International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056
Volume: 12 Issue: 10| Oct 2025
p-ISSN: 2395-0072
www.irjet.net
Streamlining Event Listing Platform for Computer Aided Institutions Vaibhav Patil1, Sarthak Pawar2, Mayur Shinde3 , Shubhangi Phade4 1Vaibhav Patil , Student , MCA , MET Institute of Management , Nashik Maharashtra,India 2Sarthak Pawar , Student , MCA ,MET Institute of Management , Nashik Maharashtra,India 3Mayur Shinde , Student , MCA ,MET Institute of Management , Nashik Maharashtra,India 4Shubhangi Phade , Assistant Professor, Department ( MCA) MET Institute of Management , Nashik
Maharashtra,India ---------------------------------------------------------------------***-------------------------------------------------------------------To address these challenges, this research proposes the Abstract - This research addresses the inefficiencies of
development of a streamlined web-based platform specifically designed for computer institutions. The platform provides an efficient solution where principals can create event listings, which are subsequently verified and approved by the administrator to maintain authenticity [3]. Once approved, these events become visible to students, who can directly register through the portal. This approach not only reduces manual effort but also ensures transparent, secure, and structured communication between organizers and participants.
manual event management systems in academic computer institutions and proposes a digital platform to streamline event communication, registration, and participation. The study follows an applied research design, incorporating survey data from 110 students highlighting challenges like delayed notices and lack of integrated communication. After deploying the web-based platform in a pilot with 80 students, results showed a 40% increase in participation, improved accuracy in records, and broader event visibility. User feedback emphasized benefits such as enhanced networking, skill development, and campus engagement, alongside suggestions for mobile optimization and new features. The platform uses role-based access with principal verification to ensure authenticity and provides online payment options for paid events. Overall, the system improves efficiency, transparency, and student involvement. This work contributes to the digital transformation of event management in educational institutions by offering a scalable, centralized solution that fosters better academic engagement and operational effectiveness.
The core focus of this research is not limited to the creation of a digital tool but lies in analyzing how automation and centralized systems can transform institutional event management practices [10]. The study investigates the effectiveness of replacing traditional manual methods with a structured, technology-driven approach and evaluates the potential benefits in terms of efficiency, student engagement, and scalability. By presenting a research-based model, this work contributes to the growing body of knowledge on digital transformation in academic institutions and provides a foundation for future advancements in event management systems [2].
Key words: event management system, digital platform, academic institutions, student participation, online registration, event communication, role-based access, principal verification, skill development, campus engagement
2. LITERATURE REVIEW Event management in academic institutions has traditionally relied on manual methods such as printed notices, word-of-mouth communication, and offline registration processes. These approaches are timeconsuming, prone to errors, and often fail to ensure that all students receive timely information about upcoming technical events [1]. Over the past few years, several studies and projects have sought to address these challenges by proposing web-based platforms that centralize event creation, registration, and participation tracking.
1.INTRODUCTION In today’s academic environment, technical events such as hackathons, coding challenges, and inter-college competitions play a crucial role in enhancing students’ practical knowledge and collaborative skills. However, the management of such events in many computer institutions still relies heavily on manual processes. Event announcements are often circulated through printed notices or word-of-mouth communication, which not only consumes significant time but also creates inconsistencies in reaching the intended audience. Moreover, the absence of a centralized platform makes it difficult for students to stay updated about upcoming opportunities, leading to reduced participation and inefficiencies in event coordination [1].
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Cu-Events (2024) introduces a three-layer web system designed to centralize university event organization and real-time participation monitoring, highlighting the clear efficiency advantages over conventional manual
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