ABOUT US OUR VALUES
At Conference Care, our mission is to be a force for good in the events industry. We want to inspire, innovate and create change, helping people to reach their goals and share success.
We hold ourselves to high standards and continue to raise these annually. In February 2024, we became a B Corp. This means we are meeting the highest standards across the following requirements:
Governance Workers Community Environment Customers
As well as the internationally recognised high standards of the B Corp certification, we are nine-time gold M&IT award winners, and we subscribe to the following:
WHY CHOOSE US?
Our relationships with venues allow you to access exclusive negotiated rates as well as exceptional deals and savings 160,000 VENUES AT YOUR FINGERTIPS
CONSULTATIVE APPROACH
Every year, our team view 75 new venues each They’ll work with you to find the best of these spaces for your event, and can accompany you on site visits to ensure the location is a perfect fit!
Utilise our client portal, MeetingsHub, to make enquiries and access proposals with venue pictures, floor plans, and more… ONLINE PORTAL
SUPPLIER DATABASE
Gain access to our database of transport, entertainment, team-building, catering, and audio-visual suppliers to get the best supplier for your event.
OUR SERVICE
The perfect place to host your event does exist - our skilled negotiators make sure you get it at the best rate for you.
Save time, money, and energy searching for the best venue. Our service is free and managed by industry experts with 100+ years’ experience between them We get out and experience the venues first-hand, sourcing the newest and best. That way, we can share the weird, the modern, and the downright spectacular with you.
We have a database of trusted venues to accommodate your every need. From hotel chains, conference centres, and academic venues to funky bars, white space, and social enterprises - we know them all
Keep it local, or go overseas, we ’ ve got you covered. A dedicated consultant will ensure all your needs and requirements are met. Get an hour back in your day...
Phone 02476 369 720
PRE-EVENT MANAGEMENT
We'll keep you on budget and your people on time with the help of a critical timeline and our event planning framework
ON-SITE MANAGEMENT
We'll be there helping you set up, register, run, and guarantee the standards you'd expect from a top-tier event.
ADDITIONAL SUPPORT
Managing sponsorships, arranging logistics, congress and incentive trips, there is no end to how we can support you & your event.
POST-EVENT MANAGEMENT
See how successful your event was with key metrics. Have complete transparency over your budget with full financial reconciliation.
ABSTRACT MANAGEMENT
We create a shared collaboration space to save you time & put the onus on speakers to provide event content
DELEGATE MANAGEMENT
Forget manual registration, our team automates the process while hosting your event to keep it on schedule.
OUR SERVICE
Take the stress out of the planning stage by letting us handle the logistics.
Our service is flexible - meaning we’ll be as involved as you want us to be Want us to liaise with suppliers? Done. Organise setup? Easy. Run the event for you? Already on it.
You focus on the key goals of your event, and we'll do the rest
Our event planning team have run the registration desk, coordinated caterers, and wrangled speakers at countless events. They will work with your existing team, or be all the team you need!
So, whether you ' re organising a companywide sales kick off, an annual association conference, or a prestigious award ceremony, we'll be there as an extra set of hands, the hosts with the most, or the expert who is just a call away
DIGITAL SOLUTIONS
VIRTUAL EVENTS
Create engaging, fully interactive events totally online with ongoing technical expertise throughout
HYBRID EVENTS
Boost accessibility and reach, with an onhand project manager to ensure no hitches or glitches
EVENT SITE CREATION
Better visibility and a central point of information for your event through a personalised site and/or app
APP CREATION
Easy to use, carbon-efficient, and reportable hub to help your event run smoothly, managed by our team.
COMMUNICATION & LEADS
Liaise with exhibitors, keep attendees & speakers informed, and utilise cost-effective, reportable lead generation.
OUR SERVICE
Every event today has a digital element and with the right support, you can make the most of it. Whether you ’ re going fully virtual, running your first hybrid event, or just looking to expand your reach, we ’ re here to help you unlock its full potential.
Digital events offer endless opportunities From boosting brand awareness and increasing revenue to attracting more delegates and improving accessibility, the benefits are clear. Our team will build a branded platform that acts as a central hub for all your event content no third-party platforms like Zoom or Teams needed
Need help with registration, event apps, or managing communication with attendees and speakers? We've got you covered. Our digital experts will ensure everything runs smoothly, with a dedicated project manager by your side before, during, and after the event No glitches, no lag just a seamless experience, both on-screen and in-person.
OUR SERVICE
Need somewhere to stay for you or your team? We’ve got you covered.
Get the best rates at the best venues, tailored to your needs. Our team of expert venue finders have a broad wealth of knowledge of accommodation in the UK. Taking into account your requirements on factors such as location, travel, style, and amenities, we’ll search our database of hotels, aparthotels, and apartments to find your best fit.
Whether you ’ re travelling alone or in a group, for a short stay or a long stay, you ’ re guaranteed a good night’s rest and a pleasant stay. And, if you have any questions, our team is just a phone call away.
Speak to our accommodation team today using the contact details below:
HOW IT WORKS
GROUP BOOKINGS
If you want a guaranteed number of beds at a particular location, our accommodation service will find you the best rates and best beds All you have to do is tell us your parameters, and we'll do the rest
This option is also available as part of our event accommodation package.
Whether your employee is relocating or you just need a long-term space to stay - Make sure you get the right location, space, and amenities Whether it be extended stay hotel suites, or fully furbished apartments, find out more about Long Stays by calling our accommodation service today.
LONG STAYS
EVENT ACCOMMODATION
WHY CHOOSE US
Get the best accommodation options for your event, your budget, and your delegates With our accommodation services, every attendee has a place to rest their head.
We'll tailor our approach based on the nature and size of your event and your business needs Whether you want hundreds of rooms at a certain location, or a range of availability across multiple hotels, apartments & more, we ' ve got you covered.
Utilise an extensive accommodation database and get quick access to industry experts who can support you with the management of beds, registration, and more.
Depending on your needs, we have three solutions available to you: event stays, group bookings, and allocations.
EVENT STAYS
Want a dedicated landing page populated with hotels linked to your event, where your guests can book their own rooms? Take the hard work out of booking. Have your guests book with Event Stays.
GROUP BOOKINGS
If you want a guaranteed number of beds at a particular location, our accommodation service will find you the best rates and best beds. All you have to do is tell us your parameters, and we'll do the rest.
ALLOCATIONS
Get blocks of accommodation across a variety of hotels to suit your needs - from budget to luxury. We’ll manage the whole booking process. Cut the admin and give back to your members and attendees. It’s flexible, functional, with no financial risk
CONGRESS MANAGEMENT
WHY CHOOSE US
Our logistical experts have many congresses under their belts Whether you ' re looking for a full-service solution or individual services, we tailor our approach to provide you with unrivalled personal support every time.
If you ' re initiating conversations around registration builds and data capture, putting timelines in place to ensure you grab the early congress rates, or securing hotels and restaurants within the perfect proximity - our team will guide you through.
Conference Care’s full-service management keeps everything in one place on one shared drive. Planning & communication, project management & on-site support, finance & logistics, all supported by our event gurus With regular update meetings and a shared drive to house all information and reporting, you'll always be kept in the know.
OUR SERVICE
FLIGHTS, TRAVEL & TRANSFERS
We agree on flights, gather individual travel requirements, arrange group & single transfers, issue confirmations, and provide travel support on-site.
We'll ensure your guests are set up with appropriate accommodation, based on your criteria, such as venue proximity ACCOMMODATION
PROJECT MANAGEMENT
Our project managers arrive the day before your attendees, providing reassurance that everything is ready for registration desks, congress packs, and dinner reservations. They will assist throughout the duration of the congress and depart after the last attendee
Following your successful congress, we’ll produce full Transfer of Value reporting, and a project close-down call will be arranged.
OUR SERVICE HOW IT WORKS
PRE-EVENT SCOPING AND REPORTING CONSULTANCY
We get to know your event and provide a detailed carbon footprint report.
We provide tailored & achievable steps to lower your footprint, with details of how many tonnes would be saved if undertaken
POST-EVENT FINAL FOOTPRINT
After the event, you'll be provided with a final report, and we can discuss next steps and future events.
CARBON OFFSETTING
We can also offset your event with our portfolio of VCS Certified projects These include projects which avoid or remove carbon from the atmosphere, such as decarbonising electricity grids, reducing deforestation, improving the efficiency of energy and sequestering carbon.
The carbon footprint for an event attendee can be as much as a tonne per person. That's the same as driving nearly 4,000 miles! The good news is that you can measure your footprint, set goals, and reduce it with carbon consultancy.
We'll help you meet your environmental goals and develop a plan to improve yearon-year We’ll also provide ongoing, bespoke support throughout.
Our process is science-based, but we ’ re also event professionals, so we know the pressure you ’ re under That’s why we made our service easy, flexible, and jargon-free
Working towards achieving carbon-neutral status for your event is a powerful tool to attract attendees. It will help drive sales by engaging audiences who are increasingly conscious of sustainability.