ESTATES MANAGER (PROJECTS) APPLICATION PACK FULL TIME, PERMANENT S A L A R Y: £ 4 2 , 8 3 9 - £ 4 9 , 2 9 2 ( N J C P O I N T S 3 2 - 3 8 ) P E R A N N U M . C L O S I N G D AT E : F R I D AY 9 J A N U A R Y 2 0 2 6 AT 1 2 N O O N I N T E R V I E W S : W E D N E S D AY 1 4 J A N U A R Y 2 0 2 6
METHODIST COLLEGE INFORMATION Methodist College Belfast is one of Northern Ireland’s leading grammar schools, providing life changing opportunities for everyone. I am delighted that you are interested in joining the staff team here at Methodist College. As a member of staff, you will discover a celebrated tapestry of diversity, opportunity and excellence that makes Methody truly unique. Methody provides life changing opportunities for everyone and we would love you to experience that for yourself as a member of staff. Staff at Methody are committed to making a difference to pupils, colleagues and the College community but soon discover that Methody also enriches their lives through their unparalleled staff experience. If you are an enthusiastic, committed, and progressive person ready to bring your unique gifts and talents to the College, we would love you to be part of our exceptional team. This is a place where lifelong friendships begin, where bright futures are built, where leaders are made and where life changing experiences take place.
THIS IS METHODY.
J LENDRUM PRINCIPAL
JOB DESCRIPTION MAIN PURPOSE The postholder will work closely with the Bursar to assist with core estate management activities including minor works, reactive maintenance programs, Health and Safety, project managing reactive maintenance and minor works, energy analysis and asset management. The College estate includes 1 Malone Road, Pirrie Park and Deramore Park.
REPORTS TO The Bursar
PRINCIPAL
BURSAR
ESTATES MANAGER (OPERATIONS)
ESTATES MANAGER (PROJECTS)
ESTATES TEAM
MAIN DUTIES FACILITIES MANAGEMENT 1. Procure, create and manage an asset register database and ensure it is kept up to date, and all maintenance assets are correctly labelled including site surveys and implementing labelling where necessary. 2. Project manage minor works projects as directed by the Bursar.
3. Project manage capital works projects as directed by the Bursar. 4. Condition surveys and functional suitability assessments. 5. Economic appraisal and business cases. 6. Coordinate provision and supply of utilities. 7. Provide Energy Analysis and embed good practice in energy management and sustainability into all aspects of the operations and procedures of contracts and wider Estates Management team. 8. Develop and manage PPM activities with reference to statutory compliance and using condition surveys to adequately prioritise work. 9. Identify and develop Health and Safety procedures and safe systems of work and ensure that they are being observed and implemented by in-house staff and contractors. 10. Contribute to the specification of operational requirements and the design of new build capital developments, refurbishments and other such works to ensure effective on-going building operations once the new/refurbished facility is commissioned/handed over, playing an active role in the commissioning and handover of refurbishment/new build projects (where appropriate this will involve a ‘Soft Landings’ process). 11. Preparation of tenders and management of contracts for maintenance and other services, including setting objectives and performance indicators to aid control and monitoring of contracts. 12. Manage Health and Safety files to ensure all planned maintenance requirements are added to the maintenance programme, assets are added to the asset database and additional budget requirements are identified. Development of asset information to ensure it meets the College’s needs. 13. Maintain a register of risk assessments for the College, liaising with Heads of Departments and Teachers in Charge of various areas to ensure risk assessments are carried out. 14. Maintain the College’s Accident reporting system, reporting to RIDDOR as required, and investigating accidents if required. 15. Ensure all contractors, working for the Estates Management Department, are effectively managed and provide a responsive cost-effective service. The post holder will, in conjunction with others, develop, implement SLAs and KPIs. The role holder will liaise with multiple stakeholders to ensure operations are carried out with minimal disruption to the College’s operations in a safe way. 16. Assist with the preparation of planned maintenance procedures, including detailed works requests, to allow internal and external providers to carry out maintenance with appropriate consideration of H&S requirements. Provide feedback to the Bursar on the performance of completed projects. Identify budgets, manpower and training or maintenance equipment requirements for existing and new facilities. 17. Prepare quality monitoring procedures to monitor the service level provided and provide quality and performance reports in relation to the provision of the maintenance service including planned and unplanned maintenance by internal and external service providers and budget spend. 18. Contribute to development of strategic plans and other policies and procedures 19. Be a member, together with the Estates Manager (Operations) of the Out of Hours Duty Manager rota. 20. Deputise for the Estates Manager (Operations) when that post holder is absent/available. 21. Other duties as directed by the Bursar and/or Principal.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropritare to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legisaltion at all times.
RIGHT TO WORK All applicants should ensure that they are free to remain in and take up employment in the United Kingdom. Successful candidates will be required to provide supporting documentation. Details of acceptable documentation are available at: www.gov.uk/government/publications/right-toworkchecklist
DISCLOSURE OF CRIMINAL BACKGROUND The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that invloves ‘regulated activity,’ the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate (Currently £32.00). Details of how to make payment will be sent to you at the pre-employment stage. Further information can be access at NI Direct or the Deparment of Justice.
BENEFITS • NJC Points 32-38 (£42,839 - £49,282) • 36 days leave entitlement (16 of which are allocated to school holidays, 20 flexible outside term time) • Membership of the NILGOSC Pension Scheme (Employer contribution 19%) • Various staff benefits including cycle-to-work scheme, e-car Salary Sacrifice Scheme, access to benefits on VIVUP system.
PERSON SPECIFICATION ESSENTIAL CRITERIA 1. A construction/property related degree OR substantial relevant, recent experience in a property/estate management services environment. 2. NEBOSH certified. 3. RICS, RIBA or CIOB qualified. 4. More than 5 years’ experience project managing estates related projects. 5. Experience in liaising with external and internal stakeholders. 6. IT literate with wide knowledge of property management-based systems and data management processes - Databases, Spreadsheet Models and MS Office. 7. Effective analytical and problem-solving capability. 8. Good communication skills both oral and written. 9. Effective interpersonal and negotiation skills. 10. Able to respond flexibly, work under own initiative, to meet changing priorities, and work on multiple projects simultaneously. 11. Valid Driving Licence or alternative method of travel to meet the needs of the role.
The essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted. Candidates should note that the Appointments Panel may enhance the essential criteria and/or apply individual desirable criterion to achieve a management short list.
Methodist College 1 Malone Road Belfast BT9 6BY 028 9020 5205 methody.org