International Research Journal of Engineering and Technology (IRJET)
e-ISSN: 2395-0056
Volume: 13 Issue: 01 | Jan 2026
p-ISSN: 2395-0072
www.irjet.net
Real-Time Student Attendance Automation for Higher Education Using Barcode Dibakar Saha1, Mrinmoy Biswas2, Kunai Debnath3 , Bishal Saha4 1Founder, Software World, Agartala, Tripura (West) 2 Project Manager, Software World, Agartala, Tripura (West) 3
B.Tech Student, Techno College of Engineering, Agartala
4 B.Tech Student, Techno College of Engineering, Agartala
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Abstract - Student attendance is a critical factor in
Manual attendance systems present significant challenges for instructors and administrators alike. Regular updating of records, calculation of attendance percentages, and verification of examination eligibility require extensive effort and often lead to inaccuracies or data loss. As a result, institutions are increasingly adopting automated attendance management solutions to enhance reliability, security, and operational efficiency. The issuance of student identification cards embedded with barcodes, RFID tags, or smart chips has further enabled the deployment of technology-driven attendance systems within classroom environments.
evaluating academic performance and determining eligibility for examinations in higher education institutions. In many developing countries, attendance management is still conducted manually using paper-based registers, a process that is time-consuming, error-prone, and inefficient. These limitations hinder accurate record keeping, delay report generation, and consume valuable instructional time. To address these challenges, this work proposes an automated student attendance management system based on barcode and QR code technologies. The system enables real-time attendance recording through the scanning of unique student identification codes embedded in ID cards or dynamically generated lecture-based QR codes, ensuring accuracy and minimizing fraudulent entries. Lecturers and administrators can securely access attendance data, generate reports instantly, and monitor compliance with institutional attendance policies. The proposed solution improves efficiency, eliminates data entry errors, reduces administrative workload, and enhances transparency in attendance tracking. Furthermore, the system leverages low-cost hardware and mobile devices, making it practical and scalable for academic institutions seeking to modernize attendance management and improve overall educational administration.
Barcodes, originally developed as one-dimensional linear codes and later expanded into two-dimensional matrix formats such as QR codes, have emerged as a dependable and cost-effective data capture technology. Since their invention by Joseph Woodland, barcode systems have been widely applied in diverse domains including retail, healthcare, logistics, and library management due to their speed, simplicity, and accuracy. With advancements in mobile computing, barcode and QR code scanning can now be performed using smartphones, eliminating the need for expensive dedicated hardware. The widespread use of smartphones among university students makes mobile-assisted attendance systems particularly viable. By displaying a dynamically generated QR code during lectures, students can quickly confirm their attendance, significantly reducing the time lost during manual roll calls. Furthermore, incorporating multi-factor authentication mechanisms helps prevent unauthorized or proxy attendance by verifying student identity through secure validation methods.
Key Words: Student Attendance Automation, Barcode and QR Technologies, Smart ID Cards, Academic Administration, Educational Information Systems, RealTime Monitoring, Data Accuracy
1. INTRODUCTION Attendance management is a fundamental administrative activity in both educational and commercial organizations, as it directly supports effective planning, monitoring, and institutional decision-making. In academic environments, student attendance plays a vital role in evaluating academic engagement and determining eligibility for examinations. Despite its importance, many higher educational institutions—particularly in developing regions—still rely on conventional attendance recording methods such as calling students’ names and maintaining paper-based registers. These methods are inefficient, prone to human error, and consume valuable instructional time, especially in large classrooms.
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Impact Factor value: 8.315
In line with these technological advancements, several institutions have begun adopting automated attendance solutions to improve academic administration. Notably, Bhavans Tripura College of Teacher Education, Narsingarh, West Tripura, Agartala,799015 and Bhavan’s Tripura Teacher Training College, Anandanagar, Agartala, Tripura, Pin - 799004 have adopted this barcode/QR code-based attendance management facility. The implementation in these institutions demonstrates the practical applicability, scalability, and effectiveness of the proposed system in real academic environments.
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