Secondary School Student ICT Acceptable Use Agreement
PUBLISHED: 3 JULY 2026
1. Rationale
The Life Ministry Centre’s Information and Communication Technology (ICT) Infrastructure is regarded as an essential service for the effective operation of Oxley Christian College and the enabler of innovative teaching and learning.
Student use of ICT services, digital devices, and other technology resources is governed by a Student ICT Acceptable Use Agreement (AUA) and is an ancillary document to the College-Owned School Device (COSD) policy (pre-2027), the Student Device Program Policy (post-2027), and the 1:1 Digital Learning Program Handbook. The Secondary School Student ICT AUA is intended to operate within and be consistent with existing College policies and procedures, including Anti-Bullying (including Cyberbullying) and Student Welfare. Furthermore, its purpose is to ensure the safe, mature, ethical, and responsible use of ICT services, digital devices, and technology resources made available to students by outlining clear responsibilities and expectations.
2. Scope
ICT services, digital devices and other technology resources are provided for educational purposes only and include (but are not limited to):
• Network infrastructure (Wireless or Wired)
• Network user account and password
• Internet, email, instant messaging, social media
• College-owned digital devices (e.g. laptops, desktops, iPads, printers, scanners)
• Forums, discussion boards, wikis, VOD and podcasts
• Video conferences, e.g. MS Teams
This AUA applies when ICT services, digital devices, and other technology resources are used on campus, during school excursions, at camps, for extracurricular activities, and at home. Each family should thoroughly read and understand the content of this agreement, the College-Owned School Device (COSD) Policy / Managed Student Device Program (MSDP) Policy, and the 1:1 Digital Learning Program Handbook, in relation to the acceptable use of ICT services, digital devices, and technology resources at the College. Parents are requested to ensure that their child understands these expectations and responsibilities, including the acceptable and unacceptable behaviour requirements. Declarations and agreements included in this document need to be signed by all students and parents when the device is collected from the College
3. Student Responsibilities and Expectations
As responsible digital citizens of the College community, students are expected to use Information and Communication Technology (ICT) services, digital devices, networks, applications, and online resources safely, responsibly, lawfully, ethically, and securely. Students must make informed, mature decisions about their digital conduct and comply with all College policies, applicable legislation, and cybersecurity requirements.
Students are expected to:
• Demonstrate responsible, safe, lawful, ethical, and respectful behaviour when using College ICT services, digital devices, networks, systems, and technology resources in accordance with the College-Owned School Device (COSD) Policy, Managed Student Device Program (MSDP) Policy, 1:1 Digital Learning Program Handbook, and other relevant College policies.
• Use College ICT services, digital devices, software, applications, internet access, and technology resources primarily for educational purposes and approved College activities.
Use their prescribed digital device for:
• participation in classroom learning activities and assessments;
• completing assignments, coursework, and educational projects;
• developing digital literacy, communication, information management, and cyber safety skills;
• creating text, audio, visual, multimedia, and digital content for educational purposes under teacher supervision;
• conducting research and accessing educational resources;
• collaborating and communicating with students, staff, parents/guardians, and approved external parties as part of authorised educational activities;
• using strong passwords and multi-factor authentication (MFA) where required;
• immediately reporting suspected unauthorised access, compromised accounts, phishing attempts, scams, malware infections, or other cybersecurity incidents to College staff;
• logging out of systems and securing devices when not in use.
Exercise vigilance when using email, messaging systems, websites, social media platforms, online forums, and AI-powered technologies by:
• verifying the legitimacy of communications and websites before providing information or downloading content;
• avoiding suspicious links, attachments, downloads, and applications;
• using generative artificial intelligence (AI) tools only where permitted by teaching staff and in accordance with academic integrity requirements;
• appropriately acknowledging and referencing AI-generated content when required.
Respect and protect College technology assets by:
• taking reasonable care of all College-owned and personal devices used for learning;
• ensuring devices are charged and ready for use each school day;
• avoiding actions that may damage, disable, interfere with, or compromise devices, systems, networks, or security controls;
• not attempting to bypass, disable, or interfere with security, filtering, monitoring, or management systems implemented by the College.
Use the internet and online services safely and appropriately by:
• accessing only content suitable for educational purposes and age-appropriate learning;
• immediately reporting inappropriate, harmful, illegal, offensive, or unsafe online content or behaviour to a teacher or authorised staff member;
• complying with College internet usage, monitoring, and quota requirements.
Demonstrate respectful online behaviour by:
• treating others with courtesy, dignity, and respect in all digital communications;
• refraining from cyberbullying, harassment, discrimination, intimidation, impersonation, trolling, or other harmful online conduct;
• complying with the College’s Student Behaviour and Wellbeing policies.
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• Use device cameras, microphones, screen recording functions, and other recording technologies responsibly and only for authorised educational purposes.
Respect intellectual property rights by:
• complying with copyright, trademark, licensing, and intellectual property laws;
• appropriately acknowledging and citing sources of information, images, media, software, and AIgenerated content;
• not copying, distributing, modifying, or sharing copyrighted material without permission or lawful authority.
• Be aware of ergonomic, occupational health and safety, and well-being considerations when using digital technologies, including appropriate posture, screen time management, and safe device use.
• Students should understand that all use of College ICT services, devices, networks, and accounts may be monitored, logged, and audited for security, operational, educational, and compliance purposes in accordance with College policies and applicable laws.
4. Prohibited Student Activities
4.1 Academic Integrity and Artificial Intelligence
• Use Artificial Intelligence (AI) tools, including generative AI systems, to complete, submit, or present work as their own where such use has not been expressly authorised by the teacher or College.
• Use AI systems to create, modify, distribute, or publish deceptive, misleading, harmful, discriminatory, defamatory, inappropriate, or impersonated content.
• Create, possess, access, distribute, or share deepfake, synthetic, manipulated, or misleading media involving members of the College community without authorisation
4.2 Cyber Safety and Respectful Conduct
• Engage in cyberbullying, harassment, intimidation, stalking, discrimination, exclusion, impersonation, threatening behaviour, or any conduct that may harm the well-being, safety, dignity, or reputation of another person.
• Use social media, messaging platforms, websites, forums, blogs, or other digital communication services in a manner that breaches College policies or negatively impacts the College community.
4.3 Privacy, Recording and Personal Information
• Access, collect, store, disclose, publish, transmit, or share personal, confidential, sensitive, or private information without appropriate authorisation.
• Photograph, record, livestream, monitor, or distribute images, video, or audio of any person, classroom, meeting, event, or College activity without required consent and/or College approval.
• Use cameras, microphones, or recording functions in toilets, change rooms, counselling areas, or other locations where privacy is reasonably expected.
• Share personal information about themselves or others online except where required for authorised educational activities.
4.4 Unauthorised Access and Cybersecurity
• Access, attempt to access, scan, test, probe, monitor, interfere with, exploit, or bypass any College system, network, device, application, database, cloud service, security control, filtering system, monitoring system, or authentication mechanism without authorisation.
• Use another person's account, credentials, files, email, cloud storage, or digital resources.
• Share passwords, authentication credentials, or security tokens with others.
• Create, possess, use, distribute, or assist others in using software, scripts, tools, exploits, malware, or techniques intended to bypass security controls, gain unauthorised access, intercept communications, elevate privileges, or compromise systems or data.
• Disable, alter, or interfere with security controls, including antivirus software, endpoint management tools, operating system updates, content filtering, monitoring systems, or device management software.
4.5. Software, Devices and Network Use
• Download, install, execute, or use unauthorised software, applications, browser extensions, services, or tools.
• Install or use VPNs, anonymous browsing services, proxy services, or other technologies designed to conceal identity or bypass College security controls.
• Use personal hotspots, tethering, mobile data services, wireless bridges, or other internet-sharing technologies to circumvent College network controls.
• Connect unauthorised devices, equipment, or services to the College network.
• Handle, access, modify, or use another person's device without permission or authorised supervision.
4.6. Information Management and Cloud Services
• Store, transfer, share, or distribute College information using unauthorised cloud storage, file-sharing platforms, collaboration tools, or online services.
• Access, copy, modify, delete, or distribute College information, records, intellectual property, or copyrighted material without authorisation.
• Use email services or communication platforms other than those approved by the College for official College activities.
4.7. Illegal, Unsafe or Inappropriate Activities
• Use ICT resources in any unlawful, fraudulent, unethical, or unsafe manner.
• Participate in fraud, identity theft, electronic forgery, copyright infringement, or other criminal activities.
• Access, promote, or distribute material relating to illegal activities, violence, extremism, weapons, drugs, gambling, or other prohibited content except where specifically authorised for educational purposes.
• Access services that provide or facilitate academic cheating, including the purchase or sharing of assignments, reports, essays, or assessment materials.
4.8. Misuse of College Resources
• Use College ICT resources for personal commercial activities, private financial gain, unauthorised fundraising, advertising, political campaigning, or operation of a business venture without written approval.
• Deliberately waste, damage, disrupt, misuse, or impair College ICT resources, including networks, internet bandwidth, printing services, devices, software, or data.
• Create, distribute, or transmit spam, chain messages, unsolicited communications, or malicious content.
• Intentionally damage any College-owned or privately-owned device, peripheral, software, data, or network resource.
5. Misuse and Breaches of Acceptable Usage
Students should be aware that they are responsible for their actions when using ICT services, digital devices, and other technology resources. For misuse or breaches of acceptable use, students may face consequences depending on the severity of the infringement and the context of the incident. More than one consequence may apply for a given misdemeanour. Serious or repeated offences will result in:
• Removal of the device
• Removal of network access privilege
• Removal of email privileges
• Removal of internet access privileges
• Removal of printing privileges
• Paying for the repair/replacement of damaged devices and/or accessories
• Other consequences as outlined in the College Student Disciplinary Procedure
Parent / Guardian Declaration and Agreement
• I have read and understand this agreement, the College-Owned School Device (COSD) Policy/Managed Student Device Program (MSDP) Policy and the 1:1 Digital Learning Program Handbook
• I understand and agree that the College retains administrative rights over College-managed devices, including access to relevant credentials and passwords associated with my child’s device(s), where required for management, security, and support purposes.
• I have discussed with my child the proper use of ICT services, digital devices and other technology resources that are available for my child’s participation in the Student Device Program and 1:1 Digital Learning Program
• I have also discussed the implications and outcomes of any inappropriate use of ICT services, digital devices and other technological resources
• I understand and agree that my child is responsible for the use of their assigned device and student ICT College accounts, as well as the actions of other students using my child’s device and student ICT College accounts
• I understand and agree that use of the College ICT Services will be monitored, and that staff are authorised to view files, usage logs, and devices for either maintenance or authorised monitoring
• I understand and agree that, should my child engage in any inappropriate use of ICT, access to some or all ICT services/resources may be restricted, and disciplinary measures may also result
• I give permission for my child to:
o Have student ICT College accounts and mailboxes opened in their name;
o Be issued with a College username, password and email address;
o Have access to the internet for educational purposes;
o Send and receive email messages for educational purposes;
o Sign this agreement, agreeing to abide by the policy, guidelines, terms, conditions, rules, and requirements outlined in this agreement, the College-Owned School Device (COSD) Policy/Managed Student Device Program (MSDP) Policy and the 1:1 Digital Learning Program Handbook and related documents.
CHILD’S / STUDENT’S FULL NAME
PARENT’S / GUARDIAN’S FULL NAME
PARENT’S / GUARDIAN’S SIGNATURE
DATE
Student Declaration and Agreement
• I have read and understand the College-Owned School Device (COSD) Policy/Managed Student Device Program (MSDP) Policy and the 1:1 Digital Learning Program Handbook
• I have discussed with my parent or guardian the proper use of ICT services and equipment
• I will always use the ICT services and equipment and other resources of Oxley Christian College in a responsible manner
• I agree to abide by the policy, guidelines, terms, conditions, rules, and requirements outlined in the College-Owned School Device (COSD) Policy/Managed Student Device Program (MSDP) Policy and the 1:1 Digital Learning Program Handbook and related documents
• I understand and agree that I am responsible in relation to the use of my device(s), and my actions, as well as the actions of others using my student ICT College accounts
• I understand and agree that all use of College ICT will be monitored, and that staff are authorised to view my files, usage logs, and devices for either maintenance & monitoring
• I understand and agree that, should I engage in any inappropriate use of ICT, access to some or all these resources may be restricted, and disciplinary measures may also result
