ESTATES MANAGER (OPERATIONS) APPLICATION PACK FULL TIME, PERMANENT S A L A R Y: £ 4 2 , 8 3 9 - £ 4 9 , 2 9 2 ( N J C P O I N T S 3 2 - 3 8 ) P E R A N N U M . C L O S I N G D AT E : F R I D AY 9 J A N U A R Y 2 0 2 6 AT 1 2 N O O N I N T E R V I E W S : W E D N E S D AY 1 4 J A N U A R Y 2 0 2 6
METHODIST COLLEGE INFORMATION Methodist College Belfast is one of Northern Ireland’s leading grammar schools, providing life changing opportunities for everyone. I am delighted that you are interested in joining the staff team here at Methodist College. As a member of staff, you will discover a celebrated tapestry of diversity, opportunity and excellence that makes Methody truly unique. Methody provides life changing opportunities for everyone and we would love you to experience that for yourself as a member of staff. Staff at Methody are committed to making a difference to pupils, colleagues and the College community but soon discover that Methody also enriches their lives through their unparalleled staff experience. If you are an enthusiastic, committed, and progressive person ready to bring your unique gifts and talents to the College, we would love you to be part of our exceptional team. This is a place where lifelong friendships begin, where bright futures are built, where leaders are made and where life changing experiences take place.
THIS IS METHODY.
J LENDRUM PRINCIPAL
JOB DESCRIPTION MAIN PURPOSE The postholder will work closely with the Bursar to lead, manage and motivate an estates team, alongside a comprehensive cleaning service contract, to deliver a first-class service to internal and external College users. In addition, to manage effective site security, planned preventative maintenance programmes, event support, external user management, and legislative and Health and Safety compliance. The College estate includes 1 Malone Road, Pirrie Park and Deramore Park.
REPORTS TO
PRINCIPAL
The Bursar
BURSAR
ESTATES MANAGER (OPERATIONS)
ESTATES MANAGER (PROJECTS)
ESTATES TEAM
MAIN DUTIES FACILITIES MANAGEMENT 1. Lead the Estate Management team in establishing and delivering day to day site management at the College’s sites, including cleaning, site opening and closing and related security and managing the Help Desk facility to provide day to day maintenance programmes. 2. Lead, manage and mentor the in-house Estate Management team (including recruitment when necessary, training and managing performance, and delivering a flexible and responsive service with a strong customer focus) providing technical and pastoral support for the wider team.
3. Manage and lead the implementation of statutory inspection and maintenance regimes, including but not necessarily limited to the following services, updating the asset register in relation to the condition and value of the same: • • • • • • • • • • • • • • • • •
Mechanical distribution systems including, Passenger/ goods lift Mechanical heating systems Fixed wire testing Portable Compliance testing Gas distribution Ventilation Air conditioning Insurance inspections Other mechanical services Legionella Testing Asbestos Register monitoring Emergency lighting testing Alarm testing – fire and intruder Fire extinguisher testing Access control and other emergency equipment Pest control
4. Maintain up to date Asbestos, Legionella and Fire Risk Assessments, and implement recommendations. 5. Maintain the College’s Fire Safety Log and ensure all incidents, inspections and drills are recorded and reviewed. 6. In conjunction with the relevant Vice Principal, plan and coordinate fire drills and emergency evacuation exercise. 7. To plan and oversee the development and operation of the College’s Building Management System and Controls system. 8. Review first aider and fire warden provision annually and ensure all personnel hold current training. 9. Manage and maintain the College’s door access control systems, including issuing keys and fobs, updating permissions, and maintaining accurate access records. 10. Be the principal contact for External Users of the site, booking relevant rooms and resources for their use, and raising invoices following use. 11. Coordinate waste management activities, including recycling, waste segregation, safe disposal of hazardous, food and bulky waste. 12. Preparation of tenders and management of contracts for maintenance and other services, including setting objectives and performance indicators to aid control and monitoring of contracts. 13. Ensure all contractors, working for the Estates Management Department, are effectively managed and provide a responsive cost-effective service. The post holder will, in conjunction with others, develop, implement SLAs and KPIs. The role holder will liaise with multiple stakeholders to ensure operations are carried out with minimal disruption to the College’s operations in a safe way. 14. Be a member, together with the Estates Manager (Projects) of the Out of Hours Duty Manager rota. 15. Deputise for the Estates Manager (Projects) when that post holder is absent/unavailable 16. Other duties as directed by the Bursar and/or Principal.
This job description will be subject to review in light of changing circumstances and is not intended to be rigid and inflexible but should be regarded as providing guidelines within which the individual works. Other duties of a similar nature and appropritare to the grade may be assigned from time to time. In accordance with Section 75 of the Northern Ireland Act (1998), the post-holder is expected to promote good relations, equality of opportunity and pay due regard for equality legisaltion at all times.
RIGHT TO WORK All applicants should ensure that they are free to remain in and take up employment in the United Kingdom. Successful candidates will be required to provide supporting documentation. Details of acceptable documentation are available at: www.gov.uk/government/publications/right-toworkchecklist
DISCLOSURE OF CRIMINAL BACKGROUND The Safeguarding Vulnerable Groups (Northern Ireland) Order 2007 defines working directly with children or young people or in specified places as ‘regulated activity’. In the event that you are recommended for appointed to a post that invloves ‘regulated activity,’ the Education Authority will be required to undertake an Enhanced Disclosure of Criminal Background. Please note that you WILL be expected to meet the cost of an Enhanced Disclosure Certificate (Currently £32.00). Details of how to make payment will be sent to you at the pre-employment stage. Further information can be access at NI Direct or the Deparment of Justice.
BENEFITS • NJC Points 32-38 (£42,839 - £49,282) • 36 days leave entitlement (16 of which are allocated to school holidays, 20 flexible outside term time) • Membership of the NILGOSC Pension Scheme (Employer contribution 19%) • Various staff benefits including cycle-to-work scheme, e-car Salary Sacrifice Scheme, access to benefits on VIVUP system.
PERSON SPECIFICATION ESSENTIAL CRITERIA 1. A construction/property related degree OR substantial relevant, recent experience in a property/estate management services environment. 2. NEBOSH/ certified. 3. More than 5 years’ experience supporting the operation of a large complex estate. 4. Experience of line managing a team of more than 3 members of estates staff. 5. IT literate with wide knowledge of property management-based systems and data management processes - Databases, Spreadsheet Models and MS Office. 6. Understanding of data management systems, area scheduling and coordination of spatial information in a property environment. 7. Effective analytical and problem-solving capability. 8. Good communication skills both oral and written. 9. Effective interpersonal and negotiation skills. 10. Able to respond flexibly, work under own initiative, to meet changing priorities, and work on multiple projects simultaneously. 11. Valid Driving Licence or alternative method of travel to meet the needs of the role.
The essential criteria which will initially be measured at the shortlisting stage and which may also be further explored during the interview/selection stage. You should therefore make it clear on your application form how, and to what extent you meet these criteria. Failure to do so may result in you not being shortlisted. Candidates should note that the Appointments Panel may enhance the essential criteria and/or apply individual desirable criterion to achieve a management short list.
Methodist College 1 Malone Road Belfast BT9 6BY 028 9020 5205 methody.org