR Attendance Areas i (Schools) ! Lone Star and Western Village are under the direction of the same principal. Western cont'd i Village, with a predicted enrollment of 391, can adequately accommodate the 68 students!: at Lone Star.

Western Village is a modern building, built in 19&3, and is about three and one-half miles west of Lone Star. I

The only additional transportation required would be at noontime for about 10 kindergarten students. The student body at Lone Star is predicted to be 31-3$ black during 1975-76, and Western Village 32$.

School Assignments Fifth Year Center

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Lone Star Western Village

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North Highland North Highland

Middle School Eisenhower Eisenhower

High School Northeast John Marshall

VALLEY BROOK

Valley Brook and Hayes are under the direction of the same principal. Hayes, with a predicted enrollment of 380, can adequately accommodate the 92 students at Valley Brook. Hayes is a modern -building built in 1963, and is two miles from Valley Brook.

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About 80 additional students would need transportation. Of the 80, about 20 would be kindergarten students who would also need noontime transportation. The student body at Valley Brook is predicted to be 13-1$ black during 1975~76, and Hayes 11.8$.

School Assignments Fifth Year Center

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Valley Brook Hayes

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Creston Hills Creston Hills

Middle School

High School

Webster Webster

Douglass Douglass

Mc Kinley McKinley and LgYayette are under the direction of the same principal. Lafayette, with a predicted enrollment for 1975_76 or 170, can adequately accommodate the 97 students at McKinley.

Lafayette is approximately one mile northeast of McKinley. If transportation were provided, about 83 additional students could be involved with 20 of the 83 being kindergarten and requiring noontime transportation.

The student body at McKinley is predicted to be 15-2$ black during 1975-7&, and Lafayette 17-3$ÂŤ i

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School Assignments

McKinley Lafayette

Fifth Year Center

Middle School

High School

Dunbar Culbertson

Central Central

Capitol Hill Capitol Hill

Dr. Lillard continued: FIFTH YEAR CENTERS

For Fifth Year Centers, the Fifth Year Centers, as most of you know, would involve kindergarten and fifth year. The continued operation of a Fifth Year Center would be questioned when certain criteria exist. The operation of a Fifth Year Center shall

122

MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D ■i'

c.

restricted opportunities for team teaching;

d.

restricted opportunities to have a wide variety of competencies, special interests, talents and knowledge represented on the staff;

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e.

teacher having to individually spend more time on duty assignments, such as playground, hall, and lunchroom;

(

f.

little flexibility in maintaining staff racial ratio.

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Report - Criteria for the Consolidation of Attendance Areas (School) - cont'd

li'

(3)

When enrollments are not large enough to justify providing:

on-site special education programs;

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a.

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b. full-time media center aides;

b

c.

full-time principals;

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d.

regular curriculum consultant

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(4)

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(5)

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services.

When enrollments are not large enough to justify providing: a.

media centers with a wide variety of books, materials, and equipment;

b.

adequate special services, such as health, speech therapy, counseling, psychometry, etc.

When the per pupil cost of utilities, maintenance, custodial service, food service, administration, security, and other supportive services is excessive when compared to cost for other students in the district.

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The operation of K-4 and K-5 school units shall be discontinued when:

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(1)

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Enrollments are not large enough to have at least one teacher per age group served with a class size of 25 per teacher, or if less than 80 pupils live in the school's attendance area contiguous to the building. The minimum total enrollment for K-4 schools would be 125 and 150 for K-5 schools.

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(2) If the consolidation of the school would require pupils living in the attendance J area contiguous to the building to ride a bus for more than 20 minutes, the foregoing criteria on size shall not apply.

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(3) Factors which also must be considered in the consolidation of elementary school units include:

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the availability of space in buildings receiving students;

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a.

b

b.

the age and condition of buildings;

b

c.

the possible need for additional transportation;

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d.

the possible need to transport kindergartenstudents at noontime;

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e.

the racial composition of student bodies;

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the fifth yearcenterand middle school assignments of the students involved;

g.

the reassignment ofstaff;

h.

the effect of Title I status of schools involved.

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and

y K-4 schools affected by the criteria that I have just mentioned would be: >1 McKinley, Valley Brook, and Tyler.

{

Lone Star,

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ji K-5 schools affected for 1975-7& would be Riverside.

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As the Board considers these criteria, and it is my understanding that the Board will | consider the criteria, certainly not adopt them this evening, I would recommend that | as consideration is given that Tyler be deleted from this list as the enrollment is j predicted to increase for 1976-77; decline for 1975“76 but increase for 1976-77• Also, j Riverside be deleted from the list as ii is a Title I school; has a bilingual program, j and has an Indian Education Program, all in one elementary school. These are criteria i to be considered. I did send to the Board information concerning each of the schools i that I have mentioned; their predicted enrollment; what the combination of the schools I would bring; additional transportation; and distances. Again, high school, middle I school and fifth year assignments would remain the same. These are criteria that I | am recommending for the Board's consideration. i

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D Report - Criteria for the Consolidation of Attendance Areas (Schools) cont'd

Information which had been sent to the Board was: LONE STAR Lone Star and Western Village are under the direction of the same principal. Western Village, with a predicted enrollment of 391., can adequately accommodate the 68 students at Lone Star.

Western Village is a modern building, built in 1963, and is about three and one-half miles west of Lone Star. The only additional transportation required would be at noontime for about 10 kindergarten students.

The student body at Lone Star is predicted to be 31*3$ black during 1975-76, and Western Village 32$. School Assignments Fifth Year Center

Lone Star Western Village

North Highland North Highland

Middle School Eisenhower Eisenhower

High School Northeast John Marshall

VALLEY BROOK

Valley Brook and Hayes are under the direction of the same principal. Hayes, with a predicted enrollment of 380, can adequately accommodate the 92 students at Valley Brook. Hayes is a modern 'building built in 1963, and is two miles from Valley Brook. About 80 additional students would need transportation. Of the 80, about 20 would be kindergarten students who would also need noontime transportation. The student body at Valley Brook is predicted to be 13-1$ black during 1975-76, and Hayes 11.8$.

School Assignments

Valley Brook Hayes

Fifth Year Center

Middle School

High School

Creston Hills Creston Hills

Webster Webster

Douglass Douglass

Mc Kinley McKinley and Lafayette are under the direction of the same principal . Lafayette, with a predicted enrollment for 1975_76 or 170, can adequately accommodate the 97 students at McKinley. Lafayette is approximately one mile northeast of McKinley. If transportation were provided, about 83 additional students could be involved with 20 of the 83 being kindergarten and requiring noontime transportation.

The student body at McKinley is predicted to be 15.2$ black during 1975-76, and Lafayette 17-3$ÂŤ School Assignments

McKinley Lafayette

Fifth Year Center

Middle School

High School

Dunbar Culbertson

Central Central

Capitol Hill Capitol Hill

Dr. Lillard continued: FIFTH YEAR CENTERS

For Fifth Year Centers, the Fifth Year Centers, as most of you know, would involve kindergarten and fifth year. The continued operation of a Fifth Year Center would be questioned when certain criteria exist. The operation of a Fifth Year Center shall

MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

j Report - Criteria i for the Consoli; dation of Attendance Areas (Schools) cont'd

be discontinued when another set of criteria exists. The operation of a Fifth Year Center shall be discontinued when: (1) The 5 th year pupil enrollment is 100 or less. A school should have at least four regular teachers based on the present staff allocation excluding all other teachers assigned to the building. (2) If consolidation of the school would require pupils living in the attendance area contiguous to the building to ride a bus for more than 20 minutes, the foregoing criterion on size shall not apply.

Other factors should be considered as I mentioned previously. The only Fifth Year Center affected for 1975-76 would be Dunbar. I have given the Board information concerning Dunbar's predicted enrollment; the racial composition of Dunbar; the racial composition of a nearby Fifth Year Center - Page-Woodson, and what the combining of the schools would result in total enrollment.

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DUNBAR

Dunbar, with a predicted enrollment of 95 for 1975-76 Is "the only Fifth Year Center to have less than 100 students. Dunbar is within 20 minutes by bus to Page-Woodson, which is predicted to have 235 students and can easily accommodate the 95 students at Dunbar. The Page-Woodson building has a capacity of 676 and includes a gymnasium and a media center, and is less than one mile from Dunbar.

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About 27 additional students would need transportation, and of the 27 about 15 would be kindergarten students who would also need noontime transportation.

The consolidation of these two schools would provide a total student body of 280 fifth |

year students with a black-white ratio of 2^.6$ and 50 kindergarten children, all black. The projected enrollment for the Fifth Year Centers at Dunbar and Page-Woodson for the next three school years is as follows:

Dunbar Page-Woodson

1975-76

$Black

1976-77

$Black

95 235

15.0 28.5

92 225

5-3 26.6

1977-78 90 220

$Black

10.1 25.4

It is recommended that the middle school and high school assignment of the students formerly attending Dunbar not be changed when assigned to Page-Woodson Fifth Year Center.

The proposed consolidation of these Fifth Year Centers would reduce staff costs without a corresponding reduction in staff services available to the students. MIDDLE SCHOOLS

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The continued operation of a middle school should be questioned when enrollment falls

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below 800 students. Now remember our middle schools encompass grades 6, 7 and 8. We are talking hot only of total enrollment but; the quality of programs that these young people would have in relation to other students attending other Oklahoma City middle schools. But if enrollment falls below 800, we should question whether we should continue that middle school. Enrollments are too small and they result in the following:

|

a.

Little flexibility in maintaining staff racial ratio.

b.

Restricted oppprtunity for team teaching (a vital part of the middle school concept).

c.

Per pupil cost for supplies, utilities, administration, maintenance, custodial services; food services; adequate media centers and special services far exceed the cost for services to other students in the district.

d.

Per pupil cost is excessive over the per pupil expenditures for other schools due to the increased number of staff allocated to the building unit.

The operation of a middle school unit should be discontinued when: (1) The middle school enrollment drops to 500 or below. A middle school concept (school with a broad, exploratory curriculum and utilizing team planning concept) is difficult to achieve when enrollment is 500 students or less and when present staff allocation and state class size mandate is in effect. (2) If the consolidation of a middle school would require pupils living in the attendance area contiguous to the building to ride a bus for more than 20 minutes, the foregoing criterion on size shall not apply.

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D Report - Criteria | Other factors which also must he considered in the consolidation of middle school units ■ for the Consoil- j include: iation of I attendance areas | (1) The reassignment of staff. (Schools) | i ?ont 'd____________ I (2) The racial composition of the student bodies. f I i

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(3)

The age and condition of buildings.

(4)

The possible need for additional transportation.

(5)

The high school assignments of the students involved.

(6)

The availability of space in buildings receiving students.

Middle schools affected for 1975-76: None. HIGH SCHOOLS

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The continued operation of Oklahoma City high school units should be questioned when enrollments fall below 1000 students which restrict the selection of courses in the following areas: I

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(1) Special classes such as for learning disabilities and education for the mentally handicapped. (2) Elective experiences in speech, journalism, vocal music, instrumental music, and art. (3)

Elective experiences in industrial arts and homemaking.

(4)

Elective experiences in business education, particularly typing and shorthand.

The continued operation of Oklahoma City high school units should be terminated when enrollments are not sufficient to meet each of the above criteria. These conditions would be difficult to meet when the enrollment falls below 750 students for grades 9-12.

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Factors which must be considered in the consolidation of high schools include:

i

For Consideration! at Next Meeting I of the Board_____ I

(1)

The availability of space in buildings receiving students.

(2)

Transportations! requirements.

(3)

Racial composition of receiving school.

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High schools affected for 1975-76: None.

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Dr. Lillard continued:

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I would stress<with all of the emphasis as possible, that I am recommending that the i; Board consider these criteria where each and every year it will not be a piecemeal . ) approach, and yet there must be individual interpretation, just as I have mentioned to ji the Board and to members of the community. I also recognize that any criteria ’’ recommendation or any type of recommendation that has even the potential or the possi- i< bility of closing any school, is very very unpopular. This is something that the Board!I know will consider carefully. I am certain that you will seek and receive input from patrons of the community, and this is something they will consider and probably i! react on at a future Board meeting.

Mr. English - Any discussion or motion to get this on the table for consideration at the next meeting?

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Mr. Brown - I move that we carry it over for consideration at the next meeting.

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Mrs. Williams - I second.

Dr. Start - Does your motion imply that we take action next week?

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Mr. Brown -Yes.

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Mrs. Potts - I would wonder if that is wise to take action on this next week since that is Spring vacation. Many members of the school community cannot be present.

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Mr. English - Instead of meeting next week, maybe since there is that fifth Monday || night, meet on the 31st rather than the 24th. Would that be agreeable with the Board? I don't hear objections to that; let's plan for it that way and have a motion on it 1 later in the meeting. « Dr. Start - So your motion would imply then that we take action on this proposal two weeks hence?

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

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Mr. Brown - Yes. There is a question about not meeting next week, since we are in the midst of evaluating and selecting a Superintendent, and I think that we do have work to do in this area. Mr. English - Yes, Floyd and I were discussing earlier this evening the possibility

For Consideration j at Next Meeting i of the Board cont'd J

of calling a special meeting of the Board Thursday evening, and go into the discussion j of the Superintendent selection at that time. i i Mrs. Williams - Another consideration, Mr. Chairman, is will Mr. Bill Jeffery's attorn-’ ey be notified that we won't be meeting next week? |

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Mr. English - He was going to wait three weeks, but I think we could notify him that w® will have two weeks. I guess we can make a decision a little later on about when we are going to meet again.

Mr. Donwerth - You are wanting to consider this on the 31st of March, but there has been no recommendation of any closing of any schools; only to consider the criteria?

Mr. Brown - That's right. This is recommendation for the consideration of criteria; not for the consideration of closing schools. >

Dr. Lillard - I also pointed out exceptions to the criteria I was recommending.

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Mr. English - Mr. Clerk, call the roll on that, please.

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• Start - Wait; read it, will you please.

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Mr. Ginn - Mr. Brown moved and Mrs. Williams seconded to carry over for consideration at the next meeting.

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Dr. Start - The criteria for consolidation of attendance units; right?

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Mr. Brown - I will accept that as a part of my motion.

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Dr. Lillard - In the criteria I did mention specific schools that would be affected by these criteria with exceptions to be considered by the Board. Basically my recommendation would be included in the criteria that the schools mentioned with the exceptions deleted, that they be considered for closing for 1975-76 • If you adopt

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the criteria, and we are not talking about specific schools, then we just continue the uncertainty, are the criteria going to be applied. My recommendation to the Board, if you adopt the criteria, then the schools mentioned with those exceptions deleted would be affected for 1975-7&. You would be making the recommendation to the court, and nothing would be final until you heard from the court.

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Mrs. Potts -I would amend themotion then to include recommendations. words, we have criteria and recommendations.

In other

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Mr. English - Forschoolclosings?

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Dr. Start - Why^don't we just discuss the whole package and take action at the next meeting. If we can't take action, we can carry it over.

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Mr. McCray - That makes a lot of sense, doesn't it?

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Mr. English - While we have got clarity, let's vote on that, Mr. Ginn.

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Mr. Donwerth - Are we voting on only discussing it at the next meeting? Or are we voting on accepting the recommendation for the closing of these schools? This makes. a lot of difference in the way I will vote. ■ Mr. English - I think that Mrs. Potts wants to amend the motion, actually; I guess to get back out of the parliamentary problem that I have just gotten us into here letting this thing go on the amendment, I wonder if it wouldn't be a little clearer if we had a motion that simply was to approve or adopt the Superintendent's recommendations on criteria for school closings. Then we could get back next week___ ; that can always be amended. We need to get it out there on the table in a clear motion that everyone understands what the situation is. If you don't feel like you can make that kind of motion, I can understand that.

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Mrs. Potts - Yes.

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Mr. Brown - I do think that these are two different issues; one is to set criteria which are going to be ongoing criteria for year-in and year-out type of applications to schools. The other is the specific recommendations relating to the particular schools that are going to be affected this year. Those are two different issues, even though one thing perhaps seemingly automatically determines the other, there are still two different issues and they ought to be treated in two different ways.

Mr. English - Could you then make two motions?

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Mr. Brown - I would feel comfortable with making the recommendation that we vote on the two items separately, and that we ask the Superintendent to come back with the

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

Mr. Brown cont1d

For Consideration at Next Meeting of the Board cont'd__________

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specific recommendation of the closing of the schools as a separate item. like to have that as a different motion to vote on.

I would

Mr. McCray - In other words, those weren't definite recommendations? Dr. Lillard - I am trying to avoid the perpetuation of an uncertainty that the Board will consider criteria, and then later will consider the closing of schools. The Board can amend the criteria and even amend the recommendations concerning specific schools. We are kidding people, whether we mean to or not, that the adoption of the criteria might not mean the closing of some schools. To continue to make these recommendations, meeting after meeting, we are just Being redundant.

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Mrs. Potts - They Loth could he considered at the same meeting, hut they should he considered as separate motions. Dr. Lillard - You might even want to amend the criteria.

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Mr. McCray - The criteria are listed, and then the recommendations that go along with the criteria. If we approve the criteria, then we approve the recommendations. I can't see putting this into two motions as necessary.

Mrs. Potts - My reason for two motions is that one would be something that would be ongoing into future years, where the other would be just a recommendation for this year, and not with any intent to confuse anyone. iâ&#x2013;

Mr. McCray - You made it as clear as it could be, Mrs. Potts; I guess I was wrong.

Mr. Donwerth - If my colleagues would withdraw their motion and withdraw their second, and we could vote to lay the whole thing over for discussion at the meeting of March 31> thereby the patrons and students involved in the recommended consolidations would have time to have input in this, then we could just bring it up and take it under consideration at the meeting of March 31i

Mr. Brown - Would you read my motion back to me; I am not sure I remember.

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Mr. Ginn - Mr. Brown moved and Mrs. Williams seconded to carry over for consideration at the next meeting, the criteria for the closing of schools. Mr. Brown - That is what I think my motion is.

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Dr. Start - Okay, that is what I asked.

Dr. Lillard - If you apply the criteria, schools will be closed, and you don't need a second recommendation on which schools will be affected. We don't need to come up every week and tell the community we are going to consider closing schools.

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Mr. English - It seems to me that if we could just put it very clearly, and maybe I need to step aside as the Chairman for a moment and make a motion. I would just as soon make a*motion or have a motion that says, I move that we approve the Superintendent's criteria for the closing of schools, and we could have another motion that says I move that we adopt or accept the Superintendent's recommendations for the closing of how many ever schools we have named here, that the Superintendent has recommended, then that gets both motions out there and we can deal with it and the people understand that it is a real live motion and it is not that we are just going to kick it around at the next meeting, but we are actually, probably going to make some sort of decision. We still have the motion on the table. Mr. Brown - I will withdraw my motion and move that we approve the criteria as it is recommended by the Superintendent.

Mr. English - Do I hear a second to that motion?

Mrs. Potts - Second. Mr. English - Now as usual we do not have to vote on that motion tonight; we can put that on the table until the next meeting. Does anyone want to take any sort of a stab at that other thing of closing specific schools as recommended by the Superintendent, to get it out here?

Mr. McCray - Mr. Chairman, let's go to the next item very quickly.

Mr. English - Is everybody comfortable with that and understand. Mr. Brown - Suppose we decide next week that we are going to knock out about three sections of this criteria, and.then that criteria would no longer apply to those schools that are recommended.

Mr. English - Then we knock out the schools.

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

Mr. Brown - Yes, but why put these people through all of that anxiety. We can set the criteria and. then we can on the basis of the criteria___ . I don't see why we can't adopt this recommendation next week if we adopt the criteria. But the criteria have to be adopted first.

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For Consideration at Next Meeting of the Board cont'd

Mr. English - I agree with you, except it gives the people the real notice that these schools are in jeopardy of being closed; in that sense, if we specifically name those schools, everyone is clear then on the understanding that these schools are going to be closed if you adopt that criteria. Otherwise, they are liable to think that you can some way or another by talking to us, we will change. Although we adopt the criteria, we might knock out a few schools. I have seen us keep schools open when I thought there was no way that school was going to stay open. I think we can go now. Mrs. Annette Friedlander, Chairperson, Accountability Advisory Committee, gave a report on the recent activities and plans of the Accountability Committee. Dr. Mervel Lunn passed out printed information to each member of the Board and explained what was contained in the information regarding the Accountability Program. In referring to a portion of the report, Dr. Lunn stated - The last recommendation is to request that the Administration provide release time before the end of school to work on Accountability.

Report Accountability

Mrsâ&#x2013; Potts - What are we talking about in terms of release time? Dr. Lunn - You will notice on the second page of the first document it talks about release time. The committee felt that there were two options. One was to dismiss school early several days during the year before the end of the school year, or to have a full day like was suggested earlier at this meeting. But we felt that we should not make recommendations concretely as to days or calendar days, but let the Administration work with the bargaining agent for this year, ACT, to settle on a day and what the program would be. Mrs. Potts - Do you feel that a day is better than some time of several days?

Dr. Lunn - The committee recommended very strongly that if we have a day off that it would be on a Tuesday, because Tuesday is the normal day on which the faculties are accustomed to working on projects, and also it would not appear to be a holiday. It would be a workday rather than on a Friday or a Monday. The committee talked about the two options, and there are advantages. On a full day there would be uninterrupted activity. At the end of the school day, by dismissing early, this would serve to the advantage of the working parent. They have already made provisions for their children after school, but this would allow them to make a little extra provision which would not be as much a handicap. If you dismiss school for a full day, you must let them know in advance time so that the problem of the working parent does not become paramount.

Mr. Brown - Dr. Lunn, as I understand what you are suggesting, however, is that you include the teachers in the process of deciding how they will use their time, and I personally commend you for that decision because I think that is a very wise decision on the part of the committee. Dr. Lunn - Mr. Brown, the schools are at various levels of achievement, just like students, and whatever is done must be done on an individual basis for that school. And there is plenty work for all of us. But some of them have advanced at more stages than the others in completion of Accountability, and our inservice would be a smorgasbord type where they can pick and choose that for their needs. Mr. Brown - Are you asking us to approve this?

Dr. Lunn - No, we are submitting this to you and the Administration can take it from here.

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Dr. Lillard - I think members of the Board, may be somewhat familiar with our agreement concerning working out the details of the inservice time; that we had agreed that a committee comprised of representatives from the teachers organization, the principals organization, and the Central Office staff would all come together and work on this and come up with some consensus of a program. When you are serving over a hundred buildings, no one program will be ideal for a hundred buildings. Some have progressed to certain stages, and others are considerably behind that. But possibly I can call this committee together; they can work on the possible utilization of inservice time, and if we can come to a consensus, and it it does require any alteration of the calendar for a full day or any other type of alteration, then I would come back to the Board with a recommendation concerning any alteration of the school calendar. Report - GuideDr. Lillard presented Mrs. Erma Baskett, Principal, Putnam Heights Elementary School and President of the Elementary Principals Association, who introduced. Bill Parker, lines for Elem. Vernon Brewer, Milton Denman, Leona Kennedy and Arthur Boyd, members of the committee Schools - Rights of elementary principals that were charged with the responsibility for developing I and ResponsibiliGuidelines for Elementary Schools - Rights and Responsibilities. Mrs. Baskett also ties recognized others who had contributed: Dr. John Brothers, Dr. Jerry Rippetoe, and Mr. Joe Park. Mrs. Baskett then proceeded to give the background pertaining to the Guidelines for Elementary Schools and discussed the content thereof. She responded to questions and comments by members of the Board as follows:

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D Mrs. Potts, referring to the printed copy - I had noticed under punishment and suspensions was a sentence under E. - 3a, "suspensions for more than three days may require that a hearing be held." I was wondering if we did not have a legal interpretaion that if it were more than three, it was automatically rather than "may." It has already been changed; it was Just pointed out to me.

Report - Guide Lines for Elem. Schools - Rights and Responsibilities - cont'd

Mrs. Baskett - You will notice the title of Section E. has been changed from punishment to disciplinary action.

Mr. Brown - One of the suggestions by the Biracial Committee was that the original handbook be made more clearly understandable. Have you tested the language in this particular document to make sure of its readability at a lower readable level? I Just wonder if that has been done, frankly. What is the reading level of this document? j i

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Mrs. Baskett - Several of the schools have had meetings with parents and they seem to have no trouble understanding. That is one reason we wanted to request that instead of Just sending this booklet home with the student, that we be allowed to sit down with the parents and go over the booklet with them so that there wouldn't be any misunderstanding.

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Dr. Start - Are you presenting this document now for our approval; is that the idea? .

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Mrs. Baskett - Yes, that is our recommendation.

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Dr. Start - One question, under disciplinary action - "Minor infractions of rules and regulations may be handled as summary punishment (punishment which may be administered without a hearing)." I was on that committee this summer and we really struggled with a definition of what was summary punishment. "In every case, students should be informed as to why they are being punished." That is absolutely true; that is the right of the student. The way this defines summary punishment - punishment which may be administered without a hearing; that is wide open, isn't it, Mr. Johnson? "Minor infractions of rules and regulations may be handled as summary punishment (punishment which may be administered without a hearing)." That leaves the door wide open; you can do anything you want to without a hearing. I thought summary punishments were defined as those punishments with less than three days suspension.

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Mr. Johnson - I don't think it has been defined that way, but it isn't very clear here Ji For example, if a student were going to stay in after school or something of that kind,’! I don't know that they would be entitled to a hearing Just for that. It could stand some clarification about what is summary punishment. j; i:

Dr. Start - We struggled with this term, I think, for several weeks. mean by summary punishment?

Dr. Lillard - What you have said there is minor infractions.

What do you

You may not have defined

minor infractions, but maybe we have more of a general knowledge of what we mean by minor infractions than if we used the term summary punishment on an elementary level. You would call that a minor infraction on the elementary level if for any reason you are going to for any length of time suspend the student from attending school.

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Mrs. Baskett "—There was some question about that I have in some notes that we received; There seemed to be a question as to whether this included a spanking. i

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Dr. Start - Does it? Mrs. Baskett - I am going to ask the committee their interpretation of that; Dr. Brothers?

Dr. Brothers - The committee felt that we didn't want to attempt to spell out all of the possible things that teachers might do as they deal with the minor, what we considered minor kinds of infractions or rules. One of the reasons we stated in here about the teacher dealing with a child as a kind and Judicious parent would, this is a very important concept to the elementary school. You also note throughout this document where we continued to urge the involvement of the parent in these decisions. Hopefully, if a child is having regular problems of minor infractions and they are stacking up, we have had a parent conference and have some understanding of what is going to happen. We want to have some guidelines and directions, yet we want to leave room for professional people to make decisions as they work with parents and students. This is a work copy.

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Mr. Johnson - I am wondering if you would Just give examples so we would know what you are speaking of. Dr. Brothers - We could give some examples. Dr. Start - Let's use Dr. Lillard's example; tell them to go to the back of the line and the student says no. You can say, okay, come on to my office; you are going to get a little spanking for that. Is that summary punishment?

Dr. Brothers - It could be; yes. The punishment that requires the due process and hearing is more than three days suspension; this is what it comes down to.

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MINUTES OF MEETING OF MARCH 1?, 1975 " CONT'D

Report - Guidelines for Elem. Schools - Rights and Responsibilities - cont'd

Mr. McCray - Wouldn't you say this would, be effective of a little swat on the fanny, if you had to call for a hearing? Dr. Brothers - I would think so. Most teachers feel this way. feel this way as they dealt with their children.

Most parents would

Mr. Brown - It is important that we understand, because once we adopt this document as a policy; as we learn from some newspaper articles that came out some weeks ago, then we become responsible as what policies we adopt as Board Members deprive a person • either of his human rights or his civil rights. As long as it is nebulous, perhaps we j are not responsible. When we say yes or no to something, then we become as I underi stand it legally responsible for what we say yes or no to. Is that right, Mr. Johnson?) Mr. Johnson - That is correct.

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Mr. Brown - If you are that unclear about it, I would like to see some definitions. I wasn't unclear when we started, but I am getting that way.

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Dr. Brothers - What we are talking about here is basically with some changing in wording.

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Dr. Start - I know, but the wording is changing a little bit.

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Mr. Brown - Perhaps Mr. Johnson could assist you in writing this particular item.

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Dr. Brothers - We would appreciate that.

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Dr. Start - What particularly first without a hearing. Now hearing, but we should define Board in court with this kind

bothers me there is punishment which may be administered I don't object to punishment being given without a this. If Mr. Johnson feels comfortable in defending this of language, that is fine with me.

Mr. Johnson - After the recent court decision, I am concerned to say we are going to | do anything without a hearing. It doesn't make any difference whether it is three days or what it is, that they were entitled to a hearing and then the type of a hearing would depend on the seriousness of the offense. If you are going to call it punishment, at least we should spell out what we are speaking of instead of just saying a minor infraction. Mr. English - We did struggle with that and I have gone now to the book. And let me i read to you the first sentence under summary punishment. Summary punishment is defined; as punishment that can be administered without a hearing or the usual requirements of | due process. Even in our struggling, we came up with something that sounds quite familiar. But it does go on to talk about some of what it calls penalties that may be assigned as makeup work or makeup time, and extra work and things like this.,

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Dr. Brothers - We realize that there is a dividing line somewhere; however, teachers ■ must be able to be in charge of the classroom and the students must know that they are j in charge. There must be some things which they can do without calling in the principal or someone else, if they are going to be in charge in the classroom and have the | children respect them. j

Mr. English - The Board would like to have some ideas on what those things are that they can do in the classroom.

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Dr. Start - Let me suggest an alternative.

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Minor infractions of rules and regulations

may be handled with corrective measures not requiring a hearing, short of suspension or spanking. Maybe you could send the student to the back of the line and make him write 30 sentences - "why I may not cut in line." That is a corrective measure, short of suspension or spanking. That might be a corrective measure and may be utilized in minor infractions of rules and regulations without a hearing. Mrs. Baskett - Dr. Start, do I understand you that before a teacher can spank a child,

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they have to have a hearing?

Dr. Start - No. Mrs. Baskett - As I understand it, they can have a hearing if they are going to be suspended for more than three days, then they have due process.

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Dr. Start - Just scratch out the "or spanking," and say "short of suspension," and that will solve it. Minor infractions of rules and regulations may be handled by corrective measures without a hearing, short of suspension. Mrs. Baskett - Or lengthy suspension, because we can suspend them for three days, at least. They do have recourse to hearing anytime they want to appeal something, don't they? We cannot suspend a child for over three days without a hearing, is that right?

Mr. Johnson - No, I don't think you can suspend them at all under that recent Supreme Court decision.

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

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! Dr. Start - It would probably be better just to leave the days off; that you can't | suspend a student without offering a hearing. Schools - Rights i and Responsibili-| Mrs. Baskett - We will just leave out the summary punishment definition there; is that ties - cont'd | okay?

Report - Guidelines for Elem.

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Dr. Start - Yes.

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Mrs. Baskett - You will have to take it out of that other one, too, won't you?

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Mr. English - We will keep that in mind; yes. questions? Thank you.

Thank you, Erma.

Dr. Start - Now we are not taking action on this now, right? that now, let's deal with this again at the next meeting.

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Are there other

Anyway, if you don't like ■;

Mr. Brown - It would do well to spend a little bit of time with Mr. Johnson., and let' s ; find out where we are legally. If these things are happening and we are setting policy’ on them, I want to be sure as much as you can be, that we are setting policy in accord : with the last thing that came off the press or out of the court. (At this point in the meeting, Mr. English called for a ten-minute recess.) After the meeting reconvened

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Dr. Start - Mr. Chairman, during the recess, I think we have solved the problem of . Item 2 there. I would like to ask Mr. Johnson to read that into the records; not that this is what is being approved,.but for consideration of a change by the people that made up this marvelous document.

Mr. Johnson - Paragraph 2 would read - Corrective action, other than suspension, may be taken for minor infractions of rules and regulations. In every case students should be informed as to why they are being corrected.

Mr. English - Okay, we will all take note of that; right? Dr. Start - I wanted it to be in the minutes.

(Copy of Guidelines on file in Clerk's office.)

Report - Innovative High School

Dr. Lillard introduced Dr.. Jesse Lindley, Chairman Feasibility Study Committee, who gave introductory of the Committee; its purpose and goals, etc. Dr. present phases of the second interim report of the high school: Mr. Bruce Miller, Principal, Rogers Middle

School

of the Innovative High School remarks regarding the organization Lindley named persons who would feasibility study of the innovative Report of the Organization and Administration Subcommittee

Mr. Joe Hodges, Coordinator of Curriculum Development

Report of the Curriculum and Inservice Subcommittee

Dr. William Shell, Director of Research

Report of the Student Population Subcommittee

Mr. Joe Park, Director of Public Relations

Public Relations Plan for Informing Students in the Community about the School

Mr. John Sadberry, Director of Personnel

Findings of the Staffing Subcommittee

Dr. Wallace Smith, Director of Buildings and Grounds

Findings of the School Location and Facility Remodeling Subcommittee

Dr. Jesse Lindley, Assistant Superintendent Instruction

Cost of Operation and the Recommended Date for the Opening of the School

Dr. Ron Schnee, Research Coordinator, explained a drawing regarding the cost of operation and the recommended date for the opening of the school. Following these reports, members of the Board discussed the issue with Dr. Lindley and other members of the committee.

Mrs. Potts - Dr. Lindley, I am impressed with the committee's professional job. It is.kind of a catching vision. I am particularly interested in your assessment, not only of the problems in a different time line, timed in January as opposed to the following September; also to problems that might be encountered by starting a school ! j!

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D j

Report - Innovative High School - cont'd

Potts cont'd

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at midterm; the willingness of students to start at that time; also, other considerations besides just the fact of putting it all together professionally.

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Dr. Lindley - As I understand, you are inquiring of what are the problems involved in a January opening. If we did not have the staff in September, of course we would have staffing problems in January, in taking staff from other high schools. We are recommending that it be staffed in September and that they have four months to work in the development of the program. There could be some problems in recruiting students! to come in the middle of the school year. This would be especially true of seniors. | Other than that, I don't see any problem or as much a problem with 10th graders and | 11th graders. |

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Mrs. Potts - How important is it to begin as a year-round school?

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Dr. Lindley - If the legislature does not enact legislation which would make it possible for us to apply, I don't see how we could afford to operate on a 12-month basis. It would make it too costly an operation unless we can receive support from the state for such a 12-month program. The committee felt that it was a very desirable:

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Mr. Donwerth - I have two questions.

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thing to have 12 months of school, and I support their decision. it is absolutely necessary at the beginning.

I don't think that

First, the target date for January, 197^, you

show under court report, a report on August 1, 1975; however, you show purchasing buses on October 15, 1975- That would cause us to buy buses, thenif the court turns it down and we modified or discontinued the plan, that we wouldn't need. I don't see how we could possibly start it in January of 1976 anyway. I will agree if we are going to establish the school, possibly September, 1976, is the best date. One statement was that all of the $658,000 would not be counted as lost money, because a portion of this we would be getting back in ADA. I don't understand how we would begetting money back in ADA to the system if we are taking students that are already in the system, unless we hope to salvage dropouts.

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Dr. Lindley - We are presently getting ADA if the student is attending Northwest

Classen. If that student was attending this school, we would be getting money for his attendance at the innovative school instead of at Northwest.

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Mr. Donwerth - But we would

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Mr. McCray - How then can you figure that as an additional, Dr. Lindley? We are taking him away from where he is being paid and putting him in another school where

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be losing ADA count at Northwest.

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he is going to be paid for.

• Dindley - I don't believe that I said that it was additional money. I am saying that it is not all lost in that we do have money comingin from the state for ADA which would help to reimburse us for part of the cost. It is true that ifa student is in this school, they are not in Northwest, or other. The money will be coming in for their attendance at the innovative school rather than at Northwest. Dr. Start - Dr. Lindley, this sounds extraordinarily exciting. I sense in all of these report^,’•and the people that have been working on this project - the enthusiasm, I don't think it right at this point that we start isolating down various areas. I would like to see this enthusiasm fired up to the extent that we start it this fall. I think this is the right direction to move. I compliment you and all of the staff for the efforts. It is exciting and I am just so proud of you.

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Dr. Lillard - Dr. Lindley, in one of your original reports, you emphasize the fact that we would be furnishing the information for the Board to consider. The final decision to have or not to have an innovative high school rests with the decision of the Board of Education. I would like to reecho some of the compliments that have been extended. All 21 of these people serving on these committees have a full-time job I before they assume these responsibilities. I echo the sentiments in terms of the quality of the staff we have in the Oklahoma City school system. Dr. Lindley is chairman of your negotiations team and meeting on a weekly basis on that, as well as being an assistant superintendent. After appropriate discussion, consideration and debate, the Board will make the final decision as to whether they desire an innovative high school. Mr. McCray - The staff has done an admirable job in compiling all of this information. I don't see how you have done it along with your regular duties. You are to be complimented. There are a number of things of which I would like to look into; examples - additional parking, the estimation of that and the location; $50,000 is debatable and it is a conjecture. Dr. Lindley - With reference to something that Dr. Start said, a number of the members of the committee have told me how pleased they are to be serving on the committee; they have enjoyed their assignments. The enthusiasm that you referred to certainly is present.

Dr. Start - I didn't see anything about evening programs. concept been rejected?

Is it here?

Has that

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D Report - Innovative High School - cont'd

Dr. Lindley - I think the idea was that it was to he opened as much as possible. I would anticipate that we are thinking of evening programs, but I can't be certain, offhand. The basic idea behind this school is to provide something different so that kids will have an alternative; not something better necessarily, but something j different. That means that change has to take place. Change has to take place in thinking, and change has to take place in habit patterns. The planning process has to provide time for the staff, people in the community to internalize the concept that we have. Mr. Brown - I keep thinking $500,000, $600,000. I would be interested in knowing where the money is going to come from if we do this. I am enthusiastic about this and ,■ will probably vote for this, but I still would like to know how are we going to cost this; what we are going to cost it against; and what parts of it can be costed against. As we come to some final decision, perhaps that kind of presentation which really I haven't accepted as a general right, I haven't seen. Dr. Lindley - That wasn't one of the things that we were asked to provide tonight. We will have to provide it at a later time. It would appear to us that this will be somewhat more costly than our regular high schools. We think in cost though it probably will compare favorably to our other special schools, like our Voc-Tech School, the Carver Center, Orchard Dark and Washington Center. We feel that it is a special school; it is an alternative school; the cost will be higher just like the cost of those schools is higher. That means that if we spend the money here wecan't 3 spend it on something else.

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Mr. McCray - The last statement, Dr. Lindley, if we spend the money here, what? i

Dr. Lindley - We can't spend it some place else.

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Mr. McCray - So something has got to give.

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Dr. Lindley - Because we just have so much money.

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Mr. McCray - You are right.

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Dr. Lindley - And I have found that they won't let us spend it but once.

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Mrs. Williams - Dr. Lindley, I should like to add my compliments to you and your committee, and I was really cognizant of the tremendous number of hours that the professional staff has spent; but you say it is an impossible dream for 1975?

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Dr. Lindley - In our opinion.

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Mrs. Williams - And that is the opinion of the experts.

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Dr. Lindley - It was not a unanimous opinion.

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Mrs. Williams - I have been impressed in this one month plus that I have served you, .■ with the tremendous staff work that is being done. It is beautiful, and you certainly ;| don't leave any doubts in our minds.

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Dr. Lindley - Thank you very much.

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Mr. English - It was one year ago that I first brought this up. I said at the time and have said a number of times since then that I had a great deal of faith in the staff of this system. I believe that they could come up with an excellent program. Had I wanted to, I could have drawn up something and presented that, but I really think that it is the staff's responsibility to come through, and they have done it. I do have some questions. We talk about $707,000 start-up and the operation cost of $658,000 and this sort of thing, as though it was not costing us anything to educate the students at the present time. This is not an additional cost; that total thing is not additional cost.

I am sure the staff appreciates that.

Dr. Lindley - That is correct; we are hoping that we save part of this money where they are not in other schools. We can't tell you that we will save all of it, Mr. i English, because we can't tell you how many will come from a school, so that we will i know that we will be able to reduce just the right number of teachers that we have students. I can't promise that we will save all of it, but I would think there would be a substantial portion.

Mr. English - Yes, start-up cost, and j not quite sure how Central we do have

I can see four buses; we are talking about 220 students here as a at the same time we are talking about $50,000 for parking. I am those 220 students are getting on the four buses and parking. At some parking.

(Dr. Wallace Smith responded from the audience that there were 118 spaces for parking at Central.) • Mr. McCray - I was advised of 37 spaces. was not aware of that.

Those that belong to us across the street, I

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT’D. Dr. Lindley - Mr. English, the additional parking would he needed when the student body was expanded to 500- It would not be necessary at the beginning if we have 220.

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Mr. English - The air conditioning is something that I think frankly is a little rich. Although we talk about a year-round school, the program as I have sort of envisioned it here is that the students are not in school all of that time either. They are out in the community. I wonder about some of the problems it might cause within the system to have a nice air conditioned building there.

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Report - Innovative High School - cont’d

Dr. Lindley - I think you are very perceptive.

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Mr. English - I would love to have it, but it is a little rich. Thank you very much. Thanks to all of those committee members who worked so hard on this.

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Mr. English continued - At this time I think I will turn the Chair over to the Vice Chairperson because I have a motion. Madam Chairman, I have a motion.

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Mrs. Potts - Go ahead.

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For Consideratior at Next Meeting of the Board cont’d

Mr. English - I move that an innovative school for 10th, 11th and 12th year students be established in accordance with the purposes, goals and functions recommended by the Feasibility Study Committee and approved by the Board on February 17• Said school shall begin offering students learning experiences no later than January, 1976, and sooner if possible. A maximum of 220 students may be enrolled in the program in its initial semester of existence, with the racial composition compatible with the Federal Court's previous orders. The home building for this program shall be the Central building, N. W. 7 and Robinson, and the principal and staff for the school shall be appointed at the earliest possible date.

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Mrs. Potts - Do I hear a second to the motion?

Dr. Start - I will second it. Mrs. Potts - The motion has been made and seconded, and under our usual procedure, it would lay over until our next meeting.

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(Mr. English, again, assumed the Chair.)

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Mr. Brown - Mr. Chairman, I would like to make a motion following your motion: w I move that the middle school program (and my motion has two parts) now located at Central Middle School be relocated at Moon Center, and the implementation of this move to occur prior to the 1975-76 school year. (2) I further move that the administrative staff be directed to bring recommendations to the Board that would ensure the quantity and quality of the program for trainable mentally handicapped children which is presently being implemented at Moon Center. Mr. English - You have heard the motion; do I hear a second? Mrs. Williams - Second.

Dr. Start - Second. y

Mr. English - Okay, seconded by Dr. Start and Mrs. Williams. Are there any other motions or discussion on the item? Dr. Lillard, back to you. Dr■ Lillard - That concludes my report.

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ENCUMBRANCES, GENERAL BUSINESS AND PURCHASING

I It was moved by Mr. McCray and seconded by Mr. Donwerth to approve payment of encum| brances as listed for February 27 - March 11, 1975* Motion carried unanimously on roll I call•

A motion was made by Mr. McCray and seconded by Dr. Start to approve Items C-l through C-15, as follows: i 1. |

B-l and

Authorization to Proceed with "Phase One" Program with Southwestern Bell Telephone Company

R. #84 Approval of Encumbrances

R. #85 Approval of Items B-l and C-l thru C-15

Authorization to proceed with "Phase One" for a planned three-year program to authoiize Southwestern Bell Telephone Company to replace three telephone switchboard systems* with Bell Dial Communications Systems. "Phase Two and Three" (3 high schools each) to be scheduled for 1976-77 and 1977-78.

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135

MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

. . ..... ....... ... . R. #85 Approval of Items B-l and C-l thru C-15 cont'd

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Authorization to Proceed with "Phase One" Program with Southwestern Bell Telephone Company - cont'd

Phase One School

Present Monthly Cost

Proposed Monthly Cost

Marshall

$ 1+38.05

$ 61+1.25

Grant

335.25

570.50

Northwest

366.1+5

56I+. 75

*Switchboards currently being used, in all high schools are outdated., also are no longer being manufactured by Bell Systems; these existing boards also require manual operation of calls, both incoming and outgoing, thus "loading" the equipment. i'

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| Indiscussing Item B-l regarding the "Phase One" program, Dr. Start stated - I have |a question about the number one item on the Southwestern Bell proposal to replace the i three switchboard systems and then subsequently the Phast Two and Phase Three. My i question is, is it not economically feasible to do all of this at one time? Why do we I phase it, Phase One, Phase Two and Phase Three, when all of our high schools obviously need this change?

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| Dr. Lillard - Dr. Start, they are needed to varying degrees even though there is a need.; I We would prefer that we move into the new switchboards in the three largest high ■ schools to see how they function; how much they improve operation, and also it is even ■ conceivable that next year they could come out with later and better models that you ij would be phasing in Phase Two and Phase Three. We are just taking care of greatest jj need first and maybe watching our purse strings at the same time. There is need, but ? to a somewhat lesser degree in the other high schools. j:

Dr. Start - You know that is crucial to the smooth operation of the system, the communication, and I am sure it is an additional monthly cost, but I suspect in "good will" it certainly would pay for us___ .

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Dr. Lillard - If we did find with the installation of the new switchboards, and we :• receive the benefits that we hope to receive, and depending on what our financial p condition is, we could very easily move up the phasing. We are not necessarily married g to the fact that it will take three fiscal years to accomplish this, but we need to i; | start. P > j i s | ■

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Mr. English - I would wonder if we could delete number 1 and hold it out for separate consideration; I have some concerns about number 1. Although they are the only phone company in town, they are not the only one with equipment. I would really like to see us solicit proposals for the possibility of the district owning the communications equipment in the buildings. There are a number of large companies that have already gone into this. There are some reputable companies, if you consider IT&T reputable, in this business providing such equipment. It would be wise if we could do this. We have a ten-week turnaround time on this after we order the equipment. They will have the equipment in for us at that time. This is equipment that they are turning out every day providing there is not a strike and that sort of thing.

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Dr. Lillard We are aware that you can purchase the telephone equipment, and certainly ii there are some advantages and some disadvantages. One of the disadvantages is that in j; schools, communication and continuous communication is important. And one of the p problems that you run into is that if you purchase the equipment from one and then i; tie in to the Bell Telephone lines, when you have problems with service, then you deal 0 with the two companies. So I think it does have merits and demerits in trying to s tie in over 110 locations with it. But this was the best recommendation that we had s in terms of staff consideration at the present time. ii Mr. English - Had you investigated any of the companies that owned such equipment?

Dr. Lillard - No, we had not.

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Mr. English - My understanding in talking with some of the professional people in the -i | management field, that they have come a long way in the last few years, and that there ! might be a thing that we could___ . I personally think that for our responsibility to i the taxpayers, that we should look at this kind of program to see if there is some potential - the pros and cons of doing such as owning our own equipment. Also there is a possibility even if you stay with the Bell Telephone Company; there is a possi'[ bility of maybe tying in the entire system into one. central, one switchboard, regionalize the school system in this. There is potential for possible savings in ji this. sj

ii Dr. Lillard - In addition to savings though, you have a security factor that you would jj want to watch very closely. In a lot of urban communities you have to be very careful about centralizing all of your equipment. ii Dr. Start - I do think we have real problems in these schools. Let's go with Southwestern Bell with this proposal, but let's look, for Phase Two and Phase Three, at the ii other companies as to what they might do as we have outlined Phase Two and Phase Three, ii

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MINUTES OF MEETING OF MARCH 17, 1975 " CONT'D ! R. #85 I Approval of Items B-l and. C-l thru C-15 cont ’d

Dr. Start cont1 d

Maybe we could, make a comparison. We can cancel that contract, the monthly contract with Southwestern Bell any time we feel that we can get a better deal by buying our own equipment.

Mr. English - Right. I have heard, of some companies that have saved some money. When some companies began to negotiate with these equipment companies, all of a sudden | Southwestern Bell found out that there were some other ways that they could arrange | their program and cut their rate. j Dr. Start - It might be well for us then to indicate to our Purchasing Department to investigate what would be the cost of installing our own equipment in the other six high schools, and get some bids on that. If it seems as though that is the way to go, we can cancel Phase One any time. I kind of would like to get problems solved in these schools as soon as we can.

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Mr. English - We can come back with another motion another day and instruct and ask staff to look into these other possibilities.

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Purchasing

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Purchase of Plumbing Supplies Purchase of plumbing supplies (booster tanks, closets, and sewer snakes) for use by the Central Food Service, Maintenance Department and warehouse stock from the following companies which submitted the low quotations on specifications:

F. E. Georgia Supply Company U. S. Supply Company Crane Supply Company

Total

$

816.00 160.80 49.62

$

1,026.42

These purchases are to be charged to the following Accounts:

BL 5620.05 G 650.01 Central Food Service

Total 2.

$

49.62 160.80 816.00

$

1,026.42

Purchase of Instructional Supplies Purchase of instructional supplies (beads, laces, pegboards, pegs, clocks, tinker toys, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

187.20 2,607. 24 _____ 187.20

Nasco Dowlings, Inc. Constructive Playthings

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$

Total

$

2,981.64

These purchases are to be charged to Account G 240.00.

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Purchase of Padlocks Purchase of padlocks for warehouse stock from Gates Hardware and Supply Company which submitted the low quotation in the amount of $1,598-40 to be charged to Account G 240.00.

4.

Purchase of Bearings

5.

Purchase of bearings for use in unit ventilators, heating and cooling units, exhaust fans, etc., by the Maintenance Department from The Fleck Bearing Company, Inc., which submitted the low quotation in the amount of $1,552.80 to be charged to Account BL 5620.05. Purchase of Floor Tile I — Purchase of floor tile for use by the Maintenance Department from Cook Paint and Varnish Company which submitted the low quotation in the amount of $720.82 to be charged to Account BL 5620.05.

6.

Purchase of Repair Parts for Floor Machines Purchase of repair parts for floor machines (wheels, switch boxes, switches, bumpers, etc.) for use by the Maintenance Department and warehouse stock from Rice Machinery Company (quotations and materials available only from the designated distributor). This purchase in the amount of $730-70 is to be charged to Account G 65O.OI.

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MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D R. #85 Approval of Items B-l and. J-l thru C-15 cont1 d

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J7- Purchase of Athletic Equipment and. Supplies

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Purchase of athletic equipment and. supplies (adhesive tape, foothalls, basketballs, ii jerseys, shoes, nets, sash cords, stop watches, etc.) for use by the Athletic Department (nine high schools) and for warehouse stock from the following companies j" which submitted the low quotations on specifications: (

Harold Wooldridge Company Dunlap Sporting Goods, Inc. Twid's Sporting Goods Buck's Sporting Goods, Inc. Evans Sporting Goods Dowlings, Inc. Rex Sales Company, Inc. Micro Bio-Medics, Inc. Thompson Book & Supply Company Champion Products, Inc. Wolverine Sports Total

$

250.00 2,612.84 17,299.55 14,750.96 1,961.25 910.08 5,307.21 1,302.19 2,733.80 255-36 196.80

$

47,580.04

These purchases are to be charged to the following Accounts:

G 240.01 G 240.00

Total

$

19,448.50 28,131.54

$

47,580.04

Purchase of Custodial Supplies

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Purchase of custodial supplies (salt) for warehouse stock from Blalock Warehouse Wholesale, Inc., which submitted the low quotation. This purchase in the amount of $1,410.00 is to be charged to Account G 65O.OI.

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Purchase of Portable Air Compressor Purchase of one gasoline powered 130 PSI, portable Air Compressor for use by the Service Center from Midwestern Engine and Equipment Company which submitted the low quotation on specifications in the amount of $5,165.00 to be charged to Account BL 6O3O.ll.

10.

Purchase of Instructional Supplies

Purchase of instructional supplies (transparency film, copy paper, seal-lamin, etc.) for warehouse stock from the following companies which submitted the low quotations on specifications:

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Thompson Book Audio Visual R. K. Black, 3M Company Audio Visual

& Supply Company Sector Inc.

Educational Systems, Inc.

$

640.00 906.00 1,449-60 2,299*50 ____ 657-60

$

5,952.70

These purchases are to be charged to Account G 240.00.

11.

Purchase of Electric Motor Repair Supplies Purchase of electric motor repair supplies for use by the Maintenance Department from John H. Cole Company (standard supplier for these parts). This purchase in the amount of $901.61 is to be charged to Account BL 5620.05.

12.

Purchase of Furniture Repair Supplies Purchase of furniture repair supplies (hose, contact cement, lacquer thinner, and wiping stain) for use by the Maintenance Department from the following companies which submitted the low quotations:

Southwestern Paint Company, Inc. U. S. Plywood S.E.B. Paint Company, Inc. P.P.G. Industries Total

$

214.50 499-95 40.00 ______ 61.50 $

815.95

These purchases are to be charged to Account BL 562O.O5.

13.

Authorization to Validate an Agreement for Servicing Air Conditioning Systems

Authorization to validate an agreement with the following companies for servicing air conditioning systems (inspection, service, and seasonal "start-up") at the

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138

MINUTES OF MEETING OF MARCH 17, 1975 - CONT'D

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Authorization to Validate an Agreement for Servicing Air Conditioning Systems cont'd Administration Building, Estes Vocational-Technical Center, and Research Department:

Natkin Service Company Gene H. Binning Company, Inc.

Total

$

2,227.00 573.00

$

2,800.00

h. #85

Approval of Items B-l and C-l thru C-15 cont'd

These purchases are to he charged. to Account BL 5620.05.

14.

Purchase of Instructional Supplies Purchase of instructional supplies (erasers, markers, pencils, pens, correction tape, etc.) for warehouse stock from the following companies which submitted the low quotation on specifications and quality:

Oklahoma Paper Company Thompson Book & Supply Co. Dowlings, Inc. Buschart Brothers, Inc. Total

$

884.08 2,864.63 2,623.00 3,140.96

$

9,512.67

These purchases are to he charged, to Account G 240.00.

15-

Purchase of Audiovisual Supplies Purchase of audiovisual supplies (cassette cartridges, headsets, empty reels and boxes, and tape) for warehouse stock from the following companies which submitted the low quotations on specifications:

Capitol Magnetic Products Dowlings, Inc. Audio Visual Educational Systems, Inc. Total

$

180.00 2,067.00 1,347.00

$

3,594.00

These purchases are to he charged, to Account G 240.00. On roll call for all of the items named, all members voted "Aye." declared that the motion carried.

Mr. English

WRITTEN COMMUNICATIONS None.

NEW BUSINESS i) r

None. UNFINISHED BUSINESS None.

HEARINGS Mr. English called for the following persons who had registered to address the Board: Bob O'Bryan, Fred Murphy, Ronald Johnson, Rev. L. Priser , Velva Davis, Fannie Davis, Bill Joplin, and Boh Lee. None were still present to address the Board.

Mr. Donwerth - I recommend that we hold a Search Committee Meeting Wednesday evening at six o'clock. This will give us time for all of the applicants to he interviewed by the Advisory Committees, and 1 at that time the Advisory Committees will deliver back to me the sealed evaluations , and the Board could go over them at six o'clock. There was also some discussion earlier of a special meeting.

Discussion Re Meetings

Dr. Start - Are we going to he able to review this data before Wednesday evening? Am I personally going to he able to review the data before Wednesday evening?

Mr. Donwerth Dr. Start, we asked the Advisory Committees to give us a sealed evaluation on the strengths and weaknesses of each applicant. And at that time, so we would not bias our own opinion and know what theirs would be after each interview and in comparison, we would open them all at one time. Dr. Start - We are going to review the reports Wednesday and not before.

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139

MINUTES OF MEETING OF MARCH 17, 1975 â&#x20AC;&#x153; CONT'D

Mr. Donwerth - I "believe that I would rather wait until Wednesday and open all of them at one time.

Discussion Re Meetings

Mrs. Williams - At six o'clock on Wednesday, the 19th?

Mr. Donwerth - Yes, at six o'clock, Wednesday, the 19th, for a meeting of the Search Committee. And then if the President so deems it necessary to call a special meeting, s it is up to him. I > ! ! !

Dr. Lillard - Even though next week will be Spring Break, the Administrative Offices are open next Monday, Tuesday and Wednesday. If you desire a meeting on next Monday to consider any items, we are here at the convenience of the Board anyway. The staff will be here and will be on duty.

! After agreeing to the Wednesday, March 19 meeting at 6 p.m. for the Search Committee, | the members of the Board continued to discuss regular meeting dates of March 24 and 31!

L #86 tegular Meeting )ate Set for larch. 31

I Mrs. Potts - I move that our next regular meeting be March 31| Mrs. Williams - I second.

i Mr. English - Motion by Mrs. Potts and seconded by Mrs. Williams. Mr. McCray - I would amend that motion to make it for the 24th.

Dr. Start - I will second that. i On roll call for the amendment, voting "Aye" - Mr. Donwerth, Mr. McCray and Dr. Start, s Voting "Nay" - Mr. Brown, Mrs. Williams and Mr. English. Mr. English declared that the amendment failed. I On roll call for the main motion, all members voted "Aye." | the motion carried.

Mr. English declared that

In discussing the Search Committee Meeting and a possibility of having a Special Meeting following the Search Committee Meeting on the following morning, Mr. Ginn advised that such a meeting could be held if all members were present and agreed. Mr. English stated - I think by advising the press that we are going to have a Search I Committee Meeting, and there is the possibility that we will have a Special Meeting | of the Board, they will be forewarned... i I

I ! ADJOURNMENT #87 Adjournment

| A motion to adjourn was made by Mr. McCray and seconded by Mir. Donwerth, and carried. i THEREUPON THE MEETING WAS ADJOURNED.

ATTEST:

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Clerk

Approved the 7th day of April, 1975.

140

MINUTES OF MEETING OF MARCH 19, 1975

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THE BOARD OF EDUCATION SUPERINTENDENT SEARCH COMMITTEE HAVING BEGUN ITS DELIBERATIONS

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AT 6:00 P.M.; COMPLETED ITS DELIBERATIONS AT 10:26 P.M., WEDNESDAY, MARCH 19, 1975,

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THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

OKLAHOMA, MET IN A SPECIAL MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, WEDNESDAY, MARCH 19, 1975,AT 10:27 P.M. PRESENT:

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Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

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Others present: Patrons, Judith King and Shirley Jackson; representatives from the news media, Jim Killackey, Gary Minnich, Steve Neumann, Oliver Murray, Don Sherry; and Joe Park, Central Office staff.

The meeting was called to order by Mr. English, President. member C. B. McCray as Clerk for the Special Meeting.

Call to Order

The President appointed

Roll call established that all Board Members were present.

Mr. English - Do we have a report from the Superintendent Search Committee at this time? Mr■ Donwerth - As Chairman of the Superintendent Search Committee, I report that the Search Committee's recommendation for the Superintendent of Oklahoma City Public Schools for the next year (beginning July 1, 1975) is Dr. Thomas J. Smith. The Search Committee recommends that the Board accept Dr. Thomas J. Smith as Superintendent of Schools.

Mr. English - The Chair is open for nominations for the appointment of Superintendent.

Appointment of Superintendent

Mr. Donwerth - I so move Mr. Chairman. Mr. English - Mr. Donwerth has moved that Dr. Thomas J. Smith be appointed Superintendent . Is there a second? Mrs. Potts - Second.

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Mr. English - The motion by Mr. Donwerth was seconded by Mrs. Potts. discussion? Mr. Clerk, call the roll, please.

Is there

On roll call six members voted "Aye," and one member, Mrs. Freddye Williams, who prefaced her vote by stating her vote was for Dr. Todd, voted "Nay.”

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Mr. English‘declared that the motion carried and stated - Dr. Thomas J. Smith is | the Board's appointee for Superintendent for the coming school year (beginning July 1, | 1975)- Are there any other discussions? | t j Mr. Donwerth - Mr. Chairman, I recommend that the entire Board should go into executive^ session either before or after the Board's next meeting (March 31, 1975) "bo negotiate ! a salary for the Superintendent. i I Mr. English - What about discussion of the contract? i Mr. Donwerth - Yes, discuss contract at the same time.

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Mr. English - Any other discussion?

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Mrs. Potts - I make a motion

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R. #89 Adjournment

that we adjourn.

Mr. Brown - I second.

Mr. English - Mrs. Potts moved and Mr. Brown seconded that we adjourn. favor, say "Aye." We are adjourned.

All those in

THEREUPON THE MEETING WAS ADJOURNED. (A mechanical recording of the Special Meeting is on file in the Clerk's office.)

ATTEST:

Approved the 7th day of April, 1975.

141

MINUTES OF MEETING OF MARCH 31, 1975

THE BOARD OF EDUCATION OF INDEPENDENT SCHOOL DISTRICT NUMBER 89 OF OKLAHOMA COUNTY,

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OKLAHOMA, MET IN AN ADJOURNED DISCUSSION MEETING IN THE BOARD ROOM, ADMINISTRATION BUILDING, MONDAY, MARCH 31, 1975, AT 7=00 P.M.

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PRESENT:

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Paul English, President Mrs. Pat Potts, Vice President Dene Brown, Member Floyd Donwerth, Member C. B. McCray, Member Armond Start, Member Mrs. Freddye Williams, Member

Others present: Bill Lillard, Superintendent; Hugh B. Ginn, Clerk; Harry Johnson, Attorney; Central Office staff members; representatives from patron and professional groups and news media, and other interested persons. (Rosters on file in office of the Clerk.)

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The meeting was called to order by Mr. English, and Mr. Brown gave the invocation.

j Call to Order

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All the visitors present were welcomed by Mr. English.

1Visitors Welcomed

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Roll call established that all of the Board Members were present.

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Mr. English - Before we move into the hearings; with the permission of the Board, we will go to Item 2a dealing with the criteria for school consolidations.

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Mr. Brown - Mr. Chairman, I would like to make a motion, a substitute motion if it is necessary for the motion that is here; I move that we table the guidelines for school consolidation until the results of the management study are presented to us.

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Mr. English - Any discussion?

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Mr. McCray - Question.

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Mr. English - The Board a few moments ago discussed this item, and you will see that there is a consensus that we should wait until the management study is completed to make any decision. Any request for permission to close schools must go to the Federal Court. It is doubtful, if not probably impossible, for us to get the management study recommendations back in time to make a request to the Court this school year.

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Dr. Lillard - Mr. English, the Court has also indicated that a request must be presented to the Court at least 90 days before the opening of a school term. You must have your request to the Court not later than the last week in May. This is

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Mr. Donwerth - Second.

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| Roll Call________

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I Motion to Table jApproval of |Criteria for i Consolidation of jAttendance Units i

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good; explaining to the patrons. In all probability the Board is taking action that no school would be closed for the 1975-76 school year. That seems to be the intent of the action of the Board. "

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Mr. English - By so doing we may save ourselves of about an hour of time this evening, Dr. Start - It would be appropriate to point out that there are many factors involved

in consolidation of schools. Everybody should realize how difficult it is to consolidate our elementary schools. Everybody should realize that this will continue to be a problem as long as urban school districts lose students. There are several | factors involved in losing students. What the Board really wants is to look at the si consolidation of our district into more meaningful educational plants in terms of a jj long-range plan, whereby criteria are established that all of us can understand. We I can go about this in a logical stepwise process, rather than all of a sudden announcj’l ing that x-school is going to consolidate with x-school. In your concerns about what ii action this Board might take in this matter, you should continue to look at this j problem; not from so much an individual school, but what is best for the entire school | district. You should not go away from here thinking that the Board at this time is | backing away from facing this problem. The Board wishes to have some more {j

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professional expertise in recommendations in addition to the criteria that have already been presented to us. We anticipate that some of this professional expertise will come and arise from our management study, which in all probability will not be available to us until July.

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Mrs. Williams - Mr. President, has it been stated for the record what schools are represented here tonight?

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Mr. English - We could pretty well guess.

h Dr. Lillard - Many from Lone Star, McKinley, and Valley Brook. y j

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Mr. English - Any other Board Members have comments? All members voted "Aye" on roll call.

Mr. Clerk, call the roll, please

Mr. English declared that the motion carried.

#90

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142

MINUTES OF MEETING OF MARCH 31, 1975 " CONT'D

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I HEARINGS }i

! Mr. English - Moving now to hearings, the first item under hearings is Mr. Jeffery ! Bills.Dr. Lillard, I believe you have some information on that.

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Dr. Lillard - You will recall that Mr. Bills is a former employee having been terminated; appealed directly to the Board and was represented by legal intern. We have contacted Mr. Bills' counsel indicating that he could be heard at this Board meeting tonight. We have been notified by Mr. Bills' counsel that he would not want to be heard tonight but would desire to be heard one week from tonight, Monday, April 7- We will have a place for him on the Agenda at that time.

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i Dr. Start - Would it be appropriate for me to make a suggestion at this point, Mr. ; Chairman?

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Mr. English - Certainly.

Dr. Start - I would like to suggest to Dr. Lillard that perhaps to approach this problem would beto offer Mr. Bills an education. I would like to ask that you | consult both himand his counsel about enrolling him in school so that he can obtain I a high school diploma. Perhaps he would be interested in a work-study program i whereby he couldearn money and still finish high school.

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! Dr. Lillard - If that is the consensus of the Board, the staff will convey that inforj mation to Mr. Bills and see if we could work out such a program. i | Mrs. Potts - That should involve a probationary period with him. It would really !

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depend upon his following through on whatever was developed basically.

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: Dr. Start - My suggestion is that the possibility be explored with him and his counsel. s Mr. McCray - I would like to hear his reaction before I would want to vote.

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| Dr. Start - I am not proposing this as formal action of the Board; it is just a ; suggestion.

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j Mr. English - There is no objection to doing exploratory contacts or anything. On i the hearings, let me advise those who have come to the meeting expecting one thing, ; then are happily disappointed, you may feel free to leave at anytime. We understand.

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j Mr. English reminded the audience regarding the policy of the Board governing speakers who address the Board. He then called on the following persons:

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State Representative Jim Fried; Mrs. Shirley Jackson, PTA Council President; and Theresa Anderson, Patron, Lone Star School. The remarks by the speakers included comments pertaining to the closing of schools; reading programs in the Oklahoma City schools; the need for more information regarding the concept of the proposed innovative high school, and other. The following persons were called but declined to speak, in view of the Board's previous action: Gary Calton, Richard Bradford, Judith King, Betty Hill, Roberta Welch, and Luis Islas.

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; The 30 minuteshallotted time for speakers having been used, Mr. English continued with j the Agenda and indicated that additional speakers who had registered to address the ■ Board would be heard later in the meeting.

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| UNFINISHED BUSINESS Recommendation L974-75 Calendar be Altered