MEETING MINUTES MEETING: HELD ON: AT: PRESENT:
APOLOGIES: IN ATTENDANCE:
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Annual Shareholders’ Meeting Thursday 24 September 2020 at 10.00 am Virtually via the Lumi platform, from the Mercury Building, 33 Broadway, Newmarket, Auckland Prue Flacks (Chair) Patrick Strange Hannah Hamling Mike Taitoko James Miller Andy Lark (via audio-visual link from Melbourne) Keith Smith Scott St John None Vince Hawksworth, Chief Executive William Meek, Chief Financial Officer Howard Thomas, Company Secretary Approximately 60 shareholders, Mercury staff and other guests
Opening of Meeting
The Company Secretary gave a brief introduction and explained the online process for asking questions and for voting. The Chair opened the meeting after announcing that it had been duly convened and constituted and that a quorum was present. The Chair welcomed shareholders to the meeting.
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Notice of Annual Meeting
The Chair referred to the Notice of Annual Meeting dated 26 August 2020 which had been sent to shareholders.
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Agenda of Meeting
The Chair introduced the agenda for the meeting and explained the process for asking questions. The Chair outlined the online voting procedures, and in particular that voting at the meeting would be by way of poll.
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Chair’s Address
Prue Flacks delivered the Chair’s address, which was released to the market.
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Chief Executive’s Address
Vince Hawksworth delivered the Chief Executive’s address, which was released to the market.
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Business and Resolutions
The resolutions were introduced and moved by the Chair. The directors standing for election (Hannah Hamling) and re-election (Andy Lark, Scott St John and Patrick Strange) addressed the meeting. Each resolution was opened for discussion. The Chair put the following resolutions to the meeting, with voting by way of poll. 1. Election of Director: Hannah Hamling The Chair moved that Hannah Hamling, (appointed by the Board as a director on 1 February 2020), who retires and is eligible for election, be elected as a director of the Company. The resolution was passed with 989,215,870 votes for and 1,485,328 against.